HomeMy WebLinkAboutPort of Allyn - Contract MEMORANDUM OF UNDERSTANDING
Between
MASON COUNTY
and
Port of Allyn
To provide funding from the Rural County.09 Sates Tax Fund(#103)for the Port of Allyn's
Sweetwater Creek Project
1. Purpose.
This agreement is between Mason County(County)and Port of Allyn(Port)to provide up to
$32,000 in funding from the Rural County.09 Sales Tax Fund(#103).
2. Recitals.
a) Funds forthis Memorandum of Understanding(MOU)are provided as allowed in RCW
82.14.370 sates and use tax for public facilities in rural counties.
b) The Port submitted a request for$32,000 from the .09 Rural County Sates&Use Tax
Fund(#103)to perform a cultural resources assessment and a wetland delineation.
c) The 2025-2026 Comprehensive Economic Development Strategy(CEDS)project list
includes this project.
3. Agreement.
The parties hereto mutually agree to the following understanding:
a) The Port has provided a budget, by expense category,totaling$32,000 for the 2026 six-
month MOU,as shown in Exhibit A.
b) The Port will be responsible for completing the work on this project and will submit
eligible invoices to the County for reimbursement.Costs incurred by the Port before the
effective date or afterthe expiration of this MOU are the sole responsibility of the Port
and are not eligible for reimbursement under this MOU.
c) The Port wilt maintain complete financial records relating to this agreement.All records
shall be kept in a manner which provides an audit trait for all expenditures.Alt records
shall be open for audit or inspection by the County or any duly authorized audit
representative of the State of Washington for a period of at least three years after the
contract term.If any such audit identifies discrepancies in the financial records,the
Port shall provide clarification and/or make adjustments accordingly.
d) The County will reimburse the Port within 30 days of receipt of approved eligible
invoices.
4. Term.
The term of this MOU begins July 1,2026,and expires on December 31,2026.
5. Compensation.
The total amount payable under this MOU shall not exceed$32,000.
6. Administration of Contract.
The County hereby appoints,and the Port hereby accepts,the Mason County Board of
County Commissioners'Chair or designee,as County's representative,for the purposes of
administering the provisions of this agreement, including County's right to receive and act
on all reports and documents,and any auditing performed by the County related to this
agreement.
The County's representative for purposes of this MOU is:
Travis Adams
County Administrator
Mason County
411 N 5'h Street
Shelton,WA 98584
Phone:360-427-9670,ext.530
Email:tadams@masoncctrntywa.gov
Port of Allyn's Primary Contact Information:
Travis Merritt
Executive Director
Port of Allyn
PO Box 1
Allyn,WA 98524
Phone:360-801-3935
Email:tmerritl@porto_fa_tlyo.com
PORT FALLYN MASON ADMINI TRA OR
Travis Merritt,Executive Director Travis Adams,County A ministrator
APPROVED AS TO FORM:
Tim Wh r hief DPA
Exhibit A-Budget
Port of Allyn
Sweetwater Creek Project
2026 Cultural Resources Assessment&Wetland Delineation Budget
Project/ Estimated
Allowable
Est
Expense Budget Budget Notes
Category Variation
Final cost may vary
Cultural depending on survey
scope,field conditions,
Resources $21,000 +/-$3,000 agency requirements,
Assessment
consultant availability, and
reporting needs.
Final cost may vary
depending on site access,
Wetland seasonal conditions,
Delineation $11,000 +/-$3,000 wetland complexity,
mapping needs,and
regulatory review
requirements.
Budget adjustments may
Total be made between
Authorized Not to categories as needed,
.09 Fund $32,000 exceed
$32,000 provided the combined
Budget total does not exceed
$32,000.
Budget Flexibility Statement
The Port of Allyn recognizes that final costs for the 2026 Sweetwater Creek Cultural
Resources Assessment and Wetland Delineation may vary due to unknown field conditions,
consultant pricing,regulatory requirements, and the final scope of work.To allow for
reasonable cost variation,the Port may administratively adjust funding between the two
budget categories listed above not to exceed the total allowable budget.