HomeMy WebLinkAbout2026/06/29 - Briefing Packet MASON COUNTY COMMISSIONER BRIEFING INFORMATION
FOR THE WEEK OF
June 29, 2026
In the spirit of public information and inclusion, the attached is a draft of information for
Commissioner consideration and discussion at the above briefing.
This information is subject to change, additions and/or deletion, and is not all inclusive of
what will be presented to the Commissioners.
Please see draft briefing agenda for schedule.
1854
BOARD OF MASON COUNTY COMMISSIONERS
DRAFT BRIEFING MEETING AGENDA
411 North Fifth Street, Shelton WA 98584
Week of June 29, 2026
Monday
Noon WA State Association of Counties Zoom Meeting*
Virtual Assembly
*This is being noticed as a Special Commission meeting because a quorum of the Mason County Commission may
attend this event and notification is provided per Mason County Code Chapter 2.88.020-Special Meetings.
Monday,June 29, 2026
Zoom link available on the Mason County website
Commission Chambers
Times are subject to change,depending on the amount of business presented
9:00 A.M. Executive Session—RCW 42.30.110(1)(iii)Potential Litigation
9:15 A.M. Closed Session—RCW 42.30.140(4)Labor Discussion
9:45 A.M. Sheriff's Office—Sheriff Ryan Spurling
9:55 A.M. Public Health—David Windom
10:00 A.M. Public Works—Loretta Swanson
Utilities&Waste Management
10:05 A.M. Support Services—Travis Adams
10:15 A.M. Break
2:00 P.M. Budget Workshop
Commissioner Discussion—as needed
Commission meetings are live streamed at http://www.masonwebtv.com/and public comment is accepted
via email msmithkmasoncountywa ogv;mail to Commissioners Office,411 N 5th Street,Shelton,WA
98584;or phone at(360)427-9670 ext.419. If you need to listen to the Commission meeting via
telephone,please provide your telephone number to the Commissioners' office no later than 4:00 p.m.the
Friday before the meeting. If special accommodations are needed,contact the Commissioners'office at
Shelton(360)427-9670 ext.419
Briefing Agendas are subject to change,please contact the Commissioners' office for the most recent
version.
Last printed 06/24/26 at 12:29 PM
N COT
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Mason County
Agenda Request Form
18
To: Board of Mason County Commissioners Item No.
From: Sheriff Spurting Ext: 313
Department: Sheriffs Office Briefing:
Action Agenda: El
Public Hearing: El
Special Meeting: O
Briefing Date(s): Agenda Date(s): Click or tap here to enter text.
Internal Review: ❑ Finance ® Human Resources O Legal O IT ❑ Risk ® Other
(Please ensure proper internal review channels have been followed, this is the responsibility of the
requesting Department)
Item: Conversion of a FTE-Patrol Deputy to a Patrol Lieutenant for the Sheriffs
Background/Executive Summary:
Commissioners,this restructuring is about improving supervision and balancing the Sheriff's Office
command structure.
Right now,Patrol carries Green Team, Gold Team, SET,and General Investigations.At the same time,we
have created the new CORE Team,which includes DARE, SRO,PIO,neighborhood watch, and other
community outreach duties.That team needs a clear supervisory home.
We are proposing to move General Investigations and CORE under the Civil Division and convert one
vacant Patrol Deputy FTE into a Lieutenant FTE assigned to Civil.This does not create a new agency
FTE.It realigns an existing vacant position so we can properly supervise investigations and community
outreach while allowing Patrol to focus on patrol operations and SET.
We have already been in contact with HR, and Civil Service has been advised.The end result is better
span of control, clearer accountability, and a structure that is more sustainable for the agency moving
forward.
Associated Costs/Budeet Impact(amount,finding source,budget amendment, etc.): The cost increase
is approximately$21,000 annually.That can be covered within this year's budget, but it will need to be
built into future budget years.
Public Outreach: N/A
Requested Action: Approval from the Board to convert a Patrol Deputy FTE to a Lieutenant position to
allow appropriate supervision and span of control.
Attachment(s): Organizations Charts
MCSO Re - Organization
Proposal _____
Citizens of
(3 u r n t Mason County
I G Sheriff
Executive
Assistant
Undersheriff
Chief Deputy Chief Deputy
Operations Civil
LT Records/Civil
Detective Gold Squad L•IN IT Civil Sergeant
Sergeant Patrol
Detective Days Night CSO Civil Deputies
Corporal Sergeant Sergeant (2)
Detectives C'rvil Clerk
(6) Corporal Corporal -:
Evidence Deputies Deputies _ Records
ES
(2) (5) (5) (7)
Cnizcns of
Msoon County
Proposed Executive Sheriff
Assistant
Undersheriff
Chief Deputy Chief Deputy
Operations Civil
LT LT LT
Gold Squad
- - -. Records/Civil Investigations
Patrol
_ Days Night - - - Civil Detective
Sergeant Sergeant Sergeant Sergeant
Corporal Corporal CSO Civil Deputies Detective
(2) Corporal
Deputies Deputies I is' n Detectives
(5) (5) og°u�. (s)
Evidence
(2)
a
Mason County
Agenda Request Form
18
i
To: Board of Mason County Commissioners Item No.
From: Shane Schoeneberg Ext:303
Department: Jail Briefing:
Action Agenda: ❑
Public Hearing: ❑
Special Meeting: ❑
Briefing Date(s): Click or tap hereto enter text. Agenda Date(s): Click or tap here to enter text.
Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ IT ❑ Risk ❑ Other
(Please ensure proper internal review channels have been followed, this is the responsibility of the
requesting Department)
Item:
Jail pharmacy change.
Background/Executive Summary:
The Jail's agreement with Omnicare pharmacy services expires August 31,2026. Jail medical has been
having difficulties with Omnicare regarding accessing emergent medication and taking verbal prescription
orders, since the Jail does not always have a doctor on-site.The Jail has signed an agreement with
Costless pharmacy to provide pharmaceutical services starting September 1.
Associated Costs/Budget Impact(amount,funding source,budget amendment, etc.):
Public Outreach:
Requested Action:
Attachment(s):
• . MASON COUNTY
iTi Public Health & Human Services
Briefing
June 29, 2026
Briefing Items
Homeless Response System Request for Proposals (RFP)—Melissa Casey
Discussion Items
Mason County
Agenda Request Form
issa
To: Board of Mason County Commissioners Item No.
From: Melissa Casey Ext:404
Department: Public Health Briefing:
Action Agenda:
Public Hearing: ❑
Special Meeting: ❑
Briefing Date(s): 6/29/26 Agenda Date(s): 7/7/26
Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ IT ❑X Risk ❑ Other
(Please ensure proper internal review channels have been followed, this is the responsibility of the
requesting Department)
Item: Homeless Response System Requests for Proposals
Background/Executive Summary:
Mason County Public Health&Human Services (MCPHHS)is seeking proposals for Homeless Crisis
Response System Services and the Acquisition,Development, or Preservation of Affordable Housing.The
Homeless Crisis Response System RFP is funded through the Consolidated Homeless Grant(CHG)and
Local Document Recording Fees(RCW 36.22.179—.1791),which are administered by Mason County.
These funding sources support programs and services that address the immediate needs of individuals and
families experiencing homelessness while helping them obtain and maintain stable housing. In addition,
MCPHHS is seeking proposals from qualified nonprofit or eligible organizations for projects that expand,
develop, acquire,or preserve affordable housing throughout Mason County. This funding opportunity
supports community efforts to prevent and end homelessness by increasing access to safe, stable, and
healthy housing for extremely low-income and very low-income individuals and families. Through these
investments,Mason County remains committed to strengthening its housing and homelessness response
system and improving housing stability for vulnerable residents across the community.
Associated Costs/Budget Impact(amount, funding source,budget amendment, etc.):
Funding Sources: $500,933 from Department of Commerce Consolidated Homeless Grant Contract
Number 26-46108-20,Local Document Recording Fees (RCW 36.22.250), Local Sales and Use Tax
(RCW 82.14.530, Substitute House Bill 1406-S.SL), Sales and Use Tax for Chemical Dependency or
Mental Health Treatment Services(AKA Treatment Sales Tax,RCW 82.14.460)
Public Outreach:
News Release
Requested Action:
Approval to read News Release announcing Homeless Response System Request for Proposals at the July
7"',2026 regular meeting and post the RFP applications on the Mason County Website
Attachment(s):
News Release,RFP Instructions
,4c.
r1,, irk
NEWS RELEASE
7/7/26
MASON COUNTY COMMISSIONERS' OFFICE
�s. 411 N 5TH ST, BLDG 1, SHELTON,WA 98584
TO: KMAS, KRXY, SHELTON-MASON COUNTY JOURNAL, THE OLYMPIAN,
SHELTON CHAMBER OF COMMERCE,NORTH MASON CHAMBER OF
COMMERCE, CITY OF SHELTON, ECONOMIC DEVELOPMENT
COUNCIL, THE SUN
RE: Homeless Response System Request for Proposals
Mason County Public Health&Human Services is pleased to announce the release of two
Requests for Proposals(RFPs): one for Homeless Crisis Response System Services and another
for the Acquisition,Development, or Preservation of Affordable Housing.
The Homeless Crisis Response System RFP is funded through the Consolidated Homeless Grant
(CHG)and Local Document Recording Fees(RCW 36.22.179—.1791),which are administered by
Mason County. These funding sources support programs and services that address the immediate
needs of individuals and families experiencing homelessness while helping them obtain
and maintain stable housing.
In addition,Mason County Public Health&Human Services is seeking proposals from qualified
nonprofit or eligible organizations for projects that expand, develop, acquire,or preserve
affordable housing throughout Mason County. This funding opportunity supports community
efforts to prevent and end homelessness by increasing access to safe, stable, and healthy housing
for extremely low-income and very low-income individuals and families.
Through these investments,Mason County remains committed to strengthening its housing and
homelessness response system and improving housing stability for vulnerable residents across the
community.
The RFP Application materials can be found on the Mason County website under Request for
Proposals at: https://masoncountywa.gov/
CONTACT PERSON:
Todd Parker
Phone: (360)427-9670 ext.293
Email: tparker(almasoncountywa.gov
BOARD OF MASON COUNTY COMMISSIONERS
Pat Tarzwell, Randy Neatherlin, Sharon Trask,
Chair Commissioner Commissioner
FY27 Mason County
Homeless Crisis Response System - Services
Request for Proposals (RFP)
AT-A-GLANCE: APPLICATION SUBMISSION AND TIMELINE
RFP Release July 7, 2026
Application Deadline Friday, August 7, 2026
RFP Orientation Wednesday, July 22, 2026, 1:30 -2:30 pm (rsvp required)
Award Announcement August 2026
Contracts finalized by September 15, 2026
Contract Period September 1, 2026, through June 30, 2027
Total Available Funding $500,933
Submit Application Form Todd Parker: cparker masoncount wa. ov
RSVP for Orientation Todd Parker: tparker@masoncountywa.gov
WELCOME AND OVERVIEW
Welcome to Mason County's consolidated application for funding to support programs already
funded during this timeframe within the Homeless Crisis Response System. This Notice of
Funding Opportunity (NOFO) provides information on applying for unbudgeted FY27 funds for
the period from September 1, 2026, through June 30, 2027. This funding is for NEW or
expanded project interventions or programs.
This RFP outlines the forms required to prepare an application for the Consolidated Homeless
Grant (CHG) and Local Document Recording Fee funds administered by Mason County under
RCW 36.22.250. Mason County is responsible for contracting and compliance with these
homeless housing funds.
The Notice of Funding Availability is announced via press release, posted on the County
website, and emailed to all organizations that have inquired about the funds or have been in
good standing and under contract for services in the past two years.
AUTHORITY
The Homeless Housing and Assistance Act (Chapter 43.185C RCW), passed in 2005 (the
"Act"), authorizes these funds. The Act and legislation allow the collection of surcharges on
documents recorded for the sale and/or transfer of real property to fund homeless programs.
The document recording surcharge funds ("surcharge funds") are used by state and local
government agencies to reduce homelessness (RCW 36.22.250). A dedicated Eviction
Prevention Program was established through RCW 43.185c.185.
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FY27 PRIORITY PROJECTS AND PROGRAMS
Mason County Public Health and Human Services has identified the following program types as
the top priorities for this funding. Applicants should submit a separate application for each
project or program for which they seek funding.
• Scattered-site Permanent Supportive Housing (PSH)
• Expansion of the Community-Based Behavioral Health Rental Assistance Program in
Mason County
• Scattered-site emergency shelter for households with minor children
• Seasonal, cold-weather, night-by-night emergency shelter (October 2026 through April
2027 or based on proposal)
• Non-profit leadership and board development
• Behavioral Health-focused street outreach operated by a licensed Behavioral Health
Agency
• Other requests are allowable. Requests for time-limited rental assistance programs, such
as rapid rehousing or eviction prevention, must allocate at least 65% of the total program
budget to rent and no more than 35% combined to Administration and Operations.
Priority is given to agencies that implement best practices and public health-grounded
approaches to reduce unsheltered homelessness and improve service engagement, health
outcomes, and housing stability for highly vulnerable individuals and families. Mason County is
particularly interested in innovative supportive housing models that feature formal partnerships
among agencies and/or braided funding sources. Examples of innovative approaches may
include:
• A Behavioral Health Agency with experience owning property proposing a standalone PSH
model.
• A joint proposal between a housing agency and a behavioral health agency, in which the
housing agency owns the property and provides supportive case management, and the
behavioral health agency provides intensive, clinically based services that may be billed to
other funding sources.
ELIGIBLE APPLICANTS
Any IRS-designated nonprofit or neighborhood-based organization, local government, Council
of Governments, Housing Authority, Community Action Agency, or federally recognized Indian
tribe serving residents of unincorporated Mason County or any Mason County City or Town may
apply to use the funds for eligible activities.
Mason County requires all funding applicants to register as business entities with the State of
Washington and to hold a Washington State Unified Business Identifier (UBI) and a Federal Tax
ID number.
APPLICATION PROCESS
How to Apply
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A separate application is required for each project or program for which funding is sought.
Applications must be submitted using the template contained within this document.
Due Date: August 7, 2026
Document & Format: MS Word or PDF of only the Application Form
File Naming Convention: AgencyName_FY27 MCHRS RFP
Submit To: Todd Parker at parker@masoncountywa.gov
Orientation Workshop
Mason County Public Health and Human Services staff will host an optional orientation
workshop to support agencies in the application process.
• Date/Time: July 22, 2026: 1:30 - 2:30
• Format: Virtual (Zoom link provided upon RSVP)
• RSVP Required: July 7, 2026
• RSVP to: Todd Parker at tparker@masoncountywa.gov
SELECTION PROCESS
Threshold Eligibility Review
Mason County staff will first review all applications for minimum eligibility. Applications that do
not meet all threshold requirements will not advance to scoring. Threshold requirements include:
• A complete application submitted on or before the deadline.
• All required supporting documentation is included.
• Proposed activities are eligible under the applicable RCW and CHG Guidelines:
RCW 36.22.250 — Document recording surcharge
o RCW 43.185C.050 — Local Homeless Housing Plans
o Consolidated Homeless Grant Guidelines
• The applicant can meet and maintain compliance with all applicable federal, state, and
local regulations.
Scoring and Recommendation
Applications that pass the threshold review will be evaluated and scored by the Housing and
Behavioral Health Advisory Board, which will make funding recommendations to the Board of
County Commissioners. Scoring will prioritize:
• Demonstrated organizational capacity and experience
• Strength of responses to application questions
• Risk assessment and financial stability
• Program budget and cost-effectiveness
Programs that demonstrate capacity and have procedures in place to prioritize the most
vulnerable clients, remove barriers to housing, and support clients in obtaining and maintaining
permanent housing will receive priority.
Confidentiality During Review
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During the selection process, Mason County employees will not disclose: (1) any applicant's
relative standing; (2) the amount of assistance requested; or (3) any information contained in
the application. Before the application deadline, Mason County will not disclose the identity of
any applicant or the number of applicants.
PROGRAM SPECIFIC REQUIREMENTS
Emergency Shelters (all types)
All emergency shelter programs funded through this RFP must meet the following requirements:
• Provide shelter to individuals experiencing homelessness (18 years or older) for the full
contract period (except the seasonal, night-by-night cold-weather emergency shelter).
• Meet Low Barrier Housing requirements (minimal entry and access requirements).
• Develop a hazardous weather response plan, including the ability to increase capacity
during periods of extreme cold.
• Operate a notification system for key community partners regarding bed availability,
referral processes, and resource availability when the shelter is at capacity or temporarily
closed.
• Obtain a Conditional Use Permit or partner with an approved facility.
• Conform to CDC and Washington State Department of Health guidelines for congregate
and non-congregate shelter operations.
• Performance targets by shelter type:
o Night-by-Night and Domestic Violence Shelters: 50% of residents exit to permanent
housing.
o Continuous Stay, Family, and Scattered-Site Shelters: 75% of residents exit to
permanent housing.
o All Shelter Types: Returns to homelessness within 12 months must be less than 10%.
Scattered-site Emergency Shelter for Families with Minor Children
Applicants proposing scattered-site emergency shelter for households with minor children
should address the following in their application in addition to the general emergency shelter
requirements above:
• Describe your organization's model for acquiring and managing scattered-site units (e.g.,
master leasing, direct ownership, partnership with landlords).
• Explain your plan for ensuring child safety standards in non-congregate settings.
• Describe case management and service coordination for families, including connections to
schools, childcare, and behavioral health supports.
• Explain how the program maintains coordination with Coordinated Entry for family
referrals.
Seasonal Cold-Weather Night-by-Night Emergency Shelter
• Applicants proposing seasonal, night-by-night cold weather shelter (October 2026 through
April 2027 or based on proposal) should address the following:
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• Describe the facility or facilities to be used, including their approval status (Conditional Use
Permit or partnership with an approved site).
• List the timeline and provide the rationale for opening and closing dates of the shelter
• Describe staffing and volunteer management plans for operating a night-by-night model.
• Explain your hazardous weather response plan and capacity to expand beyond baseline
capacity during extreme weather events.
Scattered-site Permanent Supportive Housing (PSH)
Applicants proposing Permanent Supportive Housing should address the following in their
application:
• Describe your organization's model for acquiring and managing scattered-site units (e.g.,
master leasing, direct ownership, partnership with landlords).
• Describe the supportive services that will be provided and how they are matched to
individual participant needs.
• Describe how your program will ensure housing stability and prevent returns to
homelessness.
• If proposing a joint or braided-funding model, describe the roles of each partner
organization and how services will be coordinated.
• Describe your experience serving individuals with serious mental illness, chronic health
conditions, or co-occurring disorders.
Expansion of Community-Based Behavioral Health Rental Assistance Program
(CBRA) in Mason County
Applicants proposing to expand the Community-Based Behavioral Health Rental Assistance
Program should address the following:
• Describe the current scope of the program and what specific elements will be expanded
with FY27 funding (e.g., number of households served, geographic reach, service types).
• Describe how rental assistance will be paired with behavioral health services and how
participants will be connected to long-term housing supports.
• Describe your organization's experience administering rental assistance programs
• Describe the funding commitment to sustain the program beyond FY27.
Behavioral Health, Housing-Focused Street Outreach
Applicants proposing Behavioral Health-focused street outreach must be operated by a licensed
Behavioral Health Agency and should address the following:
• Describe your organization's licensure and relevant certifications in Behavioral Health
services.
• Describe the proposed outreach model for Mason County (e.g., hours, geographic
coverage, staffing composition, trauma-informed approaches).
• Describe how outreach will connect individuals to behavioral health treatment, physical
health care, and housing services.
• Describe your protocols for responding to individuals in behavioral health crisis in the field.
• Explain how your outreach team coordinates with law enforcement, hospitals, Coordinated
Entry, and other community programs.
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Non-Profit Leadership and Board Development
Applicants proposing non-profit leadership and board development programs should address
the following:
• Describe the gaps in the local homeless response system that this program will address.
• Describe the curriculum, training modalities, or coaching approaches that will be used.
• Describe how the program will measure success and improvement in organizational
capacity among participating agencies.
• Describe the target audience (e.g., executive directors, board members, program
managers) and how participants will be recruited.
• Describe how this work supports the overall performance and sustainability of the
homeless crisis response system in Mason County.
APPLICATION CONSIDERATIONS AND SYSTEM REQUIREMENTS
All funded programs are expected to meet the following requirements. Please confirm your
organization's ability to meet each of these expectations in your application.
Financial and Operational
• All payments are disbursed on a reimbursement basis. Invoices are due no later than the
15th of each month.
• Applicants must have sufficient cash reserves to operate on a 30-calendar-day
reimbursement cycle.
• Applicants must use a time-billing method to accurately document employee time charged
to the program.
• New applicants: funding is intended to support new or expanded programs and must not
supplant existing funding sources.
• Applicants must maintain accounting practices that prevent duplicate payment or
duplication of benefits across grants or contracts.
System Participation
• Participate in developing, implementing, and evaluating the local 5-year Homeless
Housing Plan.
• Collaborate with community partners and other funded programs to improve system-level
performance.
• Understand that system performance expectations may apply to the entire agency, not
only the funded program.
• Use a Housing First approach in all program design and service delivery.
• Enter data into the Homelessness Management Information System (HMIS) and maintain
high data quality and timeliness standards.
• Participate in Coordinated Entry as required by program type.
• If applicable, take a leadership role in the annual Point-in-Time (PIT) Homeless Count.
• Commit to ending homelessness among at least one subpopulation (Families, Adults,
Youth, Veterans, or Chronically Homeless) and work systemically toward this goal.
Equity
61 Page
Black, Indigenous, and other people of color, as well as individuals who identify as LGBTQ+ and
individuals with disabilities, are substantially overrepresented in the homeless population in
nearly every community. Mason County Public Health and Human Services is committed to
addressing equity within programs and across the system.
Funded agencies are expected to:
• Identify and address the needs of subpopulations disproportionately likely to experience
homelessness.
• Review program policies, procedures, and processes — in conjunction with people with
lived experience of homelessness —to identify and eliminate barriers affecting
underserved communities.
• Take proactive steps to reduce disparities in communities served.
Insurance
All contractors must carry the following minimum insurance coverage:
• Commercial General Liability: No less than $1,000,000 per occurrence / $2,000,000
aggregate (CG 00 01 form, edition prior to 2004, or equivalent). Defense costs must be
paid in addition to limits.
• Workers' Compensation: Statutory benefits as required by Washington State law, with
employer's liability limits of no less than $1,000,000 per accident.
• Business Auto Liability: No less than $1,000,000 per accident, combined single limit (ISO
CA 00 01 form or equivalent, covering owned, non-owned, and hired autos). If the
contractor owns no vehicles, a non-owned auto endorsement to the general liability policy
is acceptable.
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• •T1ITTI Muiii
Submit one application per project or program.
File naming convention: AgencyName_FY27 MCHRS RFP
Submit to: tparker@masoncountywa.gov byAugust 7, 2026.
Section 1: Organization and Project Information
1A. Applicant Information
Name of Agency:
Primary Contact Name:
Phone Number: Email:
Physical Address:
Mailing Address (if different):
UBI Number: EIN/Federal Tax ID:
Project/Program Type (select one):
• Scattered-site Permanent Supportive Housing
• Expansion of Community-Based Behavioral Health Rental Assistance Program
• Scattered-site Emergency Shelter for Households with Minor Children
• Seasonal Cold-Weather Night-by-Night Emergency Shelter
• Non-Profit Leadership and Board Development
• Behavioral Health-Focused Street Outreach (Licensed BH Agency)
1 B. Organizational Structure
Attach: An organizational chart and current list of board members and staff.
Number of years your organization has operated:
Number of years operating in the homeless response system:
Number of years operating this specific project/program type:
Section 2: Project/Program Description
2A. Program Overview
1. Provide a description of the project or program and the services it will deliver.
2. What gap in services does this project or program address in Mason County?
3. How will this project or program reduce homelessness in Mason County?
4. How soon will the program be fully staffed and ready to begin serving clients? Describe any
ramp-up timeline or milestones.
2B. Program-Specific Questions
Respond to the program-specific questions in the section below that corresponds to your
proposed project/program type. If your proposal spans more than one type, respond to each
relevant section.
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Refer to the "Program-Specific Requirements"section of this RFP for detailed guidance
on what to address for each project type.
2C. Target Population
5. Describe the primary population(s) your program will serve (e.g., adults, families with
children, individuals with serious mental illness, veterans, chronically homeless individuals).
6. Describe any subpopulations your program will prioritize, and explain why these populations
are priorities in Mason County.
2D. Caseloads and Referrals
7. If applicable, describe how caseloads are determined and managed. What is the maximum
caseload per staff member?
8. Describe your referral and eligibility process. How will clients be connected to your program
through Coordinated Entry?
9. For emergency shelters only: describe the shelter's check-in and check-out process and what
provisions will be made when all beds are full.
2E. Low-Barrier and Housing First Approach
10. How will you ensure the project or program is low-barrier? Describe any eligibility
requirements and explain how you minimize barriers to entry and access.
11. Describe how Housing First principles are incorporated into your program design and staff
practices.
2F. Equity and Cultural Responsiveness
12. Describe how your program identifies and serves subpopulations that are disproportionately
likely to experience homelessness (e.g., BIPOC individuals, LGBTQ+ individuals, people with
disabilities).
13. Describe any steps your organization has taken or will take to review program policies and
eliminate barriers affecting underserved communities.
Section 3: Program Evaluation and Data
14. Describe how the project or program will be evaluated and measured for effectiveness.
Quantitative Measures (provide data inputs, outputs, and outcomes):
• Inputs: Number of people enrolled in or engaged in services
• Outputs: Number of people who completed the program
• Outcomes: Number of people who completed the program and obtained housing;
percentage who returned to homelessness within 12 months
• Other quantitative measures specific to your program type:
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Qualitative Measures (describe your approach to at least two of the following):
• Client feedback (surveys, interviews)
• Program or project narrative reporting
• Focus groups or structured interviews
• Case studies
• Documentation of unmet needs not captured in quantitative data
15. Describe how your organization will use HMIS to track program participation and outcomes.
Who is responsible for data entry and quality assurance?
Section 4: Organizational Qualifications and Capacity
16. Describe how your organization is equipped to increase program capacity if needed. Include
how you would respond to a surge in demand (e.g., during extreme weather or a community
crisis).
17. Describe how your organization advertises the program, manages referrals and eligibility,
and communicates program vacancies to the community and partner agencies.
18. Describe your organization's onboarding and ongoing training process for staff working in
this program. How are new hires prepared to work with people experiencing homelessness?
19. Describe your organization's approach to staff wellness, supervision, and retention —
particularly for roles that involve direct service with high-need populations.
Section 5: Risk Assessment and Financial Stability
The purpose of these questions is not to determine eligibility, but to help Mason County
understand how best to support and provide technical assistance during the contract period.
Please answer all questions honestly and completely.
20. Has your organization administered federal or state funding for two or more years?
21. Please list any financial audit findings your organization has received in the last three years.
22. Has your organization been placed on a Corrective Action Plan, Performance Improvement
Plan, or Quality Improvement Plan, or received a management letter regarding performance or
improvement in the last three years? If yes, describe.
23. Please describe any programmatic monitoring findings your organization has received in the
past 12 months.
24. Has there been turnover of key executive director, accounting/financial, or supervisory staff
in the last 12 months? If yes, please explain and describe any current transition plans.
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25. Has there been turnover of key program-level staff in the last 12 months? If yes, please
explain and describe any current transition plans.
Section 6: Program Budget
Provide a detailed, itemized budget for each applicable category below. All costs must be
allowable under the Consolidated Homeless Grant Guidelines. Add additional line items within
each category as needed.
Note: Emergency Shelter and Permanent Supportive Housing applicants should use the
"Facility Supports" category rather than "Operations." The "Rent" category applies only to rental
assistance program applications.
Budget Category & Line Item Requested Amount ($) Other Fund Sources ($)
Description that support the project
Administration (CHG 6.4 Admin Total
Operations (CHG 6.3 Street Outreach, Operations Total:
Case Management not tied to a facilit
Facility Support (CHG 6.2) Shelter& Facility Supports Total:
PSH Use Only
Rent(CHG 6.1) Rental Assistance; Rent Total:
Rental Assistance Programs Only
Total Funding Request
11 I Page
Budget Narrative
26. If applicable, describe how your organization braids other funding sources to support this
project. List each funding source, the amount, and the activities it supports.
27. Describe any in-kind resources (e.g., donated space, volunteer labor, donated supplies) that
will support this project and reduce the cost to funders.
28. Describe your organization's approach to cost-effectiveness. How do you ensure that
requested funds produce strong outcomes relative to cost?
(End of application)
CONTRACT AWARD AND NOTIFICATION
Award decisions will be announced in August 2026, and contracts will have an effective date of
September 1, 2026.
If a contract is not finalized within 30 days of the award date, Mason County reserves the right
to rescind the award for non-responsiveness.
DISCLOSURES AND REQUIRED ASSURANCES
Ownership of Materials
Responses, applications, and other materials submitted in response to this RFP become the
property of Mason County, are documents of public record, and will not be returned. By
applying, applicants acknowledge that they and/or their organization claim no proprietary rights
to the ideas or approaches contained in their applications.
Proposal Costs
Mason County is not liable for any costs incurred by an applicant prior to the issuance of a
contract, including travel costs to attend workshops or contract negotiation sessions. All costs
incurred in responding to this solicitation are the responsibility of the applicant.
12 I Page
Acceptance Terms and Conditions
By submitting a response to this RFP, the applicant acknowledges and accepts all terms and
conditions of this request and all applicable County, Washington State, and Federal regulations.
The application will become part of the contract agreement if the applicant is awarded a
contract. The County reserves the right to introduce different or additional terms and conditions
during final contract negotiations.
Right to Reject or Negotiate
Mason County reserves the right to reject any or all applications if such rejection is in the
County's best interest. This NOFO is a solicitation for offers and shall not be construed as a
guarantee that the County will purchase the solicited services. The County may withdraw this
notification at any time and for any reason without liability to applicants.
Mason County reserves the right to negotiate with selected applicants and may request
additional information or modifications before issuing a contract. When deemed advisable,
Mason County reserves the right to conduct an on-site visit to assess the applicant's ability to
meet the terms and conditions of this RFP.
Contract Cancelation
Mason County reserves the right, with or without cause, to cancel any contract resulting from
this RFP with thirty (30) calendar days' written notice sent by certified mail, return receipt
requested, to the applicant's address of record.
Equal Employment Opportunity
This RFP prohibits discrimination against any employee or applicant for employment because of
race, color, creed, sex, sexual orientation, or national origin. Contractors will take affirmative
action to ensure that applicants are employed and treated during employment without regard to
these protected characteristics.
Fair Housing and Affirmative Marketing
All housing construction, purchase, or rental projects must comply with applicable federal fair
housing laws, including:
• Title VI of the Civil Rights Act of 1964, as amended
• The Fair Housing Act
• Equal Opportunity in Housing Act
• Age Discrimination Act
All housing projects must adopt affirmative marketing procedures in compliance with federal and
County policy. An affirmative marketing plan must be provided and must, to the greatest extent
possible, reach underserved members of the community.
Accessibility
13 I Page
All projects must comply with applicable accessibility laws, including the Americans with
Disabilities Act (ADA) and the Fair Housing Act.
Financial Management
Applicants must comply with all relevant accounting and financial management standards and
have a financial management system in place that demonstrates cost reasonableness and
prevents duplicate payments.
REFERENCE MATERIALS
Applicants are strongly encouraged to review the following materials before completing their
application:
• Consolidated Homeless Grant Guidelines (Washington State Department of Commerce):
CHG Guidelines SFY 2026-2027.pdf I Powered by box or onsoiidated homeless vrant—
Washington State Department of Commerce
• FY26-27 CHG Supplemental Manual: FY7F-27-fHG-Supplemental-Manual.pdf
• RCW 36.22.250 — Document Recording Surcharge
• RCW 43.185O.050 — Local Homeless Housing Plans
• RCW 43.185c.185 — Eviction Prevention Program
Thank you for your commitment to reducing homelessness in Mason County.
14 I Page
2026 Affordable Housing Request for Proposal
Acquisition, Development, Preservation
Mason County
3 priority project types:
1. Real property rapid acquisition
2. New permanent supportive housing units
3. Affordable housing preservation
Application Submission and Timeline
RFP Release July 7, 2026
Application Deadline Friday, August 7, 2026
RFP Orientation Wednesday, July 22, 2026, 2:30 - 3:30 pm (rsvp required)
Award Announcement August— September 2026
Contracts finalized September— October 2026
Submit Application Form Todd Parker: t arker masoncount wa. ov
RSVP for Orientation Todd Parker: t arker masoncount wa. ov
Introduction
Mason Public Health and Human Services is soliciting proposals from qualified nonprofit
or eligible organizations to expand, construct, and preserve the affordable housing stock
in Mason County. This Request for Proposals (RFP) is part of the Real Property Rapid
Acquisition, New Permanent Supportive Housing, and Affordable Housing Preservation,
which supports efforts to end homelessness and expand access to safe, stable, and
healthy housing for extremely low and very low-income individuals and families.
This RFP establishes three distinct priority project types aligned with the strategic
investments identified in Mason County's 2025-2030 Local Homeless Housing Plan
(Local Plan). Proposals must address one of the three project types, each with a
dedicated application in this RFP. Throughout this document, "Housing Agency" refers to
the applicant organization submitting a proposal, and "Property" refers to any real
property to be acquired, constructed upon, or rehabilitated.
System Gaps and Priority Needs
Mason County is navigating a complex housing and homelessness landscape shaped
by rapid population growth, a limited rental inventory, and affordability challenges.
According to the 2025-2030 Local Homeless Housing Plan, the county's population of
68,389 is projected to grow by about 23% over the next two decades, requiring the
housing system to scale significantly to meet rising demand.
Key indicators reveal a system under severe strain:
• Only 21% of housing units in Mason County are rentals, with vacancy rates near
1% (7% is considered healthy for market stabilization).
• Over 26% of renters in Mason County are severely rent-burdened (spending
more than 50% of their income on housing), compared to 24% statewide. In the
City of Shelton, this rate rises to 33%.
• Seasonal and vacant homes account for 24% of all housing units, more than all
rental types combined, further constraining supply for low-income residents.
• The median household income in Mason County is $88,999, while the 2024 HUD
Fair Market Rent for a one-bedroom unit is $1,040, requiring an annual income of
$37,440 to avoid rent burden. However, actual median rents in Mason County
($1,338) and Shelton ($1 ,298) significantly exceed this threshold.
• Home values have risen sharply, with Shelton's typical home value increasing
from $274,000 in 2020 to $399,438 in 2024, an annual increase of approximately
9.9%.
In 2024, the Mason County Coordinated Entry System enrolled 1 ,290 individuals
experiencing homelessness, and an estimated 1,200 people experienced
homelessness over the course of the year. The 2025 Point-in-Time Count identified 435
individuals, of whom 29% were sheltered. Mason County's only emergency shelter
serving single adults recently closed, leaving no emergency shelter options for single
adults county-wide. Without new investment, the number of unsheltered individuals is
expected to increase.
The 2025 - 2030 Local Plan identifies the following critical gaps in Mason County's
housing system:
Intervention Type Current Capacity Estimated Need Gap
Permanent Supportive 30 units 160 Units 135 Units
Housing
Rapid Rehousing 219 Placements 325 Placements 106 Placements
Emergency Shelter (single 0 beds 80 beds 80 beds
adults)
Safe Parking 0 spaces 20 spaces 20 spaces
Permanent Supportive Housing is an evidence-based, cost-effective housing solution:
once constructed, operating costs per bed ($12,369 in 2024) are comparable to Rapid
Rehousing and significantly lower than Emergency Shelter ($22,766/bed). Prevention
services remain the most cost-effective intervention at $10,000-$15,000 per household,
compared with $30,000-$50,000 for households that have entered homelessness.
Meeting Mason County's five-year housing targets will require adding approximately
1,759 new housing units by 2030, of which 42% must be multifamily units. Addressing
identified service gaps would require an estimated additional annual investment of$5.7
million — roughly doubling the county's current investment rate. This RFP is a targeted
step toward closing those gaps.
Funding Authority
Project awards under this RFP are authorized pursuant to the following funding sources
and enabling legislation:
Local Document Recording Fees (RCW 36.22.250)
Formerly RCW 36.22.178, as amended and consolidated by 2023 c 277. These funds
support the acquisition, construction, and/or rehabilitation of housing projects or units
affordable to very low-income households with incomes at or below 50% of the Area
Median Income (AMI). Priority must be given to eligible housing activities serving
extremely low-income households at or below 30% AMI. Allowable uses include
acquisition, construction, rehabilitation, operations, maintenance, and service costs for
permanent supportive housing for individuals with disabilities, as well as rapid
rehousing, emergency housing, and homelessness prevention assistance.
Local Sales and Use Tax (RCW 82.14.530, Substitute House Bill 1406-S.SL)
Mason County can use the funds collected for affordable housing purposes. Allowable
uses of these funds are restricted to:
• Acquiring, rehabilitating, or constructing affordable housing, including emergency,
transitional, and permanent supportive housing;
• Funding the operations and maintenance costs of affordable housing and
facilities where housing-related services are provided;
• Providing rental assistance to individuals and families whose incomes are at or
below 60%AMI;
• Acquiring, rehabilitating, or constructing facilities to provide housing-related
services to people experiencing homelessness.
Housing funded in whole or in part with RCW 82.14.530 revenues must serve
households with incomes at or below 60% AMI. At least 60% of annual revenue
collected must be used for projects or programs serving households at or below 30%
AMI.
Sales and Use Tax for Chemical Dependency or Mental Health Treatment Services
(AKA Treatment Sales Tax, RCW 82.14.460)
This source may be used for new construction and modifications to existing facilities to
address health and safety needs necessary for the provision, operation, or delivery of
chemical dependency or mental health treatment programs or services, or for other
programs or services otherwise funded with money collected. "Programs and services"
include, but are not limited to, treatment services, case management, transportation,
and housing that are a component of a coordinated chemical dependency or mental
health treatment program or service.
Project Priority Types
Project Type 1: Real Property Rapid Acquisition
Rapid acquisition involves promptly purchasing existing residential properties, including
market-rate units, hotels, motels, and other structures, to convert them into affordable or
supportive housing before they are lost to the market or development. This model
leverages the existing building stock to deliver housing units faster and at lower cost
than new construction.
Eligible activities include the purchase of real property, due diligence and closing costs,
and minimal rehabilitation necessary to bring the property into compliance with health,
safety, and habitability standards. The Housing Agency must first consider any Tax Title
Property owned by Mason County before selecting a property.
Rapid acquisition projects must serve households at or below 50%AMI, with priority
given to those at or below 30%AMI. The Housing Agency must demonstrate the
capacity to have tenants in occupancy within 120 days of contract execution.
Project Type 2: New Construction of Permanent Supportive Housing
Permanent Supportive Housing (PSH) combines long-term affordable housing with
voluntary, person-centered wraparound services for individuals experiencing chronic
homelessness. Chronic homelessness is defined as an individual or family who has
experienced homelessness for at least one year (or on multiple occasions totaling at
least 12 months within three years) and has a disabling condition.
The 2025-2030 Local Plan identifies a 140-unit gap in general PSH in Mason County,
representing the system's most urgent unmet capital need. PSH is an evidence-based,
cost-effective solution for individuals facing the greatest barriers to housing stability.
Eligible activities include land acquisition, pre-development costs, construction, and all
hard and soft costs associated with developing new PSH units. Units must be dedicated
as Permanent Supportive Housing as defined in RCW 36.70A.030 and must be
occupied by extremely low-income households with incomes at or below 30% AMI.
Operator and Service Delivery Requirements for PSH Projects:
• A PSH project is preferred to be operated solely by a licensed behavioral health
agency; OR
• Operated through a formal partnership between a homeless housing provider
AND at least one of the following: a licensed behavioral health agency or a
licensed medical provider.
• The purpose of the behavioral health or medical partnership is to improve the
physical and behavioral health of the individuals served through integrated, on-
site, or closely coordinated services.
• Applicants must demonstrate the capacity to provide or coordinate access to:
psychiatric and mental health services, substance use disorder treatment and
recovery support, primary care coordination, and case management.
• Partnership arrangements in the form of Memorandum of Understanding (MOU)
or Memorandum of Agreement (MOA) are encouraged prior to the application to
demonstrate a commitment to work in partnership.
All PSH projects must integrate with the Mason County Coordinated Entry System to
ensure that tenant referrals are prioritized for those with the greatest barriers and the
longest history of homelessness.
Project Type 3: Preservation of Existing Affordable Housing
Preservation projects prevent the degradation and loss of existing affordable housing
units through structural rehabilitation and capital improvements. Because Mason
County's housing stock is dominated by aging single-family homes and mobile homes
— many nearing the end of their useful life — preservation is essential to maintaining
the current inventory of affordable housing.
Eligible preservation activities include:
• Structural rehabilitation to address deterioration of foundations, roofing, framing,
or other structural systems that threaten habitability;
• Replacement or repair of critical building systems (HVAC, plumbing, electrical)
necessary to ensure safe and habitable conditions;
• ADA accessibility improvements;
• Energy efficiency upgrades that reduce tenant utility burden;
• Code compliance work required to maintain occupancy.
Preservation projects are not intended for general cosmetic renovations. All proposed
rehabilitation work must be directly tied to preventing physical degradation or to
ensuring the units' ongoing habitability and safety. Properties must remain affordable
and occupied by households at or below 50% AMI for the minimum affordability period
specified in the contract.
Preservation projects that incorporate rehabilitation of units for individuals experiencing
homelessness or transitioning out of homelessness are given preference.
Funding
Awards will be considered up to the following amounts by project type:
Project Type Maximum Award per
Real Property Acquisition Up to $350,000 per property (acquisition and
rehabilitation costs combined)
Permanent Supportive Housing New Amount at the discretion of the Board of
Construction County Commissioners based on project
scope, unit count, and leveraged funding
Preservation of Affordable Housing Up to $100,000 per property for repairs or
allowable renovation or rehabilitation costs
The total project cost may exceed the Mason County award amount, and the County
strongly encourages Housing Agencies to contribute directly to the project or through
other leveraged funding sources. The actual award amount is at the discretion of the
Mason County Board of County Commissioners and depends on: the property or
project, the total funding requested, the percentage of the contribution provided by the
Housing Agency, and the project type's ability to address identified community needs.
Selection Process
Applications will be screened by Mason County Community Services staff for the
following minimum acceptance criteria:
• Complete application submitted by the deadline that follows all directions and
includes required supporting documentation
• Compliance with minimum insurance requirements
• Three (3) or more years of documented experience operating the proposed
housing type
• Capacity to begin tenant occupancy within 120 days of the contract start date
(Rapid Acquisition and Preservation projects)
• Proof of current Washington State Business License and 501(c)(3) status
• In good standing under any existing contract with Mason County
All qualified applications will be forwarded to the Housing and Behavioral Health
Advisory Board for review and final selection recommendations. The Advisory Board will
then submit its recommendations to the Board of County Commissioners for the final
award decision and authorization to enter into contracts.
Unacceptable Applications
Applications submitted that are not responsive to the requirements of the solicitation are
unacceptable and will not be considered. Unacceptable applications are those that are
subject to at least one (1) of the following shortcomings:
1. Late submittals — Proposals received after the due date.
2. Does not address the essential requirements of the RFP.
3. Clearly demonstrates that the applicant does not understand the requirements of
the RFP.
4. Clearly deficient in approach.
5. Does not contain an original hard copy and an electronic copy.
6. Does not include all the information and documents required as part of the
application.
7. Applications from debarred organizations.
Development and Acquisition Requirements
Mason County will not require supplemental documentation not specifically requested in
the funding application at the time of application submission, or at the time of funding
awards/reservations. However, the following documentation may be required prior to
commitment of funds and completion of the formal written agreement:
A. Evidence of site control (purchase and sale agreement, or deed of ownership)
B. Zoning certificate (if new construction/rehabilitation)
C. Complete third-party construction estimates (if new construction/rehabilitation)
D. Phase I Environmental & Biological Assessment (if needed to complete
environmental review)
E. Lead test and risk assessment (for acquisition of existing housing built prior to
1978)
F. Rent rolls (for acquisition of tenant-occupied housing)
G. Market study or comparable rent analysis (if a rental housing project that is not
special needs)
H. Copies of previous years'A-1 33 audits and corporate financial statements
I. Copies of developer agreements or partnership agreements (if applicable)
J. Copy of Board resolution authorizing the submittal of an application. Please
include in the resolution the individual authorized to sign on behalf of the
organization
K. Additional documentation may be required.
The following documentation will be required prior to the release of funds and the
recording of loan documents:
A. Title report
B. Property appraisal
C. Evidence of other funding commitments, including partnership agreements (if the
project is a tax credit project), or developer/sponsor agreements; and
D. Additional documentation may be required as needed.
Scope of Work
The Housing Agency shall, at a minimum:
• Provide safe, healthy, and affordable housing that prioritizes individuals and
families experiencing homelessness, with household incomes not exceeding
50% of the Area Median Income;
• Work with Mason County's Coordinated Entry System (CES) to receive tenant
referrals and prioritize those with the greatest barriers to housing stability;
• Maintain an occupancy rate greater than 80%;
• Meet all applicable environmental, health, and safety requirements;
• Comply with all Fair Labor Laws;
• Comply with minimum insurance requirements;
• Enter into lease or living agreements with tenants and manage rent collection;
• Ensure deed restrictions are in place to maintain the property as affordable
housing stock in Mason County;
• As owner/landlord, maintain insurance, property maintenance, property taxes,
and core utilities (water, sewer, electric, gas, and garbage);
• Execute a signed MOU/MOA for any Housing Agency that will partner with a
service provider, behavioral health agency, or medical provider, submitted by the
application deadline;
• First, consider any available Tax Title property owned by Mason County when
identifying a target property (Rapid Acquisition and Preservation projects);
• Obtain all required permits and comply with applicable zoning, building, and land
use requirements;
• For Rapid Acquisition and Preservation projects: have the property ready for
tenant occupancy within 120 days of property purchase or contract execution.
Deed Restrictions
Deed restrictions and covenants will be required that reflect the following:
Minimum Affordability
Activity Average per-unit home
Period
New construction or Any dollar amount 20 years
acquisition
Rehabilitation of existing <$15,000 5 years
housing $15,000 - $40 000 10 years
>$40,000 15 years
General Conditions and Disclosures
Right to Reject or Negotiate
Mason County reserves the right to reject any or all applications if such rejection is in
the best interest of the County. This Notice of Funding Availability (NOFA) is a
solicitation for offers and shall not be construed as an offer, guarantee, or promise that
the solicited services will be purchased by the County. The County may withdraw this
notification at any time and for any reason without liability to applicants.
Mason County reserves the right to negotiate with selected applicants and may request
additional information or modifications. When deemed advisable, and before a contract
is issued, Mason County reserves the right to arrange an on-site visit or review to
assess the applicant's ability to meet the terms described in this RFP.
Notice of Solicitation
Failure of the County to notify any interested party directly regarding the availability of
these funds shall not void or otherwise invalidate the RFP process.
Ownership of Materials
Responses, applications, and other materials submitted in response to this RFP
become the property of Mason County, are public records, and will not be returned. By
applying, applicants acknowledge they claim no proprietary rights to ideas or
approaches contained in the application.
Proposal Costs
Mason County is not liable for any costs incurred by an applicant prior to the issuance of
a contract. All costs in response to this solicitation are the responsibility of the applicant.
Acceptance of Terms and Conditions
By submitting a response, the applicant acknowledges and accepts all terms and
conditions of this RFP and all applicable County, Washington State, and Federal
regulations. If awarded a contract, the application becomes part of the contract
agreement. The County reserves the right to introduce different or additional terms
during final contract negotiations.
Cancellation of Contract
Mason County reserves the right, with or without cause, to cancel any contract resulting
from this RFP with thirty (30) calendar days' written notice sent by certified mail, return
receipt requested, to the applicant's address of record.
Accessibility and Fair Housing
All projects must comply with the following federal accessibility and fair housing laws:
• Americans with Disabilities Act
• Fair Housing Act
• Section 504/Handicap Accessibility
• Equal Opportunity in Housing Act
• Age Discrimination Act
Minimum Insurance Requirements
All applicants, if awarded a contract, must maintain the following insurance coverage
throughout the term of the contract:
• Commercial General Liability Insurance (ISO form CG 00 01, edition date prior to
2004, or exact equivalent). Limits: no less than $1,000,000 per occurrence and
$2,000,000 general aggregate for bodily injury, personal injury, and property
damage, including blanket contractual liability. Defense costs must be paid in
addition to limits. Coverage for additional insured shall not be limited to vicarious
liability.
• Workers' Compensation on a state-approved policy providing statutory benefits
as required by law, with Employer's Liability limits for contractors with two (2) or
more employees and/or volunteers of no less than $1,000,000 per accident.
• Business Auto Coverage (ISO form CA 00 01), including owned, non-owned, and
hired autos. Limits: no less than $1,000,000 per accident, combined single limit.
If the applicant owns no vehicles, this may be satisfied by a non-owned auto
endorsement to the general liability policy.
RFP Applications
Submit only the application that corresponds to your proposed project type. Do not
submit multiple applications for different project types. Each question must be answered
completely. Incomplete applications will not be considered.
• Application A: Real Property Rapid Acquisition
• Application B: New Construction of Permanent Supportive Housing
• Application C: Preservation of Existing Affordable Housing
Application A: Real Property Rapid Acquisition
Use this application if you are proposing to rapidly acquire existing real property for
acquiring affordable housing, including emergency, transitional, and permanent
supportive housing.
Al: Contact Information
A1.1 Agency name, organization type, mailing address, physical address, phone
A1.2 number, and website
A1.3 Executive Director: name, phone, and email
A1.4 Financial Manager: name, phone, and email
A1.5 Project Manager: name, phone, and email
A1.6 List of all Board of Directors members with names, phone numbers, and
email addresses
A2: Funding Request
• The total Mason County funding requested
A3: Organizational Capacity and Staffing
A3.1 Identify the person who will serve as Project Manager for this acquisition
and describe their qualifications and relevant experience.
A3.2 Describe your agency's experience acquiring and operating property similar
to what is proposed. Include the number of units currently operated, how long
you have been operating them, and any relevant outcome data.
A4: Fiscal Management
A4.1 List the dates of your last financial, internal, and/or compliance audit, the
type of audit, and any findings within the last three years. Are there unresolved
findings? If so, describe the status.
A4.2 Describe the organization's current financial condition and sustainability
outlook. If facing financial challenges, describe the steps being taken.
A4.3 Describe your fiscal management systems, including financial reporting,
record keeping, accounting systems, payment procedures, and audit
requirements.
A4.4 Describe your organization's policies and procedures to ensure proper use
and safeguarding of public funds.
A5: Project Description
A5.1 Describe the need for rapid acquisition in Mason County using data from
the 2025-2030 Local Homeless Housing Plan or other current data sources.
A5.2 Describe how you will identify and select the target property, including your
process for considering Mason County Tax Title properties first.
A5.3 Describe how you will use a fair, competitive process to select a real estate
agency and negotiate fees to keep acquisition costs down. Provide an example
from a previous transaction.
A5.6 Describe the proposed tenant prioritization process and how you will
coordinate with Coordinated Entry to obtain referrals and maintain an occupancy
rate greater than 80%.
A5.7 Describe how you will collaborate with local agencies to provide supportive
services to tenants.
A5.8 Include the MLS printout or equivalent property summary.
A5.9 Provide written attestation that your organization has consulted with the City
of Shelton or Mason County Permit Office and that the proposed property use
can be permitted as described.
A5.10 What is the target population to be served by this property? Will
supportive services be provided?
A5.11 Use this space to customize your proposal, amend, or request modification
of any conditions to make this project feasible for your organization.
A6: Acquisition and Relocation
A6.1 Is the dwelling occupied?
A6.2 For multi-unit dwellings: How many units are vacant and how many units
are occupied?
A6.3 How many tenants living there have a total household income less than
60% of the Area Median Income? (Note: if the project is selected for funding, all
current tenants must be given the opportunity to income-certify to qualify for a
rent-restricted unit.
A6.4 Estimated number of tenants to be permanently displaced.
A6.5 Any tenants that do not meet income eligibility will need assistance in
relocating. Describe the relocation process and the budget allotted for relocation.
A7: Pro Forma or project budget with the minimum information
A7.1 Each source of funding and the associated amount
A7.2 of funds (acquisition cost, closing costs, title, recording fees, due diligence,
rehabilitation, etc.)
A7.3 Total debt service (amount financed, interest rate, term, and annual debt
service amount)
A7.4 Detailed operating and maintenance expenses
A7.5 Detailed administration expenses
A7.6 Summary of total Mason County funding requested
A8: Application Checklist
✓ Completed Application A (all questions answered)
✓ Proof of current Washington State Business License and 501(c)(3) status
✓ Pro Forma or project budget
✓ Proof of compliance with minimum insurance requirements
✓ Project timeline including estimated date of tenant occupancy (must be within
120 days of contract start)
✓ MLS printout or equivalent property summary
✓ Identified provider partner and signed MOU/MOA if available
✓ Written attestation regarding permit feasibility
Application B: New Construction of Permanent Supportive
Housing
Use this application if you are proposing new construction of Permanent Supportive
Housing (PSH) to serve individuals experiencing chronic homelessness. This RFP is
intended to solicit local contributions that will support the overall project and aid its
success, including pre-development costs and other expenses not covered by the
Housing Trust Fund, Section 8 Vouchers, or Tax Credit option.
B1: Contact Information
B1.1 Agency name, organization type, mailing address, physical address, phone
B1.2 number, and website
B1.3 Executive Director: name, phone, and email
B1.4 Financial Manager: name, phone, and email
B1.5 Project Manager: name, phone, and email
B2: Funding Request
• The total Mason County funding requested
B3: Primary Operator and Behavioral Health / Medical Partnership
B3.1 Identify whether the project will be operated (a) solely by a licensed
behavioral health agency, or (b) through a partnership between a homeless
housing provider and a licensed behavioral health agency or licensed medical
provider.
B3.2 If operating as a partnership, identify all partner organizations and describe
each partner's specific role in housing operations and service delivery.
B3.4 Attach a signed MOU or MOA between all partner organizations executed
prior to the application deadline. The MOU/MOA must describe the services to be
provided, the cost-sharing arrangement, and the governance structure for the
partnership.
B3.5 Describe the behavioral health and/or medical services that will be available
to tenants, whether provided on-site or through a coordinated referral process.
Include specific services (e.g., psychiatric evaluation, medication management,
substance use disorder counseling, primary care coordination, case
management).
B3.6 Describe how the integrated service model will improve the physical and
behavioral health of the individuals served and support long-term housing
stability.
B4: Organizational Capacity and Staffing
B4.1 Identify the Project Manager and describe their qualifications and experience
with PSH development and operations.
B4.2 Describe your organization's (and any partner organization's) experience
developing and/or operating Permanent Supportive Housing. Include the number of
units, populations served, and any outcome data available.
B4.3 Describe your capacity to manage a new construction project, including your
relationships with contractors, architects, and local permitting authorities.
B5: Fiscal Management
B5.1 List the dates of your last financial, internal, and/or compliance audit, the
type of audit, and any findings within the last three years. Are there unresolved
findings? B5.2 If so, describe the status.
B5.3 Describe the organization's current financial condition and long-term
sustainability plan for operating the proposed PSH project.
B5.4 Describe your fiscal management systems, including financial reporting,
record keeping, accounting systems, payment procedures, and audit
requirements.
B5.5 Describe your organization's policies to ensure proper use and
safeguarding of public funds.
B6: Project Description
B6.1 Describe the need for new PSH construction in Mason County using current
data, including data from the 2025-2030 Local Homeless Housing Plan.
B6.2 Describe the proposed site, including location, ownership status, zoning, and
any infrastructure considerations. First, consider any available Mason County Tax
Title properties.
B6.3 Describe the proposed design and unit mix, including total number of units,
bedroom configurations, and any shared/community spaces.
B6.4 Describe the proposed tenant population and the services to be provided
B6.5 Provide a project timeline with phases and key funding needs to progress
B6.6 Describe how you will coordinate with Coordinated Entry to receive referrals
and maintain an occupancy rate greater than 80%.
B6.7 Describe your plan for long-term property management, maintenance, and
ongoing sustainability.
B6.8 Provide written attestation that your organization has consulted with the City of
B6.9 Shelton or Mason County Permit Office and that the proposed development
can be permitted as described.
B6.10 Describe the plan for community engagement and commitment to participate
in public hearings that may arise throughout the project.
B6.11 Use this space to customize your proposal, amend, or request modification of
any conditions.
B7: Pro Forma
Submit a comprehensive Pro Forma that includes:
• All sources of funding and amounts (Mason County award, state Housing Trust
Fund, federal sources, LIHTC, other)
• Uses of funds (land acquisition, pre-development, construction hard costs, soft
costs, contingency, etc.)
• Total debt service (amount financed, interest rate, term, and annual debt service)
• Projected annual operating expenses by category (property management,
maintenance, utilities, insurance, taxes, reserves)
• Projected annual service costs and funding sources for behavioral health/medical
services
• Summary of total Mason County funding requested (pre-development,
development, post-development)
B8: Application Checklist
✓ Completed Application B (all questions answered)
✓ Proof of current Washington State Business License and 501(c)(3) status for all
partner organizations
✓ Pro Forma
✓ Proof of compliance with minimum insurance requirements
✓ Project development timeline, including key milestones (site control, permitting,
construction start, substantial completion, first tenant occupancy)
✓ Site plan or conceptual design drawings (if available)
✓ Signed MOU/MOA between all partner organizations (required)
✓ Written attestation regarding permit feasibility
✓ Evidence of site control (purchase option, letter of intent, deed, or equivalent)
Application C: Preservation of Existing Public or Affordable
Housing
Use this application if you are proposing structural rehabilitation to preserve existing
affordable housing units.
Cl: Contact Information
C1.1 Agency name, organization type, mailing address, physical address, phone
number, and website
C1.2 Executive Director: name, phone, and email
C1.3 Financial Manager: name, phone, and email
C1.4 Project Manager: name, phone, and email
C1.6 List of all Board of Directors members with names, phone numbers, and
email addresses
C2: Funding Request
• The total Mason County funding requested
C3: Organizational Capacity and Staffing
C3.1 Identify the Project Manager and describe their qualifications and
experience with property rehabilitation and affordable housing management.
C3.2 Describe your organization's experience owning and operating properties
similar to those proposed, including the types and number of units and how long
they have been in service.
C4: Fiscal Management
C4.1 List the dates of your last financial, internal, and/or compliance audit, the
type of audit, and any findings within the last three years. Are there unresolved
findings? If so, describe the status.
C4.2 Describe the organization's current financial condition and outlook. If facing
financial challenges, describe the steps being taken to address them.
C4.3 Briefly describe your fiscal control systems, including financial reporting,
record keeping, accounting systems, and payment procedures.
C5: Project Description
C5.1 Describe the property proposed for preservation, including address, current
ownership, number of units, current tenant population, and income levels served.
C5.2 Describe the physical condition of the property and the specific structural
deficiencies or habitability threats that require rehabilitation. Attach a capital needs
assessment, building inspection report, or equivalent documentation.
C5.3 Describe all proposed rehabilitation activities and explain how each activity
directly addresses structural degradation or ensures ongoing habitability. Do not
include cosmetic improvements that do not affect structural integrity or habitability.
C5.4 Describe how the property will remain affordable and occupied by households
at or below 50% AMI following completion of rehabilitation. Describe any proposed
deed restrictions or affordability covenants.
C5.5 Rent subsidy determination that is standardized, yet considers a household's
finances
C5.6 Describe the subpopulation this property serves and if services are available to
them.
C5.7 Describe your plan for maintaining the property following completion of
rehabilitation work.
C5.8 Provide written attestation that your organization has consulted with the City of
Shelton or Mason County Permit Office and that the proposed rehabilitation can be
permitted as described.
C5.9 Use this space to customize your proposal, amend, or request modification of
any conditions.
C6: Project Budget that meets the following minimum items. The final project must
have a minimum of three bids and accept the lowest bid:
• Itemized repairs or rehabilitation project by system (structural, roofing, HVAC,
plumbing, electrical, other)
• Administration expenses
• Each fund source contributing to this project, and the amount
• Summary of total Mason County funding requested
C7: Application Checklist
✓ Completed Application C (all questions answered)
✓ Proof of current Washington State Business License and 501(c)(3) status
✓ Project Budget
✓ Proof of compliance with minimum insurance requirements
✓ Rehabilitation project timeline, including estimated completion date and date
property will be fully occupied
✓ Capital needs assessment, building inspection report, or equivalent
documentation of structural deficiencies
✓ Proof of property ownership or documentation of legal authority to undertake
rehabilitation
✓ Written attestation regarding permit feasibility
Questions regarding this RFP should be directed to:
Todd Parker, Community Health Specialist
Mason County Public Health and Human Services
tparKer(a masoncountywa.gov
MASON COUNTY PUBLIC WORKS
• COMMISSIONER BRIEFING
June 29, 2026
Action Items:
• Request to amend the maximum annual payable amount of the On-Call Engineering Services
Agreement with Parametrix from $200,000 to $500,000.
Discussion Items:
• Smoke Testing in North Bay with Evergreen Rural Water of WA (ERWoW)
Commissioner Follow-Up Items:
Upcoming Items:
Mason County
Agenda Request Form
185
To: Board of Mason County Commissioners Item No.
From: Richard Dickinson, Deputy Director
U&W Management Ext: 652
Department: Utilities &Waste Briefing: ❑x
Action Agenda: ❑x
Public Hearing: ❑
Special Meeting: ❑
Briefing Date(s): June 22, 2026 Agenda Date(s): July 7, 2026
Internal Review: ❑ Finance O Human Resources ❑ Legal ❑ IT ❑ Risk O Other
(This is the responsibility of the requesting Department)
Item: Amendment to On-Call Engineering Services Agreement—Increase Maximum
Annual Pay-Out for 2026-2027
Background/Executive Summary:
On September 24, 2024, the Board authorized Public Works to procure on-call engineering services for
Utility&Wastewater Management and other Public Works activities. Following the County's
procurement process, Public Works selected Parametrix and entered into a two-year on-call engineering
services agreement for 2025-2026 with an annual maximum pay-out of$200,000. The Board also
approved a one-year extension through December 31, 2027, which Public Works plans to utilize.
Parametrix has begun work on the Solid Waste Plan update, in addition to providing support on other
Public Works projects this year. Due to current task assignments and anticipated services through the
remainder of the agreement term, Public Works expects to exceed the current annual maximum and is
requesting Board authorization to increase the annual maximum pay-out from$200,000 to $500,000.
Budget Impact:
Funding for these services is included within the Public Works and Utility&Wastewater budgets. The
annual maximum pay-out would increase from $200,000 to $500,000 through December 31, 2027.
Public Outreach:
No public outreach is required. Parametrix was selected through the County's competitive procurement
process and is currently under contract with Mason County.
Requested Action:
Request the Board authorize the Public Works Director to amend the existing on-call engineering
services agreement with Parametrix to increase the annual maximum pay-out from $200,000 to
$500,000 through December 31, 2027.
Attachment(s):
None
Mason County Administrator
411 N 5th Street
Shelton, WA 98584
(360) 427-9670 ext. 419
Mason County Commissioner
Briefing Items from County Administrator
Support Services
June 29, 2026
Specific Items for Review
→ Recreation and Conservation Office (RCO) Youth Athletic Facilities grant – Tanessa Noll
Administrator Updates
Commissioner Discussion
→ Lodging Tax invoices – Cmmr. Trask
Mason County
Agenda Request Form
issa
To: Board of Mason County Commissioners Item No.
From: Tanessa Noll Ext: 595
Department: Central Services Briefing:
Action Agenda:
Public Hearing: ❑
Special Meeting: ❑
Briefing Date(s): 7/6/2026 Agenda Date(s): 7/7/2026
Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ IT ❑ Risk ❑ Other
(This is the responsibility of the requesting Department)
Item:
RCO Applicant Resolution/Authorization for Youth Athletic Facilities grant
Background/Executive Summary:
For the next phase of the RCO Youth Athletic Facilities grant, an Applicant Resolution/Authorization
form needs to be completed. This standard form shows the application is approved by the commission and
outlines the persons authorized to execute documents binding Mason County on the project. It must be
submitted by July 15,2026,to remain eligible for funding.
Budget Impact(amount, funding source,budget amendment, etc.):
N/A
Public Outreach:
N/A
Requested Action:
Move to action agenda to sign and approve the resolution
Attachment(s):
Draft of form
WASHINGTON STATE
Recreation and
Conservation Office
Applicant Resolution/Authorization
Organization Name(sponsor) Mason County
Resolution No.or Document Name
Project(s) Number(s),and Names) PROJECT: 26-1562 Dev, Mason County Recreation Area
This resolution/authorization authorizes the person(s) identified below(in Section 2)to act as the authorized
representative/agent on behalf of our organization and to legally bind our organization with respect to the
above Project(s)for which we seek grant funding assistance managed through the Recreation and Conservation
Office(Office).
WHEREAS,grant assistance is requested by our organization to aid in financing the cost of the Project(s)
referenced above;
NOW,THEREFORE, BE IT RESOLVED that:
1. Our organization has applied for or intends to apply for funding assistance managed by the Office for
the above"Project(s)."
2. Our organization authorizes the following persons or persons holding specified titles/positions(and
subsequent holders of those titles/positions)to execute the following documents binding our
organization on the above projects:
rc1ntrl .
Grant application (submission thereof) Tanessa Noll,Grant Writer
Project contact(day-to-day Cassidy Krall,Program Support Tech
administering of the grant and
communicating with the RCO)
RCO Grant Agreement(Agreement) Pat Tarzwell,Chair
Agreement amendments Pat Tarzwell,Chair
Authorizing property and real estate John Taylor, Emergency Management-Parks and Trails Manager
documents(Notice of Grant, Deed of
Right or Assignment of Rights if
applicable).These are items that are
typical recorded on the property with
the county.
The above persons are considered an"authorized representative(s)/agent(s)"for purposes of the documents
indicated.Our organization shall comply with a request from the RCO to provide documentation of persons
who may be authorized to execute documents related to the grant.
3. Our organization has reviewed the sample RCO Grant Agreement on the Recreation and Conservation
Office's WEB SITE at: https://rco.wa.gov/wp-content/uploads/2019/06/SampleProjAgreement.pdf.We
understand and acknowledge that if offered an agreement to sign in the future, it will contain an
indemnification and legal venue stipulation and other terms and conditions substantially in the form
contained in the sample Agreement and that such terms and conditions of any signed Agreement shall
be legally binding on the sponsor if our representative/agent enters into an Agreement on our behalf.
The Office reserves the right to revise the Agreement prior to execution.
4. Our organization acknowledges and warrants,after conferring with its legal counsel,that its authorized
representative(s)/agent(s) have full legal authority to act and sign on behalf of the organization for their
assigned role/document.
5. Grant assistance is contingent on a signed Agreement. Entering into any Agreement with the Office is
purely voluntary on our part.
6. Our organization understands that grant policies and requirements vary depending on the grant
program applied to,the grant program and source of funding in the Agreement,the characteristics of
the project,and the characteristics of our organization.
7. Our organization further understands that prior to our authorized representative(s)/agent(s)executing
any of the documents listed above,the RCO may make revisions to its sample Agreement and that such
revisions could include the indemnification and the legal venue stipulation.Our organization accepts the
legal obligation that we shall, prior to execution of the Agreement(s), confer with our authorized
representative(s)/agent(s)as to any revisions to the project Agreement from that of the sample
Agreement.We also acknowledge and accept that if our authorized representative(s)/agent(s)executes
the Agreement(s)with any such revisions,all terms and conditions of the executed Agreement shall be
conclusively deemed to be executed with our authorization.
8. Any grant assistance received will be used for only direct eligible and allowable costs that are reasonable
and necessary to implement the project(s) referenced above.
9. [for Recreation and Conservation Funding Board Grant Programs Only] If match is required for the grant,
we understand our organization must certify the availability of match at least one month before funding
approval. In addition, our organization understands it is responsible for supporting all non-cash
matching share commitments to this project should they not materialize.
10. Our organization acknowledges that if it receives grant funds managed by the Office,the Office will pay
us on only a reimbursement basis.We understand reimbursement basis means that we will only request
payment from the Office after we incur grant eligible and allowable costs and pay them.The Office may
also determine an amount of retainage and hold that amount until all project deliverables, grant reports,
or other responsibilities are complete.
11. [for Acquisition Projects Only] Our organization acknowledges that any property acquired with grant
assistance must be dedicated for the purposes of the grant in perpetuity unless otherwise agreed to in
writing by our organization and the Office.We agree to dedicate the property in a signed "Deed of
Right"for fee acquisitions, or an "Assignment of Rights"for other than fee acquisitions(which
documents will be based upon the Office's standard versions of those documents),to be recorded on
the title of the property with the county auditor.Our organization acknowledges that any property
acquired in fee title must be immediately made available to the public unless otherwise provided for in
policy,the Agreement,or authorized in writing by the Office Director.
12. [for Development, Renovation, Enhancement,and Restoration Projects Only—If our organization
owns the project property] Our organization acknowledges that any property owned by our
organization that is developed, renovated, enhanced,or restored with grant assistance must be
dedicated for the purpose of the grant in perpetuity unless otherwise allowed by grant program policy,
or Office in writing and per the Agreement or an amendment thereto.
13. [for Development, Renovation, Enhancement,and Restoration Projects Only—If your organization
DOES NOT own the property] Our organization acknowledges that any property not owned by our
organization that is developed, renovated,enhanced,or restored with grant assistance must be
dedicated for the purpose of the grant as required by grant program policies unless otherwise provided
for per the Agreement or an amendment thereto.
14. [Only for Projects located in Water Resources Inventory Areas 1-19 that are applying for funds
from the Critical Habitat, Natural Areas, State Lands Restoration and Enhancement, Riparian
Protection,or Urban Wildlife Habitat grant categories;Aquatic Lands Enhancement Account;or
the Puget Sound Acquisition and Restoration program,or a Salmon Recovery Funding Board
approved grant] Our organization certifies the following:the Project does not conflict with the Puget
Sound Action Agenda developed by the Puget Sound Partnership under RCW 90.71.310.
15. This resolution/authorization is deemed to be part of the formal grant application to the Office.
16. Our organization warrants and certifies that this resolution/authorization was properly and lawfully
adopted following the requirements of our organization and applicable laws and policies and that our
organization has full legal authority to commit our organization to the warranties,certifications,
promises and obligations set forth herein.
This resolution/authorization is signed and approved on behalf of the resolving body of our organization by the
following authorized member(s):
Signed
Title Date
On File at:
This Applicant Resolution/Authorization was adopted by our organization during the meeting held:
(Local Governments and Nonprofit Organizations Only):
Location: Date:
Washington State Attorney General's Office
Approved as to form 2/13/2020
Assistant Attorney General Date
You may reproduce the above language in your own format;however,text may not change.
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No.
From: Jennifer Beierle Ext: 532
Department: Support Services Briefing: ☒
Action Agenda: ☐
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): June 29, 2026 Agenda Date(s):
Internal Review: ☒ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other
(Please ensure proper internal review channels have been followed, this is the responsibility of the
requesting Department)
Item:
2027 Budget Workshop
Background/Executive Summary:
One of the Board of County Commissioners’ most important responsibilities is adopting a balanced
budget by December 31 each year. The Board is holding a 2027 Budget Workshop to discuss priorities
and brainstorm ideas before development of the preliminary 2027 budget.
Associated Costs/Budget Impact (amount, funding source, budget amendment, etc.):
N/A
Public Outreach:
The budget process is open to the public, and public comment is encouraged during designated times
throughout the process.
Requested Action:
None
Attachment(s):
• Summary of General Fund Cash Balances, Budget to Actual Revenue & Expenditures from 2019
through 2025
• General Fund Budget to Actual Revenue, Expenditures, and Cash Balances comparing May of
2025 to May of 2026
General Fund Cash Balance as of 1/1/2019 7,857,952
2019 Budget Actual
Budget to Actual
Difference % Difference EFB at 12/31/19
Revenue 36,087,366 38,330,506 2,243,140 6.22%
Expense 36,808,395 34,088,013 2,720,382 7.39%
(721,029)4,242,494 12,100,445
2020 Budget Actual
Budget to Actual
Difference % Difference EFB at 12/31/20
Revenue 43,827,825 44,346,229 518,404 1.18%
Expense 43,418,623 40,178,159 3,240,464 7.46%
409,202 4,168,070 16,268,515
2021 Budget Actual
Budget to Actual
Difference % Difference EFB at 12/31/21
Revenue 40,567,833 43,886,614 3,318,781 8.18%
Expense 42,989,234 38,456,162 4,533,072 10.54%
(2,421,401)5,430,453 21,698,968
2022 Budget Actual
Budget to Actual
Difference % Difference EFB at 12/31/22
Revenue 41,489,842 45,729,023 4,239,181 10.22%
Expense 45,473,830 40,771,958 4,701,872 10.34%
(3,983,988)4,957,066 26,656,033
2023 Budget Actual
Budget to Actual
Difference % Difference EFB at 12/31/23
Revenue 42,974,627 45,869,673 2,895,046 6.74%
Expense 49,068,227 44,999,638 4,068,589 8.29%
(6,093,600)870,036 27,526,069
2024 Budget Actual
Budget to Actual
Difference % Difference EFB at 12/31/24
Revenue 45,352,859 48,254,447 2,901,588 6.40%
Expense 54,613,142 48,917,407 5,695,735 10.43%
(9,260,283)(662,960)26,863,109
2025 Budget Actual
Budget to Actual
Difference % Difference EFB at 12/31/25
Revenue 45,540,217 48,334,458 2,794,241 6.14%
Expense 58,491,943 50,835,967 7,655,976 13.09%
(12,951,726)(2,501,508)24,361,601
Average 7 year (2019-2025) revenues received over budget 6.44%
Average 7 year (2019-2025)expenditures expended under budget 9.65%
Mason County
General Fund
2025 vs. 2026 Budget to Actual ComparisonGeneral Fund 1/1/25 Beginning Cash Balance:26,863,109$
Revenues
Department Name 2025 Budget
Revenue Collected
Through 5/31/2025
Budget
Remaining at
5/31/2025 % 2025
Total 2025
Revenues 2026 Budget
Revenue
Collected Through
5/31/2025
Budget
Remaining at
5/31/2026 % 2026
Actual dif 2025
vs 2026 through
May
WSU Extension 22,000 14,752 7,248 67%28,821 45,000 15,318 29,682 34%566
Assessor 7,000 - 7,000 0%5,930 7,000 - 7,000 0%-
Auditor 1,082,300 519,608 562,692 48%1,107,632 1,324,988 798,083 526,905 60%278,475
Emergency Management 51,033 68,058 (17,025) 133%86,622 50,400 22,147 28,253 44%(45,911)
Facilities & Grounds - 200 (200) 0%300 - 1,195 (1,195) 0%995
Human Resources - - 0%495 - - - 0%-
Clerk 379,752 118,756 260,996 31%270,323 379,752 115,606 264,146 30%(3,150)
Commissioners - 0%- - 0%-
Support Services 101,681 - 101,681 0%7,872 - 21 (21) 0%21
District Court 871,817 385,229 486,588 44%855,922 771,235 315,169 456,066 41%(70,059)
Community Development 3,213,262 982,837 2,230,425 31%2,567,479 2,794,700 774,490 2,020,210 28%(208,347)
Historical Preservation 13,000 5,627 7,373 43%14,368 13,000 5,589 7,411 43%(38)
Parks & Trails 69,450 21,803 47,648 31%55,220 69,450 29,022 40,428 42%7,220
Juvenile Court Services 1,345,110 679,527 665,583 51%1,741,720 1,350,638 685,627 665,011 51%6,099
Prosecutor 238,314 100,902 137,412 42%224,265 246,885 90,531 156,354 37%(10,371)
Victim Witness - - - 0%54,246 10,643 43,603 20%10,643
Child Support Enforcement 179,558 35,234 144,324 20%87,331 115,000 57,678 57,322 50%22,444
Coroner 55,000 38,580 16,420 70%75,824 99,000 43,977 55,023 44%5,397
Sheriff 844,957 360,764 484,193 43%1,141,245 1,331,007 571,111 759,896 43%210,347
Indigent Defense 240,767 154,304 86,463 64%375,256 306,274 207,672 98,602 68%53,368
Superior Court 137,494 73,867 63,627 54%171,459 125,202 73,757 51,445 59%(110)
Family Court 2,500 808 1,692 32%2,264 2,500 664 1,836 27%(144)
Therapeutic Court 763,421 277,494 485,927 36%553,599 779,676 274,710 504,966 35%(2,784)
Treasurer 29,874,875 15,092,937 14,781,938 51%33,250,994 31,712,713 15,530,784 16,181,929 49%437,848
Non Departmental 4,723,426 2,507,789 2,215,637 53%5,709,517 6,519,227 2,519,952 3,999,276 39%12,163
Total Revenues 44,216,717 21,439,073 22,777,644 48%48,334,458 48,097,893 22,143,745 25,954,148 46%704,671
Mason County
General Fund
2025 vs. 2026 Budget to Actual ComparisonExpenditures
Department Name 2025 Budget
Expenditures
through End of
Month
Unexpended
Budget
Authority % 2025
Total 2025
Expenditures 2026 Budget
Expenditures
through
5/31/2026
Budget
Remaining at
5/31/2026 % 2026
Actual dif 2025
vs 2026 through
May
WSU Extension 404,878 133,233 271,645 33%386,985 437,175 137,601 299,574 31%4,369
Assessor 1,608,770 716,590 892,180 45%1,549,069 1,703,996 730,349 973,647 43%13,759
Auditor 2,297,149 843,761 1,453,388 37%2,005,423 2,389,150 821,928 152,981 34%(21,833)
Emergency Management 509,238 152,842 356,396 30%384,032 516,762 138,970 377,792 27%(13,872)
Facilities & Grounds 1,821,885 627,523 1,194,362 34%1,541,276 1,812,122 613,762 1,198,360 34%(13,761)
HR/ Risk Mngt 1,028,667 357,330 671,337 35%927,130 1,046,505 380,130 666,375 36%22,800
LEOFF 100,000 35,233 64,767 35%67,649 100,000 77,258 22,742 77%42,025
Clerk 1,252,646 452,697 799,949 36%1,087,369 1,299,472 493,430 806,042 38%40,733
Commissioners 456,073 184,484 271,589 40%438,295 463,284 183,761 279,523 40%(724)
Support Services 1,277,239 490,608 786,631 38%1,077,039 1,208,333 452,102 756,231 37%(38,507)
District Court 1,793,513 671,350 1,122,163 37%1,621,065 1,699,660 626,760 1,072,900 37%(44,591)
Community Development 3,849,252 1,432,441 2,416,811 37%3,274,687 3,648,692 1,270,415 2,378,277 35%(162,025)
Historical Preservation 31,750 6,795 24,955 21%23,915 23,750 6,044 17,706 25%(751)
Parks & Trails 967,075 359,358 607,717 37%904,362 715,042 338,590 376,452 47%(20,768)
Juvenile Court Services 2,317,544 870,872 1,446,672 38%2,121,566 2,430,119 904,691 1,525,428 37%33,820
Prosecutor 2,680,572 967,126 1,713,446 36%2,308,578 2,723,202 956,469 1,766,733 35%(10,657)
Victim Witness 54,246 19,186 35,060 35%19,186
Child Support Enforcement 179,661 43,747 135,914 24%104,221 196,269 40,708 155,561 21%(3,038)
Coroner 722,175 267,357 454,818 37%636,996 718,467 255,257 463,210 36%(12,100)
Sheriff 19,424,170 7,479,287 11,944,883 39%18,055,947 19,744,699 7,593,599 12,151,100 38%114,312
Courthouse Security 307,300 142,223 165,077 46%344,772 352,300 165,353 186,947 47%23,130
Indigent Defense 2,192,793 798,406 1,394,387 36%2,184,689 2,381,162 1,029,790 1,351,372 43%231,384
Superior Court 1,696,064 632,209 1,063,855 37%1,588,026 1,749,689 679,640 1,070,049 39%47,431
Family Court 2,500 - 2,500 0%2,500 2,500 600 1,900 24%600
Therapeutic Court 763,843 267,901 495,942 35%592,737 784,512 222,706 561,806 28%(45,195)
Treasurer 1,053,704 445,612 608,092 42%933,060 1,092,199 474,201 617,998 43%28,589
Non Departmental 6,657,504 2,602,325 4,055,179 39%5,566,953 7,611,855 4,631,350 2,980,505 61%2,029,025
Transfers Out to Other Funds 1,208,239 720,177 488,062 60%1,107,626 592,889 61,634 531,255 10%(658,543)
Total Expenditures 56,604,204 21,701,485 34,902,719 38%50,835,967 57,498,051 23,306,282 34,191,769 41%1,604,797
General Fund 5/31/25 Ending Cash Balance:26,600,698$
General Fund 12/31/25 Ending Cash Balance:24,361,601$
General Fund 5/31/26 Ending Cash Balance:23,199,064$