HomeMy WebLinkAbout2026/03/17 - Regular PacketBoard of Mason County Commissioners
Draft Meeting Agenda
Commission Chambers
411 N 5th St, Shelton, WA 98584
March 17, 2026
9:00 a.m.
March 17.2
Commission meetings are live streamed at http://www.masonwebtv.com/
Regular Commission business meetings will be held in-person and via Zoom.
Please click the Zoom meeting link posted on the Mason County homepage and use the “raise hand” feature to be recognized
by the Chair to provide comment and testimony. Public comment and testimony can be provided in-person, via e-mail at
msmith@masoncountywa.gov; mail in to the Commissioners’ Office at 411 N 5th St, Shelton, WA 98584; or call (360) 427-
9670 ext. 419. If you need to listen to the Commission meeting via telephone, please provide your telephone number to the
Commissioners’ Office no later than 4:00 p.m. the Friday before the meeting.
1. Call to Order
2. Pledge of Allegiance
3. Roll Call
4. Correspondence and Organizational Business
4.1 Correspondence
4.2 Spring Vegetation Management News Release
4.3 Solid Waste Free Dump Vouchers News Release
4.4 Timberland Regional Library 2025 Annual Report by Brian Mittge
5. Open Forum for Citizen Input
Please see above options to provide public comment; 3 minutes per person, 15-minute time limit.
6. Adoption of Agenda
Items appearing on the agenda after “Item 10. Public Hearings” may be acted upon before 9:15 a.m.
7. Approval of Minutes – March 2 and 9, 2026, Briefing Minutes and March 3, 2026, Regular Minutes
8. Approval of Action Agenda
Items listed under “Action Agenda” may be enacted by one motion unless a Commissioner or citizen requests an item be
removed from the Action Agenda and considered a separate item.
8.1 Approval of Warrants and Treasurer Electronic Remittances
Claims Clearing Fund Warrant # 8112815-8113091 $ 759,159.08
Direct Deposit Fund Warrant # 124254-124662 $ 975,845.28
Salary Clearing Fund Warrant # 7009531-7009570 $1,289,283.87
Treasurer Electronic Remittance $ 462,655.49
8.2 Approval to purchase the Time & Attendance Module from Tyler Technologies out of the Information
Technology Fund, and approval of a budget amendment for the purchase.
8.3 Approval to execute the “Notification of Final Cost” of County Road Construction projects completed in 2025
performed by county forces.
8.4 Approval of the Interlocal Agreement between Thurston-Mason Behavioral Health Administrative Service
Organization (TMBH-ASO) and Mason County to allow TMBH-ASO to fund judicial services provided by
Mason County for individuals detained due to behavioral health disorders at $817 per case not to exceed
$175,000 for a period of January 1, 2026, through December 31, 2026.
March 17, 2026 | Page 2 of 3
8.5 Approval of the Resolution amending Resolution 2025-003 Changing the Compensation Benchmark for the
Chief Deputy Prosecuting Attorney Salary.
8.6 Approval of the purchase of the upgraded body worn cameras through Brite up to the estimated cost of
$74,442.43 and approval of the potential one-for one match for the Small Rural Tribal (SRT) Body Worn
Camera Program grant in the amount of $13,198.72.
8.7 Approval of the following 2026 Mason County Heritage Grants: Harstine Island Community Club in the
amount of $4,000.00; Mason Forest Festival in the amount of $4,000.00; Mason County Historical Society in
the amount of $3,675.38; McReavy House Museum of Hood Canal in the amount of $288.31; Skokomish
Grange No. 379 in the amount of $288.31; and South Sound Fruit Society in the amount of $3,748.00.
8.8 Approval for the Chair to electronically sign the Annual Certification for Calendar Year 2025; Certification of
Expenditures for Traffic Law Enforcement – 2025; and Certification for Expenditures for Fish Passage Barrier
Removal – 2025 through the CRAB’s reporting system (CARS).
8.9 Approval of the Private Line Occupancy Permit granting permission for the proposed septic transport line to
cross under North Shore Road for address 8101 NE North Shore Road, parcel 22217-50-00020 to parcel
22217-24-00080.
8.10 Approval to appoint Terri Prather to the Solid Waste Advisory Committee (SWAC) for a three-year term
expiring March 17, 2029, to represent District 2/Citizen.
8.11 Approval of Amendment no. 3 in the amount of $102,500 to contract #K2620 with the Washington State
Conservation Commission for the Voluntary Stewardship Program (VSP), and approval of the interlocal
agreement Amendment no. 7 to contract #19-053 with Mason Conservation District as the lead entity on the
contract.
8.12 Approval of appointing Layre Parkins to the Lewis-Mason-Thurston Area Agency on Aging (LMTAAA)
advisory board for a two-year term expiring March 17, 2028.
8.13 Approval to appoint Wes Martin, Judy Scott, and Pamela Schlauderaff to the Mason Transit Authority (MTA)
Board for four-year terms expiring December 31, 2030.
8.14 Approval of Amendment no. 1 to the American Rescue Plan Act (ARPA) contract with the Economic
Development Council (EDC) of Mason County for the purpose of reopening the original contract for the
Regional Economic Competitiveness Study Project and extending the agreement term through April 30, 2026;
reallocation of $17,483.79 in remaining ARPA funds to the Governmental Operations and salaries and benefits
for law and justice project; and a budget amendment to Superior Court in the amount of $14,551 for the
purpose of expending the remaining Local Assistance and Tribal Consistency Fund (LATCF) funds on eligible
court remodel costs.
8.15 Approval of the revised precinct boundaries and new precincts.
8.16 Approval of the Treatment Sales Tax (TST) contracts with Northwest Resources II Social Opportunity Services
(SOS) for $201,380; Olympic Health & Recovery Services (OHRS) Jail Peer medications for opioid use
disorder (MOUD/Re-entry) for $50,971; and OHRS Co-Responder Program for $207,243.
8.17 Approval of the Teamsters Union Local No. 252 and Mason County General Services Collective Bargaining
Agreement (CBA) for January 1, 2026, through December 31, 2028.
8.18 Approval of the Resolution stating compliance with the Supreme Court ruling on standards for Indigent
Defense caseloads.
9. Other Business (Department Heads and Elected Officials)
10. 9:15 a.m. Public Hearings and Items Set for a Certain Time
Please see above options to provide public testimony; 10 minutes per person.
10.1 Public Hearing to consider rezoning two parcels, parcel no. 32007-11-90110 and 32007-11-90112, totaling
2.63 acres, from Commercial Industrial (CI) to Neighborhood Residential (NR) in the Shelton Urban Growth
Area (UGA). Staff: Kell Rowen
10.2 Public Hearing to consider adopting the 5-Year Local Homeless Housing Plan (2025-2030). Staff: Melissa
Casey
March 17, 2026 | Page 3 of 3
10.3 Public Hearing to consider renaming the Purdy Creek Bridge to the Senator Tim Sheldon Bridge. Staff: Travis
Adams
11. Board’s Calendar and Reports
12. Adjournment
Board of Mason County Commissioners
Draft Meeting Agenda
Commission Chambers
411 N 5th St, Shelton, WA 98584
March 17, 2026
9:00 a.m.
Commission meetings are live streamed at http://www.masonwebtv.com/
Regular Commission business meetings will be held in-person and via Zoom.
Please click the Zoom meeting link posted on the Mason County homepage and use the “raise hand” feature to be recognized
by the Chair to provide comment and testimony. Public comment and testimony can be provided in-person, via e-mail at
msmith@masoncountywa.gov; mail in to the Commissioners’ Office at 411 N 5th St, Shelton, WA 98584; or call (360) 427-
9670 ext. 419. If you need to listen to the Commission meeting via telephone, please provide your telephone number to the
Commissioners’ Office no later than 4:00 p.m. the Friday before the meeting.
1. Call to Order
2. Pledge of Allegiance
3. Roll Call
4. Correspondence and Organizational Business
4.1 Correspondence
4.2 Spring Vegetation Management News Release
4.3 Solid Waste Free Dump Vouchers News Release
4.4 Timberland Regional Library 2025 Annual Report by Brian Mittge
5. Open Forum for Citizen Input
Please see above options to provide public comment; 3 minutes per person, 15-minute time limit.
6. Adoption of Agenda
Items appearing on the agenda after “Item 10. Public Hearings” may be acted upon before 9:15 a.m.
7. Approval of Minutes – March 2 and 9, 2026, Briefing Minutes and March 3, 2026, Regular Minutes
8. Approval of Action Agenda
Items listed under “Action Agenda” may be enacted by one motion unless a Commissioner or citizen requests an item be
removed from the Action Agenda and considered a separate item.
8.1 Approval of Warrants and Treasurer Electronic Remittances
Claims Clearing Fund Warrant # 8112815-8113091 $ 759,159.08
Direct Deposit Fund Warrant # 124254-124662 $ 975,845.28
Salary Clearing Fund Warrant # 7009531-7009570 $1,289,283.87
Treasurer Electronic Remittance $ 462,655.49
8.2 Approval to purchase the Time & Attendance Module from Tyler Technologies out of the Information
Technology Fund, and approval of a budget amendment for the purchase.
8.3 Approval to execute the “Notification of Final Cost” of County Road Construction projects completed in 2025
performed by county forces.
8.4 Approval of the Interlocal Agreement between Thurston-Mason Behavioral Health Administrative Service
Organization (TMBH-ASO) and Mason County to allow TMBH-ASO to fund judicial services provided by
Mason County for individuals detained due to behavioral health disorders at $817 per case not to exceed
$175,000 for a period of January 1, 2026, through December 31, 2026.
8.5 Approval of the Resolution amending Resolution 2025-003 Changing the Compensation Benchmark for the
Chief Deputy Prosecuting Attorney Salary.
March 17, 2026 | Page 2 of 2
8.6 Approval of the purchase of the upgraded body worn cameras through Brite up to the estimated cost of
$74,442.43 and approval of the potential one-for one match for the Small Rural Tribal (SRT) Body Worn
Camera Program grant in the approximate amount of $38,000.
8.7 Approval of the following 2026 Mason County Heritage Grants: Harstine Island Community Club in the
amount of $4,000.00; Mason Forest Festival in the amount of $4,000.00; Mason County Historical Society in
the amount of $3,675.38; McReavy House Museum of Hood Canal in the amount of $288.31; Skokomish
Grange No. 379 in the amount of $288.31; and South Sound Fruit Society in the amount of $3,748.00.
8.8 Approval for the Chair to electronically sign the Annual Certification for Calendar Year 2025; Certification of
Expenditures for Traffic Law Enforcement – 2025; and Certification for Expenditures for Fish Passage Barrier
Removal – 2025 through the CRAB’s reporting system (CARS).
8.9 Approval of the Private Line Occupancy Permit granting permission for the proposed septic transport line to
cross under North Shore Road for address 8101 NE North Shore Road, parcel 22217-50-00020 to parcel
22217-24-00080.
8.10 Approval to appoint Terri Prather to the Solid Waste Advisory Committee (SWAC) for a three-year term
expiring March 17, 2029, to represent District 2/Citizen.
8.11 Approval of Amendment no. 3 in the amount of $102,500 to contract #K2620 with the Washington State
Conservation Commission for the Voluntary Stewardship Program (VSP), and approval of the interlocal
agreement Amendment no. 7 to contract #19-053 with Mason Conservation District as the lead entity on the
contract.
8.12 Approval of appointing Layre Parkins to the Lewis-Mason-Thurston Area Agency on Aging (LMTAAA)
advisory board for a two-year term expiring March 17, 2028.
8.13 Approval to appoint Wes Martin, Judy Scott, and Pamela Schlauderaff to the Mason Transit Authority (MTA)
Board for four-year terms expiring December 31, 2030.
8.14 Approval of Amendment no. 1 to the American Rescue Plan Act (ARPA) contract with the Economic
Development Council (EDC) of Mason County for the purpose of reopening the original contract for the
Regional Economic Competitiveness Study Project and extending the agreement term through April 30, 2026;
reallocation of $17,483.79 in remaining ARPA funds to the Governmental Operations and salaries and benefits
for law and justice project; and a budget amendment to Superior Court in the amount of $14,551 for the
purpose of expending the remaining Local Assistance and Tribal Consistency Fund (LATCF) funds on eligible
court remodel costs.
9. Other Business (Department Heads and Elected Officials)
10. 9:15 a.m. Public Hearings and Items Set for a Certain Time
Please see above options to provide public testimony; 10 minutes per person.
10.1 Public Hearing to consider rezoning two parcels, parcel no. 32007-11-90110 and 32007-11-90112, totaling
2.63 acres, from Commercial Industrial (CI) to Neighborhood Residential (NR) in the Shelton Urban Growth
Area (UGA). Staff: Kell Rowen
10.2 Public Hearing to consider adopting the 5-Year Local Homeless Housing Plan (2025-2030). Staff: Melissa
Casey
10.3 Public Hearing to consider renaming the Purdy Creek Bridge to the Senator Tim Sheldon Bridge. Staff: Travis
Adams
11. Board’s Calendar and Reports
12. Adjournment
MASON COUNTY
TO: Board of Mason County Commissioners
Reviewed
FROM: Kariann Rutledge Ext. 380
DEPARTMENT: Support Services Action Agenda
DATE: March 17, 2026 No. 4.1
ITEM: Correspondence
4.1.1 Received Mason County Transit Authority Board Applications from Juli Tuson,
Patrick Obrien and Lyndsey Sapp.
4.1.2 Received Timberland Regional Library Board of Trustees Application from Dr.
Deborah Nedelcove.
4.1.3 Received Letter from Federal Energy Regulatory Commission regarding Spillway
Joint Spalling and Delamination Repair Plan, Cushman No. 1 Development,
Cushman Project.
4.1.4 Received Local Authority Renewal Notice from The Liquor & Cannabis Board.
4.1.5 Received Solid Waste Advisory Committee Application from Terri Prather.
4.1.6 Received Letter from Military Department Emergency Management Division
regarding Mason County’s Disaster Grant.
4.1.7 Received Notice of SEPA Issuance Comment Period Mitigated Determination of
Nonsignificance (MDNS) from CES Northwest Incorporated.
4.1.8 Received Notice of Special Occasion License Application from NORTH MASON
ROTARY CLUB and multiple from THE MCREAVY HOUSE MUSEUM OF
HOOD CANAL.
4.1.9 Received Notice of Liquor License Applications from BROTHERS OWLHOUSE
LLC and IL CANALE LLC.
Attachments: Originals on file with the Clerk of the Board.
Entry #: 68 - Mason County Transit Authority Board Status: Submitted Submitted: 2/27/2026 9:46 AM
Advisory Board Name:
Mason County Transit Authority Board
Name:
Juli Tuson
Today's Date:
2/27/2026
Address
Voting Precinct:
Phone
(
Email
Community Service:
Our Community Credit Union Associate Board Member
(former Supervisory Committee), Volunteer for events around
County (ie Oysterfest, Centennial Guild, etc).
Employment:
Semi-retired. Current Mason PUD 3 Commissioner. Former
procurement manager mainly in the forest products
industry/manufacturing with a couple of years in government
procurement.
What do you perceive is the role or purpose of this advisory board?
The role of the board is to provide governance—defining policy, approving the budget, setting priorities, and overseeing the
operations. The board hires, evaluates and provides direction to the General Manager; they do not participate in day-to-day
activities.
What interest or skills do you wish to offer this advisory board?
I am interested in keeping Mason County residents connected to jobs, educations, medical care, etc,; driving economic growth in
our region; and maintaining fiscal and environmental stewardship. My current board experience gives me a head start and will be
an asset to the MTA Board. In addition to procurement, my career included leadership in safety, personal development,
budgeting and fiscal responsibility. These skills will be invaluable in shaping policy and providing direction for the MTA.
List any financial, professional, or voluntary affiliations that could create a potential conflict of interest:
None.
Required Training:
Participation is dependent on attending certain trainings such as the Open Public Meetings Act (OPMA)
and Public Records Act (PRA) trainings at no cost to you. Will you be able to attend such trainings?
Yes or No:
Yes
How much time can you commit to
this advisory board:
Weekly
Are you a U.S. citizen and
Mason County resident?
Yes
*For Civil Service applications ONLY, what
is your political party?
Received 2/27/26Commissioners Randy Neatherlin,Sharon Trask and Pat Tarzwell.Travis Adams, McKenzie Smith,Tracy Becht
Entry #: 69 - Mason County Transit Authority Board Status: Submitted Submitted: 2/27/2026 10:29 AM
Advisory Board Name:
Mason County Transit Authority Board
Name:
Patrick OBrien
Today's Date:
2/27/2026
Address
Voting Precinct:
Phone
(
Email
Community Service:
Board Chair MCFD 17 since 2016, Commissioner for MCFD18
since merger on 1/1/26
Employment:
Retired since 2015, VP Marketing, Ryder ACD 1972-1996,
President Selland Auto 96-99, Boydstun Metal Works 99-2009,
Delavan Industries 2009-2015
What do you perceive is the role or purpose of this advisory board?
To review equipment utilization, review equipment, review routes, review operations, advise when relevant
What interest or skills do you wish to offer this advisory board?
Lots of equipment knowledge, worked with Teamsters for years, advise on operations
List any financial, professional, or voluntary affiliations that could create a potential conflict of interest:
None
Required Training:
Participation is dependent on attending certain trainings such as the Open Public Meetings Act (OPMA)
and Public Records Act (PRA) trainings at no cost to you. Will you be able to attend such trainings?
Yes or No:
Yes
How much time can you commit to
this advisory board:
Monthly, Weekly
Are you a U.S. citizen and
Mason County resident?
Yes
*For Civil Service applications ONLY, what
is your political party?
Received 2/27/26Commissioners Randy Neatherlin,Sharon Trask and Pat Tarzwell.Travis Adams, McKenzie Smith,Tracy Becht
Entry #: 70 - Mason County Transit Authority Board Status: Submitted Submitted: 2/27/2026 2:12 PM
Advisory Board Name:
Mason County Transit Authority Board
Name:
Lyndsey Sapp
Today's Date:
2/27/2026
Address
Voting Precinct:
Phone
(
Email
Community Service:
Mason County Substance Abuse Prevention Coalition
Mason County Housing and Behavioral Health Advisory Board
Lupus Advocacy and Fundraising for The Lupus Foundation of
America
MCRP Finance Committee
MCRP 35th District Committee
Employment:
Current:
Deputy Mayor, City of Shelton January 6, 2026 - Present
Councilmember City of Shelton May 21, 2024 - Present
No other current employment (Homeschooling mom)
Previous employment:
- Housekeeper for Private Residence 3.5 years
- Warehouse and Clerical Temp at Express Personnel (assigned
to Scholastic Bookfairs in Tumwater, WA) 3 months
- Office Assistant for USDA-NRCS West Remote Sensing Lab
Portland, OR 2 months
- Mail Processor at Wells Fargo Portland, OR 3 months
- Bookbinder III/Fulfillment at Washington State Department of
Printing (Now a division of Enterprise Services) 8 months
- Stock Clerk at Shipwreck Beads 3 months
- Holiday Sales Associate Macy's 1 month (December)
- Transaction Processer at US Bank Portland, OR 9 months
- Caregiver at Carolee's Assisted Care Facility 3 months
- Office Assistant at Washington State Department of Revenue
2+ years, non-consecutive
For more details, please see my LinkedIn page
www.linkedin.com/in/lyndsey-sapp
*Special Note* Previous employment was impacted by health
issues (lupus flares) that are now under control (full remission)
What do you perceive is the role or purpose of this advisory board?
I believe the purpose of this advisory board is to discuss responsible budgeting and policies, ensuring the safety of both
employees and riders. I assume there will also be discussions regarding maintenance, routes, operating hours and more.
Received 03.01.2026Commissioners Randy Neatherlin,Sharon Trask and Pat Tarzwell.Travis Adams, McKenzie Smith,Tracy Becht
What interest or skills do you wish to offer this advisor y board?
I bring unique perspectives as a mother of 6, a person with health challenges who supports the Americans with Disabilities Act, a
former state employee and current elected official. I understand the budgeting process as well as the importance of adopting fair
and sound policies. I will review all documents thoroughly, and research anything that is beyond my current scope of
understanding to gain proper insight. I thrive on data analysis, so please make sure to bring the stats! :-) Reminder: I am applying
to represent my district and the citizens within it. The City representative for this board is Tom Gilmore. Thank you for your
consideration.
List any financial, professional, or voluntar y affiliations that could create a potential conflict of interest:
None that I am aware of
Required Training:
Participation is dependent on attending certain trainings such as the Open Public Meetings Act (OPMA)
and Public Records Act (PRA) trainings at no cost to you. Will you be able to attend such trainings?
Yes or No:
Yes
How much time can you commit to
this advisor y board:
Quarterly, Monthly, Weekly
Are you a U.S. citizen and
Mason County resident?
Yes
*For Civil Service applications ONLY, what
is your political party?
Entry #: 67 - Timberland Regional Library (TRL) Board of Trustees Status: Submitted
Submitted: 2/26/2026 12:21 PM
Advisory Board Name:
Timberland Regional Library (TRL) Board of Trustees
Name:
Dr. Deborah Nedelcove, MHA DC CPHQ CPHRM CHC CPHC
Today's Date:
2/26/2026
Address
Voting Precinct:
Phone
(
Email
Community Service:
Elections office signature checker (5 elections), community
fitness instructor (6 years), free clinic advisor for regulatory,
compliance and privacy policy
Employment:
Chief Compliance Officer, Chief Privacy Officer, VP Risk
Management (Avamere Health Services, LLC), Quality
Improvement Director, U.S. Air Force Veteran
What do you perceive is the role or purpose of this advisory board?
To assist in the preservation and use of the libraries' limited resources to best serve the communities of the TBL regional customer
base and to help guide policy that best serves that community. To ensure that finances and resources are managed in a financially
and fiscally responsible manner and that property is maintained and accessible to all. Also assisting in concepts and strategic
planning for the future of the TBL library resources.
What interest or skills do you wish to offer this advisory board?
Extensive knowledge and experience working with regulatory oversight agencies both federal and state. Strategic planning
experience considering resources availability and limitations. Extensive development, implementation and assessment of policies
and procedures. Project Management and public speaking. Security, privacy, risk management, compliance, and quality
improvement international certifications.
List any financial, professional, or voluntary affiliations that could create a potential conflict of interest:
None
Required Training:
Participation is dependent on attending certain trainings such as the Open Public Meetings Act (OPMA)
and Public Records Act (PRA) trainings at no cost to you. Will you be able to attend such trainings?
Yes or No:
Yes
How much time can you commit to
this advisory board:
Monthly, Weekly
Are you a U.S. citizen and
Mason County resident?
Yes
*For Civil Service applications ONLY, what
is your political party?
Received 2/27/26Commissioners Randy Neatherlin,Sharon Trask and Pat Tarzwell.Travis Adams, McKenzie Smith,Cheryl Heywood, Brenda Lane
Received 2/27/26Commissioners Randy Neatherlin,Sharon Trask and Pat Tarzwell.Travis Adams, McKenzie Smith,FERC
Account Name Location Name
License/Authorization
Portfolio Name License Number Trade Name
Expiration
Date Type Subtype Privilege Name Endorsement Name
ANDERSON RESOURCES INCORPORATED SE 50 SKOOKUM INLET RD, SHELTON, WA, 98584 000996 085344 WALTER DACON WINES 5/31/2026 Liquor Non-Retail Domestic Winery < 250,000
BORDEN, INCORPORATED 3840 E AGATE RD, SHELTON, WA, 98584 007206 355918 AGATE STORE 5/31/2026 Liquor Retail Grocery Store - Beer/Wine
JESALVA IV, INC.24080 N US HWY 101, HOODSPORT, WA, 98548 007741 088583 EL PUERTO DE ANGELES MEXICAN RESTAURANT 5/31/2026 Liquor Retail S/B/W Restaurant Service Bar
ANAYA-SAHAGUN 1, INC 5121 E STATE RT 106, UNION, WA, 98592 008206 355896 2 MARGARITAS 5/31/2026 Liquor Retail S/B/W Restaurant Lounge (+)
SUGAR TAP HOLDINGS, INC.18340 HWY 3 E, ALLYN, WA, 98524 008748 350373 THE BOAT HOUSE ON NORTH BAY 5/31/2026 Liquor Retail S/B/W Restaurant Lounge (-)
FREITAS, NEIL PATRICK 591 E PICKERING RD, SHELTON, WA, 98584 009312 082346 OLYMPIC BAKERY 5/31/2026 Liquor Retail B/W Restaurant - Wine Direct Shipment Receiver- In/Out WA
FREITAS, NEIL PATRICK 591 E PICKERING RD, SHELTON, WA, 98584 009312 082346 OLYMPIC BAKERY 5/31/2026 Liquor Retail Off Premises
JASON & J INVESTMENT CORP.18439 E STATE ROUTE 3, ALLYN, WA, 98524 009354 070381 BEN'S DELI MART 5/31/2026 Liquor Retail Grocery Store - Beer/Wine
HAZY DAZE INC 1982 NE OLD BELFAIR HWY, BELFAIR, WA, 98528, USA 012386 412452 HAZY DAZE 6/30/2026 Cannabis Non-Retail Cannabis Producer Tier 2
HAZY DAZE INC 1982 NE OLD BELFAIR HWY, BELFAIR, WA, 98528, USA 012386 412452 HAZY DAZE 6/30/2026 Cannabis Non-Retail Cannabis Processor
HOT SPRINGS LLC 12900 W SHELTON MATLOCK, SHELTON, WA, 98584 018642 083125 LAKE NAHWATZEL RESORT 5/31/2026 Liquor Retail S/B/W Restaurant Lounge (+)
DAMN GOOD BUD LLC 160 W WESTFIELD CT STE B, SHELTON, WA, 98584-4604, USA 018894 429287 DAMN GOOD BUD, LLC 6/30/2026 Cannabis Non-Retail Cannabis Producer Tier 1
DAMN GOOD BUD LLC 160 W WESTFIELD CT STE B, SHELTON, WA, 98584-4604, USA 018894 429287 DAMN GOOD BUD, LLC 6/30/2026 Cannabis Non-Retail Cannabis Processor
IL CANALE LLC 6871 E STATE ROUTE 106 STE B, UNION, WA, 98592-9744, USA 019909 433789 IL CANALE 5/31/2026 Liquor Retail Tavern - Beer/Wine Direct Shipment Receiver- In/Out WA
IL CANALE LLC 6871 E STATE ROUTE 106 STE B, UNION, WA, 98592-9744, USA 019909 433789 IL CANALE 5/31/2026 Liquor Retail Factory Sealed Containers Takeout
IL CANALE LLC 6871 E STATE ROUTE 106 STE B, UNION, WA, 98592-9744, USA 019909 433789 IL CANALE 5/31/2026 Liquor Retail Growlers Takeout
IL CANALE LLC 6871 E STATE ROUTE 106 STE B, UNION, WA, 98592-9744, USA 019909 433789 IL CANALE 5/31/2026 Liquor Retail Catering
IL CANALE LLC 6871 E STATE ROUTE 106 STE B, UNION, WA, 98592-9744, USA 019909 433789 IL CANALE 5/31/2026 Liquor Retail Off Premises
DIAMOND ACE LLC 450 W ENTERPRISE RD, SHELTON, WA, 98584 021361 436262 DIAMOND ACE LLC 6/30/2026 Cannabis Non-Retail Cannabis Producer Tier 3
DIAMOND ACE LLC 450 W ENTERPRISE RD, SHELTON, WA, 98584 021361 436262 DIAMOND ACE LLC 6/30/2026 Cannabis Non-Retail Cannabis Processor
DOWNTOWN UNION, LLC 5130 E SR 106, UNION, WA, 98592 022512 082522 UNION COUNTRY STORE 5/31/2026 Liquor Retail B/W Restaurant - Beer/Wine Off Premises
Received 03.01.2026Commissioners Randy Neatherlin,Sharon Trask and Pat Tarzwell.Travis Adams, McKenzie Smith,LIQUOR & CANNABIS
Entry #: 71 - Solid Waste Advisory Committee (SWAC)Status: Submitted Submitted: 2/27/2026 2:30 PM
Advisory Board Name:
Solid Waste Advisory Committee (SWAC)
Name:
Terri Prather
Today's Date:
2/27/2026
Address
Voting Precinct:
Phone
(
Email
Community Service:
League of Women Voters Mason County, Capitol Land Trust
Employment:
Retired after 27 years at LOTT Clean Water in Olympia. Last
position Operations and Facilities Director
What do you perceive is the role or purpose of this advisory board?
To help with reviews and recommendations for Mason County for solid waste practices, concentrating on effective and affordable
recycling efforts, and waste reduction goals. Would be very interested in helping with setting up composting program
What interest or skills do you wish to offer this advisory board?
With 27 years at the WWTP in Olympia, I am very interested in any effort to keep our ecology as pristine as possible! I do have a
very good understanding of wastewater treatment and its issues. I do also understand how municipalities and county’s work… I
would be very interested in touring your Belfair Treatment Plant too!
List any financial, professional, or voluntary affiliations that could create a potential conflict of interest:
None
Required Training:
Participation is dependent on attending certain trainings such as the Open Public Meetings Act (OPMA)
and Public Records Act (PRA) trainings at no cost to you. Will you be able to attend such trainings?
Yes or No:
Yes
How much time can you commit to
this advisory board:
Monthly
Are you a U.S. citizen and
Mason County resident?
Yes
*For Civil Service applications ONLY, what
is your political party?
Received 03.01.2026Commissioners Randy Neatherlin,Sharon Trask and Pat Tarzwell.Travis Adams, McKenzie Smith,Wendy Thompson, Richard Dickinson,Kelle Medcalf.
Received 03.01.2026Commissioners Randy Neatherlin,Sharon Trask and Pat Tarzwell.Travis Adams, McKenzie Smith,Jen Beierle, John Taylor.
Received 02.23.2026Commissioners Randy Neatherlin,Sharon Trask and Pat Tarzwell.Travis Adams, McKenzie Smith.
Washington State Liquor and Cannabis Board
Licensing Division: Alcohol Unit
1025 Union Ave SE, P.O. Box 43098
Olympia, WA 98504-3098
Customer Service: (360) 664-1600
Fax: (360) 753-2710 Website: www.lcb.wa.gov
NOTICE OF SPECIAL OCCASION LICENSE APPLICATION
RETURN THIS NOTICE TO: LARESPONSE@LCB.WA.GOV
March 06, 2026
To: MASON COUNTY COMMISSIONERS
Organization Name: NORTH MASON ROTARY CLUB
Organization Address: PO BOX 321, ALLYN, WA 98524-0321
Contact Name: KATIE C LADNER
Contact DOB: 12/28/1971
Contact Phone: 360-710-4554
Special Occasion #: 448362
Event Date(s)/Time: 4/18/2026 – 4/18/2026; 5:00-10:00PM
Event Location(s):
HUB CENTER FOR SENIORS - 111 NE OLD BELFAIR HWY, BELFAIR, WA 98528-9634
A SPECIAL OCCASION LICENSE ALLOWS THE ORGANIZATION TO:
__Sell beer for consumption at the above specified date, time, and location.
__Sell wine for consumption at the above specified date, time, and location.
__Sell spirits by the individual serving for consumption at the above specified date, time, and location.
__Sell beer, wine and spirits in unopened bottles or packages in limited
quantities for off premise consumption at the above specified date, time, and location.
You have 20 days from the date of this notice to provide input regarding this application. If we do not receive a response wi thin
20 days, we will assume you have no objections to the issuance of the license. If you need additional time to respond, you mu st
submit a written request with your reason(s) for an extension of up to 20 days.
1. Do you approve of the applicant? YES____ NO____ 2. Do you approve of the event location? YES____ NO____
If you have indicated disapproval of the applicant, location, or both, please submit a statement of all facts on which your objection(s)
are based.
________________ _______________________________________________________________
Date Signature of Mayor, City Manager, County Commissioner or Designee
Received 03.06.2026
Commissioners Randy Neatherlin,
Sharon Trask and Pat Tarzwell.
Travis Adams, McKenzie Smith,
LIQUOR & CANNABIS
Washington State Liquor and Cannabis Board
Licensing Division: Alcohol Unit
1025 Union Ave SE, P.O. Box 43098
Olympia, WA 98504-3098
Customer Service: (360) 664-1600
Fax: (360) 753-2710 Website: www.lcb.wa.gov
NOTICE OF SPECIAL OCCASION LICENSE APPLICATION
RETURN THIS NOTICE TO: LARESPONSE@LCB.WA.GOV
March 09, 2026
To: MASON COUNTY COMMISSIONERS
Organization Name: THE MCREAVY HOUSE MUSEUM OF HOOD CANAL
Organization Address: 500 SE COLE RD, SHELTON, WA 98584
Contact Name: JAYNI KAMIN
Contact DOB: 1/6/1957
Contact Phone: 3602396790
Special Occasion #: 448464
Event Date(s)/Time: 4/25/2026 – 4/25/2026; 6-10PM
Event Location(s):
ROBINHOOD REVIVAL - 6790 E SR 106, UNION, WA 98592
A SPECIAL OCCASION LICENSE ALLOWS THE ORGANIZATION TO:
__Sell beer for consumption at the above specified date, time, and location.
__Sell wine for consumption at the above specified date, time, and location.
__Sell spirits by the individual serving for consumption at the above specified date, time, and location.
__Sell beer, wine and spirits in unopened bottles or packages in limited
quantities for off premise consumption at the above specified date, time, and location.
You have 20 days from the date of this notice to provide input regarding this application. If we do not receive a response wi thin
20 days, we will assume you have no objections to the issuance of the license. If you need additional time to respond, you mu st
submit a written request with your reason(s) for an extension of up to 20 days.
1. Do you approve of the applicant? YES____ NO____ 2. Do you approve of the event location? YES____ NO____
If you have indicated disapproval of the applicant, location, or both, please submit a statement of all facts on which your objection(s)
are based.
________________ _______________________________________________________________
Date Signature of Mayor, City Manager, County Commissioner or Designee
Received 03.09.2026
Commissioners Randy Neatherlin,
Sharon Trask and Pat Tarzwell.
Travis Adams, McKenzie Smith,
LIQUOR & CANNABIS
Washington State Liquor and Cannabis Board
Licensing Division: Alcohol Unit
1025 Union Ave SE, P.O. Box 43098
Olympia, WA 98504-3098
Customer Service: (360) 664-1600
Fax: (360) 753-2710 Website: www.lcb.wa.gov
NOTICE OF SPECIAL OCCASION LICENSE APPLICATION
RETURN THIS NOTICE TO: LARESPONSE@LCB.WA.GOV
March 10, 2026
To: MASON COUNTY COMMISSIONERS
Organization Name: THE MCREAVY HOUSE MUSEUM OF HOOD CANAL
Organization Address: 500 SE COLE RD, SHELTON, WA 98584
Contact Name: JAYNI KAMIN
Contact DOB: 1/6/1957
Contact Phone: 3602396790
Special Occasion #: 448464
Event Date(s)/Time: 5/27/2026 – 5/27/2026; 6-10PM
Event Location(s):
ROBINHOOD REVIVAL - 6790 E SR 106, UNION, WA 98592
A SPECIAL OCCASION LICENSE ALLOWS THE ORGANIZATION TO:
__Sell beer for consumption at the above specified date, time, and location.
__Sell wine for consumption at the above specified date, time, and location.
__Sell spirits by the individual serving for consumption at the above specified date, time, and location.
__Sell beer, wine and spirits in unopened bottles or packages in limited
quantities for off premise consumption at the above specified date, time, and location.
You have 20 days from the date of this notice to provide input regarding this application. If we do not receive a response wi thin
20 days, we will assume you have no objections to the issuance of the license. If you need additional time to respond, you mu st
submit a written request with your reason(s) for an extension of up to 20 days.
1. Do you approve of the applicant? YES____ NO____ 2. Do you approve of the event location? YES____ NO____
If you have indicated disapproval of the applicant, location, or both, please submit a statement of all facts on which your objection(s)
are based.
________________ _______________________________________________________________
Date Signature of Mayor, City Manager, County Commissioner or Designee
Washington State Liquor and Cannabis
Board
Licensing Division: Alcohol Unit
1025 Union Ave SE, P.O. 43075
Olympia, WA 98504-3075
Customer Service: (360) 664-1600
Fax: (360) 753-2710 Website:
www.lcb.wa.gov
DATE: 3/4/2026
NOTICE OF LIQUOR LICENSE APPLICATION
RETURN THIS NOTICE TO: LAresponse@lcb.wa.gov
TO: MASON COUNTY COMMISSIONERS
RE: Assumption of a License
UBI: 6060377360010001
License: 448075 - 6C
Trade Name: BROTHERS OWLHOUSE
Loc Addr: 23297 NE SR 3 BLDG C
BELFAIR WA 98528
Mail Addr: 390 NE BARBARA BLVD
BELFAIR WA 98528-9464
Phone No.: 541-848-7764
Privileges Applied For:
Microbrewery
B/W Restaurant - Beer/Wine
Endorsement Applied For:
Direct Shipment Receiver- In/Out WA
Off Premises
APPLICANTS:
BROTHERS OWLHOUSE LLC
PHILLIP VELA, 04/06/1984
As required by RCW 66.24.010(8), the Liquor and Cannabis Board is notifying you
that the above has applied for a liquor license. You have 20 days from the date of
this notice to provide input on this application. If we do not receive this notice back
within 20 days, we will assume you have no objection to the issuance of the license.
If you need additional time to respond, you must submit a written request for an
extension of up to 20 days, with the reason(s) you need more time.
Received 03.04.2026
Commissioners Randy Neatherlin,
Sharon Trask and Pat Tarzwell.
Travis Adams, McKenzie Smith,
LIQUOR & CANNABIS
Washington State Liquor and Cannabis
Board
Licensing Division: Alcohol Unit
1025 Union Ave SE, P.O. 43075
Olympia, WA 98504-3075
Customer Service: (360) 664-1600
Fax: (360) 753-2710 Website:
www.lcb.wa.gov
If you need information on SSN, contact our CHRI desk at (360) 664-
1724.
YES NO
1.Do you approve of the applicant? . . . . . . . . . . . . . . . .
2.Do you approve of the location? . . . . . . . . . . . . . . . . .
If you disapprove, per RCW 66.24.010(8) you MUST attach a letter to the Board detailing the
reason(s) for the
objection and providing facts upon which your objection(s) is based.
DATE SIGNATURE OF MAYOR, CITY MANAGER, COMISSIONER,
TRIBAL CHAIRPERSON OR DESIGNEE
Washington State Liquor and Cannabis
Board
Licensing Division: Alcohol Unit
1025 Union Ave SE, P.O. 43075
Olympia, WA 98504-3075
Customer Service: (360) 664-1600
Fax: (360) 753-2710 Website:
www.lcb.wa.gov
DATE: 3/4/2026
NOTICE OF LIQUOR LICENSE APPLICATION
RETURN THIS NOTICE TO: LAresponse@lcb.wa.gov
TO: MASON COUNTY COMMISSIONERS
RE: New License Application
UBI: 6049045850010002
License: 447135 - 2O
Trade Name: HOOD CANALE
Loc Addr: 6871 E STATE ROUTE 106
UNION WA 98592-9744
Mail Addr: 830 E BEACH DR
UNION WA 98592-9769
Phone No.: 206-679-1798
Privileges Applied For:
S/B/W Restaurant Lounge (+)
Endorsement Applied For:
Soju Service
Direct Shipment Receiver- In WA Only
APPLICANTS:
IL CANALE LLC
KEITH A FORSLUND, 05/25/1964
LAURIE BREIDENBACH (Spouse), 03/26/1954
JOLICA RUDY TAGUIPED, 04/22/1964
LAURIE BREIDENBACH, 03/26/1954
KEITH A FORSLUND (Spouse), 05/25/1964
JOHN ANTHONY DELEVA, 01/05/1962
JOLICA RUDY TAGUIPED (Spouse), 04/22/1964
KELLY SHIELDS, 02/18/1964
As required by RCW 66.24.010(8), the Liquor and Cannabis Board is notifying you
that the above has applied for a liquor license. You have 20 days from the date of
this notice to provide input on this application. If we do not receive this notice back
within 20 days, we will assume you have no objection to the issuance of the license.
If you need additional time to respond, you must submit a written request for an
extension of up to 20 days, with the reason(s) you need more time.
Received 03.04.2026
Commissioners Randy Neatherlin,
Sharon Trask and Pat Tarzwell.
Travis Adams, McKenzie Smith,
LIQUOR & CANNABIS
Washington State Liquor and Cannabis
Board
Licensing Division: Alcohol Unit
1025 Union Ave SE, P.O. 43075
Olympia, WA 98504-3075
Customer Service: (360) 664-1600
Fax: (360) 753-2710 Website:
www.lcb.wa.gov
If you need information on SSN, contact our CHRI desk at (360) 664-
1724.
YES NO
1.Do you approve of the applicant? . . . . . . . . . . . . . . . .
2.Do you approve of the location? . . . . . . . . . . . . . . . . .
If you disapprove, per RCW 66.24.010(8) you MUST attach a letter to the Board detailing the
reason(s) for the
objection and providing facts upon which your objection(s) is based.
DATE SIGNATURE OF MAYOR, CITY MANAGER, COMISSIONER,
TRIBAL CHAIRPERSON OR DESIGNEE
NEWS RELEASE
March 17, 2026
MASON COUNTY COMMISSIONERS’ OFFICE
411 N 5TH ST, BLDG 1, SHELTON, WA 98584
TO: KMAS, KRXY, SHELTON-MASON COUNTY JOURNAL, THE OLYMPIAN,
SHELTON CHAMBER OF COMMERCE, NORTH MASON CHAMBER OF
COMMERCE, CITY OF SHELTON, ECONOMIC DEVELOPMENT
COUNCIL, THE SUN
RE: MASON COUNTY TO BEGIN SPRING VEGETATION MANAGEMENT
BOARD OF MASON COUNTY COMMISSIONERS
Mason County Public Works manages roadside vegetation when conditions allow to help
keep roads safe, visible, and in good condition. Starting in April (weather permitting),
herbicides will be applied along selected county roads as part of the vegetation
management program.
This is a reminder the department has an “Owner Will Maintain” program for those who
prefer to maintain the right–of-way in front of their property according to program
guidelines. Properties already enrolled in the program don’t need to take any action.
For a list of roads included in the spring program or to learn more about the Vegetation
Management Program, visit www.masoncountywa.gov or call (360) 427-9670, Ext. 450.
____________________ _____________________ ______________________
Pat Tarzwell Randy Neatherlin Sharon Trask
Chair Vice Chair Commissioner
NEWS RELEASE
March 17, 2026
MASON COUNTY COMMISSIONERS’ OFFICE
411 N 5TH ST, BLDG 1, SHELTON, WA 98584
TO: KMAS, KRXY, SHELTON-MASON COUNTY JOURNAL, THE OLYMPIAN,
SHELTON CHAMBER OF COMMERCE, NORTH MASON CHAMBER OF
COMMERCE, CITY OF SHELTON, ECONOMIC DEVELOPMENT
COUNCIL, THE SUN
RE: Solid Waste Free Dump Vouchers for Mason County Residents
Mason County is pleased to announce the availability of “Free Dump” vouchers for
county residents.
Vouchers are available at the County switchboard located at:
Mason County
411 N 5th Street
Shelton, WA 98584
(360) 427-9670, Ext. 0
Special thanks to Mason County Garbage for partnering with the County to make this program
possible. Their contribution is valued at up to just under $40,000 if all vouchers are used in 2026.
What you need to know:
Vouchers must be used by October 31, 2026.
1 voucher per resident (must be Mason County resident).
Voucher good for 1 vehicle load.
There are some limitations on materials allowed to be dumped.
Let’s keep Mason County beautiful!
BOARD OF MASON COUNTY COMMISSIONERS
______________________
Pat Tarzwell,
Chair
______________________
Randy Neatherlin,
Vice Chair
______________________
Sharon Trask
Commissioner
Timberland Regional LIBRARY
2025
Annual Report
3
Message from Executive Director
Thank you to staff, leadership, and the Board of Trustees for another eventful year at
TRL. We are proud to highlight the following accomplishments from 2025:
• Finalization of a new collective bargaining agreement for 2026–2028
• The “Level Up at the Library” teen video contest, engaging patrons ages 12–18
• The annual Summer Library Program, our largest initiative of the year, supporting reading and learning for all
ages and connecting communities throughout the summer
• New podcast episodes covering a diverse array of topics
• Implementation of the Intelligent Materials Management System (IMMS), improving how library materials are
ordered, processed, and shared across locations so items move more efficiently and reach patrons faster
• New online library card registration, making it easier for community members to sign up for services anytime,
anywhere
• Debut of the “Support Public Libraries” capsule collection in the TRL Online Store for Library Giving Day
• Grand opening of the new Mountain View Timberland Library
• First remodel of the Tumwater Timberland Library in its 30-year history, our largest refresh to date, including
new flooring, paint, layout, furniture, and expanded children’s area
• Refresh of the Ocean Park Timberland Library with new paint, flooring, furniture, improved workflow, and
enhanced children’s space
• Comics Plus digital service, providing access to thousands of free digital graphic novels
These and other projects represent the dedication of library staff at all levels to continually invest in our
libraries and communities as we work toward our shared vision of providing welcoming spaces, diverse
collections, and vibrant partnerships.
As we enter the new year, we are mindful of the fiscal challenges ahead. TRL remains committed to responsible
stewardship of public tax dollars. Special purpose funds designated for capital projects will continue to
prioritize health, safety, and essential building improvements. Even as we navigate tighter financial conditions,
we will continue finding ways to do more with less - delivering library services in innovative and flexible ways to
maximize value for our communities.
5
Empower people to adapt and thrive in the digital age.
• Provide assistance to
improve digital literacy across
generations.
• Support opportunities that
open doors for learning or
employment.
• Be a low-barrier access point to
technology, including charging,
printing, and Wi-Fi.
MISSION
We connect our diverse community to ideas, experiences, and each other.
VISION
Experience the world of ideas through TRL. Our welcoming spaces, diverse collections, vibrant
partnerships, and engaged patrons reflect our commitment to creating an equitable future. We are a
trusted community service.
VALUES
2025-2029 Strategic Direction
Share our story.
• Improve communication and
outreach to increase awareness
of existing services, particularly
among non-users.
• Meaningfully engage with BIPOC
and Tribal communities.
• Create strategies for ongoing
conversations and open
channels of communication that
support continuous learning
and improvement.
Support school-age youth.
• Create appealing spaces for
kids, tweens, and teens to
gather, socialize, and access
resources and technology they
need to succeed.
• Provide engaging programming
and library resources that kids,
tweens, and teens want.
• Develop deeper connections
with local schools and
education providers, including
homeschools.
STRATEGIC DIRECTIONS
Browsing the
shelves at the
grand reopening
of the Tumwater
Timberland
Library.
Total
Revenues
$27,456,234
Total Expenditures
$30,485,236
68.15% Salaries & Benefits..........$20,774,678
16.42% Books & Materials...........$5,004,548
7.3% Other................................$2,225,953
5.85% Professional Services.....$1,782,831
1.56% Supplies...........................$475,847
0.72% Capital Expenditures......$221,379
Property Taxes......92.32%
Timber......................6.30%
Other.........................1.38%
AskLib
5,736
emails
Live Chat
1,576
chats
7
Print Jobs .......................................864,195
Sheets of Paper Used ...............4,104,303
New Patrons ...................................47,164
New OverDrive Patrons ................19,989
Active Patrons ...............................340,612
Physical Checkouts ...................1,598,528
OverDrive Total .........................2,388,627
Kanopy ..........................................123,515
Total Circulation ........................4,110,670
Wi-Fi Sessions ...............................122,520
Library of Things Checkouts ............2,281
LaunchPads Checkouts .................36,421
Tur naround Time for New Collection Items
Total Items
Requested
via
Interlibrary
Loan
Total
Items
Ordered
Total
Boxes
Received
Total Items
Received
Total Items
Cataloged
Average
Out to
Branches
Time
27,492 109,889 3,398 96,027 92,730 1.7 Days
$25,347,211
$1,730,633
$378,390
“Is this the library, or the cover of Vogue?”
9
Social Media
741K
total views
Youtube
48K
views
Facebook
747K
total views
Instagram
TikTok
100%
increase in
interactions
Our most
popular reel
with famous
librarian Mychal
Threets.
Jeff Evans takes
a selfie while
performing at
the Westport
Timberland
Library.
Public
Information
Officer Chris C.
cohosting the
podcast.
Podcast
11
We continued to tell our story this
year with the No Shhh...it’s the TRL
Podcast where we covered topics from
“Where’s all the Books?” and Life as an
audiobook narrator to more serious
topics like the loneliness epidemic &
IMLS Funding Cuts. We look forward to
more fun and insightful conversations
in 2026!
Find us on YouTube, Spotify , & Apple
Podcasts.
The podcast is produced entirely
by our Creative Services Team with
filming and editing executed by our
Video & Media Specialist.
Co-host
Anna Lisa R.
interviewing
audiobook
narrator
Corey Snow.
“Dear Librarian /
Podcast Presenters,
This conversation
was important to
me. Thank you”
“Thank you, Chris
and Anna Lisa,
for this amazing
episode. [...] I feel
like you planted a
seed of kindness in
my heart.”
Video and
Digital Media
Specialist Ben N.
recording the
podcast.
Anywhere
Librarians Emily
L. and Ariana S.
at the Tokeland
Woodfest this
summer.
13
TRL.org/Anywhere
Anywhere Library is a mobile library
that brings TRL materials and services
directly to community sites.
1,647
Summer Library
Books Distributed
12,852
Checkouts
1,193
Library Stops
87
Events
28,906
Patrons Served
142
Give Away: Laptops,
Tablets, Hotspots
471
Storytimes
& Programs
Patrons crafting
at an Anywhere
Library stop
at Rochester
United Methodist
Church.
Anywhere
Librarian
Amoreena W.
loading the
Anywhere
Library van.
Issac, who
designed a
library cards
for our contest
2 years ago,
at a stop in
Rochester.
Our teen video contest
winner, Eva Shaw, made
an animation in Blender
to showcase her passion
for game design with
a creative take on the
challenge.
3
Level Up at the Library
Along with the video contest, we launched
brand-new Level Up at the Library-themed
library card designs.
New Library Cards
15
The Level Up at the Library Teen Video
Contest ran from July 1–31, 2025. It was
a great opportunity to engage teens
during the summer and highlight how
library services support their growth,
creativity, and passions.
Teens ages 12–18 were invited to create
and submit a short original YouTube
video or short (30 seconds to 2 minutes)
showing how they level up with help
from the library—whether it’s through
books, events, learning a new skill, or
discovering a hobby.
The grand prize was a Nintendo Switch
2, plus the chance to be featured on
Timberland’s website, social media, and
other marketing materials.
Watch the winning submission.
Watch the highlight reel of submissions.
Teen Video Contest
From LEGO®️
reenactments and stop-
motion to 2D, 3D, and
hand-drawn animation,
TRL Teens showed us how
they leveled up at the
library this summer.
Young patrons
enjoying the new
Children’s Area at
the grand reopening
of the Tumwater
Timberland Library.
6
Tumwater Refresh
19
Highlights of the new space include:
• Dedicated areas for babies, toddlers, kids, tweens, teens, and adults
• A baby and toddler area with toys, manipulatives, and play-based learning features
• A whimsical, fairy-tale inspired children’s area complete with:
• A 40-foot castle wall entrance, with a keyhole and “mouse hole” entrances for kids to enter through
• A cozy and magical reading nook
• Three imaginative playhouses: a costume shop, a bakery, and a tea shop with props
• A wooden play structure with a slide, hand-painted elements, and a photo-worthy throne
• A makerspace zone for tweens
• A teen area with a gaming system, tabletop games, and hangout space
• New paint and flooring, comfortable seating, and refreshed furnishings throughout
• Continued features like meeting and study rooms, public computers, and a dedicated quiet area
Watch the Tumwater Grand Reopening
video on our Youtube.
Cutting the
ribbon at the
grand opening
of the Tumwater
Timberland
Library.
Patrons enjoying
the new children’s
area at the grand
reopening of
the Tumwater
Timberland
Library.
Regional Manager
Michelle Z. and
Executive Director
Cheryl H. cutting
the ribbon at the
grand reopening
of the Ocean Park
Timberland Library.
156
Key Features:
• New flooring and paint
• Enhanced children’s area with a Wave Wall reading nook
• New furniture and decor
• Upgraded electrical & data, including high lumen lighting
• New circulation desk and holds pick up area
• Upgrade staff work area for improved workflow
Ocean Park Refresh
21
Watch the Ocean Park Grand Reopening
video on our Youtube.
“This refreshed space allows
us to better serve our patrons,
continue our community
partnerships, and offer free
access to information, resources,
programs and activities that
our community has grown to
appreciate and love!”
- Regional Manager Michelle Z.
Patrons enjoying
the new space
at the grand
reopening of
the Ocean Park
Timberland
Library. “This is a big bonus for
our community. You
can tell by how many
people showed up
today. It’s a heartbeat
of the community.”
- Library Patron Becky
Winters
The foam
party at
the Salkum
Library Field
Day was a
hit!
Running June 1 through August 31, TRL’s Summer Library Program provided a fun way for people of all ages across
our five counties to read, have new experiences, and connect with each other!
27
1568
32584301
5941
15,068
Total Registrants
SLP Registrants by Age Group
Thanks to the generosity of Point Defiance Zoo & Aquarium/Northwest Trek, and the Tacoma Rainiers,
TRL gave youth who completed SLP activity logs a free zoo pass and Rainiers ticket, while supplies lasted!
Sponsored Prizes Distributed to Youth
3,000
Passes
Provided
4,500
Passes
Provided
Number of Programs
2025
2024
2023
1,815
906
2,138
Program Attendance
2025
2024
2023
33,085
22,363
37,649
Babies & Toddlers
Children
Tweens & Teens
Adults
SLP Challenge Completions by Age Group
756
1260
333
878
4,887
Total Challenge
Completions
Summer Library Program
Media and
Design Specialist
Korinne B.
wearing a shirt
from the capsule
collection.
29
Library Giving Day is a one-day, national, fundraising
event that encourages people who depend on and en-
joy public libraries to donate to their individual library
system.
In honor of Library Giving Day, we designed and
launched a new limited-edition line of merch in the
online store.
The response was impressive, with two weeks of
sales reaching half of what we sold in the entire
previous year.
While we make money on these items, it is also a way
for our patrons to show their support for libraries and
market our libraries to others every time they wear or
use one of our items from TRL.org/store.
Library Giving Day
All proceeds from our store are considered donations to the general gift fund, directly supporting our mission.
300
items sold
Alexis H. hosting
storytime wearing
a sweatshirt
from the capsule
collection.
Our shirts
even made it
to Santa Clara
City Library!
TONI GWIN
President
Pacific County
Term expires: 12/2028
MARY BETH HARRINGTON
Thurston County
Term expires: 12/2030
HAL BLANTON
Member-at-Large
Lewis County
Term expires: 12/2025
DUSTIN LOUP
Grays Harbor County
Term expires: 12/2027
Board of Trustees
BRIAN MITTGE
President Elect
Lewis County
Term expires: 12/2029
The 2026 Board of Trustees:
Brian Mittge, President, Lewis County
Dustin Loup, President Elect, Grays Harbor County
Mary Beth Harrington, Thurston County
Toni Gwin, Pacific County
Hal Blanton, Lewis County
KIOSKS
Shoalwater Bay, Toledo
Timberland Regional Library (TRL) recognizes that we operate within the traditional territories of the Nisqually Indian Tribe,
Shoalwater Bay Indian Tribe, Confederated Tribes of the Chehalis Reservation, Quinault Indian Nation, Skokomish Indian Tribe, and
Squaxin Island Tribe who have been stewards of these lands since time immemorial. TRL provides library services to Indigenous
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Timberland Regional Library’s 255 staff, 29 public
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121 East Market Street; 360.533.2360
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119 North 1st Street; 360.482.3737
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420 7th Street; 360.532.1710
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121 South 4th Street; 360.495.3368
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125 Main Street South; 360.249.4211
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204 Main Street; 360.273.5305
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101 East Harms Drive; 360.268.0521
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Ilwaco Timberland Library
158 1st Avenue North; 360.642.3908
Naselle Timberland Library
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507 Duryea Street; 360.942.2408
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1st and Pacific; 360.875.5532
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4115 State Route 105, Tokeland; 360.267.8190
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40 N Schoolhouse Hill Road; 360.877.9339
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23081 NE State Rt 3; 360.275.3232
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710 W Alder Street; 360.426.1362
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8205 Martin Way; 360.252.9658
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500 College Street Southeast; 360.491.3860
Olympia Timberland Library
313 8th Avenue Southeast; 360.352.0595
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Yelm Timberland Library
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Book Return - Fire District 3, Station 35
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102 Rochester Street West, Rainier
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109 West Main Street; 360.494.5111
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Board of Mason County Commissioners’ Briefing Minutes
Mason County Commission Chambers, 411 N 5th Street, Shelton, WA 98584
March 2, 2026 | Page 1 of 2
Week of March 2, 2026
Monday, March 2, 2026
9:00 A.M. Closed Session – RCW 42.30.140(4) Labor Discussion
Commissioners Neatherlin and Trask met in closed session for labor negotiation from 9:00 a.m. to
10:00 a.m. Travis Adams, Kim Monroe, Christopher Pinkston, and Kayla Brinckmeyer were also in
attendance.
10:00 A.M. Community Development – Kell Rowen
Commissioners Neatherlin and Trask were in attendance.
• Kell and Josh Luck gave a department update providing an overview of work done-to-date on
SmartGov, permit review times, inspections, scanning project, code enforcement, and fire marshal
work.
10:10 A.M. Public Health – Melissa Casey
Commissioners Neatherlin and Trask were in attendance.
• Melissa discussed the Treatment Sales Tax (TST) Northwest Resources II Social Opportunity Services
(SOS), Olympic Health & Recovery Services (OHRS) co -responder program, and OHRS jail peer
contract renewals. Tabled until next week.
• David Windom provided an update on Public Health finances.
10:20 A.M. Public Works – Loretta Swanson
Utilities & Waste Management
Commissioners Neatherlin and Trask were in attendance.
• Mike Collins shared the Notification of Final Costs for 2025 County Force Construction Projects.
Approved to move forward.
10:25 A.M. Support Services – Travis Adams
Commissioners Neatherlin and Trask were in attendance.
• McKenzie Smith provided a recap on the 2025 Public Records Requests (PRR).
• McKenzie shared that nine (9) applications have been received for the Mason Transit Authority (MTA)
Board.
• McKenzie discussed a letter received from the Tye Menser, Chair of the Thurston County Board of
County Commissioners.
• Jennifer Beierle shared the Thurston-Mason Behavioral Health Administrative Service Organization
(TMBH-ASO) interlocal agreement to fund judicial services provided by Mason County for
individuals detained due to behavioral health disorders at $817 per case not to exceed $175,000 for a
period of January 1, 2026, through December 31, 2026 . Approved to move forward.
• Kim Monroe discussed the CTE and Mason County Job Shadow Program for Spring 2026.
• Kim shared the Pathways to Employment pilot program in partnership with Mary M. Knight School
District and the Mason County Economic Development Council (EDC).
• Kim discussed the Resolution changing the compensation benchmark for the Chief Deputy Prosecuting
Attorney salary. Approved to move forward.
• Commissioners discussed the letters of support for the Public Utility District No. 1’s Jorstad Substation
Grid Resilience Project in Lilliwaup and Hood Canal Grid Resilience Projects. Approved to move
forward.
Respectfully submitted,
Board of Mason County Commissioners’ Briefing Minutes
Mason County Commission Chambers, 411 N 5th Street, Shelton, WA 98584
March 2, 2026 | Page 2 of 2
_________________________
McKenzie Smith,
Clerk of the Board
BOARD OF MASON COUNTY COMMISSIONERS
Pat Tarzwell, Randy Neatherlin, Sharon Trask,
Chair Vice-Chair Commissioner
Board of Mason County Commissioners’ Briefing Minutes
Mason County Commission Chambers, 411 N 5th Street, Shelton, WA 98584
March 9, 2026 | Page 1 of 2
Week of March 9, 2026
Monday, March 9, 2026
8:30 A.M. Executive Session – RCW 42.30.110(1)(c) Real Estate
Commissioners Neatherlin, Tarzwell, and Trask met in executive session for real estate from 8:30 a.m.
to 9:00 a.m. Travis Adams and Christopher Pinkston were also in attendance .
9:00 A.M. Closed Session – RCW 42.30.140(4) Labor Discussion
Commissioners Neatherlin, Tarzwell, and Trask met in closed session for labor negotiation from 9:00
a.m. to 9:30 a.m. Travis Adams, Kim Monroe, Christopher Pinkston, and Kayla Brinckmeyer were also
in attendance.
9:30 A.M. Executive Session – RCW 42.30.110(1)(g) Qualifications of an Applicant for Public
Employment
Commissioners Neatherlin, Tarzwell, and Trask met in executive session for qualifications of an
applicant for public employment from 9:30 a.m. to 10:00 a.m . Travis Adams and Kim Monroe were
also in attendance.
10:00 A.M. .09 Fund Stakeholder Meeting
Commissioners Neatherlin, Tarzwell, and Trask were in attendance.
• Commissioners discussed the creation of a policy for the use of .09 funds. Travis provided a brief
history. Comments were received from Kevin Shutty, Economic Development Council (EDC), Justin
Holzgrove, Public Utility District (PUD) No. 3; Kristin Masteller PUD No. 1; and Mark Ziegler, City
of Shelton.
10:30 A.M. Lewis-Mason-Thurston Area Agency on Aging Interview
Commissioners Neatherlin, Tarzwell, and Trask were in attendance.
• Commissioners interviewed Layre Parkins for the Lewis-Mason-Thurston Area Agency on Aging
(LMTAAA). Approved to appoint.
10:40 A.M. WSU Extension – Dan Teuteberg
Commissioners Neatherlin, Tarzwell, and Trask were in attendance.
• Dan presented the WSU Extension Fall/Winter Report for 2026.
• Tessa Halloran and Gaye Rasper discussed the Master Gardner Program.
10:45 A.M. Sheriff’s Office
Commissioners Neatherlin, Tarzwell, and Trask were in attendance.
• Birklid and Rhoades discussed upgrading the body-worn cameras (BWC) through Brite for the
estimated cost of $74,442.43 and the potential of a one-for-one match for the Small Rural Tribal (SRT)
Body Worn Camera Program grant in the approximate amount of $38,000. Approved to move forward.
10:55 A.M. Auditor – Steve Duenkel
Commissioners Neatherlin, Tarzwell, and Trask were in attendance.
• Steve briefly discussed the revised precinct boundaries for the Belfair, Clifton, Airport, Meadows
Edge, Olympic View, Downtown, Shelton Springs, Oakland Bay, and Northcliff precincts. Tabled until
next week.
11:05 A.M. Community Development – Kell Rowen
Commissioners Neatherlin, Tarzwell, and Trask were in attendance.
• Kell shared the letter of support to the Department of Ecology (ECY) for the Mason Conservation
District’s grant request under Washington’s Streamflow Restoration Competitive Grant Program. Due
to deadlines, this would need to be signed by the County Administrator.
Board of Mason County Commissioners’ Briefing Minutes
Mason County Commission Chambers, 411 N 5th Street, Shelton, WA 98584
March 9, 2026 | Page 2 of 2
• Luke Viscusi discussed the 2026 Mason County Heritage Grant applicants for $16,000.00: Harstine
Island Community Club: $4,000.00; Mason Forest Festival: $4,000.00; Mason County Historical
Society: $3,675.38; McReavy House Museum of Hood Canal: $288.31; Skokomish Grange No. 379:
$288.31; and South Sound Fruit Society: $3,748.00. Approved to move forward.
11:15 A.M. Public Works – Mike Collins
Utilities & Waste Management
Commissioners Neatherlin, Tarzwell, and Trask were in attendance.
• Mike shared the spring vegetation herbicide spray news release. Approved to move forward.
• Mike discussed the Annual Certification, Certification of Expenditures for Traffic Law Enforcement,
and Certification of Expenditures for Fish Passage Barrier Removal for 2025 to be submitted to the
County Road Administration Board (CRAB) by April 1 . Approved to move forward.
• Mike shared the Private Line Occupancy Permit from Mitch Anderson for a proposed residential septic
transport line underneath North Shore Road . Approved to move forward.
• Kevin Guijosa shared the free dump vouchers for solid waste news release.
• Kevin discussed the Solid Waste Advisory Committee (SWAC) application from Terri Prather to fill
the Special Group position as Labor Representation. Approved to move forward.
11:25 A.M. Support Services – Travis Adams
Commissioners Neatherlin, Tarzwell, and Trask were in attendance.
• John reviewed the FY25 – Emergency Management Performance Grant (EMPG) and requested the
County Administrator be able to sign. Approved to move forward.
• Jesse Floberg provided a 2025 Year End Report and Capability Update for Mason County Search and
Rescue (SAR).
• Jennifer Beierle provided updates on the American Rescue Plan Act (ARPA) and Local Assistance and
Tribal Consistency (LATCR) funds. Approved to move forward.
• Jennifer discussed Motor Pool vehicle and existing leased vehicle cost comparison s.
• Jennifer shared the Washington State Conservation Commission contract for the Voluntary Stewardship
Program (VSP) with the Mason Conservation District. Approved to move forward.
• Travis discussed appointing Judy Scott and Pamela Schlauderaff to the Mason Transit Authority
(MTA) Board and reappointing Wes Martin. Approved to move forward.
• Travis shared the America 250 Mason County groups partnership with Sierra Pacific Industries for the
Flags of Our Founding Fathers project.
Respectfully submitted,
_________________________
McKenzie Smith,
Clerk of the Board
BOARD OF MASON COUNTY COMMISSIONERS
Pat Tarzwell, Randy Neatherlin, Sharon Trask,
Chair Vice-Chair Commissioner
Board of Mason County Commissioners
Proceedings
Commission Chambers
411 N 5th St, Shelton, WA 98584
March 3, 2026
1. Call to Order – The Chairperson called the regular meeting to order at 9:00 a.m.
2. Pledge of Allegiance – Tamra Ingwaldson led the flag salute.
3. Roll Call – Present: Commissioner District 1 – Randy Neatherlin; Absent: Commissioner
District 2 – Pat Tarzwell; Present: Commissioner District 3 – Sharon Trask.
4. Correspondence and Organizational Business
4.1 Correspondence
4.1.1 Washington State Liquor and Cannabis Board sent in Notice of Special Occasion License
Application for Allyn Community Association and Hood Canal Salmon Enhancement
Group.
4.1.2 Lewis-Mason-Thurston Area Agency on Aging advisory board applications were received
from Avary Rollins and Larye Parkins.
4.1.3 Solid Waste Advisory Committee advisory board applications were received from Dane
Bonnell, Lynda Links, and Chad White.
4.1.4 North Mason Chamber of Commerce sent in a letter encouraging the Commissioners to
advance the acquisition of the Mason Lake Recreation Area from Green Diamond
Resource Company.
4.1.5 Mason County Transit Authority Board advisory board applications were received from
Judy Scott, Wes Martin, Ken VanBuskirk, Charles Rhodes, Lance Allen Harpel, and
Pamela Schlauderaff.
4.1.6 Federal Energy Regulatory Commission sent in letters regarding IRRM Anchoring Project
and Seismic Stabilization Investigation, Cushman No. 1 Development, Cushman Project,
and Extension of Time Request, Revised EAPs, Tacoma Projects.
4.1.7 Washington State Office of Civil Legal Aid sent in a letter stating that they are terminating
their Professional Service Contract with the Mason County Public Defender’s Office.
1. Open Forum for Citizen Input
Patrick Burke stated that he wishes to thank the Commission for initiating the long-overdue
abatement programs within the County. He urged them to prioritize sanitation concerns, the
removal of junk vehicles and trailers, and issues involving the PUD installing temporary power to
properties without proper permits. Mr. Burke also thanked Mason County Fire Department at the
Arcadia Fire Station for saving his life during a major health issue last year.
Pastor Cooper Jenson provided a blessing for the County Commissioners.
Tamra Ingwaldson, New Horizon Communities, provided a brief update on the Shelton
Veterans Village, highlighting the results of a recent residential survey conducted to gather
feedback on the program. The survey received positive results, and she expressed her
appreciation to the Commissioners and the community for their continued support.
2. Adoption of Agenda
March 3, 2026 | Page 2 of 4
Cmmr. Trask/Neatherlin moved and seconded to adopt the agenda as published. Motion carried
unanimously. Neatherlin-aye; Tarzwell-absent; Trask-aye.
3. Approval of Minutes
Cmmr. Trask/Neatherlin moved and seconded to adopt the February 17, 2026, Regular Minutes
and February 23, 2026, Briefing Minutes as presented. Motion carried unanimously. Neatherlin-
aye; Tarzwell-absent; Trask-aye.
4. Approval of Action Agenda
8.1 Approval of Warrants and Treasurer Electronic Remittances
Claims Clearing Fund Warrant # 8118899-8119324 $1,832,434.88
Direct Deposit Fund Warrant # 123850-124253 $1,007,635.14
Salary Clearing Fund Warrant # 7009502-7009530 $ 649,876.54
8.2 Approval to publish the Request for Proposals (RFP) to solicit proposals from qualified vendors
for the preparation of a County-wide Community Wildfire Preparedness Plan (CWPP).
8.3 Approval of the updated Memorial Hall Rental Policy and Procedures.
8.4 Approval for the County Administrator to sign the 2026 Oath of Credit Card Inventory.
8.5 Approval to set a Public Hearing for Tuesday, March 17, 2026, at 9:15 a.m. to take public
comment on the petition to rename the “Purdy Creek Bridge” to the “Senator Tim Sheldon
Bridge”.
8.6 Approval for Public Works to submit the Fish Barrier Removal Board Grant Program
applications for culvert replacement at Lynch Road milepost 3.92 and Lower Uncle John on
Agate Loop Road, authorize the County Engineer and/or Chair to sign all pertinent
document(s), and for the County Engineer to advertise, set bid dates and times, and award
contract(s) as needed for the projects.
8.7 Approval for Public Works to submit the Safe Routes to Schools Program application for
Collier Road, and authorize submittal of Pedestrian and Bike Program application for Arcadia
Road, authorize the County Engineer and/or Chair to sign all pertinent document(s), and the
County Engineer to advertise, set bid dates and times, and award contract(s) as needed for the
projects.
8.8 Approval of the Resolution for County Road Project No. 2074, Highland Road Improvement
Project (RID), authorize the Public Works County Engineer to advertise, set bid dates and
times, award contract, and for the County Engineer and/or the Chair to sign all pertinent
documents. (Resolution No. 2026-005)
8.9 Approval of the Private Line Occupancy Permit granting permission to run the septic transport
line to cross under North Shore Road for address 9091 NE North Shore Road, parcel number
22218-34-00020. (MCC No. 26-006)
8.10 Approval to set a Public Hearing for Tuesday, March 31, 2026, at 9:15 a.m. to consider a
Franchise Agreement with Forged Fiber 37, LLC allowing the company to construct, operate,
and maintain their fiber optic telecommunication system within Mason County rights-of-way.
8.11 Approval of the lease extension agreement with the Victor Improvement Club through June 23,
2026, for the purpose of allowing additional time to negotiate either the purchase of the
property or revised lease terms for the sewer pump station site serving the North Bay Water
Reclamation Facility collection system. (MCC No. 00-004)
8.12 Approval to reappoint Chad White to the Solid Waste Advisory Committee (SWAC) to
continue serving as the Solid Waste Industry Representative and Lynda Links to continue
serving as the District 3/Citizen Representative for three-year terms expiring March 14, 2029.
8.13 Approval of the Resolution adopting the Mason County Public Defense Contract Attorney
Compensation Caps, Billing Procedures, and Guidelines. (Resolution No. 2026-006)
8.14 Approval of the letter of support for Public Utility District (PUD) No. 1’s application to
Community Project Funding (CPF) for the Fiscal Year (FY) 2027 for both the Jorstad
March 3, 2026 | Page 3 of 4
Substation Grid Resilience Project in Lilliwaup and Hood Canal Grid Resilience Project
Cmmr. Trask/Neatherlin moved and seconded to approve action items 8.1 through 8.13 with
removal of item 8.3 for separate discussion and vote. Motion carried unanimously. Neatherlin-
aye; Tarzwell-absent; Trask-aye.
Item 8.3
Cmmr. Neatherlin provided a brief overview of the updated Memorial Hall Policy and Procedures.
Public Testimony:
Richard Quirk, Narcotics Anonymous (NA), stated that the proposed increase in Memorial Hall fees
would negatively impact the local NA group due to limited funding. He noted that the organization is
volunteer-run and hosts approximately 35-40 participants each Sunday at the facility. He further
explained that the group cannot afford more than $50 per month in rental costs. Dave Windom, Public
Health Director, offered to provide information regarding possible funding sources for the group.
Jack Huggins explained that groups such as NA are run by volunteers without funding sources, and he
would like to see the City of Shelton and Mason County assist these groups in any way that they can.
Dennis Leverich, Skookum Rotary and a Veteran, stated that raising the rental price of Memorial Hall
will be hurting groups such as NA and asked the Commissioners to reconsider increasing the rental
fees.
Kelly Frazier, Facilities Manager, stated that on page 2 of the Policy and Procedure document in the
packet, Item 2 Rate Information should be corrected to show the proposed base rate of 0-3 hours
instead of 0-2 hours.
Cmmr. Trask/Neatherlin moved and seconded to approve the Memorial Hall Rental Policy and
Procedures with the base rate of 0-3 hours charged for rental. Motion carried unanimously.
Neatherlin-aye; Tarzwell-absent; Trask-aye.
5. Other Business (Department Heads and Elected Officials)
No other business.
6. 9:15 a.m. Public Hearings and Items Set for a Certain Time
Please see above options to provide public testimony. These options are available only while COVID-19 OPMA
meeting restrictions are in place.
No Public Hearings set for this time.
7. Board’s Calendar and Reports – The Commissioners reported on meetings attended the past
week and announced their upcoming weekly meetings.
8. Adjournment – The meeting adjourned at 9:50 a.m.
March 3, 2026 | Page 4 of 4
ATTEST:
____________________________
McKenzie Smith, Clerk of the Board
Prepared by Cami Olson
BOARD OF COUNTY COMMISSIONERS
MASON COUNTY, WASHINGTON
Absent
_______________________________
Pat Tarzwell, Chair
_______________________________
Randy Neatherlin, Vice-Chair
________________________________
Sharon Trask, Commissioner
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No. 8.1
From: Kariann Rutledge Ext: 380
Department: Central Services Briefing: ☐
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): Click or tap here to enter text. Agenda Date(s): March 17th, 2026
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other
(This is the responsibility of the requesting Department)
Item:
Approval of Warrants & Treasurer Electronic Remittances
Claims Clearing Fund Warrant # 8112815-8113091 $ 759,159.08
Direct Deposit Fund Warrant # 124254-124662 $ 975,845.28
Salary Clearing Fund Warrant # 7009531-7009570 $ 1,289,283.87
Treasurer Electronic Remittance $ 462,655.49
Macecom 02.06.2026 $ 261,476.67
Mental Health 02.10.2026 $ 645.90
Dispute Resolution Surcharge 02.10.2026 $ 1,065.00
ARPA 02.26.2026 $ 15,421.92
SUPPORT SERVICES 02.26.2026 $ 15,421.92
BEARDS COVE WATER METERS (91-08) 02.05.2026 $ 2,362.00
Mason Co Landfill (Brink’s) 02.27.2026 $ 1,714.94
Mental Health Transfer Out 02.06.2026 $ 82,273.57
MCSO- JAIL SERVICES 02.06.2026 $ 82,273.57
Background/Executive Summary:
The Board approved Resolution no. 80-00 Payment of Claims Against County: Procedure Authorizing
Warrant Issue and Release Prior to Board Claim Approval. Mason County Code 3.32.060(a) requires that
the Board enter into the minutes of the County Commissioners the approval of claims listing warrant
numbers.
Claims Clearing YTD total $ 15,731,501.14
Direct Deposit YTD total $ 4,970,781.99
Salary Clearing YTD total $ 5,183,469.10
Treasurer Remittance YTD total $ 3,754,436.54
Budget Impact (amount, funding source, budget amendment, etc.):
See above.
Public Outreach:
N/A
Requested Action:
Approval of the aforementioned Claims Clearing Fund, Direct Deposit Fund, Salary Clearing Fund, and
Treasurer Electronic Remittance warrants.
Attachment(s):
Originals on file with Financial Services and the Treasurer’s Office; copies on file with the Clerk of the
Board
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No.
From: Jennifer Beierle and MCSO Ext: 532
Department: Support Services Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): February 23, 2026 Agenda Date(s): March 17, 2026
Internal Review: ☒ Finance ☐ Human Resources ☐ Legal ☒ IT ☐ Risk ☐ Other
(Please ensure proper internal review channels have been followed, this is the responsibility of the
requesting Department)
Item:
Tyler Technologies ERP (MUNIS) Time & Attendance Module (formerly named ExecuTime)
Background/Executive Summary:
Mason County currently relies heavily on Microsoft Excel–based timesheets across most departments.
While functional, this manual approach creates risks related to payroll accuracy, compliance, auditing,
and administrative workload.
The Tyler ERP Time & Attendance Module offers an integrated, automated system designed specifically
for local governments. Implementing this module would modernize workforce management, reduce
errors, strengthen compliance, and improve operational efficiency while providing real-time visibility into
labor costs.
Associated Costs/Budget Impact (amount, funding source, budget amendment, etc.):
The total for 2026 is $64,361. This includes a one-time implementation fee of $35,340 and recurring
annual fees of $29,021. This could be paid from the General Fund, or more preferably, the Information
Technology Fund since all funds and departments can benefit from the module.
Public Outreach:
N/A.
Requested Action:
Approval to purchase the Time & Attendance Module from Tyler Technologies out of the Information
Technology Fund, and approval of a budget amendment for the purchase.
Attachment(s):
•Time & Attendance Module quote
2026-593771-P9X0Y1 CONFIDENTIAL Page 1
Quoted By:Christina Young
Quote Expiration:08/10/26
Quote Name:Mason County-ERP-ExecuTime
TA/AS
Saas Term 1.00
Sales Quotation For:Shipping Address:
MASON COUNTY, WA Mason County
ATTN; JENNIFER BEIERLE
411 N 5TH ST 411 N 5th St
SHELTON WA 98584-3466 Shelton WA 98584
Tyler SaaS and Related Services
Description Qty Imp. Hours Annual Fee
Human Resources Management
Advanced Scheduling w Mobile Access - Up to 100 Employees 1 56 $ 9,353.00
Time & Attendance w Mobile Access - Up to 500 Employees 1 144 $ 19,668.00
TOTAL 200 $ 29,021.00
Professional Services
Description Quantity Unit Price Ext Discount Extended Price Maintenance
Project Management 28 $ 155.00 $ 0.00 $ 4,340.00 $ 0.00
Remote Implementation 200 $ 155.00 $ 0.00 $ 31,000.00 $ 0.00
TOTAL $ 35,340.00 $ 0.00
2026-593771-P9X0Y1 CONFIDENTIAL Page 2
Summary One Time Fees Recurring Fees
Total Tyler License Fees $ 0.00 $ 0.00
Total SaaS $ 0.00 $ 29,021.00
Total Tyler Services $ 35,340.00 $ 0.00
Total Third-Party Hardware, Software, Services $ 0.00 $ 0.00
Summary Total $ 35,340.00 $ 29,021.00
Client’s purchase of the items listed above is subject to the Comments below
Unless otherwise indicated in the contract or amendment thereto, pricing for optional items will be held
For six (6) months from the Quote date or the Effective Date of the Contract, whichever is later.
Customer Approval:Date:
Print Name:P.O.#:
All Primary values quoted in US Dollars
Comments
Client agrees that items in this sales quotation are, upon Client's signature or approval of same, hereby added to the existing agreement ("Agreement")
between the parties and subject to its terms. Additionally, payment for said items, as applicable but subject to any listed assumptions herein, shall
conform to the following terms:
•License fees for Tyler and third party software are invoiced upon the earlier of (i) deliver of the license key or (ii) when Tyler makes such
software available for download by the Client;
•Fees for hardware are invoiced upon delivery;
2026-593771-P9X0Y1 CONFIDENTIAL Page 3
•Fees for year one of hardware maintenance are invoiced upon delivery of the hardware;
•Annual Maintenance and Support fees, SaaS fees, Hosting fees, and Subscription fees are first payable when Tyler makes the software available
for download by the Client (for Maintenance) or on the first day of the month following the date this quotation was signed (for SaaS, Hosting,
and Subscription), and any such fees are prorated to align with the applicable term under the Agreement, with renewals invoiced annually
thereafter in accord with the Agreement.
•Fees for services included in this sales quotation shall be invoiced as indicated below.
•Implementation and other professional services fees shall be invoiced as delivered.
•Fixed-fee Business Process Consulting services shall be invoiced 50% upon delivery of the Best Practice Recommendations, by module,
and 50% upon delivery of custom desktop procedures, by module.
•Fixed-fee conversions are invoiced 50% upon initial delivery of the converted data, by conversion module, and 50% upon Client
acceptance to load the converted data into Live/Production environment, by conversion module.
•Except as otherwise provided, other fixed price services are invoiced upon complete delivery of the service. For the avoidance of doubt,
where "Project Planning Services" are provided, payment shall be invoiced upon delivery of the Implementation Planning document.
Dedicated Project Management services, if any, will be invoiced monthly in arrears, beginning on the first day of the month immediately
following initiation of project planning.
•If Client has purchased any change management services, those services will be invoiced in accordance with the Agreement.
•Notwithstanding anything to the contrary stated above, the following payment terms shall apply to services fees specifically for
migrations: Tyler will invoice Client 50% of any Migration Fees listed above upon Client approval of the product suite migration
schedule. The remaining 50%, by line item, will be billed upon the go-live of the applicable product suite. Tyler will invoice Client for any
Project Management Fees listed above upon the go-live of the first product suite. Unless otherwise indicated on this Sales quotation,
annual services will be invoiced in advance, for annual terms commencing on the date this sales quotation is signed by the Client. If
listed annual service(s) is an addition to the same service presently existing under the Agreement, the first term of the added annual
service will be prorated to expire coterminous with the existing annual term for the service, with renewals to occur as indicated in the
Agreement.
•Expenses associated with onsite services are invoiced as incurred.
Tyler's quote contains estimates of the amount of services needed, based on our preliminary understanding of the scope, level of engagement,
and timeline as defined in the Statement of Work (SOW) for your project. The actual amount of services required may vary, based on these
factors.
Tyler's pricing is based on the scope of proposed products and services contracted from Tyler. Should portions of the scope of products or
services be altered by the Client, Tyler reserves the right to adjust prices for the remaining scope accordingly.
Unless otherwise noted, prices submitted in the quote do not include travel expenses incurred in accordance with Tyler's then-current Business
Travel Policy.
Tyler's prices do not include applicable local, city or federal sales, use excise, personal property or other similar taxes or duties, which you are
responsible for determining and remitting. Installations are completed remotely but can be done onsite upon request at an additional cost.
2026-593771-P9X0Y1 CONFIDENTIAL Page 4
In the event Client cancels services less than four (4) weeks in advance, Client is liable to Tyler for (i) all non-refundable expenses incurred by
Tyler on Client's behalf; and (ii) daily fees associated with the cancelled services if Tyler is unable to re-assign its personnel.
The Implementation Hours included in this quote assume a work split effort of 70% Client and 30% Tyler.
Implementation Hours are scheduled and delivered in four (4) or eight (8) hour increments.
Tyler provides onsite training for a maximum of 12 people per class. In the event that more than 12 users wish to participate in a training class or
more than one occurrence of a class is needed, Tyler will either provide additional days at then-current rates for training or Tyler will utilize a
Train-the-Trainer approach whereby the client designated attendees of the initial training can thereafter train the remaining users.
Standard Project Management responsibilities include project plan creation, initial stakeholder presentation, bi-weekly status calls, updating of
project plan task statuses, and go-live planning activities.
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No.
From: Michael Collins, PLS, PE, Deputy
Director/County Engineer Ext: 450
Department: Public Works Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): March 2, 2026 Agenda Date(s): March 17, 2026
Internal Review: ☐ Finance ☐ Human Resources ☒ Legal ☐ IT ☐ Risk ☐ Other
(This is the responsibility of the requesting Department)
Item: County Force Construction Projects - 2025
Notification of Final Costs as per Chapter 36.77 RCW
Background/Executive Summary:
RCW 36.77.070 requires counties to advertise any construction project performed by county
forces that exceeds $10,000. The first notice must run before the work begins and include a brief
description and the engineer’s estimated cost. After the project is complete, a second notice must
be published showing the work performed and the final costs.
Public Works is presenting the “Notification of Final Costs” for county force projects completed
last year to meet this requirement. The statute also sets an annual limit on the amount of work
that can be completed by county forces, and this briefing provides the Board with the
information needed to ensure compliance.
Budget Impact:
N/A
Public Outreach:
All County Road Project (CRP’s) resolutions are published in the Shelton Journal. When using County
Forces to complete a CRP that is over $10,000, a notice of completion is also published in the Journal
with the estimated and final project cost as required by RCW.
Requested Action:
Recommend the Board execute the “Notification of Final Cost” of County Road Construction projects
completed in 2025 performed by county forces.
Attachment(s):
1. Notification of Final Cost
2. Project Location Map
BY ORDER OF
THE BOARD OF COUNTY COMMISSIONERS OF
MASON COUNTY, WASHINGTON
NOTIFICATION OF FINAL COST
COUNTY ROAD CONSTRUCTION – 2025
BE IT HEREBY ORDERED that the undersigned Board of County Commissioners of
Mason County, Washington, gives official notification in conformance to RCW 36.77.070 of the
actual construction expenditures for county force construction projects in Mason County for year
2025 where the estimated cost of the work exceeds $10,000.
CRP/
PROJ. #
COUNTY ROAD
NAME
*ENGINEER’S
ESTIMATE
COUNTY
FORCES
PROJECT
TOTAL
COMPL.
DATE
2056
Ellis Road
(Gravel Conversion)
$ 35,000
$122,904.03
$122,904.03
7/31/25
2057
Yates Road
(Gravel Conversion)
$ 82,530
$ 72,355.66
$ 72,355.66
9/30/25
2055 Tahuya Blacksmith
(Gravel Conversion)
$108,990 $159,426.98 $159,426.98 8/31/25
2053 Shetland Road
(R.I.D)
$364,000 $116,978.02 $116,978.02 9/30/25
2069 Bear Creek Dewatto
Road Culvert
Replacement
$500,000 $299,642.25 $354,386.42 9/30/25
**Total County Forces $771,306.94
* The preliminary cost estimate, covering the above-named project(s) was formerly ordered on the
indicated days, as provided by RCW 36.77.070.
** This figure satisfies the requirement of RCW 36.77.065. Mason County’s 2025
County Forces Construction limit was $1,269,572.50.
DATED this day of , 2026.
BOARD OF COMMISSIONERS
CERTIFIED BY: MASON COUNTY, WASHINGTON
_____________________________________ ______________________________
MIKE COLLINS, PLS, PE, County Engineer PAT TARZWELL, Chair
______________________________
ATTEST: RANDY NEATHERLIN, Vice Chair
________________________________ _______________________________
MCKENZIE SMITH, Clerk of the Board SHARON TRASK, Commissioner
APPROVE AS TO FORM
_________________________________
TIM WHITEHEAD, Ch. DPA
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No.
From: Jennifer Beierle and MCSO Ext: 532
Department: Support Services Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): March 2, 2026 Agenda Date(s): March 17, 2026
Internal Review: ☒ Finance ☐ Human Resources ☒ Legal ☐ IT ☒ Risk ☐ Other
(Please ensure proper internal review channels have been followed, this is the responsibility of the
requesting Department)
Item:
Thurston-Mason Behavioral Health Administrative Service Organization (TMBH-ASO) Interlocal
Agreement
Background/Executive Summary:
The Interlocal Agreement will allow the Thurston-Mason Behavioral Health Administrative Service
Organization (TMBH-ASO) to fund judicial services provided by the Clerk’s Office, Superior Court,
Prosecutor’s Office, and Office of Public Defense for individuals involuntarily detained due to behavioral
health disorders per RCW 71.05 and RCW 71.24. The county-wide rate per case is $817 for a period of
January 1, 2026 through December 31, 2026, not to exceed $175,000.
Associated Costs/Budget Impact (amount, funding source, budget amendment, etc.):
Up to $175,000 included in the 2026 budget.
Public Outreach:
N/A.
Requested Action:
Approval of the Interlocal Agreement between Thurston-Mason Behavioral Health Administrative Service
Organization (TMBH-ASO) and Mason County to allow TMBH-ASO to fund judicial services provided
by Mason County for individuals detained due to behavioral health disorders at $817 per case not to
exceed $175,000 for a period of January 1, 2026 through December 31, 2026.
Attachment(s):
Interlocal Agreement
2026_MC-ILA Page 1 of 8
THURSTON-MASON BEHAVIORAL HEALTH
ADMINISTRATIVE SERVICE ORGANIZATION (TMBH-ASO)
INTERLOCAL AGREEMENT (ILA)
WITH
Entity: Mason County
Contact: Travis Adams Title: County Administrator
Phone: (360) 427-9670 ext. 530 Email: tadams@masoncountywa.gov
Mailing Address: 411 N 5th Street, Shelton WA 98584
ILA Number: 2026-MC-ILA Start Date: January 1, 2026 End Date: December 31, 2026
Thurston-Mason BH-ASO Contacts:
Tara Smith, Finance Director Phone: 360.763.5809 Email: tara.smith@tmbho.org
Joe Avalos, Executive Director Phone: 360.763.5801 Email: Joe.avalos@tmbho.org
Mailing Address: 670 Woodland Square Loop SE Ste 301 Lacey WA 98503
TOTAL FUNDING FOR ILA PERIOD: $175,000
INCORPORATION OF EXHIBITS AND ATTACHMENTS
The Provider shall provide services and comply with the requirements set forth in the following attached exhibits, attachment s, or
any other materials which are incorporated herein by reference. To the extent that the terms and conditions of any Exhibit or
Attachments conflicts with the terms and conditions of this base contract, the terms of this Contract shall control.
☒Exhibit C: Business Associate Agreement (BAA)
This ILA is entered into in counterpart or duplicate copies, and any signed counterpart or duplicate copy shall be equivalent to a
signed original for all purposes, between Thurston Mason Behavioral Health Administrative Service Organization, hereinafter “TMBH-
ASO” and Mason County hereinafter “Contractor.” This ILA governs the work to be and supersedes and replaces any previously
executed general terms and conditions, program contracts, or other agreements as of the start date below.
Contractor Signature: Printed Name and Title:
Date:
Thurston-Mason BH-ASO Signature: Printed Name and Title:
Joe Avalos, Executive Director
Date:
Approved as to Form by, Fred A. Johnson, TMBH-ASO Legal Counsel, February 15, 2022
2026_MC-ILA Page 2 of 8
THIS AGREEMENT, is made and entered by and between Mason County hereinafter
referred to as “COUNTY” and the Thurston-Mason Behavioral Health Administrative Services
Organization, a quasi-governmental entity formed pursuant to the Interlocal Cooperation Act,
chapter 39.34 RCW, hereinafter referred to as “TMBH-ASO.”
1. PURPOSE
The purpose of this Agreement is to define and fund judicial services provided by the Mason
County Clerk’s Office, the Mason County Superior Court, the Mason County Prosecutor’s Office
and the Mason County Office of Public Defense for those individuals involuntarily detained to
Mason County due to a behavioral health disorder per chapters 71.05 and 71.24 RCW.
2. DURATION OF AGREEMENT
This Agreement shall be effective January 1, 2026, and shall terminate on December 31, 2026,
unless otherwise amended. This agreement may be extended for a period not to exceed three
(3) months for the purpose of accommodating amendments and revisions pursuant to a renewal
or replacement of this agreement. The Extension shall be in writing and agreed upon by the
County and TMBH-ASO prior to the termination date set forth herein.
This agreement supersedes any other agreement for the reimbursement of judicial services for
individuals involuntarily detained effective on or after January 1, 2026.
3. SERVICES
Services to be provided are those defined in chapters 71.05 and 71.24 RCW. Involuntary
Treatment Court will be provided as established by a majority vote of the sitting judges of Mason
County Superior Court hearings and may be held either remotely via approved video streaming
service or in person at the location of the Evaluation and Treatment Facility. Jury trials shall be
held at the Mason County Courthouse. The location of the Evaluation and Treatment Facility is:
a. Mason County Evaluation and Treatment Facility
307 West Cota St., Shelton, WA 98584
The Court shall operate two to three days a week or as necessary to meet the statutory
requirements. Days and hours shall be determined by TMBH-ASO, the Treatment Provider at the
Facility location and Superior Court.
Additionally, at this site, the judges of the Mason County Superior Court by majority vote may
authorize behavioral health commissioners, appointed pursuant to RCW 71.05.135, to perform
any or all of the following duties:
a. Receive all applications, petitions, and proceedings filed in the Superior Court for the
purpose of disposing of them pursuant to this chapter;
2026_MC-ILA Page 3 of 8
b. Investigate the facts upon which to base warrants, subpoenas, orders to directions in
actions, or proceedings filed pursuant to this chapter;
c. For the purpose of this chapter, exercise all powers and perform all the duties of a
Court Commissioner appointed pursuant to RCW 2.24.010;
d. Hold hearings in proceedings and make written reports of all proceedings under this
chapter which shall become a part of the record of Superior Court;
e. Provide such supervision in connection with the exercise of its jurisdiction as may be
ordered by the presiding judge; and
f. Cause the orders and findings to be entered in the same manner as orders and
findings are entered in cases in the superior court.
4. FUNDING
Funding for court services shall be in accordance with RCW 71.05.730:
A countywide rate per case of $817.00 is set for the period January 1, 2026 through December
31, 2026. The rate is based on an average of the expenditures per case for judicial services for
civil commitment cases within the county over the past three years, excluding indirect costs.
A civil commitment case, also known as a petition, is defined in RCW 71.05.730(3)(a): all
judicial hearings related to a single episode of hospitalization or less restrictive alternative
treatment, except that the filing of a petition for a one hundred eighty-day commitment which
shall be considered to be a new case regardless of whether there has been a break in
detention.
The number of filings shall be documented and submitted with each invoice.
The total amount of this contract shall not exceed $175,000.
Thurston Mason BH-ASO reserves the right to withhold payment until such time that adequate
back up documentation is provided to support the invoice. The number of filings will be reviewed
every six months to evaluate the need to adjust the contract maximum amount for the total
number of filings expected.
The Mason County Clerk is authorized to provide information in order for TMBH-ASO to pay for
Mason County for judicial services as provided for in RCW 71.05 and related audit functions or
for seeking reimbursement for judicial services as provided for in RCW 71.05.73.0 from the BH-
ASO that serves the county residence of the individual who is the subject of the Civil
Commitment Case and related audit functions. Mason County Clerk, if provided in the court file,
is authorized to provide:
1. Name of Person
2. Date of Birth
3. Case Number
4. Date of Hearing
5. Type of Hearing
2026_MC-ILA Page 4 of 8
6. Facility
7. Judicial Officer
8. Clerk
9. Prosecuting Attorney
10. Defense Attorney
5. INVOICING FOR SERVICES RENDERED
The COUNTY will provide a quarterly invoice for services provided to TMBH-ASO. Invoices
must be accompanied by case filing information. The invoice is due by the 10th of the month
following the end of the quarter. Invoices shall be submitted to invoices@tmbho.org.
6. COMPLIANCE WITH LAWS
Each Party shall comply with all applicable federal, state, and local laws, rules, and regulations
and will maintain all necessary certifications, licenses, and accreditation that may be required to
perform such Party’s obligations under this Agreement.
Pursuant to RCW 71.05.740, all behavioral health administrative service organizations in the
state of Washington must forward historical behavioral health involuntary commitment
information retained by the organization, including identifying information and dates of
commitment to the authority. As soon as feasible, the behavioral health administrative services
organizations must arrange to report new commitment data to the authority within twenty-four
hours. Commitment information under this section does not need to be resent if it is already in
the possession of the authority. Behavioral health administrative services organizations and the
authority shall be immune from liability related to the sharing of commitment information under
this section.
The Clerk of the Court must share commitment hearing outcomes in all hearings under this
chapter with the local behavioral health Administrative Services Organization that serves the
region where the Superior Court is located, including in cases in which the Designated Crisis
Responder investigation occurred outside the region. The hearing outcome data must include
the name of the facility to which the person has been committed
7. CONFIDENTIALITY
The Parties shall use Personal Health Information (PHI) only for the purpose of the services
outlined in this Agreement. TMBH-ASO, county employees, or any other service provider shall
not disclose, transfer, or sell any such information to any other Party, except as provided by law,
or in the case of PHI, without the written prior consent of the person to whom the PHI pertains.
The Parties also agree not to use or disclose PHI other than as permitted or required by this
Agreement, HIPAA, and the Health Information Technology for Economic and Clinical Health
Act (HITECH). The Parties shall use and disclose PHI only if such use or disclosure,
respectively, is in compliance with federal and state local laws, including, but not limited to
codes of conduct governing the individual parties. The Parties shall maintain the confidentiality
of all PHI and other information gained by reason of this Agreement and shall return or certify
the destruction of such information if requested in writing by the Party to this Agreement that
provided the information.
2026_MC-ILA Page 5 of 8
TMBH-ASO and Clerk shall protect all PHI, records, and data from unauthorized disclosure in
accordance with all applicable federal, state, and local laws regarding HIPAA confidentiality
requirements.
8. HOLD HARMLESS AND INDEMNIFICATION
Each Party to this Agreement shall be responsible for its own wrongful and negligent acts or
omissions, or those of its officers, officials, agents, or employees to the fullest extent required by
law, and shall indemnify, defend, and hold the other Party harmless from and against all claims,
suits, actions, liabilities, losses, expenses, damages, and judgments including costs and
attorney’s fees, for injury, illness, disability, or death to any person or persons or damage to
property caused by, arising out of, or resulting from the performance of this Agreement by the
Party, that Party’s officers, officials, agents, and/or employees.
In the case of negligence of more than one Party, any damages allowed shall be levied in
proportion to the percentage of negligence attributable to each Party, and each Party shall have
the right to seek contribution from the other Party in proportion to the percentage of negligence
attributable to the other Party.
9. INSURANCE
Each Party shall, at its own cost and expense, obtain and maintain in force during the term of
this Agreement professional and general liability insurance with limits of $1,000,000 per
occurrence, $3,000,000 annual aggregate. Such insurance shall be provided by insurance
company(ies) or self-insurance mutually acceptable to the parties. Each Party shall provide the
other with a certificate of insurance (or copy of the insurance policy) verifying such coverage
upon the other Party’s request.
10. THIRD PARTY CLAIMS HOLDING
A. The Party seeking indemnification hereunder shall promptly notify the other Party from
whom indemnification is sought in writing of any claim asserted against it and promptly
deliver a true copy of any summons or other process, pleading or notice issued in any
lawsuit or claim.
B. Where acceptance of its obligation to indemnify is deemed proper by the indemnifying Party,
said Party reserves the right to control the investigation, trial and defense of such lawsuit or
action (including all negotiations to effect settlement), any appeal arising from it and employ
or engage attorneys of its own choice.
C. The Party seeking indemnification may, at its sole cost, participate in such investigation, trial
and defense of such lawsuit or action and any appeal arising from same.
D. Each Party to this Agreement, its employees, agents, servants and representatives shall
provide full cooperation to the other at all times during the pendency of the claim or lawsuit,
including, without limitation, providing one another with all available information concerning
the claim.
2026_MC-ILA Page 6 of 8
11. NONDISCRIMINATION
TMBH-ASO, its assignees, delegates or subcontractors shall not discriminate against any
person in the performance of any of its obligations hereunder on the basis of race, color, creed,
ethnicity, religion, national origin, age, sex, marital status, veteran status, sexual orientation or
the presence of any disability. Implementation of this provision shall be consistent with RCW
49.60.400.
12. WITHDRAWAL
Any party hereto shall have the right to withdraw from this Agreement at any time, PROVIDED
that the remaining party to this Agreement shall have received written notification of the other
party’s intention to withdraw at least 120 days prior to the proposed effective date of such
withdrawal; and PROVIDED FURTHER, that such notification is received at least 120 days prior
to the expiration of the current fiscal year period.
13. PROHIBITION AGAINST ASSIGNMENT
The obligations and duties under this Agreement shall not be assigned, delegated, or
subcontracted to any other person, firm or entity without the prior express written consent of the
TMBH-ASO.
14. CHOICE OF LAW, JURISDICTION AND VENUE
A. This Agreement has been and shall be construed as having been made and delivered within
the State of Washington, and it is agreed by each party hereto that this Agreement shall be
governed by the laws of the State of Washington, both as to its interpretation and
performance.
B. Any action at law, suit in equity, or judicial proceeding arising out of this Agreement shall be
instituted and maintained only in any of the courts of competent jurisdiction in Thurston
County.
15. SEVERABILITY
If a court of competent jurisdiction holds any part, term or provision of this Agreement to be
illegal, or invalid in whole or in part, the validity of the remaining provisions shall not be affected,
and the parties’ rights and obligations shall be construed and enforced as if the Agreement did
not contain the particular provision held to be invalid.
If any provision of this Agreement is in direct conflict with any statutory provision of the State of
Washington, that provision which may conflict shall be deemed inoperative and null and void
insofar as it may conflict and shall be deemed modified to conform to such statutory provision.
2026_MC-ILA Page 7 of 8
16. COUNTERPARTS
This Agreement may be signed in counterpart or duplicate copies, and any signed counterpart
or duplicate copy shall be equivalent to a signed original for all purposes. This Agreement shall
be effective upon its execution by the two named Parties.
17. FILING OF AGREEMENT
A copy of this Agreement shall be filed with the County Auditor of Mason County or,
alternatively, listed by subject on a public agency’s web site or other electronically retrievable
public source, as required by RCW 39.34.040.
18. AMENDMENT
All amendments to this Agreement shall be in writing and mutually agreed upon and signed by
both Parties.
19. TERMINATION
This Agreement may be terminated by either party by giving (120) one hundred days written
notice of termination to the other Party.
20. ENTIRE AGREEMENT
The parties agree that this Agreement is the complete expression of its terms and conditions.
Any oral or written representations or understandings not incorporated in this Agreement are
specifically excluded.
21. NOTICES
Any notices shall be effective if personally served upon the other Party or if mailed by registered
or certified mail, return receipt requested, to the addresses set out on the cover page. Notice
may also be given by facsimile with the original to follow by regular mail. Notice shall be
deemed to be given three days following the date of mailing or immediately if personally served.
For service by facsimile, service shall be effective upon receipt during working hours. If a
facsimile is sent after working hours, it shall be effective at the beginning of the next working
day
IN WITNESS WHEREOF, the parties have executed this Agreement by authorized
officials thereof on the ____________ day of ______________________, 2026.
2026_MC-ILA Page 8 of 8
Board of County Commissioners
Mason County, Washington
Chair
Thurston-Mason Behavioral Health
Administrative Services Organization
Governing Board
Chair
Vice Chair
Commissioner
Approved as to Form
Tim Whitehead, Chief Deputy
Prosecuting Attorney
Vice Chair
Commissioner
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No.
From: Kim Monroe Ext: 420
Department: Human Resources Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): March 2, 2026 Agenda Date(s): March 17, 2026
Internal Review: ☐ Finance ☒ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other
(Please ensure proper internal review channels have been followed, this is the responsibility of the
requesting Department)
Item:
Resolution Amending Resolution 2025-003 Changing the Compensation Benchmark for the Chief Deputy
Prosecuting Attorney Salary
Background/Executive Summary:
1.This action establishes internal alignment, benchmarking the compensation of the Chief Deputy
Prosecutor to the Mason County Prosecuting Attorney rather than to the WA Superior Court Judge.
2. The resolution increases the percentage rate of the salary from 85% of the Superior Court Judge to
87.5% of the Mason County Prosecuting Attorney.
Associated Costs/Budget Impact (amount, funding source, budget amendment, etc.):
Approximately $42,790 annually
Public Outreach:
N/A
Requested Action:
Approval of the Resolution amending Resolution 2025-003 Changing the Compensation Benchmark for
the Chief Deputy Prosecuting Attorney Salary.
Attachment(s):
Resolution
RESOLUTION NO. ____
AMMENDING RESOLUTION NO. 2025-003 CHANGE Compensation benchmark from WA State Superior
Court Judge to Mason County Prosecutor, and establish compensation for the position at 87.5%
**A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF MASON COUNTY
ESTABLISHING THE SALARY OF THE CHIEF DEPUTY PROSECUTOR**
WHEREAS, RCW 36.16.070 states…The Board shall fix the compensation of all employees; and
WHEREAS, the Board adopted Resolution No. 2025-003 on January 21, 2025 setting the Chief Deputy Prosecuting
Attorney salary at 85% of that of a WA State Superior Court Judge; and
WHEREAS, the Board recognizes that the Chief Deputy Prosecutor serves as the primary deputy to the elected
Prosecuting Attorney with significant managerial and legal responsibilities, warranting a proportional salary
structure; and
WHEREAS, the Board has reviewed relevant market data, internal equity considerations, recruitment and retention
factors, and organizational alignment related to the Chief Deputy Prosecutor position; and
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Mason County, Washington,
hereby amend Resolution No. 2025-003 to:
1. Benchmark Salary – The annual salary for the at-will position of Chief Deputy Prosecutor is hereby
established at eighty-seven and one-half percent (87.5%) of the salary of the Mason County elected
Prosecuting Attorney, as set by the County.
2. Compensation Structure Affirmed
The Board affirms that action reflects the relative scope, responsibility, and leadership role of the position
and supports internal equity within the Prosecuting Attorney’s Office.
3. Administrative Implementation
The Mason County Human Resources Department is hereby authorized and directed to implement this
salary adjustment consistent with this resolution and applicable County policies effective March 1, 2026.
DATED this day of _____________, 2025.
ATTEST:
________________________________
McKenzie Smith, Clerk of the Board
APPROVED AS TO FORM:
________________________________
Mike Dorcy, Prosecuting Attorney
BOARD OF COUNTY COMMISSIONERS
MASON COUNTY, WASHINGTON
__________________________________
Pat Tarzwell, Chair
___________________________________
Randy Neatherlin, Commissioner
___________________________________
Sharon Trask, Commissioner
Docusign Envelope ID: 32F1B935-F10A-43D8-86E0-89718AA39337
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No.
From: Nathan Birklid, Jeff Rhoades Ext: 313
Department: Sheriff's Office Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): 3/9/2026 Agenda Date(s): 3/17/2026
Internal Review: ☒ Finance ☐ Human Resources ☐ Legal ☐ IT ☒ Risk ☐ Other
(Please ensure proper internal review channels have been followed, this is the responsibility of the
requesting Department)
Item: Body Worn Camera upgrade and renewal
Background/Executive Summary:
In May 2021, the Mason County Sheriff’s Office (MCSO) received funding from the BOCC to purchase
body-worn cameras (BWC) and in-car video/audio systems for all deputies and patrol vehicles. Prior to
the purchase, an extensive evaluation was conducted, and MCSO selected GETAC equipment through
one of their recommended vendors.
As part of the five-year agreement/contract, the Office was to receive three sets of BWC-02 cameras.
These phased replacements were built into the contract due to the expected degradation of BWC battery
life over approximately 25-month duty cycles:
The initial set at the time of purchase
A second set approximately 25 months later
A third set at the end of the agreement (current year)
During the last five years, GETAC transitioned MCSO from the original reseller to another company,
BRITE. Through recent discussions with BRITE, it has been determined that they are likely unable to
provide the third set of replacement BWC-02 cameras due to technology changes and product evolution.
MCSO has worked with BRITE to identify replacement GETAC BWC technology and has negotiated the
cost down to $74,442.43.
We have applied for the SRT( Small Rural Tribal) Body Worn Camera Program grant, which requires a
one-for-one match. In the best-case scenario, the County match would be approximately $38,000. If the
grant is not awarded, MCSO will need to request BOCC funding for the full amount through a
supplemental budget request.
This issue was not anticipated during the 2026 budgeting process, as the Office only became aware of the
replacement limitation and associated cost in mid-February 2026.
Funding Proposal:
We have applied for the SRT Body Worn Camera Program Grant, which offers a one-to-one matching
funding opportunity through the Bureau of Justice Assistance. This grant will support the necessary
upgrades to our camera system, ensuring compliance with HB 1223 and reinforcing accountability in our
operations if received.
Action Request:
Conclusion:
Continued investment in our Body-Worn Camera Program is essential for upholding the values of
accountability and community trust in law enforcement. The Sheriff’s Office remains committed to
adopting the best practices in our operations, and with your support, we can effectively implement the
necessary technological upgrades.
Associated Costs/Budget Impact approx. 76k potentially reduced to 38k if the 1 for 1 matching grant is
obtained.):
Public Outreach: N/A
Requested Action: Approval of the purchase of the upgraded body worn cameras through Brite
up to the estimated cost of $74,442.43 and approval of the potential one-for one match for the
Small Rural Tribal (SRT) Body Worn Camera Program grant in the approximate amount of
$38,000.
Attachment(s): Brite BWC Quote
We have prepared a quote for you
Mason County Sheriff's Office, WA - BC-04 Refresh (53)
Quote # 014357
Version 1
Prepared for:
Mason County Sheriff's Office - WA
Erik Heilman
eheilman@masoncountywa.gov
Items
Description Price Qty Ext. Price
Upgrade for 53 BC-02's to the new BC-04 1080P Body Worn Camera
OVWX6XXXXXX5 BC-04-1080P - BWC Device, 128GB + FHD/HD/WVGA, WiFi + GPS + BLE,
5 years warranty, 5 years battery warranty
$845.00 53 $44,785.00
OD4C5U 8 PORT MULTIDOCK (MD-04), INCLUDES 150W AC ADAPTER (US), 5
YEAR WARRANTY
$1,055.00 3 $3,165.00
ORB46X Body Worn Camera (BC-04), magnetic quick release charging USB cable
(3.28 ft)
$38.50 55 $2,117.50
ORBB5U SINGLE PORT DOCK (VD-04U), INCLUDES USB-C TO USB-A CABLE
(3.28FT), USB A EXTENSION CABLE (12.5FT), USB-A 10W AC ADAPTER
(US), 5 YEAR WARRANTY
$129.00 53 $6,837.00
ORBD5U SINGLE PORT DOCK (VD-04L), USB-C TO USB-A CABLE, USB A EXTENSION
CABLE, ETHERNET CABLE, ADAPTOR, 5 YEAR WARRANTY
$149.00 46 $6,854.00
OZX01X GETAC VIDEO SOLUTION ON-SITE CONSULTING $2,300.00 2 $4,600.00
Subtotal:$68,358.50
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Mason County Sheriff's Office, WA - BC-04 Refresh (53)
Prepared by:Prepared for:Quote Information:
Brite Mason County Sheriff's Office - WA Quote #: 014357
Brian Humphreys
1-800-333-0498
Fax 585-758-0222
bhumphreys@brite.com
322 N 3rd St
Shelton, WA 98584
Erik Heilman
360-427-9670 x 313
eheilman@masoncountywa.gov
Contract:
Version: 1
Delivery Date: 02/17/2026
Expiration Date: 02/28/2026
Quote Summary
Description Amount
Items $68,358.50
Subtotal:$68,358.50
Estimated Tax:$6,083.93
Total:$74,442.43
Agreed upon payment terms: NET 30
Any changes to the orders after acceptance may result in additional fees.
Any returns must be accompanied by a return authorization and will be subject to restocking fees.
Any returns must be approved with 30 days of shipping dates
All services will be invoiced upfront and efforts debited against the units described above.
All Professional Services credits are valid for a period of 1 year from time of purchase and shall be planned in advance
with a minimum of four (4) week notice period
All hardware and accessories will be invoiced when shipped.
All software will be invoiced upon delivery of license.
All subscriptions will be invoiced when activated.
Terms and conditions listed within a Master Services Agreement or Statement of Work supersede any listed here.
Travel costs will be billed separately unless otherwise stated.
All support is considered manufacturers depot warranty support unless otherwise stated.
All taxes on this quote are estimated. Appropriate taxes will be calculated and included at the time of Invoice.
Please Note: Global trade and tariff uncertainty has created unpredictable pricing volatility. Brite cannot
guarantee pricing of 3rd party solutions. Please confirm quotes prior to order submission.
Taxes, shipping, handling and other fees may apply. We reserve the right to cancel orders arising from pricing or other errors.
Quote#014357 v1 www.brite.com | salesinfo@brite.com | 1-800-333-0498 Page: 3 of 4
Mason County Sheriff's Office - WA
Signature:
Name:Erik Heilman
Date:
Quote#014357 v1 www.brite.com | salesinfo@brite.com | 1-800-333-0498 Page: 4 of 4
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No.
From: Luke Viscusi on behalf of the Mason County
Historic Preservation Commission Ext: 282
Department: Community Development Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): 03/09/2026 Agenda Date(s): 03/17/2026
Internal Review: ☐ Finance ☐ Human Resources ☒ Legal ☐ IT ☒ Risk ☐ Other
(Please ensure proper internal review channels have been followed, this is the responsibility of the
requesting Department)
Item:
The Mason County Historic Preservation Commission is seeking approval to fund six 2026 Mason
County Heritage Grant applicants for $16,000.00. This amount was previously budgeted for.
Background/Executive Summary:
At their February 2026 monthly meeting, the Mason County Historic Preservation Commission voted to
forward the following Heritage Grants to the BOCC for approval:
•Harstine Island Community Club: $4,000.00 repairing the leaking roof and correcting the
plumbing venting in the ADA bathroom of the Harstine Island Community Hall.
•Mason Forest Festival: $4,000.00 towards the scanning and digital restoration of portrait
photographs of Forest Festival Queens and the creation of public displays.
•Mason County Historical Society: $3,675.38 towards the fabrication and installation of acrylic
protective barriers onto existing exhibit shelving in the Mason County Historical Museum.
•McReavy House Museum of Hood Canal: $288.31 towards the development of a new website,
the creation of a logo, and the production of print materials for the McReavy House Museum of
Hood Canal.
•Skokomish Grange No. 379: $288.31 towards the replumbing of bathrooms and installation of
new toilets in the Middle Skokomish School.
•South Sound Fruit Society: $3,748.00 towards the DNA submission to the WSU Fruit Genomic
Lab and the purchasing of owl nesting boxes, public outreach and education materials, hardware,
and software.
Associated Costs/Budget Impact (amount, funding source, budget amendment, etc.):
The Historic Preservation Commission budgeted $16,000.00 for Heritage Grants for fiscal year 2026. If
approved by the BOCC, this grant cycle will cost the Historic Preservation fund the full amount of
$16,000.00.
Public Outreach:
The Mason County Historic Preservation Commission held their regular, public monthly meeting on
February 12, 2026. During this meeting, applicants and their representatives had the opportunity to
present their proposal and answer questions from the Commission. The Commission then scored the
applications in the public meeting.
Requested Action:
Approval of six 2026 Mason County Heritage Grants, as discussed above, for a total amount of
$16,000.00.
Attachment(s):
• Mason County Heritage Grant Program Guidelines
• Memos from Nichole Wilston and Tim Whitehead approving contracts
• Grant Contract with Scope of Work (Exhibit "A")
• 2026 Mason County Heritage Grant Application from Harstine Island Community Club
• Grant Contract with Scope of Work (Exhibit "B")
• 2026 Mason County Heritage Grant Application from Mason County Forest Festival
• Grant Contract with Scope of Work (Exhibit "C")
• 2026 Mason County Heritage Grant Application from Mason County Historical Society
• Grant Contract with Scope of Work (Exhibit "D")
• 2026 Mason County Heritage Grant Application from McReavy House Museum of Hood Canal
• Grant Contract with Scope of Work (Exhibit "E")
• 2026 Mason County Heritage Grant Application from Skokomish Grange No. 379
• Grant Contract with Scope of Work (Exhibit "F")
• 2026 Mason County Heritage Grant Application from South Sound Fruit Society
Mason County Heritage Grant Program Guidelines November 13, 2025 Page 1
Mason County Heritage Grant Program Guidelines
Mission: The Mason County Heritage Grant Program provides resources to assist in the
collection, preservation, and interpretation of Mason County’s heritage.
About the Program: On behalf of the Board of County Commissioners, the Mason County
Historic Preservation Commission (MCHPC) administers the Mason County Heritage Grant
Program (HGP) to assist projects that promote the public’s access to County history.
The program is funded with a portion of document recording fees collected by the Mason County
Auditor. The allocation of these fees for projects that “promote historical preservation or
historical programs, which may include preservation of historic documents” is authorized under
RCW 36.22.170. The revenues accrue to a dedicated fund and may not be used for any purposes
other than those stipulated in the statute. The program is operated in such a way that revenues
accruing to the fund in one year are allocated in the following year, ensuring that project awards
will be available regardless of prevailing economic conditions.
Eligibility:
1. Who can apply: Non-profit organizations currently registered with the Washington Secretary
of State or 501(c)(3) and government entities, including tribes, are eligible for consideration, as
long as they have a clear focus on heritage within Mason County. Projects sponsored by
individuals are not eligible.
2. Project Categories: To qualify for assistance, projects must fall into one of the
following categories:
• Professional Development
• Public Education
• Small Capital Projects
• Collections Management
• Heritage Investigations
• Historic Preservation
3. Project Ranking Criteria: The evaluation of the grant proposals will be based on the following
criteria. (Points in parentheses):
• Promotes heritage, preservation and history in Mason County (25 pts. maximum).
• Public benefit, shows public need and scope, and will increase public understanding,
exposure and experience of Mason County history (20 pts. maximum).
• Applicant has the capacity to complete the project using professional standards (15
pts. maximum).
• Immediate need or opportunity and relates to applicants’ mission and/or goals (15
pts. maximum).
• Clear, measurable outcomes that are attainable within the funding period (10 pts.
maximum).
• Well defined budget as well as effectively leveraged funding and support from other
sources (total project costs, i.e. grant amount plus hard or soft match; enhancing historic
visibility) (10 pts. maximum).
• Economic benefit to Mason County (5 pts. maximum).
Mason County Heritage Grant Program Guidelines November 13, 2025 Page 2
Note - Ongoing operational costs (staff, utilities, rent, etc.) are not eligible for HGP funding.
Available Funds:
Grant proposals may be requested up to $4,000. No match of any kind is required;
however, if feasible, applicants are encouraged to provide some hard or soft match to
illustrate their commitment to the project. The total funding level for the Mason County
Heritage Grant Program will be determined by the number and quality of the proposals.
Proposal Process:
The program operates on a calendar year budget with one proposal period during the calendar
year. The proposal deadline for each calendar year is the third Friday of January by 12:00 p.m.
Projects must be completed within 6 months of the grant award. Grant recipients can request a
one-time six-month extension. Extension requests must be in writing and be submitted to the
Mason County Historic Preservation Commission for approval no later than 12:00 p.m. four
months from date of award.
Applicants are allowed to submit one proposal per grant period. If a six-month time extension has
been granted for a previously approved grant, the grant recipient will not be eligible to request
grant funding until completion of the participants current grant. Only an authorized official for
the organization is allowed to sign the proposal (i.e. city official, organization president, etc.).
The application must also be signed by the organization’s financial officer.
1. Submittal/Review:
• Develop grant proposals addressing each element in the order identified under Project
Ranking Criteria.
• Complete the grant proposal and submit one original signed proposal, one set of
support materials (optional), and one additional copy of all materials to the Mason
County Historical Preservation Commission, Mason County DCD, 615 W. Alder
Street Shelton, WA 98584. Proposals which are mailed to the above address must be
postmarked by the deadline dates established for each period. Hand delivered
proposals must be received no later than by 12:00 p.m. for the deadline dates
established for each period. If proposal deadline dates fall on a non-county business
day, proposals are due by 12:00 p.m. the next business day. Late or incomplete
proposals will not be accepted. Proposals will be reviewed for completeness by staff.
After the proposal deadline closes, staff will forward completed proposals to the
MCHPC for review.
• Public Review Procedure:
o The MCHPC will discuss the proposals and score them using the approved
ranking criteria at a public meeting held at 2:00 p.m. on the second Thursday
of February, at 415 N. 6th Street, Shelton, WA 98584 (video call optional).
Applicants are highly encouraged to attend.
o The MCHPC will come to the meeting having already reviewed the
applications.
o Applicants in attendance will introduce themselves, their organization, and
briefly present their project.
o If necessary, the MCHPC will ask follow-up questions to the applicants in
attendance and/or discuss any applications in greater detail.
Mason County Heritage Grant Program Guidelines November 13, 2025 Page 3
o The MCHPC will score or revise their initial scoring for each application based
on the information discussed at the meeting.
o The MCHPC will announce their final scores for each application, which will
be aggregated into a single, final score for each applicant.
o The MCHPC will discuss recommendations for funding all, a portion of, or
none of specific applications based on final score, review criteria, or
stipulations within the grant applications.
o The meeting will adjourn after a motion has been passed by the MCHPC to
recommend funding for the awarded applications.
• Recommendations for funding will then be forwarded to the Board of County
Commissioners (BOCC). The BOCC will make all final funding and approval
decisions.
2. Contract/Scope of Work: Approved grant proposal recipients will sign a contract with Mason
County and will provide a scope of work. The scope of work will be an attachment to the
contract.
3.Reimbursement: The HGP is a reimbursement program. The grantee will complete their
projects and submit a Final Report to the County for reimbursement of the approved
expenditures (see Final Report, below). Grantees will allow at least 60 days for reimbursement
after the invoice has been received by the County. A progress report and documentation of
expenditures will be required for the advance of funds before the completion of a project.
4. Final Report: Upon completion of the granted project, a Final Report shall be submitted by the
grantee to the MCHPC. The Final Report should briefly report the completion and the outcome
of the granted project, along with supplementary photographs of the completed work, and also
include either copies of all supporting receipts paid out and summary of amount expended, or a
definitive proof of payment for the approved purchases. All shall be submitted to the Mason
County Historical Preservation Commission, Mason County DCD, 615 W. Alder Street, WA
98584 within 10 calendar days of the authorized grant completion date.
5. Special Notice for Properties Listed on the Mason County Register of Historic Places: Locally
registered historic properties in Mason County must have a Certificate of Appropriateness
submitted with the application package if the project meets the review requirements of the
Mason County Historic Preservation Ordinance Chapter 17.40.150. Mason County Heritage
Grants will not be approved for projects that would result in the disqualification of properties on
federal, state or county historic registers. It is recommended that potential applicants contact the
Mason County Historic Preservation staff by emailing hpc@masoncountywa.gov or call 360-
427-9670 ext. 352 to discuss proposals at least 3-months prior to applying for any project
involving locally registered historic sites.
Mason County Heritage Grant Program Guidelines November 13, 2025 Page 4
6. Compliance with Local, State and Federal Permits, Requirements, Ordinances, Regulations
and Laws: Applicants are responsible for compliance with all local, state and federal permits,
requirements, ordinances, regulations and laws associated with approved Heritage Grants. Non-
compliance can result in revocation of reimbursement of approved funds.
ADDITIONAL INFORMATION:
Project Categories:
The following are examples of activities which are meant to illustrate the types of potentially
eligible projects. The examples listed below are not meant to be exclusive or exhaustive.
Applicants unsure of a potential project’s eligibility should contact the Mason County Historical
Preservation Commission, at Mason County DCD, 615 W. Alder Street Shelton, WA 98584,
360-427-9670 for a determination. Projects may fall under more than one category.
• Professional Development: This category provides support for activities, which
enhance the capabilities of the board, staff and volunteers of non-profit organizations to
collect, preserve and interpret history in Mason County. Examples:
o Development or sponsorship of programs for the professional training of non-
profit staff and volunteers related to historical preservation.
o Provide capacity-building training for the boards and staff of non-profit
heritage organizations.
• Public Education: This category provides support for activities that incorporate
Mason County history into the educational infrastructure and the general public
discourse. Examples:
o Research, design, production, installation and promotion of permanent
and semi-permanent exhibits, both on-site and off-site.
o Research, design, production and management of traveling exhibits for
schools.
o Original research that will result in publication, exhibit, public event, or some
other product that places the outcome of the research before the public on a
not for profit basis.
o Production and distribution costs for books, articles, videos, oral history
tapes, DVDs, etc., on a not for profit basis which address some aspect of
Mason County history.
• Small Capital Projects: This category provides support for historical preservation
projects that assist an organization in meeting health, safety and welfare needs that
preserve its facility assets and enhance service to the public. If a small capital project is
located within a local historic preservation jurisdiction, evidence of review and approval
by the local jurisdiction that the project meets the U.S. Secretary of the Interior
Standards is required.
o Design and installation of modifications to meet ADA requirements.
o Exterior maintenance (roofing, painting, relevant landscaping, etc.) of
substantive value/nature, i.e., more than routine and periodic
maintenance expected of a prudent owner or tenant if such maintenance
is necessary to protect historic archival exhibits.
Mason County Heritage Grant Program Guidelines November 13, 2025 Page 5
o Substantial interior projects that preserve the structural and/or signature
design integrity of heritage facilities.
o Acquisition of technology hardware with a projected useful life of three or
more years that is used in direct support of the applicant’s project.
• Collections Management: This category provides support for projects that assist
nonprofit organizations to effectively execute their stewardship obligations for their
collections. Examples:
o Acquisition of significant additions to the collections of non-profit heritage or
historical organizations.
o Professional services related to conservation of key items in the collections of
nonprofit heritage agencies.
o Acquisition of software to computerize collections management (For technology
hardware, refer to Small Capital Projects).
o Provision of a portion of the local share of the cost for an operational assessment
by a qualified professional or an accredited institutional program (e.g., the
Museum Assessment Program).
• Heritage Investigations: This category provides support for activities that involve
recovery, recording and reporting/presentations of Mason County heritage materials.
Examples:
o Archaeological surveys, excavations and reporting of heritage sites and artifacts,
in consultation with local Indian Tribes, within Mason County.
o Archival investigations and reporting of documents involving the heritage of
Mason County.
o Recording and reporting ancient and historic artifact collections in public and
private ownership from Mason County. Artifacts in this category can vary in
scale, e.g., from barns/buildings down to projectile points and oxen shoes.
• Historic Preservation: This category provides support for activities that directly result in
the identification, evaluation and and protection of significant heritage resources.
Examples:
o Survey efforts.
o Historic designation.
o Site condition analysis or evaluation.
o Research/documentation efforts.
o Completion of preservation planning documents.
o Other efforts that result in the protection of Mason County
heritage.
Enabling Legislation for this Program:
RCW 36.22.170: The Revised Code of Washington can be viewed online
at: http://apps.leg.wa.gov/rcw/.
Mason County Heritage Grant Program Guidelines November 13, 2025 Page 6
Professional Standards Guidelines for Applicants:
If the core of the grant project is historic preservation, it shall be carried out in compliance
with the U.S. Secretary of the Interior Standards for such projects and other applicable codes
and regulations at the federal, state and local levels. Please see link below.
American Association of Museums Best Practices:
https://www.aam-us.org/?s=standards
Secretary of the Interior Standards for Rehabilitating, Restoring, and
Reconstructing Historic Buildings:
http://www.nps.gov/hps/tps/standguide/
Oral History Standards:
http://www.oralhistory.org/?s=Standards
Americans with Disabilities Act Guidelines:
http://www.ada.gov/
Digital Project Standards Resources:
http://content.lib.washington.edu/cmpweb/project/proj-resources.html
Mason County Historical Preservation Commission
https://masoncountywa.gov/government/advisory_boards/historic_preservation/index.php
1
Luke Viscusi
From:Nichole Wilston
Sent:Monday, March 2, 2026 1:53 PM
To:Luke Viscusi
Subject:RE: Historic Preservation Commission 2026 Heritage Grant Contracts
Attachments:2026 MCHG Contract_Exhibit A_Harstine Island Community Club (002) reviewed by Risk
NW 3.2.2026.docx; 2026 MCHG Contract_Exhibit B_Mason County Forest Festival
reviewed by Risk NW 3.2.26.docx; 2026 MCHG Contract_Exhibit C_Mason County
Historical Society reviewed by Risk NW 3.2.26.docx; 2026 MCHG Contract_Exhibit
D_McReavy House Museum of Hood Canal reviewed by Risk NW 3.2.26.docx; 2026
MCHG Contract_Exhibit F_South Sound Fruit Society reviewed by Risk NW 3.2.26.docx;
2026 MCHG Contract_Exhibit E_Skokomish Grange No. 379 reviewed by Risk NW
3.2.26.docx
Hi Luke,
Here are the contracts with my edits. It’s the same edit for all of the contracts attached herein. Tim has already
reviewed the language. Let me know if you have any questions. Thank you.
IMPORTANT NOTE: This e-mail message (and any attachments accompanying it) may contain confidential information. The information is
intended only for the use of the intended recipient(s). Delivery of this message to anyone other than the intended recipient(s) is not intended to
waive any privilege or otherwise detract from the confidentiality of the message. If you are not the intended recipient, or if this message has been
addressed to you in error, do not read, disclose, reproduce, distribute, disseminate or otherwise use this transmission, rather, please promptly
notify the sender by e-mail, and then destroy all copies of the message and its attachments, if any.
From: Luke Viscusi <LViscusi@masoncountywa.gov>
Sent: Monday, March 2, 2026 10:27 AM
To: Nichole Wilston <NWilston@masoncountywa.gov>
Subject: RE: Historic Preservation Commission 2026 Heritage Grant Contracts
Hello Nichole,
The Word Docs are aƩached.
Sincerely,
Luke Viscusi (he/him) | Planner
Mason County Department of Community Development
615 W Alder St, Shelton, WA 98584
Office # 360-427-9670 ext. 282
1
Luke Viscusi
From:Tim Whitehead
Sent:Tuesday, February 17, 2026 7:56 AM
To:Luke Viscusi; Nichole Wilston
Subject:RE: Historic Preservation Commission 2026 Heritage Grant Contracts
It appears that these are identical or very similar to the past contracts. They look good on my end.
Thanks
Timothy W Whitehead
Mason County Prosecutor’s OƯice
Chief Deputy Prosecuting Attorney
P: (360) 427-9670 ext. 417
F: (360) 427-7554
From: Luke Viscusi <LViscusi@masoncountywa.gov>
Sent: Friday, February 13, 2026 2:51 PM
To: Tim Whitehead <TimW@masoncountywa.gov>; Nichole Wilston <NWilston@masoncountywa.gov>
Subject: Historic Preservation Commission 2026 Heritage Grant Contracts
Hello Tim and Nichole,
I am currently working (on behalf of the Mason County Historic PreservaƟon Commission) to get the 2026 Heritage
Grant contracts approved by the BOCC, but I need your approvals before I send them to the BOCC.
Please see the 6 contracts aƩached. If you would rather have them as Word Docs, let me know.
Considering the BOCC’s schedule, I will need a response by the end of day Tuesday, March 3rd, to get the briefing
request in on Ɵme.
Let me know if you have any quesƟons or concerns!
Sincerely,
Luke Viscusi (he/him) | Planner
Mason County Department of Community Development
615 W Alder St, Shelton, WA 98584
Office # 360-427-9670 ext. 282
Cell # 360-490-3103
LViscusi@MasonCountyWA.gov
2026A
HERITAGE GRANT CONTRACT
This Heritage Grant Contract (this “Contract”) is entered into as of March 25, 2026, by and between Mason
County (the “County”), and the Harstine Island Community Club (the “Grantee”).
Harstine Island Community Club
Attn: Kathy Wedth, Michelle Moline
P.O. Box 1635
Shelton, WA 98584
(360) 324-0224
wendtkathy@earthlink.net;
moline@pacbell.net
Mason County
c/o Mason County Historic Preservation Commission
615 W Alder Street
Shelton, WA 98584
Attn: Luke Viscusi
(360) 427-9670 ext. 282
HPC@MasonCountyWA.gov
RECITALS
1. The Grantee has applied for a grant in the amount of $4,000 towards repairing the leaking
roof and correcting the plumbing venting in the ADA bathroom of the Harstine Island
Community Hall.
2. The County is granting up to the $4,000 requested for this project on a reimbursement
basis, based on receipts. All persons performing the work associated with this grant shall
act as an independent contractor(s), and not as an employee(s), on the terms and
conditions set forth herein. The money for this grant comes from fees collected by the
Mason County Auditor as authorized by RCW 36.22.170, which established a dedicated
fund for supporting local historic preservation.
AGREEMENT
In consideration of the foregoing and of the mutual promises set forth herein, and intending
to be legally bound, the parties herein agree as follows:
1. Engagement
(a) The County hereby agrees to reimburse the Grantee up to the full amount
of the grant based on receipts and a final report documenting the completion
of repairing the leaking roof and correcting the plumbing venting in the ADA
bathroom of the Harstine Island Community Hall, as described in the scope-
of-work (Exhibit "A"), which shall be performed by independent
contractor(s).
(b) The Grantee hereby accepts the engagement to have said work performed,
to present receipts and a final report for reimbursement and agrees to an
inspection of the final product prior to receiving payment under the terms and
conditions set forth herein.
2.Term.
(a) This Contract will commence on the date written above, and unless
modified by the mutual written agreement of the parties, shall continue until
six months from that date.
March 25, 2026, to September 25, 2026
The Grantee may request a one-time six-month extension. Extension requests
must be in writing and be submitted to the Mason County Historic
2026A
Preservation Commission for approval no later than 5:00 p.m. four months
from the date of the award (July 25, 2026).
3. Grantee’s Obligations
(a) The Grantee shall provide a scope-of-work, consistent with the grant
application, which shall be attached to this contract as Exhibit A.
(b) Upon completion of the project the Grantee shall provide the County
with the following items within 10 calendar days of the authorized grant
completion date (October 5, 2026, or April 4, 2027, if an extension is
requested as outlined in Section 2(a)). All items below shall be submitted
to the Mason County Historic Preservation Commission, either
physically or electronically:
i. A final report summarizing the project, its completion, and
outcomes. The final report shall also include before and after
photographs of the completed project (if applicable).
ii. Receipts or other proof of payment (ie. bank statements) for
reimbursement for the work approved by this grant award. At a
minimum the receipts or other proof of payment shall include
the organization's name, billing address, date of invoice (if
applicable), date of payment, and details of expenses. Invoices
without proof of payment or the aforementioned details will not
be accepted.
(c) Grantees will allow at least 60-days for reimbursement after the items
outlined in Section 3(b) are submitted to the Mason County Historic
Preservation Commission.
(d) Grantee acknowledges and agrees that it is solely responsible for the
selection, hiring, and supervision of any contractors, subcontractors, or
other individuals performing work funded by this grant. All work must
be performed in accordance with applicable federal, state, and local laws,
including licensing, bonding, permits and insurance requirements. The
County, as grantor, shall have no liability for any claims, injuries,
damages, or violations arising from the performance of such work. The
Grantee agrees to indemnify, defend, and hold harmless the County, its
officers, employees, and agents from any and all claims, actions, losses,
or damages arising from the work funded under this grant. Non-
compliance can result in the revocation of approved funding.
____________________________________ ______
Chair, Mason County Board of County Commissioners Date
_____________________________________ ______
Chair, Mason County Historic Preservation Commission Date
______________________________________ ______
Authorized Representative of the Grantee Date
2026A
EXHIBIT A
Harstine Island Community Club - $4,000.00
The Harstine Island Community Club will use the funds to repair the
leaking roof and correct the plumbing venting in the ADA bathroom of
the Harstine Island Community Hall. They will partner with contractors
to complete the repairs to protect the historic structure from further water
damage, improve conditions for users, and support safe, code-compliant
operation for year-round community use. Completion of this project will
continue to preserve the Harstine Island Community Hall for safe public
use.
2026B
HERITAGE GRANT CONTRACT
This Heritage Grant Contract (this “Contract”) is entered into as of March 25, 2026, by and between Mason
County (the “County”), and the Mason County Forest Festival (the “Grantee”).
Mason County Forest Festival
Attn: Amy Cooper
PO Box 252
Shelton, WA 98584
360-710-4951
info@masoncountyforestfestival.com
Mason County
c/o Mason County Historic Preservation Commission
615 W Alder Street
Shelton, WA 98584
Attn: Luke Viscusi
(360) 427-9670 ext. 282
HPC@MasonCountyWA.gov
RECITALS
1. The Grantee has applied for a grant in the amount of $4,000 towards the scanning and
digital restoration of portrait photographs of Forest Festival Queens and the creation of
public displays.
2. The County is granting up to the $4,000 requested for this project on a reimbursement
basis, based on receipts. All persons performing the work associated with this grant shall
act as an independent contractor(s), and not as an employee(s), on the terms and
conditions set forth herein. The money for this grant comes from fees collected by the
Mason County Auditor as authorized by RCW 36.22.170, which established a dedicated
fund for supporting local historic preservation.
AGREEMENT
In consideration of the foregoing and of the mutual promises set forth herein, and intending
to be legally bound, the parties herein agree as follows:
1. Engagement
(a) The County hereby agrees to reimburse the Grantee up to the full amount
of the grant based on receipts and a final report documenting the completion
of scanning and digitally restoring portrait photographs of Forest Festival
Queens and creating of public displays, as described in the scope-of-work
(Exhibit "B"), which shall be performed by independent contractor(s).
(b) The Grantee hereby accepts the engagement to have said work performed,
to present receipts and a final report for reimbursement and agrees to an
inspection of the final product prior to receiving payment under the terms and
conditions set forth herein.
2.Term.
(a) This Contract will commence on the date written above, and unless
modified by the mutual written agreement of the parties, shall continue until
six months from that date.
March 25, 2026, to September 25, 2026
The Grantee may request a one-time six-month extension. Extension requests
must be in writing and be submitted to the Mason County Historic
Preservation Commission for approval no later than 5:00 p.m. four months
from the date of the award (July 25, 2026).
2026B
3. Grantee’s Obligations
(a) The Grantee shall provide a scope-of-work, consistent with the grant
application, which shall be attached to this contract as Exhibit B.
(b) Upon completion of the project the Grantee shall provide the County
with the following items within 10 calendar days of the authorized grant
completion date (October 5, 2026, or April 4, 2027, if an extension is
requested as outlined in Section 2(a)). All items below shall be submitted
to the Mason County Historic Preservation Commission, either
physically or electronically:
i. A final report summarizing the project, its completion, and
outcomes. The final report shall also include before and after
photographs of the completed project (if applicable).
ii. Receipts or other proof of payment (ie. bank statements) for
reimbursement for the work approved by this grant award. At a
minimum the receipts or other proof of payment shall include
the organization's name, billing address, date of invoice (if
applicable), date of payment, and details of expenses. Invoices
without proof of payment or the aforementioned details will not
be accepted.
(c) Grantees will allow at least 60-days for reimbursement after the items
outlined in Section 3(b) are submitted to the Mason County Historic
Preservation Commission.
(d) Grantee acknowledges and agrees that it is solely responsible for the
selection, hiring, and supervision of any contractors, subcontractors, or
other individuals performing work funded by this grant. All work must
be performed in accordance with applicable federal, state, and local laws,
including licensing, bonding, permits and insurance requirements. The
County, as grantor, shall have no liability for any claims, injuries,
damages, or violations arising from the performance of such work. The
Grantee agrees to indemnify, defend, and hold harmless the County, its
officers, employees, and agents from any and all claims, actions, losses,
or damages arising from the work funded under this grant. Non-
compliance can result in the revocation of approved funding.
____________________________________ ______
Chair, Mason County Board of County Commissioners Date
_____________________________________ ______
Chair, Mason County Historic Preservation Commission Date
______________________________________ ______
Authorized Representative of the Grantee Date
2026B
EXHIBIT B
Mason County Forest Festival - $4,000.00
The Mason County Forest Festival will use the funds to scan and digitally
restore portrait photographs of Forest Festival Queens and create public
displays. They will work with professionals to ensure the long-term
preservation of the portraits and visually connect residents and visitors to
the Festival’s history. Completion of this project will safeguard an
important piece of Mason County’s cultural history while honoring the
individuals who have represented the Forest Festival across generations .
2026C
HERITAGE GRANT CONTRACT
This Heritage Grant Contract (this “Contract”) is entered into as of March 25, 2026, by and between Mason
County (the “County”), and the Mason County Historical Society (the “Grantee”).
Mason County Historical Society
Attn: Elizabeth Arbaugh
PO Box 1366
Shelton, WA 98584
(360) 426-1020
mchsarbaugh@gmail.com
Mason County
c/o Mason County Historic Preservation Commission
615 W Alder Street
Shelton, WA 98584
Attn: Luke Viscusi
(360) 427-9670 ext. 282
HPC@MasonCountyWA.gov
RECITALS
1. The Grantee has applied for a grant in the amount of $3,675.38 towards the fabrication
and installation of acrylic protective barriers on to existing exhibit shelving in the Mason
County Historical Museum.
2. The County is granting up to the $3,675.38 requested for this project on a reimbursement
basis, based on receipts. All persons performing the work associated with this grant shall
act as an independent contractor(s), and not as an employee(s), on the terms and
conditions set forth herein. The money for this grant comes from fees collected by the
Mason County Auditor as authorized by RCW 36.22.170, which established a dedicated
fund for supporting local historic preservation.
AGREEMENT
In consideration of the foregoing and of the mutual promises set forth herein, and intending
to be legally bound, the parties herein agree as follows:
1. Engagement
(a) The County hereby agrees to reimburse the Grantee up to the full amount
of the grant based on receipts and a final report documenting the completion
of fabricating and installing acrylic protective barriers onto existing exhibit
shelving in the Mason County Historical Museum, as described in the scope-
of-work (Exhibit "C"), which shall be performed by independent
contractor(s).
(b) The Grantee hereby accepts the engagement to have said work performed,
to present receipts and a final report for reimbursement and agrees to an
inspection of the final product prior to receiving payment under the terms and
conditions set forth herein.
2.Term.
(a) This Contract will commence on the date written above, and unless
modified by the mutual written agreement of the parties, shall continue until
six months from that date.
March 25, 2026, to September 25, 2026
The Grantee may request a one-time six-month extension. Extension requests
must be in writing and be submitted to the Mason County Historic
2026C
Preservation Commission for approval no later than 5:00 p.m. four months
from the date of the award (July 25, 2026).
3. Grantee’s Obligations
(a) The Grantee shall provide a scope-of-work, consistent with the grant
application, which shall be attached to this contract as Exhibit C.
(b) Upon completion of the project the Grantee shall provide the County
with the following items within 10 calendar days of the authorized grant
completion date (October 5, 2026, or April 4, 2027, if an extension is
requested as outlined in Section 2(a)). All items below shall be submitted
to the Mason County Historic Preservation Commission, either
physically or electronically:
i. A final report summarizing the project, its completion, and
outcomes. The final report shall also include before and after
photographs of the completed project (if applicable).
ii. Receipts or other proof of payment (ie. bank statements) for
reimbursement for the work approved by this grant award. At a
minimum the receipts or other proof of payment shall include
the organization's name, billing address, date of invoice (if
applicable), date of payment, and details of expenses. Invoices
without proof of payment or the aforementioned details will not
be accepted.
(c) Grantees will allow at least 60-days for reimbursement after the items
outlined in Section 3(b) are submitted to the Mason County Historic
Preservation Commission.
(d) Grantee acknowledges and agrees that it is solely responsible for the
selection, hiring, and supervision of any contractors, subcontractors, or
other individuals performing work funded by this grant. All work must
be performed in accordance with applicable federal, state, and local laws,
including licensing, bonding, permits and insurance requirements. The
County, as grantor, shall have no liability for any claims, injuries,
damages, or violations arising from the performance of such work. The
Grantee agrees to indemnify, defend, and hold harmless the County, its
officers, employees, and agents from any and all claims, actions, losses,
or damages arising from the work funded under this grant. Non-
compliance can result in the revocation of approved funding.
____________________________________ ______
Chair, Mason County Board of County Commissioners Date
_____________________________________ ______
Chair, Mason County Historic Preservation Commission Date
______________________________________ ______
Authorized Representative of the Grantee Date
2026C
EXHIBIT C
Mason County Historical Society - $3,675.38
The Mason County Historical Society will use the funds to fabricate and
install acrylic protective barriers onto existing exhibit shelving in the
Mason County Historical Museum. They will work with a contractor,
Museum staff, and volunteers to ensure the Museum’s materials remain
accessible for public education and research while being safeguarded for
future generations. Completion of this project will allow visitors to
continue to learn from and experience Mason County’s history firsthand .
2026D
HERITAGE GRANT CONTRACT
This Heritage Grant Contract (this “Contract”) is entered into as of March 25, 2026, by and between Mason
County (the “County”), and the McReavy House Museum of Hood Canal (the “Grantee”).
McReavy House Museum of Hood Canal
Attn: Jayni Kamin
P.O. Box 388
Union, WA 98592
(360) 239-6790
jayni@kaminpro.com
Mason County
c/o Mason County Historic Preservation Commission
615 W Alder Street
Shelton, WA 98584
Attn: Luke Viscusi
(360) 427-9670 ext. 282
HPC@MasonCountyWA.gov
RECITALS
1. The Grantee has applied for a grant in the amount of $4,000 towards the development of
a new website, the creation of a logo, and the production of print materials for the
McReavy House Museum of Hood Canal.
2. The County is granting up to the $288.31 requested for this project on a reimbursement
basis, based on receipts. All persons performing the work associated with this grant shall
act as an independent contractor(s), and not as an employee(s), on the terms and
conditions set forth herein. The money for this grant comes from fees collected by the
Mason County Auditor as authorized by RCW 36.22.170, which established a dedicated
fund for supporting local historic preservation.
AGREEMENT
In consideration of the foregoing and of the mutual promises set forth herein, and intending
to be legally bound, the parties herein agree as follows:
1. Engagement
(a) The County hereby agrees to reimburse the Grantee up to the full amount
of the grant based on receipts and a final report documenting the completion
developing of a new website, creating a logo, and producing print materials
for the McReavy House Museum of Hood Canal, as described in the scope-
of-work (Exhibit "D"), which shall be performed by independent
contractor(s).
(b) The Grantee hereby accepts the engagement to have said work performed,
to present receipts and a final report for reimbursement and agrees to an
inspection of the final product prior to receiving payment under the terms and
conditions set forth herein.
2.Term.
(a) This Contract will commence on the date written above, and unless
modified by the mutual written agreement of the parties, shall continue until
six months from that date.
March 25, 2026, to September 25, 2026
The Grantee may request a one-time six-month extension. Extension requests
must be in writing and be submitted to the Mason County Historic
2026D
Preservation Commission for approval no later than 5:00 p.m. four months
from the date of the award (July 25, 2026).
3. Grantee’s Obligations
(a) The Grantee shall provide a scope-of-work, consistent with the grant
application, which shall be attached to this contract as Exhibit D.
(b) Upon completion of the project the Grantee shall provide the County
with the following items within 10 calendar days of the authorized grant
completion date (October 5, 2026, or April 4, 2027, if an extension is
requested as outlined in Section 2(a)). All items below shall be submitted
to the Mason County Historic Preservation Commission, either
physically or electronically:
i. A final report summarizing the project, its completion, and
outcomes. The final report shall also include before and after
photographs of the completed project (if applicable).
ii. Receipts or other proof of payment (ie. bank statements) for
reimbursement for the work approved by this grant award. At a
minimum the receipts or other proof of payment shall include
the organization's name, billing address, date of invoice (if
applicable), date of payment, and details of expenses. Invoices
without proof of payment or the aforementioned details will not
be accepted.
(c) Grantees will allow at least 60-days for reimbursement after the items
outlined in Section 3(b) are submitted to the Mason County Historic
Preservation Commission.
(d) Grantee acknowledges and agrees that it is solely responsible for the
selection, hiring, and supervision of any contractors, subcontractors, or
other individuals performing work funded by this grant. All work must
be performed in accordance with applicable federal, state, and local laws,
including licensing, bonding, permits and insurance requirements. The
County, as grantor, shall have no liability for any claims, injuries,
damages, or violations arising from the performance of such work. The
Grantee agrees to indemnify, defend, and hold harmless the County, its
officers, employees, and agents from any and all claims, actions, losses,
or damages arising from the work funded under this grant. Non-
compliance can result in the revocation of approved funding.
____________________________________ ______
Chair, Mason County Board of County Commissioners Date
_____________________________________ ______
Chair, Mason County Historic Preservation Commission Date
______________________________________ ______
Authorized Representative of the Grantee Date
2026D
EXHIBIT D
McReavy House Museum of Hood Canal - $288.31
The McReavy House Museum of Hood Canal will use the funds to
develop a new website, create a logo, and produce print materials for the
McReavy House Museum of Hood Canal. They will work with a
marketing firm to modernize the organization’s public presence, improve
its accessibility, and support its long-term growth. Completion of this
project will strengthen the visibility, sustainability, and community
impact of the McReavy House Museum of Hood Canal.
2026E
HERITAGE GRANT CONTRACT
This Heritage Grant Contract (this “Contract”) is entered into as of March 25, 2026, by and between Mason
County (the “County”), and the Skokomish Grange No. 379 (the “Grantee”).
Skokomish Grange No. 379
Attn: Chris Jorgensen
6481 W Skokomish Valley Rd
Shelton, WA 98584
(360) 490-0325
chrisj@masonpud3.org
Mason County
c/o Mason County Historic Preservation Commission
615 W Alder Street
Shelton, WA 98584
Attn: Luke Viscusi
(360) 427-9670 ext. 282
HPC@MasonCountyWA.gov
RECITALS
1. The Grantee has applied for a grant in the amount of $4,000 towards the replumbing of
bathrooms and installation of new toilets in the Middle Skokomish School.
2. The County is granting up to the $288.31 requested for this project on a reimbursement
basis, based on receipts. All persons performing the work associated with this grant shall
act as an independent contractor(s), and not as an employee(s), on the terms and
conditions set forth herein. The money for this grant comes from fees collected by the
Mason County Auditor as authorized by RCW 36.22.170, which established a dedicated
fund for supporting local historic preservation.
AGREEMENT
In consideration of the foregoing and of the mutual promises set forth herein, and intending
to be legally bound, the parties herein agree as follows:
1. Engagement
(a) The County hereby agrees to reimburse the Grantee up to the full amount
of the grant based on receipts and a final report documenting the completion
of replumbing bathrooms and installing new toilets in the Middle Skokomish
School, as described in the scope-of-work (Exhibit "E"), which shall be
performed by independent contractor(s).
(b) The Grantee hereby accepts the engagement to have said work performed,
to present receipts and a final report for reimbursement and agrees to an
inspection of the final product prior to receiving payment under the terms and
conditions set forth herein.
2.Term.
(a) This Contract will commence on the date written above, and unless
modified by the mutual written agreement of the parties, shall continue until
six months from that date.
March 25, 2026, to September 25, 2026
The Grantee may request a one-time six-month extension. Extension requests
must be in writing and be submitted to the Mason County Historic
Preservation Commission for approval no later than 5:00 p.m. four months
from the date of the award (July 25, 2026).
2026E
3. Grantee’s Obligations
(a) The Grantee shall provide a scope-of-work, consistent with the grant
application, which shall be attached to this contract as Exhibit E.
(b) Upon completion of the project the Grantee shall provide the County
with the following items within 10 calendar days of the authorized grant
completion date (October 5, 2026, or April 4, 2027, if an extension is
requested as outlined in Section 2(a)). All items below shall be submitted
to the Mason County Historic Preservation Commission, either
physically or electronically:
i. A final report summarizing the project, its completion, and
outcomes. The final report shall also include before and after
photographs of the completed project (if applicable).
ii. Receipts or other proof of payment (ie. bank statements) for
reimbursement for the work approved by this grant award. At a
minimum the receipts or other proof of payment shall include
the organization's name, billing address, date of invoice (if
applicable), date of payment, and details of expenses. Invoices
without proof of payment or the aforementioned details will not
be accepted.
(c) Grantees will allow at least 60-days for reimbursement after the items
outlined in Section 3(b) are submitted to the Mason County Historic
Preservation Commission.
(d) Grantee acknowledges and agrees that it is solely responsible for the
selection, hiring, and supervision of any contractors, subcontractors, or
other individuals performing work funded by this grant. All work must
be performed in accordance with applicable federal, state, and local laws,
including licensing, bonding, permits and insurance requirements. The
County, as grantor, shall have no liability for any claims, injuries,
damages, or violations arising from the performance of such work. The
Grantee agrees to indemnify, defend, and hold harmless the County, its
officers, employees, and agents from any and all claims, actions, losses,
or damages arising from the work funded under this grant. Non-
compliance can result in the revocation of approved funding.
____________________________________ ______
Chair, Mason County Board of County Commissioners Date
_____________________________________ ______
Chair, Mason County Historic Preservation Commission Date
______________________________________ ______
Authorized Representative of the Grantee Date
2026E
EXHIBIT E
Skokomish Grange No. 379 - $288.31
The Skokomish Grange No. 379 will use the funds to replumb bathrooms
and install new toilets in the Middle Skokomish School. They will work
with a contractor to restore occupancy of the building, which has served
as an information center and gathering place for the community . Repair
and maintenance of the building will help Skokomish Grange No. 379 to
further preserve the Middle Skokomish School and share the history of
Mason County.
2026F
HERITAGE GRANT CONTRACT
This Heritage Grant Contract (this “Contract”) is entered into as of March 25, 2026, by and between Mason
County (the “County”), and the South Sound Fruit Society (the “Grantee”).
South Sound Fruit Society
Attn: Amelia Savinova
560 E Parkway Blvd
Shelton, WA 98584
360-292-2501
ameliasavinova03@gmail.com
Mason County
c/o Mason County Historic Preservation Commission
615 W Alder Street
Shelton, WA 98584
Attn: Luke Viscusi
(360) 427-9670 ext. 282
HPC@MasonCountyWA.gov
RECITALS
1. The Grantee has applied for a grant in the amount of $3,748 towards the DNA
submission to the WSU Fruit Genomic Lab and the purchasing of owl nesting boxes,
public outreach and education materials, hardware, and software.
2. The County is granting up to the $3,748 requested for this project on a reimbursement
basis, based on receipts. All persons performing the work associated with this grant shall
act as an independent contractor(s), and not as an employee(s), on the terms and
conditions set forth herein. The money for this grant comes from fees collected by the
Mason County Auditor as authorized by RCW 36.22.170, which established a dedicated
fund for supporting local historic preservation.
AGREEMENT
In consideration of the foregoing and of the mutual promises set forth herein, and intending
to be legally bound, the parties herein agree as follows:
1. Engagement
(a) The County hereby agrees to reimburse the Grantee up to the full amount
of the grant based on receipts and a final report documenting the completion
of the DNA submission to the WSU Fruit Genomic Lab and the purchasing
of owl nesting boxes, public outreach and education materials, hardware, and
software, as described in the scope-of-work (Exhibit "F"), which shall be
performed by independent contractor(s).
(b) The Grantee hereby accepts the engagement to have said work performed,
to present receipts and a final report for reimbursement and agrees to an
inspection of the final product prior to receiving payment under the terms and
conditions set forth herein.
2.Term.
(a) This Contract will commence on the date written above, and unless
modified by the mutual written agreement of the parties, shall continue until
six months from that date.
March 25, 2026, to September 25, 2026
The Grantee may request a one-time six-month extension. Extension requests
must be in writing and be submitted to the Mason County Historic
2026F
Preservation Commission for approval no later than 5:00 p.m. four months
from the date of the award (July 25, 2026).
3. Grantee’s Obligations
(a) The Grantee shall provide a scope-of-work, consistent with the grant
application, which shall be attached to this contract as Exhibit F.
(b) Upon completion of the project the Grantee shall provide the County
with the following items within 10 calendar days of the authorized grant
completion date (October 5, 2026, or April 4, 2027, if an extension is
requested as outlined in Section 2(a)). All items below shall be submitted
to the Mason County Historic Preservation Commission, either
physically or electronically:
i. A final report summarizing the project, its completion, and
outcomes. The final report shall also include before and after
photographs of the completed project (if applicable).
ii. Receipts or other proof of payment (ie. bank statements) for
reimbursement for the work approved by this grant award. At a
minimum the receipts or other proof of payment shall include
the organization's name, billing address, date of invoice (if
applicable), date of payment, and details of expenses. Invoices
without proof of payment or the aforementioned details will not
be accepted.
(c) Grantees will allow at least 60-days for reimbursement after the items
outlined in Section 3(b) are submitted to the Mason County Historic
Preservation Commission.
(d) Grantee acknowledges and agrees that it is solely responsible for the
selection, hiring, and supervision of any contractors, subcontractors, or
other individuals performing work funded by this grant. All work must
be performed in accordance with applicable federal, state, and local laws,
including licensing, bonding, permits and insurance requirements. The
County, as grantor, shall have no liability for any claims, injuries,
damages, or violations arising from the performance of such work. The
Grantee agrees to indemnify, defend, and hold harmless the County, its
officers, employees, and agents from any and all claims, actions, losses,
or damages arising from the work funded under this grant. Non-
compliance can result in the revocation of approved funding.
____________________________________ ______
Chair, Mason County Board of County Commissioners Date
_____________________________________ ______
Chair, Mason County Historic Preservation Commission Date
______________________________________ ______
Authorized Representative of the Grantee Date
2026F
EXHIBIT F
South Sound Fruit Society - $3,748.00
The South Sound Fruit Society will use the funds to submit tree DNA to
the WSU Fruit Genomic Lab and the purchase owl nesting boxes, public
outreach and education materials, hardware, and software. Through this
project involving the Pioneer Heritage Orchard, they will identify and
preserve historically significant tree varieties . Completion of this project
will preserve heritage resources for Mason County residents, strengthen
awareness of local horticultural history, and serve as an example of
homestead orchard preservation.
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No.
From: Mike Collins, PLS, PE, County Engineer Ext: 450
Department: Public Works Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): March 9, 2026 Agenda Date(s): March 17, 2025
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other
(This is the responsibility of the requesting Department)
Item: Mason County Public Works Annual Certification for Calendar Year 2025
Background/Executive Summary:
Public Works has completed a draft of the County Road Administration Board forms for the
Annual Certification for calendar year 2025. Among those forms, the following requires the
Chair of the Board’s signature. They are:
1) Annual Certification for - 2025
2) Certification of Expenditures for Traffic Law Enforcement – 2025
3) Certification of Expenditures for Fish Passage Barrier Removal – 2025
These forms must be submitted to the County Road Administration Board (CRAB) by April 1st.
Budget Impact:
N/A
Public Outreach:
N/A
Requested Action:
Request the Board authorize the Chair to electronically sign the Annual Certification for
Calendar Year 2025; Certification of Expenditures for Traffic Law Enforcement – 2025; and
Certification for Expenditures for Fish Passage Barrier Removal – 2025 through the CRAB’s
reporting system (CARS).
Attachments:
1. Draft Annual Certification – 2025
2. Draft Certification of Expenditures for Traffic Law Enforcement – 2025
3. Draft Certification of Expenditures for Fish Passage Barrier Removal – 2025
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No.
From: Mike Collins, P.E., Deputy Director / County
Engineer Ext: 450
Department: Public Works Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): March 9, 2026 Agenda Date(s): March 17, 2026
Internal Review: ☐ Finance ☐ Human Resources ☒ Legal ☐ IT ☐ Risk ☐ Other
(Please ensure proper internal review channels have been followed, this is the responsibility of the
requesting Department)
Item: Private Line Occupancy Permit
Background/Executive Summary:
Mitch Anderson has applied for a Private Line Occupancy Permit for a proposed residential septic
transport line underneath North Shore Road.
Proposed septic transport line originating at 8101 NE North Shore Road parcel number 22217-50-00002
to cross and extend through North Shore Road to separate parcel 22217-24-00080.
Associated Costs/Budget Impact (amount, funding source, budget amendment, etc.):
No budget impacts. An application fee of $200 has been paid to process the proposed Private Line
Occupancy Permit.
Public Outreach:
N/A
Requested Action:
Recommend the Board approve the Private Line Occupancy Permit granting permission for the proposed
septic transport line to cross under North Shore Road for address 8101 NE North Shore Road, parcel
22217-50-00020 to parcel 22217-24-00080.
Attachments:
1. PLO (Page A-4, Area Map)
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No.
From: Richard Dickenson, Deputy Director/U&W
Management Ext: 652
Department: Public Works Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): March 9, 2026 Agenda Date(s): March 17, 2026
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other
(Please ensure proper internal review channels have been followed, this is the responsibility of the
requesting Department)
Item: Solid Waste Advisory Committee Applications – Terri Prather
Background/Executive Summary:
Public Works has received an application from Terri Prather for appointment to the Solid Waste
Advisory Committee (SWAC). Ms. Prather is seeking to fill a Special Group position as Labor
Representation.
Pursuant to RCW 70.95.165(3), the committee must consist of a minimum of nine (9) members
representing a balance of interests, including but not limited to citizens, public interest groups,
business, the waste management industry, and local elected public officials.
Listed below are the current members and the vacant position.
Associated Costs/Budget Impact (amount, funding source, budget amendment, etc.):
N/A
Public Outreach:
MEMBER REPRESENTING TERM
Thomas Duffield District 1/Citizen 3/14/2023 - 1/14/2027
Vacant District 1/Citizen -
Terri Prather District 2/Citizen 3/17/2026-3/17/2029
Vacant District 2/Citizen -
Lynda Links District 3/Citizen 3/14/2026 - 3/14/2029
Jens-Dieter
Stahmer District 3/Citizen 2/27/2024 - 2/27/2027
Karen Rice District 3/Citizen 2/27/2024 - 2/27/2027
Sharon Trask
Local Elected
Official 3/14/2023 - 1/14/2027
Chad White Solid Waste Industry 3/14/2026 -3/14/2029
N/A
Requested Action:
Requesting the Board of County Commissioners consider appointing Terri Prather to the Solid
Waste Advisory Committee (SWAC) for a three-year term expiring March 17, 2029, to represent
District 2/Citizen.
Attachments:
1. Application
Entry #: 71 - Solid Waste Advisory Committee (SWAC)Status: Submitted Submitted: 2/27/2026 2:30 PM
Advisory Board Name:
Solid Waste Advisory Committee (SWAC)
Name:
Terri Prather
Today's Date:
2/27/2026
Address
Voting Precinct:
Phone
(
Email
Community Service:
League of Women Voters Mason County, Capitol Land Trust
Employment:
Retired after 27 years at LOTT Clean Water in Olympia. Last
position Operations and Facilities Director
What do you perceive is the role or purpose of this advisory board?
To help with reviews and recommendations for Mason County for solid waste practices, concentrating on effective and affordable
recycling efforts, and waste reduction goals. Would be very interested in helping with setting up composting program
What interest or skills do you wish to offer this advisory board?
With 27 years at the WWTP in Olympia, I am very interested in any effort to keep our ecology as pristine as possible! I do have a
very good understanding of wastewater treatment and its issues. I do also understand how municipalities and county’s work… I
would be very interested in touring your Belfair Treatment Plant too!
List any financial, professional, or voluntary affiliations that could create a potential conflict of interest:
None
Required Training:
Participation is dependent on attending certain trainings such as the Open Public Meetings Act (OPMA)
and Public Records Act (PRA) trainings at no cost to you. Will you be able to attend such trainings?
Yes or No:
Yes
How much time can you commit to
this advisory board:
Monthly
Are you a U.S. citizen and
Mason County resident?
Yes
*For Civil Service applications ONLY, what
is your political party?
Received 03.01.2026Commissioners Randy Neatherlin,Sharon Trask and Pat Tarzwell.Travis Adams, McKenzie Smith,Wendy Thompson, Richard Dickinson,Kelle Medcalf.
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No.
From: Jennifer Beierle Ext: 532
Department: Support Services Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): March 9, 2026 Agenda Date(s): March 17, 2026
Internal Review: ☒ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other
(Please ensure proper internal review channels have been followed, this is the responsibility of the
requesting Department)
Item:
Washington State Conservation Commission Contract for the Voluntary Stewardship Program –
Amendment #3, and Amendment #7 to MC Contract #19-053 with Mason Conservation District
Background/Executive Summary:
The Washington State Conservation Commission (SCC) has provided contract #K2620 in the amount of
$290,000 to support the Voluntary Stewardship Program (VSP) from July 1, 2025 through June 30, 2027.
The County contracts with Mason Conservation District to serve as a Lead Entity for the VSP responsible
for completing a VSP Work Plan as detailed in RCW36.70A.700-790. The VSP is an option incentive-
based program approach to protecting critical areas while promoting agriculture.
The SCC has made three contract amendments available. Amendment #1 provides up to $40,000 of VSP
capital funds to initiate approved projects and Amendment #2 adds $105,000 under Intermediate
Outcomes and Programs/Projects, and were already approved. Amendment #3 adds $102,500 under
Intermediate Outcomes and Programs/Projects, bringing the total contract amount to $537,500.
Associated Costs/Budget Impact (amount, funding source, budget amendment, etc.):
No County Impact
Public Outreach:
N/A
Requested Action:
Approval of Amendment #3 in the amount of $102,500 to contract #K2620 with the Washington State
Conservation Commission for the Voluntary Stewardship Program (VSP), and approval of the interlocal
agreement Amendment #7 to contract #19-053 with Mason Conservation District as the lead entity on the
contract.
Attachment(s):
SCC Amendment #3
Mason Conservation District Amendment #7 to Contract #19-053
WASHINGTON STATE CONSERVATION COMMISSION
FORMAL AMENDMENT #3
Date: October 1, 2025
To: Mason Conservation District
From: Conservation Commission
Reference: Contract No. K2620-VSP Mason, Mason County VSP
Subject: Unilateral Amendment to Change this Contract
This amendment unilaterally amends the contract #K2620-VSP Mason, changing the contract budget
by $102,500.00 and the match budget by $0.00 under Intermediate Outcomes and Programs/Projects
listed below.
Outcome Program Project Amendment Description Budget Amount Match Amount
3.0 41000 VSTA 20718 TA NB $2,000.00
3.0
6.0
41000 VSCS
41000 VSTA
20718 additional BMP CS NB
19461 TA NB
$18,000.00
$15,000.00
6.0 41000 VSCS 19461 Cost share NB $67,500.00
Total for Amendment #3 $102,500.00 $0.00
_Octobe_r 3, 2025
Nicole Boyes, Administrative Services Date
Contractor Authorized Signature Date
Print Name
MASON COUNTY VOLUNTARY STEWARDSHIP PROGRAM
2025-2027 Biennium Contract Amendment Between Mason County and Mason Conservation
District 1
AMENDMENT 7 to MC CONTRACT #19-053
INTERLOCAL AGREEMENT between
MASON COUNTY and MASON CONSERVATION DISTRICT
This Amendment, issued pursuant to the Interlocal Cooperation Act, Chapter 39.34 RCW, extends
the Interlocal Agreement, MC Contract #19-053, dated July 1, 2019, relating to the Voluntary
Stewardship Program, for a two-year period through June 30, 2027. This amendment is an
updated version of Amendment 6 that is intended to replace amendment 6.
1.0
2.0
3.0
4.0
PERIOD OF PERFORMANCE
It is the intent of the parties that the period of performance will be consistent with the
timelines set forth in RCW 36.70A.720-760, subject to available funding. Subject to its
other provisions, the period of performance of this Amendment shall commence on July
1, 2025 and be completed on June 30, 2027, unless either extended by agreement of the
parties or terminated sooner, as provided under the Interlocal Agreement.
SCOPE OF WORK
The Mason Conservation District shall furnish the necessary personnel, equipment,
material and/or service(s), or contract with third parties to accomplish the same, and
otherwise do all things necessary for or incidental to the performance of the work as
set forth in Attachment A-Scope of Work and the work described in Attachment B-
Contract K2620 Amendment 1, Attachment C- Contract K2620 Amendment 2, and
Attachment D- Contract K2620 Amendment 3.
PAYMENT
Compensation for the work provided in accordance with this Amendment has been
established under the terms of chapter 39.34.130 RCW. The parties have estimated that
the cost of accomplishing the work herein will not exceed $537,500. Mason Conservation
District will directly bill the Washington State Conservation Commission for these
expenses.
EFFECTIVE DATE
The effective date of this Amendment shall be July 1, 2025.
All other terms and conditions of the Interlocal Agreement, MC Contract #19-053, shall remain in
full force and effect.
Dated this day of , 2026.
MASON COUNTY VOLUNTARY STEWARDSHIP PROGRAM
2025-2027 Biennium Contract Amendment Between Mason County and Mason Conservation
District 2
MASON CONSERVATION DISTRICT: BOARD OF COUNTY COMMISSIONERS
MASON COUNTY, WASHINGTON
Jason Ragan, Chair Pat Tarzwell, Chair
APPROVED AS TO FORM:
Tim Whitehead, Chief DPA
MASON COUNTY VOLUNTARY STEWARDSHIP PROGRAM
2025-2027 Biennium Contract Amendment Between Mason County and Mason Conservation
District 3
ATTACHMENT A-SCOPE OF WORK
COUNTY is responsible for the overall administration of the Mason County VSP including program
and fiscal responsibilities and compliance.
COUNTY has designated the DISTRICT as the Lead Entity responsible for administering VSP funds and
coordinating the VSP Watershed Work Group.
1) Organize, convene, and maintain a watershed group. This includes providing necessary staff
support and facilitation for the watershed group. Assist the watershed group in the
implementation of the approved VSP work plan, including
A. Working closely with the watershed group and technical service providers to ensure full
compliance with the requirements and intent of VSP.
B. Ensure that every effort is made to maintain effective communication between the
watershed group, the technical service providers, the COUNTY, local stakeholders, and
participating state and federal agencies and personnel.
C. The DISTRICT will organize members of a VSP watershed group with representatives from
a variety of stakeholder groups including but not limited to tribes, environmental groups,
and agriculture. Organization of a vetted core watershed group comprised of a broad
representation of key watershed stakeholders and, at a minimum, representatives of
agricultural and environmental groups and tribes that agree to participate. The DISTRICT will
encourage existing lead entities, watershed planning units, or other integrating
organizations to serve as the watershed group.
D. The DISTRICT will develop and/or maintain watershed group meeting bylaws, rules,
and/or policies.
E. The DISTRICT will provide facilitation for watershed group meetings or other actions of
the watershed group.
2) Implement the VSP work plan, including implementing the requirements of the VSP and RCW
Chapter 36.70A.700-760. Implementation includes:
A. Identifying critical areas and agricultural activities within those critical areas.
B. Identifying a public outreach plan to contact landowners.
C. Identifying and designating entity(ies) to provide landowner assistance (voluntary
stewardship plans).
D. Identifying measurable programmatic and implementation goals and benchmarks.
E. Reviewing and incorporating applicable water quality, watershed management, farmland
protection, and required species recovery data and plans.
F. Seeking input from tribes, agencies and stakeholders.
MASON COUNTY VOLUNTARY STEWARDSHIP PROGRAM
2025-2027 Biennium Contract Amendment Between Mason County and Mason Conservation
District 4
G. Developing goals for participation by agricultural operators conducting commercial and
noncommercial agricultural activities in the watershed necessary to meet the protection and
enhancement benchmarks of the work plan.
H. Ensuring outreach and technical assistance is provided to producers and operators in the
various watersheds of the county.
I. Creating measurable benchmarks that, within ten years after receipt of funding, are
designed to result in (i) the protection of critical areas functions and values and (ii) the
enhancement of critical areas functions and values through voluntary, incent ive based
measures.
J. Incorporating into the work plan any existing development regulations relied upon to
achieve the goals and benchmarks for protection of critical areas.
K. Establishing baseline monitoring for (i) participation and implementation of voluntary
stewardship plans and projects, (ii) stewardship activities, and (iii) the effects on critical areas
and agriculture relevant to protection and enhancement benchmarks.
L. Developing timelines for periodic evaluations, adaptive management, and provide written
reports of plan status and/or accomplishments to the COMMISSION.
M. Coordinating monitoring programs with other state agency activities.
N. Meeting any other requirement for the successful implementation of VSP in RCW
36.70A.720.
Deliverables:
1) Organize, convene and maintain a watershed group that meets regularly and as necessary for
implementation of the county VSP work plan.
2) Implement the VSP work plan, including implementing the requirements of the VSP and RCW
Chapter 36.70A.700-760.
A. Two year status reports. No later than August 30, 2025, provide the written biennial
report to the COMMISSION. The biennial report must provide the status of plans and
accomplishments of the work plan to COMMISSION. The biennial report should include a
summary of how plan implementation is affecting each of the following:
1) The protection and enhancement of critical areas within the area where agricultural
activities are conducted;
2) The maintenance and improvement of the long-term viability of agriculture;
3) Reducing the conversion of farmland to other uses;
4) The maximization of the use of voluntary incentive programs to encourage good
riparian and ecosystem stewardship as an alternative to historic approaches used to
protect critical areas;
MASON COUNTY VOLUNTARY STEWARDSHIP PROGRAM
2025-2027 Biennium Contract Amendment Between Mason County and Mason Conservation
District 5
5) The leveraging of existing resources by relying upon existing work and plans in
counties and local watersheds, as well as existing state and federal programs to the
maximum extent practicable to achieve program goals;
6) Ongoing efforts to encourage and foster a spirit of cooperation and partnership
among county, tribal, environmental, and agricultural interests to better assure the
program success;
7) Ongoing efforts to improve compliance with other laws designed to protect water
quality and fish habitat; and
8) A description of efforts showing how relying upon voluntary stewardship practices as
the primary method of protecting critical areas and does not require the cessation of
agricultural activities.
B. Five year review and evaluation report. If a Five year VSP report is due during this contract
period, than no later than the current deadline for submittal of the report to the
COMMISSION, and in conjunction with the county watershed group, facilitate, develop,
assist and submit the five year report to the director of the COMMISSION. See RCW
36.70A.720 (2) (b) (i) and (c) (i). When submitting the five-year review and evaluation report
to the COMMISSION, as per RCW 36.70A.720 and RCW 36.70A.730, the DISTRICT agrees to
use the COMMISSION’S Guide and Template. The Guide is available for download on the
COMMISSION’s VSP web page: (https://www.scc.wa.gov/vsp/implementation). The
Template will be provided or made available by the COMMISSION to the DISTRICT.
C. At five year intervals from the date of receipt of funding, each county watershed group
must submit a report to the director of the Commission and the COUNTY on whether it has
met the work plan's protection and enhancement goals and benchmarks. The five year
review and evaluation report should include a summary of how plan implementation is
satisfying the flowing plan elements through VSP implementation:
1) Develop goals for participation by agricultural operators conducting commercial and
noncommercial agricultural activities in the watershed necessary to meet the protection
and enhancement benchmarks of the work plan;
2) Ensure outreach and technical assistance is provided to agricultural operators in the
watershed;
3) Create measurable benchmarks that, within ten years after the receipt of funding, are
designed to result in (i) the protection of critical area functions and values and (ii) the
enhancement of critical area functions and values through voluntary, incentive-based
measures;
4) Work with the entity providing technical assistance to ensure that individual
stewardship plans contribute to the goals and benchmarks of the work plan;
5) Incorporate into the work plan any existing development regulations relied upon to
achieve the goals and benchmarks for protection;
MASON COUNTY VOLUNTARY STEWARDSHIP PROGRAM
2025-2027 Biennium Contract Amendment Between Mason County and Mason Conservation
District 6
6) Establish baseline monitoring for: (i) Participation activities and implementation of the
voluntary stewardship plans and projects; (ii) stewardship activities; and (iii) the effects
on critical areas and agriculture relevant to the protection and enhan cement
benchmarks developed for the watershed;
7) Conduct periodic evaluations, institute adaptive management, and provide a written
report of the status of plans and accomplishments to the county and to the commission
within sixty days after the end of each biennium;
8) Assist state agencies in their monitoring programs; and
9) Satisfy any other reporting requirements of the program.
10) The COUNTY agrees that VSP cost-share projects funded using any amount of
COMMISSION VSP funds shall be reported in the Conservation Practices Database
System (CPDS).
D. Ensure that the COMMISSION has the most recent version of the COUNTY’s VSP work plan
by providing to the COMMISSION’s Project Officer, identified herein in APPENDIX D –
RESPONSIBLE INDIVIDUALS, the most current version of the COUNTY’s VSP work plan, which
includes all attachments and / or appendices. This can be accomplished by sending the
COMMISSION an electronic link which the COMMISSION can use to download the plan.
E. Provide to the COMMISSION’s VSP Contract Manager, no later than 120 days from the
date this agreement is signed by the DISTRICT, an implementation budget designed to
ensure all requirements related to VSP implementation are accounted for during the
performance of this agreement, and to ensure that the two-year and five-year reporting
requirements will be met.
MASON COUNTY VOLUNTARY STEWARDSHIP PROGRAM
2025-2027 Biennium Contract Amendment Between Mason County and Mason Conservation
District 7
ATTACHMENT B-CONTRACT K2620 Amendment #1
Washington State Conservation Commission (SCC)
And
Mason County
Contract K2620 Amendment #1
Total Amendment Award Value: $40,000
Period of Performance: 7/17/2025 – 6/30/2027
Purpose: This amendment amends contract #K2620 between SCC and County with the following
changes to Exhibit A Statement of Work and Exhibit B Budget.
All other terms and conditions remain in full force and effect.
Purpose:
Additional allocation of $40,000 of VSP capital funds to initiate any projects approved through CPDS
and scoring a minimum of 20 points in accordance with the VSP Program Guidelines (Guidelines).
Contract Appendix B Scope of Work is amended to add Capital Funding Projects:
1) Identify, develop, and fund capital project(s) utilizing the capital funding allocated to the county
at the outset of the biennium, per the Guidelines. This work includes:
A. Coordinating with one or more project partners to develop capital projects that achieve work
plan goals or benchmarks and meet minimum eligibility requirements as defined in the Guidelines.
B. Obligating the entire $40,000 initial allocation for capital projects by December 31, 2025,
through CPDS.
i. Obligation of funds does not imply that the funds must be spent by the obligation deadline – only
that the proposed projects in CPDS have been approved to proceed.
ii. Any unobligated capital funds shall be returned to the COMMISSION no later than January 31,
2026, following the procedures set forth in the Manual.
C. Entering proposed capital projects into CPDS for review and approval by COMMISSION staff.
County and/or TSP shall not proceed with work on any proposed capital project until SCC
Commission staff approve and notify County in writing of approved projects.
D. Tracking all capital cost-share projects for inclusion in any upcoming five-year report, as required
by the Guidelines.
MASON COUNTY VOLUNTARY STEWARDSHIP PROGRAM
2025-2027 Biennium Contract Amendment Between Mason County and Mason Conservation
District 8
BUDGET
The total amendment amount for Amendment 1, not to exceed $40,000, to be awarded as
Outcome 2 Capital Funds.
County has up to $40,000 of VSP Capital funds for Cost share and DIP awards. The $40,000 is
inclusive of Technical Assistance therefore Counties have $40,000 total funding, of which up to
$8,000 may be used for technical assistance on approved projects. Technical Assistance may not
exceed 25% of the approved project amount.
MASON COUNTY VOLUNTARY STEWARDSHIP PROGRAM
2025-2027 Biennium Contract Amendment Between Mason County and Mason Conservation
District 9
ATTACHMENT C -CONTRACT K2620 Amendment #2
MASON COUNTY VOLUNTARY STEWARDSHIP PROGRAM
2025-2027 Biennium Contract Amendment Between Mason County and Mason Conservation
District 10
ATTACHMENT D -CONTRACT K2620 Amendment #3
WASHINGTON STATE CONSERVATION COMMISSION
FORMAL AMENDMENT #3
Date: October 1, 2025
To: Mason Conservation District
From: Conservation Commission
Reference: Contract No. K2620-VSP Mason, Mason County VSP Subject: Unilateral
Amendment to Change this Contract
This amendment unilaterally amends the contract #K2620-VSP Mason, changing the contract
budget by $102,500.00 and the match budget by $0.00 under Intermediate Outcomes and
Programs/Projects listed below.
Outcome Program Project Amendment Description Budget Amount Match Amo
3.0
41000 VSTA
20718 TA NB
$2,000.00
3.0
6.0
41000 VSCS
41000 VSTA
20718 additional BMP CS NB
19461 TA NB
$18,000.00
$15,000.00
6.0
41000 VSCS
19461 Cost share NB
$67,500.00
Total for Amendment #3
$102,500.00
$0.00
MASON COUNTY VOLUNTARY STEWARDSHIP PROGRAM
2025-2027 Biennium Contract Amendment Between Mason County and Mason Conservation
District 11
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No.
From: McKenzie Smith Ext: 589
Department: Support Services Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): March 9, 2026 Agenda Date(s): March 17, 2026
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other
(Please ensure proper internal review channels have been followed, this is the responsibility of the
requesting Department)
Item:
Appointment of Layre Parkins to the Lewis-Mason-Thurston Area Agency on Aging Advisory Board
Background/Executive Summary:
The Lewis-Mason-Thurston Area Agency on Aging (LMTAAA) is a local government agency that
provides home and community services for seniors and adults with disabilities to help them remain living
in their own homes. The Advisory Council makes recommendations to the Council of Governments and
staff.
Associated Costs/Budget Impact (amount, funding source, budget amendment, etc.):
N/A
Public Outreach:
News Release
Requested Action:
Approval to appoint Layre Parkins to the Lewis-Mason-Thurston Area Agency on Aging (LMTAAA)
advisory board for a two-year term expiring March 17, 2028.
Attachment(s):
Application
Letter
Entr y #: 59 - Lewis-Mason-Thurston Area Agency on Aging (LMTAAA)Status: Submitted
Submitted: 2/14/2026 7:13 PM
Advisor y Board Name:
Lewis-Mason-Thurston Area Agency on Aging (LMTAAA)
Name:
Larye Parkins
Today's Date:
2/14/2026
Address
Voting Precinct:
Phone
(
Email
Community Service:
Board Member, Webmaster: Hypatia-in-the-Woods
Member: Shelton Timberland Library Friends of the Library
Yoga Instructor: Mason County Senior Activities Center
Employment:
Sole Proprieter, Information Engineering Services 1989-
Present, semi-retired. Subcontracted to NIAID, NIH, 2001-2014.
What do you perceive is the role or purpose of this advisor y board?
Provide feedback on existing and emerging needs of elders and persons of disability in our community.
What interest or skills do you wish to offer this advisor y board?
Skills: Writing, web programming. As a long-time bicyclist, interested in development of safe bicycling infrastructure and
education for seniors to remain active, and safe multi-purpose pathways for persons with disabilities. Also interested in
promoting Linux as a way for limited-income persons to extend the life of older computers. Also involved with several area fiber
arts and crafts organizations, which provide social activities and skills training, mostly cater to older adults and retirees.
List any financial, professional, or voluntar y affiliations that could create a potential conflict of interest:
None
Required Training:
Participation is dependent on attending certain trainings such as the Open Public Meetings Act (OPMA)
and Public Records Act (PRA) trainings at no cost to you. Will you be able to attend such trainings?
Yes or No:
Yes
How much time can you commit to
this advisor y board:
Monthly
Are you a U.S. citizen and
Mason County resident?
Yes
*For Civil Service applications ONLY, what
is your political party?
MASON COUNTY
BOARD
OF
COMMISSIONERS
1ST District
RANDY NEATHERLIN
2nd District
PAT TARZWELL
3rd District
SHARON TRASK
Mason County Building 1
411 North Fifth Street
Shelton, WA 98584-3400
(360) 427-9670 ext. 419
Fax (360) 427-8437
March 17, 2026
Larye Parkins
Re: Appointment to the Lewis-Mason-Thurston Area Agency on Aging Advisory Board
Dear Larye,
We are pleased to inform you of your appointment to the Lewis-Mason-Thurston Area Agency on
Aging (LMTAAA) Advisory Board to fill an unexpired term ending March 17, 2028.
Chrissy Franklin will serve as your primary point of contact and will provide meeting details and
additional information. If you need to reach her, please call (360) 664 -2168. You may also visit the
LMTAAA website for more information about the Advisory Board at https://www.lmtaaa.org.
The LMTAAA Advisory Board typically meets on the first Wednesday of each month from 9:30
a.m. to approximately 12:00 p.m. at the Area Agency on Aging office located at 2404 Heritage Court
SW, Olympia, Washington. A virtual attendance option via Zoom is als o available.
For additional information regarding service on county boards and commissions, please review the
Mason County Boards and Commissions Handbook, available on the Mason County website.
As a member of an advisory board, you are also asked to become familiar with the Open Public
Meetings Act (OPMA) and the Public Records Act (PRA), as advisory boards are subject to these
requirements. Online training is available through the Washington State Attorney General’s Office
at https://www.atg.wa.gov/open-government-training. Please complete Lessons 2 and 3 at your
earliest convenience. Once you have completed the training, kindly notify Chrissy Franklin so that
completion can be documented.
Thank you for your willingness to serve. We greatly appreciate your commitment to the community
and are confident that your participation will be a valuable asset to the Advisory Board.
Sincerely,
Pat Tarzwell, Randy Neatherlin, Sharon Trask,
Chair Vice-Chair Commissioner
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No.
From: McKenzie Smith Ext: 589
Department: Support Services Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): March 2 & 9, 2026 Agenda Date(s): March 17, 2026
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other
(Please ensure proper internal review channels have been followed, this is the responsibility of the
requesting Department)
Item:
Appointment of Wes Martin, Judy Scott, and Pamela Schlauderaff to the Mason Transit Authority Board
Background/Executive Summary:
The Mason County Public Transportation Benefit Area (Mason Transit Authority) Board composition is
as follows:
→Three (3) Mason County Commissioners
→One (1) City of Shelton Council Member
→Five (5) members who shall be Elected Officials selected by the Mason County Commissioners
with the goal of seeking equal voting representation among the County Commission districts
→One (1) Union member (non-voting) representing the International Association of Machinists and
Aerospace Workers, District Lodge 160
Current membership: Commissioner Randy Neatherlin (Chair), District 1; Commissioner Pat Tarzwell, District
2; Commissioner Sharon Trask, District 3; Cyndy Brehmeyer, Mary M. Knight School District; Tom Gilmore,
City of Shelton Councilmember; Richard Lee, Pioneer School District; and Zachary Collins, Labor Union
Representative.
Associated Costs/Budget Impact (amount, funding source, budget amendment, etc.):
N/A
Public Outreach:
Letters have been sent out to all Mason County Elected Officials for the vacant and expiring positions.
Requested Action:
Approval to appoint Wes Martin, Judy Scott, and Pamela Schlauderaff to the Mason Transit Authority
(MTA) Board for four-year terms expiring December 31, 2030.
Attachment(s):
None
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No.
From: Jennifer Beierle Ext: 532
Department: Support Services Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): March 9, 2026 Agenda Date(s): March 17, 2026
Internal Review: ☒ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other
(Please ensure proper internal review channels have been followed, this is the responsibility of the
requesting Department)
Item:
Status Update and Reallocation Request - American Rescue Plan Act (ARPA) and Local Assistance and
Tribal Consistency Fund (LATCF) Grants
Background/Executive Summary:
Mason County received $12,968,901 in American Rescue Plan Act (ARPA) funds in 2021. These funds
may be used for any governmental purpose. Funds were required to be obligated by December 31, 2024,
and must be expended by December 31, 2026.
Of the total award, $23,115.30 remains from completed projects:
• $5,631.51 from the Economic Development Council (EDC) Cluster Study
• $17,483.79 from Temporary Staff Administration
U.S. Treasury guidance allows these remaining funds to be reallocated to an existing open project (e.g.,
“Governmental Operations”) however, new projects cannot be created after the obligation deadline.
In 2023, Mason County received $795,769.30 through the Local Assistance and Tribal Consistency Fund
(LATCF). These funds may be used for any governmental purpose, except for lobbying activities.
The Commissioners allocated the LATCF funds in the 2025 adopted budget as follows:
• $645,769.30 towards construction of Building 10 (offsetting REET 1)
• $100,000 for District Court relocation and furniture
• $50,000 for Superior Court relocation and furniture
Of the obligated funds, 14,551.19 remains unspent. The Board may reallocate these remaining funds to
another eligible governmental purpose.
Associated Costs/Budget Impact (amount, funding source, budget amendment, etc.):
There is no net budget increase. This action reallocates previously obligated federal grant funds within
eligible governmental purposes.
Public Outreach:
N/A.
Requested Action:
Request that the Board of County Commissioners approve:
1. Approval of Amendment No. 1 to the ARPA contract with the Economic Development Council of
Mason County for the purpose of reopening the original contract for the Regional Economic
Competitiveness Study Project and extending the agreement term through April 30, 2026.
2. Reallocation of $17,483.79 in remaining ARPA funds to the Governmental Operations and
salaries and benefits for law and justice project; and
3. A budget amendment to Superior Court in the amount of $14,551 for the purpose of expending
the remaining LATCF funds on eligible court remodel costs.
Attachment(s):
EDC ARPA Contract Amendment #1
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No.
From: Steve Duenkel Ext: 468
Department: Auditor Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): March 16, 2026 Agenda Date(s): March 17, 2026
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☒ Other
(Please ensure proper internal review channels have been followed, this is the responsibility of the
requesting Department)
Item: Precinct boundary changes with 2 new precincts.
Background/Executive Summary: Precinct boundaries require revision due to recent incorporations by
the City of Shelton and population growth in Belfair.
Associated Costs/Budget Impact (amount, funding source, budget amendment, etc.): N/A
Public Outreach: Will notify major political parties and voters in the affected precincts.
Requested Action: Approval of revised precinct boundaries and new precincts.
Attachment(s):
236
237
305
240
235
231
301
244
311
311
Proposed Airport Precinct 236 ¯
0 1,5 00 3,0 00 4,5 00 6,0 00750Fee t
120
121
133
131
Proposed Belfair Precinct 120 ¯
0 1,3 00 2,6 00 3,9 00 5,2 00650Fee t
133
119
120
121
131
132
124
Proposed Clifton Precinct 133 ¯
0 1,3 00 2,6 00 3,9 00 5,2 00650Fee t
302
311
301
307
304
309
303
308
205
305
340
313
305
305
308
205
235
E S T A T E R O U T E 3
E PEACOCK HILL LN
E CAPITAL HILL RD
E BEIL RD
E PINE ST
FA I R M O U N T AV E
EAST K ST
SE ARCADIA RD
Proposed Downtown Precinct 302 ¯
0 1,0 00 2,0 00 3,0 00 4,0 00500Fee t
236
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244
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Proposed Meadows Edge Precinct 244 ¯
0 250 500 750 1,000125Feet
301
302
313
FIR ST
OLYMPIC HWY NORTH
W BIRCH ST
TERRACE VIEW DR
BU
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KRISTI CT
W PINE ST
LAUREL ST
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Proposed Northcliff Precinct 313 ¯
0 360 720 1,080 1,440180Feet
311
310
237
340
239238
308
302
305
304
301
305
243
307
303
236
313
116
309309205
311
Proposed Oakland Bay Precinct 311 ¯
0 2,5 00 5,0 00 7,5 00 10,0001,2 50 Fee t
301
305
302
305
313
205
311
311
303
236
339
237
E PEACOCK HILL LN
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E W A L L A C E K N E E L A N D B L V D
HIGHLAND DR
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E A S T K S T
TERRACE BLVD
W FR A N K L I N ST
Proposed Olympic View Precinct 301 ¯
0 750 1,5 00 2,2 50 3,0 00375Fee t
236
235
305
302
301
237
311
307 304
205 303
305
313
244
308309
339
311
Proposed Shelton Springs Precinct 305 ¯
0 1,600 3,2 00 4,8 00 6,4 00800Fee t
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No.
From: Melissa Casey Ext: 404
Department: Public Health Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): 3/2/26, 3/16/26 Agenda Date(s): 3/17/26
Internal Review: ☐ Finance ☐ Human Resources ☒ Legal ☐ IT ☒ Risk ☐ Other
(Please ensure proper internal review channels have been followed, this is the responsibility of the
requesting Department)
Item: Treatment Sales Tax Contract Renewals
Background/Executive Summary:
The Housing & Behavioral Health Advisory Board has prioritized the sustainability of three programs in
2026:
• Northwest Resources II Social Opportunity Services (SOS): Intensive case management program that
provides recovery support services as well as care coordination to individuals that are experiencing
Substance Use Disorder and/or Mental Health issues and are subsequently navigating the local
criminal justice system, therapeutic courts, and re-entry programs. SOS works in partnership with
other peers, case managers, and local agencies working within the current Mason County Behavioral
Health Response System to better support individuals on their path to recovery, and by doing so,
contributes to a reduction in recidivism.
• Olympic Health & Recovery Services Jail Peer (MOUD/Re-entry): Provides recovery support
services in coordination with the current MOUD (medications for opioid use disorder) program for
inmates in custody at the Mason County Jail, as well as support in release planning/re-entry of
inmates with substance use challenges.
• Olympic Health & Recovery Services Co-Responder Program: Partners with the Mason County
Sheriff’s Office (MCSO) to provide co-responder services to engage with individuals experiencing
behavioral health crises that do not rise to the level of need for incarceration. The Co-Responders –
crisis clinicians and peer specialists – respond with MCSO to identified behavioral health crisis
situations and intervene to connect individuals to resources and services to mitigate future crises.
Associated Costs/Budget Impact (amount, funding source, budget amendment, etc.):
$201,380 to Northwest Resources II, $207,243 to OHRS Co-Responder, and $50,971 to OHRS Jail Peer =
$459,594 total already budgeted out of Treatment Sales Tax
Public Outreach:
Followed contract extension/renewal process outlined in Treatment Sales Tax Policies & Procedures and
funding prioritization outlined in the Housing & Behavioral Health Advisory Board’s 2025 Annual
Report; reviewed and recommended for renewal by the advisory board
Requested Action:
Move contracts to 3/17/26 action agenda for approval
Attachment(s):
NWR II SOS 2026 Contract
OHRS Co-Responder 2026 Contract
OHRS Jail Peer 2026 Contract
Professional Services Contract (rev 07/2025) Page 2
Special Terms and Conditions
CONTRACTOR agrees to the following: The award of funds does not guarantee that the
CONTRACTOR will receive funding if special conditions are not met. The following documents
are requirements and must be received within 30 days of the date of execution for the
CONTRACTOR to submit an invoice and receive funding. If the agency has provided these
documents under a previous contract, only updated documents need to be provided. For
tracking purposes, please notify COUNTY on each item stating “no updates” if this is the case.
1. CONTRACT REQUIREMENTS to receive funding:
a. Vendor Payment Form
b. Certificate of Insurance (see Exhibit B Insurance Requirements)
Funding Source: Treatment Sales Tax (RCW 82.14.460)
General Terms and Conditions
Scope of Service:
CONTRACTOR agrees to provide COUNTY the services and any materials as set forth as
identified in “Exhibit A Scope of Service,” during the CONTRACT period. In the event that
CONTRACTOR expends the total award specified in “Exhibit C Budget” before the end of the
CONTRACT duration, CONTRACTOR remains liable to provide COUNTY the services as
identified in “Exhibit A Scope of Service.” No material, labor or facilities will be furnished by
COUNTY, unless otherwise provided for in the CONTRACT.
Term:
Services provided by CONTRACTOR prior to or after the term of this CONTRACT shall be
performed at the expense of CONTRACTOR and are not compensable under this CONTRACT
unless both parties hereto agree to such provision in writing. The term of this CONTRACT may
be extended by mutual consent of the parties, provided, however, that the CONTRACT is in
writing and signed by both parties.
Amendments and Extension:
This CONTRACT may be amended by mutual agreement of the parties. Such an amendment
shall not be binding unless they are in writing and signed by personnel authorized to bind each
of the parties.
The duration of this CONTRACT may be extended by mutual written consent of the parties, for
a period of up to one year, and for a total of no longer than three years.
Independent Contractor:
The CONTRACTOR shall furnish CONTRACTOR's services as an independent contractor, and
nothing herein contained shall be construed to create a relationship of employer-employee. All
payments made hereunder and all services performed shall be made and performed pursuant to
this CONTRACT by the CONTRACTOR as an independent contractor.
CONTRACTOR acknowledges that the entire compensation for this CONTRACT is specified in
Exhibit C Budget and the CONTRACTOR is not entitled to any benefits including, but not limited
to: vacation pay, holiday pay, sick leave pay, medical, dental, or other insurance benefits, or any
Professional Services Contract (rev 07/2025) Page 3
other rights or privileges afforded to employees of COUNTY. The CONTRACTOR represents
that he/she/it maintains a separate place of business, serves clients other than COUNTY, will
report all income and expense accrued under this CONTRACT to the Internal Revenue Service,
and has a tax account with the State of Washington Department of Revenue for payment of all
sales and use and Business and Occupation taxes collected by the State of Washington.
CONTRACTOR will defend, indemnify and hold harmless COUNTY, its officers, agents or
employees from any loss or expense, including, but not limited to, settlements, judgments,
setoffs, attorneys' fees or costs incurred by reason of claims or demands because of breach of
the provisions of this paragraph.
Taxes:
CONTRACTOR understands and acknowledges that COUNTY will not withhold Federal or
State income taxes. Where required by State or Federal law, the CONTRACTOR authorizes
COUNTY to withhold for any taxes other than income taxes (i.e., Medicare). All compensation
received by the CONTRACTOR will be reported to the Internal Revenue Service at the end of
the calendar year in accordance with the applicable IRS regulations. It is the responsibility of
the CONTRACTOR to make the necessary estimated tax payments throughout the year, if any,
and the CONTRACTOR is solely liable for any tax obligation arising from the CONTRACTOR's
performance of this CONTRACT. The CONTRACTOR hereby agrees to indemnify COUNTY
against any demand to pay taxes arising from the CONTRACTOR's failure to pay taxes on
compensation earned pursuant to this CONTRACT.
COUNTY will pay sales and use taxes imposed on goods or services acquired hereunder as
required by law. The CONTRACTOR must pay all other taxes, including, but not limited to,
Business and Occupation Tax, taxes based on the CONTRACTOR's gross or net income, or
personal property to which COUNTY does not hold title. COUNTY is exempt from Federal
Excise Tax.
No Guarantee of Employment:
The performance of all or part of this CONTRACT by the CONTRACTOR shall not operate to
vest any employment rights whatsoever and shall not be deemed to guarantee any employment
of CONTRACTOR or any employee of CONTRACTOR or any sub-contractor or any employee
of any sub-contractor by COUNTY at the present time or in the future.
Accounting and Payment for CONTRACTOR Services:
Payment to the CONTRACTOR for services rendered under this CONTRACT shall be as set
forth in “Exhibit C Budget.” Where Exhibit C requires payments by the COUNTY, payment shall
be based upon written claims supported, unless otherwise provided in Exhibit C, by
documentation of units of work actually performed and amounts earned, including, where
appropriate, the actual number of days worked each month, total number of hours for the
month, and the total dollar payment requested, so as to comply with municipal auditing
requirements. Acceptable invoices will be processed within 30 days of receipt.
Unless specifically stated in Exhibit C or approved in writing in advance by the official executing
this CONTRACT for COUNTY or his or her designee (hereinafter referred to as the
"Administrative Officer"), COUNTY will not reimburse the CONTRACTOR for any costs or
expenses incurred by the CONTRACTOR in the performance of this CONTRACT. Where
required, COUNTY shall, upon receipt of appropriate documentation, compensate the
CONTRACTOR, no more often than monthly, in accordance with COUNTY’s customary
procedures, pursuant to the fee schedule set forth in Exhibit C.
Professional Services Contract (rev 07/2025) Page 4
Withholding Payment:
In the event the CONTRACTOR has failed to perform any obligation under this CONTRACT
within the times set forth in this CONTRACT, then COUNTY may, upon written notice, withhold
from amounts otherwise due and payable to CONTRACTOR, without penalty, until such failure
to perform is cured or otherwise adjudicated. Withholding under this clause shall not be
deemed a breach entitling CONTRACTOR to termination or damages, provided that COUNTY
promptly gives notice in writing to the CONTRACTOR of the nature of the default or failure to
perform, and in no case more than ten (10) days after it determines to withhold amounts
otherwise due. A determination of the Administrative Officer set forth in a notice to the
CONTRACTOR of the action required and/or the amount required to cure any alleged failure to
perform shall be deemed conclusive, except to the extent that the CONTRACTOR acts within
the times and in strict accord with the provisions of the Disputes clause of this CONTRACT.
COUNTY may act in accordance with any determination of the Administrative Officer which has
become conclusive under this clause, without prejudice to any other remedy under the
CONTRACT, to take all or any of the following actions: (1) cure any failure or default, (2) to pay
any amount so required to be paid and to charge the same to the account of the
CONTRACTOR, (3) to set off any amount so paid or incurred from amounts due or to become
due the CONTRACTOR. In the event the CONTRACTOR obtains relief upon a claim under the
Disputes clause, no penalty or damages shall accrue to CONTRACTOR by reason of good faith
withholding by COUNTY under this clause.
Billing Procedures and Payment:
The funding awarded may only be used for eligible activities and expenses. COUNTY will pay
CONTRACTOR upon acceptance of services provided and receipt of properly completed
invoices, which shall be submitted to the COUNTY representative not more often than monthly.
Exceptions to the single billing per month (or quarterly) can be made by the COUNTY on a
case-by-case basis. The CONTRACTOR shall only be paid as a reimbursement of allowable
costs incurred during each invoice period, according to the terms provided in Exhibit A, if the
CONTRACTOR performs the services and submits all reporting to a satisfactory level. The
COUNTY may, in its sole discretion, withhold payments claimed by the CONTRACTOR for
services rendered if the CONTRACTOR fails to satisfactorily comply with any term or condition
of this CONTRACT. No payments in advance or in anticipation of services or supplies to be
provided under this CONTRACT shall be made by the COUNTY. No payment shall be made for
any work performed by the CONTRACTOR, except for work identified and set forth in this
CONTRACT. Unless otherwise provided for in this CONTRACT or any exhibits hereto, the
CONTRACTOR will not be paid for any billings or invoices presented for costs incurred prior to
the contract start date or after December 31, 2026. The CONTRACTOR is responsible for any
audit exceptions or disallowable costs incurred by its own organization or that of its
subcontractors.
Fraud and Other Loss Reporting:
CONTRACTOR shall report in writing all known or suspected fraud or other loss of any funds or
other property furnished under this CONTRACT immediately or as soon as practicable. All
cases reported to law enforcement must be tracked and follow the fraud guidance in the
guidelines.
Labor Standards:
CONTRACTOR agrees to comply with all applicable state and federal requirements, including
but not limited to those pertaining to payment of wages and working conditions, in accordance
with RCW 39.12.040, the Prevailing Wage Act; the Americans with Disabilities Act of 1990; the
Davis-Bacon Act; and the Contract Work Hours and Safety Standards Act providing for weekly
Professional Services Contract (rev 07/2025) Page 5
payment of prevailing wages, minimum overtime pay, and providing that no laborer or mechanic
shall be required to work in surroundings or under conditions which are unsanitary, hazardous,
or dangerous to health and safety as determined by regulations promulgated by the Federal
Secretary of Labor and/or the State of Washington.
Assignment and Subcontracting:
The performance of all activities contemplated by this CONTRACT shall be accomplished by
CONTRACTOR. No portion of this CONTRACT may be assigned or subcontracted to any other
individual, firm or entity without the express and prior written approval of COUNTY. If
subcontracting is approved, the CONTRACTOR is responsible to COUNTY should the
subcontractor fail to comply with any applicable term or condition of this contract.
CONTRACTOR shall audit and monitor the activities of the subcontractor during the contract
term to assure fiscal conditions and performance metrics are met. COUNTY will be included on
any audit or monitoring activities and reports.
Conflict of Interest:
If at any time prior to commencement of, or during the term of this CONTRACT, CONTRACTOR
or any of its employees involved in the performance of this CONTRACT shall have or develop
an interest in the subject matter of this CONTRACT that is potentially in conflict with the
COUNTY’s interest, then CONTRACTOR shall immediately notify COUNTY of the same. The
notification of COUNTY shall be made with sufficient specificity to enable COUNTY to make an
informed judgment as to whether or not COUNTY’s interest may be compromised in any
manner by the existence of the conflict, actual or potential. Thereafter, COUNTY may require
CONTRACTOR to take reasonable steps to remove the conflict of interest. COUNTY may also
terminate this CONTRACT according to the provisions herein for termination.
Non-Discrimination in Employment:
COUNTY’s policy is to provide equal opportunity in all terms, conditions and privileges of
employment for all qualified applicants and employees without regard to race, color, creed,
religion, national origin, sex, sexual orientation, age, marital status, disability, or veteran status.
CONTRACTOR shall comply with all laws prohibiting discrimination against any employee or
applicant for employment on the grounds of race, color, creed, religion, national origin, sex,
sexual orientation, age, marital status, disability, or veteran status, except where such
constitutes a bona fide occupational qualification.
Furthermore, in those cases in which CONTRACTOR is governed by such laws,
CONTRACTOR shall take affirmative action to insure that applicants are employed, and treated
during employment, without regard to their race, color, creed, religion, national origin, sex, age,
marital status, sexual orientation, disability, or veteran status, except where such constitutes a
bona fide occupational qualification. Such action shall include, but not be limited to: advertising,
hiring, promotions, layoffs or terminations, rate of pay or other forms of compensation benefits,
selection for training including apprenticeship, and participation in recreational and educational
activities. In all solicitations or advertisements for employees placed by them or on their behalf,
CONTRACTOR shall state that all qualified applicants will receive consideration for employment
without regard to race, color, religion, sex or national origin.
The foregoing provisions shall also be binding upon any sub-contractor, provided that the
foregoing provision shall not apply to contracts or sub-contractors for standard commercial
supplies or raw materials, or to sole proprietorships with no employees.
Non-Discrimination in Client Services:
Professional Services Contract (rev 07/2025) Page 6
CONTRACTOR shall not discriminate on the grounds of race, color, creed, religion, national
origin, sex, age, marital status, sexual orientation, disability, or veteran status; or deny an
individual or business any service or benefits under this CONTRACT; or subject an individual or
business to segregation or separate treatment in any manner related to his/her/its receipt any
service or services or other benefits provided under this CONTRACT; or deny an individual or
business an opportunity to participate in any program provided by this CONTRACT.
Waiver of Noncompetition:
CONTRACTOR irrevocably waives any existing rights which it may have, by contract or
otherwise, to require another person or corporation to refrain from submitting a proposal to or
performing work or providing supplies to COUNTY, and CONTRACTOR further promises that it
will not in the future, directly or indirectly, induce or solicit any person or corporation to refrain
from submitting a bid or proposal to or from performing work or providing supplies to COUNTY.
Debarment Certification:
The CONTRACTOR, by signature to this contract, certifies that the CONTRACTOR is not
presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily
excluded from participating in this contract by any Federal department or agency.
Work Product:
CONTRACTOR will provide COUNTY with all work product including; plans, data reports, prior
to the release of the final payment for services.
Patent/Copyright Infringement:
CONTRACTOR will defend and indemnify COUNTY from any claimed action, cause or demand
brought against COUNTY, to the extent such action is based on the claim that information
supplied by the CONTRACTOR infringes any patent or copyright. CONTRACTOR will pay
those costs and damages attributable to any such claims that are finally awarded against
COUNTY in any action. Such defense and payments are conditioned upon the following:
A. CONTRACTOR shall be notified promptly in writing by COUNTY of any notice of such claim.
B. CONTRACTOR shall have the right, hereunder, at its option and expense, to obtain for
COUNTY the right to continue using the information, in the event such claim of infringement, is
made, provided no reduction in performance or loss results to COUNTY.
Confidentiality:
CONTRACTOR, its employees, sub-contractors, and their employees shall maintain the
confidentiality of all information provided by COUNTY or acquired by CONTRACTOR in
performance of this CONTRACT, except upon the prior written consent of COUNTY or an order
entered by a court after having acquired jurisdiction over COUNTY. CONTRACTOR shall
immediately give to COUNTY notice of any judicial proceeding seeking disclosure of such
information. CONTRACTOR shall indemnify and hold harmless COUNTY, its officials, agents
or employees from all loss or expense, including, but not limited to, settlements, judgments,
setoffs, attorneys' fees and costs resulting from CONTRACTOR's breach of this provision.
Right to Review:
This CONTRACT is subject to review by any Federal, State or COUNTY auditor. COUNTY or
its designee shall have the right to review and monitor the financial and service components of
this program by whatever means are deemed expedient by the Administrative Officer or by
COUNTY's Auditor’s Office. Such review may occur with or without notice and may include, but
is not limited to, on-site inspection by COUNTY agents or employees, inspection of all records
or other materials which COUNTY deems pertinent to the CONTRACT and its performance, and
Professional Services Contract (rev 07/2025) Page 7
any and all communications with or evaluations by service recipients under this CONTRACT.
CONTRACTOR shall preserve and maintain all financial records and records relating to the
performance of work under this CONTRACT for six (6) years after CONTRACT termination, and
shall make them available for such review, within Mason County, State of Washington, upon
request. CONTRACTOR also agrees to notify the Administrative Officer in advance of any
inspections, audits, or program review by any individual, agency, or governmental unit whose
purpose is to review the services provided within the terms of this CONTRACT. If no advance
notice is given to CONTRACTOR, then CONTRACTOR agrees to notify the Administrative
Officer as soon as it is practical.
Records Maintenance:
CONTRACTOR agrees to keep records in an easily read form sufficient to account for all
receipts and expenditures of contract funds. These records, as well as supporting
documentation, will be archived by the CONTRACTOR’S office for at least six (6) years after the
end of the contract. CONTRACTOR agrees to make such books, records, and supporting
documentation available to the COUNTY for inspection when requested.
Reporting and Other Contract Requirements:
CONTRACTOR agrees to submit program and expense reports, as well as perform all other
requirements outlined in “Exhibit A Scope of Service,” on or before the dates indicated therein.
The COUNTY reserves the right to aggregate, disaggregate, analyze, reproduce, and/or
disseminate the data provided in program reports, financial activity reports, or any other reports
submitted to the COUNTY with respect to the program.
Insurance Requirements:
At a minimum, CONTRACTOR shall provide insurance that meets or exceeds the requirements
detailed in "Exhibit B Insurance Requirements."
Insurance as a Condition of Payment:
Payments due to CONTRACTOR under this CONTRACT are expressly conditioned upon the
CONTRACTOR’s strict compliance with all insurance requirements under this CONTRACT.
Payment to CONTRACTOR shall be suspended in the event of non-compliance. Upon receipt
of evidence of full compliance, payments not otherwise subject to withholding or set-off will be
released to CONTRACTOR.
Industrial Insurance Waiver:
With respect to the performance of this CONTRACT and as to claims against COUNTY, its
officers, agents and employees, CONTRACTOR expressly waives its immunity under Title 51 of
the Revised Code of Washington, the Industrial Insurance Act, for injuries to its employees and
agrees that the obligations to indemnify, defend and hold harmless provided in this CONTRACT
extend to any claim brought by or on behalf of any employee of CONTRACTOR. This waiver is
mutually negotiated by the parties to this CONTRACT.
CONTRACTOR Commitments, Warranties and Representations:
Any written commitment received from CONTRACTOR concerning this CONTRACT shall be
binding upon CONTRACTOR, unless otherwise specifically provided herein with reference to
this paragraph. Failure of CONTRACTOR to fulfill such a commitment shall render
CONTRACTOR liable for damages to COUNTY. A commitment includes, but is not limited to,
any representation made prior to execution of this CONTRACT, whether or not incorporated
elsewhere herein by reference, as to performance of services or equipment, prices or options
for future acquisition to remain in effect for a fixed period, or warranties.
Professional Services Contract (rev 07/2025) Page 8
Defense and Indemnity Contract:
Indemnification by CONTRACTOR. To the fullest extent permitted by law, CONTRACTOR
agrees to indemnify, defend and hold COUNTY and its departments, elected and appointed
officials, employees, agents and volunteers, harmless from and against any and all claims,
damages, losses and expenses, including but not limited to court costs, attorney's fees and
alternative dispute resolution costs, for any personal injury, for any bodily injury, sickness,
disease or death and for any damage to or destruction of any property (including the loss of use
resulting there from) which 1) are caused in whole or in part by any act or omission, negligent or
otherwise, of the CONTRACTOR, its employees, agents or volunteers or CONTRACTOR's
subcontractors and their employees, agents or volunteers; or 2) are directly or indirectly arising
out of, resulting from, or in connection with performance of this CONTRACT; or 3) are based
upon CONTRACTOR’s or its subcontractors’ use of, presence upon or proximity to the property
of COUNTY. This indemnification obligation of CONTRACTOR shall not apply in the limited
circumstance where the claim, damage, loss or expense is caused by the sole negligence of
COUNTY. This indemnification obligation of the CONTRACTOR shall not be limited in any way
by the Washington State Industrial Insurance Act, RCW Title 51, or by application of any other
workmen's compensation act, disability benefit act or other employee benefit act, and the
CONTRACTOR hereby expressly waives any immunity afforded by such acts. The foregoing
indemnification obligations of the CONTRACTOR are a material inducement to COUNTY to
enter into this CONTRACT, are reflected in CONTRACTOR’s compensation, and have been
mutually negotiated by the parties.
Participation by County – No Waiver. COUNTY reserves the right, but not the obligation, to
participate in the defense of any claim, damages, losses or expenses and such participation
shall not constitute a waiver of CONTRACTOR’s indemnity obligations under this CONTRACT.
Survival of CONTRACTOR’s Indemnity Obligations. CONTRACTOR agrees all
CONTRACTOR’s indemnity obligations shall survive the completion, expiration or termination of
this CONTRACT.
Indemnity by Subcontractors. In the event the CONTRACTOR enters into subcontracts to the
extent allowed under this CONTRACT, CONTRACTOR's subcontractors shall indemnify
COUNTY on a basis equal to or exceeding CONTRACTOR’s indemnity obligations to COUNTY.
Compliance with Applicable Laws, Rules and Regulations:
This CONTRACT shall be subject to all laws, rules, and regulations of the United States of
America, the State of Washington, political subdivisions of the State of Washington and Mason
County. CONTRACTOR also agrees to comply with applicable Federal, State, County or
municipal standards for licensing, certification and operation of facilities and programs, and
accreditation and licensing of individuals.
Administration of Contract:
COUNTY hereby appoints, and CONTRACTOR hereby accepts, the Mason County Public
Health and Human Services Director and his or her designee, as COUNTY’s representative,
hereinafter referred to as the Administrative Officer, for the purposes of administering the
provisions of this CONTRACT, including COUNTY’s right to receive and act on all reports and
documents, and any auditing performed by the COUNTY related to this CONTRACT.
The Administrative Officer for purposes of this CONTRACT is:
Melissa Casey, Community Health Manager
Professional Services Contract (rev 07/2025) Page 9
Mason County Public Health & Human Services
415 N. 6th Street
Phone: 360-427-9670 Ext. 404
Fax: 360-427-7787
E-mail: mcasey@masoncountywa.gov
Financial Contact:
Casey Bingham, Finance Manager
Mason County Public Health & Human Services
415 N. 6th Street
Phone: 360-427-9670 Ext. 562
Fax: 360-427-7787
E-mail: caseyb@masoncountywa.gov
Notice:
Except as set forth elsewhere in the CONTRACT, for all purposes under this CONTRACT
except service of process, notice shall be given by CONTRACTOR to COUNTY’s Administrative
Officer under this CONTRACT. Notices and other communication may be conducted via e-mail,
U.S. mail, fax, hand-delivery or other generally accepted manner including delivery services.
Modifications:
Either party may request changes in the CONTRACT. Any and all agreed modifications, to be
valid and binding upon either party, shall be in writing and signed by both of the parties.
Termination for Default:
If CONTRACTOR defaults by failing to perform any of the obligations of the CONTRACT or
becomes insolvent or is declared bankrupt or commits any act of bankruptcy or insolvency or
makes an assignment for the benefit of creditors, COUNTY may, by depositing written notice to
CONTRACTOR in the U.S. mail, terminate the CONTRACT, and at COUNTY’s option, obtain
performance of the work elsewhere. If the CONTRACT is terminated for default,
CONTRACTOR shall not be entitled to receive any further payments under the CONTRACT
until all work called for has been fully performed. Any extra cost or damage to COUNTY
resulting from such default(s) shall be deducted from any money due or coming due to
CONTRACTOR. CONTRACTOR shall bear any extra expenses incurred by COUNTY in
completing the work, including all increased costs for completing the work, and all damage
sustained, or which may be sustained by COUNTY by reason of such default.
If a notice of termination for default has been issued and it is later determined for any reason
that CONTRACTOR was not in default, the rights and obligations of the parties shall be the
same as if the notice of termination had been issued pursuant to the Termination for Public
Convenience paragraph hereof.
Termination for Public Convenience:
COUNTY may terminate this CONTRACT in whole or in part whenever COUNTY determines, in
its sole discretion, that such termination is in the interests of COUNTY. Whenever the
CONTRACT is terminated in accordance with this paragraph, CONTRACTOR shall be entitled
to payment for actual work performed in compliance with Exhibit A Scope of Service and Exhibit
C Budget. An equitable adjustment in the CONTRACT price for partially completed items of
work will be made, but such adjustment shall not include provision for loss of anticipated profit
on deleted or uncompleted work. Termination of this CONTRACT by COUNTY at any time
Professional Services Contract (rev 07/2025) Page 10
during the term, whether for default or convenience, shall not constitute breach of CONTRACT
by COUNTY.
Termination for Reduced Funding:
COUNTY may terminate this CONTRACT in whole or in part should COUNTY determine, in its
sole discretion, that such termination is necessary due to a decrease in available project funding
including State and/or Federal grants. Whenever the CONTRACT is terminated in accordance
with this paragraph, the CONTRACTOR shall be entitled to payment for actual work performed
in compliance with Exhibit A Scope of Service and Exhibit C Budget.
Disputes:
1. Differences between the CONTRACTOR and COUNTY, arising under and by virtue of the
AGREEMENT shall be brought to the attention of COUNTY at the earliest possible time in
order that such matters may be settled or other appropriate action promptly taken. For
objections that are not made in the manner specified and within the time limits stated, the
records, orders, rulings, instructions, and decisions of the Administrative Officer shall be final
and conclusive.
2. The CONTRACTOR shall not be entitled to additional compensation which otherwise may
be payable, or to extension of time for (1) any act or failure to act by the Administrative
Officer of COUNTY, or (2) the happening of any event or occurrence, unless the
CONTRACTOR has given COUNTY a written Notice of Potential Claim within ten (10) days
of the commencement of the act, failure, or event giving rise to the claim, and before final
payment by COUNTY. The written Notice of Potential Claim shall set forth the reasons for
which the CONTRACTOR believes additional compensation or extension of time is due, the
nature of the cost involved, and insofar as possible, the amount of the potential claim.
CONTRACTOR shall keep full and complete daily records of the work performed, labor and
material used, and all costs and additional time claimed to be additional.
3. The CONTRACTOR shall not be entitled to claim any such additional compensation, or
extension of time, unless within thirty (30) days of the accomplishment of the portion of the
work from which the claim arose, and before final payment by COUNTY, the
CONTRACTOR has given COUNTY a detailed written statement of each element of cost or
other compensation requested and of all elements of additional time required, and copies of
any supporting documents evidencing the amount or the extension of time claimed to be
due.
Arbitration:
Other than claims for injunctive relief brought by a party hereto (which may be brought either in
court or pursuant to this arbitration provision), and consistent with the provisions hereinabove,
any claim, dispute or controversy between the parties under, arising out of, or related to this
CONTRACT or otherwise, including issues of specific performance, shall be determined by
arbitration in Shelton, Washington, under the applicable American Arbitration Association (AAA)
rules in effect on the date hereof, as modified by this CONTRACT. There shall be one arbitrator
selected by the parties within ten (10) days of the arbitration demand, or if not, by the AAA or
any other group having similar credentials. Any issue about whether a claim is covered by this
CONTRACT shall be determined by the arbitrator. The arbitrator shall apply substantive law
and may award injunctive relief, equitable relief (including specific performance), or any other
remedy available from a judge, including expenses, costs and attorney fees to the prevailing
party and pre-award interest, but shall not have the power to award punitive damages. The
decision of the arbitrator shall be final and binding and an order confirming the award or
judgment upon the award may be entered in any court having jurisdiction. The parties agree
that the decision of the arbitrator shall be the sole and exclusive remedy between them
Professional Services Contract (rev 07/2025) Page 11
regarding any dispute presented or pled before the arbitrator. At the request of either party
made not later than forty-five (45) days after the arbitration demand, the parties agree to submit
the dispute to nonbinding mediation, which shall not delay the arbitration hearing date; provided,
that either party may decline to mediate and proceed with arbitration.
Any arbitration proceeding commenced to enforce or interpret this CONTRACT shall be brought
within six (6) years after the initial occurrence giving rise to the claim, dispute or issue for which
arbitration is commenced, regardless of the date of discovery or whether the claim, dispute or
issue was continuing in nature. Claims, disputes or issues arising more than six (6) years prior
to a written request or demand for arbitration issued under this Agreement are not subject to
arbitration.
Venue and Choice of Law:
In the event that any litigation should arise concerning the construction or interpretation of any
of the terms of this CONTRACT, the venue of such action of litigation shall be in the courts of
the State of Washington and Mason County. Unless otherwise specified herein, this
CONTRACT shall be governed by the laws of Mason County and the State of Washington.
Severability:
If any term or condition of this CONTRACT or the application thereof to any person(s) or
circumstances is held invalid, such invalidity shall not affect other terms, conditions or
applications which can be given effect without the invalid term, condition or application. To this
end, the terms and conditions of this CONTRACT are declared severable.
Waiver:
Waiver of any breach or condition of this CONTRACT shall not be deemed a waiver of any prior
or subsequent breach. No term or condition of this CONTRACT shall be held to be waived,
modified or deleted except by an instrument, in writing, signed by the parties hereto. The failure
of COUNTY to insist upon strict performance of any of the covenants of this CONTRACT, or to
exercise any option herein conferred in any one or more instances, shall not be construed to be
a waiver or relinquishment of any such, or any other covenants or contracts, but the same shall
be and remain in full force and effect.
Order of Precedence:
A. Applicable federal, state, and county statutes, regulations, policies, and procedures
B. Funding source agreement(s) including attachments
C. Special Terms and Conditions
D. General Terms and Conditions
E. Exhibit A, Scope of Service
F. Exhibit B, Insurance Requirements
G. Exhibit C, Budget
Entire Contract:
This written CONTRACT, comprised of the writings signed or otherwise identified and attached
hereto, represents the entire CONTRACT between the parties and supersedes any prior oral
statements, discussions, or understandings between the parties.
Professional Services Contract (rev 07/2025) Page 12
EXHIBIT A
SCOPE OF SERVICE
Program: Northwest Resources II Social Opportunity Services (SOS)
Program Description:
Social Opportunity Services (SOS) is an intensive case management program that provides
recovery support services as well as care coordination to individuals that are experiencing
Substance Use Disorder and/or Mental Health issues and are subsequently navigating the local
criminal justice system, therapeutic courts, and re-entry programs. SOS works in partnership
with other peers, case managers, and local agencies working within the current Mason County
Behavioral Health Response System to better support individuals on their path to recovery, and
by doing so, contributes to a reduction in recidivism.
Program Deliverables:
• Provide care coordination for up to 200 households annually
• Provide care coordination and assistance for up to 100 people experiencing
homelessness at the time of intake annually
• Refer and/or help to enroll up to 75 people annually into SUD Inpatient treatment
• Refer and/or help to enroll up to 25 people annually into MAT treatment
• Refer and/or help to enroll up to 75 people into outpatient mental health treatment
• Refer and/or help to enroll up to 100 people into outpatient SUD treatment
• Coordinate sober and supportive housing with up to 50 people annually
• Work with the Mason County Therapeutic Court Program to provide case management,
peer support, and care coordination to active and potential participants
Reporting:
Submit electronic reports to Monte Arnold (marnold@masoncountywa.gov) by the 15th of each
month:
• Monthly Enrollment Report
• Monthly Financial Invoice
• Quarterly Summary Report
Professional Services Contract (rev 07/2025) Page 13
EXHIBIT B
INSURANCE REQUIREMENTS
Prior to the beginning of and throughout the duration of the Work, CONTRACTOR will maintain
insurance in conformance with the requirements set forth below. CONTRACTOR will use
existing coverage to comply with these requirements. If that existing coverage does not meet
the requirements set forth here, it will be amended to do so. CONTRACTOR acknowledges that
the insurance coverage and policy limits set forth in this section constitute the minimum amount
of coverage required. Any insurance proceeds in excess of the limits and coverage required in
this agreement and which is applicable to a given loss, will be available to COUNTY.
A. MINIMUM Insurance Requirements:
1. Commercial General Liability Insurance using Insurance Services Office “Commercial
General Liability” policy form CG 00 01, with an edition date prior to 2004, or the exact
equivalent. Coverage for an additional insured shall not be limited to its vicarious liability.
Defense costs must be paid in addition to limits. Limits shall be no less than $1,000,000 per
occurrence for all covered losses and no less than $2,000,000 general aggregate, for bodily
injury, personal injury, property damage, and products/completed operations, including
without limitation, blanket contractual liability.
2. Workers’ Compensation on a state-approved policy form providing statutory benefits as
required by law with employer’s liability limits for CONTRACTOR's, no less than $1,000,000
per accident for all covered losses.
3. Business Auto Coverage on ISO Business Auto Coverage form CA 00 01 including owned,
non-owned and hired autos, or the exact equivalent. Limits shall be no less than $1,000,000
per accident, combined single limit. If CONTRACTOR owns no vehicles, this requirement
may be satisfied by a non-owned auto endorsement to the general liability policy described
above. If CONTRACTOR or CONTRACTOR’s employees will use personal autos in any way
on this project, CONTRACTOR shall obtain evidence of personal auto liability coverage for
each such person.
4. Professional liability (errors & omissions) insurance. Consultant shall maintain professional
liability insurance that covers the Services to be performed in connection with this
Agreement, in the minimum amount of $1,000,000 per claim and in the aggregate. Any
policy inception date, continuity date, or retroactive date must be before the effective date of
this agreement and Consultant agrees to maintain continuous coverage through a period no
less than three years after completion of the services required by this agreement. Coverage
shall include acts, errors, or omissions arising from professional services, including housing
placement, case management, compliance reporting, and administration of grant funds.
5. Cyber Liability Coverage. CONTRACTOR shall maintain cyber liability insurance with limits
of not less than $1,000,000 per claim and $2,000,000 aggregate. Such coverage shall
include privacy liability, network security, breach response, notification, credit monitoring,
regulatory defense, and system restoration expenses related to the use and access of HMIS
and other client data.
Professional Services Contract (rev 07/2025) Page 14
6. Excess or Umbrella Liability Insurance (Over Primary) if used to meet limit requirements,
shall provide coverage at least as broad as specified for the underlying coverages. Such
policy or policies shall include as insureds those covered by the underlying policies,
including additional insureds. Coverage shall be “pay on behalf”, with defense costs payable
in addition to policy limits. There shall be no cross-liability exclusion precluding coverage for
claims or suits by one insured against another. Coverage shall be applicable to County for
injury to employees of Contractor, subcontractors or others involved in the Work. The scope
of coverage provided is subject to approval of County following receipt of proof of insurance
as required herein.
B. Certificate of Insurance:
A Certificate of Insurance naming COUNTY as the Certificate Holder must be provided to
COUNTY within five (5) days of CONTRACT execution.
C. Basic Stipulations:
1. CONTRACTOR agrees to endorse third party liability coverage required herein to include as
additional insureds COUNTY, its officials, employees and agents, using ISO endorsement
CG 20 10 with an edition date prior to 2004. CONTRACTOR also agrees to require all
contractors, subcontractors, and anyone else involved in this CONTRACT on behalf of the
CONTRACTOR (hereinafter “indemnifying parties”) to comply with these provisions.
2. CONTRACTOR agrees to waive rights of recovery against COUNTY regardless of the
applicability of any insurance proceeds, and to require all indemnifying parties to do
likewise.
3. All insurance coverage maintained or procured by CONTRACTOR or required of others by
CONTRACTOR pursuant to this CONTRACT shall be endorsed to delete the subrogation
condition as to COUNTY, or must specifically allow the named insured to waive subrogation
prior to a loss.
4. All coverage types and limits required are subject to approval, modification and additional
requirements by COUNTY. CONTRACTOR shall not make any reductions in scope or limits
of coverage that may affect COUNTY’s protection without COUNTY’s prior written consent.
5. CONTRACTOR agrees to provide evidence of the insurance required herein, satisfactory to
COUNTY, consisting of: a) certificate(s) of insurance evidencing all of the coverages
required and, b) an additional insured endorsement to CONTRACTOR’s general liability
policy using Insurance Services Office form CG 20 10 with an edition date prior to 2004.
CONTRACTOR agrees, upon request by COUNTY to provide complete, certified copies of
any policies required within 10 days of such request. COUNTY has the right, but not the
duty, to obtain any insurance it deems necessary to protect its interests. Any premium so
paid by COUNTY shall be charged to and promptly paid by CONTRACTOR or deducted
from sums due CONTRACTOR. Any actual or alleged failure on the part of COUNTY or any
Professional Services Contract (rev 07/2025) Page 15
other additional insured under these requirements to obtain proof of insurance required
under this CONTRACT in no way waives any right or remedy of COUNTY or any additional
insured, in this or in any other regard.
6. It is acknowledged by the parties of this CONTRACT that all insurance coverage required to
be provided by CONTRACTOR or indemnifying party, is intended to apply first and on a
primary non-contributing basis in relation to any other insurance or self-insurance available
to COUNTY.
7. CONTRACTOR agrees not to self-insure or to use any self-insured retentions on any portion
of the insurance required herein and further agrees that it will not allow any indemnifying
party to self- insure its obligations to COUNTY. If CONTRACTOR’s existing coverage
includes a self-insured retention, the self-insured retention must be declared to the
COUNTY. The COUNTY may review options with CONTRACTOR, which may include
reduction or elimination of the self-insured retention, substitution of other coverage, or other
solutions.
8. CONTRACTOR will renew the required coverage annually as long as COUNTY, or its
employees or agents face an exposure from operations of any type pursuant to this
CONTRACT. This obligation applies whether or not the CONTRACT is canceled or
terminated for any reason. Termination of this obligation is not effective until COUNTY
executes a written statement to that effect.
9. The limits of insurance as described above shall be considered as minimum requirements.
Should any coverage carried by CONTRACTOR or a subcontractor of any tier maintain
insurance with limits of liability that exceed the required limits or coverage that is broader
than as outlined above, those higher limits and broader coverage shall be deemed to apply
for the benefit of any person or organization included as an additional insured and those
limits shall become the required minimum limits of insurance in all Paragraphs and Sections
of this CONTRACT.
10. None of the policies required herein shall be in compliance with these requirements if they
include any limiting endorsement that has not been first submitted to COUNTY and
approved of in writing.
11. The requirements in this Exhibit supersede all other sections and provisions of this
CONTRACT to the extent that any other section or provision conflicts with or impairs the
provisions of this Exhibit.
12. Unless otherwise approved by COUNTY, insurance provided pursuant to these
requirements shall be by insurers authorized to do business in Washington and with a
minimum A.M. Best rating of A-:VII.
Professional Services Contract (rev 07/2025) Page 16
13. All insurance coverage and limits provided by CONTRACTOR and available or applicable to
this agreement are intended to apply to the full extent of the policies. Nothing contained in
this CONTRACT limits the application of such insurance coverage.
14. CONTRACTOR agrees to require insurers, to provide notice to COUNTY thirty (30) days
prior to cancellation of such liability coverage or of any material alteration or non-renewal of
any such coverage, other than for non-payment of premium. CONTRACTOR shall assure
that this provision also applies to any subcontractors, joint ventures or any other party
engaged by or on behalf of contractor in relation to this agreement. Certificate(s) are to
reflect that the issuer will provide thirty (30) days’ notice to COUNTY of any cancellation of
coverage.
15. COUNTY reserves the right at any time during the term of the CONTRACT to change the
amounts and types of insurance required by giving the CONTRACTOR ninety (90) days
advance written notice of such change. If such change results in substantial additional cost
to the CONTRACTOR, the COUNTY and CONTRACTOR may renegotiate
CONTRACTOR’s compensation.
16. Requirements of specific coverage features are not intended as limitation on other
requirements or as waiver of any coverage normally provided by any given policy. Specific
reference to a coverage feature is for purposes of clarification only as it pertains to a given
issue and is not intended by any party or insured to be all-inclusive.
17. CONTRACTOR agrees to provide immediate notice to COUNTY of any claim or loss against
CONTRACTOR arising out of the work performed under this agreement. COUNTY assumes
no obligation or liability by such notice, but has the right (but not the duty) to monitor the
handling of any such claim or claims if they are likely to involve COUNTY.
Professional Services Contract (rev 07/2025) Page 17
EXHIBIT C
BUDGET
Submit monthly invoices electronically to Monte Arnold (marnold@masoncountywa.gov) by the
15th of each month for reimbursement of allowable costs.
Budget Category Amount Comment
Staff Wages $58,240 1.0 FTE case manager
Staff Benefits $18,870
Client Supports $3,770
$102,000
$1,500
Mileage reimbursement
Client rental assistance (40 clients x $850 x 3
months)
Client incidentals (clothing, gas, vouchers, etc.)
Administration $17,000 Administration, supervision, rent, I.T., phone
services, supplies
Maximum Contract Total $201,380
Payment:
In the event State, Federal, or local funding changes, the COUNTY reserves the right to amend
the payment terms and the amount awarded in this contract. Approved invoices will be
disbursed according to the vendor payment schedule of the County Auditor’s Office. Refer to the
Billing Procedures and Payment clause of this contract for additional information.
All COUNTY-provided templates must be used and not modified without the county's written
permission. The COUNTY can change the reporting requirements by notifying the
CONTRACTOR.
Payment will be considered timely within 30 days of receipt of invoice.
Professional Services Contract (rev 07/2025) Page 2
Special Terms and Conditions
CONTRACTOR agrees to the following: The award of funds does not guarantee that the
CONTRACTOR will receive funding if special conditions are not met. The following documents
are requirements and must be received within 30 days of the date of execution for the
CONTRACTOR to submit an invoice and receive funding. If the agency has provided these
documents under a previous contract, only updated documents need to be provided. For
tracking purposes, please notify COUNTY on each item stating “no updates” if this is the case.
1. CONTRACT REQUIREMENTS to receive funding:
a. Vendor Payment Form
b. Certificate of Insurance (see Exhibit B Insurance Requirements)
Funding Source: Treatment Sales Tax (RCW 82.14.460)
General Terms and Conditions
Scope of Service:
CONTRACTOR agrees to provide COUNTY the services and any materials as set forth as
identified in “Exhibit A Scope of Service,” during the CONTRACT period. In the event that
CONTRACTOR expends the total award specified in “Exhibit C Budget” before the end of the
CONTRACT duration, CONTRACTOR remains liable to provide COUNTY the services as
identified in “Exhibit A Scope of Service.” No material, labor or facilities will be furnished by
COUNTY, unless otherwise provided for in the CONTRACT.
Term:
Services provided by CONTRACTOR prior to or after the term of this CONTRACT shall be
performed at the expense of CONTRACTOR and are not compensable under this CONTRACT
unless both parties hereto agree to such provision in writing. The term of this CONTRACT may
be extended by mutual consent of the parties, provided, however, that the CONTRACT is in
writing and signed by both parties.
Amendments and Extension:
This CONTRACT may be amended by mutual agreement of the parties. Such an amendment
shall not be binding unless they are in writing and signed by personnel authorized to bind each
of the parties.
The duration of this CONTRACT may be extended by mutual written consent of the parties, for
a period of up to one year, and for a total of no longer than three years.
Independent Contractor:
The CONTRACTOR shall furnish CONTRACTOR's services as an independent contractor, and
nothing herein contained shall be construed to create a relationship of employer-employee. All
payments made hereunder and all services performed shall be made and performed pursuant to
this CONTRACT by the CONTRACTOR as an independent contractor.
CONTRACTOR acknowledges that the entire compensation for this CONTRACT is specified in
Exhibit C Budget and the CONTRACTOR is not entitled to any benefits including, but not limited
to: vacation pay, holiday pay, sick leave pay, medical, dental, or other insurance benefits, or any
Professional Services Contract (rev 07/2025) Page 3
other rights or privileges afforded to employees of COUNTY. The CONTRACTOR represents
that he/she/it maintains a separate place of business, serves clients other than COUNTY, will
report all income and expense accrued under this CONTRACT to the Internal Revenue Service,
and has a tax account with the State of Washington Department of Revenue for payment of all
sales and use and Business and Occupation taxes collected by the State of Washington.
CONTRACTOR will defend, indemnify and hold harmless COUNTY, its officers, agents or
employees from any loss or expense, including, but not limited to, settlements, judgments,
setoffs, attorneys' fees or costs incurred by reason of claims or demands because of breach of
the provisions of this paragraph.
Taxes:
CONTRACTOR understands and acknowledges that COUNTY will not withhold Federal or
State income taxes. Where required by State or Federal law, the CONTRACTOR authorizes
COUNTY to withhold for any taxes other than income taxes (i.e., Medicare). All compensation
received by the CONTRACTOR will be reported to the Internal Revenue Service at the end of
the calendar year in accordance with the applicable IRS regulations. It is the responsibility of
the CONTRACTOR to make the necessary estimated tax payments throughout the year, if any,
and the CONTRACTOR is solely liable for any tax obligation arising from the CONTRACTOR's
performance of this CONTRACT. The CONTRACTOR hereby agrees to indemnify COUNTY
against any demand to pay taxes arising from the CONTRACTOR's failure to pay taxes on
compensation earned pursuant to this CONTRACT.
COUNTY will pay sales and use taxes imposed on goods or services acquired hereunder as
required by law. The CONTRACTOR must pay all other taxes, including, but not limited to,
Business and Occupation Tax, taxes based on the CONTRACTOR's gross or net income, or
personal property to which COUNTY does not hold title. COUNTY is exempt from Federal
Excise Tax.
No Guarantee of Employment:
The performance of all or part of this CONTRACT by the CONTRACTOR shall not operate to
vest any employment rights whatsoever and shall not be deemed to guarantee any employment
of CONTRACTOR or any employee of CONTRACTOR or any sub-contractor or any employee
of any sub-contractor by COUNTY at the present time or in the future.
Accounting and Payment for CONTRACTOR Services:
Payment to the CONTRACTOR for services rendered under this CONTRACT shall be as set
forth in “Exhibit C Budget.” Where Exhibit C requires payments by the COUNTY, payment shall
be based upon written claims supported, unless otherwise provided in Exhibit C, by
documentation of units of work actually performed and amounts earned, including, where
appropriate, the actual number of days worked each month, total number of hours for the
month, and the total dollar payment requested, so as to comply with municipal auditing
requirements. Acceptable invoices will be processed within 30 days of receipt.
Unless specifically stated in Exhibit C or approved in writing in advance by the official executing
this CONTRACT for COUNTY or his or her designee (hereinafter referred to as the
"Administrative Officer"), COUNTY will not reimburse the CONTRACTOR for any costs or
expenses incurred by the CONTRACTOR in the performance of this CONTRACT. Where
required, COUNTY shall, upon receipt of appropriate documentation, compensate the
CONTRACTOR, no more often than monthly, in accordance with COUNTY’s customary
procedures, pursuant to the fee schedule set forth in Exhibit C.
Professional Services Contract (rev 07/2025) Page 4
Withholding Payment:
In the event the CONTRACTOR has failed to perform any obligation under this CONTRACT
within the times set forth in this CONTRACT, then COUNTY may, upon written notice, withhold
from amounts otherwise due and payable to CONTRACTOR, without penalty, until such failure
to perform is cured or otherwise adjudicated. Withholding under this clause shall not be
deemed a breach entitling CONTRACTOR to termination or damages, provided that COUNTY
promptly gives notice in writing to the CONTRACTOR of the nature of the default or failure to
perform, and in no case more than ten (10) days after it determines to withhold amounts
otherwise due. A determination of the Administrative Officer set forth in a notice to the
CONTRACTOR of the action required and/or the amount required to cure any alleged failure to
perform shall be deemed conclusive, except to the extent that the CONTRACTOR acts within
the times and in strict accord with the provisions of the Disputes clause of this CONTRACT.
COUNTY may act in accordance with any determination of the Administrative Officer which has
become conclusive under this clause, without prejudice to any other remedy under the
CONTRACT, to take all or any of the following actions: (1) cure any failure or default, (2) to pay
any amount so required to be paid and to charge the same to the account of the
CONTRACTOR, (3) to set off any amount so paid or incurred from amounts due or to become
due the CONTRACTOR. In the event the CONTRACTOR obtains relief upon a claim under the
Disputes clause, no penalty or damages shall accrue to CONTRACTOR by reason of good faith
withholding by COUNTY under this clause.
Billing Procedures and Payment:
The funding awarded may only be used for eligible activities and expenses. COUNTY will pay
CONTRACTOR upon acceptance of services provided and receipt of properly completed
invoices, which shall be submitted to the COUNTY representative not more often than monthly.
Exceptions to the single billing per month (or quarterly) can be made by the COUNTY on a
case-by-case basis. The CONTRACTOR shall only be paid as a reimbursement of allowable
costs incurred during each invoice period, according to the terms provided in Exhibit A, if the
CONTRACTOR performs the services and submits all reporting to a satisfactory level. The
COUNTY may, in its sole discretion, withhold payments claimed by the CONTRACTOR for
services rendered if the CONTRACTOR fails to satisfactorily comply with any term or condition
of this CONTRACT. No payments in advance or in anticipation of services or supplies to be
provided under this CONTRACT shall be made by the COUNTY. No payment shall be made for
any work performed by the CONTRACTOR, except for work identified and set forth in this
CONTRACT. Unless otherwise provided for in this CONTRACT or any exhibits hereto, the
CONTRACTOR will not be paid for any billings or invoices presented for costs incurred prior to
the contract start date or after December 31, 2026. The CONTRACTOR is responsible for any
audit exceptions or disallowable costs incurred by its own organization or that of its
subcontractors.
Fraud and Other Loss Reporting:
CONTRACTOR shall report in writing all known or suspected fraud or other loss of any funds or
other property furnished under this CONTRACT immediately or as soon as practicable. All
cases reported to law enforcement must be tracked and follow the fraud guidance in the
guidelines.
Labor Standards:
CONTRACTOR agrees to comply with all applicable state and federal requirements, including
but not limited to those pertaining to payment of wages and working conditions, in accordance
with RCW 39.12.040, the Prevailing Wage Act; the Americans with Disabilities Act of 1990; the
Davis-Bacon Act; and the Contract Work Hours and Safety Standards Act providing for weekly
Professional Services Contract (rev 07/2025) Page 5
payment of prevailing wages, minimum overtime pay, and providing that no laborer or mechanic
shall be required to work in surroundings or under conditions which are unsanitary, hazardous,
or dangerous to health and safety as determined by regulations promulgated by the Federal
Secretary of Labor and/or the State of Washington.
Assignment and Subcontracting:
The performance of all activities contemplated by this CONTRACT shall be accomplished by
CONTRACTOR. No portion of this CONTRACT may be assigned or subcontracted to any other
individual, firm or entity without the express and prior written approval of COUNTY. If
subcontracting is approved, the CONTRACTOR is responsible to COUNTY should the
subcontractor fail to comply with any applicable term or condition of this contract.
CONTRACTOR shall audit and monitor the activities of the subcontractor during the contract
term to assure fiscal conditions and performance metrics are met. COUNTY will be included on
any audit or monitoring activities and reports.
Conflict of Interest:
If at any time prior to commencement of, or during the term of this CONTRACT, CONTRACTOR
or any of its employees involved in the performance of this CONTRACT shall have or develop
an interest in the subject matter of this CONTRACT that is potentially in conflict with the
COUNTY’s interest, then CONTRACTOR shall immediately notify COUNTY of the same. The
notification of COUNTY shall be made with sufficient specificity to enable COUNTY to make an
informed judgment as to whether or not COUNTY’s interest may be compromised in any
manner by the existence of the conflict, actual or potential. Thereafter, COUNTY may require
CONTRACTOR to take reasonable steps to remove the conflict of interest. COUNTY may also
terminate this CONTRACT according to the provisions herein for termination.
Non-Discrimination in Employment:
COUNTY’s policy is to provide equal opportunity in all terms, conditions and privileges of
employment for all qualified applicants and employees without regard to race, color, creed,
religion, national origin, sex, sexual orientation, age, marital status, disability, or veteran status.
CONTRACTOR shall comply with all laws prohibiting discrimination against any employee or
applicant for employment on the grounds of race, color, creed, religion, national origin, sex,
sexual orientation, age, marital status, disability, or veteran status, except where such
constitutes a bona fide occupational qualification.
Furthermore, in those cases in which CONTRACTOR is governed by such laws,
CONTRACTOR shall take affirmative action to insure that applicants are employed, and treated
during employment, without regard to their race, color, creed, religion, national origin, sex, age,
marital status, sexual orientation, disability, or veteran status, except where such constitutes a
bona fide occupational qualification. Such action shall include, but not be limited to: advertising,
hiring, promotions, layoffs or terminations, rate of pay or other forms of compensation benefits,
selection for training including apprenticeship, and participation in recreational and educational
activities. In all solicitations or advertisements for employees placed by them or on their behalf,
CONTRACTOR shall state that all qualified applicants will receive consideration for employment
without regard to race, color, religion, sex or national origin.
The foregoing provisions shall also be binding upon any sub-contractor, provided that the
foregoing provision shall not apply to contracts or sub-contractors for standard commercial
supplies or raw materials, or to sole proprietorships with no employees.
Non-Discrimination in Client Services:
Professional Services Contract (rev 07/2025) Page 6
CONTRACTOR shall not discriminate on the grounds of race, color, creed, religion, national
origin, sex, age, marital status, sexual orientation, disability, or veteran status; or deny an
individual or business any service or benefits under this CONTRACT; or subject an individual or
business to segregation or separate treatment in any manner related to his/her/its receipt any
service or services or other benefits provided under this CONTRACT; or deny an individual or
business an opportunity to participate in any program provided by this CONTRACT.
Waiver of Noncompetition:
CONTRACTOR irrevocably waives any existing rights which it may have, by contract or
otherwise, to require another person or corporation to refrain from submitting a proposal to or
performing work or providing supplies to COUNTY, and CONTRACTOR further promises that it
will not in the future, directly or indirectly, induce or solicit any person or corporation to refrain
from submitting a bid or proposal to or from performing work or providing supplies to COUNTY.
Debarment Certification:
The CONTRACTOR, by signature to this contract, certifies that the CONTRACTOR is not
presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily
excluded from participating in this contract by any Federal department or agency.
Work Product:
CONTRACTOR will provide COUNTY with all work product including; plans, data reports, prior
to the release of the final payment for services.
Patent/Copyright Infringement:
CONTRACTOR will defend and indemnify COUNTY from any claimed action, cause or demand
brought against COUNTY, to the extent such action is based on the claim that information
supplied by the CONTRACTOR infringes any patent or copyright. CONTRACTOR will pay
those costs and damages attributable to any such claims that are finally awarded against
COUNTY in any action. Such defense and payments are conditioned upon the following:
A. CONTRACTOR shall be notified promptly in writing by COUNTY of any notice of such claim.
B. CONTRACTOR shall have the right, hereunder, at its option and expense, to obtain for
COUNTY the right to continue using the information, in the event such claim of infringement, is
made, provided no reduction in performance or loss results to COUNTY.
Confidentiality:
CONTRACTOR, its employees, sub-contractors, and their employees shall maintain the
confidentiality of all information provided by COUNTY or acquired by CONTRACTOR in
performance of this CONTRACT, except upon the prior written consent of COUNTY or an order
entered by a court after having acquired jurisdiction over COUNTY. CONTRACTOR shall
immediately give to COUNTY notice of any judicial proceeding seeking disclosure of such
information. CONTRACTOR shall indemnify and hold harmless COUNTY, its officials, agents
or employees from all loss or expense, including, but not limited to, settlements, judgments,
setoffs, attorneys' fees and costs resulting from CONTRACTOR's breach of this provision.
Right to Review:
This CONTRACT is subject to review by any Federal, State or COUNTY auditor. COUNTY or
its designee shall have the right to review and monitor the financial and service components of
this program by whatever means are deemed expedient by the Administrative Officer or by
COUNTY's Auditor’s Office. Such review may occur with or without notice and may include, but
is not limited to, on-site inspection by COUNTY agents or employees, inspection of all records
or other materials which COUNTY deems pertinent to the CONTRACT and its performance, and
Professional Services Contract (rev 07/2025) Page 7
any and all communications with or evaluations by service recipients under this CONTRACT.
CONTRACTOR shall preserve and maintain all financial records and records relating to the
performance of work under this CONTRACT for six (6) years after CONTRACT termination, and
shall make them available for such review, within Mason County, State of Washington, upon
request. CONTRACTOR also agrees to notify the Administrative Officer in advance of any
inspections, audits, or program review by any individual, agency, or governmental unit whose
purpose is to review the services provided within the terms of this CONTRACT. If no advance
notice is given to CONTRACTOR, then CONTRACTOR agrees to notify the Administrative
Officer as soon as it is practical.
Records Maintenance:
CONTRACTOR agrees to keep records in an easily read form sufficient to account for all
receipts and expenditures of contract funds. These records, as well as supporting
documentation, will be archived by the CONTRACTOR’S office for at least six (6) years after the
end of the contract. CONTRACTOR agrees to make such books, records, and supporting
documentation available to the COUNTY for inspection when requested.
Reporting and Other Contract Requirements:
CONTRACTOR agrees to submit program and expense reports, as well as perform all other
requirements outlined in “Exhibit A Scope of Service,” on or before the dates indicated therein.
The COUNTY reserves the right to aggregate, disaggregate, analyze, reproduce, and/or
disseminate the data provided in program reports, financial activity reports, or any other reports
submitted to the COUNTY with respect to the program.
Insurance Requirements:
At a minimum, CONTRACTOR shall provide insurance that meets or exceeds the requirements
detailed in "Exhibit B Insurance Requirements."
Insurance as a Condition of Payment:
Payments due to CONTRACTOR under this CONTRACT are expressly conditioned upon the
CONTRACTOR’s strict compliance with all insurance requirements under this CONTRACT.
Payment to CONTRACTOR shall be suspended in the event of non-compliance. Upon receipt
of evidence of full compliance, payments not otherwise subject to withholding or set-off will be
released to CONTRACTOR.
Industrial Insurance Waiver:
With respect to the performance of this CONTRACT and as to claims against COUNTY, its
officers, agents and employees, CONTRACTOR expressly waives its immunity under Title 51 of
the Revised Code of Washington, the Industrial Insurance Act, for injuries to its employees and
agrees that the obligations to indemnify, defend and hold harmless provided in this CONTRACT
extend to any claim brought by or on behalf of any employee of CONTRACTOR. This waiver is
mutually negotiated by the parties to this CONTRACT.
CONTRACTOR Commitments, Warranties and Representations:
Any written commitment received from CONTRACTOR concerning this CONTRACT shall be
binding upon CONTRACTOR, unless otherwise specifically provided herein with reference to
this paragraph. Failure of CONTRACTOR to fulfill such a commitment shall render
CONTRACTOR liable for damages to COUNTY. A commitment includes, but is not limited to,
any representation made prior to execution of this CONTRACT, whether or not incorporated
elsewhere herein by reference, as to performance of services or equipment, prices or options
for future acquisition to remain in effect for a fixed period, or warranties.
Professional Services Contract (rev 07/2025) Page 8
Defense and Indemnity Contract:
Indemnification by CONTRACTOR. To the fullest extent permitted by law, CONTRACTOR
agrees to indemnify, defend and hold COUNTY and its departments, elected and appointed
officials, employees, agents and volunteers, harmless from and against any and all claims,
damages, losses and expenses, including but not limited to court costs, attorney's fees and
alternative dispute resolution costs, for any personal injury, for any bodily injury, sickness,
disease or death and for any damage to or destruction of any property (including the loss of use
resulting there from) which 1) are caused in whole or in part by any act or omission, negligent or
otherwise, of the CONTRACTOR, its employees, agents or volunteers or CONTRACTOR's
subcontractors and their employees, agents or volunteers; or 2) are directly or indirectly arising
out of, resulting from, or in connection with performance of this CONTRACT; or 3) are based
upon CONTRACTOR’s or its subcontractors’ use of, presence upon or proximity to the property
of COUNTY. This indemnification obligation of CONTRACTOR shall not apply in the limited
circumstance where the claim, damage, loss or expense is caused by the sole negligence of
COUNTY. This indemnification obligation of the CONTRACTOR shall not be limited in any way
by the Washington State Industrial Insurance Act, RCW Title 51, or by application of any other
workmen's compensation act, disability benefit act or other employee benefit act, and the
CONTRACTOR hereby expressly waives any immunity afforded by such acts. The foregoing
indemnification obligations of the CONTRACTOR are a material inducement to COUNTY to
enter into this CONTRACT, are reflected in CONTRACTOR’s compensation, and have been
mutually negotiated by the parties.
Participation by County – No Waiver. COUNTY reserves the right, but not the obligation, to
participate in the defense of any claim, damages, losses or expenses and such participation
shall not constitute a waiver of CONTRACTOR’s indemnity obligations under this CONTRACT.
Survival of CONTRACTOR’s Indemnity Obligations. CONTRACTOR agrees all
CONTRACTOR’s indemnity obligations shall survive the completion, expiration or termination of
this CONTRACT.
Indemnity by Subcontractors. In the event the CONTRACTOR enters into subcontracts to the
extent allowed under this CONTRACT, CONTRACTOR's subcontractors shall indemnify
COUNTY on a basis equal to or exceeding CONTRACTOR’s indemnity obligations to COUNTY.
Compliance with Applicable Laws, Rules and Regulations:
This CONTRACT shall be subject to all laws, rules, and regulations of the United States of
America, the State of Washington, political subdivisions of the State of Washington and Mason
County. CONTRACTOR also agrees to comply with applicable Federal, State, County or
municipal standards for licensing, certification and operation of facilities and programs, and
accreditation and licensing of individuals.
Administration of Contract:
COUNTY hereby appoints, and CONTRACTOR hereby accepts, the Mason County Public
Health and Human Services Director and his or her designee, as COUNTY’s representative,
hereinafter referred to as the Administrative Officer, for the purposes of administering the
provisions of this CONTRACT, including COUNTY’s right to receive and act on all reports and
documents, and any auditing performed by the COUNTY related to this CONTRACT.
The Administrative Officer for purposes of this CONTRACT is:
Melissa Casey, Community Health Manager
Professional Services Contract (rev 07/2025) Page 9
Mason County Public Health & Human Services
415 N. 6th Street
Phone: 360-427-9670 Ext. 404
Fax: 360-427-7787
E-mail: mcasey@masoncountywa.gov
Financial Contact:
Casey Bingham, Finance Manager
Mason County Public Health & Human Services
415 N. 6th Street
Phone: 360-427-9670 Ext. 562
Fax: 360-427-7787
E-mail: caseyb@masoncountywa.gov
Notice:
Except as set forth elsewhere in the CONTRACT, for all purposes under this CONTRACT
except service of process, notice shall be given by CONTRACTOR to COUNTY’s Administrative
Officer under this CONTRACT. Notices and other communication may be conducted via e-mail,
U.S. mail, fax, hand-delivery or other generally accepted manner including delivery services.
Modifications:
Either party may request changes in the CONTRACT. Any and all agreed modifications, to be
valid and binding upon either party, shall be in writing and signed by both of the parties.
Termination for Default:
If CONTRACTOR defaults by failing to perform any of the obligations of the CONTRACT or
becomes insolvent or is declared bankrupt or commits any act of bankruptcy or insolvency or
makes an assignment for the benefit of creditors, COUNTY may, by depositing written notice to
CONTRACTOR in the U.S. mail, terminate the CONTRACT, and at COUNTY’s option, obtain
performance of the work elsewhere. If the CONTRACT is terminated for default,
CONTRACTOR shall not be entitled to receive any further payments under the CONTRACT
until all work called for has been fully performed. Any extra cost or damage to COUNTY
resulting from such default(s) shall be deducted from any money due or coming due to
CONTRACTOR. CONTRACTOR shall bear any extra expenses incurred by COUNTY in
completing the work, including all increased costs for completing the work, and all damage
sustained, or which may be sustained by COUNTY by reason of such default.
If a notice of termination for default has been issued and it is later determined for any reason
that CONTRACTOR was not in default, the rights and obligations of the parties shall be the
same as if the notice of termination had been issued pursuant to the Termination for Public
Convenience paragraph hereof.
Termination for Public Convenience:
COUNTY may terminate this CONTRACT in whole or in part whenever COUNTY determines, in
its sole discretion, that such termination is in the interests of COUNTY. Whenever the
CONTRACT is terminated in accordance with this paragraph, CONTRACTOR shall be entitled
to payment for actual work performed in compliance with Exhibit A Scope of Service and Exhibit
C Budget. An equitable adjustment in the CONTRACT price for partially completed items of
work will be made, but such adjustment shall not include provision for loss of anticipated profit
on deleted or uncompleted work. Termination of this CONTRACT by COUNTY at any time
Professional Services Contract (rev 07/2025) Page 10
during the term, whether for default or convenience, shall not constitute breach of CONTRACT
by COUNTY.
Termination for Reduced Funding:
COUNTY may terminate this CONTRACT in whole or in part should COUNTY determine, in its
sole discretion, that such termination is necessary due to a decrease in available project funding
including State and/or Federal grants. Whenever the CONTRACT is terminated in accordance
with this paragraph, the CONTRACTOR shall be entitled to payment for actual work performed
in compliance with Exhibit A Scope of Service and Exhibit C Budget.
Disputes:
1. Differences between the CONTRACTOR and COUNTY, arising under and by virtue of the
AGREEMENT shall be brought to the attention of COUNTY at the earliest possible time in
order that such matters may be settled or other appropriate action promptly taken. For
objections that are not made in the manner specified and within the time limits stated, the
records, orders, rulings, instructions, and decisions of the Administrative Officer shall be final
and conclusive.
2. The CONTRACTOR shall not be entitled to additional compensation which otherwise may
be payable, or to extension of time for (1) any act or failure to act by the Administrative
Officer of COUNTY, or (2) the happening of any event or occurrence, unless the
CONTRACTOR has given COUNTY a written Notice of Potential Claim within ten (10) days
of the commencement of the act, failure, or event giving rise to the claim, and before final
payment by COUNTY. The written Notice of Potential Claim shall set forth the reasons for
which the CONTRACTOR believes additional compensation or extension of time is due, the
nature of the cost involved, and insofar as possible, the amount of the potential claim.
CONTRACTOR shall keep full and complete daily records of the work performed, labor and
material used, and all costs and additional time claimed to be additional.
3. The CONTRACTOR shall not be entitled to claim any such additional compensation, or
extension of time, unless within thirty (30) days of the accomplishment of the portion of the
work from which the claim arose, and before final payment by COUNTY, the
CONTRACTOR has given COUNTY a detailed written statement of each element of cost or
other compensation requested and of all elements of additional time required, and copies of
any supporting documents evidencing the amount or the extension of time claimed to be
due.
Arbitration:
Other than claims for injunctive relief brought by a party hereto (which may be brought either in
court or pursuant to this arbitration provision), and consistent with the provisions hereinabove,
any claim, dispute or controversy between the parties under, arising out of, or related to this
CONTRACT or otherwise, including issues of specific performance, shall be determined by
arbitration in Shelton, Washington, under the applicable American Arbitration Association (AAA)
rules in effect on the date hereof, as modified by this CONTRACT. There shall be one arbitrator
selected by the parties within ten (10) days of the arbitration demand, or if not, by the AAA or
any other group having similar credentials. Any issue about whether a claim is covered by this
CONTRACT shall be determined by the arbitrator. The arbitrator shall apply substantive law
and may award injunctive relief, equitable relief (including specific performance), or any other
remedy available from a judge, including expenses, costs and attorney fees to the prevailing
party and pre-award interest, but shall not have the power to award punitive damages. The
decision of the arbitrator shall be final and binding and an order confirming the award or
judgment upon the award may be entered in any court having jurisdiction. The parties agree
that the decision of the arbitrator shall be the sole and exclusive remedy between them
Professional Services Contract (rev 07/2025) Page 11
regarding any dispute presented or pled before the arbitrator. At the request of either party
made not later than forty-five (45) days after the arbitration demand, the parties agree to submit
the dispute to nonbinding mediation, which shall not delay the arbitration hearing date; provided,
that either party may decline to mediate and proceed with arbitration.
Any arbitration proceeding commenced to enforce or interpret this CONTRACT shall be brought
within six (6) years after the initial occurrence giving rise to the claim, dispute or issue for which
arbitration is commenced, regardless of the date of discovery or whether the claim, dispute or
issue was continuing in nature. Claims, disputes or issues arising more than six (6) years prior
to a written request or demand for arbitration issued under this Agreement are not subject to
arbitration.
Venue and Choice of Law:
In the event that any litigation should arise concerning the construction or interpretation of any
of the terms of this CONTRACT, the venue of such action of litigation shall be in the courts of
the State of Washington and Mason County. Unless otherwise specified herein, this
CONTRACT shall be governed by the laws of Mason County and the State of Washington.
Severability:
If any term or condition of this CONTRACT or the application thereof to any person(s) or
circumstances is held invalid, such invalidity shall not affect other terms, conditions or
applications which can be given effect without the invalid term, condition or application. To this
end, the terms and conditions of this CONTRACT are declared severable.
Waiver:
Waiver of any breach or condition of this CONTRACT shall not be deemed a waiver of any prior
or subsequent breach. No term or condition of this CONTRACT shall be held to be waived,
modified or deleted except by an instrument, in writing, signed by the parties hereto. The failure
of COUNTY to insist upon strict performance of any of the covenants of this CONTRACT, or to
exercise any option herein conferred in any one or more instances, shall not be construed to be
a waiver or relinquishment of any such, or any other covenants or contracts, but the same shall
be and remain in full force and effect.
Order of Precedence:
A. Applicable federal, state, and county statutes, regulations, policies, and procedures
B. Funding source agreement(s) including attachments
C. Special Terms and Conditions
D. General Terms and Conditions
E. Exhibit A, Scope of Service
F. Exhibit B, Insurance Requirements
G. Exhibit C, Budget
Entire Contract:
This written CONTRACT, comprised of the writings signed or otherwise identified and attached
hereto, represents the entire CONTRACT between the parties and supersedes any prior oral
statements, discussions, or understandings between the parties.
Professional Services Contract (rev 07/2025) Page 12
EXHIBIT A
SCOPE OF SERVICE
Program: Law Enforcement Co-Responder Program
Program Description:
Olympic Health and Recovery Services will partner with the Mason County Sheriff’s Office
(MCSO) to provide co-responder services to engage with individuals experiencing behavioral
health crises that do not rise to the level of need for incarceration. CONTRACTOR will respond
with MCSO to identified behavioral health crisis situations and intervene to connect individuals
to resources and services to mitigate future crises.
Services include identification and screening of individuals with behavioral health and social
service needs, referrals and connection to behavioral health treatment and social service
resources, assistance in obtaining basic resources, outreach and support to individuals seen on
a recurring basis, short term case management, and coordination of service delivery.
A. CONTRACTOR will recruit, hire, and maintain four staff positions, two Crisis Clinicians
and two Peer Specialists, with duties, functions, and qualifications as described below:
a. Job Title: Crisis Clinician (BA)
b. Job Title: Peer Specialists – Crisis
c. All positions are maintained by Olympic Health & Recovery Services
Program Expectations:
A. CONTRACTOR will cultivate contacts and establish and maintain positive, effective,
collaborative working relationships with Mason County Sheriff’s Office personnel, other
law enforcement agencies, emergency medical response agencies, court systems,
community leaders, Mason County Public Health & Human Services, federal, state,
regional and local agencies, homeless shelters, area community service and faith-based
groups, staff of state and local hospitals and health providers in an effort to care for and
assist individuals with chronic behavioral health disorders and in need of social services.
• Develop a network of working relationships with, Designated Crisis Responders
(DCR), Mason County Jail, behavioral health treatment providers, emergency
housing providers, and other social services providers.
• Serve as a liaison with other County departments, divisions, outside agencies,
and the community. Participate in systems planning, including representation on
various committees.
• Establish and maintain a rapport with the population served.
• Provide information, consultation, and referral.
• Respond to requests for information about available services for individuals who
are homeless, individuals with behavioral health disorders, and those with other
human and social service needs. Make referrals to appropriate service providers
and coordinate service delivery.
• Assist the target population served with obtaining basic resources such as
shelter, food, medical services, behavioral health treatment, jobs and other social
and human services as needed.
• Develop and maintain a housing resource list.
Professional Services Contract (rev 07/2025) Page 13
• Assist with relocations.
• Provide outreach, engagement and liaison support to those people that are seen
on a recurring basis which may require short term intensive case management.
Facilitate services for high-need individuals across all involved systems of care.
• Monitor contact behaviors and progress, provide assistance toward attaining pre-
determined goals, and schedule appointments.
• Promote best practices in treatment approaches, support systems, and
interventions. Meet with and interview contacts, families, and other care
providers to assess needs and eligibility of services. Advocate needs of contacts
within and outside system; liaise between contact, caregivers, and service
providers. Provide client-level and system-wide troubleshooting and advocacy.
• Follow-up with identified individuals in an effort to bridge gaps between police
and/or emergency medical contacts and social service providers.
• Consult with other agency professionals on difficult cases.
• Develop and recommend procedures for identifying and screening people with
social service needs.
• Establish and administer maps of camp locations for service providers and the
Mason County Sheriff’s Office.
• Study and analyze program participation. Prepare recommendations and a yearly
report for improvement of existing and development of new programs. Review
statistical data and identify future trends. Collect and prepare data for status
reports and a monthly outcome summary.
• Prepare memos, correspondence, records and reports related to social services
activities.
• Develop, recommend, plan, initiate and organize programs, policies, procedure
and projects that will assist in efficiently addressing the human and social service
needs of the target population served within the Mason County community.
• Provide training to officers on social service resources.
• Manage limited resources to maximize efficiencies and effectiveness of services
provided.
• Facilitate transport for person(s) in need of assistance to appropriate facilities.
• May attend and testify at court hearings and other legal proceedings.
• Perform related work and special projects as assigned.
B. CONTRACTOR will oversee subcontracted services and will work in partnership with the
Mason County Sheriff’s Office. Subcontracted services will work in coordination with law
enforcement, emergency medical response agencies, court systems, community
leaders, government agencies, treatment providers, housing providers, and other social
service providers.
C. CONTRACTOR will supply the Crisis Clinicians and Peer Specialists with all necessary
equipment and software to carry out the functions of their position. This includes, but is
not limited to, a computer and a phone.
D. COUNTY will provide the Crisis Clinicians and Peer Specialists with a workspace and
access to internet at Mason County Sheriff’s Office.
E. The Crisis Clinicians and Peer Specialists must work 40 hours per week excluding
holidays recognized by CONTRACTOR.
Professional Services Contract (rev 07/2025) Page 14
• The Crisis Clinicians’ and Peer Specialists’ schedules will be set by
CONTRACTOR with input from COUNTY.
• The Crisis Clinicians and Peer Specialists should attend all CONTRACTOR staff
meetings, in-services, or other critical organizational meetings.
Performance/Reporting and Deliverables:
The CONTRACTOR will collect data and report on the following measures on a quarterly basis.
Performance measures and targets are subject to change under the authorization of the
COUNTY.
Co-Responder with MCSO
HOW
MUCH?
Demographics
The following demographics should be collected for every
unduplicated client served for the contract year, including clients
who carried over from the previous year and all new enrollments for
the contract year. Reported in the 4th quarter only.
• Gender Identity (Male, Female, Transgender, Other
Identity, choose not to respond)
• Age Group (0-14, 15-17, 18-24, 25-54, 55+ years old)
• Race (White, Black or African American, Asian, American
Indian or Alaska Native, Native Hawaiian or Other Pacific
Islander, Multiple Races, Other, choose not to respond)
• Ethnicity (Non-Hispanic/Non-Latino, Hispanic/Latino,
choose not to respond)
• Zip Code (98501, 98502, 98503, 98506, 98512, 98513,
98516, 98530, 98531, 98576, 98579, 98589, 98597,
Transient/ Homeless, Other, choose not to respond)
Number of
Referrals
The number of new clients referred to the program during the
quarter.
Clients served
The number of clients who received program services each quarter,
including clients who were enrolled at the start of each quarter
(caseload carryover) and all new clients each quarter. Clients re-
admitted to the program after a formal exit are considered new
enrollments.
• Receive program services: Eligible clients are contacted by
program staff.
• Eligibility: Individuals have been referred by TCSO or other
partners as having behavioral health and or social service
needs.
• Target: 25 in-person outreaches per week
HOW
WELL?
Referred to Other
Services
The number of clients who were referred to other services (e.g.,
Law Enforcement Assisted Diversion, housing, behavioral health
assessment or treatment, case management or other services).
Professional Services Contract (rev 07/2025) Page 15
EXHIBIT B
INSURANCE REQUIREMENTS
Prior to the beginning of and throughout the duration of the Work, CONTRACTOR will maintain
insurance in conformance with the requirements set forth below. CONTRACTOR will use
existing coverage to comply with these requirements. If that existing coverage does not meet
the requirements set forth here, it will be amended to do so. CONTRACTOR acknowledges that
the insurance coverage and policy limits set forth in this section constitute the minimum amount
of coverage required. Any insurance proceeds in excess of the limits and coverage required in
this agreement and which is applicable to a given loss, will be available to COUNTY.
A. MINIMUM Insurance Requirements:
1. Commercial General Liability Insurance using Insurance Services Office “Commercial
General Liability” policy form CG 00 01, with an edition date prior to 2004, or the exact
equivalent. Coverage for an additional insured shall not be limited to its vicarious liability.
Defense costs must be paid in addition to limits. Limits shall be no less than $1,000,000 per
occurrence for all covered losses and no less than $2,000,000 general aggregate, for bodily
injury, personal injury, property damage, and products/completed operations, including
without limitation, blanket contractual liability.
2. Workers’ Compensation on a state-approved policy form providing statutory benefits as
required by law with employer’s liability limits for CONTRACTOR's, no less than $1,000,000
per accident for all covered losses.
3. Business Auto Coverage on ISO Business Auto Coverage form CA 00 01 including owned,
non-owned and hired autos, or the exact equivalent. Limits shall be no less than $1,000,000
per accident, combined single limit. If CONTRACTOR owns no vehicles, this requirement
may be satisfied by a non-owned auto endorsement to the general liability policy described
above. If CONTRACTOR or CONTRACTOR’s employees will use personal autos in any way
on this project, CONTRACTOR shall obtain evidence of personal auto liability coverage for
each such person.
4. Professional liability (errors & omissions) insurance. Consultant shall maintain professional
liability insurance that covers the Services to be performed in connection with this
Agreement, in the minimum amount of $1,000,000 per claim and in the aggregate. Any
policy inception date, continuity date, or retroactive date must be before the effective date of
this agreement and Consultant agrees to maintain continuous coverage through a period no
less than three years after completion of the services required by this agreement. Coverage
shall include acts, errors, or omissions arising from professional services, including housing
placement, case management, compliance reporting, and administration of grant funds.
5. Cyber Liability Coverage. CONTRACTOR shall maintain cyber liability insurance with limits
of not less than $1,000,000 per claim and $2,000,000 aggregate. Such coverage shall
include privacy liability, network security, breach response, notification, credit monitoring,
Professional Services Contract (rev 07/2025) Page 16
regulatory defense, and system restoration expenses related to the use and access of HMIS
and other client data.
6. Excess or Umbrella Liability Insurance (Over Primary) if used to meet limit requirements,
shall provide coverage at least as broad as specified for the underlying coverages. Such
policy or policies shall include as insureds those covered by the underlying policies,
including additional insureds. Coverage shall be “pay on behalf”, with defense costs payable
in addition to policy limits. There shall be no cross-liability exclusion precluding coverage for
claims or suits by one insured against another. Coverage shall be applicable to County for
injury to employees of Contractor, subcontractors or others involved in the Work. The scope
of coverage provided is subject to approval of County following receipt of proof of insurance
as required herein.
B. Certificate of Insurance:
A Certificate of Insurance naming COUNTY as the Certificate Holder must be provided to
COUNTY within five (5) days of CONTRACT execution.
C. Basic Stipulations:
1. CONTRACTOR agrees to endorse third party liability coverage required herein to include as
additional insureds COUNTY, its officials, employees and agents, using ISO endorsement
CG 20 10 with an edition date prior to 2004. CONTRACTOR also agrees to require all
contractors, subcontractors, and anyone else involved in this CONTRACT on behalf of the
CONTRACTOR (hereinafter “indemnifying parties”) to comply with these provisions.
2. CONTRACTOR agrees to waive rights of recovery against COUNTY regardless of the
applicability of any insurance proceeds, and to require all indemnifying parties to do
likewise.
3. All insurance coverage maintained or procured by CONTRACTOR or required of others by
CONTRACTOR pursuant to this CONTRACT shall be endorsed to delete the subrogation
condition as to COUNTY, or must specifically allow the named insured to waive subrogation
prior to a loss.
4. All coverage types and limits required are subject to approval, modification and additional
requirements by COUNTY. CONTRACTOR shall not make any reductions in scope or limits
of coverage that may affect COUNTY’s protection without COUNTY’s prior written consent.
5. CONTRACTOR agrees to provide evidence of the insurance required herein, satisfactory to
COUNTY, consisting of: a) certificate(s) of insurance evidencing all of the coverages
required and, b) an additional insured endorsement to CONTRACTOR’s general liability
policy using Insurance Services Office form CG 20 10 with an edition date prior to 2004.
CONTRACTOR agrees, upon request by COUNTY to provide complete, certified copies of
any policies required within 10 days of such request. COUNTY has the right, but not the
duty, to obtain any insurance it deems necessary to protect its interests. Any premium so
Professional Services Contract (rev 07/2025) Page 17
paid by COUNTY shall be charged to and promptly paid by CONTRACTOR or deducted
from sums due CONTRACTOR. Any actual or alleged failure on the part of COUNTY or any
other additional insured under these requirements to obtain proof of insurance required
under this CONTRACT in no way waives any right or remedy of COUNTY or any additional
insured, in this or in any other regard.
6. It is acknowledged by the parties of this CONTRACT that all insurance coverage required to
be provided by CONTRACTOR or indemnifying party, is intended to apply first and on a
primary non-contributing basis in relation to any other insurance or self-insurance available
to COUNTY.
7. CONTRACTOR agrees not to self-insure or to use any self-insured retentions on any portion
of the insurance required herein and further agrees that it will not allow any indemnifying
party to self- insure its obligations to COUNTY. If CONTRACTOR’s existing coverage
includes a self-insured retention, the self-insured retention must be declared to the
COUNTY. The COUNTY may review options with CONTRACTOR, which may include
reduction or elimination of the self-insured retention, substitution of other coverage, or other
solutions.
8. CONTRACTOR will renew the required coverage annually as long as COUNTY, or its
employees or agents face an exposure from operations of any type pursuant to this
CONTRACT. This obligation applies whether or not the CONTRACT is canceled or
terminated for any reason. Termination of this obligation is not effective until COUNTY
executes a written statement to that effect.
9. The limits of insurance as described above shall be considered as minimum requirements.
Should any coverage carried by CONTRACTOR or a subcontractor of any tier maintain
insurance with limits of liability that exceed the required limits or coverage that is broader
than as outlined above, those higher limits and broader coverage shall be deemed to apply
for the benefit of any person or organization included as an additional insured and those
limits shall become the required minimum limits of insurance in all Paragraphs and Sections
of this CONTRACT.
10. None of the policies required herein shall be in compliance with these requirements if they
include any limiting endorsement that has not been first submitted to COUNTY and
approved of in writing.
11. The requirements in this Exhibit supersede all other sections and provisions of this
CONTRACT to the extent that any other section or provision conflicts with or impairs the
provisions of this Exhibit.
12. Unless otherwise approved by COUNTY, insurance provided pursuant to these
requirements shall be by insurers authorized to do business in Washington and with a
minimum A.M. Best rating of A-:VII.
Professional Services Contract (rev 07/2025) Page 18
13. All insurance coverage and limits provided by CONTRACTOR and available or applicable to
this agreement are intended to apply to the full extent of the policies. Nothing contained in
this CONTRACT limits the application of such insurance coverage.
14. CONTRACTOR agrees to require insurers, to provide notice to COUNTY thirty (30) days
prior to cancellation of such liability coverage or of any material alteration or non-renewal of
any such coverage, other than for non-payment of premium. CONTRACTOR shall assure
that this provision also applies to any subcontractors, joint ventures or any other party
engaged by or on behalf of contractor in relation to this agreement. Certificate(s) are to
reflect that the issuer will provide thirty (30) days’ notice to COUNTY of any cancellation of
coverage.
15. COUNTY reserves the right at any time during the term of the CONTRACT to change the
amounts and types of insurance required by giving the CONTRACTOR ninety (90) days
advance written notice of such change. If such change results in substantial additional cost
to the CONTRACTOR, the COUNTY and CONTRACTOR may renegotiate
CONTRACTOR’s compensation.
16. Requirements of specific coverage features are not intended as limitation on other
requirements or as waiver of any coverage normally provided by any given policy. Specific
reference to a coverage feature is for purposes of clarification only as it pertains to a given
issue and is not intended by any party or insured to be all-inclusive.
17. CONTRACTOR agrees to provide immediate notice to COUNTY of any claim or loss against
CONTRACTOR arising out of the work performed under this agreement. COUNTY assumes
no obligation or liability by such notice, but has the right (but not the duty) to monitor the
handling of any such claim or claims if they are likely to involve COUNTY.
Professional Services Contract (rev 07/2025) Page 19
EXHIBIT C
BUDGET
Submit monthly invoices electronically to Monte Arnold (marnold@masoncountywa.gov) by the
15th of each month for reimbursement of allowable costs.
Budget Category Amount
Staff Wages & Benefits $171,275
Direct Service Supports $17,127
Administration $18,840
Maximum Contract Total $207,243
Payment:
In the event State, Federal, or local funding changes, the COUNTY reserves the right to amend
the payment terms and the amount awarded in this contract. Approved invoices will be
disbursed according to the vendor payment schedule of the County Auditor’s Office. Refer to the
Billing Procedures and Payment clause of this contract for additional information.
All COUNTY-provided templates must be used and not modified without the county's written
permission. The COUNTY can change the reporting requirements by notifying the
CONTRACTOR.
Payment will be considered timely within 30 days of receipt of invoice.
Professional Services Contract (rev 07/2025) Page 2
Special Terms and Conditions
CONTRACTOR agrees to the following: The award of funds does not guarantee that the
CONTRACTOR will receive funding if special conditions are not met. The following documents
are requirements and must be received within 30 days of the date of execution for the
CONTRACTOR to submit an invoice and receive funding. If the agency has provided these
documents under a previous contract, only updated documents need to be provided. For
tracking purposes, please notify COUNTY on each item stating “no updates” if this is the case.
1. CONTRACT REQUIREMENTS to receive funding:
a. Vendor Payment Form
b. Certificate of Insurance (see Exhibit B Insurance Requirements)
Funding Source: Treatment Sales Tax (RCW 82.14.460)
General Terms and Conditions
Scope of Service:
CONTRACTOR agrees to provide COUNTY the services and any materials as set forth as
identified in “Exhibit A Scope of Service,” during the CONTRACT period. In the event that
CONTRACTOR expends the total award specified in “Exhibit C Budget” before the end of the
CONTRACT duration, CONTRACTOR remains liable to provide COUNTY the services as
identified in “Exhibit A Scope of Service.” No material, labor or facilities will be furnished by
COUNTY, unless otherwise provided for in the CONTRACT.
Term:
Services provided by CONTRACTOR prior to or after the term of this CONTRACT shall be
performed at the expense of CONTRACTOR and are not compensable under this CONTRACT
unless both parties hereto agree to such provision in writing. The term of this CONTRACT may
be extended by mutual consent of the parties, provided, however, that the CONTRACT is in
writing and signed by both parties.
Amendments and Extension:
This CONTRACT may be amended by mutual agreement of the parties. Such an amendment
shall not be binding unless they are in writing and signed by personnel authorized to bind each
of the parties.
The duration of this CONTRACT may be extended by mutual written consent of the parties, for
a period of up to one year, and for a total of no longer than three years.
Independent Contractor:
The CONTRACTOR shall furnish CONTRACTOR's services as an independent contractor, and
nothing herein contained shall be construed to create a relationship of employer-employee. All
payments made hereunder and all services performed shall be made and performed pursuant to
this CONTRACT by the CONTRACTOR as an independent contractor.
CONTRACTOR acknowledges that the entire compensation for this CONTRACT is specified in
Exhibit C Budget and the CONTRACTOR is not entitled to any benefits including, but not limited
to: vacation pay, holiday pay, sick leave pay, medical, dental, or other insurance benefits, or any
Professional Services Contract (rev 07/2025) Page 3
other rights or privileges afforded to employees of COUNTY. The CONTRACTOR represents
that he/she/it maintains a separate place of business, serves clients other than COUNTY, will
report all income and expense accrued under this CONTRACT to the Internal Revenue Service,
and has a tax account with the State of Washington Department of Revenue for payment of all
sales and use and Business and Occupation taxes collected by the State of Washington.
CONTRACTOR will defend, indemnify and hold harmless COUNTY, its officers, agents or
employees from any loss or expense, including, but not limited to, settlements, judgments,
setoffs, attorneys' fees or costs incurred by reason of claims or demands because of breach of
the provisions of this paragraph.
Taxes:
CONTRACTOR understands and acknowledges that COUNTY will not withhold Federal or
State income taxes. Where required by State or Federal law, the CONTRACTOR authorizes
COUNTY to withhold for any taxes other than income taxes (i.e., Medicare). All compensation
received by the CONTRACTOR will be reported to the Internal Revenue Service at the end of
the calendar year in accordance with the applicable IRS regulations. It is the responsibility of
the CONTRACTOR to make the necessary estimated tax payments throughout the year, if any,
and the CONTRACTOR is solely liable for any tax obligation arising from the CONTRACTOR's
performance of this CONTRACT. The CONTRACTOR hereby agrees to indemnify COUNTY
against any demand to pay taxes arising from the CONTRACTOR's failure to pay taxes on
compensation earned pursuant to this CONTRACT.
COUNTY will pay sales and use taxes imposed on goods or services acquired hereunder as
required by law. The CONTRACTOR must pay all other taxes, including, but not limited to,
Business and Occupation Tax, taxes based on the CONTRACTOR's gross or net income, or
personal property to which COUNTY does not hold title. COUNTY is exempt from Federal
Excise Tax.
No Guarantee of Employment:
The performance of all or part of this CONTRACT by the CONTRACTOR shall not operate to
vest any employment rights whatsoever and shall not be deemed to guarantee any employment
of CONTRACTOR or any employee of CONTRACTOR or any sub-contractor or any employee
of any sub-contractor by COUNTY at the present time or in the future.
Accounting and Payment for CONTRACTOR Services:
Payment to the CONTRACTOR for services rendered under this CONTRACT shall be as set
forth in “Exhibit C Budget.” Where Exhibit C requires payments by the COUNTY, payment shall
be based upon written claims supported, unless otherwise provided in Exhibit C, by
documentation of units of work actually performed and amounts earned, including, where
appropriate, the actual number of days worked each month, total number of hours for the
month, and the total dollar payment requested, so as to comply with municipal auditing
requirements. Acceptable invoices will be processed within 30 days of receipt.
Unless specifically stated in Exhibit C or approved in writing in advance by the official executing
this CONTRACT for COUNTY or his or her designee (hereinafter referred to as the
"Administrative Officer"), COUNTY will not reimburse the CONTRACTOR for any costs or
expenses incurred by the CONTRACTOR in the performance of this CONTRACT. Where
required, COUNTY shall, upon receipt of appropriate documentation, compensate the
CONTRACTOR, no more often than monthly, in accordance with COUNTY’s customary
procedures, pursuant to the fee schedule set forth in Exhibit C.
Professional Services Contract (rev 07/2025) Page 4
Withholding Payment:
In the event the CONTRACTOR has failed to perform any obligation under this CONTRACT
within the times set forth in this CONTRACT, then COUNTY may, upon written notice, withhold
from amounts otherwise due and payable to CONTRACTOR, without penalty, until such failure
to perform is cured or otherwise adjudicated. Withholding under this clause shall not be
deemed a breach entitling CONTRACTOR to termination or damages, provided that COUNTY
promptly gives notice in writing to the CONTRACTOR of the nature of the default or failure to
perform, and in no case more than ten (10) days after it determines to withhold amounts
otherwise due. A determination of the Administrative Officer set forth in a notice to the
CONTRACTOR of the action required and/or the amount required to cure any alleged failure to
perform shall be deemed conclusive, except to the extent that the CONTRACTOR acts within
the times and in strict accord with the provisions of the Disputes clause of this CONTRACT.
COUNTY may act in accordance with any determination of the Administrative Officer which has
become conclusive under this clause, without prejudice to any other remedy under the
CONTRACT, to take all or any of the following actions: (1) cure any failure or default, (2) to pay
any amount so required to be paid and to charge the same to the account of the
CONTRACTOR, (3) to set off any amount so paid or incurred from amounts due or to become
due the CONTRACTOR. In the event the CONTRACTOR obtains relief upon a claim under the
Disputes clause, no penalty or damages shall accrue to CONTRACTOR by reason of good faith
withholding by COUNTY under this clause.
Billing Procedures and Payment:
The funding awarded may only be used for eligible activities and expenses. COUNTY will pay
CONTRACTOR upon acceptance of services provided and receipt of properly completed
invoices, which shall be submitted to the COUNTY representative not more often than monthly.
Exceptions to the single billing per month (or quarterly) can be made by the COUNTY on a
case-by-case basis. The CONTRACTOR shall only be paid as a reimbursement of allowable
costs incurred during each invoice period, according to the terms provided in Exhibit A, if the
CONTRACTOR performs the services and submits all reporting to a satisfactory level. The
COUNTY may, in its sole discretion, withhold payments claimed by the CONTRACTOR for
services rendered if the CONTRACTOR fails to satisfactorily comply with any term or condition
of this CONTRACT. No payments in advance or in anticipation of services or supplies to be
provided under this CONTRACT shall be made by the COUNTY. No payment shall be made for
any work performed by the CONTRACTOR, except for work identified and set forth in this
CONTRACT. Unless otherwise provided for in this CONTRACT or any exhibits hereto, the
CONTRACTOR will not be paid for any billings or invoices presented for costs incurred prior to
the contract start date or after December 31, 2026. The CONTRACTOR is responsible for any
audit exceptions or disallowable costs incurred by its own organization or that of its
subcontractors.
Fraud and Other Loss Reporting:
CONTRACTOR shall report in writing all known or suspected fraud or other loss of any funds or
other property furnished under this CONTRACT immediately or as soon as practicable. All
cases reported to law enforcement must be tracked and follow the fraud guidance in the
guidelines.
Labor Standards:
CONTRACTOR agrees to comply with all applicable state and federal requirements, including
but not limited to those pertaining to payment of wages and working conditions, in accordance
with RCW 39.12.040, the Prevailing Wage Act; the Americans with Disabilities Act of 1990; the
Davis-Bacon Act; and the Contract Work Hours and Safety Standards Act providing for weekly
Professional Services Contract (rev 07/2025) Page 5
payment of prevailing wages, minimum overtime pay, and providing that no laborer or mechanic
shall be required to work in surroundings or under conditions which are unsanitary, hazardous,
or dangerous to health and safety as determined by regulations promulgated by the Federal
Secretary of Labor and/or the State of Washington.
Assignment and Subcontracting:
The performance of all activities contemplated by this CONTRACT shall be accomplished by
CONTRACTOR. No portion of this CONTRACT may be assigned or subcontracted to any other
individual, firm or entity without the express and prior written approval of COUNTY. If
subcontracting is approved, the CONTRACTOR is responsible to COUNTY should the
subcontractor fail to comply with any applicable term or condition of this contract.
CONTRACTOR shall audit and monitor the activities of the subcontractor during the contract
term to assure fiscal conditions and performance metrics are met. COUNTY will be included on
any audit or monitoring activities and reports.
Conflict of Interest:
If at any time prior to commencement of, or during the term of this CONTRACT, CONTRACTOR
or any of its employees involved in the performance of this CONTRACT shall have or develop
an interest in the subject matter of this CONTRACT that is potentially in conflict with the
COUNTY’s interest, then CONTRACTOR shall immediately notify COUNTY of the same. The
notification of COUNTY shall be made with sufficient specificity to enable COUNTY to make an
informed judgment as to whether or not COUNTY’s interest may be compromised in any
manner by the existence of the conflict, actual or potential. Thereafter, COUNTY may require
CONTRACTOR to take reasonable steps to remove the conflict of interest. COUNTY may also
terminate this CONTRACT according to the provisions herein for termination.
Non-Discrimination in Employment:
COUNTY’s policy is to provide equal opportunity in all terms, conditions and privileges of
employment for all qualified applicants and employees without regard to race, color, creed,
religion, national origin, sex, sexual orientation, age, marital status, disability, or veteran status.
CONTRACTOR shall comply with all laws prohibiting discrimination against any employee or
applicant for employment on the grounds of race, color, creed, religion, national origin, sex,
sexual orientation, age, marital status, disability, or veteran status, except where such
constitutes a bona fide occupational qualification.
Furthermore, in those cases in which CONTRACTOR is governed by such laws,
CONTRACTOR shall take affirmative action to insure that applicants are employed, and treated
during employment, without regard to their race, color, creed, religion, national origin, sex, age,
marital status, sexual orientation, disability, or veteran status, except where such constitutes a
bona fide occupational qualification. Such action shall include, but not be limited to: advertising,
hiring, promotions, layoffs or terminations, rate of pay or other forms of compensation benefits,
selection for training including apprenticeship, and participation in recreational and educational
activities. In all solicitations or advertisements for employees placed by them or on their behalf,
CONTRACTOR shall state that all qualified applicants will receive consideration for employment
without regard to race, color, religion, sex or national origin.
The foregoing provisions shall also be binding upon any sub-contractor, provided that the
foregoing provision shall not apply to contracts or sub-contractors for standard commercial
supplies or raw materials, or to sole proprietorships with no employees.
Non-Discrimination in Client Services:
Professional Services Contract (rev 07/2025) Page 6
CONTRACTOR shall not discriminate on the grounds of race, color, creed, religion, national
origin, sex, age, marital status, sexual orientation, disability, or veteran status; or deny an
individual or business any service or benefits under this CONTRACT; or subject an individual or
business to segregation or separate treatment in any manner related to his/her/its receipt any
service or services or other benefits provided under this CONTRACT; or deny an individual or
business an opportunity to participate in any program provided by this CONTRACT.
Waiver of Noncompetition:
CONTRACTOR irrevocably waives any existing rights which it may have, by contract or
otherwise, to require another person or corporation to refrain from submitting a proposal to or
performing work or providing supplies to COUNTY, and CONTRACTOR further promises that it
will not in the future, directly or indirectly, induce or solicit any person or corporation to refrain
from submitting a bid or proposal to or from performing work or providing supplies to COUNTY.
Debarment Certification:
The CONTRACTOR, by signature to this contract, certifies that the CONTRACTOR is not
presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily
excluded from participating in this contract by any Federal department or agency.
Work Product:
CONTRACTOR will provide COUNTY with all work product including; plans, data reports, prior
to the release of the final payment for services.
Patent/Copyright Infringement:
CONTRACTOR will defend and indemnify COUNTY from any claimed action, cause or demand
brought against COUNTY, to the extent such action is based on the claim that information
supplied by the CONTRACTOR infringes any patent or copyright. CONTRACTOR will pay
those costs and damages attributable to any such claims that are finally awarded against
COUNTY in any action. Such defense and payments are conditioned upon the following:
A. CONTRACTOR shall be notified promptly in writing by COUNTY of any notice of such claim.
B. CONTRACTOR shall have the right, hereunder, at its option and expense, to obtain for
COUNTY the right to continue using the information, in the event such claim of infringement, is
made, provided no reduction in performance or loss results to COUNTY.
Confidentiality:
CONTRACTOR, its employees, sub-contractors, and their employees shall maintain the
confidentiality of all information provided by COUNTY or acquired by CONTRACTOR in
performance of this CONTRACT, except upon the prior written consent of COUNTY or an order
entered by a court after having acquired jurisdiction over COUNTY. CONTRACTOR shall
immediately give to COUNTY notice of any judicial proceeding seeking disclosure of such
information. CONTRACTOR shall indemnify and hold harmless COUNTY, its officials, agents
or employees from all loss or expense, including, but not limited to, settlements, judgments,
setoffs, attorneys' fees and costs resulting from CONTRACTOR's breach of this provision.
Right to Review:
This CONTRACT is subject to review by any Federal, State or COUNTY auditor. COUNTY or
its designee shall have the right to review and monitor the financial and service components of
this program by whatever means are deemed expedient by the Administrative Officer or by
COUNTY's Auditor’s Office. Such review may occur with or without notice and may include, but
is not limited to, on-site inspection by COUNTY agents or employees, inspection of all records
or other materials which COUNTY deems pertinent to the CONTRACT and its performance, and
Professional Services Contract (rev 07/2025) Page 7
any and all communications with or evaluations by service recipients under this CONTRACT.
CONTRACTOR shall preserve and maintain all financial records and records relating to the
performance of work under this CONTRACT for six (6) years after CONTRACT termination, and
shall make them available for such review, within Mason County, State of Washington, upon
request. CONTRACTOR also agrees to notify the Administrative Officer in advance of any
inspections, audits, or program review by any individual, agency, or governmental unit whose
purpose is to review the services provided within the terms of this CONTRACT. If no advance
notice is given to CONTRACTOR, then CONTRACTOR agrees to notify the Administrative
Officer as soon as it is practical.
Records Maintenance:
CONTRACTOR agrees to keep records in an easily read form sufficient to account for all
receipts and expenditures of contract funds. These records, as well as supporting
documentation, will be archived by the CONTRACTOR’S office for at least six (6) years after the
end of the contract. CONTRACTOR agrees to make such books, records, and supporting
documentation available to the COUNTY for inspection when requested.
Reporting and Other Contract Requirements:
CONTRACTOR agrees to submit program and expense reports, as well as perform all other
requirements outlined in “Exhibit A Scope of Service,” on or before the dates indicated therein.
The COUNTY reserves the right to aggregate, disaggregate, analyze, reproduce, and/or
disseminate the data provided in program reports, financial activity reports, or any other reports
submitted to the COUNTY with respect to the program.
Insurance Requirements:
At a minimum, CONTRACTOR shall provide insurance that meets or exceeds the requirements
detailed in "Exhibit B Insurance Requirements."
Insurance as a Condition of Payment:
Payments due to CONTRACTOR under this CONTRACT are expressly conditioned upon the
CONTRACTOR’s strict compliance with all insurance requirements under this CONTRACT.
Payment to CONTRACTOR shall be suspended in the event of non-compliance. Upon receipt
of evidence of full compliance, payments not otherwise subject to withholding or set-off will be
released to CONTRACTOR.
Industrial Insurance Waiver:
With respect to the performance of this CONTRACT and as to claims against COUNTY, its
officers, agents and employees, CONTRACTOR expressly waives its immunity under Title 51 of
the Revised Code of Washington, the Industrial Insurance Act, for injuries to its employees and
agrees that the obligations to indemnify, defend and hold harmless provided in this CONTRACT
extend to any claim brought by or on behalf of any employee of CONTRACTOR. This waiver is
mutually negotiated by the parties to this CONTRACT.
CONTRACTOR Commitments, Warranties and Representations:
Any written commitment received from CONTRACTOR concerning this CONTRACT shall be
binding upon CONTRACTOR, unless otherwise specifically provided herein with reference to
this paragraph. Failure of CONTRACTOR to fulfill such a commitment shall render
CONTRACTOR liable for damages to COUNTY. A commitment includes, but is not limited to,
any representation made prior to execution of this CONTRACT, whether or not incorporated
elsewhere herein by reference, as to performance of services or equipment, prices or options
for future acquisition to remain in effect for a fixed period, or warranties.
Professional Services Contract (rev 07/2025) Page 8
Defense and Indemnity Contract:
Indemnification by CONTRACTOR. To the fullest extent permitted by law, CONTRACTOR
agrees to indemnify, defend and hold COUNTY and its departments, elected and appointed
officials, employees, agents and volunteers, harmless from and against any and all claims,
damages, losses and expenses, including but not limited to court costs, attorney's fees and
alternative dispute resolution costs, for any personal injury, for any bodily injury, sickness,
disease or death and for any damage to or destruction of any property (including the loss of use
resulting there from) which 1) are caused in whole or in part by any act or omission, negligent or
otherwise, of the CONTRACTOR, its employees, agents or volunteers or CONTRACTOR's
subcontractors and their employees, agents or volunteers; or 2) are directly or indirectly arising
out of, resulting from, or in connection with performance of this CONTRACT; or 3) are based
upon CONTRACTOR’s or its subcontractors’ use of, presence upon or proximity to the property
of COUNTY. This indemnification obligation of CONTRACTOR shall not apply in the limited
circumstance where the claim, damage, loss or expense is caused by the sole negligence of
COUNTY. This indemnification obligation of the CONTRACTOR shall not be limited in any way
by the Washington State Industrial Insurance Act, RCW Title 51, or by application of any other
workmen's compensation act, disability benefit act or other employee benefit act, and the
CONTRACTOR hereby expressly waives any immunity afforded by such acts. The foregoing
indemnification obligations of the CONTRACTOR are a material inducement to COUNTY to
enter into this CONTRACT, are reflected in CONTRACTOR’s compensation, and have been
mutually negotiated by the parties.
Participation by County – No Waiver. COUNTY reserves the right, but not the obligation, to
participate in the defense of any claim, damages, losses or expenses and such participation
shall not constitute a waiver of CONTRACTOR’s indemnity obligations under this CONTRACT.
Survival of CONTRACTOR’s Indemnity Obligations. CONTRACTOR agrees all
CONTRACTOR’s indemnity obligations shall survive the completion, expiration or termination of
this CONTRACT.
Indemnity by Subcontractors. In the event the CONTRACTOR enters into subcontracts to the
extent allowed under this CONTRACT, CONTRACTOR's subcontractors shall indemnify
COUNTY on a basis equal to or exceeding CONTRACTOR’s indemnity obligations to COUNTY.
Compliance with Applicable Laws, Rules and Regulations:
This CONTRACT shall be subject to all laws, rules, and regulations of the United States of
America, the State of Washington, political subdivisions of the State of Washington and Mason
County. CONTRACTOR also agrees to comply with applicable Federal, State, County or
municipal standards for licensing, certification and operation of facilities and programs, and
accreditation and licensing of individuals.
Administration of Contract:
COUNTY hereby appoints, and CONTRACTOR hereby accepts, the Mason County Public
Health and Human Services Director and his or her designee, as COUNTY’s representative,
hereinafter referred to as the Administrative Officer, for the purposes of administering the
provisions of this CONTRACT, including COUNTY’s right to receive and act on all reports and
documents, and any auditing performed by the COUNTY related to this CONTRACT.
The Administrative Officer for purposes of this CONTRACT is:
Melissa Casey, Community Health Manager
Professional Services Contract (rev 07/2025) Page 9
Mason County Public Health & Human Services
415 N. 6th Street
Phone: 360-427-9670 Ext. 404
Fax: 360-427-7787
E-mail: mcasey@masoncountywa.gov
Financial Contact:
Casey Bingham, Finance Manager
Mason County Public Health & Human Services
415 N. 6th Street
Phone: 360-427-9670 Ext. 562
Fax: 360-427-7787
E-mail: caseyb@masoncountywa.gov
Notice:
Except as set forth elsewhere in the CONTRACT, for all purposes under this CONTRACT
except service of process, notice shall be given by CONTRACTOR to COUNTY’s Administrative
Officer under this CONTRACT. Notices and other communication may be conducted via e-mail,
U.S. mail, fax, hand-delivery or other generally accepted manner including delivery services.
Modifications:
Either party may request changes in the CONTRACT. Any and all agreed modifications, to be
valid and binding upon either party, shall be in writing and signed by both of the parties.
Termination for Default:
If CONTRACTOR defaults by failing to perform any of the obligations of the CONTRACT or
becomes insolvent or is declared bankrupt or commits any act of bankruptcy or insolvency or
makes an assignment for the benefit of creditors, COUNTY may, by depositing written notice to
CONTRACTOR in the U.S. mail, terminate the CONTRACT, and at COUNTY’s option, obtain
performance of the work elsewhere. If the CONTRACT is terminated for default,
CONTRACTOR shall not be entitled to receive any further payments under the CONTRACT
until all work called for has been fully performed. Any extra cost or damage to COUNTY
resulting from such default(s) shall be deducted from any money due or coming due to
CONTRACTOR. CONTRACTOR shall bear any extra expenses incurred by COUNTY in
completing the work, including all increased costs for completing the work, and all damage
sustained, or which may be sustained by COUNTY by reason of such default.
If a notice of termination for default has been issued and it is later determined for any reason
that CONTRACTOR was not in default, the rights and obligations of the parties shall be the
same as if the notice of termination had been issued pursuant to the Termination for Public
Convenience paragraph hereof.
Termination for Public Convenience:
COUNTY may terminate this CONTRACT in whole or in part whenever COUNTY determines, in
its sole discretion, that such termination is in the interests of COUNTY. Whenever the
CONTRACT is terminated in accordance with this paragraph, CONTRACTOR shall be entitled
to payment for actual work performed in compliance with Exhibit A Scope of Service and Exhibit
C Budget. An equitable adjustment in the CONTRACT price for partially completed items of
work will be made, but such adjustment shall not include provision for loss of anticipated profit
on deleted or uncompleted work. Termination of this CONTRACT by COUNTY at any time
Professional Services Contract (rev 07/2025) Page 10
during the term, whether for default or convenience, shall not constitute breach of CONTRACT
by COUNTY.
Termination for Reduced Funding:
COUNTY may terminate this CONTRACT in whole or in part should COUNTY determine, in its
sole discretion, that such termination is necessary due to a decrease in available project funding
including State and/or Federal grants. Whenever the CONTRACT is terminated in accordance
with this paragraph, the CONTRACTOR shall be entitled to payment for actual work performed
in compliance with Exhibit A Scope of Service and Exhibit C Budget.
Disputes:
1. Differences between the CONTRACTOR and COUNTY, arising under and by virtue of the
AGREEMENT shall be brought to the attention of COUNTY at the earliest possible time in
order that such matters may be settled or other appropriate action promptly taken. For
objections that are not made in the manner specified and within the time limits stated, the
records, orders, rulings, instructions, and decisions of the Administrative Officer shall be final
and conclusive.
2. The CONTRACTOR shall not be entitled to additional compensation which otherwise may
be payable, or to extension of time for (1) any act or failure to act by the Administrative
Officer of COUNTY, or (2) the happening of any event or occurrence, unless the
CONTRACTOR has given COUNTY a written Notice of Potential Claim within ten (10) days
of the commencement of the act, failure, or event giving rise to the claim, and before final
payment by COUNTY. The written Notice of Potential Claim shall set forth the reasons for
which the CONTRACTOR believes additional compensation or extension of time is due, the
nature of the cost involved, and insofar as possible, the amount of the potential
claim. CONTRACTOR shall keep full and complete daily records of the work performed,
labor and material used, and all costs and additional time claimed to be additional.
3. The CONTRACTOR shall not be entitled to claim any such additional compensation, or
extension of time, unless within thirty (30) days of the accomplishment of the portion of the
work from which the claim arose, and before final payment by COUNTY, the
CONTRACTOR has given COUNTY a detailed written statement of each element of cost or
other compensation requested and of all elements of additional time required, and copies of
any supporting documents evidencing the amount or the extension of time claimed to be
due.
Arbitration:
Other than claims for injunctive relief brought by a party hereto (which may be brought either in
court or pursuant to this arbitration provision), and consistent with the provisions hereinabove,
any claim, dispute or controversy between the parties under, arising out of, or related to this
CONTRACT or otherwise, including issues of specific performance, shall be determined by
arbitration in Shelton, Washington, under the applicable American Arbitration Association (AAA)
rules in effect on the date hereof, as modified by this CONTRACT. There shall be one arbitrator
selected by the parties within ten (10) days of the arbitration demand, or if not, by the AAA or
any other group having similar credentials. Any issue about whether a claim is covered by this
CONTRACT shall be determined by the arbitrator. The arbitrator shall apply substantive law
and may award injunctive relief, equitable relief (including specific performance), or any other
remedy available from a judge, including expenses, costs and attorney fees to the prevailing
party and pre-award interest, but shall not have the power to award punitive damages. The
decision of the arbitrator shall be final and binding and an order confirming the award or
judgment upon the award may be entered in any court having jurisdiction. The parties agree
that the decision of the arbitrator shall be the sole and exclusive remedy between them
Professional Services Contract (rev 07/2025) Page 11
regarding any dispute presented or pled before the arbitrator. At the request of either party
made not later than forty-five (45) days after the arbitration demand, the parties agree to submit
the dispute to nonbinding mediation, which shall not delay the arbitration hearing date; provided,
that either party may decline to mediate and proceed with arbitration.
Any arbitration proceeding commenced to enforce or interpret this CONTRACT shall be brought
within six (6) years after the initial occurrence giving rise to the claim, dispute or issue for which
arbitration is commenced, regardless of the date of discovery or whether the claim, dispute or
issue was continuing in nature. Claims, disputes or issues arising more than six (6) years prior
to a written request or demand for arbitration issued under this Agreement are not subject to
arbitration.
Venue and Choice of Law:
In the event that any litigation should arise concerning the construction or interpretation of any
of the terms of this CONTRACT, the venue of such action of litigation shall be in the courts of
the State of Washington and Mason County. Unless otherwise specified herein, this
CONTRACT shall be governed by the laws of Mason County and the State of Washington.
Severability:
If any term or condition of this CONTRACT or the application thereof to any person(s) or
circumstances is held invalid, such invalidity shall not affect other terms, conditions or
applications which can be given effect without the invalid term, condition or application. To this
end, the terms and conditions of this CONTRACT are declared severable.
Waiver:
Waiver of any breach or condition of this CONTRACT shall not be deemed a waiver of any prior
or subsequent breach. No term or condition of this CONTRACT shall be held to be waived,
modified or deleted except by an instrument, in writing, signed by the parties hereto. The failure
of COUNTY to insist upon strict performance of any of the covenants of this CONTRACT, or to
exercise any option herein conferred in any one or more instances, shall not be construed to be
a waiver or relinquishment of any such, or any other covenants or contracts, but the same shall
be and remain in full force and effect.
Order of Precedence:
A. Applicable federal, state, and county statutes, regulations, policies, and procedures
B. Funding source agreement(s) including attachments
C. Special Terms and Conditions
D. General Terms and Conditions
E. Exhibit A, Scope of Service
F. Exhibit B, Insurance Requirements
G. Exhibit C, Budget
Entire Contract:
This written CONTRACT, comprised of the writings signed or otherwise identified and attached
hereto, represents the entire CONTRACT between the parties and supersedes any prior oral
statements, discussions, or understandings between the parties.
Professional Services Contract (rev 07/2025) Page 12
EXHIBIT A
SCOPE OF SERVICE
Program: Mason County Jail Peer Support Program (MOUD/MAT, Re-entry)
Program Description:
Provide recovery support services in coordination with the current MOUD (medications for
opioid use disorder) program for inmates in custody at the Mason County Jail, as well as
support in release planning/re-entry of inmates with substance use challenges.
A 0.5 FTE WA State Certified Peer Counselor (CPC), with clearance to work independently in
the Mason County Jail, serves as Peer Specialist to provide harm reduction support for all
inmates interested in or receiving MOUD as well as providing general re-entry support services
for individuals with substance use challenges. The position will work closely with jail staff,
medical staff, the mental health provider, and Mason County Public Health & Human Services to
provide and coordinate appropriate and supportive services to all those needing support for
substance use challenges as well as general re-entry needs.
Program Expectations:
• Meet with inmates, check medical intakes as well as internal Kite system to determine
potential services needed
• Share lived experience regarding behavioral health challenges and path of recovery of
inmates to foster engagement, a sense of safety, motivation, and hope for a chance of
recovery
• Follow policies and procedures of current MOUD program to ensure quality and
continuity of care
• Coordinate and communicate with jail staff, medical staff, and other behavioral health
providers to ensure that the clarity of the process is understood at all times
• Research and understand Mason County’s Behavioral Health and recovery support
system, so that referrals and the appropriate coordination of services takes place
• Develop relationships and work in coordination with other community social services and
criminal justice to set participants up for success, and to ensure continuity of care
• Meet with participants as needed to create and clarify recovery and release plans, with
special attention towards ensuring there is seamless linkages to follow up MOUD care
with a local provider
• Follow up with participants as needed in the community to re-affirm relationships and
participant success, and help prevent people falling through the gaps
• Attend community and stakeholder meetings as appropriate
• Keep current on reporting and data collection, utilizing mechanisms in place and
developing new procedures if needed
• Meet monthly or quarterly – as needed – with Mason County Public Health & Human
Services; request technical assistance as needed
Performance/Reporting and Deliverables:
• Certified Peer Counselor will serve a minimum of 20 unique individuals per year with a
0.5 FTE Peer Specialist. Certified Peer Counselor will collect and report the following
Professional Services Contract (rev 07/2025) Page 13
data to Mason County Public Health & Human Services on an agreed upon format by
the 15th of each month:
o Number of referrals and type
o Clients served (unduplicated)
o Type and date of MOUD requested
o Outcome of MOUD request and other interventions listed in this scope of service
o Number of Interventions
o Quarterly success stories and brief narrative of program progress, challenges,
and opportunities
o Care Coordination Referrals
o Homeless/Transient status
o Utilize the Mason County Unique Identifier data collection forms
Professional Services Contract (rev 07/2025) Page 14
EXHIBIT B
INSURANCE REQUIREMENTS
Prior to the beginning of and throughout the duration of the Work, CONTRACTOR will maintain
insurance in conformance with the requirements set forth below. CONTRACTOR will use
existing coverage to comply with these requirements. If that existing coverage does not meet
the requirements set forth here, it will be amended to do so. CONTRACTOR acknowledges that
the insurance coverage and policy limits set forth in this section constitute the minimum amount
of coverage required. Any insurance proceeds in excess of the limits and coverage required in
this agreement and which is applicable to a given loss, will be available to COUNTY.
A. MINIMUM Insurance Requirements:
1. Commercial General Liability Insurance using Insurance Services Office “Commercial
General Liability” policy form CG 00 01, with an edition date prior to 2004, or the exact
equivalent. Coverage for an additional insured shall not be limited to its vicarious liability.
Defense costs must be paid in addition to limits. Limits shall be no less than $1,000,000 per
occurrence for all covered losses and no less than $2,000,000 general aggregate, for bodily
injury, personal injury, property damage, and products/completed operations, including
without limitation, blanket contractual liability.
2. Workers’ Compensation on a state-approved policy form providing statutory benefits as
required by law with employer’s liability limits for CONTRACTOR's, no less than $1,000,000
per accident for all covered losses.
3. Business Auto Coverage on ISO Business Auto Coverage form CA 00 01 including owned,
non-owned and hired autos, or the exact equivalent. Limits shall be no less than $1,000,000
per accident, combined single limit. If CONTRACTOR owns no vehicles, this requirement
may be satisfied by a non-owned auto endorsement to the general liability policy described
above. If CONTRACTOR or CONTRACTOR’s employees will use personal autos in any way
on this project, CONTRACTOR shall obtain evidence of personal auto liability coverage for
each such person.
4. Professional liability (errors & omissions) insurance. Consultant shall maintain professional
liability insurance that covers the Services to be performed in connection with this
Agreement, in the minimum amount of $1,000,000 per claim and in the aggregate. Any
policy inception date, continuity date, or retroactive date must be before the effective date of
this agreement and Consultant agrees to maintain continuous coverage through a period no
less than three years after completion of the services required by this agreement. Coverage
shall include acts, errors, or omissions arising from professional services, including housing
placement, case management, compliance reporting, and administration of grant funds.
5. Cyber Liability Coverage. CONTRACTOR shall maintain cyber liability insurance with limits
of not less than $1,000,000 per claim and $2,000,000 aggregate. Such coverage shall
include privacy liability, network security, breach response, notification, credit monitoring,
regulatory defense, and system restoration expenses related to the use and access of HMIS
and other client data.
Professional Services Contract (rev 07/2025) Page 15
6. Excess or Umbrella Liability Insurance (Over Primary) if used to meet limit requirements,
shall provide coverage at least as broad as specified for the underlying coverages. Such
policy or policies shall include as insureds those covered by the underlying policies,
including additional insureds. Coverage shall be “pay on behalf”, with defense costs payable
in addition to policy limits. There shall be no cross-liability exclusion precluding coverage for
claims or suits by one insured against another. Coverage shall be applicable to County for
injury to employees of Contractor, subcontractors or others involved in the Work. The scope
of coverage provided is subject to approval of County following receipt of proof of insurance
as required herein.
B. Certificate of Insurance:
A Certificate of Insurance naming COUNTY as the Certificate Holder must be provided to
COUNTY within five (5) days of CONTRACT execution.
C. Basic Stipulations:
1. CONTRACTOR agrees to endorse third party liability coverage required herein to include as
additional insureds COUNTY, its officials, employees and agents, using ISO endorsement
CG 20 10 with an edition date prior to 2004. CONTRACTOR also agrees to require all
contractors, subcontractors, and anyone else involved in this CONTRACT on behalf of the
CONTRACTOR (hereinafter “indemnifying parties”) to comply with these provisions.
2. CONTRACTOR agrees to waive rights of recovery against COUNTY regardless of the
applicability of any insurance proceeds, and to require all indemnifying parties to do
likewise.
3. All insurance coverage maintained or procured by CONTRACTOR or required of others by
CONTRACTOR pursuant to this CONTRACT shall be endorsed to delete the subrogation
condition as to COUNTY, or must specifically allow the named insured to waive subrogation
prior to a loss.
4. All coverage types and limits required are subject to approval, modification and additional
requirements by COUNTY. CONTRACTOR shall not make any reductions in scope or limits
of coverage that may affect COUNTY’s protection without COUNTY’s prior written consent.
5. CONTRACTOR agrees to provide evidence of the insurance required herein, satisfactory to
COUNTY, consisting of: a) certificate(s) of insurance evidencing all of the coverages
required and, b) an additional insured endorsement to CONTRACTOR’s general liability
policy using Insurance Services Office form CG 20 10 with an edition date prior to 2004.
CONTRACTOR agrees, upon request by COUNTY to provide complete, certified copies of
any policies required within 10 days of such request. COUNTY has the right, but not the
duty, to obtain any insurance it deems necessary to protect its interests. Any premium so
paid by COUNTY shall be charged to and promptly paid by CONTRACTOR or deducted
from sums due CONTRACTOR. Any actual or alleged failure on the part of COUNTY or any
Professional Services Contract (rev 07/2025) Page 16
other additional insured under these requirements to obtain proof of insurance required
under this CONTRACT in no way waives any right or remedy of COUNTY or any additional
insured, in this or in any other regard.
6. It is acknowledged by the parties of this CONTRACT that all insurance coverage required to
be provided by CONTRACTOR or indemnifying party, is intended to apply first and on a
primary non-contributing basis in relation to any other insurance or self-insurance available
to COUNTY.
7. CONTRACTOR agrees not to self-insure or to use any self-insured retentions on any portion
of the insurance required herein and further agrees that it will not allow any indemnifying
party to self- insure its obligations to COUNTY. If CONTRACTOR’s existing coverage
includes a self-insured retention, the self-insured retention must be declared to the
COUNTY. The COUNTY may review options with CONTRACTOR, which may include
reduction or elimination of the self-insured retention, substitution of other coverage, or other
solutions.
8. CONTRACTOR will renew the required coverage annually as long as COUNTY, or its
employees or agents face an exposure from operations of any type pursuant to this
CONTRACT. This obligation applies whether or not the CONTRACT is canceled or
terminated for any reason. Termination of this obligation is not effective until COUNTY
executes a written statement to that effect.
9. The limits of insurance as described above shall be considered as minimum requirements.
Should any coverage carried by CONTRACTOR or a subcontractor of any tier maintain
insurance with limits of liability that exceed the required limits or coverage that is broader
than as outlined above, those higher limits and broader coverage shall be deemed to apply
for the benefit of any person or organization included as an additional insured and those
limits shall become the required minimum limits of insurance in all Paragraphs and Sections
of this CONTRACT.
10. None of the policies required herein shall be in compliance with these requirements if they
include any limiting endorsement that has not been first submitted to COUNTY and
approved of in writing.
11. The requirements in this Exhibit supersede all other sections and provisions of this
CONTRACT to the extent that any other section or provision conflicts with or impairs the
provisions of this Exhibit.
12. Unless otherwise approved by COUNTY, insurance provided pursuant to these
requirements shall be by insurers authorized to do business in Washington and with a
minimum A.M. Best rating of A-:VII.
Professional Services Contract (rev 07/2025) Page 17
13. All insurance coverage and limits provided by CONTRACTOR and available or applicable to
this agreement are intended to apply to the full extent of the policies. Nothing contained in
this CONTRACT limits the application of such insurance coverage.
14. CONTRACTOR agrees to require insurers, to provide notice to COUNTY thirty (30) days
prior to cancellation of such liability coverage or of any material alteration or non-renewal of
any such coverage, other than for non-payment of premium. CONTRACTOR shall assure
that this provision also applies to any subcontractors, joint ventures or any other party
engaged by or on behalf of contractor in relation to this agreement. Certificate(s) are to
reflect that the issuer will provide thirty (30) days’ notice to COUNTY of any cancellation of
coverage.
15. COUNTY reserves the right at any time during the term of the CONTRACT to change the
amounts and types of insurance required by giving the CONTRACTOR ninety (90) days
advance written notice of such change. If such change results in substantial additional cost
to the CONTRACTOR, the COUNTY and CONTRACTOR may renegotiate
CONTRACTOR’s compensation.
16. Requirements of specific coverage features are not intended as limitation on other
requirements or as waiver of any coverage normally provided by any given policy. Specific
reference to a coverage feature is for purposes of clarification only as it pertains to a given
issue and is not intended by any party or insured to be all-inclusive.
17. CONTRACTOR agrees to provide immediate notice to COUNTY of any claim or loss against
CONTRACTOR arising out of the work performed under this agreement. COUNTY assumes
no obligation or liability by such notice, but has the right (but not the duty) to monitor the
handling of any such claim or claims if they are likely to involve COUNTY.
Professional Services Contract (rev 07/2025) Page 18
EXHIBIT C
BUDGET
Submit monthly invoices electronically to Monte Arnold (marnold@masoncountywa.gov) by the
15th of each month for reimbursement of allowable costs.
Budget Category Amount
Peer Wages $30,992
Peer Benefits/Payroll Taxes $12,813
Direct Service Supports $7,166
Maximum Contract Total $50,971
Payment:
In the event State, Federal, or local funding changes, the COUNTY reserves the right to amend
the payment terms and the amount awarded in this contract. Approved invoices will be
disbursed according to the vendor payment schedule of the County Auditor’s Office. Refer to the
Billing Procedures and Payment clause of this contract for additional information.
All COUNTY-provided templates must be used and not modified without the county's written
permission. The COUNTY can change the reporting requirements by notifying the
CONTRACTOR.
Payment will be considered timely within 30 days of receipt of invoice.
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No.
From: Kim Monroe Ext: 421
Department: Human Resources Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): 03/16/26 Agenda Date(s): 3/17/26
Internal Review: ☐ Finance ☒ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other
(Please ensure proper internal review channels have been followed, this is the responsibility of the
requesting Department)
Item:
Tentative Agreement on General Services Labor Contract
Background/Executive Summary:
Mason County and Teamsters Union Local No. 252 have successfully concluded negotiations for a
successor Collective Bargaining Agreement covering the General Services bargaining unit for the period
of January 1, 2026 through December 31, 2028. The agreement has been ratified by the bargaining unit
membership, concluding the bargaining process between the County and the Union.
Key provisions of the agreement include:
• January 1, 2026: 2.0% General Wage Increase applied to the salary schedule.
• January 1, 2027: 2.0% General Wage Increase applied to the salary schedule.
• January 1, 2028: 2.0% General Wage Increase applied to the salary schedule.
Continuation of the County’s health and welfare benefit structure with a reopener provision allowing the
parties to meet by June 30, 2027 to discuss medical, dental, and vision insurance options. Updated wage
tables and market adjustments reflected in Appendix A of the agreement.
This agreement reflects the collaborative efforts of both the County and the Union to maintain
competitive compensation and stable working conditions while ensuring the continued delivery of public
services to Mason County residents.
Associated Costs/Budget Impact (amount, funding source, budget amendment, etc.):
Working with Financial Services to finalize total package cost
Public Outreach:
Currently working with the Union’s negotiator to do final contract review and prep for signatures
Requested Action:
Execute contract for implementation retroactive to January 1, 2026
Attachment(s):
Contract Summary
Page 1
COLLECTIVE BARGAINING
AGREEMENT
January 1, 2026 – December 31, 2028
BETWEEN
TEAMSTERS UNION LOCAL NO. 252
AND
MASON COUNTY
GENERAL SERVICES
General Services - Teamsters Union Local No. 252 and Mason County 2026-2028 Collective Bargaining Agreement
Page 2
TABLE OF CONTENTS
ARTICLE 1 – DEFINITIONS .......................................................................................................... 5
ARTICLE 2 – RECOGNITION ........................................................................................................ 6
2.1 RECOGNITION .................................................................................................................. 6
2.2 NEW CLASSIFICATIONS ..................................................................................................... 6
ARTICLE 3 –UNION SECURITY ................................................................................................... 7
3.1 UNION REPRESENTATION .................................................................................................. 7
3.2 NONDISCRIMINATION – UNION ACTIVITY ............................................................................. 8
ARTICLE 4 - NO STRIKE / NO LOCKOUT ................................................................................... 8
ARTICLE 5 – MANAGEMENT RIGHTS AND RESPONSIBILITIES .............................................. 8
ARTICLE 6 – UNION / EMPLOYER RELATIONS ......................................................................... 9
6.1 UNION ACCESS ................................................................................................................ 9
6.2 FACILITY USE ................................................................................................................... 9
6.3 STEWARDS ...................................................................................................................... 9
6.4 ORIENTATION ................................................................................................................... 9
6.5 BULLETIN BOARDS ........................................................................................................... 9
6.6 CONTRACT DISTRIBUTION ............................................................................................... 10
6.7 NEGOTIATIONS RELEASE TIME ........................................................................................ 10
6.8 GRIEVANCE RELEASE TIME ............................................................................................. 10
6.9 UNION BUSINESS ........................................................................................................... 10
6.10 BARGAINING UNIT ROSTER ............................................................................................. 10
ARTICLE 7 – EMPLOYMENT ...................................................................................................... 10
7.1 PROBATIONARY/ TRIAL SERVICE PERIODS ....................................................................... 10
7.2 TYPES OF EMPLOYMENT ................................................................................................. 11
7.3 CONTRACTORS .............................................................................................................. 12
7.4 STUDENTS / INTERNS ...................................................................................................... 12
ARTICLE 8 – HOURS OF WORK AND OVERTIME .................................................................... 12
8.1 WORKDAY / WORKWEEK ................................................................................................ 12
8.2 WORK SCHEDULES ........................................................................................................ 12
8.3 REST / MEAL BREAKS .................................................................................................... 13
8.4 OVERTIME ...................................................................................................................... 13
8.5 COMP TIME .................................................................................................................... 13
ARTICLE 9 – EMPLOYMENT PRACTICES ................................................................................ 14
9.1 NONDISCRIMINATION ...................................................................................................... 14
9.2 JOB POSTING ................................................................................................................. 14
9.3 PROMOTIONS ................................................................................................................. 14
9.4 PERSONNEL FILE / POLICIES ........................................................................................... 15
9.5 EVALUATIONS ................................................................................................................ 15
9.6 DISCIPLINE / CORRECTIVE ACTION .................................................................................. 16
ARTICLE 10 – SENIORITY ......................................................................................................... 17
10.1 DEFINITIONS .................................................................................................................. 17
10.2 APPLICATION OF SENIORITY ............................................................................................ 18
10.3 PROBATIONARY PERIOD ................................................................................................. 19
10.4 LOSS OF SENIORITY ....................................................................................................... 19
General Services - Teamsters Union Local No. 252 and Mason County 2026-2028 Collective Bargaining Agreement
Page 3
10.5 LAYOFFS ....................................................................................................................... 20
10.6 NOTICE .......................................................................................................................... 20
10.7 MEETING WITH UNION ..................................................................................................... 20
10.8 AFFECTED GROUP ......................................................................................................... 20
10.9 VACANT POSITIONS ........................................................................................................ 21
10.10 SENIORITY LIST .............................................................................................................. 21
10.11 ORDER OF LAYOFF.......................................................................................................... 21
10.12 COMPARABLE EMPLOYMENT ........................................................................................... 22
10.13 LAYOFF OPTIONS ........................................................................................................... 22
10.14 REDUCTION HOURS / FTE ............................................................................................... 23
10.15 RECALL LIST .................................................................................................................. 23
10.16 VACATION & LEAVE CASH OUTS / PAY ............................................................................. 24
10.17 UNEMPLOYMENT CLAIMS ................................................................................................. 24
ARTICLE 11 – WAGES ............................................................................................................... 24
11.1 WAGE SCHEDULE. .......................................................................................................... 25
11.2 HIRE-IN RATES ............................................................................................................... 25
11.3 SHIFT DIFFERENTIAL ...................................................................................................... 25
ARTICLE 12 – OTHER COMPENSATION .................................................................................. 25
12.1 STANDBY / DUTY OFFICER STIPEND ................................................................................ 25
12.2 CALL-BACK PAY ............................................................................................................ 26
12.3 WORK IN A HIGHER CLASSIFICATION ............................................................................... 27
12.4 MILEAGE REIMBURSEMENT ............................................................................................. 27
12.5 LONGEVITY .................................................................................................................... 27
12.6 LEAD WORKER .............................................................................................................. 27
12.7 COMMERCIAL DRIVER’S LICENSE (CDL) .......................................................................... 27
12.8 CLOTHING ALLOWANCE .................................................................................................. 28
12.9 BILINGUAL PAY .............................................................................................................. 28
ARTICLE 13 – HOLIDAYS .......................................................................................................... 28
13.1 HOLIDAYS ...................................................................................................................... 28
13.2 RELIGIOUS HOLIDAYS ..................................................................................................... 29
13.3 HOLIDAY OBSERVANCE .................................................................................................. 29
13.4 HOLIDAY ON DAY OFF .................................................................................................... 29
13.5 HOLIDAY COMPENSATION ............................................................................................... 29
ARTICLE 14 – VACATION .......................................................................................................... 29
14.1 VACATION ACCRUAL ...................................................................................................... 29
14.2 VACATION SCHEDULING ................................................................................................. 30
14.3 VACATION PAY ............................................................................................................... 30
14.4 VACATION UPON TERMINATION ....................................................................................... 31
ARTICLE 15 - SICK LEAVE ........................................................................................................ 31
15.1 SICK LEAVE ACCRUAL .................................................................................................... 31
15.2 SICK LEAVE USAGE ........................................................................................................ 31
15.3 SHARED LEAVE .............................................................................................................. 31
15.4 COORDINATION - WORKER’S COMPENSATION BENEFITS .................................................. 32
15.5 FAMILY MEMBER ............................................................................................................ 33
15.6 SICK LEAVE CASH OUT .................................................................................................. 33
ARTICLE 16 – LEAVES OF ABSENCE ...................................................................................... 33
16.1 IN GENERAL ................................................................................................................... 33
General Services - Teamsters Union Local No. 252 and Mason County 2026-2028 Collective Bargaining Agreement
Page 4
16.2 JURY DUTY / COURT ....................................................................................................... 33
16.3 MILITARY LEAVE ............................................................................................................ 34
16.4 BEREAVEMENT ............................................................................................................... 34
16.5 MAINTENANCE OF SENIORITY .......................................................................................... 34
16.6 LEAVE WITHOUT PAY ..................................................................................................... 34
16.7 FAMILY LEAVE – FMLA .................................................................................................. 34
16.8 MATERNITY DISABILITY LEAVE ........................................................................................ 35
16.9 INCLEMENT WEATHER .................................................................................................... 35
16.10 PAID FAMILY & MEDICAL LEAVE COMPLIANCE ................................................................ 35
16.11 WASHINGTON STATE LONG TERM CARE TRUST ACT COMPLIANCE ................................... 35
ARTICLE 17 – HEALTH & WELFARE ........................................................................................ 35
17.1 HEALTH AND LIFE INSURANCE ........................................................................................ 35
17.2 RETIREMENT AND TEAMSTERS PENSION .......................................................................... 36
ARTICLE 18 – TRAINING ........................................................................................................... 36
18.1 TRAINING ....................................................................................................................... 36
18.2 TRAINING REIMBURSEMENT ............................................................................................ 36
ARTICLE 19 – LABOR / MANAGEMENT COMMITTEES ........................................................... 36
19.1 PURPOSE OF COMMITTEE ............................................................................................... 36
19.2 COMPOSITION OF COMMITTEE ......................................................................................... 36
19.3 COMPENSATION ............................................................................................................. 37
ARTICLE 20 – HEALTH & SAFETY ............................................................................................ 37
20.1 SAFE WORKPLACE ......................................................................................................... 37
20.2 HEALTH & SAFETY PLAN ................................................................................................ 37
20.3 DRUG FREE WORKPLACE ............................................................................................... 37
20.4 WORKPLACE VIOLENCE .................................................................................................. 38
ARTICLE 21 - GRIEVANCE PROCEDURE ................................................................................. 38
21.1 GRIEVANCE DEFINED ...................................................................................................... 38
21.2 GRIEVANCE PROCEDURE ................................................................................................ 38
21.3 UNION / EMPLOYER GRIEVANCE ...................................................................................... 40
21.4 SCHEDULE OF MEETINGS ................................................................................................ 40
ARTICLE 22 - GENERAL PROVISIONS ..................................................................................... 40
22.1 SAVINGS CLAUSE ........................................................................................................... 40
ARTICLE 23 – ENTIRE AGREEMENT ........................................................................................ 41
23.1 DURATION CLAUSE ........................................................................................................ 41
23.2 ENTIRE AGREEMENT....................................................................................................... 41
SIGNATURES ............................................................................................................................. 41
APPENDIX A– WAGE TABLES .................................................................................................. 42
APPENDIX B– MOU HEALTH BENEFIT REOPENER ................................................................ 46
APPENDIX C– MOU TRUST CONTRIBUTION RATE ................................................................. 47
General Services - Teamsters Union Local No. 252 and Mason County 2026-2028 Collective Bargaining Agreement
Page 5
PREAMBLE
Mason County, a political subdivision of the State of Washington, hereinafter referred to as the
“County” or “Employer,” and Teamsters Union Local No. 252, hereinafter referred to as the “Union,”
do hereby enter into this Agreement. The Employer and the Union agree that the effective, efficient
and uninterrupted performance of governmental service to the community is their common objective.
In order to assist them in achieving that objective, this Agreement represents the establishment of
fair and reasonable compensation and working conditions for the employees in this bargaining unit
through the collective bargaining process. The Employer and the Union recognize that the success
of these objectives depends upon the Employer’s success in establishing the service, upon the
ability and creative contributions of the employees, and upon the joint efforts of both parties in
improving the service. Therefore, the Employer and the Union encourage, to the greatest degree
possible, friendly and cooperative relations between their respective representatives at all levels
and among all employees.
ARTICLE 1 – DEFINITIONS
As used herein, the following terms shall be defined as follows:
1.1 Anniversary Day of Pay shall mean the day of employee step increase depending on the
day of hire, or promotion that takes place within the same pay period of anniversary date.
The actual day of pay increase shall be the 1st or the 16th of the month, depending on the
date of the anniversary day (e.g. if an employee’s anniversary date is on January 14, the
pay increase will take effect January 1).
1.2 Bargaining Unit (Union) shall be Teamsters Union Local No. 252.
1.3 Day shall mean for the purpose of timelines associated with grievances, appeals and policy
issues, shall mean a calendar day.
1.4 Employee shall mean a person occupying a position and paid a salary or wage by the
Employer and who is represented by the bargaining unit (as defined in Article 2.1 hereof)
covered by this Agreement. Employee shall not include any person retained by the
Employer under a written personal services or consultant contract or agreement.
1.5 Employer shall mean the Board of Mason County Commissioners.
1.6 Executive, Administrative, and Professional Employees shall mean all employees as defined
in WAC 296-128-500.
1.7 “Immediate Family” shall be defined as persons related by blood, marriage, or legal adoption
in the degree of relationship of grandparent, parent, wife, husband, brother, sister, child
biological, adopted, or foster child, a stepchild, a legal ward, or a child of a person standing
in loco parentis who is under eighteen years of age; or eighteen years of age or older and
incapable of self-care because of a mental or physical disability, grandchild, domestic
partner (state registered), in compliance with WAC 296-130-030 and RCW 49.12.270 (or
subsequent statutes) and other persons with the approval of the Elected Official /
Department Head or designee.
1.8 Job Classifications and Salary Steps are listed and categorized in Appendix A of this
Agreement.
General Services - Teamsters Union Local No. 252 and Mason County 2026-2028 Collective Bargaining Agreement
Page 6
1.9 Overtime shall mean all Employer-approved work which has been performed in excess of
their scheduled workday or in excess of forty (40) hours per week, consistent with Article
8.4.
1.10 Promotions, Transfers and Demotions defined and distinguished:
A. Promotion is a change of an employee from a job classification to a different job
classification which is compensated at a higher salary range.
B. Transfer is a change of an employee from a job classification to a different job
classification which is compensated at the same salary range.
C. Demotion is a change of an employee from a job classification to a different job
classification which is compensated at a lower salary range.
1.11 Vacation shall mean a scheduled workday or accumulation of scheduled workdays on which
an employee may, by pre-arrangement, continue to receive the regular rate of compensation
although they do not work.
ARTICLE 2 – RECOGNITION
2.1 RECOGNITION
The Mason County Board of Commissioners for MASON COUNTY recognizes that the Teamster
Union Local No. 252, Centralia, Washington, has the right to bargain for all full-time and regular
part-time employees of the Mason County departments of Parks, Public Works/Utilities and Waste,
Community Development, Health Services (excluding employees represented by the Community
and Family Health bargaining unit) and Buildings and Grounds Maintenance, excluding: supervisory
employees, confidential employees, and employees participating in a job school program from
Mason County high schools or, by mutual agreement, from any accredited college or vocational
school, which shall be coordinated with the student’s academic schedule, under the conditions set
forth in the Washington State Public Employee’s Collective Bargaining Act of 1967.
All collective bargaining with respect to wages, hours and working conditions shall be conducted by
authorized representatives of the Union and authorized representatives of the Employer. Agreements
reached between the parties of this Agreement shall become effective only when signed by the
authorized representatives of the Union and by the Board of Mason County Commissioners.
2.2 NEW CLASSIFICATIONS
When new Regular or Temporary positions are created within the Departments represented or the
classifications listed in Appendix A, the Union will be notified of the pending action prior to hire.
When existing classifications are substantially modified within the Departments represented or the
classifications listed in Appendix A, the Union will be notified of the pending action within ten (10)
working days of the date that the position is first posted / advertised or the proposed effective date
of the action that would change the status of the classification.
It is mutually agreed that it is the intent of the parties to meet, upon request by either party, in order
to include or exclude new or modified positions in the bargaining unit consistent with the duties,
responsibilities, and organizational level of the classification.
The parties agree that new classification(s) designated and approved by the Employer to be within
the non-represented pay plans shall be excluded from the bargaining unit, absent a request to meet
within thirty (30) calendar days. Existing bargaining unit classifications shall remain within the
General Services - Teamsters Union Local No. 252 and Mason County 2026-2028 Collective Bargaining Agreement
Page 7
bargaining unit absent a mutual agreement by the parties or a decision by the Public Employment
Relations Commission (PERC).
If either party disagrees with the pay plan designation for a new or reclassified position, the parties
recognize the determination of whether the position is included within the bargaining unit may be
reviewed by PERC upon petition by either party or jointly. Should PERC determine the classification
to be included in the bargaining unit, the position shall be placed within the Union salary schedule
at the appropriate rate of pay and at a step arrived at either by mutual agreement / negotiation or
PERC ruling.
ARTICLE 3 –UNION SECURITY
3.1 UNION REPRESENTATION
A. It is mutually agreed that only Union members of this unit shall engage in active
participation in Union affairs of this unit or serve in a role of leadership of the unit such as
serving as a delegate or representative, serving on negotiating or other Union
committees, or participating in other similar activities to the interest of the unit.
B. Within ninety (90) days of the new employee’s start date, the Union shall have no less
than thirty (30) minutes during the employee’s work hours to present information about
the Union. The Union will explain that it is designated as the exclusive representative
for all employees covered under the Collective Bargaining Agreement. The Union shall
inform each new employee that membership in the Union is voluntary and only when an
employee clearly and affirmatively consents to joining the Union may the Union collect
fees. In addition, the Union shall explain to the new employee the rights and the benefits
the employee would forgo by being a non-member.
C. The Union agrees to accept employees as members without discrimination as to race,
color, creed, sex, sexual orientation, national origin or physical, sensory, or mental
disability or protected classes under the law.
D. The Employer will provide for payroll deduction of Union dues and initiation fees upon
authorization by the employee. Payroll deduction authorization cards must be received
by the County department by the fifteenth (15th) day of the month to be recognized as
effective for that month. The County will transmit to the duly designated officer of the
Union the total amount deducted together with the list of names of the employees from
whose pay deductions were made. All refunds of such deductions which may be required
to be made to any employee shall be made by the Union, and the Union shall settle all
questions, and disputes between it and its members with reference to the deductions or
refunds of the like without recourse to the County.
E. The Employer will distribute one (1) copy of this Agreement to each employee in the unit
and to each newly hired employee of the unit. The cost of printing this Agreement shall be
equally shared between the Department and the Union.
F. The Union agrees to supply the Employer with lists of officers of the Union and
representatives and to keep such lists current. The Employer will recognize the officers
and representatives, or shop stewards.
G. The signatory organization will indemnify, defend, or hold the Employer harmless against
any claims made and against any suit instituted against the County on account of any
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check-off of dues for the Union organization. The Union agrees to refund to the County
any amounts paid to it in error on account of the check-off provisions upon presentation
of proper evidence thereof by the County.
3.2 NONDISCRIMINATION – UNION ACTIVITY
Neither party shall discriminate against any employee because of membership in or non-
membership in or activity on behalf of the Union. No employee shall be discharged or discriminated
against for upholding Union principles, fulfilling duties as a Steward in the Union or serving on a
Union committee.
ARTICLE 4 - NO STRIKE / NO LOCKOUT
The Union agrees that there shall be no strikes, slowdowns, or stoppage of work, or any interference
with the efficient operation of the Department. Any such action shall be subject to disciplinary action,
including termination and replacement of the employees involved. The Employer shall not lockout
any employee during the life of this Agreement.
ARTICLE 5 – MANAGEMENT RIGHTS AND RESPONSIBILITIES
Except as specifically abridged, granted, delegated or modified by this Agreement, including
amendments, the County reserves all customary management prerogatives including, but not limited
to the right to:
A. Establish plan for and direct the workforce toward the organizational goals of County
government.
B. Determine the organization and merits, necessity, and level of activity or service
provided to the public.
C. Determine the County budget and financial policies, including accounting procedures.
D. Determine the procedures and standards for hiring, promotion, assignment, transfer,
training, layoff, discipline, and retention.
E. Discipline employees for just cause.
F. Determine the methods, means, equipment, and kinds and number of personnel
required to accomplish the governmental operations and maintain the efficiency
thereof.
G. Assign work and schedule employees.
H. Establish work rules and rules of conduct.
I. Evaluate employee performance.
J. Reduce staff or reduce working hours due to a lack of work or lack of funds.
K. Take all actions necessary to carry out the mission of the County in emergencies.
The Parties recognize that RCW 41.56 may impose an obligation to negotiate changes in wages,
hours and working conditions not covered by this Agreement.
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The Union recognizes the County's right to manage subject only to the terms and conditions of this
Agreement.
ARTICLE 6 – UNION / EMPLOYER RELATIONS
6.1 UNION ACCESS
Employees shall have the right to Union representation. The Union’s authorized staff representatives
shall have access to the Employer’s premises where employees covered by this Agreement are
working for the purpose of investigating grievances and contract compliance, after notifying the
Employer. Access for other purposes shall not be unreasonably denied by the Employer, provided
however, that there is no serious or prolonged interruption of the Employer’s working
schedule. Such visits shall not interfere with or disturb employees in the performance of their work
during working hours.
6.2 FACILITY USE
The conduct of Union business on Employer time and premises shall be subject to the limitations
set forth in this Article and with the understanding that no Union member or Steward shall use
Employer’s equipment in the conduct of Union business.
The Union shall be permitted to use designated premises of the Employer for Union meetings, with
or without Union staff present, provided it is not disruptive to operations and space is available.
Use of Employer’s premises for meetings shall be limited to the hours of 5:00pm to 8:00am and
12:00pm to 1:00pm, unless otherwise approved by the Employer.
6.3 STEWARDS
The Union may designate Shop Stewards and alternates. Stewards shall be allowed reasonable time
during working hours to investigate and process grievances. Prior to undertaking such grievance
duties, the Stewards shall inform their supervisor of the need to be away from their work. The
Department shall grant the Steward’s request unless the Stewards cannot be spared at that particular
time. If such is the case, then Stewards shall be allowed time to perform their Stewards duties at the
earliest possible time.
The Union shall provide the Human Resources Department with a current list of all Stewards. The
employer will recognize the Stewards as soon as the list is received, in writing, by Human
Resources. With notice to the Employer, Stewards shall be allowed reasonable time during working
hours to investigate and process grievances, as defined in Article 6.8, 6.9 and 21.4.
Union activities other than those provided for in this Article are to be conducted on the employee's
own time, e.g. lunch or coffee breaks, before or after work. Employees shall attend Union meetings
on their own time.
6.4 ORIENTATION
Human Resources will notify the shop steward and Union representative of each new hire within ten
(10) business days of the date of hire.
6.5 BULLETIN BOARDS
The Employer will provide a bulletin board for Union use. No materials shall be posted except
notices of meetings and elections, results of elections, changes in Union by-laws, notices of
employee social occasions, similar Union notices, letters, and memoranda. The Union will limit the
posting of any material on the Employers’ premises to its bulletin board.
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6.6 CONTRACT DISTRIBUTION
The Union will provide access to a copy of this Agreement to employees in the unit.
6.7 NEGOTIATIONS RELEASE TIME
The Employer will make a good faith effort to assist in providing release time for Union negotiating
team members participating in contract negotiations if negotiations take place on work time,
provided that coverage can be arranged, and it will not create overtime.
6.8 GRIEVANCE RELEASE TIME
Prior to any proposed investigation of a grievance, Stewards provide notice to their and the
grievant’s supervisor, which will be granted unless the Stewards or the grievant is working on
something that requires immediate attention. If permission cannot be immediately granted, the
Employer will arrange to allow investigation of the grievance at the earliest possible time. When it
is necessary for Stewards to conduct Union business authorized by this Agreement in an area or
on a shift other than their own, they shall notify the supervisor of that area or shift of their presence
and of the nature of their business. No compensation shall be provided by the Employer for such
Stewards activities outside the employee’s work shift, without express pre-authorization by the
Steward’s Department Director or Human Resources.
6.9 UNION BUSINESS
Compensable Union business shall be defined as meeting with an authorized Employer
representative who schedules a meeting during normal business hours when it is necessary for a
duly authorized Steward of the Union (who is also a member of the bargaining unit) to attend for the
purpose of resolving a grievance filed by a member of the bargaining unit, or other issues that
require the presence of a Union official. When reasonably possible, the Union representative will
notify their supervisor or designee when they are requested to attend a Union meeting during regular
business hours. Consistent with Articles 6.3, 6.8 and 21.4, Stewards shall be afforded reasonable
time for the investigation of grievance and compliance issues dealing with this Agreement. Other
Union business will not be conducted on Employer time.
Any concerns by the Employer which indicate that a Stewards is spending an unreasonable amount
of time performing Union duties shall be referred to Human Resources for discussion and resolution
with the Staff Representative of the Union or their designee.
The Union and the Employer have the right to communicate on matters of concern using e-mail,
written correspondence, and telephonic communications. The Parties agree to ensure that all
respective stakeholders are notified and copied appropriately. The parties agree to respond to
written and e-mail correspondence and telephonic messages as soon as reasonably possible.
6.10 BARGAINING UNIT ROSTER
The Auditor's Office will provide the Union with a list of all employees within the bargaining unit on an
annual basis. The Auditor will also provide to the Union President/Shop Stewards the name and other
pertinent information regarding new hires.
ARTICLE 7 – EMPLOYMENT
7.1 PROBATIONARY/ TRIAL SERVICE PERIODS
All newly hired employees will serve an initial probationary period of six (6) months. A probationary
period may be extended by the Employer with written notice to the employee and the Union. The
employer may discharge a probationary employee with a minimum of one (1) day written notice. A
probationary employee does not have the right to grieve dismissal.
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Trial Service Period: Employees who are transferred or promoted to another position and/or
classification in the bargaining unit shall serve a trial service period for three (3) months of work,
consistent with Article 9.3.
7.2 TYPES OF EMPLOYMENT
A. REGULAR FULL-TIME EMPLOYEES:
A regular full-time employee is scheduled to work forty (40) hours per week in a regularly
budgeted, on-going position. Regular Full-Time employees are eligible to receive the
standard benefit package.
B. REGULAR PART-TIME EMPLOYEES:
A regular part-time employee typically is scheduled to work a minimum of twenty (20) hours
per week but no more than forty (40) hours per week in a regularly budgeted, on-going
position. Regular Part-Time employees are eligible to receive the standard benefit package,
prorated to match the FTE percentage and adjusted by actual hours worked. Medical
benefits are consistent with Article 17.1.
C. TEMPORARY EMPLOYEES:
A temporary employee is hired for a specific assignment or project that has a duration of
employment and schedule that is anticipated to work one thousand and forty (1,040) hours
or more in a twelve (12) month period.
A temporary employee is eligible for the standard benefits package, prorated to match the
anticipated FTE percentage and adjusted by actual hours worked. Medical benefits are
consistent with Article 17.1 if Part-Time Temporary.
If a regular employee accepts an assignment of a temporary position, that employee will be
eligible for return rights to their former position upon completion of the specific assignment
or term of the temporary employment or upon twenty (20) calendar days’ notice from the
Employer or thirty (30) calendar days’ notice from the employee, whichever is earlier. The
regular employee shall continue to earn seniority as to their former position during the period
of the temporary position assignment. Any new-hire employee who is hired to fill the
vacancy, which was created by the regular employee accepting a temporary position, will
also be hired as a temporary employee and that employee will cease to have employment
rights upon the return of the regular employee to the former position.
Employees in temporary positions serve an anticipated but not guaranteed term. While a
term of employment is anticipated, the assignment / project may be terminated at any time
for any reason, with or without notice.
Temporary employees are not eligible for bumping, seniority and longevity.
D. EXTRA HELP / ON-CALL EMPLOYEES:
An on call / extra help employee works in a limited, but on-going capacity. They do not have
a specific end date. Their schedule may consist of an intermittent or varying schedule per
week on an as needed basis and are anticipated to work fewer than one thousand and forty
(1,040) hours within a twelve (12) month period. They are not eligible for the benefits
package.
E. SEASONAL EMPLOYEES:
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A seasonal employee works for a specific amount of time and is not expected to meet or
exceed one thousand and forty (1,040) accumulated hours in a twelve (12) month period. A
seasonal employee is not eligible to receive the benefits package.
7.3 CONTRACTORS
The Employer will make good faith efforts to limit bargaining unit work to employees covered by this
Agreement.
Should the Employer consider Subcontracting, the parties shall meet to allow the Union an opportunity
to review the County’s financial reasons for considering subcontracting and to present any alternative
means of cost-savings besides subcontracting for the County to consider. If the County determines
that subcontracting is necessary, the County shall negotiate with the Union the effects of
subcontracting upon members of the bargaining unit.
7.4 STUDENTS / INTERNS
Student and Internship programs may be created by the employer provided such does not take work
away from budgeted classifications represented by the Union, the Union is provided notice and,
upon request by the Union, the Employer meets with the Union to discuss the impacts and benefits
of the program.
ARTICLE 8 – HOURS OF WORK AND OVERTIME
8.1 WORKDAY / WORKWEEK
The workweek shall normally consist of five (5) workdays within a seven (7) consecutive day period,
beginning Sunday at 12:00 a.m. through Saturday at 11:59 p.m. The assignment of workdays and
work schedules shall be determined by the Employer in order to meet business and customer
service needs or in response to budgetary demands.
Changes in work schedule, which may include changes in the schedule or total hours, shall be
consistent with Article 8.2.
8.2 WORK SCHEDULES
For regular full-time employees, the workweek shall normally consist of forty (40) hours of time
scheduled within a seven (7) consecutive day period. Work hours for full-time employees covered by
this Agreement shall normally be 8:00 a.m. to 5:00 p.m., unless a County Office or Department
establishes an alternate work schedule as described below:
A. The regular workweek shall normally consist of five (5) consecutive workdays, Monday
through Friday.
B. The County may modify the regular workweek to support special purposes at specified
periods of time (for instance parks, facilities, utilities, health, etc.), provided employees
receive at least five (5) working days’ notice of the schedule change.
C. The Employer may change employee work schedules with five (5) working days’ notice
to the employee and their Union representative. Less than five (5) working days’ notice
may be given if mutually agreed between the employee and the Employer.
D. Hours shall be extended outside of normal business hours as necessary to
allow for uninterrupted and efficient operation.
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Flex Time: Flexible starting and/or quitting times may be adopted, on a case-by-case basis, with
mutual agreement between the employee and their Employer. These work schedule adjustments
shall not result in the application of the overtime provisions.
Alternate Work Schedule: Workweeks and work shifts of different numbers of hours and/or workdays
may be established by the Department in order to meet business and customer service needs, or in
response to budgetary demands. Employees may be assigned to an alternate work schedule by the
Department, such as 4-10s or 9-80s with five (5) working days’ notice from the Department. An
employee may request to work an alternate work schedule, which shall be subject to the approval
of the Employer. The alternate work schedule shall not result in the application of the overtime
provisions.
8.3 REST / MEAL BREAKS
Employees may be allowed up to a one (1) hour unpaid lunch period as approved and scheduled
by the Employer. Employees are entitled to take one (1) fifteen-minute (15) break for every four (4)
hours worked. Breaks should be arranged so that they do not interfere with County business or
service to the public. Lunch periods and breaks shall not be combined, and they may not be used
to shorten an employee’s workday. Solid Waste Attendants assigned to remote work locations who
are not relieved for lunch shall be provided with a paid one-half (1.5) hour lunch period approximately
midway through the workday. This meal period shall be scheduled so that service to the public is
not impaired.
8.4 OVERTIME
Any employee in a paid status for at least eight (8) hours and beyond their scheduled workday, or
who works more than forty (40) hours in a workweek shall be compensated at the rate of one and
one-half (1.5) times their straight-time hourly rate for all such overtime hours worked. An employee
assigned to work on a Sunday or on a Holiday, when it is not within the employee’s usual work
schedule, shall be compensated at a rate of two (2) times their straight-time hourly rate for all hours
actually worked, in addition to any Holiday Benefit pay. All overtime must be pre-approved by the
Employer. If the workweek includes sick and/or vacation leave hours, no overtime will be paid,
unless the sick and/or vacation leave was preapproved.
Upon request to work beyond the regular workday or workweek, by mutual agreement, the parties
may agree upon an adjusted workweek for that specific workweek, for purposes of employee
convenience and to avoid overtime.
8.5 COMP TIME
The Employer may authorize comp time in lieu of overtime compensation and, if so, the employee
shall receive comp time at the rate of one and one-half (1.5) times their straight-time hourly rate for
all overtime hours worked. Comp time earned may not exceed eighty (80) hours at any point in
time. Employees shall receive overtime compensation whenever their accrued comp time reaches
the eighty (80) hours maximum. For employees hired on or after January 1, 2020, no rollover comp
time can be banked, and the allowed eighty (80) hours of accrued comp time must be used by the
end of each year. If the employee does not use all their accumulated comp time by the end of the
year, they will receive a payout for the unused comp time on the December 25 payroll check. Upon
approval by the County, the employee may be permitted to cash out all or part of the excess comp
time.
The scheduling of comp time off shall be requested and approved in the same manner as vacation
leave.
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Compensation shall not be paid (nor comp time earned) more than once for the same hours under
any provision of this Article or Agreement. Premium or overtime pay shall not be duplicated or
pyramided unless required by the Fair Labor Standards Act, in which case premium or overtime pay
shall be based on the employee’s regular rate of pay.
Unless there are bona fide work requirements, authorized overtime work opportunities shall be
distributed as equally as possible, in inverse order of seniority within job classifications. Employees
may decline voluntary overtime opportunities.
ARTICLE 9 – EMPLOYMENT PRACTICES
9.1 NONDISCRIMINATION
Under this Agreement, neither party will discriminate against employees on the basis of race, sex,
age, marital status, color, creed or religion, national origin, political affiliation, veteran status, sexual
orientation, or any real or perceived sensory, mental or physical disability, or because of
participation in or lack of participation in union activities. Bona fide occupational qualifications based
on the above traits do not violate this Section.
Sexual harassment will be considered discrimination under this Article.
Disputes involving this Article may be processed through an appropriate agency and/or the grievance
procedure; however, use of the grievance procedure is encouraged prior to the initiation of any other
official action involving such a dispute when the action is originated by the Union or members thereof.
Whenever words denoting gender are used in this Agreement, they are intended to apply equally to
either gender.
9.2 JOB POSTING
When a job opening or vacancy in the bargaining unit occurs, notice of such position shall be posted
by the Human Resources Department for a period of no less than seven (7) calendar days before
the position is filled. The posting shall indicate the salary range for the position, the required or
preferred minimum qualifications and/or experience, the Department to whom the position will report
and the application process. Union positions will be identified as such.
It is the Employer’s interest to fill positions with the most qualified individuals who apply. While
qualified employees within the bargaining unit shall be given first consideration for a position.
9.3 PROMOTIONS
Promotions, Transfers and Demotions defined - As used in this Article the following terms mean:
A. Promotion is a change of an employee from a job classification to a different job
classification which is compensated at a higher salary range.
B. Transfer is a change of an employee from a job classification to a different job
classification which is compensated at the same salary range.
C. Demotion is a change of an employee from a job classification to a different job
classification which is compensated at a lower salary range.
Employees who are reclassified, promoted or transferred may serve a trial service period of up to
three (3) months. Employees may elect to revert to their previous job classification and position within
thirty (30) calendar days of the effective date of their reclassification, promotion or transfer. After thirty
(30) days, if the employee is unsuccessful in the new position, the employee shall be returned to their
previous position only if it is vacant (i.e. an offer of employment has not been extended). If the position
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is not vacant or if it has been abolished, the employee will be laid off in accordance with Article 10,
Seniority except that the employee shall not be eligible to exercise the bumping provision. Employees
on trial service shall be paid the appropriate established salary for that position and if reverted, either
voluntarily or by the Employer, will return to their previous salary (including any adjustments due, e.g.,
salary increase, step increases, etc.).
Upon appointment to a position in a higher class, the employee’s base salary will be increased to a
step of the range for the new class that is nearest to two- and one-half percent (2.5%) higher than the
amount of the pre-promotional step, or to the entry step of the new range, whichever is higher.
9.4 PERSONNEL FILE / POLICIES
Unless otherwise provided by the terms of this Agreement, the Employer Administrative and
Personnel Policies shall apply to members of this bargaining unit. Employees shall also refer to
Employer policies to resolve matters not covered by this Agreement or for clarification of matters
covered by this Agreement. However, where there is a conflict between Employer policies and any
provisions of this Agreement, the provision(s) of this Agreement shall govern.
The official personnel file for each employee shall be clearly identified as such and the Human
Resources Department shall be the custodian of such files. The files shall be locked, and access shall
be limited to the employee’s Department Head or anyone designated by the Employer to act on their
behalf, and staff in the Human Resources Department. An employee may examine their own
personnel file by making an appointment with Human Resources. Representatives of the employee
may be granted access with the written authorization of the employee, except as authorized by law.
Conditions of hiring, termination change in status, shift, evaluations, commendations and
disciplinary actions shall be in writing with a copy to the Employee prior to placement in their
personnel file. The Employer’s failure to abide by this Article pertaining to personnel file access
shall not affect the Employer’s ability to proceed with the merits of discipline or discharge but may
be a separate Union grievable matter and any grievance timelines will be correspondingly
extended.
Employees shall have the right to provide a written response to any written evaluations or
disciplinary actions to be included in the personnel file. Upon approval of the Human Resources
Department, employees may add additional documents to their personnel file including, but not
limited to, certifications, degrees, and commendations.
Medical files shall be kept separate and confidential in accordance with state and federal law.
9.5 EVALUATIONS
The purpose of evaluations is to help an employee be successful in performance and to understand
the standards and goals of their position and their Department. The evaluation will assess and
focus on the employee’s accomplishment of their job functions and the goals and standards of the
position. Where the employee does not meet the above, a plan for correction, training or support
should be developed with the employee.
Evaluation may occur in two (2) forms:
A. All regular employees should be formally evaluated in writing by their immediate supervisor
and/or Department head or designee during the probationary or trial service period and at
least annually (at date of hire or a common date) thereafter.
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B. Additionally, evaluation of job performance may occur at any time and on an ongoing
basis. Evaluation may occur in various ways and may include coaching, counseling or
written assessment.
The evaluation process shall also include a review of the current job description.
Evaluation shall not, by itself, constitute disciplinary action – disciplinary action must be specifically
identified as such, in writing, consistent with Article 9.6.
Employees will be given a copy of the evaluation. Employees will be required to sign the evaluation,
acknowledging its receipt. Evaluations are not grievable; however, employees may elect to provide
a written response to the evaluation, which will be retained with the evaluation in the employee’s
personnel file.
9.6 DISCIPLINE / CORRECTIVE ACTION
The Employer agrees to act in good faith in the discipline, dismissal or demotion of any regular
employee and any such discipline, dismissal or demotion shall be made only for just cause. No
employee shall be discharged except for just cause. The parties recognize that just cause requires
progressive discipline. Progressive discipline may include:
A. oral warnings, which will be documented;
B. written warnings – which may also include work performance improvement or corrective
action plan for poor work performance or misconduct,
C. suspension without pay;
D. demotion; or
E. discharge.
The intent of progressive discipline is to assist the employee with performance improvement or to
correct misconduct. Progressive discipline shall not apply where the offense requires more serious
discipline in the first instance. Both the sequencing and the steps of progressive discipline are
determined on a case-by-case basis, given the nature of the problem.
All disciplinary actions shall be clearly identified as such in writing. The employee will be requested
to sign the disciplinary action. The employee’s signature thereon shall not be construed as
admission of guilt or concurrence with the discipline but rather shall be requested as an
acknowledgement of receipt. Employees shall have the right to review and comment on disciplinary
actions in their personnel files.
A copy of all disciplinary notices shall be provided to the employee before such material is placed
in their personnel file. Employees disciplined or discharged shall be entitled to utilize the grievance
procedure. If, as a result of the grievance procedure utilization, just cause is not shown, personnel
records shall be cleared of reference to the incident, which gave rise to the grievance.
The Employer will notify the Union in writing within three (3) working days after any notice of
discharge. The failure to provide such notice shall not affect such discharge but will extend the
period within which the affected employee may file a grievance.
The Employer recognizes the right of an employee who reasonably believes that an investigatory
interview with a supervisor may result in discipline to request the presence of a Union representative
at such an interview. Upon request, they shall be afforded a Union representative. The Employer
will delay the interview for a reasonable period of time in order to allow a Union representative an
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opportunity to attend. If a Union representative is not available or delay is not reasonable, the
employee may request the presence of a bargaining unit witness. (Weingarten rights).
Employees shall also have a right to a notice and a determination meeting prior to any disciplinary
action (except oral warning). The Employer must provide a notice and statement in writing to the
employee identifying the performance violations or misconduct alleged, a finding of fact and the
reasons for the proposed action. The employee shall be given an opportunity to respond to the
charges in a meeting with the Employer and shall have the right to Union representation during that
meeting, upon request. (Loudermill rights).
The Employer shall endeavor to correct employee errors or misjudgments in private, with
appropriate Union representation if requested by the employee.
Discipline shall be subject to the grievance procedure in this Agreement as to whether or not such
action as to any post-probationary employee was for just cause. Just cause shall be established if
the following has been shown by the Employer:
A. Notice: That the Employer did forewarn employee of possible consequences of conduct;
B. Reasonable Rule or Order: That the Employer policy, rule, or order involved reasonably
related to the orderly, efficient, or safe operation of the Employer;
C. Investigation: That before administering discipline, the Employer did make an effort to
discover whether employee did, in fact, violate or disobey an Employer policy or rule;
D. Fair Investigation: That the Employer conducted its investigation objectively;
E. Proof: That, in the investigation, the Employer did obtain evidence or proof that the
employee violated such Employer policy or rule;
F. Equal Treatment: That the Employer applied its rules, orders, and penalties
evenhandedly and without discrimination under the circumstances; and
G. Penalty: That the degree of discipline was reasonably related to the seriousness of the
offense and/or the employee’s
record.
ARTICLE 10 – SENIORITY
10.1 DEFINITIONS
Office/Department Seniority: the service time spent in each individual Elected Official’s Office or
Department within the bargaining unit.
Employer/County Seniority: the total unbroken services with Mason County. An employee’s County
seniority shall be established as the initial date of hire, upon completion of the original six (6) month
probationary period.
Bargaining Unit Seniority: the total length of continuous calendar-based service with the Employer
and in the bargaining unit.
Seniority shall be established upon appointment to a regular full-time or part-time, budgeted position
within the bargaining unit. No seniority shall be established while an employee is employed in
Seasonal or Extra Help/On-Call position. Time in service in a Temporary position shall count for
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leave accrual or step movement purposes only. A Temporary employee or a Regular employee in
a Temporary position who is hired without a break in service directly into a Regular position in the
same classification shall be credited for Office / Department Seniority from the original date of hire
into that classification. The appointment date shall be adjusted for leaves of absence without pay,
except when such leaves are the result of federal or state legally protected leaves.
Other Definitions:
10.1.1 Application of Seniority
How an employee’s years of continuous service are utilized to determine their respective rights
in regard to postings, promotions, reassignment, transfer, layoff, or recall.
10.1.2 Continuous Service
Means uninterrupted employment with the Employer subject to the following provisions:
A. Continuous calendar-based service shall include uninterrupted employment.
B. Continuous service is terminated by resignation, termination, retirement, layoff or
failure to respond to two offers of recall to former or comparable employment.
10.1.3 Layoff
A layoff is identified as the anticipated and on-going or prolonged reduction in the number of
full-time equivalent (FTE) positions or in the number of partial FTEs within the Employer or
within a job classification covered by this Agreement. A reduction in force in a classification
may occur for reasons of lack of funds, lack of work, efficiency or reorganization. Reductions
in force are identified by classification within the affected Office or Department.
10.1.4 Affected Group / Employees
An Affected Group would be any job classification that is subject to a layoff. An Affected
Employee would be the least senior employee(s) within an affected job classification which
are subject to lay-off or reduction in force and have certain rights as a result.
10.1.5 Layoff Alternatives
A number of alternatives exist for affected employees including:
A. Assume a vacant position - per Article 10.13.1
B. Bump - displacing a less senior employee
C. Recall - accepting unemployment and the option of future recall
10.1.6 Bumping
The displacement of a less senior regular employee by another regular employee with more
seniority in the classification.
10.2 APPLICATION OF SENIORITY
In the event of reassignment, transfer, layoff, or recall, seniority shall be the determining factor
where employees are equally qualified to do the job.
Seniority shall be applied in the following manner:
For the purpose of promotions and/or layoffs from within a department, seniority shall mean that time
spent in each individual department within the bargaining unit.
For all other purposes, seniority means total unbroken service with Mason County.
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An employee’s County seniority shall be established as the initial date of hire upon completion of the
original six (6) month probationary period.
10.2.1 Postings / promotions
In regard to job postings, promotion and reassignment, “qualifications” and/or “ability” will be
the primary consideration, with such posting or promotion being consistent with Article 7 and
this Article. Qualifications will include the minimum qualifications of education, training and
experience as set forth in the job description, as well as the job performance, ability,
employment record and contribution to the needs of the Department.
10.2.2 Layoffs
Total Office / Department Seniority shall determine who is to be laid off within the selected
classification (affected group) and within the Office or Department. The least senior regular
employee(s) within the classification shall be the affected employee(s). In the event of two
employees having the same Office / Department Seniority, bargaining unit seniority shall be
determinative. In the event of two employees having the same bargaining unit seniority,
Employer seniority shall be determinative. In the event of two employees having the same
bargaining unit seniority and Employer seniority, a coin will be flipped to determine the tie
breaker.
10.2.3 Bumping
As to bumping, the employee’s “competence” and the ability to adequately perform the
unique functions of the job assignment will be the primary consideration, applied in
accordance with seniority. Competence / Ability to adequately perform will be defined as
the immediate, clear and full performance on the job, with a minimal period of orientation
and no material reduction in the efficiency of the operation or services, as determined by the
Employer.
10.2.4 Recall
Seniority shall be determinative in the identification of which employee is to be recalled,
when there are more than one who is qualified and/or have previously performed a
position. In the event that an employee is being recalled to a new position, the employee’s
qualification and the ability to adequately perform the unique functions of the job assignment
will be the primary consideration, applied in accordance with seniority, consistent with Article
10.2.3.
10.3 PROBATIONARY PERIOD
Upon successful completion of the probationary period, the Employer seniority of the Regular
employee shall be established as the initial date of hire including the service during the probationary
period. Department seniority shall then be based on continuous service with the Department.
10.4 LOSS OF SENIORITY
Seniority shall terminate by discharge from service or by voluntarily leaving County service; provided
that employees on lay-off status retain the seniority they had at time of lay-off for eighteen (18) months
from date of layoff. An employee, therefore, will lose seniority rights by and/or upon:
A. Resignation.
B. Discharge.
C. Retirement.
D. Layoff / Recall list of more than eighteen (18) consecutive months.
E. Failure to respond to two offers of recall to former or comparable employment.
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Employees who are re-employed following the loss of their seniority, shall be deemed a newly-hired
employee for all purposes under this Agreement, except as provided in the following: if an employee
is laid off or resigns in good standing after working at least twelve (12) consecutive months, and is
thereafter re-employed within twelve (12) months, the employee will, upon successful completion of
the probationary period, regain the seniority that they had as of the effective date that the employee
resigned.
10.5 LAYOFFS
A layoff is identified as the anticipated and on-going or prolonged reduction in the number of full-
time equivalent (FTE) positions or in the number of partial FTEs within the Employer or within a job
classification covered by this Agreement.
For purposes of this article, layoffs are further identified as any reduction in hours which results in a
regular position being less than their budgeted FTE.
Total Office/Department Seniority shall determine who is to be laid off within the selected
classification. Bumping rights are determined by Office or Department seniority, consistent with
Article 10.2.
Layoff process:
A. The Employer may reduce the workforce because of lack of work, lack of funds.
B. If a reduction in the workforce becomes necessary, the Employer will first consider
reduction through normal attrition, (i.e., by not filling normally occurring vacancies).
C. If normal attrition is not feasible, the Department Head shall determine which
position(s) will be eliminated. The least senior employee(s) in the affected job
classification(s) within the affected department shall be laid off.
Before laying off any regular employee, all temporary and probationary employees within the same
Office or Department shall be laid off first, provided there is a regular employee qualified to do the
work of the position.
10.6 NOTICE
Employees scheduled for layoff shall be given at least fourteen (14) calendar days’ written notice of
the layoff.
10.7 MEETING WITH UNION
The Union shall also be notified in writing of any reduction in hours proposed by the Employer,
including the purpose, scope, and duration of the proposed reduction.
Upon the Union’s request, the Employer and the Union shall meet promptly during the notice period
identified in Article 10.6 to discuss the reasons and the timelines for the layoff and to review any
suggestions concerning possible alternatives to layoff. Union concerns shall be considered by the
Employer prior to implementation of any reduction in hours. This procedure shall not preclude the
Employer from providing notice to employees or requesting volunteers to take leaves of absence
without pay, provided the Employer notifies the Union of the proposed request.
10.8 AFFECTED GROUP
The following procedure shall apply to any layoff:
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10.8.1 Affected employees
The Employer shall first determine by job classification the number of employees or FTEs to
be affected by the layoff. The employee(s) holding such FTEs, which are subject to layoff,
shall be the “affected employee(s).”
The least senior employee, by Office or Department seniority, within the affected job
classification shall be selected for layoff, consistent with Article 10.2.2. The exception would
be only when the Employer determines that the position requires unique qualifications and
abilities necessary to perform the specialized and required functions of that position, which
would then become an overriding factor.
In cases where Office or Department seniority within a job classification is equal, bargaining
unit seniority will be the determining factor. In the event this is also equal, Classification
seniority will control. In the event this is also equal, Employer seniority will control. If all of
the seniorities are equal, then Management shall make the final decision based on
performance and job skills.
10.8.2 Volunteers
Simultaneously with implementing the provisions of the layoff procedure, the Employer may
first seek, by a five (5) working day posting process, volunteers for layoff or voluntary
resignation from among those employees who work within the same job classification as the
affected employees. If there are more volunteers than affected employees, volunteers will
be chosen by bargaining unit seniority. Employees who volunteer for layoff may opt for recall
rights as described in this article at the time of layoff.
If there are no or insufficient volunteers within the affected job classification, the remaining
affected employees who have received notice must choose promptly (within five (5) full
working days of receipt of the Notice) among the layoff options set forth in Article 10.13.
10.8.3 Probationary Employees
If the number of volunteers is not sufficient to meet the announced number of necessary
layoffs, and if the affected employee is an initial probationary employee, then that employee
shall be laid off and are ineligible to select among layoff options.
10.9 VACANT POSITIONS
Positions will be filled in accordance with Article 10.2 and other sections of this Article.
Within the bargaining unit and the Department, affected employees and employees on the recall list
shall be given first opportunity for vacant bargaining unit positions for which they are qualified prior
to outside hiring by the Employer, consistent with Article 10.13.1. Within other Departments affected
employees will be given consideration for vacant positions for which they are qualified.
10.10 SENIORITY LIST
The Employer shall update the seniority list and provide it to the Union annually or upon request. If
a layoff is announced, a current ranked seniority list including job classifications, names, job
locations, and FTE or hours per week shall be provided to the Union and posted in the affected
Department.
10.11 ORDER OF LAYOFF
The least senior employee (by Department Seniority) within the affected job classification and
affected Department shall be selected for layoff. No regular employee shall be laid off while another
employee in the same classification within the Department is employed on a probationary, extra
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help or temporary basis, unless specialized skills are required to fill the position that are not
possessed by the regular staff member. This provision shall apply only to the classification where
the initial layoff occurs and not to the classification into which laid off employees have bumped.
10.12 COMPARABLE EMPLOYMENT
For purposes of this Article, “comparable employment,” “comparable position” or vacancy shall be
defined to include a position which has the same salary range and, additionally, the educational and
experience qualifications, FTE and workweek are substantially similar.
10.13 LAYOFF OPTIONS
Affected employees who have completed their probationary period shall have the following options:
10.13.1 Assume a Vacant Position
On a bargaining unit seniority basis, to assume a vacant position in the same Department
and bargaining unit, for which they are qualified. On a bargaining unit seniority basis, the
employee shall also be considered for available job openings within the Employer for which
the employee is qualified.
When a regular full-time or part-time employee is being laid off the Employer may offer a
temporary position if one is available, and the employee has the ability to perform the work.
Laid off employees who accept these assignments will be provided the benefits and
provisions of the temporary assignment. Employee(s) accepting these assignments will be
subject to recall.
10.13.2 Bump
Employees notified for layoff may bump other employees in their own bargaining unit in lieu of
being laid off, if all of the following conditions are met:
A. They have more seniority than the employee they will bump;
B. The job classification they are bumping into is paid on a salary range that is equal to
or less than the salary range of their job classification;
C. They previously held status in that job classification, or they are determined by the
Employer to be able to immediately perform the primary duties of the position they are
requesting to bump into; and
D. They provide written notification to their department head of their intent to exercise
their bumping right within five (5) calendar days’ of receiving their layoff notice.
Under no circumstances shall an employee’s exercise of their bumping right result in a greater
benefit to the employee than previously held (e.g. a promotion or increase to full-time if
previously part-time). The employee bumping into another position shall be given an
orientation period to familiarize the employee with the practices and/or policies related to the
job. The employee who may be displaced by the more senior employee who is bumping shall
be provided at least fourteen (14) calendar days’ written notice of layoff. If this employee is
eligible to bump another employee in their department pursuant to the conditions outlined in
this subsection, then the third employee identified for layoff shall be laid off.
It is understood that employees being laid off and/or recalled under this Agreement must meet
the education, experience and, if applicable, license and/or certification requirements and be
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able to immediately perform the primary duties of the position they are requesting to bump or
be recalled into.
Regular Employees faced with a reduction of hours shall have the option of remaining in the
reduced position (if above the 20-hour threshold) or bumping to a lower classification, if
competent as defined in Article 10.2.3. Competent shall mean having demonstrated skills
and required experience to perform the job; and in case of disputes, the final decision shall
be made by the Employer.
An employee who has bumped shall move to the highest step of the new salary range that
does not exceed their current salary.
If there is no employee in the next lower classification who is less senior than the person
scheduled for layoff, that person may look progressively to the next lower classification for
such bumping rights.
The employee who is bumped by the affected employee shall have the same rights under
this Article.
If the affected employee elects not to take a vacant position, elects not to bump or cannot
immediately and adequately perform the functions of the job assignment in assuming a
vacant or bumped position, then that employee will be placed on the recall list and will be
eligible for recall under Article 10.15.
Nothing contained in this layoff section shall be construed to require the Employer to modify its
position and classification structure in order to accommodate bumping or other re-employment
rights. Salary placement rules shall apply to recall to regular positions and to employees who have
bumped. Employees bumping to another position shall retain their old anniversary date for
purposes of step increases. Persons recalled to the same job classification shall be placed in their
former step and time in step.
10.14 REDUCTION HOURS / FTE
An employee subject to an involuntary reduction in their FTE may elect to accept the reduction, may
bump and/or may elect to be placed on recall in accordance with Article 10.13. If the reduction
results in hours less than their budgeted FTE, it will be considered a layoff, and the employee shall
have the right to bump or recall list.
10.15 RECALL LIST
Any regular employee who is laid off shall have their name placed on a recall list within their
department for the classification they were laid off from, for any lower classification in the same series,
and for any other classification in which the employee has held regular status. The employee's name
shall remain on the recall list(s) for a period of eighteen (18) months from date of layoff. Persons shall
be recalled in inverse order of layoff to the classification held at the time of layoff. Employees who
were laid off shall be considered for other positions in their department and/or within the bargaining
unit in accordance with Article 10.
It shall be the responsibility of each person on a recall list to keep the County informed of their current
address and telephone number. The layoff letter to the employee shall advise them of their recall
rights and of the name and address of the person in County government to whom the employee must
send notice of their current address or any subsequent changes. The County shall have the right to
remove the name of any person on the recall list if there is no response within fourteen (14) calendar
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days after the County has mailed a certified letter (return receipt request) to the person's last known
address.
If an employee on recall accepts an opportunity to return to work in a lower classification than the one
laid off from, the employee’s name may remain on the recall list for their previous higher classification
for the balance of the eighteen (18) months and shall be given an opportunity to accept such a position
if it should become available. If an employee is recalled to return to the same classification from which
they were laid off, and refuses the offer to return, their name shall be removed from the recall list and
further return rights shall be forfeited.
Employees recalled to their former classification within eighteen (18) months of being laid off shall be
placed at the same salary range and step, and time in step, in effect at the time of layoff. In addition,
employees recalled to County service within eighteen (18) months shall have the sick leave balance
as of the date of layoff restored (unless the employee received a sick leave cash out at the time of
layoff); shall accrue vacation leave at the same accrual rate in effect as of the date of layoff; and the
number of years of continuous county service at the time of layoff shall be credited towards eligibility
for the longevity benefit. Employees recalled into regular part-time positions shall be subject to pro-
rated benefits as described in other articles of this Agreement.
As long as any employee remains on the recall list the Employer shall not newly employ by hiring
persons into the affected bargaining unit classification(s), within their Department, until all qualified
employees holding recall rights to that affected classification have been offered recall.
A copy of the recall list shall be provided to the Union, upon request.
There shall be no probationary requirement for persons returning to their former position if the initial
probationary period has been completed.
Employees shall not lose their original seniority as a result of layoff for a period of up to eighteen
(18) months, per Article 10.4; provided, however, that no benefits nor seniority shall be accrued
during the period of layoff.
10.16 VACATION & LEAVE CASH OUTS / PAY
Any regular employee who is laid off or terminated shall be cashed out for any unused vacation
benefits or comp time with their final paycheck, to the extent of established maximums (per other
Articles of this Agreement).
Sick leave balances at the date of layoff shall be restored upon recall with the Employer if the person
is recalled into a regular position from the recall list and the employee did not receive a sick leave
cash-out per Article 15. No sick leave shall accrue during the period of layoff.
If a person on the recall list is employed in a temporary position, only sick leave accrued during
temporary employment may be used during temporary employment. Sick leave accrued during
temporary employment may be added to any existing sick leave balance if the person is hired into
a regular position from the recall list.
10.17 UNEMPLOYMENT CLAIMS
If laid off employees apply for unemployment compensation benefits, the Employer will not contest
the claim and will confirm that the employee was laid off.
ARTICLE 11 – WAGES
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11.1 WAGE SCHEDULE.
Effective January 1, 2026, through December 31, 2028, each employee shall have their base wage
as set forth in Appendix A:
INCREASE
1/1/2026 2.00%
1/1/2027 2.00%
1/1/2028 2.00%
Should it become necessary to establish a new job classification within the bargaining unit during
the life of this Agreement, the Employer may designate a job classification title and salary for the
classification. The salary for any new classification within the bargaining unit shall be subject to
negotiations, consistent with Article 2.2.
Advancement from step to step occurs on the employee’s annual anniversary date. The anniversary
date is the day the employee started work within a job classification. Upon promotion of an employee
placing them in a higher range, the date of the promotion becomes the anniversary date that
determines future step increases within that job classification. The employee's actual date of hire with
Mason County will always remain the same (regardless of promotion) for purposes of vacation leave,
sick leave, and retirement.
The Employer shall make available information monthly which shall reflect all items covered by
gross pay such as sick leave, vacation time, straight time and overtime.
11.2 HIRE-IN RATES
New regular employees shall normally be placed at Step 1 of the appropriate salary range in their
job classification or placed consistent with current personnel rules.
11.3 SHIFT DIFFERENTIAL
Shift differential is not applicable to this bargaining unit.
ARTICLE 12 – OTHER COMPENSATION
12.1 STANDBY / DUTY OFFICER STIPEND
Employees whose duties require them to serve as a 24/7 point of contact for after business hours
and weekends (duty officer) shall be compensated at the rate of two dollars ($2.00) per hour.
Employees shall not be compensated for standby pay during normally scheduled work hours (i.e.,
when the Utilities are staffed) or normally scheduled work breaks (i.e., lunch) or when responding
to a call out and receiving overtime and /or comp time.
The employee will be paid overtime (or offered comp time) for such hours as work is actually
performed in the event of an incident, provided such hours worked are consistent with the
requirements of Article 8.4 and shall be paid one and one-half (1.5) times their straight-time hourly
rate except any work required on a holiday shall be paid at double the straight-time hourly rate for
all such hours worked.
All employees of each work group, if deemed qualified by their Operations Manager, may
participate in the on-call rotation.
For departments and divisions that require 24-hour coverage, an “on-call” roster will be created for
a period of one (1) year beginning each January through December of the same year by soliciting
volunteers annually. Should the number of volunteers not meet the operational need, as determined
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by the County, employees will be assigned on-call periods thirty (30) days in advance. An
employee’s on-call period shall normally be one (1) week in duration and rotated among qualified
employees. The on-call period generally shall be for non-working hours beginning each Wednesday
after the normal shift ends, lasting through the following Wednesday morning at the start of the
scheduled work shift.
Temporary or intermittent standby hours will be assigned as required.
Employees serving on call must maintain fitness for duty to respond and shall be free from the effect
of alcohol, marijuana and/or any controlled substance including prescribed narcotics, and in
communications via radio or telephone, and so immediately available to work.
Employees who are on-call shall be responsible for having reliable transportation available for call-
out.
No employee who is on call should attempt any procedure which the employee considers unsafe. If
additional help is required to perform a job, the employee shall notify their supervisor. On-call
employees must contact their supervisor for any calls involving problems or issues that they cannot
solve or when a decision is needed outside of the scope of their responsibilities. Employees must
also contact their supervisor when any property damage has occurred or sewer has overflowed,
and/or for other issues that may have an impact on any regulatory requirements.
12.2 CALL-BACK PAY
Regular and Temporary full-time employees who are called back to work after leaving the job site
(and not adjacent to the next regularly scheduled shift), shall receive a minimum of two and a half
(2.5) hours’ pay at the overtime rate. When an employee is called out between shifts, the time
worked between shifts shall be paid at the rate of one and one-half (1.5) times the regular rate.
Employees called back to work on a holiday shall receive a minimum of two and a half (2.5) hours
pay at double the straight-time hourly rate for all work. De minimis phone contact does not constitute
a call back. After working the call out shift, the employee may have the option of working the next
regularly scheduled shift, provided the supervisor and the employee feel the employee can carry
out the duties of the position safely. When the employee does continue working, the time worked
on the next regularly scheduled shift shall be compensated at the normal straight time rate.
An employee may receive the minimum callback between shifts for each call-back that is not
overlapping the minimum call-back period of two and a half (2.5) hours. (For example, if an
employee is called back to work after completing the minimum call-back period, the employee will
receive another minimum call-back pay.
Part time employees who are called back to work after leaving the job site shall receive a minimum
of two (2) hours’ pay at the appropriate rate of pay.
All employees will respond to emergency call-outs unless extenuating circumstances such as illness
or other incapacitation prevent the employee from responding. Pursuant to provisions of RCW
38.52 concerning Emergency Management, and Mason County Code 2.19.050, the County may
utilize personnel of any County Department or agency in a declared disaster.
During periods of emergency, changes of shift can be made with eight (8) hours’ notice, provided
the employee has eight (8) hours off between the two (2) shifts.
This provision shall apply to employees who are required to attend Employer scheduled meetings
on their regularly scheduled day(s) off.
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12.3 WORK IN A HIGHER CLASSIFICATION
No employee shall be reduced in salary or benefits because of being assigned by the Employer to
perform the work of a lower classification, except in the situation of lay off.
A supervisor may assign an employee to perform the primary duties of a higher classification, when
those duties are not part of the employee’s current job classification, for the purpose of:
A. Providing work coverage during an authorized vacation period;
B. Providing work coverage during an authorized sick leave;
C. Providing work coverage for an authorized leave of absence; or
D. Providing work coverage for a currently vacant position.
Employee(s) assigned to work at least three (3), eight (8) hour days within a twenty-one (21)
calendar day period, in a higher classification will receive the first step salary of the appropriate
classification that provides at least a five percent (5%) increase for all time spent in that higher
classification. The employee must be performing most of the essential functions of the higher
classification to have that time count toward the additional compensation. This section is not
applicable to employees who are being trained to perform the work of the higher classification.
12.4 MILEAGE REIMBURSEMENT
All bargaining unit employees who are required to use their own vehicles for Employer business
shall be reimbursed at the mileage rate set by the current policy for all miles driven on such business.
12.5 LONGEVITY
The County shall provide additional monthly compensation above each eligible, regular full-time
employee’s base salary to recognize continuous length of service as a County employee. Eligible,
regular part-time employees shall receive a pro-rated longevity benefit in proportion to the number of
hours the part-time employee is in pay status during the month as compared to that required for full-
time employment. The longevity benefit will be implemented in accordance with the following
schedule:
Beginning in 11th and continuing thru 15th years 1.5% above base
Beginning in 16th and continuing thru 20th years 3.0% above base
Beginning in 21st and continuing thru 25th years 4.5% above base
Beginning in 26th year and continuing thereafter 6.0% above base
12.6 LEAD WORKER
The County may designate an employee as a Lead Worker; such designation is not considered to
be a “job vacancy” or “newly created position” as referenced in Article 10.2. A Lead Worker will
typically direct, oversee and/or organize the work of other employees, although the County reserves
the exclusive right to make a Lead Worker designation based on other factors and rationale. The
Lead Worker cannot hire, fire, or discipline other employees within the Teamsters bargaining unit.
This job classification is used at the discretion of management (and with prior approval of Human
Resources). A Department Head will post within their Department a notice of intent to appoint a
Lead Worker. They will give full consideration to all departmental applicants before going outside
their department. Any employee who acts as Lead Worker will receive an additional ten percent
(10%) salary for the period of time they perform that function.
12.7 COMMERCIAL DRIVER’S LICENSE (CDL)
When a CDL is required as a job classification prerequisite, the employee shall obtain and maintain
such license. The employer shall reimburse the employee for the cost of the CDL endorsement
renewal minus the cost of the driver’s license renewal, any other endorsements not required by the
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employer for the performance of the job, and any cost/fees incurred as a result of improper driver
acts. The Employer shall also provide reimbursement to the employee for the required CDL
physician’s exam. Supervisor’s signature on the personal reimbursement form signifies the
supervisor has verified the renewed medical credentials.
12.8 CLOTHING ALLOWANCE
The County shall provide an annual clothing allowance in the amount of two hundred and seventy-
five dollars ($275), payable by the second payday in January to each employee regularly exposed
to a specified field environment as set forth in the specific job classifications for the following
classification series: CS&W Operator, Solid Waste, Building Inspector, Fire Marshall,
Maintenance, Environmental Health, Planners, and Code Enforcement I/II/III.
12.9 BILINGUAL PAY
Eligible employees shall receive bilingual pay for the certification level authorized by the Employer:
A. Seventy- five dollars ($75.00) per month for the general certification.
B. One hundred dollars ($100.00) per month for the medical certification.
C. One hundred twenty-five dollars ($125.00) per month for the legal certification.
Eligibility requirements:
A. The County shall determine if Bilingual Pay shall be utilized, the language(s)
that bilingual is payable for and the number of employees eligible for Bilingual
Pay. Spanish is the current payable language.
B. Bilingual general, medical, or legal certification through DSHS. The County, at
its discretion, may choose which certification(s) are required and acceptable
substitutes, such as certification from other states.
ARTICLE 13 – HOLIDAYS
13.1 HOLIDAYS
The following designated annual paid Holidays shall be observed per County Policy (other than the
Floaters), except for Solid Waste employees whose observed Holiday schedule shall be set on an
annual basis in consultation with the Union:
New Year's Day Labor Day
Martin Luther King Day Veterans' Day
Presidents’ Day Thanksgiving Day
Memorial Day Day After Thanksgiving*
Juneteenth Christmas Eve Day
July Fourth Christmas Day
Two (2) Floating Holidays
* For employees on 4-10s (Monday through Thursday), the ‘Day After Thanksgiving’
holiday shall be observed on Wednesday, the day before Thanksgiving.
Eligible full-time employees shall receive eight (8) hours of holiday benefit pay. Part-time employees
shall be paid pro-rate holidays in accordance with the number of hours regularly compensated.
For any Holiday to be paid, an employee must be in paid status the employee’s scheduled workday
before and the employee’s scheduled workday after the Holiday.
The floating holidays are to be at the discretion of the employee with the approval of the supervisor,
requiring one week's advance notice, which may be waived by the supervisor. All requests to use a
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floating holiday must be made no later than the last working day of November. Floating holiday(s) not
used by the end of the calendar year will be forfeited, unless denied on the basis of the staffing needs
of the Office or Department. Except by mutual agreement, floating holidays shall be used in whole
day increments.
13.2 RELIGIOUS HOLIDAYS
Employees may also take other religious holidays off with their supervisor’s approval, with or without
pay, through utilization of vacation or comp time or by making alternative work schedule
arrangements. Such requests shall not be unreasonably denied.
13.3 HOLIDAY OBSERVANCE
When a recognized holiday falls on a Saturday, the proceeding Friday shall be considered the holiday.
When a recognized holiday falls on a Sunday, the following Monday shall be considered the holiday.
For those employees on a 4/10 work schedule or other alternate schedule, when one of the listed
holidays falls on one of the employee's regularly scheduled days off, the holiday shall be observed
on a day mutually agreeable to the employee and the Employer within the same workweek.
13.4 HOLIDAY ON DAY OFF
Benefitted employees shall receive eight (8) hours’ holiday benefit pay and time-off for each holiday
listed in Article 13.1.
13.5 HOLIDAY COMPENSATION
Benefitted employees shall be paid no more than eight (8) hours of Holiday Benefit Pay for that day
regardless of their work individual schedule. Part-time employees will receive a paid holiday in
proportion to the number of hours they ordinarily would be scheduled to work (not to exceed eight
(8) hours) on that day.
Should any work be performed by an employee on a holiday at the approval and/or direction of their
supervisor they shall be paid for time worked and overtime may result if, consistent with Article 8.4,
it results in over forty (40) hours worked for the workweek. No employee shall be called on a holiday
for less than four (4) hours, except those personnel serving Standby Duty.
Solid Waste and Combined Sewer & Water Operators: Solid Waste employees whose regular
schedules include Martin Luther King Day, Presidents’ Day, Memorial Day, Labor Day, Veterans'
Day, and Day After Thanksgiving shall receive time and one-half (1.5) for all hours worked in addition
to holiday pay. For work on other Holidays or for employees not regularly scheduled, see above.
Combined Sewer & Wastewater employees whose regular schedules include any other County
observed holiday as listed in 13.1 shall receive time and one half (1.5) for all hours worked in addition
to holiday pay.
ARTICLE 14 – VACATION
14.1 VACATION ACCRUAL
All Regular and Temporary full-time employees of the County coming under this Agreement after
six (6) months' employment shall be entitled to and receive vacation leave with pay as follows:
1st through 3rd year of employment 96 hours
4th through 7th year of employment 120 hours
8th through 9th year of employment 144 hours
10th through 11th year of employment 160 hours
12th through 14th year of employment 176 hours
15th through 16th year of employment 184 hours
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17th through 19th year of employment 192 hours
20 or more years of employment 200 hours
Regular and Temporary part-time employees shall accrue vacation leave on a pro-rated basis in
proportion to the number of hours the part-time employee is in pay status during the month as
compared to that required for full-time employment. Employees under this bargaining unit must work
or be in a paid status at least eighty (80) hours in a month in order to accrue vacation leave for the
month.
The first day of the month of hire shall be the effective date of subsequent increases in the vacation
leave accrual rate for employees hired between the first and the fifteenth of the month. The first day
of the month following the month of hire shall be the effective date of subsequent increases in the
vacation leave accrual for employees hired between the sixteenth and the last day of the month.
Regular and Temporary full-time employees shall accumulate one-twelfth (1/12th) of their yearly
accumulation total per month. The maximum amount of vacation leave that may be accrued at any
point in time is four hundred (400) hours. No additional vacation leave will be accrued or added to
an employee’s vacation leave benefit when the maximum accrual has been attained.
Whereas the County recognizes the importance of employees utilizing earned vacation leave to
promote and enhance their mental and physical well-being, employees should attempt to use
vacation leave during the year in which it is earned.
14.2 VACATION SCHEDULING
Upon completion of six (6) months’ continuous service in a Regular and Temporary position, an
employee shall be eligible for paid vacation. An employee’s request for vacation leave will be
granted, provided that prior approval is given by the employer and provided that leave requested
does not prevent a Department or division thereof from providing efficient public service.
Vacation leave approval will be on the basis of meeting the workload requirements of the Mason
County service schedule where the employee is employed.
All requests to use vacation leave shall be submitted in writing. When an employee desires to use
five (5) or more consecutive vacation leave days they must submit a leave request at least fifteen (15)
calendar days in advance of the time off requested. Failure to request leave at least fifteen (15)
calendar days in advance may be cause for the denial of the requested leave. The Employer will
respond to leave requests within ten (10) calendar days of receipt; except that leave requests
submitted more than sixty (60) calendar days in advance of the time off requested shall be considered
on a case-by-case basis.
When a holiday occurs during an employee's approved vacation leave, the day on which the holiday
occurs will be charged as holiday leave rather than vacation leave.
Employees shall have the option of using comp time or vacation leave for approved paid time off.
14.3 VACATION PAY
Vacation leave days shall be the same as the regular workday schedule for the Department wherein
the employee is employed. Vacation pay shall be the amount that the employee would have earned
if the employee had worked their regular position during the vacation period.
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If an authorized holiday occurs within an employee’s vacation period, that day will be paid as a
holiday and not deducted from the employee’s vacation accruals. Employees cannot receive
vacation, sick leave or holiday pay simultaneously for the same days.
14.4 VACATION UPON TERMINATION
Upon separation of a Regular and Temporary full-time or Regular and Temporary part-time employee
by resignation (with ten (10) working days' notice), retirement, layoff, dismissal or death, the employee
or beneficiary thereof, shall be paid at the employee’s rate of pay at the time of separation, provided
that no employee may cash out more than four hundred (400) hours of accrued vacation leave. The
cash-out of accrued leave or other accrued time off shall be paid and reported in accordance with
the provisions of law regulated by the Washington State Department of Retirement Systems.
An employee whose employment with Mason County terminates within the six (6) month probationary
period shall not be paid for any vacation leave accrued during the probationary period.
Employees shall provide at least ten (10) working days written notice of their effective resignation
date. The time limit of the resignation may be waived at the discretion of the Director. Pay in lieu
of unused vacation shall be forfeited if ten (10) working days written notice is not provided or waived.
ARTICLE 15 - SICK LEAVE
15.1 SICK LEAVE ACCRUAL
Per the Washington State Paid Sick Leave law, RCW 49.46, in accordance with WAC 296-130 and
Initiative 1433, the County and the Union mutually agree to comply with the laws. Sick leave shall
be earned for all Regular and Temporary full-time employees, who have worked or been in a paid
status at least eighty (80) hours, at the rate of eight (8) hours per month for each calendar month of
continuous employment. Regular and Temporary part-time employees shall accrue sick leave on a
pro-rated basis in proportion to the number of hours the part-time employee is in a paid status during
the month as compared to that required for full-time employment. Sick leave accrual may not exceed
one thousand two hundred (1,200) hours.
15.2 SICK LEAVE USAGE
Usages of sick leave shall be consistent in accordance with the Washington State Paid Sick Leave
law, RCW 49.46, WAC 296-130 and Initiative 1433, the County and the Council mutually agree to
comply with the laws.
15.3 SHARED LEAVE
The Human Resources Director, or designee, may authorize employees, within this bargaining unit,
to donate their accrued vacation or sick leave to another employee, within this bargaining unit, who
is suffering from, or whose parent, spouse or child is suffering from an extraordinary or severe
illness, injury, or physical or mental condition which has caused or is likely to cause the employee
to take leave without pay or to terminate their employment. All donations of leave are strictly
voluntary and are subject to all IRS regulations for the donor and recipient. The following conditions
apply:
A. To be eligible to donate vacation leave, the employee who donates leave must have more
than ten (10) days of accrued leave. In no event shall a leave transfer result in the donor
employee reducing their vacation leave balance to less than ten (10) days. To be eligible to
donate sick leave, the employee who donates leave must have more than thirty (30) days of
leave. In no event shall a leave transfer result in the donor employee reducing their sick
leave balance to less than thirty (30) days. Transfer of leave will be in increments of one day
of leave;
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B. The employee receiving donated leave shall have exhausted all their accumulated leave
time. Donated vacation leave shall be converted to sick leave for the recipient;
C. While an employee is using shared leave, they will continue to receive the same treatment,
in respect to salary and benefits, as the employee would otherwise receive if using vacation
or sick leave;
D. The transfer of leave and the amount of leave shall be authorized by the Board in advance.
E. No employee shall receive more than two hundred and sixty (260) days of donated leave
during their employment with the County;
Or may follow the Washington State Paid Family & Medical Leave law, RCW 50A.04.
15.4 COORDINATION - WORKER’S COMPENSATION BENEFITS
Employees under this bargaining unit are covered by the Washington State Department of Labor &
Industries Workers’ Compensation Program for on-the-job injuries and occupational illnesses. For
qualifying cases, Workers’ Compensation typically pays approved medical costs and provides wage
replacement.
If an employee is absent from work for one (1) or more days or receives medical attention due to an
injury or occupational disease resulting from County employment, the employee shall file an
application for Workers’ Compensation in accordance with state law.
If an employee is injured on the job and requires immediate medical treatment, the employee will
be required to use sick leave. Unless the employee is on FMLA, sick leave must be exhausted prior
to using vacation leave or comp time. FMLA qualified leave shall run concurrent with use of sick
leave, vacation leave, unpaid leave, light duty assignment due to a disabling injury or illness, and/or
workers’ compensation time loss benefits. The employee may continue health care benefits by self-
paying insurance premiums for the remainder of the time they receive Workers’ Compensation
benefits.
Scheduled workdays falling within the first three (3) calendar days following the day of injury are
compensable through accrued sick leave. Time loss payments from a Workers’ Compensation claim
begin on the fourth (4th) consecutive day after the injury and continue during the period of disability,
as allowed by the employee’s Workers’ Compensation claim.
Employees who are temporarily disabled resulting from County employment and are being
compensated through Workers’ Compensation time loss payments are entitled to vacation and sick
leave accruals for up to twelve (12) months from the date of injury. The employer will also continue
to pay for the employer’s portion of health insurance premiums for up to twelve (12) months from
the date of injury, provided that the employee continues to pay their share of premiums, if any. It is
the responsibility of the employee to contact and follow the direction of DRS, while they are on time
loss payments, to ensure continuation of retirement service credit accrual.
An employee cannot be compensated simultaneously for time missed due to an on-the-job injury
and/or occupational illness which is directly traceable to employment with the County, using leave
accruals and Workers’ Compensation time loss payments. If the employee is certified unable to
work, the employee must complete the Leave Choice Option form
(https://masoncountywa.gov/departments/human_resources/forms.php) to notify the
employer of their selection. Employees must complete and submit the form to Human Resources
no later than the fifth (5th) consecutive day of time missed due to an on-the-job injury or occupational
disease. Failure to submit the form, or until eligibility for Workers’ Compensation is determined by
the Dept. of L&I, all applicable leave accruals may be used automatically to supplement such
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payments, provided that the employee shall return any subsequent over payment to the County in
the form of deductions from subsequent wage payments in accordance with RCW 49.48.210.
The employee must use the Leave Choice Option form to select whether they would like to
supplement time loss payments with the use of accrued sick leave or use their accrued leave for
the entire pay period and buy back the accrued leave (sick leave, vacation, comp time) with their
Workers’ Compensation time loss payments.
Supplementing:
If supplementing, sick leave pay shall be used to supplement Workers’ Compensation time loss
benefits in an amount equal to the difference between the compensation to which the person is
entitled under the Industrial Insurance Act and regular County gross pay. Accrued vacation and/or
comp time may be used in a like manner after accrued sick leave has been exhausted, unless other
sections of this agreement supersede.
Buy-Back:
If the employee opts for buy-back, the employee shall use accrued sick leave for all time missed
and will buy back the accrued leave with their Workers’ Compensation time loss payments. The
employer will calculate the buy-back rate using the employee’s current hourly rate at the time of the
buy-back. Upon the repayment of funds, the appropriate amount of leave shall be restored to the
employee’s leave bank.
If an employee has any questions regarding Workers’ Compensation, they may contact the County’s
Human Resources Department.
15.5 FAMILY MEMBER
Authorized uses of sick leave may be utilized as referenced above in this article for immediate
family, as defined in Article 1.7.
15.6 SICK LEAVE CASH OUT
Employees hired before January 1, 2011, shall receive payment for accrued sick leave upon
termination of employment with fifteen (15) years of continuous county service; or upon termination of
employment with Mason County when the termination is contemporaneous with retirement from an
applicable Washington State Public Employees Retirement System (PERS); or upon the death of the
employee, in which case payment shall be made to their estate. Upon the death of an employee,
accrued sick leave shall be paid to the employee’s estate, regardless of length of service.
ARTICLE 16 – LEAVES OF ABSENCE
16.1 IN GENERAL
Leaves of absence requests shall not be unreasonably denied. All leaves are to be requested in
writing as far in advance as possible. As appropriate for the type of leave requested, paid leave
accruals will be utilized prior to unpaid leave, unless otherwise provided for in this Agreement.
Leave does not accrue, nor may it be used until the first day of the following pay period in which it
is earned (no “negative” leave use during the period in which it is earned).
16.2 JURY DUTY / COURT
An employee, who is required to serve on a jury or as a result of official Employer duties is required
to appear before a court, legislative committee or quasi-judicial body as a witness in response to a
subpoena or other directive, shall be allowed authorized leave with pay less any amount received
for such duty.
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16.3 MILITARY LEAVE
All Regular and Temporary employees shall be allowed military leave as required by RCW
38.40.060 and as interpreted by the Court. This provides twenty-one (21) working days of military
leave per year (October 1 through September 30).
Employees enlisting or entering the military service of the United States, pursuant to the provisions
of the Uniformed Services Employment and Reemployment Rights Act of 1994 (USERRA) shall be
granted all rights and privileges provided by the ACT.
16.4 BEREAVEMENT
Up to three (3) days of paid bereavement leave may be granted in case of death in the immediate
family requiring the attendance of the employee (funerals are included). Two (2) additional days of
sick leave may be granted at the employee's request. It is agreed that immediate family for purposes
of bereavement leave includes only the following persons whether related by blood or marriage or
legal adoption: spouse, parent, grandparent, brother, sister, child, grandchild, aunt, uncle, cousin,
niece, nephew, grandmother-in-law, grandfather-in-law, mother-in-law, father-in-law, sister-in-law,
brother-in-law, son-in-law, or daughter-in-law of the employee.
16.5 MAINTENANCE OF SENIORITY
The Employer shall adjust the employee’s anniversary date to reflect any period of unpaid
leave. Seniority shall continue to accrue, and the employee’s anniversary date shall not be adjusted
for periods of legally protected leave, such as FMLA or military leave.
16.6 LEAVE WITHOUT PAY
As appropriate for the type of leave requested, paid leave accruals will be utilized prior to unpaid
leave, unless Washington Paid Family Medical Leave is utilized. An employee on leave of absence
may be affected by a lay-off in the same manner as if the employee were working.
Leave of absence without pay is not creditable towards seniority and seniority related benefits, except
as identified above in Article 16.5 for identified legally protected leave such as FMLA and Military. An
employee who takes a leave of absence without pay shall have their date of hire for seniority purposes
adjusted for the same duration of time as the period of leave without pay. Step increases are based
on duration of employment and will be adjusted accordingly. General salary increases are not base d
upon duration of employment and will not be adjusted in this manner. The employee's seniority for
purposes of vacation accrual, promotion and layoff would be adjusted in the same amount as the
duration of the leave without pay. In the unlikely event an employee was granted leave without pay
during their probationary period, the probationary period would be extended for the same duration as
the leave without pay.
16.7 FAMILY LEAVE – FMLA
The County and the Union mutually agree to comply with all state and federal Family Leave laws
(FMLA, RCW 49.78). The Employer will grant leave consistent with the FMLA and the adopted
conditions and provisions of the state and federal law and are not intended to expand upon the
rights thus set forth.
If an employee has any questions regarding the State and Federal Family leave laws, they may
contact the County’s Human Resource Department for guidance.
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16.8 MATERNITY DISABILITY LEAVE
Consistent with WAC 162-30-020, the Employer will grant a leave of absence for a period of
temporary disability because of pregnancy or childbirth. This may be in addition to the leave
entitlements of FMLA.
This leave provides female employees with the right to a leave of absence equivalent to the disability
phase of pregnancy and childbirth. There is no eligibility requirement, however the Employer has
no obligation to pay for health insurance benefits while on this leave (unless utilized concurrent with
FMLA).
Leave for temporary disability due to pregnancy or childbirth will be medically verifiable. There is no
limit to the length of the disability phase, except for the right for medical verification and the right of
second opinion at the employer’s expense. At the end of the disability leave, the employee is
entitled to return to the same job or a similar job of at least the same pay as provided by
law. Employees must use their accrued vacation and sick leave, if any, during the leave period and,
at their election, any accrued comp time, consistent with the retention provision as provided in Article
16.7. Once this paid leave is exhausted, the employee’s leave may be switched over to unpaid
leave.
16.9 INCLEMENT WEATHER
Employee rights and responsibilities during severe weather and emergency or disaster conditions
are covered by the current Inclement Weather Policy of the Employer. The goal shall be to continue
to provide essential Employer services, consistent with public and employee safety and emergency
operations priorities.
16.10 PAID FAMILY & MEDICAL LEAVE COMPLIANCE
The County and Union mutually agree to comply with all Washington State Paid Family & Medical
Leave laws, per RCW 50A.04.
16.11 WASHINGTON STATE LONG TERM CARE TRUST ACT COMPLIANCE
The County and Union mutually agree to comply with all Washington State Long Term Services
Trust Act laws, in accordance with RCW 50B.04.
ARTICLE 17 – HEALTH & WELFARE
17.1 HEALTH AND LIFE INSURANCE
The County shall contribute as identified below per employee, per month, towards the premiums
for Health and Welfare benefits for each employee, including their eligible dependents, compensated
eighty (80) man-hours (excludes vacation, sick, comp time payout upon separation) or more per
month. This contribution is to be applied to premiums for Public Employees Benefit Board (PEBB)
and current County dental, vision, and life insurance plans or other carriers as designated by written
notice by the bargaining unit. The County contribution for Health & Welfare Insurance shall be:
A. Effective January 1, 2026, the contribution shall be increased to $1622 per month
during the term of this Agreement for each eligible employee for medical, dental,
vision, and life insurance coverage.
B. Effective January 1, 2027, the contribution shall be increased to $1674 per month
during the term of this Agreement for each eligible employee for medical, dental,
vision, and life insurance coverage.
C. Effective January 1, 2028, the contribution shall be increased to $1726 per month
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during the term of this Agreement for each eligible employee for medical, dental,
vision, and life insurance coverage.
In the event the County’s maximum monthly contribution is insufficient to provide all of the total
Health and Welfare premiums as referenced in 17.1 above, the priority order for full County payment
shall be as follows:
(1) Life Insurance; (2) Vision; (3) Dental; and (4) Medical.
Any monthly premium contribution required above the County’s maximum contribution shall be paid
by a reduction of the necessary amount from the employee’s salary.
In the event the Employer is subject to carrier plan design change or a penalty, tax, fine or increased
costs as a result of requirements or provisions of the ACA, not within the control of the Employer,
the parties agree to meet and negotiate regarding the impacts of any such cost or plan design
impacts and immediately bargain alternative provisions.
Employee Assistance Program (EAP): The County shall provide an Employee Assistance Program
(EAP) benefit for all bargaining unit employees.
17.2 RETIREMENT AND TEAMSTERS PENSION
Pensions for employees and contributions to pension funds will be governed by the Washington
State statutes in relation thereto in existence during the contract period as referenced in the
Memorandum of Understanding in Appendix C of this agreement.
ARTICLE 18 – TRAINING
18.1 TRAINING
Approval for attendance at training, the hours intended to be compensated and the reimbursement
for travel and expenses shall be established by the supervisor prior to the training, consistent with
the current policy.
18.2 TRAINING REIMBURSEMENT
Compensation associated with training or representation of the Employer on official business shall
be consistent with the current policy and the Fair Labor Standards Act (FLSA) and WAC 296-128-
500.
ARTICLE 19 – LABOR / MANAGEMENT COMMITTEES
19.1 PURPOSE OF COMMITTEE
The Employer and the Union agree that a need exists for continuing cooperation between labor and
management, and to meet from time to time upon the request of either party concerning suggestions
and issues of a general nature affecting the Union and the Employer relations.
The above provision does not preclude and in fact encourages the parties to also meet informally
and expeditiously on an as needed basis on matters of mutual concern.
19.2 COMPOSITION OF COMMITTEE
The Labor Management Committee meetings will include a minimum of three (3) representatives of
the employer, to include a representative from Human Resources and a minimum of three (3)
representatives appointed by the Union, unless otherwise mutually agreed upon. Said committee
shall attempt to meet for the purpose of discussing and facilitating the resolution of issues which
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may arise between the parties other than those for which another procedure is provided by law or
other provisions of this Agreement.
19.3 COMPENSATION
All meeting time spent by members of the joint Labor-Management Committee will be considered
time worked if during duty hours and will be paid at the appropriate regular rate of pay.
ARTICLE 20 – HEALTH & SAFETY
20.1 SAFE WORKPLACE
The Employer is responsible for maintaining a safe and healthy workplace. The Employer shall
comply with all federal, state, and local laws applicable to the safety and health of its employees.
Employees shall not be required to perform work if they have a reasonable basis for believing the
assignment would constitute a danger to their health and safety. The employee shall immediately
contact a supervisor who shall make a determination with regard to safety. Upon the supervisor’s
review and liability, the employee will perform the work but may refer the matter to the safety
committee or risk management.
All on-the-job injuries, no matter how slight, must be reported. Employees must immediately notify
their supervisor if they are unable to work because of a work-related injury or illness.
20.2 HEALTH & SAFETY PLAN
The Employer shall develop and follow written policies and procedures to deal with on-the-job safety
and shall conduct an ongoing site-specific safety and security plans in conformance with state and
federal laws.
Safety equipment; protective gear; appropriate supplies:
The County may utilize a ‘quartermaster system’ to supply employees with appropriate safety
equipment, protective gear, and other appropriate supplies on an as-needed basis. When such
time as any or all such equipment wears out, the County shall replace such items, free of charge to
the employee, so long as it can be shown that the items were no longer functional due to standard
‘wear and tear’ and not due to the negligence or intentional misconduct by the employee to damage
such equipment items.
20.3 DRUG FREE WORKPLACE
The Drug Free Workplace Act of 1988 for federal contractors and grant recipients requires that
employers will provide a drug free workplace. This policy strictly prohibits the unlawful manufacture,
distribution, dispensation, possession, or use of a controlled substance in the workplace.
Fitness For Duty: If a supervisor or manager reasonably suspects, through observation, that an
employee may physically be incapable of performing the essential functions of the job and/or may
be under any influence of, or impaired by, a substance, the employee shall be removed from duty
immediately and undergo substance testing for the suspected substance. Except in emergency
situations, the supervisor or manager shall consult with another supervisor, manager or
representative of Human Resources to ensure that adequate grounds for reasonable suspicion
exist. The consulted supervisor, manager or representative of Human Resources shall also
personally observe the employee before the employee is required to test for the presence of that
substance. At this time the employee will also be notified of their Weingarten rights.
Employees removed from duty under such circumstances who test positive shall be required to
meet with the Employer’s Substance Abuse Professional (SAP) and shall only be allowed to return
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to work, if at all, in accordance with the return to work provisions of the Employer’s substance abuse
policy.
20.4 WORKPLACE VIOLENCE
The Employer is committed to employee health and safety. Workplace violence, including threats
of violence by or against a county employee, will not be tolerated and should be immediately
reported whether or not physical injury occurs.
ARTICLE 21 - GRIEVANCE PROCEDURE
21.1 GRIEVANCE DEFINED
The purpose of the grievance procedure is to promote harmony and efficiency between employees
and the County by providing timely settlement of grievances without fear of discrimination or reprisal.
A grievance is an allegation by an employee, group of employees or the Union that there has been a
violation, misapplication or misinterpretation of this Agreement.
Employees will be unimpeded and free from restraint, interference, coercion, discrimination or reprisal
in seeking adjudication of their grievance.
Any grievance procedure time limit may be extended by mutual written agreement.
Failure by an employee and/or the Union to comply with any grievance time limitations shall constitute
withdrawal of the grievance. Failure of the County to comply with any grievance time limitations shall
permit the Union or the employee to advance the grievance to the next step in the grievance
procedure.
A grievance of interest to several employees may be filed as a "group grievance."
The processing and adjudication of grievances shall be conducted during working hours.
21.2 GRIEVANCE PROCEDURE
In the event of a grievance, the following procedure shall be used:
Step 1. A grievance must be presented within ten (10) calendar days of the incident giving rise to
the grievance or the date the grievant knew or reasonably could have known of the incident to the
employee’s immediate supervisor or manager if the grievance is not related to a salary issue. The
supervisor or manager may schedule a meeting with the employee and their Union representative,
or they may respond to the grievance when presented. In either case, the supervisor shall respond
to the grievance within seven (7) calendar days of the employee raising the issue. If the grievance
is not resolved informally, then a written grievance may be filed at step 2. However, if the incident
is related to a salary issue, the employee and/or the Union Steward shall submit a written
grievance at Step 2 to the Department Head within ten (10) calendar days of the incident giving
rise to the grievance.
Step 2. The grievance shall be presented in writing on an official Union grievance form. This shall
include:
A. The specific details of the incident or issue giving rise to the grievance;
B. The Article(s) and Section(s) of the Agreement allegedly violated; and
C. The remedy sought.
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The written grievance shall be submitted by the employee and/or the Union Steward/Union
Representative to the Department Head within ten (10) calendar days of the date of the discussion
in Step 1 above. A copy of the grievance will be filed concurrently with the Human Resources
Department. Within ten (10) calendar days after the receipt of the official written grievance, the
Department Head (or designee) shall schedule a meeting with the employee and Shop Steward
and/or Union Representative to hear and seek to resolve the grievance. The Department Head
shall provide a written response to the Employee and the Union Steward/Union Representative
within fourteen (14) calendar days of the meeting. A copy of the grievance response shall be
provided to the Human Resources Department. If the grievance is not resolved at Step 2, the
grievance may be advanced to Step 3.
Step 3. The written grievance shall be submitted to the Human Resources Director within ten (10)
calendar days of the date of the written response at Step 2. Within ten (10) calendar days of
receipt of the grievance, the Human Resources Director or designee shall schedule a meeting
with the Employee, Union Steward/Union Representative, and the Department Head to hear and
seek to resolve the grievance. The Human Resources Director shall provide a written answer to
the Employee, Union Steward/Union Representative, and Department Head within fourteen (14)
calendar days of the meeting. If the grievance is not resolved at Step 3, the grievance may be
advanced to Step 4.
Step 4. The Union may choose to submit the grievance to arbitration and in such case will deliver
written notification of its intent to arbitrate to the Employer within fourteen (14) calendar days. The
Union’s request for arbitration shall be in writing and may be filed with the Public Employment
Relations Commission (PERC), Federal Mediation and Conciliation Service (FMCS), or a mutually
agreed upon arbitrator or arbitration service within thirty (30) calendar days of submitting its notice
to the Employer of its intent to arbitrate. In addition, the Union shall request the arbitration service
supply a list of seven (7) qualified arbitrators. If a list of seven arbitrators is requested, both parties
will attempt to agree upon an arbitrator from this list. If they cannot agree within fourteen (14)
calendar days from the receipt of the list, a flip of the coin will determine which party strikes the
first name from the list. This striking of names will alternate between the parties until one name
remains. This person shall be the arbitrator. The referral to arbitration shall contain the following:
A. Question or questions at issue;
B. Statement of facts and position of each respective party; and
C. Copy of the grievance and related correspondence.
GRIEVANCE ARBITRATION: A hearing shall be scheduled at a date, time and location mutually
convenient for all parties. In connection with any arbitration proceeding held pursuant to this Article,
it is understood as follows:
A. The arbitrator shall have no power to render a decision that will add to, subtract from or alter,
change, or modify the terms of this Agreement, and their power shall be limited to interpretation
or application of the terms of this Agreement, and all other matters shall be excluded from
arbitration.
B. The decision of the arbitrator shall be final, conclusive and binding upon the Employer, the
Union and the employees involved, provided the decision does not involve action by the
Employer which is beyond its jurisdiction.
C. Each party may call such witnesses as may be necessary in the order in which their testimony
is to be heard. Such testimony shall be sworn and shall be limited to the matters set forth in
the written statement of the grievance and shall be subject to cross examination. The
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arguments of the parties may be supported by oral comments and rebuttal. Either or both
parties may submit post hearing briefs within a time mutually agreed upon. Such arguments
of the parties, whether oral or written, shall be confined to and directed at the matters set forth
in the written statement of the grievance.
D. Either party may request that a stenographic record of the hearing be made. The party
requesting such record shall bear the cost thereof; provided, however, if the other party
requests a copy, such cost shall be shared equally.
E. The cost of the arbitrator shall be borne equally by the Employer and the Union, and each
party shall bear the cost of presenting its own case.
21.3 UNION / EMPLOYER GRIEVANCE
Either the Union or the Employer may initiate a grievance at Step 2 if the grievance is submitted in
writing within ten (10) business days from the date the Employer / employees became aware or
reasonably should have known that the grievance existed. The Employer may not grieve the acts
of individual employees, but rather, only orchestrated acts or actions of authorized representatives
believed to be in conflict with this Agreement. An Employer grievance will not be subject to
Arbitration and may only go to mediation upon mutual agreement.
The Union may initiate a Grievance at Step 2 anytime that it involves a group of employees involving
different supervisors or from different Departments. Such grievances may be referred to mediation
services by mutual agreement prior to Arbitration.
21.4 SCHEDULE OF MEETINGS
Upon request, and without unnecessary delay, a steward’s immediate supervisor or designee shall
allow the steward during normal work hours without loss of pay, reasonable time to:
A. Investigate any grievance or dispute so that said grievance can be properly presented in
accordance with the grievance procedure.
B. Attend meetings with the Director or other Employer representatives when such meetings
are necessary to adjust grievances or disputes. Meetings with designated personnel will be
by appointment and held without delay when possible.
C. Confer with a staff representative of the Union and/or employees on Employer premises, at
such time and places as may be authorized by the Director or designee in advance of the
intended meetings.
For the purposes of this Article and Article 6.3, obtaining coverage to ensure minimum staffing levels
shall not be considered an unnecessary delay. The Employer shall not be obligated to provide
coverage immediately if the use of overtime is the only means of providing that coverage.
ARTICLE 22 - GENERAL PROVISIONS
22.1 SAVINGS CLAUSE
It is understood that the parties hereto are governed by the provisions of applicable Federal and State
Law, which provisions shall prevail over this Agreement. Where there may be conflict between County
ordinances or resolutions and this Agreement, the Articles of the Agreement shall prevail.
Should any part thereof or any provisions herein be rendered or declared invalid by reason of any
existing or any subsequently enacted legislation, or by a decree of a court of competent jurisdiction,
General Services - Teamsters Union Local No. 252 and Mason County 2026-2028 Collective Bargaining Agreement
Page 41
the invalidation of such part or portion of this Agreement shall not invalidate the remaining portions
hereof and they shall remain in full force and effect. In such event, the parties shall meet within
thirty (30) days for renegotiation of such invalid provisions for the purpose of adequate and lawful
replacement thereof and to preserve the intent of the entire Agreement as negotiated by the parties.
ARTICLE 23 – ENTIRE AGREEMENT
23.1 DURATION CLAUSE
This Agreement shall be in full force and effect from the date of ratification by the parties through
December 31, 2028.
Either party may request negotiations of a successor agreement at least sixty (60) days before the
annual expiration date. This Agreement may be modified during its term by mutual agreement of
both parties concerned. Such mutual agreement shall be reduced in writing and shall be
incorporated as a part of this Agreement.
23.2 ENTIRE AGREEMENT
The Agreement expressed herein in writing constitutes the entire agreement between the parties and
no oral statement shall add to or supersede any of its provisions. The Employer agrees not to enter
into any Agreement or contract with any covered employee(s), either individually or collectively, which
is inconsistent with the terms of this Agreement.
Any retroactive application of provisions of this agreement shall apply only to those eligible
employees under this bargaining unit who are actively employed by Mason County on the date of
Union ratification.
SIGNATURES
IN WITNESS WHEREOF, the parties hereto have executed this Agreement
this ____________ day of _________________, 2026.
TEAMSTERS LOCAL NO. 252 BOARD OF COUNTY COMMISSIONERS
MASON COUNTY, WASHINGTON
______________________________ ______________________________
Brian Blaisdell; Secretary-Treasurer Randy Neatherlin; Commissioner
District #1
______________________________ ______________________________
Dane Bonnell; Business Agent Pat Tarzwell; Commissioner
District #2
__________________ ______________________________
Date Sharon Trask; Commissioner
District #3
Page 42
APPENDIX A– WAGE TABLES
2026 WAGES
Effective January 1, 2026, the salary schedule in effect immediately prior to the General Wage Increase (GWI)
shall be adjusted by applying the GWI percentage to each step of the schedule.
The resulting salary schedule shall reflect the compounding effect of negotiated increases and shall be the
operative salary schedule as reflected by the County’s HRIS Payroll System for all purposes under this
Agreement.
The Parties agree that the purpose of General Wage Increases is to adjust the salary schedule as a whole
and not to preserve or enhance internal step differentials.
Any minor variation in step-to-step percentages resulting from compounding or rounding shall not constitute
wage compression or a contract violation.
• Advancement from step to step occurs on annual anniversary date.
• Maintenance II: 1% Market Rate Adjustment.
• Maintenance III & IV: 2% Market Rate Adjustment.
• Permit Specialist & Coordinator: 2% Market Rate Adjustment.
• Associate & Senior Planner: 3% Market Rate Adjustment.
• Solid Waste Attendant: 4% Market Rate Adjustment.
• Solid Waste Operator: 3% Market Rate Adjustment.
Note: Figures are rounded and will vary slightly in MUNIS because it calculates out four (4) decimal places.
*Upon successful succession to top step, will automatically move to Senior Classification.
Effective 1/1/2026 - 2.00% General Wage Increase
& Market Rate Adjustments listed above STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 STEP 6
JOB TITLE / CLASSIFICATION
BUILDING INSPECTOR I 28.9218 29.6445 30.3859 31.1455 31.9240 32.7220
BUILDING INSPECTOR II 32.1531 32.9570 33.7810 34.6255 35.4909 36.3783
BUILDING INSPECTOR III 37.0306 37.9562 38.9052 39.8778 40.8747 41.8965
BUILDING INSPECTOR IV 40.8179 41.8385 42.8843 43.9564 45.0554 46.1817
CODE ENFORCEMENT OFFICER I 32.1531 32.9570 33.7810 34.6255 35.4909 36.3783
CODE ENFORCEMENT OFFICER II 37.0306 37.9562 38.9052 39.8778 40.8747 41.8965
CODE ENFORCEMENT OFFICER III 40.8179 41.8385 42.8843 43.9564 45.0554 46.1817
CS&W OPERATOR IN TRAINING 23.6902 24.2819 24.8888 25.5110 26.1487 26.8023
CS&W OPERATOR I 31.2615 32.0430 32.8442 33.6652 34.5068 35.3695
CS&W OPERATOR II 35.8440 36.7402 37.6586 38.6001 39.5652 40.5542
CS&W OPERATOR III 40.1422 41.1455 42.1743 43.2286 44.3094 45.4172
DATA BASE TECHNICIAN 27.6247 28.3150 29.0232 29.7486 30.4922 31.2544
ENIVIORNMENTAL HEALTH SPECIALIST * 31.3145 32.1175 32.9409 33.7856 34.6519 35.5182
ENVIORNMENTAL HEALTH SPECIALIST SR * 35.5184 36.4064 37.3164 38.2493 39.2057 40.1856
FINANCIAL ANALYST (TEAMSTERS) 30.3176 31.0756 31.8526 32.649 33.4651 34.3018
FINANCIAL ANALYST SR (TEAMSTERS) 34.3220 35.1801 36.0597 36.9610 37.8851 38.8322
ACCOUNTING TECHNICIAN 25.9125 26.5602 27.2243 27.9048 28.6025 29.3176
ACCOUNTING TECHNICIAN SR 28.4918 29.2041 29.9342 30.6822 31.4495 32.2356
PROGRAM SUPPORT TECHNICIAN 31.3306 32.1139 32.9167 33.7396 34.5831 35.4477
FIRE MARSHAL 36.7338 37.6521 38.5935 39.5584 40.5472 41.5609
LABORATORY SPECIALIST 27.3801 28.0645 28.7662 29.4854 30.2225 30.9780
MAINTENANCE I 19.6939 20.1861 20.6907 21.2079 21.7383 22.2819
MAINTENANCE II 25.0187 25.6438 26.2852 26.9423 27.6159 28.3061
MAINTENANCE III 27.7930 28.4878 29.2001 29.9301 30.6783 31.4454
General Services - Teamsters Union Local No. 252 and Mason County 2026-2028 Collective Bargaining Agreement
Page 43
MAINTENANCE IV 31.9622 32.7612 33.5805 34.4199 35.2805 36.1623
OFFICE SPECIALIST 26.3756 27.0348 27.7107 28.4037 29.1136 29.8416
PARKS & FACILITIES SCHEDULER 23.6442 24.2356 24.8415 25.4624 26.0989 26.7515
PERMIT SPECIALIST 28.2019 28.9067 29.6295 30.3701 31.1293 31.9078
PERMIT COORDINATOR 31.0220 31.7973 32.5924 33.4071 34.2423 35.0987
PLANNER ASSOCIATE* 31.1873 31.9667 32.7658 33.5853 34.4246 35.2855
PLANNER SENIOR* 37.6374 38.5782 39.5425 40.5312 41.5444 42.5831
PLANS EXAMINER 37.0306 37.9562 38.9052 39.8778 40.8747 41.8965
SOLID WASTE ATTENDANT 21.8581 22.8904 23.4627 24.0492 24.6504 25.2667
SOLID WASTE OPERATOR 26.2402 27.5454 28.2340 28.9400 29.6634 30.4050
WATER QUALITY TECHNICIAN 19.8231 20.3187 20.8267 21.3474 21.8810 22.4280
SEASONAL MAINTENANCE WORKER 17.1300
2027 WAGES
Effective January 1, 2027, the salary schedule in effect immediately prior to the General Wage Increase (GWI)
shall be adjusted by applying the GWI percentage to each step of the schedule.
The resulting salary schedule shall reflect the compounding effect of negotiated increases and shall be the
operative salary schedule as reflected by the County’s HRIS Payroll System for all purposes under this
Agreement.
The Parties agree that the purpose of General Wage Increases is to adjust the salary schedule as a whole
and not to preserve or enhance internal step differentials.
Any minor variation in step-to-step percentages resulting from compounding or rounding shall not constitute
wage compression or a contract violation.
• Advancement from step to step occurs on annual anniversary date.
• Maintenance II: 1% Market Rate Adjustment.
• Maintenance III & IV: 2% Market Rate Adjustment.
• Permit Specialist & Coordinator: 2% Market Rate Adjustment.
• Associate & Senior Planner: 2.5% Market Rate Adjustment.
• Solid Waste Attendant: 3% Market Rate Adjustment.
• Solid Waste Operator: 2.5% Market Rate Adjustment.
Note: Figures are rounded and will vary slightly in MUNIS because it calculates out four (4) decimal places.
*Upon successful succession to top step, will automatically move to Senior Classification.
Effective 1/1/2027 - 2.00% General Wage Increase
& Market Rate Adjustments listed above STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 STEP 6
JOB TITLE / CLASSIFICATION
BUILDING INSPECTOR I 29.5002 30.2375 30.9937 31.7684 32.5625 33.3765
BUILDING INSPECTOR II 32.7961 33.6161 34.4567 35.3180 36.2008 37.1059
BUILDING INSPECTOR III 37.7712 38.7152 39.6833 40.6753 41.6922 42.7344
BUILDING INSPECTOR IV 41.6342 42.6752 43.7420 44.8355 45.9565 47.1053
CODE ENFORCEMENT OFFICER I 32.7961 33.6161 34.4567 35.3180 36.2008 37.1059
CODE ENFORCEMENT OFFICER II 37.7712 38.7152 39.6833 40.6753 41.6922 42.7344
CODE ENFORCEMENT OFFICER III 41.6342 42.6752 43.7420 44.8355 45.9565 47.1053
CS&W OPERATOR IN TRAINING 24.1640 24.7675 25.3866 26.0212 26.6717 27.3383
CS&W OPERATOR I 31.8867 32.6839 33.5011 34.3385 35.1969 36.0769
CS&W OPERATOR II 36.9266 37.8498 38.7959 39.7658 40.7600 41.7789
General Services - Teamsters Union Local No. 252 and Mason County 2026-2028 Collective Bargaining Agreement
Page 44
CS&W OPERATOR III 41.3545 42.3880 43.4480 44.5341 45.6476 46.7888
DATA BASE TECHNICIAN 28.1771 28.8813 29.6037 30.3436 31.1021 31.8795
ENIVIORNMENTAL HEALTH SPECIALIST * 31.9408 32.7598 33.5997 34.4613 35.3450 36.2286
ENVIORNMENTAL HEALTH SPECIALIST SR * 36.2288 37.1345 38.0627 39.0143 39.9898 40.9894
FINANCIAL ANALYST (TEAMSTERS) 30.9238 31.6971 32.4896 33.3018 34.1344 34.9878
FINANCIAL ANALYST SR (TEAMSTERS) 35.0084 35.8837 36.7809 37.7002 38.6428 39.6089
ACCOUNTING TECHNICIAN 26.4308 27.0914 27.7688 28.4629 29.1746 29.9040
ACCOUNTING TECHNICIAN SR 29.0616 29.7882 30.5329 31.2958 32.0785 32.8804
PROGRAM SUPPORT TECHNICIAN 31.9572 32.7562 33.5751 34.4143 35.2748 36.1567
FIRE MARSHAL 37.4684 38.4052 39.3654 40.3496 41.3581 42.3921
LABORATORY SPECIALIST 27.9277 28.6258 29.3415 30.0751 30.8269 31.5976
MAINTENANCE I 20.0878 20.5898 21.1045 21.6321 22.1731 22.7275
MAINTENANCE II 25.7742 26.4184 27.0790 27.7559 28.4500 29.1611
MAINTENANCE III 28.9158 29.6389 30.3798 31.1393 31.9177 32.7158
MAINTENANCE IV 33.2534 34.0848 34.9370 35.8104 36.7058 37.6234
OFFICE SPECIALIST 26.9031 27.5755 28.2649 28.9718 29.6960 30.4384
PARKS & FACILITIES SCHEDULER 24.1170 24.7203 25.3383 25.9717 26.6209 27.2865
PERMIT SPECIALIST 29.3412 30.0745 30.8266 31.5971 32.3871 33.1971
PERMIT COORDINATOR 32.2753 33.0820 33.9092 34.7569 35.6257 36.5167
PLANNER ASSOCIATE* 32.6063 33.4213 34.2567 35.1134 35.9909 36.8910
PLANNER SENIOR* 39.3498 40.3334 41.3418 42.3753 43.4345 44.5206
PLANS EXAMINER 37.7712 38.7152 39.6833 40.6753 41.6922 42.7344
SOLID WASTE ATTENDANT 22.9641 24.0487 24.6498 25.2661 25.8978 26.5453
SOLID WASTE OPERATOR 27.4341 28.7987 29.5187 30.2567 31.0132 31.7884
WATER QUALITY TECHNICIAN 19.8231 20.3187 20.8267 21.3475 21.8809 22.4279
SEASONAL MAINTENANCE WORKER 17.8221
2028 WAGES
Effective January 1, 2028, the salary schedule in effect immediately prior to the General Wage Increase (GWI)
shall be adjusted by applying the GWI percentage to each step of the schedule.
The resulting salary schedule shall reflect the compounding effect of negotiated increases and shall be the
operative salary schedule as reflected by the County’s HRIS Payroll System for all purposes under this
Agreement.
The Parties agree that the purpose of General Wage Increases is to adjust the salary schedule as a whole
and not to preserve or enhance internal step differentials.
Any minor variation in step-to-step percentages resulting from compounding or rounding shall not constitute
wage compression or a contract violation.
• Advancement from step to step occurs on annual anniversary date.
• Maintenance III & IV: 2% Market Rate Adjustment.
• Associate & Senior Planner: 2% Market Rate Adjustment.
• Solid Waste Attendant: 2.5% Market Rate Adjustment.
• Solid Waste Operator: 2% Market Rate Adjustment.
Note: Figures are rounded and will vary slightly in MUNIS because it calculates out four (4) decimal places.
*Upon successful succession to top step, will automatically move to Senior Classification.
General Services - Teamsters Union Local No. 252 and Mason County 2026-2028 Collective Bargaining Agreement
Page 45
Effective 1/1/2028 - 2.00% General Wage Increase
& Market Rate Adjustments listed above STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 STEP 6
JOB TITLE / CLASSIFICATION
BUILDING INSPECTOR I 30.0902 30.8422 31.6135 32.4038 33.2137 34.0440
BUILDING INSPECTOR II 33.4521 34.2885 35.1458 36.0243 36.9248 37.8480
BUILDING INSPECTOR III 38.5266 39.4896 40.4770 41.4889 42.5260 43.5891
BUILDING INSPECTOR IV 42.4669 43.5287 44.6168 45.7322 46.8756 48.0474
CODE ENFORCEMENT OFFICER I 33.4521 34.2885 35.1458 36.0243 36.9248 37.8480
CODE ENFORCEMENT OFFICER II 38.5266 39.4896 40.4770 41.4889 42.5260 43.5891
CODE ENFORCEMENT OFFICER III 42.4669 43.5287 44.6168 45.7322 46.8756 48.0474
CS&W OPERATOR IN TRAINING 24.6473 25.2629 25.8943 26.5416 27.2051 27.8851
CS&W OPERATOR I 32.5244 33.3376 34.1711 35.0253 35.9008 36.7984
CS&W OPERATOR II 37.6651 38.6068 39.5718 40.5611 41.5752 42.6145
CS&W OPERATOR III 42.1816 43.2358 44.3170 45.4248 46.5606 47.7246
DATA BASE TECHNICIAN 28.7406 29.4589 30.1958 30.9505 31.7241 32.5171
ENIVIORNMENTAL HEALTH SPECIALIST * 32.5797 33.4150 34.2717 35.1506 36.0519 36.9532
ENVIORNMENTAL HEALTH SPECIALIST SR * 36.9534 37.8772 38.8239 39.7946 40.7897 41.8092
FINANCIAL ANALYST (TEAMSTERS) 31.5423 32.3310 33.1394 33.9679 34.8171 35.6876
FINANCIAL ANALYST SR (TEAMSTERS) 35.7085 36.6014 37.5166 38.4543 39.4156 40.4011
ACCOUNTING TECHNICIAN 26.9595 27.6332 28.3241 29.0322 29.7580 30.5021
ACCOUNTING TECHNICIAN SR 29.6429 30.3839 31.1436 31.9218 32.72 33.5379
PROGRAM SUPPORT TECHNICIAN 32.5963 33.4113 34.2466 35.1026 35.9804 36.8798
FIRE MARSHAL 38.2178 39.1733 40.1528 41.1566 42.1853 43.2399
LABORATORY SPECIALIST 28.4862 29.1983 29.9283 30.6766 31.4435 32.2295
MAINTENANCE I 20.4896 21.0016 21.5266 22.0647 22.6165 23.1821
MAINTENANCE II 26.2897 26.9467 27.6206 28.3109 29.0190 29.7443
MAINTENANCE III 30.0841 30.8362 31.6071 32.3974 33.2071 34.0374
MAINTENANCE IV 34.5967 35.4618 36.3486 37.2572 38.1888 39.1433
OFFICE SPECIALIST 27.4411 28.1270 28.8302 29.5513 30.2900 31.0472
PARKS & FACILITIES SCHEDULER 24.5993 25.2147 25.8450 26.4912 27.1532 27.8322
PERMIT SPECIALIST 29.9280 30.6760 31.4431 32.2290 33.0348 33.8610
PERMIT COORDINATOR 32.9208 33.7436 34.5874 35.4521 36.3382 37.2470
PLANNER ASSOCIATE* 33.9236 34.7714 35.6407 36.5319 37.4449 38.3814
PLANNER SENIOR* 40.9395 41.9628 43.0120 44.0873 45.1895 46.3193
PLANS EXAMINER 38.5266 39.4896 40.4770 41.4889 42.5260 43.5891
SOLID WASTE ATTENDANT 24.009 25.1429 25.7714 26.4157 27.0761 27.7531
SOLID WASTE OPERATOR 28.6824 30.1090 30.8618 31.6334 32.4243 33.2348
WATER QUALITY TECHNICIAN 20.2196 20.7250 21.2432 21.7744 22.3186 22.8765
SEASONAL MAINTENANCE WORKER 18.1785
General Services - Teamsters Union Local No. 252 and Mason County 2026-2028 Collective Bargaining Agreement
Page 46
APPENDIX B– MOU HEALTH BENEFIT REOPENER
MEMORANDUM OF UNDERSTANDING BETWEEN
Mason County
AND
Teamsters Local No. 252
Medical, Dental, and Vision Insurance Opener
No later than June 30, 2027, the parties shall meet for the limited purpose of discussing the Union’s
medical, dental, and vision insurance options.
The Union may submit a written request to:
1. Participate in the Public Employees Benefits Board (PEBB) Full Medical, Dental, and Vision
Plan, as supported by the County; or
2. Obtain coverage through a Union-sponsored medical plan, which approval shall be at the
County’s sole discretion.
Any insurance plan approved and selected under this section shall become effective January 1
following the applicable Open Enrollment period and only if all administrative, statutory, and
contractual requirements are satisfied.
The Union shall have a one-time opportunity, exercisable only prior to June 30, 2027, to elect a
change from the existing plan to a non-PEBB, Union-sponsored medical plan, subject to County
approval and administrative feasibility. This shall be the Union’s sole opportunity during the term of
this Agreement to select a plan other than PEBB.
In each contract year, the Union may submit a written request, prior to June 30, to convert to the
PEBB Full Medical, Dental, and Vision Plan, subject to County approval and administrative
feasibility. The County shall have no obligation to approve any such request. If approved and
implemented, participation in the PEBB Full Medical, Dental, and Vision Plan shall be irrevocable
for the remainder of the Agreement term and shall not be subject to reopening, modification,
substitution, or reversion to any other plan.
Under no circumstances shall the County’s contribution toward medical, dental, or vision insurance
exceed the contribution rate expressly established in this Agreement.
General Services - Teamsters Union Local No. 252 and Mason County 2026-2028 Collective Bargaining Agreement
Page 47
APPENDIX C– MOU TRUST CONTRIBUTION RATE
MEMORANDUM OF UNDERSTANDING BETWEEN
Mason County
AND
Teamsters Local No. 252
Retirement and Teamsters Pension Contribution Rate
As agreed in Article 17.2 the COUNTY shall continue to make payments to the Western Conference
of Teamsters Pension Trust Fund to the account of each member of this bargaining unit based on
monthly computations. Monthly Computations shall be as follows:
Year Employer Contribution Rate
2026 amount equal to fifty cents ($0.50) per hour for each hour for which compensation was paid.
2027 amount equal to fifty cents ($0.50) per hour for each hour for which compensation was paid.
2028 amount equal to fifty cents ($0.50) per hour for each hour for which compensation was paid.
Employees may collectively elect, by a vote of the bargaining unit members, to divert all or part of
their annual cost-of-living increase and/or part of their current base wage into the Western
Conference of Teamsters Pension Trust. Any monies diverted from the annual cost-of-living
increase shall include, in the calculation of the diversion, all Employer roll-up costs.
Employer agrees to remit the following amounts (based upon Employee’s payroll diversion) to the
Western Conference of Teamsters Pension Trust on account of each member of the bargaining unit
(through Employee payroll diversion) for each hour for which compensation is paid. The hourly
contribution rate shall be as follows:
Year Employee Payroll Diversion Rate
2026 amount equal to twenty-five cents ($0.25) per hour for each hour for which compensation was paid.
2027 amount equal to twenty-five cents ($0.25) per hour for each hour for which compensation was paid.
2028 amount equal to twenty-five cents ($0.25) per hour for each hour for which compensation was paid.
The total contribution rate as shown in the tables above shall be seventy-five cents ($0.75) per hour
paid. Such contributions shall be remitted in a single lump sum payment no later than ten (10)
calendar days following the last business day of each month. The Employer agrees to comply with
all rules and procedures established by the Trustees of the Trust Fund for the purpose of
determining the hours for which contributions are required, ensuring the prompt and orderly
collection of contributions, and accurately reporting and recording the hours worked and amounts
contributed on behalf of each bargaining unit member. Failure to remit the required contributions
within the time specified herein shall constitute a material breach of this Agreement.
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No.
From: Travis Adams Ext:ك530
Department: Support Services Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): 03/02/2026 Agenda Date(s): 03/17/2026
Internal Review: ☐ Finance ☐ Human Resources ☒ Legal ☐ IT ☐ Risk ☐ Other
(Please ensure proper internal review channels have been followed, this is the responsibility of the
requesting Department)
Item:
Indigent Defense Caseload Standard Compliance Resolution
Background/Executive Summary:
The Washington State Supreme Court adopted new Standards of Indigent Defense that took effect January
1, 2026. It drastically cuts the caseloads that county public defense attorneys are allowed to carry.
The Standards allow for phased implementation at a minimum of 10% annual difference (reduction) for
the next 10 years. This resolution would commit Mason County to meet or exceed that expectation until
full compliance is achieved.
Associated Costs/Budget Impact (amount, funding source, budget amendment, etc.):
To be determined based on staffing needs to compete with lower standards for caseloads.
Public Outreach:
N/A
Requested Action:
Approve Resolution committing compliance with the new Indigent Defense standards
Attachment(s):
Indigent Defense Caseload Standard Compliance Resolution
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No.
From: Kell Rowen Ext: 286
Department: Community Development Briefing: ☒
Action Agenda: ☒
Public Hearing: ☒
Special Meeting: ☐
Briefing Date(s): February 9, 2026 Agenda Date(s): February 17 & March 17, 2026
Internal Review: ☐ Finance ☐ Human Resources ☒ Legal ☐ IT ☐ Risk ☐ Other
(This is the responsibility of the requesting Department)
Item: Rezone two parcels totaling 2.63 acres, from Commercial Industrial (CI) to Neighborhood
Residential (NR) in the Shelton UGA.
Background/Executive Summary: The proposal is to rezone two parcels (32007-11-90110, and 32007-
11-90112) from Commercial Industrial (CI) to Neighborhood Residential (NR). The subject properties are
in Shelton UGA and directly adjacent existing NR zoning to the north.
The property has been in residential use since 1979 and predates zoning. The applicant wishes to expand
the residential use and does not plan to convert it to commercial use in the future.
The Planning Advisory Commission (PAC) recommended unanimous approval of the rezone at their
January 26, 2026, meeting.
Budget Impact (amount, funding source, budget amendment, etc.): N/A
Public Outreach: All property owners within 300 feet of the subject parcel were notified by mail, on
November 3, 2025, informing them of the proposal to rezone the properties. In addition, Public Notice of
the PAC public hearing was published in the Mason Shelton Journal on November 6 and 13, 2025. The
Public Notice was posted onsite on November 7, 2025. The Public Hearing with the PAC held on
November 17, 2025, was continued to December 15, 2025, and again to January 26, 2026, because of a
lack of a quorum.
This meeting of the BOCC to brief was advertised on the home page of the Mason County website and
subsequent requests for action will also be advertised on the home page under the corresponding agenda
as well as the Mason Shelton Journal on March 5 and 12, 2026.
Requested Action: Approval to rezone two parcels, parcel no. 32007-11-90110 and 32007-11-90112,
totaling 2.63 acres, from Commercial Industrial (CI) to Neighborhood Residential (NR) in the Shelton
Urban Growth Area (UGA).
Attachment(s): Staff Report
MC Case: AFA2025-00001
615 W. Alder Street ⧫ Shelton, WA 98584 1
360.427.9670 ext. 352 | masoncountywa.gov
STAFF REPORT
SUMMARY OF PROPOSAL & BACKGROUND
APPLICANT
Leslie D. Smith
P.O. Box 862
Shelton, WA 98584
The applicant submitted a complete rezone application to the Mason County Permit Assistance
Center on July 23, 2025. The proposal included four parcels, three of which were combined into one
parcel, totaling approximately 2.63 acres. The applicant, who owns all subject parcels, seeks to
change the zoning from Commercial Industrial (CI) to Neighborhood Residential (NR) within the
Shelton Urban Growth Area (UGA).
PROPOSAL
The proposal is to rezone two parcels (32007-11-90110, and 32007-11-90112) from Commercial
Industrial (CI) to Neighborhood Residential (NR). The subject properties are in the Shelton UGA and
directly abut existing Neighborhood Residential zoning to the north.
The property has been in residential use since 1979 and predates zoning. The applicant wishes to
expand the residential use and does not plan to convert it to commercial use in the future.
PARCEL INFORMATION
Parcel No. 32007-11-90110, and 32007-11-90112: The approximate acreage requested for rezone is
2.63 acres.
Applicant Proposal: Rezone of two parcels 32007-11-90110, 32007-11-
90112 (formerly four parcels including 32007-11-90030 & -90040); totaling
approximately 2.63 acres from Commercial Industrial (CI) to
Neighborhood Residential (NR) in the Shelton UGA.
Department: Community Development – Planning
Staff Contact(s):
Kell Rowen, Director
Ext. 286 or krowen@masoncountywa.gov
Date: March 17, 2026
Action Requested at this Meeting: Review rezone request, PAC
recommendation, public testimony and approve the rezone.
MC Case: AFA2025-00001
615 W. Alder Street ⧫ Shelton, WA 98584 2
360.427.9670 ext. 352 | masoncountywa.gov
ZONING INFORMATION
PROPOSED ZONING DESIGNATION:
NEIGHBORHOOD RESIDENTIAL (NR)
The neighborhood residential district (NR) is designed to provide for a variety of housing types
throughout the Shelton UGA while maintaining neighborhood definition. The regulations are
intended to permit flexibility in the arrangement of structures on th e site in order to encourage
good architectural design, ensure adequate light and air, and allow compatible development of
uses.
CURRENT ZONING DESIGNATION:
COMMERCIAL -INDUSTRIAL (CI)
This designation provides for light manufacturing, flex space, research and development, and
limited retail and service uses that support the industrial uses in the zone. This Commercial -
Industrial mixed area should be buffered from residential uses throug h the provision of adequate
mitigation, including landscaping, as a part of site plans for these higher intensity uses. In addition,
to lessen traffic congestion that may be created by these uses, the Commercial -Industrial District
shall be located in areas directly accessible to the arterial and transportation systems of the county.
This limitation is not intended to restrict access to local roads from private parcels.
CURRENT SURROUNDING ZONING:
NORTH: Neighborhood Residential (NR)
EAST: Commercial Industrial (CI)
SOUTH: Commercial Industrial (CI)
WEST: City of Shelton
ANALYSIS
Mason County Code Section 17.05.080(a) provides eight criteria for evaluating rezone requests. Each
is addressed below:
1. Development allowed by the proposed rezone designation shall not damage public
health, safety and welfare.
Staff finds this criterion is satisfied. The proposed rezone will not adversely affect public
health, safety, or welfare. The Neighborhood Residential designation is compatible with
adjacent residential development to the north and will reduce potential land use conflicts
with industrial operations.
MC Case: AFA2025-00001
615 W. Alder Street ⧫ Shelton, WA 98584 3
360.427.9670 ext. 352 | masoncountywa.gov
2. The zone designation shall be consistent with the Mason County Comprehensive Plan,
Development Regulations, and other County ordinances, and with the Growth
Management Act; and that designation shall match the characteristics of the area to
be rezoned better than any other zone designation.
This criterion is met. The proposal aligns with the Mason County Comprehensive Plan and
Shelton UGA policies, which encourage compatible residential growth in designated urban
areas.
3. No rezone shall be approved if, either by itself or together with other rezoning and/or
development, whether actual or potential, the cumulative impacts of such zoning
would be to materially increase sprawling, low-density rural development, or to
significantly increase uses incompatible with resource-based uses in the vicinity.
The rezone is located entirely within the UGA and will not contribute to rural sprawl. Staff
finds this criterion satisfied.
4. No rezone to more intensive land use shall be approved if, either by itself or together
with other rezoning and/or development, whether actual or potential, the cumulative
impacts of such zoning would be to materially increase demand for urban services in
rural areas, including but not limited to streets, parking, utilities, fire protection,
police, and schools.
Not applicable. The proposal is within the Shelton UGA, where urban services are planned
and available.
5. No rezone to more intensive land use shall be approved if, either by itself or together
with other rezoning and/or development, whether actual or potential, the cumulative
impacts of such zoning would be to materially interfere with the Growth Management
Act goal to encourage development in urban areas where adequate public services
and facilities exist or can be provided in an efficient manner.
This criterion is met. The rezone represents a downzone from Commercial Industrial to a
less intensive residential use and supports growth where public services exist.
6. No rezone to more intensive land use shall be approved if, either by itself or together
with other rezoning and/or development, whether actual or potential, the cumulative
impacts of such zoning would be to materially interfere with the Growth Management
Act goal to encourage retention of open space, to conserve fish and wildlife habitat,
and generally to protect the environment, including air and water quality.
Staff finds this criterion is satisfied as this is a downzone. The rezone will not materially
interfere with GMA goals to conserve open space or protect fish, wildlife, and water quality.
MC Case: AFA2025-00001
615 W. Alder Street ⧫ Shelton, WA 98584 4
360.427.9670 ext. 352 | masoncountywa.gov
The site contains no mapped critical areas. Applicable development regulations will continue
to protect environmental resources.
7. No rezone to more intensive land use shall be approved if, either by itself or together
with other rezoning and/or development, whether actual or potential, the cumulative
impacts of such zoning would be to create pressure to change land use designations o f
other lands or to increase population growth in rural areas as projected in the Mason
County Comprehensive Plan.
This criterion is met as this is a downzone. The proposal is consistent with adjacent
residential zoning and will not create pressure for additional rezones outside the UGA.
8. These criteria shall not be construed to prevent corrective rezoning of land
necessitated by clerical error or similar error of typography or topography committed
in the original zoning of such land.
Not applicable. This request is not for correction of a mapping or clerical error.
NOTIFICATION & COMMENT
STATE ENVIRONMENTAL PROTECTION ACT (SEPA)
A non-project SEPA checklist was prepared by staff. A Determination of Non -Significance (DNS) was
issued on November 4, 2025, with the comment period closing on November 18, 2025. No
comments have been received to date.
PUBLIC NOTIFICAT I ON
All property owners within 300 feet of the subject parcels were notified by mail on November 3,
2025. Public notice of the PAC hearing was published in the Shelton-Mason County Journal on
November 6 and 13, 2025, and on-site posting occurred on November 7, 2025. Public notice of the
BOCC meeting was published in the Shelton-Mason County Journal on March 5 and 12, 2026.
PUBLIC COMMENTS
No public comments were received at the time of this report. Any comments received prior to the
hearing will be provided to the BOCC.
RECOMMENDATION
OPTIONS FOR ACTION:
1. Approval of the proposal as the applicant has requested.
MC Case: AFA2025-00001
615 W. Alder Street ⧫ Shelton, WA 98584 5
360.427.9670 ext. 352 | masoncountywa.gov
2. Denial of the proposal.
3. Remand to Planning Advisory Commission for additional consideration.
REQUESTED ACTION
Based on the analysis provided above, staff finds that the proposal is consistent with the Mason
County Comprehensive Plan, the Shelton UGA zoning framework, and the applicable rezone criteria
in MCC 17.05.080(a).
Staff recommend that the Board of County Commissioners vote to approve the rezone request
as submitted by the applicant.
ATTACHMENTS
• Application
• Current Zoning Map
• Vicinity Map
• SEPA DNS and Checklist
• Notice of Hearing
• Property owners within 300' who received notice by mail
• Ordinance
Mason County WA GIS Web Map
Source: Esri, Vantor, Earthstar Geographics, and the GIS User Community
County Boundary
No Filled
Site Address (Zoom in to 1:3,000)
Tax Parcels (Zoom in to 1:30,000)
Road Name Labels (Zoom to 1:100,000)
2/9/2026, 3:23:26 PM
0 0.01 0.030.01 mi
0 0.03 0.050.01 km
1:1,023
Mason County disclaims accuracy, reliability, or timeliness of website info, not liable for losses from reliance on it. https://www.masoncountywa.gov/disclaimer.php
Mason County WA GIS Web Map Application
Mason County WA GIS Web Map
Source: Esri, Vantor, Earthstar Geographics, and the GIS User Community
County Boundary
No Filled
Tax Parcels (Zoom in to 1:30,000)
Road Name Labels (Zoom to 1:100,000)
Railroads (Zoom to 1:200,000)
Roads
Federal
State
County
City
Private
Green Diamond
US Forest Service
Shelton UGA Zoning
Airport Industrial
2/9/2026, 3:25:44 PM
0 0.1 0.20.05 mi
0 0.2 0.40.1 km
1:8,187
Mason County disclaims accuracy, reliability, or timeliness of website info, not liable for losses from reliance on it. https://www.masoncountywa.gov/disclaimer.php
Mason County WA GIS Web Map Application
ORDINANCE NUMBER __________
AMENDMENT TO MASON COUNTY SHELTON UGA MAP
SMITH REZONE
ORDINANCE Mason County Shelton Urban Growth Area (UGA) Map (rezone) under the
authority of RCW 36.70A.
WHEREAS, the Washington State Growth Management Act (RCW 36.70A.130) requires each
county, including Mason County, to take legislative action to review and revise its
comprehensive plan and development regulations to ensure that the plan and regulations
continue to comply with the requirements of the Act; and
WHEREAS, the County needs to address certain requests for comprehensive plan and zoning
changes to meet the goals and requirements of Chapter 36.70A RCW (Growth Management
Act); and
WHEREAS, Leslie Smith, owner of real property in Mason County known as parcels 32007-11-
90110 and 32007-11-90112, has requested a zoning change of the properties from
Commercial Industrial (CI) to Neighborhood Residential (NR); and
WHEREAS, on November 17, 2025, the Mason County Planning Advisory Commission held a
public hearing to consider the amendment; and
WHEREAS, in absence of a quorum in November, the hearing was continued to December 15,
2025; and
WHEREAS, in absence of a quorum in December, the hearing was continued to January 26,
2026, where the rezone request passed with a unanimous motion to recommend approval of
said rezone; and
WHEREAS, the Board of County Commissioners considered the requested rezone at a duly
advertised public hearing on March 17, 2026; and
WHEREAS, the Board of County Commissioners took public testimony from interested parties,
considered all the written and oral arguments, testimony and comments presented; and
WHEREAS, the Board of County Commissioners also considered the Staff Report and
recommendations of the Mason County Planning Advisory Commission; and
WHEREAS, the Board of County Commissioners finds that the proposed amendment to the
Shelton UGA Map complies with all applicable requirements of the Growth Management Act,
2
the Comprehensive Plan, and the Mason County Code, and that it is in the best public interest;
and
BE IT HEREBY ORDAINED, the Mason County Board of Commissioners hereby approves and
ADOPTS amendment to the Mason County Shelton UGA Map rezoning parcels 32007-11-
90110 and 32007-11-90112 from Commercial Industrial (CI) to Neighborhood Residential (NR).
DATED this ____ day of _____________ 2026.
ATTEST:
________________________________
McKenzie Smith, Clerk of the Board
APPROVED AS TO FORM:
________________________________
Tim Whitehead, Chief DPA
BOARD OF COUNTY COMMISSIONERS
MASON COUNTY, WASHINGTON
____________________________________
Pat Tarzwell, Chair
____________________________________
Sharon Trask, Commissioner
____________________________________
Randy Neatherlin, Commissioner
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No.
From: Melissa Casey Ext: 404
Department: Public Health Briefing: ☒
Action Agenda: ☐
Public Hearing: ☒
Special Meeting: ☐
Briefing Date(s): 2/9/26 Agenda Date(s): 2/17/26, 3/3/26
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other
(Please ensure proper internal review channels have been followed, this is the responsibility of the
requesting Department)
Item: 5-Year Local Homeless Housing Plan (2025-2030)
Background/Executive Summary:
Washington state law requires local governments to develop a five-year local homeless housing plan that
provides goals, strategies, activities, performance measures, and timelines to eliminate homelessness
within the county. A public hearing was held on December 9th, 2025, to receive public comment on the
draft plan; the hearing was continued to a later date pending revisions to the plan. Public Health requests
that the public hearing be scheduled for Tuesday, March 3rd, to take public comment on the revised draft
and consider the plan for adoption. The final plan is aligned with all requirements named in the
Department of Commerce 2025-2030 Local Homeless Housing Plan Guidance. The Department of
Commerce has granted an extension for Mason County to adopt the plan through March 31st, 2026.
Associated Costs/Budget Impact (amount, funding source, budget amendment, etc.):
N/A
Public Outreach:
Public hearing held 12/9/25
Requested Action:
Approval to adopt the 5-Year Local Homeless Housing Plan (2025-2030).
Attachment(s):
2025-2030 Local Homeless Housing Plan Guidance
Local Plan Elements Checklist
Revised Local Homeless Housing Plan 2025-2030
Notice of Public Hearing
1
2025-2030 Washington State, Local Homeless Housing Plan:
Local Plan Elements Checklist
Background
The Local Homeless Housing Plans Guidance from Commerce outlines multiple Requirements for
Communities to develop their 2025-2030 Local Plans. Communities may utilize this Local Plan Elements
Checklist to check that their plans have met all of the Requirements named in the guidance.
The Types of Requirements Include :
• Required Processes that must be followed in developing the Plan
• Required Components that must be documented in the Plan
• Required Reporting about the Plan and local progress.
Communities W riting New Plans
Communities drafting new Local Plans may use this worksheet to plan and track their progress in meeting
core milestones of new plan development.
Communities U sing Existing Plans
Communities utilizing existing Local Plans may use this worksheet to confirm their existing plans followed
all required processes and contain all required components of the local guidance. Communities using
existing plans can review and consider whether it is appropriate to pursue an addendum to existing plans
in order to meet local guidance requirements.
Contact Information for Technical Assistance
The main document for reference is the Local Plan Guidance, as provided by Commerce:
Local Plan Guidance
For questions and/or TA requests, please reach out to WAlocalplan@homebaseccc.org.
2
Local Plan Elements Checklist – Required Processes
Required Processes
Requirement Core Elements Completed
Notice of Plan Development Notice of Plan development is published on local government
website.
Notice of Plan development is published on local government
social media.
Notice of Plan development includes expected date of
adoption by local government.
Key Stakeholder Participation
and Collaboration
The Two Largest Cities are participating in the local planning
processes. OR There is a Coordinated City Local Plan.
Additional stakeholders named in the Guidance received
notice and invitations to participate in the local planning
process. (See guidance for full listing of minimum required
stakeholders to invite for participation.)
The list of all representatives and their participation are
included in the Final Plan.
Participants qualifying as low-income or having lived
experience were offered compensation, closely following
State Office of Equity guidelines.
Notice of Public Hearing Notice of public hearing was published at least 30 days in
advance of the Plan approval.
-Notice was shared in the local newspaper
-Notice was shared on the local government website
-Notice was shared on the local government socials
-Good faith effort was made to distribute the Notice to
people who’ve experienced homelessness and housing
instability.
Public Hearing was held, either at the adoption meeting or
before.
3
The Final Plan documents good faith efforts to distribute the
Notice to people who’ve experienced homelessness and
housing instability.
Plan Finalization and
Adoption
Final Plan adopted by the relevant local authority, following
relevant local procedures.
Final Plan submitted to Commerce no later than December
2025.
4
Local Plan Elements Checklist – Required Components
Required Components
Requirement Core Elements Completed
Planning Period The plan period covers 2025-2030, unless otherwise
approved in writing by Commerce.
Plan Objectives All five State Objectives, at minimum, are named in the
Final Plan
- Objective 1: Promote an equitable, accountable and
transparent homeless crisis response system.
- Objective 2: Strengthen the homeless service provider
workforce.
- Objective 3: Prevent episodes of homelessness whenever
possible.
- Objective 4: Prioritize assistance based on the greatest
barriers to housing stability and greatest risk of harm.
- Objective 5: Seek to house everyone in a stable setting that
meets their needs.
All Objectives, at minimum, include:
-Strategies or Actions to meet the Objective
-Timelines for Completion
-Measures of Success/Performance
5
Local Plan Elements Checklist – Required Components
Required Components
Requirement Core Elements Completed
Estimates of Service Levels In the plan are estimates of local activities and investments
according to HMIS project type and funding source are
included in the plan.
Survey of Fund Sources for
Homeless Housing Assistance
Programs and Capital Projects
In the plan is a table listing of all fund sources (actual or
potential) available to the local government and Homeless
Housing Taskforce that could be used for homeless housing
and assistance. To include, at minimum: Fund Source, Source,
Status, Allowable Uses, Amount Received SFY24,
Actual/Projected Received SFY25. (See guidance for full
listing of minimum required fund sources to itemize.)
Estimates of Permanent and
Emergency Housing Needs
In the plan is an estimate of permanent and emergency
housing needs which corresponds to estimates created using
the Housing All Planning Tool (HAPT) following the latest
Growth Management Act (GMA) guidance and statutes.
-Includes estimate of future Permanent Housing needs for
households making 0-30% of the Area Median Income (AMI)
-Includes estimate of future Permanent Housing need
operated as a Permanent Supportive Housing model for
households making 0-30% of the AMI
-Includes estimate of future Emergency Housing need (i.e.,
emergency shelter and emergency housing)
-Estimates are made through at least the 5-year period of the
plan
-Estimates may include the full 20-year projection of needed
housing units provided by Commerce (optional)
(optional)
The estimates were developed in collaboration with Local
Providers.
The estimates were developed in collaboration with Local
Comprehensive Planners.
6
Prioritization Criteria of
Homeless Housing Capital
Projects
(applicable if the plan identifies
actions related to the pre-
development, development, or
construction of homeless housing
capital projects)
The plan identifies guiding principles for all projects (such as
consistency with local plans, comprehensive plans, zoning,
etc.)
(if
applicable)
The plan includes criteria and procedure used to evaluate
prospective homeless housing capital projects.
-The evaluation criteria must include all relevant factors that
the HHTF and local government will take into consideration
when prioritizing projects for public investment.
Documentation of Public
Engagement
The local plan includes a record of public engagement and
outreach efforts that supported its development and
finalization.
7
Local Plan Elements Checklist – Required Reporting
Required Reporting
Requirement Core Elements Completed
Annual Report on the Local
Plan
-due in December 2025
Report describes ‘Current Condition of Homelessness’ in the
jurisdiction.
Report describes ‘Performance in Meeting the Goals’ in the
Local Homeless Housing Plan.
Report describes ‘Significant Changes’ to the Local Homeless
Housing Plan, if any.
(optional)
Annual Report on
Expenditures
-due in December 2025
A report that includes information on all local government’s
homelessness spending from all sources, by project, during
the state fiscal year.
Local Plan Elements Checklist – Additional Requirements for those using Existing Plans
Requirements for those communities using existing plans
Requirement Core Elements Completed
Local adoption of either of the
two alternatives to meet state
guidance requirements.
Alternative 1: Develop and publish written explanations
mapping the current local plan language and structure to the
requirements in the guidance; OR
(optional)
OR
Alternative 2: Adopt addendum that incorporates the
requirements from the local plan guidance into the existing
local plan. The addendum adoption must follow all the
process requirements for a plan, as outlined above.
(optional)
8
Local Plan Elements Checklist – Required Participation Checklist
Homeless Housing Taskforce (HHTF) Composition Requirement
Homeless Housing Taskforce Member Completed
A representative of the county
A representative of the largest city located within the county
At least one homeless or formerly homeless person
A representative of a private nonprofit organization with experience in low-
income housing (if feasible)
Minimum Stakeholder Engagement Requirement
Must Engage Completed
Two largest Cities (required Participation OR see Alternative Below)
Must Invite Completed
Individuals with lived experience of homelessness (not including those already
participating as members of the local HHTF)
A representative of a Behavioral Health Administrative Service Organization OR a
Managed Care Organization
A representative from a By and For organization within the local government's
jurisdiction (Commerce may grant an exemption if a local government cannot
fulfill this requirement)
Emergency shelter operators
Domestic violence/sexual assault shelter and housing providers
Homeless outreach providers
Rental subsidy administrators
9
Permanent Supportive Housing providers and operators
Coordinated entry staff
Two Largest Cities Alternative - Coordinated City Local Plan (optional)
Additional Processes to Confirm Completed
Cities have asserted responsibility for homelessness response pursuant to RCW
43.185C. 160
Cities have elected to prepare their own local plan separate from the county or
multi-county plan
Cities have coordinated with and included representatives of the local
government coordinating the county or multi-county homeless response in the
development of the city's local plan prior to its adoption.
Cities must still submit to Commerce the Coordinated City Local Plan no later
than December 2025.
2.0
1 2025-2030 LOCAL HOMELESS HOUSING PLAN GUIDANCE
2025-2030 Local Homeless Housing Plan Guidance
Table of Contents
Table of Contents .................................................................................................................................................................... 1
Background ............................................................................................................................................................................... 1
Research, evaluations, and reports to inform local plans ............................................................................................. 2
Requirements ........................................................................................................................................................................... 3
Components........................................................................................................................................................................... 3
Process ................................................................................................................................................................................... 5
Reporting ................................................................................................................................................................................... 7
Annual report on the local plan ........................................................................................................................................... 7
Annual report on expenditures ........................................................................................................................................... 7
Glossary ..................................................................................................................................................................................... 8
Background
Washington state law requires that each local homeless housing task force develop and recommend to its
local government legislative authority a five-year local homeless housing plan ("local plan") for its jurisdictional
area.1 The local plan provides goals, strategies, activities, performance measures and timelines to eliminate
homelessness within the entire county.2
The local plan must be consistent with this local plan guidance issued by the Department of Commerce
(Commerce).3 Commerce last published guidance for the planning period 2019-2024 in December 2018. In
preparation for the next planning cycle, Commerce has prepared this guidance for counties, cities and local
homeless housing task forces to support alignment between state and local homeless housing efforts.
Beginning October 2024 through June 2026, Commerce has contracted with a consultant to provide support
and technical assistance to local governments with preparing their local plans in accordance with this
guidance. Commerce also has funding available for local governments who would like to engage a consultant
to assist in developing or updating their local plans.
There are several ways to meet the local homeless housing plan requirement:
Develop a new local plan consistent with this state guidance
1 RCW 43.185C.050, https://app.leg.wa.gov/RCW/default.aspx?cite=43.185C.050
2 RCW 43.185C.080 provides additional requirements when a city asserts responsibility for homeless response within its borders, and
does not intend to adopt the county plan to guide its response efforts, https://app.leg.wa.gov/RCW/default.aspx?cite=43.185C.080
3 RCW 43.185C.160, https://app.leg.wa.gov/RCW/default.aspx?cite=43.185C.160
Housing Division 2025-2030 LOCAL HOMELESS
HOUSING PLAN GUIDANCE
2025-2030 LOCAL HOMELESS HOUSING PLAN GUIDANCE
2
Develop an addendum to an existing plan to fulfill the missing elements required by this state guidance.
An addendum is subject to the "Requirements" included in this guidance.
In cases where the existing local plan uses different language and structure, but is otherwise
consistent, develop a written explanation mapping the current local plan language and structure to this
guidance.
While counties (and applicable cities) may delegate the preparation and adoption of their respective local
plans, they maintain the ultimate responsibility for the homeless housing program with in their borders.4 Where
necessary this guidance clearly delineates between counties and cities. Otherwise, Commerce uses the term
"local government" to refer to:
Any local governmental entity leading the jurisdictional response to homelessness: a county, city, special purpose
district OR any governmental entity leading the jurisdictional response to homelessness via interlocal agreement or
memorandum of understanding.
Research, evaluations, and reports to inform local plans
Commerce encourages local governments to review and reference the following reports, studies, and
evaluations when preparing their local plans. These documents contain recommendations to address
homelessness and housing insecurity applicable to local homeless crisis response systems:
US Interagency Council on Homelessness's Strategic Plan "All In"
William R. Ruckelshaus Center's "Pathways to Housing Security Report" Year 3
"Homeless Service Provider Trauma Study" prepared by Uncommon Bridges (Building Changes)
"Homeless Service Provider Workforce Study" prepared by Uncommon Bridges (Building Changes)
"California Statewide Study of People Experiencing Homelessness", University of California San
Francisco
"Homelessness is a Housing Problem" by Gregg Colburn and Clayton Aldern
SAMSHA evidence based practices documents on Permanent Supportive Housing
SAMHSA catalog of evidence based practices for people experiencing homelessness
Commerce's Permanent Supportive Housing Toolkit- Permanent Supportive Housing “Toolkit” -
Washington State Department of Commerce
"Assessment of the housing needs of American Indians, Alaska Natives and Native Hawaiians in
Washington", report to the Washington State Legislature
4 Ibid.
2025-2030 LOCAL HOMELESS HOUSING PLAN GUIDANCE
3
Requirements
Components
Planning period
The local plan must cover the five-year period from 2025 to 2030, unless otherwise approved in writing by
Commerce.
Plan objectives
The local plan must include the 2024-2029 State Homeless Housing Strategic Plan objectives:
Promote an equitable, accountable and transparent homeless crisis response system
Strengthen the homeless service provider workforce
Prevent episodes of homelessness whenever possible
Prioritize assistance based on the greatest barriers to housing stability and the greatest risk of harm
Seek to house everyone in a stable setting that meets their needs
Local plans may include additional objectives developed by local government and local homeless housing task
forces.
All local plan objectives must have specific strategies or actions to achieve them, timelines for completion and
measures of success or performance.
Note: Please review the 2024-2029 State Homeless Housing Strategic Plan objectives to learn how Commerce
will work to achieve the same objectives.
For local governments that have adopted a new or revised local plan prior to the publication of this guidance,
Commerce requires that local governments:
Develop and publish written explanations mapping the current local plan language and structure to the
requirements in this guidance; OR
Adopt addendum that incorporates the requirements from this guidance into the local plan.
Estimates of service levels
Purpose: To provide baseline information about activities and investments to eliminate homelessness within
the jurisdiction.
The local plan must provide a summary of current investments to address homelessness and housing
instability by project type and by funding source. For this component, the local plan must use HMIS project
type definitions. The local plan must also use an analysis tool prepared by Commerce's consultant based on
the annual Golden Report produced by Commerce for the state fiscal year 2024 (to be published in winter
2025).
Local governments will report changes from the baseline in their annual reports (due each December).
Survey of fund sources for homeless housing assistance programs and capital
projects
Purpose: To communicate resources available to the local government, whether actual or potential, to
implement the local homeless housing plan and support the local homeless crisis response system.
2025-2030 LOCAL HOMELESS HOUSING PLAN GUIDANCE
4
The local plan must include a listing of all fund sources, actual or potential, available to the local government
and the local homeless housing task force that could be used for homeless housing and assistance.
At a minimum, the plan must provide information related to the following:
Local funds authorized by RCW 82.14.460 (Mental Health Sales and Use Tax)
Local funds authorized by RCW 82.14.530 (Housing and Related Services Sales and Use Tax)
Local funds authorized by RCW 82.14.540 (Affordable and Supportive Housing Sales and Use Tax)
Local funds authorized by RCW 84.52.105 (Local Housing Levies)
Local funds authorized by RCW 36.22.250 (Document Recording Surcharge, Local Portion)
Consolidated Homeless Grant/System Demonstration Grant (including Housing and Essential Needs)
Emergency Solutions Grant
Community Development Block Grant
Continuum of Care Grant (except Balance of State counties)
Youth Homelessness Demonstration Project Grants (except Balance of State counties)
Note: For reference, the Washington State Department of Revenue provides the "Local Sales Tax Distributions
Tool" and the "Local taxing district levy detail".
For the fund sources listed previously, the local plan must document whether a local government does not
meet the required criteria. Unless otherwise approved by Commerce, the local plan must include this
information using the following table format:
Fund source Source Status Allowable uses Amount
received SFY24
Actual/projected
received SFY25
Definitions of table headers:
Fund source: Official name of the fund source per law, regulation or funder
Source: Private, local, state, or federal source
Status: Not eligible/NA, not receiving/collecting, receiving/collecting, expired
Allowable uses: Operating, and/or capital
Amount received SFY24: Total dollars received from the fund source during state fiscal year 2024
Actual/Projected received SFY25: Total dollars received or expected from fund source during state
fiscal year 2025
Local plans may add other information about funding sources beyond the items above.
Estimates of permanent and emergency housing needs
Purpose: To support a clear linkage between long-term land use planning and the development of homeless
housing capital projects in consultation with homeless housing service providers.
Local government departments must work collaboratively with other county homeless housing staff and area
nonprofits to develop estimates of:
Future permanent housing need for households making 0-30% of the Area Median Income (AMI);
Future permanent housing need operated as a Permanent Supportive Housing model for households
making 0-30% of the AMI; AND
2025-2030 LOCAL HOMELESS HOUSING PLAN GUIDANCE
5
Future emergency housing need (i.e., emergency shelter and emergency housing).
The local plan must derive these estimates from Commerce's work pursuant to RCW 36.70A.070(2)(a). Such
estimates must provide for the entire geographic jurisdictions covered by the local plan, except as otherwise
provided in statute, and may break down the estimates by city, urban growth area, or other geography. The
local plan must include a five-year estimate in line with the local plan planning period and may include the full
20-year projection of needed housing units provided by Commerce.
Note: For reference, Commerce provides guidance for cities and counties on establishing housing targets for
their communities in their comprehensive plan updates. See: "Updating GMA Housing Elements - Washington
State Department of Commerce", and final projections of housing needs using the "Housing All Planning Tool
(HAPT)".
Prioritization criteria of homeless housing capital projects
Purpose: To support the development of homeless housing capital developments that comply with the Growth
Management Act and local comprehensive plans on sites with compatible uses, appropriate infrastructure and
necessary amenities.
Where local homeless housing plans identify actions related to the pre-development, development or
construction of homeless housing capital projects, the local plan must identify guiding principles for all
projects, such as consistency with local plans and regulations including comprehensive plans, zoning, and
countywide planning policies and state laws.
The plan must include the criteria and procedure used to evaluate prospective homeless housing capital
projects. Such criteria must include all relevant factors that the homeless housing task force and local
government would take into consideration when prioritizing homeless housing capital projects for public
investment (e.g. new construction, expansion, renovation, rehabilitation or preservation).
Documentation of public engagement
The local plan must include a record of public engagement and outreach efforts that supported its
development and finalization.
Process
Notice of plan development
The local government must publish a notice announcing the development of its next local plan on its website
and social media. The notice must include the expected date of adoption by the local government.
Key stakeholder participation and collaboration
The following stakeholders must be included in the development of the local plan pursuant to RCW
43.185C.080 and RCW 43.185C.160:
The two largest cities within the county or multi-county region, except where a city has asserted
responsibility pursuant to RCW 43.185C.160
In cases where cities have:
Asserted responsibility for homeless response with their borders pursuant to RCW 43.185C.160;
AND
Have elected to prepare their own local plan separate from the county or multi-county plan.
2025-2030 LOCAL HOMELESS HOUSING PLAN GUIDANCE
6
Such cities must coordinate with and include representatives of the local government coordinating the
county or multi-county homeless response in the development of the city's local plan prior to its
adoption.
One or more representatives from each of the following groups or organizations must be invited to
participate in the development of the local plan:
Individuals with lived experience of homelessness (not including those already participating as
members of the local homeless housing task force)
A representative of a Behavioral Health Administrative Service Organization OR a Managed Care
Organization
A representative from a By and For organization within the local government's jurisdiction
(Commerce may grant an exemption if a local government cannot fulfill this requirement)
Emergency shelter operators
Domestic violence/sexual assault shelter and housing providers
Homeless outreach providers
Rental subsidy administrators
Permanent Supportive Housing providers and operators
Coordinated entry staff
The list of representatives and their participation must be documented in the local plan.
The local government must offer compensation to individuals who qualify as low-income or have experienced
homelessness and participate in the development of the local plan. The provision of compensation must
closely follow the State Office of Equity's guidelines.
Notice of public hearing
The local government must hold a public hearing prior to the adoption of the final local plan. Notice of a public
hearing must be published at least 30 days in advance of the adoption of the final local plan in the local
newspaper of record, on the local government's website and on its social media accounts.
The local plan must document good faith efforts to distribute that public notice to people who have
experienced homelessness and housing instability.
Plan finalization and adoption
Following applicable law and these guidelines, the local government must:
Ensure the local plan is adopted
Submit the final local plan or addendum to Commerce no later than December 2025
2025-2030 LOCAL HOMELESS HOUSING PLAN GUIDANCE
7
Reporting
Annual report on the local plan
Per RCW 43.185C.045(3), local governments are responsible for annually reporting updates to Commerce on
the status of their local plan and its activities for the prior fiscal year. This report must include “the current
condition of homelessness in its jurisdiction, its performance in meeting the goals in its local homeless
housing plan, and any significant changes made to the plan.” This report is due to Commerce in December
each year and will be posted on Commerce's website.
Annual report on expenditures
Along with each local government’s annual report, Commerce will continue to post information on the local
government's homelessness spending from all sources by project during the prior state fiscal year. This is
called the Annual Expenditure Report and Commerce sends a document to lead entities after the end of each
fiscal year for review. The Annual Expenditure Report is posted on Commerce’s website.
2025-2030 LOCAL HOMELESS HOUSING PLAN GUIDANCE
8
Glossary
Addendum: A supplement to the plan
By and for organization: By-and-For Organizations are operated by and for the communities they serve. Their
primary mission and history is serving a specific community. They are culturally based, directed, and
substantially controlled by individuals from the population they serve. At the core of their programs, these
organizations embody the community’s central cultural values.
In the affordable housing context, these communities must have demonstrated disproportionate
representation in homelessness, housing instability, and housing affordability. Based on national research and
state-wide data, the following groups or communities have demonstrated disproportionate representation in
homelessness, housing instability and housing affordability:
Black, Indigenous and People of Color including people identified as socially disadvantaged as defined
in 13 CFR Sec. 124.103.
People with disabilities
People who are part of the d/Deaf and hard of hearing community
People with behavioral health conditions, including substance use disorder
People who identify as LGBTQIA+
Survivors of family violence and/or intimate partner violence
Incarcerated and formerly incarcerated individuals
Undocumented individuals, immigrants and refugees, and mixed-immigration-status families and
communities
Federally recognized Tribes and Nations are sovereign governments and are not considered By-and-For
organizations.
Comprehensive plan: a generalized coordinated land use policy statement of the governing body of a county
or city that is adopted pursuant to Chapter 36.70A RCW.
Emergency housing: Temporary indoor accommodations for individuals or families who are homeless or at
imminent risk of becoming homeless that is intended to address the basic health, food, clothing and personal
hygiene needs of individuals or families. Emergency housing may or may not require occupants to enter into a
lease or an occupancy agreement.
Growth Management Act: A series of state statutes, first adopted in 1990, that requires fast-growing cities and
counties to develop a comprehensive plan to manage their population growth. It is p rimarily codified under
Chapter 36.70A RCW, although it has been amended and added to in several other parts of the RCW.
HB 1220 (2021): More information can be found on Commerce's website.
2025-2030 LOCAL HOMELESS HOUSING PLAN GUIDANCE
9
Local government: Any municipal corporation leading the local jurisdictional response to homelessness: a
county, city special purpose district OR any governmental entity leading the local jurisdictional response to
homelessness through an interlocal agreement or a memorandum of understanding.
Local homeless housing plan: A plan aimed at eliminating homelessness prepared by a local homeless
housing task force and recommended for adoption to its local government legislative authority.
Local homeless housing task forces: A body created by a county or city government to develop a five-year
homeless housing plan addressing short-term and long-term housing for homeless households.
Objective: a component of the local plan that describes an aim, goal, or end of action that would result in the
reduction of or elimination of homelessness.
Planning period: The period covered by a planning activity. For local homeless housing plans, this is 2025 -
2030.
State Plan, State Homeless Housing Strategic Plan: A plan prepared and published by Commerce that outlines
statewide goals and performance measures.
State fiscal year, SFY: the state's 12-month accounting period running from July 1 to June 30 of the following
year.
NOTICE OF HEARING
NOTICE IS HEREBY GIVEN that the Board of Mason County Commissioners will hold
a public hearing in Mason County Building I, Commission Chambers, 411 North Fifth Street, Shelton,
WA 98584 on March 3rd, 2026 at 9:15 am.
SAID HEARING will be to take public comment on the Mason County Local Homeless
Housing Plan 2025-2030, which is being considered for adoption on March 3rd, 2026.
Public testimony will be available in-person or via Zoom. The URL is available on the County
website https://www.masoncountywa.gov/ to sign into the meeting. Please use the “raise hand”
feature to be recognized by the Chair to provide your testimony. You can also email testimony to
msmith@masoncountywa.gov or mail to the Commissioners’ Office, 411 N 5th St, Shelton, WA
98584; or call (360) 427-9670 ext. 230.
If special accommodations are needed, please contact the Commissioners' office, (360) 427-
9670 ext. 419.
DATED this 17 day of February, 2026.
BOARD OF COUNTY COMMISSIONERS
MASON COUNTY, WASHINGTON
__________________________________
McKenzie Smith, Clerk of the Board
Bill: Mason County Public Health and Human Services
415 N 6th St, Shelton, WA 98584
Cc: Commissioners
Shelton Journal: Publ. 2t: February 19th, 2026 & February 26th, 2026
1
Homelessness Operational Plan Objectives,
Strategies, Actions, and Performance Measures
2
OBJECTIVES, STRATEGIES, AND ACTION STEPS
The 2025-2030 Local Homeless Housing Plan combines the five Objectives for the state of
Washington with local understanding and context for Mason County. Outlined in the
following pages are strategies designed through the community process to support the
objectives, balancing effectiveness and local feasibility.
2025-2030 LOCAL HOMELESS HOUSING PLAN OBJECTIVES
Promote an equitable, accountable and transparent homeless crisis
response system
Promote
Equity
Strengthen the homeless service provider workforceStrengthen
Workforce
Prevent episodes of homelessness whenever possiblePrevention
Prioritize those with the most significant barriers to housing stability and the
greatest risk of harmPrioritization
Seek to house everyone in a stable setting that meets their needsHousing
3
REACHING OBJECTIVES THROUGH SUSTAINED ACTION
Together, local partners will need to collaborate to reach the interconnected objectives in
this plan. Strategies will be established, and actions prioritized, tested and evaluated.
Over time, the results are evaluated
to inform refinements to the strategy
and action steps. By staying
committed to the objectives and
holding all partners accountable to
their role, we will sustain action
necessary to make collective
impact.
Action steps, each with a suggested
Lead Entity, Timeline, Outcome
Measure, and Revenue Impact, will
guide ongoing discussions for the
implementation and further
refinement of the strategies.
TABLE ELEMENTS
o Action Step: A specific task that was identified as a priority by the planners
o Lead Entity: The organization or department with the responsibility to ensure the
action step is carried out. This entity coordinates with other partners as needed for
implementation. The lead entity may have the most direct authority over the action
step and/or the most interest in leading the charge on this item. Two new entities
have been identified as necessary to lead forward some of the action steps that
require strong partnership1:
o Local Plan Committee: will serve as a central forum for monitoring progress,
evaluating outcomes, and identifying barriers to implementation. Meeting quarterly,
this group will anchor cross-sector coordination and strategic oversight. It will
operate in an advisory capacity to the Housing and Behavioral Health Advisory Board,
ensuring that implementation efforts remain connected to broader policy and funding
decisions. The committee will carry forward specific strategies and action steps from
the Local Plan, with assignments clearly documented and revisited regularly.
Members may form short-term workgroups to advance initiatives, troubleshoot
challenges, or support cross-sector collaboration.
1 See Section III for detailed information on new Committees
Define/Refine
the Strategy
Together
Identify and
Prioritize
Action Steps
Take Action
Steps
Evaluate
Status/Results
Collectively
Shared
Objectives
+
Shared
Accountability
4
o Provider Committee: Mason County area providers who participated in the planning
process were interested in a provider-led, provider-oriented meeting space. This will
offer a dedicated space for service providers and system partners to collaborate,
share insights, and elevate operational challenges. To support inclusive participation
and shared ownership, the committee will operate under a structured framework that
promotes transparency, equity, and collective problem-solving. In addition to
advancing implementation, the Provider Committee will serve as a space to support
provider staff and their well-being.
o Timeline: The window of time where the action step may be initiated and completed.
o Outcome Measure: A suggested data indicator to be used to measure the impact of
the action step. May be a qualitative or quantitative metric.
o Revenue Impact: An estimate of how the action step will affect financial resources,
either not at all, or by requiring new funding, or by influencing existing budget
allocations. Potential sources of revenue will vary based on the type of activity and
allowable costs within each funding source. In many cases city, state, and federal
funding have already been allocated at their maximum current available capacity.
Ideally, action steps requiring funding will be completed by bringing additional new
funding to the community.
5
Summary Table: Mason County Local Homeless Housing Plan
Strategies and Actions 2025-2030
1 Promote an equitable, accountable, and transparent homeless crisis
response system
1.1 Gather and maintain community energy to stay accountable to shared goals
a. Establish a “Local Plan Committee” where partners can communicate regularly and
collaborate in pursuit of collective impact
1.2 Center community voices—especially those from historically excluded groups
and individuals with lived or current experience—to advance equity and
accountability
a. Strengthen Partnerships with Tribal Governments and By & For Organizations
b. Strengthen opportunities for PWLE to contribute to and participate in decision making
c. Establish a system to collect and respond to client feedback about program
experiences
d. Strengthen accessibility across engagement, communication, and service delivery
efforts
1.3 Promote transparency with the public by broadening community
understanding of homelessness and housing instability
a. Present “Semi-Annual Community Briefings” about the progress of the Plan and
system metrics to all partners, including members of the public
b. Develop public-facing system map and FAQ
c. Build community education resources and engagement
1.4 Enhance accountability, transparency and equity, by improving accuracy,
analysis, and consistent dissemination of data
a. Integrate coordinated entry referral data into HMIS
b. Publicly highlight Equity metrics at least twice a year
c. Utilize data to make decisions and commit to evidence-based practices
d. Enhance capacity to ensure accountability and compliance
2 Strengthen the homeless service provider workforce
2.1 Add new community building opportunities for local provider networks
a. Establish “Provider Committee” peer sharing space
b. Collectively recognize achievements of the homeless service provider workforce
2.2 Coordinate training opportunities for homeless services staff communitywide
a. Develop direct services staff curriculum and schedule for key annual trainings,
special topic trainings, and new staff onboarding
b. Over time, require standard training curriculum to be completed by all funded
providers
6
2.3 Support overall sustainability for the homeless service provider workforce
a. Launch peer support and wellness initiatives
b. Use multi-year contracts for homeless service providers, where possible
c. Track workforce sustainability metrics
3 Prevent episodes of homelessness wherever possible
3.1 Expand financial assistance and case management for prevention and
diversion
a. Improve understanding of current flexibility in use of funds, including improving
access and referrals
b. Seek to add flexible prevention funds
c. Expand aftercare for housing stability
3.2 Strengthen early identification and access protocols for prevention and
diversion
a. Develop and disseminate shared protocols for prevention and diversion access
b. Train staff and partners to recognize housing instability and apply protocols
consistently
c. Expand outreach and engagement with high-risk populations
4 Prioritize assistance based on the greatest barriers to
housing stability and risk of harm
4.1 Conduct regular Coordinated Entry System assessments to support alignment
with the Local Homeless Housing Plan and statewide priorities, and
implement findings
a. Conduct local CES assessments and implement findings
4.2 Expand availability of resources for individuals at imminent risk of harm
a. Fund or enhance targeted outreach teams for priority populations at-risk
b. Strengthen relationships with cross-sector partners for early identification of
imminent risk households
4.3 Pilot a project to reduce emergency services use and system cycling
a. Identify high utilizers of emergency services through data analysis
b. Develop protocols to connect high utilizers of emergency services to intensive case
management
c. Track data about high utilizers of emergency services, and use findings to guide
prioritization and housing placement strategies
7
5 Seek to house everyone in a stable setting that meets their needs
5.1 Maintain and expand emergency shelter and permanent housing capacity
a. Expand shelter capacity for all, especially for adults without children, young adults,
and unaccompanied minors
b. Review zoning and other city/county policies for opportunities to better support
emergency shelter and permanent housing development
c. Invest in infrastructure or other projects that would facilitate new shelter capacity
d. Invest in infrastructure for new affordable housing units
5.2 Diversify types of housing options available
a. Pilot small-scale tests of new housing program models
b. Fund safe parking programs with wraparound services
5.3 Maximize the use of existing affordable housing units
a. Assess funding need to preserve and/or renovate existing affordable housing
b. Pilot renovation grants or incentives programs for affordable housing projects
5.4 Strengthen coordination with housing partners
a. Collaborate with the Bremerton Public Housing Authority to streamline voucher
referral processes and increase Fair Market Rent in Mason County
b. Engage non-CES participating and/or non-HMIS participating providers in program
placement efforts
8
OBJECTIVE 1: PROMOTE AN EQUITABLE, ACCOUNTABLE, AND TRANSPARENT
HOMELESS CRISIS RESPONSE SYSTEM
Everyone deserves to be treated with dignity and respect when seeking help. These
strategies lay out practical steps to make the homeless crisis response system more
equitable, responsive, and easier to understand—for everyone involved.
The following action steps are designed to help build a system that people can trust—one
that listens, adapts, and delivers support in an equitable and consistent way.
Strategy 1.1: Gather and maintain community energy to stay accountable
to shared goals
Community energy and support for the plan objectives will be sustained through ongoing
connection, transparency, and accountability. Mason County’s homeless response
system will benefit from a consistent, inclusive forum where partners can align around
shared goals, monitor progress, and adapt together. This strategy focuses on building the
infrastructure for collective impact—starting with the formation of a Local Plan Committee
and supported by the newly established Provider Committee.
Progress Summary (2019–2024): Mason County made modest gains in system
coordination and HMIS participation, with data quality scores improving from 77% in
2020 to 91% in 2024. However, equity dashboards and formal accountability structures
were not implemented. The current plan builds on these gains by introducing public-
facing metrics, strengthening tribal partnerships, and embedding culturally responsive
design across programs.
What makes an Equitable, Accountable, and Transparent Homeless Crisis
Response System?
Equity means making sure people from all backgrounds can access services that meet
their needs. That includes training staff to better understand different cultures and
communication styles, offering translation and interpretation services, and working
directly with local tribes and By and For (B&F) organizations to make sure their voices
are heard, and their needs are included.
Accountability and Transparency mean that everyone—government agencies, service
providers, and funders—knows what’s expected and works together to meet those
goals. It also means keeping communication open and honest, so questions and
concerns can be addressed quickly and clearly.
9
a. Establish a “Local Plan Committee” where partners can communicate
regularly and collaborate in pursuit of collective impact
The Local Plan Committee will provide a structured space for partners to align around
shared goals, monitor implementation, and address emerging challenges. Its membership
will reflect the full spectrum of system stakeholders, with attention to geographic, cultural,
and experiential diversity. The committee will meet on a regular schedule, with clear
protocols for facilitation, decision-making, and documentation. Its role is to guide the plan
forward, ensuring that strategies remain responsive, inclusive, and grounded in local
realities.
Backbone Entity
As a best practice, a backbone entity would be designated to serve as a neutral facilitator
of the Local Plan Committee. Following a collective impact model, the backbone entity
documents meeting events and holds partners accountable.
1.1: Gather and maintain community energy to stay accountable to shared goals
Action Step Lead Entity Timeline Outcome
Measure
Revenue
Impact
a. Establish a
“Local Plan
Committee” where
partners can
communicate
regularly and
collaborate in
pursuit of
collective impact
Housing and
Behavioral Health
Advisory Board;
Public Health
2027
Local Plan
Committee with
Structure
Established
Low
Strategy 1.2: Center community voices—especially those from
historically excluded groups and individuals with lived or current
experience—to advance equity and accountability
Equity begins with inclusion—and inclusion must be intentional, sustained, and
structurally embedded. Mason County’s homeless response system will center the voices
of those most impacted by housing instability and systemic barriers, including BIPOC
households, Tribal communities, youth and young adults, veterans, older adults, rural
residents, and people with lived experience (PWLE). These populations face unique
challenges in accessing housing and services, and their insights are essential to designing
a system that is responsive, dignified, and just.
10
This strategy focuses on building authentic partnerships, creating accessible feedback
mechanisms, and embedding community leadership into decision-making. Mason County
will engage directly with impacted communities to understand preferred consultation
methods, ensure cultural and linguistic accessibility, and translate input into action.
Equity will be advanced not only through representation but through shared power,
transparent communication, and continuous learning.
a. Strengthen Partnerships with Tribal Governments and By & For Organizations
Strengthening the system-level and individual provider-level relationships with Tribal
Governments and By & For Organizations will help ensure services across the county
reflect broad community needs and advance equity.
b. Strengthen opportunities for PWLE to contribute to and participate in decision-
making
People with lived experience (PWLE) bring essential insight into system gaps and
opportunities. Their firsthand knowledge of navigating homelessness, housing instability,
and service systems offers a critical lens on what works, what doesn’t, and where dignity
and access may be compromised. Their perspectives help identify blind spots, challenge
PROMOTING EQUITY IN MASON COUNTY
Centering those most impacted by systemic barriers and housing instability
Mason County’s plan emphasizes populations with elevated risk of homelessness and
harm, including:
• BIPOC households, (Black, Indigenous, and People of Color) who remain
underrepresented in housing placements relative to need
• Tribal communities, whose sovereignty and lived expertise inform system
design
• Youth/young adults, especially those young adults aging out of foster care or
unaccompanied minors
• Veterans, who face unique barriers to housing and service access
• Older adults, who are increasingly vulnerable to displacement
• Rural residents, who face geographic isolation and limited-service access
Strategies across all five objectives embed equity through:
• Culturally responsive outreach and service delivery
• Trauma-informed workforce training
• Equity reporting and performance tracking
• Partnerships with By & For organizations
• Prioritization tools that reflect risk and need—not just system familiarity
Mason County will monitor disparities in access and outcomes semi-annually and
adjust protocols to ensure that race, age, geography, and lived experience do not
determine housing accessibility or stability.
11
assumptions, and ensure that policies reflect real-world conditions. Local partners will
create both formal and informal pathways for PWLE to contribute to decision-making,
including advisory roles, feedback loops, and compensated engagement opportunities. A
client feedback system will be developed to gather input on program experiences and
satisfaction, with system response and improvement. These efforts will be guided by
principles of cultural humility, trauma-informed practice, and meaningful inclusion.
c. Establish a system to collect and respond to client feedback about program
experiences
Client feedback is a vital tool for improving service quality and accountability. Local
partners will develop a system to regularly collect input from program participants, using
surveys, interviews, and other accessible formats. Feedback will be analyzed and shared
with providers, with clear protocols for response and improvement. This system will help
ensure that services remain responsive, respectful, and aligned with client needs.
Feedback mechanisms will be designed with input from PWLE and culturally specific
partners to ensure relevance and accessibility.
d. Strengthen accessibility across all engagement, communication, and service
delivery efforts
Equity requires that all people—regardless of language, ability, location, or background—
can access information and services in ways that work for them. Mason County will
strengthen accessibility by ensuring that all engagement efforts, public materials, and
service environments are inclusive and barrier-free. This includes offering translation and
interpretation services, designing plain-language and multilingual materials, ensuring ADA
compliance in physical and digital spaces, and embedding cultural responsiveness into
outreach and program design. Accessibility standards will be co-developed with
community partners and reviewed regularly to ensure continuous improvement.
12
1.2: Center community voices—especially those from historically excluded groups
and individuals with lived or current experience—to advance equity and
accountability
Action Step Lead Entity Timeline Outcome
Measure
Revenue
Impact
a. Strengthen
Partnerships with
Tribal
Governments and
By & For
Organizations
Thurston Mason
Behavioral Health
Administrative
Service
Organization
(TMBHO)
2026-2027
Increased
engagement with
Tribal and By & For
Organizations
Low
b. Strengthen
opportunities for
PWLE to contribute
to and participate
in decision-making
CES Management
Entity, Local Plan
Committee
2026-2027
Increased
engagement with
PWLE
Low
c. Establish a
system to collect
and respond to
client feedback
about program
experiences
CES Management
Entity, Local Plan
Committee
2026-2027 Collected
feedback Low
d. Strengthen
accessibility
across all
engagement,
communication,
and service
delivery efforts
CES Management
Entity, Local Plan
Committee
2026-2028
Accessibility
standards and
supportive
material
Moderate
Strategy 1.3: Promote Transparency with the public, by broadening
community understanding of homelessness and housing instability
External communication and transparency with providers, members of the public, and
other partners help ensure stakeholders understand how the system is working.
Deepening that understanding through education and regular communication increased
the transparency of the complex system and better supports full participation in policy and
strategy.
a. Present “Semi-Annual Community Briefings” about the progress of the Plan
and system metrics to all partners, including members of the public
13
Leveraging existing meetings, a “Semi-Annual Community Briefing” will be presented
about plan progress, plan performance metrics, and the state of homelessness and
housing instability in Mason County. The briefing will be promoted to encourage
attendance by all relevant partners and interested community members.
Design “Semi-Annual Community Briefings” report format with stakeholder input
The semi-annual community briefing format would consist of a list of standard metrics,
where the same metrics are reported out regularly and monitored for trends over time.
These reports can be created by compiling data from HMIS and from local providers.
Update metrics semi-annually and share publicly; use data for annual reports
The HMIS team would pull data from HMIS, Commerce dashboards, and other relevant
sources to update metrics semi-annually. Data will be shared with the public and other
partners semi-annually as well as annually as part of their annual plan. The semi-annual
updates allow all partners to see and discuss interim information.
Publicly highlight Equity metrics at least twice a year; use data for annual reports
The Washington State Department of Commerce provides equity dashboards 2 for all WA
counties, including data about funded programs within that county. This information can
be used to inform local updates and should be checked regularly by all providers.
Additional local data and metrics will be necessary to provide a full picture of equitable
access and outcomes in Mason County.
b. Develop public-facing system map and FAQ
To improve public understanding of how the homeless response system operates, Mason
County will create a system map and FAQ that explain key components, access points,
and roles. These resources will be hosted on the County’s Public Health website and
developed with input from providers and community members. The materials will use plain
language, visual aids, and multilingual formats to ensure accessibility for a wide audience.
c. Build community education resources and engagement
Local partners will invest in community education efforts that increase awareness of
homelessness, housing instability, and the local response system. Materials will highlight
the realities of homelessness, the diversity of those impacted, and the evidence behind
local strategies—emphasizing dignity, safety, and community wellbeing. This may include
printed materials, social media campaigns, and presentations tailored to different
audiences. Education efforts will be co-designed with community partners to ensure
cultural relevance and clarity. These resources will help reduce stigma, promote empathy,
and encourage community involvement in solutions.
2 Washington Balance of State Equitable Access Dashboard | Tableau Public
https://public.tableau.com/app/profile/comhau/viz/DRAFTAccesstoHomelessSystem/Snapshot
14
1.3: Promote Transparency with the public, by broadening community
understanding of Homelessness and Housing Instability
Action Step Lead Entity Timeline Outcome
Measure
Revenue
Impact
a. Present “Semi-
Annual Community
Briefings” about the
progress of the Plan
and system metrics to
all partners, including
members of the public
Housing and
Behavioral Health
Advisory Board,
City, PH, Providers
2026–2030
Attendance
and
engagement
metrics
Low
b. Develop public-
facing system map
and FAQ
Public Health,
Provider Input 2026–2027
Website traffic
and
downloads
and/or survey
Low
c. Build community
education resources
and engagement
Provider
Committee,
Public Health,
Commerce
2026-2030 Survey Low
Strategy 1.4: Enhance Accountability, Transparency, and Equity, by
improving accuracy, analysis, and consistent dissemination of data
A transparent and equitable system depends on high-quality data and shared
understanding. Mason County and local providers will strengthen their data infrastructure
to ensure that information is accurate, timely, and accessible to all partners. This includes
improving how data is collected, analyzed, and shared, internally and with the public.
To support accountability, the County will use data to monitor progress, identify
disparities, and guide decision-making. Equity metrics will be reviewed regularly, and
findings will be used to refine strategies and funding priorities. This strategy also
emphasizes the importance of cross-departmental coordination and clearly defined roles,
ensuring that data is not just collected, but used to drive meaningful change.
a. Integrate Coordinated Entry referral data into HMIS
To improve transparency, compliance, and system performance, Mason County will
integrate Coordinated Entry (CE) referral data into the Homeless Management Information
System (HMIS). This integration will allow for more complete tracking of client pathways,
service utilization, and outcomes. It will also support more accurate reporting, better
coordination across programs, and stronger alignment with state and federal data
standards.
15
b. Publicly highlight Equity metrics at least twice a year
Mason County will regularly review and share equity metrics to monitor disparities in
access, outcomes, and system performance. These metrics will be drawn from HMIS, the
Washington Balance of State Equity Dashboard, and other local data sources. Equity data
will be featured in Semi-Annual Community Briefings and annual reports, helping partners
and the public understand where progress is being made and where additional focus is
needed.
c. Utilize data to make decisions and commit to evidence-based practices
Data shared through the Regular Community Briefings3 and the annual Local Homeless
Housing Plan report can serve as a valuable tool for County leaders—including the Board
of Commissioners, departmental managers, and provider executive directors—to monitor
system performance and support transparent, data-informed decisions related to program
implementation and funding. Equity data will also be reviewed regularly to help identify and
respond to disparities in access, outcomes, and service delivery across the homeless
housing system.
d. Enhance capacity to ensure strong communication, accountability and
compliance
By investing in local capacity and building systems for clear communication, communities
can sustain coordinated progress and uphold shared standards of accountability.
Strengthening local capacity helps ensure that every partner has the tools and information
needed to collaborate effectively and meet compliance goals with confidence.
Separation of duties and roles
In a collaborative system, it is helpful to separate the roles of grants management and
compliance. Compliance officers typically act as outside parties, able to independently
enforce regulations and contractual performance requirements. Grants managers are then
free to develop stronger ties to day-to-day performance and to collaborate more freely on
strategic decisions. Whether through developing new roles for existing staff, or adding new
staff, empowering local grants oversight teams with distinct roles creates the necessary
foundation for effective communication and strong accountability across the system.
Improve cross-departmental coordination within the County and City leadership
Multiple Mason County and City of Shelton departments work on homelessness and
housing issues independently. Bringing together those departments on a regular basis,
with structured facilitations and an agenda, to share information can help establish a more
coordinated approach to this work.
3 See additional data regarding Briefings in Part III
16
1.4: Enhance Accountability, Transparency, and Equity, by improving accuracy,
analysis, and consistent dissemination of data
Action Step Lead Entity(ies) Timeline Outcome
Measure
Revenue
Impact
a. Utilize data to
make decisions and
commit to evidence-
based practices
Public Health, Local
Plan Committee,
County Board of
Commissioners, City
Council, Planning
Advisory Commission4
2026–2030
Increased
system
performance
Low
b. Publicly highlight
equity metrics at
least twice a year
Public Health, Local
Plan Committee,
Provider’s Committee
2026-2030 Low
c. Enhance capacity
to ensure
accountability and
compliance
County Board of
Commissioners,
Public Health
2027-2030 Improved
collaboration Moderate
d. Integrate
Coordinated Entry
referral data into
HMIS
HMIS/CES Team 2026–2030
Integration of
CES data
into HMIS
Moderate
OBJECTIVE 2: STRENGTHEN THE HOMELESS SERVICE PROVIDER
WORKFORCE
The people who show up every day to support those experiencing homelessness are the
backbone of our crisis response system. Their work is demanding, often emotionally
intense, and deeply impactful. Mason County recognizes that investing in this workforce is
essential—not just for service quality, but for the health and sustainability of the entire
system.
4 Planning Advisory Commission (PAC) Planning Advisory Commission
Progress Summary (2019–2024): Workforce retention remained a challenge, with
provider turnover contributing to service gaps and inconsistent client outcomes. While
some peer support and onboarding efforts were piloted, broader investments in
compensation and training were deferred. The current plan elevates workforce
development as a system priority, recognizing its role in improving housing stability and
reducing returns to homelessness (which rose from 18% in 2021 to 22% in 2023).
17
Strategy 2.1: Add new community building opportunities for local provider
networks
A connected provider network strengthens the entire system. Mason County partners
recognize that frontline staff and organizational leaders benefit from consistent
opportunities to build relationships, share insights, and support one another. This strategy
focuses on creating structured spaces for collaboration, recognition, and peer learning—
fostering a sense of shared purpose and improving service quality across agencies.
a. Establish “Provider Committee” peer sharing space
The Provider Committee will offer a regular meeting space for service providers to
exchange ideas, troubleshoot challenges, and build collective capacity. Meetings may
include peer-to-peer case consultation, guest speakers, and collaborative planning. The
committee will also serve as a conduit for provider feedback to inform system-level
decisions, ensuring that frontline perspectives are consistently represented in strategy and
implementation. In addition to peer support, the Provider Committee will work
collaboratively to advance specific elements of the Local Homeless Housing Plan,
contributing to shared accountability and progress.
b. Collectively recognize achievements of the homeless service provider
workforce
Local partners in Mason County will develop mechanisms to celebrate the contributions of
homeless service providers—acknowledging the emotional labor, innovation, and
dedication they bring to their roles. Recognition may take the form of annual awards,
spotlight features, or shared celebrations coordinated through the Provider Committee.
These efforts will help boost morale, reinforce a sense of shared purpose, and elevate the
visibility of this essential workforce. Focus groups with providers can track these
qualitative outcomes.
18
2.1: Add new community building opportunities for local provider networks
Action Step Lead Entity(ies) Timeline Outcome
Measure
Revenue
Impact
a. Establish
“Provider
Committee” peer
sharing space
Local Providers 2026
# of meetings
held, attendance
and engagement
Low
b. Collectively
recognize
achievements of
the homeless
service provider
workforce
Provider
Committee 2026-2030
Focus group
results,
improved morale
Low
Strategy 2.2: Coordinate training opportunities for homeless services
staff community-wide
This plan envisions a future where all providers have a consistent understanding of the
latest best practices and more collective access to training resources across multiple
organizations. Investing in joint workforce training will improve service quality, reduce
barriers, and promote dignity-driven care.
a. Develop direct services staff curriculum and schedule for key annual trainings,
special topic trainings, and new staff onboarding
A training curriculum would include a list of required and recommended topics, and a
schedule of how often those trainings should be conducted. Many funding sources require
annual training in specific topics, and these requirements could be met collaboratively by
Mason County providers. For example, at the “Provider Committee” meeting, a portion of
the agenda could be regularly scheduled for peer-to-peer sharing or guest lecturers or
expert trainers on key topics. Additionally, Mason County providers could pool knowledge
of outside resources on the HUD Exchange, Commerce websites, or other expert offerings,
and establish a shared understanding of which resources should be reviewed by staff. For
some topics, using outside, certified training experts will be necessary to effectively
enhance local knowledge.
b. Over time, require standard training curriculum to be completed by all funded
providers
As a shared curriculum develops over time, local funders could begin setting expectations
that providers are participating in the shared curriculum and demonstrating their
knowledge as part of local funding processes. Improved consistency in training of staff
should be observable in improved client experience. A survey or focus group could be
conducted with local clients to measure this impact.
19
2.2: Coordinate training opportunities for homeless services staff communitywide
Action Step Lead Entity(ies) Timeline Outcome
Measure
Revenue
Impact
a. Develop direct
services staff
curriculum and
schedule for key
annual trainings,
special topic
trainings, and new
staff onboarding
Provider
Committee, with
input from Public
Health
2026
Curriculum
completion and
adoption
Low
b. Over time,
require standard
training curriculum
to be completed by
all funded
providers
Public Health, City
of Shelton,
Department of
Commerce
2026–2030 % of staff trained
annually Low
Strategy 2.3: Support overall sustainability for the homeless service
provider workforce
The strength of Mason County’s homeless response system depends on the stability, well-
being, and professional growth of its workforce. Frontline staff and organizational leaders
face high demands and emotional labor, often with limited resources. This strategy
focuses on improving workforce sustainability through peer support, mental health
resources, professional development, and more predictable funding structures.
By investing in the people who power the system, Mason County can reduce turnover,
improve service quality, and foster a more resilient provider network. These efforts will be
informed by provider input and tracked over time to ensure that retention strategies are
effective and equitable.
a. Launch peer support and wellness initiatives
Mason County will encourage local partners to support staff wellness in ways that are
flexible, culturally responsive, and grounded in provider input. Drawing inspiration from
Thurston County’s approach, agencies may offer time and space for reflection, promote
access to existing behavioral health resources, and foster trauma-informed supervision
and peer support. Collaboration with public health and behavioral health partners may
help expand offerings such as stress management workshops, movement-based wellness,
and facilitated peer circles. These efforts—whether formal or informal—can help reduce
burnout and strengthen the resilience of the provider workforce.
20
Invest in professional development for provider management
To support long-term leadership and organizational health, Mason County will invest in
professional development opportunities for provider managers and supervisors. This may
include training in supervision, conflict resolution, equity-centered leadership, and
nonprofit operations. Strengthening management capacity will help reduce burnout,
improve staff retention, and build a stronger system overall.
b. Track workforce sustainability metrics
Local partners will track the results of retention efforts to confirm what is working.
Reductions in the need to recruit, onboard, and train new staff will free resources for direct
service and improving client outcomes.
Track turnover rates, associated costs, and job satisfaction
The local providers could provide annual information to the Implementation Committee
about turnover and costs, and job satisfaction. Retention and wellness initiatives may
result in improvements to turnover and related costs. Conducting a survey of provider staff
can provide information as to the impacts on job satisfaction.
Conduct salary and benefits benchmarking
Collectively reviewing salary and benefits information can assist provider leadership and
funders understanding what pay is reasonable, and what pay is commonplace among
provider staff. This information will be critical to data-driven decision-making in the next
action step.
Evaluate the impact of retention on client outcomes
Staff who stay longer in their jobs are more likely to provide higher-quality services to their
clients. The County HMIS Team could review client satisfaction and housing stability
metrics to look for correlations with staff retention metrics.
“Our staff should make enough so that they do not qualify for or need our programs.
We should set a goal that they should make at least 75% AMI.” -system provider
21
2.3: Support overall sustainability for the homeless service provider workforce
Action Step Lead Entity Timeline Outcome
Measure
Revenue
Impact
a. Launch peer
support and
wellness initiatives
Provider
Committee with
PH assistance
2026–2027 Staff retention
rates Moderate
b. Use multi-year
contracts for
homeless service
providers, where
possible
County Board of
Commissioners,
PH
2026–2030
% of contracts
with multi-year
options
Moderate
c. Track workforce
sustainability
metrics
Provider
Committee 2026 Benchmark report
completed Low
OBJECTIVE 3: PREVENT EPISODES OF HOMELESSNESS WHENEVER
POSSIBLE
Mason County partners believe that preventing homelessness is not only more cost-
effective—it’s also more humane, equitable, and rooted in community care. The
Community’s prevention strategy focuses on helping people before a housing crisis or loss
happens, keeping families stable, and reducing the need for emergency shelter and
rehousing programs.
Progress Summary (2019–2024): Prevention efforts such as rental assistance and
mediation were launched but lacked consistent funding. The county’s rate of first-time
homelessness remained high, with 38% of households entering the system in 2023
having no prior history. The current plan expands upstream interventions, including
flexible financial supports and early referrals from schools, hospitals, and law
enforcement.
22
Strategy 3.1: Expand financial assistance and case management for
prevention and diversion
Investments in prevention will be emphasized and monitored to see their impact on overall
homelessness.
a. Improve understanding of current flexibility in use of funds, including improving
access and referrals
In discussions with providers, there is inconsistent understanding in how to access flexible
funds, which funds are flexible, and what are eligible costs. County leadership and
Provider leadership should invest time into training on funding sources and their allowable
costs. In some cases, there has been a lack of clarity in the procedure for approving costs
on flexible funding sources – this may be addressed by creating or updating local policies
and procedures for flex funds. As new funding is added to support this goal, it will be even
more critical to establish local written policies around how to use those flexible funds.
b. Seek to add flexible prevention funds
All local partners, including government funders and local providers, should seek
additional sources of funding to support activities named in this plan. Flexible prevention
funds are needed particularly from private philanthropy or other non-governmental
sources. These can be raised by providers through individual or collective grant
applications and leveraging support from other community partners. City or County
funding for flexible support can be raised via a bond initiative or other local system.
Funding for Housing Stability Case Management was also named as a goal by providers.
c. Expand aftercare for housing stability
Aftercare services provide continued support to households exiting homelessness or
housing instability, helping them maintain housing and avoid future crises. Local partners
should expand access to housing stability case management, tenancy supports, and
connection to benefits or income resources for at least 6–12 months after placement.
Services should be offered through progressive engagement based on household needs,
ranging from light-touch check-ins to more frequent, hands-on support.
23
3.1: Expand financial assistance and case management for prevention and
diversion
Action Step Lead Entity Timeline Outcome
Measure
Revenue
Impact
a. Improve
understanding of
current flexibility
in use of funds,
including
improving access
and referrals
Public Health,
Provider
Committee,
Commerce
2026
Written policy
developed for
flexible funds with
updates and
education as
funding shifts.
Low
b. Seek to add
flexible prevention
funds
Providers/Provider
Committee,
Public Health,
Commerce
2026–2030
Number of
households
stabilized
Moderate5
c. Expand
aftercare for
housing stability
County Board of
Commissioners,
City Council,
Local funding
leaders
2027-2030
Number of
households
receiving aftercare
Moderate6
Strategy 3.2: Strengthen early identification and access protocols for
prevention and diversion
To reduce inflow into the homeless response system and improve outcomes for
households at risk, partners must act swiftly and consistently to identify housing instability
and connect individuals to prevention and diversion resources. This requires clear, shared
protocols and robust training across systems. Cross-sector partners—including schools,
healthcare providers, emergency responders, and crisis teams—are often the first to
engage with households at risk and must be equipped with streamlined referral pathways
and accessible guidance. Some resources may be accessed through Coordinated Entry,
while others may be available through alternative pathways. A unified approach will
support earlier intervention, reduce disparities, and improve system coordination.
a. Develop and disseminate shared protocols for prevention and diversion access
Create a simple, accessible guide outlining available resources—including one-time and
flexible financial assistance—and how to access them. Ensure protocols clarify eligibility,
referral pathways, and distinctions between Coordinated Entry and alternative access
5 Primary source will be non-federal funds, private philanthropy
6 CDBG, SAMHSA GBHI, Medicaid waivers and managed care tenancy supports may be utilized for this purpose
24
points. Engage cross-system partners in protocol development to ensure usability and
alignment with frontline realities.
b. Train staff and partners to recognize housing instability and apply protocols
consistently
Provide targeted training for frontline staff, emergency responders, and other referral
partners to recognize signs of housing instability and connect households to appropriate
resources. Training should include culturally responsive engagement practices and
reinforce consistent use of the shared protocols across systems.
c. Expand outreach and engagement with high-risk populations.
Strengthen referral networks and outreach efforts to populations with elevated risk of
housing instability, including young adults, older adults, BIPOC households, veterans, and
rural residents. Proactive engagement will support earlier identification and connection to
services, helping prevent crises before they escalate.
3.2: Strengthen early identification and access protocols for prevention and
diversion
Action Step Lead Entity Timeline Outcome
Measure
Revenue
Impact
a. Develop and
disseminate
shared protocols
for prevention
and diversion
access
CES Operator,
prevention
providers
2026–2028
Written policy
developed;
increase in #
served by
prevention
Low
b. Train staff and
partners to
recognize
housing
instability and
apply protocols
consistently
CES Operator 2026-2030 Reduce first time
homelessness Low
c. Expand
outreach and
engagement with
high-risk
populations
CE Operator,
Provider
Committee, in
consultation with
By and For
organizations,
Tribal governments,
and other relevant
entities
2027-2030
Reduce first time
homelessness for
high-risk
populations
Moderate
25
OBJECTIVE 4: PRIORITIZE ASSISTANCE BASED ON THE GREATEST BARRIERS
TO HOUSING STABILITY AND GREATEST RISK OF HARM
To ensure that Mason County’s homeless response system is both equitable and effective,
it must be continuously evaluated for disparate impact and recalibrated to prioritize those
with the greatest barriers and at risk of harm. This includes assessing whether current
practices unintentionally disadvantage certain groups—such as BIPOC households, young
adults, older adults, Veterans, or rural residents—and whether prioritization tools are
accurately identifying those with the greatest barriers to housing stability.
Strategy 4.1: Conduct Regular Coordinated Entry System Assessments to
support alignment with the Local Homeless Housing Plan and statewide
priorities, and Implement Findings
Conducting a Coordinated Entry System assessment helps communities ensure that
people experiencing homelessness receive equitable, efficient, and effective access to
housing and services.
a. Conduct Regular Local CES Assessments and Implement Findings
Mason County will conduct regular comprehensive assessments of its Coordinated Entry
System (CES) to support alignment with the Local Homeless Housing Plan and statewide
priorities. These processes will help clarify system roles, highlight promising practices, and
identify opportunities to strengthen responsiveness, equity, and coordination across the
CES.
These assessments will examine referral pathways, scoring tools, and intake processes to
identify disparities in access or outcomes—particularly for BIPOC, LGBTQ+, rural, and
other historically excluded populations. Findings will inform updates to CES protocols,
staff training, and prioritization criteria.
Progress Summary (2019–2024): Outreach expanded and Coordinated Entry protocols
improved, but disparities persisted. BIPOC households were underrepresented in
housing placements relative to need, and young adults overflow from shelter programs
remained unresolved. The current plan strengthens prioritization through standardized
assessments, equity tracking, and targeted engagement of underserved groups,
including veterans and rural residents.
26
The recent CES Assessment findings are still being implemented. The CE Advisory Board
and Provider Committee will work together to implement those action steps.
4.1: Conduct regular Coordinated Entry Assessment to support alignment with the
Local Homeless Housing Plan and statewide priorities
Action Step Lead Entity Timeline Outcome
Measure
Revenue
Impact
a. Conduct Regular
Local CES
Assessments and
Implement
Findings
CE Advisory
Committee,
Provider
Committee
2027-2030
Implement
Findings from
current Report;
Conduct Future
Evaluations
Moderate
Strategy 4.2: Expand availability of resources for individuals at imminent
risk of harm
To prevent homelessness and reduce harm, Mason County will expand access to
resources for individuals at imminent risk. Resources may include motel vouchers,
transportation assistance, food, hygiene supplies, and safety planning supports. Outreach
teams and system partners will be equipped to identify and respond to urgent needs
quickly, especially for populations facing compounding risks such as domestic violence,
behavioral health crises, or unsafe living conditions.
a. Fund or enhance targeted outreach for priority populations at-risk
As Mason County develops its prevention framework, outreach efforts can be tailored to
populations identified as facing the greatest risk of harm. These may include individuals
experiencing domestic violence, behavioral health crises, unsheltered homelessness, or
unsafe living conditions. Expanded funding should support existing or new outreach teams
to proactively engage these groups, offering immediate needs resources and pathways to
prevention assistance. Other Staff should be trained to recognize signs of imminent risk
and respond with trauma-informed, culturally responsive practices. Examples of
prevention help can include connecting a person facing an urgent crisis with the means to
reunite with family, or a person couch surfing with landlord mediation so they can return to
being housed and have the supports needed.
b. Strengthen relationships with cross-sector partners for early identification of
imminent risk households
Cross-sector partners are often the first to encounter individuals at risk of housing loss or
harm. Strengthening relationships with partners, such as schools, jails, hospitals, and
tribal organizations, will expand the reach of outreach and engagement efforts. Additional
key partners may include behavioral health providers, domestic violence agencies,
27
emergency departments, crisis response teams, faith-based organizations, and food
banks. They regularly engage with individuals experiencing acute instability and can help
identify households in crisis earlier. Formalizing referral protocols and offering training will
support consistent, equitable access to prevention and diversion supports.
4.2: Expand availability of resources for individuals at imminent risk of harm
Action Step Lead Entity Timeline Outcome
Measure
Revenue
Impact
a. Fund or enhance
targeted outreach
teams for priority
populations at-risk
Providers, B&F
organizations, Tribal
organizations,
partners, HBHAB
input
2026–2028
Number of
individuals
engaged
Moderate
b. Strengthen
relationships with
cross-sector partners
for early ID of
imminent risk
households
CE Operator 2026–2030
Referral
volume from
system
partners
Low
Strategy 4.3: Pilot a project to reduce emergency service use and system
cycling
Homeless high utilizers of emergency services cost hospitals, shelters, and governments
significantly more than those who obtain housing assistance and case management. Local
Partners will update policies to connect high utilizers to intensive case management
support to reduce cycling, improve outcomes, and shorten the average duration of
homelessness.
a. Identify high utilizers of emergency services through data analysis
At local hospitals and shelters, data will be collected to establish a by-name list of high-
utilizers, their service needs, and their estimated cost impact at local facilities.
b. Develop protocols to connect high utilizers of emergency services to intensive
case management
A protocol will be developed among providers and hospital partners to connect high-
utilizers to intensive case management and refer them to appropriate services.
c. Track data about high utilizers of emergency services and use findings to guide
prioritization and housing placement strategies
28
HMIS data from high utilizers will be used to track housing outcomes so that the impact
can be reviewed and shared for further development of effective protocols. For example, a
reduction in the average length of time homeless and overall service costs per high utilizer
can be expected. Evaluation of program results will be used to consider expansion of the
pilot project.
4.3: Pilot a project to reduce emergency service use and system cycling
Action Step Lead Entity Timeline Outcome
Measure
Revenue
Impact
a. Identify high utilizers
of emergency services
through data analysis
CE Operator 2026 List of high
utilizer cases Neutral
b. Develop protocols to
connect high utilizers of
emergency services to
intensive case
management
CE Operator 2026–2027 % of high utilizers
receiving support
Moderate
(could
use
existing
funding
available)
c. Track data about high
utilizers of emergency
and use findings to
guide prioritization and
housing placement
strategies
Public Health,
Partner hospitals 2027–2030
Reduction in ER
visits, jail
bookings,
Average days
homeless per
household, etc.
High
(cost
savings)
29
OBJECTIVE 5: SEEK TO HOUSE EVERYONE IN A STABLE SETTING THAT MEETS
THEIR NEEDS
Mason County’s housing strategy is grounded in the belief that every resident deserves a
stable, dignified place to live. To meet this goal, the County and its partners will expand the
range, capacity, and accessibility of housing options—ensuring that shelter and
permanent housing are available for all populations, including those currently
underserved. This includes investing in emergency shelter, preserving and creating
affordable units, piloting innovative housing models, and strengthening coordination
across systems. Housing solutions must be responsive to individual needs, culturally
appropriate, and designed to reduce barriers for those most impacted by homelessness
and housing instability.
Strategy 5.1: Maintain and Expand Emergency Shelter and Permanent
Housing Capacity
Mason County has an immediate need for additional emergency shelter capacity. Local
partners will work together to increase access to shelter through programming, zoning
updates, infrastructure investment, and targeted incentives.
a. Expand shelter capacity for all, especially adults without children, young adults
and unaccompanied minors
Today there is no emergency shelter capacity for adults over 24 without children in Mason
County. There is also no shelter for unaccompanied minors. Further new funding will need
to be pursued by local governments and/or local providers to expand shelter capacity. A
current initiative at the Youth Connection will be adding new beds to serve young adults.
They are also seeking to add certification to serve unaccompanied minors. A willing
provider and funds will need to be identified for more general shelter beds. This may
include options for motel/hotel vouchers or other non-congregate models for shelter.
Progress Summary (2019–2024): Shelter coordination and voucher utilization
improved, with permanent housing exits rising from 29% in 2020 to 41% in 2024.
However, new unit development lagged due to zoning barriers and limited funding. At
the same time, new unit development has not matched the proportion of need for
affordable multi-family rental units. The 2025–2030 plan proposes strategies to
advance housing expansion through infrastructure investment, flexible models, and
stronger coordination with public and private partners.
“I wish there were more resources for while I was alone – it made me want to give up.”
30
b. Review zoning and other City/County policies for opportunities to better
support emergency shelter and permanent housing development
While both Mason County and the City of Shelton have made recent updates to support
new housing and shelter developments, there are additional steps that could be explored
to reduce barriers to construction locally. Suggestions include pre-approving building sites
for certain development types7, cost-sharing in pre-development funding for projects that
support homeless families and offering fast-track processing for development applications
of desired properties. Project types such as duplex, triplex, quadraplex, and multi-family
housing have historically been under-constructed in Mason County. Further review of local
policy is needed to identify creative policies to attract new development.
c. Invest in infrastructure or other projects that would facilitate new shelter
capacity
Mason County and the City of Shelton will explore infrastructure investments and site
preparation projects that enable new shelter development. This may include utility
upgrades, road access improvements, or environmental remediation on publicly owned or
strategically located parcels. Local partners may also consider modular or prefabricated
shelter models to reduce construction timelines and costs. These investments will be
coordinated with zoning updates and provider capacity-building to ensure long-term
sustainability
d. Invest in infrastructure for new affordable housing units
Increased funding to support new affordable housing is needed, to entice developers to
construct in Mason County. One commonly cited barrier for developers is the high cost of
infrastructure improvements necessary to add new units in Mason. The County and City
could set aside more funding to match developers willing to build, by supporting them in
covering infrastructure costs. In addition, City and County leadership could invest in
infrastructure in advance, to attract developers to specific areas of town or sites where
new development is desired.
7 “Pre-approved sites” could be defined as parcels with zoning, environmental clearance, and infrastructure feasibility already in place
“Investment in infrastructure is key to literally paving the way for increased building.”
31
5.1: Maintain and Expand Emergency Shelter and Permanent Housing Capacity
Action Step Lead Entity Timeline Outcome
Measure
Revenue
Impact8
a. Expand shelter
capacity for all,
especially adults
w/o children,
young adults and
unaccompanied
minors
County Board of
Commissioners,
City Council, and
Providers
2026–2028 Beds added and
utilization rates
Moderate
b. Review zoning
and other
City/County
policies for
opportunities to
better support
emergency
shelter and
permanent
housing
development
County and City
Planning
Departments,
Planning Advisory
Commission
2026–2027 Zoning code
revisions adopted
Neutral
c. Invest in
infrastructure or
other projects
that would
facilitate new
shelter capacity
County Board of
Commissioners,
City Council, and
other funding
Leaders
2026-2030 New infrastructure
added
High
d. Invest in
infrastructure for
new affordable
units
County Board of
Commissioners,
City Council
2026–2030 Number of units
funded
High
8 Funding sources for affordable housing development include bonds, tax allocations, real estate excise tax,
tax exemptions, essential needs and housing support program, HTF, HOME, NHTF, LIHTC and CDBG among
others. Funding for shelter include ESG, EFSP, HOPWA, OHY, and RHY among others.
32
Strategy 5.2: Diversify types of housing options available
Local partners will support diverse housing models such as SROs, scattered-site PSH,
roommate matching, tiny homes, and safe parking programs.
a. Pilot small-scale tests of new housing program models
Local providers are encouraged to run small-scale test projects utilizing new or new-to-
them program models. For example, an existing rapid rehousing project may add a
roommate matching system to its policies. As funding is identified, tests of Tiny Home
projects for non-veterans, development of SRO units, scattered-site PSH programs, RRH to
PSH conversion protocols, and other concepts may be tested before broader investments
are considered. Housing outcomes of each test will be monitored for data-driven decision-
making.
b. Fund safe parking programs, with wraparound services
Safe parking has been identified as a new model worth pursuing. Additional information on
the need can be obtained from street outreach teams and at the 2026 PIT Count. If funds
are identified and the interest is there, identification of a suitable site location and local
agreements among police, public works, landowners, and other partners are steps in the
process. Wraparound services may include case management, hygiene access, behavioral
health support, and housing navigation.
5.2: Diversify types of housing options available
Action Step Lead Entity Timeline Outcome
Measure
Revenue
Impact 9
a. Pilot small-
scale tests of
new housing
program models
Provider and
Implementation
Committee
2026–2028 Number of models
launched Moderate
b. Fund safe
parking
programs with
wraparound
services
County and City
Leadership 2026–2030 Number of sites
and participants Moderate
Strategy 5.3: Maximize the use of existing affordable housing units
The preservation of existing affordable housing units and reduction of vacancies are
needed to maintain and more rapidly expand affordable unit availability. Renovation funds
to preserve existing capacity or bring vacant units back to market will be faster than
9 Funding sources for new program models typically rely on private philanthropy or local unrestricted
sources, but federal and state eligibility has been expanding and should be monitored for updates
33
developing new units given the limited available buildable lots. Funding and coordination
around this issue are needed at the policy level.
a. Assess funding need to preserve and/or renovate existing affordable housing
An inventory and review of housing units in Mason County, which quantifies the number of
units in disrepair, and the scale of repair needed to bring the units back online, would be
conducted to demonstrate the need for funding and set a baseline for monitoring.
b. Pilot renovation grants or incentives programs for affordable housing projects
At the County and/or City level, funds may be set aside as a preliminary test to invest in
renovation grants or incentives targeting the preservation and creation of affordable
housing units. This may include conversion of commercial spaces into residential spaces,
subdivision of existing housing units to increase capacity, or other creative solutions.
5.3: Maximize the use of existing affordable housing units
Action Step Lead Entity Timeline Outcome
Measure
Revenue
Impact
a. Assess funding need
to preserve and/or
renovate existing
affordable housing10
City and County
Planning
2026–
2028
Inventory
completed Low
b. Pilot renovation
grants or incentives
programs for
affordable housing
projects
Planning, County
Board of
Commissioners,
Shelton City Council
2026–
2030
Units
renovated Moderate
Strategy 5.4: Strengthen Coordination with Housing Partners
Local partners will improve coordination with housing authorities and non-Coordinated
Entry providers to expand placement options and reduce bottlenecks.
a. Collaborate with the Bremerton Public Housing Authority to streamline voucher
referral processes and increase the FMR in Mason County
Collaborate with the Bremerton PHA to streamline the referral process for voucher
programs. Also, work together with Provider Committee, Bremerton PHA, the County and
City on an FMR increase as well as other affordable housing proposals.
b. Engage non-CES and/or non-HMIS participating providers in program
placement efforts
10 Affordable housing refers to housing that can be accessed by households earning up to 80% of AMI without being cost burdened
(spending more than 30% of income on rent and utilities). This includes publicly subsidized housing, income-restricted units, and
naturally occurring affordable housing
34
Partners outside the traditional housing system, such as hospitals, jails, schools, and
others should have access to the CES systems. This may include developing a single point
of contact relationship between a staff position at those partners and the CES
Management entity, regular meetings, membership on boards or committees, and written
protocols for referrals. These partnerships should be tracked through referral logs to
monitor impact and reduce duplication.
At the same time, there are service providers who do not participate in CES but do offer
housing resources. Strengthening partnerships and formalizing referral relationships from
CES into those programs would benefit those waiting on the CES queue for housing
resources. Examples include recovery housing, faith-based resources, etc.
5.4: Strengthen Coordination with Housing Partners
Action Step Lead Entity Timeline Outcome
Measure
Revenue
Impact
a. Collaborate with
the Bremerton PHA to
streamline voucher
referral processes
and increase FMR
Provider
Committee 2026–2028
Voucher utilization
rate, Process
Improvements
Low
b. Engage non-
participating
providers in program
placement efforts
CES
Management
Entity
2026–2030
Number of
placements
outside CE
Neutral
35
OVERALL PERFORMANCE METRICS
Mason County Local Homeless Housing Plan
Performance Measures 2025-2030
Goal Measure Baseline (FY
2024)
Target (2030)
Pr
e
v
e
n
t
Expand Prevention
services (diversion,
flex funds, one-time
support)
# of households served through
prevention
143
households1
300
households
Reduce first time
homelessness
% reduction in individuals
experiencing first-time
homelessness
Verifying
data2
25%
reduction
Reduce Returns to
Homelessness
# of households Returned to
Homelessness within 2 Years
15% RRH
0% TH
25% ES
5% RRH
5% TH
10% ES
Maintain functional
zero for veteran
homelessness
# of veterans housed vs.
enrolled
32 housed /
40 enrolled1
Maintain
Goal Measure Baseline
(2024)
Target (2030)
Ho
u
s
e
Increase emergency
shelter beds for single
adults, young adults,
and unaccompanied
minors
# of shelter beds for single
adults, young adults and
unaccompanied minors
0 beds1 80 beds
-42 singles
-35 young
adults
-3 minors
Increase rate of exits
from RRH to PH
% enrollment in rapid rehousing
that end with client in
Permanent Housing
63%2 80%
Increase rate of exits
from TH to PH
% enrollment in transitional
housing that end with client in
Permanent Housing
100%2 80%
Increase rate of exits
from ES to PH
% enrollment in emergency
shelter that end with client in
Permanent Housing
12%2 50%
Increase # of RRH
placements
# of placements in Rapid
Rehousing
138
placements1
244
placements
Increase # of PSH
beds
# of additional general
Permanent Supportive Housing
beds
55 beds1 195 beds
Decrease in total
homelessness
% reduction in total Point-In-
Time (PIT) count
435
individuals3
15%
reduction
Reduce Unsheltered
homelessness
% reduction in unsheltered PIT
count
300
individuals3
25%
reduction
Reduce Length of Time
Homeless
Reduction in the median length
of time persons are homeless
160 days2 ≤ 45 days
1 HMIS data for FY 2024
2 Data from Washington State Homelessness System Performance County report card
3 Data from 2025 Mason County PIT
36
Goal Measure Base (2024) Target (2030)
Eq
u
i
t
y
,
Pr
i
o
r
i
t
y
Improve CE
participation rate
% of homeless population
enrolled in Coordinated Entry
~65%1 85%
Reduce homelessness
for subpopulations
% reduction in total PIT count
for families and
unaccompanied minors
-147 Family
-12 Una.
Minor3
25%
reduction
Goal Measure Base (2024) Target (2030)
St
r
e
n
g
t
h
e
n
Maintain entry/exit
data quality
Entry/Exit Data Quality Score 97%2 ≥ 95%
Data Completeness Completeness and correctness
of data filled out in each record
94.8%2 ≥ 95%
Data Timeliness The amount of days between
event and when it is entered
51.1 days2 3 calendar
days
Reduce Cost per PH
exit
Increases steady at 3% to
account for inflation
$6,4002 ≤ $8,000
Increase HMIS Project
Coverage
Percentage of every project
participating in HMIS
85%2 ≥ 90%
1 HMIS data for FY 2024
2 Data from Washington State Homelessness System Performance County report card
3 Data from 2025 Mason County PIT
37
The Way Forward
38
THE WAY FORWARD
NEXT STEPS FOR MASON COUNTY
Commitment to the plan
To ensure meaningful progress, Mason County must commit to clear and actionable steps
to move beyond planning into implementation. This will include aligning strategies to local
champions and forming the Implementation and Provider Committees. Beyond that it will
mean looking to available funding to fill critical gaps in service capacity. This plan
document outlines many core needs, so that the community can gather the support
necessary to meet those needs. A strong commitment to using this plan as a guidepost will
demonstrate to the residents and partners that this community is serious about investing
in data-driven strategies and evidence-based solutions.
System of accountability
To maintain and monitor progress against the plan, there will need to be a system of
accountability established. This will lie with the County, City, Providers and community
partners to continue to revisit the strategies identified and take collective action to support
those strategies. Regular evaluation of the progress, using the metrics outlined and
additional metrics as identified during implementation, is the key to ensure both short-
term benchmarks and long-term goals remain on track.
Adaptability
As implementation progresses, the collective must be prepared to shift strategies as new
circumstances and information may arise. The community must have the ability to
effectively tack and monitor the outcomes of their efforts, so that they may invest further
into the initiatives that show results while pivoting away from those that do not.
Education and Advocacy
To support this plan, Mason County will need well-informed community members and
providers trained in best practices and the latest techniques to come together in support
of proven effective solutions. Developing a deep understanding of what works, and
creating a culture of data driven investment will help to ensure long-term success.
Ongoing Discussion and Engagement
Sustained progress will depend on ongoing discussion and engagement across the
community. A Plan Implementation Task Force can serve as a hub for collaboration,
coordination, and shared responsibility. This group can help track implementation, identify
barriers, and keep the work grounded in the needs of the community.
By combining clear commitments, accountability structures, and consistent engagement,
Mason County can build the momentum needed to translate planning into measurable
results.
39
IMPLEMENTATION STRUCTURES
To support implementation, Mason County will establish two standing committees that
reflect the diversity, expertise, and lived experience within the homeless system of care.
These groups will serve as anchors for coordination, accountability, and continuous
improvement. Both committees will operate in an advisory capacity to the Housing and
Behavioral Health Advisory Board, ensuring that implementation efforts remain connected
to broader policy and funding decisions.
Each committee will be responsible for carrying forward specific strategies and action
steps from the Local Plan. These assignments will be clearly documented and revisited
regularly to ensure alignment with evolving priorities. Committees may form short-term
workgroups to advance initiatives, troubleshoot challenges, or support cross-sector
collaboration.
LOCAL P LAN COMMITTEE
The Local Plan Committee will serve as a central forum for monitoring progress, evaluating
outcomes, and identifying barriers to implementation. Meeting quarterly, this group will
anchor cross-sector coordination and strategic oversight. It will operate in an advisory
capacity to the Housing and Behavioral Health Advisory Board, ensuring that
implementation efforts remain connected to broader policy and funding decisions.
The committee will carry forward specific strategies and action steps from the Local Plan,
with assignments clearly documented and revisited regularly. Members may form short-
term workgroups to advance initiatives, troubleshoot challenges, or support cross-sector
collaboration.
40
Structure and Membership
• Co-chaired by representatives from the County and a community-based
organization
• Membership includes:
o County and City staff involved in homelessness and housing
o Homeless service providers
o Behavioral health and healthcare partners
o Tribal representatives
o Persons with lived experience of homelessness
o Faith-based and philanthropic partners
• Members will be selected to reflect geographic, cultural, and sectoral diversity
Governance and Facilitation
• Meetings will follow a published agenda and use shared decision-making protocols
• A small Facilitation Team (2–3 members) will rotate responsibility for agenda
setting, timekeeping, and note-taking
o Members of the Facilitation Team will represent different agencies,
disciplines, and subpopulations served to ensure diverse perspectives
• Committee ground rules will promote respectful dialogue, equitable airtime, and
collaborative problem-solving
• A quarterly feedback process will help assess committee effectiveness and support
continuous improvement
Responsibilities
• Carry forward assigned strategies and action steps from the Local Plan
• Review and interpret performance metrics
• Elevate emerging needs and recommend course corrections
• Form workgroups to address specific implementation challenges or opportunities
• Ensure alignment with equity goals and community priorities
• Advise the Housing and Behavioral Health Advisory Board on progress and system-
level needs
PROVIDER C OMMITTEE
The Provider Committee will offer a dedicated space for service providers and system
partners to collaborate, share insights, and elevate operational challenges. To support
41
inclusive participation and shared ownership, the committee will operate under a
structured framework that promotes transparency, equity, and collective problem-solving.
In addition to advancing implementation, the Provider Committee will serve as a space to
support provider staff and their well-being. Meetings are recommended to occur monthly,
alternating between two formats:
• Frontline Staff Session: A peer-focused gathering centered on staff needs, such as
addressing burnout, vicarious trauma, and workforce sustainability. These sessions
may include facilitated discussions, wellness strategies, and shared learning
across roles and organizations.
• Full Committee Session: A strategic coordination meeting involving provider
leadership, system partners, and invited government staff to advance
implementation, troubleshoot challenges, and elevate service-level insights.
This alternating structure is designed to balance operational coordination with workforce
support. The committee may revisit this format over time to ensure it meets the evolving
needs of the provider community.
Structure and Membership
• Facilitated by a rotating provider lead, selected through consensus or nomination
every six months
• Membership includes:
o Leadership and staff from homeless service organizations
o Coordinated Entry and outreach teams
o Behavioral health and housing navigation staff
o Invited system partners (e.g., schools, hospitals, law enforcement)
o Government staff may participate as needed on a project-specific advisory
basis
Governance and Facilitation
• Meetings will follow a published agenda and use shared decision-making protocols
• A small Facilitation Team (2–3 members) will rotate responsibility for agenda
setting, timekeeping, and note-taking
o Members of the Facilitation Team will represent different agencies,
disciplines, and subpopulations served to ensure diverse perspectives
• Committee ground rules will promote respectful dialogue, equitable airtime, and
collaborative problem-solving
• A quarterly feedback process will help assess committee effectiveness and support
continuous improvement
42
Responsibilities
• Carry forward assigned strategies and action steps related to service delivery and
coordination
• Share promising practices and troubleshoot service delivery challenges
• Coordinate across programs and funding streams
• Form workgroups to advance specific initiatives or respond to emerging needs
• Provide feedback to the Local Plan Committee on implementation barriers
• Support professional development, staff wellness, and training needs
• Advise the Housing and Behavioral Health Advisory Board on service-level trends
and resource gaps
REGULAR BRIEFINGS
To promote transparency, accountability, and community-wide engagement, Mason
County will provide regular briefings on the progress of the Local Plan, performance
metrics, and the state of homelessness and housing instability. These briefings will not
necessarily require the creation of new meetings. Instead, they can be integrated into
existing public forums such as the Housing and Behavioral Health Advisory Board, Board of
Commissioners meetings, and other regularly scheduled venues that bring together
decision-makers, providers, and community stakeholders.
Quarterly briefings can be opportunities for providers to report to the Behavioral Health
Advisory Board on project outcomes and plan implementation progress. Semi-annual
Briefings will be opportunities to brief on metrics and the progress of the main plan
components. The Annual Briefing will include the full year’s progress and include elected
officials and the public.
The goals of the briefing process are:
• Share updated metrics and implementation progress in a clear, accessible format
• Provide opportunities for public discussion and feedback
• Support data-informed decision-making across County departments and provider
networks
• Reinforce the County’s commitment to equity, transparency, and continuous
improvement
• Ensure that persons with lived experience, frontline staff, and community partners
have access to timely information
The HMIS team will compile and update data from HMIS and other relevant sources for the
semi-annual and annual briefings. Providers may need to update information in HMIS or
submit other supplemental data as requested. County leaders — including the Board of
43
Commissioners, departmental managers, and provider executive directors — can use this
data to proactively monitor performance and make transparent, evidence-based decisions
about program implementation and resource allocation.
Briefings will be well-promoted in advance to encourage attendance by relevant partners
and interested community members. Over time, this practice will help build a culture of
shared responsibility, informed advocacy, and collaborative problem-solving across
Mason County’s homeless response system
1
MASON COUNTY
LOCAL HOMELESS HOUSING PLAN
2025-2030
2
Acknowledgements
The final, 2025-2030 Mason County Local Homeless Housing Plan (Local Plan) is the result
of many hours of collaboration and thoughtful engagement. We extend our sincere thanks
to the many service providers, community partners, and city and county staff who shared
their expertise and insight throughout this process. Their commitment to building a system
where all who live in Mason County can find and maintain a home was evident throughout
this process.
We are especially grateful to recently housed and unhoused community members who
shared their stories, perspectives, and ideas. Your voices have been invaluable in guiding
the planning and ensuring that the final Local Plan reflects the realities and needs of those
it aims to serve.
To every individual and organization who participated, we recognize and appreciate your
contribution. Together, we have laid the groundwork for meaningful progress. We are
confident that the relationships formed and strengthened during this process are an
essential first step.
A detailed listing of partners and contributors to this plan can be found in Appendix C.
3
EXECUTIVE SUMMARY
MASON COUNTY’S HOUSING AND HOMELESSNESS LANDSCAPE
Mason County is navigating a complex housing and homelessness landscape shaped by
rapid population growth, limited rental inventory, and deep affordability challenges. With a
population of 68,389 projected to grow 23% over the next two decades1, the County
must scale its housing system to meet rising demand while addressing gaps that persist.
Key indicators reveal a system under strain:
• Only 21% of housing units are rentals, with vacancy rates near 1%.
• Over 26%2 of renters are severely rent-burdened3 compared with 24% statewide; in
the City of Shelton, the number of renters who are cost-burdened reaches 33%.
• Seasonal and vacant homes make up 24% of all units—more than all rental types
combined, as compared to Jefferson County 17%, Kitsap County 7%, Pierce County
5%, and Thurston County 5%, and a statewide average of 17%.
• Emergency shelter and permanent housing options fall short of need, especially for
young adults, unaccompanied youth, single adults, and rural residents.
RECENT PROGRESS AND STRATEGIC INVESTMENTS
Despite these challenges, Mason County has made targeted investments in Permanent
Supportive Housing for Veterans, youth homelessness programs through federal youth
funding, flexible housing for families, and a countywide Coordinated Entry system 4. These
efforts are complemented by expanded prevention services, including rental assistance
and eviction diversion, which have demonstrated cost-effective outcomes.
The County is at functional zero5 for Veteran’s homelessness and has demonstrated cost-
effective outcomes in homeless prevention and permanent supportive housing (PSH)6.
Prevention services cost less than half of post-homelessness interventions, underscoring
the value of upstream investment.
1U.S. Census Bureau, American Community Survey 2023 1-Year Estimates. https://censusreporter.org/profiles/05000US53045-mason-county-wa/ and
2025 Draft Mason County Housing Needs Assessment.
2 U.S. Census Bureau, American Community Survey 2022 5-Year Estimates, Table B25070
https://data.census.gov/chart/ACSDT5Y2023.B25070?t=Income+and+Poverty:Renter+Costs&g=040XX00US53&y=2023&d=ACS+5 -
Year+Estimates+Detailed+Tables
3 A household is considered rent burdened when it spends more than 30% of its income on housing costs, including rent and utilities. When housing costs
exceed 50% of income, the household is considered severely rent burdened
4 The Coordinated Entry System (CES) provides a centralized approach to connect the region’s homeless or precariously housed residents to housing and
services through an approved assessment tool
tool and program matching system
5 Functional zero means that a community can house more people experiencing homelessness than are becoming homeless within a gi ven month, ensuring
homelessness for that subpopulation is rare, brief, and non-recurring.
6 Permanent supportive housing provides long-term housing with intensive supportive services to persons with disabilities. These programs typically target
people with extensive experiences of homelessness and multiple vulnerabilities who would not be able to retain housing without significant support.
4
A homeless person is defined as an individual or family who lacks a stable, safe, and
functional housing. This includes those whose primary nighttime residence is a public or
private place not designed for regular sleeping accommodations, such as cars, parks,
abandoned buildings, or shelters. Additionally, homelessness encompasses individuals
living in transitional housing or those exiting institutions where they temporarily resided.
Overall, homelessness reflects the state of having no home or permanent residence.
This Local Homeless Housing Plan (Local Plan) outlines a data-driven roadmap to close
system gaps, strengthen equity commitments, and align local efforts with state and federal
priorities. It calls for targeted expansion of shelter beds, rapid rehousing (RRH)78, and
permanent supportive housing capacity, alongside performance measures to track
progress and ensure accountability.
KEY MEASURES OF SYSTEM SUCCESS
The Performance Measures listed below will guide how Mason County evaluates progress
in its homeless response system over time. These indicators align with federal and state
priorities and inform competitive funding decisions.
System Performance Measures9 State Performance Measures
1. Reduce Overall Homelessness
2. Reduce Unsheltered Homelessness
3. Reduce Family Homelessness
4. End Veteran Homelessness
5. End Homelessness for Unaccompanied
Minors
1. Increase Exits to Permanent Housing
2. Reduce the Average Length of Time
Homeless
3. Reduce Returns to Homelessness
4. Improve Data Quality Across Programs
For purposes of these measures, “ending” homelessness for a subpopulation does not
mean that no one will ever experience homelessness again. Rather, it means that the
system has sufficient resources and coordination to ensure that when they do become
homeless, they can be sheltered and placed into permanent housing—typically within 30
days or less. Achieving this goal requires real-time, comprehensive data, robust prevention
and diversion strategies, and strong community collaboration across agencies and
providers.
The five core State objectives plus the local strategies and actions outlined in this 2025-
2030 Local Plan are designed to help Mason County reach these ambitious but essential
milestones.
7 HUD Exchange, Category 1: Literally Homeless, https://www.hudexchange.info/homelessness-assistance/coc-esg-virtual-binders/coc-esg-homeless-
eligibility/four-categories/category-1/
8 Rapid Rehousing provides rental housing subsidies and tailored supportive services with the goal of helping people to transit ion to sustainably maintaining
that housing without support.
9 See Part III for additional information on specific local performance measures
5
2025-2030 LOCAL HOMELESS HOUSING PLAN OBJECTIVES
Promote an equitable, accountable and transparent homeless crisis
response system
Promote
Equity
Strengthen the homeless service provider workforceStrengthen
Workforce
Prevent episodes of homelessness whenever possiblePrevention
Prioritize those with the most significant barriers to housing stability and the
greatest risk of harmPrioritization
Seek to house everyone in a stable setting that meets their needsHousing
6
STRATEGIES FOR ACTION
Outlined below are summaries of strategic actions and outcomes for each objective.
Objective 1: Promote an Equitable, Accountable, and Transparent
Homeless Crisis Response System
An equitable, accountable, and transparent system earns public trust,
improves outcomes, and strengthens Mason County’s ability to
compete for state and federal funding
• Gather and maintain community energy to stay accountable to shared goals
• Center community voices—especially those from historically excluded groups and
individuals with lived or current experience—to advance equity and accountability
• Promote transparency and collaboration with the public by improving community
understanding of homelessness and housing instability
• Enhance accountability, transparency and equity, by improving accuracy, analysis,
and consistent dissemination of data
Objective 2: Strengthen the Homeless Service Provider Workforce
A supported workforce improves outcomes, reduces system costs, and
strengthens Mason County’s capacity to deliver effective services
• Add new community-building opportunities for local provider networks
• Coordinate training opportunities for homeless services staff communitywide
• Support overall sustainability for the homeless service provider workforce
7
Objective 3: Prevent Episodes of Homelessness Whenever Possible
Upstream investments can reduce trauma, lower system costs, and keep
individuals and families safely housed
• Expand financial assistance and case management for prevention and diversion
• Strengthening early identification protocols and referral pathways will help
identify at-risk households early
Objective 4: Prioritizing Assistance Based on the Greatest Barriers to
Housing Stability and Greatest Risk of Harm
Prioritizing those with the greatest barriers and greatest risk of harm can
saves lives, reduce disparities, improve outcomes, and reduce costs
• Conduct local Coordinated Entry Assessment to support alignment with the Local
Homeless Housing Plan and statewide priorities
• Expand availability of resources for individuals at imminent risk of harm
• Adopt standardized protocols for prevention and diversion assistance
• Pilot project to reduce emergency service use and system cycling by targeting high
utilizers with intensive support to reduce system costs over time
8
Objective 5: Seek to House Everyone in a Stable Setting That Meets Their
Needs
A responsive housing system that reflects diverse needs leads to better
placement outcomes and sustained housing stability
• Expand emergency shelter capacity for adults without children, young adults, and
unaccompanied minors
• Expand permanent housing capacity through builder incentives – streamline
permitting, reduce regulatory barriers and infrastructure investments.
• Pilot housing models, such as single-room occupancy units10 (SROs), scattered-site
PSH, roommate matching, tiny homes, and safe parking programs to expand housing
• Preserve and renovate existing units to reduce vacancy and maintain affordability
• Offer risk mitigation funds, signing bonuses, or guaranteed rent programs to
encourage private landlords to lease to voucher holders or high-barrier tenants
• Expand capacity for wrap-around services with housing, such as behavioral health
care, rehabilitation, or employment.
The Mason County Homeless Housing Plan outlines a comprehensive, multi-pronged
strategy to transform the local homeless response system. These actions are designed to
build public trust, improve outcomes, and ensure that investments are aligned with
community needs and evidence-based practices.
The plan emphasizes equity, transparency, and accountability across all levels — from
frontline service delivery to system-wide coordination. It calls for strengthening the
provider workforce, expanding housing and shelter options, and investing in upstream
prevention to reduce the trauma and cost of homelessness. Prioritization strategies ensure
that those facing the greatest barriers and risks receive timely, tailored support.
Together, these strategies aim to create a responsive, resilient system that can prevent
homelessness whenever possible, house people quickly and stably when it occurs, and
continuously improve through data, collaboration, and community engagement.
10 An SRO, or Single Room Occupancy, is an affordable housing option consisting of a single room for one person to live in, often with shared bathrooms and
kitchens rather than private ones. SROs are designed to be low-cost housing, especially in areas with high housing costs.
9
SYSTEM GAPS OVERVIEW
The following Gaps Table summarizes current capacity, estimated need targets, and gaps
identified through system data, as well as system modeling and stakeholder input.
Intervention Type
Current
Capacity
Estimated
Need
Gap Populations
Affected
Temporary Solutions to Homelessness
Emergency
Shelter (Singles)
0 80 beds 80 beds Single
residents,
unaccompanied
youth, rural
residents
-single adults 0 42 42
-young adults 0 35 35
-unaccompanied
minors
0 3 3
Safe Parking 0 20 20 spots
Total Temporary Solutions Needed: 100
Permanent Solutions to Homelessness
Rapid Rehousing 219
placements
325
placements
106
placements
Families,
transition-age
young, adults
Permanent
Supportive
Housing
55 195 140 Chronically
homeless,
disabled adults
-General 25 165 140 beds
-Veteran-Specific 30 30 0
Total Permanent Housing Spaces Needed: 246
Solutions to Housing Stability
Eviction
Prevention
Services
412 412 0 At-risk
households
Diversion, Flexible
Funds, One-time
Support
143
Households
650
persons/300
Households
157
Households
Total Need for Housing Stability: 157 Households
10
CONCLUSION
Mason County’s 2025–2030 Homeless Housing Plan presents a clear, data-driven
roadmap to address urgent housing gaps, strengthen system coordination, and promote
equity across all levels of service. With rising population pressures, limited rental
inventory, and high rates of housing instability, the County must act decisively to expand
shelter and permanent housing options, invest in upstream prevention, and support the
workforce that delivers these critical services.
Key takeaways include:
• Severe gaps in emergency shelter and permanent supportive housing —
especially for single adults, youth, and rural residents.
• Gaps in wraparound supports such as mental health, rehabilitation, and
employment services.
• Prevention and PSH programs are cost-effective and show strong outcomes but
require sustained investment.
• Equity, transparency, and workforce development are essential to system
success and public trust.
• Performance metrics and dashboards will guide accountability and funding
decisions.
Next Steps:
Mason County will move forward by aligning local strategies with state and federal
priorities, securing funding to close identified gaps, and engaging stakeholders across
sectors to build a resilient, responsive housing system. To carry the implementation of this
plan forward, it is recommended to identify or establish two committees: a Local Plan
Implementation Committee and a Provider Committee. These two spaces will serve
different roles, but both are necessary to maintain momentum.
This plan is both a call to action and a foundation for collaboration — ensuring that
homelessness becomes rare, brief, and non-recurring for all residents.
11
TABLE OF CONTENTS
ACKNOWLEDGEMENTS ...................................................................................................................... 2
EXECUTIVE SUMMARY ........................................................................................................................ 3
MASON COUNTY’S HOUSING AND HOMELESSNESS LANDSCAPE .......................................................................... 3
RECENT PROGRESS AND STRATEGIC INVESTMENTS ........................................................................................... 3
KEY MEASURES OF SYSTEM SUCCESS ............................................................................................................ 4
2025-2030 LOCAL HOMELESS HOUSING PLAN OBJECTIVES .............................................................................. 5
STRATEGIES FOR ACTION ............................................................................................................................ 6
SYSTEM GAPS OVERVIEW ........................................................................................................................... 9
CONCLUSION ....................................................................................................................................... 10
INTRODUCTION ............................................................................................................................... 13
BACKGROUND ....................................................................................................................................... 13
MASON COUNTY’S PLAN .......................................................................................................................... 13
METHODOLOGY – MASON COUNTY PLANNING PROCESS ................................................................................. 14
DATA SOURCES ..................................................................................................................................... 16
MASON COUNTY CONTEXT ............................................................................................................... 18
OVERVIEW ............................................................................................................................................ 18
HOUSING AND HOMELESSNESS IN MASON COUNTY ........................................................................................ 20
THE CITY OF SHELTON IN THE HOMELESS AND HOUSING LANDSCAPE .................................................................. 21
MASON COUNTY 2025-2030 ............................................................................................................... 23
LOCAL HOMELESS HOUSING PLAN ..................................................................................................... 23
VISION STATEMENT .......................................................................................................................... 24
MISSION STATEMENT ....................................................................................................................... 24
GUIDING PRINCIPLES....................................................................................................................... 24
FOLLOW A HOLISTIC, PERSON-CENTERED APPROACH ..................................................................................... 25
SUPPORT EQUITY AND INCLUSION .............................................................................................................. 25
TAKE INFORMED ACTION USING HIGH QUALITY DATA & BEST PRACTICES ............................................................. 26
DATA AND ANALYSIS ......................................................................................................................... 28
MASON COUNTY SYSTEM OF CARE OVERVIEW .................................................................................. 29
VOLUME OF NEEDS ................................................................................................................................. 29
SPECIAL POPULATIONS IN MASON COUNTY .................................................................................................. 30
ESTIMATES OF SERVICE CAPACITY VS. SERVICE NEEDS .................................................................... 37
SUMMARY OF SYSTEM GAPS IN HOUSING SUPPORT ......................................................................................... 39
ESTIMATES OF PERMANENT AND EMERGENCY HOUSING NEEDS ....................................................... 43
ESTIMATES OF SERVICE LEVELS ........................................................................................................ 51
DATA AND ANALYSIS SUMMARY ....................................................................................................... 56
APPENDICES ................................................................................................................................... 58
APPENDIX A: DOCUMENTATION OF THE PLANNING PROCESS ............................................................................. 59
APPENDIX B: COMPENSATION FOR PARTICIPATION IN THE PLANNING PROCESS ...................................................... 63
APPENDIX C: SUMMARY OF ALL PARTICIPANTS IN THE PLANNING PROCESS ........................................................... 64
APPENDIX D: PRIORITIZATION CRITERIA OF HOMELESS HOUSING CAPITAL PROJECTS ............................................... 65
APPENDIX E: SURVEY OF FUND SOURCES FOR HOMELESS HOUSING ASSISTANCE PROGRAMS AND CAPITAL PROJECTS .... 69
12
APPENDIX F: SOURCES OF QUANTITATIVE DATA AND GLOSSARY ......................................................................... 70
APPENDIX G: SUMMARY OF FEEDBACK AND PUBLIC COMMENT .......................................................................... 77
13
INTRODUCTION
BACKGROUND
In 2005, the Washington State Legislature adopted the Homeless Housing and Assistance
Act (HHAA) (RCW 43.185C) to promote consistent, coordinated efforts to address
homelessness across the state. Along with the HHAA are regulatory requirements that
promote transparency, accountability, the integration of evidence-based practices, and
continuous community engagement. Each county must:
• Create and regularly update a Local Homeless Housing Plan (Local Plan) to
address homelessness.
• Align the Local Plan with the most recent guidance issued by the Washington State
Department of Commerce (Commerce).
• Collaborate with a broad spectrum of partners, including cities, housing
authorities, community organizations, and individuals with lived experience.
• Complete annual reporting on progress, outcomes, and expenditures.
The Commerce guidance for the 2025-2030 Local Plan includes five statewide objectives
that each county must adopt and incorporate, though they may have more than the five
statewide objectives. Each objective in the Local Plan must have specific strategies or
action steps to achieve it, performance measures, and timelines for completion. Other
aspects of the Local Plan include how to measure housing and service needs and a
process to prioritize capital projects.
MASON COUNTY’S PLAN
Mason County’s 2025-2030 Local Plan meets the regulatory requirements of the HHAA,
and the guidance issued by Commerce. By aligning with state guidance, the plan positions
Mason County to leverage state resources and align with other counties across
Washington. The benefits of developing a new Local Plan go beyond meeting statutory
obligations. Strategic planning is an important process that builds consensus on goals,
facilitates group prioritization of key actions, fosters collaborative problem-solving, and
provides a platform to consider resource needs and opportunities.
The Local Plan addresses concerns and ideas voiced by area providers and individuals
experiencing homelessness, resulting in tailored solutions for local contexts. Mason
County will leverage this planning opportunity to develop a coordinated response to
homelessness that is informed by the lived experiences, insights, and priorities of those
living and working in Mason.
This plan builds on the foundation established by previous efforts, carrying forward proven
strategies and lessons learned from the 2019-2024 Local Plan. While revisiting and
14
renewing system priorities, we remain committed to dignified, sustainable solutions for all
residents experiencing or at risk of homelessness. The planning process has also been
intentionally aligned with other local initiatives—integrating the perspectives of public and
behavioral health, education, public safety, and inclusive community development.
Through broad stakeholder engagement and careful reflection on local data and needs, the
Mason County Local Plan reflects a collective vision for a future where every individual has
the opportunity for safe, stable housing and needed services. The Local Plan is not only a
roadmap for policy and collective action but also represents a commitment to a new level
of communication and collaboration in addressing homelessness across the region.
METHODOLOGY – MASON COUNTY PLANNING PROCESS
The development of Mason County’s Local Homeless Housing Plan was guided by a
comprehensive and inclusive planning process designed to integrate best practices and
local realities. The process combined data analysis, stakeholder engagement, and
community input to ensure the plan is grounded in evidence and responsive to the needs
of those most impacted. A Homeless Housing Task Force (HHTF) was temporarily
assembled for a Summit and drafting input process to develop the Local Plan.
To ensure the strategic plan development process was effective and built upon existing
structures, networks, and resources throughout Mason County, the following preparations
were completed before community engagement and plan development work began:
• Scan of the homeless and housing environment to identify the unique
characteristics, strengths, challenges, and barriers.
• Research and analysis regarding homelessness and housing in Mason County.
• Review of evidence-based practice research provided by Commerce11.
Successful plan development requires acknowledging and leveraging existing programs,
resources, and services available to prevent and respond to homelessness. Mason County
resources include City and County staff working together across numerous departments,
as well as dedicated service provider staff working innovatively with limited resources. Key
system partners also participated and provided their insights and recommendations.
Finally, no plan could be truly responsive to homelessness without seeking the input of
those who have experienced or are experiencing homelessness. That is the only way to
learn about some of the system gaps, barriers to entry, biases or discriminatory practices
that may exist, needs that have not been identified and other input that may be shared. We
prioritize and ensure to talk with people who are at different stages of homeless
experience, including having been permanently housed, living in shelter, and are currently
unhoused. All can share input about the homeless system of care.
11 2025-2030 Local Homeless Housing Plan Guidance Research, Evaluations, and Reports:
https://docs.google.com/document/d/1FtmgE4yYZKwYX2bGqIKgs6LoTp3u--yRNZJnBegNPkw/edit?tab=t.0
15
Planning Process Key Components
Plan Adoption
With input from the Shelton City Council and the Housing & Behavioral Health Advisory
Boardm the Local Plan went to the Mason County Board of Commissioners for approval
Public Engagement
Draft Local Plan was posted for 30 days for public comment, presented at public meetings
for feedback, and the process and feedback was summarized and incorporated
Focus Groups/Interviews with Individuals with Recent or Current Lived Experience
Sessions held with individuals who were experiencing or had recently experienced homelessness
who provided insight into system navigation, barriers, opportunities for improvement, etc.
Three-Day Planning Summit
Led a 3-day summit with system partners—housing & service providers, government
agencies, advocates—to build trust, identify strategies and action steps, and shape priorities
Stakeholder Interviews
Conducted interviews with County/City staff from relevant departments, housing and service
providers, & key partners to gather insight on system strengths, challenges, emerging needs,
and to receive feedback on the draft plan
Federal, State, and Local Data Analysis
Quantitative and qualitative data were analyzed to understand trends in homelessness, housing
availability, system performance, and to identify gaps and opportunities for targeted interventions
Local and Best Practice Document Review
Materials included previous local plans, relevant local initiatives, best practice guidance
16
DATA SOURCES
The planning process was grounded in a robust set of data sources that informed every
stage of analysis and strategy development to ensure the Local Plan reflects both local
realities and best practices.
Understanding homelessness requires both quantitative data and qualitative insight.
Because homelessness is dynamic and often underreported, no single dataset can fully
capture its scope. Mason County’s planning team used multiple sources to build a
comprehensive picture of local needs, system performance, and service gaps.
These sources reflect federal and state standards and were selected for their relevance,
reliability, and alignment with best practices. Where possible, quantitative data was
supplemented with community input, stakeholder interviews, and lived experience
perspectives to ensure the plan reflects real-world conditions.
Key Data Sources Used in Planning Process:
DATA SOURCE DEFINITION
Homeless Management
Information System (HMIS)
Tracks service utilization, housing
placements, and client demographics
across programs.
Point-in-Time (PIT) Count Annual count of sheltered and unsheltered
individuals experiencing homelessness on a
single night in January.
Housing Inventory Count (HIC) Annual inventory of shelter and housing
units dedicated to people experiencing
homelessness.
System Performance Measures
(SPMs)
HUD-defined metrics that assess system
effectiveness, including length of time
homeless, exits to permanent housing, and
returns to homelessness.
Coordinated Entry System (CES)
and By-Name List (BNL)
Real-time data on individuals actively
seeking housing, used to prioritize and
match services.
Annual County Expenditure
Report (“Golden Report”)
Combines financial and programmatic data
to assess cost-effectiveness and funding
distribution.
U.S. Census Bureau and
American Community Survey
(ACS)
Provides demographic, income, housing,
and poverty data to contextualize local
trends.
17
While the data sources used provide valuable insights, it’s important to acknowledge the
limitations and the equity considerations that shaped the planning process.
Limitations in Homelessness Data Equity-Driven Planning Responses
Undercounting
PIT and HMIS may miss individuals in
informal or hidden homelessness (e.g.,
couch surfing, vehicle dwellers).
Lived Experience Engagement
Input from individuals at all stages of
homelessness shaped the plan’s priorities
and strategies.
Timeliness and Accuracy
ACS and Census data lag behind real-time
conditions, making it difficult to capture
emerging trends. HMIS data is self-
reported.
Use Local and State Data
Improve accuracy of local data and
leverage availability of state dashboards.
Increase incentives and accountability for
data accuracy.
Data Gaps
Not all providers participate in HMIS.
Populations such as domestic violence
survivors, undocumented individuals, and
rural residents may be underrepresented.
Qualitative Feedback
Interviews, listening sessions, and open
comment periods added depth beyond
quantitative data, including new partners.
Bias Risks
Systemic bias can affect prioritization,
access, and outcomes—especially for
BIPOC, LGBTQ+, and other marginalized
groups.
Transparency & Accountability
Equity dashboards and performance
metrics will track disparities and guide
continuous improvement.
Each source has limitations—whether due to timing, methodology, or data entry
inconsistencies. For example, client data in HMIS data is self-reported and entered by
agencies – both steps are opportunities for accuracy and validation issues. However, the
data available must be used to develop equity-driven planning responses to build a strong
foundation for strategic planning. Additional detail on data definitions and limitations is
available in Appendix F.
18
MASON COUNTY CONTEXT
OVERVIEW
Mason County, Washington, is located at the southeastern edge of the Olympic Peninsula
in the Pacific Northwest. The county seat and only incorporated city is Shelton.
The shoreline and inlets of Mason County support shellfish and aquaculture activities
along Hood Canal, which has long served as a regional economic and cultural resource, in
addition to offering abundant outdoor recreation. The local economy is anchored by
timber, aquaculture, tourism, services, and manufacturing. In 2023, Mason County’s gross
domestic product (GDP) across all industries was approximately $2.3 billion.12
As of July 2025, the county’s unemployment rate was 5.2% (not seasonally adjusted), and
the average commute time to work was 36.4 minutes, indicating substantial out-
commuting.13 14 For example, residents commute to jobs out of the southeastern area of
Mason, where connections exist with neighboring cities such as Olympia and Seattle.
Many properties are used as second homes, vacation rentals, or remain vacant -
accounting for roughly 24% of the local housing inventory.15 The housing stock is
dominated by single-family and mobile homes, with limited multi-family rental options.
Seasonal and vacant homes make up nearly one-quarter of all units, further constraining
the availability for low-income renters.
According to the 2023 American Community Survey, Mason County’s population was
68,389. The median age is 43.9 years, and the land area spans approximately 960 square
miles, with a population density of about 71 people per square mile.16
Veterans represent approximately 13.4% of Mason County’s population—higher than the
statewide average of 7.3%. In contrast, foreign-born residents comprise just 5.5%, well
below Washington’s 16.1%, suggesting lower linguistic diversity but potential gaps in
cultural representation.17
12 U.S. Bureau of Economic Analysis, Gross Domestic Product: All Industries in Mason County, WA, 2023. https://fred.stlouisfed.org/series/GDPALL53045
13 Washington Employment Security Department, Mason County Profile, July 2025. https://esd.wa.gov/jobs-and-training/labor-market-information/reports-
and-research/labor-market-county-profiles/mason-county-profile
14 U.S. Census Bureau, American Community Survey 2019–2023 5-Year Estimates, Mean Commuting
Time. https://fred.stlouisfed.org/series/B080ACS053045
15 BestNeighborhood.org, Mason County Housing Data, 2023. https://bestneighborhood.org/housing-data-in-mason-county-wa/
16 U.S. Census Bureau, American Community Survey 2023 1-Year Estimates. https://censusreporter.org/profiles/05000US53045-mason-county-wa/
17 U.S. Census Bureau, American Community Survey 2024 1-Year Estimates
https://data.census.gov/profile/Mason_County,_Washington?g=050XX00US53045
19
Notable subpopulations in Mason County include:
• Children under 18: ~20% of the population18
• People with disabilities: ~15% of residents report having a disability19
• Seniors aged 65 and older: ~25.2%20
• Households with female heads and no spouse present: ~10%21
• Veterans: 13.4%22
• Foreign-Born: 5.5%23
These demographics shape service needs, outreach strategies, and equity priorities across
housing, health, and economic development efforts.
Employment and Wage Statistics
Compared to the state of Washington overall, both Mason County and the City of Shelton
have lower rates of employment, lower median household income, and higher poverty
rates. In Mason County, there is a higher share of those aged 65 or older, who may not be
participating in the workforce. Those who are employed, are more likely to be employed in
commonly lower-paid sectors: government, non-profit, and self-employed.
Employment and Wage Data
2024 ACS Survey 1-year data unless otherwise noted
Washington
State
Mason
County
City of
Shelton24
Population 7,958,180 66,96825 10,371
Population aged 65 or older 17.3% 25.2% 13.6%
Households 3,168,080 28,255 3,443
Median Household Income $99,389 $88,999 $60,589
Median Gross Rent $1,824 $1,338 $1,298
Ratio, Median HH Income to Median Rent 1.84 1.50 2.14
Poverty Rate 9.9% 12.6% 23.3%
Employment Rate 60.9% 46.8% 53.5%
Employed in private companies 64.3% 53.3% 54.7%
Employed in government jobs 16.3% 27% 25.6%
Employed in non-profit organizations 9.2% 11% 8.5%
Employed as self-employed workers 9.7% 8.7% 16.9%
18 U.S. Census Bureau, American Community Survey 2023 1-Year Estimates. https://censusreporter.org/profiles/05000US53045-mason-county-wa/
19 Ibid
20 U.S. Census Bureau, American Community Survey 2024 1-Year Estimates. https://data.census.gov/profile/ZCTA5_98531?g=040XX00US53
21 Ibid
22 Ibid
23 Ibid
24 U .S. Census Bureau, American Community Survey 2023 1-Year Estimates. https://datausa.io/profile/geo/shelton-wa
25U .S. Census Bureau, American Community Survey 2023 1-Year Estimates. https://censusreporter.org/profiles/05000US53045-mason-county-wa/
20
HOUSING AND HOMELESSNESS IN MASON COUNTY
Mason County’s economic profile reflects both relative prosperity and significant
disparities. According to the 2024 American Community Survey 1-year estimates, the
median household income in Mason County was approximately $88,999, while the poverty
rate was 12.6%. Within the City of Shelton, the poverty rate was more pronounced, with
23.3% of households living below the poverty line in the 2023 ACS estimates.26 These
statistics illustrate the uneven distribution of resources across the county.
Housing conditions further demonstrate the pressures faced by many residents in Mason
County. Most homes in Mason County are owner-occupied, and purchase prices have
risen by 8–10% in recent years, with the median home value reaching $432,400.27 Rental
housing remains limited, comprising just 21% of the available housing stock, with vacancy
rates remaining low.28 This scarcity contributes to affordability challenges, particularly for
households that rely on the rental market.
A household is considered rent burdened when it spends more than 30% of its income on
housing costs, including rent and utilities. When housing costs exceed 50% of income, the
household is considered severely rent burdened. In Mason County, over one-quarter
(26%) of renters fall into this category, while in Shelton the rate rises to one-third (33%).29
Fair Market Rent refers to the estimated cost of renting a privately owned, standard-
quality unit in a given area, and is used to determine eligibility and subsidy levels for
housing assistance programs.
In 2024, the U.S. Department of Housing and Urban Development (HUD) set the Fair
Market Rent (FMR) for a one-bedroom unit in Mason County at $1,040. To afford a one-
bedroom unit without being rent burdened, a household would need an annual income of
$37,440.30 However, local market rents exceed this FMR. Median rent is $1,338 in Mason
County and $1,298 in Shelton and would require an annual income of $48,168 and
$46,728, respectively. These thresholds represent 54 percent of the county’s area median
income (AMI) of $88,999 and 77 percent of Shelton’s AMI ($60,589), revealing the gap
between HUD’s estimates and actual market conditions. Compounding the issue, the
supply of one-bedroom units is limited, with most properties designed for families and
turnover rates remaining low.
26 U .S. Census Bureau, American Community Survey 2023 1-Year Estimates. https://datausa.io/profile/geo/shelton-wa
27 U.S. Census Bureau, American Community Survey 2023 1-Year Estimates. https://censusreporter.org/profiles/05000US53045-mason-county-wa/
28 Ibid
29 U.S. Census Bureau, American Community Survey 2022 5-Year Estimates, Table B25070
https://data.census.gov/chart/ACSDT5Y2023.B25070?t=Income+and+Poverty:Renter+Costs&g=040XX00US53&y=2023&d=ACS+5 -
Year+Estimates+Detailed+Tables
30 HUD Fair Market Rent Documentation System, FY 2024. https://www.rentdata.org/mason-county-wa/2024
21
The Bremerton Housing Authority has noted that voucher placement is easier in
surrounding counties where the FMR is higher and better aligns with rental prices. There
was an attempt to increase the FMR for Mason County; however, no funding was approved
to pursue it to completion. A successful collaborative push to increase the FMR by local
providers and partners, the County, the City, and the Bremerton Public Housing Authority
would support the expansion of housing subsidies in Mason County.
Homelessness is present in Mason County, as in other parts of the country. In past years,
Point in Time Count data has counted between 300 and 400 individuals experiencing
homelessness.31 Using HMIS records of 2024 Coordinated Entry enrollments, we may
estimate that over the course of a year, approximately 1,200 people are experiencing
homelessness.
Unsheltered homelessness is increasingly visible, particularly in Shelton, where there is
vehicular homelessness and overflow from recently closing the only shelter in the County
that served individuals who are not fleeing domestic violence.
THE CITY OF SHELTON IN THE HOMELESS AND HOUSING LANDSCAPE
Shelton is the only incorporated city in Mason County and plays a central role in the
region’s housing and homelessness system. With concentrated service infrastructure and
a disproportionate share of housing need, Shelton faces distinct pressures that warrant
tailored strategies and investment.
Key Housing Indicators
• 33% of renters in Shelton are severely cost-burdened, compared to 26%
countywide and 24% statewide.32
• Home values rose 46% from $274,000 in 2020 to $399,000 in 2024.33
• Shelton accounts for 74% of projected housing need over the next 20 years.
• 23.3% of City of Shelton residents are experiencing poverty,34 significantly more
the rates of 12.6% in Mason County, and 9.9% in WA overall.
31 Washington State Department of Commerce, 2025 Point-in-Time Count Results. https://www.commerce.wa.gov/homelessness-response/planning-and-
reporting/pit-count/
32 U.S. Census Bureau, American Community Survey 2022 5-Year Estimates, Table B25070
https://data.census.gov/chart/ACSDT5Y2023.B25070?t=Income+and+Poverty:Renter+Costs&g=040XX00US53&y=2023&d=ACS+5 -
Year+Estimates+Detailed+Tables
33 2025 Draft Mason County Housing Needs Assessment
34 Mason and WA rates from ACS 2024 1-yr https://data.census.gov/profile/Mason_County,_Washington?g=050XX00US53045 , Shelton rate from 2023 ACS
5-year https://datausa.io/profile/geo/shelton-wa
22
System Dynamics
• Shelton hosts all emergency shelter providers, including young adults-specific
programs. Residents in outlying areas face geographic and transportation barriers
that limit access to shelter, outreach, and housing navigation.
• Shelton is the primary hub for Coordinated Entry, outreach, and housing navigation.
Unsheltered homelessness is increasingly visible, including vehicle encampments
and overflow from young adult programs.
Strategic Implications for Shelton
Given these dynamics, the Local Plan includes the following recommendations:
• Shelton-specific housing strategies, such as safe parking programs and shelter
expansion to include single adults and unaccompanied minors.
• Infrastructure investment to support new affordable housing development.
• Align Shelton’s housing strategies with countywide funding priorities and regional
planning efforts to maximize impact and leverage resources.
Shelton’s unique role and challenges make it a strategic priority for implementation.
Targeted investments here can drive measurable improvements in housing stability,
equity, and system performance countywide.
Mason County Climate Justice Housing Survey (2025)
Conducted January–April 2025 by Cedar Stewards of Mason County, the youth
leaders and adult mentors of Mason County Climate Justice.
Finding Highlights:
• 92% of respondents say Mason County needs more affordable housing
• 95% of respondents believe everyone deserves stable, safe shelter
• 50%+ of renters and mobile home residents struggle with housing costs
• 4 in 9 residents who responded live in substandard housing
• 67% of BIPOC respondents report difficulty securing housing vs. 49% of
white respondents
• Only 8% of homeless residents were in shelters; most couch surf or stay
with family/friends; homeless data likely underreported
Mason County Climate Justice is a multiracial, multigenerational, community‑based nonprofit
rooted in Mason County and local tribal nations. Originally a grassroots collective, they became a
501(c)(3) nonprofit in 2023. Their work spans climate justice, forest defense, regenerative
agriculture, and community organizing, and they bring a rural perspective to policy discussions
Mason County Climate Justice. 2025. Mason County Affordable Housing Survey Results: Data Collected January to April 2025.
Released June 2025. https://www.masoncountyclimatejustice.org
23
MASON COUNTY 2025-2030
LOCAL HOMELESS HOUSING PLAN
24
Homelessness in Mason County touches the lives of most residents, whether through
personal experience, that of family or friends, or within their neighborhoods. High housing
costs, limited access to services, and economic challenges have made it difficult for some
individuals and families to maintain safe and stable homes. Addressing homelessness
requires working together—local government, service providers, system partners, and
community members—to find lasting solutions.
Below are the 2025-2030 Local Plan mission, vision and guiding principles that outline
where the planning participants want the homeless and housing system to be by 2030. The
Local Plan helps map out how they hope to get there.
VISION STATEMENT
We envision a thriving, inclusive, and equitable community where every resident enjoys a
high quality of life with access to stable housing and needed services, and a system of care
that can successfully prevent homelessness or ensure it is rare, brief, and non-recurring.
MISSION STATEMENT
To prevent and end homelessness through data-driven, evidence-based housing solutions
and expanded access to essential services. We will prioritize equity, measurable impact,
and long-term stability to ensure all individuals have their basic needs met.
GUIDING PRINCIPLES
The nine guiding principles lay the foundation for a
homeless system of care that is responsive and
transformative, addressing not just the symptoms but the
root causes of homelessness and working towards a
future where all individuals and families have access to
safe and stable housing.
They provide a blueprint for building a homeless system of care that is compassionate,
effective, and just. By guiding the system with these principles, Mason County can move
25
towards the goal of a future where homelessness is rare, brief, and nonrecurring, and every
person has a place to call home.
FOLLOW A HOLISTIC, PERSON-CENTERED APPROACH
Use a Holistic Approach
Homelessness is complex, and its solutions must be multifaceted. A holistic approach
addresses not only the immediate need for housing, but also the social, economic, health,
and psychological factors that contribute to instability. The system coordinates across
sectors—including healthcare, mental health, employment, education, and justice—to
provide wraparound support. This approach respects individual autonomy, builds
resilience, and helps people thrive in all areas of life.
Make Basic Needs Accessible to All
A just system ensures that all households have access to basic needs—i.e., food, clothing,
hygiene facilities, transportation and healthcare—regardless of their housing status.
Emergency shelters, drop-in centers, and mobile outreach teams provide immediate relief,
while coordinated entry systems link individuals to ongoing support. The fulfillment of
basic needs is a matter of dignity and a building block for long-term stability.
Promote Long-Term Stability
Long-term stability is the goal of the homeless system of care. This means not only ending
episodes of homelessness but also creating pathways to sustained independence and
well-being. Support does not end when housing is attained; ongoing case management,
community integration, employment services, and peer support help individuals and
families maintain their housing and achieve their personal goals.
SUPPORT EQUITY AND INCLUSION
Integrate Equity Throughout the System
The system is committed to equity, recognizing the disproportionate impacts of
homelessness on marginalized groups, including people of color, LGBTQ+ individuals,
people with disabilities, and families with children. Equity-driven policies address
systemic barriers, prioritize culturally competent services, and work to eliminate
disparities in outcomes. Inclusion means that services are accessible to all, regardless of
background, and that diverse voices are reflected in decision-making processes.
“I had to walk home from the hospital [with my child] in the snow because it was after-
hours and buses weren't running.” – local resident
“I sometimes feel like government sets us up to fail.” -local resident
26
Center the Voices of People with Current or Past Lived Experience
A system that values the voices of people experiencing or who have experienced
homelessness is one that learns from those closest to the issues. These individuals are
engaged in planning, policy development, and program design. Their insights shape
priorities, challenge assumptions, and help the system remain grounded in real-world
needs. Mechanisms for feedback—such as advisory boards, listening sessions, and peer
leadership opportunities—are formalized and funded.
Improve Transparency and Accountability at Every Level
Accountability is a cornerstone of an effective homeless system of care. All stakeholders—
government agencies, service providers, community organizations, and funders—are
responsible for upholding high standards and delivering measurable results. Clear goals
and metrics are established, progress is monitored, and regular reporting ensures that all
parties are answerable for outcomes. Feedback loops are built in so that mistakes are
acknowledged and addressed, fostering a culture of continuous improvement.
Use Transparent Processes and Communication
Transparency builds trust among partners, the broader public, and the clients being
served. Policies, funding decisions, and performance data are shared openly. Individuals
experiencing homelessness, service providers, and community members understand how
decisions are made and have access to information about resources and services.
Transparency extends to the evaluation of programs, enabling honest assessments and
constructive dialogue about successes and areas for growth.
TAKE INFORMED ACTION USING HIGH QUALITY DATA & BEST PRACTICES
Gather and Analyze High Quality Data
Data-driven operations are where every aspect of the system is informed by accurate,
timely, and comprehensive information. Data collection is standardized across agencies
and providers, ensuring that outcomes are measurable and progress is tracked. By
analyzing trends, identifying gaps, and highlighting success stories, data helps optimize
resource allocation and targets interventions for maximum efficacy. The use of data also
“How could we formalize collaboration more so that the system is not vulnerable to…
[informal shifts]” – community partner
“[The community focus should be] recentering people we are serving and less about
individual perspectives or agendas.” -community partner
“There is not enough oversight or accountability in Mason. Providers and funders seem to be
on opposite teams.” -community partner
27
supports transparency and accountability and enables rapid response to emerging
challenges.
Make Evidence-Based Decisions
Basing strategies and programs on proven needs and outcomes ensures that resources
are invested in what works. An evidence-based homeless system of care continuously
reviews the latest research, incorporates best practices from leading experts, and
rigorously evaluates new interventions. This approach embraces a learning mindset,
adapting policies and practices as evidence emerges. Programs are piloted and scaled
according to their demonstrated impact, and decisions at every level—from street
outreach to permanent housing—are informed by real-world needs and results.
RACIAL EQUITY SNAPSHOT
University of Washington – Center for Environmental Health Equity Analysis (2025)
About the Analysis
The UW Center for Environmental Health Equity conducted a technical analysis of racial
disparities in housing and social conditions in Mason County, the City of Shelton, and
Washington State, using 2019–2023 American Community Survey data
• Education:
93% of White residents in Mason County have a high school diploma vs. 80% of BIPOC;
in Shelton, 89% vs. 67%.
• Homeownership:
85% of White households in Mason County own their homes vs. 60% of BIPOC; in
Shelton, 61% vs. 28%.
• Rental Cost Burden (largest gap):
Mason County: 21% of BIPOC renters are cost‑burdened vs. 4% of White renters.
Shelton: 41% of BIPOC renters vs. 16% of White renters.
• Economic Hardship:
SNAP participation in Mason County: 28% of BIPOC households vs. 13% of White
households.
Unemployment in Mason County: 12.8% of BIPOC adults vs. 5.1% of White adults.
University of Washington, Center for Environmental Health Equity. Racial Disparities in Mason County and Shelton.
Technical Assistance Report, November 17, 2025. Based on 2019–2023 American Community Survey (ACS) 5‑year
estimates.
28
Data and Analysis
29
MASON COUNTY SYSTEM OF CARE OVERVIEW
The Mason County ‘System of Care’ is made up of all the housing and service providers and
partners that are serving Mason households that are experiencing homelessness and
housing instability. Most of the Shelton providers do offer services to those living outside
Shelton city limits, and some offer services outside Mason County. In general, the local
system is well connected, with HMIS participation by housing programs at about 85%.
Most providers are also participating in the Coordinated Entry System (CES). CES
assessments are conducted at both in-person assessment centers and over the phone.
VOLUME OF NEEDS
Over the course of 2024, the number of people enrolling in the Mason County coordinated
entry system was 1290 people. That year, 446 people were able to receive a service that
included housing support such as rapid rehousing, permanent supportive housing, or other
Permanent Housing (PH).
Point in Time Count data is used to estimate how many people were experiencing
homelessness on a single night in January. From 2019 to 2025, the Mason County PIT
Count has averaged between 300-400 individuals each year. In the 2025 count, 29% of
those counted were sheltered. However, later in 2025, the County’s largest emergency
shelter operator, and the only shelter operator serving single adults, closed. Today there
are only emergency shelter facilities available for families and those fleeing domestic
violence. Without new intervention, Mason can expect to see an increase in the number of
unsheltered households after the close of the emergency shelter.
Received a
Housing Service
such as PH,
PSH, RRH, 446,
35%
Other, 845,
65%
Coordinated Entry Enrollment
Results, 2024
Sheltered,
124, 29%
Unsheltered,
311, 71%
PIT Count, 2025
30
SPECIAL POPULATIONS IN MASON COUNTY35
Recently, the Mason system has been focused on making investments for special
populations. In 2024, Veterans’ Village opened a 32-bed PSH facility dedicated to veterans.
This project was large enough to match the typical volume of veterans in need throughout
the county. Mason County is also a recipient of Youth Homeless Demonstration Program
(YHDP) funds, federal funding dedicated for youth housing and services. The local young
adult’s provider intends to add young adult-dedicated shelter beds to their Youth-
Transitional Housing (TH) and day center programming. They also currently operate a
Young-adults Coordinated Entry System, and youth outreach program. The largest housing
provider in the County serves families, offering TH and Rapid Rehousing in flexible units
designed to add or subtract bedrooms and accommodate larger or smaller household
sizes within the same facility.
Looking closely at the data from both the Coordinated Entry Enrollments and the Street
Outreach enrollments, we can estimate the proportion of special populations within
Mason County. The summary below highlights information about each of the populations
of interest within Mason.
Adults
Adults are defined as households composed of single
individuals aged 18-24 or couples over the age of 18
without children.
• In the past, this population has not had any specific
prioritization or intervention. In 2025, the only shelter
for adults without children closed.
In 2024,
353 Adults
without children were
enrolled in CES
Families
Families are defined as households with one or two
adults where both adults are aged over 18 and minor
children are aged under 18.
• Currently there are programs for Family Emergency
Shelter and families from this shelter are often fast-
tracked for TH and RRH projects.
In 2024,
72% of enrollments
in CES were Families.
35 This section uses data from the 2024 Washington State Annual Expenditure Report “the Golden Report”
“I wish there were more resources for while I was alone –
it made me want to give up.” -local resident
31
Young Adults
Young Adults are defined as households
whose Head of Household is aged 18-24.
These populations may or may not include
dependents.
• Recent investments have been made
targeting Young Adults through YHDP
funds. These include Youth
Coordinated Entry and Youth Street
Outreach efforts. A new Young Adults
Transitional Housing project is planned
for the near future.
In 2024, 45% of those served in
street outreach projects were
Young Adults.
Unaccompanied Minors
Unaccompanied minors are defined as
households composed only of children
aged less than 18. These may be single
children or multiple children in a child-only
household.
• In speaking with local providers, a lack
of shelter options for unaccompanied
minors was highlighted as a key need.
In 2024, 10 unaccompanied
minors were enrolled in Street
Outreach projects.
Veterans
Veterans are defined as households where
one or more of the adults has at any time
served in the Armed Forces of the United
States.
The Veterans Village project
which opened in 2024 added 30
PSH beds dedicated to
veterans. This has resulted in
Mason County reaching a
functional zero state for
Veterans.
Survivors of Domestic
Violence (DV)
This category includes intimate partner
violence, sexual assault (SA), and human
trafficking. DV/SA providers have a different
set of federal and state laws that they must
comply with to protect the safety, security,
and privacy of their clients. These include
keeping data private, locations secure and
clients confidential.
“It is hard to stay safe in a
county this small. Everyone in
the programs has to stay silent
no matter who they know, or the
program can’t work”
32
Special Populations – Homeless Response System Data Tables36
In the tables below, key statistics about the highlighted special populations are
summarized from two lenses – those who are contacted through Street Outreach teams
working with those unsheltered, and those connecting to Coordinated Entry.
Notable trends in the data show:
• More families enroll in CES (72%) compared to street outreach (40%)
o This may be because street outreach teams are not finding families as often
as families are finding CE or an issue with CE enrollments.
• More young adult households enroll in street outreach (45%) compared to CES
(6%)
o This could be a result of more young adults-dedicated street outreach
activities happening, and/or because there are fewer young adults making it
to Coordinated Entry enrollment. The discrepancy may also be a result of
issues with data entry in the street outreach projects and should be
explored.
• A non-zero number of unaccompanied minors are seen in both SO and CES
• Veteran household services are operating at or close-to functional zero.
o In 2024, 40 veteran households were enrolled in CE, and 32 entered PSH. 5
others entered RRH. The Veterans Village had open units and were able to
take referrals.
• Emergency Shelter enrollment numbers for individuals (1,631) vs. the bed count
(141) would indicate a high turnover rate in the shelter beds. However, this does not
match the observed experience of local providers.
o There may be a discrepancy in the way the data is being reported or a
duplication issue.37
• A count of the number of unsheltered persons living in vehicles is not currently
available. Anecdotally, providers and partners report observing individuals who are
unsheltered living in cars parked in the lots or street parking in downtown Shelton.
Mason County may be well suited to a safe parking model.
36 This section uses data from the 2024 Washington State Annual Expenditure Report “the Golden Report”
37 Ibid
33
Coordinated Entry (CES) - Enrollments among Special Populations, 2024 data
Population of Interest
Count of population CE
Enrollment vs. Overall
CE Enrollment
%
Adults (individuals in households without minor children) 353/1,291 27%
Families (in households with minor children) 935/1,291 72%
Individuals in Young Adult-Headed Households
Of these, those in Young-adult households without minor
children
Of these, those in Young-adult households with minor
children
76/1,291
45/76
31/76
6%
59%
41%
Individuals who are Unaccompanied Minors
(in Households with only children aged under 18) 3/1,291 0.2%
Veteran Households 40/580 6.8%
Street Outreach (SO) - Enrollments among Special Populations, 2024 data
Population of Interest Count of population SO
Enrollment vs. Overall
SO Enrollment
%
Individuals who are in Adult Households
(households without children, includes both singles and
couples over age 18)
Of these, Young Adults aged 18-24 without children
262/455
160/262
58%
61%
Individuals who are in Families
(Households with adults and children)
Of these, Young Adults aged 18-24 with children under 18
183/455
48/183
40%
26%
Individuals in Young Adult-headed Households
Of these, those in Young-Adult households without minor
children
Of these, those in Young-Adult households with minor
children
208/455
160/208
48/208
45%
77%
23%
Individuals who are Unaccompanied Minors
(in Households with only children aged under 18) 10/455 2%
Veteran Households 24/306 7.8%
34
Ideal System of Housing Supports
A complete homelessness and housing instability response system will provide sufficient
supports to meet the needs of many types of households in a wide variety of
circumstances. The primary supports for households are twofold: Prevention and
Diversion and Housing Assistance subsidies.
Prevention and Diversion
To address housing instability, a robust system of Prevention and Diversion assistance
provides early intervention – reducing both the human impact of potential homelessness
and the costs of later intervention. Investments in prevention and diversion reduce the
inflow of households to the street, encampments, or shelters.
Housing Assistance
Housing Assistance programs for low-income households serve to reduce the costs of
housing, making housing more affordable where market forces have not done so.
Programs such as housing vouchers or short-term or long-term rental assistance help
those who are priced-out of the local housing market.
With a strong primary support system of Prevention, Diversion, and Housing Assistance,
the need for secondary supports of Emergency Shelter and Housing Stability Case
Management lessens.
Emergency Shelter
Emergency Shelter services are necessary to provide immediate safety to those who did
not receive adequate prevention supports. Shelters reduce visible street homelessness
and encampments, while serving as a useful connection to additional assistance
programs.
35
Housing Stability Case Management
Housing Stability Case Management is a special type of case management which focuses
on helping a vulnerable household to stay housed. This might mean working with them to
obtain employment, enroll in benefits, address mental health or substance use concerns,
or connect to a variety of supportive services. Housing stability case management well-
tailored to a household’s needs helps the household to reach sustainability over time.
What is the ideal system in Mason?
During the planning process, local partners who attended the planning summit developed
a diagram of how their ideal Mason County system would work. The lines represent referral
pathways.
Existing System Diagram by summit participants
36
Ideal System Diagram by summit participants
The differences in this second, ideal system diagram include:
• The option for a lighter-touch version of coordinated entry, in a triage model, where
not all households complete the full assessment needed for housing programs
• Increased funding for Diversion
• New physical access points for coordinated entry
• New shelter capacity for singles, youth/young adults, and unaccompanied minors
• New PSH capacity for the general population
• Specific investment for housing stability case management programs, perhaps a 6-
month program model of support
How to make this Ideal a reality?
To understand what it would take to reach this ideal state, the remaining sections of this
plan review and quantify the need and costs for added services or other structures in
Mason County.
37
ESTIMATES OF SERVICE CAPACITY VS. SERVICE
NEEDS
The ideal system of housing supports would have enough service capacity to address all
the local service needs.
In the following pages are a summary of the estimated need for various types of housing
interventions or supportive services in Mason County. This is compared to estimates of
current capacity of those service types offered in Mason. Therefore, we may estimate any
gap in services needed to reach that ideal level of support. While data is available about
local service capacity, quantifying local need requires interpreting available data to
estimate what service types may best fit the needs of local households.
Estimates of need for each type of support:
Housing Instability/Homelessness Prevention
This need may be estimated based on the share of
renters experiencing cost-burden and local rates of
eviction. Severe rent burden impacts 26%38 of
renters in Mason County. Since July 2022, local
providers have served 240 households with
eviction prevention services. In 2024 this was 412
persons.39
Emergency Shelter and Transitional Housing
This type of intervention is used for those who are unsheltered or staying in shelter but
need a longer stay. Using the number of people engaged by Street Outreach teams
throughout the year (455 unsheltered people in 2024) and the typical PIT count
numbers (435 individuals in the 2025 PIT, 278 sheltered and unsheltered households)
we can estimate that an additional 400 people need emergency/transitional housing
support. Assuming a turnover rate of 6-month intervals, this would require
approximately 200 beds. The more efficiently the system moves individuals into
permanent solutions, the fewer temporary beds will be needed. At a turnover rate of 3-
month intervals, the need reduces to 100 beds.
38 U.S. Census Bureau, American Community Survey 2022 5-Year Estimates, Table B25070
https://data.census.gov/chart/ACSDT5Y2023.B25070?t=Income+and+Poverty:Renter+Costs&g=040XX00US53&y=2023&d=ACS+5 -
Year+Estimates+Detailed+Tables
39 This section uses data from the 2024 Washington State Annual Expenditure Report “the Golden Report”
As many as 18,000 people in
Mason County could need
some type of prevention
assistance.
38
Unsheltered Supports Flowchart
o Assuming 100 additional beds of Emergency Shelter needed, the need
could be met by:
▪ 35% of those met by Street Outreach were youth households aged 18-
24 with no children (35 beds needed)
▪ 10 unaccompanied minors were engaged with Street Outreach in
2025, 10/4=2.5 rounds up to 3 beds needed for this population. (3
beds)
▪ 20% might be served in a new Safe Parking model program (20 safe
parking spaces needed)
▪ The remainder of the beds could be allocated to general emergency
shelter. (42)
Housing and Diversion programs needed may be estimated as similar to the number
of people enrolled in Coordinated Entry throughout the year (1,290 rounded up to
1,300). In an ideal situation, all persons enrolled in CES would receive some type of
intervention. The CES number can then be divided into an estimated need profile of
intervention types:
Housing Supports Flowchart
Unsheltered
(100 more
persons)
Emergency
Shelter (80%)
47% General
Population Shelter
35% Youth, in
Youth-specific or
General Shelter
3%
Unaccompanied
Minors
Safe Parking (20%)
Lost contact (10%)
CES Enrollment
(1,300)
Diversion (50%)
Rapid Rehousing
(25%)
Permanent
Supportive
Housing (15%)
39
o Of the 1,300 individuals, the ideal results from CE could have been:
▪ 90% Receive a service of some type such as:
• 50% Diversion, One-Time Housing Assistance (Move-in
Support) (650 persons, 300 households)
• 25% Short-Term Housing Assistance such as Rapid Rehousing
(RRH) (325)
• 15% Long-Term Housing Assistance such as Permanent
Supportive Housing, Voucher supports, or other PH (195)
• 10% Lose Contact/Self-Resolve (reduced from the current rate
~50%) (130)
Interpreting the local context, and reading the table below, we have highlighted the gaps in
housing support needs for Mason County. Each gap is a project type to consider for action
steps such as increased investments or policy changes.
SUMMARY OF SYSTEM GAPS IN HOUSING SUPPORT
Detailed Services Offered vs Estimated
Need40
Total Service
Available in
Mason County
(beds/persons)
Estimate of Need
target for this
Service Type
(beds/persons)
Total Current
Gap in Services
Temporary Solutions to Homelessness 307 407 100
Emergency Shelter - singles
Of these, beds for young adults 18-24
Of these, beds for unaccompanied minors
0
0
0
42
35
3
80
Emergency Shelter – families with children 179 179 0
Emergency Shelter – DV 71 71 0
Transitional Housing - single adults 12 12 0
Transitional Housing - families 45 45 0
Safe Parking 0 20 20
Permanent Solutions to Homelessness 274 550 276
Rapid Re-Housing 219 325 106
Permanent Supportive Housing
Of these, units for Veterans
55
30
195
30 140
Solutions to Housing Instability 412 1,062 650
Eviction Prevention 412 412 0
Diversion/Flex Funds/One-Time Support
143
households41
300 households42
(~650 persons)
157
households
40 This section uses data from the 2024 Washington State Annual Expenditure Report “the Golden Report”
41 Determined by exits from CES to PH destinations FY24
42 This gap is calculated based on a realistic 5-year target of 50% of CE contacts served rather than serving all 18,000 rent-burdened households.
40
Additional Services to Complement Housing Support
Mason County is experiencing significant pressure from a limited affordable housing
supply and wages that have not kept pace with rising rents. These economic challenges
increase housing instability and require housing interventions. However, households
experiencing homelessness and housing instability also have other needs. To provide
holistic support to households, housing interventions should also be accompanied by
wrap-around services.
Wrap-around services address other needs such as childcare, education, mental health,
rehabilitation, medical care, employment or many others – which also ultimately support
the household’s stability and potential for self-sufficiency. Such services are of limited
availability within Mason County and are not adequately met by the current service
infrastructure. For example, there are no providers in the county for withdrawal
management, residential substance use disorder (SUD) treatment for women, or crisis
stabilization facilities. Currently in Mason County there are 360:1 residents for every
mental health care provider. About 11% of residents lack health insurance43, and 20.7% of
residents rely on Medicaid coverage.44 Addressing wrap-around services gaps will require
expanding the county’s service infrastructure so residents have access to both safe
housing and the supportive care necessary for stability.
Highlighted below are example programs which combine housing and wrap-around
services which may be considered for addition to the Mason County system.
Medical Beds
Mason County lacks sufficient temporary or permanent beds that come with medical care.
These may include detox and withdrawal management beds, or beds for those with
physical health needs such as dialysis, diabetes management, or other conditions which
would benefit from skilled nursing. Individuals experiencing both homelessness and
medical needs often end up in the ER, which is not designed for long-term care, requires
more staff time and cost per patient, and often discharges individuals back into unsafe
conditions.
Additional medical beds would:
• Provide appropriate, medically monitored stabilization
• Reduce ER usage and improve patient outcomes
Crisis Response and Crisis Stabilization Beds
In a medical or behavioral health crisis, specialized care is needed beyond the typical
emergency shelter. Mason County has active crisis response teams which coordinate
cross-system partners to respond to these crises, however there are not dedicated beds
for this purpose. A program which has dedicated beds for emergencies could be
43 2023 Mason County Community Health Assessment report https://cms2.revize.com/revize/mason/2023%20CHA%20final.pdf
44 2023 5-year ACS report https://datausa.io/profile/geo/mason-county-wa
41
developed in partnership with the crisis team or other local frontline staff such as EMT’s or
law enforcement. This type of bed would allow rapid, low-barrier drop-off, reduce time
officers spend on health-related calls, and ensure individuals receive clinical care rather
than punitive responses.
Additional crisis response beds or a partnership with a dedicated facility would:
• Offer an immediate, safe alternative to jail or the hospital
• Allow 24/7 walk-in and first responder drop-off
• Reduce response burdens on law enforcement and EMTs
• Help stabilize individuals quickly and connect them to ongoing care
• Increase successful transitions into treatment and recovery services
• Reduce ER usage and improve patient outcomes
Behavioral Health Services Beds
Community members report an unmet need for behavioral health care in general. For
those who need a psychiatric evaluation, and those with more acute or chronic conditions
would benefit from inpatient care or long-term stabilization beds.
More mental health beds would ensure:
• Access to essential psychiatric treatment in a specialized facility
• Earlier intervention before behavioral health crises escalate
Substance Use Treatment Beds
Treatment beds for those with substance use disorders are another type of housing
intervention with specialized wrap-around support. Crisis beds, mental health beds, or
medical beds are sometimes also able to provide this service.
More treatment beds would ensure:
• A safe place for monitored withdrawal and detox
• A starting point for connection to longer term rehabilitation care for those with
substance use disorders
Permanent Supportive Housing with Integrated Behavioral Health services
Individuals experiencing homelessness often have behavioral health needs, chronic health
conditions, or disabilities. In a permanent supportive housing model, housing support is
combined with long-term case management, and connections to necessary care. One
concern noted in the community was a need for PSH combined with strong behavioral
health services.
Additional PSH units with integrated behavioral health supports would:
• Provide stable, long-term housing
• Offer case management, psychiatric support, and recovery services
• Reduce public system costs (hospital, EMS, law enforcement)
• Create sustainable pathways to health and stability
42
To reach the ideal system capacity, Mason County will need a network of coordinated
services. These may include new models with specific supports for critical needs: crisis
intervention, medical conditions, behavioral health, substance use, or other concerns.
Expanding this infrastructure will improve safety, reduce system strain, support frontline
workers, and provide individuals with the care necessary to achieve stability and increase
their chance for long-term self-sufficiency.
43
ESTIMATES OF PERMANENT AND EMERGENCY
HOUSING NEEDS
There is a shortage of affordable housing in Mason County, primarily for renters and low-
income households. These shortages contribute directly to the number of people
experiencing homelessness. Nationally, areas with higher rents strongly correlate to larger
numbers of people experiencing housing instability and homelessness as observed in Point
in Time Count data.45
In 2022, 26% of renters in Mason County were ‘severely rent burdened’, spending more
than 50% of their income on rent.46 Within the City of Shelton, the rate of severely rent
burdened households rises to 33%. These numbers are somewhat higher than the
statewide rate for Washington, 22%. 47
Of the existing housing stock, 21% of all units are used as rental properties. More units in
Mason County are used as vacant or seasonal/vacation homes than units for rent. 48
45 https://homelessnesshousingproblem.com/
46 Rent burdened is defined as a household spending more than 30% of its income on rent. Severely rent burdened households spend 50% or more of their
income on rent.
47 U.S. Census Bureau, American Community Survey 2022 5-Year Estimates, Table B25070
https://data.census.gov/chart/ACSDT5Y2023.B25070?t=Income+and+Poverty:Renter+Costs&g=040XX00US53&y=2023&d=ACS+5 -
Year+Estimates+Detailed+Tables
48 Ibid
Owner-Occupied, Single
Family/Mobile Home
55%
Vacant/Vacation/Seasonal,
Single Family/Mobile Home
24%
Rental, Single Family
14%
Rental, Mobile Home
2%
Rental, Townhome
3%
Rental, Multi-Family
2%
Rental
21%
44
Existing Housing 49
Mason County housing stock is primarily single-family detached homes (77/75%). Next
most common is mobile homes (18/20%) then duplexes and multi-family (5%).
The majority, 55%, of units are owner-occupied, single-family or mobile homes. 21% of
housing in Mason County is used for rental property. Turnover in the rental market is low,
with vacancy rates estimated at 1%.
Nearly 1 in 4 homes, 24%, of the entire housing inventory is used as a seasonal or vacant
property, totaling 7,973 units overall. Compared to similar neighboring counties, Mason
has the largest vacation/vacant/seasonal properties ratio. This number is also an
undercount, because the data does not include Air BNB/Short-Term rentals. Counts of
short-term rental units are not currently tracked and would drive the ratio even higher.
49 This section uses data from the Mason County Housing Needs Assessment Draft Report July 2024
24%
17%
7%
5%5%
0%
5%
10%
15%
20%
25%
30%
Mason County Jefferson County Kitsap County Pierce County Thurston County
Share of Vacation/Seasonal/Vacant Properties in Mason
and Surrounding Counties
45
Population is forecasted to increase
The overall population of Mason County is predicted to increase by approximately 23% over
the next 20 years. One of the drivers of the population increase is likely that adjacent big
cities are sprawling into the Mason County area. For example, the drive from Mason County
to Olympia is 30-40 minutes. From there, the busy Seattle/Tacoma suburban region is only
minutes away.
Housing Costs on the Rise:
Since 2020, Shelton and other neighboring cities have seen home values rise signiflcantly.
Once the more affordable option, Shelton has seen typical home values rise from $274,000
in 2020 to $399,348 in 2024.
Home Value Price Index in Mason County and Neighboring Local Markets
Jan. 2020 Jan. 2021 Jan. 2022 Jan. 2024
Annual Avg. %
Change
Belfair $329,000 $380,000 $501,000 $470,573 9.4%
Shelton $274,000 $346,000 $459,664 $399,438 9.9%
Olympia $355,000 $411,000 $510,000 $508,088 9.4%
Tacoma $340,000 $398,000 $482,000 $460,851 7.9%
46
Forecasted Need for Units
Increases in population will naturally mean an increased need for housing. New Mason
County residents moving to the area, and families expanding out of their existing housing,
will need new units. Using multiple predictive models, Mason County has estimated
roughly between 7,000 and 7,700 additional housing units will be needed in the next 20
years, for households of varying sizes and income levels. Almost three quarters, 74%, of
the new units are planned by the County Comprehensive Plan to develop within either the
City of Shelton or the designated Urban Growth Areas (UGA) around Shelton, and the UGA
of Allyn and Belfair.
In the county Comprehensive Plan, the latest housing needs assessment (Method D)
projects a need for 7,037 new units and a population increase of 14,801, distributed by
geographic location and housing type as described in the table below.
Within the next 20 years, Mason County should aim to add approximately
7,000-7,700 NEW housing units.
Based on 2019-2023 trends, construction within Mason County average 382 new units per
year. This rate could in theory accommodate the minimum need of 7,000 new units within
18 years. However, that simple math does not consider the types of units being built.
Primarily, new construction has been single family detached homes, to be sold at the
market rate. These properties are not accessible to low-income households and are
unlikely to be utilized as rental units. The HAP forecast recommends construction in the
multi-family category at much higher rates than the current level. Multifamily units are
more likely to be utilized as long-term rentals and will be better suited to the household
populations most in need of housing, those in the 0-80% of AMI range. The County
Comprehensive Plan provides more detail about these gaps based on rental costs.
47
20-year projections of housing and emergency housing/shelter bed needs based on
income levels
The HAP tool predicts the below tables of needs for future housing supply based on
household % of area median income. This includes an estimate of the need for emergency
housing/shelter beds. Using the “low” and “high” estimated population growth, the need
for emergency housing/shelter beds ranges from 342 to 217 units. Estimating that the
Mason County population will increase to the “medium” level of 82,932 by 2045, 308 total
units of emergency beds will be needed.
Notably, the estimated supply in the HAP tool is based on a 2020 capacity of 217
emergency beds and 2 PSH beds. Since 2020, this capacity has shifted dramatically with
the closure of Mason County’s largest shelter program in early 2025 and the opening of
new PSH. Therefore, the HAP tool’s estimate of “Net New Housing Need” is inaccurate for
ES and PSH beds. The 2025 estimate of Emergency Shelter/Housing is 250 beds and 85
PSH beds. However, the vast majority of those beds come with restrictions – for only
families, only veterans, etc. The HAP tool estimates a general need for beds and does not
account for variance by subpopulation.
48
HAP Estimates Converted to 5-year projection of housing needs (2030):
Using the medium population growth projection, as was used in Method D in the comp
plan and then dividing the 20-year estimate by 4 – we see that within the next 5 years
Mason County should aim to add approximately 7,037/4 = 1,759 new housing units. Of
those 74% (1,304 units) should be in the City of Shelton and the other Urban Growth Areas.
42% (702 units) should be of the multi-family type.
WITHIN THE NEXT 5 YEARS, MASON COUNTY SHOULD AIM TO ADD APPROXIMATELY
1,759 NEW HOUSING UNITS.
5-year additional Housing Needs projected for Mason County
Housing Type Shelton
+UGA
Allyn,
Belfair
UGA
Other,
rural
Total
estimated,
Method D
Housing
Distribution
Single Family, Det. 290 203 87 580 33%
Multi-Family 2+
units
384 318 37 739 40%
Mfg. Homes,
Cottages, ADU’s
44 66 330 440 25%
Total Housing Units 718 587 454 1,759 100%
Est. Capture of
Housing Need
41% 33% 26% 100% NA
Projected
Population Increase
1,850 1,395 454 3,700 NA
Maintenance of existing units will also be needed
In addition to the new construction needs, existing units in Mason County will also need to
be maintained. Affordable units should remain affordable, units must remain in habitable
49
repair. Currently, there are concerns with poor maintenance on properties within the
County, both residential and commercial. In addition, the mobile homes relied upon to
provide housing (6,700 units) have a typical life expectancy of 30-55 years. Many may need
refurbishment or replacement over the next 5-20 years.
Impact on the Mason County Housing and Homeless Services System of
Care
Permanent Supportive Housing and Emergency Housing/Shelter needs are tied to the lack
of affordable permanent housing. In the context of rising housing costs and stagnant wages
nationally, Mason County can expect homelessness and housing insecurity to continue
unless there are signiflcant investments in supports available through the homeless
services system of care.
Estimate of Need: Permanent and Emergency Housing (HAP), medium population growth
5-Year
additional Need
20-Year
additional Need
Permanent Housing, for all households 1,759 7,037
Permanent Housing (non-PSH), for households making
0-30% of the Area Median Income (AMI)
259 1,034
Permanent Supportive Housing (PSH)*, for
households making 0-30% of the Area Median Income (AMI)
241 964
Emergency Housing/Shelter*, for households making 0-
30% of the Area Median Income (AMI)
15 58
*In the above chart, the additional need is calculated based on 2025 estimated capacity of
250 ES beds and 85 PSH beds. The fact that this existing capacity is limited to speciflc
subpopulations has been considered when setting target goals in the chart below. In
collaboration with Local Homeless Housing providers, the Mason County Planning
Department, and the City of Shelton Planning department, we set 5-year targets similar to
the HAP range predicted:
New Housing Interventions: 5-year Targets additional
capacity goal
Permanent Housing (non-PSH), for households making 0-30%
of the Area Median Income (AMI)
106 RRH placements
Permanent Supportive Housing (PSH), for households making
0-30% of the Area Median Income (AMI)
140 General PSH
Emergency Housing/Shelter, for households making 0-30% of
the Area Median Income (AMI)
80 general beds
50
Limitations Named during Focus Groups as slowing down local housing
development
During focus group conversations with local providers, government officials, and other
partners, the planning team heard multiple reasons that limited the development of
affordable housing in Mason County. These barriers to development would need to be
addressed to increase production of new affordable housing and emergency housing in
Mason County.
• Lack of infrastructure – water, sewer, road, sidewalk/access
• Missing or insufficient infrastructure represent increased costs to build,
which make potential projects less profltable
• Lack of builders locally
• Lack of buildable parcels
• Many empty parcels that remain may have gone undeveloped due to
geographic challenges such as steep slopes or other natural barriers in the
site conditions.
“When they do the math on the return on investment, it comes down to infrastructure -
locations with existing water, sewer, power, and roads are easier to build”-interviewee
51
ESTIMATES OF SERVICE LEVELS
How much is being spent on Housing and Homelessness in Mason
County?
Total Expenditures in Mason County from 2023 to 2024 was $19,072,550. This number
includes a $2.4m decrease in 2024, due to the Veterans’ Village construction project
completion in 2023. In the table below, is a breakdown of investments in Housing
Interventions and Non-Housing Interventions, where Housing Interventions include
emergency shelter, transitional housing, rapid rehousing, permanent supportive housing,
and other permanent housing models.
In both 2023 and 2024, most expenditures in Mason County were in Housing
Interventions50 and Prevention projects. The large drop observed in the housing
interventions category, represents the dip in investment needed after construction of the
PSH Veterans Village project was completed during the 2023-2024 period. In 2025, the
total Annual Expenditures was $6,975,946, including both operating and services costs.
How many people were served with these investments? How are the
costs changing51?
Total Household Enrollments across housing and other assistance programs52, remained
relatively steady from 2023 to 2024, serving 576 and 564 persons respectively. On average,
the cost to provide assistance ranges from $1,000 to $50,000 per person per year. These
averages vary widely because the types of services investments needed for various
household situations will have very different costs. An intervention which provides housing
is the most expensive, while a services-only project will be the least. It is important to note
that prevention is signiflcantly less expensive than other housing interventions. Helping a
household avoid homelessness averages about $10,000-15,000 per prevention support
while assistance after the household has become homeless averages double to triple that
cost at $30,000-50,000.
Expenditures on Prevention are the most cost-effective, two to three-
times less costly than intervention after a household loses their housing.
50 Housing Interventions include emergency shelter, transitional housing, rapid rehousing, permanent supportive housing, and other permanent housing
models (e.g. PH that does not require disability for entry).
51 Estimates of Service Levels Data Tool 2024-2025
52 This does not include CES enrollments.
52
Overall, service levels from 2023 to 2024 remained the same, while costs rose signiflcantly
for services projects. The data shows a drop in costs for housing interventions, however
due to the large shift in construction costs we must look closer to see what happened.
Expenditure vs. Enrollment Trends from 2023 to 202453
2023 Housing
Intervention
Homelessness
Prevention* Services Only Other
Projects
Expenditure $8,371,565.00 $1,425,384.00 $335,770.00 $594,312.00
Enrollment 166 95 292 23
Costs per Enrollment $50,431.11 $15,004.04 $1,149.90 $25,839.65
2024 Housing
Intervention
Homelessness
Prevention* Services Only Other
Projects
Expenditure $5,933,252.00 $1,118,910.00 $688,511.00 $604,844.00
Enrollment 194 97 260 13
Costs per Enrollment $30,583.77 $11,535.15 $2,648.12 $46,526.46
Enrollments 2023 to 2024 Up 17% Up 2% Down 32% Down 10%
Costs 2023 to 2024 Down 40% Down 23% Up 130% Up 80%
Housing Intervention Costs in Detail
Breaking up the Housing Interventions category by project type, there are big differences.
Both expenses and enrollments remain stable on the ‘TH’ and ‘Other PH’ project types. The
ES and RRH numbers show a rise in both investments and services, with ES showing a
strong rise in cost. The PSH numbers show service levels maintained while costs are
dramatically lowered (91%). These numbers refiect the short-term boost of construction
investment moving to a lower maintenance level of cost to serve those households.
In 2024, the Permanent Supportive Housing costs per bed were similar to Rapid Rehousing
costs and much lower than the costs for Emergency Shelter.
While there is a high up-front cost to construct PSH units, once
constructed their operating costs are very low.
Housing Interventions - Expenditure vs. Beds Trends from 2023 to 2024
2023 ES TH RRH PSH Other PH
Expenditure $2,454,045 $149,429 $1,394,132 $4,366,111 $7,848
Bed 150 45 114 32 1
Costs per Bed $16,360 $3,321 $12,229 $136,441 $7,848
2024 ES TH RRH PSH Other PH
Expenditure $3,210,046 $136,184 $2,184,640 $395,804 $6,578
53 Cost estimates using cost per person have the potential to skew estimated costs somewhat lower than if costs are calculated p er household served.
53
Bed 141 45 127 32 1
Costs per Bed $22,766 $3,026 $17,202 $12,369 $6,578
Beds 2023 to 2024 Down 6% No change Up 11% No Change No Change
Costs 2023 to 2024 Up 39% Down 9% Up 41% Down 91% Down 16%
Where do these investments come from?
Funding for housing and homelessness investments in Mason County is primarily coming
from the state. The construction funds for the 2023 Veterans Village completion were also
state dollars. In 2024 data, at a more typical funding level, we see 52% of investments
coming from the state, 23% from the federal government, and 25% from local sources. This
proflle is very similar to the funding ratios seen at the Washington Balance of State CoC
levels: 24% Federal, 52% State, and 23% Local. While the balance is within reason, the
overall volume of investment continues to fall short of the need.
Highlight: Safe Parking as a new model for Mason County
Safe parking has been identifled as a potential good flt for adding temporary resources in
Mason County. Adding safe parking to Mason County will flll a gap in services for those
living in their cars, while also being less costly than renovation or construction needed to
add new congregate shelter. Nearby projects in the state of Washington and along the west
coast may serve as models that Mason County providers may emulate. Estimations of the
cost will vary based on the exact implementation model.
Costs of safe parking operations will range primarily based on the services and facilities to
be provided at the site. At a minimum, a safe parking site should have land, toilet and
shower access, trash pickup, and security lighting. Additional site services to be provided
may include a communal kitchen, onsite case management, security officers, and other
services.
Potential Costs to consider in a Safe Parking program:
• Staffing/Case Management
• Sanitation: portable toilets, showers, laundry, sewer access for RV
• Trash removal: dumpsters, trash pickup
• Water
• Security/Site Management: lighting, cameras, overnight staff, etc.
• Transportation vouchers – gas for vehicles
• Repair vouchers - for vehicles, RV's
• Site preparations: fencing, lighting, ADA access, etc.
54
• Provisions for weather: Heating options, Hotel/Motel vouchers for weather
emergencies
• Onsite facilities: office space, communal kitchen, etc.
Similar Safe Parking programs include:
• City of Kirkland, WA (2024)54
o Memo to City council with information about other safe parking operations
▪ City of Belleview (2024)
• $450,000 per year, 20 vehicles, day center, community kitchen,
overnight security
▪ City of Olympia (2022)
• 33 RV Permitted spaces, 3 full-time staff
• Cost not listed
• City of Everett, WA (2019)55
o $25,000 to start a new program with 5 spaces, to grow to 10 over time
• Pierce County56
o Program began in 2020
o Adopted an ordinance in 2022 to manage and coordinate safe parking sites
• Skagit County57
o Multiple local churches offer spaces, coordinated by Welcome Home Skagit
day center
• Vancouver, WA58
o 80 spaces opened in 2020
• Bellingham, WA59
o City allows community organizations to establish a safe parking or safe
tenting area through a permit process
• Eugene, OR60
o 2 Large sites: 55 RV Spaces, 92 vehicle spaces, additional safe tent spaces
o Scattered Site: More than 60 spaces available at more than 40 locations
54 https://www.kirklandwa.gov/files/sharedassets/public/v/1/finance-and-administration/budget-documents/25-26-budget/2025-2026-vehicle-and-rv-
residency-program-models-issue-paper.pdf
55 https://www.heraldnet.com/news/everett-oks-25000-for-safe-parking-lot-program-for-homeless/
56 https://www.piercecountywa.gov/DocumentCenter/View/117967/Safe-Parking-FAQ, https://www.tnhrc.org/s-projects-side-by-side,
https://www.piercecountywa.gov/7835/Safe-Parking
57 https://welcomehomeskagit.com/
58 https://www.cityofvancouver.us/city-managers-office/homeless/vancouver-safe-parking-zone/
59 https://cob.org/services/housing/homeless/temporary-shelter
60 https://www.eugene-or.gov/4701/City-Supported-Shelter-Sites, https://www.eugene-or.gov/3703/Overnight-Parking-Program
55
Estimate of Ongoing, Annual Funding Increase Needed, to fill all identified
gaps in services:
Estimated Need Cost per Service
in 2024
Estimated
Funds Gap
Emergency Shelter for Singles,
including Adults, Young Adults, or
unaccompanied minors
80 $ 22,766 $ 1,821,280
Safe Parking 20 $2,500 $ 50,000
Rapid Rehousing 106 $ 17,202 $ 1,823,412
PSH for Non-Veterans 140 $ 12,369 $ 1,731,660
Prevention/Diversion/One-Time 157 (HH) $2,000 (per HH)61 $314,000
Total Funding Gap:
$5,740,352
Using this analysis, there are large investment gaps for emergency shelter,
prevention/diversion, rapid rehousing investments and permanent supportive housing
investments. Not listed are any potential construction costs for additional units needed to
support housing projects. Safe Parking costs can vary but will typically be less than
operational costs for full shelter facilities. RRH programs typically rely upon willing
landlords offering affordable units and do not need to invest in construction. Scattered-site
PSH projects may also use this model, but both RRH and PSH operating as scattered-site
will be limited by the lack of affordable housing inventory in Mason County.
To fill the total funding gap estimated would roughly double the typical
annual investment within Mason County.
Expecting a limited budget, the information presented in this report could be used to create
a cost vs. beneflts analysis of various housing interventions for more informed funding
decisions. It is critical to invest limited funds where they are likely to have the most impact
on the goals and objectives of the community.
61 estimate
56
DATA AND ANALYSIS SUMMARY
Mason County faces a shortage of affordable housing, both for purchase and for rent. The
current supply does not meet the needs of today’s population, leaving households
struggling to flnd stable and affordable options.
While new construction does happen in Mason, the type of units being produced are not
aligned with the greatest needs, for affordable units. Based on projected population and
income estimates, the need for affordable units will continue to increase. At the same time,
existing housing stock may be under-utilized, due to many properties serving as second
homes, short-term rentals, or vacant rather than rented to locals on long-term leases. Left
unchecked, population growth, under-utilization, and rising housing costs will result in
higher rates of housing cost burdens, housing instability, and ultimately homelessness
within Mason County.
Funding for Housing and Homelessness has not kept pace with the scale of housing needs.
Mason County must make strategic investments and policy decisions to manage limited
resources. To date, investments in prevention have been far more cost-effective than
responding later in the cycle, once a household has entered homelessness. Permanent
Supportive Housing, after any construction costs, also is highly cost-effective and
recognized as the best solution for those experiencing ‘chronic homelessness’ – a
combination of long-term homelessness and a disability.62
There are today many households in need of emergency shelter, permanent supportive
housing, and prevention assistance in Mason County. To address all needs, it will be
important to support a balance of both immediate and long-term housing solutions. Wrap-
around services such as mental health, rehabilitation, employment assistance, childcare,
or other supports should be provided with the housing solutions to ensure wholistic
solutions for those experiencing homelessness and housing instability.
Key Takeaways from the data and analysis:
• Wages are low and poverty is high in Mason County, and more in Shelton.
• Funding and therefore the available services to combat housing instability and
address homelessness have not met the need for those supports.
• Estimates to reach an ideal system capacity almost double the current rate of
annual investment.
• Given limited resources, investments should focus on those which are of greatest
impact for their cost.
62HUD Definition of chronic homelessness can be found here: https://www.hudexchange.info/homelessness-assistance/coc-esg-virtual-binders/coc-esg-
homeless-eligibility/definition-of-chronic-homelessness/
57
Monitoring Progress with Data
Many of the data elements could be used to envision future goals to reach an ideal system
with sufficient capacity for the needs of Mason County. During the implementation phase,
concrete data should be reviewed to set realistic short and long-term targets for speciflc
performance measures.
Performance measures are tools to monitor and track the community’s progress in meeting
their goals over time. Washington State, through Commerce, sets performance measures,
listed below, for their funding that are similar to HUD’s CoC system performance measures
(SPMs).
The Local SPMs listed below align with state and federal SPMs and will be monitored as
part of the Mason County Local Homeless Housing Plan implementation.
Local System Performance Measures63 State Performance Measures
1. Reduce Overall Homelessness
2. Reduce Unsheltered Homelessness
3. Reduce Family Homelessness
4. End Veteran Homelessness
5. End Homelessness for Unaccompanied
Minors
1. Increase Exits to Permanent Housing
2. Reduce the Average Length of Time
Homeless
3. Reduce Returns to Homelessness
4. Improve Data Quality Across Programs
63 See Part III for additional information on Local System Performance Measures
58
Appendices
A. Detailed Documentation of the Planning Process
B. Compensation for Participation in the Planning Process
C. Summary list of all Participants in the Planning Process
D. Prioritization Criteria of Homeless Housing Capital Projects
E. Survey of Fund Sources for Homeless Housing Assistance Programs and Capital
Projects
F. Sources of Quantitative Data
G. Summary of Feedback and Public Comment
59
APPENDIX A: DOCUMENTATION OF THE PLANNING PROCESS
Consulting team View Community Advisors Inc and Partners for Community Impact LLC
led the Mason County community through a 3-Phase planning process.
• Phase 1: Understanding Local Conditions and Interests
• Phase 2: Iterative Drafting
• Phase 3: Approval and Endorsement
Thank you to all the community partners who chose to share their time and expertise with
the planning team, and who continue to support those experiencing homelessness and
housing instability in Mason County.
Phase 1: Understanding Local Conditions and Interests
Notice of Plan Development
Notice of Plan Development was posted to the Mason County website and shared via
email announcement to the Mason County mailing list on June 4th, 2025. The notice was
also posted to the County social media page via Facebook. In this notice, an expected date
of plan adoption was given as December 2025. An additional press release was made by
the County on June 24th, 2025.
Preparation
To ensure the strategic plan development process was effective and built upon existing
structures, networks, and resources throughout Mason County and the State of
Washington, the following preparations were completed before community engagement
and plan development work began:
• Review of the homeless and housing environment to identify the unique
characteristics, strengths, challenges, and barriers that exist.
60
• Review of previous plans or planning documents, related jurisdictional plans,
recent housing or homeless-related policy proposals or changes, etc.
• Research and analysis regarding homelessness and housing in Mason County.
• Review of evidence-based practice research provided by Commerce64 and other
relevant best practice research and guidance.
Kickoff Workshop
Early in the planning process, a Homeless Housing Task Force (HHTF) was temporarily
assembled to develop the Local Plan. The consulting team met with this group of local
leadership from City/County government and non-profit homeless services providers for a
three-day summit. (June 25-27, 2025) This included a representative from each of the “key
participants” named by Commerce in plan guidance. Five of the participants had prior
lived experience of homelessness.
This kickoff workshop reviewed what was known about the prior plan, the current status,
and the future opportunities for Mason County to address homelessness. During this
discussion, additional partners to add to the conversation were identified, and future
planning conversations planned.
Participation of the County’s Largest City
Mason County, WA has only one incorporated city, the City of Shelton. Both the Mayor of
Shelton and the City Manager of Shelton attended the 3-day planning summit and
remained active partners during the drafting and development of the final plan. The full City
Council reviewed the plan and held a dedicated Study Session just before the 30-day
public comment period to provide input.
Interviews Conducted
The consulting team conducted fifteen interview conversations, including with 13 leaders
of local government, for-profit and non-profit providers of homelessness services, and
partners in the system of care. During these interviews the consultants collected local
knowledge of the current systems of support, and gaps and challenges to face in the next 5
years in Mason County.
Lived/Living Experience Input
Input from persons with lived and living experience was incorporated throughout the
process to ensure authentic perspectives shaped the work. Five members of the HHTF
contributed insights based on their prior lived experience, while additional feedback was
gathered through interviews and conversations during service provider site visits. A
compensated focus group engaged individuals with recent or active experiences of
homelessness, providing valuable perspectives on system navigation, existing barriers,
64 2025-2030 Local Homeless Housing Plan Guidance Research, Evaluations, and Reports:
https://docs.google.com/document/d/1FtmgE4yYZKwYX2bGqIKgs6LoTp3u--yRNZJnBegNPkw/edit?tab=t.0
61
and opportunities for improvement. This input was critical in identifying gaps and informing
recommendations for a more responsive and equitable system.
Additional Feedback Gathered
The consulting team attended local community meetings, including the Next Steps
Collaborative, which includes housing and supportive services providers, treatment
providers, behavioral health providers, etc.
Phase 2: Iterative Drafting
After interim drafts of the plan were completed, the consulting team brought the drafts
back to the small group of workshop, interview, and focus group participants for feedback.
Two open office hours sessions were offered during this time to receive feedback. Iterative
drafts were reviewed, and interviews were conducted with summit participants and county
staff to obtain detailed, thoughtful feedback for incorporation.
Phase 3: Approval and Endorsement
Notice of Public Hearing and Public Comment Period
A Notice of Public Hearing for the Mason County Board of Commissioners to discuss and
vote on this plan was shared on the Mason County website and emailed to the Mason
County mailing list November 3, 2025, 36 days in advance of the Public Hearing scheduled
for December 9, 2025. It was also posted to the Mason County Facebook social media
page on November 10, 2025. The notice was published in the Shelton Mason County
Journal 11/13/2025 and 11/20/2025 editions. In this notice was also a call for public
comment via email, by attending two open office hours sessions, via an online feedback
survey, or in person at the county clerk’s office. That format of public comment was
collected until November 28, 2025.
62
A good faith effort was made to share this notice with those experiencing homelessness
and housing instability by inviting the participants in the planning process to date to share
the notice with their networks. The notices were also shared with local providers with
strong ties to PWLE in the community. Three providers were offered the opportunity to host
a compensated focus group on the plan draft during the public comment period.
Included in the Notice of Public Hearing was a website to view the final proposed draft,
posted for public comment on the Mason County website. All public comments received
were considered and incorporated and/or given a response, as listed in Appendix G.
The Public Hearing was hosted on December 9th, 2025. Appendix G: Summary of Feedback
and Public Comment summarizes all public comment received, how it was received, and
how it was considered as part of the development of this final plan document.
Local Approval
The Final Draft of this plan was confirmed by a vote of the Mason County Board of
Commissioners on March 3rd, 2026. At the Mason County Board of Commissioners
meeting public comment was also accepted. Input was provided by the Shelton City
Council at a special Study Session on October 28, 2025.
63
APPENDIX B: COMPENSATION FOR PARTICIPATION IN THE PLANNING
PROCESS
The local plan must be consistent with the local plan guidance issued by the Department
of Commerce, which requires that local governments offer compensation to individuals
who qualify as low-income or have experienced homelessness and participate in the
development of the plan. Mason County is committed to recognizing this value by offering
compensation for their participation, following closely the State Office of Equity guidelines.
Who qualified for compensation
• Persons with Low-Income
• Persons with Active or Recent Lived Experience of Homelessness or Housing
Insecurity
Activities where compensation was offered:
• Attendance at a workshop
• Attendance at a focus group
• Attendance at an interview
Activities where compensation was not offered:
• Written public comment submitted via the Mason County website, or as part of a
public meeting of the County or City government
• In-person or Online public comment submitted orally at a public meeting of the
County or City government
• Attendance at a workshop, focus group, or interview when the person is otherwise
compensated, for example as part of their employment.
Those participating in the planning as a part of their current employment, and therefore
already being compensated by another source, were not offered any additional
compensation.
Amount of compensation given
PWLE were compensated at a rate of $56/hour.
64
APPENDIX C: SUMMARY OF ALL PARTICIPANTS IN THE PLANNING PROCESS
The planning process incorporated multiple forms of engagement with local community
members. These included in-person workshops, one on one interviews between the
consultants and local partners, focus groups, and written feedback. The table below lists
those who participated or were invited to participate in the development of this plan.
Participant Type Organization
Two largest cities*
(Mason has only one City)
City of Shelton, Mayor
City of Shelton, City Council Members
City of Shelton, City Manager City of Shelton, Planning Department
Individuals with lived experience of
homelessness (not including those
already participating as members of the
local HHTF)*
PWLE Focus Group Participants
A representative of a Behavioral Health
Administrative Service Organization OR a
Managed Care Organization*
Thurston-Mason BHO
A representative from a By and For
organization within the local
government's jurisdiction*
Foundations for Poverty & Homeless Management
Consejo Counseling
Emergency shelter operators* Crossroads Housing
The Youth Connection
Domestic violence/sexual assault shelter
and housing providers*
Turning Pointe Survivor Advocacy
Homeless outreach providers* Olympic Health and Recovery Services Mason County Behavioral Health Outreach Evergreen Treatment Center/Clinic
Rental subsidy administrators* The Youth Connection
Permanent Supportive Housing providers
and operators*
New Horizons Communities
Coordinated Entry staff* Crossroads Housing Coastal Community Action Program
Additional Service Providers, Community
Organizations
Shelton School District McKinney-Vento Liaison
Proactive Supportive Housing Solutions
Mason County Climate Justice
County Representatives* Mason County Public Health Department Mason County Planning Department
Other Community Members such as
Business Owners and Local Residents
Participants in Public Comment
65
APPENDIX D: PRIORITIZATION CRITERIA OF HOMELESS HOUSING CAPITAL
PROJECTS
Mason Area Prioritization Criteria of Homeless Housing Capital Projects
When local homeless housing plans identify actions related to the pre-development,
development, or construction of homeless housing capital projects, the local plan must
identify guiding principles for all projects, such as consistency with local plans and
regulations including, comprehensive plans, zoning, and state laws.
The intent of these guidelines is to ensure homeless housing capital projects are
thoughtfully developed in accordance with the Growth Management Act and local
comprehensive plans, placing them in areas with compatible land uses, reliable
infrastructure, and access to essential services.
The Mason County Local Homeless Housing Plan 2025-2030 outlines a number of
objectives and strategies, which would be preferred for investment. Adoption of the Local
Plan by the County will result in the Local Plan objectives being taken into consideration
during existing planning and investment processes. Those existing processes, for both
Mason County and the City of Shelton, are outlined in the following pages.
66
Mason County Homeless Housing Capital Project Evaluation
Process
Mason County Homeless and Housing Funding Allocation Process
Mason County Public Health & Human Services administers approximately $1.1 million
annually in housing and homelessness funding, sourced from the Consolidated Homeless
Grant (CHG), Housing and Essential Needs (HEN) Grant, and local document recording
•Consolidated Homeless Grant, Treatment Sales Tax, 2163 & 2060
funds
Funding Sources
•New construction, expansion, renovation, rehabilitation
Project Types
•An RFP is issued and closes on the published date, responses are
reviewed and scored according to published evaluation criteria, the
best applicant(s) is/are awarded the contract, due diligence is
performed and contracts are signed, awardee(s) is/are monitored
with corrective actions issued if needed, annual reports are issued to
Boards and Commerce Department.
Procedures
•Prioritize sustainability, equity, and alignment with evidence-based
practices; criteria includes demonstrated need, capacity to deliver
services, adherence to all local, state, and federal regulations, local
plan alignment, performance measures & cost-effectiveness
Evaluation Criteria
•Housing & Behavioral Health Board, Board of County Commissioners
Decision-making Bodies
67
fees authorized under RCW 36.22.178 and RCW 36.22.179,65 as well as revenue from
the housing-related services sales tax. The County’s Public Health and Human Services
department oversees contracting and compliance, partnering with local agencies to
implement low-barrier, evidence-based programs that reduce and prevent
homelessness—particularly for unsheltered populations66.
Funding decisions prioritize sustainability, equity, and alignment with best practices .
Projects are selected based on demonstrated need, capacity to deliver services, and
adherence to state guidelines. The County also supports eviction prevention and
resolution programs, including those tied to recent legislation such as HB 1277, which
expands eligibility for assistance to households at or below 80% of Area Median Income
who are at risk of homelessness.
Mason County Public Health & Human Services leads the administration of these funds,
issuing annual Requests for Proposals (RFPs) to local providers. The most recent RFP
for FY 2026–2027 Homeless Response Grants prioritizes projects that respond
immediately to homelessness and ensure safe, appropriate housing options67. Eligible
applicants include nonprofits and service agencies implementing low-barrier, evidence-
based programs aligned with state guidelines.
The County also administers a permanent eviction prevention program launched in
November 2022 under HB 1277, expanding eligibility to households earning up to 80% of
Area Median Income who are at risk of homelessness68. Services include rent assistance,
mediation, and legal support through regional partners such as Crossroads Housing and
the Dispute Resolution Center.
City of Shelton Homeless and Housing Funding Allocation Process
The City of Shelton collaborates closely with Mason County to support housing stability
and homelessness prevention. While Mason County serves as the lead administrator for
state grants such as the Consolidated Homeless Grant (CHG) and Housing and Essential
Needs (HEN), Shelton contributes through local planning, coordination, and
implementation of housing-related services.
Shelton leverages its share of the housing-related services sales tax, which mandates
that at least 60% of collected funds be used for acquiring, constructing, or
rehabilitating affordable housing units69. City staff identify funding opportunities and
align local investments with countywide strategies, prioritizing projects that serve
vulnerable populations and comply with state guidelines.
65https://masoncountywa.gov/departments/public_health/community_health_and_human_services/housing_homelessness.php
66 https://www.healthymasoncounty.com/community_health/housing_and_homelessness/index.php
67 https://masoncountywa.gov/_T14_R27.php
68https://masoncountywa.gov/departments/public_health/community_health_and_human_services/housing_homelessness.php
69 https://citizenportal.ai/articles/1455076/Shelton/Mason-County/Washington/City-tackles-housing-crisis-with-new-funding-strategies
68
Shelton also supports eviction prevention and housing rehabilitation efforts, often in
partnership with Mason County Public Health & Human Services and nonprofit providers.
Funding decisions are guided by community needs assessments, equity goals, and the
city’s broader housing strategy.
Impact Metrics and System Performance
Recent data highlights the following outcomes:
• Shelter capacity remains constrained, with frequent overflows reported by
Shelton Youth Connection70
• Eviction prevention services have expanded, with prioritization based on risk
factors such as missed rent, overcrowding, and recent institutional exits71
• Housing cost burden remains high: over 30% of Mason County
households spend more than 30% of income on housing72
• Rental vacancy rates are low, exacerbating access challenges for low-income
renters73
Together, Mason County and the City of Shelton deliver a coordinated, equity-driven
approach to funding allocation—balancing compliance, innovation, and community voice
to meet the evolving needs of vulnerable residents.
70 https://citizenportal.ai/articles/1455076/Shelton/Mason-County/Washington/City-tackles-housing-crisis-with-new-funding-strategies
71https://masoncountywa.gov/departments/public_health/community_health_and_human_services/housing_homelessness.php
72 https://www.healthymasoncounty.com/community_health/housing_and_homelessness/index.php
73 Ibid
69
APPENDIX E: SURVEY OF FUND SOURCES FOR HOMELESS HOUSING ASSISTANCE
PROGRAMS AND CAPITAL PROJECTS
70
APPENDIX F: SOURCES OF QUANTITATIVE DATA AND GLOSSARY
Sources of Quantitative Data
Sources of Quantitative Data
Homeless
Management
Information
System (HMIS)
HMIS is used by homeless housing service providers to collect and
manage data gathered during the course of providing housing
assistance to people experiencing homelessness. Each person or
head of household participates in a variety of intake and assessment
surveys when they first interact with the system or are referred to a
new program. HMIS is also updated periodically and as things change
or new services are provided.
Annual County
Expenditure
Report –
“Golden
Report”
Each county in Washington reports all expenditures by funding
sources for each homeless housing project in their community.
Commerce combines expenditures data with HMIS data to create The
Annual County Expenditure Report, which is also known as “The
Golden Report.”
Washington
State Homeless
System
Performance
County Report
Cards 74
HMIS Data is the source for most of the information in the
Performance Report Cards. Cost measures include data from the
Annual County Expenditure Report. Each county in Washington State
reports all expenditures, by funding source, for each homeless
housing project in their community.
The purpose of homeless system performance reporting is to promote
evidence-based housing interventions that efficiently move people
experiencing homelessness into permanent destinations and to
improve county data reporting. Additionally, these reports provide
communities with information regarding their progress towards locally
established performance benchmarks.
74 https://public.tableau.com/app/profile/comhau/viz/DRAFTWashingtonStateHomelessSystemPerformance_CountyReportCardSFY2019/Repor tCard
71
Washington
Balance of
State Equitable
Access
Dashboard 75
The purpose of the Washington Balance of State (WA BoS) Equitable
Access Dashboard is to provide Consolidated Homeless Grant (CHG)
Grantees a tool to easily monitor program access equity.
Homeless Management Information System (HMIS) and the Snapshot
of Homelessness Reports (Snapshot) are the data sources.
The Snapshot report combines client information from several state
agency data systems to provide a comprehensive estimate of the
homeless and unstably housed population in the state.
This dashboard provides access data for CHG Grantees by service
region and can also be drilled down to the agency level.
Washington
Balance of
State HMIS
Data Quality
Dashboard 76
This Dashboard displays information for each county on three
measures. Timeliness is the amount of time between when the data
is known and when it is entered into HMIS. Timeliness is measured
based on the number of days between the start or exit date and the
date the information is updated.
Completeness is a measure of how fully each data point has been
filled out in the client record. Missing or incorrect responses mean
incomplete data.
Accuracy is a measure of how closely the data represents the real
circumstances of the client. The fields represent common issues in
accuracy and instances where inaccuracies in data can be
detrimental to building a picture of the services landscape.
Estimates of
Service Levels
Data Tool
A summary of current investments to address homelessness and
housing instability by project type and by funding source using HMIS
project type definitions and the analysis tool prepared by Commerce’s
consultant based on the annual Golden Report produced by
Commerce for the state fiscal year 2024.
Housing
Inventory Count
(HIC)
The Housing Inventory Count (HIC) is a point-in-time inventory of
housing resources within a specific geographic area, such as a
Continuum of Care (CoC), that are dedicated to serving people
experiencing homelessness or those who were formerly
homeless. The HIC is conducted annually by each CoC and submitted
to the U.S. Department of Housing and Urban Development (HUD).
75 https://public.tableau.com/app/profile/comhau/viz/DRAFTAccesstoHomelessSystem/Snapshot
76 https://public.tableau.com/app/profile/comhau/viz/DQDashboard_15719398928900/BoS
72
Point-in-Time
Count
The HUD Point-in-Time (PIT) count is a count of sheltered and
unsheltered people experiencing homelessness on a single night in
January. HUD requires Continuums of Care (CoCs) to conduct this
count annually for those in shelters and every other year (usually on
odd-numbered years unless a CoC is off-cycle) for unsheltered
individuals. The PIT count helps measure homelessness, inform
policy, and allocate resources. The data collected includes
demographics, household type, and the type of shelter or living
situation.
The PIT count is a snapshot in time and may not capture the full extent
of homelessness due to its reliance on a single night's count. It is also
subject to variations in methodology and compliance across CoCs.
System
Performance
Measures
(SPM)
System Performance Measures (SPM) are a set of standardized
metrics developed by the U.S. Department of Housing and Urban
Development (HUD) to evaluate the effectiveness of Continuums of
Care (CoCs) in preventing and ending homelessness. These measures
help communities assess their progress in various areas, such as
length of time people experience homelessness, returns to
homelessness, and successful exits to permanent housing:
1. Length of Time Homeless
2. Returns to Homelessness
3. Number of Persons Homeless
4. Employment and Income Growth
5. Number of Persons Who Become Homeless for the First Time
6. Successful Placement from Street Outreach to Permanent
Housing
7. Successful Placement in or Retention of Permanent Housing
Coordinated
Entry System
(CES) Intake
Coordinated Entry intake data, as defined by HUD (the U.S.
Department of Housing and Urban Development), refers to the
standardized information collected during the initial assessment and
intake process for individuals and families experiencing or at risk of
homelessness within a local community's coordinated entry (CE)
system. This data helps communities prioritize individuals for housing
and services, ensuring resources are allocated efficiently and
equitably.
Coordinated
Entry System
By-Name-List
(BNL)
A by-name list in the context of Coordinated Entry (CE) is a real-time,
up-to-date list of all individuals experiencing homelessness within a
specific community or Continuum of Care (CoC). It includes detailed
information about each person, such as their name, age, and any
specific needs or vulnerabilities, to facilitate prioritization for housing
and supportive services. It helps communities make informed
decisions about resource allocation and program design to address
homelessness effectively.
73
United States
Census Bureau
The U.S. Census Bureau is the principal agency responsible for
collecting and analyzing data about the nation's population and
economy. Through a range of demographic and socioeconomic
surveys—including the decennial census and the American
Community Survey—the Bureau provides critical insights into income
levels, poverty rates, educational attainment, health insurance
coverage, housing conditions, crime victimization, digital access, and
other key indicators. These data are essential for understanding the
composition, needs, and evolving conditions of communities across
the United States, and they inform public policy, resource allocation,
and strategic planning at all levels of government.
74
GLOSSARY
Affordable Housing
Housing that costs no more than 30% of a household’s income. Typically refers to units
affordable to households earning up to 80% of Area Median Income (AMI).
Area Median Income (AMI)
The midpoint income for a region, used to determine eligibility for housing programs.
Income thresholds are often expressed as percentages of AMI (e.g., 30%, 50%, 80%).
BIPOC (Black, Indigenous, and People of Color)
A term used to highlight the unique experiences and systemic inequities faced by
communities of color, especially in housing access, homelessness, and service delivery.
By-Name List
A real-time list of individuals experiencing homelessness in a community, used to track
progress toward housing and coordinate outreach and services.
Chronically Homeless
Individuals with a disabling condition who have been homeless for at least one year or
repeatedly over three years, as defined by HUD.
Consolidated Homeless Grant (CHG)
A Washington State funding source administered by the Department of Commerce to
support homelessness response systems, including Coordinated Entry, RRH, and shelter.
Coordinated Entry (CE)
A standardized system for assessing and referring people experiencing homelessness to
housing and services based on need and vulnerability. Required by HUD and WA
Commerce.
Coordinated Entry Operator
The agency or entity responsible for managing the Coordinated Entry system, including
assessment tools, referral processes, and system performance.
Cost Burdened
A household spending more than 30% of its income on housing costs, including rent or
mortgage and utilities.
Diversion
A strategy to help people avoid entering the homeless system by resolving their immediate
housing crisis through problem-solving, mediation, or one-time financial assistance.
75
Document Recording Fees (2163 / 2060)
Local funds generated through real estate document recording fees, used to support
affordable housing and homelessness programs.
Equity
Ensuring fair access, opportunities, and outcomes for all—especially for historically
marginalized populations—by addressing systemic barriers and disparities. This includes
racial equity, LGBTQ+ inclusion, and accessibility for people with disabilities.
Flex Funds / One-Time Assistance
Flexible financial resources used to address immediate housing needs—such as rent,
utilities, transportation, or deposits—often used in prevention or diversion efforts.
HMIS (Homeless Management Information System)
A data system used to collect, manage, and report information about people experiencing
homelessness and the services they receive. Required for most HUD- and state-funded
programs.
Homeless
A homeless person is defined as an individual or family who lacks a stable, safe, and
functional housing. This includes those whose primary nighttime residence is a public or
private place not designed for regular sleeping accommodations, such as cars, parks,
abandoned buildings, or shelters. Additionally, homelessness encompasses individuals
living in transitional housing or those exiting institutions where they temporarily resided.
Overall, homelessness reflects the state of having no home or permanent residence.
Housing First
An approach that prioritizes providing permanent housing to people experiencing
homelessness without preconditions such as sobriety, employment, or service
participation.
LGBTQ+ (Lesbian, Gay, Bisexual, Transgender, Queer/Questioning, and others)
An umbrella term for people whose sexual orientation or gender identity differs from
societal norms. LGBTQ+ individuals often face higher rates of housing instability and
discrimination.
Permanent Supportive Housing (PSH)
Long-term housing with supportive services for people experiencing chronic homelessness
and disabilities.
Point-in-Time Count (PIT)
An annual count of people experiencing homelessness on a single night in January,
required by HUD.
76
Prevention
Services or financial assistance provided to households at risk of homelessness to help
them retain housing or secure new housing before a crisis occurs.
Rapid Rehousing (RRH)
A housing intervention that provides short-term rental assistance and supportive services
to help people quickly exit homelessness and stabilize in housing.
Sheltered / Unsheltered Homelessness
Sheltered refers to people staying in emergency shelters or transitional housing.
Unsheltered refers to those sleeping in places not meant for habitation (e.g., tents,
vehicles, parks).
Supportive Services
Services that help people maintain housing stability, such as case management,
behavioral health care, employment support, and life skills training.
System Performance Measures (SPMs)
Metrics used by HUD and WA Commerce to evaluate how well a homeless response
system is functioning, including housing placement rates, returns to homelessness, and
length of time homeless.
Transitional Housing
Temporary housing that includes supportive services to help individuals or families move
toward permanent housing. Typically time-limited (up to 24 months).
Youth Homelessness
Refers to unaccompanied minors and young adults under age 25 who lack stable housing.
May include couch-surfing, living in unsafe conditions, or being unsheltered.
Young Adult Coordinated Entry (YACE)
A youth-specific Coordinated Entry system designed to assess and refer young people
under age 25 to housing and services tailored to their needs.
77
APPENDIX G: SUMMARY OF FEEDBACK AND PUBLIC COMMENT
In the below table is summarized all public comment received, how it was received, and
how it was considered as part of the development of this final plan document.
Summary of Feedback
Mason County Housing and Behavioral Health Advisory Board
Feedback Response
What is the role of providers in creating this
plan and implementing the suggestions?
Providers were a key part of the
planning summit and subsequent
iterative draft feedback sessions. Many
of the providers are interested in
supporting the actions named in the
plan. More specific roles should be
considered by the Local Plan
Implementation Committee, Provider
Committee, and individual provider
executive leadership.
What kinds of participation requirements can
be incorporated into assistance programs?
There are currently shifting rules
around this topic. Currently some state
and local funding sources mandate
that there is a Housing-First no service
requirements model. At the federal
level there is movement away from
Housing First in the 2025
administration.
How can the housing providers and behavioral
health providers better collaborate? What
about other system coordination?
Multiple strategies in the plan address
collaboration, and these should
develop more detail in the
implementation phase.
What mental health services can be provided
for those who aren’t ready to go into housing?
Additional language around appropriate
wrap-around services, including mental
health, has been added to the plan.
Shelton City Council
Feedback Response
There seems to be good alignment with the
City of Shelton vision for 2030.
Good news! We worked with members
of the Shelton City Council and City
planning department to ensure
alignment.
We are excited we have reached functional
zero for veterans, how can this be met for
other subpopulations such as seniors?
Functional zero was achieved for
veterans by investing in an
appropriately sized PSH project
dedicated to veterans. This model
78
could be replicated with sufficient
funding and community support.
Cuts to the available funding at a federal and
state level are concerning. The plan now calls
for increased investment, but how does this
plan work in a limited budget environment?
Many communities are facing that
same challenge at this time. Those best
able to adapt have made significant
local funding commitments to address
affordable housing, housing instability
and homelessness. Typically, local
government funding sources are raised
through taxes, bonds, and/or permitting
fees. Private philanthropy can also
make a large impact.
Can we incorporate more crisis response and
coordination with law enforcement?
Additional language about crisis
response and coordination with law
enforcement has been added to the
plan.
What about mental health services and crisis
response for those individuals who are unable
to be housed without additional support?
Additional language around appropriate
wrap-around services, including mental
health and crisis response, has been
added to the plan.
Office Hours and Public Comment
Feedback Response
How can organizations support the plan? Data
was offered for incorporation to enhance the
plan. Specific edits offered for the plan.
Organizational support is critical for
plan implementation and collaboration
is key for future success. Edits were
incorporated and selected data was
incorporated.
Today there are long waitlists for housing
vouchers and not enough support, how will
this plan help?
The plan calls for increased investment
in all types of housing assistance.
Most of the planning and implementation
seems led by the County, what will their role
be and what will be the City of Shelton’s role
be?
While the County is a lead in planning,
local partners must be the backbone
for implementation of action steps.
Elected officials, including the County
Board of Commissioners and City
Council, will need to make decisions
that support investment and other
policies to address housing concerns.
The Local Plan Implementation
Committee can serve as a forum to
continue uncovering specific roles and
encourage local support for action
during the implementation phase.
79
How can we have a process that is data and
best-practices driven rather than operating on
unreliable self-reported metrics?
Establishing a “Local Plan
Implementation Committee” which is
responsible for sharing and analyzing
metrics should alleviate this concern.
However, the performance metrics
chosen for discussion will need to be
reliable and consistent. Encouraging
use of HMIS and data quality
enforcement will be needed.
The 1% sales tax initiative failed, but this plan
calls for more funding, where will funding
come from?
Revenue could be pursued through
existing state and federal programs,
competitive grants, and targeted
housing trust funds. Local mechanisms
such as developer fees, lodging taxes,
and document recording fees could be
considered, alongside philanthropic
and private sector contributions. This
multi‑stream approach reduces
reliance on any single tax measure and
ensures a stable foundation for
long‑term investment.
How do we address employment, mental
health, substance abuse, etc. in the plan?
Additional language has been added in
support of expanding wrap-around
services for those experiencing
homelessness and housing instability.
How can we encourage more participation by
Tribal Organizations?
We recommend doing more proactive
outreach to these communities, rather
than having a project-based
engagement. Thurston-Mason BHO is
interested in supporting those efforts.
Who exactly would be responsible for putting
together the “Local Plan Implementation
Committee”?
The LPIC is proposed as a
Subcommittee of the Housing and
Behavioral Health Committee so they
would help to lead that process.
However, multiple local partners
contributed to this plan’s drafting and
would need to help to take ownership
of both the implementation and
provider committees. This may be in
existing spaces or in the creation of a
new space for continuing the plan
process.
Who will have the authority to enforce
implementation of the plan?
The Local Plan Implementation
Committee is designed as a
Subcommittee of the Housing and
80
Behavioral Health Committee;
however, it is envisioned as a public
forum where partners may help hold
each other accountable to their
commitments.
What is being done to address privacy
concerns for DV clients?
Education for local providers is needed
to help address this concern by
building a greater understanding of the
requirements of DV programming and
specific risks for DV clients in a small
community such as Mason County.
Can this report include both relative % and
specific numbers when statistics are given?
Where feasible these data points have
been added.
What actions would the politicians be
interested in accomplishing?
City of Shelton and Mason County
representatives have both contributed
to the development of this plan.
There are people in Mason County who want to
end homelessness but don’t care about the
wellbeing of those experiencing
homelessness.
There are goals in the plan to promote
understanding and engagement and
provide community outreach.
How were business owners included in the
planning process?
Business owners and other community
members participated in the planning
process by contributing public
comment and attending office hour
discussions about the plan.
Will the plan cover both housing and
behavioral health/substance use disorder
solutions?
The plan focuses primarily on the need
for housing supports. However,
additional language around the need
for appropriate wrap-around services,
including mental health and SUD, has
been added to the plan.
The cost of shelter and permanent housing are
expensive. How will we pay for this plan? We
are not a rich community. We need strategies
that are not expensive.
The costs estimate section of this plan
emphasizes a need for strategic
investment of limited funds. Expansion
of funding available should also be a
primary concern, reflecting that the
current need is greater than the
available funding and those needs are
projected to increase.
What were the results of the previous plan and
how will this plan be any different?
The results of the previous plan are
mentioned in the performance section.
Metrics from the previous plan have
been carried forward into this plan with
updated targets where appropriate;
81
however, updated strategies and
actions have been developed.
The costs of building permitting fees are a
barrier to adding housing units. How can these
costs be addressed?
The review of County and City policy for
such barriers is a recommendation of
this plan. State-level barriers are out of
scope of this Local plan.
Can you define the term ‘homeless’ in the
glossary?
The HUD definition of homeless was
added to the glossary.
Housing First is a term never used in the plan,
so why include it in the glossary?
Housing First remains in the glossary,
as it is a common term within the
housing field and may be relevant in
later discussions referencing this plan.
Why does Youth homelessness go up to age
25?
Opportunity Youth is a HUD-defined
category for young adult households
aged 18-25. Multiple HUD funding
sources and outcomes initiatives are
targeted to this age group, also
sometimes referred to as Transition-
Aged-Youth (TAY)
Will the comprehensive plan and this plan be
aligned?
Yes. Input from the City and County
planning departments, as well as local
community members participating in
the 2025 Comprehensive Plan update
process has been incorporated into this
plan.
A need for infrastructure is named in the plan,
who will be responsible for paying for that –
homeowners through taxes or developers
through permitting fees?
This question would be up to the Local
Plan Implementation Committee, and
local elected representatives to
discuss further.
References to eliminating vacation homes or
investment properties should be removed.
Strategies and actions to establish new
City/County policies addressing
seasonal and vacant units have been
removed from the Plan. The data
analysis recognizes the impact this has
on housing availability and that this
ratio is outsized compared to similar
nearby communities. The impacts
should continue to be monitored and
considered.
We should prioritize the enforcement of local
laws against illegal camping and inform
property owners of the camps.
Enforcement of local laws is outside
the scope of this plan.
Having more services for substance abuse in
our community has attracted more homeless
Additional data is needed to evaluate
this statement. Additional language has
82
substance users. We should reduce the
number of substance abuse services that have
no end game, i.e. no plan for full recovery and
stability for those clients.
been added to the plan in support of
holistic service provision, including full
treatment and recovery services.
Without a structured environment, just adding
new housing for the homeless won’t work.
Additional language has been added in
support of expanding wrap-around
services for those experiencing
homelessness and housing instability.
The homeless here are not from Mason
County, they should be receiving services in
their home communities.
There is currently no data available to
confirm how many of those
experiencing homelessness are from
Mason County or not.
Mason is leading the state in overdoses per
population; how does this plan address this?
Additional language addressing crisis
response and substance use disorder
treatment and recovery needs has been
added to the plan.
I like the ideas outlined so far and would
support them. I hope this plan can be unifying
for our community.
Same here! We hope this plan can be
used as a reset moment to start fresh
and move forward with a shared vision.
Mason County
Agenda Request Form
To : Board of Mason County Commissioners Item No.
From: Travis Adams Ext: 530
Department: Central Services Briefing: ☒
Action Agenda: ☐
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): 2/23/25 Agenda Date(s): N/A
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other
(Please ensure proper internal review channels have been followed, this is the responsibility of the
requesting Department)
Item: Purdy Creek Bridge Rename Notice of Hearing
Background/Executive Summary:
Set Public Hearing will be to take public comment on the petition to rename the “Purdy Creek
Bridge” to the name "Senator Tim Sheldon Bridge”.
Associated Costs/Budget Impact (amount, funding source, budget amendment, etc.):
N/A
Public Outreach:
Publish to the Mason County Website
Publish to the Shelton Journal
Requested Action:
Approval of the Resolution renaming the Purdy Creek Bridge to the Senator Tim Sheldon
Bridge.
Attachment(s):
Purdy Creek Bridge Rename Notice of Hearing
South Mason Fire & Rescue Resolution Submission
NOTICE OF HEARING
NOTICE IS HEREBY GIVEN that the Board of Mason County Commissioners will hold
a public hearing in Mason County Building I, Commission Chambers, 411 North Fifth Street, Shelton,
WA 98584 on March 17th 2026 at 9:15 AM.
SAID HEARING will be to take public comment on the petition to rename the “Purdy
Creek Bridge” to the name "Senator Tim Sheldon Bridge”.
Public testimony will be available in-person or via Zoom. The URL is available on the County
website https://www.masoncountywa.gov/ to sign into the meeting. Please use the “raise hand”
feature to be recognized by the Chair to provide your testimony. You can also email testimony to
msmith@masoncountywa.gov or mail to the Commissioners’ Office, 411 N 5th St, Shelton, WA
98584; or call (360) 427-9670 ext. 230.
If special accommodations are needed, please contact the Commissioners' office, (360) 427-
9670 ext. 419.
DATED this 23rd day of February, 2026.
BOARD OF COUNTY COMMISSIONERS
MASON COUNTY, WASHINGTON
__________________________________
McKenzie Smith, Clerk of the Board
Bill: Commissioners
411 N 5th St.
Shelton, WA 98584
Cc: Commissioners
Shelton Journal: Publ. 2t: 2/26/2026 & 3/5/2026
LOCATION
F.
MEETING
Commission Chambers
March 17, 2026
Regular Meeting
CITY, STATE
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*Attendance rosters are subject to the Public Records Act; RCW 42.56