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2013/08/27 MASON COUNTY LODGING TAX ADVISORY COMMITTEE MEETING MINUTES August 27, 2013 Attendance: Bonnie Knight, Duane Wilson, Kelly Bergh, Stephanie Rowland and Terri Jeffreys were in attendance. 1. The Chairperson called the meeting to order at 9:05 a.m. 2. Knight/Wilson moved and seconded to approve the August 20, 2013 meeting minutes. Motion carried unanimously. 3. The Committee reviewed the revisions to the 2014 grant application and approved it for circulation. 4. 2014 application process for general tourism promotion and Visitor Information Centers - Cmmr. Jeffreys wanted to see an RFP process for next year, but with the limited timeframe there needed to be another option for 2014. She provided a copy of Chelan County's contract for general tourism. It is a five year contract based on a percentage of lodging tax dollars. There are also performance measures included. Heidi McCutcheon noted that in Chelan the LTAC is an advisory board to the Chamber of Commerce in deciding tourism promotion activities. The Committee discussed using occupancy rates as a performance measure. They agreed that they would like to be involved in the marketing decisions and to have a more collaborative process in 2014. The Committee requested that the Chambers submit proposals for VIC and general tourism promotion for 2014 by September 30th. An annual contract similar to 2013 will be considered along with the festival and event applications at the next meeting. 5. Schedule next meeting date —October 17, 2013 at 9:00 a.m. 6. The meeting adjourned at 10:46 a.m. LODGING TAX ADVISORY COMMITTEE MASON COUNTY, WASHINGTON ATTEST: Shannon Goudy, LTAC Clerk Terri Jeffreys, Chairperson