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2026/06/09 - Regular Packet
Board of Mason County Commissioners Draft Meeting Agenda Commission Chambers 411 N 5th St, Shelton, WA 98584 June 9, 2026 9:00 a.m. June 9.2 Commission meetings are live streamed at http://www.masonwebtv.com/ Regular Commission business meetings will be held in-person and via Zoom. Please click the Zoom meeting link posted on the Mason County homepage and use the “raise hand” feature to be recognized by the Chair to provide comment and testimony. Public comment and testimony can be provided in-person, via e-mail at msmith@masoncountywa.gov; mail in to the Commissioners’ Office at 411 N 5th St, Shelton, WA 98584; or call (360) 427- 9670 ext. 419. If you need to listen to the Commission meeting via telephone, please provide your telephone number to the Commissioners’ Office no later than 4:00 p.m. the Friday before the meeting. 1. Call to Order 2. Pledge of Allegiance 3. Roll Call 4. Correspondence and Organizational Business 4.1 Correspondence 4.2 Wake Board Advisory Committee Member Applications 5. Open Forum for Citizen Input Please see above options to provide public comment; 3 minutes per person, 15-minute time limit. 6. Adoption of Agenda Items appearing on the agenda after “Item 10. Public Hearings” may be acted upon before 9:15 a.m. 7. Approval of Minutes – June 1, 2026, Briefing Minutes 8. Approval of Action Agenda Items listed under “Action Agenda” may be enacted by one motion unless a Commissioner or citizen requests an item be removed from the Action Agenda and considered a separate item. 8.1 Approval of Warrants and Treasurer Electronic Remittances Claims Clearing Fund Warrant # 8121279-8121517 $1,288,082.67 Direct Deposit Fund Warrant # 126306-126711 $ 984,923.65 Salary Clearing Fund Warrant # 70089704-7009733 $ 631,481.88 8.2 Approval to set a Public Hearing for July 7, 2026, at 9:15 a.m. to consider the rezone of 2.26 acres of parcel no. 32030-14-90030 from Mixed Use (MU) to General Commercial (GC). 8.3 Approval to terminate the Consolidated Homeless Grant (CHG) contract with The Youth Connection. 8.4 Approval for the Chair to execute the County Road Administration Board (CRAB) Rural Arterial Program (RAP) contract amendment for Cloquallum Road Improvement Project from milepost 6.60 to milepost 7.80. 8.5 Approval of the lease extension agreement with the Victor Improvement Club (VIC) through December 8, 2026, for the purpose of allowing additional time to negotiate either the purchase of the property or revised lease terms for the sewer pump station site serving the North Bay Water Reclamation Facility collection system. 8.6 Approval to set a Public Hearing for July 7, 2026, at 9:15 a.m. to consider the eight (8) 2025 Open Space applications as recommended by the Assessor’s Office and Community Development. June 9, 2026 | Page 2 of 2 8.7 Approval of the letter of support Historic Preservation Grant for the Mason County Courthouse and approval to authorize Facilities to work with Helix Design Group to research qualified historic preservation contractors for exterior Courthouse restoration and assistance in developing project information necessary to pursue Historic Preservation Grant funding. 8.8 Approval of the Homeland Security Region 3 Mutual Aid Omnibus agreement. 8.9 Approval of the Resolution moving the Chief Public Defender from the Non-Represented Salary Scale to the Elected Official Appointed Flat Rate Scale that will allow the approved annual salary of $187,500. 8.10 Approval of the Resolution updating the Mason County Personnel Policy to include Chapter 2 Section 2.4 – Minor in the Workplace. 8.11 Approval of the following Mason County Officers, Employee’s and former Employee’s, pursuant to Mason County Ordinance 06-18, request for Defense & Indemnification coverage assigned by the County as named additional defendants in the case of Brandon Rubio v Mason County, et al., case no. C25-5716-TSZ-SKV, amended complaint served upon the county on May 26, 2026, via Prosecuting Attorney’s Office: Robert Decker, Dylan Helser, and Clayton Parson. 8.12 Approval of the Resolution establishing a temporary Wake Boat Advisory Committee. 9. Other Business (Department Heads and Elected Officials) 10. 9:15 a.m. Public Hearings and Items Set for a Certain Time Please see above options to provide public testimony; 10 minutes per person. 10.1 Public Hearing to consider amendments to Mason County Code Section 17.05.034 – Granting of Variances Authorized (continued). Staff: Kell Rowen 10.2 Public Hearing to consider adopting a Resolution confirming the Final Assessment Roll for Shetland Road Improvement District (RID) No. 2024-01 and certifying the assessment roll to the Mason County Treasurer for collection, a Resolution accepting the improved portion of Shetland Road into the Mason County road system, and an Ordinance establishing a 25 mile-per-hour (MPH) speed limit on the Shetland Road segment within RID No. 2024-01. Staff: Mike Collins 10.3 Public Hearing to consider amendments to Mason County Code Section 14.22.200 – Special Flood Risk Zone – Floodplain of the Skokomish River. Staff: Kell Rowen 10.4 Public Hearing to consider amendments to Mason County Code Title 17 related to densities in the Allyn and Belfair Urban Growth Areas (UGAs). Staff: Kell Rowen 11. Board’s Calendar and Reports 12. Adjournment MASON COUNTY TO: Board of Mason County Commissioners Reviewed FROM: Kariann Rutledge Ext. 380 DEPARTMENT: Support Services Action Agenda DATE: June 9th,2026 No. 4.1 ITEM: Correspondence 4.1.1 Received Correspondence regarding Timberland Regional Library Board of trustees from Barbara Byron;Victoria Loveland; Elizabeth Carp; Valerie Gerrits; TRL Patron; Kylie McQuarrie; and multiple from Kyle Kimball. 4.1.2 Received Temporary Discontinue Extension from Liquor and Cannabis for HAZY DAZE INC 4.1.3 Received Notice of Special Occasion License Application for ALLYN COMMUNITY ASSOCIATION and KIWANIS CLUB OF KRISTMAS TOWN, SHELTON,WASHINGTON. 4.1.4 Received Planning Advisory Commission application from Steven Scott Jonas. 4.1.5 Received Letter from Allison Smith regarding Follow-up Request regarding Cedar Street Road Maintenance and Hood Canal Terrace Responsibilities. 4.1.6 Received Employer-Union Pension Certificate from Western Conference of Teamsters Pension Trust. 4.1.7 Received Local Authority Renewal Notice from the Liquor and Cannabis Board. Attachments: Originals on file with the Clerk of the Board. From: Barbara Byron To: idovle(cbco.oacific.wa.us; lolsen(tco.pacific.wa.us;dtobin(cbco.oacific.wa.us; rick.hole(aloraysharbor.us; bocc©Iewiscountywa.gov; McKenzie Smith;carolina.mejia(a)co.thurston.wa.us;tve.menser@co.thurston.wa.us; wavne.fournier(c)co.thurston.wa.us;emily.clouse(c�co.thurston.wa.us Subject: Convene a public hearing on the terrible actions of the Timberland Regional Library Board of Trustees Date: Wednesday, May 27,2026 8:20:29 AM I am formally requesting that pursuant to RCW 27.12.190 the Thurston County Commissioners hold a hearing to remove Thurston county's trustee as member of the Timberland Regional Library Board of Trustees. WE DEMAND JUSTICE: Under RCW 27.12.190, the County Commissioners have the power to remove trustees for just cause. CONVENE A PUBLIC HEARING NOW. TRL Board Of "Trustees" claimed it was a mistake... THE RECORD PROVES IT WAS A CHOICE. They voted to approve unbalanced budgets for three consecutive years. They lied to County Commissioners, calling finances "stable" while the deficit grew. They ignored hundreds of emails from staff and patrons warning of disaster. They rewarded the very administrator responsible for the $3.8M loss with a job as interim director. Last Wednesday, the TRL Board of Trustees did the one thing the 2,700 people who signed this petition asked them not to do: they appointed TRL administrator Andrea Heisel as their interim director. Andrea is one of the three most powerful people at the library. She created the plan to lay off 61 people, oversaw the loss $4M taxpayer dollars, has slashed physical library collections in half in rural branches, and is now tasked with raising funds for a levy lift campaign. Unless Andrea and the Board can convince the public to give them more taxes to mismanage, there's no way to ensure our library system will outlast 2027. When announcing Andrea's new position, TRL Trustee Toni Gwin said she knew appointing her wasn't what the public wanted, but that she was personally committed to doing "the right thing, not the popular thing." Two days later, library staff asked Gwin if it was the "right thing" to ignore the request of 2,700 of the library's most ardent supporters and appoint an administrator as the new admin. Gwin told them that the library system has 80,000 users, so she isn't worried about the "minority" opinion of just 2,700 people. She went on to say that she's retired and has plenty of time to meet with each petitioner individually to explain why she is right and they are wrong. This overt dismissal by an unelected public servant who oversaw the destruction of an entire five-county library system is, frankly, appalling, and it can't go unignored. Sincerely, Barbara E. Byron, CPA From: vloveland To: idovle(cbco.pacific.wa.us; IolsenCaco.pacific.wa.us;dtobin0)co.pacific.wa.us;georgia.millerCa)graysharbor.us; rick.hole(cbaraysharbor.us; bocc(cblewiscountywa.gov; McKenzie Smith;carolina.meiiaCalco.thurston.wa.us; tve.menserCalco.thurston.wa.us;wayne.fournier(abco.thurston.wa.us;emily.clouseCc co.thurston.wa.us Cc: doavne@ci.olvmoia.wa.us;vhuvnhCcbci.olvmoia.wa.us;dmadrone@ci.olvmoia.wa.us;coilman@ci.olvmoia.wa.us; kareen(cbci.oIvmoia.wa.us;rvandero 3ci.olymoia.wa.us; pberendtCoci.olymoia.wa.us Subject: URGENT: Requesting your presence to Save TRL Now. Date: Tuesday,May 26,2026 1:39:22 AM Dear Commissioners and Community leaders, I am writing to invite you to attend the meeting on Zoom May 27th @5:30pm on behalf of all 5 counties that are about to lose their vitally important libraries. Info and Zoom link can be found here. https://savetrinow.yourwebsitespace.com/ We are in this together. I am writing to request that all 5 counties work together to remove the corrupt Board of Trustees for TRL. You've been lied to. You were told that finances were stable for the last 3 years only to find a deficit of 3.8 million dollars with local tax payers money. You have the power to stop this grift by invoking RCW 27.12.190. The decision to hire one of the very people who caused toxic harm to our Library system speaks volumes as to the true intentions and integrity the Board of"trustees" holds for TRL. They lied to the community, held meetings, said they heard us. All of this is a smoke screen. What they don't want you to know is The Board and administration are in cahoots with each other and Thurston county media. or how abusive they have been to community-based staff. Or how much money they have wasted on a unused podcast room, survellieance software, and an employee experience specialist making $130,000 per year whilst removing the living of 61 workers. It is on public record that their former Financial specialist could not answer any question regarding finances, she was flown in, because she lived out of state. Brenda Lane called the Police on Friends of the Library for holding a bake sale. Mary Harrington made fun of friends for suggesting a bake sale. They think us puny and insignificant, which is often revealed in their"before meeting" remarks. Perhaps most telling of all is the lack of transparency, accountability and sincere apology. If a person committed Arson, then was granted control of the building, Would you stand by in complacency and hope it all works out? This cycle of abuse will only pick up momentum unless you stop it. Trust the history, not the promises. Andrea Heisl has nothing more than a social media influencer plan to get a Levy lift for the library. A successful Levy lift in these hard times requires public confidence and trust. No one wants to invest more monies into gross mismanagement. Libraries are vital hubs of the community. They have never been more important than they are right now. Commissioners, you have the chance to be the champions we need right now. Please invoke RCW 27.12.190. Sincerely, Victoria Loveland Sent with Proton Mail secure email. From: Elizabeth Caro To: idoyle co.pacific.wa.us; lolsenCabco.pacific.wa.us;dtobin(a�co.pacific.wa.us;georgia.miller graysharbor.us; rick.holeCcaaraysharbor.us; boccCcalewiscountvwa.00v;McKenzie Smith;carolina.meiia(a co.thurston.wa.us; rachel.grant(abco.thurston.wa.us;Tye Menser;wayne.fournier(i co.thurston.wa.us; em i ly.clouse(abco.thu rston.wa.us Subject: Remove TRL Trustees Date: Saturday,May 23,2026 11:24:52 AM Dear County Commissioners, I'm a Thurston County resident requesting that you immediately convene a hearing to assess the Timberland Regional Library board members' fitness to serve. We need you to insist upon an independent third-party investigation that focuses on the management practices that led to the budget crisis, including the part played by the TRL administrator your board members just appointed to lead the library for the foreseeable future. RCW 27.2.190 states that"a Trustee may be removed for just cause by the joint action of the Boards of County Commissioners of Grays Harbor, Lewis, Mason, Pacific, and Thurston Counties. After county commissioners have received a written complaint regarding a Trustee, a public hearing will be scheduled." I encourage you to ask board members these questions: • Why did you vote to approve an unbalanced budget on December 30, 2025?How does your approval of this unbalanced budget tally with your claims in January 2026 that you simultaneously couldn't have known this financial crisis was approaching and had no idea the situation was this dire? • Why did you repeatedly tell the public as well as government officials over the course of years that library finances were fine when there is ample public data showing they were not? Were you knowingly lying when you stated multiple times that the budget was fine, or was the lying a side effect of your incompetence and dereliction of duties? • Why haven't you acted on any of the staff and patron reports you've received for the last several years regarding a toxic, retaliatory culture at TRL? Do you actually read the emails you receive, as you claim, or are you lying about that, too? Which is it—that you didn't know about the problems, or that you read the emails? • What evidence does the Board have that the public doesn't that could possibly explain why one of the administrators responsible for losing our tax dollars—the very person who drew up the initial 61-person layoff plan that sparked this public outcry to begin with—is the right person to raise more library funds?And how is their choice to move forward with the one candidate the public asked them not to consider a step toward restoring the public trust that TRL has broken time and again for more than a decade now?What actions are they planning to take to restore that trust, and how will they prove that they're not going to throw away our increased tax dollars this time after 16 years of failure? Thank you, Elizabeth Carp From: Valerie Gerrits To: idoyle co.pacific.wa.us; lolsen(L co.oacific.wa.us;dtobin(cbco.oacific.wa.us;georgia.miller graysharbor.us; rick.holeCcaaraysharbor.us; boccCcalewiscountywa.gov; McKenzie Smith;carolina.meiia(cbco.thurston.wa.us; rachel.grant(abco.thurston.wa.us;tve.menser(ccbco.thurston.wa.us;wavne.fournier(c co.thurston.wa.us; em i lv.clouse(cbco.thu rston.wa.us Subject: Urgent from a local small business and avid libray user. Date: Friday,May 22,2026 8:56:57 AM I'm writing to express my deep disappointment with the Board's unanimous decision to appoint Andrea Heisel as Executive Director. I believe this decision seriously damages public trust and makes it much harder to gain community support for any future levy lift. Many staff members and community members have spoken openly about concerns regarding bullying, toxicity, and poor management tied to this leadership, yet those concerns appear to have been ignored. What is especially frustrating is that there were 19 other qualified candidates to choose from, including people with experience rebuilding trust and leading organizations through difficult times. Instead, the Board selected someone many people associate with the very culture that contributed to the current problems within the library system. While the community worked hard to protect jobs and support the library system, this appointment feels like a major step backward. I also worry about the impact this will have on staff morale and whether employees will feel safe, supported, and respected under this leadership. I strongly urge the Board to reconsider this appointment and select a leader who better reflects the values and expectations of the community. I also support the need for: • An independent third-party investigation into the management practices that contributed to the budget crisis and reports of bullying. • Greater community involvement and oversight in future leadership hiring decisions. If this decision stands, I believe there will be significant public backlash, including opposition to future levy measures and increased pressure for outside accountability and intervention. The community deserved an opportunity to move forward and rebuild trust. Unfortunately, this decision sends the opposite message. Valerie Gerrits Cedar Flats Flower Farm 5611 Cedar Flats Rd SW Olympia,WA 98512 509-990-8054 www.cedarflatsflowerfarm.com From: thetenofcups(a�gmail.com To: idoyle co.pacific.wa.us; lolsen(Lbco.pacific.wa.us;dtobin(cbco.oacific.wa.us;georgia.miller graysharbor.us; rick.hole(caaraysharbor.us; bocc(calewiscountywa.gov; McKenzie Smith;carolina.meiia(cbco.thurston.wa.us; rachel.grant(abco.thurston.wa.us;tve.menser(ccbco.thurston.wa.us;wavne.fournier(c co.thurston.wa.us; emilv.clouse(a co.thurston.wa.us Subject: Timberland Regional Library:same failed leaders promising change Date: Thursday,May 21,2026 5:46:03 PM The Timberland Regional Library Board of Trustees decided the best remedy for multi-year deficit budgets, layoffs, and branch closures, is promoting one of TRL's long-time executive leaders to the interim Executive Director position. Andrea Heisel has been entrusted by the Board to stop doing all the things she and her partners have been doing for years. Heisel promises to definitely start doing all the things she never got around to doing. Like listening to the staff and public when they have concerns like "public libraries should be staffed so disabled people can access services." HUNDREDS of community library advocates have been very vocal for months, we will not support a levy lid lift without the removal of the executives who blew through a $20,000,000 taxpayer fund in four years. The Board of Trustees told us they were definitely listening,then appointed one of disaster's architects anyway. The trustees even went so far yesterday as to tell the public appointing a current executive is a change from the status quo. We taxpayers, who TRL needs to pass a levy lid lift to survive, don't trust TRL executives OR the Board of Trustees anymore. The Trustees approved every one of those deficit budgets. They defended the previous Executive Director. They picked a status quo candidate and called it change. Why haven't the finance committee trustees Harrington and Gwin resigned in shame? Where's the accountability?! Signed, A TRL patron and Thurston County voter From: Kylie Mc0uarrie To: idoyle co.oacific.wa.us; Iolsen(L co.oacific.wa.us;dtobin(cbco.oacific.wa.us;Georgia Miller; rick.hole(a)graysharbor.us; boccCcalewiscountywa.gov; McKenzie Smith;carolina.meiia(cbco.thurston.wa.us; rachel.grant(abco.thurston.wa.us;tve.menser(abco.thurston.wa.us;wavne.fournier(c co.thurston.wa.us; em i ly.clouse(cbco.thu rston.wa.us Subject: In re TRL Board of Trustees:Immediate request to convene a public hearing pursuant to RCW 27.2.190, Date: Thursday,May 21,2026 1:15:50 PM Dear Boards of County Commissioners, As both a private,taxpaying citizen and the co-founder of the grassroots organization the Patron Coalition for Local Libraries(PCLL), I am writing to formally invite you to the next Timberland Regional Library Board of Trustees meeting,which will take place in the Amanda Park library branch at 5:30 pm on Wednesday, May 27th.This will be a hybrid meeting with public comment taken at the beginning from both in-person and online audience members. I am also writing to request that you immediately convene a hearing to assess the board members'efficacy, integrity,and fitness to serve.The public needs you to immediately intervene and insist upon an independent third- party investigation that focuses on the management practices that led to the budget crisis, including the part played by the TRL administrator your board members just appointed to lead the library for the foreseeable future. I am making this request pursuant to RCW 27.2.190,which states that"a Trustee may be removed for just cause by the joint action of the Boards of County Commissioners of Grays Harbor, Lewis, Mason, Pacific,and Thurston Counties.After county commissioners have received a written complaint regarding a Trustee,a public hearing will be scheduled." From January through today,the Board of Trustees as well as the Boards of County Commissioners have seemed content with the narrative that the loss of funds was the result of an honest mistake made by well-intentioned people who simply lacked the information or power to forestall this deficit. For months now,the public and staff have been sending the BOCCs and the Board of Trustees hard proof that this is not the case—that even if the money was lost by mistake,there were dozens of red flags along the way where administrators and board members could have intervened and,every time,opted not to.The public's specific, point-blank questions about library funding, finances,and administrators have been hand-waved away by TRL Board members who seem determined to treat the public as an obstacle rather than a partner in safeguarding the public services we,the taxpayers, have paid for. We've now arrived at a worst-case scenario where the Board has appointed a person who actively contributed to the deficit to head the movement to request more tax dollars from the public.This is a criminal, unconscionable move that the public cannot endorse,and as the people who appointed these individuals, it is your job to take immediate action to call them to account. In case I haven't been clear enough, let me explicitly state that losing$3.8M does not happen by accident—and even if it does,the bare minimum outcome should be the immediate removal of anyone who allowed this loss to happen,complete with a public apology. It is absurd and obscene that the same Board that signed off on this loss just appointed one of the key players in the financial debacle to lead the library through an additional request for taxpayer funds. There are clear,well-documented legal reasons for you to convene a hearing and remove your board members from power. I have outlined them before, but I am going to do so again and insist that you see these items not as accidents or mistakes made by good people but as fireable offenses that require public accountability from those who let this happen. First,the Board has stated multiple times that it had no idea a budget crisis was occurring.They also stated multiple times on the record that the library finances were in the black at a time when the finances were clearly, demonstrably in the red. Indeed,on Tuesday. May 20th.2025,Trustees Blanton and Mittge told the Lewis County Board of County Commissioners, "Fiscally,we are in really pretty good shape," Blanton said. "Over the years, it's always up and down with tax revenues,etc., but we have figured out through TRL a lot of ways to make sure that we have stable services that we bring and that we are not in flux."The Board's annual performance reviews of Cheryl Heywood all call her out for being financially responsible and ensuring revenue was outpacing expenses during the exact time periods in which expenditures had already started outpacing revenue. By this point,the state auditor's office had already published data showing TRL was on track to hit a massive financial cliff by 2023 —and all of this data was publicly available,easy to access,and easy to understand. None of the current Board members have clearly answered the question, "Were you lying when you commended Cheryl for her balanced budget and told the BOCCs on the record that library finances were stable,or were you completely unaware of the massive deficit and therefore fully derelict in your legal duty to oversee the library's finances?" Similarly,in a presentation to the Pacific Board of County Commissioners last month,Trustee Gwin told the BOCC that the Trustees only ever looked at the library's revenue,which she believed was stable. However,as you can see in the"related docs"on the AV Capture Agenda for the 3/12/2026 Board meeting,the Board is required to review and approve financial documents multiple times per year.They sign off on all checks,approve all expenses,and are required to review a monthly Expense Approval Report by Fund.Again, I have to ask:was Ms.Gwin intentionally sidestepping her duties as a trustee,or is she simply so incompetent that she actually believes her fiscal responsibility was just to look at revenues, not expenses? Furthermore, it's still unclear if the Board didn't know about the coming crisis,or if they did know and chose to ignore it. For instance,the meeting minutes from the Board of Trustees meeting held Wednesday.January 28, 2026 show that around minute 13:86, "Trustee Harrington shares that the timing of this news is a surprise but the Board has known it was coming for a number of years."Similarly,during the Board of Trustees meeting held February 10, 2026,Trustee Mittge"acknowledges that Cheryl has been telling the Board for some time that expenditures would eventually outpace the revenues and it has now happened."This directly contradicts the Boards' previous statements that this financial cliff was a surprise.The BOCCs must ask their trustees point blank:which is it?Were you aware of the coming crisis or not? If so,why didn't you act to head it off?And if you weren't aware,why not, and what were you doing instead of your basic financial duty to shore up library finances? Additionally,the Board has explicitly voted to approve unbalanced budgets for years now.Trustee Mary Beth Harrington, head of the Board's finance committee(of which the only other member is Trustee Gwin), made the motion to approve the unbalanced 2026 calendar year budget of$29,002,000 in revenues and$32,811,282.89 in expenditures at a Board meeting on December 30,2025.You'll find this at minute 8:11 of the meeting recording. You will find the Board's approval of an unbalanced 2025 budget in the December 2024 meeting minutes and of an unbalanced 2024 budget in the December 2023 meeting minutes.Again,which is it:did the Board somehow not realize they were voting to approve an unbalanced budget?Or are they lying when they keep stating,on the record, that this was an unexpected financial cliff that they couldn't have possibly seen coming? Next, hundreds of patrons and staff members have emailed the board of trustees over the last several years notifying them of deep-rooted institutional problems at the library.Staff have asked them to investigate reports of a retaliatory culture; both staff and patrons(myself included) have tried to blow the whistle on everything from the problem of exorbitant administrative raises to the dangers of EAH-only libraries to the very real fear of retaliation circulating among staff.And yet,at a Q&A in McCleary last Tuesday,Trustee Gwin stated she wishes there had been a way for whistleblowers to come forward earlier because this could have prevented the entire mess.She and all the other trustees have also emphasized time and again that they read every single email that reaches their inbox— so which it?Do the trustees genuinely read their emails but don't see the need to follow up,or are they lying about their awareness of public opinion and staff concerns?Both of these things cannot be true at once,and since they're being repeated by the people who lost$3.8M tax dollars,it is essential for the public to understand if these board members are liars or simply incompetent.You can get to the root of the answers to these questions by convening the public hearing I am explicitly requesting you do per the RCW cited above. To recap, here are the questions you need to convene a hearing to require your appointees to answer in short order: • Why did you vote to approve an unbalanced budget on December 30,2025?How does your approval of this unbalanced budget tally with your claims in January 2026 that you simultaneously couldn't have known this financial crisis was approaching and had no idea the situation was this dire? • Why did you repeatedly tell the public as well as government officials over the course of years that library finances were fine when there is ample public data showing they were not, in fact,fine?Were you knowingly lying when you stated multiple times that the budget was fine,or was the lying a side effect of your incompetence and dereliction of duties? • Why haven't you acted on any of the staff and patron reports you've received for the last several years regarding a toxic, retaliatory culture at TRL? Do you actually read the emails you receive,as you claim,or are you lying about that,too?Which is it—that you didn't know about the problems,or that you read the emails? Finally and most importantly,we need you to ask:what evidence does the Board have that the public doesn't that could possibly explain why one of the administrators responsible for losing our tax dollars—the very person who drew up the initial 61-person layoff plan that sparked this public outcry to begin with—is the right person to raise more library funds?And how is their choice to move forward with the one candidate that over 2.600 members of the public asked them not to consider a step toward restoring the public trust that TRL has broken time and again for more than a decade now?What actions are they planning to take to restore that trust,and how will they prove that they're not going to throw away our increased tax dollars this time after 16 years of failure? I cannot stress enough that these were not missteps made in error. Everything I have outlined here,from the Board's choice not to address a levy lift earlier to the willful ignorance to TRL's personnel and culture problem,was an intentionally undertaken action. People made choices,and those choices led us to this outcome.The fact that none of the Board members have been held accountable for their choices is frankly enraging, but it's also unacceptable.As the commissioners who appointed these trustees,you must hold them publicly responsible. Please convene an immediate hearing,ask your trustees these hard questions, hold them responsible for their choices,and be transparent in appointing new,qualified trustees moving forward. Thank you, Kylie McQuarrie Co-founder, Patron Coalition for Local Libraries You can reach me at 801-318-2912 or via email at kylie.mcquarrie(@gmail.com. From: Kyle K To: bocc(a�lewiscountvwa.aov;McKenzie Smith Subject: RCW 27.12.190 Formal Request Date: Tuesday, May 26,2026 1:02:17 PM Hello Commissioners, I am formally requesting that pursuant to RCW 27.12.190 the Thurston County Commissioners hold a hearing to remove Brian Mittge and Hal Blanton as members of the Timberland Regional Library Board of Trustees. The grounds for this removal are: 1) Severe negligence in the oversight of TRL finances culminating in a$4 million budget shortfall 2) Exclusion of public voices from TRL decision making 3) Refusal to initiate a levy lid lift when specifically informed by the State Auditor's Office in 2019 that this would be necessary 4)Approval of massive salary increases both for the former Executive Director and by extension the admin team 5)Voting to hire as Interim Director an individual directly responsible for the $4m budget shortfall at TRL despite massive public and staff outcry 6) Failure to require multi-year financial projections from TRL administrators and rubberstamping of Executive Director policies without critical insight or pushback 7) Per RCW 27.12.190(10), failure to do all acts necessary for the orderly and efficient management and control of the library Thanks for your attention. Warm regards, Kyle Kimball Kyle Kimball, LLM kylerkimball@gmail.com From: Kyle K Subject: TRL appoints Interim Director Date: Thursday,May 21,2026 7:38:33 AM Hello County Commissioners, We've heard nothing back from the numerous emails the community has sent sent regarding the catastrophe taking place with our regional library system, so I'm assuming now the County Commissioners are fully on board with what has and continues to transpire. We just heard last night that the TRL Board of Trustees will be appointing Andrea Heisel to the interim director role. Andrea Heisel, who championed the colossal waste of money IMMS system. Andrea Heisel, who literally wrote the layoff plan which attempted to terminate 61 front line library staff based on the decade long financial nightmare she and the Board helped build. Andrea Heisel, who is DEEPLY distrusted by library staff and the community at large. You are allowing our most cherished public good to be pillaged by 5 trustees and a cabal of at best criminally negligent administrators. You are complicit with these decisions that are actively ending an entire regional library system that serves our most vulnerable populations. You are doing this. You. Best, Kyle Kimball Kyle Kimball, LLM kylerkimball(c gmail.com +1-206-665-3087 From: LCB Case Response To: hazydaze502Ca�yahoo.com Cc: McKenzie Smith;discontinuedbusinessCcalcb.wa.aov;iessica.oettevsCallcb.wa.aov;kandra.tinnerstet@lcb.wa.00v; iason.bellesCoblcb.wa.gov;alex.everson(c Icb.wa.gov;Iinda.thompson(c Icb.wa.aov;alex.steele(c Icb.wa.gov; david.iohnson(cblcb.wa.aov; Iinda.brock(allcb.wa.aov Subject: RE:Temporary Discontinue Extension Date: Tuesday,May 26,2026 9:51:45 AM Entity Name: HAZY DAZE INC Trade Name: HAZY DAZE Location Address: 1982 NE OLD BELFAIR HWY,BELFAIR,WA„98528-9656 License #: 412452 EO code: 7B UBI: 603513448 The temporary discontinued business issued for the above license number and location has been extended and now expires on July 29th, 2026. You must remain in compliance with all license fees and tax reporting requirements and report any changes in circumstance to your Enforcement Officer. Please note you may not resume business without prior authorization from the Liquor and Cannabis Board. You can request to reactivate your license by logging in to your account on the LCB Portal when you are ready to resume business. Please allow time to process the request. Sincerely, Customer Service Unit Licensing & Regulation (360) 664-1600 Thank you for visiting the Liquor and Cannabis Board. Our mission is to promote public safety, public health, and trust through fair administration, education, and enforcement of liquor, cannabis, tobacco, and vapor laws. thread::Tpxae S 0 aLA-8 6 W L HquON 9 C c:: Washington State Liquor and Cannabis Board Licensing Division:Alcohol Unit ^`°`"`"°• Washington State 1025 Union Ave SE, P.O. Box 43098 Liquor and Cannabis Board Olympia, WA 98504-3098 X_ Customer Service: (360)664-1600 Fax: (360)753-2710 Website:www.Icb.wa.gov NOTICE OF SPECIAL OCCASION LICENSE APPLICATION RETURN THIS NOTICE TO: LARESP0NSE(a_LCB.WA.G0V May 21,2026 To: MASON COUNTY COMMISSIONERS Organization Name:ALLYN COMMUNITY ASSOCIATION Organization Address: 18400 E STATE ROUTE 3,ALLYN,WA, USA, 98524 Contact Name:VERONICA COLBURN Contact DOB: 1/10/1963 Contact Phone: 360-275-5002 Special Occasion#: 035764 Event Date(s)/Time: 7/17/2026-7/19/2026; 07/17-5:00PM TO 10:00PM 07/18- 11:00AM TO 10:00PM 07/19- 11:00AM TO 8:OOPMALLYN DAYS 2026 Event Location(s): THE PORT OF ALLYN - 18560 E STATE ROUTE 3, ALLYN,WA 98524 A SPECIAL OCCASION LICENSE ALLOWS THE ORGANIZATION TO: _Sell beer for consumption at the above specified date,time, and location. _Sell wine for consumption at the above specified date,time, and location. _Sell spirits by the individual serving for consumption at the above specified date,time, and location. _Sell beer,wine and spirits in unopened bottles or packages in limited quantities for off premise consumption at the above specified date,time, and location. You have 20 days from the date of this notice to provide input regarding this application. If we do not receive a response within 20 days,we will assume you have no objections to the issuance of the license. If you need additional time to respond,you must submit a written request with your reason(s)for an extension of up to 20 days. 1. Do you approve of the applicant? YES NO 2. Do you approve of the event location? YES NO If you have indicated disapproval of the applicant, location,or both, please submit a statement of all facts on which your objection(s) are based. Date Signature of Mayor, City Manager, County Commissioner or Designee Washington State Liquor and Cannabis Board Licensing Division:Alcohol Unit ^`°`"`"°• Washington State 1025 Union Ave SE, P.O. Box 43098 Liquor and Cannabis Board Olympia, WA 98504-3098 Customer Service: (360)664-1600 Fax: (360)753-2710 Website:www.Icb.wa.gov NOTICE OF SPECIAL OCCASION LICENSE APPLICATION RETURN THIS NOTICE TO: LARESP0NSE(a_LCB.WA.G0V May 28,2026 To: MASON COUNTY COMMISSIONERS Organization Name: KIWANIS CLUB OF KRISTMAS TOWN, SHELTON,WASHINGTON Organization Address: P O BOX 777, SHELTON, WA, USA,98584 Contact Name: MARK ZIEGLER Contact DOB: 8/2/1970 Contact Phone: 360-490-2969 Special Occasion#: 036207 Event Date(s)/Time: 7/10/2026-7/12/2026; 7/12 4PM- 11 PM; 7/13 12PM - 11 PM; 7/14 12PM -3PMBLUEGRASS FROM THE FOREST Event Location(s): SOUTH MASON SOCCER PARK(OUTDOORS)-2102 E JOHNS PRARIE RD, SHELTON,WA 98584 A SPECIAL OCCASION LICENSE ALLOWS THE ORGANIZATION TO: _Sell beer for consumption at the above specified date,time, and location. _Sell wine for consumption at the above specified date,time, and location. _Sell spirits by the individual serving for consumption at the above specified date,time, and location. _Sell beer,wine and spirits in unopened bottles or packages in limited quantities for off premise consumption at the above specified date,time, and location. You have 20 days from the date of this notice to provide input regarding this application. If we do not receive a response within 20 days,we will assume you have no objections to the issuance of the license. If you need additional time to respond,you must submit a written request with your reason(s)for an extension of up to 20 days. 1. Do you approve of the applicant? YES NO 2. Do you approve of the event location? YES NO If you have indicated disapproval of the applicant, location,or both, please submit a statement of all facts on which your objection(s) are based. Date Signature of Mayor, City Manager, County Commissioner or Designee Entry#: 75 - Planning Advisory Commission (PAC) Status: Submitted Submitted: 5/26/2026 3:29 PM S, CooNTo Advisory Board Name: Planning Advisory Commission (PAC) 1854 Name: Today's Date: STEVEN SCOTT JONAS 5/26/2026 Address Voting Precinct: Phone Email ( Community Service: Employment: Volunteer and Board of Director Lake Wilderness Arboretum. Retired, Volunteer and Board of Director Maple Valley Emergency Worked History: services and Food Bank. 46 years' experience in Water and Wastewater industry: City of Maple Valley Planning Board. City of Bellevue. Public Works Operations Manager, 30 years. Water For People. Sammamish Plateau Water and Sewer District. Operations Victor Improvement Club Treasurer. Manager 11 years. City of Tacoma.Tacoma Public Utilities Management Analyst 3 AMI Project, 5 years. Committees and memberships: American Waterwork Association 30+ years Pacific Northwest AWWA King County subsection. Past president, Treasurer. Worked on several regional and advisory committees Puget Sound Water Redundancy Advisory Committee Tacoma Everett and Seattle. Gave several presentations at regional and national conferences. What do you perceive is the role or purpose of this advisory board? The Mason County Planning Advisory Commission role: 1.Work as a team to research and advise the County Commissioners. 2.To advise the County Commissioners on policy related to the county comprehensive plan and on land use issues. 2. Help set the long-term direction or vision for the community's future. 3. Perform research and make recommendations on, shoreline master program, and land use regulations. What interest or skills do you wish to offer this advisory board? Planning Committee: Part of a team which research and developed a new shoreline master plan. Made several modifications to Comprehensive plans. Budgeting: Worked with several non-profits, operations, budgeting and grant writing. Working on a team developed several operating and capital budgets from 4-45 million. Enjoy working in teams. List any financial, professional, or voluntary affiliations that could create a potential conflict of interest: N/A Required Training: Yes or No: Participation is dependent on attending certain trainings such as the Open Public Meetings Act (OPMA) Yes and Public Records Act (PRA) trainings at no cost to you. Will you be able to attend such trainings? How much time can you commit to Are you a U.S. citizen and *For Civil Service applications ONLY,what this advisory board: Mason County resident? is your political party? Weekly Yes Received 05.28.2026 Commissioners Randy Neatherlin, Sharon Trask and Pat Tarzwell. Travis Adams,McKenzie Smith, Loretta Swanson,Mike Collins May 25, 2026 Mason County Commissioners 411 North 5th Street Shelton, Washington 98584 Re: Follow-Up Request Regarding Cedar Street Road Maintenance and Hood Canal Terrace Responsibilities Dear Mason County Commissioners, I am writing as a follow-up to my previous correspondence of May 6, 2026 regarding the ongoing issues involving Cedar Street road maintenance obligations and the Hood Canal Terrace development. To date, I have not received a response,and I am respectfully requesting any guidance or direction the County may be able to provide. As I explained in my earlier letter,the recorded Protective Covenants for Hood Canal Terrace (Mason County Auditor's File No. 1897518)clearly state that Hood Canal Terrace is responsible for 35%of the maintenance costs associated with the shared portion of Cedar Street between Highway 106 and Fifth Street. Despite repeated efforts over several years,the Hood Canal Terrace property owners have declined to organize an association, appoint a board, or contribute financially toward the maintenance and repair of the roadway. Our Lakewood Heights community has continued to bear the full financial burden of maintaining Cedar Street, including significant repairs resulting from underground water runoff and ongoing deterioration of the roadway. In addition,we recently encountered further conflict after one resident independently installed additional speed bumps on the roadway without consultation or apparent prior approval as required under Mason County Code provisions relating to fire apparatus access roads. At this point, we are simply trying to understand how we may move forward in a lawful and productive manner. Lakewood Heights will be holding its annual community meeting on June 3rd, and I would very much appreciate being able to inform our residents that we have at least received some response or direction from the County regarding these concerns. Specifically,we would appreciate guidance regarding the following: • Which County department,official,or agency should we be working with concerning enforcement of the Hood Canal Terrace covenants and roadway obligations? • Is there any County process available to assist communities in situations where a development has failed to organize the association contemplated within its recorded covenants? We have been advised that pursuing individual liens against each separate property would be extremely costly for our small community and would likely exceed the amount recoverable. We are therefore seeking guidance regarding whether there are any alternative enforcement options available when a development has failed to establish its required association or governing board. • Is it legally possible to pursue a lien or similar claim against the Hood Canal Terrace community collectively, given that they have never established an association or governing board as required by their own covenants? We are not attempting to create conflict with our neighbors. Rather,we are simply seeking fairness and accountability regarding shared road maintenance responsibilities that were formally established and recorded many years ago. We would sincerely appreciate any direction the County can provide so that our community may move forward in a lawful,reasonable,and constructive manner. Again, I appreciate your time and consideration. After being a Mason County resident for 66 years,this is the first time I have ever found it necessary to seek assistance from County leadership in this manner. We would sincerely appreciate any guidance you are willing to provide. Re ctfully, ison Smith 731 East Cedar Street Belfair, WA 98528 ft Western Cc»ference of Teamsters Pension rust An Eimployer-Employee Jointly Administered Pension Plan - Founded 1955 Northwest Adrn inistn•tive Office 2323 Eastlake Avenue East Seattle,WA 98102-3393 (800)531-1489 www.wctpension.org May 28, 2026 Pat Tarzwell,Chair Brian Blaisdell, Secretary-Treasurer Mason County Teamsters Local Union No. 252 411N5s' St 217EMainSt Shelton, WA 98584 Centralia, WA 98531 RE: General Services Labor Agreement effective January 1,2026 through December 31,2028 Contract#: MCNMA Employer#: 412822 To the Bargaining Parties: Your Collective Bargaining Agreement ("Agreement") referenced above has been accepted by the Western Conference of Teamsters Pension Trust. The Trust's records have been updated with the relevant information from the new Agreement. We have on file your jointly signed Employer-Union Pension Certificate ("E-U") binding the Parties to the Agreement and Declaration of Trust and Pension Plan which reiterate the Trust's policy that pension contributions are due and owing on all persons performing bargaining unit work regardless of job classifications and, at all times, reserves the right to audit Employer records and apply its interpretation of Trust policy. The terms of the E-U apply to the Collective Bargaining Agreement(collectively"Agreement"),a copy of which is enclosed for your convenience, and are perpetual in nature. The obligation to contribute to the Trust Fund will remain in effect beyond expiration of the Agreement. Please retain this letter to document acceptance of the Agreement. If you have any questions or concerns,please feel free to contact me at rconner@wctpt.com or(206)726-3297. Sincerely, * H Rebecca Conner, Sr. Staff Specialist Contract Review Enclosure: Employer-Union Pension Certificate THE WESTERN CONFERENCE OF TEAMSTERS PENSION TRUST FUND Recd 5/26/2026 EMPLOYER—UNION PENSION CERTIFICATION THE UNDERSIGNED EMPLOYER AND UNION HEREBY CERTIFY THAT A WRITTEN LABOR AGREEMENT IS IN EFFECT BETWEEN THE PARTIES PROVIDING FOR CONTRIBUTIONS TO THE WESTERN CONFERENCE OF TEAMSTERS PENSION TRUST FUND ('TRUST FUND") AND THAT SUCH AGREEMENT CONFORMS TO TI'E TRUSTEE POLICY ON ACCEPTANCE OF EMPLOYER CONTRIBUTIONS(AS REPRODUCED ON THE REVERSE OF THIS FORM) AND IS NOT OTHBRWU R DETRIMENTAL TO TILE PLAN.A COMPLETE COPY OF THE LABOR AGREEMENT 1S ATTACHED OR.IF NOT YET AVAILABLE WILL BE PURNISHED TO THE AREA ADMINISTRATIVE OFFICE AS SOON AS AVAILABLE THE UNDERSIGNED AGREE THAT THE PROVISIONS OF ANY MEMORANDUM OF UNDERSTANDING,SUPPLEMENT,AMENDMENT,ADDENDUM OR OTHER MODIFICATION OF THE LABOR AGREEMENT DIRECTLY OR INDIRECTLY AFFECTING THE EMPLOYER'S OBLIGATION TO CONTRIBUTE TO THE TRUST FUND SHALL NOT BIND THE TRUSTEES UNLESS AND UNTIL A COMPLETE WRITTEN AND SIGNED COPY OF THOSE PROVISIONS IS FURNISHED TO THE AREA ADMINISTRATIVE OFFICE AND ACCEPTED BY THE TRUSTEES,AND FURTHER AGREE TO FURNISH THOSE PROVISIONS TO THE AREA ADMINISTRATIVE OFFICE IN A TIMELY MANNER IF A NEW PENSION ACCOUNT,THIS EMPLOYER AG EBBS TO PROVIDE THE AREA ADMINISTRATIVE OFFICE WITH COMPLETED PAST EMPLOYMENT DATA FORMS. Te1E NEGOTIATING PARTIES CERTIFY THAT THIS DOCUMENT HAS NOT BEEN MODIFIED IN ANY MANNER. NAME OF EMPLOYER Mason County(General Services) NAME OF ASSOCIATION WAN ASSOCIATION Wilt AUTHORITY TO SIGN ON DEHALF OF EMPLOYERS,ATTACH LIST OF NAMES AND ADDRESSES OF EACH SUCH EMPLOYER STREET ADDRESS 411 North 5th St. CITY,STATE,ZIP CODE Shelton,WA 98584 EFFECTIVE DATE OF THIS LABOR AGREEMENT 111/26 . . 11/26 IF THIS CERTIFICATION IS SIGNED BY AN ASSOCIATION THE ASSOCIATION W IU ANT AND REPRESENTS THAT IT RAE wMrra4 AUTHORIZATION PROM BAH LISTED EMPLOYER TO SIGN THIS CBRTIEICATTONAND TO SIGN THIi LABOR AORAPMENT ON BEHALF OF SUCH EMPLOYER OF THE LABOR A 11RIAmlI'®NOT SIGNED BMP AYEAI INDICATE: NEW PENSION ACCOUNT BUT EMPLOYER RENEWAL El NT W PENSION ACCOUNT ® PREVIOUSLY MADE PENSION CONTRIBUTIONS fl EMPLOYER OWNERSHIP CHANGE ® DATE OF CHANGE SELLER EMPLOYER IS PART OF A CONTROLLED GROUP OF CORPORATIONS FOR FEDERAL TAX PURPOSES ❑ NAME OF PARENT COMPANY - STREET ADDRESS CITY,STATE,ZIP FOR LABOR'AGREEMENT RENEWALS: INDICATE PENSION ACCOUNT NUMBBR(8) 412822 EMPLOYER IS A: CORPORATION® PARTNERSHIP© UNINCORPORATED SOLE PROPRIETORSHIP PUBLIC ENTITY a LIMITED LIABILITY COMPANY❑(INDICATE-PARTNERSHIP❑CORPORATION O) (PARTNERS OR UNINCORPORATED OWNERS ARE INELIGIBLE TO PARTICIPATE PERSONALLY LY IN THIS TAX-EXEMPT TRUSTS APPROXIMATE NUMBER OF COVERED EMPLOYEES 53 THE UNDERSIGNED UNION AND EMPLOYER AGREE TO BE BOUND BY THE WESTERN CONFERENCE OP TEAMSTERS AGREEMENT AND DECLARATION OF TRUST AND PENSION PLAN AS NOW CONSTITUTED OR AS HEREAFTER AMENDED,AND TO BE BOUND BY THE ACTS OF THEIR RESPECTIVE UNION AND EMPLOYER TRUSTEES OR THEIR SUCCESSORS.TILE EMPLOYER AGREES TO PAY THE.TRUST FUND THE PENSION CONTRIBUTIONS SPECIFIED IN THE LABOR AGREEMENT WITH THE UNION. THE UNDERSIGNED UNION AND EMPLOYER SHALL BECOME PARTIES TO SAID AGREEMENT AND DECLARATION OF TRUST UPON ACCEPTANCE AS SUCH BY THE TRUSTEES. UPON THE EXPIRATION OF THIS OR ANY SUBSEQUENT LABOR AGREEMENT,THE EMPLOYER AGREES TO CONTINUE TO CONTRIBUTE TO THE,TRUST FUND IN THE SAME AMOUNT AND MANNER AS REQUIRED IN THE MOST RECENT EXPIRED LABOR AGREEMENT UNTIL SUCH A TIME AS THE UNDERSIGNED EITHER NOTIFIES THE OTHER PARTY IN WRITING (WITH A COPY TO THE TRUST FUND)OF ITS INTENT TO CANCEL SUCH OBLIGATION FIVE DAYS AFTER RECEIPT OF NOTICE OR ENTERS INTO A SUCCESSOR LABOR AGREEMENT WHICH CONFORMS TO THE TRUSTEE POLICY,WHICHEVER EVENT OCCURS FIRST.SIMILARLY,THE TRUSTEES RESERVE TEE RIGHT TO G LYE NOTICE TO THE EMPLOYEE AND UNION OF INTENT TO TERMINATE ACCEPTANCE OF FURTHER CONTRIBUTIONS PROM THE EMPLOYER.THE UNDERSIGNED AGREES THAT UPON RENEWAL OF THE LABOR AGREEMENT A COMPLETE COPY OF THE RENEWED LABOR AGREEMENT, INCLUDING MODIFICATIONS TO THE AGREEMENT,WILL BE FURNISHED TO THE AREA ADMINISTRATIVE OFFICE AS SOON AS AVAILABLE; AND,UPON WRITTEN ACCEPTANCE OF THE RENEWED LABOR AGREEMENT BY THE TRUSTEES, THE FOREGOING TERMS OF THE EMPLOYER-UNION PENSION CERTIFICATION SHALL BE APPLICABLE TO SUCH RENEWAL OF THE LABOR AGREEMENT. THE UNDERSIGNED UNION AND EMPLOYER ACKNOWLEDGE RECEIPT OF THE TRUSTEE POLICY ON ACCEPTANCE OF EMPLOYER CONTRIBUTIONS EFFECTIVE APRIL 1,1910 AND OF THE TRUSTEE POLICY ON ACCEPTANCE OF EXTENDED,RENEWED,MODIFIED OR REPLACED PENSION AGREEMENTS WHERE THE EMPLOYER IS ON REPERRALTO DE NEW ' LLBCTION ATTORNEYS. UNION s nion Local No. 252 EMPL R_MasonCounty(GeneralServices) BY __DATE______ BY DATE TUAB • (SIGNA ) Tian-Blaisdell ç' "Taaa-u \\ (PRINT NAIá OP INDIVIDGAL SIGNING) (PRINT NAME OP INDIVIDUAL SIGNING) TITLE Secretary-Treasurer PHONE NO. 360-736-9979 TITLE PHONE NO,�TIO(}�hfl-gl_n9-o ACCEPTED BY THE TRUSTEES OF STERN CONFERENCE OF TEAMSTERS PENSION TRUST FUND. BYf/f, DATE 05/28/2026 TRUSTEE POLICY ON ACCEPTANCE OF EMPLOYER CONTRIBUTIONS EFFECTIVE APRIL 1, 1970 (As revised for amendments, extensions and new Pension Agreements effective on or after January 1,2020) It is the policy of the Trustees of the Western Conference of Teamsters Pension Trust Fund to accept as Employer Contributions only payments made in accordance with a Pension Agreement that is not detrimental to the Plan. The determination of whether or not a Pension Agreement is detrimental to the Plan shall be made by the 'Trustees in their sole discretion. However,the list of provisions that follows is furnished as an illustration of those whose inclusion in a Pension Agreement may result in a determination by the Trustees that the Pension Agreement is detrimental to the Plan. It should be noted,however,that the list is not intended as an inclusive list of all such types of provisions. I. Provisions that limit the employees on whose account contributions are to be made to those above a specific age. 2. Provisions that limit the employees on whose account contributions are to be made to those who will be eligible for retirement within a specified period. 3. Provisions that limit the persons on whose account contributions arc to be made to those who have satisfied a specific minimum period of employment or seniority, except that persons performing the work of the bargaining unit may, for a period not to exceed ninety (90) calendar days, be covered under a contribution rate not less than ten (10) cents per hour, including PEER, from their first date of employment or utilization. 4. Provisions that limit.the employees on whose account contributions are to be made to those who have worked more than a specified minimum number of hours in a particular period. 5. Provisions that permit contributions on a basis that will produce a contribution less than on all straight time hours worked by the employee, provided that for purpose of this rule paid vacation and paid holiday hours shall be included in straight time hours worked. 6. Provisions which permit or require pension contributions for persons who are not performing the work of the bargaining unit. 7. Provisions which reduce contributions for each compensable hour to less than that which applied prior to any date, except as provided in Number 3 above. 8. Provisions that provide different contribution rates within the same job classification other than during the specified waiting period as defined in Number 3 above. (Different contribution rates for substantially different job descriptions or classifications are pprntissible as determined by the Trustees in their sole discretion. To illustrate this concept: driver, warehouse, office, mechanic, sales, production would be considered substantially different descriptions/classifications under this provision.) In administering the foregoing provisions, the 'l'rustees, with regard to the interpretation of these Guidelines, will attempt to accommodate the bona fide needs of the parties to Pension Agreements as long as the Pension Agreements are not detrimental to the Plan. The Trustees, while retaining sole discretion over these issues, invite the parties to Pension Agreements to present proposals to the Trustees in advance of their adoption so that the 'Trustees may advise the parties on the acceptability of such proposals. TRUSTEE POLICY ON ACCEPTANCE OF EXTENDED, RENEWED, MODI TIED OR REPLACED PENSION AGREEMENTS WHERE EMPLOYER IS ON REFERRAL TO DELINQUENCY COLLECTION ATTORNEYS If a Covered Employer has been on referral to the Trust Fund's attorneys for a period of three months or more for collection of delinquent pension contributions due under a Pension Agreement, then the decision of whether to accept as a Pension Agreement any extensions, renewal, modification or replacement of that Pension Agreement shall be made by the Chairman and Co- Chairman/Secretary,acting jpintly, rather than by an Area Administrative Office of the Trust Fund. This Policy shall not apply to an extension, renewal, modification or replacement of a Pension Agreement where the sole reason the Covered Employer is on referral is a delinquency discovered through an examination of the books and records of the Covered Employer by the:'I'rustees or their representatives or resulting from a Trust billing for contribution amounts supplemental to amounts the Covered Employer has reported to the"Trust Fund on monthly transmittal report forms. This Policy is supplemental to, and not in derogation of, the existing authority of the Chairman and Co-Chairman/Secretary to determine whether a collective bargaining agreement or other written agreement qualifies as a Pension Agreement and whether Employer Contributions under such agreement arc accepted under the rules and regulations of the Trust Fund. License/Authorization Account Name Location Name Portfolio Name License Number Trade Name Expiration Date Type Subtype Privilege Name Endorsement Name HAMA HAMA COMPANY 35846 N US 101,LILLIWAUP,WA,98555 000206 404916 HAMA HAMA COMPANY 8/31/2026 Liquor Retail B/W Restaurant-Beer/Wine Direct Shipment Receiver-In WA Only HAMA HAMA COMPANY 35846 N US 101,LILLIWAUP,WA,98555 000206 404916 HAMA HAMA COMPANY 8/31/2026 Liquor Retail Catering HAMA HAMA COMPANY 35846 N US 101,LILLIWAUP,WA,98555 000206 404916 HAMA HAMA COMPANY 8/31/2026 Liquor Retail Off Premises NORTH FORTY LODGING LLC 10 EAST ALDERBROOK DR,UNION,WA,98592 004111 353944 ALDERBROOK RESORTAND SPA 8/31/2026 Liquor Retail Hotel Direct Shipment Receiver-In WA Only NORTH FORTY LODGING LLC 5101 ESTATE ROUTE 106,UNION,WA,98592 004112 419551 UNION CITY MARKET 8/31/2026 Liquor Retail B/W Restaurant-Beer/Wine Off Premises NORTH FORTY LODGING LLC 10 E ALDERBROOK DR,UNION,WA,98592 004113 424582 MV LADY ALDERBROOK 8/31/2026 Liquor Retail S/B/W Restaurant Lounge(+) ANAYA-SAHAGUN INC 18341 ESTATE RT 3,ALLYN,WA,98524 007837 3542972 MARGARITAS 8/31/2026 Liquor Retail S/B/W Restaurant Lounge(-) THE HARDWARE DISTILLERY CO. 24210 N HWY 101,HOODSPORT,WA,98548 008891 407749 THE HARDWARE DISTILLERY CO. 8/31/2026 Liquor Non-Retail Craft Distillery ATWAL CORPORATION 1730 OLYMPIC HWY S,SHELTON,WA,98584 009530 080754 ARCADIA CHEVRON 8/31/2026 Liquor Retail Grocery Store-Beer/Wine SMOKIN MO'S LLC 233 S 1ST ST,SHELTON,WA,98584-2243,USA 009534 087080 HIGH STEEL BEER CO. 8/31/2026 Liquor Non-Retail Microbrewery Kegs To Go SMOKIN MO'S LLC 233 S 1ST ST,SHELTON,WA,98584-2243,USA 009534 087080 HIGH STEEL BEER CO. 8/31/2026 Liquor Non-Retail S/B/W Restaurant Lounge(+) Catering MOMO EVENTAND MARINA LLC 5050 E GRAPEVIEW LOOP RD,ALLYN,WA,98524 015548 359609 FAIR HARBOR MARINA 8/31/2026 Liquor Retail Grocery Store-Beer/Wine Direct Shipment Receiver-In WA Only R&R'S SHED,CORP 23698 NE STATE ROUTE 3,BELFAIR,WA,98528 021587 353991 THE WOODSHED 8/31/2026 Liquor Retail S/B/W Restaurant Lounge(-) SSP INVESTMENTS LLC 2550 N LAKE CUSHMAN RD,HOODSPORT,WA,98548,USA 439144 439144 LAKE CUSHMAN STORE 8/31/2026 Liquor Retail Grocery Store-Beer/Wine NEWS RELEASE June 9, 2026 MASON COUNTY COMMISSIONERS’ OFFICE 411 N 5TH ST, BLDG 1, SHELTON, WA 98584 TO: KMAS, KRXY, SHELTON-MASON COUNTY JOURNAL, THE OLYMPIAN, SHELTON CHAMBER OF COMMERCE, NORTH MASON CHAMBER OF COMMERCE, CITY OF SHELTON, ECONOMIC DEVELOPMENT COUNCIL, THE SUN RE: Wake Board Advisory Committee Member Applications The Board of Mason County Commissioners are seeking member applications for a temporary Wake Board Advisory Committee. This committee will meet as needed to review, evaluate, and provide recommendations to the Commissioners regarding the potential adoption of an Ordinance governing wake-enhanced motorboat operations within Mason County. The committee will be composed of eight (8) members that will be appointed by the Commissioners. • Three (3) members, one from each Commissioner District, representing interests that support wake-enhanced motorboat operations; • Three (3) members, one from each Commissioner District, representing interests that oppose wake-enhanced motorboat operations; and • Two (2) members possessing relevant technical expertise in fields such as limnology, hydrology, environmental science, fisheries, boating safety, engineering, or related disciplines. Individuals interested in applying for the temporary Wake Boat Advisory Committee may obtain an application in-person at the Mason County Commissioner’s Office at 411 N 5th Street, Shelton, or apply online at: https://www.cognitoforms.com/MasonCounty2/AdvisoryBoardApplication Please make sure to notate on the application whether you support or oppose wake-enhanced motorboat operations, or if you are applying for the technical position. For questions, contact Travis Adams, County Administrator at (360) 427-9670 ext. 530 or tadams@masoncountywa.gov. For assistance with the application, contact (360) 427-9670 ext. 419. BOARD OF MASON COUNTY COMMISSIONERS ______________________ Pat Tarzwell, Chair ______________________ Randy Neatherlin, Vice-Chair ______________________ Sharon Trask, Commissioner Board of Mason County Commissioners' Briefing Minutes Mason County Commission Chambers,411 N 51 Street,Shelton,WA 98584 Week of June 1, 2026 Monday,June 1,2026 9:00 A.M. Executive Session—RCW 42.30.110(1)(iii)Potential Litigation Commissioners Neatherlin and Tarzwell met in closed session for labor negotiation from 9:00 a.m.to 10:00 a.m.Attendees:Tim Whitehead,Travis Adams,Kim Monroe,Nichole Wilston,Christopher Pinkston,and Cassidy Krall. 9:30 A.M. Closed Session—RCW 42.30.140(4)Labor Discussion Commissioners Neatherlin and Tarzwell met in closed session for labor negotiation from 9:00 a.m.to 10:00 a.m.Attendees:Travis Adams,Kim Monroe,Kayla Brinckmeyer,and Christopher Pinkston. 10:30 A.M. Executive Session—RCW 42.30.110(1)(c)Real Estate Commissioners Neatherlin and Tarzwell met in closed session for labor negotiation from 9:00 a.m.to 10:00 a.m.Attendees:Travis Adams and Christopher Pinkston. 10:45 A.M. Auditor—Steve Duenkel Commissioners Neatherlin and Tarzwell were in attendance. • Steve discussed the Auditor's Office reorganization to minimize the Reduction in Force(RIF)impact on employees by changing the Full-Time Employee(FTE)count from 15 to 14. 10:50 A.M. Community Development—Kell Rowen Commissioners Neatherlin and Tarzwell were in attendance. • Kell requested to cancel the Public Hearing amending Mason County Code Section 17.05.034 Granting of Variances Authorized scheduled for Tuesday,June 9,2026,at 9:15 a.m.Approved to move forward. • Kell requested to change the regular meeting time for the Planning Advisory Commission(PAC)from 6:00 p.m.to 5:00 p.m.PAC members were agreeable to the change.Approved to move forward. • Kell shared the rezone request of approximately 5.39 acres for parcel 42022-42-00050 from Rural Commercial 2(RC2)to Rural Residential 10(RR10)in the rural area of Mason County.Tabled. • Marissa Watson shared the rezone request of 2.26 acres of parcel 32030-14-90030 from Mixed Use (MU)to General Commercial(GC).The entire parcel is 10.75 acres.Approved to move forward. 11:05 A.M. Public Health—David Windom Commissioners Neatherlin and Tarzwell were in attendance. • Ian Tracy shared the request for Code Enforcement lien reduction from the property owners of 930 Valley Road in Shelton. • Ian discussed well water testing during real estate transactions as requested by Cmmr Neatherlin.It is not a requirement in Washington State or Mason County. • Ian shared that at the Group B Water Regulation hearing the Commissioners made a motion to add the definitions of Group B Water Systems and Purveyor.Definitions were shared. • Melissa Casey shared The Youth Connection Consolidated Homeless Grant(CHG)contract termination.Approved to move forward. 11:20 A.M. Public Works—Loretta Swanson Utilities&Waste Management Commissioners Neatherlin and Tarzwell were in attendance. • Mike Collins discussed the County Road Administration Board(CRAB)Rural Arterial Program(RAP) contract amendment for Cloquallum Road Improvement Project from milepost 6.60 to milepost 7.80. Approved to move forward. • Loretta shared the Victor Improvement Club(VIC)and Mason County lease agreement extension. Approved to move forward. • Loretta shared the Solid Waste Advisory Committee application from Jeff Bickford.Tabled. June 1,2026 I Page 1 of 2 Board of Mason County Commissioners' Briefing Minutes Mason County Commission Chambers,411 N 51 Street,Shelton,WA 98584 • Loretta shared a letter was received regarding Rustlewood permit renewal. 11:35 A.M. Support Services—Travis Adams Commissioners Neatherlin and Tarzwell were in attendance. • McKenzie Smith shared the eight(8)2025 Open Space applications.Approved to move forward. • Kelly Frazier shared the Historic Preservation Grant for the Courthouse.Approved to move forward. • Tania Kenner discussed the Homeland Security Region 3 Mutual Aid Omnibus Agreement.Approved to move forward. • Jennifer Beirle shared the April 2026 financial report.Current Expense revenue$17,686,283 at 37%. Treasurer receipts$12,852,519 at 41%.Current Expense expenditure$19,589,917 at 34%. Six-year specific revenue streams: Community Development revenue$633,685;Detention and Correction $21,682;Current Expense taxes$5,349,362;Road Diversion tax$1,056,232;County Road property tax$4,863,777;Current Expense sales tax$3,173,985;Criminal Justice tax$829,670;Rural Sales and Use tax$385,287;Homelessness Prevention filings$226,449;Lodging tax$235,584;and Real Estate Excise Tax(REET) 1 and 2$390,117 each.Total revenue collected$3,173,985;projected end-of-year revenue$10,738,931;and revenue budgeted$9.6 million.Current expense cash$22,457,967. Special Fund cash$74,579,275.Motor Pool expenditure$509,793 at 26.22%. Special and other funds revenue $17,478,505 at 29%. Special and other funds expenditure$13,091,125 at 17%.Total County debt $14,511,586.Remaining debt capacity$203,161,663. • Commissioners discussed putting together a citizen's advisory committee regarding the potential wake boat Ordinance.Membership would consist of three for(one from each district),three against(one from each district),and two technical members. Respectfully submitted, McKenzie Smith, Clerk of the Board BOARD OF MASON COUNTY COMMISSIONERS Pat Tarzwell, Randy Neatherlin, Sharon Trask, Chair Vice-Chair Commissioner June 1,2026 I Page 2 of 2 Mason County Agenda Request Form issa To: Board of Mason County Commissioners Item No. 8.1 From: Kariann Rutledge Ext:380 Department: Central Services Briefing: ❑ Action Agenda: ❑x Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): Click or tap here to enter text. Agenda Date(s): June 9t",2026 Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ IT ❑ Risk ❑ Other (This is the responsibility of the requesting Department) Item: Approval of Warrants&Treasurer Electronic Remittances Claims Clearing Fund Warrant# 8121279-8121517 $ 1,288,082.67 Direct Deposit Fund Warrant# 126306-126711 $ 984,923.65 Salary Clearing Fund Warrant#70089704-7009733 $ 631,481.88 Treasurer Electronic Remittance $ 2,180,523.39 Macecom 05.05.2026 $ 249,568.96 MENTAL HEALTH 05.08.2026 $ 92,152.23 Dispute Resolution Surcharge 05.08.2026 $ 1,755.00 Belfair Wastewater/Water/DEPT of COMMERCE 05.29.2026 $ 162,295.55 Belfair Wastewater/Water/DEPT of COMMERCE 05.29.2026 $ 12,269.53 Rustlewood Bond Int Series B 05.29.2026 $ 14,378.42 Mental Health-Budget Transfer 05.15.2026 $ 84,264.96 Therapeutic Court 05.15.2026 $ 84,264.96 Mental Health-Budget Transfer 05.15.2026 $ 14,843.66 Juvenile Probation 05.15.2026 $ 14,843.66 Mason Co Public Wks Bond-Principal 05.29.2026 $ 920,000.00 Mason Co Public Wks Bond-Interest 05.29.2026 $ 47,125.00 MC LTGO Refunding Bd 2020A Int 05.29.2026 $ 9,497.97 MC LTGO Refunding Bd 2020A Int 05.29.2026 $ 23,262.67 2013 LTGO Bond B Interest 05.29.2026 $ 20,316.65 Mason County 2011 BWWR-Interest 05.29.2026 $ 16,854.79 NORTH BAY/CASE INLET 2017 INTEREST 05.29.2026 $ 61,912.50 Mental Health Transfer Out 05.15.2026 $ 8,102.57 Prosecutor 05.15.2026 $ 8,102.57 CURRENT EXPENSE 05.29.2026 $ 274.31 ROAD DIV- CURRENT EXPENSE 05.29.2026 $ 57.12 Veterans Assistance 05.29.2026 $ 3.76 COUNTY ROAD 05.29.2026 $ 259.66 MENTAL HEALTH 05.29.2026 $ 5.89 Mental Health Transfer Out 05.20.2026 $ 167,055.50 MCSO-JAIL SERVICES 05.20.2026 $ 167,055.50 Background/Executive Summary: The Board approved Resolution no. 80-00 Payment of Claims Against County: Procedure Authorizing Warrant Issue and Release Prior to Board Claim Approval. Mason County Code 3.32.060(a)requires that the Board enter into the minutes of the County Commissioners the approval of claims listing warrant numbers. Claims Clearing YTD total $ 23,579,518.06 Direct Deposit YTD total $ 9,928,324.91 Salary Clearing YTD total $ 9,786,538.68 Treasurer Remittance YTD total $ 6,585,908.01 Budget Impact(amount, funding source,budget amendment, etc.): See above. Public Outreach: N/A Requested Action: Approval of the aforementioned Claims Clearing Fund,Direct Deposit Fund, Salary Clearing Fund, and Treasurer Electronic Remittance warrants. Attachment(s): Originals on file with Financial Services and the Treasurer's Office; copies on file with the Clerk of the Board Mason County Agenda Request Form issa To: Board of Mason County Commissioners Item No. From: Marissa Watson Ext: 367 Department: Community Development Briefing: Action Agenda: Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): June 1,2026 Agenda Date(s): June 9,2026 Internal Review: ❑ Finance ❑ Human Resources ❑0 Legal ❑ IT ❑ Risk ❑ Other (Please ensure proper internal review channels have been followed, this is the responsibility of the requesting Department) Item: Rezone of 2.26 acres of parcel 32030-14-90030 from Mixed Use(MU)to General Commercial (GC). The entire parcel is 10.75 acres. Background/Executive Summary: The proposal is to rezone 2.26 acres of the 10.75 acre parcel from Mixed Use(MU)to General Commercial(GC).Applicant previously rezoned entire parcel from Neighborhood Residential(NR)to Mixed Use(MU). Location ended up not conducive to the original retail proposal and applicant wishes to go forward with the warehouse for processing, storage, and shipping of greens. Parcel is located in the Shelton Urban Growth Area. The acreage requested for rezone is closer to the existing general commercial zoned parcels near Olympic Hwy S. Planning Advisory Commission reviewed materials at a public hearing on May 18,2026 and voted to approve the recommendation as presented by the applicant and staff. Four members of the PAC were present,with three voting in favor(chair does not vote unless a tie). No public testimony or written comment was received for this proposal. Associated Costs/Budget Impact(amount, funding source,budget amendment, etc.):N/A Public Outreach: All property owners within 300 feet of the subject parcels were notified by mail on April 28,2026. Public notice of the PAC hearing was published in the Shelton-Mason County Journal on May 7 and 14,2026,and on-site posting occurred on April 29,2026. Requested Action: Set a public hearing for July 7, 2026 to rezone 2.26 acres of parcel 32030-14-90030 from Mixed Use(MU)to General Commercial(GC). Attachment(s): Maps,Notice of Hearing •w � Rte.. _�� � .all if i..r��l.... ■r jui1�.�ãtt _ __ SI '! P' IU1lHlW( I * twac ISI v_ + �_�►� ''� �i i J1icU '. - __ %* I ,' 0 4, • 1' .iuiiitiiiflIrITU1 :== 1 -==== i:" 1 � si1i1rimIIi ii1iIlTWTfl EXIHIBIT "B"MAP N A PORTION OF BLA #02-55 FOR THE PURPOSE OF REZONE TO GENERAL COMMERCIAL ZONE. TPOB W 10 PRIVATE SE CORNER OF EASEMENT FOR THE PLAT OF N II INGRESS,EGRESS, AND UTILITIES CRESTVIEW ADDITION S 85°00'41"E BENEFIT LOT 1 SHORT PLAT 2355 TO SHELTON .83 I 343 ' 785'62 VOL 9, PG 177&178 Q I III / - - _ _ - RECORDS MASON COUNTY,WA I I o / i / 441.79- - - - — I III `" /7 , I I I I P ./ REZONE GENERAL r N /,' 100' COMMERCIAL cV� III cn j/ WELL 98501 SqFt b � 3o; / / I I I N 85°00'41"W / / RADIUS Z 2.26 Acres 268 64' / Gj / / CURVE RADIUS ARC DELTA II I IPARCEL 1 OF B 'p W Cl 450.00' 40.59' 5°10'05" } l � 32 30 14-90030LA#02-55 I N 753D' PRIVATE o W �3g /// / /// \ \ \ �� EASEMENT FOR Z S 72 122 / // / \ \ \ MUSE / INGRESS,EGRESS, Cr p ' / / / \ \ � ZONE ( AND UTILITIES / / \ \ \ 369952 SqFt III Z rn - — '' / \ N�� 8.49 Acres III m _ / I ( N � � _ � I _ — ' �12g9' N� `h - -- - - C $4�`1 w 19 4 f / 60'PRIVATE - — — — / / EASEMENT FOR 30' PRIVATE - - - - / / INGRESS,EGRESS EASEMENT FOR AND UTILITIES¶ , INGRESS,EGRESS, z AND UTILITIES o / o cn cs cn / I / DR LAND SURVEYII 625.65' / PROFESSIONAL LAND SUR' S 84°55'20"E / 222 SE SNIDER RD / t• I SHELTON,WA.98584 0 (360) ID / drsureying@yahoo.cc e a tP =OUND AS NOTED C z DRAWN BY: DATE: JLVG 2-2-2026 ET 518"REBAR WITH PLASTIC CAP o CHECKED BY: SCALE: 'TAMPED"ROSE 445" NOTE: 44645 o ass. �GISTE�� J�J D.ROSE 1"=150' EXISTING WELL THIS IS NOTA SURVEY rp `� + SE 1/4 SECTION TOWNSHIP -RUE POINT OF BEGINNING FOR ILLUSTRATIVE PURPOSES ONLY A'AL LA1� l2ka OF 30 20 �2 NE 114 NORTH / W�LLIAMS A P_�.Hlrecr�Rc noo efimc r.+r reR a+who c66�%+ / ro uaw / w�1r00)426 0 AVE P O.00%102 / /47YA II24eumwTm.����_` BT fiXELTON,WA 68501 x� L 1 142uos 1 �I.ne I.ac_nw awry FX�,x nzrs.6x / ev cc+c .caw aQa 3 PROJECTNUMEER to , EW BUILEG / NEW BUILDING !_[Jm, PROJECTi T.E / PROPOSED GC ZONE / / _ \ an. / li METING MU ZONE S{O Q c Q Z II as acp�_. � grvn eamwa - �e�R/ W rn � o Lu / aa = 3 W I I / 1 , // nmrvxlr�K nn PARCEL NUMBER: 33630-14-50030 SHED CONTENTS LEGAL DE6CRIPTION,P 5- OF BLA 61TE PLAN BUILDING AREA SUMMARY PROJECT DESCRIPTION '04533 5 SITE ADDREb6: 1045 6E 6TATTATE ROUTE 3 FACTORY GROUP F-I aE,.IbO NP NARRATIVE/SCOPE EHELTON,WASHINGTON 526504 TOTAL BUILDING AREA •5160 SF 01/5/ER I5 OPERATING A BUSINE55 THAT INVOLVES SORTING,PROCESSING, / I ZONING: EXISTING-MU 5 N-ORG,AND SNIPPING VARIOU6 VEGETATIVE BRJ5H MATERIALS. PROPOSED-GC REZONE FOR EAST AREA ONL`- CQNSTRUCTION TYPE V-B PROPOSED LORC 15 TO CONETRLCT A POLE BUILDING WAREHOUSE THAT NON-5PRINKLERED WILL PROVIDE PROCESSING AREA AND BRUSH STORAGE.BUILDING WILL NO OCCUPANCY SEPARATIONS REQUIRED BE UNCONDITIONED.EXCEPT FOR RE5TROOM FREEZE PROTECTION. DATE 2-N-36 INTERIOR FURRING WILL BE PRO/DEW AT EXTERIOR WALLS AND RESTROCM CLOSURE WALLS TO INSULATE THE RE6TROCM ONLY. I PROPOSED SITE PLAN SEAS/NET LAW SITE 1/ODE WILL INVOLVE CLEARING AND ADJUSTING GRADES FOR NEW SCALE:I" 50'-O" CHECKED St STRUCTURE EXISTING DRIVEWAYS AND PADDING AREAS WILL BE NORTH ADJUSTED IN ORDER TO ACCOMMODATE TRANSPORTATION OF SHEET HEUSER PRODUCTS TO AND FROM THE SITE,HINTER OR CONCRETE PADS AND LOADING DOCK ARE NCLUDED. 0 40 120' A y 1.0 OF cvmino�inwam6x EXHIBIT"A" NEW LEGAL FOR REZONING TO GENERAL COMMERCIAL ZONE: A PORTION OF THE SOUTHEAST QUARTER OF THE NORTHEAST QUARTER OF SECTION 30,TOWNSHIP 20 NORTH, RANGE 3 WEST OF THE WILLAMETTE MERIDIAN IN MASON COUNTY, WASHINGTON AND DESCRIBED AS FOLLOWS: COMMENCING AT THE SOUTHEAST CORNER OF CREST VIEW ADDITION TO THE CITY OF SHELTON AND THE TRUE POINT OF BEGINNING; THENCE SOUTH 24°42'23" WEST FOR A DISTANCE OF 180.00 FEET; THENCE SOUTH 72°12'23" WEST FOR A DISTANCE OF 139.09 FEET; THENCE SOUTH 75°47'14" WEST FOR A DISTANCE OF 50.00 FEET; THENCE SOUTH 14°12'46" EAST FORA DISTANCE OF 140.00 FEET; THENCE SOUTH 7504711411 WEST FOR A DISTANCE OF 112.99 FEET; THENCE NORTH 14°3 1'l2" WEST FOR A DISTANCE OF 434.04 FEET; THENCE SOUTH 85°00'41" EAST FOR DISTANCE OF 441.79 FEET,TO THE TRUE POINT OF BEGINNING. ALSO BEING A PORTION OF PARCEL I OF MASON COUNTY BOUNDARY LINE ADJUSTMENT#05-22 AND RECORDED UNDER AUDITOR'S FILE NO.1838998. THE AREA BEING 2.26 ACRES SITUATE IN THE COUNTY OF MASON, STATE OF WASHINGTON. NOTICE OF HEARING NOTICE IS HEREBY GIVEN that the Board of Mason County Commissioners will hold a public hearing in Mason County Building I,Commission Chambers,411 North Fifth Street,Shelton, WA 98584 on July 7,2026 at 9:15 a.m. SAID HEARING will be to take public comment on Rene Salazar's proposal to rezone 2.26 acres of parcel 32030-14-90030 from Mixed Use (MU) to General Commercial (GC). The entire parcel is 10.75 acres and located in the Shelton Urban Growth Area. Public testimony will be available in-person or via Zooms. The URL is available on the County website https://www.masoncountywa.gov/ to sign into the meeting. Please use the "raise hand"feature to be recognized by the Chair to provide your testimony. You can also email testimony to msmithc masoncountywa.gov or mail to the Commissioners' Office, 411 N 5th St, Shelton, WA 98584; or call(360)427-9670 ext. 230. If special accommodations are needed, please contact the Commissioners' office, (360)427- 9670 ext. 419. DATED this 9th day of June, 2026. BOARD OF COUNTY COMMISSIONERS MASON COUNTY,WASHINGTON McKenzie Smith,Clerk of the Board Bill: Department of Community Development 615 W. Alder St. Shelton,WA 98584 Cc: Commissioners Shelton Journal: Publ. 2t: June 18 & 25, 2026 Mason County Agenda Request Form issa To: Board of Mason County Commissioners Item No. From: Melissa Casey Ext:404 Department: Public Health Briefing: Action Agenda: Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): 6/1/26 Agenda Date(s): 6/9/26 Internal Review: ❑ Finance ❑ Human Resources ❑0 Legal ❑ IT ❑ Risk ❑ Other (Please ensure proper internal review channels have been followed, this is the responsibility of the requesting Department) Item: The Youth Connection Consolidated Homeless Grant Contract Termination Background/Executive Summary: Mason County's Homeless Crisis Response System is funded by the Consolidated Homeless Grant (CHG)and the Local Document Recording Fees(RCW 36.22.250). Mason County is responsible for contracting and compliance with these public funds.Mason County Contract#25-032 awarded$950,264 per year to The Youth Connection for rental assistance,care coordination,and emergency shelter. Public Health seeks to terminate the contract pursuant to the Termination for Public Convenience provision: COUNTY may terminate this CONTRACT in whole or in part whenever COUNTY determines,in its sole discretion,that such termination is in the interests of COUNTY. Whenever the CONTRACT is terminated in accordance with this paragraph,CONTRACTOR shall be entitled to payment for actual work performed in compliance with Exhibit A Scope of Service and Exhibit C Budget. An equitable adjustment in the CONTRACT price for partially completed items of work will be made,but such adjustment shall not include provision for loss of anticipated profit on deleted or uncompleted work. Termination of this CONTRACT by COUNTY at any time during the term,whether for default or convenience,shall not constitute breach of CONTRACT by COUNTY. The Housing&Behavioral Health Advisory Board majority voted to terminate the contract effective April 24th,2026. Associated Costs/Budget Impact(amount, funding source,budget amendment, etc.): No impact to general fund. $599,331 will be reallocated to Crossroads Housing for rental assistance, and $350,933 will be reallocated to the$150,000 in reserve,totaling$500,933 for allocation via RFP Public Outreach: Housing&Behavioral Health Advisory Board reviewed and supports the recommendation Requested Action: Move to 6/9/26 action agenda for approval Attachment(s): Mason County Contract#25-032 MASON COUNTY PROFESSIONAL SERVICES CONTRACT CONTRACT# This CONTRACT Is made and entered into by and between Mason County, hereinafter referred to as"COUNTY and Shelton Family Center, hereinafter referred to as"CONTRACTOR." Contracted entity __ Shelton Family Center dba The Youth Connection Address 123 S 2nd Street/PO Box 2341 Cit , tate, Zip Code Shelton, WA 98584 Phone 360-462-0125 Primary Contact;Name, Title Susan Kirchoff, Executive Director Prima Contact. E-mail sown out oo nectionwa:or Washington State UBI#/ 604211635 Federal FIN. 82µ3875497 Total Award/Contract Value $950,264 Contract Term Jul 1, 2025—June 30, 2027 COUNTY and CONTRACTOR, as defined above, acknowledge, and accept the terms of this contract and EXHIBITS and have executed this contract on the date below to start as of the date and year referenced above.The rights and obligations of both parties to this contract are governed by this contract including any Special Terms and Conditions, General Terms and Conditions,Exhibits, and the following other documents incorporated by reference: Original RFP application, instructions, and disclosures. CONTRACTOR NAME BOARD OF COUNTY COMMISSIONERS , jnCx r MASON COUNTY,WASHINGTON Zocym 1J Sharon Trask,Chair thorized Sig ature Date cJ L C&il'1 kJtCk APPROVED AS TO FORM: Print Name&Title Date Tim Whitehead, Chief A Professional Services Contract(rev€ 7/2025) Page 1 Special Terms and Conditions CONTRACTOR agrees to.th.e following: The award of funds does not guarantee that the CONTRACTOR will receive funding if special conditions are not met. The following documents are requirements and must be received within 30 days of the date of execution for the CONTRACTOR to submit an invoice and receive funding. If the agency has provided these documents under a previous contract, only updated documents need to be provided. For tracking purposes, please notify COUNTY on each item stating "no updates" if this is the case. 1. CONTRACT REQUIREMENTS to receive funding: a. Vendor Payment Form b. Certificate of Insurance(see Exhibit B Insurance Requirements) c. Exhibit F Attestation d. Program Organization Chart e, Cost Distribution Plan (if applicable) f. A list of all organizational master/global lease addresses,fund source, housing type (Rapid Rehousing,Transitional Housing, Emergency Shelter), HMIS number, move-in date g. Policies & Procedures related to avoiding Duplicate Billing for programs that may share clients or are dual enrolled in other programs h. Deliverable from previous contract(#23-039 Amendment#3) is carried into this contract: Up to 5 employees to become a HUD Certified Counselor 2. Consolidated Homeless Grant funding must be prioritized for preserving and maintaining existing programs and service levels, as reported to Commerce in the SFY 2024 Annual Expenditure Report. Federal and State Benchmarks, Data Collection, and Evaluation: The Department of Housing and Urban Development(HUD) and the Department of Commerce may require additional reporting of programs and continuums of care directly or indirectly related to the funding awarded such as, but not limited to, Coordinated Entry, Data Quality, Data Timeliness, Housing Inventory Report, Annual Performance Report, Point in Time Count and System Performance Measures. CONTRACTOR agrees to participate in these evaluation efforts, meet individual benchmarks that contribute to the system and will fulfill the data collection and reporting requirements specified at the time of the request. It will be the obligation of the COUNTY representatives, CONTRACTOR and other contractors to provide protections and assurances regarding the confidentiality of data, samples of work(in any media format) and/or interview comments provided by participants. CONTRACTOR also agrees to provide the COUNTY with the results of any independent or self directed evaluation or research undertaken in respect to the funded program. Contract Closeout: CONTRACTOR shall adhere to any Commerce year-end fiscal deadlines, In the event of early termination or non-renewal of a contract, final payment is contingent upon the CONTRACTOR'S ability to provide the COUNTY with all invoices and work product including plans, narrative reports, and data reports, to release the final payment for services within sixty (60) calendar days of contract completion or termination. The COUNTY shall have no further obligation to pay CONTRACTOR if any invoices or reports are past due for the sixty (60) day period following the contract term end date. If funding has been awarded for the next grant term and there are outstanding invoices or reports that are not completed to a satisfactory level by July 31, the CONTRACTOR will start the new contract term in Probation Status. Professional Services Contract(rev 07/2025) Page 2 Funding Source: Department of Commerce Consolidated Homeless Grant Contract Number: 26-46108-20, Local Document Recording Fees(2163). General Terms and Conditions Scope of Service: CONTRACTOR agrees to provide COUNTY the services and any materials as set forth as identified in "Exhibit A Scope of Service," during the CONTRACT period. In the event that CONTRACTOR expends the total award specified in"Exhibit C Budget" before the end of the CONTRACT duration, CONTRACTOR remains liable to provide COUNTY the services as identified in "Exhibit A Scope of Service." No material, labor or facilities will be furnished by COUNTY, unless otherwise provided for in the CONTRACT. Term: Services provided by CONTRACTOR prior to or after the term of this CONTRACT shall be performed at the expense of CONTRACTOR and are not compensable under this CONTRACT unless both parties hereto agree to such provision in writing.The term of this CONTRACT may be extended by mutual consent of the parties, provided, however, that the CONTRACT is in writing and signed by both parties, Amendments and Extension: This CONTRACT may be amended by mutual agreement of the parties. Such an amendment shall not be binding unless they are in writing and signed by personnel authorized to bind each of the parties. The duration of this CONTRACT may be extended by mutual written consent of the parties, for a period of up to one.year, and for a total of no longer than three years. Independent Contractor: The CONTRACTOR shall furnish CONTRACTOR's services as an independent contractor, and nothing herein contained shall be construed to create a relationship of employer-employee. All payments made hereunder and all services performed shall be made and performed pursuant to this CONTRACT by the CONTRACTOR as an independent contractor. CONTRACTOR acknowledges that the entire compensation for this CONTRACT is specified in Exhibit C Budget and the CONTRACTOR is not entitled to any benefits including, but not limited to: vacation pay, holiday pay, sick leave pay, medical, dental, or other insurance benefits, or any other rights or privileges afforded to employees of COUNTY.The CONTRACTOR represents that he/she/it maintains a separate place of business, serves clients other than COUNTY,.will report all income and expense accrued under this CONTRACT to the Internal Revenue Service, and has a tax account with the State of Washington Department of Revenue for payment of all sales and use and Business and Occupation taxes collected by the State of Washington. CONTRACTOR will defend, Indemnify and hold harmless COUNTY, its officers, agents or employees from any loss or expense, including, but not limited to, settlements,judgments, setoffs, attorneys'fees or costs incurred by reason of claims or demands because of breach of the provisions of this paragraph. Taxes: CONTRACTOR understands and acknowledges that COUNTY will not withhold Federal or State income taxes. Where required by State or Federal law,the CONTRACTOR authorizes Professional Services Contract (rev 07/2025) Page 3 COUNTY to withhold for any taxes other than income taxes (i.e., Medicare). All compensation received by the CONTRACTOR will be reported to the Internal Revenue Service at the end of the calendar year in accordance with the applicable IRS regulations. It is the responsibility of the CONTRACTOR to make the necessary estimated tax payments throughout the year, if any, and the CONTRACTOR is solely liable for any tax obligation arising from the CONTRACTOR's performance of this CONTRACT. The CONTRACTOR hereby agrees to indemnify COUNTY against any demand to pay taxes arising from the CONTRACTOR's failure to pay taxes on compensation earned pursuant to this CONTRACT. COUNTY will pay sales and use taxes imposed on goods or services acquired hereunder as required by law. The CONTRACTOR must pay all other taxes, including, but not limited to, Business and Occupation Tax,taxes based on the CONTRACTOR's gross or net income, or personal property to which COUNTY does not hold title. COUNTY is exempt from Federal Excise Tax. No Guarantee of Employment: The performance of all or part of this CONTRACT by the CONTRACTOR shall not operate to vest any employment rights whatsoever and shall not be deemed to guarantee any employment of CONTRACTOR or any employee of CONTRACTOR or any sub-contractor or any employee of any sub-contractor by COUNTY at the present time or in the future. Accounting and Payment for CONTRACTOR Services; Payment to the CONTRACTOR for services rendered under this CONTRACT shall be as set forth in "Exhibit C Budget." Where Exhibit C requires payments by the COUNTY, payment shall be based upon written claims supported, unless otherwise provided in Exhibit C, by documentation of units of work actually performed and amounts earned, including, where appropriate,the actual number of days worked each month,total number of hours for the month, and the total dollar payment requested, so as to comply with municipal auditing requirements. Acceptable invoices will be processed within 30 days of receipt. Unless specifically stated in Exhibit C or approved in writing in advance by the official executing this CONTRACT for COUNTY or his or her designee (hereinafter referred to as the "Administrative Officer"), COUNTY will not reimburse the CONTRACTOR for any costs or expenses incurred by the CONTRACTOR in the performance of this CONTRACT. Where required, COUNTY shall, upon receipt of appropriate documentation, compensate the CONTRACTOR, no more often than monthly, in accordance with COUNTY's customary procedures, pursuant to the fee schedule set forth in Exhibit C. Budget: CONTRACTOR further agrees that funds provided under this CONTRACT will be expended as specifically itemized line by line in the Budget provided in Exhibit C, and that CONTRACTOR will follow the Budget Amendment Process for quarterly expense transfers within a budget. category (i.e., operations, administration, facility support). Budget transfers will not be made unless approved by the COUNTY. Late requests will not be accepted. Withholding Payment: In the event the CONTRACTOR has failed to perform any obligation under this CONTRACT within the times set forth in this CONTRACT, then COUNTY may, upon written notice, withhold from amounts otherwise due and payable to CONTRACTOR, without penalty, until such failure to perform is cured or otherwise adjudicated. Withholding under this clause shall not be deemed a breach entitling CONTRACTOR to termination or damages, provided that COUNTY Professional Services Contract(rev 07/2025) Page 4 promptly gives notice in writing to the CONTRACTOR of the nature of the default or failure to perform, and in no case more than ten(10) days after it determines to withhold amounts otherwise due. A determination of the Administrative Officer set forth in a notice to the CONTRACTOR of the action required and/or the amount required to cure any alleged failure to perform shall be deemed conclusive, except to the extent that the CONTRACTOR acts within the times and in strict accord with the provisions of the Disputes clause of this CONTRACT. COUNTY may act in accordance with any determination of the Administrative Officer which has become conclusive under this clause, without prejudice to any other remedy under the CONTRACT,to take all or any of the following actions: (1) cure any failure or default, (2)to pay any amount so required to be paid and to charge the same to the account of the CONTRACTOR, (3) to set off any amount so paid or incurred from amounts due or to become due the CONTRACTOR. In the event the CONTRACTOR obtains relief upon a claim under the Disputes clause, no penalty or damages shall accrue to CONTRACTOR by reason of good faith withholding by COUNTY under this clause, Billing Procedures and Payment: The funding awarded may only be used for eligible activities and expenses. COUNTY will pay CONTRACTOR upon acceptance of services provided and receipt of properly completed invoices,which shall be submitted to the COUNTY representative not more often than monthly. Exceptions to the single billing per month (or quarterly) can be made by the COUNTY on a case-by-case basis. The CONTRACTOR shall only be paid as a reimbursement of allowable costs incurred during each invoice period, according to the terms provided in Exhibit A, if the CONTRACTOR performs the services and submits all reporting to a satisfactory level. The COUNTY may, in its sole discretion, withhold payments claimed by the CONTRACTOR for services rendered if the CONTRACTOR fails to satisfactorily comply with any term or condition of this CONTRACT. No payments in advance or in anticipation of services or supplies to be provided under this CONTRACT shall be made by the COUNTY. No payment shall be made for any work performed by the CONTRACTOR, except for work identified and set forth in this CONTRACT. Unless otherwise provided for in this CONTRACT or any exhibits hereto, the CONTRACTOR will not be paid for any billings or invoices presented for costs incurred prior to the date of execution or after June 30, 2027. The CONTRACTOR is responsible for any audit exceptions or disallowable costs incurred by its own organization or that of its subcontractors. Duplicate Payment: A duplication of benefits (DOB) occurs when a person, household, business, government, or other entity receives financial assistance from multiple sources for the same purpose, and the total assistance received for that purpose is more than the total need for assistance. The COUNTY shall not pay CONTRACTOR If the CONTRACTOR has charged or will charge any other party under any other Grant, subgrant/subcontract, or agreement,for the same services or expenses. If it is determined that CONTRACTOR has received duplicate payment,the CONTRACTOR must pay back the COUNTY for these expenses.The contractor must have policies and procedures that differentiate funding and program FTE, enrollment criteria, program descriptions, caseloads, or similar methods. Fraud and Other Loss Reporting: CONTRACTOR shall report in writing all known or suspected fraud or other loss of any funds or other property furnished under this CONTRACT immediately or as soon as practicable, All cases reported to law enforcement must be tracked and follow the fraud guidance in the guidelines. Professional Services Contract (rev 07/2025) Page 5 Labor Standards: CONTRACTOR agrees to comply with all applicable state and federal requirements, including but not limited to those pertaining to payment of wages and working conditions, in accordance with RCW 39.12.040,the Prevailing Wage Act; the Americans with Disabilities Act of 1990;the Davis-Bacon Act; and the Contract Work Hours and Safety Standards Act providing for weekly payment of prevailing wages, minimum overtime pay, and providing that no laborer or mechanic shall be required to work in surroundings or under conditions which are unsanitary, hazardous, or dangerous to health and safety as determined by regulations promulgated by the Federal Secretary of Labor and/or the State of Washington. Assignment and Subcontracting: The performance of all activities contemplated by this CONTRACT shall be accomplished by CONTRACTOR. No portion of this CONTRACT may be assigned or subcontracted to any other individual, firm or entity without the express and prior written approval of COUNTY. If subcontracting is approved, the CONTRACTOR is responsible to COUNTY should the subcontractor fall to comply with any applicable term or condition of this contract. CONTRACTOR shall audit and monitor the activities of the subcontractor during the contract term to assure fiscal conditions and performance metrics are met. COUNTY will be included on any audit or monitoring activities and reports. Conflict of Interest: If at any time prior to commencement of, or during the term of this CONTRACT, CONTRACTOR or any of its employees involved in the performance of this CONTRACT shall have or develop an interest in the subject matter of this CONTRACT that Is potentially in conflict with the COUNTY's interest, then CONTRACTOR shall immediately notify COUNTY of the same. The notification of COUNTY shall be made with sufficient specificity to enable COUNTY to make an informed judgment as to whether or not COUNTY's interest may be compromised in any manner by the existence of the conflict, actual or potential. Thereafter, COUNTY may require CONTRACTOR to take reasonable steps to remove the conflict of interest. COUNTY may also terminate this CONTRACT according to the provisions herein for termination. Non-Discrimination in Employment: COUNTY's policy is to provide equal opportunity in all terms, conditions and privileges of employment for all qualified applicants and employees without regard to race, color, creed, religion, national origin, sex, sexual orientation, age, marital status, disability, or veteran status. CONTRACTOR shall comply with all laws prohibiting discrimination against any employee or applicant for employment on the grounds of race, color, creed, religion, national origin, sex, sexual orientation, age, marital status, disability, or veteran status, except where such constitutes a bona fide occupational qualification. Furthermore, in those cases in which CONTRACTOR is governed by such laws, CONTRACTOR shall take affirmative action to insure that applicants are employed, and treated during employment,without regard to their race, color, creed, religion, national origin, sex, age, marital status, sexual orientation, disability, or veteran status, except where such constitutes a bona fide occupational qualification. Such action shall include, but not be limited to: advertising, hiring, promotions, layoffs or terminations, rate of pay or other forms of compensation benefits, selection for training including apprenticeship, and participation in recreational and educational activities. In all solicitations or advertisements for employees placed by them or on their behalf, CONTRACTOR shall state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex or national origin. Professional Services Contract (rev 07/2025) Page 6 The foregoing provisions shall also be binding upon any sub-contractor, provided that the foregoing provision shall not apply to contracts or sub-contractors for standard commercial supplies or raw materials, or to sole proprietorships with no employees. Non-Discrimination In Client Services: CONTRACTOR shall not discriminate on the grounds of race, color, creed, religion, national. origin, sex, age, marital status, sexual orientation, disability, or veteran status; or deny an individual or business any service or benefits under this CONTRACT; or subject an individual or business to segregation or separate treatment in any manner related to his/her/its receipt any service or services or other benefits provided under this CONTRACT; or deny an individual or business an opportunity to participate in any program provided by this CONTRACT. Waiver of Noncompetition: CONTRACTOR irrevocably waives any existing rights which it may have, by contract or otherwise, to require another person or corporation to refrain from submitting a proposal to or performing work or providing supplies to COUNTY, and CONTRACTOR further promises that it will not in the future, directly or indirectly, induce or solicit any person or corporation to refrain from submitting a bid or proposal to or from performing work or providing supplies to COUNTY. Debarment Certification: The CONTRACTOR, by signature to this contract, certifies that the CONTRACTOR is not presently debarred, suspended, proposed for debarment, declared ineligible,or voluntarily excluded from participating in this contract by any Federal department or agency. Work Product: CONTRACTOR will provide COUNTY with all work product including, plans, data reports, prior to the release of the final payment for services. Patent/Copyright Infringement: CONTRACTOR will defend and indemnify COUNTY from any claimed action, cause or demand brought against COUNTY, to the extent such action Is based on the claim that information supplied by the CONTRACTOR infringes any patent or copyright. CONTRACTOR will pay those costs and damages attributable to any such claims that are finally awarded against COUNTY in any action. Such defense and payments are conditioned upon the following, A. CONTRACTOR shall be notified promptly in writing by COUNTY of any notice of such claim, B. CONTRACTOR shall have the right, hereunder, at its option and expense, to obtain for COUNTY the right to continue using the information, in the event such claim of infringement, is made, provided no reduction in performance or loss results to COUNTY. Confidentiality: CONTRACTOR, its employees, sub-contractors, and their employees shall maintain the confidentiality of all information provided by COUNTY or acquired by CONTRACTOR in performance of this CONTRACT, except upon the prior written consent of COUNTY or an order entered by a court after having acquired jurisdiction over COUNTY. CONTRACTOR shall immediately give to COUNTY notice of any judicial proceeding seeking disclosure of such information. CONTRACTOR shall indemnify and hold harmless COUNTY, its officials, agents or employees from all loss or expense, including, but not limited to, settlements,judgments, setoffs, attorneys'fees and costs resulting from CONTRACTOR's breach of this provision. Professional Services Contract (rev 07/2025) Page 7 Right to Review: This CONTRACT is subject to review by any Federal, State or COUNTY auditor. COUNTY or its designee shall have the right to review and monitor the financial and service components of this program by whatever means are deemed expedient by the Administrative Officer or by COUNTY's Auditor's Office. Such review may occur with or without notice and may include, but is not limited to, on-site inspection by COUNTY agents or employees, inspection of all records or other materials which COUNTY deems pertinent to the CONTRACT and its performance, and any and all communications with or evaluations by service recipients under this CONTRACT. CONTRACTOR shall preserve and maintain all financial records and records relating to the performance of work under this CONTRACT for six (6) years after CONTRACT termination, and shall make them available for such review,within Mason County, State of Washington, upon request. CONTRACTOR also agrees to notify the Administrative Officer in advance of any inspections, audits, or program review by any individual, agency, or governmental unit whose purpose is to review the services provided within the terms of this CONTRACT. If no advance notice is given to CONTRACTOR, then CONTRACTOR agrees to notify the Administrative Officer as soon as it is practical. Records Maintenance: CONTRACTOR agrees to keep records in an easily read form sufficient to account for all receipts and expenditures of contract funds. These records, as well as supporting documentation, will be archived by the CONTRACTOR'S office for at least six(6) years after the end of the contract. CONTRACTOR agrees to make such books, records, and supporting documentation available to the COUNTY for inspection when requested. Reporting and Other Contract Requirements: CONTRACTOR agrees to submit program and expense reports, as well as perform all other requirements outlined in "Exhibit A Scope of Service," on or before the dates indicated therein. The COUNTY reserves the right to aggregate, disaggregate, analyze, reproduce, and/or disseminate the data provided in program reports, financial activity reports, or any other reports submitted to the COUNTY with respect to the program. Change in Personnel: The success of the approved program is largely contingent on the approved staffing identified in the proposal application and/or related to the final award amount and related services. Should there be any material change in job description, level of authority, or employment status of program staffing (or projected staff start dates for new programs) during the term of the CONTRACT, the COUNTY requires that the CONTRACTOR notify the COUNTY in writing within 15 days of the change and includes a staffing plan to minimize any disruption in services. CONTRACTOR will provide updates If there are any changes to the staffing plan or hiring delays. Equipment Purchase, Maintenance, and Ownership: The CONTRACTOR agrees that any depreciable equipment purchased, in whole or part,with contract funds at a cost of$1,000 per item or more, is upon its purchase the property of the COUNTY and will be used only for the program funded. The CONTRACTOR agrees to establish and maintain transaction documents (purchase requisitions, packing slips, invoices, receipts) and maintenance records of equipment purchased with Contract funds. The CONTRACTOR shall be responsible for any loss or damage to property of the COUNTY that results from the negligence of the contractor or that results from the failure on the part of the contractor to maintain and administer that property in accordance with sound management practices. In the case of Early Termination, the CONTRACTOR agrees that all such equipment will be returned Professional Services Contract (rev 07/2025) Page 8 to the COUNTY unless otherwise agreed upon in writing by the CONTRACTOR and the COUNTY. Insurance Requirements: At a minimum, CONTRACTOR shall provide insurance that meets or exceeds the requirements detailed in"Exhibit B Insurance Requirements," Insurance as a Condition of Payment. Payments due to CONTRACTOR under this CONTRACT are expressly conditioned upon the CONTRACTOR's strict compliance with all insurance requirements under this CONTRACT,. Payment to CONTRACTOR shall be suspended in the event of non-compliance. Upon receipt of evidence of full compliance, payments not otherwise subject to withholding or set-off will be released to CONTRACTOR. Industrial Insurance Waiver: With respect to the performance of this CONTRACT and as to claims against COUNTY, its officers, agents and employees, CONTRACTOR expressly waives its immunity under Title 51 of the Revised Code of Washington, the Industrial Insurance Act, for injuries to its employees and. agrees that the obligations to indemnify, defend and hold harmless provided in this CONTRACT extend to any claim brought by or on behalf of any employee of CONTRACTOR. This waiver is mutually negotiated by the parties to this CONTRACT. CONTRACTOR Commitments, Warranties and Representations: Any written commitment received from CONTRACTOR concerning this CONTRACT shall be binding upon CONTRACTOR, unless otherwise specifically provided herein with reference to this paragraph. Failure of CONTRACTOR to fulfill such a commitment shall render CONTRACTOR liable for damages to COUNTY. A commitment includes, but is not limited to, any representation made prior to execution of this CONTRACT, whether or not incorporated elsewhere herein by reference, as to performance of services or equipment, prices or options for future acquisition to remain in effect for a fixed period, or warranties. Defense and Indemnity Contract: Indemnification by CONTRACTOR. To the fullest extent permitted by law, CONTRACTOR agrees to Indemnify, defend and hold COUNTY and its departments, elected and appointed officials, employees, agents and volunteers, harmless from and against any and all claims, damages, losses and expenses, including but not limited to court costs, attorney's fees and alternative dispute resolution costs, for any personal injury, for any bodily injury, sickness, disease or death and for any damage to or destruction of any property(including the loss of use resulting there from)which 1) are caused in whole or in part by any act or omission., negligent or otherwise, of the CONTRACTOR, its employees, agents or volunteers or CONTRACTOR's subcontractors and their employees, agents or volunteers; or 2) are directly or Indirectly arising out of, resulting from, or in connection with performance of this CONTRACT; or 3)are based upon CONTRACTOR's or its subcontractors' use of, presence upon or proximity to the property of COUNTY. This indemnification obligation of CONTRACTOR shall not apply In the limited circumstance where the claim, damage, loss or expense is caused by the sole negligence of COUNTY. This indemnification obligation of the CONTRACTOR shall not be limited in any way by the Washington State Industrial Insurance Act, ROW Title 51, or by application of any other workmen's compensation act, disability benefit act or other employee benefit act, and the CONTRACTOR hereby expressly waives any Immunity afforded by such acts. The foregoing indemnification obligations of the CONTRACTOR are a material inducement to COUNTY to enter into this CONTRACT, are reflected in CONTRACTOR's compensation, and have been mutually negotiated by the parties. Professional Services Contract(rev 07/2025) Page 9 Participation by County No Waiver. COUNTY reserves the right, but not the obligation,to participate in the defense of any claim, damages, losses or expenses and such participation shall not constitute a waiver of CONTRACTOR's indemnity obligations under this CONTRACT. Survival of CONTRACTOR's Indemnity Obligations. CONTRACTOR agrees all CONTRACTOR's indemnity obligations shall survive the completion, expiration or termination of this CONTRACT. Indemnity by Subcontractors. In the event the CONTRACTOR enters into subcontracts to the extent allowed under this CONTRACT, CONTRACTOR's subcontractors shall indemnify COUNTY on a basis equal to or exceeding CONTRACTOR's indemnity obligations to COUNTY. Compliance with Applicable Laws, Rules and Regulations: This CONTRACT shall be subject to all laws, rules, and regulations of the United States of America,the State of Washington, political subdivisions of the State of Washington and Mason County, CONTRACTOR also agrees to comply with applicable Federal, State, County or municipal standards for licensing, certification and operation of facilities and programs,and accreditation and licensing of individuals. Administration of Contract: COUNTY hereby appoints, and CONTRACTOR hereby accepts, the Mason County Public Health and Human Services Director and his or her designee, as COUNTY's representative, hereinafter referred to as the Administrative Officer, for the purposes of administering the provisions of this CONTRACT, including COUNTY's right to receive and act on all reports and documents, and any auditing performed by the COUNTY related to this CONTRACT. The Administrative Officer for purposes of this CONTRACT is: Melissa Casey,Community Health Manager Mason County Public Health & Human Services 415 N.. 6th Street Phone: 360-427-9670 Ext. 404 Fax: 360-427-7787 E-mail: incase masoncount wa, ov Financial Contact: Casey Bingham, Finance Manager Mason County Public Health & Human Services 415 N. 6th Street Phone:360-427-9670 Ext. 562 Fax: 360-427-7787 E-mail: case b masoncount wa. ov Notice: Except as set forth elsewhere in the CONTRACT, for all purposes under this CONTRACT except service of process, notice shall be given by CONTRACTOR to COUNTY's Administrative Officer under this CONTRACT. Notices and other communication may be conducted via e-mail, U.S. mail, fax, hand-delivery or other generally accepted manner including delivery services. Modifications: Either party may request changes in the CONTRACT. Any and all agreed modifications, to be valid and binding upon either party, shall be in writing and signed by both of the parties. Professional Services Contract (rev 07/2025) Page 10 Termination for Default: If CONTRACTOR defaults by failing to perform any of the obligations of the CONTRACT or becomes insolvent or is declared bankrupt or commits any act of bankruptcy or insolvency or makes an assignment for the benefit of creditors, COUNTY may, by depositing written notice to CONTRACTOR in the U.S, mail, terminate the CONTRACT, and at COUNTY's option, obtain performance of the work elsewhere. If the CONTRACT is terminated for default, CONTRACTOR shall not be entitled to receive any further payments under the CONTRACT until all work called for has been fully performed, Any extra cost or damage to COUNTY resulting from such default(s)shall be deducted from any money due or coming due to CONTRACTOR, CONTRACTOR shall bear any extra expenses incurred by COUNTY in completing the work, including all increased costs for completing the work, and all damage sustained, or which may be sustained by COUNTY by reason of such default. If a notice of termination for default has been issued and it is later determined for any reason that CONTRACTOR was not in default, the rights and obligations of the parties shall be the same as if the notice of termination had been issued pursuant to the Termination for Public Convenience paragraph hereof, Termination for Public Convenience: COUNTY may terminate this CONTRACT in whole or in part whenever COUNTY determines, in its sole discretion, that such termination is in the interests of COUNTY. Whenever the CONTRACT is terminated in accordance with this paragraph, CONTRACTOR shall be entitled to payment for actual work performed in compliance with Exhibit A Scope of Service and Exhibit C Budget. An equitable adjustment in the CONTRACT price for partially completed items of work will be made, but such adjustment shall not include provision for loss of anticipated profit on deleted or uncompleted work. Termination of this CONTRACT by COUNTY at any time during the term, whether for default or convenience, shall not constitute breach of CONTRACT by COUNTY. Termination for Reduced Funding: COUNTY may terminate this CONTRACT in whole or in part should COUNTY determine, in its sole discretion, that such termination is necessary due to a decrease in available project funding including State and/or Federal grants. Whenever the CONTRACT Is terminated in accordance with this paragraph, the CONTRACTOR shall be entitled to payment for actual work performed In compliance with Exhibit A Scope of Service and Exhibit C Budget, Disputes: I Differences between the CONTRACTOR and COUNTY, arising under and by virtue of the AGREEMENT shall be brought to the attention of COUNTY at the earliest possible time In order that such matters may be settled or other appropriate action promptly taken, For objections that are not made in the manner specified and within the time limits stated, the records, orders, rulings, instructions, and decisions of the Administrative Officer shall be final and conclusive. 2. The CONTRACTOR shall not be entitled to additional compensation which otherwise may be payable, or to extension of time for(1) any act or failure to act by the Administrative Officer of COUNTY, or(2)the happening of any event or occurrence, unless the CONTRACTOR has given COUNTY a written Notice of Potential Claim within ten (10) days of the commencement of the act,failure, or event giving rise to the claim, and before final payment by COUNTY. The written Notice of Potential Claim shall set forth the reasons for which the CONTRACTOR believes additional compensation or extension of time is due, the nature of the cost involved, and insofar as possible, the amount of the potential Professional Services Contract (rev 0712025) Page 11 c►aim. CONTRACTOR shall keep ful► and complete daily records of the work performed, labor and material used, and all costs and additional time claimed to be additional, 3. The CONTRACTOR shall not be entitled to claim any such additional compensat►an or extension of time, unless within thirty(30)days of the accomplishment of the portion of the work from which the claim arose, and before final payment by COUNTY, the CONTRACTOR has given COUNTY a detailed written statement of each element of cost or other compensation requested and of all elements of additional time required;and copies of any supporting documents evidencing the amount or the extension of time claimed to be due. Arbitration: Other than claims for injunctive relief brought by a party hereto (which may be brought either in court or pursuant to this arbitration provision), and consistent with the provisions hereinabove, any claim, dispute or controversy between the parties under, arising out of, or related to this CONTRACT or otherwise, including issues of specific performance, shall be determined by arbitration in Shelton, Washington, under the app►icab►e American Arbitration Association (AAA) rules in effect on the date hereof, as modified by this CONTRACT. There shall be one arbitrator se►ected by the parties within ten (10) days of the arbitration demand, or if not, by the AAA or any other group having similar credentials. Any issue about whether a claim is covered by this CONTRACT shall be determined by the arbitrator, The arbitrator shall apply substantive law and may award injunctive relief, equitable relief(including specific performance), or any other remedy available from a judge, including expenses, costs and attorney fees to the prevailing party and pre-award interest, but shall not have the power to award punitive damages. The decision of the arbitrator shall be final and binding and an order confirming the award or judgment upon the award may be entered in any court having jurisdiction. The parties agree that the decision of the arbitrator shall be the sole and exclusive remedy between them regarding any dispute presented or pled before the arbitrator. At the request of either party made not later than forty-five (45)days after the arbitration demand, the parties agree to submit the dispute to nonbinding mediation, which sha►l not de►ay the arbitration hearing date; provided, that either party may decline to mediate and proceed with arbitration. Any arbitration proceeding commenced to enforce or interpret this CONTRACT shall be brought within six (6)years after the initial occurrence giving rise to the claim, dispute or issue for which arbitration is commenced, regardless of the date of discovery or whether the claim, dispute or issue was continuing in nature. Claims, disputes or issues arising more than six(6)years prior to a written request or demand for arbitration issued under this Agreement are not subject to arbitration. Venue and Choice of Law: In the event that any litigation should arise concerning the construction or interpretation of any of the terms of this CONTRACT, the venue of such action of litigation shall be in the courts of the State of Washington and Mason County. Unless otherwise specified herein, this CONTRACT shall be governed by the laws of Mason County and the State of Washington. Severability: If any term or condition of this CONTRACT or the application thereof to any person(s) or circumstances is held invalid, such invalidity shall not affect other terms, conditions or applications which can be given effect without the invalid term, condition or application. To this end, the terms and conditions of this CONTRACT are declared severable. Professional Services Contract (rev 07/2025) Page 12 Waiver: Waiver of any breach or condition of this CONTRACT shall not be deemed a waiver of any prior or subsequent breach. No term or condition of this CONTRACT shall be held to be waived, modified or deleted except by an instrument, in writing, signed by the parties hereto. The failure of COUNTY to insist upon strict performance of any of the covenants of this CONTRACT, or to exercise any option herein conferred in any one or more instances, shall not be construed to be a waiver or relinquishment of any such, or any other covenants or contracts, but the same shall be and remain in full force and effect. Order of Precedence: A. Applicable federal, state, and county statutes, regulations, policies, and procedures B. Funding source agreement(s) including attachments C. Special Terms and Conditions D. General Terms and Conditions E. Exhibit A, Scope of Service F. Exhibit B, Insurance Requirements G. Exhibit C, Budget H. Consolidated Homeless Grant (CHG',) Guidelines, CHG Supplemental Manual Entire Contract: This written CONTRACT, comprised of the writings signed or otherwise identified and attached hereto, represents the entire CONTRACT between the parties and supersedes any prior oral statements, discussions, or understandings between the parties. Professional Services Contract (rev 07/2O25) Page 13 EXHIBIT A SCOPE OF SERVICE A. Consolidated Homeless Grant funding must be prioritized for preserving and maintaining existing programs and service levels (i.e., households served), as reported to Commerce in the SFY 2024 Annual Expenditure Report. B. CONTRACTOR shall commit to operating ahigh-performing crisis response system in their county by: a. Assessing each household's housing needs and facilitating housing stability with the goal of obtaining or maintaining permanent housing. b. Employing a progressive engagement service model. c. Prioritizing households most likely to become homeless when using homelessness prevention rent assistance. d. Being anti-racist leaders in their crisis response systems and facilitating partnerships among organizations that respond to the disproportionality in services and outcomes for communities that may not seek assistance from mainstream organizations. C. CONTRACTOR shall submit the deliverables outlined in EXHIBIT D DELIVERABLE TABLE on time with truthful, accurate information. D. CONTRACTOR shall comply with all of the requirements, policies and procedures in the Consolidated Homeless Grant Guidelines, including the Washington State Coordinated Entry Guidelines. E. CONTRACTOR must adopt the required performance measures outlined in EXHIBIT E PERFORMANCE REQUIREMENTS. F. CONTRACTOR roles and responsibilities: a. Provide direct service delivery according to the descriptions In the homeless response system RFP, CHG Guidelines, CHG Supplemental Manual, and best practices for the programs being implemented. b. Identify individuals in need and work with other service providers to prioritize aid, ensuring those who need help most get it quickly. c. Assess eligibility and apply housing first principles,trauma-informed care, and harm reduction to help program participants achieve stability and positive housing outcomes. d. Involve people who have experienced homelessness in developing service delivery models and provide opportunities for their feedback. e. Ensure the Washington Homeless Management Information System (HMIS) operates in accordance with ROW 43.185C.180, the CHG Guidelines, and HUD data standards: • All projects are set up correctly in HMIS • All data is accurate, complete, and timely • Must adhere to the HMIS Data Quality Plan f. Respond to the disproportionality in access to services, service provision, and outcomes. g. Homelessness Prevention, Rapid Re-Housing, and Permanent Supportive Housing projects funded by CHG must participate in the county or regional Coordinated Entry Professional Services Contract(rev 07/2025) Page 14 (CE) System by accepting referrals and must fill openings solely through the CE process, h. Ensure that employees providing direct services, their supervisors, and employees managing homeless grants complete the required trainings(CHG 2.1 ) every three years. I. Use a progressive engagement service model. j. Operate programs within the approved budget and households served. Project Intervention Types Funded 1. Emergency Shelter a, Continuous Stay, scattered-site 2. Rental Assistance a. Tenant-based Rapid RervHousing b, Eviction Prevention 3. Coordinated Entry, Care Coordination, Diversion Fund, and PIT Count Overnight Emergency Shelters: (CHG 1.4.1.1) Emergency Shelters address the immediate needs of vulnerable populations by offering short- term, temporary overnight shelter for people experiencing homelessness, They may operate through facility-based sites or use hotel/motel vouchers. The effectiveness of Emergency Shelters is measured by their capacity to be full, their racial equity, and the number of households that transition from shelters to stable housing outcomes. Shelton Family Center operates continuous stay shelter programs for transitional-aged youth experiencing homelessness. The off-site shelters are operated as group living style homes, with each family having a private bedroom and shared kitchen, living room, and bathrooms. The goal is to move households forward to transitional housing, rapid re-housing, or permanent housing within 90 days. This is a goal not a rule that Is driven by the client's participation in case management efforts, The case team utilizes progressive engagement approach to make a custom care plan that recognizes each client's strength and needs assisting the client in overcoming barriers to housing independence. Emergency Shelter Deliverables: I Meet the required performance outcome for Emergency Shelter: 60%Exits to Permanent Housing. 2. Number of households expected to serve annually: 20- 24 3. Meet the Low Barrier Housing Requirement, 4. Operate a notification system for key community partners on bed availability, referral process, and provide adequate resources and assistance to individuals that are unable to stay when the shelter is at maximum occupancy capacity or when the shelter or part of the shelter is closed for any reason, 5. Adhere to best practices, "Emergency Shelters are typically designed and intended to provide temporary shelter for short-term stays: up to three months. However, households are not required to exit after 90 days" (CHG Guidelines page 10). Case managers will work with households to reduce long lengths of stay(e.g,, 9 months or more), as this is the purpose of housing programs such as transitional housing, rapid re- housing, permanent supportive housing, HUD vouchers, etc. 6. Develop and implement a hazardous weather response plan with the ability to respond to community needs during periods of extremely hot or cold weather or severe poor air quality due to wildfire smoke. Professional Services Contract (rev 07/2025) Page 15 7. Policies and Procedures that demonstrate the following: • Check-in process that includes a reasonable check-in time and accounts for households that may be late or unable to make a predetermined time. • The protocol when maximum capacity is reached and the procedures to assist households in finding other shelter options. • Protocols for emergency situations when employees are present and, if different, during hours when employees are not present. • Protocols for shelter stays beyond 90 days outlining the process to find transitional (temporary) or permanent housing options. Prolonged shelter stays does not follow trauma informed practices. i • The project's intent and operations must differentiate the emergency shelter from other types of temporary housing, namely transitional housing. • Enrollment criteria, length of stay, and exit criteria for hotel/motel stays. • Low barrier housing requirement. Eviction Prevention (CHG 4.0 and RCW 43.185c.185) Eviction Prevention helps households at risk of homelessness (HUD Category 2 & CHG 4.3.1) maintain stable housing and avoid homelessness by addressing the underlying causes of housing instability, such as financial hardship, disputes with landlords, or legal challenges. CONTRACTOR will provide housing-focused case management and temporary rent subsidies. Eviction Prevention Deliverables: 1. Meet the required performance outcome for Homelessness Prevention: Housing retention after 6 months, and 95%of households exiting to permanent housing must not re-enter a homeless-type HMIS project. 2. Number of households expected to serve annually: 20- 30 3, Submit Eviction Prevention Log by the 15th of each month. 4. Follow Mason County's Prioritization Policy and Procedure and use the Targeted Prevention Scoring Tool. 5. Follow the Homelessness Prevention Triage and HMIS Policy and Procedure. 6. At least 10% of the Eviction Prevention total award must be subgranted to By and For Organizations. 7, Before any rental arrears payments are made, the household must be connected with the Dispute Resolution Center to make exemplary efforts at conciliation, mediation, and repayment plans. 8. A reduction in the number of unlawful detainers in the court system. 9. A reduction in the number of households that receive an eviction on their record. 10.A reduction in the number of people who become homeless. 11.CONTRACTOR must notify Mason County Public Health and Human Services when no less than two months of rent remain in the budget and the protocol to close the program, Rapid Re-Housing (1.4.2.1) Rapid Re-Housing (RRH) quickly moves households from homelessness into permanent housing by providing: • Housing Identification Services: Recruit landlords to provide housing for RRH participants and assist households with securing housing. a Financial Assistance: Provide assistance to cover move-in costs and deposits as well as ongoing rent and/or utility payments. Professional Services Contract(rev 07/2025) Page 16 • Case Management and Services: Provide services and connections to community resources that help households maintain housing stability. A tenant-based subsidy is attached to the tenant, allowing them to choose their housing.The subsidy stays with the tenant if they move, Tenant-Based Rental Assistance Deliverables: 1. Meet the required performance outcome for Rapid Re-Housing: 80% Exits to Permanent Housing. 2. Number of households expected to serve annually: 12 3, Must fill vacancies through Coordinated Entry. The program must serve the most vulnerable households. This will be verified through CE vulnerability scores. 4. Rapid Re-Housing Placement Report due by the 15th of each month. 5. Follow Tenant-Based Rapid Re-Housing Requirements outlined in the Mason County CHG Supplemental Manual. 6. A list of all organizational master/global lease addresses, fund source, housing type (Rapid Rehousing, Transitional Housing, Emergency Shelter), HMIS number, and move- in date, 7. Secure an MOU with the Bremerton Housing Authority and prioritize referrals to obtain Section 8 Housing Vouchers before enrolling in the Rapid Re-Housing Program 8. Policies and procedures that demonstrate the following: a. Differentiate tenant-based from project-based (facility-based) rental assistance programs, and what happens to tenants when they exit the program b. Hotel/motel stays when no suitable shelter bed is available during the housing search c. Meets the low-barrier project requirements Coordinated Entry/Care Coordination/Diversion Fund and Point-in-Time Count As a lead agency, The Youth Connection will be responsible for following the Washington State Coordinated Entry Guidelines and implementing the program by following the requirements and policies and procedures detailed in the Mason County Homeless Response System CHG Supplemental Manual. Coordinated Entry/Care Coordination/Diversion and Point-in-Time Count Deliverables 1. Meet the CE Governance Body requirements and lead these efforts in the community. 2. Have policies and procedures that meet the criteria of the Washington State Coordinated Entry Guidelines. 3. Lead the Point-in-Time Count homeless census as required for the populations served.. Scope Change Request Sometimes, unforeseeable events prevent a program from being implemented as designed or are in jeopardy of meeting the project timeline. In that case, the subcontractor may request a change in the Scope of Service. Sometimes, there is "scope, budget, or mission creep," and this process assumes that the organization is making efforts to contain the scope of services within the approved budget. A written Scope Change must be submitted to the Mason County Public Health and Human Services contract administrator using the template provided in the CHG Supplemental Manual. The CONTRACTOR must ensure that all reasonable attempts to implement the program as designed have been made, The COUNTY must approve Scope Changes before the CONTRACTOR makes any changes. Professional Services Contract (rev 07/2025) Page 17 EXHIBIT B INSURANCE REQUIREMENTS Prior to the beginning of and throughout the duration of the Work, The Contractor shall procure and maintain the following insurance requirements set forth below, at its own expense,for the duration of this Agreement and any extensions thereof. CONTRACTOR will use existing coverage to comply with these requirements. If that existing coverage does not meet the requirements set forth here, it will be amended to do so. CONTRACTOR acknowledges that the insurance coverage and policy limits set forth in this section constitute the minimum amount of coverage required. Any insurance proceeds in excess of the limits and coverage required in this agreement and which is applicable to a given loss, will be available to COUNTY. A. MINIMUM Insurance Requirements: 1. Commercial General Liability Insurance using Insurance Services Office"Commercial General Liability" policy form CG 00 01,with an edition date prior to 2004, or the exact equivalent. Coverage for an additional insured shall not be limited to its vicarious liability. Defense costs must be paid in addition to limits. Limits shall be no less than $1,000,000 per occurrence for all covered losses and no less than $2,000,000 general aggregate,for bodily injury, personal injury, property damage, and products/completed operations, including without limitation, blanket contractual liability. 2. Workers' Compensation on a state-approved policy form providing statutory benefits as required by law with employer's liability limits for CONTRACTOR's, no less than $1,000,000 per accident for all covered losses, 3. Business Auto Coverage on ISO Business Auto Coverage form CA 00 01 including owned, non-owned and hired autos, or the exact equivalent. Limits shall be no less than$1,000,000 per accident, combined single limit. If CONTRACTOR owns no vehicles, this requirement may be satisfied by a non-owned auto endorsement to the general liability policy described above. If CONTRACTOR or CONTRACTOR's employees will use personal autos in any way on this project, CONTRACTOR shall obtain evidence of personal auto liability coverage for each such person. 4. Professional liability (errors&omissions) insurance. Consultant shall maintain professional liability insurance that covers the Services to be performed in connection with this Agreement, in the minimum amount of$1,000,000 per claim and in the aggregate.Any policy inception date, continuity date, or retroactive date must be before the effective date of this agreement and Consultant agrees to maintain continuous coverage through a period no less than three years after completion of the services required by this agreement. Coverage shall include acts, errors, or omissions arising from professional services, including housing placement, case management, compliance reporting, and administration of grant funds. 5. Cyber Liability Coverage. CONTRACTOR shall maintain cyber liability insurance with limits of not less than $1,000,000 per claim and $2,000,000 aggregate. Such coverage shall include privacy liability, network security, breach response, notification, credit monitoring, Professional Services Contract (rev 07/2025) Page 18 regulatory defense, and system restoration expenses related to the use and access of HMIS and other client data. 6. Excess or Umbrella Liability Insurance(Over Primary) if used to meet limit requirements, shall provide coverage at least as broad as specified for the underlying coverages. Such policy or policies shall include as insureds those covered by the underlying policies, including additional insureds. Coverage shall be"pay on behalf',with defense costs payable. in addition to policy limits, There shall be no cross-liability exclusion precluding coverage for claims or suits by one insured against another. Coverage shall be applicable to County for injury to employees of Contractor, subcontractors or others involved in the Work. The scope of coverage provided is subject to approval of County following receipt of proof of insurance as required herein. B. Certificate of Insurance: A Certificate of Insurance naming COUNTY as the Certificate Holder must be provided to COUNTY within five (5) days of CONTRACT execution, C. Basic Stipulations: 1. CONTRACTOR agrees to endorse third party liability coverage required herein to include as additional insureds COUNTY, Its officials, employees and agents, using ISO endorsement CG 20 10 with an edition date prior to 2004. CONTRACTOR also agrees to require all contractors, subcontractors, and anyone else involved in this CONTRACT on behalf of the CONTRACTOR(hereinafter"indemnifying parties")to comply with these provisions. 2. CONTRACTOR agrees to waive rights of recovery against COUNTY regardless of the applicability of any insurance proceeds, and to require all indemnifying parties to do likewise. 3. All insurance coverage maintained or procured by CONTRACTOR or required of others by CONTRACTOR pursuant to this CONTRACT shall be endorsed to delete the subrogation condition as to COUNTY, or must specifically allow the named insured to waive subrogation prior to a loss. 4. All coverage types and limits required are subject to approval, modification and additional requirements by COUNTY. CONTRACTOR shall not make any reductions In scope or limits of coverage that may affect COUNTY's protection without COUNTY's prior written consent. 5. CONTRACTOR agrees to provide evidence of the insurance required herein, satisfactory to COUNTY,consisting of; a) certificate(s) of insurance evidencing all of the coverages required and, b) an additional insured endorsement to CONTRACTOR's general liability policy using Insurance Services Office form CO 20 10 with an edition date prior to 2004. CONTRACTOR agrees, upon request by COUNTY to provide complete, certified copies of any policies required within 10 days of such request, COUNTY has the right, but not the... duty, to obtain any insurance it deems necessary to protect its interests. Any premium so Professional Services Contract (rev 07/2025) Page 19 paid by COUNTY shall be charged to and promptly paid by CONTRACTOR or deducted from sums due CONTRACTOR. Any actual or alleged failure on the part of COUNTY or any other additional insured under these requirements to obtain proof of insurance required under this CONTRACT in no way waives any right or remedy of COUNTY or any additional insured, in this or in any other regard, 6. It is acknowledged by the parties of this CONTRACT that all insurance coverage required to be provided by CONTRACTOR or indemnifying party, is intended to apply first and on a primary non-contributing basis in relation to any other insurance or self-insurance available to COUNTY. 7. CONTRACTOR agrees not to self-insure or to use any self-insured retentions on any portion of the insurance required herein and further agrees that it will not allow any indemnifying party to self- insure its obligations to COUNTY. If CONTRACTOR's existing coverage includes a self-insured retention,the self-insured retention must be declared to the COUNTY. The COUNTY may review options with CONTRACTOR, which may include reduction or elimination of the self-insured retention, substitution of other coverage, or other solutions. 8. CONTRACTOR will renew the required coverage annually as long as COUNTY, or its employees or agents face an exposure from operations of any type pursuant to this CONTRACT. This obligation applies whether or not the CONTRACT is canceled or terminated for any reason. Termination of this obligation is not effective until COUNTY executes a written statement to that effect. 9. The limits of insurance as described above shall be considered as minimum requirements. Should any coverage carried by CONTRACTOR or a subcontractor of any tier maintain insurance with limits of liability that exceed the required limits or coverage that is broader than as outlined above,those higher limits and broader coverage shall be deemed to apply for the benefit of any person or organization included as an additional insured and those limits shall become the required minimum limits of insurance in all Paragraphs and Sections of this CONTRACT. 10. None of the policies required herein shall be in compliance with these requirements if they include any limiting endorsement that has not been first submitted to COUNTY and approved of in writing. 11. The requirements in this Exhibit supersede all other sections and provisions of this CONTRACT to the extent that any other section or provision conflicts with or impairs the provisions of this Exhibit. 12. Unless otherwise approved by COUNTY, insurance provided pursuant to these requirements shall be by insurers authorized to do business in Washington and with a minimum A.M. Best rating ofA-:VII. Professional Services Contract (rev 07/2025) Page 20 13.All insurance coverage and limits provided by CONTRACTOR and available or applicable to this agreement are intended to apply to the full extent of the policies, Nothing contained in this CONTRACT limits the application of such insurance coverage. 14. CONTRACTOR agrees to require insurers, to provide notice to COUNTY thirty (30) days prior to cancellation of such liability coverage or of any material alteration or non-renewal of any such coverage, other than for non-payment of premium. CONTRACTOR shall assure that this provision also applies to any subcontractors,joint ventures or any other party engaged by or on behalf of contractor in relation to this agreement. Certificate(s) are to reflect that the issuer will provide thirty (30) days' notice to COUNTY of any cancellation of coverage. 15. COUNTY reserves the right at any time during the term of the CONTRACT to change the amounts and types of insurance required by giving the CONTRACTOR ninety(90) days advance written notice of such change, if such change results in substantial additional cost to the CONTRACTOR,the COUNTY and CONTRACTOR may renegotiate CONTRACTOR's compensation. 16. Requirements of specific coverage features are not intended as limitation on other requirements or as waiver of any coverage normally provided by any given policy. Specific reference to a coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be all-inclusive. 17.CONTRACTOR agrees to provide immediate notice to. COUNTY of any claim or loss against CONTRACTOR arising out of the work performed under this agreement. COUNTY assumes no obligation or liability by such notice, but has the right(but not the duty)to monitor the handling of any such claim or claims if they are likely to involve COUNTY. Il Professional Services Contract (rev 07/2025) Page 21 EXHIBIT C BUDGET Off-site Emergency Shelter Fund Source FY26 Award Administration CHG Standard $33,600 Facility Support CHG Emergency Housing $279,750 Total Off-site Emergency Shelter $313,360 Rapid Re-Housing Fund Source FY26 Award Administration CHG Standard $41,430 Operations CHG DRF Backfill $123,270 Rent 2163 $134,631 Total Rapid Re-Housing $299,331 Eviction Prevention TT -- Fund Source FY26 Award Administration EP Admin $33,200 Rent EP Rent $78,406 Operations EP Operations $188,394 Total Eviction Prevention $300,000 Coordinated Entry/Care Fund Source FY26 Award Coordination/Diversion Operations CHG DRF Backfill $31,083 Diversion Fund CHG DRF Backfill $6,500 Total CE/Care Coord/Diversion $37,583 LIIITotal FY26 Award $950,264 Payment: In the event State, Federal, or local funding changes, the COUNTY reserves the right to amend the payment terms and the amount awarded in this contract. Approved invoices will be Professional Services Contract (rev 07/2025) Page 22 disbursed according to the vendor payment schedule of the County Auditor's Office. Refer to the Billing Procedures and Payment clause of this contract for additional information. All COUNTY-provided templates must be used and not modified without the county's written permission.The county can change the reporting requirements by notifying the contractor. Payment will be considered timely within 30 days of receipt of invoice, Monthly Financial Invoice; Final, approved Invoices are duo by the 15" of each rn anth a. All invoices and reports, including HMIS, must be accurate, complete, and received to a satisfactory level before invoices are approved and processed for reimbursement, b. The CONTRACTOR will submit a monthly financial invoice to the COUNTY no later than the 15th of each month for reimbursement of allowable costs; prepayment of expenses is not allowable. Submitting invoices promptly and error-free is essential for the fastest reimbursement turnaround possible, c, Budget Narrative: If the invoice has a significant increase or decrease in totals, include a budget narrative in the email submission to explain the change when the invoice is submitted. d. The CONTRACTOR may not manipulate,change, or adjust any template provided by the COUNTY without prior written permission from the COUNTY, e. Administration: Reimbursement requests cannot exceed the 1/12 monthly allotment. For example, if the.Administration allocation is 15%, administration costs may not exceed 15% of the monthly reimbursement requests. The Department of Commerce prefers that all overheads be budgeted and expensed in the Administration Budget Category, Administration costs include, but are not limited to, Executive Director salary and benefits, organization memberships or subscriptions, software licensing, business license, general organizational insurance, conferences, organization-wide audits, board expenses, community event registration, fire inspections, and general agency facility costs (including those associated with the Executive Director) such as rent (building space that is not directly attributed to a program funded through this contract), depreciation expenses, and operations and maintenance. All amounts billed to administration must be allowable, supported by actual costs, not double-charged, and treated consistently in similar circumstances, f. All "pooled" costs are considered "Administration" unless the County approves an exception. g. Time-billing:Agencies must ensure that processes are in place to track employee time to the program they are working in and only bill hours to a program for time worked in each program. Program employees must use time-billing methods to track the time spent on tasks or projects directly related to the program. This helps reduce billing errors and ensures that every program is charged appropriately. h. Salary&Wages: The COUNTY will reimburse hourly rates and accruedlunused PTO in accordance with ROW 49.48.010, without incentives such as bonuses, except for grants that specifically allow it(e.g.,the inflationary increase from FY24 and FY25). Payouts are distributed across all programs that fund the position. Salary and benefits are itemized separately. i. Cost Distribution Plan: It is preferable to bill all overhead as part of the 15% Administration allocation. However, a cost distribution plan is also allowable if the agency operates more than one program and/or multiple fund sources are used across programs. The plan must differentiate overhead/administration expenses that benefit the whole organization and are not directly attributed to a program from overhead directly Professional Services Contract(rev 07/2025) Page 23 tied to a program (e.g., marketing materials specific to the program or the CHG Forum/Convening that may benefit multiple programs funded by these funds). Program and operation expenses will be directly attributed to the Operations Budget Category (i.e.,the agency would not have these costs If it didn't operate the program). Agencies will use a square foot calculation for office space directly related to the program to bill agency facility costs to program operations. However, the square footage not directly related to program office space will be billed to Administration. j. Conferences:Allowable Conference: The Department of Commerce is not hosting the annual CHG Forum this year. Homeless track sessions will be part of the Housing Washington Conference in Bellevue on September 28th 30"', 2025. k. item Descriptions: To help ensure no duplication of expenses, include specific descriptions in the journal entry or the itemized expense list. Include the date range for utilities, rent, or other monthly recurring costs. Including the account numbers or building addresses is helpful when the organization has similar costs for different buildings(e.g., utilities and off-site shelters). I. Reimbursement in one fiscal year may not exceed the approved annual budget. Suppose annual budgeted funds are expended before the end of the first fiscal year. In that case, no additional reimbursements for that fiscal year will be approved, and programs/services are expected to continue. Any unspent funds will be rolled into the next fiscal year if the grant or budget category allows. Programs funded from the state fiscal budget, such as the Housing and Essential Needs program, do not have funds that carry over. m. The CONTRACTOR must retain all backup documentation, including policies and procedures for tracking employee time to grants and calculating holiday and overtime pay, n. Invoices must be easily read, with program expenses organized and labeled. Arrange the backup documentation in the order in which items appear on the invoice. o, Errors: If you make an error in any previous months or overpayments or underpayments, contact the COUNTY to determine the next steps. Monthly spend-down amounts may not be changed after an Invoice has been submitted, approved, and paid. p. Allowable Expenses:The first step is to review the Scope of Service in the contract for approved project intervention types and the expenses directly associated with implementing the approved program. The next step is to review the CHG Guidelines. If any questions or clarification about allowable expenses remain, contact the COUNTY before making any purchases to avoid non-reimbursable situations. q. Budget Adjustments/Revisions: Budget adjustments/revisions are when money is moved from one budget category to another. All budget revision requests,must use the Contract Budget Transfer Request Form. Budget revisions are allowable up to once per quarter. CHG Contracts will require Commerce approval and follow CHG Guidelines. No more than 10% of the program budget may be transferred, and no money may be transferred from the Rent Budget category. r. Financial Contract Amendments: Contract amendments will be issued when there is a change in the total contract award.Amendments are also required in CHG contracts when the total budget adjustment for the county or sequential adjustments exceed(s) 10% of the award. s. De-obligation of Funds: Budget categories are monitored for over- or underspending. In some cases, a de-obligation of funds will be required for categories that are underspent or tracking to underspend by more than five percent. t. Submit monthly invoices electronically to Todd Parker(t artier masoncount w gpv) using the correct naming convention. Each invoice must Include: The name of the agency, Professional Services Contract (rev 07/2025) Page 24 Date submitted, Dates of service the invoice represents Contract number, Invoice number ■ Version number when resubmitting invoice corrections ■ Name of funding source, ■ Total reimbursement request per funding source, w Salary or Time Worked and benefits are separated a Vacation (PTO), Holiday Pay, and Overtime are separated from Time Worked. a Total hours worked by employees for each program and ensure time-billing. ■ General Ledgers or backup documentation that includes expenses broken out by the budget category, These reports cannot include client names or identifying information. Use HMIS numbers in the description when any funds are paid on behalf of or, if allowed, directly to the household. The landlord's name is allowable when rental and/or utility assistance payments are made. a All Flexible Fund (CHG 6,3.3) expenses must be pre-approved. It is acceptable to have a list of expenses approved at the start of the contract. M Voucher detail worksheets, if required by the grant, Spenddown sheet matching the voucher detail worksheet. The subcontractor may not overspend in a budget category. ■ Any HMIS reports required by the grant. ■ Signature Page: Signed by the Executive Director, CEO, and/or Board Chair approving that the expenses are accurate and allowable. Submitted by the Executive Director. Professional Services Contract (rev 07/2025) Page 25 EXHIBIT D DELIVERABLE TABLE Date Dye!Frequency Deliverable Name&Description No later than thirty(30) days of the date of Contract requirements identified under the Special Terms and Conditions section of the contract execution Monthly—complete, An invoice and voucher detail worksheet,and,at a minimum,a general ledger generated by the accurate,and approved organization's accounting system.The General Ledger must include transaction-level detail for all costs by the 15'"of each that have been paid and are being claimed for reimbursement.These documents are due to the month COUNTY by the 15th of the month following the month in which services were provided. • Eviction Prevention Log:Each organization operating an Eviction Prevention Program will Monthly by the 15°t of develop a tracking mechanism to provide essential program data that tracks contacts and — processing time to determine the demand and funding needs. each month ® Rapid Re-Housing Placement Report: Each-organization operating a Rapid Re-Housing Program will report placement to rental properties. • HMIS Data Quality(HUD 225)Report: Review the report for the number of people and heads of household served and data quality,timeliness,and accuracy. • HMIS OUTS—Reports Exits to Permanent Housing; • Emergency Shelter=50% o Rapid Re-Housing=80%0 Quarterly: a Permanent Supportive Housing=95% • Landlord Outreach:All programs with an"exit to permanent housing"target must conduct targeted • 1e Qtr:Oct 10 landlord-specific outreach. Documentation will include the date and type of outreach. Any events nd Qtr:Jan 10 will also include a sign-In sheet as supporting documentation. Landlord-specific outreach includes, . 2 but is not limited to,both active and passive means such as events, newsletters,in-person • 3rd Qtr:April 10 meetings, associations,and group meetings. CONTRACTOR is encouraged to partner with other • 4r"Qtr:July 10 providers to satisfy this requirement and maximize participant benefits.Include the COUNTY in all electronic landlord outreach efforts. • Training Log: Each agency must identify staff to attend and complete trainings.These staff should Include staff that provide direct services,supervisors of direct service staff,and staff that manage homeless grants, • Narrative Report(Optional):Agencies can use this report to share successes or challenges/barriers encountered during the quarter, • Local Homeless Housing Plan(CHG 2,1.4.1):According to RCW 43.185c,the homeless response system must submit a local homeless housing plan every five years.All agencies must actively participate in the plan's development, implementation, and annual plan updates and be accountable for the measures of success and program/system performance requirements adopted in the plan. Each agency will submit a Work Plan and provide annual plan updates. • Annual County Expenditure Report(CHG 2.1.4.2):All agencies that enter data into HMIS must coordinate with the COUNTY to submit a complete and accurate report of program funding Annually information to the Department of Commerce. • Point-In-Time Count(2.1.4.3):All agencies must actively participate in the PIT Count to obtain a complete count of people experiencing homelessness In Mason County. • Street Outreach Data: Data collected from street outreach efforts, such as the number of encampments and individuals encountered,service needs, and referrals to other sectors, are essential to understanding community and client needs and designing a system that meets these needs. Other Annual Assessment Monthly Report: Each agency receives a monthly report to track when annual assessments are due. Use this report to ensure that all annual assessments are completed on time. Professional Services Contract (rev 07/2025) Page 26 EXHIBIT E PERFORMANCE REQUIREMENTS A. Housing Outcomes: For each intervention type funded by the Consolidated Homeless Grant, grantees must adopt the required housing outcome performance measure outlined in the Consolidated Homeless Grant Guidelines, Appendix D, Table A. Grantees must improve housing outcomes by making progress towards the statewide performance target, a. Emergency Shelter: 50%Exits to Permanent Housing b. Rapid Re-Housing: 80% Exits to Permanent Housing c. Permanent Supportive Housing: 95%o Exits to Permanent Housing d. Homelessness Prevention: Housing retention after 6 months, and 95% of households that exit to a permanent housing destination must not enter a homeless type HMI'S project after exit, B. Equitable Outcomes: For each of the required housing outcome performance measures, outcomes across racial and ethnic demographics should not be significantly less than the overall rate. The"overall rate" refers to the rate of a particular intervention type's total exits to positive outcomes, This is inclusive of all ethnic or racial categories. C. Equitable Access: While not a formal performance measure that will be monitored, grantees are expected to use equitable access data to identify underserved populations, assess the impact of their access strategies and work to Improve equitable access as needed. Grantees can access this data through the Washington Balance of State Equitable Access Dashboard which compares the race and ethnicity of households entering the homeless system (HMIS)to the race and ethnicity of the homeless and unstably housed populations (The Snapshot Report). Professional Services Contract (rev 07/2025) Page 27 { EXHIBIT F ATTESTATION I do hereby certify that to the best of my knowledge,the following is true, accurate, and complete: All contractors, including by and for organizations, attest that all are bound to all contracts, including contracts between the Department of Commerce and Mason County Public Health and Human Services, and/or any subrecipients. I have reviewed all pass-through contract language, have received copies, and agree to be bound to these terms. I have read all guidelines specific to the fund source and policies set forth by the Department of Commerce and Mason County Public Health and Human Services, and agree to follow. r Name (printed) Name (signature7 Title Agency I ' Date I -I 7 d Professional Services Contract (rev 07/2025) Page 28 Mason County Agenda Request Form issa To: Board of Mason County Commissioners Item No. From: Michael Collins,PE,PLS,County Engineer Ext:450 Department: Public Works Briefing: Action Agenda: ❑ Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): June 1,2026 Agenda Date(s): June 9,2026 Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ IT ❑ Risk ❑ Other (Please ensure proper internal review channels have been followed, this is the responsibility of the requesting Department) Item: CRABoard Rural Arterial Trust Account(RATA)Funds for Cloquallum Road Background/Executive Summary: This project, situated between MP 6.60 and 7.80 on Cloquallum Road, also known locally as Wivel Hill, involves a narrow stretch of road with a high embankment on one side and outdated,misaligned guardrails on the other,which protect drivers from a creek below.The project will widen the road towards the embankment and away from the creek and overlay roadway to create 12-foot paved lanes and 5-foot paved shoulders. The previously authorized RATA funds were $532,772.00. This amendment increases RATA funds to $1,150,000.00. Associated Costs/Budget Impact(amount, funding source,budget amendment, etc.): Estimated Project Cost: $ 1,460,000 Authorized RATA Funds: $ 1,150,000 County Road Funds: $ 310,000 Public Outreach: N/A Requested Action: Recommend the Board of County Commissioners authorize the Chair to execute the County Road Administration Board(CRAB)Rural Arterial Program(RAP) Contract Amendment for Cloquallum Road Improvement Project from milepost 6.60 to milepost 7.80. Attachment(s): 1.Vicinity Map 2. Contract Amendment—Not for Signature 3. Original Contract on Peak �4m CRP2061 Cloquallum Road Improvement Project MP 6. 60-7.80 - II 1 , r `I , _ , 1 ___ - --- VAR ---- / / I 1 / I 1 : ' ' - ;- ' Sheltoi 1 / ♦1 I • AMENDMENT NO. 1 Submitting County: Mason Project Number: 26-23-1184 Project Name: Cloquallum Road Improvement Project Original Project Date Approved: May 01, 2025 Road Number(s) Road Name(s) BMP(s) EMP(s) Segment # This is Amendment No. 1 to the above described Project Agreement, between the County of Mason , hereinafter the "County" and the State of Washington County Road Administration Board, hereinafter the "CRABoard." WHEREAS, the COUNTY and CRABoard desire to amend the original Project Agreement to allow an increase in authorized RATA funding under the conditions described in WAC 136-161-070. NOW, THEREFORE, pursuant to chapter 36.79 RCW and in consideration of the terms, conditions, covenants, and performance contained herein, or attached and incorporated and made a part hereof, IT IS MUTUALLY AGREED AS FOLLOWS: 1 . The following new language is added as section 15 to the Project Agreement: Authorized RATA funding is increased to $1 ,150,000 per CRABoard approval dated April 30, 2026. 2. All other terms and conditions of the original Project Agreement shall remain in full force and effect except as modified by this Amendment No. 1. IN WITNESS WHEREOF, the PARTIES hereto have executed this AMENDMENT No. 1 as of the PARTY's date last signed below. COUNTY ROAD ADMINISTRATION BOARD: Mason COUNTY: By: NOT FOR SIGNATURE By: NOT FOR SIGNATURE Date: NOT FOR SIGNATURE Date: NOT FOR SIGNATURE AMENDMENT NUMBER: 1 r • :• r Submitting County: Mason Project Number: 26-23-1184 Project Name: Cloquallum Road Improvement Project Date Approved: May 01, 2025 AUTHORIZED RATA FUNDS: $532,772.00 Road Number(s) Road Name(s) BMP(s) EMP(s) Segment# 10000 Cloquallum Road 6.6 7.8 1 The State of Washington County Road Administration Board (CRABoard) and Mason County (County) mutually agree as follows: (1) The funds hereby authorized are for completion of the proposed project as defined by chapter 36.79 RCW Roads and bridges - rural arterial program. (2) The County is in compliance with the provisions of chapter 136-150 WAC regarding eligibility for Rural Arterial Trust Account (RATA) funds. If the County is found not to be in compliance with these provisions, such non compliance may be cause for the CRABoard to withdraw or deny the Certificate of Good Practice of the County and require pay back of any RATA funds that have been paid to the County for this project. (3) If the project is reconstruction, the County shall gain approval from WSDOT (chapter 43.32 RCW) for all deviations from the design standards listed in the Local Agency Guidelines prior to construction. (4) If the project is 3R (resurfacing restoration and rehabilitation), the County shall document its design considerations for the proposed improvements in keeping with 3R standards as listed in the Local Agency Guidelines. (5) The project shall be constructed in accordance with the information furnished to the CRABoard, and the plans and specifications prepared by the county engineer. (6) Phased construction methodology is permitted upon notification by the county engineer of the phasing plan as authorized under WAC 136-170-030. Failure by the county to notify the CRABoard of phasing plan at least 15 days prior to commencement of construction may result in withdrawal of funding by the CRABoard and county forfeiture of all RATA funds expended. (7) The County shall notify the CRABoard when a contract has been awarded and/or when construction has started, and when the project has been completed. (8) The County shall reimburse the RATA in the event a project post audit reveals improper expenditure of RATA funds. (9) Costs of the project which exceed the amount of RATA funds authorized by the CRABoard, set forth above, and the required matching funds and other funds represented by the county to be committed to the project, shall be paid by the County as necessary to complete the project as submitted to the CRABoard. (10) Matching funds and other funds represented to be committed to the project shall be available as necessary to implement the projected development of the project as set forth in the construction proposal prospectus. (11) The CRABoard hereby agrees to reimburse the county from RATA funds allocated, and not otherwise, for its reimbursable costs not to exceed the amount above specified. (12) The CRABoard will reimburse costs incurred by the County based on project progress as certified by the county engineer within the CRABoard's RAP Online project management application by monthly progress payment vouchers received and approved on individual projects in the order in which they are received in the CRABoard office, subject to the availability of RATA funds apportioned to the region. Such obligation to reimburse RATA funds extends only to project costs incurred after the date of project approval by the CRABoard. (13) Either the CRABoard or the County may request changes to the provisions contained in this agreement. Such changes shall be mutually agreed upon and incorporated by written amendment to this agreement. No variation or alteration of the terms of this agreement shall be valid unless made in writing and signed by authorized representatives of the CRABoard or the County hereto. (14) During the term of this agreement and for a period not less than six (6) years from the date of final payment by the CRABoard, the records and accounts pertaining to this agreement are to be kept available for inspection and audit and copies of all records, accounts, documents, or other data pertaining to the agreement will be furnished upon request. If any litigation, claim, or audit is commenced, the records and accounts along with supporting documentation shall be retained until said litigation, claim, or audit finding has been resolved even though such litigation, claim, or audit continues past the six year retention period. IN CONSIDERATION of the allocation by the CRABoard RATA funds to the project in the amount set out above, the County hereby agrees that as condition precedent to payment of any RATA funds allocated at any time to the above referenced project, it accepts and will comply with the terms of this agreement, including the terms and conditions set forth in Chapter 49, Laws of 1983, 1st Ex. Sess. (chapter 36.79 RCW); the applicable rules of Title 136 WAC and all representations made to the CRABoard upon which the fund allocation was based; all of which are familiar to and within the knowledge of the county and are incorporated herein and made a part of this agreement, although not attached. This agreement supersedes all prior agreements issued using the project number listed above and shall be valid and binding only if it is signed and returned to the CRABoard office within 45 days of its mailing by the CRABoard. COUNTY ROAD ADMINISTRATION BOARD: Mason COUNTY: s� ha,'N'Wafk Po„By: y:=11IuaN,0154,.8 COTS B Date: Jun 24,2025 Date: •Jun 24,2025 RAP Project Number: 26-23-1184 Mason County Agenda Request Form To: Board of Mason County Commissioners Item No. From: Richard Dickinson,Deputy Director Utilities Ext•652 and Waste Management Department: Utilities&Waste Briefing: ❑X Action Agenda: Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): June 1,2026 Agenda Date(s): June 9,2026 Internal Review: ❑ Finance ❑ Human Resources ® Legal ❑ IT Z Risk ❑ Other (Please ensure proper internal review channels have been followed, this is the responsibility of the requesting Department) Item: Victor Improvement Club and Mason County Lease Agreement Background/Executive Summary: Mason County currently leases land from the Victor Improvement Club (VIC) for the purpose of operating and maintaining a sewer pump station that is part of the North Bay Water Reclamation Facility collection system. The current agreement includes a provision allowing for renegotiation and extension of the lease term. On March 3, 2026, the Board approved a lease extension through June 23, 2026, to allow additional time for negotiations regarding either the purchase of the property or revised lease terms. Discussions between the parties have continued and remain productive; however, additional time is needed to finalize an agreement. To ensure continued operation of the sewer pump station site during the ongoing negotiations, Board approval is requested to authorize execution of an additional lease extension agreement beyond June 23, 2026 to December 8, 2026. Associated Costs/Budget Impact: Under the current lease, the county pays no rent or utilities (power), and the VIC is not charged a monthly utility fee, nor has it paid the initial connection fee. Both parties are to equally share in any well costs such as pump replacement. The VIC is interested in selling the area presently leased. If the land is acquired for$25,000 or less and the VIC agreeable to waiving an appraisal, sale could proceed relatively quickly. If the county does not purchase, the VIC proposes to charge rent.Additionally, they propose Mason County pay for the power bill and 100% of the well costs. Public Outreach: N/A Requested Action: Request the Board authorize the execution of a lease extension agreement with the Victor Improvement Club through December 8, 2026, for the purpose of allowing additional time to negotiate either the purchase of the property or revised lease terms for the sewer pump station site serving the North Bay Water Reclamation Facility collection system. Attachment(s): 1. Current Lease Agreement 2. Extension Agreement AMENDMENT TO LEASE THIS AMENDMENT TO LEASE (hereinafter called"Amendment") is made this_day of 2026 between Victor Improvement Club,Inc. (hereinafter called"Lessor")and Mason County,State of Washington (hereinafter called"Lessee"). WHEREAS,Lessor and Lessee entered a Lease dated March 14, 2000, for the purpose of operating and maintaining a sewer pump station,which is part of the North Bay Water Reclamation Facility collection system; and WHEREAS,the original agreement term expired on March 14,2026; and WHEREAS, on March 3,2026,the parties agreed to extend the Lease term through June 23,2026,to allow additional time for negotiations regarding potential purchase of the leased premises or revised lease terms; and WHEREAS,the Lessor and Lessee require additional time beyond June 23,2026,to continue and complete negotiations; NOW,THEREFORE,Lessor and Lessee agree as follows: 1. Extension of Term: The Lease term is hereby extended from June 23, 2026,through December 8, 2026. This Extension Period may be modified by mutual written agreement of both parties. 2. Terms During Extension Period: All other provisions of the Lease remain unchanged and continue in full force and effect. VICTOR IMPROVEMENT CLUB,INC. BOARD OF COUNTY COMMISSIONERS MASON COUNTY,WASHINGTON PRESIDENT PAT TARZWELL,Chair RANDY NEATHERLIN,Vice Chair SHARON TRASK, Commissioner ATTEST: MCKENZIE SMITH, Clerk of the Board APPROVED AS TO FORM: TIM WHITEHEAD, Ch. DPA LEASE AGREEMENT THIS LEASE made this day of , 20XX,by and between VICTOR IMPROVEMENT CLUB, INC. (hereinafter called Lessor) and MASON COUNTY, STATE OF WASHINGTON (hereinafter called Lessee): WITNESSETH 1. PREMISES: Lessor does hereby lease to Lessee those certain premises commonly known as: As shown on Exhibit"A" attached hereto, (hereinafter called"premises"), Being situated upon land legally described in Exhibit"B" attached hereto. 2. TERM: The term of this lease shall be TWENTY-SIX YEARS commencing on the day of , 20XX, and shall terminate on the day of 20XX. 3. RENT: Lessor and Lessee agree that in lieu of rent money the Lessee will, at no cost to the Lessor, connect by means of a gravity line the Victor Improvement Club building to the proposed sewer line and that for the length of this lease agreement all connection charges and monthly service charges will be waived. It is expressly understood that Lessee will not pay any rent money in addition to those waived charges described in this paragraph. 4. UTILITIES AND FEES: Lessee agrees to pay all charges for electricity and all other utilities and services to the premises (as defined in Para. 1 above, Exhibit"A") during the full term of this lease. EXCEPTION: Lessor agrees to furnish, at no cost to Lessee, a nominal amount(approximately 120 gallons a day) of water services via a Lessee installed piping system for the purpose of cleaning Lessee equipment. In addition, it is agreed that Lessor and Lessee will share equally the costs for repair and/or replacement of the well and pump system which now serves the Victor Improvement Club. 5. REPAIRS AND MAINTENANCE: Premises (as defined in Para. 1 above, Exhibit"A") have been inspected and are accepted by Lessee in their present condition. Lessee shall, at his own expense and at all times, keep the premises neat, clean and in a sanitary condition, and keep and use the premises in accordance with applicable laws, ordinances, rules, regulations and requirements of governmental authorities. Lessee shall permit no waste, damage or injury to the premises (as defined in Para. 1 above, Exhibit"A"). Lessee agrees that Lessor will have the right to have input into, and approve within reason, the landscaping of the premises (as defined in Para. 1 above, Exhibit"A"). 6. SIGNS AND ALTERATIONS: All signs or symbols placed by Lessee on or about the premises (as defined in Para. 1 above, Exhibit"A") shall be subject to Lessor's prior written approval.After prior written consent of Lessor, Lessee may make alterations, additions, and improvements in said premises, at Lessee's sole cost and expense. Lessor may elect to require Lessee to remove any such alterations, additions or improvements upon termination of this lease and at Lessee's sole cost and expense. 7. LIENS AND INSOLVENCY: Lessee shall keep the premises (as defined in Para. 1 above, Exhibit"A") free from any liens arising out of work performed for, materials furnished to, or obligations incurred by Lessee, and shall hold Lessor harmless against the same. In the event Lessee becomes insolvent, bankrupt, or if a receiver, assignee or other liquidating officer is appointed for the business of Lessee, Lessor may cancel this lease at its option. 8. SUBLETTING OR ASSIGNMENT: Lessee shall not subject the whole or any part of the premises (as defined in Para 1 above, Exhibit"A"), nor assign this lease without the written consent of Lessor, which will not be unreasonably withheld. This lease shall not be assignable by operation of law. 9. ACCIDENTS AND LIABILITY: Lessor or its agent shall not be liable for any injury or damage to persons or property sustained by Lessee or other, in and about the premises (as defined in Para. 1 above, Exhibit"A"). Lessor or its agent shall not be liable for, and Lessee agrees to defend and hold Lessor and its agents harmless, from any claim, action and/or judgement for damages to property or injury to persons suffered or alleged to be suffered on or near the leased premises by any person, firm or corporation, relating in any way to the Lessee's business, or Lessee's activity or inaction, except that arising from the Lessor's sole negligence. Without limiting the foregoing, Lessee shall indemnify and hold harmless from any and all claims related to the leased premises, and/or Lessee, to the maximum extent permitted by law. 10. INSURANCE: Lessee agrees to maintain public liability insurance on the premises in the minimum limit of One Million Dollars ($1,000,000.00) for property damage and in the minimum of One Million Dollars ($1,000,000.00) for bodily injuries and death. Lessee shall furnish Lessor a certificate indicating that the insurance policy is in full force and effect and that the policy may not be cancelled unless thirty(30) days prior written notice of the proposed cancellation has been given to Lessor. 11. HAZARDOUS MATERIALS: Lessor represents and warrants to Lessee that to the best of Lessor's knowledge, there are no hazardous materials on, in, or under the premises as of the commencement date of this lease. Lessee shall not cause or permit any hazardous material to be brought upon, kept, used in, or about, or disposed of, on the premises by Lessee, or any party for which Lessee is responsible, except in strict compliance with all applicable Federal, State, and local laws, regulations, codes and ordinances. Less shall indemnify, defend and hold Lesser harmless from any and all claims, damages, penalties, fines, costs, or liabilities, including,without limitation, costs of cleanup, remediation, removal, restoration, diminution of value of the premises, loss of use, or damages arising from any breach of Lessee's hazardous material handling responsibilities hereunder. Lessee shall immediately notify Lessor of any inquiry, investigation, or notice known to Lessee relating to the actual or suspected presence of hazardous material on the premises. Without limiting the foregoing, Lessee shall promptly take all actions, and immediately pay such expenses as necessary to return the premises or any other property to the condition existing prior to the release of any hazardous material by Lessee, or any parties under Lessee's authority, or related to Lessee. 12. NO INTERFERENCE WITH BALANCE OF PROPERTY: Lessee warrants and covenants that its use of the leased premises will not interfere with Lessor's use of unleased portions of the premises. Upon written request of Lessor, Lessee shall abate and/or end, as necessary, any use, or uses,which interfere with the use and enjoyment of the balance of the premises. 13. COSTS AND ATTORNEY'S FEES: If,by reason of any default or breach on the part of either party in the performance of any of the provisions of this lease, a legal action is instituted, the losing party agrees to pay all reasonable costs and attorney's dees in connection therewith. It is agreed that the venue of any legal action brought under the terms of this lease may be in the county in which the premises are situated. 14. SURRENDER OF PREMISES: Lessee agrees, upon termination of this lease, to peacefully quit and surrender the premises without notice, leave the premises neat and clean and to deliver all keys to the premises to Lessor. If Lessor elects to require Lessee to remove alterations, additions or improvements made by Lessee, than Lessee shall restore the premises less reasonable wear and tear. 15. USE: Lessee shall use the premises for the purpose of installing, operating and maintaining the Victor Pump Station, a part of the North Bay/Case Inlet Water Reclamation and Collection System. 16. NOTICE: Any notice required to be given by either party to the other shall be deposited in the United States mail,postage prepaid, addressed to the Lessor at: Post Office Box 738, Belfair,WA 98528, and to the Lessee at: Department of Community Development, Post Office Box 578, Shelton,WA 98584, or to such other address as wither party may designate to the other in writing from time to time. 17. MASON COUNTY PUD: Mason County PUD#3 is granted permission to enter the premises (as defined in Par 1 above, Exhibit"A") at any time for the purpose of installing, operating and maintaining all electrical power and appurtenances to the Victor Pump Station. 18. OPTION TO EXTEND: Lessee and Lessor agree to renegotiate this lease at the end of the lease period: for an additional period of ten(10) years. IN WITNESS WHEREOF, The Victor Improvement Club, Inc. and the Mason County Board of Commissioners have executed this agreement on the day and year first written above. VICTOR IMPROVEMENT CLUB,INC. BOARD OF COUNTY COMMISSIONERS MASON COUNTY,WASHINGTON PRESIDENT PAT TARZWELL, Chair RANDY NEATHERLIN,Vice Chair SHARON TRASK, Commissioner ATTEST: MCKENZIE SMITH, Clerk of the Board APPROVED AS TO FORM: TIM WHITEHEAD, Ch. DPA Mason County Agenda Request Form issa To: Board of Mason County Commissioners Item No. From: McKenzie Smith Ext: 589 Department: Support Services Briefing: Action Agenda: Public Hearing: ❑X Special Meeting: ❑ Briefing Date(s): June 1,2026 Agenda Date(s): June 9 and July 7,2026 Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ IT ❑ Risk ❑ Other (Please ensure proper internal review channels have been followed, this is the responsibility of the requesting Department) Item: 2025 Open Space Applications Background/Executive Summary: The Open Space Taxation Act, enacted in 1970, allows property owners to have their open space, farm and agricultural,and timberlands valued at their current use rather than their highest and best use per RCW 84.34. Associated Costs/Budget Impact(amount, funding source,budget amendment, etc.): N/A Public Outreach: Hearing notice must be published at least ten(10)days prior to the hearing and sent to individual applicants. Requested Action: Approval to set a Public Hearing for Tuesday,July 7,2026, at 9:15 a.m. to consider the eight(8)2025 Open Space applications as recommended by the Assessor's Office and Community Development. Attachment(s): Spreadsheet Parcel Acreage Zoning Structures Notes(describe critical areas,development rights,etc.) Approve CUOS#25.01 22128-31-00000 10.36/40 RR5 None Partial Reclass @10.36-acres-28.64-acres will remain in DFL status Yes-All HOKENSON,JEFFREY&PATRICIA 3/31/2025 $ 600.00 2025-109895 RECLASS(DFL) CUOS#25.02 32314-43-00000 39.5/39.5 RR20 None giving up development rights Yes-All HOOD CANAL SALMON ENHANCEMENT GROUP 4/18/2025 $ 600.00 2025-110417 RECLASS(DFL) 32314-44-00000 39.5 RR20 None giving up development rights Yes-All HOOD CANAL SALMON ENHANCEMENT GROUP 32323-10-00003 20.4 RR20 non-resid giving up development rights Yes-All HOOD CANAL SALMON ENHANCEMENT GROUP 32323-10-00002 20.4 RR20 None giving up development rights Yes-All HOOD CANAL SALMON ENHANCEMENT GROUP 32323-10-00000 42.8 RR20 None giving up development rights Yes-All HOOD CANAL SALMON ENHANCEMENT GROUP Currently 3.13-acres @ MV-TP is requesting to maintain 3.13-acre homesite area; CUOS#25-03 32031-21-90030 22.3/25.43 RR5 SFR giving up 4 development rights Yes-22.3 ROBERTS REVOCABLE LIVING TRUST 10/31/2025 $ 600.00 2025-115520 RECLASS(DFL) CUOS#25-04 32031-14-90010 3.29/4.29 RR5 None Requesting 1-acre homesite No* DOHLEMAN/FINN 12/11/2025 $ 600.00 2025-116633 NEW 32031-14-90020 5.33/6.33 RR5 SFR Requesting 1-acre homesite;No development rights to give up. No DOHLEMAN/FINN 12/11/2025 $ 600.00 2025-116633 NEW CUOS#25-05 42035-13-00042 3/5 RR20 None 2025 CUFA app for residual acreage Yes* BOLENDER,DANIEL 12/16/2025 $ 600.00 2025-116606 NEW 42035-13-00043 2/5 RR20 None 2025 CUFA app for residual acreage Yes* BOLENDER,DANIEL 12/16/2025 $ 600.00 2025-116606 NEW CUOS#25-06 31902-24-00020 3/7.62 RR5 Barn Improved parcel Yes** SCHUYTEN,GARY 12/15/2025 $ 600.00 2025-116566 NEW 31902-24-00031 2/5.68 RR5 SFR Improved parcel Yes** SCHUYTEN,GARY 12/15/2025 $ 600.00 2025-116566 NEW CUOS#25-07 22217-21-00000 22.56/22.56 RR20 None Undeveloped Yes-All MASON COUNTY CLIMATE JUSTICE 12/16/2025 $ 600.00 2025-116763 RECLASS(DFL) 22217-22-00000 40/40 RR20 None Undeveloped Yes-All MASON COUNTY CLIMATE JUSTICE 12/16/2025 $ 600.00 2025-116763 RECLASS(DFL) 22217-23-00010 7.41/7.41 RRS None Undeveloped Yes-All MASON COUNTY CLIMATE JUSTICE 12/16/2025 $ 600.00 2025-116763 NEW CUOS#25-08 42020-44-00000 30/30 RR5/20 None Undeveloped Yes-All CAPITOL LAND TRUST 12/19/2025 $ 600.00 2025-116962 RECLASS(DFL) No*If this property is developed with residence,all of the development rights are taken up.Property otherwise encumbered by wetlands Yes*Conditioned that no clearing of land and no structures of any kind to be erected on open space land Yes**wooded area extends beyond the stream setback.Conditioned on no additional clearing,no structures of any kind. Mason County Agenda Request Form issa To: Board of Mason County Commissioners Item No. From: Kelly Frazier Ext: 519 Department: Facilities&Grounds Briefing: ❑X Action Agenda: ❑x Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): June 1,2026 Agenda Date(s): June 9,2026 Internal Review: ® Finance ❑ Human Resources ❑ Legal ❑ IT ❑ Risk ❑ Other (Please ensure proper internal review channels have been followed, this is the responsibility of the requesting Department) Item: Historic Preservation Grant for the Mason County Courthouse Back2round/Executive Summary: The Mason County Courthouse is listed on the historic registry and will soon celebrate its 100th anniversary. Mason County would like to preserve and restore the Courthouse's exterior to maintain its historic character and integrity for future generations. Facilities have been working with ARC Architects/Helix Design Group, along with Tanessa Noll,Paddy McGuire, and the Superior Court Judges,to begin researching options for exterior cleaning and restoration. The intent is to identify qualified historic preservation contractors and pursue available grant opportunities to help fund this project. Associated Costs/Budget Impact(amount, funding source,budget amendment, etc.): The estimated architectural consultation cost is approximately $200/hour. Staff anticipate that only limited consultation time will be needed to assist with research, contractor identification, and preliminary project development necessary for grant applications and bid solicitation. Funding for this preliminary work could be done through Real Estate Excise Tax(REET). Public Outreach: County staff will continue coordination with Courthouse stakeholders, including the Judges and preservation professionals.Additional public outreach may occur as grant opportunities and project planning advances. Requested Action: Approval of the letter of support Historic Preservation Grant for the Mason County Courthouse and approval to authorize Facilities to work with Helix Design Group to research qualified historic preservation contractors for exterior Courthouse restoration and assistance in developing project information necessary to pursue Historic Preservation Grant funding. Attachment(s): Letter of Support ,v cot+ June 9,2026 Re:Historic County Courthouse Rehabilitation Grant Program 18.54 Dear Historic County Courthouse Rehabilitation Grant Review Committee, MASON COUNTY We are pleased to support the submission of this application to the Historic County Courthouse BOARD Rehabilitation Grant Program and appreciate your consideration of our proposed project. OF The Mason County Courthouse,a landmark of our community,broke ground in 1929 and was COMMISSIONERS formally dedicated on May 5, 1930.As we approach the courthouse's centennial,we look forward to celebrating 100 years of service as the center of county government and a significant architectural and historical asset to Mason County. 1sT District RANDY NEATHERLIN Designed by renowned Olympia architect Joseph H.Wohleb,the courthouse represents an important part of our region's architectural heritage.Wohleb designed numerous notable buildings nd throughout the area,several of which remain standing today.The courthouse continues to serve as 2 District both a functional public building and a source of community pride. PAT TARZWELL This rehabilitation project presents an important opportunity to preserve and enhance this historic 3rd District resource for future generations.Mason County would like to preserve and restore the courthouse's SHARON TRASK exterior to maintain its historic character and integrity for future generations. The Mason County Board of Commissioners has consistently supported investments in the courthouse and remains committed to preserving this important public asset.We are prepared to Mason County Building 1 meet the required grant match and fulfill all reporting and compliance requirements associated with this program. 411 North Fifth Street Thank you for your consideration of this application and your support of historic courthouse preservation. Shelton,WA 98584-3400 (360)427-9670 ext.419 Sincerely, Fax(360)427-8437 Pat Tarzwell, Randy Neatherlin, Sharon Trask, Chair Vice-Chair Commissioner ,�.y,N rnt,ti Mason County Agenda Request Form To: Board of Mason County Commissioners Item No. From: Tania Kenner for John Taylor Ext: 806 Department: Emergency Management Briefing: Action Agenda: Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): 6/1/2026 Agenda Date(s): 6/9/2026 Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ IT ❑ Risk ❑ Other (Please ensure proper internal review channels have been followed, this is the responsibility of the requesting Department) Item: Omnibus Agreement—Homeland Security Region 3 Mutual Aid Background/Executive Summary: Washington State Homeland Security Region 3 (HSR3) encompasses Mason,Thurston, Grays Harbor, Lewis, and Pacific counties.The Region 3 Mutual Aid Omnibus Agreement is an interlocal agreement that formalizes emergency response obligations among all member jurisdictions— ensuring that if a disaster or major incident occurs in one county, neighboring counties are committed to respond with personnel, equipment, and resources. Mason County is currently the sole remaining jurisdiction in HSR3 that has not executed this agreement.All other member counties—Thurston, Grays Harbor, Lewis, and Pacific—have already signed. Chief Deputy Prosecuting Attorney Tim Whitehead has reviewed and signed the agreement, indicating no outstanding legal objections. The Board of County Commissioners is asked to authorize execution of the agreement, bringing Mason County into full standing with its regional partners and ensuring that Mason County residents and emergency responders have the mutual aid protections and reciprocal commitments this agreement provides. Associated Costs/Budget Impact (amount,funding source, budget amendment, etc.): Signing carries no immediate fiscal impact.Any future costs would be event-driven, negotiated at the time of activation, and would likely be eligible for FEMA reimbursement in a declared disaster scenario—the same reimbursement pipeline Mason County already uses. Public Outreach: None. Requested Action: Approval and execution of the Omnibus Agreement. Attachment(s): Region3 Mutual Aid Agreement 2024_Omnibus_Signed by TW Region 3 Mutual Aid Agreement Omnibus Agreement This OMNIBUS AGREEMENT is made and entered into by the undersigned counties, cities, tribes,political subdivisions, special purpose districts, and state institutions of higher education located in or contiguous with the Washington State Homeland Security Region 3 counties of Grays Harbor, Lewis, Mason, Pacific, and Thurston—hereafter referred to as "Members" -to enable them to provide assistance to each other as requested. WHEREAS,the Members have expressed a mutual interest in the establishment of an Omnibus Agreement to facilitate and encourage assistance among Members to this agreement; and WHEREAS, in the event of an emergency, a Member to this Omnibus Agreement may need assistance in the form of personnel, equipment,materials or other resources to support emergency activities; and WHEREAS, each Member may own and maintain resources for a variety of public and emergency services and may, under certain conditions, lend its resources to other Members in the event of an emergency; and WHEREAS,the formation of Region 3 is facilitated for the purpose of joint participation in the Homeland Security and Emergency Management all-hazards planning and preparedness programs to beneficial support for preparedness, response and recovery; and WHEREAS, in order to provide coordinated response and mutual aid between participating agencies to this agreement during emergencies or disasters; and NOW THEREFORE, in consideration of the mutual covenants and agreements hereinafter set forth, each undersigned Member agrees as follows: Article 1 -APPLICABILITY This Omnibus Agreement is available for execution to all counties, cities,tribes,political subdivisions, special purpose districts and state institutions of higher education located within, or contiguous with, the counties mentioned above. Execution of this Omnibus Agreement shall occur when the Member signs an identical version of this Omnibus Agreement. Article 2 -DEFINITIONS A. Assistance means employees, services, equipment, materials, or supplies offered during incidents, emergencies or disasters by the Lender and accepted Homeland Security Region 3 Mutual Aid Omnibus 2024 1 (P a g e by the Borrower to assist in maintaining or restoring normal services when such service has been disrupted by acts of the elements, equipment malfunctions, accidents,terrorism/sabotage and other occurrences where assistance from other Members is necessary or advisable, as mutually determined by the lending Member and requesting Member. Assistance may also be offered to support training, drills and exercises. B. Assistance Costs means any expenses that extend beyond the first eight(8) hours(usual and customary costs) incurred by the Lender in providing any asset requested. After eight(8)hours,the borrower incurs all costs associated with the borrowed asset(s). For this Agreement, the computation of time begins when the lending agency agrees to provide resources by mobilizing the same. Further agreements regarding costs are addressed herein in Article 11, "Payment for Services and Assistance". C. Borrower means a member county, city, tribe, other political subdivision, special purpose districts, or state institution of higher education that has adopted, signed and subscribes to this Omnibus Agreement, has made a request for Emergency Assistance, and has received commitment(s)to deliver Emergency Assistance pursuant to the terms of this Omnibus Agreement. D. Contact Person(s) means the person or persons designated by each Member to request Emergency Assistance from or grant Emergency Assistance to another Member pursuant to the terms of this Omnibus Agreement. E. Counterparts: This Agreement may be executed in counterparts and by facsimile signature with the same force and effect as if all original signatures were set forth in a single document. The Regional Lead Coordinating Agency shall maintain an original and/or a copy of each signature sheet for each participant. F. Designated representative shall be identified and designated by each Member to serve as the representative of their respective Member in any meeting to work out the language or implementation issues of this Omnibus Agreement. G. Emergency includes, but is not limited to, any human-caused or natural event or circumstance within the area of operation of any participating Member causing or threatening loss of life, damage to the environment, injury to person or property,human suffering or financial loss, such as: fire, explosion, flood, severe weather, drought, earthquake, volcanic activity, spills or releases of hazardous materials, contamination, utility or transportation emergencies, disease, infestation, civil disturbance, riots, act of terrorism or sabotage; said event being or is likely to be beyond the capacity of any affected Member or Members, in terms of personnel, equipment and facilities, thereby requiring assistance. Homeland Security Region 3 Mutual Aid Omnibus 2024 2 1 P a g e H. Emergency Contact Information Form is the form to be submitted to the Regional Lead Coordinating Agency and Designated Representative by each Member listing names, addresses, and 24-hour phone numbers of the Contact Person(s) of each Member. Alternatively,the phone number of a dispatch office staffed 24 hours a day that can reach the Contact Person(s) is acceptable. I. Event refers to an incident, emergency, disaster,training, drill or exercise which causes a Borrower to request assistance from a Lender under this Omnibus Agreement. J. Execution means an action,whereupon the occurrence of which comes after a Member has followed an approved legal process. K. Institution of higher education means a state university, regional university, The Evergreen State College, community college, or technical college authorized under Title 28B RCW of the State of Washington,Higher Education. L. Lender means a Member who has subscribed to this Omnibus Agreement and has agreed to deliver assistance to another Member pursuant to the terms and conditions of this Omnibus Agreement. M. Omnibus Agreement means identical agreements executed in counterparts, which bind the executing Member to its terms and conditions to provide and receive assistance. The terms and conditions of the Omnibus Agreements are all identical and the execution of an Omnibus Agreement by a Member binds that Member to all other Members who have executed an identical Omnibus Agreement in counterparts. To be effective for purposes of receiving assistance, this Omnibus Agreement must be fully executed and received by the Subscribing Member's Designated Representative. N. Member as a term used in this Agreement refers to any function, agency, department, county or city government and their departments and agencies, tribes, other political subdivisions, and state institutions of higher education, including, but not limited to,Law Enforcement,Fire Service,Public Works, Health Services, Social Services, Building Officials, Engineers, Information Services, Adult Detention, and Craft or Tradesmen. O. Political Subdivision includes, but is not limited to, any county, city or town, tribe,fire district,port, public utility district, or school district. P. Regional Lead Coordinating Agency is designated as the Homeland Security Region 3 Coordinator. Thurston County shall serve as the Regional Lead Coordinating Agency. Q. Repository Agency is the Regional Lead Coordinating Agency, or Thurston Homeland Security Region 3 Mutual Aid Omnibus 2024 3 1 P a g e County,in the absence of a regional organization. This agency shall maintain records, lists, etc. relative to this Omnibus Agreement. R. Resources includes personnel, equipment,teams, supplies, and facilities available or potentially available for assignment to incident operations and for which status is maintained. Resources are described by kind and type and may be used in operational support or supervisory capacities at an incident or at an EOC. S. Termination Date is the date upon which this Agreement terminates pursuant to Article 29, herein. Article 3 -PARTICIPATION Participation in this Omnibus Agreement is purely voluntary. Execution of this Agreement is therefore not legally binding on a Member until the Member agrees to become a lender or borrower in accordance with its terms. No Member shall be liable to another Member for, or be considered to be in breach of or default under this Omnibus Agreement on account of any delay in or failure to perform any obligation under this Omnibus Agreement, except to make payment if applicable, as specified in Article 11 of this Omnibus Agreement. However, Members who execute the Omnibus Agreement will: A. Ensure that other Members have their organization's most current Emergency Contact Information and possess a good understanding about how to request assistance under this Agreement. B. Participate in scheduled meetings, coordinate training, as well as plan for operations and implementation issues to the extent possible. C. Operate under the principles of the National Incident Management System (NIMS)and the Incident Command System (ICS). Article 4 -ROLE OF DESIGNATED REPRESENTATIVE OF MEMBERS Members agree to identify a Designated Representative who shall serve on behalf of their respective Member to clarify language or implementation issues of this Omnibus Agreement. The Designated Representative of each Member shall: A. Participate in any meetings convened on the implementation of this Omnibus Agreement. B. Obtain and communicate to relevant Member departments the discussion items and decisions of the meeting, as they bear on interoperability among Homeland Security Region 3 Mutual Aid Omnibus 2024 4 1 P a g e Members. C. Maintain a copy of this Omnibus Agreement (including amendments) and a list of the Members. D. Maintain and distribute checklists to assist Members in the planning details associated with being a Borrower or Lender under the terms of this Omnibus Agreement. E. The Designated Representative of each Member shall ensure that the Regional Lead Coordinating Agency has current Emergency Contact Information for their respective Member. F. Notify the Regional Lead Coordinating Agency in writing upon their Member's termination of participation in this Omnibus Agreement. Additional duties of the Designated Representative from the Regional Lead Coordinating Agency: G. The Designated Representative of the Regional Lead Coordinating Agency shall maintain a master copy of the agreement and accompanying original Member signature pages. H. The Designated Representative of the Regional Lead Coordinating Agency shall ensure that each Member has a copy of the signature page of newly executed Omnibus Agreement(s). I. The Designated Representative of the Regional Lead Coordinating Agency, when requested, shall provide each Member with copies of the Emergency Contact Information Forms provided by the other Members. J. The Designated Representative of the Regional Lead Coordinating Agency shall notify all Members whenever a Member terminates its participation in this Omnibus Agreement. Article 5 -REQUESTS FOR ASSISTANCE A Member may request assistance of other participating Members in preventing, mitigating, responding to and recovering from incidents, emergencies, disasters, or in concert with drills or exercises. Requests for assistance shall be directed to the designated contact person(s) on the contact list provided by the Members. Verbal requests shall be followed up with a written request as soon as practical or within thirty (30) days. The extent to which the Lender provides any assistance shall be at the Lender's sole discretion. In the event the emergency impacts a large geographical area that activates either Federal or State emergency laws,this Agreement shall remain in effect until or unless this Agreement conflicts with such Federal and State laws. Homeland Security Region 3 Mutual Aid Omnibus 2024 5 P a g e 4 Article 6 - GENERAL NATURE OF ASSISTANCE Assistance shall be in the form of resources, such as equipment, supplies, and personnel or the direct provision of services. The execution of the Omnibus Agreement shall not create any duty to respond on the part of any Member. A Member shall not be held liable to any other Member for failing to provide assistance. A Member has the absolute discretion to decline to provide any requested assistance and to withdraw resources it has provided at any time without incurring any liability. Resources are "borrowed", with reimbursement(if applicable) and terms of exchange varying with the type of resource as defined in Articles 7 and 8. The Members hereto recognize that time is critical during an emergency and diligent efforts shall be made to respond to a request for resources as rapidly as possible, including any notification(s)that requested resources are not available. A subscribing Member maintains the option of submitting a request for assistance directly to the State or Federal government or through any other mutual aid agreement or compact the Member agency is party to. Article 7 -MANAGEMENT OF RESOURCES At the sole discretion of the Lender, resources may be made available upon request of a Member. Resources are subject to the following conditions: A. Resources of a Lender shall continue under the command and control of the Lender, but shall be under the operational control of the appropriate officials within the incident management system of the Borrower. B. At the option of the Lender, loaned equipment may be loaned with an operator. See Article 8 for terms and conditions applicable to use of borrowed personnel. C. Loaned resource shall be returned to the Lender upon release by the Borrower,or immediately upon the Borrower's receipt of an oral or written notice from the Lender for the return of the resource. When notified to return resource to a Lender,the Borrower shall make every effort to return the resource to the Lender's possession within 24 hours following notification. D. Lender's cost related to the transportation, handling, and loading/unloading of equipment shall be borne by the Borrower unless mutually agreed upon otherwise. Lender shall provide copies of invoices for such charges where provided by outside sources and shall provide hourly accounting of charges for Lender's employees who perform such services. E. Without prejudice to a Lender's right to indemnification under Article 12, in the event loaned equipment is lost or damaged while being dispatched to Homeland Security Region 3 Mutual Aid Omnibus 2024 6 1 P a g e Borrower, or while in the custody and use of the Borrower, or while being returned to the Lender, Borrower shall reimburse the Lender for the reasonable cost of repairing said damaged equipment. If the equipment cannot be repaired within a time period indicated by the Lender,then Borrower shall reimburse Lender for the cost of replacing such equipment with equipment that is of equal condition and capability. Any determinations of what constitutes "equal condition and capability" shall be at the discretion of the Lender. If Lender must lease or rent a piece of equipment while the Lender's equipment is being repaired or replaced, Borrower shall reimburse Lender for such costs. Borrower shall have the right of subrogation for all claims against persons other than Members to this Omnibus Agreement who may be responsible in whole or in part for damage to the equipment.No Member shall be liable for damage caused by the sole negligence of another Member's operator(s). F. Any Lender personnel providing assistance to Borrower shall remain under the command and control of the Lender, to include medical protocols, standard operating procedures and other protocols. The organizational units shall be under the operational control of the appropriate authorities within the incident management system of the Borrower. Lender shall not be liable for cessation or slowdown of work if Lender's employees decline or are reluctant to perform any assigned tasks if said employees judge such task to be unsafe. A request for loaned personnel to direct the activities of others during a particular response operation does not relieve the Borrower of any responsibility or create any liability on the part of the Lender for decisions and/or consequences of the Borrower's response operation. When supervisory personnel are loaned, the lender may make stipulations on the scope and duties of supervisory personnel loaned. G. Any valid licenses, certifications, or other permits issued to Lender personnel by Lender or Lender's state, evidencing qualification in a professional, mechanical or other skill, may be recognized by the Borrower during the term of the event and for purposes related to the event. When notified to return personnel to a Lender, the Borrower shall make every effort to return the personnel to the Lender immediately after notification. H. The Lender must ensure that loaned personnel have the ability, skill, and certification necessary to perform the work required and may be obliged to disclose the qualification(s) and training level of personnel identified to provide assistance. I. The Members' Designated Representative shall develop planning details associated with being a Borrower or Lender under the terms of this Omnibus Agreement. Homeland Security Region 3 Mutual Aid Omnibus 2024 7 P a g e Article 8 -RECORD KEEPING Time sheets and/or daily logs showing hours worked and equipment and materials used or provided by the Lender shall be recorded on a shift-by-shift basis by the Lender and/or the loaned employee(s) and shall be provided to the Borrower as needed. If no personnel are loaned, the Lender shall provide shipping records for materials and equipment, and the Borrower is responsible for any required documentation of use of material and equipment for state or federal reimbursement. Under all circumstances,the Borrower remains responsible for ensuring that the amount and quality of all documentation is adequate to ensure proper disaster documentation. Article 9 -INDEPENDENT CONTRACTOR Lender shall be and operate as an independent contractor of Borrower in the performance of any assistance. Employees of Lender shall, at all times while providing assistance, continue to be employees of Lender and shall not be deemed employees of Borrower for any purpose. Wages, hours, and other terms and conditions of employment of Lender shall remain applicable to all of its employees who provide assistance. Lender shall be solely responsible for payment of its employees' wages, any required payroll taxes and any benefits or other compensation. Borrower shall not be responsible for paying any wages, benefits,taxes, or other compensation directly to the Lender's employees. The costs associated with borrowed personnel are subject to the reimbursement process outlined in Article 11. In no event, shall Lender or its officers, employees, agents, or representatives be authorized (or represent that they are authorized)to make any representation, enter into any agreement, waive any right or incur any obligation in the name of, on behalf of, or as agent for Borrower under or by virtue of this Omnibus Agreement. Article 10 -PAYMENT FOR SERVICES AND ASSISTANCE When a request for assistance is made, the Lender and Borrower will determine if reimbursement for services will be requested. Optimally,payment terms and conditions will be negotiated and agreed on at the time of the initial request, but if more time is necessary, any payment terms must be agreed upon within thirty (30) days of the request. In many cases, the Lender and Borrower will agree no reimbursement is necessary. If reimbursement is desired,parties will adopt Washington State and/or FEMA rate schedules. When reimbursement has been negotiated,the Borrower shall pay the Lender for all valid and invoiced Assistance Costs within sixty (60) days of receipt of the Lender's invoice. If this presents a hardship, the Borrower can make a request to the Lender to revise the payment timeframe. In the event Lender provides equipment, supplies or parts, the Lender shall have the option to accept payment of cash or in kind for the equipment, supplies or parts supplied. Verbal requests shall be followed up with a written request as soon as practical or within thirty(30) days. Homeland Security Region 3 Mutual Aid Omnibus 2024 8 1 P a g e Article 11 -INDEMNIFICATION AND LIMITATION OF LIABILITY A. INDEMNIFICATION. Except as provided in section B, to the fullest extent permitted by applicable law,the Borrower releases and shall indemnify, hold harmless and defend each Lender, its officers, employees and agents from and against any and all costs, including costs of defense, claims,judgments or awards of damages asserted or arising directly or indirectly from, on account of, or in connection with providing assistance to the Borrower,whether arising before, during or after performance of the assistance and whether suffered by any of the Members or any other person or entity. The Borrower agrees that its obligation under this section extends to any claim, demand and/or cause of action brought by or on behalf of any of its employees or agents. For this purpose, the Borrower, by mutual negotiation,hereby waives, as respects any indemnity only, any immunity that would otherwise be available against such claims under the Industrial Insurance provisions of Title 51 RCW of the State of Washington. B. ACTIVITIES IN BAD FAITH OR BEYOND SCOPE. Any Member shall not be required under this Omnibus Agreement to indemnify,hold harmless and defend any other Member from any claim, loss, harm, liability, damage, cost or expense caused by or resulting from the activities of any Member's officers, employees, or agents acting in bad faith or performing activities beyond the scope of their training or duties. C. LIABILITY FOR PARTICIPATION. In the event of any liability, claim, demand, action or proceeding, of whatever kind or nature arising out of rendering of assistance through this Omnibus Agreement, the Borrower agrees to indemnify,hold harmless, and defend,to the fullest extent of the law, each signatory to this Omnibus Agreement whose only involvement in the transaction or occurrence which is the subject of such claim, action, demand, or other proceeding, is the execution and approval of this Omnibus Agreement. D. DELAY/FAILURE TO RESPOND. No Member shall be liable to another Member for, or be considered to be in breach of or default under this Omnibus Agreement on account of any delay in or failure to perform any obligation under this Omnibus Agreement, except to make payment as specified in this Omnibus Agreement. E. DISPUTE RESOLUTION PROCEDURES. Each Member seeking to be released, indemnified, held harmless or defended under this Article with respect to any claim shall promptly notify the Borrower of such claim and shall not settle such claim without the prior consent of Borrower,which consent shall not be unreasonably withheld. Such Member shall have the right to participate in the defense of said claim to the extent of its own interest. Homeland Security Region 3 Mutual Aid Omnibus 2024 9 1 P a g e Member's personnel shall cooperate and participate in legal proceedings if so requested by the Borrower, and/or required by a court of competent jurisdiction. Article 12 -SUBROGATION A. BORROWER'S WAIVER. Borrower expressly waives any rights of subrogation against the Lender, which it may have on account of, or in connection with, the Lender providing assistance to the Borrower under this Omnibus Agreement. B. LENDER'S RESERVATION AND WAIVER. Lender expressly reserves its right to subrogation against the Borrower to the extent the Lender incurs any self-insured, self- insured retention or deductible loss. The Lender expressly waives its rights to subrogation for all insured losses only to the extent the Lender's insurance policies permit such waiver. Article 13 -WORKER'S COMPENSATION AND EMPLOYEE CLAIMS Lender's employees, officers or agents, made available to Borrower, shall remain the general employee of Lender while engaged in carrying out duties, functions or activities pursuant to this Omnibus Agreement, and each Member shall remain fully responsible as employer for all taxes, assessments, fees,premiums, wages, withholdings,workers' compensation and other direct and indirect compensation, benefits, and related obligations with respect to its own employees. Likewise, each Member shall provide worker's compensation in compliance with statutory requirements of the State of Washington. Article 14 - GOVERNMENTAL AUTHORITY This Agreement is subject to laws, rules, regulations, orders, and other requirements,now or as amended, of all governmental authorities having jurisdiction over the events covered by this Omnibus Agreement. A Member and its employees providing assistance under this Agreement shall be entitled to all privileges and immunities from liability as are authorized by the Washington Emergency Management Act, Chapter 38.52 RCW and Federal law. Article 15 -NO DEDICATION OF FACILITIES No undertaking by one Member to the other Member under any provision of this Omnibus Agreement shall constitute a dedication of the facilities or assets of such Member, or any portion thereof,to the public or to the other Member. Nothing in this Omnibus Agreement shall be construed to give a Member any right of ownership, possession, use or control of the facilities or assets of the other Member. Article 16 -NO PARTNERSHIP This Omnibus Agreement shall not be interpreted or construed to create an association,joint Homeland Security Region 3 Mutual Aid Omnibus 2024 10 I P a g e venture or partnership among the Members or to impose any partnership obligation or liability upon any Member. Further, no Member shall have any undertaking for or on behalf of, or to act as or be an agent or representative of, or to otherwise bind any other Member. Article 17 -NO THIRD MEMBER BENEFICIARY Nothing in this Omnibus Agreement shall be construed to create any rights in or duties to any third party, nor any liability to or standard of care with reference to any third party. This Agreement shall not confer any right, or remedy upon any person other than the Members. This Omnibus Agreement shall not release or discharge any obligation or liability of any third party to any Member. Article 18 -ENTIRE AGREEMENT This Agreement constitutes the entire agreement,though prior agreements of the Members may take precedent over certain concepts outlined in this Agreement. Article 19 -SUCCESSORS AND ASSIGNS This Omnibus Agreement is not transferable or assignable, in whole or in part, and any Member may terminate its participation in this Omnibus Agreement subject to Article 29. Article 20 - GOVERNING LAW This Omnibus Agreement shall be interpreted, construed, and enforced in accordance with the laws of the State of Washington. Article 21 -VENUE Any action which may arise out of this Omnibus Agreement shall be brought in the courts of the State of Washington. Article 22 -TORT CLAIMS It is not the intention of this Omnibus Agreement to remove from any of the Members any protection provided by any applicable Tort Claims Act. However, between Borrower and Lender,the Borrower retains full liability to the Lender for any claims brought against the Lender as described in other provisions of this Omnibus Agreement. Article 23 -WAIVER OF RIGHTS Any waiver at any time by any Member of its rights with respect to a default under this Omnibus Agreement, or with respect to any other matter arising in connection with this Omnibus Agreement, shall not constitute or be deemed a waiver with respect to any subsequent default or other matter arising in connection with this Omnibus Agreement. Any delay in asserting or enforcing any right, except those related to the statutes of limitations, Homeland Security Region 3 Mutual Aid Omnibus 2024 11 1 P a g e shall not constitute or be deemed a waiver. Article 24 - SEVERABILITY Should a court of competent jurisdiction rule any portion, section or subsection of this Omnibus Agreement invalid or nullified,that fact shall not affect or invalidate any other portion, section or subsection; and all remaining portions, sections or subsections shall remain in full force and effect. Article 25 -NON EXCLUSIVENESS AND ADDITIONAL AGREEMENTS This Omnibus Agreement is not intended to be exclusive among the Members. Any Member may enter into separate assistance agreements with any other entity.No such separate agreement shall terminate any responsibility under the Omnibus Agreement. To the extent that prior agreements between Members are inconsistent with this Agreement,prior agreements for assistance between the counties, cities, tribes, other political subdivisions, or state institutions of higher education hereto shall supersede this Omnibus Agreement, until and unless any inconsistencies of the prior agreements are reconciled by the Members. Article 26 -MODIFICATIONS No provision of this Omnibus Agreement may be modified, altered, or rescinded by any individual Member without 2/3 affirmative concurrence of the Members to this Agreement. Modifications to this Omnibus Agreement must be in writing, must be approved by a 2/3 affirmative vote of the Members, and must be signed by the Designated Representative of each Member. Article 27 -NOTICES Any notice, demand, information, report, or item otherwise required, authorized, or provided for in this Omnibus Agreement shall be given in writing and shall be deemed properly given if (i) delivered personally, (ii)transmitted and received by telephone facsimile device and confirmed by telephone, or (iii) sent by United States Mail,postage prepaid, to the Designated Representative or equivalent for all Members at the address designated in the organization's Emergency Contact Information Form. Article 28 -TERM AND TERMINATION A. This Omnibus Agreement is effective upon execution by two or more Members commencing July 1, 2024, and shall remain in effect until December 31, 2029. Thereafter, unless otherwise agreed upon,the agreement may be extended in five(5)year increments upon concurrence of the signatory Members. B. A Member opting to terminate this Omnibus Agreement shall provide written termination notification to the Regional Lead Coordinating Agency for all Homeland Security Region 3 Mutual Aid Omnibus 2024 12 1 P a g e Members. Notice of termination becomes effective upon receipt by the Regional Lead Coordinating Agency. Any terminating Member shall remain liable for all obligations incurred during its period of participation, until the obligation is satisfied. Homeland Security Region 3 Mutual Aid Omnibus 2024 13 1 P a g e SIGNATURE PAGE IN WITNESS WHEREOF,the Member hereto has caused this Omnibus Agreement for Emergency Assistance to be executed by duly authorized representatives as of the date of their signatures. ADOPTED: AGENCY NAME: BOARD OF COUNTY COMMISSIONERS, ATTEST: MASON COUNTY, WASHINGTON McKenzie Smith, Clerk of the Board Pat Tarzwell, Chair APPROVED AS TO FORM: Randy Neatherlin,Vice-Chair Ti rnriteh tef De a uting Attorney Sharon Trask, Commissioner Homeland Security Region 3 Mutual Aid Omnibus 2024 14 I P a g e Mason County Agenda Request Form 1.Ktl To: Board of Mason County Commissioners From: Kim Monroe Ext.422 Department: Human Resources Briefing: El Action Agenda: II Public Hearing: ❑ Special Meeting: El Briefing Date(s): 2.2.2026 Agenda Date: 6.9.2026 Internal Review: ❑X Finance ❑x Human Resources ❑ Legal ❑ Risk El Information Technology ❑ Other (This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑Yes El No El Tabled ❑ No Action Taken Ordinance/Resolution No. Contract No. County Code: ITEM: Move the Chief Public Defender to a flat rate of$187,500 annual salary. BUDGET IMPACTS: The top step of range 50 Is $151,562.16, the difference between that and the flat rate amount annually is $35,937.84 BACKGROUND: This position was previously range 50 on the non-represented salary scale however there isn't a range/step to appropriately fit the requested $187,500, therefore this position should be moved to the salary table that allows for this salary. RECOMMENDED OR REQUESTED ACTION: Approval of the Chief Public Defender moving from non-represented salary scale to EO Appointed flat rate scale that will allow the approved salary. ATTACHMENTS: 2.2.2026 briefing minutes, updated non-represented salary scale and draft resolution. Board of Mason County Commissioners' Briefing Minutes Mason County Commission Chambers,411 N 5's Street,Shelton,WA 98584 Week of February 2,2026 Monday,February 2,2026 9:00 A.M. Closed Session—RCW 42.30.140(41 Labor Discussion Commissioners Neatherlin,Tarzwell,and Trask met in closed session for labor negotiation from 9:00 a.m.to 10:00 a.m.Kim Monroe,Travis Adams,Christopher Pinkston,and Kayla Brinckmeyer were also in attendance. 10:00 A.M. Executive Session—RCW 42.30.110(,(c)Real Estate Commissioners Neatherlin,Tarzwell,and Trask met in executive session for real estate from 10:00 a.m.to 10:30 a.m.Travis Adams and Christopher Pinkston were also in attendance. 10:30 A.M. Economic Development Council&North Mason Regional Fire Authority—Kevin Shutty &Abe Gardner Commissioners Neatherlin,Tarzwell,and Trask were in attendance. • Jennifer Beierle provided a funding update for the Mason County Linkages to Care Transportation Project(MC-LCTP).The recommendation is to use Treatment Sales Tax(TST)funding since it is an ongoing funding source.The request is for a total of$225,000 which would be$75,000 per year for three years.Approved to move forward. 10:40 A.M. Public Health—David Windom Commissioners Neatherlin,Tarzwell,and Trask were in attendance. • David discussed the Mason Matters contract amendment for the new funding amount of$75,000 for a contract term of January 1,2026,to December 31,2026.Approved to move forward. • Melissa Casey shared the Housing and Behavioral Health Advisory Board Recommendations—2026 Funding Priorities.System-wide priorities include cooperation between agencies and the evaluation, assessment,and landscape analysis of current programs and systems.Other priorities discussed include housing and homelessness priorities and behavioral health:substance use disorder and mental health priorities. • Melissa discussed the Crossroads Housing Consolidated Homeless Grant(CHG)contract amendment to provide additional rental assistance funds.Approved to move forward. • Melissa discussed the Crossroads Housing Housing and Essential Needs(HEN)contract amendment to sustain original enrollment numbers from the transition of the HEN program between Community Action Council(CAC)of Lewis,Mason,and Thurston Counties and Crossroads Housing.Approved to move forward. • David provided an update on projected Public Health funding and shared that emergency room visits due to the flu have doubled. 10:50 A.M. Public Works—Loretta Swanson Utilities&Waste Management Commissioners Neatherlin,Tarzwell,and Trask were in attendance. • Mike Collins requested to submit a certification showing the amount of road levy fixed and the amount.This will be signed electronically through the County Road Administration Board's(CRAB) reporting system(CARS).Approved to move forward. • Loretta discussed utilizing the Mason County Consultant Roster to select a qualified consultant to complete the Belfair General Sewer Plan.This is expected to be under$100,000.Approved to move • forward. • Mike shared that an emergency permit was requested by the Washington State Department of Fish and Wildlife for repair on the Skokomish levy due to dike damage and suggested bringing back the Flood Control Committee. • Loretta shared discussions are being had around lease agreements with the Victor Improvement Club for the Victor pump station and City of Shelton for biosolids. February 2,2026 1 Page 1 of 3 Printed i=roi i VV ksu 1 Couity UM ' Printed from Mason County DMS Board of Mason County Commissioners' Briefing Minutes Mason County Commission Chambers,411 N 5a'Street,Shelton,WA 98584 11:00 A.M. Treasurer—Brittany Pearson Commissioners Neatherlin,Tarzwell,and Trask were in attendance. • Brittany presented the Treasurer's Annual Refund Report for the total amount of$460,993.12. Approved to move forward. • Brittany shared the Resolution to cancel uncollectible property taxes in the approximate amount of $1,722.39.Approved to move forward. 11:00 A.M. Support Services—Travis Adams Commissioners Neatherlin,Tarzwell,and Trask were in attendance. • McKenzie Smith provided an update on the Mason Transit Authority(MTA)Board membership. • McKenzie shared the contract amendments for the Shelton-Mason County Chamber of Commerce updating clerical errors.Approved to move forward. • McKenzie and Kelly Frazier discussed updating the Memorial Hall Rental Policy and Procedures to exempt veteran-related organizations from fees for facility use and remove the charge for the use of the kitchen since it is not a commercial kitchen.Other suggestions include limiting rental to Mason County residents/groups only.Cmmr.Neatherlin requested that priority groups(County and Veterans)take precedence.County and Veteran groups will be free,nonprofit 501(c)3 will be at a reduced rate,and outside the County individuals and organizations be double the rate. • John Taylor requested$3,700 from Real Estate Excise Tax(REET)funds to replace woodchips at the Mason County Recreation Area(MCRA)playground. Approved to move forward. • Nichole Wilston shared the request for Defense and Indemnification coverage assigned by the County as named defendants in the case of Brandon Rubio v Mason County,et al.,case no.C25-5716-TSZ- SKV,served upon the county on January 16,2026,via Prosecuting Attorney's Office:Brandon Bitz, Jayson Zaniewski,Krystal Dierich,and Tonia Reed.Approved to move forward. • Travis discussed the Memorandum of Understanding with City of Bremerton for Sanitary Sewer Service and shared the Puget Sound Industrial Complex(PSIC)sewer service feasibility study. Commissioners suggested changing the verbiage from"this work to be paid for with the Commerce grant"to"this work to be paid for by the City of Bremerton within the parameters of the feasibility study as provided in Exhibit A". • Kim Monroe shared the tentative Teamsters Union Local No.252 and Operating Engineers Local 302 Collective Bargaining Agreement.Approved to move forward. • Kim requested to elevate the salary for the Chief Public Defender position due to the market and being vacant for over a year.The recommendation is to set the salary at$187,500. • Travis discussed setting up an Elected Official meeting for Tuesday,March 10,2026,at 9:00 a.m. 11:00 A.M. Finance Committee Meeting Commissioners Neatherlin,Tarzwell,and Trask were in attendance. Respectfully submitted, McKenzie Smith, Clerk of the Board February 2,2026 I Page 2 of 3 Printed From Mason County DMS Printed from Mason County DMS Board of Mason County Commissioners' Briefing Minutes Mason County Commission Chambers,411 N 5'h Street,Shelton,WA 98584 BOARD OF MASON COUNTY COMMISSIONERS Pat Tarzwell, Bndy Neatherlin, Sharon Trask, Chair Vice-Chair Commissioner February 2,2026 Page 3 of 3 Printed From Mason County DMS Printed from Mason County DMS RESOLUTION NO. **A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF MASON COUNTY ESTABLISHING THE SALARY OF THE CHIEF PUBLIC DEFENDER** WHEREAS,RCW 36.16.070 states...The Board shall fix the compensation of all employees;and WHEREAS,the Board recognizes that the Chief Public Defender serves as a department head responsible for the administration and delivery of constitutionally required indigent defense services;and WHEREAS,current placement of the Chief Public Defender within the Non-Represented salary schedule does not appropriately reflect the executive legal leadership responsibilities,independence requirements,and market conditions associated with the position; NOW,THEREFORE,BE IT RESOLVED,the position of Chief Public Defender is removed from the Mason County Non-Represented salary schedule. I. Placement in Elected/Appointed Officials Salary Structure The position is designated as an executive appointed department head compensated within the Elected/Appointed Officials salary structure. 2. Compensation Established Effective ,the annual salary for the Chief Public Defender shall be$187,500,subject to adjustment only by action of the Board of County Commissioners. 3. Independence of Public Defense Compensation established herein shall not be conditioned upon case outcomes,conviction rates,reductions in defense expenditures,or direction from prosecutorial or law-enforcement agencies.The Chief Public Defender shall maintain professional independence consistent with constitutional and ethical requirements. 4. Administrative Direction The Human Resources Director and County Administrator are authorized to implement this action and update classification and compensation records accordingly. DATED this day of ,2026. ATTEST: BOARD OF COUNTY COMMISSIONERS MASON COUNTY,WASHINGTON Pat Tarzwell,Chair McKenzie Smith,Clerk of the Board Sharon Trask,Commissioner APPROVED AS TO FORM: Randy Neatherlin,Commissioner Tim Whitehead,Chief Deputy Prosecuting Attorney Non-Represented Salary Range Alignment RANGE CLASSIFICATION TITLE 52 County Administrator 51 Community Development Director Human Resources Director Public Health & Human Services Director Public Works & Utilities Director Undersheriff 50 S#ief-P-eblie-Defender 49 48 47 County Engineer Chief Criminal Deputy 46 IT Manager Deputy Director Public Works/Utilities & Waste Management 45 Chief Jail 44 Central Services Manager 43 Chief Superior Court Administrator Budget & Finance Manager Chief Finance Officer Chief Civil Deputy Building Official 42 41 Chief District Court Administrator Jail Lieutenant Patrol Lieutenant Facilities Manager 40 Engineering and Construction Manager 39 38 County Surveyor DEM Manager Finance Manager III - Public Works Finance Manager III - Health Services Non-Represented Salary Range Alignment RANGE CLASSIFICATION TITLE Parks and Trails Manager Water&Wastewater Manager Road Operations & Maintenance Manager 37 Community Health Manager Environmental Health Manager 36 Engineer III 35 Juvenile Court Services Deputy Administrator 34 Prosecuting Attorney Administrative Manager Solid Waste Manager Public Defense Administrative Manager 33 Juvenile Detention Manager Chief Deputy Assessor Chief Deputy Treasurer Chief Deputy Clerk Chief Deputy Auditor Finance Manager II - MCSO Risk Manager Environmental Health Supervisor 32 Project Support Services Manager Equipment Maintenance Supervisor Road Operations & Maintenance Supervisor 31 30 Engineering & Construction Assistant Manager Grant Writer Senior Epidemiologist 29 Public Works Office Administrator Human Resources Analyst Clerk of the Board Finance Manager I 28 Engineer II Office Manager Therapeutic Court Program Manager Senior Financial Analyst- Central Services 27 Public Records Coordinator Epidemiologist Non-Represented Salary Range Alignment RANGE CLASSIFICATION TITLE 26 Engineer I Lead Judicial Assistant- Superior Court 25 Financial Analyst- Superior Court Financial Analyst- Central Services 24 Noxious Weed Coordinator Judicial Assistant/ Family Law Facilitator Judicial Assistant/Official Court Recorder Executive Assistant- Central Services Executive Assistant- MCSO Deputy Coroner 23 22 21 WIC Coordinator/Certifier 20 Therapeutic Courts Caseworker Temp-Therapeutic Courts Caseworker 19 Administrative Clerk 18 17 16 Administrative Assistant II - Human Resources 15 14 13 Administrative Assistant I - Commissioners 12 11 10 Customer Service Specialist 9 8 Non-Represented Salary Range Alignment RANGE CLASSIFICATION TITLE 7 6 5 4 3 2 1 Central Shop Assistant Hourly Job Classes Superior Court Judge Pro Tem* $130.43 Superior Court Pro Tern Commissioner $93.63 District Court Judge Pro Tern $93.63 Superior Court Bailiff $20.80 District Court Bailiff $20.80 Noxious Weed Specialist $17.34 -$22.44 Noxious Weed Inspector $17.13 - $20.40 *Linked to Superior Court Judge salary-ATBs do not apply Mason County Agenda Request Form To: Board of Mason County Commissioners Item No. From: Kim Monroe Ext: 422 Department: Human Resources Briefing: ☒ Action Agenda: ☒ Public Hearing: ☐ Special Meeting: ☐ Briefing Date(s): June 8, 2026 Agenda Date(s): June 9, 2026 Internal Review: ☐ Finance ☒ Human Resources ☒ Legal ☐ IT ☒ Risk ☐ Other (Please ensure proper internal review channels have been followed, this is the responsibility of the requesting Department) Item: Updates to the Mason County Personnel Policy to Include Chapter 2 Section 2.4 – Minor in the Workplace Background/Executive Summary: Human Resources has updates to assist the Board in the coordination of county administrati ve and personnel programs and follow guidance from the Risk Pool. Changes and additions are necessary at this time to reflect best practices, clarification of what is currently practiced, and ensure the document is organized and updated appropriately. Associated Costs/Budget Impact (amount, funding source, budget amendment, etc.): N/A Public Outreach: N/A Requested Action: Approval of the Resolution updating the Mason County Personnel Policy to include Chapter 2 Section 2.4 – Minor in the Workplace. Attachment(s): Resolution Policy Resolution No. Updating the Mason County Personnel Policy WHEREAS, it is the responsibility of the Board of Mason County Commissioners for the coordination of county administrative programs, which is accomplished through the adoption of Policy; and, WHEREAS, it is necessary and appropriate to make the following update: Chapter 2 Section 2.4 – Minor in the Workplace NOW, THEREFORE, BE IT RESOLVED, that the Board of County Commissioners of Mason County hereby amends Resolution 2024-012 Mason County Personnel Policy to include the update attached. This Resolution shall become effective immediately upon its passage. DATED this 9th day of June 2026. ATTEST: ________________________________ McKenzie Smith, Clerk of the Board APPROVED AS TO FORM: ________________________________ Tim Whitehead, Chief Deputy Prosecuting Attorney BOARD OF COUNTY COMMISSIONERS MASON COUNTY, WASHINGTON ___________________________________ Pat Tarzwell, Chair ___________________________________ Randy Neatherlin, Vice-Chair ___________________________________ Sharon Trask, Commissioner Mason County Agenda Request Form To: Board of Mason County Commissioners Item No. From: Nichole Wilston Ext: 643 Department: Risk Management Briefing: ☒ Action Agenda: ☒ Public Hearing: ☐ Special Meeting: ☐ Briefing Date(s): 6/8/2026 Agenda Date(s): 6/9/2026 Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ IT ☒ Risk ☐ Other (Please ensure proper internal review channels have been followed, this is the responsibility of the requesting Department) Item: The following Mason County Officers, Employee’s and former Employee’s, pursuant to Mason County Ordinance 06-18, request for Defense & Indemnification coverage assigned by the County as additional named defendants in the case of Brandon Rubio v Mason County, et al., case no. C25-5716-TSZ- SKV, amended complaint served upon the county on May 26, 2026 via Prosecuting Attorney’s Office: Robert Decker, Dylan Helser, and Clayton Parson. Background/Executive Summary: Per Ordinance No. 06-18, Mason County Policy and Procedure for Defense and Indemnity of Employees, any officer, employee or volunteer who is subject to a claim for damages may request that Mason County authorize and provide the defense of the claim. The Board of County Commissioners shall authorize the payment for the defense and any nonpunitive monetary judgment awarded in the case as outlined in the Ordinance arising from acts or omissions while performing or in good faith purporting to perform his or her official duties. Per Ordinance No. 06-18 Mason County reserves the right to pay punitive monetary judgments entered against any of the named defendants, until, and if, a judgment is awarded. Requested Action: Approval of the following Mason County Officers, Employee’s and former Employee’s, pursuant to Mason County Ordinance 06-18, request for Defense & Indemnification coverage assigned by the County as named additional defendants in the case of Brandon Rubio v Mason County, et al., case no. C25-5716-TSZ-SKV, amended complaint served upon the county on May 26, 2026 via Prosecuting Attorney’s Office: Robert Decker, Dylan Helser, and Clayton Parson. Attachment(s): Brandon Rubio v Mason County, et al., case no. C25-5716-TSZ-SKV on file with Clerk of the Board Mason County Agenda Request Form To: Board of Mason County Commissioners Item No. From: Travis Adams Ext: 530 Department: County Administrator Briefing: ☒ Action Agenda: ☒ Public Hearing: ☐ Special Meeting: ☐ Briefing Date(s): June 8, 2026 Agenda Date(s): June 9, 2026 Internal Review: ☐ Finance ☐ Human Resources ☒ Legal ☐ IT ☐ Risk ☐ Other (Please ensure proper internal review channels have been followed, this is the responsibility of the requesting Department) Item: Establishment of a Wake Boat Advisory Committee Background/Executive Summary: At the June 1, 2026 briefing, Commissioners discussed the creation of a temporary Wake Boat Advisory Committee that would meet as needed to review, evaluate, and provide recommendations to the Commissioners regarding the potential adoption of an Ordinance governing wake-enhanced motorboat operations within Mason County. This committee will be composed of eight (8) members appointed by the Commissioners: • Three (3) members, one from each Commissioner District, representing interests that support wake-enhanced motorboat operations; • Three (3) members, one from each Commissioner District, representing interests that oppose or seek restrictions on wake-enhanced motorboat operations; and • Two (2) members possessing relevant technical expertise in fields such as limnology, hydrology, environmental science, fisheries, boating safety, engineering, or related disciplines. Associated Costs/Budget Impact (amount, funding source, budget amendment, etc.): N/A Public Outreach: News Release soliciting applications. Requested Action: Approval of the Resolution establishing a temporary Wake Boat Advisory Committee. Attachment(s): Resolution ,�.y,N rnt,ti Mason County Agenda Request Form To: Board of Mason County Commissioners Item No. From: Kell Rowen Ext:286 Department: Community Development Briefing: Action Agenda: ❑ Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): 3/23/2026,4/1/2026,5/11/2026, Agenda Date(s): 4/14/2026 6/1/2026 Internal Review: ❑ Finance ❑ Human Resources ® Legal ❑ IT ❑ Risk ❑ Other (This is the responsibility of the requesting Department) Item:Canceling proposed amendments to Title 17 Zoning Code, Chapter 17.05,Section 17.05.034 -Granting of variances authorized. Background/Executive Summary:Staff identified some internal workflow issues that needed to be worked out,which then led to further discussions with the DPA's office,which led to a different approach. Budget Impact(amount,funding source, budget amendment, etc.): N/A Public Outreach: N/A Requested Action: Cancel the public hearing for June 9, 2026. Attachment(s): None Mason County Agenda Request Form Y /A t! To: Board of Mason County Commissioners From: Mike Collins,PLS,PE, County Engineer Ext.450 Department: Public Works Briefing: ❑x Action Agenda: ❑x Public Hearing: ❑x Special Meeting: El Briefing Date(s): May 6, 2024 Agenda Date: Click or tap here to enter text. July 1, 2024 May 21,2024(setting hearing) August 5,2024 July 2,2024(hearing canceled) April 20,2026 July 8,2024(Special Mtg/setting new hearing date) August 13,2024(Hearing) April 28, 2026 (Setting Final Assessment Roll Hearing) June 9,2026(Hearing) Internal Review: ❑ Finance El Human Resources ❑x Legal El Information Technology El Risk(This is the responsibility of the requesting Department) Below for Clerk of the Board's Use Only: Item Number: Approved: ❑ Yes ❑No ❑ Tabled❑No Action Taken Ordinance/Resolution No. Contract No. County Code: Item: Road Improvement District(RID)No.2024-01 -Shetland Road Final Assessment Roll, Road Acceptance, and Speed Limit—Set Hearing/Hearing Background/Executive Summary: The Shetland Road Improvement District(RID No. 2024-01)was approved by the Board on August 13,2024. Construction of the improvements has been completed by County forces. The Mason County Treasurer secured a short-term external loan on behalf of the Road Improvement District. The loan will be repaid using proceeds from property assessments within the district. Property owners may pay their assessments in full within thirty (30)days of the Treasurer's notice without interest or penalty. Any unpaid balances thereafter will be financed through installment payments with interest at a rate of 3.9%per annum,consistent with statutory requirements. Public Works has prepared the Final Assessment Roll and is ready to proceed with the final steps for Board consideration. The total project cost is $184,860.92 financed through a loan with estimated interest, loan and service charge fees,totaling$42,984.08 resulting in a total loan amount of$227,845.00 There are 92 parcels within the district. Of these,41 parcels are exempt or excluded from the assessment and will not be charged for the following reasons: • 17 parcels (frontage property donating right-of-way excluded) • 19 parcels (State or County owned exempt) • 5 parcels (designated forest land excluded) The remaining 51 parcels will be assessed for the improvements. The estimated cost per assessed parcel is: • $3,624.72 if paid in full within the 30-day grace period(no interest), or • $4,467.55 if paid over 5 years(includes estimated 4%interest rate) Mason County Agenda Request Form /A t! Budget Impact: None. Public Outreach: • Exemption letters sent Feb 2,2026,with 30-day response period. • Final Assessment Roll notice sent via certified mail. • Assessment information available for public review; staff available for questions. • Hearing notice published in Shelton Journal and mailed to affected property owners per statutory requirements. Requested Action: Request the Board of County Commissioners, acting in its dual capacity as the Board of Equalization and the Board of County Commissioners,to take the following actions: 1. April 28,2026—Regular Agenda • Set a public hearing for June 9,2026,at 9:15 a.m., at which the Board of County Commissioners will sit as the Board of Equalization to consider the Final Assessment Roll for Shetland Road Improvement District(RID)No. 2024-01. • Set a public hearing for June 9,2026,at 9:15am to consider establishment of road into county road system and a speed limit for Shetland Road Improvement District(RID)No. 2024-01. 2. June 9,2026—Public Hearings • Board of Equalization: Conduct a public hearing to consider the Final Assessment Roll for Shetland Road Improvement District(RID)No. 2024-01,including any objections filed by property owners or revisions. • Board of County Commissioners: Following the conclusion of the Board of Equalization hearing,the Board of County Commissioners will consider adopting: • A resolution confirming the Final Assessment Roll for Shetland Road Improvement District(RID)No. 2024-01 and certifying the assessment roll to the Mason County Treasurer for collection. • A resolution accepting the improved portion of Shetland Road into the Mason County road system. • An ordinance establishing a 25 MPH speed limit on the Shetland Road segment within RID No. 2024-01. Attachments: 1. Vicinity map showing accepted portion of Shetland Road 2. Resolution setting hearings for Final Assessment,Road Acceptance, and Speed Limit 3. Notice of Hearings 4. Letter Notice to Property Owners 5. Draft Resolution for Final Assessment 6. Road Acceptance Resolution 7. Speed Limit Ordinance 8. Engineers Report-Traffic Investigation 9. Engineers Report—Shetland RID 10. Final Assessment Roll SHETLAND ROAD RID 2024-01 M ti o I 0 321163190171 � 321167500330 321167600560 321167600550 ^ ^ ^ $ A�~ 321167600540 '" 10 r, ,y0'h 321167 321167600570 `N M M rn M /�titi 590322 321167590321 32116359pj82 321167600580 321167500120 32116759033211675903, - o -• ,� 321167500210 p / M y c'r 321167600590 � ^ r6�s 32116 - e 7500300 g ry o II 0 e uoi 321167500110 321167500220 � g M `r nb v o C '� dl 321167600600 e $ 321167590101 321167500200 16�S ry ti ti 321167590103 l M oa �cj✓ �JI6, ppdgp 0 Al '� "'• Section 16 T21N 321167590104 1 321167590102 oN 0 321163490251 s� Spp 6360x' �o� 3? C ror. o 9p 321 ^�� fls)s' 321167600510 321167590092 I a �o M .67~0 'titiry 321I67600q ppspp - a R3W rrvi M M ry N ry 321164390361 M 9D $ o 321167590091� `° m 32I167600370 ^� 321167600370 0 '° 321163390081 0 `" ^ n' IC o ,� 321167690381 ' �'+0 0 0 N 321167600350 ^ N `n n n g 321167690382 ISIP m o - o o 321163390082 ''C" 321167590011 0 O M M m m 321167600340 0 0 n 321167590012 321212000010 321167600390 321167600400 $ `M 1 M n1 321212200010 321212100010 321211200010 321211100010 Lily Pond m a n d Rc 0 a 321211390120 321212400010 321211400000 Section 21 T21N R3W S 0 321214100010 321213200010 0 Z J F- LU 321214100020 2 N w 321213400010 E BAWAY 0 = o Lake Leprechaun ft�321213400020 MP 0.306 0� E SHETLAND RD E TINTAGEL PL Assessment S.T.R. Remaining RID Parcels �Pc' Road Frontage Parcels 0 500 1,000 2,000 Feet • Mile Posts II I I�I I I II I I I I I Parcel Boundary RESOLUTION NO.2026- IN THE MATTER OF MASON COUNTY ROAD IMPROVEMENT DISTRICT(RID)NO.2024-01 IMPROVEMENT OF PORTION OF SHETLAND ROAD LOCATED IN SECTIONS 16 AND 21, TOWNSHIP 21 NORTH,RANGE 3 WEST,W.M.,MASON COUNTY,WASHINGTON RESOLUTION SETTING DATE FOR BOARD OF EQUALIZATION HEARING ON FINAL ASSESSMENT ROLL FOR ROAD IMPROVEMENT DISTRICT NO.2024-01,AND SCHEDULING ACTIONS OF THE BOARD OF COUNTY COMMISSIONERS REGARDING ROAD ACCEPTANCE AND SPEED LIMIT ESTABLISHMENT,AND ORDERING NOTICE THEREOF WHEREAS: 1. Petition and Formation:A petition was filed requesting the formation of a road improvement district (RID)for Shetland Road,describing the nature and extent of the proposed improvement.The petition was signed by property owners representing a majority of the lineal frontage and area within the proposed district.The Board determined that the petition was sufficient and the district sufficiently developed; and 2. Intent and Formation: On July 8,2024,Resolution No.2024-040 declared the intent to improve Shetland Road,and on August 13,2024,the Board of Commissioners established Road Improvement District(RID)No.2024-01,for the project; and 3. Project Completion: The improvements to Shetland Road have been completed in accordance with the project specification by County Forces; and 4. Assessment Roll Preparation:The final assessment roll for RID No. 2024-01 has been prepared and filed with the Clerk of the Board as required;and 5. Funding Source: The Board intends to utilize an external loan to cover short-term financing needs for RID No. 2024-01. NOW,THEREFORE,BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF MASON COUNTY,WASHINGTON: 1.Public Hearings The Board hereby sets June 9,2026,at 9:15 a.m.,at the Mason County Commission Chambers,411 North Fifth Street, Shelton,Washington, for the following hearings: a. Board of Equalization(BOE): The Board of County Commissioners will sit as the Board of Equalization to: • Hear the final assessment roll for RID No. 2024-01. • Receive any written or oral objections from property owners. • Confirm, correct,revise,raise, lower,or otherwise modify the assessment roll as necessary. b. Board of County Commissioners(following the BOE hearing): Following completion of the Board of Equalization hearing,the Board of County Commissioners,acting in their capacity as the governing body,will consider: • Acceptance of the improved portion of Shetland Road(MP 0.306- 1.670)into the Mason County Road system as part of County Road No. 56020. • Establishment of a 25-mph speed limit on the improved portion of Shetland Road. 2.Notice a.Publication: The Clerk of the Board is directed to publish notice in a newspaper of general circulation within Mason County at least 15 days prior to the hearing. b.Mailing: The Public Works Department shall mail notice to each owner or reputed owner of property listed on the assessment roll at least 15 days prior to the hearing. The notice shall state: • The time, date, and place of the hearings; • The purpose of the hearings; and • Property owners' right to file written objections with the Clerk prior to the Board of County Commissioners sitting as the Board of Equalization at the scheduled hearing. 3.Final Assessment Roll • At the time set forth above,the Board of County Commissioners shall convene and sit as the Board of Equalization to hear objections to the final assessment roll. • The Board, acting as the Board of Equalization,may confirm, correct,revise,raise,lower, or otherwise modify the assessment roll. • Following conclusion of the Board of Equalization hearing,the Board of County Commissioners, acting in its capacity as the governing body, may confirm the final assessment roll and certify it to the Mason County Treasurer for collection in accordance with applicable law. 4. Funding and Financing The Board acknowledges that the improvements to RID No. 2024-01 have been funded through an external loan. The loan shall be repaid from the proceeds of the assessments confirmed under the final assessment roll,to be collected by the Mason County Treasurer. 5.Ratification and Effective Date This resolution shall take effect immediately upon adoption. ADOPTED THIS OF 2026. BOARD OF COUNTY COMMISSIONERS MASON COUNTY,WASHINGTON ATTEST: MCKENZIE SMITH, PAT TARZWELL,Chair Clerk of the Board APPROVED AS TO FORM: RANDY NEATHERLIN,Vice Chair TIM WHITEHEAD,Ch.DPA SHARON TRASK,Commissioner NOTICE OF HEARING NOTICE IS HEREBY GIVEN that the Board of County Commissioners of Mason County, Washington,will hold a public hearing in Mason County Building I, Commission Chambers,411 North Fifth Street, Shelton,WA 98584, on June 9,2026,at 9:15 A.M. SAID HEARING,will be to take public comments regarding the Final Assessment Roll for the Shetland Road Improvement District(RID No. 2024-0 1), including any objections filed by property owners pursuant to RCW 36.88.090. The improvements include roadway upgrades to the privately maintained portion of Shetland Road,previously requested by the Sunny Woods Homeowners' Association. At the time and place stated above,the Board of County Commissioners will sit as the Board of Equalization to hear and consider the Final Assessment Roll and any objections thereto. At the same hearing,the Board will also consider acceptance of the improved portion of Shetland Road, which is not currently maintained by Mason County,into the Mason County road system,while the existing county-maintained portion will remain unchanged, and establishment of a 25 MPH speed limit on the Shetland Road segment within the RID. All interested persons are invited to attend and provide testimony. The Final Assessment Roll is on file with the Clerk of the Board and is available for public inspection or electronic copy upon request during regular business hours. Public testimony will be available in-person or via Zoom. The URL is available on the County website https://www.masoncountywa.gov/to sign into the meeting. Please use the"raise hand"feature to be recognized by the Chair to provide your testimony. You can also email testimony to msmith( ,masoncountywa.gov or mail to the Commissioners' Office,411 N 5"'St, Shelton,WA 98584;or call(360)427-9670 ext.230. If special accommodations are needed,please contact the Commissioners'office,(360)427-9670 ext. 419. DATED this 28'day of April,2026. BOARD OF COUNTY COMMISSIONERS MASON COUNTY,WASHINGTON McKenzie Smith,Clerk of the Board Bill: Mason County Public Works Department 100 W Public Works Drive Shelton,WA 98584 Cc: Commissioners Assessor Treasurer Shelton Journal: Publ. 2t: 5/7/26&5/14/26 Notice Of Hearing Final Assessment Roll for Road Improvement District (RID) No. 2024-01 NOTICE IS HEREBY GIVEN that the Mason County Board of County Commissioners has set Tuesday,June 9,2026,at 9:15 A.M.,in the Commissioners Chambers,411 N 5th Street, Shelton,Washington,as the time and place for a public hearing to consider and confirm the final assessment roll for Road Improvement District(RID)No.2024-01. MASON COUNTY MISSION The RID was established for the improvement of Shetland Road,including roadway surface improvements,drainage improvements,and related work to address dust,potholes,safety, The mission of Mason access,and overall roadway conditions.The improvement is located within Sections 16 and 21, County Government is to Township 21 North,Range 3 West,W.M.,and includes Shetland Road from approximately provide essential& gpp y mandated services which milepost 0.306 to milepost 1.67. will preserve&benefit the health,safety&welfare of The total project cost is$184,860.92. If fully financed,estimated interest and service fees of the general public in a professional and courteous $42,984.08 increase the total estimated obligation to$227,845. manner through the effective and equitable management There are 92 parcels within the district.Of these,41 parcels are exempt from the assessment of available public and will not be charged for the following reasons: resources. • 17 parcels(right-of-way donation) • 19 parcels(state or county owned) Mason County recognizes • 5 parcels(designated forest land) that its employees& volunteers are the foundation upon which The remaining 51 parcels will be assessed for the improvement.The estimated yearly cost per these services are provided, assessed parcel is: • $3,624.72 if paid in full within the 30-day grace period(no interest),or • $4,467.55 if paid over 5 years(includes estimated 4%interest rate) The improvements are determined to provide special benefits to the assessed properties, including improved access,safety,drainage,and overall property utility,and the total assessments do not exceed the special benefits conferred. The Board of County Commissioners will sit as the Board of Equalization at the hearing to consider the final assessment roll and hear any objections from property owners regarding their assessments.The Board may continue the hearing to another date if deemed necessary. The final assessment roll has been prepared,is attached to this notice,and is also available upon request from the Clerk of the Board or the Mason County Public Works Department. All persons desiring to object to the assessments shall file written objections with the Clerk of the Board at the address above or emailed to msmithmasoncoun,wa.gov on or before the time of the hearing.Objections must state the grounds for objection.Property owners may also appear at the hearing to present their objections. At the hearing,the Board may correct,revise,raise, lower, change, or modify the assessment roll or any part thereof,and may confirm the roll as submitted or as modified. Following confirmation,the assessment roll will be certified to the Mason County Treasurer for collection. The Treasurer will provide notice of a 30-day period during which assessments may be paid in whole or in part without interest or penalty.Any amount not paid during that period shall be payable in installments with interest on the unpaid balance. For additional information,contact the Mason County Public Works Department at(360)427- 9670,Ext.450. RESOLUTION NO.2026- IN THE MATTER OF MASON COUNTY,WASHINGTON ) RESOLUTION CONFIRMING FINAL ROAD IMPROVEMENT DISTRICT(RID)NO.2024-01 ) ASSESSMENT ROLL AND CERTIFYING SHETLAND ROAD,LOCATED IN SECTIONS 16,AND 21, ) IT TO THE COUNTY TREASURER FOR TOWNSHIP 21 NORTH,RANGE 3 WEST,W.M.,MASON ) COLLECTION AND PROVIDING FOR COUNTY,WASHINGTON RELATED MATTERS WHEREAS: 1. A legally sufficient petition was filed by the Sunny Woods Homeowners'Association requesting formation of a Road Improvement District(RID)for improvements to the privately maintained portion of Shetland Road; and 2. On July 8,2024,the Board adopted Resolution No.2024-040 declaring its intention to form RID No. 2024-01; and 3. On August 13,2024,the Board established RID No.2024-01 through Resolution No.2024-046; and 4. The improvements described in the formation resolution have been completed by County forces in accordance with project specifications;and 5. A final assessment roll has been prepared and filed with the Clerk of the Board in accordance with law;and 6. Proper notice was provided,and a public hearing before the Board of Equalization was held on June 9,2026,at 9:15am to consider any objections filed to the proposed final assessment roll; and 7. The Board has considered all objections filed in accordance with RCW 36.88.090 and finds that no changes to the assessment roll are warranted and that the roll is fair and equitable; and 8. The Board finds that the assessments do not exceed the special benefits received by the assessed properties; and 9. The assessment roll should now be confirmed and certified to the Mason County Treasurer for collection in accordance with applicable law. NOW,THEREFORE,BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF MASON COUNTY,WASHINGTON: SECTION 1.CONFIRMATION OF FINAL ASSESSMENT ROLL The final assessment roll for RID No. 2024-01, attached hereto as Exhibit"A"and incorporated by this reference, is hereby confirmed. The Board finds that each property included within the assessment roll has received special benefit from the improvements in an amount equal to or exceeding the assessment levied.The total amount of the assessment roll is$227,845.00,which includes all costs of the improvements,including administrative and estimated financing costs. SECTION 2.FUNDING AND CERTIFICATION TO TREASURER The Board acknowledges that the project has been financed through property assessments and a short-term external loan secured by Mason County.Repayment of the loan shall be made using funds collected through these assessments. The confirmed final assessment roll is hereby certified to the Mason County Treasurer for collection. Property owners may pay their assessments in full within thirty(30)days from the date of first publication of the Treasurer's Notice of Collection,without interest or penalty.After that period, any remaining unpaid assessments shall be payable in annual installments over a period of five(5)years,with interest at a rate of 3.9%per annum on the unpaid balance. The Treasurer is authorized to impose an annual service charge of up to$4.00 per parcel,to be billed each year to parcel owners with outstanding assessments as part of the assessment roll billing process. SECTION 3.PAYMENT NOTICE AND COLLECTION PROCESS The Mason County Treasurer shall: a. Publish the Notice of Collection of Assessments(Exhibit"B")in two consecutive issues of the official county newspaper,the first of which shall occur within fifteen(15)days of the date of this resolution. b. Mail the Notice to Property Owners(Exhibit"C")to each property owner listed on the assessment roll. SECTION 4.PAYMENT AND PENALTIES Assessments may be paid in full or in annual installments as provided in Section 2 of this Resolution. Interest on unpaid installment balances shall accrue at the rate provided in Section 2. Delinquent assessments shall bear interest at the rate of twelve percent(12%)per annum, as provided by law. SECTION 5.RATIFICATION OF PRIOR ACTIONS All prior acts and proceedings of the Board and County officials in connection with RID No. 2024-01,consistent with this Resolution,are hereby ratified,approved,and confirmed. SECTION 6. SEVERABILITY If any section,sentence,clause,or phrase of this Resolution shall be held invalid, such invalidity shall not affect the validity of the remaining portions. SECTION 7.EFFECTIVE DATE This Resolution shall take effect upon adoption. The final assessment roll shall become effective for collection following the expiration of the ten(10)day appeal period in accordance with RCW 36.88.100 and applicable law. ADOPTED this day of 2026. BOARD OF COUNTY COMMISSIONERS MASON COUNTY,WASHINGTON ATTEST: MCKENZIE SMITH, PAT TARZWELL,Chair Clerk of the Board APPROVED AS TO FORM: RANDY NEATHERLIN,Vice Chair TIM WHITEHEAD,Ch.DPA SHARON TRASK,Commissioner FINAL ASSESSMENT ROLL MASON COUNTY ROAD IMPROVEMENT DISTRICT NO. 2024-01 COUNTY ENGINEER'S CERTIFICATE To the Honorable Board of County Commissioners,of Mason County, Washington. Complying with Resolution No. 2024-040,being a resolution creating Mason County Road Improvement District No. 2024-01, I have prepared the attached final assessment roll. The total cost of the improvement to be assessed against the property benefited is the sum of Two hundred twenty-seven thousand eight hundred forty-five dollars and 00/100 ($227,845.00),which has been equitably apportioned among the properties described in the attached assessment roll according to the special benefits received. I certify that the attached assessment roll, consisting of data processing printout sheets, is a true and correct final assessment roll of the aforesaid improvement. I herewith transmit said roll to the Board of County Commissioners for equalization, hearing, and confirmation in accordance with applicable law. Respectfully, t Mike Co ' s, PLS, PE County Engineer Dated this L Sday of f / 2026 SHETLAND ROAD IMPROVEMENT DISTRICT NO. 2024-01 ASSESSMENT ROLL SPREADSHEET 51 ASSESSED PARCELS 32116-31-90171 S 4,467.55 TX RIDER,WILLIAM G&LINDA L 151 E SPIRIT CT EAST SHELTON 32116-33-90081 S 4.467.55 TX NOWACKI,JANE CAROL 32116-33-90082 S 4,467.55 TX WEEKS,KAIDA LIN&MATTHEW DAVID 353 E SUNNY WOODS RD W.SHELTON 98584 32116-34-90254 S 4,467.55 TX CHESLEDON.TROY R 200 E SUNNY WOODS RD W,SHELTON 98584 32116-43-90362 S 4,467.65 TX LATHROP.PATRICK J 32116-75-00030 S 4,467.55 TX FRIZZELL.DAN&LINDA 181 E SUNNY WOODS RD W,SHELTON 98584 32116-75-00040 S 4,467.55 TX SHEETZ.SALLY A 211 E SUNNY WOODS RD W.SHELTON 98584 32116-75-00050 S 4,467.55 TX THEM&M LIVING TRUST 291 E SUNNY WOODS RD W.SHELTON 98584 32116-75-00060 S 4,467.55 TX MATH,SARY 311 E SUNNY WOODS RD W.SHELTON 98584 32116-75-00070 S 4,467.55 TX GARCIA.JERUSHA&JUAN 321 E SUNNY WOODS RD W.SHELTON 98684 32116-75-00110 S 4,467.55 TX LONG,JEFFREY H&PRISCILLA N 32116-75-00120 S 4,467.55 TX STRICKLAND.HELEN C 191 E TRANQUILITY LN SHELTON 32116-75-00200 S 4,467.55 TX GUTIERREZ,REMY&ERIN 120 E SPIRIT CT,SHELTON 32116-75-00210 S 4,467.55 TX BAILEY,CECIL H JR 40 E SPIRIT COURT EAST SHELTON 32116-75-00220 S 4,467.55 TX LANZ ET UX,SAM 150 E TRANQUILITY LN.SHELTON 32116-75-00230 S 4,467.55 TX LANZ ET UX.SAM 32116-75-00240 S 4,467.55 TX PINKERTON,SEAN 300 E SUNNY WOODS RD W.SHELTON 98584 32116-75-00270 S 4.467.55 TX HERMAN,ROY A&STEFANIE 70 E SUNNY WOODS RD W.SHELTON 98584 32116-75-90021 S 4,467.55 TX CHIN,JOHN M&NALEE S 91 E SUNNY WOODS RD W.SHELTON 98584 32116-75-90022 S 4,467.55 TX REE SE,JOHN E 1501 E SHETLAND RD.SHELTON 32116-75-90091 S 4,467.55 TX SMITH.SHARON M&JAME A 51 E TRANQUILITY LANE SHELTON 32116-75-90092 S 4,467.55 TX KING ET AL.CYNTHIA L 360 E SUNNY WOODS RD W.SHELTON 98584 32116-75-90101 S 4,467.55 TX PHILLIPS REVOCABLE LIVING TRUST 83 E TRANQUILITY LN SHELTON 32116-75-90102 S 4,467.55 TX BOE,GARY E 81 E TRANQUILITY LN SHELTON 32116-75-90103 S 4,467.55 TX STEGGELL.WAYNE&DARLA 87 E TRANQUILITY LN SHELTON 32116-75-90104 S 4,467.55 TX PLUNKETT.MICHAEL H 85 E TRANQUILITY LN SHELTON 32116-76-90324 S 4.467.55 TX HOLM.JULIE L 221 E SUNNY WOODS RD E.SHELTON 98584 32116-76-00370 S 4,467.55 TX TRIMBLE.JASON E 154 E SUNNY WOODS DR.SHELTON 98584 32116-76-00390 S 4,467.55 TX CADLE.ROBERT SAM 191 E SANDY LAKE RD SHELTON 32116-76-00400 S 4.467.55 TX MAROUINA.JOSE W&VICKIE L 221 E SANDY LAKE RD.SHELTON 32116-76-00410 S 4,467.55 TX WALKER.DOUGLAS B&TERI L 271 E SANDY LAKE RD.SHELTON 32116-76-00420 S 4,467.55 TX MCBRIDE.JOSEPH F&JANE G 311 E SANDY LAKE RD SHELTON 32116-76-00430 S 4,467.55 TX MYERS.JACQUELINE A 341 E SANDY LAKE RD SHELTON 32116-76-00440 S 4,467.55 TX GLEASON,CHRISTOPHERP&THERESA F 390 E SANDY LAKE RD SHELTON 32116-76-00460 S 4,467.55 TX LAUBER,TERRANCE D&VICTORIA 550 E SUNNY WOODS DR.SHELTON 98584 32116-76-00460 S 4.467.55 TX LAUBER,TERRY D&VICTORIA Y 32116-76-00470 S 4,467.55 TX TRUST 080680 530 E SUNNY WOODS DR.SHELTON 98584 32116-76-00480 S 4,467.55 TX SEFFERNICK ET UX.WILLIAM J 32116-76-00490 S 4,467.55 TX TYLER. MERILYN LEE 200 E SUNNY WOODS DR.SHELTON 98584 32116-76-00500 S 4.467.55 TX TYLER. MERILYN LEE 250 E SUNNY WOODS DR.SHELTON 98584 32116-76-00510 S 4.467.55 TX KASPER,DENNIS&SHEILA 290 E SUNNY WOODS DR,SHELTON 98584 32116-76-00520 S 4,467.55 TX SEFFERNICK ET UX, WILLIAM J 310 E SUNNY WOODS DR.SHELTON 98584 32116-76-00530 S 4.467.55 TX SEFFERNICK ET UX,WILLIAM J 330 E SUNNY WOODS DR.SHELTON 98584 32116-76-00540 S 4,467.55 TX BROWN,JEFFREY EARL&JENNIE DIANE 541 E SUNNY WOODS DR.SHELTON 98584 32116-76-00580 S 4,467.55 TX HELLER JAMES H&BARBARA A 260 E SUNNY WOODS RD E.SHELTON 98584 32116-76-00590 S 4,467.55 TX BREWER ET VIR SAMANTHA P 240 E SUNNY WOODS RD E.SHELTON 98584 32116-76-00600 S 4,467.55 TX AGEEV 1999 FAMILY TRUST NICK&MARIA 120 E SUNNY WOODS RD E.SHELTON 98584 32116-76-00610 S 4.467.55 TX CHANDLER.JAMES J 41 E SUNNY WOODS DR.SHELTON 98584 32116-76-90381 S 4.467.55 TX SIZEMORE,VIRGINIA 31 E SANDY LAKE RD SHELTON 32116-76-90382 S 4,467.55 TX CHAVEZ ET UX.LINDSAY KALI JEAN 40 E SANDY LAKE RD SHELTON 32116-34-90251 S 4,467.55 TX CHESLEDON,TROY R&DESTINY A 41 PARCELS EXEMPT OR EXCLUDED FROM ASSESSMENT 32121.11-00010 Designated Forest TX KERNAN LIVING TRUST 1150 E SHETLAND RD.SHELTON Land 32121-14-00000 Designated Forest TX JLCG L.L.C. Land 32121 2200010 Designated Forest TX EAGLE.AMANDA&ANDREW 1203 E SHETLAND RD.SHELTON Land 32121 2300010 Designated Forest TX SYLVAN INVESTMENTS LLC Land 32121 3300010 Designated Forest TX SYLVAN INVESTMENTS LLC Land 32121-12-00010 Donated ROW TX KERNAN LIVING TRUST 32121-21-00010 Donated ROW TX EAGLE.AMANDA R 32116-43-90361 Donated ROW TX LATHROP.PATRICK J 32116-75-90011 Donated ROW TX MITCHELL.KATHERINE K 1491 E SHETLAND RD.SHELTON 32116-75-90012 Donated ROW TX FOSS.PATRICIA 1471 E SHETLAND RD.SHELTON 32116-75-90023 Donated ROW TX REESE.JOHN E 1521 E SHETLAND RD.SHELTON 32116-76-00340 Donated ROW TX PETERS.JOSEPH R 1490 E SHETLAND ROAD SHELTON 32116-76-00350 Donated ROW TX GREER.DOUGLAS L&BRANDI A 1520 E SHETLAND RD.SHELTON 32121-13-90110 Donated ROW TX JOHNSON,JILL&ADAM 920 E SHETLAND ROAD.SHELTON 32121-13-90120 Donated ROW TX HICKS.CHARLES T 8 MIRIAH L 922 E SHETLAND RD.SHELTON 32121-24-00010 Donated ROW TX SYLVAN INVESTMENTS LLC 32121-32-00010 Donated ROW TX SYLVAN INVESTMENTS LLC 32121-34-00010 Donated ROW TX SYLVAN INVESTMENTS LLC 32121-34-00020 Donated ROW TX SYLVAN INVESTMENTS LLC 32121-41-00020 Donated ROW TX CRANBERRY LAKE FOUNDATION 32121-43-00010 Donated ROW TX CRANBERRY LAKE FOUNDATION 32121-41-00010 Donated ROW OP CASCADE NATURAL GASCORP 32116-75-00130 Exclude DNR ST STATE OF WASHINGTON 13W SPIRIT CT SHELTON 32116-75-00140 Exclude DNR ST STATE OF WASHINGTON 32116-75-00150 Exclude DNR ST STATE OF WASHINGTON 32116-75-00160 Exclude DNR ST STATE OF WASHINGTON 32116-75-00190 Exclude DNR ST STATE OF WASHINGTON 32116-75-00280 Exclude DNR ST STATE OF WASHINGTON 32116-75-00290 Exclude DNR ST STATE OF WASHINGTON 32116-75-00300 Exclude DNR ST STATE OF WASHINGTON 32116-75-90181 Exclude DNR ST STATE OF WASHINGTON 32116-75-90182 Exclude DNR ST STATE OF WASHINGTON 32116-75-90321 Exclude DNR ST STATE OF WASHINGTON 301 E SUNNY WOODS RD E.SHELTON 98584 32116-75-90322 Exclude DNR ST STATE OF WASHINGTON 32116-75-90323 Exclude DNR ST STATE OF WASHINGTON 221 E SUNNY WOODS RD E.SHELTON 98584 32116-76-00550 Exclude DNR ST STATE OF WASHINGTON 32116-76-00560 Exclude DNR ST STATE OF WASHINGTON 360 E SUNNY WOODS RD E.SHELTON 98584 32116-76-00570 Exclude DNR ST STATE OF WASHINGTON 32116-75-00330 Exclude State of WA ST STATE OF WASHINGTON 32121-41-60000 Exclude Mason County CO MASON COUNTY A MUNICIPAL CORPORATION 32121-20-00010 Exclude USA FE UNITED STATES OF AMERICA Exhibit "B" —Notice of Collection of Assessment NOTICE OF COLLECTION OF ASSESSMENTS FOR SHETLAND ROAD IMPROVEMENT DISTRICT(RID)NO.2024-01 To: All Property Owners and Interested Parties Date of First Publication: [To be inserted by County Treasurer upon publication] This notice is to inform you that the final assessment roll for Shetland Road Improvement District(RID) No. 2024-01 has been confirmed by the Board of County Commissioners of Mason County,Washington, and certified to the Mason County Treasurer for collection in accordance with law. Assessment Roll: The final assessment roll is on file with the Mason County Clerk of the Board and includes all properties within RID No. 2024-01. Payment Information: • Thirty-Day Prepayment Period: Assessments may be paid in full or in part without penalty, interest, or costs within thirty(30) days from the date of first publication of this notice. • Installment Payments: Any remaining unpaid balance after the thirty(30)day period shall be payable in five(5) equal annual installments. • Interest Rate: Interest shall accrue at the rate of 3.9%per annum on unpaid installment balances.Delinquent assessments shall bear interest at the rate of twelve percent(12%)per annum,as provided by law. Final Payment Date: The final date for payment without interest or penalty shall be determined based on the date of first publication. Where to Pay: Payments should be made payable to the Mason County Treasurer. Mason County Treasurer's Office P.O. Box 429 411 5' Street Shelton,WA 98584. (360)427-9670, Ext. 475. Dated this day of , 2026(for administrative use upon issuance). Published: 2t /_/2026&_/ /2026 Exhibit "C" —Notice to Property Owners NOTICE TO PROPERTY OWNERS FOR SHETLAND ROAD IMPROVEMENT DISTRICT (RID)NO.2024-01 To: All Property Owners within Shetland Road Improvement District(RID)No. 2024-01 Date: (Mailing date) This notice is to inform you that the final assessment roll for Shetland Road Improvement District(RID) No. 2024-01 has been confirmed by the Board of County Commissioners of Mason County,Washington, and certified to the Mason County Treasurer for collection in accordance with law. Assessment Roll: • The final assessment roll is on file with the Mason County Clerk of the Board and includes all properties within RID No.2024-01. • The assessments are based on the special benefits derived from the improvements made to Shetland Road. Payment Information: • Payment Deadline: You may pay your assessment in full without penalty, interest, or costs within thirty(30) days from the date of first publication of the notice(see Exhibit"B"). • Installments: Any unpaid assessments after the initial thirty(30)day period will be payable in five(5)equal annual installments,with interest at a rate of 3.9%per annum. Delinquent assessments shall bear interest at the rate of twelve percent(12%)per annum,as provided by law. • Payment Location: Payments should be made to the Mason County Treasurer at 411 N 5' Street, Shelton,WA 98584. Additional Information: Full details regarding the assessment roll are available at the Mason County Public Works Department (360)427-9670,Ext. 450. For questions regarding the assessment or payment process,contact the Mason County Treasurer at (360)427-9670, Ext. 475. Dated this day of , 2026. RESOLUTION NO. 2026- ACCEPTANCE OF A PRIVATE PORTION OF SHETLAND ROAD INTO THE MASON COUNTY ROAD SYSTEM AS A PORTION OF COUNTY ROAD NO. 56020 WHEREAS: 1. Existing County Road: A portion of Shetland Road is currently a county-maintained public road designated as County Road No. 56020; and 2. Private Portion: An adjacent portion from milepost 0.306 to milepost 1.670 of Shetland Road has historically existed as a privately maintained roadway and lies within Sections 16 and 21, Township 21 North, Range 3 West, W.M., Mason County, Washington; and 3. Road Improvement District: On August 13, 2024, the Board of County Commissioners established Mason County Road Improvement District No. 2024-01 (RID No. 2024-01) for the improvement to the private portion of Shetland Road; and 4. Construction Completion: The improvements to the private portion of Shetland Road have been completed by County Forces in accordance with applicable County roadway standards and the RID No. 2024-01 project specifications; and 5. Standards and Public Interest: The Board finds that the improved private portion of Shetland Road now meets Mason County roadway standards and that acceptance into the County road system is in the public interest and will benefit the general public; and 6. Authority: RCW 36.75 authorizes the Board of County Commissioners to establish, alter, and accept county roads into the county road system. 7. Right-of-Way Acquisition: The County has acquired sufficient right-of-way for public road purposes along the private portion of Shetland Road through recorded easements granted to the public and/or Mason County, except for the segment located adjacent to Parcel No. 32121-41-60000, where the County holds fee simple title by Quit Claim Deed recorded under Auditor's File No. 2218758, records of the Mason County Auditor; NOW,THEREFORE,BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF MASON COUNTY,WASHINGTON: 1. Acceptance into County Road System: The Board hereby accepts and incorporates into the county road system the improved private portion of Shetland Road. 2. Road Designation: The accepted portion of Shetland Road shall be incorporated into and designated as part of County Road No. 56020. 3. Extent of Road: The portion of Shetland Road accepted by this resolution is more particularly described as follows: All that portion of Shetland Road, being the private section proposed for acceptance into the Mason County Road System, lying within Sections 16 and 21, Township 21 North, Range 3 West, W.M., Mason County, Washington, and extending from Milepost 0.306 to Milepost 1.670. The right-of-way for said portion is established as sixty (60)feet in total width, consisting of thirty (3 0)feet on each side of the roadway centerline, measured perpendicular thereto, as defined by Survey 37-94 (AF No. 1967520), Survey 7-21 (AF No. 379385), and Survey 5-30 (AF No. 360682), records of Mason County. 4. Maintenance Responsibility: Upon adoption of this resolution, Mason County shall assume responsibility for the operation, maintenance, and preservation of the accepted portion of Shetland Road as a County Road. The new total length of Shetland Road is established from 0.00 to 1.670, totaling 1.670 miles. 5. Effective Date: This resolution shall take effect immediately upon adoption. The Public Works Department shall update the County Road Log and official County road maps to reflect the acceptance authorized herein. ADOPTED THIS OF 2026. BOARD OF COUNTY COMMISSIONERS MASON COUNTY,WASHINGTON ATTEST: MCKENZIE SMITH, PAT TARZWELL, Chair Clerk of the Board APPROVED AS TO FORM: RANDY NEATHERLIN,Vice Chair TIM WHITEHEAD, Ch. DPA SHARON TRASK, Commissioner ORDINANCE NO.2026- ESTABLISHING AND CONFIRMING SPEED LIMITS ON SHETLAND ROAD AND AMENDING RESOLUTION NO.63-82 WHEREAS,the Revised Code of Washington RCW 46.61.415 permits local authorities to establish or alter maximum legal speed limits pursuant to RCW 46.61.400 on county roads within their jurisdiction based on engineering and traffic investigation;and, WHEREAS,in accordance with Chapter 10.04 of the Mason County Code the board of county commissioners,by ordinance,may raise or lower a speed limit on any county road,except raising above fifty miles per hour;and, WHEREAS,Mason County Resolution No. 63-82 established maximum speed limits on various county roads,including the county-maintained portion of Shetland Road; and WHEREAS, a portion of Shetland Road formerly private was acquired by the county under Road Improvement District No. 2024-01 (CRP 2053); and WHEREAS,the Mason County Public Works Department has conducted an engineering and traffic investigation and to ensure consistency along Shetland Road and improve safety,the speed limit for the newly acquired portion should match the existing 25 miles per hour limit on the adjacent section of Shetland Road. WHEREAS,County Commissioners held a public hearing and received public testimony regarding the speed limit on Shetland Road; and, NOW THEREFORE,BE IT ORDAINED,that County Commissioners, after due deliberation and in the best interest of the public,hereby adopt the speed limit posting for the entirety of Shetland Road as follows: Existing Recommended Road No. Road Name Speed Speed M.P.-M.P. 56020 Shetland Road 25 mph No Change 0.000—0.306 N/P 25 mph 0.306— 1.670 BE IT FURTHER ORDAINED,that this ordinance amends Resolution No. 63-82 pertaining to Shetland Road; and, BE IT FURTHER ORDAINED AND ORDERED, that the speed limit is effective,as soon as posted,as shown above for Shetland Road and the County Engineer is directed to erect the necessary signs in conformity herewith. DATED this day of ,2026. BOARD OF COUNTY COMMISSIONERS MASON COUNTY,WASHINGTON Pat Tarzwell,Chair ATTEST: Randy Neatherlin,Vice Chair McKenzie Smith,Clerk of the Board Sharon Trask,Commissioner APPROVED AS TO FORM: Tim Whitehead,Ch.DPA cc: Co.Commissioners Engineer JOURNAL: Publ. it: 6/25/2026 MASON COUNTY DEPARTMENT of PUBLIC WORKS 100 W PUBLIC WORKS DRIVE ON Ct SHELTON, WASHINGTON 98584 MEMORANDUM DATE: April 15, 2026 TO: Mike Collins, PE, Deputy Director/County Engineer Cc: Loretta Swanson, Director of Public Works FROM: Dave Smith, PE, Engineering and Construction Manager SUBJECT: Establish Speed Limit on New County Section of Shetland Road This memorandum documents the engineering and traffic investigation conducted pursuant to RCW 46.61.415 for Shetland Road, County Road No. 56020, from milepost 0.306 to milepost 1.670. This segment was recently improved under Road Improvement District No. 2024-01, brought to County roadway standards by County Forces, and in the works to accept into the Mason County Road System. The adjacent county-maintained segment (MP 0.000 to MP 0.306) is currently posted at 25 miles per hour under Resolution No. 63-82. The improved segment is a rural local access roadway with characteristics consistent with the existing county-maintained portion, including similar roadway geometry, access density, and operating conditions. An engineering and traffic review of the corridor indicates that operating conditions are uniform along the length of Shetland Road and support a consistent posted speed limit. Establishing a uniform speed limit consists of driver expectancy, promotes safe and predictable travel, and enhances overall corridor safety. Recommendation: Based on engineering and traffic investigation, it is recommended that: The speed limit for Shetland Road from milepost 0.306 to milepost 1.670 be established at 25 miles per hour, consistent with the existing posted speed limit on County Road No. 56020 for the road segment from milepost 0.00 to milepost 0.35, as established by Resolution No. 63-82. Additionally, the road will be evaluated for any supplemental warning signs necessary to improve driver safety and awareness based on observed conditions and best practices. MASON COUNTY DEPARTMENT of PUBLIC WORKS 3 i 100 W PUBLIC WORKS DRIVE NC SHELTON, WASHINGTON 98584 MEMORANDUM DATE: April 15, 2026 TO: Mike Collins, PE, Deputy Director/County Engineer Cc: Loretta Swanson, Director of Public Works FROM: Dave Smith, PE, Engineering and Construction Manager SUBJECT: Engineer's Report and Staff Recommendation for RID# 2024-01 Assessment Roll and Project Findings 1. Purpose and Authority The purpose of this report is to provide the Mason County Board of Commissioners with the technical analysis and recommendations necessary to support required findings for Road Improvement District (RID) No. 2024-01, including project feasibility, special benefit to properties, and the fairness and equity of the proposed assessment methodology. 2. Project Description RID No. 2024-01 was established for the improvement of Shetland Road. The project included roadway improvements to address existing conditions such as dust, potholes, drainage issues, and overall safety and access concerns. The improvements have been completed in accordance with project specifications by County forces. 3. District Boundary and Properties Affected The final assessment roll includes a total of 92 parcels within the district boundary. • 51 parcels are included as billable parcels • 41 parcels are excluded from assessment 3.1 Excluded Properties The following parcels are excluded from the assessment roll: • 17 parcels where property owners donated right-of-way and are not subject to assessment • 5 parcels confirmed by the Assessor as Designated Forest Land that are exempt • 17 parcels owned by the Washington State Department of Natural Resources (DNR) • 1 parcel owned by Mason County • 1 parcel owned by United States of America These exclusions are consistent with County policy and the principle that properties contributing right-of-way or otherwise not specially benefited are not assessed. 4. Special Benefit Analysis: 4.1 General Benefits of the Improvement Road Improvement Districts provide special benefits to properties within a designated district. These benefits refer to quantifiable increases in value or utility that specific properties obtain from infrastructure upgrades. These benefits justify special assessments levied on benefiting properties. The improvements to Shetland Road provide the following benefits: • Reduced dust and roadway maintenance issues • Elimination of potholes and improved surface conditions • Safer driving conditions • Improved drainage • Enhanced access to properties • Increased property utility and marketability • Meets County standard and will be placed under County maintenance responsibility. 4.2 Special Benefit to Properties Within the District The 51 billable parcels included on the assessment roll are those determined to receive a direct and measurable special benefit from the completed improvements. Parcels excluded due to right-of-way donation are considered to have offset their proportional share of project costs through that contribution. The identified benefits are special benefits accruing directly to properties within the district and are distinguishable from general public benefits. 5. Assessment methodology 5.1 Description of Method: The Engineering Department recommends a combination assessment method consisting of: 1. Lot Method — Each lot not donating right-of-way pays an equal share of the project cost 2. Right-of-Way Credit— Parcels donating right-of-way receive full credit for the value of that contribution and are not assessed The Board retains the authority to determine the final method of assessment. 5.2 Rationale for Method The selected method is considered the most practical and equitable given the conditions of the district because: • The lots within the district receive a similar level of benefit from the road improvements • An equal per-lot distribution reflects the relatively uniform benefit received • Right-of-way donations represent a direct contribution to the project and appropriately offset assessment obligations This method distributes costs in proportion to the relative special benefit received and is considered fair and equitable. 5.3 Application of Method to District Parcels The assessment methodology has been applied as follows: • 51 parcels not donating right-of-way are included as billable parcels and assigned an equal share of project costs. • 17 parcels that donated right-of-way (including confirmed and administratively recognized donations) are credited and not assessed • 19 Publicly owned - excluded • 5 designated forest land - excluded This approach ensures that only those properties receiving special benefit and not otherwise contributing are assessed. 6. Cost Estimate and Feasibility 6.1 Project Cost Estimate The project cost estimate includes: • Engineering • Construction and materials • Right-of-way acquisition • Other fees (notices, mailings, interest, service charges) Engineering and construction costs were developed by the Engineering Department following a field examination. Right-of-way acquisition costs were minimized due to property owner donations, with only recording and ancillary costs incurred. 6.2 Feasibility Determination The project has been completed using County forces and is therefore demonstrated to be constructible and feasible. Based on the distribution of costs among the 51 billable parcels, the per-parcel assessment is considered reasonable in relation to the level of benefit received. 7. Relationship of Cost to Benefit The special benefits derived from the improvement, including improved access, safety, drainage, and property utility are expected to exceed the proportional assessment assigned to each parcel. Accordingly, the total special benefits to the assessed properties exceed the total cost of the project. 8. Assessment Roll and Hearing Process The final assessment roll has been prepared and filed with the Clerk of the Board and is attached as Exhibit A. The Board will conduct a public hearing on the assessment roll while sitting as a Board of Equalization. At that hearing, the Board may: • Consider written objections • Correct, revise, raise, lower, or modify the assessment roll • Set aside the roll and direct preparation of a new roll if necessary Following the hearing, the Board may confirm the assessment roll and certify it to the Mason County Treasurer for collection. 9. Funding and Financing The project has been financed through an external loan to cover short-term costs. The loan will be repaid using proceeds collected through the assessments identified on the final assessment roll. 10. Staff Findings and Recommendation 10.1 Findings Based on the analysis presented in this report, the Public Works Department finds that: • The petition for formation of RID No. 2024-01 was sufficient, and the district was properly established • The improvements to Shetland Road have been completed in accordance with project specifications • The project is feasible • The 51 parcels included on the assessment roll receive special benefit from the improvement • The total special benefits exceed the total project costs • The proposed method of assessment is fair, equitable, and proportionate to the benefits received 10.2 Recommendation The Public Works Department recommends that the Board of County Commissioners: • Set the public hearing on the final assessment roll • Sit as a Board of Equalization to consider objections • Following the hearing, confirm the assessment roll and certify it to the Mason County Treasurer for collection FINAL ASSESSMENT ROLL MASON COUNTY ROAD IMPROVEMENT DISTRICT NO. 2024-01 COUNTY ENGINEER'S CERTIFICATE To the Honorable Board of County Commissioners,of Mason County, Washington. Complying with Resolution No. 2024-040,being a resolution creating Mason County Road Improvement District No. 2024-01, I have prepared the attached final assessment roll. The total cost of the improvement to be assessed against the property benefited is the sum of Two hundred twenty-seven thousand eight hundred forty-five dollars and 00/100 ($227,845.00),which has been equitably apportioned among the properties described in the attached assessment roll according to the special benefits received. I certify that the attached assessment roll, consisting of data processing printout sheets, is a true and correct final assessment roll of the aforesaid improvement. I herewith transmit said roll to the Board of County Commissioners for equalization, hearing, and confirmation in accordance with applicable law. Respectfully, t Mike Co ' s, PLS, PE County Engineer Dated this L Sday of f / 2026 SHETLAND ROAD IMPROVEMENT DISTRICT NO.2024-01 ASSESSMENT ROLL SPREADSHEET 51 ASSESSED PARCELS 32116.31-90171 S 4,487.65 TX RIDER,WILLIAM G&LINWL L 151 E SPIRIT CT EAST SHELTON 3211643-90081 5 4,467.56 TX NOWACKI,JANE CAROL 32116-33-90082 S 4,467.65 TX WEEKS,KAIDA LIN&MATTHEW DAVID 363 E SUNNYWOODS ROW,SHELTON 96694 32116-34-90254 S 4,487.55 TX CHESLEDON,TROY R 200 E SUNNY WOODS RD W,SHELTON 98584 32118.43.90362 $ 4,467.55 TX LATHROP,PATRICKJ 32118.75-00030 S 4,487.66 TX FRIZZELL,DAN&LINDA 181 E SUNNYWOODS ROW,SHELTON 98684 3211&76-00040 $ 4,467.65 TX SHEETZ,SALLY A 211 E SUNNY WOODS ROW,SHELTON 98584 32116-76-00060 $ 4,467.66 TX THEM&M LIVING TRUST 291 E SUNNYWOODS ROW,SHELTON 98584 32116-75.40060 S 4,467.65 TX MATH,SARY 311 E SUNNYWOODS ROW,SHELTON 98684 32116-75-00070 $ 4,487.65 TX GARCIA,JERUSHA 6 JUAN 321 E SUNNY WOODS ROW,SHELTON 98584 32116-75-00110 $ 4,467.55 TX [GUTIERREZ ,JEFFREY H&PRISCILLA N 32116-76-00120 S 4,467.65 7X KLAND,HELEN C 191 E TRANQUILITY LN SHELTON 32116.7&00200 $ 4,487.55 TX REMY&ERIN 120 E SPIRIT CT,SHELTON 32116-7640210 S 4,467.56 TX Y,CECIL H JR 40 E SPIRIT COURT EAST SHELTON 32116.76-00220 $ 4,467.66 TX ET UX,SAM 160 E TRANQUILITY LN,SHELTON 32116-75.00230 $ 4,487.66 TX ET UX,SAM 32116-76-00240 $ 4,487.65 TX RTON,SEAN 300 E SUNNY WOODS RDW,SHELTON 98684 32118.76-00270 $ 4,467.55 TX AN,ROY A E STEFANIE 70 E SUNNY WOODS ROW,SHELTON 98584 3211&7&90021 S 4,487.55 TX CHIN,JOHN M&NALEE 5 91 E SUNNY WOODS ROW,SHELTON 98684 3211&76.90022 $ 4,467.65 TX REESE,JOHN E 1601 E SHETLAND RD,SHELTON 32116-75-90091 S 4,467.66 TX SMITH,SHARON M&JAME A 61 E TRANQUILITY LANE SHELTON 3211&76-90092 S 4,467.65 TX KING E AL,CYNTHIA L 360 E SUNNY WOODS ROW,SHELTON 98684 32116-75.90101 $ 4,487,56 TX PHILLIPS REVOCABLE LIVING TRUST 83 E TRANQUILITY LN SHELTON 32116.7&90102 S 4,467.66 TX DOE,GARY E 01E TRANQUILITYLN SHELTON 32116-7&90103 S 4,467.66 TX STEGGELL,WAYNE&DARLA 87(TRANQUILITY LN SHELTON 32116-76.90104 $ 4,487.66 TX PLUNKETT,MICHAEL H 86 E TRANQUILITY LN SHELTON 32118-7&90324 $ 4,467.66 TX HOLM,JULIE L 221(SUNNY WOODS ROE,SHELTON 98684 3211&76-00370 S 4,467.56 TX TRIMBLE,JASON E 164 E SUNNY WOODS OR,SHELTON 98594 32116-76-00390 S 4,467.55 TX CABLE,ROBERT SAM 191 E SANDY LAKE RD SHELTON 32116.16-00400 $ 4,467.55 TX [LAUBER, RQUINA,JOSE W&VICIUE L 221 E SANDY LAKE RD,SHELTON 32116-76-00410 $ 4,467.65 TX LKER,DOUGLAS B&TERI L 271 E SANDY LAKE RD,SHELTON 32116-76.00420 S 4,467.56 TX BRIDE,JOSEPH F 8 JANE G 311 E SANDY LAKE RD SHELTON 32116-76-00430 $ 4,48755 TX ERS,JACQUELINE A 341 E SANDY LAKE RD SHELTON 32116-76-00440 S 4,467.66 TX EASON.CHRISTOPHERP&THERESA F 390 E SANDY LAKE RD SHELTON 32116.78-00450 $ 4,467.56 TX TERRANCE D&VICTORIA 650 E SUNNY WOODS OR,SHELTON 98584 32116-76-00460 $ 4,467.55 TX UBER,TERRY D&VICTORIA Y 32116-7640470 $ 4,487.66 TX UST 080680 630 E SUNNY WOODS OR,SHELTON 98584 32116-76-00480 5 4,487.66 TX SEFFERNICK ET UX,WILLIAM J 32116-76-00490 S 4,467.56 TX TYLER, MERILYN LEE 200 E SUNNY WOODS OR,SHELTON 96584 32116.78-00600 S 4,487.66 TX TYLER, MERILYN LEE 260 E SUNNY WOODS DR,SHELTON 98684 32116.78-00510 $ 4,467.56 TX KASPER,DENNIS&SHEILA 290E SUNNY WOODS DR,SHELTON 98564 32116-76-00520 $ 4,487.66 TX SEFFERNICK ET UX,WILLIAMJ 310E SUNNY W000S DR,SHELTON 98684 32116-7&00530 $ 4,487.65 TX SEFFERNICK ET UX,WILLIAM J 330 E SUNNY WOODS DR,SHELTON 98584 32116-76-00640 S 4,487.66 TX BROWN,JEFFREY EARL&JENNIE DIANE 641 E SUNNYW000S DR,SHELTON 98584 3211&78-00580 $ 4,467.66 TX HELLER JAMES H&BARBARA A 260E SUNNY WOODS RD E,SHELTON 98684 3211&78-00590 S 4,487.66 TX BREWER ET VIR SAMANTHA P 240E SUNNY W00DS RD E,SHELTON 98684 32118-76.00600 $ 4,48755 TX AGEEV 1999 FAMILY TRUST NICK&MARIA 120 E SUNNY WOODS RD E,SHELTON 98584 3211&76-00610 $ 4,467.65 TX CHANDLER,JAMES J 41 E SUNNY WOODS DR,SHELTON 96684 32116.7&90381 $ 4,467.66 TX SIZEMORE,VIRGINIA 31 E SANDY LAKE RD SHELTON 3211&76-90382 S 4,487.66 TX CHAVEZ ET U%,LINOSAYKALI JEAN 40 E SANDY LAKE RD SHELTON 3211634-90251 $ 4,48756 TX CHESLEDON,TROY R&DESTINYA 41 PARCELS EXEMPT OR EXCLUDED FROM ASSESSMENT 32121-11-00010 Designated Forest TX KERNAN LIVING TRUST 1150 E SHETLAND RD,SHELTON Land 3212144-00000 Designated Forest TX JLCG L.L.C. Land 3212122-00010 Designated Forest TX EAGLE,AMANDA&ANDREW 1203 E SHETLAND RD,SHELTON Land 32121.23.00010 Designated Forest TX SYLVAN INVESTMENTS LLC Land 32121-33-00010 Designated Forest TX SYLVAN INVESTMENTS LLC Land 32121-12-00010 Donated ROW TX KERNAN LIVING TRUST 32121-2140010 Donated ROW TX EAGLE,AMANDA 32118.43.90361 Donated ROW TX LATHROP,PATRICK J 32118-76.90011 Donated ROW TX MITCHELL,KATHERINE K 1401 E SHETLAND RO,SHELTON 32116-76-90012 Donated ROW TX FOSS,PATRICIA 1471 E SHETLAND RD,SHELTON 32116-75-90023 Donated ROW TX REESE,JOHN E 1621 E SHETLAND RD,SHELTON 32116.7840340 Donated ROW TX PETERS,JOSEPH R 1490E SHETLAND ROAD SHELTON 32116-76-00350 Donated ROW TX GREER,DOUGLAS L&BRANDI A 1620 E SHETLAND RD,SHELTON 32121.13-90110 Donated ROW TX JOHNSON,JILL&ADAM 920 E SHETLAND ROAD,SHELTON 32121.13.90120 Donated ROW TX HICKS,CHARLES T&MIRIAH L 922 E SHETLAND RD,SHELTON 32121-24-00010 Donated ROW TX SYLVAN INVESTMENTS LLC 32121.32-00010 Donated ROW TX SYLVAN INVESTMENTS LLC 32121-14-00010 Donated ROW TX SYLVAN INVESTMENTS LLC 32121.34-00020 Donated ROW TX SYLVAN INVESTMENTS LLC 32121.41-00020 Donated ROW TX CRANBERRY LAKE FOUNDATION 3212143-00010 Donated ROW TX CRANBERRY LAKE FOUNDATION 3212141-00010 Donated ROW OP CASCADE NATURAL GASCORP 32116-76-00130 Exclude DNR ST STATE OF WASHINGTON 13 W SPIRIT CT SHELTON 32118-76-00140 Exclude DNR ST STATE OFWASHINGTON 32116-75-00160 Exclude DNR ST STATE OF WASHINGTON 32118.75.00160 Exclude DNR ST STATE OFWASHINGTON 32116.76-00190 Exclude DNR ST STATE OFWASHINGTON 32118-75-00280 Exclude DNR ST STATE OF WASHINGTON 32116-76-00290 Exclude DNR ST STATE OF WASHINGTON 32116-76-00300 Exclude OUR ST STATE OF WASHINGTON 32116-75-90181 Exclude DNR ST STATE OF WASHINGTON 32116-75-90182 Exclude DNR ST STATE OF WASHINGTON 32116-75-90321 Exclude DNR ST STATE OF WASHINGTON 301E SUNNY WOODS RD E,SHELTON 96584 32116-75-90322 Exclude DNR ST STATE OFWASHINGTON 32116-75-90323 Exclude DNR ST STATE OF WASHINGTON 221E SUNNY WOODS ROE,SHELTON 98584 32116.76-00650 Exclude DNR ST STATE OF WASHINGTON 32116-76-00660 Exclude DNR ST STATE OF WASHINGTON 360 E SUNNY WOODS RD E,SHELTON 96684 32116-76-00570 Exclude DNR ST STATE OF WASHINGTON 32116-75-00330 Exclude State of WA ST STATE OF WASHINGTON 3212141-60000 Exclude Mason County CO MASON COUNTY A MUNICIPAL CORPORATION 32121-20-00010 Exclude USA FE UNITED STATES OF AMERICA ,�.y,N rnt,ti Mason County Agenda Request Form To: Board of Mason County Commissioners Item No. From: Kell Rowen Ext:286 Department: Community Development Briefing: Action Agenda: Public Hearing: ❑X Special Meeting: ❑ Briefing Date(s): April 27,2026 Agenda Date(s): May 12,2026;June 9,2026 Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ IT ❑ Risk ® Other (This is the responsibility of the requesting Department) Public Works Item: Public hearing for proposed code amendments and map changes to the Skokomish Valley. Background/Executive Summary:Amend Mason County Code,Title 14, Chapter 14.22, section 14.22.200 and associated maps related to removing the Mason County-imposed floodway and adopt the Skokomish Valley floodway and floodplain as mapped by FEMA as shown on the FIRM Rate maps as adopted on June 20, 2019. Budget Impact(amount,funding source, budget amendment, etc.): N/A Public Outreach: Public Hearing notice as required for Planning Advisory Commission and Board. Also posted on PAC webpage and in Board agenda and website. Requested Action:Approve Ordinance to amend proposed code changes and adopt the floodplain as mapped by FEMA as shown on the FIRM Rate maps adopted June 20, 2019. Attachment(s): Code amendments; Maps: County-imposed floodway; FEMA floodway/floodplain; CMZ; Ordinance. ATTACHMENT A 14.22.200 Special flood risk zone—Floodplain of the Skokomish River, Vance Creek and (a) Special Flood Risk Zone.A special flood risk zone is hereby established for the regulatory floodway and A and AE floodplain of the Skokomish River,Vance Crcck and tributaric ,and is illustrated on FIRM map community panels#530115, panels 0425,0428,0429,0433,0434,0436,0437,0441, and 0442, (June 20, 2019).The special flood risk zone is hereby designated as a floodway and the entire floodway is hereby designated an avulsion risk area. Construction of a new structure or an expansion of the square foot area of an existing structure is prohibited in this designated floodway. For purposes of this subsection,the term structure shall not include a gas or liquid storage tank. (b) Dikes, Levees and Other Water Flow Modification Structures. (1) Areas where flood water releases and overflows from the main Skokomish River channel shall not be modified, meaning levied or diked, in any manner which would result in increased stream flow in the main channel. (2) Maintenance to existing legally established (constructed by past permits or historically occurring) levees,dikes, and other water flow modification structures shall be permitted with appropriate approvals from all affected agencies, provided that the maintenance does not result in increased stream flow within the main channel (as verified by a hydraulic engineer),and the maintenance is consistent with provisions and recommendations of the adopted Skokomish River Comprehensive Flood Hazard Management Plan. Emergency alterations to dikes and levees necessary for the protection of human life and property shall be permitted as provided for within the applicable regulatory permit processes. (3) If the public works director finds an imminent flood threat to the public health,safety,and welfare exists based on: (A) A flow capacity of seventy percent of the one hundred-year flood stage for the specific river or creek, or (B) A rainfall within the last forty-eight hours in excess of four inches,or (C) Issuance of a flood warning by the National Weather Service for the specific area, or (D) A significant isolated blockage occurs such as a log jam or slide,that impacts the geography or water velocity such that an overflow back path has or is likely to occur; Then the public works director may recommend to the board of commissioners that they declare an emergency flood condition,which shall then authorize the county to make on-site inspections on private property of dikes and other impediments as necessary,and to direct or design immediate or subsequent improvement, repair, removal,or modification to said dikes, levees, or other impediments, as subject to other regulations; and shall maintain a record of the condition and structure of said dikes. (4) Alterations to dikes and levees,and bank stabilization efforts that would prevent legitimate potential emergency situations shall be permitted, provided that all affected agencies have been notified and appropriate permits have been acquired. (5) Activities related to the repair, maintenance or construction of bank stabilization,dikes, levees or other related development are a permit required activity under Section 14.22.120 of this chapter,are subject to all provisions for development standards within this chapter,and shall provide for appropriate inspections during and following construction and/or repair.Construction shall meet NRCS standards, Created: 2025-12-01 14:28:36 [EST] (Supp. No.72,8-25) Page 1 of 4 as recommended within the Skokomish River Comprehensive FI flood Hazard Management Plan,or as revised. (6) Projects proposed by government agencies under this section as recommended within the Skokomish River Comprehensive Flood Hazard Management Plan shall be evaluated on a case-by-case basis.The administrator shall include the following considerations in making an evaluation: A. Recommendations of applicable study; B. Provisions of this chapter; C. Project-specific engineering; D. Public benefit; E. All applicable regulations. (7) All approved permits shall require the monitoring of performance which shall include,at a minimum,a post-construction inspection for compliance with the conditions of approval.Additional inspections may be required when recommended by the engineering report or the county engineer. Monitoring shall be established as a condition of approval. (8) Dike monitoring program. Information on the condition of levees,dikes,or other structures ascertained from successive on-site inspections shall be maintained by the county for the purpose of updating and cataloging existing conditions as part of their ongoing flood and dike management program. Dikes shall be monitored for safety purposes. Dikes shall be inspected by the public works director at least biennially. The public works director and his designee is authorized to enter onto private or public land for the sole purpose of inspecting dikes for flood safety and for no other purpose.The inspections shall be done between the 8:00 a.m.and 4:00 p.m.time period,with notice to the property owner sent by certified mail at least fourteen days in advance, unless there is a flood emergency. The public works director shall report on the condition of the dikes to the board of county commissioners at the interval of once every two years.The report shall include an assessment of the condition and structure of the dikes;an analysis of whether any improvements needs to be done;a statement on the ability,or lack thereof,to inspect the dikes; and any other matter of importance to dike inspection and monitoring.The report shall also be based on the inspections and information gathered from dike monitoring. Existing dikes monitored shall be listed or be listed by reference to outside reports. (c) Bridges and Roadways. (1) Areas where flood water releases and overflows from the main Skokomish River channel shall not be modified by construction or reconstruction of bridges or roadways, in any manner which would result in increased stream flows or flood elevations(as verified by a hydraulic engineer). (2) Maintenance to existing legally established (constructed by past permits or historically occurring) bridges and roadways shall be permitted with appropriate approvals from all affected agencies, provided that the maintenance does not result in increased stream flows or flood levels(as verified by a hydraulic engineer),and the maintenance is consistent with provisions and recommendations of the adopted Skokomish River Comprehensive Flood Hazard Management Plan. Emergency alterations to bridges and roadways necessary for the protection of human life and property shall be permitted as provided for within the applicable regulatory permit processes. (3) If the public works director finds an imminent flood threat to the public health,safety,and welfare exists based on: Created: 2025-12-01 14:28:36 [EST] (Supp. No.72,8-25) Page 2 of 4 (A) A flow capacity of seventy percent of the one hundred-year flood stage for the specific river or creek,or (B) A rainfall within the last forty-eight hours in excess of four inches,or (C) Issuance of a flood warning by the National Weather Service for the specific area, or (D) A significant isolated blockage occurs such as a log jam or slide,that impacts the geography or water velocity such that an overflow bank path has or is likely to occur; Then the public works director may recommend to the board of commissioners that they declare an emergency flood condition,which shall then authorize the county to make on-site inspections on private property of bridges and roadways and other impediments as necessary,and to direct or design immediate or subsequent improvement, repair, removal,or modification to said impediments,as subject to other regulations;and shall maintain a record of such actions. (4) Alterations to bridges and roadways that would prevent legitimate potential emergency situations shall be permitted, provided that all affected agencies have been notified and appropriate permits have been acquired. (5) Activities related to the repair, maintenance or construction of bridges and roadways or other related development are a permit required activity under Section 14.22.120 of this chapter, are subject to all provisions for development standards within this chapter,and shall provide for appropriate inspections during and following construction and/or repair. (6) Projects proposed by government agencies under this section as recommended within the Skokomish River Comprehensive Flood Hazard Management Plan shall be evaluated on a case-by-case basis.The administrator shall include the following considerations in making an evaluation: (A) Recommendations of applicable study; (B) Provisions of this chapter; (C) Project-specific engineering; (D) Public benefit; (E) All applicable regulations. (7) All approved permits shall require the monitoring of performance which shall include,at a minimum,a post-construction inspection for compliance with the conditions of approval.Additional inspections may be required when recommended by the engineering report or the county engineer. Monitoring shall be established as a condition of approval. Projects proposed by WSDOT under this section and receiving Federal Highway Administration funding shall be consistent with the recommendations within the Skokomish River Comprehensive Flood Hazard Management Plan and shall be evaluated on a case by case basis.The administrator shall include the following considerations in making an evaluation and issuing a permit: (A) Recommendations of project specific studies prepared by or on behalf of WSDOT; (B) All other provisions of this ordinance do not apply; (C) Project specific engineering shall be completed in accordance with the WSDOT Design Manual; (D) Provide a public benefit; (E) Provide less than a cumulative one foot rise in the proposed one hundred-year flood fringe as determined by a step backwater analysis or higher.The cumulative total rise will consider projects that have been approved as well as projects that are planned to be approved. Created: 2025-12-01 14:28:36 [EST] (Supp. No.72,8-25) Page 3 of 4 (F) Compliance with all applicable state and federal regulations. (Ord. No.57-19,att.A, 6-18-2019;Ord. No.09-14,Att.A, 2-11-2014) Created: 2025-12-01 14:28:36 [EST] (Supp. No.72,8-25) Page 4 of 4 © �I C4InCct .. a 53045004306 - 53041C0435E eff.6/20/2019 eff.6/20/2019 "� S3o45Eo418E _, 53045f0429E 5304500433E eff.6/2x/2019 - - eff.6/20/2019 eff.6/20/2019 �' 530450042 SI - - o r e 53045C0436E 5304500437E fl53045f0441E eff.6/20/2019 - elf 6/20/2m n eff6/20/2019 I . -123250 473,0 L)9 • - - - - - esr. From: David Kregenow To: Kell Rowen Subject: Re: Skok Valley Date: Wednesday,March 25,2026 7:05:59 PM Kell, As part of the public comment period I feel like I should submit a response. We are out of the country on April 20 so this will have to suffice. I support this change on the North Fork, certainly, I am less certain about the South Fork and main Skok due to the frequency of flooding there. It may be fine to lift the floodway label for those areas and allow our neighbors to build in accordance with FEMA guidelines and flood insurance. I simply do not know enough about the implications for the individual owners and the county in those areas where flooding regularly occurs. I'm sure you have reasons for including the whole valley in this change so I will leave my comments as above. Not an objection,just a request for clarification. Dave On Mon, Mar 23, 2026 at 9:37 AM Kell Rowen<KRowennmasoncountywa.gov>wrote: The whole valley. We would revert to using FEMA's maps, which has a much smaller floodway. I posted notice at the Grange and am holding the public hearing at the Planning Commission on April 20th. It will then go to the Board for a public hearing on June 9, 2026. From: David Kregenow<dakregenow(@gmail.com> Sent: Saturday, March 21, 2026 9:45 AM To: Kell Rowen <KRowenPrnasoncountywa.gov> Subject: Re: Skok Valley Kell, I saw this came up for public comment. Thank you for getting it in front of the Commission. Are they proposing lifting the floodway designation on the whole valley, or just the North Fork? I couldn't tell from the announcement of public comments. Dave On Thu, Jan 29, 2026 at 3:26 PM Kell Rowen<KRowen(,masoncountvwa.gov>wrote: Good news! I am planning to bring this to the March Planning Commission meeting, followed by the BOCC. I attached draft amendments. The official maps would revert from County-designated floodway to FEMA mapped floodway. From: David Kregenow<dakregenow(cDgmail.com> Sent:Thursday,January 29, 2026 2:42 PM To: Kell Rowen <I<RowenPrnasoncountywa.gov> Subject: Re: Skok Valley Kell, Any further updates on the North Fork Floodway designation? We are working with the CD to build a covered waste/composting facility for our sheep herd in areas that will be prohibited to build unless we get this floodway designation changed. Dave On Mon, Sep 15, 2025 at 11:29 AM Kell Rowen<KRowen@masoncountywa.gov> wrote: Hi David! Thanks for keeping up on this!! I did hear back from Ecology, and we have their "blessing" so to speak, to remove the County-imposed floodway and convert to FEMA maps only. Since we are wrapping up the Comp Plan update through the Planning Commission (tonight is the first public hearing, followed by the 29th of September) I am waiting to take this through. Likely November meeting, which would put it to the Board for final approval right around the first of 2026. -----Original Message----- From: David Kregenow<dakregenow(gmail.com> Sent: Monday, September 1, 2025 7:43 AM To: Kell Rowen<KRowen(aimasoncountywa.gov> Subject: Skok Valley Caution: External Email Warning! This email has originated from outside of the Mason County Network. Do not click links or open attachments unless you recognize the sender, are expecting the email, and know the content is safe. If a link sends you to a website where you are asked to validate using your Account and Password, DO NOT DO SO! Instead, report the incident. Kell, Any update on the prospect of building along the North Fork? Were you able to solve this within the County, or are you still having to work through the WA Dept of Ecology? Dave Sent from my iPhone MC Case:AFA2026-00003 STAFF REPORT County Proposal:Amend Mason County Code, Title 14, Chapter 14.22, section 14.22.200 and associated maps related to removing the Mason County-imposed floodway and adopt the Skokomish Valley floodway and floodplain as mapped by FEMA as shown on the FIRM Rate maps as adopted. on June 20, 2019. Department: Community Development- Planning Staff Contact(s): Kell Rowen, Director Ext. 286 or ,rowen@masoncountywa.gov Date:June 9, 2026 Meeting Type: Public Hearing Action Requested at this Meeting: BOCC review of proposed amendments and approval of the Ordinance with associated maps. SUMMARY OF PROPOSAL & BACKGROUND SKOKOMISH VALLEY FLOODWAY Background DCD is proposing code and map amendments relating to the Skokomish River valley. In 2019, FEMA updated the County's Flood Insurance Rate Maps (FIRMs), including delineation of the mapped floodway on the Skokomish River. FEMA's mapped floodway extends only through the downstream portion of the system; upstream reaches are mapped as Zone A/AE without a FEMA floodway. In 2019, the County maintained the county-imposed floodway designation to the entire Skokomish River valley, including Vance Creek and its tributaries. This proposal recognizes that, in much of the Skokomish system, the Shoreline Master Program's Channel Migration Zone (CMZ)functions as the primary mechanism for avoiding high-risk areas and protecting river processes. Where CMZ does not apply, development can still be evaluated under the applicable floodplain standards for Zones A/AE (including elevation/floodproofing and other requirements), allowing reasonable use while continuing to protect public safety and reduce flood risk. Adopting the FEMA floodway extent for the entirety of the Skokomish River improves regulatory consistency and clarity and ensures floodplain regulations are applied in proportion to mapped risk. NOTIFICATION & COMMENT 615 W.Alder Street♦ Shelton,WA 98584 1 360.427.9670 ext. 286 1 ©masoncountywa.gov MC Case:AFA2026-00003 STATE ENVIRONMENTAL PROTECTION ACT (SEPA) A non-project SEPA checklist was prepared by staff.A Determination of Non-Significance (DNS)was issued on March 20, 2026, with the comment period closing on April 3, 2026. One comment has been received to date (attached). PUBLIC NOTIFICATION ....................................................................................................................................................................................................................................................................................................................................... Public notice requirements per MCC Title 15.07.030 implemented. Public Notice was posted at the Skokomish Valley Grange on March 20, 2026. Public notice of the PAC hearing was published in the She/ton-Mason CountyJourna/on April 9 and 16, 2026, and on the County website under the Planning Advisory Commission webpage. BOCC public hearing was published in the She/ton-Mason Countyjournalon May 28 and June 4, 2026 No public comments were received at the time of this report. Any comments received prior to the hearing will be provided to the BOCC. REQUESTED ACTION BY PAC Staff request that the BOCC take consideration of the staff report, PAC recommendation, public comment and testimony, and discuss the proposed amendments to Title 14- Buildings and Construction; Chapter 14.22 - Flood Damage Prevention; Section 14.22.200 - Special flood risk zone, regarding the removal of the County-imposed floodway designation and approved the Ordinance and attachments. ATTACHMENTS • Proposed code amendments(ATTACHMENT A) • FEMA map (proposed) (ATTACHMENT B) • SEPA DNS • Public comment • Ordinance 615 W.Alder Street♦ Shelton,WA 98584 2 360.427.9670 ext. 286 1 ©masoncountywa.gov MASON COUNTY 0Planning Division of Community 1 ASON COUNTY Development 615 W.Alder St. Bldg. 8, Shelton,WA COMMUNITY DEVELOPMENT 98584 360-427-9670 ext. 352 Permit Assistance Center, Building,Planning SEPA DETERMINATION OF NON-SIGNIFICANCE (DNS) Permit#: SEP2026-00011 Project Name: Skokomish Valley Floodway Title 14 Code and map amendments made to remove Mason County-imposed floodway and Project Description adopt the Skokomish Valley floodway and floodplain as mapped by FEMA as shown on the FIRM Rate maps as adopted on June 20, 2019. Location: 100 W PUBLIC WORKS DR BLDG B Parcel Number: 420021000010 Proponent: LEGACY UNKNOWN Lead Agency: Mason County Lead Agency Contact: Kell Rowen 306-427-9670 ext. 352 Comment Deadline 04/03/2026 The Lead Agency for this proposal has determined that it does not have a probable significant adverse impact on the environment.An Environmental Impact Statement(EIS) is not required under RCW 43.21C.030(2)(c). This decision was made after review of a completed Environmental Checklist and other information on file with the Lead Agency. This information is available to the public upon request. This DNS is issued under WAC 197-11-340(2). The Lead Agency will not act on this proposal for 14 days from the date shown below, when the determination is final. Comments must be submitted to the Dept of Community Development, 615 W Alder St, Shelton, WA 98584 by the comment deadline. Appeal of this determination must be filed with a 14-day period following this final determination date, per Mason County Code Chapter 15.11 Appeals 03/20/2026 Authorized Local Government Official Date Page: 1 ORDINANCE NUMBER AMENDMENT TO MASON COUNTY CODE TITLE 14 ORDINANCE amending Mason County Code Title 14, Chapter 14.22, Flood Damage Prevention. WHEREAS, under the authority of Chapter 86.16 RCW Mason County has the authority to administer floodplain management regulations; and WHEREAS, the Federal Emergency Management Agency (FEMA) updated the Flood Insurance Study (FIS) and the Flood Insurance Rate Maps (FIRMs) for unincorporated Mason County identifying the Special Flood Hazard Areas (SFHAs); and WHEREAS, the Board of County Commissioners (BOCC) conducted a public hearing regarding Mason County Code Title 14, Chapter 14.22 and Title 8, Chapter 8.52, Section 8.52.130 on June 18, 2019; and WHEREAS, the BOCC adopted a county-imposed floodway for Skokomish Valley in its entirety in addition to the FEMA maps on June 18, 2019; and WHEREAS, on April 20, 2026 the Mason County Planning Advisory Commission held a public hearing to consider the code and map amendments to remove the County-imposed floodway and passed a motion to recommend approval of said amendments; and WHEREAS, the Commissioners considered the proposed amendments at a duly advertised public hearing on June 9, 2026; and WHEREAS,the Board of County Commissioners took public testimony from interested parties, considered all the written and oral arguments, testimony and comments presented; and WHEREAS, the Board of County Commissioners also considered the Staff Report and recommendations of the Mason County Planning Advisory Commission; and WHEREAS, the Board of County Commissioners finds that the proposed amendment to Title 14, relating to the floodplain of the Skokomish Valley complies with all applicable requirements of the Growth Management Act, the Comprehensive Plan, and the Mason County Code, and that it is in the best public interest; and BE IT HEREBY ORDAINED, the Mason County Board of Commissioners hereby approves and ADOPTS amendments to the Mason County Code Title 14, Chapter 14.22 Flood Damage Prevention as described in ATTACHMENT A and FEMA FIRM map as described in ATTACHMENT B. DATED this day of 2026. BOARD OF COUNTY COMMISSIONERS MASON COUNTY, WASHINGTON ATTEST: Pat Tarzwell, Chair McKenzie Smith, Clerk of the Board APPROVED AS TO FORM: Sharon Trask, Commissioner Tim Whitehead, Chief D A Randy Neatherlin, Commissioner 2 ,�.y,N rnt,ti Mason County Agenda Request Form To: Board of Mason County Commissioners Item No. From: Kell Rowen Ext:286 Department: Community Development Briefing: Action Agenda: Public Hearing: ❑X Special Meeting: ❑ Briefing Date(s): April 27,2026 Agenda Date(s): May 12,2026;June 9,2026 Internal Review: ❑ Finance ❑ Human Resources © Legal ❑ IT ❑ Risk ❑ Other (This is the responsibility of the requesting Department) Item:A public hearing for proposed code amendments to Title 17 related to densities in Allyn and Belfair UGAs. Background/Executive Summary: Proposed amendments to Mason County Code Title 17; Chapter 17.11 and 17.22; Sections 17.11.510—"R-3"—High Density Multifamily Residential District(Allyn) and 17.22.110-"R-1 0"Multi-family residential district(Belfair) related to minimum densities. Budget Impact(amount,funding source, budget amendment, etc.): N/A Public Outreach: Public Hearing notice as required for Planning Advisory Commission and Board. Also posted on PAC webpage and in Board agenda and website. Requested Action:Approve proposed amendments to Title 17 related to the high-density residential zones in the Allyn and Belfair UGA. Attachment(s): Staff Report; Code amendments (ATTACHMENTA&B); Ordinance AFA2026-00005 STAFF REPORT RE: Proposed amendments to Mason County Code Title 17; Chapter 17.11 and MEETING OUTCOME 17.22; Sections 17.11.510—"R-3"— High Density Multifamily Residential REC.APPROVAL District (Allyn) and 17.22.110—"R-10" Multi-family residential district (Belfair) related to minimum densities. AYE Department: Community Development—Planning NAY Staff Contact(s): Kell Rowen, Director Ext. 286 or krowen@masoncountywa.gov CONT. HEARING OTHER Date:June 9, 2026 Meeting Type: Public Hearing PROPOSED AMENDMENTS TITLE 17, CHAPTERS 17.11 & 17.22; SECTION 17.11.510-17.11.580 AND SECTION 17.22.110-17.22.160. Background Under the Growth Management Act (GMA), Mason County established High Density Residential zoning districts in both the Allyn and Belfair Urban Growth Areas (UGAs), along with development standards for each district. Each zoning district currently requires a minimum density of 10 dwelling units per acre, while also allowing detached residential development. To date, none of the land zoned High Density Residential in the subject UGAs has developed under the current standards. Landowners in both UGAs have expressed difficulty in reaching a 10 unit per acre minimum for detached units, and difficulty for multi-family units due to the lack of market demand. DCD therefore proposes reducing the minimum density requirement to five (5) dwelling units per net developable acre to establish a more achievable baseline density while still supporting a range of housing types responsive to market demand. Additional amendments are proposed in each Chapter for consistency and clarity. STATE ENVIRONMENTAL POLICY ACT (SEPA) DETERMINATION 615 W.Alder Street ♦ Shelton,Wa 98584 360.427.9670 ext.352 I ©masoncountywa.gov A SEPA checklist was prepared, and threshold Determination of Non-Significance was made on April 3, 2026. Comments attached. PUBLIC NOTICE Public notice requirements per MCC Title 15.07.030 implemented. PAC public hearing of April 20, 2026 was advertised in the Journal (April 9 & 16, 2026) and on the County website under the Planning Advisory Commission webpage. BOCC public hearing was published in the Shelton-Mason County Journal on May 28 and June 4, 2026. WA State Department of Commerce was given 60-day notice. REQUESTED ACTION BY BOCC (PUBLIC HEARING - ACTION) Staff requests that the BOCC and public review the proposed amendments, provide any comments and revisions, and approve said amendments. ATTACHMENTS • ATTACHMENT A MCC 17.11 • ATTACHMENT B MCC 17.22 • SEPA DNS • Comment letters (3) • 60-Day Notice to Commerce Acknowledgement Letter • Ordinance 615 W.Alder Street 1 Shelton,Wa 98584 2 O 360.427.9670 ext. 352 1 ; masoncountywa.gov Title 17-ZONING Chapter 17.11-RESIDENTIAL ZONING DISTRICTS IN THE ALLYN UGA Article V."R-3"—High Density Multifamily Residential District ATTACHMENT As Formatted:Font:Bold Article V. "R-3"—High Density Multifamily Residential District 17.11.510 Purpose. The purpose and function of the R-3 District is to allow for the development of dense multifamily residential apartmcnt rental housing i^integrated development projects with on t,recreation amenities, parking and open space.This district is typically located near services and transit routes and serves to promote affordable family-housing. well as housing f single persons and for young couples entering the housing market. (Ord.63-07 Exh.A(part),2007). 17.11.520 Allowed uses. (a) Residential apartments complexes of a.least ten units. (b) DeAttached single ble family residential projects^f at least ten units. (c) Group homes and residential care facilities:twelve or fewer. (d) Artist studios. (Ord.63-07 Exh.A(part),2007). 17.11.530 Accessory uses. (a) Common facilities of an apartment,condominium,or townhouse development,such as recreational areas, playgrounds,club houses,and laundry facilities. (b) Parking lots and garages. (c) Storage units. (d) Family day care. (Ord.63-07 Exh.A(part),2007). 17.11.540 Uses allowed subject to obtaining a special use permit. (a) Churches. (b) Fraternal and community service clubs. (c) Public schools. (d) Private academic schools. (e) Commercial child care center. (Ord.63-07 Exh.A(part),2007). Mason County,Washington,Code of Ordinances Created: 2025-12-01 14:28:52[EST] (Supp.No.72,8-25) Page 1 of 2 17.11.550 Bulk and dimension standards. The following standards may be altered without a variance only through use of an overlay zone,PD regulations as adopted in Article V of Chapter 17.10 or as a master development plan in conformance with adopted Mason County regulations.Height and setback standards allow for minor deviations by architectural treatments such as chimneys,copulas,bay windows,entry covers,and door landings. Density Minimum 5 units per net developable acres.Maximum of 20 dwelling units per net acre. Lot coverage 70%maximum lot coverage Min.lot area Interior lot 21,750 net sq.ft. turner Lot�+ ��nn 000 H2fsq.ft. Lot dimensions Minimum lot width is 50 for interior lets,60 feet for corner lots and 40 feet for cul dc sac and curve provided that the minimum lot width is reached and maintained at a setback of 2O feet lots, Lots shall be regular in shape with side property lines roughly parallel. Height Primary building:35 feet,or as reviewed by special use permit. Setbacks Yard setbacks refer to the setback of structures from the property line.Where abuts another zone district with a more restrictive setback requirement,the moat restrictive setback shall apply.Additional standards for setbacks in special situations are in Section 17.10.460. Front yard 40-15 feet Side yard 5 feet,or less with review and approval of an administrative building variance see Section Street side yard 7 feet Rear yard 10 feet (Ord.63-07 Exh.A(part),2007;Ord.No.52-19,att.A,6-4-2019;Ord.No.2022-006,Atts.A,C,1-18-2022) 17.11.560 Off-street parking. See Chapter 17.14 and Section 17.10.490 Vehicle Parking for additional requirements. (Ord.63-07 Exh.A(part),2007). 17.11.570 Additional development and design criteria. (Reserved) 17.11.580 Approval of plans. In addition to other required permits all developments in the R-3 district shall require binding site plan approval. (Ord.63-07 Exh.A(part),2007). Created: 2025-12-01 14:28:52[EST] (Supp.No.72,8-25) Page 2 of 2 Title 17-ZONING Chapter 17.22-RESIDENTIAL ZONING DISTRICTS IN THE BELFAIR UGA Sections 17.22.110-17.22.160"R-10"— Multifamily Residential District ATTACHMENT B 17.22.110 "R-10" Multi-family residential district—Purpose. The purpose of the R-10 district is to provide a high-density residential-area housing option within the Belfair urban growth area. Locations should be within or adjacent to development nodes and commercially zoned areas within a normal walking distance of one-half to three-quarters of a mile. Locations generally are areas not significantly impacted by critical areas and slopes.The district allows for a density of ten dwelling units per gross acre,and a minimum density of ten-five dwelling units per net developable acre. Clustering of the dwelling units and properties is encouraged to protect open space and water quality, reduce infrastructure needs,and enhance energy efficiency. Design standards are important to minimize environmental and visual impacts of developments and provide amenities for residents. Protection of creeks and wetlands is critical—these features should be preserved and integrated into the development as an asset and amenity for residents. Open space and play areas will be important, particularly for young families. Pedestrian access—between developments and to provide access to parks,open space,commercial,and civic uses—is also very important. (Ord. 133-04 Att. B§2 (part), 2004). (Ord. No. 23-19,Att.A,3-19-2019) 17.22.120 Allowed uses. Uses allowed in the R-10 district shall be as follows: (1) Detached dwellings; (2) Duplexes; (3) Multi-family dwelling units; (4) Public parks; (5) Public utility service lines; (6) Townhouses; (7) Triplexes. (Ord. 133-04 Att. B§2 (part), 2004). 17.22.130 Accessory uses. The following uses are permitted only as they are ancillary to the primary allowed uses and may or may not require a special license or permit in addition to holding a building permits: (1) Home occupations; (2) Accessory dwelling units; (3) Club houses; (4) Recreation areas; (5) Family child care centers; (6) Group homes; Created: 2025-12-01 14:28:54 [EST] (Supp. No.72,8-25) Page 1 of 3 (7) Outdoor vehicle parking; (8) Well heads and water treatment facilities; (9) Community drain fields. (Ord. 133-04 Att. B§2 (part), 2004). 17.22.140 Special uses. (a) Churches. (b) Schools. (c) Bed and breakfast inns. (d) Commercial child care center. (e) Other essential public facilities. (f) All uses permitted in the mixed use district(MU) provided the following conditions are met: (1) Applicant successfully demonstrates to the county that the general commercial (GC)zoned lands east of the Burlington Northern Railroad line are built-out. (2) Development must comply with all bulk,dimensional,and design standards and guidelines of the mixed use district. (g) Recreational vehicle/trailer parks. (h) Manufactured home parks. (Ord. 133-04 Att. B§2 (part), 2004). (Ord. No. 23-19,Att.A,3-19-2019;Ord. No. 2022-093,Att.C, 12-20-2022) 17.22.145 Reserved. Editor's note(s)—Ord. No. 2022-093,Att.C,adopted Dec.20, 2022, repealed § 17.22.145,which pertained to prohibited uses and derived from Ord. 133-04, adopted 2004. 17.22.150 Bulk and dimensional standards. Density: Maximum average of 10 dwelling units per gross acre, and a minimum density of tee-five units per net developable acre. Intensity: `070%lot coverage. Minimum Lot Nonc. Dcvclopmcnt must not cxcccd dcnsity and lot covcragc rcguircmcnts abovc.4.,.Q00 Area: square feet. Lot Dimensions: All lots shall have a minimum width of X50 feet. Height: The maximum height of structures in the district shall be as follows: Buildings containing the permitted use:45 feet,or as reviewed by special use permit. Accessory structure: 20 feet. Setbacks: A roof overhang, chimneys,copulas, bay windows, porch covers,and door landings are allowed to project a maximum of two feet into a minimum setback. Front yard: 10 feet. Created: 2025-12-01 14:28:54 [EST] (Supp. No.72,8-25) Page 2 of 3 Side yard:5 feet for accessory structures and 5 feet for the dwelling unit.Side yard reduction may be granted with review and approval of a building administrative variance, but in no case shall the setback be less than the minimum required by building or fire codes. Street side yard:4 -7 feet. Rear yard:5 feet for accessory structures and 10 feet for the dwelling unit. Street rear yard: 10 feet. (Ord. 133-04 Att. B§2 (part), 2004; Ord. No. 23-19,Att.A, 3-19-2019;Ord. No.52-19,att.A,6-4-2019; Ord. No. 2020-35,Att.A,5-5-2020;Ord. No. 2022-006,Atts.A,C, 1-18-2022; Ord. No. 2022-093,Att.C, 12-20-2022) 17.22.160 Reserved. Editor's note(s)—Ord. No. 2022-093,Att.C,adopted Dec.20, 2022, repealed § 17.22.160,which pertained to retail overlay area and derived from Ord. 133-04, adopted 2004. Created: 2025-12-01 14:28:54 [EST] (Supp. No.72,8-25) Page 3 of 3 MASON COUNTY Planning Division of Community MASON COUNTY Development 615 W.Alder St. Bldg. 8, Shelton, WA COMMUNITY DEVELOPMENT 98584 360-427-9670 ext. 352 Permit Assistance Center,Buddm�,Planning SEPA DETERMINATION OF NON-SIGNIFICANCE (DNS) Permit#: SEP2026-00014 Protect Name: Code amendments to high density residential zones in Allyn & Belfair Proposed amendments to Mason County Code Title 17; Chapter 17.11 and 17.22; Sections Protect Description 17.11.510—"R-3"— High Density Multifamily Residential District(Allyn) and 17.22.110-"R-1 0" Multi-family residential district(Belfair) related to minimum densities. Location: 100 W PUBLIC WORKS DR BLDG B Parcel Number: 420021000010 Proponent: MASON COUNTY Lead Agency: Mason County Lead Agency Contact: Kell Rowen 306-427-9670 ext. 352 Comment Deadline 04/17/2026 The Lead Agency for this proposal has determined that it does not have a probable significant adverse impact on the environment. An Environmental Impact Statement(EIS) is not required under RCW 43.21 C.030(2)(c). This decision was made after review of a completed Environmental Checklist and other information on file with the Lead Agency. This information is available to the public upon request. This DNS is issued under WAC 197-11-340(2). The Lead Agency will not act on this proposal for 14 days from the date shown below, when the determination is final. Comments must be submitted to the Dept of Community Development, 615 W Alder St, Shelton, WA 98584 by the comment deadline. Appeal of this determination must be filed with a 14-day period following this final determination date, per Mason County Code Chapter 15.11 Appeals 04/03/2026 Authorized Local Government Official Date Page: 1 gap COMMISSIONERS THOMAS J. FARMER JEFFERYS.MCHARGUE JULI A.TUSON CEO ANNETTE CREEKPAUM April 16, 2026 Mason County Department of Community Development Attn: Kell Rowen krowen@masoncountywa.gov RE: Mason PUD 3—comments SEP2026-00014(Non Project Action—proposed amendments to high density housing zones Allyn & Belfair); 202601382 "Code Amendments" Kell, Thank you for the opportunity to comment on the above-referenced Non Project Action. Mason PUD 3 ("PUD 3") has reviewed the information provided and has the following comment(s): The proposed amendments pertain to reduction of the minimum density provisions under Mason County Code Title 17 (Chapter 17.11 and Chapter 17.22), specifically sections 17.11.510 ("R-3" High Density Multifamily Residential District in Allyn), and 17.22.110 ("R-10" Multi-family residential district in Belfair). It appears from the DCD staff report that while the current minimum density requirement in these areas is set at 10 dwelling units per acre, recent DCD calculations indicate that residential densities in the range of approximately 8.5 to 9.25 du/acre appear to be the high end of what is achievable if developed in a "conventional grid pattern with 24-foot wide roadways."Therefore, DCD is proposing reduction of the minimum density standard from 10 dwelling units per acre down to 6 dwelling units per acre. As the only provider of electrical infrastructure within the Allyn and Belfair UGAs, and as a primary provider of broadband/telecommunications infrastructure across these same areas, PUD 3 is uniquely positioned to comment. PUD 3 has routinely commented in support of prior actions aimed at increasing density of development in Mason County's designated UGAs.This allows for more efficient utilization of new and existing utility infrastructure such as electric power and broadband/telecommunications.The current proposal seems to be a step back, apparently driven by some calculations based on "conventional grid pattern with 24-foot wide roadways," and driven by the apparent lack of development interest. PUD 3 strongly supports increased development density in Mason County's designated UGAs, and encourages the DCD to thoroughly analyze whether the "conventional grid pattern with 24-foot wide roadway" model is the best to use when analyzing development opportunities and strategies for two of P.O. Box 2148•Shelton,WA 98584.360-426-8255•(Fax) 360-426-8547 www.pud3.org the County's three UGAs. How does this model compare/contrast with other options and configurations? Is our local framework structured in the best way possible to attract innovative, dense development that potentially moves beyond the "conventional grid pattern" and standard roadway models in order to meet urgent local housing demands and related needs? Does our local framework promote development proposals that encourage pedestrian walkability, bike and public transit options, green infrastructure, and innovative multifamily opportunities? Is reducing the minimum density standard in two of Mason County's three UGAs the best option? How is it that the subject lands could not meet the existing density standards through multiplex, cottage court,townhouse and rowhouse, small walk-up apartment and similar innovative design concepts? Although the information provided to the PUD through the SEPA process does not include specific details regarding how the proposed code amendments will impact utility service needs within the Belfair and Allyn UGAs, it appears that a primary purpose of the proposed amendments is to reduce the minimum required development densities within these key areas.This seems contrary to the goal of maximizing efficient utilization of new and existing utility infrastructure in these key areas. PUD 3 has routinely commented in favor of actions focusing growth within the designated UGAs, to alleviate increasing demand on rural substations that were not designed to carry loads that are resulting from Mason County's current rural development patterns. PUD 3 encourages DCD and decision-makers to fully analyze the data, calculations, assumptions and alternatives to ensure that the proposed code amendments are well-founded and represent the best option to frame future development patterns in these key areas.Also, if the updated calculations are determined to be well-founded and applicable, why would the new minimum residential density still be reduced to 6 du/acre, when the calculations indicate a range of 8.5 to 9.25 du/acre as attainable? Project proponents seeking future project review under the proposed amended code sections are encouraged to consult with the PUD early in the planning/design process to ensure that any potential design issues can be evaluated and addressed early in the process. If you have any questions or would like to respond to these comments, please contact Justin Holzgrove, Director of Engineering& Utility Services, at (360)426-8255 orjustinh@masonpud3.org. Sincerely, Annette Creekpaum Annette Creekpaum (Apr 16, 2026 08:47:13 PDT) Annette Creekpaum,CEO P.O. Box 2148•Shelton,WA 98584.360-426-8255•(Fax) 360-426-8547 www.pud3.org 1)!Ex INEERING: April 17, 2026 Mason County Department of Community Development Attn: Kell Rowen 615 W Alder St. Shelton, WA 98584 RE: Proposed amendments to Mason County Code Title 17; Chapter 17.11 and 17.22; Sections 17.11.510— "R- 3" — High Density Multifamily Residential District (Allyn) and 17.22.110- "R- 10" Multi-family residential district(Belfair) related to minimum densities. Dear Ms. Rowen, Thank you for the opportunity to comment on the proposed code amendments referenced above, Apex Engineering has reviewed and offers the following comments. The proposed amendments to Mason County Code Title 17 provide an important clarification to residential density standards in the Allyn UGA R-3 zone (MCC 17.11.510) and the Belfair UGA R-10 zone (MCC 17.22.110) by establishing a minimum density that is distinct from the maximum density. This clarification provides needed flexibility in how residential development may be designed and implemented, allowing a broader range of housing outcomes and more practical site planning while remaining consistent with the Comprehensive Plan goals related to growth management and housing supply. Per the 2025 Mason County Comprehensive Plan, these two zones make up 270-acres across both zones ("R-3"47-acres & "R-10" 223-acres). At full build-out,these zones could potentially have up to approximately 3,172 dwelling units. Establishing a minimum density across these zones helps support the countywide objectives to efficiently accommodate population growth within designated Urban Growth Areas. By separating the minimum density from the maximum density, the amendments will allow for a broader range of housing outcomes that can better respond to site conditions, infrastructure considerations, and market realities. This flexibility allows developments to better transition between lower and higher density areas. These amendments do not increase maximum density allowances. Rather, they clarify minimum density expectations while preserving the County's existing growth framework. Overall, Apex Engineering supports the proposed amendments as a reasonable and practical 2601 South 35th St.#200 I Tacoma,WA 98409 . apexengineenng net I (253)473-4494 ® clarification to Mason County Code Title 17. The changes improve implementation of the code, support hosing opportunity within the UGA's, and remain consistent with the County's existing planning framework. Thank you for your consideration. If you have any questions, please contact me at (253) 473-4494 ext. 1312 or at savage@apexengineering.net Sincerely, Kimberly Savage, PE Principal pex 2601 South 35th St 0200 1 Tacoma.WA 98409 I apexengmeermg net 1 (25314734494 /i\ i STATE OF WASHINGTON DEPARTMENT OF COMMERCE 1011 Plum Street SE•PO Box 42525. Olympia, Washington 98504-2525• (360) 725-4000 www.commerce.wa.gov 04/03/2026 Ms. Kell Rowen Director Mason County 411 N 5th Street Shelton, WA 98332 Sent Via Electronic Mail Re: Mason County--2026-S-11673--60-day Notice of Intent to Adopt Amendment Dear Ms. Rowen: Thank you for sending the Washington State Department of Commerce (Commerce)the 60-day Notice of Intent to Adopt Amendment as required under RCW 36.70A.106. We received your submittal with the following description. Proposed amendments to Mason County Code Title 17; Chapter 17.11 and 17.22; Sections 17.11.510—"R-3"—High Density Multifamily Residential District(Allyn) and 17.22.110— "R-10" Multi-family residential district (Belfair) related to minimum densities. We received your submittal on 04/03/2026 and processed it with the Submittal ID 2026-S- 11673. Please keep this letter as documentation that you have met this procedural requirement. Your 60-day notice period ends on 06/02/2026. We have forwarded a copy of this notice to other state agencies for comment. Please remember to submit the final adopted amendment to Commerce within ten days of adoption. If you have any questions, please contact Growth Management Services at reviewteam@commerce.wa.gov, or call Ted Vanegas, (360) 725-2778. Sincerely, Review Team Growth Management Services Page: 1 of 1 ORDINANCE NUMBER AMENDMENT TO MASON COUNTY CODE TITLE 17 ORDINANCE amending Mason County Code relating to Title 17; Chapter 17.11 and 17.22; Sections 17.11.510 — "R-3" — High Density Multifamily Residential District (Allyn) and 17.22.110- "R-10" Multi-family residential district (Belfair). WHEREAS, under the authority of the Washington State Growth Management Act (GMA) (RCW 36.70A) Mason County is taking legislative action to revise its development regulations; and WHEREAS, both zoning districts (R-3 in Allyn and R-10 in Belfair) currently requires a minimum density of 10 dwelling units per acre, while also allowing detached residential development; and WHEREAS, the proposed amendments were recommended by staff to allow for more flexibility in the development of residential units in both the R-3 zone in Allyn and the R-10 zone in Belfair; and WHEREAS, on April 20, 2026 the Mason County Planning Advisory Commission held a public hearing to consider the amendments and passed a motion to recommend approval of said amendments; and WHEREAS, the Commissioners considered the proposed amendment at a duly advertised public hearing on June 9, 2026; and WHEREAS,the Board of County Commissioners took public testimony from interested parties, considered all the written and oral arguments, testimony and comments presented; and WHEREAS, the Board of County Commissioners also considered the Staff Report and recommendations of the Mason County Planning Advisory Commission; and WHEREAS, the Board of County Commissioners finds that the proposed amendment to Title 17, relating to the high density zones of Allyn and Belfair complies with all applicable requirements of the Growth Management Act, the Comprehensive Plan, and the Mason County Code, and that it is in the best public interest; and BE IT HEREBY ORDAINED, the Mason County Board of Commissioners hereby approves and ADOPTS amendments to the Mason County Code Title 17, relating to density in the R-3 zone in Allyn as described in Attachment A, and R-10 zone in Belfair as described in Attachment B. DATED this_day of 2026. BOARD OF COUNTY COMMISSIONERS MASON COUNTY,WASHINGTON ATTEST: Pat Tarzwell, Chair McKenzie Smith, Clerk of the Board APPROVED AS TO FORM: Sharon Trask, Commissioner Tim W itehead, Chief DPA Randy Neatherlin, Commissioner 2