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HomeMy WebLinkAbout2026/03/02 - Briefing PacketMASON COUNTY COMMISSIONER BRIEFING INFORMATION FOR THE WEEK OF March 2, 2026 In the spirit of public information and inclusion, the attached is a draft of information for Commissioner consideration and discussion at the above briefing. This information is subject to change, additions and/or deletion, and is not all inclusive of what will be presented to the Commissioners. Please see draft briefing agenda for schedule. Commission meetings are live streamed at http://www.masonwebtv.com/ and public comment is accepted via email msmith@masoncountywa.gov; mail to Commissioners Office, 411 N 5th Street, Shelton, WA 98584; or phone at (360) 427-9670 ext. 419. If you need to listen to the Commission meeting via telephone, please provide your telephone number to the Commissioners’ office no later than 4:00 p.m. the Friday before the meeting. If special accommodations are needed, contact the Commissioners' office at Shelton (360) 427-9670 ext. 419 Briefing Agendas are subject to change, please contact the Commissioners’ office for the most recent version. Last printed 02/25/26 at 12:58 PM BOARD OF MASON COUNTY COMMISSIONERS DRAFT BRIEFING MEETING AGENDA 411 North Fifth Street, Shelton WA 98584 Week of March 2, 2026 Monday Noon WA State Association of Counties Zoom Meeting* Virtual Assembly *This is being noticed as a Special Commission meeting because a quorum of the Mason County Commission may attend this event and notification is provided per Mason County Code Chapter 2.88.020 - Special Meetings. Monday, March 2, 2026 Zoom link available on the Mason County website Commission Chambers Times are subject to change, depending on the amount of business presented 9:00 A.M. Closed Session – RCW 42.30.140(4) Labor Discussion 10:00 A.M. Community Development – Kell Rowen 10:10 A.M. Public Health – Melissa Casey 10:20 A.M. Public Works – Loretta Swanson Utilities & Waste Management 10:25 A.M. Support Services – Travis Adams Commissioner Discussion – as needed Mason County Community Development Briefing March 2, 2026 Briefing Items → Department Update – Kell Rowen & Josh Luck Mason County Agenda Request Form To: Board of Mason County Commissioners Item No. From: Kell Rowen Ext: 286 Department: Community Development Briefing: ☒ Action Agenda: ☐ Public Hearing: ☐ Special Meeting: ☐ Briefing Date(s): March 2, 2026 Agenda Date(s): Click or tap here to enter text. Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other (This is the responsibility of the requesting Department) Item: Department update per Commissioner request. Background/Executive Summary: DCD will provide an overview of work done to-date on SmartGov; permit review times, inspections, scanning project and code enforcement. Budget Impact (amount, funding source, budget amendment, etc.): None Public Outreach: N/A Requested Action: Discussion only. Attachment(s): None Briefing March 2, 2026 Briefing Items → Treatment Sales Tax (TST) Northwest Resources II Social Opportunity Services (SOS) renewal – Melissa Casey → Treatment Sales Tax (TST) Olympic Health & Recovery Services (OHRS) co-responder program renewal – Melissa Casey → Treatment Sales Tax (TST) Olympic Health & Recovery Services (OHRS) jail peer renewal – Melissa Casey Discussion Items Mason County Agenda Request Form To: Board of Mason County Commissioners Item No. From: Melissa Casey Ext: 404 Department: Public Health Briefing: ☒ Action Agenda: ☒ Public Hearing: ☐ Special Meeting: ☐ Briefing Date(s): 3/2/26 Agenda Date(s): 3/17/26 Internal Review: ☐ Finance ☐ Human Resources ☒ Legal ☐ IT ☒ Risk ☐ Other (Please ensure proper internal review channels have been followed, this is the responsibility of the requesting Department) Item: Treatment Sales Tax Contract Renewal – Northwest Resources II Social Opportunity Services Program Background/Executive Summary: Social Opportunity Services (SOS) is an intensive case management program that provides recovery support services as well as care coordination to individuals that are experiencing Substance Use Disorder and/or Mental Health issues and are subsequently navigating the local criminal justice system, therapeutic courts, and re-entry programs. SOS works in partnership with other peers, case managers, and local agencies working within the current Mason County Behavioral Health Response System to better support individuals on their path to recovery, and by doing so, contributes to a reduction in recidivism. This program has been funded by Treatment Sales Tax funds since 2017. The Housing & Behavioral Health Advisory Board has prioritized the sustainability of this program in 2026. Associated Costs/Budget Impact (amount, funding source, budget amendment, etc.): $201,380 funded by Treatment Sales Tax Public Outreach: Followed contract extension/renewal process outlined in Treatment Sales Tax Policies & Procedures and funding prioritization outlined in the Housing & Behavioral Health Advisory Board’s 2025 Annual Report; reviewed and recommended for renewal by the advisory board Requested Action: Move contract to 3/17/26 action agenda for approval Attachment(s): NWR II SOS 2026 Contract MASON COUNTY PROFESSIONAL SERVICES CONTRACT CONTRACT# This CONTRACT is made and entered into by and between Mason County, hereinafter referred to as "COUNTY" and Northwest Resources II, hereinafter referred to as "CONTRACTOR." Contracted Entity Northwest Resources 11 Address 2708 Westmoor Ct SW Citv, State, Zip Code Olympia, WA 98506 Phone 360-943-8810 Primary Contact: Name, Title Dennis Neal Primary Contact: E-mail nwrii@hotma il.com Washington State UBI# 601-619-511 Federal EIN 91-1678289 Total Award/Contract Value $201,380 Contract Term January 1, 2026 -December 31, 2026 COUNTY and CONTRACTOR, as defined above, acknowledge, and accept the terms of this contract and EXHIBITS and have executed this contract on the date below to start as of the date and year referenced above. The rights and obligations of both parties to this contract are governed by this contract including any Special Terms and Conditions, General Terms and Conditions, and Exhibits. CONTRACTOR NAME Agency Name Authorized Signature Print Name & Title Date BOARD OF COUNTY COMMISSIONERS MASON COUNTY, WASHINGTON Pat Tarzwell, Chair Date APPROVED AS TO FORM: r:2:::a, Chief DPA ---. Professional Services Contract (rev 07/2025) Page 1 Professional Services Contract (rev 07/2025) Page 2 Special Terms and Conditions CONTRACTOR agrees to the following: The award of funds does not guarantee that the CONTRACTOR will receive funding if special conditions are not met. The following documents are requirements and must be received within 30 days of the date of execution for the CONTRACTOR to submit an invoice and receive funding. If the agency has provided these documents under a previous contract, only updated documents need to be provided. For tracking purposes, please notify COUNTY on each item stating “no updates” if this is the case. 1. CONTRACT REQUIREMENTS to receive funding: a. Vendor Payment Form b. Certificate of Insurance (see Exhibit B Insurance Requirements) Funding Source: Treatment Sales Tax (RCW 82.14.460) General Terms and Conditions Scope of Service: CONTRACTOR agrees to provide COUNTY the services and any materials as set forth as identified in “Exhibit A Scope of Service,” during the CONTRACT period. In the event that CONTRACTOR expends the total award specified in “Exhibit C Budget” before the end of the CONTRACT duration, CONTRACTOR remains liable to provide COUNTY the services as identified in “Exhibit A Scope of Service.” No material, labor or facilities will be furnished by COUNTY, unless otherwise provided for in the CONTRACT. Term: Services provided by CONTRACTOR prior to or after the term of this CONTRACT shall be performed at the expense of CONTRACTOR and are not compensable under this CONTRACT unless both parties hereto agree to such provision in writing. The term of this CONTRACT may be extended by mutual consent of the parties, provided, however, that the CONTRACT is in writing and signed by both parties. Amendments and Extension: This CONTRACT may be amended by mutual agreement of the parties. Such an amendment shall not be binding unless they are in writing and signed by personnel authorized to bind each of the parties. The duration of this CONTRACT may be extended by mutual written consent of the parties, for a period of up to one year, and for a total of no longer than three years. Independent Contractor: The CONTRACTOR shall furnish CONTRACTOR's services as an independent contractor, and nothing herein contained shall be construed to create a relationship of employer-employee. All payments made hereunder and all services performed shall be made and performed pursuant to this CONTRACT by the CONTRACTOR as an independent contractor. CONTRACTOR acknowledges that the entire compensation for this CONTRACT is specified in Exhibit C Budget and the CONTRACTOR is not entitled to any benefits including, but not limited to: vacation pay, holiday pay, sick leave pay, medical, dental, or other insurance benefits, or any Professional Services Contract (rev 07/2025) Page 3 other rights or privileges afforded to employees of COUNTY. The CONTRACTOR represents that he/she/it maintains a separate place of business, serves clients other than COUNTY, will report all income and expense accrued under this CONTRACT to the Internal Revenue Service, and has a tax account with the State of Washington Department of Revenue for payment of all sales and use and Business and Occupation taxes collected by the State of Washington. CONTRACTOR will defend, indemnify and hold harmless COUNTY, its officers, agents or employees from any loss or expense, including, but not limited to, settlements, judgments, setoffs, attorneys' fees or costs incurred by reason of claims or demands because of breach of the provisions of this paragraph. Taxes: CONTRACTOR understands and acknowledges that COUNTY will not withhold Federal or State income taxes. Where required by State or Federal law, the CONTRACTOR authorizes COUNTY to withhold for any taxes other than income taxes (i.e., Medicare). All compensation received by the CONTRACTOR will be reported to the Internal Revenue Service at the end of the calendar year in accordance with the applicable IRS regulations. It is the responsibility of the CONTRACTOR to make the necessary estimated tax payments throughout the year, if any, and the CONTRACTOR is solely liable for any tax obligation arising from the CONTRACTOR's performance of this CONTRACT. The CONTRACTOR hereby agrees to indemnify COUNTY against any demand to pay taxes arising from the CONTRACTOR's failure to pay taxes on compensation earned pursuant to this CONTRACT. COUNTY will pay sales and use taxes imposed on goods or services acquired hereunder as required by law. The CONTRACTOR must pay all other taxes, including, but not limited to, Business and Occupation Tax, taxes based on the CONTRACTOR's gross or net income, or personal property to which COUNTY does not hold title. COUNTY is exempt from Federal Excise Tax. No Guarantee of Employment: The performance of all or part of this CONTRACT by the CONTRACTOR shall not operate to vest any employment rights whatsoever and shall not be deemed to guarantee any employment of CONTRACTOR or any employee of CONTRACTOR or any sub-contractor or any employee of any sub-contractor by COUNTY at the present time or in the future. Accounting and Payment for CONTRACTOR Services: Payment to the CONTRACTOR for services rendered under this CONTRACT shall be as set forth in “Exhibit C Budget.” Where Exhibit C requires payments by the COUNTY, payment shall be based upon written claims supported, unless otherwise provided in Exhibit C, by documentation of units of work actually performed and amounts earned, including, where appropriate, the actual number of days worked each month, total number of hours for the month, and the total dollar payment requested, so as to comply with municipal auditing requirements. Acceptable invoices will be processed within 30 days of receipt. Unless specifically stated in Exhibit C or approved in writing in advance by the official executing this CONTRACT for COUNTY or his or her designee (hereinafter referred to as the "Administrative Officer"), COUNTY will not reimburse the CONTRACTOR for any costs or expenses incurred by the CONTRACTOR in the performance of this CONTRACT. Where required, COUNTY shall, upon receipt of appropriate documentation, compensate the CONTRACTOR, no more often than monthly, in accordance with COUNTY’s customary procedures, pursuant to the fee schedule set forth in Exhibit C. Professional Services Contract (rev 07/2025) Page 4 Withholding Payment: In the event the CONTRACTOR has failed to perform any obligation under this CONTRACT within the times set forth in this CONTRACT, then COUNTY may, upon written notice, withhold from amounts otherwise due and payable to CONTRACTOR, without penalty, until such failure to perform is cured or otherwise adjudicated. Withholding under this clause shall not be deemed a breach entitling CONTRACTOR to termination or damages, provided that COUNTY promptly gives notice in writing to the CONTRACTOR of the nature of the default or failure to perform, and in no case more than ten (10) days after it determines to withhold amounts otherwise due. A determination of the Administrative Officer set forth in a notice to the CONTRACTOR of the action required and/or the amount required to cure any alleged failure to perform shall be deemed conclusive, except to the extent that the CONTRACTOR acts within the times and in strict accord with the provisions of the Disputes clause of this CONTRACT. COUNTY may act in accordance with any determination of the Administrative Officer which has become conclusive under this clause, without prejudice to any other remedy under the CONTRACT, to take all or any of the following actions: (1) cure any failure or default, (2) to pay any amount so required to be paid and to charge the same to the account of the CONTRACTOR, (3) to set off any amount so paid or incurred from amounts due or to become due the CONTRACTOR. In the event the CONTRACTOR obtains relief upon a claim under the Disputes clause, no penalty or damages shall accrue to CONTRACTOR by reason of good faith withholding by COUNTY under this clause. Billing Procedures and Payment: The funding awarded may only be used for eligible activities and expenses. COUNTY will pay CONTRACTOR upon acceptance of services provided and receipt of properly completed invoices, which shall be submitted to the COUNTY representative not more often than monthly. Exceptions to the single billing per month (or quarterly) can be made by the COUNTY on a case-by-case basis. The CONTRACTOR shall only be paid as a reimbursement of allowable costs incurred during each invoice period, according to the terms provided in Exhibit A, if the CONTRACTOR performs the services and submits all reporting to a satisfactory level. The COUNTY may, in its sole discretion, withhold payments claimed by the CONTRACTOR for services rendered if the CONTRACTOR fails to satisfactorily comply with any term or condition of this CONTRACT. No payments in advance or in anticipation of services or supplies to be provided under this CONTRACT shall be made by the COUNTY. No payment shall be made for any work performed by the CONTRACTOR, except for work identified and set forth in this CONTRACT. Unless otherwise provided for in this CONTRACT or any exhibits hereto, the CONTRACTOR will not be paid for any billings or invoices presented for costs incurred prior to the contract start date or after December 31, 2026. The CONTRACTOR is responsible for any audit exceptions or disallowable costs incurred by its own organization or that of its subcontractors. Fraud and Other Loss Reporting: CONTRACTOR shall report in writing all known or suspected fraud or other loss of any funds or other property furnished under this CONTRACT immediately or as soon as practicable. All cases reported to law enforcement must be tracked and follow the fraud guidance in the guidelines. Labor Standards: CONTRACTOR agrees to comply with all applicable state and federal requirements, including but not limited to those pertaining to payment of wages and working conditions, in accordance with RCW 39.12.040, the Prevailing Wage Act; the Americans with Disabilities Act of 1990; the Davis-Bacon Act; and the Contract Work Hours and Safety Standards Act providing for weekly Professional Services Contract (rev 07/2025) Page 5 payment of prevailing wages, minimum overtime pay, and providing that no laborer or mechanic shall be required to work in surroundings or under conditions which are unsanitary, hazardous, or dangerous to health and safety as determined by regulations promulgated by the Federal Secretary of Labor and/or the State of Washington. Assignment and Subcontracting: The performance of all activities contemplated by this CONTRACT shall be accomplished by CONTRACTOR. No portion of this CONTRACT may be assigned or subcontracted to any other individual, firm or entity without the express and prior written approval of COUNTY. If subcontracting is approved, the CONTRACTOR is responsible to COUNTY should the subcontractor fail to comply with any applicable term or condition of this contract. CONTRACTOR shall audit and monitor the activities of the subcontractor during the contract term to assure fiscal conditions and performance metrics are met. COUNTY will be included on any audit or monitoring activities and reports. Conflict of Interest: If at any time prior to commencement of, or during the term of this CONTRACT, CONTRACTOR or any of its employees involved in the performance of this CONTRACT shall have or develop an interest in the subject matter of this CONTRACT that is potentially in conflict with the COUNTY’s interest, then CONTRACTOR shall immediately notify COUNTY of the same. The notification of COUNTY shall be made with sufficient specificity to enable COUNTY to make an informed judgment as to whether or not COUNTY’s interest may be compromised in any manner by the existence of the conflict, actual or potential. Thereafter, COUNTY may require CONTRACTOR to take reasonable steps to remove the conflict of interest. COUNTY may also terminate this CONTRACT according to the provisions herein for termination. Non-Discrimination in Employment: COUNTY’s policy is to provide equal opportunity in all terms, conditions and privileges of employment for all qualified applicants and employees without regard to race, color, creed, religion, national origin, sex, sexual orientation, age, marital status, disability, or veteran status. CONTRACTOR shall comply with all laws prohibiting discrimination against any employee or applicant for employment on the grounds of race, color, creed, religion, national origin, sex, sexual orientation, age, marital status, disability, or veteran status, except where such constitutes a bona fide occupational qualification. Furthermore, in those cases in which CONTRACTOR is governed by such laws, CONTRACTOR shall take affirmative action to insure that applicants are employed, and treated during employment, without regard to their race, color, creed, religion, national origin, sex, age, marital status, sexual orientation, disability, or veteran status, except where such constitutes a bona fide occupational qualification. Such action shall include, but not be limited to: advertising, hiring, promotions, layoffs or terminations, rate of pay or other forms of compensation benefits, selection for training including apprenticeship, and participation in recreational and educational activities. In all solicitations or advertisements for employees placed by them or on their behalf, CONTRACTOR shall state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex or national origin. The foregoing provisions shall also be binding upon any sub-contractor, provided that the foregoing provision shall not apply to contracts or sub-contractors for standard commercial supplies or raw materials, or to sole proprietorships with no employees. Non-Discrimination in Client Services: Professional Services Contract (rev 07/2025) Page 6 CONTRACTOR shall not discriminate on the grounds of race, color, creed, religion, national origin, sex, age, marital status, sexual orientation, disability, or veteran status; or deny an individual or business any service or benefits under this CONTRACT; or subject an individual or business to segregation or separate treatment in any manner related to his/her/its receipt any service or services or other benefits provided under this CONTRACT; or deny an individual or business an opportunity to participate in any program provided by this CONTRACT. Waiver of Noncompetition: CONTRACTOR irrevocably waives any existing rights which it may have, by contract or otherwise, to require another person or corporation to refrain from submitting a proposal to or performing work or providing supplies to COUNTY, and CONTRACTOR further promises that it will not in the future, directly or indirectly, induce or solicit any person or corporation to refrain from submitting a bid or proposal to or from performing work or providing supplies to COUNTY. Debarment Certification: The CONTRACTOR, by signature to this contract, certifies that the CONTRACTOR is not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participating in this contract by any Federal department or agency. Work Product: CONTRACTOR will provide COUNTY with all work product including; plans, data reports, prior to the release of the final payment for services. Patent/Copyright Infringement: CONTRACTOR will defend and indemnify COUNTY from any claimed action, cause or demand brought against COUNTY, to the extent such action is based on the claim that information supplied by the CONTRACTOR infringes any patent or copyright. CONTRACTOR will pay those costs and damages attributable to any such claims that are finally awarded against COUNTY in any action. Such defense and payments are conditioned upon the following: A. CONTRACTOR shall be notified promptly in writing by COUNTY of any notice of such claim. B. CONTRACTOR shall have the right, hereunder, at its option and expense, to obtain for COUNTY the right to continue using the information, in the event such claim of infringement, is made, provided no reduction in performance or loss results to COUNTY. Confidentiality: CONTRACTOR, its employees, sub-contractors, and their employees shall maintain the confidentiality of all information provided by COUNTY or acquired by CONTRACTOR in performance of this CONTRACT, except upon the prior written consent of COUNTY or an order entered by a court after having acquired jurisdiction over COUNTY. CONTRACTOR shall immediately give to COUNTY notice of any judicial proceeding seeking disclosure of such information. CONTRACTOR shall indemnify and hold harmless COUNTY, its officials, agents or employees from all loss or expense, including, but not limited to, settlements, judgments, setoffs, attorneys' fees and costs resulting from CONTRACTOR's breach of this provision. Right to Review: This CONTRACT is subject to review by any Federal, State or COUNTY auditor. COUNTY or its designee shall have the right to review and monitor the financial and service components of this program by whatever means are deemed expedient by the Administrative Officer or by COUNTY's Auditor’s Office. Such review may occur with or without notice and may include, but is not limited to, on-site inspection by COUNTY agents or employees, inspection of all records or other materials which COUNTY deems pertinent to the CONTRACT and its performance, and Professional Services Contract (rev 07/2025) Page 7 any and all communications with or evaluations by service recipients under this CONTRACT. CONTRACTOR shall preserve and maintain all financial records and records relating to the performance of work under this CONTRACT for six (6) years after CONTRACT termination, and shall make them available for such review, within Mason County, State of Washington, upon request. CONTRACTOR also agrees to notify the Administrative Officer in advance of any inspections, audits, or program review by any individual, agency, or governmental unit whose purpose is to review the services provided within the terms of this CONTRACT. If no advance notice is given to CONTRACTOR, then CONTRACTOR agrees to notify the Administrative Officer as soon as it is practical. Records Maintenance: CONTRACTOR agrees to keep records in an easily read form sufficient to account for all receipts and expenditures of contract funds. These records, as well as supporting documentation, will be archived by the CONTRACTOR’S office for at least six (6) years after the end of the contract. CONTRACTOR agrees to make such books, records, and supporting documentation available to the COUNTY for inspection when requested. Reporting and Other Contract Requirements: CONTRACTOR agrees to submit program and expense reports, as well as perform all other requirements outlined in “Exhibit A Scope of Service,” on or before the dates indicated therein. The COUNTY reserves the right to aggregate, disaggregate, analyze, reproduce, and/or disseminate the data provided in program reports, financial activity reports, or any other reports submitted to the COUNTY with respect to the program. Insurance Requirements: At a minimum, CONTRACTOR shall provide insurance that meets or exceeds the requirements detailed in "Exhibit B Insurance Requirements." Insurance as a Condition of Payment: Payments due to CONTRACTOR under this CONTRACT are expressly conditioned upon the CONTRACTOR’s strict compliance with all insurance requirements under this CONTRACT. Payment to CONTRACTOR shall be suspended in the event of non-compliance. Upon receipt of evidence of full compliance, payments not otherwise subject to withholding or set-off will be released to CONTRACTOR. Industrial Insurance Waiver: With respect to the performance of this CONTRACT and as to claims against COUNTY, its officers, agents and employees, CONTRACTOR expressly waives its immunity under Title 51 of the Revised Code of Washington, the Industrial Insurance Act, for injuries to its employees and agrees that the obligations to indemnify, defend and hold harmless provided in this CONTRACT extend to any claim brought by or on behalf of any employee of CONTRACTOR. This waiver is mutually negotiated by the parties to this CONTRACT. CONTRACTOR Commitments, Warranties and Representations: Any written commitment received from CONTRACTOR concerning this CONTRACT shall be binding upon CONTRACTOR, unless otherwise specifically provided herein with reference to this paragraph. Failure of CONTRACTOR to fulfill such a commitment shall render CONTRACTOR liable for damages to COUNTY. A commitment includes, but is not limited to, any representation made prior to execution of this CONTRACT, whether or not incorporated elsewhere herein by reference, as to performance of services or equipment, prices or options for future acquisition to remain in effect for a fixed period, or warranties. Professional Services Contract (rev 07/2025) Page 8 Defense and Indemnity Contract: Indemnification by CONTRACTOR. To the fullest extent permitted by law, CONTRACTOR agrees to indemnify, defend and hold COUNTY and its departments, elected and appointed officials, employees, agents and volunteers, harmless from and against any and all claims, damages, losses and expenses, including but not limited to court costs, attorney's fees and alternative dispute resolution costs, for any personal injury, for any bodily injury, sickness, disease or death and for any damage to or destruction of any property (including the loss of use resulting there from) which 1) are caused in whole or in part by any act or omission, negligent or otherwise, of the CONTRACTOR, its employees, agents or volunteers or CONTRACTOR's subcontractors and their employees, agents or volunteers; or 2) are directly or indirectly arising out of, resulting from, or in connection with performance of this CONTRACT; or 3) are based upon CONTRACTOR’s or its subcontractors’ use of, presence upon or proximity to the property of COUNTY. This indemnification obligation of CONTRACTOR shall not apply in the limited circumstance where the claim, damage, loss or expense is caused by the sole negligence of COUNTY. This indemnification obligation of the CONTRACTOR shall not be limited in any way by the Washington State Industrial Insurance Act, RCW Title 51, or by application of any other workmen's compensation act, disability benefit act or other employee benefit act, and the CONTRACTOR hereby expressly waives any immunity afforded by such acts. The foregoing indemnification obligations of the CONTRACTOR are a material inducement to COUNTY to enter into this CONTRACT, are reflected in CONTRACTOR’s compensation, and have been mutually negotiated by the parties. Participation by County – No Waiver. COUNTY reserves the right, but not the obligation, to participate in the defense of any claim, damages, losses or expenses and such participation shall not constitute a waiver of CONTRACTOR’s indemnity obligations under this CONTRACT. Survival of CONTRACTOR’s Indemnity Obligations. CONTRACTOR agrees all CONTRACTOR’s indemnity obligations shall survive the completion, expiration or termination of this CONTRACT. Indemnity by Subcontractors. In the event the CONTRACTOR enters into subcontracts to the extent allowed under this CONTRACT, CONTRACTOR's subcontractors shall indemnify COUNTY on a basis equal to or exceeding CONTRACTOR’s indemnity obligations to COUNTY. Compliance with Applicable Laws, Rules and Regulations: This CONTRACT shall be subject to all laws, rules, and regulations of the United States of America, the State of Washington, political subdivisions of the State of Washington and Mason County. CONTRACTOR also agrees to comply with applicable Federal, State, County or municipal standards for licensing, certification and operation of facilities and programs, and accreditation and licensing of individuals. Administration of Contract: COUNTY hereby appoints, and CONTRACTOR hereby accepts, the Mason County Public Health and Human Services Director and his or her designee, as COUNTY’s representative, hereinafter referred to as the Administrative Officer, for the purposes of administering the provisions of this CONTRACT, including COUNTY’s right to receive and act on all reports and documents, and any auditing performed by the COUNTY related to this CONTRACT. The Administrative Officer for purposes of this CONTRACT is: Melissa Casey, Community Health Manager Professional Services Contract (rev 07/2025) Page 9 Mason County Public Health & Human Services 415 N. 6th Street Phone: 360-427-9670 Ext. 404 Fax: 360-427-7787 E-mail: mcasey@masoncountywa.gov Financial Contact: Casey Bingham, Finance Manager Mason County Public Health & Human Services 415 N. 6th Street Phone: 360-427-9670 Ext. 562 Fax: 360-427-7787 E-mail: caseyb@masoncountywa.gov Notice: Except as set forth elsewhere in the CONTRACT, for all purposes under this CONTRACT except service of process, notice shall be given by CONTRACTOR to COUNTY’s Administrative Officer under this CONTRACT. Notices and other communication may be conducted via e-mail, U.S. mail, fax, hand-delivery or other generally accepted manner including delivery services. Modifications: Either party may request changes in the CONTRACT. Any and all agreed modifications, to be valid and binding upon either party, shall be in writing and signed by both of the parties. Termination for Default: If CONTRACTOR defaults by failing to perform any of the obligations of the CONTRACT or becomes insolvent or is declared bankrupt or commits any act of bankruptcy or insolvency or makes an assignment for the benefit of creditors, COUNTY may, by depositing written notice to CONTRACTOR in the U.S. mail, terminate the CONTRACT, and at COUNTY’s option, obtain performance of the work elsewhere. If the CONTRACT is terminated for default, CONTRACTOR shall not be entitled to receive any further payments under the CONTRACT until all work called for has been fully performed. Any extra cost or damage to COUNTY resulting from such default(s) shall be deducted from any money due or coming due to CONTRACTOR. CONTRACTOR shall bear any extra expenses incurred by COUNTY in completing the work, including all increased costs for completing the work, and all damage sustained, or which may be sustained by COUNTY by reason of such default. If a notice of termination for default has been issued and it is later determined for any reason that CONTRACTOR was not in default, the rights and obligations of the parties shall be the same as if the notice of termination had been issued pursuant to the Termination for Public Convenience paragraph hereof. Termination for Public Convenience: COUNTY may terminate this CONTRACT in whole or in part whenever COUNTY determines, in its sole discretion, that such termination is in the interests of COUNTY. Whenever the CONTRACT is terminated in accordance with this paragraph, CONTRACTOR shall be entitled to payment for actual work performed in compliance with Exhibit A Scope of Service and Exhibit C Budget. An equitable adjustment in the CONTRACT price for partially completed items of work will be made, but such adjustment shall not include provision for loss of anticipated profit on deleted or uncompleted work. Termination of this CONTRACT by COUNTY at any time Professional Services Contract (rev 07/2025) Page 10 during the term, whether for default or convenience, shall not constitute breach of CONTRACT by COUNTY. Termination for Reduced Funding: COUNTY may terminate this CONTRACT in whole or in part should COUNTY determine, in its sole discretion, that such termination is necessary due to a decrease in available project funding including State and/or Federal grants. Whenever the CONTRACT is terminated in accordance with this paragraph, the CONTRACTOR shall be entitled to payment for actual work performed in compliance with Exhibit A Scope of Service and Exhibit C Budget. Disputes: 1. Differences between the CONTRACTOR and COUNTY, arising under and by virtue of the AGREEMENT shall be brought to the attention of COUNTY at the earliest possible time in order that such matters may be settled or other appropriate action promptly taken. For objections that are not made in the manner specified and within the time limits stated, the records, orders, rulings, instructions, and decisions of the Administrative Officer shall be final and conclusive. 2. The CONTRACTOR shall not be entitled to additional compensation which otherwise may be payable, or to extension of time for (1) any act or failure to act by the Administrative Officer of COUNTY, or (2) the happening of any event or occurrence, unless the CONTRACTOR has given COUNTY a written Notice of Potential Claim within ten (10) days of the commencement of the act, failure, or event giving rise to the claim, and before final payment by COUNTY. The written Notice of Potential Claim shall set forth the reasons for which the CONTRACTOR believes additional compensation or extension of time is due, the nature of the cost involved, and insofar as possible, the amount of the potential claim. CONTRACTOR shall keep full and complete daily records of the work performed, labor and material used, and all costs and additional time claimed to be additional. 3. The CONTRACTOR shall not be entitled to claim any such additional compensation, or extension of time, unless within thirty (30) days of the accomplishment of the portion of the work from which the claim arose, and before final payment by COUNTY, the CONTRACTOR has given COUNTY a detailed written statement of each element of cost or other compensation requested and of all elements of additional time required, and copies of any supporting documents evidencing the amount or the extension of time claimed to be due. Arbitration: Other than claims for injunctive relief brought by a party hereto (which may be brought either in court or pursuant to this arbitration provision), and consistent with the provisions hereinabove, any claim, dispute or controversy between the parties under, arising out of, or related to this CONTRACT or otherwise, including issues of specific performance, shall be determined by arbitration in Shelton, Washington, under the applicable American Arbitration Association (AAA) rules in effect on the date hereof, as modified by this CONTRACT. There shall be one arbitrator selected by the parties within ten (10) days of the arbitration demand, or if not, by the AAA or any other group having similar credentials. Any issue about whether a claim is covered by this CONTRACT shall be determined by the arbitrator. The arbitrator shall apply substantive law and may award injunctive relief, equitable relief (including specific performance), or any other remedy available from a judge, including expenses, costs and attorney fees to the prevailing party and pre-award interest, but shall not have the power to award punitive damages. The decision of the arbitrator shall be final and binding and an order confirming the award or judgment upon the award may be entered in any court having jurisdiction. The parties agree that the decision of the arbitrator shall be the sole and exclusive remedy between them Professional Services Contract (rev 07/2025) Page 11 regarding any dispute presented or pled before the arbitrator. At the request of either party made not later than forty-five (45) days after the arbitration demand, the parties agree to submit the dispute to nonbinding mediation, which shall not delay the arbitration hearing date; provided, that either party may decline to mediate and proceed with arbitration. Any arbitration proceeding commenced to enforce or interpret this CONTRACT shall be brought within six (6) years after the initial occurrence giving rise to the claim, dispute or issue for which arbitration is commenced, regardless of the date of discovery or whether the claim, dispute or issue was continuing in nature. Claims, disputes or issues arising more than six (6) years prior to a written request or demand for arbitration issued under this Agreement are not subject to arbitration. Venue and Choice of Law: In the event that any litigation should arise concerning the construction or interpretation of any of the terms of this CONTRACT, the venue of such action of litigation shall be in the courts of the State of Washington and Mason County. Unless otherwise specified herein, this CONTRACT shall be governed by the laws of Mason County and the State of Washington. Severability: If any term or condition of this CONTRACT or the application thereof to any person(s) or circumstances is held invalid, such invalidity shall not affect other terms, conditions or applications which can be given effect without the invalid term, condition or application. To this end, the terms and conditions of this CONTRACT are declared severable. Waiver: Waiver of any breach or condition of this CONTRACT shall not be deemed a waiver of any prior or subsequent breach. No term or condition of this CONTRACT shall be held to be waived, modified or deleted except by an instrument, in writing, signed by the parties hereto. The failure of COUNTY to insist upon strict performance of any of the covenants of this CONTRACT, or to exercise any option herein conferred in any one or more instances, shall not be construed to be a waiver or relinquishment of any such, or any other covenants or contracts, but the same shall be and remain in full force and effect. Order of Precedence: A. Applicable federal, state, and county statutes, regulations, policies, and procedures B. Funding source agreement(s) including attachments C. Special Terms and Conditions D. General Terms and Conditions E. Exhibit A, Scope of Service F. Exhibit B, Insurance Requirements G. Exhibit C, Budget Entire Contract: This written CONTRACT, comprised of the writings signed or otherwise identified and attached hereto, represents the entire CONTRACT between the parties and supersedes any prior oral statements, discussions, or understandings between the parties. Professional Services Contract (rev 07/2025) Page 12 EXHIBIT A SCOPE OF SERVICE Program: Northwest Resources II Social Opportunity Services (SOS) Program Description: Social Opportunity Services (SOS) is an intensive case management program that provides recovery support services as well as care coordination to individuals that are experiencing Substance Use Disorder and/or Mental Health issues and are subsequently navigating the local criminal justice system, therapeutic courts, and re-entry programs. SOS works in partnership with other peers, case managers, and local agencies working within the current Mason County Behavioral Health Response System to better support individuals on their path to recovery, and by doing so, contributes to a reduction in recidivism. Program Deliverables: • Provide care coordination for up to 200 households annually • Provide care coordination and assistance for up to 100 people experiencing homelessness at the time of intake annually • Refer and/or help to enroll up to 75 people annually into SUD Inpatient treatment • Refer and/or help to enroll up to 25 people annually into MAT treatment • Refer and/or help to enroll up to 75 people into outpatient mental health treatment • Refer and/or help to enroll up to 100 people into outpatient SUD treatment • Coordinate sober and supportive housing with up to 50 people annually • Work with the Mason County Therapeutic Court Program to provide case management, peer support, and care coordination to active and potential participants Reporting: Submit electronic reports to Monte Arnold (marnold@masoncountywa.gov) by the 15th of each month: • Monthly Enrollment Report • Monthly Financial Invoice • Quarterly Summary Report Professional Services Contract (rev 07/2025) Page 13 EXHIBIT B INSURANCE REQUIREMENTS Prior to the beginning of and throughout the duration of the Work, CONTRACTOR will maintain insurance in conformance with the requirements set forth below. CONTRACTOR will use existing coverage to comply with these requirements. If that existing coverage does not meet the requirements set forth here, it will be amended to do so. CONTRACTOR acknowledges that the insurance coverage and policy limits set forth in this section constitute the minimum amount of coverage required. Any insurance proceeds in excess of the limits and coverage required in this agreement and which is applicable to a given loss, will be available to COUNTY. A. MINIMUM Insurance Requirements: 1. Commercial General Liability Insurance using Insurance Services Office “Commercial General Liability” policy form CG 00 01, with an edition date prior to 2004, or the exact equivalent. Coverage for an additional insured shall not be limited to its vicarious liability. Defense costs must be paid in addition to limits. Limits shall be no less than $1,000,000 per occurrence for all covered losses and no less than $2,000,000 general aggregate, for bodily injury, personal injury, property damage, and products/completed operations, including without limitation, blanket contractual liability. 2. Workers’ Compensation on a state-approved policy form providing statutory benefits as required by law with employer’s liability limits for CONTRACTOR's, no less than $1,000,000 per accident for all covered losses. 3. Business Auto Coverage on ISO Business Auto Coverage form CA 00 01 including owned, non-owned and hired autos, or the exact equivalent. Limits shall be no less than $1,000,000 per accident, combined single limit. If CONTRACTOR owns no vehicles, this requirement may be satisfied by a non-owned auto endorsement to the general liability policy described above. If CONTRACTOR or CONTRACTOR’s employees will use personal autos in any way on this project, CONTRACTOR shall obtain evidence of personal auto liability coverage for each such person. 4. Professional liability (errors & omissions) insurance. Consultant shall maintain professional liability insurance that covers the Services to be performed in connection with this Agreement, in the minimum amount of $1,000,000 per claim and in the aggregate. Any policy inception date, continuity date, or retroactive date must be before the effective date of this agreement and Consultant agrees to maintain continuous coverage through a period no less than three years after completion of the services required by this agreement. Coverage shall include acts, errors, or omissions arising from professional services, including housing placement, case management, compliance reporting, and administration of grant funds. 5. Cyber Liability Coverage. CONTRACTOR shall maintain cyber liability insurance with limits of not less than $1,000,000 per claim and $2,000,000 aggregate. Such coverage shall include privacy liability, network security, breach response, notification, credit monitoring, regulatory defense, and system restoration expenses related to the use and access of HMIS and other client data. Professional Services Contract (rev 07/2025) Page 14 6. Excess or Umbrella Liability Insurance (Over Primary) if used to meet limit requirements, shall provide coverage at least as broad as specified for the underlying coverages. Such policy or policies shall include as insureds those covered by the underlying policies, including additional insureds. Coverage shall be “pay on behalf”, with defense costs payable in addition to policy limits. There shall be no cross-liability exclusion precluding coverage for claims or suits by one insured against another. Coverage shall be applicable to County for injury to employees of Contractor, subcontractors or others involved in the Work. The scope of coverage provided is subject to approval of County following receipt of proof of insurance as required herein. B. Certificate of Insurance: A Certificate of Insurance naming COUNTY as the Certificate Holder must be provided to COUNTY within five (5) days of CONTRACT execution. C. Basic Stipulations: 1. CONTRACTOR agrees to endorse third party liability coverage required herein to include as additional insureds COUNTY, its officials, employees and agents, using ISO endorsement CG 20 10 with an edition date prior to 2004. CONTRACTOR also agrees to require all contractors, subcontractors, and anyone else involved in this CONTRACT on behalf of the CONTRACTOR (hereinafter “indemnifying parties”) to comply with these provisions. 2. CONTRACTOR agrees to waive rights of recovery against COUNTY regardless of the applicability of any insurance proceeds, and to require all indemnifying parties to do likewise. 3. All insurance coverage maintained or procured by CONTRACTOR or required of others by CONTRACTOR pursuant to this CONTRACT shall be endorsed to delete the subrogation condition as to COUNTY, or must specifically allow the named insured to waive subrogation prior to a loss. 4. All coverage types and limits required are subject to approval, modification and additional requirements by COUNTY. CONTRACTOR shall not make any reductions in scope or limits of coverage that may affect COUNTY’s protection without COUNTY’s prior written consent. 5. CONTRACTOR agrees to provide evidence of the insurance required herein, satisfactory to COUNTY, consisting of: a) certificate(s) of insurance evidencing all of the coverages required and, b) an additional insured endorsement to CONTRACTOR’s general liability policy using Insurance Services Office form CG 20 10 with an edition date prior to 2004. CONTRACTOR agrees, upon request by COUNTY to provide complete, certified copies of any policies required within 10 days of such request. COUNTY has the right, but not the duty, to obtain any insurance it deems necessary to protect its interests. Any premium so paid by COUNTY shall be charged to and promptly paid by CONTRACTOR or deducted from sums due CONTRACTOR. Any actual or alleged failure on the part of COUNTY or any Professional Services Contract (rev 07/2025) Page 15 other additional insured under these requirements to obtain proof of insurance required under this CONTRACT in no way waives any right or remedy of COUNTY or any additional insured, in this or in any other regard. 6. It is acknowledged by the parties of this CONTRACT that all insurance coverage required to be provided by CONTRACTOR or indemnifying party, is intended to apply first and on a primary non-contributing basis in relation to any other insurance or self-insurance available to COUNTY. 7. CONTRACTOR agrees not to self-insure or to use any self-insured retentions on any portion of the insurance required herein and further agrees that it will not allow any indemnifying party to self- insure its obligations to COUNTY. If CONTRACTOR’s existing coverage includes a self-insured retention, the self-insured retention must be declared to the COUNTY. The COUNTY may review options with CONTRACTOR, which may include reduction or elimination of the self-insured retention, substitution of other coverage, or other solutions. 8. CONTRACTOR will renew the required coverage annually as long as COUNTY, or its employees or agents face an exposure from operations of any type pursuant to this CONTRACT. This obligation applies whether or not the CONTRACT is canceled or terminated for any reason. Termination of this obligation is not effective until COUNTY executes a written statement to that effect. 9. The limits of insurance as described above shall be considered as minimum requirements. Should any coverage carried by CONTRACTOR or a subcontractor of any tier maintain insurance with limits of liability that exceed the required limits or coverage that is broader than as outlined above, those higher limits and broader coverage shall be deemed to apply for the benefit of any person or organization included as an additional insured and those limits shall become the required minimum limits of insurance in all Paragraphs and Sections of this CONTRACT. 10. None of the policies required herein shall be in compliance with these requirements if they include any limiting endorsement that has not been first submitted to COUNTY and approved of in writing. 11. The requirements in this Exhibit supersede all other sections and provisions of this CONTRACT to the extent that any other section or provision conflicts with or impairs the provisions of this Exhibit. 12. Unless otherwise approved by COUNTY, insurance provided pursuant to these requirements shall be by insurers authorized to do business in Washington and with a minimum A.M. Best rating of A-:VII. Professional Services Contract (rev 07/2025) Page 16 13. All insurance coverage and limits provided by CONTRACTOR and available or applicable to this agreement are intended to apply to the full extent of the policies. Nothing contained in this CONTRACT limits the application of such insurance coverage. 14. CONTRACTOR agrees to require insurers, to provide notice to COUNTY thirty (30) days prior to cancellation of such liability coverage or of any material alteration or non-renewal of any such coverage, other than for non-payment of premium. CONTRACTOR shall assure that this provision also applies to any subcontractors, joint ventures or any other party engaged by or on behalf of contractor in relation to this agreement. Certificate(s) are to reflect that the issuer will provide thirty (30) days’ notice to COUNTY of any cancellation of coverage. 15. COUNTY reserves the right at any time during the term of the CONTRACT to change the amounts and types of insurance required by giving the CONTRACTOR ninety (90) days advance written notice of such change. If such change results in substantial additional cost to the CONTRACTOR, the COUNTY and CONTRACTOR may renegotiate CONTRACTOR’s compensation. 16. Requirements of specific coverage features are not intended as limitation on other requirements or as waiver of any coverage normally provided by any given policy. Specific reference to a coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be all-inclusive. 17. CONTRACTOR agrees to provide immediate notice to COUNTY of any claim or loss against CONTRACTOR arising out of the work performed under this agreement. COUNTY assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve COUNTY. Professional Services Contract (rev 07/2025) Page 17 EXHIBIT C BUDGET Submit monthly invoices electronically to Monte Arnold (marnold@masoncountywa.gov) by the 15th of each month for reimbursement of allowable costs. Budget Category Amount Comment Staff Wages $58,240 1.0 FTE case manager Staff Benefits $18,870 Client Supports $3,770 $102,000 $1,500 Mileage reimbursement Client rental assistance (40 clients x $850 x 3 months) Client incidentals (clothing, gas, vouchers, etc.) Administration $17,000 Administration, supervision, rent, I.T., phone services, supplies Maximum Contract Total $201,380 Payment: In the event State, Federal, or local funding changes, the COUNTY reserves the right to amend the payment terms and the amount awarded in this contract. Approved invoices will be disbursed according to the vendor payment schedule of the County Auditor’s Office. Refer to the Billing Procedures and Payment clause of this contract for additional information. All COUNTY-provided templates must be used and not modified without the county's written permission. The COUNTY can change the reporting requirements by notifying the CONTRACTOR. Payment will be considered timely within 30 days of receipt of invoice. Mason County Agenda Request Form To: Board of Mason County Commissioners Item No. From: Melissa Casey Ext: 404 Department: Public Health Briefing: ☒ Action Agenda: ☒ Public Hearing: ☐ Special Meeting: ☐ Briefing Date(s): 3/2/26 Agenda Date(s): 3/17/26 Internal Review: ☐ Finance ☐ Human Resources ☒ Legal ☐ IT ☒ Risk ☐ Other (Please ensure proper internal review channels have been followed, this is the responsibility of the requesting Department) Item: Treatment Sales Tax Contract Renewal – Olympic Health & Recovery Services Co-Responder Program Contract Background/Executive Summary: Olympic Health and Recovery Services partners with the Mason County Sheriff’s Office (MCSO) to provide co-responder services to engage with individuals experiencing behavioral health crises that do not rise to the level of need for incarceration. The Co-Responders – crisis clinicians and peer specialists – respond with MCSO to identified behavioral health crisis situations and intervene to connect individuals to resources and services to mitigate future crises. This program has been funded by Treatment Sales Tax funds since 2023. The Housing & Behavioral Health Advisory Board has prioritized the sustainability of this program in 2026. Associated Costs/Budget Impact (amount, funding source, budget amendment, etc.): $207,243 funded by Treatment Sales Tax Public Outreach: Followed contract extension/renewal process outlined in Treatment Sales Tax Policies & Procedures and funding prioritization outlined in the Housing & Behavioral Health Advisory Board’s 2025 Annual Report; reviewed and recommended for renewal by the advisory board Requested Action: Move contract to 3/17/26 action agenda for approval Attachment(s): OHRS Co-Responder 2026 Contract Professional Services Contract (rev 07/2025) Page 2 Special Terms and Conditions CONTRACTOR agrees to the following: The award of funds does not guarantee that the CONTRACTOR will receive funding if special conditions are not met. The following documents are requirements and must be received within 30 days of the date of execution for the CONTRACTOR to submit an invoice and receive funding. If the agency has provided these documents under a previous contract, only updated documents need to be provided. For tracking purposes, please notify COUNTY on each item stating “no updates” if this is the case. 1. CONTRACT REQUIREMENTS to receive funding: a. Vendor Payment Form b. Certificate of Insurance (see Exhibit B Insurance Requirements) Funding Source: Treatment Sales Tax (RCW 82.14.460) General Terms and Conditions Scope of Service: CONTRACTOR agrees to provide COUNTY the services and any materials as set forth as identified in “Exhibit A Scope of Service,” during the CONTRACT period. In the event that CONTRACTOR expends the total award specified in “Exhibit C Budget” before the end of the CONTRACT duration, CONTRACTOR remains liable to provide COUNTY the services as identified in “Exhibit A Scope of Service.” No material, labor or facilities will be furnished by COUNTY, unless otherwise provided for in the CONTRACT. Term: Services provided by CONTRACTOR prior to or after the term of this CONTRACT shall be performed at the expense of CONTRACTOR and are not compensable under this CONTRACT unless both parties hereto agree to such provision in writing. The term of this CONTRACT may be extended by mutual consent of the parties, provided, however, that the CONTRACT is in writing and signed by both parties. Amendments and Extension: This CONTRACT may be amended by mutual agreement of the parties. Such an amendment shall not be binding unless they are in writing and signed by personnel authorized to bind each of the parties. The duration of this CONTRACT may be extended by mutual written consent of the parties, for a period of up to one year, and for a total of no longer than three years. Independent Contractor: The CONTRACTOR shall furnish CONTRACTOR's services as an independent contractor, and nothing herein contained shall be construed to create a relationship of employer-employee. All payments made hereunder and all services performed shall be made and performed pursuant to this CONTRACT by the CONTRACTOR as an independent contractor. CONTRACTOR acknowledges that the entire compensation for this CONTRACT is specified in Exhibit C Budget and the CONTRACTOR is not entitled to any benefits including, but not limited to: vacation pay, holiday pay, sick leave pay, medical, dental, or other insurance benefits, or any Professional Services Contract (rev 07/2025) Page 3 other rights or privileges afforded to employees of COUNTY. The CONTRACTOR represents that he/she/it maintains a separate place of business, serves clients other than COUNTY, will report all income and expense accrued under this CONTRACT to the Internal Revenue Service, and has a tax account with the State of Washington Department of Revenue for payment of all sales and use and Business and Occupation taxes collected by the State of Washington. CONTRACTOR will defend, indemnify and hold harmless COUNTY, its officers, agents or employees from any loss or expense, including, but not limited to, settlements, judgments, setoffs, attorneys' fees or costs incurred by reason of claims or demands because of breach of the provisions of this paragraph. Taxes: CONTRACTOR understands and acknowledges that COUNTY will not withhold Federal or State income taxes. Where required by State or Federal law, the CONTRACTOR authorizes COUNTY to withhold for any taxes other than income taxes (i.e., Medicare). All compensation received by the CONTRACTOR will be reported to the Internal Revenue Service at the end of the calendar year in accordance with the applicable IRS regulations. It is the responsibility of the CONTRACTOR to make the necessary estimated tax payments throughout the year, if any, and the CONTRACTOR is solely liable for any tax obligation arising from the CONTRACTOR's performance of this CONTRACT. The CONTRACTOR hereby agrees to indemnify COUNTY against any demand to pay taxes arising from the CONTRACTOR's failure to pay taxes on compensation earned pursuant to this CONTRACT. COUNTY will pay sales and use taxes imposed on goods or services acquired hereunder as required by law. The CONTRACTOR must pay all other taxes, including, but not limited to, Business and Occupation Tax, taxes based on the CONTRACTOR's gross or net income, or personal property to which COUNTY does not hold title. COUNTY is exempt from Federal Excise Tax. No Guarantee of Employment: The performance of all or part of this CONTRACT by the CONTRACTOR shall not operate to vest any employment rights whatsoever and shall not be deemed to guarantee any employment of CONTRACTOR or any employee of CONTRACTOR or any sub-contractor or any employee of any sub-contractor by COUNTY at the present time or in the future. Accounting and Payment for CONTRACTOR Services: Payment to the CONTRACTOR for services rendered under this CONTRACT shall be as set forth in “Exhibit C Budget.” Where Exhibit C requires payments by the COUNTY, payment shall be based upon written claims supported, unless otherwise provided in Exhibit C, by documentation of units of work actually performed and amounts earned, including, where appropriate, the actual number of days worked each month, total number of hours for the month, and the total dollar payment requested, so as to comply with municipal auditing requirements. Acceptable invoices will be processed within 30 days of receipt. Unless specifically stated in Exhibit C or approved in writing in advance by the official executing this CONTRACT for COUNTY or his or her designee (hereinafter referred to as the "Administrative Officer"), COUNTY will not reimburse the CONTRACTOR for any costs or expenses incurred by the CONTRACTOR in the performance of this CONTRACT. Where required, COUNTY shall, upon receipt of appropriate documentation, compensate the CONTRACTOR, no more often than monthly, in accordance with COUNTY’s customary procedures, pursuant to the fee schedule set forth in Exhibit C. Professional Services Contract (rev 07/2025) Page 4 Withholding Payment: In the event the CONTRACTOR has failed to perform any obligation under this CONTRACT within the times set forth in this CONTRACT, then COUNTY may, upon written notice, withhold from amounts otherwise due and payable to CONTRACTOR, without penalty, until such failure to perform is cured or otherwise adjudicated. Withholding under this clause shall not be deemed a breach entitling CONTRACTOR to termination or damages, provided that COUNTY promptly gives notice in writing to the CONTRACTOR of the nature of the default or failure to perform, and in no case more than ten (10) days after it determines to withhold amounts otherwise due. A determination of the Administrative Officer set forth in a notice to the CONTRACTOR of the action required and/or the amount required to cure any alleged failure to perform shall be deemed conclusive, except to the extent that the CONTRACTOR acts within the times and in strict accord with the provisions of the Disputes clause of this CONTRACT. COUNTY may act in accordance with any determination of the Administrative Officer which has become conclusive under this clause, without prejudice to any other remedy under the CONTRACT, to take all or any of the following actions: (1) cure any failure or default, (2) to pay any amount so required to be paid and to charge the same to the account of the CONTRACTOR, (3) to set off any amount so paid or incurred from amounts due or to become due the CONTRACTOR. In the event the CONTRACTOR obtains relief upon a claim under the Disputes clause, no penalty or damages shall accrue to CONTRACTOR by reason of good faith withholding by COUNTY under this clause. Billing Procedures and Payment: The funding awarded may only be used for eligible activities and expenses. COUNTY will pay CONTRACTOR upon acceptance of services provided and receipt of properly completed invoices, which shall be submitted to the COUNTY representative not more often than monthly. Exceptions to the single billing per month (or quarterly) can be made by the COUNTY on a case-by-case basis. The CONTRACTOR shall only be paid as a reimbursement of allowable costs incurred during each invoice period, according to the terms provided in Exhibit A, if the CONTRACTOR performs the services and submits all reporting to a satisfactory level. The COUNTY may, in its sole discretion, withhold payments claimed by the CONTRACTOR for services rendered if the CONTRACTOR fails to satisfactorily comply with any term or condition of this CONTRACT. No payments in advance or in anticipation of services or supplies to be provided under this CONTRACT shall be made by the COUNTY. No payment shall be made for any work performed by the CONTRACTOR, except for work identified and set forth in this CONTRACT. Unless otherwise provided for in this CONTRACT or any exhibits hereto, the CONTRACTOR will not be paid for any billings or invoices presented for costs incurred prior to the contract start date or after December 31, 2026. The CONTRACTOR is responsible for any audit exceptions or disallowable costs incurred by its own organization or that of its subcontractors. Fraud and Other Loss Reporting: CONTRACTOR shall report in writing all known or suspected fraud or other loss of any funds or other property furnished under this CONTRACT immediately or as soon as practicable. All cases reported to law enforcement must be tracked and follow the fraud guidance in the guidelines. Labor Standards: CONTRACTOR agrees to comply with all applicable state and federal requirements, including but not limited to those pertaining to payment of wages and working conditions, in accordance with RCW 39.12.040, the Prevailing Wage Act; the Americans with Disabilities Act of 1990; the Davis-Bacon Act; and the Contract Work Hours and Safety Standards Act providing for weekly Professional Services Contract (rev 07/2025) Page 5 payment of prevailing wages, minimum overtime pay, and providing that no laborer or mechanic shall be required to work in surroundings or under conditions which are unsanitary, hazardous, or dangerous to health and safety as determined by regulations promulgated by the Federal Secretary of Labor and/or the State of Washington. Assignment and Subcontracting: The performance of all activities contemplated by this CONTRACT shall be accomplished by CONTRACTOR. No portion of this CONTRACT may be assigned or subcontracted to any other individual, firm or entity without the express and prior written approval of COUNTY. If subcontracting is approved, the CONTRACTOR is responsible to COUNTY should the subcontractor fail to comply with any applicable term or condition of this contract. CONTRACTOR shall audit and monitor the activities of the subcontractor during the contract term to assure fiscal conditions and performance metrics are met. COUNTY will be included on any audit or monitoring activities and reports. Conflict of Interest: If at any time prior to commencement of, or during the term of this CONTRACT, CONTRACTOR or any of its employees involved in the performance of this CONTRACT shall have or develop an interest in the subject matter of this CONTRACT that is potentially in conflict with the COUNTY’s interest, then CONTRACTOR shall immediately notify COUNTY of the same. The notification of COUNTY shall be made with sufficient specificity to enable COUNTY to make an informed judgment as to whether or not COUNTY’s interest may be compromised in any manner by the existence of the conflict, actual or potential. Thereafter, COUNTY may require CONTRACTOR to take reasonable steps to remove the conflict of interest. COUNTY may also terminate this CONTRACT according to the provisions herein for termination. Non-Discrimination in Employment: COUNTY’s policy is to provide equal opportunity in all terms, conditions and privileges of employment for all qualified applicants and employees without regard to race, color, creed, religion, national origin, sex, sexual orientation, age, marital status, disability, or veteran status. CONTRACTOR shall comply with all laws prohibiting discrimination against any employee or applicant for employment on the grounds of race, color, creed, religion, national origin, sex, sexual orientation, age, marital status, disability, or veteran status, except where such constitutes a bona fide occupational qualification. Furthermore, in those cases in which CONTRACTOR is governed by such laws, CONTRACTOR shall take affirmative action to insure that applicants are employed, and treated during employment, without regard to their race, color, creed, religion, national origin, sex, age, marital status, sexual orientation, disability, or veteran status, except where such constitutes a bona fide occupational qualification. Such action shall include, but not be limited to: advertising, hiring, promotions, layoffs or terminations, rate of pay or other forms of compensation benefits, selection for training including apprenticeship, and participation in recreational and educational activities. In all solicitations or advertisements for employees placed by them or on their behalf, CONTRACTOR shall state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex or national origin. The foregoing provisions shall also be binding upon any sub-contractor, provided that the foregoing provision shall not apply to contracts or sub-contractors for standard commercial supplies or raw materials, or to sole proprietorships with no employees. Non-Discrimination in Client Services: Professional Services Contract (rev 07/2025) Page 6 CONTRACTOR shall not discriminate on the grounds of race, color, creed, religion, national origin, sex, age, marital status, sexual orientation, disability, or veteran status; or deny an individual or business any service or benefits under this CONTRACT; or subject an individual or business to segregation or separate treatment in any manner related to his/her/its receipt any service or services or other benefits provided under this CONTRACT; or deny an individual or business an opportunity to participate in any program provided by this CONTRACT. Waiver of Noncompetition: CONTRACTOR irrevocably waives any existing rights which it may have, by contract or otherwise, to require another person or corporation to refrain from submitting a proposal to or performing work or providing supplies to COUNTY, and CONTRACTOR further promises that it will not in the future, directly or indirectly, induce or solicit any person or corporation to refrain from submitting a bid or proposal to or from performing work or providing supplies to COUNTY. Debarment Certification: The CONTRACTOR, by signature to this contract, certifies that the CONTRACTOR is not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participating in this contract by any Federal department or agency. Work Product: CONTRACTOR will provide COUNTY with all work product including; plans, data reports, prior to the release of the final payment for services. Patent/Copyright Infringement: CONTRACTOR will defend and indemnify COUNTY from any claimed action, cause or demand brought against COUNTY, to the extent such action is based on the claim that information supplied by the CONTRACTOR infringes any patent or copyright. CONTRACTOR will pay those costs and damages attributable to any such claims that are finally awarded against COUNTY in any action. Such defense and payments are conditioned upon the following: A. CONTRACTOR shall be notified promptly in writing by COUNTY of any notice of such claim. B. CONTRACTOR shall have the right, hereunder, at its option and expense, to obtain for COUNTY the right to continue using the information, in the event such claim of infringement, is made, provided no reduction in performance or loss results to COUNTY. Confidentiality: CONTRACTOR, its employees, sub-contractors, and their employees shall maintain the confidentiality of all information provided by COUNTY or acquired by CONTRACTOR in performance of this CONTRACT, except upon the prior written consent of COUNTY or an order entered by a court after having acquired jurisdiction over COUNTY. CONTRACTOR shall immediately give to COUNTY notice of any judicial proceeding seeking disclosure of such information. CONTRACTOR shall indemnify and hold harmless COUNTY, its officials, agents or employees from all loss or expense, including, but not limited to, settlements, judgments, setoffs, attorneys' fees and costs resulting from CONTRACTOR's breach of this provision. Right to Review: This CONTRACT is subject to review by any Federal, State or COUNTY auditor. COUNTY or its designee shall have the right to review and monitor the financial and service components of this program by whatever means are deemed expedient by the Administrative Officer or by COUNTY's Auditor’s Office. Such review may occur with or without notice and may include, but is not limited to, on-site inspection by COUNTY agents or employees, inspection of all records or other materials which COUNTY deems pertinent to the CONTRACT and its performance, and Professional Services Contract (rev 07/2025) Page 7 any and all communications with or evaluations by service recipients under this CONTRACT. CONTRACTOR shall preserve and maintain all financial records and records relating to the performance of work under this CONTRACT for six (6) years after CONTRACT termination, and shall make them available for such review, within Mason County, State of Washington, upon request. CONTRACTOR also agrees to notify the Administrative Officer in advance of any inspections, audits, or program review by any individual, agency, or governmental unit whose purpose is to review the services provided within the terms of this CONTRACT. If no advance notice is given to CONTRACTOR, then CONTRACTOR agrees to notify the Administrative Officer as soon as it is practical. Records Maintenance: CONTRACTOR agrees to keep records in an easily read form sufficient to account for all receipts and expenditures of contract funds. These records, as well as supporting documentation, will be archived by the CONTRACTOR’S office for at least six (6) years after the end of the contract. CONTRACTOR agrees to make such books, records, and supporting documentation available to the COUNTY for inspection when requested. Reporting and Other Contract Requirements: CONTRACTOR agrees to submit program and expense reports, as well as perform all other requirements outlined in “Exhibit A Scope of Service,” on or before the dates indicated therein. The COUNTY reserves the right to aggregate, disaggregate, analyze, reproduce, and/or disseminate the data provided in program reports, financial activity reports, or any other reports submitted to the COUNTY with respect to the program. Insurance Requirements: At a minimum, CONTRACTOR shall provide insurance that meets or exceeds the requirements detailed in "Exhibit B Insurance Requirements." Insurance as a Condition of Payment: Payments due to CONTRACTOR under this CONTRACT are expressly conditioned upon the CONTRACTOR’s strict compliance with all insurance requirements under this CONTRACT. Payment to CONTRACTOR shall be suspended in the event of non-compliance. Upon receipt of evidence of full compliance, payments not otherwise subject to withholding or set-off will be released to CONTRACTOR. Industrial Insurance Waiver: With respect to the performance of this CONTRACT and as to claims against COUNTY, its officers, agents and employees, CONTRACTOR expressly waives its immunity under Title 51 of the Revised Code of Washington, the Industrial Insurance Act, for injuries to its employees and agrees that the obligations to indemnify, defend and hold harmless provided in this CONTRACT extend to any claim brought by or on behalf of any employee of CONTRACTOR. This waiver is mutually negotiated by the parties to this CONTRACT. CONTRACTOR Commitments, Warranties and Representations: Any written commitment received from CONTRACTOR concerning this CONTRACT shall be binding upon CONTRACTOR, unless otherwise specifically provided herein with reference to this paragraph. Failure of CONTRACTOR to fulfill such a commitment shall render CONTRACTOR liable for damages to COUNTY. A commitment includes, but is not limited to, any representation made prior to execution of this CONTRACT, whether or not incorporated elsewhere herein by reference, as to performance of services or equipment, prices or options for future acquisition to remain in effect for a fixed period, or warranties. Professional Services Contract (rev 07/2025) Page 8 Defense and Indemnity Contract: Indemnification by CONTRACTOR. To the fullest extent permitted by law, CONTRACTOR agrees to indemnify, defend and hold COUNTY and its departments, elected and appointed officials, employees, agents and volunteers, harmless from and against any and all claims, damages, losses and expenses, including but not limited to court costs, attorney's fees and alternative dispute resolution costs, for any personal injury, for any bodily injury, sickness, disease or death and for any damage to or destruction of any property (including the loss of use resulting there from) which 1) are caused in whole or in part by any act or omission, negligent or otherwise, of the CONTRACTOR, its employees, agents or volunteers or CONTRACTOR's subcontractors and their employees, agents or volunteers; or 2) are directly or indirectly arising out of, resulting from, or in connection with performance of this CONTRACT; or 3) are based upon CONTRACTOR’s or its subcontractors’ use of, presence upon or proximity to the property of COUNTY. This indemnification obligation of CONTRACTOR shall not apply in the limited circumstance where the claim, damage, loss or expense is caused by the sole negligence of COUNTY. This indemnification obligation of the CONTRACTOR shall not be limited in any way by the Washington State Industrial Insurance Act, RCW Title 51, or by application of any other workmen's compensation act, disability benefit act or other employee benefit act, and the CONTRACTOR hereby expressly waives any immunity afforded by such acts. The foregoing indemnification obligations of the CONTRACTOR are a material inducement to COUNTY to enter into this CONTRACT, are reflected in CONTRACTOR’s compensation, and have been mutually negotiated by the parties. Participation by County – No Waiver. COUNTY reserves the right, but not the obligation, to participate in the defense of any claim, damages, losses or expenses and such participation shall not constitute a waiver of CONTRACTOR’s indemnity obligations under this CONTRACT. Survival of CONTRACTOR’s Indemnity Obligations. CONTRACTOR agrees all CONTRACTOR’s indemnity obligations shall survive the completion, expiration or termination of this CONTRACT. Indemnity by Subcontractors. In the event the CONTRACTOR enters into subcontracts to the extent allowed under this CONTRACT, CONTRACTOR's subcontractors shall indemnify COUNTY on a basis equal to or exceeding CONTRACTOR’s indemnity obligations to COUNTY. Compliance with Applicable Laws, Rules and Regulations: This CONTRACT shall be subject to all laws, rules, and regulations of the United States of America, the State of Washington, political subdivisions of the State of Washington and Mason County. CONTRACTOR also agrees to comply with applicable Federal, State, County or municipal standards for licensing, certification and operation of facilities and programs, and accreditation and licensing of individuals. Administration of Contract: COUNTY hereby appoints, and CONTRACTOR hereby accepts, the Mason County Public Health and Human Services Director and his or her designee, as COUNTY’s representative, hereinafter referred to as the Administrative Officer, for the purposes of administering the provisions of this CONTRACT, including COUNTY’s right to receive and act on all reports and documents, and any auditing performed by the COUNTY related to this CONTRACT. The Administrative Officer for purposes of this CONTRACT is: Melissa Casey, Community Health Manager Professional Services Contract (rev 07/2025) Page 9 Mason County Public Health & Human Services 415 N. 6th Street Phone: 360-427-9670 Ext. 404 Fax: 360-427-7787 E-mail: mcasey@masoncountywa.gov Financial Contact: Casey Bingham, Finance Manager Mason County Public Health & Human Services 415 N. 6th Street Phone: 360-427-9670 Ext. 562 Fax: 360-427-7787 E-mail: caseyb@masoncountywa.gov Notice: Except as set forth elsewhere in the CONTRACT, for all purposes under this CONTRACT except service of process, notice shall be given by CONTRACTOR to COUNTY’s Administrative Officer under this CONTRACT. Notices and other communication may be conducted via e-mail, U.S. mail, fax, hand-delivery or other generally accepted manner including delivery services. Modifications: Either party may request changes in the CONTRACT. Any and all agreed modifications, to be valid and binding upon either party, shall be in writing and signed by both of the parties. Termination for Default: If CONTRACTOR defaults by failing to perform any of the obligations of the CONTRACT or becomes insolvent or is declared bankrupt or commits any act of bankruptcy or insolvency or makes an assignment for the benefit of creditors, COUNTY may, by depositing written notice to CONTRACTOR in the U.S. mail, terminate the CONTRACT, and at COUNTY’s option, obtain performance of the work elsewhere. If the CONTRACT is terminated for default, CONTRACTOR shall not be entitled to receive any further payments under the CONTRACT until all work called for has been fully performed. Any extra cost or damage to COUNTY resulting from such default(s) shall be deducted from any money due or coming due to CONTRACTOR. CONTRACTOR shall bear any extra expenses incurred by COUNTY in completing the work, including all increased costs for completing the work, and all damage sustained, or which may be sustained by COUNTY by reason of such default. If a notice of termination for default has been issued and it is later determined for any reason that CONTRACTOR was not in default, the rights and obligations of the parties shall be the same as if the notice of termination had been issued pursuant to the Termination for Public Convenience paragraph hereof. Termination for Public Convenience: COUNTY may terminate this CONTRACT in whole or in part whenever COUNTY determines, in its sole discretion, that such termination is in the interests of COUNTY. Whenever the CONTRACT is terminated in accordance with this paragraph, CONTRACTOR shall be entitled to payment for actual work performed in compliance with Exhibit A Scope of Service and Exhibit C Budget. An equitable adjustment in the CONTRACT price for partially completed items of work will be made, but such adjustment shall not include provision for loss of anticipated profit on deleted or uncompleted work. Termination of this CONTRACT by COUNTY at any time Professional Services Contract (rev 07/2025) Page 10 during the term, whether for default or convenience, shall not constitute breach of CONTRACT by COUNTY. Termination for Reduced Funding: COUNTY may terminate this CONTRACT in whole or in part should COUNTY determine, in its sole discretion, that such termination is necessary due to a decrease in available project funding including State and/or Federal grants. Whenever the CONTRACT is terminated in accordance with this paragraph, the CONTRACTOR shall be entitled to payment for actual work performed in compliance with Exhibit A Scope of Service and Exhibit C Budget. Disputes: 1. Differences between the CONTRACTOR and COUNTY, arising under and by virtue of the AGREEMENT shall be brought to the attention of COUNTY at the earliest possible time in order that such matters may be settled or other appropriate action promptly taken. For objections that are not made in the manner specified and within the time limits stated, the records, orders, rulings, instructions, and decisions of the Administrative Officer shall be final and conclusive. 2. The CONTRACTOR shall not be entitled to additional compensation which otherwise may be payable, or to extension of time for (1) any act or failure to act by the Administrative Officer of COUNTY, or (2) the happening of any event or occurrence, unless the CONTRACTOR has given COUNTY a written Notice of Potential Claim within ten (10) days of the commencement of the act, failure, or event giving rise to the claim, and before final payment by COUNTY. The written Notice of Potential Claim shall set forth the reasons for which the CONTRACTOR believes additional compensation or extension of time is due, the nature of the cost involved, and insofar as possible, the amount of the potential claim. CONTRACTOR shall keep full and complete daily records of the work performed, labor and material used, and all costs and additional time claimed to be additional. 3. The CONTRACTOR shall not be entitled to claim any such additional compensation, or extension of time, unless within thirty (30) days of the accomplishment of the portion of the work from which the claim arose, and before final payment by COUNTY, the CONTRACTOR has given COUNTY a detailed written statement of each element of cost or other compensation requested and of all elements of additional time required, and copies of any supporting documents evidencing the amount or the extension of time claimed to be due. Arbitration: Other than claims for injunctive relief brought by a party hereto (which may be brought either in court or pursuant to this arbitration provision), and consistent with the provisions hereinabove, any claim, dispute or controversy between the parties under, arising out of, or related to this CONTRACT or otherwise, including issues of specific performance, shall be determined by arbitration in Shelton, Washington, under the applicable American Arbitration Association (AAA) rules in effect on the date hereof, as modified by this CONTRACT. There shall be one arbitrator selected by the parties within ten (10) days of the arbitration demand, or if not, by the AAA or any other group having similar credentials. Any issue about whether a claim is covered by this CONTRACT shall be determined by the arbitrator. The arbitrator shall apply substantive law and may award injunctive relief, equitable relief (including specific performance), or any other remedy available from a judge, including expenses, costs and attorney fees to the prevailing party and pre-award interest, but shall not have the power to award punitive damages. The decision of the arbitrator shall be final and binding and an order confirming the award or judgment upon the award may be entered in any court having jurisdiction. The parties agree that the decision of the arbitrator shall be the sole and exclusive remedy between them Professional Services Contract (rev 07/2025) Page 11 regarding any dispute presented or pled before the arbitrator. At the request of either party made not later than forty-five (45) days after the arbitration demand, the parties agree to submit the dispute to nonbinding mediation, which shall not delay the arbitration hearing date; provided, that either party may decline to mediate and proceed with arbitration. Any arbitration proceeding commenced to enforce or interpret this CONTRACT shall be brought within six (6) years after the initial occurrence giving rise to the claim, dispute or issue for which arbitration is commenced, regardless of the date of discovery or whether the claim, dispute or issue was continuing in nature. Claims, disputes or issues arising more than six (6) years prior to a written request or demand for arbitration issued under this Agreement are not subject to arbitration. Venue and Choice of Law: In the event that any litigation should arise concerning the construction or interpretation of any of the terms of this CONTRACT, the venue of such action of litigation shall be in the courts of the State of Washington and Mason County. Unless otherwise specified herein, this CONTRACT shall be governed by the laws of Mason County and the State of Washington. Severability: If any term or condition of this CONTRACT or the application thereof to any person(s) or circumstances is held invalid, such invalidity shall not affect other terms, conditions or applications which can be given effect without the invalid term, condition or application. To this end, the terms and conditions of this CONTRACT are declared severable. Waiver: Waiver of any breach or condition of this CONTRACT shall not be deemed a waiver of any prior or subsequent breach. No term or condition of this CONTRACT shall be held to be waived, modified or deleted except by an instrument, in writing, signed by the parties hereto. The failure of COUNTY to insist upon strict performance of any of the covenants of this CONTRACT, or to exercise any option herein conferred in any one or more instances, shall not be construed to be a waiver or relinquishment of any such, or any other covenants or contracts, but the same shall be and remain in full force and effect. Order of Precedence: A. Applicable federal, state, and county statutes, regulations, policies, and procedures B. Funding source agreement(s) including attachments C. Special Terms and Conditions D. General Terms and Conditions E. Exhibit A, Scope of Service F. Exhibit B, Insurance Requirements G. Exhibit C, Budget Entire Contract: This written CONTRACT, comprised of the writings signed or otherwise identified and attached hereto, represents the entire CONTRACT between the parties and supersedes any prior oral statements, discussions, or understandings between the parties. Professional Services Contract (rev 07/2025) Page 12 EXHIBIT A SCOPE OF SERVICE Program: Law Enforcement Co-Responder Program Program Description: Olympic Health and Recovery Services will partner with the Mason County Sheriff’s Office (MCSO) to provide co-responder services to engage with individuals experiencing behavioral health crises that do not rise to the level of need for incarceration. CONTRACTOR will respond with MCSO to identified behavioral health crisis situations and intervene to connect individuals to resources and services to mitigate future crises. Services include identification and screening of individuals with behavioral health and social service needs, referrals and connection to behavioral health treatment and social service resources, assistance in obtaining basic resources, outreach and support to individuals seen on a recurring basis, short term case management, and coordination of service delivery. A. CONTRACTOR will recruit, hire, and maintain four staff positions, two Crisis Clinicians and two Peer Specialists, with duties, functions, and qualifications as described below: a. Job Title: Crisis Clinician (BA) b. Job Title: Peer Specialists – Crisis c. All positions are maintained by Olympic Health & Recovery Services Program Expectations: A. CONTRACTOR will cultivate contacts and establish and maintain positive, effective, collaborative working relationships with Mason County Sheriff’s Office personnel, other law enforcement agencies, emergency medical response agencies, court systems, community leaders, Mason County Public Health & Human Services, federal, state, regional and local agencies, homeless shelters, area community service and faith-based groups, staff of state and local hospitals and health providers in an effort to care for and assist individuals with chronic behavioral health disorders and in need of social services. • Develop a network of working relationships with, Designated Crisis Responders (DCR), Mason County Jail, behavioral health treatment providers, emergency housing providers, and other social services providers. • Serve as a liaison with other County departments, divisions, outside agencies, and the community. Participate in systems planning, including representation on various committees. • Establish and maintain a rapport with the population served. • Provide information, consultation, and referral. • Respond to requests for information about available services for individuals who are homeless, individuals with behavioral health disorders, and those with other human and social service needs. Make referrals to appropriate service providers and coordinate service delivery. • Assist the target population served with obtaining basic resources such as shelter, food, medical services, behavioral health treatment, jobs and other social and human services as needed. • Develop and maintain a housing resource list. Professional Services Contract (rev 07/2025) Page 13 • Assist with relocations. • Provide outreach, engagement and liaison support to those people that are seen on a recurring basis which may require short term intensive case management. Facilitate services for high-need individuals across all involved systems of care. • Monitor contact behaviors and progress, provide assistance toward attaining pre- determined goals, and schedule appointments. • Promote best practices in treatment approaches, support systems, and interventions. Meet with and interview contacts, families, and other care providers to assess needs and eligibility of services. Advocate needs of contacts within and outside system; liaise between contact, caregivers, and service providers. Provide client-level and system-wide troubleshooting and advocacy. • Follow-up with identified individuals in an effort to bridge gaps between police and/or emergency medical contacts and social service providers. • Consult with other agency professionals on difficult cases. • Develop and recommend procedures for identifying and screening people with social service needs. • Establish and administer maps of camp locations for service providers and the Mason County Sheriff’s Office. • Study and analyze program participation. Prepare recommendations and a yearly report for improvement of existing and development of new programs. Review statistical data and identify future trends. Collect and prepare data for status reports and a monthly outcome summary. • Prepare memos, correspondence, records and reports related to social services activities. • Develop, recommend, plan, initiate and organize programs, policies, procedure and projects that will assist in efficiently addressing the human and social service needs of the target population served within the Mason County community. • Provide training to officers on social service resources. • Manage limited resources to maximize efficiencies and effectiveness of services provided. • Facilitate transport for person(s) in need of assistance to appropriate facilities. • May attend and testify at court hearings and other legal proceedings. • Perform related work and special projects as assigned. B. CONTRACTOR will oversee subcontracted services and will work in partnership with the Mason County Sheriff’s Office. Subcontracted services will work in coordination with law enforcement, emergency medical response agencies, court systems, community leaders, government agencies, treatment providers, housing providers, and other social service providers. C. CONTRACTOR will supply the Crisis Clinicians and Peer Specialists with all necessary equipment and software to carry out the functions of their position. This includes, but is not limited to, a computer and a phone. D. COUNTY will provide the Crisis Clinicians and Peer Specialists with a workspace and access to internet at Mason County Sheriff’s Office. E. The Crisis Clinicians and Peer Specialists must work 40 hours per week excluding holidays recognized by CONTRACTOR. Professional Services Contract (rev 07/2025) Page 14 • The Crisis Clinicians’ and Peer Specialists’ schedules will be set by CONTRACTOR with input from COUNTY. • The Crisis Clinicians and Peer Specialists should attend all CONTRACTOR staff meetings, in-services, or other critical organizational meetings. Performance/Reporting and Deliverables: The CONTRACTOR will collect data and report on the following measures on a quarterly basis. Performance measures and targets are subject to change under the authorization of the COUNTY. Co-Responder with MCSO HOW MUCH? Demographics The following demographics should be collected for every unduplicated client served for the contract year, including clients who carried over from the previous year and all new enrollments for the contract year. Reported in the 4th quarter only. • Gender Identity (Male, Female, Transgender, Other Identity, choose not to respond) • Age Group (0-14, 15-17, 18-24, 25-54, 55+ years old) • Race (White, Black or African American, Asian, American Indian or Alaska Native, Native Hawaiian or Other Pacific Islander, Multiple Races, Other, choose not to respond) • Ethnicity (Non-Hispanic/Non-Latino, Hispanic/Latino, choose not to respond) • Zip Code (98501, 98502, 98503, 98506, 98512, 98513, 98516, 98530, 98531, 98576, 98579, 98589, 98597, Transient/ Homeless, Other, choose not to respond) Number of Referrals The number of new clients referred to the program during the quarter. Clients served The number of clients who received program services each quarter, including clients who were enrolled at the start of each quarter (caseload carryover) and all new clients each quarter. Clients re- admitted to the program after a formal exit are considered new enrollments. • Receive program services: Eligible clients are contacted by program staff. • Eligibility: Individuals have been referred by TCSO or other partners as having behavioral health and or social service needs. • Target: 25 in-person outreaches per week HOW WELL? Referred to Other Services The number of clients who were referred to other services (e.g., Law Enforcement Assisted Diversion, housing, behavioral health assessment or treatment, case management or other services). Professional Services Contract (rev 07/2025) Page 15 EXHIBIT B INSURANCE REQUIREMENTS Prior to the beginning of and throughout the duration of the Work, CONTRACTOR will maintain insurance in conformance with the requirements set forth below. CONTRACTOR will use existing coverage to comply with these requirements. If that existing coverage does not meet the requirements set forth here, it will be amended to do so. CONTRACTOR acknowledges that the insurance coverage and policy limits set forth in this section constitute the minimum amount of coverage required. Any insurance proceeds in excess of the limits and coverage required in this agreement and which is applicable to a given loss, will be available to COUNTY. A. MINIMUM Insurance Requirements: 1. Commercial General Liability Insurance using Insurance Services Office “Commercial General Liability” policy form CG 00 01, with an edition date prior to 2004, or the exact equivalent. Coverage for an additional insured shall not be limited to its vicarious liability. Defense costs must be paid in addition to limits. Limits shall be no less than $1,000,000 per occurrence for all covered losses and no less than $2,000,000 general aggregate, for bodily injury, personal injury, property damage, and products/completed operations, including without limitation, blanket contractual liability. 2. Workers’ Compensation on a state-approved policy form providing statutory benefits as required by law with employer’s liability limits for CONTRACTOR's, no less than $1,000,000 per accident for all covered losses. 3. Business Auto Coverage on ISO Business Auto Coverage form CA 00 01 including owned, non-owned and hired autos, or the exact equivalent. Limits shall be no less than $1,000,000 per accident, combined single limit. If CONTRACTOR owns no vehicles, this requirement may be satisfied by a non-owned auto endorsement to the general liability policy described above. If CONTRACTOR or CONTRACTOR’s employees will use personal autos in any way on this project, CONTRACTOR shall obtain evidence of personal auto liability coverage for each such person. 4. Professional liability (errors & omissions) insurance. Consultant shall maintain professional liability insurance that covers the Services to be performed in connection with this Agreement, in the minimum amount of $1,000,000 per claim and in the aggregate. Any policy inception date, continuity date, or retroactive date must be before the effective date of this agreement and Consultant agrees to maintain continuous coverage through a period no less than three years after completion of the services required by this agreement. Coverage shall include acts, errors, or omissions arising from professional services, including housing placement, case management, compliance reporting, and administration of grant funds. 5. Cyber Liability Coverage. CONTRACTOR shall maintain cyber liability insurance with limits of not less than $1,000,000 per claim and $2,000,000 aggregate. Such coverage shall include privacy liability, network security, breach response, notification, credit monitoring, Professional Services Contract (rev 07/2025) Page 16 regulatory defense, and system restoration expenses related to the use and access of HMIS and other client data. 6. Excess or Umbrella Liability Insurance (Over Primary) if used to meet limit requirements, shall provide coverage at least as broad as specified for the underlying coverages. Such policy or policies shall include as insureds those covered by the underlying policies, including additional insureds. Coverage shall be “pay on behalf”, with defense costs payable in addition to policy limits. There shall be no cross-liability exclusion precluding coverage for claims or suits by one insured against another. Coverage shall be applicable to County for injury to employees of Contractor, subcontractors or others involved in the Work. The scope of coverage provided is subject to approval of County following receipt of proof of insurance as required herein. B. Certificate of Insurance: A Certificate of Insurance naming COUNTY as the Certificate Holder must be provided to COUNTY within five (5) days of CONTRACT execution. C. Basic Stipulations: 1. CONTRACTOR agrees to endorse third party liability coverage required herein to include as additional insureds COUNTY, its officials, employees and agents, using ISO endorsement CG 20 10 with an edition date prior to 2004. CONTRACTOR also agrees to require all contractors, subcontractors, and anyone else involved in this CONTRACT on behalf of the CONTRACTOR (hereinafter “indemnifying parties”) to comply with these provisions. 2. CONTRACTOR agrees to waive rights of recovery against COUNTY regardless of the applicability of any insurance proceeds, and to require all indemnifying parties to do likewise. 3. All insurance coverage maintained or procured by CONTRACTOR or required of others by CONTRACTOR pursuant to this CONTRACT shall be endorsed to delete the subrogation condition as to COUNTY, or must specifically allow the named insured to waive subrogation prior to a loss. 4. All coverage types and limits required are subject to approval, modification and additional requirements by COUNTY. CONTRACTOR shall not make any reductions in scope or limits of coverage that may affect COUNTY’s protection without COUNTY’s prior written consent. 5. CONTRACTOR agrees to provide evidence of the insurance required herein, satisfactory to COUNTY, consisting of: a) certificate(s) of insurance evidencing all of the coverages required and, b) an additional insured endorsement to CONTRACTOR’s general liability policy using Insurance Services Office form CG 20 10 with an edition date prior to 2004. CONTRACTOR agrees, upon request by COUNTY to provide complete, certified copies of any policies required within 10 days of such request. COUNTY has the right, but not the duty, to obtain any insurance it deems necessary to protect its interests. Any premium so Professional Services Contract (rev 07/2025) Page 17 paid by COUNTY shall be charged to and promptly paid by CONTRACTOR or deducted from sums due CONTRACTOR. Any actual or alleged failure on the part of COUNTY or any other additional insured under these requirements to obtain proof of insurance required under this CONTRACT in no way waives any right or remedy of COUNTY or any additional insured, in this or in any other regard. 6. It is acknowledged by the parties of this CONTRACT that all insurance coverage required to be provided by CONTRACTOR or indemnifying party, is intended to apply first and on a primary non-contributing basis in relation to any other insurance or self-insurance available to COUNTY. 7. CONTRACTOR agrees not to self-insure or to use any self-insured retentions on any portion of the insurance required herein and further agrees that it will not allow any indemnifying party to self- insure its obligations to COUNTY. If CONTRACTOR’s existing coverage includes a self-insured retention, the self-insured retention must be declared to the COUNTY. The COUNTY may review options with CONTRACTOR, which may include reduction or elimination of the self-insured retention, substitution of other coverage, or other solutions. 8. CONTRACTOR will renew the required coverage annually as long as COUNTY, or its employees or agents face an exposure from operations of any type pursuant to this CONTRACT. This obligation applies whether or not the CONTRACT is canceled or terminated for any reason. Termination of this obligation is not effective until COUNTY executes a written statement to that effect. 9. The limits of insurance as described above shall be considered as minimum requirements. Should any coverage carried by CONTRACTOR or a subcontractor of any tier maintain insurance with limits of liability that exceed the required limits or coverage that is broader than as outlined above, those higher limits and broader coverage shall be deemed to apply for the benefit of any person or organization included as an additional insured and those limits shall become the required minimum limits of insurance in all Paragraphs and Sections of this CONTRACT. 10. None of the policies required herein shall be in compliance with these requirements if they include any limiting endorsement that has not been first submitted to COUNTY and approved of in writing. 11. The requirements in this Exhibit supersede all other sections and provisions of this CONTRACT to the extent that any other section or provision conflicts with or impairs the provisions of this Exhibit. 12. Unless otherwise approved by COUNTY, insurance provided pursuant to these requirements shall be by insurers authorized to do business in Washington and with a minimum A.M. Best rating of A-:VII. Professional Services Contract (rev 07/2025) Page 18 13. All insurance coverage and limits provided by CONTRACTOR and available or applicable to this agreement are intended to apply to the full extent of the policies. Nothing contained in this CONTRACT limits the application of such insurance coverage. 14. CONTRACTOR agrees to require insurers, to provide notice to COUNTY thirty (30) days prior to cancellation of such liability coverage or of any material alteration or non-renewal of any such coverage, other than for non-payment of premium. CONTRACTOR shall assure that this provision also applies to any subcontractors, joint ventures or any other party engaged by or on behalf of contractor in relation to this agreement. Certificate(s) are to reflect that the issuer will provide thirty (30) days’ notice to COUNTY of any cancellation of coverage. 15. COUNTY reserves the right at any time during the term of the CONTRACT to change the amounts and types of insurance required by giving the CONTRACTOR ninety (90) days advance written notice of such change. If such change results in substantial additional cost to the CONTRACTOR, the COUNTY and CONTRACTOR may renegotiate CONTRACTOR’s compensation. 16. Requirements of specific coverage features are not intended as limitation on other requirements or as waiver of any coverage normally provided by any given policy. Specific reference to a coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be all-inclusive. 17. CONTRACTOR agrees to provide immediate notice to COUNTY of any claim or loss against CONTRACTOR arising out of the work performed under this agreement. COUNTY assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve COUNTY. Professional Services Contract (rev 07/2025) Page 19 EXHIBIT C BUDGET Submit monthly invoices electronically to Monte Arnold (marnold@masoncountywa.gov) by the 15th of each month for reimbursement of allowable costs. Budget Category Amount Staff Wages & Benefits $171,275 Direct Service Supports $17,127 Administration $18,840 Maximum Contract Total $207,243 Payment: In the event State, Federal, or local funding changes, the COUNTY reserves the right to amend the payment terms and the amount awarded in this contract. Approved invoices will be disbursed according to the vendor payment schedule of the County Auditor’s Office. Refer to the Billing Procedures and Payment clause of this contract for additional information. All COUNTY-provided templates must be used and not modified without the county's written permission. The COUNTY can change the reporting requirements by notifying the CONTRACTOR. Payment will be considered timely within 30 days of receipt of invoice. Mason County Agenda Request Form To: Board of Mason County Commissioners Item No. From: Melissa Casey Ext: 404 Department: Public Health Briefing: ☒ Action Agenda: ☒ Public Hearing: ☐ Special Meeting: ☐ Briefing Date(s): 3/2/26 Agenda Date(s): 3/17/26 Internal Review: ☐ Finance ☐ Human Resources ☒ Legal ☐ IT ☒ Risk ☐ Other (Please ensure proper internal review channels have been followed, this is the responsibility of the requesting Department) Item: Treatment Sales Tax Contract Renewal – Olympic Health & Recovery Services Jail Peer (MOUD/Re-entry) Background/Executive Summary: Olympic Health & Recovery Services provides recovery support services in coordination with the current MOUD (medications for opioid use disorder) program for inmates in custody at the Mason County Jail, as well as support in release planning/re-entry of inmates with substance use challenges. This program has been funded by Treatment Sales Tax funds since 2020. The Housing & Behavioral Health Advisory Board has prioritized the sustainability of this program in 2026. Associated Costs/Budget Impact (amount, funding source, budget amendment, etc.): $50,971 funded by Treatment Sales Tax Public Outreach: Followed contract extension/renewal process outlined in Treatment Sales Tax Policies & Procedures and funding prioritization outlined in the Behavioral Health Advisory Board’s 2025 Annual Report; reviewed and recommended for renewal by Housing and Behavioral Health Advisory Board Requested Action: Move contract to 3/17/26 action agenda for approval Attachment(s): OHRS Jail Peer 2026 Contract Professional Services Contract (rev 07/2025) Page 2 Special Terms and Conditions CONTRACTOR agrees to the following: The award of funds does not guarantee that the CONTRACTOR will receive funding if special conditions are not met. The following documents are requirements and must be received within 30 days of the date of execution for the CONTRACTOR to submit an invoice and receive funding. If the agency has provided these documents under a previous contract, only updated documents need to be provided. For tracking purposes, please notify COUNTY on each item stating “no updates” if this is the case. 1. CONTRACT REQUIREMENTS to receive funding: a. Vendor Payment Form b. Certificate of Insurance (see Exhibit B Insurance Requirements) Funding Source: Treatment Sales Tax (RCW 82.14.460) General Terms and Conditions Scope of Service: CONTRACTOR agrees to provide COUNTY the services and any materials as set forth as identified in “Exhibit A Scope of Service,” during the CONTRACT period. In the event that CONTRACTOR expends the total award specified in “Exhibit C Budget” before the end of the CONTRACT duration, CONTRACTOR remains liable to provide COUNTY the services as identified in “Exhibit A Scope of Service.” No material, labor or facilities will be furnished by COUNTY, unless otherwise provided for in the CONTRACT. Term: Services provided by CONTRACTOR prior to or after the term of this CONTRACT shall be performed at the expense of CONTRACTOR and are not compensable under this CONTRACT unless both parties hereto agree to such provision in writing. The term of this CONTRACT may be extended by mutual consent of the parties, provided, however, that the CONTRACT is in writing and signed by both parties. Amendments and Extension: This CONTRACT may be amended by mutual agreement of the parties. Such an amendment shall not be binding unless they are in writing and signed by personnel authorized to bind each of the parties. The duration of this CONTRACT may be extended by mutual written consent of the parties, for a period of up to one year, and for a total of no longer than three years. Independent Contractor: The CONTRACTOR shall furnish CONTRACTOR's services as an independent contractor, and nothing herein contained shall be construed to create a relationship of employer-employee. All payments made hereunder and all services performed shall be made and performed pursuant to this CONTRACT by the CONTRACTOR as an independent contractor. CONTRACTOR acknowledges that the entire compensation for this CONTRACT is specified in Exhibit C Budget and the CONTRACTOR is not entitled to any benefits including, but not limited to: vacation pay, holiday pay, sick leave pay, medical, dental, or other insurance benefits, or any Professional Services Contract (rev 07/2025) Page 3 other rights or privileges afforded to employees of COUNTY. The CONTRACTOR represents that he/she/it maintains a separate place of business, serves clients other than COUNTY, will report all income and expense accrued under this CONTRACT to the Internal Revenue Service, and has a tax account with the State of Washington Department of Revenue for payment of all sales and use and Business and Occupation taxes collected by the State of Washington. CONTRACTOR will defend, indemnify and hold harmless COUNTY, its officers, agents or employees from any loss or expense, including, but not limited to, settlements, judgments, setoffs, attorneys' fees or costs incurred by reason of claims or demands because of breach of the provisions of this paragraph. Taxes: CONTRACTOR understands and acknowledges that COUNTY will not withhold Federal or State income taxes. Where required by State or Federal law, the CONTRACTOR authorizes COUNTY to withhold for any taxes other than income taxes (i.e., Medicare). All compensation received by the CONTRACTOR will be reported to the Internal Revenue Service at the end of the calendar year in accordance with the applicable IRS regulations. It is the responsibility of the CONTRACTOR to make the necessary estimated tax payments throughout the year, if any, and the CONTRACTOR is solely liable for any tax obligation arising from the CONTRACTOR's performance of this CONTRACT. The CONTRACTOR hereby agrees to indemnify COUNTY against any demand to pay taxes arising from the CONTRACTOR's failure to pay taxes on compensation earned pursuant to this CONTRACT. COUNTY will pay sales and use taxes imposed on goods or services acquired hereunder as required by law. The CONTRACTOR must pay all other taxes, including, but not limited to, Business and Occupation Tax, taxes based on the CONTRACTOR's gross or net income, or personal property to which COUNTY does not hold title. COUNTY is exempt from Federal Excise Tax. No Guarantee of Employment: The performance of all or part of this CONTRACT by the CONTRACTOR shall not operate to vest any employment rights whatsoever and shall not be deemed to guarantee any employment of CONTRACTOR or any employee of CONTRACTOR or any sub-contractor or any employee of any sub-contractor by COUNTY at the present time or in the future. Accounting and Payment for CONTRACTOR Services: Payment to the CONTRACTOR for services rendered under this CONTRACT shall be as set forth in “Exhibit C Budget.” Where Exhibit C requires payments by the COUNTY, payment shall be based upon written claims supported, unless otherwise provided in Exhibit C, by documentation of units of work actually performed and amounts earned, including, where appropriate, the actual number of days worked each month, total number of hours for the month, and the total dollar payment requested, so as to comply with municipal auditing requirements. Acceptable invoices will be processed within 30 days of receipt. Unless specifically stated in Exhibit C or approved in writing in advance by the official executing this CONTRACT for COUNTY or his or her designee (hereinafter referred to as the "Administrative Officer"), COUNTY will not reimburse the CONTRACTOR for any costs or expenses incurred by the CONTRACTOR in the performance of this CONTRACT. Where required, COUNTY shall, upon receipt of appropriate documentation, compensate the CONTRACTOR, no more often than monthly, in accordance with COUNTY’s customary procedures, pursuant to the fee schedule set forth in Exhibit C. Professional Services Contract (rev 07/2025) Page 4 Withholding Payment: In the event the CONTRACTOR has failed to perform any obligation under this CONTRACT within the times set forth in this CONTRACT, then COUNTY may, upon written notice, withhold from amounts otherwise due and payable to CONTRACTOR, without penalty, until such failure to perform is cured or otherwise adjudicated. Withholding under this clause shall not be deemed a breach entitling CONTRACTOR to termination or damages, provided that COUNTY promptly gives notice in writing to the CONTRACTOR of the nature of the default or failure to perform, and in no case more than ten (10) days after it determines to withhold amounts otherwise due. A determination of the Administrative Officer set forth in a notice to the CONTRACTOR of the action required and/or the amount required to cure any alleged failure to perform shall be deemed conclusive, except to the extent that the CONTRACTOR acts within the times and in strict accord with the provisions of the Disputes clause of this CONTRACT. COUNTY may act in accordance with any determination of the Administrative Officer which has become conclusive under this clause, without prejudice to any other remedy under the CONTRACT, to take all or any of the following actions: (1) cure any failure or default, (2) to pay any amount so required to be paid and to charge the same to the account of the CONTRACTOR, (3) to set off any amount so paid or incurred from amounts due or to become due the CONTRACTOR. In the event the CONTRACTOR obtains relief upon a claim under the Disputes clause, no penalty or damages shall accrue to CONTRACTOR by reason of good faith withholding by COUNTY under this clause. Billing Procedures and Payment: The funding awarded may only be used for eligible activities and expenses. COUNTY will pay CONTRACTOR upon acceptance of services provided and receipt of properly completed invoices, which shall be submitted to the COUNTY representative not more often than monthly. Exceptions to the single billing per month (or quarterly) can be made by the COUNTY on a case-by-case basis. The CONTRACTOR shall only be paid as a reimbursement of allowable costs incurred during each invoice period, according to the terms provided in Exhibit A, if the CONTRACTOR performs the services and submits all reporting to a satisfactory level. The COUNTY may, in its sole discretion, withhold payments claimed by the CONTRACTOR for services rendered if the CONTRACTOR fails to satisfactorily comply with any term or condition of this CONTRACT. No payments in advance or in anticipation of services or supplies to be provided under this CONTRACT shall be made by the COUNTY. No payment shall be made for any work performed by the CONTRACTOR, except for work identified and set forth in this CONTRACT. Unless otherwise provided for in this CONTRACT or any exhibits hereto, the CONTRACTOR will not be paid for any billings or invoices presented for costs incurred prior to the contract start date or after December 31, 2026. The CONTRACTOR is responsible for any audit exceptions or disallowable costs incurred by its own organization or that of its subcontractors. Fraud and Other Loss Reporting: CONTRACTOR shall report in writing all known or suspected fraud or other loss of any funds or other property furnished under this CONTRACT immediately or as soon as practicable. All cases reported to law enforcement must be tracked and follow the fraud guidance in the guidelines. Labor Standards: CONTRACTOR agrees to comply with all applicable state and federal requirements, including but not limited to those pertaining to payment of wages and working conditions, in accordance with RCW 39.12.040, the Prevailing Wage Act; the Americans with Disabilities Act of 1990; the Davis-Bacon Act; and the Contract Work Hours and Safety Standards Act providing for weekly Professional Services Contract (rev 07/2025) Page 5 payment of prevailing wages, minimum overtime pay, and providing that no laborer or mechanic shall be required to work in surroundings or under conditions which are unsanitary, hazardous, or dangerous to health and safety as determined by regulations promulgated by the Federal Secretary of Labor and/or the State of Washington. Assignment and Subcontracting: The performance of all activities contemplated by this CONTRACT shall be accomplished by CONTRACTOR. No portion of this CONTRACT may be assigned or subcontracted to any other individual, firm or entity without the express and prior written approval of COUNTY. If subcontracting is approved, the CONTRACTOR is responsible to COUNTY should the subcontractor fail to comply with any applicable term or condition of this contract. CONTRACTOR shall audit and monitor the activities of the subcontractor during the contract term to assure fiscal conditions and performance metrics are met. COUNTY will be included on any audit or monitoring activities and reports. Conflict of Interest: If at any time prior to commencement of, or during the term of this CONTRACT, CONTRACTOR or any of its employees involved in the performance of this CONTRACT shall have or develop an interest in the subject matter of this CONTRACT that is potentially in conflict with the COUNTY’s interest, then CONTRACTOR shall immediately notify COUNTY of the same. The notification of COUNTY shall be made with sufficient specificity to enable COUNTY to make an informed judgment as to whether or not COUNTY’s interest may be compromised in any manner by the existence of the conflict, actual or potential. Thereafter, COUNTY may require CONTRACTOR to take reasonable steps to remove the conflict of interest. COUNTY may also terminate this CONTRACT according to the provisions herein for termination. Non-Discrimination in Employment: COUNTY’s policy is to provide equal opportunity in all terms, conditions and privileges of employment for all qualified applicants and employees without regard to race, color, creed, religion, national origin, sex, sexual orientation, age, marital status, disability, or veteran status. CONTRACTOR shall comply with all laws prohibiting discrimination against any employee or applicant for employment on the grounds of race, color, creed, religion, national origin, sex, sexual orientation, age, marital status, disability, or veteran status, except where such constitutes a bona fide occupational qualification. Furthermore, in those cases in which CONTRACTOR is governed by such laws, CONTRACTOR shall take affirmative action to insure that applicants are employed, and treated during employment, without regard to their race, color, creed, religion, national origin, sex, age, marital status, sexual orientation, disability, or veteran status, except where such constitutes a bona fide occupational qualification. Such action shall include, but not be limited to: advertising, hiring, promotions, layoffs or terminations, rate of pay or other forms of compensation benefits, selection for training including apprenticeship, and participation in recreational and educational activities. In all solicitations or advertisements for employees placed by them or on their behalf, CONTRACTOR shall state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex or national origin. The foregoing provisions shall also be binding upon any sub-contractor, provided that the foregoing provision shall not apply to contracts or sub-contractors for standard commercial supplies or raw materials, or to sole proprietorships with no employees. Non-Discrimination in Client Services: Professional Services Contract (rev 07/2025) Page 6 CONTRACTOR shall not discriminate on the grounds of race, color, creed, religion, national origin, sex, age, marital status, sexual orientation, disability, or veteran status; or deny an individual or business any service or benefits under this CONTRACT; or subject an individual or business to segregation or separate treatment in any manner related to his/her/its receipt any service or services or other benefits provided under this CONTRACT; or deny an individual or business an opportunity to participate in any program provided by this CONTRACT. Waiver of Noncompetition: CONTRACTOR irrevocably waives any existing rights which it may have, by contract or otherwise, to require another person or corporation to refrain from submitting a proposal to or performing work or providing supplies to COUNTY, and CONTRACTOR further promises that it will not in the future, directly or indirectly, induce or solicit any person or corporation to refrain from submitting a bid or proposal to or from performing work or providing supplies to COUNTY. Debarment Certification: The CONTRACTOR, by signature to this contract, certifies that the CONTRACTOR is not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participating in this contract by any Federal department or agency. Work Product: CONTRACTOR will provide COUNTY with all work product including; plans, data reports, prior to the release of the final payment for services. Patent/Copyright Infringement: CONTRACTOR will defend and indemnify COUNTY from any claimed action, cause or demand brought against COUNTY, to the extent such action is based on the claim that information supplied by the CONTRACTOR infringes any patent or copyright. CONTRACTOR will pay those costs and damages attributable to any such claims that are finally awarded against COUNTY in any action. Such defense and payments are conditioned upon the following: A. CONTRACTOR shall be notified promptly in writing by COUNTY of any notice of such claim. B. CONTRACTOR shall have the right, hereunder, at its option and expense, to obtain for COUNTY the right to continue using the information, in the event such claim of infringement, is made, provided no reduction in performance or loss results to COUNTY. Confidentiality: CONTRACTOR, its employees, sub-contractors, and their employees shall maintain the confidentiality of all information provided by COUNTY or acquired by CONTRACTOR in performance of this CONTRACT, except upon the prior written consent of COUNTY or an order entered by a court after having acquired jurisdiction over COUNTY. CONTRACTOR shall immediately give to COUNTY notice of any judicial proceeding seeking disclosure of such information. CONTRACTOR shall indemnify and hold harmless COUNTY, its officials, agents or employees from all loss or expense, including, but not limited to, settlements, judgments, setoffs, attorneys' fees and costs resulting from CONTRACTOR's breach of this provision. Right to Review: This CONTRACT is subject to review by any Federal, State or COUNTY auditor. COUNTY or its designee shall have the right to review and monitor the financial and service components of this program by whatever means are deemed expedient by the Administrative Officer or by COUNTY's Auditor’s Office. Such review may occur with or without notice and may include, but is not limited to, on-site inspection by COUNTY agents or employees, inspection of all records or other materials which COUNTY deems pertinent to the CONTRACT and its performance, and Professional Services Contract (rev 07/2025) Page 7 any and all communications with or evaluations by service recipients under this CONTRACT. CONTRACTOR shall preserve and maintain all financial records and records relating to the performance of work under this CONTRACT for six (6) years after CONTRACT termination, and shall make them available for such review, within Mason County, State of Washington, upon request. CONTRACTOR also agrees to notify the Administrative Officer in advance of any inspections, audits, or program review by any individual, agency, or governmental unit whose purpose is to review the services provided within the terms of this CONTRACT. If no advance notice is given to CONTRACTOR, then CONTRACTOR agrees to notify the Administrative Officer as soon as it is practical. Records Maintenance: CONTRACTOR agrees to keep records in an easily read form sufficient to account for all receipts and expenditures of contract funds. These records, as well as supporting documentation, will be archived by the CONTRACTOR’S office for at least six (6) years after the end of the contract. CONTRACTOR agrees to make such books, records, and supporting documentation available to the COUNTY for inspection when requested. Reporting and Other Contract Requirements: CONTRACTOR agrees to submit program and expense reports, as well as perform all other requirements outlined in “Exhibit A Scope of Service,” on or before the dates indicated therein. The COUNTY reserves the right to aggregate, disaggregate, analyze, reproduce, and/or disseminate the data provided in program reports, financial activity reports, or any other reports submitted to the COUNTY with respect to the program. Insurance Requirements: At a minimum, CONTRACTOR shall provide insurance that meets or exceeds the requirements detailed in "Exhibit B Insurance Requirements." Insurance as a Condition of Payment: Payments due to CONTRACTOR under this CONTRACT are expressly conditioned upon the CONTRACTOR’s strict compliance with all insurance requirements under this CONTRACT. Payment to CONTRACTOR shall be suspended in the event of non-compliance. Upon receipt of evidence of full compliance, payments not otherwise subject to withholding or set-off will be released to CONTRACTOR. Industrial Insurance Waiver: With respect to the performance of this CONTRACT and as to claims against COUNTY, its officers, agents and employees, CONTRACTOR expressly waives its immunity under Title 51 of the Revised Code of Washington, the Industrial Insurance Act, for injuries to its employees and agrees that the obligations to indemnify, defend and hold harmless provided in this CONTRACT extend to any claim brought by or on behalf of any employee of CONTRACTOR. This waiver is mutually negotiated by the parties to this CONTRACT. CONTRACTOR Commitments, Warranties and Representations: Any written commitment received from CONTRACTOR concerning this CONTRACT shall be binding upon CONTRACTOR, unless otherwise specifically provided herein with reference to this paragraph. Failure of CONTRACTOR to fulfill such a commitment shall render CONTRACTOR liable for damages to COUNTY. A commitment includes, but is not limited to, any representation made prior to execution of this CONTRACT, whether or not incorporated elsewhere herein by reference, as to performance of services or equipment, prices or options for future acquisition to remain in effect for a fixed period, or warranties. Professional Services Contract (rev 07/2025) Page 8 Defense and Indemnity Contract: Indemnification by CONTRACTOR. To the fullest extent permitted by law, CONTRACTOR agrees to indemnify, defend and hold COUNTY and its departments, elected and appointed officials, employees, agents and volunteers, harmless from and against any and all claims, damages, losses and expenses, including but not limited to court costs, attorney's fees and alternative dispute resolution costs, for any personal injury, for any bodily injury, sickness, disease or death and for any damage to or destruction of any property (including the loss of use resulting there from) which 1) are caused in whole or in part by any act or omission, negligent or otherwise, of the CONTRACTOR, its employees, agents or volunteers or CONTRACTOR's subcontractors and their employees, agents or volunteers; or 2) are directly or indirectly arising out of, resulting from, or in connection with performance of this CONTRACT; or 3) are based upon CONTRACTOR’s or its subcontractors’ use of, presence upon or proximity to the property of COUNTY. This indemnification obligation of CONTRACTOR shall not apply in the limited circumstance where the claim, damage, loss or expense is caused by the sole negligence of COUNTY. This indemnification obligation of the CONTRACTOR shall not be limited in any way by the Washington State Industrial Insurance Act, RCW Title 51, or by application of any other workmen's compensation act, disability benefit act or other employee benefit act, and the CONTRACTOR hereby expressly waives any immunity afforded by such acts. The foregoing indemnification obligations of the CONTRACTOR are a material inducement to COUNTY to enter into this CONTRACT, are reflected in CONTRACTOR’s compensation, and have been mutually negotiated by the parties. Participation by County – No Waiver. COUNTY reserves the right, but not the obligation, to participate in the defense of any claim, damages, losses or expenses and such participation shall not constitute a waiver of CONTRACTOR’s indemnity obligations under this CONTRACT. Survival of CONTRACTOR’s Indemnity Obligations. CONTRACTOR agrees all CONTRACTOR’s indemnity obligations shall survive the completion, expiration or termination of this CONTRACT. Indemnity by Subcontractors. In the event the CONTRACTOR enters into subcontracts to the extent allowed under this CONTRACT, CONTRACTOR's subcontractors shall indemnify COUNTY on a basis equal to or exceeding CONTRACTOR’s indemnity obligations to COUNTY. Compliance with Applicable Laws, Rules and Regulations: This CONTRACT shall be subject to all laws, rules, and regulations of the United States of America, the State of Washington, political subdivisions of the State of Washington and Mason County. CONTRACTOR also agrees to comply with applicable Federal, State, County or municipal standards for licensing, certification and operation of facilities and programs, and accreditation and licensing of individuals. Administration of Contract: COUNTY hereby appoints, and CONTRACTOR hereby accepts, the Mason County Public Health and Human Services Director and his or her designee, as COUNTY’s representative, hereinafter referred to as the Administrative Officer, for the purposes of administering the provisions of this CONTRACT, including COUNTY’s right to receive and act on all reports and documents, and any auditing performed by the COUNTY related to this CONTRACT. The Administrative Officer for purposes of this CONTRACT is: Melissa Casey, Community Health Manager Professional Services Contract (rev 07/2025) Page 9 Mason County Public Health & Human Services 415 N. 6th Street Phone: 360-427-9670 Ext. 404 Fax: 360-427-7787 E-mail: mcasey@masoncountywa.gov Financial Contact: Casey Bingham, Finance Manager Mason County Public Health & Human Services 415 N. 6th Street Phone: 360-427-9670 Ext. 562 Fax: 360-427-7787 E-mail: caseyb@masoncountywa.gov Notice: Except as set forth elsewhere in the CONTRACT, for all purposes under this CONTRACT except service of process, notice shall be given by CONTRACTOR to COUNTY’s Administrative Officer under this CONTRACT. Notices and other communication may be conducted via e-mail, U.S. mail, fax, hand-delivery or other generally accepted manner including delivery services. Modifications: Either party may request changes in the CONTRACT. Any and all agreed modifications, to be valid and binding upon either party, shall be in writing and signed by both of the parties. Termination for Default: If CONTRACTOR defaults by failing to perform any of the obligations of the CONTRACT or becomes insolvent or is declared bankrupt or commits any act of bankruptcy or insolvency or makes an assignment for the benefit of creditors, COUNTY may, by depositing written notice to CONTRACTOR in the U.S. mail, terminate the CONTRACT, and at COUNTY’s option, obtain performance of the work elsewhere. If the CONTRACT is terminated for default, CONTRACTOR shall not be entitled to receive any further payments under the CONTRACT until all work called for has been fully performed. Any extra cost or damage to COUNTY resulting from such default(s) shall be deducted from any money due or coming due to CONTRACTOR. CONTRACTOR shall bear any extra expenses incurred by COUNTY in completing the work, including all increased costs for completing the work, and all damage sustained, or which may be sustained by COUNTY by reason of such default. If a notice of termination for default has been issued and it is later determined for any reason that CONTRACTOR was not in default, the rights and obligations of the parties shall be the same as if the notice of termination had been issued pursuant to the Termination for Public Convenience paragraph hereof. Termination for Public Convenience: COUNTY may terminate this CONTRACT in whole or in part whenever COUNTY determines, in its sole discretion, that such termination is in the interests of COUNTY. Whenever the CONTRACT is terminated in accordance with this paragraph, CONTRACTOR shall be entitled to payment for actual work performed in compliance with Exhibit A Scope of Service and Exhibit C Budget. An equitable adjustment in the CONTRACT price for partially completed items of work will be made, but such adjustment shall not include provision for loss of anticipated profit on deleted or uncompleted work. Termination of this CONTRACT by COUNTY at any time Professional Services Contract (rev 07/2025) Page 10 during the term, whether for default or convenience, shall not constitute breach of CONTRACT by COUNTY. Termination for Reduced Funding: COUNTY may terminate this CONTRACT in whole or in part should COUNTY determine, in its sole discretion, that such termination is necessary due to a decrease in available project funding including State and/or Federal grants. Whenever the CONTRACT is terminated in accordance with this paragraph, the CONTRACTOR shall be entitled to payment for actual work performed in compliance with Exhibit A Scope of Service and Exhibit C Budget. Disputes: 1. Differences between the CONTRACTOR and COUNTY, arising under and by virtue of the AGREEMENT shall be brought to the attention of COUNTY at the earliest possible time in order that such matters may be settled or other appropriate action promptly taken. For objections that are not made in the manner specified and within the time limits stated, the records, orders, rulings, instructions, and decisions of the Administrative Officer shall be final and conclusive. 2. The CONTRACTOR shall not be entitled to additional compensation which otherwise may be payable, or to extension of time for (1) any act or failure to act by the Administrative Officer of COUNTY, or (2) the happening of any event or occurrence, unless the CONTRACTOR has given COUNTY a written Notice of Potential Claim within ten (10) days of the commencement of the act, failure, or event giving rise to the claim, and before final payment by COUNTY. The written Notice of Potential Claim shall set forth the reasons for which the CONTRACTOR believes additional compensation or extension of time is due, the nature of the cost involved, and insofar as possible, the amount of the potential claim. CONTRACTOR shall keep full and complete daily records of the work performed, labor and material used, and all costs and additional time claimed to be additional. 3. The CONTRACTOR shall not be entitled to claim any such additional compensation, or extension of time, unless within thirty (30) days of the accomplishment of the portion of the work from which the claim arose, and before final payment by COUNTY, the CONTRACTOR has given COUNTY a detailed written statement of each element of cost or other compensation requested and of all elements of additional time required, and copies of any supporting documents evidencing the amount or the extension of time claimed to be due. Arbitration: Other than claims for injunctive relief brought by a party hereto (which may be brought either in court or pursuant to this arbitration provision), and consistent with the provisions hereinabove, any claim, dispute or controversy between the parties under, arising out of, or related to this CONTRACT or otherwise, including issues of specific performance, shall be determined by arbitration in Shelton, Washington, under the applicable American Arbitration Association (AAA) rules in effect on the date hereof, as modified by this CONTRACT. There shall be one arbitrator selected by the parties within ten (10) days of the arbitration demand, or if not, by the AAA or any other group having similar credentials. Any issue about whether a claim is covered by this CONTRACT shall be determined by the arbitrator. The arbitrator shall apply substantive law and may award injunctive relief, equitable relief (including specific performance), or any other remedy available from a judge, including expenses, costs and attorney fees to the prevailing party and pre-award interest, but shall not have the power to award punitive damages. The decision of the arbitrator shall be final and binding and an order confirming the award or judgment upon the award may be entered in any court having jurisdiction. The parties agree that the decision of the arbitrator shall be the sole and exclusive remedy between them Professional Services Contract (rev 07/2025) Page 11 regarding any dispute presented or pled before the arbitrator. At the request of either party made not later than forty-five (45) days after the arbitration demand, the parties agree to submit the dispute to nonbinding mediation, which shall not delay the arbitration hearing date; provided, that either party may decline to mediate and proceed with arbitration. Any arbitration proceeding commenced to enforce or interpret this CONTRACT shall be brought within six (6) years after the initial occurrence giving rise to the claim, dispute or issue for which arbitration is commenced, regardless of the date of discovery or whether the claim, dispute or issue was continuing in nature. Claims, disputes or issues arising more than six (6) years prior to a written request or demand for arbitration issued under this Agreement are not subject to arbitration. Venue and Choice of Law: In the event that any litigation should arise concerning the construction or interpretation of any of the terms of this CONTRACT, the venue of such action of litigation shall be in the courts of the State of Washington and Mason County. Unless otherwise specified herein, this CONTRACT shall be governed by the laws of Mason County and the State of Washington. Severability: If any term or condition of this CONTRACT or the application thereof to any person(s) or circumstances is held invalid, such invalidity shall not affect other terms, conditions or applications which can be given effect without the invalid term, condition or application. To this end, the terms and conditions of this CONTRACT are declared severable. Waiver: Waiver of any breach or condition of this CONTRACT shall not be deemed a waiver of any prior or subsequent breach. No term or condition of this CONTRACT shall be held to be waived, modified or deleted except by an instrument, in writing, signed by the parties hereto. The failure of COUNTY to insist upon strict performance of any of the covenants of this CONTRACT, or to exercise any option herein conferred in any one or more instances, shall not be construed to be a waiver or relinquishment of any such, or any other covenants or contracts, but the same shall be and remain in full force and effect. Order of Precedence: A. Applicable federal, state, and county statutes, regulations, policies, and procedures B. Funding source agreement(s) including attachments C. Special Terms and Conditions D. General Terms and Conditions E. Exhibit A, Scope of Service F. Exhibit B, Insurance Requirements G. Exhibit C, Budget Entire Contract: This written CONTRACT, comprised of the writings signed or otherwise identified and attached hereto, represents the entire CONTRACT between the parties and supersedes any prior oral statements, discussions, or understandings between the parties. Professional Services Contract (rev 07/2025) Page 12 EXHIBIT A SCOPE OF SERVICE Program: Mason County Jail Peer Support Program (MOUD/MAT, Re-entry) Program Description: Provide recovery support services in coordination with the current MOUD (medications for opioid use disorder) program for inmates in custody at the Mason County Jail, as well as support in release planning/re-entry of inmates with substance use challenges. A 0.5 FTE WA State Certified Peer Counselor (CPC), with clearance to work independently in the Mason County Jail, serves as Peer Specialist to provide harm reduction support for all inmates interested in or receiving MOUD as well as providing general re-entry support services for individuals with substance use challenges. The position will work closely with jail staff, medical staff, the mental health provider, and Mason County Public Health & Human Services to provide and coordinate appropriate and supportive services to all those needing support for substance use challenges as well as general re-entry needs. Program Expectations: • Meet with inmates, check medical intakes as well as internal Kite system to determine potential services needed • Share lived experience regarding behavioral health challenges and path of recovery of inmates to foster engagement, a sense of safety, motivation, and hope for a chance of recovery • Follow policies and procedures of current MOUD program to ensure quality and continuity of care • Coordinate and communicate with jail staff, medical staff, and other behavioral health providers to ensure that the clarity of the process is understood at all times • Research and understand Mason County’s Behavioral Health and recovery support system, so that referrals and the appropriate coordination of services takes place • Develop relationships and work in coordination with other community social services and criminal justice to set participants up for success, and to ensure continuity of care • Meet with participants as needed to create and clarify recovery and release plans, with special attention towards ensuring there is seamless linkages to follow up MOUD care with a local provider • Follow up with participants as needed in the community to re-affirm relationships and participant success, and help prevent people falling through the gaps • Attend community and stakeholder meetings as appropriate • Keep current on reporting and data collection, utilizing mechanisms in place and developing new procedures if needed • Meet monthly or quarterly – as needed – with Mason County Public Health & Human Services; request technical assistance as needed Performance/Reporting and Deliverables: • Certified Peer Counselor will serve a minimum of 20 unique individuals per year with a 0.5 FTE Peer Specialist. Certified Peer Counselor will collect and report the following Professional Services Contract (rev 07/2025) Page 13 data to Mason County Public Health & Human Services on an agreed upon format by the 15th of each month: o Number of referrals and type o Clients served (unduplicated) o Type and date of MOUD requested o Outcome of MOUD request and other interventions listed in this scope of service o Number of Interventions o Quarterly success stories and brief narrative of program progress, challenges, and opportunities o Care Coordination Referrals o Homeless/Transient status o Utilize the Mason County Unique Identifier data collection forms Professional Services Contract (rev 07/2025) Page 14 EXHIBIT B INSURANCE REQUIREMENTS Prior to the beginning of and throughout the duration of the Work, CONTRACTOR will maintain insurance in conformance with the requirements set forth below. CONTRACTOR will use existing coverage to comply with these requirements. If that existing coverage does not meet the requirements set forth here, it will be amended to do so. CONTRACTOR acknowledges that the insurance coverage and policy limits set forth in this section constitute the minimum amount of coverage required. Any insurance proceeds in excess of the limits and coverage required in this agreement and which is applicable to a given loss, will be available to COUNTY. A. MINIMUM Insurance Requirements: 1. Commercial General Liability Insurance using Insurance Services Office “Commercial General Liability” policy form CG 00 01, with an edition date prior to 2004, or the exact equivalent. Coverage for an additional insured shall not be limited to its vicarious liability. Defense costs must be paid in addition to limits. Limits shall be no less than $1,000,000 per occurrence for all covered losses and no less than $2,000,000 general aggregate, for bodily injury, personal injury, property damage, and products/completed operations, including without limitation, blanket contractual liability. 2. Workers’ Compensation on a state-approved policy form providing statutory benefits as required by law with employer’s liability limits for CONTRACTOR's, no less than $1,000,000 per accident for all covered losses. 3. Business Auto Coverage on ISO Business Auto Coverage form CA 00 01 including owned, non-owned and hired autos, or the exact equivalent. Limits shall be no less than $1,000,000 per accident, combined single limit. If CONTRACTOR owns no vehicles, this requirement may be satisfied by a non-owned auto endorsement to the general liability policy described above. If CONTRACTOR or CONTRACTOR’s employees will use personal autos in any way on this project, CONTRACTOR shall obtain evidence of personal auto liability coverage for each such person. 4. Professional liability (errors & omissions) insurance. Consultant shall maintain professional liability insurance that covers the Services to be performed in connection with this Agreement, in the minimum amount of $1,000,000 per claim and in the aggregate. Any policy inception date, continuity date, or retroactive date must be before the effective date of this agreement and Consultant agrees to maintain continuous coverage through a period no less than three years after completion of the services required by this agreement. Coverage shall include acts, errors, or omissions arising from professional services, including housing placement, case management, compliance reporting, and administration of grant funds. 5. Cyber Liability Coverage. CONTRACTOR shall maintain cyber liability insurance with limits of not less than $1,000,000 per claim and $2,000,000 aggregate. Such coverage shall include privacy liability, network security, breach response, notification, credit monitoring, regulatory defense, and system restoration expenses related to the use and access of HMIS and other client data. Professional Services Contract (rev 07/2025) Page 15 6. Excess or Umbrella Liability Insurance (Over Primary) if used to meet limit requirements, shall provide coverage at least as broad as specified for the underlying coverages. Such policy or policies shall include as insureds those covered by the underlying policies, including additional insureds. Coverage shall be “pay on behalf”, with defense costs payable in addition to policy limits. There shall be no cross-liability exclusion precluding coverage for claims or suits by one insured against another. Coverage shall be applicable to County for injury to employees of Contractor, subcontractors or others involved in the Work. The scope of coverage provided is subject to approval of County following receipt of proof of insurance as required herein. B. Certificate of Insurance: A Certificate of Insurance naming COUNTY as the Certificate Holder must be provided to COUNTY within five (5) days of CONTRACT execution. C. Basic Stipulations: 1. CONTRACTOR agrees to endorse third party liability coverage required herein to include as additional insureds COUNTY, its officials, employees and agents, using ISO endorsement CG 20 10 with an edition date prior to 2004. CONTRACTOR also agrees to require all contractors, subcontractors, and anyone else involved in this CONTRACT on behalf of the CONTRACTOR (hereinafter “indemnifying parties”) to comply with these provisions. 2. CONTRACTOR agrees to waive rights of recovery against COUNTY regardless of the applicability of any insurance proceeds, and to require all indemnifying parties to do likewise. 3. All insurance coverage maintained or procured by CONTRACTOR or required of others by CONTRACTOR pursuant to this CONTRACT shall be endorsed to delete the subrogation condition as to COUNTY, or must specifically allow the named insured to waive subrogation prior to a loss. 4. All coverage types and limits required are subject to approval, modification and additional requirements by COUNTY. CONTRACTOR shall not make any reductions in scope or limits of coverage that may affect COUNTY’s protection without COUNTY’s prior written consent. 5. CONTRACTOR agrees to provide evidence of the insurance required herein, satisfactory to COUNTY, consisting of: a) certificate(s) of insurance evidencing all of the coverages required and, b) an additional insured endorsement to CONTRACTOR’s general liability policy using Insurance Services Office form CG 20 10 with an edition date prior to 2004. CONTRACTOR agrees, upon request by COUNTY to provide complete, certified copies of any policies required within 10 days of such request. COUNTY has the right, but not the duty, to obtain any insurance it deems necessary to protect its interests. Any premium so paid by COUNTY shall be charged to and promptly paid by CONTRACTOR or deducted from sums due CONTRACTOR. Any actual or alleged failure on the part of COUNTY or any Professional Services Contract (rev 07/2025) Page 16 other additional insured under these requirements to obtain proof of insurance required under this CONTRACT in no way waives any right or remedy of COUNTY or any additional insured, in this or in any other regard. 6. It is acknowledged by the parties of this CONTRACT that all insurance coverage required to be provided by CONTRACTOR or indemnifying party, is intended to apply first and on a primary non-contributing basis in relation to any other insurance or self-insurance available to COUNTY. 7. CONTRACTOR agrees not to self-insure or to use any self-insured retentions on any portion of the insurance required herein and further agrees that it will not allow any indemnifying party to self- insure its obligations to COUNTY. If CONTRACTOR’s existing coverage includes a self-insured retention, the self-insured retention must be declared to the COUNTY. The COUNTY may review options with CONTRACTOR, which may include reduction or elimination of the self-insured retention, substitution of other coverage, or other solutions. 8. CONTRACTOR will renew the required coverage annually as long as COUNTY, or its employees or agents face an exposure from operations of any type pursuant to this CONTRACT. This obligation applies whether or not the CONTRACT is canceled or terminated for any reason. Termination of this obligation is not effective until COUNTY executes a written statement to that effect. 9. The limits of insurance as described above shall be considered as minimum requirements. Should any coverage carried by CONTRACTOR or a subcontractor of any tier maintain insurance with limits of liability that exceed the required limits or coverage that is broader than as outlined above, those higher limits and broader coverage shall be deemed to apply for the benefit of any person or organization included as an additional insured and those limits shall become the required minimum limits of insurance in all Paragraphs and Sections of this CONTRACT. 10. None of the policies required herein shall be in compliance with these requirements if they include any limiting endorsement that has not been first submitted to COUNTY and approved of in writing. 11. The requirements in this Exhibit supersede all other sections and provisions of this CONTRACT to the extent that any other section or provision conflicts with or impairs the provisions of this Exhibit. 12. Unless otherwise approved by COUNTY, insurance provided pursuant to these requirements shall be by insurers authorized to do business in Washington and with a minimum A.M. Best rating of A-:VII. Professional Services Contract (rev 07/2025) Page 17 13. All insurance coverage and limits provided by CONTRACTOR and available or applicable to this agreement are intended to apply to the full extent of the policies. Nothing contained in this CONTRACT limits the application of such insurance coverage. 14. CONTRACTOR agrees to require insurers, to provide notice to COUNTY thirty (30) days prior to cancellation of such liability coverage or of any material alteration or non-renewal of any such coverage, other than for non-payment of premium. CONTRACTOR shall assure that this provision also applies to any subcontractors, joint ventures or any other party engaged by or on behalf of contractor in relation to this agreement. Certificate(s) are to reflect that the issuer will provide thirty (30) days’ notice to COUNTY of any cancellation of coverage. 15. COUNTY reserves the right at any time during the term of the CONTRACT to change the amounts and types of insurance required by giving the CONTRACTOR ninety (90) days advance written notice of such change. If such change results in substantial additional cost to the CONTRACTOR, the COUNTY and CONTRACTOR may renegotiate CONTRACTOR’s compensation. 16. Requirements of specific coverage features are not intended as limitation on other requirements or as waiver of any coverage normally provided by any given policy. Specific reference to a coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be all-inclusive. 17. CONTRACTOR agrees to provide immediate notice to COUNTY of any claim or loss against CONTRACTOR arising out of the work performed under this agreement. COUNTY assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve COUNTY. Professional Services Contract (rev 07/2025) Page 18 EXHIBIT C BUDGET Submit monthly invoices electronically to Monte Arnold (marnold@masoncountywa.gov) by the 15th of each month for reimbursement of allowable costs. Budget Category Amount Peer Wages $30,992 Peer Benefits/Payroll Taxes $12,813 Direct Service Supports $7,166 Maximum Contract Total $50,971 Payment: In the event State, Federal, or local funding changes, the COUNTY reserves the right to amend the payment terms and the amount awarded in this contract. Approved invoices will be disbursed according to the vendor payment schedule of the County Auditor’s Office. Refer to the Billing Procedures and Payment clause of this contract for additional information. All COUNTY-provided templates must be used and not modified without the county's written permission. The COUNTY can change the reporting requirements by notifying the CONTRACTOR. Payment will be considered timely within 30 days of receipt of invoice. Action Items: • County Force Construction Projects – 2025 Notification of Final Costs as per Chapter 36.77 RCW. Discussion Items: Commissioner Follow-Up Items: Upcoming Items: March 31st @9:15am Public Hearing on Franchise Application for Forged Fiber 37, LLC (AT&T) MASON COUNTY PUBLIC WORKS COMMISSIONER BRIEFING March 2, 2026 Mason County Agenda Request Form To: Board of Mason County Commissioners Item No. From: Michael Collins, PLS, PE, Deputy Director/County Engineer Ext: 450 Department: Public Works Briefing: ☒ Action Agenda: ☒ Public Hearing: ☐ Special Meeting: ☐ Briefing Date(s): March 2, 2026 Agenda Date(s): March 17, 2026 Internal Review: ☐ Finance ☐ Human Resources ☒ Legal ☐ IT ☐ Risk ☐ Other (This is the responsibility of the requesting Department) Item: County Force Construction Projects - 2025 Notification of Final Costs as per Chapter 36.77 RCW Background/Executive Summary: RCW 36.77.070 requires counties to advertise any construction project performed by county forces that exceeds $10,000. The first notice must run before the work begins and include a brief description and the engineer’s estimated cost. After the project is complete, a second notice must be published showing the work performed and the final costs. Public Works is presenting the “Notification of Final Costs” for county force projects completed last year to meet this requirement. The statute also sets an annual limit on the amount of work that can be completed by county forces, and this briefing provides the Board with the information needed to ensure compliance. Budget Impact: N/A Public Outreach: All County Road Project (CRP’s) resolutions are published in the Shelton Journal. When using County Forces to complete a CRP that is over $10,000, a notice of completion is also published in the Journal with the estimated and final project cost as required by RCW. Requested Action: Recommend the Board execute the “Notification of Final Cost” of County Road Construction projects completed in 2025 performed by county forces. Attachment(s): 1. Notification of Final Cost 2. Project Location Map BY ORDER OF THE BOARD OF COUNTY COMMISSIONERS OF MASON COUNTY, WASHINGTON NOTIFICATION OF FINAL COST COUNTY ROAD CONSTRUCTION – 2025 BE IT HEREBY ORDERED that the undersigned Board of County Commissioners of Mason County, Washington, gives official notification in conformance to RCW 36.77.070 of the actual construction expenditures for county force construction projects in Mason County for year 2025 where the estimated cost of the work exceeds $10,000. CRP/ PROJ. # COUNTY ROAD NAME *ENGINEER’S ESTIMATE COUNTY FORCES PROJECT TOTAL COMPL. DATE 2056 Ellis Road (Gravel Conversion) $ 35,000 $122,904.03 $122,904.03 7/31/25 2057 Yates Road (Gravel Conversion) $ 82,530 $ 72,355.66 $ 72,355.66 9/30/25 2055 Tahuya Blacksmith (Gravel Conversion) $108,990 $159,426.98 $159,426.98 8/31/25 2053 Shetland Road (R.I.D) $364,000 $116,978.02 $116,978.02 9/30/25 2069 Bear Creek Dewatto Road Culvert Replacement $500,000 $299,642.25 $354,386.42 9/30/25 **Total County Forces $771,306.94 * The preliminary cost estimate, covering the above-named project(s) was formerly ordered on the indicated days, as provided by RCW 36.77.070. ** This figure satisfies the requirement of RCW 36.77.065. Mason County’s 2025 County Forces Construction limit was $1,269,572.50. DATED this day of , 2026. BOARD OF COMMISSIONERS CERTIFIED BY: MASON COUNTY, WASHINGTON _____________________________________ ______________________________ MIKE COLLINS, PLS, PE, County Engineer PAT TARZWELL, Chair ______________________________ ATTEST: RANDY NEATHERLIN, Vice Chair ________________________________ _______________________________ MCKENZIE SMITH, Clerk of the Board SHARON TRASK, Commissioner APPROVE AS TO FORM _________________________________ TIM WHITEHEAD, Ch. DPA Mason County Administrator 411 N 5th Street Shelton, WA 98584 (360) 427-9670 ext. 419 Mason County Commissioner Briefing Items from County Administrator Support Services March 2, 2026 Specific Items for Review →Public Records Request (PRR) recap – McKenzie Smith →Thurston-Mason Behavioral Health Administrative Service Organization (TMBH-ASO) – Jennifer Beierle →CTE & Mason County Job Shadow Program – Kim Monroe →Pathways to Employment pilot program – Kim Monroe →Chief Deputy Prosecuting Attorney salary – Kim Monroe →Public Utility District No. 1 (PUD 1) letters of support – Travis Adams Administrator Updates Commissioner Discussion Mason County Agenda Request Form To: Board of Mason County Commissioners Item No. From: McKenzie Smith Ext: 589 Department: Support Services Briefing: ☒ Action Agenda: ☐ Public Hearing: ☐ Special Meeting: ☐ Briefing Date(s): March 2, 2026 Agenda Date(s): Click or tap here to enter text. Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other (Please ensure proper internal review channels have been followed, this is the responsibility of the requesting Department) Item: 2025 Public Records Request Recap Background/Executive Summary: In 2025, 635 Public Records Requests (PRR) were received and completed. (All data in this report excludes the Sheriff’s Office). Staff spent approximately 712 hours fulfilling these requests. The departments with the largest number of requests are: Commissioner’s Office (multi-department requests) – 166, Community Development – 93, Auditor Recording – 93, Environmental Health/Public Health – 78. The departments that spent the most hours fulfilling requests are: Commissioner’s Office (multi-department requests) – 336 hrs., Community Development – 99 hrs., Environmental/Public Health – 77.5 hrs., Public Works – 72.75 hrs. The logged hours for all departments total 824.66 hours at an overall staff cost of $44,587.66. Requests were transferred primarily to the requestors electronically through the GovQA portal. The cost for the GovQA program for 2025 was $26,373.36. A total of $10.00 in fees were collected for scanning paper records into electronic format for one PRR. Associated Costs/Budget Impact (amount, funding source, budget amendment, etc.): See above. Public Outreach: N/A Requested Action: Informational only. Attachment(s): Chart 2025 Total Requests Completed: ASSESSOR 33 AUDITOR - ELECTIONS 13 AUDITOR - FINANCIAL 23 AUDITOR - RECORDING 93 COMMISSIONER (Multiple depts)166 COMMUNITY DEVELOPMENT 93 CORONER 6 EMERGENCY MANAGEMENT 2 HUMAN RESOURCES 27 IT 2 PROSECUTOR 35 PUBLIC DEFENSE 2 PUBLIC HEALTH 78 PUBLIC WORKS - ROADS 17 PUBLIC WORKS - U&W 4 TREASURER 39 Total 633 2025 Total Staff Time: ASSESSOR 18.84 AUDITOR - ELECTIONS 17.43 AUDITOR - FINANCIAL 14.75 AUDITOR - RECORDING 25.25 COMMISSIONER (Multiple depts)336.03 COMMUNITY DEVELOPMENT 99 CORONER 1.5 EMERGENCY MANAGEMENT 0.5 HUMAN RESOURCES 63.25 IT 1.75 PROSECUTOR 59.53 PUBLIC DEFENSE 0.5 PUBLIC HEALTH 77.5 PUBLIC WORKS - ROADS 71 PUBLIC WORKS - U&W 1.75 TREASURER 36.08 Total 824.66 33 13 23 93 166 93 6 2 27 2 35 2 78 17 4 39 0 20 40 60 80 100 120 140 160 180 ASSESSOR AUDITOR - ELECTIONS AUDITOR - FINANCIAL AUDITOR - RECORDING COMMISSIONER (Multiple depts) COMMUNITY DEVELOPMENT CORONER EMERGENCY MANAGEMENT HUMAN RESOURCES IT PROSECUTOR PUBLIC DEFENSE PUBLIC HEALTH PUBLIC WORKS - ROADS PUBLIC WORKS - U&W TREASURER Public Records Requests 2025 18.84 17.43 14.75 25.25 336.03 99 1.5 0.5 63.25 1.75 59.53 0.5 77.5 71 1.75 36.08 0 50 100 150 200 250 300 350 400 ASSESSOR AUDITOR - ELECTIONS AUDITOR - FINANCIAL AUDITOR - RECORDING COMMISSIONER (Multiple depts) COMMUNITY DEVELOPMENT CORONER EMERGENCY MANAGEMENT HUMAN RESOURCES IT PROSECUTOR PUBLIC DEFENSE PUBLIC HEALTH PUBLIC WORKS - ROADS PUBLIC WORKS - U&W TREASURER Total Hours Staff Time Mason County Agenda Request Form To: Board of Mason County Commissioners Item No. From: Jennifer Beierle and MCSO Ext: 532 Department: Support Services Briefing: ☒ Action Agenda: ☒ Public Hearing: ☐ Special Meeting: ☐ Briefing Date(s): March 2, 2026 Agenda Date(s): March 17, 2026 Internal Review: ☒ Finance ☐ Human Resources ☒ Legal ☐ IT ☒ Risk ☐ Other (Please ensure proper internal review channels have been followed, this is the responsibility of the requesting Department) Item: Thurston-Mason Behavioral Health Administrative Service Organization (TMBH-ASO) Interlocal Agreement Background/Executive Summary: The Interlocal Agreement will allow the Thurston-Mason Behavioral Health Administrative Service Organization (TMBH-ASO) to fund judicial services provided by the Clerk’s Office, Superior Court, Prosecutor’s Office, and Office of Public Defense for individuals involuntarily detained due to behavioral health disorders per RCW 71.05 and RCW 71.24. The county-wide rate per case is $817 for a period of January 1, 2026 through December 31, 2026, not to exceed $175,000. Associated Costs/Budget Impact (amount, funding source, budget amendment, etc.): Up to $175,000 included in the 2026 budget. Public Outreach: N/A. Requested Action: Approval of the Interlocal Agreement between Thurston-Mason Behavioral Health Administrative Service Organization (TMBH-ASO) and Mason County to allow TMBH-ASO to fund judicial services provided by Mason County for individuals detained due to behavioral health disorders at $817 per case not to exceed $175,000 for a period of January 1, 2026 through December 31, 2026. Attachment(s): Interlocal Agreement 2026_MC-ILA Page 1 of 8 THURSTON-MASON BEHAVIORAL HEALTH ADMINISTRATIVE SERVICE ORGANIZATION (TMBH-ASO) INTERLOCAL AGREEMENT (ILA) WITH Entity: Mason County Contact: Travis Adams Title: County Administrator Phone: (360) 427-9670 ext. 530 Email: tadams@masoncountywa.gov Mailing Address: 411 N 5th Street, Shelton WA 98584 ILA Number: 2026-MC-ILA Start Date: January 1, 2026 End Date: December 31, 2026 Thurston-Mason BH-ASO Contacts: Tara Smith, Finance Director Phone: 360.763.5809 Email: tara.smith@tmbho.org Joe Avalos, Executive Director Phone: 360.763.5801 Email: Joe.avalos@tmbho.org Mailing Address: 670 Woodland Square Loop SE Ste 301 Lacey WA 98503 TOTAL FUNDING FOR ILA PERIOD: $175,000 INCORPORATION OF EXHIBITS AND ATTACHMENTS The Provider shall provide services and comply with the requirements set forth in the following attached exhibits, attachment s, or any other materials which are incorporated herein by reference. To the extent that the terms and conditions of any Exhibit or Attachments conflicts with the terms and conditions of this base contract, the terms of this Contract shall control. ☒Exhibit C: Business Associate Agreement (BAA) This ILA is entered into in counterpart or duplicate copies, and any signed counterpart or duplicate copy shall be equivalent to a signed original for all purposes, between Thurston Mason Behavioral Health Administrative Service Organization, hereinafter “TMBH- ASO” and Mason County hereinafter “Contractor.” This ILA governs the work to be and supersedes and replaces any previously executed general terms and conditions, program contracts, or other agreements as of the start date below. Contractor Signature: Printed Name and Title: Date: Thurston-Mason BH-ASO Signature: Printed Name and Title: Joe Avalos, Executive Director Date: Approved as to Form by, Fred A. Johnson, TMBH-ASO Legal Counsel, February 15, 2022 2026_MC-ILA Page 2 of 8 THIS AGREEMENT, is made and entered by and between Mason County hereinafter referred to as “COUNTY” and the Thurston-Mason Behavioral Health Administrative Services Organization, a quasi-governmental entity formed pursuant to the Interlocal Cooperation Act, chapter 39.34 RCW, hereinafter referred to as “TMBH-ASO.” 1. PURPOSE The purpose of this Agreement is to define and fund judicial services provided by the Mason County Clerk’s Office, the Mason County Superior Court, the Mason County Prosecutor’s Office and the Mason County Office of Public Defense for those individuals involuntarily detained to Mason County due to a behavioral health disorder per chapters 71.05 and 71.24 RCW. 2. DURATION OF AGREEMENT This Agreement shall be effective January 1, 2026, and shall terminate on December 31, 2026, unless otherwise amended. This agreement may be extended for a period not to exceed three (3) months for the purpose of accommodating amendments and revisions pursuant to a renewal or replacement of this agreement. The Extension shall be in writing and agreed upon by the County and TMBH-ASO prior to the termination date set forth herein. This agreement supersedes any other agreement for the reimbursement of judicial services for individuals involuntarily detained effective on or after January 1, 2026. 3. SERVICES Services to be provided are those defined in chapters 71.05 and 71.24 RCW. Involuntary Treatment Court will be provided as established by a majority vote of the sitting judges of Mason County Superior Court hearings and may be held either remotely via approved video streaming service or in person at the location of the Evaluation and Treatment Facility. Jury trials shall be held at the Mason County Courthouse. The location of the Evaluation and Treatment Facility is: a. Mason County Evaluation and Treatment Facility 307 West Cota St., Shelton, WA 98584 The Court shall operate two to three days a week or as necessary to meet the statutory requirements. Days and hours shall be determined by TMBH-ASO, the Treatment Provider at the Facility location and Superior Court. Additionally, at this site, the judges of the Mason County Superior Court by majority vote may authorize behavioral health commissioners, appointed pursuant to RCW 71.05.135, to perform any or all of the following duties: a. Receive all applications, petitions, and proceedings filed in the Superior Court for the purpose of disposing of them pursuant to this chapter; 2026_MC-ILA Page 3 of 8 b. Investigate the facts upon which to base warrants, subpoenas, orders to directions in actions, or proceedings filed pursuant to this chapter; c. For the purpose of this chapter, exercise all powers and perform all the duties of a Court Commissioner appointed pursuant to RCW 2.24.010; d. Hold hearings in proceedings and make written reports of all proceedings under this chapter which shall become a part of the record of Superior Court; e. Provide such supervision in connection with the exercise of its jurisdiction as may be ordered by the presiding judge; and f. Cause the orders and findings to be entered in the same manner as orders and findings are entered in cases in the superior court. 4. FUNDING Funding for court services shall be in accordance with RCW 71.05.730: A countywide rate per case of $817.00 is set for the period January 1, 2026 through December 31, 2026. The rate is based on an average of the expenditures per case for judicial services for civil commitment cases within the county over the past three years, excluding indirect costs. A civil commitment case, also known as a petition, is defined in RCW 71.05.730(3)(a): all judicial hearings related to a single episode of hospitalization or less restrictive alternative treatment, except that the filing of a petition for a one hundred eighty-day commitment which shall be considered to be a new case regardless of whether there has been a break in detention. The number of filings shall be documented and submitted with each invoice. The total amount of this contract shall not exceed $175,000. Thurston Mason BH-ASO reserves the right to withhold payment until such time that adequate back up documentation is provided to support the invoice. The number of filings will be reviewed every six months to evaluate the need to adjust the contract maximum amount for the total number of filings expected. The Mason County Clerk is authorized to provide information in order for TMBH-ASO to pay for Mason County for judicial services as provided for in RCW 71.05 and related audit functions or for seeking reimbursement for judicial services as provided for in RCW 71.05.73.0 from the BH- ASO that serves the county residence of the individual who is the subject of the Civil Commitment Case and related audit functions. Mason County Clerk, if provided in the court file, is authorized to provide: 1. Name of Person 2. Date of Birth 3. Case Number 4. Date of Hearing 5. Type of Hearing 2026_MC-ILA Page 4 of 8 6. Facility 7. Judicial Officer 8. Clerk 9. Prosecuting Attorney 10. Defense Attorney 5. INVOICING FOR SERVICES RENDERED The COUNTY will provide a quarterly invoice for services provided to TMBH-ASO. Invoices must be accompanied by case filing information. The invoice is due by the 10th of the month following the end of the quarter. Invoices shall be submitted to invoices@tmbho.org. 6. COMPLIANCE WITH LAWS Each Party shall comply with all applicable federal, state, and local laws, rules, and regulations and will maintain all necessary certifications, licenses, and accreditation that may be required to perform such Party’s obligations under this Agreement. Pursuant to RCW 71.05.740, all behavioral health administrative service organizations in the state of Washington must forward historical behavioral health involuntary commitment information retained by the organization, including identifying information and dates of commitment to the authority. As soon as feasible, the behavioral health administrative services organizations must arrange to report new commitment data to the authority within twenty-four hours. Commitment information under this section does not need to be resent if it is already in the possession of the authority. Behavioral health administrative services organizations and the authority shall be immune from liability related to the sharing of commitment information under this section. The Clerk of the Court must share commitment hearing outcomes in all hearings under this chapter with the local behavioral health Administrative Services Organization that serves the region where the Superior Court is located, including in cases in which the Designated Crisis Responder investigation occurred outside the region. The hearing outcome data must include the name of the facility to which the person has been committed 7. CONFIDENTIALITY The Parties shall use Personal Health Information (PHI) only for the purpose of the services outlined in this Agreement. TMBH-ASO, county employees, or any other service provider shall not disclose, transfer, or sell any such information to any other Party, except as provided by law, or in the case of PHI, without the written prior consent of the person to whom the PHI pertains. The Parties also agree not to use or disclose PHI other than as permitted or required by this Agreement, HIPAA, and the Health Information Technology for Economic and Clinical Health Act (HITECH). The Parties shall use and disclose PHI only if such use or disclosure, respectively, is in compliance with federal and state local laws, including, but not limited to codes of conduct governing the individual parties. The Parties shall maintain the confidentiality of all PHI and other information gained by reason of this Agreement and shall return or certify the destruction of such information if requested in writing by the Party to this Agreement that provided the information. 2026_MC-ILA Page 5 of 8 TMBH-ASO and Clerk shall protect all PHI, records, and data from unauthorized disclosure in accordance with all applicable federal, state, and local laws regarding HIPAA confidentiality requirements. 8. HOLD HARMLESS AND INDEMNIFICATION Each Party to this Agreement shall be responsible for its own wrongful and negligent acts or omissions, or those of its officers, officials, agents, or employees to the fullest extent required by law, and shall indemnify, defend, and hold the other Party harmless from and against all claims, suits, actions, liabilities, losses, expenses, damages, and judgments including costs and attorney’s fees, for injury, illness, disability, or death to any person or persons or damage to property caused by, arising out of, or resulting from the performance of this Agreement by the Party, that Party’s officers, officials, agents, and/or employees. In the case of negligence of more than one Party, any damages allowed shall be levied in proportion to the percentage of negligence attributable to each Party, and each Party shall have the right to seek contribution from the other Party in proportion to the percentage of negligence attributable to the other Party. 9. INSURANCE Each Party shall, at its own cost and expense, obtain and maintain in force during the term of this Agreement professional and general liability insurance with limits of $1,000,000 per occurrence, $3,000,000 annual aggregate. Such insurance shall be provided by insurance company(ies) or self-insurance mutually acceptable to the parties. Each Party shall provide the other with a certificate of insurance (or copy of the insurance policy) verifying such coverage upon the other Party’s request. 10. THIRD PARTY CLAIMS HOLDING A. The Party seeking indemnification hereunder shall promptly notify the other Party from whom indemnification is sought in writing of any claim asserted against it and promptly deliver a true copy of any summons or other process, pleading or notice issued in any lawsuit or claim. B. Where acceptance of its obligation to indemnify is deemed proper by the indemnifying Party, said Party reserves the right to control the investigation, trial and defense of such lawsuit or action (including all negotiations to effect settlement), any appeal arising from it and employ or engage attorneys of its own choice. C. The Party seeking indemnification may, at its sole cost, participate in such investigation, trial and defense of such lawsuit or action and any appeal arising from same. D. Each Party to this Agreement, its employees, agents, servants and representatives shall provide full cooperation to the other at all times during the pendency of the claim or lawsuit, including, without limitation, providing one another with all available information concerning the claim. 2026_MC-ILA Page 6 of 8 11. NONDISCRIMINATION TMBH-ASO, its assignees, delegates or subcontractors shall not discriminate against any person in the performance of any of its obligations hereunder on the basis of race, color, creed, ethnicity, religion, national origin, age, sex, marital status, veteran status, sexual orientation or the presence of any disability. Implementation of this provision shall be consistent with RCW 49.60.400. 12. WITHDRAWAL Any party hereto shall have the right to withdraw from this Agreement at any time, PROVIDED that the remaining party to this Agreement shall have received written notification of the other party’s intention to withdraw at least 120 days prior to the proposed effective date of such withdrawal; and PROVIDED FURTHER, that such notification is received at least 120 days prior to the expiration of the current fiscal year period. 13. PROHIBITION AGAINST ASSIGNMENT The obligations and duties under this Agreement shall not be assigned, delegated, or subcontracted to any other person, firm or entity without the prior express written consent of the TMBH-ASO. 14. CHOICE OF LAW, JURISDICTION AND VENUE A. This Agreement has been and shall be construed as having been made and delivered within the State of Washington, and it is agreed by each party hereto that this Agreement shall be governed by the laws of the State of Washington, both as to its interpretation and performance. B. Any action at law, suit in equity, or judicial proceeding arising out of this Agreement shall be instituted and maintained only in any of the courts of competent jurisdiction in Thurston County. 15. SEVERABILITY If a court of competent jurisdiction holds any part, term or provision of this Agreement to be illegal, or invalid in whole or in part, the validity of the remaining provisions shall not be affected, and the parties’ rights and obligations shall be construed and enforced as if the Agreement did not contain the particular provision held to be invalid. If any provision of this Agreement is in direct conflict with any statutory provision of the State of Washington, that provision which may conflict shall be deemed inoperative and null and void insofar as it may conflict and shall be deemed modified to conform to such statutory provision. 2026_MC-ILA Page 7 of 8 16. COUNTERPARTS This Agreement may be signed in counterpart or duplicate copies, and any signed counterpart or duplicate copy shall be equivalent to a signed original for all purposes. This Agreement shall be effective upon its execution by the two named Parties. 17. FILING OF AGREEMENT A copy of this Agreement shall be filed with the County Auditor of Mason County or, alternatively, listed by subject on a public agency’s web site or other electronically retrievable public source, as required by RCW 39.34.040. 18. AMENDMENT All amendments to this Agreement shall be in writing and mutually agreed upon and signed by both Parties. 19. TERMINATION This Agreement may be terminated by either party by giving (120) one hundred days written notice of termination to the other Party. 20. ENTIRE AGREEMENT The parties agree that this Agreement is the complete expression of its terms and conditions. Any oral or written representations or understandings not incorporated in this Agreement are specifically excluded. 21. NOTICES Any notices shall be effective if personally served upon the other Party or if mailed by registered or certified mail, return receipt requested, to the addresses set out on the cover page. Notice may also be given by facsimile with the original to follow by regular mail. Notice shall be deemed to be given three days following the date of mailing or immediately if personally served. For service by facsimile, service shall be effective upon receipt during working hours. If a facsimile is sent after working hours, it shall be effective at the beginning of the next working day IN WITNESS WHEREOF, the parties have executed this Agreement by authorized officials thereof on the ____________ day of ______________________, 2026. 2026_MC-ILA Page 8 of 8 Board of County Commissioners Mason County, Washington Chair Thurston-Mason Behavioral Health Administrative Services Organization Governing Board Chair Vice Chair Commissioner Approved as to Form Tim Whitehead, Chief Deputy Prosecuting Attorney Vice Chair Commissioner Mason County Agenda Request Form To: Board of Mason County Commissioners Item No. From: Kim Monroe Ext: 422 Department: Human Resources Briefing: ☒ Action Agenda: ☐ Public Hearing: ☐ Special Meeting: ☐ Briefing Date(s): 03/02/2026 Agenda Date(s): Click or tap here to enter text. Internal Review: ☐ Finance ☒ Human Resources ☒ Legal ☐ IT ☒ Risk ☐ Other (Please ensure proper internal review channels have been followed, this is the responsibility of the requesting Department) Item: CTE & Mason County Job Shadow Program- Spring 2026 Rotation. Background/Executive Summary: Following the success of the October 2025 pilot of the CTE & Mason County Job Shadow Program, staff are excited to launch the next rotation beginning March 10, 2026. This partnership provides CTE Academy students with hands-on exposure to County operations while allowing departments to mentor students and showcase career pathways in public service. The fall pilot program was well received by both students and participating departments, and staff are looking forward to building on that momentum this spring. The Spring 2026 rotation will take place on the following dates: March 10, 12, 17, 19, and 24, with student presentations to the Board of County Commissioners and the public scheduled for March 31, followed by a brief celebration recognizing student participation. This round will include eight students total, with two students assigned to each participating department or rotation. Participating departments and rotations include: • County Leadership & Support Services Rotation- Students will spend time with the County Administrator’s Office, a Commissioner’s Office, Facilities, and Human Resources to learn how administrative leadership, operational coordination, and workforce management support all County departments and ensure effective service delivery. • Public Safety Rotation- Students will divide their time between the Coroner’s Office and the Sheriff’s Office to gain exposure to public safety operations, investigative processes, community protection efforts, and the coordination required between agencies to serve the public. • Auditor’s Office- Students will learn about financial stewardship, public accountability, elections administration, and the statutory responsibilities of the Auditor’s Office. This rotation will highlight how fiscal oversight, transparency, and regulatory compliance support responsible government operations. • Information Technology Department- Students will gain insight into how technology infrastructure, cybersecurity, software systems, and technical support enable County departments to function efficiently. This rotation will emphasize the critical role IT plays in maintaining secure systems and supporting modern public service delivery. The program remains an informational workforce development initiative. No additional approvals are required at this time. Associated Costs/Budget Impact (amount, funding source, budget amendment, etc.): There is no additional budget impact associated with this rotation. Departments are participating within existing operational capacity. Public Outreach: Students will present their experiences publicly to the Board of County Commissioners on March 31st. The program is coordinated in partnership with the Shelton High School CTE Academy and participating County departments. Requested Action: None. This is an informational briefing only. Attachment(s): CTE Flyer Mason County Agenda Request Form To: Board of Mason County Commissioners Item No. From: Kim Monroe Ext: 422 Department: Human Resources Briefing: ☒ Action Agenda: ☐ Public Hearing: ☐ Special Meeting: ☐ Briefing Date(s): 03/02/2026 Agenda Date(s): Click or tap here to enter text. Internal Review: ☐ Finance ☒ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other (Please ensure proper internal review channels have been followed, this is the responsibility of the requesting Department) Item: Consideration of Mason County participation in the Pathways to Employment pilot program in partnership with Mary M. Knight School District and the Mason County Economic Development Council. Background/Executive Summary: The Mason County Economic Development Council (EDC), in partnership with Mary M. Knight School District, is launching a pilot workforce development initiative titled Pathways to Employment. The program is designed to support high school seniors in developing job readiness skills and connecting them with local employers. Students who meet established employability criteria receive a Pathway to Employment certification card. Certification standards include attendance, punctuality, communication skills, teamwork, professionalism, responsibility, and related workplace behaviors. Participating employers commit only to guaranteeing an interview for certified students who apply for open entry-level positions for which they are qualified. There is no obligation to hire and no requirement to create positions. The pilot cohort includes 16 students and is scheduled to run beginning January 22 through the end of the school year. Associated Costs/Budget Impact (amount, funding source, budget amendment, etc.): There is no direct financial commitment associated with participation. Participation would involve guaranteeing interviews to certified students who apply for qualifying open entry-level positions within Mason County departments. No positions are required to be created, and there is no obligation to hire. Public Outreach: The program is being coordinated by the Mason County Economic Development Council and Mary M. Knight School District. Community employers are being invited to participate. Requested Action: Provide direction on whether Mason County will participate as an employer partner in the Pathway to Employment pilot program and authorize appropriate staff to coordinate participation if approved. Attachment(s): Example of the Pathway to Employment Evaluation Form. Student Name: ___________________________ Date: ___________________________ Employability Skills for Pathway to Employment Card Evaluation Instructor Directions: Evaluate a student's behavior by checking the appropriate number from the rating scale below. Rate only those behavioral areas for which you have evidence upon which to base an evaluation. 2 = Exemplary 1 = Acceptable 0 = Needs Improvement N/O = Not Observed 2 1 0 N/O CRITERIA / DESCRIPTION ATTENDANCE Exemplary = 0–1 absences per semester; 98%+ attendance rate (excluding school-related activities) Acceptable = 2–3 absences per semester; 93%+ attendance rate Needs Improvement = 4+ absences per semester; 92% or less attendance rate PUNCTUALITY Exemplary = 0–1 tardies per semester; 98%+ punctuality rate Acceptable = 2–3 tardies per semester; 93%+ punctuality rate Needs Improvement = 4+ tardies per semester; 92% or less punctuality rate COMMUNICATION – appropriate language usage, good listener, asks questions when needed, conveys ideas clearly ORGANIZATION – records assignments in planner daily; keeps class work organized; cleans up work area before leaving TIME MANAGEMENT – completes and turns in assignments on time; makes constructive use of class time SAFETY – observes safety rules; enforces safety regulations with peers; reports defective equipment RESPONSIBILITY – asks for clarification and feedback; communicates with teacher ahead of time; accepts responsibility for mistakes SELF-MANAGEMENT – uses good manners and etiquette; maintains good hygiene; maintains self-control; uses appropriate language INTEGRITY – is honest; follows through on tasks; maintains confidentiality; uses school equipment appropriately TEAMWORK – functions as part of a team; provides leadership; contributes to team effort; accepts feedback CIVILITY – shows a positive demeanor; listens actively; displays empathy; limits socializing during work DIVERSITY – respects others’ points of view; accepts students with different learning styles; communicates with patience LEADERSHIP – sets a good example; provides feedback; accepts responsibility willingly POSITIVE ATTITUDE – willingness to learn; accepts criticism; makes the best of a situation PERFORMANCE – understands evaluation criteria; modifies behavior to improve performance; accepts feedback **Any student receiving a '0' score in any category will automatically be ineligible for a Pathway to Employment Card** Instructor's Comments: Instructor's Printed Name: _________________________ High School: _________________________ Instructor's Signature: ___________________________ Date: ___________________ Frequently Asked Questions Q: What is the Pathway to Employment Certification? A: A recognition earned by students who meet rigorous workplace readiness standards, including punctuality, teamwork, communication, professionalism, and reliability. Q: What does my organization commit to? A: Only to offer a guaranteed interview to certified students who apply for open entry-level positions. There is no obligation to hire. Q: Why should my business participate? A: This program provides access to motivated, job-ready candidates and helps strengthen the local workforce pipeline. Q: Can we give input on the certification criteria? A: Yes. Local employer input is central to keeping the program aligned with real industry needs. Q: What if we don't currently have openings? A: There is no obligation beyond guaranteeing an interview when positions become available. PATHWAY TO EMPLOYMENT Mary M. Knight School District & Mason County Economic Development Council Dear Employer, Mary M. Knight School District and the Mason County Economic Development Council are proud to introduce a program called Pathway to Employment. Students who are awarded Pathway to Employment cards are potential employees whom we believe are work-ready. They will present their cards to employers for consideration in the interviewing and hiring process. Their instructors have verified the following academic and workplace standards, which employers have said are of great importance to them: • Dependability • Satisfactory Academic Performance • Effective Communication Skills • Teamwork & Leadership We invite you to partner with us as a Pathway to Employment business. All we ask is that you agree to give students with Pathway to Employment cards an interview when you have an open position for which the student qualifies. The rest is up to the student. This is a great opportunity for local business leaders to make more informed hiring decisions for entry-level employees. If you would like to participate in this program and would like a window sticker to show your participation and support, please contact: Garrett Johannes CTE Director - Mary M. Knight School District gjohannes@mmk.wednet.edu Kevin Shutty Mason County Economic Development Council kevin@choosemason.com Thank you for considering our students as potential employees. Sincerely, Mary M. Knight School District & Mason County Economic Development Council Mason County Agenda Request Form To: Board of Mason County Commissioners Item No. From: Kim Monroe Ext: 420 Department: Human Resources Briefing: ☒ Action Agenda: ☒ Public Hearing: ☐ Special Meeting: ☐ Briefing Date(s): March 2, 2026 Agenda Date(s): March , 2026 Internal Review: ☐ Finance ☒ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other (Please ensure proper internal review channels have been followed, this is the responsibility of the requesting Department) Item: Resolution Amending Resolution 2025-003 Changing the Compensation Benchmark for the Chief Deputy Prosecuting Attorney Salary Background/Executive Summary: 1. This action establishes internal alignment, benchmarking the compensation of the Chief Deputy Prosecutor to the Mason County Prosecuting Attorney rather than to the WA Superior Court Judge. 2. The resolution increases the percentage rate of the salary from 85% of the Superior Court Judge to 87.5% of the Mason County Prosecuting Attorney. Associated Costs/Budget Impact (amount, funding source, budget amendment, etc.): Approximately $42,790 annually Public Outreach: N/A Requested Action: Approval of the Resolution amending Resolution 2025-003 Changing the Compensation Benchmark for the Chief Deputy Prosecuting Attorney Salary. Attachment(s): Resolution RESOLUTION NO. ____ AMMENDING RESOLUTION NO. 2025-003 CHANGE Compensation benchmark from WA State Superior Court Judge to Mason County Prosecutor, and establish compensation for the position at 87.5% **A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF MASON COUNTY ESTABLISHING THE SALARY OF THE CHIEF DEPUTY PROSECUTOR** WHEREAS, RCW 36.16.070 states…The Board shall fix the compensation of all employees; and WHEREAS, the Board adopted Resolution No. 2025-003 on January 21, 2025 setting the Chief Deputy Prosecuting Attorney salary at 85% of that of a WA State Superior Court Judge; and WHEREAS, the Board recognizes that the Chief Deputy Prosecutor serves as the primary deputy to the elected Prosecuting Attorney with significant managerial and legal responsibilities, warranting a proportional salary structure; and WHEREAS, the Board has reviewed relevant market data, internal equity considerations, recruitment and retention factors, and organizational alignment related to the Chief Deputy Prosecutor position; and NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Mason County, Washington, hereby amend Resolution No. 2025-003 to: 1. Benchmark Salary – The annual salary for the at-will position of Chief Deputy Prosecutor is hereby established at eighty-seven and one-half percent (87.5%) of the salary of the Mason County elected Prosecuting Attorney, as set by the County. 2. Compensation Structure Affirmed The Board affirms that action reflects the relative scope, responsibility, and leadership role of the position and supports internal equity within the Prosecuting Attorney’s Office. 3. Administrative Implementation The Mason County Human Resources Department is hereby authorized and directed to implement this salary adjustment consistent with this resolution and applicable County policies effective March 1, 2026. DATED this day of _____________, 2025. ATTEST: ________________________________ McKenzie Smith, Clerk of the Board APPROVED AS TO FORM: ________________________________ Mike Dorsy, Prosecuting Attorney BOARD OF COUNTY COMMISSIONERS MASON COUNTY, WASHINGTON __________________________________ Randy Neatherlin, Chair ___________________________________ Sharon Trask, Commissioner ___________________________________ Pat Tarzwell, Commissioner Docusign Envelope ID: 32F1B935-F10A-43D8-86E0-89718AA39337 Mason County Agenda Request Form To: Board of Mason County Commissioners Item No. From: Travis Adams Ext: 530 Department: County Administrator Briefing: ☒ Action Agenda: ☒ Public Hearing: ☐ Special Meeting: ☐ Briefing Date(s): March 2, 2026 Agenda Date(s): March 3, 2026 Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other (Please ensure proper internal review channels have been followed, this is the responsibility of the requesting Department) Item: Letters of Support for Public Utility District No. 1’s Jorstad Substation Grid Resilience Project in Lilliwaup and Hood Canal Grid Resilience Project Background/Executive Summary: Public Utility District (PUD) No. 1 is applying for Community Project Funding (CPF) for the Fiscal Year (FY) 2027 for both the Jorstad Substation Grid Resilience Project in Lilliwaup and Hood Canal Grid Resilience Project. The Commissioners have previously signed numerous letters of support for this important project. Associated Costs/Budget Impact (amount, funding source, budget amendment, etc.): None Public Outreach: N/A Requested Action: Approval of the letter of support for Public Utility District (PUD) No. 1’s application to Community Project Funding (CPF) for the Fiscal Year (FY) 2027 for both the Jorstad Substation Grid Resilience Project in Lilliwaup and Hood Canal Grid Resilience Project. Attachment(s): Letters MASON COUNTY BOARD OF COMMISSIONERS 1ST District RANDY NEATHERLIN 2nd District PAT TARZWELL 3rd District SHARON TRASK Mason County Building 1 411 North Fifth Street Shelton, WA 98584-3400 (360) 427-9670 ext. 419 Fax (360) 427-8437 March 3, 2026 The Honorable Emily Randall 1531 Longworth House Office Building Washington, D.C., 20515 Re: Support for Mason County PUD No. 1’s CPF Request for FY27 Dear Congresswoman Randall, The Board of Commissioners for Mason County, Washington would like to express our support for Mason County PUD No. 1’s appropriations request to fund their Jorstad Substation Grid Resilience Project in Lilliwaup, Washington. The PUD received $3 million in grant funding for the first phase of the project, which includes the design and engineering of this middle-mile substation, but they need assistance constructing the station and building the exit feeders, which will take about $6 million. This Grid Resilience Project is important for Mason County residents on the Hood Canal because this area experiences frequent and long-lasting power outages due to the terrain of U.S. Highway 101 and the Olympic National Forest that winds along the shoreline of Hood Canal. These areas are vulnerable to natural hazards like landslides, wind and snow events, and most commonly, fallen trees from the rainforest canopy. Currently there is a 35-mile stretch of power lines that run along Hwy 101 from Hoodsport to Mt. Walker in Brinnon. When one section goes out of power, the entire stretch goes out. During two large storm events in 2022, these customers were out of power for over three days the first time and over two days the second time because there is no redundant power supply. With a middle mile substation, most of these customers could have been back in service in less than 24 hours. Additionally, the PUD’s Hoodsport Substation and the Jefferson County substation are old (1960’s) and both must be taken completely offline for the PUD to perform their maintenance or to accommodate Bonneville Power Administration’s maintenance activities. This middle mile substation would improve the resilience of the local power grid and enable the PUD to keep most customers in power under most circumstances thanks to a redundant power feed. We hope you will agree and select Mason PUD 1’s Jorstad Substation Grid Resiliency Project to move forward for appropriations. They have been a fantastic public partner for Mason County and have a proven track record of getting projects done. Sincerely, Pat Tarzwell, Randy Neatherlin, Sharon Trask, Chair Vice-Chair Commissioner MASON COUNTY BOARD OF COMMISSIONERS 1ST District RANDY NEATHERLIN 2nd District PAT TARZWELL 3rd District SHARON TRASK Mason County Building 1 411 North Fifth Street Shelton, WA 98584-3400 (360) 427-9670 ext. 419 Fax (360) 427-8437 March 3, 2026 The Honorable Emily Randall 1531 Longworth House Office Building Washington, D.C., 20515 Re: Support for Mason County PUD No. 1’s CPF Request for FY27 Dear Congresswoman Randall, The Board of Commissioners of Mason County, Washington would like to express our support for Mason County PUD No. 1’s appropriations request to fund their Hood Canal Grid Resilience Project. PUD 1 has procured other grant funding through FEMA and U.S. Department of Energy and Washington State Department of Commerce to rebuild several areas of aging power infrastructure along U.S. Highway 101 along with other major grid resilience initiatives, like a middle-mile substation. There are still two major project areas that the PUD needs funding assistance to complete, with a $5.6 million project cost, which is cost prohibitive for only 5,600 electric meters. This CPF funding would making this project a near-term reality without impacting public ratepayers. This Hood Canal Grid Resilience Project is important for Mason County residents on the Hood Canal because this area experiences frequent and long-lasting power outages due to the terrain of U.S. Highway 101 and the Olympic National Forest. These areas are vulnerable to natural hazards like landslides, wind and snow events, and most commonly, fallen trees from the rainforest canopy. Mason PUD 1 has a 5.2-mile stretch of overhead 3-Phase power lines on U.S. Hwy 101 that run under the Olympic Rainforest canopy and along the shoreline of the Hood Canal. This section of line feeds power to 20% of the PUD’s electric customers. The tree canopy, natural hazards, and lack of resilient infrastructure cause a high number of power outages each year. 84 of the 106 poles in this 5.2 mile have installation dates ranging from the 1940s through the 1980s. The poles are undersized for modern electrical standards and prohibit the deployment of rural broadband. Additionally, the Beacon Point community in Lilliwaup is served by 4.7 miles of old underground power cable, installed in 1971. This community experiences long outage times due to the time and strenuous excavation required to locate and repair this old cable. This CDS funding would replace all of the underground cable with new modern cable as well as facilitate a public-private partnership with a local telecommunications provider to deploy fiber to home throughout this development. Beacon Point is a broadband desert with poor cell reception and no reliable satellite access. This fiber deployment not only benefits the customers in that development but would position the PUD to deploy AMI metering and SCADA by providing the fiber network backbone to support these future grid resilience projects. The components of the Hood Canal Grid Resilience Project are cited in the Mason County Hazard Mitigation Plan in both the PUD’s planning partner annex (Initiative #13) and the County’s pre- disaster mitigation initiatives for site hardening activities (CW-6), continuity of business and resiliency (CW-16) and working with local public entities on infrastructure control systems (C-11). We hope you will select Mason PUD 1’s Hood Canal Grid Resilience Project to move forward for appropriations. They have been a fantastic public partner for Mason County and have a proven track record of getting projects done. Sincerely, Pat Tarzwell, Randy Neatherlin, Sharon Trask, Chair Vice-Chair Commissioner MASON COUNTY BOARD OF COMMISSIONERS 1ST District RANDY NEATHERLIN 2nd District PAT TARZWELL 3rd District SHARON TRASK Mason County Building 1 411 North Fifth Street Shelton, WA 98584-3400 (360) 427-9670 ext. 419 Fax (360) 427-8437 March 3, 2026 The Honorable Patty Murray 154 Russell Senate Office Building Washington, D.C. 20510 Re: Support for Mason County PUD No. 1’s CPF Request for FY27 Dear Senator Murray, The Board of Commissioners of Mason County, Washington would like to express our support for Mason County PUD No. 1’s appropriations request to fund their Hood Canal Grid Resilience Project. PUD 1 has procured other grant funding through FEMA and U.S. Department of Energy and Washington State Department of Commerce to rebuild several areas of aging power infrastructure along U.S. Highway 101 along with other major grid resilience initiatives, like a middle-mile substation. There are still two major project areas that the PUD needs funding assistance to complete, with a $5.6 million project cost, which is cost prohibitive for only 5,600 electric meters. This CPF funding would making this project a near-term reality without impacting public ratepayers. This Hood Canal Grid Resilience Project is important for Mason County residents on the Hood Canal because this area experiences frequent and long-lasting power outages due to the terrain of U.S. Highway 101 and the Olympic National Forest. These areas are vulnerable to natural hazards like landslides, wind and snow events, and most commonly, fallen trees from the rainforest canopy. Mason PUD 1 has a 5.2-mile stretch of overhead 3-Phase power lines on U.S. Hwy 101 that run under the Olympic Rainforest canopy and along the shoreline of the Hood Canal. This section of line feeds power to 20% of the PUD’s electric customers. The tree canopy, natural hazards, and lack of resilient infrastructure cause a high number of power outages each year. 84 of the 106 poles in this 5.2 mile have installation dates ranging from the 1940s through the 1980s. The poles are undersized for modern electrical standards and prohibit the deployment of rural broadband. Additionally, the Beacon Point community in Lilliwaup is served by 4.7 miles of old underground power cable, installed in 1971. This community experiences long outage times due to the time and strenuous excavation required to locate and repair this old cable. This CDS funding would replace all of the underground cable with new modern cable as well as facilitate a public-private partnership with a local telecommunications provider to deploy fiber to home throughout this development. Beacon Point is a broadband desert with poor cell reception and no reliable satellite access. This fiber deployment not only benefits the customers in that development but would position the PUD to deploy AMI metering and SCADA by providing the fiber network backbone to support these future grid resilience projects. The components of the Hood Canal Grid Resilience Project are cited in the Mason County Hazard Mitigation Plan in both the PUD’s planning partner annex (Initiative #13) and the County’s pre- disaster mitigation initiatives for site hardening activities (CW-6), continuity of business and resiliency (CW-16) and working with local public entities on infrastructure control systems (C-11). We hope you will select Mason PUD 1’s Hood Canal Grid Resilience Project to move forward for appropriations. They have been a fantastic public partner for Mason County and have a proven track record of getting projects done. Sincerely, Pat Tarzwell, Randy Neatherlin, Sharon Trask, Chair Vice-Chair Commissioner MASON COUNTY BOARD OF COMMISSIONERS 1ST District RANDY NEATHERLIN 2nd District PAT TARZWELL 3rd District SHARON TRASK Mason County Building 1 411 North Fifth Street Shelton, WA 98584-3400 (360) 427-9670 ext. 419 Fax (360) 427-8437 March 3, 2026 The Honorable Maria Cantwell 511 Hart Senate Office Building Washington, D.C. 20510 Re: Support for Mason County PUD No. 1’s CPF Request for FY27 Dear Senator Cantwell, The Board of Commissioners of Mason County, Washington would like to express our support for Mason County PUD No. 1’s appropriations request to fund their Hood Canal Grid Resilience Project. PUD 1 has procured other grant funding through FEMA and U.S. Department of Energy and Washington State Department of Commerce to rebuild several areas of aging power infrastructure along U.S. Highway 101 along with other major grid resilience initiatives, like a middle-mile substation. There are still two major project areas that the PUD needs funding assistance to complete, with a $5.6 million project cost, which is cost prohibitive for only 5,600 electric meters. This CPF funding would making this project a near-term reality without impacting public ratepayers. This Hood Canal Grid Resilience Project is important for Mason County residents on the Hood Canal because this area experiences frequent and long-lasting power outages due to the terrain of U.S. Highway 101 and the Olympic National Forest. These areas are vulnerable to natural hazards like landslides, wind and snow events, and most commonly, fallen trees from the rainforest canopy. Mason PUD 1 has a 5.2-mile stretch of overhead 3-Phase power lines on U.S. Hwy 101 that run under the Olympic Rainforest canopy and along the shoreline of the Hood Canal. This section of line feeds power to 20% of the PUD’s electric customers. The tree canopy, natural hazards, and lack of resilient infrastructure cause a high number of power outages each year. 84 of the 106 poles in this 5.2 mile have installation dates ranging from the 1940s through the 1980s. The poles are undersized for modern electrical standards and prohibit the deployment of rural broadband. Additionally, the Beacon Point community in Lilliwaup is served by 4.7 miles of old underground power cable, installed in 1971. This community experiences long outage times due to the time and strenuous excavation required to locate and repair this old cable. This CDS funding would replace all of the underground cable with new modern cable as well as facilitate a public-private partnership with a local telecommunications provider to deploy fiber to home throughout this development. Beacon Point is a broadband desert with poor cell reception and no reliable satellite access. This fiber deployment not only benefits the customers in that development but would position the PUD to deploy AMI metering and SCADA by providing the fiber network backbone to support these future grid resilience projects. The components of the Hood Canal Grid Resilience Project are cited in the Mason County Hazard Mitigation Plan in both the PUD’s planning partner annex (Initiative #13) and the County’s pre- disaster mitigation initiatives for site hardening activities (CW-6), continuity of business and resiliency (CW-16) and working with local public entities on infrastructure control systems (C-11). We hope you will select Mason PUD 1’s Hood Canal Grid Resilience Project to move forward for appropriations. They have been a fantastic public partner for Mason County and have a proven track record of getting projects done. Sincerely, Pat Tarzwell, Randy Neatherlin, Sharon Trask, Chair Vice-Chair Commissioner