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Home My WebLink About2026/03/09 - Briefing PacketMASON COUNTY COMMISSIONER BRIEFING INFORMATION FOR THE WEEK OF March 9, 2026 In the spirit of public information and inclusion, the attached is a draft of information for Commissioner consideration and discussion at the above briefing. This information is subject to change, additions and/or deletion, and is not all inclusive of what will be presented to the Commissioners. Please see draft briefing agenda for schedule. Commission meetings are live streamed at http://www.masonwebtv.com/ and public comment is accepted via email msmith@masoncountywa.gov; mail to Commissioners Office, 411 N 5th Street, Shelton, WA 98584; or phone at (360) 427-9670 ext. 419. If you need to listen to the Commission meeting via telephone, please provide your telephone number to the Commissioners’ office no later than 4 :00 p.m. the Friday before the meeting. If special accommodations are needed, contact the Commissioners' office at Shelton (360) 427-9670 ext. 419 Briefing Agendas are subject to change, please contact the Commissioners’ office for the most recent version. Last printed 03/04/26 at 2:50 PM BOARD OF MASON COUNTY COMMISSIONERS DRAFT BRIEFING MEETING AGENDA 411 North Fifth Street, Shelton WA 98584 Week of March 9, 2026 Monday Noon WA State Association of Counties Zoom Meeting* Virtual Assembly *This is being noticed as a Special Commission meeting because a quorum of the Mason County Commission may attend this event and notification is provided per Mason County Code Chapter 2.88.020 - Special Meetings. Monday, March 9, 2026 Zoom link available on the Mason County website Commission Chambers Times are subject to change, depending on the amount of business presented 8:30 A.M. Executive Session – RCW 42.30.110(1)(c) Real Estate 9:00 A.M. Closed Session – RCW 42.30.140(4) Labor Discussion 9:30 A.M. Executive Session – RCW 42.30.110(1)(g) Qualifications of an Applicant for Public Employment 10:00 A.M. .09 Fund Stakeholder Meeting 10:30 A.M. Lewis-Mason-Thurston Area Agency on Aging Interview 10:40 A.M. WSU Extension – Dan Teuteberg 10:45 A.M. Sheriff’s Office 10:55 A.M. Auditor – Steve Duenkel 11:05 A.M. Community Development – Kell Rowen 11:15 A.M. Public Works – Mike Collins Utilities & Waste Management 11:25 A.M. Support Services – Travis Adams Commissioner Discussion – as needed Mason County Agenda Request Form To: Board of Mason County Commissioners Item No. 1 From: Dan Teuteberg Ext: 686 Department: WSU Extension Briefing: ☒ Action Agenda: ☐ Public Hearing: ☐ Special Meeting: ☐ Briefing Date(s): March 9, 2026 Agenda Date(s): Click or tap here to enter text. Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other (Please ensure proper internal review channels have been followed, this is the responsibility of the requesting Department) Item: Fall/Winter 2026 report on accomplishments of Washington State University Extension Mason County. Background/Executive Summary: Dan Teuteberg will be joined by Tessa Halloran, Master Gardener Coordinator, and Gaye Rathburn, Master Gardener Volunteer. They will share Master Gardener program accomplishments and upcoming events. Associated Costs/Budget Impact (amount, funding source, budget amendment, etc.): N/A Public Outreach: N/A Requested Action: N/A Attachment(s): Fall/Winter 2026 Report – Washington State University Extension Mason County Mason County Agenda Request Form To: Board of Mason County Commissioners Item No. From: Nathan Birklid, Jeff Rhoades Ext: 313 Department: Sheriff's Office Briefing: ☒ Action Agenda: ☒ Public Hearing: ☐ Special Meeting: ☐ Briefing Date(s): 3/9/2026 Agenda Date(s): 3/17/2026 Internal Review: ☒ Finance ☐ Human Resources ☐ Legal ☐ IT ☒ Risk ☐ Other (Please ensure proper internal review channels have been followed, this is the responsibility of the requesting Department) Item: Body Worn Camera upgrade and renewal Background/Executive Summary: In May 2021, the Mason County Sheriff’s Office (MCSO) received funding from the BOCC to purchase body-worn cameras (BWC) and in-car video/audio systems for all deputies and patrol vehicles. Prior to the purchase, an extensive evaluation was conducted, and MCSO selected GETAC equipment through one of their recommended vendors. As part of the five-year agreement/contract, the Office was to receive three sets of BWC-02 cameras. These phased replacements were built into the contract due to the expected degradation of BWC battery life over approximately 25-month duty cycles: The initial set at the time of purchase A second set approximately 25 months later A third set at the end of the agreement (current year) During the last five years, GETAC transitioned MCSO from the original reseller to another company, BRITE. Through recent discussions with BRITE, it has been determined that they are likely unable to provide the third set of replacement BWC-02 cameras due to technology changes and product evolution. MCSO has worked with BRITE to identify replacement GETAC BWC technology and has negotiated the cost down to $74,442.43. We have applied for the SRT( Small Rural Tribal) Body Worn Camera Program grant, which requires a one-for-one match. In the best-case scenario, the County match would be approximately $38,000. If the grant is not awarded, MCSO will need to request BOCC funding for the full amount through a supplemental budget request. This issue was not anticipated during the 2026 budgeting process, as the Office only became aware of the replacement limitation and associated cost in mid-February 2026. Funding Proposal: We have applied for the SRT Body Worn Camera Program Grant, which offers a one-to-one matching funding opportunity through the Bureau of Justice Assistance. This grant will support the necessary upgrades to our camera system, ensuring compliance with HB 1223 and reinforcing accountability in our operations if received. Action Request: Conclusion: Continued investment in our Body-Worn Camera Program is essential for upholding the values of accountability and community trust in law enforcement. The Sheriff’s Office remains committed to adopting the best practices in our operations, and with your support, we can effectively implement the necessary technological upgrades. Associated Costs/Budget Impact approx. 76k potentially reduced to 38k if the 1 for 1 matching grant is obtained.): Public Outreach: N/A Requested Action: Approval of the purchase of the upgraded body worn cameras through Brite up to the estimated cost of $74,442.43 and approval of the potential one-for one match for the Small Rural Tribal (SRT) Body Worn Camera Program grant in the approximate amount of $38,000. Attachment(s): Brite BWC Quote We have prepared a quote for you Mason County Sheriff's Office, WA - BC-04 Refresh (53) Quote # 014357 Version 1 Prepared for: Mason County Sheriff's Office - WA Erik Heilman eheilman@masoncountywa.gov Items Description Price Qty Ext. Price Upgrade for 53 BC-02's to the new BC-04 1080P Body Worn Camera OVWX6XXXXXX5 BC-04-1080P - BWC Device, 128GB + FHD/HD/WVGA, WiFi + GPS + BLE, 5 years warranty, 5 years battery warranty $845.00 53 $44,785.00 OD4C5U 8 PORT MULTIDOCK (MD-04), INCLUDES 150W AC ADAPTER (US), 5 YEAR WARRANTY $1,055.00 3 $3,165.00 ORB46X Body Worn Camera (BC-04), magnetic quick release charging USB cable (3.28 ft) $38.50 55 $2,117.50 ORBB5U SINGLE PORT DOCK (VD-04U), INCLUDES USB-C TO USB-A CABLE (3.28FT), USB A EXTENSION CABLE (12.5FT), USB-A 10W AC ADAPTER (US), 5 YEAR WARRANTY $129.00 53 $6,837.00 ORBD5U SINGLE PORT DOCK (VD-04L), USB-C TO USB-A CABLE, USB A EXTENSION CABLE, ETHERNET CABLE, ADAPTOR, 5 YEAR WARRANTY $149.00 46 $6,854.00 OZX01X GETAC VIDEO SOLUTION ON-SITE CONSULTING $2,300.00 2 $4,600.00 Subtotal:$68,358.50 Quote#014357 v1 www.brite.com | salesinfo@brite.com | 1-800-333-0498 Page: 2 of 4 Mason County Sheriff's Office, WA - BC-04 Refresh (53) Prepared by:Prepared for:Quote Information: Brite Mason County Sheriff's Office - WA Quote #: 014357 Brian Humphreys 1-800-333-0498 Fax 585-758-0222 bhumphreys@brite.com 322 N 3rd St Shelton, WA 98584 Erik Heilman 360-427-9670 x 313 eheilman@masoncountywa.gov Contract: Version: 1 Delivery Date: 02/17/2026 Expiration Date: 02/28/2026 Quote Summary Description Amount Items $68,358.50 Subtotal:$68,358.50 Estimated Tax:$6,083.93 Total:$74,442.43 Agreed upon payment terms: NET 30 Any changes to the orders after acceptance may result in additional fees. Any returns must be accompanied by a return authorization and will be subject to restocking fees. Any returns must be approved with 30 days of shipping dates All services will be invoiced upfront and efforts debited against the units described above. All Professional Services credits are valid for a period of 1 year from time of purchase and shall be planned in advance with a minimum of four (4) week notice period All hardware and accessories will be invoiced when shipped. All software will be invoiced upon delivery of license. All subscriptions will be invoiced when activated. Terms and conditions listed within a Master Services Agreement or Statement of Work supersede any listed here. Travel costs will be billed separately unless otherwise stated. All support is considered manufacturers depot warranty support unless otherwise stated. All taxes on this quote are estimated. Appropriate taxes will be calculated and included at the time of Invoice. Please Note: Global trade and tariff uncertainty has created unpredictable pricing volatility. Brite cannot guarantee pricing of 3rd party solutions. Please confirm quotes prior to order submission. Taxes, shipping, handling and other fees may apply. We reserve the right to cancel orders arising from pricing or other errors. Quote#014357 v1 www.brite.com | salesinfo@brite.com | 1-800-333-0498 Page: 3 of 4 Mason County Sheriff's Office - WA Signature: Name:Erik Heilman Date: Quote#014357 v1 www.brite.com | salesinfo@brite.com | 1-800-333-0498 Page: 4 of 4 Mason County Agenda Request Form To: Board of Mason County Commissioners Item No. From: Steve Duenkel Ext: 468 Department: Auditor Briefing: ☒ Action Agenda: ☒ Public Hearing: ☐ Special Meeting: ☐ Briefing Date(s): March 16, 2026 Agenda Date(s): March 17, 2026 Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☒ Other (Please ensure proper internal review channels have been followed, this is the responsibility of the requesting Department) Item: Precinct boundary changes with 2 new precincts. Background/Executive Summary: Precinct boundaries require revision due to recent incorporations by the City of Shelton and population growth in Belfair. Associated Costs/Budget Impact (amount, funding source, budget amendment, etc.): N/A Public Outreach: Will notify major political parties and voters in the affected precincts. Requested Action: Approval of revised precinct boundaries and new precincts. Attachment(s): 236 237 305 240 235 231 301 244 311 311 Proposed Airport Precinct 236 ¯ 0 1,5 00 3,0 00 4,5 00 6,0 00750Fee t 120 121 133 131 Proposed Belfair Precinct 120 ¯ 0 1,3 00 2,6 00 3,9 00 5,2 00650Fee t 133 119 120 121 131 132 124 Proposed Clifton Precinct 133 ¯ 0 1,3 00 2,6 00 3,9 00 5,2 00650Fee t 302 311 301 307 304 309 303 308 205 305 340 313 305 305 308 205 235 E S T A T E R O U T E 3 E PEACOCK HILL LN E CAPITAL HILL RD E BEIL RD E PINE ST FA I R M O U N T AV E EAST K ST SE ARCADIA RD Proposed Downtown Precinct 302 ¯ 0 1,0 00 2,0 00 3,0 00 4,0 00500Fee t 236 305 244 SAGE ST TARRAGO N A V E E L A K E W O O D C T E ISLAND LAKE DR E B E A U M O N T D R ROSEMARY ST SHEL T O N S P R I N G S R D E W O O D L A N D D R BASIL AVE E CHERRY PARK E ISLAND LAK E R D PARSLEY A V E TH Y M E A V E BASIL AVE Proposed Meadows Edge Precinct 244 ¯ 0 250 500 750 1,000125Feet 301 302 313 FIR ST OLYMPIC HWY NORTH W BIRCH ST TERRACE VIEW DR BU R N S A V E HOLLY LN KRISTI CT W PINE ST LAUREL ST E LANTERN LOOP OAK ST N 1 0 T H S T TO B I N A V E NO R T H C L I F F R D TERRACE BLVD JON E S S T N 1 S T S T FIR ST Proposed Northcliff Precinct 313 ¯ 0 360 720 1,080 1,440180Feet 311 310 237 340 239238 308 302 305 304 301 305 243 307 303 236 313 116 309309205 311 Proposed Oakland Bay Precinct 311 ¯ 0 2,5 00 5,0 00 7,5 00 10,0001,2 50 Fee t 301 305 302 305 313 205 311 311 303 236 339 237 E PEACOCK HILL LN R A M P SHELTON SPRINGS RD L A C R O S S E W A Y E W A L L A C E K N E E L A N D B L V D HIGHLAND DR E PINE STW F R A N K L I N S T E A S T K S T TERRACE BLVD W FR A N K L I N ST Proposed Olympic View Precinct 301 ¯ 0 750 1,5 00 2,2 50 3,0 00375Fee t 236 235 305 302 301 237 311 307 304 205 303 305 313 244 308309 339 311 Proposed Shelton Springs Precinct 305 ¯ 0 1,600 3,2 00 4,8 00 6,4 00800Fee t Mason County Community Development Briefing March 9, 2026 Briefing Items → WRIA 14 letter of support – Kell Rowen → 2026 Heritage Grant awards – Luke Viscusi Mason County Agenda Request Form To: Board of Mason County Commissioners Item No. From: Kell Rowen Ext: 286 Department: Community Development Briefing: ☒ Action Agenda: ☐ Public Hearing: ☐ Special Meeting: ☐ Briefing Date(s): March 9, 2026 Agenda Date(s): Click or tap here to enter text. Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other (This is the responsibility of the requesting Department) Item: A letter of support to the Department of Ecology (ECY) for Mason Conservation District’s grant request under Washington’s Streamflow Restoration Competitive Grant Program. Background/Executive Summary: The Washington Department of Ecology is now accepting applications for the fifth round of competitive streamflow restoration grants. The new grant cycle includes up to $40 million for projects that aim to improve streamflows throughout the state. These projects help manage the state’s water resources, prepare for the impacts of climate change and restore streamflows to levels necessary to support robust, healthy and sustainable salmon populations. Budget Impact (amount, funding source, budget amendment, etc.): None to County budget. Has the potential to bring up to 2.45 million dollars in watershed restoration funding to property within WRIA 14 in Mason County. Public Outreach: N/A Requested Action: Discuss letter, any necessary edits, and agree to sign the letter. Attachment(s): Draft Letter of Support; map March 9, 2026 Vanessa Brinkhuis Streamflow Restoration Grant Unit Supervisor Washington State Department of Ecology 300 Desmond Dr SE Lacey, WA 98503 sfrprjgrants@ecy.wa.gov Regarding: Skookum Valley Streamflow and Habitat Connectivity Project submitted by Mason Conservation District to Washington’s Streamflow Restoration Competitive Grant Program Dear Ms. Brinkhuis, Mason County Board of County Commissioners supports Mason Conservation District’s Skookum Valley Streamflow and Habitat Connectivity Project (WRSRP-2026-MasoCD-00020). This project includes shovel-ready restoration projects that will connect salmon to abundant cool water in the Skookum floodplain. It also includes acquisition of long-drained and disconnected wetlands that will be restored and reconnected to mainstem Skookum Creek. Finally, the project includes designs for restoration of those wetlands. The goal is to reintroduce the channelized Skookum Creek mainstem to a labyrinth of flow storage features in its floodplain, while providing a huge expansion of salmon habitat in the valley. This project is listed in the WRIA 14 Watershed Restoration and Enhancement Plan (Washington State Dept. of Ecology Publication: 22-11-016). It is a high priority in WRIA 14 salmon and watershed recovery plans, and it is a high priority in the Skookum Valley restoration strategy of the Squaxin Island Tribe. Finally, this project is a team effort by Mason Conservation District, the Squaxin Island Tribe, and South Puget Sound Salmon Enhancement Group. For these reasons, we think the project will be a success. Sincerely, Pat Tarzwell, Chair, Board of County Commissioners Project Areas in the Skookum Valley Mason County Agenda Request Form To: Board of Mason County Commissioners Item No. From: Luke Viscusi on behalf of the Mason County Historic Preservation Commission Ext: 282 Department: Community Development Briefing: ☒ Action Agenda: ☒ Public Hearing: ☐ Special Meeting: ☐ Briefing Date(s): 03/09/2026 Agenda Date(s): 03/17/2026 Internal Review: ☐ Finance ☐ Human Resources ☒ Legal ☐ IT ☒ Risk ☐ Other (Please ensure proper internal review channels have been followed, this is the responsibility of the requesting Department) Item: The Mason County Historic Preservation Commission is seeking approval to fund six 2026 Mason County Heritage Grant applicants for $16,000.00. This amount was previously budgeted for. Background/Executive Summary: At their February 2026 monthly meeting, the Mason County Historic Preservation Commission voted to forward the following Heritage Grants to the BOCC for approval: • Harstine Island Community Club: $4,000.00 repairing the leaking roof and correcting the plumbing venting in the ADA bathroom of the Harstine Island Community Hall. • Mason Forest Festival: $4,000.00 towards the scanning and digital restoration of portrait photographs of Forest Festival Queens and the creation of public displays. • Mason County Historical Society: $3,675.38 towards the fabrication and installation of acrylic protective barriers onto existing exhibit shelving in the Mason County Historical Museum. • McReavy House Museum of Hood Canal: $288.31 towards the development of a new website, the creation of a logo, and the production of print materials for the McReavy House Museum of Hood Canal. • Skokomish Grange No. 379: $288.31 towards the replumbing of bathrooms and installation of new toilets in the Middle Skokomish School. • Skokomish Grange No. 379: $3,748.00 towards the DNA submission to the WSU Fruit Genomic Lab and the purchasing of owl nesting boxes, public outreach and education materials, hardware, and software. Associated Costs/Budget Impact (amount, funding source, budget amendment, etc.): The Historic Preservation Commission budgeted $16,000.00 for Heritage Grants for fiscal year 2026. If approved by the BOCC, this grant cycle will cost the Historic Preservation fund the full amount of $16,000.00. Public Outreach: The Mason County Historic Preservation Commission held their regular, public monthly meeting on February 12, 2026. During this meeting, applicants and their representatives had the opportunity to present their proposal and answer questions from the Commission. The Commission then scored the applications in the public meeting. Requested Action: Approval of six 2026 Mason County Heritage Grants, as discussed above, for a total amount of $16,000.00. Attachment(s): • Mason County Heritage Grant Program Guidelines • Memos from Nichole Wilston and Tim Whitehead approving contracts • Grant Contract with Scope of Work (Exhibit "A") • 2026 Mason County Heritage Grant Application from Harstine Island Community Club • Grant Contract with Scope of Work (Exhibit "B") • 2026 Mason County Heritage Grant Application from Mason County Forest Festival • Grant Contract with Scope of Work (Exhibit "C") • 2026 Mason County Heritage Grant Application from Mason County Historical Society • Grant Contract with Scope of Work (Exhibit "D") • 2026 Mason County Heritage Grant Application from McReavy House Museum of Hood Canal • Grant Contract with Scope of Work (Exhibit "E") • 2026 Mason County Heritage Grant Application from Skokomish Grange No. 379 • Grant Contract with Scope of Work (Exhibit "F") • 2026 Mason County Heritage Grant Application from South Sound Fruit Society Mason County Heritage Grant Program Guidelines November 13, 2025 Page 1 Mason County Heritage Grant Program Guidelines Mission: The Mason County Heritage Grant Program provides resources to assist in the collection, preservation, and interpretation of Mason County’s heritage. About the Program: On behalf of the Board of County Commissioners, the Mason County Historic Preservation Commission (MCHPC) administers the Mason County Heritage Grant Program (HGP) to assist projects that promote the public’s access to County history. The program is funded with a portion of document recording fees collected by the Mason County Auditor. The allocation of these fees for projects that “promote historical preservation or historical programs, which may include preservation of historic documents” is authorized under RCW 36.22.170. The revenues accrue to a dedicated fund and may not be used for any purposes other than those stipulated in the statute. The program is operated in such a way that revenues accruing to the fund in one year are allocated in the following year, ensuring that project awards will be available regardless of prevailing economic conditions. Eligibility: 1. Who can apply: Non-profit organizations currently registered with the Washington Secretary of State or 501(c)(3) and government entities, including tribes, are eligible for consideration, as long as they have a clear focus on heritage within Mason County. Projects sponsored by individuals are not eligible. 2. Project Categories: To qualify for assistance, projects must fall into one of the following categories: • Professional Development • Public Education • Small Capital Projects • Collections Management • Heritage Investigations • Historic Preservation 3. Project Ranking Criteria: The evaluation of the grant proposals will be based on the following criteria. (Points in parentheses): • Promotes heritage, preservation and history in Mason County (25 pts. maximum). • Public benefit, shows public need and scope, and will increase public understanding, exposure and experience of Mason County history (20 pts. maximum). • Applicant has the capacity to complete the project using professional standards (15 pts. maximum). • Immediate need or opportunity and relates to applicants’ mission and/or goals (15 pts. maximum). • Clear, measurable outcomes that are attainable within the funding period (10 pts. maximum). • Well defined budget as well as effectively leveraged funding and support from other sources (total project costs, i.e. grant amount plus hard or soft match; enhancing historic visibility) (10 pts. maximum). • Economic benefit to Mason County (5 pts. maximum). Mason County Heritage Grant Program Guidelines November 13, 2025 Page 2 Note - Ongoing operational costs (staff, utilities, rent, etc.) are not eligible for HGP funding. Available Funds: Grant proposals may be requested up to $4,000. No match of any kind is required; however, if feasible, applicants are encouraged to provide some hard or soft match to illustrate their commitment to the project. The total funding level for the Mason County Heritage Grant Program will be determined by the number and quality of the proposals. Proposal Process: The program operates on a calendar year budget with one proposal period during the calendar year. The proposal deadline for each calendar year is the third Friday of January by 12:00 p.m. Projects must be completed within 6 months of the grant award. Grant recipients can request a one-time six-month extension. Extension requests must be in writing and be submitted to the Mason County Historic Preservation Commission for approval no later than 12:00 p.m. four months from date of award. Applicants are allowed to submit one proposal per grant period. If a six-month time extension has been granted for a previously approved grant, the grant recipient will not be eligible to request grant funding until completion of the participants current grant. Only an authorized official for the organization is allowed to sign the proposal (i.e. city official, organization president, etc.). The application must also be signed by the organization’s financial officer. 1. Submittal/Review: • Develop grant proposals addressing each element in the order identified under Project Ranking Criteria. • Complete the grant proposal and submit one original signed proposal, one set of support materials (optional), and one additional copy of all materials to the Mason County Historical Preservation Commission, Mason County DCD, 615 W. Alder Street Shelton, WA 98584. Proposals which are mailed to the above address must be postmarked by the deadline dates established for each period. Hand delivered proposals must be received no later than by 12:00 p.m. for the deadline dates established for each period. If proposal deadline dates fall on a non-county business day, proposals are due by 12:00 p.m. the next business day. Late or incomplete proposals will not be accepted. Proposals will be reviewed for completeness by staff. After the proposal deadline closes, staff will forward completed proposals to the MCHPC for review. • Public Review Procedure: o The MCHPC will discuss the proposals and score them using the approved ranking criteria at a public meeting held at 2:00 p.m. on the second Thursday of February, at 415 N. 6th Street, Shelton, WA 98584 (video call optional). Applicants are highly encouraged to attend. o The MCHPC will come to the meeting having already reviewed the applications. o Applicants in attendance will introduce themselves, their organization, and briefly present their project. o If necessary, the MCHPC will ask follow-up questions to the applicants in attendance and/or discuss any applications in greater detail. Mason County Heritage Grant Program Guidelines November 13, 2025 Page 3 o The MCHPC will score or revise their initial scoring for each application based on the information discussed at the meeting. o The MCHPC will announce their final scores for each application, which will be aggregated into a single, final score for each applicant. o The MCHPC will discuss recommendations for funding all, a portion of, or none of specific applications based on final score, review criteria, or stipulations within the grant applications. o The meeting will adjourn after a motion has been passed by the MCHPC to recommend funding for the awarded applications. • Recommendations for funding will then be forwarded to the Board of County Commissioners (BOCC). The BOCC will make all final funding and approval decisions. 2. Contract/Scope of Work: Approved grant proposal recipients will sign a contract with Mason County and will provide a scope of work. The scope of work will be an attachment to the contract. 3.Reimbursement: The HGP is a reimbursement program. The grantee will complete their projects and submit a Final Report to the County for reimbursement of the approved expenditures (see Final Report, below). Grantees will allow at least 60 days for reimbursement after the invoice has been received by the County. A progress report and documentation of expenditures will be required for the advance of funds before the completion of a project. 4. Final Report: Upon completion of the granted project, a Final Report shall be submitted by the grantee to the MCHPC. The Final Report should briefly report the completion and the outcome of the granted project, along with supplementary photographs of the completed work, and also include either copies of all supporting receipts paid out and summary of amount expended, or a definitive proof of payment for the approved purchases. All shall be submitted to the Mason County Historical Preservation Commission, Mason County DCD, 615 W. Alder Street, WA 98584 within 10 calendar days of the authorized grant completion date. 5. Special Notice for Properties Listed on the Mason County Register of Historic Places: Locally registered historic properties in Mason County must have a Certificate of Appropriateness submitted with the application package if the project meets the review requirements of the Mason County Historic Preservation Ordinance Chapter 17.40.150. Mason County Heritage Grants will not be approved for projects that would result in the disqualification of properties on federal, state or county historic registers. It is recommended that potential applicants contact the Mason County Historic Preservation staff by emailing hpc@masoncountywa.gov or call 360- 427-9670 ext. 352 to discuss proposals at least 3-months prior to applying for any project involving locally registered historic sites. Mason County Heritage Grant Program Guidelines November 13, 2025 Page 4 6. Compliance with Local, State and Federal Permits, Requirements, Ordinances, Regulations and Laws: Applicants are responsible for compliance with all local, state and federal permits, requirements, ordinances, regulations and laws associated with approved Heritage Grants. Non- compliance can result in revocation of reimbursement of approved funds. ADDITIONAL INFORMATION: Project Categories: The following are examples of activities which are meant to illustrate the types of potentially eligible projects. The examples listed below are not meant to be exclusive or exhaustive. Applicants unsure of a potential project’s eligibility should contact the Mason County Historical Preservation Commission, at Mason County DCD, 615 W. Alder Street Shelton, WA 98584, 360-427-9670 for a determination. Projects may fall under more than one category. • Professional Development: This category provides support for activities, which enhance the capabilities of the board, staff and volunteers of non-profit organizations to collect, preserve and interpret history in Mason County. Examples: o Development or sponsorship of programs for the professional training of non- profit staff and volunteers related to historical preservation. o Provide capacity-building training for the boards and staff of non-profit heritage organizations. • Public Education: This category provides support for activities that incorporate Mason County history into the educational infrastructure and the general public discourse. Examples: o Research, design, production, installation and promotion of permanent and semi-permanent exhibits, both on-site and off-site. o Research, design, production and management of traveling exhibits for schools. o Original research that will result in publication, exhibit, public event, or some other product that places the outcome of the research before the public on a not for profit basis. o Production and distribution costs for books, articles, videos, oral history tapes, DVDs, etc., on a not for profit basis which address some aspect of Mason County history. • Small Capital Projects: This category provides support for historical preservation projects that assist an organization in meeting health, safety and welfare needs that preserve its facility assets and enhance service to the public. If a small capital project is located within a local historic preservation jurisdiction, evidence of review and approval by the local jurisdiction that the project meets the U.S. Secretary of the Interior Standards is required. o Design and installation of modifications to meet ADA requirements. o Exterior maintenance (roofing, painting, relevant landscaping, etc.) of substantive value/nature, i.e., more than routine and periodic maintenance expected of a prudent owner or tenant if such maintenance is necessary to protect historic archival exhibits. Mason County Heritage Grant Program Guidelines November 13, 2025 Page 5 o Substantial interior projects that preserve the structural and/or signature design integrity of heritage facilities. o Acquisition of technology hardware with a projected useful life of three or more years that is used in direct support of the applicant’s project. • Collections Management: This category provides support for projects that assist nonprofit organizations to effectively execute their stewardship obligations for their collections. Examples: o Acquisition of significant additions to the collections of non-profit heritage or historical organizations. o Professional services related to conservation of key items in the collections of nonprofit heritage agencies. o Acquisition of software to computerize collections management (For technology hardware, refer to Small Capital Projects). o Provision of a portion of the local share of the cost for an operational assessment by a qualified professional or an accredited institutional program (e.g., the Museum Assessment Program). • Heritage Investigations: This category provides support for activities that involve recovery, recording and reporting/presentations of Mason County heritage materials. Examples: o Archaeological surveys, excavations and reporting of heritage sites and artifacts, in consultation with local Indian Tribes, within Mason County. o Archival investigations and reporting of documents involving the heritage of Mason County. o Recording and reporting ancient and historic artifact collections in public and private ownership from Mason County. Artifacts in this category can vary in scale, e.g., from barns/buildings down to projectile points and oxen shoes. • Historic Preservation: This category provides support for activities that directly result in the identification, evaluation and and protection of significant heritage resources. Examples: o Survey efforts. o Historic designation. o Site condition analysis or evaluation. o Research/documentation efforts. o Completion of preservation planning documents. o Other efforts that result in the protection of Mason County heritage. Enabling Legislation for this Program: RCW 36.22.170: The Revised Code of Washington can be viewed online at: http://apps.leg.wa.gov/rcw/. Mason County Heritage Grant Program Guidelines November 13, 2025 Page 6 Professional Standards Guidelines for Applicants: If the core of the grant project is historic preservation, it shall be carried out in compliance with the U.S. Secretary of the Interior Standards for such projects and other applicable codes and regulations at the federal, state and local levels. Please see link below. American Association of Museums Best Practices: https://www.aam-us.org/?s=standards Secretary of the Interior Standards for Rehabilitating, Restoring, and Reconstructing Historic Buildings: http://www.nps.gov/hps/tps/standguide/ Oral History Standards: http://www.oralhistory.org/?s=Standards Americans with Disabilities Act Guidelines: http://www.ada.gov/ Digital Project Standards Resources: http://content.lib.washington.edu/cmpweb/project/proj-resources.html Mason County Historical Preservation Commission https://masoncountywa.gov/government/advisory_boards/historic_preservation/index.php 1 Luke Viscusi From:Nichole Wilston Sent:Monday, March 2, 2026 1:53 PM To:Luke Viscusi Subject:RE: Historic Preservation Commission 2026 Heritage Grant Contracts Attachments:2026 MCHG Contract_Exhibit A_Harstine Island Community Club (002) reviewed by Risk NW 3.2.2026.docx; 2026 MCHG Contract_Exhibit B_Mason County Forest Festival reviewed by Risk NW 3.2.26.docx; 2026 MCHG Contract_Exhibit C_Mason County Historical Society reviewed by Risk NW 3.2.26.docx; 2026 MCHG Contract_Exhibit D_McReavy House Museum of Hood Canal reviewed by Risk NW 3.2.26.docx; 2026 MCHG Contract_Exhibit F_South Sound Fruit Society reviewed by Risk NW 3.2.26.docx; 2026 MCHG Contract_Exhibit E_Skokomish Grange No. 379 reviewed by Risk NW 3.2.26.docx Hi Luke, Here are the contracts with my edits. It’s the same edit for all of the contracts attached herein. Tim has already reviewed the language. Let me know if you have any questions. Thank you. IMPORTANT NOTE: This e-mail message (and any attachments accompanying it) may contain confidential information. The information is intended only for the use of the intended recipient(s). Delivery of this message to anyone other than the intended recipient(s) is not intended to waive any privilege or otherwise detract from the confidentiality of the message. If you are not the intended recipient, or if this message has been addressed to you in error, do not read, disclose, reproduce, distribute, disseminate or otherwise use this transmission, rather, please promptly notify the sender by e-mail, and then destroy all copies of the message and its attachments, if any. From: Luke Viscusi <LViscusi@masoncountywa.gov> Sent: Monday, March 2, 2026 10:27 AM To: Nichole Wilston <NWilston@masoncountywa.gov> Subject: RE: Historic Preservation Commission 2026 Heritage Grant Contracts Hello Nichole, The Word Docs are aƩached. Sincerely, Luke Viscusi (he/him) | Planner Mason County Department of Community Development 615 W Alder St, Shelton, WA 98584 Office # 360-427-9670 ext. 282 1 Luke Viscusi From:Tim Whitehead Sent:Tuesday, February 17, 2026 7:56 AM To:Luke Viscusi; Nichole Wilston Subject:RE: Historic Preservation Commission 2026 Heritage Grant Contracts It appears that these are identical or very similar to the past contracts. They look good on my end. Thanks Timothy W Whitehead Mason County Prosecutor’s OƯice Chief Deputy Prosecuting Attorney P: (360) 427-9670 ext. 417 F: (360) 427-7554 From: Luke Viscusi <LViscusi@masoncountywa.gov> Sent: Friday, February 13, 2026 2:51 PM To: Tim Whitehead <TimW@masoncountywa.gov>; Nichole Wilston <NWilston@masoncountywa.gov> Subject: Historic Preservation Commission 2026 Heritage Grant Contracts Hello Tim and Nichole, I am currently working (on behalf of the Mason County Historic PreservaƟon Commission) to get the 2026 Heritage Grant contracts approved by the BOCC, but I need your approvals before I send them to the BOCC. Please see the 6 contracts aƩached. If you would rather have them as Word Docs, let me know. Considering the BOCC’s schedule, I will need a response by the end of day Tuesday, March 3rd, to get the briefing request in on Ɵme. Let me know if you have any quesƟons or concerns! Sincerely, Luke Viscusi (he/him) | Planner Mason County Department of Community Development 615 W Alder St, Shelton, WA 98584 Office # 360-427-9670 ext. 282 Cell # 360-490-3103 LViscusi@MasonCountyWA.gov 2026A HERITAGE GRANT CONTRACT This Heritage Grant Contract (this “Contract”) is entered into as of March 25, 2026, by and between Mason County (the “County”), and the Harstine Island Community Club (the “Grantee”). Harstine Island Community Club Attn: Kathy Wedth, Michelle Moline P.O. Box 1635 Shelton, WA 98584 (360) 324-0224 wendtkathy@earthlink.net; moline@pacbell.net Mason County c/o Mason County Historic Preservation Commission 615 W Alder Street Shelton, WA 98584 Attn: Luke Viscusi (360) 427-9670 ext. 282 HPC@MasonCountyWA.gov RECITALS 1. The Grantee has applied for a grant in the amount of $4,000 towards repairing the leaking roof and correcting the plumbing venting in the ADA bathroom of the Harstine Island Community Hall. 2. The County is granting up to the $4,000 requested for this project on a reimbursement basis, based on receipts. All persons performing the work associated with this grant shall act as an independent contractor(s), and not as an employee(s), on the terms and conditions set forth herein. The money for this grant comes from fees collected by the Mason County Auditor as authorized by RCW 36.22.170, which established a dedicated fund for supporting local historic preservation. AGREEMENT In consideration of the foregoing and of the mutual promises set forth herein, and intending to be legally bound, the parties herein agree as follows: 1. Engagement (a) The County hereby agrees to reimburse the Grantee up to the full amount of the grant based on receipts and a final report documenting the completion of repairing the leaking roof and correcting the plumbing venting in the ADA bathroom of the Harstine Island Community Hall, as described in the scope- of-work (Exhibit "A"), which shall be performed by independent contractor(s). (b) The Grantee hereby accepts the engagement to have said work performed, to present receipts and a final report for reimbursement and agrees to an inspection of the final product prior to receiving payment under the terms and conditions set forth herein. 2.Term. (a) This Contract will commence on the date written above, and unless modified by the mutual written agreement of the parties, shall continue until six months from that date. March 25, 2026, to September 25, 2026 The Grantee may request a one-time six-month extension. Extension requests must be in writing and be submitted to the Mason County Historic 2026A Preservation Commission for approval no later than 5:00 p.m. four months from the date of the award (July 25, 2026). 3. Grantee’s Obligations (a) The Grantee shall provide a scope-of-work, consistent with the grant application, which shall be attached to this contract as Exhibit A. (b) Upon completion of the project the Grantee shall provide the County with the following items within 10 calendar days of the authorized grant completion date (October 5, 2026, or April 4, 2027, if an extension is requested as outlined in Section 2(a)). All items below shall be submitted to the Mason County Historic Preservation Commission, either physically or electronically: i. A final report summarizing the project, its completion, and outcomes. The final report shall also include before and after photographs of the completed project (if applicable). ii. Receipts or other proof of payment (ie. bank statements) for reimbursement for the work approved by this grant award. At a minimum the receipts or other proof of payment shall include the organization's name, billing address, date of invoice (if applicable), date of payment, and details of expenses. Invoices without proof of payment or the aforementioned details will not be accepted. (c) Grantees will allow at least 60-days for reimbursement after the items outlined in Section 3(b) are submitted to the Mason County Historic Preservation Commission. (d) Grantee acknowledges and agrees that it is solely responsible for the selection, hiring, and supervision of any contractors, subcontractors, or other individuals performing work funded by this grant. All work must be performed in accordance with applicable federal, state, and local laws, including licensing, bonding, permits and insurance requirements. The County, as grantor, shall have no liability for any claims, injuries, damages, or violations arising from the performance of such work. The Grantee agrees to indemnify, defend, and hold harmless the County, its officers, employees, and agents from any and all claims, actions, losses, or damages arising from the work funded under this grant. Non- compliance can result in the revocation of approved funding. ____________________________________ ______ Chair, Mason County Board of County Commissioners Date _____________________________________ ______ Chair, Mason County Historic Preservation Commission Date ______________________________________ ______ Authorized Representative of the Grantee Date 2026A EXHIBIT A Harstine Island Community Club - $4,000.00 The Harstine Island Community Club will use the funds to repair the leaking roof and correct the plumbing venting in the ADA bathroom of the Harstine Island Community Hall. They will partner with contractors to complete the repairs to protect the historic structure from further water damage, improve conditions for users, and support safe, code-compliant operation for year-round community use. Completion of this project will continue to preserve the Harstine Island Community Hall for safe public use. 2026B HERITAGE GRANT CONTRACT This Heritage Grant Contract (this “Contract”) is entered into as of March 25, 2026, by and between Mason County (the “County”), and the Mason County Forest Festival (the “Grantee”). Mason County Forest Festival Attn: Amy Cooper PO Box 252 Shelton, WA 98584 360-710-4951 info@masoncountyforestfestival.com Mason County c/o Mason County Historic Preservation Commission 615 W Alder Street Shelton, WA 98584 Attn: Luke Viscusi (360) 427-9670 ext. 282 HPC@MasonCountyWA.gov RECITALS 1. The Grantee has applied for a grant in the amount of $4,000 towards the scanning and digital restoration of portrait photographs of Forest Festival Queens and the creation of public displays. 2. The County is granting up to the $4,000 requested for this project on a reimbursement basis, based on receipts. All persons performing the work associated with this grant shall act as an independent contractor(s), and not as an employee(s), on the terms and conditions set forth herein. The money for this grant comes from fees collected by the Mason County Auditor as authorized by RCW 36.22.170, which established a dedicated fund for supporting local historic preservation. AGREEMENT In consideration of the foregoing and of the mutual promises set forth herein, and intending to be legally bound, the parties herein agree as follows: 1. Engagement (a) The County hereby agrees to reimburse the Grantee up to the full amount of the grant based on receipts and a final report documenting the completion of scanning and digitally restoring portrait photographs of Forest Festival Queens and creating of public displays, as described in the scope-of-work (Exhibit "B"), which shall be performed by independent contractor(s). (b) The Grantee hereby accepts the engagement to have said work performed, to present receipts and a final report for reimbursement and agrees to an inspection of the final product prior to receiving payment under the terms and conditions set forth herein. 2.Term. (a) This Contract will commence on the date written above, and unless modified by the mutual written agreement of the parties, shall continue until six months from that date. March 25, 2026, to September 25, 2026 The Grantee may request a one-time six-month extension. Extension requests must be in writing and be submitted to the Mason County Historic Preservation Commission for approval no later than 5:00 p.m. four months from the date of the award (July 25, 2026). 2026B 3. Grantee’s Obligations (a) The Grantee shall provide a scope-of-work, consistent with the grant application, which shall be attached to this contract as Exhibit B. (b) Upon completion of the project the Grantee shall provide the County with the following items within 10 calendar days of the authorized grant completion date (October 5, 2026, or April 4, 2027, if an extension is requested as outlined in Section 2(a)). All items below shall be submitted to the Mason County Historic Preservation Commission, either physically or electronically: i. A final report summarizing the project, its completion, and outcomes. The final report shall also include before and after photographs of the completed project (if applicable). ii. Receipts or other proof of payment (ie. bank statements) for reimbursement for the work approved by this grant award. At a minimum the receipts or other proof of payment shall include the organization's name, billing address, date of invoice (if applicable), date of payment, and details of expenses. Invoices without proof of payment or the aforementioned details will not be accepted. (c) Grantees will allow at least 60-days for reimbursement after the items outlined in Section 3(b) are submitted to the Mason County Historic Preservation Commission. (d) Grantee acknowledges and agrees that it is solely responsible for the selection, hiring, and supervision of any contractors, subcontractors, or other individuals performing work funded by this grant. All work must be performed in accordance with applicable federal, state, and local laws, including licensing, bonding, permits and insurance requirements. The County, as grantor, shall have no liability for any claims, injuries, damages, or violations arising from the performance of such work. The Grantee agrees to indemnify, defend, and hold harmless the County, its officers, employees, and agents from any and all claims, actions, losses, or damages arising from the work funded under this grant. Non- compliance can result in the revocation of approved funding. ____________________________________ ______ Chair, Mason County Board of County Commissioners Date _____________________________________ ______ Chair, Mason County Historic Preservation Commission Date ______________________________________ ______ Authorized Representative of the Grantee Date 2026B EXHIBIT B Mason County Forest Festival - $4,000.00 The Mason County Forest Festival will use the funds to scan and digitally restore portrait photographs of Forest Festival Queens and create public displays. They will work with professionals to ensure the long-term preservation of the portraits and visually connect residents and visitors to the Festival’s history. Completion of this project will safeguard an important piece of Mason County’s cultural history while honoring the individuals who have represented the Forest Festival across generations . 2026C HERITAGE GRANT CONTRACT This Heritage Grant Contract (this “Contract”) is entered into as of March 25, 2026, by and between Mason County (the “County”), and the Mason County Historical Society (the “Grantee”). Mason County Historical Society Attn: Elizabeth Arbaugh PO Box 1366 Shelton, WA 98584 (360) 426-1020 mchsarbaugh@gmail.com Mason County c/o Mason County Historic Preservation Commission 615 W Alder Street Shelton, WA 98584 Attn: Luke Viscusi (360) 427-9670 ext. 282 HPC@MasonCountyWA.gov RECITALS 1. The Grantee has applied for a grant in the amount of $3,675.38 towards the fabrication and installation of acrylic protective barriers on to existing exhibit shelving in the Mason County Historical Museum. 2. The County is granting up to the $3,675.38 requested for this project on a reimbursement basis, based on receipts. All persons performing the work associated with this grant shall act as an independent contractor(s), and not as an employee(s), on the terms and conditions set forth herein. The money for this grant comes from fees collected by the Mason County Auditor as authorized by RCW 36.22.170, which established a dedicated fund for supporting local historic preservation. AGREEMENT In consideration of the foregoing and of the mutual promises set forth herein, and intending to be legally bound, the parties herein agree as follows: 1. Engagement (a) The County hereby agrees to reimburse the Grantee up to the full amount of the grant based on receipts and a final report documenting the completion of fabricating and installing acrylic protective barriers onto existing exhibit shelving in the Mason County Historical Museum, as described in the scope- of-work (Exhibit "C"), which shall be performed by independent contractor(s). (b) The Grantee hereby accepts the engagement to have said work performed, to present receipts and a final report for reimbursement and agrees to an inspection of the final product prior to receiving payment under the terms and conditions set forth herein. 2.Term. (a) This Contract will commence on the date written above, and unless modified by the mutual written agreement of the parties, shall continue until six months from that date. March 25, 2026, to September 25, 2026 The Grantee may request a one-time six-month extension. Extension requests must be in writing and be submitted to the Mason County Historic 2026C Preservation Commission for approval no later than 5:00 p.m. four months from the date of the award (July 25, 2026). 3. Grantee’s Obligations (a) The Grantee shall provide a scope-of-work, consistent with the grant application, which shall be attached to this contract as Exhibit C. (b) Upon completion of the project the Grantee shall provide the County with the following items within 10 calendar days of the authorized grant completion date (October 5, 2026, or April 4, 2027, if an extension is requested as outlined in Section 2(a)). All items below shall be submitted to the Mason County Historic Preservation Commission, either physically or electronically: i. A final report summarizing the project, its completion, and outcomes. The final report shall also include before and after photographs of the completed project (if applicable). ii. Receipts or other proof of payment (ie. bank statements) for reimbursement for the work approved by this grant award. At a minimum the receipts or other proof of payment shall include the organization's name, billing address, date of invoice (if applicable), date of payment, and details of expenses. Invoices without proof of payment or the aforementioned details will not be accepted. (c) Grantees will allow at least 60-days for reimbursement after the items outlined in Section 3(b) are submitted to the Mason County Historic Preservation Commission. (d) Grantee acknowledges and agrees that it is solely responsible for the selection, hiring, and supervision of any contractors, subcontractors, or other individuals performing work funded by this grant. All work must be performed in accordance with applicable federal, state, and local laws, including licensing, bonding, permits and insurance requirements. The County, as grantor, shall have no liability for any claims, injuries, damages, or violations arising from the performance of such work. The Grantee agrees to indemnify, defend, and hold harmless the County, its officers, employees, and agents from any and all claims, actions, losses, or damages arising from the work funded under this grant. Non- compliance can result in the revocation of approved funding. ____________________________________ ______ Chair, Mason County Board of County Commissioners Date _____________________________________ ______ Chair, Mason County Historic Preservation Commission Date ______________________________________ ______ Authorized Representative of the Grantee Date 2026C EXHIBIT C Mason County Historical Society - $3,675.38 The Mason County Historical Society will use the funds to fabricate and install acrylic protective barriers onto existing exhibit shelving in the Mason County Historical Museum. They will work with a contractor, Museum staff, and volunteers to ensure the Museum’s materials remain accessible for public education and research while being safeguarded for future generations. Completion of this project will allow visitors to continue to learn from and experience Mason County’s history firsthand . 2026D HERITAGE GRANT CONTRACT This Heritage Grant Contract (this “Contract”) is entered into as of March 25, 2026, by and between Mason County (the “County”), and the McReavy House Museum of Hood Canal (the “Grantee”). McReavy House Museum of Hood Canal Attn: Jayni Kamin P.O. Box 388 Union, WA 98592 (360) 239-6790 jayni@kaminpro.com Mason County c/o Mason County Historic Preservation Commission 615 W Alder Street Shelton, WA 98584 Attn: Luke Viscusi (360) 427-9670 ext. 282 HPC@MasonCountyWA.gov RECITALS 1. The Grantee has applied for a grant in the amount of $4,000 towards the development of a new website, the creation of a logo, and the production of print materials for the McReavy House Museum of Hood Canal. 2. The County is granting up to the $288.31 requested for this project on a reimbursement basis, based on receipts. All persons performing the work associated with this grant shall act as an independent contractor(s), and not as an employee(s), on the terms and conditions set forth herein. The money for this grant comes from fees collected by the Mason County Auditor as authorized by RCW 36.22.170, which established a dedicated fund for supporting local historic preservation. AGREEMENT In consideration of the foregoing and of the mutual promises set forth herein, and intending to be legally bound, the parties herein agree as follows: 1. Engagement (a) The County hereby agrees to reimburse the Grantee up to the full amount of the grant based on receipts and a final report documenting the completion developing of a new website, creating a logo, and producing print materials for the McReavy House Museum of Hood Canal, as described in the scope- of-work (Exhibit "D"), which shall be performed by independent contractor(s). (b) The Grantee hereby accepts the engagement to have said work performed, to present receipts and a final report for reimbursement and agrees to an inspection of the final product prior to receiving payment under the terms and conditions set forth herein. 2.Term. (a) This Contract will commence on the date written above, and unless modified by the mutual written agreement of the parties, shall continue until six months from that date. March 25, 2026, to September 25, 2026 The Grantee may request a one-time six-month extension. Extension requests must be in writing and be submitted to the Mason County Historic 2026D Preservation Commission for approval no later than 5:00 p.m. four months from the date of the award (July 25, 2026). 3. Grantee’s Obligations (a) The Grantee shall provide a scope-of-work, consistent with the grant application, which shall be attached to this contract as Exhibit D. (b) Upon completion of the project the Grantee shall provide the County with the following items within 10 calendar days of the authorized grant completion date (October 5, 2026, or April 4, 2027, if an extension is requested as outlined in Section 2(a)). All items below shall be submitted to the Mason County Historic Preservation Commission, either physically or electronically: i. A final report summarizing the project, its completion, and outcomes. The final report shall also include before and after photographs of the completed project (if applicable). ii. Receipts or other proof of payment (ie. bank statements) for reimbursement for the work approved by this grant award. At a minimum the receipts or other proof of payment shall include the organization's name, billing address, date of invoice (if applicable), date of payment, and details of expenses. Invoices without proof of payment or the aforementioned details will not be accepted. (c) Grantees will allow at least 60-days for reimbursement after the items outlined in Section 3(b) are submitted to the Mason County Historic Preservation Commission. (d) Grantee acknowledges and agrees that it is solely responsible for the selection, hiring, and supervision of any contractors, subcontractors, or other individuals performing work funded by this grant. All work must be performed in accordance with applicable federal, state, and local laws, including licensing, bonding, permits and insurance requirements. The County, as grantor, shall have no liability for any claims, injuries, damages, or violations arising from the performance of such work. The Grantee agrees to indemnify, defend, and hold harmless the County, its officers, employees, and agents from any and all claims, actions, losses, or damages arising from the work funded under this grant. Non- compliance can result in the revocation of approved funding. ____________________________________ ______ Chair, Mason County Board of County Commissioners Date _____________________________________ ______ Chair, Mason County Historic Preservation Commission Date ______________________________________ ______ Authorized Representative of the Grantee Date 2026D EXHIBIT D McReavy House Museum of Hood Canal - $288.31 The McReavy House Museum of Hood Canal will use the funds to develop a new website, create a logo, and produce print materials for the McReavy House Museum of Hood Canal. They will work with a marketing firm to modernize the organization’s public presence, improve its accessibility, and support its long-term growth. Completion of this project will strengthen the visibility, sustainability, and community impact of the McReavy House Museum of Hood Canal. 2026E HERITAGE GRANT CONTRACT This Heritage Grant Contract (this “Contract”) is entered into as of March 25, 2026, by and between Mason County (the “County”), and the Skokomish Grange No. 379 (the “Grantee”). Skokomish Grange No. 379 Attn: Chris Jorgensen 6481 W Skokomish Valley Rd Shelton, WA 98584 (360) 490-0325 chrisj@masonpud3.org Mason County c/o Mason County Historic Preservation Commission 615 W Alder Street Shelton, WA 98584 Attn: Luke Viscusi (360) 427-9670 ext. 282 HPC@MasonCountyWA.gov RECITALS 1. The Grantee has applied for a grant in the amount of $4,000 towards the replumbing of bathrooms and installation of new toilets in the Middle Skokomish School. 2. The County is granting up to the $288.31 requested for this project on a reimbursement basis, based on receipts. All persons performing the work associated with this grant shall act as an independent contractor(s), and not as an employee(s), on the terms and conditions set forth herein. The money for this grant comes from fees collected by the Mason County Auditor as authorized by RCW 36.22.170, which established a dedicated fund for supporting local historic preservation. AGREEMENT In consideration of the foregoing and of the mutual promises set forth herein, and intending to be legally bound, the parties herein agree as follows: 1. Engagement (a) The County hereby agrees to reimburse the Grantee up to the full amount of the grant based on receipts and a final report documenting the completion of replumbing bathrooms and installing new toilets in the Middle Skokomish School, as described in the scope-of-work (Exhibit "E"), which shall be performed by independent contractor(s). (b) The Grantee hereby accepts the engagement to have said work performed, to present receipts and a final report for reimbursement and agrees to an inspection of the final product prior to receiving payment under the terms and conditions set forth herein. 2.Term. (a) This Contract will commence on the date written above, and unless modified by the mutual written agreement of the parties, shall continue until six months from that date. March 25, 2026, to September 25, 2026 The Grantee may request a one-time six-month extension. Extension requests must be in writing and be submitted to the Mason County Historic Preservation Commission for approval no later than 5:00 p.m. four months from the date of the award (July 25, 2026). 2026E 3. Grantee’s Obligations (a) The Grantee shall provide a scope-of-work, consistent with the grant application, which shall be attached to this contract as Exhibit E. (b) Upon completion of the project the Grantee shall provide the County with the following items within 10 calendar days of the authorized grant completion date (October 5, 2026, or April 4, 2027, if an extension is requested as outlined in Section 2(a)). All items below shall be submitted to the Mason County Historic Preservation Commission, either physically or electronically: i. A final report summarizing the project, its completion, and outcomes. The final report shall also include before and after photographs of the completed project (if applicable). ii. Receipts or other proof of payment (ie. bank statements) for reimbursement for the work approved by this grant award. At a minimum the receipts or other proof of payment shall include the organization's name, billing address, date of invoice (if applicable), date of payment, and details of expenses. Invoices without proof of payment or the aforementioned details will not be accepted. (c) Grantees will allow at least 60-days for reimbursement after the items outlined in Section 3(b) are submitted to the Mason County Historic Preservation Commission. (d) Grantee acknowledges and agrees that it is solely responsible for the selection, hiring, and supervision of any contractors, subcontractors, or other individuals performing work funded by this grant. All work must be performed in accordance with applicable federal, state, and local laws, including licensing, bonding, permits and insurance requirements. The County, as grantor, shall have no liability for any claims, injuries, damages, or violations arising from the performance of such work. The Grantee agrees to indemnify, defend, and hold harmless the County, its officers, employees, and agents from any and all claims, actions, losses, or damages arising from the work funded under this grant. Non- compliance can result in the revocation of approved funding. ____________________________________ ______ Chair, Mason County Board of County Commissioners Date _____________________________________ ______ Chair, Mason County Historic Preservation Commission Date ______________________________________ ______ Authorized Representative of the Grantee Date 2026E EXHIBIT E Skokomish Grange No. 379 - $288.31 The Skokomish Grange No. 379 will use the funds to replumb bathrooms and install new toilets in the Middle Skokomish School. They will work with a contractor to restore occupancy of the building, which has served as an information center and gathering place for the community . Repair and maintenance of the building will help Skokomish Grange No. 379 to further preserve the Middle Skokomish School and share the history of Mason County. 2026F HERITAGE GRANT CONTRACT This Heritage Grant Contract (this “Contract”) is entered into as of March 25, 2026, by and between Mason County (the “County”), and the South Sound Fruit Society (the “Grantee”). South Sound Fruit Society Attn: Amelia Savinova 560 E Parkway Blvd Shelton, WA 98584 360-292-2501 ameliasavinova03@gmail.com Mason County c/o Mason County Historic Preservation Commission 615 W Alder Street Shelton, WA 98584 Attn: Luke Viscusi (360) 427-9670 ext. 282 HPC@MasonCountyWA.gov RECITALS 1. The Grantee has applied for a grant in the amount of $3,748 towards the DNA submission to the WSU Fruit Genomic Lab and the purchasing of owl nesting boxes, public outreach and education materials, hardware, and software. 2. The County is granting up to the $3,748 requested for this project on a reimbursement basis, based on receipts. All persons performing the work associated with this grant shall act as an independent contractor(s), and not as an employee(s), on the terms and conditions set forth herein. The money for this grant comes from fees collected by the Mason County Auditor as authorized by RCW 36.22.170, which established a dedicated fund for supporting local historic preservation. AGREEMENT In consideration of the foregoing and of the mutual promises set forth herein, and intending to be legally bound, the parties herein agree as follows: 1. Engagement (a) The County hereby agrees to reimburse the Grantee up to the full amount of the grant based on receipts and a final report documenting the completion of the DNA submission to the WSU Fruit Genomic Lab and the purchasing of owl nesting boxes, public outreach and education materials, hardware, and software, as described in the scope-of-work (Exhibit "F"), which shall be performed by independent contractor(s). (b) The Grantee hereby accepts the engagement to have said work performed, to present receipts and a final report for reimbursement and agrees to an inspection of the final product prior to receiving payment under the terms and conditions set forth herein. 2.Term. (a) This Contract will commence on the date written above, and unless modified by the mutual written agreement of the parties, shall continue until six months from that date. March 25, 2026, to September 25, 2026 The Grantee may request a one-time six-month extension. Extension requests must be in writing and be submitted to the Mason County Historic 2026F Preservation Commission for approval no later than 5:00 p.m. four months from the date of the award (July 25, 2026). 3. Grantee’s Obligations (a) The Grantee shall provide a scope-of-work, consistent with the grant application, which shall be attached to this contract as Exhibit F. (b) Upon completion of the project the Grantee shall provide the County with the following items within 10 calendar days of the authorized grant completion date (October 5, 2026, or April 4, 2027, if an extension is requested as outlined in Section 2(a)). All items below shall be submitted to the Mason County Historic Preservation Commission, either physically or electronically: i. A final report summarizing the project, its completion, and outcomes. The final report shall also include before and after photographs of the completed project (if applicable). ii. Receipts or other proof of payment (ie. bank statements) for reimbursement for the work approved by this grant award. At a minimum the receipts or other proof of payment shall include the organization's name, billing address, date of invoice (if applicable), date of payment, and details of expenses. Invoices without proof of payment or the aforementioned details will not be accepted. (c) Grantees will allow at least 60-days for reimbursement after the items outlined in Section 3(b) are submitted to the Mason County Historic Preservation Commission. (d) Grantee acknowledges and agrees that it is solely responsible for the selection, hiring, and supervision of any contractors, subcontractors, or other individuals performing work funded by this grant. All work must be performed in accordance with applicable federal, state, and local laws, including licensing, bonding, permits and insurance requirements. The County, as grantor, shall have no liability for any claims, injuries, damages, or violations arising from the performance of such work. The Grantee agrees to indemnify, defend, and hold harmless the County, its officers, employees, and agents from any and all claims, actions, losses, or damages arising from the work funded under this grant. Non- compliance can result in the revocation of approved funding. ____________________________________ ______ Chair, Mason County Board of County Commissioners Date _____________________________________ ______ Chair, Mason County Historic Preservation Commission Date ______________________________________ ______ Authorized Representative of the Grantee Date 2026F EXHIBIT F South Sound Fruit Society - $3,748.00 The South Sound Fruit Society will use the funds to submit tree DNA to the WSU Fruit Genomic Lab and the purchase owl nesting boxes, public outreach and education materials, hardware, and software. Through this project involving the Pioneer Heritage Orchard, they will identify and preserve historically significant tree varieties . Completion of this project will preserve heritage resources for Mason County residents, strengthen awareness of local horticultural history, and serve as an example of homestead orchard preservation. Action Items: • News Release: Public Works to begin Spring Herbicide Vegetation Management Application. • Annual Certification for Calendar Year 2025; Certification of Expenditures for Traffic Law Enforcement – 2025; and Certification for Expenditures for Fish Passage Barrier Removal – 2025. • Private Line Occupancy Permit granting permission for the proposed septic transport line to cross under North Shore Road for address 8101 NE North Shore Road, parcel 22217-50-00020 to parcel 22217-24-00080. • News Release: 2026 Solid Waste Free Discussion Items: • Received new Solid Waste Advisory Application from Terri Prather Commissioner Follow-Up Items: Upcoming Items: March 31st @9:15am Public Hearing on Franchise Application for Forged Fiber 37, LLC (AT&T) MASON COUNTY PUBLIC WORKS COMMISSIONER BRIEFING March 9, 2026 NEWS RELEASE March 17, 2026 MASON COUNTY COMMISSIONERS’ OFFICE 411 N 5TH ST, BLDG 1, SHELTON, WA 98584 TO: KMAS, KRXY, SHELTON-MASON COUNTY JOURNAL, THE OLYMPIAN, SHELTON CHAMBER OF COMMERCE, NORTH MASON CHAMBER OF COMMERCE, CITY OF SHELTON, ECONOMIC DEVELOPMENT COUNCIL, THE SUN RE: MASON COUNTY TO BEGIN SPRING VEGETATION MANAGEMENT BOARD OF MASON COUNTY COMMISSIONERS Mason County Public Works manages roadside vegetation when conditions allow to help keep roads safe, visible, and in good condition. Starting in April (weather permitting), herbicides will be applied along selected county roads as part of the vegetation management program. This is a reminder the department has an “Owner Will Maintain” program for those who prefer to maintain the right–of-way in front of their property according to program guidelines. Properties already enrolled in the program don’t need to take any action. For a list of roads included in the spring program or to learn more about the Vegetation Management Program, visit www.masoncountywa.gov or call (360) 427-9670, Ext. 450. ____________________ _____________________ ______________________ Pat Tarzwell Randy Neatherlin Sharon Trask Chair Vice Chair Commissioner Mason County Agenda Request Form To: Board of Mason County Commissioners Item No. From: Mike Collins, PLS, PE, County Engineer Ext: 450 Department: Public Works Briefing: ☒ Action Agenda: ☒ Public Hearing: ☐ Special Meeting: ☐ Briefing Date(s): March 9, 2026 Agenda Date(s): March 17, 2025 Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other (This is the responsibility of the requesting Department) Item: Mason County Public Works Annual Certification for Calendar Year 2025 Background/Executive Summary: Public Works has completed a draft of the County Road Administration Board forms for the Annual Certification for calendar year 2025. Among those forms, the following requires the Chair of the Board’s signature. They are: 1) Annual Certification for - 2025 2) Certification of Expenditures for Traffic Law Enforcement – 2025 3) Certification of Expenditures for Fish Passage Barrier Removal – 2025 These forms must be submitted to the County Road Administration Board (CRAB) by April 1st. Budget Impact: N/A Public Outreach: N/A Requested Action: Request the Board authorize the Chair to electronically sign the Annual Certification for Calendar Year 2025; Certification of Expenditures for Traffic Law Enforcement – 2025; and Certification for Expenditures for Fish Passage Barrier Removal – 2025 through the CRAB’s reporting system (CARS). Attachments: 1. Draft Annual Certification – 2025 2. Draft Certification of Expenditures for Traffic Law Enforcement – 2025 3. Draft Certification of Expenditures for Fish Passage Barrier Removal – 2025 Mason County Agenda Request Form To: Board of Mason County Commissioners Item No. From: Mike Collins, P.E., Deputy Director / County Engineer Ext: 450 Department: Public Works Briefing: ☒ Action Agenda: ☒ Public Hearing: ☐ Special Meeting: ☐ Briefing Date(s): March 9, 2026 Agenda Date(s): March 17, 2026 Internal Review: ☐ Finance ☐ Human Resources ☒ Legal ☐ IT ☐ Risk ☐ Other (Please ensure proper internal review channels have been followed, this is the responsibility of the requesting Department) Item: Private Line Occupancy Permit Background/Executive Summary: Mitch Anderson has applied for a Private Line Occupancy Permit for a proposed residential septic transport line underneath North Shore Road. Proposed septic transport line originating at 8101 NE North Shore Road parcel number 22217-50-00002 to cross and extend through North Shore Road to separate parcel 22217-24-00080. Associated Costs/Budget Impact (amount, funding source, budget amendment, etc.): No budget impacts. An application fee of $200 has been paid to process the proposed Private Line Occupancy Permit. Public Outreach: N/A Requested Action: Recommend the Board approve the Private Line Occupancy Permit granting permission for the proposed septic transport line to cross under North Shore Road for address 8101 NE North Shore Road, parcel 22217-50-00020 to parcel 22217-24-00080. Attachments: 1. PLO (Page A-4, Area Map) NEWS RELEASE March 17, 2026 MASON COUNTY COMMISSIONERS’ OFFICE 411 N 5TH ST, BLDG 1, SHELTON, WA 98584 TO: KMAS, KRXY, SHELTON-MASON COUNTY JOURNAL, THE OLYMPIAN, SHELTON CHAMBER OF COMMERCE, NORTH MASON CHAMBER OF COMMERCE, CITY OF SHELTON, ECONOMIC DEVELOPMENT COUNCIL, THE SUN RE: Solid Waste Free Dump Vouchers for Mason County Residents Mason County is pleased to announce the availability of “Free Dump” vouchers for county residents. Vouchers are available at the County switchboard located at: Mason County 411 N 5th Street Shelton, WA 98584 (360) 427-9670, Ext. 0 Special thanks to Mason County Garbage for partnering with the County to make this program possible. Their contribution is valued at up to just under $40,000 if all vouchers are used in 2026. What you need to know: Vouchers must be used by October 31, 2026. 1 voucher per resident (must be Mason County resident). Voucher good for 1 vehicle load. There are some limitations on materials allowed to be dumped. Let’s keep Mason County beautiful! BOARD OF MASON COUNTY COMMISSIONERS ______________________ Pat Tarzwell, Chair ______________________ Randy Neatherlin, Vice Chair ______________________ Sharon Trask Commissioner Mason County Agenda Request Form To: Board of Mason County Commissioners Item No. From: Richard Dickenson, Deputy Director/U&W Management Ext: 652 Department: Public Works Briefing: ☒ Action Agenda: ☐ Public Hearing: ☐ Special Meeting: ☐ Briefing Date(s): March 9, 2026 Agenda Date(s): Discussion Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other (Please ensure proper internal review channels have been followed, this is the responsibility of the requesting Department) Item: Solid Waste Advisory Committee Applications – Terri Prather Background/Executive Summary: Public Works has received an application from Terri Prather for appointment to the Solid Waste Advisory Committee (SWAC). Ms. Prather is seeking to fill a Special Group position as Labor Representation. Pursuant to RCW 70.95.165(3), the committee must consist of a minimum of nine (9) members representing a balance of interests, including but not limited to citizens, public interest groups, business, the waste management industry, and local elected public officials. Listed below are the current members and the vacant position. Associated Costs/Budget Impact (amount, funding source, budget amendment, etc.): N/A Public Outreach: MEMBER REPRESENTING TERM Thomas Duffield District 1/Citizen 3/14/2023 - 1/14/2027 Vacant District 1/Citizen - Terri Prather District 2/Citizen 3/17/2026-3/17/2029 Vacant District 2/Citizen - Lynda Links District 3/Citizen 3/14/2026 - 3/14/2029 Jens-Dieter Stahmer District 3/Citizen 2/27/2024 - 2/27/2027 Karen Rice District 3/Citizen 2/27/2024 - 2/27/2027 Sharon Trask Local Elected Official 3/14/2023 - 1/14/2027 Chad White Solid Waste Industry 3/14/2026 -3/14/2029 N/A Requested Action: Requesting the Board of County Commissioners consider the following: 1. interviewing Terri Prather for appointment to the Solid Waste Advisory Committee (SWAC). 2. appoint Terri Prather to the Solid Waste Advisory Committee (SWAC) for a three-year term expiring March 17, 2029, to represent District 2/Citizen. Attachments: 1. Application Entry #: 71 - Solid Waste Advisory Committee (SWAC)Status: Submitted Submitted: 2/27/2026 2:30 PM Advisory Board Name: Solid Waste Advisory Committee (SWAC) Name: Terri Prather Today's Date: 2/27/2026 Address Voting Precinct: Phone ( Email Community Service: League of Women Voters Mason County, Capitol Land Trust Employment: Retired after 27 years at LOTT Clean Water in Olympia. Last position Operations and Facilities Director What do you perceive is the role or purpose of this advisory board? To help with reviews and recommendations for Mason County for solid waste practices, concentrating on effective and affordable recycling efforts, and waste reduction goals. Would be very interested in helping with setting up composting program What interest or skills do you wish to offer this advisory board? With 27 years at the WWTP in Olympia, I am very interested in any effort to keep our ecology as pristine as possible! I do have a very good understanding of wastewater treatment and its issues. I do also understand how municipalities and county’s work… I would be very interested in touring your Belfair Treatment Plant too! List any financial, professional, or voluntary affiliations that could create a potential conflict of interest: None Required Training: Participation is dependent on attending certain trainings such as the Open Public Meetings Act (OPMA) and Public Records Act (PRA) trainings at no cost to you. Will you be able to attend such trainings? Yes or No: Yes How much time can you commit to this advisory board: Monthly Are you a U.S. citizen and Mason County resident? Yes *For Civil Service applications ONLY, what is your political party? Received 03.01.2026Commissioners Randy Neatherlin,Sharon Trask and Pat Tarzwell.Travis Adams, McKenzie Smith,Wendy Thompson, Richard Dickinson,Kelle Medcalf. Mason County Administrator 411 N 5th Street Shelton, WA 98584 (360) 427-9670 ext. 419 Mason County Commissioner Briefing Items from County Administrator Support Services March 9, 2026 Specific Items for Review → Search and Rescue update – John Taylor → FY25 Emergency Management Performance Grant (EMPG) review – John Taylor → American Rescue Plan Act (ARPA) and Local Assistance and Tribal Consistency Funds (LATCR) updates – Jennifer Beierle → Motor Pool vehicle and existing leased vehicle cost comparison – Jennifer Beierle → WA State Conservation Commission Contract for the Voluntary Stewardship Program (VSP) Amendments – Jennifer Beierle Administrator Updates Commissioner Discussion Mason County Agenda Request Form To: Board of Mason County Commissioners Item No. From: John Taylor Ext: 801 Department: Emergency Management Briefing: ☒ Action Agenda: ☐ Public Hearing: ☐ Special Meeting: ☐ Briefing Date(s): 3/9/2026 Agenda Date(s): Click or tap here to enter text. Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other (This is the responsibility of the requesting Department) Item: Mason County Search and Rescue Update Background/Executive Summary: One or two representatives of Mason County Search and Rescue will share the 2025 Year end report and 2026 capabilities update and how the unit has grown in numbers and capability to support the community and region. Budget Impact (amount, funding source, budget amendment, etc.): None Public Outreach: Community / volunteer support Requested Action: Increased awareness of county resource Attachment(s): 2025 Year End Report and Capability Update Mason County Search and Rescue – 2025 Year End Report In 2025, Mason County Search and Rescue (MCSAR) provided critical life-safety services across Mason County and throughout the region through a highly trained, volunteer-based response force. MCSAR supported 34 incidents, conducted 59 training exercises, and participated in 102 meetings and community events, totaling 195 activities during the year. 2025 Summary Q1 Q2 Q3 Q4 2025 Incidents (Missions) 3 5 16 10 34 Exercises (Training) 15 12 21 11 59 Events (Meetings & Outreach) 31 26 22 23 102 Total Activities 49 43 59 44 195 Active Members 64 52 62 63 88 2025 Hours Q1 Q2 Q3 Q4 2025 Incidents Hours 47 61 99 50 256 Exercise Hours 112 149 109 131 500 Events Hours 64 69 31 64 227 Total Activity Hours 222 279 238 244 983 Personnel Hours 2448 2438 1356 3190 9432 Value of Volunteer Service (Paid Personnel Equivalent) assuming $45 per hour $424,440.00 MISSION / INCIDENT TYPE Q1 Q2 Q3 Q4 2025 Search 3 4 8 5 20 Rescue 0 0 5 0 5 Recovery 0 1 1 0 2 Evidence Search 0 0 2 5 7 MISSION / INCIDENT TOOK PLACE Q1 Q2 Q3 Q4 2025 In-County 0 3 8 1 12 Out-of-County 3 2 8 9 22 OUTCOMES Person Located 15 Person Not Located 2 Evidence Located 3 Evidence Not Located 3 Mission Resolved While En Route (Stand Down) 11 Missions Cancelled or Unable to Respond 6 MISSION SUPPORT BY RESOURCE TYPE ESAR / Ground 23 K9 12 Mobile / ORV 8 Drone 0 Operations Support 12 MISSION SUPPORT BY K9 DISCIPLINE Trailing 6 Airscent - Live Find 14 Airscent - Cadaver (Large Source HRD) 7 Human Remains Detection (Small Source HRD) 5 Historical Human Remains Detection (Cold Case) 2 SUPPORTED LAW & FIRE AGENCIES (# of MISSIONS) Mason County SO 12 Clark County SO 2 Grays Harbor County SO 3 Jefferson County SO 3 Kitsap County SO 4 Lewis County SO 1 National Park Service 1 Quinnault Indian Nation 2 Shelton PD 1 Snohomish County SO 1 Thurston County SO 2 Hoodsport Fire & EMS 1 MUTUAL AID SAR AGENCIES (# of MISSIONS) Clark Co SAR 1 Grays Harbor Co SAR 1 Jefferson Co SAR 5 King WESAR 1 Kitsap WESAR 5 Mason County SORT 1 Olympic Mountain rescue 3 Pierce WESAR 2 Snohomish Co SAR 1 Thurston WESAR 4 WA State SAR Planning Unit 2 German Shepherd Search Dogs 1 Kitsap Search Dogs 3 South Puget Sound K9 1 Mason County Search and Rescue – Capabilities Update As of January 2026 Mason County Search and Rescue (MCSAR) currently maintains a roster of 72 volunteer members trained and/or in training across multiple disciplines, along with 8 K9s. Most members cross-train across multiple integrated units and respond to incidents in support of operational priority and mission need. ● ESAR / Ground Search Unit 67 members certified or in training ○ 41 Certified ESAR / Ground Searchers ○ 20 Certified ESAR Team Leads ○ 8 Certified Field Leads ● Mobile / 4x4 / ORV Unit 22 members certified or in training ○ 15 Certified Mobile Searchers ○ 4 Certified ORV Searchers ○ 8 Certified Team Leads ○ 5 Certified Field Leads ● K9 Unit 13 human members and 8 K9s certified or in training ○ K9 Personnel ■ K9 Handlers: 6 certified, 4 in training ■ K9 Field Support: 9 certified, 5 in training ○ Certified K9 Teams ■ 1 Airscent (Live Find & Large Source Cadaver) ■ 1 HHRD (Cold Case / Historical) ■ 1 Wilderness Trailing ■ 1 Urban Trailing ○ K9s in Training ■ 4 Area Search (Live Find) ■ 1 HRD (Land / Crime Scene) ■ 1 HHRD (Cold Case / Historical) ● UAV / Drone Unit (Under Development) ○ 3 Licensed Drone Pilots ○ 2 Pilots in Training ● Operational Support Unit (Operations / Plans / Logistics) ○ 2 Certified Operations Leads ○ 2 Operations Leads in Training ○ 1 in-county member of the Washington State SAR Planning Unit ○ Several Operations Assistants and Logistics Support personnel Mason County Agenda Request Form To: Board of Mason County Commissioners Item No. From: John Taylor by Tammi Wright Ext: 806 Department: Emergency Management Briefing: ☒ Action Agenda: ☐ Public Hearing: ☐ Special Meeting: ☐ Briefing Date(s): 3/9/2026 Agenda Date(s): Click or tap here to enter text. Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other (This is the responsibility of the requesting Department) Item: FY25 – Emergency Management Performance Grant (EMPG) review in advance of receipt contract to expedite. Background/Executive Summary: This grant originates from the US Department of Homeland Security to Washington State Military Department to State EMD then to us at the county level. The EMPG grant is a yearly reimbursable grant we have been receiving since 2007. The purpose of EMPG is to assist with the enhancement, sustainment and improvement of state, local, and tribal emergency management programs. The grant fund will support purchasing radio equipment to provide contingency and emergency lines of communication for the EOC, upgrading the mobile communications van operational capability, and covering the cost of the county emergency alert system (Everbridge). The 2025 amount is $45 less than in 2024 ($31,453). We will be receiving $31,408 for the 2025 grant. There is a 50% match to the grant, which comes from 2025/2026 Personnel & Fringe Benefits and facility rental. Budget Impact (amount, funding source, budget amendment, etc.): Increase 2026 budget revenue for Emergency Management and spending authority for the grant amount $31,408. Public Outreach: N/A Requested Action: Review only. Due to Federal grant delays we are briefing early to expedite the process once contract is received. Attachment(s): 25EMPG Application - Mason County_Adjusted_Spend Plan.pdf 25EMPG Application - Mason County_Adjusted_Work Plan.pdf OVERALL ANNUAL EM BUDGET 509,238.00$ 25EMPG Award $31,408 award adjustment $0 Final 25EMPG Agreement Amount $31,408 ALLOCATION EMPG Budget Amount 31,408.00$ all funds allocated Match Budget Amount 31,408.00$ match accounted for EMPG M&A Amount -$ M&A under allowable 5% EMPG Indirect Amount -$ 0.00% of EMPG award # Item Description OR Position & Name Amount Priority Area Solution Area Budget Category Fund Source 1 Everbridge 17,320.00$ 1 Organization Consultants/Contracts EMPG 2 ALE transceiver HF Radio and accessories (AEL: 06CP-01-HFRQ)5,000.00$ 2 Equipment Equipment EMPG 3 Workstation Equipment/Supplies 3,088.00$ 2 Equipment Equipment EMPG 4 Cell Booster/Accessories (AEL: 06CC-01-CELL)600.00$ 2 Equipment Equipment EMPG 5 Laptops (AEL: 04HW-01-MOBL)5,000.00$ 2 Equipment Equipment EMPG 6 Starlink (AEL: 06CC-04-EQSD)400.00$ 2 Equipment Equipment EMPG 7 Tammi Wright, Sr. EM Coordinator 13,678.00$ 1 & 2 Organization Personnel & Fringe Benefits Match 8 Facility Rental 17,730.00$ 1 & 2 Organization Consultants/Contracts Match Overall amount (EMPG + Match): 62,816.00$ Date Activity June 1, 2025 April 30, 2026 July 31, 2026 September 30, 2026 November 15, 2026 25EMPG LOCAL APPLICATION Emergency Management Organization: Mason County Division Emergency Management (DEM) SPEND PLAN AND TIMELINE INSTRUCTIONS: To limit amendments and keep the highest degree of flexibility, the work plan is kept at a high level, incorporating broad activities and major purchases. The Spend Plan is the detailed budget and includes how the work plan will be implemented and what the EMO expects to spend the grant funds on and what costs they will use to meet the match requirement. The Spend Plan tab can be updated at any point during the agreement period of performance as priorities change. All costs must be related to a Work Plan activity however, to be considered for reimbursement. • Enter information for all planned expenditures to be funded by EMPG or matching funds. • All columns must be filled out for each item. • Break out S&B funding by Position and Name - there must be alignment with the Personnel tab. • For Equipment and applicable Supplies, include the AEL number in the item description. • A solution area must be selected before the budget categories will appear. Standard Agreement Timeline Grant Agreement start date Submit reimbursement request Submit reimbursement request Grant Agreement end date Submit final reimbursement request and final reports Emergency Management Organization: Priority Area-Sustainment Facility Rental Priority Area #1 Primary Core Capability Secondary Core Capability Build or Sustain WORK PLANNED IDENTIFIED GAP/NEED ANTICIPATED PROJECT IMPACT Mason County will transition from the CodeRED public warning system to Everbridge following a cybersecurity incident affecting CodeRED. This transition will strengthen the County’s emergency notification capabilities while improving system resilience and reliability. Additionally, the County will expand public enrollment through coordinated partnerships across jurisdictions and agencies to increase community participation and ensure timely, countywide dissemination of emergency alerts. We utilize a QR Code for alert sign ups that are provided during community outreach events, trainings, and new staff orientation. The QR code is posted on our Facebook page as well as the CodeRed Everbridge sign up link that is also posted on the County website. To ensure emergency warnings reach both residents and visitors in Mason County, the County is mandated under its Emergency Alert System (EAS) Plan to maintain an effective emergency warning system capable of delivering timely, actionable alerts to the public. In accordance with findings from the After Action Review of the McEwan Fire and subsequent emergency activations, deficiencies were identified in Mason County’s public notification capabilities. To address these gaps, the County will execute a contract with Everbridge to serve as its public warning system. This investment will increase subscriber enrollment and enhance the County’s ability to disseminate timely emergency alerts and updates across multiple communication formats. Priority Area #2 Primary Core Capability Secondary Core Capability Build or Sustain WORK PLANNED IDENTIFIED GAP/NEED ANTICIPATED PROJECT IMPACT Purchase ALE Tranciever for the EOC to add contigency and emergency interoperable communication via ALE and SHARES. Expand the current configuration of the mobile emergency communication van to accommodate two work stations of dual purpose. Puchases will include a cellular booster and associated accessories, a Starlink, laptops, two mobile workstations, installation and appropriate chairs. SPR, pg 22: 51 percent of the necessary equipment for this capability does not exist or is not in place across the state. Gaps include the lack of or inadequate EOC facilities, lack of updated and functional EOC equipment/technologies, and other equipment relating to the functional areas within this core capability. The transciever will increase interoperable communications between county and state by providing PACE redunancy. Upgrades to mobile communication van will add a mobile capability to the current stationary Emergency Operations Center to be located at the Incident Command Post giving Incident Command immediate access to jurisdictional assets. Additionally, it extends the capability of Emergency Management Division, which is currently staff limited, by providing activated staff direct access to on scene information. Update and revise the Emergency Support Functions and the EOC Activation Plan supporting the CEMP to align with Mason County's operational approach to using ICS/Area Command during disaster response. The CEMP is a requirement of RCW 38.52.033 (3) and needs reviewed/updated every 5 years. Our current plan requires review in 2024. Revisions will provide clarity on the county's roles and responsibilities for emergency management, ensuring plans are in place for a smooth transition of governmental operations, emergency activation, and disaster response. 25EMPG LOCAL APPLICATION Mason County Division Emergency Management (DEM) WORK PLAN INSTRUCTIONS: The Work Plan must include the EMO's program priorities for this grant cycle to include activities funded by both EMPG and Match (i.e., the number and complexity of activities should be commensurate with the EMPG award PLUS the Match funds). • SUSTAINMENT: Enter organizational expenses that support the EM Program and don't tie to an individual activity (e.g., janitorial costs, rent, utilities, etc.). Section is not for personnel costs. • PRIORITY AREAS: Enter work grouped by Emergency Function for each individual priority area. Fill out all cells for each Priority Area. The purpose of EMPG is to assist with the enhancement, sustainment and improvement of state, local, and tribal emergency management programs. Activities conducted using EMPG funding should relate directly to the five mission areas of the national preparedness goal of prevention, protection, response, recovery, and mitigation. Washington State does not require a specific number of activities to receive EMPG funding. However, there are required capabilities that must be sustained in order to remain eligible for EMPG funding, including but not limited to the ability to communicate and warn, educate the public, plan, train, exercise, and be NIMS compliant. The Work Plan delineates the Emergency Management Organization's emergency management program planning and priority focus for this grant cycle (to include EMPG grant and local funds). List organizational expenses that will be funded by EMPG and/or Match and add rows as needed: 4.12 Emergency Public Information and Education Community Resilience Public Information and Warning Sustaining/Maintaining 4.6 Incident Management Operational Coordination Operational Communications Building Mason County Agenda Request Form To: Board of Mason County Commissioners Item No. From: Jennifer Beierle Ext: 532 Department: Support Services Briefing: ☒ Action Agenda: ☒ Public Hearing: ☐ Special Meeting: ☐ Briefing Date(s): March 9, 2026 Agenda Date(s): March 17, 2026 Internal Review: ☒ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other (Please ensure proper internal review channels have been followed, this is the responsibility of the requesting Department) Item: Status Update and Reallocation Request - American Rescue Plan Act (ARPA) and Local Assistance and Tribal Consistency Fund (LATCF) Grants Background/Executive Summary: Mason County received $12,968,901 in American Rescue Plan Act (ARPA) funds in 2021. These funds may be used for any governmental purpose. Funds were required to be obligated by December 31, 2024, and must be expended by December 31, 2026. Of the total award, $23,115.30 remains from completed projects: • $5,631.51 from the Economic Development Council (EDC) Cluster Study • $17,483.79 from Temporary Staff Administration U.S. Treasury guidance allows these remaining funds to be reallocated to an existing open project (e.g., “Governmental Operations”) however, new projects cannot be created after the obligation deadline. In 2023, Mason County received $795,769.30 through the Local Assistance and Tribal Consistency Fund (LATCF). These funds may be used for any governmental purpose, except for lobbying activities. The Commissioners allocated the LATCF funds in the 2025 adopted budget as follows: • $645,769.30 towards construction of Building 10 (offsetting REET 1) • $100,000 for District Court relocation and furniture • $50,000 for Superior Court relocation and furniture Of the obligated funds, 14,551.19 remains unspent. The Board may reallocate these remaining funds to another eligible governmental purpose. Associated Costs/Budget Impact (amount, funding source, budget amendment, etc.): There is no net budget increase. This action reallocates previously obligated federal grant funds within eligible governmental purposes. Public Outreach: N/A. Requested Action: Request that the Board of County Commissioners approve: 1. Reallocation of $23,115.30 in remaining ARPA funds to an existing open ARPA project; and 2. Reallocation of $14,551.19 in remaining LATCF funds to an eligible governmental purpose as determined by the Board. Attachment(s): Mason County Agenda Request Form To: Board of Mason County Commissioners Item No. From: Jennifer Beierle & Kelly Frazier Ext: 532 Department: Support Services Briefing: ☒ Action Agenda: ☒ Public Hearing: ☐ Special Meeting: ☐ Briefing Date(s): March 9, 2026 Agenda Date(s): March 17, 2026 Internal Review: ☒ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other (Please ensure proper internal review channels have been followed, this is the responsibility of the requesting Department) Item: Cost comparison for adding an additional Motor Pool vehicle vs. retaining an existing leased vehicle scheduled for replacement. Background/Executive Summary: The Assessor’s Office requires an additional vehicle due to the reclassification of an existing office position to an appraiser position. Appraisers regularly conduct field work and require access to a Motor Pool vehicle. The County has several options to meet this need: • Lease one additional Ford Maverick, which would increase the overall Motor Pool fleet by one vehicle. • Retain a leased vehicle that was previously scheduled for replacement. • Reassign a vehicle from another department that does not regularly utilize its assigned vehicle. Associated Costs/Budget Impact (amount, funding source, budget amendment, etc.): • Lease new Ford Maverick: Approximately $10,000 for the first year, including maintenance. • Retain existing leased vehicle: Approximately $8,000, including maintenance. • Reassign vehicle from another department: No increase to the General Fund, but would require an interdepartmental budget adjustment of approximately $8,000 Public Outreach: N/A. Requested Action: Request that the Board of County Commissioners review the available options and provide direction on whether to: • Lease a new vehicle, • Retain an existing leased vehicle scheduled for replacement, or • Reassign a vehicle from another department. Attachment(s): Mason County Agenda Request Form To: Board of Mason County Commissioners Item No. From: Jennifer Beierle Ext: 532 Department: Support Services Briefing: ☒ Action Agenda: ☒ Public Hearing: ☐ Special Meeting: ☐ Briefing Date(s): March 9, 2026 Agenda Date(s): March 17, 2026 Internal Review: ☒ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other (Please ensure proper internal review channels have been followed, this is the responsibility of the requesting Department) Item: Washington State Conservation Commission Contract for the Voluntary Stewardship Program – Amendment #3, and Amendment #7 to MC Contract #19-053 with Mason Conservation District Background/Executive Summary: The Washington State Conservation Commission (SCC) has provided contract #K2620 in the amount of $290,000 to support the Voluntary Stewardship Program (VSP) from July 1, 2025 through June 30, 2027. The County contracts with Mason Conservation District to serve as a Lead Entity for the VSP responsible for completing a VSP Work Plan as detailed in RCW36.70A.700-790. The VSP is an option incentive- based program approach to protecting critical areas while promoting agriculture. The SCC has made three contract amendments available. Amendment #1 provides up to $40,000 of VSP capital funds to initiate approved projects and Amendment #2 adds $105,000 under Intermediate Outcomes and Programs/Projects, and were already approved. Amendment #3 adds $102,500 under Intermediate Outcomes and Programs/Projects, bringing the total contract amount to $537,500. Associated Costs/Budget Impact (amount, funding source, budget amendment, etc.): No County Impact Public Outreach: N/A Requested Action: Approval of Amendment #3 in the amount of $102,500 to contract #K2620 with the Washington State Conservation Commission for the Voluntary Stewardship Program (VSP), and approval of the interlocal agreement Amendment #7 to contract #19-053 with Mason Conservation District as the lead entity on the contract. Attachment(s): SCC Amendment #3 Mason Conservation District Amendment #7 to Contract #19-053 WASHINGTON STATE CONSERVATION COMMISSION FORMAL AMENDMENT #3 Date: October 1, 2025 To: Mason Conservation District From: Conservation Commission Reference: Contract No. K2620-VSP Mason, Mason County VSP Subject: Unilateral Amendment to Change this Contract This amendment unilaterally amends the contract #K2620-VSP Mason, changing the contract budget by $102,500.00 and the match budget by $0.00 under Intermediate Outcomes and Programs/Projects listed below. Outcome Program Project Amendment Description Budget Amount Match Amount 3.0 41000 VSTA 20718 TA NB $2,000.00 3.0 6.0 41000 VSCS 41000 VSTA 20718 additional BMP CS NB 19461 TA NB $18,000.00 $15,000.00 6.0 41000 VSCS 19461 Cost share NB $67,500.00 Total for Amendment #3 $102,500.00 $0.00 _Octobe_r 3, 2025 Nicole Boyes, Administrative Services Date Contractor Authorized Signature Date Print Name MASON COUNTY VOLUNTARY STEWARDSHIP PROGRAM 2025-2027 Biennium Contract Amendment Between Mason County and Mason Conservation District 1 AMENDMENT 7 to MC CONTRACT #19-053 INTERLOCAL AGREEMENT between MASON COUNTY and MASON CONSERVATION DISTRICT This Amendment, issued pursuant to the Interlocal Cooperation Act, Chapter 39.34 RCW, extends the Interlocal Agreement, MC Contract #19-053, dated July 1, 2019, relating to the Voluntary Stewardship Program, for a two-year period through June 30, 2027. This amendment is an updated version of Amendment 6 that is intended to replace amendment 6. 1.0 2.0 3.0 4.0 PERIOD OF PERFORMANCE It is the intent of the parties that the period of performance will be consistent with the timelines set forth in RCW 36.70A.720-760, subject to available funding. Subject to its other provisions, the period of performance of this Amendment shall commence on July 1, 2025 and be completed on June 30, 2027, unless either extended by agreement of the parties or terminated sooner, as provided under the Interlocal Agreement. SCOPE OF WORK The Mason Conservation District shall furnish the necessary personnel, equipment, material and/or service(s), or contract with third parties to accomplish the same, and otherwise do all things necessary for or incidental to the performance of the work as set forth in Attachment A-Scope of Work and the work described in Attachment B- Contract K2620 Amendment 1, Attachment C- Contract K2620 Amendment 2, and Attachment D- Contract K2620 Amendment 3. PAYMENT Compensation for the work provided in accordance with this Amendment has been established under the terms of chapter 39.34.130 RCW. The parties have estimated that the cost of accomplishing the work herein will not exceed $537,500. Mason Conservation District will directly bill the Washington State Conservation Commission for these expenses. EFFECTIVE DATE The effective date of this Amendment shall be July 1, 2025. All other terms and conditions of the Interlocal Agreement, MC Contract #19-053, shall remain in full force and effect. Dated this day of , 2026. MASON COUNTY VOLUNTARY STEWARDSHIP PROGRAM 2025-2027 Biennium Contract Amendment Between Mason County and Mason Conservation District 2 MASON CONSERVATION DISTRICT: BOARD OF COUNTY COMMISSIONERS MASON COUNTY, WASHINGTON Jason Ragan, Chair Pat Tarzwell, Chair APPROVED AS TO FORM: Tim Whitehead, Chief DPA MASON COUNTY VOLUNTARY STEWARDSHIP PROGRAM 2025-2027 Biennium Contract Amendment Between Mason County and Mason Conservation District 3 ATTACHMENT A-SCOPE OF WORK COUNTY is responsible for the overall administration of the Mason County VSP including program and fiscal responsibilities and compliance. COUNTY has designated the DISTRICT as the Lead Entity responsible for administering VSP funds and coordinating the VSP Watershed Work Group. 1) Organize, convene, and maintain a watershed group. This includes providing necessary staff support and facilitation for the watershed group. Assist the watershed group in the implementation of the approved VSP work plan, including A. Working closely with the watershed group and technical service providers to ensure full compliance with the requirements and intent of VSP. B. Ensure that every effort is made to maintain effective communication between the watershed group, the technical service providers, the COUNTY, local stakeholders, and participating state and federal agencies and personnel. C. The DISTRICT will organize members of a VSP watershed group with representatives from a variety of stakeholder groups including but not limited to tribes, environmental groups, and agriculture. Organization of a vetted core watershed group comprised of a broad representation of key watershed stakeholders and, at a minimum, representatives of agricultural and environmental groups and tribes that agree to participate. The DISTRICT will encourage existing lead entities, watershed planning units, or other integrating organizations to serve as the watershed group. D. The DISTRICT will develop and/or maintain watershed group meeting bylaws, rules, and/or policies. E. The DISTRICT will provide facilitation for watershed group meetings or other actions of the watershed group. 2) Implement the VSP work plan, including implementing the requirements of the VSP and RCW Chapter 36.70A.700-760. Implementation includes: A. Identifying critical areas and agricultural activities within those critical areas. B. Identifying a public outreach plan to contact landowners. C. Identifying and designating entity(ies) to provide landowner assistance (voluntary stewardship plans). D. Identifying measurable programmatic and implementation goals and benchmarks. E. Reviewing and incorporating applicable water quality, watershed management, farmland protection, and required species recovery data and plans. F. Seeking input from tribes, agencies and stakeholders. MASON COUNTY VOLUNTARY STEWARDSHIP PROGRAM 2025-2027 Biennium Contract Amendment Between Mason County and Mason Conservation District 4 G. Developing goals for participation by agricultural operators conducting commercial and noncommercial agricultural activities in the watershed necessary to meet the protection and enhancement benchmarks of the work plan. H. Ensuring outreach and technical assistance is provided to producers and operators in the various watersheds of the county. I. Creating measurable benchmarks that, within ten years after receipt of funding, are designed to result in (i) the protection of critical areas functions and values and (ii) the enhancement of critical areas functions and values through voluntary, incent ive based measures. J. Incorporating into the work plan any existing development regulations relied upon to achieve the goals and benchmarks for protection of critical areas. K. Establishing baseline monitoring for (i) participation and implementation of voluntary stewardship plans and projects, (ii) stewardship activities, and (iii) the effects on critical areas and agriculture relevant to protection and enhancement benchmarks. L. Developing timelines for periodic evaluations, adaptive management, and provide written reports of plan status and/or accomplishments to the COMMISSION. M. Coordinating monitoring programs with other state agency activities. N. Meeting any other requirement for the successful implementation of VSP in RCW 36.70A.720. Deliverables: 1) Organize, convene and maintain a watershed group that meets regularly and as necessary for implementation of the county VSP work plan. 2) Implement the VSP work plan, including implementing the requirements of the VSP and RCW Chapter 36.70A.700-760. A. Two year status reports. No later than August 30, 2025, provide the written biennial report to the COMMISSION. The biennial report must provide the status of plans and accomplishments of the work plan to COMMISSION. The biennial report should include a summary of how plan implementation is affecting each of the following: 1) The protection and enhancement of critical areas within the area where agricultural activities are conducted; 2) The maintenance and improvement of the long-term viability of agriculture; 3) Reducing the conversion of farmland to other uses; 4) The maximization of the use of voluntary incentive programs to encourage good riparian and ecosystem stewardship as an alternative to historic approaches used to protect critical areas; MASON COUNTY VOLUNTARY STEWARDSHIP PROGRAM 2025-2027 Biennium Contract Amendment Between Mason County and Mason Conservation District 5 5) The leveraging of existing resources by relying upon existing work and plans in counties and local watersheds, as well as existing state and federal programs to the maximum extent practicable to achieve program goals; 6) Ongoing efforts to encourage and foster a spirit of cooperation and partnership among county, tribal, environmental, and agricultural interests to better assure the program success; 7) Ongoing efforts to improve compliance with other laws designed to protect water quality and fish habitat; and 8) A description of efforts showing how relying upon voluntary stewardship practices as the primary method of protecting critical areas and does not require the cessation of agricultural activities. B. Five year review and evaluation report. If a Five year VSP report is due during this contract period, than no later than the current deadline for submittal of the report to the COMMISSION, and in conjunction with the county watershed group, facilitate, develop, assist and submit the five year report to the director of the COMMISSION. See RCW 36.70A.720 (2) (b) (i) and (c) (i). When submitting the five-year review and evaluation report to the COMMISSION, as per RCW 36.70A.720 and RCW 36.70A.730, the DISTRICT agrees to use the COMMISSION’S Guide and Template. The Guide is available for download on the COMMISSION’s VSP web page: (https://www.scc.wa.gov/vsp/implementation). The Template will be provided or made available by the COMMISSION to the DISTRICT. C. At five year intervals from the date of receipt of funding, each county watershed group must submit a report to the director of the Commission and the COUNTY on whether it has met the work plan's protection and enhancement goals and benchmarks. The five year review and evaluation report should include a summary of how plan implementation is satisfying the flowing plan elements through VSP implementation: 1) Develop goals for participation by agricultural operators conducting commercial and noncommercial agricultural activities in the watershed necessary to meet the protection and enhancement benchmarks of the work plan; 2) Ensure outreach and technical assistance is provided to agricultural operators in the watershed; 3) Create measurable benchmarks that, within ten years after the receipt of funding, are designed to result in (i) the protection of critical area functions and values and (ii) the enhancement of critical area functions and values through voluntary, incentive-based measures; 4) Work with the entity providing technical assistance to ensure that individual stewardship plans contribute to the goals and benchmarks of the work plan; 5) Incorporate into the work plan any existing development regulations relied upon to achieve the goals and benchmarks for protection; MASON COUNTY VOLUNTARY STEWARDSHIP PROGRAM 2025-2027 Biennium Contract Amendment Between Mason County and Mason Conservation District 6 6) Establish baseline monitoring for: (i) Participation activities and implementation of the voluntary stewardship plans and projects; (ii) stewardship activities; and (iii) the effects on critical areas and agriculture relevant to the protection and enhan cement benchmarks developed for the watershed; 7) Conduct periodic evaluations, institute adaptive management, and provide a written report of the status of plans and accomplishments to the county and to the commission within sixty days after the end of each biennium; 8) Assist state agencies in their monitoring programs; and 9) Satisfy any other reporting requirements of the program. 10) The COUNTY agrees that VSP cost-share projects funded using any amount of COMMISSION VSP funds shall be reported in the Conservation Practices Database System (CPDS). D. Ensure that the COMMISSION has the most recent version of the COUNTY’s VSP work plan by providing to the COMMISSION’s Project Officer, identified herein in APPENDIX D – RESPONSIBLE INDIVIDUALS, the most current version of the COUNTY’s VSP work plan, which includes all attachments and / or appendices. This can be accomplished by sending the COMMISSION an electronic link which the COMMISSION can use to download the plan. E. Provide to the COMMISSION’s VSP Contract Manager, no later than 120 days from the date this agreement is signed by the DISTRICT, an implementation budget designed to ensure all requirements related to VSP implementation are accounted for during the performance of this agreement, and to ensure that the two-year and five-year reporting requirements will be met. MASON COUNTY VOLUNTARY STEWARDSHIP PROGRAM 2025-2027 Biennium Contract Amendment Between Mason County and Mason Conservation District 7 ATTACHMENT B-CONTRACT K2620 Amendment #1 Washington State Conservation Commission (SCC) And Mason County Contract K2620 Amendment #1 Total Amendment Award Value: $40,000 Period of Performance: 7/17/2025 – 6/30/2027 Purpose: This amendment amends contract #K2620 between SCC and County with the following changes to Exhibit A Statement of Work and Exhibit B Budget. All other terms and conditions remain in full force and effect. Purpose: Additional allocation of $40,000 of VSP capital funds to initiate any projects approved through CPDS and scoring a minimum of 20 points in accordance with the VSP Program Guidelines (Guidelines). Contract Appendix B Scope of Work is amended to add Capital Funding Projects: 1) Identify, develop, and fund capital project(s) utilizing the capital funding allocated to the county at the outset of the biennium, per the Guidelines. This work includes: A. Coordinating with one or more project partners to develop capital projects that achieve work plan goals or benchmarks and meet minimum eligibility requirements as defined in the Guidelines. B. Obligating the entire $40,000 initial allocation for capital projects by December 31, 2025, through CPDS. i. Obligation of funds does not imply that the funds must be spent by the obligation deadline – only that the proposed projects in CPDS have been approved to proceed. ii. Any unobligated capital funds shall be returned to the COMMISSION no later than January 31, 2026, following the procedures set forth in the Manual. C. Entering proposed capital projects into CPDS for review and approval by COMMISSION staff. County and/or TSP shall not proceed with work on any proposed capital project until SCC Commission staff approve and notify County in writing of approved projects. D. Tracking all capital cost-share projects for inclusion in any upcoming five-year report, as required by the Guidelines. MASON COUNTY VOLUNTARY STEWARDSHIP PROGRAM 2025-2027 Biennium Contract Amendment Between Mason County and Mason Conservation District 8 BUDGET The total amendment amount for Amendment 1, not to exceed $40,000, to be awarded as Outcome 2 Capital Funds. County has up to $40,000 of VSP Capital funds for Cost share and DIP awards. The $40,000 is inclusive of Technical Assistance therefore Counties have $40,000 total funding, of which up to $8,000 may be used for technical assistance on approved projects. Technical Assistance may not exceed 25% of the approved project amount. MASON COUNTY VOLUNTARY STEWARDSHIP PROGRAM 2025-2027 Biennium Contract Amendment Between Mason County and Mason Conservation District 9 ATTACHMENT C -CONTRACT K2620 Amendment #2 MASON COUNTY VOLUNTARY STEWARDSHIP PROGRAM 2025-2027 Biennium Contract Amendment Between Mason County and Mason Conservation District 10 ATTACHMENT D -CONTRACT K2620 Amendment #3 WASHINGTON STATE CONSERVATION COMMISSION FORMAL AMENDMENT #3 Date: October 1, 2025 To: Mason Conservation District From: Conservation Commission Reference: Contract No. K2620-VSP Mason, Mason County VSP Subject: Unilateral Amendment to Change this Contract This amendment unilaterally amends the contract #K2620-VSP Mason, changing the contract budget by $102,500.00 and the match budget by $0.00 under Intermediate Outcomes and Programs/Projects listed below. Outcome Program Project Amendment Description Budget Amount Match Amo 3.0 41000 VSTA 20718 TA NB $2,000.00 3.0 6.0 41000 VSCS 41000 VSTA 20718 additional BMP CS NB 19461 TA NB $18,000.00 $15,000.00 6.0 41000 VSCS 19461 Cost share NB $67,500.00 Total for Amendment #3 $102,500.00 $0.00 MASON COUNTY VOLUNTARY STEWARDSHIP PROGRAM 2025-2027 Biennium Contract Amendment Between Mason County and Mason Conservation District 11 1 March 9, 2026 Mason County Commissioners: Please consider the following as it pertains to infrastructure funding considerations: The Shelton Springs Road vicinity within the Shelton UGA is currently an untapped opportunity. From a land use perspective, it has all of the characteristics that should position it as a top contender for investment and improvement to benefit our community. It has recently attracted interest from credible entities looking to invest in our local community. All that is missing is sewer infrastructure. The design for this much-needed sewer infrastructure is already funded: the City of Shelton currently holds over $900,000 appropriated for the design. The County’s recently adopted Comprehensive Plan (“Comp Plan”) identifies three “major rural service centers”: the Allyn UGA (population 2,327; approximately 1,172 acres), the Belfair UGA (population 1,028; approximately 2,500 acres) and the Shelton UGA (population 3,955; approximately 5,592 acres surrounding the Shelton city limits). Comp Plan Table 3-10 depicts “Area Growth Projections for Mason County (2024 – 2045), with the Shelton Urban Growth Area to accommodate 44% of the projected growth: What are the infrastructure funding provisions and prioritizations for the Shelton UGA? The Shelton Springs Road vicinity sewer infrastructure stands out as a top candidate. The Shelton Springs Road vicinity is currently an untapped opportunity within the Shelton UGA, and allocation of funds to infrastructure in this vicinity will pay dividends for our community. Sewer infrastructure is all that is needed to open opportunity for innovative housing options and associated mixed-use investment opportunities. The lands in the Shelton UGA - Shelton Springs Road vicinity have been designated within the existing Shelton UGA for over 20 years. They are: • Within area characterized by existing urban development • Within designated “Economic Opportunity Zone” – special designation designed to encourage investment and revitalization in “economically distressed areas” • In City of Shelton waterline service area with water service available [Latecomer Fee waived] 2 • Served or can be efficiently served by electrical and fiber infrastructure • Served by public transit – Mason Transit stop immediately adjacent • Within very close proximity to fire station / fire hydrant in adjacent right of way • In close proximity to YMCA, community parks and open space • In close proximity to schools, medical, shopping and service facilities • Flat, well-drained and presenting no environmental sensitive critical areas (with exception of Critical Aquifer Recharge Area designation – which makes provision of sewer infrastructure a priority for this area) • Repeatedly identified as an appropriate focus area for sewer infrastructure by local leaders and elected officials Consider one representative property: Situated immediately adjacent to Highway 101, directly across the highway from the Port of Shelton, and immediately adjacent to property that my family has owned for nearly 20 years, the property pictured below is a highly visible representation of our community to all who travel along 101. The picture below is the current face of the only dwelling unit on the subject property (over 3 acres). On one hand, this is a “nuisance” property – with nearly every window shot out, sitting empty and unutilized, attracting the type of negatives that pervade and degrade surrounding areas. 3 On the other hand, in January 2024 this very same property achieved land use approval for an 88-unit residential concept: Mason County Hearing Examiner Decision SUP2023-00002: Shelton Springs sewer infrastructure would not only open the door for new improvements and opportunities such as this (sewer is currently the missing infrastructure piece necessary for this approved development), but would also provide much needed sewer service to existing densely developed areas situated over a sensitive critical aquifer recharge area: Example: HIDDEN HAVEN & BLEVENS ROAD – no sewer infrastructure, over sensitive critical aquifer recharge area 4 The recently adopted Mason County Comprehensive Plan 3.7.2 provides that Mason County shall collaborate with municipalities to ensure consistent land use planning and promote equitable growth. Goal LU 2 envisions the county collaborating with its one incorporated city, the City of Shelton, to plan and manage the urban growth area in a way that promotes efficient infrastructure and cohesive growth patterns. The Comp Plan’s Housing Chapter 4 specifically identifies “Infrastructure Barriers,” and calls for prioritizing infrastructure investments in areas designated for higher-density and affordable housing, including sewer. With the Shelton Urban Growth Area scheduled to accommodate 44% of the projected growth in the current planning period, the Shelton Springs Road vicinity sewer infrastructure is a solid funding candidate. I personally know the potential and possibility that this unique area has to offer. Back in 2007, I was out for a morning walk along the shoulder of the Shelton Springs Road when I spotted the “for-sale” sign on the Shelton Springs property that my family purchased and has now owned for nearly 20 years. I led the effort to have my Rotary Club formally adopt the nearby Huff N Puff trail, and currently spend hours of my own time each week cleaning and caring for the trail and facilities. I am a member of the nearby YMCA, and enjoy exercising on the paved trail that now extends from the YMCA up Shelton Springs Road. I participate in campus clean up events on the nearby Shelton High School campus – the same campus where my husband and I met 35 years ago. I have patiently watched and waited for this area within the UGA to receive sewer infrastructure. I have taken care to respect the process, give things time, and trust that our local system will move things in a positive direction - in a manner compatible with well-established statutory frameworks. I understand that there are competing priorities – but also see that this Shelton Springs vicinity must be a top contender for sewer infrastructure funding. I have closely watched this area of the Shelton UGA for the past 20 years. In 1999, I graduated from the University of Washington with a BA in Community and Environmental Planning. I brought that training back to our local community – working as a land use planner for Mason County for a number of years and achieving AICP planning certification. From 2005 through 2008 I attended law school at the University of Washington School of Law – commuting hours each way daily from Shelton to Seattle and focusing on land use law. Since graduating in 2008, I have worked and raised a family locally - dedicating my time and energy on many fronts. I see, hear and experience the realities facing our community. Investment in the Shelton Springs Road vicinity within the Shelton UGA will pay dividends for our community. I have committed significant personal time and resources to submit the following for consideration. I request that you please review the contents: 1990s – Shelton Urban Growth Area established, subject land included in designation/boundary 1999 – Diehl v. Mason County, 94 Wn.App. 645, 972 P.2d 543 (1999): Mason County failed to adopt a comprehensive plan compliant with the statutory framework… among other things the Court held Mason County used flawed methods to improperly designate UGAs, failed to make adequate provisions for existing and projected housing needs of all economic segments of the community; and failed to appropriately address Capital Facilities and Level of Service requirements Shelton Springs Road water line infrastructure completed through Washington State Patrol project - accessible to serve subject land [Latecomer’s Fee waiver 2021] 2019 (January 3rd) – Workforce Housing Summit: see resulting report, exhibits and statistics regarding lack of multi-family housing construction in Mason Couty; and related January 8, 2019 Kitsap Sun Article detailing Mason County’s significant housing shortage and need to attract innovative development options 5 2021 (January 19th) – City of Shelton Council Hearing, one example of many - testimony from many in the local community citing critical need for increased local housing options 2021 (February 2nd) - City of Shelton Council Hearing, continued example of many - testimony from many in the local community citing critical need for increased local housing options 2021 (May 19th) – former City Manager Jeff Niten: Governor’s Budget included approval of waiver of Latecomer’s Agreement for Springs Road waterline 2022 (March 22nd) – former City Manager Jeff Niten: “We were lucky enough to receive a legislative appropriation to upgrade the headworks at the satellite plant to support future growth in the UGA on the north end of town…. In cooperation with the Port of Shelton we are going to request Mason County allocate ARPA dollars to install a new line along Shelton Springs Road to the intersection of Hwy 101…” 2022 (April) – Meeting with investment/development team, City of Shelton, Mason County @ Civic Center - led to 88 housing unit approval on subject Springs Road vicinity parcel [Mason County Hearing Examiner Decision SUP2023- 00002] 2022 (November) – coordination with Mason County regarding code issues and Planned Unit Development concept; to “determine most appropriate land use path forward for the prosed PUD” 2022 (late fall) through 2023 (spring) – work to complete Mason County Code amendment 2023 (January 12th) – Journal article – State Representative Travis Couture “We need more infrastructure so we can have more housing… Housing is going to be a big thing this season…” 2023 (February 16th) – City of Shelton elected official states that because of the shortage of local housing, employees of local employers are living and spending their money elsewhere 2023 (January 23rd) – Mason County Planning Advisory Commission meeting regarding proposed PUD code amendments 2023 (March) – PUD Code Amendments approved by Mason County Commissioners 2023 (March 24th) – Representative Derek Kilmer correspondence re: “Port of Shelton Sewer Expansion” [Shelton Springs Road] vicinity funding (now three years later… approximately $900,000 currently held by City of Shelton as of March 2026 for sewer design which is to be commissioned shortly) 2023 (October 12th) – I attend “Housing Issues Briefing” hosted by local realtors association, with speakers Matthew Gardner (Chief Economist: Windermere Real Estate; Urban Land Institutes Technical Assistance Panel; Advisory Board Member for Runstad Department of Real Estate at the Univ of WA) and speaker Jae Hill (former Community and Economic Development Director for City of Shelton); see data and conclusions as summarized in French SEPA comments submitted for 202500279 (submitted to City of Shelton 2/24/25). • The subject Shelton Springs Road vicinity 88-unit proposal cited as the one and only multifamily proposal pending; concerning housing-related data shared 2023 (October 25th) – I submit comments re: SEP2023-00060 in support of Shelton Springs vicinity 88-unit proposal SUP2023-00002 2023 (December) – Mason County Hearing Examiner hearing [SUP2023-00002], I submit extensive documentation (cited to by Hearings Examiner who expresses shock at the facts regarding lack of multifamily development projects both in City of Shelton and Shelton UGA); I testify in person at the hearing in support of the project 6 2024 (January) Hearing Examiner Decision [SUP2023-00002] issued, approving 88-unit multifamily housing proposal (approval valid for 2 years from approval date – would have expired in January 2026, recently was extended, but just through January 2027) 2024 (June 17th) – I attend Mason County Planning Advisory Commission meeting in-person 2025 (February 19th) – I submit detailed SEPA comments (202500201) regarding Mason County Comprehensive Plan update process 2025 (February 25th) – I submit detailed SEPA comments (202500279) regarding City of Shelton Comprehensive Plan and Development Regulations update 2025 (October 23rd) – Journal article regarding City’s comp plan update… notes current focus is on “updating priorities to accommodate project growth through infill and mixed use development / maintaining community character while increasing housing supply and affordability; updating infrastructure planning in the capital facilities and utilities elements; and ensuring consistency with Mason County’s countywide planning policies” 2025 (December 4th) – Journal article citing City of Shelton’s “wish list” for 2026 legislative session. The article states the city “is asking for $3.1 million for a Shelton Springs Road trunkline extension [may now be modified/revised since time of publication]. According to the city report, the Port of Shelton received a federal grant for $900,000 for design and construction of a sewer line on Shelton Springs Road from Tarragon Avenue to US Highway 101. The grant was transferred to the city to manage the project. The project would provide gravity sanitary sewer to the existing Evergreen Estates development and the future development of Dragonwheel Apartments” [subject Shelton Springs UGA 88-unit proposal]. The same article notes that the city also adopted the AWC 206 legislative agenda, which includes in relevant part: improving the housing supply and infrastructure funding. 2026 (January) – I submit SEPA comments to City of Shelton regarding City of Shelton Comprehensive Plan update process (202505235) PRESENT DAY – MARCH 2026 I ask that each of you carefully consider what action can be taken to support and move this important area of our community forward through sewer infrastructure funding. This area is ripe for improvement to benefit our community through housing and mixed-use investment opportunities. I personally am eager to put my family’s land to positive use as well. The lack of sewer infrastructure means that currently our 2.6 flat, cleared acres within the Shelton UGA and with (immediately adjacent to the vacant home shown in the pictures above) can accommodate no more than a single duplex due to the lack of sewer infrastructure (critical aquifer recharge status prevents what could otherwise potentially be done with on-site septic). All that is missing is sewer infrastructure. I look forward to discussing in more detail in any way that may be helpful. Thank you, Kristin French