HomeMy WebLinkAbout2026/09/28 - Briefing Packet MASON COUNTY COMMISSIONER BRIEFING INFORMATION
FOR THE WEEK OF
September 28, 2026
In the spirit of public information and inclusion, the attached is a draft of information for
Commissioner consideration and discussion at the above briefing.
This information is subject to change, additions and/or deletion, and is not all inclusive of
what will be presented to the Commissioners.
Please see draft briefing agenda for schedule.
r8s4
P T
BOARD OF MASON COUNTY COMMISSIONERS
DRAFT BRIEFING MEETING AGENDA
411 North Fifth Street, Shelton WA 98584
Week of September 28, 2026
1854
Monday
Noon WA State Association of Counties Zoom Meeting*
Virtual Assembly
*This is being noticed as a Special Commission meeting because a quorum of the Mason County Commission may
attend this event and notification is provided per Mason County Code Chapter 2.88.020-Special Meetings.
Monday, September 28, 2026
Zoom link available on the Mason County website
Commission Chambers
Times are subject to change,depending on the amount of business presented
9:00 A.M. Closed Session—RCW 42.30.140(4)Labor Discussion
9:30 A.M. WSU Extension—Dan Teuteberg
9:35 A.M. Sheriff's Office—Lieutenant Schoeneberg
9:40 A.M. Clerk's Office—Charles Rhodes
9:45 A.M. Public Works—Loretta Swanson
Utilities&Waste Management
10:00 A.M. Local Plan Committee Interviews
10:20 A.M. Community Development—Kell Rowen
10:25 A.M. Support Services—Travis Adams
10:50 A.M. Budget Discussion
Commissioner Discussion—as needed
Commission meetings are live streamed at http://www.masonwebtv.com/and public comment is accepted
via email msmith(cmasoncountywa.gov;mail to Commissioners Office,411 N 5'Street,Shelton,WA
98584;or phone at(360)427-9670 ext.419. If you need to listen to the Commission meeting via
telephone,please provide your telephone number to the Commissioners' office no later than 4:00 p.m.the
Friday before the meeting. If special accommodations are needed,contact the Commissioners'office at
Shelton(360)427-9670 ext.419
Briefing Agendas are subject to change,please contact the Commissioners' office for the most recent
version.
Last printed 09/23/26 at 12:42 PM
A
Mason County
Agenda Request Form
s
To: Board of Mason County Commissioners Item No. 1
From: Dan Teuteberg Ext: 686
Department: WSU Extension Briefing:
Action Agenda: ❑
Public Hearing: ❑
Special Meeting: ❑
Briefing Date(s): September 28,2026 Agenda Date(s): Click or tap here to enter text.
Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ IT ❑ Risk ❑ Other
(Please ensure proper internal review channels have been followed, this is the responsibility of the
requesting Department)
Item: Summer 2026 report on accomplishments of Washington State University Extension Mason
County.
Background/Executive Summary: Dan Teuteberg will be reporting on program accomplishments
and upcoming events.
Associated Costs/Budget Impact(amount,funding source,budget amendment, etc.): N/A
Public Outreach: N/A
Requested Action: N/A
Attachment(s): Summer 2026 Report—Washington State University Extension Mason County
Washington State University
d~ N �NTA
All WSU EXTENSION
Mason County
IA54
Summer Report 2026
Serving Mason County for more than 100 years
Washington State University Extension Mason County helps people put research-based knowledge to
work, improving their lives, communities, and the environment.
To realize this mission, faculty and staff plan, conduct and evaluate research and experience-based
educational programs to improve the lives of Mason County residents.
WSU Extension Mason County also employs the assistance of hundreds of volunteers and community
partners and provides access to the resources available at Washington State University and the National
Land Grant University Extension System.
Mason County and Washington State University have a
■ ■ long-standing partnership in providing educational programs
and research-based information to residents throughout the
county. This partnership ensures that resources are
Other Mason County Partnerships include: committed from Federal allocations and University funds to
• Early Learning Coalition keep important educational programs available in Mason
• Shelton Timberland Library County.
• Mason Conservation District
• Mason County Health Department Dan Teuteberg,County Director& 1
• Hood Canal Salmon Enhancement Group
• Hood Canal Coordinating Council 4-H Youth Development specialist
• School Districts—Shelton, Pioneer and Hood Canal dan.teut wsu.edu
• Saints' Pantry Food Bank 360-427-9670 Ext.686
• Mason General Hospital WSU Extension Mason County
• Washington Conservation Corps 303 N 4th Street,Shelton,WA 98584
• South Sound Reading Foundation 360-427-9670 Ext. 680
• Community Services Offices http://extension.wsu.edu/mason
_
• Mason Matters
• Economic Development Council of Mason County Facebook pages:
• Shelton Farmers Market Mason County 4-H
• United States Forest Service Mason County Noxious Weed Control
• Washington State Parks Mason County WSU Master Gardeners
• Washington State Department of Agriculture WSU Small Farms Mason County
Cooperating agencies: Washington State University,U.S.Department of Agriculture,and Washington counties Extension programs and
employment are available to all without discrimination.Evidence of noncompliance maybe reported through your local Extension office.
I •
• �
345
youth engaged through
clubs &community
WSU 4-H Teen Conference outreach programs
The 2026 WSU 4-H Teen Conference brought together youth leaders from across
Washington at Washington State University in Pullman. Mason County was
proudly represented by five outstanding teens who not only attended the
conference but also took on leadership roles. Four members presented their certified adult volunteers
nationally recognized Dementia Friends workshop, sharing the importance of
creating dementia-friendly communities, while another served as both a Teen
Facilitator and Conference Planning Committee member. Their dedication 12
showcased the leadership, public speaking, and service skills that Mason County
youth continue to develop through 4-H while building connections with peers active county-wide
from across the state. 4-H club programs
2026 Grays Harbor & Mason County Summer Camp
This summer, Mason and Grays Harbor Counties once again partnered to provide an unforgettable week of
4-H Summer Camp. Thanks to the dedication of our volunteer Camp Committee, adult volunteers, and
nearly 30 teen counselors, over 80 campers enjoyed a week filled with outdoor adventures, leadership
development, and lifelong friendships. Summer Camp continues to be one of the most impactful
experiences offered through 4-H, allowing youth to build confidence, independence, and teamwork while
creating memories that last a lifetime.
Clover Kids: Bring a Friend Edition
This Summer we launched a Summer Clover Kids program welcoming new and returning families for a
fun-filled evening focused on creativity, friendship, and introducing youth to 4-H. Members of the Tech
Changemakers (TCM) group partnered with a Mason County 4-H Council member to lead hands-on crafts
and a paper airplane engineering competition. By encouraging participants to bring a friend, the event
provided an engaging introduction to the 4-H program while allowing our teen leaders to mentor younger
youth and share the many opportunities available through 4-H.
2026 Grays Harbor County Fair
Mason County 4-H members were proudly represented throughout the Grays Harbor County Fair, with
youth participating in Still Life exhibits, Dog, Horse, and Rabbit projects, and many other competitive
events. The fair provides youth with the opportunity to showcase months of hard work while developing
valuable life skills including responsibility, communication, sportsmanship, and goal setting. We are
incredibly proud of every member, volunteer, and family who helped make another successful fair season
possible and represented Mason County with excellence.
Shelton YMCA Community Days
Mason County 4-H was excited to partner with the Shelton Family YMCA during this summer's Community
Days, creating new opportunities to connect with local families and share the many experiences available
through 4-H. Through hands-on activities and conversations with community members, youth and
volunteers helped introduce new families to our program while strengthening our partnership with
another organization committed to positive youth development. Collaborations like these continue to
expand the reach of 4-H and ensure more young people have access to meaningful educational and
leadership opportunities.
1 �
53
active Master Gardener
volunteers
Catalyst Park Food Bank Garden Tomato Trials
Tomato trials are currently underway at Catalyst Food Bank Garden! Three 74
volunteers decided to grow tomatoes using different research-driven
methods to see if there is a difference in production. The same tomato inquiries answered by our`Ask a
varieties were planted in each row; when they are picked, they will be Master Gardener' program
weighed separately to determine if there is a difference in yield.
Intern Master Gardener, Dawn, used the "mudding in" technique for her 17
tomatoes. The planting hole is filled with water, the tomato plant is placed incoming Master Gardener
into the water, and then soil is added back in. This technique is used to Interns
ensure there is plenty of moisture for the root ball and remedies plant
stress from pot-bound roots.
Certified Master Gardener Karla chose to focus on healthy soil rather than
100
planting techniques. Last fall she and two other volunteers planted a cover workshop participants
crop of cereal rye, vetch, winter field pea, clover, and phacelia. This was cut
down to soil level in the spring prior to planting. Cover crops provide
nutrients to the soil, prevent nutrient leaching, and supply a mass of green
manure.
Lastly, Certified Master Gardener Diana planted her tomatoes using the lay
down technique. The stem is buried horizontally, and the top few inches of y �.
the plant are bent up to be above ground. She also chose to cover the soil in
black plastic, with two reasons behind it: 1) increase soil temperature . !
around the roots and 2) reduce weed pressure. ; =
We're excited to see the end results!
First Seed Saving Workshops at 9 �, .
Wet Processin o e vntlwut Frm -
v«e.a.. tIFf
.'.Wn.do m.«a v.i xaYe
Timberland Regional Libraries N.�
Master Gardener volunteers have been
working hard to expand on the offerings of ,
our new Seed Library collaboration with the
Mason Conservation District and Dawn Johnston with tomatoes
Timberland Regional Libraries. Certified
Master Gardeners Gaye Rathburn and Diana
Bell and Intern Master Gardeners Sheryl Hilt
and Maddy Heilman hosted two free seed- -�-
saving workshops on August 7th in Belfair
and August 14th in Shelton. Overall, we had
19 participants who were inspired to begin Sheryl Hilt demonstrating wet
saving their own seeds and contributing to processing
local food security efforts.
Cultivating Success Launches New On-Demand Course
The Cultivating Success statewide team, under the WSU Food
Systems program, has been hard at work developing a new on-
demand, affordable, online course. Explore Your Farm Dreams,
typically offered once per year as a three-hour live course, is now EXPLORE YOUR FARM DREAMS
available for aspiring farmers and ranchers to take on their own time, 7ni,feey.ce0.otne.3 M,x course is
de5lgnea to nap you,.pore the c0vappneM
year-round! For those who are wondering if they're ready to begin a.5,nai4,ne.a,.p,l5e.rooepte.p..a .
too.d. ,e,"5 W l fe.,, 005
their farming journey or early in the planning stages, this course is C,une l.,n bt«Monmy.a,pnt 20M
IM.Ioem F000 00 F.,a:Aupet T/6]pm II;I:11 VAT IN(
designed to help participants explore the development of a small e.ad.,,:�,.-&'e,,,p., F 5,
Cat$15
farm enterprise and create a plan of action for achieving their small
farm goals. This year, to celebrate the official course launch, the
team offered a one-night live farmer panel on August 17th for all
participants. The cost of the course is only $15, and can be accessed
0'0)5100.15.1 p,.00WI$W0ce55ww.ede
any time at cultivatingsuccess.wsu.edu/explore-your-farm-dreams-2 ..�.,.. „�„•�,,,,..�..
New Farm & Food Resources Maps Coming Soon
The WSU Extension Small Farms Program is partnering with the Mason
Conservation District to develop an updated version of the Mason 57
County Farm Fresh Guide and offer a new map focusing on Food
Resources. The first represents for-profit local farms and food-hubs, workshop attendees
and latter will showcase all our local not-for-profit farms, community
gardens, and other important community food access resources. We
are excited to offer these two distinctly different resource guides for 10
residents of Mason County and hope that they inspire more individuals
to become involved in our growing and diverse local food system. Cultivating Success participants
A Community Presentations for Healthy Waters
This summer, the Small Farms Program Coordinator continued collaborations
with Mason County Environmental Health to offer Septic Summer education in
addition to offering a talk for the LakeLand Village Community Club on
"Landscaping for Lake Health."
Twenty-one Septic Summer participants learned about different
types of septic systems, how they function, basic maintenance, best
landscaping practices, local resources, and financial assistance.
Those who were interested also received copies of their as-builts.
Out of our survey respondents, 100% said they had learned j
something new and 88% indicated that they plan on implementing
something they learned from the class.
Vladimir Teaching Septic
At the Lakeland Village Community Club, 36 attendees learned about Workshop in Hoodsport
landscaping practices that can help preserve lake health, such as reducing
fertilizer and pesticide use, choosing appropriate plants for their landscape,
managing runoff from impermeable surfaces, and controlling noxious weeds.
The presentation covered many different native plants that serve dual
purposes in the landscape, such as producing edible fruits while providing
wildlife habitat, and reducing stress on the environment with lower
requirements for inputs like water and fertilizer.
Summer is a fun and busy time for Mason County Noxious Weed
Control Board (MCNWCB)! Our current work focuses on survey and
control of noxious and invasive weeds at County-owned properties, S • S
private properties, Washington State Parks, and in the Olympic
National Forest. We also provide technical assistance with noxious
weed identification and control advice to private landowners and
public land managers.
We provide important hands-on assistance to landowners by
helping control high-priority class A and B designate noxious
weeds. This summer we have focused on perennial pepperweed, -
poison hemlock, meadow knapweed, and giant hogweed.
MCNWCB partners with United State Forest Service to control
invasive species in the Olympic National Forest. This year we have , ,^ t.'
surveyed over 269 acres and treated over 130 acres for invasive MCNWCB works with staff from Squaxin
species in the Olympic National Forest. High-priority species in this Island Tribe to control toxic poison
project area are herb Robert, tansy ragwort, wild basil savory, shiny hemlock
geranium, false brome, and meadow knapweed.
We continue our work at State Parks in Mason County. This is a 127
great opportunity for us to improve important recreation areas and
educate visitors about noxious weeds. We've controlled spurge
laurel, scotch broom, meadow knapweed, herb Robert, shiny noxious weed treatments
geranium, perennial pepperweed and perennial sow thistle. completed
MCNWCB worked with the volunteer group Friends of Schafer and
Lake Sylvia State Park (FOSLS) to control herb Robert at Schafer O 0+
State Park. While working there we located the high-priority
noxious weed shiny geranium. We controlled the plants and
educated the group about the impacts and identification of shiny acres surveyed for noxious
geranium. weeds
r'>LJ' 20+
species controlled
i 5
education and outreach
• events
Noxious Weed Specialist controls
wild chervil on roadsides
MCNWCB works with Friends of Schafer
and Lake Sylvia State Park to control
shiny geranium at Schafer State Park
Mason &Grays Harbor County Director&Youth Development Specialist
Dan Teuteberg - dan.teuteberg@wsu.edu
Office Manager & Food Safety & Food Preservation Assistant
Lisa DeWall - LisaD@masoncountywa.gov
4-H Coordinator
Falyn Taylor- falyn.tayLor@wsu.edu
Master Gardener/Small Farms Coordinator
Tessa Halloran - Tessa.halloran@wsu.edu
• Mason County Noxious Weed Control Board Coordinator
Heidi Steinbach - Hsteinbach@masoncountywa.gov
Mason County Noxious Weed Control Specialist
Allx Vasseur-Landriault - AVasseur-Landriault@masoncountywa.gov
Our work is only matteyossible by the time
34WSU EXTENSION and energy of many great volunteers who
V Mason County
are central to our success!
Mason County
Agenda Request Form
issa
To: Board of Mason County Commissioners Item No.
From: Shane Schoeneberg Ext: 303
Department: Jail Briefing:
Action Agenda:
Public Hearing: ❑
Special Meeting: ❑
Briefing Date(s): September 28,2026 Agenda Date(s): September 29,2026
Internal Review: ❑ Finance ❑ Human Resources ❑X Legal ❑ IT ❑X Risk ❑ Other
(Please ensure proper internal review channels have been followed, this is the responsibility of the
requesting Department)
Item:
Jail Medical RFP
Background/Executive Summary:
The Jail's current medical provider has provided notification of discontinuing medical services in the Jail
December 31, 2026. The County has decided to go out to RFP for Jail medical services.
Associated Costs/Budget Impact(amount, funding source,budget amendment, etc.):
Unknown at this time
Public Outreach:
N/A
Requested Action:
Approve RFP
Attachment(s)•
Jail medical RFP
Request for Proposals
Mason County invites qualified healthcare organizations and correctional healthcare providers to submit
proposals to provide medical and related healthcare services to individuals detained at the Mason County
Jail and the Mason County Juvenile Detention Center.
Deadline for submittal of RFP's,5:00 p.m.,Friday,October 30,2026.
322 North 3rd Street,Shelton,WA 98584
To request the proposal specifications:
Download from website:www.masoncountywa.gov .
Email: sschoeneberg(a,masoncountywa.gov
Phone requests: 360-427-9670 ext. 303
Contact: Shane Schoeneberg,Chief of Corrections
Mason County is an Equal Opportunity Employer
Mason County Sheriff's Office
322 N 3rd Street
Shelton, WA 98584
Request for Proposals
Inmate Health Care Services
for the Mason County Jail
I. Purpose of Request
Mason County invites qualified healthcare organizations and correctional healthcare providers to submit
proposals to provide medical and related healthcare services to individuals detained at the Mason County
Jail and the Mason County Juvenile Detention Center.The purpose of this Request for Proposals(RFP)is
to obtain a qualified contractor capable of providing safe,timely,clinically appropriate, cost-effective,and
constitutionally adequate healthcare services to individuals housed at the Mason County Jail and the
Mason County Juvenile Detention Center.The successful Contractor shall provide a coordinated,
evidence-based healthcare program that meets or exceeds applicable federal and Washington State laws,
regulations,professional standards,licensing requirements,constitutional requirements,and applicable
correctional healthcare standards.
II. Estimated Timeline
RFP Issuance September 29,2026
Deadline for Proposal Submittal October 30,2026 at 5:00 p.m.
Contract Awarded No later than December 31,2026
III. Proposal Submittal
Proposals shall be submitted to:
Shane Schoeneberg,Chief of Corrections
322 N 3rd Street
Shelton,WA 98584
(360)427-9670 ext. 303
sschoeneberg(d)masoncountywa.gov
Once this RFP has been issued,this individual shall be the sole authorized point of contact for inquiries
regarding the procurement.All questions concerning this RFP must be submitted in writing to the RFP
contact. Questions received after the deadline may not receive a response. Oral statements or
representations by County personnel other than the designated RFP Contact shall not be considered
binding on the County.Any official change,clarification,correction,or modification to this RFP shall be
issued by written addendum.
Proposals shall be organized in the order identified in Section XII,Proposal Requirements.
IV. Facility Information
The Mason County Jail is a 93-bed detention facility consisting of minimum-,medium-, and maximum-
security housing areas and has an average daily population of 65 individuals.The Mason County Juvenile
Detention Center is a 16-bed detention facility with an average daily population of three(3)individuals.
The Contractor shall recognize that the incarcerated population may fluctuate in size,acuity,
demographics,behavioral health needs, substance use needs, and medical complexity.
A tour of the Mason County Jail and the Mason County Juvenile Detention Center may be scheduled upon
request.The purpose of the tour is to provide interested Contractors with an opportunity to observe the
facility and understand the operational environment.
V. Existing Behavioral Health Services
Mason County currently contracts with Olympic Health and Recovery Services(OHRS)for a full-time
mental health professional assigned to the jail.Additional services provided by OHRS to incarcerated
individuals include peer support,substance use disorder services,recovery services, and re-entry services.
The successful Contractor shall coordinate appropriately with OHRS and other behavioral health providers
to promote continuity of care and avoid duplication or gaps in services.
VI. Existing Medical Services (Informational)
The current medical contract provides Registered Nurse(RN)/Licensed Practical Nurse(LPN)coverage of
approximately 16 hours per day, seven(7)days a week;Advanced Registered Nurse Practitioner
(ARNP)/Advanced Practice Provider(APP)coverage of approximately 20 hours per week,generally on-
site for 6-8 hours per week;psychiatric ARNP coverage of approximately 8 hours per week,currently
provided through telepsychiatry;and telephone coverage for after-hours medical issues.
VII. Background and Facility Information
The Mason County Jail houses individuals in minimum-,medium-,and maximum-security classifications.
The Contractor shall be prepared to provide services to individuals with: acute medical conditions,chronic
medical conditions,mental health conditions, substance use disorders,withdrawal risks,medication
management needs,pregnancy-related healthcare needs,dental emergencies, communicable diseases,and
other healthcare needs commonly encountered in a correctional setting.
Healthcare services shall be delivered in a manner that appropriately coordinates clinical operations
with facility security.The Contractor shall work cooperatively with both Jail and Detention Administration
and custody staff while maintaining appropriate clinical independence and protecting clinical decision-
making from inappropriate nonclinical interference.
VIII. Applicable Standards
The Contractor shall maintain a healthcare system designed to meet or exceed applicable:Federal laws
and regulations;Washington State laws and regulations;professional licensing requirements;constitutional
requirements;National Commission on Correctional Health Care(NCCHC)standards;American
Correctional Association(ACA)standards,where applicable; Centers for Disease Control and Prevention
(CDC)guidance,where applicable;Occupational Safety and Health Administration(OSHA)requirements,
where applicable;and all other applicable correctional healthcare standards.
ix. Scope of Work
The successful Contractor shall provide a comprehensive healthcare program addressing the medical and
applicable behavioral health needs of the incarcerated population.At a minimum,the Contractor shall
provide:
1.Timely access to medically necessary healthcare.
2.Timely assessment and treatment of mental health conditions within the Contractor's scope of
responsibility and in coordination with OHRS.
3. Identification and appropriate management of suicide risk.
4.Appropriate screening and treatment for substance use disorders and withdrawal.
5. Continuity of prescribed medications.
6. Management of chronic diseases and acute illnesses.
7.Appropriate emergency response.
8. Coordination of outside specialty,hospital, and emergency care.
9. Reduction of avoidable emergency department utilization through timely on-site assessment
and treatment,without delaying or denying medically necessary emergency evaluation or treatment.
10.Effective discharge planning and continuity of care.
11.Complete,accurate,confidential medical records.
12. Compliance with applicable laws,regulations, licensing requirements,and professional standards.
13. Protection of clinical decision-making from inappropriate nonclinical interference.
14. Measurable quality and performance standards.
15.Transparent reporting and accountability to the County.
16.Evidence collection as required by court order or statutory requirement.
17. Other healthcare services agreed upon by the County and Contractor or otherwise identified in
this RFP.
Detailed service requirements are provided in Exhibit A—Scope of Services.
x. Contractor Qualifications
The Contractor must demonstrate the organizational capability,clinical expertise, staffing capacity,
financial resources,and correctional healthcare experience necessary to provide the required services.
Only Contractors licensed or otherwise legally entitled to conduct business in Washington State will be
considered.All healthcare professionals shall maintain appropriate Washington State licenses and
certifications.
The Contractor shall provide:
•Legal company name;
•Parent company,if applicable;
•Organizational structure;
• State of incorporation
•Federal Identification Number;
•Principal place of business
•Local or regional office serving Shelton,Washington;
•Name and title of the top local executive;
•Years conducting business in Washington State;
•Total number of agencies served;
•Number of correctional facilities served;
•Number of facilities of comparable size served;
•Description of correctional healthcare services provided;
•Relevant experience; and
•Applicable accreditations or certifications.
The Contractor shall identify the individual authorized to legally bind the organization and the executive
responsible for managing the business relationship between the Contractor and Mason County Jail/Mason
County Juvenile Detention Center.
xi. References
The Contractor shall provide three(3)to five(5)references.Preference may be given to references
involving correctional facilities, facilities of similar size,Washington State facilities,and contracts
involving comparable medical services.
xli. Proposal Requirements
Each proposal shall include,at minimum,the following information and shall be organized in the order
listed below:
1. Cover Letter: The cover letter must identify the Contractor,identify the individual authorized to
negotiate and execute the contract,confirm the Proposer's willingness to provide the requested service,
confirm the validity of the proposal for ninety(90)days,identify any material exceptions,and include an
authorized signature.
2. Executive Summary: Provide a concise overview of the proposed healthcare delivery model and
the Contractor's approach to meeting Mason County's requirements.
3. Proposed Service Model:Describe how the contractor will provide sick calls,medical assessments,
chronic care,acute care,medication administration,psychiatric services, emergency response, specialty
referrals,dental services,pregnancy-related care,withdrawal management,Medication for Opioid Use
Disorder(MOUD)services,discharge planning,and continuity of care.
4.Detoxification and Withdrawal Protocols: The Contractor shall submit written protocols for
screening,assessment,monitoring,treatment,escalation,and disposition of individuals experiencing or at
risk for withdrawal.The Contractor shall also specifically describe its approach to substance use disorder
treatment and MOUD.
5. Staffing Plan: The Contractor shall provide an organizational chart,position descriptions, staffing
schedule,on-site coverage,after-hours coverage,backup coverage,credentialing process,recruitment and
retention strategy,orientation and training,Correctional Healthcare training, and continuity plan for
vacancies and unexpected absences.
6. Quality Improvement:Describe the Contractor's approach to continuous quality improvement,chart
review,peer review,utilization review,mortality review,morbidity review,incident reporting,performance
measurement,corrective action,and reporting to County leadership.
7. Electronic Health Record: The County currently utilizes Amazing Charts. If the Contractor proposes
an alternative Electronic Health Record(EHR),the proposal shall identify the platform and explain
implementation; data migration; security;Health Insurance Portability and Accountability Act(HIPAA)
and all applicable federal and Washington State confidentiality,privacy,medical-record,and health-care-
information requirements;user training;reporting; quality metrics;interoperability;continuity of historical
records;and benefits of the proposed platform.
8. Pending Litigation: The Contractor shall disclose pending litigation.
9. Proposed Annual Cost: The Contractor shall provide a complete annual price.All assumptions,
exclusions,pass-through expenses,optional services,and additional charges shall be clearly identified.
Please fill out Exhibit B—Pricing Proposal Form.
10. Transition Plan: The Contractor shall submit a detailed transition plan.
11. Proposed Contract: The Contractor shall submit its standard services contract for review.
XIII. Minimum Required Staffing
The following are minimum staffing requirements:
Position/Service Minimum Coverage
RN/LPN 16 hours/day,7 days/week
Psychiatric Provider 8 hours/week
Medical Director 8 hours/week
APP/ARNP 20 hours/week
Telephone Coverage 24 hours/day,7 days/week
Maximum Call-Back Time 1 hour
Contractors may propose staffing above these minimum requirements.The Contractor remains responsible
for providing sufficient staffing to meet all contractual obligations and applicable standards and shall
maintain appropriate backup coverage for scheduled and unscheduled absences.
xiv. Transition Planning
The selected Contractor shall provide a detailed transition plan designed to prevent interruption of
healthcare services.The plan shall address the following:
1. Medical Records: transfer of existing records,verification of record completeness,historical records,
confidentiality,data security,retention requirements,and access to records during transition.
2. Medication Reconciliation:the Contractor shall describe procedures for reviewing current
medications,identifying high-risk medications,reconciling medication lists,maintaining medication
continuity,addressing controlled medications,addressing psychiatric medications,addressing MOUD
medications,and resolving discrepancies.
3. Staff Onboarding: describe hiring,credentialing,background checks, facility orientation,correctional
training,clinical orientation,EHR training,and scheduling.
4. Outstanding Referrals:the Contractor shall identify and assume responsibility for appropriately
tracking outstanding specialty referrals,hospital follow-up,diagnostic studies, dental referrals,behavioral
health referrals,prenatal care,and other pending healthcare needs.
5.Withdrawal and MOUD Patients: the transition plan shall identify individuals currently receiving
withdrawal-management services or MOUD and describe how continuity of care will be maintained.
6. Equipment:the Contractor shall inventory medical equipment and identify equipment to be retained,
equipment to be replaced,ownership,maintenance requirements,calibration requirements,and new
equipment requirements.
7. Policies: the Contractor shall review existing policies and identify policies to adopt,policies requiring
revision,new policies required,and implementation timelines.
8. EHR Migration: the Contractor shall provide a detailed EHR migration plan if it proposes to replace
Amazing Charts.
xv. Proposal Evaluation and Selection
Mason County shall be responsible for evaluating proposals and determining the suitability of proposed
inmate healthcare services and may consider Contractor qualifications,correctional healthcare experience,
proposed staffing plan,clinical approach,quality and performance management,transition plan,
references,pending litigation,compliance with RFP requirements,proposed price,contract terms,and
overall value to the County.Mason County intends to award the contract to the responsible and responsive
Proposer whose proposal provides the best overall value to the County based upon the complete evaluation
of the proposal
Mason County may invite one or more proposers to provide oral presentations, demonstrations,interviews,
or clarification of their proposals and may request additional information during the evaluation process.
Mason County reserves the right to accept or reject any and all proposals,waive informalities or minor
irregularities when permitted,request clarification,negotiate with a selected Contractor,accept all or part
of a proposal,or make no award.
XVI. Contractor Insurance Requirements
All insurance provided shall be primary and non-contributory. Required coverage shall be maintained
throughout the Contract,including any warranty period,and shall include the following minimum limits:
1. Commercial General Liability.Not less than$5,000,000 per occurrence and$10,000,000 annual
aggregate.Coverage must include premises and operations,products and completed operations,
personal and advertising injury,contractual liability, independent contractor liability,and stop-
gap/employer's liability. Coverage must not exclude discrimination or civil rights claims,failure to
provide adequate treatment,communicable diseases,or sexual molestation and abuse.
2. Professional Liability(Medical Malpractice,Including Managed Care Errors and Omissions).
Not less than$5,000,000 per occurrence and$10,000,000 annual aggregate.Coverage must apply to
professional errors, acts, or omissions arising from the Contractor's services and must not exclude
discrimination or civil rights claims,failure to provide adequate treatment, communicable diseases,or
sexual molestation and abuse.If included under the Commercial General Liability policy, separate
limits must apply to each coverage.
3. Network Security(Cyber)and Privacy Liability.Not less than$1,000,000 per occurrence and
$2,000,000 annual aggregate. Coverage must include data breaches,unauthorized access or use,
privacy claims,breach response and notification expenses,credit monitoring,regulatory defense and
penalties,cyber extortion,data restoration,network business interruption, computer fraud,and funds-
transfer loss.
4. Business Automobile Liability.Not less than$1.000,000 combined single limit for each accident.
Coverage must apply to all vehicles used in performing the Contract,including owned,hired,and non-
owned vehicles,as applicable.A personal automobile policy must include a business-use rider.
5. Workers'Compensation and Employer's Liability. Statutory workers'compensation coverage as
required by Title 51 RCW.Employer's liability coverage of not less than$1,000,000 is also required.
6. Excess or Umbrella Liability.Excess or umbrella coverage may be used to satisfy the required
Commercial General Liability and Automobile Liability limits.The annual aggregate must be no less
than the highest required per-occurrence limit of the underlying coverages and must provide coverage
at least as broad as the underlying policies.
Except for workers'compensation and professional liability coverage,Mason County and its elected and
appointed officials,officers,employees,volunteers and agents must be named as additional insureds.
Applicable policies must include a waiver of subrogation in favor of the County. Claims-made coverage
must have a retroactive date preceding the Contract and be maintained,or include tail coverage, for at least
three(3)years following completion of the Contract. Subcontractors must maintain appropriate insurance
meeting the applicable Contract requirements.
The selected Contractor must provide acceptable certificates of insurance and required endorsements
within five(5)days after receiving written notice of intent to award. Complete insurance requirements will
be included in the resulting Contract,and the Contract requirements will control in the event of any
inconsistency with this summary.
XVII. Contract Terms and Conditions
1.The initial contract term shall be three(3)years,with an option to renew annually.Each renewal shall
be subject to an annual review of services and mutual agreement of the parties.
2. Proposal pricing and terms shall remain valid for ninety(90)days from the proposal
submission deadline unless otherwise stated by the Proposer and accepted by the County.
3.A proposal may be withdrawn prior to contract execution in accordance with applicable procurement
requirements.
4.Washington State law shall govern the contract. If Contractor standard terms conflict with applicable
Washington State law,Washington State law shall control to the extent required by law.
5. In the event of Contractor non-performance,including failure or inability to meet contractual deadlines,
specifications,or performance requirements,Mason County may exercise remedies available under the
contract and applicable law.The County may terminate the agreement when permitted by the contract and
applicable law.
6.Unless otherwise negotiated,the annual contract amount shall be divided into twelve(12)equal monthly
payments, subject to contractual adjustments.
7.The Contractor and its subcontractors shall comply with all applicable local, state,and federal laws,
regulations,ordinances,licensing requirements,and professional standards.
8. Contractor employees and approved subcontractors shall complete required Washington State Patrol
fingerprint identification and criminal history checks before working in the facility,as required by the
County.
9.The Contractor shall comply with applicable workplace safety requirements and Mason County safety
directives. Contractor employees shall receive appropriate safety and correctional-environment training.
10.Harassment,discrimination,improper fraternization,or inappropriate conduct involving incarcerated
individuals,County employees,Contractor employees,or other persons associated with the facility is
prohibited.
11.The Contractor shall maintain insurance meeting Mason County requirements throughout the contract
term.
12. Indemnification provisions shall be established in the final negotiated contract and shall comply with
applicable Washington State law.
XVIii. Special Provisions
Initial and continued assignment of Contractor employees and subcontractors shall be subject to the
reasonable approval of the County,consistent with applicable law and the final contract.The County may
prohibit an individual employee, subcontractor,vendor,or independent contractor from providing services
when the County has a reasonable basis for such prohibition.The Contractor shall remain fully responsible
for all services performed by subcontractors. Subcontractors shall maintain all required licenses,
certifications, insurance, and qualifications.The Contractor shall provide insurance certificates to Mason
County on an ongoing basis and upon request.The Contractor shall maintain appropriate clinical
independence and shall protect clinical decision-making from inappropriate nonclinical interference.The
Contractor shall maintain complete, accurate,confidential,and secure medical records.Medical
information shall be disclosed only as authorized or required by applicable law,court order,subpoena,or
other lawful process.The Contractor shall respond to healthcare-related written grievances in accordance
with the Jail's grievance procedure and applicable law.The Contractor shall provide statistical and
performance information requested by the County,including utilization statistics and other information
reasonably necessary to evaluate the healthcare program.
Exhibit A
Scope of Services
1. Access to Healthcare
The Contractor shall see all incarcerated individuals requesting healthcare within twenty-four(24)
hours of submitting a request, subject to appropriate clinical triage and emergency circumstances.
2. Sick Call
Sick-call schedules shall be coordinated with Jail Administration to ensure appropriate security
procedures are maintained.
3. Receiving Assessment
The Contractor shall review the Inmate Receiving Assessment Form within twelve(12)hours of
receipt.The Contractor shall ensure urgent healthcare needs are identified and addressed and that
current medications are appropriately continued or otherwise addressed.
4. Initial Health Assessment
Each incarcerated individual shall receive a comprehensive health appraisal within fourteen(14)
calendar days of admission.Clinically appropriate screening,assessment,treatment, and intervention
shall occur earlier when indicated.
5. Medical Information Transfer
The Contractor shall develop procedures,in coordination with correctional staff, for secure and
efficient transfer of pertinent medical information to emergency facilities, specialty providers,
hospitals,and other correctional facilities.
6. Administrative Segregation
The Contractor shall provide on-site assessments and conduct daily administrative segregation rounds.
Appropriate follow-up care shall be scheduled as clinically indicated.
7. Primary Care Referrals
The Contractor shall refer incarcerated individuals to primary care providers when medically
necessary.
8. Specialty Referrals
The Contractor shall coordinate outside specialty care when healthcare needs exceed services
available on-site.All outside referrals shall be coordinated with Jail Administration for appropriate
security arrangements.
9. Psychiatric Services
The Contractor shall provide or coordinate psychiatric specialty services sufficient to meet the needs
of individuals requiring psychiatric evaluation and treatment.
10. Diagnostic Specialty Clinics
Whenever feasible,the Contractor shall provide diagnostic and specialty clinics on-site.The feasibility
and cost of specialty clinics shall be evaluated based upon the number of individuals requiring
services and other relevant factors.
11. Pregnancy-Related Services
For pregnant individuals,routine on-site monitoring shall include, as clinically appropriate urine
testing for protein,ketones,and glucose;vital signs;weight; fundal-height assessment;fetal heart
tones;prenatal vitamins;milk with meals,as appropriate;monitoring for signs and symptoms of
pregnancy-related complications;and coordination of prenatal care with an obstetric provider.
12. Chronic Care
The Contractor shall develop,implement, and maintain a chronic-care program.
13. Health Education
The Contractor shall maintain a health education program addressing HIV education and testing,
smoking cessation,and personal health management.
14. Dental Services
The Contractor shall provide oral health and dental hygiene education.Acute dental treatment shall
include appropriate care for severe pain,infection,bleeding,and other urgent dental conditions.
Emergency and specialty dental care shall be coordinated with outside providers when necessary.
15. Medical Administration
Licensed nursing personnel shall administer medications as prescribed and according to established
schedules.The Contractor shall maintain appropriate medication security,documentation,
reconciliation,and continuity procedures.
16. Pharmacy Services
The Contractor shall manage pharmacy services in a manner that promotes cost-effective purchasing,
appropriate formulary management,medication availability,and continuity of care.The designated
pharmacy shall provide on-site consultation at least quarterly with written reports.
17. Correctional Training
Contractor personnel and subcontractors shall receive appropriate correctional-specific training and
support.
18. Policies and Procedures
The Contractor shall develop,maintain,and annually review healthcare policies and procedures
designed to model applicable NCCHC standards and Washington State requirements.
19. Disaster Planning
The Contractor shall assist the County in developing healthcare procedures for natural and man-made
disasters.Healthcare procedures shall be coordinated with the facility security plan and overall
emergency plan.
20. Staff Health Training
Upon mutual agreement regarding compensation,the Contractor shall provide annual medical-health
training for corrections staff and arrange tuberculosis testing for staff or volunteers identified as
requiring such testing.
21. Continuous Quality Improvement
The Contractor shall maintain a CQI committee to monitor healthcare quality and communicate results
to facility administration.
22. Chart and Peer Review
The Contractor shall conduct regular chart reviews and peer reviews by healthcare providers.
23. Quarterly Meetings
The Contractor shall participate in quarterly meetings with Jail Administration to review healthcare
issues and program performance.
24. Infection Control
The Contractor shall maintain an infection-control program including surveillance,prevention,
treatment,and reporting consistent with applicable law and guidance.
25. Grievances
The Contractor shall respond to healthcare-related written grievances in accordance with the Jail's
grievance procedure.
26. Utilization Review
The Contractor shall maintain a comprehensive utilization-review program designed to promote
appropriate care and cost containment.
27. Subcontractor Compliance
All subcontractors shall maintain current licenses,certifications,CPR certification where applicable,
and required insurance.
28. Insurance
Insurance certificates shall be submitted to the County Risk Manager on an ongoing basis.
29. Personnel
All Contractor personnel shall be subject to required background screening and County facility-access
requirements.
30. Compliance
Personnel shall comply with applicable state, federal,and local directives and facility policies.
31. Correctional Healthcare Standards
All services shall be provided in accordance with the standards identified in Section VIII,Applicable
Standards.
32. Personnel Screening
All personnel shall pass required County records checks.Where legally authorized and supported by
reasonable cause,personnel may be subject to drug or alcohol testing consistent with County policy
and applicable law.
33. Morbidity and Mortality Review
Upon mutual agreement regarding compensation,the Contractor shall conduct morbidity and
mortality reviews of critical incidents upon request.
34. First Aid and AEDs
The Contractor shall work with the County to ensure first-aid kits are inspected and restocked monthly
and that AEDs are maintained in working order.
35. Statistical Reporting
The Contractor shall provide required statistical data concerning healthcare utilization and program
performance.
36. Classification Meetings
The Contractor shall attend weekly classification meetings with corrections and mental health staff.
37. Substance Use Disorder and Withdrawal
The Contractor shall meet applicable correctional healthcare standards for screening, assessment,
treatment,and withdrawal management.
38. Records Requests and Subpoenas
The Contractor shall respond,as permitted or required by law,to medical-record requests and
subpoenas concerning protected health information through a secure,HIPAA-compliant process.
39. Contractor Expenses
The Contractor shall be responsible for employee wages and benefits,policy and
procedure development,travel and training,licensing and continuing education,medical supplies, and
maintenance and repair of Contractor-supplied equipment.
Exhibit B
Pricing Proposal Form
Base annual contract price$
Monthly contract amount$
Additional/Optional Services
Service Unit Cost Annual Estimated Cost
RN/LPN Coverage $ $
APP/ARNP Coverage $ $
Psychiatric Coverage $ $
Specialty Clinic $ $
Medical Director Hours $ $
Pricing Assumptions
The Contractor shall identify all assumptions,exclusions,pass-through costs, and circumstances that could
result in additional charges.
Authorized Representative Signature:
Authorized Representative Printed Name:
Date:
r 8p14 C�U,��
Mason County
Agenda Request Form
1854
To: Board of Mason County Commissioners Item No.
From: CHARLES G. RHODES 344
Department: Clerk Briefing:
Action Agenda:
Public Hearing: ❑
Special Meeting: ❑
Briefing Date(s): 09/28/2026 Agenda Date(s): 09/29/2026
Internal Review: ® Finance 0 Human Resources 0 Legal ❑ IT ❑ Risk ❑ Other
(Please ensure proper internal review channels have been followed, this is the responsibility of the
requesting Department)
Item: WSP GRANT AWARD: FY25NCHIP
Backaround/Executive Summary: IN AN EFFORT TO SECURE FUNDS TO SUPPORT THE
DIGITIZING OF LEGACY RECORDS,THE CLERK'S OFFICE PURSUED THE FY25NCHIP
GRANT AS A SOURCE OF OUTSIDE FUNDING.IN SEPTEMBER 2026,THE CLERK'S
OFFICE WAS SELECTED AS A SUBRECIPIENT FOR THE PURSUED FUNDS.
Associated Costs/Budget Impact(amount, funding source, budget amendment, etc.):
97,878.32
Public Outreach:
Requested Action:
TO APPROVE CHARLES G. RHODES,MASON COUNTY CLERK TO SIGN AGREEMENT ON
BEHALF OF PUBLIC AGENCY
Attachment(s):
WASHINGTON STATE PATROL
FEDERAL GRANT SUBRECIPIENT INTERAGENCY AGREEMENT
Contract Summary
WSP Agreement No. K22976 Subrecipient No.
FEDERAL GRANT _
Federal Grant Award Name: JALN Numbers) Award Year:
FY25 NCHIP 16.554 2025
Award Number: � �Award Date: Award Amount Performance Period
15PBJS-25-GK-02288- 6/1/2026 $2,860,071.00 7/112026-12/31/2028
MUMU
Is the Public Agency a subrecipient of federal Is this agreement funded by a federal award for
assistance for the purposes of this agreement? research and development?
Yes ❑ No LI Yes ® No
SUBRECIPIENT DETAILS
Public Agency Name: Statewide Vendor Registration Number:
Mason Co Superior Court
Location Address: Mailing Address (if different from location address):
419 N 4th St Shelton, 98584-3419 411 N 5th St, Shelton, 98584-3466
Contact Name: Catherine Reed Universal Entity Identifier(UEI):
Contact Telephone: 360-427-9670 ext. 347 Contact E-mail: creed(a7masoncountvwa.gov
Additional Public Agency Contact Name: Additional E-mail Address:
Travis Adams tadams masoncount wa, ov
WASHINGTON STATE PATROL PROJECT MANAGER
WSP Project Manager Name and Title: WSP Project Manager Address:
Deborah Collinsworth Assistant_Division _Comma_ nder 106 11'h Ave SW OLYMPIA, WA 98501
Telephone: E-mail Address:
(360) 534-2102 deborah.collinsworth ws .wa. ov
WASHINGTON STATE PATROL CONTRACT PROFESSIONAL
Contract Professional Name and Title: WSP Budget and Fiscal Services
Adam Vigil PO Box 42602, Olympia WA 98504-2602
Telephone: 360-790-4202 E-mail Address: adam.Vi it ws .wa. ov
SUBAWARD DETAILS
Start Date: 7/1/2026 I End Date: I Maximum Expenditure Amount: $97,878.32 -
12/31/2028
This Agreement, including the attached Terms and Conditions and any other documents incorporated by reference contain
all of the terms and conditions agreed upon by the parties. No other understandings or representations, oral or otherwise,
regarding the subject matter of this Agreement shall be deemed to exist or bind the parties. The parties signing below
warrant that they have read and understand this Agreement and have the authority to enter into this Agreement.
FOR THE WASHINGTON STATE PATROL: FOR THE PUBLIC AGENCY:
WSP Signature Date Public Agency Signature Date
Digitally signed by Abigail
Abigail Snyder, Acting Snyder,Acting Chief Contracts
Chief Contracts Officer officer
Date:2026.09.1613:30:14-07'00'
Printed Name and Title Pri to edf me nd, itle �a
For: John R. Batiste, Chief Charles G. Rhodes, Mason County Clerk
APPROVED AS TO FORM BY THE OFFICE OF THE ATTORNEY GENERAL 12/9/10
Federal Grant Subrecipient Interagency Agreement Template Page 1 of 10
WSP Contract No. K22976
FEDERAL GRANT INTERAGENCY AGREEMENT
Agency Name
Exhibit A
Terms and Conditions
1. Definitions.
"Agreement" means this Federal grant subrecipient agreement, including all documents attached or
incorporated by reference.
"Equipment" means an article of nonexpendable,tangible personal property having a useful life of more
than one year and an acquisition cost which equals the lesser of(a)the capitalization level established by
the governmental unit for financial statement purposes, or (b) $10,000.
"Federal Granting Agency"means the federal agency that has granted the funds to WSP.
"Public Agency" means the entity performing services to this Agreement and includes the Public Agency's
officers, directors, trustees, employees and/or agents unless otherwise stated in this Agreement, For the
purposes of this agreement,the Public Agency shall not be considered an employee or agent of WSP.
"WSP" means the State of Washington,Washington State Patrol, and its officers,directors,trustees,
employees and/or agents.
2. Entirety of Agreement. This agreement consists of the following:
a. Contract Summary
b. Exhibit A,Terms and Conditions
c. Exhibit B, Statement of Work
d. Exhibit C, Special Terms and Conditions
3. Statement of Work. The Public Agency shall perform the services as set forth in the attached Exhibit A,
Statement of Work.
4. Special Terms and Conditions. In addition to the terms contained in this Agreement, the Public Agency
shall comply with the terms and conditions contained in Exhibit B, Special Terms and Conditions,which is
attached hereto and incorporated herein.
5. Agreement Execution and Start Date. This Agreement shall be binding on both parties upon full
execution. Upon execution of the Agreement, expenditures are eligible for reimbursement beginning with
the start date listed on page one.
6. Billing Procedure.WSP shall reimburse the Public Agency according to Exhibit A, Statement of Work, for
work performed to the satisfaction of the WSP Project Manager. Compensation for services rendered shall
be payable upon receipt of properly completed invoices, which shall be submitted not more often than
monthly to the WSP Project Manager named on the Contract Summary page. The invoice shall be in the
format designated by WSP and shall include the following:
a. description of the work performed
b. activities accomplished
c. progress of the project
d. fees and expenses
e. match amount as well as amount requested for reimbursement
f. a copy of the Public Agency's property record which includes the tag number that is assigned to the
equipment
g. reference to WSP's agreement number.
The Public Agency shall submit the final invoice no later than forty-five(45) calendar days from the
completion of the Project or no later than 45 days of the Agreement End Date.
7. Agreement Alterations and Amendments. WSP and the Public Agency may mutually amend this
Agreement. Such amendments shall not be binding unless they are in writing and signed by personnel
authorized to bind WSP and the Public Agency.
Federal Grant Subrecipient Interagency Agreement Page 2 of 10
WSP Contract No. K22976
FEDERAL GRANT INTERAGENCY AGREEMENT
Agency Name
Exhibit A
Terms and Conditions
8. Assignment. The work to be provided under this Agreement, and any claim arising thereunder, is not
assignable or delegable by either party in whole or in part, without the express written consent of the other
party.
9. Certification regarding Debarment, Suspension or Ineligibility. Federal funds are the basis for this
Agreement. The Public Agency certifies that neither the Public Agency nor its principals are presently
debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from
participating in this Agreement by any federal department or agency. If requested by WSP, the Public
Agency shall complete and sign a Certification Regarding Debarment, Suspension, Ineligibility, and
Voluntary Exclusion form.Any such form completed by the Public Agency for this Agreement shall be
incorporated into this Agreement by reference. Further,the Public Agency agrees not to enter into any
arrangements or contracts related to this Agreement with any party that is on the "General Service
Administration List of Parties Excluded from Federal Procurement or Non-procurement Programs"which
can be found at www.sam.gov.
10. Compliance with Civil Rights Laws. During the period of performance for this Agreement, both parties
shall comply with all federal and state nondiscrimination laws.
11. Disputes. In the event that a dispute arises under this Agreement, it shall be determined by a Dispute
Board in the following manner: The Chief of WSP shalt appoint a member to the Dispute Board. The
Public Agency shall appoint a member to the Dispute Board. The Chief of WSP and the Public Agency
shall jointly appoint a member to the Dispute Board.The Dispute Board shall evaluate the dispute and
make a determination of the dispute. The determination of the Dispute Board shall be final and binding to
all parties to this Agreement.
12. Federal Funding Accountability and Transparency Act. In order to comply with the Federal Funding
Accountability and Transparency Act,the Public Agency shall provide to WSP the following information:
a. The Public Agency's Unique Entity Identifier;
b. The names and total compensation of the five most highly compensated officers of the Public Agency if
the Public Agency in the preceding fiscal year received (i) 80 percent or more of its annual gross
revenues in Federal awards; and(ii) $25,000,000 or more in annual gross revenues from Federal
awards; and (iii)the public does not have access to information about the compensation of the senior
executives of the entity through periodic reports filed under section 13(a)or 15(d) of the Securities
Exchange Act of 1934(15 U.S.C. 78m(a), 78o(d))or section 6104 of the Internal Revenue Code of
1986;and
c. Other relevant information specified by the U.S. Office of Management and Budget in subsequent
guidance or regulation.
13. Indemnification. The Public Agency shall be responsible for and shall indemnify and hold WSP harmless
for all claims resulting from the acts or omissions of the Public Agency and its subcontractors. WSP shall
be responsible for and shall indemnify and hold the Public Agency harmless for all claims resulting from the
acts or omissions of WSP and its subcontractors.
14. Independent Capacity. The employees or agents of each party who are engaged in the performance of
this Agreement shall continue to be employees or agents of that party and shall not be considered for any
purpose to be employees or agents of the other party.
15. Monitoring
a. Visits and requests for documentation. WSP is responsible for monitoring Public Agency's compliance
with grant requirements. Monitoring may consist of visits to Public Agency and routine requests for
project documentation.
b. Maintenance of Records. During the term of this Agreement and for one year following termination or
expiration of this Agreement,the Public Agency shall give reasonable access to the Public Agency's
place of business and records to WSP and any other employee or agent of the State of Washington or
Federal Grant Subrecipient Interagency Agreement Page 3 of 10
WSP Contract No. K22976
FEDERAL. GRANT INTERAGENCY AGREEMENT
Agency Name
Exhibit A
Terms and Conditions
the United States of America for the purpose of inspecting the Public Agency's place of business and
its records, and monitoring, auditing and evaluating the Public Agency's performance and compliance
with applicable laws, regulations, rules and this Agreement.
During the term of this Agreement and for six years following termination or expiration of this
Agreement,the Public Agency shall maintain records sufficient to document(i)performance of all acts
required by statute, regulation, rule, or this Agreement; (ii)substantiate the Public Agency's statement
of its organization's structure,tax status,capabilities and performance; and(iii)demonstrate accounting
procedures, practices and records which sufficiently and properly document the Public Agency's
invoices to WSP and all expenditures made by the Public Agency to perform as required by this
Agreement.
16. Order of Precedence. In the event of any inconsistency in the terms of this Agreement, or between its
terms and any applicable statute or rule the inconsistency shall be resolved by giving precedence in the
following order to:
a. Applicable federal and state law, regulations and rules, including those incorporated by reference;
b. Award of Federal Grant under which this Agreement is funded;
c. Exhibit D, Public Agency's Approval;
d. Exhibit A, Terms and Conditions;
e. Exhibit B, Statement of Work;
f. Exhibit C, Special Terms and Conditions;
g. Amendments hereto;
h. Any other provision of this Agreement.
17. Personnel. WSP personnel performing work under the terms of this Agreement shall be under the direct
command and control of the Chief of WSP or designee and shall perform duties required under this
Agreement in a manner consistent with WSP policy and regulations, and applicable federal, state and local
laws.The assignment of WSP personnel under this Agreement shall be at the discretion of the Chief of
WSP or designee.
18. Savings. In the event that funds WSP relied upon to establish this Agreement are withdrawn, reduced or
limited, or if additional or modified conditions are placed on such funding,WSP may immediately terminate
this Agreement by providing written notice to the Public Agency. This termination shall be effective on the
date specified in the notice of termination.
19. Severability. If any provision of this Agreement or any provision of any document incorporated by
reference shall be held invalid, such invalidity shall not affect the other provisions of this Agreement which
can be given effect without the invalid provision, if such remainder conforms to the requirements of
applicable law and the fundamental purpose of this Agreement, and to this end the provisions of this
Agreement are declared to be severable.
20. Single Audit Act Compliance. If the Public Agency expends $1,000,000 or more in federal awards from
any and/or all sources in any fiscal year,the Public Agency shall procure and pay for a single audit or a
program-specific audit for that fiscal year. Upon completion of each audit, the Public Agency shall:
a. Submit to the WSP Project Manager the data collection form and reporting package specified in 2 CFR
Part 200, Subpart F, reports required by the program-specific audit guide(if applicable), and a copy of
any management letters issued by the auditor;
b. Follow-up and develop corrective action for all audit findings; in accordance with 2 CFR Part 200,
Subpart F; prepare a"Summary Schedule of Prior Audit Findings"reporting the status of all audit
findings included in the prior audit's schedule of findings and questioned costs.
21. Statewide Payee Registration. The Public Agency shall register as a Statewide Payee prior to submitting
a request for payment under this Agreement.The Washington State Department of Enterprise Services
(DES)maintains the Statewide Payee Registration System;to obtain registration materials go to:
http://www.des,wa.gov/sorvices/Contracting Purchasing/BusinessNendorPay/Pages/default.aspx
Federal Grant Subrecipient Interagency Agreement Page 4 of 10
WSP Contract No. K22976
FEDERAL GRANT INTERAGENCY AGREEMENT
Agency Name
Exhibit A
Terms and Conditions
22. Subcontracting. Except as otherwise provided in this Agreement, the Public Agency may subcontract for
any of the services provided under this Agreement with the prior, written approval of WSP. The Public
Agency shall be responsible for the acts and omissions of any subcontractor.
The Public Agency agrees to comply with the Procurement Standards requirements set forth at 2 C.F.R. §§
200.317 through 200.326 inclusive,whichever may be applicable, and with applicable supplementary
Federal Granting Agency directives or regulations. If determined necessary for proper Project
administration,the Federal Granting Agency reserves the right to review the Recipient's technical
specifications and requirements.
23. Termination. Except as otherwise provided in this Agreement, either party may terminate this Agreement
upon thirty(30) calendar days written notification. If this Agreement is so terminated,the terminating party
shall be liable only for performance in accordance with the terms of this Agreement for performance
rendered prior to the effective date of termination.
24. Waiver. A failure by either party to exorcise its rights under this Agreement shall not preclude that party
from subsequent exercise of such rights and shall not constitute a waiver of any other rights under this
Agreement unless stated to be such in writing and signed by an authorized representative of the party and
attached to the original Agreement.
Federal Grant Subrecipient Interagency Agreement Page 5 of 10
WSP Contract No.
FEDERAL GRANT INTERAGENCY AGREEMENT
Agency Name
Exhibit B
Statement of Work
1. Introduction
Mason County Clerk's Office seeks NCI IIP funding to digitize historically significant criminal and juvenile
offender court records that remain in paper form and are at high risk of loss.Although the County
implemented the Odyssey case management system in 2017, legacy records—approximately 442 boxes
totaling an estimated 1.193 million pages—are stored across multiple non-climate-controlled locations,
including the former county jail, creating serious threats from environmental damage, pests, and disasters.
The proposed project will focus on digitization of adult criminal and juvenile offender records, approximately
115 boxes and 310,500 pages. This project will use existing Enterprise Content Management systems,
public access portals, and Odyssey integration,with grant funding supporting staff overtime to complete the
work cost-effectively in-house. This project will preserve irreplaceable historical records, mitigate
preservation risks, improve equitable public access,and strengthen Mason County's records infrastructure
in alignment with NCHIP program goals.
2. Scope of Work
This NCHIP-funded project will focus on digitizing adult criminal and juvenile offender case files, which are
among the most frequently requested and operationally critical records maintained by the Clerk's Office.
The full digitization effort encompasses 395 boxes of adult criminal records and 47 boxes of juvenile
offender records, totaling 442 boxes. NCHIP funding will support Phase 1 of this effort, limited to the
digitization of approximately 115 boxes. Based on estimates developed during the County's digitization
planning, each box contains approximately 2,700 pages, resulting in an estimated 1.193 million pages
across the full 442-box project requiring review, scanning, indexing, and upload into Odyssey and the
County's Enterprise Content Management system. Phase 1 will encompass approximately 310,500 pages,
representing a defined and achievable subset of the total records requiring digitization.
3. Project Budget
Categ or✓ Item Cost
Personnel Overtime hours to fund the digitization of criminal records $
97,878,32
J
$c
W
Total Cost $97,878.32
Federal (Reimbursable)Amount $97,878.32
Indirect may be charged for total direct costs.As a local government, the Public Agency is required to
prepare and retain its indirect cost proposal on file for review. If applicable,the Public Agency shall use the
approved federally recognized indirect cost rate negotiated between the Public Agency and the Federal
Government or, if no such rate exists, either a rate negotiated between WSP and the Public Agency, or a
de minimis indirect cost rate as defined in 2 C.F.R. 200.414(f).Any changes to the indirect amount noted in
the above budget will require an amendment.
The Public Agency Match may only be for allowable grant expenses. It is the Public Agency's responsibility
to maintain records of the expenses used for match.
Expenditures may only occur within the categories listed above. Changes of up to 10 percent can be made
without prior approval from WSP. Changes that exceed 10 percent will require the Public Agency to submit
a budget change request to WSP for pre-approval,
4. Equipment Management.
a. Equipment. Any equipment purchased under this award shall conform to Federal Granting Agency
Federal Grant Subrecipient Interagency Agreement Page 6 of 10
WSP Contract No.
FEDERAL GRANT INTERAGENCY AGREEMENT
Agency Name
Exhibit B
Statement of Work
requirements.
b. Title to Equipment. Upon successful completion of the terms of this Agreement, all equipment
purchased by the Public Agency with Agreement funds will be owned by the Public Agency,or a
recognized subrecipient for which a contract, subgrant agreement, or other means of legal transfer of
ownership is in place.
c. Use of Equipment. The Public Agency, or a recognized subrecipient, shall be responsible for any and
all operation, maintenance, replacement,and for the safe operation of the equipment, including all
questions of liability.
d. Equipment Records. The Public Agency shall maintain Equipment records that include: a description
of the Equipment; the manufacturer's serial number, model number, or other identification number,
including the tag number; the source of the Equipment, including the Catalog of Federal Domestic
Assistance(CFDA) number;who holds title; the acquisition date; the cost of the Equipment and the
percentage of federal participation in the cost;the location, use and condition of the Equipment at the
date the information was reported; and disposition data including the date of disposal and sale price of
the Equipment. Equipment records shall be retained by the Public Agency for a period of six(6)years
from the date of the disposition, replacement or transfer. If any litigation, claim, or audit is started
before the expiration of the six-year period,the records shall be retained by the Public Agency until all
litigations, claims, or audit findings involving the records have been resolved.A copy of the Public
Agency's record showing the above information of the purchased equipment is required when
requesting reimbursement for the equipment.
e. Inventories. The Public Agency shall take a physical inventory of the Equipment and reconcile the
results with the property records at least once every two years. Any differences between quantities
determined by the physical inspection and those shown in the records shall be investigated by the
Public Agency to determine the cause of the difference.The Public Agency shall, in connection with the
inventory, verify the existence, current utilization, and continued need for the Equipment. The Public
Agency shall develop a control system to ensure adequate safeguards to prevent loss, damage, and
theft of the property. Any loss, damage or theft shall be investigated and a report generated.The Public
Agency will develop adequate maintenance procedures to keep the property in good condition.
f. Disposition of Equipment. The Public Agency shall contact WSP before equipment is disposed. If the
Public Agency is authorized or required to sell the property, proper sales procedures must be
established to ensure the highest possible return. When original or replacement equipment is no longer
needed for the original project or program or for other activities currently or previously supported by a
federal agency, disposition of the equipment will be made as follows:
• Items of equipment with a current per-unit fair market value of less than$10,000 may be retained,
sold or otherwise disposed of by the Public Agency with no further obligation to the awarding
agency,
• Items of equipment with a current per-unit fair market value of more than$10,000 may be retained
or sold and the Public Agency shall compensate the Federal Granting Agency for its share.
5. Reports.
a. Semi-Annual Reports. The Public Agency shall submit to the WSP Project Manager semi-annual
progress reports within 15 calendar days after the end of the reporting periods,which are January 1 -
June 30 and July 1 -December 31, for the life of this Agreement.
b. Final Report. The Public Agency shall submit a final report to the WSP Project Manager at the
completion of the Project, documenting all relevant project activities during the entire period of support
under this Agreement.The Final Report shall be in the format provided by WSP and shall include a
summary and assessment of the program carried out with this Agreement, including how funds were
actually used and data to support statements of progress. The final report is due no later than 30 days
at the completion of the Project and no later than 30 days following the close of the Agreement.
Federal Grant Subrecipient Interagency Agreement Page 7 of 10
WSP Contract No.
FEDERAL GRANT INTERAGENCY AGREEMENT
Agency Name
Exhibit C
Special Terms and Conditions
1. Federal Funding.
a. Federal funds under this award will be used to supplement and not supplant local government funds.
Grant funds may be used only for the purposes in the Public Agency's approved application.
b. If Public Agency has other active awards of federal funds or receives other federal awards during the
period of performance for this award that are to be used in part or in whole for identical costs for which
funds are provided under this award,the Public Agency shall promptly notify WSP in writing of potential
duplication. If so requested, Public Agency must seek budget or project modification to eliminate
inappropriate duplication of funding.
c. All recipients of federal funds shall comply with all applicable restrictions on the use of federal funds set
out in federal appropriations status.
2. Part 200 Uniform Requirements. The Uniform Administrative Requirements, Cost Principles, and Audit
Requirements in 2 C.F.R. Part 200,as adopted and supplemented by the Federal Granting Agency in 2
C.F.R. Part 2800(together,the Part 200 Uniform Requirements) apply to the award from the Federal
Granting Agency.
3. Financial Guide. The Public Agency agrees to comply with the financial and administrative requirements
set forth in the current edition of the Federal Granting Agency's Financial Guide.
4. Personally Identifiable Information (P11)Requirement. The Public Agency must have written procedures in
place to respond in the event of an actual or imminent"breach"(OMB M-17-12) if it creates, collects, uses,
processes, stores, maintains, disseminates, discloses, or disposes of°personally identifiable information
(P11)"(2 CFR 200.79)within the scope of the Federal Granting Agency grant-funded program activity,or 2)
uses or operates a"Federal information system"(OMB Circular A-1 30). The Public Agency's breach
procedures must include a requirement to report actual or imminent breach of PII to WSP no later than 24
hours after an occurrence of an actual breach, or the detection of an imminent breach.
5. Procurement contracts exceeding $150,000.The Public Agency is to obtain pre-approval from WSP for any
procurement contracts that are in excess of$150,000.
6. Requirements pertaining to prohibited conduct related to trafficking in persons. The Public Agency must
comply with all applicable requirements pertaining to prohibited conduct related to the trafficking of
persons. Requirements and further details are posted on OJP website at
hltps_//ojp.gov/fundin /Ex lore/ProhibitedConduct_rrafficking.htm and are incorporated by reference here.
7. Equal Employment Opportunity Plan. The Public Agency acknowledges that failure to submit an
acceptable Equal Employment Opportunity Plan(if Public Agency is required to submit one pursuant to 28
C.F.R. Section 42.302)that is approved by the Federal granting Agency, may result in suspension or
termination of funding, until such time as the Public Agency is in compliance.
8. Employment Eligibility Verification. The Public Agency shall ensure that, as part of the hiring process that
is funded with award funds,the Public Agency properly verifies the employment eligibility of the individual
who is being hired, consistent with the provisions of 8 U.S.C. 1324a(a)(1) and (2). The Public Agency may
choose to participate in E-Verify(www.e-verify.gov)to confirm employment eligibility for each position that
will be funded by award funds.
9. l.ohbying. The Public Agency understands and agrees that it cannot use any federal funds,either directly
or indirectly, in support of the enactment, repeal, modification or adoption of any law, regulation or policy, at
any level of government.
10. Federal False Claims Act. The Public Agency must promptly notify WSP of any credible evidence that a
principal,employee, agent, contractor, subgrantee, subcontractor, or other person has either 1)submitted a
false claim for Agreement funds under the False Claims Act; or 2) committed a criminal or civil violation of
laws pertaining to fraud, conflict of interest, bribery, gratuity, or similar misconduct involving Agreement
funds.
Federal Grant Subrecipient Interagency Agreement Page 8 of 10
WSP Contract No.
FEDERAL GRANT INTERAGENCY AGREEMENT
Agency Name
Exhibit C
Special Terms and Conditions
11. Performance Measures. The Public Agency agrees to provide performance related data, as outlined in the
program announcement to be used to measure the results of the project.
12. Withholding Funds. The Public Agency understands and agrees that funds may be withheld (including
funds under future awards), or other related requirements may be imposed, if the required information is
not submitted on a timely basis. Funds may also be withheld if the Public Agency fails to satisfactorily and
promptly address outstanding issues from audits or investigations or reviews of the Federal Granting
Agency awards.
13. Consultant Rates. Approval of this Agreement does not indicate approval of any consultant rate in excess
of$650 per day.A detailed justification must be submitted to and approved by WSP prior to obligation or
expenditure of such funds.
14. Environmental Laws and Regulations. The Public Agency agrees to comply with all federal, state, and
local environmental laws and regulations applicable to the development and implementation of the activities
to be funded under this Agreement.
15. Text Messaging While Driving. Pursuant to Executive Order 13513, "Federal Leadership on Reducing Text
Messaging While Driving,"74 Fed. Reg. 51225(October 1, 2009), the Federal Granting Agency
encourages recipients and sub recipients of Agreement funds to adopt and enforce policies banning
employees from text messaging while driving any vehicle during the course of performing work funded by
this Agreement, and to establish workplace safety policies and conduct education, awareness, and other
outreach to decrease crashes caused by distracted drivers.
16. Conferences. The Public Agency shall comply with all applicable laws, regulations, policies, and the
Federal Granting Agency guidance governing the use of federal funds for expense related to conferences,
including the provision of food and/or beverages at such conferences, and costs of attendance.
17. Non-disclosure Agreements. The Public Agency shall not require any employee or contractor to sign an
internal confidentiality statement that prohibits or restricts the reporting of waste, fraud, or abuse to an
investigative or law enforcement representative of a federal department or agency authorized to receive
such information.
18. Federal Granting Agency Training Guiding Principles. Any training or training material that the Public
Agency develops or delivers with award funds shall adhere to the Federal Granting Agency Training
Guiding Principles for Grantees and Subgrantees.
19. Reprisal. The Public Agency, in compliance with 41 U.S.C. 4712, shall not discriminate against an
employee as reprisal for the disclosure of information related to gross mismanagement of a federal grant, a
gross waste of federal funds, an abuse of authority relating to a federal grant, a substantial and specific
danger to public health or safety,or a violation of law, rule or regulation related to a federal grant.
20. Automated Fingerprint Identification System(AFIS). AFIS equipment purchased under this award must
conform to the American National Standards Institute(ANSI) Standard, "Data Format for the Interchange of
Fingerprint, Facial & Other Biometric Information" (ANSI/NIST-ITL 1-2007 PART 1)and other reporting
standards of the FBI.
21. National Instant Criminal Background Check System (NICS) Requirements
a. The Subrecipient agrees to comply with all applicable federal statues pertaining to firearms and
background checks, including but not limited to 18 U.S.C§922 and 34 U.S.C. Chapter 409
b. If this award is used to fund any project, program, or system that results in court dispositions,
information, or records that constitute"eligible records"under federal or State law relevant to NICS the
Subrecipient must ensure that all such records are promptly made available to the NICS or to the State
repository/database that is electronically available to and accessed by the NICS.
c. The Subrecipient shall promptly update, correct, modify, or remove NICS-relevant"eligible records"
when appropriate or required by law.
Federal Grant Subrecipient Interagency Agreement Page 9 of 10
WSP Contract No.
FEDERAL GRANT INTERAGENCY AGREEMENT
Agency Name
Exhibit C
Special Terms and Conditions
22. Data Rights. The term"subject data" used in this section means recorded information, whether or not
copyrighted,that is developed, delivered, or specified to be delivered under this Agreement. The term
includes graphic or pictorial delineations in media such as drawings or photographs; text in specifications or
related performance or design-type documents; machine forms such as punched cards, magnetic tape, or
computer memory printouts; and information retained in computer memory. Examples include, but are not
limited to: computer software, engineering drawings and associated lists, specifications, standards, process
sheets, manuals,technical reports, catalog item identifications,and related information.The term does not
include financial reports,cost analyses, and similar information incidental to Project administration.
As authorized by 2 C.F.R. § 200.315(b), the Federal Granting Agency reserves a royalty-
free, non-exclusive and irrevocable license to reproduce, publish or otherwise use, and to
authorize others to use, for Federal Government purposes:
a. Any work developed under a grant, cooperative agreement, sub-grant, sub-
agreement, or third-party contract, irrespective of whether or not a copyright has been
obtained; and
b. Any rights of copyright to which a Recipient, Subrecipient, or a third- party contractor
purchases ownership with Federal assistance.
23. Subrecipients.
a. General. If the Public Agency is a subrecipient of federal awards as defined by 2 CFR Part 200 and this
Agreement, the Public Agency shall:
(1)Maintain records that identify, in its accounts, all federal awards received and expended and the
federal programs under which they were received, by Catalog of Federal. Domestic Assistance(CFDA)
title and number, award number and year, name of the federal agency, and name of the pass-through
entity;
(2) Maintain internal controls that provide reasonable assurance that the Public Agency is managing
federal awards in compliance with laws, regulations,and provisions of contracts or grant agreements
that could have a material effect on each of its federal programs;
(3) Prepare appropriate financial statements, including a schedule of expenditures of federal awards;
(4) Incorporate 2 CFR Part 200, Subpart F audit requirements into all agreements between the Public
Agency and its Subcontractors who are subrecipients;
(5) Comply with the applicable requirements of 2 CFR Part 200, including any future amendments to 2
CFR Part 200, and any successor or replacement Office of Management and Budget(OMB)Circular or
regulation; and
(6)Comply with the Omnibus Crime Control and Safe streets Act of 1960, Title VI of the Civil Rights Act
of 1964, Section 504 of the Rehabilitation Act of 1973, Title II of the Americans with Disabilities Act of
1990,Title IX of the Education Amendments of 1972,The Age Discrimination Act of 1975, and all
Federal authorities relating to nondiscrimination.
b. "High Risk" Designation. If the Public Agency is designated a"high risk" by a federal grant-making
agency outside of the Federal Granting Agency during the course of this award,the Public Agency
must disclose the fact to WSP. The Public Agency agrees to comply with any additional requirements
may be imposed by the Federal Granting Agency or WSP.
c. Overpayments. If it is determined by WSP, or during the course of a required audit, that the Public
Agency has been paid unallowable costs under this or any Program Agreement, WSP may require the
Public,Agency to reimburse WSP in accordance with 2 CFR Part 200.
d. The Public Agency, if a law enforcement agency, shall have been certified or in the process of being
certified by an approved independent credentialing body.
Federal Grant Subrecipient Interagency Agreement Page 10 of 10
MASON COUNTY PUBLIC WORKS
• COMMISSIONER BRIEFING
September 28, 2026
SON C�
Action Items:
■ Eells Hill Transfer Station Master Plan and Belfair Transfer Station Scale Feasibility.
Discussion Items:
Commissioner Follow-Up Items:
Upcoming Items:
r� Ty
Mason County
Agenda Request Form
1854
To: Board of Mason County Commissioners Item No.
From: Richard Dickinson,Deputy Director U&W,
Kevin Guijosa, Solid Waste Operations Program Ext: 652
Manager
Department: Utilities&Waste Briefing: ❑x
Action Agenda: ❑x
Public Hearing: ❑
Special Meeting: ❑
Briefing Date(s): September 28,2026 Agenda Date(s): October 13, 2026
Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ IT El Risk El Other
(This is the responsibility of the requesting Department)
Item: Eells Hill Transfer Station Master Plan and Belfair Scale Evaluation
Background/Executive Summary:
Public Works requests Board approval to execute a new task assignment with Parametrix to complete two
solid waste transfer station projects:
1. Prepare a modernization master plan for the Eells Hill Transfer Station, and
2. Evaluate the feasibility of installing scales at the Belfair Transfer Station.
Budget Impact:
Preparation of the plan is in the approved 2026 Solid Waste Fund budget. The 2027 budget submittal
includes funding as well, assuming work in progress beginning in 2026.
Public Outreach:
The scope of work and budget anticipates workshops with county solid waste personnel, stakeholders and
Commissioners. The Solid Waste Advisory Committee (SWAC)will also review and provide
recommendations.
Requested Action:
Request that the Board authorize Director/Deputy Director to execute Task Assignment#7 with Parametrix
to prepare the Eells Hill Transfer Station Master Plan in the amount of$268,997.41.
Attachment(s):
1. Scope and Budget
Parametrik Scope of Work
►et's create tomorrow,together
Mason County
Task Authorization #7
Eells Hill Transfer Station Master Plan
Introduction
This task authorization to the on-call consulting contract is to complete a conditions assessment and
master plan for the existing Eells Hill Transfer Station. As an additional task, a feasibility study for
adding scales to the Belfair drop box facility will be prepared.
Task 01 - Project Management
Objectives
The objective of this task is to provide overall project management of the consultant contract with
Mason County.
This task includes general management functions that include the following:
■ Project Planning - Document and communicate the scope of work, budget, and schedule as
a road map for the project team. Coordinate project team and issues throughout the project.
■ Budget and Schedule Tracking - Track the project budget using Parametrix in-house tools to
verify that progress is keeping pace with spending.
■ Design Team Meetings - Conduct bi-weekly design team meetings with an issues list to
document project design decisions.
■ Monthly Progress Reports - Prepare a monthly invoice for services performed by Parametrix.
■ Correspondence - Prepare written correspondence as needed to document project
management issues and/or concerns.
Deliverables
Deliverables for this task include:
■ Miscellaneous correspondence to document project management issues.
■ Monthly progress reports enclosed with invoices.
■ Biweekly progress meetings between Parametrix and the County.
Assumptions
Assumptions for this task include:
■ Project duration is 10 months.
■ Budget assumes 12 biweekly progress meetings between County and Parametrix PM.
Mason County 233-1682-836
Task Authorization#7 1 June 2025
Eells Hill Transfer Station Master Plan
Parametrik Scope of Work
Schedule
This task will occur concurrently with Tasks 2-6 of this scope.
Task 02 - Conditions Assessment
Approach
Parametrix staff and subconsultants will perform a site visit(1 day)to document the existing
conditions, review records, and interview staff. Professional assessments will include the following:
• Structural engineering assessment of the building
• Architectural assessment of buildings
• Civil engineering site assessment
• Inventory and assessment of utilities (civil engineer and electrical engineer)
• General inventory and condition of equipment
• Assessment of solid waste functions onsite such as material flow, vehicle movements
• Inventory of apparent critical areas onsite and other environmental or land use concerns
Following the site visit, Parametrix staff will meet with the County to review findings and collect
additional facility information to be used in the generation of the conditions assessment. This
assessment will include documenting and evaluating the physical condition of the site and current
operations.The conditions assessment will summarize the findings of the site visit and will include
the following:
• Inventory with conditions summary
• Identified site constraints
• Documentation including photos and exhibits
Deliverables
■ Condition Assessment(one draft and one final), including:
Inventory with conditions summary
Identified site constraints
Documentation including photos and exhibits
Assumptions
• Site visit will be 1 day and attended by Parametrix Project Manager, Civil Engineer, Electrical
Engineer, Structural Engineer(sub-consultant), and Architect(sub-consultant), and
household hazardous waste specialist(sub-consultant).
• Conditions assessment will be limited to visual inspection and records review and does not
include any specific sampling or testing. If conditions or observations warrant additional
testing or analysis, Parametrix will advise the County, and negotiate additional services, as
needed.
• County will provide relevant existing records for the site.
Mason County 233-1682-836
Task Authorization#7 2 June 2025
Eells Hill Transfer Station Master Plan
Parametrik Scope of Work
■ Critical area delineation or categorization are not included. If potential critical areas are
apparent, and not previously documented, Parametrix will advise the County and negotiate
additional services as needed.
Schedule
The estimated timeline for task milestones is as follows.
■ This task is estimated to take approximately 2 months
Task 03 - Site Programming
Approach
Prior to master planning,the County's needs and goals will be identified through a programming
exercise.
Parametrix understands the County has multiple uses that could be located on the site, starting with
the core solid waste functions, and then other County public works functions. Parametrix will
collaborate with the County to compile a list of these functions,their scope, scale, and priority during
the programming task. Parametrix anticipates two (2) in-person workshops with stakeholders to
establish the initial draft list, which would then be updated through document sharing between the
consultant team and the County. One workshop would be dedicated to the solid waste functions at
the site (with County solid waste personnel), and the other workshop would include other potential
stakeholders in the County. Following the workshops, participants will have assignments to provide
additional information to support a programming report that will be compiled by Parametrix.
Site programming should include:
• County business and operational goals or plans (e.g., will the transfer station be regionalized
to serve adjacent communities?)
• Anticipated future waste and vehicle traffic volumes in various scenarios
• Provisions for future solid waste functions, such as updated recycling or waste recovery
requirements
• Basic financial analysis of these options and functions (i.e., what is the value to the County of
the various potential functions?)
For each function, the program will include:
• Scale/scope of function
• Brief code analysis of constraints or requirements
• Identified quality, procurement, or design requirements
Deliverables
■ Site Master Programming report(one draft and one final)
Assumptions
• Workshops (2 total) with County, will each be 2 hours
• Review of the draft report will be performed as a virtual meeting.
Mason County 233-1682-836
Task Authorization#7 3 June 2025
Eells Hill Transfer Station Master Plan
Parametrik Scope of Work
• County will provide priority ranking of functions for the site.
• County will provide existing and projected financial and waste information.
• Deliverables will be reviewed electronically.
Schedule
The estimated timeline for task milestones is as follows.
• This task duration is estimated at approximately 3 months.
• This task will follow Task 2.
Task 04 - Master Plan
Approach
Parametrix will prepare two (2) preliminary conceptual site plans depicting functions identified in
Task 03 (Site Programming). These site plans will depict a subset of the functions based on priorities
and potential phased implementation of functions. Conceptual (order of magnitude) cost estimates
will be prepared for the preliminary site plans. These preliminary plans and cost estimates will be
presented to stakeholders as directed by the County in a workshop. Based on feedback from this
workshop, a final conceptual site plan will be prepared along with a revised cost estimate and
ultimately the Site Master Plan. In this process, lower priority uses identified and programmed in
Task 3 may be identified as not feasible in conceptual site plan. The Master Plan document will
incorporate the conceptual site plan and cost estimate with analysis of potential phasing options for
implementation. The Master Plan is intended as a planning document compiling the work of Task 2
and 3 with the conceptual site plan and brief narrative elements documenting conclusions and
preferences. Deliverables of task 2 and 3 will be incorporated as appendices.
Deliverables
• Two preliminary conceptual site plans and cost estimates.
• One final conceptual site plan and cost estimate.
• Master Plan with final conceptual site plan, (one draft and one final).
v Master Plan will include Conditions Assessment and Site Programming Report as
appendices.
Assumptions
• County review period of draft documents will be 2 weeks (14 calendar days)for return of
complete comments (electronic).
• County comments will be compiled and transmitted in a single vetted set.
• Workshop (1)to review preliminary site plans will be 2 hours.
Schedule
The estimated timeline for task milestones is as follows:
• This task duration is estimated at approximately 3 months.
• This task will follow Task 3.
Mason County 233-1682-836
Task Authorization#7 4 June 2025
Eells Hill Transfer Station Master Plan
Parametrik Scope of Work
Task 05 - Presentation Support for Commission
Approach
Parametrix will support the Solid Waste staff in preparing for a presentation to the County
Commission regarding the Master Plan. Support will include preparing exhibits, presentation slides,
and speaking outlines as requested. Select staff will also attend the commission meeting to support
the presentation, including presenting if requested.
Deliverables
■ Up to 5 exhibits. (electronic or physical)
■ Up to 20 presentation slides coordinated with presentation outline.
Assumptions
■ Parametrix is in a supporting role for this task.The presentation and presentation
preparation will be led by County staff.
■ Up to 2 virtual meetings preparing for the presentation.
■ Attendance of up to 3 key staff members in person at the commission meeting.
Schedule
The estimated timeline for task milestones is as follows:
■ This task duration is estimated at approximately 2 months with a portion of this work
occurring concurrently with Task 4.
■ This task will follow Task 4.
Task 06 - Evaluation of Scales for Belfair
Approach
Parametrix will evaluate the feasibility of installing scales at the Belfair Drop Box Facility(1611 NE
Sand Hill Rd, Belfair, WA 98528)to allow weight-based dumping fees. This will include visiting the
site for a general assessment, preparing a conceptual site design for adding scales, and preparing a
cost estimate.
Based on site conditions and interviews with County staff, Parametrix will prepare up to two (2)
preliminary layouts for adding scales to the drop box facility. These options will be presented to the
County for review and discussion to select a final layout for the conceptual design.
Deliverables
■ Conceptual site design for scales, cost estimate, and basis of design technical memo based
on County's selection of final layout.
Assumptions
■ Survey is not included. The site plans will be developed based on existing survey provided by
the County or through available GIS.
Mason County 233-1682-836
Task Authorization#7 5 June 2025
Eells Hill Transfer Station Master Plan
Parametrik Scope of Work
■ Site visit(1) will be attended by Parametrix lead, site civil engineer, electrical engineer,
architect consultants.
■ Up to two (2) preliminary site layouts will be evaluated.
■ No special site investigations will be required (such as critical areas).
■ Scales are feasible on the existing site.
Schedule
The estimated timeline for task milestones is as follows:
■ This task duration is estimated at approximately 3 months
■ This task will occur parallel to Tasks 3-5 but as these are not related tasks,this work will
occur independent of these tasks.
Mason County 233-1682-836
Task Authorization#7 6 June 2025
Eells Hill Transfer Station Master Plan
Client:Mason County Public Works
Project:Eells Hill Transfer Station Master Plan
Project No:233-1682-836
3 E
— a a
8 = o o _
Title o
Billing Rates: $230.00 $305.00 $245.00 $245.00 $255.00 $195.00 $155.00 $185.00 $240.00 $155.00 $170.00 $155.00 $165.00 $130.00 $140.00 $225.00
Eells Hill Master Plan
1 Project Management $18,455.00 99 30 0 15 4 20 30
2 Conditions Assessment $20,575.00 101 10 2 24 8 2 10 5 8 24 8
3 Site Programming $19,110.00 90 12 8 24 2 30 36 10 8
4 Master Plan $37,670.00 198 16 8 30 4 25 50 8 4 10 8 30 5
5 Presentation Support for Commission $17,375.00 90 10 20 1 5 20 5 5 4 20
6 Evaluation of Scales for eelfair $17,865.00 90 5 1 1 25 5 10 30 5 8
LeborTotals: $131,050.00 668 83 19 114 25 20 52 126 33 17 38 4 52 20 30 30 5
Totals: $131,050.00 $19,090.00 $5,795.00 $27,930.00 $6,125.00 $5,100.00 $10,140.00 $19,530.00 $6,105.00 $4,080.00 $5,890.00 $680.00 $8,060.00 $3,300.00 $3,900.00 $4,200.00 $1,125.00
Subconsuhants
TCF Architecture PLLC(architect) $ 38,500.00
MLA(structural) $ 22,120.41
Special Waste Associates(HHW) $ 18,480.00
Suzan Group(mechanical&electrical) $ 43,220.00
HWA(geotech) $ 14,927.00
Sobconsultants Total: $137,247.41
Other Direct Expenses
Mileage at$0.72/mile $700.00
Per Diem $0.00
Other Direct Costs $0.00
Other Direct Expenses Total: $700.00
Project Total $268,997.41
7/31/2026 TA#7 Eells MP FEE 20260731_Client.xlsx
Mason County Community Development
Briefing
September 28, 2026
Briefing Items
Historical Preservation Commission(HPC) openings—Luke Viscusi
Mason County
Agenda Request Form
issa
To: Board of Mason County Commissioners Item No.
From: Luke Viscusi on behalf of the Mason County Ext:282
Historic Preservation Commission
Department: Community Development Briefing: ❑X
Action Agenda:
Public Hearing: ❑
Special Meeting: ❑
Briefing Date(s): 09/28/2026 Agenda Date(s): 10/13/2026
Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ IT ❑ Risk ❑ Other
(Please ensure proper internal review channels have been followed, this is the responsibility of the
requesting Department)
Item:
This is a news release for four open positions on the Mason County Historic Preservation Commission.
Background/Executive Summary:
The Mason County Historic Preservation Commission is a seven-member commission which serves to
identify and actively encourage the conservation of Mason County's historic resources. Currently,the
HPC has one open position and one position which will expire in November 2026.At this point in time,
we have received one application from the current HPC member whose position is set to expire in
November 2026. That member is re-applying for another 3-year term on the HPC.
Associated Costs/Budget Impact(amount, funding source,budget amendment, etc.):
None.
Public Outreach:
News Release.
Requested Action:
Immediate release to communications partners.
Attachment(s):
-News Release for Mason County Historic Preservation Commission Open Positions
NEWS RELEASE
OCTOBER 13, 2026
MASON COUNTY COMMISSIONERS' OFFICE
411 N 5TH ST,BLDG 1, SHELTON,WA 98584
785
TO: KMAS, KRXY, SHELTON-MASON COUNTY JOURNAL, THE OLYMPIAN,
SHELTON CHAMBER OF COMMERCE,NORTH MASON CHAMBER OF
COMMERCE, CITY OF SHELTON, ECONOMIC DEVELOPMENT
COUNCIL, THE SUN
RE: Mason County Historic Preservation Commission Open Positions
The Mason County Commissioners are seeking applicants to fill two open positions on the
Mason County Historic Preservation Commission.
The major responsibility of the Historic Preservation Commission is to identify and
actively encourage the conservation of Mason County's historic resources by initiating and
maintaining a register of historic places and reviewing proposed changes to registered
properties. They also work to raise community awareness of Mason County's history and
historic resources and serve as Mason County's primary resource in matters of history,
historic planning, and preservation. Responsibilities of the commission also include
administering the Heritage Grant Program and the Historic Plaque Program.
Commission members serve three-year terms and meet on the second Thursday of each
month at 2:00PM, at the County offices in Shelton and via Zoom. There is currently one
open position and one position which will expire in November 2026. Applicants must be
residents of Mason County.
Interested persons are encouraged to apply for this commission by completing an advisory
board form on our website—cognitoforms.com/MasonCounty2/Advisory
BoardApplication, or by calling the Commissioners' office at 360-427-9670 ext. 419.
Positions are open until filled. All interested applicants should contact Luke Viscusi, staff
for the Historic Preservation Commission, prior to applying, at 360-427-9670 ext. 282, or
by e-mail at HPC@masoncountywa.gov.
BOARD OF MASON COUNTY COMMISSIONERS
Pat Tarzwell, Randy Neatherlin, Vacant,
Chair Vice-Chair Commissioner District 3
��eON CUVHr�
Mason County Administrator
411 N 5th Street
Shelton, WA 98584
(360) 427-9670 ext. 419
Mason County Commissioner
Briefing Items from County Administrator
Support Services
September 28, 2026
Specific Items for Review
Walker Park overnight camping—John Taylor
Board of Equalization(BOE) application—Kim Monroe
Johnson Controls Inc. (JCI)Facilities Infrastructure Renewal—Kelly Frazier
Administrator Updates
Commissioner Discussion
Mason County
Agenda Request Form
issa
To: Board of Mason County Commissioners Item No.
From: Cassidy Krall for John Taylor Ext: 535
Department: Parks&Trails Briefing:
Action Agenda:
Public Hearing: ❑
Special Meeting: ❑
Briefing Date(s): 09/28/2026 Agenda Date(s): 10/13/2026
Internal Review: ❑ Finance ❑ Human Resources ❑X Legal ❑ IT ❑ Risk ❑ Other
(Please ensure proper internal review channels have been followed, this is the responsibility of the
requesting Department)
Item:
Walker County Park-Overnight Camping for Marine Trail Users
Background/Executive Summary:
Historically, overnight camping had been permitted by reservation for those coming in or going out by
kayak or canoe at Walker County Park. It appears there may have been an MOU with the Washington
Water Trail Association regarding this but it was said to expire in 2008. Mason County Parks would like
to establish a new contract with WWTA regarding this as we have local users and youth groups that were
regularly coming every summer.We are one of the few locations in the area providing this opportunity.
Associated Costs/Budget Impact(amount, funding source,budget amendment, etc.):
None
Public Outreach:
N/A
Requested Action:
Approval to establish a contract with WWTA for overnight camping at Walker County Park for marine
trail users.
Attachment(s):
MOU
Letters of Support
Walker Park History
Overnight Stay Application
Report
Completed Trail Plan
MEMORANDUM OF UNDERSTANDING
Between Key Peninsula Parks Department and Washington Water Trails
Association for Water Access and Camping at Walker County Park
Mason County Parks and Washington Water Trails Association (WWTA) hereby enter
into an agreement to designate and maintain a portion of Walker County Park property
for overnight camping in conjunction with the Cascadia Marine Trail.
1. Extent of this agreement:
a. This agreement shall continue indefinitely until terminated. Either party
may terminate this agreement with or without cause by 60 days written
notice to the other at any time.
b. The parties will periodically examine the operation of this agreement in
light of their actual experience hereunder. The terms of this agreement, as
stated herein, may be supplemented or amended only by written
agreement of the parties.
c. WWTA shall protect, hold harmless, indemnify and defend, at its own
expense, Walker County Park from any loss or claim for damages of any
nature whatsoever, arising out of the negligence of WWTA or its
employees.
2. Terms of use of the camping sites by boating recreationists arriving in small non-
motorized boats under human and/or wind power and that are beachable shall be
as follows:
a. WWTA may list the site as a public park included in the Cascadia Marine
Trail, available for public use with camping available only for parties
accessing the sites by water only using human/wind-powered beachable
craft.
b. Camping at the designated sites will be on a shared basis. Overnight
camping use will be on a first come, first served basis, and by reservation
only.
c. Camping will be limited to stays of two (2) or fewer consecutive nights.
d. Maximum total party size at each of the designated sites will be 8 persons.
e. WWTA will utilize a volunteer Cascadia Marine Trail Site Steward to
monitor the physical aspects of the camping area and supply volunteer
work groups for the site as needed. Those groups/individuals will assist
with development and maintenance of the sites, after consultation with and
under the direction of WWTA staff and the appropriate Mason County
Parks staff person.
f. WWTA shall use reasonable efforts to provide signage for the site
conforming to the Cascadia Marine Trail signage.
g. The site will be listed in as "No Open Fires." Campers may use
cookstoves.
h. WWTA will not claim any interest or estate of any kind in the property
other than the interest granted in this agreement.
i. Camping is "Leave No Trace" camping with minimal or no impact upon
the land and all garbage and human waste is packed out.
3. The parties acknowledge that use of these facilities by WWTA and the general
public shall be subject to the recreational use immunity provisions of
RCW 4.24.200-.210.
Washington Water Trails Association Mason County Parks
By By
Andree Hurley, Executive Director Travis Adams, Administrator
Date: , 2026 Date: , 2026
MASON COUNTY
Parks and Trails
2100 E. Johns Prairie Road
P.O, Box 2286
Shelton, WA 98584
(360)427-9670 Ext. 535
V (360)427-7765 Fax June ,
TO: NRTP Evaluators
RE: WWTA Puget Sound Leave No Trace SEA Kayaker
It is my pleasure to write this letter of support for the Washington Water Trails
Association Puget Sound Leave No Trace SEA Kayaker NRTP grant application. Mason
County Parks and Trails Department have worked with the WWTA on projects to
improve access to Puget Sound in the past and will continue to do so in the future.
Mason County has numerous points along the Cascadia Marine Water Trail and we
support the WWTA Leave No Trace Program. The Leave No Trace Program will help
decrease any of the potential negative impact humans has on Puget Sound. Many of the
water trail destinations in South Puget Sound are surrounded by a high density of
waterfront residences. Therefore, we believe it is imperative that kayak users in our area
receive education on techniques and skills that minimize impacts to the environment.
Mason County Parks and Trails and the WWTA are also working on another NRTP
project that would enhance access to Hood Canal at one of the County's waterfront park
sites. Mason County fully supports the work done by the WWTA and believes the Leave
No Trace SEA Kayaker Program would be extremely beneficial to non-motorized
watercraft use throughout Puget Sound.
In conclusion, if you have any further questions or require additional information,please
feel free to contact me at(360) 427-9670, ext. 669.
in erely y urs,
J hn eates, Director
aso County Parks and Trails Department
From: Crawford. Donald
To: Cassidy Krall
Cc: wwta@wwta.ora
Subject: Cascadia Marine Trail Campsites-Support for Mason County
Date: Tuesday,August 25,2026 12:06:47 PM
Good morning, Cassidy,
I hope this message finds you well.
Andree Hurley, Executive Director of the Washington Water Trails
Association, mentioned that I could contribute to the development or
perpetuation of the Mason County Cascadia Marine Trail Campsites.
Clallam County Parks, Fair, & Facilities has been collaborating with
Andree on Marine Trail Campsite developments and has received strong
backing from our Parks Advisory Board (PAB). As we update our county
parks master plan, we are keen to include provisions for establishing
Marine Trail Campsites in several county parks, including those
currently designated for day use. The county parks county commissioner
liaison has also been a valuable advocate for this initiative.
We are actively developing two campgrounds and will initiate the
necessary amendments to county code and parks policy to permit
marine trail camping. There are no anticipated obstacles to these
changes.
This initiative aims to enhance low-cost recreational options while
boosting tourism and related revenue in Clallam County, especially in
areas that need economic development. The addition of these campsites
requires minimal capital investment and is expected to attract more
visitors to underutilized parks.
The Washington Water Trails Association has a proven track record in
developing sustainable water access points, ensuring compliance and
safety, and its expertise will be invaluable in this endeavor.
I am enthusiastic about supporting this recreational programming in
Mason County.
Best regards,
Don Crawford, CGM
Director
Clallam County
Parks, Fair, & Facilities Department
223 East Fourth Street, Suite 7
Port Angeles, WA 98362-3000
360.797.8283 cell
Walker Park History
At the end of the nineteenth century this area was known as Saeger Landing, named for
the family that homesteaded here.
In the early 1900's young people seeking entertainment would row from Shelton to this
site for picnics and camping. There were at that time no roads to the property.
The Puget Mill Company donated the property to the County in the 1940's and the local
Grange cleared the site.
Mason Cty Hist. Soc. 427 W. Railroad Shelton, WA(360) 426-1020 Open Tues Fri. 12-
5 ad Sat 12-4
MASON COUNTY PARKS & TRAILS DEPARTMENT
WALKER PARK MARINE OVERNIGHT STAY APPLICATION AND PERMIT
THIS PERMIT IS INVALID UNTIL ALL COMPONENTS HAVE BEEN COMPLETED AND SIGNED BY A PARK DEPARTMENT REPRESENTATIVE
Name of Group Leader:
(First) (Last)
Group Name or Sponsor:
Mailing Address:
(Street or PO Box) (City) (State) (Zip Code)
Telephone: (Daytime) (Message)
Date(s)Requested:
WAIVER OF LIABILITY FOR OVERNIGHT STAY AT WALKER PARK
I,the undersigned camper or the parent or legal guardian of a minor named below,acknowledge,agree and understand that: 1.)Voluntarily and
of my own free will,I elect to participate in a marine trail overnight stay at Mason County's Walker Park. 2.)I recognize and acknowledge that
there are certain risks and hazards involved in overnight stays including,but not limited to those hazards associated with weather conditions,
facility conditions,equipment and other participants,any and/or all of which may cause serious injury or death to me and to other participants. I
agree that in consideration for the right to participate as a group overnight stay member: 1.)I voluntarily elect to accept and solely assume all
risk of damage,injury(including death),incurred or suffered by me while participating as a member of the group specified. 2.)I release,
discharge and agree not to sue the group,it's sponsors,officers,agents,servants or employees of Mason County and/or Mason County Park's
Department for any claim,damages,costs or cause of action which I have,or may have in the future,as a result of injuries or damages sustained
or incurred by me from whatever cause including but not limited to wrongful conduct of the parties hereby released. I ACKNOWLEDGE THAT
I HAVE READ AND THAT I UNDERSTAND EACH AND EVERY ONE OF THE ABOVE PROVISIONS IN THIS WAIVER,RELEASE
OF LIABILITY AND INDEMNIFICATION AGREEMENT AND AGREE TO ABIDE BY THEM.
......................................................................................................................................................................................................................................................................................................................................... .............................................................................................................................................................................,
OVERNIGHT STAY MEMBER LIABILITY WAIVER OT TO EXCEED 10 ADULTS
..................................................................................................................................................................................................................................................................................................................................... ........................................................................................................................................ .......................................................................
Print or Type Name Signature Date
........................................................................................................................... ............................................................................................................................................................................................................................g...........................................................................................................................................................................................
1
...............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
2
...............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
3
...............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
4
...............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
5
MINORS ONLY BELOW
............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Minor's Full Name Date of Birth Parent/Guardian Signature Relationship Date
.................................................................................................................................................................................................... ......................................................g............................................................................................................. ............................................................................
.............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
.............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
.............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
.............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
.............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
.............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
.............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
.............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
OFFICIAL PARKS & TRAILS DEPARTMENT USE ONLY
❑ Reservation Dates Approved 0 Completed Application Received 0 Overnight Stay Permit Granted
Authorized by: Title: Date:
Copy Distribution White:Park Files Yellow: Park Caretaker Pink: Applicant
June 24, 2017—Walker County Park, Mason County
We met with Jeff Vrabel, Facilities, Parks and Trails Manager, Mason County Support Services, at
Walker County Park in Shelton to review status of the CMT site and explore possibilities of future
site development in Mason County.
The site is in good condition but without any specific CMT information on park kiosk. New signage
was provided and an updating of the park kiosk was discussed (other signage was out-of-date
also). Carsonite at the Boat Launch was severely weathered, so we replaced it with a new one.
Guide Book picture of boat launch shows concrete strips which have been removed. There are
rock steps at the bottom of the ramp now which precludes any trailer access and requires boaters
to hand carry their craft over this section of the ramp.
Jeff did a County Records search and discovered the MOU with WWTA on use of the park ended
(sunset) in 2008. Mason County Parks would like to renew the agreement and requested WWTA
send them an electronic version of a typical MOU used with State Parks, DNR, etc. (Mason Country
is rather broke and getting ready to lay-off some staff- "Contracts" lady will probably be lost).
We also discussed Sunset Beach which had been touted by Jeff's predecessor as a potential CMT
site addition. Jeff discovered the original Land Grant precluded any development or public use of
this property.
Alternately though, another property at the end of North Bay near Allyn, Coulter Creek Park, has
recently added an additional 58 acres which can be developed and may eventually be a good
candidate for a CMT site. It would be a great location and connect more closely with other sites in
South Puget Sound.
Jeff appears to be a strong supporter of Cascadia Marine Trail users and expanding the network of
available sites. He requested additional signage to post in the Mason County Parks office to
"educate" folks about the trail system. While Walker County Park does not get many CMT
campers, there are many park users who launch and return on the "Shelton Shuttle". This bit of
tourism brings money into area businesses.
WWTA TRAILS COMMITTEE 2017-DON CROOK& MICHAEL SILENCE
Mason County Trails Plan Completed
During 2007 Mason County Parks completed a trails plan that included recommendations
to include water trail and launch facilities on the County's lakes and saltwater(Hood
Canal and Puget Sound) shorelines. The Planning Commission should approve the
document in late January and before passing it on to the County Commission for adoption
in early February.
The National Park Service Rivers, Trails and Conservation Assistance (RTCA)program
supplied technical assistance to the county. Sue Abbott was the RTCA Community
Planner assigned to the project. She brings years of water trail planning experience.
Reed Waite of WWTA and Stacy Ruland of Twanoh State Park also served on the Mason
County Trails Advisory Committee. The plan notes, "With 231 miles of saltwater
shoreline, Mason County is an important regional recreation destination for boaters." A
summer 2007 County Trails survey found 40% of respondent households participated in
boating, canoeing or kayaking and 36%thought water trails "most important."
Even before the ink was dry on the report, Mason County announced it was awarded two
grants by the State's Recreation and Conservation Funding Board(RCFB). The Boating
Facilities Grants will improve parking and fund planning and engineering to renovate the
boat launch at Mason Lake County Park and to acquire 2.34 acres of property adjacent to
the existing Latimer's Landing Boat Launch. The property will be used in the future to
improve and increase parking and access to Pickering Passage.
Washington Water Trails Association Website: http://wwta.org
4649 Sunnyside Avenue N, Room 307
Seattle, WA 98103
phone: 206-545-9161
Member of the WA State Combined Fund Drive
Follow us on Facebook
"Advocacy, education, and stewardship of public access to Washington's
waters, especially for non-motorized watercraft use. "
---------- Forwarded message ---------
From: jkonikow@comcast.net<jkonikowncomcast.net>
Date: Wed, Sep 16, 2026 at 11:28 AM
Subject: Camping in Walker County Park
To: Washington Water Trails <wwta o wwta.org>
Dear Mason County Commissioners:
I am a member of the Washington Water Trails Association (WWTA), a group that
has a focused interest in kayaking. I was part of a group of about 12 paddlers who
kayaked from Walker County Park to Hope Island and back on Sunday, August 23.
Hammersley Inlet is beautiful, and the surrounding water and islands are a kayaker's
paradise. Walker Park is a lovely place from which to launch, and a convenient
destination from the Arcadia camp, and Hope Island, both an easy day's paddle from
Walker Park.
When we were at the park for our outing, the director of WWTA, Andree Hurley,
herself an accomplished kayaker and instructor, shared with us that camping at Walker
County Park is no longer allowed. We are not aware of the reason for this change in
policy. I am writing this letter to ask you to reconsider this change in policy and again
allow, and encourage, camping for kayakers in Walker County Park. WWTA members
are not only serious about kayaking, but also focus strongly on conservation that upkeep
of the paddling routes and camping places in the Salish Sea. We actively work with state
and local officials to ensure the upkeep and safety of the campsites. This includes work
parties who tidy up the sites and make sure the signage is appropriate and in good
repair. We are a group that attracts people who do not party or otherwise disturb the
camping or landing places. We want the quiet of nature and are committed to
conservation of the land and water routes in the sound.
Additionally, when we camp in places, especially a place like Walker County Park,
we often need supplies, and since Shelton is very close to the park, there is potentially
an economic incentive for camping at the park.
If you would like to discuss this more and have questions about this change in
policy, a dialogue with us would be welcomed.
In summary, I hope that this letter will make the case for the return of camping for
kayakers in Walker County Park.
Sincerely,
Joel Konikow
A
Mason County
Agenda Request Form
s
To: Board of Mason County Commissioners Item No.
From: Kim Monroe Ext: Click or tap hereto enter text.
Department: Human Resources Briefing: M
Action Agenda: ❑
Public Hearing: ❑
Special Meeting: ❑
Briefing Date(s): 9/28/2026 Agenda Date(s): Click or tap here to enter text.
Internal Review: ❑ Finance M Human Resources ❑ Legal ❑ IT ❑ Risk ❑ Other
(This is the responsibility of the requesting Department)
Item: BOE member Application(Cyal Christmas)received on 9/22/2026
Background/Executive Summary:
The Board of Equalization(BOE)consists of three regular members and one alternate member. There is
currently one open position for an alternate BOE member.
Budget Impact(amount,funding source,budget amendment, etc.):
Cost$100 per member on BOE hearing days and DOR training day(s).
Public Outreach:
Website-position is posted
Requested Action:
Determine how the Commissioners would like to proceed regarding the open alternate BOE member
position.
Attachment(s):
Application
rMer s..o rer e.
Board Of Members
Equalization am. r
o.asfm.m. • a0Ldor eaueu.aI.o
Board of Equalization Members
u- NAME POSITION TERM
Lc-
Cheryl Williams Chair 6/1/2024-5/31/2027
orders Diane McLean Vice-Chair 6/1/2023-5/31/2026
6.eordol. ann6.
Janice Loomis Member 5/13/2025-5/31/2027
Vacant All ernate
Todd Wilmovsky Alternate 2/03/2026-5/31/2029
Members are appointed to three year terms which end on May 31 of the specific year.
Board of Equalization Member Composition.Qualifications.and Terms
RCW 84.48.014
WAG 456-14-035
If you are interested in becoming a Board of Equalization member.APPLY hen.
RCW 84.48.014 County board of equalization—Composition of board—Appointment—
Qualifications.The board of equalization of each county shall consist of not less than three nor
more than seven members including alternates. Such members shall be appointed by a majority of
the members of the county legislative authority, and shall be selected based upon the qualifications
established by rule by the department of revenue and shall not be a holder of any elective office nor
be an employee of any elected official: PROVIDED,HOWEVER,The county legislative authority
may itself constitute the board at its discretion.Any member who does not attend the school
required by RCW 84.48.042 within one year of appointment or reappointment shall be barred from
serving as a member of the board of equalization unless this requirement is waived for the member
by the department for just cause. [1988 c 222 s 21; 1970 ex.s.c 55 s 3.] Effective date-1988 c 222:
See note following RCW 84.40.040.Effective date-1970 ex.s. c 55: See note following RCW
84.36.050. Certified on 7/12/2024 RCW 84.48.014 Page 1
WAC 458-14-035 Qualifications of members—Term—Organization of board—Quorum—
Adjournment—Alternate and interim members. (1)Board members shall be residents of the county
where the board is located and shall attend the department's training seminar held pursuant to
WAC 458-14-156 within one year of appointment or reappointment unless this requirement is
waived in writing by the assistant director of the department's property tax division,or his or her
designee,for just cause. (2)The board shall consist of at least three members and no more than
seven members,including alternate members.Board members shall be appointed or reappointed
by the county legislative authority prior to June 1st,and their appointment shall be for a term of
three years or until their successors are appointed.Board members who are appointed by the
county legislative authority may be removed by a majority vote of the county legislative authority.
(3)The members of the board shall elect a chairman and vice chairman once each year,at the
beginning of the regularly convened session. (4)The members of the board shall take an oath once
each year prior to the regularly convened session to fairly and impartially per form their duties as
members of the board.(5)All orders of the board shall be decided by majority vote. (6)A majority
of the board shall constitute a quorum. (7)The board may adjourn from time to time during the
regularly convened session but shall not be adjourned sine die,until the last day of the twenty-eight
day period,and shall be considered adjourned after the expiration of the twenty-eight day period,
for purposes of the regularly convened session.The board shall adjourn after each re convened
session when the purposes for which the reconvened session was requested or required shall have
been accomplished. (8)The county legislative authority may appoint alternate board members or
interim board members,as it deems necessary.Alternate and interim board members shall meet
the same qualifications and subscribe to the same oath as regular members,and shall attend the
next regu larly scheduled board training seminar held by the department follow ing their
appointment,unless this requirement is waived in writing by the assistant director of the
department's property tax division,or his or her designee,for just cause. (9)No member of a
county legislative authority may sit as a board member unless the entire board is comprised of
members of the county legislative authority. (10)Persons who have been employed in the assessor's
office shall not sit on that county's board for a period of two years after leaving their employment.
[Statutory Authority: RCW 84.08.010,84.08.070 and 84.48.200.WSR 90-23-097, §458-14-035,filed
11/21/90,effective 12/22/90.1 Certified on 2/20/2023 WAC 458-14-035 Page 1
Received 09.21.2026
Commissioners Randy Neatherlin
and Pat Tarzwell.Travis Adams,
Mckenzie Smith,Tenielle Masteller
Entry#: 109 Board of Equalization (BOE) Status: Submitted Submitted: 9/21/2026 2:00 PM
Advisory Board Name:
Board of Equalization (BOE)
Name: Today's Date:
Cyal Christmas 9/21/2026
Address
Voting Precinct: Phone Email
Community Service: Employment:
Evergreen Elementary PTSO Treasurer WA State since 2013... currently Compliance Operations
Manager with LNI since 2023
What do you perceive is the role or purpose of this advisory board?
Educate residents on their rights and help ensure all assessments are fair and accurate.
What interest or skills do you wish to offer this advisory board?
Taxes, accounting, appeals and protests, customer service, government operations, etc...
List any financial, professional, or voluntary affiliations that could create a potential conflict of interest:
Evergreen PTSO Treasurer, Own a small not for profit AG business from my home, my wife is a very active member
of the community, my wife has family members who live in the area.
Required Training: Yes or No:
Participation is dependent on attending certain trainings such as the Open Public Meetings Act Yes
(OPMA) and Public Records Act (PRA) trainings at no cost to you. Will you be able to attend
such trainings?
How much time can you corn- Are you a U.S. citizen and *For Civil Service applications ONLY,
mit to this advisory board: Mason County resident? what is your political party?
Quarterly, Monthly, Weekly Yes
*For Wake Board Advisory Committee applications ONLY: *For TRL Board applications ONLY,
what is your budget experience?
Mason County
Agenda Request Form
85
To: Board of Mason County Commissioners Item No.
From: Kelly Frazier Ext: 519
Department: Facilities&Grounds Briefing:
Action Agenda: ❑
Public Hearing: ❑
Special Meeting: ❑
Briefing Date(s):9/28/2026 Agenda Date(s): TBD
Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ IT ❑ Risk ❑ Other
(Please ensure proper internal review channels have been followed, this is the responsibility of the
requesting Department)
Item: Johnson Controls Inc. (JCI)Facilities Infrastructure Renewal
Back2round/Executive Summary:
Mason County is required to comply with the Washington State Clean Buildings Performance Standard.
This meeting with JCI will present to the board an overview of the recent energy audit,outline
compliance requirements for Tier 2 covered buildings,and identify potential strategies moving forward.
Associated Costs/Budget Impact(amount,funding source,budget amendment, etc.):
Contract not to exceed$3,687,856
Public Outreach:
N/A
Requested Action:
Request BOCC authorize review of Facilities Infrastructure Renewal and Installation Agreement with JCI
Attachment(s):
Facilities Infrastructure Renewal Presentation
FACILITIES
INFRASTRICTURE
RENEWAL c
..' a-. ° - _ fr ..- .
- .5
ci' I •_I i •- ••'• ' .
STRATEGIC PLANNING • , ` -
p .
CONTRACT PHASE
- . r
V1 .9.28 .26 4.
x r,#
Decision Requested
Approve a defined capital project with clear financial, procurement and execution controls.
Approve the agreement Sourcewell Cooperative Cap exposure at $3.68M
Authorize the Facilities Infrastructure Use cooperative purchasing Contract No. No increase, facility addition, or material
Renewal and Installation Agreement with 080824-JHN, subject to final County procurement change without further
Johnson Controls. validation. Board approval.
Incentives and rebates remains
CAPITAL INFRASTRUCTURE RENEWAL No energy savings guarantee
TBD
Requested outcome: authorize execution and permit Notice to Proceed
MASON COUNTY I BOARD ACTION I SEPTEMBER 28,2026 Facilities Infrastructure Renewal 2
®2026 Johnson Controls,Inc This document s intellectual p,ge,lya.Mnwn Ccntds,1 nc aid saoWtl notice dlssadnat Co noccorry(physically electronically,or in any other nedla)wAIhout the express xntm pemmsslon aJMnsm Contas,Inc.
Why Capital Investment Is Required
The infrastructure need is greater than the savings opportunity.
• Critical services Protect court and corrections operations F
from equipment failure.
2013 ESPC vs. 2026 Capital Project
Aging core Renew cooling, HVAC and controls before 2026
assets emergency replacement. 2013 Capital asset renewal
Savings central to project No guarantee or M&V.
economics Incentives and rebates
• Operational Standardize systems, improve training and Guarantee and M&V tbd.
structure Risk are transferred to
support reduce knowledge concentration.
JCI.
• Compliance Improve utility reporting, energy management
readiness and O&M documentation.
Finding: projected savings are not available to finance or guarantee the project cost. The need for infrastructure
renewal remains.
MASON COUNTY I BOARD ACTION I SEPTEMBER 28.2026 Facilities Infrastructure Renewal 3
®2026 Johnson Controls,Inc This doamnt s intellectual p,ge,lya.Mnwn Ccntds,1 nc aid saoWtl notice dlssadnat Co not mpy(physlcally,electronically,or in any other nedla)wAIhout the express xntm pemmsslon aJMnsm Cones,Inc.
Three- Building Scope and Benefits
Concentrate capital on the Courthouse, Jail, and County Building#1 .
• • M • •
Critical court operations 24/7 corrections operations Core County services
Chilled Water System Expansion. Performance verification testing and Unitary/RTU replacement/upgrade;
Chiller replacements, Controls optimization; cooling-tower electrical and control integration;
integration and BAS, BACnet interface, reconditioning; chilled-water and high- system standardization; staff training;
Fan Coil, utility reporting and CBPS efficiency equipment improvements; controls integration, utility reporting
support. utility reporting and CBPS support. and CBPS support.
MASON COUNTY I BOARD ACTION I SEPTEMBER 28,2026 Facilities Infrastructure Renewal y
®2026 Johnson Controls,Inc This document s intellectual prtµdy a.Mnwn Ccntds,1nc aid saoWtl notice dlssadnal Co noccorry(physically electronically,or in any other nedla)wAIhout the express xntm pemmsslon aJMnsm Contas,Inc.
Financial Plan and Funding Options
A$3.5M capital project
$3.68M
PROI ECT CEILING
Option 1 1 County capital Option 2 1 Full financing Option 3 1 $500K down
Use appropriated capital, reserves, or
10 years at illustrative 4.50%: approximately Finance
.OM: approximately$391 K
eligible REST after legal confirmation.
$454K annual debt service. annual debt service.
Avoids or reduces financing cost.
Illustrative only: final funding, rate, term, appropriation and debt authorization remain subject to County and/CI review, and approval.
MASON COUNTY I BOARD ACTION I SEPTEMBER 28,2026 Facilities Infrastructure Renewal 5
®2026 Johnson Controls,Inc This doamnt s intellectual prtµhy a.Mnwn Ccntds,1 nc aid saoWtl notice dlssadnat Co not mpy(physlcally,electronically,or in any other nedla)wAIhout the express xntm pemmsslon aJMnsm Contas,Inc.
County Protections and Implementation Roadmap
0 Final legal, risk and insurance review 0 Scope-to-Sourcewell crosswalk
Control Gate
OSourcewell Competitive solicitation 0 Detailed Scope Analysis& FIMs No Notice to Proceed until:
• Funding is certified
• Scope and price are final
Prevailing wage, bonding and retainage
0 Funding and appropriation certification 0 compliance • Procurement file is complete
• Required bonds and insurance are in
place
0 Final schedule, commissioning and 0 Warranty, change-order and allowance
acceptance criteria controls
Complete _ • _
r • r
MASON COUNTY I BOARD ACTION I SEPTEMBER 28,2026 Facilities Infrastructure Renewal 6
®2026 Jornm Controk,Inc This document s clellecIu p,ge,lya.Mnwn Ccntd;Inc aid saoWtl notice dlssarinat Co norcory(Physically,electronically,or in any other nedla)wAIhout the express xntm remission aJMnsm Cont Jo ,Inc.
Recommended Board Motion
Approve execution with defined scope, financial limits and governance conditions.
Requesting the Board of County Commissioners approve and authorize the County Administrator, or authorized designee, to finalize
and execute a Facilities Infrastructure Renewal and Installation Agreement with Johnson Controls, Inc., utilizing Sourcewell
Cooperative Purchasing Contract No. 080824-JHN, for the engineering, procurement, installation, testing, commissioning, training,
utility-reporting support, and related implementation services associated with improvements at the Mason County Courthouse, Jail,
and County Building 1 , in an amount not to exceed Three Million Six Hundred Eighty Seven Thousand Eight hundred and Fifty Six
Dollars ($3,687,856), subject to final legal and risk review, confirmation of available funding and appropriation, verification of
cooperative purchasing and public-works compliance, price-reasonableness review, and approval of the final scope and schedule.
The project is authorized as a capital infrastructure renewal initiative and will not include guaranteed energy savings or a
Measurement and Verification program. Any increase above the authorized amount, addition of another facility, or material change in
the procurement or funding structure must return to the Board for separate approval.
. .
MASON COUNTY I BOARD ACTION I SEPTEMBER 28,2026 Facilities Infrastructure Renewal 7
®2026 Johnson Controls,Inc This doamnt s intellectual prtµhy a.Mnwn Ccntds,1nc aid saoWtl notice dlssadnal Co noccorry(physically electronically,or in any other nedla)wAIhout the express xntan pemmsslon a Johnso Contas,Inc.