HomeMy WebLinkAbout2026/10/12 - Briefing Packet MASON COUNTY COMMISSIONER BRIEFING INFORMATION
FOR THE WEEK OF
October 12, 2026
In the spirit of public information and inclusion, the attached is a draft of information for
Commissioner consideration and discussion at the above briefing.
This information is subject to change, additions and/or deletion, and is not all inclusive of
what will be presented to the Commissioners.
Please see draft briefing agenda for schedule.
1854
Commission meetings are live streamed at http://www.masonwebtv.com/ and public comment is accepted
via email msmith@masoncountywa.gov; mail to Commissioners Office, 411 N 5th Street, Shelton, WA
98584; or phone at (360) 427-9670 ext. 419. If you need to listen to the Commission meeting via
telephone, please provide your telephone number to the Commissioners’ office no later than 4:00 p.m. the
Friday before the meeting. If special accommodations are needed, contact the Commissioners' office at
Shelton (360) 427-9670 ext. 419
Briefing Agendas are subject to change, please contact the Commissioners’ office for the most recent
version.
Last printed 10/08/26 at 1:21 PM
BOARD OF MASON COUNTY COMMISSIONERS
DRAFT BRIEFING MEETING AGENDA
411 North Fifth Street, Shelton WA 98584
Week of October 12, 2026
Monday
Noon WA State Association of Counties Zoom Meeting*
Virtual Assembly
*This is being noticed as a Special Commission meeting because a quorum of the Mason County Commission may
attend this event and notification is provided per Mason County Code Chapter 2.88.020 - Special Meetings.
Monday, October 12, 2026
Zoom link available on the Mason County website
Commission Chambers
Times are subject to change, depending on the amount of business presented
9:00 A.M. Executive Session – RCW 42.30.110(1)(c) Real Estate
9:15 A.M. Board of Equalization Interview
9:25 A.M. Sheriff’s Office – Lieutenant Shane Schoeneberg
9:35 A.M. WSU Extension – Heidi Steinbach
9:40 A.M. Public Health – David Windom
9:50 A.M. Support Services – Travis Adams
Commissioner Discussion – as needed
Budget Workshop
10:20 A.M. Budget Overview
10:40 A.M. Community Development – Kell Rowen
Mason County
Agenda Request Form
1854
To: Board of Mason County Commissioners Item No.
From: Shane Schoeneberg Ext: 303
Department: Jail Briefing:
Action Agenda:
Public Hearing: ❑
Special Meeting: ❑
Briefing Date(s): September 28,2026 Agenda Date(s): September 29,2026
Internal Review: ❑ Finance ❑ Human Resources ❑X Legal ❑ IT ❑X Risk ❑ Other
(Please ensure proper internal review channels have been followed, this is the responsibility of the
requesting Department)
Item:
Jail Medical RFP
Background/Executive Summary:
The Jail's current medical provider has provided notification of discontinuing medical services in the Jail
December 31, 2026. The County has decided to go out to RFP for Jail medical services.
Associated Costs/Budget Impact(amount, funding source,budget amendment, etc.):
Unknown at this time
Public Outreach:
N/A
Requested Action:
Approve RFP
Attachment(s)•
Jail medical RFP
Request for Proposals
Mason County invites qualified healthcare organizations and correctional healthcare providers to submit
proposals to provide medical and related healthcare services to individuals detained at the Mason County
Jail and the Mason County Juvenile Detention Center.
Deadline for submittal of RFP's,5:00 p.m.,Friday,October 30,2026.
322 North 3rd Street,Shelton,WA 98584
To request the proposal specifications:
Download from website:www.masoncountywa.gov .
Email: sschoeneberg(a,masoncountywa.gov
Phone requests: 360-427-9670 ext. 303
Contact: Shane Schoeneberg,Chief of Corrections
Mason County is an Equal Opportunity Employer
Mason County Sheriff's Office
322 N 3rd Street
Shelton,WA 98584
Request for Proposals
Inmate Health Care Services
for the Mason County Jail
Purpose of Request
Mason County invites qualified healthcare organizations and correctional healthcare providers to submit
proposals to provide medical and related healthcare services to individuals detained at the Mason County
Jail and the Mason County Juvenile Detention Center.The purpose of this Request for Proposals(RFP)is
to obtain a qualified contractor capable of providing safe,timely,clinically appropriate,cost-effective,and
constitutionally adequate healthcare services to individuals housed at the Mason County Jail and the
Mason County Juvenile Detention Center.The successful Contractor shall provide a coordinated,
evidence-based healthcare program that meets or exceeds applicable federal and Washington State laws,
regulations,professional standards,licensing requirements,constitutional requirements,and applicable
correctional healthcare standards.
II. Estimated Timeline
RFP Issuance October 13,2026
Deadline for submitting written questions November 13,2026 at 5:00 p.m.
Deadline for Proposal Submittal December 1,2026 at 5:00 p.m.
Anticipated dates of bidder presentations Week of January 11,2027
Anticipated date for selecting Contractor January 22,2027
Deadline for protests by non-selected bidders February 4,2027 at 5:00 p.m.
Contract start date No later than March 15,2027
III. Proposal Submittal
Proposals shall be submitted to:
Shane Schoeneberg, Chief of Corrections
322 N 3rd Street
Shelton,WA 98584
(360)427-9670 ext. 303
sschoenebergca,masoncountywa.gov
Once this RFP has been issued,this individual shall be the sole authorized point of contact for inquiries
regarding the procurement.All questions concerning this RFP must be submitted in writing to the RFP
contact. Questions received after the deadline may not receive a response. Oral statements or
representations by County personnel other than the designated RFP Contact shall not be considered
binding on the County.Any official change,clarification,correction,or modification to this RFP shall be
issued by written addendum.
Proposals shall be organized in the order identified in Section XII,Proposal Requirements.
IV. Facility Information
The Mason County Jail is a 93-bed detention facility consisting of minimum-,medium-,and maximum-
security housing areas and has an average daily population of 65 individuals.The Mason County Juvenile
Detention Center is a 16-bed detention facility with an average daily population of three(3)individuals.
The Contractor shall recognize that the incarcerated population may fluctuate in size,acuity,
demographics,behavioral health needs,substance use needs,and medical complexity.
A tour of the Mason County Jail and the Mason County Juvenile Detention Center may be scheduled upon
request.The purpose of the tour is to provide interested Contractors with an opportunity to observe the
facility and understand the operational environment.
V. Existing Behavioral Health Services
Mason County currently contracts with Olympic Health and Recovery Services(OHRS)for a full-time
mental health professional assigned to the jail.Additional services provided by OHRS to incarcerated
individuals include peer support, substance use disorder services,recovery services,and re-entry services.
The successful Contractor shall coordinate appropriately with OHRS and other behavioral health providers
to promote continuity of care and avoid duplication or gaps in services.
VI. Existing Medical Services (Informational)
The current medical contract provides Registered Nurse(RN)/Licensed Practical Nurse(LPN)coverage of
approximately 16 hours per day, seven(7)days a week;Advanced Registered Nurse Practitioner
(ARNP)/Advanced Practice Provider(APP)coverage of approximately 20 hours per week,generally on-
site for 6-8 hours per week;psychiatric ARNP coverage of approximately 8 hours per week,currently
provided through telepsychiatry;and telephone coverage for after-hours medical issues.
VII. Background and Facility Information
The Mason County Jail houses individuals in minimum-,medium-, and maximum-security classifications.
The Contractor shall be prepared to provide services to individuals with: acute medical conditions,chronic
medical conditions,mental health conditions,substance use disorders,withdrawal risks,medication
management needs,pregnancy-related healthcare needs,dental emergencies,communicable diseases, and
other healthcare needs commonly encountered in a correctional setting.
Healthcare services shall be delivered in a manner that appropriately coordinates clinical operations
with facility security.The Contractor shall work cooperatively with both Jail and Detention Administration
and custody staff while maintaining appropriate clinical independence and protecting clinical decision-
making from inappropriate nonclinical interference.
VIII. Applicable Standards
The Contractor shall maintain a healthcare system designed to meet or exceed applicable: Federal laws
and regulations including but not limited to 8th Amendment requirements,HIPAA,and the Americans with
Disabilities Act;Washington State laws and regulations;professional licensing requirements;National
Commission on Correctional Health Care(NCCHC)standards;American Correctional Association(ACA)
standards,where applicable; Centers for Disease Control and Prevention(CDC)guidance,
where applicable;Washington State Department of Health guidance where applicable;Occupational Safety
and Health Administration(OSHA)requirements,where applicable; and all other applicable federal, state,
and local laws and regulations,consistent with the community standard of care.
ix. Scope of Work
The successful Contractor shall provide a comprehensive healthcare program addressing the medical and
behavioral health needs of the incarcerated population.At a minimum,the Contractor shall provide:
1.Timely access to medically necessary healthcare.
2.Timely assessment and treatment of mental health conditions within the Contractor's scope of
responsibility and in coordination with OHRS.
3.Identification and appropriate management of suicide risk.
4.Appropriate screening and treatment for substance use disorders and withdrawal.
5. Continuity of prescribed medications.
6.Management of chronic diseases and acute illnesses.
7.Appropriate emergency response.
8. Coordination of outside specialty,hospital,and emergency care.
9.Reduction of avoidable emergency department utilization through timely on-site assessment
and treatment,without delaying or denying medically necessary emergency evaluation or treatment.
10.Effective discharge planning and continuity of care.
11. Complete,accurate,confidential medical records.
12. Compliance with applicable laws,regulations,licensing requirements,and professional standards.
13.Protection of clinical decision-making from inappropriate nonclinical interference.
14.Measurable quality and performance standards.
15.Transparent reporting and accountability to the County.
16.Evidence collection as required by court order or statutory requirement.
17. Other healthcare services agreed upon by the County and Contractor or otherwise identified in
this RFP.
Detailed service requirements are provided in Exhibit A—Scope of Services.
Contractor Qualifications
The Contractor must demonstrate the organizational capability,clinical expertise, staffing capacity,
financial resources,and correctional healthcare experience necessary to provide the required services.
Contractor must be licensed or otherwise legally entitled to conduct business in Washington State prior to
the start of the contract.All healthcare professionals shall maintain appropriate Washington State licenses
and certifications.
The Contractor shall provide:
•Legal company name;
•Parent or former company name,if applicable;
•Organizational structure;
• State of incorporation
•Federal Identification Number;
•Principal place of business
•Local or regional office serving Shelton,Washington;
•Name and title of the top local executive and regional staff who will be involved in managing the
contract;
•Years conducting business in Washington State;
•Agencies contracted with the past 10 years,including name of agency,number of patients,years of
contract,if ended-the reason contract ended,name and contact information for person at agency who is
familiar with Contractors work;
•All litigation,completed or not,filed within the past 10 years. For each case,indicate the outcome of the
case including award or settlement amounts.
•Description of correctional healthcare services provided;
•Relevant experience; and
•Applicable accreditations or certifications.
The Contractor shall identify the individual authorized to legally bind the organization and the executive
responsible for managing the business relationship between the Contractor and Mason County Jail/Mason
County Juvenile Detention Center.
x. References
Please do not provide reference letters.Using the information you provide in X above,we will contact
current and previous clients.
XI. Proposal Requirements
Each proposal shall include, at minimum,the following information and shall be organized in the order
listed below:
1. Cover Letter: The cover letter must identify the Contractor,identify the individual authorized to
negotiate and execute the contract,confirm the Proposer's willingness to provide the requested service,
confirm the validity of the proposal for ninety(90)days,identify any material exceptions,and include an
authorized signature.
2. Proposed Service Model: Describe how the contractor will provide sick calls,medical assessments,
chronic care,acute care,medication administration,psychiatric services, emergency response,specialty
referrals,dental services,pregnancy-related care,withdrawal management,Medication for Opioid Use
Disorder(MOUD)services,discharge planning,and continuity of care.Limit 10 pages, 8.5x11, single
spaced, 1"margins, 12 font.
3.Detoxification and Withdrawal Protocols: The Contractor shall submit written protocols for
screening,assessment,monitoring,treatment,escalation,and disposition of individuals experiencing or at
risk for withdrawal.The Contractor shall also specifically describe its approach to substance use disorder
treatment,MOUD,and MAUD. The Contractor shall confirm that it will provide care consistent with the
requirements of the Washington Health Care Authority as described in their guidelines found at
https://www.hca.wa.gov/assests/program/moud-and-maud-injails-standard-of-care-guidelines.pdf.
4. Staffing Plan: The Contractor shall provide an organizational chart,position descriptions, staffing
schedule,on-site coverage,after-hours coverage,backup coverage, credentialing process,recruitment and
retention strategy,orientation and training,Correctional Healthcare training, and continuity plan for
vacancies and unexpected absences.
5. Quality Improvement: Describe the Contractor's approach to continuous quality improvement, chart
review,peer review,utilization review,mortality review,morbidity review,incident reporting,performance
measurement,corrective action,and reporting to County leadership.
6. Electronic Health Record: The County currently utilizes Amazing Charts and expects the Contractor
to continue its use.
7. Proposed Annual Cost: The Contractor shall provide a complete annual price.All assumptions,
exclusions,pass-through expenses,optional services,and additional charges shall be clearly identified.
Please fill out Exhibit B—Pricing Proposal Form.
8. Transition Plan: The Contractor shall submit a detailed plan for how it intends to transition from the
current contractor to include hiring,credentialing,background checks,facility orientation,correctional
training,clinical orientation,HER training,and scheduling.
9. Proposed Contract: The Contractor shall submit its standard services contract for review.
xII. Minimum Required Staffing
The Contractor shall provide a minimum of 16 hours on-site coverage per day,7 days a week.
Contractors may propose staffing above these minimum requirements.The Contractor remains responsible
for providing sufficient staffing to meet all contractual obligations and applicable standards,assure all
health care is delivered in a medically appropriate time frame,and shall maintain appropriate backup
coverage for scheduled and unscheduled absences.
xiii. Proposal Evaluation and Selection
Mason County shall be responsible for evaluating proposals and determining the suitability of proposed
inmate healthcare services and may consider Contractor qualifications,correctional healthcare experience,
proposed staffing plan,clinical approach,quality and performance management,transition plan,
references,pending litigation,compliance with RFP requirements,proposed price,contract terms,and
overall value to the County.Please note that where this solicitation indicates a maximum response length,
any response beyond this limit will not be read or considered part of the submission.Mason County
intends to award the contract to the responsible and responsive Contractor whose proposal provides the
best overall value to the County based upon the complete evaluation of the proposal
Mason County may invite one or more proposers to provide oral presentations,demonstrations,interviews,
or clarification of their proposals and may request additional information during the evaluation process.
Mason County reserves the right to accept or reject any and all proposals,waive informalities or minor
irregularities when permitted,request clarification,negotiate with a selected Contractor,accept all or part
of a proposal,or make no award.
XIV. Contractor Insurance Requirements
All insurance provided shall be primary and non-contributory. Required coverage shall be maintained
throughout the Contract,including any warranty period, and shall include the following minimum limits:
1. Commercial General Liability.Not less than$5,000,000 per occurrence and$10,000,000 annual
aggregate. Coverage must include premises and operations,products and completed operations,
personal and advertising injury,contractual liability,independent contractor liability,and stop-
gap/employer's liability. Coverage must not exclude discrimination or civil rights claims,failure to
provide adequate treatment,communicable diseases,or sexual molestation and abuse.
2. Professional Liability(Medical Malpractice,Including Managed Care Errors and Omissions).
Not less than$5,000,000 per occurrence and$10,000,000 annual aggregate. Coverage must apply to
professional errors,acts,or omissions arising from the Contractor's services and must not exclude
discrimination or civil rights claims,failure to provide adequate treatment,communicable diseases,or
sexual molestation and abuse.If included under the Commercial General Liability policy, separate
limits must apply to each coverage.
3. Network Security(Cyber)and Privacy Liability.Not less than$1,000,000 per occurrence and
$2,000,000 annual aggregate. Coverage must include data breaches,unauthorized access or use,
privacy claims,breach response and notification expenses,credit monitoring,regulatory defense and
penalties,cyber extortion,data restoration,network business interruption,computer fraud,and funds-
transfer loss.
4. Business Automobile Liability.Not less than$1.000,000 combined single limit for each accident.
Coverage must apply to all vehicles used in performing the Contract,including owned,hired,and non-
owned vehicles,as applicable.A personal automobile policy must include a business-use rider.
5. Workers'Compensation and Employer's Liability. Statutory workers'compensation coverage as
required by Title 51 RCW.Employer's liability coverage of not less than$1,000,000 is also required.
6. Excess or Umbrella Liability.Excess or umbrella coverage may be used to satisfy the required
Commercial General Liability and Automobile Liability limits.The annual aggregate must be no less
than the highest required per-occurrence limit of the underlying coverages and must provide coverage
at least as broad as the underlying policies.
7. Deductible.Where the amount of the policy deductible for any of the above insurances exceeds 10%
of the face value of the insurance,Contractor shall provide an explanation of their assets that cover
that deductable.
Except for workers'compensation and professional liability coverage,Mason County and its elected and
appointed officials,officers,employees,volunteers and agents must be named as additional insureds.
Applicable policies must include a waiver of subrogation in favor of the County. Claims-made coverage
must have a retroactive date preceding the Contract and be maintained,or include tail coverage,for at least
three(3)years following completion of the Contract. Subcontractors must maintain appropriate insurance
meeting the applicable Contract requirements.
The selected Contractor must provide acceptable certificates of insurance and required endorsements
within five(5)days after receiving written notice of intent to award. Complete insurance requirements will
be included in the resulting Contract,and the Contract requirements will control in the event of any
inconsistency with this summary.
xv. Contract Terms and Conditions
1.The initial contract term shall be 18 months,with an option to renew annually. Each renewal shall be
subject to an annual review of services and mutual agreement of the parties.
2.Proposal pricing and terms shall remain valid for ninety(90)days from the proposal
submission deadline unless otherwise stated by the Proposer and accepted by the County.
3.A proposal may be withdrawn prior to contract execution in accordance with applicable procurement
requirements.
4.Washington State law shall govern the contract.If Contractor standard terms conflict with applicable
Washington State law,Washington State law shall control to the extent required by law.
5. In the event of Contractor non-performance,including failure or inability to meet contractual deadlines,
specifications,or performance requirements,Mason County may exercise remedies available under the
contract and applicable law.The County may terminate the agreement when permitted by the contract and
applicable law.
6.Unless otherwise negotiated,the annual contract amount shall be divided into twelve(12)equal monthly
payments, subject to contractual adjustments.
7.The Contractor and its subcontractors shall comply with all applicable local, state,and federal laws,
regulations,ordinances,licensing requirements,and professional standards.
8. Contractor employees and approved subcontractors shall complete required Washington State Patrol
fingerprint identification and criminal history checks before working in the facility,as required by the
County.
9.The Contractor shall comply with applicable workplace safety requirements and Mason County safety
directives. Contractor employees shall receive appropriate safety and correctional-environment training.
10.Harassment,discrimination,improper fraternization,or inappropriate conduct involving incarcerated
individuals,County employees, Contractor employees,or other persons associated with the facility is
prohibited.
11. The Contractor shall maintain insurance meeting Mason County requirements throughout the contract
term.
12. Indemnification provisions shall be established in the final negotiated contract and shall comply with
applicable Washington State law.
13.The Contractor shall provide full access to the facility,its staff,patient records,and business records in
response to any lawful court,governmental agency,or other request.The Contractor shall be responsible
for any fines incurred as a result of its failure to do so.The Contractor shall provide the same access to any
entity engaged by Mason County to audit or monitor performance under this contract.
14.All health care and other records generated by the Contractor in support of providing health care are
the property of Mason County.
XV1. Special Provisions
Initial and continued assignment of Contractor employees and subcontractors shall be subject to the
reasonable approval of the County,consistent with applicable law and the final contract.The County may
prohibit an individual employee, subcontractor,vendor,or independent contractor from providing services
when the County has a reasonable basis for such prohibition.The Contractor shall remain fully responsible
for all services performed by subcontractors. Subcontractors shall maintain all required licenses,
certifications,insurance,and qualifications.The Contractor shall provide insurance certificates to Mason
County on an ongoing basis and upon request.The Contractor shall maintain appropriate clinical
independence and shall protect clinical decision-making from inappropriate nonclinical interference. The
Contractor shall maintain complete,accurate,confidential,and secure medical records.Medical
information shall be disclosed only as authorized or required by applicable law,court order,subpoena,or
other lawful process.The Contractor shall respond to healthcare-related written grievances in accordance
with the Jail's grievance procedure and applicable law.The Contractor shall provide statistical and
performance information requested by the County,including utilization statistics and other information
reasonably necessary to evaluate the healthcare program.
Exhibit A
Scope of Services
1. Access to Healthcare
The Contractor's qualified clinician shall assess and treat all incarcerated individuals requesting
healthcare within a clinically appropriate time frame not to exceed twenty-four(24)hours of
submitting a request.
2. Sick Call
Sick-call schedules shall be coordinated with Jail Administration to ensure appropriate security
procedures are maintained.
3. Receiving Assessment
The Contractor's qualified health care professional shall review the Inmate Receiving Assessment
Form within twelve(12)hours of receipt.The Contractor shall ensure urgent healthcare needs are
identified and addressed and that current medications are appropriately continued or otherwise
addressed.
4. Initial Health Assessment
Each incarcerated individual shall receive a comprehensive health appraisal within fourteen(14)
calendar days of admission by a practitioner(physician,NP,or PA). Clinically appropriate screening,
assessment,treatment,and intervention shall occur earlier when indicated.
5. Medical Information Transfer
The Contractor shall develop procedures,in coordination with correctional staff, for secure and
efficient transfer of pertinent medical information to emergency facilities, specialty providers,
hospitals,and other correctional facilities.
6. Administrative Segregation
The Contractor shall provide on-site assessments and conduct daily administrative segregation rounds.
Appropriate follow-up care shall be scheduled as clinically indicated.
7. Specialty Referrals
The Contractor shall coordinate outside specialty care when healthcare needs exceed services
available on-site.All outside referrals shall be coordinated with Jail Administration for appropriate
security arrangements.
8. Psychiatric Services
The Contractor shall provide or coordinate psychiatric specialty services sufficient to meet the needs
of individuals requiring psychiatric evaluation and treatment.
9. Diagnostic Specialty Clinics
Whenever feasible,the Contractor shall provide diagnostic and specialty clinics on-site.
10. Pregnancy-Related Services
The Contractor shall provide or arrange for,all medically necessary care for pregnant and post-partum
(1 year post-delivery)patients consistent with the recommendations of the American College of
Obstetricians and Gynecologists.For pregnant individuals,routine on-site monitoring shall include,as
clinically appropriate urine testing for protein,ketones,and glucose;vital signs;weight; fundal-height
assessment; fetal heart tones;prenatal vitamins;milk with meals,as appropriate;monitoring for signs
and symptoms of pregnancy-related complications; and coordination of prenatal care with an obstetric
provider.
11. Chronic Care
The Contractor shall develop, implement,and maintain a chronic-care program.
12. Health Education
The Contractor shall maintain a health education program addressing HIV education and testing,
smoking cessation,and personal health management.
13. Dental Services
The Contractor shall provide all medically necessary oral health care and dental hygiene education.
14. Medical Administration
Licensed nursing personnel shall administer medications as prescribed and according to established
schedules. The Contractor shall maintain appropriate medication security,documentation,
reconciliation,and continuity procedures.
15. Pharmacy Services
The Contractor shall manage pharmacy services in a manner that promotes cost-effective purchasing,
appropriate formulary management,medication availability,and continuity of care.The designated
pharmacy shall provide on-site consultation at least quarterly with written reports.
16. Correctional Training
Contractor personnel and subcontractors shall receive appropriate correctional-specific training and
support.
17. Disaster Planning
The Contractor shall assist the County in developing healthcare procedures for natural and man-made
disasters.Healthcare procedures shall be coordinated with the facility security plan and overall
emergency plan.
18. Staff Health Training
Upon mutual agreement regarding compensation,the Contractor shall provide annual medical-health
training for corrections staff and arrange tuberculosis testing for staff or volunteers identified as
requiring such testing.
19. Continuous Quality Improvement
The Contractor shall maintain a CQI committee to monitor healthcare quality and communicate results
to facility administration.
20. Chart and Peer Review
The Contractor shall conduct regular chart reviews and peer reviews by healthcare providers.
21. Quarterly Meetings
The Contractor shall participate in quarterly meetings with Jail Administration to review healthcare
issues and program performance.
22. Jail Administration Meetings
The Contractor shall participate in the Jail Administration's regular jail-wide meetings with
department heads.
23. Infection Control
The Contractor shall maintain an infection-control program including surveillance,prevention,
treatment,and reporting consistent with applicable law and guidance.
24. Grievances
The Contractor shall respond to healthcare-related written grievances in accordance with the Jail's
grievance procedure.
25. Utilization Review
The Contractor shall maintain a comprehensive utilization-review program designed to promote
appropriate care and cost containment.
26. Subcontractor Compliance
All subcontractors shall maintain current licenses, certifications, CPR certification where applicable,
and required insurance.
27. Insurance
Insurance certificates shall be submitted to the County Risk Manager on an ongoing basis.
28. Personnel
All Contractor personnel shall be subject to required background screening and County facility-access
requirements.
29. Compliance
Personnel shall comply with applicable state,federal,and local directives and facility policies.
30. Correctional Healthcare Standards
All services shall be provided in accordance with the standards identified in Section VIII,Applicable
Standards.
31. Personnel Screening
All personnel shall pass required County records checks.Where legally authorized and supported by
reasonable cause,personnel may be subject to drug or alcohol testing consistent with County policy
and applicable law.
32. Morbidity and Mortality Review
The Contractor shall conduct mortality,and when requested,morbidity reviews of critical incidents.
33. First Aid and AEDs
The Contractor shall work with the County to ensure first-aid kits are inspected and restocked monthly
and that AEDs are maintained in working order.
34. Statistical Reporting
The Contractor shall provide required statistical data concerning healthcare utilization and program
performance.
35. Classification Meetings
The Contractor shall attend weekly classification meetings with corrections and mental health staff.
36. Records Requests and Subpoenas
The Contractor shall respond,as permitted or required by law,to medical-record requests and
subpoenas concerning protected health information through a secure,HIPAA-compliant process.
37. Contractor Expenses
The Contractor shall be responsible for employee wages and benefits,policy and
procedure development,travel and training,licensing and continuing education,medical supplies,and
maintenance and repair of Contractor-supplied equipment.
Exhibit B
Pricing Proposal Form
Base annual contract price$
Monthly contract amount$
Additional/Optional Services
Service Unit Cost Annual Estimated Cost
RN/LPN Coverage $ $
APP/ARNP Coverage $ $
Psychiatric Coverage $ $
Specialty Clinic $ $
Medical Director Hours $ $
Pricing Assumptions
The Contractor shall identify all assumptions,exclusions,pass-through costs, and circumstances that could
result in additional charges.
Authorized Representative Signature:
Authorized Representative Printed Name:
Date:
EPSON COG��!
Mason County
Agenda Request Form
1854
To: Board of Mason County Commissioners Item No.
From: Heidi Steinbach,Noxious Weed Program Ext• 592
Coordinator
Department: WSU Extension Briefing:
Action Agenda: ❑
Public Hearing: ❑
Special Meeting: ❑
Briefing Date(s): October 12th,2026 Agenda Date(s): Click or tap here to enter text.
Internal Review: ❑ Finance ❑ Human Resources X❑ Legal ❑ IT ® Risk ❑ Other
(This is the responsibility of the requesting Department)
Item: Amendment No 1 to Interagency Agreement between Washington State Department of Agriculture
and Mason County and its agent Mason County Noxious Weed Control Board—Contract No. K6454.
Background/Executive Summary: Mason County Noxious Weed Control Board was awarded$2,756.00
from Washington State Department of Agriculture for control of Class A Noxious Weed giant hogweed
(Heracleum mantegazzianum)in Mason County. This modification will add$2,756.00 to our current
agreement and extend the expiration date to June 30th,2027.
Budget Impact(amount, funding source,budget amendment, etc.): This agreement will provide
$2,756.00 to be used for control of giant hogweed(Heracleum mantegazzianum) in Mason County. It will
provide a maximum of$2,756.00 for the 2027 budget year.This will assist with funding the extra-help
noxious weed position and facilitate giant hogweed control in Mason County.
Public Outreach:NA
Requested Action: Approval to place Modification No. 1 to Interagency agreement between Washington
State Department of Agriculture and Mason County and its agent Mason County Noxious Weed Control
Board—Contract No. K6454 on action agenda for signature.
Attachment(s):
Interagency agreement between Washington State Department of Agriculture and Mason County and it's
agent Mason County Noxious Weed Control Board—Contract No. K6454.
Amendment No. 1 to Contract No. K6454.
MC CONTRACT# 25-055 _
- v
Contract Number: K6454
INTERAGENCY AGREEMENT
BETWEEN
.THE WASHINGTON STATE DEPARTMENT OF AGRICULTURE
AND
MASON COUNTY
AND ITS AGENT
THE MASON COUNTY NOXIOUS WEED CONTROL BOARD
THIS AGREEMENT is made and entered into by and between the Washington State
Department of Agriculture, hereinafter referred to as "WSDA," and Mason County Noxious
Weed Control Board, hereinafter referred to as "Mason County."
IT IS THE PURPOSE OF THIS AGREEMENT to provide funding for eradication of the
Class A noxious weed giant-hogweed (Heracleum mantegazzianum) in Mason County.
THEREFORE, IT IS MUTUALLY AGREED THAT:
STATEMENT OF WORK
Mason County,through its agent the Mason County Noxious Weed Control Board, shall furnish
the necessary personnel, equipment, material and/or service(s) and otherwise do all things
necessary for or incidental to the performance of the work set forth in Attachment"A and B"
which are attached hereto and incorporated herein.
PERIOD OF PERFORMANCE
Subject to its other provisions, the period of performance of this Agreement shall commence on
July 1, 2025, and be completed on or before June 30, 2026, unless terminated sooner as
provided herein.'
COMPENSATION
Compensation for the work provided in accordance with this Agreement has been established
under the terms of RCW 39.34.130. This is a.performance-based contract, in which payment to
the recipient (Mason County) is based on the successful completion of expected deliverables.
The parties have determined that the cost of accomplishing the work herein will not exceed
$3,000. WSDA will not authorize reimbursement for administrative overhead charges. Only
reasonable.costs incurred directly related to the activities specified in the plan of work
(Attachment A) and proposal (Attachment B) will be reimbursed under this Agreement.
Payment for satisfactory performance of the work shall not exceed this amount unless the
parties mutually agree in.writing to a higher amount prior to the commencement of any work that
will cause the maximum payment to be exceeded.
BILLING PROCEDURE
Mason County shall submit a properly completed invoice to the WSDA Agreement
administrator. Reference WSDA Contract,number[K6454] on each invoice. Payment to Mason
County for approved and completed work will be made by warrant or account transfer by WSDA
within 30 days of receipt of the properly completed invoice. Upon expiration of the Agreement,
any claim for payment not already made shall be submitted within 10 days after.the expiration
date or the end of the fiscal year (June 30th, 2026), whichever is earlier.
BILLING DETAIL
Each invoice voucher submitted to Agency by the Contractor shall include such information as is
necessary for the Agency to determine the exact nature of all expenditures. At a minimum, the
Contractor shall specify the following:
File Name: K6454_MasonCLassA_Contract Page 1 of 7
Contract Number: K6454
a. WSDA Agreement Number K6454
b. The cost for each deliverable, service provided, task completed or item purchased.
c. The total number of hours worked for each employee or contracted labor.
d. The total amount of taxes. (If applicable)
e. Any other applicable information.
f. The total invoice charge.
DUPLICATION OF BILLED COSTS
The Contractor shall not bill the Agency for services performed under this contract, and the
Agency shall not pay the Contractor, if the Contractor is entitled to payment or has been or will
be paid by any other source, including grants, for that service.
FUNDING CONTINGENCY.
In the event funding from state, federal, or other sources is withdrawn, reduced, or limited in any
way after the effective date of this Agreement and prior to completion of the work in this
Agreement, the Agency may:
a. Terminate this Agreement with 30 days advance notice. If this Agreement is
terminated, the parties shall be liable only for performance rendered or costs
incurred in accordance with the terms of this Agreement prior to the effective date of
termination;
b. Renegotiate the terms of the Agreement under those new funding limitations and
conditions;
c. After a review of project expenditures and deliverable status, extend the end date of
this Agreement and postpone deliverables or portions of deliverables; or,
d. Pursue such other alternative as the parties mutually agree to writing.
MAINTENANCE OF RECORDS
The parties to this Agreement shall each maintain books, records, documents and other
evidence that sufficiently and properly reflect all direct and indirect costs expended by either
party in the performance of the services described herein. Documents must also support
performance and costs of any nature expended in the performance of this Agreement. These
records shall be subject to inspection, review or audit by personnel of both parties;other
personnel duly authorized by either party, the Office of the State Auditor, and.federal officials so
authorized by law. All books, records, documents and other material relevant to this Agreement
will be retained for six years after expiration of the Agreement and the Office of the State
Auditor, federal auditors and any persons duly authorized by the parties shall have full access
and the right to examine any of these materials during this period.
File Name: K6454 MasonCLassA Contract Page 2 of 7
Contract Number: K6454
If any litigation, claim or audit is started before the expiration of the six(6) year period, the
records shall be retained until all litigation, claims, or audit findings involving the records have
been resolved.
Records and other documents,,in any medium, furnished by one party to this Agreement to the
other party, will remain the property of the furnishing party, unless otherwise agreed. The
receiving party will not disclose or make available this material to any third parties without first
giving notice to the furnishing party and giving it a reasonable opportunity to respond, consistent
with applicable laws. Each party will utilize reasonable security procedures and protections to
assure that records and documents provided by the other party,are not erroneously disclosed to
third parties. However, the parties acknowledge that State Agencies are subject to chapter
42.56 RCW, the Public Records Act.
SITE SECURITY
While on Agency premises, Mason County, its agents, employees, or Subcontractors shall
comply with the Agency security policies and regulations.
RIGHTS IN DATA
Unless otherwise provided, data that originates from this Agreement shall be"works for hire" as
defined by the U.S. Copyright Act of 1976 and shall be owned by WSDA. Data shall include,
but not be limited to, reports, documents, pamphlets, advertisements, books, magazines,
surveys, studies, computer programs, films, tapes and/or sound reproductions. Ownership
includes the right to copyright, patent, register, and the ability to transfer these rights.
INDEPENDENT CAPACITY
The employees or agents of each party who'are engaged in the performance of this Agreement
shall continue to be employees or agents of that party and shall not be considered for any
purpose to be employees or agents of the other party.
AGREEMENT ALTERATIONS AND AMENDMENTS
This Agreement may be amended by mutual agreement of the parties. Such amendments shall
not be binding unless they are in writing and signed by personnel authorized to bind each of the
parties.
TERMINATION
Either party may terminate this Agreement upon 30 days' prior written notification to the other
party. If this Agreement is so terminated, the parties shall be liable only for performance
rendered or costs incurred in accordance with the terms of the Agreement prior to the effective
date of termination.
TERMINATION FOR CAUSE
If for any cause, either party does not fulfill in a timely and proper mannerits obligations under
this Agreement, or if either party violates any of these terms and conditions, the aggrieved party
will give the other party written notice of such failure or violation. The responsible party will be
given the opportunity to correct the violation or failure within 15 working days of receipt of
written notice. If the failure or violation is not corrected, this Agreement may be terminated
immediately upon receipt of written notice of the aggrieved party to the other.
CONFLICT OF INTEREST
WSDA may, by written notice to Mason County, terminate this Agreement if it is found after due
notice and examination by the Director of the Department of Agriculture, and/or the designee
authorized in writing to act on the Director's behalf, that there is a violation of the State Ethics
Law, chapter 42.52 RCW; or any similar statute involving Mason County in the procurement of
File Name: K6454_MasonCLassAContract. Page 3 of 7
Contract Number: K6454
or performance under this Agreement. Unless stated otherwise, the signatory of this Agreement
is the Director's designee.
In the event this Agreement is terminated as provided above, WSDA shall be entitled to pursue
the same remedies against Mason County and its agent the Mason County Noxious Weed
Control Board as it could pursue in the event of a breach of the Agreement by Mason County.
The rights and remedies of WSDA provided for in this clause shall not be exclusive and are in
addition to any other rights and remedies provided by law.
FUNDING CONTINGENCY
WSDA may unilaterally terminate all or part of this contract, or may reduce its plan of work and
budget, if there is a reduction in funds by the source of those funds, and if such funds are the
basis for this Agreement.
DISPUTES
In the event that a dispute arises under this Agreement, either of the parties may request
intervention by the Governor, as provided by RCW 43.17.330, in which event the Governor's
process will control.
LICENSING, BONDING, INDUSTRIAL INSURANCE AND OTHER INSURANCE COVERAGE
Mason County and its agent the Mason County Noxious Weed Control Board shall ensure that,
all contractors hired to perform services under this Agreement shall comply with all applicable
licensing and bonding requirements for the type of service to be performed, and with the
provisions of Title 51, Industrial Insurance. Mason County and its agent the Mason County
Noxious Weed Control Board shall also ensure that all contractors provide proof of an adequate
amount of commercial general liability insurance coverage for the activities to be performed
under any subcontract.
GOVERNANCE
This Agreement is entered into pursuant to and under the authority granted by the laws of the
state of Washington and any applicable federal laws. The provisions of this Agreement shall be
construed to conform to those laws. In the event of a lawsuit involving this contract, venue shall
be proper only in Thurston County, Washington.
In the event of an inconsistency in the terms of this Agreement, or between its terms and any
applicable statute or rule, the inconsistency shall be resolved by giving precedence in the
following order:
a. Applicable state and federal statutes and rules;
b. The Terms and Conditions of this Agreement;
c._ Plan of work(Attachment A);
d. Proposal (Attachment B); and
e. Any other provisions of the Agreement, including material incorporated by
reference.
ASSIGNMENT
The work to be provided under this Agreement, and any claim arising thereunder, is not
assignable or delegable by either party in whole or in part, without the express prior written
consent of the other party, which consent shall not be unreasonably withheld.
WAIVER
A failure by either party to exercise its rights under this Agreement shall not preclude that party
from subsequent exercise of such rights and shall not constitute a waiver of any other rights
under this Agreement. Waiver of any default or breach shall not be deemed to be a waiver of
any subsequent default or breach. Any waiver shall not be construed to be a modification of the
File Name: K6454_MasonCLassA_Contract Page 4 of 7
Contract Number: K6454
terms of this Agreement unless stated to be such in writing and signed by personnel authorized
to bind each of the parties.
SEVERABILITY
If any term or condition of this Agreement is held invalid, such invalidity shall not affect the
validity of the other terms or conditions of this Agreement.
ALL WRITINGS CONTAINED HEREIN
This Agreement contains all the terms and conditions agreed upon by the parties. No other
understandings, oral or otherwise, regarding the subject matter of this Agreement shall be
deemed to exist or to bind any of the parties hereto.
CONTRACT MANAGEMENT
The Agreement administrator for each of the parties shall be responsible for and shall be the
contact person for all communications and billings regarding the performance of this Agreement.
The Agreement administrator for WSDA is: Mary Fee, Executive Secretary
WA State Noxious Weed Control Board
P.O. Box 42560
Olympia, Washington 98504-2560
Phone: (360) 902-2053
Fax: (360) 902-2094
mfee(a.agr.wa.gov
The Agreement administrator for Heidi Steinbach, Coordinator
Mason County is:
Mason County Noxious Weed Control Board
303 N. Fourth Street, Shelton, WA 98584
Phone: (360) 427-9670 ext. 592
hsteinbach@masoncountywa.gov
All communications between the parties relating to this Agreement and any billings and
payments will be directed to those persons. Either party may change administrators by notifying
the other in writing.
IN WITNESS WHEREOF, the parties have executed this Agreement.
STATE OF WASHINGTON MASON COUNTY
DEPT. OF AGRICULTURE
By: --- By: .� ,
Title: Acting Assistant Director, Plant Title: \{�
Protection Division
12/18/2025
Date: Date:
File Name: K6454 MasonCLassA_Contract Page 5 of 7
Contract Number: K6454
ATTACHMENT A
Plan of Work
Mason County
and its agent the Mason County Noxious Weed Control Board
Giant Hogweed Eradication
Ending June 30, 2026
The Mason County Noxious Weed Control Board will treat the class A noxious weed, giant
hogweed (Heracleum mantegazzianum), with the goal of eradication.
Reimbursement for travel expenditures shall not exceed allowable costs as set forth in
Washington State travel regulations, contained in the Office of Financial Management State
Administrative and Accounting Manual, Chapter 10, Section 90.
DELIVERABLES
The Mason County Noxious Weed Control Board will accomplish all proposed tasks as stated in
the proposal (Attachment B). The Mason County Noxious Weed Control Board shall submit.a
final written report to the Washington State Noxious Weed Control Board, on or before June 30,
2026. The report shall include, at a minimum, the following information:
1. Details of herbicide use including application methods, rates and equipment.
2. Flower and seed head control details.
3. Copies of spray records where applicable.
4. Digital and hard copy photos of the infestation before, during and after treatment.
5. Details of communication with landowners where applicable.
6. Future plan for follow-up treatments and infestation monitoring.
File Name: K6454_MasonCLassA_Contract Page 6 of 7
Contract Number: K6454
Attachment B, Proposal
Attached separately as a PDF.
File Name: K6454_MasonCLassA_Contract Page 7 of 7
FY26 Class A and B Designate Noxious Weed Eradication Program Request
for Proposals
Washington State Noxious Weed Control Board
GENERAL INFORMATION
Applicant's name: Heidi Steinbach
Agency/organization name:Mason County Noxious Weed Control Program
Mailing address:303 N.Fourth Street, Shelton, WA 98584
Email address: hsteinbach� masoncountywa•gov Phone number:(360)427-9670 ext.592
Please provide brief background information about the lead organization and partners:
The Mason County Noxious Weed Control Board(MCNWCB)was reactivated in 2003 after nearly 20
years of inactivity.The program currently funds a full-time coordinator and a 6-month,seasonal noxious
weed specialist.Both are licensed applicators with aquatic,agricultural,ornamental and right-of-way
endorsements.MCNWCB works with public and private landowners to provide educational programs and
materials,survey,and control noxious weeds.MCNWCB has developed partnerships with multiple large
landowners,including but not limited to,Tacoma Public Utilities,Green Diamond Resource Company,
Hood Canal Coordinating Council,the Olympic National Forest, Washington State Department of
Transportation(WSDOT),Washington State Parks,Washington State Department of Natural Resources
(DNR),and other public and private landowners.These partnerships help facilitate"Early Detection,
Rapid Response"to new infestations of noxious weeds.
MCNWCB has successfully secured funding from partners such as the Washington State Department of
Agriculture(WSDA), Washington State Noxious Weed Control Board,United States Department of
Agriculture,Forest Service,Washington State Department of Ecology,Bonneville Power Administration,
Washington State Parks,and others to complete similar projects.These projects involve citizen
engagement,education and outreach,survey,documentation,and noxious weed control. Supplemental
funding from grants and interagency agreements is a key component of noxious weed control efforts in
Mason County.
Name of the Class A or B Designated noxious weed:
Giant hogweed(Iferacleum ntantegazzianum) - Class A
Perennial pepperweed(Lepidium latifoliunz)-Class B-Designate
Current total known acres in your county(please specify if using total infested acreage or total solid
acreage):
MCNWCB estimates there are less than 14 infested acres of perennial pepperweed and less than 20
infested acres of giant hogweed in Mason County.
1
FY26 Class A and B Designate Noxious Weed Eradication Program Request
for Proposals
Washington State Noxious Weed Control Board
How much of this acreage/infestation will be treated in this proposed eradication project?
MCNWCB will treat 7 infested acres of perennial pepperweed and 12 infested acres of giant hogweed.
Other known giant hogweed and perennial pepperweed infestations in the county are being treated by
Hood Canal Salmon Enhancement Group(HCSEG),WSDOT and Skokomish Indian Tribe.
Please briefly describe the nature of the known infestation,including number of known sites or
populations(if applicable),geographic extent,habitat types,and if the infestations are on private
lands,public lands,or both.Date when infestation was first identified.
Giant hogweed MCNWCB first documented and began treating giant hogweed in 2007.Giant hogweed
is a Class A noxious weed that poses public health and safety hazards due to the phototoxic sap it
produces.We have giant hogweed documented on private properties,including private residences and
privately owned industrial properties.It is also documented on properties owned by City of Shelton,
WSDOT,Skokomish Indian Tribe and Squaxin Island Tribe.
Perennial pepperweed,a Class B noxious weed,was first documented along the Hood Canal in 20f8.
The Hood Canal is a natural fjord,which travels through Mason,Kitsap,and Jefferson Counties,and is of
great economic,cultural,and ecological importance.Marine shorelines such as the Hood Canal are
considered"shorelines of statewide significance."It is home to several vulnerable native species,supports
a local shellfish industry and provides recreation and tourism opportunities.The spread of perennial
pepperweed threatens the health of this ecosystem by displacing native vascular plants that provide
habitat,forage,and aid in nutrient and water cycling.
The full extent of noxious weed infestations along the Hood Canal is unknown due to the limited number
of invasive plant surveys completed in the area.To develop an effective control strategy,it is critical that
we accurately understand infestation levels.MCNWCB staff have recorded perennial pepperweed along
Hood Canal shoreline in Mason County at five locations.All five sites are estuarine environments and are
a mix of public and private lands.This year MCNWCB completed seven years of perennial pepperweed
control at Belfair State Park and five years of control at the mouth of Rendsland Creek near Tahuya,WA.
There are two known perennial pepperweed infestations that are being managed by other groups.One is
located at Theler Wetlands in Belfair,Washington and is managed by HCSEG.The other is on
Skokomish Indian Tribe property and is managed by the Skokomish Indian Tribe.
Do you plan to treat all sites in your county or jurisdiction,or will you target specific sites?
There are active control plans for all known giant hogweed sites in Mason County.MCNWCB will
complete giant hogweed treatments at a minimum of 25 sites in the county.We are assisting all private
property landowners,the City of Shelton,and Squaxin Island Tribe with giant hogweed control.WSDOT
is treating sites on State Highways 106 and 101.WSDOT staff are also assisting Skokomish Indian Tribe
control giant hogweed sites found on Tribal property near Highways 101 and 106.MCNWCB will take
2
2
FY26 Class A and B Designate Noxious Weed Eradication Program Request
for Proposals
Washington State Noxious Weed Control Board
on these treatments for Skokomish Indian Tribe if WSDOT is unable to continue work in 2026. We will
notify the landowners and offer assistance with treatment if new sites are found.
MCNWCB plans to control perennial pepperweed at three locations.One site is located at Belfair State
Park and two are on private properties along the Hood Canal near the mouth of Rendsland Creek.
Perennial pepperweed at the mouth of the Skokomish River is being controlled by the Skokomish Indian
Tribe and HCSEG is controlling the site at Theler Wetlands.There are active control plans for all known
perennial pepperweed sites.If new infestations are found,we will complete control if time and funding
allow.
What IPM methods and materials are to be used in the eradication project?Include information on
the timing of each control measure.Please note that all treatments paid for by this pass-through
funding must occur on or before June 30,2026.
MCNWCB staff and work crews are controlling perennial pepperweed through mechanical,manual,and
chemical means. The ideal treatment window is at the bolt-bud stage during late May through early June.
In areas where native vegetation is already abundant,staff and crew may hand-pull plants or complete
very careful herbicide applications.Where there is a high cover of perennial pepperweed,plants are
bundled with rubber bands,deadheaded,and with PVC tube barriers plants are sprayed with an aquatic
approved herbicide.MCNWCB has tried treating with imazapyr,aminopyralid,and triclopyr amine with
varying results.Imazapyr seems to be the most effective and is the herbicide we are currently using for .
treatment.We are looking for funding opportunities to help cover the purchase of native plants or seeds to
help re-vegetate sites.
MCNWCB is using a combination of manual and chemical control at giant hogweed sites.At some sites
we have completed 7+years of thorough treatments and are starting to see a sharp decrease in plants. We
are able to manually remove plants at these sites,through careful digging and disposal in sealed garbage
bags.At sites that still require herbicide treatments we are completing foliar treatments using Garlon 3A.
When we encounter blooming plants,we carefully deadhead flowers and dispose of flowers in sealed
garbage bags.We then complete foliar treatment for non-blooming and deadheaded plants.We have one
site on Squaxin Island Tribe property,where we are not approved to use herbicides due to proximity to
Tribal owned shellfish farm.We are manually removing plants through digging when possible and
repeatedly deadheading blooming plants until they reach the end of their natural lifecycle.
What previous control work has been done(include any 1 PM methods)?Include information on the
timing of each control measure and outcomes.If none please state so.
Perennial pepperweed-MCNWCB staff and crews have completed treatments(manual,mechanical,and
chemical)at Belfair State Park since 2018.MCNWCB and crews began mechanical control of perennial
pepperweed at the mouth of Rendsland Creek in 2021,after it was discovered at the end of the season in
2020.In 2022,MCNWCB received landowner waivers from private landowners to complete the first
chemical treatment of perennial pepperweed at Rendsland Creek.This infestation received manual and
3
FY26 Class A and B Designate Noxious Weed Eradication Program Request
for Proposals
Washington State Noxious Weed Control Board
chemical treatments in 2023 and 2024.Treatments have been successful at reducing perennial
pepperweed at these sites.
The perennial pepperweed site at Theler Wetlands Preserve in Belfair,WA is being controlled using
manual removal and herbicide treatment.The infestation on the Skokomish Indian reservation on Hood
Canal shoreline is being manually controlled.
Giant hogweed—MCNWCB has been controlling giant hogweed for public and private landowners since
2007. We use a combination of manual removal,herbicide application and deadheading blooming plants.
We begin our giant hogweed survey and control in May and continue this through June and July until
completed.In some cases,we will revisit sites a few weeks after initial treatment to ensure no plants were
missed.At sites that have received 7+years of treatment we are starting to see a great reduction in plants
present during our survey.
Please briefly describe steps to assure that all applicable laws will be followed if herbicides are used,
e.g.,permit coverage,applicant licensing,site-posting.
MCNWCB has an interagency agreement with Washington State Parks for control at State Parks within
Mason County.This agreement acts as a permission and waiver of liability to complete herbicide
treatments.The City of Shelton, Squaxin Island Tribe and private property landowners have completed
MCNWCB waivers of liability.This allows our staff to survey and treat noxious weeds at these sites as
needed.
MCNWCB annually applies for The`National Pollutant Discharge Elimination System `Letter of Limited
Agent Status'which allows staff to complete perennial pepperweed and giant hogweed treatments near
water.This coverage includes all areas,herbicides,and species identified in this proposal. On-site
postings are used to notify the public about on-going or previous herbicide applications.
The program currently funds a full-time coordinator and extra-help noxious weed specialist who are both
licensed applicators with aquatic,agricultural, ornamental and right-of-way.
Do you anticipate that enforcement of Washington State noxious weed law might be necessary in
the process of the eradication?If yes,please provide a brief description of the readiness of involved
county weed board(s)to carry out such enforcement within the proposal period.
MCNWCB does not anticipate that enforcement will be necessary.All the landowners with known.
infestations of these noxious weeds are compliant and happy to participate in ongoing control efforts.
If the infestation to be eradicated lies in more than one county or jurisdiction,please provide a brief
description of any coordinated efforts to treat and eradicate the entire infestation in all applicable
jurisdictions.
MCNWCB will only be controlling perennial pepperweed and giant hogweed sites found in Mason
County.
4
FY26 Class A and B Designate Noxious Weed Eradication Program Request
for Proposals
Washington State Noxious Weed Control Board
Perennial pepperweed is found growing at Belfair State Parks we have an active interagency agreement to
control noxious weeds in State Parks in Mason County. Giant hogweed is found in the City of Shelton,
WSDOT and Tribal owned property.We will work with staff at the City of Shelton,WSDOT and
Squaxin Island to ensure sites are treated and assist when needed.If these weeds are found bordering or
extending into neighboring counties,we will notify the neighboring noxious weed programs to ensure the
entire extent of infestations are controlled.
Please describe local support(include match funding or in-kind efforts from local groups,county,
municipalities,or volunteer efforts.) ,
Washington State Parks and MCNWCB have previously held an interagency agreement to help fund
noxious weed control efforts at State Parks. Our previous agreement was$10,000 and helped cover
salaries and supplies related to noxious weed management.This interagency agreement expired June 30,
2025.We do not have a new agreement in place yet,but we anticipate State Parks will provide similar
amounts for control work planned for July 1,2025—June 30,2027.
MCNWCB has a land use agreement with the City of Shelton to treat noxious weeds on City of Shelton
Property.This agreement helps facilitate"early detection and rapid response"to noxious weed
infestations.HCSEG and Skokomish Indian Tribe are controlling perennial pepperweed at Theler
Wetlands and on Skokomish Indian Tribe lands.WSDOT controls giant hogweed sites found on State
Highways.MCNWCB has aided all these groups with plant identification and control recommendations.
Mason County has also covered giant hogweed and perennial pepperweed treatments with the County
General fund. Costs include but aren't limited to-staff time,herbicides,tools,travel,mailings and
outreach. So far in 2025 we have used$3,100 from the county general fund for survey and control of
these species.
Please describe any post-eradication plans to monitor the project area,prevent,and respond to any
infestation.Will you be conducting any outreach with landowners to help in early detection?
MCNWCB educates community members in Mason County about the identification and impacts of
perennial pepperweed,giant hogweed and other noxious weeds.This is done through site visits,
community events,Mason Shelton Journal articles,webpage and our hi-monthly newsletter.We will
write an article for the Fjord Magazine to educate community members about identification,impacts and
control recommendations for perennial pepperweed and giant hogweed.This is a great way to educate the
community about these plant species,receive reports of new sites,and gain cooperation with new
landowners.
Infested areas will be monitored throughout the year and control will be carried out as needed.After
plants are eradicated at current sites,we will re-visit areas annually for at least five years to ensure
infestations do not return.
5
FY26 Class A and B Designate Noxious Weed Eradication Program Request
for Proposals
Washington State Noxious Weed Control Board
We are looking for and hope to pursue additional funding to purchase native plant seeds and plugs to
revegetate control sites.Adding competition from native plants will reduce the re-infestation of controlled
noxious weeds.
Estimated date when the current infestation would be eradicated(no living plants or propagules),if
it were assumed that the requested funding and the matching funds of project partners were
continued annually.
The seed viability of perennial pepperweed is short(about 2 years). With cooperation from all affected
property owners,we estimate that perennial pepperweed will be eradicated in 2028.The seed viability for
giant hogweed is 7-15 years. We estimate giant hogweed will be eradicated in Mason County in 2040.
Dollar amount of funding requested for FY26($5000 maximum):
We are requesting$5,000 for this control project. $3,500 to be used for giant hogweed control and$1,500
to be used for perennial pepperweed control.
Matching funds,whether cash or in-kind, offered by other project partners not otherwise included
above.Note that matching funds are not required,but discussion and disclosure of matching funds
are required.If there are no matching funds,please state this.
We have previously had an interagency agreement with Washington State Parks to help fund staff time
for noxious weed control and surveys.This funding agreement expired June 30,2025 and provided
$10,000 to MCNWCB for noxious weed control at Washington State Parks. We are expecting another
interagency agreement with Washington State Parks that will cover$10,000 of noxious weed control
from July 1,2025—June 30, 2027.
We have a land use agreement with the City of Shelton to help facilitate noxious weed control.The City
of Shelton has also been very cooperative and shown a strong dedication to controlling noxious weeds.
The Mason County general fund will be used to help cover perennial pepperweed and giant hogweed
control work on private properties.In 2025,to date we've spent$3,100 from the county general fund on
giant hogweed and perennial pepperweed control.
Successful Projects will be required to submit accomplishments and a final report.
6
Contract K6454 — MCBOCC signature
Final Audit Report 2025-12-19
Created: 2025-12-18
By: Brandy Kamakawiwoole(brandy.kamakawiwoole@agr.wa.gov)
Status: Signed
Transaction ID: CBJCHBCAABAAxtzloMocpY5QjExVpp32k_aGxU3EuV3H
"Contract K6454 — MCBOCC signature" History
Document created by Brandy Kamakawiwoole (brandy.kamakawiwoole@agr.wa.gov)
2025-12-18-8:42:12 PM GMT
Document emailed to Alison Halpern (Alison.Halpern@agr.wa.gov)for signature
2025-12-18-8:43:21 PM GMT
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Document e-signed by Alison Halpern (Alison.Halpern@agr.wa.gov)
Signature Date:2025-12-19-6:44:10 AM GMT-Time Source:server
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AMENDMENT NO. 1 TO
CONTRACT NO. K6454
BETWEEN
WASHINGTON STATE
DEPARTMENT OF AGRICULTURE
AND
MASON COUNTY
AND ITS AGENT
THE MASON COUNTY NOXIOUS WEED CONTROL BOARD
WSDA Contract number K6454 including any subsequent modifications thereto, between the
Washington State Department of Agriculture "WSDA", and Mason County
and its agent the Mason County Noxious Weed Control Board, is hereby amended by the mutual
consent of the parties as follows:
1. The end date of the period of performance is extended from June 30th, 2026 through June
30th, 2027 as authorized under the Period of Performance clause.
2. The maximum compensation is increased to $5756. The original compensation was
$3000 and this amendment adds $2756, for a revised maximum of $5756. Funds must
be used by June 30th, 2027.
3. Funds to be spent on control work for class A species listed in the original contract.
ACKNOWLEDGMENT
All other terms and conditions of the original contract and any subsequent amendments thereto
remain in full force and effect. The parties hereby acknowledge and accept the terms and
conditions of this Amendment which is executed by the persons signing below who warrant that
they have the authority to execute it on behalf of WSDA and the Contractor.
IN WITNESS WHEREOF, the parties have executed this Amendment.
MASON COUNTY WASHINGTON STATE
AND ITS AGENT THE MASON COUNTY DEPARTMENT OF AGRICULTURE
NOXIOUS WEED CONTROL BOARD
Signature Signature
Date Date
Page 1 of 1
. • MASON COUNTY
Public Health & Human Services
Briefing
October 12, 2026
Briefing Items
Housing & Behavioral Health Advisory Board Citizen Interview—Melissa Casey
Homeless Response System Services Agency Subcontracts—Melissa Casey
Real Property Acquisition Request for Proposals (RFP)—Melissa Casey
Discussion Items
`PSpis CO( )i
Mason County
Agenda Request Form
1854
To: Board of Mason County Commissioners Item No.
From: Melissa Casey Ext:404
Department: Public Health Briefing: ❑0
Action Agenda: ❑
Public Hearing: ❑
Special Meeting: ❑
Briefing Date(s): 10/12/26 Agenda Date(s): Click or tap here to enter text.
Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ IT ❑ Risk ❑ Other
(Please ensure proper internal review channels have been followed, this is the responsibility of the
requesting Department)
Item: Housing&Behavioral Health Advisory Citizen Application
Background/Executive Summary:
The Housing and Behavioral Health Advisory Board is a seven-member board appointed to advise the
Board of County Commissioners on the use of state and local funds to address affordable housing,
homelessness, and behavioral health treatment in Mason County. This advisory board has three citizen
positions which are appointed by the BoCC.We currently have one vacant citizen position for
Commissioner District 2; one application has been received from Dean Jewett.
Associated Costs/Budget Impact(amount, funding source,budget amendment, etc.):
N/A
Public Outreach:
N/A
Requested Action:
Schedule interview with applicant
Attachment(s):
Dean Jewett Application
Received 10.13.2026
Commissioners Randy Neatherlin
and Pat Tarzwell.Travis Adams,
McKenzie Smith,Melissa Casey
Entry#: 111 - Housing and Behavioral Health Advisory Board Status: Submitted Submitted: 10/6/2026 1:04 PM
Advisory Board Name:
Housing and Behavioral Health Advisory Board
1854
Name: Today's Date:
Dean Jewett 10/6/2026
Address
861 se old Arcadia rd, Shelton, Washington 98584
Voting Precinct: Phone Email
309 (360) 850-9629 masonholdings82@gmaiI.com
Community Service: Employment:
Little league baseball, softball, basketball, Telecom industry, build out of CATV systems, AT&T,
Litter clean up "No more" group, Comcast, several others,
Homeless task force (City of Shelton) Built Sheltons telecom systems in the 1980's,
Civilian advisory panal Shelton police dept, Member of Self employed, construction, food trucks
Wa state food truck association, active community
member speaking at school boards, City council,
County Commissioner's.
Lifelong school volunteer.
What do you perceive is the role or purpose of this advisory board?
To work collaborative towards a much needed reduction in the negative impact on a community,
Life skills training and accountability to encourage self awareness and self sufficiency,
Identifying redundancy in the industrial homeless complex and making changes to produce positive results.
What interest or skills do you wish to offer this advisory board?
Conflict resolution,
Open minded, hard work, community driven, determination...note taking, can do attributes...
List any financial, professional, or voluntary affiliations that could create a potential conflict of interest:
None
Required Training: Yes or No:
Participation is dependent on attending certain trainings such as the Open Public Meetings Act Yes
(OPMA) and Public Records Act (PRA) trainings at no cost to you. Will you be able to attend
such trainings?
How much time can you corn- Are you a U.S. citizen and *For Civil Service applications ONLY,
mit to this advisory board: Mason County resident? what is your political party?
Weekly Yes
*For Wake Board Advisory Committee applications ONLY: *For TRL Board applications ONLY,
what is your budget experience?
`PSpis CO( )U��
Mason County
Agenda Request Form
1854
To: Board of Mason County Commissioners Item No.
From: Melissa Casey Ext:404
Department: Public Health Briefing: ❑X
Action Agenda:
Public Hearing: ❑
Special Meeting: ❑
Briefing Date(s): 6/29/26,8/31/26, 10/12/26 Agenda Date(s): 10/27/26
Internal Review: ❑ Finance ❑ Human Resources ® Legal ❑ IT ® Risk ❑ Other
(Please ensure proper internal review channels have been followed, this is the responsibility of the
requesting Department)
Item: FY27 Homeless Response System Services Agency Subcontracts
Background/Executive Summary:
A request for proposals was released for Homeless Crisis Response System Services on July 7,2026,
funded through the Consolidated Homeless Grant(CHG)and Local Document Recording Fees(RCW
36.22.250),which are administered by Mason County.These funding sources support programs and
services that address the immediate needs of individuals and families experiencing homelessness while
helping them obtain and maintain stable housing.The Housing&Behavioral Health Advisory Board
reviewed and scored applications, and the funding recommendations for the programs and service
providers have been previously reviewed and approved by the BoCC.
Associated Costs/Budget Impact(amount, funding source,budget amendment, etc.):
$343,933 from Department of Commerce Consolidated Homeless Grant Contract Number: 26-46108-20
and$157,000 from Local Document Recording Fees(RCW 36.22.250)
Public Outreach:
News Release; followed a competitive bid process per Resolution No. 2025-015 to select service
providers; Housing&Behavioral Health Advisory Board scored applications and made funding
recommendations
Requested Action:
Move to October 27,2026 action agenda for approval of the subcontracts with Family Support Center of
South Sound($50,025) and ShelterWorks($183,058) for FY27 homeless crisis response system services
and the subcontract amendment with Crossroads Housing($267,850)for the expansion of scattered-site
emergency shelter and permanent supportive housing
Attachment(s):
Crossroads Housing FY26-27 CHG.2163_Amendment#4
FSCSS FY27 CHG Contract
ShelterWorks FY27 CHG Contract
MASON COUNTY
PROFESSIONAL SERVICES CONTRACT
CONTRACT #
This CONTRACT is made and entered into by and between Mason County, hereinafter referred
to as"COUNTY" and ShelterWorks, hereinafter referred to as"CONTRACTOR."
Contracted Entity ShelterWorks
Address 103 W Pine St
City, State, Zip Code Shelton, WA 98584
Phone 360-463-1324
Primary Contact: Name, Title Sam Loomis, President
Primary Contact: E-mail samloomis2 mail.com
Washington State UBI# 603 602 787
Federal EIN 82-2311238
Total Award/Contract Value $183,058
Funding Source Consolidated Homeless Grant (CHG)
Contract Term September 15, 2026—March 31, 2027
COUNTY and CONTRACTOR, as defined above, acknowledge, and accept the terms of this
contract and EXHIBITS and have executed this contract on the date below to start as of the
date and year referenced above. The rights and obligations of both parties to this contract are
governed by this contract including any Special Terms and Conditions, General Terms and
Conditions, Exhibits, and the following other documents incorporated by reference: Original RFP
application, instructions, and disclosures.
CONTRACTOR NAME BOARD OF COUNTY COMMISSIONERS
MASON COUNTY,WASHINGTON
Agency Name Pat Tarzweil, Chair
Authorized Signature Date
APPROVED AS TO FORM:
Print Name & Title
Date ie DPA
Professional Services Contract (rev 07/2025) Page 1
Special Terms and Conditions
CONTRACTOR agrees to the following: The award of funds does not guarantee that the
CONTRACTOR will receive funding if special conditions are not met. The following documents
are requirements and must be received within 30 days of the date of execution for the
CONTRACTOR to submit an invoice and receive funding. If the agency has provided these
documents under a previous contract, only updated documents need to be provided. For
tracking purposes, please notify COUNTY on each item stating "no updates" if this is the case.
1. CONTRACT REQUIREMENTS to receive funding:
a. Vendor Payment Form
b. Certificate of Insurance (see Exhibit B Insurance Requirements)
c. Program Organization Chart
d. Cost Distribution Plan (if applicable)
e. Policies & Procedures related to avoiding Duplicate Billing
2. Consolidated Homeless Grant funding must be prioritized for preserving and maintaining
existing programs and service levels, as reported to Commerce in the SFY 2024 Annual
Expenditure Report.
Continued Availability of Shelter Facility:
ShelterWorks acknowledges that its continued possession of and lawful authority to operate the
emergency shelter at 218 N 3rd St, Shelton, WA 98584 ("Facility") is material to this Contract
and to the County's provision of funding hereunder. ShelterWorks shall promptly notify the
County in writing upon receiving notice of any proposed or completed sale or transfer of the
Facility, termination or nonrenewal of its lease, or any other circumstance that may materially
affect ShelterWorks' ability to occupy the Facility and provide the services required by this
Agreement.
If, during the term of this Contract, the Facility is sold, transferred, or otherwise becomes
unavailable to ShelterWorks, and ShelterWorks is unable to continue providing the services
required by this Contract at the Facility, the County may, in its sole discretion: (1) approve in
writing an alternative facility proposed by ShelterWorks; (2) suspend payments under this
Contract until services resume at a facility approved by the County; or (3) terminate this
Contract, in whole or in part, upon written notice to ShelterWorks without penalty or further
financial obligation, except for payment for eligible services properly performed and costs
properly incurred prior to the effective date of termination.
ShelterWorks shall not use County funds to pay costs associated with relocation to, acquisition
of, or operation at an alternative facility without the County's prior written approval. Nothing in
this section obligates the County to provide additional funding resulting from the sale, transfer,
loss, or unavailability of the Facility.
Federal and State Benchmarks, Data Collection, and Evaluation:
The Department of Housing and Urban Development (HUD) and the Department of Commerce
may require additional reporting of programs and continuums of care directly or indirectly related
to the funding awarded such as, but not limited to, Coordinated Entry, Data Quality, Data
Timeliness, Housing Inventory Report, Annual Performance Report, Point in Time Count and
System Performance Measures. CONTRACTOR agrees to participate in these evaluation
efforts, meet individual benchmarks that contribute to the system and will fulfill the data
collection and reporting requirements specified at the time of the request. It will be the
obligation of the COUNTY representatives, CONTRACTOR and other contractors to provide
Professional Services Contract (rev 07/2025) Page 2
protections and assurances regarding the confidentiality of data, samples of work (in any media
format) and/or interview comments provided by participants. CONTRACTOR also agrees to
provide the COUNTY with the results of any independent or self-directed evaluation or research
undertaken in respect to the funded program.
Contract Closeout:
CONTRACTOR shall adhere to any Commerce year-end fiscal deadlines. In the event of early
termination or non-renewal of a contract, final payment is contingent upon the CONTRACTOR'S
ability to provide the COUNTY with all invoices and work product including plans, narrative
reports, and data reports, to release the final payment for services within sixty (60) calendar
days of contract completion or termination. The COUNTY shall have no further obligation to pay
CONTRACTOR if any invoices or reports are past due for the sixty (60) day period following the
contract term end date. If funding has been awarded for the next grant term and there are
outstanding invoices or reports that are not completed to a satisfactory level by July 31, the
CONTRACTOR will start the new contract term in Probation Status.
General Terms and Conditions
Scope of Service:
CONTRACTOR agrees to provide COUNTY the services and any materials as set forth as
identified in "Exhibit A Scope of Service," during the CONTRACT period. In the event that
CONTRACTOR expends the total award specified in "Exhibit C Budget" before the end of the
CONTRACT duration, CONTRACTOR remains liable to provide COUNTY the services as
identified in "Exhibit A Scope of Service." No material, labor or facilities will be furnished by
COUNTY, unless otherwise provided for in the CONTRACT.
Term:
Services provided by CONTRACTOR prior to or after the term of this CONTRACT shall be
performed at the expense of CONTRACTOR and are not compensable under this CONTRACT
unless both parties hereto agree to such provision in writing. The term of this CONTRACT may
be extended by mutual consent of the parties, provided, however, that the CONTRACT is in
writing and signed by both parties.
Amendments and Extension:
This CONTRACT may be amended by mutual agreement of the parties. Such an amendment
shall not be binding unless they are in writing and signed by personnel authorized to bind each
of the parties.
The duration of this CONTRACT may be extended by mutual written consent of the parties, for
a period of up to one year, and for a total of no longer than three years.
Independent Contractor:
The CONTRACTOR shall furnish CONTRACTOR's services as an independent contractor, and
nothing herein contained shall be construed to create a relationship of employer-employee. All
payments made hereunder and all services performed shall be made and performed pursuant to
this CONTRACT by the CONTRACTOR as an independent contractor.
CONTRACTOR acknowledges that the entire compensation for this CONTRACT is specified in
Exhibit C Budget and the CONTRACTOR is not entitled to any benefits including, but not limited
to: vacation pay, holiday pay, sick leave pay, medical, dental, or other insurance benefits, or any
Professional Services Contract (rev 07/2025) Page 3
other rights or privileges afforded to employees of COUNTY. The CONTRACTOR represents
that he/she/it maintains a separate place of business, serves clients other than COUNTY, will
report all income and expense accrued under this CONTRACT to the Internal Revenue Service,
and has a tax account with the State of Washington Department of Revenue for payment of all
sales and use and Business and Occupation taxes collected by the State of Washington.
CONTRACTOR will defend, indemnify and hold harmless COUNTY, its officers, agents or
employees from any loss or expense, including, but not limited to, settlements, judgments,
setoffs, attorneys' fees or costs incurred by reason of claims or demands because of breach of
the provisions of this paragraph.
Taxes:
CONTRACTOR understands and acknowledges that COUNTY will not withhold Federal or
State income taxes. Where required by State or Federal law, the CONTRACTOR authorizes
COUNTY to withhold for any taxes other than income taxes (i.e., Medicare). All compensation
received by the CONTRACTOR will be reported to the Internal Revenue Service at the end of
the calendar year in accordance with the applicable IRS regulations. It is the responsibility of
the CONTRACTOR to make the necessary estimated tax payments throughout the year, if any,
and the CONTRACTOR is solely liable for any tax obligation arising from the CONTRACTOR's
performance of this CONTRACT. The CONTRACTOR hereby agrees to indemnify COUNTY
against any demand to pay taxes arising from the CONTRACTOR's failure to pay taxes on
compensation earned pursuant to this CONTRACT.
COUNTY will pay sales and use taxes imposed on goods or services acquired hereunder as
required by law. The CONTRACTOR must pay all other taxes, including, but not limited to,
Business and Occupation Tax, taxes based on the CONTRACTOR's gross or net income, or
personal property to which COUNTY does not hold title. COUNTY is exempt from Federal
Excise Tax.
No Guarantee of Employment:
The performance of all or part of this CONTRACT by the CONTRACTOR shall not operate to
vest any employment rights whatsoever and shall not be deemed to guarantee any employment
of CONTRACTOR or any employee of CONTRACTOR or any sub-contractor or any employee
of any sub-contractor by COUNTY at the present time or in the future.
Accounting and Payment for CONTRACTOR Services:
Payment to the CONTRACTOR for services rendered under this CONTRACT shall be as set
forth in "Exhibit C Budget." Where Exhibit C requires payments by the COUNTY, payment shall
be based upon written claims supported, unless otherwise provided in Exhibit C, by
documentation of units of work actually performed and amounts earned, including, where
appropriate, the actual number of days worked each month, total number of hours for the
month, and the total dollar payment requested, so as to comply with municipal auditing
requirements. Acceptable invoices will be processed within 30 days of receipt.
Unless specifically stated in Exhibit C or approved in writing in advance by the official executing
this CONTRACT for COUNTY or his or her designee (hereinafter referred to as the
"Administrative Officer"), COUNTY will not reimburse the CONTRACTOR for any costs or
expenses incurred by the CONTRACTOR in the performance of this CONTRACT. Where
required, COUNTY shall, upon receipt of appropriate documentation, compensate the
CONTRACTOR, no more often than monthly, in accordance with COUNTY's customary
procedures, pursuant to the fee schedule set forth in Exhibit C.
Professional Services Contract (rev 07/2025) Page 4
Budget:
CONTRACTOR further agrees that funds provided under this CONTRACT will be expended as
specifically itemized line by line in the Budget provided in Exhibit C, and that CONTRACTOR
will follow the Budget Amendment Process for quarterly expense transfers within a budget
category (i.e., operations, administration, facility support). Budget transfers will not be made
unless approved by the COUNTY. Late requests will not be accepted.
Withholding Payment:
In the event the CONTRACTOR has failed to perform any obligation under this CONTRACT
within the times set forth in this CONTRACT, then COUNTY may, upon written notice, withhold
from amounts otherwise due and payable to CONTRACTOR, without penalty, until such failure
to perform is cured or otherwise adjudicated. Withholding under this clause shall not be
deemed a breach entitling CONTRACTOR to termination or damages, provided that COUNTY
promptly gives notice in writing to the CONTRACTOR of the nature of the default or failure to
perform, and in no case more than ten (10) days after it determines to withhold amounts
otherwise due. A determination of the Administrative Officer set forth in a notice to the
CONTRACTOR of the action required and/or the amount required to cure any alleged failure to
perform shall be deemed conclusive, except to the extent that the CONTRACTOR acts within
the times and in strict accord with the provisions of the Disputes clause of this CONTRACT.
COUNTY may act in accordance with any determination of the Administrative Officer which has
become conclusive under this clause, without prejudice to any other remedy under the
CONTRACT, to take all or any of the following actions: (1) cure any failure or default, (2) to pay
any amount so required to be paid and to charge the same to the account of the
CONTRACTOR, (3) to set off any amount so paid or incurred from amounts due or to become
due the CONTRACTOR. In the event the CONTRACTOR obtains relief upon a claim under the
Disputes clause, no penalty or damages shall accrue to CONTRACTOR by reason of good faith
withholding by COUNTY under this clause.
Billing Procedures and Payment:
The funding awarded may only be used for eligible activities and expenses. COUNTY will pay
CONTRACTOR upon acceptance of services provided and receipt of properly completed
invoices, which shall be submitted to the COUNTY representative not more often than monthly.
Exceptions to the single billing per month (or quarterly) can be made by the COUNTY on a
case-by-case basis. The CONTRACTOR shall only be paid as a reimbursement of allowable
costs incurred during each invoice period, according to the terms provided in Exhibit A, if the
CONTRACTOR performs the services and submits all reporting to a satisfactory level. The
COUNTY may, in its sole discretion, withhold payments claimed by the CONTRACTOR for
services rendered if the CONTRACTOR fails to satisfactorily comply with any term or condition
of this CONTRACT. No payments in advance or in anticipation of services or supplies to be
provided under this CONTRACT shall be made by the COUNTY. No payment shall be made for
any work performed by the CONTRACTOR, except for work identified and set forth in this
CONTRACT. Unless otherwise provided for in this CONTRACT or any exhibits hereto, the
CONTRACTOR will not be paid for any billings or invoices presented for costs incurred prior to
the date of execution or after June 30, 2027. The CONTRACTOR is responsible for any audit
exceptions or disallowable costs incurred by its own organization or that of its subcontractors.
Duplicate Payment:
A duplication of benefits (DOB) occurs when a person, household, business, government, or
other entity receives financial assistance from multiple sources for the same purpose, and the
total assistance received for that purpose is more than the total need for assistance. The
COUNTY shall not pay CONTRACTOR if the CONTRACTOR has charged or will charge any
Professional Services Contract (rev 07/2025) Page 5
other party under any other Grant, subgrant/subcontract, or agreement, for the same services or
expenses. If it is determined that CONTRACTOR has received duplicate payment, the
CONTRACTOR must pay back the COUNTY for these expenses. The CONTRACTOR must
have policies and procedures that differentiate funding and program FTE, enrollment criteria,
program descriptions, caseloads, or similar methods.
Fraud and Other Loss Reporting:
CONTRACTOR shall report in writing all known or suspected fraud or other loss of any funds or
other property furnished under this CONTRACT immediately or as soon as practicable. All
cases reported to law enforcement must be tracked and follow the fraud guidance in the
guidelines.
Labor Standards:
CONTRACTOR agrees to comply with all applicable state and federal requirements, including
but not limited to those pertaining to payment of wages and working conditions, in accordance
with RCW 39.12.040, the Prevailing Wage Act; the Americans with Disabilities Act of 1990; the
Davis-Bacon Act; and the Contract Work Hours and Safety Standards Act providing for weekly
payment of prevailing wages, minimum overtime pay, and providing that no laborer or mechanic
shall be required to work in surroundings or under conditions which are unsanitary, hazardous,
or dangerous to health and safety as determined by regulations promulgated by the Federal
Secretary of Labor and/or the State of Washington.
Assignment and Subcontracting:
The performance of all activities contemplated by this CONTRACT shall be accomplished by
CONTRACTOR. No portion of this CONTRACT may be assigned or subcontracted to any other
individual, firm or entity without the express and prior written approval of COUNTY. If
subcontracting is approved, the CONTRACTOR is responsible to COUNTY should the
subcontractor fail to comply with any applicable term or condition of this contract.
CONTRACTOR shall audit and monitor the activities of the subcontractor during the contract
term to assure fiscal conditions and performance metrics are met. COUNTY will be included on
any audit or monitoring activities and reports.
Conflict of Interest:
If at any time prior to commencement of, or during the term of this CONTRACT, CONTRACTOR
or any of its employees involved in the performance of this CONTRACT shall have or develop
an interest in the subject matter of this CONTRACT that is potentially in conflict with the
COUNTY's interest, then CONTRACTOR shall immediately notify COUNTY of the same. The
notification of COUNTY shall be made with sufficient specificity to enable COUNTY to make an
informed judgment as to whether or not COUNTY's interest may be compromised in any
manner by the existence of the conflict, actual or potential. Thereafter, COUNTY may require
CONTRACTOR to take reasonable steps to remove the conflict of interest. COUNTY may also
terminate this CONTRACT according to the provisions herein for termination.
Non-Discrimination in Employment:
COUNTY's policy is to provide equal opportunity in all terms, conditions and privileges of
employment for all qualified applicants and employees without regard to race, color, creed,
religion, national origin, sex, sexual orientation, age, marital status, disability, or veteran status.
CONTRACTOR shall comply with all laws prohibiting discrimination against any employee or
applicant for employment on the grounds of race, color, creed, religion, national origin, sex,
sexual orientation, age, marital status, disability, or veteran status, except where such
constitutes a bona fide occupational qualification.
Professional Services Contract (rev 07/2025) Page 6
Furthermore, in those cases in which CONTRACTOR is governed by such laws,
CONTRACTOR shall take affirmative action to insure that applicants are employed, and treated
during employment, without regard to their race, color, creed, religion, national origin, sex, age,
marital status, sexual orientation, disability, or veteran status, except where such constitutes a
bona fide occupational qualification. Such action shall include, but not be limited to: advertising,
hiring, promotions, layoffs or terminations, rate of pay or other forms of compensation benefits,
selection for training including apprenticeship, and participation in recreational and educational
activities. In all solicitations or advertisements for employees placed by them or on their behalf,
CONTRACTOR shall state that all qualified applicants will receive consideration for employment
without regard to race, color, religion, sex or national origin.
The foregoing provisions shall also be binding upon any sub-contractor, provided that the
foregoing provision shall not apply to contracts or sub-contractors for standard commercial
supplies or raw materials, or to sole proprietorships with no employees.
Non-Discrimination in Client Services:
CONTRACTOR shall not discriminate on the grounds of race, color, creed, religion, national
origin, sex, age, marital status, sexual orientation, disability, or veteran status; or deny an
individual or business any service or benefits under this CONTRACT; or subject an individual or
business to segregation or separate treatment in any manner related to his/her/its receipt any
service or services or other benefits provided under this CONTRACT; or deny an individual or
business an opportunity to participate in any program provided by this CONTRACT.
Waiver of Noncom petition:
CONTRACTOR irrevocably waives any existing rights which it may have, by contract or
otherwise, to require another person or corporation to refrain from submitting a proposal to or
performing work or providing supplies to COUNTY, and CONTRACTOR further promises that it
will not in the future, directly or indirectly, induce or solicit any person or corporation to refrain
from submitting a bid or proposal to or from performing work or providing supplies to COUNTY.
Debarment Certification:
The CONTRACTOR, by signature to this contract, certifies that the CONTRACTOR is not
presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily
excluded from participating in this contract by any Federal department or agency.
Work Product:
CONTRACTOR will provide COUNTY with all work product including; plans, data reports, prior
to the release of the final payment for services.
Patent/Copyright Infringement:
CONTRACTOR will defend and indemnify COUNTY from any claimed action, cause or demand
brought against COUNTY, to the extent such action is based on the claim that information
supplied by the CONTRACTOR infringes any patent or copyright. CONTRACTOR will pay
those costs and damages attributable to any such claims that are finally awarded against
COUNTY in any action. Such defense and payments are conditioned upon the following:
A. CONTRACTOR shall be notified promptly in writing by COUNTY of any notice of such claim.
B. CONTRACTOR shall have the right, hereunder, at its option and expense, to obtain for
COUNTY the right to continue using the information, in the event such claim of infringement, is
made, provided no reduction in performance or loss results to COUNTY.
Confidentiality:
Professional Services Contract (rev 07/2025) Page 7
CONTRACTOR, its employees, sub-contractors, and their employees shall maintain the
confidentiality of all information provided by COUNTY or acquired by CONTRACTOR in
performance of this CONTRACT, except upon the prior written consent of COUNTY or an order
entered by a court after having acquired jurisdiction over COUNTY. CONTRACTOR shall
immediately give to COUNTY notice of any judicial proceeding seeking disclosure of such
information. CONTRACTOR shall indemnify and hold harmless COUNTY, its officials, agents
or employees from all loss or expense, including, but not limited to, settlements, judgments,
setoffs, attorneys' fees and costs resulting from CONTRACTOR's breach of this provision.
Right to Review:
This CONTRACT is subject to review by any Federal, State or COUNTY auditor, solely as it
relates to the Term and Scope of Work of this CONTRACT. COUNTY or its designee shall have
the right to review and monitor the financial and service components of this program by
whatever means are deemed expedient by the Administrative Officer. Such review will occur
with thirty (30) days' written notice and may include, but is not limited to, on-site inspection by
COUNTY agents or employees, inspection of all records or other materials pertinent to the
Scope of Work and its performance during the Term of this CONTRACT, and any and all
communications with or evaluations by service recipients under this CONTRACT. The right to
review under this section does not extend to records, materials, systems, or activities of
CONTRACTOR that are unrelated to the Scope of Work or that pertain to periods outside the
Term of this CONTRACT, except as required by law. CONTRACTOR shall preserve and
maintain all financial records and records relating to the performance of work under the Scope
of Work during the Term of this CONTRACT for six (6) years after CONTRACT termination, and
shall make them available for such review, within Mason County, State of Washington, upon
request. CONTRACTOR also agrees to notify the Administrative Officer in advance of any
inspections, audits, or program review by any individual, agency, or governmental unit whose
purpose is to review the services provided within the terms of this CONTRACT. If no advance
notice is given to CONTRACTOR, then CONTRACTOR agrees to notify the Administrative
Officer as soon as it is practical.
Records Maintenance:
CONTRACTOR agrees to keep records in an easily read form sufficient to account for all
receipts and expenditures of contract funds. These records, as well as supporting
documentation, will be archived by the CONTRACTOR'S office for at least six (6) years after the
end of the contract. CONTRACTOR agrees to make such books, records, and supporting
documentation available to the COUNTY for inspection when requested.
Reporting and Other Contract Requirements:
CONTRACTOR agrees to submit program and expense reports, as well as perform all other
requirements outlined in "Exhibit A Scope of Service," on or before the dates indicated therein.
The COUNTY reserves the right to aggregate, disaggregate, analyze, reproduce, and/or
disseminate the data provided in program reports, financial activity reports, or any other reports
submitted to the COUNTY with respect to the program.
Change in Personnel:
The success of the approved program is largely contingent on the approved staffing identified in
the proposal application and/or related to the final award amount and related services. Should
there be any material change in job description, level of authority, or employment status of
program staffing (or projected staff start dates for new programs) during the term of the
CONTRACT, the COUNTY requires that the CONTRACTOR notify the COUNTY in writing
within 15 days of the change and includes a staffing plan to minimize any disruption in services.
Professional Services Contract (rev 07/2025) Page 8
CONTRACTOR will provide updates if there are any changes to the staffing plan or hiring
delays.
Equipment Purchase, Maintenance, and Ownership:
The CONTRACTOR agrees that any depreciable equipment purchased, in whole or part, with
contract funds at a cost of$1,000 per item or more, is upon its purchase the property of the
COUNTY and will be used only for the program funded. The CONTRACTOR agrees to establish
and maintain transaction documents (purchase requisitions, packing slips, invoices, receipts)
and maintenance records of equipment purchased with Contract funds. The CONTRACTOR
shall be responsible for any loss or damage to property of the COUNTY that results from the
negligence of the contractor or that results from the failure on the part of the contractor to
maintain and administer that property in accordance with sound management practices. In the
case of Early Termination, the CONTRACTOR agrees that all such equipment will be returned
to the COUNTY unless otherwise agreed upon in writing by the CONTRACTOR and the
COUNTY.
Insurance Requirements:
At a minimum, CONTRACTOR shall provide insurance that meets or exceeds the requirements
detailed in "Exhibit B Insurance Requirements."
Insurance as a Condition of Payment:
Payments due to CONTRACTOR under this CONTRACT are expressly conditioned upon the
CONTRACTOR's strict compliance with all insurance requirements under this CONTRACT.
Payment to CONTRACTOR shall be suspended in the event of non-compliance. Upon receipt
of evidence of full compliance, payments not otherwise subject to withholding or set-off will be
released to CONTRACTOR.
Industrial Insurance Waiver:
With respect to the performance of this CONTRACT and as to claims against COUNTY, its
officers, agents and employees, CONTRACTOR expressly waives its immunity under Title 51 of
the Revised Code of Washington, the Industrial Insurance Act, for injuries to its employees and
agrees that the obligations to indemnify, defend and hold harmless provided in this CONTRACT
extend to any claim brought by or on behalf of any employee of CONTRACTOR. This waiver is
mutually negotiated by the parties to this CONTRACT.
CONTRACTOR Commitments, Warranties and Representations:
Any written commitment received from CONTRACTOR concerning this CONTRACT shall be
binding upon CONTRACTOR, unless otherwise specifically provided herein with reference to
this paragraph. Failure of CONTRACTOR to fulfill such a commitment shall render
CONTRACTOR liable for damages to COUNTY. A commitment includes, but is not limited to,
any representation made prior to execution of this CONTRACT, whether or not incorporated
elsewhere herein by reference, as to performance of services or equipment, prices or options
for future acquisition to remain in effect for a fixed period, or warranties.
Defense and Indemnity Contract:
Indemnification by CONTRACTOR. To the fullest extent permitted by law, CONTRACTOR
agrees to indemnify, defend and hold COUNTY and its departments, elected and appointed
officials, employees, agents and volunteers, harmless from and against any and all claims,
damages, losses and expenses, including but not limited to court costs, attorney's fees and
alternative dispute resolution costs, for any personal injury, for any bodily injury, sickness,
disease or death and for any damage to or destruction of any property (including the loss of use
Professional Services Contract (rev 07/2025) Page 9
resulting there from) which 1) are caused in whole or in part by any act or omission, negligent or
otherwise, of the CONTRACTOR, its employees, agents or volunteers or CONTRACTOR's
subcontractors and their employees, agents or volunteers; or 2) are directly or indirectly arising
out of, resulting from, or in connection with performance of this CONTRACT; or 3) are based
upon CONTRACTOR's or its subcontractors' use of, presence upon or proximity to the property
of COUNTY. This indemnification obligation of CONTRACTOR shall not apply in the limited
circumstance where the claim, damage, loss or expense is caused by the sole negligence of
COUNTY. This indemnification obligation of the CONTRACTOR shall not be limited in any way
by the Washington State Industrial Insurance Act, RCW Title 51, or by application of any other
workmen's compensation act, disability benefit act or other employee benefit act, and the
CONTRACTOR hereby expressly waives any immunity afforded by such acts. The foregoing
indemnification obligations of the CONTRACTOR are a material inducement to COUNTY to
enter into this CONTRACT, are reflected in CONTRACTOR's compensation, and have been
mutually negotiated by the parties.
Participation by County— No Waiver. COUNTY reserves the right, but not the obligation, to
participate in the defense of any claim, damages, losses or expenses and such participation
shall not constitute a waiver of CONTRACTOR's indemnity obligations under this CONTRACT.
Survival of CONTRACTOR's Indemnity Obligations. CONTRACTOR agrees all
CONTRACTOR's indemnity obligations shall survive the completion, expiration or termination of
this CONTRACT.
Indemnity by Subcontractors. In the event the CONTRACTOR enters into subcontracts to the
extent allowed under this CONTRACT, CONTRACTOR's subcontractors shall indemnify
COUNTY on a basis equal to or exceeding CONTRACTOR's indemnity obligations to COUNTY.
Compliance with Applicable Laws, Rules and Regulations:
This CONTRACT shall be subject to all laws, rules, and regulations of the United States of
America, the State of Washington, political subdivisions of the State of Washington and Mason
County. CONTRACTOR also agrees to comply with applicable Federal, State, County or
municipal standards for licensing, certification and operation of facilities and programs, and
accreditation and licensing of individuals.
Administration of Contract:
COUNTY hereby appoints, and CONTRACTOR hereby accepts, the Mason County Public
Health and Human Services Director and his or her designee, as COUNTY's representative,
hereinafter referred to as the Administrative Officer, for the purposes of administering the
provisions of this CONTRACT, including COUNTY's right to receive and act on all reports and
documents, and any auditing performed by the COUNTY related to this CONTRACT.
The Administrative Officer for purposes of this CONTRACT is:
Melissa Casey, Community Health Manager
Mason County Public Health & Human Services
415 N. 6th Street
Phone: 360-427-9670 Ext. 404
Fax: 360-427-7787
E-mail: mcasey(c�masoncountywa.gov
Financial Contact:
Casey Bingham, Finance Manager
Professional Services Contract (rev 07/2025) Page 10
Mason County Public Health & Human Services
415 N. 6th Street
Phone: 360-427-9670 Ext. 562
Fax: 360-427-7787
E-mail: caseyb(c�masoncountywa.gov
Notice:
Except as set forth elsewhere in the CONTRACT, for all purposes under this CONTRACT
except service of process, notice shall be given by CONTRACTOR to COUNTY's Administrative
Officer under this CONTRACT. Notices and other communication may be conducted via e-mail,
U.S. mail, fax, hand-delivery or other generally accepted manner including delivery services.
Modifications:
Either party may request changes in the CONTRACT. Any and all agreed modifications, to be
valid and binding upon either party, shall be in writing and signed by both of the parties.
Termination for Default:
If CONTRACTOR defaults by failing to perform any of the obligations of the CONTRACT or
becomes insolvent or is declared bankrupt or commits any act of bankruptcy or insolvency or
makes an assignment for the benefit of creditors, COUNTY may, by depositing written notice to
CONTRACTOR in the U.S. mail, terminate the CONTRACT, and at COUNTY's option, obtain
performance of the work elsewhere. If the CONTRACT is terminated for default,
CONTRACTOR shall not be entitled to receive any further payments under the CONTRACT
until all work called for has been fully performed. Any extra cost or damage to COUNTY
resulting from such default(s) shall be deducted from any money due or coming due to
CONTRACTOR. CONTRACTOR shall bear any extra expenses incurred by COUNTY in
completing the work, including all increased costs for completing the work, and all damage
sustained, or which may be sustained by COUNTY by reason of such default.
If a notice of termination for default has been issued and it is later determined for any reason
that CONTRACTOR was not in default, the rights and obligations of the parties shall be the
same as if the notice of termination had been issued pursuant to the Termination for Public
Convenience paragraph hereof.
Termination for Public Convenience:
COUNTY may terminate this CONTRACT in whole or in part whenever COUNTY determines, in
its sole discretion, that such termination is in the interests of COUNTY. Whenever the
CONTRACT is terminated in accordance with this paragraph, CONTRACTOR shall be entitled
to payment for actual work performed in compliance with Exhibit A Scope of Service and Exhibit
C Budget. An equitable adjustment in the CONTRACT price for partially completed items of
work will be made, but such adjustment shall not include provision for loss of anticipated profit
on deleted or uncompleted work. Termination of this CONTRACT by COUNTY at any time
during the term, whether for default or convenience, shall not constitute breach of CONTRACT
by COUNTY.
Termination for Reduced Funding:
COUNTY may terminate this CONTRACT in whole or in part should COUNTY determine, in its
sole discretion, that such termination is necessary due to a decrease in available project funding
including State and/or Federal grants. Whenever the CONTRACT is terminated in accordance
with this paragraph, the CONTRACTOR shall be entitled to payment for actual work performed
in compliance with Exhibit A Scope of Service and Exhibit C Budget.
Professional Services Contract (rev 07/2025) Page 11
Disputes:
1. Differences between the CONTRACTOR and COUNTY, arising under and by virtue of the
AGREEMENT shall be brought to the attention of COUNTY at the earliest possible time in
order that such matters may be settled or other appropriate action promptly taken. For
objections that are not made in the manner specified and within the time limits stated, the
records, orders, rulings, instructions, and decisions of the Administrative Officer shall be final
and conclusive.
2. The CONTRACTOR shall not be entitled to additional compensation which otherwise may
be payable, or to extension of time for (1) any act or failure to act by the Administrative
Officer of COUNTY, or (2) the happening of any event or occurrence, unless the
CONTRACTOR has given COUNTY a written Notice of Potential Claim within ten (10) days
of the commencement of the act, failure, or event giving rise to the claim, and before final
payment by COUNTY. The written Notice of Potential Claim shall set forth the reasons for
which the CONTRACTOR believes additional compensation or extension of time is due, the
nature of the cost involved, and insofar as possible, the amount of the potential claim.
CONTRACTOR shall keep full and complete daily records of the work performed, labor and
material used, and all costs and additional time claimed to be additional.
3. The CONTRACTOR shall not be entitled to claim any such additional compensation, or
extension of time, unless within thirty (30) days of the accomplishment of the portion of the
work from which the claim arose, and before final payment by COUNTY, the
CONTRACTOR has given COUNTY a detailed written statement of each element of cost or
other compensation requested and of all elements of additional time required, and copies of
any supporting documents evidencing the amount or the extension of time claimed to be
due.
Arbitration:
Other than claims for injunctive relief brought by a party hereto (which may be brought either in
court or pursuant to this arbitration provision), and consistent with the provisions hereinabove,
any claim, dispute or controversy between the parties under, arising out of, or related to this
CONTRACT or otherwise, including issues of specific performance, shall be determined by
arbitration in Shelton, Washington, under the applicable American Arbitration Association (AAA)
rules in effect on the date hereof, as modified by this CONTRACT. There shall be one arbitrator
selected by the parties within ten (10) days of the arbitration demand, or if not, by the AAA or
any other group having similar credentials. Any issue about whether a claim is covered by this
CONTRACT shall be determined by the arbitrator. The arbitrator shall apply substantive law
and may award injunctive relief, equitable relief(including specific performance), or any other
remedy available from a judge, including expenses, costs and attorney fees to the prevailing
party and pre-award interest, but shall not have the power to award punitive damages. The
decision of the arbitrator shall be final and binding and an order confirming the award or
judgment upon the award may be entered in any court having jurisdiction. The parties agree
that the decision of the arbitrator shall be the sole and exclusive remedy between them
regarding any dispute presented or pled before the arbitrator. At the request of either party
made not later than forty-five (45) days after the arbitration demand, the parties agree to submit
the dispute to nonbinding mediation, which shall not delay the arbitration hearing date; provided,
that either party may decline to mediate and proceed with arbitration.
Any arbitration proceeding commenced to enforce or interpret this CONTRACT shall be brought
within six (6) years after the initial occurrence giving rise to the claim, dispute or issue for which
arbitration is commenced, regardless of the date of discovery or whether the claim, dispute or
issue was continuing in nature. Claims, disputes or issues arising more than six (6) years prior
Professional Services Contract (rev 07/2025) Page 12
to a written request or demand for arbitration issued under this Agreement are not subject to
arbitration.
Venue and Choice of Law:
In the event that any litigation should arise concerning the construction or interpretation of any
of the terms of this CONTRACT, the venue of such action of litigation shall be in the courts of
the State of Washington and Mason County. Unless otherwise specified herein, this
CONTRACT shall be governed by the laws of Mason County and the State of Washington.
Severability:
If any term or condition of this CONTRACT or the application thereof to any person(s) or
circumstances is held invalid, such invalidity shall not affect other terms, conditions or
applications which can be given effect without the invalid term, condition or application. To this
end, the terms and conditions of this CONTRACT are declared severable.
Waiver:
Waiver of any breach or condition of this CONTRACT shall not be deemed a waiver of any prior
or subsequent breach. No term or condition of this CONTRACT shall be held to be waived,
modified or deleted except by an instrument, in writing, signed by the parties hereto. The failure
of COUNTY to insist upon strict performance of any of the covenants of this CONTRACT, or to
exercise any option herein conferred in any one or more instances, shall not be construed to be
a waiver or relinquishment of any such, or any other covenants or contracts, but the same shall
be and remain in full force and effect.
Order of Precedence:
A. Applicable federal, state, and county statutes, regulations, policies, and procedures
B. Funding source agreement(s) including attachments
C. Special Terms and Conditions
D. General Terms and Conditions
E. Exhibit A, Scope of Service
F. Exhibit B, Insurance Requirements
G. Exhibit C, Budget
H. RFP application, instructions, and disclosures, to the extent incorporated by reference
I. Consolidated Homeless Grant (CHG) Guidelines, CHG Supplemental Manual
Entire Contract:
This written CONTRACT, comprised of the writings signed or otherwise identified and attached
hereto, represents the entire CONTRACT between the parties and supersedes any prior oral
statements, discussions, or understandings between the parties.
Professional Services Contract (rev 07/2025) Page 13
EXHIBIT A
SCOPE OF SERVICE
A. Consolidated Homeless Grant funding must be prioritized for preserving and maintaining
existing programs and service levels (i.e., households served), as reported to Commerce in
the SFY 2024 Annual Expenditure Report.
B. CONTRACTOR shall commit to operating a high-performing crisis response system in their
county by:
a. Assessing each household's housing needs and facilitating housing stability with the
goal of obtaining or maintaining permanent housing.
b. Employing a progressive engagement service model.
c. Prioritizing households most likely to become homeless when using homelessness
prevention rent assistance.
d. Being anti-racist leaders in their crisis response systems and facilitating partnerships
among organizations that respond to the disproportionality in services and outcomes
for communities that may not seek assistance from mainstream organizations.
C. CONTRACTOR shall submit the deliverables outlined in EXHIBIT D DELIVERABLE TABLE
on time with truthful, accurate information.
D. CONTRACTOR shall comply with all of the requirements, policies and procedures in the
Consolidated Homeless Grant Guidelines, including the Washington State Coordinated
Entry Guidelines.
E. CONTRACTOR roles and responsibilities:
a. Provide direct service delivery according to the descriptions in the homeless
response system RFP, CHG Guidelines, CHG Supplemental Manual, and best
practices for the programs being implemented.
b. Identify individuals in need and work with other service providers to prioritize aid,
ensuring those who need help most get it quickly.
c. Assess eligibility and apply housing first principles, trauma-informed care, and harm
reduction to help program participants achieve stability and positive housing
outcomes.
d. Involve people who have experienced homelessness in developing service delivery
models and provide opportunities for their feedback.
e. Ensure the Washington Homeless Management Information System (HMIS)
operates in accordance with RCW 43.185C.180, the CHG Guidelines, and HUD data
standards:
1. All projects are set up correctly in HMIS
2. All data is accurate, complete, and timely
f. Respond to the disproportionality in access to services, service provision, and
outcomes.
g. Use a progressive engagement service model.
h. Operate programs within the approved budget and households served.
Project Intervention Type Funded: Overnight Emergency Shelter
Professional Services Contract (rev 07/2025) Page 14
Overnight Emergency Shelters: (CHG 1.4.1.1)
Emergency Shelters address the immediate needs of vulnerable populations by offering short-
term, temporary overnight shelter for people experiencing homelessness. They may operate
through facility-based sites or use hotel/motel vouchers. The effectiveness of Emergency
Shelters is measured by their capacity to be full, their racial equity, and the number of
households that transition from shelters to stable housing outcomes.
ShelterWorks will provide low-barrier overnight shelter for single adults without children, on a
first-come, first-served basis, between 7:00 pm and 7:30 am, along with meals, hygiene
facilities/showers, and clothing. Case management will be available onsite, provided by certified
peer counselors with lived experience in homelessness and recovery. All services will be offered
at Community Lifeline, 218 N Third Street in Shelton, under an agreement between
ShelterWorks and Community Lifeline.
Emergency Shelter Deliverables:
1. Achieve a capacity of 35 beds filled with provisions for up to 56 beds during extreme
weather events. During instances of increased capacity, the organization will partner
with other agencies for volunteer staffing.
2. Adhere to the Conditional Use Permit on file with the City of Shelton.
3. Adhere to the Low Barrier Housing Requirement (CHG Section 2.1.2).
4. Provide two daily meals: evening meal and morning to-go meal.
5. Provide hygiene facilities, showers, clothing, laundry, clean drinking water, a mailing
address and phone for clients, basic medical access, and referrals to housing
navigators.
6. Operate a notification system for key community partners, providers, police, and fire via
Facebook, lighted sign, and nightly email on bed availability, referral process, and
provide adequate resources and assistance to individuals that are unable to stay when
the shelter is at maximum occupancy capacity or when the shelter or part of the shelter
is closed for any reason.
7. Enroll clients in Coordinated Entry within 24 hours, in cooperation with Crossroads
Housing.
8. Staff are trained in CPR, crisis intervention, de-escalation, and trauma-informed training,
and at least one fully trained person is staffed on every shift.
9. Develop and implement a hazardous weather response plan with the ability to increase
capacity and respond to community needs during periods of extremely cold weather (i.e.,
when the windchill reaches 35 degrees or below, a combination of cold temperatures
and precipitation, flooding)
10. Policies and Procedures that demonstrate the following:
a. Check-in process that includes a reasonable check-in time and accounts for
households that may be late or unable to make a predetermined time.
b. The protocol when maximum capacity is reached and the procedures to assist
households in finding other shelter options.
c. Protocols for emergency situations when employees are present and, if different,
during hours when employees are not present.
d. The process for shelter stayer to exit each day and included length of time.
e. Bed bug screening, mitigation, and avoidance.
f. Low barrier housing requirement.
g. The right to refuse shelter if the participant is a danger to themselves or others;
wishes to retain possession of a weapon; or is uncooperative, abusive or violent
toward staff or other clients.
Professional Services Contract (rev 07/2025) Page 15
h. Referral process for clients in need of medical treatment or supervision or who
have a known case of a highly contagious condition (lice, scabies, bedbugs,
MRSA, etc.).
Program Budget:
Accounting $1,237.00
Executive Director $1,200.00
Insurance $650.00
Administration
Office Supplies $100.00
Website/Software $100.00
Total Administration $3,287.00
Building Rent $1,200.00
Staff(Shelter Aids) $19,535.09
Facility Support Utilities $2,100.00
Shelter Supplies $200.00
Meals $1,000.00
Total Facility Support $24,035.09
Total Monthly Expenses $27,322.09
Professional Services Contract (rev 07/2025) Page 16
EXHIBIT B
INSURANCE REQUIREMENTS
Prior to the beginning of and throughout the duration of the Work, CONTRACTOR will maintain
insurance in conformance with the requirements set forth below. CONTRACTOR will use
existing coverage to comply with these requirements. If that existing coverage does not meet
the requirements set forth here, it will be amended to do so. CONTRACTOR acknowledges that
the insurance coverage and policy limits set forth in this section constitute the minimum amount
of coverage required. Any insurance proceeds in excess of the limits and coverage required in
this agreement and which is applicable to a given loss, will be available to COUNTY.
A. MINIMUM Insurance Requirements:
1. Commercial General Liability Insurance using Insurance Services Office "Commercial
General Liability" policy form CG 00 01, with an edition date prior to 2004, or the exact
equivalent. Coverage for an additional insured shall not be limited to its vicarious liability.
Defense costs must be paid in addition to limits. Limits shall be no less than $1,000,000 per
occurrence for all covered losses and no less than $2,000,000 general aggregate, for bodily
injury, personal injury, property damage, and products/completed operations, including
without limitation, blanket contractual liability.
2. Workers' Compensation on a state-approved policy form providing statutory benefits as
required by law with employer's liability limits for CONTRACTOR's, no less than $1,000,000
per accident for all covered losses.
3. Business Auto Coverage on ISO Business Auto Coverage form CA 00 01 including owned,
non-owned and hired autos, or the exact equivalent. Limits shall be no less than $1,000,000
per accident, combined single limit. If CONTRACTOR owns no vehicles, this requirement
may be satisfied by a non-owned auto endorsement to the general liability policy described
above. If CONTRACTOR or CONTRACTOR's employees will use personal autos in any way
on this project, CONTRACTOR shall obtain evidence of personal auto liability coverage for
each such person.
4. Professional liability (errors & omissions) insurance. Consultant shall maintain professional
liability insurance that covers the Services to be performed in connection with this
Agreement, in the minimum amount of$1,000,000 per claim and in the aggregate. Any
policy inception date, continuity date, or retroactive date must be before the effective date of
this agreement and Consultant agrees to maintain continuous coverage through a period no
less than three years after completion of the services required by this agreement. Coverage
shall include acts, errors, or omissions arising from professional services, including housing
placement, case management, compliance reporting, and administration of grant funds.
5. Cyber Liability Coverage. CONTRACTOR shall maintain cyber liability insurance with limits
of not less than $1,000,000 per claim and $2,000,000 aggregate. Such coverage shall
include privacy liability, network security, breach response, notification, credit monitoring,
regulatory defense, and system restoration expenses related to the use and access of HMIS
and other client data.
Professional Services Contract (rev 07/2025) Page 17
6. Excess or Umbrella Liability Insurance (Over Primary) if used to meet limit requirements,
shall provide coverage at least as broad as specified for the underlying coverages. Such
policy or policies shall include as insureds those covered by the underlying policies,
including additional insureds. Coverage shall be "pay on behalf", with defense costs payable
in addition to policy limits. There shall be no cross-liability exclusion precluding coverage for
claims or suits by one insured against another. Coverage shall be applicable to County for
injury to employees of Contractor, subcontractors or others involved in the Work. The scope
of coverage provided is subject to approval of County following receipt of proof of insurance
as required herein.
B. Certificate of Insurance:
A Certificate of Insurance naming COUNTY as the Certificate Holder must be provided to
COUNTY within five (5) days of CONTRACT execution.
C. Basic Stipulations:
1. CONTRACTOR agrees to endorse third party liability coverage required herein to include as
additional insureds COUNTY, its officials, employees and agents, using ISO endorsement
CG 20 10 with an edition date prior to 2004. CONTRACTOR also agrees to require all
contractors, subcontractors, and anyone else involved in this CONTRACT on behalf of the
CONTRACTOR (hereinafter"indemnifying parties") to comply with these provisions.
2. CONTRACTOR agrees to waive rights of recovery against COUNTY regardless of the
applicability of any insurance proceeds, and to require all indemnifying parties to do
likewise.
3. All insurance coverage maintained or procured by CONTRACTOR or required of others by
CONTRACTOR pursuant to this CONTRACT shall be endorsed to delete the subrogation
condition as to COUNTY, or must specifically allow the named insured to waive subrogation
prior to a loss.
4. All coverage types and limits required are subject to approval, modification and additional
requirements by COUNTY. CONTRACTOR shall not make any reductions in scope or limits
of coverage that may affect COUNTY's protection without COUNTY's prior written consent.
5. CONTRACTOR agrees to provide evidence of the insurance required herein, satisfactory to
COUNTY, consisting of: a) certificate(s) of insurance evidencing all of the coverages
required and, b) an additional insured endorsement to CONTRACTOR's general liability
policy using Insurance Services Office form CG 20 10 with an edition date prior to 2004.
CONTRACTOR agrees, upon request by COUNTY to provide complete, certified copies of
any policies required within 10 days of such request. COUNTY has the right, but not the
duty, to obtain any insurance it deems necessary to protect its interests. Any premium so
paid by COUNTY shall be charged to and promptly paid by CONTRACTOR or deducted
from sums due CONTRACTOR. Any actual or alleged failure on the part of COUNTY or any
Professional Services Contract (rev 07/2025) Page 18
other additional insured under these requirements to obtain proof of insurance required
under this CONTRACT in no way waives any right or remedy of COUNTY or any additional
insured, in this or in any other regard.
6. It is acknowledged by the parties of this CONTRACT that all insurance coverage required to
be provided by CONTRACTOR or indemnifying party, is intended to apply first and on a
primary non-contributing basis in relation to any other insurance or self-insurance available
to COUNTY.
7. CONTRACTOR agrees not to self-insure or to use any self-insured retentions on any portion
of the insurance required herein and further agrees that it will not allow any indemnifying
party to self- insure its obligations to COUNTY. If CONTRACTOR's existing coverage
includes a self-insured retention, the self-insured retention must be declared to the
COUNTY. The COUNTY may review options with CONTRACTOR, which may include
reduction or elimination of the self-insured retention, substitution of other coverage, or other
solutions.
8. CONTRACTOR will renew the required coverage annually as long as COUNTY, or its
employees or agents face an exposure from operations of any type pursuant to this
CONTRACT. This obligation applies whether or not the CONTRACT is canceled or
terminated for any reason. Termination of this obligation is not effective until COUNTY
executes a written statement to that effect.
9. The limits of insurance as described above shall be considered as minimum requirements.
Should any coverage carried by CONTRACTOR or a subcontractor of any tier maintain
insurance with limits of liability that exceed the required limits or coverage that is broader
than as outlined above, those higher limits and broader coverage shall be deemed to apply
for the benefit of any person or organization included as an additional insured and those
limits shall become the required minimum limits of insurance in all Paragraphs and Sections
of this CONTRACT.
10. None of the policies required herein shall be in compliance with these requirements if they
include any limiting endorsement that has not been first submitted to COUNTY and
approved of in writing.
11. The requirements in this Exhibit supersede all other sections and provisions of this
CONTRACT to the extent that any other section or provision conflicts with or impairs the
provisions of this Exhibit.
12. Unless otherwise approved by COUNTY, insurance provided pursuant to these
requirements shall be by insurers authorized to do business in Washington and with a
minimum A.M. Best rating of A-:Vll.
Professional Services Contract (rev 07/2025) Page 19
13. All insurance coverage and limits provided by CONTRACTOR and available or applicable to
this agreement are intended to apply to the full extent of the policies. Nothing contained in
this CONTRACT limits the application of such insurance coverage.
14. CONTRACTOR agrees to require insurers, to provide notice to COUNTY thirty (30) days
prior to cancellation of such liability coverage or of any material alteration or non-renewal of
any such coverage, other than for non-payment of premium. CONTRACTOR shall assure
that this provision also applies to any subcontractors, joint ventures or any other party
engaged by or on behalf of contractor in relation to this agreement. Certificate(s) are to
reflect that the issuer will provide thirty (30) days' notice to COUNTY of any cancellation of
coverage.
15. COUNTY reserves the right at any time during the term of the CONTRACT to change the
amounts and types of insurance required by giving the CONTRACTOR ninety (90) days
advance written notice of such change. If such change results in substantial additional cost
to the CONTRACTOR, the COUNTY and CONTRACTOR may renegotiate
CONTRACTOR's compensation.
16. Requirements of specific coverage features are not intended as limitation on other
requirements or as waiver of any coverage normally provided by any given policy. Specific
reference to a coverage feature is for purposes of clarification only as it pertains to a given
issue and is not intended by any party or insured to be all-inclusive.
17. CONTRACTOR agrees to provide immediate notice to COUNTY of any claim or loss against
CONTRACTOR arising out of the work performed under this agreement. COUNTY assumes
no obligation or liability by such notice, but has the right (but not the duty) to monitor the
handling of any such claim or claims if they are likely to involve COUNTY.
Professional Services Contract (rev 07/2025) Page 20
EXHIBIT C
BUDGET
Emergency Shelter Fund Source FY27 Award
Administration Emergency Housing Admin 2027 $22,023
Facility Support Emergency Housing Facility Support 2027 $161,035
TOTAL Emergency Shelter $183,058
Payment:
In the event State, Federal, or local funding changes, the COUNTY reserves the right to amend
the payment terms and the amount awarded in this contract. Approved invoices will be
disbursed according to the vendor payment schedule of the County Auditor's Office. Refer to the
Billing Procedures and Payment clause of this contract for additional information.
All COUNTY-provided templates must be used and not modified without the county's written
permission. The COUNTY can change the reporting requirements by notifying the
CONTRACTOR.
Payment will be considered timely within 30 days of receipt of invoice.
Monthly Financial Invoice: Final, approved invoices are due by the 15t" of each
month
a. All invoices and reports, including HMIS, must be accurate, complete, and received to a
satisfactory level before invoices are approved and processed for reimbursement.
b. The CONTRACTOR will submit a monthly financial invoice to the COUNTY no later than
the 15th of each month for reimbursement of allowable costs; prepayment of expenses
is not allowable. Submitting invoices promptly and error-free is essential for the fastest
reimbursement turnaround possible.
c. Budget Narrative: If the invoice has a significant increase or decrease in totals, include
a budget narrative in the email submission to explain the change when the invoice is
submitted.
d. The CONTRACTOR may not manipulate, change, or adjust any template provided by
the COUNTY without prior written permission from the COUNTY.
e. Administration: Reimbursement requests cannot exceed the 1/12 monthly allotment.
For example, if the Administration allocation is 15%, administration costs may not
exceed 15% of the monthly reimbursement requests. The Department of Commerce
prefers that all overheads be budgeted and expensed in the Administration Budget
Category. Administration costs include, but are not limited to, Executive Director salary
and benefits, organization memberships or subscriptions, software licensing, business
license, general organizational insurance, conferences, organization-wide audits, board
expenses, community event registration, fire inspections, and general agency facility
costs (including those associated with the Executive Director) such as rent (building
space that is not directly attributed to a program funded through this contract),
depreciation expenses, and operations and maintenance. All amounts billed to
administration must be allowable, supported by actual costs, not double-charged, and
treated consistently in similar circumstances.
Professional Services Contract (rev 07/2025) Page 21
f. All "pooled" costs are considered "Administration" unless the County approves an
exception.
g. Time-billing: Agencies must ensure that processes are in place to track employee time
to the program they are working in and only bill hours to a program for time worked in
each program. Program employees must use time-billing methods to track the time
spent on tasks or projects directly related to the program. This helps reduce billing errors
and ensures that every program is charged appropriately.
h. Salary &Wages: The COUNTY will reimburse hourly rates and accrued/unused PTO in
accordance with RCW 49.48.010, without incentives such as bonuses, except for grants
that specifically allow it (e.g., the inflationary increase from FY24 and FY25). Payouts
are distributed across all programs that fund the position. Salary and benefits are
itemized separately.
i. Item Descriptions: To help ensure no duplication of expenses, include specific
descriptions in the journal entry or the itemized expense list. Include the date range for
utilities, rent, or other monthly recurring costs. Including the account numbers or
building addresses is helpful when the organization has similar costs for different
buildings (e.g., utilities and off-site shelters).
j. Reimbursement in one fiscal year may not exceed the approved annual budget.
Suppose annual budgeted funds are expended before the end of the first fiscal year. In
that case, no additional reimbursements for that fiscal year will be approved, and
programs/services are expected to continue. Any unspent funds will be rolled into the
next fiscal year if the grant or budget category allows. Programs funded from the state
fiscal budget, such as the Housing and Essential Needs program, do not have funds that
carry over.
k. The CONTRACTOR must retain all backup documentation, including policies and
procedures for tracking employee time to grants and calculating holiday and overtime
pay.
I. Invoices must be easily read, with program expenses organized and labeled. Arrange
the backup documentation in the order in which items appear on the invoice.
m. Errors: If you make an error in any previous months or overpayments or
underpayments, contact the COUNTY to determine the next steps. Monthly spend-down
amounts may not be changed after an invoice has been submitted, approved, and paid.
n. Allowable Expenses: The first step is to review the Scope of Service in the contract for
approved project intervention types and the expenses directly associated with
implementing the approved program. The next step is to review the CHG Guidelines. If
any questions or clarification about allowable expenses remain, contact the COUNTY
before making any purchases to avoid non-reimbursable situations.
o. Budget Adjustments/Revisions: Budget adjustments/revisions are when money is
moved from one budget category to another. All budget revision requests must use the
Contract Budget Transfer Request Form. Budget revisions are allowable up to once
per quarter. CHG Contracts will require Commerce approval and follow CHG
Guidelines. No more than 10% of the program budget may be transferred, and no
money may be transferred from the Rent Budget category.
p. Financial Contract Amendments: Contract amendments will be issued when there is a
change in the total contract award. Amendments are also required in CHG contracts
when the total budget adjustment for the county or sequential adjustments exceed(s)
10% of the award.
q. De-obligation of Funds: Budget categories are monitored for over- or underspending.
In some cases, a de-obligation of funds will be required for categories that are
underspent or tracking to underspend by more than five percent.
Professional Services Contract (rev 07/2025) Page 22
r. Submit monthly invoices electronically to Todd Parker(tparker(c�masoncountywa.gov)
using the correct naming convention. Each invoice must include:
• The name of the agency,
• Date submitted,
• Dates of service the invoice represents
• Contract number,
• Invoice number
• Version number when resubmitting invoice corrections
• Name of funding source,
• Total reimbursement request per funding source,
• Salary or Time Worked and benefits are separated
• Vacation (PTO), Holiday Pay, and Overtime are separated from Time Worked.
• Total hours worked by employees for each program and ensure time-billing.
• General Ledgers or backup documentation that includes expenses broken out by
the budget category. These reports cannot include client names or identifying
information. Use HMIS numbers in the description when any funds are paid on
behalf of or, if allowed, directly to the household. The landlord's name is
allowable when rental and/or utility assistance payments are made.
• All Flexible Fund (CHG 6.3.3) expenses must be pre-approved. It is acceptable
to have a list of expenses approved at the start of the contract.
• Voucher detail worksheets, if required by the grant,
• Spenddown sheet matching the voucher detail worksheet. The subcontractor
may not overspend in a budget category.
• Any HMIS reports required by the grant.
• Signature Page: Signed by the Executive Director, CEO, and/or Board Chair
approving that the expenses are accurate and allowable.
• Submitted by the Executive Director.
Professional Services Contract (rev 07/2025) Page 23
EXHIBIT D
DELIVERABLE TABLE
Date Due/ Deliverable Name & Description
Frequency
No later than thirty Contract requirements identified under the Special Terms and Conditions section
(30) days of the date of the contract
of execution
Monthly—complete, An invoice and voucher detail worksheet, and, at a minimum, a general ledger
accurate, and generated by the organization's accounting system. The General Ledger must
approved by the 15th include transaction-level detail for all costs that have been paid and are being
of each month claimed for reimbursement. These documents are due to the COUNTY by the
15th of the month following the month in which services were provided.
• Achieve a capacity of 35 beds filled with provisions for up to 56 beds during
extreme weather events. During instances of increased capacity, the
organization will partner with other agencies for volunteer staffing.
• Adhere to the Conditional Use Permit on file with the City of Shelton.
• Adhere to the Low Barrier Housing Requirement (CHG Section 2.1.2).
• Provide one daily meal.
• Provide hygiene facilities, showers, and clothing.
• Operate a notification system for key community partners on bed availability,
referral process, and provide adequate resources and assistance to
individuals that are unable to stay when the shelter is at maximum occupancy
capacity or when the shelter or part of the shelter is closed for any reason.
• Develop and implement a hazardous weather response plan with the ability to
increase capacity and respond to community needs during periods of
extremely cold weather(i.e., when the windchill reaches 35 degrees or below,
a combination of cold temperatures and precipitation, flooding)
• Policies and Procedures that demonstrate the following:
Contract Term o Check-in process that includes a reasonable check-in time and
accounts for households that may be late or unable to make a
predetermined time.
o The protocol when maximum capacity is reached and the procedures
to assist households in finding other shelter options.
o Protocols for emergency situations when employees are present and,
if different, during hours when employees are not present.
o The process for shelter stayer to exit each day and included length of
time.
o Bed bug screening, mitigation, and avoidance.
o Low barrier housing requirement.
• Annual County Expenditure Report (CHG 2.1.4.2): All agencies that enter
data into HMIS must coordinate with the COUNTY to submit a complete and
accurate report of program funding information to the Department of
Commerce.
• Point-in-Time Count (2.1.4.3): All agencies must actively participate in the
PIT Count to obtain a complete count of people experiencing homelessness
in Mason County.
Professional Services Contract (rev 07/2025) Page 24
EXHIBIT E
ATTESTATION
I do hereby certify that to the best of my knowledge, the following is true, accurate, and
complete:
All contractors, including by and for organizations, attest that all are bound to all contracts,
including contracts between the Department of Commerce and Mason County Public Health
and Human Services, and/or any subrecipients.
I have reviewed all pass-through contract language, have received copies, and agree to be
bound to these terms.
I have read all guidelines specific to the fund source and policies set forth by the
Department of Commerce and Mason County Public Health and Human Services, and
agree to follow.
Name (printed)
Name (signature)
Title
Agency
Date
Professional Services Contract (rev 07/2025) Page 25
MASON COUNTY
PROFESSIONAL SERVICES CONTRACT
CONTRACT#
This CONTRACT is made and entered into by and between Mason County,hereinafter referred
to as"COUNTY"and Family Support Center of South Sound, hereinafter referred to as
"CONTRACTOR."
Contracted Entity_ _ Family Support Center of South Sound _ __
Address 3545 7'"Ave SW,Suite 220
City, State,Zip Code Olympia,WA 98502
Phone 360-754-9297 x206
Primary Contact: Name,Title Trish Hefton, Executive Director
Primary Contact: E-mail trishh fscss.or
Washington State UBI# 601-967-753
Federal EIN 91-2003828
Total Award/Contract Value $50,025
Funding Source Consolidated Homeless Grant(CHG)
Contract Term September 1,2026—June 30,2027
COUNTY and CONTRACTOR, as defined above,acknowledge,and accept the terms of this
contract and EXHIBITS and have executed this contract on the date below to start as of the
date and year referenced above.The rights and obligations of both parties to this contract are
governed by this contract including any Special Terms and Conditions,General Terms and
Conditions,Exhibits,and the following other documents incorporated by reference:Original RFP
application, instructions,and disclosures.
CONTRACTOR NAME BOARD OF COUNTY COMMISSIONERS
MASON COUNTY,WASHINGTON
Agency Name Pat Tarzwell,Chair
Authorized Signature Date
APPROVED AS TO FORM:
Print Name&Title
Date �Tim �hefA
Professional Services Contract(rev 07/2025) Page 1
Special Terms and Conditions
CONTRACTOR agrees to the following: The award of funds does not guarantee that the
CONTRACTOR will receive funding if special conditions are not met. The following documents
are requirements and must be received within 30 days of the date of execution for the
CONTRACTOR to submit an invoice and receive funding. If the agency has provided these
documents under a previous contract, only updated documents need to be provided. For
tracking purposes, please notify COUNTY on each item stating "no updates" if this is the case.
1. CONTRACT REQUIREMENTS to receive funding:
a. Vendor Payment Form
b. Certificate of Insurance (see Exhibit B Insurance Requirements)
c. Program Organization Chart
d. Cost Distribution Plan (if applicable)
e. Policies & Procedures related to avoiding Duplicate Billing
Federal and State Benchmarks, Data Collection, and Evaluation:
The Department of Housing and Urban Development (HUD) and the Department of Commerce
may require additional reporting of programs and continuums of care directly or indirectly related
to the funding awarded such as, but not limited to, Coordinated Entry, Data Quality, Data
Timeliness, Housing Inventory Report, Annual Performance Report, Point in Time Count and
System Performance Measures. CONTRACTOR agrees to participate in these evaluation
efforts, meet individual benchmarks that contribute to the system and will fulfill the data
collection and reporting requirements specified at the time of the request. It will be the
obligation of the COUNTY representatives, CONTRACTOR and other contractors to provide
protections and assurances regarding the confidentiality of data, samples of work (in any media
format) and/or interview comments provided by participants. CONTRACTOR also agrees to
provide the COUNTY with the results of any independent or self-directed evaluation or research
undertaken in respect to the funded program.
Contract Closeout:
CONTRACTOR shall adhere to any Commerce year-end fiscal deadlines. In the event of early
termination or non-renewal of a contract, final payment is contingent upon the CONTRACTOR'S
ability to provide the COUNTY with all invoices and work product including plans, narrative
reports, and data reports, to release the final payment for services within sixty (60) calendar
days of contract completion or termination. The COUNTY shall have no further obligation to pay
CONTRACTOR if any invoices or reports are past due for the sixty (60) day period following the
contract term end date. If funding has been awarded for the next grant term and there are
outstanding invoices or reports that are not completed to a satisfactory level by July 31, the
CONTRACTOR will start the new contract term in Probation Status.
General Terms and Conditions
Scope of Service:
CONTRACTOR agrees to provide COUNTY the services and any materials as set forth as
identified in "Exhibit A Scope of Service," during the CONTRACT period. In the event that
CONTRACTOR expends the total award specified in "Exhibit C Budget" before the end of the
CONTRACT duration, CONTRACTOR remains liable to provide COUNTY the services as
Professional Services Contract (rev 07/2025) Page 2
identified in "Exhibit A Scope of Service." No material, labor or facilities will be furnished by
COUNTY, unless otherwise provided for in the CONTRACT.
Term:
Services provided by CONTRACTOR prior to or after the term of this CONTRACT shall be
performed at the expense of CONTRACTOR and are not compensable under this CONTRACT
unless both parties hereto agree to such provision in writing. The term of this CONTRACT may
be extended by mutual consent of the parties, provided, however, that the CONTRACT is in
writing and signed by both parties.
Amendments and Extension:
This CONTRACT may be amended by mutual agreement of the parties. Such an amendment
shall not be binding unless they are in writing and signed by personnel authorized to bind each
of the parties.
The duration of this CONTRACT may be extended by mutual written consent of the parties, for
a period of up to one year, and for a total of no longer than three years.
Independent Contractor:
The CONTRACTOR shall furnish CONTRACTOR's services as an independent contractor, and
nothing herein contained shall be construed to create a relationship of employer-employee. All
payments made hereunder and all services performed shall be made and performed pursuant to
this CONTRACT by the CONTRACTOR as an independent contractor.
CONTRACTOR acknowledges that the entire compensation for this CONTRACT is specified in
Exhibit C Budget and the CONTRACTOR is not entitled to any benefits including, but not limited
to: vacation pay, holiday pay, sick leave pay, medical, dental, or other insurance benefits, or any
other rights or privileges afforded to employees of COUNTY. The CONTRACTOR represents
that he/she/it maintains a separate place of business, serves clients other than COUNTY, will
report all income and expense accrued under this CONTRACT to the Internal Revenue Service,
and has a tax account with the State of Washington Department of Revenue for payment of all
sales and use and Business and Occupation taxes collected by the State of Washington.
CONTRACTOR will defend, indemnify and hold harmless COUNTY, its officers, agents or
employees from any loss or expense, including, but not limited to, settlements, judgments,
setoffs, attorneys' fees or costs incurred by reason of claims or demands because of breach of
the provisions of this paragraph.
Taxes:
CONTRACTOR understands and acknowledges that COUNTY will not withhold Federal or
State income taxes. Where required by State or Federal law, the CONTRACTOR authorizes
COUNTY to withhold for any taxes other than income taxes (i.e., Medicare). All compensation
received by the CONTRACTOR will be reported to the Internal Revenue Service at the end of
the calendar year in accordance with the applicable IRS regulations. It is the responsibility of
the CONTRACTOR to make the necessary estimated tax payments throughout the year, if any,
and the CONTRACTOR is solely liable for any tax obligation arising from the CONTRACTOR's
performance of this CONTRACT. The CONTRACTOR hereby agrees to indemnify COUNTY
against any demand to pay taxes arising from the CONTRACTOR's failure to pay taxes on
compensation earned pursuant to this CONTRACT.
Professional Services Contract (rev 07/2025) Page 3
COUNTY will pay sales and use taxes imposed on goods or services acquired hereunder as
required by law. The CONTRACTOR must pay all other taxes, including, but not limited to,
Business and Occupation Tax, taxes based on the CONTRACTOR's gross or net income, or
personal property to which COUNTY does not hold title. COUNTY is exempt from Federal
Excise Tax.
No Guarantee of Employment:
The performance of all or part of this CONTRACT by the CONTRACTOR shall not operate to
vest any employment rights whatsoever and shall not be deemed to guarantee any employment
of CONTRACTOR or any employee of CONTRACTOR or any sub-contractor or any employee
of any sub-contractor by COUNTY at the present time or in the future.
Accounting and Payment for CONTRACTOR Services:
Payment to the CONTRACTOR for services rendered under this CONTRACT shall be as set
forth in "Exhibit C Budget." Where Exhibit C requires payments by the COUNTY, payment shall
be based upon written claims supported, unless otherwise provided in Exhibit C, by
documentation of units of work actually performed and amounts earned, including, where
appropriate, the actual number of days worked each month, total number of hours for the
month, and the total dollar payment requested, so as to comply with municipal auditing
requirements. Acceptable invoices will be processed within 30 days of receipt.
Unless specifically stated in Exhibit C or approved in writing in advance by the official executing
this CONTRACT for COUNTY or his or her designee (hereinafter referred to as the
"Administrative Officer"), COUNTY will not reimburse the CONTRACTOR for any costs or
expenses incurred by the CONTRACTOR in the performance of this CONTRACT. Where
required, COUNTY shall, upon receipt of appropriate documentation, compensate the
CONTRACTOR, no more often than monthly, in accordance with COUNTY's customary
procedures, pursuant to the fee schedule set forth in Exhibit C.
Budget:
CONTRACTOR further agrees that funds provided under this CONTRACT will be expended as
specifically itemized line by line in the Budget provided in Exhibit C, and that CONTRACTOR
will follow the Budget Amendment Process for quarterly expense transfers within a budget
category (i.e., operations, administration, facility support). Budget transfers will not be made
unless approved by the COUNTY. Late requests will not be accepted.
Withholding Payment:
In the event the CONTRACTOR has failed to perform any obligation under this CONTRACT
within the times set forth in this CONTRACT, then COUNTY may, upon written notice, withhold
from amounts otherwise due and payable to CONTRACTOR, without penalty, until such failure
to perform is cured or otherwise adjudicated. Withholding under this clause shall not be
deemed a breach entitling CONTRACTOR to termination or damages, provided that COUNTY
promptly gives notice in writing to the CONTRACTOR of the nature of the default or failure to
perform, and in no case more than ten (10) days after it determines to withhold amounts
otherwise due. A determination of the Administrative Officer set forth in a notice to the
CONTRACTOR of the action required and/or the amount required to cure any alleged failure to
perform shall be deemed conclusive, except to the extent that the CONTRACTOR acts within
the times and in strict accord with the provisions of the Disputes clause of this CONTRACT.
COUNTY may act in accordance with any determination of the Administrative Officer which has
become conclusive under this clause, without prejudice to any other remedy under the
CONTRACT, to take all or any of the following actions: (1) cure any failure or default, (2) to pay
any amount so required to be paid and to charge the same to the account of the
Professional Services Contract (rev 07/2025) Page 4
CONTRACTOR, (3) to set off any amount so paid or incurred from amounts due or to become
due the CONTRACTOR. In the event the CONTRACTOR obtains relief upon a claim under the
Disputes clause, no penalty or damages shall accrue to CONTRACTOR by reason of good faith
withholding by COUNTY under this clause.
Billing Procedures and Payment:
The funding awarded may only be used for eligible activities and expenses. COUNTY will pay
CONTRACTOR upon acceptance of services provided and receipt of properly completed
invoices, which shall be submitted to the COUNTY representative not more often than monthly.
Exceptions to the single billing per month (or quarterly) can be made by the COUNTY on a
case-by-case basis. The CONTRACTOR shall only be paid as a reimbursement of allowable
costs incurred during each invoice period, according to the terms provided in Exhibit A, if the
CONTRACTOR performs the services and submits all reporting to a satisfactory level. The
COUNTY may, in its sole discretion, withhold payments claimed by the CONTRACTOR for
services rendered if the CONTRACTOR fails to satisfactorily comply with any term or condition
of this CONTRACT. No payments in advance or in anticipation of services or supplies to be
provided under this CONTRACT shall be made by the COUNTY. No payment shall be made for
any work performed by the CONTRACTOR, except for work identified and set forth in this
CONTRACT. Unless otherwise provided for in this CONTRACT or any exhibits hereto, the
CONTRACTOR will not be paid for any billings or invoices presented for costs incurred prior to
the contract term or after June 30, 2027. The CONTRACTOR is responsible for any audit
exceptions or disallowable costs incurred by its own organization or that of its subcontractors.
Duplicate Payment:
A duplication of benefits (DOB) occurs when a person, household, business, government, or
other entity receives financial assistance from multiple sources for the same purpose, and the
total assistance received for that purpose is more than the total need for assistance. The
COUNTY shall not pay CONTRACTOR if the CONTRACTOR has charged or will charge any
other party under any other Grant, subgrant/subcontract, or agreement, for the same services or
expenses. If it is determined that CONTRACTOR has received duplicate payment, the
CONTRACTOR must pay back the COUNTY for these expenses. The CONTRACTOR must
have policies and procedures that differentiate funding and program FTE, enrollment criteria,
program descriptions, caseloads, or similar methods.
Fraud and Other Loss Reporting:
CONTRACTOR shall report in writing all known or suspected fraud or other loss of any funds or
other property furnished under this CONTRACT immediately or as soon as practicable. All
cases reported to law enforcement must be tracked and follow the fraud guidance in the
guidelines.
Labor Standards:
CONTRACTOR agrees to comply with all applicable state and federal requirements, including
but not limited to those pertaining to payment of wages and working conditions, in accordance
with RCW 39.12.040, the Prevailing Wage Act; the Americans with Disabilities Act of 1990; the
Davis-Bacon Act; and the Contract Work Hours and Safety Standards Act providing for weekly
payment of prevailing wages, minimum overtime pay, and providing that no laborer or mechanic
shall be required to work in surroundings or under conditions which are unsanitary, hazardous,
or dangerous to health and safety as determined by regulations promulgated by the Federal
Secretary of Labor and/or the State of Washington.
Assignment and Subcontracting:
Professional Services Contract (rev 07/2025) Page 5
The performance of all activities contemplated by this CONTRACT shall be accomplished by
CONTRACTOR. No portion of this CONTRACT may be assigned or subcontracted to any other
individual, firm or entity without the express and prior written approval of COUNTY. If
subcontracting is approved, the CONTRACTOR is responsible to COUNTY should the
subcontractor fail to comply with any applicable term or condition of this contract.
CONTRACTOR shall audit and monitor the activities of the subcontractor during the contract
term to assure fiscal conditions and performance metrics are met. COUNTY will be included on
any audit or monitoring activities and reports.
Conflict of Interest:
If at any time prior to commencement of, or during the term of this CONTRACT, CONTRACTOR
or any of its employees involved in the performance of this CONTRACT shall have or develop
an interest in the subject matter of this CONTRACT that is potentially in conflict with the
COUNTY's interest, then CONTRACTOR shall immediately notify COUNTY of the same. The
notification of COUNTY shall be made with sufficient specificity to enable COUNTY to make an
informed judgment as to whether or not COUNTY's interest may be compromised in any
manner by the existence of the conflict, actual or potential. Thereafter, COUNTY may require
CONTRACTOR to take reasonable steps to remove the conflict of interest. COUNTY may also
terminate this CONTRACT according to the provisions herein for termination.
Non-Discrimination in Employment:
COUNTY's policy is to provide equal opportunity in all terms, conditions and privileges of
employment for all qualified applicants and employees without regard to race, color, creed,
religion, national origin, sex, sexual orientation, age, marital status, disability, or veteran status.
CONTRACTOR shall comply with all laws prohibiting discrimination against any employee or
applicant for employment on the grounds of race, color, creed, religion, national origin, sex,
sexual orientation, age, marital status, disability, or veteran status, except where such
constitutes a bona fide occupational qualification.
Furthermore, in those cases in which CONTRACTOR is governed by such laws,
CONTRACTOR shall take affirmative action to insure that applicants are employed, and treated
during employment, without regard to their race, color, creed, religion, national origin, sex, age,
marital status, sexual orientation, disability, or veteran status, except where such constitutes a
bona fide occupational qualification. Such action shall include, but not be limited to: advertising,
hiring, promotions, layoffs or terminations, rate of pay or other forms of compensation benefits,
selection for training including apprenticeship, and participation in recreational and educational
activities. In all solicitations or advertisements for employees placed by them or on their behalf,
CONTRACTOR shall state that all qualified applicants will receive consideration for employment
without regard to race, color, religion, sex or national origin.
The foregoing provisions shall also be binding upon any sub-contractor, provided that the
foregoing provision shall not apply to contracts or sub-contractors for standard commercial
supplies or raw materials, or to sole proprietorships with no employees.
Non-Discrimination in Client Services:
CONTRACTOR shall not discriminate on the grounds of race, color, creed, religion, national
origin, sex, age, marital status, sexual orientation, disability, or veteran status; or deny an
individual or business any service or benefits under this CONTRACT; or subject an individual or
business to segregation or separate treatment in any manner related to his/her/its receipt any
service or services or other benefits provided under this CONTRACT; or deny an individual or
business an opportunity to participate in any program provided by this CONTRACT.
Professional Services Contract (rev 07/2025) Page 6
Waiver of Noncompetition:
CONTRACTOR irrevocably waives any existing rights which it may have, by contract or
otherwise, to require another person or corporation to refrain from submitting a proposal to or
performing work or providing supplies to COUNTY, and CONTRACTOR further promises that it
will not in the future, directly or indirectly, induce or solicit any person or corporation to refrain
from submitting a bid or proposal to or from performing work or providing supplies to COUNTY.
Debarment Certification:
The CONTRACTOR, by signature to this contract, certifies that the CONTRACTOR is not
presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily
excluded from participating in this contract by any Federal department or agency.
Work Product:
CONTRACTOR will provide COUNTY with all work product including; plans, data reports, prior
to the release of the final payment for services.
Patent/Copyright Infringement:
CONTRACTOR will defend and indemnify COUNTY from any claimed action, cause or demand
brought against COUNTY, to the extent such action is based on the claim that information
supplied by the CONTRACTOR infringes any patent or copyright. CONTRACTOR will pay
those costs and damages attributable to any such claims that are finally awarded against
COUNTY in any action. Such defense and payments are conditioned upon the following:
A. CONTRACTOR shall be notified promptly in writing by COUNTY of any notice of such claim.
B. CONTRACTOR shall have the right, hereunder, at its option and expense, to obtain for
COUNTY the right to continue using the information, in the event such claim of infringement, is
made, provided no reduction in performance or loss results to COUNTY.
Confidentiality:
CONTRACTOR, its employees, sub-contractors, and their employees shall maintain the
confidentiality of all information provided by COUNTY or acquired by CONTRACTOR in
performance of this CONTRACT, except upon the prior written consent of COUNTY or an order
entered by a court after having acquired jurisdiction over COUNTY. CONTRACTOR shall
immediately give to COUNTY notice of any judicial proceeding seeking disclosure of such
information. CONTRACTOR shall indemnify and hold harmless COUNTY, its officials, agents
or employees from all loss or expense, including, but not limited to, settlements, judgments,
setoffs, attorneys' fees and costs resulting from CONTRACTOR's breach of this provision.
Right to Review:
This CONTRACT is subject to review by any Federal, State or COUNTY auditor, solely as it
relates to the Term and Scope of Work of this CONTRACT. COUNTY or its designee shall have
the right to review and monitor the financial and service components of this program by
whatever means are deemed expedient by the Administrative Officer. Such review will occur
with thirty (30) days' written notice and may include, but is not limited to, on-site inspection by
COUNTY agents or employees, inspection of all records or other materials pertinent to the
Scope of Work and its performance during the Term of this CONTRACT, and any and all
communications with or evaluations by service recipients under this CONTRACT. The right to
review under this section does not extend to records, materials, systems, or activities of
CONTRACTOR that are unrelated to the Scope of Work or that pertain to periods outside the
Term of this CONTRACT, except as required by law. CONTRACTOR shall preserve and
maintain all financial records and records relating to the performance of work under the Scope
of Work during the Term of this CONTRACT for six (6) years after CONTRACT termination, and
Professional Services Contract (rev 07/2025) Page 7
shall make them available for such review, within Mason County, State of Washington, upon
request. CONTRACTOR also agrees to notify the Administrative Officer in advance of any
inspections, audits, or program review by any individual, agency, or governmental unit whose
purpose is to review the services provided within the terms of this CONTRACT. If no advance
notice is given to CONTRACTOR, then CONTRACTOR agrees to notify the Administrative
Officer as soon as it is practical.
Records Maintenance:
CONTRACTOR agrees to keep records in an easily read form sufficient to account for all
receipts and expenditures of contract funds. These records, as well as supporting
documentation, will be archived by the CONTRACTOR'S office for at least six (6) years after the
end of the contract. CONTRACTOR agrees to make such books, records, and supporting
documentation available to the COUNTY for inspection when requested.
Reporting and Other Contract Requirements:
CONTRACTOR agrees to submit program and expense reports, as well as perform all other
requirements outlined in "Exhibit A Scope of Service," on or before the dates indicated therein.
The COUNTY reserves the right to aggregate, disaggregate, analyze, reproduce, and/or
disseminate the data provided in program reports, financial activity reports, or any other reports
submitted to the COUNTY with respect to the program.
Change in Personnel:
The success of the approved program is largely contingent on the approved staffing identified in
Exhibit A and Exhibit C and/or related to the final award amount and related services. Should
there be any material change in job description, level of authority, or employment status of
program staffing (or projected staff start dates for new programs) during the term of the
CONTRACT, the COUNTY requires that the CONTRACTOR notify the COUNTY in writing
within 15 days of the change and includes a staffing plan to minimize any disruption in services.
CONTRACTOR will provide updates if there are any changes to the staffing plan or hiring
delays.
Equipment Purchase, Maintenance, and Ownership:
The CONTRACTOR agrees that any depreciable equipment purchased, in whole or part, with
contract funds at a cost of$1,000 per item or more, is upon its purchase the property of the
COUNTY and will be used only for the program funded. The CONTRACTOR agrees to establish
and maintain transaction documents (purchase requisitions, packing slips, invoices, receipts)
and maintenance records of equipment purchased with Contract funds. The CONTRACTOR
shall be responsible for any loss or damage to property of the COUNTY that results from the
negligence of the contractor or that results from the failure on the part of the contractor to
maintain and administer that property in accordance with sound management practices. In the
case of Early Termination, the CONTRACTOR agrees that all such equipment will be returned
to the COUNTY unless otherwise agreed upon in writing by the CONTRACTOR and the
COUNTY.
Insurance Requirements:
At a minimum, CONTRACTOR shall provide insurance that meets or exceeds the requirements
detailed in "Exhibit B Insurance Requirements."
Insurance as a Condition of Payment:
Payments due to CONTRACTOR under this CONTRACT are expressly conditioned upon the
CONTRACTOR's strict compliance with all insurance requirements under this CONTRACT.
Professional Services Contract (rev 07/2025) Page 8
Payment to CONTRACTOR shall be suspended in the event of non-compliance. Upon receipt
of evidence of full compliance, payments not otherwise subject to withholding or set-off will be
released to CONTRACTOR.
Industrial Insurance Waiver:
With respect to the performance of this CONTRACT and as to claims against COUNTY, its
officers, agents and employees, CONTRACTOR expressly waives its immunity under Title 51 of
the Revised Code of Washington, the Industrial Insurance Act, for injuries to its employees and
agrees that the obligations to indemnify, defend and hold harmless provided in this CONTRACT
extend to any claim brought by or on behalf of any employee of CONTRACTOR. This waiver is
mutually negotiated by the parties to this CONTRACT.
CONTRACTOR Commitments, Warranties and Representations:
Any written commitment received from CONTRACTOR concerning this CONTRACT shall be
binding upon CONTRACTOR, unless otherwise specifically provided herein with reference to
this paragraph. Failure of CONTRACTOR to fulfill such a commitment shall render
CONTRACTOR liable for damages to COUNTY. A commitment includes, but is not limited to,
any representation made prior to execution of this CONTRACT, whether or not incorporated
elsewhere herein by reference, as to performance of services or equipment, prices or options
for future acquisition to remain in effect for a fixed period, or warranties. This clause does not
create service obligations beyond those stated in Exhibit A, as provided in the Order of
Precedence.
Defense and Indemnity Contract:
Indemnification by CONTRACTOR. To the fullest extent permitted by law, CONTRACTOR
agrees to indemnify, defend and hold COUNTY and its departments, elected and appointed
officials, employees, agents and volunteers, harmless from and against any and all claims,
damages, losses and expenses, including but not limited to court costs, attorney's fees and
alternative dispute resolution costs, for any personal injury, for any bodily injury, sickness,
disease or death and for any damage to or destruction of any property (including the loss of use
resulting there from) which 1) are caused in whole or in part by any act or omission, negligent or
otherwise, of the CONTRACTOR, its employees, agents or volunteers or CONTRACTOR's
subcontractors and their employees, agents or volunteers; or 2) are directly or indirectly arising
out of, resulting from, or in connection with performance of this CONTRACT; or 3) are based
upon CONTRACTOR's or its subcontractors' use of, presence upon or proximity to the property
of COUNTY. This indemnification obligation of CONTRACTOR shall not apply in the limited
circumstance where the claim, damage, loss or expense is caused by the sole negligence of
COUNTY. This indemnification obligation of the CONTRACTOR shall not be limited in any way
by the Washington State Industrial Insurance Act, RCW Title 51, or by application of any other
workmen's compensation act, disability benefit act or other employee benefit act, and the
CONTRACTOR hereby expressly waives any immunity afforded by such acts. The foregoing
indemnification obligations of the CONTRACTOR are a material inducement to COUNTY to
enter into this CONTRACT, are reflected in CONTRACTOR's compensation, and have been
mutually negotiated by the parties.
Participation by County— No Waiver. COUNTY reserves the right, but not the obligation, to
participate in the defense of any claim, damages, losses or expenses and such participation
shall not constitute a waiver of CONTRACTOR's indemnity obligations under this CONTRACT.
Professional Services Contract (rev 07/2025) Page 9
Survival of CONTRACTOR's Indemnity Obligations. CONTRACTOR agrees all
CONTRACTOR's indemnity obligations shall survive the completion, expiration or termination of
this CONTRACT.
Indemnity by Subcontractors. In the event the CONTRACTOR enters into subcontracts to the
extent allowed under this CONTRACT, CONTRACTOR's subcontractors shall indemnify
COUNTY on a basis equal to or exceeding CONTRACTOR's indemnity obligations to COUNTY.
Compliance with Applicable Laws, Rules and Regulations:
This CONTRACT shall be subject to all laws, rules, and regulations of the United States of
America, the State of Washington, political subdivisions of the State of Washington and Mason
County. CONTRACTOR also agrees to comply with applicable Federal, State, County or
municipal standards for licensing, certification and operation of facilities and programs, and
accreditation and licensing of individuals.
Administration of Contract:
COUNTY hereby appoints, and CONTRACTOR hereby accepts, the Mason County Public
Health and Human Services Director and his or her designee, as COUNTY's representative,
hereinafter referred to as the Administrative Officer, for the purposes of administering the
provisions of this CONTRACT, including COUNTY's right to receive and act on all reports and
documents, and any auditing performed by the COUNTY related to this CONTRACT.
The Administrative Officer for purposes of this CONTRACT is:
Melissa Casey, Community Health Manager
Mason County Public Health & Human Services
415 N. 6th Street
Phone: 360-427-9670 Ext. 404
Fax: 360-427-7787
E-mail: mcasey(cDmasoncountywa.gov
Financial Contact:
Casey Bingham, Finance Manager
Mason County Public Health & Human Services
415 N. 6th Street
Phone: 360-427-9670 Ext. 562
Fax: 360-427-7787
E-mail: caseyb(u�masoncountywa.gov
Notice:
Except as set forth elsewhere in the CONTRACT, for all purposes under this CONTRACT
except service of process, notice shall be given by CONTRACTOR to COUNTY's Administrative
Officer under this CONTRACT. Notices and other communication may be conducted via e-mail,
U.S. mail, fax, hand-delivery or other generally accepted manner including delivery services.
Modifications:
Either party may request changes in the CONTRACT. Any and all agreed modifications, to be
valid and binding upon either party, shall be in writing and signed by both of the parties.
Termination for Default:
If CONTRACTOR defaults by failing to perform any of the obligations of the CONTRACT or
becomes insolvent or is declared bankrupt or commits any act of bankruptcy or insolvency or
Professional Services Contract (rev 07/2025) Page 10
makes an assignment for the benefit of creditors, COUNTY may, by depositing written notice to
CONTRACTOR in the U.S. mail, terminate the CONTRACT, and at COUNTY's option, obtain
performance of the work elsewhere. If the CONTRACT is terminated for default,
CONTRACTOR shall not be entitled to receive any further payments under the CONTRACT
until all work called for has been fully performed. Any extra cost or damage to COUNTY
resulting from such default(s) shall be deducted from any money due or coming due to
CONTRACTOR. CONTRACTOR shall bear any extra expenses incurred by COUNTY in
completing the work, including all increased costs for completing the work, and all damage
sustained, or which may be sustained by COUNTY by reason of such default.
If a notice of termination for default has been issued and it is later determined for any reason
that CONTRACTOR was not in default, the rights and obligations of the parties shall be the
same as if the notice of termination had been issued pursuant to the Termination for Public
Convenience paragraph hereof.
Termination for Public Convenience:
COUNTY may terminate this CONTRACT in whole or in part whenever COUNTY determines, in
its sole discretion, that such termination is in the interests of COUNTY. Whenever the
CONTRACT is terminated in accordance with this paragraph, CONTRACTOR shall be entitled
to payment for actual work performed in compliance with Exhibit A Scope of Service and Exhibit
C Budget. An equitable adjustment in the CONTRACT price for partially completed items of
work will be made, but such adjustment shall not include provision for loss of anticipated profit
on deleted or uncompleted work. Termination of this CONTRACT by COUNTY at any time
during the term, whether for default or convenience, shall not constitute breach of CONTRACT
by COUNTY.
Termination for Reduced Funding:
COUNTY may terminate this CONTRACT in whole or in part should COUNTY determine, in its
sole discretion, that such termination is necessary due to a decrease in available project funding
including State and/or Federal grants. Whenever the CONTRACT is terminated in accordance
with this paragraph, the CONTRACTOR shall be entitled to payment for actual work performed
in compliance with Exhibit A Scope of Service and Exhibit C Budget.
Disputes:
1. Differences between the CONTRACTOR and COUNTY, arising under and by virtue of the
AGREEMENT shall be brought to the attention of COUNTY at the earliest possible time in
order that such matters may be settled or other appropriate action promptly taken. For
objections that are not made in the manner specified and within the time limits stated, the
records, orders, rulings, instructions, and decisions of the Administrative Officer shall be final
and conclusive.
2. The CONTRACTOR shall not be entitled to additional compensation which otherwise may
be payable, or to extension of time for (1) any act or failure to act by the Administrative
Officer of COUNTY, or (2) the happening of any event or occurrence, unless the
CONTRACTOR has given COUNTY a written Notice of Potential Claim within ten (10) days
of the commencement of the act, failure, or event giving rise to the claim, and before final
payment by COUNTY. The written Notice of Potential Claim shall set forth the reasons for
which the CONTRACTOR believes additional compensation or extension of time is due, the
nature of the cost involved, and insofar as possible, the amount of the potential claim.
CONTRACTOR shall keep full and complete daily records of the work performed, labor and
material used, and all costs and additional time claimed to be additional.
3. The CONTRACTOR shall not be entitled to claim any such additional compensation, or
extension of time, unless within thirty (30) days of the accomplishment of the portion of the
Professional Services Contract (rev 07/2025) Page 11
work from which the claim arose, and before final payment by COUNTY, the
CONTRACTOR has given COUNTY a detailed written statement of each element of cost or
other compensation requested and of all elements of additional time required, and copies of
any supporting documents evidencing the amount or the extension of time claimed to be
due.
Arbitration:
Other than claims for injunctive relief brought by a party hereto (which may be brought either in
court or pursuant to this arbitration provision), and consistent with the provisions hereinabove,
any claim, dispute or controversy between the parties under, arising out of, or related to this
CONTRACT or otherwise, including issues of specific performance, shall be determined by
arbitration in Shelton, Washington, under the applicable American Arbitration Association (AAA)
rules in effect on the date hereof, as modified by this CONTRACT. There shall be one arbitrator
selected by the parties within ten (10) days of the arbitration demand, or if not, by the AAA or
any other group having similar credentials. Any issue about whether a claim is covered by this
CONTRACT shall be determined by the arbitrator. The arbitrator shall apply substantive law
and may award injunctive relief, equitable relief(including specific performance), or any other
remedy available from a judge, including expenses, costs and attorney fees to the prevailing
party and pre-award interest, but shall not have the power to award punitive damages. The
decision of the arbitrator shall be final and binding and an order confirming the award or
judgment upon the award may be entered in any court having jurisdiction. The parties agree
that the decision of the arbitrator shall be the sole and exclusive remedy between them
regarding any dispute presented or pled before the arbitrator. At the request of either party
made not later than forty-five (45) days after the arbitration demand, the parties agree to submit
the dispute to nonbinding mediation, which shall not delay the arbitration hearing date; provided,
that either party may decline to mediate and proceed with arbitration.
Any arbitration proceeding commenced to enforce or interpret this CONTRACT shall be brought
within six (6) years after the initial occurrence giving rise to the claim, dispute or issue for which
arbitration is commenced, regardless of the date of discovery or whether the claim, dispute or
issue was continuing in nature. Claims, disputes or issues arising more than six (6) years prior
to a written request or demand for arbitration issued under this Agreement are not subject to
arbitration.
Venue and Choice of Law:
In the event that any litigation should arise concerning the construction or interpretation of any
of the terms of this CONTRACT, the venue of such action of litigation shall be in the courts of
the State of Washington and Mason County. Unless otherwise specified herein, this
CONTRACT shall be governed by the laws of Mason County and the State of Washington.
Severability:
If any term or condition of this CONTRACT or the application thereof to any person(s) or
circumstances is held invalid, such invalidity shall not affect other terms, conditions or
applications which can be given effect without the invalid term, condition or application. To this
end, the terms and conditions of this CONTRACT are declared severable.
Waiver:
Waiver of any breach or condition of this CONTRACT shall not be deemed a waiver of any prior
or subsequent breach. No term or condition of this CONTRACT shall be held to be waived,
modified or deleted except by an instrument, in writing, signed by the parties hereto. The failure
of COUNTY to insist upon strict performance of any of the covenants of this CONTRACT, or to
Professional Services Contract (rev 07/2025) Page 12
exercise any option herein conferred in any one or more instances, shall not be construed to be
a waiver or relinquishment of any such, or any other covenants or contracts, but the same shall
be and remain in full force and effect.
Order of Precedence:
A. Applicable federal, state, and county statutes, regulations, policies, and procedures
B. Funding source agreement(s) including attachments
C. Special Terms and Conditions
D. General Terms and Conditions
E. Exhibit A, Scope of Service
F. Exhibit B, Insurance Requirements
G. Exhibit C, Budget
H. REP application, instructions, and disclosures, to the extent incorporated by reference
I. Consolidated Homeless Grant (CHG) Guidelines, CHG Supplemental Manual
Entire Contract:
This written CONTRACT, comprised of the writings signed or otherwise identified and attached
hereto, represents the entire CONTRACT between the parties and supersedes any prior oral
statements, discussions, or understandings between the parties.
Professional Services Contract (rev 07/2025) Page 13
EXHIBIT A
SCOPE OF SERVICE
A. CONTRACTOR shall commit to operating a high-performing crisis response system in their
county by:
a. Assessing each household's housing needs and facilitating housing stability with the
goal of obtaining or maintaining permanent housing.
b. Employing a progressive engagement service model.
c. Prioritizing households most likely to become homeless when using homelessness
prevention rent assistance.
d. Being anti-racist leaders in their crisis response systems and facilitating partnerships
among organizations that respond to the disproportionality in services and outcomes
for communities that may not seek assistance from mainstream organizations.
B. CONTRACTOR shall submit the deliverables outlined in EXHIBIT D DELIVERABLE TABLE
on time with truthful, accurate information.
C. CONTRACTOR shall comply with all of the requirements, policies and procedures in the
Consolidated Homeless Grant Guidelines, including the Washington State Coordinated
Entry Guidelines.
D. CONTRACTOR roles and responsibilities:
a. Provide direct service delivery according to the descriptions in the homeless
response system RFP, CHG Guidelines, CHG Supplemental Manual, and best
practices for the programs being implemented.
b. Identify individuals in need and work with other service providers to prioritize aid,
ensuring those who need help most get it quickly.
c. Assess eligibility and apply housing first principles, trauma-informed care, and harm
reduction to help program participants achieve stability and positive housing
outcomes.
d. Involve people who have experienced homelessness in developing service delivery
models and provide opportunities for their feedback.
e. Ensure the Washington Homeless Management Information System (HMIS)
operates in accordance with RCW 43.185C.180, the CHG Guidelines, and HUD data
standards:
1. All projects are set up correctly in HMIS
2. All data is accurate, complete, and timely
f. Respond to the disproportionality in access to services, service provision, and
outcomes.
g. Use a progressive engagement service model.
h. Operate programs within the approved budget and households served.
Funding Sources and Duplication of Benefits.
A. CONTRACTOR's application identifies other funding sources, including HUD funds,
supporting the Landlord Liaison and Program Manager positions. CONTRACTOR may
use other funds to support the portion of those positions not charged to this
CONTRACT, provided that no cost, or portion of a cost, billed to the COUNTY under this
CONTRACT is also charged to, or reimbursed by, any other grant, subgrant, or
agreement, including any HUD-funded award.
Professional Services Contract (rev 07/2025) Page 14
B. Within thirty (30) days of execution, CONTRACTOR shall provide a written cost
allocation for each position funded under Exhibit C showing (i) the percentage of FTE
and dollar amount charged to this CONTRACT, (ii) each other funding source supporting
the position and the percentage of FTE and dollar amount charged to it, and (iii) the
contract or award number of each such source. The percentage charged to this
CONTRACT shall be consistent with the Mason County Time Commitment. This
allocation shall be included with the policies and procedures on avoiding duplicate billing
required under the Special Terms and Conditions.
C. CONTRACTOR shall use time records to support salary and benefit charges to this
CONTRACT. Hours or costs recorded to another funding source shall not be billed under
this CONTRACT.
D. Where CONTRACTOR uses funds from this CONTRACT as match for a HUD-funded
award, CONTRACTOR shall document those costs as match only and shall not claim
reimbursement for them from the HUD award.
E. CONTRACTOR shall notify the COUNTY in writing within fifteen (15) days of any
change in the funding sources supporting the positions funded under this CONTRACT,
including a new award, loss of funding, or reallocation of FTE.
F. If the COUNTY determines that any cost billed under this CONTRACT was also charged
to another source, CONTRACTOR shall reimburse the COUNTY as provided in the
Duplicate Payment clause.
Program Description:
The Landlord Liaison will expand the supply of rental housing available to households
experiencing homelessness or housing instability, with a particular focus on survivors of
domestic violence and households receiving rapid rehousing assistance. The Landlord Liaison
will strengthen relationships with housing providers, identify available rental opportunities,
reduce barriers to housing placement, support successful lease-up, and provide early
intervention to promote housing retention.
The Landlord Liaison may support the broader regional homeless response system when those
activities directly support housing access for Mason County households or strengthen the
availability of housing resources for Mason County participants. Mason County-funded activities
shall primarily benefit Mason County households, landlords, housing providers, and the local
homeless crisis response system.
Landlord Liaison Roles & Responsibilities:
1. Provide Landlord Liaison services designed to increase access to rental housing for
households experiencing homelessness or housing instability in Mason County. Services
will be fully operational by October 31.
2. Mason County Time Commitment: The Landlord Liaison position is budgeted at 1.0 FTE
(35 hours per week). The percentage of that FTE charged to this CONTRACT under
Exhibit C (25%) is the minimum share of the Landlord Liaison's actual hours worked
each month that shall be spent on Mason County Time. "Mason County Time" means
time spent performing Exhibit A services (a) physically in Mason County, including co-
location with Mason County partners, landlord outreach, meetings, and property visits, or
(b) [working remotely] directly for Mason County households, landlords, property
managers, or providers. Time spent in other counties, or on activities that do not directly
benefit Mason County, is not Mason County Time and shall not be billed to this
CONTRACT. CONTRACTOR shall keep time records showing the date, hours, location,
Professional Services Contract (rev 07/2025) Page 15
and activity, and shall submit with each monthly invoice a summary of total hours
worked, Mason County hours, and the resulting percentage. If Mason County's time in
any month is below the required percentage, the county may reduce that month's
reimbursement proportionally [or require a written make-up plan within 30 days]. Leave
is excluded from hours worked.
3. Build and maintain relationships with landlords, property owners, property management
companies, and other housing providers in Mason County.
4. Serve as a primary point of contact among landlords, property managers, housing case
managers, service providers, and participating households during housing searches,
lease-up, and tenancy stabilization.
5. Identify rental opportunities that meet household needs, program requirements,
household preferences, accessibility needs, and available rental assistance resources.
6. Maintain an updated landlord database and Mason County Available Units listing that
includes landlord and property management contacts, available units, relevant screening
or eligibility information, partnership notes, and other information useful to housing
placement.
7. Update the Mason County Available Units listing or database at least twice each month
and share available housing opportunities with appropriate housing and service
providers in Mason County.
8. Conduct proactive landlord outreach, including outreach to current, previous, and
potential second-chance landlords, property managers, real estate professionals, and
other housing partners.
9. Provide landlords with information regarding rental assistance, rapid rehousing,
supportive services, mitigation resources, incentives, property repair resources, and
other available supports that may reduce barriers to successful tenancy.
10. Assist landlords and households in identifying and resolving barriers to housing
placement, including communication, language, transportation, rental history, credit,
household size, accessibility, and other barriers.
11. Facilitate communication between landlords, households, and case managers during
housing searches, applications, move-in, and tenancy.
12. Provide support or accompaniment during lease signing, as appropriate, to increase
tenant understanding of lease requirements and landlord confidence in the housing
placement.
13. Assist with collection and maintenance of required landlord documentation, including W-
9 forms, intent-to-rent documents, lease agreements, rent ledgers, and other required
documentation.
14. Coordinate and administer allowable landlord incentives, reimbursements, mitigation
resources, approved repair assistance, appreciation efforts, and other approved
strategies intended to strengthen landlord participation and address immediate landlord
or tenant concerns.
15. Provide timely problem-solving, mediation, and early intervention when landlord or
tenant concerns arise that may place housing stability at risk.
16. Work with landlords and households to resolve concerns that could otherwise result in
eviction or loss of housing.
Professional Services Contract (rev 07/2025) Page 16
17. Participate in Mason County housing, homelessness, Coordinated Entry, and other
community meetings and initiatives that support housing access and system
coordination.
18. Coordinate with Mason County Coordinated Entry providers, domestic violence
providers, housing providers, and other community partners to facilitate appropriate
referrals and housing placements. MOU required with domestic violence provider and
encouraged with Coordinated Entry lead entity.
19. Use a Housing First, low-barrier, trauma-informed, progressive engagement, and
culturally responsive approach consistent with applicable program and funding
requirements.
20. Provide or arrange for appropriate language access and reasonable accommodations to
reduce barriers to housing access and effective communication.
21. Identify and address barriers affecting disproportionately impacted populations, including
survivors of domestic violence, rural households, households with limited English
proficiency, households with disabilities, and other underserved populations.
22. Participate in efforts to develop, implement, and evaluate the Mason County 5-Year
Homeless Housing Plan and collaborate with community partners and other funded
programs to improve system-level performance.
Landlord Liaison Deliverables:
1. Establish at least 25 individual landlord, property management, or property owner
relationships in Mason County.
a. CONTRACTOR shall conduct ongoing landlord outreach and develop landlord
and property management relationships sufficient to house eligible Mason
County households referred for HUD LMT DV rapid rehousing assistance. The
parties anticipate approximately 10 households will be housed during the
Contract term, subject to referral volume, household eligibility, available funding,
and housing availability. This figure is a planning estimate and not a guaranteed
outcome.
b. CONTRACTOR shall report monthly the number of new and active landlord
relationships, units identified, households referred, and households housed.
c. If at the end of any quarter fewer than 25% of referred households have been
housed, or CONTRACTOR projects it will not expend the rental assistance
designated for Mason County referrals by June 30, 2027, CONTRACTOR shall
submit a written plan within 30 days describing barriers and corrective steps.
d. CONTRACTOR shall maintain documentation sufficient to demonstrate landlord
outreach, housing opportunities, placements, and landlord incentive or mitigation
activities.
2. Support approximately 10 households referred from Mason County with HUD LMT DV
rapid rehousing assistance, subject to applicable program eligibility, available funding,
and housing availability.
3. Execute an MOU with domestic violence provider.
4. Maintain documentation sufficient to demonstrate landlord outreach, housing
opportunities, housing placements, landlord incentives or mitigation activities, and other
Professional Services Contract (rev 07/2025) Page 17
services provided. Submit Mason County Available Units list and Landlord Outreach Log
monthly.
Program Budget
Budget Category Description Amount
Administration (15%) Administration Total $6,525
Landlord Liaison $38,500
Operations Program Manager $5,000
Operations Total $43,500
Total Budget $50,025
Professional Services Contract (rev 07/2025) Page 18
EXHIBIT B
INSURANCE REQUIREMENTS
Prior to the beginning of and throughout the duration of the Work, CONTRACTOR will maintain
insurance in conformance with the requirements set forth below. CONTRACTOR will use
existing coverage to comply with these requirements. If that existing coverage does not meet
the requirements set forth here, it will be amended to do so. CONTRACTOR acknowledges that
the insurance coverage and policy limits set forth in this section constitute the minimum amount
of coverage required. Any insurance proceeds in excess of the limits and coverage required in
this agreement and which is applicable to a given loss, will be available to COUNTY.
A. MINIMUM Insurance Requirements:
1. Commercial General Liability Insurance using Insurance Services Office "Commercial
General Liability" policy form CG 00 01, with an edition date prior to 2004, or the exact
equivalent. Coverage for an additional insured shall not be limited to its vicarious liability.
Defense costs must be paid in addition to limits. Limits shall be no less than $1,000,000 per
occurrence for all covered losses and no less than $2,000,000 general aggregate, for bodily
injury, personal injury, property damage, and products/completed operations, including
without limitation, blanket contractual liability.
2. Workers' Compensation on a state-approved policy form providing statutory benefits as
required by law with employer's liability limits for CONTRACTOR's, no less than $1,000,000
per accident for all covered losses.
3. Business Auto Coverage on ISO Business Auto Coverage form CA 00 01 including owned,
non-owned and hired autos, or the exact equivalent. Limits shall be no less than $1,000,000
per accident, combined single limit. If CONTRACTOR owns no vehicles, this requirement
may be satisfied by a non-owned auto endorsement to the general liability policy described
above. If CONTRACTOR or CONTRACTOR's employees will use personal autos in any way
on this project, CONTRACTOR shall obtain evidence of personal auto liability coverage for
each such person.
4. Professional liability (errors & omissions) insurance. Consultant shall maintain professional
liability insurance that covers the Services to be performed in connection with this
Agreement, in the minimum amount of$1,000,000 per claim and in the aggregate. Any
policy inception date, continuity date, or retroactive date must be before the effective date of
this agreement and Consultant agrees to maintain continuous coverage through a period no
less than three years after completion of the services required by this agreement. Coverage
shall include acts, errors, or omissions arising from professional services, including housing
placement, case management, compliance reporting, and administration of grant funds.
5. Cyber Liability Coverage. CONTRACTOR shall maintain cyber liability insurance with limits
of not less than $1,000,000 per claim and $2,000,000 aggregate. Such coverage shall
include privacy liability, network security, breach response, notification, credit monitoring,
regulatory defense, and system restoration expenses related to the use and access of HMIS
and other client data.
Professional Services Contract (rev 07/2025) Page 19
6. Excess or Umbrella Liability Insurance (Over Primary) if used to meet limit requirements,
shall provide coverage at least as broad as specified for the underlying coverages. Such
policy or policies shall include as insureds those covered by the underlying policies,
including additional insureds. Coverage shall be "pay on behalf", with defense costs payable
in addition to policy limits. There shall be no cross-liability exclusion precluding coverage for
claims or suits by one insured against another. Coverage shall be applicable to County for
injury to employees of Contractor, subcontractors or others involved in the Work. The scope
of coverage provided is subject to approval of County following receipt of proof of insurance
as required herein.
B. Certificate of Insurance:
A Certificate of Insurance naming COUNTY as the Certificate Holder must be provided to
COUNTY within five (5) days of CONTRACT execution.
C. Basic Stipulations:
1. CONTRACTOR agrees to endorse third party liability coverage required herein to include as
additional insureds COUNTY, its officials, employees and agents, using ISO endorsement
CG 20 10 with an edition date prior to 2004. CONTRACTOR also agrees to require all
contractors, subcontractors, and anyone else involved in this CONTRACT on behalf of the
CONTRACTOR (hereinafter"indemnifying parties") to comply with these provisions.
2. CONTRACTOR agrees to waive rights of recovery against COUNTY regardless of the
applicability of any insurance proceeds, and to require all indemnifying parties to do
likewise.
3. All insurance coverage maintained or procured by CONTRACTOR or required of others by
CONTRACTOR pursuant to this CONTRACT shall be endorsed to delete the subrogation
condition as to COUNTY, or must specifically allow the named insured to waive subrogation
prior to a loss.
4. All coverage types and limits required are subject to approval, modification and additional
requirements by COUNTY. CONTRACTOR shall not make any reductions in scope or limits
of coverage that may affect COUNTY's protection without COUNTY's prior written consent.
5. CONTRACTOR agrees to provide evidence of the insurance required herein, satisfactory to
COUNTY, consisting of: a) certificate(s) of insurance evidencing all of the coverages
required and, b) an additional insured endorsement to CONTRACTOR's general liability
policy using Insurance Services Office form CG 20 10 with an edition date prior to 2004.
CONTRACTOR agrees, upon request by COUNTY to provide complete, certified copies of
any policies required within 10 days of such request. COUNTY has the right, but not the
duty, to obtain any insurance it deems necessary to protect its interests. Any premium so
paid by COUNTY shall be charged to and promptly paid by CONTRACTOR or deducted
from sums due CONTRACTOR. Any actual or alleged failure on the part of COUNTY or any
Professional Services Contract (rev 07/2025) Page 20
other additional insured under these requirements to obtain proof of insurance required
under this CONTRACT in no way waives any right or remedy of COUNTY or any additional
insured, in this or in any other regard.
6. It is acknowledged by the parties of this CONTRACT that all insurance coverage required to
be provided by CONTRACTOR or indemnifying party, is intended to apply first and on a
primary non-contributing basis in relation to any other insurance or self-insurance available
to COUNTY.
7. CONTRACTOR agrees not to self-insure or to use any self-insured retentions on any portion
of the insurance required herein and further agrees that it will not allow any indemnifying
party to self- insure its obligations to COUNTY. If CONTRACTOR's existing coverage
includes a self-insured retention, the self-insured retention must be declared to the
COUNTY. The COUNTY may review options with CONTRACTOR, which may include
reduction or elimination of the self-insured retention, substitution of other coverage, or other
solutions.
8. CONTRACTOR will renew the required coverage annually as long as COUNTY, or its
employees or agents face an exposure from operations of any type pursuant to this
CONTRACT. This obligation applies whether or not the CONTRACT is canceled or
terminated for any reason. Termination of this obligation is not effective until COUNTY
executes a written statement to that effect.
9. The limits of insurance as described above shall be considered as minimum requirements.
Should any coverage carried by CONTRACTOR or a subcontractor of any tier maintain
insurance with limits of liability that exceed the required limits or coverage that is broader
than as outlined above, those higher limits and broader coverage shall be deemed to apply
for the benefit of any person or organization included as an additional insured and those
limits shall become the required minimum limits of insurance in all Paragraphs and Sections
of this CONTRACT.
10. None of the policies required herein shall be in compliance with these requirements if they
include any limiting endorsement that has not been first submitted to COUNTY and
approved of in writing.
11. The requirements in this Exhibit supersede all other sections and provisions of this
CONTRACT to the extent that any other section or provision conflicts with or impairs the
provisions of this Exhibit.
12. Unless otherwise approved by COUNTY, insurance provided pursuant to these
requirements shall be by insurers authorized to do business in Washington and with a
minimum A.M. Best rating of A-:Vll.
Professional Services Contract (rev 07/2025) Page 21
13. All insurance coverage and limits provided by CONTRACTOR and available or applicable to
this agreement are intended to apply to the full extent of the policies. Nothing contained in
this CONTRACT limits the application of such insurance coverage.
14. CONTRACTOR agrees to require insurers, to provide notice to COUNTY thirty (30) days
prior to cancellation of such liability coverage or of any material alteration or non-renewal of
any such coverage, other than for non-payment of premium. CONTRACTOR shall assure
that this provision also applies to any subcontractors, joint ventures or any other party
engaged by or on behalf of contractor in relation to this agreement. Certificate(s) are to
reflect that the issuer will provide thirty (30) days' notice to COUNTY of any cancellation of
coverage.
15. COUNTY reserves the right at any time during the term of the CONTRACT to change the
amounts and types of insurance required by giving the CONTRACTOR ninety (90) days
advance written notice of such change. If such change results in substantial additional cost
to the CONTRACTOR, the COUNTY and CONTRACTOR may renegotiate
CONTRACTOR's compensation.
16. Requirements of specific coverage features are not intended as limitation on other
requirements or as waiver of any coverage normally provided by any given policy. Specific
reference to a coverage feature is for purposes of clarification only as it pertains to a given
issue and is not intended by any party or insured to be all-inclusive.
17. CONTRACTOR agrees to provide immediate notice to COUNTY of any claim or loss against
CONTRACTOR arising out of the work performed under this agreement. COUNTY assumes
no obligation or liability by such notice, but has the right (but not the duty) to monitor the
handling of any such claim or claims if they are likely to involve COUNTY.
Professional Services Contract (rev 07/2025) Page 22
EXHIBIT C
BUDGET
Landlord Liaison Fund Source FY27 Award Comment
Administration Standard Admin $6,525 Award is a match for HUD
Lewis, Mason, Thurston DV
Operations Standard Operations $43,500 award. Twenty-five (25%) of
position is estimated to serve
TOTAL Emergency Shelter $50,025 Mason County at time of
CONTRACT execution
Payment:
In the event State, Federal, or local funding changes, the COUNTY reserves the right to amend
the payment terms and the amount awarded in this contract. Approved invoices will be
disbursed according to the vendor payment schedule of the County Auditor's Office. Refer to the
Billing Procedures and Payment clause of this contract for additional information.
All COUNTY-provided templates must be used and not modified without the county's written
permission. The COUNTY can change the reporting requirements by notifying the
CONTRACTOR.
Payment will be considered timely within 30 days of receipt of invoice.
Monthly Financial Invoice: Final, approved invoices are due by the 15t" of each
month
a. All invoices and reports, including HMIS, must be accurate, complete, and received to a
satisfactory level before invoices are approved and processed for reimbursement.
b. The CONTRACTOR will submit a monthly financial invoice to the COUNTY no later than
the 15th of each month for reimbursement of allowable costs; prepayment of expenses
is not allowable. Submitting invoices promptly and error-free is essential for the fastest
reimbursement turnaround possible.
c. Budget Narrative: If the invoice has a significant increase or decrease in totals, include
a budget narrative in the email submission to explain the change when the invoice is
submitted.
d. The CONTRACTOR may not manipulate, change, or adjust any template provided by
the COUNTY without prior written permission from the COUNTY.
e. Administration: Reimbursement requests cannot exceed the 1/12 monthly allotment.
For example, if the Administration allocation is 15%, administration costs may not
exceed 15% of the monthly reimbursement requests. The Department of Commerce
prefers that all overheads be budgeted and expensed in the Administration Budget
Category. Administration costs include, but are not limited to, Executive Director salary
and benefits, organization memberships or subscriptions, software licensing, business
license, general organizational insurance, conferences, organization-wide audits, board
expenses, community event registration, fire inspections, and general agency facility
costs (including those associated with the Executive Director) such as rent (building
space that is not directly attributed to a program funded through this contract),
depreciation expenses, and operations and maintenance. All amounts billed to
Professional Services Contract (rev 07/2025) Page 23
administration must be allowable, supported by actual costs, not double-charged, and
treated consistently in similar circumstances.
f. All "pooled" costs are considered "Administration" unless the County approves an
exception.
g. Time-billing: Agencies must ensure that processes are in place to track employee time
to the program they are working in and only bill hours to a program for time worked in
each program. Program employees must use time-billing methods to track the time
spent on tasks or projects directly related to the program. This helps reduce billing errors
and ensures that every program is charged appropriately.
h. Salary &Wages: The COUNTY will reimburse hourly rates and accrued/unused PTO in
accordance with RCW 49.48.010, without incentives such as bonuses, except for grants
that specifically allow it (e.g., the inflationary increase from FY24 and FY25). Payouts
are distributed across all programs that fund the position. Salary and benefits are
itemized separately.
i. Item Descriptions: To help ensure no duplication of expenses, include specific
descriptions in the journal entry or the itemized expense list. Include the date range for
utilities, rent, or other monthly recurring costs. Including the account numbers or
building addresses is helpful when the organization has similar costs for different
buildings (e.g., utilities and off-site shelters).
j. Reimbursement in one fiscal year may not exceed the approved annual budget.
Suppose annual budgeted funds are expended before the end of the first fiscal year. In
that case, no additional reimbursements for that fiscal year will be approved, and
programs/services are expected to continue. Any unspent funds will be rolled into the
next fiscal year if the grant or budget category allows. Programs funded from the state
fiscal budget, such as the Housing and Essential Needs program, do not have funds that
carry over.
k. The CONTRACTOR must retain all backup documentation, including policies and
procedures for tracking employee time to grants and calculating holiday and overtime
pay.
I. Invoices must be easily read, with program expenses organized and labeled. Arrange
the backup documentation in the order in which items appear on the invoice.
m. Errors: If you make an error in any previous months or overpayments or
underpayments, contact the COUNTY to determine the next steps. Monthly spend-down
amounts may not be changed after an invoice has been submitted, approved, and paid.
n. Allowable Expenses: The first step is to review the Scope of Service in the contract for
approved project intervention types and the expenses directly associated with
implementing the approved program. The next step is to review the CHG Guidelines. If
any questions or clarification about allowable expenses remain, contact the COUNTY
before making any purchases to avoid non-reimbursable situations.
o. Budget Adjustments/Revisions: Budget adjustments/revisions are when money is
moved from one budget category to another. All budget revision requests must use the
Contract Budget Transfer Request Form. Budget revisions are allowable up to once
per quarter. CHG Contracts will require Commerce approval and follow CHG
Guidelines. No more than 10% of the program budget may be transferred, and no
money may be transferred from the Rent Budget category.
p. Financial Contract Amendments: Contract amendments will be issued when there is a
change in the total contract award. Amendments are also required in CHG contracts
when the total budget adjustment for the county or sequential adjustments exceed(s)
10% of the award.
Professional Services Contract (rev 07/2025) Page 24
q. De-obligation of Funds: Budget categories are monitored for over- or underspending.
In some cases, a de-obligation of funds will be required for categories that are
underspent or tracking to underspend by more than five percent.
r. Submit monthly invoices electronically to Todd Parker (tparker(c masoncountywa.gov)
using the correct naming convention. Each invoice must include:
• The name of the agency,
■ Date submitted,
■ Dates of service the invoice represents
• Contract number,
• Invoice number
■ Version number when resubmitting invoice corrections
• Name of funding source,
• Total reimbursement request per funding source,
■ Salary or Time Worked and benefits are separated
■ Vacation (PTO), Holiday Pay, and Overtime are separated from Time Worked.
■ Total hours worked by employees for each program and ensure time-billing.
■ General Ledgers or backup documentation that includes expenses broken out by
the budget category. These reports cannot include client names or identifying
information. Use HMIS numbers in the description when any funds are paid on
behalf of or, if allowed, directly to the household. The landlord's name is
allowable when rental and/or utility assistance payments are made.
■ All Flexible Fund (CHG 6.3.3) expenses must be pre-approved. It is acceptable
to have a list of expenses approved at the start of the contract.
■ Voucher detail worksheets, if required by the grant,
■ Spenddown sheet matching the voucher detail worksheet. The subcontractor
may not overspend in a budget category.
■ Any HMIS reports required by the grant.
■ Signature Page: Signed by the Executive Director, CEO, and/or Board Chair
approving that the expenses are accurate and allowable.
■ Submitted by the Executive Director.
Professional Services Contract (rev 07/2025) Page 25
EXHIBIT D
DELIVERABLE TABLE
Date Due/Frequency Deliverable Name&Description
No later than thirty(30)
days of the date of Contract requirements identified under the Special Terms and Conditions section of the contract
execution
Monthly—complete, An invoice and voucher detail worksheet,and, at a minimum, a general ledger generated by the
accurate, and organization's accounting system.The General Ledger must include transaction-level detail for all costs
approved by the 15th of that have been paid and are being claimed for reimbursement. These documents are due to the
each month COUNTY by the 15th of the month following the month in which services were provided.
• Mason County Available Units list
• Landlord Outreach: Documentation will include the date and type of outreach. Any events will also
include a sign-in sheet as supporting documentation. Landlord-specific outreach includes, but is not
Monthly—by the 15th of limited to, both active and passive means such as events, newsletters, in-person meetings,
each month associations, and group meetings. CONTRACTOR is encouraged to partner with other providers to
satisfy this requirement and maximize participant benefits. Include the COUNTY in all electronic
landlord outreach efforts.
• Training Log: Each agency must identify staff to attend and complete trainings.These staff should
include staff that provide direct services, supervisors of direct service staff, and staff that manage
homeless grants.
• Local Homeless Housing Plan (CHG 2.1.4.1): According to RCW 43.185c, the homeless response
system must submit a local homeless housing plan every five years.All agencies must actively
Annually—by June 15, participate in the plan's development, implementation,and annual plan updates and be accountable
2027 for the measures of success and program/system performance requirements adopted in the plan.
Each agency will submit a Work Plan and provide annual plan updates.
• Annual County Expenditure Report(CHG 2.1.4.2): All agencies that enter data into HMIS must
coordinate with the COUNTY to submit a complete and accurate report of program funding
information to the Department of Commerce. Due date to be set by Commerce after FY27 contract
term ends.
Professional Services Contract (rev 07/2025) Page 26
EXHIBIT E
ATTESTATION
I do hereby certify that to the best of my knowledge, the following is true, accurate, and
complete:
All contractors, including by and for organizations, attest that all are bound to all contracts,
including contracts between the Department of Commerce and Mason County Public Health
and Human Services, and/or any subrecipients.
I have reviewed all pass-through contract language, have received copies, and agree to be
bound to these terms.
I have read all guidelines specific to the fund source and policies set forth by the
Department of Commerce and Mason County Public Health and Human Services, and
agree to follow.
Name (printed)
Name (signature)
Title
Agency
Date
Professional Services Contract (rev 07/2025) Page 27
Contract Between
Mason County
and
Crossroads Housing
Professional Services Contract #25-029
Amendment#4
The purpose of this amendment is to award unbudgeted FY27 funds to create a new Permanent Supportive
Housing project and expand Homeless Response System Interventions for Family Emergency Shelter, and
de-obligate By and For funding due to FY26 carryover funding and ongoing corrective action for the
Eviction Prevention Program
IT IS MUTUALLY AGREED THEREFORE: That the Original Contract is hereby amended as follows:
1. FUND SOURCE: Consolidated Homeless Grant, Local Document Recording Fees (2163)
2. AMENDMENT TERM: September 1, 2026 —June 30, 2027
3. BUDGET AMENDMENTS:
Emergency Shelter Fund Source Current Amended Total New
Amount Amount Budget
Facility Support Emergency Housing Facility Support 2027 $251,398 $95,150 $346,548
Total Emergency Shelter $251,398 $95,150 $346,548
Permanent Supportive Housing Fund Source FY27 Award
Facility Support 2163 $172,700
Total Permanent Supportive Housing $172,700
Eviction Fund Source Current Amended FY27
Prevention Amount Amount Award
Administration Homelessness Prevention Admin $78,753 $0 $78,753
Operations Homelessness Prevention Operations $177,190 $0 $177,190
Operations—By& Homelessness Prevention Operations $82,013 ($82,013) $0
For
Rent Homelessness Prevention Rent $482,176 $0 $482,176
Total Eviction Prevention $820,132 ($82,013) $738,119
4. SCOPE OF SERVICE
a. Permanent Supportive Housing (PSH): New Intervention
i. Project Type: Scattered-site Permanent Supportive Housing (PSH).
ii. Target Population: Priority is given to single adults experiencing chronic homelessness
with qualifying disabling conditions (RCW 36.70A.030(31)) and to families with a
qualifying disability, subject to unit availability, project financial capacity, and written
approval from Public Health and Human Services. This aligns with local Point-in-Time
(PIT) count demographics.
iii. Service Model & Requirements:
1. Implement a Housing First, low-barrier, voluntary service model in compliance
with CHG guidelines.
1
2. Complete the new project setup in HMIS
3. Maintain dynamic caseloads structured by participant acuity, following CHG
Guidelines
4. Provide long-term housing identification, landlord engagement, individualized
case management, life-skills development, and coordination with community
health/behavioral health providers.
iv. Required Performance Outcome: 95% Exits to/Retention of Permanent Housing.
v. Access & Coordinated Entry: 100% of PSH openings and referrals must be processed
through the Mason County Coordinated Entry (CE) System and By-Name List.
b. Emergency Shelter Expansion: Addition to Existing Intervention
i. Project Type: Off-site / Scattered-site Family Emergency Shelter Expansion.
ii. Target Population: Households with minor children experiencing literal homelessness
(including households expecting a child or with CPS unification support).
iii. Service Model & Operating Guidelines:
1. Expand existing family shelter capacity utilizing a scattered-site, group-
living/single-family residence model (providing private bedrooms with shared
common facilities).
2. Operate under progressive engagement and low-barrier shelter policies.
3. Provide housing-focused case management aimed at transitioning families to
permanent housing within 90 days.
4. Coordinate client transition and movement from shelter into permanent housing
using available Rapid Re-Housing (RRH)financial assistance and housing
placement services.
iv. Required Performance Outcome: 65% Exits to Permanent Housing.
v. Access & Coordinated Entry: All shelter placements must be filled strictly through
Coordinated Entry dynamic prioritization.
c. Program Administration & Budgeting
i. Administration Expenses: Administrative funding allocations for both the new PSH
intervention and the expanded Emergency Shelter will be absorbed under the existing
administrative budgets already allocated under Contract#25-029 for Emergency Shelter,
Rapid Re-Housing, Eviction Prevention, and Coordinated Entry.
ii. Financial Invoicing & Reporting: Contractor shall account for unit placements, participant
rosters, and HMIS entries separately by intervention type while maintaining compliance
with standard monthly reimbursement invoicing rules.
ALL OTHER TERMS AND CONDITIONS of the original Contract and any subsequent amendments hereto
remain in full force and effect.
IN WITNESS WHEREOF, the undersigned has affixed his/her signature in execution thereof on the day
of , 2026.
CONTRACTOR MASON COUNTY
Tanya Frazier, Executive Director Pat Tarzwell, Chair
Crossroads Housing Mason County Board of County Commissioners
2
`PSpis COU��
Mason County
Agenda Request Form
1854
To: Board of Mason County Commissioners Item No.
From: Melissa Casey Ext:404
Department: Public Health Briefing: ❑X
Action Agenda:
Public Hearing: ❑
Special Meeting: ❑
Briefing Date(s): 10/12/26 Agenda Date(s): 10/27/26
Internal Review: ❑ Finance ❑ Human Resources ® Legal ❑ IT ® Risk ❑ Other
(Please ensure proper internal review channels have been followed, this is the responsibility of the
requesting Department)
Item: Real Property Acquisition Request for Proposals
Background/Executive Summary:
Mason County Public Health&Human Services(MCPHHS) is seeking proposals from qualified
nonprofit or eligible organizations to expand, construct, and preserve the affordable housing stock in
Mason County.This Request for Proposals(RFP) is part of the Real Property Rapid Acquisition,which
supports efforts to end homelessness and expand access to safe, stable, and healthy housing for extremely
low- and very low-income individuals and families. Funding for this RFP is provided through revenues
collected pursuant to RCW 82.14.540 (enacted via House Bill 1406);the purpose of these funds is to
assist eligible populations by supporting affordable housing developments, emergency shelters, and
related facilities. This RFP advances strategic investments identified in Mason County's 2025-2030 Local
Homeless Housing Plan(Local Plan).
Associated Costs/Budget Impact(amount, funding source,budget amendment, etc.):
Funding Source: Local Sales and Use Tax(RCW 82.14.540, Substitute House Bill 1406-S.SL)
Public Outreach:
News Release
Requested Action:
Approval to read News Release announcing Real Property Acquisition Request for Proposals at the
October 27, 2026 regular meeting and post the RFP applications on the Mason County Website
Attachment(s):
News Release,RFP Instructions
Mason County Public Health and Human Services
2026 Affordable Housing Request for Proposal
Real Property Acquisition
Application Submission and Timeline
RFP Release October 20, 2026
Application Deadline Friday, November 20, 2026
Award Announcement December 2026
Contracts finalized January 2027
Submit Application Form Todd Parker: t arker masoncount wa. ov
RFP Questions Todd Parker: t arker masoncount wa. ov
Introduction
Mason Public Health and Human Services invites proposals from qualified nonprofit or
eligible organizations to expand, construct, and preserve the affordable housing stock in
Mason County. This Request for Proposals (RFP) is part of the Real Property Rapid
Acquisition, which supports efforts to end homelessness and expand access to safe,
stable, and healthy housing for extremely low- and very low-income individuals and
families. This RFP aligns with the strategic investments identified in Mason County's
2025-2030 Local Homeless Housing Plan (Local Plan). Proposals must address one of
the three project types, each with a dedicated application in this RFP. Throughout this
document, "Housing Agency" refers to the applicant organization submitting a proposal,
and "Property" refers to any real property to be acquired, constructed upon, or
rehabilitated.
System Gaps and Priority Needs
Mason County is navigating a complex housing and homelessness landscape shaped
by rapid population growth, a limited rental inventory, and affordability challenges.
According to the 2025-2030 Local Homeless Housing Plan, the county's population of
68,389 is projected to grow by about 23% over the next two decades, requiring the
housing system to scale significantly to meet rising demand.
Key indicators reveal a system under severe strain:
• Only 21% of housing units in Mason County are rentals, with vacancy rates near
1% (7% is considered healthy for market stabilization).
• Over 26% of renters in Mason County are severely rent-burdened (spending
more than 50% of their income on housing), compared to 24% statewide. In the
City of Shelton, this rate rises to 33%.
• Seasonal and vacant homes account for 24% of all housing units, more than all
rental types combined, further constraining supply for low-income residents.
• The median household income in Mason County is $88,999, while the 2024 HUD
Fair Market Rent for a one-bedroom unit is $1,040, requiring an annual income of
$37,440 to avoid rent burden. However, actual median rents in Mason County
($1,338) and Shelton ($1,298) significantly exceed this threshold.
• Home values have risen sharply, with Shelton's typical home value increasing
from $274,000 in 2020 to $399,438 in 2024, an annual increase of approximately
9.9%.
In 2024, the Mason County Coordinated Entry System enrolled 1,290 individuals
experiencing homelessness, and an estimated 1,200 people experienced
homelessness over the course of the year. The 2025 Point-in-Time Count identified 435
individuals, of whom 29% were sheltered. Mason County's only emergency shelter
serving single adults recently closed, leaving no emergency shelter options for single
adults county-wide. Without new investment, the number of unsheltered individuals is
expected to increase.
The 2025 — 2030 Local Plan identifies the following critical gaps in Mason County's
housing system:
Intervention Type Current Capacity Estimated Need Gap
Permanent Supportive 30 units 160 Units 135 Units
Housing
Rapid Rehousing 219 Placements 325 Placements 106 Placements
Emergency Shelter (single 0 beds 80 beds 80 beds
adults)
Safe Parking 0 spaces 20 spaces 20 spaces
Permanent Supportive Housing is an evidence-based, cost-effective housing solution:
once constructed, its operating costs per bed ($12,369 in 2024) are comparable to
those of Rapid Rehousing and significantly lower than those of Emergency Shelter
($22,766/bed). Prevention services remain the most cost-effective intervention at
$10,000—$15,000 per household, compared with $30,000—$50,000 for households that
have entered homelessness.
Funding Authority & Purpose
Mason County is issuing this Request for Proposals (RFP) utilizing funds collected
pursuant to RCW 82.14.540 (enacted via House Bill 1406). The purpose of these funds
is to assist eligible populations by supporting affordable housing developments,
emergency shelters, and related facilities.
Allowable Activities and Project Types
Projects funded through this RFP must fall strictly into one or more of the following
allowable categories:
• Real Property Acquisition & Capital Development: Acquiring real property
(including land and existing structures), rehabilitating, or constructing affordable
housing, specifically including emergency shelters, transitional housing, and
permanent supportive housing.
• Housing-Related Services Facilities: Acquiring, rehabilitating, or constructing
facilities dedicated to delivering housing-related services to people experiencing
homelessness.
Eligible Target Populations & Income Restrictions
All housing, facilities, and programs funded in whole or in part with ROW 82.14.540
revenues must comply with the following statutory low-income beneficiary thresholds:
• 100% of beneficiaries or households served must have incomes at or below 60%
of the Area Median Income (AMI).
• At least 60% of annual revenue collected and allocated must be dedicated to
projects or programs serving households with incomes at or below 30% AMI.
Conditions for Subcontractors (Compliance, Reporting, & DEED
Restrictions)
Subcontractors/Subrecipients receiving funds under this RFP are subject to strict
ongoing compliance, reporting, and property encumbrance requirements to ensure
alignment with Mason County's statutory obligations to the Washington State
Department of Commerce.
Affordability Period and Deed Restrictions
• Capital Projects: Any subrecipient receiving capital, acquisition, or major
rehabilitation funds must execute and record a Declaration of Restrictive
Covenants (deed restriction) against the subject real property.
• Duration: The minimum affordability and use restriction period for acquired,
rehabilitated, or constructed real property (including emergency shelters and
permanent housing) shall be 30 years, running concurrently with or extending
beyond the 20-year collection life of the underlying statutory authority.
• Title Priority: Restrictive covenants must be recorded in the first available
position or subordinated only to lender approvals explicitly authorized in writing
by Mason County.
Assessments and Appraisals
• Appraisal
• Phase I Environmental Site Assessment
• Inspection Reports
• A plan and schedule for the above if not available at the time of submitting the
application
Income Verification & Beneficiary Tracking
• Subrecipients must maintain verifiable documentation establishing that all
program participants and housing tenants meet the applicable income thresholds
(≤60% AMI, with tracking to isolate those ≤30% AMI).
• Acceptable forms of documentation include third-party income verification, HUD-
approved intake forms, Homeless Management Information System (HMIS)
records, or documented self-certification where standard verification is unfeasible
(subject to County approval).
Compliance Reporting Requirements
• Reporting: Subrecipients shall use HMIS to enter accurate, timely, and complete
data that meets HMIS data standard requirements.
o Number of households/individuals served broken down by AMI tiers (≤30%
AMI vs. 30%-60% AMI).
o Demographic details and housing status (e.g., homeless, chronically
homeless, unstably housed).
o Accurate and timely shelter entry and exit data
o Emergency shelters must use a bed notification to notify key stakeholders
and partner agency bed availability, and any situations that may limit
capacity, or notification of any changes to operating hours.
o Depending on the project, milestones for capital construction, acquisition,
or shelter operations.
• Annual State Compliance Support: Because Mason County must report
annually to the Washington State Department of Commerce pursuant to RCW
82.14.540(11), subrecipients are required to cooperate fully with data requests,
provide requested metrics on short notice, and maintain records for audit review
for a minimum of 6 years following the expiration of the agreement.
Funding
Awards will be considered up to the following amounts by project type:
Project Type Maximum Award per
Real Property Acquisition Up to $350,000 per property (acquisition and
rehabilitation costs combined)
Permanent Supportive Housing New Amount at the discretion of the Board of
Construction County Commissioners based on project
scope, unit count, and leveraged funding
The total project cost may exceed the Mason County award amount, and the County
strongly encourages Housing Agencies to contribute directly to the project or through
other leveraged funding sources. The actual award amount is at the discretion of the
Mason County Board of County Commissioners and depends on: the property or
project, the total funding requested, the percentage of the contribution provided by the
Housing Agency, and the project type's ability to address identified community needs.
Deed Restrictions
Deed restrictions and covenants will be required that reflect the following:
Activity Average per-unit Minimum Affordability
home
Period
New construction or Any dollar amount 30 years
acquisition
Selection Process
Applications will be screened by Mason County Public Health and Human Services staff
for the following minimum acceptance criteria:
• Complete application submitted by the deadline that follows all directions and
includes required supporting documentation
• Compliance with minimum insurance requirements
• Three (3) or more years of documented experience operating the proposed
housing type
• Capacity to begin tenant occupancy within 120 days of the contract start date
(Rapid Acquisition and Preservation projects)
• Proof of current Washington State Business License and 501(c)(3) status
• In good standing under any existing contract with Mason County
All qualified applications will be forwarded to the Housing and Behavioral Health
Advisory Board for review and final selection recommendations. The Advisory Board will
then submit its recommendations to the Board of County Commissioners for the final
award decision and authorization to enter into contracts.
Unacceptable Applications
Applications submitted that are not responsive to the solicitation's requirements are
unacceptable and will not be considered. Unacceptable applications are those that are
subject to at least one (1) of the following shortcomings:
1 . Late submittals — Proposals received after the due date.
2. Does not address the essential requirements of the RFP.
3. Clearly demonstrates that the applicant does not understand the requirements of
the RFP.
4. Clearly deficient in approach.
5. Does not contain an original hard copy and an electronic copy.
6. Does not include all the information and documents required as part of the
application.
7. Applications from debarred organizations.
General Conditions and Disclosures
Right to Reject or Negotiate
Mason County reserves the right to reject any or all applications if such rejection is in
the best interest of the County. This Notice of Funding Availability (NOFA) is a
solicitation for offers and shall not be construed as an offer, guarantee, or promise that
the solicited services will be purchased by the County. The County may withdraw this
notification at any time and for any reason without liability to applicants.
Mason County reserves the right to negotiate with selected applicants and may request
additional information or modifications. When deemed advisable, and before a contract
is issued, Mason County reserves the right to arrange an on-site visit or review to
assess the applicant's ability to meet the terms described in this RFP.
Notice of Solicitation
Failure of the County to notify any interested party directly regarding the availability of
these funds shall not void or otherwise invalidate the RFP process.
Ownership of Materials
Responses, applications, and other materials submitted in response to this RFP
become the property of Mason County, are public records, and will not be returned. By
applying, applicants acknowledge they claim no proprietary rights to ideas or
approaches contained in the application.
Proposal Costs
Mason County is not liable for any costs incurred by an applicant prior to the issuance of
a contract. All costs in response to this solicitation are the responsibility of the applicant.
No commitment
Submitting a proposal creates no obligation for the County. The County may reject any
or all proposals, negotiate terms, modify or cancel the RFP, or decline to fund any
acquisition at any time.
Public records
Proposals are public records under chapter 42.56 RCW. Applicants must clearly mark
any material they claim is exempt.
Acceptance of Terms and Conditions
By submitting a response, the applicant acknowledges and accepts all terms and
conditions of this RFP and all applicable County, Washington State, and Federal
regulations. If awarded a contract, the application becomes part of the contract
agreement. The County reserves the right to introduce different or additional terms
during final contract negotiations.
Cancellation of Contract
Mason County reserves the right, with or without cause, to cancel any contract resulting
from this RFP with thirty (30) calendar days' written notice sent by certified mail, return
receipt requested, to the applicant's address of record.
Accessibility and Fair Housing
All projects must comply with the following federal accessibility and fair housing laws:
• Americans with Disabilities Act
• Fair Housing Act
• Section 504/Handicap Accessibility
• Equal Opportunity in Housing Act
• Age Discrimination Act
Properties with prior public investment
Applicants proposing to acquire a property that has received prior County, State, or
federal funding must identify that funding in their proposal. The County may hold
existing contractual rights related to such properties, including rights to reimbursement
upon sale or transfer. Nothing in this RFP or any award waives, modifies, releases, or
offsets any right or obligation under an existing agreement. Any credit, offset, or other
treatment of prior public investment in a proposed transaction is at the County's sole
discretion and requires the Board of County Commissioners' written approval.
The County's roles and evaluation independence
The County may have multiple roles in a proposed transaction, including as a funder, a
prior grantor to the seller, and a holder of contractual rights against the seller. Proposals
will be evaluated solely on the criteria set forth in this RFP. Recovery of prior County
funds will not be a scoring factor.
Seller and third-party relationships
The County is not a party to, nor does it make any representations about, the price or
terms negotiated between an applicant and a seller. A seller's asking price is not
endorsed by the County. County funding, if any, will not exceed [the lesser of appraised
fair market value or eligible acquisition cost], as determined by an independent
appraisal acceptable to the County. Applicants must disclose all agreements, options,
financing, leasebacks, side agreements, and relationships (board, staff, financial, or
familial) with the seller or its affiliates.
Funding source and legal compliance
Funds are restricted to [acquisition of real property for emergency shelter, transitional
housing, and permanent supportive housing] under [funding source and its guidelines].
Any award is subject to Board approval, the availability of funds, and compliance with
applicable state law, including constitutional limits on gifts of public funds and ROW
39.33.010.
Property condition and operating obligations
Properties are evaluated as-is. The County makes no warranty regarding condition,
systems, title, zoning, or occupancy. Applicants must conduct their own inspections, title
review, survey, environmental review, and verification of City permits and occupancy
status. Applicants must budget for ongoing life-safety costs, including fire sprinkler
monitoring, inspection, testing, and backflow certification, as well as for capital
replacement reserves.
Required security and covenants
Any County-funded acquisition will, at a minimum, require: a recorded deed of trust and
a regulatory agreement or use covenant for 30 years or the funder's required term,
whichever is longer; repayment or recapture upon sale, refinance, default, or change of
use; County consent to transfer, encumbrance, or subordination; [right of first refusal or
purchase option]; insurance naming the County; annual reporting; and participation in
HMIS and Coordinated Entry, as applicable.
Closing
Closing must occur through an escrow acceptable to the County. The County may
require that amounts owed to the County by a seller be paid from the sale proceeds at
closing as a condition of the County's consent or funding.
Minimum Insurance Requirements
All applicants, if awarded a contract, must maintain the following insurance coverage
throughout the term of the contract:
• Commercial General Liability Insurance (ISO form CG 00 01, edition date prior to
2004, or exact equivalent). Limits: no less than $1,000,000 per occurrence and
$2,000,000 general aggregate for bodily injury, personal injury, and property
damage, including blanket contractual liability. Defense costs must be paid in
addition to limits. Coverage for additional insured shall not be limited to vicarious
liability.
• Workers' Compensation on a state-approved policy providing statutory benefits
as required by law, with Employer's Liability limits for contractors with two (2) or
more employees and/or volunteers of no less than $1,000,000 per accident.
• Business Auto Coverage (ISO form CA 00 01), including owned, non-owned, and
hired autos. Limits: no less than $1,000,000 per accident, combined single limit.
If the applicant owns no vehicles, this may be satisfied by a non-owned auto
endorsement to the general liability policy.
RFP Application
Real Property Rapid Acquisition
Use this application if you are proposing to rapidly acquire existing real property for
acquiring affordable housing, including emergency, transitional, and permanent
supportive housing. Each question must be answered completely. Incomplete
applications will not be considered.
1. Contact Information
a. Agency name, organization type, mailing address, physical address,
phone
b. number, and website
c. Executive Director: name, phone, and email
d. Financial Manager: name, phone, and email
e. Project Manager: name, phone, and email
f. List of all Board of Directors members with names, phone numbers, and
email addresses
2. Funding Request:
a. List the total Mason County funding requested
b. Funding gap analysis to support the request of funds
3. Project Narrative & Real Property Details:
a. Provide a detailed description of the project.
b. If the proposal involves the acquisition of real property (including land or
existing structures for emergency shelter or housing):
i. Describe the specific parcel(s),
ii. Current condition,
iii. Zoning status,
iv. Timeline for acquisition, and
v. Feasibility of converting or utilizing the property for its intended
shelter/housing purpose.
4. Community Need:
a. Describe how this project addresses an explicit housing or emergency
shelter shortage within Mason County, detailing the target population to be
served.
5. Target Populations & Income Compliance
a. Income Targeting Plan: Confirm how your program will ensure that 100%
of beneficiaries have incomes at or below 60% of the Area Median Income
(AMI). Describe your intake, screening, and documentation procedures.
b. 30% or Less AMI Commitment: RCW 82.14.540 requires that priority be
given to resources serving the most vulnerable. Detail how your project
plans to meet or exceed the benchmark for directing services or units to
households at or below 30% AMI. What percentage of the proposed
program slots or units will be dedicated to this tier?
6. Administrative Capacity & Compliance Reporting
a. Data Tracking & Reporting Infrastructure:
b. Describe your organization's capacity to track demographic details, AMI
levels, and output metrics.
c. Are you currently integrated into a Homeless Management Information
System (HMIS) or equipped to utilize Mason County's reporting templates
for monthly/quarterly submissions?
d. Audit Readiness & Record Retention:
i. Detail your internal financial controls and experience administering
local, state, or federal funds.
ii. Confirm your ability to retain program and financial records for a
minimum of 6 years for audit and state compliance reviews.
7. Long-Term Affordability & Deed Restrictions
a. Acknowledge and Agree to Restrictive Covenants: For capital, acquisition,
or major rehabilitation projects, Mason County requires a recorded
Declaration of Restrictive Covenants ensuring long-term use for affordable
housing or emergency shelter.
b. Acknowledge your understanding that a deed restriction will be placed on
the property for a minimum term matching the Mason County guideline.
c. Disclose any existing liens, mortgages, or encumbrances currently on the
real property that could impact the priority position of the County's
restrictive covenant.
8. Additional Requirements
a. Evidence of site control (purchase agreement or option) and all seller
agreements
b. Appraisal, Phase I ESA, and inspection reports, or a plan and schedule for
them
c. Board authorization to purchase and to accept the County's security
d. Disclosure of any prior defaults or compliance findings under public
contracts
Questions regarding this RFP should be directed to:
Todd Parker, Community Health Specialist
Mason County Public Health and Human Services
tparker(d masoncountywa.gov
NEWS RELEASE
10/27/26
- MASON COUNTY COMMISSIONERS' OFFICE
IBsa 411 N 5TH ST, BLDG 1, SHELTON,WA 98584
TO: KMAS, KRXY, SHELTON-MASON COUNTY JOURNAL, THE OLYMPIAN,
SHELTON CHAMBER OF COMMERCE,NORTH MASON CHAMBER OF
COMMERCE, CITY OF SHELTON, ECONOMIC DEVELOPMENT
COUNCIL, THE SUN
RE: Homeless Response System Request for Proposals
Mason County Public Health&Human Services(MCPHHS)is seeking proposals from qualified
nonprofit or eligible organizations to expand, construct, and preserve the affordable housing stock
in Mason County. This Request for Proposals(RFP)is part of the Real Property Rapid
Acquisition,which supports efforts to end homelessness and expand access to safe, stable, and
healthy housing for extremely low- and very low-income individuals and families.
The RFP Application materials can be found on the Mason County website under Request for
Proposals at: https://masoncountywa.gov/
CONTACT PERSON:
Todd Parker
Phone: (360)427-9670 ext. 293
Email: tparker(c1masoncountywa.gov
BOARD OF MASON COUNTY COMMISSIONERS
Pat Tarzwell, Randy Neatherlin, Vacant,
Chair Vice-Chair Commissioner District 3
Mason County Administrator
411N 5th Street
Shelton, WA 98584
(360) 427-9670 ext. 419
Mason County Commissioner
Briefing Items from County Administrator
Support Services
October 12, 2026
Specific Items for Review
2027 Take-Home Vehicle Requests—Jennifer Beierle
2027 Taxes Levied for Current Expense and County Road—Jennifer Beierle
2027 Budget—Jennifer Beierle
September 2026 Financial Report—Jennifer Beierle
Department of Emergency Management(DEM)Discussion—Travis Adams
Administrator Updates
Commissioner Discussion
EPSON co i
Mason County
Agenda Request Form
1854
To: Board of Mason County Commissioners Item No.
From: Travis Adams Ext: 530
Department: Central Services Briefing: ❑X
Action Agenda:
Public Hearing: ❑
Special Meeting: ❑
Briefing Date(s): 10/12/26 Agenda Date(s): 10/27/26
Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ IT ❑ Risk ❑ Other
(Please ensure proper internal review channels have been followed, this is the responsibility of the
requesting Department)
Item:
2027 take home vehicle requests for Kelly Frazier,Jeremy Seymour, Grant Dishon,Rod LaRue,Roy
Beierle, Pete Medcalf, John Ronald,Keli Dunlap, and Tami Beyer
Background/Executive Summary:
Take-Home Vehicles are only to be assigned to those meeting the IRS requirements of qualified
nonpersonal use vehicles as identified in Publication 5137, or meeting the Emergency Response,
Specialized Equipment, or Economic Benefit as defined by IRS and outlined in the Mason County
Personnel Policy, Chapter 13,Vehicle Use Policy.
Associated Costs/Budget Impact(amount, funding source,budget amendment, etc.):
Estimated County take home vehicle costs are included in the 2027 preliminary budget.
Public Outreach:
N/A
Requested Action:
Approval of the 2027 take home vehicle requests for Kelly Frazier,Jeremy Seymour, Grant Dishon,Rod
LaRue, Roy Beierle, Pete Medcalf,John Ronald,Keli Dunlap, and Tami Beyer
Attachment(s):
Take-Home Vehicle Request Forms
ry
A �r f rt �[ �T•— r ,� N d k �,. r r .
Employee Name .{t Department [] 2.5
Title/Position F .'ILi4lV, ,M4ip Division S c;c},Sii.au.
Vehicle No&Type 2D y t✓ G-' County of Residence
Primary Work Station 'i), ç) Current Odometer Reading
Daily Commute Miles 7. Ml W Mileage outsite of County(if
Daily Business Miles f. applicable)
Number of emergency call-outs in previous years: April 1-Sept.30: Oct.1-March 31:
Per Mason County Personnel Policy adopted April 2017,Resolution 19-17,requests to authorize Take-Home vehicles must meet at least one of the
following criteria.
❑ Emergency Response:
The employee has the primary responsibility for responding to emergency situations which
require immediate response to protect life or property and the employee is called out at least 12
times per quarter. A"call-out"is defined as a directive to an employee to report to work site
during off duty time. Documentation listing the number and nature of call-outs for the six month
period from the prior year. In addition,there must be an explanation of why alternate
transpiration cannot be used and why a County vehicle cannot be picked up from a designated
County parking area. Attach all justification and back-up documentation to this form.
❑ Economic Benefit: There is an economic benefit to the County.This means the cost of travel reimbursement would
exceed the costs associated with Take-Home vehicle. A calculation of this benefit must be
submitted with the Take-Home Vehicle request. The cost of lost productivity cannot be part of
the calculation. Attached all justification and back-up documentation to this form.
Special Equipment: The Employee has the primary responsibility for responding to emergency situations which
require immediate response to protect life or property and the employee needs a special vehicle
and or carries specialized equipment other than communications equipment in order to perform
their work outside of normal working hours. A description of this equipment must be submitted
with Take-Home Vehicle requests. Attach all justifications and back-up documentation to this
form.
❑ Union Contract: Collective bargaining agreement may provide general language for department director to
approve Take-Home Vehicle assignment. Provide union name,contract number,and attached
a copy of relevant contract language.
Union Local:
Note:A County owned Take-Home Vehicle is a fringe benefit that generates a tax liability.If your request fora Take-Home Vehicle assignment is
ap v ,y are requite t check with payroll to determine your liability.
r
Requ star's Sign ure.-= Date
I have read and-' derstarid the Coun y Policy govern)ng Take-Home vehicles and County Vehicle use. I certify that this request meets the requirements.
Department rector Date f -
I certify that this request meets the requirements of the County Policy and recommended the BOCC approve the request.
❑ Approved
❑ Denied
Chair of BOCC Date
*Please submit this form to the Risk Manager by September 30th of each year.
Original to Risk Management '..
Payroll
Take-Home Log
a A a A A t a S 0 0 B ' 0
Employee Name a I h r„/ Department /'rr``,)a`r. /!)y'- `=
Title/Position 'h ,,,p Division It-7 \
Vehicle No&Type ,4-.'p/, County of Residence A4 'r ' n 1'3
Primary Work Station Current Odometer Reading
Daily Commute Miles ,/,C"2 Mileage outsite of County(if
Daily Business Miles applicable)
Number of emergency call-outs in previous years: April 1-Sept.30: Oct.1-March31:
Per Mason County Personnel Policy adopted April 2017,Resolution 19-17,requests to authorize Take-Home vehicles must meet at least one of the
following criteria.
Emergency Response:
The employee has the primary responsibility for responding to emergency situations which
require immediate response to protect life or property and the employee Is called out at least 12
times per quarter. A"call-out"is defined as a directive to an employee to report to work site
during off duty time. Documentation listing the number and nature of call-outs for the six month
period from the prior year. In addition,there must be an explanation of why alternate
transpiration cannot be used and why a County vehicle cannot be picked up from a designated
County parking area. Attach all justification and back-up documentation to this form.
❑ Economic Benefit: There is an economic benefit to the County.This means the cost of travel reimbursement would
exceed the costs associated with Take-Home vehicle. A calculation of this benefit must be
submitted with the Take-Home Vehicle request. The cost of lost productivity cannot be part of
the calculation. Attached all Justification and back-up documentation to this form.
' ,. Special Equipment: The Employee has the primary responsibility for responding to emergency situations which
require immediate response to protect life or property and the employee needs a special vehicle
and or carries specialized equipment other than communications equipment in order to perform
their work outside of normal working hours. A description of this equipment must be submitted
with Take-Home Vehicle requests, Attach all justifications and back-up documentation to this
form.
❑ Union Contract: Collective bargaining ag
reement g g reement may provide general language for department director to
approve Take-Home Vehicle assignment, Provide union name,contract number,and attached
a copy of relevant contract language.
Union Local:
Note:A County owned Take-Home Vehicle is a fringe benefit that generates a tax liability.If your request for a Take-Home Vehicle assignment is
approved,you are requited to check with payroll to determine your liability.
f agote
equestst or's Signature Date
I have read and understand the County Policy governing Take-Home vehicles and County Vehicle use. I certify that this request meets the requirements.
, f /
l , 1,-�'
r I
Department Director Date rt
I certify that this request meets the requirements of the County Policy and recommended the BOCC approve the request.
❑ Approved
❑ Denied
Chair of BOCC Date
*Please submit this form to the Risk Manager by September 30th of each year.
original to Risk Management
Payroll
Take-Home Log
a • . 11ffZt1 . FTIiiL
Employee Name oc- e;ere. Department „t 'G ki3.-kC
Title/Position pr-L $43.&rviSt,v Division flac,JC
Vehicle No&Type ta.3 1t County of Residence Madan
Primary Work Station tjo Current Odometer Reading Is 3Al oay
Daily Commute Miles :1..G Mileage outsite of County(if
Daily Business Miles I Sp applicable)
Number of emergency call-outs In previous years: April 1-Sept.30: 60 Oct.1-March31: 2O
Per Mason County Personnel Policy adopted April 2017,Resolution 19-17,requests to authorize Take-Home vehicles must meet at least one of the
following criteria.
❑ Emergency Response:
The employee has the primary responsibility for responding to emergency situations which
require immediate response to protect life or property and the employee Is called out at least 12
times per quarter. A"call-out"is defined as a directive to an employee to report to work site
during off duty time. Documentation listing the number and nature of call-outs for the six month
period from the prior year. In addition,there must bean explanation of why alternate
transpiration cannot be used and why a County vehicle cannot be picked up from a designated
County parking area. Attach all justification and back-up documentation to this form.
❑ Economic Benefit: There Is an economic benefit to the County.This means the cost of travel reimbursement would
exceed the costs associated with Take-Home vehicle. A calculation of this benefit must be
submitted with the Take-Home Vehicle request. The cost of lost productivity cannot be part of
the calculation. Attached all justification and back-up documentation to this form.
YjjI Special Equipment: The Employee has the primary responsibility for responding to emergency situations which
require immediate response to protect life or property and the employee needs a special vehicle
and or carries specialized equipment other than communications equipment In order to perform
their work outside of normal working hours. A description of this equipment must be submitted
with Take-Home Vehicle requests. Attach all justifications and back-up documentation to this
form.
❑ Union Contract: Collective bargaining ag
reement g g reement may provide general language for department director to
approve Take-Home Vehicle assignment. Provide union name,contract number,and attached
a copy of relevant contract language.
Union Local:
Note:A County owned Take-Home Vehicle Is a fringe benefit that generates a tax liability.If your request for a Take-Home Vehicle assignment Is
approved,you are requited to check with payroll to determine your liability.
Reques Signature Date
I have ead and undzerstand the County Policy governing Take-Home vehicles and County Vehicle use. I certify that this request meets the requirements.
11
I tt
Department Director Date
I certify that this request meets the requirements of the County Policy and recommended the BOCC approve the request.
O Approved ---
❑ Denied
Chair of BOCC Date
*Please submit this form to the Risk Manager by September 30th of each year.
06g'al to alsk Management
Payroll
Take-Home tog '..
Employee Name +/C Department ® 0 G,
Title/Position ar Division S
Vehicle No&Type /2 »/S tJU County of Residence 1°�" ac 8
Primary Work Station yr,fa lit W UV Lg, Current Odometer Reading & 'no 0
Daily Commute Miles ✓Y`1 Mileage outsite of County(If
Dally Business Miles /3" -y applicable)
Number of emergency call-outs in previous years: April 1-Sept.30: ,3 (\ Oct.1-March31;
Per Mason County Personnel Policy adopted April 2017,Resolution 19-17,requests to authorize Take-Home vehicles must meet at least one of the
following criteria.
❑ Emergency Response:
The employee has the primary responsibility for responding to emergency situations which
require immediate response to protect life or property and the employee Is called out at least 12
times per quarter. A"call-out"Is defined as a directive to an employee to report to work site
during off duty time. Documentation listing the number and nature of call-outs for the six month
period from the prior year. In addition,there must be an explanation of why alternate
transpiration cannot be used and why a County vehicle cannot be picked up from a designated
County parking area.Attach all justification and back-up documentation to this form.
❑ Economic Benefit: There Is an economic benefit to the County.This means the cost of travel reimbursement would
exceed the costs associated with Take-Home vehicle. A calculation of this benefit must be
submitted with the Take-Home Vehicle request. The cost of lost productivity cannot be part of
the calculation. Attached all justification and back-up documentation to this form.
Special Equipment: The Employee has the primary responsibility for responding to emergency situations which
require immediate response to protect life or property and the employee needs a special vehicle
and or carries specialized equipment other than communications equipment In order to perform
their work outside of normal working hours. A description of this equipment must be submitted
with Take-Home Vehicle requests. Attach all justifications and back-up documentation to this
form.
❑ Union Contract: Collective bargaining ag
reement g g reement may provide general language for department director to
approve Take-Home Vehicle assignment. Provide union name,contract number,and attached
a copy of relevant contract language.
Union Local:
Note:A County owned Take-Home Vehicle is a fringe benefit that generates a tax liability.If your request fora Take-Home Vehicle assignment is
approved,you are requited to check with payroll to determine your liability.
Requester's Slgndfure Date
I have read'an&v d s the County Policy governing Take-Home vehicles and County Vehicle use. I certify that this request meets the requirements.
G5 v�Tu )GihS /21/ o
Department Director Date
I certify that this request meets the requirements of the County Policy and recommended the BOCC approve the request.
0 Approved ! " .
❑ Denied
Chair of BOCC Date
*Please submit this form to the Risk Manager by September 30th of each year.
original to Risk Management
Payroll
Take-Home Log
Employee Name (p-Ccur,. t. I Ls -t Department t) ) +`B ;j-)fl '
Title/Position a.d v, 3 Division • nA q
Vehicle No&Type )4 J Ft 5'Gv County of Residence .✓t i,5 E Primary Work Work Station r( ,rIc Current Odometer Reading
Daily Commute Miles 7 Mileage outsite of County(if
Dally Business Miles '2C-2 applicable)
Number of emergency call-outs In previous years: April 1-Sept.30: Oct.1-March 31:
Per Mason County Personnel Policy adopted April 2017,Resolution 19-17,requests to authorize Take-Home vehicles must meet at least one of the
following criteria.
❑ Emergency Response:
The employee has the primary responsibility for responding to emergency situations which
require Immediate response to protect life or property and the employee Is called out at least 12
times per quarter. A"call-out"Is defined as a directive to an employee to report to work site
during off duty time. Documentation listing the number and nature of call-outs for the six month
period from the prior year. In addition,there must be an explanation of why alternate
transpiration cannot be used and why a County vehicle cannot be picked up from a designated
County parking area. Attach all justification and back-up documentation to this form.
❑ Economic Benefit: There is an economic benefit to the County.This means the cost of travel reimbursement would
exceed the costs associated with Take-Home vehicle. A calculation of this benefit must be
submitted with the Take-Home Vehicle request. The cost of lost productivity cannot be part of
the calculation. Attached al/justification and back-up documentation to this form.
Special Equipment: The Employee has the primary responsibility for responding to emergency situations which
require Immediate response to protect life or property and the employee needs a special vehicle
and or carries specialized equipment other than communications equipment In order to perform
their work outside of normal working hours. A description of this equipment must be submitted
with Take-Home Vehicle requests. Attach all justifications and back-up documentation to this
form. ''..
❑ Union Contract: Collective bargaining agreement may provide general language for department director to
approve Take-Home Vehicle assignment. Provide union name,contract number,and attached
a copy of relevant contract language.
Union Local:
Note:A County owned Take-Home Vehicle is a fringe benefit that generates a tax liability.If your request fora Take-Home Vehicle assignment is
approve/.you ar requited t check with payroll to determine your liability.
equestor's Signature Date
I have read and unders d the County Policy governing Take-Home vehicles and County Vehicle use. I certify that this request meets the requirements.
lb G �nrm� 9 zf/Z�
Department Dire for Date j1
I certify that this request meets the requirements of the County Policy and recommended the BOCC approve the request. ff
❑ Approved
❑ Denied
Chair of BDCC Date
*Please submit this form to the Risk Manager by September 30th of each year. '..
Original to elzk Management
napes
Take-Home Log
° ! 1 " 1 1 1
Employee Name ¼'tcc1TDepartment
Title/Position <Z St)Q2r&lcor Division
Vehicle No&Type —t' L Fay b County of Residence V1�aCc- Y! !' nut
Primary Work Station Current Odometer ReadingDaily Commute Commute Miles Mileage outsite of County(if
Daily Business Miles C-j r 7i°k'J applicable)
Number of emergency call-outs In previous years: April 1-Sept.30: {() Oct.1-March 31: {()
Per Mason County Personnel Policy adopted April 2017,Resolution 19-17,requests to authorize Take-Home vehicles must meet at least one of the
following criteria.
Emergency Response:
The employee has the primary responsibility for responding to emergency situations which
require Immediate response to protect life or property and the employee is called out at least 12
times per quarter. A"call-out Is defined as a directive to an employee to report to work site
during off duty time. Documentation listing the number and nature of call-outs for the six month
period from the prior year. In addition,there must bean explanation of why alternate
transpiration cannot be used and why a County vehicle cannot be picked up from a designated
County parking area.Attach all justification and back-up documentation to this/arm.
❑ Economic Benefit: There Is an economic benefit to the County.This means the cost of travel reimbursement would
exceed the costs associated with Take-Home vehicle. A calculation of this benefit must be
submitted with the Take-Home Vehicle request. The cost of lost productivity cannot be part of
the calculation. Attached all Justification and back-up documentation to this Jorm.
❑ Special Equipment: The Employee has the primary responsibility for responding to emergency situations which
require Immediate response to protect life or property and the employee needs a special vehicle
and or carries specialized equipment other than communications equipment in order to perform
their work outside of normal working hours. A description of this equipment must be submitted
with Take-Home Vehicle requests. Attach all justifications and back-up documentation to this
form.
❑ Union Contract: Collective bargaining agreement may provide general language for department director to
approve Take-Home Vehicle assignment. Provide union name,contract number,and attached
a copy of relevant contract longuage.
Union Local:
Note:A County owned Take-Home Vehicle Is a fringe benefit that generates a tax liability.If your request/or a Take-Home Vehicle assignment Is
approved,you are requited to check with payroll to determine your liability.
Requester's Signature Date
I have read and unde tand the County Policy governing Take-Home vehicles and County Vehicle use. I certify that this request meets the requirements.
Department Director Date f1
I certify that this request meets the requirements of the County Policy and recommended the BOCC approve the request.
❑ Approved -.
❑ Denied
Chair of BOCC Date '..
*Please submit this form to the Risk Manager by September 30th of each year.
original to Risk Management
Patton
Take-Home log ',.
Employee Name ,f.r✓ 4- ,&u a Department /r c✓
Title/Position /'?mot✓ 5�ror,2c./-r Division �f
Vehicle No&Type /_j'g-' County of Residence i;L) --✓
Primary Work Station 5.7, r•t--' Current Odometer Reading Z,y
Daily Commute Miles yr'r:- Mileage outsite of County(if c/
Daily Business Miles a e,cif applicable)
Number of emergency call-outs In previous years: April 1-Sept.30: J Oct.1-March 31: /
Per Mason County Personnel Policy adopted April 2017,Resolution 19-17,requests to authorize Take-Home vehicles must meet at least one of the
following criteria.
---.. Emergency Response:
The employee has the primary responsibility for responding to emergency situations which
require Immediate response to protect life or property and the employee is called out at least 12
times per quarter. A"call-out"is defined as a directive to an employee to report to work site
during off duty time. Documentation listing the number and nature of call-outs for the six month
period from the prior year. In addition,there must be an explanation of why alternate
transpiration cannot be used and why a County vehicle cannot be picked up from a designated
County parking area. Attach all Justification and back-up documentation to this form.
❑ Economic Benefit: There Is an economic benefit to the County.This means the cost of travel reimbursement would
exceed the costs associated with Take-Home vehicle. A calculation of this benefit must be
submitted with the Take-Home Vehicle request. The cost of lost productivity cannot be part of
the calculation. Attached all justification and back-up documentation to this form.
Special Equipment: The Employee has the primary responsibility for responding to emergency situations which
require Immediate response to protect life or property and the employee needs a special vehicle
and or carries specialized equipment other than communications equipment in order to perform
their work outside of normal working hours. A description of this equipment must be submitted
with Take-Home Vehicle requests. Attach all Justifications and back-up documentation to this
Jorm.
❑ Union Contract: Collective bargaining ag
reement g g reement may provide general language for department director to
approve Take-Home Vehicle assignment, Provide union name,contract number,and attached
a copy of relevant contract language.
Union Local:
Note:A Countylowned Take-Nome Vehicle is a fringe benefit that generates a tax liability.if your request fora Take-Home Vehicle assignment is
approved,
y y/e requited to check with payroll to determine your liability.
ti4 9- z.
Requestor's Signature Date
I have read and under nd the County Policy governing Take-Home vehicles and County Vehicle use. I certify that this request meets the requirements.
Department Director Date tj
I certify that this request meets the requirements of the County Policy and recommended the BOCC approve the request. T�
❑ Approved
❑ Denied
Chair of BOCC Date
*Please submit this form to the Risk Manager by September 30th of each year.
0tlginal to Pak Management
Pat'ro'l
Take-Home Log
Vflfltflf?
• Take-Home ♦ 1 • ♦ ' , • '
Employee Name Kell Dunlap_ Department MCSO
Title/Position Executive Assistant. Division Corrections/Jail
Vehicle No&Type 304 County of Residence Mason
Primary Work Station Shelton/MCSO Current Odometer Reading 67851
Daily Commute Miles 8 Mileage outsite of County(if
Daily Business Miles <60 applicable)
Number of emergency call-outs In previous years: April 1-Sept.30: Oct.1-March31:
Per Mason County Personnel Policy adopted April 2017,Resolution 19-17,requests to authorize Take-Home vehicles must meet at least one of the
following criteria.
❑ Emergency Response:
The employee has the primary responsibility for responding to emergency situations which
require immediate response to protect life or property and the employee is called out at least 12
times per quarter. A"call-out"is defined as a directive to an employee to report to work site
during off duty time. Documentation listing the number and nature of call-outs for the six month
period from the prior year. In addition,there must bean explanation of why alternate
transpiration cannot be used and why a County vehicle cannot be picked up from a designated
County parking area. Attach oil justification and back-up documentation to this form.
❑ Economic Benefit: There is an economic benefit to the County.This means the cost of travel reimbursement would
exceed the costs associated with Take-Home vehicle. A calculation of this benefit must be
submitted with the Take-Home Vehicle request. The cost of lost productivity cannot be part of
the calculation. Attached all justification and back-up documentation to this form.
Special Equipment: The Employee hasthe primary responsibility for responding to emergency situations which
✓ require immediate response to protect life or property and the employee needs a special vehicle
and or carries specialized equipment other than communications equipment in order to perform
their work outside of normal working hours. A description of this equipment must be submitted
with Take-Home Vehicle requests. Attach all justifications and back-up documentation to this
form.
❑ Union Contract: Collective bargaining agreement may provide general language for department director to
approve Take-Home Vehicle assignment. Provide union name,contract number,and attached
a copy of relevant contract language.
Union Local:
Note:A County owned Take-Home Vehicle Is afringe benefit that generates a tax liability.if yourrequestfora Take-Home Vehicle assignment is
pp oved,you a regt Iced to check with payroll to determine your liability.
eq estor's Simz atwe D e
Iha ee read an8uad a the C y PolicygoverningTake-Home vehicles and County Vehicle use. I certify that this request meets the requirements.
epartment Director Date
I certify that this request meets the requirements of the County Policy and recommended the BOCC approve the request.
❑ Approved -
❑ Denied
Chair of BOCC Date
*Please submit this form to the Risk Manager by September 30th of each year.
Original to Risk Afaugemeat
Take-Home log
Employee Name Tamara Beer Department nerin
Title/Position Chief Deputy Division
Vehicle No&Type County of Residence Mason
Primary Work Station SO SHELTON Current Odometer Reading
Daily Commute Miles 44 Mileage outsite of County(if
Daily Business Miles applicable)
Number of emergency call-outs in previous years: April 1-Sept.30: Oct.1-March 31:
Per Mason County Personnel Policy adopted April 2017,Resolution 19-17,requests to authorize Take-Home vehicles must meet at least one of the
following criteria.
X] Emergency Response:
The employee has the primary responsibility for responding to emergency situations which
require immediate response to protect life or property and the employee is called out at least 12
times per quarter. A"call-out"is defined as a directive to an employee to report to work site
during off duty time. Documentation listing the number and nature of call-outs for the six month
period from the prior year. In addition,there must be an explanation of why alternate
transpiration cannot be used and why a County vehicle cannot be picked up from a designated
County parking area. Attach all justification and back-up documentation to this form.
❑ Economic Benefit: There is an economic benefit to the County.This means the cost of travel reimbursement would
exceed the costs associated with Take-Home vehicle. A calculation of this benefit must be
submitted with the Take-Home Vehicle request. The cost of lost productivity cannot be part of
the calculation. Attached all justification and back-up documentation to this form.
❑ Special Equipment: The Employee has the primary responsibility for responding to emergency situations which
require immediate response to protect life or property and the employee needs a special vehicle
and or carries specialized equipment other than communications equipment in order to perform
their work outside of normal working hours. A description of this equipment must be submitted
with Take-Home Vehicle requests. Attach all justifications and back-up documentation to this
form.
❑ Union Contract: Collective bargaining agreement may provide general language for department director to
approve Take-Home Vehicle assignment. Provide union name,contract number,and attached
a copy of relevant contract language.
Union Local:
Note:A County owned Take-Home Vehicle is a fringe benefit that generates a tax liability.If your request fora Take-Home Vehicle assignment is
approved,you are requited to check with payroll to determine your liability.
J34.A4,9"1 9/9/2026
Requestor's Sig ure Date
I have read and understand the County Policy governing Take-Home vehicles and County Vehicle use. I certify that this request meets the requirements.
Department Director Date
I certify that this request meets the requirements of the County Policy and recommended the BOCC approve the request.
❑ Approved �l
❑ Denied
Chair of BOCC Date
*Please submit this form to the Risk Manager by September 30th of each year.
Original to Risk Management
Payroll
Take-Home Log
Employee Name Month Year
Department Division
Vehicle No Title/Position
Regular Work Hours a.m.to p.m.
Odometer: Beginning of Month
End of Month
Trip Miles Reporting Column Emergency Call Out Reporting Column
(1) (2) (3) (4) (5) (6) Time of #of Call Round (7)
Date Commute Number of Business Destination Date Day Outs Trip Miles Nature of
Miles Commute Miles Emergency
Trips
Total ALL
Columns
Employee Signature Date Supervisor's Signature Date
Column 1: Enter the date for each daily trip.
Enter your total daily mileage from home to your work headquarters and back to home or your total mileage from home to
Column 2: your first work site and from your last work site to home.
Column 3: The total number of trips from home to work and from work to home in a single-day.
Column 4: Enter the remaining daily miles driven after subtracting the daily commute miles(Column 2).
Column 5:. Enter your first destination,e.g.,work headquarters,job site or meeting location
Column 6: Enter the date for each emergency situation.
Column 7: State the emergency situation.
Send one copy to the Risk Management department no later than 5 working days after the end of each month.
EPSON co i
Mason County
Agenda Request Form
1854
To: Board of Mason County Commissioners Item No.
From: Jennifer Beierle Ext: 532
Department: Central Services Briefing: ❑X
Action Agenda:
Public Hearing:
Special Meeting: ❑
Briefing Date(s): 10/12/26 Agenda Date(s): 10/27/26 PH date 11/24/26
Internal Review: ® Finance ❑ Human Resources ❑ Legal ❑ IT ❑ Risk ❑ Other
(Please ensure proper internal review channels have been followed, this is the responsibility of the
requesting Department)
Item:
Approval to set a public hearing for Tuesday,November 24,2026, at 9:15 a.m. to certify to the County
Assessor the amount of taxes levied for Current Expense and County Road for 2027.An increase to the
Current Expense and County Road property tax levies for 2027 may be considered.
Background/Executive Summary:
Pursuant to RCW 84.52.070,the Commissioners must certify to the County Assessor the amount of taxes
levied upon the property in the county for county purposes by adoption of a resolution,on or before the
15th day of December in each year, and on or before the first Monday in December the respective amounts
of taxes levied by the board for each taxing district,within or coextensive with the county, for district
purposes.
Associated CostsBud2et Impact(amount, funding source,budget amendment, etc.):
The estimated levies for Current Expense and County Road are included in the 2027 preliminary budget.
Public Outreach:
The notice of public hearing will be advertised in the Shelton-Mason County Journal for two weeks prior
to the hearing.
Requested Action:
Approval to set a public hearing for Tuesday,November 24,2026, at 9:15 a.m. to certify to the County
Assessor the amount of taxes levied for county purposes and the amount of taxes levied for each taxing
district for 2027.An increase to the Current Expense and County Road property tax levies for 2027 may
be considered.
Attachment(s):
Notice of Hearing
NOTICE OF HEARING
NOTICE IS HEREBY GIVEN that the Board of Mason County Commissioners will
hold a public hearing via Zoom and in person at Mason County Building I, Commission
Chambers, 411 North 5th Street, Shelton, WA 98584 on Tuesday, November 24, 2026
at 9:15 A.M. To join the Zoom meeting go to our website: www.masoncountywa.gov and
click on the "Join the Board of County Commissioners Regular Zoom Meeting" link.
SAID HEARING will be to take public comment on the certification to the County
Assessor the amount of taxes levied for county purposes and the amount of taxes
levied for each taxing district for 2027. An increase to the Current Expense and County
Road property tax levies for 2027 may be considered.
PUBLIC COMMENT will be accepted via email msmith@masoncountywa.gov; or
mail to Commissioners' Office, 411 North Fifth Street, Shelton, WA 98584; or call (360)
427-9670 ext. 419. If you need to listen to the Commission meeting via your telephone,
please provide your telephone number to the Commissioners' Office no later than 4:00
p.m. the Friday before the meeting.
If special accommodation is needed, contact the Commissioners' office, 427-9670, Ext.
419.
DATED this 27th day of October, 2026.
BOARD OF COUNTY COMMISSIONERS
MASON COUNTY, WASHINGTON
Clerk of the Board
C: Journal- Publ 2t: 11/5& 11/12
(Bill: Commissioners—411 North 5th Street, Shelton, WA 98584)
`PSpis CO( )U��
Mason County
Agenda Request Form
1854
To: Board of Mason County Commissioners Item No.
From: Jennifer Beierle Ext: 532
Department: Central Services Briefing: ❑X
Action Agenda:
Public Hearing:
Special Meeting: ❑
Briefing Date(s): 10/12/26 Agenda Date(s): 10/27/26, PH date 12/7/26
Internal Review: ® Finance ❑ Human Resources ❑ Legal ❑ IT ❑ Risk ❑ Other
(Please ensure proper internal review channels have been followed, this is the responsibility of the
requesting Department)
Item:
Approval to set a public hearing for Monday,December 7, 2026, at 9:00 a.m. to consider adoption of the
2027 budget for Mason County. Copies of the 2027 preliminary budget will be available to the public on
November 23, 2026.
Background/Executive Summary:
Pursuant to RCW 36.40.060,RCW 36.40.070, and RCW 36.40.071,the Board of County Commissioners
will hold a public hearing on the 2027 preliminary budget to allow taxpayers to appear and be heard for or
against any part of the budget. The public hearing also allows county departments to publicly testify if
they so desire.
Associated Costs/Budget Impact(amount, funding source,budget amendment, etc.):
The 2027 Adopted Budget will establish the County's appropriations for the 2027 fiscal year. Pursuant to
RCW 36.40.100, County officials are limited in making expenditures or incurring liabilities to the
amounts appropriated in the adopted budget, except as otherwise authorized by law.
Public Outreach:
The 2027 proposed budget will be posted on the County's website: www.masoncountywa.gov by
November 23,2026.
Requested Action:
Approval to set a public hearing on Monday,December 7,2026, at 9:00 a.m. to consider adoption of the
2027 budget for Mason County. Copies of the 2027 preliminary budget will be available to the public on
November 23, 2026.
Attachment(s):
Notice of Hearing
NOTICE OF HEARING
NOTICE IS HEREBY GIVEN that the Board of Mason County Commissioners will
hold a public hearing at Mason County Building I, Commission Chambers, 411 North 5th
Street, Shelton, WA 98584 on Monday, December 7, 2026 at 9:00 a.m. To join the
hearing via Zoom, go to our website: www.masoncountywa.gov and click on the "Join the
Board of County Commissioners Regular Zoom Meeting" link.
SAID HEARING will be for the purpose of considering adoption of the 2027 Mason
County Budget. Any taxpayer may appear at the hearing and be heard for or against
any part of the budget. The 2027 preliminary budget will be available to the public on
November 23, 2026. You may request a copy via email msmith@masoncountywa.gov;
or go to our website — www.masoncountywa.gov .
PUBLIC COMMENT will be accepted via email msmith@masoncountywa.gov; or
by mail to Commissioners' Office, 411 North Fifth Street, Shelton, WA 98584; or by
calling (360) 427-9670 ext. 419. If you need to listen to the Commission meeting via
telephone, please provide your telephone number to the Commissioners' Office no later
than 4:00 p.m. the Friday before the meeting.
If special accommodation is needed, contact the Commissioners' office, 427-9670,
Ext. 419. From the Belfair area, please dial 275-4467.
DATED this 27 day of October, 2026.
BOARD OF COUNTY COMMISSIONERS
MASON COUNTY, WASHINGTON
Clerk of the Board
C: Journal - Publ 2x11/25& 12/3
(Bill: Commissioner, 411 North 5th, Shelton, WA 98584)
`PSpis CO( )U��
Mason County
Agenda Request Form
1854
To: Board of Mason County Commissioners Item No.
From: Jennifer Beierle Ext: 532
Department: Central Services Briefing: ❑9
Action Agenda: ❑
Public Hearing: ❑
Special Meeting: ❑
Briefing Date(s): 10/12/26 Agenda Date(s): Click or tap here to enter text.
Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ IT ❑ Risk ❑ Other
(Please ensure proper internal review channels have been followed, this is the responsibility of the
requesting Department)
Item:
Mason County Monthly Financial Report for September 2026
Background/Executive Summary:
Review of Cash Balances, and Budget to Actual Revenues and Expenditures for all County Funds through
September 2026.
Associated Costs/Budget Impact(amount, funding source,budget amendment, etc.):
Budget to Actual Comparison of 2025 &2026
Public Outreach:
N/A
Requested Action:
N/A
Attachment(s):
Mason County Monthly Financial Report for September 2026
SEPTEMBER
MASON COUNTY MONTHLY
FINANCIAL REPORT
2026
J:\Financials\2026 Financials\2026 September Financial Report
P�pN covNr� SEPTEMBER
MASON COUNTY MONTHLY FINANCIAL
18.54` REPORT 2026
2025 vs 2026 Current Expense Revenue Comparison
Revenue Revenue
Collected Collected Actual dif 2025
Department Name 2025 Budget Through End Uncollected %2025 2026 Budget Through End Uncollected %2026 vs 2026
of Month Revenue Revenue
of Month
WSU Extension 22,000 21,821 (179) 99% 45,000 18,318 (26,682) 41% (3,503)
Assessor 7,000 5,930 (1,070) 85% 7,000 - (7,000) 0% (5,930)
Auditor 1,082,300 883,466 (198,834) 82% 1,324,988 1,192,080 (132,908) 90% 308,614
Emergency Management 65,533 71,469 5,936 109% 50,400 44,058 (6,342) 87% (27,411)
Facilities&Grounds - 200 200 0% - 1,875 1,875 0% 1,675
Human Resources - - - 0% - - - 0% -
Clerk 379,752 190,474 (189,278) 50% 379,752 209,391 (170,361) 55% 18,917
Commissioners - - 0% - - 0% -
Support Services 101,681 - (101,681) 0% - 186 186 0% 186
District Court 871,817 657,954 (213,863) 75% 771,235 461,140 (310,095) 60% (196,815)
Community Development 3,213,262 2,068,761 (1,144,501) 64% 2,794,700 1,593,732 (1,200,968) 57% (475,028)
Historical Preservation 13,000 10,660 (2,340) 82% 13,000 10,563 (2,437) 81% (97)
Parks&Trails 69,450 37,442 (32,008) 54% 69,450 55,084 (14,366) 79% 17,642
Juvenile Court Services 1,345,110 1,275,026 (70,084) 95% 1,350,638 1,298,488 (52,150) 96% 23,462
Prosecutor 238,314 173,577 (64,737) 73% 246,885 150,399 (96,486) 61% (23,178)
Victim Witness - - - 0% 54,246 23,589 (30,657) 43% 23,589
Child Support Enforcement 179,558 69,857 (109,701) 39% 115,000 81,641 (33,359) 71% 11,784
Coroner 55,000 75,824 20,824 138% 99,000 89,737 (9,263) 91% 13,913
Sheriff 844,957 781,867 (63,090) 93% 1,331,007 1,077,443 (253,564) 81% 295,577
Indigent Defense 240,767 232,331 (8,436) 96% 306,274 349,790 43,516 114% 117,459
Superior Court 137,494 133,609 (3,885) 97% 125,202 108,716 (16,486) 87% (24,893)
Family Court 2,500 1,904 (596) 76% 2,500 1,624 (876) 65% (280)
Therapeutic Court 763,421 433,998 (329,423) 57% 779,676 438,062 (341,614) 56% 4,065
Treasurer 29,874,875 23,923,369 (5,951,506) 80% 31,712,713 23,537,048 (8,175,665) 74% (386,322)
Non Departmental 4,723,426 4,324,692 (398,734) 92% 6,544,629 4,401,409 (2,143,220) 67% 76,717
Totals $ 44,231,217 $ 35,374,231 $ I $ (12,978,924) 73% (229,859)
J:\Financials\2026 Financials\2026 September Financial Report 2
MASON COUNTY MONTHLY FINANCIAL SE TE ; iE
REPORT 2026
Treasurer Department Receipts
Treasurer#001-260-000 2025 2025 YTD This Month %2025 2026 Budget 2026 YTD This Month %2026
REAL&PERSONAL PROPERTY TAXES 10,664,230 6,504,875 175,283 61% 10,847,243 6,565,441 175,253 61%
SALES TAX TITLE PROPERTY - - 0 0% - - 0 0%
LOCAL RETAIL SALES&USE TAX 9,500,000 7,934,598 985,870 84% 9,600,000 7,867,646 983,966 82%
LOCAL PUBLIC SAFETY-CITY 53,000 43,841 5,150 83% 55,000 44,154 5,208 80%
CRIMINALJUSTICE 1,000,000 900,367 110,536 90% 1,100,000 896,383 110,492 81%
LEASEHOLD EXCISE TAX 35,000 24,058 257 69% 35,000 27,873 542 80%
FOREST EXCISE TAX 250,000 283,693 0 113% 250,000 187,770 0 75%
FRANCHISE FEES 420,000 158,681 0 38% 200,000 204,341 0 102%
PAYMENT IN LIEU OF TAX/B OF L 400,000 408,162 0 102% 400,000 535,046 0 134%
PUD PRIVILEGE TAX 875,000 922,157 0 105% 950,000 1,015,579 0 107%
DNR TIMBER TRUST 70,100 325,580 1,916 464% 200,000 28,121 0 14%
CITY-COUNTY ASSISTANCE 1,750,000 1,939,725 890,505 111% 2,100,000 1,344,973 603,666 64%
DNR PILT NAP/NRCA 2,500 - 0 0% 3,200 - 0 0%
CRIMINALJUSTICE-COUNTIES 750,000 601,162 0 80% 785,000 656,050 0 84%
ADULT COURT COST-JUVENILE OFFE 4,000 2,936 328 73% 4,000 2,954 328 74%
CRIMINAL JST-MARIJUANA ENFORCE 145,000 93,637 29,984 65% 130,000 85,346 27,484 66%
DUI-OTHER CRIMINAL JUSTICE A 10,000 6,511 0 65% 8,000 8,299 0 104%
LIQUOR/BEER EXCISE TAX 165,000 112,131 0 68% 125,000 106,706 0 85%
LIQUOR CONTROL BOARD PROFITS 200,000 150,531 50,089 75% 200,000 150,238 49,952 75%
IN LIEU OF-CITY OF TACOMA 230,000 177,597 19,733 77% 250,000 194,711 22,993 78%
TREASURER'S FEES 10 - 0 0% - (11) 0 0%
TREASURER FEES CLEAN WATER DIS 1,850 1,844 0 100% 1,850 1,818 0 98%
PAYMNT FOR SRVCS-MASON LK DIST 400 438 438 109% 425 459 0 108%
PAYMNT FOR SRVCS-SPENCER LK FND 150 176 0 117% 175 185 0 106%
PAYMNT FOR SRVCS-ISLAND LK FND - - 0 0% 175 500 0 286%
CHARGES FOR SRVCS-MACECOM 1,800 1,842 0 102% 1,800 1,983 0 110%
RETURNED REMITTANCE(NSF)FEES 3,500 3,095 240 88% 3,500 3,720 360 106%
REET COLLECTION FEES 145,000 116,505 14,154 80% 145,000 111,487 16,418 77%
REET COLLECTIONS COSTS 8,000 5,580 650 70% 8,500 5,293 510 62%
TREAS.FIRE PROTECTION ASSESSM 15,000 10,253 223 68% 15,000 13,929 324 93%
TREAS OTHER WORD PROCESSING 50 11 0 21% 25 - 0 0%
J:\Financials\2026 Financials\2026 September Financial Report 3
Treasurer Department Receipts
Treasurer#001-260-000 2025 2025 YTD This Month %2025 2026 Budget 2026 YTD This Month %2026
PUBLIC DISCLOSURE CHGS SRVCS - - 0 0% - 6 0 0%
DATA PROCESSING SERVICES - - 0 0% - - 0 0%
GAMBLING TAX PENALTY - 337 0 0% - - 0 0%
REAL&PERSONAL PENALTY 125,000 66,545 3,814 53% 110,000 78,351 4,746 71%
PERSONAL PROP FILING PEN 30,000 14,850 539 49% 30,000 17,313 2,005 58%
PENALTY ON REAL&PERSONAL PRO - - 0 0% - - 0 0%
FAILURE TO LIST PERSONAL PROP - - 0 0% - - 0 0%
INTEREST&OTHER EARNINGS 950,000 1,708,732 184,176 180% 1,250,000 1,387,349 144,206 111%
INVESTMENT SERVICE FEES(TREAS. 35,000 28,531 3,227 82% 35,000 26,831 2,948 77%
INT.ON CONT.NOTES-ACCTS.HELD,S 35,000 37,842 6,296 108% 35,000 39,070 3,978 112%
LEASEHOLD EXCISE TAX INTEREST 25 14 4 55% 10 15 4 153%
EXCISE INTEREST 100 369 0 369% 100 343 36 343%
INV PURCHASED INT - (18,716) (708) 0% - (23,130) 0 0%
INTEREST ON DELINQUENT PR TAX 500,000 436,697 22,058 87% 500,000 375,022 23,302 75%
RENTS/LEASES-DNR TRUST - - 0 0% - - 0 0%
RENTS/LEASES-DNR TMBR TRUST 1 - - 0 0% - - 0 0%
UNCLAIMED MONEY/PROCEEDS-SALES 375,000 192,322 0 51% 125,000 279,327 0 223%
CASH ADJUSTMENTS/OVER-UNDER 500 (902) (18) -180% - (1,037) 11 0%
TAX DISTRIBUTION ROUNDING 100 (65) (4) -65% - (63) (2) 0%
MISCELLANEOUS-OTHER REVENUE 100 426 0 426% - 0 0%
STATE SHARED REVENUE - - 0 0% - 0 0%
ROAD DIVERSION 1,080,000 657,033 17,136 61% 2,160,000 1,296,807 33,379 60%
LEASEHOLD EXCISE TAX 2,000 2,300 28 115% 2,000 1,856 118 93%
TIMBER EXCISE TAX 20,000 31,094 0 155% 20,000 5,553 0 28%
DNR PILT NAP/NRCA 300 - 0 0% - (368) 0 0%
DNR OTHER TRUST 2 50 35,771 211 71541% 110 82 0 75%
OTHER INT-DNR INTEREST 110 178 176 161% 100 (144) 3 -144%
RENTS&LEASES/DNR OTHR TRST 1 2,000 - (163) 0% 6,500 24,638 4,897 379%
RENTS&LEASES-DNR TMBR TRST 1 20,000 27 0 0% 20,000 (31,768) 0 -159%
Grand Total $29,874,875 23,923,369 $2,522,130 80% $31,712,713 $ 23,537,048 $2,217,127 74%
Unaudited *Benchmark for Month is 75%
J:\Financials\2026 Financials\2026 September Financial Report 4
CpV T
MASON COUNTY MONTHLY FINANCIAL SEPTEMBER 2026
REPORT
2025 vs 2026 Current Expense Expenditure Comparison
Department Name Expenditures o Expenditures Unexpended % Actual dif 2025 vs
2025 Budget p /0 2025 2026 Budget p p 2026
through End of Unexpended through End of Budget 2o2s
Month Budget Authority Month Authority
WSU Extension 404,878 263,098 141,780 65% 437,175 266,315 170,860 61% 3,217
Assessor 1,608,770 1,226,695 382,075 76% 1,703,996 1,255,688 448,308 74% 28,993
Auditor 2,300,149 1,487,123 813,026 65% 2,389,150 1,467,550 152,981 61% (19,573)
Emergency Management 523,738 286,521 237,217 55% 516,762 249,025 267,737 48% (37,496)
Facilities&Grounds 1,821,885 1,148,148 673,737 63% 1,812,122 1,049,398 762,724 58% (98,749)
HR/Risk Mngt 1,028,667 694,277 334,390 67% 1,046,505 709,522 336,983 68% 15,245
LEOFF 100,000 52,567 47,433 53% 250,000 137,948 112,052 55% 85,382
Clerk 1,252,646 813,028 439,618 65% 1,299,472 869,531 429,941 67% 56,504
Commissioners 456,073 329,326 126,747 72% 463,284 328,123 135,161 71% (1,203)
Support Services 1,277,239 821,077 456,162 64% 1,208,333 824,307 384,026 68% 3,230
District Court 1,793,513 1,261,896 531,617 70% 1,699,660 1,104,496 595,164 65% (157,400)
Community Development 3,849,252 2,524,407 1,324,845 66% 3,648,692 2,189,364 1,459,328 60% (335,043)
Historical Preservation 31,750 7,811 23,939 25% 23,750 6,924 16,826 29% (888)
Parks&Trails 1,066,600 691,999 374,601 65% 715,042 581,666 133,376 81% (110,333)
Juvenile Court Services 2,317,544 1,603,365 714,179 69% 2,430,119 1,643,192 786,927 68% 39,827
Prosecutor 2,680,572 1,720,367 960,205 64% 2,723,202 1,724,935 998,267 63% 4,567
Victim Witness 54,246 37,014 17,232 68% 37,014
Child Support Enforcement 179,661 78,602 101,059 44% 196,269 72,572 123,697 37% (6,030)
Coroner 722,175 491,660 230,515 68% 718,467 449,883 268,584 63% (41,776)
Sheriff 19,459,830 13,344,605 6,115,225 69% 19,744,699 13,764,560 5,980,139 70% 419,955
Courthouse Security 307,300 254,564 52,736 83% 352,300 319,062 33,238 91% 64,498
Indigent Defense 2,192,793 1,555,311 637,482 71% 2,381,162 2,031,290 349,872 85% 475,979
Superior Court 1,696,064 1,165,253 530,811 69% 1,764,240 1,199,629 564,611 68% 34,375
Family Court 2,500 575 1,925 23% 2,500 1,500 1,000 60% 925
Therapeutic Court 763,843 460,420 303,423 60% 784,512 439,035 345,477 56% (21,385)
Treasurer 1,053,704 717,157 336,547 68% 1,092,199 728,481 363,718 67% 11,323
Non Departmental 6,657,504 4,540,108 2,117,396 68% 7,611,855 6,661,273 950,582 88% 2,121,165
Transfers Out to Other Funds 1,208,239 720,177 488,062 60% 592,889 66,634 526,255 11% (653,543)
Totals $ 56,756,889 $ 38,260,139 $ 18,496,750 67% $ 57,662,602 40,178,920 $ 17,483,682 70% 1,918,781
Unaudited *Benchmark for Month is 75%
J:\Financials\2026 Financials\2026 September Financial Report 5
SEPTEMBER 2026
Six Year Specific Revenue Streams Comparison
9/30/2021 9/30/2022 9/30/2023 9/30/2024 9/30/2025 9/30/2026
Community Development Revenues 2,377,011 1,903,856 2,043,911 2,423,194 2,068,761 1,593,732
Detention &Correction Services 92,800 84,969 46,452 9,762 90,256 134,247
Current Expense Property Taxes 6,931,297 6,896,254 6,332,533 6,375,434 6,504,875 6,565,441
Road Diversion Property Tax 676,998 654,906 662,571 656,146 657,033 1,296,807
County Road Property Tax 5,669,821 5,628,329 6,323,415 6,398,209 6,536,642 5,985,927
Current Expense Sales Tax 6,185,907 6,738,257 7,013,978 7,272,867 7,934,598 7,867,646
Criminal Justice Taxes/Entitlements 1,386,346 1,320,843 1,486,869 1,535,575 1,604,613 1,649,032
Rural Sales &Use Tax Fund 761,193 809,765 846,368 873,107 949,156 939,306
,,050,000
900,000
750,000 s
600,000 -
450,000
Corn Srvcs-Homelessess Preven Filings 753,970 556,720 405,386 433,350 482,110 537,239
800,000
700,000
600,000
500000
400:000
300,000
Lodging (Hotel/Motel)Tax 618,823 711,516 765,370 838,108 792,356 818,142
900,000
800:000
_____ I I
700,600
606,600
500,000
400,000
REET 1 Excise Tax Only 1,609,629 1,489,408 1,160,895 1,234,181 1,244,298 1,133,393
REET 2 Excise Tax Only 1,609,629 1,489,408 1,160,895 1,234,181 1,244,298 1,133,393
,,700,006
,,550,066
400,000
66,066 ®
686.666
J:\Financials\2026 Financials\2026 September Financial Report 6
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MASON COUNTY MONTHLY
FINANCIAL REPORT 2026
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SALES TAX REVENUE COMPARISON REPORT
YEARLY SALES TAX REVENUE COMPARISION REPORT
REVENUE MONTH 2025 REVENUE 2026 REVENUE DIFFERENCE
JANUARY $ 785,859 $ 787,917 $ 2,058
FEBRUARY $ 870,704 $ 908,479 $ 37,775
MARCH $ 710,960 $ 736,790 $ 25,830
APRIL $ 680,225 $ 740,799 $ 60,574
MAY $ 824,620 $ 898,156 $ 73,536
JUNE $ 812,896 $ 836,832 $ 23,936
JULY $ 944,413 $ 895,089 $ (49,324)
AUGUST $ 1,319,050 $ 1,079,617 $ (239,433)
SEPTEMBER $ 985,870 $ 983,966 $ (1,904)
OCTOBER $ 902,396 $ - $ (902,396)
NOVEMBER $ 940,004 $ - $ (940,004)
DECEMBER $ 835,697 $ - $ (835,697)
TOTAL COLLECTED REVENUE $ 10,612,696 $ 7,867,645 PROJECTED END OF YEAR REVENUE
REVENUE BUDGETED $ 9,500,000 $ 9,600,000 $ 10,545,742
YET TO BE COLLECTED $ (1,732,355)
ANTICIPATED INCREASE $ 945,742
12 MONTH ROLLING AVERAGE CHANGE 3.5%
PRIOR MONTH 12 MO. ROLLING AVG CHANGE 4.3%
J:\Financials\2026 Financials\2026 September Financial Report 7
POOH COGN'rA
IN.SJ SEPTEMBER 2026
L*iiiT1at.TflI {*! ii
Current Expense Recap 9/30/2021 9/30/2022 9/30/2023 9/30/2024 9/30/2025 9/30/2026
General Fund Operating Reserves 10,044,540 9,614,040 10,191,954 $ 11,249,909 12,229,352 12,708,992
Contingency Reserve 1,000,000 1,000,000 1,000,000 $ 1,000,000 1,000,000 1,000,000
Technology Replacement Reserves 264,295 336,000 386,000 $ 400,000 400,000
Equipment&Vehicle Replacement Reserves 932,475 1,040,500 790,000 $ 1,000,000 1,000,000 1,000,000
Accrued Leave Reserve 347,742 502,000 413,000 $ 500,000 500,000 500,000
Capital Reserve 5,000,000 $ 5,000,000 5,000,000 5,000,000
Current Expense Unreserved Cash 7,420,954 12,922,702 10,679,680 $ 8,133,680 4,035,297 (881,939)
This Month Current Expense Cash 20,010,006 25,415,242 28,460,634 $ 27,283,590 24,164,649 19,327,053
Adopted Budget on December 31st 53,464,511 62,188,434 68,492,402 72,294,546 70,816,717 72,097,893
Supplemental Appropriations 142,422 275,304 980,661 312,712 277,609 25,402
Total Budget including Supplementals 53,606,933 62,463,738 69,473,063 72,607,258 71,094,326 72,123,295
Budgeted Beginning Fund Balance 14,000,000 21,694,824 26,000,000 28,000,000 26,600,000 24,000,000
Budgeted Ending Fund Balance 12,459,079 18,508,172 21,319,029 20,331,142 14,212,513 14,599,842
Revenue Budgets 39,606,933 40,768,914 42,817,030 45,081,589 44,216,717 48,123,295
Revenues thru This Month of each year 31,703,495 32,840,530 33,425,959 34,129,889 35,374,231 35,144,371
Budgeted Revenues Received 80% 81% 78% 76% 80% 73%
Expenditure Budgets 41,147,854 43,955,566 48,013,765 52,734,225 56,756,889 57,662,602
Expenditures thru This Month of each year 28,086,202 29,155,680 31,707,057 34,467,852 38,260,139 40,178,920
Budgeted Expenditures Expended 68% 66% 66% 65% 67% 70%
8
J:\Financials\2026 Financials\2026 September Financial Report
Special Fund Cash Balances 9/30/2021 9/30/2022 9/30/2023 9/30/2024 9/30/2025 9/30/2026
Rural County Sales&Use Tax Fund(.09) 1,246,219 2,121,416 2,134,572 2,758,209 3,959,661 5,001,978
Auditor's O&M 416,066 473,801 511,130 492,983 540,881 566,315
County Roads Fund 12,480,272 10,956,043 12,639,440 13,048,097 12,082,001 13,830,525
Paths&Trails 286,273 295,775 310,940 327,276 342,978 357,277
Election Equipment Holding 242,887 286,733 256,828 181,575 176,964 149,094
Crime Victims 218,707 197,288 168,692 173,368 152,232 109,842
Victim Witness Activities 21,951 14,281 307 307 307 -
Community Support Services Fund 1,182,704 1,616,153 1,821,429 1,768,317 1,904,754 2,514,043
Abatement/Repair/Demolition Fund 278,031 278,138 288,856 302,509 314,516 323,423
REET&Property Tax Admin Asst 84,169 91,937 94,150 80,080 67,934 52,909
National Forest Safety 9,270 24,813 41,618 51,259 36,330 68,783
Trial Court Improvement Fund 86,945 106,634 109,668 131,280 66,540 88,109
Sheriff's Boating Program 114,946 68,843 57,671 35,132 262 59,849
Narcotics Investigation 99,234 94,831 93,840 92,139 91,619 112,050
Mason County Clean Water District 116,980 294,426 189,425 182,534 240,283
Public Health Fund 1,435,799 2,024,850 3,363,557 5,921,121 5,099,237 5,306,178
American Rescue Plan Act 5,717,761 10,549,863 6,378,668 1,663,048 632,022 607,378
Law Library 53,028 40,961 30,108 19,429 7,617 3,078
Lodging(Motel/Hotel)Tax Fund 1,003,049 1,496,472 2,068,635 2,410,110 2,847,294 3,199,435
Mental Health Tax Fund 1,857,576 2,049,599 2,549,401 2,732,394 2,622,746 2,508,177
Treasurer's M&O Fund 140,565 108,276 151,505 228,557 172,879 212,842
Veterans Assistance 126,589 177,324 243,928 287,400 332,281 338,888
Skokomish Flood Zone 17,547 12,102 43,502 29,062
Mason Lake Management District 90,776 86,323 90,374 123,933 151,198 164,512
Spencer Lake Management District 2,442 16,397 17,499 17,091 16,111 10,994
Island Lake Management District 24,935 21,776 13,418 13,400 12,935 39,869
Capital Improvement/Reet 1 Fund 1,788,172 2,097,282 2,512,699 2,616,318 3,156,655 3,912,008
Capital Improvement/Reet 2 Fund 4,197,629 5,700,377 6,029,037 6,350,188 7,366,835 8,163,749
Mason County Landfill 1,988,734 2,899,288 3,283,034 4,623,865 5,937,999 7,370,520
N. Bay/Case Inlet Utility 1,789,621 2,258,537 2,968,647 3,602,929 4,195,054 4,458,703
Wastewater System Development
Rustlewood Sewer&Water 193,639 114,543 47,052 147,812 157,452 140,391
Beards Cove Water 587,269 686,117 1,011,560 1,059,258 1,234,178 1,090,666
Belfair WW&Water Reclamation 1,644,671 1,649,222 4,369,520 5,617,371 5,187,133 5,063,320
Reserve Landfill 443,871 440,366 442,739 443,351 450,603 458,908
Reserve Beards Cove Ulid 213,514 221,968
Storm Drain System Development 179,064 178,447
Information Technology 509,302 472,055 699,203 890,785 906,477 958,661
Equipment Rental&Revolving Fund 1,617,626 4,578,809 5,311,107 6,070,372 6,246,876 5,915,828
Unemployment Fund 201,302 223,704 254,839 285,756 319,128 366,295
TOTALS 42,592,156 54,848,325 60,703,602 64,785,503 66,972,224 73,764,883
J:\Financials\2026 Financials\2026 September Financial Report
MASON COUNTY MONTHLY FINANCIAL SEPTEMBER
REPORT 2026
2025 vs 2026 Motor Pool Expenditure Comparison
FUND OR DEPARTMENT 2025 Expenditures Unexpended %2025 2026 Expenditures Unexpended %2026
Budget through End of Budget Budget through End of Budget
Month Authority Month Authority
WSU 2,210 6,724 -4,514 304.24% 2,079 3,075 -996 147.89%
ASSESSOR 25,003 26,292 -1,289 105.15% 30,618 29,003 1,615 94.72%
EMERGENCY MANAGEMENT 4,180 3,081 1,099 73.71% 2,786 3,532 -746 126.77%
FACILITIES&GROUNDS 64,815 34,020 30,795 52.49% 54,521 29,387 25,135 53.90%
COMMUNITY DEVELOPMENT 50,750 40,086 10,664 78.99% 63,121 40,348 22,773 63.92%
PARKS&TRAILS 42,320 30,929 11,391 73.08% 38,491 23,640 14,851 61.42%
JUVENILE COURT SERVICES 18,201 14,636 3,565 80.41% 21,739 14,930 6,809 68.68%
PROSECUTOR 1,393 275 1,118 19.74% 879 1,782 -903 202.68%
CORONER 50,993 23,745 27,248 46.56% 27,921 16,494 11,427 59.07%
SHERIFF ADMIN 1,761,781 1,021,648 740,133 57.99% 1,623,949 1,105,126 518,823 68.05%
Total 001 GENERAL FUND 2,021,646 1,201,434 820,212 59.43% 1,866,104 1,267,315 598,789 67.91%
SHERIFF'S BOATING PROGRAM 880 1,980 -1,100 224.98% 0 930 -930 0%
NARCOTICS INVESTIGATION FUND 0% 0%
COMMUNITY SERVICES HEALTH 77,658 45,306 32,352 58.34% 78,111 55,450 22,661 70.99%
AMERICAN RESCUE PLAN ACT 0 0% 0 0%
TOTAL SPECIAL FUNDS 78,538 47,286 31,252 60.21% 78,111 56,380 21,731 72.18%
Total GENERAL FUND&SPECIAL FUNDS 2,100,184 1,248,720 851,464 59.46% 1,944,215 1,323,695 620,520 68.08%
2025 Expenditures Unexpended %2025 2026 Expenditures Unexpended %2026
TOTAL MOTOR POOL EXPENDITURES BY Budget through End of Budget Budget through End of Budget
OBJECT CODE Month Authority Month Authority
MOTOR POOL SALARIES& BENEFITS 0 0 0 0% 0 0 0 0%
MOTOR POOL SUPPLIES 44,500 64,736 -20,236 145.47% 44,500 85,195 -40,695 191.45%
MOTOR POOL FUEL 408,033 254,664 153,369 62.41% 420,955 314,315 106,640 74.67%
MOTOR POOL LEASE 811,199 621,846 189,353 76.66% 1,054,045 607,002 447,043 57.59%
MOTOR POOL MAINT-MONTHLY 37,821 6,361 31,460 16.82% 694 8,159 -7,465 1175.59%
MOTOR POOL REPAIRS&MISC. 64,547 94,384 -29,837 146.23% 68,400 97,243 -28,843 142.17%
MOTOR POOL INSURANCE 33,220 1,794 31,426 5.40% 0 0 0 0%
MOTOR POOL CAPITAL LEASE 34,000 37,940 -3,940 111.59% 6,000 0 6,000 0.00%
MOTOR POOL CAP UPFIT 666,864 166,995 499,869 25.04% 349,621 211,781 137,840 60.57%
Total GENERAL FUND&HEALTH FUND 2,100,184 1,248,720 851,464 59.46% 1,944,215 1,323,695 620,520 68.08%
Unaudited *Benchmark for month is 75%
J:\Financials\2026 Financials\2026 September Financial Report 10
MASON COUNTY MONTHLY FINANCIAL REPORT SEPTEMBER 2026
2025 vs 2026 Special and Other Funds Revenue Comparison
Revenue Revenue
Fund Collected Uncollected Collected Uncollected Actual dif 2025
No. Fund Name 2025 Budget Through End Revenue %2025 2026 Budget Through End Revenue %2026 vs 2026
of Month of Month
103 Sales&Use Tax 1,255,000 1,055,892 (199,108) 84% 1,260,000 1,058,371 (201,629) 84% 2,479
104 Auditor's O&M 90,250 94,347 4,097 105% 95,250 96,971 1,721 102% 2,624
105 County Road 20,085,213 13,086,499 (6,998,714) 65% 23,914,540 11,110,915 (12,803,625) 46% (1,975,583)
106 Paths&Trails 15,600 13,398 (2,202) 86% 15,888 12,541 (3,347) 79% (857)
107 RID Shetland Road - 0% 250,000 - (250,000) 0% -
109 Election Equipment Holdings 89,000 42,233 (46,767) 47% 93,000 77,469 (15,531) 83% 35,236
110 Crime Victims 59,010 48,443 (10,567) 82% 34,010 31,658 (2,352) 93% (16,785)
114 Victim Witness Activities 54,646 (54,646) 0% - 0% -
117 Community Support Services 4,594,841 3,146,680 (1,448,161) 68% 4,478,373 3,093,737 (1,384,636) 69% (52,943)
118 Abatement 15,600 9,788 (5,812) 63% 13,000 8,483 (4,517) 65% (1,305)
120 REET&Property Tax Admin 21,850 15,404 (6,446) 70% 20,500 13,850 (6,650) 68% (1,554)
134 National Forest Safety 24,000 - (24,000) 0% - 50,013 50,013 0% 50,013
135 Trial Court Improvements 23,000 11,194 (11,806) 49% 23,000 11,196 (11,804) 49% 2
141 Sheriff's Boating Program 55,463 - (55,463) 0% 55,463 27,670 (27,793) 50% 27,670
142 Narcotics Investigation Fund 6,500 2,781 (3,719) 43% 8,700 23,059 14,359 265% 20,278
145 Mason County Clean Water District 190,000 120,762 (69,238) 64% 190,000 119,780 (70,220) 63% (982)
150 Community Services Health 5,341,756 4,336,984 (1,004,772) 81% 5,317,667 4,070,934 (1,246,733) 77% (266,050)
155 American Rescue Plan Act 50,000 18,455 (31,545) 37% 21,000 3,030 (17,970) 14% (15,425)
160 Law Library 23,260 18,836 (4,424) 81% 43,260 26,057 (17,203) 60% 7,222
163 Lodging Tax(Hotel/Motel) 880,000 860,400 (19,601) 98% 880,000 884,718 4,718 101% 24,319
164 Mental Health 1,454,701 1,276,142 (178,559) 88% 1,548,640 1,253,737 (294,903) 81% (22,405)
180 Treasurer's M&O Fund 282,474 168,238 (114,236) 60% 228,700 184,273 (44,427) 81% 16,035
190 Veterans Assistance 156,339 106,783 (49,556) 68% 158,844 102,553 (56,291) 65% (4,231)
194 Mason Lake Mngmt Dist#2 47,759 30,145 (17,614) 63% 79,947 31,315 (48,632) 39% 1,169
195 Spencer Lake Mngmt Dist#3 18,124 11,254 (6,870) 62% 19,006 11,318 (7,688) 60% 64
199 Island Lake Mngmt Dist#1 500 416 (84) 83% 50,350 30,301 (20,049) 60% 29,884
350 REET 1 Capital Improvements 2,281,470 1,978,794 (302,676) 87% 1,635,700 1,224,186 (411,514) 75% (754,608)
351 REET 2 Capital Improvements 1,810,500 1,474,253 (336,247) 81% 1,760,500 1,358,059 (402,441) 77% (116,194)
402 Mason County Landfill 7,155,539 5,948,094 (1,207,445) 83% 7,502,110 6,358,841 (1,143,269) 85% 410,747
403 N.Bay/Case Inlet Utility 2,205,465 1,921,474 (283,991) 87% 2,365,671 1,926,370 (439,301) 81% 4,896
411 Rustlewood Sewer&Water 1,017,030 352,746 (664,284) 35% 1,077,329 362,852 (714,477) 34% 10,107
412 Beards Cove Water 561,929 256,636 (305,293) 46% 655,284 308,219 (347,065) 47% 51,582
413 Belfair WW&Water Reclamation 3,211,402 1,772,403 (1,438,999) 55% 2,420,134 1,903,011 (517,123) 79% 130,608
428 Reserve Landfill 13,109 14,336 1,227 109% 17,099 12,236 (4,863) 72% (2,100)
S00 Information Technology Dept 1,300,000 1,309,503 9,503 101% 1,330,000 1,330,000 - 100% 20,497
501 Equipment Rental&Revolving 2,156,656 1,407,452 (749,204) 65% 2,508,137 1,776,688 (731,449) 71% 369,236
502 Unemployment Fund 80,358 80,358 - 100% 82,106 82,474 368 100% 2,116
Totals $ 56,628,344 $ 40,991,121 (15,637,223) 72% $ 60,153,208 38,976,884 $ (21,176,324) 65% (2,014,237)
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J:\Financials\2026 Financials\2026 September Financial Report 11
MASON COUNTY MONTHLY FINANCIAL
REPORT SEPTEMBER 2026
2025 vs 2026 Special and Other Funds Expenditure Comparison
Fund Expenditures Expenditures Actual dif 2025
No. Fund Name 2025 Budget through End of Unexpended %2025 2026 Budget through End of Unexpended %2026 vs 2026
Month Budget Authority Month Budget Authority
103 Sales&Use Tax 705,343 86,567 618,776 12% 739,548 210,882 528,666 29% 124,315
104 Auditor's O&M 126,661 61,932 64,729 49% 135,195 69,763 65,432 52% 7,831
105 County Road 24,536,399 15,328,428 9,207,971 62% 26,555,151 14,538,914 12,016,237 55% (789,513)
106 Paths&Trails 2,546 1,780 766 70% 2,390 1,793 598 75% 12
107 RID Shetland Road - 0% 250,000 - 250,000 0% -
109 Election Equipment Holdings 100,841 28,534 72,307 28% 89,916 66,618 23,298 74% 38,085
110 Crime Victims 113,717 66,534 47,183 59% 107,712 66,748 40,964 62% 214
114 Victim Witness Activities 54,646 - 54,646 0% - - - 0% -
117 Community Support Services 4,592,425 3,025,234 1,567,191 66% 5,204,120 2,470,827 2,733,293 47% (554,407)
118 Abatement 54,401 1,065 53,336 2% 54,267 2,278 51,989 4% 1,212
120 REET&Property Tax Admin 101,850 31,273 70,577 31% 91,722 32,164 59,558 35% 891
134 National Forest Safety 59,000 10,638 48,362 18% 28,605 9,834 18,771 34% (804)
135 Trial Court Improvements 73,925 59,852 14,073 81% 100,496 583 99,913 1% (59,269)
141 Sheriff's Boating Program 55,030 59,707 (4,677) 108% 65,422 26,271 39,151 40% (33,436)
142 Narcotics Investigation Fund 98,174 2,836 95,338 3% 16,363 1,864 14,499 11% (971)
145 Mason County Clean Water District 192,354 92,918 99,436 48% 192,309 36,110 156,199 19% (56,807)
150 Community Services Health 5,352,870 3,994,892 1,357,978 75% 5,802,710 4,042,166 1,760,544 70% 47,274
155 American Rescue Plan Act 692,181 28,614 663,567 4% 646,402 21,053 625,349 3% (7,561)
160 Law Library 39,451 27,410 12,041 69% 39,706 28,626 11,080 72% 1,216
163 Lodging Tax(Hotel/Motel) 1,073,466 448,160 625,306 42% 1,215,662 438,405 777,257 36% (9,755)
164 Mental Health 1,620,457 1,266,630 353,827 78% 2,141,298 1,281,115 860,183 60% 14,485
180 Treasurer's M&O Fund 429,200 142,458 286,742 33% 377,153 119,884 257,269 32% (22,574)
190 Veterans Assistance 467,961 86,443 381,518 18% 513,195 118,015 395,180 23% 31,573
194 Mason Lake Mngmt Dist#2 178,686 9,875 168,811 6% 142,228 1,414 140,814 1% (8,461)
195 Spencer Lake Mngmt Dist#3 23,935 954 22,981 4% 21,834 3,152 18,682 14% 2,198
199 Island Lake Mngmt Dist#1 13,881 862 13,019 6% 61,409 1,491 59,918 2% 629
350 REET 1 Capital Improvements 4,725,787 1,754,882 2,970,905 37% 2,656,106 680,355 1,975,751 26% (1,074,527)
351 REET 2 Capital Improvements 3,062,316 888,429 2,173,887 29% 3,236,589 996,716 2,239,873 31% 108,287
402 Mason County Landfill 7,794,103 4,922,554 2,871,549 63% 8,273,032 5,281,146 2,991,886 64% 358,591
403 N.Bay/Case Inlet Utility 2,429,452 1,360,426 1,069,026 56% 3,224,231 1,467,606 1,756,625 46% 107,180
411 Rustlewood Sewer&Water 956,096 277,647 678,449 29% 1,077,257 327,068 750,189 30% 49,421
412 Beards Cove Water 712,440 110,275 602,165 15% 1,020,703 485,506 535,197 48% 375,231
413 Belfair WW&Water Reclamation 4,931,670 1,316,182 3,615,488 27% 3,327,275 1,013,739 2,313,536 30% (302,443)
428 Reserve Landfill 252,001 6,204 245,797 2% 236,956 6,121 230,835 3% (82)
500 Information Technology Dept 1,559,948 895,555 664,393 57% 1,579,167 908,785 670,382 58% 13,229
501 Equipment Rental&Revolving 2,880,765 1,454,751 1,426,014 50% 3,309,334 2,167,583 1,141,751 65% 712,832
502 Unemployment Fund 365,623 46,494 319,129 13% 381,933 16,006 365,927 4% (30,489)
Totals $ 70,429,601 $ 37,896,994 $ 32,532,607 54% $ 72,917,396 $ 36,940,602 $ 35,976,794 51% (956,393)
Unau itect *8 `ci�mark for Month is 75%
J:\Financials\2026 Financials\2026 September Financial Report 12
MASON COUNTY MONTHLY
FINANCIAL REPORT S] PTEMBER 2026
OUTSTANDING COUNTY DEBT
ORIGINAL APRX
ORIGINATION LOAN INTEREST MATURITY
NAME OF BOND OR LOAN YEAR AMOUNT RATE FUND BALANCE YEAR
MASON COUNTY LTGO 2013 B-JAIL 2014 1,620,000 3.00% REET 1 350 710,000 2033
MAS0144-2-1 PUBLIC WORKS BOND FUND 2016 8,370,000 2.12% COUNTY ROADS 105 965,000 2027
N BAY CASE INLET LTGO REF 2017 2018 4,435,000 3.50% NORTH BAY SEWER 403 3,385,000 2042
WATER METER BEARDS COVE '18A 2019 166,000 2.75% BEARDS COVE WATER 412 146,937 2058
WATER METER BEARDS COVE '19 2019 107,400 3.13% BEARDS COVE WATER 412 95,940 2059
MASON COUNTY LTGO 2021 REF BOND 2021 3,167,955 1.06% BELFAIR SEWER 413 1,644,370 2030
MASON COUNTY LTGO 2020B REF BOND 2021 1,175,385 1.72% RUSTLEWOOD FUND 411 1,009,890 2048
MASON COUNTY LTGO 2020A REF BOND 2021 7,259,095 1.00% REET 1 350 & BELFAIR SEWER 413 3,360,065 2032
MASON COUNTY:BELFAIR SEWER EXT-DOC 2020 2,648,452 0.54% BELFAIR SEWER 413 2,109,842 2039
TOTAL COUNTY DEBT AT END OF MONTH 13,427,044
AS OF May 27, 2021
REMAINING NON VOTED DEBT CAPACITY 107,238,013
VOTED DEBT CAPACITY 95,923,650
REMAINING COUNTY DEBT CAPACITY 203,161,663
J:\Financials\2026 Financials\2026 September Financial Report 13
`PSpis CO( )U��
Mason County
Agenda Request Form
1854
To: Board of Mason County Commissioners Item No.
From: Travis Adams Ext: 530
Department: Support Services Briefing:
Action Agenda: ❑
Public Hearing: ❑
Special Meeting: ❑
Briefing Date(s): 10/12/2026 Agenda Date(s): N/A
Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ IT ❑ Risk ❑ Other
(Please ensure proper internal review channels have been followed, this is the responsibility of the
requesting Department)
Item: Department of Emergency Management(DEM)discussion
Back2round/Executive Summary:
Discussion based around transferring command of DEM from Support Services to the Sheriff's Office.A
Resolution effective January 1, 2027, or at the resignation of current DEM leadership(whichever occurs
first)will be necessary to officially transfer authority.
Associated Costs/Budget Impact(amount,funding source,budget amendment, etc.):
N/A
Public Outreach:
TBD
Requested Action:
No action at this time
Attachment(s):
`PSpis CO( )U��
Mason County
Agenda Request Form
1854
To: Board of Mason County Commissioners Item No.
From: Jennifer Beierle Ext: 532
Department: Support Services Briefing: ❑9
Action Agenda: ❑
Public Hearing: ❑
Special Meeting: ❑
Briefing Date(s): October 5,2026 Agenda Date(s): Click or tap here to enter text.
Internal Review: ® Finance ❑ Human Resources ❑ Legal ❑ IT ❑ Risk ❑ Other
(Please ensure proper internal review channels have been followed, this is the responsibility of the
requesting Department)
Item:
2027 Maintenance Level Budget and Policy Level Requests
Back2round/Executive Summary:
The 2027 maintenance level budget reflects the Board of County Commissioners'preliminary
maintenance level budget as of October 5, 2026.
Also included for the Board's review are the 2027 policy level requests submitted by County offices and
departments. These requests represent proposed additions or changes above the maintenance level budget
and are presented for Board discussion and direction as part of the 2027 budget development process.
Associated Costs/Budget Impact(amount, funding source,budget amendment, etc.):
See attached 2027 Maintenance Level Budget and Policy Level Requests.
Public Outreach:
The 2027 proposed budget summary and detailed budget information will be posted on the County's
website by November 23,2026. The public is invited to provide comment throughout the budget process.
Requested Action:
Review the 2027 maintenance level budget and policy level requests and provide direction regarding
changes to be incorporated into the 2027 proposed budget.
Attachment(s):
2027 Maintenance Level Budget-General Fund and All County Funds
2027 Policy Level Requests
Mason County
General Fund
2027 Maintenance Level Budget as of October 12,2026
2027 Maintence Level Budget Included in Maint.Level
9/28/26 9/28/26
BOCC BOCC
Salaries& Budgeted Additions to Deletions to
Dept. General Fund Department Revenues Benefits Operating Expenditures FTE's Revenue Expenses Notes for 9/28/26 Board Additions&Deletions
001-000 Beginning Fund Balance 20,000,000 -
001-010 WSU 34,000 291,304 131,247 422,551 2.50
001-020 Assessor 7,000 1,448,792 294,157 1,742,949 13.00
001-030 Auditor 1,056,300 1,569,645 447,767 2,017,412 14.00 (221,946) Remove 2 FTEs
001-050 Emergency Management 96,819 218,250 165,275 383,525 2.50 (77,130) Remove 1/2 of DEM&Parks Manager Position
001-055 Facilities&Grounds 587,226 1,219,139 1,806,365 5.42
001-057 Human Resources/Risk Mgmt 562,470 342,670 905,140 5.00 (128,396) Remove 1 FTE
001-058 LEOFF 98,400 1,600 100,000
001-070 Clerk 379,752 1,078,635 109,465 1,188,100 12.00 (73,076) Remove 1 FTE
001-080 Commissioners 465,162 18,000 483,162 3.00
001-090 Support Services 1,095,806 37,665 1,133,471 7.65 (78,824) Remove 1 FTE
001-100 District Court 661,102 1,387,675 182,542 1,570,217 11.20 (72,933) Remove 1 FTE
001-125 Community Development 2,128,000 2,876,129 633,084 3,509,213 25.00
001-126 Historical Preservation 13,000 27,100 27,100
001-146 Parks&Trails 69,450 361,354 219,954 581,308 2.50 (206,916) Remove 1/2 of DEM&Parks Manager&1 FTE
001-170 Juvenile Court Services 1,575,859 2,190,530 164,846 2,355,376 20.00
001-180 Prosecutor 275,979 2,536,812 163,258 2,700,070 16.00
001-181 Victim Witness 47,784 47,784 47,784
001-185 Child Support Enforcement 116,876 100,394 16,482 116,876 1.00
001-190 Coroner 99,000 410,602 305,492 716,094 3.40
001-205 Sheriff 1,886,080 15,654,874 4,859,101 20,513,975 104.50
001-208 Courthouse Security 402,300 402,300
001-240 Office of Public Defense 306,274 1,268,122 1,058,858 2,326,980 9.00
001-250 Superior Court 124,302 1,300,689 266,038 1,566,727 8.65 (121,837) Remove 1 FTE
001-255 Family Court 2,500 2,500 2,500
001-256 Therapeutic Court 828,527 382,156 446,370 828,526 3.22
001-260 Treasurer 33,575,696 877,477 199,725 1,077,202 8.00 1,340,000 $1M Levy Shift from Roads&$340k adt'l Diversion
001-300 Non Departmental 6,105,199 490,559 8,287,990 8,778,549
001-310 Transfers Out 571,909 571,909
001-320 Ending Fund Balance 11,514,118
Total General Fund Including BFB&EFB 69,389,499 37,300,847 20,574,534 69,389,499 277.54 1,340,000 (981,058)
Total General Fund Removing BFB&EFB 49,389,499 37,300,847 20,574,534 57,875,381 277.54 1,340,000 (981,058)
Total from Ending Fund Balance 8,485,882 }
Mason County
General Fund
2027 Maintenance Level Budget as of October 12,2026
2027 Maintence Level Budget Policy Level Requests(PLRs)
Policy Approved
Level Revenue Policy Level Approved
Salaries& Budgeted Requests- PLRs to Requests- Expense
Dept. General Fund Department Revenues Benefits Operating Expenditures FTE's Revenue ML3 Expense PLRs to ML3 Policy Level Request(PLR)Descriptions
001-000 Beginning Fund Balance 20,000,000 -
001-010 WSU 34,000 291,304 131,247 422,551 2.50
001-020 Assessor 7,000 1,448,792 294,157 1,742,949 13.00
001-030 Auditor 1,056,300 1,569,645 447,767 2,017,412 14.00
001-050 Emergency Management 96,819 218,250 165,275 383,525 2.50
001-055 Facilities&Grounds 587,226 1,219,139 1,806,365 5.42
001-057 Human Resources/Risk Mgmt 562,470 342,670 905,140 5.00
001-058 LEOFF 98,400 1,600 100,000
001-070 Clerk 379,752 1,078,635 109,465 1,188,100 12.00 8,800 ITTrackable Equipment
001-080 Commissioners 465,162 18,000 483,162 3.00
001-090 Support Services 1,095,806 37,665 1,133,471 7.65
001-100 District Court 661,102 1,387,675 182,542 1,570,217 11.20
Remove 5 FTEs:1 Code Enforcement Officer$127,259;1 Permit Tech$91,796;1 Code
001-125 Community Development 2,128,000 2,876,129 633,084 3,509,213 25.00 (528,585) Enforcement$111,364,1 Building Inspector$95,487;1 Planner$102,679
001-126 Historical Preservation 13,000 27,100 27,100
001-146 Parks&Trails 69,450 361,354 219,954 581,308 2.50
001-170 Juvenile Court Services 1,575,859 2,190,530 164,846 2,355,376 20.00 11,170 Increased overtime costs
001-180 Prosecutor 275,979 2,536,812 163,258 2,700,070 16.00
001-181 Victim Witness 47,784 47,784 47,784
001-185 Child Support Enforcement 116,876 100,394 16,482 116,876 1.00
001-190 Coroner 99,000 410,602 305,492 716,094 3.40
Rev:TSTfunding for Medical Liaison Officer&Adt'l Nursing$111,730;Exp:Replace fingerprint
machine$19k;Office Remodel$44k;Support Staff training inc$5k;1 FTE Deputy$131,061;OT
001-205 Sheriff 1,886,080 15,654,874 4,859,101 20,513,975 104.50 111,730 111,730 511,035 44,000 increases$238,129;Jail IT equipment$73,845
001-208 Courthouse Security 402,300 402,300
001-240 Office of Public Defense 306,274 1,268,122 1,058,858 2,326,980 9.00
1 FTE Protection Order Facilitator$101,943;Bailiff lead pay&salary increase due to increase In
001-250 Superior Court 124,302 1,300,689 266,038 1,566,727 8.65 107,185 jury trials$5,242
001-255 Family Court 2,500 2,500 2,500
001-256 Therapeutic Court 828,527 382,156 446,370 828,526 3.22
001-260 Treasurer 33,575,696 877,477 199,725 1,077,202 8.00
001-300 Non Departmental 6,105,199 490,559 8,287,990 8,778,549
001-310 Transfers Out 571,909 571,909 120,000 120,000 Transfer out to Law Library inc of$5k;Transfer out to Rustlewood$115k
001-320 Ending Fund Balance 11,514,118
Total General Fund Including BFB&EFB 69,389,499 37,300,847 20,574,534 69,389,499 277.54 111,730 111,730 229,605 164,000
Total General Fund Removing BFB&EFB 49,389,499 37,300,847 20,574,534 57,875,381 277.54 111,730 111,730 229,605 164,000
Total from Ending Fund Balance 8,485,882
2027 Policy Level Requests_-General Fund as of 10/12/2026
Requested Requested Approved Approved
Office or FTE Revenue Approved Expense General Special
Department Account Policy Level Request Priority Rqst Amount Revenue Amount Fund Exp Funds Exp Narrative
Clerk 001.000000.070.000.512.30.535098.0000.00. ITTRACKABLE EQUIPMENT $ 8,800 Additional IT equipment
Community Remove 1 FTE-Code Enforcement Officer-Fully loaded$127,259
Development 001.000000.125.000.524.60.510000.0000.00. SALARIES&BENEFITS 1 -1 $ (127,259)
Community Remove 1 FTE Permit Tech-Fully loaded$91,796
Development 001.000000.125.000.559.30.510000.0000.00. SALARIES&BENEFITS 1 -1 $ (91,796)
Community
Remove 2 FTEs:1 Code Enforcement$75,147,Fully Loaded$111,364 each
Development 001.000000.125.140.558.50.510000.0000.00. SALARIES&BENEFITS 2 -1 $ (111,364)
Community Remove 1 FTE:1 Building Inspector$61,363,Fully loaded$95,487
Development 001.000000.125.140.558.50.510000.0000.00. SALARIES&BENEFITS 2 -1 $ (95,487)
Community Remove 1 FTE:Planner$67,824,Fully Loaded$102,679
Development 001.000000.125.145.558.60.510000.0000.00. SALARIES&BENEFITS 3 -1 $ (102,679)
Juvenile Court Srvs 001.000000.170.000.527.60.512000.0000.00. OVERTIME 1 $ 11,170 Historical OT costs are up. (OT,Hol OT,Shift Dif)
$77,350 Adt'l TST or Opioid funding request for CD assigned to Medical Liaison
Officer functions supporting treatment.Email from JD 8.26.26;$34,380 adt'l
Sheriff 001.000000.205.270.397.00.300164.0000.00. TRANSFER IN MENTAL HEALTH $111,730 $111,730 nursing service request
$19,000 replacement of fingerprint machine(HID to Dataworks)for MCSO front
Sheriff 001.000000.205.265.521.10.535098.0000.00. ITTRACKABLE EQUIPMENT 1 $ 19,000 office
$44,000 Cell inmate sensors for 7 units plus installations;Fingerprint Scanner&
Sheriff 001.000000.205.270.523.60.535098.0000.00. ITTRACKABLE EQUIPMENT 1 $ 73,844 $ 44,000 equipment$31,944(sensors are a 2 in PLR&Fingerprint Scanner is a 1 in PLR)
Sheriff 001.000000.205.267.521.22.512000.0000.00. OVERTIME 3 $ 190,000 Average of 3 years,same as below
Sheriff 001.000000.205.270.523.20.512000.0000.00. OVERTIME 4 $ 5,967 Average 2.5 years
Sheriff 001.000000.205.265.521.10.512000.0000.00. OVERTIME 5 $ 33,662 2 deputies&1 Sgt in Admin who use OT
Sheriff 001.000000.205.265.521.10.549020.0000.00. REGIST/TUITION/MEMBERSHIPS 6 $ 5,000 $5,000 for support staff training
Sheriff 001.000000.205.267.521.80.512000.0000.00. OVERTIME 7 $ 2,500 Cost that is currently covered by open ftes
Sheriff 001.000000.205.265.521.10.541010.0000.00. PROFESSIONAL SERVICES 8 $ 44,000 Office Remodel$44k
Sheriff 001.000000.205.267.521.22.510000.0000.00. SALARIES 9 1 $ 131,062 Asking for 1 Deputy$131,061 total salary&benefits
Sheriff 001.000000.205.280.521.70.512000.0000.00. OVERTIME 10 $ 6,000 At end of June 2026 used$85,439,so asking for$86,000
Superior Court 001.000000.250.000.512.21.510000.0000.00. SALARIES 1 1 $ 101,943 Add 1 FTE:Protection Order Facilitator
$4488 salaries+$754 benefits:due to increased Jury trials and to establish
bailiff lead pay(+$2.00/hr)$1122.covers lead pay salaries,$3366.covers
Superior Court 001.000000.250.000.512.21.510000.0000.00. SALARIES 2 $ 5,242 salaries for add'I trials.
Superior Court 001.000000.310.000.597.00.500160.0000.00. TRANSFER OUT TO LAW LIBRARY $ 5,000 $ 5,000 Transfer to Rustlewood Sewer&Water fund request for 2027
Superior Court 001.000000.310.000.597.00.500411.0000.00. TRANSFER OUT:RUSTLEWOOD $ 115,000 $115,000 Transfer to Rustlewood Sewer&Water fund request for 2027
Total General Fund FTE Requests: -3 $ - $ - $ (387,738) $ - $ -
Total General Fund Operating Expense Requests: $ 111,730 $111,730 $ 617,343 $164,000 $
Total All General Fund Policy Level Requests: $ 111,730 $111,730 $ 229,605 $164,000 $ -
Mason County
All Funds
2027 Summary Maintenance Level Budget as of October 12,2026
2027 Maintenance Level Budget
Policy Level Approved Policy Level Approved
Beg Fund Total Salaries& Ending Fund Operating- Total Budgeted Requests- Revenue PLRs Requests- Expense PLRs
Fund Fund Name Balance Revenues Revenues Benefits Operating Balance (w/o S&Bs) Expenditures FTE's Revenue moved to ML3 Expense moved to ML3 Policy Level Request(PLR)Descriptions
103 Sales Use Tax 4,700,000 1,325,000 6,025,000 990,815 5,034,185 6,025,000 6,025,000 -
104 Auditor's O&M 499,162 110,000 609,162 137,696 471,466 609,162 609,162 -
Remove 7 FTEs:1 Equipment Operator$108,400;2 Truck Drivers$99,143
105 County Road 14,617,913 21,211,654 35,829,567 6,732,490 19,581,550 9,515,527 29,097,077 35,829,567 61.50 (697,315) (697,315)each;1 Admin Assistant$76,216;3 Engineer Is$104,804 each;
106 Paths&Trails 360,026 15,024 375,050 2,508 372,542 375,050 375,050 -
107 RID-Shetland Rd 250,000 250,000 250,000 250,000 250,000
109 Election Equipment 141,328 85,800 227,128 81,425 145,703 227,128 227,128 -
110 Crime Victims 36,990 34,010 71,000 37,637 24,997 8,366 33,363 71,000 1.00
117 Community Support Services 2,243,284 4,544,752 6,788,036 224,021 5,615,661 948,354 6,564,015 6,788,036 2.00
118 Abatement 313,000 13,000 326,000 54,285 271,715 326,000 326,000 -
120 BEET Property Tax 49,500 18,300 67,800 1,195 66,605 - 66,605 67,800 -
134 National Forest Safety 30,000 24,000 54,000 19,053 34,947 - 34,947 54,000 -
135 Trial Court Improvement 88,303 23,000 111,303 22,987 88,316 111,303 111,303 -
141 Sheriffs Boating Program 60,539 55,463 116,002 22,368 42,760 50,874 93,634 116,002 -
142 Narcotics Investigation Fund 90,000 8,700 98,700 15,743 82,957 98,700 98,700 -
145 Clean Water District 154,304 190,000 344,304 195,923 148,381 344,304 344,304 -
Rev:Inc In transfer in from CE$130k to cover Inc In risk pool Insurance;
Exp:Remove 2 FTEs:1 Office Specialist$85,954;1 Community Health
150 Community Services Health 4,779,168 5,207,396 9,986,564 3,492,700 2,116,800 4,377,064 6,493,864 9,986,564 33.00 130,000 (173,167) (173,167)Specialist$87,213
155 American Rescue Plan Act 9,900 100 10,000 10,000 10,000 10,000 -
160 Law Library 5,437 41,859 47,296 8,257 34,039 5,000 39,039 47,296 0.06 5,000 5,000 5,000 5,000 Transfer in from Current Expense for operations&ending fund balance
163 Lodging Tax 3,200,000 885,000 4,085,000 1,215,799 2,869,201 4,085,000 4,085,000 -
164 Mental Health Tax 2,401,762 1,548,640 3,950,402 124,546 2,166,008 1,659,848 3,825,856 3,950,402 1.00 111,730 111,730 1ST funding for Medical Liaison Officer&Adt'l Nursing$111,730
180 Treasurer's O&M 200,000 205,200 405,200 114,961 290,239 290,239 405,200 1.00
190 Veterans Assistance 330,000 159,844 489,844 489,844 489,844 489,844 -
194 Mason Lake Management 172,000 83,244 255,244 255,244 255,244 255,244 -
195 Spencer Lake Management 13,000 19,931 32,931 32,931 - 32,931 32,931 -
199 Island Lake Management 30,000 16,000 46,000 46,000 - 46,000 46,000 -
205 Public Works Facility Bond - 989,525 989,525 989,525 - 989,525 989,525 -
215 MC LTGO 2013 Bond - 122,055 122,055 122,055 - 122,055 122,055 -
250 MC LTGO 2008 Bond - 235,617 235,617 235,617 - 235,617 235,617 -
350 RESTS 4,300,000 1,650,000 5,950,000 172,863 2,480,572 3,296,565 5,777,137 5,950,000 1.00
351 REET2 8,000,000 1,730,000 9,730,000 174,361 5,370,144 4,185,495 9,555,639 9,730,000 1.00
$470k Covers;$200k Sells Hill Improvements;$150k Union Infrastructure
402 Mason County Landfill 5,521,903 7,870,712 13,392,615 1,462,820 6,863,962 5,065,833 11,929,795 13,392,615 14.35 903,000 903,000 needs;$48k Ford Ranger;$35k Fuel Cube
$320k General Sewer Plan;$60k dirt work to Improve road to facility;
403 NBCi Sewer Utility 3,708,515 2,450,029 6,158,544 633,550 2,103,543 3,421,451 5,524,994 6,158,544 6.03 393,178 393,178 $13,178 fund allocation for new utility truck to support operations
Rev:Transfer from General Fund request for 2027$115k;Exp:$436 sewer
utility truck allocation;$240,082 Water System Plan-grant covered-no
411 Rustlewood Sewer&Water 116,531 1,135,696 1,252,227 129,614 1,001,401 121,212 1,122,613 1,252,227 2.11 115,000 115,000 241,740 241,740 match;$1,222 water utility truck allocation
$200k Other Capital Improvements per IS;$1658 utility truck allocation;
412 Beards Cove Water 1,359,024 385,653 1,744,677 183,072 460,045 1,101,560 1,561,605 1,744,677 0.91 254,156 254,158 $52,500 replace 3 hydrants
$25k forA&E;$500k pond repairs;$31,505 fund allocation for new utility
413 Belfair WW&W Reclamation 3,276,140 4,877,075 8,153,215 451,363 2,407,196 5,294,656 7,701,852 8,153,215 2.56 556,505 556,505 truck
428 Landfill Reserve 232,936 8,386 241,322 2,149 239,173 241,322 241,322
500 Information Technology 530,000 1,350,000 1,880,000 751,942 995,481 132,577 1,128,058 1,880,000 5.35
Rd Equipment:Hydroseed Machine$110k;Sidemower$52k;DumpTruck
501 Equipment Rental&Revolving 5,505,525 2,297,288 7,802,813 637,872 2,844,047 4,320,894 7,164,941 7,802,813 5.05 752,000 752,000 $290k;Acrow Bridge$200k;Culvert$look
502 Unemployment Fund 200,000 81,792 281,792 279,584 2,208 2,208 281,792
Total Special Funds 67,276,190 61,259,745 128,535,935 15,654,269 59,652,751 53,228,915 112,881,666 128,535,935 137.92 250,000 120,000 2,346,829 2,346,829
Total General Fund 20,000,000 49,389,499 69,389,499 37,300,847 20,574,534 11,514,118 32,088,652 69,389,499 277.54 111,730 111,730 229,605 164,000
Grand Total All Funds 87,276,190 110,649,244 197,925,434 52,955,116 80,227,285 64,743,033 144,970,318 197,925,434 415.46 361,730 231,730 2,576,434 2,510,829
2027 Policy Level Requests-Special Funds-as of 10/12/2026
Requested Requested
FTE Revenue Approved Expense Approved
Fund Account Policy Level Request Priority Rqst Amount Revenue Amount Expense Narrative
County Road 105.000000.000.000.542.10.510000.0000.00. SALARIES&BENEFITS 1 -1 $ (108,401) $ (108,401) Remove 1 FTE Equipment Operator
County Road 105.000000.000.000.542.10.510000.0000.00. SALARIES&BENEFITS 1 -1 $ (99,142) $ (99,142) Remove 1 FTETruck Driver
County Road 105.000000.000.000.542.10.510000.0000.00. SALARIES&BENEFITS 1 -1 $ (99,142) $ (99,142) Remove 1 FTE Truck Driver
County Road 105.000000.000.000.543.10.510000.0000.00. SALARIES&BENEFITS 1 -1 $ (76,215) $ (76,215) Remove Temp Admin Assistant 1 FTE
County Road 105.000000.000.000.544.20.510000.0000.00. SALARIES&BENEFITS 1 -1 $ (104,805) $ (104,805) Remove 1 FTE Engineer I
County Road 105.000000.000.000.544.20.510000.0000.00. SALARIES&BENEFITS 1 -1 $ (104,805) $ (104,805) Remove 1 FTE Engineer I
County Road 105.000000.000.000.544.20.510000.0000.00. SALARIES&BENEFITS 1 -1 $ (104,805) $ (104,805) Remove 1 FTE Engineer I
Community Srvs Health 150.000000.000.000.562.10.510000.0000.00. SALARIES 1 -1 $ (85,954) $ (85,954) Remove 1 FTE:Office Specialist
Community Srvs Health 150.000000.130.000.562.20.510000.0000.00. SALARIES 2 -1 $ (87,213) $ (87,213) Remove 1 FTE:Community Health Specialist
Request is to help cover increased risk pool
Community Srvs Health 150.000000.000.000.562.10.510000.0000.00. SALARIES 3 $ 130,000 insurance costs
Transfer in from Current Expense for Operations&
Law Library 160.000000.000.000.397.00.300001.0000.00, TRANSFER IN:CURRENT EXPENSE $ 5,000 $ 5,000 $ 5,000 $ 5,000 EFB
$77,350 Adt'l 1ST or Opiold funding request for CD
assigned to Medical Liaison Officer functions
supporting treatment.Email from JD 8.26.26;
Mental Health Tax 164.000000.150.000.597.00.500270.0000.00. TRANSFER OUT:MCSO-JAIL $ 111,730 $ 111,730 $34,380 adt'I nursing service request
$470k Covers;$200k Eells Hill Improvements;
Mason County Landfill 402.000000.000.000.594.37.563031.0000.00. MINOR FACILITY IMPROV SW-04-00 $ 820,000 $ 820,000 $150k Union Infrastructure needs
Mason County Landfill 402.000000.000.000.594.37.564000.0000.00. CAPITAL MACHINERY&EQUIPMENT $ 83,000 $ 83,000 $48k Ford Ranger;$35k Fuel Cube
$320k General Sewer Plan;$60k dirt work to
North Bay Sewer Utility 403.000000.000.000.594.35.562001.0000.00. MINOR FACILITY IMPROVEMENTS $ 380,000 $ 380,000 improve road to facility
$13,178 fund allocation for new utility truck to
North Bay Sewer Utility 403.000000.000.000.594.35.564010.0000.00. CAP MACHINERY&EQUIPMENT $ 13,178 $ 13,178 support operations
Rustlewood Sewer&
Water Utility 411.000000.160.000.397.00.300001.0000.00. TRANSFER IN:CE $ 115,000 $ 115,000 Transfer from General Fund request for 2027
Rustlewood Sewer&
Water Utility 411.000000.160.000.594.35.564010.0000.00. MACHINERY AND EQUIPMENT $ 436 $ 436 $436 utility truck allocation
Rustlewood Sewer& Water Syste Plan-grant covered-no match
Water Utility 411.000000.165.000.594.34.563010.0000.00. WATER SYSTEM PLAN $ 240,082 $ 240,082 required
Rustlewood Sewer&
Water Utility 411.000000.165.000.594.34.564010.0000.00. CAP MACHINERY AND EQUIPMENT $ 1,222 $ 1,222 $1,222 utility truck allocation
Beards Cove Water Utility 412.000000.000.000.594.34.563020.0000.00. WATER METER INSTALLATIONS $ 200,000 $ 200,000 Other Capital Improvementsper LS
Beards Cove Water Utility 412.000000.000.000.594.34.564010.0000.00. CAP MACHINERY&EQUIPMENT $ 1,658 $ 1,658 $1,658 utility truck allocation
Beards Cove Water Utility 412.000000.000.000.594.34.564020.0000.00. HYDRANT REPLACEMENT $ 52,500 $ 52,500 Replacement of 3 hydrants
Belfair Sewer Utility 413.000000.000.000.594.35.563050.0000.00. ARCHITECTURE/ENGINEERING $ 25,000 $ 25,000 Reduced this line from$200k to$25k
$500k pond repairs;$31,505 fund allocation for
Belfair Sewer Utility 413.000000.000.000.594.35.564010.0000.00. CAP MACHINERY&EQUIPMENT $ 531,505 $ 531,505 new utility truck
Rd Equipment:Hydroseed Machine$110k;
Equipment Rental& Sidemower$52k;Dump Truck$290k;Acrow Bridge
Revolving 501.000000.000.000.594.48.564000.0000.00. CAPITAL MACHINERY&EQUIPMENT $ 752,000 $ 752,000 $200k;Culvert$100k
Total Special Fund FTE Requests: -9 $ 130,000 $ - $ (870,482) $ (870,482)
Total Special Fund Operating Expense Requests: $ 120,000 $ 120,000 $3,217,311 $ 3,217,311
Total All Special Fund Policy Level Requests: $ 250,000 $ 120,000 $2,346,829 $ 2,346,829