HomeMy WebLinkAbout2026/06/23 - Regular PacketBoard of Mason County Commissioners
Draft Meeting Agenda
Commission Chambers
411 N 5th St, Shelton, WA 98584
June 23, 2026
9:00 a.m.
June 23.2
Commission meetings are live streamed at http://www.masonwebtv.com/
Regular Commission business meetings will be held in-person and via Zoom.
Please click the Zoom meeting link posted on the Mason County homepage and use the “raise hand” feature to be recognized
by the Chair to provide comment and testimony. Public comment and testimony can be provided in-person, via e-mail at
msmith@masoncountywa.gov; mail in to the Commissioners’ Office at 411 N 5th St, Shelton, WA 98584; or call (360) 427-
9670 ext. 419. If you need to listen to the Commission meeting via telephone, please provide your telephone number to the
Commissioners’ Office no later than 4:00 p.m. the Friday before the meeting.
1. Call to Order
2. Pledge of Allegiance
3. Roll Call
4. Correspondence and Organizational Business
4.1 Correspondence
5. Open Forum for Citizen Input
Please see above options to provide public comment; 3 minutes per person, 15-minute time limit.
6. Adoption of Agenda
Items appearing on the agenda after “Item 10. Public Hearings” may be acted upon before 9:15 a.m.
7. Approval of Minutes – May 26 and June 9, 2026, Regular Minutes and June 8 and June 15, 2026, Briefing
Minutes
8. Approval of Action Agenda
Items listed under “Action Agenda” may be enacted by one motion unless a Commissioner or citizen requests an item be
removed from the Action Agenda and considered a separate item.
8.1 Approval of Warrants and Treasurer Electronic Remittances
Claims Clearing Fund Warrant # 8121518-8121954 $2,251,671.49
Direct Deposit Fund Warrant # 126712-127118 $ 965,470.68
Salary Clearing Fund Warrant # 7009734-7009774 $1,283,982.29
8.2 Approval of the Resolution adopting the updated Mason County Public Works Utilities and Waste
Management Water Leak Credit Policy.
8.3 Approval to submit proposal to Washington State Noxious Weed Control Board (WSNWCB) for Fiscal Year
2027 Class A and B Designate Noxious Weed Eradication Program.
8.4 Approval of the contract with KnoxWorks for facilitation of the 5-Year Local Homeless Housing Plan – Local
Plan Committee.
8.5 Approval of the Consolidated Homeless Grant (CHG) contract amendments for Crossroads Housing, New
Horizons Communities, Turning Pointe Survivor Advocacy Center, and the Youth Connection.
8.6 Approval of the Resolution setting a hearing date with the Hearings Examiner for Wednesday August 12,
2026, at 1:00 p.m. via Zoom to consider public comment on Road Vacation No. 427.
June 23, 2026 | Page 2 of 2
8.7 Approval of the rates for Mason County’s 2027 annual budget for Internal Cost Allocations, Information
Technology, Unemployment, and Motor Pool and approval for the Chair or the County Administrator to
execute the order for eleven (11) replacement vehicles included in the 2027 Motor Pool Rates.
8.8 Approval of the 2027 Mason County Preliminary Budget Preparation Guidelines.
8.9 Approval of the Resolution adopting the 2026-2027 Comprehensive Economic Development Strategy (CEDS)
list as recommended by the Economic Development Council (EDC).
8.10 Approval of the Port of Allyn’s .09 Fund request in the amount of $32,000 for the Sweetwater Creek Project.
8.11 Approval to set a Public Hearing for Tuesday, July 7 and 21 and August 4 and 18, 2026, at 9:15 a.m. to take
public comment on the petition to name the Senator Tim Sheldon Bridge.
8.12 Approval of the FY25 Emergency Management Performance Grant (25EMPG), Contract E26-303, awarding
$31,408 from Washington State Military Department (EMD) and US Department of Homeland Security to
Mason County for the performance period of June 1, 2026, through September 30, 2026.
8.13 Approval to terminate the Consolidated Homeless Grant (CHG) contract with The Youth Connection.
8.14 Approval of the Resolution updating the Mason County Personnel Policy Chapter 20 - Lactation
Accommodation and Sanitary Construction Worksite Policy.
8.15 Approval to appoint Connie Lovelace as Cemetery Board Commissioner Position No. 3 for a term expiring
December 31, 2027.
8.16 Approval for the Chair and/or Public Works Director to execute all documents necessary to accept and
administer the Commerce grants for the North Bay Facility Plan and Beard’s Cove Water System
Improvements projects.
9. Other Business (Department Heads and Elected Officials)
10. 9:15 a.m. Public Hearings and Items Set for a Certain Time
Please see above options to provide public testimony; 10 minutes per person.
10.1 Public Hearing to inform citizens of the availability of funds and eligible uses of the state Community
Development Block Grant (CDBG) and receive comments on proposed activities specifically funding the
Community Action Council of Lewis, Mason, and Thurston Counties (CAC), as well as receive comments on
the 2025-2026 program. Staff: Jennifer Beierle
10.2 Public hearing to consider and approve supplemental budget requests and budget transfers to the 2026 budget.
Staff: Jennifer Beierle
11. Board’s Calendar and Reports
12. Adjournment
MASON COUNTY
TO: Board of Mason County Commissioners
Reviewed
FROM: Kariann Rutledge Ext. 380
DEPARTMENT: Support Services Action Agenda
DATE: June 23, 2026 No. 4.1
ITEM: Correspondence
4.1.1 Received Permanently Discontinued Business Notice for WALTER DACON
WINES and TUGGS AND CHUGGS.
4.1.2 Received Timberland Regional Library Board of Trustees Application from Marika
Olson.
4.1.3 Received On-Site Sewage Advisory Commission Application from Paula Johnson.
4.1.4 Received Correspondence from Federal Energy Regulatory Commission regarding
IRRM Anchoring Project and Seismic Stabilization Investigation, Cushman No. 1
Development, Cushman Project: and IRRM Anchoring Project CPFMA, Cushman
No. 1 Development, Cushman Project.
4.1.5 Received Letter from Department of Natural Resources regarding Herbicide
Application.
Attachments: Originals on file with the Clerk of the Board.
1
Kariann Rutledge
From:McKenzie Smith
Sent:Tuesday, June 9, 2026 7:44 AM
To:Kariann Rutledge
Subject:FW: 085344-6C WALTER DACON WINES: Permanently Discontinued Business
Good morning,
Would you please distribute and add the below to correspondence? Thank you!
Best wishes,
**Please note: Mason County complies with the Public Records Act Chapter 42.56 RCW. As such, any e-mail sent to and/or from the
County may be subject to public disclosure.
From: LCB Case Response <lic.div@lcb.wa.gov>
Sent: Monday, June 8, 2026 3:15 PM
To: DORFAXBLS@DOR.WA.GOV; BeerWineTaxes@lcb.wa.gov; McKenzie Smith <MSmith@masoncountywa.gov>
Subject: FW: 085344-6C WALTER DACON WINES: Permanently Discontinued Business
Hello,
The following license has been permanently discontinued as of 6/8/26.
--------------- Forwarded Message ---------------
From: LCB Case Response [lic.div@lcb.wa.gov]
Sent: 5/12/2026, 8:29 AM
To: winemaker@walterdaconwines.com
Cc: robert.knowles@lcb.wa.gov; robert.brulotte@lcb.wa.gov; jennifer.wilson@lcb.wa.gov
Subject: 085344-6C WALTER DACON WINES: Permanently Discontinued Business
Entity Name: ANDERSON RESOURCES INCORPORATED
Trade Name: WALTER DACON WINES
Location Address: SE 50 SKOOKUM INLET RD,SHELTON,WA,USA,98584
License #: 085344 EO code: 6C
2
UBI: 600441790
This letter is to notify you that your liquor license number 085344 has been discontinued. You may no
longer engage in the production, sale, or service of liquor at the above location.
If you wish to appeal this action, you have 20 days from the date of this notice to submit your request in
writing to the WSLCB. You may submit your request to:
Email: licensingappeals@lcb.wa.gov
Or
Mail: WSLCB
Attention: Licensing Appeals
PO Box 43098
Olympia, WA 98504-3908
Sincerely,
Customer Service Unit
Licensing and Regulation Division
(360) 664-1600
Thank you for visiting the Liquor and Cannabis Board. Our mission is to promote public safety, public
health, and trust through fair administration, education, and enforcement of liquor, cannabis, tobacco,
and vapor laws.
thread::97MpHCMeIoCgxvgE8WWERCc::
1
Kariann Rutledge
From:McKenzie Smith
Sent:Monday, June 15, 2026 1:25 PM
To:Kariann Rutledge
Subject:FW: 426549-2P TUGGS AND CHUGGS: Permanently Discontinued Business
Follow Up Flag:Follow up
Flag Status:Flagged
Good afternoon,
Below is a permanent discontinuation to add to correspondence and distribute, thank you!
Best wishes,
**Please note: Mason County complies with the Public Records Act Chapter 42.56 RCW. As such, any e-mail sent to and/or from the
County may be subject to public disclosure.
From: LCB Case Response <lic.div@lcb.wa.gov>
Sent: Thursday, June 11, 2026 2:27 PM
To: McKenzie Smith <MSmith@masoncountywa.gov>; DORFAXBLS@DOR.WA.GOV; BeerWineTaxes@lcb.wa.gov;
spiritfees@lcb.wa.gov
Subject: FW: 426549-2P TUGGS AND CHUGGS: Permanently Discontinued Business
Hello,
The following license has been permanently discontinued as of 6/11/26.
--------------- Forwarded Message ---------------
From: LCB Case Response [lic.div@lcb.wa.gov]
Sent: 5/19/2026, 2:38 PM
To: chapmansway@gmail.com
Cc: jeffrey.pfluger@lcb.wa.gov; kelly.higbee@lcb.wa.gov; monith.leap@lcb.wa.gov;
dustin.brown@lcb.wa.gov
Subject: 426549-2P TUGGS AND CHUGGS: Permanently Discontinued Business
2
Entity Name: TUG AND CHUGGS, INC
Trade Name: TUGGS AND CHUGGS
Location Address: 13443 W CLOQUALLUM RD,ELMA,WA,USA,98541
License #: 426549 EO code: 2P
UBI: 604268830
This letter is to notify you that your liquor license number 426549 has been discontinued. You may no
longer engage in the production, sale, or service of liquor at the above location.
If you wish to appeal this action, you have 20 days from the date of this notice to submit your request in
writing to the WSLCB. You may submit your request to:
Email: licensingappeals@lcb.wa.gov
Or
Mail: WSLCB
Attention: Licensing Appeals
PO Box 43098
Olympia, WA 98504-3908
Sincerely,
Customer Service Unit
Licensing and Regulation Division
(360) 664-1600
Thank you for visiting the Liquor and Cannabis Board. Our mission is to promote public safety, public
health, and trust through fair administration, education, and enforcement of liquor, cannabis, tobacco,
and vapor laws.
thread::BD69_geMIZyunBl3kcTn9Cc::
Entry #: 76 - Timberland Regional Library (TRL) Board of Trustees Status: Submitted Submitted: 6/7/2026 11:37 AM
Advisory Board Name:
Timberland Regional Library (TRL) Board of Trustees
Name:
Marika Olson
Today's Date:
6/7/2026
Address
Voting Precinct:Phone Email
Community Service:
I spent the past 17 years serving my country through Peace
Corps and the United States Agency for International
Development (USAID). Now that I've returned, I'm actively
establishing myself in Mason County civic life. I've been
participating in local food-systems networks with Mason
Matters and the Mason Conservation District. I redesigned
Kitten Rescue of Mason County's website pro bono. I'm
building relationships with SCORE, PNODN, and Enterprise for
Equity, and providing support for my fellow small businesses.
Above all, I'm a lifelong public-library patron.
Employment:
Owner & Principal, Marika Olson Consulting — Strategic
Operations & Digital Consultant (current). Strategic-
operations, systems, and digital consulting for small
businesses.
Previously: U.S. Agency for International Development (USAID),
Foreign Service Officer — 15 years. Senior operations and
program leadership; built and oversaw development portfolios
of up to $250 million across four continents, including
budgeting, grants management, and operations in complex,
resource-constrained environments and through
organizational transitions.
Earlier: Peace Corps Volunteer (2 years); background in
engineering and agricultural science. (17 years of
international/field leadership in total.)
What do you perceive is the role or purpose of this advisory board?
I view the Board of Trustees, as the governing body of a five-county public library district, as a strategic and fiduciary body
accountable to the residents of Grays Harbor, Lewis, Mason, Pacific, and Thurston counties. It must strive to steward public funds
responsibly, set policy, adopt and oversee the budget, hire and evaluate the executive staff, and ensure equitable, sustainable
access to library services across a large and largely rural region. At this particular moment that stewardship is especially
consequential — the district is working through a serious budget shortfall and a leadership transition — so the Board's central
job is to make sound, transparent financial and operational decisions that protect the library's mission and the communities that
rely on it.
Received 06.11.2026Commissioners Randy Neatherlin,Sharon Trask and Pat Tarzwell,Travis Adams, McKenzie Smith,Cheryl Heywood, Brenda Lane
What interest or skills do you wish to offer this advisory board?
I bring over fifteen years of senior operations and financial leadership from the U.S. Foreign Service, where I managed
development portfolios of up to $250 million across four continents — building and overseeing budgets, leading organizations
through resource constraints and transitions, and making disciplined decisions under fiscal pressure. I have a dedication to
technically sound, transparent, and effective governance of public funds. That is precisely the skill set a public institution needs
while navigating a budget shortfall and a leadership change: clear-eyed financial stewardship, operational problem-solving,
technological acumen, and steady governance. I now run a strategic-operations consultancy, working daily on helping
organizations do more with constrained resources. Beyond the professional fit, I am a lifelong library user and a committed
Mason County resident who believes deeply in equitable public access to information, literacy, and community space —
especially in rural areas, where the library is so often the hub. The TRL supported me while I was overseas, allowing me access to
digital books and resources that were not available in the local economies. I have used TRL services across multiple countries and
continents, and I would be honored to put my operations, strategy, and technical experience to work in service of keeping the
library active and available for all patrons.
List any financial, professional, or voluntary affiliations that could create a potential conflict of interest:
None known. For full transparency: I own a strategic-operations and digital consulting firm (Marika Olson Consulting); I hold no
contract or business relationship with the Library District or its vendors and would recuse from any such matter. I am also
engaged in local civic and economic-development networks in Mason County and would disclose and recuse from any matter
where those created a conflict.
Required Training:
Participation is dependent on attending certain trainings such as the Open Public Meetings Act (OPMA)
and Public Records Act (PRA) trainings at no cost to you. Will you be able to attend such trainings?
Yes or No:
Yes
How much time can you commit to
this advisory board:
Quarterly, Monthly, Weekly
Are you a U.S. citizen and
Mason County resident?
Yes
*For Civil Service applications ONLY, what
is your political party?
N/A
*For Wake Board Advisory Committee applications ONLY:
Entry #: 77 - On-Site Sewage Advisory Committee (OSAC)Status: Submitted Submitted: 6/9/2026 9:31 AM
Advisory Board Name:
On-Site Sewage Advisory Committee (OSAC)
Name:
Paula Johnson
Today's Date:
6/9/2026
Address
Voting Precinct:Phone Email
Community Service:
Mason County OSAC Designer Rep 6 year term from July
2020-2026, WOSSA - Designer Rep 2 year term from January
2022-2024, Shelton Presbyterian Church Member and former
Deacon, North Mason Eagles FOE 4226 Member,
Employment:
President/Owner of Arrow Septic Designs. Active full-time
designer in Mason County for 21 years.
What do you perceive is the role or purpose of this advisory board?
To address concerns and issues facing our industry on a local and state level. Coordination and communication between the
county, designers, installers, pumpers and o&m professionals to make our industry the best it can be. To promote education of
our customers and protect public health. I believe our industry plays a critical role in micro-environmentalism, taking care of one
land parcel at a time. I also want to help our other industry professionals like suppliers and installers keep up on education,
standards, regulations and the most current technologies.
What interest or skills do you wish to offer this advisory board?
21 years of onsite septic industry experience, plus 7 years of commercial construction business experience, bachelors degrees in
Construction Management and Business from WSU. I am a full-time designer living and working in Mason County for 21 years. I
have great working relationships with many industry professionals including suppliers, industry experts, WOSSA members and
contractors which contributes diverse feedback to bring back to the committee.
List any financial, professional, or voluntary affiliations that could create a potential conflict of interest:
none
Required Training:
Participation is dependent on attending certain trainings such as the Open Public Meetings Act (OPMA)
and Public Records Act (PRA) trainings at no cost to you. Will you be able to attend such trainings?
Yes or No:
Yes
How much time can you commit to
this advisory board:
Quarterly, Monthly
Are you a U.S. citizen and
Mason County resident?
Yes
*For Civil Service applications ONLY, what
is your political party?
Republican
Received 06.11.2026Commissioners Randy Neatherlin,Sharon Trask and Pat Tarzwell,Travis Adams, McKenzie Smith,Ian Tracy
*For Wake Board Advisory Committee applications ONLY:
Board of Mason County Commissioners
Proceedings
Commission Chambers
411 N 5th St, Shelton, WA 98584
May 26, 2026
1. Call to Order – The Chairperson called the regular meeting to order at 9:00 a.m.
2. Pledge of Allegiance – Commissioner Neatherlin led the flag salute.
3. Roll Call – Present: Commissioner District 1 – Randy Neatherlin; Commissioner District 2 –
Pat Tarzwell; Absent: Commissioner District 3 – Sharon Trask.
4. Correspondence and Organizational Business
4.1 Correspondence
4.1.1 Washington State Department of Health sent an Administrative Order reclassifying a
portion of Skookum Inlet Commercial Shellfish Grow Area in Mason County.
4.1.2 Jeff Bickford applied for the Solid Waste Advisory Committee (SWAC).
4.1.3 Douglas Day sent a request to remove Current Use classification.
4.1.4 Cassandra Jean Marie Ness applied for the Timberland Regional Library (TRL) Board of
Trustees.
4.1.5 Washington State Liquor and Cannabis Board sent in a cannabis license application for
Rockstar Farms, LLC.
4.1.6 United States Department of Commerce Economic Development Administration sent in a
letter regarding de-designation of Columbia-Pacific Resource Conservation and Economic
Development District (Col-Pac RCEDD).
4.1.7 Washington State Liquor and Cannabis Board sent in a special occasion liquor license
application from the Washington Indian Gaming Association.
5. Open Forum for Citizen Input
No citizen input.
6. Adoption of Agenda
Cmmr. Neatherlin/Tarzwell moved and seconded to adopt the agenda as published. Motion
carried. Neatherlin-aye; Tarzwell-aye; Trask-absent.
7. Approval of Minutes
Cmmr. Neatherlin/Tarzwell moved and seconded to adopt the May 11, 2026, Briefing Minutes
and May 12, 2026, Regular Meeting Minutes as presented. Motion carried. Neatherlin-aye;
Tarzwell-aye; Trask-absent.
8. Approval of Action Agenda
8.1 Approval of Warrants and Treasurer Electronic Remittances
Claims Clearing Fund Warrant # 8120998-8121278 $2,043,684.33
Direct Deposit Fund Warrant # 125891-126303 $ 981,719.63
Salary Clearing Fund Warrant # 7009664-7009703 $1,295,811.93
8.2 Approval of the Washington State Department of Commerce Consolidated Homeless Grant
(CHG) Amendment A for additional funding in the amounts of $65,198 for State Fiscal Year
(SFY) 2026 and $490,596 for SFY2027. (Contract 25-023)
May 26, 2026 | Page 2 of 7
8.3 Approval of the letter of support for the Great Peninsula Conservancy’s Washington Wildlife
and Recreation Program (WWRP) grant application for the Potlatch Tree Farm Protection
Project.
8.4 Approval of the 2025 Oath of Inventory.
8.5 Approval to set a public hearing on Tuesday, June 23, 2026, at 9:15 a.m. to inform citizens of
the availability of funds and eligible uses of the state Community Development Block Grant
(CDBG) and receive comments on proposed activities specifically funding the Community
Action Council of Lewis, Mason, and Thurston Counties (CAC), as well as receive comments
on the 2025-2026 program.
8.6 Approval to set a Public Hearing for June 23, 2026, at 9:15 a.m. to consider and approve
supplemental budget requests and budget transfers to the 2026 budget.
8.7 Approval to award funding from the .09 Rural County Sales and Use Tax Fund No. 103 to the
Port of Shelton in the amount of $350,000.
Cmmr. Neatherlin/Tarzwell moved and seconded to approve action items 8.1 through 8.7.
Motion carried. Neatherlin-aye; Tarzwell-aye; Trask-absent.
9. Other Business (Department Heads and Elected Officials)
Steve Duenkel, Auditor, announced that, following the retirement of the Assistant Elections
Administrator, the full-time Licensing and Recording Manager position will be eliminated.
10. 9:15 a.m. Public Hearings and Items Set for a Certain Time
Please see above options to provide public testimony. These options are available only while COVID-19 OPMA
meeting restrictions are in place.
10.1 Public Hearing to consider the Ordinance amending Mason County Code Chapter 6.64 Group
B Water System Regulations. Staff: Ian Tracy
Ian Tracy provided an overview of the proposed changes to Mason County Code 6.64-Group B
Water System Regulations. The changes address out-of-date code references, clarify
confusing or conflicting language, and restore consistency with state regulations. Two notable
changes are to require water quality monitoring for water systems with three to nine
connections, and the removal of the Water System Designer Certification program.
Public Comment:
Robert Pastore expressed concerns about the proposed water system ordinance revisions,
particularly the removal of Class B and purveyor definitions. He discussed the Eagles Nest
Class B water system on Stretch Island, questioned oversight of short-term rentals using
private water systems, requested inclusion of the Washington Administrative Code (WAC) in
the ordinance, and recommended moving the ordinance applicability section to the beginning
for clarity. Mr. Pastore also requested that the Mason County Clean Water District Advisory
Committee be expanded into the Mason County Citizens Environmental Health Advisory
Committee to address land, water, and air issues affecting Mason County.
The Commissioners discussed placing the state definition of Class B Water Systems into the
draft Ordinance.
Cmmr. Neatherlin/Tarzwell moved and seconded to approve the Ordinance amending
Mason County Code 6.64 Group B Water System Regulation with the addition of Class B
and Purveyor definitions. Motion carried unanimously. Neatherlin-aye; Tarzwell-aye;
Trask-absent.
May 26, 2026 | Page 3 of 7
10.2 Public Hearing to consider the Ordinance amending Mason County Code Chapter 9.48
Outdoor Burning Program. Staff: Randy Collins
Randy Collins presented proposed revisions to the burn Ordinance, Mason County Code
Chapter 9.48 – Outdoor Burning Program. Changes include the Memorandum of Agreement
with the Olympic Region Clean Air Authority (ORCAA) and adding definitions. Public
outreach on the proposed revisions was posted on the County website, an article in the Mason
County Journal and a Notice of Hearing published on May 7 & 14, 2026.
Public comment:
Robert Pastore asked that the notice of a burn ban be provided a week or two in advance if
possible.
Monte Ritter explained that he has had problems with his neighbors burning and asked why
there are different regulations in the Urban Growth Area (UGA) as opposed to the city or
county.
Cmmr. Neatherlin/Tarzwell moved and seconded to approve the Ordinance Amending
Chapter 9.48 of the Mason County Code, Outdoor Burning Program. Motion carried
unanimously. Neatherlin-aye; Tarzwell-aye; Trask-absent.
10.3 Public Hearing to consider an Ordinance on wake-enhanced motorboat operations on lakes
within Mason County. Staff: Travis Adams
Travis Adams presented a tentative ordinance that would restrict the use of wake-enhancement
features on boats unless operators maintain a minimum distance of 250 feet from shore and
operate in water that is at least 20 feet deep. The proposed ordinance was created in response
to complaints from waterfront property owners regarding shoreline and property damage
attributed to wakeboats. This public hearing is intended to gather public feedback and provide
the opportunity for the Board to consider whether to adopt, modify or reject the proposed
ordinance.
Public comment:
Debra Akins, Island Lake, expressed concern about protecting property owners’ rights,
acknowledged that the wakeboat activity has been a concern, and the creation of rules and laws
that would be very difficult to enforce.
Kathy Fox, Phillips Lake, owns recreational property in which is a major investment, has
witnessed the changes in the health of the shoreline and expressed concern about the safety for
children with the wakeboat activity occurring.
John Rich, Mason Lake, expressed concern that property owners on Mason Lake and Lake
Cushman would bear the burden of increased boating activity if this ordinance is adopted. He
noted that he has experienced waves large enough to prevent safe use of non-motorized
watercraft such as kayaks. He also noted that Mason County does not collect boat launch fees
and if this is approved he would like signage to be installed to inform boaters of any adopted
regulations.
Michael Kadahl, Chair, Mason Lake Management District No. 2, expressed concern that the
proposed ordinance would increase boat traffic on Mason Lake, increase invasive species risks
and shoreline erosion, and will impact water quality and habitat. Mr. Kadahl requested that the
May 26, 2026 | Page 4 of 7
County complete and Environmental Impact Study (EIS) to evaluate potential environmental
impacts and mitigation measures.
Michael Park, lake and boat owner, requested that this ordinance not be approved. He
purchased lakefront property to be able to enjoy boating on the lake and believes that the ban
of wakeboats will be the first step in additional future impacts to property values and Mason
County.
David Meinert, Lost Lake, fully supports the ordinance and believes it should be even more
restrictive due to the damage the wakeboats are causing. He argued that this is not normal
boating activity and that studies suggest these boats should be farther from the shore than this
ordinance suggests. He expressed concern regarding the impact to fish spawning, ecosystems,
erosion, property damage, and could increase the risk of invasive plants.
Mary Sue Steinman, Mason Lake, has witnessed shoreline erosion firsthand and wakeboats are
not the only cause of shoreline damage. Other factors such as water depth, boat speeds, how
close boats operate near the shore also contribute. She believes this is a flawed law and
believes that identifying one boat is not solving the problem.
Todd Meyer, Mason Lake, has witnessed an increase in wake-enhanced boats that are
negatively impacting shoreline properties. These large wakes can damage docks and make it
unsafe to moor boats along side them. While he does support recreational boating, it should
not come at the expense of others safety and property, and he respectfully request that wake-
enhanced boats be required to operate at least 500 feet from docks and shorelines in the lakes.
Kale Burbidge, Lost Lake, opposes the ordinance and supports responsible boat operation. He
believes the real problem is irresponsible behavior and unregulated boat launches, not property
owners and families who follow the rules. He favors increased enforcement at boat launches
rather than a ban that would penalize responsible lake users.
Luke Aikins opposes the ordinance and urges the commission to reconsider the proposal given
the significant public opposition. He expressed concerns about how the ordinance would be
enforced, questioning how terms such as "wake trim," "wake-enhancing devices," and "ballast"
would be clearly defined and consistently applied.
Victoria Byington, Lake Nahwatzel, supports the ordinance and having grown up on the lake
she has witnessed how wakeboats have significantly changed the use of the lake by creating
larger waves which disturb the water and the shoreline. She does not believe that jet skis or
traditional ski boats cause comparable impacts and view wakeboats as the primary problem.
Jessy Farrington, Island Lake, opposes the ordinance, arguing that wake boat use is limited due
to the short boating season, provides recreational enjoyment, and does not present significant
safety concerns because of how slow they operate. He expressed concerns about the impact to
property values, enforcement costs, and local tax revenue, and believes efforts should focus on
regulating boat launches and addressing other lake-management issues rather than banning
wake boats.
Mike Jones, Island Lake, a biologist and educator, presented research showing that wake boats
can disturb lake-bottom sediments, releasing nutrients that may contribute to algal blooms and
water-quality degradation. He urged decisions based on scientific evidence, noting that
delaying action could allow further damage to the lake
May 26, 2026 | Page 5 of 7
Jim Manley, Phillips Lake, described how a large wake threw his grandchildren onto a
concrete bulkhead, leaving them frightened, and said his boat and dock were also damaged. He
emphasized that wake-enhancement activities, rather than ordinary boating, are causing these
impacts. While everyone should be able to enjoy the lake, he argued that it becomes a problem
when one person's recreation causes harm, safety risks, or property damage to others.
Beau Brown, Phillips Lake, opposes the proposal as government overreach, arguing it would
limit his personal freedoms and negatively affect property owners who have invested heavily
in boating and waterfront property. He expressed concerns about impacts on property values
and the local tax base and asked the County to reduce permitting obstacles rather than impose
additional boating restrictions.
Malcolm Dick, Jr., Lake Nahwatzel, has lived on the lake for more than 80 years, supported
the ban on wake-enhancing activities on smaller Mason County lakes. He said the wakes are
damaging shorelines, docks, and floats, and argued that operators should at least be held
accountable for the impacts they cause. He urged the county to enact the ban to help protect
the lake and surrounding properties.
Scott Olson, Lost Lake, who enjoys kayaking, paddleboarding, swimming and boating, but
with the increased activity from the YMCA camp, it becomes impossible to safely swim in the
lake when the wakeboard boats are out there. The lake should be managed so that all
recreational activities can safely coexist rather than allowing one type of use that limits others.
Jim East, Phillips Lake, believes that waterfront property values will continue to rise if the lake
remains safe and accessible. He enjoys kayaking, paddleboarding, and boating, but increased
lake activity and large wakes from wakeboard boats have made swimming and other
recreational uses difficult and unsafe. His boat even sank due to heavy wakes. The lake should
be managed so that multiple recreational activities can safely coexist, and everyone can enjoy
the water.
Gerard Shaefer, Phillips Lake, expressed his concern the ordinance is too narrowly focused on
reducing the impacts of one activity rather than finding the best overall outcome for Mason
County’s lakes. Lakes are public resources shared by everyone and that broader issues such as
nutrient pollution, septic systems, and shoreline management should be considered alongside
any discussion of wake-enhancing boating.
Art Whitson, Mason Lake, a recreational boater and urged the County to look at all boating
activities and the overall lake ecosystem, not just wake boats. He noted that recent boating
activity sent waves over his dock, swamping his dinghy, and prevented his grandchildren from
safely playing in the water. He supports enforceable boating rules, the use of drones for
monitoring, and forming a short-term advisory committee to further study lake impacts and to
develop balanced solutions.
Bill Crabtree, Island Lake, supports responsible recreation but believes wake-enhanced
activities are not appropriate for small, shallow Island Lake. He said large wakes create unsafe
conditions, swamp small watercraft, and discourage his grandchildren from using the lake. He
urged stronger enforcement of boating rules and noted that substantial research is available on
wake boat impacts.
Jan Bohrnsen, Mason Lake, a longtime resident and recreational boater, said today's wake
boats are far different from the boats that existed when they purchased their property. While
she supports boating, skiing, and wakeboarding, she described increasing safety concerns from
large wakes that prevent grandchildren from safely playing near shore, contribute to shoreline
May 26, 2026 | Page 6 of 7
erosion, and have damaged waterfront infrastructure, including requiring relocation of a boat
lift. She said conditions on parts of the lake that were once calm are now difficult to enjoy and
urged action to preserve the lake for future generations while balancing recreation and
shoreline protection.
Gregory Gruber, Spencer Lake, opposed the proposed ordinance as unnecessary government
overreach, arguing that existing state and county boating laws already address unsafe operation
but are not adequately enforced. He contended that responsible boating and enforcement of
current rules would address many concerns, while the proposed restrictions would be difficult
to enforce, shift wake boat traffic to other lakes, create congestion at launches, and divert law
enforcement resources from higher-priority public safety needs. If the County chooses to act,
he recommended a more limited, incremental approach focused on smaller lakes and
reasonable depth requirements rather than broad countywide restrictions.
Kari Olsen, Lost Lake, described increasing impacts from wake-enhanced boating that she
believes have made parts of the lake unsafe and difficult to enjoy. She said she and others have
been swamped while floating near shore and that waterfront property owners are increasingly
unable to use their docks and shoreline areas as intended. She expressed concern that the lake
is deteriorating and submitted video evidence showing a wake boat operating offshore still
generating significant wave action that churned up water and created hazardous conditions.
She urged the County to prioritize safety and protect the rights of residents to safely use and
enjoy their waterfront property.
Jeff Farrington, Island Lake, opposes the ordinance and sees this as the start of having “no
fun” regulations.
Janet Harmon, Lost Lake, opposed the proposed ordinance, arguing that her family chose the
lake because it supports water sports and that wake surfing is an important part of their
lifestyle. She said responsible boating, operator education, and reasonable setbacks from shore
are better solutions than banning activities, and urged the County to seek a compromise that
allows all users to enjoy the lake safely.
Stephanie Brooks, Spencer Lake, argued that erosion, water quality, and sediment issues are
caused by multiple factors - not just wake boats - including storms, lake conditions, septic
systems, and invasive species. She urged the County to take a broader, science-based approach
and warned that concentrating wake boats on a few lakes could increase the spread of Eurasian
milfoil to other Mason County lakes.
Trista East, Phillips Lake, stated that the proposed ordinance appears unfairly targeted at wake
surfers and expressed concern that wake boat users are being singled out and harassed. While
supporting additional research into environmental impacts and lake health, she urged the
County to avoid restricting activities simply because some residents dislike them and
emphasized that responsible behavior is needed from all lake users.
Curt Harmon, Lost Lake, questioned claims that wake boats are the primary cause of shoreline
erosion, noting that natural erosion has occurred for decades and pointing to numerous trees
that have fallen into the lake over time. He also disputed concerns about declining water
quality, citing healthy fish populations and wildlife observations. He encouraged the County to
seek balanced solutions that work for all lake users rather than attributing lake issues solely to
wake-enhanced boating.
Warren Zidelock, Mason Lake, a resident on this lake for more than 18 years, stated that newer
wake-enhanced boats and their increasing numbers appear to be causing greater impacts to the
May 26, 2026 | Page 7 of 7
lake. However, he opposes banning wake boats, arguing that concentrating those vessels on
Mason and Cushman Lakes would overload those lakes with additional activity and create new
problems. He encouraged the County to seek solutions other than a ban.
Griffin Meyers, Phillips Lake, opposed the proposed ordinance, stating that his family
purchased their property because the lake supports a full range of recreational activities,
including wake surfing. He expressed concern that the restrictions would limit property use,
negatively affect families who recreate on the lake, and be difficult to enforce. He also warned
that the ordinance could create unnecessary conflict among neighbors and urged the County to
preserve both recreation opportunities and the strong lake community.
Discussion:
Cmmr. Tarzwell acknowledged being conflicted about the proposed ordinance, stating that he
is generally reluctant to create new regulations but felt obligated to respond to residents'
concerns about property damage. He described the issue as a difficult balance between
protecting private property and preserving recreational opportunities, while also expressing
concern about whether any new restrictions could be effectively enforced.
Cmmr. Neatherlin said the issue requires balancing the rights of lake users with the protection
of shoreline property and acknowledged that wake-enhanced boating can contribute to erosion
and safety concerns. While opposing a complete ban, he supported exploring mitigation
measures such as directing activity toward the center of lakes, considering lake-specific
characteristics, and forming a citizen advisory committee to develop practical solutions. He
emphasized that regulations should protect both majority and minority interests while
remaining realistic and enforceable.
Cmmr. Neatherlin/Tarzwell moved and seconded to continue the public hearing to July
21, 2026 at 9:15 a.m. to take further public testimony. Motion carried unanimously.
Neatherlin-aye; Tarzwell-aye; Trask-absent.
11. Board’s Calendar and Reports – The Commissioners reported on meetings attended the past
week and announced their upcoming weekly meetings.
12. Adjournment – The meeting adjourned at 1:11 p.m.:
ATTEST:
____________________________
McKenzie Smith, Clerk of the Board
Prepared by Cami Olson
BOARD OF COUNTY COMMISSIONERS
MASON COUNTY, WASHINGTON
_______________________________
Pat Tarzwell, Chair
_______________________________
Randy Neatherlin, Vice-Chair
________________________________
Sharon Trask, Commissioner
Board of Mason County Commissioners
Proceedings
Commission Chambers
411 N 5th St, Shelton, WA 98584
June 9, 2026
1. Call to Order – The Chairperson called the regular meeting to order at 9:00 a.m.
2. Pledge of Allegiance – Eric Onisko led the flag salute.
3. Roll Call – Present: Commissioner District 1 – Randy Neatherlin; Commissioner District 2 –
Pat Tarzwell; Absent: Commissioner District 3 – Sharon Trask.
4. Correspondence and Organizational Business
4.1 Correspondence
4.1.1 Letters regarding the Timberland Regional Library (TRL) Board of Trustees were received
from Barbara Byron, Victoria Loveland, Elizabeth Carp, Valerie Gerrits, a TRL patron,
Kylie McQuarrie, and Kyle Kimball.
4.1.2 Washington State Liquor and Cannabis Board sent in a temporary discontinue extension
for Hazy Daze, Inc.
4.1.3 Washington State Liquor and Cannabis Board sent in notice of special occasion license
application for Allyn Community Association and Kiwanis Club of Kristmas Town.
4.1.4 Steven Jonas submitted a Planning Advisory Commission (PAC) application.
4.1.5 Allison Smith sent in a follow-up request regarding Cedar Street Road Maintenance and
Hood Canal Terrace Responsibilities.
4.1.6 Western Conference of Teamsters Pension Trust sent in an Employer-Union Pension
Certificate.
4.1.7 Washington State Liquor and Cannabis Board sent in local authority renewal notice.
4.2 McKenzie Smith read the Wake Board Advisory Committee Member Applications news
release.
5. Open Forum for Citizen Input
Mike Catz, pastor at Hood Canal Church, read Psalm 40 from the Bible and led the Commission
in prayer.
Jeff Carey commented that agencies asking for .09 funds need to verify that their request is part of
their comprehensive plan and should share what their contribution to the project is. Jeff added that
last year the County spent roughly $2 million more in expenses than it received in revenue and is
continuing to spend more than it is taking in.
Steven “Scott” Jonas, Victor Improvement Club (VIC) treasurer, provided a brief synopsis of the
VIC and addressed the sewer lift station operated by the County and is located on VIC property.
The VIC does not receive compensation for this. Scott asked for more time to negotiate the lease
renewal with the County.
6. Adoption of Agenda
Cmmr. Neatherlin/Tarzwell moved and seconded to adopt the agenda as published. Motion
carried. Neatherlin-aye; Tarzwell-aye; Trask-absent.
7. Approval of Minutes
June 9, 2026 | Page 2 of 6
Cmmr. Neatherlin/Tarzwell moved and seconded to adopt the June 1, 2026, Briefing Minutes
with the fix of clerical errors. Motion carried. Neatherlin-aye; Tarzwell-aye; Trask-absent.
8. Approval of Action Agenda
8.1 Approval of Warrants and Treasurer Electronic Remittances
Claims Clearing Fund Warrant # 8121279-8121517 $1,288,082.67
Direct Deposit Fund Warrant # 126306-126711 $ 984,923.65
Salary Clearing Fund Warrant # 70089704-7009733 $ 631,481.88
8.2 Approval to set a Public Hearing for July 7, 2026, at 9:15 a.m. to consider the rezone of 2.26
acres of parcel no. 32030-14-90030 from Mixed Use (MU) to General Commercial (GC).
8.3 Approval to terminate the Consolidated Homeless Grant (CHG) contract with The Youth
Connection. (Contract No. 25-032)
8.4 Approval for the Chair to execute the County Road Administration Board (CRAB) Rural
Arterial Program (RAP) contract amendment for Cloquallum Road Improvement Project from
milepost 6.60 to milepost 7.80.
8.5 Approval of the lease extension agreement with the Victor Improvement Club (VIC) through
December 8, 2026, for the purpose of allowing additional time to negotiate either the purchase
of the property or revised lease terms for the sewer pump station site serving the North Bay
Water Reclamation Facility collection system. (Contract No. 00-004)
8.6 Approval to set a Public Hearing for July 7, 2026, at 9:15 a.m. to consider the eight (8) 2025
Open Space applications as recommended by the Assessor’s Office and Community
Development.
8.7 Approval of the letter of support Historic Preservation Grant for the Mason County Courthouse
and approval to authorize Facilities to work with Helix Design Group to research qualified
historic preservation contractors for exterior Courthouse restoration and assistance in
developing project information necessary to pursue Historic Preservation Grant funding.
8.8 Approval of the Homeland Security Region 3 Mutual Aid Omnibus agreement. (Contract No.
26-023)
8.9 Approval of the Resolution moving the Chief Public Defender from the Non-Represented
Salary Scale to the Elected Official Appointed Flat Rate Scale that will allow the approved
annual salary of $187,500. (Resolution No. 2026-020)
8.10 Approval of the Resolution updating the Mason County Personnel Policy to include Chapter 2 Section
2.4 – Minor in the Workplace. (Resolution No. 2026-019)
8.11 Approval of the following Mason County Officers, Employee’s and former Employee’s, pursuant to
Mason County Ordinance 06-18, request for Defense & Indemnification coverage assigned by the
County as named additional defendants in the case of Brandon Rubio v Mason County, et al., case no.
C25-5716-TSZ-SKV, amended complaint served upon the county on May 26, 2026, via Prosecuting
Attorney’s Office: Robert Decker, Dylan Helser, and Clayton Parson.
8.12 Approval of the Resolution establishing a temporary Wake Boat Advisory Committee.
(Resolution No. 2026-021)
Cmmr. Neatherlin/Tarzwell moved and seconded to approve action items 8.1 through 8.12 with
the removal of 8.3 for separate discussion and vote. Motion carried. Neatherlin-aye; Tarzwell-
aye; Trask-absent.
Item 8.3
Melissa Casey requested to terminate the Consolidated Homeless Grant (CHG) contract with The
Youth Connection for fiscal year 2027 due to concerns around being unable to verify that the funds
are being spent according to the intent of the contract.
Susan Kirchoff, Executive Director of The Youth Connection (TYC), asked the Commissioners to
fully review the circumstances surrounding the recommendation to cancel its contract and stated that
June 9, 2026 | Page 3 of 6
clear explanation of the specific reasons for termination have not been received. TYC maintains that
the issues involve disagreements regarding contract interpretation, documentation requirements, cost
allocation methodology, and reimbursement eligibility – not fraud, misuse of funds, personal gain, or
intentional misconduct. Susan noted that TYC has partnered with the County since 2019 and has never
previously received a formal corrective action plan, contract default notice, or adverse audit findings.
Throughout the current contract period TYC worked to address County concerns by revising budgets,
invoices, policies, and procedures, participating in meetings, responding to monitoring reviews, and
requesting technical assistance. Susan emphasized that TYC continued serving clients using its own
operating funds while reimbursement issues remained unresolved and reports exceeding performance
goals in its housing and homelessness programs. Susan requested assistance in resolving outstanding
invoices and asked for consideration of a mutually agreed separation that would not negatively impact
its ability to continue serving youth and families in Mason County.
Mary Robillard, Board of Directors Chair for TYC, shared it is the Board’s responsibility to govern
oversight, accountability, and ensure TYC fulfills its mission while responsibly managing resources.
Mary asked, on behalf of the Board, how TYC went from years of successful service delivery and
positive housing outcomes with no formal written corrective action plan to recommendation for
cancellation. The Board acknowledges the concerns identified through monitoring. TYC accepted the
findings, implemented corrective actions, revised policies and procedures, provided the requested
documentation, and repeatedly sought assistance to ensure compliance. TYC also requested assistance
from the Dept. of Commerce to resolve ongoing disputes regarding billing, reimbursement eligibility,
and cost allocation. Mary also asked for fairness, consistency, transparency, and a complete review of
the process before a decision is made.
Cmmr. Neatherlin asked if there was formal notification that the contract was being canceled and if
there are any concerns regarding timelines. Melissa answered they wanted Commissioner permission
and contract termination would need to be finalized before the end of the state fiscal year.
Cmmr. Tarzwell added that there have been ongoing issues with getting proper documentation on
expenses and the response was that it was not going to happen.
Cmmr. Neatherlin/Tarzwell moved and seconded to table the termination of the Consolidated
Homeless Grant (CHG) contract with The Youth Connection until Tuesday, June 23, 2026.
Motion carried. Neatherlin-aye; Tarzwell-aye; Trask-absent.
9. Other Business (Department Heads and Elected Officials)
Steve Duenkel, Auditor, entered into record page two from the Finance Committee Meeting and
discussed compliance around the County’s Reserve Policy.
10. 9:15 a.m. Public Hearings and Items Set for a Certain Time
Please see above options to provide public testimony. These options are available only while COVID-19 OPMA
meeting restrictions are in place.
10.1 Public Hearing to consider amendments to Mason County Code Section 17.05.034 – Granting
of Variances Authorized (continued). Staff: Kell Rowen
Kell requested to cancel the hearing after further review between staff and the Chief Deputy
Prosecutor. There will not be a requirement of surveys for administrative variances.
Following discussion, no motion was made. The item died for lack of a motion and no
action was taken by the Board.
June 9, 2026 | Page 4 of 6
10.2 Public Hearing to consider adopting a Resolution confirming the Final Assessment Roll for
Shetland Road Improvement District (RID) No. 2024-01 and certifying the assessment roll to
the Mason County Treasurer for collection, a Resolution accepting the improved portion of
Shetland Road into the Mason County road system, and an Ordinance establishing a 25 mile-
per-hour (MPH) speed limit on the Shetland Road segment within RID No. 2024-01. Staff:
Mike Collins (Resolution No. 2026-022 through 2026-025)
Mike shared construction of the improvements has been completed by County forces, and the
Treasurer secured a short-term external loan on behalf of the Road Improvement District. The
loan will be repaid using proceeds from property assessments within the district total project
cost is $184,860.92 financed through a loan with estimated interest, loan and service charge
fees, totaling $42,984.08 resulting in a total loan amount of $227,845.00. There are 92 parcels
within the district. Of these, 41 parcels are exempt or excluded from the assessment. The
remaining 51 parcels will be assessed for improvements. The estimated cost per assessed
parcel is: $3,624.72 if paid in full within the 30-day grace period (no interest), or $4,467.55 if
paid over 5 years (including estimated 4% interest rate).
QUESTIONS
Terry Lauber asked when the thirty-day grace period would start. Brittany Pearson, Treasurer,
answered that notice must be published in the Shelton-Mason County Journal, the grace period
would begin after formal notification.
Jose Marquina asked if, after the initial payment, this will be assessed yearly? Commissioners
answered yes.
COMMENTS
Loretta Swanson, Public Works and Utilities and Waste Management Director, noted that this
process was completed in accordance with the proper RID statutes. The hearing today is to
take testimony from those who take exception to the assessment.
Alana Hess shared her written objections that were entered into record. Objections were based
on lack of benefit and lack of assessment proportionality. Alana asked that their property be
removed or exempted from the Shetland Road Final Assessment Roll.
Cmmr. Neatherlin asked where Alana Hess’s parcel is located. Tina “Lovejoy” Schaefer
provided the location.
Cmmr. Neatherlin/Tarzwell moved and seconded to adopt the Resolution confirming the
Final Assessment Roll for Shetland Road Improvement District (RID) No. 2024-01 and
certifying the assessment roll to the Mason County Treasurer for collection, the
Resolution accepting the improved portion of Shetland Road into the Mason County
road system, and the Ordinance establishing a 25 mile-per-hour (MPH) speed limit on
the Shetland Road segment within RID No. 2024-01. Motion carried. Neatherlin-aye;
Tarzwell-aye; Trask-absent.
Cmmr. Neatherlin reiterated the cost of $3,624.72 if paid in full within the 30-day grace period
(no interest), or $4,467.55 if paid over 5 years. There is a true value to this improvement and
having a County-maintained road.
10.3 Public Hearing to consider amendments to Mason County Code Section 14.22.200 – Special
Flood Risk Zone – Floodplain of the Skokomish River. Staff: Kell Rowen (Resolution No.
June 9, 2026 | Page 5 of 6
2026-026)
Kell shared this is for the removal of County-imposed floodway for the Skokomish River,
Vance Creek, and tributaries. In 2019 County adopted new floodway maps as amended by the
Federal Emergency Management Agency (FEMA). At that time, it was considered to remove
the County-imposed floodway, but due to strict timelines to adopt new floodplain Ordinance
and maps there was not enough time to consider the impact.
Dave Craig shared the difficulties developing in this area and appreciated the amendments.
Tana Morehead, Public Affairs Specialist with the United States Small Business
Administration (SBA), shared that SBA works with FEMA on natural disasters and provided
information on disaster loans.
Cmmr. Neatherlin/Tarzwell moved and seconded to adopt the Ordinance amending
Mason County Code Chapter 14.22.200 – Special flood risk zone – Floodplain of the
Skokomish River. Motion carried. Neatherlin-aye; Tarzwell-aye; Trask-absent.
10.4 Public Hearing to consider amendments to Mason County Code Title 17 related to densities in
the Allyn and Belfair Urban Growth Areas (UGAs). Staff: Kell Rowen (Resolution No. 2026-
027)
Kell shared each zoning district currently requires a minimum density of 10 dwelling units per
acre, while also allowing detached residential development. Landowners in both UGAs have
expressed difficulty in reaching a 10 unit per acre minimum for detached units, and difficulty
for multi-family units due to the lack of market demand. Staff proposes reducing the minimum
density requirement to five (5) dwelling units to establish a more achievable baseline density
while still supporting a range of housing types responsive to market demand. PAC and staff
recommend approval.
QUESTION
Ken VanBuskirk asked if any written comments were received from landowners. Kell
answered no.
TESTIMONY
Jeff Carey, Planning Advisory Commission (PAC) Chair, shared the 10-foot setback was
originally created due to the potential of apartments being developed. If apartments are built,
the 10’ setback should be allowed. In Allyn, individuals tend to use their driveway for parking.
This should be considered for Belfair as well.
Ken VanBuskirk supports the reduction in zoning intensity and shared a brief history. Ken
suggested the purpose statement for the Belfair UGA be written since the nodes no longer
apply.
Cmmr. Neatherlin asked how the County would go back to the 10-unit density. Kell answered
that Marissa Watson is working on the Resource Ordinance and Development Regulations
updates and will be addressing those issues.
Cmmr. Neatherlin/Tarzwell moved and seconded to adopt the Ordinance amending
Mason County Code Chapter 17.22 – Residential zoning districts in the Allyn and Belfair
Urban Growth Areas (UGAs). Motion carried. Neatherlin-aye; Tarzwell-aye; Trask-
June 9, 2026 | Page 6 of 6
absent.
11. Board’s Calendar and Reports – The Commissioners reported on meetings attended the past
week and announced their upcoming weekly meetings.
12. Adjournment – The meeting adjourned at 11:10 a.m.
ATTEST:
____________________________
McKenzie Smith, Clerk of the Board
BOARD OF COUNTY COMMISSIONERS
MASON COUNTY, WASHINGTON
_______________________________
Pat Tarzwell, Chair
_______________________________
Randy Neatherlin, Vice-Chair
________________________________
Sharon Trask, Commissioner
Board of Mason County Commissioners’ Briefing Minutes
Mason County Commission Chambers, 411 N 5th Street, Shelton, WA 98584
June 8, 2026 | Page 1 of 2
Week of June 8, 2026
Monday, June 8, 2026
9:00 A.M. Closed Session – RCW 42.30.140(4) Labor Discussion
Commissioners Neatherlin, Tarzwell, and Trask met in closed session for labor negotiation from 9:00
a.m. to 10:00 a.m. Attendees: Travis Adams, Kim Monroe, Kayla Brinckmeyer, Christopher Pinkston.
10:00 A.M. Capitol Consulting – Debora Munguia
Commissioners Neatherlin, Tarzwell, and Trask were in attendance.
• Debora shared a 2026 Legislative Session Wrap-Up presentation. Topics included agenda, legislative
overview, 2026 operating budget (SB 5998), 2026 capital budget (SB 6003), 2026 senate budget (SB
6005), key legislation (SB 6346 and HB 2442), 2026 elections, looking ahead, and next steps.
10:15 A.M. WSU Extension – Dan Teuteberg
Commissioners Neatherlin, Tarzwell, and Trask were in attendance.
• Dan presented the Spring 2026 Report and Heidi Steinbach touched on noxious weeds topics.
10:20 A.M. Public Works – Loretta Swanson
Utilities & Waste Management
Commissioners Neatherlin, Tarzwell, and Trask were in attendance.
• Loretta continued the discussion on amending Mason County Code 13.34.040 - Mason County Public
Works Utilities and Waste Management Water Leak Credit Policy to allow the Deputy Director of
Utilities and Waste Management to review and approve water leak credits up to $2,000. Approved to
move forward.
10:25 A.M. Support Services – Travis Adams
Commissioners Neatherlin, Tarzwell, and Trask were in attendance.
• Kim Monroe shared updates to the Mason County Personnel Policy which included Section 2.4 –
Minor in the Workplace and Chapter 20 – Accommodation for Milk Expression and Menstruation .
Approved to move forward with Section 2.4, Chapter 20 tabled.
• Nichole Wilston shared the request for Defense and Indemnification coverage assigned by the County
as additional named defendants in the case of Brandon Rubio v Mason County, et al., case no. C25 -
5716-TSZ-SKV, amended complaint served upon the county on May 26, 2026, for Robert Decker,
Dylan Helser, and Clayton Parson. Approved to move forward.
• Travis shared the Public Facilities Fund (.09) funding request from the City of Shelton in the amount
of $500,000 for the Shelton Springs Road sewer extension. Approved to move forward.
• Travis shared the Public Facilities Fund (.09) funding request from Public Utility District (PUD) No. 1
in the amount of $500,000 in funding for the Jorstad Substation Project . Approved to move forward.
• Travis shared the Public Facilities Fund (.09) funding request from PUD No. 3 in the amount of $1
million for the Goldsborough Switching Station. Approved to move forward.
• Travis discussed the Resolution establishing a Wake Boat Advisory Committee. Approved to move
forward.
• Cmmr. Tarzwell discussed Resolution 2025-067 for the Reserve Policy.
Respectfully submitted,
_________________________
McKenzie Smith,
Clerk of the Board
Board of Mason County Commissioners’ Briefing Minutes
Mason County Commission Chambers, 411 N 5th Street, Shelton, WA 98584
June 8, 2026 | Page 2 of 2
BOARD OF MASON COUNTY COMMISSIONERS
Pat Tarzwell, Randy Neatherlin, Sharon Trask,
Chair Vice-Chair Commissioner
Board of Mason County Commissioners’ Briefing Minutes
Mason County Commission Chambers, 411 N 5th Street, Shelton, WA 98584
June 15, 2026 | Page 1 of 2
Week of June 15, 2026
Monday, June 15, 2026
9:00 A.M. Superior Court – Judge Steele and Judge Cobb
Commissioners Neatherlin, Tarzwell, and Trask were in attendance .
• Judge Steele and Judge Cobb discussed replacing the JAVS recording system in the Main Courtroom in
the amount of $90,000. Superior Court is requesting to use $72,000 from the Court Improvement Fund
and $18,000 from another funding source. Commissioners recommend moving forward with the full
$90,000 from the Court Improvement Fund.
9:05 A.M. WSU Extension – Heidi Steinbach
Commissioners Neatherlin, Tarzwell, and Trask were in attendance.
• Heidi shared the Fiscal Year 2027 Class A and B Designate Noxious Weed Eradication Program
Request for Proposals (RFP) to the Washington State Noxious Weed Control Board (WSNWCB) for
$5,000. Approved to move forward.
9:10 A.M. Public Health – David Windom
Commissioners Neatherlin, Tarzwell, and Trask were in attendance.
• Melissa Casey discussed the 5-Year Local Homeless Housing Plan and the establishment of a Local
Plan Committee (LPC). Paul Knox from KnoxWorks Consulting will serve as the LPC Facilitator.
Approved to move forward.
• Melissa shared the Consolidated Homeless Grant (CHG) contract amendments for Crossroads
Housing, New Horizons Communities, Turning Pointe Survivor Advocacy Center, and the Youth
Connection. Approved to move forward.
• David shared that he is looking into technology solutions to put housing contractors under one piece of
software for coordinated entry.
9:20 A.M. Public Works – Loretta Swanson
Utilities & Waste Management
Commissioners Neatherlin, Tarzwell, and Trask were in attendance.
• Tina “Lovejoy” Schaefer shared Road Vacation No. 427 and requested to set a Hearing date with the
Hearing Examiner. Approved to move forward.
9:35 A.M. Community Development – Kell Rowen
Commissioners Neatherlin, Tarzwell, and Trask were in attendance.
• Joshua Luck and Annie Wilson provided an overview of work done to -date related to SmartGov,
permit review times, inspections, Code Enforcement, the record scanning project, and finances .
9:45 A.M. Support Services – Travis Adams
Commissioners Neatherlin, Tarzwell, and Trask were in attendance.
• Maggie Huston shared the application for Public Defense Improvement Funds grant was approved and
awarded in the amount of $122,686.61. The County Administrator will sign.
• Jennifer Beierle shared the May 2026 financial report. Current Expense revenue $22,143,745 at 46%.
Treasurer department receipts $15,530,785 at 49%. Current Expense expenditure $23,306,282 at 41%.
Six-year specific revenue streams: Community Development revenue $774,490; Detention and
Correction services $22,918; Current Expense property tax $6,174,684; Road Diversion property tax
$1,221,632; County Road property tax $5,628,484; Current Expense sales tax $4,072,142; Criminal
Justice tax $933,615; Rural Sales and Use tax $494,175; Homelessness Prevention filings $285,861;
Lodging tax $313,121; and Real Estate Excise Tax (REET) 1 and 2 $501,334 each. Total collected
revenue $4,072,141; revenue budgeted $9.6 million; and projected end of year revenue $10,812,467.
Current Expense cash $23,199,064. Special Fund cash $73,928,145. Motor Pool expenditure $631,401
at 32.48%. Special and Other Funds revenue $20,972,770 at 35%. Special and Other Funds
expenditure $16,949,862 at 22%. Total County debt $13,429,290 and remaining debt capacity
$203,161,663.
Board of Mason County Commissioners’ Briefing Minutes
Mason County Commission Chambers, 411 N 5th Street, Shelton, WA 98584
June 15, 2026 | Page 2 of 2
• Jennifer reviewed the 2027 Budget rates for Internal Cost Allocations $2,267,373, Information
Technology $1,350,000, Unemployment $82,192, and Motor Pool $1,910,418. Approved to move
forward.
• Jennifer shared the 2025 comparison of Equipment, Rental & Revolving Fund (ER&R) and Motor
Pool cost analysis. From 2020 through 2025, the County has realized estimated savings of
approximately $2.07 million. Approved to move forward.
• Jennifer discussed the 2027 Mason County Preliminary Budget Guidelines and Budget adoption
calendar. Approved to move forward.
• Travis shared the 2026-2027 Comprehensive Economic Development Strategy (CEDS) list as
recommended by the Economic Development Council (EDC). Total requested funding amount is
$140,535,091. Approved to move forward.
• Travis discussed the Port of Allyn .09 funding request for $32,000 for the Sweetwater Creek project.
Approved to move forward.
• Travis requested to set additional Public Hearings for the petition to name the Senator Tim Sheldon
Bridge. Public Hearings would be set for Tuesday, July 7 and 21 and August 4 and 18, 2026, at 9:15
a.m. Approved to move forward.
• Travis asked how the Commissioners would like to review the Wake Board Advisory Committee
applications and how soon the Commissioners would like a recommendation.
• Commissioners discussed the Timberland Regional Library (TRL) Board of Trustees and soliciting a
new applicant. The next meeting is June 22 for the Chairs to meet regarding.
• Cmmr. Tarzwell discussed the reserve policy.
Respectfully submitted,
_________________________
McKenzie Smith,
Clerk of the Board
BOARD OF MASON COUNTY COMMISSIONERS
Pat Tarzwell, Randy Neatherlin, Sharon Trask,
Chair Vice-Chair Commissioner
credits will only be issued under specific conditions and within reasonable limits. The policy will also
help reduce the likelihood of customers requesting large bill adjustments or disputing water bills.
Public Outreach:
Upon approval, staff will proceed with updating the county code. The policy will also be communicated
to customers through the county website, bill inserts, and other communication channels.
Requested Action:
Request the Board of County Commissioners approve a resolution adopting the updated Mason County
Public Works Utilities and Waste Management Water Leak Credit Policy.
Attachment(s):
1. Resolution
2. Exhibit A – Amended Section 13.34.040
RESOLUTION NO. 2026-____
A RESOLUTION AMENDING RESOLUTION 2025-044 ADOPTING THE MASON
COUNTY PUBLIC WORKS UTILITIES AND WASTE MANAGEMENT WATER
LEAK CREDIT POLICY
WHEREAS, the Board of Mason County Commissioners adopted the Mason County Public
Works Utilities and Waste Management Water Leak Credit Policy by Resolution No. 2025-044
on June 24, 2025; and
WHEREAS, the Board desires to amend Section 13.34.040, Calculation of Water Leak Credit,
to revise the administrative review and approval process for water leak credits; and
WHEREAS, the Board desires to amend Section 13.34.040 of the Water Leak Credit Policy
regarding the calculation and approval of water leak credits; and
NOW, THEREFORE, BE IT RESOLVED, by the Board of County Commissioners of Mason
County, Washington, that Resolution No. 2025-044 is hereby amended as set forth in Exhibit A
attached hereto and incorporated herein by this reference.
BE IT FURTHER RESOLVED that all other provisions of the Water Leak Credit Policy
adopted by Resolution No. 2025-044 shall remain in full force and effect.
.
ADOPTED this 23rd day of June 2026.
ATTEST:
______________________________
McKenzie Smith, Clerk of the Board
APPROVED AS TO FORM:
______________________________
Tim Whitehead,
Ch. Deputy Prosecuting Attorney
BOARD OF COUNTY COMMISSIONERS
MASON COUNTY, WASHINGTON
__________________________________
Pat Tarzwell, Chair
__________________________________
Randy Neatherlin, Vice
__________________________________
Sharon Trask, Commissioner
EXHIBIT A
Chapter 13.34 - WATER LEAK CREDIT POLICY
Adopted by Resolution No. 2025-044, Exh, A, 6-24-2025
Amended by Resolution 2026-_____, Exh. A,
Effective: ___________________
13.34.010 - Purpose.
This policy establishes guidelines for offering water leak credits to residential and commercial
customers within Mason County Public Works Utilities and Waste Management service areas.
The policy provides a process for granting credits to customers who experience significant water
leaks that result in unusually high-water consumption, ensuring fair treatment while maintaining
accountability for water usage.
13.34.020 - Eligibility for Water Leak Credits:
1. A water leak credit will be granted when a customer experiences a significant water leak
beyond their control, leading to a substantial increase in water consumption.
2. To qualify for a credit, the customer must provide sufficient evidence of the leak, which
may include:
o Receipts for leak repairs.
o A professional plumber's assessment.
o A documented inspection confirming the leak and its resolution.
3. The water leak credit will apply only to the portion of the bill resulting from the leak, not
the entire water bill.
13.34.030 - Leak Reporting Process:
1. Customers must notify the Public Works Finance Department of a water leak as soon as it
is detected and before the end of the applicable billing cycle.
2. A formal request for a water leak credit must be submitted within 30 days from the date
the leak is discovered or repaired (whichever is applicable).
3. The department will review the request, along with all supporting documentation, to
determine eligibility for the credit.
13.34.040 - Calculation of Water Leak Credit:
1. The credit will be calculated based on the difference between the customer’s average
water consumption over a designated period (e.g., the previous 12 months) and the
consumption during the period in which the leak occurred.
2. The credit will only apply to the excess water usage resulting from the leak.
3. The Deputy Director of Utilities and Waste Management is authorized to review and
approve water leak credits up to two thousand dollars 10,000 cubic feet (CF). Any
credits request exceeding two thousand dollars 10,000 CF require review and approval by
the Board of County Commissioners.
13.34.050 - Leak Repair Requirements:
1. Customers must demonstrate that the leak has been repaired before a credit is issued.
2. The repair must be completed within a reasonable timeframe (e.g., 30 days) after the
customer discovers the leak.
3. Proof of repair must be provided, such as an invoice from a licensed plumber or
documentation confirming the leak’s resolution.
13.34.060 - Limitations on Credit:
1. Water leak credits are limited to once every three (3) years per property, with exceptions
for extraordinary circumstances subject to approval by the Board of County
Commissioners, to discourage frequent or recurring requests.
2. Leaks occurring due to property neglect or preventable issues (such as failure to maintain
plumbing systems) will not be eligible for credits.
13.34.070 - Policy Administration:
• The Public Works Finance Department is responsible for administering the water leak
credit policy, including processing requests, reviewing supporting documentation, and
determining eligibility.
• The policy will be reviewed annually to assess its effectiveness and make any necessary
adjustments.
13.34.080 - Implementation:
This policy is effective immediately upon adoption by the Board of Commissioners. The Public
Works Finance Department will communicate the policy to all customers through appropriate
channels, including bill inserts, the county website, and other public communications.
FY27 Class A and B Designate Noxious Weed Eradication Program Request
for Proposals
Washington State Noxious Weed Control Board
1
GENERAL INFORMATION
Posted Date: Thursday May 21st, 2026
Due Date for Proposals: Monday, July 6th, 2026
Funding Instrument Types: Interagency Agreement or Purchased Service Contract
AGENCY CONTACT INFORMATION
Washington State Noxious Weed Control Board - Attn: Mary Burrows
P.O. Box 42560; 1111 Washington Street; Olympia, WA 98504
Phone: (360) 561-4428 Email: MFee@agr.wa.gov
FUNDING OPPORTUNITY DESCRIPTION
The Washington State Noxious Weed Control Board (WSNWCB) is soliciting proposals for
projects to eradicate Class A and B Designated Noxious Weeds in the State. Up to $15,000 may
be available this fiscal year, which ends June 30, 2027. The WSNWCB has set a maximum
request amount of $5000.
Proposals to eradicate plants listed as Class A Noxious Weeds (as listed in WAC 16-750-005) or
Class B Noxious Weeds Designated for control by the state (as listed in WAC 16-750-011) are
eligible if they include the required proposal elements. All proposals must adhere to the
principles of Integrated Pest Management (IPM) as described in RCW 17.15.
ELIGIBLE APPLICANTS AND REQUIREMENTS
○ County Noxious Weed Boards, County Noxious Weed Programs, and County Noxious Weed
Districts We will consider priority to Class A species and Class B Designated by the state
species.
o Representation at the July 23rd state noxious weed board meeting either in person or Zoom is
required.
o Projects will only be funded for control efforts to include herbicide purchase, equipment costs,
crew-time and/or contractors. Surveying in-conjunction with control will be considered.
Survey only projects will not be funded.
o Projects with landowner participation will be ranked higher than those that do not have
landowner participation.
o Projects with matching funds from other entities will be ranked higher than those that do not
have matching funds. County match is greatly encouraged.
o The intent is to eradicate class A noxious weed species or class B designated species that are
very limited distribution.
FY27 Class A and B Designate Noxious Weed Eradication Program Request
for Proposals
Washington State Noxious Weed Control Board
2
Applicant's name:
Agency/organization name:
Mailing address:
Email address: Phone number:
Please have a representative available for questions at the Washington State Noxious Weed
Control Board Meeting July 23rd, either in person or via Zoom. Zoom login information will be
sent out prior to the meeting. Proposals without representation will not be considered.
Please provide brief background information about the lead organization and partners:
Name of the Class A or B Designated noxious weed:
Current total known acres in your county (please specify if using total infested acreage or total solid
acreage):
How much of this acreage/infestation will be treated in this proposed eradication project?
Please briefly describe the nature of the known infestation, including number of known sites or
populations (if applicable), geographic extent, habitat types, and if the infestations are on private
lands, public lands, or both. Date when infestation was first identified.
Do you plan to treat all sites in your county or jurisdiction, or will you target specific sites?
FY27 Class A and B Designate Noxious Weed Eradication Program Request
for Proposals
Washington State Noxious Weed Control Board
3
What IPM methods and materials are to be used in the eradication project? Include information on
the timing of each control measure. Please note that all treatments paid for by this pass-through
funding must occur on or before June 30, 2027.
What previous control work has been done (include any IPM methods)? Include information on the
timing of each control measure and outcomes. If none please state so.
Please briefly describe steps to assure that all applicable laws will be followed if herbicides are used,
e.g., permit coverage, applicant licensing, site-posting.
Do you anticipate that enforcement of Washington State noxious weed law might be necessary in
the process of the eradication? If yes, please provide a brief description of the readiness of involved
county weed board(s) to carry out such enforcement within the proposal period.
If the infestation to be eradicated lies in more than one county or jurisdiction, please provide a brief
description of any coordinated efforts to treat and eradicate the entire infestation in all applicable
jurisdictions.
FY27 Class A and B Designate Noxious Weed Eradication Program Request
for Proposals
Washington State Noxious Weed Control Board
4
Please describe local support (include match funding or in-kind efforts from local groups, county,
municipalities, or volunteer efforts.)
Please describe any post-eradication plans to monitor the project area, prevent, and respond to any
infestation. Will you be conducting any outreach with landowners to help in early detection?
Estimated date when the current infestation would be eradicated (no living plants or propagules), if
it were assumed that the requested funding and the matching funds of project partners were
continued annually.
Dollar amount of funding requested for FY27 ($5000 maximum):
Matching funds, whether cash or in-kind, offered by other project partners not otherwise included
above. Note that matching funds are not required, but discussion and disclosure of matching funds
are required. If there are no matching funds, please state this.
Successful Projects will be required to submit accomplishments and a final report.
Professional Services Contract (rev 07/2025) Page 2
Special Terms and Conditions
CONTRACTOR agrees to the following: The award of funds does not guarantee that the
CONTRACTOR will receive funding if special conditions are not met. The following documents
are requirements and must be received within 30 days of the date of execution for the
CONTRACTOR to submit an invoice and receive funding. If the agency has provided these
documents under a previous contract, only updated documents need to be provided. For
tracking purposes, please notify COUNTY on each item stating “no updates” if this is the case.
1. CONTRACT REQUIREMENTS to receive funding:
a. Vendor Payment Form
b. Certificate of Insurance (see Exhibit B Insurance Requirements)
Contract Closeout:
CONTRACTOR shall adhere to any Commerce year-end fiscal deadlines. In the event of early
termination or non-renewal of a contract, final payment is contingent upon the CONTRACTOR’S
ability to provide the COUNTY with all invoices and work product including plans, narrative
reports, and data reports, to release the final payment for services within sixty (60) calendar
days of contract completion or termination. The COUNTY shall have no further obligation to pay
CONTRACTOR if any invoices or reports are past due for the sixty (60) day period following the
contract term end date.
If funding has been awarded for the next grant term and there are outstanding invoices or
reports that are not completed to a satisfactory level by July 31, the CONTRACTOR will start
the new contract term in Probation Status.
Funding Source: Department of Commerce Consolidated Homeless Grant Contract Number:
26-46108-20
General Terms and Conditions
Scope of Service:
CONTRACTOR agrees to provide COUNTY the services and any materials as set forth as
identified in “Exhibit A Scope of Service,” during the CONTRACT period. In the event that
CONTRACTOR expends the total award specified in “Exhibit C Budget” before the end of the
CONTRACT duration, CONTRACTOR remains liable to provide COUNTY the services as
identified in “Exhibit A Scope of Service.” No material, labor or facilities will be furnished by
COUNTY, unless otherwise provided for in the CONTRACT.
Term:
Services provided by CONTRACTOR prior to or after the term of this CONTRACT shall be
performed at the expense of CONTRACTOR and are not compensable under this CONTRACT
unless both parties hereto agree to such provision in writing. The term of this CONTRACT may
be extended by mutual consent of the parties, provided, however, that the CONTRACT is in
writing and signed by both parties.
Amendments and Extension:
Professional Services Contract (rev 07/2025) Page 3
This CONTRACT may be amended by mutual agreement of the parties. Such an amendment
shall not be binding unless they are in writing and signed by personnel authorized to bind each
of the parties.
The duration of this CONTRACT may be extended by mutual written consent of the parties, for
a period of up to one year, and for a total of no longer than three years.
Independent Contractor:
The CONTRACTOR shall furnish CONTRACTOR's services as an independent contractor, and
nothing herein contained shall be construed to create a relationship of employer-employee. All
payments made hereunder and all services performed shall be made and performed pursuant to
this CONTRACT by the CONTRACTOR as an independent contractor.
CONTRACTOR acknowledges that the entire compensation for this CONTRACT is specified in
Exhibit C Budget and the CONTRACTOR is not entitled to any benefits including, but not limited
to: vacation pay, holiday pay, sick leave pay, medical, dental, or other insurance benefits, or any
other rights or privileges afforded to employees of COUNTY. The CONTRACTOR represents
that he/she/it maintains a separate place of business, serves clients other than COUNTY, will
report all income and expense accrued under this CONTRACT to the Internal Revenue Service,
and has a tax account with the State of Washington Department of Revenue for payment of all
sales and use and Business and Occupation taxes collected by the State of Washington.
CONTRACTOR will defend, indemnify and hold harmless COUNTY, its officers, agents or
employees from any loss or expense, including, but not limited to, settlements, judgments,
setoffs, attorneys' fees or costs incurred by reason of claims or demands because of breach of
the provisions of this paragraph.
Taxes:
CONTRACTOR understands and acknowledges that COUNTY will not withhold Federal or
State income taxes. Where required by State or Federal law, the CONTRACTOR authorizes
COUNTY to withhold for any taxes other than income taxes (i.e., Medicare). All compensation
received by the CONTRACTOR will be reported to the Internal Revenue Service at the end of
the calendar year in accordance with the applicable IRS regulations. It is the responsibility of
the CONTRACTOR to make the necessary estimated tax payments throughout the year, if any,
and the CONTRACTOR is solely liable for any tax obligation arising from the CONTRACTOR's
performance of this CONTRACT. The CONTRACTOR hereby agrees to indemnify COUNTY
against any demand to pay taxes arising from the CONTRACTOR's failure to pay taxes on
compensation earned pursuant to this CONTRACT.
COUNTY will pay sales and use taxes imposed on goods or services acquired hereunder as
required by law. The CONTRACTOR must pay all other taxes, including, but not limited to,
Business and Occupation Tax, taxes based on the CONTRACTOR's gross or net income, or
personal property to which COUNTY does not hold title. COUNTY is exempt from Federal
Excise Tax.
No Guarantee of Employment:
The performance of all or part of this CONTRACT by the CONTRACTOR shall not operate to
vest any employment rights whatsoever and shall not be deemed to guarantee any employment
of CONTRACTOR or any employee of CONTRACTOR or any sub-contractor or any employee
of any sub-contractor by COUNTY at the present time or in the future.
Professional Services Contract (rev 07/2025) Page 4
Accounting and Payment for CONTRACTOR Services:
Payment to the CONTRACTOR for services rendered under this CONTRACT shall be as set
forth in “Exhibit C Budget.” Where Exhibit C requires payments by the COUNTY, payment shall
be based upon written claims supported, unless otherwise provided in Exhibit C, by
documentation of units of work actually performed and amounts earned, including, where
appropriate, the actual number of days worked each month, total number of hours for the
month, and the total dollar payment requested, so as to comply with municipal auditing
requirements. Acceptable invoices will be processed within 30 days of receipt.
Unless specifically stated in Exhibit C or approved in writing in advance by the official executing
this CONTRACT for COUNTY or his or her designee (hereinafter referred to as the
"Administrative Officer"), COUNTY will not reimburse the CONTRACTOR for any costs or
expenses incurred by the CONTRACTOR in the performance of this CONTRACT. Where
required, COUNTY shall, upon receipt of appropriate documentation, compensate the
CONTRACTOR, no more often than monthly, in accordance with COUNTY’s customary
procedures, pursuant to the fee schedule set forth in Exhibit C.
Withholding Payment:
In the event the CONTRACTOR has failed to perform any obligation under this CONTRACT
within the times set forth in this CONTRACT, then COUNTY may, upon written notice, withhold
from amounts otherwise due and payable to CONTRACTOR, without penalty, until such failure
to perform is cured or otherwise adjudicated. Withholding under this clause shall not be
deemed a breach entitling CONTRACTOR to termination or damages, provided that COUNTY
promptly gives notice in writing to the CONTRACTOR of the nature of the default or failure to
perform, and in no case more than ten (10) days after it determines to withhold amounts
otherwise due. A determination of the Administrative Officer set forth in a notice to the
CONTRACTOR of the action required and/or the amount required to cure any alleged failure to
perform shall be deemed conclusive, except to the extent that the CONTRACTOR acts within
the times and in strict accord with the provisions of the Disputes clause of this CONTRACT.
COUNTY may act in accordance with any determination of the Administrative Officer which has
become conclusive under this clause, without prejudice to any other remedy under the
CONTRACT, to take all or any of the following actions: (1) cure any failure or default, (2) to pay
any amount so required to be paid and to charge the same to the account of the
CONTRACTOR, (3) to set off any amount so paid or incurred from amounts due or to become
due the CONTRACTOR. In the event the CONTRACTOR obtains relief upon a claim under the
Disputes clause, no penalty or damages shall accrue to CONTRACTOR by reason of good faith
withholding by COUNTY under this clause.
Billing Procedures and Payment:
The funding awarded may only be used for eligible activities and expenses. COUNTY will pay
CONTRACTOR upon acceptance of services provided and receipt of properly completed
invoices, which shall be submitted to the COUNTY representative not more often than monthly.
Exceptions to the single billing per month (or quarterly) can be made by the COUNTY on a
case-by-case basis. The CONTRACTOR shall only be paid as a reimbursement of allowable
costs incurred during each invoice period, according to the terms provided in Exhibit A, if the
CONTRACTOR performs the services and submits all reporting to a satisfactory level. The
COUNTY may, in its sole discretion, withhold payments claimed by the CONTRACTOR for
services rendered if the CONTRACTOR fails to satisfactorily comply with any term or condition
of this CONTRACT. No payments in advance or in anticipation of services or supplies to be
provided under this CONTRACT shall be made by the COUNTY. No payment shall be made for
any work performed by the CONTRACTOR, except for work identified and set forth in this
Professional Services Contract (rev 07/2025) Page 5
CONTRACT. Unless otherwise provided for in this CONTRACT or any exhibits hereto, the
CONTRACTOR will not be paid for any billings or invoices presented for costs incurred prior to
the date of execution or after June 30, 2027. The CONTRACTOR is responsible for any audit
exceptions or disallowable costs incurred by its own organization or that of its subcontractors.
Fraud and Other Loss Reporting:
CONTRACTOR shall report in writing all known or suspected fraud or other loss of any funds or
other property furnished under this CONTRACT immediately or as soon as practicable. All
cases reported to law enforcement must be tracked and follow the fraud guidance in the
guidelines.
Labor Standards:
CONTRACTOR agrees to comply with all applicable state and federal requirements, including
but not limited to those pertaining to payment of wages and working conditions, in accordance
with RCW 39.12.040, the Prevailing Wage Act; the Americans with Disabilities Act of 1990; the
Davis-Bacon Act; and the Contract Work Hours and Safety Standards Act providing for weekly
payment of prevailing wages, minimum overtime pay, and providing that no laborer or mechanic
shall be required to work in surroundings or under conditions which are unsanitary, hazardous,
or dangerous to health and safety as determined by regulations promulgated by the Federal
Secretary of Labor and/or the State of Washington.
Assignment and Subcontracting:
The performance of all activities contemplated by this CONTRACT shall be accomplished by
CONTRACTOR. No portion of this CONTRACT may be assigned or subcontracted to any other
individual, firm or entity without the express and prior written approval of COUNTY. If
subcontracting is approved, the CONTRACTOR is responsible to COUNTY should the
subcontractor fail to comply with any applicable term or condition of this contract.
CONTRACTOR shall audit and monitor the activities of the subcontractor during the contract
term to assure fiscal conditions and performance metrics are met. COUNTY will be included on
any audit or monitoring activities and reports.
Conflict of Interest:
If at any time prior to commencement of, or during the term of this CONTRACT, CONTRACTOR
or any of its employees involved in the performance of this CONTRACT shall have or develop
an interest in the subject matter of this CONTRACT that is potentially in conflict with the
COUNTY’s interest, then CONTRACTOR shall immediately notify COUNTY of the same. The
notification of COUNTY shall be made with sufficient specificity to enable COUNTY to make an
informed judgment as to whether or not COUNTY’s interest may be compromised in any
manner by the existence of the conflict, actual or potential. Thereafter, COUNTY may require
CONTRACTOR to take reasonable steps to remove the conflict of interest. COUNTY may also
terminate this CONTRACT according to the provisions herein for termination.
Non-Discrimination in Employment:
COUNTY’s policy is to provide equal opportunity in all terms, conditions and privileges of
employment for all qualified applicants and employees without regard to race, color, creed,
religion, national origin, sex, sexual orientation, age, marital status, disability, or veteran status.
CONTRACTOR shall comply with all laws prohibiting discrimination against any employee or
applicant for employment on the grounds of race, color, creed, religion, national origin, sex,
sexual orientation, age, marital status, disability, or veteran status, except where such
constitutes a bona fide occupational qualification.
Professional Services Contract (rev 07/2025) Page 6
Furthermore, in those cases in which CONTRACTOR is governed by such laws,
CONTRACTOR shall take affirmative action to insure that applicants are employed, and treated
during employment, without regard to their race, color, creed, religion, national origin, sex, age,
marital status, sexual orientation, disability, or veteran status, except where such constitutes a
bona fide occupational qualification. Such action shall include, but not be limited to: advertising,
hiring, promotions, layoffs or terminations, rate of pay or other forms of compensation benefits,
selection for training including apprenticeship, and participation in recreational and educational
activities. In all solicitations or advertisements for employees placed by them or on their behalf,
CONTRACTOR shall state that all qualified applicants will receive consideration for employment
without regard to race, color, religion, sex or national origin.
The foregoing provisions shall also be binding upon any sub-contractor, provided that the
foregoing provision shall not apply to contracts or sub-contractors for standard commercial
supplies or raw materials, or to sole proprietorships with no employees.
Non-Discrimination in Client Services:
CONTRACTOR shall not discriminate on the grounds of race, color, creed, religion, national
origin, sex, age, marital status, sexual orientation, disability, or veteran status; or deny an
individual or business any service or benefits under this CONTRACT; or subject an individual or
business to segregation or separate treatment in any manner related to his/her/its receipt any
service or services or other benefits provided under this CONTRACT; or deny an individual or
business an opportunity to participate in any program provided by this CONTRACT.
Waiver of Noncompetition:
CONTRACTOR irrevocably waives any existing rights which it may have, by contract or
otherwise, to require another person or corporation to refrain from submitting a proposal to or
performing work or providing supplies to COUNTY, and CONTRACTOR further promises that it
will not in the future, directly or indirectly, induce or solicit any person or corporation to refrain
from submitting a bid or proposal to or from performing work or providing supplies to COUNTY.
Debarment Certification:
The CONTRACTOR, by signature to this contract, certifies that the CONTRACTOR is not
presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily
excluded from participating in this contract by any Federal department or agency.
Work Product:
CONTRACTOR will provide COUNTY with all work product including; plans, data reports, prior
to the release of the final payment for services.
Patent/Copyright Infringement:
CONTRACTOR will defend and indemnify COUNTY from any claimed action, cause or demand
brought against COUNTY, to the extent such action is based on the claim that information
supplied by the CONTRACTOR infringes any patent or copyright. CONTRACTOR will pay
those costs and damages attributable to any such claims that are finally awarded against
COUNTY in any action. Such defense and payments are conditioned upon the following:
A. CONTRACTOR shall be notified promptly in writing by COUNTY of any notice of such claim.
B. CONTRACTOR shall have the right, hereunder, at its option and expense, to obtain for
COUNTY the right to continue using the information, in the event such claim of infringement, is
made, provided no reduction in performance or loss results to COUNTY.
Confidentiality:
Professional Services Contract (rev 07/2025) Page 7
CONTRACTOR, its employees, sub-contractors, and their employees shall maintain the
confidentiality of all information provided by COUNTY or acquired by CONTRACTOR in
performance of this CONTRACT, except upon the prior written consent of COUNTY or an order
entered by a court after having acquired jurisdiction over COUNTY. CONTRACTOR shall
immediately give to COUNTY notice of any judicial proceeding seeking disclosure of such
information. CONTRACTOR shall indemnify and hold harmless COUNTY, its officials, agents
or employees from all loss or expense, including, but not limited to, settlements, judgments,
setoffs, attorneys' fees and costs resulting from CONTRACTOR's breach of this provision.
Right to Review:
This CONTRACT is subject to review by any Federal, State or COUNTY auditor. COUNTY or
its designee shall have the right to review and monitor the financial and service components of
this program by whatever means are deemed expedient by the Administrative Officer or by
COUNTY's Auditor’s Office. Such review may occur with or without notice and may include, but
is not limited to, on-site inspection by COUNTY agents or employees, inspection of all records
or other materials which COUNTY deems pertinent to the CONTRACT and its performance, and
any and all communications with or evaluations by service recipients under this CONTRACT.
CONTRACTOR shall preserve and maintain all financial records and records relating to the
performance of work under this CONTRACT for six (6) years after CONTRACT termination, and
shall make them available for such review, within Mason County, State of Washington, upon
request. CONTRACTOR also agrees to notify the Administrative Officer in advance of any
inspections, audits, or program review by any individual, agency, or governmental unit whose
purpose is to review the services provided within the terms of this CONTRACT. If no advance
notice is given to CONTRACTOR, then CONTRACTOR agrees to notify the Administrative
Officer as soon as it is practical.
Records Maintenance:
CONTRACTOR agrees to keep records in an easily read form sufficient to account for all
receipts and expenditures of contract funds. These records, as well as supporting
documentation, will be archived by the CONTRACTOR’S office for at least six (6) years after the
end of the contract. CONTRACTOR agrees to make such books, records, and supporting
documentation available to the COUNTY for inspection when requested.
Reporting and Other Contract Requirements:
CONTRACTOR agrees to submit program and expense reports, as well as perform all other
requirements outlined in “Exhibit A Scope of Service,” on or before the dates indicated therein.
The COUNTY reserves the right to aggregate, disaggregate, analyze, reproduce, and/or
disseminate the data provided in program reports, financial activity reports, or any other reports
submitted to the COUNTY with respect to the program.
Insurance Requirements:
At a minimum, CONTRACTOR shall provide insurance that meets or exceeds the requirements
detailed in "Exhibit B Insurance Requirements."
Insurance as a Condition of Payment:
Payments due to CONTRACTOR under this CONTRACT are expressly conditioned upon the
CONTRACTOR’s strict compliance with all insurance requirements under this CONTRACT.
Payment to CONTRACTOR shall be suspended in the event of non-compliance. Upon receipt
of evidence of full compliance, payments not otherwise subject to withholding or set-off will be
released to CONTRACTOR.
Professional Services Contract (rev 07/2025) Page 8
Industrial Insurance Waiver:
With respect to the performance of this CONTRACT and as to claims against COUNTY, its
officers, agents and employees, CONTRACTOR expressly waives its immunity under Title 51 of
the Revised Code of Washington, the Industrial Insurance Act, for injuries to its employees and
agrees that the obligations to indemnify, defend and hold harmless provided in this CONTRACT
extend to any claim brought by or on behalf of any employee of CONTRACTOR. This waiver is
mutually negotiated by the parties to this CONTRACT.
CONTRACTOR Commitments, Warranties and Representations:
Any written commitment received from CONTRACTOR concerning this CONTRACT shall be
binding upon CONTRACTOR, unless otherwise specifically provided herein with reference to
this paragraph. Failure of CONTRACTOR to fulfill such a commitment shall render
CONTRACTOR liable for damages to COUNTY. A commitment includes, but is not limited to,
any representation made prior to execution of this CONTRACT, whether or not incorporated
elsewhere herein by reference, as to performance of services or equipment, prices or options
for future acquisition to remain in effect for a fixed period, or warranties.
Defense and Indemnity Contract:
Indemnification by CONTRACTOR. To the fullest extent permitted by law, CONTRACTOR
agrees to indemnify, defend and hold COUNTY and its departments, elected and appointed
officials, employees, agents and volunteers, harmless from and against any and all claims,
damages, losses and expenses, including but not limited to court costs, attorney's fees and
alternative dispute resolution costs, for any personal injury, for any bodily injury, sickness,
disease or death and for any damage to or destruction of any property (including the loss of use
resulting there from) which 1) are caused in whole or in part by any act or omission, negligent or
otherwise, of the CONTRACTOR, its employees, agents or volunteers or CONTRACTOR's
subcontractors and their employees, agents or volunteers; or 2) are directly or indirectly arising
out of, resulting from, or in connection with performance of this CONTRACT; or 3) are based
upon CONTRACTOR’s or its subcontractors’ use of, presence upon or proximity to the property
of COUNTY. This indemnification obligation of CONTRACTOR shall not apply in the limited
circumstance where the claim, damage, loss or expense is caused by the sole negligence of
COUNTY. This indemnification obligation of the CONTRACTOR shall not be limited in any way
by the Washington State Industrial Insurance Act, RCW Title 51, or by application of any other
workmen's compensation act, disability benefit act or other employee benefit act, and the
CONTRACTOR hereby expressly waives any immunity afforded by such acts. The foregoing
indemnification obligations of the CONTRACTOR are a material inducement to COUNTY to
enter into this CONTRACT, are reflected in CONTRACTOR’s compensation, and have been
mutually negotiated by the parties.
Participation by County – No Waiver. COUNTY reserves the right, but not the obligation, to
participate in the defense of any claim, damages, losses or expenses and such participation
shall not constitute a waiver of CONTRACTOR’s indemnity obligations under this CONTRACT.
Survival of CONTRACTOR’s Indemnity Obligations. CONTRACTOR agrees all
CONTRACTOR’s indemnity obligations shall survive the completion, expiration or termination of
this CONTRACT.
Indemnity by Subcontractors. In the event the CONTRACTOR enters into subcontracts to the
extent allowed under this CONTRACT, CONTRACTOR's subcontractors shall indemnify
COUNTY on a basis equal to or exceeding CONTRACTOR’s indemnity obligations to COUNTY.
Professional Services Contract (rev 07/2025) Page 9
Compliance with Applicable Laws, Rules and Regulations:
This CONTRACT shall be subject to all laws, rules, and regulations of the United States of
America, the State of Washington, political subdivisions of the State of Washington and Mason
County. CONTRACTOR also agrees to comply with applicable Federal, State, County or
municipal standards for licensing, certification and operation of facilities and programs, and
accreditation and licensing of individuals.
Administration of Contract:
COUNTY hereby appoints, and CONTRACTOR hereby accepts, the Mason County Public
Health and Human Services Director and his or her designee, as COUNTY’s representative,
hereinafter referred to as the Administrative Officer, for the purposes of administering the
provisions of this CONTRACT, including COUNTY’s right to receive and act on all reports and
documents, and any auditing performed by the COUNTY related to this CONTRACT.
The Administrative Officer for purposes of this CONTRACT is:
Melissa Casey, Community Health Manager
Mason County Public Health & Human Services
415 N. 6th Street
Phone: 360-427-9670 Ext. 404
Fax: 360-427-7787
E-mail: mcasey@masoncountywa.gov
Financial Contact:
Casey Bingham, Finance Manager
Mason County Public Health & Human Services
415 N. 6th Street
Phone: 360-427-9670 Ext. 562
Fax: 360-427-7787
E-mail: caseyb@masoncountywa.gov
Notice:
Except as set forth elsewhere in the CONTRACT, for all purposes under this CONTRACT
except service of process, notice shall be given by CONTRACTOR to COUNTY’s Administrative
Officer under this CONTRACT. Notices and other communication may be conducted via e-mail,
U.S. mail, fax, hand-delivery or other generally accepted manner including delivery services.
Modifications:
Either party may request changes in the CONTRACT. Any and all agreed modifications, to be
valid and binding upon either party, shall be in writing and signed by both of the parties.
Termination for Default:
If CONTRACTOR defaults by failing to perform any of the obligations of the CONTRACT or
becomes insolvent or is declared bankrupt or commits any act of bankruptcy or insolvency or
makes an assignment for the benefit of creditors, COUNTY may, by depositing written notice to
CONTRACTOR in the U.S. mail, terminate the CONTRACT, and at COUNTY’s option, obtain
performance of the work elsewhere. If the CONTRACT is terminated for default,
CONTRACTOR shall not be entitled to receive any further payments under the CONTRACT
until all work called for has been fully performed. Any extra cost or damage to COUNTY
resulting from such default(s) shall be deducted from any money due or coming due to
CONTRACTOR. CONTRACTOR shall bear any extra expenses incurred by COUNTY in
Professional Services Contract (rev 07/2025) Page 10
completing the work, including all increased costs for completing the work, and all damage
sustained, or which may be sustained by COUNTY by reason of such default.
If a notice of termination for default has been issued and it is later determined for any reason
that CONTRACTOR was not in default, the rights and obligations of the parties shall be the
same as if the notice of termination had been issued pursuant to the Termination for Public
Convenience paragraph hereof.
Termination for Public Convenience:
COUNTY may terminate this CONTRACT in whole or in part whenever COUNTY determines, in
its sole discretion, that such termination is in the interests of COUNTY. Whenever the
CONTRACT is terminated in accordance with this paragraph, CONTRACTOR shall be entitled
to payment for actual work performed in compliance with Exhibit A Scope of Service and Exhibit
C Budget. An equitable adjustment in the CONTRACT price for partially completed items of
work will be made, but such adjustment shall not include provision for loss of anticipated profit
on deleted or uncompleted work. Termination of this CONTRACT by COUNTY at any time
during the term, whether for default or convenience, shall not constitute breach of CONTRACT
by COUNTY.
Termination for Reduced Funding:
COUNTY may terminate this CONTRACT in whole or in part should COUNTY determine, in its
sole discretion, that such termination is necessary due to a decrease in available project funding
including State and/or Federal grants. Whenever the CONTRACT is terminated in accordance
with this paragraph, the CONTRACTOR shall be entitled to payment for actual work performed
in compliance with Exhibit A Scope of Service and Exhibit C Budget.
Disputes:
1. Differences between the CONTRACTOR and COUNTY, arising under and by virtue of the
AGREEMENT shall be brought to the attention of COUNTY at the earliest possible time in
order that such matters may be settled or other appropriate action promptly taken. For
objections that are not made in the manner specified and within the time limits stated, the
records, orders, rulings, instructions, and decisions of the Administrative Officer shall be final
and conclusive.
2. The CONTRACTOR shall not be entitled to additional compensation which otherwise may
be payable, or to extension of time for (1) any act or failure to act by the Administrative
Officer of COUNTY, or (2) the happening of any event or occurrence, unless the
CONTRACTOR has given COUNTY a written Notice of Potential Claim within ten (10) days
of the commencement of the act, failure, or event giving rise to the claim, and before final
payment by COUNTY. The written Notice of Potential Claim shall set forth the reasons for
which the CONTRACTOR believes additional compensation or extension of time is due, the
nature of the cost involved, and insofar as possible, the amount of the potential claim.
CONTRACTOR shall keep full and complete daily records of the work performed, labor and
material used, and all costs and additional time claimed to be additional.
3. The CONTRACTOR shall not be entitled to claim any such additional compensation, or
extension of time, unless within thirty (30) days of the accomplishment of the portion of the
work from which the claim arose, and before final payment by COUNTY, the
CONTRACTOR has given COUNTY a detailed written statement of each element of cost or
other compensation requested and of all elements of additional time required, and copies of
any supporting documents evidencing the amount or the extension of time claimed to be
due.
Professional Services Contract (rev 07/2025) Page 11
Arbitration:
Other than claims for injunctive relief brought by a party hereto (which may be brought either in
court or pursuant to this arbitration provision), and consistent with the provisions hereinabove,
any claim, dispute or controversy between the parties under, arising out of, or related to this
CONTRACT or otherwise, including issues of specific performance, shall be determined by
arbitration in Shelton, Washington, under the applicable American Arbitration Association (AAA)
rules in effect on the date hereof, as modified by this CONTRACT. There shall be one arbitrator
selected by the parties within ten (10) days of the arbitration demand, or if not, by the AAA or
any other group having similar credentials. Any issue about whether a claim is covered by this
CONTRACT shall be determined by the arbitrator. The arbitrator shall apply substantive law
and may award injunctive relief, equitable relief (including specific performance), or any other
remedy available from a judge, including expenses, costs and attorney fees to the prevailing
party and pre-award interest, but shall not have the power to award punitive damages. The
decision of the arbitrator shall be final and binding and an order confirming the award or
judgment upon the award may be entered in any court having jurisdiction. The parties agree
that the decision of the arbitrator shall be the sole and exclusive remedy between them
regarding any dispute presented or pled before the arbitrator. At the request of either party
made not later than forty-five (45) days after the arbitration demand, the parties agree to submit
the dispute to nonbinding mediation, which shall not delay the arbitration hearing date; provided,
that either party may decline to mediate and proceed with arbitration.
Any arbitration proceeding commenced to enforce or interpret this CONTRACT shall be brought
within six (6) years after the initial occurrence giving rise to the claim, dispute or issue for which
arbitration is commenced, regardless of the date of discovery or whether the claim, dispute or
issue was continuing in nature. Claims, disputes or issues arising more than six (6) years prior
to a written request or demand for arbitration issued under this Agreement are not subject to
arbitration.
Venue and Choice of Law:
In the event that any litigation should arise concerning the construction or interpretation of any
of the terms of this CONTRACT, the venue of such action of litigation shall be in the courts of
the State of Washington and Mason County. Unless otherwise specified herein, this
CONTRACT shall be governed by the laws of Mason County and the State of Washington.
Severability:
If any term or condition of this CONTRACT or the application thereof to any person(s) or
circumstances is held invalid, such invalidity shall not affect other terms, conditions or
applications which can be given effect without the invalid term, condition or application. To this
end, the terms and conditions of this CONTRACT are declared severable.
Waiver:
Waiver of any breach or condition of this CONTRACT shall not be deemed a waiver of any prior
or subsequent breach. No term or condition of this CONTRACT shall be held to be waived,
modified or deleted except by an instrument, in writing, signed by the parties hereto. The failure
of COUNTY to insist upon strict performance of any of the covenants of this CONTRACT, or to
exercise any option herein conferred in any one or more instances, shall not be construed to be
a waiver or relinquishment of any such, or any other covenants or contracts, but the same shall
be and remain in full force and effect.
Order of Precedence:
A. Applicable federal, state, and county statutes, regulations, policies, and procedures
Professional Services Contract (rev 07/2025) Page 12
B. Funding source agreement(s) including attachments
C. Special Terms and Conditions
D. General Terms and Conditions
E. Exhibit A, Scope of Service
F. Exhibit B, Insurance Requirements
G. Exhibit C, Budget
Entire Contract:
This written CONTRACT, comprised of the writings signed or otherwise identified and attached
hereto, represents the entire CONTRACT between the parties and supersedes any prior oral
statements, discussions, or understandings between the parties.
Professional Services Contract (rev 07/2025) Page 19
EXHIBIT B
INSURANCE REQUIREMENTS
Prior to the beginning of and throughout the duration of the Work, CONTRACTOR will maintain
insurance in conformance with the requirements set forth below. CONTRACTOR will use
existing coverage to comply with these requirements. If that existing coverage does not meet
the requirements set forth here, it will be amended to do so. CONTRACTOR acknowledges that
the insurance coverage and policy limits set forth in this section constitute the minimum amount
of coverage required. Any insurance proceeds in excess of the limits and coverage required in
this agreement and which is applicable to a given loss, will be available to COUNTY.
A. MINIMUM Insurance Requirements:
1. Commercial General Liability Insurance using Insurance Services Office “Commercial
General Liability” policy form CG 00 01, with an edition date prior to 2004, or the exact
equivalent. Coverage for an additional insured shall not be limited to its vicarious liability.
Defense costs must be paid in addition to limits. Limits shall be no less than $1,000,000 per
occurrence for all covered losses and no less than $2,000,000 general aggregate, for bodily
injury, personal injury, property damage, and products/completed operations, including
without limitation, blanket contractual liability.
2. Contractor shall maintain Workers’ Compensation coverage as required by applicable state
law for all employees engaged in the work. If Contractor has no employees and is exempt
from Washington State Workers’ Compensation requirements, Contractor shall provide proof
of such exemption upon request. Employer’s Liability coverage with limits of not less than
$1,000,000 per accident shall be required only where Workers’ Compensation coverage is
maintained.
3. If Contractor operates owned, hired, or non-owned vehicles in connection with the work,
Contractor shall maintain automobile liability insurance with limits of not less than
$1,000,000 combined single limit.
4. Professional liability (errors & omissions) insurance. Consultant shall maintain professional
liability insurance that covers the Services to be performed in connection with this
Agreement, in the minimum amount of $1,000,000 per claim and in the aggregate. Any
policy inception date, continuity date, or retroactive date must be before the effective date of
this agreement and Consultant agrees to maintain continuous coverage through a period no
less than three years after completion of the services required by this agreement. Coverage
shall include acts, errors, or omissions arising from professional services, including housing
placement, case management, compliance reporting, and administration of grant funds.
5. Cyber Liability Coverage. CONTRACTOR shall maintain cyber liability insurance with limits
of not less than $250,000 per claim and annual aggregate for claims arising out of
CONTRACTOR’s access to confidential or protected information through remote access and
CONTRACTOR-owned equipment. Coverage may be satisfied through standalone cyber
liability coverage or endorsements to another liability policy. Such coverage shall include
privacy liability, network security, breach response, notification, regulatory defense, and
Professional Services Contract (rev 07/2025) Page 20
system restoration expenses related to the access or use of confidential client or program
data.
6. Excess or Umbrella Liability Insurance (Over Primary) if used to meet limit requirements,
shall provide coverage at least as broad as specified for the underlying coverages. Such
policy or policies shall include as insureds those covered by the underlying policies,
including additional insureds. Coverage shall be “pay on behalf”, with defense costs payable
in addition to policy limits. There shall be no cross-liability exclusion precluding coverage for
claims or suits by one insured against another. Coverage shall be applicable to County for
injury to employees of Contractor, subcontractors or others involved in the Work. The scope
of coverage provided is subject to approval of County following receipt of proof of insurance
as required herein.
B. Certificate of Insurance:
A Certificate of Insurance naming COUNTY as the Certificate Holder must be provided to
COUNTY within five (5) days of CONTRACT execution.
C. Basic Stipulations:
1. CONTRACTOR agrees to endorse third party liability coverage required herein to include as
additional insureds COUNTY, its officials, employees, volunteers, and agents, using ISO
endorsement CG 20 10 with an edition date prior to 2004. CONTRACTOR also agrees to
require all contractors, subcontractors, and anyone else involved in this CONTRACT on
behalf of the CONTRACTOR (hereinafter “indemnifying parties”) to comply with these
provisions.
2. CONTRACTOR agrees to waive rights of recovery against COUNTY regardless of the
applicability of any insurance proceeds, and to require all indemnifying parties to do
likewise.
3. All insurance coverage maintained or procured by CONTRACTOR or required of others by
CONTRACTOR pursuant to this CONTRACT shall be endorsed to delete the subrogation
condition as to COUNTY, or must specifically allow the named insured to waive subrogation
prior to a loss.
4. All coverage types and limits required are subject to approval, modification and additional
requirements by COUNTY. CONTRACTOR shall not make any reductions in scope or limits
of coverage that may affect COUNTY’s protection without COUNTY’s prior written consent.
5. CONTRACTOR agrees to provide evidence of the insurance required herein, satisfactory to
COUNTY, consisting of: a) certificate(s) of insurance evidencing all of the coverages
required and, b) an additional insured endorsement to CONTRACTOR’s general liability
policy using Insurance Services Office form CG 20 10 with an edition date prior to 2004.
CONTRACTOR agrees, upon request by COUNTY to provide complete, certified copies of
any policies required within 10 days of such request. COUNTY has the right, but not the
Professional Services Contract (rev 07/2025) Page 21
duty, to obtain any insurance it deems necessary to protect its interests. Any premium so
paid by COUNTY shall be charged to and promptly paid by CONTRACTOR or deducted
from sums due CONTRACTOR. Any actual or alleged failure on the part of COUNTY or any
other additional insured under these requirements to obtain proof of insurance required
under this CONTRACT in no way waives any right or remedy of COUNTY or any additional
insured, in this or in any other regard.
6. It is acknowledged by the parties of this CONTRACT that all insurance coverage required to
be provided by CONTRACTOR or indemnifying party, is intended to apply first and on a
primary non-contributing basis in relation to any other insurance or self-insurance available
to COUNTY.
7. CONTRACTOR agrees not to self-insure or to use any self-insured retentions on any portion
of the insurance required herein and further agrees that it will not allow any indemnifying
party to self- insure its obligations to COUNTY. If CONTRACTOR’s existing coverage
includes a self-insured retention, the self-insured retention must be declared to the
COUNTY. The COUNTY may review options with CONTRACTOR, which may include
reduction or elimination of the self-insured retention, substitution of other coverage, or other
solutions.
8. CONTRACTOR will renew the required coverage annually as long as COUNTY, or its
employees or agents face an exposure from operations of any type pursuant to this
CONTRACT. This obligation applies whether or not the CONTRACT is canceled or
terminated for any reason. Termination of this obligation is not effective until COUNTY
executes a written statement to that effect.
9. The limits of insurance as described above shall be considered as minimum requirements.
Should any coverage carried by CONTRACTOR or a subcontractor of any tier maintain
insurance with limits of liability that exceed the required limits or coverage that is broader
than as outlined above, those higher limits and broader coverage shall be deemed to apply
for the benefit of any person or organization included as an additional insured and those
limits shall become the required minimum limits of insurance in all Paragraphs and Sections
of this CONTRACT.
10. None of the policies required herein shall be in compliance with these requirements if they
include any limiting endorsement that has not been first submitted to COUNTY and
approved of in writing.
11. The requirements in this Exhibit supersede all other sections and provisions of this
CONTRACT to the extent that any other section or provision conflicts with or impairs the
provisions of this Exhibit.
Professional Services Contract (rev 07/2025) Page 22
12. Unless otherwise approved by COUNTY, insurance provided pursuant to these
requirements shall be by insurers authorized to do business in Washington and with a
minimum A.M. Best rating of A-:VII.
13. All insurance coverage and limits provided by CONTRACTOR and available or applicable to
this agreement are intended to apply to the full extent of the policies. Nothing contained in
this CONTRACT limits the application of such insurance coverage.
14. CONTRACTOR agrees to require insurers, to provide notice to COUNTY thirty (30) days
prior to cancellation of such liability coverage or of any material alteration or non-renewal of
any such coverage, other than for non-payment of premium. CONTRACTOR shall assure
that this provision also applies to any subcontractors, joint ventures or any other party
engaged by or on behalf of contractor in relation to this agreement. Certificate(s) are to
reflect that the issuer will provide thirty (30) days’ notice to COUNTY of any cancellation of
coverage.
15. COUNTY reserves the right at any time during the term of the CONTRACT to change the
amounts and types of insurance required by giving the CONTRACTOR ninety (90) days
advance written notice of such change. If such change results in substantial additional cost
to the CONTRACTOR, the COUNTY and CONTRACTOR may renegotiate
CONTRACTOR’s compensation.
16. Requirements of specific coverage features are not intended as limitation on other
requirements or as waiver of any coverage normally provided by any given policy. Specific
reference to a coverage feature is for purposes of clarification only as it pertains to a given
issue and is not intended by any party or insured to be all-inclusive.
17. CONTRACTOR agrees to provide immediate notice to COUNTY of any claim or loss against
CONTRACTOR arising out of the work performed under this agreement. COUNTY assumes
no obligation or liability by such notice, but has the right (but not the duty) to monitor the
handling of any such claim or claims if they are likely to involve COUNTY.
Professional Services Contract (rev 07/2025) Page 23
EXHIBIT C
BUDGET
Fee for Service Amount Timeline
Project Kickoff
• Workplan Development
• Stakeholder engagement strategy
$10,500 May – June 2026
Convene initial Local Plan Committee meeting $1,500 July 2026
Convene Local Plan Committee Retreat $3,000 October 2026
Plan, design, and convene semi-monthly Local
Plan Committee meetings
• Develop and manage communication
protocols about LPC work and progress
• Perform administrative functions and travel
to support project
$1,500 x 6
meetings or
$9,000 total
Ongoing
Maximum Contract Total $24,000
Payment:
In the event State, Federal, or local funding changes, the COUNTY reserves the right to amend
the payment terms and the amount awarded in this contract. Approved invoices will be
disbursed according to the vendor payment schedule of the County Auditor’s Office. Refer to the
Billing Procedures and Payment clause of this contract for additional information.
All COUNTY-provided templates must be used and not modified without the county's written
permission. The COUNTY can change the reporting requirements by notifying the
CONTRACTOR.
Payment will be considered timely within 30 days of receipt of invoice.
1
Contract Between
Mason County
and
Crossroads Housing
Professional Services Contract #25-029
Amendment #3
IT IS MUTUALLY AGREED THEREFORE: That the Original Contract is hereby amended as follows:
1. FUND SOURCE: Consolidated Homeless Grant, Local Document Recording Fees (2163)
2. AMENDMENT TERM: July 1, 2026 – June 30, 2027
3. BUDGET AMENDMENTS:
Emergency Shelter Fund Source FY27 Award
Administration Emergency Housing Admin 2027 $31,313
Facility Support Emergency Housing Facility Support 2027 $220,085
Total Emergency Shelter $251,398
Rapid Rehousing Fund Source FY27 Award
Administration 2163 $53,880
Operations Standard Operations $137,962
Rent DRF Backfill 2027 $295,581
Inflationary Increase 2027 $111,509
Facility Support Emergency Housing Facility Support 2027 $59,866
Total Rapid Rehousing $658,798
Eviction Prevention Fund Source FY27 Award
Administration Homelessness Prevention Admin $78,753
Operations Homelessness Prevention Operations $177,190
Operations – By & For Homelessness Prevention Operations $82,013
Rent Homelessness Prevention Rent $482,176
Total Eviction Prevention $820,132
Coordinated Entry/Care
Coordination/Diversion Fund Source FY27 Award
Administration 2163 $5,219
Operations DRF Backfill 2027 $26,864
Diversion DRF Backfill 2027 $30,000
Total CE/Care Coord/Diversion $62,083
Total FY27 Award $1,792,411
The purpose of this amendment is to award FY27 homeless response system allocations.
Contract Between
Mason County
and
Shelton Family Center dba The Youth Connection
Professional Services Contract #25-032
Amendment #3
IT IS MUTUALLY AGREED THEREFORE: That the Original Contract is hereby amended as follows:
1. PURPOSE: Align the budget with the direction of the Housing Assistance Unit Compliance
Manager's instructions for FY26 reimbursement.
2. BUDGET AMENDMENT
Off-site Emergency
Shelter Fund Source Original Budget Budget
Adjustment
Total New
Budget
Administration Standard Admin 33,600 -19,414 14,186
Facility Support Emergency Housing Facility
Support 2026 279,750 -127,560 152,190
OFF-SITE EMERGENCY SHELTER TOTAL 166,376
CHG Rapid Rehousing Fund Source Original Budget Budget
Adjustment
New Budget
Award
Administration Standard Admin 41,430 -13,556 27,874
Operations DRF Backfill 2026 123,270 -85,122 38,148
Rent 2163 134,631 98,678 233,309
CHG RAPID REHOUSING TOTAL 299,331
CHG Eviction
Prevention Fund Source Original Budget Budget
Adjustment
New Budget
Award
Administration Homeless Prevention Admin 33,200 1,178 34,378
Rent Homeless Prevention Rent 78,406 108,311 186,717
Operations Homeless Prevention Operations 123,206 -44,301 78,905
Operations By and For Homeless Prevention Operations 32,594 -32,594 0
CHG EVICTION PREVENTION TOTAL 300,000
CE/Care
Coord/Diversion Fund Fund Source Original Budget De-obligation New Budget
Operations CHG DRF Backfill 2026 31,083 -18,339 12,744
Diversion Fund CHG DRF Backfill 2026 6,500 0 6,500
CE/CARE COORD/DIVERSION TOTAL 19,244
Tota FY26 Award $784,951
3. The Scope of Service is directly related to the Consolidated Homeless Grant Funded
Programs operated by The Youth Connection.
a. CHG Rapid Rehousing: HMIS project SFCCHG RRH
b. CHG Eviction Prevention, HMIS project SFCCHG Prevention HP
c. CHG Emergency Shelter, SFCEmergency Shelter
d. CE/Care Coordination/Diversion Fund, MCETransitional Youth CE
4. De-obligation of CE/Care Coordination/Diversion Fund, MCETransitional Youth CE
a. In a rapid rehousing program (RRH) monitoring, it was found that only 41% of the
individuals active in the RRH program during FY26 were enrolled in the Coordinated
Entry (CE) MCETransitional Youth CE HMIS program. CE is required for emergency
shelter and rapid rehousing programs. Therefore, the De-obligation equals the
percentage of individuals not enrolled in the CE program.
5. When proportional billing is used, TYC will base proportionality on the number of
unduplicated households in all programs TYC operates.
a. Administration will include all grants and fund sources in the proportional use
category and must include the Day Center and Pathways programs.
i. Proportional use must include unduplicated Day Center visits
b. Operations will include verifiable direct expenses permitted by the Contractor.
c. Program Expenses (CHG 6.3.2) and Flexible Funds (CHG 6.3.3)
i. The CHG award is for housing assistance programs, with the emphasis that
expenses should be on housing and not food assistance, energy assistance,
etc.
ii. Expenses can be approved depending on the cost allocation and the
availability of other resources to meet the same need.
iii. Costs to the program must be reasonable and based on enrolled
households.
iv. The subcontractor will confirm that kits purchased with CHG funds are
provided only to enrolled households and are connected to their housing
stability plans. Not every household needs a kit, and households that pay for
their own laundry and hygiene supplies can have those expenses included in
their rent subsidy calculation.
v. Under Operations, approved program expenses may be proportionally billed
between the programs that use these items. The contractor must be able to
verify proportional billing.
d. TYC will notify the Contractor of any changes to employee positions or roles related
to CHG funds, including vacancies, job title or description changes, and the effective
date.
ALL OTHER TERMS AND CONDITIONS of the original Contract and any subsequent
amendments hereto remain in full force and effect.
IN WITNESS WHEREOF, the undersigned has affixed his/her signature in execution thereof on
the ______day of , 2026.
CONTRACTOR MASON COUNTY
____________________________ _______________________________
Susan Kirchoff, Executive Director Pat Tarzwell, Chair
The Youth Connection Board of County Commissioners
Background/Executive Summary:
The plat of Hood Canal Land and Improvement Co’s Plan to Union City, recorded in Volume 1 of plats,
Page 9 was dedicated on March 16, 1889. According to the ancient right of way statute, RCW 36.87.090,
these areas have already been vacated as a matter of law. If the rights of way remained unused for a
period of 5 years thereafter dedication, the rights of way were vacated by operation of law.
The rights of way are unopened and haven’t been maintained by Mason County. This is excepting out the
named rights of way in the legal description and any other county maintained right of way. The rights of
way were dedicated prior to March 11, 1904, and were dedicated to the public on March 16, 1889, when
the plat of Hood Canal Land and Improvement Co’s Plan to Union City was originally filed.
Vacating this area would clear the cloud on title for the property owners. Public Works acknowledges the
rights of way were vacated by operation of law, pursuant to the Session Laws of 1889-1890, thus
relinquishing any interest Mason County had. An Engineer’s Report has been prepared for the Hearing
Examiner.
Associated Costs/Budget Impact (amount, funding source, budget amendment, etc.):
The vacation area is classified as a “Class C” road. Per RCW 36.87.120 & MCC 12.20.060, no
compensation other than the administrative fee of the vacation action is due.
The Mason County Public Works department initiated this blanket road vacation; therefore, no
administrative fee is due.
Public Outreach:
The Notice of Intent to vacate will be published in the Shelton Journal two times and posted in three
locations, as required by RCW 36.87.050.
Requested Action:
Recommend the Board approve and execute the resolution setting a hearing date with the Hearings
Examiner for Wednesday August 12, 2026, at 1:00pm via zoom to consider public comment on Road
Vacation No. 427.
Attachment(s):
1. Engineer’s Report
2. Hearing Notice
1
MASON COUNTY
DEPARTMENT of PUBLIC WORKS
100 W PUBLIC WORKS DRIVE
SHELTON, WASHINGTON 98584
MEMORANDUM
DATE: May 19, 2026
TO: Mason County Hearings Examiner
FROM: Lovejoy Schaefer, Right of Way Agent Senior, on behalf of Mike Collins,
County Engineer, and Deputy Director
Cc: Mike McIrvin, County Surveyor & Dave Smith, Engineering and Construction
Manager
SUBJECT: ENGINEER’S REPORT – ROAD VACATION FILE NO. 427
Vacate all unopened rights of way not opened before the date of March 16,
1894 and being previously vacated by operation of law under the Session
Laws of 1889-90, all being a portion of and within the plat of Hood Canal
Land and Improvement Co.’s Addition to Union City, recorded in Volume 1
of plats, pages 8 & 9, records of Mason County, Washington, being a
portion of Sections 31, 32, and 33, all in Township 22 North, Range 3 West
W.M.
Excepting therefrom the following County roads;
Fir Street # 57830 at milepost 0.00 to 0.021;
Main Street #57850 at milepost 0.00 to 0.207;
Public Access Road #58110 at milepost 0.00 to 0.031;
3rd Street #58011 at milepost 0.00 to 0.064;
4th Street #57920 at milepost 0.00 to 0.190;
4th Street #58240 at milepost 0.00 to 0.114;
5th Street #58200 at milepost 0.243 to 0.534;
Alder Street #58010 at milepost 0.064 to 0.116;
Seattle Street #58201 at milepost 0.082 to 0.243;
Port Townsend Street #58210 at milepost 0.00 to 0.084;
McReavy Road #97670 at milepost 0.00 to 6.839;
Warren Drive #58300 at milepost 0.00 to 0.395 and excepting therefrom all
that portion within the plat of Wondervue recorded in Volume 4 of plats,
page 139;
2
Orre Nobles Road #58500 at milepost 0.00 to 0.483;
Mason Ave #58600 at milepost 0.00 to 0.159;
Mason Ave Ext #58610 at milepost 0.00 to 0.020;
Dalby Road #58380 at milepost 0.00 to 0.992;
Also, excepting therefrom any and all county maintained roads not
mentioned herein.
BACKGROUND:
The plat of Hood Canal Land and Improvement Co’s Plan to Union City, recorded in Volume
1 of plats, Page 9 was dedicated on March 16, 1889. According to the ancient right of way
non-user statute known as the Session Laws of 1889-1890, now codified as RCW 36.87.090,
these areas have already been vacated as a matter of law. If the rights of way remained
unused for a period of 5 years thereafter dedication, the rights of way were vacated by
operation of law.
The rights of way are unopened and haven’t been maintained by Mason County. This is
excepting out the named rights of way in the legal description and any other county
maintained right of way. The rights of way were dedicated prior to March 11, 1904, and
were dedicated to the public on March 16, 1889, when the plat of Hood Canal Land and
Improvement Co’s Plan to Union City was originally filed.
Vacating this area would clear the cloud on title for the property owners. Public Works
acknowledges the rights of way were vacated by operation of law, pursuant to the Session
Laws of 1889-1890, thus relinquishing any interest Mason County had.
In compliance with RCW 36.87.40, at the Board of County Commissioners and County
Engineer’s direction, Public Works Department staff examined those portions of the rights of
way and solicited comments on the proposed vacation. Our findings are the following:
1. The rights of way are unopened, and no records indicate they were opened or
maintained.
2. The rights of way are vacated by Operation of Law, pursuant to the Session Laws of
1889-1890.
3. The rights of way are classified as “Class C” per MCC 12.20.040, 12.20.050, &
12.20.060, therefore no compensation other than the Administrative Fee is due. This
is petitioned by the Mason County Public Works department, so no administrative fee
is due.
3
Public Notice
Public notice has been provided as required by RCW 36.87.050, both by posting at the site
and by publishing in the county official newspaper.
Recommendation
Public Works recommends the formal acknowledgment of the Vacation by Operation of Law
of all unopened rights of way within Hood Canal Land and Improvement Co’s Plan to Union
City, in Volume 1 of plats, Page 9, records of Mason County, Washington, all within Sections
31, 32, and 33, all in Township 22 North, Range 3 West, W.M.
The vacated areas will be subject to existing easements for ingress, egress, drainage, or
other purposes, if any, and in accordance with RCW 36.87.140, retain an easement in favor
of Mason County for any utilities present in the vacated rights of way.
Attachments:
• Legal Description: Exhibit A
• Map - Exhibit B
• Vicinity Map – Exhibit C
• Session Laws of 1889-1890 – Exhibit D
RESOLUTION NO.______________
VACATION FILE NO. 427
NOTICE OF INTENT TO VACATE
SETTING TIME AND PLACE FOR HEARING ON SAID VACATION
RCW 36.87
WHEREAS NOTICE IS HEREBY GIVEN that the Mason County Public Works Department is
requesting the vacation of the following right of way:
Vacate all unopened rights of way not opened before the date of March 16, 1894 and being previously
vacated by operation of law under the Session Laws of 1889 -90, all being a portion of and within the plat of
Hood Canal Land and Improvement Co.’s Addition to Union City, recorded in Volume 1 of plats, pages 8 & 9,
records of Mason County, Washington, being a portion of Sections 31, 32, and 33, all in Township 22 North,
Range 3 West W.M.
Excepting therefrom the following County roads;
Fir Street # 57830 at milepost 0.00 to 0.021;
Main Street #57850 at milepost 0.00 to 0.207;
Public Access Road #58110 at milepost 0.00 to 0.031;
3rd Street #58011 at milepost 0.00 to 0.064;
4th Street #57920 at milepost 0.00 to 0.190;
4th Street #58240 at milepost 0.00 to 0.114;
5th Street #58200 at milepost 0.243 to 0.534;
Alder Street #58010 at milepost 0.064 to 0.116;
Seattle Street #58201 at milepost 0.082 to 0.243;
Port Townsend Street #58210 at milepost 0.00 to 0.084;
McReavy Road #97670 at milepost 0.00 to 6.839;
Warren Drive #58300 at milepost 0.00 to 0.395 and excepting therefrom all that portion within
the plat of Wondervue recorded in Volume 4 of plats, page 139;
Orre Nobles Road #58500 at milepost 0.00 to 0.483;
Mason Ave #58600 at milepost 0.00 to 0.159;
Mason Ave Ext #58610 at milepost 0.00 to 0.020;
Dalby Road #58380 at milepost 0.00 to 0.992;
Also, excepting therefrom any and all county maintained roads not mentioned herein.
WHEREAS the Board of Mason County Commissioners did set a date for public hearing on the matter
before the Hearing Examiner on the matter and directed Public Works to prepare notice thereof for posting and
publication.
NOW THEREFORE, BE IT RESOLVED that said hearing has been set for Wednesday,
August 12, 2026, at 1:00 p.m. via Zoom, at which time any taxpayer may appear via Zoom to hear the County
Engineer's report and be heard either for or against the vacation of the above said portion of road located in Mason
County Washington. For those unable to attend the hearing email testimony to mfrazier@masoncountywa.gov.
Visit the Mason County Hearings Examiner Agenda webpage at www.masoncountywa.gov/hearings-examiner
or contact Mariah Frazier at mfrazier@masoncountywa.gov or call (360) 427-9670 Ext 365 for Zoom
information.
DATED this _____ day of ________________, 2026.
ATTEST:
__________________________________
McKenzie Smith, Clerk of the Board
APPROVED AS TO FORM:
________________________________
Tim Whitehead, Ch. DPA
Assessor
Auditor
County Engineer
Petitioner
Post no later than 07/23/2026 (20 days prior to hearing at each
terminus of the county road or portion thereof proposed to be
vacated or abandoned.)
Rd Vacation No. 427
JOURNAL – Publish 2t: 7/2/26 – 7/9/26 (Bill Public Works)
BOARD OF COUNTY COMMISSIONERS
MASON COUNTY, WASHINGTON
__________________________________
Pat Tarzwell, Chair
__________________________________
Randy Neatherlin, Vice Chair
_________________________________
Sharon Trask, Commissioner
EXHIBIT B
VICINITY MAP - EXHIBIT C
Requested Action:
1. Request that the Board approve the rates for Mason County’s 2027 annual budget for Internal Cost
Allocations, Information Technology, Unemployment, and Motor Pool
2. Request that the Board authorize the Chair or the County Administrator to execute the order for eleven
replacement vehicles included in the 2027 Motor Pool Rates.
Attachment(s):
Rates for the 2027 Mason County Budget for: Internal Cost Allocations, Information Technology,
Unemployment, and Motor Pool
Mason County
2027 Budget Adoption Calendar
*Dates may be subject to change*
S M T W T F S S M T W T F S S M T W T F S
1234 12 123456
5 67 891011 3456789 78 910111213
12 13 14 15 16 17 18 10 11 12 13 14 15 16 14 15 16 17 18 19 20
19 20 21 22 23 24 25 17 18 19 20 21 22 23 21 22 23 24 25 26 27
26 27 28 29 30 24 25 26 27 28 29 30 28 29 30
31
S M T W T F S S M T W T F S S M T W T F S
1234 1 12345
5 67 891011 2345678 67 8 9101112
12 13 14 15 16 17 18 9 10 11 12 13 14 15 13 14 15 16 17 18 19
19 20 21 22 23 24 25 16 17 18 19 20 21 22 20 21 22 23 24 25 26
26 27 28 29 30 31 23 24 25 26 27 28 29 27 28 29 30
30 31
S M T W T F S S M T W T F S S M T W T F S
123 1234567 1 2 3 4 5
4 5 6 7 8 9 10 8 9 10 11 12 13 14 6 7 8 9 10 11 12
11 12 13 14 15 16 17 15 16 17 18 19 20 21 13 14 15 16 17 18 19
18 19 20 21 22 23 24 22 23 24 25 26 27 28 20 21 22 23 24 25 26
25 26 27 28 29 30 31 29 30 27 28 29 30 31
April
Official request for budgets required by RCW 36.40.010
Budget Guidelines signed by BOCC and sent to offices and departments
May June
July August September
October November
2027 Preliminary Budget Due on County's website to adopt by 1st Monday in December
Public Hearing to Certify to County Assessor taxes to be levied upon property in the county
Public Hearing at 9:00 a.m. to Consider Adoption of the 2027 Budget
December
Holiday
Overview of the 2027 Preliminary Budget with PLRs
Possible Dates to Schedule Board Budget Negotiations with Departments
Overview of the Preliminary Budget with PLRs included/excluded based on Board negotiations
Budget estimates due in Munis as required by RCW 36.40.010
Preliminary budget submitted to BOCC by Auditor per RCW 36.40.050
Policy Level Requests (PLRs) and Budget Narratives due to Budget Office
Resolution No.
A RESOLUTION ESTABLISHING THE COMPREHENSIVE ECONOMIC
DEVELOPMENT STRATEGY PROJECT LIST FOR 2026-2027
WHEREAS, in agreement between Mason County and the Economic Development Council
(EDC), one of the tasks is to compile the Comprehensive Economic Development Strategy (CEDS) list for
Mason County, Washington; and,
WHEREAS, the EDC has solicited suggested projects from local Mason County jurisdictions and
community groups for possible infrastructure improvements to enhance economic sustainability throughout
Mason County; and,
WHEREAS, State Legislature has authorized Mason County to retain .09 percent of retail sales
taxes annually for economic development projects; and,
WHEREAS, eligibility for funding must be demonstrated by a list of projects; and,
WHEREAS, the EDC has recommended a list of projects which updates the current infrastructure
needs which the Commissioners have reviewed; and,
WHEREAS, the Commissioners have identified the following list and priorities as listed in Exhibit
A; and,
NOW, THEREFORE, BE IT RESOLVED, that the Board of County Commissioners of Mason
County hereby adopts the attached list of priorities for inclusion in the 2026-2027 CEDS publication.
DATED this 23rd day of June, 2026.
ATTEST:
________________________________
McKenzie Smith, Clerk of the Board
APPROVED AS TO FORM:
________________________________
Tim Whitehead, Prosecuting Attorney
BOARD OF COUNTY COMMISSIONERS
MASON COUNTY, WASHINGTON
___________________________________
Pat Tarzwell, Chair
___________________________________
Randy Neatherlin, Vice-Chair
___________________________________
Sharon Trask, Commissioner
Lead Organization Project Contact
Person
Is this a joint, multi-
agency project?Project Title Project Location Project Type (Check all that apply) Total Project Cost ($)
% of
Secured
Funding
Secured Funding
Amount ($)
Secured Funding
Source(s)
Funding Request
Amount ($) (How
much more is
needed?)
Potential Funding Source(s) for
Additional Need Project Phase Community Partnerships (Describe the commitment from
municipalities, private, or tribal entities.)
Project Location (UGA,
Rural Activity Center, or
Unincorporated Area?)
Year Project
Was Added to
CEDS List (if
applicable)
Belfair Water District
#1 Dale Webb No Upper shop Replacement
District Property @ 22451
NE State Route 3 Utilities $427,000.00 24% $102,000.00 District funds $325,000.00
Have submitted a request to State
Legislature for possible fundinng.Planning
There is not much in the way of community partnership on this
project, other than it allows us to be safer and more efficient in
serving our community
Urban Growth Area
(UGA)
2025
Belfair Water District
#1 Dale Webb No
Well 1 Booster Pump Replacement
and upgrade 22451 NE State Route 3 Utilities $150,000.00 20 $30,000.00
Belfair Water District
funds $120,000.00 Project was submitted to the state
legislators for funding Planning N/A
Urban Growth Area
(UGA)2025
City of Shelton Brent Armstrong Joint
7th Street Reconstruction (Cota
Street to Alder Street and traffic
7th Street between Cota
and Alder
Utilities, Transportation, Public
Safety, Economic Development $2,500,000.00 10% $250,000.00 TBD Funds $2,250,000.00 Grants Construction Mason Transit Authority
Urban Growth Area
(UGA)2021
City of Shelton Brent Armstrong Joint
Bus Mall Franklin Street
Reconstruction Project 601 West Franklin Street Utilities, Transportation, Public
Safety, Economic Development $1,700,000.00 10% $170,000.00
Transportation Benefit
Disctrict $1,530,000.00 Grants Design Mason Transit Authority
Urban Growth Area
(UGA)2021
City of Shelton Brent Armstrong Joint
Canyon Creek Pedestrian and Utility
Bridge
Vicinity of East Peacock
Lane
Utilities, Transportation, Parks &
Trails, Economic Development $5,000,000.00 0% $0.00 None $5,000,000.00
City Utility Rates, GFC's and Traffic
Benefit District Funds Design PUD 3 and Private Development
Urban Growth Area
(UGA)2024
City of Shelton Jordanne Krumpols Joint Crosstown Trail Phase I
Wallace Kneeland Park to
Highway 101
Transportation, Parks & Trails,
Economic Development $2,300,000.00 0% $0.00 None $2,000,000.00 RCO Grant Construction WSDOT and lots of local interest Urban Growth Area
(UGA)2024
City of Shelton Brent Armstrong Joint Main Wastewater Treatment Plant
Back-Up Disinfection Project 1700 Fairmont Avenue Utilities, Public Safety,
Environmental, Economic $650,000.00 10% $65,000.00
Sewer Water Utility
Funds $595,000.00 Grant Construction Squaxin Tribe, Port of Shelton and Mason County
Urban Growth Area
(UGA)2024
City of Shelton Brent Armstrong Joint Membrane Treatment Plant
Expansion (Phase II)10891 N US Highway 101 Utilities, Public Safety, Land Use,
Environmental, Economic $5,310,000.00 60% $3,200,000.00
Legislative
Appropriation $2,110,000.00 Grants and Utility Revenue Design None Urban Growth Area
(UGA)2024
City of Shelton Brent Armstrong Joint Mountainview Pressure Zone 1.5
million gallon water reservoir
Vicinity of 2534 LaCrosse
Street
Utilities, Land Use,
Environmental, Economic $6,500,000.00 23.00% $1,497,550.00
Legislative
Appropriation and $5,002,450.00 Grants and Low Interest Loans Design Central Mason Fire Urban Growth Area
(UGA)2024
City of Shelton Brent Armstrong Multi Shelton Springs Trunk Main Shelton Springs Road from
the Shelton High School to
Utilities, Environmental,
Economic Development $3,600,000.00 25% $900,000.00 EPA Grant $2,700,000.00 Sewer utility and grant funds Design Port of Shelton, EPA Urban Growth Area
(UGA)2024
City of Shelton Brent Armstrong Joint Upper Angleside Pressure Zone (1-
Million Gallon Water Reservoir)827 S. 15th Street Utilities, Land Use,
Environmental, Economic $6,500,000.00 0% $0.00 None $6,500,000.00 Grants, Utility funds and Loans Planning Central Mason Fire Department Urban Growth Area
(UGA)2025
City of Shelton Brent Armstrong Multi Wallace Kneeland Boulevard and
North 13th Street Roundabout Intersection Transportation, Public Safety,
Economic Development $5,150,000.00 0% $0.00 N/A $5,150,000.00 WSDOT, Grants and Transportation
Impact Fees Design WSDOT, Mason County Urban Growth Area
(UGA)2024
City of Shelton Brent Armstrong Multi Wallace Kneeland Boulevard and
Shelton Springs Road Intersection Utilities, Transportation, Public
Safety, Economic Development $5,150,00 61% $3,150,000.00 WSDOT $2,000,000.00 Grants, Impact Fees Design WSDOT, Mason County Urban Growth Area
(UGA)2024
City of Shelton Brent Armstrong Joint Water Reclamation Plant Effluent
Disposal Upgrade 10891 N US Highway 101 Utilities, Public Safety,
Environmental, Economic $2,000,000.00 10% $200,000.00 City Sewer Rates $1,800,000.00 Grants Construction Squaxin Island Tribe, Port of Shelton and Mason County Urban Growth Area
(UGA)2024
Mason County – Public
Works/Utilities & Loretta Swanson Yes. This project
requires close
Belfair Sewer Utility Relocation - SR 3
Fish Barrier Removal Projects Belfair UGA Utilities, Transportation,
Environmental $500,000.00 0 $0.00 0 $300,000.00 Local and Community Grant, DOE
Water Quality Grant/Loan, USDA Construction Mason County is obligated to accommodate construction as a
condition of the WSDOT franchise agreement.
Urban Growth Area
(UGA)N/A
Mason County – Public
Works/Utilities & Loretta Swanson Yes. This project will
require review and
Belfair Water Reclamation Facility
Expansion Belfair UGA Utilities, Public Safety,
Environmental, Economic
$1,600,000 planning
and design cost.
10% -
Planning $160,000.00 Belfair utility rates $1,440,000.00
DOE Water Quality Grant/Loan;
Local and Community - Commerce Design A pre-curser to final design is an engineering report as required
by the Department of Ecology and Department of Health.
Urban Growth Area
(UGA)
2018 (some of
the scope)
Mason County – Public
Works/Utilities & Loretta Swanson Yes Deegan Shelton Matlock MP 1.537 Shelton Matlock
Road
Transportation, Public Safety,
Land Use, Economic Development $2,000,000.00 1% Project proponent None $2,000,000.00 Impact fee dollars from
development Planning WSDOT, City of Shelton Urban Growth Area
(UGA)N/A
Mason County – Public
Works/Utilities & Loretta Swanson Yes. Coordination
with WSDOT necessary
Lakeland Drive/SR 3 Intersection
Improvement Allyn UGA Transportation, Public Safety,
Economic Development
Project Total:
$2,400,000. Planning -0 $0.00 None.$50,000 for Planning
phase. $2,400,000
Road Fund - Planning Phase. Road
Fund - Design Phase. Local and Planning To date, Mason County invested in a transportation plan
responsive to the Allyn community.
Urban Growth Area
(UGA)N/A
Mason County – Public
Works/Utilities & Loretta Swanson Yes. Coordination
required with WSDOT.Log Yard W – Freight Upgrade Belfair UGA Transportation, Public Safety,
Economic Development $3,100,000.00 0 $0.00 0 $3,000,000.00 FMSIB Construction The road is presently privately owned. The owner has
previously expressed interest in making improvements and
Urban Growth Area
(UGA)N/A
Mason County – Public
Works/Utilities & Loretta Swanson Yes SR 3/North Bay/Wade Intersection
Improvement Allyn UGA Transportation, Public Safety,
Economic Development
All Phases:
$3,500,000. Planning -0 $0.00 None $50,000 for the
planning phase
Road Fund - Planning phase. Road
Fund/Grant - design phase. Local Planning Mason County invested in a transportation plan responsive to
the Allyn community. Improvements at this intersection were
Urban Growth Area
(UGA)N/A
Mason County – Public
Works/Utilities & Loretta Swanson Yes SR3 Freight Corridor – Log Yard Belfair UGA
Transportation, Land Use,
Economic Development
$2.5 million (2025
dollars)0% $0.00 N/A $3 million includes
round about Road fund or Legislative action Design Developers, Transit, Road Fund, Utilities Urban Growth Area
(UGA)2018
Mason County – Public
Works/Utilities & Loretta Swanson Yes. This project will
require
SR3 Freight Corridor – Romance Hill
Connector Belfair UGA Utilities, Transportation, Public
Safety, Land Use, Economic $8,000,000.00 1.25 $100,000.00 Road Fund $7,900,000.00
Transportation Grants; private
ROW donations and Construction Mason County has completed design for extending Romance
Hill and conducted preliminary reviews with landowners, Navy
Urban Growth Area
(UGA)2018
Mason County – Public
Works/Utilities & Loretta Swanson No Trails Road Alternative – Rasor Road
Extension Belfair UGA Utilities, Transportation, Public
Safety, Land Use, Economic
$2,500,000 (2025
dollars)0% $0.00
No secured funding
currently
$3,750,000 (2025
dollars)County Road Fund, CDBG, RID Construction
DOT, Mason Transit, Utilities are potential partners or
stakeholders. No partnerships currently.
Urban Growth Area
(UGA)2018
Mason County PUD No.
1 Kristin Masteller DOH source water
protection plan Alderbrook Lower Aquifer Testing Union Utilities, Environmental $500,000.00 24 $96,000.00
DOH Sourcewater
Protection Grant $404,000.00 BoR, Corps, DOH Design DOH source water protection plan Rural Activity Center
(e.g. Union, Hoodsport, 2022
Mason County PUD No.
1 Kristin Masteller WA St. Dept. of Health Arcadia Estates Water System
Improvements Shelton Utilities, Public Safety,
Environmental $829,420.00 0 $0.00 None at this time $829,420.00 DWSRF, Capital Budget Design WA St. Dept. of Health Rural Activity Center
(e.g. Union, Hoodsport, 2025
Mason County PUD No.
1 Kristin Masteller Yes Dayton Trails Water Storage & Fire
Mitigation Dayton Utilities, Public Safety $2,600,000.00 0 $0.00 N/A $2,600,000.00 FEMA Planning West Mason Fire will be the other public partner, Manke
potentially the private partner.
Rural Unincorporated
Area 2026
Mason County PUD No.
1 Kristin Masteller Hood Canal
Communications
Grid Resilience Project- Beacon Point
URD Rebuild & Rural Broadband Lilliwaup Utilities, Economic Development $2,407,059.00 0 $0.00 None at this time $2,407,059.00 DOE, Capital Budget, FEMA Design
HCC has submitted letters of support for funding for this
project and will participate in shared trenches to deploy
Rural Activity Center
(e.g. Union, Hoodsport, 2025
Mason County PUD No.
1 Kristin Masteller Hood Canal
Communications
Grid Resilience Project- Hwy 101 Pole
Replacements & Reconductoring Eldon Utilities, Public Safety,
Environmental $2,025,956.00 0% $0.00 None at this time $2,025,956.00 DOE, Capital Budget, FEMA Design
The installation of taller, stronger poles will help expedite rural
broadband deployment and lessen the cost-per-mile for HCC or
Rural Activity Center
(e.g. Union, Hoodsport, 2025
Mason County PUD No.
1 Kristin Masteller Hood Canal
Communications
Grid Resilience Project- Hwy 106 OH
to URD Conversion & Rural Union Utilities, Public Safety $8,000,000.00 0 $0.00 None at this time $8,000,000.00 DOE, Capital Budget, FEMA Design
HCC has submitted letters of support for funding for this
project and will participate in shared trenches to
Rural Activity Center
(e.g. Union, Hoodsport, 2025
Mason County PUD No.
1 Kristin Masteller Mason County Public
Works, Skokomish
Grid Resilience Project- Skokomish
Valley Rebuild & Equipment Skokomish Valley Utilities, Public Safety $4,500,000.00 0 $0.00 None at this time $4,500,000.00 DOE, Capital Budget, FEMA Design
Public Works, Skokomish Tribe & MCD are working on a
restoration project in the middle of our project area. This
Rural Activity Center
(e.g. Union, Hoodsport, 2025
Mason County PUD No.
1 Kristin Masteller Skokomish Tribe Grid Resilience Project- South
Substations Transmission Loop Feed Potlatch Utilities, Public Safety $1,723,000.00 0 $0.00 None at this time $1,723,000.00 DOE, Capital Budget, FEMA Construction
Skokomish Tribe has approved access to infrastructure across
their tidelands and submitted letters of support for funding
Urban Growth Area
(UGA)2025
Mason County PUD No.
1 Kristin Masteller WA St. Dept. of Health Harstene Retreat Water System
Improvements Harstine Island Utilities, Public Safety,
Environmental $829,420.00 0 $0.00 None at this time $829,420.00 DWSRF, Capital Budget Design WA St. Dept. of Health Rural Activity Center
(e.g. Union, Hoodsport, 2025
Mason County PUD No.
1 Kristin Masteller Yes Jorstad Substation & Exit Feeders Lilliwaup
Utilities, Public Safety, Public
Health $12,558,000.00 58.53 $7,350,000.00
Federal Grant, PUD
Reserves $5,208,000.00 DOE, Capital Budget, CDS/CPF,
FEMA Design WA DNR, US Forest Service, US Department of Energy, WA
Department of Commerce, and Local Fire Districts
Rural Activity Center
(e.g. Union, Hoodsport, 2021
Mason County PUD No.
1 Kristin Masteller WA St. Dept. of Health Twanoh Water System Consolidation Belfair
Utilities, Environmental, Public
Health $100,000.00 0 $0.00 None at this time $100,000.00 DWSRF, Capital Budget Construction WA St. Dept. of Health Urban Growth Area
(UGA)2025
Mason County PUD No.
1 Kristin Masteller WA St. Dept. of Health View Ridge Heights Water System
Improvements Belfair Utilities, Public Safety,
Environmental, Public health $250,000.00 0 $0.00 None at this time $250,000.00 DWSRF, Capital Budget Design WA St. Dept. of Health Urban Growth Area
(UGA)2025
Mason County PUD No.
1 Kristin Masteller WA St. Dept. of Health Viewcrest Beach Water System
Improvements Agate Utilities, Public Safety,
Environmental, Public Health $1,400,000.00 50 $700,000.00 DWSRF $700,000.00 DWSRF, Capital Budget Design WA St. Dept. of Health Rural Activity Center
(e.g. Union, Hoodsport, 2025
Mason PUD 3 Justin Holzgrove,No Cushman Substation Lake Cushman Area Utilities $4,000,000.00 40% $1,600,000.00 System Capacity Fee $2,400,000.00 State, Federal, System Capacity
Fees Planning Bonneville Power Administration Rural Unincorporated
Area N/A
Mason PUD 3 Justin Holzgrove No Electric Vehicle Infrastructure Mason County, City of
Shelton
Utilities, Transportation,
Economic Development $100,000.00 0 $0.00 None $100,000.00 State Planning Energy Northwest, WSDOT, MTA, OCCU, City of Shelton
Urban Growth Area
(UGA)2020
Mason PUD 3 Justin Holzgrove No Hartstene Pointe Rural Broadband
Fiberhood Harstine Island Utilities $5,000,000.00 0 $0.00 None $5,000,000.00 State, Federal Planning Advanced Stream, Hood Canal Communications, iFiber (Ziply),
NoaNet, businesses, residents, community groups within
Rural Unincorporated
Area 2023
Mason PUD 3 Justin Holzgrove No Hood Canal Submarine Cable
Replacement
Twanoh State Park,
Tahuya Peninsula Utilities, Land Use $5,000,000.00 0 $0.00 None $5,000,000.00 State, Federal Planning Hood Canal Salmon Enhancement Group, residents
Rural Unincorporated
Area 2022
Mason PUD 3 Justin Holzgrove Multi-agency
Johns Prairie Road Shared Safety
Initiative
Johns Prairie Road -
Shelton, WA
Utilities, Transportation, Public
Safety, Economic Development $250,000.00 20 $50,000.00 Mason PUD 3
200000, TBD based
on Mason County's
Local, State, and Federal
Transportation Grants, Safety Planning PUD 3 will fund streetlights, object markers, speed-feedback
signs, and paving; MTA will lead driver education and public
Urban Growth Area
(UGA)2026
Mason PUD 3 Justin Holzgrove No LED Streetlighting Improvements Mason County, City of
Shelton
Utilities, Transportation, Public
Safety, Parks & Trails, $100,000.00 0 $0.00 None $100,000.00 State Planning City of Shelton, Mason County, WSDOT, Homeowners
Associations
Rural Unincorporated
Area 2020
Mason PUD 3 Justin Holzgrove No Mobile Substation Mason PUD 3 - Johns
Prairie Operations Center Utilities $4,000,000.00 0 $0.00 N/A $4,000,000.00 State, Federal Design Mason PUD 1 Rural Unincorporated
Area N/A
Mason PUD 3 Justin Holzgrove No Olympic Ridge Substation Belfair Urban Growth
Area, North Mason County Utilities, Economic Development $12,000,000.00 0 $0.00 None $12,000,000.00 State, Federal Planning Committed Private Partner, Mason County, residents Urban Growth Area
(UGA)2020
Mason PUD 3 Barbara Adkins No Pioneer Substation Upgrade 7630 SR 3, Shelton, Mason
County Utilities $3,150,288.00 63% $1,999,133.00
Washington
Department of $1,151,155.00 State/Federal Construction n/a Rural Unincorporated
Area n/a
Mason PUD 3 Justin Holzgrove No Rasor & Alderwood Rd Rural
Broadband Fiberhood North Mason County Utilities $2,300,000.00 0 $0.00 N/A $2,300,000.00 State, Federal Planning Advanced Stream, Hood Canal Communications, iFiber (Ziply),
NoaNet, businesses, residents, community groups within
Rural Unincorporated
Area 2023
Mason PUD 3 Justin Holzgrove No RURAL BROADBAND - FIBERHOODS COUNTY WIDE
Utilities, Public Safety,
Healthcare, Economic $3,000,000.00 25% $750,000.00 STATE $2,250,000.00 State, Federal Construction Advanced Stream, Hood Canal Communications, iFiber (Ziply),
NoaNet, businesses, residents, community groups within
Rural Unincorporated
Area 2018
Mason PUD 3 Justin Holzgrove No Shelton UGA Electrical Capacity
Project
Shelton Urban Growth
Area; and surrounding Utilities $10,000,000.00 12% $1,200,000.00
State Supplemental
Budgets, System $8,800,000.00 State, Federal, System Capacity
Fees Planning Bonneville Power Administration, Local Developers, Port of
Shelton, City of Shelton, Mason County
Urban Growth Area
(UGA)2020
Mason PUD 3 Barbara Adkins No Taylor Hill Underground Power
Project
Taylor Hill - Cloquallum
Road Utilities $2,500,000.00 0 $0.00 None $2,500,000.00 WA EMD Construction None Rural Unincorporated
Area n/a
Mason PUD 3 Justin Holzgrove No Wildfire Prevention Measures County-wide
Utilities, Public Safety,
Environmental $1,000,000.00 0 $0.00 None $1,000,000.00 State, Federal Planning Mason County Fire Departments, Department of Natural
Resources, Home Owners Associations, residents
Rural Unincorporated
Area N/A
Mason PUD 3 Justin Holzgrove No WSDOT & Mason County Fish Barrier
Removal Projects
Culverts and Bridges along
WSDOT and Mason
Utilities, Transportation,
Environmental $250,000.00 50% $121,250.00 State, Internal $128,750.00 State, Internal Construction WSDOT Rural Unincorporated
Area 2021
Port of Allyn Travis Merrill No Allyn Public Pier Renovation 18560 E State Route 3
Allyn WA 98524
Parks & Trails, Economic
Development $549,505.00 90% $499,550.00
Washington State
Department of $49,955.00 Exploring all available funding
sources to offset rising costs Construction No Current partnerships on this project, massive local
community support
Urban Growth Area
(UGA)
Applied to but
not added to
Port of Allyn Travis Merrill No Well Consolidation & WSP Update The Port of Allyn Main
well is located at 18560 E Utilities, Economic Development $382,580.00 65 $232,580.00 DWSRF Loan $150,000.00 CERB, DOH, MC .09 Construction
Washington Department of Health, Private Developers, Kitsap
County Consolidated Housing Authority
Urban Growth Area
(UGA)2024-2025
Port of Allyn Travis Merrill No Allyn Public Pier Renovation 18560 E State Route 3,
Allyn WA 98524
Utilities, Transportation, Parks &
Trails, Environmental, Economic $1,800,000.00 25 $443,074.00
WA Department of
Commerce $1,356,926.00 CURB, MC .09, WA Commerce,
Community Project Funding (CPF)Design Allyn Community Association Urban Growth Area
(UGA)2024-2025
Port of Allyn Travis Merrill No Oyster House Museum Relocation 18560 E State Route 3,
Allyn WA 98524
Parks & Trails, Economic
Development, Tourism $712,000.00 78% $560,000.00
Washington State
Department of $152,000.00 Washington State Department of
Commerce, Count .09 funds, State Construction North Bay Historical Society Urban Growth Area
(UGA)2020
Port of Allyn Travis Merrill No Oyster House Museum Relocation Port of Allyn Waterfront
Park, 18560 E State Route
Parks & Trails, Economic
Development, Tourism $712,000.00 78% $560,000.00
WA Department of
Commerce $152,000.00 WA Department of Commerce
Appropriation, Mason County .09, Construction North Bay Historical Society Urban Growth Area
(UGA)2024-2025
Port of Allyn Travis Merrill No Port Security and Safety •This project has 3
separate areas of Public Safety $60,000.00 0 $0.00
Port of Allyn General
Fund $60,000.00 Any Loans or Grant opportunities
available to the Port Construction None at this time
Urban Growth Area
(UGA)2020
Port of Allyn Travis Merrill
Yes, the Non-profit
Hood Canal Salmon Sweetwater Creek Water Wheel Park Mason County Parcel #'s
123325000056,
Parks & Trails, Economic
Development $1,600,000.00 3% $50,000.00
North Mason Rotary
Community $1,550,000.00 RCO WWRP, RCO LWCF, State
Commerce, continued local Planning North Mason Rotary, Hood Canal Salmon Enhancement Group,
over $250,000 in-kind commitments for the project in services
Urban Growth Area
(UGA)
This project
has not been
Port of Allyn Travis Merrill No Well Consolidation & WSP Update •The Port of Allyn Main
well is located at 18560 E Utilities, Economic Development $125,000.00 100 $125,000.00
Department of Health
Drinking Water State $10,000.00 Any available grant or loan
opportunities, EPA Grants, USDA Design Kitsap County Consolidated Housing Authority
Urban Growth Area
(UGA)
A similar
completed
Port of Grapeview Michael Blaisdell No Port of Grapeview Facility
Maintenance and Improvements
Port of Grapeview, 4350
Grapeview Loop Rd,
Public Safety, Parks & Trails,
Environmental, Economic $35,000.00 28 percent $10,000.00
Port of Grapeview
Operating Funds $25,000.00 The Port of Grapeview has
committed $10,000 in Port Construction Community Partnerships
•Fair Harbor Marina – A local marina that benefits from and
Rural Unincorporated
Area N/A
Port of Grapeview Michael Blaisdell No
Port of Grapeview Septic System and
Drainfield Replacement
Port of Grapeview, 4350
Grapeview Loop Rd,
Utilities, Public Safety, Land Use,
Environmental, Economic
Estimated: $75,000 –
$150,000 0% $0.00 N/A
Estimated: $75,000 –
$150,000
The Port of Grapeview has limited
internal funding capacity and will Planning The project supports public users of the port, including
recreational boaters, visitors, and nearby businesses and
Rural Unincorporated
Area N/A
Port of Shelton Wendy Smith
Yes - FAA may be a
partner agency in this Future Aviation Business Park Sanderson Field
Utilities, Transportation, Land
Use, Environmental, Economic $2,000,000.00 0 $0.00 N/A $2,000,000.00 FAA Planning n/a
Urban Growth Area
(UGA)2018
Port of Shelton Wendy Smith No Rail Upgrades Johns Prairie Industrial
Transportation, Public Safety,
Land Use, Economic Development $3,000,000.00 0 $0.00 0 $3,000,000.00 CERB Planning
New or potentially existing tenants may benefit from upgraded
rail in adding to their business potential to ship goods via rail.
Urban Growth Area
(UGA)2025
Port of Shelton Wendy Smith No Runway Length Extension Sanderson Field
Transportation, Land Use,
Economic Development $4,000,000.00 0 $0.00 0 $4,000,000.00
Private business with interest in
utilizing the runway for corporate Planning n/a
Urban Growth Area
(UGA)2025
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No. 8.10
From: Travis Adams Ext:
Department: Support Services Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): 6/15/2026 Agenda Date(s): 6/23/2026
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other
(Please ensure proper internal review channels have been followed, this is the responsibility of the
requesting Department)
Item: Port of Allyn .09 Funding Request
Background/Executive Summary:
Port of Allyn is requesting $32,000 in funding for the Sweetwater Creek Project.
This request is for funding to complete the Cultural Resources assessment and wetland delineation.
Performing this will protect the wetland area on the property, allowing compliance with the Clean Water
Act and ensure proper development of the proposed park facilities on the property.
Upon completion, the Sweetwater Creek project will result in the revitalization of several parcels in
Belfair to include a trail system that extends the Theler trails, an ADA fishing dock, interpretive signage,
restoration of the existing historic waterwheel, a public restroom, and removal of existing fish barriers
along the stream.
Associated Costs/Budget Impact (amount, funding source, budget amendment, etc.):
Requested Funding would be taken from the Public Facilities Fund (.09)
Public Outreach:
N/A
Requested Action:
Request BOCC approve, deny, or award alternate funding.
Attachment(s):
Port of Allyn .09 Funding Request
LOCAL ECONOMIC DEVELOPMENT PROGRAM
APPLICATION
Contact Name(s) Travis Merrill
Address PO Box 1
City, State, Zip ..
Fax & e-mail
Allyn, WA 98524
tmerrill@portofallyn.com
��
submittal of application
Execl-t.+,·11e D ir�c+or I 0/(3/zozS
Signature Position
Project Title: Sweetwater Creek
Total Project Cost $32,500.00 Amount raised to date $
Is your-request fntended to fill a gap in funding (gap financing)? [ x] Yes [] No
Is thii a phased project [ x] Yes [] No, If yes nu�ber of phases 3 number of years 5
Requested loan amount$ O.OQ Requested grant amount $32,000.00
1.Briefly describe the project, project start date, jurisdictions or private entities
involved and their phases and timing, and which phases(s) of th� project would be
funded by loan or grant?
Date
Upon completion, the Swee twater Creek project will result in the revitalization of several
parcels in Belfair to include a trail system that extends the Theler trails, an ADA fishing
dock, interpretive signage, restoration of the existing historic waterwheel, a public restroom,
and removal of existing fish barriers along the stream. This project has been ongoing since
the early 2000's, beginning with environmental assessments needed to remediate
contaminated soil from underground stor9ge tanks from a previously existing gas station.
Jurisdictions and private entities involved include the Port of Allyn (POA) and its partner, the
Hood Canal Salmon Enhancement Group (HCSEG). The phase of this project that would be
funded by this grant is the first phase, which is intended to set the parcels up for future
constructio!'), and includes a cultural resources assessment, and a wetland delineation.
2.Explain how the project satisfies economic development and priorities.
This project satisfies economic development & priorities by providing a public green space &
educational facility that will draw people to the Belfair and Mason County region to increase
,.
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No. 8.11
From: Travis Adams Ext: 530
Department: Central Services Briefing: ☒
Action Agenda: ☐
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): 6/15/26 Agenda Date(s): 6/23/26
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other
(Please ensure proper internal review channels have been followed, this is the responsibility of the
requesting Department)
Item: Purdy Creek Bridge naming Notice of Hearing
Background/Executive Summary:
Public hearing will be to take public comment on the petition to name the bridge crossing
Purdy Creek along HWY 101 the "Senator Tim Sheldon Bridge”.
Associated Costs/Budget Impact (amount, funding source, budget amendment, etc.):
N/A
Public Outreach:
Publish to the Mason County Website
Publish to the Shelton Journal
Requested Action: Approval to set a Public Hearing for Tuesday, July 7 and 21 and August 4 and 18, 2026, at 9:15 a.m. to take public comment on the petition to name the Senator Tim Sheldon Bridge.
Attachment(s):
Purdy Creek Bridge naming Notice of Hearing
NOTICE OF HEARING
NOTICE IS HEREBY GIVEN that the Board of Mason County Commissioners will hold
public hearings in Mason County Building I, Commission Chambers, 411 North Fifth Street, Shelton,
WA 98584 on July 7th, July 21st, August 4th, and August 18th 2026, at 9:15 AM.
SAID HEARING will be to take public comment on the petition to name the bridge
crossing Purdy Creek along HWY 101 the "Senator Tim Sheldon Bridge”.
Public testimony will be available in-person or via Zoom. The URL is available on the County
website https://www.masoncountywa.gov/ to sign into the meeting. Please use the “raise hand”
feature to be recognized by the Chair to provide your testimony. You can also email testimony to
msmith@masoncountywa.gov or mail to the Commissioners’ Office, 411 N 5th St, Shelton, WA
98584; or call (360) 427-9670 ext. 230.
If special accommodations are needed, please contact the Commissioners' office, (360) 427-
9670 ext. 419.
DATED this 23rd day of June, 2026.
BOARD OF COUNTY COMMISSIONERS
MASON COUNTY, WASHINGTON
__________________________________
McKenzie Smith, Clerk of the Board
Bill: Commissioners
411 N 5th St.
Shelton, WA 98584
Cc: Commissioners
Shelton Journal: Publ. 2t: 6/25/2026 & 7/3/2026
Attachment(s):
E26-303 Mason County 25EMPG.pdf
E26-303 Mason County Form - Debarment Certification.pdf
E26-303 Mason County Form - SAF PDF FILLABLE 8.27.2024.pdf
DHS-FEMA-EMPG-FY25 Page 2 of 49 Mason County, E26-303
Attachment A
SPECIAL TERMS AND CONDITIONS
ARTICLE I. KEY PERSONNEL The individuals listed below shall be considered key personnel for point of contact under this Agreement. Any substitution of key personnel by either party shall be made by written notification to the current key personnel.
SUBRECIPIENT DEPARTMENT
Name Tania Kenner Name Jocelyn Overby
Title Senior EM Coordinator Title Program Coordinator
Email Tkenner@masoncountywa.gov Email jocelyn.overby@mil.wa.gov
Phone 360-427-9670 x800 Phone 253-512-7226
Name John M. Taylor Name Peter Drance
Title Emergency Management, Parks &
Recreations Manager Title Program Manager
Email jtaylor@masoncountywa.gov Email peter.drance@mil.wa.gov
Phone 360-427-9670, ext. 806 Phone 253-337-7617
Name Name General Information Title
Email Email preparedness.grants@mil.wa.gov Phone
ARTICLE II. ADMINISTRATIVE AND/OR FINANCIAL REQUIREMENTS
The Subrecipient shall comply with all applicable state and federal laws, rules, regulations, requirements and
program guidance identified or referenced in this Agreement and the informational documents published by
DHS/FEMA applicable to the 25EMPG Program, including, but not limited to, all criteria, restrictions, and
requirements of “The Department of Homeland Security (DHS) Notice of Funding Opportunity (NOFO) Fiscal
Year 2025 Emergency Management Performance Grant Program” (hereafter “the NOFO”), the Preparedness
Grants Manual, FM-207-23-0001 August 2025 (hereafter “the Manual”), the DHS Award Letter for the Grant, and
the federal regulations commonly applicable to DHS/FEMA grants, all of which are incorporated herein by
reference. The DHS Award Letter is incorporated in this Agreement as Attachment C.
The Subrecipient acknowledges that since this Agreement involves federal award funding, the performance
period may begin prior to the availability of appropriated federal funds. The Subrecipient agrees that it will not
hold the Department, the State of Washington, or the United States liable for any damages, claim for
reimbursement, or any type of payment whatsoever for services performed under this Agreement prior to
distribution of appropriated federal funds, or if federal funds are not appropriated or in a particular amount.
A. STATE AND FEDERAL REQUIREMENTS FOR DHS/FEMA PREPAREDNESS GRANTS:
The following requirements apply to all DHS/FEMA Preparedness Grants administered by the
Department.
1. SUBAWARDS & CONTRACTS BY SUBRECIPIENT
a. The Subrecipient must make a case-by-case determination whether each agreement it
makes for the disbursement of 25EMPG funds received under this Agreement casts the
party receiving the funds in the role of a subrecipient or contractor in accordance with 2
CFR 200.331.
b. If the Subrecipient becomes a pass-through entity by making a subaward to a
subrecipient:
i. The Subrecipient must comply with all federal laws and regulations applicable to
pass-through entities of 25EMPG funds, including, but not limited to, those
contained in 2 CFR 200.
ii. The Subrecipient shall require its subrecipient(s) to comply with all applicable
state and federal laws, rules, regulations, requirements, and program guidance
identified or referenced in this Agreement and the informational documents
published by DHS/FEMA applicable to the 25EMPG Program, including, but not
DHS-FEMA-EMPG-FY25 Page 3 of 49 Mason County, E26-303
limited to, all criteria, restrictions, and requirements of the NOFO, the Manual,
the DHS Award Letter for the Grant in Attachment C, and the federal regulations
commonly applicable to DHS/FEMA grants.
iii. The Subrecipient shall be responsible to the Department for ensuring that all
25EMPG federal award funds provided to its subrecipients, and associated
matching funds, are used in accordance with applicable federal and state
statutes and regulations, and the terms and conditions of the federal award set
forth in this agreement (Attachment C).
iv. The Subrecipient must follow their own policies and procedures to eliminate or
reduce the impact of conflicts of interest when making subawards, adhering to
any applicable federal or state statutes or regulations. Any real or potential
conflicts of interest must be reported to the Department in writing upon discovery.
2. BUDGET, REIMBURSEMENT, AND TIMELINE
a. Within the total Grant Agreement Amount, travel, subcontracts, salaries, benefits, printing,
equipment, and other goods and services or other budget categories will be reimbursed
on an actual cost basis upon completion unless otherwise provided in this Agreement.
b. The maximum amount of all reimbursement requests permitted to be submitted under this
Agreement, including the final reimbursement request, is limited to and shall not exceed
the total Grant Agreement Amount.
c. If the Subrecipient chooses to include indirect costs within the Budget (Attachment F),
additional documentation is required based on the applicable situation. As described in 2
CFR 200.414 and Appendix VII to 2 CFR 200:
i. If the Subrecipient receives direct funding from any Federal agency(ies),
documentation of the rate must be submitted to the Department Key Personnel
per the following:
A. More than $35 million, the approved indirect cost rate agreement
negotiated with its federal cognizant agency.
B. Less than $35 million, the indirect cost proposal developed in accordance
with Appendix VII of 2 CFR 200 requirements.
ii. If the Subrecipient does not receive direct federal funds (i.e., only receives funds
as a subrecipient), the Subrecipient must either elect to charge a de minimis rate
of fifteen percent (15%) or 15% of modified total direct costs or choose to
negotiate a higher rate with the Department.
d. For travel costs, the Subrecipient shall comply with 2 CFR 200.475 and should consult
their internal policies, state rates set pursuant to RCW 43.03.050 and RCW 43.03.060 as
now existing or amended, and federal maximum rates set forth at https://www.gsa.gov,
and follow the most restrictive. If travel costs exceed set state or federal limits, travel costs
shall not be reimbursed without written approval by Department Key Personnel. All
international travel requires prior FEMA approval. All international travel requires prior
FEMA approval.
e. Reimbursement requests will include a properly completed State A-19 Invoice Form and
Reimbursement Spreadsheet (in the format provided by the Department) detailing the
expenditures for which reimbursement is sought. Reimbursement requests must be
submitted to Reimbursements@mil.wa.gov no later than the due dates listed within the
Timeline (Attachment E).
Reimbursement request totals should be commensurate to the time spent processing by
the Subrecipient and the Department.
f. Receipts and/or backup documentation for any approved items that are authorized under
this Agreement must be maintained by the Subrecipient consistent with record retention
DHS-FEMA-EMPG-FY25 Page 4 of 49 Mason County, E26-303
requirements of this Agreement and be made available upon request by the Department
and auditors.
g. The Subrecipient must request prior written approval from Department Key Personnel to
waive or extend a due date in the Timeline (Attachment E). Waiving or missing deadlines
serves as an indicator for assessing an agency’s level of risk of noncompliance with the
regulations, requirements, and the terms and conditions of the Agreement and may
increase required monitoring activities. For waived or extended reimbursement due dates,
all allowable costs should be submitted on the next scheduled reimbursement due date
contained in the Timeline. This request must be submitted to the Department Key
Personnel sufficiently in advance of the due date to provide adequate time for
Department review and consideration and may be granted or denied within the
Department’s sole discretion.
h. All work under this Agreement must end on or before the Grant Agreement End Date, and
the final reimbursement request must be submitted to the Department within the time
period notated in the Timeline (Attachment E) except as otherwise authorized by either (1)
written amendment of this Agreement or (2) written notification from the Department to the
Subrecipient to provide additional time for completion of the Subrecipient’s project(s). If
funds are not required, the Subrecipient shall notify the Department Key Personnel.
i. All costs for equipment and supplies must be incurred and received before the Grant
Agreement End Date.
j. Failure to submit timely, accurate, and complete reports and reimbursement requests as
required by this Agreement (including, but not limited to, those reports in the Timeline
[Attachment E]) will prohibit the Subrecipient from being reimbursed until such reports and
reimbursement requests are submitted and the Department has had reasonable time to
conduct its review.
k. Final reimbursement requests will not be approved for payment until the Subrecipient is
current with all reporting requirements contained in this Agreement.
l. A written amendment will be required if the Subrecipient expects cumulative transfers to
approved, direct budget categories, as identified in the Budget (Attachment F), to exceed
ten percent (10%) of the Grant Agreement Amount. Any changes to budget category totals
not in compliance with this paragraph will not be reimbursed without approval from the
Department.
m. Subrecipients shall only use federal award funds under this Agreement to supplement
existing funds and will not use them to replace (supplant) non-federal funds that have been
budgeted for the same purpose. The Subrecipient may be required to demonstrate and
document that a reduction in non-federal resources occurred for reasons other than the
receipt or expected receipt of federal funds.
3. REPORTING
a. With each reimbursement request, the Subrecipient shall report how the expenditures, for
which reimbursement is sought, relate to the Work Plan (Attachment D) activities in the
format provided by the Department.
b. With the final reimbursement request, the Subrecipient shall submit a final report to
Reimbursements@mil.wa.gov (in the format provided by the Department) describing all
completed activities under this Agreement, status of training course completion by
individual personnel, how the match was met and documented, and progress made with
NQS implementation.
c. The Subrecipient shall comply with the Federal Funding Accountability and Transparency
Act (FFATA) and related OMB Guidance consistent with Public Law 109-282 as amended
by section 6202(a) of Public Law 110-252 (see 31 U.S.C. 6101 note) and complete and
return to the Department an Audit Certification/FFATA Form. This form is required to be
completed once per calendar year, per Subrecipient, and not per agreement. The
DHS-FEMA-EMPG-FY25 Page 5 of 49 Mason County, E26-303
Department’s Contracts Office will request the Subrecipient submit an updated form at the
beginning of each calendar year in which the Subrecipient has an active agreement.
d. To document compliance with the National Incident Management System (NIMS), the
Subrecipient shall complete the annual NIMS survey conducted by Washington
Emergency Management Division (EMD).
4. NIMS COMPLIANCE
a. The National Incident Management System (NIMS) identifies concepts and principles that
answer how to manage emergencies from preparedness to recovery regardless of their
cause, size, location, or complexity. NIMS provides a consistent, nationwide approach and
vocabulary for multiple agencies or jurisdictions to work together to build, sustain, and
deliver the core capabilities needed to achieve a secure and resilient nation.
b. Consistent implementation of NIMS provides a solid foundation across jurisdictions and
disciplines to ensure effective and integrated preparedness, planning, and response.
NIMS empowers the components of the National Preparedness System, a requirement of
Presidential Policy Directive 8, to guide activities within the public and private sector and
describes the planning, organizational activities, equipping, training, and exercising
needed to build and sustain the core capabilities in support of the National Preparedness
Goal.
c. In order to receive federal preparedness funding from the Department, the Subrecipient
must ensure and maintain adoption and implementation of NIMS. See Agreement
Attachment A, Article II section 3.c. for associated reporting requirements. The list of
objectives used for progress and achievement reporting can be found at
https://www.fema.gov/emergency-managers/nims/implementation-training.
d. FEMA requires phased implementation of the National Qualification System (NQS) for
EMPG subrecipients. The NQS Implementation Objectives reflect the concepts and
principles contained in NQS doctrine and aim to promote consistency in NQS
implementation nationwide. Subrecipients will be considered in compliance with NQS
requirements as long as they are working towards implementing the NQS Implementation
Objectives which can be found at
https://www.fema.gov/sites/default/files/documents/fema nims-nqs-implementation-
objectives fact-sheet.pdf. Only EMPG-funded deployable personnel (determined by the
Subrecipient) will be required to meet NQS certification requirements.
For 25EMPG NQS Phase 3 of implementation, Subrecipients must:
i. Execute NQS Implementation Plan, revising as necessary.
ii. Work towards issuing Position Task Books to designated deployable personnel.
iii. Ensure designated deployable personnel show progress in working toward
Position Task Book completion and meet the minimum training requirements for
their job title/position qualification.
iv. Track qualification, certification and credentialling for deployable personnel.
v. Describe the status of implementation as a part of the annual NIMS survey
conducted by EMD staff at the end of the calendar year.
5. EQUIPMENT AND SUPPLY MANAGEMENT
a. The Subrecipient and any subrecipient to which the Subrecipient makes a subaward shall
comply with 2 CFR 200.317 through 200.327, and all Washington State procurement
statutes, when procuring any equipment or supplies under this Agreement, 2 CFR 200.313
for management of equipment, and 2 CFR 200.314 for management of supplies, to
include, but not limited to:
i. Upon successful completion of the terms of this Agreement, all equipment and
supplies purchased through this Agreement will be owned by the Subrecipient,
or a recognized subrecipient to which the Subrecipient has made a subaward,
DHS-FEMA-EMPG-FY25 Page 6 of 49 Mason County, E26-303
for which a contract, subrecipient grant agreement, or other means of legal
transfer of ownership is in place.
ii. All equipment, and supplies as applicable, purchased under this Agreement will
be recorded and maintained in the Subrecipient’s inventory system.
iii. Inventory system records shall include:
A. Description of the property.
B. Manufacturer’s serial number, or other identification number.
C. Funding source for the property, including the Federal Award Identification
Number (FAIN) (Face Sheet, Box 11).
D. Assistance Listings Number (Face Sheet, Box 13).
E. Who holds the title.
F. Acquisition date.
G. Cost of the property and the percentage of federal participation in the cost.
H. Location, use, and condition of the property at the date the information was
reported.
I. Disposition data including the date of disposal and sale price of the
property.
iv. The Subrecipient shall take a physical inventory of the equipment, and supplies
as applicable, and reconcile the results with the property records at least once
every two years. Any differences between quantities determined by the physical
inspection and those shown in the records shall be investigated by the
Subrecipient to determine the cause of the difference. The Subrecipient shall, in
connection with the inventory, verify the existence, current utilization, and
continued need for the equipment.
v. The Subrecipient shall be responsible for any and all operational and
maintenance expenses and for the safe operation of the equipment and supplies
including all questions of liability. The Subrecipient shall develop appropriate
maintenance schedules and procedures to ensure the equipment, and supplies
as applicable, are well maintained and kept in good operating condition.
vi. The Subrecipient shall develop a control system to ensure adequate safeguards
to prevent loss, damage, and theft of the property. Any loss, damage, or theft shall
be investigated, and a report generated and sent to the Department’s Key
Personnel.
vii. The Subrecipient must obtain and maintain all necessary certifications and
licenses for the equipment.
viii. If the Subrecipient is authorized or required to sell the property, proper sales
procedures must be established and followed to ensure the highest possible
return. For disposition, if upon termination or at the Grant Agreement End Date,
when original or replacement supplies or equipment acquired under a federal
award are no longer needed for the original project or program or for other
activities currently or previously supported by a federal awarding agency, the
Subrecipient must comply with the following procedures:
A. For Supplies: If there is a residual inventory of unused supplies exceeding
$10,000 in total aggregate value upon termination or completion of the
project or program and the supplies are not needed for any other federal
award, the Subrecipient must retain the supplies for use on other activities
or sell them, but must, in either case, compensate the federal government
DHS-FEMA-EMPG-FY25 Page 7 of 49 Mason County, E26-303
for its share. The amount of compensation must be computed in the same
manner as for equipment.
B. For Equipment:
1) Items with a current per-unit fair-market value of $10,000 or less may
be retained, sold, transferred, or otherwise disposed of with no further
obligation to the federal awarding agency.
2) Items with a current per-unit fair-market value in excess of $10,000
may be retained or sold. The Subrecipient shall compensate the
federal awarding agency in accordance with the requirements of 2
CFR 200.313 (e) (2).
C. Notify Department Key Personnel to initiate the disposition process by the
federal awarding agency.
ix. Records for equipment shall be retained by the Subrecipient for a period of six (6)
years from the date of the disposition, replacement, or transfer. If any litigation,
claim, or audit is started before the expiration of the six-year period, the records
shall be retained by the Subrecipient until all litigation, claims, or audit findings
involving the records have been resolved.
b. The Subrecipient shall comply with the Department’s Purchase Review Process, which is
incorporated by reference and made part of this Agreement. No reimbursement will be
provided unless the appropriate approval has been received.
c. Allowable equipment categories for the grant program are listed on the Authorized
Equipment List (AEL) located on the FEMA website at
https://www.fema.gov/grants/guidance-tools/authorized-equipment-list. It is important that
the Subrecipient and any subrecipient to which the Subrecipient makes a subaward regard
the AEL as an authorized purchasing list identifying items allowed under the specific grant
program; the AEL includes items that may not be categorized as equipment according to
the federal, state, local, and tribal definitions of equipment. The Subrecipient is solely
responsible for ensuring and documenting purchased items under this Agreement are
authorized as allowed items by the AEL at time of purchase.
If the item is not identified on the AEL as allowable under the grant program, the
Subrecipient must contact the Department Key Personnel for assistance in seeking FEMA
approval prior to acquisition.
d. Equipment might require more than one waiver. The Subrecipient must contact the
Department Key Personnel for assistance in identifying what waivers are needed for
FEMA approval prior to acquisition.
e. Equipment purchases (those with a current per-unit fair market value in excess of
$10,000) must be identified and explained to the Department. Use, management, and
disposition of such equipment is subject to requirements outlined in 2 CFR 200.313.
Before making such purchases, the Subrecipient should analyze the cost benefits of
purchasing versus leasing equipment, especially those subject to rapid technical
advances.
f. Unless expressly provided otherwise, all equipment must meet all mandatory regulatory
state and DHS/FEMA adopted standards to be eligible for purchase using federal award
funds.
g. If funding is allocated to support emergency communications activities, the Subrecipient
must ensure that all projects comply with SAFECOM Guidance on Emergency
Communications Grants, located at https://www.cisa.gov/safecom/funding, including
provisions on technical standards that ensure and enhance interoperable
communications.
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h. Effective August 13, 2020, FEMA recipients and subrecipients, as well as their contractors
and subcontractors, may not obligate or expend any FEMA award funds to:
i. Procure or obtain any equipment, system, or service that uses covered
telecommunications equipment or services as a substantial or essential
component of any system, or as critical technology of any system;
ii. Enter into, extend, or renew a contract to procure or obtain any equipment, system,
or service that uses covered telecommunications equipment or services as a
substantial or essential component of any system, or as critical technology of any
system; or
iii. Enter into, extend, or renew contracts with entities that use covered
telecommunications equipment or services as a substantial or essential
component of any system, or as critical technology as part of any system.
This prohibition regarding certain telecommunications and video surveillance services or
equipment is mandated by section 889 of the John S. McCain National Defense
Authorization Act for Fiscal Year 2019 (FY 2019 NDAA), Pub. L. No. 115-232 (2018) and
2 CFR 200.216, 200.327, 200.471, and Appendix II to 2CFR200. Recipients and
subrecipients may use DHS/FEMA grant funding to procure replacement equipment and
services impacted by this prohibition, provided the costs are otherwise consistent with the
requirements of the Manual and the NOFO.
Per subsections 889(f)(2)-(3) of the FY 2019 NDAA, and 2 CFR 200.216, covered
telecommunications equipment or services means:
i. Telecommunications equipment produced by Huawei Technologies Company or ZTE
Corporation (or any subsidiary or affiliate of such entities);
ii. For the purpose of public safety, security of government facilities, physical security
surveillance of critical infrastructure, and other national security purposes, video
surveillance and telecommunications equipment produced by Hytera
Communications Corporation, Hangzhou Hikvision Digital Technology Company,
or Dahua Technology Company (or any subsidiary or affiliate of such entities);
iii. Telecommunications or video surveillance services provided by such entities or
using such equipment; or
iv. Telecommunications or video surveillance equipment or services produced or
provided by an entity that the Secretary of Defense, in consultation with the
Director of National Intelligence or the Director of the Federal Bureau of
Investigation, reasonably believes to be an entity owned or controlled by, or
otherwise connected to, the government of a covered foreign country.
i. The Subrecipient must pass through equipment and supply management requirements
that meet or exceed the requirements outlined above to any subrecipient to which the
Subrecipient makes a subaward under this Agreement.
6. ENVIRONMENTAL AND HISTORICAL PRESERVATION
a. The Subrecipient shall ensure full compliance with the DHS/FEMA Environmental
Planning and Historic Preservation (EHP) program. EHP program information can be
found at https://www.fema.gov/grants/guidance-tools/environmental-historic all of which
are incorporated in and made a part of this Agreement.
b. Projects that have historical impacts or the potential to impact the environment, including,
but not limited to, construction of communication towers; modification or renovation of
existing buildings, structures and facilities; installation of sonar system; or new
construction including replacement of facilities, must participate in the DHS/FEMA EHP
review process prior to initiation. Modification of existing buildings, including minimally
invasive improvements such as attaching monitors to interior walls, and training or
exercises occurring outside in areas not considered previously disturbed, also require a
DHS/FEMA EHP review before project initiation.
DHS-FEMA-EMPG-FY25 Page 9 of 49 Mason County, E26-303
c. The EHP review process involves the submission of a detailed project description that
includes the entire scope of work, including any alternatives that may be under
consideration, along with supporting documentation so FEMA may determine whether the
proposed project has the potential to impact environmental resources and/or historic
properties.
d. The Subrecipient agrees that to receive any federal preparedness funding, all EHP
compliance requirements outlined in applicable guidance must be met. The EHP review
process must be completed and FEMA approval received by the Subrecipient before
any work is started for which reimbursement will be later requested. Expenditures for
projects started before completion of the EHP review process and receipt of approval by
the Subrecipient will not be reimbursed.
7. PROCUREMENT
The Subrecipient shall comply with all procurement requirements of 2 CFR Part 200.317 through
200.327 and as specified in the General Terms and Conditions (Attachment B, A.10).
a. For all contracts expected to exceed the simplified acquisition threshold, per 2 CFR 200.1,
the Subrecipient must notify the Department. The Department may request pre-
procurement documents, such as request for proposals, invitations for bids and
independent cost estimates. This requirement must be passed on to any subrecipient to
which the Subrecipient makes a subaward, at which point the Subrecipient will be
responsible for requesting and reviewing pre-procurement documents.
b. For all sole source contracts expected to exceed the micro-purchase threshold per 2 CFR
200.1, the Subrecipient must submit justification to the Department for review and
approval. This requirement must be passed on to any subrecipient to which the
Subrecipient makes a subaward, at which point the Subrecipient will be responsible for
reviewing and approving sole source justifications to any subrecipient to which
Subrecipient makes any award.
c. The Subrecipient as well as its contractors and subcontractors must comply with the Build
America, Buy America Act (BABAA), which was enacted as a part of the Infrastructure
Investment and Jobs Act §§ 70901-70297, Pub. L. No. 117-58 (2021); and Executive
Order 14005, Ensuring the Future is Made in All of America by All of America’s Workers.
BABAA requires any infrastructure project receiving federal funding must ensure:
i. All iron and steel used in the project are produced in the United States. This means
all manufacturing processes, from initial melting stage through the application of
coatings, occurred in the United States.
ii. All manufactured products must be produced in the United States. For a
manufactured product to be considered produced in the United States, the cost of
the components of the manufactured product that are mined, produced, or
manufactured in the United States must be greater than 55% of the total cost of all
minimum amount of domestic content of manufactured product, unless subject to
another standard.
iii. All construction materials are manufactured in the United States. This means that
all manufacturing processes for construction material occurred in the United States.
Additionally, applicable infrastructure projects are subject to domestic preference
requirements. A domestic preference does not apply to non-infrastructure spending under
an award that also includes a covered project. A domestic preference applies to an entire
infrastructure project, even if it is funded by both federal and non-federal funds under one
or more awards.
i. Domestic preferences under BABAA only apply to articles, materials, and supplies
that are consumed in, incorporated into, or affixed to an infrastructure project. As
such, it does not apply to tools, equipment, and supplies, such as temporary
scaffolding, brought to the construction site and removed at or before the
completion of the infrastructure project. Nor does a domestic preference apply to
DHS-FEMA-EMPG-FY25 Page 10 of 49 Mason County, E26-303
equipment and furnishings, such as movable chairs, desks, and portable computer
equipment, that are used at or within the finished infrastructure project but are not
an integral part of or permanently affixed to the structure.
ii. Infrastructure, for the purposes of BABAA, includes, at a minimum, the structures,
facilities, and equipment for, in the United States, roads, highways and bridges;
public transportation; dams, ports, harbors and other maritime facilities; intercity
passenger and freight railroads; freight and intermodal facilities; airports; water
systems, including drinking water and wastewater systems; electrical transmission
facilities and systems; utilities; broadband infrastructure; and buildings and real
property. Infrastructure includes facilities that generate, transport, and distribute
energy.
iii. The Subrecipient’s contractors and their subcontractors who apply or bid for an
award for an infrastructure project subject to the domestic preference requirement
in the BABAA shall file a required certification to the Subrecipient with each bid or
offer for an infrastructure project, unless a domestic preference requirement is
waived by FEMA. Contractors and subcontractors must certify that no federal
financial assistance funding for infrastructure projects will be provided unless all the
iron, steel, manufactured projects, and construction materials used in the project
are produced in the United States. BABAA, Pub. L. No. 117-58, §§ 70901-52.
Contractors and subcontractors shall also disclose any use of federal financial
assistance for infrastructure projects that does not ensure compliance with BABAA
domestic preference requirement. Such disclosures shall be forwarded to the
Subrecipient who will forward them to the Department who, in turn, will forward the
disclosures to FEMA. The Build America, Buy America Act Self-Certification form
is included herein as Attachment G.
If the Subrecipient is interested in applying for a waiver, the Subrecipient should contact
the Department Key Personnel to determine the requirements. All waiver requests must
include a detailed justification for the use of goods, products, or materials mined,
produced, or manufactured outside the United States and a certification that there was a
good faith effort to solicit bids for domestic products supported by terms included in
requests for proposals, contracts, and nonproprietary communications with potential
suppliers.
8. SUBRECIPIENT MONITORING
a. The Department will monitor the activities of the Subrecipient from award to closeout. The
goal of the Department’s monitoring activities is to ensure that subrecipients receiving
federal pass-through funds are in compliance with this Agreement, federal and state audit
requirements, federal grant guidance, and applicable federal and state financial
regulations, as well as 2 CFR Part 200 Subpart F.
b. To document compliance with 2 CFR Part 200 Subpart F requirements, the Subrecipient
shall complete and return to the Department an Audit Certification/FFATA Form. Reporting
requirements are referenced in section 3.d.
c. Monitoring activities may include, but are not limited to:
i. Review of financial and performance reports
ii. Monitoring and documenting the completion of Agreement deliverables
iii. Documentation of phone calls, meetings (e.g. agendas, sign-in sheets, meeting
minutes), e-mails and correspondence
iv. Review of reimbursement requests and supporting documentation to ensure
allowability and consistency with Agreement Work Plan, Budget, and federal
requirements
v. Observation and documentation of Agreement related activities, such as
exercises, training, events, and equipment demonstrations
DHS-FEMA-EMPG-FY25 Page 11 of 49 Mason County, E26-303
vi. On-site visits to review equipment records and inventories, to verify source
documentation for reimbursement requests and performance reports, and to verify
completion of deliverables
d. The Subrecipient is required to meet or exceed the monitoring activities, as outlined
above, for any subrecipient to which the Subrecipient makes a subaward as a pass-
through entity under this Agreement.
e. Compliance will be monitored throughout the performance period to assess risk. Concerns
will be addressed through a Corrective Action Plan.
9. LIMITED ENGLISH PROFICIENCY (CIVIL RIGHTS ACT OF 1964 TITLE VI)
a. The Subrecipient must comply with the Title VI of the Civil Rights Act of 1964 (Title VI)
prohibition against discrimination on the basis of national origin, which requires that
subrecipients of federal financial assistance take reasonable steps to provide meaningful
access to persons with limited English proficiency (LEP) to their programs and services.
FEMA Policy FP-256-23-001 (www.fema.gov/sites/default/files/documents/fema )policy-
language-access.pdf) further stresses this requirement applies to anyone awarded FEMA
funding. Complying with the requirement to provide meaningful access for persons with
LEP may entail providing language assistance services, including oral interpretation and
written translation. Executive Order 13166, Improving Access to Services for Persons with
Limited English Proficiency (August 11, 2000), requires federal agencies to issue guidance
to recipients, assisting such organizations and entities in understanding their language
access obligations. DHS published the required recipient guidance in April 2011, DHS
Guidance to Federal Financial Assistance Recipients Regarding Title VI Prohibition
Against National Origin Discrimination Affecting Limited English Proficient Persons, 76
Fed. Reg. 21755-21768, (April 18, 2011). The Guidance provides helpful information such
as how a recipient can determine the extent of its obligation to provide language services,
selecting language services, and elements of an effective plan on language assistance for
LEP persons. For additional assistance and information regarding language access
obligations, please refer to the DHS Recipient Guidance at https://www.dhs.gov/guidance-
published-help-department-supported-organizations-provide-meaningful-access-people-
limited and additional resources on https://www.lep.gov.
b. Subrecipients are encouraged to perform and document their analysis of the most
appropriate language assistance services necessary to ensure a LEP individual has
meaningful access to the Subrecipient’s programs and activities. The analysis should
consider
i. The number or proportion of LEP individuals eligible to be served or likely
encountered by the program
ii. The frequency with which LEP individuals come in contact with the program
iii. The nature and importance of the program, activity, or service provided by the
program to people’s lives
iv. The resources available to the program and costs
B. EMPG PROGRAM SPECIFIC REQUIREMENTS
The Department receives EMPG funding from DHS/FEMA, to assist state, local, and tribal governments
to enhance and sustain all-hazards emergency management capabilities as authorized by Robert T.
Stafford Disaster Relief and Emergency Assistance Act, as amended (42 U.S.C. §§ 5121 et seq.) and
Section 662 of the Post Katrina Emergency Management Act (6 U.S.C. § 762).
A portion of the grant program is passed through to local jurisdictions and tribes with emergency
management programs to supplement their local/tribal operating budgets to help sustain and enhance
emergency management capabilities pursuant to Washington Administrative Code (WAC) 118-09.
a. The Subrecipient shall use the EMPG funds authorized under this Agreement only to perform
tasks as described in the Work Plan (Attachment D) and the Subrecipient’s approved application
for funding, incorporated into this Agreement.
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b. Funding may not be used to replace or supplant non-federal funding of emergency management
programs.
c. The Subrecipient shall provide a fifty percent (50%) cash match from non-federal source(s). The
Federal share applied toward the EMPG budget shall not exceed fifty percent of the total budget
as submitted and approved in the application and documented in the Budget (Attachment F). To
meet matching requirements, the Subrecipient’s cash matching contributions must be verifiable,
reasonable, allowable, allocable, and necessary under the grant program and must comply with
all state and Federal requirements and regulations, including, but not limited to, 2 CFR Part 200.
An appropriate mechanism must be in place to capture, track, and document matching funds.
d. To gather data for the required FEMA deliverables (i.e., Stakeholder Preparedness Review [SPR],
Threat Hazard Identification and Risk Assessment [THIRA]), EMD is continuing the pilot of the
three-year County Emergency Preparedness Assessment (CEPA) process with workshops
occurring in a third of the 39 counties each calendar year 2024-2026. All Subrecipients that have
not completed a CEPA workshop in calendar year 2024 or 2025, must participate in and complete
a CEPA workshop located in their county in calendar year 2026to receive EMPG funding.
e. Subrecipients shall participate in the State’s Integrated Preparedness Planning Workshop
(IPPW). Non-participation may result in withholding funding under future grant years.
f. If funding is allocated to non-FEMA training, the Subrecipient must request prior written approval
from the Department Key Personnel before attending the training. The Department will coordinate
approval with the State Training Point of Contact. Pursuant to DHS/FEMA Grant Programs
Directorate Information Bulletin No. 432, Review and Approval Requirements for Training
Courses Funded Through Preparedness Grants, https://www.fema.gov/sites/default/files/2020-
04/Training Course Review and Approval IB Final 7 19 18.pdf, the training must fall within
the FEMA mission scope and be in alignment with the Subrecipient’s Emergency Operations Plan.
This requirement only applies to training courses and does not include attendance at conferences.
Furthermore, additional federal approvals are required for courses that relate to Countering
Violent Extremism prior to attendance.
g. All personnel funded under this Agreement shall complete and record proof of completion of:
i. NIMS training Independent Study (IS): IS-100, IS-200, IS-700, and IS-800, and
ii. Either the FEMA Professional Development Series (PDS) IS-120, IS-230, IS-235, IS-240,
IS-241, IS-242, and IS-244, or the Emergency Management Professionals Program (EMPP)
Basic Academy IS-230, E/L101, E/L 102, E/L103, E/L104 and E/L105.
C. DHS TERMS AND CONDITIONS
As a Subrecipient of 25EMPG funding, the Subrecipient shall comply with all applicable DHS terms and
conditions of the 25EMPG Award Letter and its incorporated documents for the Grant, which are
incorporated and made a part of this Agreement as Attachment C.
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Attachment B
Washington State Military Department
GENERAL TERMS AND CONDITIONS
Department of Homeland Security (DHS)/
Federal Emergency Management Agency (FEMA)
Grants
A.1 DEFINITIONS
As used throughout this Agreement, the terms will have the same meaning as defined in 2 CFR 200
Subpart A (which is incorporated herein by reference), except as otherwise set forth below:
a. “Agreement” means this Grant Agreement.
b. “Department” means the Washington State Military Department, as a state agency, any division,
section, office, unit or other entity of the Department, or any of the officers or other officials lawfully
representing that Department. The Department is a recipient of a federal award directly from a
federal awarding agency and is the pass-through entity making a subaward to a Subrecipient
under this Agreement.
c. “Monitoring Activities” means all administrative, financial, or other review activities that are
conducted to ensure compliance with all state and federal laws, rules, regulations, authorities,
and policies.
d. “Subrecipient” when capitalized is primarily used throughout this Agreement in reference to the
non-federal entity identified on the Face Sheet of this Agreement that has received a subaward
from the Department. However, the definition of “Subrecipient” is the same as in 2 CFR 200.1 for
all other purposes.
A.2 ADVANCE PAYMENTS PROHIBITED
The Department shall make no payments in advance or in anticipation of goods or services to be provided
under this Agreement. The Subrecipient shall not invoice the Department in advance of delivery and
invoicing of such goods or services.
A.3 AMENDMENTS AND MODIFICATIONS
The Subrecipient or the Department may request, in writing, an amendment or modification of this
Agreement. However, such amendment or modification shall not be binding, take effect or be
incorporated herein until made in writing and signed by the authorized representatives of the Department
and the Subrecipient. No other understandings or agreements, written or oral, shall be binding on the
parties.
The Agreement performance period shall only be extended by (1) written notification of DHS/FEMA
approval of the Award performance period, followed up with a mutually agreed written amendment, or (2)
written notification from the Department to the Subrecipient to provide additional time for completion of
the Subrecipient’s project(s).
A.4 AMERICANS WITH DISABILITIES ACT (ADA) OF 1990, PUBLIC LAW 101-336, 42 U.S.C. 12101 ET
SEQ. AND ITS IMPLEMENTING REGULATIONS ALSO REFERRED TO AS THE “ADA” 28 CFR Part
35.
Except as provided herein, the Subrecipient must comply with the ADA, which provides comprehensive
civil rights protection to individuals with disabilities in the areas of employment, public accommodations,
state and local government services, and telecommunication. If the ADA does not apply to the
Subrecipient because the Subrecipient is a federal recognized Indian Tribe, then the acceptance by the
Tribe of, or acquiescence to, these General Terms and Conditions does not change or alter its
inapplicability to the Indian Tribe. The execution of grant documents is not intended to change, alter,
amend, or impose additional liability or responsibility upon the Tribe where it does not already exist.
A.5 ASSURANCES
The Department and Subrecipient agree that all activity pursuant to this Agreement will be in accordance
with all the applicable current federal, state and local laws, rules and regulations.
DHS-FEMA-EMPG-FY25 Page 14 of 49 Mason County, E26-303
A.6 CERTIFICATION REGARDING DEBARMENT, SUSPENSION, OR INELIGIBILITY
As federal funds are a basis for this Agreement, the Subrecipient certifies that the Subrecipient is not
presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from
participating in this Agreement by any federal department or agency.
The Subrecipient shall complete, sign, and return a Certification Regarding Debarment, Suspension,
Ineligibility, and Voluntary Exclusion form located at https://mil.wa.gov/requiredgrantforms. Any such form
completed by the Subrecipient for this Agreement shall be incorporated into this Agreement by reference.
Further, the Subrecipient agrees to comply with all applicable federal regulations concerning the federal
debarment and suspension system, including 2 CFR Part 180. The Subrecipient certifies that it will ensure
that potential contractors or subrecipients or any of their principals are not debarred, suspended,
proposed for debarment, declared ineligible, or voluntarily excluded from participation in “covered
transactions” by any federal department or agency. “Covered transactions” include procurement
contracts for goods or services awarded under a non-procurement transaction (e.g., grant or cooperative
agreement) that are expected to equal or exceed $25,000, and subawards to subrecipients for any
amount. With respect to covered transactions, the Subrecipient may comply with this provision by
obtaining a certification statement from the potential contractor or subrecipient or by checking the System
for Award Management (https://sam.gov/SAM/) maintained by the federal government. The Subrecipient
also agrees not to enter into any arrangements or contracts with any party on the Washington State
Department of Labor and Industries’ “Debarred Contractor List”
(https://secure.lni.wa.gov/debarandstrike/ContractorDebarList.aspx). The Subrecipient also agrees not
to enter into any agreements or contracts for the purchase of goods and services with any party on the
Department of Enterprise Services’ Debarred Vendor List (https://www.des.wa.gov/services/contracting-
purchasing/doing-business-state/vendor-debarment).
A.7 CERTIFICATION REGARDING RESTRICTIONS ON LOBBYING
As required by 44 CFR Part 18, the Subrecipient hereby certifies that to the best of its knowledge and
belief: (1) no federally appropriated funds have been paid or will be paid by or on behalf of the
Subrecipient to any person for influencing or attempting to influence an officer or employee of an agency,
a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress
in connection with the awarding of any federal contract, the making of any federal grant, the making of
any federal loan, the entering into of any cooperative agreement, and the extension, continuation,
renewal, amendment, or modification of any federal contract, grant, loan, or cooperative agreement; (2)
that if any funds other than federal appropriated funds have been paid or will be paid to any person for
influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an
officer or employee of Congress, or an employee of a Member of Congress in connection with this
Agreement, grant, loan, or cooperative agreement, the Subrecipient will complete and submit Standard
Form-LLL, “Disclosure Form to Report Lobbying,” in accordance with its instructions; (3) and that, as
applicable, the Subrecipient will require that the language of this certification be included in the award
documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants,
loans, and cooperative agreements) and that all Subrecipients shall certify and disclose accordingly. This
certification is a material representation of fact upon which reliance was placed when this transaction was
made or entered into and is a prerequisite for making or entering into this transaction imposed by 31
U.S.C. 1352.
A.8 COMPLIANCE WITH APPLICABLE STATUTES, RULES AND DEPARTMENT POLICIES
The Subrecipient and all its contractors and subrecipients shall comply with, and the Department is not
responsible for determining compliance with, any and all applicable federal, state, and local laws,
regulations, executive orders, OMB Circulars, and/or policies. This obligation includes, but is not limited
to: nondiscrimination laws and/or policies, Energy Policy and Conservation Act (PL 94-163, as amended),
the Americans with Disabilities Act (ADA), Age Discrimination Act of 1975, Title VI of the Civil Rights Act
of 1964, Civil Rights Act of 1968, the Robert T. Stafford Disaster Relief and Emergency Assistance Act,
(PL 93-288, as amended), Ethics in Public Service (RCW 42.52), Covenant Against Contingent Fees (48
CFR Section 52.203-5), Public Records Act (RCW 42.56), Prevailing Wages on Public Works (RCW
39.12), State Environmental Policy Act (RCW 43.21C), Shoreline Management Act of 1971 (RCW 90.58),
State Building Code (RCW 19.27), Energy Related Building Standards (RCW 19.27A), Provisions in
Buildings for Aged and Handicapped Persons (RCW 70.92), and safety and health regulations.
DHS-FEMA-EMPG-FY25 Page 15 of 49 Mason County, E26-303
In the event of noncompliance or refusal to comply with any applicable law, regulation, executive order,
OMB Circular or policy by the Subrecipient, its contractors or subrecipients, the Department may rescind,
cancel, or terminate the Agreement in whole or in part in its sole discretion. The Subrecipient is
responsible for all costs or liability arising from its failure, and that of its contractors and subrecipients, to
comply with applicable laws, regulations, executive orders, OMB Circulars or policies.
A.9 CONFLICT OF INTEREST
No officer or employee of the Department; no member, officer, or employee of the Subrecipient or its
designees or agents; no member of the governing body of the jurisdiction in which the project is
undertaken or located; and no other official of the Subrecipient who exercises any functions or
responsibilities with respect to the project during his or her tenure, shall have any personal or pecuniary
gain or interest, direct or indirect, in any contract, subcontract, or the proceeds thereof, for work to be
performed in connection with the project assisted under this Agreement.
The Subrecipient shall incorporate, or cause to incorporate, in all such contracts or subawards, a
provision prohibiting such interest pursuant to this provision.
A.10 CONTRACTING & PROCUREMENT
a. The Subrecipient shall use a competitive procurement process in the procurement and award of
any contracts with contractors or subcontractors that are entered into under the original
agreement award. The procurement process followed shall be in accordance with 2 CFR Part
200.318, General procurement standards, through 200.327, Contract provisions.
As required by Appendix II to 2 CFR Part 200, all contracts entered into by the Subrecipient under
this Agreement must include the following provisions, as applicable:
1) Contracts for more than the simplified acquisition threshold, which is the inflation adjusted
amount determined by the Civilian Agency Acquisition Council and the Defense Acquisition
Regulations Council (Councils) as authorized by 41 U.S.C. 1908, must address
administrative, contractual, or legal remedies in instances where contractors violate or
breach contract terms, and provide for such sanctions and penalties as appropriate.
2) All contracts in excess of $10,000 must address termination for cause and for convenience
by the non-federal entity including the manner by which it will be effected and the basis for
settlement.
3) Equal Employment Opportunity. Except as otherwise provided under 41 CFR Part 60, all
contracts that meet the definition of “federally assisted construction contract” in 41 CFR Part
60-1.3 must include the equal opportunity clause provided under 41 CFR 60-1.4(b), in
accordance with Executive Order 11246, “Equal Employment Opportunity” (30 FR 12319,
12935, 3 CFR Part, 1964-1965 Comp., p. 339), as amended by Executive Order 11375,
“Amending Executive Order 11246 Relating to Equal Employment Opportunity,” and
implementing regulations at 41 CFR part 60, “Office of Federal Contract Compliance
Programs, Equal Employment Opportunity, Department of Labor.”
4) Davis-Bacon Act, as amended (40 U.S.C. 3141-3148). When required by Federal program
legislation, all prime construction contracts in excess of $2,000 awarded by non-federal
entities must include a provision for compliance with the Davis-Bacon Act (40 U.S.C. 3141-
3144, and 3146-3148) as supplemented by Department of Labor regulations (29 CFR Part
5, “Labor Standards Provisions Applicable to Contracts Covering Federally Financed and
Assisted Construction”). In accordance with the statute, contractors must be required to pay
wages to laborers and mechanics at a rate not less than the prevailing wages specified in a
wage determination made by the Secretary of Labor. In addition, contractors must be
required to pay wages not less than once a week. The non-federal entity must place a copy
of the current prevailing wage determination issued by the Department of Labor in each
solicitation. The decision to award a contract or subcontract must be conditioned upon the
acceptance of the wage determination. The non-federal entity must report all suspected or
reported violations to the federal awarding agency. The contracts must also include a
provision for compliance with the Copeland “Anti-Kickback” Act (40 U.S.C. 3145), as
supplemented by Department of Labor regulations (29 CFR Part 3, “Contractors and
Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or
Grants from the United States”). The Act provides that each contractor or Subrecipient must
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be prohibited from inducing, by any means, any person employed in the construction,
completion, or repair of public work, to give up any part of the compensation to which he or
she is otherwise entitled. The non-federal entity must report all suspected or reported
violations to the federal awarding agency.
5) Contract Work Hours and Safety Standards Act (40 U.S.C. 3701-3708). Where applicable,
all contracts awarded by the non-federal entity in excess of $100,000 that involve the
employment of mechanics or laborers must include a provision for compliance with 40 U.S.C.
3702 and 3704, as supplemented by Department of Labor regulations (29 CFR Part 5). Under
40 U.S.C. 3702 of the Act, each contractor must be required to compute the wages of every
mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of
the standard work week is permissible provided that the worker is compensated at a rate of
not less than one and a half times the basic rate of pay for all hours worked in excess of 40
hours in the work week. The requirements of 40 U.S.C. 3704 are applicable to construction
work and provide that no laborer or mechanic must be required to work in surroundings or
under working conditions which are unsanitary, hazardous or dangerous. These
requirements do not apply to the purchases of supplies or materials or articles ordinarily
available on the open market, or contracts for transportation or transmission of intelligence.
6) Rights to Inventions Made Under a Contract or Agreement. If the federal award meets the
definition of “funding agreement” under 37 CFR §401.2 (a) and the recipient or Subrecipient
wishes to enter into a contract with a small business firm or nonprofit organization regarding
the substitution of parties, assignment or performance of experimental, developmental, or
research work under that “funding agreement,” the recipient or Subrecipient must comply
with the requirements of 37 CFR Part 401, “Rights to Inventions Made by Nonprofit
Organizations and Small Business Firms Under Government Grants, Contracts and
Cooperative Agreements,” and any implementing regulations issued by the awarding agency.
7) Clean Air Act (42 U.S.C. 7401-7671q.) and the Federal Water Pollution Control Act (33
U.S.C. 1251-1387), as amended—Contracts and subgrants of amounts in excess of
$150,000 must contain a provision that requires the non-federal award to agree to comply
with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42
U.S.C. 7401-7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C.
1251-1387). Violations must be reported to the federal awarding agency and the Regional
Office of the Environmental Protection Agency (EPA).
8) Debarment and Suspension (Executive Orders 12549 and 12689)—A contract award (see 2
CFR 180.220) must not be made to parties listed on the government-wide exclusions in the
System for Award Management (SAM), in accordance with the OMB guidelines at 2 CFR 180
that implement Executive Orders 12549 (3 CFR part 1986 Comp., p. 189) and 12689 (3 CFR
part 1989 Comp., p. 235), “Debarment and Suspension.” SAM Exclusions contains the
names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties
declared ineligible under statutory or regulatory authority other than Executive Order 12549.
9) Byrd Anti-Lobbying Amendment (31 U.S.C. 1352)—Contractors that apply or bid for an award
exceeding $100,000 must file the required certification. Each tier certifies to the tier above
that it will not and has not used federal appropriated funds to pay any person or organization
for influencing or attempting to influence an officer or employee of any agency, a member of
Congress, officer or employee of Congress, or an employee of a member of Congress in
connection with obtaining any federal contract, grant or any other award covered by 31
U.S.C. 1352. Each tier must also disclose any lobbying with non-federal funds that takes
place in connection with obtaining any federal award. Such disclosures are forwarded from
tier to tier up to the non-federal award.
10) Procurement of recovered materials -- As required by 2 CFR 200.323, a non-federal entity
that is a state agency or agency of a political subdivision of a state and its contractors must
comply with section 6002 of the Solid Waste Disposal Act, as amended by the Resource
Conservation and Recovery Act. The requirements of Section 6002 include procuring only
items designated in guidelines of the Environmental Protection Agency (EPA) at 40 CFR part
247 that contain the highest percentage of recovered materials practicable, consistent with
maintaining a satisfactory level of competition, where the purchase price of the item exceeds
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$10,000 or the value of the quantity acquired during the preceding fiscal year exceeded
$10,000; procuring solid waste management services in a manner that maximizes energy
and resource recovery; and establishing an affirmative procurement program for
procurement of recovered materials identified in the EPA guidelines.
11) Notice of federal awarding agency requirements and regulations pertaining to reporting.
12) Federal awarding agency requirements and regulations pertaining to copyrights and rights in
data.
13) Access by the Department, the Subrecipient, the federal awarding agency, the Comptroller
General of the United States, or any of their duly authorized representatives to any books,
documents, papers, and records of the contractor which are directly pertinent to that specific
contract for the purpose of making audit, examination, excerpts, and transcriptions.
14) Retention of all required records for six (6) years after the Subrecipient has made final
payments and all other pending matters are closed.
15) Mandatory standards and policies relating to energy efficiency which are contained in the
state energy conservation plan issued in compliance with the Energy Policy and
Conservation Act (Pub. L. 94–163, 89 Stat. 871).
16) Pursuant to Executive Order 13858 “Strengthening Buy-American Preferences for
Infrastructure Projects,” and as appropriate and to the extent consistent with law, the
Subrecipient should, to the greatest extent practicable under a Federal award, provide a
preference for the purchase, acquisition, or use of goods, products, or materials produced in
the United States, as required in 2 CFR Part 200.322, in every contract, subcontract,
purchase order, or sub-award that is chargeable against federal financial assistance awards.
17) Per 2 C.F.R. § 200.216, prohibitions regarding certain telecommunications and video
surveillance services or equipment are mandated by section 889 of the John S. McCain
National Defense Authorization Act for Fiscal Year 2019 (FY 2019 NDAA), Pub. L. No. 115-
232 (2018).
b. The Department reserves the right to review the Subrecipient’s procurement plans and
documents and require the Subrecipient to make changes to bring its plans and documents into
compliance with the requirements of 2 CFR Part 200.317 through 200.327. The Subrecipient must
ensure that its procurement process requires contractors and subcontractors to provide adequate
documentation with sufficient detail to support the costs of the project and to allow both the
Subrecipient and Department to make a determination on eligibility of project costs.
c. All contracting agreements entered into pursuant to this Agreement shall incorporate this
Agreement by reference.
A.11 DISCLOSURE
The use or disclosure by any party of any information concerning the Department for any purpose not
directly connected with the administration of the Department's or the Subrecipient's responsibilities with
respect to services provided under this Agreement is prohibited except by prior written consent of the
Department or as required to comply with the state Public Records Act, other law or court order.
A.12 DISPUTES
Except as otherwise provided in this Agreement, when a bona fide dispute arises between the parties
and it cannot be resolved through discussion and negotiation, either party may request a dispute
resolution board to resolve the dispute. A request for a dispute resolution board shall be in writing, state
the disputed issues, state the relative positions of the parties, and be sent to all parties. The board shall
consist of a representative appointed by the Department, a representative appointed by the Subrecipient,
and a third party mutually agreed upon by both parties. The determination of the dispute resolution board
shall be final and binding on the parties hereto. Each party shall bear the cost for its member of the
dispute resolution board and its attorney fees and costs and share equally the cost of the third board
member.
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A.13 LEGAL RELATIONS
It is understood and agreed that this Agreement is solely for the benefit of the parties to the Agreement
and gives no right to any other party. No joint venture or partnership is formed as a result of this
Agreement.
To the extent allowed by law, the Subrecipient, its successors or assigns, will protect, save and hold
harmless the Department, the state of Washington, and the United States Government and their
authorized agents and employees, from all claims, actions, costs, damages or expenses of any nature
whatsoever by reason of the acts or omissions of the Subrecipient, its subcontractors, subrecipients,
assigns, agents, contractors, consultants, licensees, invitees, employees or any person whomsoever
arising out of or in connection with any acts or activities authorized by this Agreement.
To the extent allowed by law, the Subrecipient further agrees to defend the Department and the state of
Washington and their authorized agents and employees in any litigation; including payment of any costs
or attorneys' fees for any claims or action commenced thereon arising out of or in connection with acts
or activities authorized by this Agreement.
This obligation shall not include such claims, costs, damages or expenses which may be caused by the
sole negligence of the Department; provided, that if the claims or damages are caused by or result from
the concurrent negligence of (1) the Department, and (2) the Subrecipient, its agents, or employees, this
indemnity provision shall be valid and enforceable only to the extent of the negligence of the Subrecipient,
or the Subrecipient's agents or employees.
Insofar as the funding source, FEMA is an agency of the Federal government, the following shall apply:
44 CFR 206.9 Non-liability. The Federal government shall not be liable for any claim based upon the
exercise or performance of, or the failure to exercise or perform a discretionary function or duty on the
part of a federal agency or an employee of the Federal government in carrying out the provisions of the
Stafford Act.
A.14 LIMITATION OF AUTHORITY – AUTHORIZED SIGNATURE
The signatories to this Agreement represent that they have the authority to bind their respective
organizations to this Agreement. Only the Department’s Authorized Signature representative and the
Authorized Signature representative of the Subrecipient or Alternate for the Subrecipient, formally
designated in writing, shall have the express, implied, or apparent authority to alter, amend, modify, or
waive any clause or condition of this Agreement. Any alteration, amendment, modification, or waiver of
any clause or condition of this Agreement is not effective or binding unless made in writing and signed
by both parties’ Authorized Signature representatives, except as provided for time extensions in Article
A.3.
Further, only the Authorized Signature representative or Alternate for the Subrecipient shall have
signature authority to sign reimbursement requests, time extension requests, amendment and
modification requests, requests for changes to projects or work plans, and other requests, certifications
and documents authorized by or required under this Agreement.
A.15 LOSS OR REDUCTION OF FUNDING
In the event funding from state, federal, or other sources is withdrawn, reduced, or limited in any way
after the effective date of this Agreement and prior to normal completion or end date, the Department
may unilaterally reduce the work plan and budget or unilaterally terminate all or part of the Agreement as
a “Termination for Cause” without providing the Subrecipient an opportunity to cure. Alternatively, the
parties may renegotiate the terms of this Agreement under “Amendments and Modifications” to comply
with new funding limitations and conditions, although the Department has no obligation to do so.
A.16 NONASSIGNABILITY
Neither this Agreement, nor any claim arising under this Agreement, shall be transferred or assigned by
the Subrecipient.
A.17 NONDISCRIMINATION
During the performance of this agreement, the Subrecipient shall comply with all federal and state
nondiscrimination statutes and regulations. These requirements include, but are not limited to:
a. Nondiscrimination in Employment: The Subrecipient shall not discriminate against any employee or
applicant for employment because of race, color, sex, sexual orientation, religion, national origin,
creed, marital status, age, Vietnam era or disabled veteran status, or the presence of any sensory,
DHS-FEMA-EMPG-FY25 Page 19 of 49 Mason County, E26-303
mental, or physical handicap. This requirement does not apply, however, to a religious corporation,
association, educational institution or society with respect to the employment of individuals of a
particular religion to perform work connected with the carrying on by such corporation, association,
educational institution or society of its activities.
b. The Subrecipient shall take action to ensure that employees are employed and treated during
employment without discrimination because of their race, color, sex, sexual orientation religion,
national origin, creed, marital status, age, Vietnam era or disabled veteran status, or the presence of
any sensory, mental, or physical handicap. Such action shall include, but not be limited to, the
following: Employment, upgrading, demotion, or transfer, recruitment or recruitment selection for
training, including apprenticeships and volunteers.
A.18 NOTICES
The Subrecipient shall comply with all public notices or notices to individuals required by applicable local,
state and federal laws and regulations and shall maintain a record of this compliance.
A.19 OCCUPATIONAL SAFETY/HEALTH ACT and WASHINGTON INDUSTRIAL SAFETY/HEALTH ACT
(OSHA/WISHA)
The Subrecipient represents and warrants that its workplace does now or will meet all applicable federal
and state safety and health regulations that are in effect during the Subrecipient's performance under this
Agreement. To the extent allowed by law, the Subrecipient further agrees to indemnify and hold harmless
the Department and its employees and agents from all liability, damages and costs of any nature,
including, but not limited to, costs of suits and attorneys' fees assessed against the Department, as a
result of the failure of the Subrecipient to so comply.
A.20 OWNERSHIP OF PROJECT/CAPITAL FACILITIES
The Department makes no claim to any capital facilities or real property improved or constructed with
funds under this Agreement, and by this subaward of funds does not and will not acquire any ownership
interest or title to such property of the Subrecipient. The Subrecipient shall assume all liabilities and
responsibilities arising from the ownership and operation of the project and agrees to defend, indemnify,
and hold the Department, the state of Washington, and the United States government harmless from any
and all causes of action arising from the ownership and operation of the project.
A.21 POLITICAL ACTIVITY
No portion of the funds provided herein shall be used for any partisan political activity or to further the
election or defeat of any candidate for public office or influence the approval or defeat of any ballot issue.
A.22 PROHIBITION AGAINST PAYMENT OF BONUS OR COMMISSION
The assistance provided under this Agreement shall not be used in payment of any bonus or commission
for the purpose of obtaining approval of the application for such assistance or any other approval or
concurrence under this Agreement provided, however, that reasonable fees or bona fide technical
consultant, managerial, or other such services, other than actual solicitation, are not hereby prohibited if
otherwise eligible as project costs.
A.23 PUBLICITY
The Subrecipient agrees to submit to the Department prior to issuance all advertising and publicity
matters relating to this Agreement wherein the Department’s name is mentioned, or language used from
which the connection of the Department’s name may, in the Department’s judgment, be inferred or
implied. The Subrecipient agrees not to publish or use such advertising and publicity matters without the
prior written consent of the Department. The Subrecipient may copyright original work it develops in the
course of or under this Agreement; however, pursuant to 2 CFR Part 200.315, FEMA reserves a royalty-
free, nonexclusive, and irrevocable license to reproduce, publish or otherwise use, and to authorize
others to use the work for government purposes.
Publication resulting from work performed under this Agreement shall include an acknowledgement of
FEMA’s financial support, by the Assistance Listings Number (formerly CFDA Number), and a statement
that the publication does not constitute an endorsement by FEMA or reflect FEMA’s views.
A.24 RECAPTURE PROVISION
In the event the Subrecipient fails to expend funds under this Agreement in accordance with applicable
federal, state, and local laws, regulations, and/or the provisions of the Agreement, the Department
reserves the right to recapture funds in an amount equivalent to the extent of noncompliance. Such right
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of recapture shall exist for the life of the project following Agreement termination. Repayment by the
Subrecipient of funds under this recapture provision shall occur within 30 days of demand. In the event
the Department is required to institute legal proceedings to enforce the recapture provision, the
Department shall be entitled to its costs and expenses thereof, including attorney fees from the
Subrecipient.
A.25 RECORDS
a. The Subrecipient agrees to maintain all books, records, documents, receipts, invoices and all
other electronic or written records necessary to sufficiently and properly reflect the Subrecipient's
contracts, subawards, grant administration, and payments, including all direct and indirect
charges, and expenditures in the performance of this Agreement (the “records”).
b. The Subrecipient's records related to this Agreement and the projects funded may be inspected
and audited by the Department or its designee, by the Office of the State Auditor, DHS, FEMA or
their designees, by the Comptroller General of the United States or its designees, or by other
state or federal officials authorized by law, for the purposes of determining compliance by the
Subrecipient with the terms of this Agreement and to determine the appropriate level of funding
to be paid under the Agreement.
c. The records shall be made available by the Subrecipient for such inspection and audit, together
with suitable space for such purpose, at any and all times during the Subrecipient's normal
working day.
d. The Subrecipient shall retain and allow access to all records related to this Agreement and the
funded project(s) for a period of at least six (6) years following final payment and closure of the
grant under this Agreement. Despite the minimum federal retention requirement of three (3) years,
the more stringent State requirement of six (6) years must be followed.
A.26 RESPONSIBILITY FOR PROJECT/STATEMENT OF WORK/WORK PLAN
While the Department undertakes to assist the Subrecipient with the project/statement of work/work plan
(project) by providing federal award funds pursuant to this Agreement, the project itself remains the sole
responsibility of the Subrecipient. The Department undertakes no responsibility to the Subrecipient, or to
any third party, other than as is expressly set out in this Agreement.
The responsibility for the design, development, construction, implementation, operation and maintenance
of the project, as these phrases are applicable to this project, is solely that of the Subrecipient, as is
responsibility for any claim or suit of any nature by any third party related in any way to the project.
Prior to the start of any construction activity, the Subrecipient shall ensure that all applicable federal,
state, and local permits and clearances are obtained, including, but not limited to, FEMA compliance with
the National Environmental Policy Act, the National Historic Preservation Act, the Endangered Species
Act, and all other environmental laws, regulations, and executive orders.
The Subrecipient shall defend, at its own cost, any and all claims or suits at law or in equity, which may
be brought against the Subrecipient in connection with the project. The Subrecipient shall not look to the
Department, or to any state or federal agency, or to any of their employees or agents, for any
performance, assistance, or any payment or indemnity, including, but not limited to, cost of defense
and/or attorneys’ fees, in connection with any claim or lawsuit brought by any third party related to any
design, development, construction, implementation, operation and/or maintenance of a project.
A.27 SEVERABILITY
If any court of rightful jurisdiction holds any provision or condition under this Agreement or its application
to any person or circumstances invalid, this invalidity does not affect other provisions, terms or conditions
of the Agreement, which can be given effect without the invalid provision. To this end, the terms and
conditions of this Agreement are declared severable.
A.28 SINGLE AUDIT ACT REQUIREMENTS (including all AMENDMENTS)
The Subrecipient shall comply with and include the following audit requirements in any subawards.
Subrecipients of a federal award, that expend $1,000,000 or more in one fiscal year of federal funds from
all sources, direct and indirect, are required to have a single or a program-specific audit conducted in
accordance with 2 CFR Part 200 Subpart F. Subrecipients that spend less than $1,000,000 a year in
federal awards are exempt from federal audit requirements for that year, except as noted in 2 CFR Part
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200 Subpart F. As defined in 2 CFR Part 200, the term “subrecipient” means an entity that receives a
subaward from a pass-through entity to carry out part of a federal award.
Subrecipients that are required to have an audit must ensure the audit is performed in accordance with
Generally Accepted Government Auditing Standards (GAGAS) as found in the Government Auditing
Standards (the Revised Yellow Book) developed by the United States Comptroller General and the OMB
Compliance Supplement. The Subrecipient has the responsibility of notifying its auditor and requesting
an audit in compliance with 2 CFR Part 200 Subpart F, to include the Washington State Auditor’s Office,
a federal auditor, or a public accountant performing work using GAGAS, as appropriate. Costs of the
audit may be an allowable grant expenditure as authorized by 2 CFR Part 200.425.
The Subrecipient shall maintain auditable records and accounts so as to facilitate the audit requirement
and shall ensure that any subcontractors also maintain auditable records. The Subrecipient is responsible
for any audit exceptions incurred by its own organization or that of its subcontractors. Responses to any
unresolved management findings and disallowed or questioned costs shall be included with the audit
report. The Subrecipient must respond to Department requests for information or corrective action
concerning audit issues or findings within 30 days of the date of request. The Department reserves the
right to recover from the Subrecipient all disallowed costs resulting from the audit.
After the single audit has been completed, and if it includes any audit findings, the Subrecipient must
send a full copy of the audit and its Corrective Action Plan to the Department at the following address no
later than nine (9) months after the end of the Subrecipient’s fiscal year(s):
Contracts Office
Washington Military Department
Finance Division, Building #1 TA-20
Camp Murray, WA 98430-5032
OR
Contracts.Office@mil.wa.gov
The Department retains the sole discretion to determine whether a valid claim for an exemption from the
audit requirements of this provision has been established.
Conducting a single or program-specific audit in compliance with 2 CFR Part 200 Subpart F is a material
requirement of this Agreement. In the absence of a valid claim of exemption from the audit requirements
of 2 CFR Part 200 Subpart F, the Subrecipient’s failure to comply with said audit requirements may result
in one or more of the following actions in the Department’s sole discretion: a percentage of federal awards
being withheld until the audit is completed in accordance with 2 CFR Part 200 Subpart F; the withholding
or disallowing of overhead costs; the suspension of federal awards until the audit is conducted and
submitted; or termination of the federal award.
A.29 SUBRECIPIENT NOT EMPLOYEE
The Subrecipient, and/or employees or agents performing under this Agreement, are not employees or
agents of the Department in any manner whatsoever. The Subrecipient will not be presented as nor
claim to be an officer or employee of the Department or of the state of Washington by reason hereof, nor
will the Subrecipient make any claim, demand, or application to or for any right, privilege or benefit
applicable to an officer or employee of the Department or of the state of Washington, including, but not
limited to, Workers’ Compensation coverage, unemployment insurance benefits, social security benefits,
retirement membership or credit, or privilege or benefit which would accrue to a civil service employee
under Chapter 41.06 RCW; OFM Reg. 4.3.1.1.8.
It is understood that if the Subrecipient is another state department, state agency, state university, state
college, state community college, state board, or state commission, that the officers and employees are
employed by the state of Washington in their own right.
If the Subrecipient is an individual currently employed by a Washington State agency, the Department
shall obtain proper approval from the employing agency or institution before entering into this contract.
A statement of "no conflict of interest" shall be submitted to the Department.
A.30 TAXES, FEES AND LICENSES
Unless otherwise provided in this Agreement, the Subrecipient shall be responsible for, pay and maintain
in current status all taxes, unemployment contributions, fees, licenses, assessments, permit charges and
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expenses of any other kind for the Subrecipient or its staff required by statute or regulation that are
applicable to Agreement performance.
A.31 TERMINATION FOR CONVENIENCE
Notwithstanding any provisions of this Agreement, the Subrecipient may terminate this Agreement by
providing written notice of such termination to the Department Key Personnel identified in the Agreement,
specifying the effective date thereof, at least thirty (30) days prior to such date.
Except as otherwise provided in this Agreement, the Department, in its sole discretion and in the best
interests of the state of Washington, may terminate this Agreement in whole or in part ten (10) business
days after emailing notice. Upon notice of termination for convenience, the Department reserves the right
to suspend all or part of the Agreement, withhold further payments, or prohibit the Subrecipient from
incurring additional obligations of funds. In the event of termination, the Subrecipient shall be liable for all
damages as authorized by law. The rights and remedies of the Department provided for in this section
shall not be exclusive and are in addition to any other rights and remedies provided by law.
A.32 TERMINATION OR SUSPENSION FOR LOSS OF FUNDING
The Department may unilaterally terminate or suspend all or part of this Grant Agreement, or may reduce
its scope of work and budget, if there is a reduction in funds by the source of those funds, and if such
funds are the basis for this Grant Agreement. The Department will email the Subrecipient ten (10)
business days prior to termination.
A.33 TERMINATION OR SUSPENSION FOR CAUSE
In the event the Department, in its sole discretion, determines the Subrecipient has failed to fulfill in a
timely and proper manner its obligations under this Agreement, is in an unsound financial condition so
as to endanger performance hereunder, is in violation of any laws or regulations that render the
Subrecipient unable to perform any aspect of the Agreement, or has violated any of the covenants,
agreements or stipulations of this Agreement, the Department has the right to immediately suspend or
terminate this Agreement in whole or in part.
The Department may notify the Subrecipient in writing of the need to take corrective action and provide
a period of time in which to cure. The Department is not required to allow the Subrecipient an opportunity
to cure if it is not feasible as determined solely within the Department’s discretion. Any time allowed for
cure shall not diminish or eliminate the Subrecipient’s liability for damages or otherwise affect any other
remedies available to the Department. If the Department allows the Subrecipient an opportunity to cure,
the Department shall notify the Subrecipient in writing of the need to take corrective action. If the
corrective action is not taken within ten (10) calendar days or as otherwise specified by the Department,
or if such corrective action is deemed by the Department to be insufficient, the Agreement may be
terminated in whole or in part.
The Department reserves the right to suspend all or part of the Agreement, withhold further payments,
or prohibit the Subrecipient from incurring additional obligations of funds during investigation of the
alleged compliance breach, pending corrective action by the Subrecipient, if allowed, or pending a
decision by the Department to terminate the Agreement in whole or in part.
In the event of termination, the Subrecipient shall be liable for all damages as authorized by law, including,
but not limited to, any cost difference between the original Agreement and the replacement or cover
Agreement and all administrative costs directly related to the replacement Agreement, e.g., cost of
administering the competitive solicitation process, mailing, advertising and other associated staff time.
The rights and remedies of the Department provided for in this section shall not be exclusive and are in
addition to any other rights and remedies provided by law.
If it is determined that the Subrecipient: (1) was not in default or material breach, or (2) failure to perform
was outside of the Subrecipient’s control, fault or negligence, the termination shall be deemed to be a
termination for convenience.
A.34 TERMINATION PROCEDURES
In addition to the procedures set forth below, if the Department terminates this Agreement, the
Subrecipient shall follow any procedures specified in the termination notice. Upon termination of this
Agreement and in addition to any other rights provided in this Agreement, the Department may require
the Subrecipient to deliver to the Department any property specifically produced or acquired for the
performance of such part of this Agreement as has been terminated.
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If the termination is for convenience, the Department shall pay to the Subrecipient as an agreed upon
price, if separately stated, for properly authorized and completed work and services rendered or goods
delivered to and accepted by the Department prior to the effective date of Agreement termination, the
amount agreed upon by the Subrecipient and the Department for (i) completed work and services and/or
equipment or supplies provided for which no separate price is stated, (ii) partially completed work and
services and/or equipment or supplies provided which are accepted by the Department, (iii) other work,
services and/or equipment or supplies which are accepted by the Department, and (iv) the protection and
preservation of property.
Failure to agree with such amounts shall be a dispute within the meaning of the "Disputes" clause of this
Agreement. If the termination is for cause, the Department shall determine the extent of the liability of the
Department. The Department shall have no other obligation to the Subrecipient for termination. The
Department may withhold from any amounts due the Subrecipient such sum as the Department
determines to be necessary to protect the Department against potential loss or liability.
The rights and remedies of the Department provided in this Agreement shall not be exclusive and are in
addition to any other rights and remedies provided by law.
After receipt of a notice of termination, and except as otherwise directed by the Department in writing,
the Subrecipient shall:
a. Stop work under the Agreement on the date, and to the extent specified, in the notice;
b. Place no further orders or contracts for materials, services, supplies, equipment and/or facilities
in relation to this Agreement except as may be necessary for completion of such portion of the
work under the Agreement as is not terminated;
c. Assign to the Department, in the manner, at the times, and to the extent directed by the
Department, all of the rights, title, and interest of the Subrecipient under the orders and contracts
so terminated, in which case the Department has the right, at its discretion, to settle or pay any
or all claims arising out of the termination of such orders and contracts;
d. Settle all outstanding liabilities and all claims arising out of such termination of orders and
contracts, with the approval or ratification of the Department to the extent the Department may
require, which approval or ratification shall be final for all the purposes of this clause;
e. Transfer title to the Department and deliver in the manner, at the times, and to the extent directed
by the Department any property which, if the Agreement had been completed, would have been
required to be furnished to the Department;
f. Complete performance of such part of the work as shall not have been terminated by the
Department in compliance with all contractual requirements; and
g. Take such action as may be necessary, or as the Department may require, for the protection and
preservation of the property related to this Agreement which is in the possession of the
Subrecipient and in which the Department has or may acquire an interest.
A.35 MINORITY AND WOMEN-OWNED BUSINESS ENTERPRISES
In accordance with the legislative findings and policies set forth in Chapter 39.19 RCW, the state of
Washington encourages participation in all its contracts by MWBE firms certified by the Office of Minority
and Women’s Business Enterprises (OMWBE). To the extent possible, the Subrecipient will solicit and
encourage minority-owned and women-owned business enterprises who are certified by the OMWBE
under the state of Washington certification program to apply and compete for work under this contract.
Voluntary numerical MWBE participation goals have been established and are indicated herein: Minority
Business Enterprises: (MBEs): 10% and Woman’s Business Enterprises (WBEs): 6%.
A.36 VENUE
This Agreement shall be construed and enforced in accordance with, and the validity and performance
shall be governed by, the laws of the state of Washington. Except for as provided herein, venue of any
suit between the parties arising out of this Agreement shall be the Superior Court of Thurston County,
Washington, and the Subrecipient, by execution of this Agreement, acknowledges the jurisdiction of the
courts of the state of Washington. Provides, that if the Subrecipient is a federally recognized Indian Tribe,
the parties agree that, in the event either party to this Agreement commences any suit relating to or
arising from the Agreement, the United States District Court for the Western District of the State of
Washington shall have the sole and exclusive jurisdiction over such proceeding. If the court lacks federal
DHS-FEMA-EMPG-FY25 Page 24 of 49 Mason County, E26-303
subject matter jurisdiction, then the Tribe agrees to waive its sovereign immunity from suit for the limited
purpose of permitting the State to enforce the terms of this Agreement in the Superior Court of
Washington under Washington law, and venue for such suit shall be the Superior Court of Thurston
County, Washington. This limited waiver of sovereign immunity is solely for the benefit of the State. This
limited waiver of sovereign immunity shall not be for, nor shall it be construed as for, the benefit of any
other person or entity, and the Tribe does not waive its immunity with respect to any action brought by,
or on behalf of, any other entity or person.
A.37 WAIVERS
No conditions or provisions of this Agreement can be waived unless approved in advance by the
Department in writing. The Department's failure to insist upon strict performance of any provision of the
Agreement or to exercise any right based upon a breach thereof, or the acceptance of any performance
during such breach, shall not constitute a waiver of any right under this Agreement.
DHS-FEMA-EMPG-FY25 Page 25 of 49 Mason County, E26-303
Attachment C
25EMPG Award Letter
EMS-2025-EP-05001
DHS-FEMA-EMPG-FY25 Page 26 of 49 Mason County, E26-303
DHS-FEMA-EMPG-FY25 Page 27 of 49 Mason County, E26-303
// due to inclusion of information with no context, pages 5-10 not included – available on request //
DHS-FEMA-EMPG-FY25 Page 28 of 49 Mason County, E26-303
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DHS-FEMA-EMPG-FY25 Page 46 of 49 Mason County, E26-303
WORK PLANNED IDENTIFIED GAP/NEED ANTICIPATED PROJECT IMPACT
Purchase ALE Transceiver for the EOC
to add contingency and emergency
interoperable communication via ALE
and SHARES. Expand the current
configuration of the mobile
emergency communication van to
accommodate two workstations of
dual purpose. Purchases will include a
cellular booster and associated
accessories, a Starlink, laptops, two
mobile workstations, installation and
appropriate chairs.
SPR, pg. 22: 51 percent of the
necessary equipment for this
capability does not exist or is not in
place across the state. Gaps include
the lack of inadequate EOC facilities,
lack of updated and functional EOC
equipment/technologies, and other
equipment relating to the functional
areas within this core capability.
The transceiver will increase
interoperable communications
between county and state by
providing PACE redundancy.
Upgrades to mobile communication
van will add a mobile capability to
the current stationary Emergency
Operations Center to be located at
the Incident Command Post giving
Incident Command immediate
access to jurisdictional assets.
Additionally, it extends the
capability of Emergency
Management Division, which is
currently staff limited, by providing
activated staff direct access to on-
scene information.
Update and revise the Emergency
Support Functions and the EOC
Activation Plan supporting the CEMP
to align with Mason County's
operational approach to using
ICS/Area Command during disaster
response.
The CEMP is a requirement of RCW
38.52.033 (3) and needs reviewed/
updated every 5 years. Our current
plan required review in 2024.
Revisions will provide clarity on the
county's roles and responsibilities
for emergency management,
ensuring plans are in place for a
smooth transition of governmental
operations, emergency activation,
and disaster response.
DHS-FEMA-EMPG-FY25 Page 47 of 49 Mason County, E26-303
Attachment E
TIMELINE
FY 2025 Emergency Management Performance Grant
The purpose of this attachment is to identify applicable and agreed upon due dates for Grant Agreement
milestones to include deliverables that must be submitted to the Department. Both the Department and the
Subrecipient shall monitor adherence with the dates below.
DATE TASK
June 1, 2025 Grant Agreement Start Date
July 31, 2026 Submit reimbursement request
September 30, 2026 Grant Agreement End Date – all work must be complete
November 15, 2026 Submit final reimbursement request, final report, training
requirement report, and/or other deliverables.
The Subrecipient must request prior written approval from Department Key Personnel to waive
or extend a due date in the above Timeline.
For waived or extended reimbursement due dates, all allowable costs should be submitted on the
next scheduled reimbursement due date contained in the above Timeline.
DHS-FEMA-EMPG-FY25 Page 48 of 49 Mason County, E26-303
Attachment F
BUDGET
FY 2025 Emergency Management Performance Grant
The purpose of this attachment is to identify how the funding is budgeted for the identified activities in the Work
Plan. If funding is identified as not being required, contact the Department Key Personnel as soon as possible
so funding can be reallocated.
25EMPG AWARD 31,408.00$
SOLUTION
AREA BUDGET CATEGORY EMPG AMOUNT MATCH AMOUNT
Personnel & Fringe Benefits -$ -$
Travel/Per Diem -$ -$
Supplies -$ -$
Consultants/Contracts -$ -$
Other -$ -$
Subtotal -$ -$
Personnel & Fringe Benefits -$ 13,678$
Travel/Per Diem -$ -$
Supplies -$ -$
Consultants/Contracts 17,320$ 17,730$
Other -$ -$
Subtotal 17,320$ 31,408$
Personnel & Fringe Benefits -$ -$
Travel/Per Diem -$ -$
Supplies -$ -$
Consultants/Contracts -$ -$
Other -$ -$
Subtotal -$ -$
Personnel & Fringe Benefits -$ -$
Travel/Per Diem -$ -$
Supplies -$ -$
Consultants/Contracts -$ -$
Other -$ -$
Subtotal -$ -$
Equipment 14,088$ -$
Subtotal 14,088$ -$
Personnel & Fringe Benefits -$ -$
Travel/Per Diem -$ -$
Supplies -$ -$
Consultants/Contracts -$ -$
Other -$ -$
Subtotal -$ -$
Indirect -$ -$
Indirect Cost Rate on file 0.00%N/A
TOTAL Grant Agreement AMOUNT:31,408$ 31,408$
for Time Period of:
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The Subrecipient will provide a match of $31,408 of non-federal origin, 50% of the total project cost (local budget
plus EMPG award).
Cumulative transfers to budget categories in excess of ten percent (10%) of the Grant Agreement Amount will
not be reimbursed without prior written approval from the Department.
Funding Source: U.S. Department of Homeland Security - PI# 753PT – EMPG
DHS-FEMA-EMPG-FY25 Page 49 of 49 Mason County, E26-303
Attachment G
BUILD AMERICA, BUY AMERICA ACT SELF-CERTIFICATION
The undersigned certifies, to the best of their knowledge and belief, that:
The Build America, Buy America Act (BABAA) requires that no federal financial assistance for “infrastructure”
projects is provided “unless all of the iron, steel, manufactured products, and construction materials used in the
project are produced in the United States.” Section 70914 of Public Law No. 117-58, §§ 70901-52.
The undersigned certifies that for the Insert Project Name and Location that the iron, steel, manufactured
products, and construction materials used in this contract are in full compliance with the BABAA requirements
including:
1. All iron and steel used in the project are produced in the United States. This means all manufacturing
processes, from the initial melting stage through the application of coatings, occurred in the United States.
2. All manufactured products purchased with FEMA financial assistance must be produced in the United
States. For a manufactured product to be considered produced in the United States, the cost of the
components of the manufactured product that are mined, produced, or manufactured in the United States
is greater than 55% of the total cost of all components of the manufactured product, unless another
standard for determining the minimum amount of domestic content of the manufactured product has been
established under applicable law or regulation.
3. All construction materials are manufactured in the United States. This means that all manufacturing
processes for the construction material occurred in the United States.
“The [Contractor or Subcontractor], ______________________, certifies or affirms the truthfulness and
accuracy of each statement of its certification and disclosure, if any. In addition, the [Contractor or
Subcontractor] understands and agrees that the provisions of 31 U.S.C. Chap. 38, Administrative Remedies for
False Claims and Statements, apply to this certification and disclosure, if any.”
Signature of [Contractor’s or Subcontractor’s] Authorized Official
Enter Name and Title
Name and Title of [Contractor’s or Subcontractor’s] Authorized Official
Date
Washington Military Department Contract Number:___
Debarment, Suspension, Ineligibility or Voluntary Exclusion Certification Form
NAME
Doing business as (DBA)
ADDRESS
Applicable Procurement
or Solicitation #, if any:
WA Uniform Business
Identifier (UBI)
Federal Employer Tax
Identification #:
This certification is submitted as part of a request to contract.
Instructions For Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion--Lower
Tier Covered Transactions
READ CAREFULLY BEFORE SIGNING THE CERTIFICATION. Federal regulations require contractors and bidders to sign and
abide by the terms of this certification, without modification, in order to participate in certain transactions directly or
indirectly involving federal funds.
1. By signing and submitting this proposal, the prospective lower tier participant is providing the certification set out
below.
2. The certification in this clause is a material representation of fact upon which reliance was placed when this
transaction was entered into. If it is later determined that the prospective lower tier participant knowingly rendered an
erroneous certification, in addition to other remedies available to the Federal Government the department or agency
with which this transaction originated may pursue available remedies, including suspension and/or debarment.
3. The prospective lower tier participant shall provide immediate written notice to the department, institution or office to
which this proposal is submitted if at any time the prospective lower tier participant learns that its certification was
erroneous when submitted or had become erroneous by reason of changed circumstances.
4. The terms covered transaction, debarred, suspended, ineligible, lower tier covered transaction, participant, person,
primary covered transaction, principal, proposal, and voluntarily excluded, as used in this clause, have the meaning
set out in the Definitions and Coverage sections of rules implementing Executive Order 12549. You may contact the
person to which this proposal is submitted for assistance in obtaining a copy of those regulations.
5. The prospective lower tier participant agrees by submitting this proposal that, should the proposed covered
transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is
proposed for debarment under the applicable CFR, debarred, suspended, declared ineligible, or voluntarily excluded
from participation in this covered transaction, unless authorized by the department or agency with which this
transaction originated.
6. The prospective lower tier participant further agrees by submitting this proposal that it will include this clause titled
``Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion-Lower Tier Covered
Transaction,'' without modification, in all lower tier covered transactions and in all solicitations for lower tier covered
transactions.
7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered
transaction that it is not proposed for debarment under applicable CFR, debarred, suspended, ineligible, or voluntarily
excluded from covered transactions, unless it knows that the certification is erroneous. A participant may decide the
method and frequency by which it determines the eligibility of its principals. Each participant may, but is not required
to, check the List of Parties Excluded from Federal Procurement and Non-procurement Programs.
8. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to
render in good faith the certification required by this clause. The knowledge and information of a participant is not
required to exceed that which is normally possessed by a prudent person in the ordinary course of business activity.
9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered transaction
knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under applicable
CFR, suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other
remedies available to the Federal Government, the department or agency with which this transaction originated may
pursue available remedies, including suspension and/or debarment.
Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion--Lower Tier
Covered Transactions
The prospective lower tier participant certifies, by submission of this proposal or contract, that neither it nor its
principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded
from participation in this transaction by any Federal department or agency. Where the prospective lower tier
participant is unable to certify to any of the statements in this certification, such prospective participant shall
attach an explanation to this form.
Bidder or Contractor Signature: _______________________________________ Date: _____________
Print Name and Title: _______________________________________________
E26-303
Mason County Division of Emergency Management
100 W Public Works Dr
Shelton, WA 98584 232-002-101 91-6001354
Travis Adams, County Administrator
Washington Military Department Contract Number:___
FEDERAL DEBARMENT, SUSPENSION
INELIGIBILITY and VOLUNTARY EXCLUSION
(FREQUENTLY ASKED QUESTIONS)
What is “Debarment, Suspension, Ineligibility, and Voluntary Exclusion”?
These terms refer to the status of a person or company that cannot contract with or receive grants from a federal agency.
In order to be debarred, suspended, ineligible, or voluntarily excluded, you must have:
• had a contract or grant with a federal agency, and
• gone through some process where the federal agency notified or attempted to notify you that you could not contract
with the federal agency.
• Generally, this process occurs where you, the contractor, are not qualified or are not adequately performing under a
contract, or have violated a regulation or law pertaining to the contract.
Why am I required to sign this certification?
You are requesting a contract or grant with the Washington Military Department. Federal law (Executive Order 12549)
requires Washington Military Department ensure that persons or companies that contract with Washington Military
Department are not prohibited from having federal contracts.
What is Executive Order 12549?
Executive Order 12549 refers to Federal Executive Order Number 12549. The executive order was signed by the
President and directed federal agencies to ensure that federal agencies, and any state or other agency receiving federal
funds were not contracting or awarding grants to persons, organizations, or companies who have been excluded from
participating in federal contracts or grants. Federal agencies have codified this requirement in their individual agency
Code of Federal Regulations (CFRs).
What is the purpose of this certification?
The purpose of the certification is for you to tell Washington Military Department in writing that you have not been
prohibited by federal agencies from entering into a federal contract.
What does the word “proposal” mean when referred to in this certification?
Proposal means a solicited or unsolicited bid, application, request, invitation to consider or similar communication from
you to Washington Military Department.
What or who is a “lower tier participant”?
Lower tier participants means a person or organization that submits a proposal , enters into contracts with, or receives a
grant from Washington Military Department, OR any subcontractor of a contract with Washington Military Department. If
you hire subcontractors, you should require them to sign a certification and keep it with your subcontract.
What is a covered transaction when referred to in this certification?
Covered Transaction means a contract, oral or written agreement, grant, or any other arrangement where you contract
with or receive money from Washington Military Department. Covered Transaction does not include mandatory
entitlements and individual benefits.
Sample Debarment, Suspension, Ineligibility, Voluntary Exclusion Contract Provision
Debarment Certification. The Contractor certifies that the Contractor is not presently debarred, suspended,
proposed for debarment, declared ineligible, or voluntarily excluded from participating in this Contract by any
Federal department or agency. If requested by Washington Military Department, the Contractor shall complete
a Certification Regarding Debarment, Suspension, Ineligibility, and Voluntary Exclusion form. Any such form
completed by the Contractor for this Contract shall be incorporated into this Contract by reference.
E26-303
INSTRUCTIONS FOR THE SIGNATURE AUTHORIZATION FORM (SAF)
This form identifies the authorizing authority(ies) and person(s) who have the authority to sign
agreements, amendments, and requests for reimbursement. It is required for the management
of your agreement with the Washington Military Department (WMD). Please complete all
sections. The signature and/or e-signatures included on this SAF must match what is on the
agreement, amendment, debarment form, and A-19 invoice voucher submitted. It is required
that the signatures in WMD's files are current. Changes in staffing or responsibilities will require
a new SAF.
At least one person must be assigned to each of the three roles and the same person can
be assigned to multiple roles. If more than one individual will be signing an agreement,
amendment, or reimbursement request please make sure everyone signs this form. If
additional lines are needed, please fill out two forms and title them 1 of 2 and 2 of 2.
1. Authorizing Authority. Generally, the person(s) signing in this section heads the
governing body of the organization such as the board chair or mayor. In some cases, the
chief executive officer may have been delegated this authority.
2. Authorized to Sign Agreements / Amendments. The person(s) given the authority to
bind the agency/organization to the terms and conditions of the agreement. Usually, it is
the county commissioner, mayor, executive director, city clerk, etc.
3. Authorized to Sign Requests for Reimbursement. Often the executive director, city
clerk, treasurer, or administrative assistant have this authority. When a request for
reimbursement is received, the signature on the A-19 invoice voucher is verified that it
matches the signature on this form. It is advisable to have more than one person
authorized to sign reimbursement requests. This will help prevent delays in
processing a request if one person is temporarily unavailable. The payment can be
delayed if the request is presented without the proper signature.
Once filled out, send the original to WMD with the signed agreement. It is recommended you
keep a copy with the executed agreement in your files. Multiple grant agreements can be
included on one SAF if they are all under the same grant program (e.g., 22EMPG and
23EMPG). Two distinct grant programs cannot be included on the same SAF (e.g., SHSP and
EMPG).
If you have any questions regarding this form or to request new forms, please call your main
grant point of contact at WMD.
Revised 6_2026
Chapter 20 -Lactation Accommodation and Sanitary
Construction Worksite Policy
Purpose
This policy establishes Mason County's compliance obligations for providing break time and space for the
expression of breast milk under RCW 43.10.005 and chapter 49.92 RCW (effective January 1, 2027), and
for providing sanitary accommodations for construction workers under RCW 49.17.530 and WAC 296-
155-140.
Scope
This policy applies to all covered employees of Mason County who require accommodation for lactation
in county offices or at construction worksites. This policy is compliant with RCW 43.10.005 and effective
January 1, 2027 RCW 49.92)
Policy
1.1 Break Time
Mason County shall provide reasonable break time each time an employee has a need to express
breast milk, for up to two years after the birth of a child. Break time for this purpose is in
addition to meal and rest periods required under chapter 49.12 RCW. Employees shall not be
required to use paid leave during break time or travel time to express milk during work.
1.2 Location
Mason County shall provide a private location, other than a bathroom, for an employee to
express breast milk, if such a location exists at the place of business or worksite. If no such space
exists, the County will work with the employee to identify a convenient location and work
schedule that meets their needs.
1.3 Storage and Security
a. Where reasonably available, the County will provide access to hygienic refrigeration for the
storage of expressed milk. To maintain hygiene and avoid confusion with other stored food
items, expressed milk should be stored in a closed, opaque container or insulated bag in shared
refrigerator space.
b. Employees are responsible for securely storing any necessary equipment (breast pump, storage
containers, etc.) at their workstation or in another storage area agreed upon with their manager,
and for keeping milk expression areas clean using antimicrobial wipes.
1.4 Requesting Accommodation
Revised 6_2026
a. Employees shall notify their supervisor or Human Resources of the need for lactation
accommodation as early as practicable. Human Resources will identify appropriate space and
coordinate scheduling with the employee's department.
b. An employee may be requested to provide written certification regarding the need for
reasonable accommodation, except for the accommodations described in 1.1 and 1.2 above.
20.6 Section 2 — Sanitary Workplace Accommodation (Construction Worksites)
RCW 49.17.530 and WAC 296-155-140 require employers in the construction industry to
provide reasonable accommodations for workers who menstruate, express milk, or both.
2.1 Accommodations for Expressing Milk
The following accommodations apply to workers who express milk and engage in construction
activities, to ensure a comfortable and sanitary environment:
a. Flexible Scheduling — Workers will be allowed flexible work schedules, including breaks, to
provide time for milk expression.
b. Private, Sanitary Space — An area that is private, sanitary, and lockable where possible
(other than a bathroom) will be provided for expressing milk. This space will be free from
intrusion.
c. Milk Storage — Where reasonably available, the County will provide access to hygienic
refrigeration for the storage of expressed milk. To maintain hygiene and avoid confusion with
other stored food items, expressed milk should be stored in a closed, opaque container or
insulated bag in shared refrigerator space.
d. Employees are responsible for the secure storage of their own milk expression equipment
(breast pump, accessories, storage containers, etc.) in a personal locker, vehicle, or other location
designated by the employer. The County is not responsible for loss of or damage to personal
equipment stored in these locations.
e. Hand and Equipment Hygiene — A convenient water source for cleaning hands and milk
expression equipment will be provided in a private location near the expression area.
2.2 Accommodations for Menstruation
The following accommodations will be provided on all construction worksites for workers who
menstruate:
a. Bathroom Facilities — A bathroom will be available, either a minimum-sized portable
chemical toilet or access to a permanent structure with a bathroom. The bathroom will have an
internal latch to ensure privacy and prevent inadvertent entry.
Revised 6_2026
b. Adequate Time — Workers will be given sufficient time to accommodate clothing
adjustments when using bathroom facilities.
c. Menstrual Hygiene Products — Pads, tampons, and similar products will be provided at no
cost, either stocked in designated or gender-neutral bathrooms, or provided as individual kits for
workers who need them.
From:Connie Starkel
To:McKenzie Smith
Subject:Sandhill cemetery commissioner vacancy
Date:Monday, June 15, 2026 1:22:07 PM
This is my notice of interest to apply for the vacancy of serving on the Mason County Cemetery District No. 1
Board of Commissioners that manages the Twin Firs Cemetery on Sandhill, Belfair, Wa.
My address of has adjoining property lines with Twin Firs Cemetery.
I can be contacted by mail at Connie Lovelace
. Or by phone
Respectfully,
Connie Lovelace
Sent from my iPhone
STATE OF WASHINGTON
DEPARTMENT OF COMMERCE
1011 Plum Street SE PO Box 42525 Olympia, Washington 98504-2525 (360) 725-4000
May 16, 2024
Richard Dickinson
Mason County Utilities and Waste Management
100 W. Public Works Drive
Shelton, WA 98584
Dear Richard:
Congratulations! Governor Inslee recently signed the 2024 Supplemental State Capital Budget, which
includes an appropriation of $103,000 for the Water Valve-Pipeline, Intersection Replacement Project.
The Department of Commerce, which will administer the project, will retain three percent (up to a
maximum of $50,000) to cover our administrative costs. Accordingly, your net grant award will be
$99,910.
Prior to receiving funds, your organization will need to fulfill the following requirements:
Provide documentation of your organization’s financial ability to complete the project. All funds
from sources other than the state must be expended, raised, or secured by documented pledges or
loans.
For nonprofit grantees, any property relevant to the project must be owned or secured by a long-
term lease that remains in effect for a minimum of ten years following the final payment date the
date the facility becomes usable by the public, whichever is later. A lien on owned property is
also required when receiving grants over $250,000.
Prevailing wages must be paid for all construction labor costs incurred as of March 29, 2024.
Review by the Washington State Department of Archaeology and Historic Preservation and any
affected Tribes (Governor’s Executive Order 21-02).
Your project may also need to comply with the state’s green buildings standards (RCW 39.35D).
Additional details are available online within our CCF Resource Toolkit.
Please fill out the linked Contract Readiness Survey and submit at your earliest convenience.
Also enclosed is a comprehensive set of contracting guidelines to assist you with the process. If you
have any questions or need additional information, please contact your Project Manager, Dylan Godsey,
at 206-454-2257 or Dylan.Godsey@commerce.wa.gov.
Sincerely,
Addeline Craig, Managing Director
Community Capital Facilities
STATE OF WASHINGTON
DEPARTMENT OF COMMERCE
1011 Plum Street SE PO Box 42525 Olympia, Washington 98504-2525 (360) 725-4000
July 1, 2023
Loretta Swanson
Mason County
100 W Public Works Drive
Shelton, WA 98584
Dear Loretta:
Congratulations! Governor Inslee recently signed the 2023-25 State Capital Budget, which includes an
appropriation of $250,000 for the Regional Water & Sewer Upgrades (Rochester ) Project. The
Department of Commerce, which will administer the project, will retain three percent (up to a maximum
of $50,000) to cover our administrative costs. Accordingly, your net grant award will be $242,500.
Prior to receiving funds, your organization will need to fulfill the following requirements:
Provide documentation of your organization’s financial ability to complete the project. All funds
from sources other than the state must be expended, raised, or secured by documented pledges or
loans.
For nonprofit grantees, any property relevant to the project must be owned or secured by a long-
term lease that remains in effect for a minimum of ten years following the final payment date the
date the facility becomes usable by the public, whichever is later. A lien on owned property is
also required when receiving grants over $250,000.
Prevailing wages must be paid for all construction labor costs incurred as of May 16, 2023.
Review by the Washington State Department of Archaeology and Historic Preservation and any
affected Tribes (Governor’s Executive Order 21-02).
Your project may also need to comply with the state’s green buildings standards (RCW 39.35D).
Please fill out the linked Contract Readiness Survey and submit at your earliest convenience.
Also enclosed is a comprehensive set of contracting guidelines to assist you with the process. If you
have any questions or need additional information, please contact your Project Manager, Sheila Lee, at
(360) 878-1498 or sheila.lee@commerce.wa.gov.
Sincerely,
Tony Hanson, Deputy Assistant Director
Local Government Division
Attachment(s):
Eligible CDBG Public Service Activities
2026/2027 Proposed CDBG Public Service Grant Amounts
CDBG Fact Sheet
Public Hearing Notice