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HomeMy WebLinkAbout2026/10/27 - Regular Packet Board of Mason County Commissioners Draft Meeting Agenda Commission Chambers 411 N 5th St, Shelton, WA 98584 October 27, 2026 9:00 a.m. Commission meetings are live streamed at http://www.masonwebtv.com/ Regular Commission business meetings will be held in-person and via Zoom. Please click the Zoom meeting link posted on the Mason County homepage and use the"raise hand"feature to be recognized by the Chair to provide comment and testimony. Public comment and testimony can be provided in-person,via e-mail at msmithgmasoncountywa.gov;mail in to the Commissioners'Office at 411 N 5u'St,Shelton,WA 98584;or call(360)427- 9670 ext.419. If you need to listen to the Commission meeting via telephone,please provide your telephone number to the Commissioners' Office no later than 4:00 p.m.the Friday before the meeting. 1. Call to Order 2. Pledge of Allegiance 3. Roll Call 4. Correspondence and Organizational Business 4.1 Correspondence 4.2 Employee Service Awards 5. Open Forum for Citizen Input Please see above options to provide public comment; 3 minutes per person, 15-minute time limit. 6. Adoption of Agenda Items appearing on the agenda after "Item 10.Public Hearings"may be acted upon before 9:15 a.m. 7. Approval of Minutes—September 29, 2026 Regular Minutes and October 5 and 12,2026 Briefing Minutes 8. Approval of Action Agenda Items listed under "Action Agenda"may be enacted by one motion unless a Commissioner or citizen requests an item be removed from the Action Agenda and considered a separate item. 8.1 Approval of Warrants and Treasurer Electronic Remittances Claims Clearing Fund Warrant#8124085-8124441 $2,909,202.37 Direct Deposit Fund Warrant# 129957-130764 $1,966,095.83 Salary Clearing Fund Warrant#7010013-7010052 $1,902,171.37 8.2 Approval of the Fiscal Year 2027(FY27)Homeless Crisis Response System Services subcontract with ShelterWorks in the amount of$183,058;and approval of the subcontract amendment with Crossroads Housing in the amount of$267,850 for the expansion of scattered-site emergency shelter and permanent supportive housing. 8.3 Approval of the 2027 take home vehicle requests for Kelly Frazier,Jeremy Seymour,Grant Dishon,Rod LaRue,Roy Beierle,Pete Medcalf,John Ronald,Keli Dunlap,and Tami Beyer. 8.4 Approval to set a public hearing for Tuesday,November 24,2026,at 9:15 a.m.to certify to the County Assessor the amount of taxes levied for county purposes and the amount of taxes levied for each taxing district for 2027.An increase to the Current Expense and County Road property tax levies for 2027 may be considered. 8.5 Approval to set a public hearing on Monday,December 7,2026,at 9:00 a.m.to consider adoption of the 2027 budget for Mason County.Copies of the 2027 preliminary budget will be available to the public on November 23,2026. October 27,2026 1 Page 1 of 2 8.6 Approval of the Resolution amending Resolution No. 10-18 for the Mason County Credit Card Policy and Procedures to allow meal and beverage purchases for sequestered jurors under Section 5(d)and to add RCW 43.09.185 as a policy reference and new Exhibit G. 8.7 Approval of the publication of the Initial Notification of County Force Construction Projects for 2027, identifying the projects to be performed by county forces and the engineer's estimated cost for each project. 8.8 Approval to submit the Applicant Resolution/Authorization for the Washington State Recreation and Conservation Office's Boating Facilities Program to replace Latimer's Landing float. 8.9 Approval of the Resolution approving the sale of Real Property at 1581 E Phillips Lake Loop Road, Shelton, WA 98584 Parcel No.22005-53-00012 for$9,000 to Landholders America LLC and/or assigns. 8.10 Approval of the letter of support for Public Utility District(PUD)No. 3's Shelton Urban Growth Area(UGA) Electrical Capacity Project. 9. Other Business(Department Heads and Elected Officials) 10. 9:15 a.m.Public Hearings and Items Set for a Certain Time Please see above options to provide public testimony; 10 minutes per person. 10.1 Public Hearing to consider the rezone of parcel 22206-31-00000,which is approximately 40 acres from Rural Residential 10(RR10)to Rural Residential 5 (RR5)within the rural lands. Staff: Marissa Watson 10.2 Public Hearing to review final project performance for County Road Project(CRP)2062 Evergreen Estates Water Main Extension. Staff:Mike Collins 11. Board's Calendar and Reports 12. Adjournment MASON COUNTY TO: Board of Mason County Commissioners Reviewed FROM: Kariann Hall Ext. 380 DEPARTMENT: Support Services Action Agenda DATE: October 27, 2026 No. 4.1 ITEM: Correspondence 4.1.1 Received Temporary Discontinue Extension for HAZY DAZE INC from the Liquor and Cannabis Board. 4.1.2 Received Letter from Hartstene Pointe Water-Sewer District regarding the proposed Staffing reduction within the Mason County Auditor's Office. 4.1.3 Received List of Nominees for Mason County Commissioner District#3 from the Mason County Republican Party. 4.1.4 Received Lewis-Mason-Thurston Area Agency on Aging Application from Heela Patel. 4.1.5 Received Transportation Improvement Program Citizens Advisory Panel Application from Emily Ann Quinn. 4.1.6 Received Veterans Advisory Board application from Atreayu Addessi. 4.1.7 Received Historic Preservation Commission Application from Jason Sapp. 4.1.8 Received Port of Shelton Tax Levy for 2027 from Port of Shelton. Attachments: Originals on file with the Clerk of the Board. Received 0072026 Commissioners Randy Neatherlin d Pat Tarzwell.Travis Adams, McKenzie Smith,LIQUOR& CANNABIS From: LCB Case Response To: hazydaze502Ca�yahoo.com Cc: McKenzie Smith;discontinuedbusinessCcalcb.wa.aov;iessica.oettevsCallcb.wa.aov;kandra.tinnerstet@lcb.wa.00v; iason.bellesCoblcb.wa.gov;alex.everson(c Icb.wa.gov;Iinda.thompson(c Icb.wa.gov;alex.steele(c Icb.wa.gov; david.iohnson(cblcb.wa.aov; Iinda.brock(allcb.wa.aov Subject: RE:Temporary Discontinue Extension Date: Wednesday,October 7,2026 11:55:28 AM Entity Name: HAZY DAZE INC Trade Name: HAZY DAZE Location Address: 1982 NE OLD BELFAIR HWY,BELFAIR,WA„98528-9656 License #: 412452 EO code: 7B UBI: 603513448 The temporary discontinued business issued for the above license number and location has been extended and now expires on November 26th, 2026. You must remain in compliance with all license fees and tax reporting requirements and report any changes in circumstance to your Enforcement Officer. Please note you may not resume business without prior authorization from the Liquor and Cannabis Board. You can request to reactivate your license by logging in to your account on the LCB Portal when you are ready to resume business. Please allow time to process the request. Sincerely, Customer Service Unit Licensing & Regulation (360) 664-1600 Thank you for visiting the Liquor and Cannabis Board. Our mission is to promote public safety, public health, and trust through fair administration, education, and enforcement of liquor, cannabis, tobacco, and vapor laws. thread::Tpxae S 0 aLA-8 6 W L Hqu0N 9 C c:: 1'Ppt 5TENE PO'�l E-MAIM OCT 08 2926 HD Hartstene Pointe Water Sewer District 772 Chesapeake Drive Shelton, WA 98584 '�-•��••� (360) 427-2413 • info@hpwsd.org October 7, 2026 RE: Proposed Staffing Reduction within the Mason County Auditor's Office TO: Mason County Commissioners CC:Steve Duenkel, Mason County Auditor Commissioners: I am President of the Board of Commissioners at Hartstene Pointe Water-Sewer District, a special purpose water-sewer district that serves a community north of Shelton. I have served as an elected official here since 2019. As a special purpose district, Mason County is the fiduciary custodian of our funds. Accounts Receivable is processed on our behalf through the County Treasurer's Office and Accounts Payable processed through the Financial Services division of the County Auditor's Office. We rely on personnel in these offices to manage our funds in both a timely and accurate manner, in accordance with state law and best practices. The quality of these services provided by the county are of great value and appreciated by districts such as ours. I have specifically had occasion to meet the Financial Services staff in my capacity as an authorized individual to collect warrants processed through that office. I was impressed by the professionalism and quality of work that I observed. Recently, our administrative staff alerted me to a potential reduction of staffing within Financial Services being considered by county commissioners. I am certain this would have a negative impact to our district's operations, especially if there are more infrequent pay runs. Our staff expressed their concerns to me, noting that finance officers of similar districts in other counties have spoken of challenges faced due to understaffed county offices. I know county commissioners are aware of the importance of safeguarding public funds, in addition to the importance of districts meeting their financial obligations. I urge commissioners to consider retaining staffing levels at Financial Services as they have been for years. Respectfully submitted, Stacy sn, t President,Board of Commissioners SON Cot, REPUBLICAN PARTY Mason County Republican Party September 24, 2026 Mason County Commissioner District 2 & Chair Pat Tarzwell Mason County Commissioner District 1 Randy Neatherlin 411 N. 5th Street Shelton Washington, 98584 Dear Commissioner Tarzwell, and Commissioner Neatherlin; By a vote of 25 to 2, the Mason County Republican Party Central Committee nominates the following citizens and residents of Commissioner District 3 to fill the vacated Commissioner District 3 position according to Article II Section 15 of the Washington State Constitution: I. George Blush 2. Sharon Diaz 3. James Burnett. These names are listed in order of preference with Mason County Republican Party endorsed candidate for Commissioner District 3, George Blush at the top of this list. Thank you. Steve Duenkel Chair Mason County Republican Party cc: McKenzie Smith, Clerk of the Board Jim Walsh, WAGOP Chair Received 10.09.2026 Commissioners Randy Neatherlin and Pat Tarzwell.Travis Adams, McKenzie Smith,Lisa Bachmann Entry#: 112 Lewis Mason Thurston Area Agency on Aging (LMTAAA) Status: Submitted Submitted: 10/8/2026 3:41 PM Advisory Board Name: Lewis-Mason-Thurston Area Agency on Aging (LMTAAA) Name: Today's Date: Heela Patel 10/8/2026 Address Voting Precinct: Phone Email Community Service: Employment: Previous classroom volunteer at Belfair Elementary - Previously employed at The Boeing Company (14 (approx. 2 years). Contributed art and time to years): 10 years in Industrial Engineering for Wayzgoose Kitsap organization 3 consecutive years. manufacturing business unit, remainder of time spent as Business Operations Project Manager supporting long term implementations and emergent requests for all manufacturing sites across North America. Experience in production, supply chain/procurement, capacity planning, process improvement, and government contracts. - Currently working at Belfair HUB Center for Seniors in front desk and medical lending capacity. What do you perceive is the role or purpose of this advisory board? To advocate for access and services on behalf of our community's senior and disabled population. I believe the senior population which has come before us has set the groundwork for our community's success. In return, it is an obligation and a privilege for us younger generation to support and protect our seniors. What interest or skills do you wish to offer this advisory board? From my corporate experience, I bring contract writing, data analysis, spreadsheet maintenance, purchasing, customer account management, inventory management, process mapping, process improvement, SOP development, critical problem solving and project management skills to the table. From my volunteer work and current role at my local senior center, I have prioritized soft skills such as mentoring, empathy, and community engagement. List any financial, professional, or voluntary affiliations that could create a potential conflict of interest: None that I can think of. Required Training: Yes or No: Participation is dependent on attending certain trainings such as the Open Public Meetings Act Yes (OPMA) and Public Records Act (PRA) trainings at no cost to you. Will you be able to attend such trainings? How much time can you com- Are you a U.S. citizen and *For Civil Service applications ONLY, mit to this advisory board: Mason County resident? what is your political party? Quarterly, Monthly No *For Wake Board Advisory Committee applications ONLY: *For TRL Board applications ONLY, what is your budget experience? Received 10.12 2026 Commissioners Randy Neatherlin and Pat Tarzwell.Travis Adams, McKenzie Smith,Amy Braakman, Loretta Swanson Entry#: 113 Transportation Improvement Program Citizens Advisory Panel (TIP CAP) Status: Submitted Submitted: 10/9/2026 2:32 PM Advisory Board Name: Transportation Improvement Program Citizens Advisory Panel (TIP-CAP) Name: Today's Date: Emily Ann Quinn 10/9/2026 Address Voting Precinct: Phone Email Community Service: Employment: Veterans Memorial Center (Chief Administrative Officer) Cub Foods (Former Customer Service Manager) American Red Cross (Deputy Director of Volunteer Circle K (Former Assistant Manager) Services, 2005-2017) Dart Express (Former Fleet Manager) McLane Fire and Life Safety (Firefighter Explorer, 2002- 2005) Magnum Transportation (Former Driver Manager) City of Fargo (Former Transit Dispatcher) May Trucking Company (Former Truck Driver) Asplundh Tree Expert Company (Step 1 Apprentice) What do you perceive is the role or purpose of this advisory board? I believe the purpose of the Mason County Transportation Improvement Program Citizens Advisory Panel is to represent the needs and concerns of county residents by helping identify transportation priorities and recommend practical, responsible improvements to the Board of Mason County Commissioners. The panel should consider road safety, maintenance, accessibility, traffic flow, emergency response needs, and the long-term impact of transportation projects on residents, businesses, and visitors. I believe it is important to ensure that transportation improvements benefit the entire community, including seniors, veterans, individuals with disabilities, working families, and residents who rely on public transportation. The panel should promote transparency, fiscal responsibility, and fair consideration of the needs of both rural and urban communities while helping Mason County develop a transportation plan that serves residents for years to come. What interest or skills do you wish to offer this advisory board? I would bring a combination of transportation industry experience, public service, leadership, and community involvement. My previous positions as Fleet Manager with Dart Express, Driver Manager with Magnum Transportation, and Transit Dispatcher with the City of Fargo have given me firsthand insight into transportation operations, vehicle and fleet coordination, driver needs, scheduling, and the importance of safe and reliable transportation systems. My experience as Chief Administrative Officer of the Veterans Memorial Center and Deputy Director of Volunteer Services with the American Red Cross, where I served from 2005 to 2017, has strengthened my leadership, administrative, communication, and organizational skills. My earlier involvement with McLane Fire and Life Safety as a Firefighter Explorer also gave me an appreciation for public safety and emergency services. I would like to use these experiences to help evaluate transportation needs, identify practical and cost effective improvements, and advocate for safe, accessible, and reliable roads and transportation services. I would bring an open mind, a willingness to listen to different perspectives, and a commitment to representing the interests of Mason County residents. I am particularly interested in helping ensure that transportation planning considers public safety, emergency response, accessibility, and the needs of people who depend on reliable transportation to maintain their independence and quality of life. List any financial, professional, or voluntary affiliations that could create a potential conflict of interest: Currently I have no conflict of interests Required Training: Yes or No: Participation is dependent on attending certain trainings such as the Open Public Meetings Act Yes (OPMA) and Public Records Act (PRA) trainings at no cost to you. Will you be able to attend such trainings? How much time can you com- Are you a U.S. citizen and *For Civil Service applications ONLY, mit to this advisory board: Mason County resident? what is your political party? Quarterly, Monthly, Weekly, Daily Yes *For Wake Board Advisory Committee applications ONLY: *For TRL Board applications ONLY, what is your budget experience? Received 10.14 2026 Commissioners Randy Neatharlin and Pat Tarewell.Travis Adams, McKenzie Smith,Ravyn Lund Entry#: 114 Veterans Advisory Board Status: Submitted Submitted: 10/13/2026 9:51 PM Advisory Board Name: Veterans Advisory Board Name: Today's Date: Atraeyu Addessi 10/13/2026 Address Voting Precinct: Phone Email Community Service: Employment: My commitment to community service grew out of my Director of Veteran Programs at South Puget Sound military service and now centers on helping veterans Community College transition into higher education. I developed the curriculum for Rucking Through College, a workshop for transitioning service members entering college for the first time or returning after years away. The workshop translates the habits of military life, such as mission planning, endurance, and accountability to a unit, into practical strategies for navigating academic expectations, campus systems, and the shift from a structured command environment to self-directed learning. Building on the workshop's reception, I am now working with SPSCC's instructional leadership to develop it into a credit-bearing course modeled on the college's CCS 101 framework. The course will serve veterans and other returning adult learners, who share many of the same barriers: time away from formal education, competing work and family obligations, and uncertainty about where they fit on a campus built around traditional students. In May 2025, I founded the Miles of Honor Walk of Remembrance at South Puget Sound Community College. This Memorial Day observance invited students, staff, and community members to walk together in honor of service members who died in service to the nation. The following year, I expanded that observance into the inaugural Miles of Honor 5K. Growing the event required partnerships beyond campus: I coordinated with the Washington State Department of Veterans Affairs and the Lacey Veterans Services Hub and reached out to 31 regional organizations. In two years, Miles of Honor moved from a campus remembrance to a community event, and it now gives local veteran serving organizations a shared point of connection each Memorial Day. I also led the effort to establish a chapter of the SALUTE Veterans National Honor Society at SPSCC, which received approval in October 2026. The chapter recognizes academic achievement among student veterans and creates a structure for leadership and service beyond the classroom. We will induct our first members at our Military Ball in February 2027. Across these efforts, my aim remains the same: to build lasting institutions that connect veterans to their communities and give them meaningful ways to continue serving. What do you perceive is the role or purpose of this advisory board? The Board serves as the community's link between Mason County veterans in financial hardship and the Veterans' Assistance Fund. Its core function is to review requests and recommend relief for indigent veterans and their families, ensuring the fund is administered fairly, consistently, and in keeping with RCW 73.08 and the board's operating policies. The board also connects veterans to the broader network of local resources that can address needs the fund alone cannot meet. I understand that purpose firsthand. When I transitioned out of the military, I completed much of my education online and navigated the move to civilian life largely on my own. The support I needed was often hard to find, slow to arrive, or missing entirely. That experience taught me how much depends on whether someone is in a position to help at the right moment, and how quickly a manageable setback can become a crisis when no one is. That's why I built my career around serving student veterans: I want to be the support for them that I never had. This board extends that same commitment beyond campus to veterans and families across Mason County, and I see its role as ensuring that when a veteran reaches out for help, the response is timely, fair, and backed by people who understand what they are facing. What interest or skills do you wish to offer this advisory board? As Director of the VALOR Center at South Puget Sound Community College, I work daily at the intersection of veterans' needs and the systems designed to meet them. I serve as a School Certifying Official, which requires precise knowledge of VA education benefits, eligibility rules, and documentation standards. That regulatory fluency translates directly to the board's responsibility for applying eligibility criteria consistently and defensibly. I also bring experience building partnerships across the regional veteran serving network. I founded the Miles of Honor Walk of Remembrance in 2025. I expanded it into the inaugural Miles of Honor 5K in 2026, coordinating with the Washington State Department of Veterans Affairs, the Lacey Veterans Services Hub, and more than 30 regional organizations. Those relationships would help the board connect veterans to resources beyond the fund. My doctoral work in public administration at Walden University adds a policy and program evaluation perspective, which I would apply to questions of fund stewardship, process improvement, and how the board measures its impact. As a veteran and a Mason County property owner, I have a personal stake in seeing local veterans well served. List any financial, professional, or voluntary affiliations that could create a potential conflict of interest: I am not aware of any other financial interest or affiliations that would create a potential conflict of interest. Required Training: Yes or No: Participation is dependent on attending certain trainings such as the Open Public Meetings Act Yes (OPMA) and Public Records Act (PRA) trainings at no cost to you. Will you be able to attend such trainings? How much time can you com- Are you a U.S. citizen and *For Civil Service applications ONLY, mit to this advisory board: Mason County resident? what is your political party? Quarterly, Monthly Yes *For Wake Board Advisory Committee applications ONLY: *For TRL Board applications ONLY, what is your budget experience? Received 10.19.2026 Commissioners Randy Neatherlin and Pat Tarzwell.Travis Adams, McKenzie Smith,Luke Viscusi Entry#: 115 Historic Preservation Commission Status: Submitted Submitted: 10/17/2026 11:06 PM ,r 5<,,.r Advisory Board Name: Historic Preservation Commission Name: Today's Date: Jason Sapp 10/17/2026 Address Voting Precinct: Phone Email ■ Community Service: Employment: Member of Tumwater Historical Association Machinist at Alpha Test Corporation Member of Mason County Historical Society What do you perceive is the role or purpose of this advisory board? The purpose of the Historic Preservation ordinance is to provide for the identification, evaluation, designation, and protection of designated historic and prehistoric resources within the boundaries of Mason County and preserve and rehabilitate eligible historic properties within Mason County for future generations through special valuation, a property tax incentive, as provided in Chapter 84.26 RCW in order to: •Safeguard the heritage of Mason County as represented by those buildings, districts, objects, sites and structures which reflect significant elements of Mason County history; •Foster civic and neighborhood pride in the beauty and accomplishments of the past, and a sense of identity based on the Mason County history; •Stabilize or improve the aesthetic and economic vitality and values of such sites, improvements and objects; •Assist, encourage and provide incentives to private owners for preservation, restoration, redevelopment and use of outstanding historic buildings, districts, objects, sites and structures; •Promote and facilitate the early identification and resolution of conflicts between preservation of historic resources and alternative land uses; and, •Conserve valuable material and energy resources by ongoing use and maintenance of the existing built environment. What interest or skills do you wish to offer this advisory board? I have: • A deep and sincere interest in local Mason County history (pioneer settlement, logging, maritime, Native American heritage, agriculture, early towns, etc.). • An appreciation for older buildings, barns, granges, schoolhouses, homes, or landscapes and a desire to keep them from disappearing. • A concern for how historic places contribute to tourism, property values, or neighborhood character. • A willingness to learn about preservation principles (the Secretary of the Interior's Standards, Certificates of Appropriateness, special valuation, etc.). List any financial, professional, or voluntary affiliations that could create a potential conflict of interest: Full Disclosure: I am employed by Mason County District 2 Commissioner Pat Tarzwell and my wife is the Deputy Mayor of the City of Shelton. Required Training: Yes or No: Participation is dependent on attending certain trainings such as the Open Public Meetings Act Yes (OPMA) and Public Records Act (PRA) trainings at no cost to you. Will you be able to attend such trainings? How much time can you com- Are you a U.S. citizen and *For Civil Service applications ONLY, mit to this advisory board: Mason County resident? what is your political party? Weekly Yes *For Wake Board Advisory Committee applications ONLY: *For TRL Board applications ONLY, what is your budget experience? PORT OF poMOTS�HG pE LOSSITLO N ITIES Memo To: Mason County Assessor z, From: Wendy Smith, Executive Director Port of Shelton CQ Mason County Commissioners Date: 10/20/2026 Re: Port of Shelton Tax Levy for 2027 I have attached a copy of the budget and levy resolutions passed by the Port of Shelton Commission on October 20,2026 for your use in preparing the tax assessments for levies imposed in 2026 for collection in the year 2027. The certified tax levy for 2027 collection in Resolution 26-05 is$940,000.00. Please call me if you have any questions about the Port's budget or levy for next year. 21 W Sanderson Way,Shelton,WA 98584 (360)426-1151 (360)427-0231 fax www.portofshelton.com PORT OF SHELTON COMMISSION Resolution 26-04 Resolution of the Port of Shelton Commission Providing for Acceptance, Approval, and Adoption of the Final Operating and Maintenance, and Capital Budget for 2027 Pursuant to RCW 53.35 WHEREAS, a Preliminary 2027 Operating and Capital Budget was prepared and presented in a public meeting of the Port of Shelton Commission on October 6, 2026; and WHEREAS, public notices were published in a newspaper of general circulation in Mason County during the weeks of October 5, 2026 and October 12, 2026 proclaiming the availability of the Proposed Final 2027 Operating and Capital Budget to taxpayers at the Port office and announcing a public hearing on the Final Budget on October 20, 2026,all in accordance with RCW 53.35; and WHEREAS, a public hearing was held on October 20, 2026 at 2:00 P.M., in the Port Commission Chambers after proper notice for a regular meeting of the Port Commission in the daily newspaper of general circulation in Mason County was given, and the Port Commission heard from all persons desiring to be heard on the matter of the Final Budget all in accordance with RCW 53.35. NOW,THEREFORE BE IT RESOLVED, by the Port of Shelton Commission as follows: The Final Budget for Port Operations & Maintenance for 2027, appended hereto as part of this Resolution is Accepted and Approved. The Capital Budget, appended hereto as part of this Resolution, is Accepted and Approved, and all projects are funded at the budgetary funding levels shown therein. To the extent necessary the Capital Budget will amend the Port's Comprehensive Plan per RCW 53.20.010. This Resolution shall become effective immediately upon its adoption. ADOPTED by the Port of Shelton Commission at a regular meeting thereof held this 20th day of October, 2026. PORT OF SHELTON COMMISSION l&isty luck, loner Jeff ely, Commissi ner Vacant,Commissioner PORT OF SHELTON PROMOTING POSSIBILITIES FINAL 2027 Operating and Nonoperating Budget 2027 Beginning Cash and Investments-January 1,2027 $ 6,433,850 Operating Revenues/Expenses Operating Revenues: Sanderson Field Revenues 2,013,970 Johns Prairie Revenues 844,810 Total Operating Revenues 2,858,780 Operating Expenses: Sanderson Field Expenses 360,600 Johns Prairie Expenses 119,100 General and Administrative Expenses 1,982,405 Total Operating Expenses 2,462,105 Net Operating Revenues and Expenses 396,675 Nonoperating Revenues/Expenses Nonoperating Revenues: Debt Proceeds(Notes Rev Prin/New Debt) 262,647 Other Nonrevenues 355,000 Capital Contributions 1,087,500 Interest Income 123,540 Property Taxes(Ad Valorem) 940,000 Miscellaneous Taxes 11,000 Proceeds on Sale of Assets 600,000 Other Nonoperating Revenues 350,765 Total Nonoperating Revenues 3,730,452 Nonoperating Expenses: Principal Paid on Long-Term Debt 225,790 Purchase of Capital Assets 2,335,641 Other Nonexpenses 355,000 Other Nonoperating Expenses 32,700 Interest Expense 98,221 Total Nonoperating Expenses 3,047,352 Net Nonoperating Revenue and Expenses 683,100 Net Increase(Decrease) in Cash and Investments 1,079,775 Ending Cash and Investments-December 31,2027 $ 7,513,625 1 OF3 PORToF t( SHELTON FINAL 2027 Capital Budget Port Project No. Project Title 2027 Sanderson Field SF Airport Master Plan Update Grant-FAA AIP (BIL funding)#20-2024 $ 577 23.05.01 Grant-WSDOT AIP(BIL funding) $ 32 Port Cash (includes match requirement) $ 32 Total SF Airport Master Plan Update Project: $ 641 SF South Connector Taxiway-Design Grant-FAA AIP/BIL $ 180,000 TBD Grant-WSDOT $ 10,000 Port Cash (includes match requirement) $ 10,000 Total SF South Connector Taxiway-Design Project: $ 200,000 SF T-hangar Taxilane Shift& Extension -Design Grant-FAA AlP $ 180,000 TBD Grant-WSDOT $ 10,000 Port Cash (includes match requirement) $ 10.000 Total SF T-hangar Taxilane Shift&Extension-Design Project: $ 200,000 SF Bldg Replacement-Engineering &Construction: Grant-CERB Prospective Development Program $ - 25.03.01 Loan -CERB Prospective Development Program $ - 25.03.01 Port Funds- Insurance Recovery Funds $ 50,000 Total SF Bldg Replacement-Eng&Const Project: $ 50,000 SF Olympic Mountain Ice Cream Expansion -130W Corp Rd: 24.07.01 Loan -CERB Committed Private Partner Program $ - Port Cash (includes match requirement) $ 100,000 Total SF Olympic Mountain Ice Cream Expansion Project: $ 100,000, SF Miscellaneous Project Funded with Port Cash: TBD SF 6 Flex Roof-Hangar 79 $ 65,000 TBD SF Well House Improvements- Development Rd $ 10,000 TBD SF Roof Replacement-450 BPL $ 50,000 TBD SF Siding Replacement-450 BPL $ 200,000 TBD SF Water Line Replacement Project $ 10,000 TBD SF RW 5 Approach Acquisition &Improvements $ 590,000 Total SF Misc Projects: $ 925,000 SF Outside Funding $ 380,609 SF Port Resources $ 1,095,032 SF Total $ 1,475,641 2 of 3 PORToF SNHpELTON PROHOTIGOSSIBILITIES FINAL 2027 Capital Budget Port Project No. Project Title 2027 Johns Prairie JP Infrastructure Upgrades-Rail/Site Prep Mason County 0.09 Funding $ 350,000 rao Private Partnership (prospective tenant) $ 350,000 Port Cash $ - Total JP Infrasructure Upgrades-Rail/Site Prep Project: $ 700,000 JP Miscellaneous Project Funded with Port Cash: TBD JP Water Line Replacement Project $ 10,000 Total JP Misc Projects: $ - 10,000 SF Outside Funding $ 700,000 SF Port Resources $ 10,000 SF Total $ 710,000 Port-Wide Port-Wide Miscellaneous Funded with Port Cash: n/a Routine Capital $ 150,000 Total Port-Wide&Maintenance Misc Projects: $ 150,000 SF Outside Funding $ - SF Port Resources $ 150,000 SF Total $ 150,000 All Properties Summary 2027 Outside Funding $ 1,080,609 Port Funding $ 1,255,032 Total Funding $ 2,335,641 Funding by Source Detail I 2027 FAA/WSDOT Grants $ 380,609 Mason County 0.09 Funding $ 350,000 Private Partnership $ 350,000 Insurance Recovery Funds $ 50,000 Port Funds $ 1,205,032 Total Funding by Source Detail $ 2,335,641 3 of 3 PORT OF SHELTON COMMISSION Resolution 26-05 A Resolution of the Port of Shelton Commission Adopting the Property Tax Levy for 2027 in accordance with RCW 84.55.120. WHEREAS, the Port of Shelton Commission, having properly given notice of the public hearing held October 20,2026,to consider the Port's current expense budget for the 2027 calendar year,pursuant to RCW 53.35; and WHEREAS, the district actual levy amount from the previous year was$896,895.36; and WHEREAS, the population of this district is more than 10,000; NOW, THEREFORE, BE IT RESOLVED, by the Port of Shelton Commission, after hearing, and after duly considering all relevant evidence and testimony presented, and having reviewed all sources of revenue and examined all anticipated expenses and obligations, has determined that an increase is hereby authorized for the levy to be collected in the 2027 tax year. BE IT FURTHER RESOLVED, that the dollar amount of the increase over the actual levy amount from the previous year shall be $8,968.95. This increase represents 1% of the highest lawful levy of $896,895.36. This increase is exclusive of additional revenue resulting from new construction, improvements to property, newly constructed wind turbines, solar, biomass, and geothermal facilities, any increase in value of state assessed property, and any annexations that have occurred and refunds made. BE IT FURTHER RESOLVED,that the 2027 Tax Levy Certification amount submitted to Mason County shall be $940,000.00. This estimated amount includes additional revenue resulting from new construction, improvements to property, newly constructed wind turbines, solar, biomass and geothermal facilities, any increase in the value of state assessed property, and any annexations that have occurred and refunds made for Port budget purposes. ADOPTED by the Port of Shelton Commission, at its meeting thereof held this 20th day of October 2026, the following Commissioners participating and voting in favor of the adoption of the resolution. PORT O OF SHELTON COMMISSION IC sty B ck,Commi loner eff , Comm sione Vacant,Commissioner Department ofra Levy Certification Revenue C Submit this document, or something similar, to the county legislative Washington State authority on or before November 30 of the year preceding the year in which Form 64 0100 the levy amounts are to be collected. Courtesy copy may be provided to the county assessor. This form is not designed for the certification of levies under RCW 84.52.070. In accordance with RCW 84.52.020, I IKr1stv Buck I (Name), Commissioner (Title), for Port of Shelton (District name), do hereby certify to the Mason (Name of county) County legislative authority that the Icommissioners (Commissioners, Council, Board, etc.) of said district requests that the following levy amounts be collected in 12027I (Year of collection) as provided in the district's budget, which was adopted following a public hearing held on 10/20/2026 (Date of public hearing). Regular levies Other Total certified levy request 940,000,00 amount, which includes the amounts below. Administrative refund amount Non-voted bond debt amount Other* Excess levies Total certified levy request amount, which includes the amounts below. Administrative refund amount Other* *Examples of other levy types may include EMS, school district transportation, or construction levies. Examples of other amounts may include levy error correction or adjudicated refund amount. Please include a description En using the "other" options. IC q � _' Signature: c- b -_t Date: if) To request this d cument in an alternate format,please complete the form dor.wa.aov/AccessibilityRe uest or call 360-705-6705.Teletype(TTY) users please dial 711. REV 64 0100 (8/23/22) Page 1 of 1 NEWS RELEASE °N COu41 October 27, 2026 MASON COUNTY COMMISSIONERS' OFFICE 411 N 5TH ST,BLDG 1, SHELTON,WA 98584 1854 TO: KMAS, KRXY, SHELTON-MASON COUNTY JOURNAL, THE OLYMPIAN, SHELTON CHAMBER OF COMMERCE,NORTH MASON CHAMBER OF COMMERCE, CITY OF SHELTON, ECONOMIC DEVELOPMENT COUNCIL, THE SUN RE: Mason County Proudly Recognizes 56 Employees for Years of Service Mason County proudly recognizes 56 County employees for celebrating work anniversaries of ten (10)years or more of service to Mason County: Auditor's Office 25 Years of Service 20 Years of Service Aaron Britton 10 Years of Service Tonya Smith Sandra Vasquez Jared Cozad Jennifer Giraldes Tim Whitehead Keli Dunlap Theresa Ragsdale Facilities& Grounds Dylan Helser 10 Years of Service 25 Years of Service Aleksandra Kruk 15 Years of Service Brad Leister Timothy Higgs Brian Spera Kacy Fladager Darci Ward Cathy Wilder 35 Years of Service Central Services Kelly Frazier Public Works 20 Years of Service 10 Years of Service 10 Years of Service Nathan Birklid Christopher Walker Public Health Eric Grounds Angel Evans 10 Years of Service John Ronald Christopher Gaynor 30 Years of Service David Windom Richard Sanzaro Erik Heilman Travis Adams William Parker Charles Smith Jayson Zaniewski David Smith Trevor Severance Community Development 15 Years of Service Jose Trejo-Lopez 10 Years of Service Wendy Mathews Steven Steiger 25 Years of Service Mariah Frazier William Philpott Joshua Luck Juvenile Court 20 Years of Service Marissa Watson 20 Years of Service Roy Beierle 30 Years of Service Dawn Mesojednik Amy Braakman Michelle Goldsby 15 Years of Service Rod Larue Kell Rowen 30 Years of Service 35 Years of Service Timothy VanderWaal 25 Years of Service Randy Newell 35 Years of Service Steven Bennett Genie McFarland 35 Years of Service Tim Rhoades Treasurer Michael Dunn 25 Years of Service District Court Sheriff's Office Brittany Pearson 10 Years of Service Prosecutor's Office 10 Years of Service Stacey Bennett-Brotherton 10 Years of Service Nathan Anderson 35 Years of Service Tyler Bickerton Julie Richert BOARD OF MASON COUNTY COMMISSIONERS Pat Tarzwell, Randy Neatherlin, Vacant, Chair Vice-Chair Commissioner District 3 Board of Mason County Commissioners Proceedings Commission Chambers 411 N 5th St, Shelton, WA 98584 September 29, 2026 1. Call to Order—The Chairperson called the regular meeting to order at 9:00 a.m. 2. Pledge of Allegiance—Reverend Bill led the flag salute. 3. Roll Call—Present: Commissioner District 1 —Randy Neatherlin; Commissioner District 2— Pat Tarzwell; Commissioner District 3—Vacant. 4. Correspondence and Organizational Business 4.1 Correspondence 4.1.1 Commissioner Sharon Trask submitted a letter of resignation. 4.1.2 Letters of support were received for Clean Water District(CWD)funding from Green Diamond and Taylor Shellfish Farms. 4.1.3 Raini Fogel sent in a letter regarding the County's budget. 4.1.4 Cyal Christmas submitted an advisory board application for the Board of Equalization (BOE). 4.1.5 Federal Energy Regulatory Commission(FERC)sent in a letter regarding Cushman No. 2 Development,Thirteenth Part 12D Report,Periodic Plan Submittal and an extension of time request to file documentation of public access to Dry Creek Trail and a revised recreation plan. 4.1.6 Dane Gustafson submitted an advisory board application for the Noxious Weed Control Board. 5. Open Forum for Citizen Input Cynthia Stang,Jane McGee, Susanna Jones, and April Pooler read Commissioner Sharon Trask's resignation letter into record. Reverend Bill Baker,Mt. Olive Lutheran Church,encouraged the County to approach current issues with clarity and thoughtful action focused on the well-being of residents and acknowledged that the past cannot be changed and encouraged the Commission to focus on moving forward, seeking wisdom,healing,and a collaborative solution. Sharon Diaz shared that Sharon Trask was an amazing Commissioner and encouraged her to prioritize self-care and healing. Sharon also encouraged the Commissioners to follow established historical protocols and felt that George Blush would be a good Commissioner. Rick Ragsdale referenced the 2017 layoffs and the impact on affected employees and families and expressed concern regarding accountability for those decisions.Rick also raised concerns about the Auditor's actions and alleged secret meetings involving the Auditor and Steve Van Denover,a potentially hostile work environment,and potential lawsuits and their impact on the County. 6. Adoption of Agenda Cmmr.Neatherlin/Tarzwell moved and seconded to adopt the agenda as published.Motion carried.Neatherlin-aye; Tarzwell-aye. 7. Approval of Minutes Cmmr.Neatherlin/Tarzwell moved and seconded to adopt the September 14 and 21,2026 Briefing Minutes and September 15,2026 Regular Meeting Minutes as presented.Motion carried.Neatherlin-aye; Tarzwell-aye. 8. Approval of Action Agenda 8.1 Approval of Warrants and Treasurer Electronic Remittances Claims Clearing Fund Warrant#8123400-8123793 $2,114,984.99 8.2 Approval of the purchase of an Inspired Flight IF 1200 Heavy-Lift Hexacopter system and associated thermal/visual sensor,batteries,maintenance kit,ground control station,and field landing pad for the estimated cost of$67,300.20 plus shipping expenses. 8.3 Approval of the Resolution cancelling outstanding warrants. (Resolution No.2026-045) 8.4 Approval to set a Public Hearing for Tuesday,October 27,2026,at 9:15 a.m.to consider the request to rezone parcel no.22206-31-00000 from Rural Residential 10(RR10)to Rural Residential 5 (RR5). 8.5 Approval for Environmental Health to use$10,000 in Real Estate Excise Tax(REET)funds for paint and new carpet for staff/office rearrangement. 8.6 Approval for Public Works to purchase a replacement booth for the Hoodsport Drop Box station off of the Washington State Department of Enterprise Services(DES)contract for the estimated cost of$163,700 plus tax. 8.7 Approval of the Resolution authorizing the sole-source purchase of AquaDisk replacement components, spare parts,and control upgrades from Aqua-Aerobic Systems,Inc. on a sole- source basis through December 31,2027,for the total amount of$168,311. (Resolution No. 2026-046) 8.8 Approval for the County Administrator to sign the three-year GovQA software contract for continued use of the public records tracking system for a total amount of$97,314.27. 8.9 Approval to set a Public Hearing for Tuesday,October 27,2026,at 9:15 a.m.to review final project performance for County Road Project(CRP)2062 Evergreen Estates water main extension. 8.10 Approval of the Resolution amending Resolution no. 2025-068 for the County's 2027 health insurance contributions: effective January 1,2027,for participants of the Public Employees Benefits Board(PEBB)Medical program,which allocates through the pooling method, $1,179.04 per month County contribution for employees with single enrollments on medical, $1,179.04 per month County contribution for employees with single enrollments on medical, and$2,129.89 with dependent enrollments,for Teamsters Probation,Community&Family Health,Non-Represented,Elected Officials, Sheriff's Lieutenants Guild,Public Defenders, Prosecutors Support Staff,Public Defense Support Staff,Deputy Prosecutors,and General Services. (Resolution No.2026-047) 8.11 Approval for the Clerk to sign the Washington State Patrol(WSP)Federal Grant Subrecipient Interagency Agreement for National Criminal History Improvement Program (NCHIP)funding in the amount of$97,878.32. 8.12 Approval to establish the agreed upon 2027 General Fund budget actions, including nine position reductions, a three-month hiring delay, six annual furlough days, identified funding shifts, and conditional improvements, as outlined in the 2027 General Fund Budget Summary. Cmmr.Neatherlin/Tarzwell moved and seconded to approve action items 8.1 through 8.11 with the removal of Item 8.12 for separate discussion and vote.Motion carried.Neatherlin-aye; Tarzwell-aye. Item 8.12 Cmmr. Tarzwell stated that the item was being removed due to legal concerns and that this item would need to go through a public hearing. Item died due to lack of a motion. September 29, 2026 I Page 2 of 5 Cmmr.Neatherlin expressed concern that the County was moving backward in spending. Kim Monroe,Human Resources Director,explained the required process for potential workforce reductions and that the County must engage in good-faith negotiations with affected unions and provide notices of intent,as applicable.Employees who may be affected should receive notice as early as possible and that applicable Collective Bargaining Agreements(CBAs)must be followed.Non- represented employees would not be affected by this process.Kim requested clear direction and a basic framework from the Commissioners so Human Resources could proceed appropriately. Cmmr.Neatherlin provided a statement regarding the allegations of treating female employees unfairly,stating that he treats employees equally and that corrections are sometimes necessary.He noted that meetings and interactions are recorded and stated that two Commissioners have authority to conduct County business,while one Commissioner does not.He stated that he does not conduct County business off the record and that accusations can be made easily. Cmmr.Neatherlin also touched on and provided examples of how he was out in the community during Covid. 9. Other Business (Department Heads and Elected Officials) Ken VanBuskirk,Cemetery District No. 1,appealed for support in finding a replacement clerk for Sharon Hankinson who is resigning for health reasons. Steve Duenkel,Auditor,read a statement in response to Cmmr. Trask's letter of resignation, providing more information and context.Auditor Duenkel explained that the voter registration challenge was filed by a private citizen based on allegations regarding residency and that,as Auditor,he conducted due diligence.When Cmmr. Trask submitted a voter registration cancellation form she was no longer registered to vote in Washington and was no longer eligible to serve as a Commissioner. 10. 9:15 a.m. Public Hearings and Items Set for a Certain Time Please see above options to provide public testimony. These options are available only while COVID-19 OPMA meeting restrictions are in place. 10.1 Public Hearing to consider the Ordinance regulating wake-enhanced motorboat operation on lakes within Mason County. Staff: Travis Adams Travis shared that this is a continuation of the Public Hearing for the potential wake enhanced boat Ordinance and requested to continue Public Hearing to Tuesday,November 24,2026 at 9:15 a.m. PUBLIC TESTIMONY Doug Stankavich,Lost Lake,asked whether committee meetings were open for public comment and was advised they were.Doug owns a wake-enhanced boat and property on Lost Lake and expressed concern that photographs and incidents involving his boat had been selectively presented.He questioned the objectivity of the technical advisors and referenced Water Sports Industry Association(WSIA)recommendations supporting a 200-foot distance, stating that proposed distances of 500 to 1,000 feet were excessive. Jim Manley addressed boating safety and property impacts,describing an incident involving grandchildren being swept by a wake into a bulkhead,expressed concerns about wakes pulling on docks and damaging cleats,and raised concerns regarding equitable use of waterfront property. September 29, 2026 I Page 3 of 5 Randy Crawford,Lake Wooten, stated he has lived on Lake Wooten since 1982 and supports everyone being able to enjoy the lakes. Concerns centered around shoreline erosion,bulkhead damage,and property damage from large wakes.Randy clarified that his concern was not with wake-enhanced boats themselves,but with the size of the wakes produced when boats are ballasted and questioned who would be responsible for resulting property damage. Stephanie Brooks, Spencer Lake, expressed concern regarding the lack of approved minutes from recent committee meetings and the ability of the public to follow the committee's progress. Stephanie questioned the independence of the technical advisors and suggested that information be obtained from individuals without a personal interest in the outcome and raised concerns about property damage and the financial impact on individuals who recently purchased wake-enhanced boats. Edna Crawford,Lake Wooten, stated that individuals purchasing wake-enhanced boats should understand the potential impacts and regulations associated with their use and expressed that she had no objection to wake-enhanced boats on larger lakes but raised concerns about their use on smaller lakes. Duane Friedlander referenced the Wake Boat Advisory Committee meeting and also expressed concern that the technical advisors appeared to favor one position after going through the correspondence that was submitted for the Public Hearing.Duane questioned the reliability and context of some materials and shared concern about the tone of portions of the discussion and requested access to minutes from previous meetings. John Wolf,Lake Wooten,discussed the significant amount of property damage and shoreline impacts that is caused by wakes.John had no objection to wake enhanced boats,but Lake Wooten is only a 60-acre lake. Jim East,Phillips Lake,shared that the committee would provide its findings and information for the Commissioners to consider and emphasized that lakes are a shared resource and encouraged consideration of differing perspectives,acknowledgment of potential biases,and efforts to find a compromise. Leah Reynolds,Lake Wooten,also expressed concerns about shoreline and bulkhead erosion caused by waves and stated that smaller children leave the water when larger boats pass. Josh Steele,Lost Lake, shared that he has experienced situations where individuals intentionally position themselves to record boats,creating an uncomfortable environment and noted that wakes can be generated by conventional recreational boats as well as wake- enhanced boats. Cmmr.Neatherlin/Tarzwell moved and seconded to continue the Public Hearing to consider the Ordinance regulating wake-enhanced motorboat operation on lakes within Mason County to Tuesday,November 24 at 9:15 a.m.Motion carried.Neatherlin-aye; Tarzwell-aye. 11. Board's Calendar and Reports—The Commissioners reported on meetings attended the past week and announced their upcoming weekly meetings. 12. Adjournment—The meeting adjourned at 10:35 a.m. September 29, 2026 I Page 4 of 5 BOARD OF COUNTY COMMISSIONERS ATTEST: MASON COUNTY,WASHINGTON McKenzie Smith, Clerk of the Board Pat Tarzwell, Chair Randy Neatherlin,Vice-Chair Vacant, Commissioner District 3 September 29, 2026 I Page 5 of 5 Board of Mason County Commissioners' Briefing Minutes Mason County Commission Chambers,411 N 51 Street,Shelton,WA 98584 Week of October 5,2026 October 5, 2026 9:00 A.M. Executive Session—RCW 42.30.110(1)(c)Real Estate Commissioners Neatherlin and Tarzwell met in executive session for real estate starting at 9:00 a.m. and returning at 9:30 a.m.Attendees:Travis Adams and Christopher Pinkston. 9:10 A.M. Sheriff's Office—Lieutenant Shane Schoeneberg Commissioners Neatherlin and Tarzwell were in attendance. • Lieutenant Schoeneberg shared the Request for Proposals(RFP)for inmate health care services for the Mason County Jail and Juvenile Detention Center. Commissioners discussed a three-month extension for Healthcare Delivery Services. 9:25 A.M. Community Development—Kell Rowen Commissioners Neatherlin and Tarzwell were in attendance. • Marissa Watson shared the 2025 Growth Management Act(GMA)periodic update for amendments to the Allyn sub-area plan,Mason County Resource Ordinance,zoning development regulations, development code updates,and a rezone.Approved to move forward. • Kell discussed Mason County Code Title 17 amendments for public-purpose tracts,rural residential standards,and the Multifamily Housing Tax Incentive Program.Approved to move forward. 9:35 A.M. Public Works—Loretta Swanson Utilities&Waste Management Commissioners Neatherlin and Tarzwell were in attendance. • Loretta shared the news release for 2027 solid waste rate increases.Approved to move forward. • Loretta discussed the Utilities and Waste facility project change orders for an additional$1,200.00 for the Rustlewood well house re-roofing project and an additional$11,120 for the North Bay re-roofing project for Buildings 1-3.Approved to move forward. • Loretta shared the updated Public Works Organizational Chart to show staffing changes.Approved to move forward. • Loretta and Mike Collins discussed the roundabout project at Shelton Springs and Island Lake Road. 9:50 A.M. Support Services—Travis Adams Commissioners Neatherlin and Tarzwell were in attendance. • McKenzie Smith shared the request for concurrence for the appointment of Susan Hettinger to the Timberland Regional Library(TRL)Board of Trustees.Approved to move forward. • Kelly Frazier and Johnson Control,Inc(JCI)provided more information regarding facility savings, potential facility cost breakout,external funding opportunities,and a potential resolution. • Travis discussed a letter to the Mason County Republican Party requesting an additional nominee. Budget Workshop 10:00 A.M. Budget Overview Commissioners Neatherlin and Tarzwell were in attendance. • Jennifer Beierle shared the 2027 Maintenance Level Budget:Beginning Fund Balance$20,500,000; Revenue$47,937,769; Salaries and Benefits$38,213,580;Operating$20,410,534;Expenditures $58,624,114;and budgeted Full-Time Employees(FTEs)285.54. Special Funds total revenue $129,755,935; Salaries and Benefits$16,524,751;Operating$113,231,184;total expenditures $129,755,935;and budgeted FTEs 137.92.Policy Level Requests(PLRs): Clerk's Office$8,800 expense;Community Development$528,585 expense savings;Juvenile Court Services$11,170 expense; Sheriff's Office $111,730 revenue and$511,035 expense; Superior Court$107,185 expense; County Road$697,315 expense savings;Community Services Health$173,167 expense savings;Law Library$5,000 revenue and$5,000 expense;Mental Health Tax$111,730 expense;Mason County Landfill$903,000 expense;North Bay/Case Inlet$393,178 expense;Rustlewood Sewer and Water October 5,2026 1 Page 1 of 2 Board of Mason County Commissioners' Briefing Minutes Mason County Commission Chambers,411 N 51 Street,Shelton,WA 98584 $115,000 revenue and$241,740 expense;Beards Cove Water$254,158 expense;Belfair Wastewater and Water Reclamation$556,505 expense;and Equipment Rental and Revolving(ER&R)$752,000 expense.Total PLR revenue$231,730 and total expense$2,456,434. 11:00 A.M. Public Health—David Windom Commissioners Neatherlin and Tarzwell were in attendance. • David and Casey Bingham discussed eliminating two FTE positions: one Office Specialist$85,954 and one Community Health Specialist$87,213 (grant funded)and requested a transfer of$130k to cover the increase in Risk Pool insurance. 11:10 A.M. Sheriff's Office—Sheriff Spurting,Undersheriff Birklid and Lieutenant Shane Schoeneberg Commissioners Neatherlin and Tarzwell were in attendance. • Undersheriff Birklid discussed the replacement of the existing fingerprinting machine for$19k and the hope for grant funding;cell inmate sensors$73,845 and overtime$238,129 was removed;the transfer of Emergency Management(DEM)with one funded position;the office remodel for$44k may be Real Estate Excise Tax(REET)fund eligible;and the Public Safety Sales Tax. 11:30 A.M. Superior Court—Paddy McGuire and Judge Cobb Commissioners Neatherlin and Tarzwell were in attendance. • Judge Cobb discussed the Superior Court budget;Therapeutic Court grant required audit covered by grant funding;Law Library transfer of$5k;request for one FTE Protection Order Facilitator$101,943 and Bailiff lead pay$5,242;and shared that Juvenile Detention is required by statute and is part of the Superior Court budget. 11:55 A.M. Public Works/Utilities&Waste—Loretta Swanson Commissioners Neatherlin and Tarzwell were in attendance. • Loretta, Stephanie Buhrman,and Mike Collins shared a presentation.Requests included$115k transfer to Rustlewood Sewer and Water;removal of positions;Mason County Landfill$470k covers,$220k Eells Hill improvements,$150k Union infrastructure needs,$48k Ford Ranger,and$35k fuel cube; North Bay Sewer$320k General Sewer Plan,$60k dirt work,and$13,178 utility truck;Rustlewood Sewer and Water$436 utility truck allocation,$240,082 Water System Plan,and$1,222 utility truck allocation;Beards Cove$200k capital improvements,$1,658 utility truck allocation,$52,500 hydrant replacements;Belfair Sewer$25k architecture/engineering,$500k pond repairs,$31,505 utility truck allocation;and Equipment Rental and Revolving(ER&R)$110k hydroseed machine,$52k side mower,$290k dump truck,$200k Acrow bridge,and$100k culvert.Discussion was held around being able to shift from$15k movement from salaries and wages to$50k to be able to transfer into operating. Respectfully submitted, McKenzie Smith, Clerk of the Board BOARD OF MASON COUNTY COMMISSIONERS Pat Tarzwell, Randy Neatherlin, Vacant, Chair Vice-Chair Commissioner October 5,2026 1 Page 2 of 2 Board of Mason County Commissioners' Briefing Minutes Mason County Commission Chambers,411 N 51 Street,Shelton,WA 98584 Week of October 12,2026 Monday, October 12,2026 9:00 A.M. Executive Session—RCW 42.30.110(1)(c)Real Estate Commissioners Neatherlin and Tarzwell met in executive session for real estate starting at 9:00 a.m.and returning at 9:30 a.m.Attendees:Travis Adams and Christopher Pinkston 9:15 A.M. Board of Equalization Interview Commissioners Neatherlin and Tarzwell were in attendance. • Commissioners interviewed Cyal Christmas for the Board of Equalization.Approved to move forward. 9:25 A.M. Sheriffs Office—Lieutenant Shane Schoeneberg Commissioners Neatherlin and Tarzwell were in attendance. • Lieutenant Schoeneberg shared the updated Request for Proposals(RFP)for inmate health care services for the Mason County Jail and Juvenile Detention Center.Approved to move forward. 9:35 A.M. WSU Extension—Heidi Steinbach Commissioners Neatherlin and Tarzwell were in attendance. • McKenzie Smith shared the amendment to the Interagency Agreement between Washington State Department of Agriculture and the Mason County Noxious Weed Control Board.Approved to move forward.Approved to move forward. 9:40 A.M. Public Health—David Windom Commissioners Neatherlin and Tarzwell were in attendance. • Melissa Casey shared the Housing&Behavioral Health Advisory citizen application from Dean Jewett.The open position is for District 2;Mr.Jewett is in District 3. • Melissa discussed the Fiscal Year 2027(FY27)Homeless Response System Services subcontracts with Family Support Center of South Sound for$50,025 and ShelterWorks for$183,058 for the FY27 homeless crisis response system services and the amendment with Crossroads Housing in the amount of$267,850 for the expansion of scattered-site emergency shelter and permanent supportive housing. Approved to move forward.Approved to move forward. • Melissa shared the Real Property Acquisition Request for Proposals(RFP)to expand,construct,and preserve the affordable housing stock in Mason County.This will be funded by Local Sales and Use Tax.Tabled. 9:50 A.M. Support Services—Travis Adams Commissioners Neatherlin and Tarzwell were in attendance. • McKenzie Smith shared that Public Works intends to install a roundabout at Brockdale/Island Lake/Batstone intersection,prep work will be October 13,and installation will take place October 14 and 15.The City of Shelton has been notified. • McKenzie discussed the Shetland Road,Road Improvement District(RID)bond resolution.Approved to move forward. • Jennifer Beierle shared the 2027 take-home vehicle requests for Kelly Frazier,Jeremy Seymour,Grant Dishon,Rod LaRue,Roy Beierle,Pete Medcalf,John Ronald,Keli Dunlap,and Tami Beyer.Approved to move forward.Approved to move forward. • Jennifer discussed setting a Public Hearing for Tuesday,November 24,2026,at 9:15 a.m.to certify to the County Assessor the amount of taxes levied for Current Expense and County Road for 2027.An increase to the Current Expense and County Road property tax levies for 2027 may be considered. Approved to move forward. • Jennifer discussed setting a Public Hearing for Tuesday,November 24,2026,at 9:15 a.m.to consider adoption of the 2027 budget for Mason County.Copies of the 2027 preliminary budget will be available to the public on November 23,2026.Approved to move forward. • Jennifer provided the September 2026 financial report. Current Expense revenue$35,144,371 at 73%. Treasurer receipts$23,537,048 at 74%.Current Expense expenditure$40,178,920. Six-year specific October 12,2026 1 Page 1 of 2 Board of Mason County Commissioners' Briefing Minutes Mason County Commission Chambers,411 N 51 Street,Shelton,WA 98584 revenue streams: Community Development revenue$1,593,732;Detention and Correction service $134,247;Current Expense property tax$6,565,441;Road Diversion property tax$1,296,807;County Road property tax$5,985,927;Current Expense sales tax$7,867,646;Criminal Justice tax$1,649,032; Rural Sales and Use tax$939,306;Homelessness Prevention filing$537,239;Lodging tax$818,142; and Real Estate Excise Tax(REET) 1 and 2$1,133,393 each.Total collected revenue$7,867,645; revenue budgeted$9.6 million;and projected end of year revenue$10,545,742.Current Expense cash $19,327,053. Special Fund cash$73,764,883.Motor Pool expenditure$1,323,695 at 68.08%. Special and Other Fund revenue$38,976,884 at 65%. Special and Other Fund expenditure$36,940,602 at 51%.Total County debt$13,427,044 and remaining debt capacity$203,161,663. • Travis discussed the movement of the Department of Emergency Management(DEM)from Support Services to the Sheriff's Office and the continuity of operations.Commissioners discussed giving the County Administrator authority.Approved to move forward. • Cmmr.Neatherlin discussed the appointments from Republican Party and the request for a third name. Budget Workshop 10:20 A.M. Budget Overview Commissioners Neatherlin and Tarzwell were in attendance. • Jennifer provided an overview of the General Fund and discussion was had around the beginning fund balance.Beginning fund balance estimated at$20 million;Revenues$49,389,499;Salaries and Benefits$37,300,847;Operating$20,574,534;Expenditures$57,875,381;and estimated Ending Fund Balance$11,514,118.Budgeted Full-Time Employees(FTEs)have been reduced to 277.54.Also discussed were the levy shift,additional diversion,and Policy Level Requests(PLRs)that were approved last week.Furlough and three-month hiring freeze savings amounts were not included. Special Fund beginning fund balance estimated at$67,276,190;Revenues$61,259,745; Salaries and Benefits$15,654,269;Operating$59,652,751;and Expenditures$128,535,935.Budgeted FTEs 137.92. 10:40 A.M. Community Development—Kell Rowen Commissioners Neatherlin and Tarzwell were in attendance. • Kell,Joshua Luck,and Annie Wilson discussed the removal of positions.Kell announced a retirement and departure in the permit office and requested to backfill one position. Respectfully submitted, McKenzie Smith, Clerk of the Board BOARD OF MASON COUNTY COMMISSIONERS Pat Tarzwell, Randy Neatherlin, Vacant, Chair Vice-Chair Commissioner District 3 October 12,2026 1 Page 2 of 2 A Mason County Agenda Request Form s To: Board of Mason County Commissioners Item No. 8.1 From: Kariann Hall Ext:380 Department: Central Services Briefing: ❑ Action Agenda: Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): Click or tap here to enter text. Agenda Date(s): October 27,2026 Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ IT ❑ Risk ❑ Other (This is the responsibility of the requesting Department) Item: Approval of Warrants&Treasurer Electronic Remittances Claims Clearing Fund Warrant# 8124085-8124441 $ 2,909,202.37 Direct Deposit Fund Warrant# 129957-130764 $ 1,966,095.83 Salary Clearing Fund Warrant#7010013-7010052 $ 1,902,171.37 Background/Executive Summary: The Board approved Resolution no. 80-00 Payment of Claims Against County: Procedure Authorizing Warrant Issue and Release Prior to Board Claim Approval. Mason County Code 3.32.060(a)requires that the Board enter into the minutes of the County Commissioners the approval of claims listing warrant numbers. Claims Clearing YTD total $ 44,074,616.97 Direct Deposit YTD total $ 19,857,095.83 Salary Clearing YTD total $ 19,418,436.52 Budget Impact(amount, funding source,budget amendment, etc.): See above. Public Outreach: N/A Requested Action: Approval of the aforementioned Claims Clearing Fund,Direct Deposit Fund, Salary Clearing Fund, and Treasurer Electronic Remittance warrants. Attachment(s): Originals on file with Financial Services and the Treasurer's Office; copies on file with the Clerk of the Board A Mason County Agenda Request Form s To: Board of Mason County Commissioners Item No. 8.2 From: Melissa Casey Ext:404 Department: Public Health Briefing: ❑X Action Agenda: Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): 6/29/26,8/31/26, 10/12/26 Agenda Date(s): 10/27/26 Internal Review: ❑ Finance ❑ Human Resources ® Legal ❑ IT ® Risk ❑ Other (Please ensure proper internal review channels have been followed, this is the responsibility of the requesting Department) Item: FY27 Homeless Response System Services Agency Subcontracts Background/Executive Summary: A request for proposals was released for Homeless Crisis Response System Services on July 7,2026, funded through the Consolidated Homeless Grant(CHG)and Local Document Recording Fees(RCW 36.22.250),which are administered by Mason County.These funding sources support programs and services that address the immediate needs of individuals and families experiencing homelessness while helping them obtain and maintain stable housing. The Housing&Behavioral Health Advisory Board reviewed and scored applications, and the funding recommendations for the programs and service providers have been previously reviewed and approved by the BoCC. Associated Costs/Budget Impact(amount, funding source,budget amendment, etc.): $343,933 from Department of Commerce Consolidated Homeless Grant Contract Number: 26-46108-20 and$157,000 from Local Document Recording Fees(RCW 36.22.250) Public Outreach: News Release; followed a competitive bid process per Resolution No. 2025-015 to select service providers; Housing&Behavioral Health Advisory Board scored applications and made funding recommendations Requested Action: Approval of the subcontract with ShelterWorks($183,058)for FY27 homeless crisis response system services and the subcontract amendment with Crossroads Housing($267,850)for the expansion of scattered-site emergency shelter and permanent supportive housing Attachment(s): Crossroads Housing FY26-27 CHG.2163_Amendment#4 ShelterWorks FY27 CHG Contract MASON COUNTY PROFESSIONAL SERVICES CONTRACT CONTRACT # This CONTRACT is made and entered into by and between Mason County, hereinafter referred to as"COUNTY" and ShelterWbrks, hereinafter referred to as"CONTRACTOR." Contracted Entity ShelterWorks Address 103 W Pine St City, State, Zip Code Shelton, WA 98584 Phone 360-463-1324 Primary Contact: Name, Title I Sam Loomis, President Primary Contact: E-mail , samloomis2(admail.com Washington State UBI# 1 603 602 787 Federal EIN 82-2311238 Total Award/Contract Value $183058 Funding Source t Consolidated Homeless Grant(CHG) Contract Term j September 15. 2026—March 31, 2027 COUNTY and CONTRACTOR, as defined above, acknowledge, and accept the terms of this contract and EXHIBITS and have executed this contract on the date below to start as of the date and year referenced above. The rights and obligations of both parties to this contract are governed by this contract including any Special Terms and Conditions, General Terms and Conditions, Exhibits, and the following other documents incorporated by reference: Original REP application, instructions, and disclosures. CONTRACTOR NAME BOARD OF COUNTY COMMISSIONERS MASON COUNTY, WASHINGTON S4e LTE(' Wnkc Agency Name Pat Tarzweil, Chair hot ed Signature Date $R P G catr>rs LSIl�Nf APPROVED AS TO FORM: Print Name/ &Title to/iS/ 026 D��� . let DPA Professional Services Contract (rev 07/2025) Page 1 Special Terms and Conditions CONTRACTOR agrees to the following: The award of funds does not guarantee that the CONTRACTOR will receive funding if special conditions are not met. The following documents are requirements and must be received within 30 days of the date of execution for the CONTRACTOR to submit an invoice and receive funding. If the agency has provided these documents under a previous contract, only updated documents need to be provided. For tracking purposes, please notify COUNTY on each item stating "no updates" if this is the case. 1. CONTRACT REQUIREMENTS to receive funding: a. Vendor Payment Form b. Certificate of Insurance (see Exhibit B Insurance Requirements) c. Program Organization Chart d. Cost Distribution Plan (if applicable) e. Policies & Procedures related to avoiding Duplicate Billing 2. Consolidated Homeless Grant funding must be prioritized for preserving and maintaining existing programs and service levels, as reported to Commerce in the SFY 2024 Annual Expenditure Report. Continued Availability of Shelter Facility: ShelterWorks acknowledges that its continued possession of and lawful authority to operate the emergency shelter at 218 N 3rd St, Shelton, WA 98584 ("Facility") is material to this Contract and to the County's provision of funding hereunder. ShelterWorks shall promptly notify the County in writing upon receiving notice of any proposed or completed sale or transfer of the Facility, termination or nonrenewal of its lease, or any other circumstance that may materially affect ShelterWorks' ability to occupy the Facility and provide the services required by this Agreement. If, during the term of this Contract, the Facility is sold, transferred, or otherwise becomes unavailable to ShelterWorks, and ShelterWorks is unable to continue providing the services required by this Contract at the Facility, the County may, in its sole discretion: (1) approve in writing an alternative facility proposed by ShelterWorks; (2) suspend payments under this Contract until services resume at a facility approved by the County; or (3) terminate this Contract, in whole or in part, upon written notice to ShelterWorks without penalty or further financial obligation, except for payment for eligible services properly performed and costs properly incurred prior to the effective date of termination. ShelterWorks shall not use County funds to pay costs associated with relocation to, acquisition of, or operation at an alternative facility without the County's prior written approval. Nothing in this section obligates the County to provide additional funding resulting from the sale, transfer, loss, or unavailability of the Facility. Federal and State Benchmarks, Data Collection, and Evaluation: The Department of Housing and Urban Development (HUD) and the Department of Commerce may require additional reporting of programs and continuums of care directly or indirectly related to the funding awarded such as, but not limited to, Coordinated Entry, Data Quality, Data Timeliness, Housing Inventory Report, Annual Performance Report, Point in Time Count and System Performance Measures. CONTRACTOR agrees to participate in these evaluation efforts, meet individual benchmarks that contribute to the system and will fulfill the data collection and reporting requirements specified at the time of the request. It will be the obligation of the COUNTY representatives, CONTRACTOR and other contractors to provide Professional Services Contract (rev 07/2025) Page 2 protections and assurances regarding the confidentiality of data, samples of work (in any media format) and/or interview comments provided by participants. CONTRACTOR also agrees to provide the COUNTY with the results of any independent or self-directed evaluation or research undertaken in respect to the funded program. Contract Closeout: CONTRACTOR shall adhere to any Commerce year-end fiscal deadlines. In the event of early termination or non-renewal of a contract, final payment is contingent upon the CONTRACTOR'S ability to provide the COUNTY with all invoices and work product including plans, narrative reports, and data reports, to release the final payment for services within sixty (60) calendar days of contract completion or termination. The COUNTY shall have no further obligation to pay CONTRACTOR if any invoices or reports are past due for the sixty (60) day period following the contract term end date. If funding has been awarded for the next grant term and there are outstanding invoices or reports that are not completed to a satisfactory level by July 31, the CONTRACTOR will start the new contract term in Probation Status. General Terms and Conditions Scope of Service: CONTRACTOR agrees to provide COUNTY the services and any materials as set forth as identified in "Exhibit A Scope of Service," during the CONTRACT period. In the event that CONTRACTOR expends the total award specified in "Exhibit C Budget" before the end of the CONTRACT duration, CONTRACTOR remains liable to provide COUNTY the services as identified in "Exhibit A Scope of Service." No material, labor or facilities will be furnished by COUNTY, unless otherwise provided for in the CONTRACT. Term: Services provided by CONTRACTOR prior to or after the term of this CONTRACT shall be performed at the expense of CONTRACTOR and are not compensable under this CONTRACT unless both parties hereto agree to such provision in writing. The term of this CONTRACT may be extended by mutual consent of the parties, provided, however, that the CONTRACT is in writing and signed by both parties. Amendments and Extension: This CONTRACT may be amended by mutual agreement of the parties. Such an amendment shall not be binding unless they are in writing and signed by personnel authorized to bind each of the parties. The duration of this CONTRACT may be extended by mutual written consent of the parties, for a period of up to one year, and for a total of no longer than three years. Independent Contractor: The CONTRACTOR shall furnish CONTRACTOR's services as an independent contractor, and nothing herein contained shall be construed to create a relationship of employer-employee. All payments made hereunder and all services performed shall be made and performed pursuant to this CONTRACT by the CONTRACTOR as an independent contractor. CONTRACTOR acknowledges that the entire compensation for this CONTRACT is specified in Exhibit C Budget and the CONTRACTOR is not entitled to any benefits including, but not limited to: vacation pay, holiday pay, sick leave pay, medical, dental, or other insurance benefits, or any Professional Services Contract (rev 07/2025) Page 3 other rights or privileges afforded to employees of COUNTY. The CONTRACTOR represents that he/she/it maintains a separate place of business, serves clients other than COUNTY, will report all income and expense accrued under this CONTRACT to the Internal Revenue Service, and has a tax account with the State of Washington Department of Revenue for payment of all sales and use and Business and Occupation taxes collected by the State of Washington. CONTRACTOR will defend, indemnify and hold harmless COUNTY, its officers, agents or employees from any loss or expense, including, but not limited to, settlements, judgments, setoffs, attorneys' fees or costs incurred by reason of claims or demands because of breach of the provisions of this paragraph. Taxes: CONTRACTOR understands and acknowledges that COUNTY will not withhold Federal or State income taxes. Where required by State or Federal law, the CONTRACTOR authorizes COUNTY to withhold for any taxes other than income taxes (i.e., Medicare). All compensation received by the CONTRACTOR will be reported to the Internal Revenue Service at the end of the calendar year in accordance with the applicable IRS regulations. It is the responsibility of the CONTRACTOR to make the necessary estimated tax payments throughout the year, if any, and the CONTRACTOR is solely liable for any tax obligation arising from the CONTRACTOR's performance of this CONTRACT. The CONTRACTOR hereby agrees to indemnify COUNTY against any demand to pay taxes arising from the CONTRACTOR's failure to pay taxes on compensation earned pursuant to this CONTRACT. COUNTY will pay sales and use taxes imposed on goods or services acquired hereunder as required by law. The CONTRACTOR must pay all other taxes, including, but not limited to, Business and Occupation Tax, taxes based on the CONTRACTOR's gross or net income, or personal property to which COUNTY does not hold title. COUNTY is exempt from Federal Excise Tax. No Guarantee of Employment: The performance of all or part of this CONTRACT by the CONTRACTOR shall not operate to vest any employment rights whatsoever and shall not be deemed to guarantee any employment of CONTRACTOR or any employee of CONTRACTOR or any sub-contractor or any employee of any sub-contractor by COUNTY at the present time or in the future. Accounting and Payment for CONTRACTOR Services: Payment to the CONTRACTOR for services rendered under this CONTRACT shall be as set forth in "Exhibit C Budget." Where Exhibit C requires payments by the COUNTY, payment shall be based upon written claims supported, unless otherwise provided in Exhibit C, by documentation of units of work actually performed and amounts earned, including, where appropriate, the actual number of days worked each month, total number of hours for the month, and the total dollar payment requested, so as to comply with municipal auditing requirements. Acceptable invoices will be processed within 30 days of receipt. Unless specifically stated in Exhibit C or approved in writing in advance by the official executing this CONTRACT for COUNTY or his or her designee (hereinafter referred to as the "Administrative Officer"), COUNTY will not reimburse the CONTRACTOR for any costs or expenses incurred by the CONTRACTOR in the performance of this CONTRACT. Where required, COUNTY shall, upon receipt of appropriate documentation, compensate the CONTRACTOR, no more often than monthly, in accordance with COUNTY's customary procedures, pursuant to the fee schedule set forth in Exhibit C. Professional Services Contract (rev 07/2025) Page 4 Budget: CONTRACTOR further agrees that funds provided under this CONTRACT will be expended as specifically itemized line by line in the Budget provided in Exhibit C, and that CONTRACTOR will follow the Budget Amendment Process for quarterly expense transfers within a budget category (i.e., operations, administration, facility support). Budget transfers will not be made unless approved by the COUNTY. Late requests will not be accepted. Withholding Payment: In the event the CONTRACTOR has failed to perform any obligation under this CONTRACT within the times set forth in this CONTRACT, then COUNTY may, upon written notice, withhold from amounts otherwise due and payable to CONTRACTOR, without penalty, until such failure to perform is cured or otherwise adjudicated. Withholding under this clause shall not be deemed a breach entitling CONTRACTOR to termination or damages, provided that COUNTY promptly gives notice in writing to the CONTRACTOR of the nature of the default or failure to perform, and in no case more than ten (10) days after it determines to withhold amounts otherwise due. A determination of the Administrative Officer set forth in a notice to the CONTRACTOR of the action required and/or the amount required to cure any alleged failure to perform shall be deemed conclusive, except to the extent that the CONTRACTOR acts within the times and in strict accord with the provisions of the Disputes clause of this CONTRACT. COUNTY may act in accordance with any determination of the Administrative Officer which has become conclusive under this clause, without prejudice to any other remedy under the CONTRACT, to take all or any of the following actions: (1) cure any failure or default, (2) to pay any amount so required to be paid and to charge the same to the account of the CONTRACTOR, (3) to set off any amount so paid or incurred from amounts due or to become due the CONTRACTOR. In the event the CONTRACTOR obtains relief upon a claim under the Disputes clause, no penalty or damages shall accrue to CONTRACTOR by reason of good faith withholding by COUNTY under this clause. Billing Procedures and Payment: The funding awarded may only be used for eligible activities and expenses. COUNTY will pay CONTRACTOR upon acceptance of services provided and receipt of properly completed invoices, which shall be submitted to the COUNTY representative not more often than monthly. Exceptions to the single billing per month (or quarterly) can be made by the COUNTY on a case-by-case basis. The CONTRACTOR shall only be paid as a reimbursement of allowable costs incurred during each invoice period, according to the terms provided in Exhibit A, if the CONTRACTOR performs the services and submits all reporting to a satisfactory level. The COUNTY may, in its sole discretion, withhold payments claimed by the CONTRACTOR for services rendered if the CONTRACTOR fails to satisfactorily comply with any term or condition of this CONTRACT. No payments in advance or in anticipation of services or supplies to be provided under this CONTRACT shall be made by the COUNTY. No payment shall be made for any work performed by the CONTRACTOR, except for work identified and set forth in this CONTRACT. Unless otherwise provided for in this CONTRACT or any exhibits hereto, the CONTRACTOR will not be paid for any billings or invoices presented for costs incurred prior to the date of execution or after June 30, 2027. The CONTRACTOR is responsible for any audit exceptions or disallowable costs incurred by its own organization or that of its subcontractors. Duplicate Payment: A duplication of benefits (DOB) occurs when a person, household, business, government, or other entity receives financial assistance from multiple sources for the same purpose, and the total assistance received for that purpose is more than the total need for assistance. The COUNTY shall not pay CONTRACTOR if the CONTRACTOR has charged or will charge any Professional Services Contract (rev 07/2025) Page 5 other party under any other Grant, subgrant/subcontract, or agreement, for the same services or expenses. If it is determined that CONTRACTOR has received duplicate payment, the CONTRACTOR must pay back the COUNTY for these expenses. The CONTRACTOR must have policies and procedures that differentiate funding and program FTE, enrollment criteria, program descriptions, caseloads, or similar methods. Fraud and Other Loss Reporting: CONTRACTOR shall report in writing all known or suspected fraud or other loss of any funds or other property furnished under this CONTRACT immediately or as soon as practicable. All cases reported to law enforcement must be tracked and follow the fraud guidance in the guidelines. Labor Standards: CONTRACTOR agrees to comply with all applicable state and federal requirements, including but not limited to those pertaining to payment of wages and working conditions, in accordance with RCW 39.12.040, the Prevailing Wage Act; the Americans with Disabilities Act of 1990; the Davis-Bacon Act; and the Contract Work Hours and Safety Standards Act providing for weekly payment of prevailing wages, minimum overtime pay, and providing that no laborer or mechanic shall be required to work in surroundings or under conditions which are unsanitary, hazardous, or dangerous to health and safety as determined by regulations promulgated by the Federal Secretary of Labor and/or the State of Washington. Assignment and Subcontracting: The performance of all activities contemplated by this CONTRACT shall be accomplished by CONTRACTOR. No portion of this CONTRACT may be assigned or subcontracted to any other individual, firm or entity without the express and prior written approval of COUNTY. If subcontracting is approved, the CONTRACTOR is responsible to COUNTY should the subcontractor fail to comply with any applicable term or condition of this contract. CONTRACTOR shall audit and monitor the activities of the subcontractor during the contract term to assure fiscal conditions and performance metrics are met. COUNTY will be included on any audit or monitoring activities and reports. Conflict of Interest: If at any time prior to commencement of, or during the term of this CONTRACT, CONTRACTOR or any of its employees involved in the performance of this CONTRACT shall have or develop an interest in the subject matter of this CONTRACT that is potentially in conflict with the COUNTY's interest, then CONTRACTOR shall immediately notify COUNTY of the same. The notification of COUNTY shall be made with sufficient specificity to enable COUNTY to make an informed judgment as to whether or not COUNTY's interest may be compromised in any manner by the existence of the conflict, actual or potential. Thereafter, COUNTY may require CONTRACTOR to take reasonable steps to remove the conflict of interest. COUNTY may also terminate this CONTRACT according to the provisions herein for termination. Non-Discrimination in Employment: COUNTY's policy is to provide equal opportunity in all terms, conditions and privileges of employment for all qualified applicants and employees without regard to race, color, creed, religion, national origin, sex, sexual orientation, age, marital status, disability, or veteran status. CONTRACTOR shall comply with all laws prohibiting discrimination against any employee or applicant for employment on the grounds of race, color, creed, religion, national origin, sex, sexual orientation, age, marital status, disability, or veteran status, except where such constitutes a bona fide occupational qualification. Professional Services Contract (rev 07/2025) Page 6 Furthermore, in those cases in which CONTRACTOR is governed by such laws, CONTRACTOR shall take affirmative action to insure that applicants are employed, and treated during employment, without regard to their race, color, creed, religion, national origin, sex, age, marital status, sexual orientation, disability, or veteran status, except where such constitutes a bona fide occupational qualification. Such action shall include, but not be limited to: advertising, hiring, promotions, layoffs or terminations, rate of pay or other forms of compensation benefits, selection for training including apprenticeship, and participation in recreational and educational activities. In all solicitations or advertisements for employees placed by them or on their behalf, CONTRACTOR shall state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex or national origin. The foregoing provisions shall also be binding upon any sub-contractor, provided that the foregoing provision shall not apply to contracts or sub-contractors for standard commercial supplies or raw materials, or to sole proprietorships with no employees. Non-Discrimination in Client Services: CONTRACTOR shall not discriminate on the grounds of race, color, creed, religion, national origin, sex, age, marital status, sexual orientation, disability, or veteran status; or deny an individual or business any service or benefits under this CONTRACT; or subject an individual or business to segregation or separate treatment in any manner related to his/her/its receipt any service or services or other benefits provided under this CONTRACT; or deny an individual or business an opportunity to participate in any program provided by this CONTRACT. Waiver of Noncom petition: CONTRACTOR irrevocably waives any existing rights which it may have, by contract or otherwise, to require another person or corporation to refrain from submitting a proposal to or performing work or providing supplies to COUNTY, and CONTRACTOR further promises that it will not in the future, directly or indirectly, induce or solicit any person or corporation to refrain from submitting a bid or proposal to or from performing work or providing supplies to COUNTY. Debarment Certification: The CONTRACTOR, by signature to this contract, certifies that the CONTRACTOR is not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participating in this contract by any Federal department or agency. Work Product: CONTRACTOR will provide COUNTY with all work product including; plans, data reports, prior to the release of the final payment for services. Patent/Copyright Infringement: CONTRACTOR will defend and indemnify COUNTY from any claimed action, cause or demand brought against COUNTY, to the extent such action is based on the claim that information supplied by the CONTRACTOR infringes any patent or copyright. CONTRACTOR will pay those costs and damages attributable to any such claims that are finally awarded against COUNTY in any action. Such defense and payments are conditioned upon the following: A. CONTRACTOR shall be notified promptly in writing by COUNTY of any notice of such claim. B. CONTRACTOR shall have the right, hereunder, at its option and expense, to obtain for COUNTY the right to continue using the information, in the event such claim of infringement, is made, provided no reduction in performance or loss results to COUNTY. Confidentiality: Professional Services Contract (rev 07/2025) Page 7 CONTRACTOR, its employees, sub-contractors, and their employees shall maintain the confidentiality of all information provided by COUNTY or acquired by CONTRACTOR in performance of this CONTRACT, except upon the prior written consent of COUNTY or an order entered by a court after having acquired jurisdiction over COUNTY. CONTRACTOR shall immediately give to COUNTY notice of any judicial proceeding seeking disclosure of such information. CONTRACTOR shall indemnify and hold harmless COUNTY, its officials, agents or employees from all loss or expense, including, but not limited to, settlements, judgments, setoffs, attorneys' fees and costs resulting from CONTRACTOR's breach of this provision. Right to Review: This CONTRACT is subject to review by any Federal, State or COUNTY auditor, solely as it relates to the Term and Scope of Work of this CONTRACT. COUNTY or its designee shall have the right to review and monitor the financial and service components of this program by whatever means are deemed expedient by the Administrative Officer. Such review will occur with thirty (30) days' written notice and may include, but is not limited to, on-site inspection by COUNTY agents or employees, inspection of all records or other materials pertinent to the Scope of Work and its performance during the Term of this CONTRACT, and any and all communications with or evaluations by service recipients under this CONTRACT. The right to review under this section does not extend to records, materials, systems, or activities of CONTRACTOR that are unrelated to the Scope of Work or that pertain to periods outside the Term of this CONTRACT, except as required by law. CONTRACTOR shall preserve and maintain all financial records and records relating to the performance of work under the Scope of Work during the Term of this CONTRACT for six (6) years after CONTRACT termination, and shall make them available for such review, within Mason County, State of Washington, upon request. CONTRACTOR also agrees to notify the Administrative Officer in advance of any inspections, audits, or program review by any individual, agency, or governmental unit whose purpose is to review the services provided within the terms of this CONTRACT. If no advance notice is given to CONTRACTOR, then CONTRACTOR agrees to notify the Administrative Officer as soon as it is practical. Records Maintenance: CONTRACTOR agrees to keep records in an easily read form sufficient to account for all receipts and expenditures of contract funds. These records, as well as supporting documentation, will be archived by the CONTRACTOR'S office for at least six (6) years after the end of the contract. CONTRACTOR agrees to make such books, records, and supporting documentation available to the COUNTY for inspection when requested. Reporting and Other Contract Requirements: CONTRACTOR agrees to submit program and expense reports, as well as perform all other requirements outlined in "Exhibit A Scope of Service," on or before the dates indicated therein. The COUNTY reserves the right to aggregate, disaggregate, analyze, reproduce, and/or disseminate the data provided in program reports, financial activity reports, or any other reports submitted to the COUNTY with respect to the program. Change in Personnel: The success of the approved program is largely contingent on the approved staffing identified in the proposal application and/or related to the final award amount and related services. Should there be any material change in job description, level of authority, or employment status of program staffing (or projected staff start dates for new programs) during the term of the CONTRACT, the COUNTY requires that the CONTRACTOR notify the COUNTY in writing within 15 days of the change and includes a staffing plan to minimize any disruption in services. Professional Services Contract (rev 07/2025) Page 8 CONTRACTOR will provide updates if there are any changes to the staffing plan or hiring delays. Equipment Purchase, Maintenance, and Ownership: The CONTRACTOR agrees that any depreciable equipment purchased, in whole or part, with contract funds at a cost of$1,000 per item or more, is upon its purchase the property of the COUNTY and will be used only for the program funded. The CONTRACTOR agrees to establish and maintain transaction documents (purchase requisitions, packing slips, invoices, receipts) and maintenance records of equipment purchased with Contract funds. The CONTRACTOR shall be responsible for any loss or damage to property of the COUNTY that results from the negligence of the contractor or that results from the failure on the part of the contractor to maintain and administer that property in accordance with sound management practices. In the case of Early Termination, the CONTRACTOR agrees that all such equipment will be returned to the COUNTY unless otherwise agreed upon in writing by the CONTRACTOR and the COUNTY. Insurance Requirements: At a minimum, CONTRACTOR shall provide insurance that meets or exceeds the requirements detailed in "Exhibit B Insurance Requirements." Insurance as a Condition of Payment: Payments due to CONTRACTOR under this CONTRACT are expressly conditioned upon the CONTRACTOR's strict compliance with all insurance requirements under this CONTRACT. Payment to CONTRACTOR shall be suspended in the event of non-compliance. Upon receipt of evidence of full compliance, payments not otherwise subject to withholding or set-off will be released to CONTRACTOR. Industrial Insurance Waiver: With respect to the performance of this CONTRACT and as to claims against COUNTY, its officers, agents and employees, CONTRACTOR expressly waives its immunity under Title 51 of the Revised Code of Washington, the Industrial Insurance Act, for injuries to its employees and agrees that the obligations to indemnify, defend and hold harmless provided in this CONTRACT extend to any claim brought by or on behalf of any employee of CONTRACTOR. This waiver is mutually negotiated by the parties to this CONTRACT. CONTRACTOR Commitments, Warranties and Representations: Any written commitment received from CONTRACTOR concerning this CONTRACT shall be binding upon CONTRACTOR, unless otherwise specifically provided herein with reference to this paragraph. Failure of CONTRACTOR to fulfill such a commitment shall render CONTRACTOR liable for damages to COUNTY. A commitment includes, but is not limited to, any representation made prior to execution of this CONTRACT, whether or not incorporated elsewhere herein by reference, as to performance of services or equipment, prices or options for future acquisition to remain in effect for a fixed period, or warranties. Defense and Indemnity Contract: Indemnification by CONTRACTOR. To the fullest extent permitted by law, CONTRACTOR agrees to indemnify, defend and hold COUNTY and its departments, elected and appointed officials, employees, agents and volunteers, harmless from and against any and all claims, damages, losses and expenses, including but not limited to court costs, attorney's fees and alternative dispute resolution costs, for any personal injury, for any bodily injury, sickness, disease or death and for any damage to or destruction of any property (including the loss of use Professional Services Contract (rev 07/2025) Page 9 resulting there from) which 1) are caused in whole or in part by any act or omission, negligent or otherwise, of the CONTRACTOR, its employees, agents or volunteers or CONTRACTOR's subcontractors and their employees, agents or volunteers; or 2) are directly or indirectly arising out of, resulting from, or in connection with performance of this CONTRACT; or 3) are based upon CONTRACTOR's or its subcontractors' use of, presence upon or proximity to the property of COUNTY. This indemnification obligation of CONTRACTOR shall not apply in the limited circumstance where the claim, damage, loss or expense is caused by the sole negligence of COUNTY. This indemnification obligation of the CONTRACTOR shall not be limited in any way by the Washington State Industrial Insurance Act, RCW Title 51, or by application of any other workmen's compensation act, disability benefit act or other employee benefit act, and the CONTRACTOR hereby expressly waives any immunity afforded by such acts. The foregoing indemnification obligations of the CONTRACTOR are a material inducement to COUNTY to enter into this CONTRACT, are reflected in CONTRACTOR's compensation, and have been mutually negotiated by the parties. Participation by County— No Waiver. COUNTY reserves the right, but not the obligation, to participate in the defense of any claim, damages, losses or expenses and such participation shall not constitute a waiver of CONTRACTOR's indemnity obligations under this CONTRACT. Survival of CONTRACTOR's Indemnity Obligations. CONTRACTOR agrees all CONTRACTOR's indemnity obligations shall survive the completion, expiration or termination of this CONTRACT. Indemnity by Subcontractors. In the event the CONTRACTOR enters into subcontracts to the extent allowed under this CONTRACT, CONTRACTOR's subcontractors shall indemnify COUNTY on a basis equal to or exceeding CONTRACTOR's indemnity obligations to COUNTY. Compliance with Applicable Laws, Rules and Regulations: This CONTRACT shall be subject to all laws, rules, and regulations of the United States of America, the State of Washington, political subdivisions of the State of Washington and Mason County. CONTRACTOR also agrees to comply with applicable Federal, State, County or municipal standards for licensing, certification and operation of facilities and programs, and accreditation and licensing of individuals. Administration of Contract: COUNTY hereby appoints, and CONTRACTOR hereby accepts, the Mason County Public Health and Human Services Director and his or her designee, as COUNTY's representative, hereinafter referred to as the Administrative Officer, for the purposes of administering the provisions of this CONTRACT, including COUNTY's right to receive and act on all reports and documents, and any auditing performed by the COUNTY related to this CONTRACT. The Administrative Officer for purposes of this CONTRACT is: Melissa Casey, Community Health Manager Mason County Public Health & Human Services 415 N. 6th Street Phone: 360-427-9670 Ext. 404 Fax: 360-427-7787 E-mail: mcasey(c�masoncountywa.gov Financial Contact: Casey Bingham, Finance Manager Professional Services Contract (rev 07/2025) Page 10 Mason County Public Health & Human Services 415 N. 6th Street Phone: 360-427-9670 Ext. 562 Fax: 360-427-7787 E-mail: caseyb(c�masoncountywa.gov Notice: Except as set forth elsewhere in the CONTRACT, for all purposes under this CONTRACT except service of process, notice shall be given by CONTRACTOR to COUNTY's Administrative Officer under this CONTRACT. Notices and other communication may be conducted via e-mail, U.S. mail, fax, hand-delivery or other generally accepted manner including delivery services. Modifications: Either party may request changes in the CONTRACT. Any and all agreed modifications, to be valid and binding upon either party, shall be in writing and signed by both of the parties. Termination for Default: If CONTRACTOR defaults by failing to perform any of the obligations of the CONTRACT or becomes insolvent or is declared bankrupt or commits any act of bankruptcy or insolvency or makes an assignment for the benefit of creditors, COUNTY may, by depositing written notice to CONTRACTOR in the U.S. mail, terminate the CONTRACT, and at COUNTY's option, obtain performance of the work elsewhere. If the CONTRACT is terminated for default, CONTRACTOR shall not be entitled to receive any further payments under the CONTRACT until all work called for has been fully performed. Any extra cost or damage to COUNTY resulting from such default(s) shall be deducted from any money due or coming due to CONTRACTOR. CONTRACTOR shall bear any extra expenses incurred by COUNTY in completing the work, including all increased costs for completing the work, and all damage sustained, or which may be sustained by COUNTY by reason of such default. If a notice of termination for default has been issued and it is later determined for any reason that CONTRACTOR was not in default, the rights and obligations of the parties shall be the same as if the notice of termination had been issued pursuant to the Termination for Public Convenience paragraph hereof. Termination for Public Convenience: COUNTY may terminate this CONTRACT in whole or in part whenever COUNTY determines, in its sole discretion, that such termination is in the interests of COUNTY. Whenever the CONTRACT is terminated in accordance with this paragraph, CONTRACTOR shall be entitled to payment for actual work performed in compliance with Exhibit A Scope of Service and Exhibit C Budget. An equitable adjustment in the CONTRACT price for partially completed items of work will be made, but such adjustment shall not include provision for loss of anticipated profit on deleted or uncompleted work. Termination of this CONTRACT by COUNTY at any time during the term, whether for default or convenience, shall not constitute breach of CONTRACT by COUNTY. Termination for Reduced Funding: COUNTY may terminate this CONTRACT in whole or in part should COUNTY determine, in its sole discretion, that such termination is necessary due to a decrease in available project funding including State and/or Federal grants. Whenever the CONTRACT is terminated in accordance with this paragraph, the CONTRACTOR shall be entitled to payment for actual work performed in compliance with Exhibit A Scope of Service and Exhibit C Budget. Professional Services Contract (rev 07/2025) Page 11 Disputes: 1. Differences between the CONTRACTOR and COUNTY, arising under and by virtue of the AGREEMENT shall be brought to the attention of COUNTY at the earliest possible time in order that such matters may be settled or other appropriate action promptly taken. For objections that are not made in the manner specified and within the time limits stated, the records, orders, rulings, instructions, and decisions of the Administrative Officer shall be final and conclusive. 2. The CONTRACTOR shall not be entitled to additional compensation which otherwise may be payable, or to extension of time for (1) any act or failure to act by the Administrative Officer of COUNTY, or (2) the happening of any event or occurrence, unless the CONTRACTOR has given COUNTY a written Notice of Potential Claim within ten (10) days of the commencement of the act, failure, or event giving rise to the claim, and before final payment by COUNTY. The written Notice of Potential Claim shall set forth the reasons for which the CONTRACTOR believes additional compensation or extension of time is due, the nature of the cost involved, and insofar as possible, the amount of the potential claim. CONTRACTOR shall keep full and complete daily records of the work performed, labor and material used, and all costs and additional time claimed to be additional. 3. The CONTRACTOR shall not be entitled to claim any such additional compensation, or extension of time, unless within thirty (30) days of the accomplishment of the portion of the work from which the claim arose, and before final payment by COUNTY, the CONTRACTOR has given COUNTY a detailed written statement of each element of cost or other compensation requested and of all elements of additional time required, and copies of any supporting documents evidencing the amount or the extension of time claimed to be due. Arbitration: Other than claims for injunctive relief brought by a party hereto (which may be brought either in court or pursuant to this arbitration provision), and consistent with the provisions hereinabove, any claim, dispute or controversy between the parties under, arising out of, or related to this CONTRACT or otherwise, including issues of specific performance, shall be determined by arbitration in Shelton, Washington, under the applicable American Arbitration Association (AAA) rules in effect on the date hereof, as modified by this CONTRACT. There shall be one arbitrator selected by the parties within ten (10) days of the arbitration demand, or if not, by the AAA or any other group having similar credentials. Any issue about whether a claim is covered by this CONTRACT shall be determined by the arbitrator. The arbitrator shall apply substantive law and may award injunctive relief, equitable relief(including specific performance), or any other remedy available from a judge, including expenses, costs and attorney fees to the prevailing party and pre-award interest, but shall not have the power to award punitive damages. The decision of the arbitrator shall be final and binding and an order confirming the award or judgment upon the award may be entered in any court having jurisdiction. The parties agree that the decision of the arbitrator shall be the sole and exclusive remedy between them regarding any dispute presented or pled before the arbitrator. At the request of either party made not later than forty-five (45) days after the arbitration demand, the parties agree to submit the dispute to nonbinding mediation, which shall not delay the arbitration hearing date; provided, that either party may decline to mediate and proceed with arbitration. Any arbitration proceeding commenced to enforce or interpret this CONTRACT shall be brought within six (6) years after the initial occurrence giving rise to the claim, dispute or issue for which arbitration is commenced, regardless of the date of discovery or whether the claim, dispute or issue was continuing in nature. Claims, disputes or issues arising more than six (6) years prior Professional Services Contract (rev 07/2025) Page 12 EXHIBIT A SCOPE OF SERVICE A. Consolidated Homeless Grant funding must be prioritized for preserving and maintaining existing programs and service levels (i.e., households served), as reported to Commerce in the SFY 2024 Annual Expenditure Report. B. CONTRACTOR shall commit to operating a high-performing crisis response system in their county by: a. Assessing each household's housing needs and facilitating housing stability with the goal of obtaining or maintaining permanent housing. b. Employing a progressive engagement service model. c. Prioritizing households most likely to become homeless when using homelessness prevention rent assistance. d. Being anti-racist leaders in their crisis response systems and facilitating partnerships among organizations that respond to the disproportionality in services and outcomes for communities that may not seek assistance from mainstream organizations. C. CONTRACTOR shall submit the deliverables outlined in EXHIBIT D DELIVERABLE TABLE on time with truthful, accurate information. D. CONTRACTOR shall comply with all of the requirements, policies and procedures in the Consolidated Homeless Grant Guidelines, including the Washington State Coordinated Entry Guidelines. E. CONTRACTOR roles and responsibilities: a. Provide direct service delivery according to the descriptions in the homeless response system RFP, CHG Guidelines, CHG Supplemental Manual, and best practices for the programs being implemented. b. Identify individuals in need and work with other service providers to prioritize aid, ensuring those who need help most get it quickly. c. Assess eligibility and apply housing first principles, trauma-informed care, and harm reduction to help program participants achieve stability and positive housing outcomes. d. Involve people who have experienced homelessness in developing service delivery models and provide opportunities for their feedback. e. Ensure the Washington Homeless Management Information System (HMIS) operates in accordance with RCW 43.185C.180, the CHG Guidelines, and HUD data standards: 1. All projects are set up correctly in HMIS 2. All data is accurate, complete, and timely f. Respond to the disproportionality in access to services, service provision, and outcomes. g. Use a progressive engagement service model. h. Operate programs within the approved budget and households served. Project Intervention Type Funded: Overnight Emergency Shelter Professional Services Contract (rev 07/2025) Page 14 Overnight Emergency Shelters: (CHG 1.4.1.1) Emergency Shelters address the immediate needs of vulnerable populations by offering short- term, temporary overnight shelter for people experiencing homelessness. They may operate through facility-based sites or use hotel/motel vouchers. The effectiveness of Emergency Shelters is measured by their capacity to be full, their racial equity, and the number of households that transition from shelters to stable housing outcomes. ShelterWorks will provide low-barrier overnight shelter for single adults without children, on a first-come, first-served basis, between 7:00 pm and 7:30 am, along with meals, hygiene facilities/showers, and clothing. Case management will be available onsite, provided by certified peer counselors with lived experience in homelessness and recovery. All services will be offered at Community Lifeline, 218 N Third Street in Shelton, under an agreement between ShelterWorks and Community Lifeline. Emergency Shelter Deliverables: 1. Achieve a capacity of 35 beds filled with provisions for up to 56 beds during extreme weather events. During instances of increased capacity, the organization will partner with other agencies for volunteer staffing. 2. Adhere to the Conditional Use Permit on file with the City of Shelton. 3. Adhere to the Low Barrier Housing Requirement (CHG Section 2.1.2). 4. Provide two daily meals: evening meal and morning to-go meal. 5. Provide hygiene facilities, showers, clothing, laundry, clean drinking water, a mailing address and phone for clients, basic medical access, and referrals to housing navigators. 6. Operate a notification system for key community partners, providers, police, and fire via Facebook, lighted sign, and nightly email on bed availability, referral process, and provide adequate resources and assistance to individuals that are unable to stay when the shelter is at maximum occupancy capacity or when the shelter or part of the shelter is closed for any reason. 7. Enroll clients in Coordinated Entry within 24 hours, in cooperation with Crossroads Housing. 8. Staff are trained in CPR, crisis intervention, de-escalation, and trauma-informed training, and at least one fully trained person is staffed on every shift. 9. Develop and implement a hazardous weather response plan with the ability to increase capacity and respond to community needs during periods of extremely cold weather (i.e., when the windchill reaches 35 degrees or below, a combination of cold temperatures and precipitation, flooding) 10. Policies and Procedures that demonstrate the following: a. Check-in process that includes a reasonable check-in time and accounts for households that may be late or unable to make a predetermined time. b. The protocol when maximum capacity is reached and the procedures to assist households in finding other shelter options. c. Protocols for emergency situations when employees are present and, if different, during hours when employees are not present. d. The process for shelter stayer to exit each day and included length of time. e. Bed bug screening, mitigation, and avoidance. f. Low barrier housing requirement. g. The right to refuse shelter if the participant is a danger to themselves or others; wishes to retain possession of a weapon; or is uncooperative, abusive or violent toward staff or other clients. Professional Services Contract (rev 07/2025) Page 15 h. Referral process for clients in need of medical treatment or supervision or who have a known case of a highly contagious condition (lice, scabies, bedbugs, MRSA, etc.). Program Budget: Accounting $1,237.00 Executive Director $1,200.00 Insurance $650.00 Administration Office Supplies $100.00 Website/Software $100.00 Total Administration $3,287.00 Building Rent $1,200.00 Staff(Shelter Aids) $19,535.09 Facility Support Utilities $2,100.00 Shelter Supplies $200.00 Meals $1,000.00 Total Facility Support $24,035.09 Total Monthly Expenses $27,322.09 Professional Services Contract (rev 07/2025) Page 16 EXHIBIT B INSURANCE REQUIREMENTS Prior to the beginning of and throughout the duration of the Work, CONTRACTOR will maintain insurance in conformance with the requirements set forth below. CONTRACTOR will use existing coverage to comply with these requirements. If that existing coverage does not meet the requirements set forth here, it will be amended to do so. CONTRACTOR acknowledges that the insurance coverage and policy limits set forth in this section constitute the minimum amount of coverage required. Any insurance proceeds in excess of the limits and coverage required in this agreement and which is applicable to a given loss, will be available to COUNTY. A. MINIMUM Insurance Requirements: 1. Commercial General Liability Insurance using Insurance Services Office "Commercial General Liability" policy form CG 00 01, with an edition date prior to 2004, or the exact equivalent. Coverage for an additional insured shall not be limited to its vicarious liability. Defense costs must be paid in addition to limits. Limits shall be no less than $1,000,000 per occurrence for all covered losses and no less than $2,000,000 general aggregate, for bodily injury, personal injury, property damage, and products/completed operations, including without limitation, blanket contractual liability. 2. Workers' Compensation on a state-approved policy form providing statutory benefits as required by law with employer's liability limits for CONTRACTOR's, no less than $1,000,000 per accident for all covered losses. 3. Business Auto Coverage on ISO Business Auto Coverage form CA 00 01 including owned, non-owned and hired autos, or the exact equivalent. Limits shall be no less than $1,000,000 per accident, combined single limit. If CONTRACTOR owns no vehicles, this requirement may be satisfied by a non-owned auto endorsement to the general liability policy described above. If CONTRACTOR or CONTRACTOR's employees will use personal autos in any way on this project, CONTRACTOR shall obtain evidence of personal auto liability coverage for each such person. 4. Professional liability (errors & omissions) insurance. Consultant shall maintain professional liability insurance that covers the Services to be performed in connection with this Agreement, in the minimum amount of$1,000,000 per claim and in the aggregate. Any policy inception date, continuity date, or retroactive date must be before the effective date of this agreement and Consultant agrees to maintain continuous coverage through a period no less than three years after completion of the services required by this agreement. Coverage shall include acts, errors, or omissions arising from professional services, including housing placement, case management, compliance reporting, and administration of grant funds. 5. Cyber Liability Coverage. CONTRACTOR shall maintain cyber liability insurance with limits of not less than $1,000,000 per claim and $2,000,000 aggregate. Such coverage shall include privacy liability, network security, breach response, notification, credit monitoring, regulatory defense, and system restoration expenses related to the use and access of HMIS and other client data. Professional Services Contract (rev 07/2025) Page 17 6. Excess or Umbrella Liability Insurance (Over Primary) if used to meet limit requirements, shall provide coverage at least as broad as specified for the underlying coverages. Such policy or policies shall include as insureds those covered by the underlying policies, including additional insureds. Coverage shall be "pay on behalf", with defense costs payable in addition to policy limits. There shall be no cross-liability exclusion precluding coverage for claims or suits by one insured against another. Coverage shall be applicable to County for injury to employees of Contractor, subcontractors or others involved in the Work. The scope of coverage provided is subject to approval of County following receipt of proof of insurance as required herein. B. Certificate of Insurance: A Certificate of Insurance naming COUNTY as the Certificate Holder must be provided to COUNTY within five (5) days of CONTRACT execution. C. Basic Stipulations: 1. CONTRACTOR agrees to endorse third party liability coverage required herein to include as additional insureds COUNTY, its officials, employees and agents, using ISO endorsement CG 20 10 with an edition date prior to 2004. CONTRACTOR also agrees to require all contractors, subcontractors, and anyone else involved in this CONTRACT on behalf of the CONTRACTOR (hereinafter"indemnifying parties") to comply with these provisions. 2. CONTRACTOR agrees to waive rights of recovery against COUNTY regardless of the applicability of any insurance proceeds, and to require all indemnifying parties to do likewise. 3. All insurance coverage maintained or procured by CONTRACTOR or required of others by CONTRACTOR pursuant to this CONTRACT shall be endorsed to delete the subrogation condition as to COUNTY, or must specifically allow the named insured to waive subrogation prior to a loss. 4. All coverage types and limits required are subject to approval, modification and additional requirements by COUNTY. CONTRACTOR shall not make any reductions in scope or limits of coverage that may affect COUNTY's protection without COUNTY's prior written consent. 5. CONTRACTOR agrees to provide evidence of the insurance required herein, satisfactory to COUNTY, consisting of: a) certificate(s) of insurance evidencing all of the coverages required and, b) an additional insured endorsement to CONTRACTOR's general liability policy using Insurance Services Office form CG 20 10 with an edition date prior to 2004. CONTRACTOR agrees, upon request by COUNTY to provide complete, certified copies of any policies required within 10 days of such request. COUNTY has the right, but not the duty, to obtain any insurance it deems necessary to protect its interests. Any premium so paid by COUNTY shall be charged to and promptly paid by CONTRACTOR or deducted from sums due CONTRACTOR. Any actual or alleged failure on the part of COUNTY or any Professional Services Contract (rev 07/2025) Page 18 other additional insured under these requirements to obtain proof of insurance required under this CONTRACT in no way waives any right or remedy of COUNTY or any additional insured, in this or in any other regard. 6. It is acknowledged by the parties of this CONTRACT that all insurance coverage required to be provided by CONTRACTOR or indemnifying party, is intended to apply first and on a primary non-contributing basis in relation to any other insurance or self-insurance available to COUNTY. 7. CONTRACTOR agrees not to self-insure or to use any self-insured retentions on any portion of the insurance required herein and further agrees that it will not allow any indemnifying party to self- insure its obligations to COUNTY. If CONTRACTOR's existing coverage includes a self-insured retention, the self-insured retention must be declared to the COUNTY. The COUNTY may review options with CONTRACTOR, which may include reduction or elimination of the self-insured retention, substitution of other coverage, or other solutions. 8. CONTRACTOR will renew the required coverage annually as long as COUNTY, or its employees or agents face an exposure from operations of any type pursuant to this CONTRACT. This obligation applies whether or not the CONTRACT is canceled or terminated for any reason. Termination of this obligation is not effective until COUNTY executes a written statement to that effect. 9. The limits of insurance as described above shall be considered as minimum requirements. Should any coverage carried by CONTRACTOR or a subcontractor of any tier maintain insurance with limits of liability that exceed the required limits or coverage that is broader than as outlined above, those higher limits and broader coverage shall be deemed to apply for the benefit of any person or organization included as an additional insured and those limits shall become the required minimum limits of insurance in all Paragraphs and Sections of this CONTRACT. 10. None of the policies required herein shall be in compliance with these requirements if they include any limiting endorsement that has not been first submitted to COUNTY and approved of in writing. 11. The requirements in this Exhibit supersede all other sections and provisions of this CONTRACT to the extent that any other section or provision conflicts with or impairs the provisions of this Exhibit. 12. Unless otherwise approved by COUNTY, insurance provided pursuant to these requirements shall be by insurers authorized to do business in Washington and with a minimum A.M. Best rating of A-:Vll. Professional Services Contract (rev 07/2025) Page 19 to a written request or demand for arbitration issued under this Agreement are not subject to arbitration. Venue and Choice of Law: In the event that any litigation should arise concerning the construction or interpretation of any of the terms of this CONTRACT, the venue of such action of litigation shall be in the courts of the State of Washington and Mason County. Unless otherwise specified herein, this CONTRACT shall be governed by the laws of Mason County and the State of Washington. Severability: If any term or condition of this CONTRACT or the application thereof to any person(s) or circumstances is held invalid, such invalidity shall not affect other terms, conditions or applications which can be given effect without the invalid term, condition or application. To this end, the terms and conditions of this CONTRACT are declared severable. Waiver: Waiver of any breach or condition of this CONTRACT shall not be deemed a waiver of any prior or subsequent breach. No term or condition of this CONTRACT shall be held to be waived, modified or deleted except by an instrument, in writing, signed by the parties hereto. The failure of COUNTY to insist upon strict performance of any of the covenants of this CONTRACT, or to exercise any option herein conferred in any one or more instances, shall not be construed to be a waiver or relinquishment of any such, or any other covenants or contracts, but the same shall be and remain in full force and effect. Order of Precedence: A. Applicable federal, state, and county statutes, regulations, policies, and procedures B. Funding source agreement(s) including attachments C. Special Terms and Conditions D. General Terms and Conditions E. Exhibit A, Scope of Service F. Exhibit B, Insurance Requirements G. Exhibit C, Budget H. RFP application, instructions, and disclosures, to the extent incorporated by reference I. Consolidated Homeless Grant (CHG) Guidelines, CHG Supplemental Manual Entire Contract: This written CONTRACT, comprised of the writings signed or otherwise identified and attached hereto, represents the entire CONTRACT between the parties and supersedes any prior oral statements, discussions, or understandings between the parties. Professional Services Contract (rev 07/2025) Page 13 13. All insurance coverage and limits provided by CONTRACTOR and available or applicable to this agreement are intended to apply to the full extent of the policies. Nothing contained in this CONTRACT limits the application of such insurance coverage. 14. CONTRACTOR agrees to require insurers, to provide notice to COUNTY thirty (30) days prior to cancellation of such liability coverage or of any material alteration or non-renewal of any such coverage, other than for non-payment of premium. CONTRACTOR shall assure that this provision also applies to any subcontractors, joint ventures or any other party engaged by or on behalf of contractor in relation to this agreement. Certificate(s) are to reflect that the issuer will provide thirty (30) days' notice to COUNTY of any cancellation of coverage. 15. COUNTY reserves the right at any time during the term of the CONTRACT to change the amounts and types of insurance required by giving the CONTRACTOR ninety (90) days advance written notice of such change. If such change results in substantial additional cost to the CONTRACTOR, the COUNTY and CONTRACTOR may renegotiate CONTRACTOR's compensation. 16. Requirements of specific coverage features are not intended as limitation on other requirements or as waiver of any coverage normally provided by any given policy. Specific reference to a coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be all-inclusive. 17. CONTRACTOR agrees to provide immediate notice to COUNTY of any claim or loss against CONTRACTOR arising out of the work performed under this agreement. COUNTY assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve COUNTY. Professional Services Contract (rev 07/2025) Page 20 EXHIBIT C BUDGET Emergency Shelter Fund Source FY27 Award Administration Emergency Housing Admin 2027 $22,023 Facility Support Emergency Housing Facility Support 2027 $161,035 TOTAL Emergency Shelter $183,058 Payment: In the event State, Federal, or local funding changes, the COUNTY reserves the right to amend the payment terms and the amount awarded in this contract. Approved invoices will be disbursed according to the vendor payment schedule of the County Auditor's Office. Refer to the Billing Procedures and Payment clause of this contract for additional information. All COUNTY-provided templates must be used and not modified without the county's written permission. The COUNTY can change the reporting requirements by notifying the CONTRACTOR. Payment will be considered timely within 30 days of receipt of invoice. Monthly Financial Invoice: Final, approved invoices are due by the 15t" of each month a. All invoices and reports, including HMIS, must be accurate, complete, and received to a satisfactory level before invoices are approved and processed for reimbursement. b. The CONTRACTOR will submit a monthly financial invoice to the COUNTY no later than the 15th of each month for reimbursement of allowable costs; prepayment of expenses is not allowable. Submitting invoices promptly and error-free is essential for the fastest reimbursement turnaround possible. c. Budget Narrative: If the invoice has a significant increase or decrease in totals, include a budget narrative in the email submission to explain the change when the invoice is submitted. d. The CONTRACTOR may not manipulate, change, or adjust any template provided by the COUNTY without prior written permission from the COUNTY. e. Administration: Reimbursement requests cannot exceed the 1/12 monthly allotment. For example, if the Administration allocation is 15%, administration costs may not exceed 15% of the monthly reimbursement requests. The Department of Commerce prefers that all overheads be budgeted and expensed in the Administration Budget Category. Administration costs include, but are not limited to, Executive Director salary and benefits, organization memberships or subscriptions, software licensing, business license, general organizational insurance, conferences, organization-wide audits, board expenses, community event registration, fire inspections, and general agency facility costs (including those associated with the Executive Director) such as rent (building space that is not directly attributed to a program funded through this contract), depreciation expenses, and operations and maintenance. All amounts billed to administration must be allowable, supported by actual costs, not double-charged, and treated consistently in similar circumstances. Professional Services Contract (rev 07/2025) Page 21 f. All "pooled" costs are considered "Administration" unless the County approves an exception. g. Time-billing: Agencies must ensure that processes are in place to track employee time to the program they are working in and only bill hours to a program for time worked in each program. Program employees must use time-billing methods to track the time spent on tasks or projects directly related to the program. This helps reduce billing errors and ensures that every program is charged appropriately. h. Salary &Wages: The COUNTY will reimburse hourly rates and accrued/unused PTO in accordance with RCW 49.48.010, without incentives such as bonuses, except for grants that specifically allow it (e.g., the inflationary increase from FY24 and FY25). Payouts are distributed across all programs that fund the position. Salary and benefits are itemized separately. i. Item Descriptions: To help ensure no duplication of expenses, include specific descriptions in the journal entry or the itemized expense list. Include the date range for utilities, rent, or other monthly recurring costs. Including the account numbers or building addresses is helpful when the organization has similar costs for different buildings (e.g., utilities and off-site shelters). j. Reimbursement in one fiscal year may not exceed the approved annual budget. Suppose annual budgeted funds are expended before the end of the first fiscal year. In that case, no additional reimbursements for that fiscal year will be approved, and programs/services are expected to continue. Any unspent funds will be rolled into the next fiscal year if the grant or budget category allows. Programs funded from the state fiscal budget, such as the Housing and Essential Needs program, do not have funds that carry over. k. The CONTRACTOR must retain all backup documentation, including policies and procedures for tracking employee time to grants and calculating holiday and overtime pay. I. Invoices must be easily read, with program expenses organized and labeled. Arrange the backup documentation in the order in which items appear on the invoice. m. Errors: If you make an error in any previous months or overpayments or underpayments, contact the COUNTY to determine the next steps. Monthly spend-down amounts may not be changed after an invoice has been submitted, approved, and paid. n. Allowable Expenses: The first step is to review the Scope of Service in the contract for approved project intervention types and the expenses directly associated with implementing the approved program. The next step is to review the CHG Guidelines. If any questions or clarification about allowable expenses remain, contact the COUNTY before making any purchases to avoid non-reimbursable situations. o. Budget Adjustments/Revisions: Budget adjustments/revisions are when money is moved from one budget category to another. All budget revision requests must use the Contract Budget Transfer Request Form. Budget revisions are allowable up to once per quarter. CHG Contracts will require Commerce approval and follow CHG Guidelines. No more than 10% of the program budget may be transferred, and no money may be transferred from the Rent Budget category. p. Financial Contract Amendments: Contract amendments will be issued when there is a change in the total contract award. Amendments are also required in CHG contracts when the total budget adjustment for the county or sequential adjustments exceed(s) 10% of the award. q. De-obligation of Funds: Budget categories are monitored for over- or underspending. In some cases, a de-obligation of funds will be required for categories that are underspent or tracking to underspend by more than five percent. Professional Services Contract (rev 07/2025) Page 22 r. Submit monthly invoices electronically to Todd Parker(tparker(c�masoncountywa.gov) using the correct naming convention. Each invoice must include: • The name of the agency, • Date submitted, • Dates of service the invoice represents • Contract number, • Invoice number • Version number when resubmitting invoice corrections • Name of funding source, • Total reimbursement request per funding source, • Salary or Time Worked and benefits are separated • Vacation (PTO), Holiday Pay, and Overtime are separated from Time Worked. • Total hours worked by employees for each program and ensure time-billing. • General Ledgers or backup documentation that includes expenses broken out by the budget category. These reports cannot include client names or identifying information. Use HMIS numbers in the description when any funds are paid on behalf of or, if allowed, directly to the household. The landlord's name is allowable when rental and/or utility assistance payments are made. • All Flexible Fund (CHG 6.3.3) expenses must be pre-approved. It is acceptable to have a list of expenses approved at the start of the contract. • Voucher detail worksheets, if required by the grant, • Spenddown sheet matching the voucher detail worksheet. The subcontractor may not overspend in a budget category. • Any HMIS reports required by the grant. • Signature Page: Signed by the Executive Director, CEO, and/or Board Chair approving that the expenses are accurate and allowable. • Submitted by the Executive Director. Professional Services Contract (rev 07/2025) Page 23 EXHIBIT D DELIVERABLE TABLE Date Due I Deliverable Name & Description Frequency No later than thirty Contract requirements identified under the Special Terms and Conditions section (30) days of the date of the contract of execution Monthly—complete, An invoice and voucher detail worksheet, and, at a minimum, a general ledger accurate, and generated by the organization's accounting system. The General Ledger must approved by the 15% include transaction-level detail for all costs that have been paid and are being of each month claimed for reimbursement. These documents are due to the COUNTY by the 15th of the month following the month in which services were provided. • Achieve a capacity of 35 beds filled with provisions for up to 56 beds during extreme weather events. During instances of increased capacity,the organization will partner with other agencies for volunteer staffing. • Adhere to the Conditional Use Permit on file with the City of Shelton. • Adhere to the Low Barrier Housing Requirement (CHG Section 2.1.2). • Provide one daily meal. • Provide hygiene facilities, showers, and clothing. • Operate a notification system for key community partners on bed availability, referral process, and provide adequate resources and assistance to individuals that are unable to stay when the shelter is at maximum occupancy capacity or when the shelter or part of the shelter is closed for any reason. • Develop and implement a hazardous weather response plan with the ability to increase capacity and respond to community needs during periods of extremely cold weather (i.e., when the windchill reaches 35 degrees or below, a combination of cold temperatures and precipitation, flooding) • Policies and Procedures that demonstrate the following: Contract Term o Check-in process that includes a reasonable check-in time and accounts for households that may be late or unable to make a predetermined time. o The protocol when maximum capacity is reached and the procedures to assist households in finding other shelter options. o Protocols for emergency situations when employees are present and, if different, during hours when employees are not present. o The process for shelter stayer to exit each day and included length of time. o Bed bug screening, mitigation, and avoidance. o Low barrier housing requirement. • Annual County Expenditure Report(CHG 2.1.4.2): All agencies that enter data into HMIS must coordinate with the COUNTY to submit a complete and accurate report of program funding information to the Department of Commerce. • Point-in-Time Count(2.1.4.3): All agencies must actively participate in the PIT Count to obtain a complete count of people experiencing homelessness in Mason County. Professional Services Contract (rev 07/2025) Page 24 EXHIBIT E ATTESTATION I do hereby certify that to the best of my knowledge, the following is true, accurate, and complete: All contractors, including by and for organizations, attest that all are bound to all contracts, including contracts between the Department of Commerce and Mason County Public Health and Human Services, and/or any subrecipients. I have reviewed all pass-through contract language, have received copies, and agree to be bound to these terms. I have read all guidelines specific to the fund source and policies set forth by the Department of Commerce and Mason County Public Health and Human Services, and agree to follow. Name (printed) f't LCXT in ( `, Name (signature) Title 1 i b, I Agency Sr1 EirrWoi Jl 5 Date Professional Services Contract (rev 07/2025) Page 25 Contract Between Mason County and Crossroads Housing Professional Services Contract #25-029 Amendment#4 The purpose of this amendment is to award unbudgeted FY27 funds to create a new Permanent Supportive Housing project and expand Homeless Response System Interventions for Family Emergency Shelter, and de-obligate By and For funding due to FY26 carryover funding and ongoing corrective action for the Eviction Prevention Program IT IS MUTUALLY AGREED THEREFORE: That the Original Contract is hereby amended as follows: 1. FUND SOURCE: Consolidated Homeless Grant, Local Document Recording Fees (2163) 2. AMENDMENT TERM: September 1, 2026 —June 30, 2027 3. BUDGET AMENDMENTS: Emergency Shelter Fund Source Current Amended Total New Amount Amount Budget Facility Support Emergency Housing Facility Support 2027 $251,398 $95,150 $346,548 Total Emergency Shelter $251,398 $95,150 $346,548 Permanent Supportive Housing Fund Source FY27 Award Facility Support 2163 $172,700 Total Permanent Supportive Housing $172,700 Eviction Fund Source Current Amended FY27 Prevention Amount Amount Award Administration Homelessness Prevention Admin $78,753 $0 $78,753 Operations Homelessness Prevention Operations $177,190 $0 $177,190 Operations—By& Homelessness Prevention Operations $82,013 ($82,013) $0 For Rent Homelessness Prevention Rent $482,176 $0 $482,176 Total Eviction Prevention $820,132 ($82,013) $738,119 4. SCOPE OF SERVICE a. Permanent Supportive Housing (PSH): New Intervention i. Project Type: Scattered-site Permanent Supportive Housing (PSH). ii. Target Population: Priority is given to single adults experiencing chronic homelessness with qualifying disabling conditions (RCW 36.70A.030(31)) and to families with a qualifying disability, subject to unit availability, project financial capacity, and written approval from Public Health and Human Services. This aligns with local Point-in-Time (PIT) count demographics. iii. Service Model & Requirements: 1. Implement a Housing First, low-barrier, voluntary service model in compliance with CHG guidelines. 1 2. Complete the new project setup in HMIS 3. Maintain dynamic caseloads structured by participant acuity, following CHG Guidelines 4. Provide long-term housing identification, landlord engagement, individualized case management, life-skills development, and coordination with community health/behavioral health providers. iv. Required Performance Outcome: 95% Exits to/Retention of Permanent Housing. v. Access & Coordinated Entry: 100% of PSH openings and referrals must be processed through the Mason County Coordinated Entry (CE) System and By-Name List. b. Emergency Shelter Expansion: Addition to Existing Intervention i. Project Type: Off-site / Scattered-site Family Emergency Shelter Expansion. ii. Target Population: Households with minor children experiencing literal homelessness (including households expecting a child or with CPS unification support). iii. Service Model & Operating Guidelines: 1. Expand existing family shelter capacity utilizing a scattered-site, group- living/single-family residence model (providing private bedrooms with shared common facilities). 2. Operate under progressive engagement and low-barrier shelter policies. 3. Provide housing-focused case management aimed at transitioning families to permanent housing within 90 days. 4. Coordinate client transition and movement from shelter into permanent housing using available Rapid Re-Housing (RRH)financial assistance and housing placement services. iv. Required Performance Outcome: 65% Exits to Permanent Housing. v. Access & Coordinated Entry: All shelter placements must be filled strictly through Coordinated Entry dynamic prioritization. c. Program Administration & Budgeting i. Administration Expenses: Administrative funding allocations for both the new PSH intervention and the expanded Emergency Shelter will be absorbed under the existing administrative budgets already allocated under Contract#25-029 for Emergency Shelter, Rapid Re-Housing, Eviction Prevention, and Coordinated Entry. ii. Financial Invoicing & Reporting: Contractor shall account for unit placements, participant rosters, and HMIS entries separately by intervention type while maintaining compliance with standard monthly reimbursement invoicing rules. ALL OTHER TERMS AND CONDITIONS of the original Contract and any subsequent amendments hereto remain in full force and effect. IN WITNESS WHEREOF, the undersigned has affixed his/her signature in execution thereof on the day of , 2026. CONTRACTOR MASON COUNTY Tanya Frazier, Executive Director Pat Tarzwell, Chair Crossroads Housing Mason County Board of County Commissioners 2 A Mason County Agenda Request Form s To: Board of Mason County Commissioners Item No. 8.3 From: Travis Adams Ext: 530 Department: Central Services Briefing: ❑X Action Agenda: Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): 10/12/26 Agenda Date(s): 10/27/26 Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ IT ❑ Risk ❑ Other (Please ensure proper internal review channels have been followed, this is the responsibility of the requesting Department) Item: 2027 take home vehicle requests for Kelly Frazier,Jeremy Seymour, Grant Dishon,Rod LaRue,Roy Beierle, Pete Medcalf, John Ronald,Keli Dunlap, and Tami Beyer Background/Executive Summary: Take-Home Vehicles are only to be assigned to those meeting the IRS requirements of qualified nonpersonal use vehicles as identified in Publication 5137, or meeting the Emergency Response, Specialized Equipment, or Economic Benefit as defined by IRS and outlined in the Mason County Personnel Policy, Chapter 13,Vehicle Use Policy. Associated Costs/Budget Impact(amount, funding source,budget amendment, etc.): Estimated County take home vehicle costs are included in the 2027 preliminary budget. Public Outreach: N/A Requested Action: Approval of the 2027 take home vehicle requests for Kelly Frazier,Jeremy Seymour, Grant Dishon,Rod LaRue, Roy Beierle, Pete Medcalf,John Ronald,Keli Dunlap, and Tami Beyer Attachment(s): Take-Home Vehicle Request Forms ry A �r f rt �[ �T•— r ,� N d k �,. r r . Employee Name .{t Department [] 2.5 Title/Position F .'ILi4lV, ,M4ip Division S c;c},Sii.au. Vehicle No&Type 2D y t✓ G-' County of Residence Primary Work Station 'i), ç) Current Odometer Reading Daily Commute Miles 7. Ml W Mileage outsite of County(if Daily Business Miles f. applicable) Number of emergency call-outs in previous years: April 1-Sept.30: Oct.1-March 31: Per Mason County Personnel Policy adopted April 2017,Resolution 19-17,requests to authorize Take-Home vehicles must meet at least one of the following criteria. ❑ Emergency Response: The employee has the primary responsibility for responding to emergency situations which require immediate response to protect life or property and the employee is called out at least 12 times per quarter. A"call-out"is defined as a directive to an employee to report to work site during off duty time. Documentation listing the number and nature of call-outs for the six month period from the prior year. In addition,there must be an explanation of why alternate transpiration cannot be used and why a County vehicle cannot be picked up from a designated County parking area. Attach all justification and back-up documentation to this form. ❑ Economic Benefit: There is an economic benefit to the County.This means the cost of travel reimbursement would exceed the costs associated with Take-Home vehicle. A calculation of this benefit must be submitted with the Take-Home Vehicle request. The cost of lost productivity cannot be part of the calculation. Attached all justification and back-up documentation to this form. Special Equipment: The Employee has the primary responsibility for responding to emergency situations which require immediate response to protect life or property and the employee needs a special vehicle and or carries specialized equipment other than communications equipment in order to perform their work outside of normal working hours. A description of this equipment must be submitted with Take-Home Vehicle requests. Attach all justifications and back-up documentation to this form. ❑ Union Contract: Collective bargaining agreement may provide general language for department director to approve Take-Home Vehicle assignment. Provide union name,contract number,and attached a copy of relevant contract language. Union Local: Note:A County owned Take-Home Vehicle is a fringe benefit that generates a tax liability.If your request fora Take-Home Vehicle assignment is ap v ,y are requite t check with payroll to determine your liability. r Requ star's Sign ure.-= Date I have read and-' derstarid the Coun y Policy govern)ng Take-Home vehicles and County Vehicle use. I certify that this request meets the requirements. Department rector Date f - I certify that this request meets the requirements of the County Policy and recommended the BOCC approve the request. ❑ Approved ❑ Denied Chair of BOCC Date *Please submit this form to the Risk Manager by September 30th of each year. Original to Risk Management '.. Payroll Take-Home Log a A a A A t a S 0 0 B ' 0 Employee Name a I h r„/ Department /'rr``,)a`r. /!)y'- `= Title/Position 'h ,,,p Division It-7 \ Vehicle No&Type ,4-.'p/, County of Residence A4 'r ' n 1'3 Primary Work Station Current Odometer Reading Daily Commute Miles ,/,C"2 Mileage outsite of County(if Daily Business Miles applicable) Number of emergency call-outs in previous years: April 1-Sept.30: Oct.1-March31: Per Mason County Personnel Policy adopted April 2017,Resolution 19-17,requests to authorize Take-Home vehicles must meet at least one of the following criteria. Emergency Response: The employee has the primary responsibility for responding to emergency situations which require immediate response to protect life or property and the employee Is called out at least 12 times per quarter. A"call-out"is defined as a directive to an employee to report to work site during off duty time. Documentation listing the number and nature of call-outs for the six month period from the prior year. In addition,there must be an explanation of why alternate transpiration cannot be used and why a County vehicle cannot be picked up from a designated County parking area. Attach all justification and back-up documentation to this form. ❑ Economic Benefit: There is an economic benefit to the County.This means the cost of travel reimbursement would exceed the costs associated with Take-Home vehicle. A calculation of this benefit must be submitted with the Take-Home Vehicle request. The cost of lost productivity cannot be part of the calculation. Attached all Justification and back-up documentation to this form. ' ,. Special Equipment: The Employee has the primary responsibility for responding to emergency situations which require immediate response to protect life or property and the employee needs a special vehicle and or carries specialized equipment other than communications equipment in order to perform their work outside of normal working hours. A description of this equipment must be submitted with Take-Home Vehicle requests, Attach all justifications and back-up documentation to this form. ❑ Union Contract: Collective bargaining ag reement g g reement may provide general language for department director to approve Take-Home Vehicle assignment, Provide union name,contract number,and attached a copy of relevant contract language. Union Local: Note:A County owned Take-Home Vehicle is a fringe benefit that generates a tax liability.If your request for a Take-Home Vehicle assignment is approved,you are requited to check with payroll to determine your liability. f agote equestst or's Signature Date I have read and understand the County Policy governing Take-Home vehicles and County Vehicle use. I certify that this request meets the requirements. , f / l , 1,-�' r I Department Director Date rt I certify that this request meets the requirements of the County Policy and recommended the BOCC approve the request. ❑ Approved ❑ Denied Chair of BOCC Date *Please submit this form to the Risk Manager by September 30th of each year. original to Risk Management Payroll Take-Home Log a • . 11ffZt1 . FTIiiL Employee Name oc- e;ere. Department „t 'G ki3.-kC Title/Position pr-L $43.&rviSt,v Division flac,JC Vehicle No&Type ta.3 1t County of Residence Madan Primary Work Station tjo Current Odometer Reading Is 3Al oay Daily Commute Miles :1..G Mileage outsite of County(if Daily Business Miles I Sp applicable) Number of emergency call-outs In previous years: April 1-Sept.30: 60 Oct.1-March31: 2O Per Mason County Personnel Policy adopted April 2017,Resolution 19-17,requests to authorize Take-Home vehicles must meet at least one of the following criteria. ❑ Emergency Response: The employee has the primary responsibility for responding to emergency situations which require immediate response to protect life or property and the employee Is called out at least 12 times per quarter. A"call-out"is defined as a directive to an employee to report to work site during off duty time. Documentation listing the number and nature of call-outs for the six month period from the prior year. In addition,there must bean explanation of why alternate transpiration cannot be used and why a County vehicle cannot be picked up from a designated County parking area. Attach all justification and back-up documentation to this form. ❑ Economic Benefit: There Is an economic benefit to the County.This means the cost of travel reimbursement would exceed the costs associated with Take-Home vehicle. A calculation of this benefit must be submitted with the Take-Home Vehicle request. The cost of lost productivity cannot be part of the calculation. Attached all justification and back-up documentation to this form. YjjI Special Equipment: The Employee has the primary responsibility for responding to emergency situations which require immediate response to protect life or property and the employee needs a special vehicle and or carries specialized equipment other than communications equipment In order to perform their work outside of normal working hours. A description of this equipment must be submitted with Take-Home Vehicle requests. Attach all justifications and back-up documentation to this form. ❑ Union Contract: Collective bargaining ag reement g g reement may provide general language for department director to approve Take-Home Vehicle assignment. Provide union name,contract number,and attached a copy of relevant contract language. Union Local: Note:A County owned Take-Home Vehicle Is a fringe benefit that generates a tax liability.If your request for a Take-Home Vehicle assignment Is approved,you are requited to check with payroll to determine your liability. Reques Signature Date I have ead and undzerstand the County Policy governing Take-Home vehicles and County Vehicle use. I certify that this request meets the requirements. 11 I tt - Department Director Date I certify that this request meets the requirements of the County Policy and recommended the BOCC approve the request. O Approved --- ❑ Denied Chair of BOCC Date *Please submit this form to the Risk Manager by September 30th of each year. 06g'al to alsk Management Payroll Take-Home tog '.. Employee Name +/C Department ® 0 G, Title/Position ar Division S Vehicle No&Type /2 »/S tJU County of Residence 1°�" ac 8 Primary Work Station yr,fa lit W UV Lg, Current Odometer Reading & 'no 0 Daily Commute Miles ✓Y`1 Mileage outsite of County(If Dally Business Miles /3" -y applicable) Number of emergency call-outs in previous years: April 1-Sept.30: ,3 (\ Oct.1-March31; Per Mason County Personnel Policy adopted April 2017,Resolution 19-17,requests to authorize Take-Home vehicles must meet at least one of the following criteria. ❑ Emergency Response: The employee has the primary responsibility for responding to emergency situations which require immediate response to protect life or property and the employee Is called out at least 12 times per quarter. A"call-out"Is defined as a directive to an employee to report to work site during off duty time. Documentation listing the number and nature of call-outs for the six month period from the prior year. In addition,there must be an explanation of why alternate transpiration cannot be used and why a County vehicle cannot be picked up from a designated County parking area.Attach all justification and back-up documentation to this form. ❑ Economic Benefit: There Is an economic benefit to the County.This means the cost of travel reimbursement would exceed the costs associated with Take-Home vehicle. A calculation of this benefit must be submitted with the Take-Home Vehicle request. The cost of lost productivity cannot be part of the calculation. Attached all justification and back-up documentation to this form. Special Equipment: The Employee has the primary responsibility for responding to emergency situations which require immediate response to protect life or property and the employee needs a special vehicle and or carries specialized equipment other than communications equipment In order to perform their work outside of normal working hours. A description of this equipment must be submitted with Take-Home Vehicle requests. Attach all justifications and back-up documentation to this form. ❑ Union Contract: Collective bargaining ag reement g g reement may provide general language for department director to approve Take-Home Vehicle assignment. Provide union name,contract number,and attached a copy of relevant contract language. Union Local: Note:A County owned Take-Home Vehicle is a fringe benefit that generates a tax liability.If your request fora Take-Home Vehicle assignment is approved,you are requited to check with payroll to determine your liability. Requester's Slgndfure Date I have read'an&v d s the County Policy governing Take-Home vehicles and County Vehicle use. I certify that this request meets the requirements. G5 v�Tu )GihS /21/ o Department Director Date I certify that this request meets the requirements of the County Policy and recommended the BOCC approve the request. 0 Approved ! " . ❑ Denied Chair of BOCC Date *Please submit this form to the Risk Manager by September 30th of each year. original to Risk Management Payroll Take-Home Log Employee Name (p-Ccur,. t. I Ls -t Department t) ) +`B ;j-)fl ' Title/Position a.d v, 3 Division • nA q Vehicle No&Type )4 J Ft 5'Gv County of Residence .✓t i,5 E Primary Work Work Station r( ,rIc Current Odometer Reading Daily Commute Miles 7 Mileage outsite of County(if Dally Business Miles '2C-2 applicable) Number of emergency call-outs In previous years: April 1-Sept.30: Oct.1-March 31: Per Mason County Personnel Policy adopted April 2017,Resolution 19-17,requests to authorize Take-Home vehicles must meet at least one of the following criteria. ❑ Emergency Response: The employee has the primary responsibility for responding to emergency situations which require Immediate response to protect life or property and the employee Is called out at least 12 times per quarter. A"call-out"Is defined as a directive to an employee to report to work site during off duty time. Documentation listing the number and nature of call-outs for the six month period from the prior year. In addition,there must be an explanation of why alternate transpiration cannot be used and why a County vehicle cannot be picked up from a designated County parking area. Attach all justification and back-up documentation to this form. ❑ Economic Benefit: There is an economic benefit to the County.This means the cost of travel reimbursement would exceed the costs associated with Take-Home vehicle. A calculation of this benefit must be submitted with the Take-Home Vehicle request. The cost of lost productivity cannot be part of the calculation. Attached al/justification and back-up documentation to this form. Special Equipment: The Employee has the primary responsibility for responding to emergency situations which require Immediate response to protect life or property and the employee needs a special vehicle and or carries specialized equipment other than communications equipment In order to perform their work outside of normal working hours. A description of this equipment must be submitted with Take-Home Vehicle requests. Attach all justifications and back-up documentation to this form. ''.. ❑ Union Contract: Collective bargaining agreement may provide general language for department director to approve Take-Home Vehicle assignment. Provide union name,contract number,and attached a copy of relevant contract language. Union Local: Note:A County owned Take-Home Vehicle is a fringe benefit that generates a tax liability.If your request fora Take-Home Vehicle assignment is approve/.you ar requited t check with payroll to determine your liability. equestor's Signature Date I have read and unders d the County Policy governing Take-Home vehicles and County Vehicle use. I certify that this request meets the requirements. lb G �nrm� 9 zf/Z� Department Dire for Date j1 I certify that this request meets the requirements of the County Policy and recommended the BOCC approve the request. ff ❑ Approved ❑ Denied Chair of BDCC Date *Please submit this form to the Risk Manager by September 30th of each year. '.. Original to elzk Management napes Take-Home Log ° ! 1 " 1 1 1 Employee Name ¼'tcc1TDepartment Title/Position <Z St)Q2r&lcor Division Vehicle No&Type —t' L Fay b County of Residence V1�aCc- Y! !' nut Primary Work Station Current Odometer ReadingDaily Commute Commute Miles Mileage outsite of County(if Daily Business Miles C-j r 7i°k'J applicable) Number of emergency call-outs In previous years: April 1-Sept.30: {() Oct.1-March 31: {() Per Mason County Personnel Policy adopted April 2017,Resolution 19-17,requests to authorize Take-Home vehicles must meet at least one of the following criteria. Emergency Response: The employee has the primary responsibility for responding to emergency situations which require Immediate response to protect life or property and the employee is called out at least 12 times per quarter. A"call-out Is defined as a directive to an employee to report to work site during off duty time. Documentation listing the number and nature of call-outs for the six month period from the prior year. In addition,there must bean explanation of why alternate transpiration cannot be used and why a County vehicle cannot be picked up from a designated County parking area.Attach all justification and back-up documentation to this/arm. ❑ Economic Benefit: There Is an economic benefit to the County.This means the cost of travel reimbursement would exceed the costs associated with Take-Home vehicle. A calculation of this benefit must be submitted with the Take-Home Vehicle request. The cost of lost productivity cannot be part of the calculation. Attached all Justification and back-up documentation to this Jorm. ❑ Special Equipment: The Employee has the primary responsibility for responding to emergency situations which require Immediate response to protect life or property and the employee needs a special vehicle and or carries specialized equipment other than communications equipment in order to perform their work outside of normal working hours. A description of this equipment must be submitted with Take-Home Vehicle requests. Attach all justifications and back-up documentation to this form. ❑ Union Contract: Collective bargaining agreement may provide general language for department director to approve Take-Home Vehicle assignment. Provide union name,contract number,and attached a copy of relevant contract longuage. Union Local: Note:A County owned Take-Home Vehicle Is a fringe benefit that generates a tax liability.If your request/or a Take-Home Vehicle assignment Is approved,you are requited to check with payroll to determine your liability. Requester's Signature Date I have read and unde tand the County Policy governing Take-Home vehicles and County Vehicle use. I certify that this request meets the requirements. 1ansô 9/ v/2 Department Director Date f1 I certify that this request meets the requirements of the County Policy and recommended the BOCC approve the request. ❑ Approved -. ❑ Denied Chair of BOCC Date '.. *Please submit this form to the Risk Manager by September 30th of each year. original to Risk Management Patton Take-Home log ',. Employee Name ,f.r✓ 4- ,&u a Department /r c✓ Title/Position /'?mot✓ 5�ror,2c./-r Division �f Vehicle No&Type /_j'g-' County of Residence i;L) --✓ Primary Work Station 5.7, r•t--' Current Odometer Reading Z,y Daily Commute Miles yr'r:- Mileage outsite of County(if c/ Daily Business Miles a e,cif applicable) Number of emergency call-outs In previous years: April 1-Sept.30: J Oct.1-March 31: / Per Mason County Personnel Policy adopted April 2017,Resolution 19-17,requests to authorize Take-Home vehicles must meet at least one of the following criteria. ---.. Emergency Response: The employee has the primary responsibility for responding to emergency situations which require Immediate response to protect life or property and the employee is called out at least 12 times per quarter. A"call-out"is defined as a directive to an employee to report to work site during off duty time. Documentation listing the number and nature of call-outs for the six month period from the prior year. In addition,there must be an explanation of why alternate transpiration cannot be used and why a County vehicle cannot be picked up from a designated County parking area. Attach all Justification and back-up documentation to this form. ❑ Economic Benefit: There Is an economic benefit to the County.This means the cost of travel reimbursement would exceed the costs associated with Take-Home vehicle. A calculation of this benefit must be submitted with the Take-Home Vehicle request. The cost of lost productivity cannot be part of the calculation. Attached all justification and back-up documentation to this form. Special Equipment: The Employee has the primary responsibility for responding to emergency situations which require Immediate response to protect life or property and the employee needs a special vehicle and or carries specialized equipment other than communications equipment in order to perform their work outside of normal working hours. A description of this equipment must be submitted with Take-Home Vehicle requests. Attach all Justifications and back-up documentation to this Jorm. ❑ Union Contract: Collective bargaining ag reement g g reement may provide general language for department director to approve Take-Home Vehicle assignment, Provide union name,contract number,and attached a copy of relevant contract language. Union Local: Note:A Countylowned Take-Nome Vehicle is a fringe benefit that generates a tax liability.if your request fora Take-Home Vehicle assignment is approved, y y/e requited to check with payroll to determine your liability. ti4 9- z. Requestor's Signature Date I have read and under nd the County Policy governing Take-Home vehicles and County Vehicle use. I certify that this request meets the requirements. Department Director Date tj I certify that this request meets the requirements of the County Policy and recommended the BOCC approve the request. T� ❑ Approved ❑ Denied Chair of BOCC Date *Please submit this form to the Risk Manager by September 30th of each year. 0tlginal to Pak Management Pat'ro'l Take-Home Log Vflfltflf? • Take-Home ♦ 1 • ♦ ' , • ' Employee Name Kell Dunlap_ Department MCSO Title/Position Executive Assistant. Division Corrections/Jail Vehicle No&Type 304 County of Residence Mason Primary Work Station Shelton/MCSO Current Odometer Reading 67851 Daily Commute Miles 8 Mileage outsite of County(if Daily Business Miles <60 applicable) Number of emergency call-outs In previous years: April 1-Sept.30: Oct.1-March31: Per Mason County Personnel Policy adopted April 2017,Resolution 19-17,requests to authorize Take-Home vehicles must meet at least one of the following criteria. ❑ Emergency Response: The employee has the primary responsibility for responding to emergency situations which require immediate response to protect life or property and the employee is called out at least 12 times per quarter. A"call-out"is defined as a directive to an employee to report to work site during off duty time. Documentation listing the number and nature of call-outs for the six month period from the prior year. In addition,there must bean explanation of why alternate transpiration cannot be used and why a County vehicle cannot be picked up from a designated County parking area. Attach oil justification and back-up documentation to this form. ❑ Economic Benefit: There is an economic benefit to the County.This means the cost of travel reimbursement would exceed the costs associated with Take-Home vehicle. A calculation of this benefit must be submitted with the Take-Home Vehicle request. The cost of lost productivity cannot be part of the calculation. Attached all justification and back-up documentation to this form. Special Equipment: The Employee hasthe primary responsibility for responding to emergency situations which ✓ require immediate response to protect life or property and the employee needs a special vehicle and or carries specialized equipment other than communications equipment in order to perform their work outside of normal working hours. A description of this equipment must be submitted with Take-Home Vehicle requests. Attach all justifications and back-up documentation to this form. ❑ Union Contract: Collective bargaining agreement may provide general language for department director to approve Take-Home Vehicle assignment. Provide union name,contract number,and attached a copy of relevant contract language. Union Local: Note:A County owned Take-Home Vehicle Is afringe benefit that generates a tax liability.if yourrequestfora Take-Home Vehicle assignment is pp oved,you a regt Iced to check with payroll to determine your liability. eq estor's Simz atwe D e Iha ee read an8uad a the C y PolicygoverningTake-Home vehicles and County Vehicle use. I certify that this request meets the requirements. epartment Director Date I certify that this request meets the requirements of the County Policy and recommended the BOCC approve the request. ❑ Approved - ❑ Denied Chair of BOCC Date *Please submit this form to the Risk Manager by September 30th of each year. Original to Risk Afaugemeat Take-Home log 1 1 1 1•kILI ii Employee Name Tamara Bever Department erl Title/Position lhle{Deputy Division Vehicle No&Type County of Residence Mason Primary Wort Station SO SHELTON Current Odometer Reading Daily Commute Miles 44 Mileage outsie of County(if Daily Business Miles applicable) Number of emergency call-outs in previous years: April 1-Sept 30: Oct.'-Mardi 31: Per Mason County Personnel Policy adopted April2017.Resolution 1317,requests to authorize Take-Home vebides must meet at least one tithe followingaiteria. Xi Emergency Response: The employee has the primary responsibility for responding to emergency situations which require immediate response to protect life or property and the employee is called out at least 12 times per quarter. A'albut is defined as a directive to an employee to report to work site during off duty time. Documentation listing the number and nature of snouts for the six month period from the prior year. In addition,there must be an explanation of why alternate transpiration cannot be used and why a County vehicle cannot be picked up from a designated County parking area. Attach all justification and back-up dncamentation to thk form. ❑ Economic Benefit: There is an economic benefit to the County.This means the cat of travel reimbursement would exceed the costs associated with Take-Home vehicle. A calculation of this benefit must be submitted with the Take-Home Vehicle request. The cost of lost productivity cannot be part of the calculation. Attached alljustifictian and back-up daamenmtian to thsfonn. Ll Special Equipment: The Employee has the primary responsibility for responding to emergencysituations which require immediate response to protect life or property and the employee needs a special vehicle and or carries specialized equipment other than communications equipment in order to perform theirwark outside of normal working hours. A description of this equipment must be submitted with Take-Home Vehicle requests. Attach alljustfcotianr and back-up documentation to this form. J Union Contract Collective bargaining agreement may provide general language for department director to approve TakeHome Vehicle assignment. Provide union name,contract number,and attached copy of relevant contract language. Union Local: All A Dombrowski Take-Home Vehicle is a fringe benefit that generates e mxliabdity.U your request for a Take-Home Vehicle assignment is approved are requited mcheck with payzollto determine your liability. 9/9/2026 Requestala S9 re Date I have read and understand the County Policy governing Take-Home vehicles and County Vehicle use. I certify thatthis request meets the requirements. Department Director Date I certify that this request meets the requirements of the County Policy and recommended the BOCC approve the request J Approved ❑ Denied Chair ofBOCC Dam *Please submit this form to the Risk Manager by September 30th of each year. Employee Name Month Year Department Division Vehicle No Title/Position Regular Work Hours a.m.to p.m. Odometer: Beginning of Month End of Month Trip Miles Reporting Column Emergency Call Out Reporting Column (1) (2) (3) (4) (5) (6) Time of #of Call Round (7) Date Commute Number of Business Destination Date Day Outs Trip Miles Nature of Miles Commute Miles Emergency Trips Total ALL Columns Employee Signature Date Supervisor's Signature Date Column 1: Enter the date for each daily trip. Enter your total daily mileage from home to your work headquarters and back to home or your total mileage from home to Column 2: your first work site and from your last work site to home. Column 3: The total number of trips from home to work and from work to home in a single-day. •. "- Column 4: Enter the remaining daily miles driven after subtracting the daily commute miles(Column 2). Column 5:. Enter your first destination,e.g.,work headquarters,job site or meeting location Column 6:6: Enter the date for each emergency situation. Column 7: State the emergency situation. Send one copy to the Risk Management department no later than 5 working days after the end of each month. A Mason County Agenda Request Form s To: Board of Mason County Commissioners Item No. 8.4 From: Jennifer Beierle Ext: 532 Department: Central Services Briefing: ❑X Action Agenda: Public Hearing: Special Meeting: ❑ Briefing Date(s): 10/12/26 Agenda Date(s): 10/27/26 PH date 11/24/26 Internal Review: ® Finance ❑ Human Resources ❑ Legal ❑ IT ❑ Risk ❑ Other (Please ensure proper internal review channels have been followed, this is the responsibility of the requesting Department) Item: Approval to set a public hearing for Tuesday,November 24,2026, at 9:15 a.m. to certify to the County Assessor the amount of taxes levied for Current Expense and County Road for 2027.An increase to the Current Expense and County Road property tax levies for 2027 may be considered. Background/Executive Summary: Pursuant to RCW 84.52.070,the Commissioners must certify to the County Assessor the amount of taxes levied upon the property in the county for county purposes by adoption of a resolution,on or before the 15th day of December in each year, and on or before the first Monday in December the respective amounts of taxes levied by the board for each taxing district,within or coextensive with the county, for district purposes. Associated CostsBudget Impact(amount, funding source,budget amendment, etc.): The estimated levies for Current Expense and County Road are included in the 2027 preliminary budget. Public Outreach: The notice of public hearing will be advertised in the Shelton-Mason County Journal for two weeks prior to the hearing. Requested Action: Approval to set a public hearing for Tuesday,November 24,2026, at 9:15 a.m. to certify to the County Assessor the amount of taxes levied for county purposes and the amount of taxes levied for each taxing district for 2027.An increase to the Current Expense and County Road property tax levies for 2027 may be considered. Attachment(s): Notice of Hearing NOTICE OF HEARING NOTICE IS HEREBY GIVEN that the Board of Mason County Commissioners will hold a public hearing via Zoom and in person at Mason County Building I, Commission Chambers, 411 North 5th Street, Shelton, WA 98584 on Tuesday, November 24, 2026 at 9:15 A.M. To join the Zoom meeting go to our website: www.masoncountywa.gov and click on the "Join the Board of County Commissioners Regular Zoom Meeting" link. SAID HEARING will be to take public comment on the certification to the County Assessor the amount of taxes levied for county purposes and the amount of taxes levied for each taxing district for 2027. An increase to the Current Expense and County Road property tax levies for 2027 may be considered. PUBLIC COMMENT will be accepted via email msmith@masoncountywa.gov; or mail to Commissioners' Office, 411 North Fifth Street, Shelton, WA 98584; or call (360) 427-9670 ext. 419. If you need to listen to the Commission meeting via your telephone, please provide your telephone number to the Commissioners' Office no later than 4:00 p.m. the Friday before the meeting. If special accommodation is needed, contact the Commissioners' office, 427-9670, Ext. 419. DATED this 27th day of October, 2026. BOARD OF COUNTY COMMISSIONERS MASON COUNTY, WASHINGTON Clerk of the Board C: Journal- Publ 2t: 11/5& 11/12 (Bill: Commissioners—411 North 5th Street, Shelton, WA 98584) A Mason County Agenda Request Form s To: Board of Mason County Commissioners Item No. 8.5 From: Jennifer Beierle Ext: 532 Department: Central Services Briefing: ❑X Action Agenda: Public Hearing: Special Meeting: ❑ Briefing Date(s): 10/12/26 Agenda Date(s): 10/27/26, PH date 12/7/26 Internal Review: ® Finance ❑ Human Resources ❑ Legal ❑ IT ❑ Risk ❑ Other (Please ensure proper internal review channels have been followed, this is the responsibility of the requesting Department) Item: Approval to set a public hearing for Monday,December 7, 2026, at 9:00 a.m. to consider adoption of the 2027 budget for Mason County. Copies of the 2027 preliminary budget will be available to the public on November 23, 2026. Background/Executive Summary: Pursuant to RCW 36.40.060,RCW 36.40.070, and RCW 36.40.071,the Board of County Commissioners will hold a public hearing on the 2027 preliminary budget to allow taxpayers to appear and be heard for or against any part of the budget. The public hearing also allows county departments to publicly testify if they so desire. Associated Costs/Budget Impact(amount, funding source,budget amendment, etc.): The 2027 Adopted Budget will establish the County's appropriations for the 2027 fiscal year. Pursuant to RCW 36.40.100, County officials are limited in making expenditures or incurring liabilities to the amounts appropriated in the adopted budget, except as otherwise authorized by law. Public Outreach: The 2027 proposed budget will be posted on the County's website: www.masoncountywa.gov by November 23,2026. Requested Action: Approval to set a public hearing on Monday,December 7,2026, at 9:00 a.m. to consider adoption of the 2027 budget for Mason County. Copies of the 2027 preliminary budget will be available to the public on November 23, 2026. Attachment(s): Notice of Hearing NOTICE OF HEARING NOTICE IS HEREBY GIVEN that the Board of Mason County Commissioners will hold a public hearing at Mason County Building I, Commission Chambers, 411 North 5th Street, Shelton, WA 98584 on Monday, December 7, 2026 at 9:00 a.m. To join the hearing via Zoom, go to our website: www.masoncountywa.gov and click on the "Join the Board of County Commissioners Regular Zoom Meeting" link. SAID HEARING will be for the purpose of considering adoption of the 2027 Mason County Budget. Any taxpayer may appear at the hearing and be heard for or against any part of the budget. The 2027 preliminary budget will be available to the public on November 23, 2026. You may request a copy via email msmith@masoncountywa.gov; or go to our website — www.masoncountywa.gov . PUBLIC COMMENT will be accepted via email msmith@masoncountywa.gov; or by mail to Commissioners' Office, 411 North Fifth Street, Shelton, WA 98584; or by calling (360) 427-9670 ext. 419. If you need to listen to the Commission meeting via telephone, please provide your telephone number to the Commissioners' Office no later than 4:00 p.m. the Friday before the meeting. If special accommodation is needed, contact the Commissioners' office, 427-9670, Ext. 419. From the Belfair area, please dial 275-4467. DATED this 27 day of October, 2026. BOARD OF COUNTY COMMISSIONERS MASON COUNTY, WASHINGTON Clerk of the Board C: Journal - Publ 2x11/25& 12/3 (Bill: Commissioner, 411 North 5th, Shelton, WA 98584) ,N Cpt.,L?t Mason County Agenda Request Form 7d5� To: Board of Mason County Commissioners Item No.8.6 From: Leo Kim, CPA,CFO Ext: 472 Department: Auditor's Office,Financial Services Briefing: ❑x representing the Mason County Audit Committee Action Agenda: ❑x Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): 10/19/2026 Agenda Date(s): 10/27/2026-Action Agenda Internal Review:X Finance ❑ Human Resources X Legal ❑ IT ❑ Risk ❑ Other (Please ensure proper internal review channels have been followed, this is the responsibility of the requesting Department) Item: Amendment to Mason County Credit Card Policy&Procedures (Resolution No. 10-18)— Section 5(d),Meal and Beverage Purchases; Addition of RCW 43.09.185 Background/Executive Summary: The Mason County Credit Card Policy and Procedures were originally adopted by Resolution No. 96-05 and were updated by Resolution No. 10-18 on February 20,2018. Section 5(d),Unauthorized Uses, currently prohibits meal and beverage purchases on all County credit cards, except under special circumstances as defined by the Mason County Travel Policy. The proposed amendment to Section 5(d) clarifies that the prohibition applies to meal and beverage purchases for employees, and allows the Elected Official or Department Head to approve meal and beverage purchases for sequestered jurors. Such purchases will be limited to the per diem limits in the Mason County Travel Policy. The amendment also adds RCW 43.09.185 (Loss of public funds—Illegal activity—Report to state auditor's office)to the policy references and attaches the full text of the statute as new Exhibit G.No other changes are proposed; all other provisions of the Credit Card Policy and Procedures,including Exhibits A through F,remain unchanged. Associated Costs/Budget Impact: No additional budget impact. Approved meal and beverage purchases for sequestered jurors will be paid from existing office or department budgets and are limited to the per diem limits in the Mason County Travel Policy. Requested Action: Requesting the Board to authorize the following action: 1. 10/27/2026 - Action Agenda: • Approve the resolution amending the Mason County Credit Card Policy and Procedures (Resolution No. 10-18)to allow meal and beverage purchases for sequestered jurors under Section 5(d)and to add RCW 43.09.185 as a policy reference and new Exhibit G. Attachment(s): 1. Resolution Amending the Mason County Credit Card Policy&Procedures 2. Mason County Credit Card Policy&Procedures,Attachment A—New Language Underlined 3. Resolution No. 10-18 (Current Credit Card Policy&Procedures) RESOLUTION NO. A RESOLUTION OF THE BOARD OF MASON COUNTY COMMISSIONERS AMENDING THE MASON COUNTY CREDIT CARD POLICY AND PROCEDURES ADOPTED BY RESOLUTION NO. 10-18 REGARDING MEAL AND BEVERAGE PURCHASES AND THE REPORTING OF LOSS OF PUBLIC FUNDS WHEREAS,RCW 42.24.115 authorizes counties to provide for the issuance of charge cards to officers and employees for the purpose of covering expenses incident to authorized travel, and RCW 43.09.2855 authorizes local governments to use credit cards for official government purchases and acquisitions and requires the legislative body to adopt a system for the authorization and control of the use of credit card funds; and, WHEREAS, RCW 43.09.185 requires state agencies and local governments to immediately report to the state auditor's office known or suspected loss of public funds or assets or other illegal activity; and, WHEREAS, the Board of Mason County Commissioners adopted the Mason County Credit Card Policy and Procedures by Resolution No. 96-05, and updated the Policy and Procedures by Resolution No. 10-18 on February 20, 2018; and, WHEREAS, Section 5(d) of the Credit Card Policy prohibits meal and beverage purchases on all County credit cards, except under special circumstances as defined by the Mason County Travel Policy, and the County occasionally has a business need to provide meals and beverages to sequestered jurors; and, WHEREAS, the Board finds it necessary to amend Section 5(d) to allow the Elected Official or Department Head to approve meal and beverage purchases for sequestered jurors, limited to the per diem limits in the Mason County Travel Policy, and to add RCW 43.09.185 to the Credit Card Policy; NOW,THEREFORE,BE IT RESOLVED, by the Board of Mason County Commissioners that the Mason County Credit Card Policy and Procedures, adopted by Resolution No. 10-18, is hereby amended to revise Section 5(d) and to add RCW 43.09.185 as a reference and as Exhibit G, as set forth in Attachment A. BE IT FURTHER RESOLVED, that all other provisions of Resolution No. 10-18 remain in full force and effect. ADOPTED this day of , 2026. BOARD OF COUNTY COMMISSIONERS MASON COUNTY,WASHINGTON ATTEST: Pat Tarzwell, Chair McKenzie Smith, Clerk of the Board APPROVED AS TO FORM: Randy Neatherlin, Vice Chair Tim e ea , h. D.P.A. Vacant, Commissioner District 3 Cc: cmmr All Departments Mason County Credit Card Policy & Procedures Resolution No. Attachment A Proposed amendment—new language is underlined. Mason County Credit Card Policy References: RCW 42.24.080 RCW 42.24.115 RCW 43.09.185 RCW 43.09.2855 Purposes: To comply with State Laws on the use of credit cards for travel,purchases and acquisitions. (RCW 43.09.2855 (1)) To provide opportunities for cost savings available only with the use of credit cards. To provide an economical business practice that will increase efficiency. 1. Issuance and Inventory of Credit Cards (a) The County authorizes the issuance of credit cards to departments for the purpose of covering authorized travel expenses incurred by government officials and employees as well as for official authorized government purchases or acquisitions. (RCW 43.09.2855) (b) Elected officials, department heads, and County administrators who feel their department's operations would benefit from having a credit card shall make a formal request to the County Commissioners, or their designee. The formal review of these requests implements a systems of controls, and allows for better tracking of the number of cards issued County-wide and by department, authorized credit and single purchase limits, and to ensure that bills are paid in accordance with the RCWs pertaining to credit card usage and County policy(RCW 42.24.080, RCW 42.24.115, RCW 43.09.2855). All requests for new credit cards will be submitted using the Mason County Credit Card Request Form(Exhibit A) and will include the following documents: a. A list detailing the specific types of transactions the department anticipates for the credit card. (RCW 43.09.2855 (3a)) b. A list of authorized users of the card. The decision as to whom will be authorized to use the card will be at the discretion of the elected official or department head. (RCW 43.09.2855 (3b)) c. A signed Mason County Credit Card Use Agreement(Exhibit B)by the authorized user(s) acknowledging that they have read the County's credit card policy and procedures and that they will use the card in accordance with this policy. These statements will be kept and maintained by each department's designated Card Custodian. The Card Custodian will also sign a statement acknowledging their understanding of the policy and their responsibilities as the Card Custodian(Exhibit C). (RCW 43.09.2855 (3e)) Issue Date: Page 1 of 6 Mason County Credit Card Policy & Procedures Resolution No. Attachment A d. A request for the credit limit of each card that is being requested. (RCW 43.09.2855 (3c)) (c) The Commissioner's Office shall maintain an active listing of credit card users, cards issued, and credit limits. (RCW 43.09.2855 (3c)) (d) Departments that have credit cards with retailers (charge card/account cards) must adhere to the same credit card policies and procedures as with a bank credit card. No special permission is needed for these cards, except if a fee is charged to obtain the card. The Board of County Commissioners has approved vendor specific credit cards with no fees for use in all offices and departments. Charge cards with fees require permission from the Board of County Commissioners. A list of all active retailer credit cards and an active listing of authorized users must be on file with the County's Commissioner's office. (RCW 43.09.2855 (3e)) (e) Each Elected Official or Department Head is responsible for the distribution, retrieval, and tracking of each card issued within their office or department. Monthly reconciliations are the responsibility of the department that holds the credit card and is required for each department. (RCW 43.09.2855 (3e)) 2. Use of Credit Cards (a) All purchases made with these cards must be in compliance with the County's purchasing, contracting, vendor list and other applicable policies. (RCW 43.09.2855 (3e)) (b) When a County credit card is used for the purpose of covering expenses related to authorized travel, the government official or employee must submit a fully itemized travel expense voucher with original receipts attached. This is to be submitted within five (5) days of authorized travel. Charges against the credit card that are not properly identified on the travel expense voucher or are found to be not allowed following the County's purchasing, contracting, vendor list, and other applicable policies, as well as the audit required under RCW 42.24.080, shall be paid by the official or employee by check or salary deduction. (RCW 42.24.115) (c) If, for any reason, disallowed charges are not repaid by the official or employee before the credit card billing is due and payable,the County shall have a prior lien against and a right to withhold any and all funds payable or to become payable to the official or employee, up to an amount of the disallowed charges and any interest and/or late fees incurred, as charged by the issuing credit card company. (RCW 42.24.115) (d) Credit cards will be assigned in the name of the office or department, and not in the name of an individual. (RCW 43.09.2855 (3e)) (e) The County's Financial Services Auditors shall establish and implement a written procedure for the payment of all credit card bills. All departments must adhere to this written procedure in order to maintain efficiency, timeliness, consistency, and Issue Date: Page 2 of 6 Mason County Credit Card Policy & Procedures Resolution No. Attachment A accuracy of the County's credit card payments. (RCW 42.24.080) See Exhibit E for the current credit card voucher procedures established by Financial Services. (f) Immediate surrender of a credit card(s) may be required if an elected official, employee, or department uses their credit card in a manner that is inconsistent with the County's code, policies, and procedures. (RCW 43.09.2855 (3e)) 3. Liability (a) The individual office or department is responsible for the liability incurred by the use of their credit cards. Payment is due immediately upon receipt of monthly statement. Balances on all cards must be paid so no late fee is incurred. (RCW 43.09.2855 (3d)) See Exhibit E 4. Spending Limits (a) Each Elected Official or Department Head will seek approval by the Board of Commissioners for their department's spending limits, and/or pre-authorization for credit cards issued in their office or department. Such limits will be consistent with office or department spending levels established by the Board of County Commissioners in the annual budget process. The Elected Official or Department Head is responsible for communicating the limit to each user. Subsequent requests for credit limit increases must be submitted to the Board of Commissioners, or their designee,via the Mason County Credit Card Request Form(Exhibit A). (RCW 43.09.2855 (3c)) 5. Unauthorized uses (a) Under no circumstances may an employee or elected official use a government credit card for personal expenses, even if they reimburse the County before the bill is due. (RCW 43.09.2855) (b) Cash advances on all County credit cards are prohibited. (RCW 43.09.2855 (6)) (c) Money orders/Travelers Checks/Gift Cards purchased with County credit cards are prohibited. (RCW 43.09.2855 (3e)) (d) Meal and beverage purchases for employees on all County credit cards are prohibited, except under special circumstances as defined by the Mason County Travel Policy. However, meal and beverage purchases for sequestered jurors may be approved by the Elected Official or Department Head. Such purchases will be limited to the per diem limits in the Mason County Travel Policy. (Exhibit F) (RCW 43.09.2855 (3)(e)) (e) If an authorized departmental official or employee has charges that are disallowed and are not repaid prior to the credit card billing date, the office or department shall have a prior lien on the employee's wages, including final pay. (RCW 42.24.115 (3)) (f) Failure to repay disallowed charges shall result in a penalty of ten percent per annum from the date of default until repaid. The interest will be computed as simple interest Issue Date: Page 3 of 6 Mason County Credit Card Policy & Procedures Resolution No. Attachment A on the outstanding balance. This penalty is payable to the County and is in addition to interest and penalty charges imposed by the credit card company. (RCW 43.09.2855 (3e)) Mason County Credit Card Procedures Definitions: Credit Cards (Bank Cards): Mason County uses the credit card offered through the State of Washington contract. Departments may not use other bankcards. Charge Cards/Account Cards: Cards issued through specific vendors showing an established account. Not a credit card. No special permission is needed for these cards, except if a fee is charged. Charge cards with fees require permission from the Board of County Commissioners. For example, Costco charges a fee for their cards, and they can only be used at Costco stores. Credit Card System Administrator: An individual within the Commissioners' Office is responsible for providing training, advice, direction, consultation and assistance to Approving Managers and Card Custodians. Approving Manager: The Elected Official, Department Head or designee responsible for designating card custodians and requesting purchasing card limits. They will advise custodians of applicable limits and ensure that proper card usage, security, controls, timely bank statement reconciliation and approval, reception of transaction documentation and other related responsibilities are followed. Card Custodian: A Regular Employee, as defined in the Mason County Personnel Policy, within each office or department is responsible for card security and use. Custodians may designate employees within their office or department to use the credit card to purchase specific items or use a credit card for travel purposes. Approving Authority: A Commissioner or their designee I. Charge or Vendor Specific Cards: 1. Elected Official or Department Heads make arrangements with individual vendors for charge or vendor specific cards. 2. If a fee is charged for the card, prior permission must be obtained from the Board of Commissioners. Please contact the Commissioners' office. 3. Keep all cards and account numbers safe. 4. Report inventory of all charge and/or vendor specific cards to the Board of Commissioners' annually. A form, provided by the Commissioners' Office,will be submitted annually by each department, listing the inventory and custodian(s) of all charge and/or vendor credit cards (Exhibit D). Issue Date: Page 4 of 6 Mason County Credit Card Policy & Procedures Resolution No. Attachment A II. Credit Cards (Bank Cards) 1. Contact credit card system administrator Contact the Credit Card System Administrator in the Commissioners' Office. That person will help your office/department complete the Implementation Form and Letter of Request. The Administrator will establish an account through the Procurement Card contact through the State of Washington. 2.Designate a credit card custodian To designate a new credit card custodian, the Approving Manager completes the Mason County Credit Card Request Form(Exhibit A) and sends it to the Credit Card System Administrator in the Commissioners' Office, along with a signed Credit Card Custodian Agreement(Exhibit C). Custodians are responsible to: a. Pick up the credit cards from the Credit Card System Administrator in the Commissioners' Office. b. Keep all the credit cards safe and locked when not assigned to an employee. c. Maintain a log of credit cards checked out, to whom, date,purpose, date returned, sales slip returned, etc. d. Maintain the signed Mason County Credit Card Agreements (Exhibit B) from all authorized users of the department's credit card(s). e. Report Credit Card Fraud to the Credit Card System Administrator and file a claim with the credit card company. The credit card company will send a form to the department with reported fraud, which will be filled out and a copy submitted with the credit card statement to Financial Services. 3. Using the Credit Card (RCW 43.09.2855 (3)) a. The credit cards must be kept safe and secure at all times. When not in use by an individual, it is required that all credit cards be stored in a locked drawer or safe, with limited access. b. When needed for use, the custodian completes the information on the log and has the employee sign the log. If the custodian is the one to use the card, have another employee initial the log. c. The Approving Manager must set the boundaries for credit card use and must communicate this to the employee before they use the credit card. (Prohibited: meals, cash advances, and personal items.) Proof of communication may be done by a signature on a use agreement, etc. d. The card user must obtain and return all charge slips regardless what is purchased, to the custodian or departmental accountant. e. An itemized receipt must be obtained for all purchases when possible. Issue Date: Page 5 of 6 Mason County Credit Card Policy & Procedures Resolution No. Attachment A f. Government officials and employees are expected to return the card to the card custodian promptly after each authorized us. Under no circumstances shall the card information be stored by a government official or employee. g. To raise or lower a spending limit on a credit card, complete the Mason County Credit Card Request Form(Exhibit A) and send it to the Credit Card System Administrator in the Commissioners' Office. 4. Credit Card Billing Statements (RCW 43.09.2855 (3)) a. The Credit Card Administrator will receive a master statement of all credit card accounts, for review and audit purposes only. b. The Credit Card Custodian in each department will receive a detailed bill each month for the cards they are responsible for. c. It is the Credit Card Custodian or departmental accountant's responsibility for submitting payment in the proper amount of time each month, pursuant to the procedures established by the Auditors in the Financial Services office. (RCW 42.24.080) d. For each purchase made by a charge card, a signed supplier sales receipt/charge slip that clearly describes the items purchased,price, and any applicable tax should be retained by the custodian and attached to the log during the reconciliation process. Documents: • Mason County Credit Card Request Form—see Exhibit A • Mason County Credit Card Agreement—see Exhibit B • Credit Card Custodian Agreement—see Exhibit C • Department Credit Card Inventory List—see Exhibit D • Credit Card Vouchers Procedures—See Exhibit E • Travel Policy—See Exhibit F • RCW 43.09.185 Loss of Public Funds—See Exhibit G Issue Date: Page 6 of 6 MASON COUNTY CREDIT CARD REQUEST FORM Exhibit A Please forward request to: Mason County Support Services Type of Request: ❑New Card(Sections A,B,C,E) O Change or Add Credit Card Custodian(Sections A,E) ❑Increase/Decrease Credit Limit(Sections A,B,D,E) A.Department Information Department Name Department Physical Address Phone Number Ext Department Authorized Credit Card Custodian's Name(s) Phone#&Ext(if different from above) B. Please provide a brief description of the reason for and a list of example transactions of the requested card. The lot of required documents to be submitted with this request is in Section 1.of the Credit Card Policy. C. For New Credit Card Request: D. For Credit Limit Increase/Decrease: Department's Credit Limit Request Department's Current Credit Limit Approved Credit Limit(to be determined by BOCC or their New Credit Limit Request designee) Approved Credit Limit(to be determined by BO CC or their designee) ❑ Request Approved E.Department Head Signature&Date ❑ Request Denied Reason(s)for denial of request Approving Authority Signature&Date Mason County Credit Card Use Agreement Exhibit B I hereby acknowledge the receipt of my Mason County,US Bank Purchase Card. In consideration of Mason County obtaining the Card and providing it to me, I agree to the following: 1. The credit card is for Mason County business related purchases only; personal charges are not to be made. 2. Meals are not allowed to be charged to the credit card. You may submit for reimbursement after your travel to cover your meal allowance, based on per diem rates. 3. I will promptly submit travel expense reports covering amounts charged to the Card and will attach a detailed copy of each Card transaction. 4. Improper use of the Card is considered misappropriation of county funds, which may result in corrective action,up to and may include termination. 5. I will promptly return the Card to Mason County if requested to do so or if my employment with Mason County is terminated. 6. If Mason County pays US Bank any un-authorized amounts charged to the Card, I authorize Mason County to take such actions, as it deems necessary to recover the amounts paid, including withholding such amounts from my wages or from any other sums payable to me by Mason County. 7. A lost or stolen card should be reported immediately to the Card Custodian and by telephone to US Bank Customer Service at 1-877-846-9302. Your signature verifies that you understand and agree to comply with Mason County's charge card guidelines listed above. Employee Signature Card Custodian Date Date Mason County Credit Card Custodian Agreement Exhibit C I hereby acknowledge the receipt of my Mason County,US Bank Credit Card. Account Number: (the "Card") In consideration of Mason County obtaining the Card and providing it to me, I agree to the following: 1. The credit card is provided to Mason County's employees based on their need to purchase business related goods and services. 2. Credit card custodians are expected to comply with internal control procedures in order to protect Mason County's assets. This includes keeping receipts, reconciling monthly statements, and following proper card security measures. 3. All charges are billed directly to and paid by Mason County. Personal charges can't be paid to the bank directly and therefore are considered misappropriation of county funds. 4. I understand that my department's card privileges may be suspended or cancelled if I am delinquent in paying US Bank. 5. A cardholder must surrender his or her Card upon termination of employment(i.e. retirement, voluntary or involuntary termination). At this point, no further use of the account is authorized. 6. A lost or stolen card should be reported immediately by telephone to US Bank Customer Service at 1-877-846-9302. The custodian will also report the lost or stolen card to the program administrator. Your signature verifies that you understand and agree to comply with Mason County's charge card guidelines listed above. Card Custodian Credit Card System Administrator Date Date Credit Card Inventory by Department Exhibit D DEPARTMENT: Elected Official/Department Head: ❑ NONE CREDIT CARD TYPE: CREDIT CARD TYPE: CREDIT CARD TYPE: CREDIT CARD TYPE: CREDIT CARD TYPE: CREDIT CARD TYPE: CREDIT CARD TYPE: CREDIT CARD TYPE: CREDIT CARD TYPE: CREDIT CARD TYPE: Person submitting this form: Date: Exhibit E Credit Card Vouchers: Within five (5) days receipt of your monthly credit card statement you need to enter your payment on a separate batch from your other accounts payable invoices in Munis. Financial Services will be doing special AP runs to accommodate the credit card payments should they not fall within the current published AP Run schedule. PURCHASE ORDER USERS: If you are one of the departments using a Munis PO entry, please continue to do so. The PO should have all entries for the entire credit card payment. If you have a credit on account on your current statement please contact Financial Services before entering this credit on a PO. INVOICE ENTRY SCREEN USERS: If you aren't using a Munis PO,please enter your total payment due on the Gross Amount line and utilizing separate lines in the account field on your entry screen, allocate your purchases by fund and BARS. If you have a credit on account on your current statement enter the credit on an account line as a negative number. The fund and BARS should be the same as the original purchase that was made for which you are receiving a credit or refund. ALL USERS: The batch must include: • Payment in full amount as shown on the credit card. Include any late fees. • Original US Bank statement and all detail with remit coupon. • All original receipts and invoices noted on your credit card statement. • All supporting documentation required for the purchase, such as a signed travel voucher and back up documents or capital asset form. If another department used your credit card and you don't have Munis permission to enter their fund information into a batch,we can assist you. After you have entered your fund expenditures on an invoice entry screen, contact Financial Services. We will enter the other department data for you on the same batch. You will then be able to print an edit showing a complete payment for all funds. You will be responsible for obtaining the proper signatures required on your batch edit for all funds being used before turning the batch into Financial Services. The goal is to produce one warrant showing a complete payment for that credit card, regardless of the fund using the card. For the data in the Invoice cell, please enter the following: InvoiceLC#5555 JULY 2017 This is the last four digits of the credit card, the month and year. If you only use the last four digits and the month, next year you will receive a duplicate entry warning when you attempt to pay. Under no circumstances should you put in your full credit card number either in this field or the description field. In the Description cell, you may put as much as you can. Normally the place of purchase works well. You have limited space. If you are using a PO you have a great deal of space to capture detail for each purchase. DO NOT untick the Separate Check box. This is set in the vendor master default file. US Bank does not want multiple payments from different cards on the same warrant. ❑X Separate check Keep it like this. If you have a grant expenditure please remember to check the PA applied box. 0 PA applied Please do not tick the Include Documentation box. This causes the warrant to print out of order. ❑ Include documentation Attach your statement and credit card detail to a blank piece of paper with the Munis Top of Form imprint on the top. Attach your receipts, invoices and back up documentation in the same order as noted on your credit card statement. Staple these together. Paperclip the remit coupon, with the amount filled in, to the back of this entire stack. Print your batch edit and have it signed. Place the batch in the green voucher box in Financial Services. CREDIT CARD TRANSACTION LOG All Auditor credit card purchases must be noted on the transaction log. When the credit card statement arrives,please enter your purchases in Munis and send to Financial Services. Your voucher must include the actual credit card statement and original remit coupon, all purchases and detailed original receipts/invoices and this transaction log. The transaction log must be signed by an authorized signer for the funds being used and included with your voucher. DATE DATE DATE EMPLOYEE USING CARD VENDOR NAME AMOUNT RETURNED VOUCDERED All purchases noted above have been authorized by the Auditor's department. All purchases are for official County use. All purchases have an original invoice or an emailed invoice attached. DATE AUTHORIZED SIGNATURE PLEASE ATTACH THIS TRANSACTION LOG TO YOUR CREDIT CARD VOUCHER Exhibit F TRAVEL POLICY Mason County recognizes that out of town travel and related business expenses can be an integral and necessary component of the operation of local government. This policy is intended to establish equitable standards and to provide consistent and fair treatment to all employees who incur such expenses. It is also intended to establish and maintain effective controls over those expenses. County officials (department heads and elected officials) and County employees are expected to exercise prudent judgment when incurring travel expenses on behalf of the County doing official County business. The failure of employees to follow this policy, or incur excessive expenses, may be cause for disciplinary action.Non business related expenses and/or expenses not made in accordance with this policy will not be approved or reimbursed. All travel and associated expenses must be approved in advance by the department head or elected official. Employees will be reimbursed for reasonable and customary expenses actually incurred in connection with doing business on behalf of the County. These may include: meals, lodging, transportation and other necessary expenses while away from the office. These expenses may not include: alcoholic beverages; tobacco; tips exceeding 15%; meals, lodging or transportation provided for the employee by an outside entity as part of the employees participation; any expenses for a person(s)traveling with the employee; any expenses incurred that are not in connection with the business of the County All requests for payment of travel must be submitted to the Auditor's Financial Services department on forms approved and provided by the Auditor. All required documentation must also be submitted on the approved travel document form. Required travel documents include all itemized receipts, conference/seminar agendas, and all proof of costs incurred while doing business on behalf of the County. Travel documents should be presented to the Auditor's Financial Services department in the month the charges occur. If an employee chooses to travel to a destination in advance of the necessary time for arrival, or remain at the destination following the official closing of the event, there will be no additional per diem, lodging or miscellaneous expenses paid to the employee. All requests for payment must be signed by the department head or elected official and the employee that is requesting reimbursement. An employee may not request reimbursement on behalf of another employee. If an employee is compensated by an outside entity for any travel costs while traveling on behalf of Mason County, the employee will deposit those funds with the Mason County Treasurer. The employee will provide the Auditor's Financial Services department with a copy of the Treasurer's deposit receipt and a detail of the expenses covered. Any member of a board, committee or commission that is not a Mason County employee, but is an appointed member to do business on behalf of Mason County is subject to all travel rules and documentation noted herein. PER DIEM (meal reimbursement) All requested meal reimbursement must have a detailed receipt. Meals will be reimbursed, minus any alcohol or a tip exceeding 15%,using the Washington State Office of Financial Management(OFM)per diem rates and, for out of state travel, the U.S. General Services Administration(GSA)per diem rates. The meals will be reimbursed up to the allowable rate for the area and meal on those rate maps. Per diem will be reduced for any meals provided through conference registration, seminars or similar events. Reimbursement will not be made if the employee chooses not to eat the meal provided and eats elsewhere. Single Day Per Diem (meal reimbursement): Single day per diem occurs when no overnight stay is required. Single day meal reimbursements are considered to be taxable wages according to the IRS and will be included as gross taxable income of the employee. An employee must use the single day per diem form and include it with their payroll timesheet information. The department supervisor will forward the per diem form to the Auditor's Financial Services department. The meal will be added to their taxable gross wages and taxed accordingly. Per Diem (meal reimbursement) while in overnight travel status: If an overnight stay is required,per diem will be based on either OFM (in state) or GSA (out of state)rates for each day the employee is in full travel status. The per diem rate will be based on the location the employee is in for that meal. On days of departure and return an employee will apply the Three Hour Rule (see rule below). Three Hour Rule for per diem (meal reimbursement): If an employee is in travel status for three hours beyond their regular work schedule for a single day, they may receive meal reimbursement. The three hours may consist of hours occurring before, after or a combination of both before and after the employee's regular work schedule for the day. The employee may not stop for a meal just to meet the three hour rule. Special Circumstances: During emergency situations such as, but not limited to, initial crime scene investigations, major crimes, emergency weather situation, natural disasters, etc.,when employees are working extended hours and stopping for a meal break could worsen the emergency or increase costs to the County, departments may provide an on-scene meal of nominal cost. A detailed receipt, including names of all employees/volunteers involved, must be provided. All receipts and pertinent information involving the emergency situation must be included on the claim for payment voucher submitted to the Auditor's Financial Services department. An employee may not claim a per diem meal reimbursement if their County department is also submitting a claim for payment voucher for the same incident. LODGING All lodging is to be reserved using a government, or most economical, rate whenever possible. County credit cards may be used to secure lodging for a County employee. Reimbursement for lodging is allowed when the temporary duty station is located more than fifty (50)miles, using the most direct route, of the closer of either the traveler's official residence or official work station. Reimbursement will be made for the actual lodging expense and any applicable taxes. If there are additional charges for a person(s)traveling with the employee,who is not traveling on behalf of County business,the employee is responsible for all charges for that additional person(s) and it will not be reimbursed. An itemized statement is required for all charges. If an employee shares an accommodation with another employee or an employee of another entity who is attending the same event, an equal share of the double room rate will be paid on behalf of the Mason County employee. Each employee must submit an original invoice showing the lodging charge for their portion of the room rate. Not eligible for reimbursement on a lodging receipt are,but not limited to: laundry services; valet service; entertainment expenses; athletic room (gym) charges, internet charges (unless required by their supervisor). TRANSPORTATION Any employee driving a vehicle (either County car or personal vehicle)must have and must be able to provide proof of valid car insurance. Employees are encouraged to reserve and use a pool car from ER&R as much as possible. All county vehicles shall be used in accordance with Mason County ER&R use policy. If a personal vehicle is used, the mileage will be based on the current IRS standard POV rate. Mileage will be prohibited for normal travel between the usual place of business and employee's main place of residence. When traveling on behalf of the County, mileage will be paid from either the official work station or the employee's main residence, whichever is the closer and most direct route of the two, to the travel destination. Mileage shall not exceed what the sum of a round trip coach airfare from a common carrier, any needed local ground transportation and other related costs for that destination. Airfare (coach rate), car rentals, trains, ferry, tolls, shuttle/taxi, etc will be reimbursed with a receipt and paid at actual costs. Personal travel insurance will not be reimbursed. Tickets purchased with an employee's individual frequent flyer miles will not be reimbursed. References:IRS,OFM SAAM rules, SAO BARS manual,County resolutions:#37-07&#150-07 Exhibit G RCW 43.09.185 Loss of public funds—Illegal activity—Report to state auditor's office. State agencies and local governments shall immediatelyport to the state auditor's office known or suspected loss of public funds or assets or other illegal activity. The state auditor must adopt policies as necessary tplement this section. [ 2022c 148 § 1; 1995c301 § 8.1 Source:Revised Code of Washington,https://app.leg.wa.gov/RCW/default.aspx?cite=43.09.185 A Mason County Agenda Request Form s To: Board of Mason County Commissioners Item No. 8.7 From: Michael Collins,PLS,PE, Deputy Ext• 450 Director/County Engineer Department: Public Works Briefing: ❑x Action Agenda: ❑x Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): October 19,2026 Agenda Date(s): October 27,2026 Internal Review: ❑ Finance ❑ Human Resources © Legal ❑ IT ❑ Risk ❑ Other (This is the responsibility of the requesting Department) Item: County Force Construction Projects— Notice of Planned County Force Construction Projects Pursuant to Chapter 36.77 RCW Back2round/Executive Summary: RCW 36.77.070 requires counties to advertise construction projects performed by county forces when the estimated cost of the work exceeds $10,000. Prior to commencing the work,the county is required to publish a notice identifying the project,providing a brief description of the work to be performed, and state the engineer's estimated cost of the project. Public Works is presenting the Initial Notification of County Force Construction Projects for projects planned to be completed by county forces in 2027. The notification provides the Board with the project information and estimated costs required by RCW 36.77.070 and supports compliance with the statutory requirements governing construction work performed by county forces. Upon completion of the projects, a separate notification will be published identifying the work performed and the final project costs, as required by RCW 36.77.070. Budget Impact: Estimated construction costs of the planned county-force construction work is $1,080,000,to be funded through the County Road Fund and/or applicable grant funding. Public Outreach: In accordance with RCW 36.77.070,the notification will be published in the Shelton Journal. Requested Action: Recommend that the Board approve and authorize publication of the Initial Notification of County Force Construction Projects for 2027,identifying the projects to be performed by county forces and the engineer's estimated cost for each project. Attachment(s): 1.Notice 2. Project Location Maps BY ORDER OF THE BOARD OF COUNTY COMMISSIONERS OF MASON COUNTY,WASHINGTON NOTIFICATION OF PLANNED COUNTY FORCE CONSTRUCTION FOR 2027 BE IT HEREBY ORDERED that the Board of County Commissioners of Mason County, Washington, hereby gives official notification, pursuant to RCW 36.77.070 of the planned county- force construction projects in Mason County for 2027 for which the estimated cost of the work exceeds$10,000. CRP/PROJ.# COUNTY ROAD NAME "ENGINEER'S ESTIMATE PROJECT DESCRIPTION 2046 Bear Creek Dewatto Rd $300,000 Realignment, MP 0.43 to MP 1.02 2054 Eells Hill Rd. $ 80,000 Gravel Road Conversion—MP 1.28 to MP 2.30(Total Project Est: $272,790) 2061 Cloquallum Rd. $600,000 Road improvement project, MP 6.60 to MP 7.80 2076/2077 Upper Finch Creek $ 100,000 Roadway improvement project MP 0.00 to MP 0.80 Total Estimated County Force Construction: $1,080,000. The engineer's estimated cost of the county force work for the above-listed projects is provided pursuant to RCW 36.77.070. DATED this day of . 2026. BOARD OF COMMISSIONERS CERTIFIED BY: MASON COUNTY,WASHINGTON MIKE COLLINS, PLS, PE, County Engineer PAT TARZWELL, Chair ATTEST: RANDY NEATHERLIN, Vice Chair MCKENZIE SMITH, Clerk of the Board Vacant APPROVE AS TO FORM EHEAD, Ch. DPA cc: Cmmrs Engineer Journal(Shelton): Publ. 1t: / /2026(Bill: Mason County Dept.of Public Works) CRP 2046 - Bear Creek Dewatto Rd MP 0,43- 1,02 / N 0 0.25 0.5 A Miles J \ MP 1.02 � MP 0.43 � Il�til�Brd,;l rr• / pl(_Pf pft 7 � a - - Proposed Realignment Brem National USGS The Nstional Map:National Boundaries Datase'(,3DEP I Elevation Prd99, r Geographic Na �s Information System, Co yof Kitsap,WA National Hydrography Datasep Nation4 fond Cover Database, ath Parks GUS, Esri National Structures Datasep and tional Transpohation Canada,Esri,HERE, Dataset USGS Global Ecosystems;U - •ensus Bureau TIGER/ Garhnin,SaleGraph, Line data;USES Road Dat Natural Earth Data;U.S. air Mr/NASA.USGS, Departmen[d6 leHumanit ea Information Unit and / I Bureau of Land NOAA National Ce ors for Environmental Information,Us ' Management,EPA,NPS, Coastal Rel f Model.D t 'refreshed August,2021. USDA CRP 2054 EELLS HILL RD i GRAVEL RD CONVERSION 0.00-5.61 CRP 2054 Gravel Road Conversion sere Japan ©OpenStr2etMap(and) Open. _ , CC-BY-SA on Peak �4m CRP2061 Cloquallum Road Improvement Project MP 6. 60-7.80 - II 1 , r `I , _ , 1 ___ - --- VAR ---- / / I 1 / I 1 : ' ' - ;- ' Sheltoi 1 / ♦1 I CRP 2076 Finch Creek Road N `pve NIP 0.00 NGNG���K�O Hood Canal • NFL Community Hoou Church Hats The Fjord Oyster Bank Finch Creek Burger Stand h Creek Rd ak Cushman Rd Hoodsport Y N fe W W Beach Cutters z a z MP 0.23''` use . Hoodsport N\,a Family Clinic Ho MP 0.00 Tim M 0:23 L ioOdS ort S Hi11 R,1 i N Schoo\hou e N Schoolhouse Hill Rd i11 Rd Hood Canal Outfitters CRP 2077 Upper Finch Creek Road N MP 0.57 +A� MP 0.00 tic ��F�,� •MP 0.23 Fifl Creep St Germain Episcopal Church Mitcl•. Plumh MP 0.57 MP 0.00 olbou5e Hill Rd � MP 0. 0 5clno n-o,,,2•,1-t 262ft P 0.23 �4 A e ' Rd schoo\sous " ��rw Mason County Agenda Request Form 1854 To: Board of Mason County Commissioners Item No. 8.8 From: Cassidy Krall Ext: 535 Department: Parks&Trails Briefing: Action Agenda: Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): October 19,2026 Agenda Date(s): October 27,2026 Internal Review: ❑ Finance ❑ Human Resources ❑0 Legal ❑ IT ❑ Risk ❑ Other (Please ensure proper internal review channels have been followed, this is the responsibility of the requesting Department) Item: RCO Boating Facilities Program Application—Latimer's Landing Background/Executive Summary: The RCO Boating Facilities Program provides grants for the acquisition, development, and renovation of facilities for motorized boats and other watercraft, supporting projects like launching ramps and guest moorage.The Parks department would like to apply to replace the float system at Latimer's Landing as we have been making smaller annual repairs for the last few years since it is in such rough condition,just to keep it together.This location is used by many locals as well as our most popular local commercial shellfish companies; Seattle Shellfish and Taylor Shellfish.We received a rough order of magnitude from Marine Floats at the end of August that is included. Associated Costs/Budget Impact(amount, funding source,budget amendment, etc.): $225,000 total for the project including additional costs and predicted inflation.We would ask RCO for $168,525 and contribute $56,475. Public Outreach: Requested Action: Approval for permission to apply for the RCO Boating Facilities Program to replace Latimer's Landing float Attachment(s): Marine Floats ROM,RCO BFP Resolution n MARINE T�ma wa 8421 Fl�ngDDoccksra Concrete FLOATS S (253) 253 3831=2 Boathouses &Permitting 08/31/2026 Cassidy Krall Mason County Parks 2100 E Johns Prairie Rd Shelton, WA98584 Dear Cassidy, At your request, we have put together a Rough Order of Magnitude cost for replacing the existing float at Latimer's Landing Boat Launch, 51 E Harstine Bridge Rd, Shelton,WA 98584.This ROM is for the purpose supporting Mason County's budgeting and grant writing process only, and NOT for the purpose of any formal bidding process. It is anticipated that the required services will include the following: • Demolition and disposal of existing 540 square foot float. • Fabrication of replacement 540 square foot float with (options for timber frame and steel frame) • Delivery and installation of replacement float(including attachement to existing shoreline abutment and installation around existing piling). The projected cost range for this will be: Timber Frame Float: $105,000 -$120,000 Steel Frame Float: $130,000 -$145,000 More information will be necessary to provide a detailed lump sum quote.This ROM is for budget purposes only an be considered a bid for work to be done. Pricing excludes prevailing wages,permits, all sales tax, electrical service upgrades, sewer!pump-out ilirg replace electrical utilities, uplands scrape. Cordially, Jens Brynestad Commercial Marina Consultant ti WASHINGTON STATE Recreation and Conservation Office Applicant Resolution/Authorization Organization Name(sponsor) Mason County Resolution No. or Document Name Projects) Number(s),and Names) 26-2028 Dev, Mason County Latimers Landing Boat Launch This resolution/authorization authorizes the person(s)identified below(in Section 2)to act as the authorized representative/agent on behalf of our organization and to legally bind our organization with respect to the above Project(s)for which we seek grant funding assistance managed through the Recreation and Conservation Office(Office). WHEREAS,grant assistance is requested by our organization to aid in financing the cost of the Project(s) referenced above; NOW,THEREFORE, BE IT RESOLVED that 1. Our organization has applied for or intends to apply for funding assistance managed by the Office for the above Project(s)." 2. Our organization authorizes the following persons or persons holding specified tides/positions(and subsequent holders of those titles/positions)to execute the following documents binding our organization on the above projects: r . Grant a lication(submission thereof) Tanessa NOII,Giant Writer Project contact(day-to-day Cassidy Krall,Program Support Tech administering of the grant and communicating with the RCO) RCO Grant A reement(Agreement) Pat Yarnell,Chair Agreement amendments PatTarzwell,Chair Authorizing property and real estate John Taylor,Emergency Management-Parks and Trails Manager documents(Notice of Grant, Deed of Right or Assignment of Rights if applicable).These are items that are typical recorded on the property with the county. The above persons are considered an "authorized representative(s)/agent(s)"for purposes of the documents indicated.Our organization shall comply with a request from the RCO to provide documentation of persons who may be authorized to execute documents related to the grant 3. Our organization has reviewed the sample RCO Grant Agreement on the Recreation and Conservation Office's WEB SITE at: https://rco.wa.gov/wp-content/uploads/2019/06/SampleProjAgreement.pdf.We understand and acknowledge that if offered an agreement to sign in the future, it will contain an indemnification and legal venue stipulation and other terms and conditions substantially in the form contained in the sample Agreement and that such terms and conditions of any signed Agreement shall be legally binding on the sponsor if our representative/agent enters into an Agreement on our behalf. The Office reserves the right to revise the Agreement prior to execution. 4. Our organization acknowledges and warrants,after conferring with its legal counsel,that its authorized representative(s)/agent(s) have full legal authority to act and sign on behalf of the organization for their assigned role/document. 5. Grant assistance is contingent on a signed Agreement. Entering into any Agreement with the Office is purely voluntary on our part. 6. Our organization understands that grant policies and requirements vary depending on the grant program applied to,the grant program and source of funding in the Agreement,the characteristics of the project,and the characteristics of our organization. 7. Our organization further understands that prior to our authorized representative(s)/agent(s)executing any of the documents listed above,the RCO may make revisions to its sample Agreement and that such revisions could include the indemnification and the legal venue stipulation.Our organization accepts the legal obligation that we shall, prior to execution of the Agreement(s), confer with our authorized representative(s)/agent(s)as to any revisions to the project Agreement from that of the sample Agreement.We also acknowledge and accept that if our authorized representative(s)/agent(s)executes the Agreement(s)with any such revisions,all terms and conditions of the executed Agreement shall be conclusively deemed to be executed with our authorization. 8. Any grant assistance received will be used for only direct eligible and allowable costs that are reasonable and necessary to implement the project(s) referenced above. 9. [for Recreation and Conservation Funding Board Grant Programs Only] If match is required for the grant, we understand our organization must certify the availability of match at least one month before funding approval. In addition, our organization understands it is responsible for supporting all non-cash matching share commitments to this project should they not materialize. 10. Our organization acknowledges that if it receives grant funds managed by the Office,the Office will pay us on only a reimbursement basis.We understand reimbursement basis means that we will only request payment from the Office after we incur grant eligible and allowable costs and pay them.The Office may also determine an amount of retainage and hold that amount until all project deliverables, grant reports, or other responsibilities are complete. 11. [for Acquisition Projects Only] Our organization acknowledges that any property acquired with grant assistance must be dedicated for the purposes of the grant in perpetuity unless otherwise agreed to in writing by our organization and the Office.We agree to dedicate the property in a signed "Deed of Right"for fee acquisitions, or an "Assignment of Rights"for other than fee acquisitions(which documents will be based upon the Office's standard versions of those documents),to be recorded on the title of the property with the county auditor.Our organization acknowledges that any property acquired in fee title must be immediately made available to the public unless otherwise provided for in policy,the Agreement,or authorized in writing by the Office Director. 12. [for Development, Renovation, Enhancement,and Restoration Projects Only—If our organization owns the project property] Our organization acknowledges that any property owned by our organization that is developed, renovated, enhanced,or restored with grant assistance must be dedicated for the purpose of the grant in perpetuity unless otherwise allowed by grant program policy, or Office in writing and per the Agreement or an amendment thereto. 13. [for Development, Renovation, Enhancement,and Restoration Projects Only—If your organization DOES NOT own the property] Our organization acknowledges that any property not owned by our organization that is developed, renovated,enhanced,or restored with grant assistance must be dedicated for the purpose of the grant as required by grant program policies unless otherwise provided for per the Agreement or an amendment thereto. 14. [Only for Projects located in Water Resources Inventory Areas 1-19 that are applying for funds from the Critical Habitat, Natural Areas, State Lands Restoration and Enhancement, Riparian Protection,or Urban Wildlife Habitat grant categories;Aquatic Lands Enhancement Account;or the Puget Sound Acquisition and Restoration program,or a Salmon Recovery Funding Board approved grant] Our organization certifies the following:the Project does not conflict with the Puget Sound Action Agenda developed by the Puget Sound Partnership under RCW 90.71.310. 15. This resolution/authorization is deemed to be part of the formal grant application to the Office. 16. Our organization warrants and certifies that this resolution/authorization was properly and lawfully adopted following the requirements of our organization and applicable laws and policies and that our organization has full legal authority to commit our organization to the warranties,certifications, promises and obligations set forth herein. This resolution/authorization is signed and approved on behalf of the resolving body of our organization by the following authorized member(s): Signed Title Chair Date On File at: This Applicant Resolution/Authorization was adopted by our organization during the meeting held: (Local Governments and Nonprofit Organizations Only): Location: Date: Washington State Attorney General's Office Approved as to form 2/13/2020 Assistant Attorney General Date You may reproduce the above language in your own format;however,text may not change. Mason County Agenda Request Form 85 To: Board of Mason County Commissioners Item No. 8.9 From: Travis Adams Ext: 530 Department: Support Services Briefing: Action Agenda: Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): October 19,2026 Agenda Date(s): October 27,2026 Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ IT ❑ Risk ❑ Other (This is the responsibility of the requesting Department) Item: Sale of Real Property at 1581 E Phillips Lake Loop Road, Shelton,WA 98584 Parcel No. 22005-53- 00012. Background/Executive Summary: Mason County owns the real property parcel no. 22005-53-00012,located at 1581 E Phillips Lake Loop Road, Shelton,WA 98584 that was itemed at a tax title foreclosure auction was held March 7,2025,and a re-offer sale was held March 17,2025.Parcel no. 22005-53-00012 did not receive any bids at either auction. The property was deemed surplus and listed with Richard Beckman,the County's real estate agent for sale. Mason County has received an offer to purchase the property in the amount of$9,000 from Landholders America LLC and/or assigns. Budget Impact(amount,funding source,budget amendment, etc.): $9,000 Public Outreach: Requested Action: Approval of sale of surplus property Parcel No. 22005-53-00012 and authorization for Randy Neatherlin to sign related closing documents. Attachment(s): Sale of Real Property at 1581 E Phillips Lake Loop Road, Shelton,WA 98584 Parcel No. 22005-53- 00012. RESOLUTION NO. APPROVAL OF SALE OF SURPLUS PROPERTY WHEREAS, Mason County owns the real property parcel no. 22005-53-00012, located at 1581 E Phillips Lake Loop Road, Shelton, WA 98584 that was itemed at a tax title foreclosure auction held March 7,2025, and a re- offer sale was held March 17,2025. Parcel no.22005-53-00012 did not receive any bids at either auction;and WHEREAS, the Board of County Commissioners, upon the recommendation of the Property Manager, has determined that the property is surplus to the needs of the County;and WHEREAS, Mason County has received an offer to purchase the property in the amount of$9,000 from Landholders America LLC and/or assigns; NOW,THEREFORE, BE IT FURTHER RESOLVED by the Mason County Board of County Commissioners that the properties described above(parcel no.22005-53-00012)is approved at the price of$9,000 to Landholders America LLC and/or assigns:and BE IT FURTHER RESOLVED, that the proceeds of the sale of said property are to be dedicated first to any delinquent property tax obligations and related penalties,expenses and assessments;and next to reimbursement of the Property Management expenses:and BE IT FURTHER RESOLVED, that Commissioner Randy Neatherlin is authorized to sign the related closing documents and the Property Manager initiate payment of 8%fee of sale price to the County's real estate agent. DATED this 27'"day of October,2026. BOARD OF COUNTY COMMISSIONERS ATTEST: MASON COUNTY,WASHINGTON McKenzie Smith,Clerk of the Board Pat Tarzwell,Chair APPROVED AS TO FORM: Randy Neatherlin, Vice-Chair Tim�a , Chief Deputy Prosecuting Attorney Vacant,Commissioner District 3 Mason County Agenda Request Form 85 To: Board of Mason County Commissioners Item No. 8.10 From: Travis Adams Ext: Click or tap hereto enter text. Department: Support Services Briefing: Action Agenda: Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): 10/19/26 Agenda Date(s): 10/27/2026 Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ IT ❑ Risk ❑ Other (Please ensure proper internal review channels have been followed, this is the responsibility of the requesting Department) Item: Letter of support for Shelton UGA Electrical Capacity Project Background/Executive Summary: Mason County PUD 3's request for funding toward the Shelton UGA Electrical Capacity Project.This multi-phased project will expand electrical facilities in areas of the county where growth is hindered, and reliability is adversely impacted. Associated Costs/Budget Impact(amount,funding source,budget amendment, etc.): N/A Public Outreach: N/A Requested Action: BOCC sign letter of support for Shelton UGA Electrical Capacity Project Attachment(s): Letter �0°N COU 10/27/2026 Re: Support for Mason PUD 3's Shelton UGA Electrical Capacity Project 1854 To Whom it May Concern: ��- I am pleased to write in support of Mason County PUD 3's request for funding toward the Shelton UGA Electrical Capacity Project.This multi-phased project will expand electrical facilities in MASON COUNTY areas of the county where growth is hindered,and reliability is adversely impacted. BOARD Mason County routinely misses opportunities for new businesses to locate in open industrial sites OF and for housing stock to increase because electrical infrastructure is already near capacity.Current development is utilizing all available capacity on the existing Dayton Substation.In the state's COMMISSIONERS decarbonization plan,the Washington Corrections Center has been slated for electrification of its heating and other systems,which will create an additional demand that PUD 3 currently cannot serve. 1sT District RANDY NEATHERL1N This project will also provide more reliable electrical service for the Washington State Patrol Academy,Port of Shelton,and businesses and residents of western Mason County.During storm events,PUD 3 cannot shift power loads to get customers back in power quicker without these 2nd District needed reliability upgrades.This prolongs outage times for customers,which is always a safety PAT TARZWELL concern. 3rd District The project includes: VACANT • A new interconnection from the Bonneville Power Administration's transmission lines. This can be served through a new structure near the intersection of Highway 101 and California Road. • From the new interconnection,a new transmission line can be built along Highway 101 to Mason County Building 1 the site of a much-needed new substation. • Construction of Sanderson Substation will support large loads and development in the 411 North Fifth Street Shelton UGA.The Port of Shelton has partnered with PUD 3 for a site study. Shelton,WA 98584-3400 • As a possible future additional resiliency measure,the Goldsborough Switching Station will allow Mason PUD 3 to sectionalize transmission to the Dayton and Sanderson (360)427-9670 ext.419 substations,including a transmission line extended towards Sanderson. This project ultimately sets up the Shelton UGA to receive industry,create jobs at multiple skill Fax(360)427-8437 levels,provide future residential growth,and keep residents safe in adverse conditions.These upgrades are foundational to the future economic success of Shelton and the surrounding area. Sincerely, Pat Tarzwell, Randy Neatherlin, Vacant, Chair Vice-Chair Commissioner District 3 A Mason County Agenda Request Form s To: Board of Mason County Commissioners Item No. 10.1 From: Marissa Watson Ext:367 Department: Community Development Briefing: ❑ Action Agenda: ❑ Public Hearing: Special Meeting: ❑ Briefing Date(s): September 14,2026 Agenda Date(s): October 27,2026 Internal Review: ❑ Finance ❑ Human Resources ® Legal ❑ IT ❑ Risk ❑ Other (Please ensure proper internal review channels have been followed, this is the responsibility of the requesting Department) Item: Rezone of parcel 22206-31-00000,which is approximately 40 acres from Rural Residential 10 (RR10)to Rural Residential 5 (RR5)within the rural lands. Background/Executive Summary: If the rezone is approved the applicant proposes to develop the parcel via a large lot subdivision, subdividing into eight lots. Planning Advisory Commission reviewed materials at a public hearing on August 31,2026 and voted to approve the recommendation as presented by the applicant and staff. Four members of the PAC were present,with three voting in favor(chair does not vote unless a tie).All members were supportive of the rezone. Associated Costs/Budget Impact(amount, funding source,budget amendment, etc.):N/A Public Outreach: All property owners within 300 feet of the subject parcels were notified by mail on August 12, 2026. Public notice of the PAC hearing was published in the Shelton-Mason County Journal on August 20 and 27,2026, and on-site posting occurred on August 11, 2026. Public notice of BOCC public hearing in Journal on October 15 and 22,2026. Requested Action: PAC and staff recommend approval of the request to rezone parcel 22206-31-00000 from Rural Residential 10(RR10)to Rural Residential 5 (RR5). Attachment(s): Ordinance and staff report with applicant material as attachments. ORDINANCE NUMBER AMENDMENT TO MASON COUNTY DEVELOPMENT AREAS (ZONING) MAP TAHUYA RANCH LLC REZONE ORDINANCE Mason County Development Areas Map (rezone) under the authority of RCW 36.70A. WHEREAS, the Washington State Growth Management Act (RCW 36.70A.130) requires each county, including Mason County, to take legislative action to review and revise its comprehensive plan and development regulations to ensure that the plan and regulations continue to comply with the requirements of the Act; and WHEREAS, the County needs to address certain requests for comprehensive plan and zoning changes to meet the goals and requirements of Chapter 36.70A RCW (Growth Management Act); and WHEREAS,Tahuya Ranch LLC,owner of real property in Mason County known as parcel 22206- 31-00000, has requested a zoning change from Rural Residential 10(RR10)to Rural Residential 5 (RR5); and WHEREAS,on August 31,2026,the Mason County Planning Advisory Commission held a public hearing to consider the amendment and passed a unanimous motion to recommend approval of said rezone; and WHEREAS, the Board of County Commissioners considered the requested rezone at a duly advertised public hearing on October 27, 2026; and WHEREAS,the Board of County Commissioners took public testimony from interested parties, considered all the written and oral arguments,testimony and comments presented; and WHEREAS, the Board of County Commissioners also considered the Staff Report and recommendations of the Mason County Planning Advisory Commission; and WHEREAS, the Board of County Commissioners finds that the proposed amendment to the Development Areas (Zoning) Map complies with all applicable requirements of the Growth Management Act, the Comprehensive Plan, and the Mason County Code, and that it is in the best public interest; and BE IT HEREBY ORDAINED, the Mason County Board of Commissioners hereby approves and ADOPTS amendment to the Mason County Development Areas Map rezoning parcel 22206- 31-00000 from Rural Residential 10 (RR10)to Rural Residential 5 (RR5). DATED this_day of 2026. BOARD OF COUNTY COMMISSIONERS MASON COUNTY,WASHINGTON ATTEST: Pat Tarzwell, Chair McKenzie Smith, Clerk of the Board APPROVED AS TO FORM: Randy Neatherlin,Vice-Chair Tim White A Vacant, Commissioner District 3 MC Case:AFA2026-00008 STAFF REPORT Applicant Proposal: Rezone of parcel 22206-31-00000, approximately 39 acres from Rural Residential 10 to Rural Residential 5. Department: Community Development- Planning Staff Contact(s): Marissa Watson, Senior Planner Ext. 367or iwatson@masoncountywa.gov Date: October 27, 2026 Action Requested at this Meeting: BOCC review of rezone request and PAC and staff recommendation to approve. SUMMARY OF PROPOSAL & BACKGROUND APPLICANT .................................................................................................................................................................................................................................................................................................................. Tahuya Ranch LLC C/O Berner Law Office, PLLC PO Box 1609 Shelton,Wa 98584 The applicant submitted a complete rezone application to the Mason County Permit Assistance Center on August 4, 2026. PROPOSAL .................................................................................................................................................................................................................................................................................................................. The proposal is to rezone approximately 39 acres from rural residential 10(RR1 0)to rural residential 5 (RR5) in the rural lands. If approved the applicant proposes to develop the parcel via a large lot subdivision, subdividing into eight lots. PARCEL INFORMATION .................................................................................................................................................................................................................................................................................................................. Parcel No. 22206-31-00000:The approximate acreage requested for rezone is 39.14 acres; note the application materials state 40.11 acres but GIS indicates 39.14 acres.The request is for rezone of the area legally described under the parcel number 22206-31-00000 and staff's recommendation is the same whether the area is 39.14 or 40.11 acres as long as the area is described in the legal description. Site Address: None yet assigned 615 W.Alder Street♦ Shelton,WA 98584 1 360.427.9670 ext. 352 1 J masoncountywa.gov MC Case: AFA2026-00008 ZONING INFORMATION ........................................................................................................................... PROPOSED ZONING DESIGNATION: RURAL RESIDENTIAL 5 (RR5) This district provides for residential development on parcels of five acres or more. Uses permitted. (a) Uses. Single-family residential, hobby farm (small scale commercial agriculture, including aquaculture and wood lots), church, local community and recreation centers, group homes, cell towers, fire station, fish hatchery, public utilities. (b) Accessory Uses. Cottage industry(home occupation), single-family residence. (c) Special Permit Required Uses. Essential public facility, schools, commercial day care centers, cemetery, and home occupations and cottage industries that do not meet the standards in section 17.03.021. CURRENT ZONING DESIGNATION: RURAL RESIDENTIAL 10 (RR10) This district provides for new residential development on parcels of ten acres or more. Uses permitted. (a) Uses. Single-family residential, hobby farm (small scale commercial agriculture, including aquaculture and wood lots), church, local community and recreation centers, group homes, cell towers, fire station, fish hatchery, public utilities. (b)Accessory Uses. Cottage industry(home occupation), single-family residence. (c) Special Permit Required Uses. Essential public facility, schools, commercial child care centers, cemetery, and home occupations and cottage industries that do not meet the standards in Section 17.03.021. CURRENT SURROUNDING ZONING: NORTH: Long Term Commercial Forest(LTCF) EAST: Rural Residential 5 (RR5) SOUTH: Rural Residential 5 (RR5) WEST: Rural Residential 10 (RR1 0) 615 W.Alder Street 1 Shelton,WA 98584 2 O 360.427.9670 ext. 352 1 ' ' masoncountywa.gov MC Case:AFA2026-00008 ANALYSIS Mason County Code Section 17.05.080(a) provides eight criteria for evaluating rezone requests. Each is addressed below(please also see applicant responses to same questions, located in packet): 1. Development allowed by the proposed rezone designation shall not damage public health, safety and welfare. Staff finds this criterion is satisfied. The proposed rezone will not adversely affect public health, safety, or welfare. The proposal doubles the potential density but any and all development will have to meet all environmental health,fire, and building safety standards. 2. The zone designation shall be consistent with the Mason County Comprehensive Plan, Development Regulations, and other County ordinances, and with the Growth Management Act; and that designation shall match the characteristics of the area to be rezoned better than any other zone designation. This criterion is met. The proposal aligns with the Mason County Comprehensive Plan and Development Regulations. The same zoning as the proposed zoning request is located to the east and south. The development pattern to the east of the subject parcel is similar to the applicant's proposal and the development pattern to the south is the Tahuya River Valley plat with a smaller denser lot pattern. The development regulations allow for consideration of rezone requests to a more intensive land use, up to 50 acres in the rural area a year,•the department has received,for 2026, one other request in the rural lands and that request was a down zone. 3. No rezone shall be approved if, either by itself or together with other rezoning and/or development, whether actual or potential,the cumulative impacts of such zoning would be to materially increase sprawling, low-density rural development, or to significantly increase uses incompatible with resource-based uses in the vicinity. Staff finds this criterion satisfied. The proposal would effectively double the development potential of the subject property. Over the past ten years, including 2026, there has been only one other request to rezone property from RR-10 to RR-5 that resulted in a similar doubling of density potential. That property was located adjacent to a UGA and may have the potential to be incorporated into the UGA if future expansion is necessary. No other significant increases in residential density have occurred in the rural lands during the past ten years. The subject property was previously owned and logged by Manke Timber Company, Inc. It is also adjacent to Long-Term Commercial Forest lands to the north that appear to have been previously logged. 615 W.Alder Street♦ Shelton,WA 98584 3 360.427.9670 ext. 352 1 J masoncountywa.gov MC Case:AFA2026-00008 Staff does not find the adjacency of the Rural Residential and Long-Term Commercial Forest designations to be incompatible. Staff also finds that the proposal would not adversely affect any other identified resource-based industries in the area. 4. No rezone to more intensive land use shall be approved if, either by itself or together with other rezoning and/or development,whether actual or potential, the cumulative impacts of such zoning would be to materially increase demand for urban services in rural areas, including but not limited to streets, parking, utilities, fire protection, police, and schools. Staff finds this criterion satisfied. There may be a slight increase in need for fire protection, police, and schools.Access to the site is private, no streets or parking demand will increase. 5. No rezone to more intensive land use shall be approved if, either by itself or together with other rezoning and/or development,whether actual or potential, the cumulative impacts of such zoning would be to materially interfere with the Growth Management Act goal to encourage development in urban areas where adequate public services and facilities exist or can be provided in an efficient manner. This criterion is met. The subject site has development potential as currently zoned, which means the lots will develop with current water rights as well as potential on site septic. Urban services will not be required for development. 6. No rezone to more intensive land use shall be approved if, either by itself or together with other rezoning and/or development,whether actual or potential, the cumulative impacts of such zoning would be to materially interfere with the Growth Management Act goal to encourage retention of open space,to conserve fish and wildlife habitat, and generally to protect the environment, including air and water quality. Staff finds this criterion is satisfied. Stormwater requirements will be covered under the building permit. The subject parcel has already been logged and does not appear to have any mapped streams or wetlands on site. Further permitting for the large lot subdivision and any subsequent building permits will undergo additional review for critical areas and potential buffers and setbacks.Air and water quality, with proper utilities in place, are not projected to be impacted by future detached dwelling development. 7. No rezone to more intensive land use shall be approved if, either by itself or together with other rezoning and/or development,whether actual or potential, the cumulative impacts of such zoning would be to create pressure to change land use designations of other lands or to increase population growth in rural areas as projected in the Mason County Comprehensive Plan. 615 W.Alder Street♦ Shelton,WA 98584 4 360.427.9670 ext. 352 : masoncountywa.gov MC Case:AFA2026-00008 This criterion is met.As noted under Criterion Three, there has been only one other request in the past ten years to rezone property from RR-10 to RR-5. In that case, the affected parcels have the potential to be incorporated into a UGA. Most of our requests for more intensive zoning have been intended to align the zoning designation with an existing grandfathered use and to allow for the limited expansion permitted by development regulations on rural lands. Staff does not believe this request will create pressure to change existing land use designations. Additionally, the proposed rezone would result in only a minimal increase in population. 8. These criteria shall not be construed to prevent corrective rezoning of land necessitated by clerical error or similar error of typography or topography committed in the original zoning of such land. Not applicable. This request is not for correction of a mapping or clerical error. NOTIFICATION & COMMENT STATE ENVIRONMENTAL PROTECTION ACT (SEPA) A non-project SEPA checklist was prepared by the applicant for their rezone submittal. Determination of Non-Significance (DNS)was issued on August 11, 2026. Comment period ends on August 25, 2026. Any comments received will be forwarded to the Planning Advisory Commission. PUBLIC NOTIFICATION .................................................................................................................................................................................................................................................................................................................. All property owners within 300 feet of the subject parcels were notified by mail on August 12, 2026. Public notice of the PAC hearing was published in the Shelton-Mason County Journal on August 20 and 27, 2026, and on-site posting occurred on August 11, 2026. Public hearing with the BOCC was also published in the Journal on October 15 and 22, 2026. PUBLIC COMMENTS .................................................................................................................................................................................................................................................................................................................. Staff has received a phone call, post PAC public hearing,from a resident(Marjorie Benson)to the south of the subject parcel. She had concerns that future development would cause sediment flow down a stream that borders/intersects her property. Based on contours the streams travels through several other properties not belonging to the applicant before intersecting the complainant's.The rezone does not issue any development approvals, it only approves the density request.Any development within 300 feet of slopes 15% or more require a geological assessment and within 300 feet of 40% or more requires a geotechnical report. Permits are conditioned to restrict development certain distances from the top or toe of a slope with vegetation intact 50 feet from the geologically hazardous area or as recommended by the professional in the report, which ever is the larger set 615 W.Alder Street♦ Shelton,WA 98584 5 360.427.9670 ext. 352 I J masoncountywa.gov MC Case:AFA2026-00008 back. As stated earlier, today's hearing does not approve any development proposals, only the appropriateness of the zoning density based on the surrounding development. All critical area regulations will be applied during permit review; even without the rezone the applicant is still afforded the ability to develop at least four lots. RECOMMENDATION OPTIONS FOR ACTION: 1. Approval of the proposal as the applicant has requested. 2. Denial of the proposal. 3. Remand to PAC for additional consideration. REQUESTED ACTION Based on the analysis provided above, PAC and staff find that the proposal is consistent with the Mason County Comprehensive Plan and the applicable rezone criteria in MCC 17.05.080(a). PAC and Staff recommend the Board of County Commissioners approve Case No. AFA2026-00008, as submitted by the applicant. ATTACHMENTS • Application with applicant development information • Current Zoning Map • Aerial view of site(approx. location) • SEPA DNS and Checklist • Notice of Hearing • Property owners within 300' who received notice by mail 615 W.Alder Street♦ Shelton,WA 98584 6 360.427.9670 ext. 352 I J masoncountywa.gov Fee: $2,220.00 M. + OUNTY Building,Planning,Environmental Health,Community Health 615 W.Alder St.—Bldg.8,Shelton,WA 98584 Phone:(360)427-9670 ext.352 0 Fax:(360)427-7798 APPLICATION FOR AMENDMENT TO: El Comprehensive Plan Policy El Development Regulations ❑Future Land Use Map (Comp Plan Amendment) X Zoning Map (Development Regulation Amendment) One application per parcel or contiguous group of parcels. This application does not guarantee approval. You should discuss your proposal with the County Long Range Planner prior to application. Burden is on applicant to show compliance with the Comprehensive Plan or Growth Management Act policies and other planning ordinances. Applicant: Tahuya Ranch,LLC Mailing Address: C/O Berner Law Office, PLLC, PO Box 1609 City: Shelton State: WA Zip: 98584 Telephone No.: 360-426-2999 Parcel Number(s): 22206-31-00000 Parcel Size and Legal Description: 40.11 acres;NE SW DECREE QUIETING TITLE AF#2041670 S 9/69 S 41/182 What kind of change in Comprehensive Plan Policy, Development Regulation,or Comprehensive Plan Map(Future Land Use/Zoning)is requested? (Attach additional pages,if needed.) Zoning change from Rural Residential 10 Acres to Rural Residential 5 Acres Rationale for the Request: (include information on the property features, land use, and maps that will be used in considering your application) (see the attached information sheet) Tahuya Ranch LLC desires to develop this parcel via a Large Lot Subdivision into seven 5 acre parcels, and one 5.11 acre parcel,for a total acreage of 40.11 acres. See enclosed survey from Aspen Land Surveying for the proposed Large Lot Subdivision.The proposed rezone is consistent with Mason County's Comprehensive Plan,and properties to the South and East of the affected parcel are zoned Rural Residential 5 Acres. Signature and date GENERAL INFORMATION The application for Comprehensive Plan Map Amendment is used to request a change in the zone designation of a parcel or group of parcels, such as from Rural Residential to Rural Commercial, Rural Tourist, or Rural Industrial; or to request a change in a Resource Land designation, such as from Rural Residential to Agricultural Resource Land. Applications requesting the modification of outer boundaries of Urban Growth Areas, Rural Activity Centers, and Hamlets require the additional application of the Comprehensive Plan Policy or Development Regulation form and supplemental studies that augment the request. The application must be accompanied by the information listed below and the applicable application fee, and then submitted to the Department of Community Development, Permit Assistance Center. Please check with the County for applicable annual deadlines. The Comprehensive Plan Policy or Development Regulation application may be used to request a change in a policy of the Mason County Comprehensive Plan or to initiate review of a development standard in Mason County's planning regulations implementing the Comprehensive Plan. The application should be accompanied by supplemental information to present an issue or constraint and show that either type of change, if approved, would be applied generally throughout the county. The Department of Community Development will accept these requests in a docket file and examine the merit of the request for review by the Planning Advisory Commission and Board of County Commissioners as part of the comprehensive plan amendment process. APPLICATION MATERIALS FOR COMPLETE CONSIDERATION OF YOUR REQUEST 1 - Completed application for Amendment of Comprehensive Plan Policy or Development Regulation or Comprehensive Plan Map Amendment (Future Land Use Map and Zoning Changes). 2 - Responses to Rezone Criteria 1 to 8 (Mason County Development Regulations Sec. 17.5.080A). 3 - Vicinity Map and Assessor's Office parcel map of subject property or properties. 4 - List of names and mailing addresses of adjacent property owners of lots within 300 feet of the boundaries of the subject property or properties. 5 - Environmental Checklist evaluating the application to change from the existing zone designation to the requested zone designation, addressing potential land uses and new standards of development. • 17.05.080 - Rezone criteria. (a) Rezone Criteria. The county shall review a rezone proposal and enter written findings for the following criteria: (1) Development allowed by the proposed rezone designation shall not damage public health, safety and welfare; Confirmed. (2) The zone designation shall be consistent with the Mason County comprehensive plan, development regulations, and other county ordinances, and with the Growth Management Act; and that designation shall match the characteristics of the area to be rezoned better than any other zone designation;Confirmed. Properties to the South and East of the project are zoned RR5. (3) No rezone shall be approved if, either by itself or together with other rezoning and/or development, whether actual or potential, the cumulative impacts of such zoning would be to materially increase sprawling, low-density rural development, or to significantly increase uses incompatible with resource-based uses in the vicinity; Confirmed. (4) No rezone to more intensive land use shall be approved if, either by itself or together with other rezoning and/or development, whether actual or potential, the cumulative impacts of such zoning would be to materially increase demand for urban services in rural areas, including, but not limited to, streets, parking, utilities, fire protection, police and schools; Confirmed. (5) No rezone to more intensive land use shall be approved if, either by itself or together with other rezoning and/or development, whether actual or potential, the cumulative impacts of such zoning would be to materially interfere with the Growth Management Act goal to encourage development in urban areas where adequate public services and facilities exist or can be provided in an efficient manner; Confirmed. (6) No rezone to more intensive land use shall be approved if, either by itself or together with other rezoning and/or development, whether actual or potential, the cumulative impacts of such zoning would be to materially interfere with the Growth Management Act goal to encourage retention of open space, to conserve fish and wildlife habitat, and generally to protect the environment, including air and water quality; Confirmed. (7) No rezone to more intensive land use shall be approved if, either by itself or together with other rezoning and/or development, whether actual or potential, the cumulative impacts of such zoning would be to create pressure to change land use designations of other lands or to increase population growth in rural areas as projected in the Mason County comprehensive plan; Confirmed. (8) These criteria shall not be construed to prevent corrective rezoning of land necessitated by clerical error or similar error of typography or topography committed in the original zoning of such land. Confirmed. Mason County WA GIS Web Map 3 Rezone Area o ti 8/11/2026, 8:32:08 AM 1:6,119 0 005 01 02 ml OCounty Boundary ❑ Ruml Residential 25 Acres r—+ 0 007 015 031on ❑ No Filled ❑ Rum1 Residential 5 Acres ❑ Tax Parcels(Zoom into 1:30,000) ❑ Ruml Residential 10Acres Rural Zoning ❑ Rum1 Residential 20 Acres scmre:E i,HERE.Oamm,inyrman,inc em P Corp.GEBco,usos, • Rural Multi Family MO. NPS,NRCMR, Om aaam sase, ION, xa Nt. rm Oan@ Survey. Esn ❑ Agncr4Wm1 Resource Lands mhcis Usser'EConmunM IHmig a�ml,(C)Onmrsnxusan mmtowm,and ❑ Inholding Lands Mme County WA GIS Web M )AMnr".aton Maswr counIastlaEmacarap.Anony,ortmelnsmwmsne into,nmiebetM tmm moos on M1 ht iMww.masmmuiipwa.gondsemmermn F 47 fit v d JJ 4.✓n MASON COUNTY QPlanning Division of Community MASON COUNTY Development 615 W.Alder St. Bldg. 8, Shelton, WA COMMUNITY DEVELOPMENT 98584 360-427-9670 ext. 352 Permit Assistance Center,Buddin ,Plannin SEPA DETERMINATION OF NON-SIGNIFICANCE (DNS) Permit#: SEP2026-00042 Protect Name: TAHUYA RANCH LLC Protect Description FOR ZONING CHANGE FROM RR10 TO RR5 Location: Section/Township/Range: 6/22/2 Parcel Number: 222063100000 Proponent: TAHUYA RANCH LLC Lead Agency: Mason County Lead Agency Contact: Marissa Watson 306-427-9670 ext. 352 Comment Deadline 08/25/2026 The Lead Agency for this proposal has determined that it does not have a probable significant adverse impact on the environment. An Environmental Impact Statement(EIS) is not required under RCW 43.21 C.030(2)(c). This decision was made after review of a completed Environmental Checklist and other information on file with the Lead Agency. This information is available to the public upon request. This DNS is issued under WAC 197-11-340(2). The Lead Agency will not act on this proposal for 14 days from the date shown below, when the determination is final. Comments must be submitted to the Dept of Community Development, 615 W Alder St, Shelton, WA 98584 by the comment deadline. Appeal of this determination must be filed with a 14-day period following this final determination date, per Mason County Code Chapter 15.11 Appeals 08/11/2026 Authorized Local Government Official Date Page: 1 SEPA ENVIRONMENTAL CHECKLIST Purpose of checklist Governmental agencies use this checklist to help determine whether the environmental impacts of your proposal are significant. This information is also helpful to determine if available avoidance, minimization, or compensatory mitigation measures will address the probable significant impacts or if an environmental impact statement will be prepared to further analyze the proposal. Instructions for applicants This environmental checklist asks you to describe some basic information about your proposal. Please answer each question accurately and carefully, to the best of your knowledge. You may need to consult with an agency specialist or private consultant for some questions. You may use "not applicable" or "does not apply" only when you can explain why it does not apply and not when the answer is unknown. You may also attach or incorporate by reference additional studies reports. Complete and accurate answers to these questions often avoid delays with the SEPA process as well as later in the decision-making process. The checklist questions apply to all parts of your proposal, even if you plan to do them over a period of time or on different parcels of land. Attach any additional information that will help describe your proposal or its environmental effects. The agency to which you submit this checklist may ask you to explain your answers or provide additional information reasonably related to determining if there may be significant adverse impact. Instructions for lead agencies Please adjust the format of this template as needed. Additional information may be necessary to evaluate the existing environment, all interrelated aspects of the proposal and an analysis of adverse impacts. The checklist is considered the first but not necessarily the only source of information needed to make an adequate threshold determination. Once a threshold determination is made, the lead agency is responsible for the completeness and accuracy of the checklist and other supporting documents. Use of checklist for nonproject proposals For nonproject proposals (such as ordinances, regulations, plans and programs), complete the applicable parts of sections A and B, plus the Supplemental Sheet for Nonprolect Actions (Part D). Please completely answer all questions that apply and note that the words "project," "applicant," and "property or site" should be read as "proposal," "proponent," and "affected geographic area," respectively.The lead agency may exclude (for non-projects) questions in "Part B: Environmental Elements" that do not contribute meaningfully to the analysis of the proposal. SEPA Environmental checklist(WAC 197-11-960) January 2023 Page 1 of 15 A. Background Find help answering background questions 1. Name of proposed project, if applicable: Tahuya Ranch, LLC Rezone application 2. Name of applicant: Tahuya Ranch, LLC 3. Address and phone number of applicant and contact person: Tahuya Ranch, LLC; Scott Holloway, Managing Member; C/O Berner Law Office, PLLC; daniel@bernerlawoffice.com; 360-426-2999 4. Date checklist prepared: 8/4/26 5. Agency requesting checklist: Mason County 6. Proposed timing or schedule (including phasing, if applicable): N/A 7. Do you have any plans for future additions, expansion, or further activity related to or connected with this proposal? If yes, explain. Applicant plans to submit a Large Lot Subdivision after processing Rezone application. 8. List any environmental information you know about that has been prepared, or will be prepared, directly related to this proposal. N/A 9. Do you know whether applications are pending for governmental approvals of other proposals directly affecting the property covered by your proposal? If yes, explain. N/A 10. List any government approvals or permits that will be needed for your proposal, if known. Rezone application submitting 8/4/2025 - AFA2026-00008 SEPA Environmental checklist(WAC 197-11-960) January 2023 Page 2 of 15 11. Give a brief, complete description of your proposal, including the proposed uses and the size of the project and site.There are several questions later in this checklist that ask you to describe certain aspects of your proposal.You do not need to repeat those answers on this page. (Lead agencies may modify this form to include additional specific information on project description.) Rezone application from RR-10 to RR-5. 12. Location of the proposal. Give sufficient information for a person to understand the precise location of your proposed project, including a street address, if any, and section, township, and range, if known. If a proposal would occur over a range of area, provide the range or boundaries of the site(s). Provide a legal description, site plan,vicinity map, and topographic map, if reasonably available. While you should submit any plans required by the agency,you are not required to duplicate maps or detailed plans submitted with any permit applications related to this checklist. Undeveloped real property located in Tahuya, WA; Mason County Tax Parcel No. 22206-31-00000; NE SW DECREE QUIETING TITLE AF #2041670 S 9/69 S 41/182; See Rezone application - AFA2026-00008 SEPA Environmental checklist(WAC 197-11-960) January 2023 Page 3 of 15 B. Environmental Elements 1. Earth Find help answering earth questions a. General description of the site: Undeveloped real property located in Tahuya, WA; Mason County Tax Parcel No. 22206-31-00000 Circle or highlight one: Flat, rolling, hilly, steep slopes, mountainous, other: b. What is the steepest slope on the site (approximate percent slope)? Property slopes from approximately 460' elevation at North boundary to approximately 240' at South boundary c. What general types of soils are found on the site (for example, clay, sand,gravel, peat, muck)? If you know the classification of agricultural soils, specify them, and note any agricultural land of long-term commercial significance and whether the proposal results in removing any of these soils. Sandy loam d. Are there surface indications or history of unstable soils in the immediate vicinity? If so, describe. No e. Describe the purpose, type, total area, and approximate quantities and total affected area of any filling, excavation, and grading proposed. Indicate source of fill. N/A f. Could erosion occur because of clearing, construction, or use? If so,generally describe. N/A g. About what percent of the site will be covered with impervious surfaces after project construction (for example, asphalt or buildings)? N/A h. Proposed measures to reduce or control erosion, or other impacts to the earth, if any. N/A SEPA Environmental checklist(WAC 197-11-960) January 2023 Page 4 of 15 2. Air Find help answering air questions a. What types of emissions to the air would result from the proposal during construction, operation, and maintenance when the project is completed? If any, generally describe and give approximate quantities if known. N/A b.Are there any off-site sources of emissions or odor that may affect your proposal? If so, generally describe. N/A c. Proposed measures to reduce or control emissions or other impacts to air, if any. N/A 3. Water Find help answering water questions a. Surface Water: Find help answering surface water questions 1. Is there any surface water body on or in the immediate vicinity of the site (including year-round and seasonal streams, saltwater, lakes, ponds, wetlands)? If yes, describe type and provide names. If appropriate, state what stream or river it flows into. No 2. Will the project require any work over, in, or adjacent to (within 200 feet)the described waters? If yes, please describe and attach available plans. No 3. Estimate the amount of fill and dredge material that would be placed in or removed from surface water or wetlands and indicate the area of the site that would be affected. Indicate the source of fill material. N/A 4. Will the proposal require surface water withdrawals or diversions? Give a general description, purpose, and approximate quantities if known. N/A 5. Does the proposal lie within a 100-year floodplain? If so, note location on the site plan. No SEPA Environmental checklist(WAC 197-11-960) January 2023 Page 5 of 15 6. Does the proposal involve any discharges of waste materials to surface waters? If so, describe the type of waste and anticipated volume of discharge. No b. Ground Water: Find help answering ground water questions 1. Will groundwater be withdrawn from a well for drinking water or other purposes? If so, give a general description of the well, proposed uses and approximate quantities withdrawn from the well. Will water be discharged to groundwater? Give a general description, purpose, and approximate quantities if known. No 2. Describe waste material that will be discharged into the ground from septic tanks or other sources, if any(domestic sewage; industrial, containing the following chemicals...; agricultural; etc.). Describe the general size of the system,the number of such systems,the number of houses to be served (if applicable), or the number of animals or humans the system(s) are expected to serve. None c. Water Runoff(including stormwater): a) Describe the source of runoff(including storm water) and method of collection and disposal, if any (include quantities, if known). Where will this water flow?Will this water flow into other waters? If so, describe. N/A b) Could waste materials enter ground or surface waters? If so, generally describe. N/A c) Does the proposal alter or otherwise affect drainage patterns in the vicinity of the site? If so, describe. N/A d) Proposed measures to reduce or control surface, ground, and runoff water, and drainage pattern impacts, if any. N/A SEPA Environmental checklist(WAC 197-11-960) January 2023 Page 6 of 15 4. Plants Find help answering plants questions a. Check the types of vegetation found on the site: 0 deciduous tree: alder, maple, aspen, other 0 evergreen tree: fir, cedar, pine, other 0 shrubs 0 grass El pasture El crop or grain El orchards, vineyards, or other permanent crops. ❑ wet soil plants: cattail, buttercup, bullrush, skunk cabbage, other El water plants: water lily, eelgrass, milfoil, other El other types of vegetation b. What kind and amount of vegetation will be removed or altered? None c. List threatened and endangered species known to be on or near the site. None d. Proposed landscaping, use of native plants, or other measures to preserve or enhance vegetation on the site, if any. None e. List all noxious weeds and invasive species known to be on or near the site. None 5. Animal- Find help answering animal questions a. List any birds and other animals that have been observed on or near the site or are known to be on or near the site. Birds and Mammals Examples include: • Birds: hawk, heron, eagle, songbirds, other: • Mammals: deer, bear, elk, beaver, other: • Fish: bass, salmon,trout, herring, shellfish, other: b. List any threatened and endangered species known to be on or near the site. None c. Is the site part of a migration route? If so, explain. No d. Proposed measures to preserve or enhance wildlife, if any. N/A e. List any invasive animal species known to be on or near the site. N/A SEPA Environmental checklist(WAC 197-11-960) January 2023 Page 7 of 15 6. Energy and Natural Resources Find help answering energy and natural resource questions 1. What kinds of energy(electric, natural gas, oil, wood stove, solar)will be used to meet the completed project's energy needs? Describe whether it will be used for heating, manufacturing, etc. None 2. Would your project affect the potential use of solar energy by adjacent properties? If so, generally describe. No 3. What kinds of energy conservation features are included in the plans of this proposal? List other proposed measures to reduce or control energy impacts, if any. None 7. Environmental Health Find help with answering environmental health questions a. Are there any environmental health hazards, including exposure to toxic chemicals, risk of fire and explosion, spill, or hazardous waste,that could occur because of this proposal? If so, describe. No 1. Describe any known or possible contamination at the site from present or past uses. None 2. Describe existing hazardous chemicals/conditions that might affect project development and design. This includes underground hazardous liquid and gas transmission pipelines located within the project area and in the vicinity. None 3. Describe any toxic or hazardous chemicals that might be stored, used, or produced during the project's development or construction, or at any time during the operating life of the project. None 4. Describe special emergency services that might be required. None 5. Proposed measures to reduce or control environmental health hazards, if any. N/A SEPA Environmental checklist(WAC 197-11-960) January 2023 Page 8 of 15 b. Noise 1. What types of noise exist in the area which may affect your project (for example: traffic, equipment, operation, other)? N/A 2. What types and levels of noise would be created by or associated with the project on a short-term or a long-term basis (for example:traffic, construction, operation, other)? Indicate what hours noise would come from the site)? None 3. Proposed measures to reduce or control noise impacts, if any. N/A 8. Laud and Shoreline Us f Find help answering land and shoreline use questions a. What is the current use of the site and adjacent properties? Will the proposal affect current land uses on nearby or adjacent properties? If so, describe. Designated forest land. Rezone will not affect land uses on nearby or adjacent properties. b. Has the project site been used as working farmlands or working forest lands? If so, describe. How much agricultural or forest land of long-term commercial significance will be converted to other uses because of the proposal, if any? If resource lands have not been designated, how many acres in farmland or forest land tax status will be converted to nonfarm or nonforest use? Property is Designated Forest Land. N/A for rezone application. 1. Will the proposal affect or be affected by surrounding working farm or forest land normal business operations, such as oversize equipment access, the application of pesticides, tilling, and harvesting? If so, how? No. c. Describe any structures on the site. None d. Will any structures be demolished? If so,what? No e. What is the current zoning classification of the site? RR-10 f. What is the current comprehensive plan designation of the site? SEPA Environmental checklist(WAC 197-11-960) January 2023 Page 9 of 15 2025 g. If applicable, what is the current shoreline master program designation of the site? N/A h. Has any part of the site been classified as a critical area by the city or county? If so, specify. No i. Approximately how many people would reside or work in the completed project? None j. Approximately how many people would the completed project displace? None k. Proposed measures to avoid or reduce displacement impacts, if any. N/A I. Proposed measures to ensure the proposal is compatible with existing and projected land uses and plans, if any. Rezone application to change zoning from RR-10 to RR-5. m. Proposed measures to reduce or control impacts to agricultural and forest lands of long-term commercial significance, if any. N/A 9. Housing Find help answering housing questions a. Approximately how many units would be provided, if any? Indicate whether high, middle, or low- income housing. None b. Approximately how many units, if any,would be eliminated? Indicate whether high, middle, or low-income housing. N/A c. Proposed measures to reduce or control housing impacts, if any. N/A SEPA Environmental checklist(WAC 197-11-960) January 2023 Page 10 of 15 10. Aesthetics Find help answering aesthetics questions a. What is the tallest height of any proposed structure(s), not including antennas; what is the principal exterior building material(s) proposed? None b. What views in the immediate vicinity would be altered or obstructed? None c. Proposed measures to reduce or control aesthetic impacts, if any. N/A 11. Light and Glare Find help answering light and glare questions a. What type of light or glare will the proposal produce?What time of day would it mainly occur? None b. Could light or glare from the finished project be a safety hazard or interfere with views? No c. What existing off-site sources of light or glare may affect your proposal? None d. Proposed measures to reduce or control light and glare impacts, if any. N/A 12. Recreation Find help answering recreation questions a. What designated and informal recreational opportunities are in the immediate vicinity? None b. Would the proposed project displace any existing recreational uses? If so, describe. No c. Proposed measures to reduce or control impacts on recreation, including recreation opportunities to be provided by the project or applicant, if any. N/A SEPA Environmental checklist(WAC 197-11-960) January 2023 Page 11 of 15 13. Historic and Cultural Preservation Find help answering historic and cultural preservation questions a. Are there any buildings, structures, or sites, located on or near the site that are over 45 years old listed in or eligible for listing in national, state, or local preservation registers? If so, specifically describe. No b. Are there any landmarks, features, or other evidence of Indian or historic use or occupation?This may include human burials or old cemeteries. Are there any material evidence, artifacts, or areas of cultural importance on or near the site? Please list any professional studies conducted at the site to identify such resources. No c. Describe the methods used to assess the potential impacts to cultural and historic resources on or near the project site. Examples include consultation with tribes and the department of archeology and historic preservation, archaeological surveys, historic maps, GIS data, etc. None d. Proposed measures to avoid, minimize, or compensate for loss, changes to, and disturbance to resources. Please include plans for the above and any permits that may be required. N/A 14. Transportation Find help with answering transportation questions a. Identify public streets and highways serving the site or affected geographic area and describe proposed access to the existing street system. Show on site plans, if any. None b. Is the site or affected geographic area currently served by public transit? If so,generally describe. If not, what is the approximate distance to the nearest transit stop? No c. Will the proposal require any new or improvements to existing roads, streets, pedestrian, bicycle, or state transportation facilities, not including driveways? If so, generally describe (indicate whether public or private). No d. Will the project or proposal use (or occur in the immediate vicinity of)water, rail, or air transportation? If so, generally describe. No e. How many vehicular trips per day would be generated by the completed project or proposal? If known, indicate when peak volumes would occur and what percentage of the volume would be trucks (such as commercial and nonpassenger vehicles). What data or transportation models were used to make these estimates? None SEPA Environmental checklist(WAC 197-11-960) January 2023 Page 12 of 15 f. Will the proposal interfere with, affect, or be affected by the movement of agricultural and forest products on roads or streets in the area? If so, generally describe. No g. Proposed measures to reduce or control transportation impacts, if any. N/A 15. Public Services Find help answering public service questions a. Would the project result in an increased need for public services (for example:fire protection, police protection, public transit, health care, schools, other)? If so, generally describe. No b. Proposed measures to reduce or control direct impacts on public services, if any. N/A 16. Utilities Find help answering utilities questions a. Circle utilities currently available at the site: electricity, natural gas, water, refuse service, telephone, sanitary sewer, septic system, other: None for Rezone application b. Describe the utilities that are proposed for the project, the utility providing the service, and the general construction activities on the site or in the immediate vicinity which might be needed. None for Rezone application C. Signature Find help about who should sign The above answers are true and complete to the best of my knowledge. I understand that the lead agency is relying on them to make its decision. X Type name of signee: Daniel Berner, Berner Law Office, PLLC Position and agency/organization: Attorney for applicant Date submitted: 8/4/26 SEPA Environmental checklist(WAG 197-11-960) January 2023 Page 130115 D. Supplemental sheet for nonproject actions Find help for the nonproject actions worksheet IT IS NOT REQUIRED to use this section for project actions. Because these questions are very general, it may be helpful to read them in conjunction with the list of the elements of the environment. When answering these questions, be aware of the extent the proposal, or the types of activities likely to result from the proposal, would affect the item at a greater intensity or at a faster rate than if the proposal were not implemented. Respond briefly and in general terms. 1. How would the proposal be likely to increase discharge to water; emissions to air; pro- duction, storage, or release of toxic or hazardous substances; or production of noise? N/A • Proposed measures to avoid or reduce such increases are: N/A 2. How would the proposal be likely to affect plants, animals,fish, or marine life? N/A • Proposed measures to protect or conserve plants, animals,fish, or marine life are: N/A 3. How would the proposal be likely to deplete energy or natural resources? N/A • Proposed measures to protect or conserve energy and natural resources are: N/A 4. How would the proposal be likely to use or affect environmentally sensitive areas or areas designated (or eligible or under study)for governmental protection, such as parks, wilderness,wild and scenic rivers,threatened or endangered species habitat, historic or cultural sites,wetlands,floodplains, or prime farmlands? N/A • Proposed measures to protect such resources or to avoid or reduce impacts are: N/A 5. How would the proposal be likely to affect land and shoreline use, including whether it would allow or encourage land or shoreline uses incompatible with existing plans? N/A • Proposed measures to avoid or reduce shoreline and land use impacts are: N/A SEPA Environmental checklist(WAC 197-11-960) January 2023 Page 14 of 15 6. How would the proposal be likely to increase demands on transportation or public services and utilities? N/A • Proposed measures to reduce or respond to such demand(s) are: N/A 7. Identify, if possible,whether the proposal may conflict with local, state, or federal laws or requirements for the protection of the environment. No conflict. SEPA Environmental checklist(WAC 197-11-960) January 2023 Page 15 of 15 MASON COUNTY COMMUNITY DEVELOPMENT 4ON Permit Assistance Center, Building,Planning NOTICE OF PUBLIC HEARING NOTICE IS HEREBY GIVEN that the Mason County Planning Advisory Commission will hold a public hearing on Monday, August 31, 2026 at 5:00 p.m. SAID HEARING will be to consider adopting the following Development Areas amendment (REZONE): • Rezone approximately 39.14 acres from Rural Residential 10 (RR10) to Rural Residential 5 (RR5). Parcel: 22206-31-00000. Applicant: Tahuya Ranch LLC. Potential Proposal (if rezone approved): develop the parcel via a large lot subdivision, subdividing into eight lots (approx. 5 acres ea.). Any person desiring to express their view or to be notified of the action taken on the application should attend or provide comment: MASON COUNTY DEPARTMENT OF COMMUNITY SERVICES 615 W. Alder Street Shelton, WA 98584 mwatson@masoncountywa.gov (360) 427-9670 ext. 367 Please visit the Mason County website (http://www.co.mason.wa.us/ac/planning- commission/index.php) for a detailed list of agenda items. If special accommodations are needed, or for information on how to attend this public meeting via Zoom, please contact Mariah Frazier at mfrazier(äco.mason.wa.us or call (360)427-9670 Ext 365. U13JI;C I' 'R(AE Z' ' 22206 31 0 L0Op 'Z'A U A �A leICH LI C X331ilIWJJER1IILL1th No. Parcel No. Name/Address 1 22206-32-00000 SCOTT HOLLOWAY 133 NE WATERHILL ROAD TAI-1UYA WA 98588 2 22206-20-60000 STATE OF WASHINGTON, DEPT NATURAL RESOURCES STATE LANDS DIVISION 1'O BOX 47016 OLYMPIA WA 985047016 3 22206-75-00100 KIMBERLY ANN FELTNER PO BOX 33 TAHUYA WA 98588-0033 4 22206-42-90001 ALASKA INVESTMENTS 50 W SENTRY DR SHELTON WA 985848045 5 22206-42-90002 ALASKA IN VESTMENTS 50 W SENTRY DR SHELTON WA 985848045 6 22206-42-90003 ALASKA INVESTMENTS 50 W SENTRY DR SHELTON WA 985848045 7 22206-42-90080 COLE STALEY MICHELE HOLMES 231 NE WATERHILL RD 'IAI-I.UYA WA 98588 8 22206-42-00050 MELVIN LEE REES 151 NE WATERHILL RD TAHUYA WA 98588 9 22206-42-00020 ANTHONY T. BUTLER BARBARA E. BUTLER 71 NE WATERHILL RD TAHUYA WA 985889760 10 22206-30-02070 ERIK MCCULLOUGI-I MICHELLE L. MCCULLOUGH 40 NE CREEKSIDE PL _ TAHUYA WA 98588-9657 11 22206-53-00026 KELLI ANNE JOHNSON 221 NE FOREST CREEK DR TAHUYA WA 98588 12 22206-53-00027 SABRINA L. GINTY 220 NE FOREST CREEK DR TAI-IUYA WA 98588 13 22206-53-00038 BOYD D. WATKINS 804 SW 148TH SEATTLE WA 98166 14 22206-53-00039 GARRY B. SHADLE JAMIE ANKENY 3951 BROADMOOR LP BREMERTON WA 98310 15 22206-53-00040 VEERA FAMILY LIVING TRUST VEERASEKARAN NATARAJAN TRUSTEE 1504 PLATT AVE MILPITAS CA 95035 16 22206-52-00018 DORA E. HARRIS 72 NE FIRWOOD PLACE TAHUYA WA 98588 17 22206-52-00017 BRIAN A.McGILVREY 80 NE SNOWCAP PL TAHUYA WA 98588 18 22206-30-02010 ESTER O. SAPP 61 NE WOODVIEW LN TAHUYA WA 98588 19 22206-54-00008 TERRY RICHARDSON KART J. RICHARDSON 70 NE WOODVIEW LN TAHUYA WA 98588 20 22206-53-00025 KELLI ANNE JOHNSON 221 NE FOREST CREEK DR TAHUYA WA 98588 21 22206-54-00007 SHAW TRADES LLC C/O 1311 S EVANWOOD AVE W COVINA CA 91790 22 22206-53-00029 ANTHONY L. MOORE ALEXIS MOORE 200 NE FOREST CREEK DR TAHUYA WA 98588 23 22206-53-00037 MARK P. COUCH 71 NE FIRWOOD PL TAHUYA WA 98588-9764 24 22206-52-00019 MARJORIE L. BENSON 20 NE SNOWCAP PL TAHUYA WA 98588 25 22206-52-00016 MARJORIE L. BENSON 20 NE SNOWCAP PL TAHUYA WA 98588 26 22206-54-00006 DANIEL G. HOLLOWAY MARY HOLLOWAY 181 NORTHEAST FOREST CREEK RD TAHUYA WA 98588 27 22206-53-00030 WILLIAM W. WALKER KIMBERLY A. WALKER 170 NE FOREST CREEK DRIVE TAHUYA WA 98588 28 22206-53-00036 MARK P. COUCH 71 NE FIRWOOD PL TAHUYA WA 98588-9764 29 22206-53-00041 MARGARET C. SCHONEMAN 60 NE FIRWOOD PL TAHUYA WA 98588-9764 30 22206-53-00042 MARGARET C. SCHONEMAN 60 NE FIRWOOD PL TAHUYA WA 98588-9764 31 22206-52-00020 MARJORIE L. BENSON 20 NE SNOWCAP PL TAHUYA WA 98588 32 22206-52-00015 TYLER LEE BOHNAS 60 NE SNOWCAP PL TAHUYA WA 98588 33 22206-53-00031 MICHAEL ALVAREZ 160 NE FOREST CREEK DR TAHUYA WA 98588 34 22206-53-00032 MICHAEL ALVAREZ 160 NE FOREST CREEK DR TAHUYA WA 98588 35 22206-53-00035 MARK P. COUCH 71 NE FIRWOOD PL TAHUYA WA 98588-9764 36 22206-53-00034 GREAT MARKET LLC 10024 138TH AVE NE KIRKLAND WA 98033 37 22206-52-00011 STEVEN ERIC CORLEY NONGRAK CORLEY 1 360 NE SNOWCAP DR TAHUYA WA 98588 38 22206-52-00010 STEVEN CORLEY 360 NE SNOWCAP DR TAHUYA WA 985889761 Mason County Agenda Request Fonn rus+ To: Board of Mason County Commissioners Item No. 10.2 From:Michael Collins, PLS, PE, County Eat: 450 Engineer Department: Public Works Briefing: N Action Agenda: N Public Hearing: N Special Meeting: O Briefing Date(s): September 21, 2026 Agenda Date(s): September 29, 2026- Set Hearing,October 27, 2026-Hearin Internal Review: O Finance ❑ Human Resources N Legal ❑ IT ❑ Risk ❑ Other (Please ensure proper internal review channels have been followed, this is the responsibility of the requectinz Department) Item: CRP 2062 Evergreen Estates Water Main Extension—Project Closeout Background/Executive Summary: This project was to replace an existing community well-water system with a new connection to City of Shelton water system. The propose and need for the proposal were to alleviate elevated nitrate concerns and provide for a clean, consistent water supply for the Evergreen Estates community.The project expanded the City's water system with a new water main and associated connections to integrate the existing Evergreen Estates community water system. HCON Incorporated was awarded the contract at bid amount$298,740.25,final contract amount$328,588.28. HCON Incorporated completed the project an June 11,2026. Associated Costs/Budget Impact: The project was fully grant funded,with a total project budget of$551,764.Approximately$422,866 is estimated to have been expended.The estimated remaining balance of$128,898 will be returned to CDBG. Public Outreach: Hearing notice will be published in the Shelton Journal. ReauestedAcfon: Requesting the Board to authorize the following actions: 1. September 29,2026,Regular Agenda: • Schedule public hearing for October 27,2026, at 9:15 AM to review final project performance for CRP 2062 Evergreen Estates Water Main Extension. 2. October 27, 2026,Public Hearing,adopt resolution to approve the: • Final project performance for CRP 2062 Evergreen Estates Water Main Extension. Attachmenits): 1. Notice of Hearing 2. Resolution for Project Closeout NOTICE OF HEARINGS NOTICE IS HEREBY GIVEN that the Board of Mason County Commissioners will hold a public hearing in the Commissioners Chambers of Mason County Courthouse Building I, 411 North Fifth Street, Shelton, Washington 98584 and live stream at http://masonwebtv.com/on Tuesday, October 27, 2026, at 9:15am. SAID HEARING will be to review final project performance on County Road Project (CRP) 2062 Evergreen Estates Water Main Extension on Blevins Road North, funded by Community Development Block Grant(CDBG). Public testimony will be available in-person or via Zoom. The URL is available on the County website https://www.masoncountvwa.gov/ to sign into the meeting. Please use the "raise hand" feature to be recognized by the Chair to provide your testimony. You can also email testimony to msmith(2i,masoncountywa.gov or mail to the Commissioners' Office, 411 N 5th St, Shelton, WA 98584; or call(360)427-9670 ext. 230. If special accommodations are needed,please contact the Commissioners' office, (360)427-9670 ext. 419. DATED this day of , 2026. BOARD OF COMMISSIONERS MASON COUNTY, WASHINGTON McKenzie Smith, Clerk of the Board Bill: Mason County Department of Public Works 100 W Public Works Drive Shelton,WA 98584 cc: Commissioners Community Development Public Works Shelton Journal: Publ.2t: 10/8/26&10/15/26 RESOLUTION NO. A RESOLUTION OF THE BOARD OF MASON COUNTY COMMISSIONERS APPROVING FINAL PROJECT PERFORMAND AND COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM CLOSEOUT FOR COUNTY ROAD PROJECT 2062 -EVERGREEN ESTATES WATER MAIN EXTENSION WHEREAS, Mason County received Community Development Block Grant(CDBG) funding for County Road Project(CRP) 2062—Evergreen Estates Water Main Extension on Blevin Road North; and, WHEREAS, the project replaced the existing Evergreen Estates community well-water system with a connection to the City of Shelton water system to address elevated nitrate concerns and provide a reliable water supply to the community; and, WHEREAS, HCON Incorporated was awarded the contraction contract in the amount of $298,740.25, with a final contract amount of$328,588.28, and completed the project on Jun 11, 2026; and, WHEREAS, the Board of County Commissioners held a public hearing on the 27th day of October 2026, to review final project performance and receive public testimony; and, WHEREAS, the required Contract Closeout Report has been completed and ready to be submitted to satisfy CDBG closeout requirements; NOW, THEREFORE,BE IT RESOLVED,by the Board of Mason County Commissioners that the final performance of CRP 2062 —Evergreen Estates Water Main Extension is hereby approved and accepted, and the project is authorized to proceed to final CDBG closeout. BE IT FURTHER RESOLVED, that County staff are authorized to complete and submit any remaining documentation necessary to formally close out the project. ADOPTED this day of , 2026. BOARD OF COUNTY COMMISSIONERS MASON COUNTY,WASHINGTON ATTEST: Pat Tarzwell, Chair McKenzie Smith, Clerk of the Board Randy Neatherlin, Vice Chair APPROVED AS TO FORM: Vacant, Commissioner District 3 Tim Whitehead, Ch. D.P.A. Cc: Cmmr Public Works Community Development County Road Admin.Board WSDOT Washington State Department of Ve Commerce Community Development Block Grant CONTRACT CLOSE OUT REPORT— CONSTRUCTION 1. Contract Number: 22-62210-024 2. Grantee Jurisdiction: Mason County 3. Chief Administrative Official and Title: Pat Tarzwell, Chair, Board of County Commissioners 4. CDBG Contract End Date or Project Completion Date:June 11, 2026 5. Final Public Hearing Date: October 27, 2026 6. Brief project summary and results achieved: This project was to replace an existing community well-water system with a new connection to City of Shelton water system. The purpose and need for the proposal were to alleviate elevated nitrate concerns and provide for a clean, consistent water supply for the Evergreen Estates community.The project expanded the City's water system with a new water main and associated connections to integrate the existing Evergreen Estates community water system. ® Project photos have been submitted to your CDBG project manager. 7. Physical address of the project/activity(s): NE Blevins Road,Shelton, WA 98584 The chief administrative official of the grantee jurisdiction certifies that: 1. The financial information and data provided in this report is accurate as of the signature date indicated below. 2. The project was completed in accordance with the grant contract and scope of work. 3. A final public hearing was conducted to assess project performance. 4. Records supporting the information provided in this report will be maintained for a minimum of six(6) years from final close out and made available upon request. 5. The CDBG Program can use or reproduce all media material provided by the grantee. In the event audits disclose disallowable costs,the Washington State Department of Commerce shall retain the right to recover an appropriate amount of costs after fully considering the recommendations on disallowed costs resulting from the final audit. Signature: Chief Administrative Official Date I January 2026 FINANCIAL SUMMARY Budget Summary HUD IDIS Activity Number, Budget Code and Description CDBG Expenditures IDIS Activity# Budget Code and Description Budget Amount Funds Expended Balance* 8679 03J Water System $551,764 $422,866 $128,898 Improvements Total Project $551,764 $422,866 $128,898 *Any dollar amount reflected in the Total CDBG Balance column will be de-obligated and returned to the CDBG Program. LABOR STANDARDS REPORTING Did any contractors have to correct certified payrolls and provide wage restitution due to worker underpayments? Using the Labor Standards Compliance Report on the next page, list all underpayments ❑ Yes for this project. For underpayments greater than $999.99 per contractor, contact your CDBG project manager for additional steps. ® No Complete certification below I certify to the best of my knowledge that all laborers and mechanics employed on this construction contract were paid in accordance with the labor standard provisions. V l 2Z 2'D 2-U' Signature: Date: Name and Title: Kobree Glaser, Engineering& Construction Assistant Manager 2 January 2026