HomeMy WebLinkAboutMason County Forest Festival 2026 Heritage Grant Contract - Contracthin eactrad ,b
HERITAGE GRANT CONTRACT
This Heritage Grant Contract (this "Contract") is entered into as of March 25, 2026, by and between. Mason
County (the "County"), and the Mason County Forest Festival (the "Grantee").
Mason County Forest Festival
Attn: Amy Cooper
PO Box 252
Shelton, WA 98584
360-710-4951
info@masoncountyforestfestival,eom
.REC1TA
AGREEMENT
2026B
Mason County
c/o Mason County Historic Preservation Commission
615 W Alder Street
Shelton, WA 98584
Attn: Luke Viscusi •
(360) 427-9670 ext, 282
H:PC@MasonCountyWA,gov
1. The Grantee has applied for a grant in the amount of $4,000 towards the scanning and
digital restoration of portrait photographs of Forest Festival Queens and the creation of
public displays.
2. The County is granting up to the $4,000 requested for this project on a reimbursement
basis, based on receipts. All persons performing the work associated with this grant shall
act as an independent contractor(s), and not as an employee(s), on the terms and.
conditions set forth herein. The money for this grant comes from fees collected:by the -
Mason County Auditor as authorized by RCW 36.22.170, which established a dedicated
fund for supporting local historic preservation.
In consideration of the foregoing and of' the mutual promises set forth herein, and intending
to be legally bound, the parties herein agree as follows:
1. Engagement
2.Tcrm,
(a) The County hereby agrees to reimburse the Grantee up to the fulJamount
of the grant based on receipts and a final report documenting the completion
of scanning and digitally restoring portrait photographs of Forest Festival
Queens and ereating of public displays, as described in the scopeffpf-work
(Exhibit "13"), which shall be performed by independent contractor(s).
(b) The Grantee hereby accepts the engagement to have said work performed,
to present receipts and a final report for reimbursement and agrees to an.
inspection of the final product prior to receiving payment under the terms and
conditions set forth herein. . .
(a) This Contract will commence on the date written above, and unless
modified by the mutual written agreement of the parties, shall continue until
six months from that date.
March 25, 2026, to September 25, 2026
The Grantee may request a one-time six-month extension. Extension j:equests
must be in writing and be submitted to the Mason County :Historic
Preservation Commission for approval no later than 5:00 p.m. four months
from the date of the award (July 25, 2026).
3. Grantee's Obligations
(a)
The Grantee shall provide a scope -of -work, consistent with the grant
application, which shall be attached to this contract as Exhibit 13.
(b) Upon completion of the project the Grantee shall provide the. County
with the following items within 10 calendar days of the authorized grant
completion date (October 5, 2026, or April 4, 2027, if an extension is
requested as outlined in Section 2(a)). All Reins below shall be stibtnitted
to the Mason County .Historic Preservation Cotnmission, either
physically or electronically:
1. A final report summarizing the project, its completion, and
outcomes. The final report shall also include before ,,and after
'photographs of the completed project (if applicable).
11. Receipts or other proof of payment (ie. bank statements) for
reimbursement for the work approved by this grant award. At a
minimum. the receipts or other proof of payment shalt include
the organization's name, billing address, date of iiwoice (if
applicable), date of payment, and details of expenses ,Itivoices
without proof of payment or the aforementioned details will not
be accepted.
(e) Grantees will allow at least 60-days for reimbursement after The items
outlined in Section 3(b) are submitted to the Mason Countylflistoric
Preservation Commission.
(d) Grantee acknowledges and agrees that it is solely responsible for the
selection, hiring, and supervision of any contractors, subcontraetors, or
other individuals performing work funded by this grant. All wrk must
be'performed in accordance with applicable federal, state, and local laws,
including licensing, bonding, permits and insurance requirements. The
County, as grantor, shall have no liability for any claims,
damages, or violations arising from the performance of such Werk. The
Grantee agrees to indemnify, defend, and bold harmless the (entity, its
officers, employees, and agents from any and all claims, actions , losses,
or damages arising from the work ftmded under this grant. Non-
compliance can result in the revocation of approved funding.
-
Chair, Mai3on County B aI of County Commissioners Date
Chair, Mason County Historic Preservation Commission Date !I
1)W
Authorized entat e of the Grantee IT ate
2026B
EXHIBIT B
Mason County Forest Festival - $4,000.00
The Mason County Forest Festival will use the funds to scan and diitally
restore portrait photographs of Forest Festival Queens and create public
displays. They will work with professionals to ensure the long -tern
preservation of the portraits and visually connect residents and visitors to
the Festival's history. Completion of this project will safeguard an
important piece of Mason County's cultural history while honoring the
individuals who have represented the Forest Festival across generatiOns.
2026E