HomeMy WebLinkAbout2026/04/20 - Briefing Packet Commission meetings are live streamed at http://www.masonwebtv.com/ and public comment is accepted
via email msmith@masoncountywa.gov; mail to Commissioners Office, 411 N 5th Street, Shelton, WA
98584; or phone at (360) 427-9670 ext. 419. If you need to listen to the Commission meeting via
telephone, please provide your telephone number to the Commissioners’ office no later than 4:00 p.m. the
Friday before the meeting. If special accommodations are needed, contact the Commissioners' office at
Shelton (360) 427-9670 ext. 419
Briefing Agendas are subject to change, please contact the Commissioners’ office for the most recent
version.
Last printed 04/15/26 at 2:36 PM
BOARD OF MASON COUNTY COMMISSIONERS
DRAFT BRIEFING MEETING AGENDA
411 North Fifth Street, Shelton WA 98584
Week of April 20, 2026
Monday
Noon WA State Association of Counties Zoom Meeting*
Virtual Assembly
*This is being noticed as a Special Commission meeting because a quorum of the Mason County Commission may
attend this event and notification is provided per Mason County Code Chapter 2.88.020 - Special Meetings.
Monday, April 20, 2026
Zoom link available on the Mason County website
Commission Chambers
Times are subject to change, depending on the amount of business presented
9:00 A.M. Closed Session – RCW 42.30.140(4) Labor Discussion
9:30 A.M. Economic Development Council (EDC) – Kevin Shutty
9:50 A.M. Community Development – Kell Rowen
10:00 A.M. Public Health – David Windom
10:05 A.M. Public Works – Loretta Swanson
Utilities & Waste Management
10:30 A.M. Support Services – Travis Adams
Commissioner Discussion – as needed
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No.
From: Randy Collins, Fire Marshal Ext: Click or tap here to enter text.
Department: Community Development Briefing: ☒
Action Agenda: ☐
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): April 20, 2026 Agenda Date(s): April 28, 2026
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other
(Please ensure proper internal review channels have been followed, this is the responsibility of the
requesting Department)
Item: Burn Ordinance Revision (Mason County Code Chapter 9.48)
Background/Executive Summary:
In 1995 Mason County passed Resolution 04-95 adopting a series of burn regulations that were codified
into chapter 9.48 of the Mason County Code. Given the numerous changes that have occurred over the
years to these regulations (including the County entering into a Memorandum of Agreement with the
Olympic Region Clean Air Authority – ORCAA - to perform land clearing burn inspections), it became
necessary to update this chapter to make it consistent with current regulations. To that end, the enclosed
draft ordinance was developed in concert with ORCAA. In addition to updating the ordinance, a
definitions section has been added to clarify questions the public has raised in the past and several
enforcement provisions have been added to provide greater flexibility for staff to use when dealing with
violators. The intent is to return to the April 28 meeting to agendize it for a public hearing on May 26 with
Notices of Hearing (NOHs) published on May 7 & 14.
Associated Costs/Budget Impact (amount, funding source, budget amendment, etc.): None
Public Outreach: Posting on the County’s website, article in the Mason County Journal and NOH’s
published on May 7 & 14.
Requested Action: Place on the April 28, 2026 Action Agenda to set public hearing for May 26, 2026.
Attachment(s): Marked up ordinance (showing changes from 1995 version)
Ordinance (clean copy)
Chapter 9.48 - OUTDOOR BURNING PROGRAM
• 9.48.010 - Established.
• 9.48.010 – Established: Pursuant to RCW chapter 70.94, aAn outdoor burning program has
been established in Mason n County as set out in this chapter.
(Res. 4-95 (part), 1995). (Res. 4-95 (part), 1995).
9.48.020 – Definitions (from WAC 173-425-030).
(a) Agricultural burning: Outdoor burning including but not limited to any incidental
agricultural burning or agricultural burning for pest or disease control. Agricultural burning is
governed by WAC 173-430, not this chapter.
(b) Construction/demolition debris: All material resulting from the construction, renovation, or
demolition of buildings, roads or other man-made structures.
(c) Indian ceremonial fires: Fires necessary for Native American ceremonies (i.e. conducted by
and for Native Americans) if part of a religious ritual.
(d) Land clearing burning: The burning of trees, stumps, shrubbery or other natural vegetation
from land clearing projects conducted to use the land for a different purpose or to leave unused.
(e) Natural vegetation: Unprocessed plant material from herbs, shrubbery and trees including
grass, weeds, leaves, clippings, prunings, brush, branches, roots, stumps and trunk wood.
(f) Nuisance: An emission of smoke or any other air contaminant that unreasonably interferes
with the use and enjoyment of the property upon which it is deposited .
(g) Outdoor burning: The combustion of material of any type in an open fire or in an outdoor
container without providing for the control of combustion or the control of emissions from the
combustion. For purposes of this rule, “outdoor burning” means all types of outdoor burning except
agricultural and silvicultural burning.
(h) Recreational Fire: A fire no greater than three feet in diameter within an approved campfire
pit, ring or barbecue using charcoal or firewood that occurs in designated areas or on private
property for cooking, pleasure or ceremonial purposes.
(i) Residential Burning: The outdoor burning of leaves, clippings, pruning and other yard and
gardening refuse originating on lands adjacent to a human dwelling and burned on such lands by
the property owner.
(k) Silvicultural Burning: means burning on any land the Department of Natural Resources
(DNR) protects per RCW 70.94.030(13). Silviculture burning is not governed by this chapter.
• 9.48.020 - Basis for permitting outdoor burning.
AAll open fires are permitted under a general rule program or either by a written permit. or under a
general rule burn program. It is unlawful for any person to cause or allow an outdoor fire containing
prohibited materials which include but are not limited to garbage, dead animals, asphalt,
petroleum products, paints, rubber products, plastics, paper, cardboard, treated wood, processed
wood, construction/demolition debris, metal or any substance which when burned releases toxic
emissions, dense smoke or obnoxious odors. When starting fires, a limited amount of paper may be
used. ORCAA may also allow the limited burning of prohibited materials for fire training
(Res. 4-95 § 1, 1995). (Res. 4-95 s 1, 1995)
Formatted: List Paragraph, Outline numbered + Level:
1 + Numbering Style: Bullet + Aligned at: 0.25" + Tab
after: 0.5" + Indent at: 0.5"
Formatted: Space After: 6 pt
Formatted: Font: 11 pt
• 9.48.030 - Written permits.
(a) Pursuant to the Memorandum of Agreement (MOA) between the Olympic Region Clean Air
Agency (ORCAA) and Mason County, wWritten permits for land clearing burning are required
and shall may only be issued by the Mason County Department of Community
Development/Fire Marshal’s office. designated Mason County offices or fire protection
districts.
(b) Written permits will only be issued for:
(1) Land clearing fires (larger than four feet in diameter) consisting of natural vegetation
as defined in 9.48.020(e)resulting from land clearing projects.; and
(2) Permits will not be issued for the burning of prohibited materials other than natural
vegetation.; and
(3) The duration of a written permit shall not exceed one month unless an extension is
granted by the Fire Marshal.; and
(3)(4) Permitted fires shall be inspected by the Community Development/Fire
Marshal’s office and be subject to the conditions listed on the permit. The individual
conducting the burning shall be present at the site during the inspection to
acknowledge the burn requirements and sign the permit. If a representative is
absent, it will result in a failure and be subject to an additional inspection(s) and
charge(s).
(4)(5) Mason County offices will issue no -fee land clearing open burning permits in
those fire districts not issuing their own permits; and
(5)(6) Land clearing permits can also be issued by those Mason County fire
districts that choose to do so. Fire districts are allowed to charge a fee for the
issuance of burning permits; and
(6)(7) Written permits will not be required for Rresidential Burning, Recreational or
Indian Ceremonial yard debris fires.
(Res. 4-95 §§ 2, 3, 1995). (Res. 4-95 ss 2, 3, 1995)
• 9.48.040 - Residential yard debris bBurning.
(a) Residential yard debris burning is allowed , fires no larger than four feet in diameter and
burn barrels will be allowed under the a general rule burn program for a total of fourteen
days each calendar year. Under this concept, property owners will have a total of fourteen
days during each calendar year to burn residential yard debris.
(b) Property owners maycan pick the specific fourteen days to days they wish to burn, as long
as the total, in any calendar year, does not exceed fourteen days.
(b)(c) Pursuant to WAC 173-425-040, Residential Burning is prohibited within any
established Urban Growth Area.
(d) No fees will be charged for Rresidential yard debris bBurning and a written permit is not
required. However, the person in charge shall adhere to the following requirements:
(1) Burn only natural vegetation as defined in 9.48.020(e)
(2) Not allow the fire to exceed 4 feet in diameter or 4 feet in height
(3) Maintain a 10-foot firebreak (down to bare earth) around the pile. of the fire must have
a copy of the Guidelines For Outdoor Fires In Mason County in hand at the fire location.
(4) Maintain 20 feet of vertical clearance from overhanging branches
(5) Maintain a distance of at least 50 feet from any structure or combustible material
Formatted: Space After: 6 pt
Formatted: Space After: 6 pt
Formatted: Space After: 0 pt
Formatted: Space After: 6 pt
(5) Burning may only occur during daylight hours and be extinguished by nightfall
(7) All materials must originate from the property the burning occurs (material may
not be brought from another site).
(8) The fire must not create a nuisance from the smoke or endanger life and property.
(9) A person with an approved water source capable of extinguishing the fire shall be in
(c) constant attendance at the site while burning
(d)(e) The brochure—Guidelines For Outdoor Fires In Mason County—will be available
through county offices and local fire districts and will be mailed to property owners upon
request.
(Res. 4-95 § 4, 1995). (Res. 4-95 s 4, 1995)
• 9.48.050 - Recreational fires and ceremonial fFires.
(a) Recreational fires, which are fires not used for yard debris disposal, and ceremonial fires,
which are fires associated with a Native American ceremony or ritual, are allowed will not
be directly regulated under the general rule burn program, do not require a permit and shall
adhere to the following requirements.: However, the will be subject to all other applicable
open burning regulations, including setbacks, pile size, etc.
(1) Occur in campfire pit, ring or barbeque
(2) Not exceed 3 feet in diameter
(3) Maintain a 10-foot firebreak (down to bare earth) around the pile.
(4) Maintain 20 feet of vertical clearance from overhanging branches
(5) Maintain a distance of at least 50 feet from any structure or combustible material
(6) The fire must not create a nuisance from the smoke or endanger life and property.
(7) A person with an approved water source capable of extinguishing the fire shall be in
constant attendance at the site while burning
(Res. 4-95 s 5, 1995)
• 9.48.060 – Agricultural Burning.
(a) Agricultural burning as described in 9.48.020(c) is exempt from these regulations but pursuant
to WAC 173-430-020 shall require a permit from the Olympic Region Clean Air Authority (ORCA)
and prior notification to the local fire department.
• 9.48.070 -Indian Ceremonial Fires
(a) Indian ceremonial fires are allowed under the general rule program and shall adhere to all
the requirements of a recreational fire including setbacks, pile size, etc.
• 9.48.080 – Burning Penalties.
(a) Failure to comply with the rules of this chapter or any conditions of a written permit may
result in all or any of the following enforcement actions:
(1) Revocation of the issued permit
Formatted: Space After: 0 pt
Formatted: Space After: 0 pt
Formatted: Normal, Indent: Left: 0.25", No bullets or
numbering
Formatted: Space After: 0 pt
Formatted: Normal, No bullets or numbering
Formatted: Normal, Space After: 6 pt, No bullets or
numbering
Formatted: Normal, No bullets or numbering
Formatted: Normal, Space After: 6 pt, No bullets or
numbering
Formatted: Normal, No bullets or numbering
Formatted: Normal, No bullets or numbering
Formatted: List Paragraph
Formatted: Indent: Left: 0", Numbered + Level: 1 +
Numbering Style: a, b, c, … + Start at: 1 + Alignment:
Left + Aligned at: 0.25" + Indent at: 0.5"
Formatted: Indent: Left: 0.5", No bullets or
Formatted: Font: Bold, Underline
Formatted: Underline
Formatted: Normal, Indent: Left: 0.25", No bullets or
numbering
Formatted: Space After: 0 pt
Formatted: Font: Bold
Formatted: List Paragraph, Numbered + Level: 1 +
Numbering Style: a, b, c, … + Start at: 1 + Alignment:
Left + Aligned at: 0.25" + Indent at: 0.5"
Formatted: List Paragraph, Outline numbered + Level:
2 + Numbering Style: 1, 2, 3, … + Aligned at: 0.75" +
Indent at: 1"
(2) Suspension of the privilege to obtain a burn permit or burn privileges for up to a two-
year period from the date the burning violation occurred.
(3) Recovery of any or all costs from the permittee, person responsible or property
owner that are necessary to control or extinguish the fire (permitted or unpermitted)
caused in part or in whole by negligent acts or omissions
(4) Enforcement actions pursuant to Mason County Code Chapter 6.72, 15.13, the
Washington Administrative Code (WAC) or Revised Code of Washington (RCW).
(b) Notwithstanding any other provisions of this section, if any burn activities allowed under this
chapter result in damages to any property, nothing shall preclude the injured party from seeking
civil damages from the responsible party.
(Res. 4-95 § 5, 1995).
Formatted: Indent: Left: 1", Space After: 0 pt
Formatted: List Paragraph, Outline numbered + Level:
2 + Numbering Style: 1, 2, 3, … + Aligned at: 0.75" +
Indent at: 1"
1
Chapter 9.48 - OUTDOOR BURNING PROGRAM
• 9.48.010 - Established.
Pursuant to RCW 70.94, an outdoor burning program has been established in Mason County as set out
in this chapter.
(Res. 4-95 (part), 1995)
• 9.48.020 – Definitions (from WAC 173-425-030)
(a) Agricultural burning: Outdoor burning including but not limited to any incidental agricultural
burning for pest or disease control. Agricultural burning is governed by WAC 173-430, not this
chapter.
(b) Construction/demolition debris: All material resulting from the construction, renovation or
demolition of buildings, roads or other man-made structures.
(c) Indian ceremonial fires: Fires necessary for Native American ceremonies (i.e. conducted by
and for Native Americans) if part of a religious ritual.
(d) Land clearing burning: The burning of trees, stumps, shrubbery or other natural vegetation
from land clearing projects conducted to use the land for a different purpose or leave unused.
(e) Natural vegetation: Unprocessed plant material from herbs, shrubbery and trees including
grass, weeds, leaves, clippings, pruning, brush, branches, roots, stumps and trunk wood.
(f) Nuisance: An emission of smoke or any other air contaminant that unreasonably interferes
with the use and enjoyment of the property upon which it is deposited.
(g) Outdoor burning: The combustion of material of any type in an open fire or outdoor container
without providing for the control of combustion or the control of emissions from the
combustion. For purposes of this chapter, “outdoor burning” means all types of outdoor
burning except agricultural and Silvicultural burning.
(h) Recreational fire: A fire no greater than three feet in diameter within an approved campfire pit,
ring or barbecue using charcoal or firewood that occurs in designated areas or on private
property for cooking, pleasure or ceremonial purposes.
(i) Residential burning: The outdoor burning of leaves, clippings, pruning and other yard and
other natural vegetation on lands adjacent to a human dwelling conducted by the property
owner.
(j) Silvicultural burning: Burning on any land the Department of Natural Resources (DNR)
protects per RCW 70.94.030(13). Silviculture burning is not governed by this chapter.
• 9.48.030 Basis for permitting outdoor burning.
All open fires are permitted under a general rule-program or by written permit. It is unlawful for any
person to cause or allow an outdoor fire containing prohibited materials which include but are not
limited to garbage, dead animals, asphalt, petroleum products, paints, rubber products, plastic,
paper, cardboard, treated wood, processed wood, construction/demolition debris, metal or any
substance which when burned, releases toxic emissions, dense smoke or obnoxious orders. When
starting fires, a limited amount of paper may be used. ORCAA may also allow the limited burning of
prohibitive materials for fire training.
(Res. 4-95 s 1, 1995).
2
• 9.48.040 - Written permits.
(a) Pursuant to the Memorandum of Agreement (MOA) between the Olympic Region Clean Air
Agency (ORCAA) and Mason County, written permits for land clearing burning are required and
may only be issued by the Mason County Department of Community Development/Fire
Marshal’s office.
(b) Written permits will only be issued for:
(1) Land clearing fires (larger than four feet in diameter) consisting of natural vegetation as
defined in 9.48.020(e)resulting from land clearing projects.
(2) Permits will not be issued for the burning of materials other than natural vegetation.
(3) The duration of a written permit shall not exceed one month unless an extension is
granted by the Fire Marshal.
(4) Permitted fires shall be inspected by the Community Development/Fire Marshal’s
office and be subject to the conditions listed on the permit and this chapter. The
individual conducting the burning shall be at the site during the inspection to
acknowledge the burn requirements and sign the permit. If a representative is absent, it
will result in a failure and be subject to an additional inspection(s) and charge(s).
(5) Written permits will not be required for residential, recreational burning or Indian
ceremonial fires.
(Res. 4-95 ss 2, 3, 1995)
• 9.48.050 - Residential burning.
(a) Residential burning is allowed under the general rule program for a total of fourteen days each
calendar year.
(b) Property owners may pick the specific days they wish to burn, as long as the total, in any
calendar year, does not exceed the fourteen days.
(c) Pursuant to WAC 173-425-040, residential burning is prohibited within any established Urban
Growth Area.
(d) No fees will be charged for residential burning and a written permit is not required. However,
the person in charge of the fire shall adhere to the following requirements:
(1) Burn only natural vegetation as defined in 9.48.020(e).
(2) Not allow the fire to exceed 4 feet in diameter or 4 feet in height
(3) Maintain a 10- foot firebreak (down to bare earth) around the pile.
(4) Maintain 20 feet of vertical clearance from overhanging branches.
(5) Maintain a distance of at least 50 feet from any structure or combustible materials.
(6) Burning may only occur during daylight hours and be extinguished by nightfall.
(7) All materials must originate from the property the burning occurs (material may not be
brought from another site).
(8) The fire must not create a nuisance from the smoke or endanger life and/or property.
(9) A person with an approved water source capable of extinguishing the fire shall be in
constant attendance at the site while burning.
(Res. 4-95 s 4, 1995)
• 9.48.060 - Recreational fires
(a) Recreational fires are allowed under the general rule burn program, do not require a permit and
shall adhere to the following requirements:
(1) Occur in a campfire pit, ring or barbeque
(2) Not exceed 3 feet in diameter.
3
(3) Maintain a 10 foot firebreak around the pile.
(4) Maintain 20 feet of vertical clearance from overhanging branches.
(5) Maintain a distance of at least 25 feet from any structure or combustible materials.
(6) The fire must not create a nuisance from the smoke or endanger life and/or property.
(7) A person with an approved water source capable of extinguishing the fire shall be in
constant attendance at the site while burning.
(Res. 4-95 s 5, 1995)
• 9.48.070 – Agricultural burning
Agricultural burning as described in 9.48.020(a) is exempt from these regulations but pursuant to WAC
173-430-020, shall require a permit from ORCAA and prior notification to the local fire department.
• 9.48.080 – Indian ceremonial fires
Indian ceremonial fires are allowed under the general rule program and shall adhere to all the
requirements for a recreational fire including setbacks, pile size, etc.
• 9.48.090 – Penalties
(a) Failure to comply with the provisions of this chapter or any conditions of a written permit may
result in any or all of the following enforcement actions:
(1) Revocation of an issued permit
(2) Suspension of any burn privileges for up to two years from the date the burn violation
occurred.
(3) Recovery of any or all costs that are necessary to control or extinguish the fire (permitted or
unpermitted) from the permittee, person responsible or property owner caused in part or in
whole by negligent acts or omissions.
(4) Enforcement actions pursuant to Mason County Code, chapters 6.72, 15.13, the
Washington Administrative Code (WAC) or the Revised Code of Washington (RCW).
(b) Notwithstanding any other provisions of this chapter, if any burn activities occurring under this
chapter result in damage to any personal property, nothing shall preclude the injured party
from seeking civil damages from the responsible party.
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No.
From: Melissa Casey Ext: 404
Department: Public Health Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): 4/20/26 Agenda Date(s): 4/28/26
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other
(Please ensure proper internal review channels have been followed, this is the responsibility of the
requesting Department)
Item: North Mason Regional Fire Authority (NMRFA) Syndemic Clinical Services
Background/Executive Summary:
In January 2024, Public Health & Human Services was awarded funding through the WA Department of
Health (DOH) to implement clinical services for Substance Use Mobile Outreach program participants.
Public Health partnered with North Mason Regional Fire Authority’s Mobile Integrated Health Program
(MIHP) to provide the full scope of clinical services in conjunction with MIHP’s expansion into South
Mason County. Services include on-site access to wound care, infectious disease testing, STI and hepatitis
C treatment, medications for opioid use disorder, and other SUD/mental health recovery services and
support. NMRFA MIHP is now fully staffed with an Advanced Registered Nurse Practitioner (ARNP), a
Psychiatric Advanced Registered Nurse Practitioner (Psych-ARNP), Licensed Practical Nurse (LPN), and
a Peer Specialist to support expansion. The additional funds will support staff time, travel, laboratory
testing, and the necessary equipment to process labs and connect patients to treatment services more
rapidly.
Associated Costs/Budget Impact (amount, funding source, budget amendment, etc.):
No impact to General Fund; program is already budgeted through state DOH contract
Public Outreach:
N/A
Requested Action:
Move contract amendment to 4/28/26 action agenda for approval
Attachment(s):
NMRFA Syndemic Clinical Services Amendment #4
1
Contract Between
Mason County
and
North Mason Regional Fire Authority
Professional Services Contract #25-014
Amendment #4
IT IS MUTUALLY AGREED THEREFORE: That the Original Contract is hereby amended as follows:
1. AMENDMENT TERM: January 1, 2026 – June 30, 2026
2. BUDGET AMENDMENT:
Budget Category Starting Budget Amended Amount Total New Budget
Psychiatric ARNP
Clinical Services $35,488.25 $73,057.57 $108,545.82
Total $35,488.25 $73,057.57 $108,545.82
ALL OTHER TERMS AND CONDITIONS of the original Contract and any subsequent amendments hereto
remain in full force and effect.
IN WITNESS WHEREOF, the undersigned has affixed his/her signature in execution thereof on the ______day
of , 2026.
CONTRACTOR BOARD OF COUNTY COMMISSIONERS
MASON COUNTY, WA
__________________________________ _________________________________________
Beau Bakken, Fire Chief Pat Tarzwell, Chair
North Mason Regional Fire Authority
Action Items:
• Set public hearing for the Final Assessment Roll, road acceptance and speed limit for the Road
Improvement District for Shetland Road for June 9, 2026, at 9:15am.
• Adoption of Mason County Language Access Plan (Title VI Compliance).
• Budget amendment and use of REET 2 funds for payment to USACE for County’s portion of the
PED Phase cost share agreement for ecosystem restoration projects within the Skokomish valley,
Discussion Items:
Upcoming Items:
April 19th – 25th National Volunteer Week
April 20th – 24th National Work Zone Awareness Week
May 3rd - 9th National Drinking Water Week
May 17th – 23rd National Public Works Week
MASON COUNTY PUBLIC WORKS
COMMISSIONER BRIEFING
April 20, 2026
Mason County
Agenda Request Form
To: Board of Mason County Commissioners
From: Mike Collins, PLS, PE, County Engineer Ext. 450
Department: Public Works
Briefing: ☒
Action Agenda: ☒
Public Hearing: ☒
Special Meeting: ☐
Briefing Date(s): May 6, 2024
July 1, 2024
August 5, 2024
April 20, 2026
Agenda Date: Click or tap here to enter text.
May 21, 2024 (setting hearing)
July 2, 2024 (hearing canceled)
July 8, 2024 (Special Mtg/setting new hearing date)
August 13, 2024 (Hearing)
April 28, 2026 (Setting Final Assessment Roll Hearing)
June 9, 2026 (Hearing)
Internal Review: ☐ Finance ☐ Human Resources ☒ Legal ☐ Information Technology ☐ Risk (This is the
responsibility of the requesting Department)
Below for Clerk of the Board’s Use Only:
Item Number: __________
Approved: ☐ Yes ☐ No ☐ Tabled ☐ No Action Taken
Ordinance/Resolution No. __________ Contract No. __________ County Code: __________
Item: Road Improvement District (RID) No. 2024-01 - Shetland Road
Final Assessment Roll, Road Acceptance, and Speed Limit – Set Hearing/Hearing
Background/Executive Summary:
The Shetland Road Improvement District (RID No. 2024-01) was approved by the Board on August 13, 2024.
Construction of the improvements has been completed by County forces. The Mason County Treasurer secured
a short-term external loan on behalf of the Road Improvement District. The loan will be repaid using proceeds
from property assessments within the district. Property owners may pay their assessments in full within thirty
(30) days of the Treasurer’s notice without interest or penalty. Any unpaid balances thereafter will be financed
through installment payments with interest at a rate of 3.9% per annum, consistent with statutory requirements.
Public Works has prepared the Final Assessment Roll and is ready to proceed with the final steps for Board
consideration.
The total project cost is $184,860.92 financed through a loan with estimated interest, loan and service
charge fees, totaling $42,984.08 resulting in a total loan amount of $227,845.00
There are 92 parcels within the district. Of these, 41 parcels are exempt or excluded from the assessment
and will not be charged for the following reasons:
• 17 parcels (frontage property donating right-of-way excluded)
• 19 parcels (State or County owned exempt)
• 5 parcels (designated forest land excluded)
The remaining 51 parcels will be assessed for the improvements. The estimated cost per assessed parcel
is:
• $3,624.72 if paid in full within the 30-day grace period (no interest), or
• $4,467.55 if paid over 5 years (includes estimated 4% interest rate)
Mason County
Agenda Request Form
Budget Impact:
None.
Public Outreach:
• Exemption letters sent Feb 2, 2026, with 30-day response period.
• Final Assessment Roll notice sent via certified mail.
• Assessment information available for public review; staff available for questions.
• Hearing notice published in Shelton Journal and mailed to affected property owners per
statutory requirements.
Requested Action:
Request the Board of County Commissioners, acting in its dual capacity as the Board of Equalization and the
Board of County Commissioners, to take the following actions:
1. April 28, 2026 – Regular Agenda
• Set a public hearing for June 9, 2026, at 9:15 a.m., at which the Board of County
Commissioners will sit as the Board of Equalization to consider the Final Assessment
Roll for Shetland Road Improvement District (RID) No. 2024-01.
• Set a public hearing for June 9, 2026, at 9:15am to consider establishment of road into
county road system and a speed limit for Shetland Road Improvement District (RID) No.
2024-01.
2. June 9, 2026 – Public Hearings
• Board of Equalization:
Conduct a public hearing to consider the Final Assessment Roll for Shetland Road
Improvement District (RID) No. 2024-01, including any objections filed by property
owners or revisions.
• Board of County Commissioners: Following the conclusion of the Board of
Equalization hearing, the Board of County Commissioners will consider adopting:
• A resolution confirming the Final Assessment Roll for Shetland Road
Improvement District (RID) No. 2024-01 and certifying the assessment roll to the
Mason County Treasurer for collection.
• A resolution accepting the improved portion of Shetland Road into the Mason
County road system.
• An ordinance establishing a 25 MPH speed limit on the Shetland Road segment
within RID No. 2024-01.
Attachments:
1. Vicinity map showing accepted portion of Shetland Road
2. Resolution setting hearings for Final Assessment, Road Acceptance, and Speed Limit
3. Notice of Hearings
4. Letter Notice to Property Owners
5. Draft Resolution for Final Assessment
6. Road Acceptance Resolution
7. Speed Limit Ordinance
8. Engineers Report -Traffic Investigation
9. Engineers Report – Shetland RID
10. Final Assessment Roll
RESOLUTION NO. 2026-______
IN THE MATTER OF MASON COUNTY ROAD IMPROVEMENT DISTRICT (RID) NO. 2024-01
IMPROVEMENT OF PORTION OF SHETLAND ROAD LOCATED IN SECTIONS 16 AND 21,
TOWNSHIP 21 NORTH, RANGE 3 WEST, W.M., MASON COUNTY, WASHINGTON
RESOLUTION SETTING DATE FOR BOARD OF EQUALIZATION HEARING ON FINAL
ASSESSMENT ROLL FOR ROAD IMPROVEMENT DISTRICT NO. 2024-01, AND SCHEDULING
ACTIONS OF THE BOARD OF COUNTY COMMISSIONERS REGARDING ROAD
ACCEPTANCE AND SPEED LIMIT ESTABLISHMENT, AND ORDERING NOTICE THEREOF
WHEREAS:
1. Petition and Formation: A petition was filed requesting the formation of a road improvement district
(RID) for Shetland Road, describing the nature and extent of the proposed improvement. The petition
was signed by property owners representing a majority of the lineal frontage and area within the
proposed district. The Board determined that the petition was sufficient and the district sufficiently
developed; and
2. Intent and Formation: On July 8, 2024, Resolution No. 2024-040 declared the intent to improve
Shetland Road, and on August 13, 2024, the Board of Commissioners established Road Improvement
District (RID) No. 2024-01, for the project; and
3. Project Completion: The improvements to Shetland Road have been completed in accordance with the
project specification by County Forces; and
4. Assessment Roll Preparation: The final assessment roll for RID No. 2024-01 has been prepared and
filed with the Clerk of the Board as required; and
5. Funding Source: The Board intends to utilize an external loan to cover short-term financing needs for
RID No. 2024-01.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF
MASON COUNTY, WASHINGTON:
1. Public Hearings
The Board hereby sets June 9, 2026, at 9:15 a.m., at the Mason County Commission Chambers, 411 North
Fifth Street, Shelton, Washington, for the following hearings:
a. Board of Equalization (BOE):
The Board of County Commissioners will sit as the Board of Equalization to:
• Hear the final assessment roll for RID No. 2024-01.
• Receive any written or oral objections from property owners.
• Confirm, correct, revise, raise, lower, or otherwise modify the assessment roll as necessary.
b. Board of County Commissioners (following the BOE hearing):
Following completion of the Board of Equalization hearing, the Board of County
Commissioners, acting in their capacity as the governing body, will consider:
• Acceptance of the improved portion of Shetland Road (MP 0.306 – 1.670) into the Mason
County Road system as part of County Road No. 56020.
• Establishment of a 25-mph speed limit on the improved portion of Shetland Road.
2. Notice
a. Publication: The Clerk of the Board is directed to publish notice in a newspaper of general
circulation within Mason County at least 15 days prior to the hearing.
b. Mailing: The Public Works Department shall mail notice to each owner or reputed owner of
property listed on the assessment roll at least 15 days prior to the hearing. The notice shall state:
• The time, date, and place of the hearings;
• The purpose of the hearings; and
• Property owners’ right to file written objections with the Clerk prior to the Board of County
Commissioners sitting as the Board of Equalization at the scheduled hearing.
3. Final Assessment Roll
• At the time set forth above, the Board of County Commissioners shall convene and sit as the Board
of Equalization to hear objections to the final assessment roll.
• The Board, acting as the Board of Equalization, may confirm, correct, revise, raise, lower, or
otherwise modify the assessment roll.
• Following conclusion of the Board of Equalization hearing, the Board of County Commissioners,
acting in its capacity as the governing body, may confirm the final assessment roll and certify it to
the Mason County Treasurer for collection in accordance with applicable law.
4. Funding and Financing
The Board acknowledges that the improvements to RID No. 2024-01 have been funded through an external
loan. The loan shall be repaid from the proceeds of the assessments confirmed under the final assessment
roll, to be collected by the Mason County Treasurer.
5. Ratification and Effective Date
This resolution shall take effect immediately upon adoption.
ADOPTED THIS __________ OF ______________ 2026.
BOARD OF COUNTY COMMISSIONERS
MASON COUNTY, WASHINGTON
ATTEST:
MCKENZIE SMITH, PAT TARZWELL, Chair
Clerk of the Board
APPROVED AS TO FORM: RANDY NEATHERLIN, Vice Chair
_____________________________ _______
TIM WHITEHEAD, Ch. DPA SHARON TRASK, Commissioner
NOTICE OF HEARING
NOTICE IS HEREBY GIVEN that the Board of County Commissioners of Mason County,
Washington, will hold a public hearing in Mason County Building I, Commission Chambers, 411 North
Fifth Street, Shelton, WA 98584, on June 9, 2026, at 9:15 A.M.
SAID HEARING, will be to take public comments regarding the Final Assessment Roll for the
Shetland Road Improvement District (RID No. 2024-01), including any objections filed by property
owners pursuant to RCW 36.88.090. The improvements include roadway upgrades to the privately
maintained portion of Shetland Road, previously requested by the Sunny Woods Homeowners’
Association.
At the time and place stated above, the Board of County Commissioners will sit as the Board of
Equalization to hear and consider the Final Assessment Roll and any objections thereto.
At the same hearing, the Board will also consider acceptance of the improved portion of Shetland Road,
which is not currently maintained by Mason County, into the Mason County road system, while the
existing county-maintained portion will remain unchanged, and establishment of a 25 MPH speed limit on
the Shetland Road segment within the RID.
All interested persons are invited to attend and provide testimony. The Final Assessment Roll is on file
with the Clerk of the Board and is available for public inspection or electronic copy upon request during
regular business hours.
Public testimony will be available in-person or via Zoom. The URL is available on the County website
https://www.masoncountywa.gov/ to sign into the meeting. Please use the “raise hand” feature to be recognized
by the Chair to provide your testimony. You can also email testimony to msmith@masoncountywa.gov or
mail to the Commissioners’ Office, 411 N 5th St, Shelton, WA 98584; or call (360) 427-9670 ext. 230.
If special accommodations are needed, please contact the Commissioners' office, (360) 427-9670 ext.
419.
DATED this 28th day of April, 2026.
BOARD OF COUNTY COMMISSIONERS
MASON COUNTY, WASHINGTON
__________________________________
McKenzie Smith, Clerk of the Board
Bill: Mason County Public Works Department
100 W Public Works Drive
Shelton, WA 98584
Cc: Commissioners
Assessor
Treasurer
Shelton Journal: Publ. 2t: 5/7/26 & 5/14/26
MASON COUNTY
MISSION
The mission of Mason
County Government is to
provide essential &
mandated services which
will preserve & benefit the
health, safety & welfare of
the general public in a
professional and courteous
manner through the effective
and equitable management
of available public
resources.
Mason County recognizes
that its employees &
volunteers are the
foundation upon which
these services are provided.
MASON COUNTY
DEPARTMENT OF PUBLIC WORKS
100 W PUBLIC WORKS DRIVE
SHELTON, WASHINGTON 98584
Phone (360) 427-9670 ext. 450 (Roads) est. 207 (U&W)
Notice Of Hearing Final Assessment Roll for
Road Improvement District (RID) No. 2024-01
NOTICE IS HEREBY GIVEN that the Mason County Board of County Commissioners has set Tuesday, June 9, 2026, at 9:15 A.M., in the Commissioners Chambers, 411 N 5th Street, Shelton, Washington, as the time and place for a public hearing to consider and confirm the final assessment roll for Road Improvement District (RID) No. 2024-01.
The RID was established for the improvement of Shetland Road, including roadway surface
improvements, drainage improvements, and related work to address dust, potholes, safety,
access, and overall roadway conditions. The improvement is located within Sections 16 and 21,
Township 21 North, Range 3 West, W.M., and includes Shetland Road from approximately
milepost 0.306 to milepost 1.67.
The total project cost is $184,860.92. If fully financed, estimated interest and service fees of
$42,984.08 increase the total estimated obligation to $227,845.
There are 92 parcels within the district. Of these, 41 parcels are exempt from the assessment
and will not be charged for the following reasons:
• 17 parcels (right-of-way donation)
• 19 parcels (state or county owned)
• 5 parcels (designated forest land)
The remaining 51 parcels will be assessed for the improvement. The estimated yearly cost per
assessed parcel is:
• $3,624.72 if paid in full within the 30-day grace period (no interest), or
• $4,467.55 if paid over 5 years (includes estimated 4% interest rate)
The improvements are determined to provide special benefits to the assessed properties,
including improved access, safety, drainage, and overall property utility, and the total
assessments do not exceed the special benefits conferred.
The Board of County Commissioners will sit as the Board of Equalization at the hearing to consider the final assessment roll and hear any objections from property owners regarding their assessments. The Board may continue the hearing to another date if deemed necessary.
The final assessment roll has been prepared, is attached to this notice, and is also available
upon request from the Clerk of the Board or the Mason County Public Works Department.
All persons desiring to object to the assessments shall file written objections with the Clerk of
the Board at the address above or emailed to msmith@masoncountywa.gov on or before the
time of the hearing. Objections must state the grounds for objection. Property owners may also
appear at the hearing to present their objections.
At the hearing, the Board may correct, revise, raise, lower, change, or modify the assessment
roll or any part thereof, and may confirm the roll as submitted or as modified.
Following confirmation, the assessment roll will be certified to the Mason County Treasurer for
collection. The Treasurer will provide notice of a 30-day period during which assessments may
be paid in whole or in part without interest or penalty. Any amount not paid during that period
shall be payable in installments with interest on the unpaid balance.
For additional information, contact the Mason County Public Works Department at (360) 427-
9670, Ext. 450.
RESOLUTION NO. 2026-______
IN THE MATTER OF MASON COUNTY, WASHINGTON ) RESOLUTION CONFIRMING FINAL
ROAD IMPROVEMENT DISTRICT (RID) NO. 2024-01 ) ASSESSMENT ROLL AND CERTIFYING
SHETLAND ROAD, LOCATED IN SECTIONS 16, AND 21, ) IT TO THE COUNTY TREASURER FOR
TOWNSHIP 21 NORTH, RANGE 3 WEST, W.M ., MASON ) COLLECTION AND PROVIDING FOR
COUNTY, WASHINGTON RELATED MATTERS
WHEREAS:
1. A legally sufficient petition was filed by the Sunny Woods Homeowners’ Association requesting formation of a
Road Improvement District (RID) for improvements to the privately maintained portion of Shetland Road; and
2. On July 8, 2024, the Board adopted Resolution No. 2024-040 declaring its intention to form RID No. 2024-01;
and
3. On August 13, 2024, the Board established RID No. 2024-01 through Resolution No. 2024-046; and
4. The improvements described in the formation resolution have been completed by County forces in accordance
with project specifications; and
5. A final assessment roll has been prepared and filed with the Clerk of the Board in accordance with law; and
6. Proper notice was provided, and a public hearing before the Board of Equalization was held on June 9, 2026, at
9:15am to consider any objections filed to the proposed final assessment roll; and
7. The Board has considered all objections filed in accordance with RCW 36.88.090 and finds that no changes to the
assessment roll are warranted and that the roll is fair and equitable; and
8. The Board finds that the assessments do not exceed the special benefits received by the assessed properties; and
9. The assessment roll should now be confirmed and certified to the Mason County Treasurer for collection in
accordance with applicable law.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF MASON
COUNTY, WASHINGTON:
SECTION 1. CONFIRMATION OF FINAL ASSESSMENT ROLL
The final assessment roll for RID No. 2024-01, attached hereto as Exhibit “A” and incorporated by this reference, is
hereby confirmed. The Board finds that each property included within the assessment roll has received special benefit
from the improvements in an amount equal to or exceeding the assessment levied. The total amount of the assessment roll
is $227,845.00, which includes all costs of the improvements, including administrative and estimated financing costs.
SECTION 2. FUNDING AND CERTIFICATION TO TREASURER
The Board acknowledges that the project has been financed through property assessments and a short-term external loan
secured by Mason County. Repayment of the loan shall be made using funds collected through these assessments.
The confirmed final assessment roll is hereby certified to the Mason County Treasurer for collection.
Property owners may pay their assessments in full within thirty (30) days from the date of first publication of the
Treasurer’s Notice of Collection, without interest or penalty. After that period, any remaining unpaid assessments shall be
payable in annual installments over a period of five (5) years, with interest at a rate of 3.9% per annum on the unpaid
balance.
The Treasurer is authorized to impose an annual service charge of up to $4.00 per parcel, to be billed each year to parcel
owners with outstanding assessments as part of the assessment roll billing process.
SECTION 3. PAYMENT NOTICE AND COLLECTION PROCESS
The Mason County Treasurer shall:
a. Publish the Notice of Collection of Assessments (Exhibit “B”) in two consecutive issues of the official county
newspaper, the first of which shall occur within fifteen (15) days of the date of this resolution.
b. Mail the Notice to Property Owners (Exhibit “C”) to each property owner listed on the assessment roll.
SECTION 4. PAYMENT AND PENALTIES
Assessments may be paid in full or in annual installments as provided in Section 2 of this Resolution. Interest on
unpaid installment balances shall accrue at the rate provided in Section 2. Delinquent assessments shall bear interest
at the rate of twelve percent (12%) per annum, as provided by law.
SECTION 5. RATIFICATION OF PRIOR ACTIONS
All prior acts and proceedings of the Board and County officials in connection with RID No. 2024-01, consistent with this
Resolution, are hereby ratified, approved, and confirmed.
SECTION 6. SEVERABILITY
If any section, sentence, clause, or phrase of this Resolution shall be held invalid, such invalidity shall not affect the
validity of the remaining portions.
SECTION 7. EFFECTIVE DATE
This Resolution shall take effect upon adoption. The final assessment roll shall become effective for collection
following the expiration of the ten (10) day appeal period in accordance with RCW 36.88.100 and applicable law.
ADOPTED this __________ day of ______________ 2026.
BOARD OF COUNTY COMMISSIONERS
MASON COUNTY, WASHINGTON
ATTEST:
MCKENZIE SMITH, PAT TARZWELL, Chair
Clerk of the Board
____________________________________
APPROVED AS TO FORM: RANDY NEATHERLIN, Vice Chair
____________________________________
TIM WHITEHEAD, Ch. DPA SHARON TRASK, Commissioner
Exhibit "A" – Final Assessment Roll
FINAL ASSESSMENT ROLL
MASON COUNTY ROAD IMPROVEMENT
DISTRICT NO. 2024-01
COUNTY ENGINEER'S CERTIFICATE
To the Honorable Board of
County Commissioners, of
Mason County, Washington.
Complying with Resolution No. 2024-040, being a resolution creating Mason County Road Improvement
District No. 2024-01, I have prepared the attached final assessment roll.
The total cost of the improvement to be assessed against the property benefited is the sum of Two hundred
twenty-seven thousand eight hundred forty-five dollars and 00/100 ($227,845.00), which has been
equitably apportioned among the properties described in the attached assessment roll according to the
special benefits received.
I certify that the attached assessment roll, consisting of data processing printout sheets, is a true and
correct final assessment roll of the aforesaid improvement.
I herewith transmit said roll to the Board of County Commissioners for equalization, hearing, and
confirmation in accordance with applicable law.
Respectfully,
_______________________________
Mike Collins, PLS, PE
County Engineer
Dated this ____ day of __________, 2026
SHETLAND ROAD IMPROVEMENT DISTRICT NO. 2024-01
ASSESSMENT ROLL SPREADSHEET
51 ASSESSED PARCELS
41 PARCELS EXEMPT OR EXCLUDED FROM ASSESSMENT
Exhibit "B" – Notice of Collection of Assessment
NOTICE OF COLLECTION OF ASSESSMENTS
FOR SHETLAND ROAD IMPROVEMENT DISTRICT (RID) NO. 2024-01
To: All Property Owners and Interested Parties
Date of First Publication: [To be inserted by County Treasurer upon publication]
This notice is to inform you that the final assessment roll for Shetland Road Improvement District (RID)
No. 2024-01 has been confirmed by the Board of County Commissioners of Mason County, Washington,
and certified to the Mason County Treasurer for collection in accordance with law.
Assessment Roll: The final assessment roll is on file with the Mason County Clerk of the Board and
includes all properties within RID No. 2024-01.
Payment Information:
• Thirty-Day Prepayment Period:
Assessments may be paid in full or in part without penalty, interest, or costs within thirty (30)
days from the date of first publication of this notice.
• Installment Payments:
Any remaining unpaid balance after the thirty (30) day period shall be payable in five (5) equal
annual installments.
• Interest Rate:
Interest shall accrue at the rate of 3.9% per annum on unpaid installment balances. Delinquent
assessments shall bear interest at the rate of twelve percent (12%) per annum, as provided by law.
Final Payment Date:
The final date for payment without interest or penalty shall be determined based on the date of first
publication.
Where to Pay:
Payments should be made payable to the Mason County Treasurer.
Mason County Treasurer’s Office
P.O. Box 429
411 5th Street
Shelton, WA 98584.
(360) 427-9670, Ext. 475.
Dated this ______ day of ________, 2026 (for administrative use upon issuance).
Published: 2t __/__/2026 & __/__/2026
Exhibit "C" – Notice to Property Owners
NOTICE TO PROPERTY OWNERS
FOR SHETLAND ROAD IMPROVEMENT DISTRICT (RID) NO. 2024-01
To: All Property Owners within Shetland Road Improvement District (RID) No. 2024-01
Date: (Mailing date)
This notice is to inform you that the final assessment roll for Shetland Road Improvement District (RID)
No. 2024-01 has been confirmed by the Board of County Commissioners of Mason County, Washington,
and certified to the Mason County Treasurer for collection in accordance with law.
Assessment Roll:
• The final assessment roll is on file with the Mason County Clerk of the Board and includes all
properties within RID No. 2024-01.
• The assessments are based on the special benefits derived from the improvements made to
Shetland Road.
Payment Information:
• Payment Deadline: You may pay your assessment in full without penalty, interest, or costs
within thirty (30) days from the date of first publication of the notice (see Exhibit "B").
• Installments: Any unpaid assessments after the initial thirty (30) day period will be payable in
five (5) equal annual installments, with interest at a rate of 3.9% per annum. Delinquent
assessments shall bear interest at the rate of twelve percent (12%) per annum, as provided by law.
• Payment Location: Payments should be made to the Mason County Treasurer at 411 N 5th
Street, Shelton, WA 98584.
Additional Information:
Full details regarding the assessment roll are available at the Mason County Public Works Department
(360)427-9670, Ext. 450.
For questions regarding the assessment or payment process, contact the Mason County Treasurer at
(360) 427-9670, Ext. 475.
Dated this ___ day of __________, 2026.
RESOLUTION NO. 2026-_____
ACCEPTANCE OF A PRIVATE PORTION OF SHETLAND ROAD INTO THE MASON
COUNTY ROAD SYSTEM AS A PORTION OF COUNTY ROAD NO. 56020
WHEREAS:
1. Existing County Road: A portion of Shetland Road is currently a county-maintained
public road designated as County Road No. 56020; and
2. Private Portion: An adjacent portion from milepost 0.306 to milepost 1.670 of Shetland
Road has historically existed as a privately maintained roadway and lies within Sections
16 and 21, Township 21 North, Range 3 West, W.M., Mason County, Washington; and
3. Road Improvement District: On August 13, 2024, the Board of County Commissioners
established Mason County Road Improvement District No. 2024-01 (RID No. 2024-01)
for the improvement to the private portion of Shetland Road; and
4. Construction Completion: The improvements to the private portion of Shetland Road
have been completed by County Forces in accordance with applicable County roadway
standards and the RID No. 2024-01 project specifications; and
5. Standards and Public Interest: The Board finds that the improved private portion of
Shetland Road now meets Mason County roadway standards and that acceptance into the
County road system is in the public interest and will benefit the general public; and
6. Authority: RCW 36.75 authorizes the Board of County Commissioners to establish,
alter, and accept county roads into the county road system.
7. Right-of-Way Acquisition: The County has acquired sufficient right-of-way for public
road purposes along the private portion of Shetland Road through recorded easements
granted to the public and/or Mason County, except for the segment located adjacent to
Parcel No. 32121-41-60000, where the County holds fee simple title by Quit Claim Deed
recorded under Auditor’s File No. 2218758, records of the Mason County Auditor;
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY
COMMISSIONERS OF MASON COUNTY, WASHINGTON:
1. Acceptance into County Road System: The Board hereby accepts and incorporates into
the county road system the improved private portion of Shetland Road.
2. Road Designation: The accepted portion of Shetland Road shall be incorporated into and
designated as part of County Road No. 56020.
3. Extent of Road: The portion of Shetland Road accepted by this resolution is more
particularly described as follows:
All that portion of Shetland Road, being the private section proposed for acceptance into
the Mason County Road System, lying within Sections 16 and 21, Township 21 North,
Range 3 West, W.M., Mason County, Washington, and extending from Milepost 0.306 to
Milepost 1.670. The right-of-way for said portion is established as sixty (60) feet in total
width, consisting of thirty (30) feet on each side of the roadway centerline, measured
perpendicular thereto, as defined by Survey 37-94 (AF No. 1967520), Survey 7-21 (AF
No. 379385), and Survey 5-30 (AF No. 360682), records of Mason County.
4. Maintenance Responsibility: Upon adoption of this resolution, Mason County shall
assume responsibility for the operation, maintenance, and preservation of the accepted
portion of Shetland Road as a County Road. The new total length of Shetland Road is
established from 0.00 to 1.670, totaling 1.670 miles.
5. Effective Date:
This resolution shall take effect immediately upon adoption. The Public Works
Department shall update the County Road Log and official County road maps to reflect
the acceptance authorized herein.
ADOPTED THIS __________ OF ______________ 2026.
BOARD OF COUNTY COMMISSIONERS
MASON COUNTY, WASHINGTON
ATTEST:
___________________________________
MCKENZIE SMITH, PAT TARZWELL, Chair
Clerk of the Board
____________________________________
APPROVED AS TO FORM: RANDY NEATHERLIN, Vice Chair
____________________________________
TIM WHITEHEAD, Ch. DPA SHARON TRASK, Commissioner
ORDINANCE NO. 2026-_____
ESTABLISHING AND CONFIRMING SPEED LIMITS ON SHETLAND ROAD AND
AMENDING RESOLUTION NO. 63-82
WHEREAS, the Revised Code of Washington RCW 46.61.415 permits local authorities to
establish or alter maximum legal speed limits pursuant to RCW 46.61.400 on county roads within
their jurisdiction based on engineering and traffic investigation; and,
WHEREAS, in accordance with Chapter 10.04 of the Mason County Code the board of
county commissioners, by ordinance, may raise or lower a speed limit on any county road, except
raising above fifty miles per hour; and,
WHEREAS, Mason County Resolution No. 63-82 established maximum speed limits on
various county roads, including the county-maintained portion of Shetland Road; and
WHEREAS, a portion of Shetland Road formerly private was acquired by the county
under Road Improvement District No. 2024-01 (CRP 2053); and
WHEREAS, the Mason County Public Works Department has conducted an engineering
and traffic investigation and to ensure consistency along Shetland Road and improve safety, the
speed limit for the newly acquired portion should match the existing 25 miles per hour limit on
the adjacent section of Shetland Road.
WHEREAS, County Commissioners held a public hearing and received public testimony
regarding the speed limit on Shetland Road; and,
NOW THEREFORE, BE IT ORDAINED, that County Commissioners, after due
deliberation and in the best interest of the public, hereby adopt the speed limit posting for the
entirety of Shetland Road as follows:
Existing Recommended
Road No. Road Name Speed Speed M.P. - M.P.
56020 Shetland Road 25 mph No Change 0.000 – 0.306
N/P 25 mph 0.306 – 1.670
BE IT FURTHER ORDAINED, that this ordinance amends Resolution No. 63-82
pertaining to Shetland Road; and,
BE IT FURTHER ORDAINED AND ORDERED, that the speed limit is effective, as
soon as posted, as shown above for Shetland Road and the County Engineer is directed to erect the
necessary signs in conformity herewith.
DATED this ______day of__________, 2026.
BOARD OF COUNTY COMMISSIONERS
MASON COUNTY, WASHINGTON
______________________________________
Pat Tarzwell, Chair
ATTEST:
______________________________________
_________________________________ Randy Neatherlin, Vice Chair
McKenzie Smith, Clerk of the Board
_________________________________________
Sharon Trask, Commissioner
APPROVED AS TO FORM:
_________________________________
Tim Whitehead, Ch. DPA
cc: Co. Commissioners
Engineer
JOURNAL: Publ. 1t: 6/25/2026
MASON COUNTY
DEPARTMENT of PUBLIC WORKS
100 W PUBLIC WORKS DRIVE
SHELTON, WASHINGTON 98584
MEMORANDUM
DATE: April 15, 2026
TO: Mike Collins, PE, Deputy Director/County Engineer
Cc: Loretta Swanson, Director of Public Works
FROM: Dave Smith, PE, Engineering and Construction Manager
SUBJECT: Establish Speed Limit on New County Section of Shetland Road
This memorandum documents the engineering and traffic investigation conducted pursuant to RCW
46.61.415 for Shetland Road, County Road No. 56020, from milepost 0.306 to milepost 1.670. This
segment was recently improved under Road Improvement District No. 2024-01, brought to County
roadway standards by County Forces, and in the works to accept into the Mason County Road System.
The adjacent county-maintained segment (MP 0.000 to MP 0.306) is currently posted at 25 miles per
hour under Resolution No. 63-82. The improved segment is a rural local access roadway with
characteristics consistent with the existing county-maintained portion, including similar roadway
geometry, access density, and operating conditions.
An engineering and traffic review of the corridor indicates that operating conditions are uniform along
the length of Shetland Road and support a consistent posted speed limit. Establishing a uniform speed
limit consists of driver expectancy, promotes safe and predictable travel, and enhances overall corridor
safety.
Recommendation:
Based on engineering and traffic investigation, it is recommended that:
The speed limit for Shetland Road from milepost 0.306 to milepost 1.670 be established at 25 miles per
hour, consistent with the existing posted speed limit on County Road No. 56020 for the road segment
from milepost 0.00 to milepost 0.35, as established by Resolution No. 63-82.
Additionally, the road will be evaluated for any supplemental warning signs necessary to improve driver
safety and awareness based on observed conditions and best practices.
MASON COUNTY
DEPARTMENT of PUBLIC WORKS
100 W PUBLIC WORKS DRIVE
SHELTON, WASHINGTON 98584
MEMORANDUM
DATE: April 15, 2026
TO: Mike Collins, PE, Deputy Director/County Engineer
Cc: Loretta Swanson, Director of Public Works
FROM: Dave Smith, PE, Engineering and Construction Manager
SUBJECT: Engineer’s Report and Staff Recommendation for RID# 2024-01
Assessment Roll and Project Findings
1. Purpose and Authority
The purpose of this report is to provide the Mason County Board of Commissioners with the
technical analysis and recommendations necessary to support required findings for Road
Improvement District (RID) No. 2024-01, including project feasibility, special benefit to properties,
and the fairness and equity of the proposed assessment methodology.
2. Project Description
RID No. 2024-01 was established for the improvement of Shetland Road. The project included
roadway improvements to address existing conditions such as dust, potholes, drainage issues, and
overall safety and access concerns.
The improvements have been completed in accordance with project specifications by County forces.
3. District Boundary and Properties Affected
The final assessment roll includes a total of 92 parcels within the district boundary.
• 51 parcels are included as billable parcels
• 41 parcels are excluded from assessment
3.1 Excluded Properties
The following parcels are excluded from the assessment roll:
• 17 parcels where property owners donated right-of-way and are not subject to assessment
• 5 parcels confirmed by the Assessor as Designated Forest Land that are exempt
• 17 parcels owned by the Washington State Department of Natural Resources (DNR)
• 1 parcel owned by Mason County
• 1 parcel owned by United States of America
These exclusions are consistent with County policy and the principle that properties contributing
right-of-way or otherwise not specially benefited are not assessed.
4. Special Benefit Analysis:
4.1 General Benefits of the Improvement
Road Improvement Districts provide special benefits to properties within a designated district. These
benefits refer to quantifiable increases in value or utility that specific properties obtain from
infrastructure upgrades. These benefits justify special assessments levied on benefiting properties.
The improvements to Shetland Road provide the following benefits:
• Reduced dust and roadway maintenance issues
• Elimination of potholes and improved surface conditions
• Safer driving conditions
• Improved drainage
• Enhanced access to properties
• Increased property utility and marketability
• Meets County standard and will be placed under County maintenance responsibility.
4.2 Special Benefit to Properties Within the District
The 51 billable parcels included on the assessment roll are those determined to receive a direct and
measurable special benefit from the completed improvements.
Parcels excluded due to right-of-way donation are considered to have offset their proportional share
of project costs through that contribution.
The identified benefits are special benefits accruing directly to properties within the district and are
distinguishable from general public benefits.
5. Assessment methodology
5.1 Description of Method:
The Engineering Department recommends a combination assessment method consisting of:
1. Lot Method – Each lot not donating right-of-way pays an equal share of the project cost
2. Right-of-Way Credit – Parcels donating right-of-way receive full credit for the value of that
contribution and are not assessed
The Board retains the authority to determine the final method of assessment.
5.2 Rationale for Method
The selected method is considered the most practical and equitable given the conditions of the
district because:
• The lots within the district receive a similar level of benefit from the road improvements
• An equal per-lot distribution reflects the relatively uniform benefit received
• Right-of-way donations represent a direct contribution to the project and appropriately
offset assessment obligations
This method distributes costs in proportion to the relative special benefit received and is considered
fair and equitable.
5.3 Application of Method to District Parcels
The assessment methodology has been applied as follows:
• 51 parcels not donating right-of-way are included as billable parcels and assigned an equal
share of project costs.
• 17 parcels that donated right-of-way (including confirmed and administratively recognized
donations) are credited and not assessed
• 19 Publicly owned - excluded
• 5 designated forest land - excluded
This approach ensures that only those properties receiving special benefit and not otherwise
contributing are assessed.
6. Cost Estimate and Feasibility
6.1 Project Cost Estimate
The project cost estimate includes:
• Engineering
• Construction and materials
• Right-of-way acquisition
• Other fees (notices, mailings, interest, service charges)
Engineering and construction costs were developed by the Engineering Department following a field
examination.
Right-of-way acquisition costs were minimized due to property owner donations, with only recording
and ancillary costs incurred.
6.2 Feasibility Determination
The project has been completed using County forces and is therefore demonstrated to be
constructible and feasible.
Based on the distribution of costs among the 51 billable parcels, the per-parcel assessment is
considered reasonable in relation to the level of benefit received.
7. Relationship of Cost to Benefit
The special benefits derived from the improvement, including improved access, safety, drainage, and
property utility are expected to exceed the proportional assessment assigned to each parcel.
Accordingly, the total special benefits to the assessed properties exceed the total cost of the project.
8. Assessment Roll and Hearing Process
The final assessment roll has been prepared and filed with the Clerk of the Board and is attached as
Exhibit A.
The Board will conduct a public hearing on the assessment roll while sitting as a Board of
Equalization. At that hearing, the Board may:
• Consider written objections
• Correct, revise, raise, lower, or modify the assessment roll
• Set aside the roll and direct preparation of a new roll if necessary
Following the hearing, the Board may confirm the assessment roll and certify it to the Mason County
Treasurer for collection.
9. Funding and Financing
The project has been financed through an external loan to cover short-term costs. The loan will be
repaid using proceeds collected through the assessments identified on the final assessment roll.
10. Staff Findings and Recommendation
10.1 Findings
Based on the analysis presented in this report, the Public Works Department finds that:
• The petition for formation of RID No. 2024-01 was sufficient, and the district was properly
established
• The improvements to Shetland Road have been completed in accordance with project
specifications
• The project is feasible
• The 51 parcels included on the assessment roll receive special benefit from the improvement
• The total special benefits exceed the total project costs
• The proposed method of assessment is fair, equitable, and proportionate to the benefits
received
10.2 Recommendation
The Public Works Department recommends that the Board of County Commissioners:
• Set the public hearing on the final assessment roll
• Sit as a Board of Equalization to consider objections
• Following the hearing, confirm the assessment roll and certify it to the Mason County
Treasurer for collection
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No.
From: Mike Collins, PLS, PE, County Engineer Ext: 450
Department: Public Works Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): April 20, 2026 Agenda Date(s): April 28, 2026
Internal Review: ☐ Finance ☒ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other
(Please ensure proper internal review channels have been followed, this is the responsibility of the
requesting Department)
Item: Adoption of Mason County Language Access Plan (Title VI Compliance)
Background/Executive Summary:
Mason County receives federal funding and must comply with Title VI of the Civil Rights Act of 1964.
This includes providing meaningful access to County programs and services for individuals with limited
English proficiency (LEP).
The Language Access Plan (LAP) outlines how the County will identify language needs and provide
interpretation and translation services when appropriate. It also clarifies department responsibilities, staff
training, and how Title VI complaints are handled through Human Resources.
This plan establishes a countywide framework for identifying language needs and providing language
assistance services in accordance with federal requirements.
Associated Costs/Budget Impact :
N/A
Public Outreach:
The Language Access Plan includes provisions for public notification of available language assistance
services, outreach to LEP communities, and accessible communication for public meetings and County
services. No additional outreach is required prior to adoption of this policy.
Requested Action:
Recommend the Board approve the Resolution adopting the Mason County Language Access Plan.
Attachment(s):
1. Language Access Plan (Exhibit A)
2. Resolution Adopting the Language Access Plan
1 | Page
Exhibit A
Resolution No. ______
F
LANGUAGE ACCESS PLAN (LAP)
FOR MASON COUNTY
1. PURPOSE & AUTHORITY
The County is commited to ensuring that all individuals, regardless of na�onal origin or English
proficiency, have meaningful access to its programs, services, and ac�vi�es. This Language
Access Plan (LAP) provides a framework for how the County will offer language assistance to
people with Limited English Proficiency (LEP) in compliance with Title VI of the Civil Rights Act of
1964 and related laws. All County departments, divisions, and offices share responsibility for
implemen�ng this plan and ensuring language access in their programs and services.
2. DEFINITIONS
LEP (Limited English Proficient) — An individual whose primary language is not English and who
has a limited ability to read, write, speak, or understand English, such that language assistance
may be needed to access County services.
Title VI Coordinator — A staff member designated within each County department to oversee
departmental compliance with Title VI and the Language Access Plan. Responsibilities include
providing guidance and support to staff, tracking and documenting LEP services provided,
maintaining records of outreach and language access efforts, and serving as the departmental
point of contact for LEP requests.
Human Resources Department (HR) — HR is responsible for handling all Title VI complaints at
the County level. HR documents, investigates and responds to complaints in a timely manner,
and reports outcomes to ensure accountability and compliance with federal and state
requirements.
Four-Factor Analysis — A systematic assessment used to determine the language needs of LEP
populations served by the County. The Analysis considers: (1) the number or proportion of LEP
persons served, (2) the frequency of contact with County programs, (3) the importance of the
service or program, and (4) available resources and costs. The Four-Factor Analysis may be
conducted countywide or tailored to a specific program, service area, or project location,
depending on the scope and impact of the activity.
2 | Page
Exhibit A
Resolution No. ______
Vital Documents — Written materials that are critical for accessing County projects, services, or
benefits, or that convey essential information (e.g., applications, consent/authorization forms,
notices of rights/benefits/denial, public notices, hearing notices, complaint forms).
Language Assistance Services (LAS) — Services provided to LEP individuals to ensure
meaningful access to County programs, services, and activities.
Assistance Services — Oral interpretation (in-person or by phone), written translation of
documents, or other reasonable services to ensure meaningful access.
Interpretation — The oral or sign-language communication of information from one language
into another in real time.
Translation — The written conversion of documents, forms, notices, or other materials from
one language into another.
Bilingual Staff — Employees who are proficient in English and at least one other language and
can provide language assistance as part of their official duties.
Meaningful Access — The ability of an LEP individual to fully participate in or benefit from
County programs, services, and activities, comparable to someone who is proficient in English.
3. NEEDS ASSESSMENT, DATA COLLECTION, AND FOUR-FACTOR ANALYSIS
Comple�on of the County’s Project Review Form, including all accompanying instruc�ons, is
required to properly assess, document, and jus�fy language-access decisions.
County Project Review Form and Data Sources
Each County department or division must complete a Limited English Proficiency (LEP) Needs
Assessment using the Four-Factor Analysis to determine whether language assistance services
are required for a program, service, ac�vity, or project. Comple�on of the County’s Project
Review Form is required to properly assess, document, and jus�fy language-access decisions.
Language-access needs may vary by loca�on, service area, or popula�on and may not be
uniform across the County. When a project, outreach effort, construc�on ac�vity, public
mee�ng, or service impacts a specific neighborhood, corridor, or defined geographic area,
departments must assess LEP needs specific to the affected area, rather than relying solely on
countywide data.
Primary Data Source
The primary demographic data source for iden�fying LEP popula�ons is the U.S. Census
Bureau’s American Community Survey (ACS). Departments may use ACS data at the county, city,
census tract, or other appropriate geographic level, depending on the scope and impact of the
project or service being evaluated.
3 | Page
Exhibit A
Resolution No. ______
To support consistent and accurate data collec�on, Mason County uses the Washington State
Department of Transporta�on (WSDOT) guidance as a reference for accessing and analyzing ACS
data. This guidance provides step-by-step instruc�ons for iden�fying:
• Limited English Proficiency (LEP) popula�ons
• Race and ethnicity data
• Demographic characteris�cs relevant to Title VI compliance
WSDOT ACS Data Collec�on Instruc�ons:
[ADD LINK] Instruc�ons for Accessing the American Community Survey Data
Informa�on collected using this guidance is used to complete the County Project Review Form
and to document LEP needs as part of the Four-Factor Analysis [ADD LINK]
Supplemental Informa�on
In addi�on to ACS data, departments may consider other relevant informa�on when comple�ng
the Four-Factor Analysis, including:
• Prior requests for interpreta�on or transla�on services
• Service usage paterns or intake data
• Feedback from community-based organiza�ons or residents
• Past project experience in the same or nearby loca�ons
• Public mee�ng atendance and language requests
• Title VI complaints or informal language-access concerns
Departments must document the data sources used, geographic area analyzed, and conclusions
reached on the Project Review Form. If LEP needs are iden�fied, appropriate language
assistance services must be planned and provided in accordance with this Language Access
Plan.
LEP Popula�on Overview
Based on the U.S. Census Bureau’s American Community Survey (2023 5-Year Es�mates, Table
C16001), the LEP popula�on in Mason County is concentrated primarily among Spanish-
speaking residents. Other language groups are minimal. The table below summarizes the
es�mated LEP popula�on by language:
4 | Page
Exhibit A
Resolution No. ______
Language
LEP
Population
% of
Population
Age 5+
Notes
Spanish 4,892 7.7% Largest LEP
group; primary
focus for language
services
All Other Languages
(French/Haitian/Cajun, German/West
Germanic, Slavic, Other Indo-
European, Korean, Chinese,
Vietnamese, Tagalog, Other
Asian/Pacific Island, Arabic)
376 0.59% Combined total of
smaller LEP
groups; minimal
impact
Interpretation: Spanish speakers represent the largest LEP population and require priority
for language-access services. Other languages account for less than 1% of the population
and can be addressed on an as-needed basis.
Four-Factor Analysis
Factor 1 – Number and Proportion of LEP Persons
• Spanish: 4,892 residents (7.7%) – significant and requires language support.
• Other languages: 376 residents (0.59%) – represent a smaller propor�on of the
popula�on. Language assistance for these groups will be provided on an individualized,
as-needed basis when requested or when the importance of the service warrants
assistance.
Factor 2 – Frequency of Contact
• Spanish-speaking residents are more likely to interact with county programs, services,
and projects.
• Contact with smaller LEP popula�ons occurs less frequently; however, when contact
does occur, the County will take reasonable steps to ensure meaningful access consistent
with Title VI requirements.
Factor 3 – Importance of the Service
• Most county projects, such as rural road construction, have minimal impact on smaller
LEP groups.
• Spanish-speaking residents may require targeted communication for essential services
or projects.
Factor 4 – Resources and Costs
• Language-access resources should focus primarily on Spanish translation and
interpretation.
• Due to limited numbers, language assistance for languages other than Spanish will
generally be provided through oral interpreta�on or other reasonable means upon
request, rather than rou�ne writen transla�on.
5 | Page
Exhibit A
Resolution No. ______
Conclusion: Spanish-speaking residents represent the largest LEP popula�on in Mason County
and therefore require proac�ve language-access services, including transla�on and
interpreta�on where appropriate. While other LEP popula�ons are smaller in number, Mason
County will provide language assistance on a case-by-case basis when requested or when the
nature and importance of the service necessitate such assistance. This approach is consistent
with Title VI and applicable federal language-access guidance.
Procedure for Collec�ng and Using LEP Data
1. Define Project Area: Identify the geographic scope (county, census tract, or block
group).
2. Collect ACS Data: Retrieve Table C16001 – Language Spoken at Home for the defined
area; record total population, LEP counts, and margins of error.
3. Calculate Percentages: Determine the percentage of LEP residents relative to the total
population age 5+.
4. Supplement Data (Optional): Confirm LEP population trends with local schools,
community organizations, or public health records.
5. Document Findings: Include LEP estimates, percentages, and a Four-Factor Analysis
summary.
6. Determine Services: Provide translation or interpretation for significant LEP populations
(Spanish). Document rationale for limited or no services for smaller populations.
4. LANGUAGE ASSISTANCE SERVICES & METHODS
Where the Four-Factor Analysis indicates a need, Mason County will provide language
assistance services, which may include:
• Oral interpretation services — available in person or via telephone/video for LEP clients
at no cost.
• Translation of vital documents — into the primary languages spoken by substantial LEP
populations identified in the Four-Factor Analysis.
• Public notice of language assistance — posted in English and relevant languages at
County offices, intake desks, and on the County website, stating that free language
assistance is available upon request.
• Qualified interpreters and translators — identified via the County MRSC roster,
including County staff or external contractors/partners proficient in the relevant
languages.
• Language assistance for public events — provided for meetings, hearings, application
processes or outreach events when accommodations are requested.
6 | Page
Exhibit A
Resolution No. ______
5. Staff Training & Internal Procedures
To ensure effective implementation of Mason County’s Title VI and Language Access Plan (LAP),
each department is responsible for its own Title VI and language-access compliance. This
includes providing training for staff, offering language assistance to LEP clients, and
documenting services provided.
• Department Coordinators — Each department shall designate a staff member to serve
as its Title VI Coordinator. This person will oversee departmental compliance, provide
guidance and support to staff, and serve as the point of contact for LEP requests or
complaints. Contact information (phone, email) should be publicly available.
• Staff Training Requirements — Departments must provide periodic training for all
employees, particularly those in public-facing roles, covering:
o Recognizing LEP clients.
o Documenting language needs (e.g., using “I-Speak” cards or Department of
Justice guidance).
o Requesting and providing language assistance.
o Tracking services provided for reporting and monitoring purposes.
• Onboarding and Refreshers — Training must be included in onboarding for new
employees and provided as regular refreshers (e.g., annually or as needed) to ensure
continued compliance and awareness.
• Coordination and Consistency — Departments are encouraged to share best practices
and resources with each other to maintain consistency across the County in providing
language-access services.
6. No�ce & Outreach
Post Title VI / Language Access No�ces at all public-facing County facili�es and on the County
website (and in other public communica�ons) in English and in other languages according to
iden�fied LEP popula�ons, informing individuals of their right to free language assistance.
Provide outreach to communi�es with significant LEP popula�ons to raise awareness of the
County’s services and the availability of language assistance (through community partners,
ethnic media, social services, etc.).
Ensure public mee�ng announcements, hearing no�ces, public-service announcements, and
other governmental communica�ons are accessible to LEP popula�ons as needed (by
transla�on or interpreta�on).
7 | Page
Exhibit A
Resolution No. ______
7. Transla�on & Interpreta�on Priori�es
Each Department will iden�fy a list of vital documents to be translated (see defini�on above)
such as: forms, applica�ons, no�ces of benefits or denial, public hearing no�ces, consent or
par�cipa�on forms, complaint forms, etc.
Translate vital documents into languages identified through the Four-Factor Analysis where
there is a significant LEP population. Mason County generally considers a language group
significant when it represents 5% or more of the affected population or approximately 1,000
individuals; however, language assistance may be required below these thresholds depending
on the frequency of contact and importance of the service.
For language groups with smaller populations, alternative reasonable means of assistance—
such as oral interpretation upon request—may be used in lieu of written translation, consistent
with federal LEP guidance.
Maintain records of all transla�on/interpreta�on services provided: date, type of service,
language, staff/contractor used, which program or department, etc.
8. Complaint Procedures, Department Responsibility & Plan Maintenance
Complaint Procedures
Mason County provides a process for individuals to submit complaints or feedback if they
believe they were denied meaningful access to County programs or services due to language
barriers. All Title VI complaints will be handled by the Human Resources Department.
The Human Resources Department will acknowledge receipt of Title VI complaints within a
reasonable timeframe, investigate complaints promptly and thoroughly, and provide a written
response to the complainant. Responses will be provided in an appropriate language when
necessary to ensure meaningful access.
For additional information and to access the Title VI Complaint Form, visit the County Title VI
webpage: https://www.masoncountywa.gov/departments/public_works/title_vi.php
Department Responsibilities
Each department’s Title VI Coordinator is responsible for maintaining records of assessments
(Four-Factor Analysis), language services provided, and outreach efforts. Coordinators must
ensure that staff provide meaningful access to programs and services and document these
efforts for monitoring and compliance purposes.
Plan Maintenance
The Language Access Plan (LAP) will be reviewed and updated at least once per year, or sooner
if there are significant changes in demographics, services, or language-access needs.
8 | Page
Exhibit A
Resolution No. ______
9. Public Availability
The LAP shall be provided in alterna�ve formats or languages upon request. Given the size of
the Spanish-speaking LEP popula�on, Mason County will also provide a translated no�ce or
summary explaining the availability of the LAP and how to request language assistance.
Resources List:
County Project Review Form
WSDOT ACS Data Collec�on Instruc�ons
Title VI Complaint Form (English) (Spanish)
Procedure for Collec�ng LEP Informa�on and Apply the Four-Factor Analysis
How to Calculate Total LEP Popula�on
RESOLUTION NO. 2026-_____
A RESOLUTION ADOPTING A LANGUAGE ACCESS PLAN TO ENSURE
COMPLIANCE WITH TITLE VI OF THE CIVIL RIGHTS ACT OF 1964
WHEREAS, Mason County receives federal funding and must comply with Title VI of the Civil
Rights Act of 1964, which prohibits discrimination based on national origin, including for individuals
with limited English proficiency (LEP); and
WHEREAS, the County has developed a Language Access Plan (LAP) establishing procedures
for assessing language needs, providing language assistance services, training staff, and ensuring
compliance across all departments.
NOW, THEREFORE, BE IT RESOLVED THAT:
1. Adoption
The Mason County Language Access Plan (LAP), attached as Exhibit A, is hereby adopted.
2. Countywide Responsibility
All County departments shall implement the LAP, including conducting LEP needs assessments,
providing language assistance services, and maintaining required documentation.
3. Coordination & Complaints
Department Title VI Coordinators shall oversee implementation at the department level, and the
Human Resources Department shall administer the Title VI complaint process.
4. Ongoing Compliance
The County shall review and update the LAP periodically to reflect demographic changes, service
needs, and federal requirements.
5. Effective Date
This Resolution takes effect immediately upon adoption.
APPROVED AND ADOPTED this _____ day of ________________, 2026.
BOARD OF COUNTY COMMISSIONERS
MASON COUNTY, WASHINGTON
ATTEST:
PAT TARZWELL, Chair
MCKENZIE SMITH, Clerk of the Board
RANDY NEATHERLIN, Vice Chair
APPROVED AS TO FORM:
SHARON TRASK, Commissioner
TIM WHITEHEAD, Ch. D.P.A.
Cc: Cmmr
All County Depts.
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No.
From: Loretta Swanson, Director Ext: 450
Department: Public Works Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): April 20, 2026 Agenda Date(s): April 28, 2026
Internal Review: ☐ Finance ☒ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other
(Please ensure proper internal review channels have been followed, this is the responsibility of the
requesting Department)
Item: Skokomish Ecosystem Cost-Share Agreement – Final Cost Accounting for
Preliminary Engineering and Design (PED) Phase
Background/Executive Summary:
Mason County and the Skokomish Tribe are local partners in two executed agreements with the United
States Army Corps of Engineers (USACE). Last year Mason County and the Tribe sent notification to
USACE to terminate the projects. USACE has completed final cost accounting for the County and Tribe’s
share of the PED phase and an estimate for the CN phase.
Associated Costs/Budget Impact:
The total County share due is estimated at $94,648.49 ($56,348.49 PED phase and estimated $38,300 CN
phase) of which none was budgeted in 2026. Staff propose a budget amendment to expend REET 2 funds
to make the payments due to the USACE.
REET 2 funds can be used for engineering and construction design/planning associated with REET
eligible projects listed within a capital facilities plan. “Eligible projects” include river flood control
projects, which is an important element of the Skokomish project. The adopted Capital Facilities Plan
includes this project.
Public Outreach:
None.
Requested Action:
Request the Board authorize a budget amendment and the use of REET 2 funds to make payment to the
USACE for the County’s portion of the PED Phase cost share agreement for ecosystem restoration
projects within the Skokomish valley, and authorize the same for the Construction Phase payment request
once received.
Attachment(s):
1. USACE Request for Payment
2. Excerpt from Adopted Capital facilities Plan
3. Cost-Share Agreement
Excerpt from the adopted Comprehensive Plan – Chapter 9 Capital Facilities
Mason County Administrator
411 N 5th Street
Shelton, WA 98584
(360) 427-9670 ext. 419
Mason County Commissioner
Briefing Items from County Administrator
Support Services
April 20, 2026
Specific Items for Review
→ Public Defense RFP – Travis Adams
→ Members of America 250 Thank you Letter – Travis Adams
→ March 2026 Financial Report – Jennifer Beierle
Administrator Updates
Commissioner Discussion
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No.
From: Travis Adams Ext: 530
Department: Support Services Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): 4/20/26 Agenda Date(s):
Internal Review: ☐ Finance ☐ Human Resources ☒ Legal ☐ IT ☐ Risk ☐ Other
(Please ensure proper internal review channels have been followed, this is the responsibility of the
requesting Department)
Item: Office of Public Defense Request for Proposals
Background/Executive Summary:
Mason County is soliciting proposals from qualified attorneys, private law firms, nonprofit entities, and
public agencies to provide public defense services for indigent criminal defendants appearing to answer
for criminal charges in Mason County’s District Court and Superior Court. Mason County expects to
contract with one or two attorneys, firms, or associations of firms for primary public defense services for
indigent criminal defendants and expects to engage conflict counsel for a limited number of cases.
Associated Costs/Budget Impact (amount, funding source, budget amendment, etc.):
Proposed annual compensation up to $2,000,000
Public Outreach:
Notice of RFP was sent to the journal for release 4/16/26
Requested Action:
N/A
Attachment(s):
Office of Public Defense Request for Proposals
REQUEST FOR PROPOSALS FOR
PUBLIC DEFENSE SERVICES
I. Introduction
Mason County is soliciting proposals from qualified attorneys, private law firms, nonprofit entities, and
public agencies to provide public defense services for indigent criminal defendants appearing to answer for
criminal charges in Mason County’s District Court and Superior Court. Mason County expects to contract
with one or two attorneys, firms, or associations of firms for primary public defense services for indigent
criminal defendants and expects to engage conflict counsel for a limited number of cases.
II. Scope of Services and Compensation
A. The selected attorney(s) or firm(s) shall provide full legal representation assigned indigent defendants
at all stages of criminal proceedings, including but not limited to arraignment, pretrial hearings,
motions, trials, sentencing, review hearings, probation reviews, and appeals through the point of
filing.
B. The attorney(s) or firm(s) must be available for consultation with clients in the Mason County Jail in
Shelton, Washington.
C. Legal services include meeting with clients in custody or out of custody; interviewing clients and
potential witnesses; conducting legal research, preparation, and filing of pleadings; negotiating with
prosecutors or other agencies and/or courts regarding possible dispositions; preparing for and
appearing at all court hearings; and complying with all applicable Mason County standards and the
Washington Supreme Court’s Standards for Indigent Defense, whichever is more restrictive. In 2023
a total of 1,165 cases were assigned to counsel.
III. Compensation
A. Mason County is proposing annual compensation of up to $2,000,000 to perform the public
defender services listed herein and comply with all terms and conditions listed herein and in the
awarded contract. Mason County is open to alternative fee proposals. Proposers shall provide
detailed information regarding the proposed fee schedule and structure, including any variations
for non-routine services. Compensation proposals may include a monthly or annual fee, a per-case
fee, or other structure deemed appropriate by the proposer.
B. Proposed compensation shall include all attorney fees, overhead, paralegal support, administrative
costs, supplies, mileage, postage, delivery fees, telephone charges, and other ordinary expenses.
Services not referenced in this RFP or the awarded contract that are not explicitly identified as non-
routine will be assumed to be included in the basic fee. Expert witness and investigative services
authorized by the court will be paid directly to the provider and reimbursed to the public defender.
C. If a per-case structure is proposed, payment by Mason County will be made only after the services
have been completed (judgment and sentence or dismissal). Monthly itemized billing must follow
Mason County-approved formats and timelines, in accordance with Mason County’s accounts
payable procedures.
IV. Term
A. Public defense services will commence upon contract approval for an initial term of almost three
(3) years, terminating on December 31, 2029, with the option to extend by mutual agreement of
the parties for an additional period. Award of a contract does not guarantee future extensions.
B. The final contract resulting from the acceptance of the proposal shall be substantially similar to the
draft attached to this RFP, though Mason County reserves the right to make revisions. Any proposed
amendments to the contract should be clearly identified in the proposal submitted. Mason County
reserves the right to reject any proposed contract changes that do not conform to the specifications
contained in the RFP or that fail to provide a level of service sufficient to meet the adopted
standards.
C. The public defender is considered an independent contractor who shall at all times perform the
criminal defense duties and responsibilities and carry out all services as an independent contractor
and shall never represent or construe its status to be that of an employee of Mason County, nor shall
the public defender be eligible for any employee benefits.
V. Instructions to Proposers
A. Proposals must be received by 12:00 p.m. on Tuesday, May 5, 2026, and submitted to:
Travis Adams
County Administrator
411 N 5th Street
Shelton, WA 98584
tadams@masoncountywa.gov
B. Proposals may be submitted electronically as a single PDF file attachment to an email with the
subject line “RFP – Public Defense”. Mailed or hand-delivered proposals must be sealed and clearly
labeled in the upper left-hand corner “RFP – Public Defense”. If submitted in hard copy, then an
original and four (4) copies of the proposal must be provided. Telephone or faxed proposals will
not be accepted.
C. Proposals should be prepared simply and economically, providing a straightforward, concise
description of the proposer’s capability to perform the required services. Emphasis should be on
completeness and clarity of content. Using both sides of paper for any submittals to Mason County
is preferred.
VI. Required Proposal Content
All proposals must include the following information:
A. Attorney/Firm Information:
1. The name of each individual attorney who is proposed to provide public defense services
and their areas of responsibility.
2. A resume for each attorney who will provide legal services or supervise the provision of
legal services by others, detailing the attorney’s specific experience in criminal defense.
3. Detailed information about each individual attorney’s experience in providing public
defense service, including the types of cases in which the attorney has represented indigent
clients.
4. Detailed information about the firm, including how long it has been in existence, and how
many years it has practiced criminal defense.
5. Disclosure of any employee of the firm who has or could reasonably be anticipated to have
any conflict of interest with Mason County, and if so, how that conflict will be addressed.
6. Where the office is physically located, what the business hours of the office are, and where
each attorney plans to meet with clients in person if needed.
7. A reference list of at least three people and/or entities who can be contacted in regard to
the qualifications and experience of the firm and/or attorney(s) handling the contract.
Please include email addresses, telephone numbers, and mailing addresses of persons listed
as a reference. In addition, if an entity is listed as a reference, please include the name of
the specific person to be contacted at such entity.
B. Proposed Delivery of Services:
1. Transition plan for current cases from the previously assigned Mason County counsel.
2. Description of the attorney or firm’s general policy guidelines when addressing the needs
of indigent misdemeanor clients.
3. Description of how you will monitor the caseload of attorneys providing indigent defense
services.
4. Description of how you will supervise and monitor the work performance of the attorney(s)
who provide services under this contract.
5. Description of experience working with ex-offenders, mentally ill clients, and other clients
needing social service referrals. Include how referrals to treatment, mental health
professionals, or other social services will be managed.
6. Detailed information regarding your firm’s ability to report to Mason County both monthly
and annually regarding the assigned case load, the disposition of cases, and the types of
cases assigned.
7. Procedures for after-hours communication and accommodations for non-English speaking
clients.
8. Description of criminal defense and public defense law training provided to your attorneys.
9. Statement warranting that each attorney proposed to provide legal services has read and is
familiar with both the Washington Supreme Court Standards for Indigent Defense (Order
at 174 Wn.2d 1177 and 1192, as amended) and that the proposal accounts for compliance
with all related requirements (training, infrastructure, and service provision).
C. Contract Performance:
1. Summary of previous or current public defense contracts, including compliance reviews.
Please note specifically any corrective action required under such public contracts or any
termination for cause of any such contract in whole or in part within the last ten (10) years.
2. Statement of how the workload responsibilities of Mason County will be accommodated
and what kind of priority it will be given in relation to other contracts and obligations.
3. Disclosure of any disciplinary action by the Washington State Bar Association or any other
state bar against any attorney proposed to provide services under the contract.
4. Disclosure of any monetary sanctions imposed by a court for any reason for any attorney
proposed to provide services under the contract. Please provide a summary of the sanction,
including the court and the date the sanction was imposed.
5. Disclosure of any malpractice actions filed in any court against any attorney proposed to
provide services under the contract, and the status or disposition of the filing.
D. Proposed Compensation:
1. Proposals must include a detailed compensation proposal describing the proposed fee
structure, whether monthly, annual, per-case fee, or another format. The proposal should
identify any distinctions between routine and non-routine services and explain how non-
routine costs would be billed or reimbursed. Please note: the selection of a Public Defender
will be based on qualifications and value, not solely on the lowest proposed fee structure.
E. Insurance Requirements:
1. Commercial General Liability insurance with limits no less than $2,000,000 each
occurrence, $4,000,000 general aggregate and $4,000,000 products-completed operations
aggregate limit. Commercial General Liability insurance shall be written on ISO
occurrence form CG 00 01 and shall cover liability arising from premises, operations,
independent Attorney(s) and/or Firm(s), products-completed operations, stop gap liability,
personal injury and advertising injury, and liability assumed under an insured contract. The
Commercial General Liability insurance shall be endorsed to provide the Aggregate Per
Project Endorsement ISO form CG 25 03 11 85 or an equivalent endorsement. There shall
be no endorsement or modification of the Commercial General Liability Insurance for
liability arising from explosion, collapse or underground property damage. Mason County
shall be named as an insured under the Attorney’s and/or Firm’s Commercial General
Liability insurance policy with respect to the work performed for Mason County using ISO
Additional Insured endorsement CG 20 10 10 01 and Additional Insured-Completed
Operations endorsement CG 20 37 10 01 or substitute endorsements providing equivalent
coverage.
2. Automobile Liability insurance with a minimum combined single limit for bodily injury
and property damage of $1,000,000 per accident for all activities of the Attorney(s) and/or
Firm(s) arising out of or in connection with work to be performed under the contract.
Automobile liability insurance shall cover all owned, non-owned, hired and leased
vehicles. Coverage shall be written on Insurance Services Office (ISO) form CA 00 01 or
a substitute form providing equivalent liability coverage. If necessary, the policy shall be
endorsed to provide contractual liability coverage.
3. Professional Liability (Errors & Omissions): $1,000,000 per claim/ $2,000,000
aggregate.
4. Workers’ Compensation: As required by Washington Industrial Insurance (Title 51
RCW).
5. Verification of Coverage: Attorney(s) and/or Firm(s) shall furnish Mason County with a
copy of original certificates and a copy of the amendatory endorsements, including but not
necessarily limited to the additional insured endorsement, evidencing the insurance
requirements of the Attorney(s) and/or Firm(s) before commencement of the work.
6. Notice of Cancellation: Attorney(s) and/or Firm(s) shall provide Mason County and all
additional insureds for this work with written notice of any policy cancellation within two
(2) business days of their receipt of such notice.
7. Failure to Maintain Insurance: Failure on the part of the Attorney(s) and/or Firm(s) to
maintain the insurance as required shall constitute a material breach of contract, upon
which Mason County may, after giving five business days’ notice to the Attorney(s) and/or
Firm(s) to correct the breach, immediately terminate the contract or, at its discretion,
procure or renew such insurance and pay any and all premiums in connection therewith,
with any sums so expended to be repaid to Mason County on demand, or at the sole
discretion of Mason County, offset against funds due the Attorney(s) and/or Firm(s) from
Mason County.
8. Waiver of Subrogation: All insurance coverage maintained or procured pursuant to this
agreement shall be endorsed to waive subrogation against Mason County, its elected or
appointed officers, agents, officials, employees and volunteers or shall specifically allow
Attorney(s) and/or Firm(s) or others providing insurance evidence in compliance with these
specifications to waive their right of recovery prior to a loss. Attorney(s) and/or Firm(s)
hereby waives its own right of recovery against Mason County and shall require similar
written express waivers and insurance clauses from each of its subcontractors.
VII. Selection Criteria
Proposals will be evaluated based on the ability of the proposer to best meet the guidelines established by
the Washington State Bar Association. In its evaluation process, Mason will consider qualifications and
reputation of proposed attorneys; demonstrated experience providing public defense services; history of
successfully fulfilling contracts of this type; compliance with Washington State Bar Association and
Supreme Court Standards; quality, completeness, and clarity of proposal; and proposed compensation
structure and overall value to Mason County.
VIII. Terms and Conditions of Proposal Process
A. Mason County shall not be responsible for any costs incurred by a proposer in preparing,
submitting, or presenting its response to the RFP.
B. Proposals may be withdrawn before the submission deadline. Proposals not timely withdrawn shall
constitute an irrevocable offer, for a period of sixty (60) days, to provide to Mason County the
services described herein, or until one or more of the proposals have been approved by Mason
County administration, whichever occurs first.
C. Mason County reserves the right to reject any and all proposals and to waive minor irregularities
in any proposal.
D. Mason County reserves the right to request clarification of information submitted and to request
additional information from any proposer.
E. Mason County reserves the right to award any contract to another proposer if the successful
proposer does not execute a contract within thirty (30) days after the award of the proposal.
F. The Contract resulting from acceptance of a proposal by Mason County shall be in a form supplied
or approved by Mason County and shall reflect the specifications in this RFP. Mason County
reserves the right to reject any proposed contract or contract that does not conform to the
specifications contained in the RFP, and has not been reviewed or approved by independent third-
party legal counsel.
G. Support Services. By submitting a response to this RFP, the Public Defender warrants that adequate
staff services and facilities will be established to enable the effective provision of legal services in
accordance with the draft contract (see attached). This warranty shall continue through the term of
the contract.
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No.
From: Travis Adams Ext: 530
Department: Support Services Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): 4/20/26 Agenda Date(s):
Internal Review: ☐ Finance ☐ Human Resources ☒ Legal ☐ IT ☐ Risk ☐ Other
(Please ensure proper internal review channels have been followed, this is the responsibility of the
requesting Department)
Item: Letter of Appreciation
Background/Executive Summary:
Mason County Board of County Commissioners would like to send correspondence expressing
appreciation for the presentation of the American flag crafted from Mason County timber.
Associated Costs/Budget Impact (amount, funding source, budget amendment, etc.):
N/A
Public Outreach:
N/A
Requested Action:
BOCC sign letter of appreciation to America 250
Attachment(s):
Letter of Appreciation
MASON COUNTY
BOARD
OF
COMMISSIONERS
1ST District
RANDY NEATHERLIN
2nd District
PAT TARZWELL
3rd District
SHARON TRASK
Mason County Building 1
411 North Fifth Street
Shelton, WA 98584-3400
(360) 427-9670 ext. 419
Fax (360) 427-8437
4/20/2026
America 250
wharris.allyn@gmail.com
Dear Members of America 250 Mason County,
On behalf of the Mason County Board of County Commissioners, we extend our sincere
gratitude for your thoughtful and meaningful presentation of the American flag crafted
from Mason County timber.
This unique and symbolic gift represents not only the pride we share in our nation, but also
the deep connection to our local heritage and natural resources. The craftsmanship and care
evident in this piece make it a truly special addition, and it will serve as a lasting reminder
of both community spirit and patriotism.
We would also like to commend your organization for its outstanding outreach efforts
throughout Mason County. Your commitment to engaging residents, fostering civic pride,
and promoting awareness around this significant milestone in our nation’s history has not
gone unnoticed. Your work continues to strengthen community bonds and inspire
meaningful participation across the county.
Thank you again for your generosity, dedication, and service to our community.
We look forward to your continued contributions and partnership in celebrating our shared
history.
Sincerely,
Sharon Trask, Pat Tarzwell, Randy Neatherlin,
Chair Vice-Chair Commissioner