HomeMy WebLinkAbout2026/09/14 - Briefing Packet MASON COUNTY COMMISSIONER BRIEFING INFORMATION
FOR THE WEEK OF
September 14, 2026
In the spirit of public information and inclusion, the attached is a draft of information for
Commissioner consideration and discussion at the above briefing.
This information is subject to change, additions and/or deletion, and is not all inclusive of
what will be presented to the Commissioners.
Please see draft briefing agenda for schedule.
1854
Commission meetings are live streamed at http://www.masonwebtv.com/ and public comment is accepted
via email msmith@masoncountywa.gov; mail to Commissioners Office, 411 N 5th Street, Shelton, WA
98584; or phone at (360) 427-9670 ext. 419. If you need to listen to the Commission meeting via
telephone, please provide your telephone number to the Commissioners’ office no later than 4 :00 p.m. the
Friday before the meeting. If special accommodations are needed, contact the Commissioners' office at
Shelton (360) 427-9670 ext. 419
Briefing Agendas are subject to change, please contact the Commissioners’ office for the most recent
version.
Last printed 09/10/26 at 3:36 PM
BOARD OF MASON COUNTY COMMISSIONERS
DRAFT BRIEFING MEETING AGENDA
411 North Fifth Street, Shelton WA 98584
Week of September 14, 2026
Monday
Noon WA State Association of Counties Zoom Meeting*
Virtual Assembly
*This is being noticed as a Special Commission meeting because a quorum of the Mason County Commission may
attend this event and notification is provided per Mason County Code Chapter 2.88.020 - Special Meetings.
Monday, September 14, 2026
Zoom link available on the Mason County website
Commission Chambers
Times are subject to change, depending on the amount of business presented
9:00 A.M. Closed Session – RCW 42.30.110(1)(g) Performance Review of a Public Employee
10:00 A.M. Closed Session – RCW 42.30.140(4) Labor Discussion
11:00 A.M. Clean Water District
11:15 A.M. Sheriff’s Office – Sheriff Spurling
11:30 A.M. Treasurer – Brittany Pearson
11:35 A.M. Community Development – Kell Rowen
11:40 A.M. Public Health – David Windom
11:50 A.M. Public Works – Loretta Swanson
Utility & Waste Management
12:00 P.M. Support Services – Travis Adams
12:25 P.M. Break
12:40 P.M. Budget Workshop
Commissioner Discussion – as needed
Public Works
100 W Public Works Drive, Shelton, WA 98584
3:00 P.M. 35th District Legislative Meeting
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No.
From: Ian Tracy on behalf of the Clean Water District
Advisory Committee Ext: 544
Department: Public Health Briefing: ☒
Action Agenda: ☒
Public Hearing: ☒
Special Meeting: ☐
Briefing Date(s): 9/14/2026 Agenda Date(s): 10/13/2026 , Hearing 11/10/2026
Internal Review: ☒ Finance ☐ Human Resources ☒ Legal ☐ IT ☐ Risk ☒ Other
(Please ensure proper internal review channels have been followed, this is the responsibility of the
requesting Department)
Item: Clean Water District Funding
Background/Executive Summary: In May of 2021, the Mason County Board of County
Commissioners (BoCC) established the Mason County Clean Water District (CWD) through ordinance
number 2021-023, which modified Mason County Code 6.88. The establishment of the CWD included a
$5.06/parcel fee, which would fund two (2) FTE to conduct water-quality monitoring of major rivers and
streams and to perform pollution identification and correction work. This program was established with a
five (5) year sunset date. 2026 is the last year in which the parcel fee will be collected. The funding will
be expended in 2026, and in 2027 the CWD's work will end unless the program and parcel fee is renewed.
Additionally, in 2025, the parcel fee was unable to fully fund the program due to inflation and other cost
increases. The current funding will cover approximately 1.5 FTE in 2026. The shortfall has been
temporarily covered by alternative funding, but we will be unable to maintain our current service level in
the near future.
RCW 90.72 requires Counties to protect water quality in shellfish growing areas. The County must
respond to growing area downgrades by developing and implementing a plan to find and correct the
pollution sources responsible for the downgrade.
On January 26th, the Clean Water District Advisory Committee presented to the Board. The Board
requested additional information to help guide their decision for funding moving forward.
On April 6th, The Clean Water District Advisory Committee presented to the Board with information
responsive Board requests from the January meeting. The Board provided additional feedback on future
funding of the Clean Water District.
Current Grant Funding:
-Puget Sound Partnership - $214,500 expires June 30, 2027.
-South Sound Shellfish - $248,000 expires January 30, 2027. Amendment in progress to extend to
September 30, 2027.
-Mason Conservation District Public Education - $57,480 expires June 30, 2027.
-Hood Canal Regional Pollution Identification and Correction Program $388,500 Expires June 30, 2027.
Associated Costs/Budget Impact (amount, funding source, budget amendment, etc.): At the last Clean
Water District Advisory Committee meeting on June 11th, the Committee voted to recommend that the
Board of County Commissioners increase the parcel fee to $8.01 per parcel and extend the sunset date for
another five years, expiring at the end of 2031. This change in recommendation from the last meeting
was driven by increasing costs and feedback from the Commissioners.
Public Outreach: A town hall meeting was held on May 12th at Little Creek Casino to discuss water
quality in Mason County. The meeting had 42 attendees, many of whom asked how they could support
the continuance of the Clean Water District.
Requested Action: Discussion and selection of an appropriate continued funding path. Permission to set
a public hearing for Tuesday, November 10, 2026, to approve the ordinance to amend Mason County
Code 6.88 Mason County Clean Water District.
Attachment(s): Draft Ordinance, Notice of Hearing, Ordinance 2021-023
National Estuary Program funding through Washington State Department of Health.
Project Title: Mason County Partnerships for Clean Water.
Activities center on improving shellfish growing areas through Technical Assistance to
county residents and providing education and outreach opportunities.
2021 – 2027 Education & Outreach Budget $172,0169.09
2021 - 2027 Technical Assistance to local Producers $357,295.29
Provides partial funding for 9 employees at the Mason Conservation District
Washington State Conservation Commission
Cost Share Programs
Shellfish Program & Voluntary Stewardship Program
•Construction funds for on farm improvements to water quality
•2023-2025: $644,572.26
•2025 – 2027 TD: $845,487.50
Squaxin Island Tribe
•$90,000 per year of EPA Clean Water Act Funding
•Bacterial sampling in Skookum Valley
•Lab costs, salary and benefits, indirect, vehicles, sonde, sensors,
geodatabases, web maps.
•$5,000 per year for Goldsborough Creek
•USGS streamflow monitoring station (co-funded with Mason County and
City of Shelton).
•Collected samples for Mason County from
~2014-2022.
Puget Sound Partnership Grant $214,500
Expires June 2027
•Project management/admin services- $15,259.20
•PIC work- Hood Canal: $39,750. South Sound: $8,435
•Develop rebate vouchers and program: $3,500
•Rebates Hood Canal: $74,000. South Sound: $73,055.80
South Sound Shellfish $248,000
Expires January 2027
•Admin/reporting $6,000
•Planning & coordination $10,000
•PIC $185,000
•Control point sources $37,000
•Education and outreach $10,000
Mason Conservation District Public Education $57,480
Expires June 2027
•Education and outreach.
MCD- NEP
MCD-WA Conservation commission Cost
Share Program
Squaxin Island Tribe-CWA
Squaxin Island Tribe- Goldsborough Creek
Puget Sound Partnership
South Sound Shellfish
MCD- Public Education
Clean Water District
Funding Breakdown
Year Employee Annual Wage
Increase Budget for 2 FTE New Budget for 2 FTE Lab Fees with 2% increase New Budget with Lab Fees ~Number of parcels Fee per Parcel Total New Budget
Current 40,532
2026 40,510
2027 4.5%$ 230,000 $ 240,350 $ 34,167 $ 274,517 40,487 $ 6.78
2028 4.5%$ 240,350 $ 251,166 $ 34,850 $ 286,016 40,465 $ 7.07
2029 4.5%$ 251,166 $ 262,468 $ 35,547 $ 298,015 40,443 $ 7.37
2030 4.5%$ 262,468 $ 274,279 $ 36,258 $ 310,538 40,421 $ 7.68
2031 4.5%$ 274,279 $ 286,622 $ 36,983 $ 323,605 40,398 $ 8.01
Average % of Parcel
Number Decrease 0.06%Mason County Clean Water District
Advisory Committee recommends
adopting the proposed fee of $8.01
per parcel with a sunset date of 2031
Current Approx. Lab
Cost $$ 33,497.00
Employee Annual %
Increase
2% yearly CBA
increase+2.5%
step increase
Option Outcome
Renew CWD with current budget.Allows work to continue, but we will rely more on
grants and FPHS funds which are getting smaller.
No Action Soley rely on grants- may lose trained staff,
resources, and may have long gaps in between
grant work. Will lead to a decrease in water
quality.
Adjust Fees to $8.01/Parcel Will provide full coverage for 2 FTEs and other
program related expenses like lab fees, and not
dependent on FPHS or grant funding.
Adjust Fees to $6.78/Parcel and add inflation
adjustments.
Rely less on FPHS funds and Grants to cover
costs. Creates adequate funding for 2027.
ORDINANCE NO.
AMENDMENT TO MASON COUNTY CODE TITLE 6, CHAPTER 6.88, CLEAN WATER
DISTRICT ANNUAL FEE
WHEREAS, Mason County is home to over 200 miles of marine shoreline and 25,000
acres of commercial shellfish harvest area; and,
WHEREAS, Mason County has experienced many historic commercial shellfish harvest
downgrades from Washington State Department of Health due to bacterial pollution from
non-point sources; and,
WHEREAS, State law (Chapter 90.72 RCW) directs a county having shellfish tidelands
within its boundaries to establish a Shellfish Protection District and to establish a Clean
Water Program with elements intended to improve water quality by eliminating or reducing
non-point pollution sources; and,
WHEREAS, Mason County has established historic Shellfish Protection Districts in
response to previous downgrades per Chapter 90.72 RCW, including (but not limited to)
Oakland Bay Clean Water District, Annas Bay Shellfish Protection District, North Bay
Shellfish Protection District, Totten Little Skookum Shellfish Protection District, McLane
Cove Shellfish Protection District and Big Bend Shellfish Protection District, increasing
administrative requirements in management of said districts; and,
WHEREAS, this County's legislative authority recognizes commercial, recreational, tribal,
and private shellfish harvest as a vital aspect of Mason County, which requires protection
from non-point pollution sources; and,
WHEREAS, this County's legislative authority further recognizes maintaining the highest
levels of water quality are paramount to sustaining the livelihood of Mason County, this
Puget Sound region, and to the greater environment; and,
WHEREAS, the Board of Commissioners established the Mason County Clean Water District
under ordinance number 2021-023; and,
WHEREAS, the Mason County Clean Water District annual fee will sunset at the end of 2026;
and,
WHEREAS, The Board of Commissioners recognizes the need to continue funding this important
work; and,
WHEREAS, a public hearing was held on November 10, 2026 in accordance with Mason County
Code ; and,
NOW, THEREFORE, BE IT ORDAINED, the Mason County Board of Commissioners hereby
approves and adopts revisions to Mason County Code Title 6.88.090, which is to read:
6.88.090 - Annual fee.
A fee of eight dollars and one cent per year per tax parcel within the Mason County Clean Water
District as described in Section 6.88.050, except for tax parcels or lands described in Section
6.88.100 is hereby established.
All tax parcels subject to fees shall be assessed annually beginning in 2027. Billing shall be
included on the annual property tax statements and collected by the Mason County Treasurer
consistent with Chapter 84.56 RCW.
A reccurring sunset of five years thereafter 2027 shall remain in effect, requiring review and re-
authorization by the Mason County Board of County Commissioners.
Additional fees may be assessed upon tax parcels closed to commercial shellfish harvesting due
to non-point pollution sources. Changes to annual fee will be subject to review and approval by
the Mason County Board of Commissioners.
DATED this day of _____________, 2026.
ATTEST:
________________________________
McKenzie Smith, Clerk of the Board
APPROVED AS TO FORM:
________________________________
Tim Whitehead, Chief Deputy Prosecuting
Attorney
BOARD OF COUNTY COMMISSIONERS
MASON COUNTY, WASHINGTON
___________________________________
Pat Tarzwell, Chair
___________________________________
Randy Neatherlin, Vice-Chair
___________________________________
Sharon Trask, Commissioner
NOTICE OF HEARING
NOTICE IS HEREBY GIVEN that the Board of Mason County Commissioners will hold
a public hearing in Mason County Building I, Commission Chambers, 411 North Fifth Street, Shelton,
WA 98584 on November 10th, 2026 at 9:15am.
SAID HEARING will be to take public comment on proposed amendments to sections of
Mason County Code Title 6 Chapter 6.88 Mason County Clean Water District. Proposed changes
would extend the sunset date to 2031 and increase the annual parcel fee to $8.01 per parcel.
Public testimony will be available in-person or via Zoom. The URL is available on the County
website https://www.masoncountywa.gov/ to sign into the meeting. Please use the “raise hand”
feature to be recognized by the Chair to provide your testimony. You can also email testimony to
msmith@masoncountywa.gov or mail to the Commissioners’ Office, 411 N 5th St, Shelton, WA
98584; or call (360) 427-9670 ext. 230.
If special accommodations are needed, please contact the Commissioners' office, (360) 427-
9670 ext. 419.
DATED this 13th day of October, 2026.
BOARD OF COUNTY COMMISSIONERS
MASON COUNTY, WASHINGTON
__________________________________
McKenzie Smith, Clerk of the Board
Bill: Mason County Public Health and Human Services
415 N. 6th St., Shelton, WA 98584
Cc: Commissioners
Department of Community Development
Department of Public Works
Shelton Journal: Publ. 2t: Week of October 15, 2026 & October 22, 2026
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No.
From: Shane Schoeneberg Ext: 303
Department: Jail Briefing: ☒
Action Agenda: ☐
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): September 14, 2026 Agenda Date(s): Click or tap here to enter text.
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other
(Please ensure proper internal review channels have been followed, this is the responsibility of the
requesting Department)
Item:
Summit Food Services Inmate Food contract renewal
Background/Executive Summary:
Summit food has been providing jail food services to the Mason County Jail and Juvenile since 2017. The
current contract Amendment expires on January 31, 2027. This contract has been renegotiated and up for
approval. Based on the contract and CPI-U Food away from home, Summit included a 3.4% increase to
each population range outlined in the Amendment.
Associated Costs/Budget Impact (amount, funding source, budget amendment, etc.):
Roughly 3.4 percent increase from current budget.
Public Outreach:
N/A
Requested Action:
Approve and sign contract Amendment 7
Attachment(s):
Amendments 7 of the Summit food services contract.
Page 1 of 2
AMENDMENT #7 TO THE FOOD SERVICE AGREEMENT
This Amendment is made and entered into by and between Mason County Sheriff’s Office (“Client”), and
Summit Food Service, LLC (“Company”) (collectively “the Parties”).
WHEREAS, the Parties have entered into a certain FOOD SERVICE AGREEMENT (the “Agreement”),
effective February 1, 2017;
WHEREAS, the Parties have agreed to adjust pricing for the Agreement; and
WHEREAS, the Parties now desire to amend said Agreement upon the terms and conditions stated
herein.
NOW, THEREFORE, the Parties, intending to be legally bound hereby, mutually agree as follows:
1. Payment Arrangement. Per section 9.5 of the Agreement, pricing shall be amended to reflect that
Company shall charge per the following scale:
2. Future Pricing. Section 9.5 of the Agreement shall be amended to the following language:
Pricing adjustments shall be made on an annual basis at a rate no less than the greater of five
percent (5%), the most recently released U.S. Department of Labor Consumer Price Index, All
Urban Consumers, National Average Unadjusted, Food Away from Home, or the changes in the
Market Basket of Products. Up to ninety (90) days prior to the anniversary of the Commencement
Date, Company shall provide Client notification of the adjustment to the Fee(s). On the
anniversary of the Commencement Date, Company’s proposed adjustments shall go into effect,
unless the Parties have entered into a written agreement with an alternative cost adjustment.
3. All capitalized terms not defined herein shall have the meanings given to such terms in the
Agreement.
4. To the extent there is any inconsistency between the Agreement and this Amendment, the
provisions of this Amendment shall prevail with respect to matters expressly set forth in this
Amendment, and the Agreement shall prevail with respect to all other matters. No
Page 2 of 2
representations, inducements, or agreements, oral or in writing, between the parties with
respect to such matters, unless contained in the Agreement or this Amendment, shall be of any
force or effect.
5. Except as expressly amended herein, all other terms of the Agreement are hereby ratified and
confirmed and will continue in full force and effect, and the parties hereby ratify and confirm
the terms of the Agreement, as modified by this Amendment.
6. Counterparts; Electronic Delivery. This Amendment may be signed in one or more counterparts,
each of which shall be deemed an original, and all of which shall constitute one and the same
document with the same effect as if such signatures were upon the same instrument.
Counterparts may be delivered via facsimile, electronic mail (including PDF or any electronic
signature complying with the U.S. federal ESIGN Act of 2000, e.g., www.docusign.com), or other
transmission method, and any counterpart so delivered will be deemed to have been duly and
validly delivered and be valid and effective for all purposes. This Amendment may be executed
electronically.
This Amendment is effective as of February 1, 2027.
CLIENT: Mason County Sheriff’s Office COMPANY: Summit Food Service, LLC
Signature: Signature:
Name: Name:
Title: Title:
Date: Date:
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No.
From: Nathan Birklid, Trevor Severance Ext: 313
Department: Sheriff's Office Briefing: ☒
Action Agenda: ☐
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): Sept 14, 2026 Agenda Date(s): Click or tap here to enter text.
Internal Review: ☒ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other
(Please ensure proper internal review channels have been followed, this is the responsibility of the
requesting Department)
Item: Mason County Sheriff’s Office requests Board authorization for a one-time purchase of an
Inspired Flight IF1200 Heavy-Lift Hexacopter system and associated thermal/visual sensor,
batteries, maintenance kit, ground control station, and field landing pad. The current documented
equipment subtotal is $61,800. At 8.9% sales tax, the estimated tax is $5,500.20, for a total one-time
purchase request of $67,300.20, before any shipping charges or vendor discounts. The aircraft and
associated equipment will be owned, assigned, maintained, and managed as a Mason County
Sheriff’s Office asset supporting law-enforcement response, Search and Rescue, public-safety, and
emergency-management missions.
Background/Executive Summary: See Attached
Attachment(s): UAV Purchase request
MASON COUNTY | ONE-TIME PURCHASE REQUEST
Mason County Sheriff’s Office All-Hazards UAS Capability | Mason County
Page 3
A dedicated Sheriff’s Office UAS platform converts aerial situational assessment from an improvised resource
into a predictable operational capability that can be activated, tasked, operated, and integrated into the
common operating picture for law-enforcement response, critical incidents, Search and Rescue, public-safety,
and Emergency Management missions.
4. Operational Capability Provided
The Sheriff’s Office UAS capability is intended to reduce the time between a law-enforcement incident, public-
safety emergency, or disaster and delivery of accurate, decision-relevant information to deputies, supervisors,
incident commanders, and county decision-makers. The system would support the following core functions:
Critical-incident and high-risk scene reconnaissance to provide supervisors and incident commanders with a
current aerial view of the operating environment.
Suspect, fugitive, and evidence searches, including thermal and visual searches of large, wooded, rural,
shoreline, or otherwise difficult-to-access areas.
Perimeter, containment, and officer-safety support during armed or barricaded-person incidents and other
dynamic law-enforcement responses.
Tactical/SORT support, including pre-entry reconnaissance, observation of access and egress routes, hazard
identification, and overwatch when authorized by policy and law.
Major traffic collision and crime-scene documentation, including aerial imagery that can supplement
conventional photography, mapping, and investigative documentation.
Marine, shoreline, and remote-area law-enforcement response where aerial observation can reduce search
time or unnecessary exposure of personnel.
• Rapid visible and thermal aerial reconnaissance.
• Development and maintenance of a common operating picture for Incident Command and the EOC.
• Disaster damage assessment and documentation.
• Search and Rescue reconnaissance and thermal search support.
• Wildfire reconnaissance, perimeter observation, structure-threat assessment, and access-route
assessment.
• Flood, landslide, storm, and earthquake reconnaissance.
• Transportation-route, bridge-approach, washout, debris, and evacuation-route assessment.
• Critical-infrastructure and public-facility assessment.
• Remote observation of potentially hazardous environments before personnel are committed.
• Support to multiagency operations and neighboring jurisdictions when authorized and appropriate.
5. Mission Applications
Law-Enforcement Response
As a Sheriff’s Office asset, the UAS will be available for authorized law-enforcement response functions when
aerial observation provides a legitimate operational, safety, search, documentation, or command benefit.
Potential applications include critical incidents; armed or barricaded subjects; suspect and fugitive searches;
perimeter and containment operations; tactical/SORT missions; officer-safety overwatch; major collision and
crime-scene documentation; evidence searches; marine and shoreline response; rural or remote-area
incidents; and mutual-aid law-enforcement operations. Use will remain subject to Sheriff’s Office policy,
applicable law, mission-specific supervisory approval, privacy and records requirements, and any applicable
warrant or legal-process requirements.
MASON COUNTY | ONE-TIME PURCHASE REQUEST
Mason County Sheriff’s Office All-Hazards UAS Capability | Mason County
Page 6
• wildfire or major fire incident;
• flooding, landslide, severe weather, or earthquake;
• Search and Rescue;
• hazardous-material or major transportation incident;
• critical-infrastructure disruption;
• disaster damage assessment;
• evacuation-route assessment;
• isolated or threatened populations;
• post-disaster reconnaissance; and
• other authorized law-enforcement, public-safety, or emergency-management incidents in which aerial
situational awareness materially supports operational objectives.
Mission prioritization will follow Sheriff’s Office policy and, when operating within an incident command
structure, the Incident Command System. During multiagency incidents, information generated by the Sheriff’s
Office UAS may be shared with Incident Command, Unified Command, Emergency Management, the EOC, and
authorized partner agencies as appropriate to the mission and applicable law and policy.
Primary responsibility for the capability will rest with the Mason County Sheriff’s Office. The asset may support
patrol and critical-incident response, tactical/SORT operations, suspect or fugitive searches, perimeter
containment, Search and Rescue, scene documentation, traffic and major-collision response, marine or
shoreline operations, and other authorized Sheriff’s Office missions. It may also support Mason County
Emergency Management, fire protection districts, Public Works, public health, GIS, transportation agencies,
utilities and infrastructure partners, the EOC, and neighboring jurisdictions through authorized mutual aid when
appropriate.
9. Implementation
Following Board approval and procurement, implementation would proceed through the following operational
steps:
1. Finalize Sheriff’s Office UAS policy, governance, activation criteria, equipment accountability, and mission-
request procedures, including procedures for Emergency Management and partner-agency support
requests.
2. Acquire, inventory, configure, and establish accountability and maintenance records for the aircraft and
payload.
3. Finalize Sheriff’s Office standard operating procedures, EOC and Emergency Management support
workflows, GIS integration, imagery and records management, damage-assessment procedures, and
SAR/wildfire mission profiles.
4. Complete platform familiarization and pilot training for qualified operators and mission-integration
orientation for participating agencies.
5. Validate the capability through tabletop, functional, and field exercises and correct identified deficiencies.
6. Place the Sheriff’s Office UAS capability into operational status and incorporate it into applicable Sheriff’s
Office procedures, emergency plans, recurrent training, multiagency exercises, and after-action review.
10. Fiscal and Sustainment Considerations
The immediate fiscal request is a one-time authorization of $67,300.20 for the Mason County Sheriff’s Office,
consisting of $61,800 in equipment and $5,500.20 in estimated sales tax at 8.9%. The operating model relies on
existing trained sworn Sheriff’s Office UAS pilots rather than creation of a new dedicated position.
Long-term sustainment will be managed by the Mason County Sheriff’s Office and will include equipment
inspection, battery management, preventative maintenance, field-level repairs, recurrent operator qualification
and training, policy review, after-action evaluation, and future budgeting for consumables or replacement items
MASON COUNTY | ONE-TIME PURCHASE REQUEST
Mason County Sheriff’s Office All-Hazards UAS Capability | Mason County
Page 7
as needed. Emergency Management integration can be maintained through joint planning, training, and
exercises without changing ownership or operational control of the asset.
Because the package includes additional batteries and a maintenance and repair kit, the initial purchase
establishes not only the aircraft and sensor capability but also a practical baseline for operational continuity
and field sustainment.
11. Performance and Accountability
The Sheriff’s Office UAS should be evaluated as an operational capability rather than simply as an aircraft
purchase. Recommended performance measures include:
• Readiness: number of qualified operators, mission-ready percentage, and scheduled maintenance
completion.
• Response: activation-to-launch time, launch-to-first-usable-imagery time, and mission-request-to-
information-delivery time.
• Capability: number and type of emergency activations, SAR missions, wildfire missions, damage
assessments, transportation assessments, and infrastructure assessments supported.
• Preparedness: number of exercises, participating personnel and agencies, and completion of corrective
actions identified through after-action review.
• Strategic outcome: establish a reliable Sheriff’s Office UAS capability that improves law-enforcement
response, critical-incident management, officer and responder safety, Search and Rescue, and public-
safety operations while providing a repeatable aerial situational-assessment resource for Mason County
Emergency Management and the EOC.
12. Conclusion
Mason County’s geography, dispersed population, road network, heavily forested terrain, and hazard profile
create a recurring need for fast, reliable aerial information during both law-enforcement incidents and larger
emergencies. The Sheriff’s Office already has trained public-safety personnel and an operational structure
capable of deploying a dedicated UAS platform for critical incidents, suspect searches, tactical/SORT support,
perimeter operations, Search and Rescue, major crashes, scene documentation, and all-hazards missions. The
CEPA also documents a significant Situational Assessment gap that this Sheriff’s Office asset can help address
when supporting Emergency Management functions.
Approval of this one-time purchase would provide the Mason County Sheriff’s Office with a durable, agency-
owned UAS capability to obtain accurate information sooner, improve officer and responder safety, enhance
critical-incident and law-enforcement response, improve Search and Rescue operations, and support
coordinated decision-making. The asset would remain available to Mason County Emergency Management and
other authorized partners for disaster reconnaissance, damage assessment, EOC support, evacuation
planning, infrastructure assessment, and other emergency-management functions.
REQUESTED ACTION: APPROVE ONE-TIME PURCHASE OF $67,300.20, INCLUDING 8.9% SALES TAX
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No.
From: Shane Schoeneberg Ext: 303
Department: Jail Briefing: ☒
Action Agenda: ☐
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): September 14, 2026 Agenda Date(s): Click or tap here to enter text.
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other
(Please ensure proper internal review channels have been followed, this is the responsibility of the
requesting Department)
Item:
2026 National Criminal History Improvement Program (NCHIP) Grant
Background/Executive Summary:
The goal of the NCHIP grant program is to improve the Nation’s safety and security by enhancing the
quality, completeness, and accessibility of criminal history record information and by ensuring the
nationwide implementation of criminal justice and noncriminal justice background check systems. The
DOJ BJS provides direct financial and technical assistance to the states to improve criminal history and
other related records and to build their infrastructure to connect to national record check systems, both to
supply information and to conduct the requisite checks. The Washington State Patrol is designated by the
Governor to administer the NCHIP program.
The Sheriff’s Office is requesting two Livescan Plus fingerprint scanners with palm print capture. One of
these devices would be in the Jail, to submit criminal arrest information to the State. The other would be
located at the Sheriff’s office lobby to submit sex offender information and CPL background information
to the State. The current devices used at the Jail and Sheriff’s office meet the requirements of the State at
this time, however, there is only one company we are aware of that will provide a service contract for
these devices due to them being outdated.
In addition to the above requests, the Jail will be asking for additional items outlined in the quote to
maintain compliance with State requirements. The Sheriff’s Office is also requesting a 20-hour per week
employee for 6 months to work with the courts and prosecutors office to assist with the backlog of
missing dispositions that are required to be reported to the State.
Associated Costs/Budget Impact (amount, funding source, budget amendment, etc.):
Livescan Plus fingerprint/palm print machine includes hardware, software, installation and training-
$19,193.85 (x2)- total $38,387.70
Other Items for Jail:
Fingerprint card printer-$1,400
Interface with Jail RMS-$2,250
Adjustable cabinet for fingerprint machine-$5,600
Foot pedal for fingerprint capture-$500
Mugshot Camera Subsystem-$3,000
20 hour per week employee (no benefits) for 6 months:
Based on 2027 Support Specialist 1 pay scale- $12,053.59
Indirect Costs at 15%-$2,880.54
Total: $66,071.83
Public Outreach:
Requested Action:
Attachment(s):
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No.
From: Nathan Birklid, Trevor Severance Ext: 313
Department: Sheriff's Office Briefing: ☒
Action Agenda: ☐
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): Sept 14, 2026 Agenda Date(s): Click or tap here to enter text.
Internal Review: ☒ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other
(Please ensure proper internal review channels have been followed, this is the responsibility of the
requesting Department)
Item: Mason County Sheriff's Office requests Board direction to dedicate 100% of eligible
proceeds generated from Sheriff's Office evidence and unclaimed-property sales to evidence
operations, storage improvements, and expansion of secure evidence-storage capacity. The policy
would offset General Fund costs for storage and disposition, fund secure destruction services, and
create a recurring source for shelving, security, technology, facility improvements, and future
evidence-capacity projects, using lawful direct cost recovery and Board appropriation as necessary
to comply with Chapter 63.40 RCW.
Background/Executive Summary: See Attached
Attachment(s): Evidence Sale Proceeds Reinvestment and Evidence Storage Capacity
ATTACHMENT A
BACKGROUND / EXECUTIVE SUMMARY
Evidence Sale Proceeds Reinvestment and Evidence Storage Capacity
REQUEST
The Sheriff's Office requests that the Board establish a recurring policy dedicating 100% of eligible
proceeds generated through lawful evidence and unclaimed-property sales back to the evidence function.
The purpose is to reduce the unrestricted General Fund burden associated with evidence storage,
handling, disposition, and destruction, while creating a predictable local funding stream for improvements
and expansion of secure evidence-storage capacity.
Requested Board Direction
• Direct Finance, the Auditor, and the Treasurer, in consultation with the Prosecuting Attorney and Sheriff's
Office, to establish an auditable process that dedicates the full value of eligible MCSO evidence-sale
proceeds to the evidence function.
• Apply documented sale costs and lawful charges and expenses for keeping the property first, as authorized
by RCW 63.40.030.
• Where a remaining balance must be deposited into the County Current Expense Fund, use the Board's
budget authority to appropriate an equivalent amount back to an MCSO Evidence Management and
Storage Improvement program so that 100% of eligible proceeds are ultimately reinvested in evidence
operations and capacity.
• Preserve the three-year owner reimbursement requirement in RCW 63.40.040 and keep drug-forfeiture
proceeds and other restricted revenue streams separate.
• Allow the dedicated funding to support routine evidence costs, secure destruction, shelving and storage
systems, security, evidence technology, environmental controls, facility modification, and future evidence-
storage expansion.
• To the extent legally and administratively permitted, carry forward or reappropriate unused proceeds so they
can accumulate toward larger evidence-capacity projects.
Why This Makes Fiscal Sense
• Evidence storage is a mandatory public-safety function. The County must provide secure storage capacity
whether evidence-sale revenue is reinvested in that function or absorbed into the larger Current Expense
Fund.
• Reinvestment creates a direct relationship between revenue generated through lawful disposition and the
costs of storing, safeguarding, processing, selling, and destroying that property.
• A dedicated evidence-management funding stream reduces pressure on unrestricted General Fund dollars
and gives the Board a transparent way to see the revenue generated, the costs it absorbs, and the capacity
improvements it funds.
• Timely disposition also creates operational value by freeing storage space, reducing unnecessary handling,
and lowering inventory and audit risk.
LEGAL AND BUDGET FRAMEWORK
RCW 63.40.030 provides that money arising from sheriff sales under Chapter 63.40 is first applied to costs and
expenses of the sale and then to lawful charges and expenses for keeping the personal property. Only the
balance, if any, is paid into the county current expense fund. The proposed model preserves that statutory
sequence and asks the Board to use its normal budget authority to reinvest the remaining MCSO-generated
value in evidence operations and storage capacity.
Authority What it provides Application to proposal
RCW 63.40.030 Sale proceeds first pay sale costs and lawful property-
keeping expenses; only the balance goes to Current
Expense.
Supports direct recovery of eligible evidence-related costs before
any required Current Expense deposit.
RCW 63.40.040 Qualifying owners may seek reimbursement within
three years for amounts deposited to Current Expense. Requires claim tracking or another defensible accounting
mechanism.
RCW 36.33.010 Establishes the county Current Expense Fund
framework. The proposal does not bypass the Current Expense Fund where state
law requires a deposit.
RCW 36.40.050 / .100 Commissioners review, revise, and adopt county
budget appropriations. Provides the mechanism to appropriate eligible proceeds back to
evidence management and capacity.
RCW 69.50.505 Controlled-substance forfeiture proceeds have separate
use and remittance requirements. Forfeiture revenue remains separate and is not treated as ordinary
evidence-sale revenue.
Legal review note: Final account treatment should be confirmed by the Mason County Prosecuting Attorney, Auditor,
Treasurer, and Finance staff before implementation.
RECOMMENDED 100% REINVESTMENT MODEL
1. MCSO identifies property eligible for disposition under Chapter 63.40 RCW and completes all required
notice, release, auction, and documentation steps.
2. Gross sale proceeds are recorded by source and sale event as MCSO-generated evidence-sale revenue.
3. Documented sale costs and lawful property-keeping expenses are applied first as authorized by RCW
63.40.030.
4. Any remaining balance is deposited into the Current Expense Fund when required by law.
5. Through the annual budget or a budget amendment, the Board appropriates back to MCSO an amount
equal to eligible proceeds not already applied directly to lawful evidence-related costs, so the full value of
eligible proceeds is dedicated to evidence management and storage capacity.
6. MCSO uses the dedicated funding for evidence operations and prioritized improvements, with unused
amounts carried forward or reappropriated when legally and administratively feasible for larger capital
needs.
Eligible Reinvestment Priorities
• Routine evidence-management costs, including packaging, supplies, auction/disposition expenses, and
contracted destruction services.
• High-density shelving, weapons racks, cages, lockers, pallet systems, and specialty storage for oversized or
hazardous items.
• Cameras, alarms, access control, barcode/evidence-tracking technology, and audit-support systems.
• Refrigeration/freezer capacity, ventilation, moisture control, fire protection, and other facility-preservation
or staff-safety improvements.
• Remodels, modular storage, build-outs, additions, or other expansion needed to keep pace with retention
requirements and long-term storage demand.
Implementation Controls
• Use dedicated revenue and expenditure coding so gross proceeds, direct cost recovery, Current Expense
Fund deposits, Board appropriations, and capital expenditures can be reconciled annually.
• Report annually to the Board on gross sale proceeds, evidence costs recovered, amounts appropriated back,
operating expenditures, storage improvements, destruction activity, and any balance carried forward or
reappropriated.
• Reassess the policy after 12 months using actual sale revenue, storage cost, labor hours, destruction volume,
and storage-capacity data.
RECOMMENDED COMMISSIONER ACTION
Proposed motion: I move to direct County Finance, the Auditor, and the Treasurer, in consultation with the
Prosecuting Attorney and the Sheriff's Office, to develop an accounting and budget procedure that dedicates 100
percent of eligible proceeds generated by MCSO sales of unclaimed property to the Sheriff's Office evidence
function. The procedure shall apply documented costs and expenses of sale and lawful charges and expenses for
keeping the property as authorized by RCW 63.40.030; deposit any remaining balance to the Cu rrent Expense
Fund when required by law; and provide for an equivalent MCSO Evidence Management and Storage
Improvement appropriation so the full value of eligible proceeds is reinvested in evidence operations, secure
destruction, storage-efficiency improvements, security and technology, facility modifications, and expansion of
evidence-storage capacity. To the extent legally and administratively permitted, staff shall provide a mechanism
to carry forward or reappropriate unused amounts for larger evidence -capacity projects. The process shall
preserve any reimbursement obligation under RCW 63.40.040, exclude forfeiture proceeds or other revenues
subject to separate statutory restrictions, and remain subject to adopted budget authority, procurement
requirements, and legal review.
Commissioner Talking Points
• This proposal does not create a new tax or fee. It dedicates eligible revenue generated by evidence
disposition back to the evidence function that generated it.
• The model preserves the statutory Current Expense Fund process and uses ordinary Board budget authority
to reinvest the balance.
• The proceeds can offset recurring evidence costs today and build secure storage capacity for tomorrow,
reducing future General Fund requests.
• Annual reporting and separate accounting for restricted forfeiture funds provide transparency and
auditability.
SOURCE AND REFERENCE NOTES
RCW 63.40.030: https://app.leg.wa.gov/rcw/default.aspx?cite=63.40.030
RCW 63.40.040: https://app.leg.wa.gov/rcw/default.aspx?cite=63.40.040
RCW 36.33.010: https://app.leg.wa.gov/rcw/default.aspx?cite=36.33.010
RCW 36.40.050: https://app.leg.wa.gov/rcw/default.aspx?cite=36.40.050
RCW 36.40.100: https://app.leg.wa.gov/rcw/default.aspx?cite=36.40.100
RCW 69.50.505: https://app.leg.wa.gov/rcw/default.aspx?cite=69.50.505
City of Spokane - Special / Non-Typical Waste Packet for Law Enforcement:
https://static.spokanecity.org/documents/solidwaste/wastetoenergy/special-handling-non-typical-waste-packet-law-enforcement-2019-04-
09.pdf
Spokane Municipal Code 13.02.0560: https://my.spokanecity.org/smc/?Section=13.02.0560
Mason County Community Development
Briefing
September 14, 2026
Briefing Items
→ Rezone of parcel 22206-31-00000 – Marissa Watson
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No.
From: Marissa Watson Ext: 367
Department: Community Development Briefing: ☒
Action Agenda: ☐
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): September 14, 2026 Agenda Date(s): Click or tap here to enter text.
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other
(Please ensure proper internal review channels have been followed, this is the responsibility of the
requesting Department)
Item: Rezone of parcel 22206-31-00000, which is approximately 40 acres from Rural Residential 10
(RR10) to Rural Residential 5 (RR5) within the rural lands.
Background/Executive Summary: If the rezone is approved the applicant proposes to develop the parcel
via a large lot subdivision, subdividing into eight lots.
Planning Advisory Commission reviewed materials at a public hearing on August 31, 2026 and voted to
approve the recommendation as presented by the applicant and staff. Four members of the PAC were
present, with three voting in favor (chair does not vote unless a tie). All members were supportive of the
rezone.
Associated Costs/Budget Impact (amount, funding source, budget amendment, etc.): N/A
Public Outreach: All property owners within 300 feet of the subject parcels were notified by mail on
August 12, 2026. Public notice of the PAC hearing was published in the Shelton-Mason County Journal
on August 20 and 27, 2026, and on-site posting occurred on August 11, 2026.
Requested Action: Discuss rezone during September 14, 2026 briefing with staff intention to place topic
of scheduling a public hearing on the September 29th regular meeting agenda (with public hearing date of
October 27, 2026).
Attachment(s): Zoning Map Slide
Briefing
September 14, 2026
Briefing Items
→ Local Plan Committee applications – Melissa Casey
→ Environmental Health staff rearrangement – Ian Tracy
Discussion Items
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No.
From: Melissa Casey Ext: 404
Department: Public Health Briefing: ☒
Action Agenda: ☐
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): 8/3/26, 9/14/26 Agenda Date(s): Click or tap here to enter text.
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other
(Please ensure proper internal review channels have been followed, this is the responsibility of the
requesting Department)
Item: Local Plan Committee Citizen Applications
Background/Executive Summary:
The Board of County Commissioners adopted the 5-Year Local Homeless Housing Plan on March 17th,
2026. A Local Plan Committee (LPC) will be established and will serve as a central forum for monitoring
progress, evaluating outcomes, and identifying barriers to implementation. We are seeking to fill one
citizen position. Three applications have been received from Adam Maldonado, Megan McKenzie, and
Jamie Ellertsen.
Associated Costs/Budget Impact (amount, funding source, budget amendment, etc.):
N/A
Public Outreach:
News Release at 8/4/26 and 8/18/26 regular meetings
Requested Action:
Schedule interviews with applicants
Attachment(s):
Adam Maldonado Application
Megan McKenzie Application
Jamie Ellertsen Application
Entry #: 107 Housing and Behavioral Health Advisory Board Status: Submitted Submitted: 9/4/2026 9:40 PM
Advisory Board Name:
Housing and Behavioral Health Advisory Board
Name:
Adam Maldonado
Today's Date:
9/4/2026
Address
221 E Road of Tralee, Shelton, Washington 98584
Voting Precinct:
239
Phone
(206) 458 5044
Email
adam@feed needs.org
Community Service:
I serve as Executive Director of FEED NEEDS, a
nonprofit providing food access, outreach, resource
navigation, and supportive services throughout Mason
County. Our work includes community food
distributions, home deliveries, hot-meal services,
assistance for veterans and people experiencing
homelessness, harm reduction outreach, and
connections to housing, treatment, transportation, and
other community resources. I collaborate with
Community Lifeline, Mason County Community
Resources, Shelton Veterans Village, Youth Connection,
local schools, service providers, volunteers, and
community members.
Employment:
Executive Director, FEED NEEDS; Principal Consultant,
Lean6SigAgile; and Program Manager supporting
community outreach and opioid settlement funded
services.
What do you perceive is the role or purpose of this advisory board?
The committee’s purpose is to help guide, monitor, and strengthen implementation of Mason County’s Five Year
Local Homeless Housing Plan. It should bring together people with lived, professional, and community experience
to evaluate progress, identify service gaps and barriers, recommend practical improvements, and improve
coordination among housing, behavioral health, food-access, transportation, healthcare, and community-service
partners. The committee should also ensure that county strategies remain accountable, equitable, measurable, and
responsive to the needs of people experiencing or at risk of homelessness.
Received 09.08.2026Commissioners Randy Neatherlin,Sharon Trask and Pat Tarzwell.Travis Adams, McKenzie Smith,Melissa Casey.
What interest or skills do you wish to offer this advisory board?
I offer direct experience serving people experiencing homelessness, housing instability, food insecurity, substance
use challenges, and transportation barriers in Mason County. My skills include nonprofit leadership, program
development, grant compliance, project management, Lean Six Sigma process improvement, community outreach,
logistics, partnership development, and performance measurement. I can contribute practical frontline knowledge,
identify gaps between policy and service delivery, help develop measurable action steps, and strengthen
collaboration between government agencies, nonprofit providers, businesses, volunteers, and people with lived
experience.
List any financial, professional, or voluntary affiliations that could create a potential conflict of interest:
I am Executive Director of FEED NEEDS and Principal of Lean6SigAgile. FEED NEEDS currently provides community
services and may seek public funding, contracts, partnerships, property arrangements, or other opportunities
related to housing, homelessness, food access, transportation, or supportive services. Lean6SigAgile may provide
grant, compliance, or project-management services to community organizations. I will disclose any actual or
potential conflict and recuse myself from recommendations or decisions when appropriate.
Required Training:
Participation is dependent on attending certain trainings such as the Open Public Meetings Act
(OPMA) and Public Records Act (PRA) trainings at no cost to you. Will you be able to attend
such trainings?
Yes or No:
Yes
How much time can you com-
mit to this advisory board:
Quarterly, Monthly
Are you a U.S. citizen and
Mason County resident?
Yes
*For Civil Service applications ONLY,
what is your political party?
*For Wake Board Advisory Committee applications ONLY:
*For TRL Board applications ONLY,
what is your budget experience?
Entry #: 106 Housing and Behavioral Health Advisory Board Status: Submitted Submitted: 9/4/2026 8:45 PM
Advisory Board Name:
Housing and Behavioral Health Advisory Board
Name:
Megan McKenzie
Today's Date:
9/4/2026
Address
509 W Harvard Ave, Shelton, Washington 98584
Voting Precinct:
Phone
(360) 463 9829
Email
scparentadvocate@yahoo.com
Community Service:
Mothers Of Moderation, United Methodist Church
clothing closet volunteer, Mason County Climate
Justice volunteer, PEER Olympia group facilitator
Employment:
Disabled. Group Peer Support Facilitator
What do you perceive is the role or purpose of this advisory board?
To oversee, offer insights, and implement the 5 year plan for homeless housing in the community.
What interest or skills do you wish to offer this advisory board?
I love advocating for underserved populations and connecting the interests of the people served to those making
decisions. I like bridging the divides between the people and those in power, being sure both groups understand
one another and each has their needs met.
List any financial, professional, or voluntary affiliations that could create a potential conflict of interest:
NA
Required Training:
Participation is dependent on attending certain trainings such as the Open Public Meetings Act
(OPMA) and Public Records Act (PRA) trainings at no cost to you. Will you be able to attend
such trainings?
Yes or No:
Yes
How much time can you com-
mit to this advisory board:
Daily
Are you a U.S. citizen and
Mason County resident?
Yes
*For Civil Service applications ONLY,
what is your political party?
Received 09.08.2026Commissioners Randy Neatherlin,Sharon Trask and Pat Tarzwell.Travis Adams, McKenzie Smith,Melissa Casey.
*For Wake Board Advisory Committee applications ONLY:
*For TRL Board applications ONLY,
what is your budget experience?
Entry #: 105 Housing and Behavioral Health Advisory Board Status: Submitted Submitted: 9/4/2026 12:05 PM
Advisory Board Name:
Housing and Behavioral Health Advisory Board
Name:
Jamie Ellertsen
Today's Date:
9/4/2026
Address
41 E Haven Ct North, Shelton, Washington 98584
Voting Precinct:
Phone
(360) 490 1624
Email
jamie@beabetteryoucounseling.com
Community Service:
Owner of Be a Better You Counseling. Plans and
organizes the annual overdose awareness event of
Mason County. I volunteer in the community often and
specialize in our unhoused population.
Employment:
I currently own Be A Better You Counseling. Historically
I worked at Mason County Public Health overseeing
several programs. I have worked at Department of
corrections and other outpatient settings.
What do you perceive is the role or purpose of this advisory board?
There was not a drop down box to check for the board position being advertised to implement the five year
housing plan of Mason County. The purpose of the advisory board in my opinion is to develop policies and
procedures for implementation of the five-year homeless plan of Mason County
What interest or skills do you wish to offer this advisory board?
I specialize in homelessness within Mason County. I have profound knowledge of laws and regulations along with
development and implementation of policies and procedures.
List any financial, professional, or voluntary affiliations that could create a potential conflict of interest:
I cannot think of any conflicts of interest.
Required Training:
Participation is dependent on attending certain trainings such as the Open Public Meetings Act
(OPMA) and Public Records Act (PRA) trainings at no cost to you. Will you be able to attend
such trainings?
Yes or No:
Yes
How much time can you com-
mit to this advisory board:
Monthly, Weekly
Are you a U.S. citizen and
Mason County resident?
Yes
*For Civil Service applications ONLY,
what is your political party?
Independent
Received 09.08.2026Commissioners Randy Neatherlin,Sharon Trask and Pat Tarzwell.Travis Adams, McKenzie Smith,Melissa Casey.
*For Wake Board Advisory Committee applications ONLY:
*For TRL Board applications ONLY,
what is your budget experience?
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No.
From: Ian Tracy and Kelly Frazier Ext:544
Department: Facilities and Public Health Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): September 14, 2026 Agenda Date(s): September 29, 2026
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☒ Other
(Please ensure proper internal review channels have been followed, this is the responsibility of the
requesting Department)
Item: Environmental Health Staff Rearrangement
Background/Executive Summary: We are proposing to rearrange the desk locations for our
environmental health specialists. We intend to accomplish the following with this move:
• Move staff who have frequent face-to-face customer interactions closer to the front counter.
• Relieve overcrowded workspaces to reduce distractions and noise that currently interfere with
phone calls and virtual meetings.
• Replace 20+ year old carpet and repaint with standard county colors.
Associated Costs/Budget Impact (amount, funding source, budget amendment, etc.): We are requesting
$10,000 from REET to cover the cost for Facilities staff to paint and replace carpet.
Public Outreach: N/A
Requested Action: Approval of the rearrangement and request for $10,000 from REET for paint and new
carpet.
Attachment(s): Current floorplan, Proposed floorplan
Current EH Layout
Legend:
Orange – Cubicle Spaces
Green – Storage
S – Sunni Evans
DO – Daniel Osborn
M – Michael Marrs
N – Noah Roland
JR – Jacob Ritter
AT – Andrea Tubens
L – Lexi Stanley
W – Wendy Mathews
AG – Alex Graham
R – Rhonda Thompson
JW – JeƯ Wilmoth
DA – Dave Anderson
Proposed Move Plan For EH
Legend:
Orange – Cubicle Spaces
Green – Storage
S – Sunni Evans
DO – Daniel Osborn
M – Michael Marrs
N – Noah Roland
JR – Jacob Ritter
AT – Andrea Tubens
L – Lexi Stanley
W – Wendy Mathews
AG – Alex Graham
R – Rhonda Thompson
JW – JeƯ Wilmoth
DA – Dave Anderson
Action Items:
• Purchase replacement booth for Hoodsport Drop Off Facility of WA State DES Contract from
CXT, Inc. for $163,700.00.
• Sole source purchase of AquaDisk replacement components, spare parts, and control upgrades from
Aqua-Aerobic Systems, Inc. on a sole source basis through December 31, 2027, and approve the
current purchase for the North Bay Wastewater Facility in the total amount of $168,311.
Discussion Items:
• SR 3 Freight Corridor Access Report and Access Report Plan – County Comments
• Theler Trailhead parking lot upgrades - Belfair sewer connection requirement
Commissioner Follow-Up Items:
Upcoming Items:
MASON COUNTY PUBLIC WORKS
COMMISSIONER BRIEFING
September 14, 2026
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No.
From: Kevin Guijosa, Solid Waste Operations
Program Manager Ext: 652
Department: Utilities & Waste Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): September 14, 2026 Agenda Date(s): September 29, 2026
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other
(This is the responsibility of the requesting Department)
Item: Replacement Booth for the Hoodsport Drop Box Facility
Background / Executive Summary:
Public Works requests Board approval to purchase and install a new employee booth at the Hoodsport
Drop Box facility. The existing booth has been in service for many years and provides limited amenities.
Upgrading the facility includes connecting to an existing water supply and installing a grinder pump and
low pressure force main to connect with existing drainfield serving the Foothills Park caretaker trailer.
The proposed replacement will be a durable concrete booth designed for long-term use and improved
employee functionality. The new booth will provide heating and cooling, running water, a staff restroom,
electrical outlets, interior lighting, and locking, roll-down window guards. These improvements are also
expected to reduce pest intrusion and ongoing maintenance issues.
This is the first of three planned booth upgrades at the drop box facilities. Additional site planning for
water and septic is needed before proceeding with the Union and Belfair sites.
Budget Impact:
The Hoodsport replacement booth is in the approved 2026 Solid Waste Fund budget. The purchase price
is $177,778 (including tax) through Washington State Department of Enterprise Services (DES) Contract
No. 052725.
Public Outreach:
N/A
Requested Action:
Request that the Board authorize Public Works to purchase a replacement booth for the Hoodsport Drop
Box station off the Washington State DES Contract for $163,700.00 plus tax.
Attachment(s):
1. Quote
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No.
From: Richard Dickinson, Deputy Director/U&W Ext: 652
Department: Utilities & Waste Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): September 14, 2026 Agenda Date(s): September 29, 2026
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other
(This is the responsibility of the requesting Department)
Item: Sole Source Authorization for Aqua-Aerobic Systems, Inc. AquaDisk® Disk Filter Rehabilitation
and Replacement Components
Background / Executive Summary:
The North Bay Water Reclamation Facility in Allyn utilizes two specialized filters for tertiary treatment and effluent
filtration. The facility does not always meet turbidity standards, and replacing the aged filter system should correct this.
Aqua-Aerobic Systems, Inc. is the original equipment manufacturer and exclusive supplier of the proprietary Model
54x4E-PC AquaDisk Cloth Media Disk Filter. As such, they are the sole source provider of the AquaDisk replacement
components required for the County’s existing equipment. After an on-site inspection and evaluation, they provided a
quote in the amount of $168,311 plus tax.
The proposed purchase includes center tube assemblies, backwash assemblies, vacuum gauges and transmitters, float
switches, pressure transducers, influent valves, spare parts, and an installed controls upgrade. These components are
specifically engineered for and fully compatible with the County’s existing AquaDisk system and are not available from
alternate suppliers.
AquaDisk personnel will provide five days’ on-site services with delivery, including: installation of delivered control
components and mechanical check out and start up.
Budget Impact:
Filter replacement is in the approved 2026 North Bay Utility fund budget. The budgeted amount is $200,000 and the total
purchase price, inclusive of engineering, freight, service, and sales tax is $182,785.75. To fully integrate the filters there
may be some electrical and control programming work to be completed. The budget should be adequate.
Public Outreach:
N/A
Requested Action:
Request the Board approve the sole source purchase of AquaDisk replacement components, spare parts, and control
upgrades from Aqua-Aerobic Systems, Inc. on a sole source basis through December 31, 2027, in the total amount of
$168,311.
Attachment(s):
1. Resolution
2. Sole Source letter
3. Quote
RESOLUTION NO.: 2026- ________
A RESOLUTION AUTHORIZING A SOLE SOURCE PURCHASE FROM AQUA-AEROBIC
SYSTEMS, INC.
WHEREAS, Mason County owns and operates the North Bay Wastewater Reclamation Facility
in Allyn, Washington, which utilizes two Aqua-Aerobic Systems, Inc. (AASI) Model 54x4E-PC
AquaDisk Cloth Media Disk Filters; and
WHEREAS, the existing equipment and components are aging and require rehabilitation and
replacement to maintain reliable operation and filtration performance; and
WHEREAS, Aqua-Aerobic Systems, Inc. is the original equipment manufacturer and exclusive
supplier of the proprietary AquaDisk replacement components and controls required for the County’s
existing equipment; and
WHEREAS, the required components are specifically designed for the County’s existing
AquaDisk® system and are not available from alternate suppliers, making Aqua-Aerobic Systems, Inc.
the sole practicable source for the required purchase;
NOW, THEREFORE, BE IT RESOLVED, by the Board of Mason County Commissioners that:
1. The Board finds that the purchase of AquaDisk replacement components and controls from Aqua-
Aerobic Systems, Inc. qualifies as a sole source purchase under RCW 39.04.280(1)(a).
2. The Board authorizes the purchase of the required AquaDisk replacement components, spare
parts, and controls upgrade from Aqua-Aerobic Systems, Inc. in the amount of $168,311.
inclusive of engineering, freight, and service.
3. The Board further authorizes the Public Works Department to purchase AquaDisk replacement
components, spare parts, and control upgrades from Aqua-Aerobic Systems, Inc. on a sole source
basis through December 31, 2027, provided funds have been appropriated in the approved budget
and all applicable County purchasing requirements are met.
ADOPTED this ____ day of ______________, 2026.
BOARD OF COUNTY COMMISSIONERS
MASON COUNTY, WASHINGTON
ATTEST: ______________________________________
Pat Tarzwell, Chair
________________________________
McKenzie Smith, Clerk of the Board
_______________________________________
Randy Neatherlin, Vice Chair
APPROVED AS TO FORM:
_________________________________ _______________________________________
Tim Whitehead, Ch. DPA Sharon Trask, Commissioner
Correspondence ID#: AAL-53810
August 31, 2026
North Bay WRF
Attn: Richard Dickinson
North Bay of Case Inlet
Allyn, Washington 98524
USA
Email: rdickinson@masoncountywa.gov
Project: NORTH BAY WRF (AKA NORTH BAY/CASE INLET)
RE: Sole Source Letter - Project ID# 105791B
Dear Richard,
The Aqua-Aerobic Systems, Inc. (AASI) AquaDisk® Cloth Media Filter is of
Aqua-Aerobic proprietary design, fabricated to AASI specifications. Aqua-Aerobic is
the exclusive original equipment manufacturer of the AquaDisk® Cloth Media Filters
at the North Bay WRF located in Allyn, WA. As such, all equipment and components
are manufactured to AASI specifications, the exclusive vendor supplier for this
equipment; this includes all types of replacement cloths, centertube components,
backwash nozzles, instruments, valves and controls components.
If you desire additional information or have any questions regarding this matter,
please do not hesitate to contact me at my direct line, 815-639-4589 or by email,
TMangione@aqua-aerobic.com.
AMS Senior Sales Engineer
Sincerely,
Thomas Mangione
Aqua-Aerobic Systems, Inc.CC:
Michaela Villarreal / MVillarreal@aqua-aerobic.com
Copyright 2026, Aqua-Aerobic Systems, Inc Printed: September 1, 2026 Page 1 of 1
Proposal#: 184875
TO:
ATN:PROPOSAL DATE: August 27, 2026
CC:
WA 98585
PROJECT:North Bay WRF NORTH BAY WRF (AKA NORTH BAY/CASE
INLET)1000 Reclamation Rd.
Allyn
USA
Richard Dickinson
Goble Sampson Associates, Inc - Joshua West
The following Notes apply to Aqua-Aerobic Systems' proposal:
- We are pleased to quote, for acceptance within 60 days of this date, prices and terms on goods listed below.
- Equipment will be furnished by Aqua-Aerobic Systems, Inc. with unloading of goods, civil work and, installation of
the mechanical components, by the Buyer.
- The Controls Components included in this Proposal will be installed by Aqua-Aerobic Systems Field Service
personnel.
- This proposal is for the Rehabilitation of two (2) Model 54 x 4E - PC Disk Filters located at North Bay WWTP, WA.
Cloth Media Filters
AquaDisk Centertube Assemblies
2 Centertube(s) consisting of:
- Centertube bearing kit(s).
- Viton V-ring effluent port\centertube seal(s).
- Centertube Tail Shaft, 304SS
- Pile cloth media sock(s).
AquaDisk Backwash/Sludge Assemblies
2 Backwash System Assembly(ies) consisting of:
- 304 stainless steel backwash nozzles.
- Torsion springs - 316 SS
- 1.5" diameter BW Hose, 78"
- Stainless steel hose clamps.
AquaDisk Instrumentation
2 Suction Pressure Gauge with Transmitter(s) consisting of:
- Vaccum gauge(s).
- Vacuum transmitter(s).
- Valves and Hardware
2 Float Switch(es) consisting of:
- Float switch(es).
2 Pressure Transducer Assembly(ies) each consisting of:
- Pressure transducer(s).
- Bellows
AquaDisk Valves
2 Influent Valve(s) consisting of:
Page 1 of 5Copyright 2026, Aqua-Aerobic Systems, Inc Printed: August 27, 2026
PROPOSAL DATE: August 27, 2026 Proposal#: 184875
- 10" butterfly valve(s) with gear and handle wheel operator as manufacturer by Nibco or equal.
AquaDisk Misc/Spare Parts
1 Lot of Recommended Spare Parts consisting of:
- Viton V-ring effluent port\centertube seal(s).
- Actuator Assembly, RCEL-005L
- Drive sprocket, 2.25" bore
- Float switch(es).
- Pressure transducer(s).
- Compactlogix Processor - Preprogammed
- PanelView Plus 7 7" color touch screen - Preprogrammed
AquaDisk Controls wo/Starters
2 Control Panel Upgrade Package(s) consisting of the following:
- Compactlogix Processor.
- Input Card(s)
- Output Card(s)
- Analog Input Card(s)
- PanelView Plus 7 7" color touch screen display(s).
- Panelview Plus Adapter Plate
- Ethernet switch(es).
- Ethernet Cable
AquaDisk Engineering
1 Set(s) Documentation will be provided as described:
- Operation & Maintenance Manuals (English language).
- Operation & Maintenance Manuals (English language) in electronic format.
AquaDisk Supervision/Freight Domestic
1 Supervision Services and Freight Package(s) for the AquaDisk will be provided as follows:
- Five (5) Day(s) On Site for Mechanical Check Out and Start Up
- Three (3) Trip(s) for Mechanical Check Out and Start Up
- Installation of the Controls Components only, listed in this proposal.
- Freight to jobsite
The Following Notes apply to Aqua-Aerobic Systems' Proposal:
- We expect record set drawings and equipment to be completed and in transit to you approximately 22 - 26* weeks
after receipt of order with acceptable terms and conditions and guarantee of payment. *Schedules may be adjusted
at time of order placement, depending upon existing order backlog. Weeks quoted are actual working weeks.
- Schedule changes due to supply chain disruption may impact the above quoted times. Aqua-Aerobic Systems will
advise if/when any such disruption applies.
- F.O.B. JOBSITE; TITLE AND RISK OF LOSS: All prices and all shipments of goods are F.O.B. Allyn, WA. It is the
responsibility of the Buyer to unload shipments and utilizing the packing list and bill of lading provided with the
shipment notate shortages/damages upon receipt of the shipments and notify Aqua-Aerobic Systems in writing
within 7 days of the shortages/damages to facilitate filing of a freight claim. Delivery of the goods sold hereunder by
the carrier shall be deemed delivered to Buyer, and upon such delivery, title to such goods and risk of loss or
damage shall be upon Buyer.
- TAXES: State and/or local taxes are not included in the price but will be charged unless we receive a valid sales
exemption certificate, direct pay permit, or other documentation required specifically by the taxing entity prior to
shipment.
- PAYMENT TERMS: Subject to credit approval and guarantee of payment, payment Net 30 days from date of each
Page 2 of 5Copyright 2026, Aqua-Aerobic Systems, Inc Printed: August 27, 2026
PROPOSAL DATE: August 27, 2026 Proposal#: 184875
shipment; no retainage allowed.
- Additional supervision services can be provided for an additional charge of $1750/day plus travel and living
expenses.
- Only the components specifically called out in this proposal will be replaced. All other parts will be reused. These
parts include, but are not limited to:
- Filter Tank
- Centertube
- Backwash Pump
- Backwash Valves and Actuators
- Backwash Nozzles and Weldments
- Filter Cloth Frames
- Influent and Effluent Weirs
- Backwash Weldments
- Control panel enclosure
- Starters
- Power Supplies
- Transformers
- Relays
- Fuses and Circuit Breakers
- Aqua field service personnel will complete wiring and terminations inside the control panel and start up the panel.
Any work or wiring outside of the panel is the responsibility of the purchaser. These include specifically the
pressure transducer and new vacuum transmitter.
- If the filters are connected to a plant wide control system and the controls are upgraded, then modifications to the
plant wide control system may be required to account for new PLC memory addresses in the AquaDisk filter
controls. Plant wiring changes may be required as well.
- TRADEMARKS: Aqua-Jet® Surface Mechanical Aerator, Aqua-Jet II® Contained Flow Aerator, AquaDDM®
Direct-drive Mixer, Endura® Series Limited Maintenance Product, OxyMix® Pure Oxygen Mixer, OxyStar®
Aspirating Aerator, Fold-a-Float® Self-Deploying Segmented Float, SAF-T-Float® Safe Accessible Float
Technology, TurboStar® Directional Mixer, DualStar™ Directional Mixer, Aqua MixAir® Aeration System, Aqua
CAM-D® Combination Aerator/Mixer/Decanter, AquaSBR® Sequencing Batch Reactor, AquaNereda®, Aqua
MSBR® Modified Sequencing Batch Reactor, AquaPASS® Phased Activated Sludge System, Aqua EnduraTube®
Fine-bubble Tube Diffuser, Aqua EnduraDisc® Fine-bubble Disc Diffuser, Aqua CB-24®Coarse-bubble Diffuser,
Aqua TruDense™ True Densified Sequencing Batch Reactor, AquaDisk® Cloth Media Filter, AquaDiamond® Cloth
Media Filter, AquaDrum® Pressure Series Cloth Media Filter, Aqua MiniDisk® Cloth Media Filter, Aqua MegaDisk®
Cloth Media Filter, AquaPrime® Cloth Media Filter, AquaStorm® Cloth Media Filter, OptiComb® Backwash System,
OptiFiber® Cloth Filtration Media, OptiFiber PES-13® Cloth Filtration Media, OptiFiber PA2-12® Cloth Filtration
Media, OptiFiber PES-14® Cloth Filtration Media, OptiFiber PF-14® Cloth Filtration Media, OptiFiber UFS-9® Cloth
Filtration Media, AquaABF® Automatic Backwash Filter, AquaPRS™ PFAS Removal System, Aqua PR-206™
PFAS Removal Sorbent, Aqua MultiBore® P-Series Polymeric Membrane System, Aqua MultiBore®C-Series
Ceramic Membrane System, AquaMB Process® Multiple-Barrier Membrane System, Aqua-Aerobic® MBR
Membrane Bioreactor System, Aqua ElectrOzone® F-Series Ozone Generator, IntelliPro® Monitoring and Control
System. The Aqua-Aerobic logo, registered trademarks and pending trademarks are the property of Aqua-Aerobic
Systems, Inc. Nereda® is a registered trademark of Royal HaskoningDHV. All other products and services
mentioned are trademarks of their respective owners.
GOODS QUOTED ABOVE WILL BE SOLD SUBJECT ONLY TO THE TERMS AND CONDITIONS OF SALE SET
FORTH HEREIN. ANY DIFFERENT OR ADDITIONAL TERMS ARE HEREBY OBJECTED TO.
Total Price:$168,311
Page 3 of 5Copyright 2026, Aqua-Aerobic Systems, Inc Printed: August 27, 2026
PROPOSAL DATE: August 27, 2026 Proposal#: 184875
TERMS AND CONDITIONS OF AQUA-AEROBIC SYSTEMS, INC. (A Metawater Company)
Page 1 of 2
This offer and all of the goods and sales of Aqua-Aerobic Systems, Inc. are subject only to the following terms and conditions. The acceptance of any order resulting
from this proposal is based on the express condition that the Buyer agrees to all the terms and conditions herein contained. Any terms and conditions in any order,
which are in addition to or inconsistent with the following, shall not be binding upon Aqua-Aerobic Systems, Inc. This proposal and any contract resulting therefrom,
shall be governed by and construed in accordance with the laws of the State of Illinois, without regard to conflicts of laws principles. Resale of any products purchased
from - Aqua-Aerobic Systems, Inc, is not permitted without prior written agreement with Aqua-Aerobic Systems, Inc expressly consenting to such resale. Any party
who sells a product purchased from Aqua-Aerobic Systems, Inc, is subject to the terms and conditions included herein.
DURATION OF QUOTATION
This proposal of Aqua-Aerobic Systems, Inc. shall in no event be effective more than 30 days from date thereof, unless specifically stated otherwise, and is subject to
change at any time prior to acceptance.
PROPRIETARY INFORMATION
This proposal, including all descriptive data, drawings, material, information and know-how disclosed by Aqua-Aerobic Systems, Inc. to Buyer in relation hereto is
confidential information intended solely for the confidential use of Buyer, shall remain the property of Aqua-Aerobic Systems, Inc. and shall not be disclosed or
otherwise used to the disadvantage or detriment of Aqua-Aerobic Systems, Inc. in any manner.
PAYMENT TERMS; ORDERS;
Unless specifically stated otherwise, quoted terms are Net 30 Days from invoice date. Past-due charges are 1.5% per month and will apply only on any past-due
balance. Aqua-Aerobic Systems, Inc. does not allow retainage of any invoice amount, unless authorized in writing by an authorized representative of our Loves Park,
Illinois office. Terms of payment are within Aqua-Aerobic Systems, Inc's sole discretion, and unless otherwise agreed to by Aqua-Aerobic Systems, Inc, payment terms
must be accepted by Aqua-Aerobic Systems, Inc prior to Aqua-Aerobic Systems' acceptance of an order. Payment for the products must be made by approved credit
card, check, wire transfer, or some other prearranged payment method unless credit terms have been agreed to by Aqua-Aerobic Systems, Inc. Invoices are due and
payable within the time period noted on the invoice, measured from the date of the invoice. Orders are not binding until accepted by Aqua-Aerobic Systems, Inc.
SECURITY
If at any time the financial responsibility of the Buyer becomes unsatisfactory to Aqua-Aerobic Systems, Inc., or Aqua-Aerobic Systems, Inc. otherwise deems itself
insecure as to receipt of full payment of the purchase price from Buyer hereunder, Aqua-Aerobic Systems, Inc. reserves the right to require payment in advance or
security or guarantee satisfactory to Aqua-Aerobic Systems, Inc. of payment in full of the purchase price.
SHIPMENT
Shipping dates are not a guarantee of a particular day of shipment and are approximate, being based upon present production information, and are subject to change
per the production schedules existing at time of receipt of purchase order. Aqua-Aerobic Systems, Inc. shall not be responsible for any delay in shipment for causes
beyond its control including, but not limited to, war, riots, strikes, labor trouble causing interruption of work, fires, other casualties, transportation delays,
modification of order, any act of governmental authorities or acts of God. Quoted shipment dates in this proposal are approximate dates goods will be shipped and,
unless agreed to in writing by Aqua-Aerobic Systems, Inc., Buyer may not postpone or delay the dates of shipment of goods from our plant or from our supplier's
plants beyond the dates set forth in this proposal. Buyer is required to notify Aqua- Aerobic Systems, Inc within 7-days of any discrepancies with shipment.
SHIPPING CHARGES; TAXES and OTHER RELATED FEES. Separate fees for shipping and handling will be charged on all purchases unless specifically stated
otherwise. Prices quoted do not include any taxes, customs duties, or import fees. The Buyer is responsible for sales use and all other taxes and fees associated with the
purchase. If aqua-Aerobic Systems, Inc. is required by any taxing authority to collect or to pay any such tax, duty or fee, the Buyer shall be separately billed at such
time for the amounts Aqua-Aerobic Systems, Inc is required to pay
TITLE AND RISK OF LOSS
F.O.B. Destination - Delivery of goods to the destination shall be deemed delivery to the Buyer, and upon such delivery, title to such goods and risk of loss or damage
shall be upon Buyer.
F.O.B. Aqua-Aerobic Systems, Inc's plant at Loves Park, Illinois - Delivery of the goods sold hereunder to the carrier shall be deemed delivery to the
Buyer, and upon such delivery, title to such goods and risk of loss or damage shall be upon Buyer.
INSURANCE
Unless the goods are sold on a CIF basis, the Buyer shall provide marine insurance for all risks, including war and general coverage. Aqua-Aerobic Systems, Inc will
provide evidence of coverage upon request. At no time will Aqua-Aerobic Systems, Inc issue a certificate of insurance listing Buyer as additional insured unless under fully
executed contract and Aqua-Aerobic Systems, Inc is providing start-up services.
LIMITATION OF ACTION
No action shall be brought against Aqua-Aerobic Systems, Inc. for any breach of its contract of sale more than two years after the accrual of the cause of action
thereof, and, in no event, unless the Buyer shall first have given written notice to Aqua-Aerobic Systems, Inc., of any claim of breach of contract within 30 days after
the discovery thereof.
CANCELLATION CLAUSE
No acceptance of this proposal, by purchase order or otherwise, may be modified except by written consent of Aqua-Aerobic Systems, Inc. nor may it be canceled
except by prior payment to Aqua-Aerobic Systems, Inc. the following sums as liquidated damages therefore: 1) If cancellation is prior to commencement of production
and prior to the assumption of any obligations by Aqua-Aerobic Systems, Inc. for any materials or component parts, a sum equal to 15% of the total purchase price; 2)
If cancellation is after the commencement of production or after the assumption of any obligations by Aqua-Aerobic Systems, Inc. for any materials or component
parts, a sum equal to the total of the direct, out-of-pocket expenses incurred to the date of cancellation for labor, machine time, materials and any charges made to us
by suppliers for cancellation, plus 30% of the total purchase price. All charges and expenses shall be as determined by Aqua-Aerobic Systems, Inc. In the event any
items are used by Aqua-Aerobic Systems, Inc. to fill a subsequent order, then upon receipt of payment for such order, Aqua-Aerobic Systems, Inc. shall pay the Buyer
a sum equal to the direct out-of-pocket expenses previously charged and received from Buyer.
Page 4 of 5Copyright 2026, Aqua-Aerobic Systems, Inc Printed: August 27, 2026
PROPOSAL DATE: August 27, 2026 Proposal#: 184875
TERMS AND CONDITIONS OF AQUA-AEROBIC SYSTEMS, INC. (A Metawater Company)
Page 2 of 2
QUALIFIED ACCEPTANCE AND INDEMNITY
In the event the acceptance of this proposal by Buyer either is contingent upon or subject to the approval by any third party such as, but not limited to, a consulting
engineer, with respect to goods, parts, materials, descriptive data, drawings, calculations, or any other matter, then upon such approval by any third party, Aqua-
Aerobic Systems, Inc. shall have no liability to Buyer or to any third party so long as the goods sold and delivered by Aqua- Aerobic Systems, Inc. conform to this
proposal. In the event any such third party requires modifications in the proposal prior to the approval thereof, Aqua-Aerobic Systems, Inc. may at its sole option
and without liability to any party elect to cancel this proposal or return the purchase order to Buyer. In the event Aqua-Aerobic Systems, Inc. elects to modify
this proposal to conform to the requirements for approval by any third party, Aqua- Aerobic Systems, Inc. in such event shall have no liability to Buyer or to any
third party so long as the goods sold and delivered by Aqua-Aerobic Systems, Inc. conform to this proposal as modified.
Buyer agrees to indemnify and save harmless Aqua-Aerobic Systems, Inc. from and against all costs and expenses and liability of any kind whatsoever
arising out of or in connection with claims by third parties so long as the goods sold hereunder conform to the requirements of this proposal as approved by
any third party.
WARRANTY; LIMITATION OF LIABILITY; AND DISCLAIMER
In return for purchase and full payment for Aqua-Aerobic Systems, Inc. goods, we warrant new goods provided by us to be free from defects in materials and
workmanship under normal conditions and use for a period of one year from the date the goods are put into service, or eighteen months from date of shipment
(whichever first occurs). If the goods include an “Endura Series” motor, the complete Endura Series unit shall be warranted by Aqua-Aerobic Systems, Inc to be
free from defects in materials and workmanship under normal conditions and use for three years from the date the product is put into service or 42 months from the
date of shipment (whichever occurs first).
OUR OBLIGATION UNDER THIS WARRANTY IS EXPRESSLY AND EXCLUSIVELY LIMITED to replacing or repairing (at our factory at Loves Park,
Illinois) any part or parts returned to our factory with transportation charges prepaid, and which our examination shall show to have been defective. Prior to return
of any goods or its parts to our factory, Buyer shall notify Aqua-Aerobic Systems, Inc. of claimed defect, and
Aqua-Aerobic Systems, Inc. shall have the privilege of examining the goods at Buyer's place of business or where the goods have otherwise been placed in service.
In the event this examination discloses no defect, Buyer shall have no authority to return the goods or parts to our factory for the further examination or repair. All
goods or parts shall be returned to Buyer, F.O.B. Loves Park, Illinois. This warranty shall not apply to any goods or part which has been repaired or altered outside
our factory, or applied, operated or installed contrary to our instruction, or subjected to misuse, chemical attack/degradation, negligence or accident. This
warranty and any warranty and guaranty of process or performance shall no longer be applicable or valid if any product, including any software program,
supplied by Aqua-Aerobic Systems, Inc., is modified or altered without the written approval of Aqua-Aerobic Systems, Inc. Our warranty on accessories and
component parts not manufactured by us is expressly limited to that of the manufacturer thereof.
THE FOREGOING WARRANTY IS MADE IN LIEU OF ALL OTHER WARRANTIES, EXPRESS OR IMPLIED, AND OF ALL
OTHER LIABILITIES AND OBLIGATIONS ON OUR PART, INCLUDING ANY LIABILITY FOR NEGLIGENCE, STRICT
LIABILITY, OR OTHERWISE; AND ANY IMPLIED WARRANTY OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR
PURPOSE IS EXPRESSLY DISCLAIMED; AND WE EXPRESSLY DENY THE RIGHT OF ANY OTHER PERSON TO INCUR OR
ASSUME FOR US ANY OTHER LIABILITY IN CONNECTION WITH THE SALE OF ANY GOODS PROVIDED BY US. THERE
ARE NO WARRANTIES OR GUARANTEES OF PERFORMANCE UNLESS SPECIFICALLY STATED OTHERWISE.
UNDER NO CIRCUMSTANCES, INCLUDING ANY CLAIM OF NEGLIGENCE, STRICT LIABILITY, OR OTHERWISE,
SHALL AQUA-AEROBIC SYSTEMS, INC. BE LIABLE FOR ANY INCIDENTAL OR CONSEQUENTIAL DAMAGES, COSTS
OF CONNECTING, DISCONNECTING, OR ANY LOSS OR DAMAGE RESULTING FROM A DEFECT IN THE GOODS.
LIMIT OF LIABILITY: AQUA-AEROBIC SYSTEMS, INC.’S TOTAL LIABILITY UNDER THE ABOVE WARRANTY IS
LIMITED TO THE REPAIR OR REPLACEMENT OF ANY DEFECTIVE PART. THE REMEDIES SET FORTH HEREIN ARE
EXCLUSIVE, AND OUR LIABILITY WITH RESPECT TO ANY CONTRACT OR SALE, OR ANYTHING DONE IN
CONNECTION THEREWITH, WHETHER IN CONTRACT, IN TORT, UNDER ANY WARRANTY, OR OTHERWISE, SHALL
NOT, IN ANY CASE, EXCEED THE PRICE OF THE GOODS UPON WHICH SUCH LIABILITY IS BASED.
Final acceptance of this proposal must be given to Aqua-Aerobic Systems, Inc. at their office in Loves Park, Illinois. Please acknowledge
acceptance by signing the proposal and returning it to Aqua-Aerobic Systems, Inc.
Accepted by:Offer Respectfully Submitted,
By:Aqua-Aerobic Systems, Inc.Date:Thomas Mangione, AMS Senior Sales Engineer
Company:
Page 5 of 5Copyright 2026, Aqua-Aerobic Systems, Inc Printed: August 27, 2026
North Bay Break Out Pricing Inclusive of Engineering, Freight, & Service
Centertube Assemblies 29,981$
Backwash Assemblies 14,193$
Vacuum Gauges/Transmitters 6,152$
Float Switches 1,866$
Pressure Transducers 5,945$
Influent Valves 11,750$
Spare Parts 23,243$
Controls Upgrade (installed) 75,182$
Total 168,311$
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No.
From: Loretta Swanson, Director Ext: 769
Department: Public Works Briefing: ☒
Action Agenda: ☐
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): August 31, 2026 and
September 14, 2026 Agenda Date(s): Informational only
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other
(Please ensure proper internal review channels have been followed, this is the responsibility of the
requesting Department)
Item: County Comment on new SR 3 Freight Corridor Access Report and Plan
Background/Executive Summary:
Public Works and Community Development staff have reviewed materials provided by WSDOT in
advance of an upcoming access hearing for the new SR 3 Freight Corridor.
Summary:
▪ The report and plans will be difficult for affected property owners to follow. Changes to the report
and plans are recommended to improve understanding and readability.
▪ The report should include reference to Log Yard Road designation as a First/Last mile connector
route.
▪ The report and plans are not always consistent when describing the type and location of various
access points to the new SR 3 Freight Corridor. Examples include: one or two roundabouts
(RABs) at the north end, right in right out connections (none for Belfair Water Reclamation
Facility and PUD 3?).
▪ The report and plans show future access breaks west of the bypass only at Romance Hill and Log
Yard Road. The Freight Corridor bisects the UGA and without access east, approximately 250
acres, (primarily Medium Density R-5) are stranded.
▪ The report notes various planning documents. The adopted CEDS should also be referenced.
▪ The report notes a NEPA re-evaluation is underway for scope changes. What scope changes and
what is the timeline?
▪ Intersection Control Evaluations (ICE) were performed for connection points. The resulting
design is for one-lane RABs projected to require two lanes in 2040 at the cost of developers or the
county.
▪ All proposed limited access will be fenced.
▪ Illumination will be provided at the RABs, right-in right-out access to the Water Reclamation
facility and Brazier Lane. No illumination is proposed at the future Log Yard and Romance Hill
RABs.
▪ No signage is proposed for the WRF access, but is for Belwood neighborhood, BPA, and Lake
Flora Road access.
▪ Rapid Rectangular Flashing Beacons (RRFBs) are to be installed at Lake Deveraux Road
crossing with advanced warning. It is unclear what type pedestrian crossing improvements are
planned for the southern RABs.
▪ The report notes four areas with significant utility relocations, including the Water Reclamation
Facility. The force main conveying all Belfair wastewater lies under the Freight Corridor
alignment.
▪ The project will reconstruct a portion of Bellwood Lane, which the State then proposes to
“turnback” to the County.
▪ The report states the Freight Corridor is “forward compatible” with Romance Hill and Lake Flora
Rd RABs planned as part of the County’s future development.
The new SR 3 Freight Corridor project is designed to alleviate traffic congestion in Belfair associated
with high volumes of daily travelers and oversized freight loads. An access hearing is necessary for new
state highways, and in accordance with RCW 47.52.131, WSDOT provided the proposed access control
information for review and comment by September 25, 2026.
Associated Costs/Budget Impact:
Public Outreach:
WSDOT will provide access hearing outreach.
Requested Action:
Request the Board provide direction on staff-prepared comments in response to the SR 3 Freight Corridor
Access Report and Plan.
Attachment(s):
Mason County Administrator
411 N 5th Street
Shelton, WA 98584
(360) 427-9670 ext. 419
Mason County Commissioner
Briefing Items from County Administrator
Support Services
September 14, 2026
Specific Items for Review
→ Public Records Request (PRR) update – McKenzie Smith
→ GovQA Public Records software cost – McKenzie Smith
→ Board of Equalization (BOE) application – Kim Monroe
→ Historic Preservation Grant award – Kelly Frazier
→ Grant update – Tanessa Noll
→ Budget workshop dates – Jennifer Beierle
→ August 2026 financial report – Jennifer Beierle
Administrator Updates
Commissioner Discussion
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No.
From: McKenzie Smith Ext: 589
Department: Support Services Briefing: ☒
Action Agenda: ☐
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): September 14, 2026 Agenda Date(s): Click or tap here to enter text.
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other
(Please ensure proper internal review channels have been followed, this is the responsibility of the
requesting Department)
Item:
2026 Public Records Request Year to Date
Background/Executive Summary:
In 2026, 497 Public Records Requests (PRR) have been received and completed to date. (All data in this
report excludes the Sheriff’s Office). Staff spent approximately 483 hours this year fulfilling these
requests.
The departments with the largest number of requests are:
Community Development – 87, Auditor Recording – 60, Environmental Health/Public Health – 51,
Commissioner’s Office – 50. There were 64 multi-department requests.
The departments that spent the most hours fulfilling requests are:
Community Development – 172 hrs., Environmental/Public Health – 89 hrs., Commissioner’s Office – 52
hrs., Prosecutor – 35, Treasurer – 33. The logged hours for all departments total 633.
Requests were transferred primarily to the requestors electronically through the GovQA portal. The cost
for the GovQA program for 2026 was $28,483.22. A total of $202.55 in fees were collected for providing
paper copies for seven PRR’s.
Associated Costs/Budget Impact (amount, funding source, budget amendment, etc.):
N/A
Public Outreach:
N/A
Requested Action:
Informational only.
Attachment(s):
Department Request Tracking 2026
Staff Hours Report
Jan Feb Mar Apr May Jun Q2 Jul Aug Q3 Nov Dec Q4 Total
2 3 5 3 2 1 6 4 5 9 0 0 0 25
0 0 1 1 2 1 4 5 3 8 0 0 0 13
2 1 0 1 4 3 8 2 4 7 0 0 0 18
5 12 10 7 7 3 17 6 10 16 0 0 0 60
4 6 6 11 9 7 27 4 0 7 0 0 0 50
7 9 8 9 11 15 35 13 13 28 0 0 0 87
0 0 0 0 1 7 8 1 0 1 0 0 0 9
0 0 0 0 0 0 0 0 1 1 0 0 0 1
2 3 2 5 1 7 13 5 4 10 0 0 0 30
0 0 0 0 0 0 0 0 0 0 0 0 0 0
0 4 3 2 2 3 7 1 0 1 0 0 0 15
0 1 0 0 0 0 0 0 0 0 0 0 0 1
5 3 7 9 10 9 28 12 7 21 0 0 0 64
0 0 0 0 0 0 0 0 1 1 0 0 0 1
4 1 3 4 5 4 13 5 14 20 0 0 0 41
0 0 0 0 0 0 0 0 0 0 0 0 0 0
1 2 0 2 3 5 10 3 4 8 0 0 0 21
0 0 0 4 1 2 7 1 3 6 0 0 0 13
1 3 0 0 1 0 1 1 0 1 0 0 0 6
3 9 5 5 3 4 12 5 2 9 0 0 0 38
0 0 0 0 1 0 1 0 0 0 0 0 0 1
36 57 50 63 63 71 197 68 71 154 0 0 0 494
Tuesday, September 8, 2026 Page 1 of 1
WSU Extension 0 0 0
Total:143 15 0
Public Works - Utilities & Waste 4 0 0
Treasurer 17 2 0
Public Health 3 1 0
Public Works - Roads 0 2 0
Prosecutor 8 1 0
Public Defense 0 0 0
0 0
Information Technology (IT)1
Parks 0 0 0
Facilities & Grounds 0 0 0
Multiple Departments 15 2 0
Human Resources 7
Emergency Management 0 0 0
0 0
Environmental Health 7 1 0
Community Development 24 2 0
Coroner 0 0 0
Auditor - Recording 27 0 0
Commissioners 16 3 0
Auditor - Elections 1 0 0
Auditor - Financial 3 1 0
Department Request Tracking - 2026
Department Q1 Sept Oct
Assessor 10 0 0
Department Hours Spent Request Count
WSU Extension 1 1
Treasurer 33 38
Public Works/Utilities & Waste 24 19
Prosecutor 35 41
Parks 1 1
Multiple Departments 153 64
IT 0 1
Human Resources 23 15
Env/Public Health 89 51
Emergency Management 0 1
Coroner 2 9
Community Development 172 87
Commissioners 52 50
Auditor Recording 18 60
Auditor Financial 12 18
Auditor Elections 11 13
Assessor 7 25
Total Hrs 633 494 Total Requests
1
33
24
35
1
153
0
23
89
0
2
172
52
18
12
11
7
0 20 40 60 80 100 120 140 160 180 200
WSU Extension
Treasurer
Public Works/Utilities & Waste
Prosecutor
Parks
Multiple Departments
IT
Human Resources
Env/Public Health
Emergency Management
Coroner
Community Development
Commissioners
Auditor Recording
Auditor Financial
Auditor Elections
Assessor
Hours Spent
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No.
From: McKenzie Smith Ext: 589
Department: Support Services Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): September 14, 2026 Agenda Date(s): September 29, 2026
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other
(Please ensure proper internal review channels have been followed, this is the responsibility of the
requesting Department)
Item:
GovQA Public Records Tracking System Cost Increase
Background/Executive Summary:
In 2021, approval was given to purchase and implement GovQA public records tracking software to
improve the manage of public records requests and align with the Sheriff’s Office, which was using the
program at the time. Since then, GovQA has been maintained under an annual software contract that
renews each January. Over time, the cost of the software has increased, and Mason County is now
required to enter into a three year contract.
The 2026 contract price is $28,483.22. The anticipated annual prices of the three-year contract are as
follows:
2027 - $29,400.08
2028 - $32,340.09
2029 - $35,574.10
Associated Costs/Budget Impact (amount, funding source, budget amendment, etc.):
N/A
Public Outreach:
N/A
Requested Action:
Approval for the County Administrator to sign the three-year GovQA software contract for continued use
of the public records tracking system.
Attachment(s):
2026 Contract Invoice
2027-2029 Three-Year Contract
THIS IS NOT AN INVOICE Order Form
Prepared for
Mason County, WA
Order #: Q-568736
Prepared: 04 Sep 2026
Page 1 of 7
Granicus Proposal for Mason County, WA
ORDER DETAILS
Prepared By:Andi Vargas
Phone:
Email:andi.vargas@granicus.com
Order #:Q-568736
Prepared On:04 Sep 2026
Expires On:31 Dec 2026
Currency:USD
Payment Terms:Net 30 (Payments for subscriptions are due at the beginning of the period of
performance.)
Period of Performance: 01 Jan 2027 - 31 Dec 2027
ORDER TERMS
Current Subscription
End Date:
Initial Order Term End
Date:
31 Dec 2026
31 Dec 2029
Order Form
Mason County, WA
Order #: Q-568736
Prepared: 04 Sep 2026
Page 2 of 7
PRICING SUMMARY
The pricing and terms within this Proposal are specific to the products and volumes contained within this
Proposal.
·Once purchased data storage has been exceeded, data storage is billed in increments of 1TB over
the purchased data storage amounts herein and will be assessed an additional annual fee of
$1,200.00 and billed in arrears. Storage is reviewed annually and is adjusted at the next annual
renewal. Throughout the term of the contract Mason County, WA is able to contact Granicus for a
report on how much storage has been used.
Renewing Subscription Fees
Solution Billing
Frequency Quantity/Unit Annual Fee
Advanced Email Tracking Annual 1 Each $0.00
Hosted Data Storage (TB)Annual 5 Each $7,698.25
FOIA Module Non Enterprise Annual 1 Each $19,128.90
Fortress Hosting Annual 1 Each $0.00
Hosted Data Storage (TB)Annual 1 Each $0.00
WA State JLARC Reporting Annual 1 Each $2,572.93
SUBTOTAL:$29,400.08
Order Form
Mason County, WA
Order #: Q-568736
Prepared: 04 Sep 2026
Page 3 of 7
FUTURE YEAR PRICING
Period of PerformanceSolution(s)01 Jan 2028 - 31 Dec 2028 01 Jan 2029 - 31 Dec 2029
Advanced Email Tracking $0.00 $0.00
Hosted Data Storage (TB)$8,468.08 $9,314.88
FOIA Module Non Enterprise $21,041.79 $23,145.97
Fortress Hosting $0.00 $0.00
Hosted Data Storage (TB)$0.00 $0.00
WA State JLARC Reporting $2,830.22 $3,113.25
SUBTOTAL:$32,340.09 $35,574.10
Order Form
Mason County, WA
Order #: Q-568736
Prepared: 04 Sep 2026
Page 4 of 7
PRODUCT UPDATES
FOR INFORMATION ON RECENT AND UPCOMING PRODUCT ENHANCEMENTS ACROSS THE GRANICUS
PORTFOLIO, PLEASE REFER TO THE SEMIANNUAL UPDATE INFORMATION ON THIS WEBPAGE:
: HTTPS://GRANICUS.COM/SEMIANNUAL-UPDATES/
PRODUCT DESCRIPTIONS
Solution Description
Advanced Email Tracking Advanced Email Tracking
Hosted Data Storage (TB)A secure, cloud-based repository for storing documents related to records
requests, designed to meet public sector compliance standards while
ensuring dependable access and retention.
FOIA Module Non Enterprise A centralized public records request management and tracking platform
which includes:
A branded public portal for request intake with a patented, request
deflection technology option
Automated date calculation that uses public records law and organization
work schedules to calculate request due dates
Highly configurable workflow rules to automate request processing tasks
Request tracking with monitoring tool, configurable escalations, and a
complete audit trail
A robust reporting suite
Fortress Hosting Legacy - Fortress Hosting
Hosted Data Storage (TB)A secure, cloud-based repository for storing documents related to records
requests, designed to meet public sector compliance standards while
ensuring dependable access and retention.
WA State JLARC Reporting WA State JLARC Reporting
Order Form
Mason County, WA
Order #: Q-568736
Prepared: 04 Sep 2026
Page 5 of 7
TERMS & CONDITIONS
·This quote, and all products and services delivered hereunder are governed by the terms located at
https://granicus.com/legal/licensing, including any product-specific terms included therein (the “License
Agreement”). If your organization and Granicus has entered into a separate agreement or is utilizing a
contract vehicle for this transaction, the terms of the License Agreement are incorporated into such separate
agreement or contract vehicle by reference, with any directly conflicting terms and conditions being resolved
in favor of the separate agreement or contract vehicle to the extent applicable.
·If submitting a Purchase Order, please include the following language: The pricing, terms and conditions of
quote Q-568736 dated 04 Sep 2026 are incorporated into this Purchase Order by reference and shall take
precedence over any terms and conditions included in this Purchase Order.
·This quote is exclusive of applicable state, local, and federal taxes, which, if any, will be included in the invoice.
It is the responsibility of Mason County, WA to provide applicable exemption certificate(s).
·Any lapse in payment may result in suspension of service and will require the payment of a setup fee to
reinstate the subscription.
·AI SYSTEM USAGE: Notwithstanding anything to the contrary in any contract between Client and Granicus,
Client’s use of AI functionality contained in any Granicus product or service will be subject to the terms set forth
in the AI Addendum located here: https://granicus.com/wp-content/uploads/AI-Functionality-All-
Products.pdf Any conflict between the terms of the contract and the AI Addendum will be resolved in favor of
the Addendum. If Client is not willing or able to accept the terms set forth in the Addendum, Client is not
permitted to access or use any AI functionality absent separate written agreement between Client and
Granicus.
Tier Low High
1 0 99
2 100 299
3 300 499
4 500 999
5 1,000 2,499
6 2,500 4,999
7 5,000 7,499
8 7,500 10,000
Annual
Request
Volume
(ARV)
Subsequent tiers 2,500
Client will be renewed in the ARV tiers specified in the table above for use of Records Requests products (i.e.,
GovQA) based on the actual Request Volumes available in the Client's production environment from beginning
Order Form
Mason County, WA
Order #: Q-568736
Prepared: 04 Sep 2026
Page 6 of 7
of the current Term up to the provision of a renewal quote projected as an ARV.
If less than six (6) months of Request Volume data is available, client will be renewed at the same tier as the
previous Term.
Order Form
Mason County, WA
Order #: Q-568736
Prepared: 04 Sep 2026
Page 7 of 7
BILLING INFORMATION
Billing Contact:Purchase Order
Required?
[ ] - No
[ ] - Yes
Billing Address:PO Number:
If PO required
Billing Email:Billing Phone:
If submitting a Purchase Order, please include the following language:
The pricing, terms, and conditions of quote Q-568736 dated 04 Sep 2026 are incorporated into this Purchase
Order by reference and shall take precedence over any terms and conditions included in this Purchase Order.
AGREEMENT AND ACCEPTANCE
By signing this document, the undersigned certifies they have authority to enter the agreement. The
undersigned also understands the services and terms.
Mason County, WA
Signature:
Name:
Title:
Date:
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No.
From: Kim Monroe Ext: 422
Department: Human Resources Briefing: ☒
Action Agenda: ☐
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): 9/14/2025 Agenda Date(s): Click or tap here to enter text.
Internal Review: ☐ Finance ☒ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other
(This is the responsibility of the requesting Department)
Item: We received a BOE member Application on 9/1/2026
Background/Executive Summary:
The Board of Equalization (BOE) consists of three regular members and one alternate member. There is
currently one open position for an alternate BOE member.
The applicant provided an address in Coupeville WA, outside the qualifications per the RCW.
The application is incomplete. The Clerk attempted to contact the applicant via email, it was returned as
undeliverable. The candidate did not provide a telephone number or additional contact information.
Budget Impact (amount, funding source, budget amendment, etc.):
Public Outreach:
Requested Action:
Determine how the Commissioners would like to proceed regarding the open alternate BOE member
position and the applicant’s eligibility.
Attachment(s):
Application
RCW 84.48.014 County board of equalization—Composition of board —Appointment—Qualifications.
The board of equalization of each county shall consist of not less than three nor more than seven members
including alternates. Such members shall be appointed by a majority of the members of the county
legislative authority, and shall be selected based upon the qualifications established by rule by the
department of revenue and shall not be a holder of any elective office nor be an employee of any elected
official: PROVIDED, HOWEVER, The county legislative authority may itself constitute the board at its
discretion. Any member who does not attend the school required by RCW 84.48.042 within one year of
appointment or reappointment shall be barred from serving as a member of the board of equalization
unless this requirement is waived for the member by the department for just cause. [1988 c 222 s 21; 1970
ex.s. c 55 s 3.] Effective date—1988 c 222: See note following RCW 84.40.040. Effective date—1970
ex.s. c 55: See note following RCW 84.36.050. Certified on 7/12/2024 RCW 84.48.014 Page 1
WAC 458-14-035 Qualifications of members—Term—Organization of board—Quorum—
Adjournment—Alternate and interim members. (1) Board members shall be residents of the county where
the board is located and shall attend the department's training seminar held pursuant to WAC 458-14-156
within one year of appointment or reappointment unless this requirement is waived in writing by the
assistant director of the department's property tax division, or his or her designee, for just cause. (2) The
board shall consist of at least three members and no more than seven members, including alternate
members. Board members shall be appointed or reappointed by the county legislative authority prior to
June 1st, and their appointment shall be for a term of three years or until their successors are appointed.
Board members who are appointed by the county legislative authority may be removed by a majority vote
of the county legislative authority. (3) The members of the board shall elect a chairman and vice chairman
once each year, at the beginning of the regularly convened session. (4) The members of the board shall
take an oath once each year prior to the regularly convened session to fairly and impartially per form their
duties as members of the board. (5) All orders of the board shall be decided by majority vote. (6) A
majority of the board shall constitute a quorum. (7) The board may adjourn from time to time during the
regularly convened session but shall not be adjourned sine die, until the last day of the twenty-eight day
period, and shall be considered adjourned after the expiration of the twenty-eight day period, for purposes
of the regularly convened session. The board shall adjourn after each re convened session when the
purposes for which the reconvened session was requested or required shall have been accomplished. (8)
The county legislative authority may appoint alternate board members or interim board members, as it
deems necessary. Alternate and interim board members shall meet the same qualifications and subscribe
to the same oath as regular members, and shall attend the next regularly scheduled board training seminar
held by the department following their appointment, unless this requirement is waived in writing by the
assistant director of the department's property tax division, or his or her designee, for just cause. (9) No
member of a county legislative authority may sit as a board member unless the entire board is comprised
of members of the county legislative authority. (10) Persons who have been employed in the assessor's
office shall not sit on that county's board for a period of two years after leaving their employment.
[Statutory Authority: RCW 84.08.010, 84.08.070 and 84.48.200. WSR 90-23-097, § 458-14-035, filed
11/21/90, effective 12/22/90.] Certified on 2/20/2023 WAC 458-14-035 Page 1
Entry #: 97 Board of Equalization (BOE)Status: Submitted Submitted: 9/1/2026 3:26 PM
Advisory Board Name:
Board of Equalization (BOE)
Name:
Malissa Jordan
Today's Date:
9/1/2026
Address
Voting Precinct:
Phone Email
Community Service:
Whidbey Island Indivisible Organization
Employment:
see attached
What do you perceive is the role or purpose of this advisory board?
to serve as a quasi-judicial, independent body that ensures property taxes are distributed fairly and equitably.
What interest or skills do you wish to offer this advisory board?
Valuation & Real Estate Expertise, Legal, Regulatory, & Compliance,Analytical & Deliberative
List any financial, professional, or voluntary affiliations that could create a potential conflict of interest:
na
Required Training:
Participation is dependent on attending certain trainings such as the Open Public Meetings Act
(OPMA) and Public Records Act (PRA) trainings at no cost to you. Will you be able to attend
such trainings?
Yes or No:
Yes
How much time can you com-
mit to this advisory board:
Quarterly, Monthly, Weekly, Daily
Are you a U.S. citizen and
Mason County resident?
Yes
*For Civil Service applications ONLY,
what is your political party?
republican
*For Wake Board Advisory Committee applications ONLY:
In support of..., In opposition of..., Technical position
*For TRL Board applications ONLY,
what is your budget experience?
25yrs
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No.
From: Tanessa Noll Ext: 595
Department: Central Services Briefing: ☒
Action Agenda: ☐
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): 9/14/2026 Agenda Date(s): Click or tap here to enter text.
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other
(This is the responsibility of the requesting Department)
Item:
Grant Development and Grant Writer Work Update
Background/Executive Summary:
Provide an update on current grant development activities, including grants awarded, and pending
applications. The briefing will highlight recent accomplishments, current priorities and challenges, and
provide an opportunity for Commissioner questions and input.
Budget Impact (amount, funding source, budget amendment, etc.):
N/A
Public Outreach:
N/A
Requested Action:
Provide questions, comments, or direction regarding current and future grant priorities, as appropriate.
Attachment(s):
Grant Development Fall 2026 Report
.
� MASON COUNTY MONTHLY
FINANCIAL REPORT AU6UST2026
NAME OF BOND OR LOAN
MASON COUNTY LTGO 2013 B-JAIL
MAS0144-2-1 PUBLIC WORKS BOND FUND
N BAY CASE INLET LTGO REF 2017
WATER METER BEARDS COVE '18A
WATER METER BEARDS COVE '19
MASON COUNTY L TGO 2021 REF BOND
MASON COUNTY L TGO 2020B REF BOND
MASON COUNTY L TGO 2020A REF BOND
MASON COUNTY:BELFAIR SEWER EXT-DOC
TOTAL COUNTY DEBT AT END OF MONTH
AS OF May 27, 2021
REMAINING NON VOTED DEBT CAPACITY
VOTED DEBT CAPACITY
REMAINING COUNTY DEBT CAPACITY
OUTSTANDING COUNTY DEBT
ORIGINAL APRX
ORIGINATION LOAN INTEREST
YEAR
2014
2016
2018
2019
2019
2021
2021
2021
2020
AMOUNT
1,620,000
8,370,000
4,435,000
166,000
107,400
3,167,955
1,175,385
7,259,095
2,648,452
RATE FUND
3.00% REET 1 350
2.12% COUNTY ROADS 105
3.50% NORTH BAY SEWER 403
2.75% BEARDS COVE WATER 412
3.13% BEARDS COVE WATER 412
1.06% BELFAIR SEWER 413
1.72% RUSTLEWOOD FUND 411
1.00% REET 1 350 & BELFAIR SEWER 413
0.54% BELFAIR SEWER 413
J:\Financials\2026 Financials\2026 August Financial Report
BALANCE
710,000
965,000
3,385,000
146,937
95,940
1,644,370
1,009,890
3,360,065
2,109,842
13,427,044
107,238,013
95,923,650
203,161,663
MATURITY
YEAR
2033
2027
2042
2058
2059
2030
2048
2032
2039
13
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No.
From: Jennifer Beierle Ext: 532
Department: Support Services Briefing: ☒
Action Agenda: ☐
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): August 24, 2026 Agenda Date(s):
Internal Review: ☒ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other
(Please ensure proper internal review channels have been followed, this is the responsibility of the
requesting Department)
Item:
2027 Budget Workshop
Background/Executive Summary:
One of the Board of County Commissioners’ most important responsibilities is adopting a balanced
budget by December 31 each year. The Board is holding a 2027 Budget Workshop to discuss priorities
and brainstorm ideas before development of the preliminary 2027 budget.
Associated Costs/Budget Impact (amount, funding source, budget amendment, etc.):
N/A
Public Outreach:
The budget process is open to the public, and public comment is encouraged during designated times
throughout the process.
Requested Action:
None
Attachment(s):
• Summary of General Fund Cash Balances, Budget to Actual Revenue & Expenditures from 2019
through 2025
• General Fund Budget to Actual Revenue, Expenditures, and Cash Balances comparing July of
2025 to July of 2026
General Fund Cash Balance as of 1/1/2019 7,857,952
2019 Budget Actual
Budget to Actual
Difference % Difference EFB at 12/31/19
Revenue 36,087,366 38,330,506 2,243,140 6.22%
Expense 36,808,395 34,088,013 2,720,382 7.39%
(721,029)4,242,494 12,100,445
2020 Budget Actual
Budget to Actual
Difference % Difference EFB at 12/31/20
Revenue 43,827,825 44,346,229 518,404 1.18%
Expense 43,418,623 40,178,159 3,240,464 7.46%
409,202 4,168,070 16,268,515
2021 Budget Actual
Budget to Actual
Difference % Difference EFB at 12/31/21
Revenue 40,567,833 43,886,614 3,318,781 8.18%
Expense 42,989,234 38,456,162 4,533,072 10.54%
(2,421,401)5,430,453 21,698,968
2022 Budget Actual
Budget to Actual
Difference % Difference EFB at 12/31/22
Revenue 41,489,842 45,729,023 4,239,181 10.22%
Expense 45,473,830 40,771,958 4,701,872 10.34%
(3,983,988)4,957,066 26,656,033
2023 Budget Actual
Budget to Actual
Difference % Difference EFB at 12/31/23
Revenue 42,974,627 45,869,673 2,895,046 6.74%
Expense 49,068,227 44,999,638 4,068,589 8.29%
(6,093,600)870,036 27,526,069
2024 Budget Actual
Budget to Actual
Difference % Difference EFB at 12/31/24
Revenue 45,352,859 48,254,447 2,901,588 6.40%
Expense 54,613,142 48,917,407 5,695,735 10.43%
(9,260,283)(662,960)26,863,109
2025 Budget Actual
Budget to Actual
Difference % Difference EFB at 12/31/25
Revenue 45,540,217 48,334,458 2,794,241 6.14%
Expense 58,491,943 50,835,967 7,655,976 13.09%
(12,951,726)(2,501,508)24,361,601
Average 7 year (2019-2025) revenues received over budget 6.44%
Average 7 year (2019-2025)expenditures expended under budget 9.65%
*Actual expenditures only
include 3 months of risk pool
billing. Due date changed from
October to January of each year.
*Actual revenue includes aprx
$1M one time ARPA
General Fund Cash Balance as of 1/1/2019 7,857,952
2019 Budget Actual
Budget to Actual
Difference % Difference EFB at 12/31/19
Revenue 36,087,366 38,330,506 2,243,140 6.22%
Expense 36,808,395 34,088,013 2,720,382 7.39%
(721,029)4,242,494 12,100,445
2020 Budget Actual
Budget to Actual
Difference % Difference EFB at 12/31/20
Revenue 43,827,825 44,346,229 518,404 1.18%
Expense 43,418,623 40,178,159 3,240,464 7.46%
409,202 4,168,070 16,268,515
2021 Budget Actual
Budget to Actual
Difference % Difference EFB at 12/31/21
Revenue 40,567,833 43,886,614 3,318,781 8.18%
Expense 42,989,234 38,456,162 4,533,072 10.54%
(2,421,401)5,430,453 21,698,968
2022 Budget Actual
Budget to Actual
Difference % Difference EFB at 12/31/22
Revenue 41,489,842 45,729,023 4,239,181 10.22%
Expense 45,473,830 40,771,958 4,701,872 10.34%
(3,983,988)4,957,066 26,656,033
2023 Budget Actual
Budget to Actual
Difference % Difference EFB at 12/31/23
Revenue 42,974,627 45,869,673 2,895,046 6.74%
Expense 49,068,227 44,999,638 4,068,589 8.29%
(6,093,600)870,036 27,526,069
2024 Budget Actual
Budget to Actual
Difference % Difference EFB at 12/31/24
Revenue 45,352,859 48,254,447 2,901,588 6.40%
Expense 54,613,142 48,917,407 5,695,735 10.43%
(9,260,283)(662,960)26,863,109
2025 Budget Actual
Budget to Actual
Difference % Difference EFB at 12/31/25
Revenue 45,540,217 48,334,458 2,794,241 6.14%
Expense 58,491,943 50,835,967 7,655,976 13.09%
(12,951,726)(2,501,508)24,361,601
Average 7 year (2019-2025) revenues received over budget 6.44%
Average 7 year (2019-2025)expenditures expended under budget 9.65%
2026 Budget
Projected Actual
Based on 7 year
prior actuals
Budget to Actual
Projected Difference % Difference
Projected EFB at
12/31/26
Revenue 48,123,295 51,222,435 3,099,140 6.44%
Expense 57,662,602 52,098,161 5,564,441 9.65%
(9,539,307) (875,726)23,485,875
2026 Budget
Projected Actual
Based on 2020
prior actuals
Budget to Actual
Projected Difference % Difference
Projected EFB at
12/31/26
Revenue 48,123,295 48,691,150 567,855 1.18%
Expense 57,662,602 53,360,972 4,301,630 7.46%
(9,539,307)(4,669,822)18,816,053
2026 Projections are updated with mid-year 2026 budget amendments.
*Actual revenue includes aprx
$1M one time ARPA
*Actual expenditures only include
3 months of risk pool billing. Due
date changed from October to
January of each year.
*Actual expenditures include risk
pool billing paid in January. Prior
due date was October of each
year.
*This projection is from the
average of the prior 7 year actuals.
*This projection is from 2020
difference in budget to actual. This
is the lowest year out of the prior
7 year actuals.