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Home My WebLink About2026/11/02 - Briefing Packet MASON COUNTY COMMISSIONER BRIEFING INFORMATION FOR THE WEEK OF November 2, 2026 In the spirit of public information and inclusion, the attached is a draft of information for Commissioner consideration and discussion at the above briefing. This information is subject to change, additions and/or deletion, and is not all inclusive of what will be presented to the Commissioners. Please see draft briefing agenda for schedule. 1854 , CO% BOARD OF MASON COUNTY COMMISSIONERS DRAFT BRIEFING MEETING AGENDA 411 North Fifth Street, Shelton WA 98584 Week of November 2, 2026 1854 Monday Noon WA State Association of Counties Zoom Meeting* Virtual Assembly *This is being noticed as a Special Commission meeting because a quorum of the Mason County Commission may attend this event and notification is provided per Mason County Code Chapter 2.88.020-Special Meetings. Monday, November 2, 2026 Zoom link available on the Mason County website Commission Chambers Times are subject to change,depending on the amount of business presented 9:00 A.M. State Auditor's Office 9:15 A.M. Sheriff's Office—Lieutenant Schoeneberg 9:20 A.M. WSU Extension—Heidi Steinbach 9:25 A.M. Support Services—Travis Adams Commissioner Discussion—as needed Commission meetings are live streamed at http://www.masonwebtv.com/and public comment is accepted via email msmith(climasoncountywa• ogv;mail to Commissioners Office,411 N 5'Street,Shelton,WA 98584;or phone at(360)427-9670 ext.419. If you need to listen to the Commission meeting via telephone,please provide your telephone number to the Commissioners' office no later than 4:00 p.m.the Friday before the meeting. If special accommodations are needed,contact the Commissioners'office at Shelton(360)427-9670 ext.419 Briefing Agendas are subject to change,please contact the Commissioners' office for the most recent version. Last printed 10/28/26 at 2:05 PM Mason County Agenda Request Form 1854 To: Board of Mason County Commissioners Item No. From: Leo Kim, CPA Ext:472 Department: Auditor Briefing: Action Agenda: ❑ Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): November 2,2026 Agenda Date(s): Click or tap here to enter text. Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ IT ❑ Risk ❑ Other (Please ensure proper internal review channels have been followed, this is the responsibility of the requesting Department) Item: 2025 SAO Exit Conference Background/Executive Summary: The purpose is to close the SAO 2025 Audit. Associated Costs/Budget Impact(amount, funding source,budget amendment, etc.): Public Outreach: Requested Action: Attachment(s): Exit Conference: Mason County The Office of the Washington State Auditor’s vision is increased trust in government. Our mission is to provide citizens with independent and transparent examinations of how state and local governments use public funds, and develop strategies that make government more efficient and effective. The purpose of this meeting is to share the results of your audit and our draft reporting. We value and appreciate your participation. Audit Reports We will publish the following reports: • Accountability audit for January 1, 2025 through December 31, 2025 – see draft report. Audit Highlights We appreciate County staff’s assistance and prompt responses to our audit requests which allowed the audit to progress in a timely manner. Staff in each department we worked with were friendly and helpful and we appreciate the good working relationship. Recommendations not included in the Audit Reports Exit Items We have provided exit recommendations for management’s consideration. Exit items address control deficiencies or noncompliance with laws or regulations that have an insignificant or immaterial effect on the entity, or errors with an immaterial effect on the financial statements. Exit items are not referenced in the audit report. Finalizing Your Audit Report Publication Audit reports are published on our website and distributed via email in a .pdf file. We also offer a subscription service that notifies you by email when audit reports are released or posted to our website. You can sign up for this convenient service at https://portal.sao.wa.gov/SAOPortal. Management Representation Letter We have included a copy of representations requested of management. Audit Cost At the entrance conference, we estimated the cost of the audit to be $82,000 and actual audit costs will approximate that amount. 1 Your Next Scheduled Audit Your next audit is scheduled to be conducted in 2027 and will cover the following general areas: • Accountability for public resources • Financial statement • Federal programs The estimated cost for the next audit based on current rates is $89,000 plus travel expenses. This preliminary estimate is provided as a budgeting tool and not a guarantee of final cost. Working Together to Improve Government Audit Survey When your report is released, you will receive an audit survey from us. We value your opinions on our audit services and hope you provide feedback. Local Government Support Team This team provides support services to local governments through technical assistance, comparative statistics, training, and tools to help prevent and detect a loss of public funds. Our website and client portal offers many resources, including a client Help Desk that answers auditing and accounting questions. Additionally, this team assists with the online filing of your financial statements. The Center for Government Innovation The Center for Government Innovation at the Office of the Washington State Auditor offers services specifically to help you help the residents you serve at no additional cost to your government. What does this mean? We provide expert advice in areas like Lean process improvement, peer-to-peer networking, and culture-building to help local governments find ways to be more efficient, effective and transparent. The Center can help you by providing assistance in financial management, cybersecurity and more. Check out our best practices and other resources that help local governments act on accounting standard changes, comply with regulations, and respond to recommendations in your audit. The Center understands that time is your most precious commodity as a public servant, and we are here to help you do more with the limited hours you have. If you are interested in learning how we can help you maximize your effect in government, call us at (564) 999-0818 or email us at Center@sao.wa.gov. Questions? Please contact us with any questions about information in this document or related audit reports. Tina Watkins, CPA, Director of Local Audit, (360) 260-6411, Tina.Watkins@sao.wa.gov Wendy Choy, CFE, Assistant Director of Local Audit, (425) 502-7067, Wendy.Choy@sao.wa.gov Melinda Seibert, CPA, Audit Manager, (360) 845-1485, Melinda.Seibert@sao.wa.gov Christine MacIntyre, Assistant Audit Manager, (360) 845-1483, Christine.MacIntyre@sao.wa.gov Colleen Williams, Audit Lead, (253) 523-3031, Colleen.Williams@sao.wa.gov 2 Scan to see another great way we’re helping advance #GoodGovernment Accountability Audit Report Mason County For the period January 1, 2025 through December 31, 2025 Published (Inserted by OS) Report No. (Inserted by OS) 3 Insurance Building, P.O. Box 40021  Olympia, Washington 98504-0021  (564) 999-0950  Pat.McCarthy@sao.wa.gov Office of the Washington State Auditor Pat McCarthy Issue Date – (Inserted by OS) Board of Commissioners Mason County Shelton, Washington Report on Accountability Thank you for the opportunity to work with you to promote accountability, integrity and openness in government. The Office of the Washington State Auditor takes seriously our role of providing state and local governments with assurance and accountability as the independent auditor of public accounts. In this way, we strive to help government work better, cost less, deliver higher value and earn greater public trust. Independent audits provide essential accountability and transparency for County operations. This information is valuable to management, the governing body and public stakeholders when assessing the government’s stewardship of public resources. Attached is our independent audit report on the County’s compliance with applicable requirements and safeguarding of public resources for the areas we examined. We appreciate the opportunity to work with your staff and value your cooperation during the audit. Sincerely, Signature Here (Please do not remove this line) Pat McCarthy, State Auditor Olympia, WA Americans with Disabilities In accordance with the Americans with Disabilities Act, we will make this document available in alternative formats. For more information, please contact our Office at (564) 999-0950, TDD Relay at (800) 833-6388, or email our webmaster at webmaster@sao.wa.gov. 4 Office of the Washington State Auditor sao.wa.gov Page 3 TABLE OF CONTENTS Audit Results .................................................................................. Error! Bookmark not defined. Related Reports .............................................................................. Error! Bookmark not defined. Information about the County ........................................................ Error! Bookmark not defined. About the State Auditor's Office .................................................... Error! Bookmark not defined. 5 Office of the Washington State Auditor sao.wa.gov Page 4 AUDIT RESULTS Results in brief This report describes the overall results and conclusions for the areas we examined. In those selected areas, County operations complied, in all material respects, with applicable state laws, regulations, and its own policies, and provided adequate controls over the safeguarding of public resources. In keeping with general auditing practices, we do not examine every transaction, activity, policy, internal control, or area. As a result, no information is provided on the areas that were not examined. About the audit This report contains the results of our independent accountability audit of Mason County from January 1, 2025 through December 31, 2025. Management is responsible for ensuring compliance and adequate safeguarding of public resources from fraud, loss or abuse. This includes the design, implementation and maintenance of internal controls relevant to these objectives. This audit was conducted under the authority of RCW 43.09.260, which requires the Office of the Washington State Auditor to examine the financial affairs of all local governments. Our audit involved obtaining evidence about the County’s use of public resources, compliance with state laws and regulations and its own policies and procedures, and internal controls over such matters. The procedures performed were based on our assessment of risks in the areas we examined. Based on our risk assessment for the year ended December 31, 2025, the areas examined were those representing the highest risk of fraud, loss, abuse, or noncompliance. We examined the following areas during this audit period: • Cash receipting – timeliness and completeness of deposits • Accounts receivable – utility billing, adjustments and collections • Open public meetings – compliance with minutes, meetings and executive session requirements • Financial condition – reviewing for indications of financial distress 6 Office of the Washington State Auditor sao.wa.gov Page 5 RELATED REPORTS Financial Our opinion on the County’s financial statements and compliance with federal grant program requirements is provided in a separate report, which includes the County’s financial statements. That report is available on our website, https://portal.sao.wa.gov//ReportSearch. That report includes a finding for a significant deficiency in internal controls over accurate reporting of its financial statements. Federal grant programs We evaluated internal controls and tested compliance with the federal program requirements, as applicable, for the County’s major federal program, which is listed in the Schedule of Findings and Questioned Costs section of the separate financial statement and single audit report. That report is available on our website, http://portal.sao.wa.gov/ReportSearch. 7 Office of the Washington State Auditor sao.wa.gov Page 6 INFORMATION ABOUT THE COUNTY Mason County operates under an elected, three-member Board of Commissioners, which is responsible for the adoption of the annual budget and establishment of local ordinances and policies. Additional elected officials include Assessor, Auditor, Clerk, Coroner, Prosecutor, Sheriff, Treasurer and judges for the District and Superior Courts. Nearly 410 County employees provide an array of services including public safety, District and Superior Courts, health, water and sewer utilities, solid waste transfer sites, planning, roads, public works, building, fair, parks and other general governmental services. The County serves about 69,600 citizens and reported total expenditures of about $85.1 million in 2025. Contact information related to this report Contact: Leonard Kim, Chief Financial Officer Telephone: (360) 427-9670 ext. 472 Website: www.masoncountywa.gov Information current as of report publish date. Audit history You can find current and past audit reports for Mason County at https://portal.sao.wa.gov//ReportSearch. 8 Office of the Washington State Auditor sao.wa.gov Page 7 ABOUT THE STATE AUDITOR’S OFFICE The State Auditor’s Office is established in the Washington State Constitution and is part of the executive branch of state government. The State Auditor is elected by the people of Washington and serves four-year terms. We work with state agencies, local governments and the public to achieve our vision of increasing trust in government by helping governments work better and deliver higher value. In fulfilling our mission to provide citizens with independent and transparent examinations of how state and local governments use public funds, we hold ourselves to those same standards by continually improving our audit quality and operational efficiency, and by developing highly engaged and committed employees. As an agency, the State Auditor’s Office has the independence necessary to objectively perform audits, attestation engagements and investigations. Our work is designed to comply with professional standards as well as to satisfy the requirements of federal, state and local laws. The Office also has an extensive quality control program and undergoes regular external peer review to ensure our work meets the highest possible standards of accuracy, objectivity and clarity. Our audits look at financial information and compliance with federal, state and local laws for all local governments, including schools, and all state agencies, including institutions of higher education. In addition, we conduct performance audits and cybersecurity audits of state agencies and local governments, as well as state whistleblower, fraud and citizen hotline investigations. The results of our work are available to everyone through the more than 2,000 reports we publish each year on our website, www.sao.wa.gov. Additionally, we share regular news and other information via an email subscription service and social media channels. We take our role as partners in accountability seriously. The Office provides training and technical assistance to governments both directly and through partnerships with other governmental support organizations. Stay connected at sao.wa.gov • Find your audit team • Request public records • Search BARS Manuals (GAAP and cash), and find reporting templates • Learn about our training workshops and on-demand videos • Discover which governments serve you — enter an address on our map • Explore public financial data with the Financial Intelligence Tool Other ways to stay in touch • Main telephone: (564) 999-0950 • Toll-free Citizen Hotline: (866) 902-3900 • Email: webmaster@sao.wa.gov 9 UPDATING LETTER OF REPRESENTATION TO BE TYPED ON CLIENT LETTERHEAD November 2, 2026 Office of the Washington State Auditor 3200 Capitol Blvd P.O. Box 40031 Olympia, WA 98504-0031 To the Office of the Washington State Auditor: We re-affirm the representations made in our previous letter dated September 21, 2026 up to the date of this letter, which was provided to you in connection with your financial and federal audit of Mason County for the period from January 1, 2025 through December 31, 2025. We confirm again, to the best of our knowledge and belief, having made appropriate inquiries to be able to provide our representations, those representations made to you during your audit and included in our previous letter as referred to above. If we subsequently discover information that would change our representations related to this audit, we will notify you in a timely manner. Travis Adams Date County Administrator Steve Duenkel Date Auditor Leo Kim Date Chief Financial Officer Pat Tarzwell Date Board Chair 10 EPSON co Mason County Agenda Request Form 1854 To: Board of Mason County Commissioners Item No. From: Shane Schoeneberg Ext:303 Department: Jail Briefing: ❑0 Action Agenda: Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): 11-2-26 Agenda Date(s): 11-10-26 Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ IT ❑ Risk ❑ Other (Please ensure proper internal review channels have been followed, this is the responsibility of the requesting Department) Item: Amendment to Lewis County Prisoner Housing Contract Back2round/Executive Summary: The Lewis County prisoner housing agreement is due for renewal January 1,2027. The Amendment increases the daily housing rate from$114.06 per day to $125.46. The term is for one additional year, expiring December 31St,2027. Associated Costs/Budget Impact(amount, funding source,budget amendment, etc.): None anticipated. Contract is for emergency use only at this time. Public Outreach: N/A Requested Action: Approve contract Amendment Attachment(s): Interlocal Agreement Amendment No.4 to Lewis County Prisoner Housing Contract OCT 23'26 Am9:59 RECD MASON CO SHERIFF AMENDEMENT TO INTERLOCAL AGREEMENT FOR USE OF JAIL FACILITIES MASON COUNTY SHERIFF'S OFFICE AMENDMENT NO. 4 This INTERLOCAL AGREEMENT AMENDMENT is made and entered into between LEWIS COUNTY, a municipal corporation, with its offices at 28 SW CHEHALIS AVENUE, CHEHALIS WA 98532-1900, hereinafter"COUNTY", AND MASON COUNTY SHERIFF'S OFFICE, located at 411 N. 41 Street, Shelton, WA 98584, hereinafter"CONTRACT AGENCY". In consideration of the mutual benefits and covenants contained herein, the parties agree that the Interlocal Agreement executed on May 16, 2023, shall be amended as follows: 1. Subsection 4(a), Daily Rate shall be amended to read: In return for the County's housing of an inmate of the Contract Agency, the Contract Agency shall pay the County one hundred twenty-five dollars and forty-six cents($125.46) for every calendar day said inmate is in the custody of the County. Such time period shall be measured from the time said inmate is transferred to the custody of the County and ends when the Contract Agency resumes custody. 2. Except as expressly provided in this Amendment to the Interlocal Agreement, all other terms and conditions of the original Interlocal Agreement remain in full force and effect. 3. Section 22, Duration shall be amended to read: This Agreement will remain effective through December 31 It, 2027, unless terminated by either part under the terms set forth in Section 20 above. Nothing in this Agreement shall be construed to make it necessary for the Contracting Agency to continuously house inmates with the County. Executed this day of CONTRACT AGENCY: Mason County Sheriff's Office Lewis County Sheriff's Office By: Ryan Spurling, Sheriff By: Robert R. Snaza, Sheriff (Authorized Representative) (Authorized Representative) Signature: Signature: `PSpis CO( )U�� Mason County Agenda Request Form 1854 To: Board of Mason County Commissioners Item No. From: Shane Schoeneberg Ext: Click or tap here to enter text. Department: Jail Briefing: 0 Action Agenda: Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): 11/2/26 Agenda Date(s): Click or tap here to enter text. Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ IT ❑ Risk ❑ Other (Please ensure proper internal review channels have been followed, this is the responsibility of the requesting Department) Item: 2027 Contract Amendment between Healthcare Delivery Services and Mason County Background/Executive Summary: The original agreement for inmate healthcare services was signed in 2017,with Healthcare Delivery Services(HDS).The contract has been renewed several times. Current contract amendment expires December 31,2026. HDS has advised they will no longer be providing services under this contract,but have agreed to extend their services through March 31, 2027 if the County modified the indemnification language in the contract.The Commission has agreed to this and attached is the contract amendment reflecting language added by County Risk as well as the total compensation for this 3 month extension. Associated Costs/Budget Impact(amount, funding source,budget amendment, etc.): Total compensation for this 3 month period is$214,260. Public Outreach: N/A Requested Action: Approve 3 month contract extension. Attachment(s): 2027 Contract Amendment 2027 Contract Amendment between Health Care Delivery Services and Mason County The Original Health Care Delivery Services Contract was signed by the County on 03/13/2017.The contract has been renewed several times. For this current amendment: • Duration of the contract will be 01/01/2027-03/31/2027. • Both parties agree to comply with RCW 10.79.100. • Changes to Defense and Indemnity Contract,and Insurance Requirements of the Service Contract as outlined below. • All other terms and conditions remain as written in original form. Position Hours of coverage per Hours Hourly Rate wk Health Admin RN 10 130 $95 Med Director 4 52 $160 Psychiatric ARNP 8 104 $130 ARNP 20 260 $130 Nursing Services 112 (16 per day) 1,456 $95 Nursing Holiday worked RN 3 holidays @ 16hrs 48 $47.50 Administrative/Clerical 2 26 $45 Phone Coverage * * $1,500 month Total Compensation $214,260 Insurance Requirements.The insurance requirements in Exhibit C remain in full force and effect except to the extent expressly waived or modified by this amendment. In the event of a conflict between this amendment and Exhibit C, this amendment controls. During the extension term established by this amendment, the County waives HDS's compliance with the insurance requirements of this Contract solely to the extent the required coverage or limits are unavailable. HDS shall maintain any existing coverage with available limits and shall provide the County Risk Manager with documentation identifying its current coverage and available limits. Any applicable coverage currently available or subsequently obtained, renewed, or reinstated shall respond first to covered claims, to the extent of its available limits, before the County's defense and indemnification obligations apply to those same claims. This waiver applies solely to HDS and does not waive or modify the insurance requirements applicable to subcontractors. HDS shall maintain all required insurance for which coverage remains available, including workers' compensation and automobile liability insurance.Any insurance required under this Contract that is currently available, or that HDS subsequently obtains, renews, reinstates, or otherwise makes available, shall respond first to claims covered by that insurance, to the extent of its available limits, before the County's defense and indemnification obligations apply to the same covered claims. HDS shall promptly notify the County Risk Manager of any newly available coverage and provide certificates of insurance and applicable endorsements evidencing that coverage. HDS shall include all subcontractors as insureds under its insurance policies or shall furnish separate certificates and endorsements for each subcontractor. All insurance provisions for subcontractors shall be subject to all of the requirements stated herein. The waiver of insurance requirements for HDS's exhausted coverage applies solely to HDS and does not waive or modify any insurance requirements applicable to subcontractors. HDS shall ensure that each subcontractor maintains the insurance required for its work under this Contract. The County's agreement to defend, indemnify, and hold harmless HDS does not extend to any subcontractor or its employees or agents. Except as expressly modified by this amendment regarding exhausted coverage, failure of HDS to take out and/or maintain any required insurance shall not relieve HDS from any liability under the Contract, or shall the insurance requirements be construed to conflict with or otherwise limit the obligations concerning indemnification. The County states it is a member of the Washington Counties Risk Pool (or" WCRP") and through said membership has third-party liability coverage through the Memorandum of Liability Coverage ("MLC") provided to it by the WCRP in the amount of Twenty-Five Million Dollars ($25,000,000). For purposes of the MLC, HDS, its owner, any state-licensed medical provider employed by or contracting with HDS and any employee, subcontractor or representative of HDS shall be considered a " Protected Party"for the purposes of any claim, lawsuit, or action arising from or proximately caused by the acts and/or omissions of HDS during the course and scope of work performed by HDS in furtherance of this Contract as more specifically described in the attached Scope of Services, Exhibit A to this Contract. Any applicable liability insurance maintained by or for the benefit of HDS whether currently available or subsequently obtained, renewed, or reinstated, shall be primary and non-contributory to any applicable County insurance or risk pool coverage. HDS shall obtain any endorsements necessary to establish this priority.Any coverage available through the Washington Counties Risk Pool remains subiect to the terms, conditions, exclusions, limits of its Memorandum of Liability Coverage. Limitation of Liability; Indemnification. HDS's liability on any claim whatsoever for which HDS is responsible, including negligence and any damage or loss arising out of or resulting from this Contract or the performance or breach hereof not covered,reimbursed or paid for by the insurance maintained by or for the benefit of HDS under Exhibit C (insurance Requirements) of this Contract shall in no event exceed the total compensation paid to Consultant hereunder. Any action for breach of this Contract must be commenced within two (2) years after the occurrence of the event giving rise to such breach. In no event shall HDS be responsible for, or the County entitled to recover, indirect, special, incidental or consequential damages. The County shall indemnify and hold harmless HDS, and its employees and agents, from and against any claim, loss, liability or damage( including attorneys' fees incurred in connection with the defense of any action based on any such alleged act or omission,which attorneys'fees shall be paid as incurred) arising out of or in connection with any act performed, or omitted to be performed in connection with this Contract; provided that such indemnification and hold harmless shall not cover (i) indemnification prohibited by law, or (ii) any act or omission of HDS amounting to an intentional breach of this Contract, fraud, gross negligence, or willful misconduct. Without limiting the foregoing, the County will defend, indemnify, and hold HDS and its employees and agents harmless from and against any claim,loss, liability, or damage resulting from the failure to provide medical care, treatment, diagnostics, or pharmaceuticals to any person where HDS has advised the County of the medical necessity therefor. The County's defense and indemnification obligations under this amendment apply solely to acts or omissions occurring in the performance of services during the extension term established by this amendment, including any earlier termination of that term, regardless of when the resulting claim is asserted. BOARD OF COMMISSIONERS MASON COUNTY,WASHINGTON DATE: Pat Tarzwell,Chair Vacant, Commissioner Randy Neatherlin,Commissioner Attest: McKenzie Smith, Clerk of the Board Approved as to Form and Content: Ryan Spurling,Sheriff Tim Whitehead, Chief Deputy Prosecuting Attorney HEALT C ARE DELIVERY, INC. Shannon Slack, President NEWS RELEASE NOVEMBER 10th,2026 c , MASON COUNTY COMMISSIONERS' OFFICE 411 N 5TH ST,BLDG 1, SHELTON,WA 98584 1854 TO: KMAS, KRXY, SHELTON-MASON COUNTY JOURNAL, THE OLYMPIAN, SHELTON CHAMBER OF COMMERCE,NORTH MASON CHAMBER OF COMMERCE, CITY OF SHELTON, ECONOMIC DEVELOPMENT COUNCIL, THE SUN RE: Mason County Noxious Weed Control Board Vacant Positions The Mason County Board of Commissioners is seeking applicants to fill three positions on the Mason County Noxious Weed Control Board. The Board of Commissioners appoints Noxious Weed Control Board members for four-year terms. The Noxious Weed Control Board consists of five voting members,each representing one of the five designated weed control districts in the county. At least three of the five voting members must be engaged in the primary production of agricultural products, such as livestock, crops, shellfish,timber or Christmas trees. The Noxious Weed Control Board currently has two vacant openings,which include District 4(Belfair and North Mason area), and District 5 (West of the Hood canal and north of Potlach).In addition,the Board gives notice of expiration of terms of office and is seeking applications for Board members to represent District 2 (Agate area, Grapeview,and Harstine Island). The board has the mission of working to protect the citizens,natural resources(including lakes, shellfish and timber),livestock and agricultural resources of Mason County from the degrading effects of noxious weeds.The Board functions to identify priority weed issues and develops a strategy to control noxious weeds with the cooperation of residents and agencies in the county. The Mason County Noxious Weed Control Program works to educate residents on noxious weed identification,control methods and works cooperatively with landowners who have noxious weed infestations. To obtain an application please contact the Mason County Noxious Weed Control Program at(360)427- 9670 ext. 592 or(360)275-4467 ext.592.Applications are also available on the website at https://www.masonountywa.gov/government/advisory boards/noxious weed control board/index.php. For more information,interested individuals may contact the Mason County Noxious Weed Control Program coordinator,Heidi Steinbach,at(360)427-9670 ext. 592 or(360)275-4467 ext.592 or hsteinbach(c�masoncountywa.gov. BOARD OF MASON COUNTY COMMISSIONERS Pat Tarzwell, Randy Neatherlin, Vacant, Chair Vice-Chair Commissioner District 3 Mason County Administrator 411 N 5th Street Shelton, WA 98584 (360) 427-9670 ext. 419 Mason County Commissioner Briefing Items from County Administrator Support Services November 2, 2026 Specific Items for Review Department of Commerce Community Development Block Grant(CDBG)—Jennifer Beierle Public Works&Utilities&Waste Management internal budget transfers—Jennifer Beierle 2026 Office of Public Defense Budget amendment—Jennifer Beierle Letters of support for the Department of Natural Resources recreation grant projects—Travis Adams Administrator Updates Commissioner Discussion Thurston-Mason Behavioral Health(TMBH-ASO) advisory board openings `PSpis COU�� Mason County Agenda Request Form 1854 To: Board of Mason County Commissioners Item No. From: Jennifer Beierle Ext: 532 Department: Central Services Briefing: ❑X Action Agenda: Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): 11/02/26 Agenda Date(s): 11/10/26 Internal Review: ❑ Finance ❑ Human Resources ® Legal ❑ IT ® Risk ❑ Other (This is the responsibility of the requesting Department) Item: Community Development Block Grant(CDBG)for Public Services from Washington State Department of Commerce Grant Number: 26-64210-010. Background/Executive Summary: Mason County coordinates with the CAC on an annual basis to apply for,receive, and provide services through a PS-CDBG grant administered by the Washington State Department of Commerce (DOC). For the 2026 program year(July 2026 -June 2027), $103,000.00 is awarded to Mason County of which$1,000.00 will be used to offset a portion of our administrative costs and CAC-Mason,Lewis Counties to fund public services that principally benefit low- and moderate-income persons in Mason and Lewis counties. For the 2025 -2026 program years,Mason County received$105,000.00. Budget Impact(amount, funding source,budget amendment, etc.): This project is fully funded by the CDBG grant. Public Outreach: Public Hearing June 23,2026. Requested Action: Approval of Pat Tarzwell, Chair to sign the grant agreement on behalf of Mason County. Attachment(s): Washington State Department of Commerce Grant Number: 26-64210-010 Docusign Envelope ID:3E6E316F-DCD0-8B58-8015-E369560E49B2 . ' Washington State Dep artment Grant to MASON COUNTY through Community Development Block Grant (CDBG) Program Public Services Grants Grant Number: 26-64210-010 For Public Services through Community Action Council of Lewis, Mason & Thurston Counties to low- and moderate-income persons in Lewis and Mason counties. Start Date: July 1 , 2026 Docusign Envelope ID:3E6E316F-DCD0-8B58-8015-E369560E49B2 i► Washing:on State Department of Commerce Table of Contents FaceSheet....................................................................................................................................................................3 SpecialTerms and Conditions....................................................................................................................................4 1. Authority..........................................................................................................................................................4 2. Acknowledgement of Federal Funding.........................................................................................................4 3. Grant Management..........................................................................................................................................4 4. Compensation and Expenses........................................................................................................................4 5. Subgrantee(s)/Subcontractor(s) Data Collection.........................................................................................4 6. Indirect Costs..................................................................................................................................................5 7. Billing Procedures and Payment...................................................................................................................5 8. Audit.................................................................................................................................................................5 9. Fraud and Other Loss Reporting...................................................................................................................6 10. Debarment.......................................................................................................................................................6 11. Insurance.........................................................................................................................................................6 12. Order of Precedence.......................................................................................................................................7 General Terms and Conditions...................................................................................................................................8 1. Definitions.......................................................................................................................................................8 2. All Writings Contained Herein .......................................................................................................................8 3. Amendments...................................................................................................................................................8 4. Assignment.....................................................................................................................................................9 5. Confidentiality and Safeguarding of Information.........................................................................................9 6. Copyright.........................................................................................................................................................9 7. Disputes.........................................................................................................................................................10 8. Governing Law and Venue...........................................................................................................................10 9. Indemnification .............................................................................................................................................10 10. Licensing,Accreditation,and Registration................................................................................................10 11. Recapture......................................................................................................................................................10 12. Records Maintenance...................................................................................................................................10 13. Savings..........................................................................................................................................................10 14. Severability....................................................................................................................................................11 15. Subgranting/Subcontracting........................................................................................................................11 16. Survival..........................................................................................................................................................11 17. Termination for Cause..................................................................................................................................11 18. Termination for Convenience ......................................................................................................................12 19. Termination or Suspension for Loss or Reduction of Funding................................................................12 20. Termination Procedures...............................................................................................................................12 21. Treatment of Assets......................................................................................................................................13 22. Waiver............................................................................................................................................................13 Attachment A: Community Development Block Grant Requirements ..................................................................14 1. General Compliance.....................................................................................................................................14 2. 2 CFR 200.......................................................................................................................................................14 3. Prohibited Activities.....................................................................................................................................14 4. Property Standards.......................................................................................................................................14 5. Federal Funding Accountability and Transparency Act(FFATA).............................................................14 6. Build America, Buy America........................................................................................................................14 7. Environmental Review..................................................................................................................................14 8. Historical or Cultural Artifacts, Human Remains.......................................................................................15 9. Relocation, Real Property Acquisition........................................................................................................15 10. Acquisition and Disposition of Assets........................................................................................................15 11. Labor Standards and Employment..............................................................................................................15 12. Section 3 of the Housing and Urban Development Act of 1968................................................................15 13. Performance Reporting................................................................................................................................16 14. Program Income............................................................................................................................................17 15. Nondiscrimination.........................................................................................................................................17 16. Conduct.........................................................................................................................................................18 17. Religious Activity..........................................................................................................................................19 Attachment B-Scope of Work and Budget............................................................................................................20 2 Docusign Envelope ID:3E6E316F-DCD0-8B58-8015-E369560E49B2 Washington State Department of �4 Commerce Face Sheet Grant Agreement Number: 26-64210-010 Local Government Division 0 Subrecipient Community Development Block Grant (CDBG) Program ❑ Contractor Public Services Grants 1. GRANTEE 2. GRANTEE Doing Business As (optional) Mason County N/A 411 North 5th Street Shelton, WA 98584 3. GRANTEE Representative 4. COMMERCE Representative Kathy Chaussee, Senior Financial Analyst Roberta Golden, Project Manager (360)427-9670 (360) 725-5020 Kathyc@masoncountywa.gov Roberta.golden@commerce.wa.gov 5. Grant Amount 6. Funding Source 7. Start Date 8. End Date $103,000.00 Federal: ✓ State: Other: July 1, 2026 June 30, 2027 9. Federal Funds Federal Agency ALN (CFDA#) Indirect Rate $103,000.00 U.S. Department of Housing 14.228 N/A and Urban Development (HUD) 10. Tax ID# 11. SWV# 12. UBI# 13. UEI# On File SWV0001893-11 232002101 SNAXPBGW4VR4 14.Award Method NOFO/RFX# Proviso# ❑ Competitive N/A N/A ❑x Non-Competitive 15. Grant Purpose Public Services through Community Action Council of Lewis, Mason&Thurston Counties to low-and moderate-income persons in Lewis and Mason counties. -A full description of the project is in Attachment"B"Scope of Work and Budget. COMMERCE, defined as the Department of Commerce, and the GRANTEE, as defined above, acknowledge and accept the terms of this Grant Agreement and Attachments and have executed this Grant Agreement on the date below and warrant they are authorized to bind their respective agencies. The rights and obligations of both parties to this Grant Agreement are governed by this Grant Agreement and the following other documents incorporated by reference: Grantee Terms and Conditions including Attachment "A" — Community Development Block Grant Requirements and Attachment"B" —Scope of Work and Budget. FOR GRANTEE FOR COMMERCE The Honorable Pat Tarzwell, Chair Mark K. Barkley, Assistant Director Mason County Board of County Commissioners Local Government Division Date Date APPROVED AS TO FORM ONLY BY ASSISTANT ATTORNEY GENERAL APPROVAL ON FILE 3 Docusign Envelope ID:3E6E316F-DCD0-8B58-8015-E369560E49B2 VG washmg.on Slate Department of Commerce Special Terms and Conditions 1. Authority COMMERCE and GRANTEE enter into this Contract pursuant to the authority granted by Chapter 39.34 RCW. 2. Acknowledgement of Federal Funding Federal Award Identification Number(FAIN): B-26-DC-53-0001 Federal Award Date: September 22, 2026 Federal Awarding Agency: U.S. Department of Housing and Urban Development(HUD) Subaward from Commerce State CDBG Program to GRANTEE: $103,000.00 Awarding official: Sarah Clifthorne, Interim Director(360) 725-3085 Research & Development (R&D): Award will not be used for R&D Unless otherwise specifically authorized herein, the budget period start and end dates shall be the same as the start and end dates on the Face Sheet. The GRANTEE agrees that any publications (written, visual, or sound) but excluding press releases, newsletters, and issue analyses, issued by the GRANTEE describing programs or projects funded, in whole or in part, with federal funds under this Grant Agreement, shall contain the following statements: "This project was supported by Grant No. B-26-DC-53-0001 awarded by the U.S. Department of Housing and Urban Development (HUD). Points of view in this document are those of the author and do not necessarily represent the official position or policies of HUD. Grant funds are administered by the Community Development Block Grant Program, Washington State Department of Commerce." 3. Grant Management The Representative for each of the parties shall be responsible for and shall be the contact person for all communications and billings regarding the performance of this Grant Agreement. The Representative for COMMERCE and their contact information are identified on the Face Sheet of this Grant Agreement. The Representative for the GRANTEE and their contact information are identified on the Face Sheet of this Grant Agreement. 4. Compensation and Expenses COMMERCE shall pay an amount not to exceed the Grant Amount identified on the Face Sheet of this Grant Agreement for the performance of all things necessary for or incidental to the performance of work as set forth in the Scope of Work in Attachment"B" - Scope of Work and Budget. GRANTEE shall receive reimbursement for approved expenses as identified below or as authorized in advance by COMMERCE as reimbursable. The maximum amount to be paid to the GRANTEE for authorized expenses shall not exceed the Grant Amount identified on the Face Sheet. If travel is required to complete the scope of work and approved in advance in writing, reimbursable travel expenses may include airfare (economy or coach class only), other transportation, lodging, and food necessary during periods of required travel. GRANTEE shall receive compensation for travel expenses at current state rate and in accordance with the State of Washington Office of Financial Management Travel Regulations. 5. Subgrantee(s)/Subcontractor(s) Data Collection GRANTEE will submit reports, in a form and format to be provided by COMMERCE and at intervals as agreed by the parties, regarding work under this Grant Agreement performed by Subgrantee(s)/Subcontractor(s)and the portion of grant funds expended for work performed by Subgrantee(s)/Subcontractor(s), including but not necessarily limited to minority-owned, woman-owned, and veteran-owned business Subgrantee(s)/Subcontractor(s). "Subgrantee(s)/Subcontractor(s)" shall mean Subgrantee(s)/Subcontractor(s)of any tier. 4 Docusign Envelope ID:3E6E316F-DCD0-8858-8015-E369560E49B2 VG Washmg.on Slate Department of Commerce 6. Indirect Costs The GRANTEE shall provide their indirect cost rate that has been negotiated between their entity and the federal government. If no such rate exists,a de minimis indirect cost rate of up to 15%of modified total direct costs(MTDC) may be used. 7. Billing Procedures and Payment COMMERCE will pay GRANTEE upon acceptance of deliverables or services provided and receipt of properly completed invoices, which shall be submitted to COMMERCE via the Contracts Management System (CMS). The invoices shall describe and document, to COMMERCE's satisfaction, a description of the work performed, the progress of the project, and any expenses to be reimbursed. If expenses are invoiced, provide a detailed breakdown of each type. Except for approved indirect costs, if any, a receipt must accompany any single expense in the amount of$50.00 or more to receive reimbursement. Any expense reimbursed under this Grant Agreement which is later determined to be unallowable must be repaid according to the terms COMMERCE provides. Payment shall be considered timely if made by COMMERCE within thirty (30) calendar days after receipt of properly completed invoices. Payment shall be made electronically utilizing GRANTEE's Statewide Vendor(SWV) number. COMMERCE may, in its sole discretion, terminate the Grant Agreement or withhold payments claimed by the GRANTEE for services rendered if the GRANTEE fails to satisfactorily comply with any term or condition of this Grant Agreement, including completion of the CDBG program Environmental Review and the release of funds (if applicable). No payments in advance or in anticipation of services or supplies to be provided under this Grant Agreement shall be made by COMMERCE. If subgranting and/or subcontracting is authorized by COMMERCE, all Subgrantee(s)/Subcontractor(s) payments are reimbursable expenses within the meaning of this Grant Agreement. GRANTEE must have, and may be required to demonstrate, the means to pay each and every Subgrantee(s)/Subcontractor(s). Failure to pay Subgrantee(s)/Subcontractor(s) as agreed may result in suspension or termination of this Grant Agreement. COMMERCE may, in its sole discretion, withhold up to 5% of the Grant Amount identified on the Face Sheet until acceptance by COMMERCE of project completion. Duplication of Billed Costs The GRANTEE shall not bill COMMERCE for services performed under this Agreement, and COMMERCE shall not pay the GRANTEE, if the GRANTEE is entitled to payment or has been or will be paid by any other source, including grants, for that service. Disallowed Costs The GRANTEE is responsible for any audit exceptions or disallowed costs incurred by its own organization or that of its Subgrantee(s)/Subcontractor(s). Unless otherwise authorized by COMMERCE in writing, reimbursable payroll costs shall not include employee overtime nor bonus pay. The GRANTEE is responsible for any audit exceptions or disallowed costs incurred by its own organization or that of its Subgrantee(s)/Subcontractor(s). 8. Audit If the GRANTEE expends $1,000,000 or more in federal awards as a Subrecipient from any and all sources in a fiscal year, the GRANTEE shall procure and pay for a single audit or a program-specific audit for that fiscal year in accordance with 2 CFR 200 Subpart F. In accordance with 2 CFR 200.501(h),for-profit Subrecipients expending $1,000,000 or more in federal awards in a fiscal year are also required to procure and pay for a single audit or program-specific audit for that fiscal year. Upon completion of each audit GRANTEE shall send all audit documentation to the Federal Audit Clearinghouse. If the GRANTEE expends less than $1,000,000 in federal awards as a Subrecipient from any and all sources in a fiscal year the GRANTEE shall notify COMMERCE they did not meet the audit requirement threshold within 30 calendar days of the end of that fiscal year. 5 Docusign Envelope ID:3E6E316F-DCD0-8858-8015-E369560E49B2 VG Washmg.on Slate Department of Commerce 9. Fraud and Other Loss Reporting GRANTEE shall report in writing all known or suspected fraud or other loss of any funds or other property furnished under this Grant Agreement immediately or as soon as practicable to the Commerce Representative identified on the Face Sheet. 10. Debarment A. GRANTEE, defined as the primary participant and its principals, certifies by signing these General Terms and Conditions that to the best of its knowledge and belief that they: i. Are not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from covered transactions by any Federal department or agency. ii. Have not within a three-year period preceding this Grant Agreement, been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public or private agreement or transaction, violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, tax evasion, receiving stolen property, making false claims, or obstruction of justice; iii. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity(Federal, State, or local) with commission of any of the offenses enumerated in paragraph (1)(b) of federal Executive Order 12549; and iv. Have not within a three-year period preceding the signing of this Grant had one or more public transactions (Federal, State, or local)terminated for cause of default. v. public transactions (Federal, State, or local)terminated for cause of default. B. Where the GRANTEE is unable to certify to any of the statements in this Grant Agreement, the GRANTEE shall attach an explanation to this Grant Agreement. C. The GRANTEE agrees by signing this Grant Agreement that it shall not knowingly enter into any lower tier covered transaction with a person who is debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by COMMERCE. D. The GRANTEE further agrees by signing this Grant Agreement that it will include the clause titled "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion-Lower Tier Covered Transaction," as follows, without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions: i. The lower tier Subgrantee(s)/Subcontractor(s) certifies, by signing this Grant Agreement that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency. ii. Where the lower tier Subgrantee(s)/Subcontractor(s) is unable to certify to any of the statements in this Grant Agreement, such contractor shall attach an explanation to this Grant Agreement. E. The terms covered transaction, debarred, suspended, ineligible, lower tier covered transaction, person, primary covered transaction, principal, and voluntarily excluded, as used in this Section, have the meanings set out in the Definitions and Coverage sections of the rules implementing Executive Order 12549. GRANTEE may contact COMMERCE for assistance in obtaining a copy of these regulations. 11. Insurance Each party certifies that it is self-insured under the State's or local government self-insurance liability program and shall be responsible for losses for which it is found liable. 6 Docusign Envelope ID:3E6E316F-DCD0-8B58-8015-E369560E49B2 v'v Washmg.on Stale Department of Commerce 12. Order of Precedence In the event of an inconsistency in this Grant Agreement,the inconsistency shall be resolved by giving precedence in the following order: • Applicable federal and state of Washington statutes and regulations • Attachment A—Community Development Block Grant Requirements • Special Terms and Conditions • General Terms and Conditions • Attachment B—Scope of Work and Budget • Community Development Block Grant(CDBG) policies and procedures including the CDBG Management Handbook, prepared by Commerce, located at www.commerce.wa.gov\CDBG • COMMERCE grant award letter to GRANTEE • GRANTEE's application for funding 7 Docusign Envelope ID:3E6E316F-DCD0-8B58-8015-E369560E49B2 VG Washmg.on Slate Department of Commerce General Terms and Conditions 1. Definitions As used throughout this Grant, the following terms shall have the meaning set forth below: A. "Authorized Representative" shall mean the Director and/or the designee authorized in writing to act on the Director's behalf. B. "COMMERCE" shall mean the Washington Department of Commerce. C. "Contract" or "Grant Agreement" means the entire written agreement between COMMERCE and the GRANTEE, including any Exhibits, documents, or materials incorporated by reference and may constitute a Subaward if so designated. Electronic transmission of a signed copy of a Grant Agreement shall be the same as delivery of an original. D. "Contractor" or"GRANTEE"shall mean the entity identified on the face sheet performing service(s) under this Grant Agreement and shall include all employees and agents thereof. E. "Modified Total Direct Costs" (MTDC) shall mean all direct salaries and wages, applicable fringe benefits, materials and supplies, services,travel, and up to the first$50,000 of each Subaward (regardless of the period of performance of the Subawards under the award). MTDC excludes equipment,capital expenditures, charges for patient care, rental costs,tuition remission, scholarships and fellowships, participant support costs, and the portion of each Subaward in excess of$50,000. F. "Personal Information" shall mean information identifiable to any person, including, but not limited to, information that relates to a person's name, health, finances, education, business, use or receipt of governmental services or other activities, addresses, telephone numbers, social security numbers, driver license numbers, other identifying numbers, and any financial identifiers, and "Protected Health Information" under the federal Health Insurance Portability and Accountability Act of 1996 (HIPAA). G. "State" shall mean the state of Washington. H. "Subaward" and "Subawards" shall mean individually and collectively award(s) provided by a pass-through entity to a Subrecipient for the Subrecipient to carry out part of a Federal award received by the pass-through entity. It does not include payments to a contractor or payments to an individual that is a beneficiary of a federal program. A Subaward may be provided through any form of legal agreement, including an agreement that the pass-through entity considers a Grant Agreement or other contract. I. "Subgrantee(s)/Subcontractor(s)" shall mean one not in the employment of the GRANTEE, who is performing all or part of those services under this Grant Agreement under a separate contract with the Contractor. The term "Subgrantee(s)/Subcontractor(s)" mean subgrantees and/or subcontractors of any tier. J. "Subrecipient" shall mean a non-Federal entity that receives a Subaward from a pass-through entity to carry out part of a Federal program, but does not include an individual that is a beneficiary of such program. A Subrecipient may also be a recipient of other Federal awards directly from a Federal awarding agency. 2. All Writings Contained Herein This Grant Agreement contains all the terms and conditions agreed upon by the parties. No other understandings, oral or otherwise, regarding the subject matter of this Grant Agreement shall be deemed to exist or to bind any of the parties hereto. 3. Amendments This Grant Agreement may be amended by mutual agreement of the parties. Such amendments shall not be binding unless they are in writing and signed by personnel authorized to bind each of the parties. 8 Docusign Envelope ID:3E6E316F-DCD0-8858-8015-E369560E49B2 VG Washmg.on Slate Department of Commerce 4. Assignment Neither this Grant Agreement, work thereunder, nor any claim arising under this Grant Agreement, shall be transferred or assigned by the GRANTEE without prior written consent of COMMERCE. 5. Confidentiality and Safeguarding of Information A. "Confidential Information" as used in this section includes: i. All material provided to the GRANTEE by COMMERCE that is designated as "confidential" by COMMERCE; ii. All material produced by the GRANTEE that is designated as "confidential" by COMMERCE; and iii. All personal information in the possession of the GRANTEE that may not be disclosed under state or federal law. B. The Contractor shall comply with all state and federal laws related to the use, sharing, transfer, sale, or disclosure of Confidential Information. The Contractor shall use Confidential Information solely for the purposes of this Contract and shall not use, share, transfer, sell or disclose any Confidential Information to any third party except with the prior written consent of COMMERCE or as may be required by law. The Contractor shall take all necessary steps to assure that Confidential Information is safeguarded to prevent unauthorized use, sharing, transfer, sale or disclosure of Confidential Information or violation of any state or federal laws related thereto. Upon request, the Contractor shall provide COMMERCE with its policies and procedures on confidentiality. COMMERCE may require changes to such policies and procedures as they apply to this Contract whenever COMMERCE reasonably determines that changes are necessary to prevent unauthorized disclosures. The Contractor shall make the changes within the time period specified by COMMERCE. Upon request, the Contractor shall immediately return to COMMERCE any Confidential Information that COMMERCE reasonably determines has not been adequately protected by the Contractor against unauthorized disclosure. Unauthorized Use or Disclosure. The GRANTEE shall notify COMMERCE within five (5)working days of any unauthorized use or disclosure of any confidential information and shall take necessary steps to mitigate the harmful effects of such use or disclosure. 6. Copyright Unless otherwise provided, all Materials produced under this Grant Agreement shall be considered "works for hire" as defined by the U.S. Copyright Act and shall be owned by COMMERCE. COMMERCE shall be considered the author of such Materials. In the event the Materials are not considered "works for hire" under the U.S. Copyright laws, the GRANTEE hereby irrevocably assigns all right, title, and interest in all Materials, including all intellectual property rights, moral rights, and rights of publicity to COMMERCE effective from the moment of creation of such Materials. "Materials" means all items in any format and includes, but is not limited to, data, reports, documents, pamphlets, advertisements, books, magazines, surveys, studies, computer programs, films, tapes, and/or sound reproductions. "Ownership" includes the right to copyright, patent, register and the ability to transfer these rights. For Materials that are delivered under the Grant Agreement, but that incorporate pre-existing materials not produced under the Grant Agreement, the GRANTEE hereby grants to COMMERCE a nonexclusive, royalty-free, irrevocable license(with rights to sublicense to others)in such Materials to translate, reproduce,distribute, prepare derivative works, publicly perform, and publicly display. The GRANTEE warrants and represents that the GRANTEE has all rights and permissions, including intellectual property rights, moral rights and rights of publicity, necessary to grant such a license to COMMERCE. The GRANTEE shall exert all reasonable effort to advise COMMERCE, at the time of delivery of Materials furnished under this GRANTEE, of all known or potential invasions of privacy contained therein and of any portion of such document which was not produced in the performance of this Grant Agreement. The GRANTEE shall provide COMMERCE with prompt written notice of each notice or claim of infringement received by the GRANTEE with respect to any Materials delivered under this Grant Agreement. COMMERCE shall have the right to modify or remove any restrictive markings placed upon the Materials by the GRANTEE. 9 Docusign Envelope ID:3E6E316F-DCD0-8B58-8015-E369560E49B2 VG Washmg.on Slate Department of Commerce 7. Disputes In the event that a dispute arises under this Grant Agreement, it shall be determined by a Dispute Board in the following manner: Each party to this Grant Agreement shall appoint one member to the Dispute Board. The members so appointed shall jointly appoint an additional member to the Dispute Board. The Dispute Board shall review the facts, Grant Agreement terms and applicable statutes and rules and make a determination of the dispute. The Dispute Board shall thereafter decide the dispute with the majority prevailing. The determination of the Dispute Board shall be final and binding on the parties hereto. As an alternative to this process, either of the parties may request intervention by the Governor, as provided by RCW 43.17.330, in which event the Governor's process will control. 8. Governing Law and Venue This Grant Agreement shall be construed and interpreted in accordance with the laws of the state of Washington, and any applicable federal laws, and the venue of any action brought hereunder shall be in the Superior Court for Thurston County. 9. Indemnification Each party shall be solely responsible for the acts of its employees, officers, and agents. 10. Licensing, Accreditation, and Registration The GRANTEE shall comply with all applicable local, state, and federal licensing, accreditation and registration requirements or standards necessary for the performance of this Grant Agreement. 11. Recapture In the event that the GRANTEE fails to perform this Grant Agreement in accordance with state laws, federal laws, and/or the provisions of this Grant Agreement, COMMERCE reserves the right to recapture funds in an amount to compensate COMMERCE for the noncompliance in addition to any other remedies available at law or in equity. Repayment by the GRANTEE of funds under this recapture provision shall occur within the time period specified by COMMERCE. In the alternative, COMMERCE may recapture such funds from payments due under this Grant Agreement. 12. Records Maintenance The GRANTEE shall maintain books, records, documents, data and other evidence relating to this Grant Agreement and performance of the services described herein, including but not limited to accounting procedures and practices that sufficiently and properly reflect all direct and indirect costs of any nature expended in the performance of this Grant Agreement. The GRANTEE shall retain such records for a period of six (6) years following the date of final payment. At no additional cost, these records, including materials generated under the Grant Agreement, shall be subject at all reasonable times to inspection, review or audit by COMMERCE, personnel duly authorized by COMMERCE, the Office of the State Auditor, and federal and state officials so authorized by law, regulation or agreement. If any litigation,claim or audit is started before the expiration of the six(6)year period,the records shall be retained until all litigation, claims, or audit findings involving the records have been resolved. 13. Savings In the event funding from state, federal, or other sources is withdrawn, reduced, or limited in any way after the effective date of this Grant Agreement and prior to normal completion, COMMERCE may suspend or terminate the Grant Agreement under the "Termination for Convenience" clause, without the ten calendar day notice requirement. In lieu of termination, the Grant Agreement may be amended to reflect the new funding limitations and conditions. 10 Docusign Envelope ID:3E6E316F-DCD0-8B58-8015-E369560E49B2 VG Washmg.on Slate Department of Commerce 14. Severability The provisions of this Grant Agreement are intended to be severable. If any term or provision is illegal or invalid for any reason whatsoever, such illegality or invalidity shall not affect the validity of the remainder of the Grant Agreement. 15. Subgranting/Subcontracting The GRANTEE may only subgrant and/or subcontract work contemplated under this Grant Agreement if it obtains the prior written approval of COMMERCE. If COMMERCE approves subgranting and/or subcontracting, the GRANTEE shall maintain written procedures related to subgranting and/or subcontracting, will enter written subgrants/subcontracts prior to any work being performed, and will maintain copies of all subgrant(s) and/or subcontract(s) and records related to subgrant(s) and/or subcontract(s). For cause, COMMERCE in writing may: (a)require the GRANTEE to amend its subgranting and/or subcontracting procedures as they relate to this Grant Agreement; (b) prohibit the GRANTEE from subgranting and/or subcontracting with a particular person or entity; or (c) require the GRANTEE to rescind or amend a subgrant and/or subcontract. Every subgrant and/or subcontract shall bind the Subgrantee/Subcontractor to follow all applicable terms of this Grant Agreement. The GRANTEE is responsible to COMMERCE if the Subgrantee/Subcontractor fails to comply with any applicable term or condition of this Grant Agreement. The GRANTEE shall appropriately monitor the activities of the Subgrantee/Subcontractor to assure fiscal conditions of this grant. In no event shall the existence of a subgrant and/or subcontract operate to release or reduce the liability of the GRANTEE to COMMERCE for any breach in the performance of the GRANTEE's duties. Every subgrant and/or subcontract shall include a term that COMMERCE and the State of Washington are not liable for claims or damages arising from a Subgrantee/Subcontractor's performance of the subgrant and/or subcontract. 16. Survival The terms, conditions, and warranties contained in this Contract that by their sense and context are intended to survive the completion of the performance, cancellation or termination of this Contract shall so survive. 17. Termination for Cause In the event COMMERCE determines the GRANTEE has failed to comply with the conditions of this Grant Agreement in a timely manner, COMMERCE has the right to suspend or terminate this Grant Agreement. Before suspending or terminating the Grant Agreement, COMMERCE shall notify the GRANTEE in writing of the need to take corrective action. If corrective action is not taken within 30 calendar days, the Grant Agreement may be terminated or suspended. In the event of termination or suspension,the GRANTEE shall be liable for damages as authorized by law including, but not limited to, any cost difference between the original Grant Agreement and the replacement or cover Grant Agreement and all administrative costs directly related to the replacement contract (e.g., cost of the competitive bidding, mailing, advertising and staff time). COMMERCE reserves the right to suspend all or part of the Grant Agreement, withhold further payments, or prohibit the GRANTEE from incurring additional obligations of funds during investigation of the alleged compliance breach and pending corrective action by the GRANTEE or a decision by COMMERCE to terminate the Grant Agreement.A termination shall be deemed a"Termination for Convenience" if it is determined that the GRANTEE: (1)was not in default; or(2)failure to perform was outside of his or her control, fault or negligence. In the event the GRANTEE commits fraud or makes any misrepresentation in connection with the grant application or during the performance of this Grant Agreement, COMMERCE reserves the right to terminate or amend this Grant Agreement, accordingly, including the right to recapture all funds disbursed to the GRANTEE under the Grant Agreement. 11 Docusign Envelope ID:3E6E316F-DCD0-8B58-8015-E369560E49B2 VG Washmg.on Slate Department of Commerce The rights and remedies of COMMERCE provided in this Grant Agreement are not exclusive and are in addition to any other rights and remedies provided by law. 18. Termination for Convenience Except as otherwise provided in this Grant Agreement, COMMERCE may, by ten(10)business days written notice, beginning on the second day after the mailing, terminate this Grant, in whole or in part. If this Grant Agreement is so terminated, COMMERCE shall be liable only for payment required under the terms of this Grant Agreement for services rendered or goods delivered prior to the effective date of termination. 19. Termination or Suspension for Loss or Reduction of Funding Should there be any loss or suspension of federal funding that supports this Grant Agreement, the Grant Agreement may be immediately suspended by COMMERCE upon notice to the GRANTEE. Should federal funding that supports this Grant Agreement be terminated, this Grant Agreement and all obligations, including payment for work done under this Grant Agreement, will be terminated as of the date of the termination of the federal funding. Payment for any work done on the Grant Agreement prior to the loss of funding shall be done in accordance with the requirements of the funding source. 20. Termination Procedures Upon termination of this Grant Agreement, COMMERCE, in addition to any other rights provided in this Grant Agreement, may require the GRANTEE to deliver to COMMERCE any property specifically produced or acquired for the performance of such part of this Grant Agreement as has been terminated.The provisions of the"Treatment of Assets" clause shall apply in such property transfer. COMMERCE shall pay to the GRANTEE the agreed upon price, if separately stated, for completed work and services accepted by COMMERCE, and the amount agreed upon by the GRANTEE and COMMERCE for (i) completed work and services for which no separate price is stated, (ii) partially completed work and services, (iii) other property or services that are accepted by COMMERCE, and (iv)the protection and preservation of property, unless the termination is for default, in which case the Authorized Representative shall determine the extent of the liability of COMMERCE. Failure to agree with such determination shall be a dispute within the meaning of the "Disputes" clause of this Grant Agreement. COMMERCE may withhold from any amounts due the GRANTEE such sum as the Authorized Representative determines to be necessary to protect COMMERCE against potential loss or liability. The rights and remedies of COMMERCE provided in this section shall not be exclusive and are in addition to any other rights and remedies provided by law or under this Grant Agreement. After receipt of a notice of termination, and except as otherwise directed by the Authorized Representative, the GRANTEE shall: A. Stop work under the Grant Agreement on the date, and to the extent specified, in the notice; B. Place no further orders or subgrants and/or subcontracts for materials, services, or facilities except as may be necessary for completion of such portion of the work under the Grant Agreement that is not terminated; C. Assign to COMMERCE, in the manner, at the times, and to the extent directed by the Authorized Representative, all of the rights, title, and interest of the GRANTEE under the orders and subgrants and/or subcontracts so terminated, in which case COMMERCE has the right, at its discretion, to settle or pay any or all claims arising out of the termination of such orders and subgrants and/or subcontracts; D. Settle all outstanding liabilities and all claims arising out of such termination of orders and subgrants and/or subcontracts,with the approval or ratification of the Authorized Representative to the extent the Authorized Representative may require, which approval or ratification shall be final for all the purposes of this clause; E. Transfer title to COMMERCE and deliver in the manner, at the times, and to the extent directed by the Authorized Representative any property which, if the Grant Agreement had been completed, would have been required to be furnished to COMMERCE; 12 Docusign Envelope ID:3E6E316F-DCD0-8B58-8015-E369560E49B2 VG Washmg.on Slate Department of Commerce F. Complete performance of such part of the work as shall not have been terminated by the Authorized Representative; and G. Take such action as may be necessary, or as the Authorized Representative may direct, for the protection and preservation of the property related to this Grant Agreement, which is in the possession of the GRANTEE and in which the Authorized Representative has or may acquire an interest. 21. Treatment of Assets Title to all property furnished by COMMERCE shall remain in COMMERCE. Title to all property furnished by the GRANTEE, for the cost of which the GRANTEE is entitled to be reimbursed as a direct item of cost under this Grant Agreement, shall pass to and vest in COMMERCE upon delivery of such property by the GRANTEE. Title to other property, the cost of which is reimbursable to the GRANTEE under this Grant Agreement, shall pass to and vest in COMMERCE upon (i) issuance for use of such property in the performance of this Grant Agreement, or (ii) commencement of use of such property in the performance of this Grant Agreement, or(iii) reimbursement of the cost thereof by COMMERCE in whole or in part, whichever first occurs. A. Any property of COMMERCE furnished to the GRANTEE shall, unless otherwise provided herein or approved by COMMERCE, be used only for the performance of this Grant Agreement. B. The GRANTEE shall be responsible for any loss or damage to property of COMMERCE that results from the negligence of the GRANTEE or which results from the failure on the part of the GRANTEE to maintain and administer that property in accordance with sound management practices. C. If any COMMERCE property is lost, destroyed or damaged, the GRANTEE shall immediately notify COMMERCE and shall take all reasonable steps to protect the property from further damage. D. The GRANTEE shall surrender to COMMERCE all property of COMMERCE prior to settlement upon completion, termination or cancellation of this Grant Agreement. E. All reference to the GRANTEE under this clause shall also include GRANTEE's employees, agents or Subgrantee(s)/Su bcontractor(s). 22. Waiver Waiver of any default or breach shall not be deemed to be a waiver of any subsequent default or breach. Any waiver shall not be construed to be a modification of the terms of this Grant Agreement unless stated to be such in writing and signed by Authorized Representative of COMMERCE. 13 Docusign Envelope ID:3E6E316F-DCD0-8B58-8015-E369560E49B2 VG Washmg.on Slate Department of Commerce Attachment A: Community Development Block Grant Requirements This agreement includes terms and conditions of the COMMERCE's federal award that are imposed on the GRANTEE, and the GRANTEE agrees to carry out its obligations in compliance with all of the obligations described in this Grant Agreement. 1. General Compliance The GRANTEE shall comply with all applicable provisions of the Housing and Community Development Act of 1974, as amended, and the regulations at 24 CFR part 570, as modified. 2. 2 CFR 200 The GRANTEE must comply with the applicable requirements at 2 CFR Part 200 -- Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, as may be amended from time to time, to the extent that part 200 is incorporated into and made applicable by 24 CFR part 570, subpart I, or applicable Federal Register notices that govern this Grant Agreement. 3. Prohibited Activities The GRANTEE may only carry out the activities described in this Grant Agreement. The GRANTEE is prohibited from charging to the Subaward the costs of CDBG-ineligible activities, including those described at 24 CFR 570.207, and from using funds provided herein or personnel employed in the administration of activities under this Grant Agreement for political activities, inherently religious activities, or lobbying. 4. Property Standards The GRANTEE shall also comply with the Property Standards in 2 CFR 200.310 through 2 CFR 200.316, except to the extent they are inconsistent with 24 CFR 570.200(j) and 24 CFR 570.489(j), in which case GRANTEE shall comply with 24 CFR 570.200(j) and 24 CFR 570.489(j), and except to the extent that proceeds from the sale of equipment are program income and subject to the program income requirements under this agreement, pursuant to 24 CFR 570.489(e)(1)(ii). 5. Federal Funding Accountability and Transparency Act (FFATA) The GRANTEE shall comply with the requirements of 2 CFR part 25 Universal Identifier and System for Award Management (SAM). The GRANTEE must have an active registration in SAM in accordance with 2 CFR part 25, appendix A, and must have a Unique Entity Identifier (UEI). The GRANTEE must also comply with provisions of the Federal Funding Accountability and Transparency Act, which includes requirements on executive compensation, and 2 CFR part 170 Reporting Subaward and Executive Compensation Information. 6. Build America, Buy America The GRANTEE must comply with the requirements of the Build America, Buy America (BABA)Act, 41 USC 8301 note, and all applicable rules and notices, as may be amended, if applicable to the GRANTEE's infrastructure project. Pursuant to HUD's Notice, "CPD Implementation Guidance for the Build America, Buy America Act's Buy America Preference" (Notice CPD-25-01) any funds obligated by HUD are subject to BABA requirements, unless excepted by a waiver. 7. Environmental Review COMMERCE shall not release funding to a GRANTEE until the following conditions implementing 24 CFR part 58 are met: A. The GRANTEE must complete an environmental review of the project and make a finding of environmental impact. Unless the project is exempt under the National Environmental Policy Act (NEPA), a notice of this finding must be published along with a notice of the GRANTEE's intent to request release of funds for the project. The GRANTEE must allow a seven (7) or fifteen (15) day period for public review and comment following publication of the notices. When this review and comment period expires, the GRANTEE may, after considering any comments received, submit a request for release of funds to COMMERCE. Upon receipt of 14 Docusign Envelope ID:3E6E316F-DCD0-8B58-8015-E369560E49B2 G Washington Slate Department of •► ('ommc•rec the request, COMMERCE must allow a fifteen-day objection period. When COMMERCE's objection period expires, COMMERCE may, after considering any comments received,formally notify the GRANTEE in writing of the release of federal funds for the project. B. The GRANTEE will comply with requirements of the National Historic Preservation Act, 54 USC 30001 et seq. and its implementing regulations, particularly 36 CFR 800, as applicable. 8. Historical or Cultural Artifacts, Human Remains In the event that historical or cultural artifacts are discovered at the project site during construction or rehabilitation, the GRANTEE shall immediately stop construction and notify the local historical preservation officer and the state historic preservation officer at the Department of Archaeology and Historic Preservation (DAHP). If human remains are discovered, the GRANTEE shall stop work, report the presence and location of the remains to the coroner and local law enforcement immediately, and contact DAHP and the concerned tribe's cultural staff or committee. 9. Relocation, Real Property Acquisition The GRANTEE shall comply with the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended (URA),42 USC 4601 —4655,49 CFR part 24, 24 CFR part 42, and 24 CFR 570.606; in addition to waivers and alternate requirements of all applicable Federal Register Notices for this award. 10. Acquisition and Disposition of Assets The GRANTEE will account for any tangible personal property acquired or improved with this Grant Agreement. The use and disposition of real property and equipment under this Grant Agreement will be in compliance with the requirements of all applicable federal law and regulation, including but not limited to 24 CFR Part 84 and 24 CFR Part 570.489,570.502,570.503,570.504, and 570.505 as applicable, which include but are not limited to the following: Real property that was acquired or improved, in whole or in part, with funds under this Grant Agreement in excess of$25,000 shall be used to meet one of the CDBG national objectives for ten (10)years after the Grant Agreement is closed. Any exception must be made with COMMERCE approval and the GRANTEE will be responsible to pay COMMERCE an amount equal to the current fair market value of the property less any portion of the value attributable to expenditures of non-CDBG funds for acquisition of or improvement to the property. Such payment from the disposition of real property acquired with this Grant Agreement within ten (10) years of closeout of the Grant Agreement shall be treated as CDBG Program Income. In cases in which equipment acquired in whole or in part with funds under this Grant Agreement is sold, the proceeds will be CDBG Program Income. 11. Labor Standards and Employment The GRANTEE shall comply with the labor standards in Section 110 of the Housing and Community Development Act of 1974, as amended, and ensure that all laborers and mechanics employed by contractors or Subgrantee(s)/Subcontractor(s) in the performance of construction work financed in whole or in part with assistance received under this agreement shall be paid wages at rates not less than those prevailing on similar construction in the locality as determined by the Secretary of Labor in accordance with the Davis Bacon Act, as amended (40 U.S.C. 3141, et seq.), and 29 CFR part 1, 3, 5, 6, and 7, provided that this requirement shall apply to the rehabilitation of residential property only if such property contains not less than 8 units. The GRANTEE agrees to comply with the Copeland Anti-Kickback Act (18 U.S.C. 874) and its implementing regulations of the U.S. Department of Labor at 29 CFR part 3 and part 5. The GRANTEE shall maintain documentation that demonstrates compliance with applicable hour and wage requirements. Such documentation shall be made available to COMMERCE for review upon request. 12. Section 3 of the Housing and Urban Development Act of 1968 The GRANTEE shall comply with the provisions of Section 3 of the Housing and Urban Development Act of 1968, as amended, 12 USC 1701 u, and implement its implementing regulations at 24 CFR part 75. 15 Docusign Envelope ID:3E6E316F-DCD0-8B58-8015-E369560E49B2 G Washington Slate Department of •► ('ommc•rec All Section 3 covered contracts shall include the following clause (referred to as the section 3 clause): a. The work to be performed under this contract is subject to the requirements of section 3 of the Housing and Urban Development Act of 1968, as amended, 12 U.S.C. 1701 u (section 3). The purpose of section 3 is to ensure that employment and other economic opportunities generated by HUD assistance or HUD-assisted projects covered by section 3, shall, to the greatest extent feasible, be directed to low-and very low-income persons, particularly persons who are recipients of HUD assistance for housing. b. The parties to this Agreement agree to comply with HUD's regulations in 24 CFR part 75, which implement section 3. As evidenced by their execution of this contract, the parties to this contract certify that they are under no contractual or other impediment that would prevent them from complying with the part 75 regulations. c. The GRANTEE agrees to send to each labor organization or representative of workers with which the contractor has a collective bargaining agreement or other understanding, if any, a notice advising the labor organization or workers' representative of the contractor's commitments under this section 3 clause and will post copies of the notice in conspicuous places at the work site where both employees and applicants for training and employment positions can see the notice. The notice shall describe the section 3 preference, shall set forth minimum number and job titles subject to hire, availability of apprenticeship and training positions,the qualifications for each; and the name and location of the person(s)taking applications for each of the positions; and the anticipated date the work shall begin. d. The GRANTEE agrees to include this section 3 clause in every subgrant and/or subcontract subject to compliance with regulations in 24 CFR part 75, and agrees to take appropriate action, as provided in an applicable provision of the subgrant and/or subcontract or in this section 3 clause, upon a finding that the Subgrantee/Subcontractor is in violation of the regulations in 24 CFR part 75.The contractor will not subgrant and/or subcontract with any Subgrantee/Subcontractor where the contractor has notice or knowledge that the Subgrantee/Subcontractor has been found in violation of the regulations in 24 CFR part 75. e. The GRANTEE will certify that any vacant employment positions, including training positions, that are filled (1)after the GRANTEE is selected but before the contract is executed, and (2)with persons other than those to whom the regulations of 24 CFR part 75 require employment opportunities to be directed, were not filled to circumvent the GRANTEE's obligations under 24 CFR part 75. f. Noncompliance with HUD's regulations in 24 CFR part 75 may result in sanctions,termination of this contract for default, and debarment or suspension from future HUD assisted contracts. g. With respect to work performed in connection with section 3 covered Indian housing assistance, section 7(b) of the Indian Self-Determination and Education Assistance Act (25 U.S.C. 450e) also applies to the work to be performed under this contract. Section 7(b)requires that to the greatest extent feasible(i) preference and opportunities for training and employment shall be given to Indians, and (ii) preference in the award of contracts and subgrants and/or subcontracts shall be given to Indian organizations and Indian-owned Economic Enterprises. Parties to this Grant Agreement that are subject to the provisions of section 3 and section 7(b) agree to comply with section 3 to the maximum extent feasible, but not in derogation of compliance with section 7(b). 13. Performance Reporting The GRANTEE, at such times and in such forms as COMMERCE may require, shall furnish periodic progress and performance reports pertaining to the activities undertaken pursuant to this Grant Agreement. These reports may include environmental review records, publication affidavits, procurement and contracting records, documentation of compliance with federal civil rights requirements, job creation records, program income reports, reports of the costs and obligations incurred in connection therewith, the final closeout report, and any other matters covered by this Grant Agreement. Activities funded by this Grant Agreement providing income-qualified direct assistance or direct services under the limited clientele, housing, or job creation CDBG National Objectives, must submit quarterly beneficiary reports as furnished by COMMERCE. Failure to submit these reports may result in COMMERCE withholding payment or terminating this Grant Agreement. 16 Docusign Envelope ID:3E6E316F-DCD0-8B58-8015-E369560E49B2 VG Washmg.on Slate Department of Commerce 14. Program Income Program income, as defined in 24 CFR 570.489(e), retains federal identity and will be used before drawing additional CDBG funds to complete activities included in Attachment B - Scope of Work and Budget. The GRANTEE must maintain records of program income received and expended and annually report program income received after closeout of this Grant Agreement. Program Income shall be used to continue the same activities to benefit low- and moderate-income persons or, with COMMERCE approval, for other activities to benefit low- and moderate-income persons. Interest earned in excess of$100 on CDBG funds received to reimburse incurred costs must be remitted to COMMERCE for return to the U.S. Treasury. 15. Nondiscrimination A. Section 109. The GRANTEE will comply with 24 CFR part 6, which implements the provisions of section 109 of title I of the Housing and Community Development Act of 1974 (Title I) (42 U.S.C. 5309). Section 109 provides that no person in the United States shall, on the ground of race, color, national origin, religion, or sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity funded in whole or in part with federal financial assistance. The GRANTEE will adhere to the prohibitions against discrimination on the basis of age under the Age Discrimination Act of 1975(42 U.S.C. 6101-6107)(Age Discrimination Act)and the prohibitions against discrimination on the basis of disability under section 504 of the Rehabilitation Act of 1973 (29 U.S.C. 794) (Section 504). Section 109 of the HCDA makes these requirements applicable to programs or activities funded in whole or in part with CDBG funds. Thus, the GRANTEE shall comply with regulations of 24 CFR part 8, which implement Section 504 for HUD programs, and the regulations of 24 CFR part 146, which implement the Age Discrimination Act for HUD programs. B. Architectural Barriers Act and the Americans with Disabilities Act. The GRANTEE shall ensure that its activities are consistent with the requirements of the Architectural Barriers Act and the Americans with Disabilities Act. The Architectural Barriers Act of 1968 (42 U.S.C. 4151-4157) requires certain federal and federally funded buildings and other facilities to be designed, constructed, or altered in accordance with standards that ensure accessibility to, and used by, physically handicapped people. A building or facility designed, constructed, or altered with funds allocated or reallocated under this part after December 11, 1995, and that meets the definition of "residential structure" as defined in 24 CFR 40.2 or the definition of "building" as defined in 41 CFR 101-19.602(a) is subject to the requirements of the Architectural Barriers Act of 1968 (42 U.S.C. 4151- 4157) and shall comply with the Uniform Federal Accessibility Standards (appendix A to 24 CFR part 40 for residential structures, and appendix A to 41 CFR part 101-19, subpart 101-19.6, for general type buildings). The Americans with Disabilities Act (42 U.S.C. 12131; 47 U.S.C. 155, 201, 218 and 225) (ADA) provides comprehensive civil rights to individuals with disabilities in the areas of employment, public accommodations, state and local government services, and telecommunications. It further provides that discrimination includes a failure to design and construct facilities for first occupancy no later than January 26, 1993, that are readily accessible to and usable by individuals with disabilities. Further, the ADA requires the removal of architectural barriers and communication barriers that are structural in nature in existing facilities, where such removal is readily achievable—that is,easily accomplishable and able to be carried out without much difficulty or expense. C. Title VI of the Civil Rights Act of 1964 (24 CFR part 1) i. General Compliance. The GRANTEE shall comply with the requirements of Title VI of the Civil Rights Act of 1964 (P. L. 88-352), as amended and 24 CFR 570.601 and 570.602. No person in the United States shall,on the grounds of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any program or activity funded by this agreement. The specific nondiscrimination provisions at 24 CFR 1.4 apply to the use of these funds. The GRANTEE shall not intimidate, threaten, coerce, or discriminate against any person for the purpose of interfering with any right or privilege secured by title VI of the Civil Rights Act of 1964 or 24 CFR part 1, or because he has made a complaint, testified, assisted, or participated in any manner in an investigation, proceeding, or hearing under 24 CFR part 1. The identity of complainants shall be kept confidential except to the extent necessary to carry out the purposes of 2 CFR part 1, including the conduct of any investigation, hearing, or judicial proceeding arising thereunder. ii. Assurances and Real Property Covenants. As a condition to the approval of this Agreement and the extension of any federal financial assistance, the GRANTEE assures that the program or activities 17 Docusign Envelope ID:3E6E316F-DCD0-8858-8015-E369560E49B2 VG Washmg.on Slate Department of Commerce described in this Agreement will be conducted and the housing, accommodations, facilities, services, financial aid, or other benefits to be provided will be operated and administered in compliance with all requirements imposed by or pursuant to 2 CFR part 1. If the federal financial assistance under this agreement is to provide or is in the form of personal property or real property or interest therein or structures thereon,the GRANTEE's assurance herein shall obligate the GRANTEE or, in the case of a subsequent transfer, the transferee, for the period during which the property is used for a purpose for which the federal financial assistance is extended or for another purpose involving the provision of similar services or benefits, or for as long as the GRANTEE retains ownership or possession of the property, whichever is longer. In all other cases the assurance shall obligate the GRANTEE for the period during which federal financial assistance is extended pursuant to the contract or application. This assurance gives COMMERCE and the United States a right to seek judicial enforcement of the assurance and the requirements on real property. In the case of real property, structures or improvements thereon, or interests therein, acquired with federal financial assistance under this Agreement or acquired with CDBG funds and provided to the GRANTEE under this Agreement,the instrument effecting any disposition by the GRANTEE of such real property, structures or improvements thereon, or interests therein, shall contain a covenant running with the land assuring nondiscrimination for the period during which the real property is used for a purpose for which the federal financial assistance is extended or for another purpose involving the provision of similar services or benefits. If the GRANTEE receives real property interests or funds or for the acquisition of real property interests under this Agreement,to the extent that rights to space on, over,or under any such property are included as part of the program receiving such assistance, the nondiscrimination requirements of this part shall extend to any facility located wholly or in part in such space. 16. Conduct A. Hatch Act. The GRANTEE shall comply with the Hatch Act, 5 USC 1501 - 1508, and shall ensure that no funds provided, nor personnel employed under this Agreement, shall be in any way or to any extent engaged in the conduct of political activities in violation of Chapter 15 of Title V of the U.S.C. B. Conflict of Interest. In the procurement of supplies, equipment, construction, and services pursuant to this Agreement, the GRANTEE shall comply with the conflict-of-interest provisions in COMMERCE's procurement policies and procedures. In all cases not governed by the conflict-of-interest provisions in the COMMERCE's procurement policies and procedures, the GRANTEE shall comply with the conflict-of-interest provisions in 24 CFR 570.489(h). C. Lobbying Certification. The GRANTEE hereby certifies that: i. No federal appropriated funds have been paid or will be paid, by or on behalf of it, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any federal contract, the making of any federal grant, the making of any federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any federal contract, grant, loan, or cooperative agreement; ii. If any funds other than federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress,or an employee of a Member of Congress in connection with this federal contract, grant, loan, or cooperative agreement, it will complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions; iii. It shall require that the language of paragraphs (a) and (b) of this certification be included in the award documents for all Subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all Subrecipients shall certify and disclose; accordingly, and iv. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is required by section 1352, title 18 Docusign Envelope ID:3E6E316F-DCD0-8858-8015-E369560E49B2 Washmg.on Stale Depa�ment of i►�Commerce 31, U.S.C. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. 17. Religious Activity The GRANTEE agrees that funds provided under this agreement shall not be utilized for inherently religious activities prohibited by 24 CFR 570.200(j), such as worship, religious instruction, or proselytization. 19 Docusign Envelope ID:3E6E316F-DCD0-8B58-8015-E369560E49B2 Washing:on State Department of Commerce Attachment B — Scope of Work and Budget Grantee: Mason County I Grant No. 26-64210-010 Project Description / Deliverable Mason County is awarded a CDBG Public Services Grant for eligible public services through Community Action Council of Lewis, Mason &Thurston Counties. The services will be directed to limited clientele with low and moderate incomes (LMI) based on HUD LMI criteria. This grant will exclusively benefit approximately 7,000 persons residing in the non-entitlement areas of Lewis and Mason counties. Project Budget Budget Code & Funding Leveraged Other Funding Total Funding 21A General $1,000 Other Federal$ $0 Administration $ 05 Public Services$ $102,000 Other State$ $0 Local Public$ $0 Total CDBG Funds $103,000 Total Other $0 $103,000 Funds Project Activities Milestones ■ Execute grant contract with Commerce. ■ Complete the environmental review in compliance with Federal related laws and authorities. Before first ■ Verify subrecipient does not have an active exclusion record in SAM.gov. payment request ■ Establish a subrecipient agreement that includes the project budget and the semi-annual beneficiary reporting requirement. Submit a signed copy to Commerce. ■ Review subrecipient reimbursement requests against the project costs, project budget, and contract start date. Not more than ■ Document the county's CDBG general administration costs. monthly ■ Prepare and submit payment requests with supporting documentation to Commerce. ■ Document receipt of grant funds and reimbursement of eligible costs. ■ Submit CDBG Beneficiary Reports by the end of the month following the semi-annual Jan 31, July 31 date. ■ As necessary, arrange an audit with the Washington State Auditor in accordance with the Annually Uniform Guidance, 2 CFR 200, Subpart F-Audit Requirements. ■ Complete applicable civil rights requirements. ■ Conduct monitoring of the subrecipient to verify CDBG requirements and all costs Before final reimbursed are allowable. payment request ■ Conduct a final public hearing to review project performance, resolve all monitoring issues with CDBG, and submit a CDBG Contract Closeout Report. 20 EPSON co Mason County Agenda Request Form 1854 To: Board of Mason County Commissioners Item No. From: Jennifer Beierle Ext: 532 Department: Support Services Briefing: ❑9 Action Agenda: Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s):November 2,2026 Agenda Date(s):November 10,2026 Internal Review: ® Finance ❑ Human Resources ® Legal ❑ IT ❑ Risk ❑ Other (Please ensure proper internal review channels have been followed, this is the responsibility of the requesting Department) Item: Revise Resolution No. 26-17 for Public Works&Utilities&Waste Management Internal Budget Transfers within Funds Background/Executive Summary: During Public Work's&Utilities&Waste Management's Budget Workshop on October 5, 2026,the Board of County Commissioners agreed to an annual budget transfer of up to $50,000 instead of the $15,000 that other funds and departments are confined to. Associated CostsBudget Impact(amount, funding source,budget amendment, etc.): None Public Outreach: None Requested Action: Request the Board of County Commissioners review and approve the Resolution amending Resolution No. 26-17 Regarding the Management of County Budget Attachment(s): Draft Resolution RESOLUTION NO. RESOLUTION AMENDING RESOLUTION NO.26-17 REGARDING THE MANAGEMENT OF THE COUNTY BUDGET WHEREAS,the Board of Mason County Commissioners has adopted a two-bottom-line budget that generally prohibits transfers between salary and benefit expenditure budgets and operating expenditure budgets without authorization; WHEREAS,the Board finds that allowing limited transfers between salary and benefit expenditure budget line items and operating expenditure budget line items will support efficient budget management while maintaining department-level budget authority; WHEREAS,the Board intends to establish annual transfer limits and procedures for Elected Officials and Department Directors; NOW,THEREFORE, BE IT RESOLVED THAT elected officials and department directors may transfer budget authority between salary and benefit expenditure budget line items and operating expenditure budget line items within their respective departments,without prior approval of the Board of County Commissioners, subject to the following cumulative annual limits: • $15,000 for each Current Expense department, except the Sheriffs Office; • $50,000 for the Sheriff's Office; • $15,000 for each other County fund,except as provided below; and • $50,000 for each Public Works and Utility&Waste Management fund. Such transfers shall be submitted on an approved budget transfer form to the Budget& Finance Manager or designee,using a Reallocation BARS number.The Budget&Finance Manager or designee shall process a complete transfer request within seven business days of receipt. A transfer authorized under this resolution shall not change the department-level budget total. BE IT FURTHER RESOLVED THAT requests exceeding the applicable annual limit shall be submitted on an approved budget transfer form to the Board of County Commissioners for consideration and approval before the transfer is made. BE IT FURTHER RESOLVED THAT no additions of staff,whether part-time or full-time,or changes in salary or classification are permitted without approval of the Board of County Commissioners. BE IT FURTHER RESOLVED THAT this resolution amends and supersedes the budget transfer provisions of Resolution No. 26-17. ADOPTED this day of ,20 . ATTEST: BOARD OF COUNTY COMMISSIONERS MASON COUNTY,WASHINGTON McKenzie Smith, Clerk of the Board Pat Tarzwell,Chair APPROVED AS TO FORM: Randy Neatherlin,Commissioner Tim White , hief DPA Vacant,Commissioner EPSON co Mason County Agenda Request Form 1854 To: Board of Mason County Commissioners Item No. From: Jennifer Beierle Ext: 532 Department: Support Services Briefing: ❑9 Action Agenda: Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s):November 2,2026 Agenda Date(s):November 10,2026 Internal Review: ® Finance ❑ Human Resources ❑ Legal ❑ IT ❑ Risk ❑ Other (Please ensure proper internal review channels have been followed, this is the responsibility of the requesting Department) Item: 2026 Office of Public Defense Budget Amendment and Budgeted Salary/Operating Transfer Background/Executive Summary: The Mason County Office of Public Defense is experiencing expenditures significantly above its budgeted benchmark through October 2026,primarily due to factors outside the County's control. An ongoing shortage of public defense attorneys has increased the County's reliance on contracted/hourly legal services.Additionally,reduced attorney caseload limits have further increased the need for contracted/hourly attorneys,resulting in higher-than-anticipated expenditures. To address these additional costs and ensure sufficient budget authority through the end of 2026,the Office of Public Defense is requesting a budget amendment of up to $650,000. The department is also requesting a budget transfer of up to $500,000 from salaries and benefits to operating expenditures to utilize available personnel budget authority for contracted attorney services. Associated Costs/Budget Impact(amount, funding source,budget amendment, etc.): Up to $650,000 in additional 2026 budget authority, along with a transfer of up to $500,000 from salaries and benefits to operating expenditures within the existing budget. Public Outreach: None Requested Action: Request the Board of County Commissioners approve a 2026 budget amendment of up to$650,000 for the Office of Public Defense to cover additional contracted attorney services, along with a budget transfer of up to $500,000 from salaries and benefits to operating expenditures. Attachment(s): Office of Public Defense Salary&Benefits Expenditure Budget to Actual from 1/1/2026 through 10/27/2026 ACCOUNT ACCOUNT DESCRIPTION ORIGINAL APPROP REVISED BUDGET YTD EXPENDED MTD EXPENDED AVAILABLE BUDGET %USED 001.000000.240.000.515.91.510000.0000.00. SALARIES 960,700 960,700 539,070.38 0.00 421,630 56.10 001.000000.240.000.515.91.510010.0000.00. CHIEF PUBLIC DEFENDER 0 0 20,636.00 0.00 -20,636 100.00 001.000000.240.000.515.91.520010.0000.00. INDUSTRIAL INSURANCE 4,988 4,988 2,012.76 0.00 2,975 40.40 001.000000.240.000.515.91.520020.0000.00. SOCIAL SECURITY/MEDICARE 73,494 73,494 42,162.59 0.00 31,331 57.40 001.000000.240.000.515.91.520030.0000.00. STATE RETIREMENT 87,520 87,520 30,506.91 0.00 57,013 34.90 001.000000.240.000.515.91.520040.0000.00. MED/DENT/VIS/LIFE 186,504 186,504 90,724.03 0.00 95,780 48.60 001.000000.240.000.515.91.520045.0000.00. WASHINGTON PAID FMLA 2,498 2,498 1,809.41 0.00 689 72.40 001.000000.240.000.515.91.520050.0000.00. UNIFORMS 0 0 2,500.00 0.00 -2,500 100.00 Total 240 OPD FUNDING/INDIGENT DEFE 1,315,704 1,315,704 729,422.08 0.00 586,282 55.40 Total 001 GENERAL FUND 1,315,704 1,315,704 729,422.08 0.00 586,282 55.40 Revenue Total 0 0 0.00 0.00 0 0.00 Expense Total 1,315,704 1,315,704 729,422.08 0.00 586,282 55.40 Grand Total 1,315,704 1,315,704 729,422.08 0.00 586,282 55.40 Office of Public Defense Operating Expenditure Budget to Actual from 1/1/2026 through 10/27/2026 ACCOUNT ACCOUNT DESCRIPTION ORIGINAL APPROP REVISED BUDGET YTD EXPENDED MTD EXPENDED AVAILABLE BUDGET %USED 001.000000.240.000.515.91.531010.0000.00. OFFICE SUPPLIES 1,500 1,500 2,765.35 0.00 -1,265 184.40 001.000000.240.000.515.91.531020.0000.00. CLIENT TRIAL CLOTHING 50 50 0.00 0.00 50 0.00 001.000000.240.000.515.91.535010.0000.00. OFFICE EQUIPMENT 450 450 0.00 0.00 450 0.00 001.000000.240.000.515.91.535098.0000.00. ITTRACKABLE EQUIPMENT 6,600 6,600 3,904.60 0.00 2,695 59.20 001.000000.240.000.515.91.541010.0000.00. LEGAL NOTICES/ADS 1,000 1,000 0.00 0.00 1,000 0.00 001.000000.240.000.515.91.541020.0000.00. CIVIL APPOINTMENT HOURLY 1,500 1,500 25,280.50 0.00 -23,781 1,685.40 001.000000.240.000.515.91.541030.0000.00. INTERPRETER SERVICES 2,225 2,225 7,121.60 0.00 -4,897 320.10 001.000000.240.000.515.91.542010.0000.00. CELL PHONES 4,820 4,820 3,352.31 0.00 1,468 69.60 001.000000.240.000.515.91.543010.0000.00. TRAVEL 0 0 1,691.00 0.00 -1,691 100.00 001.000000.240.000.515.91.545010.0000.00. COPIER LEASES 1,900 1,900 0.00 0.00 1,900 0.00 001.000000.240.000.515.91.546096.0000.00. UNEMPLOYMENT ALLOCATION 1,800 1,800 1,800.00 0.00 0 100.00 001.000000.240.000.515.91.548010.0000.00. REPAIRS&MAINTENANCE 700 700 379.79 0.00 320 54.30 001.000000.240.000.515.91.549010.0000.00. MISCELLANEOUS SERVICES 2,500 2,500 16,167.84 0.00 -13,668 646.70 001.000000.240.000.515.91.549020.0000.00. ANNUAL BAR DUE 2,500 2,500 1,964.70 0.00 535 78.60 001.000000.240.000.515.92.541010.0000.00. ADULT FELONY CONTRACTS 326,132 326,132 107,860.00 0.00 218,272 33.10 001.000000.240.000.515.92.541020.0000.00. ADULT FELONY HOURLY 200,244 200,244 944,314.80 0.00 -744,071 471.60 001.000000.240.000.515.92.541030.0000.00. ADULT FELONY INVESTIGATOR 81,330 81,330 104,495.89 0.00 -23,166 128.50 001.000000.240.000.515.92.541040.0000.00. ADULT FELONY MISC SERVICES 31,000 31,000 43,753.08 0.00 -12,753 141.10 001.000000.240.000.515.93.541010.0000.00. ADULT MISDEMEANOR CONTRACT 295,152 295,152 96,490.00 0.00 198,662 32.70 001.000000.240.000.515.93.541020.0000.00. ADULT MISDEAMOR HOURLY 28,092 28,092 124,144.25 0.00 -96,052 441.90 001.000000.240.000.515.93.541030.0000.00. ADULT MISDEAMEANOR INVESTIGATE 18,274 18,274 9,896.68 0.00 8,377 54.20 001.000000.240.000.515.93.541040.0000.00. ADULT MISDEMEANOR SERVICES 4,000 4,000 675.00 0.00 3,325 16.90 001.000000.240.000.515.94.541020.0000.00. JUVENILE OFFENDER HOURLY 27,632 27,632 75,608.86 0.00 -47,977 273.60 001.000000.240.000.515.94.541030.0000.00. JUVENILE OFFENDER INVESTIGATOR 500 500 4,886.56 0.00 -4,387 977.30 001.000000.240.000.515.94.541040.0000.00. JUVENILE OFFENDER MISC SERVICE 2,500 2,500 6,401.73 0.00 -3,902 256.10 001.000000.240.000.515.95.541020.0000.00. JUVENILE DEPENDENCY HOURLY 5,000 5,000 18,745.98 0.00 -13,746 374.90 001.000000.240.000.515.96.541020.0000.00. BECCA HOURLY 6,000 6,000 0.00 0.00 6,000 0.00 001.000000.240.000.594.15.564010.0000.00. CAPITAL SOFTWARE 12,057 12,057 0.00 0.00 12,057 0.00 001.000000.240.000.594.15.575000.0000.00. CAPITAL LEASE&INSTLMNT PURCH 0 0 1,372.10 0.00 -1,372 100.00 001.000000.240.000.595.91.535098.0000.00. ITTRACKABLE EQUIPMENT 0 0 701.40 0.00 -701 100.00 Total 240 OPD FUNDING/INDIGENT DEFE 1,065,458 1,065,458 1,603,774.02 0.00 -538,316 150.50 Total 001 GENERAL FUND 1,065,458 1,065,458 1,603,774.02 0.00 -538,316 150.50 Revenue Total 0 0 0.00 0.00 0 0.00 Expense Total 1,065,458 1,065,458 1,603,774.02 0.00 -538,316 150.50 Grand Total 1,065,458 1,065,458 1,603,774.02 0.00 -538,316 150.50 Total OPD Budget to Actual Expenditures 1/1/2026"'10/27/2026 2,381,162 2,333,196 47,966 EPSON co Mason County Agenda Request Form 1854 To: Board of Mason County Commissioners Item No. From: Travis Adams Ext: 530 Department: County Administrator Briefing: ❑X Action Agenda: Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s):November 2,2026 Agenda Date(s):November 10,2026 Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ IT ❑ Risk ❑ Other (Please ensure proper internal review channels have been followed, this is the responsibility of the requesting Department) Item: Letters of Support for the Washington State Department of Natural Resources Recreation Grant Projects Back2round/Executive Summary: The Washington State Department of Natural Resources(DNR)is requesting a letter of support for five projects supporting recreation programs,trail maintenance,and public recreation facilities.These projects support public recreation opportunities through recreation education and outreach,trail and facility maintenance,volunteer activities, and restroom servicing. The proposed letters express the County's support for the projects and recognize their value in maintaining accessible, affordable, and sustainable outdoor recreation opportunities for residents and visitors. Associated Costs/Bud2et Impact(amount, funding source,budget amendment, etc.): N/A Public Outreach: N/A Requested Action: Approval of the letters of support for the Washington State Department of Natural Resources'grant projects supporting recreation programs,trail maintenance, and public recreation facilities. Attachment(s): Letters CO�5oN O DATE Washington State Recreation and Conservation Funding Board PO Box 40917 1854 Olympia,WA 98504-0917 MASON COUNTY Re:26-2034-Hood Canal District Education&Enforcement BOARD OF Dear Members of the Recreation and Conservation Funding Board, COMMISSIONERS The Mason County Board of County Commissioners is pleased to express its strong support for the Washington State Department of Natural Resources (DNR) proposal to the Recreation and 1ST District Conservation Office for Grant Project 26-2034,which would provide critical operating funds for the RANDY NEATHERLIN Hood Canal District's Recreation program. nd The Hood Canal District provides valuable, affordable recreation opportunities through its 2 District developed and dispersed trails,campgrounds,trailheads,and other recreation areas.These facilities PAT TARZWELL serve residents and visitors alike,supporting outdoor recreation,contributing to tourism revenue in Mason and Kitsap counties, and providing opportunities for people to enjoy the region's natural 3rd District resources. VACANT The requested funding would support the Hood Canal District Recreation Warden position,currently held by Jared Mandeville, as well as patrol vehicle operations and maintenance and necessary supplies and materials.This funding helps sustain important education and outreach efforts,organize Mason County Building 1 volunteer and recreation events, and the volunteer Camp Host and Forest Watch programs. These activities promote safe,responsible,and sustainable recreation throughout the district. 411 North Fifth Street Continued support for this program is important to maintain safe and accessible recreation opportunities while helping manage the increasing demands placed on popular public lands and Shelton,WA 98584-3400 recreation areas. (360)427-9670 ext.419 The Mason County Board of County Commissioners respectfully encourages the Recreation and Conservation Funding Board to support Grant Project 26-2034 and the continued operation of the Fax(360)427-8437 Hood Canal District's Recreation program. Thank you for your consideration and your continued investment in Washington's outdoor recreation opportunities. Sincerely, Pat Tarzwell, Randy Neatherlin, Vacant, Chair Vice-Chair Commissioner District 3 CO�5oN O DATE Washington State Recreation and Conservation Funding Board PO Box 40917 1854 Olympia,WA 98504-0917 MASON COUNTY Re:26-2035 -Tahuya 4x4 Trails Maintenance&Operation BOARD OF Dear Members of the Recreation and Conservation Funding Board, COMMISSIONERS The Mason County Board of County Commissioners is pleased to express its strong support for the Washington State Department of Natural Resources (DNR) proposal to the Recreation and 1ST District Conservation Office for Grant Project 26-2035, which would provide critical funding for RANDY NEATHERLIN maintenance and operations in Tahuya State Forest. nd Tahuya State Forest provides valuable,affordable recreation opportunities for residents and visitors, 2 District including access to developed and dispersed trails, facilities, and sites for four-wheel-drive (4x4) PAT TARZWELL recreation. These opportunities contribute to tourism revenue in Mason and Kitsap counties while providing opportunities for outdoor recreation and enjoyment of the region's natural resources. 3rd District VACANT The requested funding would support salaries for maintenance and operations crew members Cari Provencher, Zac Gaspar, and Ray Minish, along with the materials and equipment needed to maintain trails and recreation facilities.Funding would also support recreation events and volunteer work parties that help sustain access to these important public recreation areas. Mason County Building 1 Trail maintenance activities include brushing and surfacing trails; inspecting and maintaining bridges,culverts, drainage features,and built technical features; and adding rock to reinforce trails 411 North Fifth Street and reduce erosion and sediment delivery into streams.Facility maintenance includes litter removal, restroom servicing,and the maintenance and repair of signs,fencing,and other site amenities.These Shelton,WA 98584-3400 efforts help protect natural resources while supporting safe, sustainable, and reliable recreation access.Continued investment in trail and facility maintenance is essential to preserving high-quality, (360)427-9670 ext.419 year-round 4x4 recreation opportunities in Tahuya State Forest and ensuring these resources remain available for future generations. Fax(360)427-8437 The Mason County Board of County Commissioners respectfully encourages the Recreation and Conservation Funding Board to support Grant Project 26-2035 and the continued maintenance and operation of Tahuya State Forest's 4x4 recreation areas.Thank you for your consideration and your continued investment in Washington's outdoor recreation opportunities. Sincerely, Pat Tarzwell, Randy Neatherlin, Vacant, Chair Vice-Chair Commissioner District 3 CO�5oN O DATE Washington State Recreation and Conservation Funding Board PO Box 40917 1854 Olympia,WA 98504-0917 MASON COUNTY Re:26-2036-Hood Canal Multiuse ORV Trail&Site Maintenance BOARD OF Dear Members of the Recreation and Conservation Funding Board, COMMISSIONERS The Mason County Board of County Commissioners is pleased to express its strong support for the Washington State Department of Natural Resources (DNR) proposal to the Washington State 1 District 1ST Recreation and Conservation Office for Grant Project 26-2036. This project would provide critical RANDY NEATHERLIN operating funds for trail and site maintenance throughout the DNR Hood Canal District. nd The Hood Canal District's developed and dispersed recreation trails, facilities, and sites provide 2 District affordable outdoor recreation opportunities for residents and visitors while contributing to tourism PAT TARZWELL revenue in Mason and Kitsap counties. Maintaining these resources is essential to supporting continued public access and sustainable recreation throughout the district. 3rd District VACANT The requested funding would support a portion of the salaries for Maintenance and Operations crew members Can Provencher, Zac Gaspar, and Ray Minish, as well as a portion of the materials and equipment needed to maintain trails and facilities.The funding would also support the organization of recreation events and volunteer work parties that contribute to the upkeep of these public Mason County Building 1 recreation areas. Trail maintenance activities include brushing, drainage feature upkeep, trail tread reinforcement 411 North Fifth Street where necessary, construction of small reroutes, and bridge and sign maintenance. Trailhead, site, and facility maintenance includes cleaning and maintaining restrooms, campsites, parking areas, Shelton,WA 98584-3400 kiosks, amenities, and signage, as well as addressing damage and misuse of public lands in and around popular recreation areas. These efforts help sustain affordable, accessible, and responsible (360)427-9670 ext.419 multiuse off-road vehicle (ORV) recreation opportunities in Tahuya and Green Mountain State Forests while maintaining the supporting facilities and infrastructure that visitors rely on. Fax(360)427-8437 The Mason County Board of County Commissioners respectfully encourages the Recreation and Conservation Funding Board to support Grant Project 26-2036 and the continued maintenance of these important public recreation resources. Thank you for your consideration and your continued investment in Washington's outdoor recreation opportunities. Sincerely, Pat Tarzwell, Randy Neatherlin, Vacant, Chair Vice-Chair Commissioner District 3 CO�5oN O DATE Washington State Recreation and Conservation Funding Board PO Box 40917 1854 Olympia,WA 98504-0917 MASON COUNTY Re:26-2037-Hood Canal District Non-Motorized Maintenance BOARD OF Dear Members of the Recreation and Conservation Funding Board, COMMISSIONERS The Mason County Board of County Commissioners is pleased to express its strong support for the Washington State Department of Natural Resources (DNR) proposal to the Washington State 1 District 1ST Recreation and Conservation Office for Grant Project 26-2037. This project would provide critical RANDY NEATHERLIN operating funds to support non-motorized recreation access and maintenance throughout the DNR Hood Canal District. 2nd District The Hood Canal District's developed and dispersed recreation trails, facilities, and sites provide PAT TARZWELL affordable outdoor recreation opportunities for residents and visitors while contributing to tourism revenue in Mason and Kitsap counties.Maintaining these resources helps preserve public access to 3rd District the region's forests,natural areas,and outdoor recreation opportunities. VACANT The requested funding would support the maintenance of non-motorized access to natural areas, including sites in the Tahuya West Block, Green Mountain State Forest, and Hood Canal State Forest.The funding would also cover a portion of the Maintenance and Operations crew salaries for Mason County Building 1 Cari Provencher, Zac Gaspar, and Ray Minish, who help maintain these important recreation resources. 411 North Fifth Street Through this project, DNR will maintain and improve non-motorized recreation access in Tahuya and Green Mountain State Forests,Hood Canal State Forest,and other dispersed DNR properties in Shelton,WA 98584-3400 Mason and Kitsap counties.These efforts support safe,sustainable access to outdoor recreation and opportunities to experience the natural environment. (360)427-9670 ext.419 The Mason County Board of County Commissioners respectfully encourages the Recreation and Fax(360)427-8437 Conservation Funding Board to support Grant Project 26-2037 and the continued maintenance of non-motorized recreation opportunities throughout the Hood Canal District. Thank you for your consideration and your continued investment in Washington's outdoor recreation opportunities. Sincerely, Pat Tarzwell, Randy Neatherlin, Vacant, Chair Vice-Chair Commissioner District 3 CO�5oN O DATE Washington State Recreation and Conservation Funding Board PO Box 40917 1854 Olympia,WA 98504-0917 MASON COUNTY Re:26-2040-South Puget Sound Region Facilities Cleaning BOARD OF Dear Members of the Recreation and Conservation Funding Board, COMMISSIONERS The Mason County Board of County Commissioners is pleased to express its strong support for the Washington State Department of Natural Resources (DNR) proposal to the Washington State 1 District 1ST Recreation and Conservation Office for Grant Project 26-2040.This project would provide operating RANDY NEATHERLIN funds for restroom servicing and facility maintenance at public recreation sites throughout the South Puget Sound Region. 2nd District The project would support professional restroom servicing contracts or DNR staff labor to service PAT TARZWELL facilities accessible via RCO-eligible nonhighway roads within the project area.The 48 vault toilet restrooms included in the project are located in Tahuya, Green Mountain,Hood Canal,Elbe Hills, 3rd District Tahoma, Tiger Mountain, and Raging River State Forests, as well as the Middle Fork Snoqualmie VACANT and West Tiger Mountain Natural Resource Conservation Areas(NRCAs). Regular restroom servicing helps maintain clean and functional public facilities,reduce long-term maintenance costs,and address vandalism and misuse.Using contracted cleaning services may also Mason County Building 1 reduce costs compared to DNR skilled labor and transportation expenses, allowing DNR staff to remain available for other maintenance priorities. Cleaning and waste-pumping services would be obtained through Washington State Department of Enterprise Services (DES) state procurement 411 North Fifth Street master contracts. Contracted cleaning services are subject to prevailing wage requirements, as applicable to the services provided. Maintaining these facilities is essential to supporting safe, Shelton,WA 98584-3400 sanitary, and sustainable use of campgrounds, trailheads, and day-use recreation areas. Continued funding will help ensure that visitors can access and enjoy these public recreation opportunities. (360)427-9670 ext.419 The Mason County Board of County Commissioners respectfully encourages the Recreation and Fax(360)427-8437 Conservation Funding Board to support Grant Project 26-2040 and the continued maintenance of public recreation facilities throughout the South Puget Sound Region. Thank you for your consideration and your continued investment in Washington's outdoor recreation opportunities. Sincerely, Pat Tarzwell, Randy Neatherlin, Vacant, Chair Vice-Chair Commissioner District 3 NEWS RELEASE oN Cotj4 November 10, 2026 MASON COUNTY COMMISSIONERS' OFFICE 411 N 5TH ST, BLDG 1, SHELTON,WA 98584 1854 TO: KMAS, KRXY, SHELTON-MASON COUNTY JOURNAL, THE OLYMPIAN, SHELTON CHAMBER OF COMMERCE,NORTH MASON CHAMBER OF COMMERCE, CITY OF SHELTON, ECONOMIC DEVELOPMENT COUNCIL, THE SUN RE: Thurston-Mason Behavioral Health Advisory Board Openings Community members interested in improving mental health and substance use disorder services in Mason and Thurston counties are encouraged to learn more about the Thurston Mason Behavioral Health Administrative Service Organization (TMBH-ASO) Advisory Board and opportunities to participate. The TMBH-ASO Advisory Board is a citizen advisory body that provides recommendations and guidance to the TMBH-ASO Governing Board on mental health and substance use disorder needs throughout the two counties. The Advisory Board includes professionals, individuals with lived experience, and family members who help inform decisions about publicly funded behavioral health services. The Advisory Board's responsibilities include helping identify community needs, monitoring programs, and making recommendations related to service planning and funding. Members are expected to consider the needs of residents throughout both counties and advocate for accessible, consumer-driven crisis intervention and treatment services for individuals who rely on publicly funded care. Community participation helps ensure that local perspectives and experiences inform the planning and delivery of behavioral health services. Advisory Board meetings are generally held on the second Thursday of each month at noon and are open to the public unless otherwise noted. Meetings offer an opportunity for community members to learn more about the organization's work and the behavioral health issues affecting local residents. Individuals interested in serving on the Advisory Board or attending a meeting can contact the TMBH-ASO office at(360)763-5828 or by email at inquiries(a�tmbho.org.Additional information, including the Advisory Board application and meeting details, is available at www.tmbhaso.org/advisory-board. Pat Tarzwell, Randy Neatherlin, Vacant, Chair Vice-Chair Commissioner District 3