HomeMy WebLinkAbout2026/03/16 - Briefing PacketMASON COUNTY COMMISSIONER BRIEFING INFORMATION
FOR THE WEEK OF
March 16, 2026
In the spirit of public information and inclusion, the attached is a draft of information for
Commissioner consideration and discussion at the above briefing.
This information is subject to change, additions and/or deletion, and is not all inclusive of
what will be presented to the Commissioners.
Please see draft briefing agenda for schedule.
Commission meetings are live streamed at http://www.masonwebtv.com/ and public comment is accepted
via email msmith@masoncountywa.gov; mail to Commissioners Office, 411 N 5th Street, Shelton, WA
98584; or phone at (360) 427-9670 ext. 419. If you need to listen to the Commission meeting via
telephone, please provide your telephone number to the Commissioners’ office no later than 4 :00 p.m. the
Friday before the meeting. If special accommodations are needed, contact the Commissioners' office at
Shelton (360) 427-9670 ext. 419
Briefing Agendas are subject to change, please contact the Commissioners’ office for the most recent
version.
Last printed 03/13/26 at 8:11 AM
BOARD OF MASON COUNTY COMMISSIONERS
DRAFT BRIEFING MEETING AGENDA
411 North Fifth Street, Shelton WA 98584
Week of March 16, 2026
Monday
Noon WA State Association of Counties Zoom Meeting*
Virtual Assembly
*This is being noticed as a Special Commission meeting because a quorum of the Mason County Commission may
attend this event and notification is provided per Mason County Code Chapter 2.88.020 - Special Meetings.
Monday, March 16, 2026
Zoom link available on the Mason County website
Commission Chambers
Times are subject to change, depending on the amount of business presented
9:00 A.M. Executive Session – RCW 42.30.110 (1)(i) Potential Litigation
9:30 A.M. Closed Session – RCW 42.30.140(4) Labor Discussion
10:00 A.M. North Mason Chamber of Commerce – Kerry Myers
10:15 A.M. Auditor – Steve Duenkel
10:30 A.M. Lewis-Mason-Thurston Area Agency on Aging Interview Avary Rollins
10:40 A.M. Public Health – David Windom
10:50 A.M. Support Services – Travis Adams
Commissioner Discussion – as needed
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No.
From: Steve Duenkel Ext: 468
Department: Auditor Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): March 16, 2026 Agenda Date(s): March 17, 2026
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☒ Other
(Please ensure proper internal review channels have been followed, this is the responsibility of the
requesting Department)
Item: Precinct boundary changes with 2 new precincts.
Background/Executive Summary: Precinct boundaries require revision due to recent incorporations by
the City of Shelton and population growth in Belfair.
Associated Costs/Budget Impact (amount, funding source, budget amendment, etc.): N/A
Public Outreach: Will notify major political parties and voters in the affected precincts.
Requested Action: Approval of revised precinct boundaries and new precincts.
Attachment(s):
236
237
305
240
235
231
301
244
311
311
Proposed Airport Precinct 236 ¯
0 1,5 00 3,0 00 4,5 00 6,0 00750Fee t
120
121
133
131
Proposed Belfair Precinct 120 ¯
0 1,3 00 2,6 00 3,9 00 5,2 00650Fee t
133
119
120
121
131
132
124
Proposed Clifton Precinct 133 ¯
0 1,3 00 2,6 00 3,9 00 5,2 00650Fee t
302
311
301
307
304
309
303
308
205
305
340
313
305
305
308
205
235
E S T A T E R O U T E 3
E PEACOCK HILL LN
E CAPITAL HILL RD
E BEIL RD
E PINE ST
FA I R M O U N T AV E
EAST K ST
SE ARCADIA RD
Proposed Downtown Precinct 302 ¯
0 1,0 00 2,0 00 3,0 00 4,0 00500Fee t
236
305
244
SAGE ST
TARRAGO
N
A
V
E
E
L
A
K
E
W
O
O
D
C
T
E ISLAND LAKE DR
E
B
E
A
U
M
O
N
T
D
R
ROSEMARY ST
SHEL
T
O
N
S
P
R
I
N
G
S
R
D
E
W
O
O
D
L
A
N
D
D
R
BASIL AVE
E CHERRY PARK
E ISLAND LAK
E
R
D
PARSLEY A
V
E
TH
Y
M
E
A
V
E
BASIL AVE
Proposed Meadows Edge Precinct 244 ¯
0 250 500 750 1,000125Feet
301
302
313
FIR ST
OLYMPIC HWY NORTH
W BIRCH ST
TERRACE VIEW DR
BU
R
N
S
A
V
E
HOLLY LN
KRISTI CT
W PINE ST
LAUREL ST
E LANTERN LOOP
OAK ST
N
1
0
T
H
S
T
TO
B
I
N
A
V
E
NO
R
T
H
C
L
I
F
F
R
D
TERRACE BLVD
JON
E
S
S
T
N
1
S
T
S
T
FIR ST
Proposed Northcliff Precinct 313 ¯
0 360 720 1,080 1,440180Feet
311
310
237
340
239238
308
302
305
304
301
305
243
307
303
236
313
116
309309205
311
Proposed Oakland Bay Precinct 311 ¯
0 2,5 00 5,0 00 7,5 00 10,0001,2 50 Fee t
301
305
302
305
313
205
311
311
303
236
339
237
E PEACOCK HILL LN
R
A
M
P
SHELTON SPRINGS RD L A C R O S S E W A Y
E W A L L A C E K N E E L A N D B L V D
HIGHLAND DR
E PINE STW F R A N K L I N S T
E A S T K S T
TERRACE BLVD
W FR A N K L I N ST
Proposed Olympic View Precinct 301 ¯
0 750 1,5 00 2,2 50 3,0 00375Fee t
236
235
305
302
301
237
311
307 304
205 303
305
313
244
308309
339
311
Proposed Shelton Springs Precinct 305 ¯
0 1,600 3,2 00 4,8 00 6,4 00800Fee t
Briefing
March 16, 2026
Briefing Items
→ Treatment Sales Tax (TST) contract renewals – Melissa Casey
→ On-Site Sewage Advisory Committee (OSAC) membership update – Ian Tracy
Discussion Items
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No.
From: Melissa Casey Ext: 404
Department: Public Health Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): 3/2/26, 3/16/26 Agenda Date(s): 3/17/26
Internal Review: ☐ Finance ☐ Human Resources ☒ Legal ☐ IT ☒ Risk ☐ Other
(Please ensure proper internal review channels have been followed, this is the responsibility of the
requesting Department)
Item: Treatment Sales Tax Contract Renewals
Background/Executive Summary:
The Housing & Behavioral Health Advisory Board has prioritized the sustainability of three programs in
2026:
• Northwest Resources II Social Opportunity Services (SOS): Intensive case management program that
provides recovery support services as well as care coordination to individuals that are experiencing
Substance Use Disorder and/or Mental Health issues and are subsequently navigating the local
criminal justice system, therapeutic courts, and re-entry programs. SOS works in partnership with
other peers, case managers, and local agencies working within the current Mason County Behavioral
Health Response System to better support individuals on their path to recovery, and by doing so,
contributes to a reduction in recidivism.
• Olympic Health & Recovery Services Jail Peer (MOUD/Re-entry): Provides recovery support
services in coordination with the current MOUD (medications for opioid use disorder) program for
inmates in custody at the Mason County Jail, as well as support in release planning/re-entry of
inmates with substance use challenges.
• Olympic Health & Recovery Services Co-Responder Program: Partners with the Mason County
Sheriff’s Office (MCSO) to provide co-responder services to engage with individuals experiencing
behavioral health crises that do not rise to the level of need for incarceration. The Co-Responders –
crisis clinicians and peer specialists – respond with MCSO to identified behavioral health crisis
situations and intervene to connect individuals to resources and services to mitigate future crises.
Associated Costs/Budget Impact (amount, funding source, budget amendment, etc.):
$201,380 to Northwest Resources II, $207,243 to OHRS Co-Responder, and $50,971 to OHRS Jail Peer =
$459,594 total already budgeted out of Treatment Sales Tax
Public Outreach:
Followed contract extension/renewal process outlined in Treatment Sales Tax Policies & Procedures and
funding prioritization outlined in the Housing & Behavioral Health Advisory Board’s 2025 Annual
Report; reviewed and recommended for renewal by the advisory board
Requested Action:
Move contracts to 3/17/26 action agenda for approval
Attachment(s):
NWR II SOS 2026 Contract
OHRS Co-Responder 2026 Contract
OHRS Jail Peer 2026 Contract
Professional Services Contract (rev 07/2025) Page 2
Special Terms and Conditions
CONTRACTOR agrees to the following: The award of funds does not guarantee that the
CONTRACTOR will receive funding if special conditions are not met. The following documents
are requirements and must be received within 30 days of the date of execution for the
CONTRACTOR to submit an invoice and receive funding. If the agency has provided these
documents under a previous contract, only updated documents need to be provided. For
tracking purposes, please notify COUNTY on each item stating “no updates” if this is the case.
1. CONTRACT REQUIREMENTS to receive funding:
a. Vendor Payment Form
b. Certificate of Insurance (see Exhibit B Insurance Requirements)
Funding Source: Treatment Sales Tax (RCW 82.14.460)
General Terms and Conditions
Scope of Service:
CONTRACTOR agrees to provide COUNTY the services and any materials as set forth as
identified in “Exhibit A Scope of Service,” during the CONTRACT period. In the event that
CONTRACTOR expends the total award specified in “Exhibit C Budget” before the end of the
CONTRACT duration, CONTRACTOR remains liable to provide COUNTY the services as
identified in “Exhibit A Scope of Service.” No material, labor or facilities will be furnished by
COUNTY, unless otherwise provided for in the CONTRACT.
Term:
Services provided by CONTRACTOR prior to or after the term of this CONTRACT shall be
performed at the expense of CONTRACTOR and are not compensable under this CONTRACT
unless both parties hereto agree to such provision in writing. The term of this CONTRACT may
be extended by mutual consent of the parties, provided, however, that the CONTRACT is in
writing and signed by both parties.
Amendments and Extension:
This CONTRACT may be amended by mutual agreement of the parties. Such an amendment
shall not be binding unless they are in writing and signed by personnel authorized to bind each
of the parties.
The duration of this CONTRACT may be extended by mutual written consent of the parties, for
a period of up to one year, and for a total of no longer than three years.
Independent Contractor:
The CONTRACTOR shall furnish CONTRACTOR's services as an independent contractor, and
nothing herein contained shall be construed to create a relationship of employer-employee. All
payments made hereunder and all services performed shall be made and performed pursuant to
this CONTRACT by the CONTRACTOR as an independent contractor.
CONTRACTOR acknowledges that the entire compensation for this CONTRACT is specified in
Exhibit C Budget and the CONTRACTOR is not entitled to any benefits including, but not limited
to: vacation pay, holiday pay, sick leave pay, medical, dental, or other insurance benefits, or any
Professional Services Contract (rev 07/2025) Page 3
other rights or privileges afforded to employees of COUNTY. The CONTRACTOR represents
that he/she/it maintains a separate place of business, serves clients other than COUNTY, will
report all income and expense accrued under this CONTRACT to the Internal Revenue Service,
and has a tax account with the State of Washington Department of Revenue for payment of all
sales and use and Business and Occupation taxes collected by the State of Washington.
CONTRACTOR will defend, indemnify and hold harmless COUNTY, its officers, agents or
employees from any loss or expense, including, but not limited to, settlements, judgments,
setoffs, attorneys' fees or costs incurred by reason of claims or demands because of breach of
the provisions of this paragraph.
Taxes:
CONTRACTOR understands and acknowledges that COUNTY will not withhold Federal or
State income taxes. Where required by State or Federal law, the CONTRACTOR authorizes
COUNTY to withhold for any taxes other than income taxes (i.e., Medicare). All compensation
received by the CONTRACTOR will be reported to the Internal Revenue Service at the end of
the calendar year in accordance with the applicable IRS regulations. It is the responsibility of
the CONTRACTOR to make the necessary estimated tax payments throughout the year, if any,
and the CONTRACTOR is solely liable for any tax obligation arising from the CONTRACTOR's
performance of this CONTRACT. The CONTRACTOR hereby agrees to indemnify COUNTY
against any demand to pay taxes arising from the CONTRACTOR's failure to pay taxes on
compensation earned pursuant to this CONTRACT.
COUNTY will pay sales and use taxes imposed on goods or services acquired hereunder as
required by law. The CONTRACTOR must pay all other taxes, including, but not limited to,
Business and Occupation Tax, taxes based on the CONTRACTOR's gross or net income, or
personal property to which COUNTY does not hold title. COUNTY is exempt from Federal
Excise Tax.
No Guarantee of Employment:
The performance of all or part of this CONTRACT by the CONTRACTOR shall not operate to
vest any employment rights whatsoever and shall not be deemed to guarantee any employment
of CONTRACTOR or any employee of CONTRACTOR or any sub-contractor or any employee
of any sub-contractor by COUNTY at the present time or in the future.
Accounting and Payment for CONTRACTOR Services:
Payment to the CONTRACTOR for services rendered under this CONTRACT shall be as set
forth in “Exhibit C Budget.” Where Exhibit C requires payments by the COUNTY, payment shall
be based upon written claims supported, unless otherwise provided in Exhibit C, by
documentation of units of work actually performed and amounts earned, including, where
appropriate, the actual number of days worked each month, total number of hours for the
month, and the total dollar payment requested, so as to comply with municipal auditing
requirements. Acceptable invoices will be processed within 30 days of receipt.
Unless specifically stated in Exhibit C or approved in writing in advance by the official executing
this CONTRACT for COUNTY or his or her designee (hereinafter referred to as the
"Administrative Officer"), COUNTY will not reimburse the CONTRACTOR for any costs or
expenses incurred by the CONTRACTOR in the performance of this CONTRACT. Where
required, COUNTY shall, upon receipt of appropriate documentation, compensate the
CONTRACTOR, no more often than monthly, in accordance with COUNTY’s customary
procedures, pursuant to the fee schedule set forth in Exhibit C.
Professional Services Contract (rev 07/2025) Page 4
Withholding Payment:
In the event the CONTRACTOR has failed to perform any obligation under this CONTRACT
within the times set forth in this CONTRACT, then COUNTY may, upon written notice, withhold
from amounts otherwise due and payable to CONTRACTOR, without penalty, until such failure
to perform is cured or otherwise adjudicated. Withholding under this clause shall not be
deemed a breach entitling CONTRACTOR to termination or damages, provided that COUNTY
promptly gives notice in writing to the CONTRACTOR of the nature of the default or failure to
perform, and in no case more than ten (10) days after it determines to withhold amounts
otherwise due. A determination of the Administrative Officer set forth in a notice to the
CONTRACTOR of the action required and/or the amount required to cure any alleged failure to
perform shall be deemed conclusive, except to the extent that the CONTRACTOR acts within
the times and in strict accord with the provisions of the Disputes clause of this CONTRACT.
COUNTY may act in accordance with any determination of the Administrative Officer which has
become conclusive under this clause, without prejudice to any other remedy under the
CONTRACT, to take all or any of the following actions: (1) cure any failure or default, (2) to pay
any amount so required to be paid and to charge the same to the account of the
CONTRACTOR, (3) to set off any amount so paid or incurred from amounts due or to become
due the CONTRACTOR. In the event the CONTRACTOR obtains relief upon a claim under the
Disputes clause, no penalty or damages shall accrue to CONTRACTOR by reason of good faith
withholding by COUNTY under this clause.
Billing Procedures and Payment:
The funding awarded may only be used for eligible activities and expenses. COUNTY will pay
CONTRACTOR upon acceptance of services provided and receipt of properly completed
invoices, which shall be submitted to the COUNTY representative not more often than monthly.
Exceptions to the single billing per month (or quarterly) can be made by the COUNTY on a
case-by-case basis. The CONTRACTOR shall only be paid as a reimbursement of allowable
costs incurred during each invoice period, according to the terms provided in Exhibit A, if the
CONTRACTOR performs the services and submits all reporting to a satisfactory level. The
COUNTY may, in its sole discretion, withhold payments claimed by the CONTRACTOR for
services rendered if the CONTRACTOR fails to satisfactorily comply with any term or condition
of this CONTRACT. No payments in advance or in anticipation of services or supplies to be
provided under this CONTRACT shall be made by the COUNTY. No payment shall be made for
any work performed by the CONTRACTOR, except for work identified and set forth in this
CONTRACT. Unless otherwise provided for in this CONTRACT or any exhibits hereto, the
CONTRACTOR will not be paid for any billings or invoices presented for costs incurred prior to
the contract start date or after December 31, 2026. The CONTRACTOR is responsible for any
audit exceptions or disallowable costs incurred by its own organization or that of its
subcontractors.
Fraud and Other Loss Reporting:
CONTRACTOR shall report in writing all known or suspected fraud or other loss of any funds or
other property furnished under this CONTRACT immediately or as soon as practicable. All
cases reported to law enforcement must be tracked and follow the fraud guidance in the
guidelines.
Labor Standards:
CONTRACTOR agrees to comply with all applicable state and federal requirements, including
but not limited to those pertaining to payment of wages and working conditions, in accordance
with RCW 39.12.040, the Prevailing Wage Act; the Americans with Disabilities Act of 1990; the
Davis-Bacon Act; and the Contract Work Hours and Safety Standards Act providing for weekly
Professional Services Contract (rev 07/2025) Page 5
payment of prevailing wages, minimum overtime pay, and providing that no laborer or mechanic
shall be required to work in surroundings or under conditions which are unsanitary, hazardous,
or dangerous to health and safety as determined by regulations promulgated by the Federal
Secretary of Labor and/or the State of Washington.
Assignment and Subcontracting:
The performance of all activities contemplated by this CONTRACT shall be accomplished by
CONTRACTOR. No portion of this CONTRACT may be assigned or subcontracted to any other
individual, firm or entity without the express and prior written approval of COUNTY. If
subcontracting is approved, the CONTRACTOR is responsible to COUNTY should the
subcontractor fail to comply with any applicable term or condition of this contract.
CONTRACTOR shall audit and monitor the activities of the subcontractor during the contract
term to assure fiscal conditions and performance metrics are met. COUNTY will be included on
any audit or monitoring activities and reports.
Conflict of Interest:
If at any time prior to commencement of, or during the term of this CONTRACT, CONTRACTOR
or any of its employees involved in the performance of this CONTRACT shall have or develop
an interest in the subject matter of this CONTRACT that is potentially in conflict with the
COUNTY’s interest, then CONTRACTOR shall immediately notify COUNTY of the same. The
notification of COUNTY shall be made with sufficient specificity to enable COUNTY to make an
informed judgment as to whether or not COUNTY’s interest may be compromised in any
manner by the existence of the conflict, actual or potential. Thereafter, COUNTY may require
CONTRACTOR to take reasonable steps to remove the conflict of interest. COUNTY may also
terminate this CONTRACT according to the provisions herein for termination.
Non-Discrimination in Employment:
COUNTY’s policy is to provide equal opportunity in all terms, conditions and privileges of
employment for all qualified applicants and employees without regard to race, color, creed,
religion, national origin, sex, sexual orientation, age, marital status, disability, or veteran status.
CONTRACTOR shall comply with all laws prohibiting discrimination against any employee or
applicant for employment on the grounds of race, color, creed, religion, national origin, sex,
sexual orientation, age, marital status, disability, or veteran status, except where such
constitutes a bona fide occupational qualification.
Furthermore, in those cases in which CONTRACTOR is governed by such laws,
CONTRACTOR shall take affirmative action to insure that applicants are employed, and treated
during employment, without regard to their race, color, creed, religion, national origin, sex, age,
marital status, sexual orientation, disability, or veteran status, except where such constitutes a
bona fide occupational qualification. Such action shall include, but not be limited to: advertising,
hiring, promotions, layoffs or terminations, rate of pay or other forms of compensation benefits,
selection for training including apprenticeship, and participation in recreational and educational
activities. In all solicitations or advertisements for employees placed by them or on their behalf,
CONTRACTOR shall state that all qualified applicants will receive consideration for employment
without regard to race, color, religion, sex or national origin.
The foregoing provisions shall also be binding upon any sub-contractor, provided that the
foregoing provision shall not apply to contracts or sub-contractors for standard commercial
supplies or raw materials, or to sole proprietorships with no employees.
Non-Discrimination in Client Services:
Professional Services Contract (rev 07/2025) Page 6
CONTRACTOR shall not discriminate on the grounds of race, color, creed, religion, national
origin, sex, age, marital status, sexual orientation, disability, or veteran status; or deny an
individual or business any service or benefits under this CONTRACT; or subject an individual or
business to segregation or separate treatment in any manner related to his/her/its receipt any
service or services or other benefits provided under this CONTRACT; or deny an individual or
business an opportunity to participate in any program provided by this CONTRACT.
Waiver of Noncompetition:
CONTRACTOR irrevocably waives any existing rights which it may have, by contract or
otherwise, to require another person or corporation to refrain from submitting a proposal to or
performing work or providing supplies to COUNTY, and CONTRACTOR further promises that it
will not in the future, directly or indirectly, induce or solicit any person or corporation to refrain
from submitting a bid or proposal to or from performing work or providing supplies to COUNTY.
Debarment Certification:
The CONTRACTOR, by signature to this contract, certifies that the CONTRACTOR is not
presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily
excluded from participating in this contract by any Federal department or agency.
Work Product:
CONTRACTOR will provide COUNTY with all work product including; plans, data reports, prior
to the release of the final payment for services.
Patent/Copyright Infringement:
CONTRACTOR will defend and indemnify COUNTY from any claimed action, cause or demand
brought against COUNTY, to the extent such action is based on the claim that information
supplied by the CONTRACTOR infringes any patent or copyright. CONTRACTOR will pay
those costs and damages attributable to any such claims that are finally awarded against
COUNTY in any action. Such defense and payments are conditioned upon the following:
A. CONTRACTOR shall be notified promptly in writing by COUNTY of any notice of such claim.
B. CONTRACTOR shall have the right, hereunder, at its option and expense, to obtain for
COUNTY the right to continue using the information, in the event such claim of infringement, is
made, provided no reduction in performance or loss results to COUNTY.
Confidentiality:
CONTRACTOR, its employees, sub-contractors, and their employees shall maintain the
confidentiality of all information provided by COUNTY or acquired by CONTRACTOR in
performance of this CONTRACT, except upon the prior written consent of COUNTY or an order
entered by a court after having acquired jurisdiction over COUNTY. CONTRACTOR shall
immediately give to COUNTY notice of any judicial proceeding seeking disclosure of such
information. CONTRACTOR shall indemnify and hold harmless COUNTY, its officials, agents
or employees from all loss or expense, including, but not limited to, settlements, judgments,
setoffs, attorneys' fees and costs resulting from CONTRACTOR's breach of this provision.
Right to Review:
This CONTRACT is subject to review by any Federal, State or COUNTY auditor. COUNTY or
its designee shall have the right to review and monitor the financial and service components of
this program by whatever means are deemed expedient by the Administrative Officer or by
COUNTY's Auditor’s Office. Such review may occur with or without notice and may include, but
is not limited to, on-site inspection by COUNTY agents or employees, inspection of all records
or other materials which COUNTY deems pertinent to the CONTRACT and its performance, and
Professional Services Contract (rev 07/2025) Page 7
any and all communications with or evaluations by service recipients under this CONTRACT.
CONTRACTOR shall preserve and maintain all financial records and records relating to the
performance of work under this CONTRACT for six (6) years after CONTRACT termination, and
shall make them available for such review, within Mason County, State of Washington, upon
request. CONTRACTOR also agrees to notify the Administrative Officer in advance of any
inspections, audits, or program review by any individual, agency, or governmental unit whose
purpose is to review the services provided within the terms of this CONTRACT. If no advance
notice is given to CONTRACTOR, then CONTRACTOR agrees to notify the Administrative
Officer as soon as it is practical.
Records Maintenance:
CONTRACTOR agrees to keep records in an easily read form sufficient to account for all
receipts and expenditures of contract funds. These records, as well as supporting
documentation, will be archived by the CONTRACTOR’S office for at least six (6) years after the
end of the contract. CONTRACTOR agrees to make such books, records, and supporting
documentation available to the COUNTY for inspection when requested.
Reporting and Other Contract Requirements:
CONTRACTOR agrees to submit program and expense reports, as well as perform all other
requirements outlined in “Exhibit A Scope of Service,” on or before the dates indicated therein.
The COUNTY reserves the right to aggregate, disaggregate, analyze, reproduce, and/or
disseminate the data provided in program reports, financial activity reports, or any other reports
submitted to the COUNTY with respect to the program.
Insurance Requirements:
At a minimum, CONTRACTOR shall provide insurance that meets or exceeds the requirements
detailed in "Exhibit B Insurance Requirements."
Insurance as a Condition of Payment:
Payments due to CONTRACTOR under this CONTRACT are expressly conditioned upon the
CONTRACTOR’s strict compliance with all insurance requirements under this CONTRACT.
Payment to CONTRACTOR shall be suspended in the event of non-compliance. Upon receipt
of evidence of full compliance, payments not otherwise subject to withholding or set-off will be
released to CONTRACTOR.
Industrial Insurance Waiver:
With respect to the performance of this CONTRACT and as to claims against COUNTY, its
officers, agents and employees, CONTRACTOR expressly waives its immunity under Title 51 of
the Revised Code of Washington, the Industrial Insurance Act, for injuries to its employees and
agrees that the obligations to indemnify, defend and hold harmless provided in this CONTRACT
extend to any claim brought by or on behalf of any employee of CONTRACTOR. This waiver is
mutually negotiated by the parties to this CONTRACT.
CONTRACTOR Commitments, Warranties and Representations:
Any written commitment received from CONTRACTOR concerning this CONTRACT shall be
binding upon CONTRACTOR, unless otherwise specifically provided herein with reference to
this paragraph. Failure of CONTRACTOR to fulfill such a commitment shall render
CONTRACTOR liable for damages to COUNTY. A commitment includes, but is not limited to,
any representation made prior to execution of this CONTRACT, whether or not incorporated
elsewhere herein by reference, as to performance of services or equipment, prices or options
for future acquisition to remain in effect for a fixed period, or warranties.
Professional Services Contract (rev 07/2025) Page 8
Defense and Indemnity Contract:
Indemnification by CONTRACTOR. To the fullest extent permitted by law, CONTRACTOR
agrees to indemnify, defend and hold COUNTY and its departments, elected and appointed
officials, employees, agents and volunteers, harmless from and against any and all claims,
damages, losses and expenses, including but not limited to court costs, attorney's fees and
alternative dispute resolution costs, for any personal injury, for any bodily injury, sickness,
disease or death and for any damage to or destruction of any property (including the loss of use
resulting there from) which 1) are caused in whole or in part by any act or omission, negligent or
otherwise, of the CONTRACTOR, its employees, agents or volunteers or CONTRACTOR's
subcontractors and their employees, agents or volunteers; or 2) are directly or indirectly arising
out of, resulting from, or in connection with performance of this CONTRACT; or 3) are based
upon CONTRACTOR’s or its subcontractors’ use of, presence upon or proximity to the property
of COUNTY. This indemnification obligation of CONTRACTOR shall not apply in the limited
circumstance where the claim, damage, loss or expense is caused by the sole negligence of
COUNTY. This indemnification obligation of the CONTRACTOR shall not be limited in any way
by the Washington State Industrial Insurance Act, RCW Title 51, or by application of any other
workmen's compensation act, disability benefit act or other employee benefit act, and the
CONTRACTOR hereby expressly waives any immunity afforded by such acts. The foregoing
indemnification obligations of the CONTRACTOR are a material inducement to COUNTY to
enter into this CONTRACT, are reflected in CONTRACTOR’s compensation, and have been
mutually negotiated by the parties.
Participation by County – No Waiver. COUNTY reserves the right, but not the obligation, to
participate in the defense of any claim, damages, losses or expenses and such participation
shall not constitute a waiver of CONTRACTOR’s indemnity obligations under this CONTRACT.
Survival of CONTRACTOR’s Indemnity Obligations. CONTRACTOR agrees all
CONTRACTOR’s indemnity obligations shall survive the completion, expiration or termination of
this CONTRACT.
Indemnity by Subcontractors. In the event the CONTRACTOR enters into subcontracts to the
extent allowed under this CONTRACT, CONTRACTOR's subcontractors shall indemnify
COUNTY on a basis equal to or exceeding CONTRACTOR’s indemnity obligations to COUNTY.
Compliance with Applicable Laws, Rules and Regulations:
This CONTRACT shall be subject to all laws, rules, and regulations of the United States of
America, the State of Washington, political subdivisions of the State of Washington and Mason
County. CONTRACTOR also agrees to comply with applicable Federal, State, County or
municipal standards for licensing, certification and operation of facilities and programs, and
accreditation and licensing of individuals.
Administration of Contract:
COUNTY hereby appoints, and CONTRACTOR hereby accepts, the Mason County Public
Health and Human Services Director and his or her designee, as COUNTY’s representative,
hereinafter referred to as the Administrative Officer, for the purposes of administering the
provisions of this CONTRACT, including COUNTY’s right to receive and act on all reports and
documents, and any auditing performed by the COUNTY related to this CONTRACT.
The Administrative Officer for purposes of this CONTRACT is:
Melissa Casey, Community Health Manager
Professional Services Contract (rev 07/2025) Page 9
Mason County Public Health & Human Services
415 N. 6th Street
Phone: 360-427-9670 Ext. 404
Fax: 360-427-7787
E-mail: mcasey@masoncountywa.gov
Financial Contact:
Casey Bingham, Finance Manager
Mason County Public Health & Human Services
415 N. 6th Street
Phone: 360-427-9670 Ext. 562
Fax: 360-427-7787
E-mail: caseyb@masoncountywa.gov
Notice:
Except as set forth elsewhere in the CONTRACT, for all purposes under this CONTRACT
except service of process, notice shall be given by CONTRACTOR to COUNTY’s Administrative
Officer under this CONTRACT. Notices and other communication may be conducted via e-mail,
U.S. mail, fax, hand-delivery or other generally accepted manner including delivery services.
Modifications:
Either party may request changes in the CONTRACT. Any and all agreed modifications, to be
valid and binding upon either party, shall be in writing and signed by both of the parties.
Termination for Default:
If CONTRACTOR defaults by failing to perform any of the obligations of the CONTRACT or
becomes insolvent or is declared bankrupt or commits any act of bankruptcy or insolvency or
makes an assignment for the benefit of creditors, COUNTY may, by depositing written notice to
CONTRACTOR in the U.S. mail, terminate the CONTRACT, and at COUNTY’s option, obtain
performance of the work elsewhere. If the CONTRACT is terminated for default,
CONTRACTOR shall not be entitled to receive any further payments under the CONTRACT
until all work called for has been fully performed. Any extra cost or damage to COUNTY
resulting from such default(s) shall be deducted from any money due or coming due to
CONTRACTOR. CONTRACTOR shall bear any extra expenses incurred by COUNTY in
completing the work, including all increased costs for completing the work, and all damage
sustained, or which may be sustained by COUNTY by reason of such default.
If a notice of termination for default has been issued and it is later determined for any reason
that CONTRACTOR was not in default, the rights and obligations of the parties shall be the
same as if the notice of termination had been issued pursuant to the Termination for Public
Convenience paragraph hereof.
Termination for Public Convenience:
COUNTY may terminate this CONTRACT in whole or in part whenever COUNTY determines, in
its sole discretion, that such termination is in the interests of COUNTY. Whenever the
CONTRACT is terminated in accordance with this paragraph, CONTRACTOR shall be entitled
to payment for actual work performed in compliance with Exhibit A Scope of Service and Exhibit
C Budget. An equitable adjustment in the CONTRACT price for partially completed items of
work will be made, but such adjustment shall not include provision for loss of anticipated profit
on deleted or uncompleted work. Termination of this CONTRACT by COUNTY at any time
Professional Services Contract (rev 07/2025) Page 10
during the term, whether for default or convenience, shall not constitute breach of CONTRACT
by COUNTY.
Termination for Reduced Funding:
COUNTY may terminate this CONTRACT in whole or in part should COUNTY determine, in its
sole discretion, that such termination is necessary due to a decrease in available project funding
including State and/or Federal grants. Whenever the CONTRACT is terminated in accordance
with this paragraph, the CONTRACTOR shall be entitled to payment for actual work performed
in compliance with Exhibit A Scope of Service and Exhibit C Budget.
Disputes:
1. Differences between the CONTRACTOR and COUNTY, arising under and by virtue of the
AGREEMENT shall be brought to the attention of COUNTY at the earliest possible time in
order that such matters may be settled or other appropriate action promptly taken. For
objections that are not made in the manner specified and within the time limits stated, the
records, orders, rulings, instructions, and decisions of the Administrative Officer shall be final
and conclusive.
2. The CONTRACTOR shall not be entitled to additional compensation which otherwise may
be payable, or to extension of time for (1) any act or failure to act by the Administrative
Officer of COUNTY, or (2) the happening of any event or occurrence, unless the
CONTRACTOR has given COUNTY a written Notice of Potential Claim within ten (10) days
of the commencement of the act, failure, or event giving rise to the claim, and before final
payment by COUNTY. The written Notice of Potential Claim shall set forth the reasons for
which the CONTRACTOR believes additional compensation or extension of time is due, the
nature of the cost involved, and insofar as possible, the amount of the potential claim.
CONTRACTOR shall keep full and complete daily records of the work performed, labor and
material used, and all costs and additional time claimed to be additional.
3. The CONTRACTOR shall not be entitled to claim any such additional compensation, or
extension of time, unless within thirty (30) days of the accomplishment of the portion of the
work from which the claim arose, and before final payment by COUNTY, the
CONTRACTOR has given COUNTY a detailed written statement of each element of cost or
other compensation requested and of all elements of additional time required, and copies of
any supporting documents evidencing the amount or the extension of time claimed to be
due.
Arbitration:
Other than claims for injunctive relief brought by a party hereto (which may be brought either in
court or pursuant to this arbitration provision), and consistent with the provisions hereinabove,
any claim, dispute or controversy between the parties under, arising out of, or related to this
CONTRACT or otherwise, including issues of specific performance, shall be determined by
arbitration in Shelton, Washington, under the applicable American Arbitration Association (AAA)
rules in effect on the date hereof, as modified by this CONTRACT. There shall be one arbitrator
selected by the parties within ten (10) days of the arbitration demand, or if not, by the AAA or
any other group having similar credentials. Any issue about whether a claim is covered by this
CONTRACT shall be determined by the arbitrator. The arbitrator shall apply substantive law
and may award injunctive relief, equitable relief (including specific performance), or any other
remedy available from a judge, including expenses, costs and attorney fees to the prevailing
party and pre-award interest, but shall not have the power to award punitive damages. The
decision of the arbitrator shall be final and binding and an order confirming the award or
judgment upon the award may be entered in any court having jurisdiction. The parties agree
that the decision of the arbitrator shall be the sole and exclusive remedy between them
Professional Services Contract (rev 07/2025) Page 11
regarding any dispute presented or pled before the arbitrator. At the request of either party
made not later than forty-five (45) days after the arbitration demand, the parties agree to submit
the dispute to nonbinding mediation, which shall not delay the arbitration hearing date; provided,
that either party may decline to mediate and proceed with arbitration.
Any arbitration proceeding commenced to enforce or interpret this CONTRACT shall be brought
within six (6) years after the initial occurrence giving rise to the claim, dispute or issue for which
arbitration is commenced, regardless of the date of discovery or whether the claim, dispute or
issue was continuing in nature. Claims, disputes or issues arising more than six (6) years prior
to a written request or demand for arbitration issued under this Agreement are not subject to
arbitration.
Venue and Choice of Law:
In the event that any litigation should arise concerning the construction or interpretation of any
of the terms of this CONTRACT, the venue of such action of litigation shall be in the courts of
the State of Washington and Mason County. Unless otherwise specified herein, this
CONTRACT shall be governed by the laws of Mason County and the State of Washington.
Severability:
If any term or condition of this CONTRACT or the application thereof to any person(s) or
circumstances is held invalid, such invalidity shall not affect other terms, conditions or
applications which can be given effect without the invalid term, condition or application. To this
end, the terms and conditions of this CONTRACT are declared severable.
Waiver:
Waiver of any breach or condition of this CONTRACT shall not be deemed a waiver of any prior
or subsequent breach. No term or condition of this CONTRACT shall be held to be waived,
modified or deleted except by an instrument, in writing, signed by the parties hereto. The failure
of COUNTY to insist upon strict performance of any of the covenants of this CONTRACT, or to
exercise any option herein conferred in any one or more instances, shall not be construed to be
a waiver or relinquishment of any such, or any other covenants or contracts, but the same shall
be and remain in full force and effect.
Order of Precedence:
A. Applicable federal, state, and county statutes, regulations, policies, and procedures
B. Funding source agreement(s) including attachments
C. Special Terms and Conditions
D. General Terms and Conditions
E. Exhibit A, Scope of Service
F. Exhibit B, Insurance Requirements
G. Exhibit C, Budget
Entire Contract:
This written CONTRACT, comprised of the writings signed or otherwise identified and attached
hereto, represents the entire CONTRACT between the parties and supersedes any prior oral
statements, discussions, or understandings between the parties.
Professional Services Contract (rev 07/2025) Page 12
EXHIBIT A
SCOPE OF SERVICE
Program: Northwest Resources II Social Opportunity Services (SOS)
Program Description:
Social Opportunity Services (SOS) is an intensive case management program that provides
recovery support services as well as care coordination to individuals that are experiencing
Substance Use Disorder and/or Mental Health issues and are subsequently navigating the local
criminal justice system, therapeutic courts, and re-entry programs. SOS works in partnership
with other peers, case managers, and local agencies working within the current Mason County
Behavioral Health Response System to better support individuals on their path to recovery, and
by doing so, contributes to a reduction in recidivism.
Program Deliverables:
• Provide care coordination for up to 200 households annually
• Provide care coordination and assistance for up to 100 people experiencing
homelessness at the time of intake annually
• Refer and/or help to enroll up to 75 people annually into SUD Inpatient treatment
• Refer and/or help to enroll up to 25 people annually into MAT treatment
• Refer and/or help to enroll up to 75 people into outpatient mental health treatment
• Refer and/or help to enroll up to 100 people into outpatient SUD treatment
• Coordinate sober and supportive housing with up to 50 people annually
• Work with the Mason County Therapeutic Court Program to provide case management,
peer support, and care coordination to active and potential participants
Reporting:
Submit electronic reports to Monte Arnold (marnold@masoncountywa.gov) by the 15th of each
month:
• Monthly Enrollment Report
• Monthly Financial Invoice
• Quarterly Summary Report
Professional Services Contract (rev 07/2025) Page 13
EXHIBIT B
INSURANCE REQUIREMENTS
Prior to the beginning of and throughout the duration of the Work, CONTRACTOR will maintain
insurance in conformance with the requirements set forth below. CONTRACTOR will use
existing coverage to comply with these requirements. If that existing coverage does not meet
the requirements set forth here, it will be amended to do so. CONTRACTOR acknowledges that
the insurance coverage and policy limits set forth in this section constitute the minimum amount
of coverage required. Any insurance proceeds in excess of the limits and coverage required in
this agreement and which is applicable to a given loss, will be available to COUNTY.
A. MINIMUM Insurance Requirements:
1. Commercial General Liability Insurance using Insurance Services Office “Commercial
General Liability” policy form CG 00 01, with an edition date prior to 2004, or the exact
equivalent. Coverage for an additional insured shall not be limited to its vicarious liability.
Defense costs must be paid in addition to limits. Limits shall be no less than $1,000,000 per
occurrence for all covered losses and no less than $2,000,000 general aggregate, for bodily
injury, personal injury, property damage, and products/completed operations, including
without limitation, blanket contractual liability.
2. Workers’ Compensation on a state-approved policy form providing statutory benefits as
required by law with employer’s liability limits for CONTRACTOR's, no less than $1,000,000
per accident for all covered losses.
3. Business Auto Coverage on ISO Business Auto Coverage form CA 00 01 including owned,
non-owned and hired autos, or the exact equivalent. Limits shall be no less than $1,000,000
per accident, combined single limit. If CONTRACTOR owns no vehicles, this requirement
may be satisfied by a non-owned auto endorsement to the general liability policy described
above. If CONTRACTOR or CONTRACTOR’s employees will use personal autos in any way
on this project, CONTRACTOR shall obtain evidence of personal auto liability coverage for
each such person.
4. Professional liability (errors & omissions) insurance. Consultant shall maintain professional
liability insurance that covers the Services to be performed in connection with this
Agreement, in the minimum amount of $1,000,000 per claim and in the aggregate. Any
policy inception date, continuity date, or retroactive date must be before the effective date of
this agreement and Consultant agrees to maintain continuous coverage through a period no
less than three years after completion of the services required by this agreement. Coverage
shall include acts, errors, or omissions arising from professional services, including housing
placement, case management, compliance reporting, and administration of grant funds.
5. Cyber Liability Coverage. CONTRACTOR shall maintain cyber liability insurance with limits
of not less than $1,000,000 per claim and $2,000,000 aggregate. Such coverage shall
include privacy liability, network security, breach response, notification, credit monitoring,
regulatory defense, and system restoration expenses related to the use and access of HMIS
and other client data.
Professional Services Contract (rev 07/2025) Page 14
6. Excess or Umbrella Liability Insurance (Over Primary) if used to meet limit requirements,
shall provide coverage at least as broad as specified for the underlying coverages. Such
policy or policies shall include as insureds those covered by the underlying policies,
including additional insureds. Coverage shall be “pay on behalf”, with defense costs payable
in addition to policy limits. There shall be no cross-liability exclusion precluding coverage for
claims or suits by one insured against another. Coverage shall be applicable to County for
injury to employees of Contractor, subcontractors or others involved in the Work. The scope
of coverage provided is subject to approval of County following receipt of proof of insurance
as required herein.
B. Certificate of Insurance:
A Certificate of Insurance naming COUNTY as the Certificate Holder must be provided to
COUNTY within five (5) days of CONTRACT execution.
C. Basic Stipulations:
1. CONTRACTOR agrees to endorse third party liability coverage required herein to include as
additional insureds COUNTY, its officials, employees and agents, using ISO endorsement
CG 20 10 with an edition date prior to 2004. CONTRACTOR also agrees to require all
contractors, subcontractors, and anyone else involved in this CONTRACT on behalf of the
CONTRACTOR (hereinafter “indemnifying parties”) to comply with these provisions.
2. CONTRACTOR agrees to waive rights of recovery against COUNTY regardless of the
applicability of any insurance proceeds, and to require all indemnifying parties to do
likewise.
3. All insurance coverage maintained or procured by CONTRACTOR or required of others by
CONTRACTOR pursuant to this CONTRACT shall be endorsed to delete the subrogation
condition as to COUNTY, or must specifically allow the named insured to waive subrogation
prior to a loss.
4. All coverage types and limits required are subject to approval, modification and additional
requirements by COUNTY. CONTRACTOR shall not make any reductions in scope or limits
of coverage that may affect COUNTY’s protection without COUNTY’s prior written consent.
5. CONTRACTOR agrees to provide evidence of the insurance required herein, satisfactory to
COUNTY, consisting of: a) certificate(s) of insurance evidencing all of the coverages
required and, b) an additional insured endorsement to CONTRACTOR’s general liability
policy using Insurance Services Office form CG 20 10 with an edition date prior to 2004.
CONTRACTOR agrees, upon request by COUNTY to provide complete, certified copies of
any policies required within 10 days of such request. COUNTY has the right, but not the
duty, to obtain any insurance it deems necessary to protect its interests. Any premium so
paid by COUNTY shall be charged to and promptly paid by CONTRACTOR or deducted
from sums due CONTRACTOR. Any actual or alleged failure on the part of COUNTY or any
Professional Services Contract (rev 07/2025) Page 15
other additional insured under these requirements to obtain proof of insurance required
under this CONTRACT in no way waives any right or remedy of COUNTY or any additional
insured, in this or in any other regard.
6. It is acknowledged by the parties of this CONTRACT that all insurance coverage required to
be provided by CONTRACTOR or indemnifying party, is intended to apply first and on a
primary non-contributing basis in relation to any other insurance or self-insurance available
to COUNTY.
7. CONTRACTOR agrees not to self-insure or to use any self-insured retentions on any portion
of the insurance required herein and further agrees that it will not allow any indemnifying
party to self- insure its obligations to COUNTY. If CONTRACTOR’s existing coverage
includes a self-insured retention, the self-insured retention must be declared to the
COUNTY. The COUNTY may review options with CONTRACTOR, which may include
reduction or elimination of the self-insured retention, substitution of other coverage, or other
solutions.
8. CONTRACTOR will renew the required coverage annually as long as COUNTY, or its
employees or agents face an exposure from operations of any type pursuant to this
CONTRACT. This obligation applies whether or not the CONTRACT is canceled or
terminated for any reason. Termination of this obligation is not effective until COUNTY
executes a written statement to that effect.
9. The limits of insurance as described above shall be considered as minimum requirements.
Should any coverage carried by CONTRACTOR or a subcontractor of any tier maintain
insurance with limits of liability that exceed the required limits or coverage that is broader
than as outlined above, those higher limits and broader coverage shall be deemed to apply
for the benefit of any person or organization included as an additional insured and those
limits shall become the required minimum limits of insurance in all Paragraphs and Sections
of this CONTRACT.
10. None of the policies required herein shall be in compliance with these requirements if they
include any limiting endorsement that has not been first submitted to COUNTY and
approved of in writing.
11. The requirements in this Exhibit supersede all other sections and provisions of this
CONTRACT to the extent that any other section or provision conflicts with or impairs the
provisions of this Exhibit.
12. Unless otherwise approved by COUNTY, insurance provided pursuant to these
requirements shall be by insurers authorized to do business in Washington and with a
minimum A.M. Best rating of A-:VII.
Professional Services Contract (rev 07/2025) Page 16
13. All insurance coverage and limits provided by CONTRACTOR and available or applicable to
this agreement are intended to apply to the full extent of the policies. Nothing contained in
this CONTRACT limits the application of such insurance coverage.
14. CONTRACTOR agrees to require insurers, to provide notice to COUNTY thirty (30) days
prior to cancellation of such liability coverage or of any material alteration or non-renewal of
any such coverage, other than for non-payment of premium. CONTRACTOR shall assure
that this provision also applies to any subcontractors, joint ventures or any other party
engaged by or on behalf of contractor in relation to this agreement. Certificate(s) are to
reflect that the issuer will provide thirty (30) days’ notice to COUNTY of any cancellation of
coverage.
15. COUNTY reserves the right at any time during the term of the CONTRACT to change the
amounts and types of insurance required by giving the CONTRACTOR ninety (90) days
advance written notice of such change. If such change results in substantial additional cost
to the CONTRACTOR, the COUNTY and CONTRACTOR may renegotiate
CONTRACTOR’s compensation.
16. Requirements of specific coverage features are not intended as limitation on other
requirements or as waiver of any coverage normally provided by any given policy. Specific
reference to a coverage feature is for purposes of clarification only as it pertains to a given
issue and is not intended by any party or insured to be all-inclusive.
17. CONTRACTOR agrees to provide immediate notice to COUNTY of any claim or loss against
CONTRACTOR arising out of the work performed under this agreement. COUNTY assumes
no obligation or liability by such notice, but has the right (but not the duty) to monitor the
handling of any such claim or claims if they are likely to involve COUNTY.
Professional Services Contract (rev 07/2025) Page 17
EXHIBIT C
BUDGET
Submit monthly invoices electronically to Monte Arnold (marnold@masoncountywa.gov) by the
15th of each month for reimbursement of allowable costs.
Budget Category Amount Comment
Staff Wages $58,240 1.0 FTE case manager
Staff Benefits $18,870
Client Supports $3,770
$102,000
$1,500
Mileage reimbursement
Client rental assistance (40 clients x $850 x 3
months)
Client incidentals (clothing, gas, vouchers, etc.)
Administration $17,000 Administration, supervision, rent, I.T., phone
services, supplies
Maximum Contract Total $201,380
Payment:
In the event State, Federal, or local funding changes, the COUNTY reserves the right to amend
the payment terms and the amount awarded in this contract. Approved invoices will be
disbursed according to the vendor payment schedule of the County Auditor’s Office. Refer to the
Billing Procedures and Payment clause of this contract for additional information.
All COUNTY-provided templates must be used and not modified without the county's written
permission. The COUNTY can change the reporting requirements by notifying the
CONTRACTOR.
Payment will be considered timely within 30 days of receipt of invoice.
Professional Services Contract (rev 07/2025) Page 2
Special Terms and Conditions
CONTRACTOR agrees to the following: The award of funds does not guarantee that the
CONTRACTOR will receive funding if special conditions are not met. The following documents
are requirements and must be received within 30 days of the date of execution for the
CONTRACTOR to submit an invoice and receive funding. If the agency has provided these
documents under a previous contract, only updated documents need to be provided. For
tracking purposes, please notify COUNTY on each item stating “no updates” if this is the case.
1. CONTRACT REQUIREMENTS to receive funding:
a. Vendor Payment Form
b. Certificate of Insurance (see Exhibit B Insurance Requirements)
Funding Source: Treatment Sales Tax (RCW 82.14.460)
General Terms and Conditions
Scope of Service:
CONTRACTOR agrees to provide COUNTY the services and any materials as set forth as
identified in “Exhibit A Scope of Service,” during the CONTRACT period. In the event that
CONTRACTOR expends the total award specified in “Exhibit C Budget” before the end of the
CONTRACT duration, CONTRACTOR remains liable to provide COUNTY the services as
identified in “Exhibit A Scope of Service.” No material, labor or facilities will be furnished by
COUNTY, unless otherwise provided for in the CONTRACT.
Term:
Services provided by CONTRACTOR prior to or after the term of this CONTRACT shall be
performed at the expense of CONTRACTOR and are not compensable under this CONTRACT
unless both parties hereto agree to such provision in writing. The term of this CONTRACT may
be extended by mutual consent of the parties, provided, however, that the CONTRACT is in
writing and signed by both parties.
Amendments and Extension:
This CONTRACT may be amended by mutual agreement of the parties. Such an amendment
shall not be binding unless they are in writing and signed by personnel authorized to bind each
of the parties.
The duration of this CONTRACT may be extended by mutual written consent of the parties, for
a period of up to one year, and for a total of no longer than three years.
Independent Contractor:
The CONTRACTOR shall furnish CONTRACTOR's services as an independent contractor, and
nothing herein contained shall be construed to create a relationship of employer-employee. All
payments made hereunder and all services performed shall be made and performed pursuant to
this CONTRACT by the CONTRACTOR as an independent contractor.
CONTRACTOR acknowledges that the entire compensation for this CONTRACT is specified in
Exhibit C Budget and the CONTRACTOR is not entitled to any benefits including, but not limited
to: vacation pay, holiday pay, sick leave pay, medical, dental, or other insurance benefits, or any
Professional Services Contract (rev 07/2025) Page 3
other rights or privileges afforded to employees of COUNTY. The CONTRACTOR represents
that he/she/it maintains a separate place of business, serves clients other than COUNTY, will
report all income and expense accrued under this CONTRACT to the Internal Revenue Service,
and has a tax account with the State of Washington Department of Revenue for payment of all
sales and use and Business and Occupation taxes collected by the State of Washington.
CONTRACTOR will defend, indemnify and hold harmless COUNTY, its officers, agents or
employees from any loss or expense, including, but not limited to, settlements, judgments,
setoffs, attorneys' fees or costs incurred by reason of claims or demands because of breach of
the provisions of this paragraph.
Taxes:
CONTRACTOR understands and acknowledges that COUNTY will not withhold Federal or
State income taxes. Where required by State or Federal law, the CONTRACTOR authorizes
COUNTY to withhold for any taxes other than income taxes (i.e., Medicare). All compensation
received by the CONTRACTOR will be reported to the Internal Revenue Service at the end of
the calendar year in accordance with the applicable IRS regulations. It is the responsibility of
the CONTRACTOR to make the necessary estimated tax payments throughout the year, if any,
and the CONTRACTOR is solely liable for any tax obligation arising from the CONTRACTOR's
performance of this CONTRACT. The CONTRACTOR hereby agrees to indemnify COUNTY
against any demand to pay taxes arising from the CONTRACTOR's failure to pay taxes on
compensation earned pursuant to this CONTRACT.
COUNTY will pay sales and use taxes imposed on goods or services acquired hereunder as
required by law. The CONTRACTOR must pay all other taxes, including, but not limited to,
Business and Occupation Tax, taxes based on the CONTRACTOR's gross or net income, or
personal property to which COUNTY does not hold title. COUNTY is exempt from Federal
Excise Tax.
No Guarantee of Employment:
The performance of all or part of this CONTRACT by the CONTRACTOR shall not operate to
vest any employment rights whatsoever and shall not be deemed to guarantee any employment
of CONTRACTOR or any employee of CONTRACTOR or any sub-contractor or any employee
of any sub-contractor by COUNTY at the present time or in the future.
Accounting and Payment for CONTRACTOR Services:
Payment to the CONTRACTOR for services rendered under this CONTRACT shall be as set
forth in “Exhibit C Budget.” Where Exhibit C requires payments by the COUNTY, payment shall
be based upon written claims supported, unless otherwise provided in Exhibit C, by
documentation of units of work actually performed and amounts earned, including, where
appropriate, the actual number of days worked each month, total number of hours for the
month, and the total dollar payment requested, so as to comply with municipal auditing
requirements. Acceptable invoices will be processed within 30 days of receipt.
Unless specifically stated in Exhibit C or approved in writing in advance by the official executing
this CONTRACT for COUNTY or his or her designee (hereinafter referred to as the
"Administrative Officer"), COUNTY will not reimburse the CONTRACTOR for any costs or
expenses incurred by the CONTRACTOR in the performance of this CONTRACT. Where
required, COUNTY shall, upon receipt of appropriate documentation, compensate the
CONTRACTOR, no more often than monthly, in accordance with COUNTY’s customary
procedures, pursuant to the fee schedule set forth in Exhibit C.
Professional Services Contract (rev 07/2025) Page 4
Withholding Payment:
In the event the CONTRACTOR has failed to perform any obligation under this CONTRACT
within the times set forth in this CONTRACT, then COUNTY may, upon written notice, withhold
from amounts otherwise due and payable to CONTRACTOR, without penalty, until such failure
to perform is cured or otherwise adjudicated. Withholding under this clause shall not be
deemed a breach entitling CONTRACTOR to termination or damages, provided that COUNTY
promptly gives notice in writing to the CONTRACTOR of the nature of the default or failure to
perform, and in no case more than ten (10) days after it determines to withhold amounts
otherwise due. A determination of the Administrative Officer set forth in a notice to the
CONTRACTOR of the action required and/or the amount required to cure any alleged failure to
perform shall be deemed conclusive, except to the extent that the CONTRACTOR acts within
the times and in strict accord with the provisions of the Disputes clause of this CONTRACT.
COUNTY may act in accordance with any determination of the Administrative Officer which has
become conclusive under this clause, without prejudice to any other remedy under the
CONTRACT, to take all or any of the following actions: (1) cure any failure or default, (2) to pay
any amount so required to be paid and to charge the same to the account of the
CONTRACTOR, (3) to set off any amount so paid or incurred from amounts due or to become
due the CONTRACTOR. In the event the CONTRACTOR obtains relief upon a claim under the
Disputes clause, no penalty or damages shall accrue to CONTRACTOR by reason of good faith
withholding by COUNTY under this clause.
Billing Procedures and Payment:
The funding awarded may only be used for eligible activities and expenses. COUNTY will pay
CONTRACTOR upon acceptance of services provided and receipt of properly completed
invoices, which shall be submitted to the COUNTY representative not more often than monthly.
Exceptions to the single billing per month (or quarterly) can be made by the COUNTY on a
case-by-case basis. The CONTRACTOR shall only be paid as a reimbursement of allowable
costs incurred during each invoice period, according to the terms provided in Exhibit A, if the
CONTRACTOR performs the services and submits all reporting to a satisfactory level. The
COUNTY may, in its sole discretion, withhold payments claimed by the CONTRACTOR for
services rendered if the CONTRACTOR fails to satisfactorily comply with any term or condition
of this CONTRACT. No payments in advance or in anticipation of services or supplies to be
provided under this CONTRACT shall be made by the COUNTY. No payment shall be made for
any work performed by the CONTRACTOR, except for work identified and set forth in this
CONTRACT. Unless otherwise provided for in this CONTRACT or any exhibits hereto, the
CONTRACTOR will not be paid for any billings or invoices presented for costs incurred prior to
the contract start date or after December 31, 2026. The CONTRACTOR is responsible for any
audit exceptions or disallowable costs incurred by its own organization or that of its
subcontractors.
Fraud and Other Loss Reporting:
CONTRACTOR shall report in writing all known or suspected fraud or other loss of any funds or
other property furnished under this CONTRACT immediately or as soon as practicable. All
cases reported to law enforcement must be tracked and follow the fraud guidance in the
guidelines.
Labor Standards:
CONTRACTOR agrees to comply with all applicable state and federal requirements, including
but not limited to those pertaining to payment of wages and working conditions, in accordance
with RCW 39.12.040, the Prevailing Wage Act; the Americans with Disabilities Act of 1990; the
Davis-Bacon Act; and the Contract Work Hours and Safety Standards Act providing for weekly
Professional Services Contract (rev 07/2025) Page 5
payment of prevailing wages, minimum overtime pay, and providing that no laborer or mechanic
shall be required to work in surroundings or under conditions which are unsanitary, hazardous,
or dangerous to health and safety as determined by regulations promulgated by the Federal
Secretary of Labor and/or the State of Washington.
Assignment and Subcontracting:
The performance of all activities contemplated by this CONTRACT shall be accomplished by
CONTRACTOR. No portion of this CONTRACT may be assigned or subcontracted to any other
individual, firm or entity without the express and prior written approval of COUNTY. If
subcontracting is approved, the CONTRACTOR is responsible to COUNTY should the
subcontractor fail to comply with any applicable term or condition of this contract.
CONTRACTOR shall audit and monitor the activities of the subcontractor during the contract
term to assure fiscal conditions and performance metrics are met. COUNTY will be included on
any audit or monitoring activities and reports.
Conflict of Interest:
If at any time prior to commencement of, or during the term of this CONTRACT, CONTRACTOR
or any of its employees involved in the performance of this CONTRACT shall have or develop
an interest in the subject matter of this CONTRACT that is potentially in conflict with the
COUNTY’s interest, then CONTRACTOR shall immediately notify COUNTY of the same. The
notification of COUNTY shall be made with sufficient specificity to enable COUNTY to make an
informed judgment as to whether or not COUNTY’s interest may be compromised in any
manner by the existence of the conflict, actual or potential. Thereafter, COUNTY may require
CONTRACTOR to take reasonable steps to remove the conflict of interest. COUNTY may also
terminate this CONTRACT according to the provisions herein for termination.
Non-Discrimination in Employment:
COUNTY’s policy is to provide equal opportunity in all terms, conditions and privileges of
employment for all qualified applicants and employees without regard to race, color, creed,
religion, national origin, sex, sexual orientation, age, marital status, disability, or veteran status.
CONTRACTOR shall comply with all laws prohibiting discrimination against any employee or
applicant for employment on the grounds of race, color, creed, religion, national origin, sex,
sexual orientation, age, marital status, disability, or veteran status, except where such
constitutes a bona fide occupational qualification.
Furthermore, in those cases in which CONTRACTOR is governed by such laws,
CONTRACTOR shall take affirmative action to insure that applicants are employed, and treated
during employment, without regard to their race, color, creed, religion, national origin, sex, age,
marital status, sexual orientation, disability, or veteran status, except where such constitutes a
bona fide occupational qualification. Such action shall include, but not be limited to: advertising,
hiring, promotions, layoffs or terminations, rate of pay or other forms of compensation benefits,
selection for training including apprenticeship, and participation in recreational and educational
activities. In all solicitations or advertisements for employees placed by them or on their behalf,
CONTRACTOR shall state that all qualified applicants will receive consideration for employment
without regard to race, color, religion, sex or national origin.
The foregoing provisions shall also be binding upon any sub-contractor, provided that the
foregoing provision shall not apply to contracts or sub-contractors for standard commercial
supplies or raw materials, or to sole proprietorships with no employees.
Non-Discrimination in Client Services:
Professional Services Contract (rev 07/2025) Page 6
CONTRACTOR shall not discriminate on the grounds of race, color, creed, religion, national
origin, sex, age, marital status, sexual orientation, disability, or veteran status; or deny an
individual or business any service or benefits under this CONTRACT; or subject an individual or
business to segregation or separate treatment in any manner related to his/her/its receipt any
service or services or other benefits provided under this CONTRACT; or deny an individual or
business an opportunity to participate in any program provided by this CONTRACT.
Waiver of Noncompetition:
CONTRACTOR irrevocably waives any existing rights which it may have, by contract or
otherwise, to require another person or corporation to refrain from submitting a proposal to or
performing work or providing supplies to COUNTY, and CONTRACTOR further promises that it
will not in the future, directly or indirectly, induce or solicit any person or corporation to refrain
from submitting a bid or proposal to or from performing work or providing supplies to COUNTY.
Debarment Certification:
The CONTRACTOR, by signature to this contract, certifies that the CONTRACTOR is not
presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily
excluded from participating in this contract by any Federal department or agency.
Work Product:
CONTRACTOR will provide COUNTY with all work product including; plans, data reports, prior
to the release of the final payment for services.
Patent/Copyright Infringement:
CONTRACTOR will defend and indemnify COUNTY from any claimed action, cause or demand
brought against COUNTY, to the extent such action is based on the claim that information
supplied by the CONTRACTOR infringes any patent or copyright. CONTRACTOR will pay
those costs and damages attributable to any such claims that are finally awarded against
COUNTY in any action. Such defense and payments are conditioned upon the following:
A. CONTRACTOR shall be notified promptly in writing by COUNTY of any notice of such claim.
B. CONTRACTOR shall have the right, hereunder, at its option and expense, to obtain for
COUNTY the right to continue using the information, in the event such claim of infringement, is
made, provided no reduction in performance or loss results to COUNTY.
Confidentiality:
CONTRACTOR, its employees, sub-contractors, and their employees shall maintain the
confidentiality of all information provided by COUNTY or acquired by CONTRACTOR in
performance of this CONTRACT, except upon the prior written consent of COUNTY or an order
entered by a court after having acquired jurisdiction over COUNTY. CONTRACTOR shall
immediately give to COUNTY notice of any judicial proceeding seeking disclosure of such
information. CONTRACTOR shall indemnify and hold harmless COUNTY, its officials, agents
or employees from all loss or expense, including, but not limited to, settlements, judgments,
setoffs, attorneys' fees and costs resulting from CONTRACTOR's breach of this provision.
Right to Review:
This CONTRACT is subject to review by any Federal, State or COUNTY auditor. COUNTY or
its designee shall have the right to review and monitor the financial and service components of
this program by whatever means are deemed expedient by the Administrative Officer or by
COUNTY's Auditor’s Office. Such review may occur with or without notice and may include, but
is not limited to, on-site inspection by COUNTY agents or employees, inspection of all records
or other materials which COUNTY deems pertinent to the CONTRACT and its performance, and
Professional Services Contract (rev 07/2025) Page 7
any and all communications with or evaluations by service recipients under this CONTRACT.
CONTRACTOR shall preserve and maintain all financial records and records relating to the
performance of work under this CONTRACT for six (6) years after CONTRACT termination, and
shall make them available for such review, within Mason County, State of Washington, upon
request. CONTRACTOR also agrees to notify the Administrative Officer in advance of any
inspections, audits, or program review by any individual, agency, or governmental unit whose
purpose is to review the services provided within the terms of this CONTRACT. If no advance
notice is given to CONTRACTOR, then CONTRACTOR agrees to notify the Administrative
Officer as soon as it is practical.
Records Maintenance:
CONTRACTOR agrees to keep records in an easily read form sufficient to account for all
receipts and expenditures of contract funds. These records, as well as supporting
documentation, will be archived by the CONTRACTOR’S office for at least six (6) years after the
end of the contract. CONTRACTOR agrees to make such books, records, and supporting
documentation available to the COUNTY for inspection when requested.
Reporting and Other Contract Requirements:
CONTRACTOR agrees to submit program and expense reports, as well as perform all other
requirements outlined in “Exhibit A Scope of Service,” on or before the dates indicated therein.
The COUNTY reserves the right to aggregate, disaggregate, analyze, reproduce, and/or
disseminate the data provided in program reports, financial activity reports, or any other reports
submitted to the COUNTY with respect to the program.
Insurance Requirements:
At a minimum, CONTRACTOR shall provide insurance that meets or exceeds the requirements
detailed in "Exhibit B Insurance Requirements."
Insurance as a Condition of Payment:
Payments due to CONTRACTOR under this CONTRACT are expressly conditioned upon the
CONTRACTOR’s strict compliance with all insurance requirements under this CONTRACT.
Payment to CONTRACTOR shall be suspended in the event of non-compliance. Upon receipt
of evidence of full compliance, payments not otherwise subject to withholding or set-off will be
released to CONTRACTOR.
Industrial Insurance Waiver:
With respect to the performance of this CONTRACT and as to claims against COUNTY, its
officers, agents and employees, CONTRACTOR expressly waives its immunity under Title 51 of
the Revised Code of Washington, the Industrial Insurance Act, for injuries to its employees and
agrees that the obligations to indemnify, defend and hold harmless provided in this CONTRACT
extend to any claim brought by or on behalf of any employee of CONTRACTOR. This waiver is
mutually negotiated by the parties to this CONTRACT.
CONTRACTOR Commitments, Warranties and Representations:
Any written commitment received from CONTRACTOR concerning this CONTRACT shall be
binding upon CONTRACTOR, unless otherwise specifically provided herein with reference to
this paragraph. Failure of CONTRACTOR to fulfill such a commitment shall render
CONTRACTOR liable for damages to COUNTY. A commitment includes, but is not limited to,
any representation made prior to execution of this CONTRACT, whether or not incorporated
elsewhere herein by reference, as to performance of services or equipment, prices or options
for future acquisition to remain in effect for a fixed period, or warranties.
Professional Services Contract (rev 07/2025) Page 8
Defense and Indemnity Contract:
Indemnification by CONTRACTOR. To the fullest extent permitted by law, CONTRACTOR
agrees to indemnify, defend and hold COUNTY and its departments, elected and appointed
officials, employees, agents and volunteers, harmless from and against any and all claims,
damages, losses and expenses, including but not limited to court costs, attorney's fees and
alternative dispute resolution costs, for any personal injury, for any bodily injury, sickness,
disease or death and for any damage to or destruction of any property (including the loss of use
resulting there from) which 1) are caused in whole or in part by any act or omission, negligent or
otherwise, of the CONTRACTOR, its employees, agents or volunteers or CONTRACTOR's
subcontractors and their employees, agents or volunteers; or 2) are directly or indirectly arising
out of, resulting from, or in connection with performance of this CONTRACT; or 3) are based
upon CONTRACTOR’s or its subcontractors’ use of, presence upon or proximity to the property
of COUNTY. This indemnification obligation of CONTRACTOR shall not apply in the limited
circumstance where the claim, damage, loss or expense is caused by the sole negligence of
COUNTY. This indemnification obligation of the CONTRACTOR shall not be limited in any way
by the Washington State Industrial Insurance Act, RCW Title 51, or by application of any other
workmen's compensation act, disability benefit act or other employee benefit act, and the
CONTRACTOR hereby expressly waives any immunity afforded by such acts. The foregoing
indemnification obligations of the CONTRACTOR are a material inducement to COUNTY to
enter into this CONTRACT, are reflected in CONTRACTOR’s compensation, and have been
mutually negotiated by the parties.
Participation by County – No Waiver. COUNTY reserves the right, but not the obligation, to
participate in the defense of any claim, damages, losses or expenses and such participation
shall not constitute a waiver of CONTRACTOR’s indemnity obligations under this CONTRACT.
Survival of CONTRACTOR’s Indemnity Obligations. CONTRACTOR agrees all
CONTRACTOR’s indemnity obligations shall survive the completion, expiration or termination of
this CONTRACT.
Indemnity by Subcontractors. In the event the CONTRACTOR enters into subcontracts to the
extent allowed under this CONTRACT, CONTRACTOR's subcontractors shall indemnify
COUNTY on a basis equal to or exceeding CONTRACTOR’s indemnity obligations to COUNTY.
Compliance with Applicable Laws, Rules and Regulations:
This CONTRACT shall be subject to all laws, rules, and regulations of the United States of
America, the State of Washington, political subdivisions of the State of Washington and Mason
County. CONTRACTOR also agrees to comply with applicable Federal, State, County or
municipal standards for licensing, certification and operation of facilities and programs, and
accreditation and licensing of individuals.
Administration of Contract:
COUNTY hereby appoints, and CONTRACTOR hereby accepts, the Mason County Public
Health and Human Services Director and his or her designee, as COUNTY’s representative,
hereinafter referred to as the Administrative Officer, for the purposes of administering the
provisions of this CONTRACT, including COUNTY’s right to receive and act on all reports and
documents, and any auditing performed by the COUNTY related to this CONTRACT.
The Administrative Officer for purposes of this CONTRACT is:
Melissa Casey, Community Health Manager
Professional Services Contract (rev 07/2025) Page 9
Mason County Public Health & Human Services
415 N. 6th Street
Phone: 360-427-9670 Ext. 404
Fax: 360-427-7787
E-mail: mcasey@masoncountywa.gov
Financial Contact:
Casey Bingham, Finance Manager
Mason County Public Health & Human Services
415 N. 6th Street
Phone: 360-427-9670 Ext. 562
Fax: 360-427-7787
E-mail: caseyb@masoncountywa.gov
Notice:
Except as set forth elsewhere in the CONTRACT, for all purposes under this CONTRACT
except service of process, notice shall be given by CONTRACTOR to COUNTY’s Administrative
Officer under this CONTRACT. Notices and other communication may be conducted via e-mail,
U.S. mail, fax, hand-delivery or other generally accepted manner including delivery services.
Modifications:
Either party may request changes in the CONTRACT. Any and all agreed modifications, to be
valid and binding upon either party, shall be in writing and signed by both of the parties.
Termination for Default:
If CONTRACTOR defaults by failing to perform any of the obligations of the CONTRACT or
becomes insolvent or is declared bankrupt or commits any act of bankruptcy or insolvency or
makes an assignment for the benefit of creditors, COUNTY may, by depositing written notice to
CONTRACTOR in the U.S. mail, terminate the CONTRACT, and at COUNTY’s option, obtain
performance of the work elsewhere. If the CONTRACT is terminated for default,
CONTRACTOR shall not be entitled to receive any further payments under the CONTRACT
until all work called for has been fully performed. Any extra cost or damage to COUNTY
resulting from such default(s) shall be deducted from any money due or coming due to
CONTRACTOR. CONTRACTOR shall bear any extra expenses incurred by COUNTY in
completing the work, including all increased costs for completing the work, and all damage
sustained, or which may be sustained by COUNTY by reason of such default.
If a notice of termination for default has been issued and it is later determined for any reason
that CONTRACTOR was not in default, the rights and obligations of the parties shall be the
same as if the notice of termination had been issued pursuant to the Termination for Public
Convenience paragraph hereof.
Termination for Public Convenience:
COUNTY may terminate this CONTRACT in whole or in part whenever COUNTY determines, in
its sole discretion, that such termination is in the interests of COUNTY. Whenever the
CONTRACT is terminated in accordance with this paragraph, CONTRACTOR shall be entitled
to payment for actual work performed in compliance with Exhibit A Scope of Service and Exhibit
C Budget. An equitable adjustment in the CONTRACT price for partially completed items of
work will be made, but such adjustment shall not include provision for loss of anticipated profit
on deleted or uncompleted work. Termination of this CONTRACT by COUNTY at any time
Professional Services Contract (rev 07/2025) Page 10
during the term, whether for default or convenience, shall not constitute breach of CONTRACT
by COUNTY.
Termination for Reduced Funding:
COUNTY may terminate this CONTRACT in whole or in part should COUNTY determine, in its
sole discretion, that such termination is necessary due to a decrease in available project funding
including State and/or Federal grants. Whenever the CONTRACT is terminated in accordance
with this paragraph, the CONTRACTOR shall be entitled to payment for actual work performed
in compliance with Exhibit A Scope of Service and Exhibit C Budget.
Disputes:
1. Differences between the CONTRACTOR and COUNTY, arising under and by virtue of the
AGREEMENT shall be brought to the attention of COUNTY at the earliest possible time in
order that such matters may be settled or other appropriate action promptly taken. For
objections that are not made in the manner specified and within the time limits stated, the
records, orders, rulings, instructions, and decisions of the Administrative Officer shall be final
and conclusive.
2. The CONTRACTOR shall not be entitled to additional compensation which otherwise may
be payable, or to extension of time for (1) any act or failure to act by the Administrative
Officer of COUNTY, or (2) the happening of any event or occurrence, unless the
CONTRACTOR has given COUNTY a written Notice of Potential Claim within ten (10) days
of the commencement of the act, failure, or event giving rise to the claim, and before final
payment by COUNTY. The written Notice of Potential Claim shall set forth the reasons for
which the CONTRACTOR believes additional compensation or extension of time is due, the
nature of the cost involved, and insofar as possible, the amount of the potential claim.
CONTRACTOR shall keep full and complete daily records of the work performed, labor and
material used, and all costs and additional time claimed to be additional.
3. The CONTRACTOR shall not be entitled to claim any such additional compensation, or
extension of time, unless within thirty (30) days of the accomplishment of the portion of the
work from which the claim arose, and before final payment by COUNTY, the
CONTRACTOR has given COUNTY a detailed written statement of each element of cost or
other compensation requested and of all elements of additional time required, and copies of
any supporting documents evidencing the amount or the extension of time claimed to be
due.
Arbitration:
Other than claims for injunctive relief brought by a party hereto (which may be brought either in
court or pursuant to this arbitration provision), and consistent with the provisions hereinabove,
any claim, dispute or controversy between the parties under, arising out of, or related to this
CONTRACT or otherwise, including issues of specific performance, shall be determined by
arbitration in Shelton, Washington, under the applicable American Arbitration Association (AAA)
rules in effect on the date hereof, as modified by this CONTRACT. There shall be one arbitrator
selected by the parties within ten (10) days of the arbitration demand, or if not, by the AAA or
any other group having similar credentials. Any issue about whether a claim is covered by this
CONTRACT shall be determined by the arbitrator. The arbitrator shall apply substantive law
and may award injunctive relief, equitable relief (including specific performance), or any other
remedy available from a judge, including expenses, costs and attorney fees to the prevailing
party and pre-award interest, but shall not have the power to award punitive damages. The
decision of the arbitrator shall be final and binding and an order confirming the award or
judgment upon the award may be entered in any court having jurisdiction. The parties agree
that the decision of the arbitrator shall be the sole and exclusive remedy between them
Professional Services Contract (rev 07/2025) Page 11
regarding any dispute presented or pled before the arbitrator. At the request of either party
made not later than forty-five (45) days after the arbitration demand, the parties agree to submit
the dispute to nonbinding mediation, which shall not delay the arbitration hearing date; provided,
that either party may decline to mediate and proceed with arbitration.
Any arbitration proceeding commenced to enforce or interpret this CONTRACT shall be brought
within six (6) years after the initial occurrence giving rise to the claim, dispute or issue for which
arbitration is commenced, regardless of the date of discovery or whether the claim, dispute or
issue was continuing in nature. Claims, disputes or issues arising more than six (6) years prior
to a written request or demand for arbitration issued under this Agreement are not subject to
arbitration.
Venue and Choice of Law:
In the event that any litigation should arise concerning the construction or interpretation of any
of the terms of this CONTRACT, the venue of such action of litigation shall be in the courts of
the State of Washington and Mason County. Unless otherwise specified herein, this
CONTRACT shall be governed by the laws of Mason County and the State of Washington.
Severability:
If any term or condition of this CONTRACT or the application thereof to any person(s) or
circumstances is held invalid, such invalidity shall not affect other terms, conditions or
applications which can be given effect without the invalid term, condition or application. To this
end, the terms and conditions of this CONTRACT are declared severable.
Waiver:
Waiver of any breach or condition of this CONTRACT shall not be deemed a waiver of any prior
or subsequent breach. No term or condition of this CONTRACT shall be held to be waived,
modified or deleted except by an instrument, in writing, signed by the parties hereto. The failure
of COUNTY to insist upon strict performance of any of the covenants of this CONTRACT, or to
exercise any option herein conferred in any one or more instances, shall not be construed to be
a waiver or relinquishment of any such, or any other covenants or contracts, but the same shall
be and remain in full force and effect.
Order of Precedence:
A. Applicable federal, state, and county statutes, regulations, policies, and procedures
B. Funding source agreement(s) including attachments
C. Special Terms and Conditions
D. General Terms and Conditions
E. Exhibit A, Scope of Service
F. Exhibit B, Insurance Requirements
G. Exhibit C, Budget
Entire Contract:
This written CONTRACT, comprised of the writings signed or otherwise identified and attached
hereto, represents the entire CONTRACT between the parties and supersedes any prior oral
statements, discussions, or understandings between the parties.
Professional Services Contract (rev 07/2025) Page 12
EXHIBIT A
SCOPE OF SERVICE
Program: Law Enforcement Co-Responder Program
Program Description:
Olympic Health and Recovery Services will partner with the Mason County Sheriff’s Office
(MCSO) to provide co-responder services to engage with individuals experiencing behavioral
health crises that do not rise to the level of need for incarceration. CONTRACTOR will respond
with MCSO to identified behavioral health crisis situations and intervene to connect individuals
to resources and services to mitigate future crises.
Services include identification and screening of individuals with behavioral health and social
service needs, referrals and connection to behavioral health treatment and social service
resources, assistance in obtaining basic resources, outreach and support to individuals seen on
a recurring basis, short term case management, and coordination of service delivery.
A. CONTRACTOR will recruit, hire, and maintain four staff positions, two Crisis Clinicians
and two Peer Specialists, with duties, functions, and qualifications as described below:
a. Job Title: Crisis Clinician (BA)
b. Job Title: Peer Specialists – Crisis
c. All positions are maintained by Olympic Health & Recovery Services
Program Expectations:
A. CONTRACTOR will cultivate contacts and establish and maintain positive, effective,
collaborative working relationships with Mason County Sheriff’s Office personnel, other
law enforcement agencies, emergency medical response agencies, court systems,
community leaders, Mason County Public Health & Human Services, federal, state,
regional and local agencies, homeless shelters, area community service and faith-based
groups, staff of state and local hospitals and health providers in an effort to care for and
assist individuals with chronic behavioral health disorders and in need of social services.
• Develop a network of working relationships with, Designated Crisis Responders
(DCR), Mason County Jail, behavioral health treatment providers, emergency
housing providers, and other social services providers.
• Serve as a liaison with other County departments, divisions, outside agencies,
and the community. Participate in systems planning, including representation on
various committees.
• Establish and maintain a rapport with the population served.
• Provide information, consultation, and referral.
• Respond to requests for information about available services for individuals who
are homeless, individuals with behavioral health disorders, and those with other
human and social service needs. Make referrals to appropriate service providers
and coordinate service delivery.
• Assist the target population served with obtaining basic resources such as
shelter, food, medical services, behavioral health treatment, jobs and other social
and human services as needed.
• Develop and maintain a housing resource list.
Professional Services Contract (rev 07/2025) Page 13
• Assist with relocations.
• Provide outreach, engagement and liaison support to those people that are seen
on a recurring basis which may require short term intensive case management.
Facilitate services for high-need individuals across all involved systems of care.
• Monitor contact behaviors and progress, provide assistance toward attaining pre-
determined goals, and schedule appointments.
• Promote best practices in treatment approaches, support systems, and
interventions. Meet with and interview contacts, families, and other care
providers to assess needs and eligibility of services. Advocate needs of contacts
within and outside system; liaise between contact, caregivers, and service
providers. Provide client-level and system-wide troubleshooting and advocacy.
• Follow-up with identified individuals in an effort to bridge gaps between police
and/or emergency medical contacts and social service providers.
• Consult with other agency professionals on difficult cases.
• Develop and recommend procedures for identifying and screening people with
social service needs.
• Establish and administer maps of camp locations for service providers and the
Mason County Sheriff’s Office.
• Study and analyze program participation. Prepare recommendations and a yearly
report for improvement of existing and development of new programs. Review
statistical data and identify future trends. Collect and prepare data for status
reports and a monthly outcome summary.
• Prepare memos, correspondence, records and reports related to social services
activities.
• Develop, recommend, plan, initiate and organize programs, policies, procedure
and projects that will assist in efficiently addressing the human and social service
needs of the target population served within the Mason County community.
• Provide training to officers on social service resources.
• Manage limited resources to maximize efficiencies and effectiveness of services
provided.
• Facilitate transport for person(s) in need of assistance to appropriate facilities.
• May attend and testify at court hearings and other legal proceedings.
• Perform related work and special projects as assigned.
B. CONTRACTOR will oversee subcontracted services and will work in partnership with the
Mason County Sheriff’s Office. Subcontracted services will work in coordination with law
enforcement, emergency medical response agencies, court systems, community
leaders, government agencies, treatment providers, housing providers, and other social
service providers.
C. CONTRACTOR will supply the Crisis Clinicians and Peer Specialists with all necessary
equipment and software to carry out the functions of their position. This includes, but is
not limited to, a computer and a phone.
D. COUNTY will provide the Crisis Clinicians and Peer Specialists with a workspace and
access to internet at Mason County Sheriff’s Office.
E. The Crisis Clinicians and Peer Specialists must work 40 hours per week excluding
holidays recognized by CONTRACTOR.
Professional Services Contract (rev 07/2025) Page 14
• The Crisis Clinicians’ and Peer Specialists’ schedules will be set by
CONTRACTOR with input from COUNTY.
• The Crisis Clinicians and Peer Specialists should attend all CONTRACTOR staff
meetings, in-services, or other critical organizational meetings.
Performance/Reporting and Deliverables:
The CONTRACTOR will collect data and report on the following measures on a quarterly basis.
Performance measures and targets are subject to change under the authorization of the
COUNTY.
Co-Responder with MCSO
HOW
MUCH?
Demographics
The following demographics should be collected for every
unduplicated client served for the contract year, including clients
who carried over from the previous year and all new enrollments for
the contract year. Reported in the 4th quarter only.
• Gender Identity (Male, Female, Transgender, Other
Identity, choose not to respond)
• Age Group (0-14, 15-17, 18-24, 25-54, 55+ years old)
• Race (White, Black or African American, Asian, American
Indian or Alaska Native, Native Hawaiian or Other Pacific
Islander, Multiple Races, Other, choose not to respond)
• Ethnicity (Non-Hispanic/Non-Latino, Hispanic/Latino,
choose not to respond)
• Zip Code (98501, 98502, 98503, 98506, 98512, 98513,
98516, 98530, 98531, 98576, 98579, 98589, 98597,
Transient/ Homeless, Other, choose not to respond)
Number of
Referrals
The number of new clients referred to the program during the
quarter.
Clients served
The number of clients who received program services each quarter,
including clients who were enrolled at the start of each quarter
(caseload carryover) and all new clients each quarter. Clients re-
admitted to the program after a formal exit are considered new
enrollments.
• Receive program services: Eligible clients are contacted by
program staff.
• Eligibility: Individuals have been referred by TCSO or other
partners as having behavioral health and or social service
needs.
• Target: 25 in-person outreaches per week
HOW
WELL?
Referred to Other
Services
The number of clients who were referred to other services (e.g.,
Law Enforcement Assisted Diversion, housing, behavioral health
assessment or treatment, case management or other services).
Professional Services Contract (rev 07/2025) Page 15
EXHIBIT B
INSURANCE REQUIREMENTS
Prior to the beginning of and throughout the duration of the Work, CONTRACTOR will maintain
insurance in conformance with the requirements set forth below. CONTRACTOR will use
existing coverage to comply with these requirements. If that existing coverage does not meet
the requirements set forth here, it will be amended to do so. CONTRACTOR acknowledges that
the insurance coverage and policy limits set forth in this section constitute the minimum amount
of coverage required. Any insurance proceeds in excess of the limits and coverage required in
this agreement and which is applicable to a given loss, will be available to COUNTY.
A. MINIMUM Insurance Requirements:
1. Commercial General Liability Insurance using Insurance Services Office “Commercial
General Liability” policy form CG 00 01, with an edition date prior to 2004, or the exact
equivalent. Coverage for an additional insured shall not be limited to its vicarious liability.
Defense costs must be paid in addition to limits. Limits shall be no less than $1,000,000 per
occurrence for all covered losses and no less than $2,000,000 general aggregate, for bodily
injury, personal injury, property damage, and products/completed operations, including
without limitation, blanket contractual liability.
2. Workers’ Compensation on a state-approved policy form providing statutory benefits as
required by law with employer’s liability limits for CONTRACTOR's, no less than $1,000,000
per accident for all covered losses.
3. Business Auto Coverage on ISO Business Auto Coverage form CA 00 01 including owned,
non-owned and hired autos, or the exact equivalent. Limits shall be no less than $1,000,000
per accident, combined single limit. If CONTRACTOR owns no vehicles, this requirement
may be satisfied by a non-owned auto endorsement to the general liability policy described
above. If CONTRACTOR or CONTRACTOR’s employees will use personal autos in any way
on this project, CONTRACTOR shall obtain evidence of personal auto liability coverage for
each such person.
4. Professional liability (errors & omissions) insurance. Consultant shall maintain professional
liability insurance that covers the Services to be performed in connection with this
Agreement, in the minimum amount of $1,000,000 per claim and in the aggregate. Any
policy inception date, continuity date, or retroactive date must be before the effective date of
this agreement and Consultant agrees to maintain continuous coverage through a period no
less than three years after completion of the services required by this agreement. Coverage
shall include acts, errors, or omissions arising from professional services, including housing
placement, case management, compliance reporting, and administration of grant funds.
5. Cyber Liability Coverage. CONTRACTOR shall maintain cyber liability insurance with limits
of not less than $1,000,000 per claim and $2,000,000 aggregate. Such coverage shall
include privacy liability, network security, breach response, notification, credit monitoring,
Professional Services Contract (rev 07/2025) Page 16
regulatory defense, and system restoration expenses related to the use and access of HMIS
and other client data.
6. Excess or Umbrella Liability Insurance (Over Primary) if used to meet limit requirements,
shall provide coverage at least as broad as specified for the underlying coverages. Such
policy or policies shall include as insureds those covered by the underlying policies,
including additional insureds. Coverage shall be “pay on behalf”, with defense costs payable
in addition to policy limits. There shall be no cross-liability exclusion precluding coverage for
claims or suits by one insured against another. Coverage shall be applicable to County for
injury to employees of Contractor, subcontractors or others involved in the Work. The scope
of coverage provided is subject to approval of County following receipt of proof of insurance
as required herein.
B. Certificate of Insurance:
A Certificate of Insurance naming COUNTY as the Certificate Holder must be provided to
COUNTY within five (5) days of CONTRACT execution.
C. Basic Stipulations:
1. CONTRACTOR agrees to endorse third party liability coverage required herein to include as
additional insureds COUNTY, its officials, employees and agents, using ISO endorsement
CG 20 10 with an edition date prior to 2004. CONTRACTOR also agrees to require all
contractors, subcontractors, and anyone else involved in this CONTRACT on behalf of the
CONTRACTOR (hereinafter “indemnifying parties”) to comply with these provisions.
2. CONTRACTOR agrees to waive rights of recovery against COUNTY regardless of the
applicability of any insurance proceeds, and to require all indemnifying parties to do
likewise.
3. All insurance coverage maintained or procured by CONTRACTOR or required of others by
CONTRACTOR pursuant to this CONTRACT shall be endorsed to delete the subrogation
condition as to COUNTY, or must specifically allow the named insured to waive subrogation
prior to a loss.
4. All coverage types and limits required are subject to approval, modification and additional
requirements by COUNTY. CONTRACTOR shall not make any reductions in scope or limits
of coverage that may affect COUNTY’s protection without COUNTY’s prior written consent.
5. CONTRACTOR agrees to provide evidence of the insurance required herein, satisfactory to
COUNTY, consisting of: a) certificate(s) of insurance evidencing all of the coverages
required and, b) an additional insured endorsement to CONTRACTOR’s general liability
policy using Insurance Services Office form CG 20 10 with an edition date prior to 2004.
CONTRACTOR agrees, upon request by COUNTY to provide complete, certified copies of
any policies required within 10 days of such request. COUNTY has the right, but not the
duty, to obtain any insurance it deems necessary to protect its interests. Any premium so
Professional Services Contract (rev 07/2025) Page 17
paid by COUNTY shall be charged to and promptly paid by CONTRACTOR or deducted
from sums due CONTRACTOR. Any actual or alleged failure on the part of COUNTY or any
other additional insured under these requirements to obtain proof of insurance required
under this CONTRACT in no way waives any right or remedy of COUNTY or any additional
insured, in this or in any other regard.
6. It is acknowledged by the parties of this CONTRACT that all insurance coverage required to
be provided by CONTRACTOR or indemnifying party, is intended to apply first and on a
primary non-contributing basis in relation to any other insurance or self-insurance available
to COUNTY.
7. CONTRACTOR agrees not to self-insure or to use any self-insured retentions on any portion
of the insurance required herein and further agrees that it will not allow any indemnifying
party to self- insure its obligations to COUNTY. If CONTRACTOR’s existing coverage
includes a self-insured retention, the self-insured retention must be declared to the
COUNTY. The COUNTY may review options with CONTRACTOR, which may include
reduction or elimination of the self-insured retention, substitution of other coverage, or other
solutions.
8. CONTRACTOR will renew the required coverage annually as long as COUNTY, or its
employees or agents face an exposure from operations of any type pursuant to this
CONTRACT. This obligation applies whether or not the CONTRACT is canceled or
terminated for any reason. Termination of this obligation is not effective until COUNTY
executes a written statement to that effect.
9. The limits of insurance as described above shall be considered as minimum requirements.
Should any coverage carried by CONTRACTOR or a subcontractor of any tier maintain
insurance with limits of liability that exceed the required limits or coverage that is broader
than as outlined above, those higher limits and broader coverage shall be deemed to apply
for the benefit of any person or organization included as an additional insured and those
limits shall become the required minimum limits of insurance in all Paragraphs and Sections
of this CONTRACT.
10. None of the policies required herein shall be in compliance with these requirements if they
include any limiting endorsement that has not been first submitted to COUNTY and
approved of in writing.
11. The requirements in this Exhibit supersede all other sections and provisions of this
CONTRACT to the extent that any other section or provision conflicts with or impairs the
provisions of this Exhibit.
12. Unless otherwise approved by COUNTY, insurance provided pursuant to these
requirements shall be by insurers authorized to do business in Washington and with a
minimum A.M. Best rating of A-:VII.
Professional Services Contract (rev 07/2025) Page 18
13. All insurance coverage and limits provided by CONTRACTOR and available or applicable to
this agreement are intended to apply to the full extent of the policies. Nothing contained in
this CONTRACT limits the application of such insurance coverage.
14. CONTRACTOR agrees to require insurers, to provide notice to COUNTY thirty (30) days
prior to cancellation of such liability coverage or of any material alteration or non-renewal of
any such coverage, other than for non-payment of premium. CONTRACTOR shall assure
that this provision also applies to any subcontractors, joint ventures or any other party
engaged by or on behalf of contractor in relation to this agreement. Certificate(s) are to
reflect that the issuer will provide thirty (30) days’ notice to COUNTY of any cancellation of
coverage.
15. COUNTY reserves the right at any time during the term of the CONTRACT to change the
amounts and types of insurance required by giving the CONTRACTOR ninety (90) days
advance written notice of such change. If such change results in substantial additional cost
to the CONTRACTOR, the COUNTY and CONTRACTOR may renegotiate
CONTRACTOR’s compensation.
16. Requirements of specific coverage features are not intended as limitation on other
requirements or as waiver of any coverage normally provided by any given policy. Specific
reference to a coverage feature is for purposes of clarification only as it pertains to a given
issue and is not intended by any party or insured to be all-inclusive.
17. CONTRACTOR agrees to provide immediate notice to COUNTY of any claim or loss against
CONTRACTOR arising out of the work performed under this agreement. COUNTY assumes
no obligation or liability by such notice, but has the right (but not the duty) to monitor the
handling of any such claim or claims if they are likely to involve COUNTY.
Professional Services Contract (rev 07/2025) Page 19
EXHIBIT C
BUDGET
Submit monthly invoices electronically to Monte Arnold (marnold@masoncountywa.gov) by the
15th of each month for reimbursement of allowable costs.
Budget Category Amount
Staff Wages & Benefits $171,275
Direct Service Supports $17,127
Administration $18,840
Maximum Contract Total $207,243
Payment:
In the event State, Federal, or local funding changes, the COUNTY reserves the right to amend
the payment terms and the amount awarded in this contract. Approved invoices will be
disbursed according to the vendor payment schedule of the County Auditor’s Office. Refer to the
Billing Procedures and Payment clause of this contract for additional information.
All COUNTY-provided templates must be used and not modified without the county's written
permission. The COUNTY can change the reporting requirements by notifying the
CONTRACTOR.
Payment will be considered timely within 30 days of receipt of invoice.
Professional Services Contract (rev 07/2025) Page 2
Special Terms and Conditions
CONTRACTOR agrees to the following: The award of funds does not guarantee that the
CONTRACTOR will receive funding if special conditions are not met. The following documents
are requirements and must be received within 30 days of the date of execution for the
CONTRACTOR to submit an invoice and receive funding. If the agency has provided these
documents under a previous contract, only updated documents need to be provided. For
tracking purposes, please notify COUNTY on each item stating “no updates” if this is the case.
1. CONTRACT REQUIREMENTS to receive funding:
a. Vendor Payment Form
b. Certificate of Insurance (see Exhibit B Insurance Requirements)
Funding Source: Treatment Sales Tax (RCW 82.14.460)
General Terms and Conditions
Scope of Service:
CONTRACTOR agrees to provide COUNTY the services and any materials as set forth as
identified in “Exhibit A Scope of Service,” during the CONTRACT period. In the event that
CONTRACTOR expends the total award specified in “Exhibit C Budget” before the end of the
CONTRACT duration, CONTRACTOR remains liable to provide COUNTY the services as
identified in “Exhibit A Scope of Service.” No material, labor or facilities will be furnished by
COUNTY, unless otherwise provided for in the CONTRACT.
Term:
Services provided by CONTRACTOR prior to or after the term of this CONTRACT shall be
performed at the expense of CONTRACTOR and are not compensable under this CONTRACT
unless both parties hereto agree to such provision in writing. The term of this CONTRACT may
be extended by mutual consent of the parties, provided, however, that the CONTRACT is in
writing and signed by both parties.
Amendments and Extension:
This CONTRACT may be amended by mutual agreement of the parties. Such an amendment
shall not be binding unless they are in writing and signed by personnel authorized to bind each
of the parties.
The duration of this CONTRACT may be extended by mutual written consent of the parties, for
a period of up to one year, and for a total of no longer than three years.
Independent Contractor:
The CONTRACTOR shall furnish CONTRACTOR's services as an independent contractor, and
nothing herein contained shall be construed to create a relationship of employer-employee. All
payments made hereunder and all services performed shall be made and performed pursuant to
this CONTRACT by the CONTRACTOR as an independent contractor.
CONTRACTOR acknowledges that the entire compensation for this CONTRACT is specified in
Exhibit C Budget and the CONTRACTOR is not entitled to any benefits including, but not limited
to: vacation pay, holiday pay, sick leave pay, medical, dental, or other insurance benefits, or any
Professional Services Contract (rev 07/2025) Page 3
other rights or privileges afforded to employees of COUNTY. The CONTRACTOR represents
that he/she/it maintains a separate place of business, serves clients other than COUNTY, will
report all income and expense accrued under this CONTRACT to the Internal Revenue Service,
and has a tax account with the State of Washington Department of Revenue for payment of all
sales and use and Business and Occupation taxes collected by the State of Washington.
CONTRACTOR will defend, indemnify and hold harmless COUNTY, its officers, agents or
employees from any loss or expense, including, but not limited to, settlements, judgments,
setoffs, attorneys' fees or costs incurred by reason of claims or demands because of breach of
the provisions of this paragraph.
Taxes:
CONTRACTOR understands and acknowledges that COUNTY will not withhold Federal or
State income taxes. Where required by State or Federal law, the CONTRACTOR authorizes
COUNTY to withhold for any taxes other than income taxes (i.e., Medicare). All compensation
received by the CONTRACTOR will be reported to the Internal Revenue Service at the end of
the calendar year in accordance with the applicable IRS regulations. It is the responsibility of
the CONTRACTOR to make the necessary estimated tax payments throughout the year, if any,
and the CONTRACTOR is solely liable for any tax obligation arising from the CONTRACTOR's
performance of this CONTRACT. The CONTRACTOR hereby agrees to indemnify COUNTY
against any demand to pay taxes arising from the CONTRACTOR's failure to pay taxes on
compensation earned pursuant to this CONTRACT.
COUNTY will pay sales and use taxes imposed on goods or services acquired hereunder as
required by law. The CONTRACTOR must pay all other taxes, including, but not limited to,
Business and Occupation Tax, taxes based on the CONTRACTOR's gross or net income, or
personal property to which COUNTY does not hold title. COUNTY is exempt from Federal
Excise Tax.
No Guarantee of Employment:
The performance of all or part of this CONTRACT by the CONTRACTOR shall not operate to
vest any employment rights whatsoever and shall not be deemed to guarantee any employment
of CONTRACTOR or any employee of CONTRACTOR or any sub-contractor or any employee
of any sub-contractor by COUNTY at the present time or in the future.
Accounting and Payment for CONTRACTOR Services:
Payment to the CONTRACTOR for services rendered under this CONTRACT shall be as set
forth in “Exhibit C Budget.” Where Exhibit C requires payments by the COUNTY, payment shall
be based upon written claims supported, unless otherwise provided in Exhibit C, by
documentation of units of work actually performed and amounts earned, including, where
appropriate, the actual number of days worked each month, total number of hours for the
month, and the total dollar payment requested, so as to comply with municipal auditing
requirements. Acceptable invoices will be processed within 30 days of receipt.
Unless specifically stated in Exhibit C or approved in writing in advance by the official executing
this CONTRACT for COUNTY or his or her designee (hereinafter referred to as the
"Administrative Officer"), COUNTY will not reimburse the CONTRACTOR for any costs or
expenses incurred by the CONTRACTOR in the performance of this CONTRACT. Where
required, COUNTY shall, upon receipt of appropriate documentation, compensate the
CONTRACTOR, no more often than monthly, in accordance with COUNTY’s customary
procedures, pursuant to the fee schedule set forth in Exhibit C.
Professional Services Contract (rev 07/2025) Page 4
Withholding Payment:
In the event the CONTRACTOR has failed to perform any obligation under this CONTRACT
within the times set forth in this CONTRACT, then COUNTY may, upon written notice, withhold
from amounts otherwise due and payable to CONTRACTOR, without penalty, until such failure
to perform is cured or otherwise adjudicated. Withholding under this clause shall not be
deemed a breach entitling CONTRACTOR to termination or damages, provided that COUNTY
promptly gives notice in writing to the CONTRACTOR of the nature of the default or failure to
perform, and in no case more than ten (10) days after it determines to withhold amounts
otherwise due. A determination of the Administrative Officer set forth in a notice to the
CONTRACTOR of the action required and/or the amount required to cure any alleged failure to
perform shall be deemed conclusive, except to the extent that the CONTRACTOR acts within
the times and in strict accord with the provisions of the Disputes clause of this CONTRACT.
COUNTY may act in accordance with any determination of the Administrative Officer which has
become conclusive under this clause, without prejudice to any other remedy under the
CONTRACT, to take all or any of the following actions: (1) cure any failure or default, (2) to pay
any amount so required to be paid and to charge the same to the account of the
CONTRACTOR, (3) to set off any amount so paid or incurred from amounts due or to become
due the CONTRACTOR. In the event the CONTRACTOR obtains relief upon a claim under the
Disputes clause, no penalty or damages shall accrue to CONTRACTOR by reason of good faith
withholding by COUNTY under this clause.
Billing Procedures and Payment:
The funding awarded may only be used for eligible activities and expenses. COUNTY will pay
CONTRACTOR upon acceptance of services provided and receipt of properly completed
invoices, which shall be submitted to the COUNTY representative not more often than monthly.
Exceptions to the single billing per month (or quarterly) can be made by the COUNTY on a
case-by-case basis. The CONTRACTOR shall only be paid as a reimbursement of allowable
costs incurred during each invoice period, according to the terms provided in Exhibit A, if the
CONTRACTOR performs the services and submits all reporting to a satisfactory level. The
COUNTY may, in its sole discretion, withhold payments claimed by the CONTRACTOR for
services rendered if the CONTRACTOR fails to satisfactorily comply with any term or condition
of this CONTRACT. No payments in advance or in anticipation of services or supplies to be
provided under this CONTRACT shall be made by the COUNTY. No payment shall be made for
any work performed by the CONTRACTOR, except for work identified and set forth in this
CONTRACT. Unless otherwise provided for in this CONTRACT or any exhibits hereto, the
CONTRACTOR will not be paid for any billings or invoices presented for costs incurred prior to
the contract start date or after December 31, 2026. The CONTRACTOR is responsible for any
audit exceptions or disallowable costs incurred by its own organization or that of its
subcontractors.
Fraud and Other Loss Reporting:
CONTRACTOR shall report in writing all known or suspected fraud or other loss of any funds or
other property furnished under this CONTRACT immediately or as soon as practicable. All
cases reported to law enforcement must be tracked and follow the fraud guidance in the
guidelines.
Labor Standards:
CONTRACTOR agrees to comply with all applicable state and federal requirements, including
but not limited to those pertaining to payment of wages and working conditions, in accordance
with RCW 39.12.040, the Prevailing Wage Act; the Americans with Disabilities Act of 1990; the
Davis-Bacon Act; and the Contract Work Hours and Safety Standards Act providing for weekly
Professional Services Contract (rev 07/2025) Page 5
payment of prevailing wages, minimum overtime pay, and providing that no laborer or mechanic
shall be required to work in surroundings or under conditions which are unsanitary, hazardous,
or dangerous to health and safety as determined by regulations promulgated by the Federal
Secretary of Labor and/or the State of Washington.
Assignment and Subcontracting:
The performance of all activities contemplated by this CONTRACT shall be accomplished by
CONTRACTOR. No portion of this CONTRACT may be assigned or subcontracted to any other
individual, firm or entity without the express and prior written approval of COUNTY. If
subcontracting is approved, the CONTRACTOR is responsible to COUNTY should the
subcontractor fail to comply with any applicable term or condition of this contract.
CONTRACTOR shall audit and monitor the activities of the subcontractor during the contract
term to assure fiscal conditions and performance metrics are met. COUNTY will be included on
any audit or monitoring activities and reports.
Conflict of Interest:
If at any time prior to commencement of, or during the term of this CONTRACT, CONTRACTOR
or any of its employees involved in the performance of this CONTRACT shall have or develop
an interest in the subject matter of this CONTRACT that is potentially in conflict with the
COUNTY’s interest, then CONTRACTOR shall immediately notify COUNTY of the same. The
notification of COUNTY shall be made with sufficient specificity to enable COUNTY to make an
informed judgment as to whether or not COUNTY’s interest may be compromised in any
manner by the existence of the conflict, actual or potential. Thereafter, COUNTY may require
CONTRACTOR to take reasonable steps to remove the conflict of interest. COUNTY may also
terminate this CONTRACT according to the provisions herein for termination.
Non-Discrimination in Employment:
COUNTY’s policy is to provide equal opportunity in all terms, conditions and privileges of
employment for all qualified applicants and employees without regard to race, color, creed,
religion, national origin, sex, sexual orientation, age, marital status, disability, or veteran status.
CONTRACTOR shall comply with all laws prohibiting discrimination against any employee or
applicant for employment on the grounds of race, color, creed, religion, national origin, sex,
sexual orientation, age, marital status, disability, or veteran status, except where such
constitutes a bona fide occupational qualification.
Furthermore, in those cases in which CONTRACTOR is governed by such laws,
CONTRACTOR shall take affirmative action to insure that applicants are employed, and treated
during employment, without regard to their race, color, creed, religion, national origin, sex, age,
marital status, sexual orientation, disability, or veteran status, except where such constitutes a
bona fide occupational qualification. Such action shall include, but not be limited to: advertising,
hiring, promotions, layoffs or terminations, rate of pay or other forms of compensation benefits,
selection for training including apprenticeship, and participation in recreational and educational
activities. In all solicitations or advertisements for employees placed by them or on their behalf,
CONTRACTOR shall state that all qualified applicants will receive consideration for employment
without regard to race, color, religion, sex or national origin.
The foregoing provisions shall also be binding upon any sub-contractor, provided that the
foregoing provision shall not apply to contracts or sub-contractors for standard commercial
supplies or raw materials, or to sole proprietorships with no employees.
Non-Discrimination in Client Services:
Professional Services Contract (rev 07/2025) Page 6
CONTRACTOR shall not discriminate on the grounds of race, color, creed, religion, national
origin, sex, age, marital status, sexual orientation, disability, or veteran status; or deny an
individual or business any service or benefits under this CONTRACT; or subject an individual or
business to segregation or separate treatment in any manner related to his/her/its receipt any
service or services or other benefits provided under this CONTRACT; or deny an individual or
business an opportunity to participate in any program provided by this CONTRACT.
Waiver of Noncompetition:
CONTRACTOR irrevocably waives any existing rights which it may have, by contract or
otherwise, to require another person or corporation to refrain from submitting a proposal to or
performing work or providing supplies to COUNTY, and CONTRACTOR further promises that it
will not in the future, directly or indirectly, induce or solicit any person or corporation to refrain
from submitting a bid or proposal to or from performing work or providing supplies to COUNTY.
Debarment Certification:
The CONTRACTOR, by signature to this contract, certifies that the CONTRACTOR is not
presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily
excluded from participating in this contract by any Federal department or agency.
Work Product:
CONTRACTOR will provide COUNTY with all work product including; plans, data reports, prior
to the release of the final payment for services.
Patent/Copyright Infringement:
CONTRACTOR will defend and indemnify COUNTY from any claimed action, cause or demand
brought against COUNTY, to the extent such action is based on the claim that information
supplied by the CONTRACTOR infringes any patent or copyright. CONTRACTOR will pay
those costs and damages attributable to any such claims that are finally awarded against
COUNTY in any action. Such defense and payments are conditioned upon the following:
A. CONTRACTOR shall be notified promptly in writing by COUNTY of any notice of such claim.
B. CONTRACTOR shall have the right, hereunder, at its option and expense, to obtain for
COUNTY the right to continue using the information, in the event such claim of infringement, is
made, provided no reduction in performance or loss results to COUNTY.
Confidentiality:
CONTRACTOR, its employees, sub-contractors, and their employees shall maintain the
confidentiality of all information provided by COUNTY or acquired by CONTRACTOR in
performance of this CONTRACT, except upon the prior written consent of COUNTY or an order
entered by a court after having acquired jurisdiction over COUNTY. CONTRACTOR shall
immediately give to COUNTY notice of any judicial proceeding seeking disclosure of such
information. CONTRACTOR shall indemnify and hold harmless COUNTY, its officials, agents
or employees from all loss or expense, including, but not limited to, settlements, judgments,
setoffs, attorneys' fees and costs resulting from CONTRACTOR's breach of this provision.
Right to Review:
This CONTRACT is subject to review by any Federal, State or COUNTY auditor. COUNTY or
its designee shall have the right to review and monitor the financial and service components of
this program by whatever means are deemed expedient by the Administrative Officer or by
COUNTY's Auditor’s Office. Such review may occur with or without notice and may include, but
is not limited to, on-site inspection by COUNTY agents or employees, inspection of all records
or other materials which COUNTY deems pertinent to the CONTRACT and its performance, and
Professional Services Contract (rev 07/2025) Page 7
any and all communications with or evaluations by service recipients under this CONTRACT.
CONTRACTOR shall preserve and maintain all financial records and records relating to the
performance of work under this CONTRACT for six (6) years after CONTRACT termination, and
shall make them available for such review, within Mason County, State of Washington, upon
request. CONTRACTOR also agrees to notify the Administrative Officer in advance of any
inspections, audits, or program review by any individual, agency, or governmental unit whose
purpose is to review the services provided within the terms of this CONTRACT. If no advance
notice is given to CONTRACTOR, then CONTRACTOR agrees to notify the Administrative
Officer as soon as it is practical.
Records Maintenance:
CONTRACTOR agrees to keep records in an easily read form sufficient to account for all
receipts and expenditures of contract funds. These records, as well as supporting
documentation, will be archived by the CONTRACTOR’S office for at least six (6) years after the
end of the contract. CONTRACTOR agrees to make such books, records, and supporting
documentation available to the COUNTY for inspection when requested.
Reporting and Other Contract Requirements:
CONTRACTOR agrees to submit program and expense reports, as well as perform all other
requirements outlined in “Exhibit A Scope of Service,” on or before the dates indicated therein.
The COUNTY reserves the right to aggregate, disaggregate, analyze, reproduce, and/or
disseminate the data provided in program reports, financial activity reports, or any other reports
submitted to the COUNTY with respect to the program.
Insurance Requirements:
At a minimum, CONTRACTOR shall provide insurance that meets or exceeds the requirements
detailed in "Exhibit B Insurance Requirements."
Insurance as a Condition of Payment:
Payments due to CONTRACTOR under this CONTRACT are expressly conditioned upon the
CONTRACTOR’s strict compliance with all insurance requirements under this CONTRACT.
Payment to CONTRACTOR shall be suspended in the event of non-compliance. Upon receipt
of evidence of full compliance, payments not otherwise subject to withholding or set-off will be
released to CONTRACTOR.
Industrial Insurance Waiver:
With respect to the performance of this CONTRACT and as to claims against COUNTY, its
officers, agents and employees, CONTRACTOR expressly waives its immunity under Title 51 of
the Revised Code of Washington, the Industrial Insurance Act, for injuries to its employees and
agrees that the obligations to indemnify, defend and hold harmless provided in this CONTRACT
extend to any claim brought by or on behalf of any employee of CONTRACTOR. This waiver is
mutually negotiated by the parties to this CONTRACT.
CONTRACTOR Commitments, Warranties and Representations:
Any written commitment received from CONTRACTOR concerning this CONTRACT shall be
binding upon CONTRACTOR, unless otherwise specifically provided herein with reference to
this paragraph. Failure of CONTRACTOR to fulfill such a commitment shall render
CONTRACTOR liable for damages to COUNTY. A commitment includes, but is not limited to,
any representation made prior to execution of this CONTRACT, whether or not incorporated
elsewhere herein by reference, as to performance of services or equipment, prices or options
for future acquisition to remain in effect for a fixed period, or warranties.
Professional Services Contract (rev 07/2025) Page 8
Defense and Indemnity Contract:
Indemnification by CONTRACTOR. To the fullest extent permitted by law, CONTRACTOR
agrees to indemnify, defend and hold COUNTY and its departments, elected and appointed
officials, employees, agents and volunteers, harmless from and against any and all claims,
damages, losses and expenses, including but not limited to court costs, attorney's fees and
alternative dispute resolution costs, for any personal injury, for any bodily injury, sickness,
disease or death and for any damage to or destruction of any property (including the loss of use
resulting there from) which 1) are caused in whole or in part by any act or omission, negligent or
otherwise, of the CONTRACTOR, its employees, agents or volunteers or CONTRACTOR's
subcontractors and their employees, agents or volunteers; or 2) are directly or indirectly arising
out of, resulting from, or in connection with performance of this CONTRACT; or 3) are based
upon CONTRACTOR’s or its subcontractors’ use of, presence upon or proximity to the property
of COUNTY. This indemnification obligation of CONTRACTOR shall not apply in the limited
circumstance where the claim, damage, loss or expense is caused by the sole negligence of
COUNTY. This indemnification obligation of the CONTRACTOR shall not be limited in any way
by the Washington State Industrial Insurance Act, RCW Title 51, or by application of any other
workmen's compensation act, disability benefit act or other employee benefit act, and the
CONTRACTOR hereby expressly waives any immunity afforded by such acts. The foregoing
indemnification obligations of the CONTRACTOR are a material inducement to COUNTY to
enter into this CONTRACT, are reflected in CONTRACTOR’s compensation, and have been
mutually negotiated by the parties.
Participation by County – No Waiver. COUNTY reserves the right, but not the obligation, to
participate in the defense of any claim, damages, losses or expenses and such participation
shall not constitute a waiver of CONTRACTOR’s indemnity obligations under this CONTRACT.
Survival of CONTRACTOR’s Indemnity Obligations. CONTRACTOR agrees all
CONTRACTOR’s indemnity obligations shall survive the completion, expiration or termination of
this CONTRACT.
Indemnity by Subcontractors. In the event the CONTRACTOR enters into subcontracts to the
extent allowed under this CONTRACT, CONTRACTOR's subcontractors shall indemnify
COUNTY on a basis equal to or exceeding CONTRACTOR’s indemnity obligations to COUNTY.
Compliance with Applicable Laws, Rules and Regulations:
This CONTRACT shall be subject to all laws, rules, and regulations of the United States of
America, the State of Washington, political subdivisions of the State of Washington and Mason
County. CONTRACTOR also agrees to comply with applicable Federal, State, County or
municipal standards for licensing, certification and operation of facilities and programs, and
accreditation and licensing of individuals.
Administration of Contract:
COUNTY hereby appoints, and CONTRACTOR hereby accepts, the Mason County Public
Health and Human Services Director and his or her designee, as COUNTY’s representative,
hereinafter referred to as the Administrative Officer, for the purposes of administering the
provisions of this CONTRACT, including COUNTY’s right to receive and act on all reports and
documents, and any auditing performed by the COUNTY related to this CONTRACT.
The Administrative Officer for purposes of this CONTRACT is:
Melissa Casey, Community Health Manager
Professional Services Contract (rev 07/2025) Page 9
Mason County Public Health & Human Services
415 N. 6th Street
Phone: 360-427-9670 Ext. 404
Fax: 360-427-7787
E-mail: mcasey@masoncountywa.gov
Financial Contact:
Casey Bingham, Finance Manager
Mason County Public Health & Human Services
415 N. 6th Street
Phone: 360-427-9670 Ext. 562
Fax: 360-427-7787
E-mail: caseyb@masoncountywa.gov
Notice:
Except as set forth elsewhere in the CONTRACT, for all purposes under this CONTRACT
except service of process, notice shall be given by CONTRACTOR to COUNTY’s Administrative
Officer under this CONTRACT. Notices and other communication may be conducted via e-mail,
U.S. mail, fax, hand-delivery or other generally accepted manner including delivery services.
Modifications:
Either party may request changes in the CONTRACT. Any and all agreed modifications, to be
valid and binding upon either party, shall be in writing and signed by both of the parties.
Termination for Default:
If CONTRACTOR defaults by failing to perform any of the obligations of the CONTRACT or
becomes insolvent or is declared bankrupt or commits any act of bankruptcy or insolvency or
makes an assignment for the benefit of creditors, COUNTY may, by depositing written notice to
CONTRACTOR in the U.S. mail, terminate the CONTRACT, and at COUNTY’s option, obtain
performance of the work elsewhere. If the CONTRACT is terminated for default,
CONTRACTOR shall not be entitled to receive any further payments under the CONTRACT
until all work called for has been fully performed. Any extra cost or damage to COUNTY
resulting from such default(s) shall be deducted from any money due or coming due to
CONTRACTOR. CONTRACTOR shall bear any extra expenses incurred by COUNTY in
completing the work, including all increased costs for completing the work, and all damage
sustained, or which may be sustained by COUNTY by reason of such default.
If a notice of termination for default has been issued and it is later determined for any reason
that CONTRACTOR was not in default, the rights and obligations of the parties shall be the
same as if the notice of termination had been issued pursuant to the Termination for Public
Convenience paragraph hereof.
Termination for Public Convenience:
COUNTY may terminate this CONTRACT in whole or in part whenever COUNTY determines, in
its sole discretion, that such termination is in the interests of COUNTY. Whenever the
CONTRACT is terminated in accordance with this paragraph, CONTRACTOR shall be entitled
to payment for actual work performed in compliance with Exhibit A Scope of Service and Exhibit
C Budget. An equitable adjustment in the CONTRACT price for partially completed items of
work will be made, but such adjustment shall not include provision for loss of anticipated profit
on deleted or uncompleted work. Termination of this CONTRACT by COUNTY at any time
Professional Services Contract (rev 07/2025) Page 10
during the term, whether for default or convenience, shall not constitute breach of CONTRACT
by COUNTY.
Termination for Reduced Funding:
COUNTY may terminate this CONTRACT in whole or in part should COUNTY determine, in its
sole discretion, that such termination is necessary due to a decrease in available project funding
including State and/or Federal grants. Whenever the CONTRACT is terminated in accordance
with this paragraph, the CONTRACTOR shall be entitled to payment for actual work performed
in compliance with Exhibit A Scope of Service and Exhibit C Budget.
Disputes:
1. Differences between the CONTRACTOR and COUNTY, arising under and by virtue of the
AGREEMENT shall be brought to the attention of COUNTY at the earliest possible time in
order that such matters may be settled or other appropriate action promptly taken. For
objections that are not made in the manner specified and within the time limits stated, the
records, orders, rulings, instructions, and decisions of the Administrative Officer shall be final
and conclusive.
2. The CONTRACTOR shall not be entitled to additional compensation which otherwise may
be payable, or to extension of time for (1) any act or failure to act by the Administrative
Officer of COUNTY, or (2) the happening of any event or occurrence, unless the
CONTRACTOR has given COUNTY a written Notice of Potential Claim within ten (10) days
of the commencement of the act, failure, or event giving rise to the claim, and before final
payment by COUNTY. The written Notice of Potential Claim shall set forth the reasons for
which the CONTRACTOR believes additional compensation or extension of time is due, the
nature of the cost involved, and insofar as possible, the amount of the potential
claim. CONTRACTOR shall keep full and complete daily records of the work performed,
labor and material used, and all costs and additional time claimed to be additional.
3. The CONTRACTOR shall not be entitled to claim any such additional compensation, or
extension of time, unless within thirty (30) days of the accomplishment of the portion of the
work from which the claim arose, and before final payment by COUNTY, the
CONTRACTOR has given COUNTY a detailed written statement of each element of cost or
other compensation requested and of all elements of additional time required, and copies of
any supporting documents evidencing the amount or the extension of time claimed to be
due.
Arbitration:
Other than claims for injunctive relief brought by a party hereto (which may be brought either in
court or pursuant to this arbitration provision), and consistent with the provisions hereinabove,
any claim, dispute or controversy between the parties under, arising out of, or related to this
CONTRACT or otherwise, including issues of specific performance, shall be determined by
arbitration in Shelton, Washington, under the applicable American Arbitration Association (AAA)
rules in effect on the date hereof, as modified by this CONTRACT. There shall be one arbitrator
selected by the parties within ten (10) days of the arbitration demand, or if not, by the AAA or
any other group having similar credentials. Any issue about whether a claim is covered by this
CONTRACT shall be determined by the arbitrator. The arbitrator shall apply substantive law
and may award injunctive relief, equitable relief (including specific performance), or any other
remedy available from a judge, including expenses, costs and attorney fees to the prevailing
party and pre-award interest, but shall not have the power to award punitive damages. The
decision of the arbitrator shall be final and binding and an order confirming the award or
judgment upon the award may be entered in any court having jurisdiction. The parties agree
that the decision of the arbitrator shall be the sole and exclusive remedy between them
Professional Services Contract (rev 07/2025) Page 11
regarding any dispute presented or pled before the arbitrator. At the request of either party
made not later than forty-five (45) days after the arbitration demand, the parties agree to submit
the dispute to nonbinding mediation, which shall not delay the arbitration hearing date; provided,
that either party may decline to mediate and proceed with arbitration.
Any arbitration proceeding commenced to enforce or interpret this CONTRACT shall be brought
within six (6) years after the initial occurrence giving rise to the claim, dispute or issue for which
arbitration is commenced, regardless of the date of discovery or whether the claim, dispute or
issue was continuing in nature. Claims, disputes or issues arising more than six (6) years prior
to a written request or demand for arbitration issued under this Agreement are not subject to
arbitration.
Venue and Choice of Law:
In the event that any litigation should arise concerning the construction or interpretation of any
of the terms of this CONTRACT, the venue of such action of litigation shall be in the courts of
the State of Washington and Mason County. Unless otherwise specified herein, this
CONTRACT shall be governed by the laws of Mason County and the State of Washington.
Severability:
If any term or condition of this CONTRACT or the application thereof to any person(s) or
circumstances is held invalid, such invalidity shall not affect other terms, conditions or
applications which can be given effect without the invalid term, condition or application. To this
end, the terms and conditions of this CONTRACT are declared severable.
Waiver:
Waiver of any breach or condition of this CONTRACT shall not be deemed a waiver of any prior
or subsequent breach. No term or condition of this CONTRACT shall be held to be waived,
modified or deleted except by an instrument, in writing, signed by the parties hereto. The failure
of COUNTY to insist upon strict performance of any of the covenants of this CONTRACT, or to
exercise any option herein conferred in any one or more instances, shall not be construed to be
a waiver or relinquishment of any such, or any other covenants or contracts, but the same shall
be and remain in full force and effect.
Order of Precedence:
A. Applicable federal, state, and county statutes, regulations, policies, and procedures
B. Funding source agreement(s) including attachments
C. Special Terms and Conditions
D. General Terms and Conditions
E. Exhibit A, Scope of Service
F. Exhibit B, Insurance Requirements
G. Exhibit C, Budget
Entire Contract:
This written CONTRACT, comprised of the writings signed or otherwise identified and attached
hereto, represents the entire CONTRACT between the parties and supersedes any prior oral
statements, discussions, or understandings between the parties.
Professional Services Contract (rev 07/2025) Page 12
EXHIBIT A
SCOPE OF SERVICE
Program: Mason County Jail Peer Support Program (MOUD/MAT, Re-entry)
Program Description:
Provide recovery support services in coordination with the current MOUD (medications for
opioid use disorder) program for inmates in custody at the Mason County Jail, as well as
support in release planning/re-entry of inmates with substance use challenges.
A 0.5 FTE WA State Certified Peer Counselor (CPC), with clearance to work independently in
the Mason County Jail, serves as Peer Specialist to provide harm reduction support for all
inmates interested in or receiving MOUD as well as providing general re-entry support services
for individuals with substance use challenges. The position will work closely with jail staff,
medical staff, the mental health provider, and Mason County Public Health & Human Services to
provide and coordinate appropriate and supportive services to all those needing support for
substance use challenges as well as general re-entry needs.
Program Expectations:
• Meet with inmates, check medical intakes as well as internal Kite system to determine
potential services needed
• Share lived experience regarding behavioral health challenges and path of recovery of
inmates to foster engagement, a sense of safety, motivation, and hope for a chance of
recovery
• Follow policies and procedures of current MOUD program to ensure quality and
continuity of care
• Coordinate and communicate with jail staff, medical staff, and other behavioral health
providers to ensure that the clarity of the process is understood at all times
• Research and understand Mason County’s Behavioral Health and recovery support
system, so that referrals and the appropriate coordination of services takes place
• Develop relationships and work in coordination with other community social services and
criminal justice to set participants up for success, and to ensure continuity of care
• Meet with participants as needed to create and clarify recovery and release plans, with
special attention towards ensuring there is seamless linkages to follow up MOUD care
with a local provider
• Follow up with participants as needed in the community to re-affirm relationships and
participant success, and help prevent people falling through the gaps
• Attend community and stakeholder meetings as appropriate
• Keep current on reporting and data collection, utilizing mechanisms in place and
developing new procedures if needed
• Meet monthly or quarterly – as needed – with Mason County Public Health & Human
Services; request technical assistance as needed
Performance/Reporting and Deliverables:
• Certified Peer Counselor will serve a minimum of 20 unique individuals per year with a
0.5 FTE Peer Specialist. Certified Peer Counselor will collect and report the following
Professional Services Contract (rev 07/2025) Page 13
data to Mason County Public Health & Human Services on an agreed upon format by
the 15th of each month:
o Number of referrals and type
o Clients served (unduplicated)
o Type and date of MOUD requested
o Outcome of MOUD request and other interventions listed in this scope of service
o Number of Interventions
o Quarterly success stories and brief narrative of program progress, challenges,
and opportunities
o Care Coordination Referrals
o Homeless/Transient status
o Utilize the Mason County Unique Identifier data collection forms
Professional Services Contract (rev 07/2025) Page 14
EXHIBIT B
INSURANCE REQUIREMENTS
Prior to the beginning of and throughout the duration of the Work, CONTRACTOR will maintain
insurance in conformance with the requirements set forth below. CONTRACTOR will use
existing coverage to comply with these requirements. If that existing coverage does not meet
the requirements set forth here, it will be amended to do so. CONTRACTOR acknowledges that
the insurance coverage and policy limits set forth in this section constitute the minimum amount
of coverage required. Any insurance proceeds in excess of the limits and coverage required in
this agreement and which is applicable to a given loss, will be available to COUNTY.
A. MINIMUM Insurance Requirements:
1. Commercial General Liability Insurance using Insurance Services Office “Commercial
General Liability” policy form CG 00 01, with an edition date prior to 2004, or the exact
equivalent. Coverage for an additional insured shall not be limited to its vicarious liability.
Defense costs must be paid in addition to limits. Limits shall be no less than $1,000,000 per
occurrence for all covered losses and no less than $2,000,000 general aggregate, for bodily
injury, personal injury, property damage, and products/completed operations, including
without limitation, blanket contractual liability.
2. Workers’ Compensation on a state-approved policy form providing statutory benefits as
required by law with employer’s liability limits for CONTRACTOR's, no less than $1,000,000
per accident for all covered losses.
3. Business Auto Coverage on ISO Business Auto Coverage form CA 00 01 including owned,
non-owned and hired autos, or the exact equivalent. Limits shall be no less than $1,000,000
per accident, combined single limit. If CONTRACTOR owns no vehicles, this requirement
may be satisfied by a non-owned auto endorsement to the general liability policy described
above. If CONTRACTOR or CONTRACTOR’s employees will use personal autos in any way
on this project, CONTRACTOR shall obtain evidence of personal auto liability coverage for
each such person.
4. Professional liability (errors & omissions) insurance. Consultant shall maintain professional
liability insurance that covers the Services to be performed in connection with this
Agreement, in the minimum amount of $1,000,000 per claim and in the aggregate. Any
policy inception date, continuity date, or retroactive date must be before the effective date of
this agreement and Consultant agrees to maintain continuous coverage through a period no
less than three years after completion of the services required by this agreement. Coverage
shall include acts, errors, or omissions arising from professional services, including housing
placement, case management, compliance reporting, and administration of grant funds.
5. Cyber Liability Coverage. CONTRACTOR shall maintain cyber liability insurance with limits
of not less than $1,000,000 per claim and $2,000,000 aggregate. Such coverage shall
include privacy liability, network security, breach response, notification, credit monitoring,
regulatory defense, and system restoration expenses related to the use and access of HMIS
and other client data.
Professional Services Contract (rev 07/2025) Page 15
6. Excess or Umbrella Liability Insurance (Over Primary) if used to meet limit requirements,
shall provide coverage at least as broad as specified for the underlying coverages. Such
policy or policies shall include as insureds those covered by the underlying policies,
including additional insureds. Coverage shall be “pay on behalf”, with defense costs payable
in addition to policy limits. There shall be no cross-liability exclusion precluding coverage for
claims or suits by one insured against another. Coverage shall be applicable to County for
injury to employees of Contractor, subcontractors or others involved in the Work. The scope
of coverage provided is subject to approval of County following receipt of proof of insurance
as required herein.
B. Certificate of Insurance:
A Certificate of Insurance naming COUNTY as the Certificate Holder must be provided to
COUNTY within five (5) days of CONTRACT execution.
C. Basic Stipulations:
1. CONTRACTOR agrees to endorse third party liability coverage required herein to include as
additional insureds COUNTY, its officials, employees and agents, using ISO endorsement
CG 20 10 with an edition date prior to 2004. CONTRACTOR also agrees to require all
contractors, subcontractors, and anyone else involved in this CONTRACT on behalf of the
CONTRACTOR (hereinafter “indemnifying parties”) to comply with these provisions.
2. CONTRACTOR agrees to waive rights of recovery against COUNTY regardless of the
applicability of any insurance proceeds, and to require all indemnifying parties to do
likewise.
3. All insurance coverage maintained or procured by CONTRACTOR or required of others by
CONTRACTOR pursuant to this CONTRACT shall be endorsed to delete the subrogation
condition as to COUNTY, or must specifically allow the named insured to waive subrogation
prior to a loss.
4. All coverage types and limits required are subject to approval, modification and additional
requirements by COUNTY. CONTRACTOR shall not make any reductions in scope or limits
of coverage that may affect COUNTY’s protection without COUNTY’s prior written consent.
5. CONTRACTOR agrees to provide evidence of the insurance required herein, satisfactory to
COUNTY, consisting of: a) certificate(s) of insurance evidencing all of the coverages
required and, b) an additional insured endorsement to CONTRACTOR’s general liability
policy using Insurance Services Office form CG 20 10 with an edition date prior to 2004.
CONTRACTOR agrees, upon request by COUNTY to provide complete, certified copies of
any policies required within 10 days of such request. COUNTY has the right, but not the
duty, to obtain any insurance it deems necessary to protect its interests. Any premium so
paid by COUNTY shall be charged to and promptly paid by CONTRACTOR or deducted
from sums due CONTRACTOR. Any actual or alleged failure on the part of COUNTY or any
Professional Services Contract (rev 07/2025) Page 16
other additional insured under these requirements to obtain proof of insurance required
under this CONTRACT in no way waives any right or remedy of COUNTY or any additional
insured, in this or in any other regard.
6. It is acknowledged by the parties of this CONTRACT that all insurance coverage required to
be provided by CONTRACTOR or indemnifying party, is intended to apply first and on a
primary non-contributing basis in relation to any other insurance or self-insurance available
to COUNTY.
7. CONTRACTOR agrees not to self-insure or to use any self-insured retentions on any portion
of the insurance required herein and further agrees that it will not allow any indemnifying
party to self- insure its obligations to COUNTY. If CONTRACTOR’s existing coverage
includes a self-insured retention, the self-insured retention must be declared to the
COUNTY. The COUNTY may review options with CONTRACTOR, which may include
reduction or elimination of the self-insured retention, substitution of other coverage, or other
solutions.
8. CONTRACTOR will renew the required coverage annually as long as COUNTY, or its
employees or agents face an exposure from operations of any type pursuant to this
CONTRACT. This obligation applies whether or not the CONTRACT is canceled or
terminated for any reason. Termination of this obligation is not effective until COUNTY
executes a written statement to that effect.
9. The limits of insurance as described above shall be considered as minimum requirements.
Should any coverage carried by CONTRACTOR or a subcontractor of any tier maintain
insurance with limits of liability that exceed the required limits or coverage that is broader
than as outlined above, those higher limits and broader coverage shall be deemed to apply
for the benefit of any person or organization included as an additional insured and those
limits shall become the required minimum limits of insurance in all Paragraphs and Sections
of this CONTRACT.
10. None of the policies required herein shall be in compliance with these requirements if they
include any limiting endorsement that has not been first submitted to COUNTY and
approved of in writing.
11. The requirements in this Exhibit supersede all other sections and provisions of this
CONTRACT to the extent that any other section or provision conflicts with or impairs the
provisions of this Exhibit.
12. Unless otherwise approved by COUNTY, insurance provided pursuant to these
requirements shall be by insurers authorized to do business in Washington and with a
minimum A.M. Best rating of A-:VII.
Professional Services Contract (rev 07/2025) Page 17
13. All insurance coverage and limits provided by CONTRACTOR and available or applicable to
this agreement are intended to apply to the full extent of the policies. Nothing contained in
this CONTRACT limits the application of such insurance coverage.
14. CONTRACTOR agrees to require insurers, to provide notice to COUNTY thirty (30) days
prior to cancellation of such liability coverage or of any material alteration or non-renewal of
any such coverage, other than for non-payment of premium. CONTRACTOR shall assure
that this provision also applies to any subcontractors, joint ventures or any other party
engaged by or on behalf of contractor in relation to this agreement. Certificate(s) are to
reflect that the issuer will provide thirty (30) days’ notice to COUNTY of any cancellation of
coverage.
15. COUNTY reserves the right at any time during the term of the CONTRACT to change the
amounts and types of insurance required by giving the CONTRACTOR ninety (90) days
advance written notice of such change. If such change results in substantial additional cost
to the CONTRACTOR, the COUNTY and CONTRACTOR may renegotiate
CONTRACTOR’s compensation.
16. Requirements of specific coverage features are not intended as limitation on other
requirements or as waiver of any coverage normally provided by any given policy. Specific
reference to a coverage feature is for purposes of clarification only as it pertains to a given
issue and is not intended by any party or insured to be all-inclusive.
17. CONTRACTOR agrees to provide immediate notice to COUNTY of any claim or loss against
CONTRACTOR arising out of the work performed under this agreement. COUNTY assumes
no obligation or liability by such notice, but has the right (but not the duty) to monitor the
handling of any such claim or claims if they are likely to involve COUNTY.
Professional Services Contract (rev 07/2025) Page 18
EXHIBIT C
BUDGET
Submit monthly invoices electronically to Monte Arnold (marnold@masoncountywa.gov) by the
15th of each month for reimbursement of allowable costs.
Budget Category Amount
Peer Wages $30,992
Peer Benefits/Payroll Taxes $12,813
Direct Service Supports $7,166
Maximum Contract Total $50,971
Payment:
In the event State, Federal, or local funding changes, the COUNTY reserves the right to amend
the payment terms and the amount awarded in this contract. Approved invoices will be
disbursed according to the vendor payment schedule of the County Auditor’s Office. Refer to the
Billing Procedures and Payment clause of this contract for additional information.
All COUNTY-provided templates must be used and not modified without the county's written
permission. The COUNTY can change the reporting requirements by notifying the
CONTRACTOR.
Payment will be considered timely within 30 days of receipt of invoice.
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No.
From: Ian Tracy Ext:544
Department: Public Health Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): March 16, 2026 Agenda Date(s): March 31st, 2026
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other
(Please ensure proper internal review channels have been followed, t his is the responsibility of the
requesting Department)
Item: OSAC Membership Update
Background/Executive Summary: On March 10th Keith Fuller resigned his position on the On -site
Sewage Advisory Committee. Keith Fuller was appointed to the Realtor position and has served on the
committee since March 26th, 2019. We appreciate Keith’s many years of service and will miss his
thoughtful and engaging perspective on the topics discussed by the committee.
We now have three vacancies on the committee:
• Realtor
• Shellfish Industry
• Designer
I would like to read the attached press release at the March 31 st regular meeting.
Associated Costs/Budget Impact (amount, funding source, budget amendment, etc.): N/A
Public Outreach: Press Release
Requested Action: Approval to read the press release at the March 31st regular meeting.
Attachment(s): Press Release
NEWS RELEASE
March 31st, 2026
MASON COUNTY COMMISSIONERS’ OFFICE
411 N 5TH ST, BLDG 1, SHELTON, WA 98584
TO: KMAS, KRXY, SHELTON-MASON COUNTY JOURNAL, THE OLYMPIAN,
SHELTON CHAMBER OF COMMERCE, NORTH MASON CHAMBER OF
COMMERCE, CITY OF SHELTON, ECONOMIC DEVELOPMENT
COUNCIL, THE SUN
RE: Onsite Sewage Advisory Committee Vacancies
The Mason County Board of Health is seeking applicants for the On-site Sewage
Advisory Committee. The Committee provides recommendations to the Board regarding
onsite septic system permitting, policy , and regulations. Their meetings are hybrid,
occurring quarterly from 5:00-7:00 pm on the second Tuesday of the month. The
Committee has vacancies for Realtor, Shellfish Industry, and Septic Designer positions.
Please contact the Commissioners' Office or visit
https://www.cognitoforms.com/MasonCounty2/AdvisoryBoardApplication to apply.
For information or questions about the committee, call our office at 360-427-9670 ext.
400 or email danderson@masoncountywa.gov
Mason County Administrator
411 N 5th Street
Shelton, WA 98584
(360) 427-9670 ext. 419
Mason County Commissioner
Briefing Items from County Administrator
Support Services
March 16, 2026
Specific Items for Review
→ Foothills Park donations – John Taylor
→ Shelton Skate Park – John Taylor
→ General Services Collective Bargaining Agreement (CBA) – Kim Monroe
→ Take Home Vehicle request – Jennifer Beierle
→ February 2026 financial report – Jennifer Beierle
→ .09 grant process overview/procedures follow-up – Travis Adams
→ Indigent Defense caseload reduction compliance – Travis Adams
→ Mason Lake Campground purchase and metro parks district discussion – Travis Adams
→ South Mason Fire District territory withdrawal request – Travis Adams
Administrator Updates
Commissioner Discussion
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No.
From: Cassidy Perkins for John Taylor Ext: 535
Department: Parks & Trails Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): 03/16/2026 Agenda Date(s): 03/31/2026
Internal Review: ☐ Finance ☐ Human Resources ☒ Legal ☐ IT ☐ Risk ☐ Other
(Please ensure proper internal review channels have been followed, this is the responsibility of the
requesting Department)
Item:
Mason County Parks and Trails – Foothills Park & Friends of Foothills Dog Park Donation Applications
Background/Executive Summary:
William Long has submitted 2 donation applications for Foothills County Park. The 1st one involves 4
benches in which he would like to request permission for volunteers to install. The 2nd would be for a
12x16ft gazebo to also be installed in which they would be donating the funds for a professional to install.
Details to be found in the donation applications attached.
Associated Costs/Budget Impact (amount, funding source, budget amendment, etc.):
None.
Public Outreach:
N/A
Requested Action:
Approval to accept the attached donation application requests and services.
Attachment(s):
Donation applications
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No.
From: Cassidy Krall for John Taylor Ext: 535
Department: Parks & Trails Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): 03/16/2026 Agenda Date(s): 03/31/2026
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other
(This is the responsibility of the requesting Department)
Item: Shelton Skate Park Contract
Background/Executive Summary: Wherein the original contract agreement expires May 5, 2026, the
Mason County Parks & Trails Department would like to request a recommendation from the Commission
on whether to renew.
Budget Impact (amount, funding source, budget amendment, etc.): The County will pay the City
$5,000.00 annually
Public Outreach: N/A
Requested Action: Recommend whether or not to renew the Shelton Skate Park Contract.
Attachment(s): New contract agreement proposed by the City of Shelton
INTERLOCAL AGREEMENT REGARDING
SHELTON SKATE PARK OPERATIONS
The Parties, the City of Shelton (“City”), Mason County (“County”), and the Shelton School
District (“District”) enter into this Agreement under RCW 39.34.030, concerning operation
of the Shelton Skate Park.
WHEREAS, the Shelton Skate Park, located at 110 Wallace Kneeland Boulevard, occupies
property owned by the Shelton School District; and
WHEREAS, in 2014 the City agreed to take on the responsibility of operating the Skate Park
from the Mason County Parks and Trails Department; and
WHEREAS, the Parties wish to enter into this Agreement to clarify and extend each Party’s
responsibilities with regard to the Skate Park; and
WHEREAS, all the Parties are authorized by State law to enter into interlocal agreements for
cooperative performance of duties.
NOW, THEREFORE, the Parties agree as follows:
LEASE OF SCHOOL DISTRICT PROPERTY
The District and City will extend the existing lease agreement, which transfers use of the
Skatepark property to the City, for an additional two years. The terms of the ground lease
shall be set forth in the separate Lease Agreement.
RESPONSIBILTY FOR OPERATIONS
The City shall be responsible for operating the Skatepark, including as-needed
maintenance.
COUNTY SUPPORT OF OPERATIONS
The County shall contribute up to but not exceeding five thousand dollars ($5,000) annually
for operation expenses. The County shall provide staff expertise on an as-needed basis for
purposes such as structure and ramp repairs.
REBUILD OF DEVELOPMENT OF NEW PARK
The City and County shall mutually pursue grant opportunities and engage in other efforts,
including community fundraising, either to rebuild of the Skatepark at its current location,
or to develop a new Skatepark at an alternative location. The Parties anticipate the City will
assume operational responsibilities if a new Skatepark is developed. If needed, the Parties
will execute an amended or new Interlocal Agreement to govern relative responsibilities for
a rebuilt or new Skatepark. The City and the County agree that if, by the end of the two-year
lease, funding has not been raised to either re-build or re-locate the Skatepark, the City and
the County may negotiate an extension to this Agreement. Alternatively, the Parties may
agree to jointly close and decommission the Skatepark.
DECOMMISSION OF EXISITNG SKATEPARK
If, at any time within the term of this Agreement or following expiration, the Parties mutually
agree not to continue the Skatepark at the existing location, the fixtures shall be removed
and the grounds restored to a condition agreeable to the District, with costs of removal and
restoration split 50/50 between the City and the County.
TERM
The term of this Agreement shall commence immediately upon signatures of all Parties and
continue in effect for a period of two years, unless terminated earlier.
COMMUNITY CLEAN-UP
The City and County shall cooperate in organizing community groups for maintenance and
clean-up of the Skatepark as needed.
INSURANCE AND INDEMNITY
The City shall maintain property and liability insurance for the Skatepark in accordance
with its customary coverages and limits. The City shall defend, indemnify, and hold the
other Parties harmless from all claims, actions, and judgements arising from the City’s
operation of the Skatepark, except for claims arising from the negligence or intentional
actions of other Parties.
TERMINATION
Any Party may terminate its participation in the agreement with a minimum of 180 days
prior written to the other parties, and in accordance with the termination provisions of the
Lease Agreement. Provided, however, that if the Couty’s decision to terminate its
participation in this Agreement results in closure of the Skatepark or termination of the
City’s Lease with the District, the County and City shall share equally in the cost of any
removal of improvements and site restoration that needs to be performed.
NO SEPARATE LEGAL ENTITY
By executing this Agreement, the Parties do not intend to form a separate legal entity.
EFFECTIVE DATE
This agreement shall be in full force and effect upon approval by the City, County and
District officials signing below on behalf of all the Parties, following approval by each Part’s
governing body in an open public meeting.
ELECTRONIC POSTING
Consistent with RCW 39.34.040, publication of this Agreement shall be achieved by
posting the Agreement electronically on the City’s website.
Dated this ____________ day of ____________, 2026
MASON COUNTY
By_____________________________________
Chair Board of County Commissioners
CITY OF SHELTON
By______________________________________
Mark Ziegler, City Manager
SHELTON SCHOOL DISTRICT
By______________________________________
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No.
From: Kim Monroe Ext: 421
Department: Human Resources Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): 03/16/26 Agenda Date(s): 3/17/26
Internal Review: ☐ Finance ☒ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other
(Please ensure proper internal review channels have been followed, this is the responsibility of the
requesting Department)
Item:
Tentative Agreement on General Services Labor Contract
Background/Executive Summary:
Mason County and Teamsters Union Local No. 252 have successfully concluded negotiations for a
successor Collective Bargaining Agreement covering the General Services bargaining unit for the period
of January 1, 2026 through December 31, 2028. The agreement has been ratified by the bargaining unit
membership, concluding the bargaining process between the County and the Union.
Key provisions of the agreement include:
• January 1, 2026: 2.0% General Wage Increase applied to the salary schedule.
• January 1, 2027: 2.0% General Wage Increase applied to the salary schedule.
• January 1, 2028: 2.0% General Wage Increase applied to the salary schedule.
Continuation of the County’s health and welfare benefit structure with a reopener provision allowing the
parties to meet by June 30, 2027 to discuss medical, dental, and vision insurance options. Updated wage
tables and market adjustments reflected in Appendix A of the agreement.
This agreement reflects the collaborative efforts of both the County and the Union to maintain
competitive compensation and stable working conditions while ensuring the continued delivery of public
services to Mason County residents.
Associated Costs/Budget Impact (amount, funding source, budget amendment, etc.):
Working with Financial Services to finalize total package cost
Public Outreach:
Currently working with the Union’s negotiator to do final contract review and prep for signatures
Requested Action:
Execute contract for implementation retroactive to January 1, 2026
Attachment(s):
Contract Summary
Page 1
COLLECTIVE BARGAINING
AGREEMENT
January 1, 2026 – December 31, 2028
BETWEEN
TEAMSTERS UNION LOCAL NO. 252
AND
MASON COUNTY
GENERAL SERVICES
General Services - Teamsters Union Local No. 252 and Mason County 2026-2028 Collective Bargaining Agreement Page 2
TABLE OF CONTENTS
ARTICLE 1 – DEFINITIONS .......................................................................................................... 5
ARTICLE 2 – RECOGNITION ........................................................................................................ 6
2.1 RECOGNITION .................................................................................................................. 6
2.2 NEW CLASSIFICATIONS ..................................................................................................... 6
ARTICLE 3 –UNION SECURITY ................................................................................................... 7
3.1 UNION REPRESENTATION .................................................................................................. 7
3.2 NONDISCRIMINATION – UNION ACTIVITY ............................................................................. 8
ARTICLE 4 - NO STRIKE / NO LOCKOUT ................................................................................... 8
ARTICLE 5 – MANAGEMENT RIGHTS AND RESPONSIBILITIES .............................................. 8
ARTICLE 6 – UNION / EMPLOYER RELATIONS ......................................................................... 9
6.1 UNION ACCESS ................................................................................................................ 9
6.2 FACILITY USE ................................................................................................................... 9
6.3 STEWARDS ...................................................................................................................... 9
6.4 ORIENTATION ................................................................................................................... 9
6.5 BULLETIN BOARDS ........................................................................................................... 9
6.6 CONTRACT DISTRIBUTION ............................................................................................... 10
6.7 NEGOTIATIONS RELEASE TIME ........................................................................................ 10
6.8 GRIEVANCE RELEASE TIME ............................................................................................. 10
6.9 UNION BUSINESS ........................................................................................................... 10
6.10 BARGAINING UNIT ROSTER ............................................................................................. 10
ARTICLE 7 – EMPLOYMENT ...................................................................................................... 10
7.1 PROBATIONARY/ TRIAL SERVICE PERIODS ....................................................................... 10
7.2 TYPES OF EMPLOYMENT ................................................................................................. 11
7.3 CONTRACTORS .............................................................................................................. 12
7.4 STUDENTS / INTERNS ...................................................................................................... 12
ARTICLE 8 – HOURS OF WORK AND OVERTIME .................................................................... 12
8.1 WORKDAY / WORKWEEK ................................................................................................ 12
8.2 WORK SCHEDULES ........................................................................................................ 12
8.3 REST / MEAL BREAKS .................................................................................................... 13
8.4 OVERTIME ...................................................................................................................... 13
8.5 COMP TIME .................................................................................................................... 13
ARTICLE 9 – EMPLOYMENT PRACTICES ................................................................................ 14
9.1 NONDISCRIMINATION ...................................................................................................... 14
9.2 JOB POSTING ................................................................................................................. 14
9.3 PROMOTIONS ................................................................................................................. 14
9.4 PERSONNEL FILE / POLICIES ........................................................................................... 15
9.5 EVALUATIONS ................................................................................................................ 15
9.6 DISCIPLINE / CORRECTIVE ACTION .................................................................................. 16
ARTICLE 10 – SENIORITY ......................................................................................................... 17
10.1 DEFINITIONS .................................................................................................................. 17
10.2 APPLICATION OF SENIORITY ............................................................................................ 18
10.3 PROBATIONARY PERIOD ................................................................................................. 19
10.4 LOSS OF SENIORITY ....................................................................................................... 19
General Services - Teamsters Union Local No. 252 and Mason County 2026-2028 Collective Bargaining Agreement Page 3
10.5 LAYOFFS ....................................................................................................................... 20
10.6 NOTICE .......................................................................................................................... 20
10.7 MEETING WITH UNION ..................................................................................................... 20
10.8 AFFECTED GROUP ......................................................................................................... 20
10.9 VACANT POSITIONS ........................................................................................................ 21
10.10 SENIORITY LIST .............................................................................................................. 21
10.11 ORDER OF LAYOFF.......................................................................................................... 21
10.12 COMPARABLE EMPLOYMENT ........................................................................................... 22
10.13 LAYOFF OPTIONS ........................................................................................................... 22
10.14 REDUCTION HOURS / FTE ............................................................................................... 23
10.15 RECALL LIST .................................................................................................................. 23
10.16 VACATION & LEAVE CASH OUTS / PAY ............................................................................. 24
10.17 UNEMPLOYMENT CLAIMS ................................................................................................. 24
ARTICLE 11 – WAGES ............................................................................................................... 24
11.1 WAGE SCHEDULE. .......................................................................................................... 25
11.2 HIRE-IN RATES ............................................................................................................... 25
11.3 SHIFT DIFFERENTIAL ...................................................................................................... 25
ARTICLE 12 – OTHER COMPENSATION .................................................................................. 25
12.1 STANDBY / DUTY OFFICER STIPEND ................................................................................ 25
12.2 CALL-BACK PAY ............................................................................................................ 26
12.3 WORK IN A HIGHER CLASSIFICATION ............................................................................... 27
12.4 MILEAGE REIMBURSEMENT ............................................................................................. 27
12.5 LONGEVITY .................................................................................................................... 27
12.6 LEAD WORKER .............................................................................................................. 27
12.7 COMMERCIAL DRIVER’S LICENSE (CDL) .......................................................................... 27
12.8 CLOTHING ALLOWANCE .................................................................................................. 28
12.9 BILINGUAL PAY .............................................................................................................. 28
ARTICLE 13 – HOLIDAYS .......................................................................................................... 28
13.1 HOLIDAYS ...................................................................................................................... 28
13.2 RELIGIOUS HOLIDAYS ..................................................................................................... 29
13.3 HOLIDAY OBSERVANCE .................................................................................................. 29
13.4 HOLIDAY ON DAY OFF .................................................................................................... 29
13.5 HOLIDAY COMPENSATION ............................................................................................... 29
ARTICLE 14 – VACATION .......................................................................................................... 29
14.1 VACATION ACCRUAL ...................................................................................................... 29
14.2 VACATION SCHEDULING ................................................................................................. 30
14.3 VACATION PAY ............................................................................................................... 30
14.4 VACATION UPON TERMINATION ....................................................................................... 31
ARTICLE 15 - SICK LEAVE ........................................................................................................ 31
15.1 SICK LEAVE ACCRUAL .................................................................................................... 31
15.2 SICK LEAVE USAGE ........................................................................................................ 31
15.3 SHARED LEAVE .............................................................................................................. 31
15.4 COORDINATION - WORKER’S COMPENSATION BENEFITS .................................................. 32
15.5 FAMILY MEMBER ............................................................................................................ 33
15.6 SICK LEAVE CASH OUT .................................................................................................. 33
ARTICLE 16 – LEAVES OF ABSENCE ...................................................................................... 33
16.1 IN GENERAL ................................................................................................................... 33
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16.2 JURY DUTY / COURT ....................................................................................................... 33
16.3 MILITARY LEAVE ............................................................................................................ 34
16.4 BEREAVEMENT ............................................................................................................... 34
16.5 MAINTENANCE OF SENIORITY .......................................................................................... 34
16.6 LEAVE WITHOUT PAY ..................................................................................................... 34
16.7 FAMILY LEAVE – FMLA .................................................................................................. 34
16.8 MATERNITY DISABILITY LEAVE ........................................................................................ 35
16.9 INCLEMENT WEATHER .................................................................................................... 35
16.10 PAID FAMILY & MEDICAL LEAVE COMPLIANCE ................................................................ 35
16.11 WASHINGTON STATE LONG TERM CARE TRUST ACT COMPLIANCE ................................... 35
ARTICLE 17 – HEALTH & WELFARE ........................................................................................ 35
17.1 HEALTH AND LIFE INSURANCE ........................................................................................ 35
17.2 RETIREMENT AND TEAMSTERS PENSION .......................................................................... 36
ARTICLE 18 – TRAINING ........................................................................................................... 36
18.1 TRAINING ....................................................................................................................... 36
18.2 TRAINING REIMBURSEMENT ............................................................................................ 36
ARTICLE 19 – LABOR / MANAGEMENT COMMITTEES ........................................................... 36
19.1 PURPOSE OF COMMITTEE ............................................................................................... 36
19.2 COMPOSITION OF COMMITTEE ......................................................................................... 36
19.3 COMPENSATION ............................................................................................................. 37
ARTICLE 20 – HEALTH & SAFETY ............................................................................................ 37
20.1 SAFE WORKPLACE ......................................................................................................... 37
20.2 HEALTH & SAFETY PLAN ................................................................................................ 37
20.3 DRUG FREE WORKPLACE ............................................................................................... 37
20.4 WORKPLACE VIOLENCE .................................................................................................. 38
ARTICLE 21 - GRIEVANCE PROCEDURE ................................................................................. 38
21.1 GRIEVANCE DEFINED ...................................................................................................... 38
21.2 GRIEVANCE PROCEDURE ................................................................................................ 38
21.3 UNION / EMPLOYER GRIEVANCE ...................................................................................... 40
21.4 SCHEDULE OF MEETINGS ................................................................................................ 40
ARTICLE 22 - GENERAL PROVISIONS ..................................................................................... 40
22.1 SAVINGS CLAUSE ........................................................................................................... 40
ARTICLE 23 – ENTIRE AGREEMENT ........................................................................................ 41
23.1 DURATION CLAUSE ........................................................................................................ 41
23.2 ENTIRE AGREEMENT....................................................................................................... 41
SIGNATURES ............................................................................................................................. 41
APPENDIX A– WAGE TABLES .................................................................................................. 42
APPENDIX B– MOU HEALTH BENEFIT REOPENER ................................................................ 46
APPENDIX C– MOU TRUST CONTRIBUTION RATE ................................................................. 47
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PREAMBLE Mason County, a political subdivision of the State of Washington, hereinafter referred to as the “County” or “Employer,” and Teamsters Union Local No. 252, hereinafter referred to as the “Union,” do hereby enter into this Agreement. The Employer and the Union agree that the effective, efficient and uninterrupted performance of governmental service to the community is their common objective. In order to assist them in achieving that objective, this Agreement represents the establishment of fair and reasonable compensation and working conditions for the employees in this bargaining unit through the collective bargaining process. The Employer and the Union recognize that the success of these objectives depends upon the Employer’s success in establishing the service, upon the ability and creative contributions of the employees, and upon the joint efforts of both parties in improving the service. Therefore, the Employer and the Union encourage, to the greatest degree possible, friendly and cooperative relations between their respective representatives at all levels and among all employees.
ARTICLE 1 – DEFINITIONS
As used herein, the following terms shall be defined as follows:
1.1 Anniversary Day of Pay shall mean the day of employee step increase depending on the day of hire, or promotion that takes place within the same pay period of anniversary date. The actual day of pay increase shall be the 1st or the 16th of the month, depending on the date of the anniversary day (e.g. if an employee’s anniversary date is on January 14, the pay increase will take effect January 1).
1.2 Bargaining Unit (Union) shall be Teamsters Union Local No. 252.
1.3 Day shall mean for the purpose of timelines associated with grievances, appeals and policy issues, shall mean a calendar day.
1.4 Employee shall mean a person occupying a position and paid a salary or wage by the Employer and who is represented by the bargaining unit (as defined in Article 2.1 hereof) covered by this Agreement. Employee shall not include any person retained by the Employer under a written personal services or consultant contract or agreement.
1.5 Employer shall mean the Board of Mason County Commissioners.
1.6 Executive, Administrative, and Professional Employees shall mean all employees as defined in WAC 296-128-500.
1.7 “Immediate Family” shall be defined as persons related by blood, marriage, or legal adoption in the degree of relationship of grandparent, parent, wife, husband, brother, sister, child biological, adopted, or foster child, a stepchild, a legal ward, or a child of a person standing
in loco parentis who is under eighteen years of age; or eighteen years of age or older and incapable of self-care because of a mental or physical disability, grandchild, domestic partner (state registered), in compliance with WAC 296-130-030 and RCW 49.12.270 (or subsequent statutes) and other persons with the approval of the Elected Official / Department Head or designee.
1.8 Job Classifications and Salary Steps are listed and categorized in Appendix A of this Agreement.
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1.9 Overtime shall mean all Employer-approved work which has been performed in excess of their scheduled workday or in excess of forty (40) hours per week, consistent with Article 8.4.
1.10 Promotions, Transfers and Demotions defined and distinguished:
A. Promotion is a change of an employee from a job classification to a different job classification which is compensated at a higher salary range.
B. Transfer is a change of an employee from a job classification to a different job classification which is compensated at the same salary range.
C. Demotion is a change of an employee from a job classification to a different job classification which is compensated at a lower salary range.
1.11 Vacation shall mean a scheduled workday or accumulation of scheduled workdays on which an employee may, by pre-arrangement, continue to receive the regular rate of compensation although they do not work.
ARTICLE 2 – RECOGNITION
2.1 RECOGNITION The Mason County Board of Commissioners for MASON COUNTY recognizes that the Teamster Union Local No. 252, Centralia, Washington, has the right to bargain for all full-time and regular part-time employees of the Mason County departments of Parks, Public Works/Utilities and Waste, Community Development, Health Services (excluding employees represented by the Community and Family Health bargaining unit) and Buildings and Grounds Maintenance, excluding: supervisory employees, confidential employees, and employees participating in a job school program from Mason County high schools or, by mutual agreement, from any accredited college or vocational school, which shall be coordinated with the student’s academic schedule, under the conditions set forth in the Washington State Public Employee’s Collective Bargaining Act of 1967.
All collective bargaining with respect to wages, hours and working conditions shall be conducted by authorized representatives of the Union and authorized representatives of the Employer. Agreements reached between the parties of this Agreement shall become effective only when signed by the authorized representatives of the Union and by the Board of Mason County Commissioners.
2.2 NEW CLASSIFICATIONS When new Regular or Temporary positions are created within the Departments represented or the classifications listed in Appendix A, the Union will be notified of the pending action prior to hire.
When existing classifications are substantially modified within the Departments represented or the classifications listed in Appendix A, the Union will be notified of the pending action within ten (10) working days of the date that the position is first posted / advertised or the proposed effective date of the action that would change the status of the classification.
It is mutually agreed that it is the intent of the parties to meet, upon request by either party, in order to include or exclude new or modified positions in the bargaining unit consistent with the duties, responsibilities, and organizational level of the classification.
The parties agree that new classification(s) designated and approved by the Employer to be within the non-represented pay plans shall be excluded from the bargaining unit, absent a request to meet within thirty (30) calendar days. Existing bargaining unit classifications shall remain within the
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bargaining unit absent a mutual agreement by the parties or a decision by the Public Employment Relations Commission (PERC).
If either party disagrees with the pay plan designation for a new or reclassified position, the parties recognize the determination of whether the position is included within the bargaining unit may be reviewed by PERC upon petition by either party or jointly. Should PERC determine the classification to be included in the bargaining unit, the position shall be placed within the Union salary schedule at the appropriate rate of pay and at a step arrived at either by mutual agreement / negotiation or PERC ruling.
ARTICLE 3 –UNION SECURITY
3.1 UNION REPRESENTATION
A. It is mutually agreed that only Union members of this unit shall engage in active participation in Union affairs of this unit or serve in a role of leadership of the unit such as serving as a delegate or representative, serving on negotiating or other Union committees, or participating in other similar activities to the interest of the unit.
B. Within ninety (90) days of the new employee’s start date, the Union shall have no less than thirty (30) minutes during the employee’s work hours to present information about the Union. The Union will explain that it is designated as the exclusive representative for all employees covered under the Collective Bargaining Agreement. The Union shall inform each new employee that membership in the Union is voluntary and only when an employee clearly and affirmatively consents to joining the Union may the Union collect fees. In addition, the Union shall explain to the new employee the rights and the benefits the employee would forgo by being a non-member.
C. The Union agrees to accept employees as members without discrimination as to race, color, creed, sex, sexual orientation, national origin or physical, sensory, or mental disability or protected classes under the law.
D. The Employer will provide for payroll deduction of Union dues and initiation fees upon authorization by the employee. Payroll deduction authorization cards must be received by the County department by the fifteenth (15th) day of the month to be recognized as effective for that month. The County will transmit to the duly designated officer of the Union the total amount deducted together with the list of names of the employees from whose pay deductions were made. All refunds of such deductions which may be required to be made to any employee shall be made by the Union, and the Union shall settle all questions, and disputes between it and its members with reference to the deductions or refunds of the like without recourse to the County.
E. The Employer will distribute one (1) copy of this Agreement to each employee in the unit and to each newly hired employee of the unit. The cost of printing this Agreement shall be equally shared between the Department and the Union.
F. The Union agrees to supply the Employer with lists of officers of the Union and representatives and to keep such lists current. The Employer will recognize the officers and representatives, or shop stewards.
G. The signatory organization will indemnify, defend, or hold the Employer harmless against any claims made and against any suit instituted against the County on account of any
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check-off of dues for the Union organization. The Union agrees to refund to the County any amounts paid to it in error on account of the check-off provisions upon presentation of proper evidence thereof by the County.
3.2 NONDISCRIMINATION – UNION ACTIVITY Neither party shall discriminate against any employee because of membership in or non-membership in or activity on behalf of the Union. No employee shall be discharged or discriminated against for upholding Union principles, fulfilling duties as a Steward in the Union or serving on a Union committee.
ARTICLE 4 - NO STRIKE / NO LOCKOUT
The Union agrees that there shall be no strikes, slowdowns, or stoppage of work, or any interference with the efficient operation of the Department. Any such action shall be subject to disciplinary action, including termination and replacement of the employees involved. The Employer shall not lockout any employee during the life of this Agreement.
ARTICLE 5 – MANAGEMENT RIGHTS AND RESPONSIBILITIES
Except as specifically abridged, granted, delegated or modified by this Agreement, including amendments, the County reserves all customary management prerogatives including, but not limited to the right to: A. Establish plan for and direct the workforce toward the organizational goals of County government. B. Determine the organization and merits, necessity, and level of activity or service provided to the public. C. Determine the County budget and financial policies, including accounting procedures.
D. Determine the procedures and standards for hiring, promotion, assignment, transfer, training, layoff, discipline, and retention. E. Discipline employees for just cause. F. Determine the methods, means, equipment, and kinds and number of personnel required to accomplish the governmental operations and maintain the efficiency thereof. G. Assign work and schedule employees. H. Establish work rules and rules of conduct. I. Evaluate employee performance. J. Reduce staff or reduce working hours due to a lack of work or lack of funds.
K. Take all actions necessary to carry out the mission of the County in emergencies.
The Parties recognize that RCW 41.56 may impose an obligation to negotiate changes in wages, hours and working conditions not covered by this Agreement.
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The Union recognizes the County's right to manage subject only to the terms and conditions of this Agreement.
ARTICLE 6 – UNION / EMPLOYER RELATIONS
6.1 UNION ACCESS Employees shall have the right to Union representation. The Union’s authorized staff representatives shall have access to the Employer’s premises where employees covered by this Agreement are working for the purpose of investigating grievances and contract compliance, after notifying the Employer. Access for other purposes shall not be unreasonably denied by the Employer, provided however, that there is no serious or prolonged interruption of the Employer’s working schedule. Such visits shall not interfere with or disturb employees in the performance of their work during working hours.
6.2 FACILITY USE The conduct of Union business on Employer time and premises shall be subject to the limitations set forth in this Article and with the understanding that no Union member or Steward shall use Employer’s equipment in the conduct of Union business. The Union shall be permitted to use designated premises of the Employer for Union meetings, with or without Union staff present, provided it is not disruptive to operations and space is available. Use of Employer’s premises for meetings shall be limited to the hours of 5:00pm to 8:00am and 12:00pm to 1:00pm, unless otherwise approved by the Employer.
6.3 STEWARDS The Union may designate Shop Stewards and alternates. Stewards shall be allowed reasonable time during working hours to investigate and process grievances. Prior to undertaking such grievance duties, the Stewards shall inform their supervisor of the need to be away from their work. The Department shall grant the Steward’s request unless the Stewards cannot be spared at that particular time. If such is the case, then Stewards shall be allowed time to perform their Stewards duties at the earliest possible time. The Union shall provide the Human Resources Department with a current list of all Stewards. The employer will recognize the Stewards as soon as the list is received, in writing, by Human Resources. With notice to the Employer, Stewards shall be allowed reasonable time during working hours to investigate and process grievances, as defined in Article 6.8, 6.9 and 21.4. Union activities other than those provided for in this Article are to be conducted on the employee's own time, e.g. lunch or coffee breaks, before or after work. Employees shall attend Union meetings on their own time.
6.4 ORIENTATION Human Resources will notify the shop steward and Union representative of each new hire within ten (10) business days of the date of hire.
6.5 BULLETIN BOARDS The Employer will provide a bulletin board for Union use. No materials shall be posted except notices of meetings and elections, results of elections, changes in Union by-laws, notices of employee social occasions, similar Union notices, letters, and memoranda. The Union will limit the posting of any material on the Employers’ premises to its bulletin board.
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6.6 CONTRACT DISTRIBUTION The Union will provide access to a copy of this Agreement to employees in the unit.
6.7 NEGOTIATIONS RELEASE TIME The Employer will make a good faith effort to assist in providing release time for Union negotiating team members participating in contract negotiations if negotiations take place on work time, provided that coverage can be arranged, and it will not create overtime.
6.8 GRIEVANCE RELEASE TIME Prior to any proposed investigation of a grievance, Stewards provide notice to their and the grievant’s supervisor, which will be granted unless the Stewards or the grievant is working on something that requires immediate attention. If permission cannot be immediately granted, the Employer will arrange to allow investigation of the grievance at the earliest possible time. When it is necessary for Stewards to conduct Union business authorized by this Agreement in an area or on a shift other than their own, they shall notify the supervisor of that area or shift of their presence and of the nature of their business. No compensation shall be provided by the Employer for such Stewards activities outside the employee’s work shift, without express pre-authorization by the Steward’s Department Director or Human Resources.
6.9 UNION BUSINESS Compensable Union business shall be defined as meeting with an authorized Employer representative who schedules a meeting during normal business hours when it is necessary for a duly authorized Steward of the Union (who is also a member of the bargaining unit) to attend for the purpose of resolving a grievance filed by a member of the bargaining unit, or other issues that require the presence of a Union official. When reasonably possible, the Union representative will notify their supervisor or designee when they are requested to attend a Union meeting during regular business hours. Consistent with Articles 6.3, 6.8 and 21.4, Stewards shall be afforded reasonable time for the investigation of grievance and compliance issues dealing with this Agreement. Other Union business will not be conducted on Employer time. Any concerns by the Employer which indicate that a Stewards is spending an unreasonable amount of time performing Union duties shall be referred to Human Resources for discussion and resolution with the Staff Representative of the Union or their designee. The Union and the Employer have the right to communicate on matters of concern using e-mail, written correspondence, and telephonic communications. The Parties agree to ensure that all respective stakeholders are notified and copied appropriately. The parties agree to respond to written and e-mail correspondence and telephonic messages as soon as reasonably possible.
6.10 BARGAINING UNIT ROSTER The Auditor's Office will provide the Union with a list of all employees within the bargaining unit on an annual basis. The Auditor will also provide to the Union President/Shop Stewards the name and other pertinent information regarding new hires.
ARTICLE 7 – EMPLOYMENT
7.1 PROBATIONARY/ TRIAL SERVICE PERIODS All newly hired employees will serve an initial probationary period of six (6) months. A probationary period may be extended by the Employer with written notice to the employee and the Union. The employer may discharge a probationary employee with a minimum of one (1) day written notice. A probationary employee does not have the right to grieve dismissal.
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Trial Service Period: Employees who are transferred or promoted to another position and/or classification in the bargaining unit shall serve a trial service period for three (3) months of work, consistent with Article 9.3.
7.2 TYPES OF EMPLOYMENT
A. REGULAR FULL-TIME EMPLOYEES: A regular full-time employee is scheduled to work forty (40) hours per week in a regularly budgeted, on-going position. Regular Full-Time employees are eligible to receive the standard benefit package.
B. REGULAR PART-TIME EMPLOYEES: A regular part-time employee typically is scheduled to work a minimum of twenty (20) hours per week but no more than forty (40) hours per week in a regularly budgeted, on-going position. Regular Part-Time employees are eligible to receive the standard benefit package, prorated to match the FTE percentage and adjusted by actual hours worked. Medical benefits are consistent with Article 17.1.
C. TEMPORARY EMPLOYEES: A temporary employee is hired for a specific assignment or project that has a duration of employment and schedule that is anticipated to work one thousand and forty (1,040) hours or more in a twelve (12) month period. A temporary employee is eligible for the standard benefits package, prorated to match the anticipated FTE percentage and adjusted by actual hours worked. Medical benefits are consistent with Article 17.1 if Part-Time Temporary. If a regular employee accepts an assignment of a temporary position, that employee will be eligible for return rights to their former position upon completion of the specific assignment or term of the temporary employment or upon twenty (20) calendar days’ notice from the Employer or thirty (30) calendar days’ notice from the employee, whichever is earlier. The regular employee shall continue to earn seniority as to their former position during the period of the temporary position assignment. Any new-hire employee who is hired to fill the vacancy, which was created by the regular employee accepting a temporary position, will also be hired as a temporary employee and that employee will cease to have employment rights upon the return of the regular employee to the former position. Employees in temporary positions serve an anticipated but not guaranteed term. While a term of employment is anticipated, the assignment / project may be terminated at any time for any reason, with or without notice. Temporary employees are not eligible for bumping, seniority and longevity.
D. EXTRA HELP / ON-CALL EMPLOYEES: An on call / extra help employee works in a limited, but on-going capacity. They do not have a specific end date. Their schedule may consist of an intermittent or varying schedule per week on an as needed basis and are anticipated to work fewer than one thousand and forty (1,040) hours within a twelve (12) month period. They are not eligible for the benefits package.
E. SEASONAL EMPLOYEES:
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A seasonal employee works for a specific amount of time and is not expected to meet or exceed one thousand and forty (1,040) accumulated hours in a twelve (12) month period. A seasonal employee is not eligible to receive the benefits package.
7.3 CONTRACTORS The Employer will make good faith efforts to limit bargaining unit work to employees covered by this Agreement.
Should the Employer consider Subcontracting, the parties shall meet to allow the Union an opportunity to review the County’s financial reasons for considering subcontracting and to present any alternative means of cost-savings besides subcontracting for the County to consider. If the County determines that subcontracting is necessary, the County shall negotiate with the Union the effects of subcontracting upon members of the bargaining unit.
7.4 STUDENTS / INTERNS Student and Internship programs may be created by the employer provided such does not take work away from budgeted classifications represented by the Union, the Union is provided notice and, upon request by the Union, the Employer meets with the Union to discuss the impacts and benefits of the program.
ARTICLE 8 – HOURS OF WORK AND OVERTIME
8.1 WORKDAY / WORKWEEK The workweek shall normally consist of five (5) workdays within a seven (7) consecutive day period, beginning Sunday at 12:00 a.m. through Saturday at 11:59 p.m. The assignment of workdays and work schedules shall be determined by the Employer in order to meet business and customer service needs or in response to budgetary demands.
Changes in work schedule, which may include changes in the schedule or total hours, shall be consistent with Article 8.2.
8.2 WORK SCHEDULES For regular full-time employees, the workweek shall normally consist of forty (40) hours of time scheduled within a seven (7) consecutive day period. Work hours for full-time employees covered by this Agreement shall normally be 8:00 a.m. to 5:00 p.m., unless a County Office or Department establishes an alternate work schedule as described below:
A. The regular workweek shall normally consist of five (5) consecutive workdays, Monday through Friday.
B. The County may modify the regular workweek to support special purposes at specified periods of time (for instance parks, facilities, utilities, health, etc.), provided employees receive at least five (5) working days’ notice of the schedule change.
C. The Employer may change employee work schedules with five (5) working days’ notice to the employee and their Union representative. Less than five (5) working days’ notice may be given if mutually agreed between the employee and the Employer.
D. Hours shall be extended outside of normal business hours as necessary to allow for uninterrupted and efficient operation.
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Flex Time: Flexible starting and/or quitting times may be adopted, on a case-by-case basis, with mutual agreement between the employee and their Employer. These work schedule adjustments shall not result in the application of the overtime provisions. Alternate Work Schedule: Workweeks and work shifts of different numbers of hours and/or workdays may be established by the Department in order to meet business and customer service needs, or in response to budgetary demands. Employees may be assigned to an alternate work schedule by the Department, such as 4-10s or 9-80s with five (5) working days’ notice from the Department. An employee may request to work an alternate work schedule, which shall be subject to the approval of the Employer. The alternate work schedule shall not result in the application of the overtime provisions.
8.3 REST / MEAL BREAKS Employees may be allowed up to a one (1) hour unpaid lunch period as approved and scheduled by the Employer. Employees are entitled to take one (1) fifteen-minute (15) break for every four (4) hours worked. Breaks should be arranged so that they do not interfere with County business or service to the public. Lunch periods and breaks shall not be combined, and they may not be used to shorten an employee’s workday. Solid Waste Attendants assigned to remote work locations who are not relieved for lunch shall be provided with a paid one-half (1.5) hour lunch period approximately midway through the workday. This meal period shall be scheduled so that service to the public is not impaired.
8.4 OVERTIME Any employee in a paid status for at least eight (8) hours and beyond their scheduled workday, or who works more than forty (40) hours in a workweek shall be compensated at the rate of one and one-half (1.5) times their straight-time hourly rate for all such overtime hours worked. An employee assigned to work on a Sunday or on a Holiday, when it is not within the employee’s usual work schedule, shall be compensated at a rate of two (2) times their straight-time hourly rate for all hours actually worked, in addition to any Holiday Benefit pay. All overtime must be pre-approved by the Employer. If the workweek includes sick and/or vacation leave hours, no overtime will be paid, unless the sick and/or vacation leave was preapproved.
Upon request to work beyond the regular workday or workweek, by mutual agreement, the parties may agree upon an adjusted workweek for that specific workweek, for purposes of employee convenience and to avoid overtime.
8.5 COMP TIME The Employer may authorize comp time in lieu of overtime compensation and, if so, the employee shall receive comp time at the rate of one and one-half (1.5) times their straight-time hourly rate for all overtime hours worked. Comp time earned may not exceed eighty (80) hours at any point in time. Employees shall receive overtime compensation whenever their accrued comp time reaches the eighty (80) hours maximum. For employees hired on or after January 1, 2020, no rollover comp time can be banked, and the allowed eighty (80) hours of accrued comp time must be used by the end of each year. If the employee does not use all their accumulated comp time by the end of the year, they will receive a payout for the unused comp time on the December 25 payroll check. Upon approval by the County, the employee may be permitted to cash out all or part of the excess comp time. The scheduling of comp time off shall be requested and approved in the same manner as vacation leave.
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Compensation shall not be paid (nor comp time earned) more than once for the same hours under any provision of this Article or Agreement. Premium or overtime pay shall not be duplicated or pyramided unless required by the Fair Labor Standards Act, in which case premium or overtime pay shall be based on the employee’s regular rate of pay. Unless there are bona fide work requirements, authorized overtime work opportunities shall be distributed as equally as possible, in inverse order of seniority within job classifications. Employees may decline voluntary overtime opportunities.
ARTICLE 9 – EMPLOYMENT PRACTICES
9.1 NONDISCRIMINATION Under this Agreement, neither party will discriminate against employees on the basis of race, sex, age, marital status, color, creed or religion, national origin, political affiliation, veteran status, sexual orientation, or any real or perceived sensory, mental or physical disability, or because of participation in or lack of participation in union activities. Bona fide occupational qualifications based on the above traits do not violate this Section. Sexual harassment will be considered discrimination under this Article. Disputes involving this Article may be processed through an appropriate agency and/or the grievance procedure; however, use of the grievance procedure is encouraged prior to the initiation of any other official action involving such a dispute when the action is originated by the Union or members thereof. Whenever words denoting gender are used in this Agreement, they are intended to apply equally to either gender.
9.2 JOB POSTING When a job opening or vacancy in the bargaining unit occurs, notice of such position shall be posted by the Human Resources Department for a period of no less than seven (7) calendar days before the position is filled. The posting shall indicate the salary range for the position, the required or preferred minimum qualifications and/or experience, the Department to whom the position will report and the application process. Union positions will be identified as such. It is the Employer’s interest to fill positions with the most qualified individuals who apply. While qualified employees within the bargaining unit shall be given first consideration for a position.
9.3 PROMOTIONS Promotions, Transfers and Demotions defined - As used in this Article the following terms mean:
A. Promotion is a change of an employee from a job classification to a different job classification which is compensated at a higher salary range.
B. Transfer is a change of an employee from a job classification to a different job classification which is compensated at the same salary range.
C. Demotion is a change of an employee from a job classification to a different job classification which is compensated at a lower salary range. Employees who are reclassified, promoted or transferred may serve a trial service period of up to three (3) months. Employees may elect to revert to their previous job classification and position within thirty (30) calendar days of the effective date of their reclassification, promotion or transfer. After thirty (30) days, if the employee is unsuccessful in the new position, the employee shall be returned to their previous position only if it is vacant (i.e. an offer of employment has not been extended). If the position
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is not vacant or if it has been abolished, the employee will be laid off in accordance with Article 10, Seniority except that the employee shall not be eligible to exercise the bumping provision. Employees on trial service shall be paid the appropriate established salary for that position and if reverted, either voluntarily or by the Employer, will return to their previous salary (including any adjustments due, e.g., salary increase, step increases, etc.). Upon appointment to a position in a higher class, the employee’s base salary will be increased to a step of the range for the new class that is nearest to two- and one-half percent (2.5%) higher than the amount of the pre-promotional step, or to the entry step of the new range, whichever is higher.
9.4 PERSONNEL FILE / POLICIES Unless otherwise provided by the terms of this Agreement, the Employer Administrative and Personnel Policies shall apply to members of this bargaining unit. Employees shall also refer to Employer policies to resolve matters not covered by this Agreement or for clarification of matters covered by this Agreement. However, where there is a conflict between Employer policies and any provisions of this Agreement, the provision(s) of this Agreement shall govern. The official personnel file for each employee shall be clearly identified as such and the Human Resources Department shall be the custodian of such files. The files shall be locked, and access shall be limited to the employee’s Department Head or anyone designated by the Employer to act on their behalf, and staff in the Human Resources Department. An employee may examine their own personnel file by making an appointment with Human Resources. Representatives of the employee may be granted access with the written authorization of the employee, except as authorized by law. Conditions of hiring, termination change in status, shift, evaluations, commendations and disciplinary actions shall be in writing with a copy to the Employee prior to placement in their personnel file. The Employer’s failure to abide by this Article pertaining to personnel file access shall not affect the Employer’s ability to proceed with the merits of discipline or discharge but may be a separate Union grievable matter and any grievance timelines will be correspondingly extended. Employees shall have the right to provide a written response to any written evaluations or disciplinary actions to be included in the personnel file. Upon approval of the Human Resources Department, employees may add additional documents to their personnel file including, but not limited to, certifications, degrees, and commendations. Medical files shall be kept separate and confidential in accordance with state and federal law.
9.5 EVALUATIONS The purpose of evaluations is to help an employee be successful in performance and to understand the standards and goals of their position and their Department. The evaluation will assess and focus on the employee’s accomplishment of their job functions and the goals and standards of the position. Where the employee does not meet the above, a plan for correction, training or support should be developed with the employee. Evaluation may occur in two (2) forms:
A. All regular employees should be formally evaluated in writing by their immediate supervisor and/or Department head or designee during the probationary or trial service period and at least annually (at date of hire or a common date) thereafter.
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B. Additionally, evaluation of job performance may occur at any time and on an ongoing basis. Evaluation may occur in various ways and may include coaching, counseling or written assessment.
The evaluation process shall also include a review of the current job description. Evaluation shall not, by itself, constitute disciplinary action – disciplinary action must be specifically identified as such, in writing, consistent with Article 9.6. Employees will be given a copy of the evaluation. Employees will be required to sign the evaluation, acknowledging its receipt. Evaluations are not grievable; however, employees may elect to provide a written response to the evaluation, which will be retained with the evaluation in the employee’s personnel file.
9.6 DISCIPLINE / CORRECTIVE ACTION The Employer agrees to act in good faith in the discipline, dismissal or demotion of any regular employee and any such discipline, dismissal or demotion shall be made only for just cause. No employee shall be discharged except for just cause. The parties recognize that just cause requires progressive discipline. Progressive discipline may include:
A. oral warnings, which will be documented;
B. written warnings – which may also include work performance improvement or corrective action plan for poor work performance or misconduct,
C. suspension without pay;
D. demotion; or
E. discharge.
The intent of progressive discipline is to assist the employee with performance improvement or to correct misconduct. Progressive discipline shall not apply where the offense requires more serious discipline in the first instance. Both the sequencing and the steps of progressive discipline are determined on a case-by-case basis, given the nature of the problem. All disciplinary actions shall be clearly identified as such in writing. The employee will be requested to sign the disciplinary action. The employee’s signature thereon shall not be construed as admission of guilt or concurrence with the discipline but rather shall be requested as an acknowledgement of receipt. Employees shall have the right to review and comment on disciplinary actions in their personnel files. A copy of all disciplinary notices shall be provided to the employee before such material is placed in their personnel file. Employees disciplined or discharged shall be entitled to utilize the grievance procedure. If, as a result of the grievance procedure utilization, just cause is not shown, personnel records shall be cleared of reference to the incident, which gave rise to the grievance. The Employer will notify the Union in writing within three (3) working days after any notice of discharge. The failure to provide such notice shall not affect such discharge but will extend the period within which the affected employee may file a grievance.
The Employer recognizes the right of an employee who reasonably believes that an investigatory interview with a supervisor may result in discipline to request the presence of a Union representative at such an interview. Upon request, they shall be afforded a Union representative. The Employer will delay the interview for a reasonable period of time in order to allow a Union representative an
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opportunity to attend. If a Union representative is not available or delay is not reasonable, the employee may request the presence of a bargaining unit witness. (Weingarten rights). Employees shall also have a right to a notice and a determination meeting prior to any disciplinary action (except oral warning). The Employer must provide a notice and statement in writing to the employee identifying the performance violations or misconduct alleged, a finding of fact and the reasons for the proposed action. The employee shall be given an opportunity to respond to the charges in a meeting with the Employer and shall have the right to Union representation during that meeting, upon request. (Loudermill rights). The Employer shall endeavor to correct employee errors or misjudgments in private, with appropriate Union representation if requested by the employee. Discipline shall be subject to the grievance procedure in this Agreement as to whether or not such action as to any post-probationary employee was for just cause. Just cause shall be established if the following has been shown by the Employer:
A. Notice: That the Employer did forewarn employee of possible consequences of conduct;
B. Reasonable Rule or Order: That the Employer policy, rule, or order involved reasonably related to the orderly, efficient, or safe operation of the Employer;
C. Investigation: That before administering discipline, the Employer did make an effort to discover whether employee did, in fact, violate or disobey an Employer policy or rule;
D. Fair Investigation: That the Employer conducted its investigation objectively;
E. Proof: That, in the investigation, the Employer did obtain evidence or proof that the employee violated such Employer policy or rule;
F. Equal Treatment: That the Employer applied its rules, orders, and penalties evenhandedly and without discrimination under the circumstances; and
G. Penalty: That the degree of discipline was reasonably related to the seriousness of the offense and/or the employee’s record.
ARTICLE 10 – SENIORITY
10.1 DEFINITIONS Office/Department Seniority: the service time spent in each individual Elected Official’s Office or Department within the bargaining unit. Employer/County Seniority: the total unbroken services with Mason County. An employee’s County seniority shall be established as the initial date of hire, upon completion of the original six (6) month probationary period. Bargaining Unit Seniority: the total length of continuous calendar-based service with the Employer and in the bargaining unit.
Seniority shall be established upon appointment to a regular full-time or part-time, budgeted position within the bargaining unit. No seniority shall be established while an employee is employed in Seasonal or Extra Help/On-Call position. Time in service in a Temporary position shall count for
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leave accrual or step movement purposes only. A Temporary employee or a Regular employee in a Temporary position who is hired without a break in service directly into a Regular position in the same classification shall be credited for Office / Department Seniority from the original date of hire into that classification. The appointment date shall be adjusted for leaves of absence without pay, except when such leaves are the result of federal or state legally protected leaves. Other Definitions:
10.1.1 Application of Seniority How an employee’s years of continuous service are utilized to determine their respective rights in regard to postings, promotions, reassignment, transfer, layoff, or recall.
10.1.2 Continuous Service Means uninterrupted employment with the Employer subject to the following provisions:
A. Continuous calendar-based service shall include uninterrupted employment.
B. Continuous service is terminated by resignation, termination, retirement, layoff or failure to respond to two offers of recall to former or comparable employment.
10.1.3 Layoff A layoff is identified as the anticipated and on-going or prolonged reduction in the number of full-time equivalent (FTE) positions or in the number of partial FTEs within the Employer or within a job classification covered by this Agreement. A reduction in force in a classification may occur for reasons of lack of funds, lack of work, efficiency or reorganization. Reductions in force are identified by classification within the affected Office or Department.
10.1.4 Affected Group / Employees An Affected Group would be any job classification that is subject to a layoff. An Affected Employee would be the least senior employee(s) within an affected job classification which are subject to lay-off or reduction in force and have certain rights as a result.
10.1.5 Layoff Alternatives A number of alternatives exist for affected employees including:
A. Assume a vacant position - per Article 10.13.1
B. Bump - displacing a less senior employee
C. Recall - accepting unemployment and the option of future recall
10.1.6 Bumping The displacement of a less senior regular employee by another regular employee with more seniority in the classification.
10.2 APPLICATION OF SENIORITY In the event of reassignment, transfer, layoff, or recall, seniority shall be the determining factor where employees are equally qualified to do the job. Seniority shall be applied in the following manner: For the purpose of promotions and/or layoffs from within a department, seniority shall mean that time spent in each individual department within the bargaining unit. For all other purposes, seniority means total unbroken service with Mason County.
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An employee’s County seniority shall be established as the initial date of hire upon completion of the original six (6) month probationary period.
10.2.1 Postings / promotions In regard to job postings, promotion and reassignment, “qualifications” and/or “ability” will be the primary consideration, with such posting or promotion being consistent with Article 7 and this Article. Qualifications will include the minimum qualifications of education, training and experience as set forth in the job description, as well as the job performance, ability, employment record and contribution to the needs of the Department.
10.2.2 Layoffs Total Office / Department Seniority shall determine who is to be laid off within the selected classification (affected group) and within the Office or Department. The least senior regular employee(s) within the classification shall be the affected employee(s). In the event of two employees having the same Office / Department Seniority, bargaining unit seniority shall be determinative. In the event of two employees having the same bargaining unit seniority, Employer seniority shall be determinative. In the event of two employees having the same bargaining unit seniority and Employer seniority, a coin will be flipped to determine the tie breaker.
10.2.3 Bumping As to bumping, the employee’s “competence” and the ability to adequately perform the unique functions of the job assignment will be the primary consideration, applied in accordance with seniority. Competence / Ability to adequately perform will be defined as the immediate, clear and full performance on the job, with a minimal period of orientation and no material reduction in the efficiency of the operation or services, as determined by the Employer.
10.2.4 Recall Seniority shall be determinative in the identification of which employee is to be recalled, when there are more than one who is qualified and/or have previously performed a position. In the event that an employee is being recalled to a new position, the employee’s qualification and the ability to adequately perform the unique functions of the job assignment will be the primary consideration, applied in accordance with seniority, consistent with Article 10.2.3.
10.3 PROBATIONARY PERIOD Upon successful completion of the probationary period, the Employer seniority of the Regular employee shall be established as the initial date of hire including the service during the probationary period. Department seniority shall then be based on continuous service with the Department.
10.4 LOSS OF SENIORITY Seniority shall terminate by discharge from service or by voluntarily leaving County service; provided that employees on lay-off status retain the seniority they had at time of lay-off for eighteen (18) months from date of layoff. An employee, therefore, will lose seniority rights by and/or upon:
A. Resignation.
B. Discharge.
C. Retirement.
D. Layoff / Recall list of more than eighteen (18) consecutive months.
E. Failure to respond to two offers of recall to former or comparable employment.
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Employees who are re-employed following the loss of their seniority, shall be deemed a newly-hired employee for all purposes under this Agreement, except as provided in the following: if an employee is laid off or resigns in good standing after working at least twelve (12) consecutive months, and is thereafter re-employed within twelve (12) months, the employee will, upon successful completion of the probationary period, regain the seniority that they had as of the effective date that the employee resigned.
10.5 LAYOFFS A layoff is identified as the anticipated and on-going or prolonged reduction in the number of full-time equivalent (FTE) positions or in the number of partial FTEs within the Employer or within a job classification covered by this Agreement.
For purposes of this article, layoffs are further identified as any reduction in hours which results in a regular position being less than their budgeted FTE.
Total Office/Department Seniority shall determine who is to be laid off within the selected classification. Bumping rights are determined by Office or Department seniority, consistent with Article 10.2. Layoff process:
A. The Employer may reduce the workforce because of lack of work, lack of funds.
B. If a reduction in the workforce becomes necessary, the Employer will first consider reduction through normal attrition, (i.e., by not filling normally occurring vacancies).
C. If normal attrition is not feasible, the Department Head shall determine which position(s) will be eliminated. The least senior employee(s) in the affected job classification(s) within the affected department shall be laid off.
Before laying off any regular employee, all temporary and probationary employees within the same Office or Department shall be laid off first, provided there is a regular employee qualified to do the work of the position.
10.6 NOTICE Employees scheduled for layoff shall be given at least fourteen (14) calendar days’ written notice of the layoff.
10.7 MEETING WITH UNION The Union shall also be notified in writing of any reduction in hours proposed by the Employer, including the purpose, scope, and duration of the proposed reduction. Upon the Union’s request, the Employer and the Union shall meet promptly during the notice period identified in Article 10.6 to discuss the reasons and the timelines for the layoff and to review any suggestions concerning possible alternatives to layoff. Union concerns shall be considered by the Employer prior to implementation of any reduction in hours. This procedure shall not preclude the Employer from providing notice to employees or requesting volunteers to take leaves of absence without pay, provided the Employer notifies the Union of the proposed request.
10.8 AFFECTED GROUP The following procedure shall apply to any layoff:
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10.8.1 Affected employees The Employer shall first determine by job classification the number of employees or FTEs to be affected by the layoff. The employee(s) holding such FTEs, which are subject to layoff, shall be the “affected employee(s).” The least senior employee, by Office or Department seniority, within the affected job classification shall be selected for layoff, consistent with Article 10.2.2. The exception would be only when the Employer determines that the position requires unique qualifications and abilities necessary to perform the specialized and required functions of that position, which would then become an overriding factor.
In cases where Office or Department seniority within a job classification is equal, bargaining unit seniority will be the determining factor. In the event this is also equal, Classification seniority will control. In the event this is also equal, Employer seniority will control. If all of the seniorities are equal, then Management shall make the final decision based on performance and job skills.
10.8.2 Volunteers Simultaneously with implementing the provisions of the layoff procedure, the Employer may first seek, by a five (5) working day posting process, volunteers for layoff or voluntary resignation from among those employees who work within the same job classification as the affected employees. If there are more volunteers than affected employees, volunteers will be chosen by bargaining unit seniority. Employees who volunteer for layoff may opt for recall rights as described in this article at the time of layoff.
If there are no or insufficient volunteers within the affected job classification, the remaining affected employees who have received notice must choose promptly (within five (5) full working days of receipt of the Notice) among the layoff options set forth in Article 10.13.
10.8.3 Probationary Employees If the number of volunteers is not sufficient to meet the announced number of necessary layoffs, and if the affected employee is an initial probationary employee, then that employee shall be laid off and are ineligible to select among layoff options.
10.9 VACANT POSITIONS Positions will be filled in accordance with Article 10.2 and other sections of this Article. Within the bargaining unit and the Department, affected employees and employees on the recall list shall be given first opportunity for vacant bargaining unit positions for which they are qualified prior to outside hiring by the Employer, consistent with Article 10.13.1. Within other Departments affected employees will be given consideration for vacant positions for which they are qualified.
10.10 SENIORITY LIST The Employer shall update the seniority list and provide it to the Union annually or upon request. If a layoff is announced, a current ranked seniority list including job classifications, names, job locations, and FTE or hours per week shall be provided to the Union and posted in the affected Department.
10.11 ORDER OF LAYOFF The least senior employee (by Department Seniority) within the affected job classification and affected Department shall be selected for layoff. No regular employee shall be laid off while another employee in the same classification within the Department is employed on a probationary, extra
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help or temporary basis, unless specialized skills are required to fill the position that are not possessed by the regular staff member. This provision shall apply only to the classification where the initial layoff occurs and not to the classification into which laid off employees have bumped.
10.12 COMPARABLE EMPLOYMENT For purposes of this Article, “comparable employment,” “comparable position” or vacancy shall be defined to include a position which has the same salary range and, additionally, the educational and experience qualifications, FTE and workweek are substantially similar.
10.13 LAYOFF OPTIONS Affected employees who have completed their probationary period shall have the following options:
10.13.1 Assume a Vacant Position On a bargaining unit seniority basis, to assume a vacant position in the same Department and bargaining unit, for which they are qualified. On a bargaining unit seniority basis, the employee shall also be considered for available job openings within the Employer for which the employee is qualified. When a regular full-time or part-time employee is being laid off the Employer may offer a temporary position if one is available, and the employee has the ability to perform the work. Laid off employees who accept these assignments will be provided the benefits and provisions of the temporary assignment. Employee(s) accepting these assignments will be subject to recall.
10.13.2 Bump Employees notified for layoff may bump other employees in their own bargaining unit in lieu of being laid off, if all of the following conditions are met:
A. They have more seniority than the employee they will bump;
B. The job classification they are bumping into is paid on a salary range that is equal to or less than the salary range of their job classification;
C. They previously held status in that job classification, or they are determined by the Employer to be able to immediately perform the primary duties of the position they are requesting to bump into; and
D. They provide written notification to their department head of their intent to exercise their bumping right within five (5) calendar days’ of receiving their layoff notice. Under no circumstances shall an employee’s exercise of their bumping right result in a greater benefit to the employee than previously held (e.g. a promotion or increase to full-time if previously part-time). The employee bumping into another position shall be given an orientation period to familiarize the employee with the practices and/or policies related to the job. The employee who may be displaced by the more senior employee who is bumping shall be provided at least fourteen (14) calendar days’ written notice of layoff. If this employee is eligible to bump another employee in their department pursuant to the conditions outlined in this subsection, then the third employee identified for layoff shall be laid off. It is understood that employees being laid off and/or recalled under this Agreement must meet the education, experience and, if applicable, license and/or certification requirements and be
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able to immediately perform the primary duties of the position they are requesting to bump or be recalled into.
Regular Employees faced with a reduction of hours shall have the option of remaining in the reduced position (if above the 20-hour threshold) or bumping to a lower classification, if competent as defined in Article 10.2.3. Competent shall mean having demonstrated skills and required experience to perform the job; and in case of disputes, the final decision shall be made by the Employer.
An employee who has bumped shall move to the highest step of the new salary range that does not exceed their current salary.
If there is no employee in the next lower classification who is less senior than the person scheduled for layoff, that person may look progressively to the next lower classification for such bumping rights. The employee who is bumped by the affected employee shall have the same rights under this Article. If the affected employee elects not to take a vacant position, elects not to bump or cannot immediately and adequately perform the functions of the job assignment in assuming a vacant or bumped position, then that employee will be placed on the recall list and will be eligible for recall under Article 10.15.
Nothing contained in this layoff section shall be construed to require the Employer to modify its position and classification structure in order to accommodate bumping or other re-employment rights. Salary placement rules shall apply to recall to regular positions and to employees who have bumped. Employees bumping to another position shall retain their old anniversary date for purposes of step increases. Persons recalled to the same job classification shall be placed in their former step and time in step.
10.14 REDUCTION HOURS / FTE An employee subject to an involuntary reduction in their FTE may elect to accept the reduction, may bump and/or may elect to be placed on recall in accordance with Article 10.13. If the reduction results in hours less than their budgeted FTE, it will be considered a layoff, and the employee shall have the right to bump or recall list.
10.15 RECALL LIST Any regular employee who is laid off shall have their name placed on a recall list within their department for the classification they were laid off from, for any lower classification in the same series, and for any other classification in which the employee has held regular status. The employee's name shall remain on the recall list(s) for a period of eighteen (18) months from date of layoff. Persons shall be recalled in inverse order of layoff to the classification held at the time of layoff. Employees who were laid off shall be considered for other positions in their department and/or within the bargaining unit in accordance with Article 10. It shall be the responsibility of each person on a recall list to keep the County informed of their current address and telephone number. The layoff letter to the employee shall advise them of their recall rights and of the name and address of the person in County government to whom the employee must send notice of their current address or any subsequent changes. The County shall have the right to remove the name of any person on the recall list if there is no response within fourteen (14) calendar
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days after the County has mailed a certified letter (return receipt request) to the person's last known address. If an employee on recall accepts an opportunity to return to work in a lower classification than the one laid off from, the employee’s name may remain on the recall list for their previous higher classification for the balance of the eighteen (18) months and shall be given an opportunity to accept such a position if it should become available. If an employee is recalled to return to the same classification from which they were laid off, and refuses the offer to return, their name shall be removed from the recall list and further return rights shall be forfeited. Employees recalled to their former classification within eighteen (18) months of being laid off shall be placed at the same salary range and step, and time in step, in effect at the time of layoff. In addition, employees recalled to County service within eighteen (18) months shall have the sick leave balance as of the date of layoff restored (unless the employee received a sick leave cash out at the time of layoff); shall accrue vacation leave at the same accrual rate in effect as of the date of layoff; and the number of years of continuous county service at the time of layoff shall be credited towards eligibility for the longevity benefit. Employees recalled into regular part-time positions shall be subject to pro-rated benefits as described in other articles of this Agreement. As long as any employee remains on the recall list the Employer shall not newly employ by hiring persons into the affected bargaining unit classification(s), within their Department, until all qualified employees holding recall rights to that affected classification have been offered recall. A copy of the recall list shall be provided to the Union, upon request. There shall be no probationary requirement for persons returning to their former position if the initial probationary period has been completed.
Employees shall not lose their original seniority as a result of layoff for a period of up to eighteen (18) months, per Article 10.4; provided, however, that no benefits nor seniority shall be accrued during the period of layoff.
10.16 VACATION & LEAVE CASH OUTS / PAY Any regular employee who is laid off or terminated shall be cashed out for any unused vacation benefits or comp time with their final paycheck, to the extent of established maximums (per other Articles of this Agreement).
Sick leave balances at the date of layoff shall be restored upon recall with the Employer if the person is recalled into a regular position from the recall list and the employee did not receive a sick leave cash-out per Article 15. No sick leave shall accrue during the period of layoff. If a person on the recall list is employed in a temporary position, only sick leave accrued during temporary employment may be used during temporary employment. Sick leave accrued during temporary employment may be added to any existing sick leave balance if the person is hired into a regular position from the recall list.
10.17 UNEMPLOYMENT CLAIMS If laid off employees apply for unemployment compensation benefits, the Employer will not contest the claim and will confirm that the employee was laid off.
ARTICLE 11 – WAGES
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11.1 WAGE SCHEDULE. Effective January 1, 2026, through December 31, 2028, each employee shall have their base wage as set forth in Appendix A: INCREASE 1/1/2026 2.00% 1/1/2027 2.00% 1/1/2028 2.00% Should it become necessary to establish a new job classification within the bargaining unit during the life of this Agreement, the Employer may designate a job classification title and salary for the classification. The salary for any new classification within the bargaining unit shall be subject to negotiations, consistent with Article 2.2.
Advancement from step to step occurs on the employee’s annual anniversary date. The anniversary date is the day the employee started work within a job classification. Upon promotion of an employee placing them in a higher range, the date of the promotion becomes the anniversary date that determines future step increases within that job classification. The employee's actual date of hire with Mason County will always remain the same (regardless of promotion) for purposes of vacation leave, sick leave, and retirement. The Employer shall make available information monthly which shall reflect all items covered by gross pay such as sick leave, vacation time, straight time and overtime.
11.2 HIRE-IN RATES New regular employees shall normally be placed at Step 1 of the appropriate salary range in their job classification or placed consistent with current personnel rules.
11.3 SHIFT DIFFERENTIAL Shift differential is not applicable to this bargaining unit.
ARTICLE 12 – OTHER COMPENSATION
12.1 STANDBY / DUTY OFFICER STIPEND Employees whose duties require them to serve as a 24/7 point of contact for after business hours and weekends (duty officer) shall be compensated at the rate of two dollars ($2.00) per hour. Employees shall not be compensated for standby pay during normally scheduled work hours (i.e., when the Utilities are staffed) or normally scheduled work breaks (i.e., lunch) or when responding to a call out and receiving overtime and /or comp time. The employee will be paid overtime (or offered comp time) for such hours as work is actually performed in the event of an incident, provided such hours worked are consistent with the requirements of Article 8.4 and shall be paid one and one-half (1.5) times their straight-time hourly rate except any work required on a holiday shall be paid at double the straight-time hourly rate for all such hours worked. All employees of each work group, if deemed qualified by their Operations Manager, may participate in the on-call rotation. For departments and divisions that require 24-hour coverage, an “on-call” roster will be created for a period of one (1) year beginning each January through December of the same year by soliciting volunteers annually. Should the number of volunteers not meet the operational need, as determined
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by the County, employees will be assigned on-call periods thirty (30) days in advance. An employee’s on-call period shall normally be one (1) week in duration and rotated among qualified employees. The on-call period generally shall be for non-working hours beginning each Wednesday after the normal shift ends, lasting through the following Wednesday morning at the start of the scheduled work shift. Temporary or intermittent standby hours will be assigned as required. Employees serving on call must maintain fitness for duty to respond and shall be free from the effect of alcohol, marijuana and/or any controlled substance including prescribed narcotics, and in communications via radio or telephone, and so immediately available to work. Employees who are on-call shall be responsible for having reliable transportation available for call-out. No employee who is on call should attempt any procedure which the employee considers unsafe. If additional help is required to perform a job, the employee shall notify their supervisor. On-call employees must contact their supervisor for any calls involving problems or issues that they cannot solve or when a decision is needed outside of the scope of their responsibilities. Employees must also contact their supervisor when any property damage has occurred or sewer has overflowed, and/or for other issues that may have an impact on any regulatory requirements.
12.2 CALL-BACK PAY Regular and Temporary full-time employees who are called back to work after leaving the job site (and not adjacent to the next regularly scheduled shift), shall receive a minimum of two and a half (2.5) hours’ pay at the overtime rate. When an employee is called out between shifts, the time worked between shifts shall be paid at the rate of one and one-half (1.5) times the regular rate. Employees called back to work on a holiday shall receive a minimum of two and a half (2.5) hours pay at double the straight-time hourly rate for all work. De minimis phone contact does not constitute a call back. After working the call out shift, the employee may have the option of working the next regularly scheduled shift, provided the supervisor and the employee feel the employee can carry out the duties of the position safely. When the employee does continue working, the time worked on the next regularly scheduled shift shall be compensated at the normal straight time rate. An employee may receive the minimum callback between shifts for each call-back that is not overlapping the minimum call-back period of two and a half (2.5) hours. (For example, if an employee is called back to work after completing the minimum call-back period, the employee will receive another minimum call-back pay. Part time employees who are called back to work after leaving the job site shall receive a minimum of two (2) hours’ pay at the appropriate rate of pay. All employees will respond to emergency call-outs unless extenuating circumstances such as illness or other incapacitation prevent the employee from responding. Pursuant to provisions of RCW 38.52 concerning Emergency Management, and Mason County Code 2.19.050, the County may utilize personnel of any County Department or agency in a declared disaster. During periods of emergency, changes of shift can be made with eight (8) hours’ notice, provided the employee has eight (8) hours off between the two (2) shifts. This provision shall apply to employees who are required to attend Employer scheduled meetings on their regularly scheduled day(s) off.
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12.3 WORK IN A HIGHER CLASSIFICATION No employee shall be reduced in salary or benefits because of being assigned by the Employer to perform the work of a lower classification, except in the situation of lay off. A supervisor may assign an employee to perform the primary duties of a higher classification, when those duties are not part of the employee’s current job classification, for the purpose of:
A. Providing work coverage during an authorized vacation period;
B. Providing work coverage during an authorized sick leave;
C. Providing work coverage for an authorized leave of absence; or
D. Providing work coverage for a currently vacant position.
Employee(s) assigned to work at least three (3), eight (8) hour days within a twenty-one (21) calendar day period, in a higher classification will receive the first step salary of the appropriate classification that provides at least a five percent (5%) increase for all time spent in that higher classification. The employee must be performing most of the essential functions of the higher classification to have that time count toward the additional compensation. This section is not applicable to employees who are being trained to perform the work of the higher classification.
12.4 MILEAGE REIMBURSEMENT All bargaining unit employees who are required to use their own vehicles for Employer business shall be reimbursed at the mileage rate set by the current policy for all miles driven on such business.
12.5 LONGEVITY The County shall provide additional monthly compensation above each eligible, regular full-time employee’s base salary to recognize continuous length of service as a County employee. Eligible, regular part-time employees shall receive a pro-rated longevity benefit in proportion to the number of hours the part-time employee is in pay status during the month as compared to that required for full-time employment. The longevity benefit will be implemented in accordance with the following schedule: Beginning in 11th and continuing thru 15th years 1.5% above base Beginning in 16th and continuing thru 20th years 3.0% above base Beginning in 21st and continuing thru 25th years 4.5% above base Beginning in 26th year and continuing thereafter 6.0% above base
12.6 LEAD WORKER The County may designate an employee as a Lead Worker; such designation is not considered to be a “job vacancy” or “newly created position” as referenced in Article 10.2. A Lead Worker will typically direct, oversee and/or organize the work of other employees, although the County reserves the exclusive right to make a Lead Worker designation based on other factors and rationale. The Lead Worker cannot hire, fire, or discipline other employees within the Teamsters bargaining unit. This job classification is used at the discretion of management (and with prior approval of Human Resources). A Department Head will post within their Department a notice of intent to appoint a Lead Worker. They will give full consideration to all departmental applicants before going outside their department. Any employee who acts as Lead Worker will receive an additional ten percent (10%) salary for the period of time they perform that function.
12.7 COMMERCIAL DRIVER’S LICENSE (CDL) When a CDL is required as a job classification prerequisite, the employee shall obtain and maintain such license. The employer shall reimburse the employee for the cost of the CDL endorsement renewal minus the cost of the driver’s license renewal, any other endorsements not required by the
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employer for the performance of the job, and any cost/fees incurred as a result of improper driver acts. The Employer shall also provide reimbursement to the employee for the required CDL physician’s exam. Supervisor’s signature on the personal reimbursement form signifies the supervisor has verified the renewed medical credentials.
12.8 CLOTHING ALLOWANCE The County shall provide an annual clothing allowance in the amount of two hundred and seventy-five dollars ($275), payable by the second payday in January to each employee regularly exposed to a specified field environment as set forth in the specific job classifications for the following classification series: CS&W Operator, Solid Waste, Building Inspector, Fire Marshall, Maintenance, Environmental Health, Planners, and Code Enforcement I/II/III.
12.9 BILINGUAL PAY Eligible employees shall receive bilingual pay for the certification level authorized by the Employer:
A. Seventy- five dollars ($75.00) per month for the general certification.
B. One hundred dollars ($100.00) per month for the medical certification.
C. One hundred twenty-five dollars ($125.00) per month for the legal certification. Eligibility requirements:
A. The County shall determine if Bilingual Pay shall be utilized, the language(s) that bilingual is payable for and the number of employees eligible for Bilingual Pay. Spanish is the current payable language.
B. Bilingual general, medical, or legal certification through DSHS. The County, at its discretion, may choose which certification(s) are required and acceptable substitutes, such as certification from other states.
ARTICLE 13 – HOLIDAYS
13.1 HOLIDAYS The following designated annual paid Holidays shall be observed per County Policy (other than the Floaters), except for Solid Waste employees whose observed Holiday schedule shall be set on an annual basis in consultation with the Union: New Year's Day Labor Day Martin Luther King Day Veterans' Day Presidents’ Day Thanksgiving Day Memorial Day Day After Thanksgiving* Juneteenth Christmas Eve Day July Fourth Christmas Day Two (2) Floating Holidays * For employees on 4-10s (Monday through Thursday), the ‘Day After Thanksgiving’ holiday shall be observed on Wednesday, the day before Thanksgiving. Eligible full-time employees shall receive eight (8) hours of holiday benefit pay. Part-time employees shall be paid pro-rate holidays in accordance with the number of hours regularly compensated. For any Holiday to be paid, an employee must be in paid status the employee’s scheduled workday before and the employee’s scheduled workday after the Holiday. The floating holidays are to be at the discretion of the employee with the approval of the supervisor, requiring one week's advance notice, which may be waived by the supervisor. All requests to use a
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floating holiday must be made no later than the last working day of November. Floating holiday(s) not used by the end of the calendar year will be forfeited, unless denied on the basis of the staffing needs of the Office or Department. Except by mutual agreement, floating holidays shall be used in whole day increments.
13.2 RELIGIOUS HOLIDAYS Employees may also take other religious holidays off with their supervisor’s approval, with or without pay, through utilization of vacation or comp time or by making alternative work schedule arrangements. Such requests shall not be unreasonably denied.
13.3 HOLIDAY OBSERVANCE When a recognized holiday falls on a Saturday, the proceeding Friday shall be considered the holiday. When a recognized holiday falls on a Sunday, the following Monday shall be considered the holiday. For those employees on a 4/10 work schedule or other alternate schedule, when one of the listed holidays falls on one of the employee's regularly scheduled days off, the holiday shall be observed on a day mutually agreeable to the employee and the Employer within the same workweek.
13.4 HOLIDAY ON DAY OFF Benefitted employees shall receive eight (8) hours’ holiday benefit pay and time-off for each holiday listed in Article 13.1.
13.5 HOLIDAY COMPENSATION Benefitted employees shall be paid no more than eight (8) hours of Holiday Benefit Pay for that day regardless of their work individual schedule. Part-time employees will receive a paid holiday in proportion to the number of hours they ordinarily would be scheduled to work (not to exceed eight (8) hours) on that day. Should any work be performed by an employee on a holiday at the approval and/or direction of their supervisor they shall be paid for time worked and overtime may result if, consistent with Article 8.4, it results in over forty (40) hours worked for the workweek. No employee shall be called on a holiday for less than four (4) hours, except those personnel serving Standby Duty. Solid Waste and Combined Sewer & Water Operators: Solid Waste employees whose regular schedules include Martin Luther King Day, Presidents’ Day, Memorial Day, Labor Day, Veterans' Day, and Day After Thanksgiving shall receive time and one-half (1.5) for all hours worked in addition to holiday pay. For work on other Holidays or for employees not regularly scheduled, see above. Combined Sewer & Wastewater employees whose regular schedules include any other County observed holiday as listed in 13.1 shall receive time and one half (1.5) for all hours worked in addition to holiday pay.
ARTICLE 14 – VACATION
14.1 VACATION ACCRUAL All Regular and Temporary full-time employees of the County coming under this Agreement after six (6) months' employment shall be entitled to and receive vacation leave with pay as follows: 1st through 3rd year of employment 96 hours 4th through 7th year of employment 120 hours 8th through 9th year of employment 144 hours 10th through 11th year of employment 160 hours 12th through 14th year of employment 176 hours 15th through 16th year of employment 184 hours
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17th through 19th year of employment 192 hours 20 or more years of employment 200 hours Regular and Temporary part-time employees shall accrue vacation leave on a pro-rated basis in proportion to the number of hours the part-time employee is in pay status during the month as compared to that required for full-time employment. Employees under this bargaining unit must work or be in a paid status at least eighty (80) hours in a month in order to accrue vacation leave for the month. The first day of the month of hire shall be the effective date of subsequent increases in the vacation leave accrual rate for employees hired between the first and the fifteenth of the month. The first day of the month following the month of hire shall be the effective date of subsequent increases in the vacation leave accrual for employees hired between the sixteenth and the last day of the month. Regular and Temporary full-time employees shall accumulate one-twelfth (1/12th) of their yearly accumulation total per month. The maximum amount of vacation leave that may be accrued at any point in time is four hundred (400) hours. No additional vacation leave will be accrued or added to an employee’s vacation leave benefit when the maximum accrual has been attained. Whereas the County recognizes the importance of employees utilizing earned vacation leave to promote and enhance their mental and physical well-being, employees should attempt to use vacation leave during the year in which it is earned.
14.2 VACATION SCHEDULING Upon completion of six (6) months’ continuous service in a Regular and Temporary position, an employee shall be eligible for paid vacation. An employee’s request for vacation leave will be granted, provided that prior approval is given by the employer and provided that leave requested does not prevent a Department or division thereof from providing efficient public service.
Vacation leave approval will be on the basis of meeting the workload requirements of the Mason County service schedule where the employee is employed. All requests to use vacation leave shall be submitted in writing. When an employee desires to use five (5) or more consecutive vacation leave days they must submit a leave request at least fifteen (15) calendar days in advance of the time off requested. Failure to request leave at least fifteen (15) calendar days in advance may be cause for the denial of the requested leave. The Employer will respond to leave requests within ten (10) calendar days of receipt; except that leave requests submitted more than sixty (60) calendar days in advance of the time off requested shall be considered on a case-by-case basis.
When a holiday occurs during an employee's approved vacation leave, the day on which the holiday occurs will be charged as holiday leave rather than vacation leave. Employees shall have the option of using comp time or vacation leave for approved paid time off.
14.3 VACATION PAY Vacation leave days shall be the same as the regular workday schedule for the Department wherein the employee is employed. Vacation pay shall be the amount that the employee would have earned if the employee had worked their regular position during the vacation period.
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If an authorized holiday occurs within an employee’s vacation period, that day will be paid as a holiday and not deducted from the employee’s vacation accruals. Employees cannot receive vacation, sick leave or holiday pay simultaneously for the same days.
14.4 VACATION UPON TERMINATION Upon separation of a Regular and Temporary full-time or Regular and Temporary part-time employee by resignation (with ten (10) working days' notice), retirement, layoff, dismissal or death, the employee or beneficiary thereof, shall be paid at the employee’s rate of pay at the time of separation, provided that no employee may cash out more than four hundred (400) hours of accrued vacation leave. The cash-out of accrued leave or other accrued time off shall be paid and reported in accordance with the provisions of law regulated by the Washington State Department of Retirement Systems. An employee whose employment with Mason County terminates within the six (6) month probationary period shall not be paid for any vacation leave accrued during the probationary period. Employees shall provide at least ten (10) working days written notice of their effective resignation date. The time limit of the resignation may be waived at the discretion of the Director. Pay in lieu of unused vacation shall be forfeited if ten (10) working days written notice is not provided or waived.
ARTICLE 15 - SICK LEAVE
15.1 SICK LEAVE ACCRUAL Per the Washington State Paid Sick Leave law, RCW 49.46, in accordance with WAC 296-130 and Initiative 1433, the County and the Union mutually agree to comply with the laws. Sick leave shall be earned for all Regular and Temporary full-time employees, who have worked or been in a paid status at least eighty (80) hours, at the rate of eight (8) hours per month for each calendar month of continuous employment. Regular and Temporary part-time employees shall accrue sick leave on a pro-rated basis in proportion to the number of hours the part-time employee is in a paid status during the month as compared to that required for full-time employment. Sick leave accrual may not exceed one thousand two hundred (1,200) hours.
15.2 SICK LEAVE USAGE Usages of sick leave shall be consistent in accordance with the Washington State Paid Sick Leave law, RCW 49.46, WAC 296-130 and Initiative 1433, the County and the Council mutually agree to comply with the laws.
15.3 SHARED LEAVE The Human Resources Director, or designee, may authorize employees, within this bargaining unit, to donate their accrued vacation or sick leave to another employee, within this bargaining unit, who is suffering from, or whose parent, spouse or child is suffering from an extraordinary or severe illness, injury, or physical or mental condition which has caused or is likely to cause the employee to take leave without pay or to terminate their employment. All donations of leave are strictly voluntary and are subject to all IRS regulations for the donor and recipient. The following conditions apply:
A. To be eligible to donate vacation leave, the employee who donates leave must have more than ten (10) days of accrued leave. In no event shall a leave transfer result in the donor employee reducing their vacation leave balance to less than ten (10) days. To be eligible to donate sick leave, the employee who donates leave must have more than thirty (30) days of leave. In no event shall a leave transfer result in the donor employee reducing their sick leave balance to less than thirty (30) days. Transfer of leave will be in increments of one day of leave;
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B. The employee receiving donated leave shall have exhausted all their accumulated leave time. Donated vacation leave shall be converted to sick leave for the recipient;
C. While an employee is using shared leave, they will continue to receive the same treatment, in respect to salary and benefits, as the employee would otherwise receive if using vacation or sick leave;
D. The transfer of leave and the amount of leave shall be authorized by the Board in advance.
E. No employee shall receive more than two hundred and sixty (260) days of donated leave during their employment with the County;
Or may follow the Washington State Paid Family & Medical Leave law, RCW 50A.04.
15.4 COORDINATION - WORKER’S COMPENSATION BENEFITS Employees under this bargaining unit are covered by the Washington State Department of Labor & Industries Workers’ Compensation Program for on-the-job injuries and occupational illnesses. For qualifying cases, Workers’ Compensation typically pays approved medical costs and provides wage replacement. If an employee is absent from work for one (1) or more days or receives medical attention due to an injury or occupational disease resulting from County employment, the employee shall file an application for Workers’ Compensation in accordance with state law. If an employee is injured on the job and requires immediate medical treatment, the employee will be required to use sick leave. Unless the employee is on FMLA, sick leave must be exhausted prior to using vacation leave or comp time. FMLA qualified leave shall run concurrent with use of sick leave, vacation leave, unpaid leave, light duty assignment due to a disabling injury or illness, and/or workers’ compensation time loss benefits. The employee may continue health care benefits by self-paying insurance premiums for the remainder of the time they receive Workers’ Compensation benefits. Scheduled workdays falling within the first three (3) calendar days following the day of injury are compensable through accrued sick leave. Time loss payments from a Workers’ Compensation claim begin on the fourth (4th) consecutive day after the injury and continue during the period of disability, as allowed by the employee’s Workers’ Compensation claim. Employees who are temporarily disabled resulting from County employment and are being compensated through Workers’ Compensation time loss payments are entitled to vacation and sick leave accruals for up to twelve (12) months from the date of injury. The employer will also continue to pay for the employer’s portion of health insurance premiums for up to twelve (12) months from the date of injury, provided that the employee continues to pay their share of premiums, if any. It is the responsibility of the employee to contact and follow the direction of DRS, while they are on time loss payments, to ensure continuation of retirement service credit accrual. An employee cannot be compensated simultaneously for time missed due to an on-the-job injury and/or occupational illness which is directly traceable to employment with the County, using leave accruals and Workers’ Compensation time loss payments. If the employee is certified unable to work, the employee must complete the Leave Choice Option form (https://masoncountywa.gov/departments/human_resources/forms.php) to notify the employer of their selection. Employees must complete and submit the form to Human Resources no later than the fifth (5th) consecutive day of time missed due to an on-the-job injury or occupational disease. Failure to submit the form, or until eligibility for Workers’ Compensation is determined by the Dept. of L&I, all applicable leave accruals may be used automatically to supplement such
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payments, provided that the employee shall return any subsequent over payment to the County in the form of deductions from subsequent wage payments in accordance with RCW 49.48.210. The employee must use the Leave Choice Option form to select whether they would like to supplement time loss payments with the use of accrued sick leave or use their accrued leave for the entire pay period and buy back the accrued leave (sick leave, vacation, comp time) with their Workers’ Compensation time loss payments.
Supplementing: If supplementing, sick leave pay shall be used to supplement Workers’ Compensation time loss benefits in an amount equal to the difference between the compensation to which the person is entitled under the Industrial Insurance Act and regular County gross pay. Accrued vacation and/or comp time may be used in a like manner after accrued sick leave has been exhausted, unless other sections of this agreement supersede.
Buy-Back: If the employee opts for buy-back, the employee shall use accrued sick leave for all time missed and will buy back the accrued leave with their Workers’ Compensation time loss payments. The employer will calculate the buy-back rate using the employee’s current hourly rate at the time of the buy-back. Upon the repayment of funds, the appropriate amount of leave shall be restored to the employee’s leave bank. If an employee has any questions regarding Workers’ Compensation, they may contact the County’s Human Resources Department.
15.5 FAMILY MEMBER Authorized uses of sick leave may be utilized as referenced above in this article for immediate family, as defined in Article 1.7.
15.6 SICK LEAVE CASH OUT Employees hired before January 1, 2011, shall receive payment for accrued sick leave upon termination of employment with fifteen (15) years of continuous county service; or upon termination of employment with Mason County when the termination is contemporaneous with retirement from an applicable Washington State Public Employees Retirement System (PERS); or upon the death of the employee, in which case payment shall be made to their estate. Upon the death of an employee, accrued sick leave shall be paid to the employee’s estate, regardless of length of service.
ARTICLE 16 – LEAVES OF ABSENCE
16.1 IN GENERAL Leaves of absence requests shall not be unreasonably denied. All leaves are to be requested in writing as far in advance as possible. As appropriate for the type of leave requested, paid leave accruals will be utilized prior to unpaid leave, unless otherwise provided for in this Agreement. Leave does not accrue, nor may it be used until the first day of the following pay period in which it is earned (no “negative” leave use during the period in which it is earned).
16.2 JURY DUTY / COURT An employee, who is required to serve on a jury or as a result of official Employer duties is required to appear before a court, legislative committee or quasi-judicial body as a witness in response to a subpoena or other directive, shall be allowed authorized leave with pay less any amount received for such duty.
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16.3 MILITARY LEAVE All Regular and Temporary employees shall be allowed military leave as required by RCW 38.40.060 and as interpreted by the Court. This provides twenty-one (21) working days of military leave per year (October 1 through September 30). Employees enlisting or entering the military service of the United States, pursuant to the provisions of the Uniformed Services Employment and Reemployment Rights Act of 1994 (USERRA) shall be granted all rights and privileges provided by the ACT.
16.4 BEREAVEMENT Up to three (3) days of paid bereavement leave may be granted in case of death in the immediate family requiring the attendance of the employee (funerals are included). Two (2) additional days of sick leave may be granted at the employee's request. It is agreed that immediate family for purposes of bereavement leave includes only the following persons whether related by blood or marriage or legal adoption: spouse, parent, grandparent, brother, sister, child, grandchild, aunt, uncle, cousin, niece, nephew, grandmother-in-law, grandfather-in-law, mother-in-law, father-in-law, sister-in-law, brother-in-law, son-in-law, or daughter-in-law of the employee.
16.5 MAINTENANCE OF SENIORITY The Employer shall adjust the employee’s anniversary date to reflect any period of unpaid leave. Seniority shall continue to accrue, and the employee’s anniversary date shall not be adjusted for periods of legally protected leave, such as FMLA or military leave.
16.6 LEAVE WITHOUT PAY As appropriate for the type of leave requested, paid leave accruals will be utilized prior to unpaid leave, unless Washington Paid Family Medical Leave is utilized. An employee on leave of absence may be affected by a lay-off in the same manner as if the employee were working. Leave of absence without pay is not creditable towards seniority and seniority related benefits, except as identified above in Article 16.5 for identified legally protected leave such as FMLA and Military. An employee who takes a leave of absence without pay shall have their date of hire for seniority purposes adjusted for the same duration of time as the period of leave without pay. Step increases are based on duration of employment and will be adjusted accordingly. General salary increases are not base d upon duration of employment and will not be adjusted in this manner. The employee's seniority for purposes of vacation accrual, promotion and layoff would be adjusted in the same amount as the duration of the leave without pay. In the unlikely event an employee was granted leave without pay during their probationary period, the probationary period would be extended for the same duration as the leave without pay.
16.7 FAMILY LEAVE – FMLA The County and the Union mutually agree to comply with all state and federal Family Leave laws (FMLA, RCW 49.78). The Employer will grant leave consistent with the FMLA and the adopted conditions and provisions of the state and federal law and are not intended to expand upon the rights thus set forth. If an employee has any questions regarding the State and Federal Family leave laws, they may contact the County’s Human Resource Department for guidance.
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16.8 MATERNITY DISABILITY LEAVE Consistent with WAC 162-30-020, the Employer will grant a leave of absence for a period of temporary disability because of pregnancy or childbirth. This may be in addition to the leave entitlements of FMLA. This leave provides female employees with the right to a leave of absence equivalent to the disability phase of pregnancy and childbirth. There is no eligibility requirement, however the Employer has no obligation to pay for health insurance benefits while on this leave (unless utilized concurrent with FMLA).
Leave for temporary disability due to pregnancy or childbirth will be medically verifiable. There is no limit to the length of the disability phase, except for the right for medical verification and the right of second opinion at the employer’s expense. At the end of the disability leave, the employee is entitled to return to the same job or a similar job of at least the same pay as provided by law. Employees must use their accrued vacation and sick leave, if any, during the leave period and, at their election, any accrued comp time, consistent with the retention provision as provided in Article 16.7. Once this paid leave is exhausted, the employee’s leave may be switched over to unpaid leave.
16.9 INCLEMENT WEATHER Employee rights and responsibilities during severe weather and emergency or disaster conditions are covered by the current Inclement Weather Policy of the Employer. The goal shall be to continue to provide essential Employer services, consistent with public and employee safety and emergency operations priorities.
16.10 PAID FAMILY & MEDICAL LEAVE COMPLIANCE The County and Union mutually agree to comply with all Washington State Paid Family & Medical Leave laws, per RCW 50A.04.
16.11 WASHINGTON STATE LONG TERM CARE TRUST ACT COMPLIANCE The County and Union mutually agree to comply with all Washington State Long Term Services Trust Act laws, in accordance with RCW 50B.04.
ARTICLE 17 – HEALTH & WELFARE
17.1 HEALTH AND LIFE INSURANCE The County shall contribute as identified below per employee, per month, towards the premiums for Health and Welfare benefits for each employee, including their eligible dependents, compensated eighty (80) man-hours (excludes vacation, sick, comp time payout upon separation) or more per month. This contribution is to be applied to premiums for Public Employees Benefit Board (PEBB) and current County dental, vision, and life insurance plans or other carriers as designated by written notice by the bargaining unit. The County contribution for Health & Welfare Insurance shall be:
A. Effective January 1, 2026, the contribution shall be increased to $1622 per month during the term of this Agreement for each eligible employee for medical, dental, vision, and life insurance coverage.
B. Effective January 1, 2027, the contribution shall be increased to $1674 per month during the term of this Agreement for each eligible employee for medical, dental, vision, and life insurance coverage.
C. Effective January 1, 2028, the contribution shall be increased to $1726 per month
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during the term of this Agreement for each eligible employee for medical, dental, vision, and life insurance coverage.
In the event the County’s maximum monthly contribution is insufficient to provide all of the total Health and Welfare premiums as referenced in 17.1 above, the priority order for full County payment shall be as follows: (1) Life Insurance; (2) Vision; (3) Dental; and (4) Medical. Any monthly premium contribution required above the County’s maximum contribution shall be paid by a reduction of the necessary amount from the employee’s salary. In the event the Employer is subject to carrier plan design change or a penalty, tax, fine or increased costs as a result of requirements or provisions of the ACA, not within the control of the Employer, the parties agree to meet and negotiate regarding the impacts of any such cost or plan design impacts and immediately bargain alternative provisions. Employee Assistance Program (EAP): The County shall provide an Employee Assistance Program (EAP) benefit for all bargaining unit employees.
17.2 RETIREMENT AND TEAMSTERS PENSION Pensions for employees and contributions to pension funds will be governed by the Washington State statutes in relation thereto in existence during the contract period as referenced in the Memorandum of Understanding in Appendix C of this agreement.
ARTICLE 18 – TRAINING
18.1 TRAINING Approval for attendance at training, the hours intended to be compensated and the reimbursement for travel and expenses shall be established by the supervisor prior to the training, consistent with the current policy.
18.2 TRAINING REIMBURSEMENT Compensation associated with training or representation of the Employer on official business shall be consistent with the current policy and the Fair Labor Standards Act (FLSA) and WAC 296-128-500.
ARTICLE 19 – LABOR / MANAGEMENT COMMITTEES
19.1 PURPOSE OF COMMITTEE The Employer and the Union agree that a need exists for continuing cooperation between labor and management, and to meet from time to time upon the request of either party concerning suggestions and issues of a general nature affecting the Union and the Employer relations. The above provision does not preclude and in fact encourages the parties to also meet informally and expeditiously on an as needed basis on matters of mutual concern.
19.2 COMPOSITION OF COMMITTEE The Labor Management Committee meetings will include a minimum of three (3) representatives of the employer, to include a representative from Human Resources and a minimum of three (3) representatives appointed by the Union, unless otherwise mutually agreed upon. Said committee shall attempt to meet for the purpose of discussing and facilitating the resolution of issues which
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may arise between the parties other than those for which another procedure is provided by law or other provisions of this Agreement.
19.3 COMPENSATION All meeting time spent by members of the joint Labor-Management Committee will be considered time worked if during duty hours and will be paid at the appropriate regular rate of pay.
ARTICLE 20 – HEALTH & SAFETY
20.1 SAFE WORKPLACE The Employer is responsible for maintaining a safe and healthy workplace. The Employer shall comply with all federal, state, and local laws applicable to the safety and health of its employees. Employees shall not be required to perform work if they have a reasonable basis for believing the assignment would constitute a danger to their health and safety. The employee shall immediately contact a supervisor who shall make a determination with regard to safety. Upon the supervisor’s review and liability, the employee will perform the work but may refer the matter to the safety committee or risk management. All on-the-job injuries, no matter how slight, must be reported. Employees must immediately notify their supervisor if they are unable to work because of a work-related injury or illness.
20.2 HEALTH & SAFETY PLAN The Employer shall develop and follow written policies and procedures to deal with on-the-job safety and shall conduct an ongoing site-specific safety and security plans in conformance with state and federal laws.
Safety equipment; protective gear; appropriate supplies: The County may utilize a ‘quartermaster system’ to supply employees with appropriate safety equipment, protective gear, and other appropriate supplies on an as-needed basis. When such time as any or all such equipment wears out, the County shall replace such items, free of charge to the employee, so long as it can be shown that the items were no longer functional due to standard ‘wear and tear’ and not due to the negligence or intentional misconduct by the employee to damage such equipment items.
20.3 DRUG FREE WORKPLACE The Drug Free Workplace Act of 1988 for federal contractors and grant recipients requires that employers will provide a drug free workplace. This policy strictly prohibits the unlawful manufacture, distribution, dispensation, possession, or use of a controlled substance in the workplace.
Fitness For Duty: If a supervisor or manager reasonably suspects, through observation, that an employee may physically be incapable of performing the essential functions of the job and/or may be under any influence of, or impaired by, a substance, the employee shall be removed from duty immediately and undergo substance testing for the suspected substance. Except in emergency situations, the supervisor or manager shall consult with another supervisor, manager or representative of Human Resources to ensure that adequate grounds for reasonable suspicion exist. The consulted supervisor, manager or representative of Human Resources shall also personally observe the employee before the employee is required to test for the presence of that substance. At this time the employee will also be notified of their Weingarten rights.
Employees removed from duty under such circumstances who test positive shall be required to meet with the Employer’s Substance Abuse Professional (SAP) and shall only be allowed to return
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to work, if at all, in accordance with the return to work provisions of the Employer’s substance abuse policy.
20.4 WORKPLACE VIOLENCE The Employer is committed to employee health and safety. Workplace violence, including threats of violence by or against a county employee, will not be tolerated and should be immediately reported whether or not physical injury occurs.
ARTICLE 21 - GRIEVANCE PROCEDURE
21.1 GRIEVANCE DEFINED The purpose of the grievance procedure is to promote harmony and efficiency between employees and the County by providing timely settlement of grievances without fear of discrimination or reprisal. A grievance is an allegation by an employee, group of employees or the Union that there has been a violation, misapplication or misinterpretation of this Agreement. Employees will be unimpeded and free from restraint, interference, coercion, discrimination or reprisal in seeking adjudication of their grievance. Any grievance procedure time limit may be extended by mutual written agreement. Failure by an employee and/or the Union to comply with any grievance time limitations shall constitute withdrawal of the grievance. Failure of the County to comply with any grievance time limitations shall permit the Union or the employee to advance the grievance to the next step in the grievance procedure. A grievance of interest to several employees may be filed as a "group grievance." The processing and adjudication of grievances shall be conducted during working hours.
21.2 GRIEVANCE PROCEDURE In the event of a grievance, the following procedure shall be used:
Step 1. A grievance must be presented within ten (10) calendar days of the incident giving rise to the grievance or the date the grievant knew or reasonably could have known of the incident to the employee’s immediate supervisor or manager if the grievance is not related to a salary issue. The supervisor or manager may schedule a meeting with the employee and their Union representative, or they may respond to the grievance when presented. In either case, the supervisor shall respond to the grievance within seven (7) calendar days of the employee raising the issue. If the grievance is not resolved informally, then a written grievance may be filed at step 2. However, if the incident is related to a salary issue, the employee and/or the Union Steward shall submit a written grievance at Step 2 to the Department Head within ten (10) calendar days of the incident giving rise to the grievance. Step 2. The grievance shall be presented in writing on an official Union grievance form. This shall include:
A. The specific details of the incident or issue giving rise to the grievance;
B. The Article(s) and Section(s) of the Agreement allegedly violated; and
C. The remedy sought.
General Services - Teamsters Union Local No. 252 and Mason County 2026-2028 Collective Bargaining Agreement Page 39
The written grievance shall be submitted by the employee and/or the Union Steward/Union Representative to the Department Head within ten (10) calendar days of the date of the discussion in Step 1 above. A copy of the grievance will be filed concurrently with the Human Resources Department. Within ten (10) calendar days after the receipt of the official written grievance, the Department Head (or designee) shall schedule a meeting with the employee and Shop Steward and/or Union Representative to hear and seek to resolve the grievance. The Department Head shall provide a written response to the Employee and the Union Steward/Union Representative within fourteen (14) calendar days of the meeting. A copy of the grievance response shall be provided to the Human Resources Department. If the grievance is not resolved at Step 2, the grievance may be advanced to Step 3. Step 3. The written grievance shall be submitted to the Human Resources Director within ten (10) calendar days of the date of the written response at Step 2. Within ten (10) calendar days of receipt of the grievance, the Human Resources Director or designee shall schedule a meeting with the Employee, Union Steward/Union Representative, and the Department Head to hear and seek to resolve the grievance. The Human Resources Director shall provide a written answer to the Employee, Union Steward/Union Representative, and Department Head within fourteen (14) calendar days of the meeting. If the grievance is not resolved at Step 3, the grievance may be advanced to Step 4. Step 4. The Union may choose to submit the grievance to arbitration and in such case will deliver written notification of its intent to arbitrate to the Employer within fourteen (14) calendar days. The Union’s request for arbitration shall be in writing and may be filed with the Public Employment Relations Commission (PERC), Federal Mediation and Conciliation Service (FMCS), or a mutually agreed upon arbitrator or arbitration service within thirty (30) calendar days of submitting its notice to the Employer of its intent to arbitrate. In addition, the Union shall request the arbitration service supply a list of seven (7) qualified arbitrators. If a list of seven arbitrators is requested, both parties will attempt to agree upon an arbitrator from this list. If they cannot agree within fourteen (14) calendar days from the receipt of the list, a flip of the coin will determine which party strikes the first name from the list. This striking of names will alternate between the parties until one name remains. This person shall be the arbitrator. The referral to arbitration shall contain the following:
A. Question or questions at issue;
B. Statement of facts and position of each respective party; and
C. Copy of the grievance and related correspondence.
GRIEVANCE ARBITRATION: A hearing shall be scheduled at a date, time and location mutually convenient for all parties. In connection with any arbitration proceeding held pursuant to this Article, it is understood as follows:
A. The arbitrator shall have no power to render a decision that will add to, subtract from or alter, change, or modify the terms of this Agreement, and their power shall be limited to interpretation or application of the terms of this Agreement, and all other matters shall be excluded from arbitration.
B. The decision of the arbitrator shall be final, conclusive and binding upon the Employer, the Union and the employees involved, provided the decision does not involve action by the Employer which is beyond its jurisdiction.
C. Each party may call such witnesses as may be necessary in the order in which their testimony is to be heard. Such testimony shall be sworn and shall be limited to the matters set forth in the written statement of the grievance and shall be subject to cross examination. The
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arguments of the parties may be supported by oral comments and rebuttal. Either or both parties may submit post hearing briefs within a time mutually agreed upon. Such arguments of the parties, whether oral or written, shall be confined to and directed at the matters set forth in the written statement of the grievance.
D. Either party may request that a stenographic record of the hearing be made. The party requesting such record shall bear the cost thereof; provided, however, if the other party requests a copy, such cost shall be shared equally.
E. The cost of the arbitrator shall be borne equally by the Employer and the Union, and each party shall bear the cost of presenting its own case.
21.3 UNION / EMPLOYER GRIEVANCE Either the Union or the Employer may initiate a grievance at Step 2 if the grievance is submitted in writing within ten (10) business days from the date the Employer / employees became aware or reasonably should have known that the grievance existed. The Employer may not grieve the acts of individual employees, but rather, only orchestrated acts or actions of authorized representatives believed to be in conflict with this Agreement. An Employer grievance will not be subject to Arbitration and may only go to mediation upon mutual agreement.
The Union may initiate a Grievance at Step 2 anytime that it involves a group of employees involving different supervisors or from different Departments. Such grievances may be referred to mediation services by mutual agreement prior to Arbitration.
21.4 SCHEDULE OF MEETINGS Upon request, and without unnecessary delay, a steward’s immediate supervisor or designee shall allow the steward during normal work hours without loss of pay, reasonable time to:
A. Investigate any grievance or dispute so that said grievance can be properly presented in accordance with the grievance procedure.
B. Attend meetings with the Director or other Employer representatives when such meetings are necessary to adjust grievances or disputes. Meetings with designated personnel will be by appointment and held without delay when possible.
C. Confer with a staff representative of the Union and/or employees on Employer premises, at such time and places as may be authorized by the Director or designee in advance of the intended meetings. For the purposes of this Article and Article 6.3, obtaining coverage to ensure minimum staffing levels shall not be considered an unnecessary delay. The Employer shall not be obligated to provide coverage immediately if the use of overtime is the only means of providing that coverage.
ARTICLE 22 - GENERAL PROVISIONS
22.1 SAVINGS CLAUSE It is understood that the parties hereto are governed by the provisions of applicable Federal and State Law, which provisions shall prevail over this Agreement. Where there may be conflict between County ordinances or resolutions and this Agreement, the Articles of the Agreement shall prevail. Should any part thereof or any provisions herein be rendered or declared invalid by reason of any existing or any subsequently enacted legislation, or by a decree of a court of competent jurisdiction,
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the invalidation of such part or portion of this Agreement shall not invalidate the remaining portions hereof and they shall remain in full force and effect. In such event, the parties shall meet within thirty (30) days for renegotiation of such invalid provisions for the purpose of adequate and lawful replacement thereof and to preserve the intent of the entire Agreement as negotiated by the parties.
ARTICLE 23 – ENTIRE AGREEMENT
23.1 DURATION CLAUSE This Agreement shall be in full force and effect from the date of ratification by the parties through December 31, 2028. Either party may request negotiations of a successor agreement at least sixty (60) days before the annual expiration date. This Agreement may be modified during its term by mutual agreement of both parties concerned. Such mutual agreement shall be reduced in writing and shall be incorporated as a part of this Agreement.
23.2 ENTIRE AGREEMENT The Agreement expressed herein in writing constitutes the entire agreement between the parties and no oral statement shall add to or supersede any of its provisions. The Employer agrees not to enter into any Agreement or contract with any covered employee(s), either individually or collectively, which is inconsistent with the terms of this Agreement.
Any retroactive application of provisions of this agreement shall apply only to those eligible employees under this bargaining unit who are actively employed by Mason County on the date of Union ratification.
SIGNATURES
IN WITNESS WHEREOF, the parties hereto have executed this Agreement
this ____________ day of _________________, 2026.
TEAMSTERS LOCAL NO. 252 BOARD OF COUNTY COMMISSIONERS
MASON COUNTY, WASHINGTON
______________________________ ______________________________
Brian Blaisdell; Secretary-Treasurer Randy Neatherlin; Commissioner
District #1
______________________________ ______________________________
Dane Bonnell; Business Agent Pat Tarzwell; Commissioner
District #2
__________________ ______________________________
Date Sharon Trask; Commissioner
District #3
Page 42
APPENDIX A– WAGE TABLES
2026 WAGES Effective January 1, 2026, the salary schedule in effect immediately prior to the General Wage Increase (GWI) shall be adjusted by applying the GWI percentage to each step of the schedule. The resulting salary schedule shall reflect the compounding effect of negotiated increases and shall be the operative salary schedule as reflected by the County’s HRIS Payroll System for all purposes under this Agreement. The Parties agree that the purpose of General Wage Increases is to adjust the salary schedule as a whole and not to preserve or enhance internal step differentials. Any minor variation in step-to-step percentages resulting from compounding or rounding shall not constitute wage compression or a contract violation.
• Advancement from step to step occurs on annual anniversary date.
• Maintenance II: 1% Market Rate Adjustment.
• Maintenance III & IV: 2% Market Rate Adjustment.
• Permit Specialist & Coordinator: 2% Market Rate Adjustment.
• Associate & Senior Planner: 3% Market Rate Adjustment.
• Solid Waste Attendant: 4% Market Rate Adjustment.
• Solid Waste Operator: 3% Market Rate Adjustment. Note: Figures are rounded and will vary slightly in MUNIS because it calculates out four (4) decimal places.
*Upon successful succession to top step, will automatically move to Senior Classification.
Effective 1/1/2026 - 2.00% General Wage Increase
& Market Rate Adjustments listed above STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 STEP 6
JOB TITLE / CLASSIFICATION
BUILDING INSPECTOR I 28.9218 29.6445 30.3859 31.1455 31.9240 32.7220
BUILDING INSPECTOR II 32.1531 32.9570 33.7810 34.6255 35.4909 36.3783
BUILDING INSPECTOR III 37.0306 37.9562 38.9052 39.8778 40.8747 41.8965
BUILDING INSPECTOR IV 40.8179 41.8385 42.8843 43.9564 45.0554 46.1817
CODE ENFORCEMENT OFFICER I 32.1531 32.9570 33.7810 34.6255 35.4909 36.3783
CODE ENFORCEMENT OFFICER II 37.0306 37.9562 38.9052 39.8778 40.8747 41.8965
CODE ENFORCEMENT OFFICER III 40.8179 41.8385 42.8843 43.9564 45.0554 46.1817
CS&W OPERATOR IN TRAINING 23.6902 24.2819 24.8888 25.5110 26.1487 26.8023
CS&W OPERATOR I 31.2615 32.0430 32.8442 33.6652 34.5068 35.3695
CS&W OPERATOR II 35.8440 36.7402 37.6586 38.6001 39.5652 40.5542
CS&W OPERATOR III 40.1422 41.1455 42.1743 43.2286 44.3094 45.4172
DATA BASE TECHNICIAN 27.6247 28.3150 29.0232 29.7486 30.4922 31.2544
ENIVIORNMENTAL HEALTH SPECIALIST * 31.3145 32.1175 32.9409 33.7856 34.6519 35.5182
ENVIORNMENTAL HEALTH SPECIALIST SR * 35.5184 36.4064 37.3164 38.2493 39.2057 40.1856
FINANCIAL ANALYST (TEAMSTERS) 30.3176 31.0756 31.8526 32.649 33.4651 34.3018
FINANCIAL ANALYST SR (TEAMSTERS) 34.3220 35.1801 36.0597 36.9610 37.8851 38.8322
ACCOUNTING TECHNICIAN 25.9125 26.5602 27.2243 27.9048 28.6025 29.3176
ACCOUNTING TECHNICIAN SR 28.4918 29.2041 29.9342 30.6822 31.4495 32.2356
PROGRAM SUPPORT TECHNICIAN 31.3306 32.1139 32.9167 33.7396 34.5831 35.4477
FIRE MARSHAL 36.7338 37.6521 38.5935 39.5584 40.5472 41.5609
LABORATORY SPECIALIST 27.3801 28.0645 28.7662 29.4854 30.2225 30.9780
MAINTENANCE I 19.6939 20.1861 20.6907 21.2079 21.7383 22.2819
MAINTENANCE II 25.0187 25.6438 26.2852 26.9423 27.6159 28.3061
MAINTENANCE III 27.7930 28.4878 29.2001 29.9301 30.6783 31.4454
General Services - Teamsters Union Local No. 252 and Mason County 2026-2028 Collective Bargaining Agreement Page 43
MAINTENANCE IV 31.9622 32.7612 33.5805 34.4199 35.2805 36.1623
OFFICE SPECIALIST 26.3756 27.0348 27.7107 28.4037 29.1136 29.8416
PARKS & FACILITIES SCHEDULER 23.6442 24.2356 24.8415 25.4624 26.0989 26.7515
PERMIT SPECIALIST 28.2019 28.9067 29.6295 30.3701 31.1293 31.9078
PERMIT COORDINATOR 31.0220 31.7973 32.5924 33.4071 34.2423 35.0987
PLANNER ASSOCIATE* 31.1873 31.9667 32.7658 33.5853 34.4246 35.2855
PLANNER SENIOR* 37.6374 38.5782 39.5425 40.5312 41.5444 42.5831
PLANS EXAMINER 37.0306 37.9562 38.9052 39.8778 40.8747 41.8965
SOLID WASTE ATTENDANT 21.8581 22.8904 23.4627 24.0492 24.6504 25.2667
SOLID WASTE OPERATOR 26.2402 27.5454 28.2340 28.9400 29.6634 30.4050
WATER QUALITY TECHNICIAN 19.8231 20.3187 20.8267 21.3474 21.8810 22.4280
SEASONAL MAINTENANCE WORKER 17.1300
2027 WAGES Effective January 1, 2027, the salary schedule in effect immediately prior to the General Wage Increase (GWI) shall be adjusted by applying the GWI percentage to each step of the schedule. The resulting salary schedule shall reflect the compounding effect of negotiated increases and shall be the operative salary schedule as reflected by the County’s HRIS Payroll System for all purposes under this Agreement. The Parties agree that the purpose of General Wage Increases is to adjust the salary schedule as a whole and not to preserve or enhance internal step differentials. Any minor variation in step-to-step percentages resulting from compounding or rounding shall not constitute wage compression or a contract violation.
• Advancement from step to step occurs on annual anniversary date.
• Maintenance II: 1% Market Rate Adjustment.
• Maintenance III & IV: 2% Market Rate Adjustment.
• Permit Specialist & Coordinator: 2% Market Rate Adjustment.
• Associate & Senior Planner: 2.5% Market Rate Adjustment.
• Solid Waste Attendant: 3% Market Rate Adjustment.
• Solid Waste Operator: 2.5% Market Rate Adjustment. Note: Figures are rounded and will vary slightly in MUNIS because it calculates out four (4) decimal places.
*Upon successful succession to top step, will automatically move to Senior Classification.
Effective 1/1/2027 - 2.00% General Wage Increase
& Market Rate Adjustments listed above STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 STEP 6
JOB TITLE / CLASSIFICATION
BUILDING INSPECTOR I 29.5002 30.2375 30.9937 31.7684 32.5625 33.3765 BUILDING INSPECTOR II 32.7961 33.6161 34.4567 35.3180 36.2008 37.1059 BUILDING INSPECTOR III 37.7712 38.7152 39.6833 40.6753 41.6922 42.7344 BUILDING INSPECTOR IV 41.6342 42.6752 43.7420 44.8355 45.9565 47.1053 CODE ENFORCEMENT OFFICER I 32.7961 33.6161 34.4567 35.3180 36.2008 37.1059 CODE ENFORCEMENT OFFICER II 37.7712 38.7152 39.6833 40.6753 41.6922 42.7344 CODE ENFORCEMENT OFFICER III 41.6342 42.6752 43.7420 44.8355 45.9565 47.1053 CS&W OPERATOR IN TRAINING 24.1640 24.7675 25.3866 26.0212 26.6717 27.3383 CS&W OPERATOR I 31.8867 32.6839 33.5011 34.3385 35.1969 36.0769 CS&W OPERATOR II 36.9266 37.8498 38.7959 39.7658 40.7600 41.7789
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CS&W OPERATOR III 41.3545 42.3880 43.4480 44.5341 45.6476 46.7888 DATA BASE TECHNICIAN 28.1771 28.8813 29.6037 30.3436 31.1021 31.8795 ENIVIORNMENTAL HEALTH SPECIALIST * 31.9408 32.7598 33.5997 34.4613 35.3450 36.2286 ENVIORNMENTAL HEALTH SPECIALIST SR * 36.2288 37.1345 38.0627 39.0143 39.9898 40.9894 FINANCIAL ANALYST (TEAMSTERS) 30.9238 31.6971 32.4896 33.3018 34.1344 34.9878 FINANCIAL ANALYST SR (TEAMSTERS) 35.0084 35.8837 36.7809 37.7002 38.6428 39.6089 ACCOUNTING TECHNICIAN 26.4308 27.0914 27.7688 28.4629 29.1746 29.9040 ACCOUNTING TECHNICIAN SR 29.0616 29.7882 30.5329 31.2958 32.0785 32.8804 PROGRAM SUPPORT TECHNICIAN 31.9572 32.7562 33.5751 34.4143 35.2748 36.1567 FIRE MARSHAL 37.4684 38.4052 39.3654 40.3496 41.3581 42.3921 LABORATORY SPECIALIST 27.9277 28.6258 29.3415 30.0751 30.8269 31.5976 MAINTENANCE I 20.0878 20.5898 21.1045 21.6321 22.1731 22.7275 MAINTENANCE II 25.7742 26.4184 27.0790 27.7559 28.4500 29.1611 MAINTENANCE III 28.9158 29.6389 30.3798 31.1393 31.9177 32.7158 MAINTENANCE IV 33.2534 34.0848 34.9370 35.8104 36.7058 37.6234 OFFICE SPECIALIST 26.9031 27.5755 28.2649 28.9718 29.6960 30.4384 PARKS & FACILITIES SCHEDULER 24.1170 24.7203 25.3383 25.9717 26.6209 27.2865 PERMIT SPECIALIST 29.3412 30.0745 30.8266 31.5971 32.3871 33.1971 PERMIT COORDINATOR 32.2753 33.0820 33.9092 34.7569 35.6257 36.5167 PLANNER ASSOCIATE* 32.6063 33.4213 34.2567 35.1134 35.9909 36.8910 PLANNER SENIOR* 39.3498 40.3334 41.3418 42.3753 43.4345 44.5206 PLANS EXAMINER 37.7712 38.7152 39.6833 40.6753 41.6922 42.7344 SOLID WASTE ATTENDANT 22.9641 24.0487 24.6498 25.2661 25.8978 26.5453 SOLID WASTE OPERATOR 27.4341 28.7987 29.5187 30.2567 31.0132 31.7884 WATER QUALITY TECHNICIAN 19.8231 20.3187 20.8267 21.3475 21.8809 22.4279 SEASONAL MAINTENANCE WORKER 17.8221
2028 WAGES Effective January 1, 2028, the salary schedule in effect immediately prior to the General Wage Increase (GWI) shall be adjusted by applying the GWI percentage to each step of the schedule. The resulting salary schedule shall reflect the compounding effect of negotiated increases and shall be the operative salary schedule as reflected by the County’s HRIS Payroll System for all purposes under this Agreement. The Parties agree that the purpose of General Wage Increases is to adjust the salary schedule as a whole and not to preserve or enhance internal step differentials. Any minor variation in step-to-step percentages resulting from compounding or rounding shall not constitute wage compression or a contract violation.
• Advancement from step to step occurs on annual anniversary date.
• Maintenance III & IV: 2% Market Rate Adjustment.
• Associate & Senior Planner: 2% Market Rate Adjustment.
• Solid Waste Attendant: 2.5% Market Rate Adjustment.
• Solid Waste Operator: 2% Market Rate Adjustment. Note: Figures are rounded and will vary slightly in MUNIS because it calculates out four (4) decimal places.
*Upon successful succession to top step, will automatically move to Senior Classification.
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Effective 1/1/2028 - 2.00% General Wage Increase
& Market Rate Adjustments listed above STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 STEP 6
JOB TITLE / CLASSIFICATION
BUILDING INSPECTOR I 30.0902 30.8422 31.6135 32.4038 33.2137 34.0440 BUILDING INSPECTOR II 33.4521 34.2885 35.1458 36.0243 36.9248 37.8480 BUILDING INSPECTOR III 38.5266 39.4896 40.4770 41.4889 42.5260 43.5891 BUILDING INSPECTOR IV 42.4669 43.5287 44.6168 45.7322 46.8756 48.0474 CODE ENFORCEMENT OFFICER I 33.4521 34.2885 35.1458 36.0243 36.9248 37.8480 CODE ENFORCEMENT OFFICER II 38.5266 39.4896 40.4770 41.4889 42.5260 43.5891 CODE ENFORCEMENT OFFICER III 42.4669 43.5287 44.6168 45.7322 46.8756 48.0474 CS&W OPERATOR IN TRAINING 24.6473 25.2629 25.8943 26.5416 27.2051 27.8851 CS&W OPERATOR I 32.5244 33.3376 34.1711 35.0253 35.9008 36.7984 CS&W OPERATOR II 37.6651 38.6068 39.5718 40.5611 41.5752 42.6145 CS&W OPERATOR III 42.1816 43.2358 44.3170 45.4248 46.5606 47.7246 DATA BASE TECHNICIAN 28.7406 29.4589 30.1958 30.9505 31.7241 32.5171 ENIVIORNMENTAL HEALTH SPECIALIST * 32.5797 33.4150 34.2717 35.1506 36.0519 36.9532 ENVIORNMENTAL HEALTH SPECIALIST SR * 36.9534 37.8772 38.8239 39.7946 40.7897 41.8092 FINANCIAL ANALYST (TEAMSTERS) 31.5423 32.3310 33.1394 33.9679 34.8171 35.6876 FINANCIAL ANALYST SR (TEAMSTERS) 35.7085 36.6014 37.5166 38.4543 39.4156 40.4011 ACCOUNTING TECHNICIAN 26.9595 27.6332 28.3241 29.0322 29.7580 30.5021 ACCOUNTING TECHNICIAN SR 29.6429 30.3839 31.1436 31.9218 32.72 33.5379 PROGRAM SUPPORT TECHNICIAN 32.5963 33.4113 34.2466 35.1026 35.9804 36.8798 FIRE MARSHAL 38.2178 39.1733 40.1528 41.1566 42.1853 43.2399 LABORATORY SPECIALIST 28.4862 29.1983 29.9283 30.6766 31.4435 32.2295 MAINTENANCE I 20.4896 21.0016 21.5266 22.0647 22.6165 23.1821 MAINTENANCE II 26.2897 26.9467 27.6206 28.3109 29.0190 29.7443 MAINTENANCE III 30.0841 30.8362 31.6071 32.3974 33.2071 34.0374 MAINTENANCE IV 34.5967 35.4618 36.3486 37.2572 38.1888 39.1433 OFFICE SPECIALIST 27.4411 28.1270 28.8302 29.5513 30.2900 31.0472 PARKS & FACILITIES SCHEDULER 24.5993 25.2147 25.8450 26.4912 27.1532 27.8322 PERMIT SPECIALIST 29.9280 30.6760 31.4431 32.2290 33.0348 33.8610 PERMIT COORDINATOR 32.9208 33.7436 34.5874 35.4521 36.3382 37.2470 PLANNER ASSOCIATE* 33.9236 34.7714 35.6407 36.5319 37.4449 38.3814 PLANNER SENIOR* 40.9395 41.9628 43.0120 44.0873 45.1895 46.3193 PLANS EXAMINER 38.5266 39.4896 40.4770 41.4889 42.5260 43.5891 SOLID WASTE ATTENDANT 24.009 25.1429 25.7714 26.4157 27.0761 27.7531 SOLID WASTE OPERATOR 28.6824 30.1090 30.8618 31.6334 32.4243 33.2348 WATER QUALITY TECHNICIAN 20.2196 20.7250 21.2432 21.7744 22.3186 22.8765 SEASONAL MAINTENANCE WORKER 18.1785
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APPENDIX B– MOU HEALTH BENEFIT REOPENER MEMORANDUM OF UNDERSTANDING BETWEEN Mason County AND Teamsters Local No. 252
Medical, Dental, and Vision Insurance Opener No later than June 30, 2027, the parties shall meet for the limited purpose of discussing the Union’s medical, dental, and vision insurance options. The Union may submit a written request to: 1. Participate in the Public Employees Benefits Board (PEBB) Full Medical, Dental, and Vision Plan, as supported by the County; or 2. Obtain coverage through a Union-sponsored medical plan, which approval shall be at the County’s sole discretion. Any insurance plan approved and selected under this section shall become effective January 1 following the applicable Open Enrollment period and only if all administrative, statutory, and contractual requirements are satisfied. The Union shall have a one-time opportunity, exercisable only prior to June 30, 2027, to elect a change from the existing plan to a non-PEBB, Union-sponsored medical plan, subject to County approval and administrative feasibility. This shall be the Union’s sole opportunity during the term of this Agreement to select a plan other than PEBB. In each contract year, the Union may submit a written request, prior to June 30, to convert to the PEBB Full Medical, Dental, and Vision Plan, subject to County approval and administrative feasibility. The County shall have no obligation to approve any such request. If approved and implemented, participation in the PEBB Full Medical, Dental, and Vision Plan shall be irrevocable for the remainder of the Agreement term and shall not be subject to reopening, modification, substitution, or reversion to any other plan. Under no circumstances shall the County’s contribution toward medical, dental, or vision insurance exceed the contribution rate expressly established in this Agreement.
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APPENDIX C– MOU TRUST CONTRIBUTION RATE
MEMORANDUM OF UNDERSTANDING BETWEEN Mason County AND Teamsters Local No. 252
Retirement and Teamsters Pension Contribution Rate As agreed in Article 17.2 the COUNTY shall continue to make payments to the Western Conference of Teamsters Pension Trust Fund to the account of each member of this bargaining unit based on monthly computations. Monthly Computations shall be as follows: Year Employer Contribution Rate
2026 amount equal to fifty cents ($0.50) per hour for each hour for which compensation was paid.
2027 amount equal to fifty cents ($0.50) per hour for each hour for which compensation was paid.
2028 amount equal to fifty cents ($0.50) per hour for each hour for which compensation was paid. Employees may collectively elect, by a vote of the bargaining unit members, to divert all or part of their annual cost-of-living increase and/or part of their current base wage into the Western Conference of Teamsters Pension Trust. Any monies diverted from the annual cost-of-living increase shall include, in the calculation of the diversion, all Employer roll-up costs. Employer agrees to remit the following amounts (based upon Employee’s payroll diversion) to the Western Conference of Teamsters Pension Trust on account of each member of the bargaining unit (through Employee payroll diversion) for each hour for which compensation is paid. The hourly contribution rate shall be as follows: Year Employee Payroll Diversion Rate
2026 amount equal to twenty-five cents ($0.25) per hour for each hour for which compensation was paid.
2027 amount equal to twenty-five cents ($0.25) per hour for each hour for which compensation was paid.
2028 amount equal to twenty-five cents ($0.25) per hour for each hour for which compensation was paid. The total contribution rate as shown in the tables above shall be seventy-five cents ($0.75) per hour paid. Such contributions shall be remitted in a single lump sum payment no later than ten (10) calendar days following the last business day of each month. The Employer agrees to comply with all rules and procedures established by the Trustees of the Trust Fund for the purpose of determining the hours for which contributions are required, ensuring the prompt and orderly collection of contributions, and accurately reporting and recording the hours worked and amounts contributed on behalf of each bargaining unit member. Failure to remit the required contributions within the time specified herein shall constitute a material breach of this Agreement.
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No.
From: Jennifer Beierle Ext: 532
Department: Support Services Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): March 16, 2026 Agenda Date(s): March 31, 2026
Internal Review: ☒ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other
(Please ensure proper internal review channels have been followed, this is the responsibility of the
requesting Department)
Item:
Temporary Take-Home Vehicle Assignment for Richard Dickinson, Deputy Director Public Works -
Utilities & Waste Management
Background/Executive Summary:
Take-home vehicles are only to be assigned to positions that meet the IRS requirements for qualified
nonpersonal use vehicles as identified in Publication 5137, or that qualify under the Emergency Response,
Specialized Equipment, or Economic Benefit provisions outlined by the IRS and Mason County
Personnel Policy, Chapter 13 (Vehicle Use Policy).
The Water & Wastewater Manager position is currently unfilled, resulting in increased operational
demands on Utilities staff. Providing Richard Dickinson with a temporary take-home vehicle will
improve efficiency by allowing timely access to the County’s four utility sites. The assigned vehicle
qualifies as a nonpersonal-use vehicle under IRS Publication 5137.
Associated Costs/Budget Impact (amount, funding source, budget amendment, etc.):
No additional cost or budget impact
Public Outreach:
N/A
Requested Action:
Approval of a temporary vehicle assignment for Richard Dickinson effective April 1, 2026, through
December 31, 2026.
Attachment(s):
Take-Home Vehicle Request Form
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No.
From: Travis Adams Ext:
Department: Support Services Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): 3/17/2026 Agenda Date(s):
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other
(Please ensure proper internal review channels have been followed, this is the responsibility of the
requesting Department)
Item: Public Facilities Fund (.09) Grant Process Overview Draft
Background/Executive Summary:
Attached is a draft for the .09 grant process which includes application and the scoring matrix for the
grant. Next step in the process would be to hold a stakeholders meeting for review.
Associated Costs/Budget Impact (amount, funding source, budget amendment, etc.):
N/A
Public Outreach:
N/A
Requested Action:
Request BOCC set stakeholders meeting for review of Public Facilities Fund (.09) grant process
Attachment(s):
Public Facilities Fund (.09) Grant Process Overview Draft
Mason County Public Facilities Fund (.09)
Grant Process Overview
Purpose:
The Mason County Board of County Commissioners (BOCC) administers the Public Facilities
Fund (.09) established under RCW 82.14.370 and Mason County Ordinance No. 80-07. Each
year, the BOCC will determine whether sufficient revenues exist to allocate funds for public
facilities projects that support economic development, job creation, and business retention within
Mason County. If adequate funds are available, the BOCC will designate an annual budget
amount within the Public Facilities Fund for grant awards. The county will provide notice when
monies are available for application by email or mail to the designated Associate Development
Organization (ADO) and to all entities and individuals listed on the current Comprehensive
Economic Development Strategy (CEDS). Entities with qualifying projects under RCW
82.14.370 may apply for funding by following the process below.
Process Timeline:
Description Timeline
Application submission May 1 – June 30
Eligibility review by County staff July
Project presentation to BOCC August
Scoring and ranking (Appendix B) September
Award decisions and contracting October – December
Grant implementation and annual reporting Following fiscal year
1.Application:
Eligible applicants: Public entities with projects listed in the current Comprehensive
Economic Development Strategy (CEDS) list developed by the Mason County Economic
Development Council (EDC) or current ADO.
Application requirements:
•Completed Mason County Public Facilities Fund Application (Appendix A)
•Project description, budget, and timeline
•Documentation of inclusion on the CEDS list
Deadline: Applications must be submitted between May 1 and June 30 to the Clerk of the
Board. Late or incomplete applications will not be considered.
Applicant Checklist:
☐Project on current CEDS list☐Line-item project budget attached☐Authorized signature☐Submitted by June 30
2. Project Evaluation and Award Decision
County staff and the Budget & Finance Manager review all applications for eligibility
under RCW 82.14.370 and completeness.
Evaluation process:
1. Eligible applicants present their projects to the BOCC. If an applicant cannot be
in attendance, the BOCC may ask questions during the public meeting and, at
their discretion, grant reasonable time for the applicant to provide responses
before moving on to Step 2.
2. The BOCC scores each project using the criteria in Appendix B.
3. Scores provide a baseline ranking, but the BOCC may also consider geographic
equity, project readiness, and countywide benefit.
4. Final funding decisions are made by the BOCC.
5. Applicants are notified in writing of award status.
3. Funding Amounts and Project Costs
The BOCC may award Public Facilities (.09) funds as grants or loans based on project
type, public benefit, and financial need.
Funding Thresholds:
• Up to $250,000 – Standard application and project budget required.
• $250,001 – $1,000,000 – Considered only under extraordinary circumstances.
• Multi-year projects – May be funded through multi-year awards subject to annual
appropriation and performance.
Required Documentation for Large or Multi-Year Requests:
• Business plan detailing scope and economic impact
• Line-item budget by fiscal year
• Matching fund documentation
• Partner and stakeholder list
• Proposed disbursement schedule
Award Terms:
• The County may negotiate repayment conditions, interest rates, and reporting
requirements. Multi-year awards will be reviewed annually for compliance.
Evaluation of Costs:
• The BOCC may require independent cost verification for large projects and adjust
awards as needed.
4. Annual Associate Development Organization (ADO) Allocation
Each year, the BOCC may approve a separate allocation to the Mason County Economic
Development Council (the designated ADO) for countywide economic development
services such as business retention and maintenance of the CEDS list. This allocation will
be managed through a separate service agreement with annual reporting.
5. Grant Administration
After BOCC approval:
1. The project will be incorporated into the County’s Capital Improvement Plan
(if applicable).
2. The County and recipient will execute a grant or loan agreement specifying
funding, scope, and performance metrics.
3. Recipients must submit progress and annual reports demonstrating compliance
with RCW 82.14.370(3).
6. Eligibility and Criteria
Eligible Uses:
• Public facilities that create, attract, expand, or retain business and jobs
• Infrastructure supporting workforce housing
• Personnel in a county, port district, or ADO that facilitate job retention
Ineligible Uses:
• Private facilities
• Operating subsidies or maintenance costs
• Projects not on the current CEDS list
7. Contacts
Mason County Board of County Commissioners
411 N 5th Street, Shelton, WA 98584
(360) 427-9670
www.masoncountywa.gov
Mason County Economic Development Council (ADO)
310 W C Street, Suite C, Shelton, WA 98584
(360) 426-2276
www.choosemason.com
Appendix A –
Mason County Public Facilities Fund (.09) Application Form
LOCAL ECONOMIC DEVELOPMENT PROGRAM APPLICATION
Contact Name(s): ______________________________
Address: ______________________________
City, State, Zip: ______________________________
Email / Phone: ______________________________
Authorized Signature and Position: ______________________________ Date: __________
Project Title: ______________________________
Total Project Cost $__________
Amount Raised to Date $__________
Gap Financing Request? [ ] Yes [ ] No
Phased Project? [ ] Yes [ ] No If yes: Phases _____ Years _____
Requested Loan $__________ Requested Grant $__________
1. Describe the project, including start date, entities involved, and which phases will be funded.
2. Explain how the project satisfies economic development priorities.
3. Is this project a public facility listed in an officially adopted economic development plan? [ ]
Yes [ ] No
4. List completed or pending engineering, feasibility, and environmental studies.
5. Has other funding been secured? [ ] Yes [ ] No. If yes, list sources.
6. List additional funding sources pursued or pending.
7. Indicate full-time, permanent jobs created or retained (1–3 yrs, 4–5 yrs, 6–10 yrs).
8. Number of businesses directly benefiting from the public facility.
9. List other significant factors about the project that should be considered.
10. Provide a detailed line-item description of how requested funds will be used.
Appendix B –
Mason County Public Facilities Fund (.09) Grant Scoring Matrix
Criteria Description Maximum
Points
Economic
Development Impact
Demonstrates a clear and measurable
contribution to economic growth in Mason
County through job creation, business attraction
or retention, infrastructure improvement, or
workforce housing support.
20
Alignment with
Economic Strategy
Shows a direct connection to the Comprehensive
Economic Development Strategy (CEDS) or
Mason County’s adopted economic development
goals and plans.
10
Project Feasibility Demonstrates project readiness, including
completed feasibility work, site control,
permitting status, realistic timeline, and budget
detail showing likelihood of successful
completion.
20
Collaboration and
Partnerships
Involves coordination among multiple public
entities, cities, towns, ports, or regional partners
that enhance project scope or regional benefit.
15
Sustainability and
Economic Value
Includes a clear plan for ongoing maintenance,
operational funding, and economic benefit to the
community.
25
Matching Funds /
Leverage
Identifies secured or committed cash, in-kind, or
partner contributions that demonstrate local
investment and leverage of county funds.
10
Total Possible Points: 100
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No.
From: Travis Adams Ext:ك530
Department: Support Services Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): 03/02/2026 Agenda Date(s): 03/17/2026
Internal Review: ☐ Finance ☐ Human Resources ☒ Legal ☐ IT ☐ Risk ☐ Other
(Please ensure proper internal review channels have been followed, this is the responsibility of the
requesting Department)
Item:
Indigent Defense Caseload Standard Compliance Resolution
Background/Executive Summary:
The Washington State Supreme Court adopted new Standards of Indigent Defense that took effect January
1, 2026. It drastically cuts the caseloads that county public defense attorneys are allowed to carry.
The Standards allow for phased implementation at a minimum of 10% annual difference (reduction) for
the next 10 years. This resolution would commit Mason County to meet or exceed that expectation until
full compliance is achieved.
Associated Costs/Budget Impact (amount, funding source, budget amendment, etc.):
To be determined based on staffing needs to compete with lower standards for caseloads.
Public Outreach:
N/A
Requested Action:
Approve Resolution committing compliance with the new Indigent Defense standards
Attachment(s):
Indigent Defense Caseload Standard Compliance Resolution
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No.
From: Travis Adams Ext: 530
Department: Central Services Briefing: ☒
Action Agenda: ☐
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): 3/17/26 Agenda Date(s): N/A
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other
(Please ensure proper internal review channels have been followed, this is the responsibility of the
requesting Department)
Item: Mason Lake Campground Purchase
Background/Executive Summary:
The Board of County Commissioners (BOCC) has been approached by Green Diamond with an
opportunity to purchase the Mason Lake Campground for public use. The BOCC has a few avenues to
move forward:
1. No action- at which point the BOCC respectfully declines the offer to purchase.
2. Purchase the property outright to be operated and cared for directly by the county and the BOCC
3. Enter into an options contract with Green Diamond, allowing the BOCC to put the formation of a
Metropolitan Parks District (MPD) on the November 2026 ballot. Should that ballot pass the
ownership, care, and operation of Mason Lake would be handled through the MPD.
Associated Costs/Budget Impact (amount, funding source, budget amendment, etc.):
TBD
Public Outreach:
N/A
Requested Action:
Make a decision from options 1, 2, or 3 as to the purchase of Mason Lake Campground or another option
as decided by the BOCC.
Attachment(s):
N/A
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No.
From: Travis Adams Ext: Click or tap here to enter text.
Department: Support Services Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): 3/16/2026 Agenda Date(s): 3/31/2026
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other
(Please ensure proper internal review channels have been followed, this is the responsibility of the
requesting Department)
Item: Notice of Public Hearing- South Mason Fire District Territory Withdrawal
Background/Executive Summary:
South Mason Fire District (SMFD) has voted on the withdrawal of Squaxin Island Tribe territory.
Commissioners must hold a separate public hearing to affirm the findings by SMFD per
RCW 57.28.060-.080. Attached is the Notice of Public Hearing set for 10/28/2025.
Associated Costs/Budget Impact (amount, funding source, budget amendment, etc.):
N/A
Public Outreach:
Public hearing to be held on 4/28/2026 in regards to this matter
Requested Action:
Board approve the setting of public hearing date in regards to this matter
Attachment(s):
SMF Findings of fact and conclusions
Notice of Public Hearing SMFD
NOTICE OF HEARING
NOTICE IS HEREBY GIVEN that the Board of Mason County Commissioners will hold
a public hearing in Mason County Building I, Commission Chambers, 411 North Fifth Street, Shelton,
WA 98584 on Tuesday, April 28th, 2026 at 9:15 a.m.
SAID HEARING will be to take public comment on the withdrawal of territory by the
South Mason Fire & Rescue District.
Public testimony will be available in-person or via Zoom. The URL is available on the County
website https://www.masoncountywa.gov/ to sign into the meeting. Please use the “raise hand”
feature to be recognized by the Chair to provide your testimony. You can also email testimony to
msmith@masoncountywa.gov or mail to the Commissioners’ Office, 411 N 5th St, Shelton, WA
98584; or call (360) 427-9670 ext. 230.
If special accommodations are needed, please contact the Commissioners' office, (360) 427-
9670 ext. 419.
DATED this 31st day of March, 2026.
BOARD OF COUNTY COMMISSIONERS
MASON COUNTY, WASHINGTON
__________________________________
McKenzie Smith, Clerk of the Board
Bill: Central Services
411 N 5th Street
Shelton, WA 98584
Cc: Commissioners
Public Works
Shelton Journal: Publ. 2t: April 9, 2026 & April 16, 2026