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HomeMy WebLinkAboutSouth Sound Fruit Society 2026 Heritage Grant Contract - ContractIII IUTAGE GRANT CONTRACT (Yl Olvi "raL D1:), This Heritage Grant Contract (this "Contract") is entered into as of March 25, 2026, by and between Mason County (the "County"); and the South Sound fruit Society (the "Grantee"). South Sound Fruit Society Attn: Amelia Savinova 560 E Parkway Blvd Shelton, WA 98584 360-292-2501 ameliasavinova03@gmail.com RECITALS ALS AGREEMENT 2026E Mason County c/o Mason County Historic Preservation Commission 615 W Alder Street Shelton, WA 98584 Attn: Luke Viscusi (360) 427-9670 ext. 282 FIPC@NasonCountyWA.gov 1. '1"he Grantee has applied for a grant in the amount of $-3,748 towards the DNA submission to the WSU Fruit Genomie Lab and the purchasing of owl nesting boxes, public outreach and education materials, hardware, and software. 2. The County is granting up to the $3,748 requested for this project on t4 reimbursement basis, based on receipts. All persons performing the work associated with this grant shall act as an independent eontractor(s), and not as an employee(s), on the terms and conditions set forth herein. The -money for this grant comes from fees collected by the Mason County Auditor as authorized by RCW 36.22.170, which established a dedicated fund for supporting local historic preservation. In consideration of the foregoing and of the mutual promises set forth herein, and intending to be legally bound, the parties herein agree as follows: 1. jngagement 2. "ern. (a) The County hereby agrees to reimburse the Grantee up to the full amount of the grant based on receipts and a final report documenting the completion of the DNA submission to the WSU Fruit Genoinic Lab and the purchasing of owl nesting boxes, public outreach and education materials, hardware, and software, as described in the scope -of -work (Exhibit "F"), which shall be performed by independent contractor(s). (b) The Grantee hereby accepts the engagement to have said work performed, to present receipts and a final report for reimbursement and agrees to an inspection of the final product prior to receiving, payment under the terms and conditions set forth herein. (a) This- Contract will commence on the date written above, and unless modified by the mutual written agreement of the parties, shall continue until six months from that date. March 25, 2026, to September 25, 2026 The Grantee may request a one -tinge six-month extension. Extension requests must be in writing and be submitted to the Mason County Historic Preservation Commission for approval no later than 5:00 p.m. four months from the date of the award (July 25, 2026). 3. Grantee's Obligations (a) The Grantee shall provide a scope -of -work, consistent with the grant - application, which shall be attached to this contract as Exhibit F. (b) Upon completion of the project the Grantee shall provide the County with the following items within 10 calendar days of the authorized grant completion date (October 5, 2026, or April 4, 2027, if an extension is requested as outlined in Section 2(a)). All items below shall be submitted to the 'Mason County :Historic Preservation Commission,. either physically or eleetronieally: i. A final report summarizing the project, its completion, and outcomes. The final report shall also include before and after photographs of the completed project (if applicable). ii. Receipts or other proof of payment (ie. bank statements) for reimbursement for the work approved by this grant award. At a minimum the receipts or other proof of payment shall include the organization's name, billing address, date of invoice (if applicable), date of payment, and details of expenses. Invoices without proof of payment or the aforementioned details will not be accepted. (c) Grantees will allow at least 607days for reimbursement after the items outlined in Section 3(b) are submitted to the Mason County Historic Preservation CommisSion. (d) Grantee acknowledges and agrees that it is solely responsible for the selection, hiring, and supervision of any contractors, subcontractors, or other individuals performing work funded by this grant. All work must be performed in accordance with applicable federal, state, and local laws, including 'licensing, bonding, permits and insurance requirements. The County, as grantor, shall have no liability for any claims, injuries, damages, or violations arising from the performance of such wor'k.The Grantee agrees to indemnify, defend, and hold harmless the County, its officers, employees, and agents from any and all claims, actions, losses, or damages arising from the work funded under this grant. Non- compliance can result in the revocation of approved funding. Chair, Mason Qtunty ]err l of County Commissirs Date or Chair, M'on Commission Date i y2024 Autl :ria °d Representative of th tee Date! 2026P EXHIBIT F South Sound Fruit Society - $3,748.00 The South Sound Fruit Society will use the funds to submit tree DNA to the WSU Fruit Genomic Lab and the purchase owl nesting boxes, public outreach and education materials, hardware, and software. 'Through this project involving the Pioneer Heritage Orchard, they will identify and preserve historically significant tree varieties. Completion of this project will preserve heritage resources for Mason County residents, strengthen awareness of local horticultural history, and serve as an example of homestead orchard. preservation. 2026F