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Home My WebLink About2026/04/06 - Briefing PacketMASON COUNTY COMMISSIONER BRIEFING INFORMATION FOR THE WEEK OF April 6, 2026 In the spirit of public information and inclusion, the attached is a draft of information for Commissioner consideration and discussion at the above briefing. This information is subject to change, additions and/or deletion, and is not all inclusive of what will be presented to the Commissioners. Please see draft briefing agenda for schedule. Commission meetings are live streamed at http://www.masonwebtv.com/ and public comment is accepted via email msmith@masoncountywa.gov; mail to Commissioners Office, 411 N 5th Street, Shelton, WA 98584; or phone at (360) 427-9670 ext. 419. If you need to listen to the Commission meeting via telephone, please provide your telephone number to the Commissioners’ office no later than 4 :00 p.m. the Friday before the meeting. If special accommodations are needed, contact the Commissioners' office at Shelton (360) 427-9670 ext. 419 Briefing Agendas are subject to change, please contact the Commissioners’ office for the most recent version. Last printed 04/01/26 at 1:38 PM BOARD OF MASON COUNTY COMMISSIONERS DRAFT BRIEFING MEETING AGENDA 411 North Fifth Street, Shelton WA 98584 Week of April 6, 2026 Monday Noon WA State Association of Counties Zoom Meeting* Virtual Assembly *This is being noticed as a Special Commission meeting because a quorum of the Mason County Commission may attend this event and notification is provided per Mason County Code Chapter 2.88.020 - Special Meetings. Monday, April 6, 2026 Zoom link available on the Mason County website Commission Chambers Times are subject to change, depending on the amount of business presented 9:00 A.M. Clean Water District Advisory Committee 9:15 A.M. Community Development – Kell Rowen 9:25 A.M. Public Health – David Windom 9:35 A.M. Support Services – Travis Adams Commissioner Discussion – as needed National Estuary Program funding through Washington State Department of Health. Project Title: Mason County Partnerships for Clean Water. Activities center on improving shellfish growing areas through Technical Assistance to county residents and providing education and outreach opportunities. 2021 – 2027 Education & Outreach Budget $172,169.09 2021 - 2027 Technical Assistance to local Producers $357,295.29 Washington State Conservation Commission Cost Share Programs Shellfish Program & Voluntary Stewardship Program •Construction funds for on farm improvements to water quality •2023-2025: $644,572.26 Squaxin Island Tribe •$90,000 per year of EPA Clean Water Act Funding •Bacterial sampling in Skookum Valley •Lab costs, salary and benefits, indirect, vehicles, sonde, sensors, geodatabases, web maps. •$5,000 per year for Goldsborough Creek •USGS streamflow monitoring station (co-funded with Mason County and City of Shelton). •Collected samples for Mason County from ~2014-2022. Puget Sound Partnership Grant $214,500 Expires June 2027 •Project management/admin services- $15,259.20 •PIC work- Hood Canal: $39,750. South Sound: $8,435 •Develop rebate vouchers and program: $3,500 •Rebates Hood Canal: $74,000. South Sound: $73,055.80 South Sound Shellfish $248,000 Expires January 2027 •Admin/reporting $6,000 •Planning & coordination $10,000 •PIC $185,000 •Control point sources $37,000 •Education and outreach $10,000 Mason Conservation District Public Education $57,480 Expires June 2027 •Education and outreach. MCD- NEP MCD-WA Conservation commission Cost Share Program Squaxin Island Tribe-CWA Squaxin Island Tribe- Goldsborough Creek Puget Sound Partnership South Sound Shellfish MCD- Public Education Clean Water District Funding Breakdown Summary •Clean water essential to Mason County: Economy, Tourism, Health. •15,000 dollars short each year. •RCW 90.72.045 Option Outcome Increase Budget to $5.43/Parcel and add inflation adjustments. Rely less on FPHS funds and Grants to cover costs. Creates reliable funding for the future. Renew CWD with current budget.Allows work to continue, but we will rely more on grants and FPHS funds which are getting smaller. Mason County Community Development Briefing April 6, 2026 Briefing Items → Chapter 17.05.034 Granting of Variances Authorized – Kell Rowen Mason County Agenda Request Form To: Board of Mason County Commissioners Item No. From: Kell Rowen Ext: 286 Department: Community Development Briefing: ☒ Action Agenda: ☐ Public Hearing: ☐ Special Meeting: ☐ Briefing Date(s): 3/23/2026, 4/6/2026 Agenda Date(s): 4/14/2026 Internal Review: ☐ Finance ☐ Human Resources ☒ Legal ☐ IT ☐ Risk ☐ Other (This is the responsibility of the requesting Department) Item: Place on the April 14, 2026, Action Agenda to set a public hearing for May 12, 2026 to consider amendments to Title 17 Zoning Code, Chapter 17.05, Section 17.05.034 – Granting of variances authorized. Background/Executive Summary: Since zoning was implemented in the County (circa 1990s) the development regulations have allowed for administrative variances – under certain circumstances – to reduce the minimum setback from property lines to a minimum of 10 feet for front and rear yards (otherwise 25 feet and 20 feet respectively), and a minimum of five (5) feet for side yards (otherwise 20 feet). Administrative variances are processed and approved or denied during building permit review by the designated planner. DCD issues, on average, 180 applications per year. As the County continues to grow, staff has seen an increase in property line disputes, which is a civil matter. The County does not require surveyed property lines for building permit applications. This amendment would require a survey of the property line/s if applicants are requesting the reduced setbacks. In lieu of a survey, the County would accept an affidavit signed by the property owner/s of the shared property line – recorded to Title – acknowledging the location of the property line. This proposal will reduce the potential for boundary disputes and minimize staff time spent informally mediating property line disagreements between neighboring property owners. Budget Impact (amount, funding source, budget amendment, etc.): N/A Public Outreach: Public Hearing notice as required for Planning Advisory Commission and Board. Also posted on PAC webpage and in Board agenda and website. Requested Action: Place on the April 14, 2026 Action Agenda to set a public hearing for May 12, 2026. Attachment(s): Proposed amendments to MCC 17.05.034; DRAFT Affidavit in Lieu form Created: 2024-12-12 09:00:07 [EST] (Supp. No. 69, 11-24) Page 1 of 1 17.05.034 Granting of variances authorized. (a) The hearing examiner shall have the authority to grant a variance from the provisions of this chapter when, in their opinion, the conditions set forth in Section 17.05.036 have been met. The hearing examiner shall have the authority to attach conditions to any such variance when, in their opinion, such conditions are necessary to protect the public health, safety or welfare, or to assure that the spirit of this chapter is maintained. (b) The administrator shall have the authority to grant a variance from the provisions of this chapter when the granting of such variance will result in a measurable deviation of ten percent or less from the provisions set forth in this chapter. In issuing such variance, the administrator shall make a positive determination that the conditions set forth in Section 17.05.035 have been met. The administrator shall have the authority to attach conditions to any such variance when, in his (her)their opinion, such conditions are necessary to protect the public health, safety or welfare, or to assure that the spirit of this chapter is maintained. (c) The administrator may allow a reduction in the required front yard setback or rear yard setback by administrative variance under the following circumstances: for existing lots of record as of March 5, 2002, that are parcels designated as Rural Residential 2.5, Rural Residential 5, Rural Residential 10, Rural Residential 20, or Rural Multi-Family; and where physical attributes of the lot (such as steep slopes, wetlands, streams, soils, shorelines; lot width at the front yard line of no more than fifty feet or lot size of no more than one-quarter acre; and existing improvements of buildings, septic systems, and well areas) preclude a proposed development from meeting the twenty-five-foot front yard setback or twenty-foot rear yard setback standards. The front yard setback or rear yard setback shall be the minimum necessary to accommodate a reasonable development proposal, but not less than ten feet distance from the property line or road access easement boundary. The administrator shall document in the property filepermit system the rationale for the administrative variance decision. A survey of the subject property line/s shall be required. A signed affidavit by all affected (adjacent) property owners will be accepted in lieu of survey and shall be recorded to each affected property. (d) The administrator may allow a reduction in the required side yard setback by administrative variance under the following circumstances: for existing lots of record as of March 5, 2002 that are parcels designated as Rural Residential 2.5, Rural Residential 5, Rural Residential 10, Rural Residential 20, or Rural Multi-Family; and where physical attributes of the lot (such as steep slopes, streams, wetlands, shorelines, and soils; lot width at the front yard line of no more than fifty feet or lot size of no more than one-half acre; and existing improvements of buildings, septic systems, and well areas) preclude a proposed development from meeting the twenty-foot side yard setback standard. The variance to the side yard setback shall be the minimum necessary to accommodate a reasonable development proposal. This side yard setback shall not be less than five feet distance from the property line. The administrator shall document in the property file the rationale for the administrative variance decision. A survey of the subject property line/s shall be required. A signed affidavit by all affected (adjacent) property owners will be accepted in lieu of survey and shall be recorded to each affected property. Commented [KR1]: A third option if they can located hubs and identify to the inspectors Commented [KR2]: Hubs option Briefing April 6, 2026 Briefing Items → Clean Water District (CWD) funding – Ian Tracy → Hood Canal Coordinating Council pollution identification and correction contract – Ian Tracy → Temporary project-limited Environmental Health Specialist position – Ian Tracy Discussion Items Mason County Agenda Request Form To: Board of Mason County Commissioners Item No. From: Ian Tracy on behalf of the Clean Water District Advisory Committee Ext: 544 Department: Public Health Briefing: ☒ Action Agenda: ☒ Public Hearing: ☐ Special Meeting: ☐ Briefing Date(s): 4/6/2026 Agenda Date(s): 4/14/2026 , Hearing 5/12/2026 Internal Review: ☒ Finance ☐ Human Resources ☒ Legal ☐ IT ☐ Risk ☒ Other (Please ensure proper internal review channels have been followed, this is the responsibility of the requesting Department) Item: Clean Water District Funding Background/Executive Summary: In May of 2021, the Mason County Board of County Commissioners (BoCC) established the Mason County Clean Water District (CWD) through ordinance number 2021-023, which modified Mason County Code 6.88. The establishment of the CWD included a $5.06/parcel fee, which would fund two (2) FTE to conduct water-quality monitoring of major rivers and streams and to perform pollution identification and correction work. This program was established with a five (5) year sunset date. 2026 is the last year in which the parcel fee will be collected. The funding will be expended in 2026, and in 2027 the CWD's work will end unless the program and parcel fee is renewed. Additionally, in 2025, the parcel fee was unable to fully fund the program due to inflation and other cost increases. The current funding will cover approximately 1.5 FTE in 2026. The shortfall has been temporarily covered by alternative funding, but we will be unable to maintain our current service level in the near future. On January 26th, the Clean Water District Advisory Committee presented to the Board. The Board requested additional information to help guide their decision for funding moving forward. RCW 90.72 requires Counties to protect water quality in shellfish growing areas. The County must respond to growing area downgrades by developing and implementing a plan to find and correct the pollution sources responsible for the downgrade. Current Grant Funding: -Puget Sound Partnership - $214,500 expires June 30, 2027. -South Sound Shellfish - $248,000 expires January 30, 2027. Amendment in progress to extend to September 30, 2027. -Mason Conservation District Public Education - $57,480 expires June 30, 2027. Incoming Grant: -Hood Canal Regional Pollution Identification and Correction Program $388,500 Expires June 30, 2027. Associated Costs/Budget Impact (amount, funding source, budget amendment, etc.): We are proposing 2 options: Option 1: Maintain current parcel fee and remove sunset date. Option 2: Increase parcel fee to $5.43/parcel and incorporate annual fee adjustment based on consumer price index with a cap of 5% per year. This would be consistent with fee adjustments for our other environmental health fees. Public Outreach: Notice of Hearing. Requested Action: Discussion and selection of an appropriate continued funding path. Permission to set a public hearing for Tuesday, May 12, 2026, to approve the ordinance to amend Mason County Code 6.88 Mason County Clean Water District. Attachment(s): Draft Ordinance Option 1, Draft Ordinance Option 2, Notice of Hearing, Ordinance 2021-023 ORDINANCE NO. AMENDMENT TO MASON COUNTY CODE TO REMOVE THE SUNSET DATE AND ADD ANNUAL FEE ADJUSTMENT WHEREAS, Mason County is home to over 200 miles of marine shoreline and 25,000 acres of commercial shellfish harvest area; and, WHEREAS, Mason County has experienced many historic commercial shellfish harvest downgrades from the Washington State Department of Health due to bacterial pollution from non-point sources; and, WHEREAS, State law (Chapter 90.72 RCW) directs a county having shellfish tidelands within its boundaries to establish a Shellfish Protection District and to establish a Clean Water Program with elements intended to improve water quality by eliminating or reducing non-point pollution sources; and, WHEREAS, Mason County has established historic Shellfish Protection Districts in response to previous downgrades per Chapter 90.72 RCW, including (but not limited to) Oakland Bay Clean Water District, Annas Bay Shellfish Protection District, North Bay Shellfish Protection District, Totten Little Skookum Shellfish Protection District, McLane Cove Shellfish Protection District and Big Bend Shellfish Protection District, increasing administrative requirements in the management of said districts; and, WHEREAS, this County's legislative authority recognizes commercial, recreational, tribal, and private shellfish harvest as a vital aspect of Mason County, which requires protection from non-point pollution sources; and, WHEREAS, this County's legislative authority further recognizes maintaining the highest levels of water quality are paramount to sustaining the livelihood of Mason County, this Puget Sound region, and to the greater environment; and, WHEREAS, the Board of Commissioners established the Mason County Clean Water District under ordinance number 2021-023; and, WHEREAS, the Mason County Clean Water District annual fee will sunset at the end of 2026; and, WHEREAS, the Board of Commissioners recognizes the need to continue funding this important work; and, WHEREAS, a public hearing was held on May 12, 2026 in accordance with Mason County Code 6.04.060; and, NOW, THEREFORE, BE IT ORDAINED BY THE MASON COUNTY BOARD OF COUNTY COMMISSIONERS hereby approves and adopts revisions to Mason County Code Title 6.88.090, which is to read: 6.88.090 - Annual fee. A fee of five dollars and six cents per year per tax parcel within the Mason County Clean Water District as described in Section 6.88.050, except for tax parcels or lands described in Section 6.88.100 is hereby established. All tax parcels subject to fees shall be assessed annually beginning in 2022. Billing shall be included on the annual property tax statements and collected by the Mason County Treasurer consistent with Chapter 84.56 RCW. A re-occurring sunset of five years thereafter 2022 shall remain in effect requiring review and re- authorization by the Mason County Board of County Commissioners. Additional fees may be assessed upon tax parcels closed to commercial shellfish harvesting due to non-point pollution sources. Changes to annual fee will be subject to review and approval by the Mason County Board of Commissioners. DATED this day of _____________, 2026. ATTEST: ________________________________ McKenzie Smith, Clerk of the Board APPROVED AS TO FORM: ________________________________ Tim Whitehead, Chief Deputy Prosecuting Attorney BOARD OF COUNTY COMMISSIONERS MASON COUNTY, WASHINGTON ___________________________________ Pat Tarzwell, Chair ___________________________________ Randy Neatherlin, Vice-Chair ___________________________________ Sharon Trask, Commissioner ORDINANCE NO. AMENDMENT TO MASON COUNTY CODE TO REMOVE THE SUNSET DATE AND ADD ANNUAL FEE ADJUSTMENT WHEREAS, Mason County is home to over 200 miles of marine shoreline and 25,000 acres of commercial shellfish harvest area; and, WHEREAS, Mason County has experienced many historic commercial shellfish harvest downgrades from Washington State Department of Health due to bacterial pollution from non-point sources; and, WHEREAS, State law (Chapter 90.72 RCW) directs a county having shellfish tidelands within its boundaries to establish a Shellfish Protection District and to establish a Clean Water Program with elements intended to improve water quality by eliminating or reducing non-point pollution sources; and, WHEREAS, Mason County has established historic Shellfish Protection Districts in response to previous downgrades per Chapter 90.72 RCW, including (but not limited to) Oakland Bay Clean Water District, Annas Bay Shellfish Protection District, North Bay Shellfish Protection District, Totten Little Skookum Shellfish Protection District, McLane Cove Shellfish Protection District and Big Bend Shellfish Protection District, increasing administrative requirements in management of said districts; and, WHEREAS, this County's legislative authority recognizes commercial, recreational, tribal, and private shellfish harvest as a vital aspect of Mason County, which requires protection from non-point pollution sources; and, WHEREAS, this County's legislative authority further recognizes maintaining the highest levels of water quality are paramount to sustaining the livelihood of Mason County, this Puget Sound region, and to the greater environment; and, WHEREAS, the Board of Commissioners established the Mason County Clean Water District under ordinance number 2021-023; and, WHEREAS, the Mason County Clean Water District annual fee will sunset at the end of 2026; and, WHEREAS, The Board of Commissioners recognizes the need to continue funding this important work; and, WHEREAS, a public hearing was held on May 12, 2026 in accordance with Mason County Code 6.04.060; and, NOW, THEREFORE, BE IT ORDAINED, the Mason County Board of Commissioners hereby approves and adopts revisions to Mason County Code Title 6.88.090, which is to read: 6.88.090 - Annual fee. A fee of five dollars and six forty-three cents per year per tax parcel within the Mason County Clean Water District as described in Section 6.88.050, except for tax parcels or lands described in Section 6.88.100 is hereby established. This fee will be increased each year after 2026 by the amount of the July to June Consumer Price Index (CPIU) – All Urban Consumers with a maximum increase of 5%. All tax parcels subject to fees shall be assessed annually beginning in 2022. Billing shall be included on the annual property tax statements and collected by the Mason County Treasurer consistent with Chapter 84.56 RCW. A re-occurring sunset of five years thereafter 2022 shall remain in effect requiring review and re- authorization by the Mason County Board of County Commissioners. Additional fees may be assessed upon tax parcels closed to commercial shellfish harvesting due to non-point pollution sources. Changes to annual fee will be subject to review and approval by the Mason County Board of Commissioners. DATED this day of _____________, 2026. ATTEST: ________________________________ McKenzie Smith, Clerk of the Board APPROVED AS TO FORM: ________________________________ Tim Whitehead, Chief Deputy Prosecuting Attorney BOARD OF COUNTY COMMISSIONERS MASON COUNTY, WASHINGTON ___________________________________ Pat Tarzwell, Chair ___________________________________ Randy Neatherlin, Vice-Chair ___________________________________ Sharon Trask, Commissioner NOTICE OF HEARING NOTICE IS HEREBY GIVEN that the Board of Mason County Commissioners will hold a public hearing in Mason County Building I, Commission Chambers, 411 North Fifth Street, Shelton, WA 98584 on May 12th, 2026 at 9:15am. SAID HEARING will be to take public comment on proposed amendments to sections of Mason County Code Title 6 Chapter 6.88 Mason County Clean Water District to change language related to the annual parcel fee. Public testimony will be available in-person or via Zoom. The URL is available on the County website https://www.masoncountywa.gov/ to sign into the meeting. Please use the “raise hand” feature to be recognized by the Chair to provide your testimony. You can also email testimony to msmith@masoncountywa.gov or mail to the Commissioners’ Office, 411 N 5th St, Shelton, WA 98584; or call (360) 427-9670 ext. 230. If special accommodations are needed, please contact the Commissioners' office, (360) 427- 9670 ext. 419. DATED this 14th day of April, 2026. BOARD OF COUNTY COMMISSIONERS MASON COUNTY, WASHINGTON __________________________________ McKenzie Smith, Clerk of the Board Bill: Mason County Public Health and Human Services 415 N. 6th St., Shelton, WA 98584 Cc: Commissioners Department of Community Development Department of Public Works Shelton Journal: Publ. 2t: Week of April 23, 2026 & April 30, 2026 ORDINANCE NO. 2O2I' O'L3 AN ORDINANCE COMBINING ALL EXISTING SHELLFISH PROTECTION DISTRICTS AND AMENDING MASON COUNTY CODE TITLES 3 AND 6 WHEREAS, Mason County is home to over 200 miles of marine shoreline and 25,000 acres of commercial shellfish harvest area; and WHEREAS, Mason County has experienced many historic commercial shellfish harvest downgrades from Washington State Department of Health due to bacterial pollution from non-point pollution sources; and WHEREAS, State law (Chapter 90.72 RCW) directs a county having shellfish tidelands within its boundaries to establish a Shellfish Protection District and to establish a Clean Water Program with elements intended to improve water quality by eliminating or reducing nonpoint pollution sources; and WHEREAS, Mason County has established historic Shellfish Protection Districts in response to previous downgrades per Chapter 90.72 RCW including (but not limited to) Oakland Bay Clean Water District, Annas Bay Shellfish Protection District, North Bay Shellfish Protection District, Totten Little Skookum Shellfish Protection District, McLane Cove Shellfish Protection District and Big Bend Shellfish Protection District increasing administrative requirements in management of said districts; and WHEREAS, this County's legislative authority recognizes commercial, recreational, tribal, and private shellfish harvest as a vital aspect to Mason County and requires protection from nonpoint pollution sources; and WHEREAS, this County's legislative authority further recognizes maintaining the highest levels of water quality is paramount to sustaining the livelihood of Mason County, this Puget Sound region, and to the greater environment; and WHEREAS, Mason County is encouraged by the legislature to: "establish shellfish protection district(s) and programs designed to prevent any further degradation and contamination and to allow for restoration and reopening of closed shellfish areas" by Chapter 90.72 RCW. NOW, THEREFORE, BE IT ORDAINED BY THE MASON COUNTY BOARD OF COUNTY COMMISSIONERS that a Shellfish Protection District be established encompassing the area within the boundaries shown on "Attachment A" and be called the Mason County Clean Water District"; and BE IT FURTHER ORDAINED that past shellfish protection districts and/or clean water districts within the boundaries of this new Mason County Clean Water District be abolished per Chapter 90.72.040(1) RCW and replaced by the Mason County Clean Water District ensuring no disruption to any existing response plans and pollution identification and correction projects; and BE IT FURTHER ORDAINED that a financing mechanism be established, specifically an annual parcel fee of five dollars and six cents 5.06) for parcels or lands specified in the chapter below, with a five (5) year sunset requiring review and re-authorization of said fee and programs. BE IT FURTHER ORDAINED the Mason County Board of Commissioners hereby approves and adopts revisions to Mason County Code Title 6, adding Chapter 6.88 which is to read: Chapter 6.88 MASON COUNTY CLEAN WATER DISTRICT Sections: 6.88.010 Establishment 6.88.020 Purpose 6.88.030 Definitions 6.88.040 Clean Water Program Creation and Authority 6.88.050 District Boundaries 6.88.060 Assignment of a lead department 6.88.070 Advisory Committee 6.88.080 Program Evaluation 6.88.090 Annual Fee 6.88.100 Parcels Exempt from Fee 6.88.010 - Establishment Pursuant to Chapter 90.72 RCW there is hereby established a shellfish protection district, which shall be called the Mason County Clean Water District. 6.88.020 - Purpose The purpose of the Mason County Clean Water District is to accomplish the mandates of Chapter 90.72 RCW to protect and improve the water quality in shellfish growing areas. This will include, but not limited to, establishing programs and projects to reduce non-point pollution threatening surface water quality in Mason County Nothing within this chapter is intended to supersede, limit or reduce development rights on parcels within the district and any such development will continue to be regulated under Mason County development regulations, shoreline master program and other applicable building and land use codes. 6.88.030 - Definitions Reserved 6.88.040 - Clean Water Program Creation and Authority Mason County, pursuant to Chapter 90.72 RCW hereby creates a Clean Water Program to implement a comprehensive, countywide water quality plan. Watershed specific response plans may be created within the shellfish protection district boundaries as required in 90.72.045 RCW. 6.88.050 - District Boundaries The legal boundaries of the Mason County Clean Water District include all lands within Mason County with surface water drainage connection to a marine body of water as described by the Oakland Bay, Case Inlet, Hood Canal, Totten Little Skookum watersheds. r 6.88.060 -Assignment of a lead department The Mason County board of commissioners hereby directs Mason County Community Services to serve as the county department responsible for administering the Clean Water District (in coordination with the Washington State Department of Health, the Washington State Department of Ecology, the Puget Sound Partnership, Mason Conservation District, Skokomish Tribe, Squaxin Island Tribe, Lower Hood Canal Watershed Coalition, and other appropriate entities). 6.88.070 - Advisory Committee The Mason County board of commissioners will, through written resolution, create a local advisory committee to assist in implementinq the purposes and goals of this clean water district. 6.88.090 -Annual Fee A fee of five dollars and six cents ($5.06) per year per tax parcel within the Mason County Clean Water District as described in 6.88.050, except for tax parcels or lands described in 6.88.100 is hereby established. All tax parcels subject to fees shall be assessed annually beginning in 2022. Billing shall be included on the annual property tax statements and collected by the Mason County Treasurer consistent with Chapter 84.56 RCW. A re-occurring sunset of 5 years thereafter 2022 shall remain in effect requiring review and re-authorization by the Mason County Board of County Commissioners. Additional fees may be assessed upon tax parcels closed to commercial shellfish harvesting due to non-point pollution sources. Changes to annual fee will be subject to review and approval by the Mason County Board of Commissioners. 6.88.100 - Fee Exemption The following described parcels or lands shall not be subject to said annual fees described in 6.88.090: a. Tax parcels classified as forest land under Chapter 84.36 RCW and timber land under Chapter 84.34 RCW. b. Tax parcels within the boundaries of City of Shelton. c. Tax parcels connected to a Wastewater Treatment Facility or which fees are imposed under Chapter 36.94 RCW for substantially the same programs and services. d. Tax parcels determined by the county assessor to qualify for a senior citizen or disabled persons property tax exemption under RCW 84.36.381 on January 1 st of the tax year shall not be subject to said fee. e. All other exemptions outlined within Chapter 90.72.070 RCW. If a portion of a real property parcel does not satisfy any exemption criteria specified in this section, then the parcel shall be subject to said fee. BE IT FURTHER ORDAINED the Mason County Board of Commissioners hereby approves and adopts revisions to Mason County Code Title 3, Chapter 3.172 which is to read: Chapter 3.172 OAK AND BAY SHELLFISHFISH PROTECTION MASON COUNTY CLEAN WATER DISTRICT FUND 3.172.010 - Established. The Mason County board of county commissioners does hereby establish the Oakland Bay shellfish PFGtee Mason County Clean Water District fund (145-000-000) to receive resources and to pay the costs of the Qakland Bay Shellfish PFeteGtOGR Mason County Clean Water District. 3.172.020 - Administration. The director of publiG healt4 Mason County Community Services will administer this fund and pay proper expenses from this fund as approved by the Mason County board of county commissioners. DATED this day day of m111 2021. BOARD OF COUNTY COMMISSIONERS MASON COUNTY, WASHINGTON ATTEST: Randy, Ne th i hair McKenzie Unith, derk of the Board Sharon Tra , Commissioner APPROVED AS TO FORM: Tim Whitehead Kevin Shutty, Co issioner Chief Deputy Prosecuting Attorney tiT\ Mason County Clean Water District Attachment A lRiJ ad d as aM as C r isis Hood,Cana t is p ti Case-Inlet r lI Y ed O ' t Oakland Bay Totten Little Skookum a ISCLAIWR AND LIMITAAI OF L4yd1LIT 0 1 I he dab u,cd to note this map Iv,c hIM, i— for ac — 1 v 1 oa b c ff. Im4 w hero male to a chat them deb ue rim tyurabeandrcliabk.Eioxxver,Macon Couvry math ew guannt««warranry racy a, Io I"ieg, dimcnn«u, or placcmcnt m loah f any mapuf t«e,conbiocd herein.The bo.o—dcptcled by Ihese dab J ra -,. g male, and ,. nol rcecaaarily accunm to ,uneying « lx// mil( ngin ng'alandarda.ihcae dab arc mnndcd purpoxa ani h.Wd t be —idcrcd aWhonbow f« " g —gatiwW, teal -d hn sito-spcn(ic uxs. Macon Ceunry d« mNn aa,u'naNRa' /r egal I bl'ty«rapmvbhry anaing from the us of,, map a 1 nterakd by Mason Coonry fn m event sball Macon 1. ry be liable for dtmn ndircet.incidcnbl,c«uegoential,epecid,or ton damages of am kind,inducting u1 nW limited to,loos of enheipetcd profit,«Mrcfib uiaing from use of or rclienc Mile . the informmion wnbined It — The,bnrdcn for ddnmining None fo lies nfi dy with the user and the u n is mldl rtT—bl,for urakraandi he accurxy limibhoo of tltc ioformatioo —tai«d in this map Mason County Agenda Request Form To: Board of Mason County Commissioners Item No. From: Ian Tracy Ext:544 Department: Public Health Briefing: ☒ Action Agenda: ☒ Public Hearing: ☐ Special Meeting: ☐ Briefing Date(s): April 6, 2026 Agenda Date(s): April 14, 2026 Internal Review: ☒ Finance ☐ Human Resources ☒ Legal ☐ IT ☒ Risk ☐ Other (Please ensure proper internal review channels have been followed, this is the responsibility of the requesting Department) Item: Contract - Hood Canal Regional Pollution Identification and Correction Program Phase 5 Background/Executive Summary: This contract with the Hood Canal Coordinating Council provides funding to conduct pollution identification and correction work in the regions of Mason County that drain into Hood Canal. This work will include surveys, surface water sampling, public education, on-site septic maintenance surveillance, coordination meetings with area partners, and distribution of 50 on-site septic maintenance rebates. The end date for this contract is June 30, 2027. Associated Costs/Budget Impact (amount, funding source, budget amendment, etc.): Contract total $388,500.00 Public Outreach: Mailers will be sent to targeted areas, notifying residents of the project and the presence of our staff. Requested Action: Move to Action Agenda. Permission for the Chair to sign the contract with Hood Canal Coordinating Council. Attachment(s): Contract Hood Canal Coordinating Council Jefferson, Kitsap & Mason Counties; Port Gamble S'Klallam & Skokomish Tribes 17791 Fjord Drive NE, Suite 118, Poulsbo, WA 98370 HCCC & Mason County Public Health Agreement Page 1 CONTRACT AGREEMENT BETWEEN HOOD CANAL COORDINATING COUNCIL AND MASON COUNTY PUBLIC HEALTH THIS AGREEMENT is a subaward and is between Hood Canal Coordinating Council (HCCC), located at 17791 Fjord Drive, NE, Suite 118, Poulsbo, WA 98370, and Mason County Public Health (Subrecipient), with an address of 415 N 6th Street, Shelton, WA 98584, and is made effective as of the date of execution. HCCC and Subrecipient are also referred to as the “Parties” and each as a “Party.” The Parties to this Agreement agree as follows: 1) DEFINITIONS. For purposes of this Agreement, the term: a) “Hood Canal Coordinating Council” means Hood Canal Coordinating Council, also referred to as HCCC, a Washington Corporation, and its members, directors, officers, employees, and agents; b) “Subrecipient” means the Subrecipient and its directors, officers, employees, agents, and subcontractors; and c) “Contract Representative” means the person designated below and incorporated by reference, to serve as representative of HCCC and the Subrecipient for purposes of administration of this Agreement. d) “Effective Date” is the date of execution, unless otherwise specified in the agreement Term. The date of execution is the last date of signature of the parties to the agreement. 2) SERVICES TO BE PERFORMED AND DELIVERABLES. The Subrecipient agrees to provide services as described in Exhibit A, in accordance with applicable professional standards and the applicable Funding Source Programmatic Conditions referenced in Exhibits A and/or B. 3) COMPENSATION. a) Subrecipient agrees to comply with all applicable rules and regulations associated with the funds from the Funding Source. b) Except as provided herein, HCCC agrees to pay Subrecipient on a monthly basis following receipt of an invoice documenting services rendered and costs incurred, in a manner and amount stipulated in Exhibit A. Subrecipient shall submit the final invoice, HCCC & Mason County Public Health Agreement Page 2 or any claims for payments not already made, no later than 30 days from the expiration or termination of the agreement, or as otherwise stated in Exhibit A. c) Allowable Costs. i) Travel Expenses. HCCC agrees to reimburse Subrecipient up to the amount stipulated in Exhibit A for travel expenses (which may include per diem). HCCC shall reimburse Subrecipient for travel expenses in accordance with federal travel regulations. Payment for expenses over the category amount will not be honored without prior approval of HCCC’s Contract Representative. International travel requires advance pre-approval. ii) Other Expenses. HCCC agrees to reimburse Subrecipient for miscellaneous expenses specified in Exhibit A, provided those costs are allowable under the Federal Cost Principles set forth in the OMB Uniform Guidance, 2 CFR Part 200. Any request over the category amount will not be honored without prior approval by HCCC’s Contract Representative. d) Unallowable Costs. i) Management fees or similar charges in excess of the direct costs are not allowable. ii) If Subrecipient expends more than the amount of its approved budget in anticipation of receiving additional funds, it does so at its own risk. HCCC is not legally obligated to reimburse Subrecipient for costs incurred in excess of the approved budget. e) Invoice. Subrecipient’s invoice shall indicate dates of service and time spent on that date, a description of work performed, and personnel expenses in providing service under this Agreement. The invoice shall include receipts for purchases of any approved supplies or lab services, and any required documentation for approved travel expenses incurred by Subrecipient in connection with performance under this Agreement. i) Invoices should be sent to via email to: admin@hccc.wa.gov. For alternative delivery options, please contact an HCCC Contract Representative. ii) Invoices must be submitted by a representative of the Subrecipient who has the Subrecipient’s full authority to render such reports and requests for payment and certify to the following at time of submission: By signing this payment request, I certify to the best of my knowledge and belief that the payment request is true, complete, and accurate. The expenditures, disbursements and cash receipts are for the purposes and objectives set forth in the terms and conditions of the Agreement. I am aware that any false, fictitious, or fraudulent information, or the omission of any material fact, may subject me to criminal, civil or administrative penalties for fraud, false statements, false claims or otherwise. 18 USC 1001 and 31 USC 3729-3730 and 3801-3812. 4) TERM. The term of this Agreement commences on the Effective Date, and continues until June 30, 2027 as stipulated in Exhibit A, or until terminated by the Parties. In the event HCCC & Mason County Public Health Agreement Page 3 funding from state, federal, or other sources is withdrawn, reduced, or limited in any way after the effective date of this contract and prior to normal completion, HCCC may terminate the contract under the “Term” clause without a notice requirement. No work shall commence under this Agreement until it is fully executed by both Parties. 5) SUBCONTRACTING. Subrecipient may not subcontract without prior written approval by the HCCC. Additionally, the Subrecipient is responsible for ensuring that all terms, conditions, assurances and certifications set forth in this contract are carried forward to any subcontracts. 6) TRAINING. Subrecipient acknowledges that no training will be provided by HCCC to Subrecipient under this Agreement. Subrecipient warrants and represents that its personnel are fully trained to perform services required under this Agreement and that additional training provided by HCCC will be unnecessary. 7) BUSINESS LICENSES AND TAXES. a) Subrecipient shall, at its own expense, secure and maintain in full force and effect during the term of this Agreement all required licenses, permits, and similar legal authorization, and comply with all applicable Federal, State and local regulations. b) Subrecipient shall be responsible for payment of taxes, insurance and other obligations relating to its performance of services under this Agreement. c) If requested, Subrecipient shall provide HCCC with verification of its: i) Unified business identifier number from the State of Washington and that its business license is in good standing; ii) Washington State Department of Revenue account status as active and current; iii) Washington State Labor and Industries account in current status or that the Subrecipient is exempt from the state’s industrial insurance requirements; iv) Unique Entity Identifier (UEI) Number; and v) Central Contractor Registry (CCR) active status through SAM.gov. d) All other necessary licenses and permits to perform the work specified in Exhibit B. 8) SUBRECIPIENT STATUS. a) Subrecipient shall act as an independent entity, and in no way shall be considered an employee of HCCC. Subrecipient is not required to report to HCCC’s offices at any specific time, except as may be requested for occasional consultations. HCCC does not have the right to assign any additional projects to Subrecipient. Subrecipient shall choose the time and manner for performing each part of the services described in Exhibit A according to its own routines and schedules, independent from HCCC’s normal business operations. b) Subrecipient acknowledges that Subrecipient will not qualify for benefits which may be available if classified as an employee. In the event that the Internal Revenue Service HCCC & Mason County Public Health Agreement Page 4 (IRS) successfully asserts that Subrecipient is not or was not an independent entity for any period during the term of this Agreement and reclassifies Subrecipient as an employee, Subrecipient agrees to complete, sign and deliver IRS Form 4669 (Employee Wage Statement) to HCCC for any tax period affected. HCCC shall then file the Form 4669 with the IRS (along with IRS Form 4670 “Request for Relief From Payment of Income Tax Withholding”) to offset against HCCC’s withholding obligation. c) Subrecipient acknowledges that it will be liable to HCCC for any industrial insurance premiums or any other premiums or fees that HCCC is required to pay on its behalf under RCW 51.12.070, or any other applicable statute, regulation or ordinance, to the State of Washington or local jurisdiction. 9) NON-EXCLUSIVE CONTRACT. This Agreement is non-exclusive. Subrecipient reserves the right to perform services for others during the term of the Agreement. 10) MATERIALS AND EQUIPMENT. Subrecipient shall provide all materials and equipment necessary to perform its obligations under this Agreement: Provided, however, that if “Other Expenses” have been awarded as part of this agreement, HCCC may purchase said supplies and services on behalf of the Subrecipient as part of this Agreement. Materials and equipment includes, but is not limited to, appropriate safety plans and personal protective equipment to employees to address continued performance under the contract where such continued performance can be done in compliance with Federal, State or local requirements. Any materials and equipment to be purchased or provided by the Subrecipient will be indicated in Exhibit A - Scope of Services. 11) INDEMNIFICATION. a) To the fullest extent permitted by law, Subrecipient hereby indemnifies and holds HCCC harmless from any and all loss, damage, suits, liability, claims, demands or costs, whatsoever, whether arising at law or in equity, or sounding in tort, contract or other causes of action arising from any claim or liability resulting from Subrecipient’s performance of services described in Exhibit A under this Agreement, except to the extent caused by the negligence of HCCC. b) Subrecipient hereby indemnifies and holds HCCC harmless from any additional taxes, interest and penalties due from Subrecipient or HCCC resulting from reclassification in the event the IRS or any state or local taxing authority successfully asserts that Subrecipient is not or was not an independent entity for any period during the term of this Agreement and reclassifies Subrecipient as an employee. 12) INSURANCE. Subrecipient shall provide HCCC with a certificate of insurance for each insurance provision required in this section. The certificate of insurance shall be effective during the duration of this agreement. HCCC may require that the certificate of insurance name HCCC as an additional insured party. Subrecipient shall also require all of its subcontractors to maintain the same type and level of insurance as required in this section and provide certificates of insurance to HCCC as required in this section. Subrecipient shall, HCCC & Mason County Public Health Agreement Page 5 at its own expense, acquire and maintain the following insurance throughout the term of the Agreement: a) Commercial Automobile Liability Insurance, required if claiming mileage, covering all owned, non-owned and hired automobiles, trucks and trailers. Such insured shall provide the Standard Comprehensive Automobile Liability policy in limits not less than $1,000,000 Combined Single Limit; b) Commercial General Liability Coverage Insurance, with not less than the following limits: $1,000,000 for each occurrence limit, $1,000,000 for personal injury limit, $2,000,000 general aggregate limit; c) Professional Liability Insurance if required by state, industry, or similar regulations, in an amount not less than $1,000,000 per claim and in the aggregate; and d) Workers’ Compensation coverage to the extent it is required by law. e) Notwithstanding the forgoing, Subrecipient maintains a system for self-insurance that meets the requirements of this Insurance section. 13) CONFIDENTIALITY. Information produced or made available to the Subrecipient shall not be disclosed to others or used for any other purpose, except as required or agreed under this contract or by law, without prior written approval by HCCC. 14) OWNERSHIP OF PRODUCTS PRODUCED UNDER THIS CONTRACT. Unless otherwise required by the Funding Source, all data and products developed under this contract, excluding copyrighted material used with permission, or other public data that cannot be copyrighted, shall become the sole property of HCCC and its assigns. Permission for its subsequent use must be obtained from HCCC prior to that use. Any alteration of the data by HCCC for purposes other than those intended by this Agreement shall be at HCCC’s sole risk and without legal liability upon the Subrecipient When applicable, precedent shall be given by the parties to Federal statutes and regulations for use of Copyrighted Material and Data, including 2 CFR 200.315 regarding Intangible Property. 15) PUBLICITY AND ACKNOWLEDGEMENT OF SUPPORT. a) Subrecipient gives HCCC the right and authority to publicize HCCC’s financial support for this Agreement and the Project in press releases, publications and other public communications. Subrecipient agrees to: (i) give appropriate credit to HCCC and any Funding Sources identified in this Agreement for their financial support in any and all press releases, publications, annual reports, signage, video credits, dedications, and other public communications regarding this Agreement or any of the project deliverables associated with this Agreement, subject to any terms and conditions below; and (ii) include the disclaimer provided for in (b). Subrecipient must obtain prior HCCC approval for the use relating to this Agreement of the HCCC logo or the logo of any Funding Source. b) Disclaimers. Payments made under this Agreement do not by direct reference or implication convey HCCC’s endorsement nor the endorsement by any other entity that HCCC & Mason County Public Health Agreement Page 6 provides funds through this Agreement, including the U.S. Government, as applicable, for the Project. All information submitted for publication or other public releases of information regarding this Agreement shall carry the following disclaimer: i) For Projects funded in whole or part with Federal funds: “The views and conclusions contained in this document are those of the authors and should not be interpreted as representing the opinions or policies of the U.S. Government or the Hood Canal Coordinating Council and its funding sources. Mention of trade names or commercial products does not constitute their endorsement by the U.S. Government, or the Hood Canal Coordinating Council or its funding sources.” ii) For Projects not funded with Federal funds: “The views and conclusions contained in this document are those of the authors and should not be interpreted as representing the opinions of the Hood Canal Coordinating Council or its funding sources. Mention of trade names or commercial products does not constitute their endorsement by the Hood Canal Coordinating Council or its funding sources.” 16) INSPECTION AND RETENTION OF RECORDS. The Subrecipient shall make all applicable financial records, supporting documents, and all other pertinent records related to this Project available to HCCC, the State of Washington, the U.S. Government, or any of their duly authorized representatives for inspection. Records shall be retained for a period of six (6) years following the date of final payment. These records shall be made available for review or audit by duly authorized personnel so authorized by law, regulation or agreement. 17) NONDISCRIMINATION. By signing this Agreement, the Subrecipient certifies that it is in compliance with all state and federal nondiscrimination requirements, and Subrecipient agrees to continue to be in compliance with all state and federal nondiscrimination requirements. Subrecipient agrees to comply fully with applicable civil rights statutes and regulations, including Title IV of the Civil Rights Act of 1964, Title IX of the Education Amendment of 1972, Section 504 of the Rehabilitation Act of 1973, the Age Discrimination Act of 1975, the Drug Abuse Office and Treatment Act of 1971, the Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970, Title VIII of the Civil Rights Act of 1968, and the American Disabilities Act. During the term of this Agreement, the Subrecipient shall not discriminate on the bases enumerated at RCW 49.60.530(3), including: age, sex, marital status, sexual orientation, gender identity, race, creed, color, national origin, citizenship or immigration status, honorably discharged veteran or military status, the presence of any sensory, mental, or physical disability, or the use of a trained dog guide or service animal by a person with a disability, unless based upon a bona fide occupational qualification. In accordance with 40 CFR Part 33 Appendix A, the Subrecipient shall not discriminate on the basis of race, color, national origin or sex in the performance of this contract. The Subrecipient shall carry out applicable requirements of 40 CFR part 33 in the award and administration of contracts awarded under EPA financial assistance agreements. Failure by the contractor to carry out these requirements is a material breach of this contract which may result in the termination of this contract or other legally available remedies HCCC & Mason County Public Health Agreement Page 7 18) PREVAILING WAGE. The Subrecipient agrees to pay the prevailing rate of wage to all workers, laborers, or mechanics employed in the performance of any part of this contract when required by state law to do so, and to comply with provisions of the Davis-Bacon Act (40 USC 3141–3148), Contract Work Hours and Safety Standards Act (40 USC 3701-3708), other federal laws and Chapter 39.12 RCW, as amended, and the rules and regulations of the Department of Labor and Industries. 19) APPLICABLE LAW. This Agreement shall be construed and enforced under the laws of the State of Washington, irrespective of the fact that any one of the Parties is now or may become a resident of another state. Venue for any action under this Agreement shall lie in Kitsap County, Washington. 20) MODIFICATION. This Agreement may not be waived, discharged or modified in any manner other than by written agreement of the Parties. 21) SEVERABILITY. No provision of this Agreement is severable from any and all other provisions of this Agreement. Should any provision or provisions of this Agreement be unenforceable for any reason, the party finding itself unable to enforce said provision(s) may, at its sole discretion, declare this entire Agreement to be null and void. 22) FORCE MAJEURE. Each Party shall be excused from liability for the failure or delay in performance of any obligation under this Agreement if the failure to perform the contract arises from causes beyond the control and without the fault or negligence of the Party. Examples of such causes include (1) acts of God or of the public enemy, (2) acts of the Government in either its sovereign or contractual capacity, (3) fires, (4) floods, (5) epidemics, (6) quarantine restrictions, (7) strikes, (8) freight embargoes, and (9) unusually severe weather. In each instance the failure to perform must be beyond the control and without the fault or negligence of the Contractor. Such excuse from liability shall be effective only to the extent and duration of the event(s) causing the failure or delay in performance and provided that the Party has not caused such event(s) to occur and continues to use diligent, good faith efforts to avoid the effects of such event and to perform the obligation. Notice of a Party’s failure or delay in performance due to force majeure must be given to the unaffected Party promptly thereafter but no later than five (5) days after its occurrence which notice shall describe the force majeure event and the actions taken to minimize the impact thereof. All delivery dates under this Agreement that have been affected by force majeure shall be tolled for the duration of such force majeure. In no event shall any Party be required to prevent or settle any labor disturbance or dispute. Notwithstanding the foregoing, should the event(s) of force majeure suffered by a Party extend beyond a six-month period, the other Party may then terminate this Agreement by written notice to the non-performing Party, with the consequences of such termination as if this Agreement had expired (and was not terminated) in accordance with other provisions herein. 23) TERMINATION. Either party may terminate this Agreement with 30 days written notification to the other party. If this Agreement is so terminated, the Parties shall be liable only for performance rendered or costs incurred in accordance with the terms of this HCCC & Mason County Public Health Agreement Page 8 Agreement prior to the effective date of termination. If for any cause, either party does not fulfill in a timely and proper manner its obligations under this Agreement, or if either party violates any of these terms and conditions, the aggrieved party will give the other party written notice of such failure or violation. The responsible party will be given the opportunity to correct the violation or failure within 15 working days. If the failure or violation is not corrected, this Agreement may be terminated immediately by written notice of the aggrieved party to the other. HCCC shall have the right to terminate this Agreement in whole or in part at any time, if the Funding Source issues an early termination under the funding agreement(s) covering all or part of the Project at issue hereunder. 24) WAIVER. If either party fails to exercise its rights under this Agreement, it shall not be precluded from subsequent exercise of its rights. A failure to exercise rights shall not constitute a waiver of any other rights under this Agreement, unless stated in a letter signed by authorized representative of the party and attached to the original agreement. 25) COSTS AND ATTORNEYS FEES. If either party brings any action against the other for relief, declaratory or otherwise, arising out of this Agreement, the prevailing party shall recover against the other party all costs and reasonable attorneys’ fees, including costs and reasonable attorneys’ fees incurred to enforce any judgment rendered pursuant to this Agreement. 26) CERTIFICATIONS AND ASSURANCES RELATING TO FEDERAL FUNDS (if applicable). If the Funding Source, including any secondary funding source, is paid with federal funds, the Subrecipient must comply with the following. a) Uniform Guidance. Subrecipient must comply with the Uniform Guidance (2 CFR Part 200) to the extent applicable to Subrecipient as a non-Federal entity receiving a federal award. With respect to cost principles: Non-Profit Organizations, Institution of Higher Education, State, Local or Tribal Government, must comply with the Cost Principles of the Uniform Guidance, 2 CFR Part 200 Subpart E; and Commercial (for-profit) organizations must comply with Title 48 Chapter 1 Subchapter E Part 31. No funds provided pursuant to this Agreement may be used to support any activities not authorized under this Agreement or allowable under the Federal Cost Principles set forth in the OMB Uniform Guidance. b) Audit Requirements. Subrecipient may be required to comply with the Federal Audit Requirements found in 2 CFR 200.500 Subpart F. c) Lobbying and Litigation (2 CFR 200.450). i) No funds under the Agreement may be used to engage in lobbying of the Federal Government or in litigation against the U.S. unless authorized under existing law. ii) Restrictions on Lobbying. In any subcontract over $100,000, Subrecipient shall require that subcontractors submit certification and disclosure forms in accordance with the Byrd Anti-Lobbying Amendment, 31 USC 1352. Any Subrecipient who makes a prohibited expenditure or fails to file the required certification or lobbying forms shall be subject to a civil penalty of not less than $10,000 and not more than HCCC & Mason County Public Health Agreement Page 9 $100,000 for each such expenditure. According to 40 CFR Part 34, if contract, grant, or agreement exceeds $100,000, Subrecipient shall complete a Certification Regarding Lobbying (CFR Appendix A to Part 34) or EPA Form 6600-06, available at: https://www.epa.gov/system/files/documents/2021-08/epa_form_6600_06.pdf. See also CFR Appendix B to Part 34: Disclosure of Lobbying Activities. d) Debarment and Suspensions. Unless Subrecipient has submitted a written justification fourteen (14) days prior to execution of this Agreement, stating the reason that this term does not apply, which has been expressly accepted and approved by HCCC prior to execution, by signing this Agreement, Subrecipient warrants and represents its initial and continued compliance that it is not listed on the General Services Administration’s, government-wide System for Award Management Exclusions (SAM Exclusions), in accordance with the OMB guidelines at 2 C.F.R Part 180 that implement E.O.s 12549 (3 C.F.R., 1986 Comp., p. 189) and 12689 (3 C.F.R., 1989 Comp., p. 235), “Debarment and Suspension.” The Subrecipient further provides that it shall not enter into any subaward, contract or other Contract using funds provided by HCCC with any party listed on the SAM Exclusions in accordance with Executive Orders 12549 and 12689. The SAM Exclusions can be found at SAM.gov. e) Drug-Free Workplace Certification. Subrecipient shall make an ongoing, good faith effort to maintain a drug-free workplace pursuant to the specific requirements set forth in CFR Part 1536 Subpart B. Subrecipient shall identify all known workplaces under this Agreement, and keep this information on file during the performance of the Agreement. Subrecipients who are individuals must comply with the drug-free provisions set forth in 2 CFR Part 1536 Subpart C. The consequences for violating this condition are detailed under 2 CFR Part 1536 Subpart E. f) Reducing Text Messaging while Driving, Executive Order 13513. Subrecipient is encouraged to adopt and enforce policies that ban text messaging while driving, including conducting initiatives of the type described in section 3(a) of the order. g) Disadvantaged Business Enterprise. Subrecipient agrees to good faith efforts whenever procuring construction, equipment, services and supplies in compliance with the requirements of 40 CFR Part 33 Participation by Disadvantaged Business Enterprises in United States Environmental Protection Agency Programs. Subrecipient must receive permission from HCCC to sub-contract with another entity. h) Additional Responsibility Matters. By signing this Agreement, Subrecipient warrants and represents that it is not subject to the below circumstance. i) Was convicted (or had an officer or agent of such corporation acting on behalf of the corporation convicted) of a felony criminal violation under any Federal or State law within the preceding 24 months, where the awarding agency is aware of the conviction, unless the agency has considered suspension or debarment of the corporation and made a determination that this further action is not necessary to protect the interests of the Government. HCCC & Mason County Public Health Agreement Page 10 i) Certification and Representation. Subrecipient must submit those certifications and representations required by Federal statutes, or regulations to HCCC on an annual basis. Submission may be required more frequently if the Subrecipient entity fails to meet a requirement of a Federal award. 27) COUNTERPARTS AND ELECTRONIC SIGNATURES. This Agreement may be executed in counterparts, after execution by all Parties hereto, shall together constitute the Agreement. The parties acknowledge that a signature in electronic form has the same legal effect and validity as a handwritten signature. IN WITNESS WHEREOF, the Parties hereto have executed this Agreement effective as of the day and year signed by the Hood Canal Coordinating Council Executive Director below. Hood Canal Coordinating Council Mason County Public Health ________________________________ _________________________________ David D. Dicks, Executive Director [Signature] _________________________________ [Print Name] _________________________________ [Title) _________________________________ [Date] Approved as to form: ________________________________ [Signature] _________________________________ [Print Name] _________________________________ [Title) _________________________________ [Date] This Agreement is made effective as of the last date of signature of the parties to the Agreement. HCCC Contract Agreement—Exhibit A Page 1 EXHIBIT A Independent Consultant Scope of Services Hood Canal Regional Pollution Identification and Correction Program – Phase 5 Contractor: Mason County Public Health Description of Services Mason County Department of Environmental Health will provide services to support the implementation of the Hood Canal Regional Pollution Identification and Correction (HCRPIC) Program’s Phase 5, as described below. The following project information is excerpted from HCCC’s base agreement scope of work with WA State Department of Health (DOH): Subrecipient Organization Name: Hood Canal Coordinating Council Unique Entity Identifier: SU99NKLLC1A3 Other Specific Organization Info (e.g., Statewide Vendor#, UBI, Federal Tax ID): UBI: 602 080 310 EIN: 91-2085994 WA statewide Vendor No.: 0011386-00 WA Secretary of State Registration No.: 1127145 Subrecipient Contacts: Grant Manager: Haley Harguth; hharguth@hccc.wa.gov; 360-328-4625; 17791 Fjord Dr NE, Ste 188, Pouslbo, WA 98370 Grant Admin: Jennifer Poole, jpoole@hccc.wa.gov, 360-900-9063, 17791 Fjord Dr NE, Ste 188, Pouslbo, WA 98370 Fiscal Office: Jennifer Poole, jpoole@hccc.wa.gov, 360-900-9063, 17791 Fjord Dr NE, Ste 188, Pouslbo, WA 98370 Authorized Contract Signatory: David Dicks, ddicks@hccc.wa.gov, 360-620-7639, 17791 Fjord Dr NE, Ste 188, Poulsbo, WA 98370 Shellfish Strategic Initiative Lead (SSIL) Contacts: Contract Manager: Megan Schell; megan.schell@doh.wa.gov; 360-236-3307 NEP Administrative Assistant: Theo Jones; theo.jones@doh.wa.gov; 360-236-3355 Effective Date: DOE Expiration Date: June 30, 2027 Not to Exceed: $ 807,988 Contract Number CBO31198 FFY Funding Year FY24 Strategic Initiative Shellfish HCCC Contract Agreement—Exhibit A Page 2 Vital sign links Shellfish Implementation Strategy alignment Shellfish Amount of dollars leveraged $1,373,000 Number of positions supported 21 Project Location: Latitude/Longitude 47°36'23.5"N 122°57'04.2"W OVERVIEW The Hood Canal Regional Pollution Identification and Correction (HCRPIC) Program works to protect and restore water quality by cleaning up and preventing bacterial and nutrient pollution from human and animal waste that impact our ecosystem and threaten public health, our economy, and wellbeing. HCRPIC Program - Phase 5 includes support for water quality protection activities that excel when each component is working effectively and in coordination: • Pollution identification and correction fieldwork • Regional coordination • Skills and knowledge advancement • Outreach and education • Agricultural pollution mitigation • Climate resilience planning for OSS The HCRPIC Program has operated for over 12 years under the Hood Canal Coordinating Council (HCCC), contributing to its mission to work with partners and communities to advance a shared a regional vision to protect and recover Hood Canal’s environmental, economic, and cultural wellbeing. HCCC is a council of governments formed in 1985 in response to community concerns about water quality problems and related natural resource issues in the Hood Canal watershed. Its members consist of Jefferson, Kitsap, and Mason Counties, and the Port Gamble S’Klallam and Skokomish Tribes. The HCRPIC was developed and Phases I – IV were implemented with past EPA Geographic Funds aka “NEP” grant funding Phase 5 will continue to build on this strong collaborative foundation, as program partners refine and advance their approaches to the essential work of maintaining and improving water quality by reducing bacterial and nutrient pollution. Priority areas will be identified at the start of Phase 5, where work will build on current progress toward water quality upgrades, including in Annas Bay, Tahuya, Lilliwaup, and Duckabush areas. Additional agricultural technical assistance support will help meet the increased demand for these services in south Hood Canal. Mason Conservation District (MCD)’s activities in this grant will further support their work funded under the Mason County Partnership for Clean Water and improve coordination between both programs. Expanded outreach and education efforts will target specific audiences to improve water quality understanding among K-12 students and vacation homeowners and users. New training opportunities will advance partners’ data-informed approaches and utilization of new tools to improve pollution investigation efficiency, as well as cross-jurisdictional learning to increase available HCCC Contract Agreement—Exhibit A Page 3 laboratory capacity, a critical need in Jefferson County, and address a common challenge for improved approaches to management of mobile discharges from RVs and boats. Partners will workshop a regional approach to address the threat of sea level rise inundation of shoreline OSS and learn from experts about current data needs and existing resources to inform potential changes in policy or programmatic activities. GOALS & MEASURABLE OBJECTIVES Key metrics and measures of contract activities This table is a component of the FEATS report. Description (e.g., “shellfish beds reopened”) Units (e.g., “acres”) Targets (e.g., “number”) Upgrade and/or maintain shellfish growing areas in watershed assessment growing areas Acres 378 * Number of OSS failures identified OSS failures 5 Number of OSS failures corrected OSS corrections 5 OSS maintenance rebates delivered Rebates 60 Number of students educated Students 1400 Number of agricultural properties advised Cases 30 Number of agricultural best management practices (BMPs) projects administered BMP projects 15 *Target for Acres was corrected to 392, listed as 492 in error on original Exhibit A, and reduced to 378 to reflect updated conditions at the time of executing this sub-contract agreement. HCCC’s full HCRPIC Program Ph. 5 grant agreement with WA DOH is linked here. The task numbers below match HCCC’s base grant scope of work. Tasks & Deliverables Task 2: Data Reporting Task 2.5 - Water Quality Exchange (WQX) Reporting The Water Quality Exchange (WQX) is the tool for data partners to submit monitoring data to EPA. If the subrecipient collects any physical, chemical, or environmental data (e.g., dissolved oxygen, water temperature, salinity, turbidity, pH, phosphorous, total nitrogen, E. coli or enterococci, and other biological and habitat data), then the subrecipient’s QAPP will specify data to be reported through WQX. Data for a calendar year (Jan 1 – Dec 31) must be submitted at least annually. See WQX information, including tutorials, at https://www.epa.gov/waterdata/water-quality-data- wqx. HCCC Contract Agreement—Exhibit A Page 4 Task 2 Deliverables: Task Deliverable Description Due Date 2.5 WQX Data Reporting At least annually by December 31 Task 3: HCRPIC Program Coordination and Administration 3.1: Support HCRPIC Program coordination, providing technical expertise and advice as needed. This task includes: collaboration with program partners to reinforce shared protocols and clarify work flows, prepare the Phase 4 Workplan and track progress, preparation of invoices and progress reports for project coordinators, coordination of County staff working toward Phase 5 objectives, coordination with landowners within the project area, upkeep and quality assurance of program data, data reporting, and contributions to program deliverables, including quarterly and final reports, sustainable funding efforts, and outreach materials. Project Coordination Coordinate implementation of HCRPIC in your jurisdiction following HCRPIC Program protocols described in the HCRPIC Guidance Document and the project QAPP. Monitor spending and progress toward deliverables. HCRPIC Guidance Group The Guidance Group consists of water quality partners from Hood Canal’s local health jurisdictions, tribal governments, conservation districts, restoration non-profits, and the WA Departments of Health and Ecology. The Guidance Group provides oversight and guidance for all HCRPIC Program activities, a structure for consistent procedures across the PIC program, and a space for cross-jurisdictional sharing of information and collaborative problem solving. It will also provide a regular venue for ongoing learning activities outlined in Task 3.2, and coordination of outreach and education efforts, and climate resilience planning. HCRPIC Program partners will meet approximately quarterly, or as needed, throughout the project duration to report on progress toward grant objectives. At Guidance Group meetings, partners will: - Report on Ph 5 Workplan implementation, including progress updates toward grant deliverables, including: o Shoreline miles surveyed o Pollution hotspots identified o Ongoing water quality investigations o Site surveys completed, and their outcomes (dye tests completed, sources identified, repairs needed, etc.) HCCC Contract Agreement—Exhibit A Page 5 o Pollution sources identified o Referrals to partner agencies for agricultural pollution sources, enforcement cases, Craft3, Shore Friendly, etc. o Progress of pollution source corrections o OSS failures repaired o OSS repair rebates distributed o Parcels opened o Shellfish Growing Area upgrades - Present opportunities for shared learning and problem solving o Requests for advice and assistance o Success stories and lessons learned - Share upcoming events, new opportunities for collaboration, and ideas for continued learning - Present hotspots for closure following protocol described in HCRPIC Guidance Document. - Participate in communications effort and development of educational video targeting rental homeowners and users - Participate in workshop exploring climate resilience planning for shoreline OSS - Discuss HCRPIC Program communications products and contribute to final report development HCRPIC Ph. 5 Workplan HCCC will coordinate with HCRPIC partners to collaboratively develop the HCRPIC Phase 5 Workplan, which will establish priority areas for shoreline and ambient freshwater stream monitoring and property surveys, targeting areas of known pollution hotspots, or facing shellfish growing area downgrades. The Phase 5 Workplan will be informed by current water quality information gathered from county health jurisdictions and tribes, and monitoring data and recommendations from Washington State Department of Health technical staff. It will outline tasks to build upon supporting work conducted in Phase 4. The Phase 5 Workplan will outline any changes to HCRPIC Program procedures for data collection, PIC hotspot investigations, and reporting, including the enforcement process and timeline, and protocol for communication of public health risks. HCRPIC partners will provide technical support as needed in the development of the program QAPP and Ph. 5 Workplan. Field work activities cannot begin until the HCRPIC Phase 5 Workplan is completed and the QAPP is approved. Progress Reporting Consultant will submit monthly progress reports by the 15th of the following month describing progress toward deliverables. - HCRPIC Program Progress Report Template (linked here). - Submit progress reports to: HCRPIC Program Coordinator (hharguth@hccc.wa.gov) HCCC Contract Agreement—Exhibit A Page 6 Invoicing Submit monthly invoices by the 15th of the following month documenting expenses incurred during the reporting period, including personnel expenses, and receipts for any purchased supplies or lab services. Expenses are payable with prior authorization from HCCC project manager, and contingent upon satisfactory progress and reporting toward completion of project deliverables. Final invoice: Consultant shall submit the final invoice, or any claims for payments not already made, no later than 30 days from the expiration or termination of the agreement. Communicate any concerns to HCRPIC Program Coordinator that spending progress is not on track. - Send invoices via e-mail to: admin@hccc.wa.gov - Include in the subject line: HCRPIC Program Invoice, [Your Entity], [Month of Invoice] 3.2 Skills & Knowledge Advancement Guidance Group Workshops/Trainings HCRPIC Program partners will pursue the following training topics to advance skills and inform our approach to Hood Canal water quality protection. Timelines and workplans for each of these activities will be developed in Guidance Group meetings and documented in the HCRPIC Phase 5 Workplan. - Improved data analysis techniques to inform monitoring approaches: The Skokomish Tribe’s water quality staff have developed an approach using the data analysis software R that links to water quality database tools and automates data analysis to inform efficient workplanning for pollution monitoring and investigation activities. Two workshops will be planned and conducted to share knowledge and train practitioners how to set up these analytical tools. The data analysis software used (R) is open source and free. Jefferson County will hire a technical contractor to integrate R routines into the County’s Water Quality Database. - R-card trial in PIC fieldwork: HCRPIC partners will trial the use of R-Cards as a bacterial testing method and evaluate its efficacy and potential applications compared to standard bacterial analysis to determine whether it is a viable option to improve efficiencies and reduce costs for water quality screenings. The Guidance Group will develop a trial and evaluation protocol to include a focused workshop to discuss conclusions and determine next steps for its future application to regional water quality work. - Mobile discharge management BMPs: HCRPIC partners will participate in a focused workshop to share across jurisdictions and learn from external partners (e.g. DNR’s derelict vessel program, mobile pumpout programs) about best practices and available resources to address the challenge of mobile wastewater discharge from RVs and boats. Shared management recommendations will be developed to inform each jurisdiction’s ongoing management of these challenging pollution sources. HCCC Contract Agreement—Exhibit A Page 7 Puget Sound PIC Workshops Partners will attend the DOH facilitated regional PIC meetings and workshops to share information with and learn from other water quality practitioners across Puget Sound and look for opportunities to adapt and improve HCRPIC Program operations. Mapping and Data Analysis Support Mason Conservation District (MCD) will provide mapping and data analysis support for HCRPIC partners, as capacity allows, including assisting Mason County’s tracking of water quality data on their publicly available ambient monitoring map (linked here) and to inform their monitoring approach. Task 3 Deliverables: Task Deliverable Description Due Date 3.1 - Report on program coordination activities in progress reports - Attend quarterly Guidance Group meetings - Contribute to Workplan and QAPP development Included in progress reports 3.1 Monthly invoices 15th of the following month 3.1 Monthly Progress Reports 15th of the following month 3.2 - Report on participation in collaborative training activities in monthly progress reports - Attend Puget Sound Regional PIC Workshops hosted by DOH Included in progress reports Task 4: Water Quality Fieldwork 4.1 PIC Field work Local health jurisdiction staff from Mason County will conduct shoreline water samples and pollution investigations to identify sources of E. coli bacteria. Once a source is identified, the LHJs will conduct parcel surveys, and work with homeowner on corrective action(s) to mitigate the source. All pollution identification data paid for by the grant will be shared with state or federal agencies upon request. Within the PIC project area Mason County will conduct pollution source follow-up, technical assistance, and enforcement. HCCC Contract Agreement—Exhibit A Page 8 An updated Phase 5 Workplan will be developed before fieldwork initiates (see Phase 4 Workplan). At the start of each phase, Guidance Group partners assess current water quality conditions (shellfish bed downgrades, parcel closures, and other known pollution hotspots) to determine the Priority Areas of focus for upcoming PIC work and the current issues to address in each area. The updated list of Priority Areas will be documented in the Phase 5 Workplan. Shellfish bed upgrades will be targeted in: - Mason County: 186 acres total o Hood Canal 6 - Tahuya: 30.7 acres (restricted area) o Annas Bay: 155 acres (conditional closure area) HCRPIC Program partners adhere to technical guidelines and procedures described in the Quality Assurance Project Plans (QAPPs) approved under each phases’ NEP grants (Phase 3 QAPP; Phase 4 QAPP Addendum) and outlined in the program’s Workplan and Field Guide. The HCRPIC Field Guide, based on QAPP approved protocols, was established in Phase 3, updated in Phase 4, and will be assessed for any necessary updates at the start of Phase 5 based on the new Phase 5 QAPP. The HCPRIC Program Field Guide includes protocols for: water quality standards and criteria, monitoring data collection and management, water sample collection and chain of custody for transporting samples, pollution hotspot investigation process and prioritization, property inspection instructions and rating classifications, dye testing determination matrix, pollution source correction recommendations and resources, and reporting. Task 4 Deliverables: Task Deliverable Description Due Date 4.1 PIC Data Reports: 1. Provide verbal updates of water quality work and progress toward deliverables at Guidance Group meetings (reported in meeting summaries), and 2. Submit regular data reports to HCRPIC Program coordinators (format and frequency to be determined in Ph. 5 Workplan). PIC Fieldwork deliverables: - Mason Co. PIC - 186 acres of shellfish growing areas upgraded - 20 closed parcels opened - 5 miles shoreline surveyed - 500 samples collected - # hotspots identified/ closed - 75 parcel surveys - # dye tests conducted - # Ag pollutions sites referred - # OSS failures 1. At Guidance Group meetings (dates TBD) 2. At least semi- annually (dates TBD); Final data due May 30, 2027 HCCC Contract Agreement—Exhibit A Page 9 - # OSS repairs Task 5: Outreach & Education 5.1 OSS Maintenance Rebates Mason County will distribute OSS maintenance rebates for OSS pumping, inspections, and small repairs to eligible property owners in priority areas. Rebate Program Guidelines Guidelines for OSS Maintenance Rebates established in the Phase 4 Workplan will be re-visited and updated with new goals and protocols based on lessons learned, and target areas set based on the Ph. 5 Priority Areas, and any current OSS Operations and Maintenance Program priorities for each local health jurisdiction. The HCPIRC Guidance Group will revisit program guidelines regarding eligibility, rebate amount, and rebate processing to maximize efficient use of these funds. Data will be collected to track rebate effectiveness over time. For each rebate, an application form, receipt, and pumping/inspection report are required to be submitted and included with invoices. Task 5 Deliverables: Task Deliverable Description Due Date 5.1 1. OSS Maintenance Rebates distributed: - Mason Co.: 50 2. OSS rebate form, receipt, and pumping/ inspection report submitted with each rebate, and included in invoices. 1. May 30, 2027 2. Included with invoices Project Budget Hood Canal Regional Pollution Identification and Correction Program – Phase 5 Task 2: Data Reporting Personnel EH Specialist $51.71 @ 28.31 hours $36.67 Sal-$15.04 benefits $ 1,464.00 Personnel Subtotal $ 1,464.00 Other Costs Insert category Description $ Insert category Description $ Other Costs Subtotal $ - Indirect Costs 19.37% of Salary $ 201.00 HCCC Contract Agreement—Exhibit A Page 10 Task 2 Subtotal $ 1,665.00 Task 3: HCRPIC Program Coordination and Administration Personnel EH Specialist $51.71 @ 526 hours $36.67 Sal-$15.04 benefits $ 27,199.00 Finance Manager 79.20 @ 100 hours $58.11 Sal-$21.09 Benefits $ 7,920.00 EH Supervisor $62.92 @ 100 hours $47.29 Salary-$15.63 Benefits $ 6,292.00 Personnel Subtotal $ 41,411.00 Other Costs Insert category Description $ Insert category Description $ Other Costs Subtotal $ - Indirect Costs 19.37% of Salary $ 5,764.00 Task 3 Subtotal $ 47,175.00 Task 4: Water Quality Fieldwork Personnel EH Specialist $51.71 @ 4934 hours $36.67 Sal-$15.04 benefits $ 255,137.00 Personnel Subtotal $ 255,137.00 Other Costs Lab Analysis 500 samples @ $40 each $ 20,000.00 Materials Sampling and other materials $ 1,750.00 Other Costs Subtotal $ 21,750.00 Indirect Costs 19.37% of Salary $ 35,023.00 Task 4 Subtotal $ 311,910.00 Task 5: Outreach & Education Personnel EH Specialist $51.71 @ 100 hours $36.67 Sal-$15.04 benefits $ 5,171.00 Clerical $53.34 @ 60 Hours 37.87 Salary-$14.37 Benefits $ 3,200.00 Personnel Subtotal $ 8,371.00 Other Costs Postage Mailings $ 750.00 Rebates 50 rebates @ $350 each $ 17,500.00 Other Costs Subtotal $ 18,250.00 HCCC Contract Agreement—Exhibit A Page 11 Indirect Costs 19.37% of Salary $ 1,129.00 Task 5 Subtotal $ 27,750.00 Subtotals Personnel Total $ 306,383.00 Other Costs Total $ 40,000.00 Indirect Costs 19.37% $ 42,117.00 Grand Total $ 388,500.00 Compensation: The Consultant shall be compensated under this agreement in an amount not to exceed: $388,500. Submit monthly invoices by the 15th of the following month. Expenses are payable with prior authorization from HCCC project manager, and contingent upon satisfactory progress reporting toward completion of project deliverables. Consultant shall submit the final invoice, or any claims for payments not already made, no later than 30 days from the expiration or termination of the agreement. Travel: If claiming mileage Consultant will submit a Mileage Report for Reimbursement with invoice. Consultant may use their own report, or use HCCC’s consultant mileage report. Mileage and travel costs will be reimbursed at current federal rates or allowances. Contract Duration Date The effective date is the date the contract is signed by all parties and ends Jun 30, 2027. Consultant Checklist Consultant will complete and provide requested information on Exhibit B. Contract Representatives HCCC Representatives: David Dicks, Executive Director Hood Canal Coordinating Council 17791 Fjord Drive, NE Suite 118 Poulsbo, WA 98370-8430 206-550-2685 ddicks@hccc.wa.gov Project Manager: Haley Harguth, Ecosystem Planning Director Hood Canal Coordinating Council 17791 Fjord Drive, NE Suite 118 HCCC Contract Agreement—Exhibit A Page 12 Poulsbo, WA 98370-8430 hharguth@hccc.wa.gov 360-328-4625 Contracting & Fiscal Support: Katie Champlin, Grant Manager Hood Canal Coordinating Council 17791 Fjord Drive, NE Suite 118 Poulsbo, WA 98370-8430 kchamplin@hccc.wa.gov 564-245-0506 Additional Administrative Support: Jennifer Poole, Director of Operations jpoole@hccc.wa.gov 360-900-9063 mobile 360-394-0046 office Contractor Representative(s): Noah Roland, Environmental Health Specialist Mason County Public Health 415 N. 6th Street Shelton, WA 98584 NRoland@masoncountywa.gov 360-427-9670 ext. 511 Project Manager: Vladimir Nekrutenko, Environmental Health Supervisor Mason County Public Health 415 N. 6th Street Shelton, WA 98584 VNekrutenko@masoncountywa.gov 360-427-9670 ext. 122 HCCC & Mason County Public Health Agreement – Exhibit B EXHIBIT B SUBRECIPEINT CHECKLIST Business Identifiers Subrecipient or Contractor/Consultant Determination: According to 2 CFR 200 Subpart D, HCCC has determined that you are a Subrecipient. Subrecipient Business Name: Mason County Public Health Unique Entity Identifier (UEI) Number: 069 580 751 Washington State UBI: 232 002 101 Federal Tax ID No (EIN): 91-6001354 Washington Business Type: Local Government Certifications OMWBE*: If certified by Washington State’s Office of Minority and Women Owned Business Enterprise (OMWBE) www.omwbe.wa.gov, indicate certification type and number: • Certification Type(s): Not certified • Certification Number(s): *Pursuant to a class exception issued March 17, 2025, the EPA is suspending actions related to 40 CFR Part 33 including recipient reporting, compliance, enforcement actions, and the requirement to collect EPA Form 5700-52A MBE/WBE as a condition of closeout. HCCC may collect this information for reference. Veteran Owned Business: If certified as Veteran Owned Business, indicate certification program or type and number: • Certification Type(s): Not certified • Certification Number(s): Subrecipient provides the following: □ IRS Form W-9 □ Copy of business card, if available □ Copy of licenses or permits, if required for services □ Certificate(s) of Insurance, as specified/required by terms of Agreement, to be in effect for the entire term of the Agreement. May include: o Commercial General Liability, naming HCCC as additional insured o Commercial Auto Liability (if claiming mileage) o Professional Liability Insurance (for certain professional services) o Workers’ Compensation Insurance HCCC Staff verify the following, and may ask for verification from Subrecipient: □ Business website (link to website): □ Confirm Active status with WA Secretary of State. □ Confirm WA Dept. of Revenue account is Active. HCCC & Mason County Public Health Agreement – Exhibit B □ Confirm Workers Compensation Coverage is current with WA Labor & Industries (LNI) or status exempt if no ‘workers’. □ Confirm contractor is not debarred (WA LNI “Verify a Contractor”). □ Confirm professional licenses are current/active, if applicable. Federal/State Pass-Through Information Project Name: Hood Canal Regional Pollution Identification and Correction Program (HCRPIC), Phase 5 Funding Source(s): Environmental Protection Agency (passed through) Washington State Department of Health (DOH) Federal Funding Reference: Federal Award Identification No (FAIN): PC-01J89801-3 Federal Funding Source Award Date: 5/30/2024; End Date: 6/30/2027 Catalog of Federal Domestic Assistance No. (CFDA): 66.123 CFDA Program Title: Puget Sound Action Agenda: Technical Investigations and Implementation Assistance Program HCCC & WA Dept. of Health Agreement: Period of Performance: Date of Execution: 5/8/2025; End Date: 6/30/2027 DOH Contract No.: CBO31198-0 DOH Contract Manager: Megan Schell; megan.schell@doh.wa.gov; 360-236-3307 Note: This award is not for R&D (research and development). Additional Terms, Conditions & Requirements of this Subaward: Subrecipient is hereby provided with: • Exhibit A EPA Terms and Conditions, Programmatic Conditions, as applicable, of the HCCC & WA DOH Agreement CBO31198-0, pages 23-32 of 61, at: https://hcccwagov.box.com/s/t3u3ew1qyzfaa5icfmm7w38gppqh14x7 • EPA General Terms and Conditions effective October 1, 2024 or later, at: https://www.epa.gov/system/files/documents/2024- 10/fy_2025_epa_general_terms_and_conditions_effective_october_1_2024_or_later.pdf Mason County Agenda Request Form To: Board of Mason County Commissioners Item No. From: Ian Tracy Ext:544 Department: Public Health Briefing: ☒ Action Agenda: ☐ Public Hearing: ☐ Special Meeting: ☐ Briefing Date(s): April 6, 2026 Agenda Date(s): Internal Review: ☒ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other (Please ensure proper internal review channels have been followed, this is the responsibility of the requesting Department) Item: Permission to add one temporary project-limited Environmental Health Specialist position Background/Executive Summary: With the addition of the contract with the Hood Canal Coordinating Council, we will have more water quality grant funding than we can spend with our existing staff. We are requesting permission to hire a temporary, project-limited position to meet our needs. Our Current Water Quality Grants: • South Sound Shellfish: $248,000 Expires 1/31/2027(Extention to Sept 2027 expected) • Puget Sound Partnership: $214,474 Expires 6/30/2027 • Mason Conservation District: $57,480 Expires 6/30/2027 • INCOMING Hood Canal Coordinating Council: $388,500 Expires 6/30/2027 Associated Costs/Budget Impact (amount, funding source, budget amendment, etc.): Depends on selected candidate. Position will be grant funded. Public Outreach: Job Posting Requested Action: Permission to hire one temporary project-limited Environmental Health Specialist. Attachment(s): N/A Mason County Administrator 411 N 5th Street Shelton, WA 98584 (360) 427-9670 ext. 419 Mason County Commissioner Briefing Items from County Administrator Support Services April 6, 2026 Specific Items for Review → Fund 117 and 164 signatures update – McKenzie Smith → RCO Grant for MCRA turf field replacement – Bud Olson → Wake-enhanced motorboat operation Ordinance – Travis Adams Administrator Updates Commissioner Discussion Mason County Agenda Request Form To: Board of Mason County Commissioners Item No. From: Cassidy Krall for John Taylor Ext: 535 Department: Parks & Trails Briefing: ☒ Action Agenda: ☒ Public Hearing: ☐ Special Meeting: ☐ Briefing Date(s): April 6, 2026 Agenda Date(s): April 14, 2026 Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other (This is the responsibility of the requesting Department) Item: MCRA Turf Field – Grant Application Background/Executive Summary: The Mason County Parks Department was awarded an RCO grant in 2012 to install 2 turf baseball infields at the Mason County Recreation Area in Shelton. At that time, it was understood we would need to replace the turf at the end of its life span, which was calculated to be approximately 12 years, or 15 years max. We need to replace the first two fields we had installed which are turf fields #2 and #3. Turf fields #6 and #7 were not installed until 2016 from another RCO grant, those will need to be replaced in the next few years as well but not at this time. The Parks maintenance crew have been having to do patchwork to the turf already and as you will see in the attached photos the evidence of heavy wear and tear, holes, etc. which are posing a safety hazard for the players. MCRA has a ton of foot traffic through the spring and summer months. Our local youth leagues between the elementary, middle, and high school all come to use these fields every single year and they pay for them. Other background clarification – the Sandhill County Park is the Belfair baseball field complex. Due to the clay-like soil that was brough there many years ago, we are unable to install turf to fields 4-7 because the fields to not drain the way they are supposed to. It may be possible for fields 1-3 on the opposite side of the road, but MCRA is needing replaced what is already here as stated the understanding years ago would be to maintain and replace when the turfs life span came to an end. Though John Taylor is actively entertaining the idea of a multipurpose field at Sandhill to have a place for the youth soccer that would be a more appropriate area of play that would not continue to damage the baseball outfields in the fall. Budget Impact (amount, funding source, budget amendment, etc.): Approximately $288,656 per infield. The grant would require a 40% match, likely out of REET funds. Public Outreach: Cassidy e-mailed youth and adult leagues for support letters Requested Action: Approval to move forward with the RCO grant application for replacing 2 turf fields at MCRA. Attachment(s): Photos of the turf, and quote information Mason County Agenda Request Form To: Board of Mason County Commissioners Item No. From: Tra vis Adams Ext: 530 Department: Support Services Briefing: ☒ Action Agenda: ☐ Public Hearing: ☐ Special Meeting: ☐ Briefing Date(s): 4/6/2026 Agenda Date(s): TBD Internal Review: ☐ Finance ☐ Human Resources ☒ Legal ☐ IT ☐ Risk ☐ Other (Please ensure proper internal review channels have been followed, this is the responsibility of the requesting Department) Item: Wake Boat Ordinance with Legal Review Background/Executive Summary: The Board of County Commissioners has received complaints regarding wake-enhanced motorboat operation causing property damage to shoreline property. The Mason County Code does not currently have any Ordinance surrounding the use of wake-enhanced motorboats. This Ordinance would ensure proper wake-enhanced motorboat operation occurs in a safe environment where no threat to property or life is present. Associated Costs/Budget Impact (amount, funding source, budget amendment, etc.): N/A Public Outreach: Requested Action: Set a public hearing date on the proposed Ordinance. Attachment(s): Wake Boat Ordinance with Legal Review Chapter 9.04 MCC – Motorboats 9.04.4XX Wake-Enhanced Motorboat Operation A. Purpose. The purpose of this section is to regulate wake-enhanced motorboat operation on lakes within Mason County in order to protect shoreline property, aquatic habitat, water quality, and public safety, while allowing such operation only where lake depth and configuration can reasonably accommodate enhanced wake activity without causing undue harm. B. Definitions. Wake boat. A motorized watercraft that is designed or operated to intentionally create an enhanced wake, including but not limited to vessels equipped with ballast tanks, ballast bags, or wake-shaping devices such as surf gates, wake plates, trim tabs, or similar devices intended to increase, shape, or redirect wake size. Wake-enhanced operation. Operation of a wake boat while ballast tanks or ballast bags are filled or partially filled, wake-shaping devices are deployed or engaged, or the vessel is operated in a manner intended to maximize wake size or surfable wave characteristics. Ordinary operation. Operation of a vessel without intentionally enhancing wake size, including operation with ballast systems emptied and wake-shaping devices disengaged. Shoreline. The ordinary high water mark of a lake, including adjacent docks, piers, bulkheads, or shoreline stabilization structures. C. General Prohibition. Wake-enhanced operation of a wake boat is prohibited on all lakes within Mason County unless the lake meets the eligibility criteria set forth in subsection D of this section. D. Eligible Lakes for Wake-Enhanced Operation Wake-enhanced operation may occur only on lakes that meet all of the following criteria: • The lake contains sufficient open-water area located at least two hundred fifty (250) feet from the shoreline, where the water depth is twenty (20) feet or greater; • Wake-enhanced operation may occur only within areas that are both at least two hundred fifty (250) feet from the shoreline and twenty (20) feet or greater in depth; • The size, shape, and configuration of the lake must reasonably allow wake-enhanced operation to occur within such areas without requiring repeated or continuous operation within areas that do not meet these criteria. Lakes that do not meet all of the above criteria shall not support wake-enhanced operation. E. Relationship to Other Restrictions. Nothing in this section authorizes wake-enhanced operation on any lake otherwise restricted by ordinance, resolution, or state law. F. Allowed Operation. Nothing in this section prohibits: Ordinary operation of wake boats with ballast systems emptied and wake-shaping devices disengaged; Operation of motorboats not engaged in wake-enhanced operation; or Lawful boating activities otherwise permitted under Chapter 9.04 MCC. G. Determination and Enforcement. This section shall be enforced by the Mason County Sheriff or other authorized enforcement personnel. Determination of whether a lake meets the eligibility criteria may be based on published bathymetric data, government-issued depth maps or studies, or other reliable technical information. Observation of deployed ballast systems, wake-shaping devices, or wake characteristics consistent with wake-enhanced operation may constitute probable cause for enforcement. A violation of this section constitutes a violation of Chapter 9.04 MCC and is subject to the penalties provided therein. H. Education and Signage. The County may provide signage at public boat launches and educational materials describing wake-enhanced operation restrictions and eligibility criteria.