HomeMy WebLinkAbout2026/06/01 - Briefing Packet MASON COUNTY COMMISSIONER BRIEFING INFORMATION
FOR THE WEEK OF
June 1, 2026
In the spirit of public information and inclusion, the attached is a draft of information for
Commissioner consideration and discussion at the above briefing.
This information is subject to change, additions and/or deletion, and is not all inclusive of
what will be presented to the Commissioners.
Please see draft briefing agenda for schedule.
1854
BOARD OF MASON COUNTY COMMISSIONERS
DRAFT BRIEFING MEETING AGENDA
411 North Fifth Street, Shelton WA 98584
Week of June 1, 2026
Monday
Noon WA State Association of Counties Zoom Meeting*
Virtual Assembly
*This is being noticed as a Special Commission meeting because a quorum of the Mason County Commission may
attend this event and notification is provided per Mason County Code Chapter 2.88.020-Special Meetings.
Monday, June 1, 2026
Zoom link available on the Mason County website
Commission Chambers
Times are subject to change,depending on the amount of business presented
9:00 A.M. Executive Session—RCW 42.30.110(1)(iii)Potential Litigation
9:30 A.M. Closed Session—RCW 42.30.140(4)Labor Discussion
10:30 A.M. Executive Session—RCW 42.30.110(1)(c)Real Estate
10:45 A.M. Auditor—Steve Duenkel
10:50 A.M. Community Development—Kell Rowen
11:05 A.M. Public Health—David Windom
11:20 A.M. Public Works—Loretta Swanson
Utilities&Waste Management
11:35 A.M. Support Services—Travis Adams
Commissioner Discussion—as needed
Commission meetings are live streamed at http://www.masonwebtv.com/and public comment is accepted
via email msmithkmasoncountywa ogv;mail to Commissioners Office,411 N 5th Street,Shelton,WA
98584;or phone at(360)427-9670 ext.419. If you need to listen to the Commission meeting via
telephone,please provide your telephone number to the Commissioners' office no later than 4:00 p.m.the
Friday before the meeting. If special accommodations are needed,contact the Commissioners'office at
Shelton(360)427-9670 ext.419
Briefing Agendas are subject to change,please contact the Commissioners' office for the most recent
version.
Last printed 05/28/26 at 9:45 AM
Mason County
Agenda Request Form
issa
To: Board of Mason County Commissioners Item No.
From: Steve Duenkel Ext:468
Department: Auditor Briefing:
Action Agenda: ❑
Public Hearing: ❑
Special Meeting: ❑
Briefing Date(s): June 1,2026 Agenda Date(s): November 18,2025
Internal Review: ❑ Finance ® Human Resources ❑ Legal ❑ IT ❑ Risk ❑ Other
(Please ensure proper internal review channels have been followed, this is the responsibility of the
requesting Department)
Item: Auditor's Office re-organization.
Background/Executive Summary: I am making a good faith effort based on efficiency in government
and the need for budgetary restraint to fill vacancies resulting from the resignation of the Chief Deputy
Auditor,retirement of the Assistant Elections Administrator. With the resulting staff transitions,now is
the opportune time for re-organizing the Auditor's Office to minimize the Reduction in Force impact to
employees. The following changes entail:
• The appointment of Sr. Office Tech Kacy Fladager as Chief Deputy Auditor.
• Assistant Elections Administrator position will be filled internally.
• The Licensing&Recording Manager Position is being eliminated. The affected employee will be
provided bumping rights following the rules for layoff in the AFSCME contract.
• We will continue to examine the need to backfill vacancies as they occur.
This will take the Auditor's Office headcount from 15 to 14 FTE's.
Associated Costs/Budget Impact: TBD
Savings will result from not staffing the Licensing&Recording Manager position for the balance of
2026. FY 2027 will save 1 FTE in salary and benefits.
Public Outreach: N/A
Requested Action: N/A.
Attachment(s): None
9J' �
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Mason County Community Development
Briefing
June 1, 2026
Briefing Items
Mason County Code Section 17.05.034 Granting of Variances Authorized Public Hearing—
Kell Rowen
Planning Advisory Commission(PAC) meeting time—Kell Rowen
Parcel no. 42022-42-00050 rezone—Kell Rowen
Parcel no. 32030-14-90030 rezone—Kell Rowen
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Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No.
From: Kell Rowen Ext:286
Department: Community Development Briefing:
Action Agenda: ❑
Public Hearing: ❑
Special Meeting: ❑
Briefing Date(s): 3/23/2026,4/1/2026,5/11/2026, Agenda Date(s): 4/14/2026
6/1/2026
Internal Review: ❑ Finance ❑ Human Resources ® Legal ❑ IT ❑ Risk ❑ Other
(This is the responsibility of the requesting Department)
Item:Canceling proposed amendments to Title 17 Zoning Code, Chapter 17.05,Section 17.05.034
-Granting of variances authorized.
Background/Executive Summary:Staff identified some internal workflow issues that needed to be
worked out,which then led to further discussions with the DPA's office,which led to a different
approach.
Budget Impact(amount,funding source, budget amendment, etc.): N/A
Public Outreach: N/A
Requested Action: Cancel the public hearing for June 9, 2026.
Attachment(s): None
S COUP
�
Mason County
Agenda Request Form
J854
To: Board of Mason County Commissioners
From: Kell Rowen Ext.286
Department: Community Development Briefing: ❑X
Action Agenda: ❑
Public Hearing: ❑
Special Meeting: ❑
Briefing Date(s): 6/1/26 Agenda Date: Click or tap here to enter text.
Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ Information Technology ❑ Risk
(This is the responsibility of the requesting Department)
Below for Clerk of the Board's Use Only:
Item Number:
Approved: El Yes ❑ No ❑ Tabled ❑ No Action Taken
Ordinance/Resolution No. Contract No. County Code:
Item: Change regular meeting time for Planning Advisory Commission(PAC) from 6pm to 5pm.
Background/Executive Summary:
MCC 2.04.020(d) states the regular meeting time will be set by the chair of the board of county
commissioners. Planning staff is requesting to change the regular meeting time for PAC meetings from
6pm to 5pm. This will allow for better staff efficiency and reduce staff overtime.PAC members were
agreeable to the proposed change.
Budget Impact(amount, funding source,budget amendment):None.
Public Outreach (news release,community meeting, etc.): Discussion at April 20,2026, and May 18,
2026,Regular PAC meetings.
Requested Action: Approve request to change regular meeting time for Planning Advisory
Commission from 6pm to 5pm.
Attachments:
MCC 2.04.020(d)
Draft May 18,2026,PAC Meeting Minutes
5/26/26, 11:12 AM Mason County,WA Code of Ordinances
2.04.020 - Planning advisory commission created.
(a) There is created and established a planning commission for Mason County pursuant to RCW
36.70.040, to be known as the Mason County planning advisory commission and which
commission shall assist the Mason County planning department.
(b) The planning advisory commission shall consist of seven members.
(c) The chair of the board of county commissioners shall, with the consent of the majority of the
county commission, appoint the members of the planning advisory commission.
(d) The chair of the board of county commissioners shall appoint the new chair of the planning
advisory commission and may set rules of order and time and place of meeting.
(Ord. 76-02 § 2, 2002: Res. 71-89 (part), 1989; Res. 4-88 (part), 1988; § 2 of Ord. dated April 1, 1968).
about:blank 1/1
MASON COUNTY
PLANNING ADVISORY COMMISSION
MASON COUNTY COMMUNITY SERVICES
615 W.ALDER STREET,SHELTON,WA 98584
Meetings held at:Commissioners'Chambers
411 N. 5th Street Shelton,WA 98584
REGULAR MEETING
May 18, 2026
MINUTES
1. CALL TO ORDER AND ROLL CALL
At 6:00 p.m. Commissioner Carey, Planning Advisory Commission Chair, called the meeting to order.
The following commissioners were in attendance:
Randy Lewis Cynthia Sund
Jeff Carey Earendil Stargard
Excused: Isaiah Johnston
Staff: Marissa Watson—Long Range Planner
Kell Rowen—Community Development Director
Mariah Frazier—Clerical
2. REGULAR BUSINESS
A. APPROVAL OF MINUTES
Commissioner Lewis made a motion to approve the minutes from April 20, 2026, as
presented. Motion was seconded by Commissioner Stargard.
Vote:
3 in favor
0 opposed
Motion passed
B. CHANGES TO THE AGENDA
Commissioner Stargard made a motion to approve the agenda as presented. Motion was
seconded by Commissioner Sund.
Vote:
3 in favor
0 opposed
Motion passed
C. CONFLICT OF INTEREST
None.
D. NEXT MEETING—June 15,2026
E. COMMITTEE/STAFF UPDATES
Marissa stated the June meeting may be cancelled, and staff would let PAC members know.
Kell said an application had been received for a new member and an interview is being
scheduled.
This is a short summary of the action that took place during the meeting. The audio recording of the meeting can
be found on the Planning Advisory Commission page of the Mason County website.
F. OTHER BUSINESS
Staff researched what would be required to change the regular meeting time, noting they
would just need BOCC approval. PAC members agreed that 5pm would work as a new start
time and that staff would update everyone when the change is made.
3. PUBLIC COMMENT ON NON-AGENDA ITEMS—6:08 p.m.
None.
4. PUBLIC HEARINGS—6:11p.m.
Rezone 2.26 acres of parcel 32030-25-90030 within the Shelton UGA from Mixed Use(MU)to
General Commercial(GC)—Marissia presented her staff report, noting that the GC zoning
provides appropriate flexibility for the proposed warehousing, processing, and storage
operations while maintaining compatibility with surrounding areas. She also noted GC to have
less impact than the original mixed retail concept.
Commissioner Lewis confirmed there were no comments from the tribe regarding water as they
had previously expressed concern. Commissioner Carey confirmed setbacks from wells were
considered in development review for the project.
Public Comment Opened—6:19 p.m.
Len Williams—Len Williams,the architect of the project commented on how the proposed
project had changed and the need for the rezone.
Public Comment Closed—6:20 p.m.
With no other questions or concerns, Commissioner Stargard made a motion to recommend
approval, seconded by Commissioner Sund.
Vote:
3 in favor
0 opposed
Motion passed
Rezone parcel 42022-42-00050(5.39 acres) within the rural area from Rural Commercial 2 (RC2)
to Rural Residential 10(RR10)—Kell presented her staff report, explaining the proposal would
be considered a downzone and formalizing the existing residential use.
No Public Comment.
With no other questions or concerns, Commissioner Stargard made a motion to recommend
approval, seconded by Commissioner Lewis.
Vote:
3 in favor
0 opposed
Motion passed
5. ADJORN
Commissioner Carey called the meeting adjourned at 6:27 p.m.
21Page
Mason County
Agenda Request Form
issa
To: Board of Mason County Commissioners Item No.
From: Kell Rowen Ext:286
Department: Community Development Briefing:
Action Agenda: ❑
Public Hearing: ❑
Special Meeting: ❑
Briefing Date(s): June 1,2026 Agenda Date(s): Click or tap here to enter text.
Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ IT ❑ Risk ❑ Other
(Please ensure proper internal review channels have been followed, this is the responsibility of the
requesting Department)
Item: Rezone parcel 42022-42-00050 approximately 5.39 acres from Rural Commercial 2(RC2)to Rural
Residential 10(RR10)in the rural area of Mason County.
Background/Executive Summary: The proposal is to rezone one parcel(42022-42-00050)from Rural
Commercial 2(RC2)to Rural Residential 10(RR10)within the rural area of the County. Surrounding
zoning is RR10.
The property was formerly used commercially and is now in residential use with no plan to convert it
back to commercial use in the future.
Planning Advisory Commission reviewed materials at a public hearing on May 18,2026 and voted to
approve the recommendation as presented by the applicant and staff. Four members of the PAC were
present,with three voting in favor(chair does not vote unless a tie).
No public testimony or written comment was received for this proposal.
Associated Costs/Budget Impact(amount, funding source,budget amendment, etc.):N/A
Public Outreach: All property owners within 300 feet of the subject parcels were notified by mail on
April 28,2026. Public notice of the PAC hearing was published in the Shelton-Mason County Journal on
May 7 and 14,2026,and on-site posting occurred on April 29,2026.
Requested Action: Discuss rezone during June 1,2026 briefing with staff intention to place topic of
scheduling a public hearing on regular meeting agenda for June 9,2026.
Attachment(s): Current zoning map
Mason County WA GIS Web Map
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County Boundary Roads Green Diamond I I T
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❑ No Filled US Forest Service
❑ State Rural Zoning
Tax Parcels(Zoom in to 1:30,000)
County Rural Multi Family
Road Name Labels(Zoom to 1:100,000) Source:Esri,Vantor,Earthstar Geographics,and the GIS User Community
City Inholding Lands
Railroads(Zoom to 1:200,000)
Private
Mason County WA GIS Web Map Application
Mason County disclaims accuracy,reliability,or timeliness of website info,not liable for losses from reliance on it.https://www.masoncountywa.gov/disclaimer.php
Mason County
Agenda Request Form
issa
To: Board of Mason County Commissioners Item No.
From: Marissa Watson Ext: 367
Department: Community Development Briefing:
Action Agenda: ❑
Public Hearing: ❑
Special Meeting: ❑
Briefing Date(s): June 1,2026 Agenda Date(s): Click or tap here to enter text.
Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ IT ❑ Risk ❑ Other
(Please ensure proper internal review channels have been followed, this is the responsibility of the
requesting Department)
Item: Rezone of 2.26 acres of parcel 32030-14-90030 from Mixed Use(MU)to General Commercial
(GC). The entire parcel is 10.75 acres.
Background/Executive Summary: The proposal is to rezone 2.26 acres of the 10.75 acre parcel from
Mixed Use(MU)to General Commercial(GC).Applicant previously rezoned entire parcel from
Neighborhood Residential(NR)to Mixed Use(MU). Location ended up not conducive to the original
retail proposal and applicant wishes to go forward with the warehouse for processing, storage, and
shipping of greens. Parcel is located in the Shelton Urban Growth Area. The acreage requested for rezone
is closer to the existing general commercial zoned parcels near Olympic Hwy S.
Planning Advisory Commission reviewed materials at a public hearing on May 18,2026 and voted to
approve the recommendation as presented by the applicant and staff. Four members of the PAC were
present,with three voting in favor(chair does not vote unless a tie).
No public testimony or written comment was received for this proposal.
Associated Costs/Budget Impact(amount, funding source,budget amendment, etc.):N/A
Public Outreach: All property owners within 300 feet of the subject parcels were notified by mail on
April 28,2026. Public notice of the PAC hearing was published in the Shelton-Mason County Journal on
May 7 and 14,2026,and on-site posting occurred on April 29,2026.
Requested Action: Discuss rezone during June 1,2026 briefing with staff intention to place topic of
scheduling a public hearing on regular meeting agenda for June 9,2026.
Attachment(s): Maps and drawings(current zoning and map with proposed portion for rezone with legal)
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SHED CONTENTS
LEGAL DE6CRIPTION,P 5- OF BLA 61TE PLAN
BUILDING AREA SUMMARY PROJECT DESCRIPTION '04533 5
SITE ADDREb6: 1045 6E 6TATTATE ROUTE 3
FACTORY GROUP F-I aE,.IbO NP NARRATIVE/SCOPE EHELTON,WASHINGTON 526504
TOTAL BUILDING AREA •5160 SF 01/5/ER I5 OPERATING A BUSINE55 THAT INVOLVES SORTING,PROCESSING, / I ZONING: EXISTING-MU
5 N-ORG,AND SNIPPING VARIOU6 VEGETATIVE BRJ5H MATERIALS. PROPOSED-GC REZONE FOR EAST AREA ONL`-
CQNSTRUCTION TYPE V-B PROPOSED LORC 15 TO CONETRLCT A POLE BUILDING WAREHOUSE THAT
NON-5PRINKLERED WILL PROVIDE PROCESSING AREA AND BRUSH STORAGE.BUILDING WILL
NO OCCUPANCY SEPARATIONS REQUIRED BE UNCONDITIONED.EXCEPT FOR RE5TROOM FREEZE PROTECTION. DATE
2-N-36
INTERIOR FURRING WILL BE PRO/DEW AT EXTERIOR WALLS AND
RESTROCM CLOSURE WALLS TO INSULATE THE RE6TROCM ONLY. I PROPOSED SITE PLAN SEAS/NET
LAW
SITE 1/ODE WILL INVOLVE CLEARING AND ADJUSTING GRADES FOR NEW SCALE:I" 50'-O" CHECKED St
STRUCTURE EXISTING DRIVEWAYS AND PADDING AREAS WILL BE NORTH
ADJUSTED IN ORDER TO ACCOMMODATE TRANSPORTATION OF SHEET HEUSER
PRODUCTS TO AND FROM THE SITE,HINTER OR CONCRETE PADS AND
LOADING DOCK ARE NCLUDED. 0 40 120'
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EXHIBIT"A"
NEW LEGAL FOR REZONING TO GENERAL COMMERCIAL ZONE:
A PORTION OF THE SOUTHEAST QUARTER OF THE NORTHEAST QUARTER OF
SECTION 30,TOWNSHIP 20 NORTH, RANGE 3 WEST OF THE WILLAMETTE
MERIDIAN IN MASON COUNTY, WASHINGTON AND DESCRIBED AS FOLLOWS:
COMMENCING AT THE SOUTHEAST CORNER OF CREST VIEW ADDITION TO
THE CITY OF SHELTON AND THE TRUE POINT OF BEGINNING;
THENCE SOUTH 24°42'23" WEST FOR A DISTANCE OF 180.00 FEET;
THENCE SOUTH 72°12'23" WEST FOR A DISTANCE OF 139.09 FEET;
THENCE SOUTH 75°47'14" WEST FOR A DISTANCE OF 50.00 FEET;
THENCE SOUTH 14°12'46" EAST FORA DISTANCE OF 140.00 FEET;
THENCE SOUTH 7504711411 WEST FOR A DISTANCE OF 112.99 FEET;
THENCE NORTH 14°3 1'l2" WEST FOR A DISTANCE OF 434.04 FEET;
THENCE SOUTH 85°00'41" EAST FOR DISTANCE OF 441.79 FEET,TO THE TRUE
POINT OF BEGINNING.
ALSO BEING A PORTION OF PARCEL I OF MASON COUNTY BOUNDARY LINE
ADJUSTMENT#05-22 AND RECORDED UNDER AUDITOR'S FILE NO.1838998.
THE AREA BEING 2.26 ACRES
SITUATE IN THE COUNTY OF MASON, STATE OF WASHINGTON.
. • . MASON COUNTY
cT�
Public Health & Human Services
Briefing
June 1, 2026
Briefing Items
Code Enforcement lien reduction—Ian Tracy
Well water testing during real estate transactions—Ian Tracy
The Youth Connection Consolidated Homeless Grant contract termination—Melissa Casey
Discussion Items
Mason County
Agenda Request Form
issa
To: Board of Mason County Commissioners Item No.
From: Ian Tracy Ext:544
Department: Public Health Briefing:
Action Agenda: ❑
Public Hearing: ❑
Special Meeting: ❑
Briefing Date(s): June 1,2026 Agenda Date(s):
Internal Review: ❑ Finance ❑ Human Resources ❑0 Legal ❑ IT ❑ Risk ❑ Other
(Please ensure proper internal review channels have been followed, this is the responsibility of the
requesting Department)
Item: Request for Code Enforcement Lien Reduction
Background/Executive Summary: We have received a request from the property owners of 930 Valley
Rd., Shelton, Parcel#32029-51-03011,to waive or reduce the solid waste lien.
From 2000 through 2007 we received three complaints regarding the accumulation of garbage and junk
vehicles. In 2008 the case escalated to a hearing before the Hearings Examiner where the original lien
was assessed. The solid waste violations were resolved in 2015,but the lien was never paid.
The property owners are now selling the property.
Associated Costs/Budget Impact(amount, funding source,budget amendment, etc.): Original lien
amount$7,584.00 placed on February 26, 2008. Balance due with Treasurer's interest through May 2026
is $23,889.60. Per MCC 6.72.095(4)(A), funds collected through liens are to be used to re-fill the solid
waste abatement fund. The solid waste abatement fund currently has a zero balance.
Public Outreach: N/A
Requested Action: Commissioner discussion and guidance for response.
Attachment(s):
Mason County
Agenda Request Form
issa
To: Board of Mason County Commissioners Item No.
From: Ian Tracy Ext:544
Department: Public Health Briefing:
Action Agenda: ❑
Public Hearing: ❑
Special Meeting: ❑
Briefing Date(s): June 1,2026 Agenda Date(s):
Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ IT ❑ Risk ❑ Other
(Please ensure proper internal review channels have been followed, this is the responsibility of the
requesting Department)
Item: Well water testing during real estate transactions
Background/Executive Summary: During the public hearing on 5/26/2026 Comm'r Neatherlin
requested a follow-up discussion regarding well testing related to real estate transactions. The State of
Washington and Mason County do not require testing of well water during real estate transactions.
However,wells are tested for the majority of home sales due to third-party requirements.
The state well construction code,requires new wells to be tested when they are constructed. MCC 6.68
requires a satisfactory bacterial analysis for Group B and private wells within 12 months of the permit
application submission to approve a building permit.
Associated Costs/Budget Impact(amount, funding source,budget amendment, etc.):N/A
Public Outreach: N/A
Requested Action: Commissioner discussion
Attachment(s): None
Mason County
Agenda Request Form
issa
To: Board of Mason County Commissioners Item No.
From: Melissa Casey Ext:404
Department: Public Health Briefing:
Action Agenda:
Public Hearing: ❑
Special Meeting: ❑
Briefing Date(s): 6/1/26 Agenda Date(s): 6/9/26
Internal Review: ❑ Finance ❑ Human Resources ❑0 Legal ❑ IT ❑ Risk ❑ Other
(Please ensure proper internal review channels have been followed, this is the responsibility of the
requesting Department)
Item: The Youth Connection Consolidated Homeless Grant Contract Termination
Background/Executive Summary:
Mason County's Homeless Crisis Response System is funded by the Consolidated Homeless Grant
(CHG)and the Local Document Recording Fees(RCW 36.22.250). Mason County is responsible for
contracting and compliance with these public funds.Mason County Contract#25-032 awarded$950,264
per year to The Youth Connection for rental assistance,care coordination,and emergency shelter. Public
Health seeks to terminate the contract pursuant to the Termination for Public Convenience provision:
COUNTY may terminate this CONTRACT in whole or in part whenever COUNTY determines,in its sole
discretion,that such termination is in the interests of COUNTY. Whenever the CONTRACT is terminated
in accordance with this paragraph,CONTRACTOR shall be entitled to payment for actual work performed
in compliance with Exhibit A Scope of Service and Exhibit C Budget. An equitable adjustment in the
CONTRACT price for partially completed items of work will be made,but such adjustment shall not
include provision for loss of anticipated profit on deleted or uncompleted work. Termination of this
CONTRACT by COUNTY at any time during the term,whether for default or convenience,shall not
constitute breach of CONTRACT by COUNTY.
The Housing&Behavioral Health Advisory Board majority voted to terminate the contract effective April
24th,2026.
Associated Costs/Budget Impact(amount, funding source,budget amendment, etc.):
No impact to general fund. $599,331 will be reallocated to Crossroads Housing for rental assistance, and
$350,933 will be reallocated to the$150,000 in reserve,totaling$500,933 for allocation via RFP
Public Outreach:
Housing&Behavioral Health Advisory Board reviewed and supports the recommendation
Requested Action:
Move to 6/9/26 action agenda for approval
Attachment(s):
Mason County Contract#25-032
MASON COUNTY
PROFESSIONAL SERVICES CONTRACT
CONTRACT#
This CONTRACT Is made and entered into by and between Mason County, hereinafter referred
to as"COUNTY and Shelton Family Center, hereinafter referred to as"CONTRACTOR."
Contracted entity __ Shelton Family Center dba The Youth Connection
Address 123 S 2nd Street/PO Box 2341
Cit , tate, Zip Code Shelton, WA 98584
Phone 360-462-0125
Primary Contact;Name, Title Susan Kirchoff, Executive Director
Prima Contact. E-mail sown out oo nectionwa:or
Washington State UBI#/ 604211635
Federal FIN. 82µ3875497
Total Award/Contract Value $950,264
Contract Term Jul 1, 2025—June 30, 2027
COUNTY and CONTRACTOR, as defined above, acknowledge, and accept the terms of this
contract and EXHIBITS and have executed this contract on the date below to start as of the
date and year referenced above.The rights and obligations of both parties to this contract are
governed by this contract including any Special Terms and Conditions, General Terms and
Conditions,Exhibits, and the following other documents incorporated by reference: Original RFP
application, instructions, and disclosures.
CONTRACTOR NAME BOARD OF COUNTY COMMISSIONERS
, jnCx r MASON COUNTY,WASHINGTON
Zocym 1J Sharon Trask,Chair
thorized Sig ature Date
cJ L C&il'1 kJtCk APPROVED AS TO FORM:
Print Name&Title
Date Tim Whitehead, Chief A
Professional Services Contract(rev€ 7/2025) Page 1
Special Terms and Conditions
CONTRACTOR agrees to.th.e following: The award of funds does not guarantee that the
CONTRACTOR will receive funding if special conditions are not met. The following documents
are requirements and must be received within 30 days of the date of execution for the
CONTRACTOR to submit an invoice and receive funding. If the agency has provided these
documents under a previous contract, only updated documents need to be provided. For
tracking purposes, please notify COUNTY on each item stating "no updates" if this is the case.
1. CONTRACT REQUIREMENTS to receive funding:
a. Vendor Payment Form
b. Certificate of Insurance(see Exhibit B Insurance Requirements)
c. Exhibit F Attestation
d. Program Organization Chart
e, Cost Distribution Plan (if applicable)
f. A list of all organizational master/global lease addresses,fund source, housing
type (Rapid Rehousing,Transitional Housing, Emergency Shelter), HMIS
number, move-in date
g. Policies & Procedures related to avoiding Duplicate Billing for programs that may
share clients or are dual enrolled in other programs
h. Deliverable from previous contract(#23-039 Amendment#3) is carried into this
contract: Up to 5 employees to become a HUD Certified Counselor
2. Consolidated Homeless Grant funding must be prioritized for preserving and maintaining
existing programs and service levels, as reported to Commerce in the SFY 2024 Annual
Expenditure Report.
Federal and State Benchmarks, Data Collection, and Evaluation:
The Department of Housing and Urban Development(HUD) and the Department of Commerce
may require additional reporting of programs and continuums of care directly or indirectly related
to the funding awarded such as, but not limited to, Coordinated Entry, Data Quality, Data
Timeliness, Housing Inventory Report, Annual Performance Report, Point in Time Count and
System Performance Measures. CONTRACTOR agrees to participate in these evaluation
efforts, meet individual benchmarks that contribute to the system and will fulfill the data
collection and reporting requirements specified at the time of the request. It will be the
obligation of the COUNTY representatives, CONTRACTOR and other contractors to provide
protections and assurances regarding the confidentiality of data, samples of work(in any media
format) and/or interview comments provided by participants. CONTRACTOR also agrees to
provide the COUNTY with the results of any independent or self directed evaluation or research
undertaken in respect to the funded program.
Contract Closeout:
CONTRACTOR shall adhere to any Commerce year-end fiscal deadlines, In the event of early
termination or non-renewal of a contract, final payment is contingent upon the CONTRACTOR'S
ability to provide the COUNTY with all invoices and work product including plans, narrative
reports, and data reports, to release the final payment for services within sixty (60) calendar
days of contract completion or termination. The COUNTY shall have no further obligation to pay
CONTRACTOR if any invoices or reports are past due for the sixty (60) day period following the
contract term end date. If funding has been awarded for the next grant term and there are
outstanding invoices or reports that are not completed to a satisfactory level by July 31, the
CONTRACTOR will start the new contract term in Probation Status.
Professional Services Contract(rev 07/2025) Page 2
Funding Source: Department of Commerce Consolidated Homeless Grant Contract Number:
26-46108-20, Local Document Recording Fees(2163).
General Terms and Conditions
Scope of Service:
CONTRACTOR agrees to provide COUNTY the services and any materials as set forth as
identified in "Exhibit A Scope of Service," during the CONTRACT period. In the event that
CONTRACTOR expends the total award specified in"Exhibit C Budget" before the end of the
CONTRACT duration, CONTRACTOR remains liable to provide COUNTY the services as
identified in "Exhibit A Scope of Service." No material, labor or facilities will be furnished by
COUNTY, unless otherwise provided for in the CONTRACT.
Term:
Services provided by CONTRACTOR prior to or after the term of this CONTRACT shall be
performed at the expense of CONTRACTOR and are not compensable under this CONTRACT
unless both parties hereto agree to such provision in writing.The term of this CONTRACT may
be extended by mutual consent of the parties, provided, however, that the CONTRACT is in
writing and signed by both parties,
Amendments and Extension:
This CONTRACT may be amended by mutual agreement of the parties. Such an amendment
shall not be binding unless they are in writing and signed by personnel authorized to bind each
of the parties.
The duration of this CONTRACT may be extended by mutual written consent of the parties, for
a period of up to one.year, and for a total of no longer than three years.
Independent Contractor:
The CONTRACTOR shall furnish CONTRACTOR's services as an independent contractor, and
nothing herein contained shall be construed to create a relationship of employer-employee. All
payments made hereunder and all services performed shall be made and performed pursuant to
this CONTRACT by the CONTRACTOR as an independent contractor.
CONTRACTOR acknowledges that the entire compensation for this CONTRACT is specified in
Exhibit C Budget and the CONTRACTOR is not entitled to any benefits including, but not limited
to: vacation pay, holiday pay, sick leave pay, medical, dental, or other insurance benefits, or any
other rights or privileges afforded to employees of COUNTY.The CONTRACTOR represents
that he/she/it maintains a separate place of business, serves clients other than COUNTY,.will
report all income and expense accrued under this CONTRACT to the Internal Revenue Service,
and has a tax account with the State of Washington Department of Revenue for payment of all
sales and use and Business and Occupation taxes collected by the State of Washington.
CONTRACTOR will defend, Indemnify and hold harmless COUNTY, its officers, agents or
employees from any loss or expense, including, but not limited to, settlements,judgments,
setoffs, attorneys'fees or costs incurred by reason of claims or demands because of breach of
the provisions of this paragraph.
Taxes:
CONTRACTOR understands and acknowledges that COUNTY will not withhold Federal or
State income taxes. Where required by State or Federal law,the CONTRACTOR authorizes
Professional Services Contract (rev 07/2025) Page 3
COUNTY to withhold for any taxes other than income taxes (i.e., Medicare). All compensation
received by the CONTRACTOR will be reported to the Internal Revenue Service at the end of
the calendar year in accordance with the applicable IRS regulations. It is the responsibility of
the CONTRACTOR to make the necessary estimated tax payments throughout the year, if any,
and the CONTRACTOR is solely liable for any tax obligation arising from the CONTRACTOR's
performance of this CONTRACT. The CONTRACTOR hereby agrees to indemnify COUNTY
against any demand to pay taxes arising from the CONTRACTOR's failure to pay taxes on
compensation earned pursuant to this CONTRACT.
COUNTY will pay sales and use taxes imposed on goods or services acquired hereunder as
required by law. The CONTRACTOR must pay all other taxes, including, but not limited to,
Business and Occupation Tax,taxes based on the CONTRACTOR's gross or net income, or
personal property to which COUNTY does not hold title. COUNTY is exempt from Federal
Excise Tax.
No Guarantee of Employment:
The performance of all or part of this CONTRACT by the CONTRACTOR shall not operate to
vest any employment rights whatsoever and shall not be deemed to guarantee any employment
of CONTRACTOR or any employee of CONTRACTOR or any sub-contractor or any employee
of any sub-contractor by COUNTY at the present time or in the future.
Accounting and Payment for CONTRACTOR Services;
Payment to the CONTRACTOR for services rendered under this CONTRACT shall be as set
forth in "Exhibit C Budget." Where Exhibit C requires payments by the COUNTY, payment shall
be based upon written claims supported, unless otherwise provided in Exhibit C, by
documentation of units of work actually performed and amounts earned, including, where
appropriate,the actual number of days worked each month,total number of hours for the
month, and the total dollar payment requested, so as to comply with municipal auditing
requirements. Acceptable invoices will be processed within 30 days of receipt.
Unless specifically stated in Exhibit C or approved in writing in advance by the official executing
this CONTRACT for COUNTY or his or her designee (hereinafter referred to as the
"Administrative Officer"), COUNTY will not reimburse the CONTRACTOR for any costs or
expenses incurred by the CONTRACTOR in the performance of this CONTRACT. Where
required, COUNTY shall, upon receipt of appropriate documentation, compensate the
CONTRACTOR, no more often than monthly, in accordance with COUNTY's customary
procedures, pursuant to the fee schedule set forth in Exhibit C.
Budget:
CONTRACTOR further agrees that funds provided under this CONTRACT will be expended as
specifically itemized line by line in the Budget provided in Exhibit C, and that CONTRACTOR
will follow the Budget Amendment Process for quarterly expense transfers within a budget.
category (i.e., operations, administration, facility support). Budget transfers will not be made
unless approved by the COUNTY. Late requests will not be accepted.
Withholding Payment:
In the event the CONTRACTOR has failed to perform any obligation under this CONTRACT
within the times set forth in this CONTRACT, then COUNTY may, upon written notice, withhold
from amounts otherwise due and payable to CONTRACTOR, without penalty, until such failure
to perform is cured or otherwise adjudicated. Withholding under this clause shall not be
deemed a breach entitling CONTRACTOR to termination or damages, provided that COUNTY
Professional Services Contract(rev 07/2025) Page 4
promptly gives notice in writing to the CONTRACTOR of the nature of the default or failure to
perform, and in no case more than ten(10) days after it determines to withhold amounts
otherwise due. A determination of the Administrative Officer set forth in a notice to the
CONTRACTOR of the action required and/or the amount required to cure any alleged failure to
perform shall be deemed conclusive, except to the extent that the CONTRACTOR acts within
the times and in strict accord with the provisions of the Disputes clause of this CONTRACT.
COUNTY may act in accordance with any determination of the Administrative Officer which has
become conclusive under this clause, without prejudice to any other remedy under the
CONTRACT,to take all or any of the following actions: (1) cure any failure or default, (2)to pay
any amount so required to be paid and to charge the same to the account of the
CONTRACTOR, (3) to set off any amount so paid or incurred from amounts due or to become
due the CONTRACTOR. In the event the CONTRACTOR obtains relief upon a claim under the
Disputes clause, no penalty or damages shall accrue to CONTRACTOR by reason of good faith
withholding by COUNTY under this clause,
Billing Procedures and Payment:
The funding awarded may only be used for eligible activities and expenses. COUNTY will pay
CONTRACTOR upon acceptance of services provided and receipt of properly completed
invoices,which shall be submitted to the COUNTY representative not more often than monthly.
Exceptions to the single billing per month (or quarterly) can be made by the COUNTY on a
case-by-case basis. The CONTRACTOR shall only be paid as a reimbursement of allowable
costs incurred during each invoice period, according to the terms provided in Exhibit A, if the
CONTRACTOR performs the services and submits all reporting to a satisfactory level. The
COUNTY may, in its sole discretion, withhold payments claimed by the CONTRACTOR for
services rendered if the CONTRACTOR fails to satisfactorily comply with any term or condition
of this CONTRACT. No payments in advance or in anticipation of services or supplies to be
provided under this CONTRACT shall be made by the COUNTY. No payment shall be made for
any work performed by the CONTRACTOR, except for work identified and set forth in this
CONTRACT. Unless otherwise provided for in this CONTRACT or any exhibits hereto, the
CONTRACTOR will not be paid for any billings or invoices presented for costs incurred prior to
the date of execution or after June 30, 2027. The CONTRACTOR is responsible for any audit
exceptions or disallowable costs incurred by its own organization or that of its subcontractors.
Duplicate Payment:
A duplication of benefits (DOB) occurs when a person, household, business, government, or
other entity receives financial assistance from multiple sources for the same purpose, and the
total assistance received for that purpose is more than the total need for assistance. The
COUNTY shall not pay CONTRACTOR If the CONTRACTOR has charged or will charge any
other party under any other Grant, subgrant/subcontract, or agreement,for the same services or
expenses. If it is determined that CONTRACTOR has received duplicate payment,the
CONTRACTOR must pay back the COUNTY for these expenses.The contractor must have
policies and procedures that differentiate funding and program FTE, enrollment criteria, program
descriptions, caseloads, or similar methods.
Fraud and Other Loss Reporting:
CONTRACTOR shall report in writing all known or suspected fraud or other loss of any funds or
other property furnished under this CONTRACT immediately or as soon as practicable, All
cases reported to law enforcement must be tracked and follow the fraud guidance in the
guidelines.
Professional Services Contract (rev 07/2025) Page 5
Labor Standards:
CONTRACTOR agrees to comply with all applicable state and federal requirements, including
but not limited to those pertaining to payment of wages and working conditions, in accordance
with RCW 39.12.040,the Prevailing Wage Act; the Americans with Disabilities Act of 1990;the
Davis-Bacon Act; and the Contract Work Hours and Safety Standards Act providing for weekly
payment of prevailing wages, minimum overtime pay, and providing that no laborer or mechanic
shall be required to work in surroundings or under conditions which are unsanitary, hazardous,
or dangerous to health and safety as determined by regulations promulgated by the Federal
Secretary of Labor and/or the State of Washington.
Assignment and Subcontracting:
The performance of all activities contemplated by this CONTRACT shall be accomplished by
CONTRACTOR. No portion of this CONTRACT may be assigned or subcontracted to any other
individual, firm or entity without the express and prior written approval of COUNTY. If
subcontracting is approved, the CONTRACTOR is responsible to COUNTY should the
subcontractor fall to comply with any applicable term or condition of this contract.
CONTRACTOR shall audit and monitor the activities of the subcontractor during the contract
term to assure fiscal conditions and performance metrics are met. COUNTY will be included on
any audit or monitoring activities and reports.
Conflict of Interest:
If at any time prior to commencement of, or during the term of this CONTRACT, CONTRACTOR
or any of its employees involved in the performance of this CONTRACT shall have or develop
an interest in the subject matter of this CONTRACT that Is potentially in conflict with the
COUNTY's interest, then CONTRACTOR shall immediately notify COUNTY of the same. The
notification of COUNTY shall be made with sufficient specificity to enable COUNTY to make an
informed judgment as to whether or not COUNTY's interest may be compromised in any
manner by the existence of the conflict, actual or potential. Thereafter, COUNTY may require
CONTRACTOR to take reasonable steps to remove the conflict of interest. COUNTY may also
terminate this CONTRACT according to the provisions herein for termination.
Non-Discrimination in Employment:
COUNTY's policy is to provide equal opportunity in all terms, conditions and privileges of
employment for all qualified applicants and employees without regard to race, color, creed,
religion, national origin, sex, sexual orientation, age, marital status, disability, or veteran status.
CONTRACTOR shall comply with all laws prohibiting discrimination against any employee or
applicant for employment on the grounds of race, color, creed, religion, national origin, sex,
sexual orientation, age, marital status, disability, or veteran status, except where such
constitutes a bona fide occupational qualification.
Furthermore, in those cases in which CONTRACTOR is governed by such laws,
CONTRACTOR shall take affirmative action to insure that applicants are employed, and treated
during employment,without regard to their race, color, creed, religion, national origin, sex, age,
marital status, sexual orientation, disability, or veteran status, except where such constitutes a
bona fide occupational qualification. Such action shall include, but not be limited to: advertising,
hiring, promotions, layoffs or terminations, rate of pay or other forms of compensation benefits,
selection for training including apprenticeship, and participation in recreational and educational
activities. In all solicitations or advertisements for employees placed by them or on their behalf,
CONTRACTOR shall state that all qualified applicants will receive consideration for employment
without regard to race, color, religion, sex or national origin.
Professional Services Contract (rev 07/2025) Page 6
The foregoing provisions shall also be binding upon any sub-contractor, provided that the
foregoing provision shall not apply to contracts or sub-contractors for standard commercial
supplies or raw materials, or to sole proprietorships with no employees.
Non-Discrimination In Client Services:
CONTRACTOR shall not discriminate on the grounds of race, color, creed, religion, national.
origin, sex, age, marital status, sexual orientation, disability, or veteran status; or deny an
individual or business any service or benefits under this CONTRACT; or subject an individual or
business to segregation or separate treatment in any manner related to his/her/its receipt any
service or services or other benefits provided under this CONTRACT; or deny an individual or
business an opportunity to participate in any program provided by this CONTRACT.
Waiver of Noncompetition:
CONTRACTOR irrevocably waives any existing rights which it may have, by contract or
otherwise, to require another person or corporation to refrain from submitting a proposal to or
performing work or providing supplies to COUNTY, and CONTRACTOR further promises that it
will not in the future, directly or indirectly, induce or solicit any person or corporation to refrain
from submitting a bid or proposal to or from performing work or providing supplies to COUNTY.
Debarment Certification:
The CONTRACTOR, by signature to this contract, certifies that the CONTRACTOR is not
presently debarred, suspended, proposed for debarment, declared ineligible,or voluntarily
excluded from participating in this contract by any Federal department or agency.
Work Product:
CONTRACTOR will provide COUNTY with all work product including, plans, data reports, prior
to the release of the final payment for services.
Patent/Copyright Infringement:
CONTRACTOR will defend and indemnify COUNTY from any claimed action, cause or demand
brought against COUNTY, to the extent such action Is based on the claim that information
supplied by the CONTRACTOR infringes any patent or copyright. CONTRACTOR will pay
those costs and damages attributable to any such claims that are finally awarded against
COUNTY in any action. Such defense and payments are conditioned upon the following,
A. CONTRACTOR shall be notified promptly in writing by COUNTY of any notice of such claim,
B. CONTRACTOR shall have the right, hereunder, at its option and expense, to obtain for
COUNTY the right to continue using the information, in the event such claim of infringement, is
made, provided no reduction in performance or loss results to COUNTY.
Confidentiality:
CONTRACTOR, its employees, sub-contractors, and their employees shall maintain the
confidentiality of all information provided by COUNTY or acquired by CONTRACTOR in
performance of this CONTRACT, except upon the prior written consent of COUNTY or an order
entered by a court after having acquired jurisdiction over COUNTY. CONTRACTOR shall
immediately give to COUNTY notice of any judicial proceeding seeking disclosure of such
information. CONTRACTOR shall indemnify and hold harmless COUNTY, its officials, agents
or employees from all loss or expense, including, but not limited to, settlements,judgments,
setoffs, attorneys'fees and costs resulting from CONTRACTOR's breach of this provision.
Professional Services Contract (rev 07/2025) Page 7
Right to Review:
This CONTRACT is subject to review by any Federal, State or COUNTY auditor. COUNTY or
its designee shall have the right to review and monitor the financial and service components of
this program by whatever means are deemed expedient by the Administrative Officer or by
COUNTY's Auditor's Office. Such review may occur with or without notice and may include, but
is not limited to, on-site inspection by COUNTY agents or employees, inspection of all records
or other materials which COUNTY deems pertinent to the CONTRACT and its performance, and
any and all communications with or evaluations by service recipients under this CONTRACT.
CONTRACTOR shall preserve and maintain all financial records and records relating to the
performance of work under this CONTRACT for six (6) years after CONTRACT termination, and
shall make them available for such review,within Mason County, State of Washington, upon
request. CONTRACTOR also agrees to notify the Administrative Officer in advance of any
inspections, audits, or program review by any individual, agency, or governmental unit whose
purpose is to review the services provided within the terms of this CONTRACT. If no advance
notice is given to CONTRACTOR, then CONTRACTOR agrees to notify the Administrative
Officer as soon as it is practical.
Records Maintenance:
CONTRACTOR agrees to keep records in an easily read form sufficient to account for all
receipts and expenditures of contract funds. These records, as well as supporting
documentation, will be archived by the CONTRACTOR'S office for at least six(6) years after the
end of the contract. CONTRACTOR agrees to make such books, records, and supporting
documentation available to the COUNTY for inspection when requested.
Reporting and Other Contract Requirements:
CONTRACTOR agrees to submit program and expense reports, as well as perform all other
requirements outlined in "Exhibit A Scope of Service," on or before the dates indicated therein.
The COUNTY reserves the right to aggregate, disaggregate, analyze, reproduce, and/or
disseminate the data provided in program reports, financial activity reports, or any other reports
submitted to the COUNTY with respect to the program.
Change in Personnel:
The success of the approved program is largely contingent on the approved staffing identified in
the proposal application and/or related to the final award amount and related services. Should
there be any material change in job description, level of authority, or employment status of
program staffing (or projected staff start dates for new programs) during the term of the
CONTRACT, the COUNTY requires that the CONTRACTOR notify the COUNTY in writing
within 15 days of the change and includes a staffing plan to minimize any disruption in services.
CONTRACTOR will provide updates If there are any changes to the staffing plan or hiring
delays.
Equipment Purchase, Maintenance, and Ownership:
The CONTRACTOR agrees that any depreciable equipment purchased, in whole or part,with
contract funds at a cost of$1,000 per item or more, is upon its purchase the property of the
COUNTY and will be used only for the program funded. The CONTRACTOR agrees to establish
and maintain transaction documents (purchase requisitions, packing slips, invoices, receipts)
and maintenance records of equipment purchased with Contract funds. The CONTRACTOR
shall be responsible for any loss or damage to property of the COUNTY that results from the
negligence of the contractor or that results from the failure on the part of the contractor to
maintain and administer that property in accordance with sound management practices. In the
case of Early Termination, the CONTRACTOR agrees that all such equipment will be returned
Professional Services Contract (rev 07/2025) Page 8
to the COUNTY unless otherwise agreed upon in writing by the CONTRACTOR and the
COUNTY.
Insurance Requirements:
At a minimum, CONTRACTOR shall provide insurance that meets or exceeds the requirements
detailed in"Exhibit B Insurance Requirements,"
Insurance as a Condition of Payment.
Payments due to CONTRACTOR under this CONTRACT are expressly conditioned upon the
CONTRACTOR's strict compliance with all insurance requirements under this CONTRACT,.
Payment to CONTRACTOR shall be suspended in the event of non-compliance. Upon receipt
of evidence of full compliance, payments not otherwise subject to withholding or set-off will be
released to CONTRACTOR.
Industrial Insurance Waiver:
With respect to the performance of this CONTRACT and as to claims against COUNTY, its
officers, agents and employees, CONTRACTOR expressly waives its immunity under Title 51 of
the Revised Code of Washington, the Industrial Insurance Act, for injuries to its employees and.
agrees that the obligations to indemnify, defend and hold harmless provided in this CONTRACT
extend to any claim brought by or on behalf of any employee of CONTRACTOR. This waiver is
mutually negotiated by the parties to this CONTRACT.
CONTRACTOR Commitments, Warranties and Representations:
Any written commitment received from CONTRACTOR concerning this CONTRACT shall be
binding upon CONTRACTOR, unless otherwise specifically provided herein with reference to
this paragraph. Failure of CONTRACTOR to fulfill such a commitment shall render
CONTRACTOR liable for damages to COUNTY. A commitment includes, but is not limited to,
any representation made prior to execution of this CONTRACT, whether or not incorporated
elsewhere herein by reference, as to performance of services or equipment, prices or options
for future acquisition to remain in effect for a fixed period, or warranties.
Defense and Indemnity Contract:
Indemnification by CONTRACTOR. To the fullest extent permitted by law, CONTRACTOR
agrees to Indemnify, defend and hold COUNTY and its departments, elected and appointed
officials, employees, agents and volunteers, harmless from and against any and all claims,
damages, losses and expenses, including but not limited to court costs, attorney's fees and
alternative dispute resolution costs, for any personal injury, for any bodily injury, sickness,
disease or death and for any damage to or destruction of any property(including the loss of use
resulting there from)which 1) are caused in whole or in part by any act or omission., negligent or
otherwise, of the CONTRACTOR, its employees, agents or volunteers or CONTRACTOR's
subcontractors and their employees, agents or volunteers; or 2) are directly or Indirectly arising
out of, resulting from, or in connection with performance of this CONTRACT; or 3)are based
upon CONTRACTOR's or its subcontractors' use of, presence upon or proximity to the property
of COUNTY. This indemnification obligation of CONTRACTOR shall not apply In the limited
circumstance where the claim, damage, loss or expense is caused by the sole negligence of
COUNTY. This indemnification obligation of the CONTRACTOR shall not be limited in any way
by the Washington State Industrial Insurance Act, ROW Title 51, or by application of any other
workmen's compensation act, disability benefit act or other employee benefit act, and the
CONTRACTOR hereby expressly waives any Immunity afforded by such acts. The foregoing
indemnification obligations of the CONTRACTOR are a material inducement to COUNTY to
enter into this CONTRACT, are reflected in CONTRACTOR's compensation, and have been
mutually negotiated by the parties.
Professional Services Contract(rev 07/2025) Page 9
Participation by County No Waiver. COUNTY reserves the right, but not the obligation,to
participate in the defense of any claim, damages, losses or expenses and such participation
shall not constitute a waiver of CONTRACTOR's indemnity obligations under this CONTRACT.
Survival of CONTRACTOR's Indemnity Obligations. CONTRACTOR agrees all
CONTRACTOR's indemnity obligations shall survive the completion, expiration or termination of
this CONTRACT.
Indemnity by Subcontractors. In the event the CONTRACTOR enters into subcontracts to the
extent allowed under this CONTRACT, CONTRACTOR's subcontractors shall indemnify
COUNTY on a basis equal to or exceeding CONTRACTOR's indemnity obligations to COUNTY.
Compliance with Applicable Laws, Rules and Regulations:
This CONTRACT shall be subject to all laws, rules, and regulations of the United States of
America,the State of Washington, political subdivisions of the State of Washington and Mason
County, CONTRACTOR also agrees to comply with applicable Federal, State, County or
municipal standards for licensing, certification and operation of facilities and programs,and
accreditation and licensing of individuals.
Administration of Contract:
COUNTY hereby appoints, and CONTRACTOR hereby accepts, the Mason County Public
Health and Human Services Director and his or her designee, as COUNTY's representative,
hereinafter referred to as the Administrative Officer, for the purposes of administering the
provisions of this CONTRACT, including COUNTY's right to receive and act on all reports and
documents, and any auditing performed by the COUNTY related to this CONTRACT.
The Administrative Officer for purposes of this CONTRACT is:
Melissa Casey,Community Health Manager
Mason County Public Health & Human Services
415 N.. 6th Street
Phone: 360-427-9670 Ext. 404
Fax: 360-427-7787
E-mail: incase masoncount wa, ov
Financial Contact:
Casey Bingham, Finance Manager
Mason County Public Health & Human Services
415 N. 6th Street
Phone:360-427-9670 Ext. 562
Fax: 360-427-7787
E-mail: case b masoncount wa. ov
Notice:
Except as set forth elsewhere in the CONTRACT, for all purposes under this CONTRACT
except service of process, notice shall be given by CONTRACTOR to COUNTY's Administrative
Officer under this CONTRACT. Notices and other communication may be conducted via e-mail,
U.S. mail, fax, hand-delivery or other generally accepted manner including delivery services.
Modifications:
Either party may request changes in the CONTRACT. Any and all agreed modifications, to be
valid and binding upon either party, shall be in writing and signed by both of the parties.
Professional Services Contract (rev 07/2025) Page 10
Termination for Default:
If CONTRACTOR defaults by failing to perform any of the obligations of the CONTRACT or
becomes insolvent or is declared bankrupt or commits any act of bankruptcy or insolvency or
makes an assignment for the benefit of creditors, COUNTY may, by depositing written notice to
CONTRACTOR in the U.S, mail, terminate the CONTRACT, and at COUNTY's option, obtain
performance of the work elsewhere. If the CONTRACT is terminated for default,
CONTRACTOR shall not be entitled to receive any further payments under the CONTRACT
until all work called for has been fully performed, Any extra cost or damage to COUNTY
resulting from such default(s)shall be deducted from any money due or coming due to
CONTRACTOR, CONTRACTOR shall bear any extra expenses incurred by COUNTY in
completing the work, including all increased costs for completing the work, and all damage
sustained, or which may be sustained by COUNTY by reason of such default.
If a notice of termination for default has been issued and it is later determined for any reason
that CONTRACTOR was not in default, the rights and obligations of the parties shall be the
same as if the notice of termination had been issued pursuant to the Termination for Public
Convenience paragraph hereof,
Termination for Public Convenience:
COUNTY may terminate this CONTRACT in whole or in part whenever COUNTY determines, in
its sole discretion, that such termination is in the interests of COUNTY. Whenever the
CONTRACT is terminated in accordance with this paragraph, CONTRACTOR shall be entitled
to payment for actual work performed in compliance with Exhibit A Scope of Service and Exhibit
C Budget. An equitable adjustment in the CONTRACT price for partially completed items of
work will be made, but such adjustment shall not include provision for loss of anticipated profit
on deleted or uncompleted work. Termination of this CONTRACT by COUNTY at any time
during the term, whether for default or convenience, shall not constitute breach of CONTRACT
by COUNTY.
Termination for Reduced Funding:
COUNTY may terminate this CONTRACT in whole or in part should COUNTY determine, in its
sole discretion, that such termination is necessary due to a decrease in available project funding
including State and/or Federal grants. Whenever the CONTRACT Is terminated in accordance
with this paragraph, the CONTRACTOR shall be entitled to payment for actual work performed
In compliance with Exhibit A Scope of Service and Exhibit C Budget,
Disputes:
I Differences between the CONTRACTOR and COUNTY, arising under and by virtue of the
AGREEMENT shall be brought to the attention of COUNTY at the earliest possible time In
order that such matters may be settled or other appropriate action promptly taken, For
objections that are not made in the manner specified and within the time limits stated, the
records, orders, rulings, instructions, and decisions of the Administrative Officer shall be final
and conclusive.
2. The CONTRACTOR shall not be entitled to additional compensation which otherwise may
be payable, or to extension of time for(1) any act or failure to act by the Administrative
Officer of COUNTY, or(2)the happening of any event or occurrence, unless the
CONTRACTOR has given COUNTY a written Notice of Potential Claim within ten (10) days
of the commencement of the act,failure, or event giving rise to the claim, and before final
payment by COUNTY. The written Notice of Potential Claim shall set forth the reasons for
which the CONTRACTOR believes additional compensation or extension of time is due, the
nature of the cost involved, and insofar as possible, the amount of the potential
Professional Services Contract (rev 0712025) Page 11
c►aim. CONTRACTOR shall keep ful► and complete daily records of the work performed,
labor and material used, and all costs and additional time claimed to be additional,
3. The CONTRACTOR shall not be entitled to claim any such additional compensat►an or
extension of time, unless within thirty(30)days of the accomplishment of the portion of the
work from which the claim arose, and before final payment by COUNTY, the
CONTRACTOR has given COUNTY a detailed written statement of each element of cost or
other compensation requested and of all elements of additional time required;and copies of
any supporting documents evidencing the amount or the extension of time claimed to be
due.
Arbitration:
Other than claims for injunctive relief brought by a party hereto (which may be brought either in
court or pursuant to this arbitration provision), and consistent with the provisions hereinabove,
any claim, dispute or controversy between the parties under, arising out of, or related to this
CONTRACT or otherwise, including issues of specific performance, shall be determined by
arbitration in Shelton, Washington, under the app►icab►e American Arbitration Association (AAA)
rules in effect on the date hereof, as modified by this CONTRACT. There shall be one arbitrator
se►ected by the parties within ten (10) days of the arbitration demand, or if not, by the AAA or
any other group having similar credentials. Any issue about whether a claim is covered by this
CONTRACT shall be determined by the arbitrator, The arbitrator shall apply substantive law
and may award injunctive relief, equitable relief(including specific performance), or any other
remedy available from a judge, including expenses, costs and attorney fees to the prevailing
party and pre-award interest, but shall not have the power to award punitive damages. The
decision of the arbitrator shall be final and binding and an order confirming the award or
judgment upon the award may be entered in any court having jurisdiction. The parties agree
that the decision of the arbitrator shall be the sole and exclusive remedy between them
regarding any dispute presented or pled before the arbitrator. At the request of either party
made not later than forty-five (45)days after the arbitration demand, the parties agree to submit
the dispute to nonbinding mediation, which sha►l not de►ay the arbitration hearing date; provided,
that either party may decline to mediate and proceed with arbitration.
Any arbitration proceeding commenced to enforce or interpret this CONTRACT shall be brought
within six (6)years after the initial occurrence giving rise to the claim, dispute or issue for which
arbitration is commenced, regardless of the date of discovery or whether the claim, dispute or
issue was continuing in nature. Claims, disputes or issues arising more than six(6)years prior
to a written request or demand for arbitration issued under this Agreement are not subject to
arbitration.
Venue and Choice of Law:
In the event that any litigation should arise concerning the construction or interpretation of any
of the terms of this CONTRACT, the venue of such action of litigation shall be in the courts of
the State of Washington and Mason County. Unless otherwise specified herein, this
CONTRACT shall be governed by the laws of Mason County and the State of Washington.
Severability:
If any term or condition of this CONTRACT or the application thereof to any person(s) or
circumstances is held invalid, such invalidity shall not affect other terms, conditions or
applications which can be given effect without the invalid term, condition or application. To this
end, the terms and conditions of this CONTRACT are declared severable.
Professional Services Contract (rev 07/2025) Page 12
Waiver:
Waiver of any breach or condition of this CONTRACT shall not be deemed a waiver of any prior
or subsequent breach. No term or condition of this CONTRACT shall be held to be waived,
modified or deleted except by an instrument, in writing, signed by the parties hereto. The failure
of COUNTY to insist upon strict performance of any of the covenants of this CONTRACT, or to
exercise any option herein conferred in any one or more instances, shall not be construed to be
a waiver or relinquishment of any such, or any other covenants or contracts, but the same shall
be and remain in full force and effect.
Order of Precedence:
A. Applicable federal, state, and county statutes, regulations, policies, and procedures
B. Funding source agreement(s) including attachments
C. Special Terms and Conditions
D. General Terms and Conditions
E. Exhibit A, Scope of Service
F. Exhibit B, Insurance Requirements
G. Exhibit C, Budget
H. Consolidated Homeless Grant (CHG',) Guidelines, CHG Supplemental Manual
Entire Contract:
This written CONTRACT, comprised of the writings signed or otherwise identified and attached
hereto, represents the entire CONTRACT between the parties and supersedes any prior oral
statements, discussions, or understandings between the parties.
Professional Services Contract (rev 07/2O25) Page 13
EXHIBIT A
SCOPE OF SERVICE
A. Consolidated Homeless Grant funding must be prioritized for preserving and maintaining
existing programs and service levels (i.e., households served), as reported to Commerce in
the SFY 2024 Annual Expenditure Report.
B. CONTRACTOR shall commit to operating ahigh-performing crisis response system in their
county by:
a. Assessing each household's housing needs and facilitating housing stability with the
goal of obtaining or maintaining permanent housing.
b. Employing a progressive engagement service model.
c. Prioritizing households most likely to become homeless when using homelessness
prevention rent assistance.
d. Being anti-racist leaders in their crisis response systems and facilitating partnerships
among organizations that respond to the disproportionality in services and outcomes
for communities that may not seek assistance from mainstream organizations.
C. CONTRACTOR shall submit the deliverables outlined in EXHIBIT D DELIVERABLE TABLE
on time with truthful, accurate information.
D. CONTRACTOR shall comply with all of the requirements, policies and procedures in the
Consolidated Homeless Grant Guidelines, including the Washington State Coordinated
Entry Guidelines.
E. CONTRACTOR must adopt the required performance measures outlined in EXHIBIT E
PERFORMANCE REQUIREMENTS.
F. CONTRACTOR roles and responsibilities:
a. Provide direct service delivery according to the descriptions In the homeless
response system RFP, CHG Guidelines, CHG Supplemental Manual, and best
practices for the programs being implemented.
b. Identify individuals in need and work with other service providers to prioritize aid,
ensuring those who need help most get it quickly.
c. Assess eligibility and apply housing first principles,trauma-informed care, and harm
reduction to help program participants achieve stability and positive housing
outcomes.
d. Involve people who have experienced homelessness in developing service delivery
models and provide opportunities for their feedback.
e. Ensure the Washington Homeless Management Information System (HMIS)
operates in accordance with ROW 43.185C.180, the CHG Guidelines, and HUD data
standards:
• All projects are set up correctly in HMIS
• All data is accurate, complete, and timely
• Must adhere to the HMIS Data Quality Plan
f. Respond to the disproportionality in access to services, service provision, and
outcomes.
g. Homelessness Prevention, Rapid Re-Housing, and Permanent Supportive Housing
projects funded by CHG must participate in the county or regional Coordinated Entry
Professional Services Contract(rev 07/2025) Page 14
(CE) System by accepting referrals and must fill openings solely through the CE
process,
h. Ensure that employees providing direct services, their supervisors, and employees
managing homeless grants complete the required trainings(CHG 2.1 ) every three
years.
I. Use a progressive engagement service model.
j. Operate programs within the approved budget and households served.
Project Intervention Types Funded
1. Emergency Shelter
a, Continuous Stay, scattered-site
2. Rental Assistance
a. Tenant-based Rapid RervHousing
b, Eviction Prevention
3. Coordinated Entry, Care Coordination, Diversion Fund, and PIT Count
Overnight Emergency Shelters: (CHG 1.4.1.1)
Emergency Shelters address the immediate needs of vulnerable populations by offering short-
term, temporary overnight shelter for people experiencing homelessness, They may operate
through facility-based sites or use hotel/motel vouchers. The effectiveness of Emergency
Shelters is measured by their capacity to be full, their racial equity, and the number of
households that transition from shelters to stable housing outcomes.
Shelton Family Center operates continuous stay shelter programs for transitional-aged youth
experiencing homelessness. The off-site shelters are operated as group living style homes, with
each family having a private bedroom and shared kitchen, living room, and bathrooms. The goal
is to move households forward to transitional housing, rapid re-housing, or permanent housing
within 90 days. This is a goal not a rule that Is driven by the client's participation in case
management efforts, The case team utilizes progressive engagement approach to make a
custom care plan that recognizes each client's strength and needs assisting the client in
overcoming barriers to housing independence.
Emergency Shelter Deliverables:
I Meet the required performance outcome for Emergency Shelter: 60%Exits to
Permanent Housing.
2. Number of households expected to serve annually: 20- 24
3. Meet the Low Barrier Housing Requirement,
4. Operate a notification system for key community partners on bed availability, referral
process, and provide adequate resources and assistance to individuals that are unable
to stay when the shelter is at maximum occupancy capacity or when the shelter or part
of the shelter is closed for any reason,
5. Adhere to best practices, "Emergency Shelters are typically designed and intended to
provide temporary shelter for short-term stays: up to three months. However,
households are not required to exit after 90 days" (CHG Guidelines page 10). Case
managers will work with households to reduce long lengths of stay(e.g,, 9 months or
more), as this is the purpose of housing programs such as transitional housing, rapid re-
housing, permanent supportive housing, HUD vouchers, etc.
6. Develop and implement a hazardous weather response plan with the ability to respond
to community needs during periods of extremely hot or cold weather or severe poor air
quality due to wildfire smoke.
Professional Services Contract (rev 07/2025) Page 15
7. Policies and Procedures that demonstrate the following:
• Check-in process that includes a reasonable check-in time and accounts for
households that may be late or unable to make a predetermined time.
• The protocol when maximum capacity is reached and the procedures to assist
households in finding other shelter options.
• Protocols for emergency situations when employees are present and, if different,
during hours when employees are not present.
• Protocols for shelter stays beyond 90 days outlining the process to find
transitional (temporary) or permanent housing options. Prolonged shelter stays
does not follow trauma informed practices.
i
• The project's intent and operations must differentiate the emergency shelter from
other types of temporary housing, namely transitional housing.
• Enrollment criteria, length of stay, and exit criteria for hotel/motel stays.
• Low barrier housing requirement.
Eviction Prevention (CHG 4.0 and RCW 43.185c.185)
Eviction Prevention helps households at risk of homelessness (HUD Category 2 & CHG 4.3.1)
maintain stable housing and avoid homelessness by addressing the underlying causes of
housing instability, such as financial hardship, disputes with landlords, or legal challenges.
CONTRACTOR will provide housing-focused case management and temporary rent subsidies.
Eviction Prevention Deliverables:
1. Meet the required performance outcome for Homelessness Prevention: Housing
retention after 6 months, and 95%of households exiting to permanent housing must not
re-enter a homeless-type HMIS project.
2. Number of households expected to serve annually: 20- 30
3, Submit Eviction Prevention Log by the 15th of each month.
4. Follow Mason County's Prioritization Policy and Procedure and use the Targeted
Prevention Scoring Tool.
5. Follow the Homelessness Prevention Triage and HMIS Policy and Procedure.
6. At least 10% of the Eviction Prevention total award must be subgranted to By and For
Organizations.
7, Before any rental arrears payments are made, the household must be connected with
the Dispute Resolution Center to make exemplary efforts at conciliation, mediation, and
repayment plans.
8. A reduction in the number of unlawful detainers in the court system.
9. A reduction in the number of households that receive an eviction on their record.
10.A reduction in the number of people who become homeless.
11.CONTRACTOR must notify Mason County Public Health and Human Services when no
less than two months of rent remain in the budget and the protocol to close the program,
Rapid Re-Housing (1.4.2.1)
Rapid Re-Housing (RRH) quickly moves households from homelessness into permanent
housing by providing:
• Housing Identification Services: Recruit landlords to provide housing for RRH
participants and assist households with securing housing.
a Financial Assistance: Provide assistance to cover move-in costs and deposits as well as
ongoing rent and/or utility payments.
Professional Services Contract(rev 07/2025) Page 16
• Case Management and Services: Provide services and connections to community
resources that help households maintain housing stability.
A tenant-based subsidy is attached to the tenant, allowing them to choose their housing.The
subsidy stays with the tenant if they move,
Tenant-Based Rental Assistance Deliverables:
1. Meet the required performance outcome for Rapid Re-Housing: 80% Exits to Permanent
Housing.
2. Number of households expected to serve annually: 12
3, Must fill vacancies through Coordinated Entry. The program must serve the most
vulnerable households. This will be verified through CE vulnerability scores.
4. Rapid Re-Housing Placement Report due by the 15th of each month.
5. Follow Tenant-Based Rapid Re-Housing Requirements outlined in the Mason County
CHG Supplemental Manual.
6. A list of all organizational master/global lease addresses, fund source, housing type
(Rapid Rehousing, Transitional Housing, Emergency Shelter), HMIS number, and move-
in date,
7. Secure an MOU with the Bremerton Housing Authority and prioritize referrals to obtain
Section 8 Housing Vouchers before enrolling in the Rapid Re-Housing Program
8. Policies and procedures that demonstrate the following:
a. Differentiate tenant-based from project-based (facility-based) rental assistance
programs, and what happens to tenants when they exit the program
b. Hotel/motel stays when no suitable shelter bed is available during the housing
search
c. Meets the low-barrier project requirements
Coordinated Entry/Care Coordination/Diversion Fund and Point-in-Time Count
As a lead agency, The Youth Connection will be responsible for following the Washington State
Coordinated Entry Guidelines and implementing the program by following the requirements and
policies and procedures detailed in the Mason County Homeless Response System CHG
Supplemental Manual.
Coordinated Entry/Care Coordination/Diversion and Point-in-Time Count Deliverables
1. Meet the CE Governance Body requirements and lead these efforts in the community.
2. Have policies and procedures that meet the criteria of the Washington State Coordinated
Entry Guidelines.
3. Lead the Point-in-Time Count homeless census as required for the populations served..
Scope Change Request
Sometimes, unforeseeable events prevent a program from being implemented as designed or
are in jeopardy of meeting the project timeline. In that case, the subcontractor may request a
change in the Scope of Service. Sometimes, there is "scope, budget, or mission creep," and this
process assumes that the organization is making efforts to contain the scope of services within
the approved budget. A written Scope Change must be submitted to the Mason County Public
Health and Human Services contract administrator using the template provided in the CHG
Supplemental Manual. The CONTRACTOR must ensure that all reasonable attempts to
implement the program as designed have been made, The COUNTY must approve Scope
Changes before the CONTRACTOR makes any changes.
Professional Services Contract (rev 07/2025) Page 17
EXHIBIT B
INSURANCE REQUIREMENTS
Prior to the beginning of and throughout the duration of the Work, The Contractor shall procure
and maintain the following insurance requirements set forth below, at its own expense,for the
duration of this Agreement and any extensions thereof. CONTRACTOR will use existing
coverage to comply with these requirements. If that existing coverage does not meet the
requirements set forth here, it will be amended to do so. CONTRACTOR acknowledges that the
insurance coverage and policy limits set forth in this section constitute the minimum amount of
coverage required. Any insurance proceeds in excess of the limits and coverage required in this
agreement and which is applicable to a given loss, will be available to COUNTY.
A. MINIMUM Insurance Requirements:
1. Commercial General Liability Insurance using Insurance Services Office"Commercial
General Liability" policy form CG 00 01,with an edition date prior to 2004, or the exact
equivalent. Coverage for an additional insured shall not be limited to its vicarious liability.
Defense costs must be paid in addition to limits. Limits shall be no less than $1,000,000 per
occurrence for all covered losses and no less than $2,000,000 general aggregate,for bodily
injury, personal injury, property damage, and products/completed operations, including
without limitation, blanket contractual liability.
2. Workers' Compensation on a state-approved policy form providing statutory benefits as
required by law with employer's liability limits for CONTRACTOR's, no less than $1,000,000
per accident for all covered losses,
3. Business Auto Coverage on ISO Business Auto Coverage form CA 00 01 including owned,
non-owned and hired autos, or the exact equivalent. Limits shall be no less than$1,000,000
per accident, combined single limit. If CONTRACTOR owns no vehicles, this requirement
may be satisfied by a non-owned auto endorsement to the general liability policy described
above. If CONTRACTOR or CONTRACTOR's employees will use personal autos in any way
on this project, CONTRACTOR shall obtain evidence of personal auto liability coverage for
each such person.
4. Professional liability (errors&omissions) insurance. Consultant shall maintain professional
liability insurance that covers the Services to be performed in connection with this
Agreement, in the minimum amount of$1,000,000 per claim and in the aggregate.Any
policy inception date, continuity date, or retroactive date must be before the effective date of
this agreement and Consultant agrees to maintain continuous coverage through a period no
less than three years after completion of the services required by this agreement. Coverage
shall include acts, errors, or omissions arising from professional services, including housing
placement, case management, compliance reporting, and administration of grant funds.
5. Cyber Liability Coverage. CONTRACTOR shall maintain cyber liability insurance with limits
of not less than $1,000,000 per claim and $2,000,000 aggregate. Such coverage shall
include privacy liability, network security, breach response, notification, credit monitoring,
Professional Services Contract (rev 07/2025) Page 18
regulatory defense, and system restoration expenses related to the use and access of HMIS
and other client data.
6. Excess or Umbrella Liability Insurance(Over Primary) if used to meet limit requirements,
shall provide coverage at least as broad as specified for the underlying coverages. Such
policy or policies shall include as insureds those covered by the underlying policies,
including additional insureds. Coverage shall be"pay on behalf',with defense costs payable.
in addition to policy limits, There shall be no cross-liability exclusion precluding coverage for
claims or suits by one insured against another. Coverage shall be applicable to County for
injury to employees of Contractor, subcontractors or others involved in the Work. The scope
of coverage provided is subject to approval of County following receipt of proof of insurance
as required herein.
B. Certificate of Insurance:
A Certificate of Insurance naming COUNTY as the Certificate Holder must be provided to
COUNTY within five (5) days of CONTRACT execution,
C. Basic Stipulations:
1. CONTRACTOR agrees to endorse third party liability coverage required herein to include as
additional insureds COUNTY, Its officials, employees and agents, using ISO endorsement
CG 20 10 with an edition date prior to 2004. CONTRACTOR also agrees to require all
contractors, subcontractors, and anyone else involved in this CONTRACT on behalf of the
CONTRACTOR(hereinafter"indemnifying parties")to comply with these provisions.
2. CONTRACTOR agrees to waive rights of recovery against COUNTY regardless of the
applicability of any insurance proceeds, and to require all indemnifying parties to do
likewise.
3. All insurance coverage maintained or procured by CONTRACTOR or required of others by
CONTRACTOR pursuant to this CONTRACT shall be endorsed to delete the subrogation
condition as to COUNTY, or must specifically allow the named insured to waive subrogation
prior to a loss.
4. All coverage types and limits required are subject to approval, modification and additional
requirements by COUNTY. CONTRACTOR shall not make any reductions In scope or limits
of coverage that may affect COUNTY's protection without COUNTY's prior written consent.
5. CONTRACTOR agrees to provide evidence of the insurance required herein, satisfactory to
COUNTY,consisting of; a) certificate(s) of insurance evidencing all of the coverages
required and, b) an additional insured endorsement to CONTRACTOR's general liability
policy using Insurance Services Office form CO 20 10 with an edition date prior to 2004.
CONTRACTOR agrees, upon request by COUNTY to provide complete, certified copies of
any policies required within 10 days of such request, COUNTY has the right, but not the...
duty, to obtain any insurance it deems necessary to protect its interests. Any premium so
Professional Services Contract (rev 07/2025) Page 19
paid by COUNTY shall be charged to and promptly paid by CONTRACTOR or deducted
from sums due CONTRACTOR. Any actual or alleged failure on the part of COUNTY or any
other additional insured under these requirements to obtain proof of insurance required
under this CONTRACT in no way waives any right or remedy of COUNTY or any additional
insured, in this or in any other regard,
6. It is acknowledged by the parties of this CONTRACT that all insurance coverage required to
be provided by CONTRACTOR or indemnifying party, is intended to apply first and on a
primary non-contributing basis in relation to any other insurance or self-insurance available
to COUNTY.
7. CONTRACTOR agrees not to self-insure or to use any self-insured retentions on any portion
of the insurance required herein and further agrees that it will not allow any indemnifying
party to self- insure its obligations to COUNTY. If CONTRACTOR's existing coverage
includes a self-insured retention,the self-insured retention must be declared to the
COUNTY. The COUNTY may review options with CONTRACTOR, which may include
reduction or elimination of the self-insured retention, substitution of other coverage, or other
solutions.
8. CONTRACTOR will renew the required coverage annually as long as COUNTY, or its
employees or agents face an exposure from operations of any type pursuant to this
CONTRACT. This obligation applies whether or not the CONTRACT is canceled or
terminated for any reason. Termination of this obligation is not effective until COUNTY
executes a written statement to that effect.
9. The limits of insurance as described above shall be considered as minimum requirements.
Should any coverage carried by CONTRACTOR or a subcontractor of any tier maintain
insurance with limits of liability that exceed the required limits or coverage that is broader
than as outlined above,those higher limits and broader coverage shall be deemed to apply
for the benefit of any person or organization included as an additional insured and those
limits shall become the required minimum limits of insurance in all Paragraphs and Sections
of this CONTRACT.
10. None of the policies required herein shall be in compliance with these requirements if they
include any limiting endorsement that has not been first submitted to COUNTY and
approved of in writing.
11. The requirements in this Exhibit supersede all other sections and provisions of this
CONTRACT to the extent that any other section or provision conflicts with or impairs the
provisions of this Exhibit.
12. Unless otherwise approved by COUNTY, insurance provided pursuant to these
requirements shall be by insurers authorized to do business in Washington and with a
minimum A.M. Best rating ofA-:VII.
Professional Services Contract (rev 07/2025) Page 20
13.All insurance coverage and limits provided by CONTRACTOR and available or applicable to
this agreement are intended to apply to the full extent of the policies, Nothing contained in
this CONTRACT limits the application of such insurance coverage.
14. CONTRACTOR agrees to require insurers, to provide notice to COUNTY thirty (30) days
prior to cancellation of such liability coverage or of any material alteration or non-renewal of
any such coverage, other than for non-payment of premium. CONTRACTOR shall assure
that this provision also applies to any subcontractors,joint ventures or any other party
engaged by or on behalf of contractor in relation to this agreement. Certificate(s) are to
reflect that the issuer will provide thirty (30) days' notice to COUNTY of any cancellation of
coverage.
15. COUNTY reserves the right at any time during the term of the CONTRACT to change the
amounts and types of insurance required by giving the CONTRACTOR ninety(90) days
advance written notice of such change, if such change results in substantial additional cost
to the CONTRACTOR,the COUNTY and CONTRACTOR may renegotiate
CONTRACTOR's compensation.
16. Requirements of specific coverage features are not intended as limitation on other
requirements or as waiver of any coverage normally provided by any given policy. Specific
reference to a coverage feature is for purposes of clarification only as it pertains to a given
issue and is not intended by any party or insured to be all-inclusive.
17.CONTRACTOR agrees to provide immediate notice to. COUNTY of any claim or loss against
CONTRACTOR arising out of the work performed under this agreement. COUNTY assumes
no obligation or liability by such notice, but has the right(but not the duty)to monitor the
handling of any such claim or claims if they are likely to involve COUNTY.
Il
Professional Services Contract (rev 07/2025) Page 21
EXHIBIT C
BUDGET
Off-site Emergency Shelter Fund Source FY26 Award
Administration CHG Standard $33,600
Facility Support CHG Emergency Housing $279,750
Total Off-site Emergency Shelter $313,360
Rapid Re-Housing Fund Source FY26 Award
Administration CHG Standard $41,430
Operations CHG DRF Backfill $123,270
Rent 2163 $134,631
Total Rapid Re-Housing $299,331
Eviction Prevention TT -- Fund Source FY26 Award
Administration EP Admin $33,200
Rent EP Rent $78,406
Operations EP Operations $188,394
Total Eviction Prevention $300,000
Coordinated Entry/Care Fund Source FY26 Award
Coordination/Diversion
Operations CHG DRF Backfill $31,083
Diversion Fund CHG DRF Backfill $6,500
Total CE/Care Coord/Diversion $37,583
LIIITotal FY26 Award $950,264
Payment:
In the event State, Federal, or local funding changes, the COUNTY reserves the right to amend
the payment terms and the amount awarded in this contract. Approved invoices will be
Professional Services Contract (rev 07/2025) Page 22
disbursed according to the vendor payment schedule of the County Auditor's Office. Refer to the
Billing Procedures and Payment clause of this contract for additional information.
All COUNTY-provided templates must be used and not modified without the county's written
permission.The county can change the reporting requirements by notifying the contractor.
Payment will be considered timely within 30 days of receipt of invoice,
Monthly Financial Invoice; Final, approved Invoices are duo by the 15" of each
rn anth
a. All invoices and reports, including HMIS, must be accurate, complete, and received to a
satisfactory level before invoices are approved and processed for reimbursement,
b. The CONTRACTOR will submit a monthly financial invoice to the COUNTY no later than
the 15th of each month for reimbursement of allowable costs; prepayment of expenses
is not allowable. Submitting invoices promptly and error-free is essential for the fastest
reimbursement turnaround possible,
c, Budget Narrative: If the invoice has a significant increase or decrease in totals, include
a budget narrative in the email submission to explain the change when the invoice is
submitted.
d. The CONTRACTOR may not manipulate,change, or adjust any template provided by
the COUNTY without prior written permission from the COUNTY,
e. Administration: Reimbursement requests cannot exceed the 1/12 monthly allotment.
For example, if the.Administration allocation is 15%, administration costs may not
exceed 15% of the monthly reimbursement requests. The Department of Commerce
prefers that all overheads be budgeted and expensed in the Administration Budget
Category, Administration costs include, but are not limited to, Executive Director salary
and benefits, organization memberships or subscriptions, software licensing, business
license, general organizational insurance, conferences, organization-wide audits, board
expenses, community event registration, fire inspections, and general agency facility
costs (including those associated with the Executive Director) such as rent (building
space that is not directly attributed to a program funded through this contract),
depreciation expenses, and operations and maintenance. All amounts billed to
administration must be allowable, supported by actual costs, not double-charged, and
treated consistently in similar circumstances,
f. All "pooled" costs are considered "Administration" unless the County approves an
exception.
g. Time-billing:Agencies must ensure that processes are in place to track employee time
to the program they are working in and only bill hours to a program for time worked in
each program. Program employees must use time-billing methods to track the time
spent on tasks or projects directly related to the program. This helps reduce billing errors
and ensures that every program is charged appropriately.
h. Salary&Wages: The COUNTY will reimburse hourly rates and accruedlunused PTO in
accordance with ROW 49.48.010, without incentives such as bonuses, except for grants
that specifically allow it(e.g.,the inflationary increase from FY24 and FY25). Payouts
are distributed across all programs that fund the position. Salary and benefits are
itemized separately.
i. Cost Distribution Plan: It is preferable to bill all overhead as part of the 15%
Administration allocation. However, a cost distribution plan is also allowable if the
agency operates more than one program and/or multiple fund sources are used across
programs. The plan must differentiate overhead/administration expenses that benefit the
whole organization and are not directly attributed to a program from overhead directly
Professional Services Contract(rev 07/2025) Page 23
tied to a program (e.g., marketing materials specific to the program or the CHG
Forum/Convening that may benefit multiple programs funded by these funds). Program
and operation expenses will be directly attributed to the Operations Budget Category
(i.e.,the agency would not have these costs If it didn't operate the program). Agencies
will use a square foot calculation for office space directly related to the program to bill
agency facility costs to program operations. However, the square footage not directly
related to program office space will be billed to Administration.
j. Conferences:Allowable Conference: The Department of Commerce is not hosting the
annual CHG Forum this year. Homeless track sessions will be part of the Housing
Washington Conference in Bellevue on September 28th 30"', 2025.
k. item Descriptions: To help ensure no duplication of expenses, include specific
descriptions in the journal entry or the itemized expense list. Include the date range for
utilities, rent, or other monthly recurring costs. Including the account numbers or
building addresses is helpful when the organization has similar costs for different
buildings(e.g., utilities and off-site shelters).
I. Reimbursement in one fiscal year may not exceed the approved annual budget.
Suppose annual budgeted funds are expended before the end of the first fiscal year. In
that case, no additional reimbursements for that fiscal year will be approved, and
programs/services are expected to continue. Any unspent funds will be rolled into the
next fiscal year if the grant or budget category allows. Programs funded from the state
fiscal budget, such as the Housing and Essential Needs program, do not have funds that
carry over.
m. The CONTRACTOR must retain all backup documentation, including policies and
procedures for tracking employee time to grants and calculating holiday and overtime
pay,
n. Invoices must be easily read, with program expenses organized and labeled. Arrange
the backup documentation in the order in which items appear on the invoice.
o, Errors: If you make an error in any previous months or overpayments or
underpayments, contact the COUNTY to determine the next steps. Monthly spend-down
amounts may not be changed after an Invoice has been submitted, approved, and paid.
p. Allowable Expenses:The first step is to review the Scope of Service in the contract for
approved project intervention types and the expenses directly associated with
implementing the approved program. The next step is to review the CHG Guidelines. If
any questions or clarification about allowable expenses remain, contact the COUNTY
before making any purchases to avoid non-reimbursable situations.
q. Budget Adjustments/Revisions: Budget adjustments/revisions are when money is
moved from one budget category to another. All budget revision requests,must use the
Contract Budget Transfer Request Form. Budget revisions are allowable up to once
per quarter. CHG Contracts will require Commerce approval and follow CHG
Guidelines. No more than 10% of the program budget may be transferred, and no
money may be transferred from the Rent Budget category.
r. Financial Contract Amendments: Contract amendments will be issued when there is a
change in the total contract award.Amendments are also required in CHG contracts
when the total budget adjustment for the county or sequential adjustments exceed(s)
10% of the award.
s. De-obligation of Funds: Budget categories are monitored for over- or underspending.
In some cases, a de-obligation of funds will be required for categories that are
underspent or tracking to underspend by more than five percent.
t. Submit monthly invoices electronically to Todd Parker(t artier masoncount w gpv)
using the correct naming convention. Each invoice must Include:
The name of the agency,
Professional Services Contract (rev 07/2025) Page 24
Date submitted,
Dates of service the invoice represents
Contract number,
Invoice number
■ Version number when resubmitting invoice corrections
■ Name of funding source,
■ Total reimbursement request per funding source,
w Salary or Time Worked and benefits are separated
a Vacation (PTO), Holiday Pay, and Overtime are separated from Time Worked.
a Total hours worked by employees for each program and ensure time-billing.
■ General Ledgers or backup documentation that includes expenses broken out by
the budget category, These reports cannot include client names or identifying
information. Use HMIS numbers in the description when any funds are paid on
behalf of or, if allowed, directly to the household. The landlord's name is
allowable when rental and/or utility assistance payments are made.
a All Flexible Fund (CHG 6,3.3) expenses must be pre-approved. It is acceptable
to have a list of expenses approved at the start of the contract.
M Voucher detail worksheets, if required by the grant,
Spenddown sheet matching the voucher detail worksheet. The subcontractor
may not overspend in a budget category.
■ Any HMIS reports required by the grant.
■ Signature Page: Signed by the Executive Director, CEO, and/or Board Chair
approving that the expenses are accurate and allowable.
Submitted by the Executive Director.
Professional Services Contract (rev 07/2025) Page 25
EXHIBIT D
DELIVERABLE TABLE
Date Dye!Frequency Deliverable Name&Description
No later than thirty(30)
days of the date of Contract requirements identified under the Special Terms and Conditions section of the contract
execution
Monthly—complete, An invoice and voucher detail worksheet,and,at a minimum,a general ledger generated by the
accurate,and approved organization's accounting system.The General Ledger must include transaction-level detail for all costs
by the 15'"of each that have been paid and are being claimed for reimbursement.These documents are due to the
month COUNTY by the 15th of the month following the month in which services were provided.
• Eviction Prevention Log:Each organization operating an Eviction Prevention Program will
Monthly by the 15°t of develop a tracking mechanism to provide essential program data that tracks contacts and
— processing time to determine the demand and funding needs.
each month ® Rapid Re-Housing Placement Report: Each-organization operating a Rapid Re-Housing Program
will report placement to rental properties.
• HMIS Data Quality(HUD 225)Report: Review the report for the number of people and heads of
household served and data quality,timeliness,and accuracy.
• HMIS OUTS—Reports Exits to Permanent Housing;
• Emergency Shelter=50%
o Rapid Re-Housing=80%0
Quarterly: a Permanent Supportive Housing=95%
• Landlord Outreach:All programs with an"exit to permanent housing"target must conduct targeted
• 1e Qtr:Oct 10 landlord-specific outreach. Documentation will include the date and type of outreach. Any events
nd Qtr:Jan 10 will also include a sign-In sheet as supporting documentation. Landlord-specific outreach includes,
. 2
but is not limited to,both active and passive means such as events, newsletters,in-person
• 3rd Qtr:April 10 meetings, associations,and group meetings. CONTRACTOR is encouraged to partner with other
• 4r"Qtr:July 10 providers to satisfy this requirement and maximize participant benefits.Include the COUNTY in all
electronic landlord outreach efforts.
• Training Log: Each agency must identify staff to attend and complete trainings.These staff should
Include staff that provide direct services,supervisors of direct service staff,and staff that manage
homeless grants,
• Narrative Report(Optional):Agencies can use this report to share successes or
challenges/barriers encountered during the quarter,
• Local Homeless Housing Plan(CHG 2,1.4.1):According to RCW 43.185c,the homeless
response system must submit a local homeless housing plan every five years.All agencies must
actively participate in the plan's development, implementation, and annual plan updates and be
accountable for the measures of success and program/system performance requirements adopted
in the plan. Each agency will submit a Work Plan and provide annual plan updates.
• Annual County Expenditure Report(CHG 2.1.4.2):All agencies that enter data into HMIS must
coordinate with the COUNTY to submit a complete and accurate report of program funding
Annually information to the Department of Commerce.
• Point-In-Time Count(2.1.4.3):All agencies must actively participate in the PIT Count to obtain a
complete count of people experiencing homelessness In Mason County.
• Street Outreach Data: Data collected from street outreach efforts, such as the number of
encampments and individuals encountered,service needs, and referrals to other sectors, are
essential to understanding community and client needs and designing a system that meets these
needs.
Other Annual Assessment Monthly Report: Each agency receives a monthly report to track when annual
assessments are due. Use this report to ensure that all annual assessments are completed on time.
Professional Services Contract (rev 07/2025) Page 26
EXHIBIT E
PERFORMANCE REQUIREMENTS
A. Housing Outcomes: For each intervention type funded by the Consolidated Homeless Grant,
grantees must adopt the required housing outcome performance measure outlined in the
Consolidated Homeless Grant Guidelines, Appendix D, Table A. Grantees must improve
housing outcomes by making progress towards the statewide performance target,
a. Emergency Shelter: 50%Exits to Permanent Housing
b. Rapid Re-Housing: 80% Exits to Permanent Housing
c. Permanent Supportive Housing: 95%o Exits to Permanent Housing
d. Homelessness Prevention: Housing retention after 6 months, and 95% of
households that exit to a permanent housing destination must not enter a homeless
type HMI'S project after exit,
B. Equitable Outcomes: For each of the required housing outcome performance measures,
outcomes across racial and ethnic demographics should not be significantly less than the
overall rate. The"overall rate" refers to the rate of a particular intervention type's total exits
to positive outcomes, This is inclusive of all ethnic or racial categories.
C. Equitable Access: While not a formal performance measure that will be monitored, grantees
are expected to use equitable access data to identify underserved populations, assess the
impact of their access strategies and work to Improve equitable access as needed.
Grantees can access this data through the Washington Balance of State Equitable Access
Dashboard which compares the race and ethnicity of households entering the homeless
system (HMIS)to the race and ethnicity of the homeless and unstably housed populations
(The Snapshot Report).
Professional Services Contract (rev 07/2025) Page 27
{
EXHIBIT F
ATTESTATION
I do hereby certify that to the best of my knowledge,the following is true, accurate, and
complete:
All contractors, including by and for organizations, attest that all are bound to all contracts,
including contracts between the Department of Commerce and Mason County Public Health
and Human Services, and/or any subrecipients.
I have reviewed all pass-through contract language, have received copies, and agree to be
bound to these terms.
I have read all guidelines specific to the fund source and policies set forth by the
Department of Commerce and Mason County Public Health and Human Services, and
agree to follow.
r
Name (printed)
Name (signature7
Title
Agency I '
Date I -I 7 d
Professional Services Contract (rev 07/2025) Page 28
MASON COUNTY PUBLIC WORKS
• COMMISSIONER BRIEFING
June 1, 2026
Action Items:
• County Road Administration Board(CRAB)Rural Arterial Program(RAP)Contract Amendment for Cloquallum
Road Improvement Project from milepost 6.60 to milepost 7.80.
• Lease extension agreement with the Victor Improvement Club to December 8, 2026, for the purpose of
allowing additional time to negotiate either the purchase of the property or revised lease terms for the
sewer pump station site serving the North Bay Water Reclamation Facility collection system.
Discussion Items:
• SWAC Application—Jeff Bickford
• Rustlewood Permit Renewal
Commissioner Follow-Up Items:
Upcoming Items:
Mason County
Agenda Request Form
issa
To: Board of Mason County Commissioners Item No.
From: Michael Collins,PE,PLS,County Engineer Ext:450
Department: Public Works Briefing:
Action Agenda: ❑
Public Hearing: ❑
Special Meeting: ❑
Briefing Date(s): June 1,2026 Agenda Date(s): June 9,2026
Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ IT ❑ Risk ❑ Other
(Please ensure proper internal review channels have been followed, this is the responsibility of the
requesting Department)
Item: CRABoard Rural Arterial Trust Account(RATA)Funds for Cloquallum Road
Background/Executive Summary:
This project, situated between MP 6.60 and 7.80 on Cloquallum Road, also known locally as Wivel Hill,
involves a narrow stretch of road with a high embankment on one side and outdated,misaligned
guardrails on the other,which protect drivers from a creek below.The project will widen the road towards
the embankment and away from the creek and overlay roadway to create 12-foot paved lanes and 5-foot
paved shoulders.
The previously authorized RATA funds were $532,772.00. This amendment increases RATA funds to
$1,150,000.00.
Associated Costs/Budget Impact(amount, funding source,budget amendment, etc.):
Estimated Project Cost: $ 1,460,000
Authorized RATA Funds: $ 1,150,000
County Road Funds: $ 310,000
Public Outreach:
N/A
Requested Action:
Recommend the Board of County Commissioners authorize the Chair to execute the County Road
Administration Board(CRAB)Rural Arterial Program(RAP) Contract Amendment for Cloquallum Road
Improvement Project from milepost 6.60 to milepost 7.80.
Attachment(s):
1.Vicinity Map
2. Contract Amendment—Not for Signature
3. Original Contract
on Peak
�4m CRP2061 Cloquallum Road Improvement
Project MP 6. 60-7.80
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AMENDMENT NO. 1
Submitting County: Mason
Project Number: 26-23-1184
Project Name: Cloquallum Road Improvement Project
Original Project Date Approved: May 01, 2025
Road Number(s) Road Name(s) BMP(s) EMP(s) Segment #
This is Amendment No. 1 to the above described Project Agreement, between the County of Mason ,
hereinafter the "County" and the State of Washington County Road Administration Board, hereinafter the
"CRABoard."
WHEREAS, the COUNTY and CRABoard desire to amend the original Project Agreement to allow an
increase in authorized RATA funding under the conditions described in WAC 136-161-070.
NOW, THEREFORE, pursuant to chapter 36.79 RCW and in consideration of the terms, conditions,
covenants, and performance contained herein, or attached and incorporated and made a part hereof,
IT IS MUTUALLY AGREED AS FOLLOWS:
1 . The following new language is added as section 15 to the Project Agreement:
Authorized RATA funding is increased to $1 ,150,000 per CRABoard approval dated April 30, 2026.
2. All other terms and conditions of the original Project Agreement shall remain in full force and effect
except as modified by this Amendment No. 1.
IN WITNESS WHEREOF, the PARTIES hereto have executed this AMENDMENT No. 1 as of the
PARTY's date last signed below.
COUNTY ROAD ADMINISTRATION BOARD: Mason COUNTY:
By: NOT FOR SIGNATURE By: NOT FOR SIGNATURE
Date: NOT FOR SIGNATURE Date: NOT FOR SIGNATURE
AMENDMENT NUMBER: 1
r • :• r
Submitting County: Mason
Project Number: 26-23-1184
Project Name: Cloquallum Road Improvement Project
Date Approved: May 01, 2025
AUTHORIZED RATA FUNDS: $532,772.00
Road Number(s) Road Name(s) BMP(s) EMP(s) Segment#
10000 Cloquallum Road 6.6 7.8 1
The State of Washington County Road Administration Board (CRABoard) and Mason County (County)
mutually agree as follows:
(1) The funds hereby authorized are for completion of the proposed project as defined by chapter 36.79
RCW Roads and bridges - rural arterial program.
(2) The County is in compliance with the provisions of chapter 136-150 WAC regarding eligibility for
Rural Arterial Trust Account (RATA) funds. If the County is found not to be in compliance with these
provisions, such non compliance may be cause for the CRABoard to withdraw or deny the Certificate of
Good Practice of the County and require pay back of any RATA funds that have been paid to the County
for this project.
(3) If the project is reconstruction, the County shall gain approval from WSDOT (chapter 43.32 RCW) for
all deviations from the design standards listed in the Local Agency Guidelines prior to construction.
(4) If the project is 3R (resurfacing restoration and rehabilitation), the County shall document its design
considerations for the proposed improvements in keeping with 3R standards as listed in the Local
Agency Guidelines.
(5) The project shall be constructed in accordance with the information furnished to the CRABoard, and
the plans and specifications prepared by the county engineer.
(6) Phased construction methodology is permitted upon notification by the county engineer of the
phasing plan as authorized under WAC 136-170-030. Failure by the county to notify the CRABoard of
phasing plan at least 15 days prior to commencement of construction may result in withdrawal of funding
by the CRABoard and county forfeiture of all RATA funds expended.
(7) The County shall notify the CRABoard when a contract has been awarded and/or when construction
has started, and when the project has been completed.
(8) The County shall reimburse the RATA in the event a project post audit reveals improper expenditure
of RATA funds.
(9) Costs of the project which exceed the amount of RATA funds authorized by the CRABoard, set forth
above, and the required matching funds and other funds represented by the county to be committed to
the project, shall be paid by the County as necessary to complete the project as submitted to the
CRABoard.
(10) Matching funds and other funds represented to be committed to the project shall be available as
necessary to implement the projected development of the project as set forth in the construction
proposal prospectus.
(11) The CRABoard hereby agrees to reimburse the county from RATA funds allocated, and not
otherwise, for its reimbursable costs not to exceed the amount above specified.
(12) The CRABoard will reimburse costs incurred by the County based on project progress as certified
by the county engineer within the CRABoard's RAP Online project management application by monthly
progress payment vouchers received and approved on individual projects in the order in which they are
received in the CRABoard office, subject to the availability of RATA funds apportioned to the region.
Such obligation to reimburse RATA funds extends only to project costs incurred after the date of project
approval by the CRABoard.
(13) Either the CRABoard or the County may request changes to the provisions contained in this
agreement. Such changes shall be mutually agreed upon and incorporated by written amendment to this
agreement. No variation or alteration of the terms of this agreement shall be valid unless made in writing
and signed by authorized representatives of the CRABoard or the County hereto.
(14) During the term of this agreement and for a period not less than six (6) years from the date of final
payment by the CRABoard, the records and accounts pertaining to this agreement are to be kept
available for inspection and audit and copies of all records, accounts, documents, or other data
pertaining to the agreement will be furnished upon request. If any litigation, claim, or audit is
commenced, the records and accounts along with supporting documentation shall be retained until said
litigation, claim, or audit finding has been resolved even though such litigation, claim, or audit continues
past the six year retention period.
IN CONSIDERATION of the allocation by the CRABoard RATA funds to the project in the amount set out
above, the County hereby agrees that as condition precedent to payment of any RATA funds allocated
at any time to the above referenced project, it accepts and will comply with the terms of this agreement,
including the terms and conditions set forth in Chapter 49, Laws of 1983, 1st Ex. Sess. (chapter 36.79
RCW); the applicable rules of Title 136 WAC and all representations made to the CRABoard upon which
the fund allocation was based; all of which are familiar to and within the knowledge of the county and are
incorporated herein and made a part of this agreement, although not attached.
This agreement supersedes all prior agreements issued using the project number listed above and shall
be valid and binding only if it is signed and returned to the CRABoard office within 45 days of its mailing
by the CRABoard.
COUNTY ROAD ADMINISTRATION BOARD: Mason COUNTY:
s� ha,'N'Wafk Po„By: y:=11IuaN,0154,.8 COTS B
Date: Jun 24,2025 Date: •Jun 24,2025
RAP Project Number: 26-23-1184
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No.
From: Richard Dickinson,Deputy Director Utilities Ext•652
and Waste Management
Department: Utilities&Waste Briefing: ❑X
Action Agenda:
Public Hearing: ❑
Special Meeting: ❑
Briefing Date(s): June 1,2026 Agenda Date(s): June 9,2026
Internal Review: ❑ Finance ❑ Human Resources ® Legal ❑ IT Z Risk ❑ Other
(Please ensure proper internal review channels have been followed, this is the responsibility of the
requesting Department)
Item: Victor Improvement Club and Mason County Lease Agreement
Background/Executive Summary:
Mason County currently leases land from the Victor Improvement Club (VIC) for the purpose of
operating and maintaining a sewer pump station that is part of the North Bay Water Reclamation
Facility collection system.
The current agreement includes a provision allowing for renegotiation and extension of the lease
term. On March 3, 2026, the Board approved a lease extension through June 23, 2026, to allow
additional time for negotiations regarding either the purchase of the property or revised lease
terms. Discussions between the parties have continued and remain productive; however,
additional time is needed to finalize an agreement.
To ensure continued operation of the sewer pump station site during the ongoing negotiations,
Board approval is requested to authorize execution of an additional lease extension agreement
beyond June 23, 2026 to December 8, 2026.
Associated Costs/Budget Impact:
Under the current lease, the county pays no rent or utilities (power), and the VIC is not charged a
monthly utility fee, nor has it paid the initial connection fee. Both parties are to equally share in
any well costs such as pump replacement.
The VIC is interested in selling the area presently leased. If the land is acquired for$25,000 or
less and the VIC agreeable to waiving an appraisal, sale could proceed relatively quickly. If the
county does not purchase, the VIC proposes to charge rent.Additionally, they propose Mason
County pay for the power bill and 100% of the well costs.
Public Outreach:
N/A
Requested Action:
Request the Board authorize the execution of a lease extension agreement with the Victor
Improvement Club through December 8, 2026, for the purpose of allowing additional time to
negotiate either the purchase of the property or revised lease terms for the sewer pump station
site serving the North Bay Water Reclamation Facility collection system.
Attachment(s):
1. Current Lease Agreement
2. Extension Agreement
AMENDMENT TO LEASE
THIS AMENDMENT TO LEASE (hereinafter called"Amendment") is made this_day of
2026 between Victor Improvement Club,Inc. (hereinafter called"Lessor")and Mason
County,State of Washington (hereinafter called"Lessee").
WHEREAS,Lessor and Lessee entered a Lease dated March 14, 2000, for the purpose of operating and
maintaining a sewer pump station,which is part of the North Bay Water Reclamation Facility collection system;
and
WHEREAS,the original agreement term expired on March 14,2026; and
WHEREAS, on March 3,2026,the parties agreed to extend the Lease term through June 23,2026,to
allow additional time for negotiations regarding potential purchase of the leased premises or revised lease terms;
and
WHEREAS,the Lessor and Lessee require additional time beyond June 23,2026,to continue and
complete negotiations;
NOW,THEREFORE,Lessor and Lessee agree as follows:
1. Extension of Term: The Lease term is hereby extended from June 23, 2026,through December 8,
2026. This Extension Period may be modified by mutual written agreement of both parties.
2. Terms During Extension Period: All other provisions of the Lease remain unchanged and continue in
full force and effect.
VICTOR IMPROVEMENT CLUB,INC. BOARD OF COUNTY COMMISSIONERS
MASON COUNTY,WASHINGTON
PRESIDENT PAT TARZWELL,Chair
RANDY NEATHERLIN,Vice Chair
SHARON TRASK, Commissioner
ATTEST:
MCKENZIE SMITH, Clerk of the Board
APPROVED AS TO FORM:
TIM WHITEHEAD, Ch. DPA
LEASE AGREEMENT
THIS LEASE made this day of , 20XX,by and between VICTOR
IMPROVEMENT CLUB, INC. (hereinafter called Lessor) and MASON COUNTY, STATE
OF WASHINGTON (hereinafter called Lessee):
WITNESSETH
1. PREMISES: Lessor does hereby lease to Lessee those certain premises commonly
known as:
As shown on Exhibit"A" attached hereto, (hereinafter called"premises"), Being
situated upon land legally described in Exhibit"B" attached hereto.
2. TERM: The term of this lease shall be TWENTY-SIX YEARS commencing on the
day of , 20XX, and shall terminate on the day of
20XX.
3. RENT: Lessor and Lessee agree that in lieu of rent money the Lessee will, at no cost to
the Lessor, connect by means of a gravity line the Victor Improvement Club building to
the proposed sewer line and that for the length of this lease agreement all connection
charges and monthly service charges will be waived. It is expressly understood that
Lessee will not pay any rent money in addition to those waived charges described in this
paragraph.
4. UTILITIES AND FEES: Lessee agrees to pay all charges for electricity and all other
utilities and services to the premises (as defined in Para. 1 above, Exhibit"A") during the
full term of this lease. EXCEPTION: Lessor agrees to furnish, at no cost to Lessee, a
nominal amount(approximately 120 gallons a day) of water services via a Lessee
installed piping system for the purpose of cleaning Lessee equipment. In addition, it is
agreed that Lessor and Lessee will share equally the costs for repair and/or replacement
of the well and pump system which now serves the Victor Improvement Club.
5. REPAIRS AND MAINTENANCE: Premises (as defined in Para. 1 above, Exhibit"A")
have been inspected and are accepted by Lessee in their present condition. Lessee shall,
at his own expense and at all times, keep the premises neat, clean and in a sanitary
condition, and keep and use the premises in accordance with applicable laws, ordinances,
rules, regulations and requirements of governmental authorities. Lessee shall permit no
waste, damage or injury to the premises (as defined in Para. 1 above, Exhibit"A").
Lessee agrees that Lessor will have the right to have input into, and approve within
reason, the landscaping of the premises (as defined in Para. 1 above, Exhibit"A").
6. SIGNS AND ALTERATIONS: All signs or symbols placed by Lessee on or about the
premises (as defined in Para. 1 above, Exhibit"A") shall be subject to Lessor's prior
written approval.After prior written consent of Lessor, Lessee may make alterations,
additions, and improvements in said premises, at Lessee's sole cost and expense. Lessor
may elect to require Lessee to remove any such alterations, additions or improvements
upon termination of this lease and at Lessee's sole cost and expense.
7. LIENS AND INSOLVENCY: Lessee shall keep the premises (as defined in Para. 1
above, Exhibit"A") free from any liens arising out of work performed for, materials
furnished to, or obligations incurred by Lessee, and shall hold Lessor harmless against
the same. In the event Lessee becomes insolvent, bankrupt, or if a receiver, assignee or
other liquidating officer is appointed for the business of Lessee, Lessor may cancel this
lease at its option.
8. SUBLETTING OR ASSIGNMENT: Lessee shall not subject the whole or any part of
the premises (as defined in Para 1 above, Exhibit"A"), nor assign this lease without the
written consent of Lessor, which will not be unreasonably withheld. This lease shall not
be assignable by operation of law.
9. ACCIDENTS AND LIABILITY: Lessor or its agent shall not be liable for any injury or
damage to persons or property sustained by Lessee or other, in and about the premises (as
defined in Para. 1 above, Exhibit"A"). Lessor or its agent shall not be liable for, and
Lessee agrees to defend and hold Lessor and its agents harmless, from any claim, action
and/or judgement for damages to property or injury to persons suffered or alleged to be
suffered on or near the leased premises by any person, firm or corporation, relating in any
way to the Lessee's business, or Lessee's activity or inaction, except that arising from the
Lessor's sole negligence. Without limiting the foregoing, Lessee shall indemnify and hold
harmless from any and all claims related to the leased premises, and/or Lessee, to the
maximum extent permitted by law.
10. INSURANCE: Lessee agrees to maintain public liability insurance on the premises in
the minimum limit of One Million Dollars ($1,000,000.00) for property damage and in
the minimum of One Million Dollars ($1,000,000.00) for bodily injuries and death.
Lessee shall furnish Lessor a certificate indicating that the insurance policy is in full force
and effect and that the policy may not be cancelled unless thirty(30) days prior written
notice of the proposed cancellation has been given to Lessor.
11. HAZARDOUS MATERIALS: Lessor represents and warrants to Lessee that to the best
of Lessor's knowledge, there are no hazardous materials on, in, or under the premises as
of the commencement date of this lease. Lessee shall not cause or permit any hazardous
material to be brought upon, kept, used in, or about, or disposed of, on the premises by
Lessee, or any party for which Lessee is responsible, except in strict compliance with all
applicable Federal, State, and local laws, regulations, codes and ordinances. Less shall
indemnify, defend and hold Lesser harmless from any and all claims, damages, penalties,
fines, costs, or liabilities, including,without limitation, costs of cleanup, remediation,
removal, restoration, diminution of value of the premises, loss of use, or damages arising
from any breach of Lessee's hazardous material handling responsibilities hereunder.
Lessee shall immediately notify Lessor of any inquiry, investigation, or notice known to
Lessee relating to the actual or suspected presence of hazardous material on the premises.
Without limiting the foregoing, Lessee shall promptly take all actions, and immediately
pay such expenses as necessary to return the premises or any other property to the
condition existing prior to the release of any hazardous material by Lessee, or any parties
under Lessee's authority, or related to Lessee.
12. NO INTERFERENCE WITH BALANCE OF PROPERTY: Lessee warrants and
covenants that its use of the leased premises will not interfere with Lessor's use of
unleased portions of the premises. Upon written request of Lessor, Lessee shall abate
and/or end, as necessary, any use, or uses,which interfere with the use and enjoyment of
the balance of the premises.
13. COSTS AND ATTORNEY'S FEES: If,by reason of any default or breach on the part
of either party in the performance of any of the provisions of this lease, a legal action is
instituted, the losing party agrees to pay all reasonable costs and attorney's dees in
connection therewith. It is agreed that the venue of any legal action brought under the
terms of this lease may be in the county in which the premises are situated.
14. SURRENDER OF PREMISES: Lessee agrees, upon termination of this lease, to
peacefully quit and surrender the premises without notice, leave the premises neat and
clean and to deliver all keys to the premises to Lessor. If Lessor elects to require Lessee
to remove alterations, additions or improvements made by Lessee, than Lessee shall
restore the premises less reasonable wear and tear.
15. USE: Lessee shall use the premises for the purpose of installing, operating and
maintaining the Victor Pump Station, a part of the North Bay/Case Inlet Water
Reclamation and Collection System.
16. NOTICE: Any notice required to be given by either party to the other shall be deposited
in the United States mail,postage prepaid, addressed to the Lessor at: Post Office Box
738, Belfair,WA 98528, and to the Lessee at: Department of Community Development,
Post Office Box 578, Shelton,WA 98584, or to such other address as wither party may
designate to the other in writing from time to time.
17. MASON COUNTY PUD: Mason County PUD#3 is granted permission to enter the
premises (as defined in Par 1 above, Exhibit"A") at any time for the purpose of
installing, operating and maintaining all electrical power and appurtenances to the Victor
Pump Station.
18. OPTION TO EXTEND: Lessee and Lessor agree to renegotiate this lease at the end of
the lease period: for an additional period of ten(10)
years.
IN WITNESS WHEREOF, The Victor Improvement Club, Inc. and the Mason County
Board of Commissioners have executed this agreement on the day and year first written
above.
VICTOR IMPROVEMENT CLUB,INC. BOARD OF COUNTY COMMISSIONERS
MASON COUNTY,WASHINGTON
PRESIDENT PAT TARZWELL, Chair
RANDY NEATHERLIN,Vice Chair
SHARON TRASK, Commissioner
ATTEST:
MCKENZIE SMITH, Clerk of the Board
APPROVED AS TO FORM:
TIM WHITEHEAD, Ch. DPA
Mason County
Agenda Request Form
issa
To: Board of Mason County Commissioners Item No.
From: Richard Dickenson,Deputy Director/U&W Ext•652
Management
Department: Public Works Briefing:
Action Agenda: ❑
Public Hearing: ❑
Special Meeting: ❑
Briefing Date(s): June 1,2026 Agenda Date(s): Discussion
Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ IT ❑ Risk ❑ Other
(Please ensure proper internal review channels have been followed, this is the responsibility of the
requesting Department)
Item: Solid Waste Advisory Committee Applications—Jeff Bickford
Background/Executive Summary:
Public Works has received an application from Jeff Bickford for appointment to the Solid Waste
Advisory Committee (SWAC). Mr. Bickford previously served on SWAC until 2021 and has
worked in the solid waste field at the county level for more than 30 years. He is seeking
appointment to fill the Solid Waste Industry Representative position.
Pursuant to RCW 70.95.165(3), the committee must consist of a minimum of nine (9)members
representing a balance of interests, including but not limited to citizens,public interest groups,
business, the waste management industry, and local elected public officials.
Listed below are the current members and the vacant position.
MEMBER REPRESENTING TERM
Thomas Duffield District 1/Citizen 3/14/2023 - 1/14/2027
Vacant District 1/Citizen -
Vacant District 2/Citizen -
Vacant District 2/Citizen -
Lynda Links District 3/Citizen 3/14/2023 - 3/14/2026
Jens-Dieter
Stahmer District 3/Citizen 2/27/2024 - 2/27/2027
Karen Rice District 3/Citizen 2/27/2024 - 2/27/2027
Local Elected
Sharon Trask Official 3/14/2023 - 1/14/2027
Solid Waste
Jeff Bickford Industry 3-year term
Chad White Solid Waste Industry 3/14/2026 -3/14/2029
Associated Costs/Budget Impact(amount, funding source, budget amendment, etc.):
N/A
Public Outreach:
N/A
Requested Action:
Requesting the Board of County Commissioners consider the following:
1. interviewing Jeff Bickford for appointment to the Solid Waste Advisory Committee
(SWAC).
2. appoint Jeff Bickford to the Solid Waste Advisory Committee (SWAC) for a three-year
term, to serve as a Solid Waste Industry Representative.
Attachments:
1. Application
Received 05.11.2026
Commissioners Randy Nealherlln,
Sharon Trask and Pat Tarzwell.
Travis Adams,McKenzie Smith,
Wendy Thompson,Richard Dickinson,
Kelle Medcalf.
Entry#: 73 - Solid Waste Advisory Committee(SWAC) Status: Submitted Submitted: 5/8/2026 4:27 PM
SI CooNTo Advisory Board Name:
Solid Waste Advisory Committee (SWAC)
1854
Name: Today's Date:
Jeff Bickford 5/8/2026
Address
Voting Precinct: Phone Email
(
Community Service: Employment:
Previously served on the SWAC, left in 2021. Retiring from position as Solid Waste Manager for Thurston
County
What do you perceive is the role or purpose of this advisory board?
To provide recommendations to the Board of County Commissioners on solid waste policy and programs.Assist with preparation
of the county's solid waste management plan.
What interest or skills do you wish to offer this advisory board?
I have worked in the solid waste field at the county level for over 30 years, 5 with Thurston County, and 26 with Marion County,
Oregon.
List any financial, professional, or voluntary affiliations that could create a potential conflict of interest:
None
Required Training: Yes or No:
Participation is dependent on attending certain trainings such as the Open Public Meetings Act (OPMA) Yes
and Public Records Act (PRA) trainings at no cost to you. Will you be able to attend such trainings?
How much time can you commit to Are you a U.S.citizen and *For Civil Service applications ONLY,what
this advisory board: Mason County resident? is your political party?
Monthly Yes
Mason County Administrator
411 N 5th Street
Shelton, WA 98584
(360) 427-9670 ext. 419
Mason County Commissioner
Briefing Items from County Administrator
Support Services
June 1, 2026
Specific Items for Review
2025 Open Space applications—McKenzie Smith
Historic Preservation Grant for the Courthouse—Kelly Frazier
Homeland Security Region 3 Omnibus agreement—John Taylor
April 2026 financial report—Jennifer Beierle
Administrator Updates
Commissioner Discussion
Mason County
Agenda Request Form
issa
To: Board of Mason County Commissioners Item No.
From: McKenzie Smith Ext: 589
Department: Support Services Briefing:
Action Agenda:
Public Hearing: ❑X
Special Meeting: ❑
Briefing Date(s): June 1,2026 Agenda Date(s): June 9 and July 7,2026
Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ IT ❑ Risk ❑ Other
(Please ensure proper internal review channels have been followed, this is the responsibility of the
requesting Department)
Item:
2025 Open Space Applications
Background/Executive Summary:
The Open Space Taxation Act, enacted in 1970, allows property owners to have their open space, farm
and agricultural,and timberlands valued at their current use rather than their highest and best use per
RCW 84.34.
Associated Costs/Budget Impact(amount, funding source,budget amendment, etc.):
N/A
Public Outreach:
Hearing notice must be published at least ten(10)days prior to the hearing and sent to individual
applicants.
Requested Action:
Approval to set a Public Hearing for Tuesday,July 7,2026, at 9:15 a.m. to consider the eight(8)2025
Open Space applications as recommended by the Assessor's Office and Community Development.
Attachment(s):
Spreadsheet
Parcel Acreage Zoning Structures Notes(describe critical areas,development rights,etc.) Approve
CUOS#25.01 22128-31-00000 10.36/40 RR5 None Partial Reclass @10.36-acres-28.64-acres will remain in DFL status Yes-All HOKENSON,JEFFREY&PATRICIA 3/31/2025 $ 600.00 2025-109895 RECLASS(DFL)
CUOS#25.02 32314-43-00000 39.5/39.5 RR20 None giving up development rights Yes-All HOOD CANAL SALMON ENHANCEMENT GROUP 4/18/2025 $ 600.00 2025-110417 RECLASS(DFL)
32314-44-00000 39.5 RR20 None giving up development rights Yes-All HOOD CANAL SALMON ENHANCEMENT GROUP
32323-10-00003 20.4 RR20 non-resid giving up development rights Yes-All HOOD CANAL SALMON ENHANCEMENT GROUP
32323-10-00002 20.4 RR20 None giving up development rights Yes-All HOOD CANAL SALMON ENHANCEMENT GROUP
32323-10-00000 42.8 RR20 None giving up development rights Yes-All HOOD CANAL SALMON ENHANCEMENT GROUP
Currently 3.13-acres @ MV-TP is requesting to maintain 3.13-acre homesite area;
CUOS#25-03 32031-21-90030 22.3/25.43 RR5 SFR giving up 4 development rights Yes-22.3 ROBERTS REVOCABLE LIVING TRUST 10/31/2025 $ 600.00 2025-115520 RECLASS(DFL)
CUOS#25-04 32031-14-90010 3.29/4.29 RR5 None Requesting 1-acre homesite No* DOHLEMAN/FINN 12/11/2025 $ 600.00 2025-116633 NEW
32031-14-90020 5.33/6.33 RR5 SFR Requesting 1-acre homesite;No development rights to give up. No DOHLEMAN/FINN 12/11/2025 $ 600.00 2025-116633 NEW
CUOS#25-05 42035-13-00042 3/5 RR20 None 2025 CUFA app for residual acreage Yes* BOLENDER,DANIEL 12/16/2025 $ 600.00 2025-116606 NEW
42035-13-00043 2/5 RR20 None 2025 CUFA app for residual acreage Yes* BOLENDER,DANIEL 12/16/2025 $ 600.00 2025-116606 NEW
CUOS#25-06 31902-24-00020 3/7.62 RR5 Barn Improved parcel Yes** SCHUYTEN,GARY 12/15/2025 $ 600.00 2025-116566 NEW
31902-24-00031 2/5.68 RR5 SFR Improved parcel Yes** SCHUYTEN,GARY 12/15/2025 $ 600.00 2025-116566 NEW
CUOS#25-07 22217-21-00000 22.56/22.56 RR20 None Undeveloped Yes-All MASON COUNTY CLIMATE JUSTICE 12/16/2025 $ 600.00 2025-116763 RECLASS(DFL)
22217-22-00000 40/40 RR20 None Undeveloped Yes-All MASON COUNTY CLIMATE JUSTICE 12/16/2025 $ 600.00 2025-116763 RECLASS(DFL)
22217-23-00010 7.41/7.41 RRS None Undeveloped Yes-All MASON COUNTY CLIMATE JUSTICE 12/16/2025 $ 600.00 2025-116763 NEW
CUOS#25-08 42020-44-00000 30/30 RR5/20 None Undeveloped Yes-All CAPITOL LAND TRUST 12/19/2025 $ 600.00 2025-116962 RECLASS(DFL)
No*If this property is developed with residence,all of the development rights are taken up.Property otherwise encumbered by wetlands
Yes*Conditioned that no clearing of land and no structures of any kind to be erected on open space land
Yes**wooded area extends beyond the stream setback.Conditioned on no additional clearing,no structures of any kind.
A"ON CO���F
Mason County
Agenda Request Form
1854
To: Board of Mason County Commissioners Item No.
From: Kelly Frazier Ext:519
Department: Facilities&Grounds Briefing: El
Action Agenda: El
Public Hearing: ❑
Special Meeting: El
Briefing Date(s): 6/1/2026 Agenda Date(s): 6/9/2026
Internal Review: ® Finance El Human Resources ❑ Legal ElIT ElRisk ❑ Other
(Please ensure proper internal review channels have been followed; this is the responsibility of the
requesting Department)
Item:
Historic Preservation Grant for the Mason County Courthouse
Background/Executive Summary:
The Mason County Courthouse is listed on the historic registry and will soon celebrate its 100th
anniversary. Mason County would like to preserve and restore the courthouse's exterior to
maintain its historic character and integrity for future generations.
Facilities have been working with ARC Architects/Helix Design Group, along with Tanessa
Noll,Paddy Maguire, and the Superior Court Judges,to begin researching options for exterior
cleaning and restoration. The intent is to identify qualified historic preservation contractors and
pursue available historic preservation grant opportunities to help fund the project.
Associated Costs/Budget Impact(amount,funding source,budget amendment, etc.):
The estimated architectural consultation cost is approximately $200 per hour. Staff anticipates
that only limited consultation time will be needed to assist with research, contractor
identification, and preliminary project development necessary for grant applications and bid
solicitation.
Funding for this preliminary work could be provided through REET.
Public Outreach:
County staff will continue coordination with courthouse stakeholders, including the Judges and
preservation professionals. Additional public outreach may occur as grant opportunities and
project planning advances.
Requested Action:
Authorize Facilities to work with Helix Design Group to research qualified historic preservation
contractors for exterior courthouse restoration and assist in developing project information
necessary to pursue historic preservation grant funding.
Attachment(s):
None at this time.
,�.y,N rnt,ti
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No.
From: Tania Kenner for John Taylor Ext: 806
Department: Emergency Management Briefing:
Action Agenda:
Public Hearing: ❑
Special Meeting: ❑
Briefing Date(s): 6/1/2026 Agenda Date(s): 6/9/2026
Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ IT ❑ Risk ❑ Other
(Please ensure proper internal review channels have been followed, this is the responsibility of the
requesting Department)
Item:
Omnibus Agreement—Homeland Security Region 3 Mutual Aid
Background/Executive Summary:
Washington State Homeland Security Region 3 (HSR3) encompasses Mason,Thurston, Grays
Harbor, Lewis, and Pacific counties.The Region 3 Mutual Aid Omnibus Agreement is an interlocal
agreement that formalizes emergency response obligations among all member jurisdictions—
ensuring that if a disaster or major incident occurs in one county, neighboring counties are
committed to respond with personnel, equipment, and resources.
Mason County is currently the sole remaining jurisdiction in HSR3 that has not executed this
agreement.All other member counties—Thurston, Grays Harbor, Lewis, and Pacific—have
already signed. Chief Deputy Prosecuting Attorney Tim Whitehead has reviewed and signed the
agreement, indicating no outstanding legal objections.
The Board of County Commissioners is asked to authorize execution of the agreement, bringing
Mason County into full standing with its regional partners and ensuring that Mason County
residents and emergency responders have the mutual aid protections and reciprocal commitments
this agreement provides.
Associated Costs/Budget Impact (amount,funding source, budget amendment, etc.):
Signing carries no immediate fiscal impact.Any future costs would be event-driven, negotiated at
the time of activation, and would likely be eligible for FEMA reimbursement in a declared disaster
scenario—the same reimbursement pipeline Mason County already uses.
Public Outreach:
None.
Requested Action:
Approval and execution of the Omnibus Agreement.
Attachment(s):
Region3 Mutual Aid Agreement 2024_Omnibus_Signed by TW
Region 3 Mutual Aid Agreement
Omnibus Agreement
This OMNIBUS AGREEMENT is made and entered into by the undersigned counties, cities,
tribes,political subdivisions, special purpose districts, and state institutions of higher
education located in or contiguous with the Washington State Homeland Security Region 3
counties of Grays Harbor, Lewis, Mason, Pacific, and Thurston—hereafter referred to as
"Members" -to enable them to provide assistance to each other as requested.
WHEREAS,the Members have expressed a mutual interest in the establishment of an
Omnibus Agreement to facilitate and encourage assistance among Members to this
agreement; and
WHEREAS, in the event of an emergency, a Member to this Omnibus Agreement
may need assistance in the form of personnel, equipment,materials or other resources to
support emergency activities; and
WHEREAS, each Member may own and maintain resources for a variety of public
and emergency services and may, under certain conditions, lend its resources to other
Members in the event of an emergency; and
WHEREAS,the formation of Region 3 is facilitated for the purpose of joint
participation in the Homeland Security and Emergency Management all-hazards planning
and preparedness programs to beneficial support for preparedness, response and recovery;
and
WHEREAS, in order to provide coordinated response and mutual aid between
participating agencies to this agreement during emergencies or disasters; and
NOW THEREFORE, in consideration of the mutual covenants and agreements
hereinafter set forth, each undersigned Member agrees as follows:
Article 1 -APPLICABILITY
This Omnibus Agreement is available for execution to all counties, cities,tribes,political
subdivisions, special purpose districts and state institutions of higher education located
within, or contiguous with, the counties mentioned above. Execution of this Omnibus
Agreement shall occur when the Member signs an identical version of this Omnibus
Agreement.
Article 2 -DEFINITIONS
A. Assistance means employees, services, equipment, materials, or supplies
offered during incidents, emergencies or disasters by the Lender and accepted
Homeland Security Region 3 Mutual Aid Omnibus 2024 1 (P a g e
by the Borrower to assist in maintaining or restoring normal services when
such service has been disrupted by acts of the elements, equipment
malfunctions, accidents,terrorism/sabotage and other occurrences where
assistance from other Members is necessary or advisable, as mutually
determined by the lending Member and requesting Member. Assistance may
also be offered to support training, drills and exercises.
B. Assistance Costs means any expenses that extend beyond the first eight(8)
hours(usual and customary costs) incurred by the Lender in providing any
asset requested. After eight(8)hours,the borrower incurs all costs associated
with the borrowed asset(s). For this Agreement, the computation of time begins
when the lending agency agrees to provide resources by mobilizing the same.
Further agreements regarding costs are addressed herein in Article 11,
"Payment for Services and Assistance".
C. Borrower means a member county, city, tribe, other political subdivision,
special purpose districts, or state institution of higher education that has
adopted, signed and subscribes to this Omnibus Agreement, has made a
request for Emergency Assistance, and has received commitment(s)to deliver
Emergency Assistance pursuant to the terms of this Omnibus Agreement.
D. Contact Person(s) means the person or persons designated by each Member
to request Emergency Assistance from or grant Emergency Assistance to
another Member pursuant to the terms of this Omnibus Agreement.
E. Counterparts: This Agreement may be executed in counterparts and by
facsimile signature with the same force and effect as if all original signatures
were set forth in a single document. The Regional Lead Coordinating
Agency shall maintain an original and/or a copy of each signature sheet for
each participant.
F. Designated representative shall be identified and designated by each Member
to serve as the representative of their respective Member in any meeting to
work out the language or implementation issues of this Omnibus Agreement.
G. Emergency includes, but is not limited to, any human-caused or natural event
or circumstance within the area of operation of any participating Member
causing or threatening loss of life, damage to the environment, injury to person
or property,human suffering or financial loss, such as: fire, explosion, flood,
severe weather, drought, earthquake, volcanic activity, spills or releases of
hazardous materials, contamination, utility or transportation emergencies,
disease, infestation, civil disturbance, riots, act of terrorism or sabotage; said
event being or is likely to be beyond the capacity of any affected Member or
Members, in terms of personnel, equipment and facilities, thereby requiring
assistance.
Homeland Security Region 3 Mutual Aid Omnibus 2024 2 1 P a g e
H. Emergency Contact Information Form is the form to be submitted to the
Regional Lead Coordinating Agency and Designated Representative by each
Member listing names, addresses, and 24-hour phone numbers of the Contact
Person(s) of each Member. Alternatively,the phone number of a dispatch
office staffed 24 hours a day that can reach the Contact Person(s) is
acceptable.
I. Event refers to an incident, emergency, disaster,training, drill or exercise
which causes a Borrower to request assistance from a Lender under this
Omnibus Agreement.
J. Execution means an action,whereupon the occurrence of which comes after a
Member has followed an approved legal process.
K. Institution of higher education means a state university, regional university, The
Evergreen State College, community college, or technical college authorized
under Title 28B RCW of the State of Washington,Higher Education.
L. Lender means a Member who has subscribed to this Omnibus Agreement and
has agreed to deliver assistance to another Member pursuant to the terms and
conditions of this Omnibus Agreement.
M. Omnibus Agreement means identical agreements executed in counterparts,
which bind the executing Member to its terms and conditions to provide and
receive assistance. The terms and conditions of the Omnibus Agreements are
all identical and the execution of an Omnibus Agreement by a Member binds
that Member to all other Members who have executed an identical Omnibus
Agreement in counterparts. To be effective for purposes of receiving
assistance, this Omnibus Agreement must be fully executed and received by
the Subscribing Member's Designated Representative.
N. Member as a term used in this Agreement refers to any function, agency,
department, county or city government and their departments and agencies,
tribes, other political subdivisions, and state institutions of higher education,
including, but not limited to,Law Enforcement,Fire Service,Public Works,
Health Services, Social Services, Building Officials, Engineers, Information
Services, Adult Detention, and Craft or Tradesmen.
O. Political Subdivision includes, but is not limited to, any county, city or town,
tribe,fire district,port, public utility district, or school district.
P. Regional Lead Coordinating Agency is designated as the Homeland Security
Region 3 Coordinator. Thurston County shall serve as the Regional Lead
Coordinating Agency.
Q. Repository Agency is the Regional Lead Coordinating Agency, or Thurston
Homeland Security Region 3 Mutual Aid Omnibus 2024 3 1 P a g e
County,in the absence of a regional organization. This agency shall maintain
records, lists, etc. relative to this Omnibus Agreement.
R. Resources includes personnel, equipment,teams, supplies, and facilities
available or potentially available for assignment to incident operations and for
which status is maintained. Resources are described by kind and type and may
be used in operational support or supervisory capacities at an incident or at an
EOC.
S. Termination Date is the date upon which this Agreement terminates pursuant
to Article 29, herein.
Article 3 -PARTICIPATION
Participation in this Omnibus Agreement is purely voluntary. Execution of this Agreement is
therefore not legally binding on a Member until the Member agrees to become a lender or
borrower in accordance with its terms.
No Member shall be liable to another Member for, or be considered to be in breach of or
default under this Omnibus Agreement on account of any delay in or failure to perform any
obligation under this Omnibus Agreement, except to make payment if applicable, as specified
in Article 11 of this Omnibus Agreement. However, Members who execute the Omnibus
Agreement will:
A. Ensure that other Members have their organization's most current Emergency
Contact Information and possess a good understanding about how to request
assistance under this Agreement.
B. Participate in scheduled meetings, coordinate training, as well as plan for
operations and implementation issues to the extent possible.
C. Operate under the principles of the National Incident Management System
(NIMS)and the Incident Command System (ICS).
Article 4 -ROLE OF DESIGNATED REPRESENTATIVE OF MEMBERS
Members agree to identify a Designated Representative who shall serve on behalf of their
respective Member to clarify language or implementation issues of this Omnibus Agreement.
The Designated Representative of each Member shall:
A. Participate in any meetings convened on the implementation of this
Omnibus Agreement.
B. Obtain and communicate to relevant Member departments the discussion
items and decisions of the meeting, as they bear on interoperability among
Homeland Security Region 3 Mutual Aid Omnibus 2024 4 1 P a g e
Members.
C. Maintain a copy of this Omnibus Agreement (including amendments) and a
list of the Members.
D. Maintain and distribute checklists to assist Members in the planning details
associated with being a Borrower or Lender under the terms of this Omnibus
Agreement.
E. The Designated Representative of each Member shall ensure that the Regional
Lead Coordinating Agency has current Emergency Contact Information for
their respective Member.
F. Notify the Regional Lead Coordinating Agency in writing upon their Member's
termination of participation in this Omnibus Agreement.
Additional duties of the Designated Representative from the Regional Lead Coordinating
Agency:
G. The Designated Representative of the Regional Lead Coordinating Agency
shall maintain a master copy of the agreement and accompanying original
Member signature pages.
H. The Designated Representative of the Regional Lead Coordinating Agency
shall ensure that each Member has a copy of the signature page of newly
executed Omnibus Agreement(s).
I. The Designated Representative of the Regional Lead Coordinating Agency,
when requested, shall provide each Member with copies of the Emergency
Contact Information Forms provided by the other Members.
J. The Designated Representative of the Regional Lead Coordinating Agency
shall notify all Members whenever a Member terminates its participation in
this Omnibus Agreement.
Article 5 -REQUESTS FOR ASSISTANCE
A Member may request assistance of other participating Members in preventing, mitigating,
responding to and recovering from incidents, emergencies, disasters, or in concert with drills
or exercises. Requests for assistance shall be directed to the designated contact person(s) on
the contact list provided by the Members. Verbal requests shall be followed up with a written
request as soon as practical or within thirty (30) days. The extent to which the Lender
provides any assistance shall be at the Lender's sole discretion. In the event the emergency
impacts a large geographical area that activates either Federal or State emergency laws,this
Agreement shall remain in effect until or unless this Agreement conflicts with such Federal
and State laws.
Homeland Security Region 3 Mutual Aid Omnibus 2024 5 P a g e
4
Article 6 - GENERAL NATURE OF ASSISTANCE
Assistance shall be in the form of resources, such as equipment, supplies, and personnel or
the direct provision of services. The execution of the Omnibus Agreement shall not create
any duty to respond on the part of any Member. A Member shall not be held liable to any
other Member for failing to provide assistance. A Member has the absolute discretion to
decline to provide any requested assistance and to withdraw resources it has provided at any
time without incurring any liability.
Resources are "borrowed", with reimbursement(if applicable) and terms of exchange varying
with the type of resource as defined in Articles 7 and 8. The Members hereto recognize that
time is critical during an emergency and diligent efforts shall be made to respond to a request
for resources as rapidly as possible, including any notification(s)that requested resources are
not available. A subscribing Member maintains the option of submitting a request for
assistance directly to the State or Federal government or through any other mutual aid
agreement or compact the Member agency is party to.
Article 7 -MANAGEMENT OF RESOURCES
At the sole discretion of the Lender, resources may be made available upon request of a
Member. Resources are subject to the following conditions:
A. Resources of a Lender shall continue under the command and control of the
Lender, but shall be under the operational control of the appropriate officials
within the incident management system of the Borrower.
B. At the option of the Lender, loaned equipment may be loaned with an
operator. See Article 8 for terms and conditions applicable to use of
borrowed personnel.
C. Loaned resource shall be returned to the Lender upon release by the
Borrower,or immediately upon the Borrower's receipt of an oral or written
notice from the Lender for the return of the resource. When notified to return
resource to a Lender,the Borrower shall make every effort to return the
resource to the Lender's possession within 24 hours following notification.
D. Lender's cost related to the transportation, handling, and loading/unloading
of equipment shall be borne by the Borrower unless mutually agreed upon
otherwise. Lender shall provide copies of invoices for such charges where
provided by outside sources and shall provide hourly accounting of charges
for Lender's employees who perform such services.
E. Without prejudice to a Lender's right to indemnification under Article 12, in
the event loaned equipment is lost or damaged while being dispatched to
Homeland Security Region 3 Mutual Aid Omnibus 2024 6 1 P a g e
Borrower, or while in the custody and use of the Borrower, or while being
returned to the Lender, Borrower shall reimburse the Lender for the reasonable
cost of repairing said damaged equipment. If the equipment cannot be repaired
within a time period indicated by the Lender,then Borrower shall reimburse
Lender for the cost of replacing such equipment with equipment that is of equal
condition and capability. Any determinations of what
constitutes "equal condition and capability" shall be at the discretion of the
Lender. If Lender must lease or rent a piece of equipment while the Lender's
equipment is being repaired or replaced, Borrower shall reimburse Lender for
such costs. Borrower shall have the right of subrogation for all claims against
persons other than Members to this Omnibus Agreement who may be
responsible in whole or in part for damage to the equipment.No Member
shall be liable for damage caused by the sole negligence of another Member's
operator(s).
F. Any Lender personnel providing assistance to Borrower shall remain under the
command and control of the Lender, to include medical protocols, standard
operating procedures and other protocols. The organizational units shall be
under the operational control of the appropriate authorities within the incident
management system of the Borrower. Lender shall not be liable for cessation
or slowdown of work if Lender's employees decline or are reluctant to perform
any assigned tasks if said employees judge such task to be unsafe. A request
for loaned personnel to direct the activities of others during a particular
response operation does not relieve the Borrower of any responsibility or
create any liability on the part of the Lender for decisions and/or consequences
of the Borrower's response operation. When supervisory personnel are loaned,
the lender may make stipulations on the scope and duties of supervisory
personnel loaned.
G. Any valid licenses, certifications, or other permits issued to Lender
personnel by Lender or Lender's state, evidencing qualification in a
professional, mechanical or other skill, may be recognized by the Borrower
during the term of the event and for purposes related to the event. When
notified to return personnel to a Lender, the Borrower shall make every
effort to return the personnel to the Lender immediately after notification.
H. The Lender must ensure that loaned personnel have the ability, skill, and
certification necessary to perform the work required and may be obliged to
disclose the qualification(s) and training level of personnel identified to
provide assistance.
I. The Members' Designated Representative shall develop planning details
associated with being a Borrower or Lender under the terms of this Omnibus
Agreement.
Homeland Security Region 3 Mutual Aid Omnibus 2024 7 P a g e
Article 8 -RECORD KEEPING
Time sheets and/or daily logs showing hours worked and equipment and materials used or
provided by the Lender shall be recorded on a shift-by-shift basis by the Lender and/or the
loaned employee(s) and shall be provided to the Borrower as needed.
If no personnel are loaned, the Lender shall provide shipping records for materials and
equipment, and the Borrower is responsible for any required documentation of use of material
and equipment for state or federal reimbursement.
Under all circumstances,the Borrower remains responsible for ensuring that the amount and
quality of all documentation is adequate to ensure proper disaster documentation.
Article 9 -INDEPENDENT CONTRACTOR
Lender shall be and operate as an independent contractor of Borrower in the performance of
any assistance. Employees of Lender shall, at all times while providing assistance, continue to
be employees of Lender and shall not be deemed employees of Borrower for any purpose.
Wages, hours, and other terms and conditions of employment of Lender shall remain
applicable to all of its employees who provide assistance. Lender shall be solely responsible
for payment of its employees' wages, any required payroll taxes and any benefits or other
compensation. Borrower shall not be responsible for paying any wages, benefits,taxes, or
other compensation directly to the Lender's employees. The costs associated with borrowed
personnel are subject to the reimbursement process outlined in Article 11.
In no event, shall Lender or its officers, employees, agents, or representatives be authorized
(or represent that they are authorized)to make any representation, enter into any agreement,
waive any right or incur any obligation in the name of, on behalf of, or as agent for Borrower
under or by virtue of this Omnibus Agreement.
Article 10 -PAYMENT FOR SERVICES AND ASSISTANCE
When a request for assistance is made, the Lender and Borrower will determine if
reimbursement for services will be requested. Optimally,payment terms and conditions will
be negotiated and agreed on at the time of the initial request, but if more time is necessary, any
payment terms must be agreed upon within thirty (30) days of the request. In many cases, the
Lender and Borrower will agree no reimbursement is necessary.
If reimbursement is desired,parties will adopt Washington State and/or FEMA rate schedules.
When reimbursement has been negotiated,the Borrower shall pay the Lender for all valid and
invoiced Assistance Costs within sixty (60) days of receipt of the Lender's invoice. If this
presents a hardship, the Borrower can make a request to the Lender to revise the payment
timeframe. In the event Lender provides equipment, supplies or parts, the Lender shall have
the option to accept payment of cash or in kind for the equipment, supplies or parts supplied.
Verbal requests shall be followed up with a written request as soon as practical or within
thirty(30) days.
Homeland Security Region 3 Mutual Aid Omnibus 2024 8 1 P a g e
Article 11 -INDEMNIFICATION AND LIMITATION OF LIABILITY
A. INDEMNIFICATION. Except as provided in section B, to the fullest extent
permitted by applicable law,the Borrower releases and shall indemnify, hold
harmless and defend each Lender, its officers, employees and agents from and
against any and all costs, including costs of defense, claims,judgments or
awards of damages asserted or arising directly or indirectly from, on account
of, or in connection with providing assistance to the Borrower,whether arising
before, during or after performance of the assistance and whether suffered by
any of the Members or any other person or entity.
The Borrower agrees that its obligation under this section extends to any claim,
demand and/or cause of action brought by or on behalf of any of its employees
or agents. For this purpose, the Borrower, by mutual negotiation,hereby
waives, as respects any indemnity only, any immunity that would otherwise be
available against such claims under the Industrial Insurance provisions of Title
51 RCW of the State of Washington.
B. ACTIVITIES IN BAD FAITH OR BEYOND SCOPE. Any Member shall not
be required under this Omnibus Agreement to indemnify,hold harmless and
defend any other Member from any claim, loss, harm, liability, damage, cost or
expense caused by or resulting from the activities of any Member's officers,
employees, or agents acting in bad faith or performing activities beyond the
scope of their training or duties.
C. LIABILITY FOR PARTICIPATION. In the event of any liability, claim,
demand, action or proceeding, of whatever kind or nature arising out of
rendering of assistance through this Omnibus Agreement, the Borrower
agrees to indemnify,hold harmless, and defend,to the fullest extent of the
law, each signatory to this Omnibus Agreement whose only involvement in
the transaction or occurrence which is the subject of such claim, action,
demand, or other proceeding, is the execution and approval of this Omnibus
Agreement.
D. DELAY/FAILURE TO RESPOND. No Member shall be liable to another
Member for, or be considered to be in breach of or default under this Omnibus
Agreement on account of any delay in or failure to perform any obligation
under this Omnibus Agreement, except to make payment as specified in this
Omnibus Agreement.
E. DISPUTE RESOLUTION PROCEDURES. Each Member seeking to be
released, indemnified, held harmless or defended under this Article with
respect to any claim shall promptly notify the Borrower of such claim and shall
not settle such claim without the prior consent of Borrower,which consent
shall not be unreasonably withheld. Such Member shall have the right to
participate in the defense of said claim to the extent of its own interest.
Homeland Security Region 3 Mutual Aid Omnibus 2024 9 1 P a g e
Member's personnel shall cooperate and participate in legal proceedings if so
requested by the Borrower, and/or required by a court of competent
jurisdiction.
Article 12 -SUBROGATION
A. BORROWER'S WAIVER. Borrower expressly waives any rights of
subrogation against the Lender, which it may have on account of, or in
connection with, the Lender providing assistance to the Borrower under this
Omnibus Agreement.
B. LENDER'S RESERVATION AND WAIVER. Lender expressly reserves its
right to subrogation against the Borrower to the extent the Lender incurs any
self-insured, self- insured retention or deductible loss. The Lender expressly
waives its rights to subrogation for all insured losses only to the extent the
Lender's insurance policies permit such waiver.
Article 13 -WORKER'S COMPENSATION AND EMPLOYEE CLAIMS
Lender's employees, officers or agents, made available to Borrower, shall remain the general
employee of Lender while engaged in carrying out duties, functions or activities pursuant to
this Omnibus Agreement, and each Member shall remain fully responsible as employer for all
taxes, assessments, fees,premiums, wages, withholdings,workers' compensation and other
direct and indirect compensation, benefits, and related obligations with respect to its own
employees. Likewise, each Member shall provide worker's compensation in compliance with
statutory requirements of the State of Washington.
Article 14 - GOVERNMENTAL AUTHORITY
This Agreement is subject to laws, rules, regulations, orders, and other requirements,now or
as amended, of all governmental authorities having jurisdiction over the events covered by
this Omnibus Agreement. A Member and its employees providing assistance under this
Agreement shall be entitled to all privileges and immunities from liability as are authorized
by the Washington Emergency Management Act, Chapter 38.52 RCW and Federal law.
Article 15 -NO DEDICATION OF FACILITIES
No undertaking by one Member to the other Member under any provision of this Omnibus
Agreement shall constitute a dedication of the facilities or assets of such Member, or any
portion thereof,to the public or to the other Member. Nothing in this Omnibus Agreement
shall be construed to give a Member any right of ownership, possession, use or control of the
facilities or assets of the other Member.
Article 16 -NO PARTNERSHIP
This Omnibus Agreement shall not be interpreted or construed to create an association,joint
Homeland Security Region 3 Mutual Aid Omnibus 2024 10 I P a g e
venture or partnership among the Members or to impose any partnership obligation or liability
upon any Member. Further, no Member shall have any undertaking for or on behalf of, or to
act as or be an agent or representative of, or to otherwise bind any other Member.
Article 17 -NO THIRD MEMBER BENEFICIARY
Nothing in this Omnibus Agreement shall be construed to create any rights in or duties to any
third party, nor any liability to or standard of care with reference to any third party. This
Agreement shall not confer any right, or remedy upon any person other than the Members.
This Omnibus Agreement shall not release or discharge any obligation or liability of any third
party to any Member.
Article 18 -ENTIRE AGREEMENT
This Agreement constitutes the entire agreement,though prior agreements of the Members
may take precedent over certain concepts outlined in this Agreement.
Article 19 -SUCCESSORS AND ASSIGNS
This Omnibus Agreement is not transferable or assignable, in whole or in part, and any
Member may terminate its participation in this Omnibus Agreement subject to Article 29.
Article 20 - GOVERNING LAW
This Omnibus Agreement shall be interpreted, construed, and enforced in accordance with
the laws of the State of Washington.
Article 21 -VENUE
Any action which may arise out of this Omnibus Agreement shall be brought in the courts of
the State of Washington.
Article 22 -TORT CLAIMS
It is not the intention of this Omnibus Agreement to remove from any of the Members any
protection provided by any applicable Tort Claims Act. However, between Borrower and
Lender,the Borrower retains full liability to the Lender for any claims brought against the
Lender as described in other provisions of this Omnibus Agreement.
Article 23 -WAIVER OF RIGHTS
Any waiver at any time by any Member of its rights with respect to a default under this
Omnibus Agreement, or with respect to any other matter arising in connection with this
Omnibus Agreement, shall not constitute or be deemed a waiver with respect to any
subsequent default or other matter arising in connection with this Omnibus Agreement. Any
delay in asserting or enforcing any right, except those related to the statutes of limitations,
Homeland Security Region 3 Mutual Aid Omnibus 2024 11 1 P a g e
shall not constitute or be deemed a waiver.
Article 24 - SEVERABILITY
Should a court of competent jurisdiction rule any portion, section or subsection of this
Omnibus Agreement invalid or nullified,that fact shall not affect or invalidate any other
portion, section or subsection; and all remaining portions, sections or subsections shall remain
in full force and effect.
Article 25 -NON EXCLUSIVENESS AND ADDITIONAL AGREEMENTS
This Omnibus Agreement is not intended to be exclusive among the Members. Any Member
may enter into separate assistance agreements with any other entity.No such separate
agreement shall terminate any responsibility under the Omnibus Agreement. To the extent
that prior agreements between Members are inconsistent with this Agreement,prior
agreements for assistance between the counties, cities, tribes, other political subdivisions, or
state institutions of higher education hereto shall supersede this Omnibus Agreement, until
and unless any inconsistencies of the prior agreements are reconciled by the Members.
Article 26 -MODIFICATIONS
No provision of this Omnibus Agreement may be modified, altered, or rescinded by any
individual Member without 2/3 affirmative concurrence of the Members to this Agreement.
Modifications to this Omnibus Agreement must be in writing, must be approved by a 2/3
affirmative vote of the Members, and must be signed by the Designated Representative of
each Member.
Article 27 -NOTICES
Any notice, demand, information, report, or item otherwise required, authorized, or provided
for in this Omnibus Agreement shall be given in writing and shall be deemed properly given if
(i) delivered personally, (ii)transmitted and received by telephone facsimile device and
confirmed by telephone, or (iii) sent by United States Mail,postage prepaid, to the Designated
Representative or equivalent for all Members at the address designated in the organization's
Emergency Contact Information Form.
Article 28 -TERM AND TERMINATION
A. This Omnibus Agreement is effective upon execution by two or more
Members commencing July 1, 2024, and shall remain in effect until
December 31, 2029. Thereafter, unless otherwise agreed upon,the
agreement may be extended in five(5)year increments upon concurrence of
the signatory Members.
B. A Member opting to terminate this Omnibus Agreement shall provide written
termination notification to the Regional Lead Coordinating Agency for all
Homeland Security Region 3 Mutual Aid Omnibus 2024 12 1 P a g e
Members. Notice of termination becomes effective upon receipt by the
Regional Lead Coordinating Agency. Any terminating Member shall remain
liable for all obligations incurred during its period of participation, until the
obligation is satisfied.
Homeland Security Region 3 Mutual Aid Omnibus 2024 13 1 P a g e
SIGNATURE PAGE
IN WITNESS WHEREOF,the Member hereto has caused this Omnibus Agreement for
Emergency Assistance to be executed by duly authorized representatives as of the date of their
signatures.
ADOPTED:
AGENCY NAME:
BOARD OF COUNTY COMMISSIONERS,
ATTEST: MASON COUNTY, WASHINGTON
McKenzie Smith, Clerk of the Board Pat Tarzwell, Chair
APPROVED AS TO FORM:
Randy Neatherlin,Vice-Chair
Ti rnriteh tef De a uting
Attorney
Sharon Trask, Commissioner
Homeland Security Region 3 Mutual Aid Omnibus 2024 14 I P a g e
Mason County
Agenda Request Form
issa
To: Board of Mason County Commissioners Item No.
From: Jennifer Beierle Ext: 532
Department: Central Services Briefing:
Action Agenda: ❑
Public Hearing: ❑
Special Meeting: ❑
Briefing Date(s): 06/01/26 Agenda Date(s): Click or tap here to enter text.
Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ IT ❑ Risk ❑ Other
(Please ensure proper internal review channels have been followed, this is the responsibility of the
requesting Department)
Item:
Mason County Monthly Financial Report for April 2026
Background/Executive Summary:
Review of Cash Balances, and Budget to Actual Revenues and Expenditures for all County Funds through
April 2026.
Associated Costs/Budget Impact(amount, funding source,budget amendment, etc.):
Budget to Actual Comparison of 2025 &2026
Public Outreach:
N/A
Requested Action:
N/A
Attachment(s):
Mason County Monthly Financial Report for April 2026
APRILMASON COUNTY MONTHLY
FINANCIAL REPORT 2026
J:\Financials\2026 Financials\2026 April Financial Report
MASON COUNTY MONTHLY FINANCIAL
REPORT APRIL 2026
2025 vs 2026 Current Expense Revenue Comparison
Revenue Revenue
Department Name 2025 Budget Collected Uncollected %2025 2026 Budget Collected Uncollected %2026 Actual dif 2025
Through End Throuh End Revenue g Revenue vs 2026
of Month of Month
WSU Extension 22,000 12,821 (9,179) 58% 45,000 15,318 (29,682) 34% 2,497
Assessor 7,000 - (7,000) 0% 7,000 - (7,000) 0% -
Auditor 1,082,300 450,475 (631,825) 42% 1,324,988 713,796 (611,192) 54% 263,321
Emergency Management 51,033 68,058 17,025 133% 50,400 22,147 (28,253) 44% (45,911)
Facilities&Grounds - 200 - 0% - 555 555 0% 355
Human Resources - - 0% - - - 0% -
Clerk 379,752 81,356 (298,396) 21% 379,752 73,601 (306,151) 19% (7,755)
Commissioners - 0% - - 0% -
Support Services 101,681 - (101,681) 0% - 21 21 0% 21
District Court 871,817 310,450 (561,367) 36% 771,235 254,606 (516,629) 33% (55,844)
Community Development 3,213,262 813,533 (2,399,729) 25% 2,794,700 633,685 (2,161,015) 23% (179,848)
Historical Preservation 13,000 4,353 (8,647) 33% 13,000 4,404 (8,596) 34% 51
Parks&Trails 69,450 18,862 (50,589) 27% 69,450 25,494 (43,956) 37% 6,633
Juvenile Court Services 1,345,110 533,485 (811,625) 40% 1,350,638 533,271 (817,367) 39% (214)
Prosecutor 238,314 70,349 (167,965) 30% 246,885 71,895 (174,990) 29% 1,545
Victim Witness - - 0% 54,246 10,643 (43,603) 20% 10,643
Child Support Enforcement 179,558 26,079 (153,479) 15% 115,000 41,529 (73,471) 36% 15,450
Coroner 55,000 38,580 (16,420) 70% 99,000 43,977 (55,023) 44% 5,397
Sheriff 844,957 242,443 (602,514) 29% 1,331,007 324,101 (1,006,906) 24% 81,658
Indigent Defense 240,767 139,210 (101,557) 58% 306,274 206,655 (99,619) 67% 67,445
Superior Court 137,494 66,084 (71,410) 48% 125,202 50,081 (75,121) 40% (16,002)
Family Court 2,500 584 (1,916) 23% 2,500 448 (2,052) 18% (136)
Therapeutic Court 763,421 126,718 (636,703) 17% 779,676 147,207 (632,469) 19% 20,489
Treasurer 29,874,875 12,307,930 (17,566,945) 41% 31,712,713 12,852,519 (18,860,194) 41% 544,589
Non Departmental 4,723,426 1,664,040 (3,059,386) 35% 6,519,227 1,660,329 (4,858,898) 25% (3,711)
Totals $ 44,216,717 $ 16,975,609 $ (27,241,308) 38% $ 48,097,893 $ 17,686,283 $ (30,411,610) 37% 710,674
Unaudited *Benchmark for Month is 33.33% :1
J:\Financials\2026 Financials\2026 April Financial Report 2
MASON COUNTY MONTHLY FINANCIAL
REPORT kPR[1. 2026
Treasurer Department Receipts
Treasurer#001-260-000 2025 2025 YTD This Month %2025 2026 Budget 2026 YTD This Month %2026
REAL&PERSONAL PROPERTY TAXES 10,664,2301 5,145,946 4,026,822 48% 10,847,243 5,349,362 4,271,372 49%
SALESTAXTITLE PROPERTY - 0 0% - - 0 0%
LOCAL RETAIL SALES&USE TAX 9,500,000 3,047,749 680,225 32% 9,600,000 3,173,985 740,799 33%
LOCAL PUBLIC SAFETY-CITY 53,000 18,262 4,428 34% 55,000 18,751 4,382 34%
CRIMINALJUSTICE 1,000,000 352,709 80,432 35% 1,100,000 366,198 85,460 33%
LEASEHOLD EXCISE TAX 35,000 8,397 106 24% 35,000 9,733 348 28%
FOREST EXCISE TAX 250,000 6,857 0 3% 250,000 - 0 0%
FRANCHISE FEES 420,000 65,064 0 15% 200,000 120,022 30,056 60%
PAYMENT IN LIEU OF TAX/B OF L 400,000 - 0 0% 400,000 - 0 0%
PUD PRIVILEGE TAX 875,000 961,624 0 110% 950,000 1,015,579 0 107%
DNR OTHER TRUST 2 70,100 193,304 62,437 276% - - 0 0%
CRY-COUNTY ASSISTANCE 1,750,000 333,948 0 19% 2,100,000 245,323 0 12%
DNR PILT NAP/NRCA 2,500 - 0 0% 3,200 - 0 0%
CRIMINALJUSTICE-COUNTIES 750,000 397,414 198,686 53% 785,000 427,710 213,825 54%
ADULT COURT COST-JUVENILE OFFE 4,000 1,301 325 33% 4,000 1,312 328 33%
CRIMINALJST-MARIJUANA ENFORCE 145,000 33,849 0 23% 130,000 28,919 0 22%
DUI-OTHER CRIMINAL JUSTICE A 10,000 3,964 1,982 40% 8,000 5,532 2,766 69%
LIQUOR/BEER EXCISE TAX 165,000 77,880 40,375 47% 125,000 75,038 39,863 60%
LIQUOR CONTROL BOARD PROFITS 200,000 50,221 0 25% 200,000 50,143 0 I 25%
IN LIEU OF-CITY OF TACOMA 230,000 78,932 20,894 34% 250,000 82,192 22,993 33%
TREASURER'S FEES 10 - 0 0% - (11) 0 0%
TREASURER FEES CLEAN WATER DIS 1,850 - 0 0% 1,850 - 0 0%
PAYMNT FOR SRVCS-MASON LK DIST 400 - 0 0% 425 - 0 0%
PAYMNT FOR SRVCS-SPENCER LK FND 150 - 0 0% 175 - 0 0%
PAYMNT FOR SRVCS-ISLAND LK FND - - 0 0% 175 - 0 0%
CHARGES FOR SRVCS-MACECOM 1,800 - 0 0% 1,800 - 0 0%
RETURNED REMITTANCE(NSF)FEES 3,500 1,490 440 43% 3,500 1,120 360 32%
REET COLLECTION FEES 145,000 45,873 18,770 32% 145,000 40,587 10,897 28%
REET COLLECTIONS COSTS 8,000 2,425 780 30% 8,500 2,343 668 28%
TREAS.FIRE PROTECTION ASSESSM 15,000 7,799 5,168 52% 15,000 10,810 7,775 72%
TREAS OTHER WORD PROCESSING 50 11 10 21% 25 - 0 0%
J:\Financials\2026 Financials\2026 April Financial Report 3
Treasurer Department Receipts
Treasurer#001-260-000 2025 2025 YTD This Month %2025 2026 Budget 2026 YTD This Month %2026
PUBLIC DISCLOSURE CHGS SRVCS - 0 0% - - 0 0%
DATA PROCESSING SERVICES - 0 0% - - 0 0%
GAMBLING TAX PENALTY - 0 0% - - 0 0%
REAL&PERSONAL PENALTY 125,000 30,205 7,460 24% 110,000 39,524 13,715 36%
PERSONAL PROP FILING PEN 30,000 8,564 4,113 29% 30,000 7,551 3,671 25%
PENALTY ON REAL&PERSONAL PRO - 0 0% - - 0 0%
FAILURE TO LIST PERSONAL PROP - 0 0% - - 0 0%
INTEREST&OTHER EARNINGS 950,000 627,253 157,068 66% 1,250,000 557,137 121,764 45%
INVESTMENT SERVICE FEES(TREAS. 35,000 12,453 3,195 36% 35,000 12,047 2,925 34%
INT.ON CONT.NOTES-ACCTS.HELD,S 35,000 14,735 3,523 42% 35,000 8,548 1,902 24%
LEASEHOLD EXCISE TAX INTEREST 25 4 0 18% 10 5 0 46%
EXCISE INTEREST 100 313 0 313% 100 51 7 51%
INV PURCHASED INT - (8,103) (4,157) 0% - (4,056) (1,923) 0%
INTEREST ON DELINQUENT PR TAX 500,000 244,479 98,659 49% 500,000 181,563 76,705 36%
RENTS/LEASES-DNR TRUST - 0 0% - - 0 0%
RENTS/LEASES-DNR TMBR TRUSTI - I 0 0% - - 0 0%
UNCLAIMED MONEY/PROCEEDS-SALES 375,000 134 250 0% 125,000 6,608 0 5%
CASH ADJUSTMENTS/OVER-UNDER 500 7 (54)1 1% - (129) (151)1 0%
TAX DISTRIBUTION ROUNDING 100 (34) (27) -34% - (46) (38) 0%
MISCELLANEOUS-OTHER REVENUE 100 3 0 3% - (27) 0 0%
STATE SHARED REVENUE - 0 0% - - 0 0%
ROAD DIVERSION 1,080,000 520,062 403,493 48% 2,160,000 1,056,232 842,420 49%
LEASEHOLD EXCISE TAX 2,000 777 12 39% 2,000 (1,624) 75 -81%
TIMBER EXCISE TAX 20,000 752 0 4% 20,000 (35,043) 0 -175%
DNRPILT NAP/NRCA 300 - 0 0% - (368) 0 0%
DNR OTHER TRUST 2 50 0 0 1% 110 (10) 0 -9%
OTHER INT-DNR INTEREST 110 66 29 60% 100 (183) 2 -183%
RENTS&LEASES/DNR OTHR TRST 1 2,000 9 0 0% 6,500 3,741 260 58%
RENTS&LEASES-DNR TMBR TRST 1 20,000 21,228 6,860 106% 220,000 (3,647) 0 -2%
Grand Total $29,874,875 12,307,929 $5,822,302'x, 41% $31,712,713 12,852,519 $6,493,228 41%
Unaudited *Benchmark for Month is 33.33%
J:\Financials\2026 Financials\2026 April Financial Report 4
MASON COUNTY MONTHLY FINANCIAL APRIL 2026
REPORT
2025 vs 2026 Current Expense Expenditure Comparison
Expenditures Expenditures Unexpended
2025 Budget through End of Unexpended %2025 2026 Budget through End of Budget %2026 Actual dif 2025 vs
Department Name 8 Pg 8 B zozs
Month Budget Authority Month Authority
WSU Extension 404,878 107,281 297,597 26% 437,175 87,938 349,237 20% (19,344)
Assessor 1,608,770 584,933 1,023,837 36% 1,703,996 609,860 1,094,136 36% 24,927
Auditor 2,297,149 683,282 1,613,867 30% 2,389,150 669,373 152,981 28% (13,909)
Emergency Management 509,238 123,958 385,280 24% 516,762 114,508 402,254 22% (9,450)
Facilities&Grounds 1,821,885 509,546 1,312,339 28% 1,812,122 514,137 1,297,985 28% 4,591
HR/Risk Mngt 1,028,667 291,685 736,982 28% 1,046,505 311,399 735,106 30% 19,714
1EOFF 100,000 24,306 75,694 24% 100,000 67,558 32,442 68% 43,253
Clerk 1,252,646 366,543 886,103 29% 1,299,472 400,587 898,885 31% 34,044
Commissioners 456,073 146,752 309,321 32% 463,284 147,946 315,338 32% 1,195
Support Services 1,277,239 400,505 876,734 31% 1,208,333 360,156 848,177 30% (40,350)
District Court 1,793,513 524,715 1,268,798 29% 1,699,660 493,094 1,206,566 29% 131,621)
Community Development 3,849,252 1,092,347 2,756,905 28% 3,648,692 995,237 2,653,455 27% 197,110)
Historical Preservation 31,750 6,463 25,287 20% 23,750 6,044 17,706 25% (419)
Parks&Trails 967,075 279,987 687,088 29% 715,042 252,625 462,417 35% (27,362)
Juvenile Court Services 2,317,544 695,736 1,621,808 30% 2,430,119 724,348 1,705,771 30% 28,612
Prosecutor 2,680,572 778,084 1,902,488 29% 2,723,202 765,101 1,958,101 28% (12,984)
Victim Witness 54,246 15,000 39,246 28% 15,000
Child Support Enforcement 179,661 35,178 144,483 20% 196,269 32,912 163,357 17% (2,266)
Coroner 722,175 216,867 505,308 30% 718,467 208,370 510,097 29% (8,497)
Sheriff 19,424,170 6,115,265 13,308,905 31% 19,744,699 6,211,166 13,533,533 31% 95,901
Courthouse Security 307,300 118,633 188,667 39% 352,300 129,648 222,652 37% 11,015
Indigent Defense 2,192,793 638,121 1,554,672 29% 2,381,162 910,520 1,470,642 38% 272,399
Superior Court 1,696,064 506,009 1,190,055 30% 1,749,689 557,590 1,192,099 32% 51,581
Family Court 2,500 2,500 0% 2,500 350 2,150 14% 350
Therapeutic Court 763843 225,256 538,587 29% 784,512 181,685 602,827 23% (43,572)
Treasurer 1,053,704 373,788 679,916 35% 1,092,199 412,730 679,469 38% 38,942
Non Departmental 6,657,504 2,267,945 4,389,559 34% 7,611,855 4,348,402 3,263,453 57% 2,080,457
Transfers Out to Other Funds 1,208,239 714,580 493,659 59% 592,889 61,634 531,255 10% (652,946)
Totals $ 56,604,204 $ 17,827,767 $ 38,776,437 31% $ 57,498,051 $ 19,589,917 $ 37,908,134 34% 1,762,150
Unaudited "Benrhmorkfer Manrh-;33-33'>
J:Winancials\2026 Financials\2026 April Financial Report 5
APRIL 2026
Six Year Specific Revenue Streams Comparison
4/30/2021 4/30/2022 4/30/2023 4/30/2024 4/30/2025 4/30/2026
Community Development Revenues 1,108,276 805,627 818,489 1,142,717 813,533 633,685
Detention &Correction Services 44,047 49,227 29,473 5,488 1,561 21,682 205.270.342.30.
Current Expense Property Taxes 5,414,146 5,388,054 4,911,005 4,945,299 5,145,946 5,349,362
Road Diversion Property Tax 520,017 505,699 512,784 506,842 520,062 1,056,232
County Road Property Tax 4,422,468 4,383,487 4,906,734 4,938,876 5,174,946 4,863,777 105.311.10.300000
Current Expense Sales Tax 2,393,494 2,667,698 2,860,194 2,944,898 3,047,749 3,173,985 001.260.000.313.11
Criminal Justice Taxes/Entitlements 699,877 735,655 746,348 780,525 789,237 829,670 see bottom of revenu,
Rural Sales & Use Tax Fund 301,585 325,775 350,474 361,694 370,981 385,287 103-313.18
400,000
350.000
300,000 -_
250.000
200,000
Com Srvcs-Homelessess Preven Filings 312,642 261,183 155,597 172,967 160,966 226,449 117.000.200.341.27..
350,000
300.000
250,000
200.000
10.000
Lodging (Hotel/Motel)Tax 169,600 227,177 222,013 268,614 191,950 235,584 163-313.31
350,000
300,000
250,000
200.000
150,000 {--��--I I I I -
10,000
REET 1 Excise Tax Only 528,373 582,622 357,513 404,787 441,472 390,117 350-318.34.300000
REET 2 Excise Tax Only 528,373 582,622 357,513 404,787 441,472 390,117
000000
000,000
500.000
450,000 40
31,000
0000 11
��
300,000
J:\Financials\2026 Financials\2026 April Financial Report 6
�,$ CObH
MASON COUNTY MONTHLY
FINANCIAL REPORT APRIL 2026
SALES TAX REVENUE COMPARISON REPORT
YEARLY SALES TAX REVENUE COMPARISION REPORT
REVENUE MONTH 2025 REVENUEI 2026 REVENUE I DIFFERENCE
JANUARY $ 785,859 $ 787,917 $ 2,058
FEBRUARY $ 870,704 $ 908,479 $ 37,775
MARCH $ 710,960 $ 736,790 $ 25,830
APRIL $ 680,225 $ 740,799 $ 60,574
MAY $ 824,620 $ - $ (824,620)
JUNE $ 812,896 $ - $ (812,896)
JULY $ 944,413 $ - $ (944,413)
AUGUST $ 1,319,050 $ - $ (1,319,050)
SEPTEMBER $ 985,870 $ - $ (985,870)
OCTOBER $ 902,396 $ - $ (902,396)
NOVEMBER $ 940,004 $ - $ (940,004)
DECEMBER $ 835,697 $ - $ (835,697)
TOTAL COLLECTED REVENUE $ 10,612,696 $ 3,173,985 PROJECTED END OF YEAR REVENUE
REVENUE BUDGETED $ 9,500,000 $ 9,600,000 $ 10,738,931
YET TO BE COLLECTED $ (6.426,015)
ANTICIPATED INCREASE $ 1,138,931
12 MONTH RQ V N 4.2%
PRIOR MO! 4.8%
J:\Financials\2026 Financials\2026 April Financial Report 7
�p�yoH C(,UNT
APRIL 2026
¶a i i . •
Current Expense Recap 4/30/2021 4/30/2022 4/30/2023 4/30/2024 4/30/2025 4/30/2026
General Fund Operating Reserves 10,044,540 10,044,540 10,191,954 11,249,909 12,229,352 12,708,992
Reserve-Historical Preservation 46,753
Reserve-Community Development 968,256
Reserve-Prisoner Welfare 55,712
Reserve-Sheriff Donations 137,803
Contingency Reserve 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000
Technology Replacement Reserves 200,000 264,295 386,000 400,000 400,000
Equipment&Vehicle Replacement Reserves 525,000 932,475 790,000 1,000,000 1,000,000 1,000,000
Accrued Leave Reserve 347,742 347,742 413,000 500,000 500,000 500,000
Capital Reserve 5,000,000 5,000,000 5,000,000 5,000,000
Current Expense Unreserved Cash 7,005,220 12,440,143 10,746,076 9,478,290 5,881,599 1,040,450
This Month Current Expense Cash 19,122,501 25,029,195 28,527,030 28,628,200 26,010,951 22,457,967
Adopted Budget on December 31st 53,464,511 62,188,434 68,492,402 72,294,546 70,816,717 72,097,893
Supplemental Appropriations
Total Budget including Supplementals 53,464,511 62,188,434 68,492,402 72,294,546 70,816,717 72,097,893
Budgeted Beginning Fund Balance 14,000,000 21,500,000 26,000,000 28,000,000 26,600,000 24,000,000
Budgeted Ending Fund Balance 12,780,888 18,628,587 21,319,029 20,331,142 14,212,513 14,599,842
Revenue Budgets 39,464,511 40,688,434 42,492,402 44,294,546 44,216,717 48,097,893
Revenues thru This Month of each year 15,211,745 16,275,769 16,477,123 16,542,918 16,975,609 17,686,283
Budgeted Revenues Received 39% 40% 39% 37% 38% 37%
Expenditure Budgets 40,683,623 43,559,847 47,173,373 51,963,404 56,604,204 57,498,051
Expenditures thru This Month of each year 12,428,155 13,158,817 14,674,340 15,354,024 17,827,767 19,589,917
Budgeted Expenditures Expended 31% 30% 31% 30% 31% 34%
8
J:\Financials\2026 Financials\2026 April Financial Report
Special Fund Cash Balances 4/30/2021 4130/2022 4/30/2023 4/30/2024 4/30/2025 4/30/2026
Rural County Sales&Use Tax Fund (.09) 1,217,342 1,599,615 2,084,546 2,331,329 3,353,061 4,439,916
Auditor's O&M 308,203 406,129 453,308 440,059 482,288 504,806
County Roads Fund 9,944,668 9,206,193 14,893,451 15,983,066 16,990,683 18,125,366
Paths&Trails 282,040 290,688 304,073 320,729 336,497 351,534
Election Equipment Holding 239,041 282,932 310,018 176,220 170,614 179,742
Crime Victims 211,977 207,104 182,907 178,642 176,216 126,504
Victim Witness Activities 21,736 9,776 7,247 307 307
Community Support Services Fund 1,228,808 1,728,432 2,027,304 1,765,156 1,378,671 2,057,239
Abatement/Repair/Demolition Fund 278,480 277,475 283,586 297,084 309,784 319,416
REET&Property Tax Admin Asst 72,275 82,779 86,827 77,488 62,989 48,349
National Forest Safety 6,308 1,304 47,053 57,031 41,356 50,106
Trial Court Improvement Fund 77,040 91,832 98,789 114,927 60,762 88,498
Sheriff's Boating Program 116,697 154,027 79,894 79,831 53,776 55,378
Narcotics Investigation 93,171 98,034 94,423 93,169 90,840 90,303
Mason County Clean Water District 26,372 265,654 256,854 247,359 215,832
Public Health Fund 1,231,186 1,734,947 2,919,539 3,884,405 4,355,639 4,388,532
American Rescue Plan Act 4,873,348 7,378,269 4,607,893 637,765 605,799
Law Library 55,792 46,253 35,735 25,516 15,022 2,668
Lodging(Motel/Hotel)Tax Fund 802,954 1,195,261 1,780,504 2,138,201 2,456,787 2,864,927
Mental Health Tax Fund 1,604,123 1,802,639 2,304,976 2,545,745 2,498,633 2,695,659
Treasurer's M&O Fund 83,788 174,849 201,929 225,538 240,989 224,383
Veterans Assistance 91,224 146,263 253,597 302,668 343,742 379,181
Skokomish Flood Zone 21,484 14,301 7,113 32,936
Mason Lake Management District 77,263 72,745 86,070 115,624 142,577 156,994
Spencer Lake Management District 9,356 8,909 15,182 15,539 13,981 12,029
Island Lake Management District 31,268 29,676 26,181 13,480 13,368 34,325
Capital Improvement/Reet 1 Fund 1,399,622 1,745,779 2,330,324 1,990,329 3,072,288 3,325,119
Capital Improvement/Reet 2 Fund 3,519,046 4,619,727 5,534,635 5,545,756 7,316,730 8,277,340
Mason County Landfill 1,163,830 2,386,763 2,923,586 4,102,261 5,181,513 6,775,298
N. Bay/Case Inlet Utility 1,575,363 1,917,543 2,666,185 3,484,255 4,131,247 4,377,383
Wastewater System Development 3,986
Rustlewood Sewer&Water 73,947 139,905 115,224 91,352 98,315 99,150
Beards Cove Water 555,998 630,926 966,391 1,025,295 1,146,780 1,336,757
Belfair WW&Water Reclamation 304,776 1,731,607 2,180,595 6,398,251 4,533,906 4,417,840
Reserve Landfill 444,540 443,221 440,527 450,153 446,640 453,717
Reserve Beards Cove Ulid 210,314 217,004
Storm Drain System Development 179,534 178,727
Information Technology 471,038 351,850 438,393 633,863 631,066 734,683
Equipment Rental&Revolving Fund 3,071,731 4,418,352 5,216,911 5,791,440 6,245,688 6,475,096
Unemployment Fund 141,240 178,413 191,118 208,423 265,069 289,406
TOTALS 31,221,190 43,521,700 59,232,064 65,800,815 67,542,947 74,579,275
J:\Financials\2026 Financials\2026 April Financial Report
Special Fund Cash Balances 4/30/2021 4/30/2022 4/30/2023 4/30/2024 4/30/2025 4/30/2026
Rural County Sales&Use Tax Fund (.09) 1,217,342 1,599,615 2,084,546 2,331,329 3,353,061 4,439,916
Auditor's O&M 308,203 406,129 453,308 440,059 482,288 504,806
County Roads Fund 9,944,668 9,206,193 14,893,451 15,983,066 16,990,683 18,125,366
Paths&Trails 282,040 290,688 304,073 320,729 336,497 351,534
Election Equipment Holding 239,041 282,932 310,018 176,220 170,614 179,742
Crime Victims 211,977 207,104 182,907 178,642 176,216 126,504
Victim Witness Activities 21,736 9,776 7,247 307 307
Community Support Services Fund 1,228,808 1,728,432 2,027,304 1,765,156 1,378,671 2,057,239
Abatement/Repair/Demolition Fund 278,480 277,475 283,586 297,084 309,784 319,416
REET&Property Tax Admin Asst 72,275 82,779 86,827 77,488 62,989 48,349
National Forest Safety 6,308 1,304 47,053 57,031 41,356 50,106
Trial Court Improvement Fund 77,040 91,832 98,789 114,927 60,762 88,498
Sheriff's Boating Program 116,697 154,027 79,894 79,831 53,776 55,378
Narcotics Investigation 93,171 98,034 94,423 93,169 90,840 90,303
Mason County Clean Water District 26,372 265,654 256,854 247,359 215,832
Public Health Fund 1,231,186 1,734,947 2,919,539 3,884,405 4,355,639 4,388,532
American Rescue Plan Act 4,873,348 7,378,269 4,607,893 637,765 605,799
Law Library 55,792 46,253 35,735 25,516 15,022 2,668
Lodging(Motel/Hotel)Tax Fund 802,954 1,195,261 1,780,504 2,138,201 2,456,787 2,864,927
Mental Health Tax Fund 1,604,123 1,802,639 2,304,976 2,545,745 2,498,633 2,695,659
Treasurer's M&O Fund 83,788 174,849 201,929 225,538 240,989 224,383
Veterans Assistance 91,224 146,263 253,597 302,668 343,742 379,181
Skokomish Flood Zone 21,484 14,301 7,113 32,936
Mason Lake Management District 77,263 72,745 86,070 115,624 142,577 156,994
Spencer Lake Management District 9,356 8,909 15,182 15,539 13,981 12,029
Island Lake Management District 31,268 29,676 26,181 13,480 13,368 34,325
Capital Improvement/Reet 1 Fund 1,399,622 1,745,779 2,330,324 1,990,329 3,072,288 3,325,119
Capital Improvement/Reet 2 Fund 3,519,046 4,619,727 5,534,635 5,545,756 7,316,730 8,277,340
Mason County Landfill 1,163,830 2,386,763 2,923,586 4,102,261 5,181,513 6,775,298
N. Bay/Case Inlet Utility 1,575,363 1,917,543 2,666,185 3,484,255 4,131,247 4,377,383
Wastewater System Development 3,986
Rustlewood Sewer&Water 73,947 139,905 115,224 91,352 98,315 99,150
Beards Cove Water 555,998 630,926 966,391 1,025,295 1,146,780 1,336,757
Belfair WW&Water Reclamation 304,776 1,731,607 2,180,595 6,398,251 4,533,906 4,417,840
Reserve Landfill 444,540 443,221 440,527 450,153 446,640 453,717
Reserve Beards Cove Ulid 210,314 217,004
Storm Drain System Development 179,534 178,727
Information Technology 471,038 351,850 438,393 633,863 631,066 734,683
Equipment Rental&Revolving Fund 3,071,731 4,418,352 5,216,911 5,791,440 6,245,688 6,475,096
Unemployment Fund 141,240 178,413 191,118 208,423 265,069 289,406
TOTALS 31,221,190 43,521,700 59,232,064 65,800,815 67,542,947 74,579,275
J:\Financials\2026 Financials\2026 April Financial Report
�N�N cul N�,y
APRIL 2026
Current Expense Recap 4/30/2021 4/30/2022 4/30/2023 4/30/2024 4/30/2025 4/30/2026
General Fund Operating Reserves 10,044,540 10,044,540 10,191,954 11,249,909 12,229,352 12,708,992
Reserve-Historical Preservation 46,753
Reserve-Community Development 968,256
Reserve-Prisoner Welfare 55,712
Reserve-Sheriff Donations 137,803
Contingency Reserve 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000
Technology Replacement Reserves 200,000 264,295 386,000 400,000 400,000
Equipment&Vehicle Replacement Reserves 525,000 932,475 790,000 1,000,000 1,000,000 1,000,000
Accrued Leave Reserve 347,742 347,742 413,000 500,000 500,000 500,000
Capital Reserve 5,000,000 5,000,000 5,000,000 5,000,000
Current Expense Unreserved Cash 7,005,220 12,440,143 10,746,076 9,478,290 5,881,599 1,040,450
This Month Current Expense Cash 19,122,501 25,029,195 28,527,030 28,628,200 26 010,951 22,457,967
Adapted Budget on December 31st 53,464,511 62,188,434 68,492,402 72,294,546 70,816,717 72,097,893
Supplemental Appropriations
Total Budget including Suppiementals 53,464,511 62,188,434 68,492,402 72,294,546 70,816,717 72,097,893
Budgeted Beginning Fund Balance 14,000,000 21,500,000 26,000,000 28,000,000 26,600,000 24,000,000
Budgeted Ending Fund Balance 12,780,888 18,628,587 21,319,029 20,331,142 14,212,513 14,599,842
Revenue Budgets 39,464,511 40,688,434 42,492,402 44,294,546 44,216,717 48,097,893
Revenues thru This Month of each year 15,211,745 16,275,769 16,477,123 16,542,918 16,975,609 17,686,283
Budgeted Revenues Received 39% 40% 39% 37% 38% 37%
Expenditure Budgets 40,683,623 43,559,847 47,173,373 51,963,404 56,604,204 57,498,051
Expenditures thru This Month of each year 12,428,155 13,158,817 14,674,340 15,354,024 17,827,767 19,589,917
Budgeted Expenditures Expended 31% 30% 31% 30% 31% 34%
9
J:\Financials\2026 Financials\2026 April Financial Report
MASON COUNTY MONTHLY FINANCIAL
REPORT APRIL 2026
2025 vs 2026 Motor Pool Expenditure Comparison
FUND OR DEPARTMENT 2025 Expenditures Unexpended %2025 2026 Expenditures Unexpended %2026
Budget through End of Budget Budget through End of Budget
Month Authority Month Authority
WSU 2,210 160 2,050 7.22% 2,079 26 2,053 1.24%
ASSESSOR 25,003 11,259 13,744 45.03% 30,618 9,559 21,059 31.22%
EMERGENCY MANAGEMENT 4,180 2,801 1,379 67.01% 2,786 3,054 -268 109.63%
FACILITIES&GROUNDS 64,815 14,812 50,003 22.85% 54,521 11,030 43,491 20.23%
COMMUNITY DEVELOPMENT 50,750 14,592 36,158 28.75% 63,121 18,335 44,786 29.05%
PARKS&TRAILS 42,320 14,604 27,716 34.51% 38,491 9,386 29,105 24.38%
JUVENILE COURT SERVICES 18,201 1,770 16,431 9.73% 21,739 7,597 14,142 34.95%
PROSECUTOR 1,393 161 1,232 11.53% 879 26 853 2.97%
CORONER 50,993 8,483 42,510 16.64% 27,921 6,008 21,913 21.52%
SHERIFFADMIN 1,761,781 462,940 1,298,841 26.28% 1,623,949 410,126 1,213,823 25.25%
Total 001 GENERAL FUND 2,021,646 531,581 1,490,065 26.29% 1,866,104 475,146 1,390,958 25.46%
SHERIFF'S BOATING PROGRAM 880 26 854 2.97% 0 26 -26 0%
NARCOTICS INVESTIGATION FUND 0% 0%
COMMUNITY SERVICES HEALTH 77,658 18,311 59,347 23.58% 78,111 34,621 43,490 44.32%
AMERICAN RESCUE PLAN ACT 0 0% 0 0%
TOTAL SPECIAL FUNDS 78,538 18,337 60,201 23.35% 78,111 34,647 43,464 44.36%
Total GENERAL FUND&SPECIAL FUNDS 2,100,184 549,918 1,550,266 26.18% 1,944,215 509,793 1,434,422 26.22%
2025 Expenditures Unexpended %2025 2026 Expenditures Unexpended %2026
TOTAL MOTOR POOL EXPENDITURES BY Budget through End of Budget Budget through End of Budget
OBJECT CODE Month Authority Month Authority
MOTOR POOL SALARIES&BENEFITS 0 0 0 0% 0 0 0 0%
MOTOR POOL SUPPLIES 44,500 27,745 16,755 62.35% 44,500 36,599 7,901 82.25%
MOTOR POOL FUEL 408,033 99,156 308,877 24.30% 420,955 119,224 301,731 28.32%
MOTOR POOL LEASE 811,199 262,812 548,387 32.40% 1,054,045 281,912 772,133 26.75%
MOTOR POOL MAINT-MONTHLY 37,821 2,441 35,380 6.45% 694 3,242 -2,548 467.12%
MOTOR POOL REPAIRS&MISC. 64,547 35,842 28,705 55.53% 68,400 34,265 34,135 50.10%
MOTOR POOL INSURANCE 33,220 1,794 31,426 5.40% 0 0 0 0%
MOTOR POOL CAPITAL LEASE 34,000 37,940 -3,940 111.59% 6,000 0 6,000 0.00%
MOTOR POOL CAP UPFIT 666,864 82,189 584,675 12.32% 349,621 34,552 315,069 9.88%
Total GENERAL FUND&HEALTH FUND 2,100,184 549,918 1,550,266 26.18% 1,944,215 509,793 1,434,422 26.22%
Unaudited *Benchmark for month is 33.33%
J:\Financials\2026 Financials\2026 April Financial Report 10
MASON COUNTY MONTHLY FINANCIAL
REPORT APRIL 2026
2025 vs 2026 Special and Other Funds Revenue Comparison
Revenue Revenue
Fund Fund Name 2025 Budget Collected Uncollected %20?5 2026 Budget Collected Uncollected %2026 Actualdif 2025
No. Through End Revenue Through End Revenue vs 2026
of Month of Month
103 Sales&Use Tax 1,255,000 415,773 (839,227) 33% 1,260,000 436,137 (823,863) 35% 20,363
104 Auditor's O&M 90,250 24,188 (66,062) 27% 95,250 25,307 (69,943) 27% 1,119
105 County Road 20,085,213 7,881,970 (12,203,243) 39% 24,414,540 6,292,863 (18,121,677) 26% (1,589,107)
106 Paths 8,Tralls 15,600 5,713 (9,887) 37% 15,888 5,603 (10,285) 35% (110)
107 RID Shetland Road 0% 250,000 (250,000) 0% -
109 Election Equipment Holdings 89,000 34,777 (54,223) 39% 93,000 69,001 (23,999) 74% 34,224
110 Crime Victims 59,010 35,515 (23,495) 60% 34,010 18,356 (15,654) 54% (17,159)
114 Victim Witness Activities 54,646 (54,646) 0% 0%
117 Community Support Services 4,594,841 1,059,953 (3,534,888) 23% 4,478,373 1,291,596 (3,186,777) 29% 231,642
118 Abatement 15,600 4,333 (11,267) 28% 13,000 3,767 (9,233) 29% (566)
120 REET&Property Tax Admin 21,850 6,332 (15,518) 29% 20,500 5,847 (14,653) 29% (485)
134 National Forest Safety 24,000 - (24,000) 0% - 24,673 24,673 0% 24,673
135 Trial Court Improvements 23,000 5,597 (17,403) 24% 23,000 11,196 (11,804) 49% 5,599
141 Sheriffs Boating Program 55,463 - (55,463) 0% 55,463 (55,463) 0%
142 Narcotics Investigation Fund 6,500 74 (6,426) 1% 8,700 47 (8,653) 1% (28)
145 Mason County Clean Water District 190,000 92,742 (97,258) 49% 190,000 93,280 (96,720) 49% 538
150 Community Services Health 5,341,756 1,274,886 (4,066,870) 24% 5,317,667 1,218,428 (4,099,239) 23% (56,459)
155 American Rescue Plan Act 50,000 10,655 (39,345) 21% 21,000 1,450 (19,550) 7% (9,205)
160 Law Library 23,260 10,404 (12,856) 45% 43,260 9,292 (33,968) 21% (1,113)
163 Lodging Tax(Hotel/Motel) 880,000 222,144 (657,856) 25% 880,000 265,245 (614,755) 30% 43,101
164 Mental Health 1,454,701 560,564 (894,137) 39% 1,548,640 571,132 (977,508) 37% 10,568
180 Treasurer's M&O Fund 229,200 136,036 (93,164) 59% 228,700 136,823 (91,877) 60% 787
190 Veterans Assistance 156,339 77,081 163,176 49% 158,844 77,864 (80,980) 49% 783
192 Skokomish Flood Zone - - - 0% - - - 0% -
194 Mason Lake Mngmt Dist#2 47,759 20,624 (27,135) 43% 79,947 22,585 (57,362) 28% 1,961
195 Spencer Lake Mngmt Oist 43 18,124 8,428 (9,696) 47% 19,006 9,416 (9,590) 50% 987
199 Island Lake Mngmt Dist#1 500 187 (313) 37% 50,350 23,929 (26,421) 48% 23,742
350 REET 1 Capital Improvements 2,281,470 1,127,091 (1,154,379) 49% 1,635,700 429,619 (1,206,081) 26% (697,472)
351 REET 2 Capital Improvements 1,810,500 541,193 (1,269,307) 30% 1,760,500 487,037 (1,273,463) 28% (54,155)
402 Mason County Landfill 7,155,539 2,499,543 (4,655,996) 35% 7,502,110 2,630,451 (4,871,659) 35% 130,909
403 N.Bay/Case Inlet Utility 2,397,965 944,575 (1,453,390) 39% 2,365,671 891,833 (1,473,838) 38% (52,742)
411 Rustlewood Sewer&Water 1,017,030 117,688 (899,342) 12% 1,077,329 139,482 (937,847) 13% 21,793
412 Beards Cove Water 369,429 108,240 (261,189) 29% 655,284 129,333 (525,951) 20% 21,093
413 Belfair WW&Water Reclamation 3,211,402 401,582 (2,809,820) 13% 2,420,134 615,694 (1,804,440) 25% 214,113
428 Reserve Landfill 13,109 6,360 (6,749) 49% 17,099 5,449 (11,650) 32% (911)
500 Information Technology Dept 1,300,000 650,000 (650,000) 50% 1,330,000 665,000 (665,000) 50% 15,000
501 Equipment Rental&Revolving 2,156,656 664,718 (1,491,938) 31% 2,508,137 870,772 (1,637,365) 35% 206,054
502 Unemployment Fund 80,358 - (80,358) 0% 82,106 - (82,106) 0% -
Totals $ 56,575,070 S 18,948,967 $ (37,383,669), 33% $ 60,653.208 17,478,505 $ (43,174,703) 29% (1,470,463)
Unaudited 'Benchmark for Month is 33.33%
J:1Financialst2026 Financials\2026 April Financial Report 11
MASON COUNTY MONTHLY FINANCIAL
i. REPORT APRIL 2026
2025 vs 2026 Special and Other Funds Expenditure Comparison
Expenditures Expenditures
Fund Actual dif 2025
� Fund Name 2025 Budget through End of Unexpended %2025 2026 Budget through End of Unexpended %2026 va 2020
Month Budget Authority Month Budget Authority
103 Sales&Use Tax 683,143 53,049 630,094 8% 470,614 150,710 319,904 32% 97,661
104 Auditor's O&M 126,661 50,365 76,296 40% 135,195 59,608 75,587 44% 9,243
105 County Road 23,536,399 5,215,216 18,321,183 22% 30,276,612 4,433,996 25,842,616 15% (781,221)
106 Paths&Trails 2,546 576 1,970 23% 2,390 598 1,793 25% 22
107 RID Shetland Road - 0% - - - 0% -
109 Election Equipment Holdings 100,841 27,427 73,414 27% 89,916 27,502 62,414 31% 75
110 Crime Victims 113,717 29,622 84,095 26% 107,712 36,784 70,928 34% 7,161
114 Victim Witness Activities 54,646 - 54,646 0% - - - 0%
117 Community Support Services 4,592,425 1,464,590 3,127,835 32% 5,204,120 1,125,489 4,078,631 22% (339,101)
118 Abatement 54,401 342 54,059 1% 54,267 1,569 52,698 3% 1,227
120 BEET&Property Tax Admin 101,850 27,145 74,705 27% 95,500 28,721 66,779 30% 1,575
134 National Forest Safety 59,000 4,746 54,254 8% 21,000 3,171 17,829 15% (1,575)
135 Trial Court Improvements 73,925 60,034 13,891 81% 23,000 194 22,806 1% (59,840)
141 Sheriffs Boating Program 55,030 6,187 48,843 11% 65,422 3,071 62,351 5% (3,116)
142 Narcotics Investigation Fund 105,684 908 104,776 1% 16,363 600 15,764 4% (309)
145 Mason County Clean Water District 192,354 74 192,281 0% 2,309 116 2,193 5% 42
150 Community Services Health 5,352,870 1,656,097 3,696,773 31% 5,627,710 2,107,307 3,520,403 37% 451,210
155 American Rescue Plan Act 2,050,000 15,071 2,034,929 1% - 5,632 (5,632) 0% (9,439)
160 Law Library 38,035 11,573 26,462 30% 39,706 12,270 27,436 31% 697
163 Lodging Tax(Hotel/Motel) 1,073,466 200,412 873,054 19% 1,272,848 153,441 1,119,407 12% (46,971)
164 Mental Health 1,620,457 608,323 1,012,134 38% 1,021,594 218,538 803,056 21% (389,785)
180 Treasurer's M&O Fund 429,200 41,773 387,427 10% 363,700 60,893 302,807 17% 19,120
190 Veterans Assistance 426,339 44,962 381,377 11% 458,844 53,034 405,810 12% 8,072
192 Skokomish Flood Zone - - 0% - - - 0% -
194 Mason Lake Mngmt Dist#2 107,759 8,974 98,785 8% 107,617 202 107,415 0% (8,772)
195 Spencer Lake Mngmt Dist#3 31,124 258 30,866 1% 32,006 215 31,792 1% (43)
199 Island Lake Mngmt Dist#1 12,500 201 12,300 2% 60,350 663 59,687 1% 463
350 REST 1 Capital Improvements 4,725,787 984,367 3,741,420 21% 2,390,867 207,439 2,183,428 9% (776,928)
351 BEET 2 Capital Improvements 3,062,316 5,473 3,056,843 0% 4,679,589 12,103 4,667,486 0% 6,630
402 Mason County Landfill 7,794,103 2,228,777 5,565,326 29% 8,148,032 2,111,723 6,036,309 26% (117,055)
403 N.Bay/Case Inlet Utility 2,621,952 432,211 2,189,741 16% 3,221,731 514,373 2,707,358 16% 82,161
411 Rustlewood Sewer&Water 956,096 100,265 855,831 10% 1,076,657 144,903 931,754 13% 44,638
412 Beards Cove Water 519,941 48,100 471,841 9% 970,653 60,518 910,135 6% 12,418
413 Belfair WW&Water Reclamation 4,811,670 595,948 4,215,722 12% 3,323,275 371,885 2,951,390 11% (224,063)
428 Reserve Landfill 252,001 2,190 249,811 1% 236,956 4,525 232,431 2% 2,334
500 information Technology Dept 1,559,948 510,870 1,049,078 33% 1,579,167 467,763 1,111,404 30% (43,107)
501 Equipment Rental&Revolving 2,880,765 713,204 2,167,561 25% 4,016,064 701,153 3,314,911 17% (12,051)
502 Unemployment Fund 280,358 20,196 260,162 7% 282,106 10,421 271,685 4% (9,775)
Totals $70,459,309 $15,169,526 $ 55,289,783 22% $ 75,473,892 $ 13.091,125 $ 62,382,767 17% (2,078,401)
Unaudited *Benchm"-
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MASON COUNTY MONTHLY
FINANCIAL REPORT APRIL 2026
OUTSTANDING COUNTY DEBT
ORIGINAL APRX
ORIGINATION LOAN INTEREST MATURITY
NAME OF BOND OR LOAN YEAR AMOUNT RATE FUND BALANCE YEAR
MASON COUNTY LTGO 2013 B-JAIL 2014 1,620,000 3.00% REET 1 350 710,000 2033
MAS0144-2-1 PUBLIC WORKS BOND FUND 2016 8,370,000 2.12% COUNTY ROADS 105 1,885,000 2027
N BAY CASE INLET LTGO REF 2017 2018 4,435,000 3.50% NORTH BAY SEWER 403 3,385,000 2042
WATER METER BEARDS COVE'18A 2019 166,000 2.75% BEARDS COVE WATER 412 148,333 2058
WATER METER BEARDS COVE'19 2019 107,400 3.13% BEARDS COVE WATER 412 96,790 2059
MASON COUNTY LTGO 2021 REF BOND 2021 3,167,955 1.06% BELFAIR SEWER 413 1,644,370 2030
MASON COUNTY LTGO 2020B REF BOND 2021 1,175,385 1.72% RUSTLEWOOD FUND 411 1,009,890 2048
MASON COUNTY LTGO 2020A REF BOND 2021 7,259,095 1.00% REET 1 350 &BELFAIR SEWER 413 3,360,065 2032
MASON COUNTY:BELFAIR SEWER EXT-DOC 2020 2,648,452 0.54% BELFAIR SEWER 413 2,272,138 2039
TOTAL COUNTY DEBT AT END OF MONTH 14,511,586
AS OF May 27, 2021
REMAINING NON VOTED DEBT CAPACITY 107,238,013
VOTED DEBT CAPACITY 95,923,650
REMAINING COUNTY DEBT CAPACITY 203,161,663
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