HomeMy WebLinkAbout2026/02/03 - Regular PacketBoard of Mason County Commissioners
Draft Meeting Agenda
Commission Chambers
411 N 5th St, Shelton, WA 98584
February 3, 2026
9:00 a.m.
February 3.2
Commission meetings are live streamed at http://www.masonwebtv.com/
Regular Commission business meetings will be held in-person and via Zoom.
Please click the Zoom meeting link posted on the Mason County homepage and use the “raise hand” feature to be recognized
by the Chair to provide comment and testimony. Public comment and testimony can be provided in-person, via e-mail at
msmith@masoncountywa.gov; mail in to the Commissioners’ Office at 411 N 5th St, Shelton, WA 98584; or call (360) 427-
9670 ext. 419. If you need to listen to the Commission meeting via telephone, please provide your telephone number to the
Commissioners’ Office no later than 4:00 p.m. the Friday before the meeting.
1. Call to Order
2. Pledge of Allegiance
3. Roll Call
4. Correspondence and Organizational Business
4.1 Correspondence
5. Open Forum for Citizen Input
Please see above options to provide public comment; 3 minutes per person, 15-minute time limit.
6. Adoption of Agenda
Items appearing on the agenda after “Item 10. Public Hearings” may be acted upon before 9:15 a.m.
7. Approval of Minutes – November 25, 2025 and January 20, 2026 Regular Minutes and January 26, 2026
Briefing Minutes
8. Approval of Action Agenda
Items listed under “Action Agenda” may be enacted by one motion unless a Commissioner or citizen requests an item be
removed from the Action Agenda and considered a separate item.
8.1 Approval of Warrants and Treasurer Electronic Remittances
Claims Clearing Fund Warrant # 8118375-8118513 $5,983,254.13
Direct Deposit Fund Warrant # 123040-123444 $1,017,908.56
Salary Clearing Fund Warrant # 7009432-7009461 $ 652,353.79
8.2 Approval for Superior Court to use Real Estate Excise Tax (REET) funds for Facilities to complete the
Courtroom Lower Level 1 (LL1) to convert the jury box to seat thirteen jurors, recarpet, and repaint; and for
the Main Courtroom repair plaster, hide wire runs, and repaint.
8.3 Approval to accept the recommendation of the Hearing Examiner and formally acknowledge the vacation of
the rights-of-way as petitioned by operation of law pursuant to the Session Laws of 1889-1890, subject to the
conditions contained in the Findings of Fact, Conclusions of Law and Recommendations of the Hearing
Examiner for Road Vacation No. 425.
8.4 Approval to solicit for the two vacant Mason Transit Authority (MTA) board positions and to reappoint
Richard Lee for a four-year term set to expire December 31, 2030.
8.5 Approval of the North Mason Little League Concessions contract extension for Mason County Recreation
Area (MCRA) for an additional year set to expire March 1, 2027.
February 3, 2026 | Page 2 of 2
8.6 Approval for Facilities to replace both heat pumps at the Sheriff’s Office for the approximate cost of
$65,915.18 through Bradley Air using REET funds.
8.7 Approval to appoint Todd Wilmovsky to the Board of Equalization (BOE) for a term expiring May 31, 2029.
8.8 Approval to appoint Andrew Flannigan to the Transportation Improvement Program Citizens Advisory Panel
for a term expiring February 3, 2029.
8.9 Approval of the contract amendment with Mason Matters for an updating funding amount of $75,000 for a
contract term of January 1, 2026, to December 31, 2026.
8.10 Approval of the amended contracts with the Shelton-Mason County Chamber of Commerce updating clerical
errors.
8.11 Approval of the following Mason County Officers, Employee’s and former Employee’s, pursuant to Mason
County Ordinance 06-18, request for Defense & Indemnification coverage assigned by the County as named
defendants in the case of Brandon Rubio v Mason County, et al., case no. C25-5716-TSZ-SKV, served upon the
county on January 16, 2026 via Prosecuting Attorney’s Office: Brandon Bitz, Jayson Zaniewski, Krystal
Dierich and Tonia Reed.
8.12 Approval of the Teamsters Union Local No. 252 and Operating Engineers Local 302 and Mason County
Public Works Collective Bargaining Agreement (CBA) for January 1, 2026 through December 31, 2028.
9. Other Business (Department Heads and Elected Officials)
10. 9:15 a.m. Public Hearings and Items Set for a Certain Time
Please see above options to provide public testimony.
No Public Hearings set for this time.
11. Board’s Calendar and Reports
12. Adjournment
MASON COUNTY
TO: Board of Mason County Commissioners
Reviewed
FROM: Kariann Rutledge Ext. 380
DEPARTMENT: Support Services Action Agenda
DATE: February 3, 2026 No. 4.1
ITEM: Correspondence
4.1.1 Received Letter from Federal Energy Regulatory Commission regarding DPP
Revision, Revised Backfill Plan for RA-02 and RA-03, Cushman No.1 Development,
Cushman Project
4.1.2 Received an Email from USFWS regarding USFWS Publishes 90-Day Findings on
Petition for Several Species
4.1.3 Received Letters from Randy Lewis regarding Belfair Sewer and Sewer Conditions.
Attachments: Originals on file with the Clerk of the Board.
1
Kariann Rutledge
From:McKenzie Smith
Sent:Friday, January 23, 2026 9:37 AM
To:Kariann Rutledge
Subject:FW: USFWS Publishes 90-Day Findings on Petitions for Several Species
Good morning Kariann,
Would you please add the below email to correspondence and distribute? Tank you so much!
Warm regards,
**Please note: Mason County complies with the Public Records Act Chapter 42.56 RCW. As such, any e-mail sent to and/or from the
County may be subject to public disclosure.
From: Lavalle, Andrew J <andrew_lavalle@fws.gov>
Sent: Friday, January 23, 2026 9:29 AM
Subject: USFWS Publishes 90-Day Findings on Petitions for Several Species
Dear local partner,
The U.S. Fish and Wildlife Service has completed 90-day findings on several petitions to list species as
threatened or endangered under the Endangered Species Act. This includes petitions for the following species
in Washington:
Olympic marmot, a ground-dwelling mammal found on the Olympic Peninsula
Wilson’s phalarope, a shorebird that breeds in the western United States, including
Washington
Gray cat’s-eye, a plant found in the lower Columbia Basin in central Washington
Based on our review, the Service finds these three petitions present substantial scientific or commercial
information indicating that listing under the Endangered Species Act may be warranted. As a result, the
Service will initiate a full status review for these species.
90-day findings are only the first step in the Service’s rigorous process to determine whether a species
warrants listing under the Endangered Species Act. The next step will be 12-month findings, which involve
2
comprehensive status reviews and detailed analyses using the best available scientific and commercial
information to determine whether listing is warranted.
If the Service determines in its 12-month finding that listing a species is warranted, the Service will then
publish a proposed rule in the Federal Register, providing the public an opportunity to comment on the
proposed listing.
The public and our partners play an important role in this process by contributing information regarding the
species and factors that may affect their status. Additional information on the 90-day findings and instructions
on how to submit relevant information are included in the official notice now available in the Federal
Register for public inspection. It will be formally published on Monday, January 26.
For more information on the ESA listing process, including 90-day findings and status reviews, please visit:
www.fws.gov/endangered/esa-library/pdf/listing.pdf
Andrew LaValle
Public Affairs Specialist
Washington Ecological Services
U.S. Fish & Wildlife Service
www.fws.gov/office/washington-fish-and-wildlife
360-628-3810 (c)
I am out of the office every other Friday
Hi everybody - Randy Lewis – Airport precinct
Again – Not against the Bremerton sewer expansion per se
For me it must be demonstrated that the potential expansion serves the best interests of
Mason County citizens/taxpayers
Yesterday I noticed that a document containing I believe to be a plan on how to construct a
feasibility study had been submitted to the Commissioners. Kudos to whoever put that
together – I believe to be Travis
Any such plan must conclude that a Bremerton expansion is financially beneficial to the
Citizens of Mason County. This includes analysis of the financial consequences of various
adverse scenarios. Quantify these financial risks, in eƯect perform financial stress tests,,
to evaluate the financial risks associated with a Bremerton expansion.
It was asserted recently in these chambers that a Bremerton expansion would result in
Bremerton sharing the cost of expanding the capacity of the base plant in Belfair.
Let’s look at this assertion more granularly. Let’s set aside for the moment a potential
Bremerton extension. Apparently, there is a need to expand the plant to serve the needs of
Mason County. This would include new Mason County citizens who move to Mason County
because to the Bremerton Naval expansion.
So, what would be the cost of that expansion without a Bremerton extension? This number
must be quantified and included in the feasibility study. In that scenario no sharing of the
cost by Bremerton.
Now the question becomes, what would be the incremental cost, over and above what the
cost of expansion to serve only our needs, of further expansion of the plant to service
Bremerton customers, in addition to the infrastructure built above the County line in
Bremerton to service those new hook ups.
Is Bremerton going to pay for these incremental costs? Even if they agree to pay for all of
those incremental expenses, caused by them, would Bremerton then agree to pay for some
of the infrastructure costs required to service only Mason County customers?
If not the “sharing of expenses” argument fails.
Received 01/27/26Commissioners Randy Neatherlin,Sharon Trask and Pat Tarzwell.Travis Adams, McKenzie Smith,Loretta Swanson, Richard Diaz
Randy N mentioned that he brought my name up today, and that others were interested in
two issues I care about with respect to the proposed sewer extension.
Anyone who knows me knows that I care about the “what” not the “who”. I make
opinions/decisions on what I believe to be the merits of the issue. Ask two close friends of
mine I very publicly criticized on a decision made as Shelton City Council members.
With respect to the sewer issue, I don’t believe the trigger should be pulled until financial
projections are generated under various proposed scenarios including (1) without sewer
extension and (2) with sewer extension including various potential “deals”. Otherwise, we
are flying blind.
As a citizen IMHO there are two deal breakers. If Bremerton does not agree to these two
conditions, I would vote a hard NO.
The sewer system infrastructure in Belfair has been and continues to be funded by Mason
County taxpayers. It is not appropriate to hand over use of this infrastructure to Bremerton
for nothing.
Condition 1; Bremerton somehow compensates Mason County for the $70 to $125 Million
Bremerton does not have to spend to construct their own system.
An assertion was made that Bremerton has options that would not cost as much to begin
with. The $30 million or whatever Mason County agrees is a fair number does not have to be
in a single payment.
If Bremerton is willing to upgrade their system gradually, then they can pay the $30M
gradually over time. One solution is to charge Bemerton ratepayers a utility tax. One
advantage of this approach, my understanding is, that utility taxes can be used for anything
– the money goes into the general fund.
The Bremerton engineer asserted in the North Mason meeting that the "math" doesn't work
out for Bremerton to compensate Mason County for this acquisition cost - yet in the same
North Mason meeting he said that the math hasn't been done yet. Say what?
Condition 2; Concern over eƯect on Belfair businesses. Solution: Bemerton zones the new
sewer area only allowing industrial use as he claims that's all Bremerton is interested in.
No Home Depot, no homes etc allowed. Bremerton and others assert that the proposed
sewer will include industrial only
The claim was made in the North Mason meeting he would be "devastated" if the deal
resulted in closure of Belfair businesses. Fine - Do the zoning and his anxiety disappears.
Received 01/27/26Commissioners Randy Neatherlin,Sharon Trask and Pat Tarzwell.Travis Adams, McKenzie Smith,Loretta Swanson, Richard Diaz
My perception is that they need us more than we need them! If the BOCC agrees to a deal
without these two protections, people are going to ask why the BOCC caved in to
Bremerton.
Many people will wonder, some very publicly, what isn't being disclosed to the public that is
driving a decision that makes no logical sense for Mason County.
Again, the BOCC should not be afraid to say NO. Call their blu Ư.
Board of Mason County Commissioners
Proceedings
Commission Chambers
411 N 5th St, Shelton, WA 98584
November 25, 2025
1. Call to Order – The Chairperson called the regular meeting to order at 9:00 a.m.
2. Pledge of Allegiance – Dan Cameron led the flag salute.
3. Roll Call – Present: Present: Commissioner District 1 – Randy Neatherlin; Commissioner
District 2 – Pat Tarzwell; Commissioner District 3 – Sharon Trask.
4. Correspondence and Organizational Business
4.1 Correspondence
4.1.1 Dean Jewett sent in a Board of Health application.
4.1.2 Squaxin Island Tribe sent in a letter requesting a delay of hearing for the withdrawal of
Squaxin Island properties from South Mason Fire and Rescue territory.
4.1.3 Levy certification was received from Herb Gerhardt for Mason County Public Hospital
District #2, Travis Merrill for Port of Allyn, Public Hospital District #1, Karen Thomas for
Fire District 18, Kathleen Wyatt for Port of Hoodsport, Port of Dewatto. Sharon
Hankinson for Mason County Cemetery District 1, and Troy Woodword for Mason
County Fire District No. 6.
4.1.4 Federal Energy Regulatory Commission sent in letters regarding Analysis Approach
Package, Cushman No.1 Development, Cushman Project, DPP, Cushman No.1
Development, Cushman Project and DPP Field Guidance Document, Cushman No.1
Development, Cushman Project.
4.1.5 Kerry Myers sent in a Lodging Tax Advisory Committee application.
4.1.6 Mikayla Porter sent in a Mason County Transit Authority Board application.
4.1.7 Washington State Liquor and Cannabis Board sent in renewal notice.
4.1.8 Virginia Feldman sent in a Historic Preservation Commission application.
4.1.9 Comcast sent notice regarding Removal of Channels Owned by Versant from Digital
Economy Tier and Changes to Xfinity.
4.1.10 Washington State Liquor and Cannabis Board sent in Notice of Liquor License
Application for THE POSH PESCATARIAN, LLC and NIMRAT & JASLEEN INC.
4.2 Luke Viscusi shared the Annual Mason County Heritage Grant Cycle News Release
4.3 Travis Adams shared the Mason County Parks and Trails Advisory Board Openings News
Release
4.4 Kevin Guijosa shared the Mason County Solid Waste offering Free Christmas Tree
Recycling
4.5 Kevin Guijosa shared the Mason County Public Works early closure of the Eells Hill
Transfer and Belfair Drop Box on Thursday, December 18th
5. Open Forum for Citizen Input
Kelly Frazier shared the commencement of Operation Greenlight for veterans within Mason
County. Followed by Dan Cameron reading the full proclamation.
Paul Leneky spoke about current access lane for school district and troubles faced with size and
flow of population. Thanked County for promptly addressing issues and painting proper road
markers and cross walks.
Bill Hyatt shared concern about homelessness in Mason County. Requested Mason County take
November 25, 2025 | Page 2 of 5
action to address homeless in 5-year plan.
Michael Subtroth spoke about Mason County Comp Plan particularly details around affordable
housing asking we address it further in the Comp Plan.
Kevin Shutty updated on Economic Development Council (EDC) conducting childcare research
for options throughout the county can be found at masonedc.org. Spoke about EDC office
opening in Belfair and spoke about legislative sendoff taking place 12/1/2025.
Richard Anderson thanked staff for help with Lakeland village spoke about not enough
representation in shadow of Belfair, requesting help for town of Allyn.
6. Adoption of Agenda
Cmmr. Tarzwell/ Neatherlin moved and seconded to adopt the agenda as published. Motion
carried unanimously. Neatherlin-aye; Tarzwell-aye; Trask-aye.
7. Approval of Minutes
Cmmr. / moved and seconded to adopt the October 27, November 3, November 10 and
November 17, 2025 Briefing minutes, the October 28, 2025 Regular minutes and the November
4, 2025 Special Minutes as presented. Motion carried unanimously. Neatherlin-aye; Tarzwell-
aye; Trask-aye.
8. Approval of Action Agenda
8.1 Approval of Warrants & Treasurer Electronic Remittances
Claims Clearing Fund Warrant # 8116610-8117274 $ 3,016,735.43
Direct Deposit Fund Warrant # 120995-121400 $ 941,799.07
Salary Clearing Fund Warrant # 7009264-7009301 $ 1,222,042.67
Treasurer Electronic Remittance $ 1,592,448.09
8.2 Approval for Mason County Utilities & Waste to issue a water leak credit for customer
#306019 in the amount of $1,600 plus applicable late fees, based on verification that the leaks
have been repaired.
8.3 Approval of the Resolution amending Res. 2023-056 changing the name of the Pacific-Salish
Economic Development District (EDD) to the Evergreen Coast Regional Partnership EDD to
better reflect the region. (RES. 2025-077)
8.4 Approval of a Resolution accepting the donation of a motor vehicle from Bruce Titus
Automotive Group and Authorizing its transfer into County Service. (RES. 2025-76)
8.5 Approval for the Chair to sign the sub-recipient amendment with Community Action Council of
Lewis, Mason, and Thurston Counties to extend the Public Services Washington State
Community Development Block Grant contract #25-64210-010 for a period of one year
beginning July 1, 2025 and ending June 30, 2025 in the amount $105,000. (MCC 25-046)
8.6 Approval to amend Resolution 2024-057 to increase Mason County Parks Field Use Rages by
2.8% beginning January 1, 2026. (RES. 2025-75)
8.7 Approval to re-appoint Caleb Cowles for a new three-year term on the Mason County Historic
Preservation Commission beginning December 2025 and ending November 2028.
8.8 Approval of the Indigent Defense Grant Award for Public Defense Improvement Funds in the
amount of $123,492.61.
8.9 Approval to set a Public Hearing for Tuesday, December 9, 2025 at 9:15 a.m. to take public
comment on the draft Mason County Local Homeless Housing Plan.
8.10 Approval of the Memorandum of Understanding with City of Bremerton for sanitary sewer
service. (MCC 25-047)
November 25, 2025 | Page 3 of 5
8.11 Approval of the Criminal Justice Treatment Account (CJTA) Plan and sign the 2025-2027
CJTA Contract (MCC. 25-048 AND 25-049)
8.12 Approval of the Resolution Establishing the Framework for Utilization of Opioid Settlement
Funds in Mason County. (RES. 2025-79)
8.13 Approval of quote given by Bradley Air Company for replacement of the Jail kitchen walk-in
cooler and Juvenile Detention’s heating system.
8.14 Approval to set a Public Hearing for Tuesday, December 16, 2025 at 9:15 a.m. to take public
comment on the draft Mason County Comp Plan updates.
8.15 Approval to advertise for the currently vacant position of Chief Public Defender.
8.16 Approval of the Resolution Adjusting Defense Attorney Contract Rate for Indigent Defense
(RES. 2025-78)
8.17 Approval of the Resolution deleting Fund 114, Victim Witness Activity, and establish
Department No. 181, Victim Witness Activity, within the general fund for the 2026 budget
(RES. 2025-74)
8.18 Request to set a public hearing for December 16, 2025, at 9:15 a.m. to consider and approve
supplemental budget requests and budget transfers to the 2025 budget. (RES. 2025-084)
8.19 Approval of Adopt-A-Road application submitted by the Hood Canal Lions Club for the section
of McReady Rd MP 1-6.
8.20 Approval of Adopt-A-Road application submitted by Clifford Denson for the section of E Agate
Rd from State Route 3 to Crestview Drive.
8.21 Approval of the resolution setting a hearing date with the Hearings Examiner for Wednesday
January 14, 2026, at 1:00pm via zoom to consider public comment on Road Vacation No. 426.
(RES. 2025-081)
Cmmr. Tarzwell/Neatherlin moved and seconded to approve action items 8.1 through 8.21, with
the removal of item 8.10. Motion carried unanimously. Neatherlin-aye; Tarzwell-aye; Trask-
aye.
Item 8.10
Cmmr. Neatherlin requested the item be removed for additional discussion.
Loretta Swanson spoke about the changes to item 8.10
Cmmr. Tarzwell/Neatherlin moved and seconded to approve item 8.1 the MOU to Bremerton
for sanitary sewer services. Motion carried. Neatherlin-aye; Tarzwell-aye; Trask-nay.
9. Other Business (Department Heads and Elected Officials)
No other business.
10. 9:15 a.m. Public Hearings and Items Set for a Certain Time
Please see above options to provide public testimony. These options are available only while COVID-19 OPMA
meeting restrictions are in place.
10.1 Public Hearing to consider establishing a 25-mph speed limit on Yates Road and Ellis Road.
Staff: Mike Collins (RES. 2025-082 AND 2025-083)
Loretta Swanson shared the Ordinances to adjust signage and establish speed limits.
Cmmr. Neatherlin /Tarzwell moved and seconded to approve Ordinances as proposed to
set speed limit on Yates Road and Ellis Road. Motion carried unanimously. Neatherlin-
aye; Tarzwell-aye; Trask-aye.
November 25, 2025 | Page 4 of 5
10.2 Public Hearing to take public comment on the certification to the County Assessor the amount
of taxes for county purposes and the amount of taxes levied for each taxing district for 2026.
Staff: Jennifer Beierle (RES. 2025-73 AND 2025-070 AND 2025-071 AND 2025-072)
Jennifer Beierle shared tax levies for year 2026.
Cmmr. Tarzwell/ Neatherlin moved and seconded to approve Resolutions as proposed to
increase 2026 current expense property tax levies by 0% bank excess capacity and set
levy at $11,230,126.50. Motion carried unanimously. Neatherlin-aye; Tarzwell-aye;
Trask-aye.
Cmmr. Neatherlin/Tarzwell moved and seconded to approve Resolutions as proposed to
increase 2026 Road property tax levies by 0% bank excess capacity and set levy at
$11,982,340.51 including a diversion of road levy of $2,160,000 . Motion carried
unanimously. Neatherlin-aye; Tarzwell-aye; Trask-aye.
Cmmr. Tarzwell/ Neatherlin moved and seconded to approve Resolutions as proposed to
certify refund levies in the following levies and amounts for collection in 2026 to recover
net refunds, cancellations, and permissions for the chair to sign the form from the
treasurer authorizing the collection of the refund levies, county's general fund
$433.26. Current expense road diversion $0. Road district number one $3,28123. Mental
health $0. Veterans assistant fund $0. Motion carried unanimously. Neatherlin-aye;
Tarzwell-aye; Trask-aye.
Cmmr. Neatherlin/Tarzwell moved and seconded to adopt the 2026 current expense and
road property tax levy resolutions and continue the hearing to December 9th, 2025
commission meeting at 9:15 a.m. to adopt a resolution certifying the county assessor the
property tax levies for the collections in 2026. Motion carried unanimously. Neatherlin-
aye; Tarzwell-aye; Trask-aye.
10.3 Public Hearing take public comment on the proposed roll of rates and charges of Lake
Management District No. 1 (LMD) for Island Lake. Staff: Travis Adams (RES. 2025-80)
Travis Adams shared proposed roll of rates and charges of Lake Management District No. 1
(LMD) for Island Lake.
Public Comment:
Randy Lewis spoke in favor of the proposal.
Cmmr. Neatherlin/Tarzwell moved and seconded to approve the Resolution as proposed
to set the rates for the Lake Management District rates at for 2026 at 50,000. The total
estimated LMD rate revenue the 15-year LMD is 343,980. The formula for rates and
charges that is to be established in 2026 assessment for the LMD is 62 cents per thousand
valuation. It is anticipated for that revenue bonds and or notes payable for such rates
and charges will be issued to finance the activities of the LMD. Motion carried
unanimously. Neatherlin-aye; Tarzwell-aye; Trask-aye.
11. Board’s Calendar and Reports – The Commissioners reported on meetings attended the past
week and announced their upcoming weekly meetings.
12. Adjournment – The meeting adjourned at 10:31 a.m.
November 25, 2025 | Page 5 of 5
ATTEST:
____________________________
McKenzie Smith, Clerk of the Board
BOARD OF COUNTY COMMISSIONERS
MASON COUNTY, WASHINGTON
_______________________________
Sharon Trask, Chair
_______________________________
Pat Tarzwell, Vice-Chair
________________________________
Randy Neatherlin, Commissioner
Board of Mason County Commissioners
Proceedings
Commission Chambers
411 N 5th St, Shelton, WA 98584
January 20, 2026
1. Call to Order – The Chairperson called the regular meeting to order at 9:00 a.m.
2. Pledge of Allegiance – Cmmr. Neatherlin led the flag salute.
3. Roll Call – Present: Present: Commissioner District 1 – Randy Neatherlin; Commissioner
District 2 – Pat Tarzwell; Commissioner District 3 – Sharon Trask.
4. Correspondence and Organizational Business
4.1 Correspondence
4.1.1 Timberland Regional Library (TRL) sent in the levy limitation calculation worksheet for
the levy amount and rate and levy increase.
4.1.2 Federal Energy Regulatory Commission, Division of Dam Safety and Inspections sent in
Dam Safety Inspection Report for Cushman Dam No. 2.
4.1.3 Habit for Humanity of Mason County sent in a letter regarding short-term cash liquidity
issues.
4.1.4 Washington State Liquor and Cannabis Board sent in local authority renewal notices.
4.1.5 Federal Energy Regulatory Commission sent in a letter regarding Channel Conveyance
Capacity – Article 403.
4.1.6 Kelly Madsen sent in a letter regarding a dog pound enforcement officer.
4.1.7 Washington State Liquor and Cannabis Board sent in notice of special occasion liquor
license for the Karen Hilburn Cancer Fund.
5. Open Forum for Citizen Input
Matt Elroy, pastor for Bridge Community Church, led the Commission in prayer.
6. Adoption of Agenda
Cmmr. Trask/Neatherlin moved and seconded to adopt the agenda as published. Motion carried
unanimously. Neatherlin-aye; Tarzwell-aye; Trask-aye.
7. Approval of Minutes
Cmmr. Neatherlin/Trask moved and seconded to adopt the Briefing minutes for November 24,
December 1, December 8, and December 15, 2025 and January 5 and January 12, 2026; and
Regular minutes for December 9 and December 16, 2025 and January 6, 2026 as presented.
Motion carried unanimously. Neatherlin-aye; Tarzwell-aye; Trask-aye.
8. Approval of Action Agenda
8.1 Approval of Warrants and Treasurer Electronic Remittances
Claims Clearing Fund Warrant # 8118036-8118374 $ 533,748.43
Direct Deposit Fund Warrant # 122633-123039 $ 991,717.58
Salary Clearing Fund Warrant # 7009394-7009431 $1,304,016.93
Treasurer Electronic Remittance $ 698,175.34
8.2 Approval of the amendment to the Interlocal Agreement with Lewis County for prisoner
housing to extend the contract to December 31, 2026, and increase the daily housing rate from
$103.69 per day to $114.06 per day. (MC Contract No. 16-002)
January 20, 2026 | Page 2 of 2
8.3 Approval of the Memorandum of Agreement with the Washington State University (WSU)
Extension Appendix A in the amount of $102,622. (MC Contract No. 26-001)
8.4 Approval for Public Works to submit the Fish Barrier Removal Board Grant Program
applications for the Little Skookum barrier culvert replacement projects along Lynch Road and
Phillips Road, and Lower Uncle John on Agate Loop Road, authorize the County Engineer
and/or Chair to sign all pertinent document(s), and the County Engineer to advertise, set bid
dates/times, award contract(s) as needed for the projects.
Cmmr. Trask/Neatherlin moved and seconded to approve action items 8.1 through 8.4. Motion
carried unanimously. Neatherlin-aye; Tarzwell-aye; Trask-aye.
9. Other Business (Department Heads and Elected Officials)
Auditor Steve Deunkel spoke about ballots being sent out and encouraged voting.
Dan Teuteberg thanks BOCC for extension and spoke about class hosted by educated teens
about understanding Dementia 2/4 and 2/19
10. 9:15 a.m. Public Hearings and Items Set for a Certain Time
Please see above options to provide public testimony. These options are available only while COVID-19 OPMA
meeting restrictions are in place.
No Public Hearings set for this time.
11. Board’s Calendar and Reports – The Commissioners reported on meetings attended the past
week and announced their upcoming weekly meetings.
12. Adjournment – The meeting adjourned at 9:22 a.m.
ATTEST:
____________________________
McKenzie Smith, Clerk of the Board
BOARD OF COUNTY COMMISSIONERS
MASON COUNTY, WASHINGTON
_______________________________
Pat Tarzwell, Chair
_______________________________
Randy Neatherlin, Vice-Chair
________________________________
Sharon Trask, Commissioner
Board of Mason County Commissioners’ Briefing Minutes
Mason County Commission Chambers, 411 N 5th Street, Shelton, WA 98584
January 26, 2026 | Page 1 of 2
Week of January 26, 2026
Monday, January 26, 2026
9:00 A.M. Closed Session – RCW 42.30.140(4) Labor Discussion
Commissioners Neatherlin, Tarzwell, and Trask met in closed session for labor negotiation from 9:00
a.m. to 10:00 a.m. Kim Monroe, Travis Adams, Christopher Pinkston, Kayla Brinckmeyer, Cabot Dow,
and Lindsey Smith were also in attendance.
10:00 A.M. Transportation Improvement Program Citizens Advisory Panel Interview
Commissioners Neatherlin, Tarzwell, and Trask were in attendance.
• Commissioners interviewed Andrew Flannigan for the Transportation Improvement Program Citizens
Advisory Panel (TIP-CAP). Approved to appoint.
10:10 A.M. Clean Water District Advisory Committee Presentation
Commissioners Neatherlin, Tarzwell, and Trask were in attendance.
• The Clean Water District (CWD) Advisory Committee shared a PowerPoint presentation. In attendance
was Jason Ragan, Chair, Taylor Shellfish; Erica Marbet, Squaxin Island Tribe; Nick Shneider and
Aubrey Cardoza, Mason Conservation District; Ian Tracy, Environmental Health Manager; and
Vladimir Nekrutenko, Environmental Health Supervisor. Topics included: what CWD does, parcels
and budget by year, Mason County economics, how shellfish filter water, interactive web map,
shoreline surveys, reporting, parcel closures, outreach, grants, current revenue, revenue with an
increased parcel fee of $5.43, and summary. Commissioners asked for more details on costs and status
quo.
10:40 A.M. Economic Development Council & North Mason Regional Fire Authority – Kevin Shutty
& Abe Gardner
Commissioners Neatherlin, Tarzwell, and Trask were in attendance.
• Kevin and Abe discussed the Mason County Linkages to Care Transportation Project (MC -LCTP).
Transportation continues to be one of the most persistent barriers to health and recovery for many
individuals, the MC-LCTP will help ensure that no individual is denied access to essential services due
to lack of transportation. This program will need $225,000 from Treatment Sales Tax (TST) funding
over three (3) years. Tabled.
10:55 A.M. WSU Extension – Dan Teuteberg
Commissioners Neatherlin, Tarzwell, and Trask were in attendance.
• Dan introduced Nikki Brown, Grays Harbor County Fair Manager, and discussed Grays Harbor
County Fair participation for Mason County 4-H youth and volunteers. Nikki discussed the
collaboration between Grays Harbor and Mason counties.
11:05 A.M. Superior Court – Paddy McGuire
Commissioners Neatherlin, Tarzwell, and Trask were in attendance.
• Paddy requested to use Real Estate Excise Tax (REET) funding in the amount of $35,000 for the
following two Facilities projects: Courtroom Lower Level 1 (LL1) – conversion of the jury box to seat
thirteen (13) jurors, recarpeting, and repainting; and Main Courtroom – repairing plaster, hiding wire
runs, and repainting. Approved to move forward.
11:10 A.M. Indigent Defense – Maggie Huston
Commissioners Neatherlin, Tarzwell, and Trask were in attendance.
• Maggie presented the draft Mason County Public Defense Contract Attorney compensation caps,
billing procedures, and guidelines. A Resolution is needed for formal policy approval. Approved to
move forward.
11:15 A.M. Public Works – Loretta Swanson
Utilities & Waste Management
Board of Mason County Commissioners’ Briefing Minutes
Mason County Commission Chambers, 411 N 5th Street, Shelton, WA 98584
January 26, 2026 | Page 2 of 2
Commissioners Neatherlin, Tarzwell, and Trask were in attendance.
• Loretta shared the Hearings Examiner recommendation for Road Vacation no. 425. Approved to move
forward.
• Loretta discussed the Belfair feasibility study regarding the scope, schedule, and budget. A response
has not been received yet. Loretta and Richard are also working on the scope and budget for General
Sewer Plan.
11:20 A.M. Support Services – Travis Adams
Commissioners Neatherlin, Tarzwell, and Trask were in attendance.
• McKenzie Smith provided an update on Todd Wilmovsky’s application for the Board of Equalization
(BOE). If Todd abstains from voting on his own appeal, there is no conflict of interest. Approved to
move forward.
• McKenzie discussed the Mason Transit Authority (MTA) vacancy and expiring positions. John
Sheridan, Port of Allyn, stepped down as of December 31, 2025, and both Sheriff Spurling and Richard
Lee’s terms expire February 1, 2026. Approved to solicit for the vacant position and reach out to
Sheriff Spurling and Richard Lee to reappoint.
• John Taylor requested to extend the North Mason Little League (NMLL) concessions contract for
Mason County Recreational Area (MCRA) to March 1, 2027. Approved to move forward.
• Jennifer Beierle shared the 2026 Budget Supplemental Appropriations and Amendments calendar.
• Jennifer presented the December 2025 financial report. Current Expense revenue $48,334,458 at
106%. Treasurer Department receipts $33,250,994 at 111%. Current Expense expenditure $50,835,967
at 87%. Six-Year specific revenue streams: Community Development revenue $2,567,479; Detention
and Correction services $166,183; Current Expense property tax $10,715,972; Road Diversion
property tax $1,078,897; County Road property tax $10,739,089; Current Expense sales tax
$10,612,695; Criminal Justice tax $2,155,783; Rural Sales and Use tax $1,271,319; Homelessness
Prevention filings $675,832; Lodging tax $1,056,908; and REET 1 and 2 $1,617,917 each. Total
collected revenue $10,612,696; revenue budgeted $9.5 million. Current Expense cash $24,361,601.
Special Fund cash $71,728,601. Motor Pool expenditure $1,640,957 at 77.93%. Special and Other
Fund revenue $56,628,344 at 100%. Special and Other Fund expenditure $48,777,105 at 69%. Total
County debt $14,512,422; remaining debt capacity $203,161,663.
• Kelly Frazier requested to replace two heat pumps at the Sheriff’s Office for the approximate amount
of $65,915.18. Approved to move forward.
• Travis shared the letter from Mason County Fire Protection District No. 4 sharing the Resolutions to
withdraw Squaxin Island Tribe territories from legal boundaries and suggested a later Public Hearing
date.
• Travis shared the draft Public Facilities Fund (.09) Grant Process Overview which included an
application and scoring matrix. A stakeholder meeting will be scheduled.
• Cmmr. Neatherlin discussed properties with code enforcement issues an d requested weekly updates.
Respectfully submitted,
_________________________
McKenzie Smith,
Clerk of the Board
BOARD OF MASON COUNTY COMMISSIONERS
Pat Tarzwell, Randy Neatherlin, Sharon Trask,
Chair Vice-Chair Commissioner
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No.
From: Kariann Rutledge Ext: 380
Department: Central Services Briefing: ☐
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): Click or tap here to enter text. Agenda Date(s): February 3, 2026
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other
(This is the responsibility of the requesting Department)
Item:
Approval of Warrants & Treasurer Electronic Remittances
Claims Clearing Fund Warrant # 8118375-8118513 $ 5,983,254.13
Direct Deposit Fund Warrant # 123040-123444 $ 1,017,908.56
Salary Clearing Fund Warrant # 7009432-709461 $ 652,353.79
Background/Executive Summary:
The Board approved Resolution no. 80-00 Payment of Claims Against County: Procedure Authorizing
Warrant Issue and Release Prior to Board Claim Approval. Mason County Code 3.32.060(a) requires that
the Board enter into the minutes of the County Commissioners the approval of claims listing warrant
numbers.
Claims Clearing YTD total $ 5,983,254.13
Direct Deposit YTD total $ 2,009,626.14
Salary Clearing YTD total $ 1,956,370.72
Budget Impact (amount, funding source, budget amendment, etc.):
See above.
Public Outreach:
N/A
Requested Action:
Approval of the aforementioned Claims Clearing Fund, Direct Deposit Fund, Salary Clearing Fund, and
Treasurer Electronic Remittance warrants.
Attachment(s):
Originals on file with Financial Services and the Treasurer’s Office; copies on file with the Clerk of the
Board
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No.
From: Paddy McGuire, Superior Court Administrator
and Kelly Frazier, Facilities Manager Ext: 206 and 519
Department: Facilities & Grounds Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): 01/26/2026 Agenda Date(s): 2/3/2026
Internal Review: ☒ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other
(Please ensure proper internal review channels have been followed, this is the responsibility of the
requesting Department)
Item:
Approve REET funding for:
1. Courtroom LL1, convert jury box to seat 13 jurors, recarpet, and repaint
2. Main Courtroom, repair plaster, hide wire runs, repaint
Background/Executive Summary:
Superior Court now needs two courtrooms capable of handling jury trials. Courtroom LL1 has a jury box
seating six jurors for District Court, but Superior Court juries are 13 or 14 jurors. The jury box needs to
be reconfigured to seat a Superior Court jury. The courtroom also needs to be recarpeted and repainted.
The historic main courtroom has peeling plaster, needs wire runs hidden, and should be repainted.
Associated Costs/Budget Impact (amount, funding source, budget amendment, etc.):
These projects are eligible for REET funds. The estimated cost of the work in LL1 is $20,000, and the
Main Courtroom is $15,000.
Public Outreach:
N/A
Requested Action:
Approve the use of Real Estate Excise Tax (REET) funds for Facilities to complete the Courtroom LL1 to
convert jury box to seat 13 jurors, recarpet, and repaint and the Main Courtroom, repair plaster, hide wire
runs, and repaint work.
Attachment(s):
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No.
From: Lovejoy Schaefer, Right of Way Agent
Senior, on behalf of Mike Collins, PLS, PE
Deputy Director/County Engineer
Ext: 456
Department: Public Works Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): January 26, 2026 Agenda Date(s): February 3, 2026
Internal Review: ☐ Finance ☐ Human Resources ☒ Legal ☐ IT ☐ Risk ☐ Other
(Please ensure proper internal review channels have been followed, this is the responsibility of the
requesting Department)
Item: Road Vacation No. 425 –Hearings Examiner Recommendation
Vacate all that portion of the West half of the alley adjacent to Lots 6-10 in Block 57; and the East
half of the alley adjacent to Lots 7-10, in Block 58 to the centerline of Eberhart Street; and the East
half of the alley from the centerline of Eberhart Street adjacent to Lots 1-2, in Block 42; All in the
plat of the Town of Allyn, recorded in Volume 1 of plats, page 17, in the Northeast quarter of
Section 20, Township 22 North, Range 1 West, W.M. in Mason County, Washington.
Background/Executive Summary:
The Mason County Hearing Examiner held a hearing on Wednesday December 10, 2025, at 1:00pm via
zoom. This hearing was to consider formally acknowledging the vacation by operation of law to the
above mentioned alleys in the plat of the Town of Allyn, as recorded in Volume 1 of plats, page 17, as
dedicated on September 6, 1889, in Mason County, Washington, and as petitioned by Derek Floyd, Renae
Million and Marty Million.
The Hearing Examiner issued his Findings of Fact, Conclusions of Law and Recommendation on
December 26, 2025, recommending approval of the proposed vacation with the following condition.
1. The vacated area will still be subject to existing easements for ingress, egress, and drainage or other
purposes, if any, and in accordance with RCW 36.87.140, retain an easement in favor of Mason County
for any utilities and drainage present in the vacated right of way.
Associated Costs/Budget Impact (amount, funding source, budget amendment, etc.):
The required administrative fee of $1,000 has been paid. The vacation area is classified as a “Class C”
road. Per RCW 36.87.120 & MCC 12.20.060, no compensation other than the administrative fee of the
vacation action is due.
Public Outreach:
Public notice was provided as required by RCW 36.87.050, both by posting at the site and by publishing
in the county official newspaper.
Requested Action:
Requesting the Mason County Board of Commissioners accept the recommendation of the Hearing
Examiner and formally acknowledge the vacation of the rights of way as petitioned by operation of law
pursuant to the Session Laws of 1889-1890, subject to the conditions contained in the Findings of Fact,
Conclusions of Law and Recommendations of the Hearing Examiner for Road Vacation No. 425.
Attachment(s):
1. Hearing Examiner's Findings of Fact, Conclusions of Law and Recommendation
2. Order of Vacation
Road Vacation p. 1 Recommendation
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BEFORE THE HEARING EXAMINER FOR MASON COUNTY
Phil Olbrechts, Hearing Examiner
RE: Road Vacation No. 425
Petition for a Road Vacation
FINDINGS OF FACT, CONCLUSIONS
OF LAW AND RECOMMENDATION
SUMMARY
Derek Floyd and Marty and Renae Millon request the vacation of rights of way on their
property generally located at 18513 E SR 3 in Allyn. It is recommended that the County
Commissioners approve the vacation.
The vacation will not landlock any lots. The vacation area is not found useful to the
County’s road system.
The vacation area likely has already been vacated as a matter of law under what is
called the ancient right of way statute, RCW 36.87.090. Due to amendments made to
the original statute in 1909, a court has ruled that the statute generally operates to vacate
roads that were dedicated prior to March 11, 1904 and remained unused for a period of
at least five years. See Gillis v. King County, 42 Wn.2d 373 (1953). The right of way
subject to this vacation request was dedicated to the public on September 6, 1889. The
right of way has apparently remained unopened since the dedication.
TESTIMONY
Tina Schaefer, Right of Way Agent Senior summarized the staff report.
EXHIBITS
The September 24, 2025 Engineer’s Report – Road Vacation File No. 425 was admitted
as Exhibit 1 during the vacation hearing along with its four attachments as listed on Page
2 of the report.
FINDINGS OF FACT
Procedural:
1. Hearing. A virtual hearing on the petition for vacation was held on December 10,
2025 at 1:00 pm via Zoom.
Substantive:
Road Vacation p. 2 Recommendation
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2. Site/Proposal Description. Derek Floyd and Marty and Renae Millon request the
vacation of rights of way on their property generally located at 18513 E SR 3 in Allyn.
Derek Floyd owns Lots 1 and 2, in Block 42, along with a 1/2 interest in Lots 6-10, in
Block 57, all in the plat of the Town of Allyn, as recorded in Volume 1 of plats, page
17. Marty Million and Renae Million own Lots 9-10, in Block 58, in the plat of the
Town of Allyn, as recorded in Volume 1 of plats, page 17. Renae Floyd owns Lots 7
& 8, in Block 58, along with a 1/2 interest in Lots 6-10, in Block 57, all in the plat of
the Town of Allyn, as recorded in Volume 1 of plats, page 17.
The above property owners have petitioned for the vacation of the dedicated right of
ways as attached on Exhibit A. The requested right of ways are unopened and have
never been maintained. The right of ways were dedicated to the public on September
6, 1889, when the plat of the Town of Allyn was originally filed.
The vacation will not landlock any lots. The vacation area is not found useful to the
County road system.
4. Petition Includes Majority of Abutting Owners. The petitioners’ property abuts the
vacation area on both sides for the full width vacation portions and on the side of the
half width vacation portions. Consequently, the owners own the majority of frontage
along the vacation area.
CONCLUSIONS OF LAW
Procedural:
1. Authority of Hearing Examiner. MCC 12.20.030 provides the Examiner with the
authority to review road vacation applications and make a recommendation to the
Mason County Board of County Commissioners.
Substantive:
2. Review Criteria and Application. Chapter 12.20 MCC sets forth the requirements
for vacation of roads. Furthermore, MCC 12.20.010 provides that County roads may
be vacated in accordance with the provisions of Chapter 36.87 RCW. Applicable
review standards for vacation under Chapter 12.20 MCC, as well as those in Chapter
36.87 RCW, are quoted in italics below and applied via corresponding conclusions of
law.
MCC 12.20.010: County roads may be vacated in accordance with the provisions of
RCW 36.87, and Mason County may require as a condition precedent to the vacation
the receipt of just compensation from the person or persons benefiting from the
vacation.
Road Vacation p. 3 Recommendation
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RCW 36.87.020: Owners of the majority of the frontage on any county road or portion
thereof may petition the county legislative authority to vacate and abandon the same
or any portion thereof. The petition must show the land owned by each petitioner and
set forth that such county road is useless as part of the county road system and that the
public will be benefited by its vacation and abandonment. The legislative authority
may:
(1) require the petitioners to make an appropriate cash deposit or furnish an
appropriate bond against which all costs and expenses incurred in the examination,
report, and proceedings pertaining to the petition shall be charged; or
(2) by ordinance or resolution require the petitioners to pay a fee adequate to cover
such costs and expenses.
RCW 36.87.060: If the county road is found useful as a part of the county road system
it shall not be vacated, but if it is not useful and the public will be benefited by the
vacation, the county legislative authority may vacate the road or any portion thereof.
3. Vacation Area Meets Vacation Criteria. The proposed vacation conforms to the
requirements of the statutes and ordinances quoted above. The petitioners own the
majority of the abutting property to the vacation area as determined in Finding of Fact
No. 4 and required by RCW 36.87.020.
As determined in Finding of Fact No. 3, the vacation area is not currently useful as a
part of the county road system as required by RCW 36.87.060.
MCC 12.20.040: For the purpose of vacating county roads, all roads shall be
classified as follows:
(1) Class A. All roads for which the right-of-way is an easement.
(2) Class B. All roads for which the right-of-way is owned in fee simple and for which
the county paid full fair market value of the fee simple estate.
(3)Class C. All roads that meet RCW 36.87.090 requirements.
4. Vacation Area Qualifies as Class A Road. As outlined in the introduction, since the
right of way was dedicated prior to 1899 and has remained unopened since it already
has been vacated as a matter of law under RCW 36.87.090. Therefore, it qualifies as
a Class C roadway.
MCC 12.20.050: Any person or persons desiring to have any portion of any county
road vacated shall be required by the Mason County board of county commissioners
as a condition precedent to the vacation to pay the county prior to the vacation. The
compensation rates include those rates set forth in Section 12.20.060, if any, and the
administration fee set forth in Section 12.20.080.
Road Vacation p. 4 Recommendation
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5. No Payment Required. The Engineer’s Report identifies that the administrative
fees have been paid. As determined in Conclusion of Law No. 6, no compensation for
the right of way is required.
MCC 12.20.060: The county shall require, as a condition precedent to the vacation of
roads or portions thereof within the classifications set forth in Section 12.20.040, that
persons benefitting from the vacation thereof compensate Mason County as set forth in
the following schedule:
(1) Class A Roads. Fifty percent of the appraised value.
(2) Class B Roads. One hundred percent of the appraised value.
(3) Class C Roads. No compensation other than for the administrative fee of the
vacation action.
At no time will the compensation for Class A or B roads be reimbursed less than the
county originally paid for the property.
6. Compensation Not Required. As determined in Conclusion of Law No. 4, the
vacation area is classified as a “Class C” road. No compensation is required.
MCC 12.20.080: Each petition for vacation of a road shall be accompanied by a
payment of one thousand dollars to cover all administrative costs regardless of the
county's approval of vacation. Said administrative costs shall include the costs of the
hearing examiner in holding the public hearing and reporting recommendations to the
board of county commissioners.
7. Administrative Fee Paid. The Engineer’s report identifies that the $1,000
administrative fee has been paid.
RECOMMENDATION
It is recommended that the Board of Commissioners approve the proposed vacation
subject to the following conditions.
1. The vacated area will be subject to existing easements for ingress, egress, and
drainage or other purposes, if any, and in accordance with RCW 36.87.140, retain
an easement in favor of Mason County for any utilities and drainage present in the
vacated right of way.
DATED this 26th day of December, 2025.
Phil Olbrechts
Mason County Hearing Examiner
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No.
From: McKenzie Smith Ext: 589
Department: Support Services Briefing: ☒
Action Agenda: ☐
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): January 26, 2026 Agenda Date(s): February 3, 2026
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other
(Please ensure proper internal review channels have been followed, this is the responsibility of the
requesting Department)
Item:
Mason Transit Authority (MTA) Board Membership
Background/Executive Summary:
The Mason County Public Transportation Benefit Area (Mason Transit Authority) Board composition is as
follows:
→Three (3) Mason County Commissioners
→One (1) City of Shelton Council Member
→Five (5) members who shall be Elected Officials selected by the Mason County Commissioners with
the goal of seeking equal voting representation among the County Commission districts
→One (1) Union member (non-voting) representing the International Association of Machinists and
Aerospace Workers, District Lodge 160
Current membership: Commissioner Randy Neatherlin (Chair), District 1; Commissioner Pat Tarzwell, District
2; Commissioner Sharon Trask, District 3; Wes Martin (Vice-Chair), Grapeview School District; Cyndy
Brehmeyer, Mary M. Knight School District; Tom Gilmore, City of Shelton Councilmember; Richard Lee,
Pioneer School District; Ryan Spurling, Mason County Sheriff’s Office; Zachary Collins, Labor Union
Representative; and John Piety, Citizen Advisor to the Board (non-voting).
John Sheridan, Port of Allyn, stepped down as of December 31, 2025 and both Sheriff Spurling and Richard
Lee’s terms expire February 1, 2026. Sheriff Spurling will not run for reappointment.
Associated Costs/Budget Impact (amount, funding source, budget amendment, etc.):
N/A
Public Outreach:
Letters will be sent out to all Mason County Elected Officials for the vacant and expiring positions.
Requested Action:
Approval to solicit for the two vacant Mason Transit Authority (MTA) positions and to reappoint Richard Lee
for a four-year term set to expire December 31, 2030.
Attachment(s):
MTA By-Laws
Letter
Mason Transit Authority Bylaws Page 1
MASON COUNTY PUBLIC TRANSPORTATION BENEFIT AREA
DOING BUSINESS AS MASON TRANSIT AUTHORITY
BYLAWS
I. BACKGROUND
II. NAME/OFFICES
III. POWERS, RIGHTS, RESPONSIBILITIES
IV. AUTHORITY COMPOSITION
4.1 Board Composition
4.2 Non-Voting Labor Representative
V. CITIZEN ADVISER TO THE BOARD
VI. MEETINGS
6.1 Regular Meetings
6.2 Special Meetings
6.3 Attendance at Meetings
6.4 Public Hearings
6.5 Meeting Notices
6.6 Quorum
6.7 Chair
6.8 Conduct of Meetings
6.9 Order of Business and Agenda
6.10 Voting/Authority Decisions
6.11 Meeting Minutes
6.12 Resolutions
6.13 Compensation
VII. OFFICERS – CHAIR AND VICE CHAIR
7.1 Election
7.2 Term
7.3 Duties
VIII. COMMITTEES
8.1 Authority Committees
8.2 Special Appointments
IX. APPOINTED POSITIONS
9.1 General Manager
9.2 Clerk of the Board
9.3 Legal Counsel
9.4 Non-Voting Representative of the Public
X. GENERAL PROVISIONS
10.1 Checks
10.2 Notes
10.3 Other Legal Documents
Mason Transit Authority Bylaws Page 2
10.4 Deposits
10.5 Gifts
10.6 Travel
10.7 Repealer
XI. AMENDMENTS
I. BACKGROUND
The Mason County Public Transportation Benefit Area is the public
transportation agency which serves the citizens of Mason County including
the only incorporated city, Shelton, Washington.
In 1989 representatives from the jurisdictions of Mason County and the City
of Shelton met in a public transportation improvement conference and
formally established the Mason County Public Transportation Benefit Area
under the laws of the state of Washington (RCW 36.57A). In November 1991
voters approved an initiative allowing for the collection of a sales tax to
support public transportation.
In February, 2008 representatives from the jurisdictions of Mason County and
the City of Shelton met in a Public Transportation Improvement Conference
(PTIC) to review the composition of the Board, and adopted a resolution
changing the composition to a nine-member Board.
In November, 2017, representatives from the jurisdictions of Mason County
and the City of Shelton met in a Public Transportation Improvement
Conference (PTIC) to review the composition of the Board, and put forth
recommendations to the County and City Commissioners that the Board
composition be as follows:
Three (3) Mason County Commissioners;
One (1) City of Shelton Councilmember; and
Five (5) members who shall be elected officials selected by the Mason
County Commissioners with the goal of seeking equal voting
representation among the County Commissioner Districts. The
recommendation was approved by Mason County and the City of Shelton
pursuant to Resolutions Nos. 71-17 and 1112-1217, respectively.
Mason Transit Authority Bylaws Page 3
II. NAME/OFFICES
The name of the public transportation benefit area shall be Mason County
Public Transportation Benefit Area, doing business as Mason Transit
Authority. The governing board of which shall be called the Mason Transit
Authority Board hereinafter referred to as “Authority Board”. The principal
address of Mason Transit Authority shall be 790 East Johns Prairie Road,
Shelton, Washington. The Mason Transit Authority may have such other
offices, within Mason County, as the Authority Board may determine from
time to time.
III. POWERS
The Authority shall be responsible for establishing and monitoring the policies
of the Mason Transit Authority, its budget and its service levels. The
Authority Board shall also oversee the performance of the General Manager
of Mason Transit Authority. Nothing in these bylaws is intended to limit the
general powers of the Authority Board; the Authority Board retains all powers
granted to it under the laws of the State of Washington.
IV. AUTHORITY BOARD COMPOSITION
4.1 Board Composition. The Authority Board will consist of a governing
board of nine (9) voting members; one (1) who is a non-voting labor
organization representative set forth as follows:
• Three (3) elected members representing Mason County Commissioners,
• One (1) elected member representing the City of Shelton Council,
• Five (5) members who shall be elected officials selected by the Mason
County Commissioners with the goal of seeking equal voting
representation among the County Commissioner Districts;
• One (1) ex officio non-voting labor union representative pursuant to
Section 4.2 below; and
The members of the Authority Board shall serve four year terms. Vacancies
through resignation or disqualification shall be filled by the County
Commission to fill the unexpired term. Mason County shall provide to the
Clerk of the Board minutes of the County Commissioner meeting documenting
the motion or adoption of a resolution of the elected official selected by the
County Commissioners to serve on the Authority Board.
4.2 Non-Voting Labor Representative. In accordance with revisions
made to RCW 36.57A.050, there shall be one (1) non-voting labor
representative recommended by the labor organization representing the
Mason Transit Authority Bylaws Page 4
public transportation employees. The non-voting member shall comply with
all governing bylaws and policies of Mason Transit Authority. The Chair or
Vice Chair of the Mason Transit Authority Board will exclude the non-voting
member from attending any executive session held for the purpose of
discussing negotiations with labor organizations. The Chair or Vice Chair shall
also have the ability to exclude the non-voting member from attending any
other executive session.
V. CITIZEN ADVISER TO THE BOARD
Effective January 1, 2019, there may be one (1) non-voting representative of
the public residing in Mason County, Washington, as a citizen adviser to the
Board, as set forth in Section 9.4 below. The citizen adviser to the Board shall
serve for a period of one year (unless extended by motion by the Authority
Board), and comply with all governing bylaws and policies of Mason Transit
Authority. The Chair or Vice Chair of the Mason Transit Authority Board shall
exclude the non-voting member from attending any executive session.
VI. MEETINGS
6.1 Regular Meetings. All meetings of the Authority Board shall be open
to the public except to the extent that executive sessions are authorized by
law. Regular meetings of the Authority Board will be held once each month
at designated locations at a time and date established by resolution.
6.2 Special Meetings. Special meetings may be called at any time by the
Chair or by a majority of the whole Authority Board, provided that each
member receives personally or by mail written notice of the date, time and
place of the meeting and the matters to be taken at the meeting at least 24
hours in advance.
6.3 Attendance at Meetings. Board members may participate
electronically in all or part of a board meeting, including voting if:
1) All persons participating in the meeting are able to hear each other at
the same time, such as by the use of speaker-phone or computer internet
conferencing technology; and
2) The board member participating electronically shall have reviewed all
of the applicable material and participated in the relevant portion of the board
meeting regarding the topic to which the board member is voting on.
6.4 Public Hearings. Public hearings may be scheduled by the Authority
Board at such time and at such place as the Authority Board determines to be
appropriate to specifically solicit, public comment on certain issues. Such
issues may include, but are not necessarily limited to, the following:
Mason Transit Authority Bylaws Page 5
• a change in any transit fare
• a substantial change in transit service
• a presentation of the annual budget
• Federal Transit Administration grant applications
Public notice shall be given at least ten (10) days in advance unless otherwise
required by Federal or State regulations.
6.5 Meeting Notices. Notices of changes in the time or place of regular
meetings or the call for a special meeting or public hearing will be provided to
the official local newspaper(s) of general circulation and to any publications,
television cable access or radio stations which have on file with the Clerk of
the Board a written request to be so notified. Such call or notice shall be
delivered personally or by mail at least 24 hours in advance of the meeting
and shall specify the time and place of the meeting and the business to be
transacted, provided that notice shall be given at least ten (10) days in
advance of public hearings, unless otherwise required.
The Shelton-Mason County Journal is designated as the official newspaper of
the Authority Board for the purpose of publication of legal notices and
dissemination of public information announcements.
6.6 Quorum. At all meetings of the Authority Board, five (5) voting
members of the Authority Board shall constitute a quorum for the transaction
of business, unless there are position vacancies, in which case a majority of
the filled positions shall constitute a quorum.
6.7 Chair. The Chair shall open and preside at all meetings of the Authority
Board. In the event of the Chair’s absence or inability to preside, the Vice
Chair shall assume the duties of presiding over the meetings of the Authority
Board; provided, however, if the Chair is to be permanently unable to
preside, the Authority Board shall select a new Chair for the remainder of the
Chair’s term. In the absence of both the Chair and the Vice Chair, the
member having served on the Authority Board the longest shall serve as
acting Chair.
6.8 Conduct of Meetings. Unless otherwise governed by the provisions of
these Bylaws, the laws of the State of Washington or Authority Board
resolution, Roberts Rules of Order (newly revised) shall govern the conduct of
the Authority’s meetings. It is the intent of the Authority to conduct the
business in an open environment consistent with the Washington State Open
Public Meetings Act.
6.9 Order of Business and Agenda. An order of business at regular and
special Authority Board meetings shall be established on a meeting-by-
meeting basis according to the issues requiring discussion in any particular
Mason Transit Authority Bylaws Page 6
month. Prior to the regular meeting, the Clerk of the Board will confer with
the Chair on items of discussion. The Clerk will prepare a written agenda
including appropriate attachments, and will distribute to all members as soon
as possible prior to the meeting but not less than 48 hours before the
meeting.
6.10 Voting/Authority Decisions. Every voting member of the Authority
Board shall be entitled to one vote on all issues before the Authority Board.
All members present may vote or abstain; and abstention shall be recorded
but will not be counted. The act of the majority of the members present at a
meeting at which a quorum is present shall be the act of the Authority Board,
unless a greater number is required by law. Any member may require that
the vote of each member on a particular matter be recorded in the minutes,
in which case a roll call will be taken.
6.11 Meeting Minutes. The proceedings of all Authority Board meetings
and public hearings shall be recorded and maintained and shall contain an
accurate accounting of the Authority Board’s official action with reference to
all matters properly before it and any public comments made. Minutes of the
meetings shall be provided to each Authority Board member as soon as
practicable following each meeting. The official copy for each meeting shall
be approved by the Authority Board and signed by the Chair and the Clerk of
the Board. The official minutes of the meeting shall become a part of the
permanent records file, maintained by the Clerk.
6.12 Resolutions. The Authority Board may require that certain actions be
documented by way of a formal resolution, which shall be prepared by the
Clerk and shall be approved as to form by the Legal Counsel. Resolutions
shall also be signed by the Chair and will be numbered, incorporated in the
minutes, and made part of the permanent records file.
6.13 Compensation. Members of the Authority Board and non-voting
labor representative only shall be paid compensation for attendance at
regular and special Authority Board meetings and at any official Authority
Board Committee meetings, not to exceed 36 such meetings per year, unless
authorized by the Board and in no event more than 75. Compensation shall
be no more than the maximum rate authorized by RCW 36.57A.050 as
presently enacted or as may be hereafter amended; provided that
compensation shall not be paid to an elected official who is receiving regular
full-time compensation from such government for attending such meetings.
Any change to this rate shall require a two-thirds majority vote by the
Authority Board.
Mason Transit Authority Bylaws Page 7
VII. OFFICERS – CHAIR AND VICE CHAIR
7.1 Election. The Chair and Vice Chair shall be members of the Authority
Board elected by the members by majority vote at a regular or special
meeting of the Authority.
7.2 Term. The Chair and Vice Chair shall be elected from among the
members at the first meeting in December of each year, unless it is
determined by the Authority Board that it is in the best interest of the
Authority Board the election should be extended in one month increments.
In the event either becomes vacant, the members shall elect a new officer at
the next regular meeting to serve until the next December meeting.
7.3 Duties. In addition to the powers and the duties granted by these
Bylaws, the Chair shall have such other powers and duties as prescribed by
law or by resolution of the Authority Board.
In the absence of the Chair, the Vice Chair shall perform the duties of the
Chair, and when so acting, shall have all the powers of and be subject to all
the restrictions upon the Chair. The Vice Chair shall perform other duties as
may be assigned to him or her by the Chair or by the Authority.
VIII. COMMITTEES
8.1 Authority Board Committees. In order to better facilitate the work of
the Authority Board, the Authority Board may establish standing and/or ad
hoc committees to address specific issues. Each committee shall be
composed of not more than three (3) Authority members; one member
representing the City of Shelton, one member representing Mason County,
and one member representing a District. Committee Chairs and committee
members may be designated by the Authority Chair, subject to confirmation
by the full Authority Board. To the extent possible, committee reports to the
full Authority Board shall be in writing.
The terms of the standing committees will coincide with the terms of the
Authority Board officers (which recommence annually in December) at which
time the Authority Board will review the responsibilities of the committees. In
the event that new committee assignments are not made at the time
Authority Board officers are elected, the incumbent committee members shall
serve until replacements are appointed.
8.2 Special Appointments. The Chairman may appoint Authority Board
members to special intra- and interagency committees and councils as
appropriate.
Mason Transit Authority Bylaws Page 8
These special appointments will be reviewed annually to coincide with the
terms of the Authority Board officers and the review of Authority Board
committees.
IX. APPOINTED POSITIONS
9.1 General Manager. The Authority Board shall appoint a General
Manager who shall be responsible for the administrative functions of the
Mason Transit Authority and shall have such power and perform such duties
as shall be prescribed by law and action of the Authority Board.
9.2 Clerk of the Authority Board. The Authority shall appoint a Clerk of
the Authority Board who shall perform all duties as provided in these Bylaws
and shall maintain all records of the Authority Board. The General Manager
shall serve as Clerk unless someone else has been specifically appointed.
9.3 Legal Counsel. Principal Legal Counsel shall be appointed by and shall
serve at the pleasure of the Authority Board.
9.4 Non-Voting Adviser to the Authority Board Representing Public.
Applications from the public may be submitted to the voting Authority Board
for selection and appointment, and shall serve at the pleasure of the
Authority Board. If no applications are submitted, the position shall cease and
close.
X. GENERAL PROVISIONS
10.1 Checks. All disbursements of the Mason Transit Authority shall be by
check drawn by the appropriate Audit Officer as per Washington State law or
as otherwise directed by Authority resolution.
10.2 Notes. All notes or other evidence of indebtedness, including bills,
issued or incurred in the name of the Mason Transit Authority shall be signed
by such officer, member, agent or employee of the Mason Transit Authority
and in such manner as shall from time to time to be determined by Authority
Board resolution.
10.3 Other Legal Documents. The Authority may authorize any officer or
officers, agent or agents of the Mason Transit Authority, in addition to the
officers so authorized by resolution, to enter into any contract or execute and
deliver any instrument in the name of and behalf of the Mason Transit
Authority and such authorization may be general and or may be confined to
specific instances. All written contractual obligations of the Mason Transit
Mason Transit Authority Bylaws Page 9
Authority, including but not limited to, contracts, leases and assignments, are
to be maintained by the Clerk of the Board.
10.4 Deposits. All funds of the Mason Transit Authority shall be deposited
in the appropriate accounts established by resolution. The County Treasurer
shall be the custodian of the funds, until such time as the Authority Board
appropriates its own administrative director, and is, subject to approval by
Authority Board resolution, authorized to invest such funds in the manner
provided by law.
10.5 Gifts. The Authority Board may accept on behalf of Mason Transit
Authority any contribution, gift or bequest (as long as conditions are
consistent with state law), for any purpose of the Mason Transit Authority.
10.6 Travel. Members of the Authority Board, in order to properly and fully
conduct official Mason Transit Authority business, may travel and incur
expenses. Authority Board members will receive reimbursement for
reasonable expenses incurred while engaged in official business in
accordance with RCW 36.57A.050 and the adopted travel policy which applies
to all Mason Transit Authority employees. Out-of-state travel by Authority
Board members will be authorized by the Chair subject to annual budget
restraints.
10.7 Repealer. The terms of these bylaws, as established by resolution,
shall supersede all prior resolutions in conflict therewith.
XI. AMENDMENTS
These bylaws may be amended by a majority vote at any meeting of the
Authority Board, provided that copies of the proposed revisions or
amendments shall have been made available to each Authority Board
member as part of the agenda of the meeting at which proposed revisions or
amendments are to be acted upon. These bylaws are adopted by Authority
Board resolution; therefore, any amendments hereto shall be by that same
instrument.
ADOPTED: 12/09/91 AMENDED: 12/17/2013
AMENDED: 11/20/07 AMENDED: 09/20/2016
AMENDED: 02/28/08 AMENDED: 12/19/2017
AMENDED: 07/13/10 AMENDED: 11/20/2018
AMENDED: 04/17/2012 AMENDED: 01/15/2019
MASON COUNTY
BOARD
OF
COMMISSIONERS
1ST District
RANDY NEATHERLIN
2nd District
PAT TARZWELL
3rd District
SHARON TRASK
Mason County Building 1
411 North Fifth Street
Shelton, WA 98584-3400
(360) 427-9670 ext. 419
Fax (360) 427-8437
February 3, 2026
TO
ADDRESS
CITY ZIP
ETC.
Re: Invitation to Serve on Mason Transit Authority (MTA) Board
Dear INDIVIDUAL,
We are writing to invite you to consider serving on the Mason Transit Authority (MTA) Board as a
representative of your district and the citizens residing within your area.
Mason Transit Authority is a small, rural public transportation system that provides essential
services to our community and maintains connections with four neighboring transit systems. The
MTA Board is responsible for establishing policy and providing str ategic direction for the Mason
Transit Authority. The Board typically meets on the third Tuesday of each month at 4:00 p.m.
The Mason Transit Authority Board is composed of five appointed members, along with the three
Mason County Commissioners and one City of Shelton Councilmember. The five appointed
members serve four-year terms and must be elected officials selected by the Mason County
Commissioners. Appointments are made with the intent of ensuring equitable voting representation
among the County Commission districts.
If you are interested in being considered for appointment, we encourage you to submit an online
application to serve on the MTA Board. Applications are requested no later than February 28, 2026,
to allow sufficient time for the selection process.
The fillable application is available on the Mason County website at the following link:
https://www.cognitoforms.com/MasonCounty2/AdvisoryBoardApplication
Additional information about Mason Transit Authority may be found on their website at
http://www.masontransit.org/.
Should you have any questions, please feel free to contact our office at (360) 427-9670, ext. 589, or
contact Mason Transit Authority directly at (360) 432-5741.
Thank you for your consideration and for your continued commitment to serving the residents of
Mason County.
Sincerely,
Pat Tarzwell, Randy Neatherlin, Sharon Trask,
Chair Vice-Chair Commissioner
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No.
From: Cassidy Perkins for John Taylor Ext: 535
Department: Parks & Trails Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): January 26, 2026 Agenda Date(s): February 3, 2026
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other
(Please ensure proper internal review channels have been followed, this is the responsibility of the
requesting Department)
Item:
North Mason Little League Concessions Contract Extension for MCRA
Background/Executive Summary:
Wherein the original contract agreement expires in March 2026 with the option to extend for the 2026-
2027 season upon mutual written agreement, it is provide that it shall be extended for 1 year commencing
on March 1, 2026.
Associated Costs/Budget Impact (amount, funding source, budget amendment, etc.):
Public Outreach:
Requested Action:
Approval of the North Mason Little League Concessions contract extension for Mason County Recreation
Area (MCRA) for an additional year set to expire March 1, 2027.
Attachment(s):
Extension
SERVICE CONTRACT EXTENSION AGREEMENT
This Extension Agreement is made and effective March 1, 2026
BETWEEN: Mason County MCRA Park
And: North Mason Little League Concession.
Wherein the original contract agreement expires in March 2026 with the option to extend for the 2026-2027
season upon mutual written agreement, it is provided that it shall be extended for 1 year commencing on
March 1, 2026.
The extension shall be on the same terms and conditions as set out in the original contract.
__________________ ___________________
Travis Adams Troy Olson
County Administrator North Mason Little League
Mason County Parks & Trails Department
411 North 5th Street
Shelton, WA 98584
360-427-9670 Extension 535
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No.
From: McKenzie Smith Ext: 589
Department: Choose an item. Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): January 12 & 26, 2026 Agenda Date(s): February 3, 2026
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other
(Please ensure proper internal review channels have been followed, this is the responsibility of the
requesting Department)
Item:
Todd Wilmovsky Board of Equalization Appointment
Background/Executive Summary:
The Board of Equalization (BOE) is a three-member board appointed by the Board of Commissioners.
One alternate member may also be selected. The BOE’s responsibility is to ensure that all property
valuations are at 100% of market value so that equitable tax assessment can be established.
Taxpayers may appeal their assessments, including assessments of real and personal property, forest land,
timber, and open space. The Board also considers denial of senior citizen property tax exemptions.
Taxpayers can file a petition with the Board of Equalization and a Hearing will be scheduled to present
their appeal of their assessment.
Associated Costs/Budget Impact (amount, funding source, budget amendment, etc.):
Members are paid $100 for each day of actual attendance at the BOE meetings (full or partial) per RCW
84.48.010.
Public Outreach:
Newsletter
Requested Action:
Approval to appoint Todd Wilmovsky to the Board of Equalization (BOE) for a term expiring May 31,
2029.
Attachment(s):
Letter
MASON COUNTY
BOARD
OF
COMMISSIONERS
1ST District
RANDY NEATHERLIN
2nd District
PAT TARZWELL
3rd District
SHARON TRASK
Mason County Building 1
411 North Fifth Street
Shelton, WA 98584-3400
(360) 427-9670 ext. 419
Fax (360) 427-8437
February 3, 2026
Todd Wilmovsky
Dear Todd,
We are pleased to inform you of your appointment to the Board of Equalization
(BOE) to serve an unexpired term, ending on May 31, 2029.
Tenielle Masteller, Administrative Clerk, will serve as your staff contact and will
provide you with meeting schedules and related information. Tenielle can be
reached at (360) 427-9670 ext. 268 or tmasteller@masoncountywa.gov.
Additional details regarding the BOE can be found online at:
https://www.masoncountywa.gov/departments/board_of_equalization/index.php
Please review the Mason County Boards and Commissions Handbook at:
https://masoncountywa.gov/Documents/Government/Advisory%20Boards/boar
ds_commissions_handbook.pdf.
As a member of the BOE, it is important that you familiarize yourself with the
Open Public Meetings Act (OPMA) and the Public Records Act (PRA). This
required training can be found at: http://www.atg.wa.gov/open-government-
training. Please complete Lessons 2 and 3 at your earliest convenience and notify
Tenielle once completed for documentation purposes.
Thank you for your willingness to serve. Your contribution is greatly valued, and
we are confident your insights will be a valuable asset to the committee and our
community!
___________________
Pat Tarzwell,
Chair
___________________
Randy Neatherlin,
Vice-Chair
___________________
Sharon Trask,
Commissioner
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No.
From: Mike Collins, PLS, PE, County Engineer Ext: 450
Department: Public Works Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): November 24, 2025 Agenda Date(s): February 3, 2026
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other
(Please ensure proper internal review channels have been followed, this is the responsibility of the
requesting Department)
Item: Transportation Improvement Program Citizen Advisory Panel (TIP-CAP) - Appointment
Background/Executive Summary:
Public Works received an application from Andrew Flannagan for appointment to the Transportation
Improvement Program Citizen Advisory Panel (TIP-CAP). Mr. Flannagan is seeking to fill the Commissioner
District 2 – Hoodsport or Union RACs position.
The Board interviewed Mr. Flannagan on January 26, 2026, and request Public Works move forward for
appointing approval. Upon appointment, four of the nine TIP-CAP positions remain to be filled.
Member Representing Term
1 Phillip Wolff Commissioner District 1 – Rural 08/30/24 – 08/30/27
2 Vacant Commissioner District 1 – Rural
3 William Harris Commissioner District 1 – Belfair or Allyn UGA 11/7/23 – 11/7/26
4 Raini Fogel Commissioner District 2 – Rural 09/24/24 – 9/24/27
5 Vacant Commissioner District 2 – Rural
6 Andrew Flannagan Commissioner District 2 – Hoodsport or Union RACs 2/3/26 - 2/3/29
7 Vacant Commissioner District 3 – Rural
8 Vacant Commissioner District 3 – Rural
9 Blair Shirman Commissioner District 3 – Shelton UGA or City 12/3/24-12/2/27
Budget Impact:
N/A
Public Outreach:
Information regarding the Advisory Board, membership and vacant positions is available on the County
website.
Requested Action:
Request the Board of County Commissioners appoint Andrew Flannagan to the Transportation Improvement
Program Citizen Advisory Panel (TIP-CAP) to Commissioner District 2 – Hoodsport or Union RACs for a
three-year term expiring February 3, 2029.
Attachments:
1. TIP-CAP Application
Received 08/13/2025
Commissioners Randy Neatherlin,
Sharon Trask and Pat Tarzwell.
Travis Adams, McKenzie Smith,
Amy Braakman, Loretta Swanson
MASON COUNTY
BOARD
OF
COMMISSIONERS
1ST District
RANDY NEATHERLIN
2nd District
KEVIN SHUTTY
3rd District
SHARON TRASK
Mason County Building 1
411 North Fifth Street
Shelton, WA 98584-3400
(360) 427-9670 ext. 419
Fax (360) 427-8437
February 3, 2026
Andrew Flannigan
Dear Andrew,
We are pleased to announce that we have appointed you to serve on the Mason
County Transportation Improvement Program Citizens Advisory Panel (TIP-
CAP) to fill an unexpired term ending February 3, 2029.
Amy Braakman is the staff contact and will provide you with meeting
information. If you need to contact her, please call (360) 427-9670 ext. 450 or
email her at amyb@masoncountywa.gov. The link to the Mason County
Transportation Improvement Program Citizens Advisory Panel website can be
found at https://www.masoncountywa.gov/ac/tip-cap/index.php.
TIP-CAP normally meets the 2nd Wednesday of each month at 5:30 p.m. in the
Public Works Conference Room at 100 W Public Works Drive in Shelton.
The Mason County Boards and Commissions Handbook can be found at:
https://masoncountywa.gov/forms/advisory/boards_commissions_handbook.pdf
As a Board member, we ask that you become familiar with the Open Public
Meetings Act (OPMA) and the Public Records Act (PRA). Our Advisory Boards
are subject to these regulations. The link to the online training can be found at
http://www.atg.wa.gov/open-government-training. Please view Lessons 2 and 3
as soon as you are able. Once you have viewed these trainings, please contact
Amy Braakman for documentation purposes.
We appreciate your willingness to serve on the important board and are certain
you will provide valuable input.
Thank you for your service to our community,
___________________
Pat Tarzwell,
Chair
___________________
Randy Neatherlin,
Vice-Chair
___________________
Sharon Trask,
Commissioner
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No.
From: David Windom Ext: 260
Department: Public Health Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): February 2, 2026 Agenda Date(s): February 17, 2026
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other
(Please ensure proper internal review channels have been followed, this is the responsibility of the
requesting Department)
Item:
Mason Matters Contract Amendment
Background/Executive Summary:
New funding amount of $75,000 for a contract term of January 1, 2026, to December 31, 2026, to monitor
the health status of the community.
Associated Costs/Budget Impact (amount, funding source, budget amendment, etc.):
$75,000
Public Outreach:
N/A
Requested Action:
Approval of the contract amendment with Mason Matters for an updating funding amount of $75,000 for
a contract term of January 1, 2026, to December 31, 2026.
Attachment(s):
Contract
1
MASON COUNTY
PROFESSIONAL SERVICES CONTRACT
CONTRACT ID 2025 MM
This CONTRACT is made and entered into by and between Mason County, hereinafter referred
to as "COUNTY" and Mason Matters, hereinafter referred to as "CONTRACTOR.”
Contracted Entity Mason Matters
Address PO Box 1150
City, State, Zip Code Shelton, WA 98584
Phone 360-227-2107
Primary Contact: Name,
Title
Julie Knott, Executive Director
Primary Contact: E-mail Julie@healthymasonmetters.org
Washington State UBI# 601-999-453
Federal EIN 91-2078385
DUNS Number 146380899
Total Award/Contract
Value
$75,000
Funding Source State Public Health Assistance Fund Federal None
Contract Term Duration January 1, 2026 to December 31, 2026
County Contract Contact: Dave Windom, Director of Public Health and Human Services
County Contact Email: dwindom@masoncountywa.gov
County Contact Phone: 360-427-9670 ext. 260
Exhibits incorporated into
this Personal Service
Contract by reference
Exhibit A: Scope of Work B: Compensation C: Insurance
Requirements
General Conditions
Scope of Services:
CONTRACTOR agrees to provide COUNTY the services and any materials as set forth as
identified in "Exhibit A Scope-of-Services," during the CONTRACT period. No material, labor or
facilities will be furnished by COUNTY, unless otherwise provided for in the CONTRACT.
Term:
Services provided by CONTRACTOR prior to or after the term of this CONTRACT shall be
performed at the expense of CONTRACTOR and are not compensable under this CONTRACT
unless both parties hereto agree to such provision in writing. The term of this CONTRACT may
be extended by mutual consent of the parties; provided, however, that the CONTRACT is in
writing and signed by both parties
Extension:
The duration of this CONTRACT may be extended by mutual written consent of the parties, for
a period of up to one year, and for a total of no longer than three years.
Compensation:
CONTRACT total values are not to exceed $ $75,000 per year.
2
Independent Contractor:
CONTRACTOR's services shall be furnished by the CONTRACTOR as an independent
contractor, and nothing herein contained shall be construed to create a relationship of
employer-employee. All payments made hereunder and all services performed shall be made
and performed pursuant to this CONTRACT by the CONTRACTOR as an independent
contractor.
CONTRACTOR acknowledges that the entire compensation for this CONTRACT is specified in
Exhibit B Compensation and the CONTRACTOR is not entitled to any benefits including, but not
limited to: vacation pay, holiday pay, sick leave pay, medical, dental, or other insurance
benefits, or any other rights or privileges afforded to employees of COUNTY. The
CONTRACTOR represents that he/she/it maintains a separate place of business, serves clients
other than COUNTY, will report all income and expense accrued under this CONTRACT to the
Internal Revenue Service, and has a tax account with the State of Washington Department of
Revenue for payment of all sales and use and Business and Occupation taxes collected by the
State of Washington.
CONTRACTOR will defend, indemnify and hold harmless COUNTY, its officers, agents or
employees from any loss or expense, including, but not limited to, settlements, judgments,
setoffs, attorneys' fees or costs incurred by reason of claims or demands because of breach of
the provisions of this paragraph.
Taxes:
CONTRACTOR understands and acknowledges that COUNTY will not withhold Federal or
State income taxes. Where required by State or Federal law, the CONTRACTOR authorizes
COUNTY to withhold for any taxes other than income taxes (i.e., Medicare). All compensation
received by the CONTRACTOR will be reported to the Internal Revenue Service at the end of
the calendar year in accordance with the applicable IRS regulations. It is the responsibility of
the CONTRACTOR to make the necessary estimated tax payments throughout the year, if any,
and the CONTRACTOR is solely liable for any tax obligation arising from the CONTRACTOR's
performance of this CONTRACT. The CONTRACTOR hereby agrees to indemnify COUNTY
against any demand to pay taxes arising from the CONTRACTOR's failure to pay taxes on
compensation earned pursuant to this CONTRACT.
COUNTY will pay sales and use taxes imposed on goods or services acquired hereunder as
required by law. The CONTRACTOR must pay all other taxes, including, but not limited to,
Business and Occupation Tax, taxes based on the CONTRACTOR's gross or net income, or
personal property to which COUNTY does not hold title. COUNTY is exempt from Federal
Excise Tax.
No Guarantee of Employment:
The performance of all or part of this CONTRACT by the CONTRACTOR shall not operate to
vest any employment rights whatsoever and shall not be deemed to guarantee any employment
of CONTRACTOR or any employee of CONTRACTOR or any sub-contractor or any employee
of any sub-contractor by COUNTY at the present time or in the future.
Accounting and Payment for CONTRACTOR Services:
Payment to the CONTRACTOR for services rendered under this CONTRACT shall be as set
forth in "Exhibit B Compensation." Where Exhibit "B" requires payments by the COUNTY,
payment shall be based upon written claims supported, unless otherwise provided in Exhibit "B,"
3
by documentation of units of work actually performed and amounts earned, including, where
appropriate, the actual number of days worked each month, total number of hours for the
month, and the total dollar payment requested, so as to comply with municipal auditing
requirements. Acceptable invoices will be processed within 30 days of receipt.
Unless specifically stated in Exhibit "B" or approved in writing in advance by the official
executing this CONTRACT for COUNTY or his or her designee (hereinafter referred to as the
"Administrative Officer"). COUNTY will not reimburse the CONTRACTOR for any costs or
expenses incurred by the CONTRACTOR in the performance of this CONTRACT. Where
required, COUNTY shall, upon receipt of appropriate documentation, compensate the
CONTRACTOR, no more often than monthly, in accordance with COUNTY’s customary
procedures, pursuant to the fee schedule set forth in Exhibit "B."
Withholding Payment:
In the event the CONTRACTOR has failed to perform any obligation under this CONTRACT
within the times set forth in this CONTRACT, then COUNTY may, upon written notice, withhold
from amounts otherwise due and payable to CONTRACTOR, without penalty, until such failure
to perform is cured or otherwise adjudicated. Withholding under this clause shall not be
deemed a breach entitling CONTRACTOR to termination or damages, provided that COUNTY
promptly gives notice in writing to the CONTRACTOR of the nature of the default or failure to
perform, and in no case more than ten (10) days after it determines to withhold amounts
otherwise due. A determination of the Administrative Officer set forth in a notice to the
CONTRACTOR of the action required and/or the amount required to cure any alleged failure to
perform shall be deemed conclusive, except to the extent that the CONTRACTOR acts within
the times and in strict accord with the provisions of the Disputes clause of this CONTRACT.
COUNTY may act in accordance with any determination of the Administrative Officer which has
become conclusive under this clause, without prejudice to any other remedy under the
CONTRACT, to take all or any of the following actions: (1) cure any failure or default, (2) to pay
any amount so required to be paid and to charge the same to the account of the
CONTRACTOR, (3) to set off any amount so paid or incurred from amounts due or to become
due the CONTRACTOR. In the event the CONTRACTOR obtains relief upon a claim under the
Disputes clause, no penalty or damages shall accrue to CONTRACTOR by reason of good faith
withholding by COUNTY under this clause.
Labor Standards:
CONTRACTOR agrees to comply with all applicable state and federal requirements, including
but not limited to those pertaining to payment of wages and working conditions, in accordance
with RCW 39.12.040, the Prevailing Wage Act; the Americans with Disabilities Act of 1990; the
Davis-Bacon Act; and the Contract Work Hours and Safety Standards Act providing for weekly
payment of prevailing wages, minimum overtime pay, and providing that no laborer or mechanic
shall be required to work in surroundings or under conditions which are unsanitary, hazardous,
or dangerous to health and safety as determined by regulations promulgated by the Federal
Secretary of Labor and/or the State of Washington.
Assignment and Subcontracting:
The performance of all activities contemplated by this CONTRACT shall be accomplished by
CONTRACTOR. No portion of this CONTRACT may be assigned or subcontracted to any other
individual, firm or entity without the express and prior written approval of COUNTY.
4
Conflict of Interest:
If at any time prior to commencement of, or during the term of this CONTRACT, CONTRACTOR
or any of its employees involved in the performance of this CONTRACT shall have or develop
an interest in the subject matter of this CONTRACT that is potentially in conflict with the
COUNTY’s interest, then CONTRACTOR shall immediately notify COUNTY of the same. The
notification of COUNTY shall be made with sufficient specificity to enable COUNTY to make an
informed judgment as to whether or not COUNTY’s interest may be compromised in any
manner by the existence of the conflict, actual or potential. Thereafter, COUNTY may require
CONTRACTOR to take reasonable steps to remove the conflict of interest. COUNTY may also
terminate this CONTRACT according to the provisions herein for termination.
Non-Discrimination in Employment:
COUNTY’s policy is to provide equal opportunity in all terms, conditions and privileges of
employment for all qualified applicants and employees without regard to race, color, creed,
religion, national origin, sex, sexual orientation, age, marital status, disability, or veteran status.
CONTRACTOR shall comply with all laws prohibiting discrimination against any employee or
applicant for employment on the grounds of race, color, creed, religion, national origin, sex,
sexual orientation, age, marital status, disability, or veteran status, except where such
constitutes a bona fide occupational qualification.
Furthermore, in those cases in which CONTRACTOR is governed by such laws,
CONTRACTOR shall take affirmative action to insure that applicants are employed, and treated
during employment, without regard to their race, color, creed, religion, national origin, sex, age,
marital status, sexual orientation, disability, or veteran status, except where such constitutes a
bona fide occupational qualification. Such action shall include, but not be limited to: advertising,
hiring, promotions, layoffs or terminations, rate of pay or other forms of compensation benefits,
selection for training including apprenticeship, and participation in recreational and educational
activities. In all solicitations or advertisements for employees placed by them or on their behalf,
CONTRACTOR shall state that all qualified applicants will receive consideration for employment
without regard to race, color, religion, sex or national origin.
The foregoing provisions shall also be binding upon any sub-contractor, provided that the
foregoing provision shall not apply to contracts or sub-contractors for standard commercial
supplies or raw materials, or to sole proprietorships with no employees.
Non-Discrimination in Client Services:
CONTRACTOR shall not discriminate on the grounds of race, color, creed, religion, national
origin, sex, age, marital status, sexual orientation, disability, or veteran status; or deny an
individual or business any service or benefits under this CONTRACT; or subject an individual or
business to segregation or separate treatment in any manner related to his/her/its receipt any
service or services or other benefits provided under this CONTRACT; or deny an individual or
business an opportunity to participate in any program provided by this CONTRACT.
Waiver of Noncompetition:
CONTRACTOR irrevocably waives any existing rights which it may have, by contract or
otherwise, to require another person or corporation to refrain from submitting a proposal to or
performing work or providing supplies to COUNTY, and CONTRACTOR further promises that it
will not in the future, directly or indirectly, induce or solicit any person or corporation to refrain
from submitting a bid or proposal to or from performing work or providing supplies to COUNTY.
5
Work Product:
CONTRACTOR will provide COUNTY with all work product including; plans, data reports, prior
to the release of the final payment for services.
Patent/Copyright Infringement:
CONTRACTOR will defend and indemnify COUNTY from any claimed action, cause or demand
brought against COUNTY, to the extent such action is based on the claim that information
supplied by the CONTRACTOR infringes any patent or copyright. CONTRACTOR will pay
those costs and damages attributable to any such claims that are finally awarded against
COUNTY in any action. Such defense and payments are conditioned upon the following:
A. CONTRACTOR shall be notified promptly in writing by COUNTY of any notice of such claim.
B. CONTRACTOR shall have the right, hereunder, at its option and expense, to obtain for
COUNTY the right to continue using the information, in the event such claim of infringement, is
made, provided no reduction in performance or loss results to COUNTY.
Confidentiality:
CONTRACTOR, its employees, sub-contractors, and their employees shall maintain the
confidentiality of all information provided by COUNTY or acquired by CONTRACTOR in
performance of this CONTRACT, except upon the prior written consent of COUNTY or an order
entered by a court after having acquired jurisdiction over COUNTY. CONTRACTOR shall
immediately give to COUNTY notice of any judicial proceeding seeking disclosure of such
information. CONTRACTOR shall indemnify and hold harmless COUNTY, its officials, agents
or employees from all loss or expense, including, but not limited to, settlements, judgments,
setoffs, attorneys' fees and costs resulting from CONTRACTOR's breach of this provision.
Right to Review:
This CONTRACT is subject to review by any Federal, State or COUNTY auditor. COUNTY or
its designee shall have the right to review and monitor the financial and service components of
this program by whatever means are deemed expedient by the Administrative Officer or by
COUNTY's Auditor’s Office. Such review may occur with or without notice and may include, but
is not limited to, on-site inspection by COUNTY agents or employees, inspection of all records
or other materials which COUNTY deems pertinent to the CONTRACT and its performance, and
any and all communications with or evaluations by service recipients under this CONTRACT.
CONTRACTOR shall preserve and maintain all financial records and records relating to the
performance of work under this CONTRACT for six (6) years after CONTRACT termination, and
shall make them available for such review, within Mason County, State of Washington, upon
request. CONTRACTOR also agrees to notify the Administrative Officer in advance of any
inspections, audits, or program review by any individual, agency, or governmental unit whose
purpose is to review the services provided within the terms of this CONTRACT. If no advance
notice is given to CONTRACTOR, then CONTRACTOR agrees to notify the Administrative
Officer as soon as it is practical.
Insurance Requirements:
At a minimum, CONTRACTOR shall provide insurance that meets or exceeds the requirements
detailed in "Exhibit C Insurance Requirements."
Insurance as a Condition of Payment:
Payments due to CONTRACTOR under this CONTRACT are expressly conditioned upon the
CONTRACTOR’s strict compliance with all insurance requirements under this CONTRACT.
Payment to CONTRACTOR shall be suspended in the event of non-compliance. Upon receipt
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of evidence of full compliance, payments not otherwise subject to withholding or set-off will be
released to CONTRACTOR.
Industrial Insurance Waiver:
With respect to the performance of this CONTRACT and as to claims against COUNTY, its
officers, agents and employees, CONTRACTOR expressly waives its immunity under Title 51 of
the Revised Code of Washington, the Industrial Insurance Act, for injuries to its employees and
agrees that the obligations to indemnify, defend and hold harmless provided in this CONTRACT
extend to any claim brought by or on behalf of any employee of CONTRACTOR. This waiver is
mutually negotiated by the parties to this CONTRACT.
CONTRACTOR Commitments, Warranties and Representations:
Any written commitment received from CONTRACTOR concerning this CONTRACT shall be
binding upon CONTRACTOR, unless otherwise specifically provided herein with reference to
this paragraph. Failure of CONTRACTOR to fulfill such a commitment shall render
CONTRACTOR liable for damages to COUNTY. A commitment includes, but is not limited to,
any representation made prior to execution of this CONTRACT, whether or not incorporated
elsewhere herein by reference, as to performance of services or equipment, prices or options
for future acquisition to remain in effect for a fixed period, or warranties.
Defense and Indemnity Contract:
Indemnification by CONTRACTOR. To the fullest extent permitted by law, CONTRACTOR
agrees to indemnify, defend and hold COUNTY and its departments, elected and appointed
officials, employees, agents and volunteers, harmless from and against any and all claims,
damages, losses and expenses, including but not limited to court costs, attorney's fees and
alternative dispute resolution costs, for any personal injury, for any bodily injury, sickness,
disease or death and for any damage to or destruction of any property (including the loss of use
resulting there from) which 1) are caused in whole or in part by any act or omission, negligent or
otherwise, of the CONTRACTOR, its employees, agents or volunteers or CONTRACTOR's
subcontractors and their employees, agents or volunteers; or 2) are directly or indirectly arising
out of, resulting from, or in connection with performance of this CONTRACT; or 3) are based
upon CONTRACTOR’s or its subcontractors’ use of, presence upon or proximity to the property
of COUNTY. This indemnification obligation of CONTRACTOR shall not apply in the limited
circumstance where the claim, damage, loss or expense is caused by the sole negligence of
COUNTY. This indemnification obligation of the CONTRACTOR shall not be limited in any way
by the Washington State Industrial Insurance Act, RCW Title 51, or by application of any other
workmen's compensation act, disability benefit act or other employee benefit act, and the
CONTRACTOR hereby expressly waives any immunity afforded by such acts. The foregoing
indemnification obligations of the CONTRACTOR are a material inducement to COUNTY to
enter into this CONTRACT, are reflected in CONTRACTOR’s compensation, and have been
mutually negotiated by the parties.
Participation by County – No Waiver. COUNTY reserves the right, but not the obligation, to
participate in the defense of any claim, damages, losses or expenses and such participation
shall not constitute a waiver of CONTRACTOR’s indemnity obligations under this CONTRACT.
Survival of CONTRACTOR’s Indemnity Obligations. CONTRACTOR agrees all
CONTRACTOR’s indemnity obligations shall survive the completion, expiration or termination of
this CONTRACT.
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Indemnity by Subcontractors. In the event the CONTRACTOR enters into subcontracts to the
extent allowed under this CONTRACT, CONTRACTOR's subcontractors shall indemnify
COUNTY on a basis equal to or exceeding CONTRACTOR’s indemnity obligations to COUNTY.
Compliance with Applicable Laws, Rules and Regulations:
This CONTRACT shall be subject to all laws, rules, and regulations of the United States of
America, the State of Washington, political subdivisions of the State of Washington and Mason
County. CONTRACTOR also agrees to comply with applicable Federal, State, County or
municipal standards for licensing, certification and operation of facilities and programs, and
accreditation and licensing of individuals.
Administration Contract:
COUNTY hereby appoints, and CONTRACTOR hereby accepts, the Mason County's
Community Services Director and his or her designee, as COUNTY’s representative, hereinafter
referred to as the Administrative Officer, for the purposes of administering the provisions of this
CONTRACT, including COUNTY’s right to receive and act on all reports and documents, and
any auditing performed by the COUNTY related to this CONTRACT.
The Administrative Officer for purposes of this CONTRACT is:
Dave Windom, Director
Mason County Public Health
415 N. 6th Street
Phone: 360-427-9670 Ext. 260
Fax: 360-427-7787
E-mail: dwindom@masoncountywa.gov
Financial Contact:
Casey Bingham, Finance Manager
Mason County Public Health and Human Services
415 N. 6th Street
Phone: 360-427-9670 Ext. 562
Fax: 360-427-7787
E-mail: caseyb@masoncountywa.gov
Notice:
Except as set forth elsewhere in the CONTRACT, for all purposes under this CONTRACT
except service of process, notice shall be given by CONTRACTOR to COUNTY’s Administrative
Officer under this CONTRACT. Notices and other communication may be conducted via
e-mail, U.S. mail, fax, hand-delivery or other generally accepted manner including
delivery services.
Modifications:
Either party may request changes in the CONTRACT. Any and all agreed modifications, to be
valid and binding upon either party, shall be in writing and signed by both of the parties.
Termination for Default:
If CONTRACTOR defaults by failing to perform any of the obligations of the CONTRACT or
becomes insolvent or is declared bankrupt or commits any act of bankruptcy or insolvency or
makes an assignment for the benefit of creditors, COUNTY may, by depositing written notice to
CONTRACTOR in the U.S. mail, terminate the CONTRACT, and at COUNTY’s option, obtain
8
performance of the work elsewhere. If the CONTRACT is terminated for default,
CONTRACTOR shall not be entitled to receive any further payments under the CONTRACT
until all work called for has been fully performed. Any extra cost or damage to COUNTY
resulting from such default(s) shall be deducted from any money due or coming due to
CONTRACTOR. CONTRACTOR shall bear any extra expenses incurred by COUNTY in
completing the work, including all increased costs for completing the work, and all damage
sustained, or which may be sustained by COUNTY by reason of such default.
If a notice of termination for default has been issued and it is later determined for any reason
that CONTRACTOR was not in default, the rights and obligations of the parties shall be the
same as if the notice of termination had been issued pursuant to the Termination for Public
Convenience paragraph hereof.
Termination for Public Convenience:
COUNTY may terminate this CONTRACT in whole or in part whenever COUNTY determines, in
its sole discretion, that such termination is in the interests of COUNTY. Whenever the
CONTRACT is terminated in accordance with this paragraph, CONTRACTOR shall be entitled
to payment for actual work performed in compliance with Exhibit A Scope-of-Services and
Exhibit B Compensation. An equitable adjustment in the CONTRACT price for partially
completed items of work will be made, but such adjustment shall not include provision for loss of
anticipated profit on deleted or uncompleted work. Termination of this CONTRACT by
COUNTY at any time during the term, whether for default or convenience, shall not constitute
breach of CONTRACT by COUNTY.
Termination for Reduced Funding:
COUNTY may terminate this CONTRACT in whole or in part should COUNTY determine, in its
sole discretion, that such termination is necessary due to a decrease in available project funding
including State and/or Federal grants. Whenever the CONTRACT is terminated in accordance
with this paragraph, the CONTRACTOR shall be entitled to payment for actual work performed
in compliance with Exhibit A Scope-of-Services and Exhibit B Compensation.
Disputes:
1. Differences between the CONTRACTOR and COUNTY, arising under and by virtue of the
AGREEMENT shall be brought to the attention of COUNTY at the earliest possible time in order
that such matters may be settled or other appropriate action promptly taken. For objections that
are not made in the manner specified and within the time limits stated, the records, orders,
rulings, instructions, and decisions of the Administrative Officer shall be final and conclusive.
2. The CONTRACTOR shall not be entitled to additional compensation which otherwise may be
payable, or to extension of time for (1) any act or failure to act by the Administrative Officer of
COUNTY, or (2) the happening of any event or occurrence, unless the CONTRACTOR has
given COUNTY a written Notice of Potential Claim within ten (10) days of the commencement of
the act, failure, or event giving rise to the claim, and before final payment by COUNTY. The
written Notice of Potential Claim shall set forth the reasons for which the CONTRACTOR
believes additional compensation or extension of time is due, the nature of the cost involved,
and insofar as possible, the amount of the potential claim. CONTRACTOR shall keep full and
complete daily records of the work performed, labor and material used, and all costs and
additional time claimed to be additional.
3. The CONTRACTOR shall not be entitled to claim any such additional compensation, or
extension of time, unless within thirty (30) days of the accomplishment of the portion of the work
from which the claim arose, and before final payment by COUNTY, the CONTRACTOR has
given COUNTY a detailed written statement of each element of cost or other compensation
9
requested and of all elements of additional time required, and copies of any supporting
documents evidencing the amount or the extension of time claimed to be due.
Arbitration:
Other than claims for injunctive relief brought by a party hereto (which may be brought either in
court or pursuant to this arbitration provision), and consistent with the provisions hereinabove,
any claim, dispute or controversy between the parties under, arising out of, or related to this
CONTRACT or otherwise, including issues of specific performance, shall be determined by
arbitration in Shelton, Washington, under the applicable American Arbitration Association (AAA)
rules in effect on the date hereof, as modified by this CONTRACT. There shall be one arbitrator
selected by the parties within ten (10) days of the arbitration demand, or if not, by the AAA or
any other group having similar credentials. Any issue about whether a claim is covered by this
CONTRACT shall be determined by the arbitrator. The arbitrator shall apply substantive law
and may award injunctive relief, equitable relief (including specific performance), or any other
remedy available from a judge, including expenses, costs and attorney fees to the prevailing
party and pre-award interest, but shall not have the power to award punitive damages. The
decision of the arbitrator shall be final and binding and an order confirming the award or
judgment upon the award may be entered in any court having jurisdiction. The parties agree
that the decision of the arbitrator shall be the sole and exclusive remedy between them
regarding any dispute presented or pled before the arbitrator. At the request of either party
made not later than forty-five (45) days after the arbitration demand, the parties agree to submit
the dispute to nonbinding mediation, which shall not delay the arbitration hearing date; provided,
that either party may decline to mediate and proceed with arbitration.
Any arbitration proceeding commenced to enforce or interpret this CONTRACT shall be brought
within six (6) years after the initial occurrence giving rise to the claim, dispute or issue for which
arbitration is commenced, regardless of the date of discovery or whether the claim, dispute or
issue was continuing in nature. Claims, disputes or issues arising more than six (6) years prior
to a written request or demand for arbitration issued under this Agreement are not subject to
arbitration.
Venue and Choice of Law:
In the event that any litigation should arise concerning the construction or interpretation of any
of the terms of this CONTRACT, the venue of such action of litigation shall be in the courts of
the State of Washington and Mason County. Unless otherwise specified herein, this
CONTRACT shall be governed by the laws of Mason County and the State of Washington.
Severability:
If any term or condition of this CONTRACT or the application thereof to any person(s) or
circumstances is held invalid, such invalidity shall not affect other terms, conditions or
applications which can be given effect without the invalid term, condition or application. To this
end, the terms and conditions of this CONTRACT are declared severable.
Waiver:
Waiver of any breach or condition of this CONTRACT shall not be deemed a waiver of any prior
or subsequent breach. No term or condition of this CONTRACT shall be held to be waived,
modified or deleted except by an instrument, in writing, signed by the parties hereto. The failure
of COUNTY to insist upon strict performance of any of the covenants of this CONTRACT, or to
exercise any option herein conferred in any one or more instances, shall not be construed to be
10
a waiver or relinquishment of any such, or any other covenants or contracts, but the same shall
be and remain in full force and effect.
Order of Precedence:
A. Applicable federal, state and county statutes, regulations, policies, procedures, federal Office
of Management and Budget (OMB) circulars and federal and state executive orders.
B. Funding source agreement(s) including attachments
C. Exhibit C Insurance Requirements
D. Special Conditions
E. General Condition
F. Exhibits A and B
Entire Contract:
This written CONTRACT, comprised of the writings signed or otherwise identified and attached
hereto, represents the entire CONTRACT between the parties and supersedes any prior oral
statements, discussions or understandings between the parties.
IN WITNESS WHEREOF, COUNTY and CONTRACTOR have executed this CONTRACT as
of the date and year last written below.
MASON MATTERS BOARD OF COUNTY COMMISSIONERS
MASON COUNTY, WASHINGTON
____________________________________ ____________________________________
Mason Matters Board Member Pat Tarzwell, Commissioner Chair
Dated: _____________________________ Dated: _____________________________
APPROVED AS TO FORM:
________________________________
Tim Whitehead, Chief DPA
11
EXHIBIT A
SCOPE OF SERVICES
I. Monitoring the health status of the community through:
A. Reviewing Community Health Assessments
B. Collaborating on health priorities and Community Health Improvement Plan (CHIP)
C. Reviewing Community Health Coalition and community agency project proposals
and progress that target CHIP priorities
D. Fund community proposals and projects that meet CHIP criteria
12
EXHIBIT B
COMPENSATION & REPORTING
A. Compensation:
CONTRACTOR will be paid the contract amount in January each year.
B. Requests for Payment:
1. At a minimum the invoice is to include: performance period; date of submission;
CONTRACTOR's name, remittance address and phone number; invoice total; and any
additional applicable information.
2. Submit via e-mail or hard copy as preferred to:
Casey Bingham, Finance Manager
caseyb@masoncountywa.gov
3. Payment will be made to CONTRACTOR within thirty (30) days of the receipt of a complete
and accurate invoice.
4. A semi-annual report will be due on the 15th of June and January annually reporting on fund
expenditures and community health improvement project progress. Reports will be sent
electronically to:
David Windom, Public Health Director
dwindom@masoncountywa.gov
13
EXHIBIT C
INSURANCE REQUIREMENTS
A. MINIMUM Insurance Requirements:
1. Commercial General Liability Insurance using Insurance Services Office “Commercial
General Liability” policy form CG 00 01, with an edition date prior to 2004, or the exact
equivalent. Coverage for an additional insured shall not be limited to its vicarious liability.
Defense costs must be paid in addition to limits. Limits shall be no less than $1,000,000 per
occurrence for all covered losses and no less than $2,000,000 general aggregate, for bodily
injury, personal injury, and property damage, including without limitation, blanket contractual
liability.
2. Workers’ Compensation on a state-approved policy form providing statutory benefits as
required by law with employer’s liability limits for CONTRACTOR's, with two (2) or more
employees and/or volunteers, no less than $1,000,000 per accident for all covered losses.
3. Business Auto Coverage on ISO Business Auto Coverage form CA 00 01 including owned,
non-owned and hired autos, or the exact equivalent. Limits shall be no less than $1,000,000 per
accident, combined single limit. If CONTRACTOR owns no vehicles, this requirement may be
satisfied by a non-owned auto endorsement to the general liability policy described above. If
CONTRACTOR or CONTRACTOR’s employees will use personal autos in any way on this
project, CONTRACTOR shall obtain evidence of personal auto liability coverage for each such
person.
B. Certificate of Insurance:
A Certificate of Insurance naming COUNTY as the Certificate Holder must be provided to
COUNTY within five (5) days of CONTRACT execution.
C. Basic Stipulations:
1. CONTRACTOR agrees to endorse third party liability coverage required herein to include as
additional insureds COUNTY, its officials, employees and agents, using ISO endorsement CG
20 10 with an edition date prior to 2004. CONTRACTOR also agrees to require all contractors,
subcontractors, and anyone else involved in this CONTRACT on behalf of the CONTRACTOR
(hereinafter “indemnifying parties”) to comply with these provisions.
2. CONTRACTOR agrees to waive rights of recovery against COUNTY regardless of the
applicability of any insurance proceeds, and to require all indemnifying parties to do likewise.
3. All insurance coverage maintained or procured by CONTRACTOR or required of others by
CONTRACTOR pursuant to this CONTRACT shall be endorsed to delete the subrogation
condition as to COUNTY, or must specifically allow the named insured to waive subrogation
prior to a loss.
4. All coverage types and limits required are subject to approval, modification and additional
requirements by COUNTY. CONTRACTOR shall not make any reductions in scope or limits of
coverage that may affect COUNTY’s protection without COUNTY’s prior written consent.
5. CONTRACTOR agrees to provide evidence of the insurance required herein, satisfactory to
COUNTY, consisting of: a) certificate(s) of insurance evidencing all of the coverages required
and, b) an additional insured endorsement to CONTRACTOR’s general liability policy using
Insurance Services Office form CG 20 10 with an edition date prior to 2004. CONTRACTOR
14
agrees, upon request by COUNTY to provide complete, certified copies of any policies required
within 10 days of such request. COUNTY has the right, but not the duty, to obtain any insurance
it deems necessary to protect its interests. Any premium so paid by COUNTY shall be charged
to and promptly paid by CONTRACTOR or deducted from sums due CONTRACTOR. Any
actual or alleged failure on the part of COUNTY or any other additional insured under these
requirements to obtain proof of insurance required under this CONTRACT in no way waives any
right or remedy of COUNTY or any additional insured, in this or in any other regard.
6. It is acknowledged by the parties of this CONTRACT that all insurance coverage required to
be provided by CONTRACTOR or indemnifying party, is intended to apply first and on a primary
non-contributing basis in relation to any other insurance or self-insurance available to COUNTY.
7. CONTRACTOR agrees not to self-insure or to use any self-insured retentions on any portion
of the insurance required herein and further agrees that it will not allow any indemnifying party
to self- insure its obligations to COUNTY. If CONTRACTOR’s existing coverage includes a self-
insured retention, the self-insured retention must be declared to the COUNTY. The COUNTY
may review options with CONTRACTOR, which may include reduction or elimination of the self-
insured retention, substitution of other coverage, or other solutions.
8. CONTRACTOR will renew the required coverage annually as long as COUNTY, or its
employees or agents face an exposure from operations of any type pursuant to this
CONTRACT. This obligation applies whether or not the CONTRACT is canceled or terminated
for any reason. Termination of this obligation is not effective until COUNTY executes a written
statement to that effect.
9. The limits of insurance as described above shall be considered as minimum requirements.
Should any coverage carried by CONTRACTOR or a subcontractor of any tier maintain
insurance with limits of liability that exceed the required limits or coverage that is broader than
as outlined above, those higher limits and broader coverage shall be deemed to apply for the
benefit of any person or organization included as an additional insured and those limits shall
become the required minimum limits of insurance in all Paragraphs and Sections of this
CONTRACT.
10. None of the policies required herein shall be in compliance with these requirements if they
include any limiting endorsement that has not been first submitted to COUNTY and approved of
in writing.
11. The requirements in this Exhibit supersede all other sections and provisions of this
CONTRACT to the extent that any other section or provision conflicts with or impairs the
provisions of this Exhibit.
12. Unless otherwise approved by COUNTY, insurance provided pursuant to these
requirements shall be by insurers authorized to do business in Washington and with a minimum
A.M. Best rating of A-:VII.
13. All insurance coverage and limits provided by CONTRACTOR and available or applicable to
this agreement are intended to apply to the full extent of the policies. Nothing contained in this
CONTRACT limits the application of such insurance coverage.
14. CONTRACTOR agrees require insurers, to provide notice to COUNTY thirty (30) days prior
15
to cancellation of such liability coverage or of any material alteration or non-renewal of any such
coverage, other than for non-payment of premium. CONTRACTOR shall assure that this
provision also applies to any subcontractors, joint ventures or any other party engaged by or on
behalf of contractor in relation to this agreement. Certificate(s) are to reflect that the issuer will
provide thirty (30) days’ notice to COUNTY of any cancellation of coverage.
15. COUNTY reserves the right at any time during the term of the CONTRACT to change the
amounts and types of insurance required by giving the CONTRACTOR ninety (90) days
advance written notice of such change. If such change results in substantial additional cost to
the CONTRACTOR, the COUNTY and CONTRACTOR may renegotiate CONTRACTOR’s
compensation.
16. Requirements of specific coverage features are not intended as limitation on other
requirements or as waiver of any coverage normally provided by any given policy. Specific
reference to a coverage feature is for purposes of clarification only as it pertains to a given issue
and is not intended by any party or insured to be all-inclusive.
17. CONTRACTOR agrees to provide immediate notice to COUNTY of any claim or loss against
CONTRACTOR arising out of the work performed under this agreement. COUNTY assumes no
obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of
any such claim or claims if they are likely to involve COUNTY.
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No.
From: McKenzie Smith Ext: 589
Department: Support Services Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): February 2, 2026 Agenda Date(s): February 3, 2026
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other
(Please ensure proper internal review channels have been followed, this is the responsibility of the
requesting Department)
Item:
Amended Contracts with the Shelton-Mason County Chamber of Commerce
Background/Executive Summary:
At the December 16, 2025 meeting, two Lodging Tax contracts were approved and awarded to
the Shelton–Mason County Chamber of Commerce: one for the Caboose Visitor Information
Center (VIC) in the amount of $26,175.17 per year and one for the Hoodsport VIC in the amount
of $159,484.87 per year. Subsequent review identified substantive errors in both contracts that
require amendment.
The Caboose VIC contract incorrectly referenced “Hoodsport” in the contract title, although the
facility is located in Shelton.
The Hoodsport VIC contract did not reflect the updated Chamber signatory title, and Exhibit A
(Scope of Services) contained clerical errors. In addition, the hours of operation were not fully or
accurately captured.
Associated Costs/Budget Impact (amount, funding source, budget amendment, etc.):
N/A
Public Outreach:
N/A
Requested Action:
Approval of the amended contracts with the Shelton-Mason County Chamber of Commerce
updating clerical errors.
Attachment(s):
Contracts
Page 1 of 14
MASON COUNTY
PROFESSIONAL SERVICES CONTRACT
2026 SHELTON-MASON COUNTY VISITOR INFORMATION CENTER SERVICES
This contract is made and entered into by and between Mason County, hereinafter referred to as "COUNTY"
and Shelton-Mason County Chamber of Commerce, hereinafter referred to as "CONTRACTOR.”
RECITALS:
WHEREAS, COUNTY desires to retain a contractor to provide Visitor Information Center services in Mason
County; and
WHEREAS, CONTRACTOR warrants that it is qualified and competent to render the services.
NOW, THEREFORE, for and in consideration of the contract made, and the payments to be made by
COUNTY, the parties agree to the following:
Special Conditions
Funding Source: Lodging Tax Fund (#163)
Invoices: CONTRACTOR shall invoice the COUNTY for Visitor Information Center services.
Treatment of Assets. Ownership of all property/equipment purchased with lodging tax funds shall be owned
by Mason County. The CONTRACTOR shall surrender to the COUNTY all property of the COUNTY within
thirty days after termination or completion of this contract unless mutually agreed up on by the parties. A
detailed inventory shall be maintained by the CONTRACTOR and reported to the COUNTY annually by
December 31.
Reporting Requirements: CONTRACTOR shall submit quarterly to the COUNTY a Visitor Information
Services Progress Report that shall include but not be limited to the following information: Number of hours
of operation for the quarter; number of visitors served in person, by phone and through mail and email
communication; number of visitors served by location of origin; future planning and goals; CHAMBER’s
Google report and number of links activated to www.explorehoodcanal.com. CONTRACTOR will fulfill
reporting requirements as defined in Revised Code of Washington RCW 67.28.1816 (2)(c)(i).
General Conditions
Scope of Services:
The CONTRACTOR agrees to provide to COUNTY the services as set forth in Exhibit A: Scope of Services
during the CONTRACT period. No material, labor or facilities will be furnished by the COUNTY, unless
otherwise provided for in the CONTRACT.
Term:
This is a ONE-year CONTRACT for the period of January 1, 2026 – December 31, 2026 with an option to
renew up to an additional two years. Services provided by CONTRACTOR prior to or after the term of this
contract shall be performed at the expense of CONTRACTOR and are not compensable under this contract
unless both parties hereto agree to such provision in writing.
Compensation:
The CONTRACT award is $159,484.87 (one hundred fifty-nine thousand four hundred eighty-four dollars
and eighty-seven cents) for each year 2026. The total funding available in 2026 for Visitor Information
Centers is $159,484.87 (one hundred fifty-nine thousand four hundred eighty-four dollars and eighty-seven
cents) each year. The Lodging Tax Advisory Committee shall make a recommendation to the Mason County
Commissioners on the contract award if and when the contract is extended.
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Accounting and Payment for CONTRACTOR Services:
Payment to the CONTRACTOR for services rendered under this contract shall be in accordance with RCW
67.28.1816 and expensed as set forth in Exhibit B: Compensation. Invoices shall be submitted for services
performed in accordance with Exhibit A. Acceptable invoices will be processed within 30 days of receipt.
CONTRACTOR will notify COUNTY if payment has not been received by the 21st day of the month. Should
COUNTY fail to make payment within the 30 days, CONTRACTOR reserves the right to charge a late
payment fee of up to five-percent (5%) of the invoice total.
Taxes:
CONTRACTOR understands and acknowledges that the COUNTY will not withhold Federal or State income
taxes. Where required by State or Federal law, the CONTRACTOR authorizes the COUNTY to withhold for
any taxes other than income taxes (i.e., Medicare). All compensation received by the CONTRACTOR will be
reported to the Internal Revenue Service at the end of the calendar year in accordance with the applicable
IRS regulations. It is the responsibility of the CONTRACTOR to make the necessary estimated tax payments
throughout the year, if any, and the CONTRACTOR is solely liable for any tax obligation arising from the
CONTRACTOR's performance of this contract. The CONTRACTOR hereby agrees to indemnify the
COUNTY against any demand to pay taxes arising from the CONTRACTOR's failure to pay taxes on
compensation earned pursuant to this contract.
COUNTY will pay sales and use taxes imposed on goods or services acquired hereunder as required by law.
The CONTRACTOR must pay all other taxes, including, but not limited to, Business and Occupation Tax,
taxes based on the CONTRACTOR's gross or net income, or personal property to which the COUNTY does
not hold title. COUNTY is exempt from Federal Excise Tax.
Withholding Payment:
In the event the CONTRACTOR has failed to perform any obligation under this contract within the times set
forth in this contract, then the COUNTY may, upon written notice, withhold from amounts otherwise due and
payable to CONTRACTOR, without penalty, until such failure to perform is cured or otherwise adjudicated.
Withholding under this clause shall not be deemed a breach entitling CONTRACTOR to termination or
damages, provided that the COUNTY promptly gives notice in writing to the CONTRACTOR of the nature of
the default or failure to perform, and in no case more than 10 days after it determines to withhold amounts
otherwise due. A determination of the Administrative Officer set forth in a notice to the CONTRACTOR of the
action required and/or the amount required to cure any alleged failure to perform shall be deemed
conclusive, except to the extent that the CONTRACTOR acts within the times and in strict accord with the
provisions of the Disputes clause of this contract. The COUNTY may act in accordance with any
determination of the Administrative Officer which has become conclusive under this clause, without prejudice
to any other remedy under the contract, to take all or any of the following actions: (1) cure any failure or
default, (2) to pay any amount so required to be paid and to charge the same to the account of the
CONTRACTOR, (3) to set off any amount so paid or incurred from amounts due or to become due the
CONTRACTOR. In the event the CONTRACTOR obtains relief upon a claim under the Disputes clause, no
penalty or damages shall accrue to CONTRACTOR by reason of good faith withholding by the contract
under this clause.
Labor Standards:
CONTRACTOR agrees to comply with all applicable state and federal requirements, including but not limited
to those pertaining to payment of wages and working conditions, in accordance with RCW 39.12.040, the
Prevailing Wage Act; the Americans with Disabilities Act of 1990; the Davis-Bacon Act; and the Contract
Work Hours and Safety Standards Act providing for weekly payment of prevailing wages, minimum overtime
pay, and providing that no laborer or mechanic shall be required to work in surroundings or under conditions
which are unsanitary, hazardous, or dangerous to health and safety as determined by regulations
promulgated by the Federal Secretary of Labor and/or the State of Washington.
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Independent Contractor:
CONTRACTOR's services shall be furnished by the CONTRACTOR as an independent CONTRACTOR,
and nothing herein contained shall be construed to create a relationship of employer -employee. All payments
made hereunder and all services performed shall be made and performed pursuant to this contract by the
CONTRACTOR as an independent contractor.
CONTRACTOR acknowledges that the entire compensation for this contract is specified in Exhibit B and the
CONTRACTOR is not entitled to any benefits including, but not limited to: vacation pay, holiday pay, sick
leave pay, medical, dental, or other insurance benefits, or any other rights or privileges afforded to
employees of the COUNTY. The CONTRACTOR represents that he/she/it maintains a separate place of
business, serves clients other than the COUNTY, will report all income and expense accrued under this
contract to the Internal Revenue Service, and has a tax account with the State of Washington Department of
Revenue for payment of all sales and use and Business and Occupation taxes collected by the State of
Washington.
CONTRACTOR will defend, indemnify and hold harmless the COUNTY, its officers, agents or employees
from any loss or expense, including, but not limited to, settlements, judgments, setoffs, attorneys' fees or
costs incurred by reason of claims or demands because of breach of the provisions of this paragraph.
Assignment and Subcontracting:
The performance of all activities contemplated by this contract shall be accomplished by CONTRACTOR. No
portion of this contract may be assigned or subcontracted to any other individual, firm or entity without the
express and prior written approval of the COUNTY.
No Guarantee of Employment:
The performance of all or part of this contract by the CONTRACTOR shall not operate to vest any
employment rights whatsoever and shall not be deemed to guarantee any employment of CONTRACTOR or
any employee of CONTRACTOR or any sub-contractor or any employee of any sub-contractor by the
COUNTY at the present time or in the future.
Conflict of Interest:
If at any time prior to commencement of, or during the term of this contract, CONTRACTOR or any of its
employees involved in the performance of this contract shall have or develop an interest in the subject matter
of this contract that is potentially in conflict with the COUNTY’s interest, then CONTRACTOR shall
immediately notify COUNTY of the same. The notification of COUNTY shall be made with sufficient
specificity to enable COUNTY to make an informed judgment as to whether or not COUNTY’s interest may
be compromised in any manner by the existence of the conflict, actual or potential. Thereafter, COUNTY
may require CONTRACTOR to take reasonable steps to remove the conflict of interest. COUNTY may also
terminate this contract according to the provisions herein for termination.
Non-Discrimination in Employment:
COUNTY’s policy is to provide equal opportunity in all terms, conditions and privileges of employment for all
qualified applicants and employees without regard to race, color, creed, religion, national origin, sex, sexual
orientation, age, marital status, disability, or veteran status. CONTRACTOR shall comply with all laws
prohibiting discrimination against any employee or applicant for employment on the grounds of race, color,
creed, religion, national origin, sex, sexual orientation, age, marital status, disability, or veteran status,
except where such constitutes a bona fide occupational qualification.
Furthermore, in those cases in which CONTRACTOR is governed by such laws, CONTRACTOR shall take
affirmative action to insure that applicants are employed, and treated during employment, without regard to
their race, color, creed, religion, national origin, sex, age, marital status, sexual orientation, disability, or
veteran status, except where such constitutes a bona fide occupational qualification. Such action shall
include, but not be limited to: advertising, hiring, promotions, layoffs or terminations, rate of pay or other
forms of compensation benefits, selection for training including apprenticeship, and participation in
recreational and educational activities. In all solicitations or advertisements for employees placed by them or
Page 4 of 14
on their behalf, CONTRACTOR shall state that all qualified applicants will receive consideration for
employment without regard to race, color, religion, sex or national origin.
The foregoing provisions shall also be binding upon any sub-contractor, provided that the foregoing provision
shall not apply to contracts or sub-contractors for standard commercial supplies or raw materials, or to sole
proprietorships with no employees.
Non-Discrimination in Client Services:
CONTRACTOR shall not discriminate on the grounds of race, color, creed, religion, national origin, sex, age,
marital status, sexual orientation, disability, or veteran status; or deny an individual or business any service
or benefits under this contract; or subject an individual or business to segregation or separate treatment in
any manner related to his/her/its receipt any service or services or other benefits provided under this
contract; or deny an individual or business an opportunity to participate in any program provided by this
contract.
Waiver of Noncompetition:
CONTRACTOR irrevocably waives any existing rights which it may have, by contract or otherwise, to require
another person or corporation to refrain from submitting a proposal to or performing work or providing
supplies to the COUNTY, and CONTRACTOR further promises that it will not in the future, directly or
indirectly, induce or solicit any person or corporation to refrain from submitting a bid or proposal to or from
performing work or providing supplies to the COUNTY.
Patent/Copyright Infringement:
CONTRACTOR will defend and indemnify COUNTY from any claimed action, cause or demand brought
against COUNTY, to the extent such action is based on the claim that information supplied by the
CONTRACTOR infringes any patent or copyright. CONTRACTOR will pay those costs and damages
attributable to any such claims that are finally awarded against COUNTY in any action. Such defense and
payments are conditioned upon the following:
A. CONTRACTOR shall be notified promptly in writing by COUNTY of any notice of such claim.
B. CONTRACTOR shall have the right, hereunder, at its option and expense, to obtain for COUNTY the right
to continue using the information, in the event such claim of infringement, is made, provided no reduction in
performance or loss results to COUNTY.
Confidentiality:
CONTRACTOR, its employees, sub-contractors, and their employees shall maintain the confidentiality of all
information provided by COUNTY or acquired by CONTRACTOR in performance of this CONTRACT, except
upon the prior written consent of the COUNTY or an order entered by a court after having acquired
jurisdiction over COUNTY. CONTRACTOR shall immediately give to COUNTY notice of any judicial
proceeding seeking disclosure of such information. CONTRACTOR shall indemnify and hold harmless
COUNTY, its officials, agents or employees from all loss or expense, including, but not limited to,
settlements, judgments, setoffs, attorneys' fees and costs resulting from CONTRACTOR's breach of this
provision.
Right to Review:
This contract is subject to review by any Federal, State or COUNTY auditor. COUNTY or its designee shall
have the right to review and monitor the financial and service components of this program by whatever
means are deemed expedient by the Administrative Officer or by COUNTY's Auditor’s Office. Such review
may occur with or without notice and may include, but is not limited to, on-site inspection by COUNTY agents
or employees, inspection of all records or other materials which COUNTY deems pertinent to the contract
and its performance, and any and all communications with or evaluations by service recipients under this
contract. CONTRACTOR shall preserve and maintain all financial records and records relating to the
performance of work under this contract for six (6) years after contract termination, and shall make them
available for such review, within Mason County, State of Washington, upon request. CONTRACTOR also
agrees to notify the Administrative Officer in advance of any inspections, audits, or program review by any
individual, agency, or governmental unit whose purpose is to review the services provided within the terms of
Formatted: English (United States)
Page 5 of 14
this contract. If no advance notice is given to CONTRACTOR, then CONTRACTOR agrees to notify the
Administrative Officer as soon as it is practical.
Insurance Requirements:
CONTRACTOR is required to provide insurance as detailed and stipulated in Exhibit C: Insurance
Requirements.
Proof of Insurance:
A certificate of insurance is attached hereto as Exhibit D: Certificate of Insurance.
Industrial Insurance Waiver:
With respect to the performance of this contract and as to claims against COUNTY, its officers, agents and
employees, CONTRACTOR expressly waives its immunity under Title 51 of the Revised Code of
Washington, the Industrial Insurance Act, for injuries to its employees and agrees that the obligations to
indemnify, defend and hold harmless provided in this contract extend to any claim brought by or on behalf of
any employee of CONTRACTOR. This waiver is mutually negotiated by the parties to this contract.
CONTRACTOR Commitments, Warranties and Representations:
Any written commitment received from CONTRACTOR concerning this contract shall be binding upon
CONTRACTOR, unless otherwise specifically provided herein with reference to this paragraph. Failure of
CONTRACTOR to fulfill such a commitment shall render CONTRACTOR liable for damages to COUNTY. A
commitment includes, but is not limited to, any representation made prior to execution of this contract,
whether or not incorporated elsewhere herein by reference, as to performance of services or equipment,
prices or options for future acquisition to remain in effect for a fixed period, or warranties.
Defense and Indemnity Contract:
Indemnification by CONTRACTOR. To the fullest extent permitted by law, CONTRACTOR agrees to
indemnify, defend and hold COUNTY and its departments, elected and appointed officials, employees,
agents and volunteers, harmless from and against any and all claims, damages, losses and expenses,
including but not limited to court costs, attorney's fees and alternative dispute resolution costs, for any
personal injury, for any bodily injury, sickness, disease or death and for any damage to or destruction of any
property (including the loss of use resulting therefrom) which 1) are caused in whole or in part by any act or
omission, negligent or otherwise, of the CONTRACTOR, its employees, agents or volunteers or
CONTRACTOR's subcontractors and their employees, agents or volunteers; or 2) are directly or indirectly
arising out of, resulting from, or in connection with performance of this contract; or 3) are based upon
CONTRACTOR’s or its subcontractors’ use of, presence upon or proximity to the property of COUNTY. This
indemnification obligation of CONTRACTOR shall not apply in the limited circumstance where the claim,
damage, loss or expense is caused by the sole negligence of COUNTY. This indemnification obligation of
the CONTRACTOR shall not be limited in any way by the Washington State Industrial Insurance Act, RCW
Title 51, or by application of any other workmen's compensation act, disability benefit act or other employee
benefit act, and the CONTRACTOR hereby expressly waives any immunity afforded by such acts. The
foregoing indemnification obligations of the CONTRACTOR are a material inducement to COUNTY to enter
into this CONTRACT, are reflected in CONTRACTOR’s compensation, and have been mutually negotiated
by the parties. Provider’s initials acknowledging indemnity terms: ________
Participation by County – No Waiver. COUNTY reserves the right, but not the obligation, to participate in the
defense of any claim, damages, losses or expenses and such participation shall not constitute a waiver of
CONTRACTOR’s indemnity obligations under this CONTRACT.
Survival of CONTRACTOR’s Indemnity Obligations. CONTRACTOR agrees all CONTRACTOR’s indemnity
obligations shall survive the completion, expiration or termination of this contract.
Indemnity by Subcontractors. In the event the CONTRACTOR enters into subcontracts to the extent allowed
under this contract, CONTRACTOR's subcontractors shall indemnify the COUNTY on a basis equal to or
exceeding CONTRACTOR’s indemnity obligations to COUNTY.
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Compliance with Applicable Laws, Rules and Regulations:
This contract shall be subject to all laws, rules, and regulations of the United States of America, the State of
Washington, political subdivisions of the State of Washington and Mason County. CONTRACTOR also
agrees to comply with applicable Federal, State, County or municipal standards for licensing, certification
and operation of facilities and programs, and accreditation and licensing of individuals.
Administration of Contract:
COUNTY hereby appoints, and CONTRACTOR hereby accepts, the Mason County Administrative Services
Manager and his or her designee, as COUNTY’s representative, hereinafter referred to as the Administrative
Officer, for the purposes of administering the provisions of this contract, including COUNTY’s right to receive
and act on all reports and documents, and any auditing performed by the COUNTY related to this contract.
The Administrative Officer for purposes of this contract is:
Travis Adams, County Administrator
411 North 5th Street
Shelton, WA 98584
Telephone (360) 427-9670 ext. 530
tadams@masoncountywa.gov
Contractor Contact Information:
Shelton-Mason County Chamber of Commerce
Deidre Peterson, President/CEO
PO Box 2389
215 West Railroad Avenue
Shelton, WA 98584
Telephone (360) 426-2021
Deidre@masonchamber.com
Notice:
Except as set forth elsewhere in the contract, for all purposes under this contract except service of process,
notice shall be given by CONTRACTOR to COUNTY’s Administrative Officer under this CONTRACT. Notice
to CONTRACTOR for all purposes under this contract shall be given to the address provided by
CONTRACTOR herein above in the “Contractor Information” section. Notice may be given by delivery or by
depositing in the U.S. mail.
Modifications:
Either party may request changes in the contract. Any and all agreed modifications, to be valid and binding
upon either party, shall be in writing and signed by both of the parties.
Termination for Default:
If CONTRACTOR defaults by failing to perform any of the obligations of the contract or becomes insolvent or
is declared bankrupt or commits any act of bankruptcy or insolvency or makes an assignment for the benefit
of creditors, COUNTY may, by depositing written notice to CONTRACTOR in the U.S. mail, terminate the
contract, and at COUNTY’s option, obtain performance of the work elsewhere. If the contract is terminated
for default, CONTRACTOR shall not be entitled to receive any further payments under the contract until all
work called for has been fully performed. Any extra cost or damage to COUNTY resulting from such
default(s) shall be deducted from any money due or coming due to CONTRACTOR. CONTRACTOR shall
bear any extra expenses incurred by COUNTY in completing the work, including all increased costs for
completing the work, and all damage sustained, or which may be sustained by COUNTY by reason of such
default.
If a notice of termination for default has been issued and it is later determined for any reason that
CONTRACTOR was not in default, the rights and obligations of the parties shall be the same as if the notice
of termination had been issued pursuant to the Termination for Public Convenience paragraph hereof.
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Termination for Public Convenience:
COUNTY may terminate this contract in whole or in part whenever COUNTY determines, in its sole
discretion that such termination is in the interests of COUNTY. Whenever the contract is terminated in
accordance with this paragraph, CONTRACTOR shall be entitled to payment for actual work performed in
compliance with Exhibit A and Exhibit B. An equitable adjustment in the contract price for partially completed
items of work will be made, but such adjustment shall not include provision for loss of anticipated profit on
deleted or uncompleted work. Termination of this contract by COUNTY at any time during the term, whether
for default or convenience, shall not constitute breach of contract by COUNTY.
Termination for Reduced Funding:
COUNTY may terminate this contract in whole or in part should COUNTY determine, in its sole discretion
that such termination is necessary due to a decrease in available project funding including State and/or
Federal grants. Whenever the CONTRACT is terminated in accordance with this paragraph, the
CONTRACTOR shall be entitled to payment for actual work performed in compliance with Exhibit A and
Exhibit B.
Disputes:
Differences between the CONTRACTOR and COUNTY, arising under and by virtue of the contract shall be
brought to the attention of COUNTY at the earliest possible time in order that such matters may be settled or
other appropriate action promptly taken. For objections that are not made in the manner specified and within
the time limits stated, the records, orders, rulings, instructions, and decisions of the Administrative Officer
shall be final and conclusive.
Notice of Potential Claims:
CONTRACTOR shall not be entitled to additional compensation which otherwise may be payable, or to
extension of time for (1) any act or failure to act by the Administrative Officer or COUNTY, or (2) the
happening of any event or occurrence, unless CONTRACTOR has given COUNTY a written Notice of
Potential Claim within ten (10) days of the commencement of the act, failure, or event giving rise to the claim,
and before final payment by COUNTY. The written Notice of Potential Claim shall set forth the reasons for
which CONTRACTOR believes additional compensation or extension of time is due, the nature of the cost
involved, and insofar as possible, the amount of the potential claim. CONTRACTOR shall keep full and
complete daily records of the work performed, labor and material used, and all costs and additional time
claimed to be additional.
Detailed Claim:
CONTRACTOR shall not be entitled to claim any such additional compensation, or extension of time, unless
within thirty (30) days of the accomplishment of the portion of the work from which the claim arose, and
before final payment by COUNTY, CONTRACTOR has given COUNTY a detailed written statement of each
element of cost or other compensation requested and of all elements of additional time required, and copies
of any supporting documents evidencing the amount or the extension of time claimed to be due.
Arbitration:
Other than claims for injunctive relief brought by a party hereto (which may be brought either in court or
pursuant to this arbitration provision), and consistent with the provisions hereinabove, any claim, dispute or
controversy between the parties under, arising out of, or related to this contract or otherwise, including
issues of specific performance, shall be determined by arbitration in Shelton, Washington, under the
applicable American Arbitration Association (AAA) rules in effect on the date hereof, as modified by this
contract. There shall be one arbitrator selected by the parties within ten (10) days of the arbitration demand,
or if not, by the AAA or any other group having similar credentials. Any issue about whether a claim is
covered by this contract shall be determined by the arbitrator. The arbitrator shall apply substantive law and
may award injunctive relief, equitable relief (including specific performance), or any other remedy available
from a judge, including expenses, costs and attorney fees to the prevailing party and pre-award interest, but
shall not have the power to award punitive damages. The decision of the arbitrator shall be final and binding
and an order confirming the award or judgment upon the award may be entered in any court having
jurisdiction. The parties agree that the decision of the arbitrator shall be the sole and exclusive remedy
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between them regarding any dispute presented or pled before the arbitrator . At the request of either party
made not later than forty-five (45) days after the arbitration demand, the parties agree to submit the dispute
to nonbinding mediation, which shall not delay the arbitration hearing date; provided, that either party may
decline to mediate and proceed with arbitration.
Venue and Choice of Law:
In the event that any litigation should arise concerning the construction or interpretation of any of the terms of
this CONTRACT, the venue of such action of litigation shall be in the courts of the State of Washington in
and for the County of Mason. Unless otherwise specified herein, this contract shall be governed by the laws
of Mason County and the State of Washington.
Severability:
If any term or condition of this contract or the application thereof to any person(s) or circumstances is held
invalid, such invalidity shall not affect other terms, conditions or applications which can be given effect
without the invalid term, condition or application. To this end, the terms and conditions of this contract are
declared severable.
Waiver:
Waiver of any breach or condition of this contract shall not be deemed a waiver of any prior or subsequent
breach. No term or condition of this contract shall be held to be waived, modified or deleted except by an
instrument, in writing, signed by the parties hereto. The failure of COUNTY to insist upon strict performance
of any of the covenants of this contract, or to exercise any option herein conferred in any one or more
instances, shall not be construed to be a waiver or relinquishment of any such, or any other covenants or
contracts, but the same shall be and remain in full force and effect.
Order of Precedence:
A. Applicable federal, state and county statutes, regulations, policies, procedures, federal Office of
Management and Budget (OMB) circulars and federal and state executive orders.
B. Funding source agreement(s) including attachments
C. Special Conditions
D. General Conditions
Entire Contract:
This written contract, comprised of the Request for Proposals as published, Proposal as submitted, writings
signed or otherwise identified and attached hereto, represents the entire contract between the parties and
supersedes any prior oral statements, discussions or understandings between the parties.
IN WITNESS WHEREOF, COUNTY and CONTRACTOR have executed this contract as of the date and
year last written below.
SHELTON-MASON COUNTY BOARD OF COUNTY COMMISSIONERS
CHAMBER OF COMMERCE SHELTON, WA
MASON COUNTY, WASHINGTON
____________________________________ ____________________________________
Deidre Peterson, Executive Director President/CEO Sharon Trask, Chair
Dated: _____________________________ Dated: _____________________________
APPROVED AS TO FORM:
________________________________
Tim Whitehead, Chief DPA
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EXHIBIT A
SCOPE OF SERVICES
2026 SHELTON-MASON COUNTY CHAMBER OF COMMERCE VISITOR INFORMATION CENTER
SERVICES
Shelton-Mason County Chamber of Commerce called “CONTRACTOR” will be responsible for providing the
following services as well as others as detailed throughout this CONTRACT.
CONTRACTOR will provide the following VISITOR INFORMATION CENTER services:
1. Maintain and operate visitor information services at the following location:
a. Hoodsport Visitor Information Center, Hoodsport, WA. Space dedicated to Visitor Information:
1,200 sq. ft. Hours of operation are 35 49 hours per regular week, typically Thursday Sunday
through Monday, 911:00 AM – 46:00 PM during the peak season (April June –
OctoberSeptember); and 24 hours per regular week, typically Friday Thursday through
Sunday, 10:00 A.M. – 4:00 PM the remainder of the year (October to May).
2. Provide information and direct assistance to visitors requesting information about area events, parks,
lodging, dining, retail and recreational services and opportunities available in Mason County.
Assistance and information shall be provided to walk-in visitors and via telephone, mail or
email/website inquiries.
3. Disseminate visitor information or relocation information materials via U.S. Priority Mail upon request.
4. Provide for sale U.S. Forest Service and National Park Service area maps, Washington State Parks
Department Discover Passes at the Hoodsport Visitor Information Center.
5. Provide regular volunteer and staff training to maintain knowledge of parks and attractions, lodging
opportunities and locations, area restaurants, recreational activities, special events and festivals and
accurate information about required permits and passes for accessing recreational opportunities.
6. Engage in community and business outreach by referring visitors to countywide lodging, dining, retail,
recreation, and cultural providers, and by maintaining strong partnerships such as the U.S. Forest
Service, Olympic National Park, Explore Hood Canal, or other regional tourism organizations to ensure
consistent visitor messaging and cross-promotion.
7. Shall provide the Tourism Contractor (NEO) with visitor-related updates regarding businesses/events
that support tourism, including but not limited to: all lodging (hotels/motels, short-term rentals,
campgrounds, etc.); dining establishments; events; and significant weather/traffic conditions,
incidents, or alerts/advisories. This information shall include the areas of Shelton, Hoodsport and
Lilliwaup and county-wide information is welcome.
8. All tourism branding is required to comply with the “Wild Side” campaign – as provided by the
Tourism Contractor (NEO).
9. Shall maintain technology hardware (i.e. tablets)/Wild Side Tourism progressive application for use
by visitors. The COUNTY may provide a minimum amount of hardware as recommended by the
Lodging Tax Advisory Committee. All hardware purchased with lodging tax is COUNTY property and
shall be inventoried annually by the CONTRACTOR.
10. Shall provide tourism information updates to Tourism Contractor (NEO) in support of the Wild Side
Tourism progressive app – this includes but not limited to issues that could impact visitors such as
events, traffic, trail and weather hazards or other emergency information that needs to be
communicated to visitors. This information needs to be provided in a timely manner.
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11. Provide quarterly reports that shall include but not be limited to the following information:
• Number of hours of operation for the quarter
• Number of visitors served in person, by phone and through mail and email communication.
• Number of visitors served by location of origin, identified served per RCW 67.28.1816 2(c)(i)
• Information provided in regards to Items 1-7, above.
• VIC’s Google analytics
• Future planning and goals
• CONTRACTOR will fulfill reporting requirements as defined in Revised Code of Washington
RCW 67.28.1816 (2)(c)(i). This information is due to the COUNTY no later than February 15
following the end of contract year.
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EXHIBIT B
COMPENSATION
The following expenses, which are directly related to Visitor Information Center activities and
reviewed by the Lodging Tax Advisory Committee, are allowed for Visitor Information Services:
Advertising
Supplies
Telephone
Postage
Association Fees & Education
Rent
Events & Programs
Utilities
Computers & Technology
Repairs & Maintenance
Tourism Mileage
Wage Expense
Payroll Taxes
Training & Seminars
Contract Labor
Travel Expense
Payment to the CONTRACTOR for services performed under this contract shall be made in accordance with
RCW 67.28.080(7) and RCW 67.28.1815 regarding Visitor Information Services and operations of tourism-
related facilities.
No work product will be produced with lodging tax funding.
CONTRACTOR shall invoice the Visitor Information services in 12 monthly equal installments and invoices
shall include at a minimum the following information: Date, Service Billed, Cost.
Invoices for Visitor Information Services shall not exceed $159,484.87 for each contract year unless
additional awards are made.
Page 12 of 14
Page 13 of 14
EXHIBIT C
INSURANCE REQUIREMENTS
1. MINIMUM Insurance Requirements:
A. Commercial General Liability Insurance using Insurance Services Office “Commercial General Liability” policy form CG 00 01,
with an edition date prior to 2004, or the exact equivalent. Coverage for an additional insured shall not be limited to its vicarious
liability. Defense costs must be paid in addition to limits. Limits shall be no less than $1,000,000 per occurrence for all covered
losses and no less than $2,000,000 general aggregate.
B. Workers’ Compensation on a state-approved policy form providing statutory benefits as required by law with employer’s liability
limits no less than $1,000,000 per accident for all covered losses.
C. Business Auto Coverage on ISO Business Auto Coverage form CA 00 01 including owned, non-owned and hired autos, or the
exact equivalent. Limits shall be no less than $1,000,000 per accident, combined single limit. If CONTRACTOR owns no vehicles,
this requirement may be satisfied by a non-owned auto endorsement to the general liability policy described above. If
CONTRACTOR or CONTRACTOR’s employees will use personal autos in any way on this project, CONTRACTOR shall obtain
evidence of personal auto liability coverage for each such person.
D. Excess or Umbrella Liability Insurance (Over Primary) if used to meet limit requirements, shall provide coverage at least as
broad as specified for the underlying coverages. Such policy or policies shall include as insureds those covered by the underlying
policies, including additional insureds. Coverage shall be “pay on behalf”, with defense costs payable in addition to policy limits.
There shall be no cross liability exclusion precluding coverage for claims or suits by one insured against another. Cove rage shall
be applicable to COUNTY for injury to employees of CONTRACTOR, subcontractors or others involved in the Work. The scope of
coverage provided is subject to approval of COUNTY following receipt of proof of insurance as required herein.
2. Certificate of Insurance:
A certificate of insurance is attached hereto as "Exhibit D Certificate of Insurance."
3. Basic Stipulations:
A. CONTRACTOR agrees to endorse third party liability coverage required herein to include as additional insureds COUNTY, its
officials, employees and agents, using ISO endorsement CG 20 10 with an edition date prior to 2004. [If this is a construction
contract, ISO endorsement 20 37 also is required.] CONTRACTOR also agrees to require all contractors, subcontractors, and
anyone else involved in this CONTRACT on behalf of the CONTRACTOR (hereinafter “indemnifying parties”) to comply with these
provisions.
B. CONTRACTOR agrees to waive rights of recovery against COUNTY regardless of the applicability of any insurance proceeds,
and to require all indemnifying parties to do likewise.
C. All insurance coverage maintained or procured by CONTRACTOR or required of others by CONTRACTOR pursuant to this
CONTRACT shall be endorsed to delete the subrogation condition as to COUNTY, or must specifically allow the named insured to
waive subrogation prior to a loss.
D. All coverage types and limits required are subject to approval, modification and additional requirements by COUNTY.
CONTRACTOR shall not make any reductions in scope or limits of coverage that may affect COUNTY’s protection without
COUNTY’s prior written consent.
E. Proof of compliance with these insurance requirements, consisting of endorsements and certificates of insurance shall be
delivered to COUNTY prior to the execution of this CONTRACT. If such proof of insurance is not delivered as required, or if such
insurance is canceled at any time and no replacement coverage is provided, COUNTY has the right, but not the duty, to obtain
any insurance it deems necessary to protect its interests. Any premium so paid by COUNTY shall be charged to and promptly
paid by CONTRACTOR or deducted from sums due CONTRACTOR.
F. It is acknowledged by the parties of this CONTRACT that all insurance coverage required to be provided by CONTRACTOR or
indemnifying party, is intended to apply first and on a primary non-contributing basis in relation to any other insurance or self-
insurance available to COUNTY.
G. CONTRACTOR agrees not to self-insure or to use any self-insured retentions on any portion of the insurance required herein
and further agrees that it will not allow any indemnifying party to self- insure its obligations to COUNTY. If CONTRACTOR’s
existing coverage includes a self-insured retention, the self-insured retention must be declared to the COUNTY. The COUNTY
may review options with CONTRACTOR, which may include reduction or elimination of the self-insured retention, substitution of
other coverage, or other solutions.
H. CONTRACTOR will renew the required coverage annually as long as COUNTY, or its employees or agents face an exposure
from operations of any type pursuant to this CONTRACT. This obligation applies whether or not the CONTRACT is canceled or
terminated for any reason. Termination of this obligation is not effective until COUNTY executes a written statement to that effect.
Page 14 of 14
EXHIBIT D
CERTIFICATE OF INSURANCE
(Placeholder)
Page 1 of 14
MASON COUNTY
PROFESSIONAL SERVICES CONTRACT
2026 SHELTON-MASON COUNTY HOODSPORT CABOOSE CULTURAL ATTRACTION
This contract is made and entered into by and between Mason County, hereinafter referred to as "COUNTY"
and Shelton-Mason County Chamber of Commerce, hereinafter referred to as "CONTRACTOR.”
RECITALS:
WHEREAS, COUNTY desires to retain a contractor to provide visitor service support as a Cultural Attraction
in Mason County; and
WHEREAS, CONTRACTOR warrants that it is qualified and competent to render the services.
NOW, THEREFORE, for and in consideration of the contract made, and the payments to be made by
COUNTY, the parties agree to the following:
Special Conditions
Funding Source: Lodging Tax Fund (#163)
Invoices: CONTRACTOR shall invoice the COUNTY for Cultural Attraction services.
Treatment of Assets. Ownership of all property/equipment purchased with lodging tax funds shall be owned
by Mason County. The CONTRACTOR shall surrender to the COUNTY all property of the COUNTY within
thirty days after termination or completion of this contract unless mutually agreed up on by the parties. A
detailed inventory shall be maintained by the CONTRACTOR and reported to the COUNTY annually by
December 31.
Reporting Requirements: CONTRACTOR shall submit quarterly to the COUNTY a Visitor Information
Services Progress Report that shall include but not be limited to the following information: Number of hours
of operation for the quarter; number of visitors served in person, by phone and through mail and email
communication; number of visitors served by location of origin; future planning and goals; CHAMBER’s
Google analytics and number of links activated to www.explorehoodcanal.com. CONTRACTOR will fulfill
reporting requirements as defined in Revised Code of Washington RCW 67.28.1816 (2)(c)(i).
General Conditions
Scope of Services:
The CONTRACTOR agrees to provide to COUNTY the services as set forth in Exhibit A: Scope of Services
during the CONTRACT period. No material, labor or facilities will be furnished by the COUNTY, unless
otherwise provided for in the CONTRACT.
Term:
This is a ONE-year CONTRACT for the period of January 1, 2026 – December 31, 2026, with an option to
renew up to an additional two years. Services provided by CONTRACTOR prior to or after the term of this
contract shall be performed at the expense of CONTRACTOR and are not compensable under this contract
unless both parties hereto agree to such provision in writing.
Compensation:
The CONTRACT award is $26,175.17 (twenty-six thousand one hundred seventy-five dollars and seventeen
cents) for each year 2026. The total funding available in 2026 for this Cultural Attraction is $26,175.17
(twenty-six thousand one hundred seventy-five dollars and seventeen cents) each year. The Lodging Tax
Advisory Committee shall make a recommendation to the Mason County Commissioners on the contract
award if and when the contract is extended.
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Accounting and Payment for CONTRACTOR Services:
Payment to the CONTRACTOR for services rendered under this contract shall be in accordance with RCW
67.28 and expensed as set forth in Exhibit B: Compensation. Invoices shall be submitted for services
performed in accordance with Exhibit A. Acceptable invoices will be processed within 30 days of receipt.
CONTRACTOR will notify COUNTY if payment has not been received by the 21st day of the month. Should
COUNTY fail to make payment within the 30 days, CONTRACTOR reserves the right to charge a late
payment fee of up to five-percent (5%) of the invoice total.
Taxes:
CONTRACTOR understands and acknowledges that the COUNTY will not withhold Federal or State income
taxes. Where required by State or Federal law, the CONTRACTOR authorizes the COUNTY to withhold for
any taxes other than income taxes (i.e., Medicare). All compensation received by the CONTRACTOR will be
reported to the Internal Revenue Service at the end of the calendar year in accordance with the applicable
IRS regulations. It is the responsibility of the CONTRACTOR to make the necessary estimated tax payments
throughout the year, if any, and the CONTRACTOR is solely liable for any tax obligation arising from the
CONTRACTOR's performance of this contract. The CONTRACTOR hereby agrees to indemnify the
COUNTY against any demand to pay taxes arising from the CONTRACTOR's failure to pay taxes on
compensation earned pursuant to this contract.
COUNTY will pay sales and use taxes imposed on goods or services acquired hereunder as required by law.
The CONTRACTOR must pay all other taxes, including, but not limited to, Business and Occupation Tax,
taxes based on the CONTRACTOR's gross or net income, or personal property to which the COUNTY does
not hold title. COUNTY is exempt from Federal Excise Tax.
Withholding Payment:
In the event the CONTRACTOR has failed to perform any obligation under this contract within the times set
forth in this contract, then the COUNTY may, upon written notice, withhold from amounts otherwise due and
payable to CONTRACTOR, without penalty, until such failure to perform is cured or otherwise adjudicated.
Withholding under this clause shall not be deemed a breach entitling CONTRACTOR to termination or
damages, provided that the COUNTY promptly gives notice in writing to the CONTRACTOR of the nature of
the default or failure to perform, and in no case more than 10 days after it determines to withhold amounts
otherwise due. A determination of the Administrative Officer set forth in a notice to the CONTRACTOR of the
action required and/or the amount required to cure any alleged failure to perform shall be deemed
conclusive, except to the extent that the CONTRACTOR acts within the times and in strict accord with the
provisions of the Disputes clause of this contract. The COUNTY may act in accordance with any
determination of the Administrative Officer which has become conclusive under this clause, without prejudice
to any other remedy under the contract, to take all or any of the following actions: (1) cure any failure or
default, (2) to pay any amount so required to be paid and to charge the same to the account of the
CONTRACTOR, (3) to set off any amount so paid or incurred from amounts due or to become due the
CONTRACTOR. In the event the CONTRACTOR obtains relief upon a claim under the Disputes clause, no
penalty or damages shall accrue to CONTRACTOR by reason of good faith withholding by the contract
under this clause.
Labor Standards:
CONTRACTOR agrees to comply with all applicable state and federal requirements, including but not limited
to those pertaining to payment of wages and working conditions, in accordance with RCW 39.12.040, the
Prevailing Wage Act; the Americans with Disabilities Act of 1990; the Davis-Bacon Act; and the Contract
Work Hours and Safety Standards Act providing for weekly payment of prevailing wages, minimum overtime
pay, and providing that no laborer or mechanic shall be required to work in surroundings or under conditions
which are unsanitary, hazardous, or dangerous to health and safety as determined by regulations
promulgated by the Federal Secretary of Labor and/or the State of Washington.
Independent Contractor:
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CONTRACTOR's services shall be furnished by the CONTRACTOR as an independent CONTRACTOR,
and nothing herein contained shall be construed to create a relationship of employer -employee. All payments
made hereunder and all services performed shall be made and performed pursuant to this contract by the
CONTRACTOR as an independent contractor.
CONTRACTOR acknowledges that the entire compensation for this contract is specified in Exhibit B and the
CONTRACTOR is not entitled to any benefits including, but not limited to: vacation pay, holiday pay, sick
leave pay, medical, dental, or other insurance benefits, or any other rights or privileges afforded to
employees of the COUNTY. The CONTRACTOR represents that he/she/it maintains a separate place of
business, serves clients other than the COUNTY, will report all income and expense accrued under this
contract to the Internal Revenue Service, and has a tax account with the State of Washington Department of
Revenue for payment of all sales and use and Business and Occupation taxes collected by the State of
Washington.
CONTRACTOR will defend, indemnify and hold harmless the COUNTY, its officers, agents or employees
from any loss or expense, including, but not limited to, settlements, judgments, setoffs, attorneys' fees or
costs incurred by reason of claims or demands because of breach of the provisions of this paragraph.
Assignment and Subcontracting:
The performance of all activities contemplated by this contract shall be accomplished by CONTRACTOR. No
portion of this contract may be assigned or subcontracted to any other individual, firm or entity without the
express and prior written approval of the COUNTY.
No Guarantee of Employment:
The performance of all or part of this contract by the CONTRACTOR shall not operate to vest any
employment rights whatsoever and shall not be deemed to guarantee any employment of CONTRACTOR or
any employee of CONTRACTOR or any sub-contractor or any employee of any sub-contractor by the
COUNTY at the present time or in the future.
Conflict of Interest:
If at any time prior to commencement of, or during the term of this contract, CONTRACTOR or any of its
employees involved in the performance of this contract shall have or develop an interest in the subject matter
of this contract that is potentially in conflict with the COUNTY’s interest, then CONTRACTOR shall
immediately notify COUNTY of the same. The notification of COUNTY shall be made with sufficient
specificity to enable COUNTY to make an informed judgment as to whether or not COUNTY’s interest may
be compromised in any manner by the existence of the conflict, actual or potential. Thereafter, COUNTY
may require CONTRACTOR to take reasonable steps to remove the conflict of interest. COUNTY may also
terminate this contract according to the provisions herein for termination.
Non-Discrimination in Employment:
COUNTY’s policy is to provide equal opportunity in all terms, conditions and privileges of employment for all
qualified applicants and employees without regard to race, color, creed, religion, national origin, sex, sexual
orientation, age, marital status, disability, or veteran status. CONTRACTOR shall comply with all laws
prohibiting discrimination against any employee or applicant for employment on the grounds of race, color,
creed, religion, national origin, sex, sexual orientation, age, marital status, disability, or veteran status,
except where such constitutes a bona fide occupational qualification.
Furthermore, in those cases in which CONTRACTOR is governed by such laws, CONTRACTOR shall take
affirmative action to insure that applicants are employed, and treated during employment, without regard to
their race, color, creed, religion, national origin, sex, age, marital status, sexual orientation, disability, or
veteran status, except where such constitutes a bona fide occupational qualification. Such action shall
include, but not be limited to: advertising, hiring, promotions, layoffs or terminations, rate of pay or other
forms of compensation benefits, selection for training including apprenticeship, and participation in
recreational and educational activities. In all solicitations or advertisements for employees placed by them or
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on their behalf, CONTRACTOR shall state that all qualified applicants will receive consideration for
employment without regard to race, color, religion, sex or national origin.
The foregoing provisions shall also be binding upon any sub-contractor, provided that the foregoing provision
shall not apply to contracts or sub-contractors for standard commercial supplies or raw materials, or to sole
proprietorships with no employees.
Non-Discrimination in Client Services:
CONTRACTOR shall not discriminate on the grounds of race, color, creed, religion, national origin, sex, age,
marital status, sexual orientation, disability, or veteran status; or deny an individual or business any service
or benefits under this contract; or subject an individual or business to segregation or separate treatment in
any manner related to his/her/its receipt any service or services or other benefits provided under this
contract; or deny an individual or business an opportunity to participate in any program provided by this
contract.
Waiver of Noncompetition:
CONTRACTOR irrevocably waives any existing rights which it may have, by contract or otherwise, to require
another person or corporation to refrain from submitting a proposal to or performing work or providing
supplies to the COUNTY, and CONTRACTOR further promises that it will not in the future, directly or
indirectly, induce or solicit any person or corporation to refrain from submitting a bid or proposal to or from
performing work or providing supplies to the COUNTY.
Patent/Copyright Infringement:
CONTRACTOR will defend and indemnify COUNTY from any claimed action, cause or demand brought
against COUNTY, to the extent such action is based on the claim that information supplied by the
CONTRACTOR infringes any patent or copyright. CONTRACTOR will pay those costs and damages
attributable to any such claims that are finally awarded against COUNTY in any action. Such defense and
payments are conditioned upon the following:
A. CONTRACTOR shall be notified promptly in writing by COUNTY of any notice of such claim.
B. CONTRACTOR shall have the right, hereunder, at its option and expense, to obtain for COUNTY the right
to continue using the information, in the event such claim of infringement, is made, provided no reduction in
performance or loss results to COUNTY.
Confidentiality:
CONTRACTOR, its employees, sub-contractors, and their employees shall maintain the confidentiality of all
information provided by COUNTY or acquired by CONTRACTOR in performance of this CONTRACT, except
upon the prior written consent of the COUNTY or an order entered by a court after having acquired
jurisdiction over COUNTY. CONTRACTOR shall immediately give to COUNTY notice of any judicial
proceeding seeking disclosure of such information. CONTRACTOR shall indemnify and hold harmless
COUNTY, its officials, agents or employees from all loss or expense, including, but not limited to,
settlements, judgments, setoffs, attorneys' fees and costs resulting from CONTRACTOR's breach of this
provision.
Right to Review:
This contract is subject to review by any Federal, State or COUNTY auditor. COUNTY or its designee shall
have the right to review and monitor the financial and service components of this program by whatever
means are deemed expedient by the Administrative Officer or by COUNTY's Auditor’s Office. Such review
may occur with or without notice and may include, but is not limited to, on-site inspection by COUNTY agents
or employees, inspection of all records or other materials which COUNTY deems pertinent to the contract
and its performance, and any and all communications with or evaluations by service recipients under this
contract. CONTRACTOR shall preserve and maintain all financial records and records relating to the
performance of work under this contract for six (6) years after contract termination, and shall make them
available for such review, within Mason County, State of Washington, upon request. CONTRACTOR also
agrees to notify the Administrative Officer in advance of any inspections, audits, or program review by any
individual, agency, or governmental unit whose purpose is to review the services provided within the terms of
Formatted: English (United States)
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this contract. If no advance notice is given to CONTRACTOR, then CONTRACTOR agrees to notify the
Administrative Officer as soon as it is practical.
Insurance Requirements:
CONTRACTOR is required to provide insurance as detailed and stipulated in Exhibit C: Insurance
Requirements.
Proof of Insurance:
A certificate of insurance is attached hereto as Exhibit D: Certificate of Insurance.
Industrial Insurance Waiver:
With respect to the performance of this contract and as to claims against COUNTY, its officers, agents and
employees, CONTRACTOR expressly waives its immunity under Title 51 of the Revised Code of
Washington, the Industrial Insurance Act, for injuries to its employees and agrees that the obligations to
indemnify, defend and hold harmless provided in this contract extend to any claim brought by or on behalf of
any employee of CONTRACTOR. This waiver is mutually negotiated by the parties to this contract.
CONTRACTOR Commitments, Warranties and Representations:
Any written commitment received from CONTRACTOR concerning this contract shall be binding upon
CONTRACTOR, unless otherwise specifically provided herein with reference to this paragraph. Failure of
CONTRACTOR to fulfill such a commitment shall render CONTRACTOR liable for damages to COUNTY. A
commitment includes, but is not limited to, any representation made prior to execution of this contract,
whether or not incorporated elsewhere herein by reference, as to performance of services or equipment,
prices or options for future acquisition to remain in effect for a fixed period, or warranties.
Defense and Indemnity Contract:
Indemnification by CONTRACTOR. To the fullest extent permitted by law, CONTRACTOR agrees to
indemnify, defend and hold COUNTY and its departments, elected and appointed officials, employees,
agents and volunteers, harmless from and against any and all claims, damages, losses and expenses,
including but not limited to court costs, attorney's fees and alternative dispute resolution costs, for any
personal injury, for any bodily injury, sickness, disease or death and for any damage to or destruction of any
property (including the loss of use resulting therefrom) which 1) are caused in whole or in part by any act or
omission, negligent or otherwise, of the CONTRACTOR, its employees, agents or volunteers or
CONTRACTOR's subcontractors and their employees, agents or volunteers; or 2) are directly or indirectly
arising out of, resulting from, or in connection with performance of this contract; or 3) are based upon
CONTRACTOR’s or its subcontractors’ use of, presence upon or proximity to the property of COUNTY. This
indemnification obligation of CONTRACTOR shall not apply in the limited circumstance where the claim,
damage, loss or expense is caused by the sole negligence of COUNTY. This indemnification obligation of
the CONTRACTOR shall not be limited in any way by the Washington State Industrial Insurance Act, RCW
Title 51, or by application of any other workmen's compensation act, disability benefit act or other employee
benefit act, and the CONTRACTOR hereby expressly waives any immunity afforded by such acts. The
foregoing indemnification obligations of the CONTRACTOR are a material inducement to COUNTY to enter
into this CONTRACT, are reflected in CONTRACTOR’s compensation, and have been mutually negotiated
by the parties. Provider’s initials acknowledging indemnity terms: ________
Participation by County – No Waiver. COUNTY reserves the right, but not the obligation, to participate in the
defense of any claim, damages, losses or expenses and such participation shall not constitute a waiver of
CONTRACTOR’s indemnity obligations under this CONTRACT.
Survival of CONTRACTOR’s Indemnity Obligations. CONTRACTOR agrees all CONTRACTOR’s indemnity
obligations shall survive the completion, expiration or termination of this contract.
Indemnity by Subcontractors. In the event the CONTRACTOR enters into subcontracts to the extent allowed
under this contract, CONTRACTOR's subcontractors shall indemnify the COUNTY on a basis equal to or
exceeding CONTRACTOR’s indemnity obligations to COUNTY.
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Compliance with Applicable Laws, Rules and Regulations:
This contract shall be subject to all laws, rules, and regulations of the United States of America, the State of
Washington, political subdivisions of the State of Washington and Mason County. CONTRACTOR also
agrees to comply with applicable Federal, State, County or municipal standards for licensing, certification
and operation of facilities and programs, and accreditation and licensing of individuals.
Administration of Contract:
COUNTY hereby appoints, and CONTRACTOR hereby accepts, the Mason County Administrative Services
Manager and his or her designee, as COUNTY’s representative, hereinafter referred to as the Administrative
Officer, for the purposes of administering the provisions of this contract, including COUNTY’s right to receive
and act on all reports and documents, and any auditing performed by the COUNTY related to this contract.
The Administrative Officer for purposes of this contract is:
Travis Adams, County Administrator
411 North 5th Street
Shelton, WA 98584
Telephone (360) 427-9670 ext. 530
tadams@masoncountywa.gov
Contractor Contact Information:
Shelton-Mason County Chamber of Commerce
Deidre Peterson, President/CEO
PO Box 2389
215 West Railroad Avenue
Shelton, WA 98584
Telephone (360) 426-2021
Deidre@masonchamber.com
Notice:
Except as set forth elsewhere in the contract, for all purposes under this contract except service of process,
notice shall be given by CONTRACTOR to COUNTY’s Administrative Officer under this CONTRACT. Notice
to CONTRACTOR for all purposes under this contract shall be given to the address provided by
CONTRACTOR herein above in the “Contractor Information” section. Notice may be given by delivery or by
depositing in the U.S. mail.
Modifications:
Either party may request changes in the contract. Any and all agreed modifications, to be valid and binding
upon either party, shall be in writing and signed by both of the parties.
Termination for Default:
If CONTRACTOR defaults by failing to perform any of the obligations of the contract or becomes insolvent or
is declared bankrupt or commits any act of bankruptcy or insolvency or makes an assignment for the benefit
of creditors, COUNTY may, by depositing written notice to CONTRACTOR in the U.S. mail, terminate the
contract, and at COUNTY’s option, obtain performance of the work elsewhere. If the contract is terminated
for default, CONTRACTOR shall not be entitled to receive any further payments under the contract until all
work called for has been fully performed. Any extra cost or damage to COUNTY resulting from such
default(s) shall be deducted from any money due or coming due to CONTRACTOR. CONTRACTOR shall
bear any extra expenses incurred by COUNTY in completing the work, including all increased costs for
completing the work, and all damage sustained, or which may be sustained by COUNTY by reason of such
default.
If a notice of termination for default has been issued and it is later determined for any reason that
CONTRACTOR was not in default, the rights and obligations of the parties shall be the same as if the notice
of termination had been issued pursuant to the Termination for Public Convenience paragraph hereof.
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Termination for Public Convenience:
COUNTY may terminate this contract in whole or in part whenever COUNTY determines, in its sole
discretion that such termination is in the interests of COUNTY. Whenever the contract is terminated in
accordance with this paragraph, CONTRACTOR shall be entitled to payment for actual work performed in
compliance with Exhibit A and Exhibit B. An equitable adjustment in the contract price for partially completed
items of work will be made, but such adjustment shall not include provision for loss of anticipated profit on
deleted or uncompleted work. Termination of this contract by COUNTY at any time during the term, whether
for default or convenience, shall not constitute breach of contract by COUNTY.
Termination for Reduced Funding:
COUNTY may terminate this contract in whole or in part should COUNTY determine, in its sole discretion
that such termination is necessary due to a decrease in available project funding including State and/or
Federal grants. Whenever the CONTRACT is terminated in accordance with this paragraph, the
CONTRACTOR shall be entitled to payment for actual work performed in compliance with Exhibit A and
Exhibit B.
Disputes:
Differences between the CONTRACTOR and COUNTY, arising under and by virtue of the contract shall be
brought to the attention of COUNTY at the earliest possible time in order that such matters may be settled or
other appropriate action promptly taken. For objections that are not made in the manner specified and within
the time limits stated, the records, orders, rulings, instructions, and decisions of the Administrative Officer
shall be final and conclusive.
Notice of Potential Claims:
CONTRACTOR shall not be entitled to additional compensation which otherwise may be payable, or to
extension of time for (1) any act or failure to act by the Administrative Officer or COUNTY, or (2) the
happening of any event or occurrence, unless CONTRACTOR has given COUNTY a written Notice of
Potential Claim within ten (10) days of the commencement of the act, failure, or event giving rise to the claim,
and before final payment by COUNTY. The written Notice of Potential Claim shall set forth the reasons for
which CONTRACTOR believes additional compensation or extension of time is due, the nature of the cost
involved, and insofar as possible, the amount of the potential claim. CONTRACTOR shall keep full and
complete daily records of the work performed, labor and material used, and all costs and additional time
claimed to be additional.
Detailed Claim:
CONTRACTOR shall not be entitled to claim any such additional compensation, or extension of time, unless
within thirty (30) days of the accomplishment of the portion of the work from which the claim arose, and
before final payment by COUNTY, CONTRACTOR has given COUNTY a detailed written statement of each
element of cost or other compensation requested and of all elements of additional time required, and copies
of any supporting documents evidencing the amount or the extension of time claimed to be due.
Arbitration:
Other than claims for injunctive relief brought by a party hereto (which may be brought either in court or
pursuant to this arbitration provision), and consistent with the provisions hereinabove, any claim, dispute or
controversy between the parties under, arising out of, or related to this contract or otherwise, including
issues of specific performance, shall be determined by arbitration in Shelton, Washington, under the
applicable American Arbitration Association (AAA) rules in effect on the date hereof, as modified by this
contract. There shall be one arbitrator selected by the parties within ten (10) days of the arbitration demand,
or if not, by the AAA or any other group having similar credentials. Any issue about whether a claim is
covered by this contract shall be determined by the arbitrator. The arbitrator shall apply substantive law and
may award injunctive relief, equitable relief (including specific performance), or any other remedy available
from a judge, including expenses, costs and attorney fees to the prevailing party and pre-award interest, but
shall not have the power to award punitive damages. The decision of the arbitrator shall be final and binding
and an order confirming the award or judgment upon the award may be entered in any court having
jurisdiction. The parties agree that the decision of the arbitrator shall be the sole and exclusive remedy
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between them regarding any dispute presented or pled before the arbitrator . At the request of either party
made not later than forty-five (45) days after the arbitration demand, the parties agree to submit the dispute
to nonbinding mediation, which shall not delay the arbitration hearing date; provided, that either party may
decline to mediate and proceed with arbitration.
Venue and Choice of Law:
In the event that any litigation should arise concerning the construction or interpretation of any of the terms of
this CONTRACT, the venue of such action of litigation shall be in the courts of the State of Washington in
and for the County of Mason. Unless otherwise specified herein, this contract shall be governed by the laws
of Mason County and the State of Washington.
Severability:
If any term or condition of this contract or the application thereof to any person(s) or circumstances is held
invalid, such invalidity shall not affect other terms, conditions or applications which can be given effect
without the invalid term, condition or application. To this end, the terms and conditions of this contract are
declared severable.
Waiver:
Waiver of any breach or condition of this contract shall not be deemed a waiver of any prior or subsequent
breach. No term or condition of this contract shall be held to be waived, modified or deleted except by an
instrument, in writing, signed by the parties hereto. The failure of COUNTY to insist upon strict performance
of any of the covenants of this contract, or to exercise any option herein conferred in any one or more
instances, shall not be construed to be a waiver or relinquishment of any such, or any other covenants or
contracts, but the same shall be and remain in full force and effect.
Order of Precedence:
A. Applicable federal, state and county statutes, regulations, policies, procedures, federal Office of
Management and Budget (OMB) circulars and federal and state executive orders.
B. Funding source agreement(s) including attachments
C. Special Conditions
D. General Conditions
Entire Contract:
This written contract, comprised of the Request for Proposals as published, Proposal as submitted, writings
signed or otherwise identified and attached hereto, represents the entire contract between the parties and
supersedes any prior oral statements, discussions or understandings between the parties.
IN WITNESS WHEREOF, COUNTY and CONTRACTOR have executed this contract as of the date and
year last written below.
SHELTON-MASON COUNTY BOARD OF COUNTY COMMISSIONERS
CHAMBER OF COMMERCE SHELTON, WA
MASON COUNTY, WASHINGTON
____________________________________ ____________________________________
Deidre Peterson, President/CEO Sharon Trask, Chair
Dated: _____________________________ Dated: _____________________________
APPROVED AS TO FORM:
________________________________
Tim Whitehead, Chief DPA
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EXHIBIT A
SCOPE OF SERVICES
2026 SHELTON-MASON COUNTY CHAMBER OF COMMERCE CULTURAL ATTRACTION SERVICES
Shelton-Mason County Chamber of Commerce called “CONTRACTOR” will be responsible for providing the
following services as well as others as detailed throughout this CONTRACT.
CONTRACTOR will provide the following CULTURAL ATTRACTION services:
1. Maintain and operate a cultural attraction at the following location:
a. Caboose #700 Railway Car, 230 W. Railroad Ave., Shelton, WA. Space dedicated to Visitor
Information: 300 sq. ft. outfitted with video monitoring and remote doorbell system, typical
hours of operation are Monday through Friday, 8:00 AM – 5:00 PM. Additional hours may be
provided to accommodate major community events and festivals held downtown Shelton.
2. Provide information and direct assistance to visitors requesting information about area events, parks,
lodging, dining, retail and recreational services and opportunities available in Mason County.
Assistance and information shall be provided to walk-in visitors and via telephone, mail or
email/website inquiries.
3. Maintain, update, and present cultural and historical interpretive materials within Caboose #700,
including the logging history exhibits installed in 2025. Interpretive displays shall be refreshed as
needed to ensure accuracy, relevance, and visitor engagement, and may be developed in collaboration
with the Tourism Contractor (NEO) or local heritage partners.
4. Shall ensure that cultural exhibits, informational materials, and other interpretive content within the
Caboose are kept current, well-maintained, and reflective of Shelton’s logging and railroad heritage.
5. Interpretive and visitor information materials for the Caboose shall be provided and/or developed in
coordination with the Tourism Contractor (NEO) to ensure consistency with regional cultural and
heritage messaging used within the Wild “Side” campaign.
6. All tourism branding is required to comply with the “Wild Side” campaign – as provided by the
Tourism Contractor (NEO).
7. Shall maintain technology hardware (i.e. tablets)/Wild Side Tourism progressive application for use
by visitors. The COUNTY may provide a minimum amount of hardware as recommended by the
Lodging Tax Advisory Committee. All hardware purchased with lodging tax is COUNTY property and
shall be inventoried annually by the CONTRACTOR.
8. . Provide quarterly reports that shall include but not be limited to the following information:
• Number of hours of operation for the quarter
• Number of visitors served in person, by phone and through mail and email communication.
• Number of visitors served by location of origin, identified served per RCW 67.28.1816 2(c)(i)
• Cultural Attraction’s Google analytics
• Future planning and goals
• CONTRACTOR will fulfill reporting requirements as defined in Revised Code of Washington
RCW 67.28.1816 (2)(c)(i). This information is due to the COUNTY no later than February 15
following the end of contract year.
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EXHIBIT B
COMPENSATION
The following expenses, which are directly related to Cultural Attractions and reviewed by the
Lodging Tax Advisory Committee, are allowed for Cultural Attractions:
Advertising
Office & Administrative Supplies
Telephone
Postage
Association Fees & Education
Rent
Events & Programs
Utilities
Computers & Technology
Wage Expense
Payroll Taxes
Training & Seminars
Contract Labor
Preservation Activities
Routine Facility Operations
Marketing & Outreach
Payment to the CONTRACTOR for services performed under this contract shall be made in accordance with
RCW 67.28.080(7) and RCW 67.28.1815 regarding cultural, historical, and tourism-related facilities. These
statutes authorize the use of lodging tax revenues for the operation, preservation, and enhancement of
tourism-related cultural attractions.
No work product will be produced with lodging tax funding.
CONTRACTOR shall invoice the Cultural Attraction services in 12 monthly equal installments and invoices
shall include at a minimum the following information: Date, Service Billed, Cost.
Invoices for this Cultural Attraction shall not exceed $26,175.17 for each contract year unless additional
awards are made.
Page 12 of 14
Page 13 of 14
EXHIBIT C
INSURANCE REQUIREMENTS
1. MINIMUM Insurance Requirements:
A. Commercial General Liability Insurance using Insurance Services Office “Commercial General Liability” policy form CG 00 01,
with an edition date prior to 2004, or the exact equivalent. Coverage for an additional insured shall not be limited to its vicarious
liability. Defense costs must be paid in addition to limits. Limits shall be no less than $1,000,000 per occurrence for all covered
losses and no less than $2,000,000 general aggregate.
B. Workers’ Compensation on a state-approved policy form providing statutory benefits as required by law with employer’s liability
limits no less than $1,000,000 per accident for all covered losses.
C. Business Auto Coverage on ISO Business Auto Coverage form CA 00 01 including owned, non-owned and hired autos, or the
exact equivalent. Limits shall be no less than $1,000,000 per accident, combined single limit. If CONTRACTOR owns no vehicles,
this requirement may be satisfied by a non-owned auto endorsement to the general liability policy described above. If
CONTRACTOR or CONTRACTOR’s employees will use personal autos in any way on this project, CONTRACTOR shall obtain
evidence of personal auto liability coverage for each such person.
D. Excess or Umbrella Liability Insurance (Over Primary) if used to meet limit requirements, shall provide coverage at least as
broad as specified for the underlying coverages. Such policy or policies shall include as insureds those covered by the underlying
policies, including additional insureds. Coverage shall be “pay on behalf”, with defense costs payable in addition to policy limits.
There shall be no cross liability exclusion precluding coverage for claims or suits by one insured against another. Cove rage shall
be applicable to COUNTY for injury to employees of CONTRACTOR r, subcontractors or others involved in the Work. The scope
of coverage provided is subject to approval of COUNTY following receipt of proof of insurance as required herein.
2. Certificate of Insurance:
A certificate of insurance is attached hereto as "Exhibit D Certificate of Insurance."
3. Basic Stipulations:
A. CONTRACTOR agrees to endorse third party liability coverage required herein to include as additional insureds COUNTY, its
officials, employees and agents, using ISO endorsement CG 20 10 with an edition date prior to 2004. [If this is a construction
contract, ISO endorsement 20 37 also is required.] CONTRACTOR also agrees to require all contractors, subcontractors, and
anyone else involved in this CONTRACT on behalf of the CONTRACTOR (hereinafter “indemnifying parties”) to comply with these
provisions.
B. CONTRACTOR agrees to waive rights of recovery against COUNTY regardless of the applicability of any insurance proceeds,
and to require all indemnifying parties to do likewise.
C. All insurance coverage maintained or procured by CONTRACTOR or required of others by CONTRACTOR pursuant to this
CONTRACT shall be endorsed to delete the subrogation condition as to COUNTY, or must specifically allow the named insured to
waive subrogation prior to a loss.
D. All coverage types and limits required are subject to approval, modification and additional requirements by COUNTY.
CONTRACTOR shall not make any reductions in scope or limits of coverage that may affect COUNTY’s protection without
COUNTY’s prior written consent.
E. Proof of compliance with these insurance requirements, consisting of endorsements and certificates of insurance shall be
delivered to COUNTY prior to the execution of this CONTRACT. If such proof of insurance is not delivered as required, or if such
insurance is canceled at any time and no replacement coverage is provided, COUNTY has the right, but not the duty, to obtain
any insurance it deems necessary to protect its interests. Any premium so paid by COUNTY shall be charged to and promptly
paid by CONTRACTOR or deducted from sums due CONTRACTOR.
F. It is acknowledged by the parties of this CONTRACT that all insurance coverage required to be provided by CONTRACTOR or
indemnifying party, is intended to apply first and on a primary non-contributing basis in relation to any other insurance or self-
insurance available to COUNTY.
G. CONTRACTOR agrees not to self-insure or to use any self-insured retentions on any portion of the insurance required herein
and further agrees that it will not allow any indemnifying party to self- insure its obligations to COUNTY. If CONTRACTOR’s
existing coverage includes a self-insured retention, the self-insured retention must be declared to the COUNTY. The COUNTY
may review options with CONTRACTOR, which may include reduction or elimination of the self-insured retention, substitution of
other coverage, or other solutions.
H. CONTRACTOR will renew the required coverage annually as long as COUNTY, or its employees or agents face an exposure
from operations of any type pursuant to this CONTRACT. This obligation applies whether or not the CONTRACT is canceled or
terminated for any reason. Termination of this obligation is not effective until COUNTY executes a written statement to that effect.
Page 14 of 14
EXHIBIT D
CERTIFICATE OF INSURANCE
(Placeholder)
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No.
From: Nichole Wilston Ext: 643
Department: Risk Management Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): 2/2/2026 Agenda Date(s): 2/17/2026
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ IT ☒ Risk ☐ Other
(Please ensure proper internal review channels have been followed, this is the responsibility of the
requesting Department)
Item: The following Mason County Officers, Employee’s and former Employee’s, pursuant to Mason
County Ordinance 06-18, request for Defense & Indemnification coverage assigned by the County as named
defendants in the case of Brandon Rubio v Mason County, et al., case no. C25-5716-TSZ-SKV, served upon
the county on January 16, 2026 via Prosecuting Attorney’s Office: Brandon Bitz, Jayson Zaniewski, Krystal
Dierich and Tonia Reed.
Background/Executive Summary: Per Ordinance No. 06-18, Mason County Policy and Procedure for
Defense and Indemnity of Employees, any officer, employee or volunteer who is subject to a claim for damages
may request that Mason County authorize and provide the defense of the claim. The Board of County
Commissioners shall authorize the payment for the defense and any nonpunitive monetary judgment awarded in
the case as outlined in the Ordinance arising from acts or omissions while performing or in good faith purporting
to perform his or her official duties.
Per Ordinance No. 06-18 Mason County reserves the right to pay punitive monetary judgments entered against
any of the named defendants, until, and if, a judgment is awarded.
Requested Action: Approval of the following Mason County Officers, Employee’s and former
Employee’s, pursuant to Mason County Ordinance 06-18, request for Defense & Indemnification coverage
assigned by the County as named defendants in the case of Brandon Rubio v Mason County, et al., case no.
C25-5716-TSZ-SKV, served upon the county on January 16, 2026 via Prosecuting Attorney’s Office:
Brandon Bitz, Jayson Zaniewski, Krystal Dierich and Tonia Reed.
Attachment(s): Brandon Rubio v Mason County, et al., case no. C25-5716-TSZ-SKV on file with Clerk
of the Board
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No.
From: Kim Monroe Ext: 421
Department: Human Resources Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): Feb 2, 2026 Agenda Date(s): Feb 3, 2026
Internal Review: ☐ Finance ☒ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other
(Please ensure proper internal review channels have been followed, this is the responsibility of the
requesting Department)
Item:
Tentative Agreement on Public Works Labor Contract
Background/Executive Summary:
We have reached a tentative agreement for the 2026 – 2028 Teamsters/Operators Union labor contract and
it has passed the bargaining unit ratification as of Jan 14, 2026. This concludes the ongoing efforts to
reach an agreement.
Key terms are summarized as follows:
• Effective Jan 1, 2026: Wage adjustment of 2.5%.
• Effective Jan 1, 2026: 1.5% market adjustment for the Mechanic classification
• Jan 1, 2027 – 2% wage adjustment
• Jan 2028 – 1.5% wage adjustment
Healthcare premiums increase by $52 per year, consistent with non-represented and other contracts
Vacation/Sick Leave accrual and Longevity remain consistent with County Policy. This contract
represents a modest increase in the clothing and tool allowance, and implements a shift differential of $1
for work between the hours of 10:00 pm to 6:00 am, that does not stack with the premium pay for work in
a declared emergency period.
Associated Costs/Budget Impact (amount, funding source, budget amendment, etc.):
Working with Financial Services to finalize total package cost
Union Outreach:
Currently working with the Union’s negotiator to do final contract review and prep for signatures
Requested Action:
Execute contract for implementation retroactive to January 1, 2026
Attachment(s):
Contract Summary
Operating Engineers/Teamsters and Mason County 20222026-2025 202x2028 Public Works Collective
Bargaining Agreement
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COLLECTIVE BARGAINING
AGREEMENT
January 1, 20222026 – December 31, 20252028
BETWEEN
TEAMSTERS UNION OPERATING ENGINEERS
LOCAL NO. 252 and LOCAL 302
AND
MASON COUNTY
PUBLIC WORKS
Operating Engineers/Teamsters and Mason County 20222026-2025 202x2028 Public Works Collective
Bargaining Agreement
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TABLE OF CONTENTS
PREAMBLE ................................................................................................................................... 5
ARTICLE 1 – DEFINITIONS .......................................................................................................... 5
ARTICLE 2 – RECOGNITION ........................................................................................................ 6
2.1 RECOGNITION .................................................................................................................... 6
2.2 NEW CLASSIFICATIONS ...................................................................................................... 6
ARTICLE 3 –UNION SECURITY ................................................................................................... 7
3.1 UNION REPRESENTATION ................................................................................................... 7
3.2 BARGAINING UNIT WORK ................................................................................................... 7
3.3 NONDISCRIMINATION – UNION ACTIVITY .............................................................................. 8
ARTICLE 4 – UNION / EMPLOYER RELATIONS ......................................................................... 8
4.1 UNION ACCESS ................................................................................................................. 8
4.2 FACILITY USE .................................................................................................................... 8
4.3 STEWARDS ........................................................................................................................ 8
4.4 ORIENTATION .................................................................................................................... 8
4.5 BULLETIN BOARDS ............................................................................................................ 9
4.6 CONTRACT DISTRIBUTION .................................................................................................. 9
4.7 NEGOTIATIONS RELEASE TIME ........................................................................................... 9
4.8 GRIEVANCE RELEASE TIME ................................................................................................ 9
4.9 UNION BUSINESS ............................................................................................................... 9
4.10 BARGAINING UNIT ROSTER ........................................................................................... 9
ARTICLE 5 – MANAGEMENT RIGHTS AND RESPONSIBILITIES ............................................ 10
ARTICLE 6 - NO STRIKE / NO LOCKOUT ................................................................................. 10
ARTICLE 7 – EMPLOYMENT ...................................................................................................... 10
7.1 PROBATIONARY PERIODS ................................................................................................ 10
7.2 TYPES OF EMPLOYMENT .................................................................................................. 11
ARTICLE 8 – HOURS OF WORK AND OVERTIME .................................................................... 12
8.1 WORKDAY/WORKWEEK ................................................................................................... 12
8.2 WORK SCHEDULES .......................................................................................................... 12
8.3 REST/MEAL BREAKS ................................................................................................... 1314
8.4 DAILY WORK ASSIGNMENT ............................................................................................... 14
8.5 DAILY WORK ASSIGNMENT PROTOCOL
8.64 OVERTIME ....................................................................................................................... 14
ARTICLE 9 – EMPLOYMENT PRACTICES ................................................................................ 14
9.1 NONDISCRIMINATION ........................................................................................................ 14
9.2 JOB POSTING .................................................................................................................. 15
9.4 PERSONNEL FILE / POLICIES ............................................................................................ 15
9.5 EVALUATIONS ................................................................................................................. 16
9.6 DISCIPLINE / CORRECTIVE ACTION .................................................................................... 16
ARTICLE 10 – SENIORITY ......................................................................................................... 17
10.1 LAY-OFF & RECALL ................................................................................................... 17
10.2 BIDDING RIGHTS ......................................................................................................... 18
ARTICLE 11 – WAGES ............................................................................................................... 18
Operating Engineers/Teamsters and Mason County 20222026-2025 202x2028 Public Works Collective
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11.1 WAGE SCHEDULE. ...................................................................................................... 18
11.2 HIRE-IN RATES ........................................................................................................... 19
11.3 SHIFT DIFFERENTIAL................................................................................................... 18
ARTICLE 12 – OTHER COMPENSATION .................................................................................. 18
12.1 CALL-BACK PAY ........................................................................................................ 18
12.2 WORK IN A HIGHER CLASSIFICATION ........................................................................... 20
12.3 MILEAGE REIMBURSEMENT ......................................................................................... 20
12.4 LONGEVITY ................................................................................................................ 20
12.5 LEAD WORKER (DESIGNATED FOREMAN) .................................................................... 20
12.6 COMMERCIAL DRIVER’S LICENSE (CDL) ...................................................................... 21
12.7 CLOTHING .................................................................................................................. 21
12.8 SPECIALTY PAY(S) ..................................................................................................... 21
ARTICLE 13 - HOLIDAYS ........................................................................................................... 21
13.1 HOLIDAYS .................................................................................................................. 21
13.2 HOLIDAY OBSERVANCE .............................................................................................. 22
13.3 HOLIDAY COMPENSATION ........................................................................................... 22
ARTICLE 14 – VACATION .......................................................................................................... 22
14.1 VACATION ACCRUAL .................................................................................................. 22
14.2 VACATION SCHEDULING .............................................................................................. 23
14.3 VACATION PAY ........................................................................................................... 23
14.4 VACATION UPON TERMINATION ................................................................................... 23
ARTICLE 15 - SICK LEAVE ........................................................................................................ 24
15.1 SICK LEAVE ACCRUAL ................................................................................................ 23
15.2 SICK LEAVE USAGE .................................................................................................... 24
15.3 SHARED LEAVE .......................................................................................................... 24
15.5 FAMILY MEMBER ........................................................................................................ 27
15.6 SICK LEAVE CASH OUT .............................................................................................. 27
ARTICLE 16 – LEAVES OF ABSENCE ...................................................................................... 27
16.1 IN GENERAL ............................................................................................................... 27
16.2 JURY DUTY/COURT .................................................................................................... 27
16.3 MILITARY LEAVE ........................................................................................................ 27
16.4 BEREAVEMENT ........................................................................................................... 28
16.5 MAINTENANCE OF SENIORITY ...................................................................................... 28
16.6 LEAVE WITHOUT PAY ................................................................................................. 28
16.7 FAMILY LEAVE – FMLA .............................................................................................. 28
16.8 PAID FAMILY & MEDICAL LEAVE COMPLIANCE ............................................................. 28
ARTICLE 17 – HEALTH & WELFARE ........................................................................................ 28
17.1 HEALTH AND LIFE INSURANCE ..................................................................................... 28
17.2 RETIREMENT .............................................................................................................. 29
ARTICLE 18 – TRAINING ........................................................................................................... 31
18.1 TRAINING ................................................................................................................... 31
18.2 TRAINING REIMBURSEMENT ........................................................................................ 31
ARTICLE 19– LABOR / MANAGEMENT COMMITTEES ............................................................ 31
19.1 PURPOSE OF COMMITTEE ........................................................................................... 31
19.2 COMPOSITION OF COMMITTEE ..................................................................................... 31
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19.3 COMPENSATION ......................................................................................................... 31
19.4 LABOR/MANAGEMENT SCHEDULING COMMITTEE ......................................................... 31
ARTICLE 20 – HEALTH & SAFETY ............................................................................................ 31
20.1 SAFE WORKPLACE ..................................................................................................... 31
20.2 HEALTH & SAFETY PLAN ............................................................................................ 32
20.3 VEHICLE SAFETY ........................................................................................................ 32
ARTICLE 21 - GRIEVANCE PROCEDURE ................................................................................. 32
21.1 GRIEVANCE DEFINED .................................................................................................. 32
21.2 GRIEVANCE PROCEDURE ............................................................................................ 32
21.3 UNION/EMPLOYER GRIEVANCE .................................................................................... 34
21.4 SCHEDULE OF MEETINGS ............................................................................................ 34
ARTICLE 22 - GENERAL PROVISIONS ..................................................................................... 35
22.1 SAVINGS CLAUSE ....................................................................................................... 35
ARTICLE 23 – ENTIRE AGREEMENT ........................................................................................ 35
23.1 DURATION CLAUSE ..................................................................................................... 35
23.2 ENTIRE AGREEMENT ................................................................................................... 35
SIGNATURES ............................................................................................................................. 36
APPENDIX I A - WAGES ............................................................................................................. 33
APPENDIX II B – SHOP ASSISTANT ......................................................................................... 35
APPEDNIX III C – DAILY WORK ASSIGNMENTS ...................................................................... 36
APPENDIX IV D – DAILY WORK ASSIGNEMENT PROTOCOL ................................................ 37
APPENDIX V E – TRAINING PROGRAM PROTOCOL ............................................................... 38
Operating Engineers/Teamsters and Mason County 20222026-2025 202x2028 Public Works Collective
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PREAMBLE
Mason County, a political subdivision of the State of Washington, hereinafter referred to as the
“County” or “Employer,” Operating Engineer's Local 302 and Teamsters Union Local No.252,
hereinafter referred to as the “Council” or “Union,” do hereby enter into this Agreement. The Employer
and the Union agree that the effective, efficient and uninterrupted performance of governmental
service to the community is their common objective. In order to assist them in achieving that objective,
this Agreement represents the establishment of fair and reasonable compensation and working
conditions for the employees in this bargaining unit through the collective bargaining process.
ARTICLE 1 – DEFINITIONS
As used herein, the following terms shall be defined as follows:
1.1 Bargaining Unit (Council/Union) shall be Operating Engineers 302 and/or Teamsters Union
Local No. 252.
1.2 Employer (County) shall mean the Board of Mason County Commissioners.
1.21.3 Employee shall mean a person occupying a position and paid a salary or wage by the
Employer and who is represented by the bargaining unit (as defined in Article 2.1 hereof)
covered by this Agreement. Employee shall not include any person retained by the Employer
under a written personal services or consultant contract or agreement.
1.31.4 Executive, Administrative, and Professional Employees shall mean all employees as defined
in WAC 296-128-500.
1.41.5 Job classifications and salary steps are listed and categorized in Appendix A of this
Agreement.
1.51.6 “Immediate family” shall be defined as persons related by blood, marriage, or legal adoption
in the degree of relationship of spouse, registered domestic partner, grandparent, parent
(biological, adoptive, de facto, or foster parent, stepparent, or legal guardian of an employee
or employee’s souse or registered domestic partner, or a person who stood in loco parentis
when the employee was a minor child), sibling, child (biological, adopted, or foster child,
stepchild, or a child to whom the employee stands in loco parentis, is a legal guardian, or is
a de facto parent, regardless of age or dependency), grandchild, in compliance with WAC
296-130-030 and RCW 49.12.270 (or subsequent statutes) and other persons with the
approval of the Elected Official/Department Head or designee.
1.61.7 “Overtime” shall mean all Employer-required work which has been performed in excess of
forty (40) hours per week, or eight (8), nine (9), or ten (10) hours per day, consistent with
Article 8.4.
1.71.8 Promotions, Transfers and Demotions defined and distinguished:
a. Promotion is a change of an employee from a job classification to a different job
classification which is compensated at a higher salary range.
b. Transfer is a change of an employee from a job classification to a different job
classification which is compensated at the same salary range.
Operating Engineers/Teamsters and Mason County 20222026-2025 202x2028 Public Works Collective
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c. Demotion is a change of an employee from a job classification to a different job
classification which is compensated at a lower salary range.
1.81.9 Vacation shall mean a scheduled workday or accumulation of scheduled work days on which
an employee may, by pre-arrangement, continue to receive the regular rate of compensation
although he or she does not work.
1.91.10 A Day shall mean for the purpose of timelines associated with grievances, appeals
and policy issues, a calendar day.
1.101.11 “Anniversary Day of Pay shall mean the day of employee step increase depending
on the day of hire or promotion that takes place within the same pay period of anniversary
date. The actual day of pay increase shall be the 1st or the 16th of the month, depending on
the date of the anniversary day (e.g. if an employee’s anniversary date is on January 14, the
pay increase will take effect January 1).
ARTICLE 2 – RECOGNITION –
2.1 RECOGNITION
The Mason County Board of Commissioners for MASON COUNTY recognizes that Operating
Engineers Local 302 and Teamsters Union Local No. 252, Centralia, Washington, has the right to
bargain for all full-time and regular part-time employees of the Mason County departments of Mason
County Equipment Rental and Revolving Division of the Department of Public Works, excluding:
supervisory employees, and confidential employees, under the conditions set forth in the
Washington State Public Employee’s Collective Bargaining Act of 1967.
All collective bargaining with respect to wages, hours and working conditions shall be conducted by
authorized representatives of the Union and authorized representatives of the Employer. Agreements
reached between the parties of this Agreement shall become effective only when signed by the
authorized representatives of the Union and by the Board of Mason County Commissioners.
2.2 NEW CLASSIFICATIONS
When new Regular or Temporary positions are created within the Departments represented or the
classifications listed in Appendix IA, the Union will be notified within ten (10) working days of the
pending action prior to hire.
When existing classifications are substantially modified within the Departments represented or the
classifications listed in Appendix A, the Union will be notified of the pending action within ten (10)
working days of the date that the position is first posted / advertised or the proposed effective date
of the action that would change the status of the classification.
It is mutually agreed that it is the intent of the parties to meet, upon request by either party, in order
to include or exclude new or modified positions in the bargaining unit consistent with the duties,
responsibilities, and organizational level of the classification.
The parties agree that new classification(s) designated and approved by the Employer to be within
the non-represented pay plans shall be excluded from the bargaining unit, absent a request to meet
within thirty (30) calendar days. Existing bargaining unit classifications shall remain within the
bargaining unit absent a mutual agreement by the parties or a decision by the Public Employment
Relations Commission (PERC).
If either party disagrees with the pay plan designation for a new or reclassified position, the parties
recognize the determination of whether the position is included within the bargaining unit may be
Operating Engineers/Teamsters and Mason County 20222026-2025 202x2028 Public Works Collective
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Page 7
reviewed by PERC upon petition by either party or jointly. Should PERC determine the classification
to be included in the bargaining unit, the position shall be placed within the Union salary schedule
at the appropriate rate of pay and at a step arrived at either by mutual agreement/negotiation or
PERC ruling.
ARTICLE 3 –UNION SECURITY
3.1 UNION REPRESENTATION
a. It is mutually agreed that only Union members of this unit shall engage in active
participation in Union affairs of this unit, or serve in a role of leadership of the unit such as:
serving as a delegate or representative, serving on negotiating or other Union
committees, or participating in other similar activities to the interest of the unit.
b. The Union shall have up to a thirty (30) minute orientation with new employees during
the employees’ regular work hours. The Union will explain that it is designated as the
exclusive representative for all employees covered under the Collective Bargaining
Agreement. The Union shall inform each new employee that membership in the Union
is voluntary, and only when an employee clearly and affirmatively consents to joining,
the Union may collect fees. In addition, the Union shall explain to the new employee the
rights and the benefits the employee would forgo by being a non-member.
c. The Union agrees to accept employees as members without discrimination as to race,
color, creed, sex, sexual orientation, national origin or physical, sensory or mental
disability or protected classes under the law.
d. The Employer will provide for payroll deduction of Union dues and initiation fees upon
authorization by the employee. Payroll deduction authorization cards must be received
by the County department by the 15th day of the month to be recognized as effective for
that month. The County will transmit to the duly designated officer of the Union the total
amount deducted together with the list of names of the employees from whose pay
deductions were made. All refunds of such deductions which may be required to be
made to any employee shall be made by the Union, and the Union shall settle all
questions, and disputes between it and its members with reference to the deductions or
refunds of the like without recourse to the County.
e. The Employer will distribute one (1) copy of this Agreement to each employee in the unit
and to each newly hired employee of the unit. The cost of printing this Agreement shall be
equally shared between the Department and the Union.
f. The Union agrees to supply the Employer with lists of officers of the Union and
representatives and to keep such lists current. The Employer will recognize the officers
and representatives, or shop stewards.
g. Signatory organization will indemnify, defend, or hold the Employer harmless against any
claims made and against any suit instituted against the County on account of any check-
off of dues for the Union organization. The Union agrees to refund to the County any
amounts paid to it in error on account of the check-off provisions upon presentation of
proper evidence thereof by the County.
3.2 BARGAINING UNIT WORK
The County shall have the right to select its supervisory employees regardless of whether such
Operating Engineers/Teamsters and Mason County 20222026-2025 202x2028 Public Works Collective
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employees are members of a Council affiliate Union. Supervisors will not perform bargaining unit
work except in emergency situations, for the purpose of training or demonstration, or incidental
assistance to a bargaining unit employee of short duration.
3.3 NONDISCRIMINATION – UNION ACTIVITY
Neither party shall discriminate against any employee because of membership in or non-
membership in or activity on behalf of the Union. No employee shall be discharged or discriminated
against for upholding Union principles, fulfilling duties as an Officer in the Union or serving on a
Union committee.
ARTICLE 4 – UNION / EMPLOYER RELATIONS
4.1 UNION ACCESS
Employees shall have the right to Union representation. The Union’s authorized staff representatives
shall have access to the Employer’s premises where employees covered by this Agreement are
working for the purpose of investigating grievances and contract compliance, after notifying the
Employer. Access for other purposes shall not be unreasonably denied by the Employer, provided
however, that there is no serious or prolonged interruption of the Employer’s working schedule.
4.2 FACILITY USE
The conduct of Union business on Employer time and premises shall be subject to the limitations
set forth in this Article and with the understanding that no Union member or Officer shall use
Employer’s equipment in the conduct of Union business.
The Union shall be permitted to use designated premises of the Employer for Union meetings, with
or without Union staff present, provided it is not disruptive to operations and space is available.
Use of Employer’s premises for meetings shall be limited to the hours of 5:00 pm to 8:00 am and
12:00 pm to 1:00 pm, unless otherwise approved by the Employer.
4.3 STEWARDS
The Union may designate Shop Stewards for the Bargaining Unit as a whole. Stewards shall be
allowed reasonable time during working hours to investigate and process grievances. Prior to
undertaking such grievance duties, the Steward shall inform his/her supervisor of the need to be away
from his/her work. The Department Head shall grant the Steward's request unless the Steward cannot
be spared at that particular time. If such is the case, then the Department Head shall allow the Steward
time to perform his/her Steward duties at the earliest possible time.
The Union shall provide the Human Resources Department with a current list of all Stewards and
Officers. With notice to the Employer, Stewards and/or the Officers shall be allowed reasonable
time during working hours to investigate and process grievances, as defined in Article 4.8, 4.9 and
19.4.
Union activities other than those provided for in this Article are to be conducted on the employee's
own time; e.g. lunch or coffee breaks, before or after work. Employees shall attend Union meetings
on their own time.
The duties of the Shop Steward shall be to create harmony between employees and the Employer,
and there shall be no discrimination against the Shop Steward for his/her Union activities.
4.4 ORIENTATION
Operating Engineers/Teamsters and Mason County 20222026-2025 202x2028 Public Works Collective
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During the new employee orientation process, Human Resources provide a copy of the Collective
Bargaining Agreement and will notify new hire of their shop steward. Per RCW 41.56.037, each new
hire will receive a minimum of thirty (30) minutes within the first ninety (90) days from the date of
hire, and will take place at the employee’s regular worksite or a mutually agreed upon location.
Human Resources will notify the shop steward and Union representative of each new hire within ten
(10) business days of the date of hire.
4.5 BULLETIN BOARDS
The Employer will provide a bulletin board for Union use. No materials shall be posted except
notices of meetings and elections, results of elections, changes in Union by-laws, notices of
employee social occasions, similar Union notices, letters, and memoranda. The Union will limit the
posting of any material on the Employers’ premises to its bulletin board.
4.6 CONTRACT DISTRIBUTION
The Union will provide access to a copy of this Agreement to each new and current employee in the
unit. The Employer will make a copy of the Agreement available on the County Website.
4.7 NEGOTIATIONS RELEASE TIME
The Employer will make a good faith effort to assist in providing release time for Union negotiating
team members participating in contract negotiations if negotiations take place on work time,
provided that coverage can be arranged.
4.8 GRIEVANCE RELEASE TIME
Prior to any proposed investigation of a grievance, stewards provide notice to their and the grievant’s
supervisor, which will be granted unless the steward, Officer or the grievant is working on something
that requires immediate attention. If permission cannot be immediately granted, the Employer will
arrange to allow investigation of the grievance at the earliest possible time. When it is necessary
for stewards to conduct Union business authorized by this Agreement in an area or on a shift other
than their own, they shall notify the supervisor of that area or shift of their presence and of the nature
of their business. No compensation shall be provided by the Employer for such steward activities
outside the employee’s work shift, without express pre-authorization by the steward’s Department
Director or Human Resources.
4.9 UNION BUSINESS
Compensable Union business shall be defined as meeting with an authorized Employer
representative who schedules a meeting during normal business hours when it is necessary for a
duly authorized Officer of the Union (who is also a member of the bargaining unit) to attend for the
purpose of resolving a grievance filed by a member of the bargaining unit, or other issues that
require the presence of a Union official. When reasonably possible, the Union representative will
notify their supervisor or designee when they are requested to attend a Union meeting during regular
business hours. Consistent with Articles 4.3, 4.8 and 21.4, stewards and/or the Officers shall be
afforded reasonable time for the investigation of grievance and compliance issues dealing with this
Agreement. Other Union business will not be conducted on Employer time.
Any concerns by the Employer which indicate that a Union or steward is spending an unreasonable
amount of time performing Union duties shall be referred to Human Resources for discussion and
resolution with the Staff Representative of the Union or their designee.
The Union and the Employer have the right to communicate on matters of concern using e-mail,
written correspondence, and telephonic communications.
4.10 BARGAINING UNIT ROSTER
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The Auditor's Office will provide the Union with a list of all employees within the bargaining unit on an
annual basis. The Auditor will also provide the Union the name and date of hire.
ARTICLE 5 – MANAGEMENT RIGHTS AND RESPONSIBILITIES
5.1 The Council recognizes the County’s right to manage, subject only to the terms and
conditions of this Agreement. Except as specifically abridged, granted, delegated or modified by this
Agreement, including amendments, the County reserves all customary management prerogatives
including, but not limited to the right to:
a. Establish, plan for and direct the work force toward the organizational goals
of County government.
b. Determine the organization and merits, necessity, and level of activity or
service provided to the public.
c. Determine the County budget and financial policies, including accounting
procedures.
d. Determine the procedures and standards for hiring, promotion, assignment,
transfer, layoff, discipline, and retention.
e. Discipline employees for just cause.
f. Determine the methods, means, equipment, and kinds and number of
personnel required to accomplish the governmental operations and maintain
the efficiency thereof.
g. Assign work and schedule employees.
h. Establish work rules and rules of conduct.
i. Evaluate employee performance.
j. Reduce staff or reduce working hours due to a lack of work or lack of funds.
k. Take all actions necessary to carry out the mission of the County in
emergencies.
The Parties recognize that RCW 41.56 may impose an obligation to negotiate changes in wages,
hours and working conditions not covered by this Agreement. The Union recognizes the County's
right to manage subject only to the terms and conditions of this Agreement.
ARTICLE 6 - NO STRIKE / NO LOCKOUT
6.1 The Union agrees that there shall be no strikes, slowdowns, or stoppage of work, or any
interference with the efficient operation of the Department. Any such action shall be subject to
disciplinary action, including termination and replacement of the employees involved. The Employer
shall not lockout any employee during the life of this Agreement.
ARTICLE 7 – EMPLOYMENT
7.1 PROBATIONARY PERIODS/TRIAL SERVICE PERIODS
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All newly hired employees will serve an initial probationary period of six (6) months. A probationary
period may be extended by the Employer with written notice to the employee and the Union.
Trial Service Period - Employees who are transferred or promoted to another position and/or
classification in the bargaining unit shall serve a trial service period for one (1) month of work,
consistent with Article 7.3.
7.2 TYPES OF EMPLOYMENT
7.2.1 REGULAR FULL-TIME EMPLOYEES:
A regular full-time employee is scheduled to work forty (40) hours per week. Regular Full-
Time employees are eligible to receive the standard benefit package.
7.2.2 REGULAR PART-TIME EMPLOYEES:
A regular part-time employee typically is scheduled to work a minimum of twenty (20) hours
per week but no more than forty (40) hours per week in a regularly budgeted, on-going
position. Regular Part-Time employees are eligible to receive the standard benefit package,
prorated to match the FTE percentage and adjusted by actual hours worked. Medical
benefits are consistent with Article 17.1.
7.2.3 TEMPORARY EMPLOYEES:
A temporary employee is hired for a specific assignment or project that has a duration of
employment and schedule that is anticipated to work one thousand and forty (1,040) hours
or more in a twelve (12) month period.
A temporary employee is eligible for the standard benefits package, prorated to match the
anticipated FTE percentage and adjusted by actual hours worked. Medical benefits are
consistent with Article 17.1 if Part-Time Temporary.
If a regular employee accepts an assignment of a temporary position, that employee will be
eligible for return rights to their former position upon completion of the specific assignment
or term of the temporary employment or upon twenty (20) calendar days’ notice from the
Employer or thirty (30) calendar days’ notice from the employee, whichever is earlier. The
regular employee shall continue to earn seniority as to their former position during the period
of the temporary position assignment. Any new-hire employee who is hired to fill the
vacancy, which was created by the regular employee accepting a temporary position, will
also be hired as a temporary employee and that employee will cease to have employment
rights upon the return of the regular employee to the former position.
Employees in temporary positions serve an anticipated but not guaranteed term. While a
term of employment is anticipated, the assignment/project may be terminated at any time for
any reason, with or without notice.
7.2.4 EXTRA HELP/ON-CALL EMPLOYEES:
An on-call/extra help employee works in a limited, but on-going capacity. They do not have
a specific end date. Their schedule may consist of an intermittent or varying schedule per
week on an as needed basis and are anticipated to work fewer than one thousand and forty
(1,040) hours within a twelve (12) month period. They are not eligible for the benefits
package.
7.2.5 SEASONAL EMPLOYEES:
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A seasonal employee works for a specific amount of time and is not anticipated to meet or
exceed one thousand and forty (1,040) accumulated hours in a twelve (12) month period. A
seasonal employee is not eligible to receive the benefits package. The combined number of
seasonal help employees shall not exceed eight (8).
ARTICLE 8 – HOURS OF WORK AND OVERTIME
8.1 WORKDAY/WORKWEEK
The workweek shall normally consist of five (5) workdays within a seven (7) consecutive day period,
beginning Sunday at 12:00 am through Saturday 11:59 pm. The assignment of workdays and work
schedules shall be determined by the Employer in order to meet business and customer service
needs or in response to budgetary demands.
8.2 WORK SCHEDULES
Where a single shift is worked, eight (8) hours of continuous employment, except for lunch periods,
shall constitute a day's work; time to start when an employee arrives at normally assigned shop
in response to County’s orders. Five (5) days, 7:00 am Monday to 3:30 pm Friday, shall normally
constitute a week's work.
A guarantee of four (4) hours' pay shall be paid to any employee who reports to work on a workday
but is not put to work.
Changes in work schedule, may include changes in the schedule or total hours.
Management shall reserve the right to modify the daily schedule of the Roads, Fleet and Sign
Shop personnel to ensure coverage of County needs beyond those of the Road Department itself.
In an emergency identified by the Public Works Director or designee, management may implement
a 12-hour, two-shift operation (12:00pm to 12:00am and 12:00am to 12:00pm). When the County
implements such two-shift 24-hour operation, all bargaining unit employees shall be compensated
at the double-time rate of pay for all overtime hours. Employees will be given as much notice as
possible to adjust to the change in hours going into and coming out of the revised work hours.
Employees working their normal schedule during the term of an emergency will not be paid the
double-time rate for overtime hours while working their regularly scheduled hours. However,
subject to supervisory approval, employees may flex their schedule to avoid the necessity of using
vacation accruals when transitioning into work status and coming out of revised work hours and
returning to their normal schedule. House worked during emergency operations are not eligible
for Shift Differential as defined in Article 11.3. This section shall supersede any other potential
conflicting language in this Agreement.
Bargaining Note: Comp: Comp time can be earned at their double time rate via the above language and in that case
would be available to cover hours needed when coming out of revised hours and returning to their normal schedule.
This would avoid the necessity of using vacation accruals. Scenarios discussed.
Bargaining note: Language in article 8 is not intended to override Shift Differentail in Art. 11.3 Scenario Discussed:
Employees assigned to work between 10:00 p.m. and 6:00 a.m. during an emergency operation declared by the Public
Works Director or designee will be compensated pursuant to Article 8.2, and the shift differential in Article 11.3 will not
apply to such hours.
An earlier starting time than listed above may be adopted for any or all employees during the
months of daylight saving's time. Such earlier starting time shall be mutually agreeable among the
County, the employee(s) and the Council, and shall be paid at the regular rate of eight (8) hours
of continuous work.
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It is understood by the parties' signatory to this Agreement by and between Mason County and
Engineers Local 302 and Teamsters Local No. 252, that effective immediately, the items listed below
are negotiated changes in Road and ER&R Maintenance Work Schedules from the present five (5)
8-hour workdays to four (4) 10-hour workdays:
Working Hours Road Maintenance Personnel: - Monday through Friday
Last full week of March through the first full week of April: 6:30 am – 5:00 pm
Second full week of April through the first full week of September: 6:00 am – 4:30 pm
Second full week of September through the last full week of September: 6:30 am – 5:00 pm
Working Hours ER&R Personnel: - Monday through Friday 6:00 am – 4:30 pm
Stewards and management will meet to discuss adjusting start times as needed. If the level of
service in the areas of responsibility deteriorates, we will correct this by splitting the four (4) day
shifts to include one (1) shift, Monday through Thursday and the other shift Tuesday through Friday.
8.3 REST/MEAL BREAKS
Employees shall receive a thirty (30) minute paid lunch after working more than two (2) hours'
overtime, and an additional paid thirty (30) minute meal period for each additional four (4) hours
of work. When employees are directed to work through their paid meal period(s), they shall have
the option of taking their paid meal period(s) at the end of the shift or adding the equivalent amount
of paid time to their time sheet.
Normally, employees will be entitled to two (2), fifteen (15) minute paid rest breaks during the
regular work-day; one approximately midpoint through the first half of the work-day, and one
approximately midpoint in the second half of the workday. However, when operational needs of
the County require a change to the norm and if the nature of the work allows an employee to take
intermittent rest breaks from duty, management may require that such employee(s) take
intermittent rest periods equivalent to the fifteen (15) minutes, as provided for in WAC 296-126-
092.
General Policy8.4 Daily Work Assignments
Daily work assignments shall be made by the managers and supervisors, and given to
workers having the skills and abilities to perform the work efficiently. Seniority will be the
primary consideration for truck and equipment daily work assignments. All assignments,
including training assignments, will be made in good faith and not in an arbitrary or capricious
manner. Training needs will be determined by the County as provided in Appendix VIII.
Outlying Shops
The following criteria pertain to Belfair Shop and any other satellite shops that may be
opened away from the Central Shop facility:
1. Seniority shall be taken into consideration when assigning employees
permanently to the outlying shops. If no senior employee wants the
position, the least senior employee with the necessary skills and ability
will be transferred.
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2. Employees shall not be temporarily assigned to an outlying shop to
perform manual labor when the shop they are permanently assigned to
has truck or equipment work available for which they are qualified,
unless mutually agreed to by the employee and supervisor.
3. Employees temporarily assigned to another shop shall report to work
at their normally assigned shop and travel to the other shop via a
County vehicle, unless mutually agreed to by the employee and
supervisor.
8.5 Daily Work Assignment Protocol
Whenever possible, daily work assignment sheets will be posted prior to the start of
each shift.
Joint crew meeting at the beginning of each shift to explain any deviation from the
normal work assignment, such as:
a. Job continuity
b. Training opportunity
c. Specialty requirement
d. Unforeseen requirement
The joint crew meeting is to be short and informative. Except for safety issues, any
questions/complaints will be directed through the appropriate Shop Steward for
resolution with management.
This protocol may be adjusted by mutual agreement between management and the
Unions.
8.66 OVERTIME
All time worked over eight (8) hours, or their regularly scheduled nine (9) or ten (10) hours in any
one (1) day, shall be paid for at the rate of time and one-half. All work performed between
3:30/4:30 pm Friday and 11:59pm Saturday shall be paid for at a rate of time and one-half. All
work performed between 12:00am Sunday and 11:59pm Sunday shall be paid for at the double-
time rate. All work performed between 12:00am Monday and 6:00 am Monday shall be paid for
at the rate of time and one-half. Overtime shall be paid to the nearest quarter hour. The maximum
hours worked shall not exceed sixteen (16) continuous hours, unless approved by the County
Engineer or the Public Works Director. All scheduled weekend overtime work will be offered to
regular employees before being offered to Seasonal Help.
ARTICLE 9 – EMPLOYMENT PRACTICES
9.1 NONDISCRIMINATION
Mindful of their legal and moral obligations, the parties agree that in their service to the public they will
provide equal treatment and respect for all including the public, as well as the parties to this
Agreement. The Employer and the Union agree that they will not discriminate against any employee
by reason of race, color, creed, national origin, physical handicaps, physical characteristics, sexual
orientation, sex, age, place of residence and marital, family or Union affiliation status as long as the
employee is capable of meeting the job requirements.
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Disputes involving this Article may be processed through an appropriate agency and/or the grievance
procedure; however, use of the grievance procedure is encouraged prior to the initiation of any other
official action involving such a dispute when the action is originated by the Union or members thereof.
Whenever words denoting gender are used in this Agreement, they are intended to apply equally to
either gender.
9.2 JOB POSTING
All job vacancies (or newly created positions) under this Agreement shall be posted for one (1)
week for bidding purposes by the Human Resources Department. The posting shall indicate the
salary range for the position, the required or preferred minimum qualifications and/or experience
and the application process. Union positions will be identified as such. Employees interested in the
position must apply for the posted position within the one (1) week posting period in order to be
considered. For employees to be considered they must meet the minimum qualifications of the job
description.
9.3 PROMOTIONS
Promotions, Transfers and Demotions defined - As used in this Article the following terms mean:
a) Promotion is a change of an employee from a job classification to a different job
classification which is compensated at a higher salary range.
b) Transfer is a change of an employee from a job classification to a different job
classification which is compensated at the same salary range.
c) Demotion is a change of an employee from a job classification to a different job
classification which is compensated at a lower salary range
Employees who promote, transfer or voluntarily demote to another job classification shall serve a one
(1) month trial service period in their new position.
Employees may elect to revert to their previous job classification and position within ninety (90)
calendar days of the effective date of the promotion, transfer or voluntary demotion. After this time, if
an employee fails to successfully complete the trial service period in the new job classification, the
employee may be returned to their previous position if it has not been either abolished or filled (i.e. an
offer of employment has not been extended). If the position was abolished or filled, such employee
will be laid off and eligible for recall in accordance with Article 10, except that the employee may not
bump another employee. Employees on trial service shall be paid the appropriate established salary
for that position; and, if reverted, will return to their previous salary (including any adjustments due;
e.g. salary increase, step increase, etc.).
9.4 PERSONNEL FILE / POLICIES
Unless otherwise provided by the terms of this Agreement, the Employer Administrative and
Personnel Policies shall apply to members of this bargaining unit. Employees shall also refer to
Employer policies to resolve matters not covered by this Agreement or for clarification of matters
covered by this Agreement. However, where there is a conflict between Employer policies and any
provisions of this Agreement, the provision(s) of this Agreement shall govern.
The official personnel file for each employee shall be clearly identified as such and the Human
Resources Department shall be the custodian of such files. The files shall be locked, and access shall
be limited to the employee’s Elected Official/Department Head or anyone designated by the Employer
to act on their behalf, and staff in the Human Resources Department. An employee may examine
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his/her own personnel file by making an appointment with Human Resources. Representatives of the
employee may be granted access with the written authorization of the employee, except as authorized
by law.
Conditions of hiring, termination change in status, shift, evaluations, commendations and
disciplinary actions shall be in writing with a copy to the Employee prior to placement in their
personnel file. The Employer’s failure to abide by this Article pertaining to personnel file access
shall not affect the Employer’s ability to proceed with the merits of discipline or discharge but may
be a separate Union grievable matter and any grievance time-lines will be correspondingly extended
Employees shall have the right to provide a written response to any written evaluations or
disciplinary actions to be included in the personnel file. Upon approval of the Human Resources
Department, employees may add additional documents to their personnel file including, but not
limited to, certifications, degrees, and commendations.)
Medical files shall be kept separate and confidential in accordance with state and federal law.
9.5 EVALUATIONS
The purpose of evaluations is to help an employee be successful in performance and to understand
the standards and goals of their position and their department. The evaluation will assess and focus
on the employee’s accomplishment of their job functions and the goals and standards of the
position. Where the employee does not meet the above, a plan for correction, training or support
should be developed with the employee.
Evaluation may occur in two (2) forms:
9.5.1 All regular employees should be formally evaluated in writing by their immediate
supervisor and/or Department head or designee during the probationary or trial service
period and at least annually (at date of hire or a common date) thereafter.
9.5.2 Additionally, evaluation of job performance may occur at any time and on an ongoing
basis. Evaluation may occur in various ways and may include coaching, counseling or
written assessment.
The evaluation process shall also include a review of the current job description.
Evaluation shall not, by itself, constitute disciplinary action – disciplinary action must be specifically
identified as such, in writing, consistent with Article 9.6.
Employees will be given a copy of the evaluation. Employees will be required to sign the evaluation,
acknowledging its receipt. Employees may elect to provide a written response to the evaluation,
which will be retained with the evaluation in the employee’s personnel file.
9.6 DISCIPLINE / CORRECTIVE ACTION
The Employer agrees to act in good faith in the discipline, dismissal or demotion of any regular
employee and any such discipline, dismissal or demotion shall be made only for just cause.
No employee shall be discharged except for just cause. The parties recognize that just cause
requires progressive discipline. Progressive discipline may include:
• oral warnings, which will be documented;
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• written warnings – which may also include work performance improvement or corrective
action plan for poor work performance or misconduct,
• suspension without pay;
• demotion; or
• discharge.
The intent of progressive discipline is to assist the employee with performance improvement or to
correct misconduct. Progressive discipline shall not apply where the offense requires more serious
discipline in the first instance. Both the sequencing and the steps of progressive discipline are
determined on a case-by-case basis, given the nature of the problem.
All disciplinary actions shall be clearly identified as such in writing. The employee will be requested
to sign the disciplinary action. The employee’s signature thereon shall not be construed as
admission of guilt or concurrence with the discipline but rather shall be an acknowledgement of
receipt. Employees shall have the right to review and comment on disciplinary actions in their
personnel files.
A copy of all disciplinary notices shall be provided to the employee before such material is placed
in their personnel file. Employees disciplined or discharged shall be entitled to utilize the grievance
procedure. If, as a result of the grievance procedure utilization, just cause is not shown, personnel
records shall be cleared of reference to the incident, which gave rise to the grievance.
The Employer will notify the Union in writing within three (3) working days after any notice of
discharge. The failure to provide such notice shall not affect such discharge but will extend the
period within which the affected employee may file a grievance.
The Employer recognizes the right of an employee who reasonably believes that an investigatory
interview with a supervisor may result in discipline to request the presence of a Union representative
at such an interview. Upon request, they shall be afforded a Union representative. The Employer
will delay the interview for a reasonable period of time in order to allow a Union representative an
opportunity to attend. If a Union representative is not available or delay is not reasonable, the
employee may request the presence of a bargaining unit witness. (Weingarten rights)
Employees shall also have a right to a notice and a determination meeting prior to any disciplinary
action (except oral warning). The Employer must provide a notice and statement in writing to the
employee identifying the performance violations or misconduct alleged, a finding of fact and the
reasons for the proposed action. The employee shall be given an opportunity to respond to the
charges in a meeting with the Employer and shall have the right to Union representation during that
meeting, upon request. (Loudermill rights)
The Employer shall endeavor to correct employee errors or misjudgments in private, with
appropriate Union representation if requested by the employee.
Discipline shall be subject to the grievance procedure in this Agreement as to whether or not such
action as to any post-probationary employee was for just cause.
ARTICLE 10 – SENIORITY
10.1 LAY-OFF & RECALL
The principle of seniority shall be used in connection with layoff for lack of work and rehire upon
resumption of work. The last person hired will be the first person laid off and the last person laid
off will be the first person rehired. Persons being laid off and/or rehired under this provision must
be qualified to perform the work available in order to exercise their seniority. Laid off employees
will retain seniority rights for eighteen (18) months from the date of layoff; all Seasonal employees
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will be laid-off before the layoff of any regular employee. Seniority shall be lost if the employee
does not return to work when offered their previous position. Employees rehired by the Employer
(this does not apply to those returning from layoff) will be considered as new employees under
this Agreement. Seniority shall also apply to promotion, demotion and transfer from one
classification to another, providing the person exercising his/her seniority is competent and
capable of performing the work. Seasonal employees will only have seniority rights for available
work within their classification and within that season; a Seasonal worker re-hired for a new
season will be considered a new employee.
10.2 BIDDING RIGHTS
10.2.1 All job vacancies (or newly created positions) under this Agreement shall be posted
for one (1) week for bidding purposes. In the case of filling skilled vacancies, the COUNTY
will give consideration to employees who become qualified by vocational training.
10.2.2 Daily assignment of equipment will be subject to review under the grievance
procedure.
10.2.3 Seniority (for the limited purposes of bidding or layoff protection) may be changed
under the following circumstances:
a. If an employee terminates County employment and subsequently
returns to County employment in this bargaining unit, all past seniority
will be lost.
b. If an employee leaves a bargaining unit position and, without a
break in employment, takes another position in County service, then
subsequently returns to a bargaining unit position, the employee shall
keep their prior bargaining unit seniority. The employee will not receive
bargaining unit seniority credit for time in a non-bargaining unit position.
c. If an employee is promoted, transfers or demotes from a Teamster
position within the bargaining unit to an Operator position, or an
Operator position to a Teamster position, and subsequently returns to
a position under their prior Union the following will apply:
i. For the purpose of layoff protection, all time counts.
ii. For the purpose of bidding, if the employee returns within six
(6) months, all time counts; if the employee returns after six (6)
months, only their prior time counts.
ARTICLE 11 – WAGES
11.1 WAGE SCHEDULE.
Effective June 1, 20222026 through December 31, 20252028, each employee shall have his/her base
wage as set forth in Appendix IA:
INCREASE
6/1/20221/1/2026 1.75%2.50%
1/1/20231/1/2027 2.00% 2.00%
1/1/20241/1/2028 1.75% 1.50%
1/1/2025 1.75%
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Each move within a range is determined by the employee's anniversary date. The anniversary date
is the day the employee started work within a range. Upon promotion of an employee placing him/her
in a higher range, the date of the promotion becomes the anniversary date that determines future step
increases within that range. The employee's actual date of hire with Mason County will always remain
the same (regardless of promotion) for purposes of vacation leave, sick leave, and retirement.
The COUNTY shall provide a check stub, which shall reflect straight-time, overtime, and premium
pay. The COUNTY shall also provide an accrual slip showing vacation, sick leave, and floating
holiday hours earned/used.
11.2 HIRE-IN RATES
New regular employees shall normally be placed at Step 1 at the appropriate salary classification
(see Appendix A - Wages) or placed consistent with current personnel rules.
11.3 SHIFT DIFFERENTIAL
Shift differential is not applicable to this bargaining unit.
An additional one-dollar ($1.00) per hour shall be added to base wage when work is performed
between the hours of 10pm – 6am. This premium does not apply when there is an emergency
declaration in effect pursuant to Article 8.2.
Bargaining note: Language in Article 8 is not intended to override shift differential as applied in Article 11.3.
Scenario discussed:: Employees who work between 10:00 p.m. and 6:00 a.m. as part of a call-in, overtime, or
schedule change that is not under emergency operations shall receive the shift differential in addition to any applicable
overtime. For example, an employee normally scheduled 7:00 a.m. to 3:30 p.m. who is called in at 3:00 a.m. to de-ice
roads and continues working through the regular shift, absent a declared emergency operation, will receive the overtime
rate plus the shift differential for hours worked between 3:00 a.m. and 7:00 a.m.
ARTICLE 12 – OTHER COMPENSATION
12.1 CALL-BACK PAY
When an employee is called out before his/her regular designated starting time, or after
completion of a shift, or on a Saturday, Sunday or holiday, he/she shall be paid a minimum of
four (4) hours at the appropriate rate unless the employee chooses to leave work of their own
volition then the minimum shall be two (2) hours. When called adjacent to shift, payment is for
time worked. Except, if an employee is called out less than four (4) hours before the start of
his/her regular shift, the employee will be paid to the regular start time.
When an employee is called to work before their regular starting time and continues to work into
their regularly scheduled start time, the employee will be allowed to remain at work until their regular
quitting time. If a call-out is required on a scheduled day off (Friday or Monday), it will be treated in
the same manner as any Saturday call-out.
The following process will be used for call-out of Main Shop and Belfair Shop road crew members
respectively (this process does not apply to overtime that is scheduled or overtime that results from
tasks that need to be extended beyond the regular shift):
a. The manager or supervisor will assess the need for resources to deal with an emergency.
b. The manager or supervisor will call-out a crew member based on the following selection
criteria:
i. Qualified for needed work
ii. Special factors
iii. Ability to respond in a timely manner
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iv. Seniority
c. The manager or supervisor will keep a record of the situation evaluation and the decision
basis for call-out. That record will reflect the contacts or contact attempts made and the
results. A sample record is as follows:
i. Date, time, location of emergency
ii. Emergency description
iii. Call-out needs
iv. Crew member and date/time called
v. Result of call (will report, left message, refused)
vi. Special factors
12.2 WORK IN A HIGHER CLASSIFICATION
Employees performing work in a higher paid classification shall receive the higher wage rate
beginning with their third (3rd) assignment to such higher rated work within a year's period; or shall
receive the higher wage rate beginning with the third (3rd) day of performance on the higher rated
work.
After once qualifying for the higher wage rate on higher classified work, employees shall continue
to receive the higher rate whenever performing such work in the future. Employees performing
work in a higher paid classification shall receive the higher wage rate for the entire day.
12.3 MILEAGE REIMBURSEMENT
All bargaining unit employees who are required to use their own vehicles for Employer business
shall be reimbursed at the mileage rate set by the current IRS Rate for all miles driven on such
business.
12.4 LONGEVITY
The County shall provide additional monthly compensation above each eligible regular full-time
employee’s base salary (or base hourly rate, if applicable) to recognize continuous length of service
as a County employee. Eligible regular part-time employees shall receive longevity pro-rated in
proportion to the hours the part-time employee is in pay status during the month as compared to
that required of full-time employment. The longevity benefit will be implemented in accordance with
the following schedule:
Beginning in 11th and continuing thru 15th year 1.5% above base
Beginning in 16th and continuing thru 20th year 3.0% above base
Beginning in 21st and continuing thru 25th year 4.5% above base
Beginning in 26th year and continuing thereafter 6.0% above base
12.5 LEAD WORKER (DESIGNATED FOREMAN)
The County may designate an employee as a Lead Worker / Foreman; such designation is not
considered to be a “job vacancy” or “newly created position” as referenced in Article 10 –
SENIORITY, Section 2.
Employees who are assigned to act as working Lead/Foreman shall receive an additional two
dollars ($2.00) per hour for the entire day. Such employee shall be subject to all conditions of the
Collective Bargaining Agreement including distribution of overtime.
A Lead Worker/Foreman will typically direct, oversee and/or organize the work of other employees,
although the County reserves the exclusive right to make a Lead Worker designation based on other
factors and rationale. The Lead Worker cannot hire, fire, or discipline other employees within the
bargaining unit. This job classification is used at the discretion of management.
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12.6 COMMERCIAL DRIVER’S LICENSE (CDL)
When a CDL is required as a job classification prerequisite, the employee shall obtain and maintain
such license. The employer shall reimburse the employee for the cost of the CDL endorsement
renewal minus the cost of the driver’s license renewal, any other endorsements not required by the
employer for the performance of the job, and any cost/fees incurred as a result of improper driver
acts. The Employer shall also provide a reimbursement to the employee for the required CDL
physician’s exam. Supervisor’s signature on the personal reimbursement form, signifies the
supervisor has verified the renewed medical credentials.
12.7 CLOTHING
Effective January 1, 2023, Effective January 1, 2026, Tthe County shall provide an annual clothing
allowance to each bargaining unit employee in the amount of two Four Hundred Dollars, hundred
dollars ($200($400)), payable byon the second payday in Januaryafter the execution of the
contract. Employees hired after the lump sum clothing allowance has been paid will receive a pro-
rated amount on their first payroll check based on their hire date.
12.8 SPECIALTY PAY(S)
Herbicide Applicator Technician: Employees with appropriate license and/or certification who
are assigned to herbicide application duties shall receive an additional $1.00 per hour for all hours
worked on any given day.
Tool Allowance for Mechanics: The County shall provide an annual tool allowance of Four Five
Hundred fifty Dollars ($450( $500) for each Mechanic, payable by on the second payday after the
execution of the contract.in January. This allowance is to cover the cost of the purchase of new
tools, or the replacement cost of tools rendered unusable due to breakage, wear-and-tear, and/or
loss.
Hazzard Tree Removal Bargaining Note: The intent of deleting tree removal language from the CBA is that the employer
will not require bargaining unit employees to remove hazardous trees, leaning, rotten, or loaded trees from the ground or
from a bucket truck. The County and the Union have agreed that the individual employee is empowered to make the
determination as to such work based on the circumstances whether the tree will be removed or not.
ARTICLE 13 - HOLIDAYS
13.1 HOLIDAYS
New Years Day Labor Day
Martin Luther King Day Veteran’s Day
President’s Day Thanksgiving Day
Memorial Day Day After Thanksgiving
Juneteenth Christmas Eve Day
July Forth Christmas Day
Two (2) Floating Holidays
* For employees on 4-10’s (Monday through Thursday), the ‘Day after Thanksgiving’ holiday shall
be observed on Wednesday, the day before Thanksgiving.
For any Holiday to be paid, an employee must be in paid status the employee’s scheduled
workday before and the employee’s scheduled work-day after the Holiday.
The floating holidays are to be at the discretion of the employee with the approval of the supervisor,
requiring one week's advance notice, which may be waived by the supervisor. All requests to use
a floating holiday must be made no later than the last working day of November. Floating holiday(s)
not used by the end of the calendar year will be forfeited, unless denied on the basis of the staffing
needs of the Office or Department. Except by mutual agreement, floating holidays shall be used in
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whole day increments. Employees must use their floating holiday(s) on or before December 15.
13.2 HOLIDAY OBSERVANCE
When a recognized holiday falls on Saturday, the workday preceding shall be considered the
holiday. When a recognized holiday falls on Sunday, the following workday will be considered a
holiday. If any of the above holidays, or days celebrated in lieu of, is worked, the employee shall
receive pay at the double time rate plus holiday pay. Christmas Eve Day may be taken off based
on the operational needs of the County and Public Works, and if this cannot be accommodated, the
employee will schedule an alternate day with their supervisor’s approval.
13.3 HOLIDAY COMPENSATION
Effective upon ratification of this Agreement, Holiday pay for each holiday will be commensurate
with an employee’s (daily) normal weekly work schedule (i.e., 4-10 schedule is 10 hours’ holiday
pay; 5-8 schedule is 8 hours’ holiday pay, 9-80 schedule is 9 hours’ pay).
ARTICLE 14 – VACATION
14.1 VACATION ACCRUAL
All regular and Temporary full-time employees of the COUNTY coming under this Agreement shall
be entitled to and receive vacations with pay as follows:
1st through 3rd year of employment 96 hours
4th through 7th year of employment 120 hours
8th through 9th year of employment 144 hours
10th through 11th year of employment 160 hours
12th through 14th year of employment 176 hours
15th through 16th year of employment 184 hours
17th through 19th year of employment 192 hours
20 or more years of employment 200 hours
Regular and Temporary part-time employees shall accrue vacation leave on a pro-rated basis in
proportion to the number of hours the part-time employee is in pay status during the month as
compared to that required for full-time employment, plus they must also meet the qualification for
PERS participation to have vacation leave accrual apply.
The first day of the month of hire shall be the effective date of subsequent increases in the vacation
leave accrual rate for employees hired between the first (1st) and the fifteenth (15th) of the month. The
first day of the month following the month of hire shall be the effective date of subsequent increases
in the vacation leave accrual for employees hired between the sixteenth and the last day of the month.
Regular and Temporary full-time employees shall accumulate 1/12th of their yearly accumulation
total per month. Such vacation as is not used shall accumulate, except that such accumulation may
not exceed four hundred (400) hours. No additional vacation leave will be accrued or added to an
employee’s vacation leave benefit when the maximum accrual has been attained. Vacation leave
will be charged by the actual number of hours taken.
Regular and Temporary full-time employees must work or be in a paid status at least eighty (80) hours
in a month to accrue vacation leave for the month.
Whereas, the County recognizes the importance of employees utilizing earned vacation leave to
promote and enhance their mental and physical well-being, employees should attempt to use
vacation leave during the year in which it is earned. (Duplication)
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14.2 VACATION SCHEDULING
An employee’s request for vacation leave will be granted, provided that prior approval is given by
the employer and provided that leave requested does not prevent a department or division thereof
from providing efficient public service and minimum staffing is met. Seniority shall be applied to all
vacation requests.
Vacation leave approval will be on the basis of meeting the workload requirements of the Mason
County service schedule where the employee is employed.
All requests to use vacation leave shall be submitted in writing. When an employee desires to use
five (5) or more consecutive vacation leave days he/she must submit a leave request at least fifteen
(15) calendar days in advance of the time off requested. Failure to request leave at least fifteen (15)
calendar days in advance may be cause for the denial of the requested leave. The Employer will
respond to leave requests within ten (10) calendar days of receipt; except that leave requests
submitted more than sixty (60) calendar days in advance of the time off requested shall be considered
on a case-by-case basis.
When a holiday occurs during an employee's approved vacation leave, the day on which the holiday
occurs will be charged as holiday leave rather than vacation leave.
The Union and the Employer recognizes the importance of employees utilizing earned Vacation
leave to promote and enhance their mental and physical well-being, employees shall attempt to use
Vacation leave during the year in which it is earned.
14.3 VACATION PAY
Vacation leave days shall be the same as the regular workday schedule for the Department wherein
the employee is employed. Vacation pay shall be the amount that the employee would have earned
if the employee had worked their regular position during the vacation period.
If an authorized holiday occurs within an employee’s vacation period, that day will be paid as a
holiday and not deducted from the employee’s vacation accruals. Employees cannot receive
vacation, sick leave or holiday pay simultaneously for the same days.
Employees shall have the option of using comp time or vacation leave for approved paid time off.
14.4 VACATION UPON TERMINATION
14.4.1 Leave Cash-out
Cash payments as a bonus for accrued annual leave that is not actually taken will not be
allowed. However, when an employee is furloughed or separated from service without
prejudice, he/she may be continued on the payroll for the time equivalent to the amount of
annual leave accrued and not previously taken. This provision does not apply to accrued
sick leave. When the employee is discharged for cause, he/she shall be paid in full of all
accrued annual leave.
14.4.2 Where an employee of the COUNTY continues employment, but in a changed
classification, no compensation for accrued annual leave earned during his/her
employment in the first classification will be paid in addition to the salary he/she received
under their new classification. The number of days earned may be carried over and added
to the number of days the individual will accumulate in his/her new classification.
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14.4.3 The cash-out of accrued leave or other accrued time off shall be paid and reported in
accordance with the provisions of law regulated by the Washington State Department of
Retirement Systems.
14.5 Compensatory time
In lieu of payment for overtime, an employee may elect to receive compensatory time off
at the applicable overtime rate, upon mutual agreement between the employee and the
County. Compensatory time shall accrue at the same rate as overtime is earned (e.g.,
time and one-half or double time, as applicable).
The accrual or use of compensatory time will not be unreasonably denied, however it will
be subject to operational needs and must be scheduled with prior supervisory approval.
No bargaining unit member may use compensatory time during the months of June, July
and August.
Accrued compensatory time shall not exceed forty (40) hours per year. Any
compensatory time accrued above forty (40) hours shall be cashed out by the end of the
calendar year at the employee’s applicable rate of pay. Upon separation from
employment, unused compensatory time shall be paid out in accordance with law and
this Agreement.
ARTICLE 15 - SICK LEAVE
15.1 SICK LEAVE ACCRUAL
Per the Washington State Paid Sick Leave law, RCW 49.46, in accordance with WAC 296-130 and
Initiative 1433, the County and the Union mutually agree to comply the with the laws. Sick leave
shall be earned for all Regular and Temporary full-time employees, who have worked or been in a
paid status at least eighty (80) hours, at a rate of eight (8) hours per month for each calendar month
of continuous employment. Regular and Temporary part-time employees shall accrue sick leave on
a pro-rated basis in proportion to the number of hours the part-time employee is in a paid status during
the month as compared to that required for full-time employment. Sick leave accrual may not exceed
one thousand two hundred (1,200) hours.
15.2 SICK LEAVE USAGE
Usages of sick leave shall be consistent in accordance with the Washington State Paid Sick Leave
law, RCW 49.46, WAC 296-130 and Initiative 1433, the County and the Council mutually agree to
comply with the laws.
15.3 SHARED LEAVE
The Human Resources Manager, or designee, may authorize employees, within this bargaining
unit, to donate their accrued vacation or sick leave to another employee, within this bargaining unit,
who is suffering from, or whose parent, spouse or child is suffering from an extraordinary or severe
illness, injury, or physical or mental condition which has caused or is likely to cause the employee
to take leave without pay or to terminate his/her employment. All donations of leave are strictly
voluntary and are subject to all IRS regulations for the donor and recipient. The following conditions
apply:
1. To be eligible to donate vacation leave, the employee who donates leave must have more
than ten (10) days of accrued leave. In no event shall a leave transfer result in the donor
employee reducing his/her vacation leave balance to less than ten (10) days. To be eligible
to donate sick leave, the employee who donates leave must have more than thirty (30) days
of leave. In no event shall a leave transfer result in the donor employee reducing his/her sick
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leave balance to less than thirty (30) days. Transfer of leave will be in increments of one day
of leave;
2. The employee receiving donated leave shall have exhausted all his/her accumulated leave
time. Donated vacation leave shall be converted to sick leave for the recipient;
3. While an employee is using shared leave, he or she will continue to receive the same
treatment, in respect to salary and benefits, as the employee would otherwise receive if using
vacation or sick leave;
4. The transfer of leave and the amount of leave shall be authorized by the Board in advance.
5. No employee shall receive more than two hundred and sixty (260) days of donated leave
during their employment with the County;
Or may follow the Washington State Paid Family & Medical Leave law, RCW 50A.04.
15.4 COORDINATION - WORKER’S COMPENSATION
Employees under this bargaining unit are covered by the Washington State Department of Labor &
Industries Workers’ Compensation Program for on-the-job injuries and occupational illnesses. For
qualifying cases, Workers’ Compensation typically pays approved medical costs and provides wage
replacement.
If an employee is absent from work for one (1) or more days or receives medical attention due to an
injury or occupational disease resulting from County employment, the employee shall file an
application for Workers’ Compensation in accordance with state law.
If an employee is injured on the job and requires immediate medical treatment, the employee will
be required to use sick leave. Unless the employee is on FMLA, sick leave must be exhausted prior
to using vacation leave or comp time. FMLA qualified leave shall run concurrent with use of sick
leave, vacation leave, unpaid leave, light duty assignment due to a disabling injury or illness, and/or
workers’ compensation time loss benefits. The employee may continue health care benefits by self-
paying insurance premiums for the remainder of the time they receive Workers’ Compensation
benefits.
Scheduled workdays falling within the first three (3) calendar days following the day of injury are
compensable through accrued sick leave. Time loss payments from a Workers’ Compensation claim
begin on the fourth (4th) consecutive day after the injury and continue during the period of disability,
as allowed by the employee’s Workers’ Compensation claim.
Employees who are temporarily disabled resulting from County employment and are being
compensated through Workers’ Compensation time loss payments are entitled to vacation and sick
leave accruals for up to six (6)twelve (12) months from the date of injury. The employer will also
continue to pay for the employer’s portion of health insurance premiums for up to six (6) twelve (12)
months from the date of injury, provided that the employee continues to pay their share of premiums,
if any. It is the responsibility of the employee to contact and follow the direction of DRS, while they
are on time loss payments, to ensure continuation of retirement service credit accrual.
An employee cannot be compensated simultaneously for time missed due to an on-the-job injury or
occupational illness which is directly traceable to employment with the County, using leave accruals
and Workers’ Compensation time loss payments. If the employee is certified unable to work, the
employee must complete the Leave Choice Option form
(https://masoncountywa.gov/departments/human_resources/forms.php) to notify the employer of
their selection. Employees must complete and submit the form to Human Resources no later than
the fifth (5th) consecutive day of time missed due to an on-the-job injury or occupational disease.
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Failure to submit the form, or until eligibility for Workers’ Compensation is determined by the Dept.
of L&I, all applicable leave accruals may be used automatically to supplement such payments,
provided that the employee shall return any subsequent over payment to the County in the form of
deductions from subsequent wage payments in accordance with RCW 49.48.210.
The employee must use the Leave Choice Option form to select whether they would like to
supplement time loss payments with the use of accrued sick leave or use their accrued leave for
the entire pay period and buy back the accrued leave (sick leave, vacation, comp time) with their
Workers’ Compensation time loss payments.
Supplementing:
If supplementing, sick leave pay shall be used to supplement Workers’ Compensation time loss
benefits in an amount equal to the difference between the compensation to which the person is
entitled under the Industrial Insurance Act and regular County gross pay. Accrued vacation and/or
comp time may be used in a like manner after accrued sick leave has been exhausted, unless other
sections of this agreement supersede.
Buy-Back:
If the employee opts for buy-back, the employee shall use accrued sick leave for all time missed
and will buy back the accrued leave with their Workers’ Compensation time loss payments. The
employer will calculate the buy-back rate using the employee’s current hourly rate at the time of the
buy-back. Upon the repayment of funds, the appropriate amount of leave shall be restored to the
employee’s leave bank.
If an employee has any questions regarding Workers’ Compensation, they may contact the County’s
Human Resources Department.
In the event an employee shall be entitled to benefits or payments under any program of disability
insurance furnished by the Employer, Worker’s Compensation Act or similar legislation by the State
of Washington or other governmental unit, the Employer shall pay to the employee only the
difference between the benefits and payments received under such insurance or act by such
employee and the regular rate of compensation that he/she would have received from the Employer
if able to work. In such event, the number of hours deducted from the employee’s total accrued sick
leave shall be the hourly equivalent of the Employer’s payment. The foregoing payment or
contribution by the employer shall be limited to the period of time that such employee has
accumulated sick leave credits as herein above specified.
a. For a period of absence from work due to injury or occupational disease
resulting from County employment, the employee shall file an application for
Worker's Compensation in accordance with State Law.
b. If the employee has accumulated sick leave credit, the County shall pay the
sick leave difference between his/her time loss compensation and his/her full
regular salary, unless the employee elects not to use his/her sick leave.
c. Should an employee receive Worker's Compensation for time loss and should
he/she also receive sick leave compensation, his/her sick leave accrual prior
to the time loss will be reduced by the total number of hours he/she was on sick
leave, minus the number of hours at full salary for which he/she is paid from a
worker's compensation fund, to the nearest hour.
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d. Until eligibility for Worker's Compensation is determined by the Department of
Labor and Industries, the County may pay full sick leave, provided that the
employee shall return any subsequent overpayment to the County.
e. Should any employee apply for time loss compensation and the claim is then
or later denied, sick leave and annual leave may be used for the absence in
accordance with other provisions of this rule.
f. Nothing herein pertains to a permanent disability award.
g. If any employee has no sick leave accumulated, vacation leave may be
substituted for "sick" leave above.
h. Time missed from work that is due to worker's compensation claims will be
considered as time worked for employee's paid health and welfare and
vacation purposes for a maximum of twelve (12) months.
15.5 FAMILY MEMBER
Authorized uses of sick leave may be utilized as referenced above in this article for immediate
family, as defined in Article 1.6.
15.6 SICK LEAVE CASH OUT
Employees hired before January 1, 2017, shall receive payment for accrued sick leave upon
termination of employment with fifteen (15) years of continuous county service; or upon termination of
employment with Mason County when the termination is contemporaneous with retirement from an
applicable Washington State Public Employees Retirement System; or upon the death of the
employee, in which case payment shall be made to his/her estate. For employees hired on or after
January 1, 2017, neither they nor their estate shall be eligible to receive any cash out of the employee’s
accrued sick leave upon separation from county service.
ARTICLE 16 – LEAVES OF ABSENCE
16.1 IN GENERAL
Leaves of absence requests shall not be unreasonably denied. All leaves are to be requested in
writing as far in advance as possible. As appropriate for the type of leave requested, paid leave
accruals will be utilized prior to unpaid leave, unless otherwise provided for in this Agreement.
Leave does not accrue nor may it be used until the first day of the following pay period in which it is
earned (no “negative” leave use during the period in which it is earned).
16.2 JURY DUTY/COURT
An employee, who is required to serve on a jury or as a result of official Employer duties is required
to appear before a court, legislative committee or quasi-judicial body as a witness in response to a
subpoena or other directive, shall be allowed authorized leave with pay less any amount received
for such duty.
16.3 MILITARY LEAVE
All Regular and Temporary employees shall be allowed military leave as required by RCW
38.40.060 and as interpreted by the Court. This provides for twenty-one (21) working days of
military leave per year (October 1 through September 30). Employees enlisting or entering the
military service of the United States, pursuant to the provisions of the Uniformed Services
Employment and Reemployment Rights Act of 1994 (USERRA) shall be granted all rights and
privileges provided by the ACT.
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16.4 BEREAVEMENT
Up to three (3) days of paid bereavement leave may be granted in case of death in the immediate
family requiring the attendance of the employee (funerals are included). Two (2) additional days
sick leave may be granted at the employee's request. It is agreed that "immediate family" for
purposes of bereavement leave includes only the following persons, whether related by blood or
marriage or legal adoption: wife, husband, parent, grandparent, brother, sister, child, grandchild,
aunt, uncle, cousin, niece, nephew, grandmother-in-law, grandfather-in-law, mother-in-law, father-
in-law, sister-in-law, brother-in-law, son-in-law, or daughter-in-law of the employee. Seasonal
employees are not eligible for this benefit.
16.5 MAINTENANCE OF SENIORITY
The Employer shall adjust the employee’s anniversary date to reflect any period of unpaid
leave. Seniority shall continue to accrue and the employee’s anniversary date shall not be adjusted
for periods of legally protected leave, such as FMLA or military leave.
16.6 LEAVE WITHOUT PAY
The Elected Official or Department Head may grant leaves of absence without pay for absence from
work not covered by any other type of leave or if other leave balances are exhausted. As appropriate
for the type of leave requested, paid leave accruals will be utilized prior to unpaid leave, unless
Washington Paid Family Medical Leave is utilized.
Leave of absence without pay is not credible towards service/seniority date and service/seniority
benefits, except for legally protected leave, such as FMLA or military leave. The employer shall
adjust the employee’s service/seniority date to reflect any period of unpaid leave for the purposes
of vacation accrual, longevity, and step increases. Step increases are based on the anniversary day
of pay and will be adjusted accordingly. In the unlikely event an employee was granted leave without
pay during their probationary period, the probationary period shall be extended for the same duration
as the leave without pay.
Any absence from duty allowed for which equivalent leave has not been accrued shall be considered
as leave without pay and must be preapproved by Director or Designee. The value of the excess
over the amount accrued deducted from the earnings of the employee and clearly set forth in the
payrolls affected.
16.7 FAMILY LEAVE – FMLA
The County and the Council mutually agree to comply with all State and Federal Family Leave
Laws (FMLA, RCW 49.78). The Employer will grant leave consistent with the FMLA and the
adopted conditions and provisions of the state and federal law and are not intended to expand upon
the rights thus set forth. If an employee has any questions regarding the State and Federal Family
leave laws, they may contact the County’s Human Resource Department for guidance
16.8 PAID FAMILY & MEDICAL LEAVE COMPLIANCE
The County and Union mutually agree to comply with all Washington State Paid Family & Medical
Leave laws, per RCW 50A.04
16.8 WASHINGTON STATE LONG TERM CARE TRUST ACT COMPLIANCE
The County and the Union mutually agree to comply with all Long-term Services and Supports
Trust Program laws, per RCW 50B.04, and future amendments to the statute.
ARTICLE 17 – HEALTH & WELFARE
17.1 HEALTH AND LIFE INSURANCE
The County shall contribute as identified below per employee, per month toward the premiums for
Health and Welfare benefits for each employee, including their eligible dependents, compensated
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eighty (80) man-hours (excludes vacation, sick, comp time payout upon separation) or more per
month. This contribution is to be applied to premiums for the Washington Teamsters Welfare
Trust Medical Plan B (including the $400 Weekly Time Loss and 12-month Waiver of Premium
options) and current County dental, vision, and life insurance plans. The Trust reserves the right
to modify benefits or eligibility for the purpose of cost containment, cost management, or changes.
The County contribution for Health & Welfare Insurance shall be:
a. Effective January 1, 20222026 the contribution shall be increased to to one thousand
four hundred and fourteen dollars ($1414) one thousand six hundred and twenty two
($1622) per month during the term of this Agreement for each eligible employee for
medical, dental, vision, and life insurance coverage.
b. Effective January 1, 20232027 the contribution shall be increased to one thousand four
hundred sixty-six dollars ($1466)one thousand six hundred and seventy-four dollars
($1674) per month during the term of this Agreement for each eligible employee for
medical, dental, vision, and life insurance coverage.
c. Effective January 1, 20242028 the contribution shall be increased to one thousand five
hundred and eighteen dollars ($1518) one thousand seven hundred and twenty-six
dollars ($1726)per month during the term of this Agreement for each eligible employee
for medical, dental, vision, and life insurance coverage.
d. Effective January 1, 2025 the contribution shall be increased to one thousand five
hundred and seventy dollars ($1570) per month during the term of this Agreement for
each eligible employee for medical, dental, vision, and life insurance coverage.
In the event the County’s maximum monthly contribution is insufficient to provide all of the total
Health and Welfare premiums referenced above, the priority order for full County payment shall
be as follows:
(1) Life Insurance; (2) Vision; (3) Dental; and (4) Medical.
Any monthly premium contribution required above the County's maximum contribution shall be
paid by a reduction of the necessary amount from the employee's salary.
The County agrees to contract with a medical service provider to conduct physical examinations
required to maintain a Commercial Driver’s License. Should an employee elect to use a medical
care provider other than that contracted with the County, the employee is liable for any costs.
In the event the Employer is subject to carrier plan design change or a penalty, tax, fine or increased
costs as a result of requirements or provisions of the ACA, not within the control of the Employer,
the parties agree to meet and negotiate regarding the impacts of any such cost or plan design
impacts and immediately bargain alternative provisions.
Employee Assistance Program:
The County shall continue to provide an Employee Assistance Program (EAP) benefit for all
bargaining unit employees.
17.2 RETIREMENT
The County shall continue to participate in the appropriate Public Employees' Retirement System.
Pensions for employees and contributions to pension funds will be governed by the Washington
State statutes in relation thereto in existence during the contract period.
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Western Conference of Teamster Pension Trust Fund:
The County shall continue to contribute into the supplemental Teamsters pension plan: Effective
January 1, 2008, based on January 2008 hours, the County shall pay an amount equal to Two
Dollars and fifty cents ($2.50) per hour ($2.35 Basic contribution, plus $.15 PEER 84) for each hour
for which compensation is paid to him/her into the Western Conference of Teamsters Pension
Trust Fund on account of each member of the Teamster bargaining unit, said amounts to be
computed monthly. The total amount due for each calendar month shall be remitted in a lump
sum not later than ten (10) days after the last business day of such month. The County agrees to
abide by such rules as may be established by the Trustees of said Trust Fund to facilitate the
determination of the hours for which contributions are due, the prompt and orderly collection of
such amounts, the accurate reporting and recording of such hours and such amounts paid on
account of each member of the Teamster bargaining unit. Failure to make all payments herein
provided for, within the time specified, shall be a breach of this Agreement. Further, the Employer
and Union accept as their representatives for the purpose of such Trust Funds, the present
Employer and Union Trustees and their duly elected or appointed successors.
The contribution required to provide the Program for Enhanced Early Retirement (PEER) will not
be taken into consideration for benefit accrual purposes under the Plan. The additional
contribution for the PEER 84 must at all times be 6.5% of the basic contribution and cannot be
decreased or discontinued at any time.
During the term of this agreement, the bargaining unit may choose to divert up to twenty-five cents
($0.25) per hour from base wages to increase the total contribution of the supplemental pension
plan. The contribution level shall be determined by employees, by a majority vote, as such
contribution level shall be diverted from the employee’s base hourly wage, and the base hourly
rate will be reduced by the agreed upon rate. Any monies diverted from the base pay shall include,
in the calculation, all Employer roll-up costs. Such decision may be made during the ratification
vote of the contract for the lifetime of the contract and submitted to the County in writing no more
than thirty (30) days after the ratification vote.
Operating Engineers/Employers Retirement Fund:
The County shall continue to contribute into the Operating Engineers supplemental pension plan:
Effective January 1, 2008, based on January 2008 hours, the County shall contribute Two Dollars
($2.00) for each compensable man-hour of Operating Engineers, including working Operating
Engineer foremen covered by this Agreement, employed by the County in Operating Engineer
bargaining unit work covered by the terms of this Agreement. Said contributions shall be computed
monthly and made on or before the fifteenth (15th) day of the month following the month in which
the hours were worked, to the Locals 302 and 612 Operating Engineers/Employers Retirement
Fund in the manner as set forth in the Trust Agreement of the said Trust Fund, and shall continue
for the duration of this Collective Bargaining Agreement. Failure to make all payments herein
provided for, within the time specified, shall be a breach of this Agreement.
The details of the Retirement Plan established by this Trust Fund shall continue to be controlled
and administered by a joint Board of Trustees composed of equal representation from the Unions
and the AGC of Washington who are the signatory to the Trust Agreement of the aforesaid Trust
Fund. Each Trustee appointed by the Union shall be a member of the appointing Local and each
Trustee appointed by the Employers shall be a member of an affiliated firm of the AGC of
Washington or a regular paid employee of the AGC of Washington.
Option to divert up to twenty-five cents ($0.25) per hour from base wage schedule to pension
beginning January 1, 2025 is under consideration.
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ARTICLE 18 – TRAINING
18.1 TRAINING
Approval for attendance at training, the hours intended to be compensated and the reimbursement
for travel and expenses shall be established by the supervisor prior to the training, consistent with
the current policy.
18.2 TRAINING REIMBURSEMENT
Compensation associated with training or representation of the Employer on official business shall
be consistent with the current policy and the Fair Labor Standards Act (FLSA) and WAC 296-128-
500.
ARTICLE 19– LABOR / MANAGEMENT COMMITTEES
19.1 PURPOSE OF COMMITTEE
The Employer and the Union agree that a need exists for continuing cooperation between labor and
management, and to meet from time to time upon the request of either party concerning suggestions
and issues of a general nature affecting the Union and the Employer relations.
The above provision does not preclude and in fact encourages the parties to also meet informally
and expeditiously on an as needed basis on matters of mutual concern.
19.2 COMPOSITION OF COMMITTEE
The Labor Management Committee meetings will include a minimum of three (3) representatives of
the employer, at least one (1) representative from Human Resources and a minimum of three (3)
representatives appointed by the Union, unless otherwise mutually agreed upon. Said committee
shall attempt to meet for the purpose of discussing and facilitating the resolution of issues which
may arise between the parties other than those for which another procedure is provided by law or
other provisions of this Agreement.
19.3 COMPENSATION
All meeting time spent by members of the joint Labor-Management Committee will be considered
time worked if during duty hours and will be paid at the appropriate regular rate of pay.
19.4 LABOR/MANAGEMENT SCHEDULING COMMITTEE
The Bargaining Unit and Public Works Management or designee may meet to discuss complexities
of scheduling. The parties may meet monthly at a mutually agreed upon time and location and may
bring in anyone they wish to assist them. A member of Labor may meet with Employer’s scheduling
management and discuss the day-to-day necessities of staffing management between areas and
workgroups. This in no way infringes on management’s right to assign work and schedule
employees. (Article 5.1(G))
ARTICLE 20 – HEALTH & SAFETY
20.1 SAFE WORKPLACE
The Employer is responsible for maintaining a safe and healthy workplace. The Employer shall
comply with all federal, state, and local laws applicable to the safety and health of its employees.
Employees shall not be required to perform work if they have a reasonable basis for believing the
assignment would constitute a danger to their health and safety. The employee shall immediately
contact a supervisor who shall decide regarding safety. Upon the supervisor’s review and liability,
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the employee will perform the work but may refer the matter to the safety committee or risk
management.
20.2 HEALTH & SAFETY PLAN
The Employer shall develop and follow written policies and procedures to deal with on-the-job safety
and shall conduct ongoing site-specific safety and security plans in conformance with state and
federal laws.
Safety equipment; protective gear; appropriate supplies: The County may utilize a ‘quartermaster
system’ to supply employees with appropriate safety equipment, protective gear, and other
appropriate supplies on an as-needed basis. When at such time, as any or all such equipment
wears out, the County shall replace such items, free of charge to the employee, so long as it can be
shown that the items were no longer functional due to standard ‘wear and tear’ and not due to the
negligence or intentional misconduct by the employee to damage such equipment items.
Staffing and proper equipment required for job assignments will be made with consideration for
employee safety. Under potentially hazardous conditions, a minimum of two-person crews for
safety purposes will always be provided. Employees are expected to report, and encouraged to
refuse, job assignments that are unsafe until the issue is resolved.
20.3 VEHICLE SAFETY
No employee shall be required to drive a vehicle that does not meet the requirements of the State
Vehicle Safety Code regarding brakes, running gear and mechanical soundness. However, a
member shall not refuse a piece of equipment because of faulty clearance light or headlight during
daytime hours. No employee will be requested to drive a vehicle in violation of this clause.
ARTICLE 21 - GRIEVANCE PROCEDURE
21.1 GRIEVANCE DEFINED
The purpose of the grievance procedure is to promote harmony and efficiency between employees
and the County by providing timely settlement of grievances without fear of discrimination or reprisal.
Employees will be unimpeded and free from restraint, interference, coercion, discrimination or reprisal
in seeking adjudication of their grievance.
A grievance is an allegation by an employee, group of employees or the Union that there has been a
violation, misapplication or misinterpretation of this Agreement.
Failure by an employee and/or the Union to comply with any grievance time limitations shall constitute
withdrawal of the grievance. Failure of the County to comply with any grievance time limitations shall
permit the Union or the employee to advance the grievance to the next step in the grievance
procedure. Any grievance procedure time limit may be extended by mutual written agreement.
A grievance of interest to several employees may be filed as a "group grievance."
The processing and adjudication of grievances shall be conducted during working hours.
21.2 GRIEVANCE PROCEDURE
In the event of a grievance, the following procedure shall be used:
Step 1. A grievance must be presented within ten (10) calendar days of the incident giving
rise to the grievance or the date the grievant knew or reasonably could have known of the
incident to the employee’s immediate supervisor or manager if the grievance is not related to
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a salary issue. The supervisor or manager may schedule a meeting with the employee and
his/her Union representative or he/she may respond to the grievance when presented. In
either case, the supervisor shall respond to the grievance within seven (7) calendar days of
the employee raising the issue. If the grievance is not resolved informally, then a written
grievance may be filed at Step 2. However, if the incident is related to a salary issue, the
employee and/or the Union Steward shall submit a written grievance at Step 2 to the
Department Head within ten (10) calendar days of the incident giving rise to the grievance.
Step 2. The grievance shall be presented in writing on an official Union grievance form. This
shall include:
1. the specific details of the incident or issue giving rise to the grievance;
2. the Article(s) and Section(s) of the Agreement allegedly violated; and
3. the remedy sought.
The written grievance shall be submitted by the employee and/or the Union Steward/Union
Representative to the Department Head within ten (10) calendar days of the date of the
discussion in Step 1 above. A copy of the grievance will be filed concurrently with the Human
Resources Department. Within ten (10) calendar days after the receipt of the official written
grievance, the Department Head (or designee) shall schedule a meeting with the employee
and Shop Steward and/or Union Representative to hear and seek to resolve the grievance.
The Department Head shall provide a written response to the Employee and the Union
Steward/Union Representative within fourteen (14) calendar days of the meeting. A copy of
the grievance response shall be provided to the Human Resources Department. If the
grievance is not resolved at Step 2, the grievance may be advanced to Step 3.
Step 3. The written grievance shall be submitted to the Human Resources Director within ten
(10) calendar days of the date of the written response at Step 2. Within ten (10) calendar days
of receipt of the grievance, the Human Resources Director or designee shall schedule a
meeting with the Employee, Union Steward/Union Representative, and the Department Head
to hear and seek to resolve the grievance. The Human Resources Director shall provide a
written answer to the Employee, Union Steward/Union Representative, and Department Head
within fourteen (14) calendar days of the meeting. If the grievance is not resolved at Step 3,
the grievance may be advanced to Step 4.
Step 4. The Union may choose to submit the grievance to arbitration and in such case will
deliver written notification of its intent to arbitrate to the Employer within fourteen (14) calendar
days. The Union’s request for arbitration shall be in writing and may be filed with the Public
Employment Relations Commission (PERC), Federal Mediation and Conciliation Service
(FMCS), or a mutually agreed upon arbitrator or arbitration service within thirty (30) calendar
days of submitting its notice to the Employer of its intent to arbitrate. In addition, the Union
shall request the arbitration service supply a list of seven (7) qualified arbitrators. If a list of
seven arbitrators is requested, both parties will attempt to agree upon an arbitrator from this
list. If they cannot agree within fourteen (14) calendar days from the receipt of the list, a flip of
the coin will determine which party strikes the first name from the list. This striking of names
will alternate between the parties until one name remains. This person shall be the arbitrator.
The referral to arbitration shall contain the following:
1. question or questions at issue;
2. statement of facts and position of each respective party; and
3. copy of the grievance and related correspondence.
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GRIEVANCE ARBITRATION: A hearing shall be scheduled at a date, time and location mutually
convenient for all parties. In connection with any arbitration proceeding held pursuant to this Article,
it is understood as follows:
a. The arbitrator shall have no power to render a decision that will add to, subtract from or
alter, change, or modify the terms of this Agreement, and his/her power shall be limited to
interpretation or application of the terms of this Agreement, and all other matters shall be
excluded from arbitration.
b. The decision of the arbitrator shall be final, conclusive and binding upon the Employer, the
Union and the employees involved, provided the decision does not involve action by the
Employer which is beyond its jurisdiction.
c. Each party may call such witnesses as may be necessary in the order in which their
testimony is to be heard. Such testimony shall be sworn and shall be limited to the matters
set forth in the written statement of the grievance and shall be subject to cross examination.
The arguments of the parties may be supported by oral comments and rebuttal. Either or
both parties may submit post hearing briefs within a time mutually agreed upon. Such
arguments of the parties, whether oral or written, shall be confined to and directed at the
matters set forth in the written statement of the grievance.
d. Either party may request that a stenographic record of the hearing be made. The party
requesting such record shall bear the cost thereof; provided, however, if the other party
requests a copy, such cost shall be shared equally.
e. The cost of the arbitrator shall be borne equally by the Employer and the Union, and each
party shall bear the cost of presenting its own case.
21.3 UNION/EMPLOYER GRIEVANCE
Either the Union or the Employer may initiate a grievance at Step 2 if the grievance is submitted in
writing within ten (10) business days from the date the Employer/employees became aware or
reasonably should have known that the grievance existed. The Employer may not grieve the acts
of individual employees, but rather, only orchestrated acts or actions of authorized representatives
believed to conflict with this Agreement. An Employer grievance will not be subject to Arbitration
and may only go to mediation upon mutual agreement.
The Union may initiate a Grievance at Step 2 anytime that it involves a group of employees involving
different supervisors or from different Departments. Such grievances may be referred to mediation
services by mutual agreement prior to Arbitration.
21.4 SCHEDULE OF MEETINGS
Upon request, and without unnecessary delay, a steward’s immediate supervisor or designee shall
allow the steward during normal work hours without loss of pay, reasonable time to:
a. Investigate any grievance or dispute so that same can be properly presented in
accordance with the grievance procedure.
b. Attend meetings with the Director or other Employer representatives when such
meetings are necessary to adjust grievances or disputes. Meetings with designated
personnel will be by appointment and held without delay when possible.
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c. Confer with a staff representative of the Union and/or employees on Employer premises,
at such time and places as may be authorized by the Director or designee in advance of
the intended meetings.
For the purposes of this Article and Article 4.3, obtaining coverage to ensure minimum staffing levels
shall not be considered an unnecessary delay. The Employer shall not be obligated to provide
coverage immediately if the use of overtime is the only means of providing that coverage.
ARTICLE 22 - GENERAL PROVISIONS
22.1 SAVINGS CLAUSE
It is understood that the parties hereto are governed by the provisions of applicable Federal and State
Law, which provisions shall prevail over this Agreement. Where there may be conflict between County
ordinances or resolutions and this Agreement, the Articles of the Agreement shall prevail.
Should any part thereof or any provision herein be rendered or declared invalid by reason of any
existing or any subsequently enacted legislation, or by a decree of a Court of competent jurisdiction,
such invalidation of such part or portion of this Agreement shall not invalidate the remaining portions
hereof and they shall remain in full force and effect. In such event the Council and the County shall
meet within thirty (30) days for re-negotiation of such invalid provisions for the purpose of adequate
and lawful replacement thereof and to preserve the intent of the entire Agreement as negotiated by
the Parties.
ARTICLE 23 – ENTIRE AGREEMENT
23.1 DURATION CLAUSE
This Agreement shall be in full force and effect January 1, 2026, retroactively from date of ratification
by the parties through December 31, 20252028.
Either party may request negotiations of a successor agreement at least sixty (60) days before the
annual expiration date.
This Agreement may be modified during its term by mutual agreement of both parties concerned.
Such mutual agreement shall be reduced in writing and shall be incorporated as a part of this
Agreement.
23.2 ENTIRE AGREEMENT
The Agreement expressed herein in writing constitutes the entire agreement between the parties and
no oral statement shall add to or supersede any of its provisions. The Employer agrees not to enter
into any Agreement or contract with any covered employee(s), either individually or collectively, which
is inconsistent with the terms of this Agreement.
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SIGNATURES
IN WITNESS WHEREOF, the Parties hereto have executed this Agreement
this _________ day of __________________, 2022
THE UNION COUNCIL: BOARD OF COUNTY COMMISSIONERS:
__________________________________ ____________________________________
Brian Blaisdell; Secretary-Treasurer Randy Neatherlin; Commissioner
TEAMSTERS Local No. 252 District # 1
__________________________________ ____________________________________
Dane Bonnell; Business Agent Pat Tarzwell; Commissioner
TEAMSTERS Local No. 252 District # 2
__________________________________ ____________________________________
Ryan Roach; Business Representative Sharon Trask; Commissioner
IUOE Local 302 District # 3
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APPENDIX A –WAGES
Effective January 1,2026, the salary schedule in effect immediately prior to the General Wage
Increase (GWI) shall be adjusted by applying a 2.5% (two and one-half percent) GWI
percentage to each step of the schedule. The resulting salary schedule shall reflect the
compounding effect of negotiated increases and shall be the operative salary schedule as
reflected by the County’s HRIS Payroll System for all purposes under this Agreement.
In addition to the GWI, the Mechanic Classification shall receive a 1.5% (one and one-half
percent Market Adjustment Rate (MAR).
Effective January 1,2027, the salary schedule in effect immediately prior to the General Wage
Increase (GWI) shall be adjusted by applying a 2% (two percent) GWI percentage to each step
of the schedule. The resulting salary schedule shall reflect the compounding effect of
negotiated increases and shall be the operative salary schedule as reflected by the County’s
HRIS Payroll System for all purposes under this Agreement.
Effective January 1,2028, the salary schedule in effect immediately prior to the General Wage
Increase (GWI) shall be adjusted by applying a 1.5% (one and one-half percent) GWI
percentage to each step of the schedule. The resulting salary schedule shall reflect the
compounding effect of negotiated increases and shall be the operative salary schedule as
reflected by the County’s HRIS Payroll System for all purposes under this Agreement.
Effective June 1, 2022 - 1.75% General ATB Increase.
Effective September 1, 2022 all eligible employees will receive an annual step increase based on their last step date.
Advancement from step to step is annual and on the employee’s anniversary step date.
Note: Figures are rounded and will vary slightly in MUNIS as Munis calculates out four (4) decimal places.
2022 Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Step 8
Operating Engineers
Equipment Operator $ 27.69 $ 28.25 $ 28.81 $ 29.53 $ 30.27 $ 31.03 $ 31.80 $ 32.60
Sign Shop Foreman $ 29.33 $ 29.91 $ 30.51 $ 31.12 $ 31.75 $ 32.54 $ 33.35 $ 34.19
Sign Shop Specialist $ 26.62 $ 27.15 $ 27.69 $ 28.25 $ 28.81 $ 29.53 $ 30.27 $ 31.03
Teamsters
Truck Driver $ 26.78 $ 27.32 $ 27.87 $ 28.56 $ 29.28 $ 30.01 $ 30.76 $ 31.53
Parts/Inventory $ 24.76 $ 25.26 $ 25.76 $ 26.28 $ 26.81 $ 27.48 $ 28.16 $ 28.87
Utility/Maintenance $ 25.74 $ 26.26 $ 26.78 $ 27.32 $ 27.87 $ 28.56 $ 29.28 $ 30.01
Central Stores Specialist $ 26.46 $ 26.99 $ 27.53 $ 28.08 $ 28.64 $ 29.36 $ 30.09 $ 30.84
Mechanic $ 29.69 $ 30.29 $ 30.89 $ 31.66 $ 32.45 $ 33.27 $ 34.10 $ 34.95
Formatted: Font: 11 pt, Italic, Not Small caps, Not Expanded
by / Condensed by
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Radio/Up-Fit Technician $ 29.90 $ 30.49 $ 31.10 $ 31.73 $ 32.36 $ 33.17 $ 34.00 $ 34.85
Traffic Foreman $ 28.65 $ 29.22 $ 29.80 $ 30.40 $ 31.01 $ 31.78 $ 32.58 $ 33.39
Sign Technician $ 25.94 $ 26.46 $ 26.98 $ 27.52 $ 28.07 $ 28.78 $ 29.50 $ 30.23
Seasonal Help $ 17.64
Effective January 1, 2023 - 2.00% General ATB Increase
Advancement from step to step is annual and on the employee’s anniversary step date.
Note: Figures are rounded and will vary slightly in MUNIS as Munis calculates out four (4) decimal places.
2023 Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Step 8
Operating Engineers
Equipment Operator $ 28.25 $ 28.81 $ 29.39 $ 30.12 $ 30.88 $ 31.65 $ 32.44 $ 33.25
Sign Shop Foreman $ 29.91 $ 30.51 $ 31.12 $ 31.75 $ 32.38 $ 33.19 $ 34.02 $ 34.87
Sign Shop Specialist $ 27.15 $ 27.69 $ 28.25 $ 28.81 $ 29.39 $ 30.12 $ 30.88 $ 31.65
Teamsters
Truck Driver $ 27.32 $ 27.87 $ 28.42 $ 29.13 $ 29.86 $ 30.61 $ 31.37 $ 32.16
Parts/Inventory $ 25.26 $ 25.76 $ 26.28 $ 26.81 $ 27.34 $ 28.03 $ 28.73 $ 29.44
Utility/Maintenance $ 26.26 $ 26.78 $ 27.32 $ 27.87 $ 28.42 $ 29.13 $ 29.86 $ 30.61
Central Stores Specialist $ 26.99 $ 27.53 $ 28.08 $ 28.64 $ 29.21 $ 29.94 $ 30.69 $ 31.46
Mechanic $ 30.29 $ 30.89 $ 31.51 $ 32.30 $ 33.10 $ 33.93 $ 34.78 $ 35.65
Radio/Up-Fit Technician $ 30.49 $ 31.10 $ 31.73 $ 32.36 $ 33.01 $ 33.83 $ 34.68 $ 35.55
Traffic Foreman $ 29.22 $ 29.80 $ 30.40 $ 31.01 $ 31.63 $ 32.42 $ 33.23 $ 34.06
Sign Technician $ 26.46 $ 26.98 $ 27.52 $ 28.07 $ 28.64 $ 29.35 $ 30.09 $ 30.84
Seasonal Help $ 18.00
APPENDIX I –WAGES
Effective January 1, 2024 – 1.75% General ATB Increase
Advancement from step to step is annual and on the employee’s anniversary step date.
Note: Figures are rounded and will vary slightly in MUNIS as Munis calculates out four (4) decimal places.
2024 Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Step 8
Operating Engineers
Equipment Operator $ 28.74 $ 29.32 $ 29.90 $ 30.65 $ 31.42 $ 32.20 $ 33.01 $ 33.83
Sign Shop Foreman $ 30.44 $ 31.05 $ 31.67 $ 32.30 $ 32.95 $ 33.77 $ 34.62 $ 35.48
Sign Shop Specialist $ 27.63 $ 28.18 $ 28.74 $ 29.32 $ 29.90 $ 30.65 $ 31.42 $ 32.20
Teamsters
Truck Driver $ 27.80 $ 28.35 $ 28.92 $ 29.64 $ 30.38 $ 31.14 $ 31.92 $ 32.72
Parts/Inventory $ 25.70 $ 26.22 $ 26.74 $ 27.27 $ 27.82 $ 28.52 $ 29.23 $ 29.96
Utility/Maintenance $ 26.72 $ 27.25 $ 27.80 $ 28.35 $ 28.92 $ 29.64 $ 30.38 $ 31.14
Central Stores Specialist $ 27.46 $ 28.01 $ 28.57 $ 29.14 $ 29.73 $ 30.47 $ 31.23 $ 32.01
Mechanic $ 30.82 $ 31.43 $ 32.06 $ 32.86 $ 33.68 $ 34.53 $ 35.29 $ 36.27
Radio/Up-Fit Technician $ 31.03 $ 31.65 $ 32.28 $ 32.93 $ 33.59 $ 34.43 $ 35.29 $ 36.17
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Traffic Foreman $ 29.73 $ 30.32 $ 30.93 $ 31.55 $ 32.18 $ 32.98 $ 33.81 $ 34.65
Sign Technician $ 26.92 $ 27.46 $ 28.01 $ 28.57 $ 29.14 $ 29.87 $ 30.61 $ 31.38
Seasonal Help $ 18.31
Effective January 1, 2025 - 1.75% General ATB Increase
Advancement from step to step is annual and on the employee’s anniversary step date.
Note: Figures are rounded and will vary slightly in MUNIS as Munis calculates out four (4) decimal places.
2025 Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Step 8
Operating Engineers
Equipment Operator $ 29.25 $ 29.83 $ 30.43 $ 31.19 $ 31.97 $ 32.77 $ 33.59 $ 34.43
Sign Shop Foreman $ 30.97 $ 31.59 $ 32.22 $ 32.87 $ 33.52 $ 34.36 $ 35.22 $ 36.10
Sign Shop Specialist $ 28.11 $ 28.67 $ 29.25 $ 29.83 $ 30.43 $ 31.19 $ 31.97 $ 32.77
Teamsters
Truck Driver $ 28.28 $ 28.85 $ 29.43 $ 30.16 $ 30.92 $ 31.59 $ 32.48 $ 33.29
Parts/Inventory $ 26.15 $ 26.67 $ 27.21 $ 27.75 $ 28.31 $ 29.01 $ 29.74 $ 30.48
Utility/Maintenance $ 27.19 $ 27.73 $ 28.28 $ 28.85 $ 29.43 $ 30.16 $ 30.92 $ 31.69
Central Stores Specialist $ 27.94 $ 28.50 $ 29.07 $ 29.65 $ 30.25 $ 31.00 $ 31.78 $ 32.57
Mechanic $ 31.35 $ 31.98 $ 32.62 $ 33.44 $ 34.27 $ 35.13 $ 36.01 $ 36.91
Radio/Up-Fit Technician $ 31.57 $ 32.20 $ 32.85 $ 33.50 $ 34.17 $ 35.03 $ 35.90 $ 36.80
Traffic Foreman $ 30.25 $ 30.85 $ 31.47 $ 32.10 $ 32.74 $ 33.56 $ 34.40 $ 35.26
Sign Technician $ 27.39 $ 27.94 $ 28.50 $ 29.07 $ 29.65 $ 30.39 $ 31.15 $ 31.93
Seasonal Help $ 18.59
*Per Article 17 Health and Welfare 17.2 Wage table is pending vote of $.025 diversion of base
wage to Teamster Pension Trust Fund
APPENDIX II B –SHOP ASSISTANT
It is understood by the parties signatory to this Labor Agreement between Mason County and
Engineers Local 302 and Teamsters No. 252, that effective immediately the following shall
apply:
A non-bargaining unit position may be created at the Mason County Central Shop as follows:
SHOP ASSISTANT
Duties:
1) Washing vehicles
2) Vehicle detailing (waxing, vacuuming, etc.)
3) Gassing vehicles
4) Running parts
5) Inspecting vehicle fluids, and tires (downtown)
6) Checking vehicle mileages for servicing
7) Transporting vehicles to the shop (from downtown) for servicing
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APPENDIX III C – WORK ASSIGNMENTS
General Policy
Daily work assignments shall be made by the managers and supervisors, and given to
workers having the skills and abilities to perform the work efficiently. Seniority will be the
primary consideration for truck and equipment daily work assignments. All assignments,
including training assignments, will be made in good faith and not in an arbitrary or capricious
manner. Training needs will be determined by the County as provided in Appendix VIII.
Outlying Shops
The following criteria pertain to Belfair Shop and any other satellite shops that may be
opened away from the Central Shop facility:
1. Seniority shall be taken into consideration when assigning employees
permanently to the outlying shops. If no senior employee wants the
position, the least senior employee with the necessary skills and ability
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will be transferred.
2.1. Employees shall not be temporarily assigned to an outlying shop to
perform manual labor when the shop they are permanently assigned to
has truck or equipment work available for which they are qualified,
unless mutually agreed to by the employee and supervisor.
3.1. Employees temporarily assigned to another shop shall report to
work at their normally assigned shop and travel to the other shop via a
County vehicle, unless mutually agreed to by the employee and
supervisor.
APPENDIX IV D – DAILY WORK ASSIGNMENT PROTOCOL
• Whenever possible, daily work assignment sheets will be posted prior to the start of each
shift.
• Joint crew meeting at the beginning of each shift to explain any deviation from the normal
work assignment, such as:
a. Job continuity
b.a. Training opportunity
c.a. Specialty requirement
d.a. Unforeseen requirement
• The joint crew meeting is to be short and informative. Except for safety issues, any
questions/complaints will be directed through the appropriate Shop Steward for resolution
with management.
• This protocol may be adjusted by mutual agreement between management and the Unions.
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APPENDIX V E – TRAINING PROGRAM PROTOCOL
The intent of the training program is to train Mason County public works road operations and
maintenance employees in the safe, efficient, legal operation and required preventative
maintenance of all County owned or rented equipment and trucks.
Level I (Initial training)
All employees will learn the basic safe operation and necessary pre-trip or equivalent checks to
start, load, secure, and move for legal transportation all Mason County equipment. This would
include sanders and snow plows. The County will maintain records showing the amount of time and
check-off for each employee for each type of equipment an employee has received this initial
training on. ER&R will specify the necessary pre-trip or equivalent checks for all equipment/trucks.
This training would be completed not later than the end of the employee’s 8th month of employment.
1. Single and Tandem axle trucks. 8. Graders
2. Load/unload and connect patch box, sanders, and plows. 9. Gradalls
3. Brooms 10. Patch Box
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4. Bruch cutters 11. Track Loader
5. All rollers 12. Wheel Loaders
6. Chip spreader 13. Force Feed Loader
7. Backhoes 14. Bucket Truck
(Any new equipment purchased by the County in the future to be added to this list.)
Level II (Intermediate training)
1. Employees desiring training on equipment or trucks within their respective craft will be
allowed to sign up to receive training they want or the County deems they need, given
operational needs and demands are meet. Employees will be chosen from the list in order
of seniority within their respective craft.
2. Trainees will operate said equipment/trucks under the direction of the trainer, contingent
upon safety and experience requirements of the particular job. The designated trainer shall
be determined by the County.
3. Management will schedule training days to coincide with the operational needs and time
constraints per job.
4.1. When an employee is deemed competent, as agreed upon by the trainer and
management, the employee’s name will be placed on a check-off list showing that they have
been deemed competent to operate said equipment/truck within their respective craft without
the presence of a trainer.
ti
•
�=w eel
•
ASSISTED BY A FRIEND, Byron Smith, center, the skipper of The Red County
:Noon, tore* to make the vessel waterer inf before Ilex tide camesnje It
lost ire moorings on Mond.and was benched on Houtinrreley forming
Adrift fishing vessel funding
Survey provides insight
into locThe al health issues
irenJeppnl. I 10f 1 1 I
rl,:iII yul l I
ernia .n.
iceAli s.Ll Iarra('" arc. A., lock Y ,1-r
Auld old ell
Gel 1 I f 1 1 Ili i
,,,
on. „ _ 1
▪ ewr Ind
Iomrtsr 1„ r dtt'r
Q l* mats , I' ' ,.Iri..
▪ Aol
10 ihl f'•I r'l ..Irnl
le ii I.. IA
Islwpal ywt{ma�d
by aV.OI ,IjnupC 1
1. I„rn l•1•
Shelton.
/vlason
county
�urnal
Thurcday Aupuct Si.MA
sourceIlNn year. Mani., ti
loses diesel in inlet
The Mu.,,n,
A Gibing boat lost its mzring she add. '11 stays the.. We All. dn. to a mwrnge try the me fuf de foe n lo. yyb"Iryou
dten-
i'..c paving of small sections of
:Q.ny on Wallace Kneeland
P,Imard, Shelton Springs and
l-,-ydak roads it doled tobegin
? n m. tam).nw. Friday, Au•
Km. Id
a result of the road work,
a riff he detou
rs mCle•
oas. bi din
u'aBa dome the grinding
6
' La prnnL aferations that are
`;`Teel g 1aat most of the day,
?.:Nog to a press release
bptlle City of Shelton. Wallace Kneeland
Mgt Spring. Road will bo Shelton Springs Road and EMI.
'a(Wafleee Kneeland dale Road south of Oakland Boy
' north of North
of HOigh School nior High School
gas and
1 Tfr_10 acompany
dal Ile said no
ch
Oihlcnoay mornlnC. drifted from ye try to proven any ad par Ra.Nwn wF n'tho,,,. a fuse.
l' klani. dock on Oakland Bay al dscrel from spilling.' 77e+tuunls'f.,, ne.l,:ci.
d wee toadied on Hemmcr+loy ANog on pa to that throe I�eillo•.rard raid lhnt happened tit .ngeged in d„al map.r� [� �1
Rotaguel few Aurdred Yerda was rmr N<I e4urd the -+.syl, � l g.po o klnnd.Y. Le rompnn All„n, sentences after attack
Rota tiuutl,�ida School state end federal maalt Irok Smith had hnpea o(.M ring M, c Oro plea r. h+ a I.. m_
SuaMrd on the beech us the steps b proven! any further dam•ship and used hsmmM and nail pdala b it. roe.'
Ws rollsd out. The Red Moon and to the environment TM in ,ia dhoti b make n water. ,'rIMN
ts owners .pent the reef of the Coma Ouerd moires!. with No Now it ba, fo,!. 1 to
day' under the iehfut oyes of !tonal Response Carporallon to I!rrof. Ron Ilolmlm of the Depart- Community p,,,,, ' , to
tc 0.5. Coast Guard and the lean up the mess Mohr then. .Alt of Ecology'. spill response a,.ownrrw.
cei
Washington State Department of pery of Chief Potty Officer team was among Loge en bend County r'omr. ,
F I clean
eyiCl hl ltA w Yet mil MundaY evening as high tide son Jay. Roam
at
uE�gy spokesperson Sandy booms were placed nro use the
!board maid the vessel leaked 'to and pada were employed to
about 22 gallon. oldies. fuel soak up Iho fuel
'We're always concerned any Byron Smith f klatle t said
1 dieter Ines the Auer- he re rho..., ofs ...rl which
[Imo
becemt• Kitt It gett Ir, fin decal..) a'. de, accented
tester or Oho mud n persists, olt.lwre tsa tor' that ..a, del
died onto the bawth and Into the
ho,Vter consultingthe contractor,
the offmrmis declared It to bo
beyond hope •11'. a total le. I
.n t•ln ,rehire; &silk sold. •Ill
the Ms oky.'fhare lay luck!
Couple fails in appeal
to retain 40 vehicles
Ity ' REBECCA WELLS
Milo,. County Superior Court
Judea Jen.. Sawyer o Monday
dismiescd to appeal by Martin
sad Ramie Z.,ruet. in a long-.m
nine roar about whether 10 are
on their Spencer Lake property
constitute hobby or a public
nuAi i.omr in the civil cow wu a
line • February by Neeon
Coe D fruar,np Examiner Kris-
ten Amt.vinilOOfcompliancewith o found the -
o l regulations In April they Bled
An appeal or'hal rulng ...pen-
al
court 'e• their right 10 keep
their veholr...n their Scmweree1
MOiralo it ctertud ,n April
21pr0 alter neighbor. began wm•
;Joining
.ice nto of Healt Masan C SerryDo-
vices
.ic.ut the lam number of vehi•
got
Je 1 parkedCounty
r on !heir poperty.
tuuntyred&,nforeemenl craft
yreeennled about 10 vehicle. in
hone, stages of ap.rability, air
repair or eaerabon on Iwo oldie
Maple's three parcels. The area in
quul.an con,mp0ases 2A /Iowa
whit I. zoned rural residential.
withton futuresubdivision.
of live -acre lets
In addition to four sanitary
coda alo.f violations, county of.
tidal. else found one aelld-woo
viol.lion and fire ° atre.l park-
' violation. et the 7aruetes
hen.. Since these citations .re
issued, • . ' . of encounters be.
(wean thee&asurlas and county
oalemla ultimately led to a hear -
mg berm. Olbrerhl., who mishit.
quontly found them set of tont-
plianoe.
AN ORDER require Mr. Zit.
auto to remove ell I,d-nu,te
violations from the land, induct.
log specific hulk ,eh,de,, and b
properly None corms hulk vehi.
el. and to abate ell of the dole.
lions on their promNY and Pro-
vide receipts for the legal dispo-
sal. If he .rid is wife do not comp-
ly with this order they lama po-
tential fins of up to 310,wo
The U.N. Alta a busine,s
license related to the operation of
worm farm end hate made time
of fruit Iteeo end berry bush.
growing on lair property. lluw•
ever, the county hos found Ohio
does not exempt them from regu-
lations in the muntyh gentile end
health .des.
Their appeal before the superi-
or took place Monday, Au.
gull B. Deputy Pro..sulor Mike
Ciift represented the county in
the case and explained how the
Zenists* die not properly serve
their notice of appeal to the coon•
ly or the enunty nud,lnr'. office.
Ile said the Z.,uetna did not
property Ale a i.ld-u.e petition
to the county, tither.
Sir. %ludo told the court he
had submitted the paperwork by
m.itOuoty after atoll at he
.lmuld serve the pope..
•Y0(11t NOTICE of oppu.l is
woefully dofitient,'Snwyer .id.
The judge said the procedural
an
dearly spelled ellnea for louteduri g appeal
he RI.
ins probe.. Ito .aid the volition
as too for off the requirement,'
to men be considered and di..
.cd the can, Awarding the
frrunty the alntolory ollorncy'a
o dg200
Paving in North Shelton will
cause detours for motorists
Wallace Kneeland Boulevard and dug trenches and patched them
Brotkdnie Reed will he limited to then. but now will permenenllY
tingle -lane traffic at times as one ' seal thole trencher by grinding
lane al a time fe ground and the road user them some 100 feet
redin each direction and installing
pa
tgn and 0a0,0traffic an tree. overlay on sections of
oomaand help a move
over-
aroundut delays and
an expected ang the s
lay becauThe se the patchila ng Cascade
to crack sites,patching
In
2003 mil
crews wade on Furor& _ did m beg
Cascade Natural that grassede work
break
also the emotes way so D01 mitt
Boa tnrlalled a Lae Boa lera rd, gating the breaking of the pave•
moot on the roads and 11 Is pay
mg for the work dono on Friday,
sold Shelton Public Werke Dime.
tor Dolet.
formation
pr"n,r ng.eaaunty,
th is given. two life
m Irv, by III:NA'fA Iu11.LINS
11 , n An, r monlA.. of qm •tins. .
diet rwn,.lnu,'nN Idleness din. Ir,�,
1'rae.r.loot Jehmon
-}..r a.nlen,,,l,l Mnndr', In Iw• I,li I,1II.tt \1'111'.kl
..-fit✓ Orn.%fin her cogoiriinu, o I,.�
T 0sdoYn n r to tau -Mod m„mtl',m1 ..I I
She .ode t ralri ilia I.
(e SUM WhittI 1 It..N 1 l'.1 rolled „1
a y re el ton Joe., by Cord J
this
1 y fTel...trm et w th yen., .uh
eta W,vu.0 , cr 'tone ales t• Jag,•..'f o n
now chalking' Sheldon gem cony concern.
-Par hl lulgay bend th. di ,I
and great •rre atl w..y -methodic' 1 ,1.11.I,
able toI 1 1• !tote bused I
ocalsolutions, _ woe I nr0'
d
aedln Afrete a N. corneae. .
m▪ . lb build o riser. B
r.•
' I
m- Il tforlhr p
All ali.n, lute.'
ins more About Mt,.
iodation mine. I
motional proemial, .,
on Wednesday, gag'hourh h,. '"I'.) •
Colonial douse, 215
S/rvet Shelton. .nits! Mr�.lobe,,m i..III) -. „a.•
At ihot time, Dr..1
. of the Warhinge,..
*crony Department
ty ns end floral Social'
e overview allow
mmmunily feandalo
comunity realise r
temfuture
Nancy Hales, th.
the Community 0..,,
Southwest Wechin -
Linquist, o commits,
I,inkum County; an,l
lroch, executivedrr,
Wahkiskum f:esimm.
Ion, will also W.I.
about how ouch boar,
aidel small muleln,
lopportease unity' oin k
ant <-,
o,bhli.hmenl
u unity Found.-
s to build on
peel and per ' (,
necessaryloi, 11
the Cant i. ,..
On th
Meths........„;
Clos1D,de.
Community
Cro.nwora,
Enlerlolnm
Health Jou
Journal or '
Obituaries.,
Opinions,
Sports..,.,
Weather.
We.
ll
SIIII�I 1't .��!;IIIIIIL
side
2u
4!
I llf: .Imn1.l-
25
pi, If
IA Four -legged shepherd can breathe easier
f
Firefighters Vince no oxygen mink on County last w,eh by Kipp Campbell of
-JA Chamruck, n Germtln ahepherd•chow Conine Hu•i, Training and Koren
uC t (-
apnea on, d of V The
for Cannermasks t I minks alliedwill
•In how p ,Ip
x ahON
Mitt, g
-'g dogs and cols work. From left are Kur, help firefighlcn resuscitate pets suf.
en Cunnord mod Kipp Campbell, local frying from emnke Inhalation. The
dog trainers, and Darren Ironer and problem is lilt rising musks designed
Rob Williams of lire Dbilriet S. Five for huln'.'nv, is that Finland,' snouts
sets of /bests masks were donated to ore often ion long or cvlalo for n good
various fire depurlmenls In Mason fit and r, ,tilts in a Inns of oxygen.
, 2/2/26, '1:54 PM
Inbox - Trina Gustafson - Outlook
w
7
the water of Lem _
Couplefails in appeal i'rea,
to retain 40 vehicles
By REBECCA WELLS
Mason County Superior Court
Judge James Sawyer on Monday
Idismissed an appeal by Martin
ti ; and Renae Zazueta in a long -run-
' ning case about whether 40 cars
on their Spencer Lake property
constitute a hobby or a public
1 nuisance.
At issue in the civil case was a
ruling in February by Mason
County Hearing Examiner Kris-
ten Olbrechts, who found the Za-
•
zuetas out of compliance with lo-
cal regulations. In April they filed
an appeal of that ruling in superi-
or court over their right to keep
their vehicles on their Snowcrest
Lane property.
Their case started in April
2000 after neighbors began com-
plaining to the Mason County De-
partment of Health Services
about the large number of vehi-
cles parked on their property.
County code -enforcement staff-
ers counted about 40 vehicles in
various stages of operability, dis-
repair or restoration on two of the
couple's three parcels. The area in
question encompasses 2.4 acres
I
which is zoned rural residential,
with future subdivisions limited
to a minimum of' five -acre lots.
In addition to four sanitary
code storage violations, county of-
ficials also found one solid -waste
violation and five off-street park-
ing violations at the Zazuetas'
home. Since these citations were
issued, a series of encounters be-
tween the Zazuetas and county
officials ultimately led to a hear-
ing before Olbrechts, who subse-
quently found them out of com-
pliance.
me*
aim
mei
ever, the county has found this ing
does riot exempt them from regu- fog
lations in the county's zoning and
AN ORDER requires Mr. Za-
zueta to remove all solid -waste
violations from the land, includ-.
ing specific hulk vehicles, and to
properly store excess hulk vehi-
cles and to abate all of the viola-
tions on their property and pro-
vide receipts for the legal dispo-
sal. If he and is wife do not comp-
ly with this order they face a po-
tential fine of up to $10,000.
The Zazuetas filed a business
license related to the operation of
a worm farm and have made note
of fruit trees and berry bushes
growing on their property. IIow-
ma
health codes. on
Their appeal before the superi- Ca
or court took place Monday, Au- Stl
gust 8. Deputy Prosecutor Mike
Clift represented the county in
the case and explained how the
Zazuetas did not properly serve
their notice of appeal to the coun-
ty or the county auditor's office.
He said the Zazuetas did not
property file a land -use petition
to the county, either.
Mr. Zazueta told the court he
had submitted the paperwork by
mail after asking staff at the
county prosecutor's office how he
should serve the papers.
"YOUR NOTICE of appeal is
woefully deficient," Sawyer said.
The judge said the procedural
guidelines for filing an appeal are
clearly spelled out during the fil-
ing process. He said the petition
was too far off the requirements
to even be considered and dis-
missed the case, awarding the
county the statutory attorney's
fee of $200.
Paving in North Shelton will
cause detours for motorists
The paving of small sections of
roadway on Wallace Kneeland
Boulevard, Shelton Springs and
is clnfnri fn hnvin
Wallace Kneeland Boulevard and
Brockdale Road will be limited to
single -lane traffic at times as one
lnnn at a time is around and
es
ve
ty
al
cc
cc
tl
ti
1
1
dug trenches and patched them
then, but now will permanent13
seal those trenches by grinding
rood nvar thorn sn1110 1 f1(1 foe
https://outlook.live.com/mail/0/i n box/id/AQQkADAwATNiZmYAZCOwN W RILTkzMjUtM DACLTAwCgAQAFl7wbcwg U%2FOrIJ I16u L9kk%3D/sxs/AAkALg... 1/1
Commissioners' Meeting
02/03/2026
Snowcrest Lane Community Public Comment
OPENING
We are Kevin and Trina Gustafson. We live on Snowcrest Lane, near Phillips Lake, across
the road from an illegal junk yard of over 70 hulk, solid waste vehicles, dirty mattresses,
trash and filthy vermin.
This problem in our neighborhood has been going on for 26 years with NO positive
change what -so -ever. Here is a copy of a 2005 Shelton Journal to prove it.
We need your help.
PROBLEM
The problem is we have a homeowner who has received countless citations, lost many
court hearings, found guilty, and ordered to pay thousands of dollars in fines for not
complying with our county laws. None of which, has been paid.
When we complain about this problem, he retaliates against us to intimidate us.
It's a public nuisance, and IT'S ILLEGAL!
There's also a phycological effect with the constant eye sore that can not only be seen
from the road but also from the windows of our own homes.
Our neighborhood is very frustrated for the length of time this has been going on, and
for all of the unresolved complaints over the years!
And, our property values suffer NEGATIVELY because of it.
In all these years there has been NO improvement and NO change on the ground at all.
FURTHER PROBLEM
The further problem is that this has been falling through the cracks for many reasons:
Changing leadership over the years is one of them.
However, the biggest problem is there are NO REAL CONSEQUENCES to the offenders!
There are no financial consequences because court ordered fines that go unpaid drop
off the system after 10 years, and no one puts a lien against their house.
There's no forced abatement.
And, the ordinances are not strong enough to put him in jail after 26 years of misery,
and that's where he needs to be!!
WE suffer the consequences of his actions, NOT him.
CHANGE
There needs to be a change!
We've been watching the commission briefings lately, and Randy is right. If you
do nothing, nothing changes.
Now, I'm not saying Ian and his team are not doing anything at all, especially with his
limited staffing problems, but what I am saying is that whatever they are doing is NOT
EFFECTIVE!
SOLUTIONS
We need the commission to work as a team and hold the Health Dept accountable until
we see results on the ground. Solid waste vehicles don't leave that property. They only
come in...by tow truck.
We need the commission to sharpen our county ordinances and stand behind the
Health Dept and the compliance team while they go after these problems.
And we need the commission to check on their progress regularly.
We need the commission to support and PROPERLY FUND the Health Dept and remove
THEIR roadblocks along the way.
We need our commissioners to really prioritize clean up in our county because it's only
getting worse!
And, there needs to be consequences for not paying court ordered fines, and those fines
need to be big enough to cover county costs.
CONCLUSION
So, in conclusion, we have nothing personal against our neighbor.
We just want our community cleaned up and the owners held responsible for breaking
the law.
What's happening in our neighborhood is NOT what's best for the rest of us. It's what's
best for the offenders!
We need your cooperation to work together and take on this case, along with a couple
others, and GO AFTER THEM!!
See it through! Cite every single car! Make an effort! And hold people ACCOUNTABLE!!
If you're not part of the solution then you're part of the problem.
We have the right to live in a safe and clean environment, and so does everyone else in
Mason County.
Thank you, Snowcrest Lane Community
ATTENDANCE ROSTER
LOCATION
MEETING
Commission Chambers
February 3, 2026
Regular Meeting
CITY, STATE
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