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2025/04/14 - Briefing Packet
MASON COUNTY COMMISSIONER BRIEFING INFORMATION FOR THE WEEK OF April 14, 2025 In the spirit of public information and inclusion, the attached is a draft of information for Commissioner consideration and discussion at the above briefing. This information is subject to change, additions and/or deletion, and is not all inclusive of what will be presented to the Commissioners. Please see draft briefing agenda for schedule. co 1854 4�°�� ao��rA BOARD OF MASON COUNTY COMMISSIONERS DRAFT BRIEFING MEETING AGENDA 411 North Fifth Street, Shelton WA 98584 Week of April 14, 2025 1854 Monday Noon WA State Association of Counties Zoom Meeting* Virtual Assembly *This is being noticed as a Special Commission meeting because a quorum of the Mason County Commission may attend this event and notification is provided per Mason County Code Chapter 2.88.020-Special Meetings. Monday, April 14, 2025 Zoom link available on the Mason County website Commission Chambers Times are subject to change,depending on the amount of business presented 9:00 A.M. Closed Session—RCW 42.30.140(4)Labor Discussion 10:00 A.M. Executive Session—RCW 42.30.110(1)(c)Real Estate 10:15 A.M. Economic Development Council—Kevin Shutty 10:30 A.M. Sheriff's Office—Chief Jason Dracobly 10:35 A.M. Public Health—David Windom 10:45 A.M. Central Services—Mark Neary 11:00 A.M. Public Works—Loretta Swanson Utilities&Waste Management Commissioner Discussion—as needed Tuesday,April 15, 2025 Zoom link available on the Mason County website Commission Chambers Times are subject to change,depending on the amount of business presented 9:30 A.M. Finance Committee Meeting Commission meetings are live streamed at http://www.masonwebtv.com/and public comment is accepted via email msmithkmasoncountywa.gov;mail to Commissioners Office,411 N 5'Street,Shelton,WA 98584;or phone at(360)427-9670 ext.419. If you need to listen to the Commission meeting via telephone,please provide your telephone number to the Commissioners' office no later than 4:00 p.m.the Friday before the meeting. If special accommodations are needed,contact the Commissioners'office at Shelton(360)427-9670 ext.419 Briefing Agendas are subject to change,please contact the Commissioners' office for the most recent version. Last printed 04/09/25 at 2:05 PM SON Cov�;�� Mason County Agenda Request Form 1854 To: Board of Mason County Commissioners Item No. From: Chief Jason Dracobly Ext: 313 Department: Choose an item. Briefing: Action Agenda: Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): April 15,2025 Agenda Date(s): April 29,2025 Internal Review: ❑ Finance ❑ Human Resources ❑ Legal © IT ❑ Risk ❑ Other (This is the responsibility of the requesting Department) Item• Proposal for Subscription-Based Redaction Software Background/Executive Summary: Since 2020,the Mason County Sheriff's Office has equipped its Deputies with Body Worn Cameras (BWCs)and in-car video systems. These technologies were implemented to increase transparency, produce stronger criminal cases,and provide protection for Deputies against misinformation or misinterpretation of their actions. As anticipated,the use of video technology has resulted in a significant increase in Public Disclosure Requests(PDRs)for video and audio content,requiring efficient and secure redaction of sensitive information. See attached proposal for more details. Budget Impact(amount,funding source,budget amendment, etc.): 2025 absorbed into the Sheriff's current authorized budget,but there will be continuing maintenance costs in the future. Public Outreach: N/A Requested Action: Approval for the Sheriff's Office to purchase a subscription through Brite for Veritone Redaction software. Attachment(s)• Proposal urr �l"�i g116 Fp Sheriff Ryan Spurling q WA 322 N 3rd St Shelton,WA 98584 (t,) 360.427.9670 x313 Sher,fgt lasonCourryVia_gov P9pCC' � Yg64 To: Sheriff Ryan Spurling and Undersheriff Travis Adams From: Chief Criminal Deputy Jason Dracobly Date: April 3, 2025 Subject: Proposal for Subscription-Based Redaction Software—Veritone Redact Background: Since 2020,the Mason County Sheriff's Office has equipped its deputies with Body Worn Cameras (BWCs)and in-car video systems.These technologies were implemented to increase transparency, produce stronger criminal cases,and provide protection for deputies against misinformation or misinterpretation of their actions.As anticipated,the use of video technology has resulted in a significant increase in Public Disclosure Requests(PDRs)for video and audio content, requiring efficient and secure redaction of sensitive information. The Challenge: Our current redaction tool,which is built into the GETAC platform, presents several workflow and performance limitations: • Single-tasking restriction:Only one redaction project can be worked on at a time. • No auto-save:Any interruption or system failure can result in the loss of significant work. • Limited audio transcription: GETAC's native transcription and audio redaction capabilities are time-consuming and often require manual correction. These limitations result in delayed responses to public records requests, increased staff workload, and heightened risk of error or omission. The Legal Risk: Public Disclosure Requests are among the most litigious areas of local government operations. Improper or delayed redactions can lead to lawsuits,financial penalties,and damage to public trust. With the volume and complexity of video-based records continuing to grow, having a reliable and advanced redaction solution is no longer optional—it is a risk mitigation necessity. By adopting the most capable and accurate product available,the Sheriff's Office will significantly limit its exposure to potential legal liability.Veritone's automation,audit trails,and transcription accuracy help ensure we remain compliant with RCW 42.56(Public Records Act) and other relevant laws— reducing the likelihood of negative legal findings or claims of mishandled redactions. Proposed Solution:Veritone Redact(Integrated with GETAC) Veritone is a cloud-based,subscription redaction software that now integrates directly with GETAC's video solutions.This partnership combines the rugged,field-ready hardware of GETAC with the advanced,AI-powered software of Veritone to deliver a complete and efficient evidence management solution. �p\SY ■3� Sheriff Ryan Spurilling O,v cooNT\ dry' yf I\\.,\ i O 322 N 3rd St Shelton,WA 98584 360.427.9670 x313 Sheriff@MasonCounry`v^Ja.gov l Importantly,GETAC itself recognized that its built-in redaction software was not meeting the increasing demands of law enforcement. Rather than attempting to continue with a substandard in-house solution, GETAC evaluated the industry and sought out a partnership with the leading video redaction provider. As a result, they developed a direct integration with Veritone Redact,giving agencies like ours access to a premier, purpose-built redaction platform that maximizes both performance and reliability. Key Benefits of Veritone Redact with GETAC Integration: • AI-Powered Automation:Automatically detects and redacts faces, license plates, MDT screens, and other sensitive content across large volumes of video. • Multitasking Capabilities:Allows multiple redaction projects to be worked on simultaneously, drastically improving throughput. • Auto-Save Functionality: Prevents loss of work due to crashes or unexpected shutdowns, ensuring project stability and continuity. • Superior Audio Transcription: High-accuracy transcription tools reduce the need for manual corrections, especially useful for lengthy interviews or body cam audio. • Seamless GETAC Integration: Enables secure,centralized access to video files and supports faster, more secure case processing. • Legal and Compliance Safeguards: Provides better documentation and audit trails to protect against claims of delayed or improper redaction,ensuring we meet the legal obligations of PDRs. Estimated Time Savings: Veritone has demonstrated significant real-world time savings when compared to legacy systems. For example, a two-hour video that would previously require nearly two hours to manually review and redact was processed and redacted in just 20 minutes using Veritone's AI-powered automation. Overall estimated reductions in staff time include: • Video redaction tasks: 15-20%time savings on average,with the potential for much greater reductions on longer files. • Audio redaction tasks: 50-60%time savings due to improved transcription accuracy and automation. These time savings can free up staff for more critical duties, reduce response times for public disclosure, and reduce stress and workload on current personnel. Cost: Veritone has provided an annual subscription quote of$15,000 per year. Recommendation: We recommend approval of this subscription to Veritone Redact.The improved efficiency,superior functionality,seamless integration with our existing GETAC system, and strong legal safeguards make it a vital tool for the Sheriff's Office.This investment supports transparency, risk management, legal compliance,and operational effectiveness—ensuring we can meet public expectations and statutory requirements without overburdening our team. 7 Brl: fe I We have prepared a quote for you Mason County Sheriff's Office- WA- Getac Veritone Advanced Redaction Quote#LODR378 Version 1 Prepared for: Mason County Sheriff's Office- WA Nathan Birklid NBIRKUD@masoncountykva.gov t B- -rife - Tuesday,April 01,2025 Mason County Sheriff's office-aVA Nathan sirklid 322 N 3rd 5t Shelton,WA 98584 NBIRKLID@masoncounty,wa.gov Dear Nathan, Thank you for the opportunity to introduce you to Veritone,an Audio, Video and Image-Based Evidence Redaction Software that can integrate with your Getac Video Solution. The high cost and resource convnitment of redacting sensitive information from media evidence is taking its toll on public safety agencies. Yetdoing so is required to keep witnesses safe, comply with freedom of information laws, and other public records requests. Veritone Redact systematically detects human heads, license plates, officer notepads, laptops (MDTs)as well as enables users to manually define other sensitive imagery and objects within a scene, then automatically redacts this information from audio, video and image-based evidence. From there,the redacted evidence can quickly be downloaded with logs to support chain of custody requirements and share it with colleagues, public defenders or other key stakeholders. Accelerate Evidence Redaction Workflows Developed for public safety and justice agencies, cloud-based Veritone Redact automates the process of obscuring sensitive imagery or audio in media evidence, significantly improving manual and time-intensive, frame-by-frame and word-by-word evidence redaction workflows. With automatic tracking of sensitive imagery,you can use Veritone Redact to quickly tackle massive volumes of video content at incredible speed and efficiency.Additionally,you can also search for keywords and phrases captured within the recorded audio and quickly redact those items too. Built on the Proven Enterprise At platform, aiWARE Veri'tone's proven Al platform, a'WARE, is the foundation that pourers purpose build applications for public safely professionals. Each day,thousands of law enforcement personnel rely upon the enterprise-scale Al capabilities of aWARE-based applications to accelerate investigations, protect personally identifiable information, and keep our communities safe. Lindsey cooksey Director Public Safety Sales Brite Quote;LCD11378 vi BOD Br i V f -- k. About Veritone Capabilities Detect fi Define & Live Track NNvlradcalydetal Msh,114mic;t0 ,,rottpW lsjllq*all mk4k)dlU �_ rfhelwa Mfl'o7alta.UathAto ca+cb;.dr�wllwMEa4aa.yKtws•7 td lla.(N6T0>,ttNnlalr NOw"inoWbawToMm[q*Mawlat Mtl l l ycui Nd000lldomo.tlwn c indlOy Uwk tWIAml!"Wd In 11*0140 atrla/ad<itK.Tdeo.�ft In a dlWfMya>'lpft w 1a r ill Ttowdtn fldyil WaTfimewt.hh ltn trwohp 40m,a rmo dxA mtrd.*tdlrw!tat win txtl. �1J"I wml duhk Nd xp4rla,h rd Inmdlat. Is no' Redact M Track LE J haWcl�Yalwlw lmd}wo-dcinM rryw:noldannrylNww rxtds tni ULJ CiMJMCmitNI9I61W Ii/anhh]nt01 Wr"11611 WMt MJWlAd Nd1nd rlpa[ay tddlltvdld Ca111115".9141N1107VMYlI wal.aNtw aa�sAq.Mptthwmld Np Mdh,d rap+•W>dnitillah mryivm ti. r1lT+mk�wp4mirwed Download tt'� Collaborate I �_1 atwfoWsWut1od%Wd udeau tuMitw ard,N actala Ufal atwdll bga 8 k[lolyl tcunt/1a1naY1\ta rodYtCal Ou"i bt ugllryalUUaNdfo wish park'!.hum"p.yarlaul5mllwnt', w�nwith itisl:rhw laths Wf wldwatf-hrptayrmoo I,-Wrq acltnprtril watt fl Search Audio J� Qti'{ryf waist rhtwinl man b�Myifadah aslondleKw,aadl aslydatrsew lam Ixadnit.ell wand wdolmnboyeam al Inca' Aku vryentnw Nq i1du t4.gl wdo WwIl nh rrrwalpl hamd l+a.Wha omn�wuwtl ttypllt w ata.Yra nx tytwaT wavtry. Veritone Redaction f.102)Gerlcea x f 121 months-{122:)qua OUARJ.M Udilrted Advanced Redaction(Veritone)Per Device per Month $11.25 1224 $13,770.00 Subtotal: $13,770.00 QuotePtl0011376 Vl •• t ' Page:3 of 5 - Brifee Mason County Sheriff's Office - WA - Getac Veritone Advanced Redaction Prepared by: Prepared for Quote Information: Brite Mason County sheriffs Office-WA Quote 11:LCO11378 Lindsey Cooksey 322 N 3rd st Version:1 585-869-6037 Shelton,WA 99564 Delivery Date:04/01/2025 fax 585-758-0222 Nathan Birklid Expiration Date:O5131/2025 Icooksey@brite.com t360)427-9670 N BI RKUD@masoncountyawa.gov Quote Surnmary Description Amount Veritone Redaction $13,770.00 Subtotal: $13,770.00 Estimated Tax: $1,225.53 Total: $1.4,995.53 • Agreed upon payment terns: NET 30 • Any changes to the orders after aoceptance may result in additional fees. • Any returns must be accompanied by a return authorization and will be subject to restocking fees. • Any returns must be approved with 30 days of shipping dates • All services will be invoiced upfront and efforts debited against the units described above. • All Professional Services credits are valid for a period of 1 year from time of purchase and shall be planned in advance with a minimum of four(4)week notice period • All hardware and accessories will be invoiced when shipped. • All software will be invoiced upon delivery of license. • All subscriptions will be invoiced when activated. • Terms and conditions listed within a Master Services Agreement or Statement of Work supersede any listed here. • Travel costs will be billed separately unless otherwise stated. • All support is considered manufacturers depot warranty support unless otherwise stated. • All taxes on this quote are estimated.Appropriate taxes will be calculated and included at the time of Invoice. Taxes,shipping, handling and other fees may apply. we reserve the right to cancel orders arising from pricing or other errors. QUOtepLOD11376 wi r Brifee Mason County Sheriff's Office - WA signature: Name: Nathan Birklid Date: QuotegLOD11378 v1 MASON COUNTY f T} Public Health & Human Services Briefing April 14, 2025 Briefing Items Community Lifeline appeal re: funding—David Windom On-Site Sewage Advisory Committee application—Ian Tracy e��oN Cov�;�� Mason County Agenda Request Form 1854 To: Board of Mason County Commissioners Item No. From: David Windom Ext:260 Department: Public Health Briefing: Action Agenda: Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): 14 April 2025 Agenda Date(s): 15 April 2025 Internal Review: ❑ Finance ❑ Human Resources ❑X Legal ❑ IT ❑X Risk ❑ Other (This is the responsibility of the requesting Department) Item• Appeal from Community Lifeline of"not to fund decision"of public health Background/Executive Summary: Community Lifeline is the only emergency housing shelter in Mason County. CLL contract attached. Below is a summary/rationale re: denial of the NOFO proposal: • Eligibility o The status of the contractor's 5016 is unclear.According to the contractor and Secretary of State's Office,it was suspended at the time the NOFO proposal was submitted.Agency must be an IRS designated non-profit or neighborhood-based organization,local government, Council of Governments,Housing Authority, Community Action Agency, or federally recognized tribe to be eligible to receive these funds. o Use of CHG funds would also require the approval of Commerce. • Suspension&Debarment o Other state agencies(Health Care Authority)have rescinded funding to the contractor and the contractor is in debt for the repayment of misuse of funds.At the time the NOFO proposal was submitted, contractor's Housing&Urban Development(HUD, a federal agency)funding was"paused,"and they were unable to draw down funds from that source. It is a potential liability to award additional funds to an agency that has been suspended or debarred from receiving funds. • Reduced Funding Status o Contractor is in Reduced Funding Status,which follows the Compliance, Corrections, and Performance Improvement section of the BoCC-approved Written Standards.The standards state that while in Reduced Funding Status, future funding will be impacted. It would not align with our internal policies and procedures to award additional funding to an agency that is in reduced funding status for fiscal challenges. Budget Impact(amount, funding source,budget amendment, etc.): $25,000 for three months to July ISt,totaling$75,000 Public Outreach: Briefing Requested Action: Commission decides the appeal Attachment(s)• Letter of Appeal Expense Report Contract Community Lifeline of Mason County Working to end homelessness with empathy, compassion,8,permanent housing solutions March 28, 2025 Due to the actions of past decision-makers of Community Lifeline, Employee taxes were not paid at the Federal and State level from 2022 until it was discovered by the current Board in 2024. Also, Grants and accounts for the Recovery Cafe were not separated from the accounts of Community Lifeline. We are currently being audited by the Health Care Authority re: miss-use of funds. At this time, none of the persons who were involved in those decisions are working with Community Lifeline, but the damage is done. It took time to find a great bookkeeper who would take on the challenges we face,for the money we could pay, but since January of 2025 we have been,with her help, untangling the finances of Community Lifeline. As you can imagine; it is not pretty. Our mission is to provide shelter to the unhoused, and also to provide hot daily hot meals, as well as Case Management to help willing persons change their circumstances. We believe in our mission. In recent weeks,with the increased awareness of our financial situation,we have decreased our capacity, so that we can more closely match our costs to our grants received. Our monthly costs are about$40,000. Our grants combine to equal around $15,000 per month; our donations and charitable gifts average$5,000. We need help to meet the costs that are not covered by our grants; such as power, water and sewer, garbage, phones, pest control, security,towels, accounting software and personnel etc. We have made changes and decisions that make our practices transparent. This letter is to request emergency funding for Community Lifeline of Mason County to allow this organization to remain open. Our board has decided that without a commitment of$25,000 per month for the next three months,the shelter will close on April 15, 2025. As you know, Community Lifeline of Mason County(CL) is the only Low Barrier Shelter in Mason County, Washington serving 300-400 residents each year. Community Lifeline was recently denied help from the County's NOFO because of"Reduced Funding Status" due to actions of past decision-makers. We were hoping and counting on funds from that grant, as we did not want to have to come to you in this way to beg for Emergency Funds to help us continue to navigate through the mess that has been created for us and which is in danger of further impacting the unhoused and vulnerable persons of Mason County. Respectfully, Community Lifeline Board of Directors me ConwacA AA 23 -040 MASON COUNTY PROFESSIONAL SERVICES CONTRACT CONTRACT#CL FY24-25.2163 This CONTRACT is made and entered into by and between Mason County, hereinafter referred to as"COUNTY" and Community Lifeline hereinafter referred to as "CONTRACTOR." Contracted Entity Community Lifeline Address PO Box 698/ 218 N. 31d St. City, State, Zip Code Shelton, WA 98584 Phone 360-490-3430 Primary Contact: Name, Title Chriss Brickert, Chair Primary Contact: E-mail bcbrickert@comcast.net Washington State UBI# 603-364-370 Federal EIN 46-4731341 Total Award/Contract Value $250,000 Contract Term July 1, 2023- June 30, 2025 COUNTY and CONTRACTOR, as defined above, acknowledge, and accept the terms of this contract and EXHIBITS and have executed this contract on the date below to start as of the date and year referenced above. The rights and obligations of both parties to this contract are governed by this contract including any [Special Conditions, General Terms and Conditions, Exhibits, etc.]. CONTRACTOR NAME BOARD OF COUNTY COMMISSIONERS MASON COUNTY, WASHINGTON Community Lifeline of Mason County l Agency Name n Sharon Trask, Chair QM �� �0� )NJ w M 10 3 Authorized Signature Dates Christeen Brickert, President APPROVED AS TO FORM: Print Name &Title July 11, 2023 AJ4 Date Micha ecuting Attorney Professional Services Contract (rev 06/2023) Page 1 Special Conditions CONTRACTOR agrees to the following: The award of funds does not guarantee that the CONTRACTOR will receive funding if special conditions are not met. The following documents are requirements and must be received within 30 days of the contract award start date for the CONTRACTOR to submit an invoice and receive funding. If the agency has provided these documents under a previous contract, only updated documents need to be provided. For tracking purposes, please notify COUNTY on each item stating "no updates" if this is the case. 1. CONTRACT REQUIREMENTS to receive funding: a. Vendor Payment Form, if new to contracting with Mason County b. Certificate of Insurance (see requirements Exhibit B) c. Contract Orientation: Attendance at orientation is mandatory. Prior approval and make-up arrangement are necessary if unable to attend an orientation meeting. 2. Deliverables from previous contracts (#20-054, #20-094, and #21-057) are carried into this contract for Community Lifeline to successfully submit a conditional use permit with the City of Shelton to increase shelter bed capacity beyond 35 and up to the capacity allowable under the permit. 3. Probation Status a. CONTRACTOR will start contract term in Probation Status for failure to effectively implement the actions outlined in the Corrective Action Plan and make satisfactory improvement within the timeline outlined in the Quality Improvement Plan during the previous contract term. b. Technical assistance will continue to be provided by the COUNTY. c. The COUNTY will provide the CONTRACTOR with written notice once it has determined satisfactory improvement has been met. Funding Source: Local Document Recording Fees (2163) General Terms and Conditions Scope of Services: CONTRACTOR agrees to provide COUNTY the services and any materials as set forth as identified in "Exhibit A Scope of Services," during the CONTRACT period. In the event that CONTRACTOR expends the total award specified in "Exhibit C Budget" before the end of the CONTRACT duration, CONTRACTOR remains liable to provide COUNTY the services as identified in "Exhibit A Scope of Services." No material, labor or facilities will be furnished by COUNTY unless otherwise provided for in the CONTRACT. CONTRACTOR may submit a written proposal with an estimated cost for other expenses allowable under the Department of Commerce Grant Guidelines that may not be specified in "Exhibit A Scope of Services." The COUNTY must give written approval Professional Services Contract (rev 06/2023) Page 2 before any expenses are incurred and considered allowable costs for reimbursement to � this CONTRACT. Term: Services provided by CONTRACTOR prior to or after the term of this CONTRACT shall be performed at the expense of CONTRACTOR and are not compensable under this CONTRACT unless both parties hereto agree to such provision in writing. The term of this CONTRACT may be extended by mutual consent of the parties; provided, however, that the CONTRACT is in writing and signed by both parties. Amendments and Extension: This CONTRACT may be amended by mutual agreement of the parties. Such amendment shall not be binding unless they are in writing and signed by personnel authorized to bind each of the parties. The duration of this CONTRACT may be extended by mutual written consent of the parties, for a period of up to one year, and for a total of no longer than three years. Independent Contractor: CONTRACTOR's services shall be furnished by the CONTRACTOR as an independent contractor, and nothing herein contained shall be construed to create a relationship of employer-employee. All payments made hereunder and all services performed shall be made and performed pursuant to this CONTRACT by the CONTRACTOR as an independent contractor. CONTRACTOR acknowledges that the entire compensation for this CONTRACT is specified in Exhibit C Budget and the CONTRACTOR is not entitled to any benefits including, but not limited to: vacation pay, holiday pay, sick leave pay, medical, dental, or other insurance benefits, or any other rights or privileges afforded to employees of COUNTY. The CONTRACTOR represents that he/she/it maintains a separate place of business, serves clients other than COUNTY, will report all income and expense accrued under this CONTRACT to the Internal Revenue Service, and has a tax account with the State of Washington Department of Revenue for payment of all sales and use and Business and Occupation taxes collected by the State of Washington. CONTRACTOR will defend, indemnify and hold harmless COUNTY, its officers, agents or employees from any loss or expense, including, but not limited to, settlements, judgments, setoffs, attorneys' fees or costs incurred by reason of claims or demands because of breach of the provisions of this paragraph. Taxes: CONTRACTOR understands and acknowledges that COUNTY will not withhold Federal or State income taxes. Where required by State or Federal law, the CONTRACTOR authorizes COUNTY to withhold for any taxes other than income taxes (i.e., Medicare). All compensation received by the CONTRACTOR will be reported to the Internal Revenue Service at the end of the calendar year in accordance with the applicable IRS Professional Services Contract (rev 06/2023) Page 3 regulations. It is the responsibility of the CONTRACTOR to make the necessary estimated tax payments throughout the year, if any, and the CONTRACTOR is solely liable for any tax obligation arising from the CONTRACTOR's performance of this CONTRACT. The CONTRACTOR hereby agrees to indemnify COUNTY against any demand to pay taxes arising from the CONTRACTOR's failure to pay taxes on compensation earned pursuant to this CONTRACT. COUNTY will pay sales and use taxes imposed on goods or services acquired hereunder as required by law. The CONTRACTOR must pay all other taxes, including, but not limited to, Business and Occupation Tax, taxes based on the CONTRACTOR's gross or net income, or personal property to which COUNTY does not hold title. COUNTY is exempt from Federal Excise Tax. No Guarantee of Employment: The performance of all or part of this CONTRACT by the CONTRACTOR shall not operate to vest any employment rights whatsoever and shall not be deemed to guarantee any employment of CONTRACTOR or any employee of CONTRACTOR or any sub-contractor or any employee of any sub-contractor by COUNTY at the present time or in the future. Accounting and Payment for CONTRACTOR Services: Reimbursement of allowable costs to the CONTRACTOR for services rendered under this CONTRACT shall be as set forth in Exhibit C Budget. Where Exhibit C requires payments by the COUNTY, payment shall be based upon written claims supported, unless otherwise provided in Exhibit C, by documentation of units of work actually performed and amounts earned, including, where appropriate, the actual number of days worked each month, total number of hours for the month, and the total dollar payment requested, so as to comply with municipal auditing requirements. Acceptable invoices will be processed within 30 days of receipt. Unless specifically stated in Exhibit C or approved in writing in advance by the official executing this CONTRACT for COUNTY or his or her designee (hereinafter referred to as the "Administrative Officer"). COUNTY will not reimburse the CONTRACTOR for any costs or expenses incurred by the CONTRACTOR in the performance of this CONTRACT. Where required, COUNTY shall, upon receipt of appropriate documentation, compensate the CONTRACTOR, no more often than monthly, in accordance with COUNTY's customary procedures, pursuant to the fee schedule set forth in Exhibit C. Fraud and Other Loss Reporting: Contractor/Grantee shall report in writing all known or suspected fraud or other loss of any funds or other property furnished under this Contract immediately or as soon as practicable. CONTRACTOR shall follow all reporting requirements related to the fraudulent event. Professional Services Contract (rev 0612023) Page 4 Billing Procedures and Payment: The funding awarded may only be used for eligible activities and expenses. COUNTY will pay CONTRACTOR upon acceptance of services provided and receipt of properly completed invoices, which shall be submitted to the COUNTY representative not more often than monthly. Exceptions to the single billing per month (or quarterly) can be made by the COUNTY on a case-by-case basis. The CONTRACTOR shall only be paid as a reimbursement of allowable costs incurred during each invoice period, according to the terms provided in EXHIBIT A, if CONTRACTOR performs the services and submits all reporting to a satisfactory level. Administration reimbursement requests cannot exceed the 1/12 monthly allotment. For example, if the Administration allocation is 10%, administration costs may not exceed 10% of the reimbursement requests that month. CONTRACTOR must submit invoices in accordance with the 'Invoicing and Reporting Requirements" as outlined in the Mason County Housing Crisis Response Written Standards" and Exhibit C of this contract. The COUNTY may, in its sole discretion withhold payments by the Grantee for services rendered if the CONTRACTOR fails to satisfactorily comply with any term or condition of this Grant. No payments in advance or in anticipation of services or supplies to be provided under this Grant shall be made by the COUNTY. Withholding Payment: In the event the CONTRACTOR has failed to perform any obligation under this CONTRACT within the times set forth in this CONTRACT, then COUNTY may, upon written notice, withhold from amounts otherwise due and payable to CONTRACTOR, without penalty, until such failure to perform is cured or otherwise adjudicated. Withholding under this clause shall not be deemed a breach entitling CONTRACTOR to termination or damages, provided that COUNTY promptly gives notice in writing to the CONTRACTOR of the nature of the default or failure to perform, and in no case more than ten (10) days after it determines to withhold amounts otherwise due. A determination of the Administrative Officer set forth in a notice to the CONTRACTOR of the action required and/or the amount required to cure any alleged failure to perform shall be deemed conclusive, except to the extent that the CONTRACTOR acts within the times and in strict accord with the provisions of the Disputes clause of this CONTRACT. COUNTY may act in accordance with any determination of the Administrative Officer which has become conclusive under this clause, without prejudice to any other remedy under the CONTRACT, to take all or any of the following actions: (1) cure any failure or default, (2) to pay any amount so required to be paid and to charge the same to the account of the CONTRACTOR, (3) to set off any amount so paid or incurred from amounts due or to become due the CONTRACTOR. In the event the CONTRACTOR obtains relief upon a claim under the Disputes clause, no penalty or damages shall accrue to CONTRACTOR by reason of good faith withholding by COUNTY under this clause. Professional Services Contract (rev 06/2023) Page 5 Labor Standards: CONTRACTOR agrees to comply with all applicable state and federal requirements, including but not limited to those pertaining to payment of wages and working conditions, in accordance with RCW 39.12.040, the Prevailing Wage Act; the Americans with Disabilities Act of 1990; the Davis-Bacon Act; and the Contract Work Hours and Safety Standards Act providing for weekly payment of prevailing wages, minimum overtime pay, and providing that no laborer or mechanic shall be required to work in surroundings or under conditions which are unsanitary, hazardous, or dangerous to health and safety as determined by regulations promulgated by the Federal Secretary of Labor and/or the State of Washington. Assignment and Subcontracting: The performance of all activities contemplated by this CONTRACT shall be accomplished by CONTRACTOR. No portion of this CONTRACT may be assigned or subcontracted to any other individual, firm, or entity without the express and prior written approval of COUNTY. All SUBCONTRACTORS, including By and For Organizations, are bound to all contracts between COMMERCE and the COUNTY and must show that the Commerce contract has been passed down. Conflict of Interest: If at any time prior to commencement of, or during the term of this CONTRACT, CONTRACTOR or any of its employees involved in the performance of this CONTRACT shall have or develop an interest in the subject matter of this CONTRACT that is potentially in conflict with the COUNTY's interest, then CONTRACTOR shall immediately notify COUNTY of the same. The notification of the COUNTY shall be made with sufficient specificity to enable the COUNTY to make an informed judgment as to whether or not COUNTY's interest may be compromised in any manner by the existence of the conflict, actual or potential. Thereafter, COUNTY may require CONTRACTOR to take reasonable steps to remove the conflict of interest. COUNTY may also terminate this CONTRACT according to the provisions herein for termination. Non-Discrimination in Employment: COUNTY's policy is to provide equal opportunity in all terms, conditions, and privileges of employment for all qualified applicants and employees without regard to race, color, creed, religion, national origin, sex, sexual orientation, age, marital status, disability, or veteran status. CONTRACTOR shall comply with all laws prohibiting discrimination against any employee or applicant for employment on the grounds of race, color, creed, religion, national origin, sex, sexual orientation, age, marital status, disability, or veteran status, except where such constitutes a bona fide occupational qualification. Furthermore, in those cases in which CONTRACTOR is governed by such laws, CONTRACTOR shall take affirmative action to ensure that applicants are employed, and treated during employment, without regard to their race, color, creed, religion, national origin, sex, age, marital status, sexual orientation, disability, or veteran status, except where such constitutes a bona fide occupational qualification. Such action shall include, but not be limited to advertising, hiring, promotions, layoffs or terminations, rate Professional Services Contract (rev 06/2023) Page 6 selection for training including of pay or other forms of compensation benefits, g g apprenticeship, and participation in recreational and educational activities. In all solicitations or advertisements for employees placed by them or on their behalf, CONTRACTOR shall state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex or national origin. The foregoing provisions shall also be binding upon any sub-contractor, provided that the foregoing provision shall not apply to contracts or sub-contractors for standard commercial supplies or raw materials, or to sole proprietorships with no employees. Non-Discrimination in Client Services: CONTRACTOR shall not discriminate on the grounds of race, color, creed, religion, national origin, sex, age, marital status, sexual orientation, disability, or veteran status; or deny an individual or business any service or benefits under this CONTRACT; or subject an individual or business to segregation or separate treatment in any manner related to his/her/its receipt any service or services or other benefits provided under this CONTRACT; or deny an individual or business an opportunity to participate in any program provided by this CONTRACT. Waiver of Noncompetition: CONTRACTOR irrevocably waives any existing rights which it may have, by contract or otherwise, to require another person or corporation to refrain from submitting a proposal to or performing work or providing supplies to COUNTY, and CONTRACTOR further promises that it will not in the future, directly or indirectly, induce or solicit any person or corporation to refrain from submitting a bid or proposal to or from performing work or providing supplies to COUNTY. Work Product: CONTRACTOR will provide COUNTY with all work products including plans, and data reports, prior to the release of the final payment for services. Patent/Copyright Infringement: CONTRACTOR will defend and indemnify COUNTY from any claimed action, cause or demand brought against COUNTY, to the extent such action is based on the claim that information supplied by the CONTRACTOR infringes any patent or copyright. CONTRACTOR will pay those costs and damages attributable to any such claims that are finally awarded against COUNTY in any action. Such defense and payments are conditioned upon the following: A. CONTRACTOR shall be notified promptly in writing by COUNTY of any notice of such claim. B. CONTRACTOR shall have the right, hereunder, at its option and expense, to obtain for COUNTY the right to continue using the information, in the event such claim of infringement, is made, provided no reduction in performance or loss results to COUNTY. Professional Services Contract (rev 06/2023) Page 7 Confidentiality: CONTRACTOR, its employees, sub-contractors, and their employees shall maintain the confidentiality of all information provided by COUNTY or acquired by CONTRACTOR in performance of this CONTRACT, except upon the prior written consent of COUNTY or an order entered by a court after having acquired jurisdiction over COUNTY. CONTRACTOR shall immediately give to COUNTY notice of any judicial proceeding seeking disclosure of such information. CONTRACTOR shall indemnify and hold harmless COUNTY, its officials, agents or employees from all loss or expense, including, but not limited to, settlements, judgments, setoffs, attorneys' fees, and costs resulting from CONTRACTOR's breach of this provision. Right to Review: This CONTRACT is subject to review by any Federal, State or COUNTY auditor. COUNTY or its designee shall have the right to review and monitor the financial and service components of this program by whatever means are deemed expedient by the Administrative Officer or by COUNTY's Auditor's Office. Such review may occur with or without notice and may include, but is not limited to, on-site inspection by COUNTY agents or employees, inspection of all records or other materials which COUNTY deems pertinent to the CONTRACT and its performance, and any and all communications with or evaluations by service recipients under this CONTRACT. CONTRACTOR shall preserve and maintain all financial records and records relating to the performance of work under this CONTRACT for six (6) years after CONTRACT termination, and shall make them available for such review, within Mason County, State of Washington, upon request. CONTRACTOR also agrees to notify the Administrative Officer in advance of any inspections, audits, or program review by any individual, agency, or governmental unit whose purpose is to review the services provided within the terms of this CONTRACT. If no advance notice is given to CONTRACTOR, then CONTRACTOR agrees to notify the Administrative Officer as soon as it is practical. Insurance Requirements: At a minimum, CONTRACTOR shall provide insurance that meets or exceeds the requirements detailed in "Exhibit B Insurance Requirements." Insurance as a Condition of Payment: Payments due to CONTRACTOR under this CONTRACT are expressly conditioned upon the CONTRACTOR's strict compliance with all insurance requirements under this CONTRACT. Payment to CONTRACTOR shall be suspended in the event of non- compliance. Upon receipt of evidence of full compliance, payments not otherwise subject to withholding or set-off will be released to CONTRACTOR. Industrial Insurance Waiver: With respect to the performance of this CONTRACT and as to claims against COUNTY, its officers, agents and employees, CONTRACTOR expressly waives its immunity under Title 51 of the Revised Code of Washington, the Industrial Insurance Act, for injuries to its employees and agrees that the obligations to indemnify, defend and hold harmless provided in this CONTRACT extend to any claim brought by or on behalf of any Professional Services Contract (rev 06/2023) Page 8 employee of CONTRACTOR. This waiver is mutually negotiated by the parties to this CONTRACT. CONTRACTOR Commitments, Warranties and Representations: Any written commitment received from CONTRACTOR concerning this CONTRACT shall be binding upon CONTRACTOR, unless otherwise specifically provided herein with reference to this paragraph. Failure of CONTRACTOR to fulfill such a commitment shall render CONTRACTOR liable for damages to COUNTY. A commitment includes, but is not limited to, any representation made prior to execution of this CONTRACT, whether or not incorporated elsewhere herein by reference, as to performance of services or equipment, prices or options for future acquisition to remain in effect for a fixed period, or warranties. Defense and Indemnity Contract: Indemnification by CONTRACTOR. To the fullest extent permitted by law, CONTRACTOR agrees to indemnify, defend and hold COUNTY and its departments, elected and appointed officials, employees, agents and volunteers, harmless from and against any and all claims, damages, losses and expenses, including but not limited to court costs, attorney's fees and alternative dispute resolution costs, for any personal injury, for any bodily injury, sickness, disease or death and for any damage to or destruction of any property (including the loss of use resulting there from) which 1) are caused in whole or in part by any act or omission, negligent or otherwise, of the CONTRACTOR, its employees, agents or volunteers or CONTRACTOR's subcontractors and their employees, agents or volunteers; or 2) are directly or indirectly arising out of, resulting from, or in connection with performance of this CONTRACT; or 3) are based upon CONTRACTOR's or its subcontractors' use of, presence upon or proximity to the property of COUNTY. This indemnification obligation of CONTRACTOR shall not apply in the limited circumstance where the claim, damage, loss or expense is caused by the sole negligence of COUNTY. This indemnification obligation of the CONTRACTOR shall not be limited in any way by the Washington State Industrial Insurance Act, RCW Title 51, or by application of any other workmen's compensation act, disability benefit act or other employee benefit act, and the CONTRACTOR hereby expressly waives any immunity afforded by such acts. The foregoing indemnification obligations of the CONTRACTOR are a material inducement to COUNTY to enter into this CONTRACT, are reflected in CONTRACTOR's compensation, and have been mutually negotiated by the parties. Participation by County— No Waiver. COUNTY reserves the right, but not the obligation, to participate in the defense of any claim, damages, losses or expenses and such participation shall not constitute a waiver of CONTRACTOR's indemnity obligations under this CONTRACT. Survival of CONTRACTOR's Indemnity Obligations. CONTRACTOR agrees all CONTRACTOR's indemnity obligations shall survive the completion, expiration or termination of this CONTRACT. Professional Services Contract (rev 06/2023) Page 9 Indemnity by Subcontractors. In the event the CONTRACTOR enters into subcontracts to the extent allowed under this CONTRACT, CONTRACTOR's subcontractors shall indemnify COUNTY on a basis equal to or exceeding CONTRACTOR's indemnity obligations to COUNTY. Compliance with Applicable Laws, Rules and Regulations: This CONTRACT shall be subject to all laws, rules, and regulations of the United States of America, the State of Washington, political subdivisions of the State of Washington and Mason County. CONTRACTOR also agrees to comply with applicable Federal, State, County or municipal standards for licensing, certification and operation of facilities and programs, and accreditation and licensing of individuals. Administration Contract: COUNTY hereby appoints, and CONTRACTOR hereby accepts, the Mason County Public Health & Human Services Director and his or her designee, as COUNTY's representative, hereinafter referred to as the Administrative Officer, for the purposes of administering the provisions of this CONTRACT, including COUNTY's right to receive and act on all reports and documents, and any auditing performed by the COUNTY related to this CONTRACT. The Administrative Officer for purposes of this CONTRACT is: Melissa Casey, Community Health Manager Mason County Public Health & Human Services 415 N. 6th Street Phone: 360-427-9670 Ext. 404 Fax: 360-427-7787 E-mail: mcasey(a)masoncountywa.aov Financial Contact: Casey Bingham, Finance Manager Mason County Public Health & Human Services 415 N. 6th Street Phone: 360-427-9670 Ext. 562 Fax: 360-427-7787 E-mail: caseyb(cDmasoncountywa.gov Notice: Except as set forth elsewhere in the CONTRACT, for all purposes under this CONTRACT except service of process, notice shall be given by CONTRACTOR to COUNTY's Administrative Officer under this CONTRACT. Notices and other communication may be conducted via e-mail, U.S. mail, fax, hand-delivery, or other generally accepted manner including delivery services. Professional Services Contract (rev 06/2023) Page 10 Modifications: Either party may request changes in the CONTRACT. Any and all agreed modifications, to be valid and binding upon either party, shall be in writing and signed by both of the parties. Termination for Default: If CONTRACTOR defaults by failing to perform any of the obligations of the CONTRACT or becomes insolvent or is declared bankrupt or commits any act of bankruptcy or insolvency or makes an assignment for the benefit of creditors, COUNTY may, by depositing written notice to CONTRACTOR in the U.S. mail, terminate the CONTRACT, and at COUNTY's option, obtain performance of the work elsewhere. If the CONTRACT is terminated for default, CONTRACTOR shall not be entitled to receive any further payments under the CONTRACT until all work called for has been fully performed. Any extra cost or damage to COUNTY resulting from such default(s) shall be deducted from any money due or coming due to CONTRACTOR. CONTRACTOR shall bear any extra expenses incurred by COUNTY in completing the work, including all increased costs for completing the work, and all damage sustained, or which may be sustained by COUNTY by reason of such default. If a notice of termination for default has been issued and it is later determined for any reason that CONTRACTOR was not in default, the rights and obligations of the parties shall be the same as if the notice of termination had been issued pursuant to the Termination for Public Convenience paragraph hereof. Termination for Public Convenience: COUNTY may terminate this CONTRACT in whole or in part whenever COUNTY determines, in its sole discretion, that such termination is in the interests of COUNTY. Whenever the CONTRACT is terminated in accordance with this paragraph, CONTRACTOR shall be entitled to payment for actual work performed in compliance with Exhibit A Scope of Service and Exhibit C Budget. An equitable adjustment in the CONTRACT price for partially completed items of work will be made, but such adjustment shall not include provision for loss of anticipated profit on deleted or uncompleted work. Termination of this CONTRACT by COUNTY at any time during the term, whether for default or convenience, shall not constitute breach of CONTRACT by COUNTY. Termination for Reduced Funding: COUNTY may terminate this CONTRACT in whole or in part should COUNTY determine, in its sole discretion, that such termination is necessary due to a decrease in available project funding including State and/or Federal grants. Whenever the CONTRACT is terminated in accordance with this paragraph, the CONTRACTOR shall be entitled to payment for actual work performed in compliance with Exhibit A Scope of Services and Exhibit C Budget. Professional Services Contract (rev 06/2023) Page 11 Disputes: 1. Differences between the CONTRACTOR and COUNTY, arising under and by virtue of the AGREEMENT shall be brought to the attention of COUNTY at the earliest possible time in order that such matters may be settled, or other appropriate action promptly taken. For objections that are not made in the manner specified and within the time limits stated, the records, orders, rulings, instructions, and decisions of the Administrative Officer shall be final and conclusive. 2. The CONTRACTOR shall not be entitled to additional compensation which otherwise may be payable, or to extension of time for (1) any act or failure to act by the Administrative Officer of COUNTY, or (2) the happening of any event or occurrence, unless the CONTRACTOR has given COUNTY a written Notice of Potential Claim within ten (10) days of the commencement of the act, failure, or event giving rise to the claim, and before final payment by COUNTY. The written Notice of Potential Claim shall set forth the reasons for which the CONTRACTOR believes additional compensation or extension of time is due, the nature of the cost involved, and insofar as possible, the amount of the potential claim. CONTRACTOR shall keep full and complete daily records of the work performed, labor and material used, and all costs and additional time claimed to be additional. 3. The CONTRACTOR shall not be entitled to claim any such additional compensation, or extension of time, unless within thirty (30) days of the accomplishment of the portion of the work from which the claim arose, and before final payment by COUNTY, the CONTRACTOR has given COUNTY a detailed written statement of each element of cost or other compensation requested and of all elements of additional time required, and copies of any supporting documents evidencing the amount or the extension of time claimed to be due. Arbitration: Other than claims for injunctive relief brought by a party hereto (which may be brought either in court or pursuant to this arbitration provision), and consistent with the provisions hereinabove, any claim, dispute or controversy between the parties under, arising out of, or related to this CONTRACT or otherwise, including issues of specific performance, shall be determined by arbitration in Shelton, Washington, under the applicable American Arbitration Association (AAA) rules in effect on the date hereof, as modified by this CONTRACT. There shall be one arbitrator selected by the parties within ten (10) days of the arbitration demand, or if not, by the AAA or any other group having similar credentials. Any issue about whether a claim is covered by this CONTRACT shall be determined by the arbitrator. The arbitrator shall apply substantive law and may award injunctive relief, equitable relief (including specific performance), or any other remedy available from a judge, including expenses, costs and attorney fees to the prevailing party and pre-award interest, but shall not have the power to award punitive damages. The decision of the arbitrator shall be final and binding and an order confirming the award or judgment upon the award may be entered in any court having jurisdiction. The parties agree that the decision of the arbitrator Professional Services Contract (rev 06/2023) Page 12 shall be the sole and exclusive remedy between them regarding any dispute presented or pled before the arbitrator. At the request of either party made not later than forty-five (45) days after the arbitration demand, the parties agree to submit the dispute to nonbinding mediation, which shall not delay the arbitration hearing date; provided, that either party may decline to mediate and proceed with arbitration. Any arbitration proceeding commenced to enforce or interpret this CONTRACT shall be brought within six (6) years after the initial occurrence giving rise to the claim, dispute or issue for which arbitration is commenced, regardless of the date of discovery or whether the claim, dispute or issue was continuing in nature. Claims, disputes or issues arising more than six (6) years prior to a written request or demand for arbitration issued under this Agreement are not subject to arbitration. Venue and Choice of Law: In the event that any litigation should arise concerning the construction or interpretation of any of the terms of this CONTRACT, the venue of such action of litigation shall be in the courts of the State of Washington and Mason County. Unless otherwise specified herein, this CONTRACT shall be governed by the laws of Mason County and the State of Washington. Severability: If any term or condition of this CONTRACT or the application thereof to any person(s) or circumstances is held invalid, such invalidity shall not affect other terms, conditions or applications which can be given effect without the invalid term, condition or application. To this end, the terms and conditions of this CONTRACT are declared severable. Waiver: Waiver of any breach or condition of this CONTRACT shall not be deemed a waiver of any prior or subsequent breach. No term or condition of this CONTRACT shall be held to be waived, modified or deleted except by an instrument, in writing, signed by the parties hereto. The failure of COUNTY to insist upon strict performance of any of the covenants of this CONTRACT, or to exercise any option herein conferred in any one or more instances, shall not be construed to be a waiver or relinquishment of any such, or any other covenants or contracts, but the same shall be and remain in full force and effect. Order of Precedence: A. Applicable federal, state and county statutes, regulations, policies, procedures, federal Office of Management and Budget (OMB) circulars and federal and state executive orders. B. Funding source agreement(s) including attachments C. Special Conditions D. General Terms and Conditions E. Exhibit B, Insurance Requirements F. Exhibit A, Scope of Service Professional Services Contract (rev 06/2023) Page 13 G. Exhibit C, Budget H. Grant Guidelines Entire Contract: This written CONTRACT, comprised of the writings signed or otherwise identified and attached hereto, represents the entire CONTRACT between the parties and supersedes any prior oral statements, discussions, or understandings between the parties. Contract Close-Out: In the event a CONTRACTOR is delinquent on final contract close-out invoicing and/or reporting, and they have been re-funded whether it is the same or a different program, the current contract will start in probation status under the Non-Compliance Corrective Action Steps. Under this condition, any missed deliverable or act of non-performance can lead to early termination. CONTRACTOR has until July 31 to close out previous contract by submitting all invoices and reports to a satisfactory level. COUNTY is not obligated for payment beyond this period. If funding has been awarded for the next grant term and there are outstanding invoices or reports that are not cleared to a complete and satisfactory level by July 31, the CONTRACTOR will start the new contract term in Probation Status. Professional Services Contract (rev 06/2023) Page 14 EXHIBIT A SCOPE OF SERVICES Homeless Response System Grantees shall commit to operating a high-performing crisis response system in the county by: • Prioritizing unsheltered homeless households and households fleeing violence for services and programs. • Assessing each household's housing needs and facilitating housing stability with the goal of obtaining or maintaining permanent housing. • Employing a progressive engagement service model. • Prioritizing households most likely to become homeless when using prevention rent assistance. • Meeting project intervention performance outcome targets. o Housing Outcomes: • Emergency Shelters: 50% exits to permanent housing. • Rapid Rehousing and Transitional Housing: 80% exits to permanent housing. • Permanent Supportive Housing: 95% exits to permanent housing. o Equitable Access: The race and ethnicity of households served are proportional to the numbers of people in need of services in each county. • Actively participate in the planning and implementation of the annual Point in Time Count. Help ensure that subpopulations served are accurately and adequately represented in the count. • Actively collaborate with other agencies to ensure the best possible services are available to program participants. • Being anti-racist leaders in their crisis response systems and facilitate partnerships among organizations that respond to the disproportionality in services and outcomes for communities that may not seek assistance from mainstream organizations. • . Commit to data quality by entering data into HMIS that is complete, timely, and accurate and reviewing HMIS reports at least monthly to ensure data quality standards are met. • Adhere to the Mason County Written Standards and Washington State Coordinated Entry Guidelines. Program: Night by Night Emergency Shelter Serving all of Mason County, Community Lifeline shall operate a 24/7, low-barrier shelter that offers a minimum of 35 night-by-night beds in a congregate setting, meals, hygiene facilities, clothing, case management, peer support programs, job training, resource connection, referrals, and related services for households without children all leading to a pathway toward permanent housing. Professional Services Contract (rev 06/2023) Page 15 Funded Activities: The funds awarded shall help support: • 2 FTE overnight shelter staff for hours worked between 8 pm to 8 am to aid in maintaining a safe staffing to shelter participant ratio. • Finance/bookkeeper Increased Bed Capacity and Conditional Use Permit: • Deliverables from previous contracts (#20-054, #20-094, and #21-057) are carried into this contract for Community Lifeline to successfully submit a conditional use permit with the City of Shelton to increase shelter bed capacity beyond 35 and up to the capacity allowable under the permit. • In addition, increased capacity meets the goals of the 5-year plan, responds to the needs of the homeless response system and allows for additional shelter needs during emergency situations (e.g., wildfires, extreme weather, floods). • The expectation is that the CONTRACTOR will abide by and perform corrective actions made by a hearing officer and/or file an appeal within the timeframe specified for a successful hearing. The costs of the permitting process have been paid for and further application costs are not permissible in this contract. Expectations for Night-by-Night Emergency Shelters: • Exit to permanent housing rate of 50% • Follow Centers for Disease Control and Washington Department of Health's guidelines for congregate living. o The agency is expected to have policies and procedures in place for isolation and quarantine events. • Develop and implement a hazardous weather response plan with the ability respond to community needs during periods of extremely hot or cold weather or severe poor air quality due to wildfire smoke. • Operate a notification system for key community partners on bed availability, referral process, and check-in protocol. Include other shelter resources when at capacity. o Key stakeholders in the community are to be notified immediately when the hours of operation or procedures for admittance to the shelter have changed. • Provide adequate resources and assistance to individuals that are unable to stay when the shelter is at maximum occupancy capacity. • Follow low-barrier best practices. Low barrier projects have realistic and clear expectations. Rules and policies are narrowly focused on maintaining a safe environment and avoiding exits to homelessness. Low barrier projects do not have work or volunteer requirements. Households are not terminated from the project for the following reasons: Failure to participate in supportive services or treatment programs, failure to make progress on a housing stability plan and/or alcohol and/or substance use in and of itself is not considered a reason for termination. o Emergency shelters shall not have excessive rules that become barriers for unsheltered persons or households to stay in the shelter. Professional Services Contract (rev 06/2023) Page 16 o Emergency shelters shall not have excessive rules that exit a person or household to homelessness. • Policies and Procedures that demonstrate night by night shelter operations. The P&P shall include the following: o Check-in process o The protocol when maximum capacity is reached and the procedures to assist persons in finding other shelter options. o The process for shelter stayers to exit each day and includes length of time. o If shelter stayers can access the sleeping area during the day. If so, how does this ensure night by night operations vs. a continuous stay shelter? o Exhibits Racial Equity: How the demographics of shelter stayers are similar to the demographics for persons experiencing homelessness (i.e. compared to the demographics found during outreach and/or the PIT Count). Reporting: Submit the following monthly deliverables no later than the 15'h of each month: • Invoice, backup documentation and any required Voucher Detail Worksheet for reimbursement. o Final invoices for a state fiscal year may be due sooner than the 15th and the COUNTY will provide notification of the end of fiscal year due date. o The Contractor must invoice for all expenses from the beginning of the contract through June 30, regardless of the contract start and end date. o The COUNTY will return incorrect or incomplete invoices to the CONTRACTOR for correction and reissue. • Invoice Back up documentation shall include: o For each employee that is part of the reimbursement request: o The work schedule for the pay periods. o Total hours worked between 8 pm and 8 am o Total hours seeking reimbursement if different from total hours worked between 8 pm through 8 am. o Employee timesheets for the pay periods seeking reimbursement. • Required monthly report(s) from HMIS included with the invoice. o HUD 225 Data Quality Report for the emergency shelter (PDF format preferred) o Program OUTS 101 for emergency shelters, permanent supportive, rapid rehousing, and transitional housing programs • Quarterly Performance Report— required. Submit action plans for any project that is not meeting the performance target. • Annual Report: Program Racial Equity analysis • Refer to the Mason County Written Standards for more detailed information and instructions. Contractor shall partner with Mason County Public Health and Human Services to submit the following deliverables on time with truthful, accurate information: • Local Homeless Housing Plan and Plan Updates. Professional Services Contract (rev 06/2023) Page 17 • Annual County Expenditures Report and Homeless Housing Inventory • Point-In-Time Count event and information. • Essential Needs Report (HEN Program Only) • Grantees shall comply with all the requirements, policies, and procedures in the Consolidated Homeless Grant Guidelines, including the Coordinated Entry Guidelines. Professional Services Contract (rev 06/2023) Page 18 EXHIBIT B INSURANCE REQUIREMENTS A. MINIMUM Insurance Requirements: 1. Commercial General Liability Insurance using Insurance Services Office "Commercial General Liability" policy form CG 00 01, with an edition date prior to 2004, or the exact equivalent. Coverage for an additional insured shall not be limited to its vicarious liability. Defense costs must be paid in addition to limits. Limits shall be no less than $1,000,000 per occurrence for all covered losses and no less than $2,000,000 general aggregate, for bodily injury, personal injury, and property damage, including without limitation, blanket contractual liability. 2. Workers' Compensation on a state-approved policy form providing statutory benefits as required by law with employer's liability limits for CONTRACTOR's, no less than $1,000,000 per accident for all covered losses. 3. Business Auto Coverage on ISO Business Auto Coverage form CA 00 01 including owned, non-owned and hired autos, or the exact equivalent. Limits shall be no less than $1,000,000 per accident, combined single limit. If CONTRACTOR owns no vehicles, this requirement may be satisfied by a non-owned auto endorsement to the general liability policy described above. If CONTRACTOR or CONTRACTOR's employees will use personal autos in any way on this project, CONTRACTOR shall obtain evidence of personal auto liability coverage for each such person. B. Certificate of Insurance: A Certificate of Insurance naming COUNTY as the Certificate Holder must be provided to COUNTY within five (5) days of CONTRACT execution. C. Basic Stipulations: 1. CONTRACTOR agrees to endorse third party liability coverage required herein to include as additional insureds COUNTY, its officials, employees, and agents, using ISO endorsement CG 20 10 with an edition date prior to 2004. CONTRACTOR also agrees to require all contractors, subcontractors, and anyone else involved in this CONTRACT on behalf of the CONTRACTOR (hereinafter "indemnifying parties") to comply with these provisions. 2. CONTRACTOR agrees to waive rights of recovery against COUNTY regardless of the applicability of any insurance proceeds, and to require all indemnifying parties to do likewise. Professional Services Contract (rev 06/2023) Page 19 I� 3. All insurance coverage maintained or procured by CONTRACTOR or required of others by CONTRACTOR pursuant to this CONTRACT shall be endorsed to delete the subrogation condition as to COUNTY or must specifically allow the named insured to waive subrogation prior to a loss. 4. All coverage types and limits required are subject to approval, modification and additional requirements by COUNTY. CONTRACTOR shall not make any reductions in scope or limits of coverage that may affect COUNTY's protection without COUNTY's prior written consent. 5. CONTRACTOR agrees to provide evidence of the insurance required herein, satisfactory to COUNTY, consisting of: a) certificate(s) of insurance evidencing all of the coverages required and, b) an additional insured endorsement to CONTRACTOR's general liability policy using Insurance Services Office form CG 20 10 with an edition date prior to 2004. CONTRACTOR agrees, upon request by COUNTY to provide complete, certified copies of any policies required within 10 days of such request. COUNTY has the right, but not the duty, to obtain any insurance it deems necessary to protect its interests. Any premium so paid by COUNTY shall be charged to and promptly paid by CONTRACTOR or deducted from sums due CONTRACTOR. Any actual or alleged failure on the part of COUNTY or any other additional insured under these requirements to obtain proof of insurance required under this CONTRACT in no way waives any right or remedy of COUNTY or any additional insured, in this or in any other regard. 6. It is acknowledged by the parties of this CONTRACT that all insurance coverage required to be provided by CONTRACTOR or indemnifying party, is intended to apply first and on a primary non-contributing basis in relation to any other insurance or self-insurance available to COUNTY. 7. CONTRACTOR agrees not to self-insure or to use any self-insured retentions on any portion of the insurance required herein and further agrees that it will not allow any indemnifying party to self- insure its obligations to COUNTY. If CONTRACTOR's existing coverage includes a self-insured retention, the self-insured retention must be declared to the COUNTY. The COUNTY may review options with CONTRACTOR, which may include reduction or elimination of the self-insured retention, substitution of other coverage, or other solutions. S. CONTRACTOR will renew the required coverage annually as long as COUNTY, or its employees or agents face an exposure from operations of any type pursuant to this CONTRACT. This obligation applies whether or not the CONTRACT is canceled Professional Services Contract (rev 06/2023) Page 20 or terminated for any reason. Termination of this obligation is not effective until COUNTY executes a written statement to that effect. 9. The limits of insurance as described above shall be considered as minimum requirements. Should any coverage carried by CONTRACTOR or a subcontractor of any tier maintain insurance with limits of liability that exceed the required limits or coverage that is broader than as outlined above, those higher limits and broader coverage shall be deemed to apply for the benefit of any person or organization included as an additional insured and those limits shall become the required minimum limits of insurance in all Paragraphs and Sections of this CONTRACT. 10.None of the policies required herein shall be in compliance with these requirements if they include any limiting endorsement that has not been first submitted to COUNTY and approved of in writing. 11.The requirements in this Exhibit supersede all other sections and provisions of this CONTRACT to the extent that any other section or provision conflicts with or impairs the provisions of this Exhibit. 12.Unless otherwise approved by COUNTY, insurance provided pursuant to these requirements shall be by insurers authorized to do business in Washington and with a minimum A.M. Best rating of A-:VII. 13.AII insurance coverage and limits provided by CONTRACTOR and available or applicable to this agreement are intended to apply to the full extent of the policies. Nothing contained in this CONTRACT limits the application of such insurance coverage. 14.CONTRACTOR agrees require insurers, to provide notice to COUNTY thirty (30) days prior to cancellation of such liability coverage or of any material alteration or non-renewal of any such coverage, other than for non-payment of premium. CONTRACTOR shall assure that this provision also applies to any subcontractors, joint ventures or any other party engaged by or on behalf of contractor in relation to this agreement. Certificate(s) are to reflect that the issuer will provide thirty (30) days' notice to COUNTY of any cancellation of coverage. 15.COUNTY reserves the right at any time during the term of the CONTRACT to change the amounts and types of insurance required by giving the CONTRACTOR ninety (90) days advance written notice of such change. If such change results in Professional Services Contract (rev 06/2023) Page 21 substantial additional cost to the CONTRACTOR, the COUNTY and CONTRACTOR may renegotiate CONTRACTOR's compensation. 16.Requirements of specific coverage features are not intended as limitation on other requirements or as waiver of any coverage normally provided by any given policy. Specific reference to a coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be all- inclusive. 17.CONTRACTOR agrees to provide immediate notice to COUNTY of any claim or loss against CONTRACTOR arising out of the work performed under this agreement. COUNTY assumes no obligation or liability by such notice but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve COUNTY. Professional Services Contract (rev 06/2023) Page 22 EXHIBIT C BUDGET Night by Night Emer encv Shelter 2163 FY24 Biennium Comments Bookkeeper/Finance 6,000 12,000 Hours worked between 8 pm to Overnight Shelter Aids 119,000 238,000 8 am TOTAL 125,000 250,000 Payment: In the event State, Federal, or local funding changes, the COUNTY reserves the right to amend the payment terms and the amount awarded in this contract. Approved invoices will be disbursed according to the vendor payment schedule of the County Auditor's Office. Refer to the Billing Procedures and Payment clause of this contract for additional information. Agencies that receive Consolidated Homeless Grant funds are also held to all requirements in the contract between Mason County and the Department of Commerce and the most current version of the Consolidated Homeless Grant Guidelines. All COUNTY-provided templates must be used and not modified without the expressed, written permission from the COUNTY. The COUNTY has the right to change the reporting requirements with notification to the CONTRACTOR. Monthly Financial Invoice: Due by the 15th of each month a. All invoices and reports must be accurate, complete, and received to a satisfactory level before invoices are approved and processed for reimbursement. b. THE CONTRACTOR will submit a monthly financial invoice to the COUNTY no later than the 15th of each month. It is important to submit an invoice free from errors for the fastest turnaround possible on reimbursements. We encourage subcontractors to include budget narratives when there has been a change or when expenses may vary more than the average. c. The CONTRACTOR may not manipulate, change, or adjust any template provided by the COUNTY without prior written permission from the COUNTY. d. Administration reimbursement requests cannot exceed the 1/12 monthly allotment. For example, if the Administration allocation is 10%, administration costs may not exceed 10% of the reimbursement requests that month. e. All "pooled" costs are considered "Administration" unless approved by the COUNTY. f. Reimbursement in one fiscal year may not exceed the approved annual budget. If annual budgeted funds are expended prior to the end of the first fiscal, no Professional Services Contract (rev 06/2023) Page 23 additional reimbursements will be approved for that fiscal year, and programs/services are expected to continue. Any unspent funds will be rolled into the next fiscal year. g. CONTRACTOR must retain all backup documentation including policies and procedures on how employee time is tracked to grants, and how holiday and overtime pay is calculated. h. Invoices must be easy to read with program expenses clearly organized and labeled. Arrange the backup documentation in the order items appear on the invoice. i. If invoice has significant increase or decrease in totals, include budget narrative in the email submission to explain the change when invoice is submitted. j. If you make an error in any previous months or overpayments or underpayments, reach out to the COUNTY to determine the next steps. k. If uncertain if expense is allowable, reach out to the COUNTY. I. Budget Adjustments/Revisions: Budget adjustments/revisions are when money is moved from one budget category to another. All budget revision requests must use the Contract Budget Transfer Request Form. Budget revisions are allowable up to once per quarter. CHG Contracts will require Commerce approval and follow CHG Guidelines. m. Financial Contract Amendments: Contract amendments will be issued when there is a change in the total contract award. Amendments are also required in CHG contracts when the total budget adjustment or sequential adjustments exceed(s) 10% of the award. n. Submit monthly invoices electronically to Todd Parker, (tparker(a)masoncountywa.gov) and Haley Foelsch (haley ,masoncountywa.gov). The Subcontractor must submit their own invoice request document and ledger. Each invoice must include: • The name of the agency, • Date submitted, • Dates of service (e.g. report period), • Contract number, • Invoice number • Name of funding source, • Reimbursement request per funding source, • Salary and benefits separated out, • Total hours worked by employees for the pay period. Show all time worked by fund source. • General Ledgers or backup documentation which includes expenses broken out by category. They cannot include client names or identifying information; it is acceptable to use HMIS numbers. When rental and/or utility assistance payments are made, the landlords name is allowable. • Backup Documentation: Submit a copy of source documentation for the expenditures invoiced under the budget categories listed above. This should include copies of checks to vendors, receipts for purchases, as well as time sheets for staff and other documentation that supports the expenditures and allow us to link staff time to the charges invoiced. Professional Services Contract (rev 06/2023) Page 24 • Accounting System Report: Submit a report that recaps the source documentation from your accounting system that lists grant expenditures by program/funding source, object, date, payee name, description (if available) and amount. These reports are variously called "Expanded General Ledger," "Detail Trial Balance," and/or "Statement of Revenue and Expenditures." You may refer to it by another name. The report needs to provide enough detail so the reviewers can link each source document to the accounting system report. The reviewers need to be able to see how the amount requested on an invoice matches the backup documentation. • All Flexible Fund (CHG 6.3.3) expenses must be pre-approved. • Voucher detail worksheets, if required by the grant, • Spenddown sheet matching the voucher detail worksheet, • Any HMIS reports required by the grant, • Total reimbursement request for each funding source, and • Signature from the Executive Director, CEO, and/or Board Member. • Submitted by the Executive Director. Payment will be considered timely within 30 days of receipt of invoice. Professional Services Contract (rev 06/2023) Page 25 e��oN Cov�;�� Mason County Agenda Request Form 1854 To: Board of Mason County Commissioners Item No. From: Ian Tracy Ext: 544 Department: Public Health Briefing: ❑x Action Agenda: ❑x Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): April 14',2025 Agenda Date(s): April 29th,2025 Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ IT ❑ Risk ❑ Other (This is the responsibility of the requesting Department) Item• Onsite Sewage Advisory Committee(OSAC)Membership Update Background/Executive Summary: On March 25`h the Mason County Board of Health appointed Tamara Cowles to a vacant Citizen position and re-appointed Wes Graves to the Pumper position. We currently have two vacancies on the committee, the Shellfish Industry, and Septic Designer positions. We have drafted a press release to advertise the current vacancies. Budget Impact(amount, funding source,budget amendment, etc.): N/A Public Outreach: Press Release Requested Action: Approval to read the press release at the April 29th regular meeting. Attachments) Press Release SON c0U�rA NEWS RELEASE April 2911,2025 = MASON COUNTY COMMISSIONERS' OFFICE rasa 411 N 5TH ST,BLDG 1, SHELTON,WA 98584 TO: KMAS, KRXY, SHELTON-MASON COUNTY JOURNAL, THE OLYMPIAN, SHELTON CHAMBER OF COMMERCE,NORTH MASON CHAMBER OF COMMERCE, CITY OF SHELTON, ECONOMIC DEVELOPMENT COUNCIL, THE SUN RE: Onsite Sewage Advisory Committee Vacancies The Mason County Board of Health is seeking applicants for the On-site Sewage Advisory Committee. The Committee provides recommendations to the Board regarding onsite septic system permitting,policy, and regulations. Their meetings are hybrid, occurring quarterly from 5:00-7:00 pm on the second Tuesday. The Committee has vacancies for a Shellfish Industry position, and a Septic Designer position. Please contact the Commissioner's Office or visit https://www.cognitofonns.com/MasonCouniy2/AdvisoryBoardApplication to apply. For information or questions about the committee, call our office at 360-427-9670 ext. 400 or email danderson&masoncountywa.gov �r�ON CO& Mason County Administrator 411 N 5th Street Shelton, WA 98584 (360) 427-9670 ext. 419 Mason County Commissioner Briefing Items from County Administrator April 14, 2025 Specific Items for Review Law Enforcement Officer&Fire Fighter Board at-large member opening—McKenzie Smith Lodging Tax Advisory Committee application from Taylor Jacobs—McKenzie Smith March 2024 financial report—Jennifer Beierle Rubber mulch update—John Taylor Administrator Updates Commissioner Discussion NEWS RELEASE �,e.SON cop, April 15, 2025 MASON COUNTY COMMISSIONERS' OFFICE 411 N 5TH ST,BLDG 1, SHELTON,WA 98584 1854 TO: KMAS, KRXY, SHELTON-MASON COUNTY JOURNAL, THE OLYMPIAN, SHELTON CHAMBER OF COMMERCE,NORTH MASON CHAMBER OF COMMERCE, CITY OF SHELTON, ECONOMIC DEVELOPMENT COUNCIL, THE SUN RE: Mason County Law Enforcement&Fire Fighters Disability Board (LEOFF) At- Large Member Vacancy The Mason County Law Enforcement & Fire Fighters Disability Board (LEOFF) is seeking an individual to fill the Member at Large position. The term is for two years. This person must be a member of the public at large who resides within Mason County and shall serve without compensation. The general purpose of the LEOFF Board is to consider claims for disability and sickness made by law enforcement officers or fire fighters as provided under the Washington Law Enforcement Officers' and Fire Fighters' Retirement System Act. (See RCW 41.26) The Mason County LEOFF Board typically meets on the Pt Tuesday of each month at 8:00 a.m. in the Mason County Commission Chambers,411 North 5" Street, Shelton. Interested parties may submit a letter of interest to Ravyn Marshall LEOFF Secretary, 411 North 5' Street, Shelton, or email to rmarshalI&masoncountywa. og_v no later than April 30,2025. BOARD OF MASON COUNTY COMMISSIONERS Sharon Trask, Pat Tarzwell, Randy Neatherlin, Chair Vice Chair Commissioner jN �o Cov�;�� Mason County Agenda Request Form 1854 To: Board of Mason County Commissioners Item No. From: McKenzie Smith Ext: 589 Department: Central Services Briefing: Action Agenda: Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): April 14,2025 Agenda Date(s): April 15,2025 Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ IT ❑ Risk ❑ Other (This is the responsibility of the requesting Department) Item• Fill Vacant Generator Position on the Mason County Lodging Tax Advisory Committee Background/Executive Summary: The Lodging Tax Advisory Committee(LTAC) shall consist of at least five(5)members appointed by the Mason County Board of County Commissioners (BOCC). The committee shall include at least two representatives of businesses that are required to collect lodging tax; at least two members who are persons involved in activities that are authorized to be funded by lodging tax revenue; and one Mason County Commissioner who shall serve as the Chair of the LTAC. Currently two Generator and three Spender positions are filled: Generators—Greg Oldham and John DeLeva Spenders—Duane Wilson,Deidre Peterson, and Stephanie Rowland Budget Impact(amount, funding source,budget amendment, etc.): N/A Public Outreach: N/A Requested Action: Approval to appoint Taylor Jacobs as a Generator on the Mason County Lodging Tax Advisory Committee(LTAC). Attachment(s)• Application Recieved 2/19/25 Commissioners Randy Neatherlin, Pat Tar—ell and Sharon Trask. Mark Neary,McKenzie Smith �eoN coa�aA MASON COUNTY COMMISSIONERS 411 NORTH FIFTH STREET SHELTON WA 98584 _-— Fax 360-427-8437; Voice 360-427-9670, Ext. 419;275-4467 or 482-5269 1854 ]AM SEEKING APPOINTMENT TO Lodging Tax Advisory Council NAME: Taylor Jacobs ADDRESS: PHONE: CITY/ZIP: VOTING PRECINCT: WORK PHONE: (OR AREA IN THE COUNTY YOU LIVE) E-MAIL: ------------------------------------------------------------------------------------------- COMMUNITY SERVICE EMPLOYMENT: (IF RETIRED, PREVIOUS EXPERIENCE) (ACTIVITIES OR MEMBERSHIPS) COMPANY: Self Employed. Stoa Lodging YRS I have -,Prvpd rommunitiPs wherever my wife and I have lived, whether that is through non POSITION: Owner profit work or faith based organization. COMPANY: YRS POSITION: -------------------------------------------------------------------------------------------- In your words, what do you perceive is the role or purpose of the Board, Committee or Council for which you are applying: Stewarding financial and natural resources for the promotion of tourism in Mason County, in order to benefit all visitors and business owners in the tourism space. What interests, skills do you wish to offer the Board, Committee, or Council? I have I.AlOrked in hotel operations, development and asset management for aver 10 years 1 currently own and operate the Glen Ayr Resort in Hoodsport, WA. Please list any financial, professional, or voluntary affiliations which may influence or affect your position on this Board: (i.e. create a potential conflict of interest) 1 ewn Glen A r Resort in Hoodsport, W Your participation is dependent upon attending certain trainings made available by the County during regular business hours (such as Open Public Meetings Act and Public Records).The trainings would be at no cost to you. Would you be able to attend such trainings? Yes Realistically, how much time can you give to this position? Quarterly X Monthly Weekly Daily Office Use Only 2/14/2025 Appointment Date Signature Date Term Expire Date SON Cov�;�� Mason County Agenda Request Form 1854 To: Board of Mason County Commissioners Item No. From: Jennifer Beierle Ext: 532 Department: Central Services Briefing: Action Agenda: ❑ Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): April 14,2025 Agenda Date(s): Click or tap here to enter text. Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ IT ❑ Risk ❑ Other (This is the responsibility of the requesting Department) Item• Mason County Monthly Financial Report for March 2025 Background/Executive Summary: Review of Cash Balances, and Budget to Actual Revenues and Expenditures for all County Funds through March 2025. Budget Impact(amount, funding source,budget amendment, etc.): Budget to Actual Comparison of 2024&2025 Public Outreach: N/A Requested Action: N/A Attachment(s)• Mason County Monthly Financial Report for March 2025 MARCH MASON COUNTY MONTHLY FINANCIAL REPORT 2025 J:\Financials\2025 Financials\2025 March Financial Report °xCOMARCH $'A NTA MASON COUNTY MONTHLY FINANCIAL REPORT 2025 2024 vs 2025 Current Expense Revenue Comparison Revenue Revenue Department Name 2024 Budget Collected Uncollected %2024 2025 Budget Collected Uncollected %2025 Actual dif 2024 Through End Revenue Through End Revenue vs 2025 of Month of Month WSU Extension 33,500 (33,500) 0% 22,000 12,821 (9,179) 58% 12,821 Assessor 7,000 125 (6,875) 2% 7,000 - (7,000) 0% (125) Auditor 1,339,314 364,548 (974,766) 27% 1,082,300 296,123 (786,177) 27% (68,425) Emergency Management 137,304 54,812 (82,492) 40% 51,033 51,912 879 102% (2,900) Facilities&Grounds - 100 100 0% - 150 - 0% 50 Human Resources - - 0% - - 0% - Clerk 394,752 59,208 (335,544) 15% 379,752 66,643 (313,109) 18% 7,435 Commissioners - 0% - 0% - Support Services 96,299 100 (96,199) 0% 101,681 - (101,681) 0% (100) District Court 873,516 221,744 (651,772) 25% 871,817 235,573 (636,244) 27% 13,829 Community Development 2,716,206 904,939 (1,811,267) 33% 3,213,262 568,267 (2,644,995) 18% (336,672) Historical Preservation 13,000 2,904 (10,096) 22% 13,000 3,091 (9,909) 24% 187 Parks&Trails 49,000 10,409 (38,591) 21% 69,450 15,010 (54,440) 22% 4,601 Juvenile Court Services 1,356,216 393,591 (962,625) 29% 1,345,110 419,704 (925,406) 31% 26,113 Prosecutor 214,015 51,985 (162,030) 24% 238,314 58,806 (179,508) 25% 6,821 Child Support Enforcement 165,000 14,792 (150,208) 9% 179,558 8,830 (170,728) 5% (5,962) Coroner 35,000 29,975 (5,025) 86% 55,000 38,580 (16,420) 70% 8,605 Sheriff 936,596 166,620 (769,976) 18% 844,957 177,608 (667,349) 21% 10,988 Indigent Defense 240,767 89,032 (151,735) 37% 240,767 123,771 (116,996) 51% 34,739 Superior Court 111,951 43,094 (68,857) 38% 137,494 53,528 (83,966) 39% 10,434 Family Court 2,500 456 (2,044) 18% 2,500 432 (2,068) 17% (24) Therapeutic Court 685,446 115,116 (570,330) 17% 763,421 126,718 (636,703) 17% 11,602 Treasurer 29,228,834 6,132,455 (23,096,379) 21% 29,874,875 6,485,628 (23,389,247) 22% 353,172 Non Departmental 5,658,330 1,201,680 (4,456,650) 21% 4,723,426 1,410,091 (3,313,335) 30% 208,410 Totals $ 44,294,546 $ 9,857,685 $ (34,436,861) 22% $ 44,216,717 $ 10,153,286 $ (34,063,581) 23% 295,601 Unaudited *Benchmark for Month is 25% J:\Financials\2025 Financials\2025 March Financial Report 2 MASON COUNTY MONTHLY FINANCIAL MARCH REPORT 205 Treasurer Department Receipts Treasurer 4001-260-000 2024 Budget 2024 YTD This Month %2024 2025 Budget 2025 YTD This Month %2025 REAL&PERSONAL PROPERTY TAXES 10,527,844 1,134,377 502,285 11% 10,664,230 1,119,125 578,427 10% SALES TAX TITLE PROPERTY - 0 0% - 0 0% LOCAL RETAIL SALES&USE TAX 9,200,000 2,243,238 674,440 24% 9,500,000 2,367,524 710,960 25% LOCAL PUBLIC SAFETY-CITY 51,000 14,194 4,096 28% 53,000 13,835 4,215 26% CRIMINALJUSTICE 1,000,000 262,859 78,170 26% 1,000,000 272,277 82,084 27% LEASEHOLD EXCISE TAX 35,000 10,193 323 29% 35,000 8,291 1,576 24% FOREST EXCISE TAX 250,000 2,244 0 1% 250,000 6,857 0 3% FRANCHISE FEES 500,000 88,267 0 18% 420,000 65,064 0 15% PAYMENT IN LIEU OF TAX/B OF L 350,000 0 0% 400,000 0 0% PUD PRIVILEGE TAX 880,000 861,135 861,135 98% 875,000 961,624 961,624 110% DNR OTHER TRUST 2 100 8 8 8% 70,100 130,866 61,135 187% CITY-COUNTY ASSISTANCE 1,750,000 218,579 218,579 12% 1,750,000 333,948 333,948 19% DNR PILT NAP/NRCA 3,525 (307) 0 -9% 2,500 0 0% CRIMINALJUSTICE-COUNTIES 750,000 195,455 0 26% 750,000 198,728 0 26% ADULT COURT COST-JUVENILE OFFE 4,500 1,024 341 23% 4,000 976 325 24% MARIJUANA EXCISE TAX 133,000 39,882 39,882 30% 145,000 33,849 33,849 23% DUI-OTHER CRIMINAL JUSTICE A 10,000 3,194 0 32% 10,000 1,982 0 20% LIQUOR/BEER EXCISE TAX 165,000 39,178 0 24% 165,000 37,505 0 23% LIQUOR CONTROL BOARD PROFITS 200,000 50,076 50,076 25% 200,000 50,221 50,221 25% IN LIEU OF-CITY OF TACOMA 210,000 56,900 18,967 27% 230,000 58,038 38,692 25% TREASURER'S FEES 30 0 0% 10 0 0% TREASURER FEES CLEAN WATER DIS 1,850 0 0% 1,850 0 0% PAYMNT FOR SRVCS-MASON LK DIST 375 0 0% 400 0 0% PAYMNT FOR SRVCS-SPENCER LK FND 150 0 0% 150 0 0% PAYMNT FOR SRVCS-ISLAND LK FND - 0 0% - 0 0% CHARGES FOR SRVCS-MACECOM 1,600 - 0 0% 1,800 0 0% RETURNED REMITTANCE(NSF)FEES 2,500 760 440 30% 3,500 1,050 525 30% REET COLLECTION FEES 145,000 23,961 8,335 17% 145,000 27,103 10,250 19% REET COLLECTIONS COSTS 8,500 1,808 680 21% 8,000 1,645 645 21% TREAS.FIRE PROTECTION ASSESSM 15,000 2,517 1,089 17% 15,000 2,631 1,370 18% TREAS OTHER WORD PROCESSING 150 2 1 1% 50 1 1 1% 3 Treasurer Department Receipts Treasurer#001-260-000 2024 Budget 2024 YTD This Month %2024 2025 Budget 2025 YTD This Month %2025 PUBLIC DISCLOSURE CHGS SRVCS - 0 0% 0 0% DATA PROCESSING SERVICES 100 0 0% 0 0% GAMBLING TAX PENALTY - 150 0 0% - 0 0% REAL&PERSONAL PENALTY 150,000 31,350 11,896 21% 125,000 22,745 6,490 18% PERSONAL PROP FILING PEN 30,000 7,878 4,527 26% 30,000 4,451 1,511 15% PENALTY ON REAL&PERSONAL PRO - 0 0% - 0 0% FAILURE TO LIST PERSONAL PROP - 0 0% - 0 0% INTEREST&OTHER EARNINGS 900,000 635,664 203,432 71% 950,000 470,185 153,218 49% INVESTMENT SERVICE FEES(TREAS. 35,000 9,187 3,059 26% 35,000 9,258 3,079 26% INT.ON CONT.NOTES-ACCTS.HELD,S 35,000 12,931 4,538 37% 35,000 11,213 3,750 32% LEASEHOLD EXCISE TAX INTEREST 10 3 5 28% 25 4 4 16% EXCISE INTEREST 100 70 0 70% 100 313 313 313% INV PURCHASED INT - (8,463) (179) 0% - (3,945) (2,806) 0% INTEREST ON DELINQUENT PR TAX 500,000 123,880 49,421 25% 500,000 145,820 59,732 29% RENTS/LEASES-DNR TRUST 20,000 - 0 0% - 0 0% RENTS/LEASES-DNR TMBR TRUST 1 250,000 0 0% 0 0% UNCLAIMED MONEY/PROCEEDS-SALES - 4,801 0 0% 375,000 (116) 0 0% CASH ADJUSTMENTS/OVER-UNDER 500 112 54 22% 500 62 74 12% TAX DISTRIBUTION ROUNDING 100 (11) (5) -11% 100 (7) (3) -7% MISCELLANEOUS-OTHER REVENUE 100 272 272 272% 100 3 3 3% STATE SHARED REVENUE - 8,956 31 - 0 0% ROAD DIVERSION 1,080,000 121,503 52,741 11% 1,080,000 116,569 60,069 11% LEASEHOLD EXCISE TAX 1,600 (2,985) 34 -187% 2,000 765 42 38% TIMBER EXCISE TAX 10,000 (57,006) 0 -570% 20,000 752 0 4% DNR PILT NAP/NRCA - 0 0% 300 - 0 0% DNR OTHER TRUST 2 50 (41) 1 -82% 50 0 0 1% OTHER INT-DNR INTEREST 50 (138) 0 -277% 110 37 0 34% RENTS&LEASES/DNR OTHR TRST 1 1,200 (1,794) 0 -149% 2,000 9 1 0% RENTS&LEASES-DNR TMBR TRST 1 20,000 (18,843) 0 -94% 1 20,000 14,368 6,716 72% Grand Total $29,228,834 6,117,117 2,788,674 21% 1 $29,874,875 6,485,627 $3,162,040 22% Unaudited *Benchmark for Month is 25% 4 ��NU4 l.'oU1 I MASON COUNTY MONTHLY FINANCIAL "ftC11 2025 REPORT 2024 vs 2025 Current Expense Expenditure Comparison Expenditures Expenditures Unexpended 2024 Budget throu h End of Unexpended %2024 2025 Budget through End of Budget 01 2025 Actual 0 zo24 vs Department Name g g p g g g 2ozs Month Budget Authority Month Authority WSU Extension 394,210 37,254 356,956 9% 404,878 61,653 343,225 15% 24,399 Assessor 1,511,722 420,963 1,090,759 28% 1,608,770 466,045 1,142,725 29% 45,082 Auditor 2,121,197 515,294 1,605,903 24% 2,297,149 1 518,092 1,779,057 23% 2,799 Emergency Management 529,965 93,023 436,942 18% 509,238 95,857 413,381 19% 2,834 Facilities&Grounds 1,691,493 343,483 1,348,010 20% 1,821,885 384,675 1,437,210 21% 41,192 HR/Risk Mngt 991,225 213,809 777,416 22% 1,028,667 215,349 813,318 21% 1,540 LECH 100,000 24,310 75,690 24% 100,000 18,315 81,685 18% (5,995) Clerk 1,161,360 262,541 898,819 23% 1,252,646 278,818 973,828 22% 16,277 Commissioners 396,975 93,471 303,504 24% 456,073 110,204 345,869 24% 16,733 Support Services 1,286,233 284,237 1,001,996 22% 1,277,239 315,766 961,473 25% 31,530 District Court 1,615,683 364,532 1,251,151 23% 1,793,513 379,140 1,414,373 21% 14,607 Community Development 3,571,988 799,892 2,772,096 22% 3,849,252 828,965 3,020,287 22% 29,073 Historical Preservation 36,600 472 36,128 1% 31,750 6,000 25,750 19% 5,527 Parks&Trails 836,616 177,991 658,625 21% 967,075 190,221 776,854 20% 12,231 Juvenile Court Services 2,124,006 481,927 1,642,079 23% 2,317,544 530,398 1,787,146 23% 48,472 Prosecutor 2,320,074 452,629 1,867,445 20% 2,680,572 570,810 2,109,762 21% 118,181 Child Support Enforcement 167,560 25,418 142,142 15% 179,661 26,407 153,255 15% 988 Coroner 701,125 152,236 548,889 22% 722,175 160,886 561,289 22% 8,650 Sheriff 17,849,534 3,963,493 13,886,041 22% 19,424,170 4,442,811 14,981,359 23% 479,318 Courthouse Security 307,300 63,435 243,865 21% 307,300 97,398 209,902 32% 33,963 Indigent Defense 1,569,583 455,703 1,113,880 29% 2,192,793 465,790 1,727,003 21% 10,087 Superior Court 1,581,693 354,898 1,226,795 22% 1,696,064 368,339 1,327,725 22% 13,441 Family Court 2,500 1,388 1,113 56% 2,500 2,500 0% (1,388) Therapeutic Court 690,506 149,678 540,828 22% 763,843 151,580 612,263 20% 1,902 Murder Expenditures - 0% - 0% 0 Treasurer 980,973 292,173 688,800 30% 1,053,704 304,901 748,803 29% 12,728 Non Departmental 6,858,237 1,325,419 5,532,818 19% 6,657,504 1,482,634 5,174,870 22% 157,215 Motor Pool - 0% - 0% 0 Transfers Out to Other Funds 565,046 65,791 499,255 12% 1,208,239 68,811 1,139,428 6% 3,020 Totals $ 51,963,404 $ 11,415,460 $ 40,547,944 22% $ 56,604,204 $ 12,539,867 $ 44,064,337 22% 1,124,406 Unaudited *Benchmarkfor Month Is 25% J:\Financials\2025 Financials\2025 March Financial Report 5 MARCH 2025 Six Year Specific Revenue Streams Comparison 3/31/2020 3/31/2021 3/31/2022 3/31/2023 3/31/2024 1 3/31/2025 Community Development Revenues 573,028 728,376 634,612 532,701 904,939 568,267 Detention&Correction Services 30,127 33,976 39,637 21,998 5,018 1,200 205.270.342.30. Current Expense Property Taxes 973,062 1,274,841 1,243,464 1,187,911 1,134,377 1,119,125 Road Diversion Property Tax 204,451 118,751 109,357 127,076 121,503 116,569 County Road Property Tax 894,730 1,097,222 1,032,205 1,205,773 1,165,012 1,157,902 105.311.10.300000 Current Expense Sales Tax 1,495,169 1,832,065 2,019,489 2,184,251 2,243,238 2,367,524 001.260.000.313.11 Criminal Justice Taxes/Entitlements 401,337 438,388 464,356 478,896 502,414 507,812 see bottom of revenue Rural Sales &Use Tax Fund 200,722 232,435 247,977 268,374 277,226 286,304 103-313.18 300,000 250,oao 20o,oao 150,000 50,000 - Com Srvcs-Homelessess Preven Filings 176,866 227,201 198,326 117,903 126,403 133,816 117.000.200.341.27.: 240,000 200,000 160,000 80,000 Lodging (Hotel/Motel)Tax 94,767 118,976 160,215 168,470 193,422 191,950 163-313.31 200,000 1so,oao '20,000 60,000 - _ - a' 40,000 REET 1 Excise Tax Only 232,616 373,357 410,531 271,737 276,862 300,998 350-318.34.300000 REET 2 Excise Tax Only 232,616 373,357 410,531 271,737 276,862 300,998 400,000 121,"I 0,000 16 160,000 J:\Financials\2025 Financials\2025 March Financial Report 6 "014 Co 41" ---kll MARCH MASON COUNTY MONTHLY -Y FINANCIAL REPORT 2025 REVENUE MONTH 12024 REVENUE 1 2025 REVENUE DIFFERENCE JANUARY $ 738,772.98 $ 785,859.42 $ 47,086.44 FEBRUARY $ 830,025.00 $ 870,704.20 $ 40,679.20 MARCH $ 674,440.00 $ 710,960.42 $ 36,520.42 APRIL $ 701,660.00 $ (701,660.00) MAY $ 816,536.00 $ (816,536.00) JUNE $ 790,757.00 $ (790,757.00) JULY $ 860,266.00 $ (860,266.00) AUGUST $ 932,140.00 $ (932,140.00) SEPTEMBER $ 928,270.00 $ (928,270.00) OCTOBER $ 892,237.20 $ (892,237.20) NOVEMBER $ 892,796.00 $ (892,796.00) DECEMBER $ 799,899.78 $ (799,899.78) TOTAL COLLECTED REVENUE $ 9,857,799.18 $ 2,367,524.04 PROJECTED END OF YEAR REVENUE REVENUE BUDGETED $ 9,200,000.00 $ 9,500,000.00 $ 9,982,086.02 YET TO BE COLLECTED $ (7,132,475.96) ANTICIPATED INCREASE $ 482,086.02 12 MONTH ROLLING AVERAGE CHANGE 3.8% PRIOR MONTH 12 MO. ROLLING AVG CHANGE 3.6°0 J:\Financials\2025 Financials\2025 March Financial Report 7 �P�pN COVNrF MARCH 2025 Six Year Financial I • Current Expense Recap 3/31/2020 3/31/2021 3/31/2022 3/31/2023 3/31/2024 3/31/2025 General Fund Operating Reserves 6,817,603 10,044,539.73 10,044,540 10,191,954 11,249,909 12,229,352 Contingency Reserve 1,000,000 1,000,000.00 1,000,000 1,000,000 1,000,000 1,000,000 Technology Replacement Reserves 200,000 264,295 386,000 400,000 400,000 Equipment&Vehicle Replacement Reserves 525,000 525,000.00 932,475 790,000 1,000,000 1,000,000 Accrued Leave Reserve 530,805 347,742.00 347,742 413,000 500,000 500,000 Capital Reserve 5,000,000 5,000,000 5,000,000 Current Expense Unreserved Cash 866,597 3,016,697 8,976,046 7,793,007 6,818,384 4,347,177 This Month Current Expense Cash 9,940,005 14,933,979 21,565,097 25,573,960 25,968,294 24,476,529 Adopted Budget on December 31st 49,581,229 53,464,511 62,188,434 68,492,402 72,294,546 70,816,717 Supplemental Appropriations Total Budget including Supplementals 49,581,229 53,464,511 62,188,434 68,492,402 72,294,546 70,816,717 Budgeted Beginning Fund Balance 11,636,958 14,000,000 21,500,000 26,000,000 28,000,000 26,600,000 Budgeted Ending Fund Balance 11,536,173 12,780,888 18,628,587 21,319,029 20,331,142 14,212,513 Revenue Budgets 37,944,271 39,464,511 40,688,434 42,492,402 44,294,546 44,216,717 Revenues thru This Month of each year 6,740,976 8,236,027 9,718,661 10,031,046 9,857,685 10,153,286 Budgeted Revenues Received 18% 21% 24% 24% 22% 23% Expenditure Budgets 38,045,056 40,683,623 43,559,847 47,173,373 51,963,404 56,604,204 Expenditures thru This Month of each year 9,010,618 9,495,069 9,853,511 11,196,429 11,415,460 12,539,867 Budgeted Expenditures Expended 24% 23% 23% 24% 22% 22% 8 Special Fund Cash Balances 3/31/2020 3/31/2021 3/31/2022 3/31/2023 3/31/2024 3/31/2025 Rural County Sales& Use Tax Fund (.09) 493,829 1,217,342 1,599,615 2,017,273 2,261,849 3,285,320 Auditor's 0&M 257,706 308,203 406,129 449,477 433,823 476,277 County Roads Fund 10,214,136 9,944,668 9,206,193 11,376,701 12,654,836 13,877,365 Paths&Trails 274,196 282,040 290,688 302,635 319,245 335,433 Election Equipment Holding 188,150 239,041 282,932 309,078 155,423 182,352 Crime Victims 207,292 211,977 207,104 184,066 149,466 168,772 Victim Witness Activities 23,839 21,736 9,776 11,354 307 307 Historical Preservation Fund 32,668 Community Support Services Fund 889,784 1,228,808 1,728,432 1,704,740 1,908,985 1,834,828 Abatement/Repair/Demolition Fund 279,343 278,480 277,475 282,498 295,779 308,685 REET& Property Tax Admin Asst 67,961 72,275 82,779 85,779 75,754 61,215 National Forest Safety 25,186 6,308 1,304 24,118 32,601 42,778 Trial Court Improvement Fund 117,229 77,040 91,832 98,789 114,927 60,762 Sheriff Special Funds 279,268 31,212 Sheriff's Boating Program 116,697 154,027 82,307 83,762 53,873 Narcotics Investigation 93,171 98,034 94,478 93,114 90,896 Mason County Clean Water District 26,372 205,114 195,145 181,787 Public Health Fund 587,331 1,231,186 1,734,947 3,010,490 4,013,682 4,492,790 American Rescue Plan Act 4,873,348 7,505,610 4,823,391 635,471 Law Library 69,983 55,792 46,253 36,089 23,567 15,203 Lodging(Motel/Hotel)Tax Fund 743,473 802,954 1,195,261 1,727,702 2,120,587 2,514,796 Mental Health Tax Fund 1,421,790 1,604,123 1,802,639 2,273,259 2,541,916 2,411,677 Treasurer's M&O Fund 195,426 83,788 174,849 188,633 219,661 223,919 Veterans Assistance 40,389 91,224 146,263 210,337 250,490 287,967 Skokomish Flood Zone 73,049 21,484 14,301 7,113 33,030 Mason Lake Management District 115,956 77,263 72,745 73,080 102,000 127,352 Spencer Lake Management District 2,833 9,356 8,909 9,783 9,086 7,365 Island Lake Management District 30,881 31,268 29,676 26,081 13,422 13,320 Capital Improvement/Reet 1 Fund 1,988,458 1,399,622 1,745,779 2,260,935 1,865,545 2,669,690 Capital Improvement/Reet 2 Fund 2,634,954 3,519,046 4,619,727 5,437,602 5,401,766 7,150,822 Mason County Landfill 813,149 1,163,830 2,386,763 2,895,475 3,881,181 5,312,968 N. Bay/Case Inlet Utility 1,197,259 1,575,363 1,917,543 2,583,252 3,362,948 4,044,907 Wastewater System Development 3,986 3,986 Rustlewood Sewer&Water 122,899 73,947 139,905 117,150 88,689 94,266 Beards Cove Water 493,887 555,998 630,926 952,871 1,014,317 1,127,443 Belfair WW&Water Reclamation 893,716 304,776 1,731,607 1,675,671 6,344,127 4,574,246 Reserve Landfill 460,201 444,540 443,221 440,914 448,600 446,328 Reserve Beards Cove Ulid 204,119 210,314 217,004 Storm Drain System Development 181,567 179,534 178,727 Information Technology 467,553 471,038 351,850 529,033 759,965 695,630 Equipment Rental & Revolving Fund 3,678,688 3,071,731 4,418,352 4,946,587 5,635,744 6,258,928 Unemployment Fund 138,729 141,240 178,413 214,081 215,452 276,046 TOTALS1 29,910,862 31,252,403 1 43,521,700 54,350,157 61,944.184 64,341,784 HON cVU,y,�,.h MASON COUNTY MONTHLY FINANCIAL MAKH REPORT 2025 2024 vs 2025 Motor Pool Expenditure Comparison FUND OR DEPARTMENT 2024 Expenditures Unexpended %2024 2025 Expenditures Unexpended %2025 Budget through End of Budget Budget through End of Budget Month Authority Month Authority WSU 2,138 124 2,014 5.78% 2,210 153 2,057 6.93% ASSESSOR 32,200 6,805 25,395 21.13% 25,003 9,307 15,696 37.22% EMERGENCY MANAGEMENT 3,052 293 2,759 9.61% 4,180 2,784 1,396 66.60% FACILITIES&GROUNDS 60,219 18,134 42,085 30.11% 64,815 13,192 51,623 20.35% COMMUNITY SERVICES 62,864 13,489 49,375 21.46% 50,750 13,245 37,505 26.10% PARKS&TRAILS 43,392 9,549 33,843 22.01% 42,320 14,657 27,663 34.63% JUVENILE COURT SERVICES 17,571 1,754 15,817 9.98% 18,201 1,764 16,437 9.69% PROSECUTOR 7,128 100 7,028 1.41% 1,393 154 1,239 11.06% CORONER 50,978 3,641 47,337 7.14% 50,993 7,977 43,016 15.64% SHERIFF ADMIN 1,609,936 246,621 1,363,315 15.32% 1,761,781 338,223 1,423,558 19.20% MOTOR POOL 0 0% 0 0% Total 001 GENERAL FUND 1,889,478 300,509 1,588,969 15.90% 2,021,646 401,457 1,620,189 19.86% SHERIFF'S BOATING PROGRAM 0 20 -20 0% 880 20 860 2.23% NARCOTICS INVESTIGATION FUND 0% 0% COMMUNITY SERVICES HEALTH 46,223 11,207 35,016 24.24% 77,658 17,653 60,005 22.73% AMERICAN RESCUE PLAN ACT 0 0% 0 0% TOTAL SPECIAL FUNDS 46,223 11,226 34,997 24.29% 78,538 17,672 60,866 22.50% Total GENERAL FUND&SPECIAL FUNDS 1,935,701 311,735 1,623,966 16.10% 2,100,184 419,129 1,681,055 19.96% 2024 Expenditures Unexpended %2024 2025 Expenditures Unexpended %2025 TOTAL MOTOR POOL EXPENDITURES BY Budget through End of Budget Budget through End of Budget OBJECT CODE Month Authority Month Authority MOTOR POOL SALARIES& BENEFITS 3,220 -3,220 0% 0 0 0 0% MOTOR POOL SUPPLIES 10,150 13,677 -3,527 134.75% 44,500 16,742 27,758 37.62% MOTOR POOL FUEL 401,5001 70,096 331,404 17.46% 408,033 75,427 332,606 18.49% MOTOR POOL LEASE 997,655 196,293 801,362 19.68% 811,199 212,033 599,166 26.14% MOTOR POOL MAINT-MONTHLY 15,874 3,989 11,885 25.13% 37,821 2,467 35,354 6.52% MOTOR POOL REPAIRS& MISC. 101,467 22,287 79,180 21.96% 64,547 26,012 38,535 40.30% MOTOR POOL INSURANCE 27,354 2,172 25,182 7.94% 33,220 2,421 30,799 7.29% MOTOR POOL CAPITAL LEASE 0 0 0 0% 34,000 1,839 32,161 5.41% MOTOR POOL CAP UPFIT 381,701 0 381,701 0.00% 666,864 82,189 584,675 12.32% Total GENERAL FUND&HEALTH FUND 1,935,701 311,735 1,623,966 16.10% 2,100,184 419,129 1,681,055 19.96% Unaudited*Benchmark for month is 25% 10 MASON COUNTY MONTHLY FINANCIAL REPORT MARCH 2025 2024 vs 2025 Special and Other Funds Revenue Comparison Revenue Kevenue Fund Fund Name 2024 Budget Collected Uncollected %2024 2025 Budget Collected Uncollected %2025 Actual dif 2024 No. Through End Revenue Through End of Revenue vs 2025 of Month Month 103 Sales&Use Tax 1,180,000 307,218 (872,782) 26% 1,255,000 319,282 (935,718) 25% 12,065 104 Auditor's O&M 85,250 17,614 (67,636) 21% 90,250 17,374 (72,876) 19% (240) 105 County Road 23,521,200 4,063,600 (19,457,600) 17% 20,085,213 3,515,848 (16,569,365) 18% (547,752) 106 Paths&Trails 10,518 4,532 (5,986) 43% 15,600 1 4,649 (10,951) 30% 117 109 Election Equipment Holdings 53,000 37,724 (15,276) 71% 89,000 19,616 (69,384) 22% (18,108) 110 Crime Victims 59,010 12,127 (46,883) 21% 59,010 20,635 (38,375) 35% 8,508 114 Victim Witness Activities 55,370 - (55,370) 0% 54,646 - (54,646) 0% - 117 Community Support Services 3,743,618 864,064 (2,879,554) 23% 4,594,841 999,349 (3,595,492) 22% 135,285 118 Abatement 13,000 3,810 (9,190) 29% 15,600 3,234 (12,366) 21% (577) 120 REET&Property Tax Admin 25,000 4,782 (20,218) 19% 21,850 4,557 (17,293) 21% (225) 134 National Forest Safety 22,000 - (22,000) 0% 24,000 - (24,000) 0% - 135 Trial Court Improvements 23,000 - 22,652 0% 23,000 5,597 (17,403) 24% 5,597 141 Sheriff's Boating Program 38,800 32,023 (6,777) 83% 55,463 - (55,463) 0% (32,023) 142 Narcotics Investigation Fund 6,500 38 (6,462) 1% 6,500 58 (6,442) 1% 20 145 Mason County Clean Water District 190,000 28,498 (161,502) 15% 190,000 27,170 (162,830) 14% (1,327) 150 Community Services Health 4,156,136 2,508,133 (1,648,003) 60% 5,341,756 973,637 (4,368,119) 18% (1,534,496) 155 American Rescue Plan Act 50,000 424,462 374,462 849% 50,000 8,361 (41,639) 17% (416,100) 160 Law Library 23,260 5,097 (18,163) 22% 23,260 8,099 (15,161) 35% 3,002 163 Lodging Tax(Hotel/Motel) 710,000 215,177 (494,823) 30% 880,000 214,494 (665,506) 24% (683) 164 Mental Health 1,451,758 362,773 (1,088,985) 25% 1,454,701 370,305 (1,084,396) 25% 7,532 180 Treasurer's M&O Fund 231,800 120,413 (111,387) 52% 229,200 108,603 (120,597) 47% (11,810) 190 Veterans Assistance 152,467 19,147 (133,320) 13% 156,339 20,314 163,176 13% 1,167 192 Skokomish Flood Zone 6,414,540 - (6,414,540) 0% - - - 0% - 194 Mason Lake Mngmt Dist#2 43,675 5,349 (38,326) 12% 47,759 5,399 (42,360) 11% 50 195 Spencer Lake Mngmt Dist#3 17,185 1,980 (15,205) 12% 18,124 1,812 (16,312) 10% (168) 199 Island Lake Mngmt Dist#1 100 167 67 167% 500 140 (360) 28% (28) 350 REET 1 Capital Improvements 1,580,000 304,929 (1,275,071) 19% 2,281,470 331,088 (1,950,382) 15% 26,159 351 REET 2 Capital Improvements 1,700,000 353,347 (1,346,653) 21% 1,810,500 374,798 (1,435,702) 21% 21,451 402 Mason County Landfill 7,145,106 1,721,019 (5,424,087) 24% 7,155,539 1,847,451 (5,308,088) 26% 126,431 403 N.Bay/Case Inlet Utility 2,139,353 560,468 (1,578,885) 26% 2,397,965 753,373 (1,644,592) 31% 192,905 411 Rustlewood Sewer&Water 556,436 145,643 (410,793) 26% 1,017,030 92,012 (925,018) 9% (53,631) 412 Beards Cove Water 268,334 79,382 (188,952) 30% 369,429 80,335 (289,094) 22% 952 413 Belfair WW&Water Reclamation 3,137,303 3,332,247 194,944 106% 3,211,402 316,434 (2,894,968) 10% (3,015,812) 428 Reserve Landfill 20,000 5,921 (14,079) 30% 13,109 4,748 (8,361) 36% (1,174) 500 Information Technology Dept 1,300,000 650,000 (650,000) 50% 1,300,000 650,000 (650,000) 50% - 501 Equipment Rental&Revolving 2,010,678 393,490 (1,617,188) 20% 2,156,656 503,148 (1,653,508) 23% 109,658 502 Unemployment Fund 79,202 - (79,202) 0% 80,358 - (80,358) 0% - Totals $ 62,213,599 16,585,177 $ (45,582,770) 27% $ 56,575,070 $ 11,601,920 1 $ (44,673,949) 21% 1 (4,983,257) Unaudited `Benchmark for Month is 25% J:\Financials\2025 Financials\2025 March Financial Report 11 MASON COUNTY MONTHLY FINANCIAL REPORT MARCH 2025 2024 vs 2025 Special and Other Funds Expenditure Comparison Fund Expenditures Expenditures Fund Name 2024 Budget through End of Unexpended %2024 2025 Budget through End of Unexpended %2025 Actual 2024 NO. Month Budget Authority Month Budget Authority vs 200 25 103 Sales&Use Tax 792,509 451,958 340,551 57% 683,143 24,299 658,844 4% (427,660) 104 Auditor's 0&M 117,306 48,705 68,601 42% 126,661 49,563 77,099 39% 858 105 1 County Road 26,198,341 4,083,081 22,115,260 16% 23,536,399 3,962,413 19,573,986 17% (120,668) 106 Paths&Trails 2,439 552 1,887 23% 2,546 576 1,970 23% 24 109 Election Equipment Holdings 64,910 11,981 52,929 18% 100,841 529 100,312 1% (11,452) 110 Crime Victims 109,991 25,072 84,919 23% 113,717 22,186 91,531 20% (2,886) 114 Victim Witness Activities 60,317 - 60,317 0% 54,646 - 54,646 0% 117 Community Support Services 3,743,818 1,073,837 2,669,981 29% 4,592,425 947,829 3,644,596 21% (126,008) 118 jAbatement 54,312 313 53,999 1% 54,401 342 54,059 1% 29 120 REET&Property Tax Admin 110,000 27,192 82,808 25% 101,850 27,145 74,705 27% (47) 134 National Forest Safety 52,000 1,373 50,627 3% 59,000 3,324 55,676 6% 1,951 135 Trial Court Improvements 53,847 186 53,661 0% 73,925 60,034 13,891 81% 59,848 141 Sheriff's Boating Program 39,601 1,582 38,019 4% 55,030 6,090 48,940 11% 4,509 142 Narcotics Investigation Fund 5,958 554 5,404 9% 105,684 836 104,848 1% 282 145 Mason County Clean Water District 195,447 1,309 194,138 1% 192,354 74 192,281 0% (1,235) 150 Community Services Health 4,185,615 1,233,037 2,952,578 29% 5,352,870 1,217,696 4,135,174 23% (15,341) 155 American Rescue Plan Act 5,050,000 398,454 4,651,546 8% 2,050,000 15,0711 2,034,929 1% (383,384) 160 Law Library 36,819 8,928 27,891 24% 38,035 9,087 28,948 24% 159 163 Lodging Tax(Hotel/Motel) 470,562 154,551 316,011 33% 1,073,466 134,753 938,713 13% (19,798) 164 Mental Health 1,595,426 233,860 1,361,566 15% 1,620,457 505,020 1,115,437 31% 271,160 180 Treasurer's M&O Fund 366,704 27,301 339,403 7% 429,200 31,411 397,789 7% 4,110 190 Veterans Assistance 352,467 39,183 313,284 11% 426,339 43,969 382,370 10% 4,787 192 Skokomish Flood Zone 6,414,540 8,800 6,405,740 0% - - - 0% (8,800) 194 Mason Lake Mngmt Dist#2 103,675 375 103,300 0% 107,759 8,974 98,785 8% 8,599 195 Spencer Lake Mngmt Dist#3 27,185 181 27,004 1% 31,124 258 30,866 1% 76 199 Island Lake Mngmt Dist#1 12,100 175 11,925 1% 12,500 201 12,300 2% 25 350 REET 1 Capital Improvements 2,071,184 675,630 1,395,554 33% 4,725,787 590,961 4,134,826 13% (84,669) 351 REET 2 Capital Improvements 2,101,187 958,837 1,142,350 46% 3,062,316 4,987 3,057,329 0% (953,850) 402 Mason County Landfill 61497,423 1,360,671 5,136,752 21% 7,794,103 1,445,230 6,348,873 19% 84,559 403 N.Bay/Case Inlet Utility 2,843,908 251,500 2,592,408 9% 2,621,952 327,350 2,294,602 12% 75,850 411 Rustlewood Sewer&Water 636,387 79,716 556,671 13% 956,096 78,637 877,459 8% (1,079) 412 Beards Cove Water 355,731 53,247 302,484 15% 519,941 39,531 480,410 8% (13,716) 413 Belfair WW&Water Reclamation 2,529,344 652,746 1,876,598 26% 4,811,670 470,459 4,341,211 10% (182,286) 428 Reserve Landfill 31,373 5,647 25,726 18% 252,001 891 251,111 0% (4,757) 500 Information Technology Dept 1,372,546 240,056 1,132,490 17% 1,559,948 446,306 1,113,642 29% 206,250 501 Equipment Rental&Revolving 3,231,269 542,248 2,689,021 17% 2,880,765 538,394 2,342,371 19% (3,854) 502 Unemployment Fund 279,202 25,634 253,568 9% 280,358 9,219 271,139 3% (16,415) Totals $ 72,165,443 $ 12,678,472 $ 59,486,971 18% $ 70,459,309 1 $ 11,023,642 $ 59,435,667 16% (1,654,830) Unaudited *Benchmark for Month is 25% J:\Financials\2025 Financials\2025 March Financial Report 12 MASON COUNTY MONTHLY FINANCIAL REPORT MARCH 2025 OUTSTANDING COUNTY DEBT ORIGINAL APRX ORIGINATION LOAN INTEREST MATURITY NAME OF BOND OR LOAN YEAR AMOUNT RATE FUND BALANCE YEAR MASON COUNTY LTGO 2013 B-JAIL 2014 1,620,000 3.00% REET 1 350 790,000 2033 MAS0144-2-1 PUBLIC WORKS BOND FUND 2016 8,370,000 2.12% COUNTY ROADS 105 2,760,000 2027 N BAY CASE INLET LTGO REF 2017 2018 4,435,000 3.50% NORTH BAY SEWER 403 3,530,000 2042 WATER METER BEARDS COVE '18A 2019 166,000 2.75% BEARDS COVE WATER 412 151,068 2058 WATER METER BEARDS COVE '19 2019 107,400 3.13% BEARDS COVE WATER 412 98,450 2059 MASON COUNTY LTGO 2021 REF BOND 2021 3,167,955 1.06% BELFAIR SEWER 413 1,959,150 2030 MASON COUNTY LTGO 2020B REF BOND 2021 1,175,385 1.72% RUSTLEWOOD FUND 411 1,045,230 2048 MASON COUNTY LTGO 2020A REF BOND 2021 7,259,095 1.00% REET 1 350 & BELFAIR SEWER 413 4,091,055 2032 MASON COUNTY:BELFAIR SEWER EXT-DOC 2020 2,648,452 0.54% BELFAIR SEWER 413 2,434,433 2039 TOTAL COUNTY DEBT AT END OF MONTH 16,859,386 AS OF May 27, 2021 REMAINING NON VOTED DEBT CAPACITY 107,238,013 VOTED DEBT CAPACITY 95,923,650 REMAINING COUNTY DEBT CAPACITY 203,161,663 2025 March Financial Report 13 e��oN Cov�;�� Mason County Agenda Request Form 1854 To: Board of Mason County Commissioners Item No. From: John Taylor Ext: 806 Department: Parks&Trails Briefing: Action Agenda: ❑ Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): March 17,24&April 14,2025 Agenda Date(s): April 1,2025 Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ IT ❑ Risk ❑ Other (This is the responsibility of the requesting Department) Item• Comparison and Discussion of Hazards of Rubber Mulch and Engineered Wood Fiber Background/Executive Summary: Five(5)of Mason County's parks have engineered wood fiber chips(EWF)that require annual maintenance to prevent the EWF from compacting and creating an unsafe surface. Staff must manually"fluff'the material as well as purchase additional EWF to incorporate with existing chips annually. Staff are on a rotating schedule to incorporate new EWF at two(2)locations biannually for an estimated yearly cost of$6,000. The initial discussion was to upgrade both Walker and Union parks to rubber mulch, eliminating EWF and creating a safer surface that will have a twelve(12)year life cycle and save the County money in the long run. However,it was discovered that there is certain health hazards associated with rubber mulch—both recycled tire rubber mulch and virgin rubber mulch. Staff have researched the pros and cons,as well as the potential hazards,of both rubber mulch and EWF. Budget Impact(amount, funding source,budget amendment, etc.): N/A Public Outreach: N/A Requested Action: Discussion and update with more information. Attachment(s)• Health Hazards Sheet HEALTH HAZARDS Rubber Mulch -v-Engineered Wood Fiber RUBBER MULTH: Health Hazard Recycled Tire Rubber Mulch Virgin Rubber Mulch Heavy Metals High potential (lead, cadmium, Lower potential, depending on zinc common in tires) formulation VOCs (Volatile Organic Present; may off-gas, especially in Likely present, but potentially Compounds) heat lower levels PAHs (Polycyclic Present; some are known Possibly absent or reduced, Aromatic Hydrocarbons) carcinogens depending on manufacturing Skin Irritation Reported in some cases; varies by Still possible due to additives child sensitivity and dyes Dust/Inhalation Risk Fine particles can be inhaled Less dusty, but risk still exists during play or maintenance if particles break down High concern for toddlers; toxic Same choking hazard; Ingestion Risk exposure and choking hazard chemical toxicity may be possible lower Heat Retention High—can cause burns on hot days Same—rubber absorbs and retains heat Flammability High—ignites easily and releases Same—rubber is flammable toxic smoke regardless of origin Chemical Leaching Significant over time, especially in Lower but still possible wet climates depending on additives used Odor Strong "tire" smell often reported Milder but may still have rubber odor Environmental Impact Made from waste tires (recycled) Not recycled; uses new but can leach pollutants materials; fewer pollutants References: • Chemical Composition and Potential Health Risks: • Recycled tire rubber used in playgrounds can contain heavy metals like lead and manganese, volatile organic compounds (VOCs) such as toluene, and polycyclic aromatic hydrocarbons (PAHs), some of which are known carcinogens. The Guardian • Flammability Concerns: • Rubber mulch is highly flammable. Studies have shown that shredded rubber produces higher flame heights, faster fire spread rates, and higher maximum temperatures compared to other mulches. LawnStarter By: John M. Taylor EdD(c), PhD, MPPA, MBA, NEMAA 04/03/2025 1 • Chemical Leaching into the Environment: • Metals such as zinc and toxic chemicals like PAHs and phthalates can leach from shredded rubber into natural environments,potentially contaminating soil and water sources. barefootlawnkc.com+3TURI+3UMass Lowell+3 • Regulatory and Research Perspectives: • The U.S. Environmental Protection Agency (EPA) and the Consumer Product Safety Commission (CPSC)have conducted studies on recycled tire crumb used in playgrounds. While some studies suggest minimal health risks, others highlight the need for further research to fully understand potential exposures and health implications. Wikipedia Please note that research on this topic is ongoing, and conclusions may evolve as new studies emerge. ENGINNERED WOOD FIBER: Engineered Wood Fiber(EWF) is a widely used playground surfacing material composed of processed wood fibers. It offers various advantages and disadvantages, as highlighted in recent research and industry analyses.Forest Products Laboratory+4adventureTURF+4Pla ry� Safety Inspections+4 Pros of Engineered Wood Fiber: 1. Cost-Effectiveness: EWF is generally more affordable than many alternative surfacing materials. Installation costs are approximately $4 per square foot, making it a budget- friendly option for many playground projects. 2. Shock Absorption: When maintained at appropriate depths, EWF provides effective impact attenuation, reducing the risk of injuries from falls. A study indicated that maintaining a 9-inch depth of wood chips significantly decreases peak force during impacts, enhancing safety. 3. Natural Aesthetic: EWF offers a natural appearance that integrates well with outdoor environments, enhancing the visual appeal of playgrounds. 4. Environmental Considerations: As a product derived from natural wood, EWF is biodegradable and can be considered an environmentally friendly option. However, it's essential to ensure that the wood used is free from chemical treatments that could pose environmental or health risks. Cons of Engineered Wood Fiber: 1. Maintenance Requirements: EWF compacts over time and requires regular maintenance, including raking and periodic topping off, to maintain appropriate depth and effectiveness. This ongoing upkeep can add to long-term costs and labor. 2. Accessibility Challenges: While EWF can meet basic accessibility guidelines, it may not provide the same level of mobility for individuals using wheelchairs or other mobility By: John M. Taylor EdD(c), PhD, MPPA, MBA, NEMAA 04/03/2025 2 devices as unitary surfaces like poured-in-place rubber. The loose nature of EWF can make navigation more challenging. 3. Durability Concerns: EWF can degrade over time, especially in areas with poor drainage or heavy use. It may require complete replacement approximately every 8 years, depending on environmental conditions and usage patterns. 4. Potential for Splinters: Although processed to minimize sharp edges, EWF can still pose a risk of splinters, which may be a concern for children's safety. 5. Weather Impact: EWF's performance can be affected by weather conditions. It may freeze in cold temperatures, reducing its shock-absorbing properties, and can retain moisture, leading to potential mold or decay if not properly drained. In summary, while Engineered Wood Fiber is a cost-effective and natural-looking playground surfacing option with good shock-absorbing qualities, it requires diligent maintenance and may present challenges related to accessibility, durability, and weather susceptibility. Careful consideration of these factors is essential when selecting the most suitable surfacing material for a playground. Comparison of Wood Chips and Engineered Wood Fiber (EWF) for Playground Surfacing Feature Wood Chips Engineered Wood Fiber (EWF) Material Composition Coarsely ground natural Finely processed hardwood wood fibers Processing Standard Minimal processing; may Manufactured to meet contain bark or debris ASTM F2075 and ASTM F1292 safety standards Impact Attenuation Unreliable;varies with chip Consistently meets fall size and compaction height requirements when installed to spec Accessibility Not ADA compliant Can be ADA compliant when properly compacted and maintained Safety May pose risk of sharp Designed to minimize edges or splinters splinters and meet safety standards Drainage May trap water or promote Designed to drain well when uneven surfaces properly installed over a base layer Maintenance Requires regular raking; Requires raking and less stable surface occasional top-off to maintain safety and accessibility Aesthetic Appeal Natural but rough-looking Clean, uniform natural look Longevity Decomposes faster; not Longer lasting; holds shape designed for high-traffic use better under heavy use By: John M. Taylor EdD(c), PhD, MPPA, MBA, NEMAA 04/03/2025 3 Cost Low upfront cost Moderately higher initial cost but better performance Usage Suitability Better for trails or non- Preferred for playgrounds critical use areas due to safety and ADA compliance References: 1. AdventureTurf Pros and Cons of Engineered Wood Fiber (EWF)Playground Flooring URL: https:Hadventureturf.com/article/pros-cons-engineered-wood-fiber-ewf- playground-flooring 2. Toxics Use Reduction Institute (TURI),University of Massachusetts Lowell Playground Surfacing: Choosing Safer Materials for Children's Health and the Environment URL: https://www.turi.org/publications/playground-surfacing-choosing-safer-materials- for-childrens-health-and-the-environment 3. Cunningham Recreation Pros and Cons of Each Type of Playground Safety Surfacing URL: https:Hcunninghamrec.com/articles/2021/7/pros-and-cons-of-each-type-of- playground-safety-surfacing 4. ASTM International o ASTM F 1292: Standard Specification for Impact Attenuation of Surfacing Materials Within the Use Zone of Playground Equipment o ASTM F2075: Standard Specification for Engineered Wood Fiber for Use as a Playground Safety Surface Under and Around Playground Equipment URL: https://www.astm.org 5. Frontiers in Environmental Health (2025) Assessing Playground Surface Impact Attenuation and Injury Risk URL: https://www.frontiersin.org/journals/environmental- health/articles/10.3389/fenvh.2025.1557660/full By: John M. Taylor EdD(c), PhD, MPPA, MBA, NEMAA 04/03/2025 4 MASON COUNTY PUBLIC WORKS COMMISSIONER BRIEFING April 14, 2025 4:1 Action Items• Road Vacations 421 & 423 County Road Project 2065 Elfendahl Pass Road Improvement Project from MP 1.85 to MP 4.85. Discussion Items: CEDS Project Applications due 511 —Board check-in Old Olympic Hwy Road Improvement Project—Aerial map Commissioner Follow-Up Items: Upcoming Items: April 20th—20 National Volunteer Week April 21st—25th National Work Zone Awareness Week May 4th- IOth National Drinking Water Week May 18th—24th National Public Works Week June 6th Public Works/TIP-CAP presentation at Republican Women meeting e��oN Cov�;�� Mason County Agenda Request Form 1854 To: Board of Mason County Commissioners Item No. From: Michael Collins Ext: 450 Department: Public Works Briefing: ❑x Action Agenda: ❑x Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): April 14, 2025 Agenda Date(s): April 29, 2025 Internal Review: ❑ Finance ❑ Human Resources ❑x Legal ❑ IT ❑ Risk ❑ Other (This is the responsibility of the requesting Department) Item: County Road Project(CRP) 2065 Elfendahl Pass Road Improvement Project Backi!round/Executive Summary: County Road Project (CRP) 2065 is a road improvement project on Elfendahl Pass Road from milepost 1.85 to milepost 4.85, that will consist of resurfacing the existing roadway and shoulders, roadway striping and any other necessary safety improvements. Budget Impact(amount, funding source, budget amendment, etc.): Funds will be County Road Fund and 2026 WSDOT Surface Transportation Block Grant Funds. The preliminary estimated cost of the project is $1,166,000. Public Outreach: The resolution will be published in Shelton Journal. Requested Action: Request Board execute a resolution for County Road Project No. 2065, Elfendahl Pass Road Improvement Project, authorize the Public Works County Engineer to advertise, set bid dates/times, award contract and County Engineer and/or the Chair to sign all pertinent documents. Attachments) 1. Resolution 2. Project Location Map MASON COUNTY COMMISSIONERS RESOLUTION NO: COUNTY ROAD PROJECT NO. 2065 WHEREAS,on Mason County Road No.80610 known locally as the Elfendahl Pass Road and more specifically located in Sec.34,27,22,and 15,T.23N,R 2W,WM at approximately mile post 1.85 to mile post 4.85* work defined as"construction"in the BARS Manual,Page II-63,et seq,is determined to be necessary and proper; and, THEREFORE,BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS that it is their intention to.,* Roadway Improvement Proiect:--asphalt overlay,shoulder improvements,and roadway striping ., SAID WORK is to be performed by Contract and/or County Forces in accordance with Washington State Standard Specifications for Road and Bridge Construction as adopted by Mason County(RCW 36.77.020 and/or RCW 36.77.065 and WAC 136-18). BE IT FURTHER RESOLVED that the described County Road Project is necessary and proper,and the estimated costs of said project are herewith set out as follows: Engineering: $ -10000- Right of Way $ -0- Construction $ 11156LOOO The County Road project herein described in HEREBY DECLARED to be a public necessity,and the County Road Engineer is HEREBY ORDERED AND AUTHORIZED to report and proceed 11ereon as by law,provided and in accordance with RCW 36.75.0509 36.80.080 and 36.80.070, ADOPTED this day of 2025. BOARD OF COUNTY COMMISSIONERS MASON COUNTY,WASHINGTON Sharon Trask,Chair ATTEST: Pat Tarzwell,Vice Chair McKenzie Smith,Clerk of the Board Randy Neatherlin,Commissioner APPROVED AS TO FORiMe Tim Whff�eead,Ch.DPA cc: Co.Commissioners Engineer JOURNAL: Publ.It,* 05/08/2025 Camp Pond N MP 4.8� CRPf 2065 Elfendauhll Pass Road Pond ;oat Ranch Rd Oak Improvement Project Patch Lake Goat Ranch Rd lR`�yt oe v c E n L 4a c 0 m c m a J 2 � 14 4 J wa LI Long 467ft Marsh o��d 496 0 aQ J I Q MP 4.85 W I � I � I � MP 1.85 [V 2 MP 1.85 I I _ 0.25 0.13 0 0.25'1;, 0.5 0.75 1 I r ,06 Miles I a 2024-2025 COMMUNITY AND ECONOMIC DEVELOPMENT STRATEGIES PROJECT LIST - Funding From State, Year Lead Organizatio Funding Request i n Partnerships Project Title Project Type Secured Funding Fecleral,Other Phase Added Mason cGunty PW Mason City a,.o, ,,,� .::.. ,. IGA h c........:.... /o..¢ ..-:.o. :..r,.r... ..:a ./oc r WWI t es,R" ---- ��� -"-�.-� 84 11% to ovn nnn c� e'..., Design /GeRstemetlen 2018 Mason County PW DOT,Mason Transit,Utilities Trails Road Alternative-Razor Road Extension Utilities,Transportation,Public Safety,Land $ 2,500,000 30.00% $ 750,000.00 $$�1,750,000.00 State Design Construction 2018 Use,Economic Development Mason County PW DOT,Mason Transit,Belfair Community,Utilities, SR3 Freight Corridor-Romance Hill Connector Utilities,Transportation,Public Safety,Land $ 1,320,000 16.67% $ 220,000.00 $ 1,300,000.00 State Design Construction 2018 PAC Use,Economic Development MaSGA COURty-PW MasenCeuxty n..falF WRF r:.-., Equipment Util ties,Pull' .,..6RWPRtR1, 9:84% $ $ '.7^,°^^�.09 GBRARAetlen 282-1 Economic Development :W Magen-County Resiliency %TE:.v:ORMEnta, 8:00.6 Sj $ gBQogo oo cells••'••:••^ 202� Masetereunt'-n+' p4asen[eun% Mason Plan update Q00% SJ $ 25 ,/Be^.^e& Plannlgg 2021 Feens *�•�Pm t aa�r�ty PAL Masan-County Plefth o Case!Rlet WRP r_co/co plot. Ui 1 ties,Pub'E Saf g gg% $ $ 206 nnn.gg ptallRiR 2424 Transportation Projects Growth Area Notes Belfair UGA intersections Belfair Necessary for BPA and concurrency SR3 Freight corridor- Log Yard Belfair Preliminary design necessary for planned connection Log Yard W-freight upgrade Belfair Upgrade to connect intermodal freight Deegan/Shelton Matlock Shelton Facilitates Shelton and Shelton UGA growth Utility Projects Growth Area Notes Belfair WRF expansion Belfair Engineering Report necessary to facilitate UGA growth SR 3 utility relocation Belfair Necessary for WSDOT fish passage project North Bay upgrades Allyn GSP underway now-detail coming on growth projects Criterion Details Possible Scoring Points Community Support is measured by the level of 20 A project that Partnerships commitment of individuals and demonstrates broad organizations in favor of the project. support of Have you received letters of support municipalities and for this project? Is there a stakeholders committed private or tribal partner? receives 20 points. Does the project include more than A project that one jurisdiction? demonstrates some community support receives 10 points. Project In keeping with the principles of the 20 Projects located in Location Growth Management Act, projects Urban Growth Areas located within Urban Growth Areas receive 20 points. will receive priority scoring, followed Projects located in by those located in Rural Activity Rural Activity Centers, and then rural Centers receive 15 unincorporated areas. points. Other locations receive 10 points. Project Is the project ready for funding and 25 A project that Readiness how quickly can construction begin? demonstrates full readiness will Readiness includes: receive the • A budget with identified maximum 25 funding sources points. A project • Matching funds secured that demonstrates • Feasibility study conducted at least 3 examples • Ability to complete the of readiness will project within the funding receive 15 points. A period project with less • Site control than 3 examples will • Vetting with affected receive 0 points. stakeholders • In the case of planning or design, has any work been completed to date and if so, what percentage? • In the case of construction, an appropriate level of design Economic The ability to create good jobs and 25 A project that Impact increase tax revenue; to improve the demonstrates economy for workers and impact in 5 or more employers; stabilizes utility rates for areas will receive a customers; to increase access to maximum of 25 housing, education, or points. A project transportation; expands areas for that demonstrates development; improves regional at least 3 examples competitiveness; addresses of readiness will persistent economic hardship in the receive 15 points. A community. project with less than 3 examples will receive 0 points. Housing This project is directly related to 20 A project that Support creating affordable workforce demonstrates housing in Mason County. support for housing will receive 20 points. A project that does not will receive 0. Environmental This project either addresses 15 A project that and health imminent threats to public health or demonstrates one Impact the environment. or more these criteria will receive 15 points.A project that does not will receive 0 Comprehensive Is this project supported by 15 A project that Planning inclusion in the publiclyvetted demonstrates planning documents of the sponsor? inclusion in planning Examples: documents will • County or City receive 15 points. A Comprehensive plan project that does • Port comprehensive scheme not will receive 0. • Homelessness Response Plan • Capital Improvement Plan • Comprehensive Economic Development Strategy list CRP 2064 Old Olympic HW MP 1 .50-M P 2.89 SFe�O OMF�F�O R MP 2.89 $E RO RD f Off' SE GR SE CRADDICK RD �F OHO GN � c y To y� �o Oyster Bay ate Sources: Esri, HERE, Garmin, USGS, Intermap, INCREMENT P, NRCan, Esri MP 1.50 Japan, METI, Esri China (Hong Kong), Esri Korea, Esri