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05/18/2023 The meeting will be held via Zoom (online/telephone) and in-person. Zoom meeting link - https://zoom.us/m/96730318647?pwd=OU42al gwcUl6Y014YmFFREQOeEZLdz09 DRAFT Meeting Agenda Mason County Civil Service Commission 423 N. 5t" Street, Shelton, WA Thursday, May 18, 2023 5:00 P.M. Call Meeting to Order: 5:00 PM Roll Call: Susan Ickes, William Kendrick and Mark Nault Business: 1. Approval of Minutes: April 20, 2023, regular meeting minutes and May 8, 2023, special meeting minutes. Action 2. Chief Examiner Update 2.1. Position Tracking - 16 vacant funded positions: Community Service Officer-1, Corrections Deputy-6, Deputy Sheriff-5, Evidence Technician-1, and Support Specialist-3 2.2. The minimum age for Corrections Deputy and Deputy Sheriff positions is 21 years of age, prior to hire. Approval of applicants taking a test through Public Safety Testing prior to reaching the minimum age of 21 years. Action 3. Sheriff's Office Update 3.1. Corrections 3.2. Patrol 3.3. Support Staff 4. Adjourn Next regular meeting is Thursday, June 15, 2023 Americans with Disabilities Act(ADA)accommodations provided upon request. Those requiring special accommodations, please contact Becky Rogers at 36o-427-9670, Ext 268 or rsr(a)masoncountywa.gov twenty-four(24)hours prior to the meeting. Mason County Civil Service Commission Meeting Minutes April 20, 2023 The regular meeting was called to order at 5:00 p.m. by Chairperson Sue Ickes. Attendance: Sue Ickes, Chair Mark Nault, Vice-Chair; and William Kendrick, Commissioner Others: Tami Beyer, Kevin Hanson, Keli Dunlap, and Becky Rogers. Business: 1. Approval of Minutes: March 16, 2023, regular meeting minutes Cmmrs. Nault/Ickes moved and seconded to approve the March 16, 2023, regular meeting minutes. Motion carried unanimously. 2. Chief Examiner Update 2.1. Position Tracking - 16 vacant funded positions: Community Service Officer-1, Corrections Deputy-6, Deputy Sheriff-5, Evidence Technician-1, and Support Specialist-3 2.2. Approval of reallocating a Jail Support Specialist position to a Community Service Officer position. Chief Hanson presented the proposal to reallocate a Support Specialist (SS) position in the Jail to a non-commissioned Community Service Officer (CSO) position. The intent is to supplement the existing Corrections staff without hiring fully commissioned Corrections Deputies. The reallocated position would primarily be assigned to booking related duties and the existing duties associated with the SS2 position, which is held by Keli Dunlap. Currently, there are two Support Specialist (SS) positions in the Jail, SS1 and SS2. The intent is to eliminate the SS2 position and reallocate that position to a CSO. It is an intermediate position between being a full CSO and a commissioned custody officer. They will be able to Y-rate the SS2 salary which exceeds the top CSO pay. The SS2 position would take a pay freeze until the CSO position salary catches up. The reallocation proposal will need to go to the County Commissioners for approval. The Board members discussed the reallocation request briefly. Chief Beyer clarified that the reallocation would eliminate a SS2 position, reducing the number of Support Specialist positions from the cumulative total of staff and reallocating would add one Community Service Officer position. Cmmrs. Nault/Ickes moved and seconded to approve reallocating a Support Specialist 2 position to a Community Service Officer position. Motion carried unanimously. Mason County Civil Service Commission Meeting Minutes April 20,2023 Page 2 2.3. Approval of revised Community Service Officer position description. The Board members briefly discussed the draft position description in the meeting packet for the CSO position. Cmmrs. Nault/Ickes moved and seconded to approve the revised position description for the Community Service Officer position. Motion carried unanimously. 3. Sheriff's Office Update 3.1. Corrections - There are six vacant positions. One staff person is in the final stages of background with Grays Harbor and will likely be leaving the agency. One lateral candidate is in the background check process. The jail population remains about 40% of the standard population level. 3.2. Patrol - There is one lateral candidate in the background check process. 3.3. Support Staff - There are six Support Specialist applicants scheduled for interviews next week. Chief Beyer stated that the pending gun ban legislation has increased the number of firearm purchases and the concealed pistol licenses issued by the Sheriff's Office. 4. Adjourn - The meeting adjourned at 5:24 p.m. Approved: Susan Ickes William Kendrick Mark Nault Chair Vice-Chair Commissioner Becky Rogers Secretary/Chief Examiner Mason County Civil Service Commission Special Meeting Minutes May 8, 2023 The special meeting was called to order at 1:00 p.m. by Chair Sue Ickes. Attendance: Sue Ickes, Chair, William Kendrick, Vice-Chair, and Mark Nault, Commissioner Others: Jason Dracobly, Tami Beyer, and Becky Rogers. Business: 1. Approval of revisions to the Mason County Sheriff's Office (MCSO) Employment Standards relating to use of marijuana as noted below. Remove "Use of marijuana in the last 12 months" as an Automatic Removal Factor. Add "Excessive use of marijuana in the last 3 years" as a Potential Removal Factor. Chief Dracobly presented the proposed revisions listed above. He stated that the social use of marijuana in the community is more prevalent and the current standards relating to marijuana limit potential applicants who may be qualified to fill positions. The proposal leaves it open for the MCSO to evaluate the applicants on a case-by-case basis. The Sheriff's Office has a no drug use policy if an applicant is hired. The Board discussed the proposal. Cmmrs. Kendrick/Nault moved and seconded to approve the revisions to the Mason County Sheriff's Office Employment Standards relating to use of marijuana. Motion carried unanimously. 2. Adjourn - The meeting was adjourned at 1:09 p.m. Approved: Susan Ickes William Kendrick Mark Nault Chair Vice-Chair Commissioner Becky Rogers Secretary/Chief Examiner Mason County Support Services Department 411 North S'h Street Shelton,WA 98S84 360.427.9670 MEMORANDUM To: Civil Service Commission From: Becky Rogers, Secretary/Chief Examiner Date: 5/18/2023 Subject: Civil Service Position Tracking Listed below are the 2023 Civil Service positions, which are funded and vacant*: Vacant Positions 1 FTE—Deputy Sheriff(Eff 7/23/2023) 1 FTE—Support Specialist(Eff 4/28/2023) 1 FTE—Support Specialist(Eff 3/31/2023) 1 FTE— Evidence Technician (Eff 3/10/2023) 1 FTE— Deputy Sheriff(Eff 3/13/2023) 1 FTE— Deputy Sheriff(Eff i/i/2023) 1 FTE—Deputy Sheriff(Eff 1/i/2023) 1 FTE—Corrections Deputy(Eff i/i/2023) 1 FTE— Deputy Sheriff(Eff 11/30/2022) 1 FTE—Community Service Officer(Eff 9/16/2022) 1 FTE—Corrections Deputy(Eff 8/1/2022) 1 FTE—Corrections Deputy(Eff 7/1/2022) 1 FTE—Corrections Deputy(Eff 3/13/2022) 1 FTE—Corrections Deputy(Eff 1/l/2022) 1 FTE—Support Specialist z(Eff 10/1/2021) 1 FTE—Corrections Deputy(Eff 8/12/2021) 16 FTE Vacant Funded Positions *Per MUNIS 5/15/2023 Support Services Budget Commissioner Emergency Human Information Labor Risk Manager Administration Management Resources Services Relations Management 5. RECRUITMENT & ELIGIBILITY 5.1 Announcement of Examination: A. All externally advertised examinations shall be published, posted or advertised at least fifteen (15) days prior to the announcement's closing date as determined by the chief examiner or commission. Notices shall be posted or advertised on the county website as determined by the chief examiner or commission. B. All promotional examinations shall be publicized at least fifteen (15) days prior to the closing date by sending the announcement to all sheriff's office employees via email and may include posting the announcement as determined by the commission or chief examiner. The announcement shall state the plan for the examination process and list the components of the examination process as required by Section 6.10. 5.2 Filing of Applications: All applicants for positions in the classified service that are advertised externally to the sheriff's office must submit a signed application on the form prescribed by the commission. All applications must be received in the commission's office within the time limit fixed in the official announcement of examination. A. Promotional Exams: All applicants for promotional examinations must submit a notice of intent to test or other required materials as specified in the official announcement to the chief examiner within the time limit fixed in the official announcement of examination. B. Application Fee: All applicants for exams advertised externally to the sheriff's office may be required to pay an appropriate application fee in accordance with applicable Mason County ordinances, taking into account the ability of the applicant to pay. An application shall not be considered received until the appropriate application fee has been paid if required. 5.3 Change of Applicant's Address: All applicants are responsible for notifying the commission in writing of any change of address and or status. Notice will be accepted via email. 5.4 Qualifications: To be eligible for examination, applicants must meet the qualifications as set out in the announcement. The commission shall prescribe for each position such qualifications as in its judgment are necessary for job performance. Unless specifically designated otherwise by the commission or state law, the following shall be qualifications for all positions: A. Citizenship. Applicants must be citizens of the United States and able to read, write, and speak the English language so as to be easily understood. B. Age. The minimum employee age shall be stated in the announcement of examination. The commission shall permit filing by applicants not more than one (1) year under the specified minimum age. If such applicants are successful in passing the examination, their eligibility shall be held in abeyance until they reach the required minimum age, at which time they must report reaching the minimum age in writing. They shall then be placed on the eligibility list in accordance with their final examination ratings. Any eligibility so attained shall expire with that of other eligibles from the same examination. 5.5 Proof of Qualifications: The chief examiner may require evidence of a satisfactory degree of education, training, experience, or any other qualifications required for eligibility. 5.6 Rejection of Application: The chief examiner shall reject any application or applicant for appointment, promotion, or re-employment for any of the following reasons: A. The applicant lacks the minimum qualifications set forth in the examination announcement. B. The applicant has made a false statement on the application with regard to any material facts. C. The applicant has been dismissed for cause from any classified position in a law enforcement agency within the preceding twelve (12) months and no grievance or appeal is pending. D. The applicant, after notification, did not appear at the time and place designated for examination. E. The applicant has directly or indirectly paid or promised to pay any money or other valuable thing to any person to achieve appointment, promotion, or re- employment. 5.7 Deputy Sheriff Lateral Entry: An eligibility list for deputy sheriff may be created from the names of persons who are or have been employed within the last twelve (12) months by another civilian law enforcement agency as full-time, paid, peace officers having law enforcement authority. Applicants must possess current certification by the Washington State Criminal Justice Training Commission or equivalent state-approved basic law enforcement academy certification from another state and meet the following qualifications: A. Meet minimum qualifications of a Mason County deputy sheriff; and MASON COUNTY SHERIFF'S OFFICE EMPLOYMENT STANDARDS Prior to appointment to a position, an applicant must successfully complete a thorough background investigation. The background investigation may consist of, but is not limited to,the following:Sheriff's Office Interview, Employment History Check, Neighborhood Check, Reference Check, Behavioral Assessment, Polygraph Examination, Medical Examination (including drug screen),and Criminal, Driving,and Financial History Checks. Failure to successfully pass or complete any phase of the Sheriff's Office background investigation is cause for removal from the employment eligibility list. The following information is provided to demonstrate the Sheriff's Office standards; this is not meant to be an exhaustive list. Information obtained in the background investigation and testing may be cause for the Sheriff's Office to request removal of an applicant from an eligibility list as "unfit for service." If you have questions about the background investigation or the civil service process, please call the Sheriff's Office at 360-427- 9670 x 313 or the Civil Service Chief Examiner at 360-427-9670 X 268. Mandatory Requirements Birth Certificate or naturalization papers,or 21 Years of Age(prior to appointment) Read,Write&Speak English Permanent Resident Card High School Diploma or GED Washington State Driver's License(Prior to appointment) Automatic Removal Factors Any one or a combination of these factors will be cause for removal Use of steroids in the last 24 months,or any Unfit for service based on the behavioral Intentional deception of misrepresentation in any other illegal drug use in the last 5 years other assessment or manipulation of the behavioral stage of the background investigation than steroids assessment Felony conviction as an adult Failing the polygraph examination Use of a prostitute within the last 5 years Illegal sexual relations with a minor A domestic violence conviction DUI conviction within the last 5 years Potential Removal Factors Any one or a combination of these factors may be cause for removal Conduct Drug Standards Cooperation with Background Investigation History of behavior demonstrating anger Pattern of illegal use of drugs in the past 10 Intentional deception in the selection process of any control problems years law enforcement agency Pattern of fighting(physical or verbal) Excessive illegal use of drugs prior to the past Failing the polygraph examination 10 years Prejudice of bigotry towards a class of people Excessive use of marijuana in the last 3 years. Failure to notify Civil Service or the Sheriff's Office of a change of address or job change during any part of the Civil Service processing including while on an eligibility list. Discriminatory action,including sexual Employment History Failure to show for any Sheriff's Office misconduct and harassment appointment or being more than 20 minutes late History of fiscal irresponsibility Significant non-judicial punishment in the Failure to cooperate with the background investigation military(e.g.,Article 15 or Captain's Mast) process Falsifying official documents or giving false Unsatisfactory work history Driving Record information Untreated alcohol or substance abuse Significant history or disciplinary or corrective Multiple traffic infractions within last five years(e.g. action,including being late to work and no liability insurance,no driver's license or speeding) abuse of unscheduled leave Criminal History Unexplained frequent job turnover More than one DUI conviction in a lifetime Criminal conduct as an adult Misrepresentation on an employment Knowingly driving without a valid driver's license or application without car insurance for an extended period Any act of domestic violence Negative personal or professional references Insubordination Decisions to remove applicants from employment eligibility lists are made by the Civil Service Commission or Chief Examiner. Applicants may request a review of their removal from a list pursuant to Civil Service Rules. The list is not all inclusive and individual circumstances or histories not presented in the list may disqualify a candidate as well. To view the Civil Service Rules, go to https://masoncountywa.gov/forms/civil-service/civil-service-rules.pdf. Approved 5/8/2023 . 0 Mason • •ffice - Corrections Officer cateigory Requirement Required at time Test Him Written Examination Yes, required Q LEO/CO Physical Ability Test(PAT) Yes,required Q Your physical ability teal must be completed 90 days (-3 momhs)before or after your passing written Minimum Age 21 Q ,_ Mason County Sheriff's Office - Deputy Sheriff Tilsit Him Wdtten Examination Yes, required p LED/CO Physical Ability Teat(PAT) Yes, require p Yourphysical abilityteg gnus[be complete 90 days (-3 mbidhs)before or after your passing written Minimum Age 21 p