HomeMy WebLinkAbout2026/05/04 - Briefing Packet MASON COUNTY COMMISSIONER BRIEFING INFORMATION
FOR THE WEEK OF
May 4, 2026
In the spirit of public information and inclusion, the attached is a draft of information for
Commissioner consideration and discussion at the above briefing.
This information is subject to change, additions and/or deletion, and is not all inclusive of
what will be presented to the Commissioners.
Please see draft briefing agenda for schedule.
1854
Commission meetings are live streamed at http://www.masonwebtv.com/ and public comment is accepted
via email msmith@masoncountywa.gov; mail to Commissioners Office, 411 N 5th Street, Shelton, WA
98584; or phone at (360) 427-9670 ext. 419. If you need to listen to the Commission meeting via
telephone, please provide your telephone number to the Commissioners’ office no later than 4:00 p.m. the
Friday before the meeting. If special accommodations are needed, contact the Commissioners' office at
Shelton (360) 427-9670 ext. 419
Briefing Agendas are subject to change, please contact the Commissioners’ office for the most recent
version.
Last printed 04/30/26 at 11:14 AM
BOARD OF MASON COUNTY COMMISSIONERS
DRAFT BRIEFING MEETING AGENDA
411 North Fifth Street, Shelton WA 98584
Week of May 4, 2026
Monday
Noon WA State Association of Counties Zoom Meeting*
Virtual Assembly
*This is being noticed as a Special Commission meeting because a quorum of the Mason County Commission may
attend this event and notification is provided per Mason County Code Chapter 2.88.020 - Special Meetings.
Monday, May 4, 2026
Zoom link available on the Mason County website
Commission Chambers
Times are subject to change, depending on the amount of business presented
9:00 A.M. Executive Session – RCW 42.30.110 (1)(i) Potential Litigation
9:45 A.M. Closed Session – RCW 42.30.140(4) Labor Discussion
10:00 A.M. Public Health – David Windom
10:05 A.M. Public Works – Loretta Swanson
Utilities & Waste Management
10:10 A.M. Support Services – Travis Adams
Commissioner Discussion – as needed
• . MASON COUNTY
iTi Public Health & Human Services
Briefing
May 4, 2026
Briefing Items
Mason County Permanent Supportive Housing Proposal—Melissa Casey
Discussion Items
Mason County
Agenda Request Form
issa
To: Board of Mason County Commissioners Item No.
From: Melissa Casey Ext:404
Department: Public Health Briefing: ❑X
Action Agenda: ❑
Public Hearing: ❑
Special Meeting: ❑
Briefing Date(s): 5/4/26 Agenda Date(s): Click or tap here to enter text.
Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ IT ❑ Risk ❑ Other
(Please ensure proper internal review channels have been followed, this is the responsibility of the
requesting Department)
Item: Mason County Permanent Supportive Housing Proposal
Background/Executive Summary:
The 5-Year Local Homeless Housing Plan indicates a high need for more affordable housing, and
specifically a priority for permanent supportive housing(PSH). The Mason County Comprehensive Plan
also states that land use decisions must allow for a continuum of housing, including supportive housing,
to reduce growth in the homeless population.New Horizons Communities has submitted a proposal to
lease the site next to the current Shelton Veterans Village at 2471 N 13th Street and develop 20-30
affordable housing units,prioritizing applicants 55 and older who are experiencing chronic homelessness
in Mason County.
Mason County Ordinance 74-19 was adopted in 2019, authorizing a sales and use tax for affordable and
supportive housing in accordance with Substitute House Bill 1406. Collected funds may be used for
acquisition, construction, or rehabilitation of affordable housing or facilities providing supportive
housing,the operations and maintenance costs of affordable housing or supportive housing, and for
providing rental assistance to tenants. Document Recording Surcharge(HB 2060) also requires that a
portion of the surcharge shall be allocated to these eligible housing activities.
Interlocal Agreements with the City of Shelton have been executed for the purpose of declaring a joint
effort to increase affordable housing and end homelessness in Mason County by pooling resources
necessary to address these gaps.Accumulated 1406 and 2060 funds collected in the City are an allowable
fund source to support this project.
Fund balances as of 3/31/26:
• 1406 Fund- $572,196.36
• 2060 Fund- $489,405.72
Associated Costs/Budget Impact(amount, funding source,budget amendment, etc.):
$115,000 from accumulated sales and use tax funds or document recording fees for affordable and
supportive housing
Public Outreach:
N/A
Requested Action:
Commissioner discussion
Attachment(s):
Mason County PSH Proposal
Ordinance No. 74-19
Interlocal Agreement City of Shelton 1406
Interlocal Agreement City of Shelton 2060
NEW HORIZON 3350Mn 512
Olympia,Washington 98512
COMMUNITIES O:(253)327-0158
info@nhcommunities.org
Ribuilding LJ Restoring Hope.
www.nhcommunities.org
Proposal for Mason County Permanent Supportive Housing Units
Introduction
New Horizon Communities (NHC) has been successfully operating Permanent Supportive Housing
(PSH) projects since 2013. In total, New Horizon Communities provides 95 homes to people
experiencing homelessness. The Mason County 2025 Point In Time Count (PIT)found 435
individuals were homeless, an 82% increase from 2022 (238). The Mason County Homeless
Housing Plan states there is a high need for more affordable housing and specifically a priority for
PSH. The Mason County Comprehensive Plan also states that land use decisions must allow for a
continuum of housing, including supportive housing, to reduce growth in the homeless population.
Concept Summary
NHC proposes leasing the site next to our current Shelton Veterans Village at 2471 N 13th Street
and developing 20-30 affordable housing units. The units would be one-bedroom apartments for
households with incomes up to 30% of area median income. There would be a priority for
applicants 55 and older. All applicants would need to meet eligibility requirements of chronic
homelessness in Mason County.
We are considering modifying our site plan to include full studio units with bathrooms and kitchens
and considering constructing an apartment building rather than small cottages or multiplexes. This
will not only provide full independence for residents but also increase housing density. As we are
early in the pre-development of the project, it is unclear the exact number of units that would be
best for the site. For financial references, we have used 30 units, which is the number of units at our
Shelton Veterans Village Site.
Staffing
The PSH housing will have two full-time Case Managers, one full-time Program Supervisor, and
one part-time Maintenance/Custodian. Staff offices will be on-site to allow for accessibility. The
Case Managers work one-on-one with residents to help them achieve their goals. The Case
Manager assists residents with overall care coordination and access to services including enrolling
in benefits, locating primary care physicians, scheduling appointments, providing transportation, job
training, life skills building, and connecting them to many other resources and services in the
community. We also partner with other agencies to provide onsite support including mental health,
transportation, employment and educational opportunities as well as social engagement. The
Program Supervisor oversees the Case Managers and overall programs at the site. They work with
residents on their leases and ensure that they follow the Code of Conduct. They also collect rent
from the residents and work one-on-one with them when payment plans are needed. They oversee
community outreach and work with other providers in the community to coordinate enrichment
activities. The Program Supervisor also oversees the facilities and acts as the on-site property
manager.
Recovery Housing
NHC provides Recovery Housing, which means that we strive to provide a clean and sober living
environment for our residents. However, we work with residents in all stages of recovery. Relapse
can be part of recovery, and we work with residents every step of the way to help them in their
sobriety. Our December 2025 resident survey showed that 76% of our residents achieved or
maintained their sobriety.
Other Services
• Mental Health Services
New Horizon Communities contracts with a licensed behavioral health professional who
offers supervision of hours for master level students seeking their licensure. We have
partnerships with universities including Saint Martin's, University of Washington, Pacific
NEWHORIZON 3350Mhingtn9 512
Olympia,Washington 98512
COMMUNITIES O:(253)327-0158
info@nhcommunities.org
Rebuilding U Restoring Hope.
www.nhcommunities.org
Lutheran University, Olympic College, Pierce College, and The Evergreen State College. In
addition, we contract with a licensed social worker who oversees group therapy, such as
Dialectical Behavioral Therapy (DBT).
• Recovery Services
New Horizon Communities works with agencies that support recovery including Behavioral
Health Resources, Hope & Healing Clinic, Evergreen Treatment Services and Northwest
Resources. We also work with other organizations that provide individual and group
sessions for people in recovery (whether that be from homelessness, substance use, and/or
mental health disorders).
• Transportation Services
NHC has a community van. Residents can sign up for monthly grocery store trips as well as
personal rides to doctor appointments, work, job interviews, etc. There is a main bus line
near the site that residents can take and that staff can help with navigation. NHC staff work
with other transportation providers to ensure residents have access to services off the
campus including Dial-A-Ride and Paratransit and other services that help people with
disabilities access transportation.
• Security
The complex will have a security camera system that has cameras in the parking lot and
community center. The community center is unlocked during standard office hours and
locked to the public when staff are not present. Residents have 24/7 access to the
community center using key card access. All visitors must sign in at the check-in desk at the
entrance of the community center.
Financing
Capital Funding
Sources
Shelton
Commons
State Housing Trust Fund $4,000,000
State Connecting Housing to Infrastructure $450,000
Federal Home Loan Bank $1,500,000
Mason County Housing Funding $1,000,000
Mason County Predevelopment Funding $115,000
Private Fundraising $225,000
Totals $7,290,000
Uses
Construction $5,908,056
Architecture & Engineering $464,944
Development Fees $640,000
Capitalized Reserves $150,000
Miscellaneous $127,000
Totals: $7,290,000
NEWHORIZON 3350Mhingtn9 512
Olympia,Washington 98512
COMMUNITIES O:(253)327-0158
info@nhcommunities.org
Kebuilding U Restoring Hope.
www.nhcommunities.org
Predevelopment Funding Uses
Preliminary Design $20,000
Capital Needs Assessment $7,500
Appraisal $4,000
Hazardous Material Testing $30,000
Phase I Environmental $2,500
Legal $5,000
Development Consulting $40,000
Contingency $6,000
Totals: $115,000
Operating Funding
NHC uses a variety of local, state, federal, and community funding. The operating budget for a
potential Shelton Commons would be similar to our other housing projects with some increases
due to the larger units with kitchens and full bathrooms. The kitchens and bathrooms would
make the voucher amounts higher, resulting in a decrease of funding needed from other
sources.
Sources
Shelton
Commons
Federal Continuum of Care $50,000
State Operating and Maintenance $40,000
Mason County CHG $100,000
Rent(Vouchers and Resident Rent) $380,000
Org Grants $20,000
Private Fundraising $80,000
Totals: $670,000
Uses
Shelton
Commons
Maintenance $40,000
Utilities $70,000
Program Supplies $13,500
Insurance $50,000
Program Support $11,000
Professional Services $20,000
Salaries and Benefits $340,000
Admin $50,470
Reserves $75,030
Totals: $670,000
Next Steps
In order to move forward, the next steps are:
1. Approach Mason County about the availability of, and process of applying for,
predevelopment funds, as well as operating funds and service funds. Please note:
NEW HORIZON 3350Mn 512
Olympia,Washington 98512
COMMUNITIES O:(253)327-0158
info@nhcommunities.org
Rebuilding Restoring Hope.
www.nhcommunities.org
Predevelopment funds are critical to the development of a site. They establish feasibility and
due diligence needed to apply for capital funds.
2. Enter into an expanded lease agreement with the City of Shelton for the property. Site
control is needed for capital funds.
3. Approach the Bremerton Housing Authority about the availability of and timeline to receive
Project Based Vouchers (PBV). Vouchers are needed to provide ongoing operating funds.
4. Apply to the Federal Home Loan Bank Affordable Housing Program. Federal Home loan
funds are needed for construction of units
d NEW H 0 R I Z 0 N 3350hn9512
Olympia,Washington 98512
OCOMMUNITIES info@nhcommunities.org
327-0158
@nhcunities.org
R butkLrg Uvea.Fkstun g ikipi' www.nhcommunities.org
Ordinance No. 1`f )
An ordinance declaring the county board of commissioners of Mason County
to adopt legislation to authorize a sales and use tax for affordable and
supportive housing in accordance with substitute house bill 1406 (chapter 338,
laws of 2019), and other matters related thereto.
WHEREAS, in the 2019 Regular Session, the Washington State Legislature approved,
and the Governor signed, Substitute House Bill 1406 (Chapter 338, Laws of 2019) ("SHB
1406"); and
WHEREAS, SHB 1406 authorizes the governing body of a city or county to impose a
local sales and use tax for the acquisition, construction or rehabilitation of affordable housing or
facilities providing supportive housing, the operations and maintenance costs of affordable or
supportive housing, and for providing rental assistance to tenants; and
WHEREAS, the tax will be credited against state sales taxes collected within the Mason
County and, therefore, will not result in higher sales and use taxes within the Mason County and
will represent an additional source of funding to address housing needs in the Mason County;
and
WHEREAS, the tax must be used to assist persons whose income is at or below sixty
percent of the Mason County median income; and
WHEREAS, Mason County has identified the need for affordable housing preservation
and new construction and has determined that imposing the sales and use tax to address this need
will benefit its citizens; and
WHEREAS, Mason County Board of County Commissioners signed an Interlocal
Agreement with the City of Shelton for the purposes of declaring a joint effort to increase
affordable housing option and end homelessness in Mason County. A City Council person is a
member of the Housing and Behavorial Health Advisory Board that makes recommendations on
the use of public funds for these purposes; and
WHEREAS, in order for a city or county to impose the tax, within six months of the
effective date of SHB 1406, or January 28, 2020, the governing body must adopt a resolution of
intent to authorize the maximum capacity of the tax, and within twelve months of the effective
date of SHB 1406, or July 28, 2020, must adopt legislation to authorize the maximum capacity of
the tax; and
WHEREAS, this ordinance constitutes the resolution of intent required by SHB 1406;
and
WHEREAS, the County Board of Commissioners now desires to declare its intent to
impose a local sales and use tax as authorized by SHB 1406 as set forth herein;
Printed from Mason County DM8
Printed from Mason County DMS
NOW, THEREFORE, BE IT ORDAINED BY THE COUNTY BOARD OF
COMMISSIONERS OF MASON COUNTY AS FOLLOWS:
Section 1. Resolution of Intent. The Mason County Board of Commissioners declares
its intent to adopt legislation to authorize the maximum capacity of the sales and use tax
authorized by SHB 1406 within one year of the effective date of SHB 1406, or by July 28, 2020.
Section 2. Further Authority; Ratification. All Mason County officials, their agents,
and representatives are hereby authorized and directed to undertake all action necessary or
desirable from time to time to carry out the terms of, and complete the actions contemplated by,
this resolution. All acts taken pursuant to the authority of this ordinance but prior to its effective
date are hereby ratified.
Section 3. Effective Date. This ordinance shall take effect immediately upon its
adoption.
Passed by majority vote of the `r)('fi in open meeting this 1�J day of l( u
2019.
ATTEST: BOARD OF COUNTY COMMISSIONERS
MASON COUN WASHINGTON
Me�is� wry, Cler .bf the Board
Kevin S y, hair
APPROVED AS TO FORM:
�-� Sharon Tra Commissioner
Tim Whitehead, Chief DPA
Ra y Neatherli ommissioner
Printed from Mason County DMS
Printed from Mason County DMS
MC Contract#19-097
INTERLOCAL AGREEMENT
Between Mason County and the City of Shelton for
Affordable Housing and Homeless Services
This Interlocal Agreement is entered into by and between Mason County (hereinafter the
"County"), a political subdivision of the State of Washington, and the City of Shelton
(hereinafter the "City"), municipal corporation within Mason County, for the purposes of
declaring a collaborative effort to increase affordable housing options and end
homelessness in Mason County.
WHEREAS, Section 2 of the Affordable Housing for All Surcharge (RCW
36.22.178) requires the portion of the surcharge retained by a county shall be allocated
to eligible housing activities that serve extremely low and very low income households
in the county and the cities within a county according to an Interlocal Agreement
between the county and the cities within the county consistent with countywide and local
housing needs and policies;
WHEREAS, House Bill 1406 authorizes local government revenue sharing of local
sales and use tax for investment in affordable and supportive housing;
WHEREAS, the County and the City agree to work together and pool resources
necessary to address common gaps in meeting basic health and human services needs
within Mason County;
WHEREAS, pooling and coordinating building, planning, health and human
services resources can be more effective in meeting these needs;
WHEREAS, there is a benefit to the participating Parties to develop common
approaches utilizing Evidence Based and Promising Practices to meet these needs; and
WHEREAS, the Housing and Behavioral Health Advisory Board (resolution 33-18,
2018), made up of one County Commissioner, one Board of Health member, one City
Council member, and citizens serves as the structure to identify needs, gaps and make
funding recommendations to the Mason County Board of County Commissioners for
affordable housing, behavioral health and homelessness services.
NOW THEREFORE, in consideration of the mutual agreements made herein
and the mutual benefits received hereunder, the Parties agree to cooperate on
matters of affordable housing and ending homelessness in the following ways:
I. Guiding Principles:
A. The Housing Sections of the County and City Comprehensive Plans
show a united vision for affordable housing and ending homelessness;
development regulations, zoning, and other ordinances impacting housing
Printed From Mason County DMA
Printed from Mason County DMS
affordability are consistent with both general and specific elements of the
Comprehensive Plans;
B. The principles of collective impact (common agenda, shared measures,
aligned activities, communication and backbone organizations) are honored;
C. The community work and funding recommendations of the Housing and
Behavioral Health Advisory Board are honored;
D. The funding awards and approval to enter into contracts by the Mason
County Board of County Commissioners are supported;
E. The Fund Management, including the request for proposal and
corresponding policies and procedures recommended by the Housing and
Behavioral Health Advisory Board and set forth by Mason County Community
Services, Department of Public Health are honored;
F. Data to help parties make informed decisions and policies regarding
housing and activities to end homelessness will be gathered regularly and
shared;
G. Parties to this Interlocal Agreement will partner with supporting agencies
and departments that are willing to be actively engaged such as, but not limited
to, the Chamber of Commerce, Economic Development Council, WorkSource,
DSHS, Planning Advisory Commission, School Boards, Asset Building
Coalition, Area Agency on Aging, Olympic College, and Mason Transit; and,
H. Funding results, not programs will be the goal; no proposal or idea is too
small or too big.
II. Sales and Use Tax for Housing Services. Pursuant to Substitute House Bill
1406 (2019), the City agrees not to levy a sales and use tax for housing services
within the City limits, which will enable the County to collect the tax within the City. In
exchange, the County shall expend an annual amount equivalent to the tax collection
within the City limits on projects benefiting the City, as determined by the Board.
III. Legal Scope: This Interlocal Agreement creates no separate legal entity.
IV. Publication: Prior to its entry into force, this Interlocal Agreement shall be filed
with the Mason County's Auditor's Office or posted on the websites of the County and
City per RCW 39.34.040.
V. Effective Date: This Interlocal Agreement shall be effective upon the date of
the last signature of all the parties hereto.
VI. Waiver: No waiver by any party of any term or condition of this Interlocal
Agreement shall be deemed or construed to constitute a waiver of any other term or
condition or of any subsequent breach, whether of the same or different provision.
VII. Amendment: The provisions of this Interlocal Agreement may be amended
with the unanimous approval of all Parties. No additions to, or alterations of, the
Printed From Mason County DM.
Printed from Mason County DMS
terms of this Interlocal Agreement shall be valid unless made in writing and formally
approved and executed by the duly authorizing agents of all Parties. Amendments to
the Interlocal Agreement executed prior to July will take effect the following fiscal year.
VIII. Applicability of Law: This Interlocal Agreement is and shall be construed as
being executed and delivered within the State of Washington and it is mutually
understood and agreed by each party hereto that all Agreements and Statements of
Work shall be governed by laws of the State of Washington, both as to interpretation
and performance. The Parties agree that the venue for enforcement of any provisions
shall be the Superior Court of Mason County
IX. Severability: If any section of part of this Interlocal Agreement is held by a
court to be invalid; such action shall not affect the validity of any other part of this
Agreement.
X. Entire Agreement: The Parties agree that this Interlocal Agreement is the
complete expression of the terms hereto, and any oral representations or
understandings not incorporated herein are excluded. Further, any modifications of
this Interlocal Agreement shall be in writing and signed by all Parties.
XI. Agreement Duration and Termination:
This Agreement shall be in effect for a period of three years from the effective date, and may be
extended by mutual agreement of the Parties. Either Party may withdraw from the Agreement by giving
the other Party ninety (90) days advance written notice; provided that the County's withdrawal shall not
cause the City to lose the benefit of Paragraph II of this Agreement. If the County withdraws from the
Agreement, the Parties shall make arrangements for the County to pay to the City the amount of tax
revenue collected within the City limits.
IN WITNESS WHEREOF, the Parties hereto have caused this Interlocal Agreement to
be executed by the dates and signature herein under affixed. The persons signing this
Interlocal Agreement on behalf of the Parties represent that each has authority to
execute this Interlocal Agreement on behalf of the Party entering into this Interlocal
Agreement.
Mason County City of Shelton
Chair, Bo rd of County Commissioners Administratdr, City of Shelton
Date Date
Printed From Mason County DM
Printed from Mason County DMS
Approved as to form:
TIM WHITEHEAD
PROSECUTING ATTORNEY Approved as to form:
By' ' .
y _ By: ,y
Deputy Pro ecuting City Attorney
Attorney
Printed From Mason County DMS
Printed from Mason County DMS
INTERLOCAL AGREEMENT
Between Mason County and the City of Shelton for
Affordable Housing and Homeless Services
This Interlocal Agreement is entered into by and between Mason County (hereinafter the
"County"), a political subdivision of the State of Washington, and the City of Shelton
(hereinafter the "City"), municipal corporation within Mason County, for the purposes of
declaring a collaborative effort to increase affordable housing options and end
homelessness in Mason County.
WHEREAS, Section 2 of the Affordable Housing for All Surcharge (RCW
36.22.178) requires the portion of the surcharge retained by a county shall be allocated
to eligible housing activities that serve extremely low and very low income households
in the county and the cities within a county according to an Interlocal Agreement
between the county and the cities within the county consistent with countywide and local
housing needs and policies;
WHEREAS, the County and the City agree to work together and pool resources
necessary to address common gaps in meeting basic health and human services needs
within Mason County;
WHEREAS, pooling and coordinating building, planning, health and human
services resources can be more effective in meeting these needs;
WHEREAS, there is a benefit to the participating Parties to develop common
approaches utilizing Evidence Based and Promising Practices to meet these needs; and
WHEREAS, the Housing and Behavioral Health Advisory Board (resolution 33-18,
2018), made up of one County Commissioner, one Board of Health member, one City
Council member, and citizens serves as the structure to identify needs, gaps and make
funding recommendations to the Mason County Board of County Commissioners for
affordable housing, behavioral health and homelessness services;
NOW THEREFORE, in consideration of the mutual agreements made herein
and the mutual benefits received hereunder, the Parties agree to cooperate on
matters of affordable housing and ending homelessness in the following ways:
1. Guiding Principles:
A. The Housing Sections of the County and City Comprehensive Plans
show a united vision for affordable housing and ending homelessness;
development regulations; zoning, and other ordinances impacting housing
affordability are consistent with both general and specific elements of the
Comprehensive Plans:
B. The principles of collective impact (common agenda, shared measures,
aligned activities, communication and backbone organizations) are honored;
C. The community work and funding recommendations of the Housing and
Behavioral Health Advisory Board are honored;
D. The funding awards and approval to enter into contracts by the Mason
County Board of County Commissioners are supported;
E. The Fund Management, including the request for proposal and
corresponding policies and procedures recommended by the Housing and
Behavioral Health Advisory Board and set forth by Mason County Community
Services, Department of Public Health are honored;
F. Data to help parties make informed decisions and policies regarding
housing and activities to end homelessness will be gathered regularly and
shared;
G. Parties to this Interlocal Agreement will partner with supporting agencies
and departments that are willing to be actively engaged such as, but not limited
to, the Chamber of Commerce, Economic Development Council, WorkSource,
DSHS, Planning Advisory Commission, School Boards, Asset Building
Coalition, Area Agency on Aging, Olympic College, and Mason Transit; and,
H. Funding results, not programs will be the goal; no proposal or idea is too
small or too big.
II. Legal Scope: This Interlocal Agreement creates no separate legal entity.
III. Publication: Prior to its entry into force, this Interlocal Agreement shall be filed
with the Mason County's Auditor's Office or posted on the websites of the County and
City per RCW 39.34.040.
IV. Effective Date: This Interlocal Agreement shall be effective upon the date of
the last signature of all the parties hereto.
V. Waiver: No waiver by any party of any term or condition of this Interlocal
Agreement shall be deemed or construed to constitute a waiver of any other term or
condition or of any subsequent breach, whether of the same or different provision.
VI. Amendment: The provisions of this Interlocal Agreement may be amended
with the unanimous approval of all Parties. No additions to, or alterations of, the
terms of this Interlocal Agreement shall be valid unless made in writing and formally
approved and executed by the duly authorizing agents of all Parties. Amendments to
the Interlocal Agreement executed prior to July will take effect the following fiscal year.
VII. Applicability of Law: This Interlocal Agreement is and shall be construed as
being executed and delivered within the State of Washington and it is mutually
understood and agreed by each party hereto that all Agreements and Statements of
Work shall be governed by laws of the State of Washington, both as to interpretation
and performance. The Parties agree that the venue for enforcement of any provisions
shall be the Superior Court of Mason County
VIII. Severability: If any section of part of this Interlocal Agreement is held by a
court to be invalid; such action shall not affect the validity of any other part of this
Agreement.
IX. Entire Agreement: The Parties agree that this Interlocal Agreement is the
complete expression of the terms hereto, and any oral representations or
understandings not incorporated herein are excluded. Further, any modifications of
this Interlocal Agreement shall be in writing and signed by all Parties.
IN WITNESS WHEREOF, the Parties hereto have caused this Interlocal Agreement to
be executed by the dates and signature herein under affixed. The persons signing this
Interlocal Agreement on behalf of the Parties represent that each has authority to
execute this Interlocal Agreement on behalf of the Party entering into this Interlocal
Agreement.
Mason County City of Shelton
Chair, Board/f County Commissioners Admi�'it, City of Shelton
f l�l q r
Date Date
Approved as to form:
TIM WHITEHEAD
PROSECUTING ATTORNEY Approved as to form:
By: l B /
Deputy Pr so ecuting Pi y Attorney
Attorney
MASON COUNTY PUBLIC WORKS
COMMISSIONER BRIEFING
May 4, 2026
Action Items:
• Water leak credit for Beards Cove water customer#304062 in the amount of$1,320,plus applicable late
fees,based on verification that the leak has been repaired.
Discussion Items:
Commissioner Follow-Up Items:
Upcoming Items:
Mason County
Agenda Request Form
isa
To: Board of Mason County Commissioners Item No.
From: Richard Dickinson,Deputy Director U&W Ext•652
Management and Stephanie Buhrman,Finance Manager
Department: Public Works Briefing: ❑X
Action Agenda:
Public Hearing: ❑
Special Meeting: ❑
Briefing Date(s): May 4,2026 Agenda Date(s): May 12,2026
Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ IT ❑ Risk ❑ Other
(Please ensure proper internal review channels have been followed, this is the responsibility of the
requesting Department)
Item: Water Leak Credit Request—Approval Required per Mason County Code 13.34
Background/Executive Summary:
Pursuant to Mason County Code 13.34—Water Leak Credit Policy,customers experiencing significant,
documented water leaks may request a credit for the excess water usage. Credits exceeding 10,000 cubic
feet(CF)require review and approval by the Board of County Commissioners.
Public Works received the following water leak adjustment request for a customer in the Beards Cove
Water System which meets the criteria for Board review and consideration:
1. Customer#304062-Beards Cove Water Customer Report
• Average Use: 1300 CF/month
• Leak Incident Summary: During the month of January through March,customer
experienced toilet fill valve failure.
• Repairs: Parts purchased,and toilet fill valve repaired by family. Receipts submitted.
• Requested Credit: 16,500 CF for January through March 2026 totaling$1,320,plus any
late fees.
Associated Costs/Budget Impact:
The total requested credit of$1,320.00 (plus any applicable late fee)will be deducted from the water tier
revenue.No budget amendment is required.
Public Outreach:
Utilities and Waste Administrative staff notify customers via certified letters and/or phone calls about
potential significant water leaks due to unusually high usage of 2500 CF or greater. Customers are made
aware only one credit every three years per property is allowed,with exceptions for extraordinary
circumstances subject to staff recommendation and Board approval.
Requested Action:
Request approval from the Board of County Commissioners to issue a water leak credit for Beards Cove
water customer#304062 in the amount of$1,320,plus applicable late fees,based on verification that the
leak has been repaired.
Attachment(s): Water Leak Adjustment Request and Documentation
MASON COUNTY UTILITIES &WASTE MANAGEMENT
100W. Public Works Drive, Shelton,WA 98584
Phone:360-427-9670 ext. 207
O/yC
REQUEST FOR WATER LEAK ADJUSTMENT
I am requesting Mason County Utilities&Waste reduce the water bill for this account,to the extent
allowed by County Code,because of a leak beginning on 03/01/2026 (date)and repaired on
04/01/2026 (date).
I,the undersigned,certifythat the water lost from this leak was not used by anyone zz
Name on Account:Ashley 'J Dawson and Michael Nanez Account No.: D(P 2-
Service Address:
Mailing Address: Same
Contact Phone Number:
Was leak due to failure of internal plumbing(e.g.leaking faucet,leaking toilet,leaking appliance)
X YES NO
Detail type of leak on customer's side of meter:
The toilet fill valve was broken so it was constantly running
Please attach documentation of repairs made and a brief description of repairs made:
We bought kit from Amazon and replaced our selves
Signature: A -.---- Date: 04 / 28 / 2026
Please return the signed and completed form to: Mason County Utilities&Waste, 100W. Public
Works Drive,Shelton,WA 98584
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Mason County Administrator
411 N 5th Street
Shelton, WA 98584
(360) 427-9670 ext. 419
Mason County Commissioner
Briefing Items from County Administrator
Support Services
May 4, 2026
Specific Items for Review
Emergency Management Performance Grant(EMPG)FY24 Reallocation-John Taylor
Roof rehabilitation options for County facilities-Kelly Frazier
General Services Collective Bargaining Agreement(CBA)renewal of contribution to Teamsters Pension
Trust Fund-Kim Monroe
-. Public Facilities Fund(.09)Grant Process Overview Draft—McKenzie Smith
Administrator Updates
Commissioner Discussion
Mason County
Agenda Request Form
1554
To: Board of Mason County Commissioners Item No.
From: Tania Kenner for John Taylor Ext: 806
Department: Emergency Management Briefing: ❑x
Action Agenda: ❑x
Public Hearing: ❑
Special Meeting: ❑
Briefing Date(s): 5/4/2026 Agenda Date(s): 5/12/2026
Internal Review: ❑ Finance ❑ Human Resources ❑x Legal ❑ IT ❑ Risk ❑ Other
(Please ensure proper internal review channels have been followed, this is the responsibility of the
requesting Department)
Item:
Emergency Management Performance Grant(EMPG)FY24 Reallocation, Contract E26-257,awarding
$4,800 to Mason County from the Washington State Military Department and the U.S. Department of
Homeland Security. Performance period is January 1,2026-September 30,2026.
Background/Executive Summary:
Mason County Emergency Management participates in the annual Emergency Management Performance
Grant(EMPG)program administered by the Washington State Military Department.The Board of County
Commissioners previously approved the county's primary FY24 EMPG award.
As part of a statewide FY24 EMPG reallocation process,the Washington State Military Department
redistributed unused FY24 EMPG funds from jurisdictions that did not require their full allocation.
Through that redistribution,Mason County received an additional$4,800 in FY24 EMPG funds, issued
under Contract E26-257.
This reallocation supports the FY24 Reallocation Work Plan,which includes purchasing an
ALE/SHARES high-frequency transceiver for the North Mason EOC. This equipment will provide
infrastructure-independent long-distance emergency communications(300-2,500+miles) and ensure the
County can maintain coordination with state and federal partners during major disasters when internet,
cellular, and trunked radio systems may be inoperable for multiple days.
While the FY24 EMPG reallocation provides partial funding for this capability,Mason County was not
allocated an additional $5,650 required for needed radio system maintenance and repairs(for both
primary and north EOCs), and completing the North EOC radio system installations. The funds needed
for the installation of this SHARES/ALE radio were included in that$5,650. This cost will be forecasted
under the FY25 EMPG request, for which the County has not yet received a contract.
If the FY25 EMPG funding is not awarded or does not include this allocation,Mason County will need to
return to the Board of County Commissioners to request the remaining funds necessary to complete the
project. Completion of this system ensures continuity of operations during catastrophic communication
failures, directly supporting Mason County's ability to maintain command, control, and coordination with
state and federal partners when primary systems are degraded or unavailable. The operational benefit of
establishing a resilient,infrastructure-independent communications capability outweighs the potential
one-time cost to the County.
Associated Costs/Budget Impact(amount, funding source,budget amendment, etc.):
Increase 2026 Emergency Management revenue and expenditure authority by$4,800 to reflect receipt of
this additional FY24 EMPG reallocation.An additional $5,650 for installation of this radio system, as
well as needed maintenance and repairs for the existing radio systems, is anticipated to be requested under
FY25 EMPG; if not awarded, a future request to the Commission may be necessary to complete the
project.
Public Outreach:
Review of contract by Chief Deputy Prosecuting Attorney Tim Whitehead.
Requested Action:
Approval of the Emergency Management Performance Grant(EMPG)FY24 Reallocation, Contract
E26-257,awarding$4,800 from Washington State Military Department(EMD)and US Department of
Homeland Security to Mason County for the performance period of January 1,2026 through September
30,2026.
Attachment(s):
E26-257 Mason County 24EMPG Reallocation-EMPG Grant Agreement
Form- SAF PDF Fillable- Signature Authorization Forms
Form-Debarment Certification
21Page
Washington State Military Department
EMERGENCY MANAGEMENT PERFORMANCE GRANT AGREEMENT FACE SHEET
1. Subrecipient Name and Address: 2. Grant Agreement Amount: 3. Grant Agreement Number:
Mason County $4,800 E26-257
Emergency Management
PO Box 429
Shelton,WA 98584
4. Subrecipient Contact, phone/email: 5. Grant Agreement Start Date: 6. Grant Agreement End Date:
Tania Kenner, 360-427-9670 x806 January 1, 2026 September 30,2026
tkenner@masoncountywa.gov
7. Department Contact, phone/email: 8. Unique Entity Identifier(UEI): 9. UBI#(state revenue):
Jocelyn Overby,253-512-7226 SNAXPBGW4VR4 232-002-101
jocelyn.overby@mil.wa.gov
10. Funding Authority:
Washington State Military Department(the"DEPARTMENT")and the U.S. Department of Homeland Security(DHS)
11. Federal Award ID#(FAIN): 12. Federal Award Date: 13.Assistance Listings#&Title:
EMS-2024-EP-05000 9/9/2024 97.042(24EMPG)
14. Total Federal Amount: 15. Program Index#&OBJ/SUB-OBJ: 16. EIN:
$6,821,397 743PT NZ 91-60001354
17. Service Districts: 18. Service Area by County(ies): 19. Women/Minority-Owned, State
(BY LEGISLATIVE DISTRICT): 35 Mason Certified: Z N/A ❑ NO
(BY CONGRESSIONAL DISTRICT):6,10 ❑ YES, OMWBE#
20.Agreement Classification: 21. Contract Type (check all that apply):
❑ Personal Services ❑ Client Services ❑X Public/Local Gov't ❑ Contract ❑X Grant ❑X Agreement
❑ Research/Development ❑ A/E ❑ Other ❑ Intergovernmental (RCW 39.34) ❑ Interagency
22. Subrecipient Selection Process: 23. Subrecipient Type(check all that apply):
❑X "To all who apply&qualify" ❑ Competitive Bidding ❑ Private Organization/Individual ❑ For-Profit
❑ Sole Source ❑ A/E RCW ❑ N/A ❑X Public Organization/Jurisdiction ❑ Non-Profit
❑ Filed w/OFM? ❑ Advertised? ❑ YES ❑ NO ❑ CONTRACTOR ❑X SUBRECIPIENT ❑ OTHER
24. PURPOSE& DESCRIPTION:
The purpose of the Fiscal Year (FY) 2024 Emergency Management Performance Grant (24EMPG) program is to provide U.S.
Department of Homeland Security (DHS)/Federal Emergency Management Agency (FEMA) Federal award funds to states to
assist state, local, territorial, and tribal governments in preparing for all hazards through sustainment and enhancement of
those programs as described in the Work Plan.
The Department is the Recipient and Pass-through Entity of the 24EMPG DHS Award Letter for Grant No. EMS-2024-EP-05000
("Grant"),which is incorporated in and attached hereto as Attachment C and has made a subaward of Federal award funds to
the Subrecipient pursuant to this Agreement.The Subrecipient is accountable to the Department for use of Federal award funds
provided under this Agreement and the associated matching funds.
IN WITNESS WHEREOF, the Department and Subrecipient acknowledge and accept the terms of this Agreement, including all referenced
Attachments which are hereby incorporated in and made a part hereof, and have executed this Agreement as of the date below. This
Agreement Face Sheet;Special Terms&Conditions(Attachment A); General Terms and Conditions(Attachment B);24EMPG Award Letter
EMS-2024-EP-05000 (Attachment C); Work Plan (Attachment D); Timeline (Attachment E); Budget (Attachment F); Build America, Buy
America Act Self-Certification (Attachment G); and all other documents expressly referenced and incorporated herein contain all the terms
and conditions agreed upon by the parties and govern the rights and obligations of the parties to this Agreement. No other understandings,
oral or otherwise, regarding the subject matter of this Agreement shall be deemed to exist or to bind any of the parties hereto.
In the event of an inconsistency in this Agreement, unless otherwise provided herein, the inconsistency shall be resolved by giving
precedence in the following order:
1. Applicable Federal and State Statutes and Regulations 4. Special Terms and Conditions
2. DHS/FEMA Award and program documents 5. General Terms and Conditions,and,
3. Work Plan,Timeline,and Budget 6. Other provisions of the Agreement incorporated by reference
WHEREAS,the parties hereto have executed this Agreement on the day and year last specified below.
FOR THE DEPARTMENT: FOR THE SUBRECIPIENT:
Signature Date Signature Date
Seth Daniel Nickerson, Chief Financial Officer Travis Adams, County Administrator
Washington State Military Department Mason County
BOILERPLATE APPROVED AS TO FORM: APPROVED AS TO FORM (if applicable):
Dierk Meierbachtol July 12, 2024
Assistant Attorney General Signature Date
DHS-FEMA-EMPG-FY24 Page 1 of 44 Mason County, E26-257
Attachment A
SPECIAL TERMS AND CONDITIONS
ARTICLE I. KEY PERSONNEL
The individuals listed below shall be considered key personnel for point of contact under this Agreement. Any
substitution of key personnel by either party shall be made by written notification to the current key personnel.
SUBRECIPIENT DEPARTMENT
Name Tania Kenner Name Jocelyn Overby
Title Sr. EM Coordinator Title Program Coordinator
Email tkenner@masoncountywa.gov Email jocel n.overb mil.wa. ov
Phone 360.427.9670 x800 Phone 253-512- 7226
Name John Taylor Name Peter Drance
Title Emergency Management Manager Title Program Manager
Email jtaylor@masoncountywa.gov Email peter.drance@mil.wa.gov
Phone 360.427.9670 x806 Phone 253-337-7617
Name Name General Information
Title
Email Email preparedness.grants@mil.wa.gov
Phone
ARTICLE II. ADMINISTRATIVE AND/OR FINANCIAL REQUIREMENTS
The Subrecipient shall comply with all applicable state and federal laws, rules, regulations, requirements and
program guidance identified or referenced in this Agreement and the informational documents published by
DHS/FEMA applicable to the 24EMPG Program, including, but not limited to, all criteria, restrictions, and
requirements of "The U.S. Department of Homeland Security (DHS) Notice of Funding Opportunity (NOFO)
Fiscal Year 2024 Emergency Management Performance Grant Program" (hereafter "the NOFO"), the
Preparedness Grants Manual, FM-207-23-0001 April 2024 (hereafter "the Manual"), the DHS Award Letter for
the Grant, and the federal regulations commonly applicable to DHS/FEMA grants, all of which are incorporated
herein by reference. The DHS Award Letter is incorporated in this Agreement as Attachment C.
The Subrecipient acknowledges that since this Agreement involves federal award funding, the performance
period may begin prior to the availability of appropriated federal funds. The Subrecipient agrees that it will not
hold the Department, the State of Washington, or the United States liable for any damages, claim for
reimbursement, or any type of payment whatsoever for services performed under this Agreement prior to
distribution of appropriated federal funds, or if federal funds are not appropriated or in a particular amount.
A. STATE AND FEDERAL REQUIREMENTS FOR DHS/FEMA PREPAREDNESS GRANTS:
The following requirements apply to all DHS/FEMA Preparedness Grants administered by the
Department.
1. SUBAWARDS & CONTRACTS BY SUBRECIPIENT
a. The Subrecipient must make a case-by-case determination whether each agreement it
makes for the disbursement of 24EMPG funds received under this Agreement casts the
party receiving the funds in the role of a subrecipient or contractor in accordance with 2
CFR 200.331.
b. If the Subrecipient becomes a pass-through entity by making a subaward to a non-federal
entity as its subrecipient:
i. The Subrecipient must comply with all federal laws and regulations applicable to
pass-through entities of 24EMPG funds, including, but not limited to, those
contained in 2 CFR 200.
ii. The Subrecipient shall require its subrecipient(s) to comply with all applicable
state and federal laws, rules, regulations, requirements, and program guidance
identified or referenced in this Agreement and the informational documents
published by DHS/FEMA applicable to the 24EMPG Program, including, but not
limited to, all criteria, restrictions, and requirements of the NOFO, the Manual,
DHS-FEMA-EMPG-FY24 Page 2 of 44 Mason County, E26-257
the DHS Award Letter for the Grant in Attachment C, and the federal regulations
commonly applicable to DHS/FEMA grants.
iii. The Subrecipient shall be responsible to the Department for ensuring that all
24EMPG federal award funds provided to its subrecipients, and associated
matching funds, are used in accordance with applicable federal and state
statutes and regulations, and the terms and conditions of the federal award set
forth in Attachment C of this Agreement.
iv. The Subrecipient must follow their own policies and procedures to eliminate or
reduce the impact of conflicts of interest when making subawards, adhering to
any applicable federal or state statutes or regulations. Any real or potential
conflicts of interest must be reported to the Department in writing upon discovery.
2. BUDGET, REIMBURSEMENT, AND TIMELINE
a. Within the total Grant Agreement Amount, travel, subcontracts, salaries, benefits, printing,
equipment, and other goods and services or other budget categories will be reimbursed
on an actual cost basis upon completion unless otherwise provided in this Agreement.
b. The maximum amount of all reimbursement requests permitted to be submitted under this
Agreement, including the final reimbursement request, is limited to and shall not exceed
the total Grant Agreement Amount.
c. If the Subrecipient chooses to include indirect costs within the Budget (Attachment F),
additional documentation is required based on the applicable situation. As described in 2
CFR 200.414 and Appendix VII to 2 CFR 200:
i. If the Subrecipient receives direct funding from any Federal agency(ies),
documentation of the rate must be submitted to the Department Key Personnel
per the following:
A. More than $35 million, the approved indirect cost rate agreement
negotiated with its federal cognizant agency.
B. Less than $35 million, the indirect cost proposal developed in accordance
with Appendix VII of 2 CFR 200 requirements.
ii. If the Subrecipient does not receive direct federal funds (i.e., only receives funds
as a subrecipient), the Subrecipient must either elect to charge a de minimis rate
of ten percent (10%) or 10% of modified total direct costs or choose to negotiate
a higher rate with the Department. If the latter is preferred, the Subrecipient must
contact Department Key Personnel to request approval from FEMA per 2CFR
200.102(b)..
d. For travel costs, the Subrecipient shall comply with 2 CFR 200.475 and should consult
their internal policies, state rates set pursuant to RCW 43.03.050 and RCW 43.03.060 as
now existing or amended, and federal maximum rates set forth at https://www.gsa.gov,
and follow the most restrictive. If travel costs exceed set state or federal limits, travel costs
shall not be reimbursed without written approval by Department Key Personnel. All
international travel requires prior FEMA approval.
e. Reimbursement requests will include a properly completed State A-19 Invoice Form and
Reimbursement Spreadsheet (in the format provided by the Department) detailing the
expenditures for which reimbursement is sought. Reimbursement requests must be
submitted to Reimbursements(a)mil.wa.gov no later than the due dates listed within the
Timeline (Attachment E).
Reimbursement request totals should be commensurate to the time spent processing by
the Subrecipient and the Department.
f. Receipts and/or backup documentation for any approved items that are authorized under
this Agreement must be maintained by the Subrecipient consistent with record retention
DHS-FEMA-EMPG-FY24 Page 3 of 44 Mason County, E26-257
requirements of this Agreement and be made available upon request by the Department
and auditors.
g. The Subrecipient must request prior written approval from Department Key Personnel to
waive or extend a due date in the Timeline (Attachment E). Waiving or missing deadlines
serves as an indicator for assessing an agency's level of risk of noncompliance with the
regulations, requirements, and the terms and conditions of the Agreement and may
increase required monitoring activities. For waived or extended reimbursement due dates,
all allowable costs should be submitted on the next scheduled reimbursement due date
contained in the Timeline. Any request for a waiver or extension of a due date in the
Timeline will be treated as a request for Amendment of the Agreement. This request must
be submitted to the Department Key Personnel sufficiently in advance of the due date
to provide adequate time for Department review and consideration and may be granted or
denied within the Department's sole discretion.
h. All work under this Agreement must end on or before the Grant Agreement End Date, and
the final reimbursement request must be submitted to the Department within the time
period notated in the Timeline (Attachment E) except as otherwise authorized by either(1)
written amendment of this Agreement or(2)written notification from the Department to the
Subrecipient to provide additional time for completion of the Subrecipient's project(s). If
funds are not required, the Subrecipient shall notify the Department Key Personnel.
i. All costs for equipment and supplies must be incurred, and items received, before the
Grant Agreement End Date.
j. Failure to submit timely, accurate, and complete reports and reimbursement requests as
required by this Agreement (including, but not limited to, those reports in the Timeline
(Attachment E)will prohibit the Subrecipient from being reimbursed until such reports and
reimbursement requests are submitted and the Department has had reasonable time to
conduct its review.
k. Final reimbursement requests will not be approved for payment until the Subrecipient is
current with all reporting requirements contained in this Agreement.
I. A written amendment will be required if the Subrecipient expects cumulative transfers to
approved, direct budget categories, as identified in the Budget (Attachment F), to exceed
ten percent(10%)of the Grant Agreement Amount. Any changes to budget category totals
not in compliance with this paragraph will not be reimbursed without approval from the
Department.
m. Subrecipients shall only use federal award funds under this Agreement to supplement
existing funds and will not use them to replace (supplant) non-federal funds that have been
budgeted for the same purpose. The Subrecipient may be required to demonstrate and
document that a reduction in non-federal resources occurred for reasons other than the
receipt or expected receipt of federal funds.
3. REPORTING
a. With each reimbursement request, the Subrecipient shall report how the expenditures, for
which reimbursement is sought, relate to the Work Plan (Attachment D) activities in the
format provided by the Department.
b. With the final reimbursement request, the Subrecipient shall submit to the Department Key
Personnel a final report (in the format provided by the Department) describing all
completed activities under this Agreement, status of training course completion by
individual personnel, how the match was met and documented, and progress made with
NQS implementation.
c. The Subrecipient shall comply with the Federal Funding Accountability and Transparency
Act (FFATA) and related OMB Guidance consistent with Public Law 109-282 as amended
by section 6202(a) of Public Law 110-252 (see 31 U.S.C. 6101 note) and complete and
return to the Department an Audit Certification/FFATA Form. This form is required to be
completed once per calendar year, per Subrecipient, and not per agreement. The
DHS-FEMA-EMPG-FY24 Page 4 of 44 Mason County, E26-257
Department's Contracts Office will request the Subrecipient submit an updated form at the
beginning of each calendar year in which the Subrecipient has an active agreement.
d. To document compliance with the National Incident Management System (NIMS), the
Subrecipient shall complete the annual NIMS survey conducted by Washington
Emergency Management Division (EMD).
4. NIMS COMPLIANCE
a. The National Incident Management System (NIMS) identifies concepts and principles that
answer how to manage emergencies from preparedness to recovery regardless of their
cause, size, location, or complexity. NIMS provides a consistent, nationwide approach and
vocabulary for multiple agencies or jurisdictions to work together to build, sustain, and
deliver the core capabilities needed to achieve a secure and resilient nation.
b. Consistent implementation of NIMS provides a solid foundation across jurisdictions and
disciplines to ensure effective and integrated preparedness, planning, and response.
NIMS empowers the components of the National Preparedness System, a requirement of
Presidential Policy Directive 8, to guide activities within the public and private sector and
describes the planning, organizational activities, equipping, training, and exercising
needed to build and sustain the core capabilities in support of the National Preparedness
Goal.
c. In order to receive federal preparedness funding from the Department, the Subrecipient
must ensure and maintain adoption and implementation of NIMS. See Agreement
Attachment A, Article II section 3.c. for associated reporting requirements. The list of
objectives used for progress and achievement reporting can be found at
https://www.fema.gov/emergencV-managers/nims/implementation-training.
d. FEMA requires phased implementation of the National Qualification System (NQS) for
EMPG subrecipients. The NQS Implementation Objectives reflect the concepts and
principles contained in NQS doctrine and aim to promote consistency in NQS
implementation nationwide. Subrecipients will be considered in compliance with NQS
requirements as long as they are working towards implementing the NQS Implementation
Objectives can be found at
https://www.fema.gov/sites/default/files/documents/fema nims-ngs-implementation-
obiectives fact-sheet.pdf. Only EMPG-funded deployable personnel (determined by the
Subrecipient) will be required to meet NQS certification requirements.
For 24EMPG NQS Phase 2 of implementation, Subrecipients must:
i. Design procedures for an organizational qualification system and subsequently
document approval.
ii. Ensure designated EMPG-funded deployable personnel meet the minimum
training requirements for their job title/position qualification.
iii. Track qualification, certification and credentialling for EMPG-funded deployable
personnel.
iv. Describe the status of implementation as a part of the annual NIMS survey
conducted by EMD staff at the end of the calendar year.
v. Note within the EMPG final report which EMPG funded personnel are categorized
as deployable and status of implementation, as applicable.
5. EQUIPMENT AND SUPPLY MANAGEMENT
a. The Subrecipient and any non-federal entity to which the Subrecipient makes a subaward
shall comply with 2 CFR 200.317 through 200.327, and all Washington State procurement
statutes,when procuring any equipment or supplies under this Agreement, 2 CFR 200.313
for management of equipment, and 2 CFR 200.314 for management of supplies, to
include, but not limited to:
DHS-FEMA-EMPG-FY24 Page 5 of 44 Mason County, E26-257
i. Upon successful completion of the terms of this Agreement, all equipment and
supplies purchased through this Agreement will be owned by the Subrecipient,
or a recognized non-federal entity to which the Subrecipient has made a
subaward, for which a contract, Subrecipient grant agreement, or other means
of legal transfer of ownership is in place.
ii. All equipment, and supplies as applicable, purchased under this Agreement will
be recorded and maintained in the Subrecipient's inventory system.
iii. Inventory system records shall include:
A. Description of the property
B. Manufacturer's serial number, or other identification number
C. Funding source for the property, including the Federal Award Identification
Number (FAIN) (Face Sheet, Box 11)
D. Assistance Listings Number (Face Sheet, Box 13)
E. Who holds the title
F. Acquisition date
G. Cost of the property and the percentage of federal participation in the cost
H. Location, use, and condition of the property at the date the information was
reported
I. Disposition data including the date of disposal and sale price of the
property.
iv. The Subrecipient shall take a physical inventory of the equipment, and supplies
as applicable, and reconcile the results with the property records at least once
every two years. Any differences between quantities determined by the physical
inspection and those shown in the records shall be investigated by the
Subrecipient to determine the cause of the difference. The Subrecipient shall, in
connection with the inventory, verify the existence, current utilization, and
continued need for the equipment.
v. The Subrecipient shall be responsible for any and all operational and
maintenance expenses and for the safe operation of the equipment and supplies
including all questions of liability. The Subrecipient shall develop appropriate
maintenance schedules and procedures to ensure the equipment, and supplies
as applicable, are well maintained and kept in good operating condition.
vi. The Subrecipient shall develop a control system to ensure adequate safeguards
to prevent loss, damage, and theft of the property.Any loss, damage, or theft shall
be investigated, and a report generated and sent to the Department's Key
Personnel.
vii. The Subrecipient must obtain and maintain all necessary certifications and
licenses for the equipment.
viii. If the Subrecipient is authorized or required to sell the property, proper sales
procedures must be established and followed to ensure the highest possible
return. For disposition, if upon termination or at the Grant Agreement End Date,
when original or replacement supplies or equipment acquired under a federal
award are no longer needed for the original project or program or for other
activities currently or previously supported by a federal awarding agency, the
Subrecipient must comply with the following procedures:
A. For Supplies: If there is a residual inventory of unused supplies exceeding
$5,000 in total aggregate value upon termination or completion of the
project or program and the supplies are not needed for any other federal
DHS-FEMA-EMPG-FY24 Page 6 of 44 Mason County, E26-257
award, the Subrecipient must retain the supplies for use on other activities
or sell them, but must, in either case, compensate the federal government
for its share. The amount of compensation must be computed in the same
manner as for equipment.
B. For Equipment:
1) Items with a current per-unit fair-market value of$5,000 or less may
be retained, sold, transferred, or otherwise disposed of with no further
obligation to the federal awarding agency.
2) Items with a current per-unit fair-market value in excess of $5,000
may be retained or sold. The Subrecipient shall compensate the
federal awarding agency in accordance with the requirements of 2
CFR 200.313 (e) (2).
C. Notify Department Key Personnel to initiate the disposition process by the
federal awarding agency.
ix. Records for equipment shall be retained by the Subrecipient for a period of six
years from the date of the disposition, replacement, or transfer. If any litigation,
claim, or audit is started before the expiration of the six-year period, the records
shall be retained by the Subrecipient until all litigation, claims, or audit findings
involving the records have been resolved.
b. The Subrecipient shall comply with the Department's Purchase Review Process, which is
incorporated by reference and made part of this Agreement. No reimbursement will be
provided unless the appropriate approval has been received.
c. Allowable equipment categories for the grant program are listed on the Authorized
Equipment List (AEL) located on the FEMA website at
https://www.fema.gov/qrants/guidance-tools/authorized-equipment-list. It is important that
the Subrecipient and any non-federal entity to which the Subrecipient makes a subaward
regard the AEL as an authorized purchasing list identifying items allowed under the
specific grant program; the AEL includes items that may not be categorized as equipment
according to the federal, state, local, and tribal definitions of equipment. The Subrecipient
is solely responsible for ensuring and documenting purchased items under this Agreement
are authorized as allowed items by the AEL at time of purchase.
If the item is not identified on the AEL as allowable under the grant program, the
Subrecipient must contact the Department Key Personnel for assistance in seeking FEMA
approval prior to acquisition.
d. Equipment might require more than one waiver. The Subrecipient must contact the
Department Key Personnel for assistance in identifying what waivers are needed and in
seeking FEMA approval prior to acquisition.
e. Equipment purchases (those with a current per-unit fair market value in excess of
$5,000) must be identified and explained to the Department. Use, management, and
disposition of such equipment is subject to requirements outlined in 2 CFR 200.313.
Before making such purchases, the Subrecipient should analyze the cost benefits of
purchasing versus leasing equipment, especially those subject to rapid technical
advances.
f. Unless expressly provided otherwise, all equipment must meet all mandatory regulatory
state and DHS/FEMA adopted standards to be eligible for purchase using federal award
funds.
g. If funding is allocated to support emergency communications activities, the Subrecipient
must ensure that all projects comply with SAFECOM Guidance on Emergency
Communications Grants, located at https://www.cisa.gov/safecom/funding, including
provisions on technical standards that ensure and enhance interoperable
communications.
DHS-FEMA-EMPG-FY24 Page 7 of 44 Mason County, E26-257
h. Effective August 13, 2020, FEMA recipients and subrecipients, as well as their contractors
and subcontractors, may not obligate or expend any FEMA award funds to:
i. Procure or obtain any equipment, system, or service that uses covered
telecommunications equipment or services as a substantial or essential
component of any system, or as critical technology of any system;
ii. Enter into, extend, or renew a contract to procure or obtain any equipment, system,
or service that uses covered telecommunications equipment or services as a
substantial or essential component of any system, or as critical technology of any
system; or
iii. Enter into, extend, or renew contracts with entities that use covered
telecommunications equipment or services as a substantial or essential
component of any system, or as critical technology as part of any system.
This prohibition regarding certain telecommunications and video surveillance services or
equipment is mandated by section 889 of the John S. McCain National Defense
Authorization Act for Fiscal Year 2019 (FY 2019 NDAA), Pub. L. No. 115-232 (2018) and
2 CFR 200.216, 200.327, 200.471, and Appendix 11 to 2CFR200. Recipients and
subrecipients may use DHS/FEMA grant funding to procure replacement equipment and
services impacted by this prohibition, provided the costs are otherwise consistent with the
requirements of the Manual and the NOFO.
Per subsections 889(f)(2)-(3) of the FY 2019 NDAA, and 2 CFR 200.216, covered
telecommunications equipment or services means:
iv. Telecommunications equipment produced by Huawei Technologies Company or
ZTE Corporation (or any subsidiary or affiliate of such entities);
v. For the purpose of public safety, security of government facilities, physical security
surveillance of critical infrastructure, and other national security purposes, video
surveillance and telecommunications equipment produced by Hytera
Communications Corporation, Hangzhou Hikvision Digital Technology Company,
or Dahua Technology Company (or any subsidiary or affiliate of such entities);
vi. Telecommunications or video surveillance services provided by such entities or
using such equipment; or
vii. Telecommunications or video surveillance equipment or services produced or
provided by an entity that the Secretary of Defense, in consultation with the
Director of National Intelligence or the Director of the Federal Bureau of
Investigation, reasonably believes to be an entity owned or controlled by, or
otherwise connected to, the government of a covered foreign country.
i. The Subrecipient must pass through equipment and supply management requirements
that meet or exceed the requirements outlined above to any non-federal entity to which
the Subrecipient makes a subaward under this Agreement.
6. ENVIRONMENTAL AND HISTORICAL PRESERVATION
a. The Subrecipient shall ensure full compliance with the DHS/FEMA Environmental
Planning and Historic Preservation (EHP) program. EHP program information can be
found at https://www.fema.gov/qrants/guidance-tools/environmental-historic all of which
are incorporated in and made a part of this Agreement.
b. Projects that have historical impacts or the potential to impact the environment, including,
but not limited to, construction of communication towers; modification or renovation of
existing buildings, structures and facilities; installation of sonar system; or new
construction including replacement of facilities, must participate in the DHS/FEMA EHP
review process prior to initiation. Modification of existing buildings, including minimally
invasive improvements such as attaching monitors to interior walls, and training or
exercises occurring outside in areas not considered previously disturbed, also require a
DHS/FEMA EHP review before project initiation.
DHS-FEMA-EMPG-FY24 Page 8 of 44 Mason County, E26-257
c. The EHP review process involves the submission of a detailed project description that
includes the entire scope of work, including any alternatives that may be under
consideration, along with supporting documentation so FEMA may determine whether the
proposed project has the potential to impact environmental resources and/or historic
properties.
d. The Subrecipient agrees that to receive any federal preparedness funding, all EHP
compliance requirements outlined in applicable guidance must be met. The EHP review
process must be completed and FEMA approval received by the Subrecipient before
any work is started for which reimbursement will be later requested. Expenditures for
projects started before completion of the EHP review process and receipt of approval by
the Subrecipient will not be reimbursed.
7. PROCUREMENT
The Subrecipient shall comply with all procurement requirements of 2 CFR Part 200.317 through
200.327 and as specified in the General Terms and Conditions (Attachment B, A.10).
a. For all contracts expected to exceed the simplified acquisition threshold, per 2 CFR 200.1,
the Subrecipient must notify the Department. The Department may request pre-
procurement documents, such as request for proposals, invitations for bids and
independent cost estimates. This requirement must be passed on to any non-federal entity
to which the Subrecipient makes a subaward, at which point the Subrecipient will be
responsible for requesting and reviewing pre-procurement documents.
b. For all sole source contracts expected to exceed the micro-purchase threshold per 2 CFR
200.1, the Subrecipient must submit justification to the Department for review and
approval. This requirement must be passed on to any non-federal entity to which the
Subrecipient makes a subaward, at which point the Subrecipient will be responsible for
reviewing and approving sole source justifications to any non-federal entity to which
Subrecipient makes any award.
c. The Subrecipient as well as its contractors and subcontractors must comply with the Build
America, Buy America Act (BABAA), which was enacted as a part of the Infrastructure
Investment and Jobs Act §§ 70901-70297, Pub. L. No. 117-58 (2021); and Executive
Order 14005, Ensuring the Future is Made in All of America by All of America's Workers.
BABAA requires any infrastructure project receiving federal funding must ensure:
i. All iron and steel used in the project are produced in the United States. This means
all manufacturing processes, from initial melting stage through the application of
coatings, occurred in the United States.
ii. All manufactured products must be produced in the United States. For a
manufactured product to be considered produced in the United States, the cost of
the components of the manufactured product that are mined, produced, or
manufactured in the United States must be greater than 55% of the total cost of all
minimum amount of domestic content of manufactured product, unless subject to
another standard.
iii. All construction materials are manufactured in the United States. This means that
all manufacturing processes for construction material occurred in the United States.
Additionally, applicable infrastructure projects are subject to domestic preference
requirements. A domestic preference does not apply to non-infrastructure spending under
an award that also includes a covered project. A domestic preference applies to an entire
infrastructure project, even if it is funded by both federal and non-federal funds under one
or more awards.
i. Domestic preferences under BABAA only apply to articles, materials, and supplies
that are consumed in, incorporated into, or affixed to an infrastructure project. As
such, it does not apply to tools, equipment, and supplies, such as temporary
scaffolding, brought to the construction site and removed at or before the
completion of the infrastructure project. Nor does a domestic preference apply to
DHS-FEMA-EMPG-FY24 Page 9 of 44 Mason County, E26-257
equipment and furnishings, such as movable chairs, desks, and portable computer
equipment, that are used at or within the finished infrastructure project but are not
an integral part of or permanently affixed to the structure.
ii. Infrastructure, for the purposes of BABAA, includes, at a minimum, the structures,
facilities, and equipment for, in the United States, roads, highways and bridges;
public transportation; dams, ports, harbors and other maritime facilities; intercity
passenger and freight railroads; freight and intermodal facilities; airports; water
systems, including drinking water and wastewater systems; electrical transmission
facilities and systems; utilities; broadband infrastructure; and buildings and real
property. Infrastructure includes facilities that generate, transport, and distribute
energy.
iii. The Subrecipient's contractors and their subcontractors who apply or bid for an
award for an infrastructure project subject to the domestic preference requirement
in the BABAA shall file a required certification to the Subrecipient with each bid or
offer for an infrastructure project, unless a domestic preference requirement is
waived by FEMA. Contractors and subcontractors must certify that no federal
financial assistance funding for infrastructure projects will be provided unless all the
iron, steel, manufactured projects, and construction materials used in the project
are produced in the United States. BABAA, Pub. L. No. 117-58, §§ 70901-52.
Contractors and subcontractors shall also disclose any use of federal financial
assistance for infrastructure projects that does not ensure compliance with BABAA
domestic preference requirement. Such disclosures shall be forwarded to the
Subrecipient who will forward them to the Department who, in turn, will forward the
disclosures to FEMA. The Build America, Buy America Act Self-Certification form
is included herein as Attachment G.
If the Subrecipient is interested in applying for a waiver, the Subrecipient should contact
the Department Key Personnel to determine the requirements. All waiver requests must
include a detailed justification for the use of goods, products, or materials mined,
produced, or manufactured outside the United States and a certification that there was a
good faith effort to solicit bids for domestic products supported by terms included in
requests for proposals, contracts, and nonproprietary communications with potential
suppliers.
8. SUBRECIPIENT MONITORING
a. The Department will monitor the activities of the Subrecipient from award to closeout. The
goal of the Department's monitoring activities is to ensure that subrecipients receiving
federal pass-through funds are in compliance with this Agreement, federal and state audit
requirements, federal grant guidance, and applicable federal and state financial
regulations, as well as 2 CFR Part 200 Subpart F.
b. To document compliance with 2 CFR Part 200 Subpart F requirements, the Subrecipient
shall complete and return to the Department an Audit Certification/FFATA form. Reporting
requirements are referenced in section 3.c.
c. Monitoring activities may include, but are not limited to:
i. Review of financial and performance reports
ii. Monitoring and documenting the completion of Agreement deliverables
iii. Documentation of phone calls, meetings (e.g. agendas, sign-in sheets, meeting
minutes), e-mails and correspondence
iv. Review of reimbursement requests and supporting documentation to ensure
allowability and consistency with Agreement work plan, budget, and federal
requirements
v. Observation and documentation of Agreement related activities, such as
exercises, training, events, and equipment demonstrations
DHS-FEMA-EMPG-FY24 Page 10 of 44 Mason County, E26-257
vi. On-site visits to review equipment records and inventories, to verify source
documentation for reimbursement requests and performance reports, and to verify
completion of deliverables.
d. The Subrecipient is required to meet or exceed the monitoring activities, as outlined
above, for any non-federal entity to which the Subrecipient makes a subaward as a pass-
through entity under this Agreement.
e. Compliance will be monitored throughout the performance period to assess risk. Concerns
will be addressed through a Corrective Action Plan.
9. LIMITED ENGLISH PROFICIENCY (CIVIL RIGHTS ACT OF 1964 TITLE VI)
a. The Subrecipient must comply with the Title VI of the Civil Rights Act of 1964 (Title VI)
prohibition against discrimination on the basis of national origin, which requires that
subrecipients of federal financial assistance take reasonable steps to provide meaningful
access to persons with limited English proficiency (LEP) to their programs and services.
FEMA Policy FP-256-23-001 (www.fema.gov/sites/default/files/documents/fema policy-
language-access.pdf)further stresses this requirement applies to anyone awarded FEMA
funding. Providing meaningful access for persons with LEP may entail providing language
assistance services, including oral interpretation and written translation. Executive Order
13166, Improving Access to Services for Persons with Limited English Proficiency(August
11, 2000), requires federal agencies to issue guidance to recipients, assisting such
organizations and entities in understanding their language access obligations. DHS
published the required recipient guidance in April 2011, DHS Guidance to Federal
Financial Assistance Recipients Regarding Title VI Prohibition Against National Origin
Discrimination Affecting Limited English Proficient Persons, 76 Fed. Reg. 21755-21768,
(April 18, 2011). The Guidance provides helpful information such as how a recipient can
determine the extent of its obligation to provide language services, selecting language
services, and elements of an effective plan on language assistance for LEP persons. For
additional assistance and information regarding language access obligations, please refer
to the DHS Recipient Guidance at https://www.dhs.gov/quidance-published-help-
department-supported-organizations-provide-meaningful-access-people-limited and
additional resources on https://www.lep.gov.
b. Subrecipients are encouraged to perform and document their analysis of the most
appropriate language assistance services necessary to ensure a LEP individual has
meaningful access to the Subrecipient's programs and activities. The analysis should
consider
i. The number or proportion of LEP individuals eligible to be served or likely
encountered by the program
ii. The frequency with which LEP individuals come in contact with the program
iii. The nature and importance of the program, activity, or service provided by the
program to people's lives
iv. The resources available to the program and costs
B. EMPG PROGRAM SPECIFIC REQUIREMENTS
The Department receives EMPG funding from DHS/FEMA, to assist state, local, and tribal governments
to enhance and sustain all-hazards emergency management capabilities as authorized by Robert T.
Stafford Disaster Relief and Emergency Assistance Act, as amended (42 U.S.C. §§ 5121 et seq.) and
Section 662 of the Post Katrina Emergency Management Act (6 U.S.C. § 762).
A portion of the grant program is passed through to local jurisdictions and tribes with emergency
management programs to supplement their local/tribal operating budgets to help sustain and enhance
emergency management capabilities pursuant to Washington Administrative Code (WAC) 118-09.
a. The Subrecipient shall use the EMPG funds authorized under this Agreement only to perform
tasks as described in the Work Plan (Attachment D) and the Subrecipient's approved application
for funding, incorporated into this Agreement.
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b. Funding may not be used to replace or supplant non-federal funding of emergency management
programs.
c. The Subrecipient shall provide a fifty percent (50%) cash match from non-federal source(s). The
Federal share applied toward the EMPG budget shall not exceed fifty percent of the total budget
as submitted and approved in the application and documented in the Budget (Attachment F). To
meet matching requirements, the Subrecipient's cash matching contributions must be verifiable,
reasonable, allowable, allocable, and necessary under the grant program and must comply with
all state and Federal requirements and regulations, including, but not limited to, 2 CFR Part 200.
An appropriate mechanism must be in place to capture, track, and document matching funds.
d. To gather data for the required FEMA deliverables(i.e., Stakeholder Preparedness Review[SPR],
Threat Hazard Identification and Risk Assessment [THIRA]), EMD is piloting a three-year County
Emergency Preparedness Assessment (CEPA) process with workshops, occurring in a third of
the 39 counties each calendar year 2024-2026. The Subrecipient must participate in a CEPA
workshop located in their county and in any follow-on data calls to receive EMPG funding.
e. Subrecipients shall participate in the State's Integrated Preparedness Planning Workshop
(IPPW). Non-participation may result in withholding of funding under future grant years.
f. If funding is allocated to non-FEMA training, the Subrecipient must request prior written approval
from the Department Key Personnel before attending the training. The Department will coordinate
approval with the State Training Point of Contact. Pursuant to DHS/FEMA Grant Programs
Directorate Information Bulletin No. 432, Review and Approval Requirements for Training
Courses Funded Through Preparedness Grants, https://www.fema.gov/sites/default/files/2020-
04/Training Course Review and Approval IB Final 7 19 18.pdf, the training must fall within
the FEMA mission scope and be in alignment with the Subrecipient's Emergency Operations Plan.
This requirement only applies to training courses and does not include attendance at conferences.
Furthermore, additional federal approvals are required for courses that relate to Countering
Violent Extremism prior to attendance.
g. All personnel funded in any part through federal award or matching funds under this Agreement
shall complete and record proof of completion of:
i. NIMS training Independent Study (IS): IS-100, IS-200, IS-700, and IS-800, and
ii. Either the FEMA Professional Development Series (PDS) IS-120, IS-230, IS-235, IS-240,
IS-241, IS-242, and IS-244, or the Emergency Management Professionals Program (EMPP)
Basic Academy IS-230, E/L1 01, E/L 102, E/L1 03, E/L1 04 and E/L1 05.
C. DHS TERMS AND CONDITIONS
As a Subrecipient of 24EMPG funding, the Subrecipient shall comply with all applicable DHS terms and
conditions of the 24EMPG Award Letter and its incorporated documents for the Grant, which are
incorporated and made a part of this Agreement as Attachment C.
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Attachment B
Washington State Military Department
GENERAL TERMS AND CONDITIONS
Department of Homeland Security (DHS)/
Federal Emergency Management Agency (FEMA)
Grants
A.1 DEFINITIONS
As used throughout this Agreement, the terms will have the same meaning as defined in 2 CFR 200
Subpart A (which is incorporated herein by reference), except as otherwise set forth below:
a. "Agreement" means this Grant Agreement.
b. "Department" means the Washington State Military Department, as a state agency, any division,
section, office, unit or other entity of the Department, or any of the officers or other officials lawfully
representing that Department. The Department is a recipient of a federal award directly from a
federal awarding agency and is the pass-through entity making a subaward to a Subrecipient
under this Agreement.
c. "Monitoring Activities" means all administrative, financial, or other review activities that are
conducted to ensure compliance with all state and federal laws, rules, regulations, authorities,
and policies.
d. "Subrecipient" when capitalized is primarily used throughout this Agreement in reference to the
non-federal entity identified on the Face Sheet of this Agreement that has received a subaward
from the Department. However, the definition of"Subrecipient" is the same as in 2 CFR 200.1 for
all other purposes.
A.2 ADVANCE PAYMENTS PROHIBITED
The Department shall make no payments in advance or in anticipation of goods or services to be provided
under this Agreement. Subrecipient shall not invoice the Department in advance of delivery and invoicing
of such goods or services.
A.3 AMENDMENTS AND MODIFICATIONS
The Subrecipient or the Department may request, in writing, an amendment or modification of this
Agreement. However, such amendment or modification shall not be binding, take effect or be
incorporated herein until made in writing and signed by the authorized representatives of the Department
and the Subrecipient. No other understandings or agreements, written or oral, shall be binding on the
parties.
The Agreement performance period shall only be extended by (1) written notification of DHS/FEMA
approval of the Award performance period, followed up with a mutually agreed written amendment, or (2)
written notification from the Department to the Subrecipient to provide additional time for completion of
the Subrecipient's project(s).
A.4 AMERICANS WITH DISABILITIES ACT (ADA) OF 1990, PUBLIC LAW 101-336, 42 U.S.C. 12101 ET
SEQ. AND ITS IMPLEMENTING REGULATIONS ALSO REFERRED TO AS THE "ADA" 28 CFR Part
35.
Except as provided herein, the Subrecipient must comply with the ADA, which provides comprehensive
civil rights protection to individuals with disabilities in the areas of employment, public accommodations,
state and local government services, and telecommunication. If the ADA does not apply to the
Subrecipient because the Subrecipient is a federal recognized Indian Tribe, then the acceptance by the
Tribe of, or acquiescence to, these General Terms and Conditions does not change or alter its
inapplicability to the Indian Tribe. The execution of grant documents is not intended to change, alter,
amend, or impose additional liability or responsibility upon the Tribe where it does not already exist.
A.5 ASSURANCES
The Department and Subrecipient agree that all activity pursuant to this Agreement will be in accordance
with all the applicable current federal, state and local laws, rules and regulations.
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A.6 CERTIFICATION REGARDING DEBARMENT, SUSPENSION, OR INELIGIBILITY
As federal funds are a basis for this Agreement, the Subrecipient certifies that the Subrecipient is not
presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from
participating in this Agreement by any federal department or agency.
The Subrecipient shall complete, sign, and return a Certification Regarding Debarment, Suspension,
Ineligibility, and Voluntary Exclusion form located at https://mil.wa.gov/reguiredgrantforms. Any such form
completed by the Subrecipient for this Agreement shall be incorporated into this Agreement by reference.
Further, the Subrecipient agrees to comply with all applicable federal regulations concerning the federal
debarment and suspension system, including 2 CFR Part 180. The Subrecipient certifies that it will ensure
that potential contractors or subrecipients or any of their principals are not debarred, suspended,
proposed for debarment, declared ineligible, or voluntarily excluded from participation in "covered
transactions" by any federal department or agency. "Covered transactions" include procurement
contracts for goods or services awarded under a non-procurement transaction (e.g., grant or cooperative
agreement) that are expected to equal or exceed $25,000, and subawards to subrecipients for any
amount. With respect to covered transactions, the Subrecipient may comply with this provision by
obtaining a certification statement from the potential contractor or subrecipient or by checking the System
for Award Management (https://sam.gov/SAM/) maintained by the federal government. The Subrecipient
also agrees not to enter into any arrangements or contracts with any party on the Washington State
Department of Labor and Industries' "Debarred Contractor List"
(https://secure.Ini.wa.gov/debarandstrike/ContractorDebarList.aspx). The Subrecipient also agrees not
to enter into any agreements or contracts for the purchase of goods and services with any party on the
Department of Enterprise Services' Debarred Vendor List(https://www.des.wa.gov/services/contracting-
purchasing/doing-business-state/vendor-debarment).
A.7 CERTIFICATION REGARDING RESTRICTIONS ON LOBBYING
As required by 44 CFR Part 18, the Subrecipient hereby certifies that to the best of its knowledge and
belief: (1) no federally appropriated funds have been paid or will be paid by or on behalf of the
Subrecipient to any person for influencing or attempting to influence an officer or employee of an agency,
a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress
in connection with the awarding of any federal contract, the making of any federal grant, the making of
any federal loan, the entering into of any cooperative agreement, and the extension, continuation,
renewal, amendment, or modification of any federal contract, grant, loan, or cooperative agreement; (2)
that if any funds other than federal appropriated funds have been paid or will be paid to any person for
influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an
officer or employee of Congress, or an employee of a Member of Congress in connection with this
Agreement, grant, loan, or cooperative agreement, the Subrecipient will complete and submit Standard
Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions; (3) and that, as
applicable, the Subrecipient will require that the language of this certification be included in the award
documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants,
loans, and cooperative agreements)and that all Subrecipients shall certify and disclose accordingly. This
certification is a material representation of fact upon which reliance was placed when this transaction was
made or entered into and is a prerequisite for making or entering into this transaction imposed by 31
U.S.C. 1352.
A.8 COMPLIANCE WITH APPLICABLE STATUTES, RULES AND DEPARTMENT POLICIES
The Subrecipient and all its contractors and subrecipients shall comply with, and the Department is not
responsible for determining compliance with, any and all applicable federal, state, and local laws,
regulations, executive orders, OMB Circulars, and/or policies. This obligation includes, but is not limited
to: nondiscrimination laws and/or policies, Energy Policy and Conservation Act(PL 94-163, as amended),
the Americans with Disabilities Act (ADA), Age Discrimination Act of 1975, Title VI of the Civil Rights Act
of 1964, Civil Rights Act of 1968, the Robert T. Stafford Disaster Relief and Emergency Assistance Act,
(PL 93-288, as amended), Ethics in Public Service (RCW 42.52), Covenant Against Contingent Fees (48
CFR Section 52.203-5), Public Records Act (RCW 42.56), Prevailing Wages on Public Works (RCW
39.12), State Environmental Policy Act(RCW 43.21 C), Shoreline Management Act of 1971 (RCW 90.58),
State Building Code (RCW 19.27), Energy Related Building Standards (RCW 19.27A), Provisions in
Buildings for Aged and Handicapped Persons (RCW 70.92), and safety and health regulations.
DHS-FEMA-EMPG-FY24 Page 14 of 44 Mason County, E26-257
In the event of noncompliance or refusal to comply with any applicable law, regulation, executive order,
OMB Circular or policy by the Subrecipient, its contractors or subrecipients, the Department may rescind,
cancel, or terminate the Agreement in whole or in part in its sole discretion. The Subrecipient is
responsible for all costs or liability arising from its failure, and that of its contractors and subrecipients, to
comply with applicable laws, regulations, executive orders, OMB Circulars or policies.
A.9 CONFLICT OF INTEREST
No officer or employee of the Department; no member, officer, or employee of the Subrecipient or its
designees or agents; no member of the governing body of the jurisdiction in which the project is
undertaken or located; and no other official of the Subrecipient who exercises any functions or
responsibilities with respect to the project during his or her tenure, shall have any personal or pecuniary
gain or interest, direct or indirect, in any contract, subcontract, or the proceeds thereof, for work to be
performed in connection with the project assisted under this Agreement.
The Subrecipient shall incorporate, or cause to incorporate, in all such contracts or subawards, a
provision prohibiting such interest pursuant to this provision.
A.10 CONTRACTING & PROCUREMENT
a. The Subrecipient shall use a competitive procurement process in the procurement and award of
any contracts with contractors or subcontractors that are entered into under the original
agreement award. The procurement process followed shall be in accordance with 2 CFR Part
200.318, General procurement standards, through 200.327, Contract provisions.
As required by Appendix II to 2 CFR Part 200, all contracts entered into by the Subrecipient under
this Agreement must include the following provisions, as applicable:
1) Contracts for more than the simplified acquisition threshold currently set at $250,000, which
is the inflation adjusted amount determined by the Civilian Agency Acquisition Council and
the Defense Acquisition Regulations Council (Councils) as authorized by 41 U.S.C. 1908,
must address administrative, contractual, or legal remedies in instances where contractors
violate or breach contract terms, and provide for such sanctions and penalties as appropriate.
2) All contracts in excess of $10,000 must address termination for cause and for convenience
by the non-federal entity including the manner by which it will be effected and the basis for
settlement.
3) Equal Employment Opportunity. Except as otherwise provided under 41 CFR Part 60, all
contracts that meet the definition of"federally assisted construction contract" in 41 CFR Part
60-1.3 must include the equal opportunity clause provided under 41 CFR 60-1.4(b), in
accordance with Executive Order 11246, "Equal Employment Opportunity' (30 FR 12319,
12935, 3 CFR Part, 1964-1965 Comp., p. 339), as amended by Executive Order 11375,
"Amending Executive Order 11246 Relating to Equal Employment Opportunity," and
implementing regulations at 41 CFR part 60, "Office of Federal Contract Compliance
Programs, Equal Employment Opportunity, Department of Labor."
4) Davis-Bacon Act, as amended (40 U.S.C. 3141-3148). When required by Federal program
legislation, all prime construction contracts in excess of $2,000 awarded by non-federal
entities must include a provision for compliance with the Davis-Bacon Act (40 U.S.C. 3141-
3144, and 3146-3148) as supplemented by Department of Labor regulations (29 CFR Part
5, "Labor Standards Provisions Applicable to Contracts Covering Federally Financed and
Assisted Construction"). In accordance with the statute, contractors must be required to pay
wages to laborers and mechanics at a rate not less than the prevailing wages specified in a
wage determination made by the Secretary of Labor. In addition, contractors must be
required to pay wages not less than once a week. The non-federal entity must place a copy
of the current prevailing wage determination issued by the Department of Labor in each
solicitation. The decision to award a contract or subcontract must be conditioned upon the
acceptance of the wage determination. The non-federal entity must report all suspected or
reported violations to the federal awarding agency. The contracts must also include a
provision for compliance with the Copeland "Anti-Kickback" Act (40 U.S.C. 3145), as
supplemented by Department of Labor regulations (29 CFR Part 3, "Contractors and
Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or
Grants from the United States"). The Act provides that each contractor or Subrecipient must
DHS-FEMA-EMPG-FY24 Page 15 of 44 Mason County, E26-257
be prohibited from inducing, by any means, any person employed in the construction,
completion, or repair of public work, to give up any part of the compensation to which he or
she is otherwise entitled. The non-federal entity must report all suspected or reported
violations to the federal awarding agency.
5) Contract Work Hours and Safety Standards Act (40 U.S.C. 3701-3708). Where applicable,
all contracts awarded by the non-federal entity in excess of $100,000 that involve the
employment of mechanics or laborers must include a provision for compliance with 40 U.S.C.
3702 and 3704, as supplemented by Department of Labor regulations (29 CFR Part 5). Under
40 U.S.C. 3702 of the Act, each contractor must be required to compute the wages of every
mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of
the standard work week is permissible provided that the worker is compensated at a rate of
not less than one and a half times the basic rate of pay for all hours worked in excess of 40
hours in the work week. The requirements of 40 U.S.C. 3704 are applicable to construction
work and provide that no laborer or mechanic must be required to work in surroundings or
under working conditions which are unsanitary, hazardous or dangerous. These
requirements do not apply to the purchases of supplies or materials or articles ordinarily
available on the open market, or contracts for transportation or transmission of intelligence.
6) Rights to Inventions Made Under a Contract or Agreement. If the federal award meets the
definition of"funding agreement" under 37 CFR §401.2 (a) and the recipient or Subrecipient
wishes to enter into a contract with a small business firm or nonprofit organization regarding
the substitution of parties, assignment or performance of experimental, developmental, or
research work under that "funding agreement," the recipient or Subrecipient must comply
with the requirements of 37 CFR Part 401, "Rights to Inventions Made by Nonprofit
Organizations and Small Business Firms Under Government Grants, Contracts and
Cooperative Agreements,"and any implementing regulations issued by the awarding agency.
7) Clean Air Act (42 U.S.C. 7401-7671q.) and the Federal Water Pollution Control Act (33
U.S.C. 1251-1387), as amended—Contracts and subgrants of amounts in excess of
$150,000 must contain a provision that requires the non-federal award to agree to comply
with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42
U.S.C. 7401-7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C.
1251-1387). Violations must be reported to the federal awarding agency and the Regional
Office of the Environmental Protection Agency (EPA).
8) Debarment and Suspension (Executive Orders 12549 and 12689)—A contract award (see 2
CFR 180.220) must not be made to parties listed on the government-wide exclusions in the
System for Award Management(SAM), in accordance with the OMB guidelines at 2 CFR 180
that implement Executive Orders 12549 (3 CFR part 1986 Comp., p. 189) and 12689 (3 CFR
part 1989 Comp., p. 235), "Debarment and Suspension." SAM Exclusions contains the
names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties
declared ineligible under statutory or regulatory authority other than Executive Order 12549.
9) Byrd Anti-Lobbying Amendment(31 U.S.C. 1352)—Contractors that apply or bid for an award
exceeding $100,000 must file the required certification. Each tier certifies to the tier above
that it will not and has not used federal appropriated funds to pay any person or organization
for influencing or attempting to influence an officer or employee of any agency, a member of
Congress, officer or employee of Congress, or an employee of a member of Congress in
connection with obtaining any federal contract, grant or any other award covered by 31
U.S.C. 1352. Each tier must also disclose any lobbying with non-federal funds that takes
place in connection with obtaining any federal award. Such disclosures are forwarded from
tier to tier up to the non-federal award.
10) Procurement of recovered materials -- As required by 2 CFR 200.323, a non-federal entity
that is a state agency or agency of a political subdivision of a state and its contractors must
comply with section 6002 of the Solid Waste Disposal Act, as amended by the Resource
Conservation and Recovery Act. The requirements of Section 6002 include procuring only
items designated in guidelines of the Environmental Protection Agency(EPA)at 40 CFR part
247 that contain the highest percentage of recovered materials practicable, consistent with
maintaining a satisfactory level of competition, where the purchase price of the item exceeds
DHS-FEMA-EMPG-FY24 Page 16 of 44 Mason County, E26-257
$10,000 or the value of the quantity acquired during the preceding fiscal year exceeded
$10,000; procuring solid waste management services in a manner that maximizes energy
and resource recovery; and establishing an affirmative procurement program for
procurement of recovered materials identified in the EPA guidelines.
11) Notice of federal awarding agency requirements and regulations pertaining to reporting.
12) Federal awarding agency requirements and regulations pertaining to copyrights and rights in
data.
13) Access by the Department, the Subrecipient, the federal awarding agency, the Comptroller
General of the United States, or any of their duly authorized representatives to any books,
documents, papers, and records of the contractor which are directly pertinent to that specific
contract for the purpose of making audit, examination, excerpts, and transcriptions.
14) Retention of all required records for six (6) years after the Subrecipient has made final
payments and all other pending matters are closed.
15) Mandatory standards and policies relating to energy efficiency which are contained in the
state energy conservation plan issued in compliance with the Energy Policy and
Conservation Act (Pub. L. 94-163, 89 Stat. 871).
16) Pursuant to Executive Order 13858 "Strengthening Buy-American Preferences for
Infrastructure Projects," and as appropriate and to the extent consistent with law, the non-
Federal entity should, to the greatest extent practicable under a Federal award, provide a
preference for the purchase, acquisition, or use of goods, products, or materials produced in
the United States, as required in 2 CFR Part 200.322, in every contract, subcontract,
purchase order, or sub-award that is chargeable against federal financial assistance awards.
17) Per 2 C.F.R. § 200.216, prohibitions regarding certain telecommunications and video
surveillance services or equipment are mandated by section 889 of the John S. McCain
National Defense Authorization Act for Fiscal Year 2019 (FY 2019 NDAA), Pub. L. No. 115-
232 (2018).
b. The Department reserves the right to review the Subrecipient's procurement plans and
documents and require the Subrecipient to make changes to bring its plans and documents into
compliance with the requirements of 2 CFR Part 200.317 through 200.327. The Subrecipient must
ensure that its procurement process requires contractors and subcontractors to provide adequate
documentation with sufficient detail to support the costs of the project and to allow both the
Subrecipient and Department to make a determination on eligibility of project costs.
c. All contracting agreements entered into pursuant to this Agreement shall incorporate this
Agreement by reference.
A.11 DISCLOSURE
The use or disclosure by any party of any information concerning the Department for any purpose not
directly connected with the administration of the Department's or the Subrecipient's responsibilities with
respect to services provided under this Agreement is prohibited except by prior written consent of the
Department or as required to comply with the state Public Records Act, other law or court order.
A.12 DISPUTES
Except as otherwise provided in this Agreement, when a bona fide dispute arises between the parties
and it cannot be resolved through discussion and negotiation, either party may request a dispute
resolution board to resolve the dispute. A request for a dispute resolution board shall be in writing, state
the disputed issues, state the relative positions of the parties, and be sent to all parties. The board shall
consist of a representative appointed by the Department, a representative appointed by the Subrecipient,
and a third party mutually agreed upon by both parties. The determination of the dispute resolution board
shall be final and binding on the parties hereto. Each party shall bear the cost for its member of the
dispute resolution board and its attorney fees and costs and share equally the cost of the third board
member.
DHS-FEMA-EMPG-FY24 Page 17 of 44 Mason County, E26-257
A.13 LEGAL RELATIONS
It is understood and agreed that this Agreement is solely for the benefit of the parties to the Agreement
and gives no right to any other party. No joint venture or partnership is formed as a result of this
Agreement.
To the extent allowed by law, the Subrecipient, its successors or assigns, will protect, save and hold
harmless the Department, the state of Washington, and the United States Government and their
authorized agents and employees, from all claims, actions, costs, damages or expenses of any nature
whatsoever by reason of the acts or omissions of the Subrecipient, its subcontractors, subrecipients,
assigns, agents, contractors, consultants, licensees, invitees, employees or any person whomsoever
arising out of or in connection with any acts or activities authorized by this Agreement.
To the extent allowed by law, the Subrecipient further agrees to defend the Department and the state of
Washington and their authorized agents and employees in any litigation; including payment of any costs
or attorneys' fees for any claims or action commenced thereon arising out of or in connection with acts
or activities authorized by this Agreement.
This obligation shall not include such claims, costs, damages or expenses which may be caused by the
sole negligence of the Department; provided, that if the claims or damages are caused by or result from
the concurrent negligence of(1) the Department, and (2)the Subrecipient, its agents, or employees, this
indemnity provision shall be valid and enforceable only to the extent of the negligence of the Subrecipient,
or the Subrecipient's agents or employees.
Insofar as the funding source, FEMA is an agency of the Federal government, the following shall apply:
44 CFR 206.9 Non-liability. The Federal government shall not be liable for any claim based upon the
exercise or performance of, or the failure to exercise or perform a discretionary function or duty on the
part of a federal agency or an employee of the Federal government in carrying out the provisions of the
Stafford Act.
A.14 LIMITATION OF AUTHORITY—AUTHORIZED SIGNATURE
The signatories to this Agreement represent that they have the authority to bind their respective
organizations to this Agreement. Only the Department's Authorized Signature representative and the
Authorized Signature representative of the Subrecipient or Alternate for the Subrecipient, formally
designated in writing, shall have the express, implied, or apparent authority to alter, amend, modify, or
waive any clause or condition of this Agreement. Any alteration, amendment, modification, or waiver of
any clause or condition of this Agreement is not effective or binding unless made in writing and signed
by both parties' Authorized Signature representatives, except as provided for time extensions in Article
A.3.
Further, only the Authorized Signature representative or Alternate for the Subrecipient shall have
signature authority to sign reimbursement requests, time extension requests, amendment and
modification requests, requests for changes to projects or work plans, and other requests, certifications
and documents authorized by or required under this Agreement.
A.15 LOSS OR REDUCTION OF FUNDING
In the event funding from state, federal, or other sources is withdrawn, reduced, or limited in any way
after the effective date of this Agreement and prior to normal completion or end date, the Department
may unilaterally reduce the work plan and budget or unilaterally terminate all or part of the Agreement as
a "Termination for Cause" without providing the Subrecipient an opportunity to cure. Alternatively, the
parties may renegotiate the terms of this Agreement under "Amendments and Modifications" to comply
with new funding limitations and conditions, although the Department has no obligation to do so.
A.16 NONASSIGNABILITY
Neither this Agreement, nor any claim arising under this Agreement, shall be transferred or assigned by
the Subrecipient.
A.17 NONDISCRIMINATION
During the performance of this agreement, the Subrecipient shall comply with all federal and state
nondiscrimination statutes and regulations. These requirements include, but are not limited to:
a. Nondiscrimination in Employment: The Subrecipient shall not discriminate against any employee or
applicant for employment because of race, color, sex, sexual orientation, religion, national origin,
creed, marital status, age, Vietnam era or disabled veteran status, or the presence of any sensory,
DHS-FEMA-EMPG-FY24 Page 18 of 44 Mason County, E26-257
mental, or physical handicap. This requirement does not apply, however, to a religious corporation,
association, educational institution or society with respect to the employment of individuals of a
particular religion to perform work connected with the carrying on by such corporation, association,
educational institution or society of its activities.
b. The Subrecipient shall take action to ensure that employees are employed and treated during
employment without discrimination because of their race, color, sex, sexual orientation religion,
national origin, creed, marital status, age, Vietnam era or disabled veteran status, or the presence of
any sensory, mental, or physical handicap. Such action shall include, but not be limited to, the
following: Employment, upgrading, demotion, or transfer, recruitment or recruitment selection for
training, including apprenticeships and volunteers.
A.18 NOTICES
The Subrecipient shall comply with all public notices or notices to individuals required by applicable local,
state and federal laws and regulations and shall maintain a record of this compliance.
A.19 OCCUPATIONAL SAFETY/HEALTH ACT and WASHINGTON INDUSTRIAL SAFETY/HEALTH ACT
(OSHA/WISHA)
The Subrecipient represents and warrants that its workplace does now or will meet all applicable federal
and state safety and health regulations that are in effect during the Subrecipient's performance under this
Agreement. To the extent allowed by law, the Subrecipient further agrees to indemnify and hold harmless
the Department and its employees and agents from all liability, damages and costs of any nature,
including, but not limited to, costs of suits and attorneys' fees assessed against the Department, as a
result of the failure of the Subrecipient to so comply.
A.20 OWNERSHIP OF PROJECT/CAPITAL FACILITIES
The Department makes no claim to any capital facilities or real property improved or constructed with
funds under this Agreement, and by this subaward of funds does not and will not acquire any ownership
interest or title to such property of the Subrecipient. The Subrecipient shall assume all liabilities and
responsibilities arising from the ownership and operation of the project and agrees to defend, indemnify,
and hold the Department, the state of Washington, and the United States government harmless from any
and all causes of action arising from the ownership and operation of the project.
A.21 POLITICAL ACTIVITY
No portion of the funds provided herein shall be used for any partisan political activity or to further the
election or defeat of any candidate for public office or influence the approval or defeat of any ballot issue.
A.22 PROHIBITION AGAINST PAYMENT OF BONUS OR COMMISSION
The assistance provided under this Agreement shall not be used in payment of any bonus or commission
for the purpose of obtaining approval of the application for such assistance or any other approval or
concurrence under this Agreement provided, however, that reasonable fees or bona fide technical
consultant, managerial, or other such services, other than actual solicitation, are not hereby prohibited if
otherwise eligible as project costs.
A.23 PUBLICITY
The Subrecipient agrees to submit to the Department prior to issuance all advertising and publicity
matters relating to this Agreement wherein the Department's name is mentioned, or language used from
which the connection of the Department's name may, in the Department's judgment, be inferred or
implied. The Subrecipient agrees not to publish or use such advertising and publicity matters without the
prior written consent of the Department. The Subrecipient may copyright original work it develops in the
course of or under this Agreement; however, pursuant to 2 CFR Part 200.315, FEMA reserves a royalty-
free, nonexclusive, and irrevocable license to reproduce, publish or otherwise use, and to authorize
others to use the work for government purposes.
Publication resulting from work performed under this Agreement shall include an acknowledgement of
FEMA's financial support, by the Assistance Listings Number(formerly CFDA Number), and a statement
that the publication does not constitute an endorsement by FEMA or reflect FEMA's views.
A.24 RECAPTURE PROVISION
In the event the Subrecipient fails to expend funds under this Agreement in accordance with applicable
federal, state, and local laws, regulations, and/or the provisions of the Agreement, the Department
reserves the right to recapture funds in an amount equivalent to the extent of noncompliance. Such right
DHS-FEMA-EMPG-FY24 Page 19 of 44 Mason County, E26-257
of recapture shall exist for the life of the project following Agreement termination. Repayment by the
Subrecipient of funds under this recapture provision shall occur within 30 days of demand. In the event
the Department is required to institute legal proceedings to enforce the recapture provision, the
Department shall be entitled to its costs and expenses thereof, including attorney fees from the
Subrecipient.
A.25 RECORDS
a. The Subrecipient agrees to maintain all books, records, documents, receipts, invoices and all
other electronic or written records necessary to sufficiently and properly reflect the Subrecipient's
contracts, subawards, grant administration, and payments, including all direct and indirect
charges, and expenditures in the performance of this Agreement (the "records").
b. The Subrecipient's records related to this Agreement and the projects funded may be inspected
and audited by the Department or its designee, by the Office of the State Auditor, DHS, FEMA or
their designees, by the Comptroller General of the United States or its designees, or by other
state or federal officials authorized by law, for the purposes of determining compliance by the
Subrecipient with the terms of this Agreement and to determine the appropriate level of funding
to be paid under the Agreement.
c. The records shall be made available by the Subrecipient for such inspection and audit, together
with suitable space for such purpose, at any and all times during the Subrecipient's normal
working day.
d. The Subrecipient shall retain and allow access to all records related to this Agreement and the
funded project(s) for a period of at least six (6) years following final payment and closure of the
grant under this Agreement. Despite the minimum federal retention requirement of three(3)years,
the more stringent State requirement of six (6) years must be followed.
A.26 RESPONSIBILITY FOR PROJECT/STATEMENT OF WORK/WORK PLAN
While the Department undertakes to assist the Subrecipient with the project/statement of work/work plan
(project) by providing federal award funds pursuant to this Agreement, the project itself remains the sole
responsibility of the Subrecipient. The Department undertakes no responsibility to the Subrecipient, or to
any third party, other than as is expressly set out in this Agreement.
The responsibility for the design, development, construction, implementation, operation and maintenance
of the project, as these phrases are applicable to this project, is solely that of the Subrecipient, as is
responsibility for any claim or suit of any nature by any third party related in any way to the project.
Prior to the start of any construction activity, the Subrecipient shall ensure that all applicable federal,
state, and local permits and clearances are obtained, including, but not limited to, FEMA compliance with
the National Environmental Policy Act, the National Historic Preservation Act, the Endangered Species
Act, and all other environmental laws, regulations, and executive orders.
The Subrecipient shall defend, at its own cost, any and all claims or suits at law or in equity, which may
be brought against the Subrecipient in connection with the project. The Subrecipient shall not look to the
Department, or to any state or federal agency, or to any of their employees or agents, for any
performance, assistance, or any payment or indemnity, including, but not limited to, cost of defense
and/or attorneys' fees, in connection with any claim or lawsuit brought by any third party related to any
design, development, construction, implementation, operation and/or maintenance of a project.
A.27 SEVERABILITY
If any court of rightful jurisdiction holds any provision or condition under this Agreement or its application
to any person or circumstances invalid, this invalidity does not affect other provisions, terms or conditions
of the Agreement, which can be given effect without the invalid provision. To this end, the terms and
conditions of this Agreement are declared severable.
A.28 SINGLE AUDIT ACT REQUIREMENTS (including all AMENDMENTS)
The Subrecipient shall comply with and include the following audit requirements in any subawards.
Non-federal entities, as Subrecipients of a federal award, that expend $750,000 or more in one fiscal
year of federal funds from all sources, direct and indirect, are required to have a single or a program-
specific audit conducted in accordance with 2 CFR Part 200 Subpart F. Non-federal entities that spend
less than $750,000 a year in federal awards are exempt from federal audit requirements for that year,
except as noted in 2 CFR Part 200 Subpart F. As defined in 2 CFR Part 200, the term "non-federal entity"
DHS-FEMA-EMPG-FY24 Page 20 of 44 Mason County, E26-257
means a state, local government, Indian tribe, institution of higher education, or nonprofit organization
that carries out a federal award as a recipient or subrecipient.
Subrecipients that are required to have an audit must ensure the audit is performed in accordance with
Generally Accepted Government Auditing Standards (GAGAS) as found in the Government Auditing
Standards (the Revised Yellow Book) developed by the United States Comptroller General and the OMB
Compliance Supplement. The Subrecipient has the responsibility of notifying its auditor and requesting
an audit in compliance with 2 CFR Part 200 Subpart F, to include the Washington State Auditor's Office,
a federal auditor, or a public accountant performing work using GAGAS, as appropriate. Costs of the
audit may be an allowable grant expenditure as authorized by 2 CFR Part 200.425.
The Subrecipient shall maintain auditable records and accounts so as to facilitate the audit requirement
and shall ensure that any subcontractors also maintain auditable records. The Subrecipient is responsible
for any audit exceptions incurred by its own organization or that of its subcontractors. Responses to any
unresolved management findings and disallowed or questioned costs shall be included with the audit
report. The Subrecipient must respond to Department requests for information or corrective action
concerning audit issues or findings within 30 days of the date of request. The Department reserves the
right to recover from the Subrecipient all disallowed costs resulting from the audit.
After the single audit has been completed, and if it includes any audit findings, the Subrecipient must
send a full copy of the audit and its Corrective Action Plan to the Department at the following address no
later than nine (9) months after the end of the Subrecipient's fiscal year(s):
Contracts Office
Washington Military Department
Finance Division, Building #1 TA-20
Camp Murray, WA 98430-5032
OR
Contracts.Office(c mil.wa.gov
The Department retains the sole discretion to determine whether a valid claim for an exemption from the
audit requirements of this provision has been established.
Conducting a single or program-specific audit in compliance with 2 CFR Part 200 Subpart F is a material
requirement of this Agreement. In the absence of a valid claim of exemption from the audit requirements
of 2 CFR Part 200 Subpart F, the Subrecipient's failure to comply with said audit requirements may result
in one or more of the following actions in the Department's sole discretion: a percentage of federal awards
being withheld until the audit is completed in accordance with 2 CFR Part 200 Subpart F; the withholding
or disallowing of overhead costs; the suspension of federal awards until the audit is conducted and
submitted; or termination of the federal award.
A.29 SUBRECIPIENT NOT EMPLOYEE
The Subrecipient, and/or employees or agents performing under this Agreement, are not employees or
agents of the Department in any manner whatsoever. The Subrecipient will not be presented as nor
claim to be an officer or employee of the Department or of the state of Washington by reason hereof, nor
will the Subrecipient make any claim, demand, or application to or for any right, privilege or benefit
applicable to an officer or employee of the Department or of the state of Washington, including, but not
limited to, Workers' Compensation coverage, unemployment insurance benefits, social security benefits,
retirement membership or credit, or privilege or benefit which would accrue to a civil service employee
under Chapter 41.06 RCW; OFM Reg. 4.3.1.1.8.
It is understood that if the Subrecipient is another state department, state agency, state university, state
college, state community college, state board, or state commission, that the officers and employees are
employed by the state of Washington in their own right.
If the Subrecipient is an individual currently employed by a Washington State agency, the Department
shall obtain proper approval from the employing agency or institution before entering into this contract.
A statement of"no conflict of interest" shall be submitted to the Department.
A.30 TAXES, FEES AND LICENSES
Unless otherwise provided in this Agreement, the Subrecipient shall be responsible for, pay and maintain
in current status all taxes, unemployment contributions, fees, licenses, assessments, permit charges and
DHS-FEMA-EMPG-FY24 Page 21 of 44 Mason County, E26-257
expenses of any other kind for the Subrecipient or its staff required by statute or regulation that are
applicable to Agreement performance.
A.31 TERMINATION FOR CONVENIENCE
Notwithstanding any provisions of this Agreement, the Subrecipient may terminate this Agreement by
providing written notice of such termination to the Department Key Personnel identified in the Agreement,
specifying the effective date thereof, at least thirty (30) days prior to such date.
Except as otherwise provided in this Agreement, the Department, in its sole discretion and in the best
interests of the state of Washington, may terminate this Agreement in whole or in part ten (10) business
days after emailing notice. Upon notice of termination for convenience, the Department reserves the right
to suspend all or part of the Agreement, withhold further payments, or prohibit the Subrecipient from
incurring additional obligations of funds. In the event of termination, the Subrecipient shall be liable for all
damages as authorized by law. The rights and remedies of the Department provided for in this section
shall not be exclusive and are in addition to any other rights and remedies provided by law.
A.32 TERMINATION OR SUSPENSION FOR LOSS OF FUNDING
The Department may unilaterally terminate or suspend all or part of this Grant Agreement, or may reduce
its scope of work and budget, if there is a reduction in funds by the source of those funds, and if such
funds are the basis for this Grant Agreement. The Department will email the Subrecipient ten (10)
business days prior to termination.
A.33 TERMINATION OR SUSPENSION FOR CAUSE
In the event the Department, in its sole discretion, determines the Subrecipient has failed to fulfill in a
timely and proper manner its obligations under this Agreement, is in an unsound financial condition so
as to endanger performance hereunder, is in violation of any laws or regulations that render the
Subrecipient unable to perform any aspect of the Agreement, or has violated any of the covenants,
agreements or stipulations of this Agreement, the Department has the right to immediately suspend or
terminate this Agreement in whole or in part.
The Department may notify the Subrecipient in writing of the need to take corrective action and provide
a period of time in which to cure. The Department is not required to allow the Subrecipient an opportunity
to cure if it is not feasible as determined solely within the Department's discretion. Any time allowed for
cure shall not diminish or eliminate the Subrecipient's liability for damages or otherwise affect any other
remedies available to the Department. If the Department allows the Subrecipient an opportunity to cure,
the Department shall notify the Subrecipient in writing of the need to take corrective action. If the
corrective action is not taken within ten (10) calendar days or as otherwise specified by the Department,
or if such corrective action is deemed by the Department to be insufficient, the Agreement may be
terminated in whole or in part.
The Department reserves the right to suspend all or part of the Agreement, withhold further payments,
or prohibit the Subrecipient from incurring additional obligations of funds during investigation of the
alleged compliance breach, pending corrective action by the Subrecipient, if allowed, or pending a
decision by the Department to terminate the Agreement in whole or in part.
In the event of termination, the Subrecipient shall be liable for all damages as authorized by law, including,
but not limited to, any cost difference between the original Agreement and the replacement or cover
Agreement and all administrative costs directly related to the replacement Agreement, e.g., cost of
administering the competitive solicitation process, mailing, advertising and other associated staff time.
The rights and remedies of the Department provided for in this section shall not be exclusive and are in
addition to any other rights and remedies provided by law.
If it is determined that the Subrecipient: (1)was not in default or material breach, or(2)failure to perform
was outside of the Subrecipient's control, fault or negligence, the termination shall be deemed to be a
termination for convenience.
A.34 TERMINATION PROCEDURES
In addition to the procedures set forth below, if the Department terminates this Agreement, the
Subrecipient shall follow any procedures specified in the termination notice. Upon termination of this
Agreement and in addition to any other rights provided in this Agreement, the Department may require
the Subrecipient to deliver to the Department any property specifically produced or acquired for the
performance of such part of this Agreement as has been terminated.
DHS-FEMA-EMPG-FY24 Page 22 of 44 Mason County, E26-257
If the termination is for convenience, the Department shall pay to the Subrecipient as an agreed upon
price, if separately stated, for properly authorized and completed work and services rendered or goods
delivered to and accepted by the Department prior to the effective date of Agreement termination, the
amount agreed upon by the Subrecipient and the Department for(i) completed work and services and/or
equipment or supplies provided for which no separate price is stated, (ii) partially completed work and
services and/or equipment or supplies provided which are accepted by the Department, (iii) other work,
services and/or equipment or supplies which are accepted by the Department, and (iv)the protection and
preservation of property.
Failure to agree with such amounts shall be a dispute within the meaning of the "Disputes" clause of this
Agreement. If the termination is for cause, the Department shall determine the extent of the liability of the
Department. The Department shall have no other obligation to the Subrecipient for termination. The
Department may withhold from any amounts due the Subrecipient such sum as the Department
determines to be necessary to protect the Department against potential loss or liability.
The rights and remedies of the Department provided in this Agreement shall not be exclusive and are in
addition to any other rights and remedies provided by law.
After receipt of a notice of termination, and except as otherwise directed by the Department in writing,
the Subrecipient shall:
a. Stop work under the Agreement on the date, and to the extent specified, in the notice;
b. Place no further orders or contracts for materials, services, supplies, equipment and/or facilities
in relation to this Agreement except as may be necessary for completion of such portion of the
work under the Agreement as is not terminated;
c. Assign to the Department, in the manner, at the times, and to the extent directed by the
Department, all of the rights, title, and interest of the Subrecipient under the orders and contracts
so terminated, in which case the Department has the right, at its discretion, to settle or pay any
or all claims arising out of the termination of such orders and contracts;
d. Settle all outstanding liabilities and all claims arising out of such termination of orders and
contracts, with the approval or ratification of the Department to the extent the Department may
require, which approval or ratification shall be final for all the purposes of this clause;
e. Transfer title to the Department and deliver in the manner, at the times, and to the extent directed
by the Department any property which, if the Agreement had been completed, would have been
required to be furnished to the Department;
f. Complete performance of such part of the work as shall not have been terminated by the
Department in compliance with all contractual requirements; and
g. Take such action as may be necessary, or as the Department may require, for the protection and
preservation of the property related to this Agreement which is in the possession of the
Subrecipient and in which the Department has or may acquire an interest.
A.35 MINORITY AND WOMEN-OWNED BUSINESS ENTERPRISES
In accordance with the legislative findings and policies set forth in Chapter 39.19 RCW, the state of
Washington encourages participation in all its contracts by MWBE firms certified by the Office of Minority
and Women's Business Enterprises (OMWBE). To the extent possible, the Subrecipient will solicit and
encourage minority-owned and women-owned business enterprises who are certified by the OMWBE
under the state of Washington certification program to apply and compete for work under this contract.
Voluntary numerical MWBE participation goals have been established and are indicated herein: Minority
Business Enterprises: (MBEs): 10% and Woman's Business Enterprises (WBEs): 6%.
A.36 VENUE
This Agreement shall be construed and enforced in accordance with, and the validity and performance
shall be governed by, the laws of the state of Washington. Except for as provided herein, venue of any
suit between the parties arising out of this Agreement shall be the Superior Court of Thurston County,
Washington, and the Subrecipient, by execution of this Agreement, acknowledges the jurisdiction of the
courts of the state of Washington. Provides, that if the Subrecipient is a federally recognized Indian Tribe,
the parties agree that, in the event either party to this Agreement commences any suit relating to or
arising from the Agreement, the United States District Court for the Western District of the State of
Washington shall have the sole and exclusive jurisdiction over such proceeding. If the court lacks federal
DHS-FEMA-EMPG-FY24 Page 23 of 44 Mason County, E26-257
subject matter jurisdiction, then the Tribe agrees to waive its sovereign immunity from suit for the limited
purpose of permitting the State to enforce the terms of this Agreement in the Superior Court of
Washington under Washington law, and venue for such suit shall be the Superior Court of Thurston
County, Washington. This limited waiver of sovereign immunity is solely for the benefit of the State. This
limited waiver of sovereign immunity shall not be for, nor shall it be construed as for, the benefit of any
other person or entity, and the Tribe does not waive its immunity with respect to any action brought by,
or on behalf of, any other entity or person.
A.37 WAIVERS
No conditions or provisions of this Agreement can be waived unless approved in advance by the
Department in writing. The Department's failure to insist upon strict performance of any provision of the
Agreement or to exercise any right based upon a breach thereof, or the acceptance of any performance
during such breach, shall not constitute a waiver of any right under this Agreement.
DHS-FEMA-EMPG-FY24 Page 24 of 44 Mason County, E26-257
Attachment C
24EMPG Award Letter
EMS-2024-EP-05000
Award Letter
U.S.Department of Homeland Security
Washington, D.C.20472
Effective date:09/09/2024
FEMA
Sierra Wardell
MILITARY DEPARTMENT,WASHINGTON STATE
BUILDING 1 MILITIA DR STATE FINANCIAL SERVICES
CAMP MURRAY,WA 98430
EMS-2024-EP-05000
Dear Sierra Wardell,
Congratulations on behalf of the Department of Homeland Security,your application submitted for the
Fiscal Year(FY)2024 Emergency Management Performance Grants,has been approved in the amount
of$6,821,397.00 in Federal funding.This award of federal assistance is executed as a Grant.As a
condition of this award,you are required to contribute non-Federal funds equal to or greater than
$6,821,397.00 for a total approved budget of$13,642,794.00. Please see the FY24 Emergency
Management Performance Grant(EMPG) Program for information on how to meet this cost share
requirement.
Before you request and receive any of the Federal funds awarded to you,you must establish
acceptance of the award through the FEMA Grants Outcomes(FEMA GO)system.By accepting this
award,you acknowledge that the terms of the following documents are incorporated into the terms of
your award:
• Award Summary-included in this document
• Agreement Articles-included in this document
• Obligating Document-included in this document
• FY 2024 Emergency Management Performance Grants Notice of Funding Opportunity
• FEMA Preparedness Grants Manual
Please make sure you read,understand,and maintain a copy of these documents in your official file for
this award.
Sincerely,
Patrick Marcham
Grants Program Division Director
Region 10
DHS-FEMA-EMPG-FY24 Page 25 of 44 Mason County, E26-257
Award Summary
Program:Fiscal Year 2024 Emergency Management Performance Grant
Recipient:MILITARY DEPARTMENT,WASHINGTON STATE
UEI-EFT: D2EJRGZ2PLG8-0001
DUNS number.8088833830001
Award number:EMS-2024-EP-05000
Summary description of award
The Fiscal Year(FY)2024 Emergency Management Performance Grant(EMPG)Program is one of the
grant programs that constitute DHS/FEMA's focus on all-hazards emergency preparedness.These
grant programs are part of a comprehensive set of measures authorized by Congress and implemented
by DHS/FEMA to assist state,local,tribal,and territorial emergency management agencies to
implement the National Preparedness System and the National Preparedness Goal of a secure and
resilient nation
Amount awarded table
The amount of the award is detailed in the attached Obligating Document for Award.
Approved scope of work
After review of your application, FEMA has approved the below scope of work.Justifications are
provided for any differences between the scope of work in the original application and the approved
scope of work under this award.You must submit scope or budget revision requests for FEMA's prior
approval,via an amendment request,as appropriate per 2 C.F.R.§200.308 and the FY2024 EMPG
NOFO.
//due to new system inclusion of information with no context, pages 5-12 not included— available on request//
Agreement Articles
Program:Fiscal Year 2024 Emergency Management Performance Grant
Recipient:MILITARY DEPARTMENT,WASHINGTON STATE
UEI-EFT:D2EJRGZ2PLG8-0001
DUNS number.8088833830001
Award number:EMS-2024-EP-05000
Table of contents
DHS-FEMA-EMPG-FY24 Page 26 of 44 Mason County, E26-257
icle Assurances,Administrative Requirements,Cost Principles, Representations,and
1 Certifications
Article General Acknowledgements and Assurances
2
Article Acknowledgement of Federal Funding from DHS
3
Article Activities Conducted Abroad
rticle Age Discrimination Act of 1975
Article Americans with Disabilities Act of 1990
6
Article Best Practices for Collection and Use of Personally Identifiable Information
7
Article Civil Rights Act of 1964—Title VI
8
Article Civil Rights Act of 1968
9
isle Copyright
10
icle Debarment and Suspension
11
ide Drug-Free Workplace Regulations
12
icle Duplicative Costs
13
rticle Education Amendments 01 1972(Equal Opportunity in Education Act)—Title IX
14
rticle E.O.14074—Advancing Effective,Accountable Policing and Criminal Justice
15 Practices to Enhance Public Trust and Public Safety
isle Energy Policy and Conservation Act
16
icle False Claims Act and Program Fraud Civil Remedies
17
rticle Federal Debt Status
18
isle Federal Leadership on Reducing Text Messaging while Driving
19
Article Fly America Act of 1974
20
Article Hotel and Motel Fire Safety Act of 1990
21
Article John S.McCain National Defense Authorization Act of Fiscal Year 2019
22
Article Limited English Proficiency(Civil Rights Act of 1964,Title VI)
23
Article Lobbying Prohibitions
24
Article National Environmental Policy Act
25
Article Nondiscrimination in Matters Pertaining to Faith-Based Organizations
26
Article Non-Supplanting Requirement
27
DHS-FEMA-EMPG-FY24 Page 27 of 44 Mason County, E26-257
Article Notice of Funding Opportunity Requirements
28
Article Patents and Intellectual Property Rights
29
Article Procurement of Recovered Materials
30
Article Rehabilitation Act of 1973
31
Article Reporting of Matters Related to Recipient Integrity and Performance
32
Article Reporting Subawards and Executive Compensation
33
Article Required Use of American Iron,Steel,Manufactured Products,and Construction
34 Materials
Article SAFECOM
35
Article Terrorist Financing
36
Article Trafficking Victims Protection Act of 2000(TVPA)
37
Article Universal Identifier and System of Award Management
38
Article USA PATRIOT Act of 2001
39
Article Use of DHS Seal, Logo and Flags
40
Article Whistleblower Protection Act
41
Article Environmental Planning and Historic Preservation(EHP) Review
42
Article Applicability of DHS Standard Terms and Conditions to Tribes
43
Article Acceptance of Post Award Changes
44
Article Disposition of Equipment Acquired Under the Federal Award
45
rticle Prior Approval for Modification of Approved Budget
Article Indirect Cost Rate
47
DHS-FEMA-EMPG-FY24 Page 28 of 44 Mason County, E26-257
Article 1 Assurances,Administrative Requirements,Cost Principles,
Representations,and Certifications
I.Recipients must complete either the Office of Management and Budget(OMB)
Standard Form 424B Assurances-Non-Construction Programs,or OMB Standard
Form 424D Assurances-Construction Programs,as applicable.Certain
assurances in these documents may not be applicable to your program and the
DHS financial assistance office(DHS FAO)may require applicants to certify
additional assurances.Applicants are required to fill out the assurances as
instructed by the federal awarding agency.
Article 2 General Acknowledgements and Assurances
Recipients are required to follow the applicable provisions of the Uniform
Administrative Requirements,Cost Principles,and Audit Requirements for Federal
Awards in effect as of the federal award date and located at 2 C.F.R.Part 200 and
adopted by DHS at 2 C.F.R.§3002.10.All recipients and subrecipients must
acknowledge and agree to provide DHS access to records,accounts,documents,
information,facilities,and staff pursuant to 2 C.F.R.§200.337.I.Recipients must
cooperate with any DHS compliance reviews or compliance investigations.II.
Recipients must give DHS access to examine and copy records,accounts,and
other documents and sources of information related to the federal financial
assistance award and permit access to facilities and personnel.Ill.Recipients must
submit timely,complete,and accurate reports to the appropriate DHS officials and
maintain appropriate backup documentation to support the reports.IV.Recipients
must comply with all other special reporting,data collection,and evaluation
requirements required by law,federal regulation, Notice of Funding Opportunity,
federal award specific terms and conditions,and/or federal awarding agency
program guidance.V.Recipients must complete the DHS Civil Rights Evaluation
Tool within thirty(30)days of receiving the Notice of Award for the first award under
which this term applies.Recipients of multiple federal awards from DHS should only
submit one completed tool for their organization,not per federal award.After the
initial submission,recipients are required to complete the tool once every two(2)
years if they have an active federal award,not every time a federal award is made.
Recipients must submit the completed tool,including supporting materials,to
CivilRightsEvaluation@hq.dhs.gov.This tool clarifies the civil rights obligations and
related reporting requirements contained in these DHS Standard Terms and
Conditions.Subrecipients are not required to complete and submit this tool to DHS.
The evaluation tool can be found at httpsl/www.dhs.gov/publicatior�/dhs-civil-
rights-evaluation-tool.DHS Civil Rights Evaluation Tool I Homeland Security.The
DHS Office for Civil Rights and Civil Liberties will consider,in its discretion,granting
an extension to the 30-day deadline if the recipient identifies steps and a timeline for
completing the tool.Recipients must request extensions by emailing the request to
CivilRightsEvaluation@hq.dhs.gov prior to expiration of the 30-day deadline.
Article 3 Acknowledgement of Federal Funding from DHS
Recipients must acknowledge their use of federal award funding when issuing
statements,press releases,requests for proposal,bid invitations,and other
documents describing projects or programs funded in whole or in part with federal
award funds.
DHS-FEMA-EMPG-FY24 Page 29 of 44 Mason County, E26-257
Article 4 Activities Conducted Abroad
Recipients must coordinate with appropriate government authorities when
performing project activities outside the United States obtain all appropriate
licenses,permits,or approvals.
Article 5 Age Discrimination Act of 1975
Recipients must comply with the requirements of the Age Discrimination Act of
1975,Pub.L.No.94-135(codified as amended at 42 U.S.C.§6101 et seq.),which
prohibits discrimination on the basis of age in any program or activity receiving
federal financial assistance.
Article 6 Americans with Disabilities Act of 1990
Recipients must comply with the requirements of Titles I,II,and III of the Americans
with Disabilities Act,Pub.L.No.101-336(1990) (codified as amended at 42 U.S.C.
§§12101-12213),which prohibits recipients from discriminating on the basis of
disability in the operation of public entities,public and private transportation
systems,places of public accommodation,and certain testing entities.
Article 7 Best Practices for Collection and Use of Personally Identifiable Information
Recipients who collect personally identifiable information(PII)as part of carrying
out the scope of work under a federal award are required to have a publicly
available privacy policy that describes standards on the usage and maintenance of
the PII they collect.DHS defines PII as any information that permits the identity of
an individual to be directly or indirectly inferred,including any information that is
linked or linkable to that individual.Recipients may also find the DHS Privacy
Impact Assessments:Privacy Guidance and Privacy Template as useful resources
respectively.
Article 8 Civil Rights Act of 1964—Title VI
Recipients must comply with the requirements of Title VI of the Civil Rights Act of
1964,Pub.L.No.88-352(codified as amended at 42 U.S.C.§2000d et seq.),
which provides that no person in the United States will,on the grounds of race,
color,or national origin,be excluded from participation in,be denied the benefits of,
or be subjected to discrimination under any program or activity receiving federal
financial assistance.DHS implementing regulations for the Act are found at 6 C.F.R.
Part 21.Recipients of an award from the Federal Emergency Management Agency
(FEMA)must also comply with FEMA's implementing regulations at 44 C.F.R.Part
7.
DHS-FEMA-EMPG-FY24 Page 30 of 44 Mason County, E26-257
Article 9 Civil Rights Act of 1968
Recipients must comply with Title VIII of the Civil Rights Act of 1968, Pub.L.No.
90-284(codified as amended at 42 U.S.C.§3601 et seq.)which prohibits
recipients from discriminating in the sale,rental,financing,and advertising of
dwellings,or in the provision of services in connection.therewith,on the basis of
race,color,national origin,religion,disability,familial status,and sex,as
implemented by the U.S.Department of Housing and Urban Development at 24
C.F.R.Part 100.The prohibition on disability discrimination includes the
requirement that new multifamily housing with four or more dwelling units—i.e.,the
public and common use areas and individual apartment units(all units in buildings
with elevators and ground-floor units in buildings without elevators)—be designed
and constructed with certain accessible features.(See 24 C.F.R.Part 100,Subpart
D.)
Article 10 Copyright
Recipients must affix the applicable copyright notices of 17 U.S.C.§§401 or 402 to
any work first produced under federal awards and also include an
acknowledgement that the work was produced under a federal award(including the
federal award number and federal awarding agency).As detailed in 2 C.F.R.§
200.315,a federal awarding agency reserves a royalty-free,nonexclusive,and
irrevocable right to reproduce,publish,or otherwise use the work for federal
purposes and to authorize others to do so.
Article 11 Debarment and Suspension
Recipients must comply with the non-procurement debarment and suspension
regulations implementing Executive Orders(E.O.)12549 and 12689 set forth at 2
C.F.R.Part 180 as implemented by DHS at 2 C.F.R.Part 3000.These regulations
prohibit recipients from entering into covered transactions(such as subawards and
contracts)with certain parties that are debarred,suspended,or otherwise excluded
from or ineligible for participation in federal assistance programs or activities.
Article 12 Drug-Free Workplace Regulations
Recipients must comply with drug-free workplace requirements in Subpart B(or
Subpart C,if the recipient is an individual)of 2 C.F.R.Part 3001,which adopts the
Government-wide implementation(2 C.F.R.Part 182)of the Drug-Free Workplace
Act of 1988(41 U.S.C.§§8101-8106).
Article 13 Duplicative Costs
Recipients are prohibited from charging any cost to this federal award that will be
included as a cost or used to meet cost sharing or matching requirements of any
other federal award in either the current or a prior budget period.(See 2 C.F.R.§
200.403(f)).However,recipients may shift costs that are allowable under two or
more federal awards where otherwise permitted by federal statutes,regulations,or
the federal financial assistance award terms and conditions.
DHS-FEMA-EMPG-FY24 Page 31 of 44 Mason County, E26-257
Article 14 Education Amendments of 1972(Equal Opportunity in Education Act)—
Title IX
Recipients must comply with the requirements of Title IX of the Education
Amendments of 1972, Pub.L.No.92-318(codified as amended at 20 U.S.C.§
1681 et seq.),which provide that no person in the United States will,on the basis of
sex,be excluded from participation in,be denied the benefits of,or be subjected to
discrimination under any educational program or activity receiving federal financial
assistance.DHS implementing regulations are codified at 6 C.F.R.Part 17.
Recipients of an award from the Federal Emergency Management Agency(FEMA)
must also comply with FEMA's implementing regulations at 44 C.F.R.Part 19.
Article 15 E.O.14074—Advancing Effective,Accountable Policing and Criminal
Justice Practices to Enhance Public Trust and Public Safety
Recipient State,Tribal,local,or territorial law enforcement agencies must comply
with the requirements of section 12(c)of E.O.14074.Recipient State,Tribal,local,
or territorial law enforcement agencies are also encouraged to adopt and enforce
policies consistent with E.O.14074 to support safe and effective policing.
Article 16 Energy Policy and Conservation Act
Recipients must comply with the requirements of the Energy Policy and
Conservation Act, Pub.L.No.94-163(1975)(codified as amended at 42 U.S.C.§
6201 et seq.),which contain policies relating to energy efficiency that are defined in
the state energy conservation plan issued in compliance with this Act.
Article 17 False Claims Act and Program Fraud Civil Remedies
Recipients must comply with the requirements of the False Claims Act,31 U.S.C.
§§3729-3733,which prohibit the submission of false or fraudulent claims for
payment to the Federal Government.(See 31 U.S.C.§§3801-3812,which details
the administrative remedies for false claims and statements made.)
Article 18 Federal Debt Status
All recipients are required to be non-delinquent in their repayment of any federal
debt.Examples of relevant debt include delinquent payroll and other taxes,audit
disallowances,and benefit overpayments.(See OMB Circular A-129.)
Article 19 Federal Leadership on Reducing Text Messaging while Driving
Recipients are encouraged to adopt and enforce policies that ban text messaging
while driving recipient-owned,recipient-rented,or privately owned vehicles when on
official government business or when performing any work for or on behalf of the
Federal Government.Recipients are also encouraged to conduct the initiatives of
the type described in Section 3(a)of E.O.13513.
DHS-FEMA-EMPG-FY24 Page 32 of 44 Mason County, E26-257
Article 20 Fly America Act of 1974
Recipients must comply with Preference for U.S.Flag Air Carriers(a list of certified
air carriers can be found at:Certificated Air Carriers List I US Department of
Transportation,httpsJ/www.transportation.gov/policy/aviation-policy/certificated-
air-carriers-list)for international air transportation of people and property to the
extent that such service is available,in accordance with the International Air
Transportation Fair Competitive Practices Act of 1974,49 U.S.C.§40118,and the
interpretative guidelines issued by the Comptroller General of the United States in
the March 31,1981,amendment to Comptroller General Decision B-1 38942.
Article 21 Hotel and Motel Fire Safety Act of 1990
Recipients must ensure that all conference,meeting,convention,or training space
funded entirely or in part by federal award funds complies with the fire prevention
and control guidelines of Section 6 of the Hotel and Motel Fire Safety Act of 1990,
15 U.S.C.§2225a.
Article 22 John S.McCain National Defense Authorization Act of Fiscal Year 2019
Recipients,subrecipients,and their contractors and subcontractors are subject to
the prohibitions described in section 889 of the John S.McCain National Defense
Authorization Act for Fiscal Year 2019,Pub.L.No.115-232(2018)and 2 C.F.R.§§
200.216,200.327,200.471,and Appendix II to 2 C.F.R.Part 200.The statute-as
it applies to DHS recipients,subrecipients,and their contractors and subcontractors
-prohibits obligating or expending federal award funds on certain
telecommunications and video surveillance products and contracting with certain
entities for national security reasons.
Article 23 Limited English Proficiency(Civil Rights Act of 1964,Title VI)
Recipients must comply with Title VI of the Civil Rights Act of 1964(42 U.S.C.§
2000d et seq.)prohibition against discrimination on the basis of national origin,
which requires that recipients of federal financial assistance take reasonable steps
to provide meaningful access to persons with limited English proficiency(LEP)to
their programs and services.For additional assistance and information regarding
language access obligations,please refer to the DHS Recipient Guidance:
httpsl/www.dhs.gov/guidance-published-help-department-supported-
organizations-provide-meaningful-access-people-limited and additional resources
on httplAvww.lep.gov.
Article 24 Lobbying Prohibitions
Recipients must comply with 31 U.S.C.§1352 and 6 C.F.R.Part 9,which provide
that none of the funds provided under a federal award may be expended by the
recipient to pay any person to influence,or attempt to influence an officer or
employee of any agency,a Member of Congress,an officer or employee of
Congress,or an employee of a Member of Congress in connection with any federal
action related to a federal award or contract,including any extension,continuation,
renewal,amendment,or modification.Per 6 C.F.R.Part 9,recipients must file a
lobbying certification form as described in Appendix A to 6 C.F.R.Part 9 or
available on Grants.gov as the Grants.gov Lobbying Form and file a lobbying
disclosure form as described in Appendix B to 6 C.F.R.Part 9 or available on
Grants.gov as the Disclosure of Lobbying Activities(SF-LLL).
DHS-FEMA-EMPG-FY24 Page 33 of 44 Mason County, E26-257
Article 25 National Environmental Policy Act
Recipients must comply with the requirements of the National Environmental Policy
Act of 1969,Pub.L.No.91-190 (1970)(codified as amended at 42 U.S.G.§4321
et seq.)(NEPA)and the Council on Environmental Quality(CEQ)Regulations for
Implementing the Procedural Provisions of NEPA,which require recipients to use
all practicable means within their authority,and consistent with other essential
considerations of national policy,to create and maintain conditions under which
people and nature can exist in productive harmony and fulfill the social,economic,
and other needs of present and future generations of Americans.
Article 26 Nondiscrimination in Matters Pertaining to Faith-Based Organizations
It is DHS policy to ensure the equal treatment of faith-based organizations in social
service programs administered or supported by DHS or its component agencies,
enabling those organizations to participate in providing important social services to
beneficiaries.Recipients must comply with the equal treatment policies and
requirements contained in 6 C.F.R.Part 19 and other applicable statues,
regulations,and guidance governing the participations of faith-based organizations
in individual DHS programs.
Article 27 Non-Supplanting Requirement
Recipients of federal awards under programs that prohibit supplanting by law must
ensure that federal funds supplement but do not supplant non-federal funds that,in
the absence of such federal funds,would otherwise have been made available for
the same purpose.
Article 28 Notice of Funding Opportunity Requirements
All the instructions,guidance,limitations,scope of work,and other conditions set
forth in the Notice of Funding Opportunity(NOFO)for this federal award are
incorporated by reference.All recipients must comply with any such requirements
set forth in the NOFO.If a condition of the NOFO is inconsistent with these terms
and conditions and any such terms of the Award,the condition in the NOFO shall
be invalid to the extent of the inconsistency.The remainder of that condition and all
other conditions set forth in the NOFO shall remain in effect.
Article 29 Patents and Intellectual Property Rights
Recipients are subject to the Bayh-Dole Act,35 U.S.C.§200 et seq.and applicable
regulations governing inventions and patents,including the regulations issued by
the Department of Commerce at 37 C.F.R.Part 401 (Rights to Inventions Made by
Nonprofit Organizations and Small Business Firms under Government Awards,
Contracts,and Cooperative Agreements)and the standard patent rights clause set
forth at 37 C.F.R.§401.14.
DHS-FEMA-EMPG-FY24 Page 34 of 44 Mason County, E26-257
Article 30 Procurement of Recovered Materials
States,political subdivisions of states,and their contractors must comply with
Section 6002 of the Solid Waste Disposal Act, Pub.L.No.89-272(1965)(codified
as amended by the Resource Conservation and Recovery Act at 42 U.S.C.§6962)
and 2 C.F.R.§200.323.The requirements of Section 6002 include procuring only
items designated in guidelines of the Environmental Protection Agency(EPA)at 40
C.F.R.Part 247 that contain the highest percentage of recovered materials
practicable,consistent with maintaining a satisfactory level of competition.
Article 31 Rehabilitation Act of 1973
Recipients must comply with the requirements of Section 504 of the Rehabilitation
Act of 1973,Pub.L.No.93-112(codified as amended at 29 U.S.C.§794),which
provides that no otherwise qualified handicapped individuals in the United States
will,solely by reason of the handicap,be excluded from participation in,be denied
the benefits of,or be subjected to discrimination under any program or activity
receiving federal financial assistance.
Article 32 Reporting of Matters Related to Recipient Integrity and Performance
If the total value of any currently active grants,cooperative agreements,and
procurement contracts from all federal awarding agencies exceeds$10,000,000 for
any period of time during the period of performance of the federal award,then the
recipient must comply with the requirements set forth in the government-wide
Award Term and Condition for Recipient Integrity and Performance Matters located
at 2 C.F.R.Part 200,Appendix XII,the full text of which is incorporated by
reference.
Article 33 Reporting Subawards and Executive Compensation
For federal awards that equal or exceed$30,000,recipients are required to comply
with the requirements set forth in the government-wide award term on Reporting
Subawards and Executive Compensation set forth at 2 C.F.R.Part 170,Appendix
A,the full text of which is incorporated by reference.
DHS-FEMA-EMPG-FY24 Page 35 of 44 Mason County, E26-257
Article 34 Required Use of American Iron,Steel,Manufactured Products,and
Construction Materials
Recipients of an award of Federal financial assistance from a program for
infrastructure are hereby notified that none of the funds provided under this award
may be used for a project for infrastructure unless:(1)all iron and steel used in the
project are produced in the United States—this means all manufacturing
processes,from the initial melting stage through the application of coatings,
occurred in the United States;(2)all manufactured products used in the project are
produced in the United States—this means the manufactured product was
manufactured in the United States;and the cost of the components of the
manufactured product that are mined,produced,or manufactured in the United
States is greater than 55 percent of the total cost of all components of the
manufactured product,unless another standard for determining the minimum
amount of domestic content of the manufactured product has been established
under applicable law or regulation;and(3)all construction materials are
manufactured in the United States—this means that all manufacturing processes
for the construction material occurred in the United States.The Buy America
preference only applies to articles,materials,and supplies that are consumed in,
incorporated into,or affixed to an infrastructure project.As such,it does not apply to
tools,equipment,and supplies,such as temporary scaffolding,brought to the
construction site and removed at or before the completion of the infrastructure
project.Nor does a Buy America preference apply to equipment and furnishings,
such as movable chairs,desks,and portable computer equipment,that are used at
or within the finished infrastructure project but are not an integral part of the
structure or permanently affixed to the infrastructure project.Waivers When
necessary,recipients may apply for,and the agency may grant,a waiver from these
requirements.The agency should notify the recipient for information on the process
for requesting a waiver from these requirements.(a)When the Federal agency has
determined that one of the following exceptions applies,the awarding official may
waive the application of the domestic content procurement preference in any case
in which the agency determines that:(1)applying the domestic content procurement
preference would be inconsistent with the public interest;(2)the types of iron,steel,
manufactured products,or construction materials are not produced in the United
States in sufficient and reasonably available quantities or of a satisfactory quality;or
(3)the inclusion of iron,steel,manufactured products,or construction materials
produced in the United States will increase the cost of the overall project by more
than 25 percent.A request to waive the application of the domestic content
procurement preference must be in writing.The agency will provide instructions on
the format,contents,and supporting materials required for any waiver request.
Waiver requests are subject to public comment periods of no less than 15 days and
must be reviewed by the Made in America Office.There may be instances where an
award qualifies,in whole or in part,for an existing waiver described at°Buy
America"Preference in FEMA Financial Assistance Programs for Infrastructure
FEMA.gov.Definitions The definitions applicable to this term are set forth at 2
C.F.R.§ 184.3,the full text of which is incorporated by reference.
DHS-FEMA-EMPG-FY24 Page 36 of 44 Mason County, E26-257
Article 35 SAFECOM
Recipients receiving federal financial assistance awards made under programs that
provide emergency communication equipment and its related activities must comply
with the SAFECOM Guidance for Emergency Communication Grants,including
provisions on technical standards that ensure and enhance interoperable
communications.The SAFECOM Guidance is updated annually and can be found
at Funding and Sustainment I CISA.
Article 36 Terrorist Financing
Recipients must comply with E.O.13224 and applicable statutory prohibitions on
transactions with,and the provisions of resources and support to,individuals and
organizations associated with terrorism.Recipients are legally responsible for
ensuring compliance with the E.O.and laws.
Article 37 Trafficking Victims Protection Act of 2000(TVPA)
Recipients must comply with the requirements of the government-wide financial
assistance award term which implements Trafficking Victims Protection Act of
2000,Pub.L.No.106-386,§ 106(codified as amended at 22 U.S.C.§7104).The
award term is located at 2 C.F.R.§175.15,the full text of which is incorporated by
reference.
Article 38 Universal Identifier and System of Award Management
Recipients are required to comply with the requirements set forth in the
government-wide financial assistance award term regarding the System for Award
Management and Universal Identifier Requirements located at 2 C.F.R.Part 25,
Appendix A,the full text of which is incorporated reference.
Article 39 USA PATRIOT Act of 2001
Recipients must comply with requirements of Section 817 of the Uniting and
Strengthening America by Providing Appropriate Tools Required to Intercept and
Obstruct Terrorism Act of 2001 (USA PATRIOT Act),which amends 18 U.S.C.§§
175-175c.
Article 40 Use of DHS Seal, Logo and Flags
Recipients must obtain written permission from DHS prior to using the DHS seals,
logos,crests,or reproductions of flags,or likenesses of DHS agency officials.This
includes use of DHS component(e.g., FEMA,CISA,etc.)seals,logos,crests,or
reproductions of flags,or likenesses of component officials.
Article 41 Whistleblower Protection Act
Recipients must comply with the statutory requirements for whistleblower
protections at 10 U.S.C§470141 U.S.C.§4712.
DHS-FEMA-EMPG-FY24 Page 37 of 44 Mason County, E26-257
Article 42 Environmental Planning and Historic Preservation(EHP) Review
DHS/FEMA funded activities that may require an Environmental Planning and
Historic Preservation(EHP)review are subject to the FEMA EHP review process.
This review does not address all federal,state,and local requirements.Acceptance
of federal funding requires the recipient to comply with all federal,state and local
laws.DHS/FEMA is required to consider the potential impacts to natural and
cultural resources of all projects funded by DHS/FEMA grant funds,through its EHP
review process,as mandated by:the National Environmental Policy Act;National
Historic Preservation Act of 1966,as amended;National Flood Insurance Program
regulations;and any other applicable laws and executive orders.General guidance
for FEMA's EHP process is available on the DHS/FEMA Website at:
httpsV/www.fema.gov/grants/guidance-toolsVenvironmental-historic.Specific
applicant guidance on how to submit information for EHP review depends on the
individual grant program and applicants should contact their grant Program Officer
to be put into contact with EHP staff responsible for assisting their specific grant
program.The EHP review process must be completed before funds are released to
carry out the proposed project;otherwise,DHS/FEMA may not be able to fund the
project due to noncompliance with EHP laws,executive orders,regulations,and
policies.If ground disturbing activities occur during construction,applicant will
monitor ground disturbance,and if any potential archaeological resources are
discovered the applicant will immediately cease work in that area and notify the
pass-through entity,if applicable,and DHS/FEMA.
Article 43 Applicability of DHS Standard Terms and Conditions to Tribes
The DHS Standard Terms and Conditions are a restatement of general
requirements imposed upon recipients and flow down to sub-recipients as a matter
of law,regulation,or executive order.If the requirement does not apply to Indian
tribes or there is a federal law or regulation exempting its application to Indian
tribes,then the acceptance by Tribes of,or acquiescence to,DHS Standard Terms
and Conditions does not change or alter its inapplicability to an Indian tribe.The
execution of grant documents is not intended to change,alter,amend,or impose
additional liability or responsibility upon the Tribe where it does not already exist.
Article 44 Acceptance of Post Award Changes
In the event FEMA determines that an error in the award package has been made,
or if an administrative change must be made to the award package,recipients will
be notified of the change in writing.Once the notification has been made,any
subsequent requests for funds will indicate recipient acceptance of the changes to
the award.Please call FEMA Grant Management Operations at(866)927-5646 or
via e-mail to:ASK-GMD@fema.dhs.gov if you have any questions.
Article 45 Disposition of Equipment Acquired Under the Federal Award
For purposes of original or replacement equipment acquired under this award by a
non-state recipient or non-state sub-recipients,when that equipment is no longer
needed for the original project or program or for other activities currently or
previously supported by a federal awarding agency,you must request instructions
from FEMA to make proper disposition of the equipment pursuant to 2 C.F.R.
section 200.313.State recipients and state sub-recipients must follow the
disposition requirements in accordance with state laws and procedures.
DHS-FEMA-EMPG-FY24 Page 38 of 44 Mason County, E26-257
Article 46 Prior Approval for Modification of Approved Budget
Before making any change to the FEMA approved budget for this award,you must
request prior written approval from FEMA where required by 2 C.F.R.section
200.308.For purposes of non-construction projects, FEMA is utilizing its discretion
to impose an additional restriction under 2 C.F.R.section 200.308(f)regarding the
transfer of funds among direct cost categories,programs,functions,or activities.
Therefore,for awards with an approved budget where the federal share is greater
than the simplified acquisition threshold(currently$250,000),you may not transfer
funds among direct cost categories,programs,functions,or activities without prior
written approval from FEMA where the cumulative amount of such transfers
exceeds or is expected to exceed ten percent(10%)of the total budget FEMA last
approved.For purposes of awards that support both construction and non-
construction work,FEMA is utilizing its discretion under 2 C.F.R.section 200.308(h)
(5)to require the recipient to obtain prior written approval from FEMA before
making any fund or budget transfers between the two types of work.You must
report any deviations from your FEMA approved budget in the first Federal
Financial Report(SF-425)you submit following any budget deviation,regardless of
whether the budget deviation requires prior written approval.
Article 47 Indirect Cost Rate
2 C.F.R.section 200.211(b)(15)requires the terms of the award to include the
indirect cost rate for the federal award.If applicable,the indirect cost rate for this
award is stated in the budget documents or other materials approved by FEMA and
included in the award file.
DHS-FEMA-EMPG-FY24 Page 39 of 44 Mason County, E26-257
Obligating document
1.Agreement No. 2.Amendment 3. Recipient 4.Type of 5.Control No.
EMS-2024-EP- No. No. Action SX00368N2024T
05000 N/A 916001095 AWARD
6. Recipient Name and Address 7. Issuing FEMA Office 8. Payment Office and
MILITARY DEPARTMENT, and Address Address
WASHINGTON STATE FEMA Region X FEMA, Financial
CAMP MURRY BUILDING 1 130 228th Street, S.W. Services Branch
CAMP MURRAY,WA 98430 Bothell,Washington 500 C Street,S.W.,
98021-9796 Room 723
425-487-4600 Washington DC,20742
9. Name of Recipient 9a.Phone 10. Name of FEMA Project 10a.
Project Officer No. Coordinator Phone No.
Sierra Wardell 253- Emergency Management 1-877-585-
5127121 Performance Grant Grant Program 3242
11.Effective Date of 12.Method of 13.Assistance 114. Performance
This Action Payment Arrangement Period
10/01/2023 to
09/09/2024 OTHER-FEMA COST SHARING 09/30/2026
GO Budget Period
10/01/2023 to
09/30/2026
15.Description of Action a.(Indicate funding data for awards or financial changes)
Accounting Amount
Program Assistance Data Prior Awarded Current Total Cumulative
Name Total Non-Federal
Abbreviation Listing No. (ACCS Award This Action +Award Commitment
Code) or(-)
2024-FA-
EMPG 97.042 GA01 - $0.00 $6,821,397.00$6,821,397.00 See Totals
R 107-)om-
4120-D
Totals$0.00 $6,821,397.00$6,821,397.00$6,821,397.00
b.To describe changes other than funding data or financial changes, attach
schedule and check here:
N/A
16.FOR NON DISASTER PROGRAMS: RECIPIENT IS REQUIRED TO SIGN AND
9ETURN THREE (3) COPIES OF THIS DOCUMENT TO FEMA(See Block 7 for
add rcaa)
This field is not applicable for digitally signed grant agreements
17.RECIPIENT SIGNATORY OFFICIAL(Name and Title) DATE
Sierra Wardell 09/11/2024
18.FEMA SIGNATORY OFFICIAL(Name and Title) DATE
Patrick Marcham,Grants Program Division Director Region 10 09/09/2024
DHS-FEMA-EMPG-FY24 Page 40 of 44 Mason County, E26-257
Attachment D
WORK PLAN
FY 2024 Emergency Management Performance Grant
The purpose of this attachment is to identify the activities planned by the Subrecipient under this Grant
Agreement, funded by EMPG and required match funding, and subsequently approved as allowable under
EMPG by the EMPG Program Manager.
Emergency Management Organization Mason County Emergency Management
PROJECT#1 TITLE ALE Transceiver for North Mason EOC
PROJECT DESCRIPTION
Purchase an ALE Transceiver for the North Mason EOC to add contingency and emergency interoperable
communication via ALE and SHARES.
Emergency Management currently relies on systems that are 90-95%dependent on internet, cellular, and trunked
radio infrastructure. During a major disaster, such as a Cascadia Subduction Zone earthquake, regional
communications outages are projected to last 3-10 days. The county currently has zero infrastructure-independent
long-distance communications systems capable of reaching state or federal partners if these networks fail.
A SHARES HF radio provides independent communications over 300-2,500+ miles without internet, cellular, or local
infrastructure, connecting to the nationwide SHARES (Shared Resources) High Frequency Radio Program managed by
Cybersecurity and Infrastructure Security Agency.This capability ensures Emergency Management can maintain state
and federal coordination within minutes of activation during extended outages.
OUTCOME
Establish an infrastructure-independent backup communications capability that allows Emergency Management to
maintain coordination with state and federal partners during extended outages.
A SHARES radio enables voice and digital communications over 300-2,500+ miles without internet or cellular
networks, allowing contact with agencies in the SHARES (Shared Resources) High Frequency Radio Program managed
by Cybersecurity and Infrastructure Security Agency within 15 minutes of activation, and sustaining communications
during multi-day(3-10+day) infrastructure failures.
DHS-FEMA-EMPG-FY24 Page 41 of 44 Mason County, E26-257
Attachment E
TIMELINE
FY 2024 Emergency Management Performance Grant
The purpose of this attachment is to identify applicable and agreed upon due dates for Grant Agreement
milestones to include deliverables that must be submitted to the Department. Both the Department and the
Subrecipient shall monitor adherence with the dates below.
DATE TASK
January 1, 2026 Grant Agreement Start Date
September 30, 2026 Grant Agreement End Date — all work must be complete
November 15, 2026 Submit final reimbursement request, final report, training
requirement report, and/or other deliverables.
DHS-FEMA-EMPG-FY24 Page 42 of 44 Mason County, E26-257
Attachment F
BUDGET
FY 2024 Emergency Management Performance Grant
The purpose of this attachment is to identify how the funding is budgeted per the identified activities in the
Work Plan. If funding is identified as not being required, contact the Department Key Personnel as soon as
possible so funding can be reallocated.
24EMPG AWARD $ 4,800
SOLUTION
AREA BUDGET CATEGORY EMPG AMOUNT MATCH AMOUNT
Personnel & Fringe Benefits $ - $ 4,800
Z
Travel/Per Diem $ - $
Z Supplies $ - $ -
Z Consultants/Contracts $ - $
H- Other $ - $ -
Subtota1 $ - $ 4,800
OPersonnel & Fringe Benefits $ - $ -
H Travel/Per Diem $ - $ -
N Supplies $ - $ -
QConsultants/Contracts $ - $ -
Other $ - $ -
O Subtotal $ - $ -
Personnel &Fringe Benefits $ - $ -
N Travel/Per Diem $ - $ -
Supplies $ - $ -
X Consultants/Contracts $ - $ -
uJ Other $ - $ -
Subtotal $ - $ -
Personnel & Fringe Benefits $ - $ -
ZTravel/Per Diem $ - $ -
Z Supplies $ - $ -
Q Consultants/Contracts $ - $ -
H Other $ - $ -
Subtotal $ - $ -
Equipment $ 4,800 $ -
$ 4800
"' $
Subtota I , -
Personnel & Fringe Benefits $ - $ -
Travel/Per Diem $ - $ -
06 Supplies $ - $ -
2 Consultants/Contracts $ - $ -
Other $ - $ -
Subtotal $ - $ -
Indirect $ - $ -
Indirect Cost Rate on file 0.00% for Time Period of.. N/A
TOTAL Grant Agreement AMOUNT: $ 4,800 $ 4,800
The Subrecipient will provide a match of$4,800 of non-federal origin, 50% of the total project cost (local budget
plus EMPG award).
Cumulative transfers to budget categories in excess of ten percent (10%) of the Grant Agreement Amount will
not be reimbursed without prior written approval from the Department.
Funding Source: U.S. Department of Homeland Security - Pl# 743PT— EMPG
DHS-FEMA-EMPG-FY24 Page 43 of 44 Mason County, E26-257
Attachment G
BUILD AMERICA, BUY AMERICA ACT SELF-CERTIFICATION
The undersigned certifies, to the best of their knowledge and belief, that:
The Build America, Buy America Act (BABAA) requires that no federal financial assistance for"infrastructure"
projects is provided "unless all of the iron, steel, manufactured products, and construction materials used in the
project are produced in the United States." Section 70914 of Public Law No. 117-58, §§ 70901-52.
The undersigned certifies that for the Insert Project Name and Location that the iron, steel, manufactured
products, and construction materials used in this contract are in full compliance with the BABAA requirements
including:
1. All iron and steel used in the project are produced in the United States. This means all manufacturing
processes, from the initial melting stage through the application of coatings, occurred in the United States.
2. All manufactured products purchased with FEMA financial assistance must be produced in the United
States. For a manufactured product to be considered produced in the United States, the cost of the
components of the manufactured product that are mined, produced, or manufactured in the United States
is greater than 55% of the total cost of all components of the manufactured product, unless another
standard for determining the minimum amount of domestic content of the manufactured product has been
established under applicable law or regulation.
3. All construction materials are manufactured in the United States. This means that all manufacturing
processes for the construction material occurred in the United States.
"The [Contractor or Subcontractor], , certifies or affirms the truthfulness and
accuracy of each statement of its certification and disclosure, if any. In addition, the [Contractor or
Subcontractor] understands and agrees that the provisions of 31 U.S.C. Chap. 38, Administrative Remedies for
False Claims and Statements, apply to this certification and disclosure, if any."
Signature of [Contractor's or Subcontractor's] Authorized Official
Enter Name and Title
Name and Title of[Contractor's or Subcontractor's] Authorized Official
Date
DHS-FEMA-EMPG-FY24 Page 44 of 44 Mason County, E26-257
Washington Military Department Contract Number:
Debarment, Suspension, Ineligibility or Voluntary Exclusion Certification Form
NAME Doing business as(DBA)
ADDRESS Applicable Procurement WA Uniform Business Federal Employer Tax
or Solicitation#,if any: Identifier(UBI) Identification#:
This certification is submitted as part of a request to contract.
Instructions For Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion--Lower
Tier Covered Transactions
READ CAREFULLY BEFORE SIGNING THE CERTIFICATION. Federal regulations require contractors and bidders to sign and
abide by the terms of this certification, without modification, in order to participate in certain transactions directly or
indirectly involving federal funds.
1. By signing and submitting this proposal, the prospective lower tier participant is providing the certification set out
below.
2. The certification in this clause is a material representation of fact upon which reliance was placed when this
transaction was entered into. If it is later determined that the prospective lower tier participant knowingly rendered an
erroneous certification, in addition to other remedies available to the Federal Government the department or agency
with which this transaction originated may pursue available remedies, including suspension and/or debarment.
3. The prospective lower tier participant shall provide immediate written notice to the department, institution or office to
which this proposal is submitted if at any time the prospective lower tier participant learns that its certification was
erroneous when submitted or had become erroneous by reason of changed circumstances.
4. The terms covered transaction, debarred, suspended, ineligible, lower tier covered transaction, participant, person,
primary covered transaction, principal, proposal, and voluntarily excluded, as used in this clause, have the meaning
set out in the Definitions and Coverage sections of rules implementing Executive Order 12549. You may contact the
person to which this proposal is submitted for assistance in obtaining a copy of those regulations.
5. The prospective lower tier participant agrees by submitting this proposal that, should the proposed covered
transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is
proposed for debarment under the applicable CFR, debarred, suspended, declared ineligible, or voluntarily excluded
from participation in this covered transaction, unless authorized by the department or agency with which this
transaction originated.
6. The prospective lower tier participant further agrees by submitting this proposal that it will include this clause titled
"Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion-Lower Tier Covered
Transaction," without modification, in all lower tier covered transactions and in all solicitations for lower tier covered
transactions.
7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered
transaction that it is not proposed for debarment under applicable CFR, debarred, suspended, ineligible, or voluntarily
excluded from covered transactions, unless it knows that the certification is erroneous. A participant may decide the
method and frequency by which it determines the eligibility of its principals. Each participant may, but is not required
to, check the List of Parties Excluded from Federal Procurement and Non-procurement Programs.
8. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to
render in good faith the certification required by this clause. The knowledge and information of a participant is not
required to exceed that which is normally possessed by a prudent person in the ordinary course of business activity.
9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered transaction
knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under applicable
CFR, suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other
remedies available to the Federal Government, the department or agency with which this transaction originated may
pursue available remedies, including suspension and/or debarment.
Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion--Lower Tier
Covered Transactions
The prospective lower tier participant certifies, by submission of this proposal or contract, that neither it nor its
principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded
from participation in this transaction by any Federal department or agency. Where the prospective lower tier
participant is unable to certify to any of the statements in this certification, such prospective participant shall
attach an explanation to this form.
Bidder or Contractor Signature: Date:
Print Name and Title:
Washington Military Department Contract Number:
FEDERAL DEBARMENT, SUSPENSION
INELIGIBILITY and VOLUNTARY EXCLUSION
(FREQUENTLY ASKED QUESTIONS)
What is "Debarment, Suspension, Ineligibility, and Voluntary Exclusion"?
These terms refer to the status of a person or company that cannot contract with or receive grants from a federal agency.
In order to be debarred, suspended, ineligible, or voluntarily excluded, you must have:
• had a contract or grant with a federal agency, and
• gone through some process where the federal agency notified or attempted to notify you that you could not contract
with the federal agency.
• Generally, this process occurs where you, the contractor, are not qualified or are not adequately performing under a
contract, or have violated a regulation or law pertaining to the contract.
Why am I required to sign this certification?
You are requesting a contract or grant with the Washington Military Department. Federal law (Executive Order 12549)
requires Washington Military Department ensure that persons or companies that contract with Washington Military
Department are not prohibited from having federal contracts.
What is Executive Order 12549?
Executive Order 12549 refers to Federal Executive Order Number 12549. The executive order was signed by the
President and directed federal agencies to ensure that federal agencies, and any state or other agency receiving federal
funds were not contracting or awarding grants to persons, organizations, or companies who have been excluded from
participating in federal contracts or grants. Federal agencies have codified this requirement in their individual agency
Code of Federal Regulations (CFRs).
What is the purpose of this certification?
The purpose of the certification is for you to tell Washington Military Department in writing that you have not been
prohibited by federal agencies from entering into a federal contract.
What does the word "proposal" mean when referred to in this certification?
Proposal means a solicited or unsolicited bid, application, request, invitation to consider or similar communication from
you to Washington Military Department.
What or who is a "lower tier participant"?
Lower tier participants means a person or organization that submits a proposal, enters into contracts with, or receives a
grant from Washington Military Department, OR any subcontractor of a contract with Washington Military Department. If
you hire subcontractors, you should require them to sign a certification and keep it with your subcontract.
What is a covered transaction when referred to in this certification?
Covered Transaction means a contract, oral or written agreement, grant, or any other arrangement where you contract
with or receive money from Washington Military Department. Covered Transaction does not include mandatory
entitlements and individual benefits.
Sample Debarment, Suspension, Ineligibility, Voluntary Exclusion Contract Provision
Debarment Certification. The Contractor certifies that the Contractor is not presently debarred, suspended,
proposed for debarment, declared ineligible, or voluntarily excluded from participating in this Contract by any
Federal department or agency. If requested by Washington Military Department, the Contractor shall complete
a Certification Regarding Debarment, Suspension, Ineligibility, and Voluntary Exclusion form. Any such form
completed by the Contractor for this Contract shall be incorporated into this Contract by reference.
SIGNATURE AUTHORIZATION FORM (SAF)
WASHINGTON MILITARY DEPARTMENT
Camp Murray, Washington 98430-5122
Please read instructions on page 2 before completing this form.
NAME OF ORGANIZATION DATE SUBMITTED
GRANT PROGRAM -Acronyms Accepted AGREEMENT NUMBER(S)
1. AUTHORIZING AUTHORITY
PHYSICAL SIGNATURE E-SIGNATURE PRINT OR TITLE &TERM OF OFFICE
TYPE NAME (If applicable)
2. AUTHORIZED TO SIGN AGREEMENTS / AMENDMENTS
PHYSICAL SIGNATURE E-SIGNATURE PRINT OR TITLE &TERM OF OFFICE
TYPE NAME (If applicable)
3. AUTHORIZED TO SIGN REQUESTS FOR REIMBURSEMENT
PHYSICAL SIGNATURE E-SIGNATURE PRINT OR TITLE &TERM OF OFFICE
TYPE NAME (If applicable)
SAF Revised 5/8/2024
Page of
INSTRUCTIONS FOR THE SIGNATURE AUTHORIZATION FORM (SAF)
This form identifies the authorizing authority(ies) and person(s) who have the authority to sign
agreements, amendments, and requests for reimbursement. It is required for the management
of your agreement with the Washington Military Department (WMD). Please complete all
sections. The signature and/or e-signatures included on this SAF must match what is on the
agreement, amendment, debarment form, and A-1 9 invoice voucher submitted. It is required
that the signatures in WMD's files are current. Changes in staffing or responsibilities will require
a new SAF.
At least one person must be assigned to each of the three roles and the same person can
be assigned to multiple roles. If more than one individual will be signing an agreement,
amendment, or reimbursement request please make sure everyone signs this form. If
additional lines are needed, please fill out two forms and title them 1 of 2 and 2 of 2.
1. Authorizing Authority. Generally, the person(s) signing in this section heads the
governing body of the organization such as the board chair or mayor. In some cases, the
chief executive officer may have been delegated this authority.
2. Authorized to Sign Agreements /Amendments. The person(s) given the authority to
bind the agency/organization to the terms and conditions of the agreement. Usually, it is
the county commissioner, mayor, executive director, city clerk, etc.
3. Authorized to Sign Requests for Reimbursement. Often the executive director, city
clerk, treasurer, or administrative assistant have this authority. When a request for
reimbursement is received, the signature on the A-19 invoice voucher is verified that it
matches the signature on this form. It is advisable to have more than one person
authorized to sign reimbursement requests. This will help prevent delays in
processing a request if one person is temporarily unavailable. The payment can be
delayed if the request is presented without the proper signature.
Once filled out, send the original to WMD with the signed agreement. It is recommended you
keep a copy with the executed agreement in your files. Multiple grant agreements can be
included on one SAF if they are all under the same grant program (e.g., 22EMPG and
23EMPG). Two distinct grant programs cannot be included on the same SAF (e.g., SHSP and
EMPG).
If you have any questions regarding this form or to request new forms, please call your main
grant point of contact at WMD.
5oN cotti��
Mason County
Agenda Request Form
1854
To: Board of Mason County Commissioners Item No.
From: Kelly Frazier Ext:519
Department:Facilities&Grounds Briefing: II
Action Agenda: ❑
Public Hearing: ❑
Special Meeting: ❑
Briefing Date(s): 5/4/2026 Agenda Date(s): 5/11/2026
Internal Review: ® Finance ❑ Human Resources ❑ Legal ❑ IT ❑ Risk ❑ Other
(Please ensure proper internal review channels have been followed, this is the responsibility of the
requesting Department)
Item: Roof Rehabilitation Options for County Facilities
Background/Executive Summary:
Mason County currently has three buildings with roofs approximately 25 years old that are due
for replacement:
• Courthouse—7,700 sq. ft.
• Building 3 —5,600 sq. ft.
• Building 12-5,825 sq. ft.
The total combined square footage is approximately 21,000 sq. ft.
Full roof replacement is estimated at an average commercial cost of approximately $20 per
square foot,totaling roughly $420,000, excluding tax and permitting.
Facilities have identified an alternative solution using a roof coating system that can extend the
life of the existing roofs by approximately 10 years. The County currently has two certified staff
members qualified to apply this product in-house. In addition to extending roof life,the coating
is expected to reduce roof surface temperatures by up to 30%,potentially lowering building
cooling costs and improving energy efficiency.
Associated Costs/Budget Impact(amount,funding source,budget amendment,etc.):
• Estimated cost for coating materials,tools, and equipment: $60,000
• Work to be completed by County staff, minimizing labor costs (no prevailing wage)
• Project qualifies for REET funding
• Significant cost savings compared to full replacement($420,000+), Savings of$360,000
Public Outreach: Not applicable at this time
Requested Action: Conduct a discussion and provide direction on whether to proceed with the roof
coating option as a cost-effective interim solution or move forward with full roof replacement.
Attachment(s):
• Product information/specifications for the roof coating system
• Cost comparison estimates
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SHERWIN
WILLIAMS.
MASON COUNTY
• • A 9 I .
Quote ID: 8274390 SHERWIN-WILLIAMS
Quote Date: 4/07/2026 1306 FONES ROAD SE
Quote Expiration: 5/31/2026 OLYMPIA, WA 98501 2718
(360)491-1252
Dear Jeff Selby:
Thank you for considering Sherwin-Williams products for the MASON COUNTY FACILITIES-ROOF Coatings
project. Included is the Sherwin-Williams price quote.
Should you require assistance or have any questions or concerns,please contact me at or e-mail me at
chris.j.hazelton@sheiwin.com.
Christopher Hazelton
SALES-Sales Representative PC Commercial
chris.j.hazelton@sherwin.com
ACCOUNT # 2464-8912-4
SHERWIN MASON COUNTY FACILITIES-ROOF Coatings
WILLIAMS. QUOTE # 8274390
. VALID FROM: APR 07, 2026 - MAY 31, 2026
PROJECT: MASON COUNTY FACILITIES-ROOF Coatings
Purchase Type: Annual Purchase
Description Class # Sales # Rex# Size Gallons/ Price Per Extended
Units Gallon/ Unit Price
OF RUB SILICONE 1127013 650963036 KST044300 5 GAL 5 $65.95 $329.75
WHIT
UNIFLEX ONEFLASH 5016012 651208043 KST051921 2 GAL 1 $85.00 $85.00
WHI
Total: $414.75
All prices are per gallon/unit
NOTICE: This quotation is not a contract. It is an estimate and excludes taxes and fees, which may vary. The
pricing and recommendations represent confidential information and we request that it not to be copied or
shared with others outside your company. Please refer to product data pages for surface prep, mixing and
application instructions. Any orders placed pursuant to this quotation will be subject to The Sherwin-Williams
Company Terms and Conditions of Sale, which are incorporated in full by this reference and are available at
https://www.sherwin-williams.com/terms-and-conditions.
1
4/28/26,9:14 AM Silicone44T"' Rubberized Silicone Roof Coating White-Uniflex Roof
• y(
Warranty Service Request Form
FIND A DISTRIBUTOR
PRODUCTS TECHNICAL INFORMATION LITERATURE VIDEOS WARRANTY
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Home / Products / Silicone44TM Rubberized Silicone Roof Coating White
TM
SiLicone44
Rubberized
Silicone Roof
SILICONE
Coating White
UNIFLEX® Silicone44T' Rubberized
Silicone White Roof Coating is a
premium high solids moisture cure
silicone rubber roof coating with
excellent resistance to ponding water.
Not for use on roof shingles. EPDM
rubber roofs must be primed with
bonding primer designed for EPDM
roofs. Other roof substrates including
TPO, PVC, metal or asphalt may require
primer before application. An adhesion
pull test should be performed to
determine if a primer is needed.
https://www.uniflexroof.com/product/siIicone44-rubberized-silicone-roof-coating-white/ 1/3
Uniflex®
Rubberized Silicone Roof Coating ..
UNIFLEX
44-300 White FI°Id Appliedfl°°flngSystems
SURFACE PREPARATION SURFACE PREPARATION PHYSICAL PROPERTIES
Water Vapor Permeance(US): 4 Perms
Remove all surface contamination by washing with PRECAUTIONS:For exterior use only.Protect Elongation: 425%
an appropriate cleaner, rinse thoroughly and allow building inlets from product vapors or fumes.DO Tensile Strength: 275 psi
to dry. Existing peeled or checked coatings NOT allow product to freeze. Tear Resistance: 37/Ibffin
should be scraped to a sound surface. Glossy Protective clothing,gloves and eye-wear should Solar Reflectance Index: 110
surfaces should be sanded dull. Recognize that be used during application of these products. Reflectivity: 0.90
any surface preparation short of total removal of the When transporting this product, Thermal Emissivity: 0.90
old coating may compromise the service length ensure that lid is tight and pail secure and pH 77°F 8.0
of the system.
upright.DO NOT allow pail to tumble as this DFT @ 1 gal/square: 15.7 mils
Galvanized Metal: may cause lid to loosen and leakage to
Pressure clean to remove all dirt, dust, grease, occur.Do not transport on passenger seats or PACKAGING INFORMATION
oil, loose particles, foreign material, peeling inside the passenger compartment of any
and defective coatings,chalks,etc.Allow the vehicle.Store product in the cargo area of
vehicle,and secure over protective clothes to SKU SMIS SIZE
surface to dry before proceeding. Repair all
deficiencies in metal panels,tighten fasteners to prevent damage due to accidental spills.For KST044300-27 650963051 55-gal.drum _
create a t life,weather-tight condition.Prime corrosion longese,store in controlled environment,
g KST044300-20 650963036 5-gallon pail
with appropriate rust inhibitive primer. 45°F-80°F.Avoid continual storage in direct
sunlight or at temperatures above 99°F.Seal
Single Ply Membranes: container when not in use.Do not walk on CLEANUP INFORMATION
Pressure clean to remove all dirt,dust,grease, coating until fully cured.The contents of this Clean spills,spatters,hands and tools
oil,loose particles,foreign material,peeling and container are reactive with moisture in the air. immediately after use with Virgin Mineral Spirits.
defective coatings,chalks,etc.Allow the surface Curing starts immediately upon opening Fulsh spray equipment with
to dry before proceeding. and opened product cannot be returned.Use all Virgin Mineral Spirits to prevent curing of
Replace all wet insulation, contents within one day of opening.DO NOT product in equipment. Follow manufacturer's
Repair all membrane and flashing deficiencies, reuse empty containers, safety recommendations when using solvents
Apply and rinse off Bond-it Rinse primer for Ponding water creates excessive weight on WARRANTY
EPDM membranes. roofs and may compromise structural integrity
leading to a potential collapse hazard.Always
Asphaltic Membranes: follow the National Roofing Contractors Uniflex and The Sherwin-Williams Company
Pressure clean to remove all dirt,dust,grease, Association guidelines to remove ponding water warrants Silicone44TM Rubberized Silicone Roof
oil,loose particles,foreign material,peeling and from roof surfaces.SLIP WARNING:Use Coating to be free from defects in materials
defective coatings,chalks,etc.Allow the surface extreme and manufacturing.Under this warranty,we will
to dry before proceeding. caution when walking or working on silicone provide,at no charge,a quantity of SiIicone44TM
Replace all wet insulation, coated surfaces,and apply traction promoting Rubberized Silicone Roof Coating
Repair all membrane and flashing deficiencies. particles in coating if needed for walkway areas. sufficient to replace any Silicone44TtA
Apply Uniflex Bleed Blocker Primer to live If there will be foot traffic on roof after installation Rubberized Silicone Roof Coating proven to be
asphalt to prevent bleed through. (and cured),embed 40-60 lbs.of#11 ceramic defective when applied according to our written
Cured Concrete: granules per 100 sq ft into top layer of instructions and in applications recommended
Moisture content must be 15%or lower, coating to create a non-skid finish.Surfaces by us as suitable for the product.THIS LIMITED
Pressure clean to remove all dirt,dust,grease, without granules are slippery when damp or wet. WARRANTY IS THE BUYER'S SOLE AND
oil,loose particles,foreign material,peeling and Use OSHA approved fall protection when on EXCLUSIVE REMEDY AGAINST UNIFLEX
defective coatings,chalks,etc.Allow the surface roof surface AND THE SHERWIN-WILLIAMS COMPANY
to dry before proceeding. REGARDING THE PRODUCT.IN NO EVENT
Repair all concrete deficiencies. SHALL
CAUTIONS UNIFLEX OR THE SHERWIN-WILLIAMS
Spray Polyurethane Foam: COMPANY BE LIABLE FOR ANY
Apply coating to new SPF in accordance with For exterior use. CONSEQUENTIAL,SPECIAL,INCIDENTAL,
SPF manufacturers instructions.New SP must INDIRECT,PUNITIVE OR
be coated the same day as it's applied. Protect from freezing. OTHER DAMAGES ARISING FROM THE USE
OR PERFORMANCE OF THE PRODUCT.
Existing Coatings: Do not apply at temperatures below 40°F.Air and Since methods of application and on site
Pressure clean to remove all dirt,dust,grease, conditions can affect performance,UNIFLEX
oil,loose particles,foreign material,peeling and surface temperatures must not drop below 40°F AND THE SHERWIN-WILLIAMS COMPANY
defective coatings,chalks,etc.Allow the surface for 72 hours after application. MAKE NO
to dry before proceeding. Before using, carefully read OTHER WARRANTY OF ANY KIND,EXPRESS
Replace all wet insulation. CAUTIONS on label. OR IMPLIED,INCLUDING WARRANTIES OF
Repair substrate deficiencies. MERCHANTABILITY OR FITNESS FOR A
DO NOT TAKE INTERNALLY.KEEP PARTICULAR PURPOSE REGARDING THE
PRODUCT,AND UNIFLEX AND THE
OUT OF THE REACH OF CHILDREN. SHERWIN-WILLIAMS COMPANY HEREBY
DISCLAIM ALL SUCH OTHER WARRANTIES
it
The information and recommendations set forth in this Product Data Sheet are based upon tests conducted by or on behalf of KST Coatings-A Business Unit of the
Sherwin-Williams Company.Such information and recommendations set forth herein are subject to change and pertain to the product offered at the time of the publication.
Consult your Uniflex Technical Representative to obtain the most recent Product Data Information.
UniflexTMji
Rubberized Silicone Roof Coating
44-300 White UNIFLEX
Fluid Applied Roofing Systems
CHARACTERISTICS APPROVALS APPLICATION TIPS
As of 01/01/25,Complies with: Apply at the recommended film thickness and
UniflexTM Rubberized Silicone Roof Coating MIAMI-DADE Yes spreading rate as indicated on the page.
is a premium high solids moisture cure NSF Yes Application of coating below minimum
silicone rubber roof coating with excellent UL Yes recommended spreading rate may adversely
resistance to ponding water. Meets ASTM Title 24 Yes
D6694 CRRC Rated Yes affect the coating systems performance.
Material may experience separation while in
For use on these surfaces: storage with clear material surfacing to the top of
the container.
Galvanized Metal, EPDM, TPO, PVC, SBS APPLICATION
Modified Bitumen, APP Modified Bitumen, Manually stir and mix product prior to
Smooth BUR Spray Polyurethane Foam, Cured application.
Concrete, existing acrylic - silicone- urethane Temperature:
roof coatings and other approved substrates. Ambient Air: between 40°F and 120°F Power agitation may entrap air if performed at
Surface: between 40°F and 140°F high speeds.
Concrete must cure a minimum of 29 days.
New SPF must be coated the same day as Apply on a clear,dry day with a max humidity Do not machine shake..
applied, level of 70%.
Other substrates should be aged a minimum DO NOT apply if heavy dew or rain is expected RECOMMENDED SYSTEMS
of 6 months prior to applying coating. within 2 to 4 hours.
KEEP FROM FREEZING Galvanized Metal:
An adhesion test is required to confirm
compatibility. 1 coat Uniflex 34 520 Rust Inhibitive Metal Primer
Additional primers are required for certain Reducer: Do not reduce
substrates. 1 coat Uniflex Silicone 44-300 Roof Coating
Thinning: Do not thin
Single Ply Membranes(EPDM/TPO/PVC):
Color: White
Clean EPDM with Uniflex Bond-it Rinse Primer
Minimum Coverage: 38-620
Wet mils: 24 Airless Spray: 1 coat Uniflex Silicone 44-300 Roof Coating
Dry mils: P2 Pressure 5000-7000 p.s.i.
75 sq.ft.per gallon Tip .531" Asphaltic Membranes(APP/SBS Modified
Coverage: Brush: nylon-polyester Bitumen,Smooth BUR:
Porous surfaces may require higher Roller Cover: 3/4 inch nap synthetic cover 1 coat Uniflex 41-530 Bleed Blocker Primer
application rates due to absorption to meet 1 coat Uniflex Silicone 44-300 Roof Coating
minimum DFT. Spray and back roll on porous & rough
substrates to achieve required film build and a Cured Concrete/SPF:
Drying Schedule 77°F @ 50%RH: pin-hole free surface. 1 coat Uniflex Silicone 44-300 Roof Coating
To touch 4 hours
To recoat 24 hours Apply at temperatures above 40°F.When the air Existing Coatings:
temperature is at 40°F,substrates may be colder; 1 coat Uniflex Silicone 44-300 Roof Coating
Full cure 72 hours
prior to application, check to be sure the air,
Air and surface temperatures must not drop below 40°F surface, and material temperature are above
for 72 hours after application. Note(all substrates):
40°F and at least 5°F above the dew point.Avoid Uniflex One Flash Repair Sealant 51-920/921 may
Drying and recoat times are temperature,humidity,and using if rain or snow is expected within 60
be used to detail roof system flashing and
film thickness dependent.
minutes. penetrations for added weatherproofing.
Tinting: Do not apply at air or surface temperatures below
This product may not be tinted. 40°F or when air or surface temperatures may
drop below 40°F within 72 hours.
Product Characteristics For best performance results,coating substrates Refer to full specifications for additional details.
with elevated surface temperatures.
V.O.C.(less exempt solvents): <10 g/I
Volume Solids: 98±2% All surfaces must be clean and dry.
Weight Solids: 98±2%
Weight per Gallon: 11.05 lbs
Flash Point: <290°F
Vehicle Type: 100%Silicone
Shelf Life: 18 months,unopened
6/2025 www.uniflexroof.com continued on back
4/28/26,9:15 AM One FlashT"' Gray Roof Repair Sealant-Uniflex Roof
Warranty Service Request Form
FIND A DISTRIBUTOR
PRODUCTS TECHNICAL INFORMATION ,Il :'t'r, '+n z;p: �! „' r, �IlDC-",,V4�_. ,��!liY
SALES & ESTIMATES
SEARCH _ _-- Q
Home / Products / One FlashTM Gray Roof Repair Sealant
One FlashTM Gray
\ , j Roof Repair
FLASH
Sealant
51920
TM
Uniflex° One Flash Roof Repair
Sealant is a premium flashing grade, UV
stable sealant that is permanently
flexible. It is a durable, weather
resistant seal that provides excellent
adhesion to a variety of substrates.
Uniflex® One FlashT"' eliminates the
need for fabric reinforcement*,
resulting in less steps and reduced
labor time. *No fabric or tape needed
for gaps less than 1/8".
Apply @ 60 MILS wet film thickness if
not top coated.
View Specifications that include this
product
https://www.uniflexroof.com/productlone-flash-gray-roof-repair-sealant/ 1/3
UniflexTM
One Flash Roof Repair
51-920 Gray UNIFLEX
51-921 White Fluid Applied Roofing Systems
CHARACTERISTICS APPROVALS RECOMMENDED USES
Asofovo1l25,Complies with:
UniflexTM One Flash Roof Repair is a premium
flashing grade, UV stable sealant that is flexible. Miami-Dade: Pending Metal Roofing:
It is a durable, weather resistant seal that
provides excellent adhesion to a variety of Tighten all fasteners to secure metal lap joints.
substrates. Uniflex One Flash can be used as Apply One Flash at 60 wet mils a minimum of 2
seam sealer when applied in accordance with inch wide centered over lap joints.
the conditions and application instructions below. APPLICATION
Low slope Roofing:
Available in White or Gray colors
All surfaces must be clean,dry,sound and Seal open membrane laps and flashings by
For use on these surfaces:
frost free.Apply when surface and air gunning One Flash into open laps and compress to
Aged EPDM,TPO,PVC,metal,concrete, temperatures are between 30°F and 140°F. form a watertight seal.
modified bitumen,asphalt BUR,silicone and Service temperatures are between-40°F and
acrylic coatings. 200°F.Do not apply to roofs when surface General(all roof types):
General uses: temperatures exceed 140°F.Surface must be Seal penetrations by applying One Flash at 60 wet
completely dry prior to application. mils extending three inches up the vertical surface
Sealing through-roof penetrations,flashings,
laps,fasteners,termination points,patch repairs KEEP FROM FREEZING and 3 inches on the horizontal surface.
and as a pitch pan sealant.
Pitch Pans:
May be top coated with Acrylic or Silicone Surface must be power washed to remove dirt,
coatings.Not for use with Urethane or loose paint and rust,excessive chalk,and Remove 1 inch of existing pitch pan sealant and
Aluminum coatings or coatings containing other foreign matter which could prevent refill pan with One Flash.Trowel to create a sight
heavy solvents. proper adhesion.Surface must be completely dome that sheds water.
Must be top coated with Silicone coating when dry prior to coating.
used in ponding water areas.
Apply using brush,sealant knife or bulk caulk gun.
An adhesion test is required to confirm
compatibility. IMPORTANT: Where ponding water conditions Refer to full specifications for additional details.
persist beyond 48 hours,top coating with
Color: Gray or White Silicone coating is required. PACKAGING INFORMATION
For best performance results,avoid coating
Minimum Coverage: substrates with elevated surface temperatures.
Wet mils: 60 All surfaces must be clean and dry. SKU SMIS SIZE
Dry mils: 60 TOOLING PROCEDURE:Cut a hole at the top of KST051920-43 651047557 20 oz sausage-gray
sausage and dispense or place sausage in KST051920-17 651038820 2 gallon-gray
Drying Schedule 77°F @ 50%RH: caulking gun,squeeze trigger to start flow of KST051920-20 651038846 5 gal.gray-MTO
Skin time: 30-60 minutes sealant and apply with steady pressure.Work KST)51921-43 651208076 20 oz sausage-white
To recoat: 24 hours sealant into joint.Smooth sealant with knife, KST051921-17 651208043 2 gallon-white
Full cure: 24 hours spatula or chip brush ensuring good contact KST051921-20 651208068 5 gal-white-MTO
Drying and recoat times are temperature,humidity,and between the sealant and the substrate,proper
film thickness dependent. joint width
appearance.Tooling time:4-8 minutes.
Tinting:
This product may not be tinted. APPLICATION TIPS
Product Characteristics: Apply at the recommended film thickness an
Elongation(ASTM D 412): 732% spreading rate as indicated on the page.
Tensile Strength(ASTM D 412): 115 psi Trim a chip brush bristles to one inch for
Low Temperature Flexibility: Pass @-15°F easier application.
Type"A"Hardness: 25
Weight per Gallon: 13.7 lbs For optimal performance in higher UV areas top
Flash Point: 499°F coating is recommended.
Vehicle Base: Hybrid
Shelf Life: 12 months,unopened CLEAN UP INFORMATION
Clean spills,spatters,hands and tools immediately
after use virgin mineral spirits.
Follow manufacturer's safety recommendations when
using solvents.
5/2025 www.uniflexroof.com continued on back
UniflexTM
One Flash Roof Repair
51-920 Gray UNIFLEX
51-921 White Fluid Applied Rmfing Systems
SURFACE PREPARATION CAUTIONS THEORETICAL YIELDS
Remove all surface contamination by washing with For exterior use. At 60 WET MILS
an appropriate cleaner,rinse thoroughly and allow
to dry. Existing peeled or checked Protect from freezing. SAUSAGES
coatings should be scraped to a sound
surface. Glossy surfaces should be sanded Do not apply at temperatures below 50°F. Air Per 20 oz.sausage=4 sq.ft.
dull. Recognize that any surface preparation short and surface temperatures must not drop below Per case(16 sausages)=64 sq.ft.
of total removal of the old coating may 35°F during cure time
compromise the service length of the system. GALLONS
Before using, carefully read
Low Slope Membranes: CAUTIONS on label. Per Gallon=25.6 sq.ft.
Pressure clean to remove all dirt,dust,grease, 2 Gallon Pail=50 sq.ft
oil,loose particles,foreign material,peeling and DO NOT TAKE INTERNALLY.KEEP
defective coatings,chalks,etc.Allow the surface
to dry before proceeding. OUT OF THE REACH OF CHILDREN.
Replace all wet insulation. SEAMS At 60 WET MILS
Repair all membrane and flashing deficiencies.
WARRANTY PER SAUSAGE PER GALLON
PRECAUTIONS:For exterior use only.Protect
building inlets from product vapors or fumes.DO This product is manufactured in accordance
with ISO 9001-2008 standards.Seller and 2"wide:25 lineal feet 2"wide:160 lineal feet
NOT allow product to freeze. 3"wide:17 lineal feet 3"wide:108 lineal feet
Protective clothing,gloves and eye-wear should manufacturer's only obligation shall be to 4"wide:13 lineal feet 4"wide: 83 lineal feet
be used during application of these products. replace such quantity of product proved to be
When transporting this product, defective.Neither seller nor manufacturer shall
ensure that lid is tight and pail secure and be liable for any injury,loss or damage,direct or
upright.DO NOT allow pail to tumble as this consequential arising from the use or the
may cause lid to loosen and leakage to inability to use the product for his/her intended
occur.Do not transport on passenger seats or use,and user assumes all risk and liability.
inside the passenger compartment of any Color fade is not covered under warranty.THIS
vehicle.Store product in the cargo area of LIMITED WARRANTY IS THE BUYER'S SOLE
vehicle,and secure over protective clothes to AND EXCLUSIVE REMEDY AGAINST
prevent damage due to accidental spills.For UNIFLEX AND THE SHERWIN-WILLIAMS
longest life,store in controlled environment, COMPANY REGARDING THE PRODUCT.IN
45°F-80°F.Avoid continual storage in direct NO EVENT SHALL UNIFLEX OR THE
sunlight or at temperatures above 99°F.Seal SHERWIN-WILLIAMS COMPANY BE LIABLE
container when not in use.Do not walk on FOR ANY CONSEQUENTIAL,SPECIAL,
coating until fully cured.The contents of this INCIDENTAL,INDIRECT,PUNITIVE OR
container are reactive with moisture in the air. OTHER DAMAGES ARISING FROM THE USE
Curing starts immediately upon opening OR PERFORMANCE OF THE PRODUCT.
and opened product cannot be returned.Use all Since methods of application and on site
contents within one day of opening.DO NOT conditions can affect performance,UNIFLEX
reuse empty containers. AND THE SHERWIN-WILLIAMS COMPANY
Ponding water creates excessive weight on MAKE NO OTHER WARRANTY OF ANY KIND,
roofs and may compromise structural integrity EXPRESS OR IMPLIED,INCLUDING
leading to a potential collapse hazard.Always WARRANTIES OF MERCHANTABILITY OR
follow the National Roofing Contractors FITNESS FOR A PARTICULAR PURPOSE
Association guidelines to remove ponding water REGARDING THE PRODUCT,AND UNIFLEX
from roof surfaces.SLIP WARNING:Use AND THE SHERWIN-WILLIAMS COMPANY
extreme HEREBY DISCLAIM ALL SUCH OTHER
caution when walking or working on coated WARRANTIES
surfaces,and apply traction promoting particles
in coating if needed for walkway areas.If there
will be foot traffic on roof after installation(and
cured),embed 40-60 lbs.of#11 ceramic
granules per 100 sq ft into top layer of
coating to create a non-skid finish.Surfaces
without granules are slippery when damp or wet.
Use OSHA approved fall protection when on
roof surface
The information and recommendations set forth in this Product Data Sheet are based upon tests conducted by or on behalf of KST Coatings-A Business Unit of the
Sherwin-Williams Company.Such information and recommendations set forth herein are subject to change and pertain to the product offered at the time of the publication.
Consult your Uniflex Technical Representative to obtain the most recent Product Data Information.
Mason County
Agenda Request Form
issa
To: Board of Mason County Commissioners Item No.
From: Kim Monroe Ext:422
Department: Human Resources Briefing:
Action Agenda:
Public Hearing: ❑
Special Meeting: ❑
Briefing Date(s)May 4,2026 Agenda Date(s): May 5,2026
Internal Review: ❑ Finance ® Human Resources ❑ Legal ❑ IT ❑ Risk ❑ Other
(Please ensure proper internal review channels have been followed, this is the responsibility of the
requesting Department)
Item:
Renewal of contribution to Teamsters Pension Trust Fund. General Services Collective Bargaining
Agreement.
Background/Executive Summary:
This is the renewal of the ongoing agreement for the County to continue to contribute to the Teamsters
Pension Trust fund for 53 employees in the Teamsters General Services Bargaining unit.This consists of a
$0.50 per hourly rate of employee and has been in the contract prior to 2016.
Associated Costs/Budget Impact(amount, funding source,budget amendment, etc.):
estimated$55,120.00 annually.Adopted as part of the 2026 Budget.No amendments necessary.
Union Outreach:
Contract submitted by Teamsters Local 252
Requested Action:
Execute contract for implementation retroactive to January 1,2026
Attachment(s):
Pension Trust Fund Agreement
THE WESTERN CONFERENCE OF TEAMSTERS PENSION TRUST FUND
EMPLOYER-UNION PENSION CERTIFICATION
THE UNDERSIGNED EMPLOYER AND UNION HEREBY CERTIFY THAT A WRITTEN LABOR AGREEMENT IS IN EFFECT BETWEEN THE PARTIES
PROVIDING FOR CONTRIBUTIONS TO THE WESTERN CONFERENCE OF TEAMSTERS PENSION TRUST FUND ("TRUST FUND") AND THAT SUCH
AGREEMENT CONFORMS TO THE TRUSTEE POLICY ON ACCEPTANCE OF EMPLOYER CONTRIBUTIONS(AS REPRODUCED ON THE REVERSE OF THIS
FORM) AND IS NOT OTHERWISE DETRIMENTAL TO THE PLAN.A COMPLETE COPY OF THE LABOR AGREEMENT IS ATTACHED OR, IF NOT YET
AVAILABLE, WILL BE FURNISHED TO THE AREA ADMINISTRATIVE OFFICE AS SOON AS AVAILABLE.THE UNDERSIGNED AGREE THAT THE
PROVISIONS OF ANY MEMORANDUM OF UNDERSTANDING, SUPPLEMENT, AMENDMENT, ADDENDUM OR OTHER MODIFICATION OF THE LABOR
AGREEMENT DIRECTLY OR INDIRECTLY AFFECTING THE EMPLOYER'S OBLIGATION TO CONTRIBUTE TO THE TRUST FUND SHALL NOT BIND THE
TRUSTEES UNLESS AND UNTIL A COMPLETE WRITTEN AND SIGNED COPY OF THOSE PROVISIONS IS FURNISHED TO THE AREA ADMINISTRATIVE
OFFICE AND ACCEPTED BY THE TRUSTEES,AND FURTHER AGREE TO FURNISH THOSE PROVISIONS TO THE AREA ADMINISTRATIVE OFFICE IN A
TIMELY MANNER.IF A NEW PENSION ACCOUNT,THE EMPLOYER AGREES TO PROVIDE THE AREA ADMINISTRATIVE OFFICE WITH COMPLETED PAST
EMPLOYMENT DATA FORMS. THE NEGOTIATING PARTIES CERTIFY THAT THIS DOCUMENT HAS NOT BEEN MODIFIED IN ANY MANNER.
NAME OF EMPLOYER Mason County(General Services) NAME OF ASSOCIATION
IF AN ASSOCIATION WITH AUTHORITY TO SIGN ON BEHALF OF EMPLOYERS,ATTACH LIST OF NAMES AND ADDRESSES OF EACH SUCH EMPLOYER
STREET ADDRESS 411 North 5th St. CITY, STATE,ZIP CODE Shelton, WA 98584
EFFECTIVE DATE OF THIS LABOR AGREEMENT 1/1/26
IF THIS CERTIFICATION IS SIGNED BY AN ASSOCIATION.THE ASSOCIATION WARRANTS AND REPRESENTS THAT IT HAS WRITTEN AUTHORIZATION FROM EACH LISTED
EMPLOYER TO SIGN THIS CERTIFICATION AND TO SIGN THE LABOR AGREEMENT ON BEHALF OF SUCH EMPLOYER(IF THE LABOR AGREEMENT IS NOT SIGNED BY THE
EMPLOYER).
INDICATE: NEW PENSION ACCOUNT BUT EMPLOYER
RENEWAL El NEW PENSION ACCOUNT ❑ PREVIOUSLY MADE PENSION CONTRIBUTIONS
EMPLOYER OWNERSHIP CHANGE ❑ DATE OF CHANGE SELLER
EMPLOYER IS PART OF A CONTROLLED GROUP OF CORPORATIONS FOR FEDERAL TAX PURPOSES ❑
NAME OF PARENT COMPANY
STREET ADDRESS CITY, STATE,ZIP
FOR LABOR AGREEMENT RENEWALS:
INDICATE PENSION ACCOUNT NUMBER(S) 412822
EMPLOYER IS A: CORPORATION❑ PARTNERSHIP ® UNINCORPORATED SOLE PROPRIETORSHIP El
PUBLIC ENTITY FE LIMITED LIABILITY COMPANY❑ (INDICATE-PARTNERSHIP ❑ CORPORATION ❑)
(PARTNERS OR UNINCORPORATED OWNERS ARE INELIGIBLE TO PARTICIPATE PERSONALLY IN THIS TAX-EXEMPT TRUST.)
APPROXIMATE NUMBER OF COVERED EMPLOYEES 53
THE UNDERSIGNED UNION AND EMPLOYER AGREE TO BE BOUND BY THE WESTERN CONFERENCE OF TEAMSTERS AGREEMENT AND DECLARATION
OF TRUST AND PENSION PLAN AS NOW CONSTITUTED OR AS HEREAFTER AMENDED,AND TO BE BOUND BY THE ACTS OF THEIR RESPECTIVE UNION
AND EMPLOYER TRUSTEES OR THEIR SUCCESSORS.THE EMPLOYER AGREES TO PAY THE TRUST FUND THE PENSION CONTRIBUTIONS SPECIFIED IN
THE LABOR AGREEMENT WITH THE UNION. THE UNDERSIGNED UNION AND EMPLOYER SHALL BECOME PARTIES TO SAID AGREEMENT AND
DECLARATION OF TRUST UPON ACCEPTANCE AS SUCH BY THE TRUSTEES. UPON THE EXPIRATION OF THIS OR ANY SUBSEQUENT LABOR
AGREEMENT,THE EMPLOYER AGREES TO CONTINUE TO CONTRIBUTE TO THE TRUST FUND IN THE SAME AMOUNT AND MANNER AS REQUIRED IN
THE MOST RECENT EXPIRED LABOR AGREEMENT UNTIL SUCH A TIME AS THE UNDERSIGNED EITHER NOTIFIES THE OTHER PARTY IN WRITING
(WITH A COPY TO THE TRUST FUND) OF ITS INTENT TO CANCEL SUCH OBLIGATION FIVE DAYS AFTER RECEIPT OF NOTICE OR ENTERS INTO A
SUCCESSOR LABOR AGREEMENT WHICH CONFORMS TO THE TRUSTEE POLICY,WHICHEVER EVENT OCCURS FIRST. SIMILARLY, THE TRUSTEES
RESERVE THE RIGHT TO GIVE NOTICE TO THE EMPLOYER AND UNION OF INTENT TO TERMINATE ACCEPTANCE OF FURTHER CONTRIBUTIONS FROM
THE EMPLOYER. THE UNDERSIGNED AGREES THAT UPON RENEWAL OF THE LABOR AGREEMENT A COMPLETE COPY OF THE RENEWED LABOR
AGREEMENT, INCLUDING MODIFICATIONS TO THE AGREEMENT, WILL BE FURNISHED TO THE AREA ADMINISTRATIVE OFFICE AS SOON AS
AVAILABLE; AND, UPON WRITTEN ACCEPTANCE OF THE RENEWED LABOR AGREEMENT BY THE TRUSTEES, THE FOREGOING TERMS OF THE
EMPLOYER-UNION PENSION CERTIFICATION SHALL BE APPLICABLE TO SUCH RENEWAL OF THE LABOR AGREEMENT. THE UNDERSIGNED UNION
AND EMPLOYER ACKNOWLEDGE RECEIPT OF THE TRUSTEE POLICY ON ACCEPTANCE OF EMPLOYER CONTRIBUTIONS EFFECTIVE APRIL 1,1970 AND
OF THE TRUSTEE POLICY ON ACCEPTANCE OF EXTENDED,RENEWED,MODIFIED OR REPLACED PENSION AGREEMENTS WHERE THE EMPLOYER IS
ON REFERRAL TO DE NCY LLECTION ATTORNEYS.
UNION s nion Local No. 252 EMPLOYER Mason County (General Services)
BY DATE d"-, 6 BY DATE
GNATURE (SIGNATURE)
6-rian-Blaisdell
(PRINT NAME OF INDIVIDUAL SIGNING) (PRINT NAME OF INDIVIDUAL SIGNING)
TITLE Secretary-Treasurer PHONE NO. 360-736-9979 TITLE PHONE NO.
ACCEPTED BY THE TRUSTEES OF THE WESTERN CONFERENCE OF TEAMSTERS PENSION TRUST FUND.
BY DATE
TRUSTEE POLICY ON ACCEPTANCE OF EMPLOYER CONTRIBUTIONS
EFFECTIVE APRIL 1, 1970
(As revised for amendments, extensions and new Pension Agreements effective on or after January 1, 2020)
It is the policy of the Trustees of the Western Conference of Teamsters Pension Trust Fund to accept as Employer Contributions
only payments made in accordance with a Pension Agreement that is not detrimental to the Plan. The determination of whether
or not a Pension Agreement is detrimental to the Plan shall be made by the Trustees in their sole discretion. However, the list of
provisions that follows is furnished as an illustration of those whose inclusion in a Pension Agreement may result in a
determination by the Trustees that the Pension Agreement is detrimental to the Plan. It should be noted,however,that the list is not
intended as an inclusive list of all such types of provisions.
1. Provisions that limit the employees on whose account contributions are to be made to those above a specific age.
2. Provisions that limit the employees on whose account contributions are to be made to those who will be eligible for
retirement within a specified period.
3. Provisions that limit the persons on whose account contributions are to be made to those who have satisfied a specific
minimum period of employment or seniority, except that persons performing the work of the bargaining unit may, for a
period not to exceed ninety (90) calendar days, be covered under a contribution rate not less than ten (10) cents per
hour, including PEER,from their first date of employment or utilization.
4. Provisions that limit the employees on whose account contributions are to be made to those who have worked more than
a specified minimum number of hours in a particular period.
5. Provisions that permit contributions on a basis that will produce a contribution less than on all straight time hours
worked by the employee, provided that for purpose of this rule paid vacation and paid holiday hours shall be included in
straight time hours worked.
6. Provisions which permit or require pension contributions for persons who are not performing the work of the bargaining
unit.
7. Provisions which reduce contributions for each compensable hour to less than that which applied prior to any date,
except as provided in Number 3 above.
8. Provisions that provide different contribution rates within the same job classification other than during the specified
waiting period as defined in Number 3 above. (Different contribution rates for substantially different job descriptions or
classifications are permissible as determined by the Trustees in their sole discretion. To illustrate this concept: driver,
warehouse, office, mechanic, sales, production would be considered substantially different descriptions/classifications
under this provision.)
In administering the foregoing provisions, the Trustees, with regard to the interpretation of these Guidelines, will attempt to
accommodate the bona fide needs of the parties to Pension Agreements as long as the Pension Agreements are not detrimental to
the Plan. The Trustees, while retaining sole discretion over these issues, invite the parties to Pension Agreements to present
proposals to the Trustees in advance of their adoption so that the Trustees may advise the parties on the acceptability of such
proposals.
TRUSTEE POLICY ON ACCEPTANCE OF EXTENDED,
RENEWED, MODIFIED OR REPLACED PENSION AGREEMENTS
WHERE EMPLOYER IS ON REFERRAL TO
DELINQUENCY COLLECTION ATTORNEYS
If a Covered Employer has been on referral to the Trust Fund's attorneys for a period of three months or more for collection of
delinquent pension contributions due under a Pension Agreement,then the decision of whether to accept as a Pension Agreement
any extensions, renewal, modification or replacement of that Pension Agreement shall be made by the Chairman and Co-
Chairman/Secretary, acting jointly,rather than by an Area Administrative Office of the Trust Fund.
This Policy shall not apply to an extension, renewal, modification or replacement of a Pension Agreement where the sole reason
the Covered Employer is on referral is a delinquency discovered through an examination of the books and records of the
Covered Employer by the Trustees or their representatives or resulting from a Trust billing for contribution amounts
supplemental to amounts the Covered Employer has reported to the Trust Fund on monthly transmittal report forms.
This Policy is supplemental to, and not in derogation of, the existing authority of the Chairman and Co-Chairman/Secretary to
determine whether a collective bargaining agreement or other written agreement qualifies as a Pension Agreement and whether
Employer Contributions under such agreement are accepted under the rules and regulations of the Trust Fund.
�hON C:OUL/'
.1 t•
Mason County
Agenda Request Form
res
To: Board of Mason County Commissioners Item No.
From: Travis Adams Ext: 530
Department: Support Services Briefing:
Action Agenda:
Public Hearing: ❑
Special Meeting: ❑
Briefing Date(s):4/27/2026 Agenda Date(s): 4/28/2026
Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ IT ❑ Risk ❑ Other
(Please ensure proper internal review channels have been followed, this is the responsibility of the
requesting Department)
Item: Public Facilities Fund(.09)Grant Process Overview Draft
Background/Executive Summary:
Attached is a draft for the .09 grant process which includes application and the scoring matrix for the
grant. Stakeholders meeting has been held both with applicant feedback and County Commissioner
direction. Changes requested by BOCC have been added.
Associated Costs/Budget Impact(amount,funding source,budget amendment, etc.):
N/A
Public Outreach:
N/A
Requested Action:
Request BOCC approve Public Facilities Fund(.09)grant process
Attachment(s):
Public Facilities Fund(.09)Grant Process Overview Draft
Mason County Public Facilities Fund(.09)
Grant Process Overview
Purpose:
The Mason County Board of County Commissioners (BOCC) administers the Public Facilities
Fund(.09) established under RCW 82.14.370 and Mason County Ordinance No. 80-07. Each
year, the BOCC will determine whether sufficient revenues exist to allocate funds for public
facilities projects that support economic development,job creation, and business retention within
Mason County. If adequate funds are available, the BOCC will designate an annual budget
amount within the Public Facilities Fund for grant awards. The county will provide notice when
monies are available for application by email or mail to the designated Associate Development
Organization (ADO) and to all entities and individuals listed on the current Comprehensive
Economic Development Strategy (CEDS). Entities with qualifying projects under RCW
82.14.370 may apply for funding by following the process below.
Process Timeline:
Description Timeline
Application submission May 1 June 30
Eligibility review by County staff July
Project presentation to BOCC August
Scoring and ranking (Appendix B) September
Award decisions and contracting October—December
Grant implementation and annual reporting Following fiscal year
1. Application:
Eligible applicants: Public entities with projects listed in the current Comprehensive
Economic Development Strategy (CEDS) list developed by the Mason County Economic
Development Council (EDC) or current ADO.
Application requirements:
• Completed Mason County Public Facilities Fund Application(Appendix A)
• Project description, budget, and timeline
• Documentation of inclusion on the CEDS list
Deadline: Applications must be submitted between May 1 and June 30 to the Clerk of the
Board. Late or incomplete applications may not be considered.
Applicant Checklist:
❑ Project on current CEDS list
❑ Line-item project budget attached
❑ Authorized signature
❑ Submitted by June 30
2. Project Evaluation and Award Decision
County staff and the Budget &Finance Manager review all applications for eligibility
under RCW 82.14.370 and completeness.
Evaluation process:
1. Eligible applicants present their projects to the BOCC. If an applicant cannot be
in attendance, the BOCC may ask questions during the public meeting and, at
their discretion, grant reasonable time for the applicant to provide responses
before moving on to Step 2.
2. The BOCC scores each project using the criteria in Appendix B.
3. Scores provide a baseline ranking,but the BOCC may also consider geographic
equity, project readiness, and countywide benefit.
4. Final funding decisions are made by the BOCC.
5. Applicants are notified in writing of award status.
3. Funding Amounts and Project Costs
The BOCC may award Public Facilities (.09) funds as grants or loans based on project
type, public benefit, and financial need.
Funding Thresholds:
• To be determined by the Board of County Commissioners annually.
Award Terms:
• The County may negotiate repayment conditions, interest rates, and reporting
requirements. Multi-year awards will be reviewed annually for compliance.
Evaluation of Costs:
• The BOCC may require independent cost verification for large projects and adjust
awards as needed.
4. Annual Associate Development Organization(ADO)Allocation
Each year, the BOCC may approve a separate allocation to the Mason County Economic
Development Council (the designated ADO) for countywide economic development
services such as business retention and maintenance of the CEDS list. This allocation will
be managed through a separate service agreement with annual reporting.
5. Grant Administration
After BOCC approval:
1. The project will be incorporated into the County's Capital Improvement Plan
(if applicable).
2. The County and recipient will execute a grant or loan agreement specifying
funding, scope, and performance metrics.
3. Recipients must submit progress and annual reports demonstrating compliance
with RCW 82.14.370(3).
6. Eligibility and Criteria
Eligible Uses:
• Public facilities that create, attract, expand, or retain business and jobs
• Infrastructure supporting workforce housing
• Personnel in a county,port district, or ADO that facilitate job retention
Ineligible Uses:
• Private facilities
• Operating subsidies or maintenance costs
• Projects not on the current CEDS list
7. Contacts
Mason County Board of County Commissioners
411 N 5th Street, Shelton, WA 98584
(360) 427-9670
www.masoncountywa.gov
Mason County Economic Development Council (ADO)
310 W C Street, Suite C, Shelton, WA 98584
(360) 426-2276
www.choosemason.com
Appendix A—
Mason County Public Facilities Fund(.09)Application Form
LOCAL ECONOMIC DEVELOPMENT PROGRAM APPLICATION
Contact Name(s):
Address:
City, State, Zip:
Email/Phone:
Authorized Signature and Position: Date:
Project Title:
Total Project Cost $
Amount Raised to Date $
Gap Financing Request? [ ] Yes [ ] No
Phased Project? [ ] Yes [ ] No If yes: Phases Years
Requested Loan $ Requested Grant $
1. Describe the project, including start date, entities involved, and which phases will be funded.
2. Explain how the project satisfies economic development priorities.
3. Is this project a public facility listed in an officially adopted economic development plan? [ ]
Yes [ ] No
4. List completed or pending engineering, feasibility, and environmental studies.
5. Has other funding been secured? [ ] Yes [ ] No. If yes, list sources.
6. List additional funding sources pursued or pending.
7. Indicate full-time, permanent jobs created or retained(1-3 yrs, 4-5 yrs, 6-10 yrs).
8. Number of businesses directly benefiting from the public facility.
9. List other significant factors about the project that should be considered.
10. Provide a detailed line-item description of how requested funds will be used.
Appendix B—
Mason County Public Facilities Fund(.09) Grant Scoring Matrix
Criteria Description Maximum
Points
Economic Demonstrates a clear and measurable 20
Development Impact contribution to economic growth in Mason
County through job creation, business attraction
or retention, infrastructure improvement, or
workforce housing support.
Alignment with Shows a direct connection to the Comprehensive 10
Economic Strategy Economic Development Strategy(CEDS) or
Mason County's adopted economic development
goals and plans.
Project Feasibility Demonstrates project readiness, including 20
completed feasibility work, site control,
permitting status, realistic timeline, and budget
detail showing likelihood of successful
completion.
Collaboration and Involves coordination among multiple public 15
Partnerships entities, cities, towns, ports, or regional partners
that enhance project scope or regional benefit.
Sustainability and Includes a clear plan for ongoing maintenance, 25
Economic Value operational funding, and economic benefit to the
community.
Matching Funds/ Identifies secured or committed cash, in-kind, or 10
Leverage partner contributions that demonstrate local
investment and leverage of county funds.
Total Possible Points: 100