HomeMy WebLinkAbout2025/07/08 - Regular PacketBoard of Mason County Commissioners
Draft Meeting Agenda
Commission Chambers
411 N 5th St, Shelton, WA 98584
July 8, 2025
9:00 a.m.
Commission meetings are live streamed at http://www.masonwebtv.com/
Regular Commission business meetings will be held in-person and via Zoom.
Please click the Zoom meeting link posted on the Mason County homepage and use the “raise hand” feature to be recognized
by the Chair to provide comment and testimony. Public comment and testimony can be provided in-person, via e-mail at
msmith@masoncountywa.gov; mail in to the Commissioners’ Office at 411 N 5th St, Shelton, WA 98584; or call (360) 427-
9670 ext. 419. If you need to listen to the Commission meeting via telephone, please provide your telephone number to the
Commissioners’ Office no later than 4:00 p.m. the Friday before the meeting.
1. Call to Order
2. Pledge of Allegiance
3. Roll Call
4. Correspondence and Organizational Business
4.1 Correspondence
5. Open Forum for Citizen Input
Please see above options to provide public comment; 3 minutes per person, 15-minute time limit.
6. Adoption of Agenda
Items appearing on the agenda after “Item 10. Public Hearings” may be acted upon before 9:15 a.m.
7. Approval of Minutes – June 23 and June 30, 2025 Briefing Minutes and June 24, 2025 Regular Meeting
Minutes
8. Approval of Action Agenda
Items listed under “Action Agenda” may be enacted by one motion unless a Commissioner or citizen requests an item be
removed from the Action Agenda and considered a separate item.
8.1 Approval of Warrants and Treasurer Electronic Remittances
Claims Clearing Fund Warrant # 8113304-8113813 $2,678,576.08
Direct Deposit Fund Warrant # 117287-117698 $ 957,955.01
Salary Clearing Fund Warrant # 7008972-7008997 $ 664,779.60
Treasurer Electronic Remittance $ 301,369.26
8.2 Approval for Public Works Utilities and Waste Management to purchase Tyler Technologies MUNIS
Enterprise Resources Planning (ERP) software for water, sewer, and solid waste fund utilization.
8.3 Approval for the Chair to sign the letter to the County Road Administration Board (CRAB) returning Rural
Arterial Program (RAP) grant funding for County Road Project (CRP) 2042 for the Shelton Valley Road
culvert replacement project from milepost 1.94 to milepost 2.06 with the corrected repayment amount of
$3,764.64.
8.4 Approval to nominate Jacqueline Earley to the Pacific Mountain (PacMtn) Workforce Development Board of
Directors for a three-year term expiring June 30, 2028.
8.5 Approval to set a Public Hearing for Tuesday, August 5, 2025, at 9:15 a.m. to take public testimony and
consider amendments to Mason County Code Chapter 5.18 Temporary Outdoor Public Events (TOPE) and to
set a Public Hearing for Tuesday, August 19, 2025, at 9:15 a.m. to deliberate and vote on said amendments.
July 8, 2025 Regular Meeting Agenda | Page 2 of 2
8.6 Approval of the letter to the City of Bremerton Mayor, Greg Wheeler, regarding ongoing discussions about
Belfair sewer service.
9. Other Business (Department Heads and Elected Officials)
10. 9:15 a.m. Public Hearings and Items Set for a Certain Time
Please see above options to provide public testimony.
No Public Hearings set for this time.
11. Board’s Calendar and Reports
12. Adjournment
MASON COUNTY
TO: Board of Mason County Commissioners
Reviewed
FROM: Kariann Rutledge Ext. 380
DEPARTMENT: Support Services Action Agenda
DATE: July 8, 2025 No. 4.1
ITEM: Correspondence
4.1.1 Received Notice of Special Occasion License Application for HARSTINE ISLAND
COMMUNITY CLUB
4.1.2 Received notice for Planned Power Outage for the Tahuya Peninsula Area July 10-11
from Mason PUD 3 and Notice rescheduling Planned power outage for the Tahuya
Peninsula Area July 16-17 from Mason PUD 3
4.1.3 Received Notice from Comcast Regarding Cartoon Network Changes
4.1.4 Received Letter from Department of the Army regarding Applications for the
Department of the Army Permits to harvest Clams and Oysters in Hood Canal and
Liberty Bay.
4.1.5 Received Notice of Liquor License Application from BELFAIR CONVENIENCE
LLC
4.1.6 Received Letter from The Secretary of the Interior Washington regarding Issued
payments under the Payments in Lieu of Taxes (PILT) Program.
Attachments: Originals on file with the Clerk of the Board.
Washington State Liquor and Cannabis Board
Licensing Division: Alcohol Unit
1025 Union Ave SE, P.O. Box 43098
Olympia, WA 98504-3098
Customer Service: (360) 664-1600
Fax: (360) 753-2710 Website: www.lcb.wa.gov
NOTICE OF SPECIAL OCCASION LICENSE APPLICATION
RETURN THIS NOTICE TO: LARESPONSE@LCB.WA.GOV
June 18, 2025
To: MASON COUNTY COMMISSIONERS
Organization Name: HARSTINE ISLAND COMMUNITY CLUB
Organization Address: 3371 E HARSTINE ISLAND DR N, SHELTON, WA, USA, 98584
Contact Name: KAREN EPPS
Contact DOB: 7/7/1970
Contact Phone: 303-476-3266
Special Occasion #: 034755
Event Date(s)/Time: 8/17/2025 – 8/17/2025; 2:00 PM TO 8:00 PM
Event Location(s): HARSTINE ISLAND COMMUNITY HALL - 3371 E HARSTINE ISLAND RD N, SHELTON, WA 98584
NA
A SPECIAL OCCASION LICENSE ALLOWS THE ORGANIZATION TO:
__Sell beer for consumption at the above specified date, time, and location.
__Sell wine for consumption at the above specified date, time, and location.
__Sell spirits by the individual serving for consumption at the above specified date, time, and location.
__Sell beer, wine and spirits in unopened bottles or packages in limited
quantities for off premise consumption at the above specified date, time, and location.
You have 20 days from the date of this notice to provide input regarding this application. If we do not receive a response within
20 days, we will assume you have no objections to the issuance of the license. If you need additional time to respond, you must
submit a written request with your reason(s) for an extension of up to 20 days.
1. Do you approve of the applicant? YES____ NO____ 2. Do you approve of the event location? YES____ NO____
If you have indicated disapproval of the applicant, location, or both, please submit a statement of all facts on which your objection(s)
are based.
________________ _______________________________________________________________
Date Signature of Mayor, City Manager, County Commissioner or Designee
Received 6/20/2025
Commissioners Randy Neatherlin,
Sharon Trask and Pat Tarzwell.
Travis Adams, Mckenzie Smith,
LIQUOR
PUD@ Planned power outage for the Tahuya
Peninsula area.
June 16, 2025
P.O. Box 2148 Shotton WA 98584·5043
MASON CO FACILITIES AND PARKS
411 NSTHST SHELTON WA 98584
, , ,II I 111 I I I I I 1 •II II 11111111 I II 1 '1 I• 11 I 11 I• 11II•111, 1, 11 I 11111 I I•
Dear Customer:
I ·--.---
PUD 3 is planning an overnight outage July 10-11 affecting about 6,000 North Mason customers as part of a
multi-phase system upgrade project. Areas affected include: All of the Tahuya Peninsula, and most of Belfair
proper, including your property at 460 NE OLD BELF HWY .
The outage window will last from about 10 PM Thursday, July 10, until about 6 AM Friday, July 11.
On July 10, crews will install a new, larger power transformer at the Belfair substation. During the outage,
crews will perform maintenance on the transmission lines that connect from the Belfair su bstation to both the
Union River and Collins Lake substations. Learn more about the overall Belfair Electrical Upgrades projects
at pud3.org/belfair.
During the outage, PUD 3 recommends unplugging sensitive appliances and electronic equipment until power
has been restored for about 20 minutes. Also, especially with electronic s, it is important to use surge
protectors.
We appreciate your patience while we perform this important work which will help us continue to offer you
safe and reliable service. If you have any questions or concerns about this project, please contact me at (360)
432-5259.
Sincerely,
Darin Hall
Assistant Operations Manager
ii
Received 06/23/25
Commissioners Randy Neatherlin,
Pat Tarzwell and Sharon Trask.
Travis Adams, McKenzie Smith,
Facilities, Sheriff's Office,
Parks Department
Edited to add the following addresses affected:
804 NE SAND HILL RD WELL 2
1000 NE SAND HILL RD RV/WELL
802 NE SAND HILL RD SECLT
800 NE SAND HILL RD CNCSN
1002 NE SAND HILL RD WELL1
Received 06/27/2025Commissioners Randy Neatherlin,Sharon Trask and Pat Tarzwell.Travis Adams, Mckenzie Smith,Facilities, Sheriffs Office,Parks Department
Caution: External Email Warning! This email has originated from outside of the Mason
County Network. Do not click links or open attachments unless you recognize the sender,
are expecting the email, and know the content is safe. If a link sends you to a website
where you are asked to validate using your Account and Password, DO NOT DO SO!
Instead, report the incident.
From:Harris, Jamison
To:Harris, Jamison
Subject:Comcast Cable - Cartoon Network Change August 12th,
Date:Friday, June 20, 2025 4:04:55 PM
Attachments:image001.png
image002.png
Dear Franchise Administrator:
As part of our ongoing commitment to keep you and our customers informed about
changes to Xfinity TV services, we wanted to update you that Comcast will repackage the
Cartoon Network to the More Sports & Entertainment tier on August 12, 2025.
The channel number will not change. We are informing customers on their July billing
statement.
We know you may have questions about these changes. If I can be of any further
assistance, please contact me at 206-571-7198 or Jamison_harris@comcast.com
Regards
Manager, Government & Regulatory Affairs
Comcast—Pacific Northwest Region
410 Valley Ave NW Bld C
Puyallup WA 98371
Mobile - 206-571-7198
Received 06/24/2025
Commissioners Randy Neatherlin,
Sharon Trask and Pat Tarzwell.
Travis Adams, Mckenzie Smith
Received 06/20/2025Commissioners Randy Neatherlin,Sharon Trask and Pat Tarzwell.Travis Adams, Mckenzie Smith,Ian Tracy
Washington State Liquor and Cannabis Board
Licensing Division: Alcohol Unit
1025 Union Ave SE, P.O. 43075
Olympia, WA 98504-3075
Customer Service: (360) 664-1600
Fax: (360) 753-2710 Website: www.lcb.wa.gov
DATE: 6/26/2025
NOTICE OF LIQUOR LICENSE APPLICATION
RETURN THIS NOTICE TO: LAresponse@lcb.wa.gov
TO: MASON COUNTY COMMISSIONERS
RE: Assumption of a License
UBI: 6059019480010001
License: 440197 - 2N
Trade Name: BELFAIR GAS & MINI
MART
Loc Addr: 15280 E STATE ROUTE 106
BELFAIR WA 98528-9578
Mail Addr: 12819 SE 38TH ST STE 282
BELLEVUE WA 98006-1326
Phone No.: 323-772-0808
Privileges Applied For:
Grocery Store - Beer/Wine
APPLICANTS:
BELFAIR CONVENIENCE LLC
Ramandeep Gill, 09/04/1987
Samran Gill (Spouse), 11/24/1996
Ronnie Biral, 10/01/1984
Kiran Gill (Spouse), 09/30/1985
As required by RCW 66.24.010(8),the Liquor and Cannabis Board is notifying you that the above
has applied for a liquor license. You have 20 days from the date of this notice to provide input on
this application. If we do not receive this notice back within 20 days, we will assume you have no
objection to the issuance of the license. If you need additional time to respond, you must submit
a written request for an extension of up to 20 days, with the reason(s) you need more time.
If you need information on SSN, contact our CHRI desk at (360) 664-1724.
YES NO
1.Do you approve of the applicant? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
2.Do you approve of the location? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
If you disapprove, per RCW 66.24.010(8) you MUST attach a letter to the Board detailing the reason(s) for the
objection and providing facts upon which your objection(s) is based.
DATE SIGNATURE OF MAYOR, CITY MANAGER, COMISSIONER,
TRIBAL CHAIRPERSON OR DESIGNEE
Received 06/26/2025
Commissioners Randy Neatherlin,
Sharon Trask and Pat Tarzwell.
Travis Adams, Mckenzie Smith,
LIQUOR
Received 6/30/2025Commissioners Randy Neatherlin,Sharon Trask and Pat Tarzwell.Travis Adams, Mckenzie Smith,Jennifer Beierle, Brittany Pearson
Board of Mason County Commissioners’ Briefing Minutes
Mason County Commission Chambers, 411 N 5th Street, Shelton, WA 98584
June 23, 2025 | Page 1 of 2
Week of June 23, 2025
Monday, June 23, 2025
9:00 A.M. Executive Session - RCW 42.30.110 (1)(i) Potential Litigation
Commissioners Neatherlin, Tarzwell, and Trask met in executive session for potential litigation from
9:00 a.m. to 9:20 a.m. Travis Adams, Tim Whitehead, Nichole Wilston, Jason Dracobly, Tami Beyer,
Shannon Ragonesi, and Dan Sharp and were also in attendance.
9:20 A.M. Closed Session – RCW 42.30.140(4) Labor Discussion
Commissioners Neatherlin, Tarzwell, and Trask met in closed session for labor negotiation from 9:20
a.m. to 10:20 a.m. Travis Adams, Chris Pinkston, Kayla Brinckmeyer, Cabot Dow, and Alex Sheeks
were also in attendance.
10:20 A.M. Executive Session - RCW 42.30.110 (1)(g) Qualifications of an Applicant for Public
Employment
Commissioners Neatherlin, Tarzwell, and Trask met in executive session for qualifications of an
applicant for public employment from 10:20 a.m. to 11:00 a.m.
11:20 A.M. WSU Extension – Dan Teuteberg
Commissioners Neatherlin, Tarzwell, and Trask were in attendance.
• Heidi Steinbach shared the proposal to the Washington State Noxious Weed Control Board
(WSNWCB) for continued funding of giant hogweed, lesser celandine , and perennial pepperweed
control Class A and Class B designated noxious weeds. Approved to move forward.
11:28 A.M. Central Services – Travis Adams
Commissioners Neatherlin, Tarzwell, and Trask were in attendance.
• McKenzie Smith discussed the Requests for Proposals (RFPs) for Director of Tourism Development
for Mason County for 2026-2027 and for Services that Support Tourism and/or Cultural Attractions in
Mason County for 2026. Approved to move forward.
• Cmmr. Neatherlin requested to re-address the Consolidated Homelessness Grant (CHG) and how it is
currently structured. He would like to remove anything that is not required by law and would like to
direct staff to work on that immediately. Cmmr. Trask reported that she has had conversations with
non-profit groups that are unhappy with signing contracts before they have a chance to read them.
11:30 A.M. Community Development – Kell Rowen
Commissioners Neatherlin, Tarzwell, and Trask were in attendance.
• Randy Collins presented a brief report regarding the land clearing and residential burn restrictions that
went into effect on June 5, 2025. Randy suggested revising Mason County Code Chapter 9.48
Outdoor Burning Program to add a provision for allowing the burning of flags in ceremonial situations,
adding the ability to revoke land clearing burning permits, and recouping any costs associated with a
fire response to an escaped controlled burn. Cmmr. Neatherlin agrees with these proposed changes if
there is an appeal process associated with it. Randy will bring forward a proposed code change in the
near future. Cmmr. Trask asked Josh Luck to investigate ways to provide this information to the public
through our website.
11:45 A.M. Public Works – Loretta Swanson
Utilities & Waste Management
Commissioners Neatherlin, Tarzwell, and Trask were in attendance.
• Richard Dickinson shared the draft letter to City of Bremerton Mayor Wheeler regarding the Belfair
sewer extension. Additional changes were discussed. The Economic Development Council (EDC) has
asked to be cc’d on the final letter with the other stakeholders.
• Stephanie Buhrman presented the purchase of Tyler Technologies MUNIS ERP software for water,
sewer, and solid waste fund utilization. Approved to move forward.
Board of Mason County Commissioners’ Briefing Minutes
Mason County Commission Chambers, 411 N 5th Street, Shelton, WA 98584
June 23, 2025 | Page 2 of 2
• Richard discussed the letter to authorize the County Road Administration Board (CRAB) to return
Rural Arterial Program (RAP) grant funding for County Road Project (CRP) 2042 Shelton Valley Road
culvert replacement project from mile post 1.94 to 2.06 with a corrected repayment amount of
$3,764.64. Approved to move forward.
Respectfully submitted,
_________________________
McKenzie Smith,
Clerk of the Board
Prepared by Cami Olson
BOARD OF MASON COUNTY COMMISSIONERS
Sharon Trask, Pat Tarzwell, Randy Neatherlin,
Chair Vice-Chair Commissioner
Board of Mason County Commissioners’ Briefing Minutes
Mason County Commission Chambers, 411 N 5th Street, Shelton, WA 98584
June 30, 2025 | Page 1 of 2
Week of June 30, 2025
Monday, June 30, 2025
9:00 A.M. Executive Session – RCW 42.30.110(1)(g) Qualifications of an Applicant for Public
Employment
Commissioners Neatherlin, Tarzwell, and Trask met in executive session for qualifications of an
applicant for public employment from 9:00 a.m. to 9:30 a.m. Tim Whitehead was also in attendance.
9:30 A.M. Closed Session – RCW 42.30.140(4) Labor Discussion
Commissioners Neatherlin, Tarzwell, and Trask met in closed session for labor negotiation from 9:30
a.m. to 10:30 a.m. Travis Adams, Chris Pinkston, Kayla Brinckmeyer, Cabot Dow, and Lindsey Smith
were also in attendance.
10:30 A.M. Coroner – Jaime Taylor
Commissioners Neatherlin, Tarzwell, and Trask were in attendance.
• Jaime provided an update on recent overdose deaths in Mason County.
10:35 A.M. Central Services – Travis Adams
Commissioners Neatherlin, Tarzwell, and Trask were in attendance.
• McKenzie Smith shared the nomination of Jacqueline Early to the Pacific Mountain (PacMtn)
Workforce Development Board of Directors for a three-year term expiring June 30, 2028. Approved to
move forward.
• Travis provided a follow up on the Mason Lake Campground feasibility study with Berry Dunn. A
comprehensive rough draft should be available in August with recommendations.
• Travis discussed the Auditor’s review of contracts and shared concern for level of workload on staff
and suggested changing the structure and timeline to make more tenable for staff. Cmmr. Tarzwell will
meet with Auditor Duenkel.
10:40 A.M. Community Development – Kell Rowen
Commissioners Neatherlin, Tarzwell, and Trask were in attendance.
• Kell discussed amending Mason County Code Chapter 5.18 – Temporary Outdoor Public Events
(TOPE). Cumulative events, length of permit, and different parameters for event type were also
discussed. Approved to move forward.
10:50 A.M. Public Works – Loretta Swanson
Utilities & Waste Management
Commissioners Neatherlin, Tarzwell, and Trask were in attendance.
• Loretta shared the updated draft of the letter to the City of Bremerton regarding the Belfair sewer
expansion. Approved to move forward.
• Loretta shared that a letter was received from the Department of Ecology. A meeting is scheduled for
July 14 for comments and observations regarding the spray field, monitoring, reclamation pond, pond
maintenance, etc.
• Loretta added that, regarding the utility rates, staff is taking the time to lay out a five-year plan. This
will be brought back at the July 14 briefing.
• Loretta shared that the grant for Rustlewood has been extended two years and the Safe Streets for All
grant application has been completed.
Respectfully submitted,
Board of Mason County Commissioners’ Briefing Minutes
Mason County Commission Chambers, 411 N 5th Street, Shelton, WA 98584
June 30, 2025 | Page 2 of 2
_________________________
McKenzie Smith,
Clerk of the Board
BOARD OF MASON COUNTY COMMISSIONERS
Sharon Trask, Pat Tarzwell, Randy Neatherlin,
Chair Vice-Chair Commissioner
Board of Mason County Commissioners
Proceedings
Commission Chambers
411 N 5th St, Shelton, WA 98584
June 24, 2025
1. Call to Order – The Chairperson called the regular meeting to order at 9: a.m.
2. Pledge of Allegiance – Cmmr. Tarzwell led the flag salute.
3. Roll Call – Present: Present: Commissioner District 1 – Randy Neatherlin; Commissioner
District 2 – Pat Tarzwell; Commissioner District 3 – Sharon Trask.
4. Correspondence and Organizational Business
4.1 Correspondence
4.1.1 John Gorman, Power of Attorney for Irving Gunderson, sent in a Notice of Request to
Remove Current Use Assessment Classification.
4.1.2 Washington State Liquor and Cannabis Board sent in the following: notice of special
occasion license application for Allyn Community Association and Hood Canal Salmon
Enhancement Group.
4.1.3 Economic Development Council (EDC) sent in the 2025 Quarter 2 report.
4.1.4 Lisa Bishop submitted an Advisory Board Application for the Timberland Regional
Library (TRL) Board of Trustees.
4.1.5 Taylor Shellfish sent in a letter regarding a new floating oyster bag farm in Oakland Bay.
5. Open Forum for Citizen Input
Dean Jewett, Shelton, discussed the recent cleanup at Brewer Park and expressed concern that
individuals experiencing homelessness have relocated their belongings to surrounding sidewalks
and other areas within Mason County following the cleanup. Mr. Jewett requested that the
Commissioners direct Public Health to relocate the ETS (Emergency Transitional Services) truck
from Brewer Part to a more appropriate location, such as near the hospital. He also suggested that
the County and the City work collaboratively to address homelessness more broadly, including
encampments in outlying areas such as Daniels Road, which he noted has become a significant
concern.
6. Adoption of Agenda
Cmmr. Neatherlin/Tarzwell moved and seconded to adopt the agenda as published. Motion
carried unanimously. Neatherlin-aye; Tarzwell-aye; Trask-aye.
7. Approval of Minutes
Cmmr. Tarzwell/Neatherlin moved and seconded to adopt the June 9 and June 16, 2025 Briefing
Minutes and the June 10, 2025 Regular Meeting Minutes as presented. Motion carried
unanimously. Neatherlin-aye; Tarzwell-aye; Trask-aye.
8. Approval of Action Agenda
8.1 Approval of Warrants and Treasurer Electronic Remittances
Claims Clearing Fund Warrant # 8113092-8113303 $ 1,197,989.86
Direct Deposit Fund Warrant # 116876-117286 $ 961,618.71
Salary Clearing Fund Warrant # 7008935-7008971 $ 1,273,761.37
June 24, 2025 | Page 2 of 4
8.2 Approval of the letter of support for the Mason County Economic Development Council’s (EDC)
grant application to the United States Department of Agriculture (USDA) Farmers Market
Promotion Program (FMPP).
8.3 Approval of the Mason County Commissioner’s 2026 Preliminary Budget Preparation Guidelines.
8.4 Approval of the rates for Mason County’s 2026 annual budget for Internal Cost Allocations,
Information Technology, Unemployment, and Motor Pool; and approval for the Chair and/or County
Administrator to sign for the order of eleven (11) replacement vehicle s as presented in the 2026
Motor Pool Rates.
8.5 Approval to renew the Shelton Family YMCA Actively Changing Together (ACT!) program in
Mason County in the amount of $20,000.
8.6 Approval to set a Public Hearing for Tuesday, July 22, 2025 at 9:15 a.m. to consider the five (5)
2024 Open Space applications as recommended by the Assessor’s Office and Community
Development.
8.7 Approval for the Chair to sign the Interlocal Agreement (ILA) with the City of Shelton for Mason
County Public Works to provide roadway and utility maintenance and installation within city limits.
8.8 Approval for Public Works to award and execute a contract in the amount of $143,941.27 with First
Onsite, out of Kent, WA, for the Belfair Water Reclamation Facility restoration project.
8.9 Approval for Public Works to write-off the following uncollectable debts: $13,781.18 from Utilities
and Waste Management Fund accounts deemed uncollectable after all collection efforts have been
exhausted and $39,437.34 from Road Fund traffic incident claims which are no longer legally
collectible due to the expiration of the three (3) year statute of limitations per RCW 4.16.080.
8.10 Approval of the Resolution adopting the Mason County Public Works Utilities and Waste
Management Water Leak Credit Policy. (Exhibit A, Resolution No. 2025-044)
8.11 Approval of the Memorandum of Understanding (MOU) with AFSCME Local 1504 amending the
previous MOU adding Range 24 to the pay scale.
8.12 Approval of the MOU with AFSCME Local 1504 adopting the reclassifications of the listed
positions for the Treasurer’s Office effective June 1, 2025.
8.13 Approval to submit a Proposal to the Washington State Noxious Weed Control Board (WSNWCB)
for FY26 Class A and B Designate Noxious Weed Eradication Programs Request for Proposals.
8.14 Approval of the Request for Proposals for Director of Tourism Development for Mason County for
2026-2027 and Request for Proposals for Services that Support Tourism and/or Cultural Attractions
in Mason County for 2026
Cmmr. Neatherlin/Tarzwell moved and seconded to approve action items 8.1 through 8.14 with
the removal of item 8.5 for separate discussion. Motion carried unanimously. Neatherlin-aye;
Tarzwell-aye; Trask-aye.
Item 8.5
Cmmr. Trask asked David Windom to provide a summary of the ACT! Program and requested that a
report be provided at the end of 2025 showing a summary of the actual usage and statistics of the
program.
Cmmr. Neatherlin/Tarzwell moved and seconded to approve action items 8.5 with the addition
of providing a summary of the actual yearly usage and participation at the end of 2025. Motion
carried unanimously. Neatherlin-aye; Tarzwell-aye; Trask-aye.
9. Other Business (Department Heads and Elected Officials)
Lisa Frazier, Treasurer, addressed the Commission to express her gratitude and share that she will
miss working for Mason County following her retirement on June 30, 2025. She noted her pride
in serving the County for 45 years and expressed confidence in Brittany King, who will be
stepping int to the role of Treasurer after her departure. Lisa stated that she plans to remain active
in the community through volunteer work and will still be present in the area.
June 24, 2025 | Page 3 of 4
10. 9:15 a.m. Public Hearings and Items Set for a Certain Time
Please see above options to provide public testimony. These options are available only while COVID-19 OPMA
meeting restrictions are in place.
10.1 Public Hearing to inform citizens of the availability of funds and eligible uses of the state
Community Development Block Grant (CDBG) and receive comments on proposed activities
specifically funding the Community Action Council of Lewis, Mason, and Thurston Counties
(CAC), as well as receive comments on the 2022-2025 program. Staff: Jennifer Beierle.
Jennifer shared the availability of funds and eligible uses of the Washington State Community
Development Block Grant this year for $100,000.
Cmmr. Neatherlin/Tarzwell moved and seconded to apply for the Community
Development Block Grant specifically funding the Community Action Council of Lewis,
Mason, and Thurston Counties, if received. Motion carried unanimously. Neatherlin-aye;
Tarzwell-aye; Trask-aye.
10.2 Public Hearing consider and approve the supplemental budget requests and budget transfers to
the 2025 budget. Staff: Jennifer Beierle
Jennifer shared this is a Public Hearing to approve supplemental budget requests and budget
transfers to the first budget amendment for the 2025 budget. The net total adjustments to 2025
authorized expenditure appropriations in the General Fund is an increase of $152,685; and the
net total of adjustments to 2025 authorized expenditure appropriations in funds other than the
General Fund is a decrease of $29,707.
Budgeted beginning fund balances were changed to actual cash balance amounts January 1,
2025 which resulted in most funds having zero revenue and zero expenditure change.
In the General Fund: Auditor $3,000 expenditure increase for Financial Services warrant stock
and tax forms; Emergency Management $14,500 revenue increase and $14,500 expenditure
increase for an SHSP Grant agreement; Parks & Trails $99,525000 expenditure increase for
Mason Lake Park feasibility study; and Sheriff $35,660 revenue increase for Jail body scanner
warranty Jail video storage.
In funds other than the General Fund: Sales & Use Tax Fund $22,200 increase of revenue;
Road Fund 105 $1,000,000 increase by moving funds to Matlock Expanded Project as briefed
March 31, 2025; Sheriff’s Narcotics Investigation $7,510 decrease due to changing the
beginning fund balance; American Rescue Plan Act $1,357,819 decrease due to changing the
beginning fund balance to actual cash amounts; Law Library $1,416 increase due to changing
the beginning fund balance and actual cash amounts; Treasurer’s O&M $53,274 increase of
revenue due to changing the beginning fund balance; Veteran’s Assistance $41,622 increase
due to changing the beginning fund balance; Mason Lake Management $70,927 increase;
Spencer Lake Management $7,189 decrease; Island Lake Management $1,381 increase; North
Bay Sewer Utility $192,5000 decrease and moved to Rochester NBCI Grant reallocated to
Beards Cove Larson Project; Belfair Sewer $120,000 increase to reallocate operator salaries to
Belfair Sewer; Unemployment $85,265 increase due to changing the beginning fund balance.
Cmmr. Neatherlin/Tarzwell moved and seconded the approval of an increase to 2025
authorized expenditure appropriations in the General Fund of $152,685; and approval of
a decrease to authorized expenditure appropriations in the funds other than the General
Fund of $29,707. Motion carried unanimously. Neatherlin-aye; Tarzwell-aye; Trask-aye.
June 24, 2025 | Page 4 of 4
11. Board’s Calendar and Reports – The Commissioners reported on meetings attended the past
week and announced their upcoming weekly meetings.
12. Adjournment – The meeting adjourned at 9:46 a.m.
ATTEST:
____________________________
McKenzie Smith, Clerk of the Board
Prepared by Cami Olson
BOARD OF COUNTY COMMISSIONERS
MASON COUNTY, WASHINGTON
_______________________________
Sharon Trask, Chair
_______________________________
Pat Tarzwell, Vice-Chair
________________________________
Randy Neatherlin, Commissioner
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No. 8.1
From: Kariann Rutledge Ext: 380
Department: Central Services Briefing: ☐
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): Click or tap here to enter text. Agenda Date(s): July 8, 2025
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other
(This is the responsibility of the requesting Department)
Item:
Approval of Warrants & Treasurer Electronic Remittances
Claims Clearing Fund Warrant # 8113304-8113813 $ 2,678,576.08
Direct Deposit Fund Warrant # 117287-117698 $ 957,955.01
Salary Clearing Fund Warrant # 7008972-7008997 $ 664,779.60
Treasurer Electronic Remittance $ 301,369.26
Macecom 06.04.25 $ 273,726.82
Mental Health 06.10.25 $ 20,735.28
Dispute Resolution Surcharge 06.10.25 $ 1,595.00
Mason Co Landfill (Brink’s) 6.24.25 $ 1,556.90
Beard’s Cove Water Meter (91-07) USDA 06.13.25 $ 3,435.00
CURRENT EXPENSE 06.30.25 $ 158.55
ROAD DIV—CURRENT EXPENSE 06.30.25 $ 14.23
Veterans Assistance 06.30.25 $ 2.16
COUNTY ROAD 06.30.25 $ 141.93
MENTAL HEALTH 06.30.25 $ 3.39
Background/Executive Summary:
The Board approved Resolution no. 80-00 Payment of Claims Against County: Procedure Authorizing
Warrant Issue and Release Prior to Board Claim Approval. Mason County Code 3.32.060(a) requires that
the Board enter into the minutes of the County Commissioners the approval of claims listing warrant
numbers.
Claims Clearing YTD total $ 24,039,820.88
Direct Deposit YTD total $ 11,671,952.27
Salary Clearing YTD total $ 11,737,844.66
Treasurer Remittance YTD total $ 10,172,185.88
Budget Impact (amount, funding source, budget amendment, etc.):
See above.
Public Outreach:
N/A
Requested Action:
Approval of the aforementioned Claims Clearing Fund, Direct Deposit Fund, Salary Clearing Fund, and
Treasurer Electronic Remittance warrants.
Attachment(s):
Originals on file with Financial Services and the Treasurer’s Office; copies on file with the Clerk of the
Board
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No. 8.2
From: Loretta Swanson, Director and Stephanie
Buhrman, Finance Manager Ext: 456
Department: Utilities & Waste Briefing: ☒
Action Agenda: ☐
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): June 30, 2025 Agenda Date(s): July 8, 2025
Internal Review: ☒ Finance ☐ Human Resources ☐ Legal ☒ IT ☐ Risk ☐ Other
(This is the responsibility of the requesting Department)
Item: Tyler Technologies Software Purchase Request – Water/Sewer/Solid Waste Utilities
Background/Executive Summary: Mason County utilizes MUNIS Enterprise Resources
Planning (ERP) software. Public Works/Utilities and Waste Management also runs WINCAMS
software for the utility, road and ER&R funds. Conversion will eliminate duplicative entry into
two systems, reconciliation, and automate/integrate a variety of tasks that currently occur
manually. It will also improve customer experience by providing a secure customer portal and
enhanced communications.
Budget Impact: The software purchase is in the 2025 budget and cost allocation amongst funds
presented below.
Implementation Cost Allocation
Fund 240 hours 360 hours
402 0.45 $ 33,147.90 $ 39,843.90
403 0.151 $ 11,122.96 $ 13,369.84
411-100 0.005 $ 368.31 $ 442.71
411-200 0.014 $ 1,031.27 $ 1,239.59
412 0.019 $ 1,399.58 $ 1,682.30
413 0.361 $ 26,591.98 $ 31,963.66
100% $ 73,662.00 $ 88,542.00
Public Outreach: None at this time.
Requested Action: Request the Board authorize purchase of the Tyler Technologies MUNIS
ERP software for water, sewer and solid waste fund utilization.
Attachments:
Tyler Software Quotes
2025-532816-T4Q4C9 CONFIDENTIAL Page 1
Quoted By:Christina Young
Quote Expiration:09/23/25
Quote Name:Mason County- EERP UB Tyler
Payments
Sales Quotation For:Shipping Address:
Mason County
411 N 5th St
Shelton WA 98584
Payments
List
Price Service %Min
Basis
Points Rate Cap POS Online IVR
Payments - Payer Card Cost - Service Fees
Enterprise ERP Payments
Utility Billing 3.95%$ 2.50 X X X
Payments - Other Fees
Enterprise ERP
Credit Card Chargebacks $ 15.00
eCheck Rejects $ 5.00
Payer eCheck Cost $ 1.95
Payer Card Cost Per card transaction with Visa, MasterCard, Discover, and American Express.
IVR Cost Additional $0.50 per transaction on top of Card and eCheck Fee.
2025-532816-T4Q4C9 CONFIDENTIAL Page 2
Payer eCheck Cost Per electronic check transaction.
eCheck Rejects When an eCheck transaction comes back as declined (e.g bounced check)
Credit Card Chargebacks If a card payer disputes a transaction at the card issuing bank (e.g. stolen card)
Payments Your use of Payments and any related items included on this order is subject to the terms found at:
https://www.tylertech.com/terms/payment-card-processing-agreement. By signing this order or the agreement
in which it is included, you agree you have read, understand, and agree to such terms. Please see attached
Payments fee schedule.
3rd Party Hardware, Software and Services
Description Qty Unit Price
Unit
Discount Total Price
Unit
Maint/SaaS
Unit
Maint/SaaS
Discount
Total
Maint/SaaS
Payments Lane 7000 Terminal Purchase 1 $ 529.00 $ 0.00 $ 529.00 $ 0.00 $ 0.00 $ 0.00
Payments PCI Service Fee (Per Device)1 $ 0.00 $ 0.00 $ 0.00 $ 180.00 $ 0.00 $ 180.00
TOTAL $ 529.00 $ 180.00
Summary One Time Fees Recurring Fees
Total Tyler License Fees $ 0.00 $ 0.00
Total SaaS $ 0.00 $ 0.00
Total Tyler Services $ 0.00 $ 0.00
Total Third-Party Hardware, Software, Services $ 529.00 $ 180.00
Summary Total $ 529.00 $ 180.00
Contract Total $ 709.00
Client’s purchase of the items listed above is subject to the Comments below
Unless otherwise indicated in the contract or amendment thereto, pricing for optional items will be held
For six (6) months from the Quote date or the Effective Date of the Contract, whichever is later.
2025-532816-T4Q4C9 CONFIDENTIAL Page 3
Customer Approval:Date:
Print Name:P.O.#:
All Primary values quoted in US Dollars
Comments
Client agrees that items in this sales quotation are, upon Client's signature or approval of same, hereby added to the existing agreement ("Agreement")
between the parties and subject to its terms. Additionally, payment for said items, as applicable but subject to any listed assumptions herein, shall
conform to the following terms:
•License fees for Tyler and third party software are invoiced upon the earlier of (i) deliver of the license key or (ii) when Tyler makes such
software available for download by the Client;
•Fees for hardware are invoiced upon delivery;
•Fees for year one of hardware maintenance are invoiced upon delivery of the hardware;
•Annual Maintenance and Support fees, SaaS fees, Hosting fees, and Subscription fees are first payable when Tyler makes the software available
for download by the Client (for Maintenance) or on the first day of the month following the date this quotation was signed (for SaaS, Hosting,
and Subscription), and any such fees are prorated to align with the applicable term under the Agreement, with renewals invoiced annually
thereafter in accord with the Agreement.
•Fees for services included in this sales quotation shall be invoiced as indicated below.
•Implementation and other professional services fees shall be invoiced as delivered.
•Fixed-fee Business Process Consulting services shall be invoiced 50% upon delivery of the Best Practice Recommendations, by module,
and 50% upon delivery of custom desktop procedures, by module.
•Fixed-fee conversions are invoiced 50% upon initial delivery of the converted data, by conversion module, and 50% upon Client
acceptance to load the converted data into Live/Production environment, by conversion module.
•Except as otherwise provided, other fixed price services are invoiced upon complete delivery of the service. For the avoidance of doubt,
where "Project Planning Services" are provided, payment shall be invoiced upon delivery of the Implementation Planning document.
Dedicated Project Management services, if any, will be invoiced monthly in arrears, beginning on the first day of the month immediately
following initiation of project planning.
2025-532816-T4Q4C9 CONFIDENTIAL Page 4
•If Client has purchased any change management services, those services will be invoiced in accordance with the Agreement.
•Notwithstanding anything to the contrary stated above, the following payment terms shall apply to services fees specifically for
migrations: Tyler will invoice Client 50% of any Migration Fees listed above upon Client approval of the product suite migration
schedule. The remaining 50%, by line item, will be billed upon the go-live of the applicable product suite. Tyler will invoice Client for any
Project Management Fees listed above upon the go-live of the first product suite. Unless otherwise indicated on this Sales quotation,
annual services will be invoiced in advance, for annual terms commencing on the date this sales quotation is signed by the Client. If
listed annual service(s) is an addition to the same service presently existing under the Agreement, the first term of the added annual
service will be prorated to expire coterminous with the existing annual term for the service, with renewals to occur as indicated in the
Agreement.
•Expenses associated with onsite services are invoiced as incurred.
Tyler's quote contains estimates of the amount of services needed, based on our preliminary understanding of the scope, level of engagement,
and timeline as defined in the Statement of Work (SOW) for your project. The actual amount of services required may vary, based on these
factors.
Tyler's pricing is based on the scope of proposed products and services contracted from Tyler. Should portions of the scope of products or
services be altered by the Client, Tyler reserves the right to adjust prices for the remaining scope accordingly.
Unless otherwise noted, prices submitted in the quote do not include travel expenses incurred in accordance with Tyler's then-current Business
Travel Policy.
Tyler's prices do not include applicable local, city or federal sales, use excise, personal property or other similar taxes or duties, which you are
responsible for determining and remitting. Installations are completed remotely but can be done onsite upon request at an additional cost.
In the event Client cancels services less than four (4) weeks in advance, Client is liable to Tyler for (i) all non-refundable expenses incurred by
Tyler on Client's behalf; and (ii) daily fees associated with the cancelled services if Tyler is unable to re-assign its personnel.
The Implementation Hours included in this quote assume a work split effort of 70% Client and 30% Tyler.
Implementation Hours are scheduled and delivered in four (4) or eight (8) hour increments.
Tyler provides onsite training for a maximum of 12 people per class. In the event that more than 12 users wish to participate in a training class or
more than one occurrence of a class is needed, Tyler will either provide additional days at then-current rates for training or Tyler will utilize a
Train-the-Trainer approach whereby the client designated attendees of the initial training can thereafter train the remaining users.
Fees for year one of hardware maintenance will be invoiced as of the first day of the calendar month following the date the hardware is
delivered and may be prorated to end coterminous with the Annual Support Maintenance term. Subsequent annual hardware maintenance fees
shall be invoiced together with the Annual Support Maintenance term in accordance with the terms of the Agreement.
2025-532816-T4Q4C9 CONFIDENTIAL Page 5
2024-464221-M3Y4S4 CONFIDENTIAL Page 1
Quoted By:Christina Young
Quote Expiration:05/30/25
Quote Name:Mason County-ERP-Utility
Billing-Special Assessments,
RA/UA and Payments
Saas Term 1.00
Sales Quotation For:Shipping Address:
Mason County
411 N 5th St
Shelton WA 98584
Tyler SaaS and Related Services
Description Qty Imp. Hours Annual Fee
Revenue
Cashiering 1 40 $ 5,370.00
Resident Access 1 40 $ 3,800.00
Utility Billing CIS 1 240 $ 4,298.00
Additional
Notify includes 30,000 Msgs and 1,000 Mins per year 1 16 $ 6,000.00
TOTAL 336 $ 19,468.00
Professional Services
Description Quantity Unit Price Ext Discount Extended Price Maintenance
2024-464221-M3Y4S4 CONFIDENTIAL Page 2
Conversions – See Detailed Breakdown Below $ 27,200.00 $ 0.00
Project Management 44 $ 155.00 $ 0.00 $ 6,820.00 $ 0.00
Remote Implementation 336 $ 155.00 $ 0.00 $ 52,080.00 $ 0.00
TOTAL $ 86,100.00 $ 0.00
Payments Your use of Payments and any related items included on this order is subject to the terms found at:
https://www.tylertech.com/terms/payment-card-processing-agreement. By signing this order or the agreement
in which it is included, you agree you have read, understand, and agree to such terms. Please see attached
Payments fee schedule.
Transaction Fees
Description
Enterprise ERP Payments
3rd Party Hardware, Software and Services
Description Qty Unit Price
Unit
Discount Total Price
Unit
Maint/SaaS
Unit
Maint/SaaS
Discount
Total
Maint/SaaS
Cash Drawer 1 $ 260.00 $ 0.00 $ 260.00 $ 0.00 $ 0.00 $ 0.00
Hand Held Scanner Stand 1 $ 30.00 $ 0.00 $ 30.00 $ 0.00 $ 0.00 $ 0.00
Payments Lane 7000 Terminal Purchase 1 $ 529.00 $ 0.00 $ 529.00 $ 0.00 $ 0.00 $ 0.00
Payments PCI Service Fee (Per Device)1 $ 0.00 $ 0.00 $ 0.00 $ 180.00 $ 0.00 $ 180.00
Printer (TM-S9000II)1 $ 1,623.00 $ 0.00 $ 1,623.00 $ 0.00 $ 0.00 $ 0.00
TOTAL $ 2,442.00 $ 180.00
Summary One Time Fees Recurring Fees
Total Tyler License Fees $ 0.00 $ 0.00
Total SaaS $ 0.00 $ 19,468.00
2024-464221-M3Y4S4 CONFIDENTIAL Page 3
Total Tyler Services $ 86,100.00 $ 0.00
Total Third-Party Hardware, Software, Services $ 2,442.00 $ 180.00
Summary Total $ 88,542.00 $ 19,648.00
Contract Total $ 108,190.00
Client’s purchase of the items listed above is subject to the Comments below
Unless otherwise indicated in the contract or amendment thereto, pricing for optional items will be held
For six (6) months from the Quote date or the Effective Date of the Contract, whichever is later.
Customer Approval:Date:
Print Name:P.O.#:
All Primary values quoted in US Dollars
Detailed Breakdown of Conversions (Included in Summary Total)
Description Qty Unit Price Unit Discount Extended Price
Revenue Management
Utility Billing 1 $ 27,200.00 $ 0.00 $ 27,200.00
TOTAL $ 27,200.00
Optional Tyler SaaS and Related Services
Description Qty Imp. Hours Annual Fee
Revenue Management
Utility Billing Special Assessments 1 240 $ 1,530.00
TOTAL:240 $ 1,530.00
2024-464221-M3Y4S4 CONFIDENTIAL Page 4
Optional Professional Services
Description Quantity Unit Price Ext. Discount Extended Price Maintenance
Remote Implementation 240 $ 155.00 $ 0.00 $ 37,200.00 $ 0.00
TOTAL $ 37,200.00 $ 0.00
Comments
Client agrees that items in this sales quotation are, upon Client's signature or approval of same, hereby added to the existing agreement ("Agreement")
between the parties and subject to its terms. Additionally, payment for said items, as applicable but subject to any listed assumptions herein, shall
conform to the following terms:
•License fees for Tyler and third party software are invoiced upon the earlier of (i) deliver of the license key or (ii) when Tyler makes such
software available for download by the Client;
•Fees for hardware are invoiced upon delivery;
•Fees for year one of hardware maintenance are invoiced upon delivery of the hardware;
•Annual Maintenance and Support fees, SaaS fees, Hosting fees, and Subscription fees are first payable when Tyler makes the software available
for download by the Client (for Maintenance) or on the first day of the month following the date this quotation was signed (for SaaS, Hosting,
and Subscription), and any such fees are prorated to align with the applicable term under the Agreement, with renewals invoiced annually
thereafter in accord with the Agreement.
•Fees for services included in this sales quotation shall be invoiced as indicated below.
•Implementation and other professional services fees shall be invoiced as delivered.
•Fixed-fee Business Process Consulting services shall be invoiced 50% upon delivery of the Best Practice Recommendations, by module,
and 50% upon delivery of custom desktop procedures, by module.
•Fixed-fee conversions are invoiced 50% upon initial delivery of the converted data, by conversion module, and 50% upon Client
acceptance to load the converted data into Live/Production environment, by conversion module.
•Except as otherwise provided, other fixed price services are invoiced upon complete delivery of the service. For the avoidance of doubt,
where "Project Planning Services" are provided, payment shall be invoiced upon delivery of the Implementation Planning document.
Dedicated Project Management services, if any, will be invoiced monthly in arrears, beginning on the first day of the month immediately
following initiation of project planning.
•If Client has purchased any change management services, those services will be invoiced in accordance with the Agreement.
•Notwithstanding anything to the contrary stated above, the following payment terms shall apply to services fees specifically for
migrations: Tyler will invoice Client 50% of any Migration Fees listed above upon Client approval of the product suite migration
schedule. The remaining 50%, by line item, will be billed upon the go-live of the applicable product suite. Tyler will invoice Client for any
2024-464221-M3Y4S4 CONFIDENTIAL Page 5
Project Management Fees listed above upon the go-live of the first product suite. Unless otherwise indicated on this Sales quotation,
annual services will be invoiced in advance, for annual terms commencing on the date this sales quotation is signed by the Client. If
listed annual service(s) is an addition to the same service presently existing under the Agreement, the first term of the added annual
service will be prorated to expire coterminous with the existing annual term for the service, with renewals to occur as indicated in the
Agreement.
•Expenses associated with onsite services are invoiced as incurred.
Tyler's quote contains estimates of the amount of services needed, based on our preliminary understanding of the scope, level of engagement,
and timeline as defined in the Statement of Work (SOW) for your project. The actual amount of services required may vary, based on these
factors.
Tyler's pricing is based on the scope of proposed products and services contracted from Tyler. Should portions of the scope of products or
services be altered by the Client, Tyler reserves the right to adjust prices for the remaining scope accordingly.
Unless otherwise noted, prices submitted in the quote do not include travel expenses incurred in accordance with Tyler's then-current Business
Travel Policy.
Tyler's prices do not include applicable local, city or federal sales, use excise, personal property or other similar taxes or duties, which you are
responsible for determining and remitting. Installations are completed remotely but can be done onsite upon request at an additional cost.
In the event Client cancels services less than four (4) weeks in advance, Client is liable to Tyler for (i) all non-refundable expenses incurred by
Tyler on Client's behalf; and (ii) daily fees associated with the cancelled services if Tyler is unable to re-assign its personnel.
The Implementation Hours included in this quote assume a work split effort of 70% Client and 30% Tyler.
Implementation Hours are scheduled and delivered in four (4) or eight (8) hour increments.
Tyler provides onsite training for a maximum of 12 people per class. In the event that more than 12 users wish to participate in a training class or
more than one occurrence of a class is needed, Tyler will either provide additional days at then-current rates for training or Tyler will utilize a
Train-the-Trainer approach whereby the client designated attendees of the initial training can thereafter train the remaining users.
Fees for year one of hardware maintenance will be invoiced as of the first day of the calendar month following the date the hardware is
delivered and may be prorated to end coterminous with the Annual Support Maintenance term. Subsequent annual hardware maintenance fees
shall be invoiced together with the Annual Support Maintenance term in accordance with the terms of the Agreement.
Your use of Payments and any related items included on this order is subject to the terms found at: https://www.tylertech.com/terms/payment-
card-processing-agreement. By signing this order or the agreement in which it is included, you agree you have read, understand, and agree to
such terms. Please see attached Payments fee schedule.
2024-464221-M3Y4S4 CONFIDENTIAL Page 6
Standard Project Management responsibilities include project plan creation, initial stakeholder presentation, bi-weekly status calls, updating of
project plan task statuses, and go-live planning activities.
Your payment of the annual subscription or SaaS fee for Tyler Notify will include an identified amount of messages and/or minutes annually.
Additional messages and/or minutes may be purchased from Tyler in defined packages at our then-current rates. Tyler Notify will not restrict use
of messages and/or minutes that exceed the allotted messages but reserves the right to invoice you for documented overages occurring during
the annual term. Any unused messages or minutes remaining at the end of your annual subscription term expire.
Utility billing library includes: standard Utility bill, standard UB receipt, standard UB delinquent notice, standard door hanger and standard final
utility bill.
Utility Billing conversion includes: Standard - UB Account, CID's, Services/Meter Inventory, Assessments, Consumption History - up to 5 years,
Balance Forward AR, Service Orders, Backflow, Budget Billing, Flat Inventory/Containers
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No. 8.3
From: Mike Collins, PLS, PE, County Engineer Ext: 450
Department: Public Works Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): June 23, 2025 Agenda Date(s): July 8, 2025
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other
(This is the responsibility of the requesting Department)
Item: Correction to Repayment Amount and Withdrawal of RAP Grant Funding for
CRP 2042 Shelton Valley Road Culvert Replacement MP 1.94 to MP 2.06
Background/Executive Summary:
On May 27, 2025, the Board authorized repayment to CRAB in the amount of $4,182.90.
Following further reconciliation, it was determined that the correct repayment amount is
$3,764.64. This requested action supersedes and corrects the repayment amount authorized in the
May 27 action.
The project involved replacing two existing 36” concrete culverts with a 4-sided concrete box
culvert and improving the downstream channel. Due to unanticipated engineering issues, Public
Works is recommending returning the RAP grant funding and revisiting the project in the future.
Budget Impact (amount, funding source, budget amendment, etc.):
Repayment to CRAB of $3,764.61 out of County Road Fund.
Public Outreach:
N/A.
Requested Action:
Recommend the Board of County Commissioners authorize the Chair to sign the letter to the
County Road Administration Board (CRAB) returning RAP grant funding for CRP 2042 Shelton
Valley Road Culvert Replacement Project (MP 1.94 to MP 2.06), with a corrected repayment
amount of $3,764.64. This action supersedes the prior repayment authorization dated May 27,
2025, which had an incorrect amount.
Attachment(s):
1. Letter to County Road Administration Board (CRAB)
2. Vicinity Map
MASON COUNTY
BOARD
OF
COMMISSIONERS
1ST District
RANDY NEATHERLIN
2nd District
PAT TARZWELL
3rd District
SHARON TRASK
Mason County Building 1
411 North Fifth Street
Shelton, WA 98584-3400
(360) 427-9670 ext. 419
(360) 275-4467 ext. 419
(360) 482-5269 ext. 419
Fax (360) 427-8437
July 8, 2025
Mr. Steve Johnson, PE
County Road Administration Board
2404 Chandler Court Southwest, Suite 240
Olympia, WA 98504-6067
RE: CRP 2042 Shelton Valley Road Culvert Replacement
Dear Mr. Johnson,
Mason County is requesting that the County Road Administration Board (CRAB)
terminate the subject project. After careful consideration, it is unlikely that the
County can deliver this project within the next 2 years. We will repay the $3,764.61,
which the CRAB has reimbursed the County for preliminary engineering through
June 15, 2023.
The original project funding was approved on April 21, 2022, for $429,872.00. An
increase was approved on April 13, 2023, to $492,300.00. The original scope would
have replaced the two existing 36” concrete culverts with a 4 -sided concrete box
culvert and improved downstream channel. The current culvert is frequently
plugged by sand and gravel, causing water to run over the roadway and creating a
hazard to traveling public.
The Department of Fish and Wildlife is requiring a 12’ span culvert. This size culvert
requires the road to be raised a minimum of 2’ and will create a larger construction
footprint with the need for the acquisition of additional easements. At this point,
we have not been able to obtain temporary rights of entry for preliminary design.
We now believe the better option is to wait until property ownerships change in
the future so the properties can be accessed for design.
Preliminary engineering and environmental can be utilized in the future. The
Cultural Resources Report has been completed by Drayton Archeology in July 2022
and reviewed by the Department of Archeology and Historic Preservation in August
2022. When property ownerships change or otherwise becomes available, we will
proceed with acquiring the property rights for a full culvert replacement and fish
habitat improvement project.
Should you have any questions, please do not hesitate to contact David Smith, PE,
Engineering and Construction Manager at 360-427-9670, extension 523.
Sincerely,
Sharon Trask, Chair
Mason County Commissioner
ST:KG
Cc: File
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No. 8.4
From: McKenzie Smith Ext: 589
Department: Central Services Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): June 30, 2025 Agenda Date(s): July 8, 2025
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other
(Please ensure proper internal review channels have been followed, this is the responsibility of the
requesting Department)
Item:
Pacific Mountain Workforce Development Board of Directors Nomination
Background/Executive Summary:
The Pacific Mountain Workforce Development Council (WDC) includes Grays Harbor, Lewis, Mason,
Pacific, and Thurston Counties. The WDC has fifteen (15) seats total and the Board of Commissioners
recommends three (3) business representatives from Mason County.
Associated Costs/Budget Impact (amount, funding source, budget amendment, etc.):
N/A
Public Outreach:
N/A
Requested Action:
Approval to nominate Jacqueline Earley to the Pacific Mountain (PacMtn) Workforce Development
Board of Directors for a three-year term expiring June 30, 2028.
Attachment(s):
Nomination Letter
PacMtn’s mission is to a lead dynamic regional workforce through collaboration and investment that enhances
economic success.
201 5th Ave Suite 401, Olympia, WA 98501 | www.pacmtn.org
Mason County Commissioners
411 N 5th St
Shelton, WA 98584
Re: WDC Board Member Terms
Dear Mason County Commissioners,
This letter is to inform you that Jacquelin Earley has been endorsed by Kevin Shutty,
Executive Director of Mason County EDC for reappointment to the PacMtn Board. Pursuant to
PacMtn By-Laws Article V, Section 3: “Initial appointments to PacMtn WDC shall be staggered
proportionally for two, three and four years as determined by the Consortium upon
appointment. Subsequent appointments for a maximum of 3 terms will be for three years.
Directors shall remain seated until a new appointment is made to fill the seat.” Section 4
states: “All regular terms shall begin on the first day of July and shall end on the last day of
June.”
We are delighted to have her expertise on the Board and the Bylaws allow three consecutive
terms. We would support any individual you choose to nominate but would endorse you
nominating her. Should you choose such a nomination she would serve until June 30, 2028.
We hope you will make your wishes known to us by August 6, 2025. All Member
reappointments or nominations will be taken to the Executive Finance Committee, Board of
Directors and Elected Official Consortium in the following months.
If you have any questions about the term assignment, nominations or other related Board
governance items, please let me know. Thank you for your thoughtful attention to Board
Membership.
Sincerely,
William Westmoreland
Chief Executive Officer
MASON COUNTY
BOARD
OF
COMMISSIONERS
1ST District
RANDY NEATHERLIN
2nd District
PAT TARZWELL
3rd District
SHARON TRASK
Mason County Building 1
411 North Fifth Street
Shelton, WA 98584-3400
(360) 427-9670 ext. 419
Fax (360) 427-8437
July 8, 2025
Pacific Mountain Workforce Development Council
1570 Irving Street
Tumwater, WA 98512
Re: Jacqueline Earley Nomination
To Whom It May Concern,
Please accept this as notification that the Mason County Board of County Commissioners took
action at their July 8, 2025 regular Commission meeting to nominate Jacqueline Earley to
represent Mason County on the Pacific Mountain Workforce Development Board of Directors.
A nomination letter from the Economic Development Council is also enclosed.
Sincerely,
Sharon Trask, Pat Tarzwell, Randy Neatherlin,
Chair Vice-Chair Commissioner
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No. 8.5
From: Kell Rowen Ext: 286
Department: Community Development Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): May 19, June 2, 16, & 30, 2025 Agenda Date(s): July 8, 2025
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☒ Other
Building, Planning, EH, Sheriff’s Office, Public Works, Fire Marshal, Code Enforcement
Item: Amending Mason County Code Title 5, Chapter 5.18 Temporary Outdoor Public Events (TOPE)
Background/Executive Summary: In 2009, the Board of County Commissioners adopted an ordinance
amending Title 5, Chapter 5.18 including changing the title from Music Festivals to Temporary Outdoor
Public Event (TOPE). These new amendments attempt to clarify the regulatory framework with an
increased emphasis on public safety, interagency review and constitutional protections while adapting to
smaller-scale events that may still have significant community impact.
Although the Department of Community Development (DCD) is bringing this draft amendment forward,
it represents a collaborative effort among multiple county departments. Representatives from Public
Works, the Sheriff's Office, and Environmental Health worked alongside staff from Planning, Building,
the Fire Marshal, and Code Enforcement to develop a more comprehensive and practical update to Mason
County Code Chapter 5.18.
Associated Costs/Budget Impact (amount, funding source, budget amendment, etc.): None
Public Outreach: Website, Shelton-Mason County Journal, direct outreach to known venue operators.
Requested Action: Discuss the amendments and any additional changes, with a focus on the total number
of days/year a property can hold such events (section is highlighted in the draft code).
Place on July 8 Action Agenda to set a public hearing for August 5, 2025 to take public testimony and
consider the amendments. Deliberation and vote to take place on August 19, 2025.
Attachment(s): Revised Draft TOPE amendments to Title 5, Chapter 5.18 (redlined and clean version
with the most recent amendments); Comparison table (2009 vs 2025)
Title 5 - BUSINESS LICENSES AND REGULATIONS
Chapter 5.18 TEMPORARY OUTDOOR PUBLIC EVENT*
Mason County, Washington, Code of Ordinances Created: 2024-07-02 08:32:59 [EST]
(Supp. No. 67, 5-24, Update 2)
Page 1 of 7
Chapter 5.18 TEMPORARY OUTDOOR PUBLIC EVENT*
Sections:
5.18.010 Definition.
"Temporary Outdoor Public Event" shall be any temporary activity lasting more than four contiguous hours
that is not designed or intended to be a permanent use of a structure(s) or the land it occupies and is open to the
public. Such events are open to the public with or without a fee for a specified period/duration of time that is
prearranged with and permitted by Mason County and will attract and accommodate the following number of250
people at any given time, or 50 people at any given time when located in a residential zone.
• Five thousand or more for events occurring with the Urban Growth Areas
• Three thousand or more for event occurring outside the Urban Growth Areas
Such events can include, but are not limited to, presentations of outdoor, live or recorded musical
entertainment or other large events which the applicant or Director of Community Development, or designee,
believes or has reason to believe will attract numbers of people as described above. Events for any number of
people which are not advertised as open to the public with or without a fee or events which are authorized by
public schools or governmental entities held on public lands1 shall not be classified as Temporary Outdoor Public
Events and shall not be subject to the standards set forth in this code section. Examples of events that are exempt
shall include, but not be limited to, the following: Events protected by the First and Fourth amendments of the
United States Constitution, such as gatherings intended primarily for the free expression of political or religious
ideas shall not be subject to the standards set forth in this code section.
(a) Events protected by the First and Fourth amendments of the United States Constitution, such as
gatherings intended primarily for the free expression of political or religious ideas.
(ab) Family reunions/picnics;
(bc) Weddings, Birthdays, Anniversaries, Funerals;
(cd) Events held on school grounds;
(de) Business or Corporate Retreats;
(ef) Organized religious events located at an established religious facility;
(fg) Events, uses or activities which have been authorized through an approved discretionary land use
permit; or which are conducted in a public park or on public lands1 with approval of the local governing
agencies;
(g) Events subject to the exemptions of subsection 5.18.060(c).
(Ord. No. 61-09, Att. A, 7-7-2009)
1 Public lands as defined herein shall be those properties owned and/or operated by government agencies
including state, county, municipal, township, district, or other governmental unit.
Formatted: Left
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Created: 2024-07-02 08:32:59 [EST]
(Supp. No. 67, 5-24, Update 2)
Page 2 of 7
5.18.020 Basic clause.
A valid county permit shall be obtained by any person, persons, corporation, organization, landowner, or
lessor prior to allowing, encouraging, organizing, conducting, permitting, or advertising a temporary outdoor public
event ("Event"). Each event, as defined in Section 5.18.010, requires an individual permit. Responsibility for
compliance with this provision and securing the necessary permits rests with all persons, corporations,
organizations, landowners, or lessors associated with the event.
It shall be unlawful for any person, persons, corporation, organization, landowner, or lessor to allow,
encourage, organize, conduct, permit or cause to be advertised a temporary outdoor public event ("Event") unless
a valid county permit has been obtained for the operation of said Event. One such permit shall be required for
each event as defined in Section 5.18.010. Criminal or civil liability for failure to comply with the provisions of this
chapter shall rest in all persons, corporations, organizations, landowners or lessors who are responsible for
obtaining permits under this provision.
(Ord. No. 61-09, Att. A, 7-7-2009)
5.18.030 Event location and duration limitations.
(a) Temporary Outdoor Public Events shall be allowed, upon approved application, within all Mason County
urban growth areas and any rural residential districts outside the urban growth areas. The approval of an
event permit provides for a temporary use of that property not otherwise allowed. All other regulations,
aside from the approved event, shall remain in effect.
(b) Location: No temporary outdoor public event shall be operated in a location that is closer than three
hundred feet from any schoolhouse, church, house, residence or other human habitation. Variation from this
requirement will be at the discretion of the permitting authority and evaluated on an individual basis.
Applicants may seek written permission or waivers from property owners within three hundred feet of an
event to submit when requesting a variation from this requirement. Events over 2,000 attendees must meet
the proximity standards of RCW 70.108.100.
(cb) Events within these areas shall be limited to fourteen cumulative days on any individual property within a
twelve-month period. It is at the applicant's discretion as to how the days are utilized throughout the twelve-
month period.
(Ord. No. 61-09, Att. A, 7-7-2009)
5.18.040 Permit required; fee regulation.
No temporary outdoor public event may be held in Mason County outside the limits of the incorporated
cities unless the person or persons sponsoring said event shall first obtain a permit as hereinafter provided and
shall comply with all regulations herein provided and that tThe fee for the temporary outdoor public event permit
to meet the cost of administering the same shall be three hundred fifty dollars or two hundred fifty dollarsas
indicated in the fee schedule for each reviewing department for each event.
(Ord. No. 61-09, Att. A, 7-7-2009)
5.18.050 Age of applicant.
No permit shall be issued to any person under eighteen years of age, or twenty-one if alcohol is to be served.
(Ord. No. 61-09, Att. A, 7-7-2009)
Formatted: Highlight
Created: 2024-07-02 08:32:59 [EST]
(Supp. No. 67, 5-24, Update 2)
Page 3 of 7
5.18.060 Permit application; procedure.
(a) Written aApplication for a temporary outdoor public event permit shall be made to the Permit Assistance
Center, 426 W. Cedar615 W. Alder Street, Shelton, WA 98584 and said application must be submitted sixty or
more days prior to the first day upon which said Event is to be or may be held. Approval of permits as herein
provided for shall be made within forty-five days after application therefore unless such permit shall be
denied. Denial of the permit by the Department of Community Development shall be in writing with reasons
for the denial and shall be subject to appeal to the Hearing Examiner by action filed within ten days of the
denial.
(b) The County may require proper insurance, indemnification and hold harmless agreements, proof of
possession of any Federal, State, or locally required permits or licenses, damage deposits, deposits for
payment for cleanup, traffic control, security and other similar requirements which shall be identified in the
permit.
(c) No fee, indemnification agreement or insurance requirement shall be imposed when prohibited by the First
and Fourteenth Amendments to the United States Constitution. Political or religious activity intended
primarily for the communication or expression of ideas shall be presumed to be a constitutionally protected
event. Factors that may be considered in evaluating whether or not the fee applies include the nature of the
event; the extent of commercial activity, such as the sales of food, goods, and services; product advertising
or promotion, or other business participation in the event; the use or application of any funds raised; if part
of any annual tradition or series, previous events in the sequence; and the public perception of the event.
(cd) A valid approved permit shall be posted at least ten days prior to each event and at all times during the event
in a conspicuous place where any event subject to this section is being conducted.
(Ord. No. 61-09, Att. A, 7-7-2009)
5.18.070 Submission of plans for approval; approving agencies.
Whenever approval by a County government agency other than the Department of Community Development
is required, application for such approval shall be made in the same manner at the times provided when applying
for a permit for the temporary outdoor public event. When any type of physical facility is required or subject to
approval hereunder, preliminary approval may be granted based upon specific plans proposed and submitted by
the applicant. All such facilities shall be subject to inspection by the approving agencies or departments. Should
the actual facility or construction fail to meet the standards approved in the proposed plans such preliminary
approval shall be withdrawn and any and all permits granted subject to such approval shall be withdrawn.
(Ord. No. 61-09, Att. A, 7-7-2009)
5.18.080 Pre-application conference.
Every person, corporate or organization representative, landowner or lessor applying for a new or modified
Temporary Outdoor Public Event permit shall attend a Pre-Application Conference. The purpose of this conference
is to discuss the nature of the proposed Event, the application and permit requirements, fees, review process and
schedule, applicable plans, map, policies and regulations. In order to expedite review of the application, the county
shall invite all affected departments, agencies and/or special districts to the Pre-Application Conference. County
staff will give preliminary feedback to the potential applicant based on the level of information provided by the
applicant at the conference and will inform the applicant of issues or special requirements that may result from
the Application. The more information provided by the applicant for the pre-application conference, the more
effective the comments from staff will be on the components of the proposed Event.
Created: 2024-07-02 08:32:59 [EST]
(Supp. No. 67, 5-24, Update 2)
Page 4 of 7
(Ord. No. 61-09, Att. A, 7-7-2009)
5.18.0790 Conditions.
(a) Public Health Department: No permit for a temporary outdoor public event shall be granted unless the
application is accompanied by the written approval of the Mason County Health Department indicating that
the applicants for said permit have complied with the health requirements of said department If food will be
served on the premises, each vendor shall obtain the appropriate Food Establishment Permit according to
MCC 6.08.
1. Requirements for events with less than 2000 estimated maximum daily attendees:
a. Toilet Facilities: Approved means of sewage collection are toilets connected to an approved
public sewer, on-site septic system, large on-site septic system, or use of chemical toilets. Use of
pit privies and outhouses is prohibited. All Sewage generated at the event shall be disposed of in
accordance with MCC 6.76. The number of toilets shall be supplied according to the following
table:
Estimated Maximum Daily Attendees Required Number of Toilets
0-50 2
51-499 One for every 83 attendees
500-1999 Six for 500 attendees plus 2 for every additional
500 attendees
b. Potable water: Potable water, including that used for handwashing, must be sourced from an
approved public water system in compliance with WAC 246-290 and WAC 246-291 or bottled
water produced in accordance with WAC 16-165
2. Requirements for events with 2000 or more estimated maximum daily attendees shall comply with RCW
70.108 and WAC 246-374. Where WAC 246-374 conflicts with Mason County Code or other chapters of Title
246 WAC, the more stringent requirement shall apply.for like or similar facilities. Said approval shall indicate
the type and adequacy of water supply to be provided, the type and adequacy of toilet, waste collection and
washing facilities to be provided, and if there is to be food served on the premises, the type and adequacy of
food preparation and food service facilities to be provided.
(b) Public Safety Plan: This plan shall provide for an appropriate level of public safety under the authority and
approval of the Mason County Fire Marshal in consultation with additional local fire districts, Mason County
Sheriff’s Office, and Public Works. The contents of this plan shall include, but are not limited to the following
elements and details:
1. Fire Protection: No permit shall be granted hereunder unless the applicant has shown that the
Mason County Fire Marshal The applicant shall demonstrate the event has approved fire protection
devices and equipment available at, or near any building, tent, stage or enclosure wherein or
whereupon persons may be expected to congregate at any time during the course of such
temporary outdoor publicthe event for which a permit is hereunder required.
2. Traffic Control/Access: A Traffic Control/Access plan shall be submitted as part of the application
package that shows the measures intended to minimize impacts to the roads and traffic. This should
include a description of the expected traffic volumes, what measures will be used for traffic flow
Created: 2024-07-02 08:32:59 [EST]
(Supp. No. 67, 5-24, Update 2)
Page 5 of 7
control, and what signs are proposed. A Road Use Permit from the Public Works Department will be
required for road closures or event parking on County roads or in the County rights-of-way. Said
plan shall not be approved until it is demonstrated to the Mason County Sheriff's Office that
adequate traffic control and crowd protection policing have been contracted for or otherwise
provided by the applicant. Should the event location impact a state route, the appropriate state
agencies shall be involved in any traffic control and police protection plans.
3. Parking: A parking plan which includes a scale drawing shall be provided showing adequate off-
street parking facilities are available adjacent to the location for which the permit is requested.
Adequate ingress and egress shall be provided from such parking area to facilitate the movement of
any vehicle at any time to or from the parking area. If buses are to be used to transport people to
the event, it shall be shown that public parking or parking as described above is available at any site
buses depart for the event venue. Traffic resulting from any temporary activity shall not adversely
affect surrounding properties or adjoining rights of way. Any determination of adverse effects shall
be made by the Director of Public Works.
4. Crowd Managers: No fewer than two trained Crowd Managers, and not fewer than one trained
Crowd Manager for each 250 persons or portion thereof shall be provided for the event. The duties
of Crowd Managers shall include but not be limited to identifying, posting and maintaining egress
routes, mitigation of any fire hazards, verifying compliance with permit conditions, directing and
assisting with the evacuation of attendees in an emergency, assist emergency response personnel as
requested and any other duties as directed by the Fire Marshal or identified in the Public Safety
Plan. The training and qualifications of Crowd Managers shall be approved by the Fire Marshal or
his/her designee.
(c) Traffic Control - Police Protection: No permit shall be granted hereunder unless it shall be approved by the
Mason County Sheriff's Department that adequate traffic control and crowd protection policing have been
contracted for or otherwise provided by the applicant. Should the event location impact a state route, the
appropriate state agencies shall be involved in any traffic control and police protection plans.
(d) Parking: Application for a permit under this title shall be accompanied by a scale drawing showing adequate
off street parking facilities having been available adjacent to the location for which the permit is requested.
Adequate ingress and egress shall be provided from such parking area to facilitate the movement of any
vehicle at any time to or from the parking area. PROVIDED, that should buses be used to transport persons to
the entertainment, amusement or assembly, it shall be shown that public park ing or parking as described
above is available at any site from which buses are scheduled to transport persons to an event regulated by
this Chapter. Traffic resulting from any temporary activity shall not adversely affect surrounding properties
or adjoining rights of way. The Director of Public Works shall make any determination of adverse affects.
(ec) Inspection: No permit shall be granted hereunder unless tThe applicant shall in writing upon the application
for such a permit consent to allow the law enforcement and public health and fire control officers of the
county and its representatives to come upon the premises for which the permit has been granted for the
purpose of inspection and enforcement of the terms and conditions under which of the permit is granted.
(f) Location: No temporary outdoor public event shall be operated in a location that is closer than two hundred
fifty feet from any schoolhouse, church, house, residence or other human habitation. Variation from this
requirement will be at the discretion of the permitting authority and evaluated on an individual basis.
Applicants may seek written permission or waivers from property owners within 250 feet of an event to
submit when requesting a variation from this requirement.
(g) Traffic/Access Plan: A traffic control plan shall be submitted as part of the application package that shows the
measures intended to minimize impacts to the roads and traffic. This should include a description of the
expected traffic volumes, what measures will be used for traffic flow control, and what signs are proposed. A
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1, 2, 3, … + Start at: 1 + Alignment: Left + Aligned at:
0.58" + Indent at: 0.83"
Created: 2024-07-02 08:32:59 [EST]
(Supp. No. 67, 5-24, Update 2)
Page 6 of 7
Road Use Permit will be required for road closures or event parking on County roads or in the County road
rights-of-way.
(h) Public Safety Plan: A Public Safety Plan prepared and submitted in accordance with Chapter 4, Section
403.11.22 of the 202106 International Fire Code or most current edition. This plan shall provide for an
appropriate level of public safety under the authority and approval of the Mason County Fire Marshal in
consultation with additional local fire districts, as applicable. The contents of this plan shall include, but are
not limited to, provisions for emergency vehicle ingress and egress, fire protection, emergency medical
services, and the need for fire and emergency medical services personnel at the event.
(Ord. No. 61-09, Att. A, 7-7-2009)
5.18.100 Compliance with rules and regulations.
No application for a temporary outdoor public event permit shall be issued until the Department of
Community Development shall have had an investigation and report as to whether the location or place to be used
as a site for a temporary outdoor public event conforms to all rules and regulation of the Code of Mason County
and the state law, particularly in regard to land use, fire, health, building, sanitary conditions and toilet
conveniences.
(Ord. No. 61-09, Att. A, 7-7-2009)
5.18.11080 Revocation of permit; statement of right.
The temporary outdoor public event permit issued under the provisions of this Chapter shall state in
substance that such permit is issued as a public safety, sanitary and fire requisition measure, and that the right of
the Department of Community Development to revoke such permit is a consideration of issuance. If any
Temporary Outdoor Public Event in Mason County is not being operated in accordance with the rules and
regulations prescribed in this Chapter and set forth in the State law, the permittee shall be subject to revocation of
the permit, and the permittee or other individual responsible subject to such other punishment as the law and this
Chapter provide.
(Ord. No. 61-09, Att. A, 7-7-2009)
5.18.12090 Appeals.
Administrative decisions of the Community Development Director or her/his designee shall be final and
conclusive, unless a written statement of appeal is filed using the appeal procedures contained in Mason County
Development Code Chapter 15.11 Appeals. Said statement shall set forth any alleged errors and/or the basis for
appeal and shall be accompanied by a fee in an amount as set by resolution of the board.
The timely filing of an appeal shall stay the effective date of the decision until such time as the appeal is
heard and decided or is withdrawn. The burden of proof regarding modification or reversal shall rest with the
appellant.
(Ord. No. 61-09, Att. A, 7-7-2009)
Created: 2024-07-02 08:32:59 [EST]
(Supp. No. 67, 5-24, Update 2)
Page 7 of 7
5.18.130 Enforcement.
Mason County is hereby authorized and directed to see that all provisions of the state law and local rules and
regulations are enforced.
(Ord. No. 61-09, Att. A, 7-7-2009)
5.18.140 Violation; penalty.
Any person who shall violate or fail to comply with any provision of this chapter or who shall counsel, aid or
abet such a violation or failure to comply shall be deemed guilty of a gross misdemeanor and shall, upon conviction
thereof, be fined in the sum of not more than one thousand dollars or imprisoned in the County Jail for not more
than ninety days, or both. Compliance shall constitute minimum health, sanitation and safety provisions and failure
to comply with the terms and conditions shall constitute a public nuisance and shall be subject to all criminal, civil,
and equitable remedies as such.
(Ord. No. 61-09, Att. A, 7-7-2009)
5.18.1150 Severability.
If any section of this Chapter or its application to any person or circumstances is held invalid, the remainder
of this Chapter shall remain in effect.
(Ord. No. 61-09, Att. A, 7-7-2009)
Title 5 - BUSINESS LICENSES AND REGULATIONS
Chapter 5.18 TEMPORARY OUTDOOR PUBLIC EVENT*
Mason County, Washington, Code of Ordinances Created: 2024-07-02 08:32:59 [EST]
(Supp. No. 67, 5-24, Update 2)
Page 1 of 4
Chapter 5.18 TEMPORARY OUTDOOR PUBLIC EVENT*
Sections:
5.18.010 Definition.
"Temporary Outdoor Public Event" shall be any temporary activity lasting more than four contiguous hours
that is not designed or intended to be a permanent use of a structure(s) or the land it occupies and is open to the
public. Such events can include, but are not limited to, presentations of outdoor, live or recorded musical
entertainment or other event s. Events which are not advertised as open to the public or events which are
authorized by public schools or government entities held on public lands1 shall not be classified as Temporary
Outdoor Public Events and shall not be subject to the standards set forth in this code section. Events protected by
the First and Fourth amendments of the United States Constitution, such as gatherings intended primarily for the
free expression of political or religious ideas shall not be subject to the standards set forth in this code section.
(Ord. No. 61-09, Att. A, 7-7-2009)
1 Public lands as defined herein shall be those properties owned and/or operated by government agencies
including state, county, municipal, township, district, or other governmental unit.
5.18.020 Basic clause.
A valid county permit shall be obtained by any person, persons, corporation, organization, landowner, or
lessor prior to allowing, encouraging, organizing, conducting, permitting, or advertising a temporary outdoor public
event ("Event"). Each event type, as defined in Section 5.18.010, requires an individual permit. Responsibility for
compliance with this provision and securing the necessary permits rests with all persons, corporations,
organizations, landowners, or lessors associated with the event.
(Ord. No. 61-09, Att. A, 7-7-2009)
5.18.030 Event location and duration limitations.
(a) Temporary Outdoor Public Events shall be allowed, upon approved application, within all Mason County
urban growth areas and any rural residential districts outside the urban growth areas. The approval of an
event permit provides for a temporary use of that property not otherwise allowed. All other regulations,
aside from the approved event, shall remain in effect.
(b) Location: No temporary outdoor pPublic events shall be operated in a location that is closer greater than
three hundred feet from any schoolhouse, church, house, residence or other human habitation. Variation
from this requirement will be at the discretion of the permitting authority and evaluated on an individual
basis. Applicants may who seek written permission or waivers from property owners within three hundred
feet of an event to can submit when requestingdocumentation to obtain a variation variance from this
requirement. Events over 2,000 attendees must meet the proximity standards of RCW 70.108.100 .
Created: 2024-07-02 08:32:59 [EST]
(Supp. No. 67, 5-24, Update 2)
Page 2 of 4
(c) Events within these areas shall be limited to fourteen cumulative days on any individual property within a
twelve-month period. It is at the applicant's discretion as to how the days are utilized throughout the twelve -
month period.
(Ord. No. 61-09, Att. A, 7-7-2009)
5.18.040 Permit fee.
The fee for the temporary outdoor public event permit to meet the cost of administering the same shall be
three hundred fifty dollars or as indicated in the fee schedule for each reviewing department.
(Ord. No. 61-09, Att. A, 7-7-2009)
5.18.050 Age of applicant.
No permit shall be issued to any person under eighteen years of age, or twenty -one if alcohol is to be served.
(Ord. No. 61-09, Att. A, 7-7-2009)
5.18.060 Permit application; procedure.
(a) Application for a temporary outdoor public event permit shall be made to the Permit Assistance Center, 615
W. Alder Street, Shelton, WA 98584 and said application must be submitted sixty or more days prior to the
first day upon which said Event is to be or may be held.
(b) The County may require proper insurance, indemnification and hold harmless agreements, proof of
possession of any Federal, State, or locally required permits or licenses, damage deposits, deposits for
payment for cleanup, traffic control, security and oth er similar requirements which shall be identified in the
permit.
(c) A valid approved permit shall be posted at least ten days prior to each event and at all times during the event
in a conspicuous place where any event subject to this section is being conducted.
(Ord. No. 61-09, Att. A, 7-7-2009)
5.18.070 Conditions.
(a) Public Health Department: If food will be served on the premises, each vendor shall obtain the appropriate
Food Establishment Permit according to MCC 6.08.
1. Requirements for events with less than 2000 estimated maximum daily attendees:
a. Toilet Facilities: Approved means of sewage collection are toilets connected to an approved
public sewer, on-site septic system, large on-site septic system, or use of chemical toilets. Use of
pit privies and outhouses is prohibited. All Sewage generated at the event shall be disposed of in
accordance with MCC 6.76. The number of toilets shall be supplied according to the following
table:
Estimated Maximum Daily Attendees Required Number of Toilets
0-50 2
51-499 One for every 83 attendees
Created: 2024-07-02 08:32:59 [EST]
(Supp. No. 67, 5-24, Update 2)
Page 3 of 4
500-1999 Six for 500 attendees plus 2 for every additional
500 attendees
b. Potable water: Potable water, including that used for handwashing, must be sourced from an
approved public water system in compliance with WAC 246-290 and WAC 246-291 or bottled
water produced in accordance with WAC 16-165
2. Requirements for events with 2000 or more estimated maximum daily attendees shall comply with RCW
70.108 and WAC 246-374. Where WAC 246-374 conflicts with Mason County Code or other chapters of Title
246 WAC, the more stringent requirement shall apply.
(b) Public Safety Plan: This plan shall provide for an appropriate level of public safety under the authority and
approval of the Mason County Fire Marshal in consultation with additional local fire districts, Mason County
Sheriff’s Office, and Public Works. The contents of this plan shall include, but are not limited to the following
elements and details:
1. Fire Protection: The applicant shall demonstrate the event has approved fire protection devices and
equipment available at, or near any building, tent, stage or enclosure wherein or whereupon
persons may be expected to congregate at any time during the course of the event.
2. Traffic Control/Access: A Traffic Control/Access plan shall be submitted as part of the application
package that shows the measures intended to minimize impacts to the roads and traffic. This should
include a description of the expected traffic volumes, what measures will be used for traffic flow
control, and what signs are proposed. A Road Use Permit from the Public Works Department will be
required for road closures or event parking on County roads or in the County rights -of-way. Said
plan shall not be approved until it is demonstrated to the Mason County Sheriff's Office that
adequate traffic control and crowd protection policing have been contracted for or otherwise
provided by the applicant. Should the event location impact a state route, the appropriate state
agencies shall be involved in any traffic control and police protection plans.
3. Parking: A parking plan which includes a scale drawing shall be provided showing adequate off -
street parking facilities are available adjacent to the location for which the permit is requested.
Adequate ingress and egress shall be provided from such parking area to facilitate the movement of
any vehicle at any time to or from the parking area. If buses are to be used to transport people to
the event, it shall be shown that public parking or parking as described above is available at any site
buses depart for the event venue. Traffic resulting from any temporary activity shall not adversely
affect surrounding properties or adjoining rights of way. Any determination of adverse effects shall
be made by the Director of Public Works.
4. Crowd Managers: No fewer than two trained Crowd Managers, and not fewer than one trained
Crowd Manager for each 250 persons or portion thereof shall be provided for the event. The duties
of Crowd Managers shall include but not be limited to identifying, posting and maintaining egress
routes, mitigation of any fire hazards, verifying compliance with permit conditions, directing and
assisting with the evacuation of attendees in an emergency, assist emergency response personnel as
requested and any other duties as directed by the Fire Marshal or identified in the Public Safety
Plan. The training and qualifications of Crowd Managers shall be approved by the Fire Marshal or
his/her designee.
(c) Inspection: The applicant shall consent to allow the county and its representatives to come upon the
premises for purpose of inspection and enforcement of the terms and conditions of the permit.
(Ord. No. 61-09, Att. A, 7-7-2009)
Created: 2024-07-02 08:32:59 [EST]
(Supp. No. 67, 5-24, Update 2)
Page 4 of 4
5.18.080 Revocation of permit; statement of right.
The temporary outdoor public event permit issued under the provisions of this Chapter shall state in
substance that such permit is issued as a public safety, sanitary and fire requisition measure, and that the right of
the Department of Community Development to revoke such permit is a consideration of issuance. If any
Temporary Outdoor Public Event in Mason County is not being operated in accordance with the rules and
regulations prescribed in this Chapter and set forth in the State law, the permittee shall be subject to revocation of
the permit.
(Ord. No. 61-09, Att. A, 7-7-2009)
5.18.090 Appeals.
Administrative decisions of the Community Development Director or her/his designee shall be final and
conclusive, unless a written statement of appeal is filed using the appeal procedures contained in Mason County
Development Code Chapter 15.11 Appeals. Said statement shall set forth any alleged errors and/or the basis for
appeal and shall be accompanied by a fee in an amount as set by resolution of the board.
The timely filing of an appeal shall stay the effective date of the decision until such time as the appeal is
heard and decided or is withdrawn. The burden of proof regarding modification or reversal shall rest with the
appellant.
(Ord. No. 61-09, Att. A, 7-7-2009)
5.18.110 Severability.
If any section of this Chapter or its application to any person or circumstances is held invalid, the remainder
of this Chapter shall remain in effect.
(Ord. No. 61-09, Att. A, 7-7-2009)
Comparison of Mason County Code Chapter 5.18 (2009 vs 2025 Draft)
Topic 2009 Ordinance 2025 Draft Ordinance
Definition / Applicability Applied to events with
3,000–5,000+ attendees
depending on UGA status.
Now applies to any public
event lasting 4+ hours;
constitutional exemptions
included.
Permit Requirement &
Responsibility
Permit required for each
event; broad responsibility
language.
Clearer language on permit
obligation for all associated
parties.
Event Location & Proximity
Limits
250 ft setback from
sensitive uses; waiver
possible.
Increased to 300 ft with
reference to RCW
70.108.100 for 2,000+
attendees.
Duration Limitations Max 14 cumulative days per
property per 12 months.
Unchanged from 2009.
Permit Fee $250 flat fee. $350 or per department fee
schedule.
Minimum Age of Applicant 18+ or 21+ if alcohol
served.
Unchanged from 2009.
Application Procedure 60-day submittal, 45-day
approval window,
appealable denial.
Updated address; otherwise
unchanged.
Sanitation Requirements General health approval; no
numerical sanitation
standards.
Toilet count tables added;
pit privies prohibited; MCC
6.76 compliance.
Potable Water Standards Not specifically addressed. Must comply with WAC
246-290/291 or bottled
water standards per WAC
16-165.
Food Vendor Requirements General reference to health
permits.
Each vendor must obtain
Food Establishment Permit
per MCC 6.08.
Public Safety Plan
Requirements
Referencing 2006 IFC,
general fire protection
required.
More robust requirements
per 2021 IFC; safety plan
now mandatory.
Traffic & Parking Plan Required, but minimally
detailed.
Detailed plan with required
Road Use Permits and
agency coordination.
Crowd Management Not required or defined. Required: 1 per 250 people,
2 minimum, duties and
training outlined.
Inspection Consent General allowance for
inspection.
Explicit consent required in
writing for County
inspection and
enforcement.
Permit Revocation Revocation allowed if out of
compliance.
Clarified revocation as
condition of issuance.
Appeals Appeal via MCC Ch. 15.11;
standard language.
Same process, but language
clarified.
Severability Clause Standard severability
clause.
Unchanged from 2009.
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No. 8.6
From: Loretta Swanson Ext: 450
Department: Public Works Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): February 24, 2025, June 9, 2025,
June 16, 2025, June 23, 2025 & June 30, 2025 Agenda Date(s): July 8, 2025
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other
(Please ensure proper internal review channels have been followed, this is the responsibility of the
requesting Department)
Item: Letter to City of Bremerton – Mayor Wheeler
Background/Executive Summary:
Requesting board approval to sign and send a follow-up letter to Mayor Wheeler summarizing
key takeaways from the May 15 meeting regarding the City of Bremerton’s request for Belfair
sewer service. The letter outlines discussion points, areas needing further analysis, and proposes
a follow-up meeting in July.
Associated Costs/Budget Impact (amount, funding source, budget amendment, etc.):
N/A
Public Outreach:
N/A
Requested Action:
Request the Board of Commissioners sign a letter to the City of Bremerton, addressed to Mayor
Wheeler, regarding ongoing discussions about Belfair sewer service.
Attachment(s):
1.Letter
MASON COUNTY
BOARD
OF
COMMISSIONERS
1ST District
RANDY NEATHERLIN
2nd District
PAT TARZWELL
3rd District
SHARON TRASK
Mason County Building 1
411 North Fifth Street
Shelton, WA 98584-3400
(360) 427-9670 ext. 419
(360) 275-4467 ext. 419
(360) 482-5269 ext. 419
Fax (360) 427-8437
July 8, 2025
Mayor Wheeler
345 6th St.
Suite 600
Bremerton, WA 98337
Dear Mayor Wheeler,
Thank you for meeting with us on May 15 to begin a collaborative discussion regarding
the City of Bremerton’s request for Belfair sewer service. We appreciate the
opportunity to explore this topic together and believe the meeting served as a
productive starting point for continued engagement.
The purpose of this letter is to summarize key takeaways from our discussion and
propose next steps to help determine whether extending sewer service is mutually
beneficial.
Key Takeaways:
• Service Area Map: Both the County and City agreed on the need for a map defining
the proposed service area. It is generally understood that discussions pertain to the
southernmost portion of the Puget Sound Industrial Center (PSIC). The City agreed
to provide a map.
• Grant Fund management:
• Requested Capacity: The City requested 0.165 MGD of sewer capacity, with the
understanding that initial flows will be zero and will increase gradually over a 20+
year period.
• Infrastructure Dependencies: Flows may remain at zero for several years, as water
and road infrastructure are also necessary to support development.
• County Capacity & Requirements: The County confirmed that the Belfair water
reclamation facility has the capacity, but phased capital improvements and permit
revisions will be required to accommodate additional flow.
• Economic Impact Concerns: The County expressed concern that serving Bremerton
may result in harmful economic competition, as Belfair generates significant sales
tax revenue which the County seeks to preserve and grow.
• The County is interested in understanding how the City of Bremerton intends to
ensure that the extension of sewer service into its jurisdiction will not result in
adverse economic impacts to Mason County and what specific strategies does the
City propose to mitigate these risks.
• Zoning Flexibility: Although the area is zoned 'industrial,' the City confirmed that
commercial development may be permitted.
• Growth Scenarios: The County and City discussed possible growth models and
economic impacts. Sales tax revenue sharing, zoning restrictions, outside county
service area rate and connection fees were presented. Both parties agreed further
discussion is needed to explore ways to mitigate potential negative economic
impacts.
• Fair Share Contributions: The County outlined considerations regarding Bremerton’s 'fair
share' of costs. The City acknowledged its willingness to pay connection fees, monthly rates,
strength charges, and out-of-service-area fees, consistent with arrangements used with other
entities. Further discussion is needed to define 'fair share' in this context.
• Ownership & Maintenance: The City stated its intent to own, operate, and maintain
infrastructure constructed within its boundaries. Other sewer provision models were
discussed including a “merger” similar to LOTT. with extending service.
• Environmental & Liability Considerations: The County emphasized the need to identify
environmental concerns and potential liabilities associated with extending service.
• Comprehensive Plan Misalignment: There was concern that the Comprehensive Plans of
various governmental stakeholders may not align, potentially complicating long-term
planning and service coordination
• Future Independent Sewer Facility: The County noted concern with the City of Bremerton’s
stated desire to establish its own sewer facility within approximately nine years, which raises
questions about the long-term viability and investment in shared infrastructure.
• Stakeholder Engagement: The County expressed a desire to hear stakeholder perspectives.
• Grant Fund Management: As the designated Grant Recipient and Administrator, the City of
Bremerton plays a key role in ensuring that all participating entities clearly understand the
requirements associated with the grant funds. In its role as a sub-recipient, the County is
responsible for submitting reimbursement requests that reflect expenditures which are
allowable, reasonable, and consistent with an approved and mutually agreed-upon project
scope.
We propose meeting again mid-July to continue the conversation. Thank you again for your
time and commitment. We look forward to working with you and your team as we explore
this opportunity further.
Sincerely,
______________________ _______________________ _________________________
Sharon Trask, Pat Tarzwell, Randy Neatherlin,
Chair Vice Chair Commissioner
Cc:
Squaxin Island Tribe
Skokomish Tribe
Suquamish Tribe
Port of Bremerton
Port of Allyn
Kitsap County Commission
KEDA
Mason County EDC
Washington State Department of Transportation,
Olympic Region
Senator Drew MacEwen
Representative Travis Couture
Representative Dan Griffey
Belfair Water District
PUD 3