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HomeMy WebLinkAboutHarstine Island Community Club 2026 Heritage Grant Contract - ContractAla ems. C1- a'-,q to -00 HERITAGE GRANT CONTRACT This Heritage Grant Contract (this "Contract") is entered into as of March 25, 2026, by and between Mason County (the "County"), and the Harstine Island Community Club (the "Grantee"). Harstine Island Community Club Attn: Kathy Wedth, Michelle Moline P.O. Box 1635 Shelton, WA 98584 (360)324-0224 wendtkathy@earthlink.net; moline@pacbell.net pacbell.net RECITALS AGREEMENT 2026A Mason County c/o Mason County Historic Preservation Commission 615 W Alder Street Shelton, WA 98584 Attn: Luke Viscusi (360) 427-9670 ext. 282 HF'C@MasonCountyWA.gov 1. The Grantee has applied for a grant in the amount of $4,000 towards repairing the leaking roof and correcting the plumbing venting in the ADA bathroom of the Harstine Island Community Hall. 2, The County is granting up to the $4,000 requested for this project on a reimbursement basis, based on receipts. All persons performing the work associated with this grant shall act as an independent contractor(s), and not as an employee(s), on the terns and conditions set forth herein, The money for this grant comes from fees collected by the Mason. County Auditor as authorized by ROW 36.22.170, which established a dedicated fund for supporting local historic preservation. In consideration of the foregoing and of the mutual promises set forth herein, and intending to be legally bound, the parties herein agree as follows: 1. EnRaaement 2.Term. (a) The County hereby agrees to reimburse the Grantee up to the full amount of the grant based on receipts and a final report documenting the completion of repairing the leaking roof and correcting the plumbing venting in the ADA bathroom of the Harstine Island Community Hall, as described in the scope - of -work (Exhibit "A"), which shall be performed by independent contractor(s). (b) The Grantee hereby accepts the engagement to have said work performed, to present receipts and a final report for reimbursement and agrees to an inspection of the final product prior to receiving payment under the terns and conditions set forth herein. (a) This Contract will commence on the date written above, and unless modified by the mutual written agreement of the parties, shall continue until six months from that date. March 25, 2026, to September 25, 2026 The Grantee may request a one-time six-month extension. Extension requests must be in writing and be submitted to the Mason County Historic Preservation Commission for approval no later than 5:00 p.m. four months from the date of the award (July 25, 2026). 3. Grantee's Obligations (a) The Grantee shall provide a scope -of -work, consistent with the grant application, which shall be attached to this contract as Exhibit A. (b) Upon completion of the project the Grantee shall provide the County with the following items within 10 calendar days of the authorized grant completion date (October 5, 2026, or April 4, 2027, if an extension is requested as outlined in Section 2(a)). Al! items below shall be submitted to the Mason County Historic Preservation Commission, either physically or electronically: (c) i. A final report summarizing the project, its completion, and outcomes. The final report shall also include before and after photographs of the completed project (if applicable). ii. Receipts or other proof of payment (ie. bank statetnents) for reimbursement for the work approved by this grant award. At a minimum the receipts or other proof of payment shall include the organization's name, billing address, date of invoice (if applicable), date of payment, and details of expenses. Invoices without proof of payment or the aforementioned details will not be accepted. Grantees will allow at least 60-days for reimbursement after the items outlined in Section 3(b) are submitted to the Mason County Historic Preservation Commission. (d) Grantee acknowledges and agrees that it is solely responsible for the selection, hiring, and supervision of any contractors, subcontractors, or other individuals performing work funded by this grant. All work must be performed in accordance with applicable federal, state, and local laws, including licensing, bonding, permits and insurance requirements. The County, as grantor, shall have no liability for any claims, injuries, damages, or violations arising from the performance of such work, The Grantee agrees to indemnify, defend, and hold harmless the County, its officers, employees, and agents from any and all claims, actions, losses, or damages arising from the work funded under this grant. Non- compliance can result in the revocation of approved funding, Chair, Mason County/ 3 7-21e, unty Commissioners Date 34/2,6 Chair, Masffi County Historic Preservation Commission Date A horized Representative of the Grantee H-r CC- Pre/J-CC&Vtlt 2026A D e EXHIBIT A Harstine Island Community Club - $4,000.00 The Harstine Island Community Club will use the funds to repair the leaking roof and correct the plumbing venting in the ADA bathroom of the Harstine Island Community Hall. They will partner with contractors to complete the repairs to protect the historic structure from further water damage, improve conditions for users, and support safe, code -compliant operation for year-round community use. Completion of this project will continue to preserve the Harstine Island Community Hall for safe public use, 2026A