HomeMy WebLinkAbout2026/02/02 - Briefing PacketMASON COUNTY COMMISSIONER BRIEFING INFORMATION
FOR THE WEEK OF
February 2, 2026
In the spirit of public information and inclusion, the attached is a draft of information for
Commissioner consideration and discussion at the above briefing.
This information is subject to change, additions and/or deletion, and is not all inclusive of
what will be presented to the Commissioners.
Please see draft briefing agenda for schedule.
Commission meetings are live streamed at http://www.masonwebtv.com/ and public comment is accepted
via email msmith@masoncountywa.gov; mail to Commissioners Office, 411 N 5th Street, Shelton, WA
98584; or phone at (360) 427-9670 ext. 419. If you need to listen to the Commission meeting via
telephone, please provide your telephone number to the Commissioners’ office no later than 4 :00 p.m. the
Friday before the meeting. If special accommodations are needed, contact the Commissioners' office at
Shelton (360) 427-9670 ext. 419
Briefing Agendas are subject to change, please contact the Commissioners’ office for the most recent
version.
Last printed 01/28/26 at 2:37 PM
BOARD OF MASON COUNTY COMMISSIONERS
DRAFT BRIEFING MEETING AGENDA
411 North Fifth Street, Shelton WA 98584
Week of February 2, 2026
Monday
Noon WA State Association of Counties Zoom Meeting*
Virtual Assembly
*This is being noticed as a Special Commission meeting because a quorum of the Mason County Commission may
attend this event and notification is provided per Mason County Code Chapter 2.88.020 - Special Meetings.
Monday, February 2, 2026
Zoom link available on the Mason County website
Commission Chambers
Times are subject to change, depending on the amount of business presented
9:00 A.M. Closed Session – RCW 42.30.140(4) Labor Discussion
10:00 A.M. Executive Session – RCW 42.30.110(1)(c) Real Estate
10:30 A.M. Economic Development Council & North Mason Regional Fire Authority – Kevin
Shutty & Abe Gardner
10:40 A.M. Public Health – David Windom
10:50 A.M. Public Works – Loretta Swanson
Utilities & Waste Management
11:00 A.M. Treasurer – Brittany Pearson
11:10 A.M. Support Services – Travis Adams
11:35 A.M. Finance Committee Meeting
Commissioner Discussion – as needed
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No.
From: Mason EDC and North Mason Regional Fire
Authority Ext: Click or tap here to enter text.
Department: Choose an item. Briefing: ☒
Action Agenda: ☐
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): Click or tap here to enter text. Agenda Date(s): Click or tap here to enter text.
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other
(Please ensure proper internal review channels have been followed, this is the responsibility of the
requesting Department)
Item: Mason County Linkages to Care Transportation Project (MC-LCTP)
Background/Executive Summary:
Transportation remains one of the most persistent barriers to health and recovery in our rural county. Too
many residents are forced to delay or miss critical appointments, including preventive care, specialty care,
behavioral health services, recovery supports, and primary care, simply because they cannot get there.
The MC-LCTP directly addresses this inequity by ensuring that no individual is denied access to essential
services due to lack of transportation.
The Mobile Integrated Health Program (MIHP), launched by NMRFA in 2023, has already demonstrated
its effectiveness in bringing community-based care directly to residents across Mason County, with more
than 2,500 patient encounters to date. Local service providers—spanning behavioral health, recovery,
medical, and faith-based organizations—have been equally vital in addressing unmet needs and fostering
trust within the community. Together, these efforts, reinforced by the successful county transportation
pilot program, provide a strong foundation for the Mason County Linkage to Care Transportation Project
(MC-LCTP) to expand access and deliver critical care where it is needed most.
The partnership between NMRFA and the EDC ensures that this project will be both community driven
and administratively strong. In addition to its role as co-lead, the EDC will provide administrative support
and engage its member organizations and businesses to strengthen program delivery. By reducing barriers
to care, this project will not only ease burdens on first responders, emergency departments, and social
services, but will also help residents return to the workforce and contribute to Mason County’s economic
vitality. Together, NMRFA and the EDC bring trusted leadership, proven innovation, and accountability to
this critical effort.
MC-LCTP will:
• Provide no-cost, reliable transportation for residents with functional limitations.
• Allow referrals into the program from both MIHP and other community service providers,
ensuring broad accessibility and responsiveness to community needs.
• Coordinate with trusted community transportation partners to ensure timely and flexible rides.
• Strengthen connections across healthcare, social services, and local support.
Associated Costs/Budget Impact (amount, funding source, budget amendment, etc.):
$225,000 from Treatment Sales Tax over three years. NMRFA also anticipates a grant from the
EMS Council and Washington Department of Health in year one.
Category Year 1 Year 2 Year 3 Total
Transportation
Services
$67,500 $67,500 $67,500 $202,500
Administration $7,500 $7,500 $7,500 $22,500
Total $75,000 $75,000 $75,000 $225,000
The TST funding streams align with MC-LCTP’s goals of improving health outcomes, reducing the
impact of substance use disorders, and addressing transportation as a critical social determinant of health.
By providing sustainable support, the MC-LCTP will reduce reliance on emergency services, improve
continuity of care, and ensure that Mason County residents have equitable access to medical, behavioral
health, and recovery services.
Public Outreach:
N/A
Requested Action:
Approve funding MC-LTCP for three years and contract with Mason EDC and NMRFA for service
provision.
Attachment(s):
Letter of support signed by partner agencies and service providers.
Mason County Board of County Commissioners
411 North 5th Street
Shelton, WA 98584
December 3, 2025
Dear Commissioners:
On behalf of Mason County’s behavioral health, health, and recovery support providers, we are
pleased to oƯer our strong support for the Mason County Economic Development Council (EDC) and
North Mason Regional Fire Authority’s (NMRFA) Mason County Linkage to Care Transportation Project
(MC-LCTP).
Transportation remains one of the most persistent barriers to health and recovery in our rural county.
Too many residents are forced to delay or miss critical appointments, including preventive care,
specialty care, behavioral health services, recovery supports, and primary care, simply because they
cannot get there. The MC-LCTP directly addresses this inequity by ensuring that no individual is
denied access to essential services due to lack of transportation.
The Mobile Integrated Health Program (MIHP), launched by NMRFA in 2023, has already
demonstrated its ability to deliver mobile, community-based care across Mason County. With more
than 2,500 patient encounters to date, MIHP has provided medical, behavioral health, and substance
use disorder treatment, harm reduction resources, and navigation to social services. Building on this
proven model, the MC-LCTP will:
• Provide no-cost, reliable transportation for residents with functional limitations.
• Allow referrals into the program from both MIHP and other community service providers, ensuring
broad accessibility and responsiveness to community needs.
• Coordinate with trusted community transportation partners to ensure timely and flexible rides.
• Strengthen connections across healthcare, social services, and local support.
The partnership between NMRFA and the EDC ensures that this project will be both community-
driven and administratively strong. In addition to its role as co-lead, the EDC will provide
administrative support and engage its member organizations and businesses to strengthen program
delivery. By reducing barriers to care, this project will not only ease burdens on first responders,
emergency departments, and social services, but will also help residents return to the workforce and
contribute to Mason County’s economic vitality. Together, NMRFA and the EDC bring trusted
leadership, proven innovation, and accountability to this critical e Ưort.
Mason County’s geography and demographics underscore the urgency of this project. Our county
covers nearly 1,000 square miles, with a population density of just 68.5 people per square mile,
making access to services especially challenging for residents without personal transportation. One
in four residents is over the age of 65, more than 13 percent of individuals under 65 live with a
disability, and 12 percent of our population lives below the poverty line. Many specialty medical
services are located outside the county, requiring long-distance travel to Olympia, Silverdale, Gig
Harbor, Tacoma and beyond. For too many residents, these realities result in missed care, worsened
health outcomes, and greater reliance on emergency services.
The importance of transportation access was demonstrated clearly through the Mason County Public
Health & Human Services Transportation Pilot Program (2022–2024). Over the 24-month pilot, 2,171
trips were completed covering more than 24,000 miles, serving at least 135 unique individuals. The
Patty Wagon provided more than 2,000 trips, serving 178 individuals, while Gethsemane Ministries
provided nearly 150 trips for 81 individuals. Trips ranged from local short rides to long-distance travel
of over 800 miles round trip, showing the broad scope of community need. While the pilot revealed
areas for improvement in data collection, standardization, and no-show management, it proved
beyond question that transportation is a critical and unmet need in Mason County.
The MC-LCTP builds on these lessons, adding structured evaluation, strong administrative support,
and sustainable community partnerships to ensure long-term success.
By addressing transportation as a social determinant of health, the MC-LCTP will reduce non-
emergent 911 calls, decrease avoidable emergency department visits, and help individuals remain
engaged in preventive and ongoing care. This project embodies the principles of health equity by
bridging formal and informal systems of care, empowering community-led solutions, and centering
belonging through responsive, patient-centered support.
We believe this project will provide a strong return on investment by reducing burdens on first
responders, hospitals, and social service systems, while improving health outcomes and
empowering residents to re-enter and contribute to the workforce.
We respectfully urge the Mason County Board of County Commissioners to support this innovative,
collaborative, and urgently needed initiative. Together, we can ensure that transportation is no longer
a barrier to health, recovery, and wellness in Mason County.
Thank you for your consideration and for your ongoing commitment to building a healthy, thriving
community.
Sincerely,
Host Agencies
_____________________________________
North Mason Regional Fire Authority
Beau Bakken
_____________________________________
Mason County Economic Development
Council
Kevin Shutty
Service Contractors
_____________________________________
The Patty Wagon
Patty Perry
_____________________________________
Gethsemane
Brian Hellenthal
Referring Agencies & Community Partners
_____________________________________
Mason Transit
Amy Asher
_____________________________________
BH-ASO/OHRS
Joe Avalos
_____________________________________
Mason Health
Eric Moll
_____________________________________
Crossroads Housing
Tanya Strozyk-Frazier
_____________________________________
Proactive Supportive Housing
Michele Baumgart
_____________________________________
The Youth Connection
Susan Kirchoff
_____________________________________
Family Education and Support Services
Shelley Willis
_____________________________________
New Directions Counseling
Scott Dickinson
_____________________________________
Be A Better You Counseling
Jamie Ellertsen
_____________________________________
Northwest Resources
Dennis Neal
_____________________________________
Consejo Counseling and Referral Services
Mario Paredes
Briefing
February 2, 2026
Briefing Items
→ Mason Matters contract amendment – David Windom
→ Housing & Behavioral Health Advisory Board Recommendations – 2026 Funding Priorities –
Melissa Casey
→ Crossroads Housing Consolidated Homeless Grant contract amendment – Melissa Casey
→ Crossroads Housing Housing & Essential Needs contract amendment – Melissa Casey
Discussion Items
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No.
From: David Windom Ext: 260
Department: Public Health Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): February 2, 2026 Agenda Date(s): February 17, 2026
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other
(Please ensure proper internal review channels have been followed, this is the responsibility of the
requesting Department)
Item:
Mason Matters Contract Amendment
Background/Executive Summary:
New funding amount of $75,000 for a contract term of January 1, 2026, to December 31, 2026, to monitor
the health status of the community.
Associated Costs/Budget Impact (amount, funding source, budget amendment, etc.):
$75,000
Public Outreach:
N/A
Requested Action:
Approval of the contract amendment with Mason Matters for an updating funding amount of $75,000 for
a contract term of January 1, 2026, to December 31, 2026.
Attachment(s):
Contract
1
MASON COUNTY
PROFESSIONAL SERVICES CONTRACT
CONTRACT ID 2025 MM
This CONTRACT is made and entered into by and between Mason County, hereinafter referred
to as "COUNTY" and Mason Matters, hereinafter referred to as "CONTRACTOR.”
Contracted Entity Mason Matters
Address PO Box 1150
City, State, Zip Code Shelton, WA 98584
Phone 360-227-2107
Primary Contact: Name,
Title
Julie Knott, Executive Director
Primary Contact: E-mail Julie@healthymasonmetters.org
Washington State UBI# 601-999-453
Federal EIN 91-2078385
DUNS Number 146380899
Total Award/Contract
Value
$75,000
Funding Source State Public Health Assistance Fund Federal None
Contract Term Duration January 1, 2026 to December 31, 2026
County Contract Contact: Dave Windom, Director of Public Health and Human Services
County Contact Email: dwindom@masoncountywa.gov
County Contact Phone: 360-427-9670 ext. 260
Exhibits incorporated into
this Personal Service
Contract by reference
Exhibit A: Scope of Work B: Compensation C: Insurance
Requirements
General Conditions
Scope of Services:
CONTRACTOR agrees to provide COUNTY the services and any materials as set forth as
identified in "Exhibit A Scope-of-Services," during the CONTRACT period. No material, labor or
facilities will be furnished by COUNTY, unless otherwise provided for in the CONTRACT.
Term:
Services provided by CONTRACTOR prior to or after the term of this CONTRACT shall be
performed at the expense of CONTRACTOR and are not compensable under this CONTRACT
unless both parties hereto agree to such provision in writing. The term of this CONTRACT may
be extended by mutual consent of the parties; provided, however, that the CONTRACT is in
writing and signed by both parties
Extension:
The duration of this CONTRACT may be extended by mutual written consent of the parties, for
a period of up to one year, and for a total of no longer than three years.
Compensation:
CONTRACT total values are not to exceed $ $75,000 per year.
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Independent Contractor:
CONTRACTOR's services shall be furnished by the CONTRACTOR as an independent
contractor, and nothing herein contained shall be construed to create a relationship of
employer-employee. All payments made hereunder and all services performed shall be made
and performed pursuant to this CONTRACT by the CONTRACTOR as an independent
contractor.
CONTRACTOR acknowledges that the entire compensation for this CONTRACT is specified in
Exhibit B Compensation and the CONTRACTOR is not entitled to any benefits including, but not
limited to: vacation pay, holiday pay, sick leave pay, medical, dental, or other insurance
benefits, or any other rights or privileges afforded to employees of COUNTY. The
CONTRACTOR represents that he/she/it maintains a separate place of business, serves clients
other than COUNTY, will report all income and expense accrued under this CONTRACT to the
Internal Revenue Service, and has a tax account with the State of Washington Department of
Revenue for payment of all sales and use and Business and Occupation taxes collected by the
State of Washington.
CONTRACTOR will defend, indemnify and hold harmless COUNTY, its officers, agents or
employees from any loss or expense, including, but not limited to, settlements, judgments,
setoffs, attorneys' fees or costs incurred by reason of claims or demands because of breach of
the provisions of this paragraph.
Taxes:
CONTRACTOR understands and acknowledges that COUNTY will not withhold Federal or
State income taxes. Where required by State or Federal law, the CONTRACTOR authorizes
COUNTY to withhold for any taxes other than income taxes (i.e., Medicare). All compensation
received by the CONTRACTOR will be reported to the Internal Revenue Service at the end of
the calendar year in accordance with the applicable IRS regulations. It is the responsibility of
the CONTRACTOR to make the necessary estimated tax payments throughout the year, if any,
and the CONTRACTOR is solely liable for any tax obligation arising from the CONTRACTOR's
performance of this CONTRACT. The CONTRACTOR hereby agrees to indemnify COUNTY
against any demand to pay taxes arising from the CONTRACTOR's failure to pay taxes on
compensation earned pursuant to this CONTRACT.
COUNTY will pay sales and use taxes imposed on goods or services acquired hereunder as
required by law. The CONTRACTOR must pay all other taxes, including, but not limited to,
Business and Occupation Tax, taxes based on the CONTRACTOR's gross or net income, or
personal property to which COUNTY does not hold title. COUNTY is exempt from Federal
Excise Tax.
No Guarantee of Employment:
The performance of all or part of this CONTRACT by the CONTRACTOR shall not operate to
vest any employment rights whatsoever and shall not be deemed to guarantee any employment
of CONTRACTOR or any employee of CONTRACTOR or any sub-contractor or any employee
of any sub-contractor by COUNTY at the present time or in the future.
Accounting and Payment for CONTRACTOR Services:
Payment to the CONTRACTOR for services rendered under this CONTRACT shall be as set
forth in "Exhibit B Compensation." Where Exhibit "B" requires payments by the COUNTY,
payment shall be based upon written claims supported, unless otherwise provided in Exhibit "B,"
3
by documentation of units of work actually performed and amounts earned, including, where
appropriate, the actual number of days worked each month, total number of hours for the
month, and the total dollar payment requested, so as to comply with municipal auditing
requirements. Acceptable invoices will be processed within 30 days of receipt.
Unless specifically stated in Exhibit "B" or approved in writing in advance by the official
executing this CONTRACT for COUNTY or his or her designee (hereinafter referred to as the
"Administrative Officer"). COUNTY will not reimburse the CONTRACTOR for any costs or
expenses incurred by the CONTRACTOR in the performance of this CONTRACT. Where
required, COUNTY shall, upon receipt of appropriate documentation, compensate the
CONTRACTOR, no more often than monthly, in accordance with COUNTY’s customary
procedures, pursuant to the fee schedule set forth in Exhibit "B."
Withholding Payment:
In the event the CONTRACTOR has failed to perform any obligation under this CONTRACT
within the times set forth in this CONTRACT, then COUNTY may, upon written notice, withhold
from amounts otherwise due and payable to CONTRACTOR, without penalty, until such failure
to perform is cured or otherwise adjudicated. Withholding under this clause shall not be
deemed a breach entitling CONTRACTOR to termination or damages, provided that COUNTY
promptly gives notice in writing to the CONTRACTOR of the nature of the default or failure to
perform, and in no case more than ten (10) days after it determines to withhold amounts
otherwise due. A determination of the Administrative Officer set forth in a notice to the
CONTRACTOR of the action required and/or the amount required to cure any alleged failure to
perform shall be deemed conclusive, except to the extent that the CONTRACTOR acts within
the times and in strict accord with the provisions of the Disputes clause of this CONTRACT.
COUNTY may act in accordance with any determination of the Administrative Officer which has
become conclusive under this clause, without prejudice to any other remedy under the
CONTRACT, to take all or any of the following actions: (1) cure any failure or default, (2) to pay
any amount so required to be paid and to charge the same to the account of the
CONTRACTOR, (3) to set off any amount so paid or incurred from amounts due or to become
due the CONTRACTOR. In the event the CONTRACTOR obtains relief upon a claim under the
Disputes clause, no penalty or damages shall accrue to CONTRACTOR by reason of good faith
withholding by COUNTY under this clause.
Labor Standards:
CONTRACTOR agrees to comply with all applicable state and federal requirements, including
but not limited to those pertaining to payment of wages and working conditions, in accordance
with RCW 39.12.040, the Prevailing Wage Act; the Americans with Disabilities Act of 1990; the
Davis-Bacon Act; and the Contract Work Hours and Safety Standards Act providing for weekly
payment of prevailing wages, minimum overtime pay, and providing that no laborer or mechanic
shall be required to work in surroundings or under conditions which are unsanitary, hazardous,
or dangerous to health and safety as determined by regulations promulgated by the Federal
Secretary of Labor and/or the State of Washington.
Assignment and Subcontracting:
The performance of all activities contemplated by this CONTRACT shall be accomplished by
CONTRACTOR. No portion of this CONTRACT may be assigned or subcontracted to any other
individual, firm or entity without the express and prior written approval of COUNTY.
4
Conflict of Interest:
If at any time prior to commencement of, or during the term of this CONTRACT, CONTRACTOR
or any of its employees involved in the performance of this CONTRACT shall have or develop
an interest in the subject matter of this CONTRACT that is potentially in conflict with the
COUNTY’s interest, then CONTRACTOR shall immediately notify COUNTY of the same. The
notification of COUNTY shall be made with sufficient specificity to enable COUNTY to make an
informed judgment as to whether or not COUNTY’s interest may be compromised in any
manner by the existence of the conflict, actual or potential. Thereafter, COUNTY may require
CONTRACTOR to take reasonable steps to remove the conflict of interest. COUNTY may also
terminate this CONTRACT according to the provisions herein for termination.
Non-Discrimination in Employment:
COUNTY’s policy is to provide equal opportunity in all terms, conditions and privileges of
employment for all qualified applicants and employees without regard to race, color, creed,
religion, national origin, sex, sexual orientation, age, marital status, disability, or veteran status.
CONTRACTOR shall comply with all laws prohibiting discrimination against any employee or
applicant for employment on the grounds of race, color, creed, religion, national origin, sex,
sexual orientation, age, marital status, disability, or veteran status, except where such
constitutes a bona fide occupational qualification.
Furthermore, in those cases in which CONTRACTOR is governed by such laws,
CONTRACTOR shall take affirmative action to insure that applicants are employed, and treated
during employment, without regard to their race, color, creed, religion, national origin, sex, age,
marital status, sexual orientation, disability, or veteran status, except where such constitutes a
bona fide occupational qualification. Such action shall include, but not be limited to: advertising,
hiring, promotions, layoffs or terminations, rate of pay or other forms of compensation benefits,
selection for training including apprenticeship, and participation in recreational and educational
activities. In all solicitations or advertisements for employees placed by them or on their behalf,
CONTRACTOR shall state that all qualified applicants will receive consideration for employment
without regard to race, color, religion, sex or national origin.
The foregoing provisions shall also be binding upon any sub-contractor, provided that the
foregoing provision shall not apply to contracts or sub-contractors for standard commercial
supplies or raw materials, or to sole proprietorships with no employees.
Non-Discrimination in Client Services:
CONTRACTOR shall not discriminate on the grounds of race, color, creed, religion, national
origin, sex, age, marital status, sexual orientation, disability, or veteran status; or deny an
individual or business any service or benefits under this CONTRACT; or subject an individual or
business to segregation or separate treatment in any manner related to his/her/its receipt any
service or services or other benefits provided under this CONTRACT; or deny an individual or
business an opportunity to participate in any program provided by this CONTRACT.
Waiver of Noncompetition:
CONTRACTOR irrevocably waives any existing rights which it may have, by contract or
otherwise, to require another person or corporation to refrain from submitting a proposal to or
performing work or providing supplies to COUNTY, and CONTRACTOR further promises that it
will not in the future, directly or indirectly, induce or solicit any person or corporation to refrain
from submitting a bid or proposal to or from performing work or providing supplies to COUNTY.
5
Work Product:
CONTRACTOR will provide COUNTY with all work product including; plans, data reports, prior
to the release of the final payment for services.
Patent/Copyright Infringement:
CONTRACTOR will defend and indemnify COUNTY from any claimed action, cause or demand
brought against COUNTY, to the extent such action is based on the claim that information
supplied by the CONTRACTOR infringes any patent or copyright. CONTRACTOR will pay
those costs and damages attributable to any such claims that are finally awarded against
COUNTY in any action. Such defense and payments are conditioned upon the following:
A. CONTRACTOR shall be notified promptly in writing by COUNTY of any notice of such claim.
B. CONTRACTOR shall have the right, hereunder, at its option and expense, to obtain for
COUNTY the right to continue using the information, in the event such claim of infringement, is
made, provided no reduction in performance or loss results to COUNTY.
Confidentiality:
CONTRACTOR, its employees, sub-contractors, and their employees shall maintain the
confidentiality of all information provided by COUNTY or acquired by CONTRACTOR in
performance of this CONTRACT, except upon the prior written consent of COUNTY or an order
entered by a court after having acquired jurisdiction over COUNTY. CONTRACTOR shall
immediately give to COUNTY notice of any judicial proceeding seeking disclosure of such
information. CONTRACTOR shall indemnify and hold harmless COUNTY, its officials, agents
or employees from all loss or expense, including, but not limited to, settlements, judgments,
setoffs, attorneys' fees and costs resulting from CONTRACTOR's breach of this provision.
Right to Review:
This CONTRACT is subject to review by any Federal, State or COUNTY auditor. COUNTY or
its designee shall have the right to review and monitor the financial and service components of
this program by whatever means are deemed expedient by the Administrative Officer or by
COUNTY's Auditor’s Office. Such review may occur with or without notice and may include, but
is not limited to, on-site inspection by COUNTY agents or employees, inspection of all records
or other materials which COUNTY deems pertinent to the CONTRACT and its performance, and
any and all communications with or evaluations by service recipients under this CONTRACT.
CONTRACTOR shall preserve and maintain all financial records and records relating to the
performance of work under this CONTRACT for six (6) years after CONTRACT termination, and
shall make them available for such review, within Mason County, State of Washington, upon
request. CONTRACTOR also agrees to notify the Administrative Officer in advance of any
inspections, audits, or program review by any individual, agency, or governmental unit whose
purpose is to review the services provided within the terms of this CONTRACT. If no advance
notice is given to CONTRACTOR, then CONTRACTOR agrees to notify the Administrative
Officer as soon as it is practical.
Insurance Requirements:
At a minimum, CONTRACTOR shall provide insurance that meets or exceeds the requirements
detailed in "Exhibit C Insurance Requirements."
Insurance as a Condition of Payment:
Payments due to CONTRACTOR under this CONTRACT are expressly conditioned upon the
CONTRACTOR’s strict compliance with all insurance requirements under this CONTRACT.
Payment to CONTRACTOR shall be suspended in the event of non-compliance. Upon receipt
6
of evidence of full compliance, payments not otherwise subject to withholding or set-off will be
released to CONTRACTOR.
Industrial Insurance Waiver:
With respect to the performance of this CONTRACT and as to claims against COUNTY, its
officers, agents and employees, CONTRACTOR expressly waives its immunity under Title 51 of
the Revised Code of Washington, the Industrial Insurance Act, for injuries to its employees and
agrees that the obligations to indemnify, defend and hold harmless provided in this CONTRACT
extend to any claim brought by or on behalf of any employee of CONTRACTOR. This waiver is
mutually negotiated by the parties to this CONTRACT.
CONTRACTOR Commitments, Warranties and Representations:
Any written commitment received from CONTRACTOR concerning this CONTRACT shall be
binding upon CONTRACTOR, unless otherwise specifically provided herein with reference to
this paragraph. Failure of CONTRACTOR to fulfill such a commitment shall render
CONTRACTOR liable for damages to COUNTY. A commitment includes, but is not limited to,
any representation made prior to execution of this CONTRACT, whether or not incorporated
elsewhere herein by reference, as to performance of services or equipment, prices or options
for future acquisition to remain in effect for a fixed period, or warranties.
Defense and Indemnity Contract:
Indemnification by CONTRACTOR. To the fullest extent permitted by law, CONTRACTOR
agrees to indemnify, defend and hold COUNTY and its departments, elected and appointed
officials, employees, agents and volunteers, harmless from and against any and all claims,
damages, losses and expenses, including but not limited to court costs, attorney's fees and
alternative dispute resolution costs, for any personal injury, for any bodily injury, sickness,
disease or death and for any damage to or destruction of any property (including the loss of use
resulting there from) which 1) are caused in whole or in part by any act or omission, negligent or
otherwise, of the CONTRACTOR, its employees, agents or volunteers or CONTRACTOR's
subcontractors and their employees, agents or volunteers; or 2) are directly or indirectly arising
out of, resulting from, or in connection with performance of this CONTRACT; or 3) are based
upon CONTRACTOR’s or its subcontractors’ use of, presence upon or proximity to the property
of COUNTY. This indemnification obligation of CONTRACTOR shall not apply in the limited
circumstance where the claim, damage, loss or expense is caused by the sole negligence of
COUNTY. This indemnification obligation of the CONTRACTOR shall not be limited in any way
by the Washington State Industrial Insurance Act, RCW Title 51, or by application of any other
workmen's compensation act, disability benefit act or other employee benefit act, and the
CONTRACTOR hereby expressly waives any immunity afforded by such acts. The foregoing
indemnification obligations of the CONTRACTOR are a material inducement to COUNTY to
enter into this CONTRACT, are reflected in CONTRACTOR’s compensation, and have been
mutually negotiated by the parties.
Participation by County – No Waiver. COUNTY reserves the right, but not the obligation, to
participate in the defense of any claim, damages, losses or expenses and such participation
shall not constitute a waiver of CONTRACTOR’s indemnity obligations under this CONTRACT.
Survival of CONTRACTOR’s Indemnity Obligations. CONTRACTOR agrees all
CONTRACTOR’s indemnity obligations shall survive the completion, expiration or termination of
this CONTRACT.
7
Indemnity by Subcontractors. In the event the CONTRACTOR enters into subcontracts to the
extent allowed under this CONTRACT, CONTRACTOR's subcontractors shall indemnify
COUNTY on a basis equal to or exceeding CONTRACTOR’s indemnity obligations to COUNTY.
Compliance with Applicable Laws, Rules and Regulations:
This CONTRACT shall be subject to all laws, rules, and regulations of the United States of
America, the State of Washington, political subdivisions of the State of Washington and Mason
County. CONTRACTOR also agrees to comply with applicable Federal, State, County or
municipal standards for licensing, certification and operation of facilities and programs, and
accreditation and licensing of individuals.
Administration Contract:
COUNTY hereby appoints, and CONTRACTOR hereby accepts, the Mason County's
Community Services Director and his or her designee, as COUNTY’s representative, hereinafter
referred to as the Administrative Officer, for the purposes of administering the provisions of this
CONTRACT, including COUNTY’s right to receive and act on all reports and documents, and
any auditing performed by the COUNTY related to this CONTRACT.
The Administrative Officer for purposes of this CONTRACT is:
Dave Windom, Director
Mason County Public Health
415 N. 6th Street
Phone: 360-427-9670 Ext. 260
Fax: 360-427-7787
E-mail: dwindom@masoncountywa.gov
Financial Contact:
Casey Bingham, Finance Manager
Mason County Public Health and Human Services
415 N. 6th Street
Phone: 360-427-9670 Ext. 562
Fax: 360-427-7787
E-mail: caseyb@masoncountywa.gov
Notice:
Except as set forth elsewhere in the CONTRACT, for all purposes under this CONTRACT
except service of process, notice shall be given by CONTRACTOR to COUNTY’s Administrative
Officer under this CONTRACT. Notices and other communication may be conducted via
e-mail, U.S. mail, fax, hand-delivery or other generally accepted manner including
delivery services.
Modifications:
Either party may request changes in the CONTRACT. Any and all agreed modifications, to be
valid and binding upon either party, shall be in writing and signed by both of the parties.
Termination for Default:
If CONTRACTOR defaults by failing to perform any of the obligations of the CONTRACT or
becomes insolvent or is declared bankrupt or commits any act of bankruptcy or insolvency or
makes an assignment for the benefit of creditors, COUNTY may, by depositing written notice to
CONTRACTOR in the U.S. mail, terminate the CONTRACT, and at COUNTY’s option, obtain
8
performance of the work elsewhere. If the CONTRACT is terminated for default,
CONTRACTOR shall not be entitled to receive any further payments under the CONTRACT
until all work called for has been fully performed. Any extra cost or damage to COUNTY
resulting from such default(s) shall be deducted from any money due or coming due to
CONTRACTOR. CONTRACTOR shall bear any extra expenses incurred by COUNTY in
completing the work, including all increased costs for completing the work, and all damage
sustained, or which may be sustained by COUNTY by reason of such default.
If a notice of termination for default has been issued and it is later determined for any reason
that CONTRACTOR was not in default, the rights and obligations of the parties shall be the
same as if the notice of termination had been issued pursuant to the Termination for Public
Convenience paragraph hereof.
Termination for Public Convenience:
COUNTY may terminate this CONTRACT in whole or in part whenever COUNTY determines, in
its sole discretion, that such termination is in the interests of COUNTY. Whenever the
CONTRACT is terminated in accordance with this paragraph, CONTRACTOR shall be entitled
to payment for actual work performed in compliance with Exhibit A Scope-of-Services and
Exhibit B Compensation. An equitable adjustment in the CONTRACT price for partially
completed items of work will be made, but such adjustment shall not include provision for loss of
anticipated profit on deleted or uncompleted work. Termination of this CONTRACT by
COUNTY at any time during the term, whether for default or convenience, shall not constitute
breach of CONTRACT by COUNTY.
Termination for Reduced Funding:
COUNTY may terminate this CONTRACT in whole or in part should COUNTY determine, in its
sole discretion, that such termination is necessary due to a decrease in available project funding
including State and/or Federal grants. Whenever the CONTRACT is terminated in accordance
with this paragraph, the CONTRACTOR shall be entitled to payment for actual work performed
in compliance with Exhibit A Scope-of-Services and Exhibit B Compensation.
Disputes:
1. Differences between the CONTRACTOR and COUNTY, arising under and by virtue of the
AGREEMENT shall be brought to the attention of COUNTY at the earliest possible time in order
that such matters may be settled or other appropriate action promptly taken. For objections that
are not made in the manner specified and within the time limits stated, the records, orders,
rulings, instructions, and decisions of the Administrative Officer shall be final and conclusive.
2. The CONTRACTOR shall not be entitled to additional compensation which otherwise may be
payable, or to extension of time for (1) any act or failure to act by the Administrative Officer of
COUNTY, or (2) the happening of any event or occurrence, unless the CONTRACTOR has
given COUNTY a written Notice of Potential Claim within ten (10) days of the commencement of
the act, failure, or event giving rise to the claim, and before final payment by COUNTY. The
written Notice of Potential Claim shall set forth the reasons for which the CONTRACTOR
believes additional compensation or extension of time is due, the nature of the cost involved,
and insofar as possible, the amount of the potential claim. CONTRACTOR shall keep full and
complete daily records of the work performed, labor and material used, and all costs and
additional time claimed to be additional.
3. The CONTRACTOR shall not be entitled to claim any such additional compensation, or
extension of time, unless within thirty (30) days of the accomplishment of the portion of the work
from which the claim arose, and before final payment by COUNTY, the CONTRACTOR has
given COUNTY a detailed written statement of each element of cost or other compensation
9
requested and of all elements of additional time required, and copies of any supporting
documents evidencing the amount or the extension of time claimed to be due.
Arbitration:
Other than claims for injunctive relief brought by a party hereto (which may be brought either in
court or pursuant to this arbitration provision), and consistent with the provisions hereinabove,
any claim, dispute or controversy between the parties under, arising out of, or related to this
CONTRACT or otherwise, including issues of specific performance, shall be determined by
arbitration in Shelton, Washington, under the applicable American Arbitration Association (AAA)
rules in effect on the date hereof, as modified by this CONTRACT. There shall be one arbitrator
selected by the parties within ten (10) days of the arbitration demand, or if not, by the AAA or
any other group having similar credentials. Any issue about whether a claim is covered by this
CONTRACT shall be determined by the arbitrator. The arbitrator shall apply substantive law
and may award injunctive relief, equitable relief (including specific performance), or any other
remedy available from a judge, including expenses, costs and attorney fees to the prevailing
party and pre-award interest, but shall not have the power to award punitive damages. The
decision of the arbitrator shall be final and binding and an order confirming the award or
judgment upon the award may be entered in any court having jurisdiction. The parties agree
that the decision of the arbitrator shall be the sole and exclusive remedy between them
regarding any dispute presented or pled before the arbitrator. At the request of either party
made not later than forty-five (45) days after the arbitration demand, the parties agree to submit
the dispute to nonbinding mediation, which shall not delay the arbitration hearing date; provided,
that either party may decline to mediate and proceed with arbitration.
Any arbitration proceeding commenced to enforce or interpret this CONTRACT shall be brought
within six (6) years after the initial occurrence giving rise to the claim, dispute or issue for which
arbitration is commenced, regardless of the date of discovery or whether the claim, dispute or
issue was continuing in nature. Claims, disputes or issues arising more than six (6) years prior
to a written request or demand for arbitration issued under this Agreement are not subject to
arbitration.
Venue and Choice of Law:
In the event that any litigation should arise concerning the construction or interpretation of any
of the terms of this CONTRACT, the venue of such action of litigation shall be in the courts of
the State of Washington and Mason County. Unless otherwise specified herein, this
CONTRACT shall be governed by the laws of Mason County and the State of Washington.
Severability:
If any term or condition of this CONTRACT or the application thereof to any person(s) or
circumstances is held invalid, such invalidity shall not affect other terms, conditions or
applications which can be given effect without the invalid term, condition or application. To this
end, the terms and conditions of this CONTRACT are declared severable.
Waiver:
Waiver of any breach or condition of this CONTRACT shall not be deemed a waiver of any prior
or subsequent breach. No term or condition of this CONTRACT shall be held to be waived,
modified or deleted except by an instrument, in writing, signed by the parties hereto. The failure
of COUNTY to insist upon strict performance of any of the covenants of this CONTRACT, or to
exercise any option herein conferred in any one or more instances, shall not be construed to be
10
a waiver or relinquishment of any such, or any other covenants or contracts, but the same shall
be and remain in full force and effect.
Order of Precedence:
A. Applicable federal, state and county statutes, regulations, policies, procedures, federal Office
of Management and Budget (OMB) circulars and federal and state executive orders.
B. Funding source agreement(s) including attachments
C. Exhibit C Insurance Requirements
D. Special Conditions
E. General Condition
F. Exhibits A and B
Entire Contract:
This written CONTRACT, comprised of the writings signed or otherwise identified and attached
hereto, represents the entire CONTRACT between the parties and supersedes any prior oral
statements, discussions or understandings between the parties.
IN WITNESS WHEREOF, COUNTY and CONTRACTOR have executed this CONTRACT as
of the date and year last written below.
MASON MATTERS BOARD OF COUNTY COMMISSIONERS
MASON COUNTY, WASHINGTON
____________________________________ ____________________________________
Mason Matters Board Member Pat Tarzwell, Commissioner Chair
Dated: _____________________________ Dated: _____________________________
APPROVED AS TO FORM:
________________________________
Tim Whitehead, Chief DPA
11
EXHIBIT A
SCOPE OF SERVICES
I. Monitoring the health status of the community through:
A. Reviewing Community Health Assessments
B. Collaborating on health priorities and Community Health Improvement Plan (CHIP)
C. Reviewing Community Health Coalition and community agency project proposals
and progress that target CHIP priorities
D. Fund community proposals and projects that meet CHIP criteria
12
EXHIBIT B
COMPENSATION & REPORTING
A. Compensation:
CONTRACTOR will be paid the contract amount in January each year.
B. Requests for Payment:
1. At a minimum the invoice is to include: performance period; date of submission;
CONTRACTOR's name, remittance address and phone number; invoice total; and any
additional applicable information.
2. Submit via e-mail or hard copy as preferred to:
Casey Bingham, Finance Manager
caseyb@masoncountywa.gov
3. Payment will be made to CONTRACTOR within thirty (30) days of the receipt of a complete
and accurate invoice.
4. A semi-annual report will be due on the 15th of June and January annually reporting on fund
expenditures and community health improvement project progress. Reports will be sent
electronically to:
David Windom, Public Health Director
dwindom@masoncountywa.gov
13
EXHIBIT C
INSURANCE REQUIREMENTS
A. MINIMUM Insurance Requirements:
1. Commercial General Liability Insurance using Insurance Services Office “Commercial
General Liability” policy form CG 00 01, with an edition date prior to 2004, or the exact
equivalent. Coverage for an additional insured shall not be limited to its vicarious liability.
Defense costs must be paid in addition to limits. Limits shall be no less than $1,000,000 per
occurrence for all covered losses and no less than $2,000,000 general aggregate, for bodily
injury, personal injury, and property damage, including without limitation, blanket contractual
liability.
2. Workers’ Compensation on a state-approved policy form providing statutory benefits as
required by law with employer’s liability limits for CONTRACTOR's, with two (2) or more
employees and/or volunteers, no less than $1,000,000 per accident for all covered losses.
3. Business Auto Coverage on ISO Business Auto Coverage form CA 00 01 including owned,
non-owned and hired autos, or the exact equivalent. Limits shall be no less than $1,000,000 per
accident, combined single limit. If CONTRACTOR owns no vehicles, this requirement may be
satisfied by a non-owned auto endorsement to the general liability policy described above. If
CONTRACTOR or CONTRACTOR’s employees will use personal autos in any way on this
project, CONTRACTOR shall obtain evidence of personal auto liability coverage for each such
person.
B. Certificate of Insurance:
A Certificate of Insurance naming COUNTY as the Certificate Holder must be provided to
COUNTY within five (5) days of CONTRACT execution.
C. Basic Stipulations:
1. CONTRACTOR agrees to endorse third party liability coverage required herein to include as
additional insureds COUNTY, its officials, employees and agents, using ISO endorsement CG
20 10 with an edition date prior to 2004. CONTRACTOR also agrees to require all contractors,
subcontractors, and anyone else involved in this CONTRACT on behalf of the CONTRACTOR
(hereinafter “indemnifying parties”) to comply with these provisions.
2. CONTRACTOR agrees to waive rights of recovery against COUNTY regardless of the
applicability of any insurance proceeds, and to require all indemnifying parties to do likewise.
3. All insurance coverage maintained or procured by CONTRACTOR or required of others by
CONTRACTOR pursuant to this CONTRACT shall be endorsed to delete the subrogation
condition as to COUNTY, or must specifically allow the named insured to waive subrogation
prior to a loss.
4. All coverage types and limits required are subject to approval, modification and additional
requirements by COUNTY. CONTRACTOR shall not make any reductions in scope or limits of
coverage that may affect COUNTY’s protection without COUNTY’s prior written consent.
5. CONTRACTOR agrees to provide evidence of the insurance required herein, satisfactory to
COUNTY, consisting of: a) certificate(s) of insurance evidencing all of the coverages required
and, b) an additional insured endorsement to CONTRACTOR’s general liability policy using
Insurance Services Office form CG 20 10 with an edition date prior to 2004. CONTRACTOR
14
agrees, upon request by COUNTY to provide complete, certified copies of any policies required
within 10 days of such request. COUNTY has the right, but not the duty, to obtain any insurance
it deems necessary to protect its interests. Any premium so paid by COUNTY shall be charged
to and promptly paid by CONTRACTOR or deducted from sums due CONTRACTOR. Any
actual or alleged failure on the part of COUNTY or any other additional insured under these
requirements to obtain proof of insurance required under this CONTRACT in no way waives any
right or remedy of COUNTY or any additional insured, in this or in any other regard.
6. It is acknowledged by the parties of this CONTRACT that all insurance coverage required to
be provided by CONTRACTOR or indemnifying party, is intended to apply first and on a primary
non-contributing basis in relation to any other insurance or self-insurance available to COUNTY.
7. CONTRACTOR agrees not to self-insure or to use any self-insured retentions on any portion
of the insurance required herein and further agrees that it will not allow any indemnifying party
to self- insure its obligations to COUNTY. If CONTRACTOR’s existing coverage includes a self-
insured retention, the self-insured retention must be declared to the COUNTY. The COUNTY
may review options with CONTRACTOR, which may include reduction or elimination of the self-
insured retention, substitution of other coverage, or other solutions.
8. CONTRACTOR will renew the required coverage annually as long as COUNTY, or its
employees or agents face an exposure from operations of any type pursuant to this
CONTRACT. This obligation applies whether or not the CONTRACT is canceled or terminated
for any reason. Termination of this obligation is not effective until COUNTY executes a written
statement to that effect.
9. The limits of insurance as described above shall be considered as minimum requirements.
Should any coverage carried by CONTRACTOR or a subcontractor of any tier maintain
insurance with limits of liability that exceed the required limits or coverage that is broader than
as outlined above, those higher limits and broader coverage shall be deemed to apply for the
benefit of any person or organization included as an additional insured and those limits shall
become the required minimum limits of insurance in all Paragraphs and Sections of this
CONTRACT.
10. None of the policies required herein shall be in compliance with these requirements if they
include any limiting endorsement that has not been first submitted to COUNTY and approved of
in writing.
11. The requirements in this Exhibit supersede all other sections and provisions of this
CONTRACT to the extent that any other section or provision conflicts with or impairs the
provisions of this Exhibit.
12. Unless otherwise approved by COUNTY, insurance provided pursuant to these
requirements shall be by insurers authorized to do business in Washington and with a minimum
A.M. Best rating of A-:VII.
13. All insurance coverage and limits provided by CONTRACTOR and available or applicable to
this agreement are intended to apply to the full extent of the policies. Nothing contained in this
CONTRACT limits the application of such insurance coverage.
14. CONTRACTOR agrees require insurers, to provide notice to COUNTY thirty (30) days prior
15
to cancellation of such liability coverage or of any material alteration or non-renewal of any such
coverage, other than for non-payment of premium. CONTRACTOR shall assure that this
provision also applies to any subcontractors, joint ventures or any other party engaged by or on
behalf of contractor in relation to this agreement. Certificate(s) are to reflect that the issuer will
provide thirty (30) days’ notice to COUNTY of any cancellation of coverage.
15. COUNTY reserves the right at any time during the term of the CONTRACT to change the
amounts and types of insurance required by giving the CONTRACTOR ninety (90) days
advance written notice of such change. If such change results in substantial additional cost to
the CONTRACTOR, the COUNTY and CONTRACTOR may renegotiate CONTRACTOR’s
compensation.
16. Requirements of specific coverage features are not intended as limitation on other
requirements or as waiver of any coverage normally provided by any given policy. Specific
reference to a coverage feature is for purposes of clarification only as it pertains to a given issue
and is not intended by any party or insured to be all-inclusive.
17. CONTRACTOR agrees to provide immediate notice to COUNTY of any claim or loss against
CONTRACTOR arising out of the work performed under this agreement. COUNTY assumes no
obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of
any such claim or claims if they are likely to involve COUNTY.
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No.
From: Melissa Casey Ext: 404
Department: Public Health Briefing: ☒
Action Agenda: ☐
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): 2/2/26 Agenda Date(s): Click or tap here to enter text.
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other
(Please ensure proper internal review channels have been followed, this is the responsibility of the
requesting Department)
Item: Housing & Behavioral Health Advisory Board Recommendations – 2026 Funding Priorities
Background/Executive Summary:
According to resolution 33-18 the Housing and Behavioral Health Advisory Board will submit report
containing recommendations for funding priorities to the Board of County Commissioners (BOCC) by
January 31 of each calendar year. The advisory board recommends system-level priorities, housing &
homelessness priorities by subpopulations and intervention types, and behavioral health (substance use
disorder and mental health) priorities.
Associated Costs/Budget Impact (amount, funding source, budget amendment, etc.):
None
Public Outreach:
None
Requested Action:
None – informational/update
Attachment(s):
HBHAB Annual Report
Housing and Behavioral Health Advisory Board
2025 Annual Report
Funding Priorities for 2026
According to resolution 33-18 the Housing and Behavioral Health Advisory Board will submit report
containing recommendations for funding priorities to the Board of County Commissioners (BOCC) by
January 31 of each calendar year.
Board Members:
• Pat Tarzwell, Chair, Board of County Commissioners
• Lyndsey Sapp, Councilmember, City of Shelton
• Jason Bean-Mortinson, Thurston-Mason Behavioral Health Administrative Service Organization
• Peggy VanBuskirk, Board of Health
• Beau Bakken, Citizen, District 1
• Amanda Gonzales, Citizen, District 2
• Heather Kennedy, Citizen, District 3
System-level/wide Priorities
• Cooperation between agencies
• Evaluation, assessment, and landscape analysis of current programs/system
Housing & Homelessness Priorities:
• Subpopulation:
o Priority #1: Families with minor children
o Priority #2: Unaccompanied youth/transitional-aged youth (18-21)
o Priority #3: Seniors
o Priority #4: Individuals fleeing domestic violence
• Intervention Type:
o Priority #1: Prevent homelessness by providing eviction prevention to keep people
housed
o Priority #2: Prevent chronic homelessness by providing Rapid Rehousing rental
assistance
o Priority #3: Provide emergency shelter
Behavioral Health: Substance Use Disorder and Mental Health Priorities:
• Priority #1: Expand capacity of mental health and substance use disorder services and
coordinate existing youth services within the county and statewide system
• Priority #2: Sustainability of jail substance use and re-entry services
• Priority #3: Sustainability of crisis co-responder programs and services
• Priority #4: Sustainability of intensive case management programs and services
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No.
From: Melissa Casey Ext: Click or tap here to enter text.
Department: Public Health Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): 2/2/26 Agenda Date(s): 2/17/26
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other
(Please ensure proper internal review channels have been followed, this is the responsibility of the
requesting Department)
Item: Crossroads Housing Consolidated Homeless Grant Contract Amendment
Background/Executive Summary:
The purpose of this amendment is to provide additional rental assistance funds to maintain current
enrollments and serve additional households in the tenant-based rental assistance Rapid Rehousing
Program, to provide additional funds to the Diversion Fund in the CE/Care Coordination Program to
assist households that need only move-in costs to achieve housing stability, and to provide additional
funds to eviction prevention rent assistance. The cost breakdown and projected households to be served
are below:
• $39,066 – maintain rental assistance for 5 currently enrolled, tenant-based units; $9,000 of total
for ongoing rent assistance, move-in costs to place an additional 1-3 households (cost/progressive
engagement dependent) in tenant-based RRH.
• $10,910 – CE/Care Coordination Diversion Fund (move-in assistance only) for 3-6 households.
• $40,000 – eviction prevention rental assistance
Associated Costs/Budget Impact (amount, funding source, budget amendment, etc.):
No impact to general fund; $89,976 from Department of Commerce Consolidated Homeless Grant
Public Outreach:
N/A
Requested Action:
Move contract amendment to 2/17/26 action agenda for approval
Attachment(s):
Mason County Contract #25-029 Amendment #2
1
Contract Between
Mason County
and
Crossroads Housing
Professional Services Contract #25-029
Amendment #2
IT IS MUTUALLY AGREED THEREFORE: That the Original Contract is hereby amended as follows:
1. FUND SOURCE: Consolidated Homeless Grant, Emergency Housing SFY 26 budget, and DRF Backfill
2026
2. AMENDMENT TERM: January 1, 2026 – June 30, 2026
3. BUDGET AMENDMENT:
a. Total additional award of $49,976 from Emergency Housing SFY26 Budget:
Budget Category Current Amount Amended Amount Total New Budget
Rapid Rehousing Rent $114,893 $39,066 $153,959
CE Diversion Fund $5,500 $10,910 $16,410
• $39,066 – maintain rental assistance for 5 currently enrolled, tenant-based units; $9,000 of
total for ongoing rent assistance, move-in costs to place an additional 1-3 households
(cost/progressive engagement dependent) in tenant-based RRH.
• $10,910 – CE/Care Coordination Diversion Fund (move-in assistance only) for 3-6
households.
b. Total additional award of $40,000 from DRF Backfill 2026:
Budget Category Current Amount Amended Amount Total New Budget
EP Rent $260,659 $40,000 $300,659
ALL OTHER TERMS AND CONDITIONS of the original Contract and any subsequent amendments hereto
remain in full force and effect.
IN WITNESS WHEREOF, the undersigned has affixed his/her signature in execution thereof on the ______day
of , 2026.
CONTRACTOR MASON COUNTY
__________________________________ _________________________________________
Tanya Frazier, Executive Director Pat Tarzwell, Chair
Crossroads Housing Mason County Board of County Commissioners
The purpose of this amendment is to provide additional rental assistance funds to maintain current
enrollments and serve additional households in the tenant-based rental assistance Rapid Rehousing
Program, to provide additional funds to the Diversion Fund in the CE/Care Coordination Program to assist
households that need only move-in costs to achieve housing stability, and to provide additional funds to
eviction prevention rent assistance.
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No.
From: Melissa Casey Ext: Click or tap here to enter text.
Department: Public Health Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): 2/2/26 Agenda Date(s): 2/17/26
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other
(Please ensure proper internal review channels have been followed, this is the responsibility of the
requesting Department)
Item: Crossroads Housing – Housing & Essential Needs Contract Amendment
Background/Executive Summary:
The purpose of this amendment is to sustain original enrollment numbers from the transition of the HEN
program between Community Action Council of Lewis, Mason, & Thurston Counties and Crossroads
Housing. Additional funds are awarded to support the Rental Assistance category for homeless prevention
or rapid rehousing.
Associated Costs/Budget Impact (amount, funding source, budget amendment, etc.):
No impact to general fund; $56,517 from Department of Commerce Consolidated Homeless Grant
Public Outreach:
N/A
Requested Action:
Move contract amendment to 2/17/26 action agenda for approval
Attachment(s):
Mason County Contract #25-030 Amendment #1
1
Contract Between
Mason County
and
Crossroads Housing
Professional Services Contract #25-030
Amendment #1
IT IS MUTUALLY AGREED THEREFORE: That the Original Contract is hereby amended as follows:
1. FUND SOURCE: Consolidated Homeless Grant, Housing and Essential Needs, and CHG DRF Backfill 2026
2. AMENDMENT TERM: January 1, 2026 – June 30, 2026
3. BUDGET ADJUSTMENT:
Housing &
Essential
Needs
HEN Budget Categories Current Amount Amended
Amount
Total New
Budget
Administration HEN Admin SFY 26 $125,250.24 $0 $125,250.24
Rent HEN Rent/Facility Support SFY
26 $533,144.76 $90,967 $624,111.76
Operations HEN Operations SFY 26 $335,200.00 ($90,967) $244,233
TOTAL Housing and Essential Needs $993,595 $0 $993,595
4. BUDGET AMENDMENT: Total additional award of $56,517
Consolidated Homeless Grant CHG Budget Category Total New Budget
Document Recording Fee Backfill SFY2026 DRF Backfill 2026 $56,517
5. SCOPE OF WORK: Collaborate with DSHS, using the prioritization tools, to assist the next most
vulnerable households on the waitlist for Homeless Prevention and Rapid Rehousing.
ALL OTHER TERMS AND CONDITIONS of the original Contract and any subsequent amendments hereto
remain in full force and effect.
IN WITNESS WHEREOF, the undersigned has affixed his/her signature in execution thereof on the ______day
of , 2026.
CONTRACTOR MASON COUNTY
__________________________________ _________________________________________
Tanya Frazier, Executive Director Pat Tarzwell, Chair
Crossroads Housing Mason County Board of County Commissioners
The purpose of this amendment is to sustain original enrollment numbers from the transition of the HEN
program between Community Action Council of Lewis, Mason, & Thurston Counties and Crossroads
Housing. The budget adjustment moving funds in the current award from Operations to Rent; additional
funds are awarded to support the Rental Assistance category for homeless prevention or rapid rehousing.
Action Items:
• Road Levy Certification for 2026.
• Select consultant from the County MRSC Consultant Roster to update and complete the Belfair
General Sewer Plan.
Discussion Items:
Commissioner Follow-Up Items:
Upcoming Items:
MASON COUNTY PUBLIC WORKS
COMMISSIONER BRIEFING
February 2, 2026
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No.
From: Mike Collins, PLS, PE, County Engineer Ext: 450
Department: Public Works Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): February 2, 2026 Agenda Date(s): February 17 , 2026
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other
(Please ensure proper internal review channels have been followed, this is the responsibility of the
requesting Department)
Item: Road Levy Certification
Background/Executive Summary:
The County Road Administration Board (CRAB) annually requests that every county legislative
authority submit a certification showing the amount of the road levy fixed and the amount, if any,
budgeted in accordance with RCW 36.33.220 for traffic law enforcement, and/or any other
purpose from diverted road levy. This certification is electronically signed through CRABs new
Reporting System (CARS).
Associated Costs/Budget Impact :
N/A
Public Outreach:
N/A
Requested Action:
Recommend the Board authorize the Chair to electronically sign the Road Levy Certification for
2026 through CRAB’s reporting system (CARS).
Attachment(s):
1. Certification
2. Resolution 2025-090
A RESOLUTION FIXING THE AMOUNT OF AD VALOREM TAXES
FOR THE ROAD LEVY FOR THE YEAR 2026
RESOLUTION NO. a03.5-O \o
WHEREAS, RCW 36.40.090 states that the Board of Mason County Commissioners
shall fix the amount of the tax levies to be raised for Road Fund.
IT IS THEREFORE DETERMINED, that the following be fixed as the amounts to be
raised by ad valorem taxes for the purpose of meeting the expenditures estimated in the 2026
Budget for Mason County Refund Levy and Road Fund:
ROAD FUND $ 9,819,059.28
DIVERSION OF ROAD LEVY $ 2,160,000.00
LEVY SHIFT TO CURRENT EXPENSE $ 0.00
TOTAL ROAD LEVY $ 11,979,059.28
REFUND LEVY $ 3,281.23
TOTAL AMOUNT TO LEVY FOR 2025 $ 11,982,340.51
This resolution reserves unutilized levy for banked capacity. The current banked capacity
reserved for the year 2026 is approximately $623,074.37.
ADOPTED this a5}. day of N0\10m196325.
BOARD OF MASON COUNTY COMMISSIONERS
Sharon Trask, Chairperson
Pat Tarzwell, Commissioner
Randy Nefherlin, issioner
ATTEST:
lel=
erk of the Board
APPROVED AS TO FORM:
hitehead, Cf•ief Deputy Prosecuting Attorney
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No.
From: Loretta Swanson, Director &
Richard Dickinson, Deputy Director U&W
Management
Ext: 450
Department: Public Works Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): February 2, 2026 Agenda Date(s): February 17 , 2026
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other
(Please ensure proper internal review channels have been followed, this is the responsibility of
the requesting Department)
Item: Consultant Roster – Belfair General Sewer Plan
Background/Executive Summary:
The Belfair General Sewer Plan is approximately 90 percent complete. Remaining work includes
completion of the financial analysis and updates to reflect new zoning requirements and the
Planned Action Environmental Impact Statement (EIS).
Public Works requests authorization to utilize the Mason County Consultant Roster to select a
qualified consultant to complete the remaining work on the Belfair General Sewer Plan. Upon
completion, the plan will evaluate existing and future wastewater service needs in the Belfair
area and provide recommendations to support long-term infrastructure planning and compliance
with applicable regulatory requirements.
Associated Costs/Budget Impact:
Total project costs are expected to be under $100,000. Funding will be provided through the
existing Public Works U&W Belfair Sewer budget. No budget amendment is required.
Public Outreach:
N/A
Requested Action:
Request the Board authorize Public Works to utilize the Mason County Consultant Roster to select a
qualified consultant to complete the Belfair General Sewer Plan.
Attachment(s):
None
Mason County Administrator
411 N 5th Street
Shelton, WA 98584
(360) 427-9670 ext. 419
Mason County Commissioner
Briefing Items from County Administrator
Support Services
February 2, 2026
Specific Items for Review
→ Shelton-Mason County Chamber of Commerce amended contracts – McKenzie Smith
→ Memorial Hall Rental Policy – McKenzie Smith & Kelly Frazier
→ Bark for Mason County Recreation Area (MCRA) – John Taylor
→ Request for Defense and Indemnification coverage – Nichole Wilston
→ Memorandum of Understanding with City of Bremerton for Sanitary Sewer Service – Travis Adams
→ 2026 – 2028 Teamsters/Operators Union labor contract – Kim Monroe
Administrator Updates
Commissioner Discussion
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No.
From: McKenzie Smith Ext: 589
Department: Support Services Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): February 2, 2026 Agenda Date(s): February 3, 2026
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other
(Please ensure proper internal review channels have been followed, this is the responsibility of the
requesting Department)
Item:
Amended Contracts with the Shelton-Mason County Chamber of Commerce
Background/Executive Summary:
At the December 16, 2025 meeting, two Lodging Tax contracts were approved and awarded to
the Shelton–Mason County Chamber of Commerce: one for the Caboose Visitor Information
Center (VIC) in the amount of $26,175.17 per year and one for the Hoodsport VIC in the amount
of $159,484.87 per year. Subsequent review identified substantive errors in both contracts that
require amendment.
The Caboose VIC contract incorrectly referenced “Hoodsport” in the contract title, although the
facility is located in Shelton.
The Hoodsport VIC contract did not reflect the updated Chamber signatory title, and Exhibit A
(Scope of Services) contained clerical errors. In addition, the hours of operation were not fully or
accurately captured.
Associated Costs/Budget Impact (amount, funding source, budget amendment, etc.):
N/A
Public Outreach:
N/A
Requested Action:
Approval of the amended contracts with the Shelton-Mason County Chamber of Commerce
updating clerical errors.
Attachment(s):
Contracts
Page 1 of 14
MASON COUNTY
PROFESSIONAL SERVICES CONTRACT
2026 SHELTON-MASON COUNTY VISITOR INFORMATION CENTER SERVICES
This contract is made and entered into by and between Mason County, hereinafter referred to as "COUNTY"
and Shelton-Mason County Chamber of Commerce, hereinafter referred to as "CONTRACTOR.”
RECITALS:
WHEREAS, COUNTY desires to retain a contractor to provide Visitor Information Center services in Mason
County; and
WHEREAS, CONTRACTOR warrants that it is qualified and competent to render the services.
NOW, THEREFORE, for and in consideration of the contract made, and the payments to be made by
COUNTY, the parties agree to the following:
Special Conditions
Funding Source: Lodging Tax Fund (#163)
Invoices: CONTRACTOR shall invoice the COUNTY for Visitor Information Center services.
Treatment of Assets. Ownership of all property/equipment purchased with lodging tax funds shall be owned
by Mason County. The CONTRACTOR shall surrender to the COUNTY all property of the COUNTY within
thirty days after termination or completion of this contract unless mutually agreed up on by the parties. A
detailed inventory shall be maintained by the CONTRACTOR and reported to the COUNTY annually by
December 31.
Reporting Requirements: CONTRACTOR shall submit quarterly to the COUNTY a Visitor Information
Services Progress Report that shall include but not be limited to the following information: Number of hours
of operation for the quarter; number of visitors served in person, by phone and through mail and email
communication; number of visitors served by location of origin; future planning and goals; CHAMBER’s
Google report and number of links activated to www.explorehoodcanal.com. CONTRACTOR will fulfill
reporting requirements as defined in Revised Code of Washington RCW 67.28.1816 (2)(c)(i).
General Conditions
Scope of Services:
The CONTRACTOR agrees to provide to COUNTY the services as set forth in Exhibit A: Scope of Services
during the CONTRACT period. No material, labor or facilities will be furnished by the COUNTY, unless
otherwise provided for in the CONTRACT.
Term:
This is a ONE-year CONTRACT for the period of January 1, 2026 – December 31, 2026 with an option to
renew up to an additional two years. Services provided by CONTRACTOR prior to or after the term of this
contract shall be performed at the expense of CONTRACTOR and are not compensable under this contract
unless both parties hereto agree to such provision in writing.
Compensation:
The CONTRACT award is $159,484.87 (one hundred fifty-nine thousand four hundred eighty-four dollars
and eighty-seven cents) for each year 2026. The total funding available in 2026 for Visitor Information
Centers is $159,484.87 (one hundred fifty-nine thousand four hundred eighty-four dollars and eighty-seven
cents) each year. The Lodging Tax Advisory Committee shall make a recommendation to the Mason County
Commissioners on the contract award if and when the contract is extended.
Page 2 of 14
Accounting and Payment for CONTRACTOR Services:
Payment to the CONTRACTOR for services rendered under this contract shall be in accordance with RCW
67.28.1816 and expensed as set forth in Exhibit B: Compensation. Invoices shall be submitted for services
performed in accordance with Exhibit A. Acceptable invoices will be processed within 30 days of receipt.
CONTRACTOR will notify COUNTY if payment has not been received by the 21st day of the month. Should
COUNTY fail to make payment within the 30 days, CONTRACTOR reserves the right to charge a late
payment fee of up to five-percent (5%) of the invoice total.
Taxes:
CONTRACTOR understands and acknowledges that the COUNTY will not withhold Federal or State income
taxes. Where required by State or Federal law, the CONTRACTOR authorizes the COUNTY to withhold for
any taxes other than income taxes (i.e., Medicare). All compensation received by the CONTRACTOR will be
reported to the Internal Revenue Service at the end of the calendar year in accordance with the applicable
IRS regulations. It is the responsibility of the CONTRACTOR to make the necessary estimated tax payments
throughout the year, if any, and the CONTRACTOR is solely liable for any tax obligation arising from the
CONTRACTOR's performance of this contract. The CONTRACTOR hereby agrees to indemnify the
COUNTY against any demand to pay taxes arising from the CONTRACTOR's failure to pay taxes on
compensation earned pursuant to this contract.
COUNTY will pay sales and use taxes imposed on goods or services acquired hereunder as required by law.
The CONTRACTOR must pay all other taxes, including, but not limited to, Business and Occupation Tax,
taxes based on the CONTRACTOR's gross or net income, or personal property to which the COUNTY does
not hold title. COUNTY is exempt from Federal Excise Tax.
Withholding Payment:
In the event the CONTRACTOR has failed to perform any obligation under this contract within the times set
forth in this contract, then the COUNTY may, upon written notice, withhold from amounts otherwise due and
payable to CONTRACTOR, without penalty, until such failure to perform is cured or otherwise adjudicated.
Withholding under this clause shall not be deemed a breach entitling CONTRACTOR to termination or
damages, provided that the COUNTY promptly gives notice in writing to the CONTRACTOR of the nature of
the default or failure to perform, and in no case more than 10 days after it determines to withhold amounts
otherwise due. A determination of the Administrative Officer set forth in a notice to the CONTRACTOR of the
action required and/or the amount required to cure any alleged failure to perform shall be deemed
conclusive, except to the extent that the CONTRACTOR acts within the times and in strict accord with the
provisions of the Disputes clause of this contract. The COUNTY may act in accordance with any
determination of the Administrative Officer which has become conclusive under this clause, without prejudice
to any other remedy under the contract, to take all or any of the following actions: (1) cure any failure or
default, (2) to pay any amount so required to be paid and to charge the same to the account of the
CONTRACTOR, (3) to set off any amount so paid or incurred from amounts due or to become due the
CONTRACTOR. In the event the CONTRACTOR obtains relief upon a claim under the Disputes clause, no
penalty or damages shall accrue to CONTRACTOR by reason of good faith withholding by the contract
under this clause.
Labor Standards:
CONTRACTOR agrees to comply with all applicable state and federal requirements, including but not limited
to those pertaining to payment of wages and working conditions, in accordance with RCW 39.12.040, the
Prevailing Wage Act; the Americans with Disabilities Act of 1990; the Davis-Bacon Act; and the Contract
Work Hours and Safety Standards Act providing for weekly payment of prevailing wages, minimum overtime
pay, and providing that no laborer or mechanic shall be required to work in surroundings or under conditions
which are unsanitary, hazardous, or dangerous to health and safety as determined by regulations
promulgated by the Federal Secretary of Labor and/or the State of Washington.
Page 3 of 14
Independent Contractor:
CONTRACTOR's services shall be furnished by the CONTRACTOR as an independent CONTRACTOR,
and nothing herein contained shall be construed to create a relationship of employer -employee. All payments
made hereunder and all services performed shall be made and performed pursuant to this contract by the
CONTRACTOR as an independent contractor.
CONTRACTOR acknowledges that the entire compensation for this contract is specified in Exhibit B and the
CONTRACTOR is not entitled to any benefits including, but not limited to: vacation pay, holiday pay, sick
leave pay, medical, dental, or other insurance benefits, or any other rights or privileges afforded to
employees of the COUNTY. The CONTRACTOR represents that he/she/it maintains a separate place of
business, serves clients other than the COUNTY, will report all income and expense accrued under this
contract to the Internal Revenue Service, and has a tax account with the State of Washington Department of
Revenue for payment of all sales and use and Business and Occupation taxes collected by the State of
Washington.
CONTRACTOR will defend, indemnify and hold harmless the COUNTY, its officers, agents or employees
from any loss or expense, including, but not limited to, settlements, judgments, setoffs, attorneys' fees or
costs incurred by reason of claims or demands because of breach of the provisions of this paragraph.
Assignment and Subcontracting:
The performance of all activities contemplated by this contract shall be accomplished by CONTRACTOR. No
portion of this contract may be assigned or subcontracted to any other individual, firm or entity without the
express and prior written approval of the COUNTY.
No Guarantee of Employment:
The performance of all or part of this contract by the CONTRACTOR shall not operate to vest any
employment rights whatsoever and shall not be deemed to guarantee any employment of CONTRACTOR or
any employee of CONTRACTOR or any sub-contractor or any employee of any sub-contractor by the
COUNTY at the present time or in the future.
Conflict of Interest:
If at any time prior to commencement of, or during the term of this contract, CONTRACTOR or any of its
employees involved in the performance of this contract shall have or develop an interest in the subject matter
of this contract that is potentially in conflict with the COUNTY’s interest, then CONTRACTOR shall
immediately notify COUNTY of the same. The notification of COUNTY shall be made with sufficient
specificity to enable COUNTY to make an informed judgment as to whether or not COUNTY’s interest may
be compromised in any manner by the existence of the conflict, actual or potential. Thereafter, COUNTY
may require CONTRACTOR to take reasonable steps to remove the conflict of interest. COUNTY may also
terminate this contract according to the provisions herein for termination.
Non-Discrimination in Employment:
COUNTY’s policy is to provide equal opportunity in all terms, conditions and privileges of employment for all
qualified applicants and employees without regard to race, color, creed, religion, national origin, sex, sexual
orientation, age, marital status, disability, or veteran status. CONTRACTOR shall comply with all laws
prohibiting discrimination against any employee or applicant for employment on the grounds of race, color,
creed, religion, national origin, sex, sexual orientation, age, marital status, disability, or veteran status,
except where such constitutes a bona fide occupational qualification.
Furthermore, in those cases in which CONTRACTOR is governed by such laws, CONTRACTOR shall take
affirmative action to insure that applicants are employed, and treated during employment, without regard to
their race, color, creed, religion, national origin, sex, age, marital status, sexual orientation, disability, or
veteran status, except where such constitutes a bona fide occupational qualification. Such action shall
include, but not be limited to: advertising, hiring, promotions, layoffs or terminations, rate of pay or other
forms of compensation benefits, selection for training including apprenticeship, and participation in
recreational and educational activities. In all solicitations or advertisements for employees placed by them or
Page 4 of 14
on their behalf, CONTRACTOR shall state that all qualified applicants will receive consideration for
employment without regard to race, color, religion, sex or national origin.
The foregoing provisions shall also be binding upon any sub-contractor, provided that the foregoing provision
shall not apply to contracts or sub-contractors for standard commercial supplies or raw materials, or to sole
proprietorships with no employees.
Non-Discrimination in Client Services:
CONTRACTOR shall not discriminate on the grounds of race, color, creed, religion, national origin, sex, age,
marital status, sexual orientation, disability, or veteran status; or deny an individual or business any service
or benefits under this contract; or subject an individual or business to segregation or separate treatment in
any manner related to his/her/its receipt any service or services or other benefits provided under this
contract; or deny an individual or business an opportunity to participate in any program provided by this
contract.
Waiver of Noncompetition:
CONTRACTOR irrevocably waives any existing rights which it may have, by contract or otherwise, to require
another person or corporation to refrain from submitting a proposal to or performing work or providing
supplies to the COUNTY, and CONTRACTOR further promises that it will not in the future, directly or
indirectly, induce or solicit any person or corporation to refrain from submitting a bid or proposal to or from
performing work or providing supplies to the COUNTY.
Patent/Copyright Infringement:
CONTRACTOR will defend and indemnify COUNTY from any claimed action, cause or demand brought
against COUNTY, to the extent such action is based on the claim that information supplied by the
CONTRACTOR infringes any patent or copyright. CONTRACTOR will pay those costs and damages
attributable to any such claims that are finally awarded against COUNTY in any action. Such defense and
payments are conditioned upon the following:
A. CONTRACTOR shall be notified promptly in writing by COUNTY of any notice of such claim.
B. CONTRACTOR shall have the right, hereunder, at its option and expense, to obtain for COUNTY the right
to continue using the information, in the event such claim of infringement, is made, provided no reduction in
performance or loss results to COUNTY.
Confidentiality:
CONTRACTOR, its employees, sub-contractors, and their employees shall maintain the confidentiality of all
information provided by COUNTY or acquired by CONTRACTOR in performance of this CONTRACT, except
upon the prior written consent of the COUNTY or an order entered by a court after having acquired
jurisdiction over COUNTY. CONTRACTOR shall immediately give to COUNTY notice of any judicial
proceeding seeking disclosure of such information. CONTRACTOR shall indemnify and hold harmless
COUNTY, its officials, agents or employees from all loss or expense, including, but not limited to,
settlements, judgments, setoffs, attorneys' fees and costs resulting from CONTRACTOR's breach of this
provision.
Right to Review:
This contract is subject to review by any Federal, State or COUNTY auditor. COUNTY or its designee shall
have the right to review and monitor the financial and service components of this program by whatever
means are deemed expedient by the Administrative Officer or by COUNTY's Auditor’s Office. Such review
may occur with or without notice and may include, but is not limited to, on-site inspection by COUNTY agents
or employees, inspection of all records or other materials which COUNTY deems pertinent to the contract
and its performance, and any and all communications with or evaluations by service recipients under this
contract. CONTRACTOR shall preserve and maintain all financial records and records relating to the
performance of work under this contract for six (6) years after contract termination, and shall make them
available for such review, within Mason County, State of Washington, upon request. CONTRACTOR also
agrees to notify the Administrative Officer in advance of any inspections, audits, or program review by any
individual, agency, or governmental unit whose purpose is to review the services provided within the terms of
Formatted: English (United States)
Page 5 of 14
this contract. If no advance notice is given to CONTRACTOR, then CONTRACTOR agrees to notify the
Administrative Officer as soon as it is practical.
Insurance Requirements:
CONTRACTOR is required to provide insurance as detailed and stipulated in Exhibit C: Insurance
Requirements.
Proof of Insurance:
A certificate of insurance is attached hereto as Exhibit D: Certificate of Insurance.
Industrial Insurance Waiver:
With respect to the performance of this contract and as to claims against COUNTY, its officers, agents and
employees, CONTRACTOR expressly waives its immunity under Title 51 of the Revised Code of
Washington, the Industrial Insurance Act, for injuries to its employees and agrees that the obligations to
indemnify, defend and hold harmless provided in this contract extend to any claim brought by or on behalf of
any employee of CONTRACTOR. This waiver is mutually negotiated by the parties to this contract.
CONTRACTOR Commitments, Warranties and Representations:
Any written commitment received from CONTRACTOR concerning this contract shall be binding upon
CONTRACTOR, unless otherwise specifically provided herein with reference to this paragraph. Failure of
CONTRACTOR to fulfill such a commitment shall render CONTRACTOR liable for damages to COUNTY. A
commitment includes, but is not limited to, any representation made prior to execution of this contract,
whether or not incorporated elsewhere herein by reference, as to performance of services or equipment,
prices or options for future acquisition to remain in effect for a fixed period, or warranties.
Defense and Indemnity Contract:
Indemnification by CONTRACTOR. To the fullest extent permitted by law, CONTRACTOR agrees to
indemnify, defend and hold COUNTY and its departments, elected and appointed officials, employees,
agents and volunteers, harmless from and against any and all claims, damages, losses and expenses,
including but not limited to court costs, attorney's fees and alternative dispute resolution costs, for any
personal injury, for any bodily injury, sickness, disease or death and for any damage to or destruction of any
property (including the loss of use resulting therefrom) which 1) are caused in whole or in part by any act or
omission, negligent or otherwise, of the CONTRACTOR, its employees, agents or volunteers or
CONTRACTOR's subcontractors and their employees, agents or volunteers; or 2) are directly or indirectly
arising out of, resulting from, or in connection with performance of this contract; or 3) are based upon
CONTRACTOR’s or its subcontractors’ use of, presence upon or proximity to the property of COUNTY. This
indemnification obligation of CONTRACTOR shall not apply in the limited circumstance where the claim,
damage, loss or expense is caused by the sole negligence of COUNTY. This indemnification obligation of
the CONTRACTOR shall not be limited in any way by the Washington State Industrial Insurance Act, RCW
Title 51, or by application of any other workmen's compensation act, disability benefit act or other employee
benefit act, and the CONTRACTOR hereby expressly waives any immunity afforded by such acts. The
foregoing indemnification obligations of the CONTRACTOR are a material inducement to COUNTY to enter
into this CONTRACT, are reflected in CONTRACTOR’s compensation, and have been mutually negotiated
by the parties. Provider’s initials acknowledging indemnity terms: ________
Participation by County – No Waiver. COUNTY reserves the right, but not the obligation, to participate in the
defense of any claim, damages, losses or expenses and such participation shall not constitute a waiver of
CONTRACTOR’s indemnity obligations under this CONTRACT.
Survival of CONTRACTOR’s Indemnity Obligations. CONTRACTOR agrees all CONTRACTOR’s indemnity
obligations shall survive the completion, expiration or termination of this contract.
Indemnity by Subcontractors. In the event the CONTRACTOR enters into subcontracts to the extent allowed
under this contract, CONTRACTOR's subcontractors shall indemnify the COUNTY on a basis equal to or
exceeding CONTRACTOR’s indemnity obligations to COUNTY.
Page 6 of 14
Compliance with Applicable Laws, Rules and Regulations:
This contract shall be subject to all laws, rules, and regulations of the United States of America, the State of
Washington, political subdivisions of the State of Washington and Mason County. CONTRACTOR also
agrees to comply with applicable Federal, State, County or municipal standards for licensing, certification
and operation of facilities and programs, and accreditation and licensing of individuals.
Administration of Contract:
COUNTY hereby appoints, and CONTRACTOR hereby accepts, the Mason County Administrative Services
Manager and his or her designee, as COUNTY’s representative, hereinafter referred to as the Administrative
Officer, for the purposes of administering the provisions of this contract, including COUNTY’s right to receive
and act on all reports and documents, and any auditing performed by the COUNTY related to this contract.
The Administrative Officer for purposes of this contract is:
Travis Adams, County Administrator
411 North 5th Street
Shelton, WA 98584
Telephone (360) 427-9670 ext. 530
tadams@masoncountywa.gov
Contractor Contact Information:
Shelton-Mason County Chamber of Commerce
Deidre Peterson, President/CEO
PO Box 2389
215 West Railroad Avenue
Shelton, WA 98584
Telephone (360) 426-2021
Deidre@masonchamber.com
Notice:
Except as set forth elsewhere in the contract, for all purposes under this contract except service of process,
notice shall be given by CONTRACTOR to COUNTY’s Administrative Officer under this CONTRACT. Notice
to CONTRACTOR for all purposes under this contract shall be given to the address provided by
CONTRACTOR herein above in the “Contractor Information” section. Notice may be given by delivery or by
depositing in the U.S. mail.
Modifications:
Either party may request changes in the contract. Any and all agreed modifications, to be valid and binding
upon either party, shall be in writing and signed by both of the parties.
Termination for Default:
If CONTRACTOR defaults by failing to perform any of the obligations of the contract or becomes insolvent or
is declared bankrupt or commits any act of bankruptcy or insolvency or makes an assignment for the benefit
of creditors, COUNTY may, by depositing written notice to CONTRACTOR in the U.S. mail, terminate the
contract, and at COUNTY’s option, obtain performance of the work elsewhere. If the contract is terminated
for default, CONTRACTOR shall not be entitled to receive any further payments under the contract until all
work called for has been fully performed. Any extra cost or damage to COUNTY resulting from such
default(s) shall be deducted from any money due or coming due to CONTRACTOR. CONTRACTOR shall
bear any extra expenses incurred by COUNTY in completing the work, including all increased costs for
completing the work, and all damage sustained, or which may be sustained by COUNTY by reason of such
default.
If a notice of termination for default has been issued and it is later determined for any reason that
CONTRACTOR was not in default, the rights and obligations of the parties shall be the same as if the notice
of termination had been issued pursuant to the Termination for Public Convenience paragraph hereof.
Page 7 of 14
Termination for Public Convenience:
COUNTY may terminate this contract in whole or in part whenever COUNTY determines, in its sole
discretion that such termination is in the interests of COUNTY. Whenever the contract is terminated in
accordance with this paragraph, CONTRACTOR shall be entitled to payment for actual work performed in
compliance with Exhibit A and Exhibit B. An equitable adjustment in the contract price for partially completed
items of work will be made, but such adjustment shall not include provision for loss of anticipated profit on
deleted or uncompleted work. Termination of this contract by COUNTY at any time during the term, whether
for default or convenience, shall not constitute breach of contract by COUNTY.
Termination for Reduced Funding:
COUNTY may terminate this contract in whole or in part should COUNTY determine, in its sole discretion
that such termination is necessary due to a decrease in available project funding including State and/or
Federal grants. Whenever the CONTRACT is terminated in accordance with this paragraph, the
CONTRACTOR shall be entitled to payment for actual work performed in compliance with Exhibit A and
Exhibit B.
Disputes:
Differences between the CONTRACTOR and COUNTY, arising under and by virtue of the contract shall be
brought to the attention of COUNTY at the earliest possible time in order that such matters may be settled or
other appropriate action promptly taken. For objections that are not made in the manner specified and within
the time limits stated, the records, orders, rulings, instructions, and decisions of the Administrative Officer
shall be final and conclusive.
Notice of Potential Claims:
CONTRACTOR shall not be entitled to additional compensation which otherwise may be payable, or to
extension of time for (1) any act or failure to act by the Administrative Officer or COUNTY, or (2) the
happening of any event or occurrence, unless CONTRACTOR has given COUNTY a written Notice of
Potential Claim within ten (10) days of the commencement of the act, failure, or event giving rise to the claim,
and before final payment by COUNTY. The written Notice of Potential Claim shall set forth the reasons for
which CONTRACTOR believes additional compensation or extension of time is due, the nature of the cost
involved, and insofar as possible, the amount of the potential claim. CONTRACTOR shall keep full and
complete daily records of the work performed, labor and material used, and all costs and additional time
claimed to be additional.
Detailed Claim:
CONTRACTOR shall not be entitled to claim any such additional compensation, or extension of time, unless
within thirty (30) days of the accomplishment of the portion of the work from which the claim arose, and
before final payment by COUNTY, CONTRACTOR has given COUNTY a detailed written statement of each
element of cost or other compensation requested and of all elements of additional time required, and copies
of any supporting documents evidencing the amount or the extension of time claimed to be due.
Arbitration:
Other than claims for injunctive relief brought by a party hereto (which may be brought either in court or
pursuant to this arbitration provision), and consistent with the provisions hereinabove, any claim, dispute or
controversy between the parties under, arising out of, or related to this contract or otherwise, including
issues of specific performance, shall be determined by arbitration in Shelton, Washington, under the
applicable American Arbitration Association (AAA) rules in effect on the date hereof, as modified by this
contract. There shall be one arbitrator selected by the parties within ten (10) days of the arbitration demand,
or if not, by the AAA or any other group having similar credentials. Any issue about whether a claim is
covered by this contract shall be determined by the arbitrator. The arbitrator shall apply substantive law and
may award injunctive relief, equitable relief (including specific performance), or any other remedy available
from a judge, including expenses, costs and attorney fees to the prevailing party and pre-award interest, but
shall not have the power to award punitive damages. The decision of the arbitrator shall be final and binding
and an order confirming the award or judgment upon the award may be entered in any court having
jurisdiction. The parties agree that the decision of the arbitrator shall be the sole and exclusive remedy
Page 8 of 14
between them regarding any dispute presented or pled before the arbitrator . At the request of either party
made not later than forty-five (45) days after the arbitration demand, the parties agree to submit the dispute
to nonbinding mediation, which shall not delay the arbitration hearing date; provided, that either party may
decline to mediate and proceed with arbitration.
Venue and Choice of Law:
In the event that any litigation should arise concerning the construction or interpretation of any of the terms of
this CONTRACT, the venue of such action of litigation shall be in the courts of the State of Washington in
and for the County of Mason. Unless otherwise specified herein, this contract shall be governed by the laws
of Mason County and the State of Washington.
Severability:
If any term or condition of this contract or the application thereof to any person(s) or circumstances is held
invalid, such invalidity shall not affect other terms, conditions or applications which can be given effect
without the invalid term, condition or application. To this end, the terms and conditions of this contract are
declared severable.
Waiver:
Waiver of any breach or condition of this contract shall not be deemed a waiver of any prior or subsequent
breach. No term or condition of this contract shall be held to be waived, modified or deleted except by an
instrument, in writing, signed by the parties hereto. The failure of COUNTY to insist upon strict performance
of any of the covenants of this contract, or to exercise any option herein conferred in any one or more
instances, shall not be construed to be a waiver or relinquishment of any such, or any other covenants or
contracts, but the same shall be and remain in full force and effect.
Order of Precedence:
A. Applicable federal, state and county statutes, regulations, policies, procedures, federal Office of
Management and Budget (OMB) circulars and federal and state executive orders.
B. Funding source agreement(s) including attachments
C. Special Conditions
D. General Conditions
Entire Contract:
This written contract, comprised of the Request for Proposals as published, Proposal as submitted, writings
signed or otherwise identified and attached hereto, represents the entire contract between the parties and
supersedes any prior oral statements, discussions or understandings between the parties.
IN WITNESS WHEREOF, COUNTY and CONTRACTOR have executed this contract as of the date and
year last written below.
SHELTON-MASON COUNTY BOARD OF COUNTY COMMISSIONERS
CHAMBER OF COMMERCE SHELTON, WA
MASON COUNTY, WASHINGTON
____________________________________ ____________________________________
Deidre Peterson, Executive Director President/CEO Sharon Trask, Chair
Dated: _____________________________ Dated: _____________________________
APPROVED AS TO FORM:
________________________________
Tim Whitehead, Chief DPA
Page 9 of 14
EXHIBIT A
SCOPE OF SERVICES
2026 SHELTON-MASON COUNTY CHAMBER OF COMMERCE VISITOR INFORMATION CENTER
SERVICES
Shelton-Mason County Chamber of Commerce called “CONTRACTOR” will be responsible for providing the
following services as well as others as detailed throughout this CONTRACT.
CONTRACTOR will provide the following VISITOR INFORMATION CENTER services:
1. Maintain and operate visitor information services at the following location:
a. Hoodsport Visitor Information Center, Hoodsport, WA. Space dedicated to Visitor Information:
1,200 sq. ft. Hours of operation are 35 49 hours per regular week, typically Thursday Sunday
through Monday, 911:00 AM – 46:00 PM during the peak season (April June –
OctoberSeptember); and 24 hours per regular week, typically Friday Thursday through
Sunday, 10:00 A.M. – 4:00 PM the remainder of the year (October to May).
2. Provide information and direct assistance to visitors requesting information about area events, parks,
lodging, dining, retail and recreational services and opportunities available in Mason County.
Assistance and information shall be provided to walk-in visitors and via telephone, mail or
email/website inquiries.
3. Disseminate visitor information or relocation information materials via U.S. Priority Mail upon request.
4. Provide for sale U.S. Forest Service and National Park Service area maps, Washington State Parks
Department Discover Passes at the Hoodsport Visitor Information Center.
5. Provide regular volunteer and staff training to maintain knowledge of parks and attractions, lodging
opportunities and locations, area restaurants, recreational activities, special events and festivals and
accurate information about required permits and passes for accessing recreational opportunities.
6. Engage in community and business outreach by referring visitors to countywide lodging, dining, retail,
recreation, and cultural providers, and by maintaining strong partnerships such as the U.S. Forest
Service, Olympic National Park, Explore Hood Canal, or other regional tourism organizations to ensure
consistent visitor messaging and cross-promotion.
7. Shall provide the Tourism Contractor (NEO) with visitor-related updates regarding businesses/events
that support tourism, including but not limited to: all lodging (hotels/motels, short-term rentals,
campgrounds, etc.); dining establishments; events; and significant weather/traffic conditions,
incidents, or alerts/advisories. This information shall include the areas of Shelton, Hoodsport and
Lilliwaup and county-wide information is welcome.
8. All tourism branding is required to comply with the “Wild Side” campaign – as provided by the
Tourism Contractor (NEO).
9. Shall maintain technology hardware (i.e. tablets)/Wild Side Tourism progressive application for use
by visitors. The COUNTY may provide a minimum amount of hardware as recommended by the
Lodging Tax Advisory Committee. All hardware purchased with lodging tax is COUNTY property and
shall be inventoried annually by the CONTRACTOR.
10. Shall provide tourism information updates to Tourism Contractor (NEO) in support of the Wild Side
Tourism progressive app – this includes but not limited to issues that could impact visitors such as
events, traffic, trail and weather hazards or other emergency information that needs to be
communicated to visitors. This information needs to be provided in a timely manner.
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11. Provide quarterly reports that shall include but not be limited to the following information:
• Number of hours of operation for the quarter
• Number of visitors served in person, by phone and through mail and email communication.
• Number of visitors served by location of origin, identified served per RCW 67.28.1816 2(c)(i)
• Information provided in regards to Items 1-7, above.
• VIC’s Google analytics
• Future planning and goals
• CONTRACTOR will fulfill reporting requirements as defined in Revised Code of Washington
RCW 67.28.1816 (2)(c)(i). This information is due to the COUNTY no later than February 15
following the end of contract year.
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EXHIBIT B
COMPENSATION
The following expenses, which are directly related to Visitor Information Center activities and
reviewed by the Lodging Tax Advisory Committee, are allowed for Visitor Information Services:
Advertising
Supplies
Telephone
Postage
Association Fees & Education
Rent
Events & Programs
Utilities
Computers & Technology
Repairs & Maintenance
Tourism Mileage
Wage Expense
Payroll Taxes
Training & Seminars
Contract Labor
Travel Expense
Payment to the CONTRACTOR for services performed under this contract shall be made in accordance with
RCW 67.28.080(7) and RCW 67.28.1815 regarding Visitor Information Services and operations of tourism-
related facilities.
No work product will be produced with lodging tax funding.
CONTRACTOR shall invoice the Visitor Information services in 12 monthly equal installments and invoices
shall include at a minimum the following information: Date, Service Billed, Cost.
Invoices for Visitor Information Services shall not exceed $159,484.87 for each contract year unless
additional awards are made.
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Page 13 of 14
EXHIBIT C
INSURANCE REQUIREMENTS
1. MINIMUM Insurance Requirements:
A. Commercial General Liability Insurance using Insurance Services Office “Commercial General Liability” policy form CG 00 01,
with an edition date prior to 2004, or the exact equivalent. Coverage for an additional insured shall not be limited to its vicarious
liability. Defense costs must be paid in addition to limits. Limits shall be no less than $1,000,000 per occurrence for all covered
losses and no less than $2,000,000 general aggregate.
B. Workers’ Compensation on a state-approved policy form providing statutory benefits as required by law with employer’s liability
limits no less than $1,000,000 per accident for all covered losses.
C. Business Auto Coverage on ISO Business Auto Coverage form CA 00 01 including owned, non-owned and hired autos, or the
exact equivalent. Limits shall be no less than $1,000,000 per accident, combined single limit. If CONTRACTOR owns no vehicles,
this requirement may be satisfied by a non-owned auto endorsement to the general liability policy described above. If
CONTRACTOR or CONTRACTOR’s employees will use personal autos in any way on this project, CONTRACTOR shall obtain
evidence of personal auto liability coverage for each such person.
D. Excess or Umbrella Liability Insurance (Over Primary) if used to meet limit requirements, shall provide coverage at least as
broad as specified for the underlying coverages. Such policy or policies shall include as insureds those covered by the underlying
policies, including additional insureds. Coverage shall be “pay on behalf”, with defense costs payable in addition to policy limits.
There shall be no cross liability exclusion precluding coverage for claims or suits by one insured against another. Cove rage shall
be applicable to COUNTY for injury to employees of CONTRACTOR, subcontractors or others involved in the Work. The scope of
coverage provided is subject to approval of COUNTY following receipt of proof of insurance as required herein.
2. Certificate of Insurance:
A certificate of insurance is attached hereto as "Exhibit D Certificate of Insurance."
3. Basic Stipulations:
A. CONTRACTOR agrees to endorse third party liability coverage required herein to include as additional insureds COUNTY, its
officials, employees and agents, using ISO endorsement CG 20 10 with an edition date prior to 2004. [If this is a construction
contract, ISO endorsement 20 37 also is required.] CONTRACTOR also agrees to require all contractors, subcontractors, and
anyone else involved in this CONTRACT on behalf of the CONTRACTOR (hereinafter “indemnifying parties”) to comply with these
provisions.
B. CONTRACTOR agrees to waive rights of recovery against COUNTY regardless of the applicability of any insurance proceeds,
and to require all indemnifying parties to do likewise.
C. All insurance coverage maintained or procured by CONTRACTOR or required of others by CONTRACTOR pursuant to this
CONTRACT shall be endorsed to delete the subrogation condition as to COUNTY, or must specifically allow the named insured to
waive subrogation prior to a loss.
D. All coverage types and limits required are subject to approval, modification and additional requirements by COUNTY.
CONTRACTOR shall not make any reductions in scope or limits of coverage that may affect COUNTY’s protection without
COUNTY’s prior written consent.
E. Proof of compliance with these insurance requirements, consisting of endorsements and certificates of insurance shall be
delivered to COUNTY prior to the execution of this CONTRACT. If such proof of insurance is not delivered as required, or if such
insurance is canceled at any time and no replacement coverage is provided, COUNTY has the right, but not the duty, to obtain
any insurance it deems necessary to protect its interests. Any premium so paid by COUNTY shall be charged to and promptly
paid by CONTRACTOR or deducted from sums due CONTRACTOR.
F. It is acknowledged by the parties of this CONTRACT that all insurance coverage required to be provided by CONTRACTOR or
indemnifying party, is intended to apply first and on a primary non-contributing basis in relation to any other insurance or self-
insurance available to COUNTY.
G. CONTRACTOR agrees not to self-insure or to use any self-insured retentions on any portion of the insurance required herein
and further agrees that it will not allow any indemnifying party to self- insure its obligations to COUNTY. If CONTRACTOR’s
existing coverage includes a self-insured retention, the self-insured retention must be declared to the COUNTY. The COUNTY
may review options with CONTRACTOR, which may include reduction or elimination of the self-insured retention, substitution of
other coverage, or other solutions.
H. CONTRACTOR will renew the required coverage annually as long as COUNTY, or its employees or agents face an exposure
from operations of any type pursuant to this CONTRACT. This obligation applies whether or not the CONTRACT is canceled or
terminated for any reason. Termination of this obligation is not effective until COUNTY executes a written statement to that effect.
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EXHIBIT D
CERTIFICATE OF INSURANCE
(Placeholder)
Page 1 of 14
MASON COUNTY
PROFESSIONAL SERVICES CONTRACT
2026 SHELTON-MASON COUNTY HOODSPORT CABOOSE CULTURAL ATTRACTION
This contract is made and entered into by and between Mason County, hereinafter referred to as "COUNTY"
and Shelton-Mason County Chamber of Commerce, hereinafter referred to as "CONTRACTOR.”
RECITALS:
WHEREAS, COUNTY desires to retain a contractor to provide visitor service support as a Cultural Attraction
in Mason County; and
WHEREAS, CONTRACTOR warrants that it is qualified and competent to render the services.
NOW, THEREFORE, for and in consideration of the contract made, and the payments to be made by
COUNTY, the parties agree to the following:
Special Conditions
Funding Source: Lodging Tax Fund (#163)
Invoices: CONTRACTOR shall invoice the COUNTY for Cultural Attraction services.
Treatment of Assets. Ownership of all property/equipment purchased with lodging tax funds shall be owned
by Mason County. The CONTRACTOR shall surrender to the COUNTY all property of the COUNTY within
thirty days after termination or completion of this contract unless mutually agreed up on by the parties. A
detailed inventory shall be maintained by the CONTRACTOR and reported to the COUNTY annually by
December 31.
Reporting Requirements: CONTRACTOR shall submit quarterly to the COUNTY a Visitor Information
Services Progress Report that shall include but not be limited to the following information: Number of hours
of operation for the quarter; number of visitors served in person, by phone and through mail and email
communication; number of visitors served by location of origin; future planning and goals; CHAMBER’s
Google analytics and number of links activated to www.explorehoodcanal.com. CONTRACTOR will fulfill
reporting requirements as defined in Revised Code of Washington RCW 67.28.1816 (2)(c)(i).
General Conditions
Scope of Services:
The CONTRACTOR agrees to provide to COUNTY the services as set forth in Exhibit A: Scope of Services
during the CONTRACT period. No material, labor or facilities will be furnished by the COUNTY, unless
otherwise provided for in the CONTRACT.
Term:
This is a ONE-year CONTRACT for the period of January 1, 2026 – December 31, 2026, with an option to
renew up to an additional two years. Services provided by CONTRACTOR prior to or after the term of this
contract shall be performed at the expense of CONTRACTOR and are not compensable under this contract
unless both parties hereto agree to such provision in writing.
Compensation:
The CONTRACT award is $26,175.17 (twenty-six thousand one hundred seventy-five dollars and seventeen
cents) for each year 2026. The total funding available in 2026 for this Cultural Attraction is $26,175.17
(twenty-six thousand one hundred seventy-five dollars and seventeen cents) each year. The Lodging Tax
Advisory Committee shall make a recommendation to the Mason County Commissioners on the contract
award if and when the contract is extended.
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Accounting and Payment for CONTRACTOR Services:
Payment to the CONTRACTOR for services rendered under this contract shall be in accordance with RCW
67.28 and expensed as set forth in Exhibit B: Compensation. Invoices shall be submitted for services
performed in accordance with Exhibit A. Acceptable invoices will be processed within 30 days of receipt.
CONTRACTOR will notify COUNTY if payment has not been received by the 21st day of the month. Should
COUNTY fail to make payment within the 30 days, CONTRACTOR reserves the right to charge a late
payment fee of up to five-percent (5%) of the invoice total.
Taxes:
CONTRACTOR understands and acknowledges that the COUNTY will not withhold Federal or State income
taxes. Where required by State or Federal law, the CONTRACTOR authorizes the COUNTY to withhold for
any taxes other than income taxes (i.e., Medicare). All compensation received by the CONTRACTOR will be
reported to the Internal Revenue Service at the end of the calendar year in accordance with the applicable
IRS regulations. It is the responsibility of the CONTRACTOR to make the necessary estimated tax payments
throughout the year, if any, and the CONTRACTOR is solely liable for any tax obligation arising from the
CONTRACTOR's performance of this contract. The CONTRACTOR hereby agrees to indemnify the
COUNTY against any demand to pay taxes arising from the CONTRACTOR's failure to pay taxes on
compensation earned pursuant to this contract.
COUNTY will pay sales and use taxes imposed on goods or services acquired hereunder as required by law.
The CONTRACTOR must pay all other taxes, including, but not limited to, Business and Occupation Tax,
taxes based on the CONTRACTOR's gross or net income, or personal property to which the COUNTY does
not hold title. COUNTY is exempt from Federal Excise Tax.
Withholding Payment:
In the event the CONTRACTOR has failed to perform any obligation under this contract within the times set
forth in this contract, then the COUNTY may, upon written notice, withhold from amounts otherwise due and
payable to CONTRACTOR, without penalty, until such failure to perform is cured or otherwise adjudicated.
Withholding under this clause shall not be deemed a breach entitling CONTRACTOR to termination or
damages, provided that the COUNTY promptly gives notice in writing to the CONTRACTOR of the nature of
the default or failure to perform, and in no case more than 10 days after it determines to withhold amounts
otherwise due. A determination of the Administrative Officer set forth in a notice to the CONTRACTOR of the
action required and/or the amount required to cure any alleged failure to perform shall be deemed
conclusive, except to the extent that the CONTRACTOR acts within the times and in strict accord with the
provisions of the Disputes clause of this contract. The COUNTY may act in accordance with any
determination of the Administrative Officer which has become conclusive under this clause, without prejudice
to any other remedy under the contract, to take all or any of the following actions: (1) cure any failure or
default, (2) to pay any amount so required to be paid and to charge the same to the account of the
CONTRACTOR, (3) to set off any amount so paid or incurred from amounts due or to become due the
CONTRACTOR. In the event the CONTRACTOR obtains relief upon a claim under the Disputes clause, no
penalty or damages shall accrue to CONTRACTOR by reason of good faith withholding by the contract
under this clause.
Labor Standards:
CONTRACTOR agrees to comply with all applicable state and federal requirements, including but not limited
to those pertaining to payment of wages and working conditions, in accordance with RCW 39.12.040, the
Prevailing Wage Act; the Americans with Disabilities Act of 1990; the Davis-Bacon Act; and the Contract
Work Hours and Safety Standards Act providing for weekly payment of prevailing wages, minimum overtime
pay, and providing that no laborer or mechanic shall be required to work in surroundings or under conditions
which are unsanitary, hazardous, or dangerous to health and safety as determined by regulations
promulgated by the Federal Secretary of Labor and/or the State of Washington.
Independent Contractor:
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CONTRACTOR's services shall be furnished by the CONTRACTOR as an independent CONTRACTOR,
and nothing herein contained shall be construed to create a relationship of employer -employee. All payments
made hereunder and all services performed shall be made and performed pursuant to this contract by the
CONTRACTOR as an independent contractor.
CONTRACTOR acknowledges that the entire compensation for this contract is specified in Exhibit B and the
CONTRACTOR is not entitled to any benefits including, but not limited to: vacation pay, holiday pay, sick
leave pay, medical, dental, or other insurance benefits, or any other rights or privileges afforded to
employees of the COUNTY. The CONTRACTOR represents that he/she/it maintains a separate place of
business, serves clients other than the COUNTY, will report all income and expense accrued under this
contract to the Internal Revenue Service, and has a tax account with the State of Washington Department of
Revenue for payment of all sales and use and Business and Occupation taxes collected by the State of
Washington.
CONTRACTOR will defend, indemnify and hold harmless the COUNTY, its officers, agents or employees
from any loss or expense, including, but not limited to, settlements, judgments, setoffs, attorneys' fees or
costs incurred by reason of claims or demands because of breach of the provisions of this paragraph.
Assignment and Subcontracting:
The performance of all activities contemplated by this contract shall be accomplished by CONTRACTOR. No
portion of this contract may be assigned or subcontracted to any other individual, firm or entity without the
express and prior written approval of the COUNTY.
No Guarantee of Employment:
The performance of all or part of this contract by the CONTRACTOR shall not operate to vest any
employment rights whatsoever and shall not be deemed to guarantee any employment of CONTRACTOR or
any employee of CONTRACTOR or any sub-contractor or any employee of any sub-contractor by the
COUNTY at the present time or in the future.
Conflict of Interest:
If at any time prior to commencement of, or during the term of this contract, CONTRACTOR or any of its
employees involved in the performance of this contract shall have or develop an interest in the subject matter
of this contract that is potentially in conflict with the COUNTY’s interest, then CONTRACTOR shall
immediately notify COUNTY of the same. The notification of COUNTY shall be made with sufficient
specificity to enable COUNTY to make an informed judgment as to whether or not COUNTY’s interest may
be compromised in any manner by the existence of the conflict, actual or potential. Thereafter, COUNTY
may require CONTRACTOR to take reasonable steps to remove the conflict of interest. COUNTY may also
terminate this contract according to the provisions herein for termination.
Non-Discrimination in Employment:
COUNTY’s policy is to provide equal opportunity in all terms, conditions and privileges of employment for all
qualified applicants and employees without regard to race, color, creed, religion, national origin, sex, sexual
orientation, age, marital status, disability, or veteran status. CONTRACTOR shall comply with all laws
prohibiting discrimination against any employee or applicant for employment on the grounds of race, color,
creed, religion, national origin, sex, sexual orientation, age, marital status, disability, or veteran status,
except where such constitutes a bona fide occupational qualification.
Furthermore, in those cases in which CONTRACTOR is governed by such laws, CONTRACTOR shall take
affirmative action to insure that applicants are employed, and treated during employment, without regard to
their race, color, creed, religion, national origin, sex, age, marital status, sexual orientation, disability, or
veteran status, except where such constitutes a bona fide occupational qualification. Such action shall
include, but not be limited to: advertising, hiring, promotions, layoffs or terminations, rate of pay or other
forms of compensation benefits, selection for training including apprenticeship, and participation in
recreational and educational activities. In all solicitations or advertisements for employees placed by them or
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on their behalf, CONTRACTOR shall state that all qualified applicants will receive consideration for
employment without regard to race, color, religion, sex or national origin.
The foregoing provisions shall also be binding upon any sub-contractor, provided that the foregoing provision
shall not apply to contracts or sub-contractors for standard commercial supplies or raw materials, or to sole
proprietorships with no employees.
Non-Discrimination in Client Services:
CONTRACTOR shall not discriminate on the grounds of race, color, creed, religion, national origin, sex, age,
marital status, sexual orientation, disability, or veteran status; or deny an individual or business any service
or benefits under this contract; or subject an individual or business to segregation or separate treatment in
any manner related to his/her/its receipt any service or services or other benefits provided under this
contract; or deny an individual or business an opportunity to participate in any program provided by this
contract.
Waiver of Noncompetition:
CONTRACTOR irrevocably waives any existing rights which it may have, by contract or otherwise, to require
another person or corporation to refrain from submitting a proposal to or performing work or providing
supplies to the COUNTY, and CONTRACTOR further promises that it will not in the future, directly or
indirectly, induce or solicit any person or corporation to refrain from submitting a bid or proposal to or from
performing work or providing supplies to the COUNTY.
Patent/Copyright Infringement:
CONTRACTOR will defend and indemnify COUNTY from any claimed action, cause or demand brought
against COUNTY, to the extent such action is based on the claim that information supplied by the
CONTRACTOR infringes any patent or copyright. CONTRACTOR will pay those costs and damages
attributable to any such claims that are finally awarded against COUNTY in any action. Such defense and
payments are conditioned upon the following:
A. CONTRACTOR shall be notified promptly in writing by COUNTY of any notice of such claim.
B. CONTRACTOR shall have the right, hereunder, at its option and expense, to obtain for COUNTY the right
to continue using the information, in the event such claim of infringement, is made, provided no reduction in
performance or loss results to COUNTY.
Confidentiality:
CONTRACTOR, its employees, sub-contractors, and their employees shall maintain the confidentiality of all
information provided by COUNTY or acquired by CONTRACTOR in performance of this CONTRACT, except
upon the prior written consent of the COUNTY or an order entered by a court after having acquired
jurisdiction over COUNTY. CONTRACTOR shall immediately give to COUNTY notice of any judicial
proceeding seeking disclosure of such information. CONTRACTOR shall indemnify and hold harmless
COUNTY, its officials, agents or employees from all loss or expense, including, but not limited to,
settlements, judgments, setoffs, attorneys' fees and costs resulting from CONTRACTOR's breach of this
provision.
Right to Review:
This contract is subject to review by any Federal, State or COUNTY auditor. COUNTY or its designee shall
have the right to review and monitor the financial and service components of this program by whatever
means are deemed expedient by the Administrative Officer or by COUNTY's Auditor’s Office. Such review
may occur with or without notice and may include, but is not limited to, on-site inspection by COUNTY agents
or employees, inspection of all records or other materials which COUNTY deems pertinent to the contract
and its performance, and any and all communications with or evaluations by service recipients under this
contract. CONTRACTOR shall preserve and maintain all financial records and records relating to the
performance of work under this contract for six (6) years after contract termination, and shall make them
available for such review, within Mason County, State of Washington, upon request. CONTRACTOR also
agrees to notify the Administrative Officer in advance of any inspections, audits, or program review by any
individual, agency, or governmental unit whose purpose is to review the services provided within the terms of
Formatted: English (United States)
Page 5 of 14
this contract. If no advance notice is given to CONTRACTOR, then CONTRACTOR agrees to notify the
Administrative Officer as soon as it is practical.
Insurance Requirements:
CONTRACTOR is required to provide insurance as detailed and stipulated in Exhibit C: Insurance
Requirements.
Proof of Insurance:
A certificate of insurance is attached hereto as Exhibit D: Certificate of Insurance.
Industrial Insurance Waiver:
With respect to the performance of this contract and as to claims against COUNTY, its officers, agents and
employees, CONTRACTOR expressly waives its immunity under Title 51 of the Revised Code of
Washington, the Industrial Insurance Act, for injuries to its employees and agrees that the obligations to
indemnify, defend and hold harmless provided in this contract extend to any claim brought by or on behalf of
any employee of CONTRACTOR. This waiver is mutually negotiated by the parties to this contract.
CONTRACTOR Commitments, Warranties and Representations:
Any written commitment received from CONTRACTOR concerning this contract shall be binding upon
CONTRACTOR, unless otherwise specifically provided herein with reference to this paragraph. Failure of
CONTRACTOR to fulfill such a commitment shall render CONTRACTOR liable for damages to COUNTY. A
commitment includes, but is not limited to, any representation made prior to execution of this contract,
whether or not incorporated elsewhere herein by reference, as to performance of services or equipment,
prices or options for future acquisition to remain in effect for a fixed period, or warranties.
Defense and Indemnity Contract:
Indemnification by CONTRACTOR. To the fullest extent permitted by law, CONTRACTOR agrees to
indemnify, defend and hold COUNTY and its departments, elected and appointed officials, employees,
agents and volunteers, harmless from and against any and all claims, damages, losses and expenses,
including but not limited to court costs, attorney's fees and alternative dispute resolution costs, for any
personal injury, for any bodily injury, sickness, disease or death and for any damage to or destruction of any
property (including the loss of use resulting therefrom) which 1) are caused in whole or in part by any act or
omission, negligent or otherwise, of the CONTRACTOR, its employees, agents or volunteers or
CONTRACTOR's subcontractors and their employees, agents or volunteers; or 2) are directly or indirectly
arising out of, resulting from, or in connection with performance of this contract; or 3) are based upon
CONTRACTOR’s or its subcontractors’ use of, presence upon or proximity to the property of COUNTY. This
indemnification obligation of CONTRACTOR shall not apply in the limited circumstance where the claim,
damage, loss or expense is caused by the sole negligence of COUNTY. This indemnification obligation of
the CONTRACTOR shall not be limited in any way by the Washington State Industrial Insurance Act, RCW
Title 51, or by application of any other workmen's compensation act, disability benefit act or other employee
benefit act, and the CONTRACTOR hereby expressly waives any immunity afforded by such acts. The
foregoing indemnification obligations of the CONTRACTOR are a material inducement to COUNTY to enter
into this CONTRACT, are reflected in CONTRACTOR’s compensation, and have been mutually negotiated
by the parties. Provider’s initials acknowledging indemnity terms: ________
Participation by County – No Waiver. COUNTY reserves the right, but not the obligation, to participate in the
defense of any claim, damages, losses or expenses and such participation shall not constitute a waiver of
CONTRACTOR’s indemnity obligations under this CONTRACT.
Survival of CONTRACTOR’s Indemnity Obligations. CONTRACTOR agrees all CONTRACTOR’s indemnity
obligations shall survive the completion, expiration or termination of this contract.
Indemnity by Subcontractors. In the event the CONTRACTOR enters into subcontracts to the extent allowed
under this contract, CONTRACTOR's subcontractors shall indemnify the COUNTY on a basis equal to or
exceeding CONTRACTOR’s indemnity obligations to COUNTY.
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Compliance with Applicable Laws, Rules and Regulations:
This contract shall be subject to all laws, rules, and regulations of the United States of America, the State of
Washington, political subdivisions of the State of Washington and Mason County. CONTRACTOR also
agrees to comply with applicable Federal, State, County or municipal standards for licensing, certification
and operation of facilities and programs, and accreditation and licensing of individuals.
Administration of Contract:
COUNTY hereby appoints, and CONTRACTOR hereby accepts, the Mason County Administrative Services
Manager and his or her designee, as COUNTY’s representative, hereinafter referred to as the Administrative
Officer, for the purposes of administering the provisions of this contract, including COUNTY’s right to receive
and act on all reports and documents, and any auditing performed by the COUNTY related to this contract.
The Administrative Officer for purposes of this contract is:
Travis Adams, County Administrator
411 North 5th Street
Shelton, WA 98584
Telephone (360) 427-9670 ext. 530
tadams@masoncountywa.gov
Contractor Contact Information:
Shelton-Mason County Chamber of Commerce
Deidre Peterson, President/CEO
PO Box 2389
215 West Railroad Avenue
Shelton, WA 98584
Telephone (360) 426-2021
Deidre@masonchamber.com
Notice:
Except as set forth elsewhere in the contract, for all purposes under this contract except service of process,
notice shall be given by CONTRACTOR to COUNTY’s Administrative Officer under this CONTRACT. Notice
to CONTRACTOR for all purposes under this contract shall be given to the address provided by
CONTRACTOR herein above in the “Contractor Information” section. Notice may be given by delivery or by
depositing in the U.S. mail.
Modifications:
Either party may request changes in the contract. Any and all agreed modifications, to be valid and binding
upon either party, shall be in writing and signed by both of the parties.
Termination for Default:
If CONTRACTOR defaults by failing to perform any of the obligations of the contract or becomes insolvent or
is declared bankrupt or commits any act of bankruptcy or insolvency or makes an assignment for the benefit
of creditors, COUNTY may, by depositing written notice to CONTRACTOR in the U.S. mail, terminate the
contract, and at COUNTY’s option, obtain performance of the work elsewhere. If the contract is terminated
for default, CONTRACTOR shall not be entitled to receive any further payments under the contract until all
work called for has been fully performed. Any extra cost or damage to COUNTY resulting from such
default(s) shall be deducted from any money due or coming due to CONTRACTOR. CONTRACTOR shall
bear any extra expenses incurred by COUNTY in completing the work, including all increased costs for
completing the work, and all damage sustained, or which may be sustained by COUNTY by reason of such
default.
If a notice of termination for default has been issued and it is later determined for any reason that
CONTRACTOR was not in default, the rights and obligations of the parties shall be the same as if the notice
of termination had been issued pursuant to the Termination for Public Convenience paragraph hereof.
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Termination for Public Convenience:
COUNTY may terminate this contract in whole or in part whenever COUNTY determines, in its sole
discretion that such termination is in the interests of COUNTY. Whenever the contract is terminated in
accordance with this paragraph, CONTRACTOR shall be entitled to payment for actual work performed in
compliance with Exhibit A and Exhibit B. An equitable adjustment in the contract price for partially completed
items of work will be made, but such adjustment shall not include provision for loss of anticipated profit on
deleted or uncompleted work. Termination of this contract by COUNTY at any time during the term, whether
for default or convenience, shall not constitute breach of contract by COUNTY.
Termination for Reduced Funding:
COUNTY may terminate this contract in whole or in part should COUNTY determine, in its sole discretion
that such termination is necessary due to a decrease in available project funding including State and/or
Federal grants. Whenever the CONTRACT is terminated in accordance with this paragraph, the
CONTRACTOR shall be entitled to payment for actual work performed in compliance with Exhibit A and
Exhibit B.
Disputes:
Differences between the CONTRACTOR and COUNTY, arising under and by virtue of the contract shall be
brought to the attention of COUNTY at the earliest possible time in order that such matters may be settled or
other appropriate action promptly taken. For objections that are not made in the manner specified and within
the time limits stated, the records, orders, rulings, instructions, and decisions of the Administrative Officer
shall be final and conclusive.
Notice of Potential Claims:
CONTRACTOR shall not be entitled to additional compensation which otherwise may be payable, or to
extension of time for (1) any act or failure to act by the Administrative Officer or COUNTY, or (2) the
happening of any event or occurrence, unless CONTRACTOR has given COUNTY a written Notice of
Potential Claim within ten (10) days of the commencement of the act, failure, or event giving rise to the claim,
and before final payment by COUNTY. The written Notice of Potential Claim shall set forth the reasons for
which CONTRACTOR believes additional compensation or extension of time is due, the nature of the cost
involved, and insofar as possible, the amount of the potential claim. CONTRACTOR shall keep full and
complete daily records of the work performed, labor and material used, and all costs and additional time
claimed to be additional.
Detailed Claim:
CONTRACTOR shall not be entitled to claim any such additional compensation, or extension of time, unless
within thirty (30) days of the accomplishment of the portion of the work from which the claim arose, and
before final payment by COUNTY, CONTRACTOR has given COUNTY a detailed written statement of each
element of cost or other compensation requested and of all elements of additional time required, and copies
of any supporting documents evidencing the amount or the extension of time claimed to be due.
Arbitration:
Other than claims for injunctive relief brought by a party hereto (which may be brought either in court or
pursuant to this arbitration provision), and consistent with the provisions hereinabove, any claim, dispute or
controversy between the parties under, arising out of, or related to this contract or otherwise, including
issues of specific performance, shall be determined by arbitration in Shelton, Washington, under the
applicable American Arbitration Association (AAA) rules in effect on the date hereof, as modified by this
contract. There shall be one arbitrator selected by the parties within ten (10) days of the arbitration demand,
or if not, by the AAA or any other group having similar credentials. Any issue about whether a claim is
covered by this contract shall be determined by the arbitrator. The arbitrator shall apply substantive law and
may award injunctive relief, equitable relief (including specific performance), or any other remedy available
from a judge, including expenses, costs and attorney fees to the prevailing party and pre-award interest, but
shall not have the power to award punitive damages. The decision of the arbitrator shall be final and binding
and an order confirming the award or judgment upon the award may be entered in any court having
jurisdiction. The parties agree that the decision of the arbitrator shall be the sole and exclusive remedy
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between them regarding any dispute presented or pled before the arbitrator . At the request of either party
made not later than forty-five (45) days after the arbitration demand, the parties agree to submit the dispute
to nonbinding mediation, which shall not delay the arbitration hearing date; provided, that either party may
decline to mediate and proceed with arbitration.
Venue and Choice of Law:
In the event that any litigation should arise concerning the construction or interpretation of any of the terms of
this CONTRACT, the venue of such action of litigation shall be in the courts of the State of Washington in
and for the County of Mason. Unless otherwise specified herein, this contract shall be governed by the laws
of Mason County and the State of Washington.
Severability:
If any term or condition of this contract or the application thereof to any person(s) or circumstances is held
invalid, such invalidity shall not affect other terms, conditions or applications which can be given effect
without the invalid term, condition or application. To this end, the terms and conditions of this contract are
declared severable.
Waiver:
Waiver of any breach or condition of this contract shall not be deemed a waiver of any prior or subsequent
breach. No term or condition of this contract shall be held to be waived, modified or deleted except by an
instrument, in writing, signed by the parties hereto. The failure of COUNTY to insist upon strict performance
of any of the covenants of this contract, or to exercise any option herein conferred in any one or more
instances, shall not be construed to be a waiver or relinquishment of any such, or any other covenants or
contracts, but the same shall be and remain in full force and effect.
Order of Precedence:
A. Applicable federal, state and county statutes, regulations, policies, procedures, federal Office of
Management and Budget (OMB) circulars and federal and state executive orders.
B. Funding source agreement(s) including attachments
C. Special Conditions
D. General Conditions
Entire Contract:
This written contract, comprised of the Request for Proposals as published, Proposal as submitted, writings
signed or otherwise identified and attached hereto, represents the entire contract between the parties and
supersedes any prior oral statements, discussions or understandings between the parties.
IN WITNESS WHEREOF, COUNTY and CONTRACTOR have executed this contract as of the date and
year last written below.
SHELTON-MASON COUNTY BOARD OF COUNTY COMMISSIONERS
CHAMBER OF COMMERCE SHELTON, WA
MASON COUNTY, WASHINGTON
____________________________________ ____________________________________
Deidre Peterson, President/CEO Sharon Trask, Chair
Dated: _____________________________ Dated: _____________________________
APPROVED AS TO FORM:
________________________________
Tim Whitehead, Chief DPA
Page 9 of 14
EXHIBIT A
SCOPE OF SERVICES
2026 SHELTON-MASON COUNTY CHAMBER OF COMMERCE CULTURAL ATTRACTION SERVICES
Shelton-Mason County Chamber of Commerce called “CONTRACTOR” will be responsible for providing the
following services as well as others as detailed throughout this CONTRACT.
CONTRACTOR will provide the following CULTURAL ATTRACTION services:
1. Maintain and operate a cultural attraction at the following location:
a. Caboose #700 Railway Car, 230 W. Railroad Ave., Shelton, WA. Space dedicated to Visitor
Information: 300 sq. ft. outfitted with video monitoring and remote doorbell system, typical
hours of operation are Monday through Friday, 8:00 AM – 5:00 PM. Additional hours may be
provided to accommodate major community events and festivals held downtown Shelton.
2. Provide information and direct assistance to visitors requesting information about area events, parks,
lodging, dining, retail and recreational services and opportunities available in Mason County.
Assistance and information shall be provided to walk-in visitors and via telephone, mail or
email/website inquiries.
3. Maintain, update, and present cultural and historical interpretive materials within Caboose #700,
including the logging history exhibits installed in 2025. Interpretive displays shall be refreshed as
needed to ensure accuracy, relevance, and visitor engagement, and may be developed in collaboration
with the Tourism Contractor (NEO) or local heritage partners.
4. Shall ensure that cultural exhibits, informational materials, and other interpretive content within the
Caboose are kept current, well-maintained, and reflective of Shelton’s logging and railroad heritage.
5. Interpretive and visitor information materials for the Caboose shall be provided and/or developed in
coordination with the Tourism Contractor (NEO) to ensure consistency with regional cultural and
heritage messaging used within the Wild “Side” campaign.
6. All tourism branding is required to comply with the “Wild Side” campaign – as provided by the
Tourism Contractor (NEO).
7. Shall maintain technology hardware (i.e. tablets)/Wild Side Tourism progressive application for use
by visitors. The COUNTY may provide a minimum amount of hardware as recommended by the
Lodging Tax Advisory Committee. All hardware purchased with lodging tax is COUNTY property and
shall be inventoried annually by the CONTRACTOR.
8. . Provide quarterly reports that shall include but not be limited to the following information:
• Number of hours of operation for the quarter
• Number of visitors served in person, by phone and through mail and email communication.
• Number of visitors served by location of origin, identified served per RCW 67.28.1816 2(c)(i)
• Cultural Attraction’s Google analytics
• Future planning and goals
• CONTRACTOR will fulfill reporting requirements as defined in Revised Code of Washington
RCW 67.28.1816 (2)(c)(i). This information is due to the COUNTY no later than February 15
following the end of contract year.
Page 10 of 14
Formatted: Left
Page 11 of 14
EXHIBIT B
COMPENSATION
The following expenses, which are directly related to Cultural Attractions and reviewed by the
Lodging Tax Advisory Committee, are allowed for Cultural Attractions:
Advertising
Office & Administrative Supplies
Telephone
Postage
Association Fees & Education
Rent
Events & Programs
Utilities
Computers & Technology
Wage Expense
Payroll Taxes
Training & Seminars
Contract Labor
Preservation Activities
Routine Facility Operations
Marketing & Outreach
Payment to the CONTRACTOR for services performed under this contract shall be made in accordance with
RCW 67.28.080(7) and RCW 67.28.1815 regarding cultural, historical, and tourism-related facilities. These
statutes authorize the use of lodging tax revenues for the operation, preservation, and enhancement of
tourism-related cultural attractions.
No work product will be produced with lodging tax funding.
CONTRACTOR shall invoice the Cultural Attraction services in 12 monthly equal installments and invoices
shall include at a minimum the following information: Date, Service Billed, Cost.
Invoices for this Cultural Attraction shall not exceed $26,175.17 for each contract year unless additional
awards are made.
Page 12 of 14
Page 13 of 14
EXHIBIT C
INSURANCE REQUIREMENTS
1. MINIMUM Insurance Requirements:
A. Commercial General Liability Insurance using Insurance Services Office “Commercial General Liability” policy form CG 00 01,
with an edition date prior to 2004, or the exact equivalent. Coverage for an additional insured shall not be limited to its vicarious
liability. Defense costs must be paid in addition to limits. Limits shall be no less than $1,000,000 per occurrence for all covered
losses and no less than $2,000,000 general aggregate.
B. Workers’ Compensation on a state-approved policy form providing statutory benefits as required by law with employer’s liability
limits no less than $1,000,000 per accident for all covered losses.
C. Business Auto Coverage on ISO Business Auto Coverage form CA 00 01 including owned, non-owned and hired autos, or the
exact equivalent. Limits shall be no less than $1,000,000 per accident, combined single limit. If CONTRACTOR owns no vehicles,
this requirement may be satisfied by a non-owned auto endorsement to the general liability policy described above. If
CONTRACTOR or CONTRACTOR’s employees will use personal autos in any way on this project, CONTRACTOR shall obtain
evidence of personal auto liability coverage for each such person.
D. Excess or Umbrella Liability Insurance (Over Primary) if used to meet limit requirements, shall provide coverage at least as
broad as specified for the underlying coverages. Such policy or policies shall include as insureds those covered by the underlying
policies, including additional insureds. Coverage shall be “pay on behalf”, with defense costs payable in addition to policy limits.
There shall be no cross liability exclusion precluding coverage for claims or suits by one insured against another. Cove rage shall
be applicable to COUNTY for injury to employees of CONTRACTOR r, subcontractors or others involved in the Work. The scope
of coverage provided is subject to approval of COUNTY following receipt of proof of insurance as required herein.
2. Certificate of Insurance:
A certificate of insurance is attached hereto as "Exhibit D Certificate of Insurance."
3. Basic Stipulations:
A. CONTRACTOR agrees to endorse third party liability coverage required herein to include as additional insureds COUNTY, its
officials, employees and agents, using ISO endorsement CG 20 10 with an edition date prior to 2004. [If this is a construction
contract, ISO endorsement 20 37 also is required.] CONTRACTOR also agrees to require all contractors, subcontractors, and
anyone else involved in this CONTRACT on behalf of the CONTRACTOR (hereinafter “indemnifying parties”) to comply with these
provisions.
B. CONTRACTOR agrees to waive rights of recovery against COUNTY regardless of the applicability of any insurance proceeds,
and to require all indemnifying parties to do likewise.
C. All insurance coverage maintained or procured by CONTRACTOR or required of others by CONTRACTOR pursuant to this
CONTRACT shall be endorsed to delete the subrogation condition as to COUNTY, or must specifically allow the named insured to
waive subrogation prior to a loss.
D. All coverage types and limits required are subject to approval, modification and additional requirements by COUNTY.
CONTRACTOR shall not make any reductions in scope or limits of coverage that may affect COUNTY’s protection without
COUNTY’s prior written consent.
E. Proof of compliance with these insurance requirements, consisting of endorsements and certificates of insurance shall be
delivered to COUNTY prior to the execution of this CONTRACT. If such proof of insurance is not delivered as required, or if such
insurance is canceled at any time and no replacement coverage is provided, COUNTY has the right, but not the duty, to obtain
any insurance it deems necessary to protect its interests. Any premium so paid by COUNTY shall be charged to and promptly
paid by CONTRACTOR or deducted from sums due CONTRACTOR.
F. It is acknowledged by the parties of this CONTRACT that all insurance coverage required to be provided by CONTRACTOR or
indemnifying party, is intended to apply first and on a primary non-contributing basis in relation to any other insurance or self-
insurance available to COUNTY.
G. CONTRACTOR agrees not to self-insure or to use any self-insured retentions on any portion of the insurance required herein
and further agrees that it will not allow any indemnifying party to self- insure its obligations to COUNTY. If CONTRACTOR’s
existing coverage includes a self-insured retention, the self-insured retention must be declared to the COUNTY. The COUNTY
may review options with CONTRACTOR, which may include reduction or elimination of the self-insured retention, substitution of
other coverage, or other solutions.
H. CONTRACTOR will renew the required coverage annually as long as COUNTY, or its employees or agents face an exposure
from operations of any type pursuant to this CONTRACT. This obligation applies whether or not the CONTRACT is canceled or
terminated for any reason. Termination of this obligation is not effective until COUNTY executes a written statement to that effect.
Page 14 of 14
EXHIBIT D
CERTIFICATE OF INSURANCE
(Placeholder)
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No.
From: McKenzie Smith & Kelly Frazier Ext: 589/519
Department: Support Services Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): February 2, 2026 Agenda Date(s): February 17, 2026
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other
(Please ensure proper internal review channels have been followed, this is the responsibility of the
requesting Department)
Item:
Updated Memorial Hall Rental Policy and Procedures
Background/Executive Summary:
Changes are centered around only exempting veteran-related organizations from fees for facility use and
removing the charge for the use of the kitchen since it is not a commercial kitchen. The Veterans’
Advisory Board (VAB) also suggested limiting rental to Mason County residents/groups only,
grandfathering in groups that already meet at Memorial Hall for meetings only (such as Rotary and NA)
but other events would have a charge, and, if not charging fees to non-profits, requiring an EIN to verify
non-profit status.
Associated Costs/Budget Impact (amount, funding source, budget amendment, etc.):
N/A
Public Outreach:
N/A
Requested Action:
Discussion and approval of the updated Memorial Hall Rental Policy and Procedures.
Attachment(s):
Policy and Procedures
Facility Use Agreement
Mason County Commissioner’s Office
Memorial Hall
Rental Policy and Procedures
1. Reservations and Payment Procedures
a. Reservations will be accepted on a first-come, first-serve written application basis only using the
Facility Use Agreement form. Telephone inquiries are welcome. For more information, please call
(360) 427-9670 ext. 419.
b. Reservations are suggested requested to be made a minimum of thirty (30) days in advance.
Confirmation of rental will take place with the receipt of a $50.00 non-refundable advance deposit
that will be applied to the rental fee.
c. Before final approval of the rental application, the applicant shall furnish to the County evidence
that they have in full force and effect a general liability policy with Mason County as an additional
insured as indicated on the Facility Use Agreement. This insurance may be obtained through the
individual’s own insurance agent. Please inquire with your insurance agent that ‘Event Insurance’
is available through your renters/homeowner’s policy prior to submitting your rental application.
d. Payment procedures:
i. The rental fee must be paid in full ten (10) days prior to the event. If payment is not received
within the time limit, your reservation may be subject to cancellation. If a reservation is made
within ten (10) days of the event, confirmation of rental will take place with receipt of the rental
fee paid in full to include a $50.00 non-refundable advance rental deposit. Applicants $50.00
non-refundable deposit will go towards their rental balance. Please make checks payable to
Mason County. Payments must be made at the Commissioner’s Office, 411 North 5th Street,
Shelton.
ii. A refundable damage/cleaning deposit of $300.00 will be charged for some events and is due
with the rental fee, payable with a separate check ten (10) days prior to the event. To ensure
the return of the damage/cleaning deposit, please clean the facility before you leave. If there
is no damage and the facility is clean, the deposit will be returned to you within thirty (30) days
after the scheduled event.
iii. Cancellations can be made two (2) weeks prior to the event and must be in writing.
Cancellations made after that time will result in twenty-five percent (25%) of the rental fee
being retained or the $50.00 non-refundable deposit retained, whichever is less.
Damage/cleaning deposits will be refunded in full if the facility is left clean.
iv. Rental hours are consecutive and must include time for delivery of supplies, set up, take down,
and clean up.
v. The applicant must be at least 21 years of age, must have a valid state issued identification, and
must be present during the event. The individual signing the rental agreement will be
considered the responsible party in case of damage, theft, or any other disturbance during the
rental event.
e. Veteran organizations established community groups (for example: Rotary, Kiwanis) and 501(c)3
non-profit organizations are exempt from the payment of fees and deposits unless otherwise
assessed.
f. This policy and procedure are targeted towards, but is not limited to, all events and meetings that
are not veteran related events such as wedding receptions, family reunions, family parties, birthday
events, political gatherings, and similar activities, events that have the potential to attract large
numbers of participants, and events where food and/or alcohol may be served or allowed.
2. Rate Information
The following rates will be charged for rental of Memorial Hall:
0-2 hours 2-4 hours 4-6 hours 6-8 hours
$80.00 $155.00 $235.00 $310.00
- $300.00 damage/cleaning deposit for specified events.
- $100.00 additional charge for any event serving or allowing alcohol.
- $50.00 additional charge for use of kitchen (any food preparation or service).
The tables and chairs at Memorial Hall are the sole property of the American Legion and Veterans of
Foreign Wars posts. Any damage to the tables and/or chairs will be reimbursable to the American
Legion and VFW. Damaged tables will be valued at $125.00 per table and damaged chairs will be
valued at $40.00 per chair.
3. General Rules
a. Use of rice, birdseed, confetti, or like materials inside or outside of the facility is prohibited.
b. Decorations may only be attached to walls, windows, ceilings, or other surfaces with painters (blue)
masking tape or similar non-marring material.
c. Any use of flammable materials, such as candles, is regulated by the Shelton Fire Department.
Renters are limited to three (3) candles per table. Candles must be placed on a non -combustible
surface. Candles used in a center piece surrounded by combustible materials must be contained in
a votive or similar container. Food warming appliances must be used in accordance with the
manufacturer's recommendations. Sterno is acceptable.
d. Use of illegal drugs, smoking, vaping, and/or gambling are not permitted in or on Memorial Hall
grounds.
e. Only those areas specified on the agreement will be available for use by the renting party.
f. Alcoholic beverages are allowed inside Memorial Hall if the following requirements are met:
i. A Washington State Special Occasion Liquor License or Banquet Permit is obtained and
displayed in the room for the entirety of the event. A copy of the license or permit must
accompany the rental payment. Application forms are available through the Washington State
Liquor and Cannabis Board. Interested parties must check online for information at
https://lcb.wa.gov/.
ii. A Banquet Permit is needed for all private functions where liquor is served and for business or
social organization functions where alcohol is served at no charge and/or brought in by its
members. The function cannot be open to the general public. No alcohol may be sold under a
Banquet Permit.
iii. Non-profit organizations planning to sell alcohol for profit must obtain a Special Occasion
Liquor License.
iv. All alcohol service must end no later than 9:00 p.m. No alcohol will be allowed to be dispensed
after this time. Failure to do so will result in closure of Memorial Hall and forfeiture of the
damage/cleaning deposit.
v. All persons being served alcohol and/or consuming alcohol must be 21 years of age or older.
g. All minors on the premises must have adequate adult supervision.
h. Renters are welcome to use kitchen appliances if the additional kitchen fee has been paid.
Silverware, dishes, towels, glasses, and other kitchen supplies are not available.
i. Mason County cannot be responsible for accidents, injury, or loss of property.
4. Set Up and Clean Up
a. All items brought into Memorial Hall by renters must be removed by the end of the rental period.
Applicants are asked to remove food, materials, equipment, furnishings, decorations, and/or
garbage left after use of the facility. The renter is responsible for cleaning floors, tables, and
kitchen. This includes sweeping, vacuuming, mopping, and wiping down surfaces. The facility
must be returned to the same or better condition.
b. All trash must be taken with the renter after the event.
c. In signing the Facility Use Agreement, the renter agrees to pay the cost of any cleaning or damage
to Memorial Hall during their event.
5. Facility Information
Memorial Hall has one (1) main area available for rent. There is 1,600 square feet of space available
consisting of a large, hardwood floor area with a seating capacity of 200.
The facility may be available for rent on:
Weekdays 5:00 p.m. – 10:00 p.m.
Weekends 9:00 a.m. – 10:00 p.m.
Parking spaces are available on adjacent City streets.
1
SPECIAL EVENT FACILITY USE AGREEMENT
Date:
Facility Location/Area Requested:
Applicant/Sponsoring Organization:
Name
Address
City State Zip Code
Contact Person Telephone Number
Purpose of Event:
Activities (Be Specific)
Dates: Time: to
Anticipated Attendance:
General Public: ☐ Yes ☐ No Alcohol on Premises? ☐ Yes ☐ No Will you be using a caterer?
☐Yes ☐ No If so, Caterer Name:
Will you be using a Bounce House? ☐ Yes ☐ No
Security: ☐ Yes ☐ No
Admission Charges: ☐ Yes ☐ No Fundraiser: ☐ Yes ☐ No
Special Requests:
FEES - CHECK ALL THAT APPLY
$50 Non-Refundable Reservation Fee $80 0 - 2 Hour Rental $155 2 - 4 Hour Rental
$235 4 - 6 Hour Rental $310 6 - 8 Hour Rental $300 Damage/Cleaning Deposit
$100 Serving Alcohol
2
TERMS &
CONDITIONS
DAMAGE TO FACILITY OR EQUIPMENT
The Applicant shall be responsible for any damage or loss to equipment or property. Any person, group,
or Applicant causing damage, loss, or extensive cleanup, shall be required to pay any costs. The premises
and facilities used must be restored to the condition in which found.
DAMAGE AND CLEANING
Actual labor costs for cleanup, replacement, or repair costs for equipment, furnishings or property shall
be assessed and Mason County shall seek restitution from the Applicant.
INSURANCE REQUIREMENTS
The Applicant shall procure and maintain all insurance as required herein and comply with all limits, terms
and conditions stipulated therein, at their expense, for the duration of the event. Facilities use shall not
commence until evidence of all required insurance is provided and approved by the County. Upon request,
the Applicant shall forward to the County the original policy, or endorsement obtained, to the Applicant’s
policy currently in force. The Applicant’s insurer shall have a minimum A.M. Best’s rating of A-VII and
shall be licensed to do business in the State of Washington. Evidence of such insurance shall consist of a
completed copy of the Certificate of Insurance, signed by the insurance agent for the Applicant and
returned to Mason County Risk Management. The insurance policy will not be canceled, materially
changed, or altered without thirty (30) days prior notice submitted to Mason County Risk Management.
The policy shall be endorsed, and the certificate shall reflect that the insurance afforded therein shall be
primary insurance, any insurance or self-insurance carried by the County shall be excess and not
contributory insurance to that provided by the Applicant and the certificate shall reflect that the County is
an additional named insured on the Applicant’s general liability policy with respect to the activities of the
event. Failure of the Applicant to fully comply with the insurance requirements set forth herein, during the
term of the Agreement, shall be considered a material breach and cause for immediate termination of the
event at the County's discretion. Providing coverage in the amounts listed shall not be construed to relieve
the Applicant from liability in excess of such amounts.
REQUIRED COVERAGE: The insurance shall provide the minimum coverage as set forth below:
1. GENERAL LIABILITY INSURANCE: The Applicant shall have General Liability with limits of
$1,000,000 per occurrence for all covered losses and no less than $2,000,000 general aggregate, which
includes products, completed operation, personal injury, fire damage and medical expense.
ADDITIONAL INSURED ENDORSEMENT: General Liability Insurance must state that Mason County,
it’s officers, agents, volunteers, and employees will be specifically named as an additional insured(s) for
all coverage provided by this policy of insurance and shall be fully and completely protected by this policy
from all claims.
CONDUCT OF PERSONS
The Applicant shall be responsible for the orderly conduct of all persons using the premises by its invitation,
whether expressed or implied, during all times covered by the facility use agreement issued by the Director
of Parks and Recreation.
DEFENSE AND INDEMNIFICATION
To the fullest extent permitted by law, the Applicant agrees to indemnify, defend and hold the County and
its departments, elected and appointed officials, employees, agents, and volunteers, harmless from and
against any and all claims, damages, losses and expenses, including but not limited to court costs, attorney's
fees and alternative dispute resolution costs, for any personal injury, for any bodily injury, sickness, disease
or death and for any damage to or destruction of any property (including the loss of use resulting therefrom)
which 1) are caused in whole or in part by any act or omission, negligent or otherwise, of the Applicant,
its employees, agents, or volunteers or Applicant’s subcontractors and their employees, agents, or
volunteers; or 2) are directly or indirectly arising out of, resulting from, or in connection with performance
3
of this Agreement; or 3) are based upon the Applicant’s or its subcontractors’ use of, presence upon or
proximity to the property of the County. This indemnification obligation of the Applicant shall not apply
in the limited circumstance where the claim, damage, loss, or expense is caused by the sole negligence of
the County. This indemnification obligation of the Applicant shall not be limited in any way by the
Washington State Industrial Insurance Act, RCW Title 51, or by application of any other workmen's
compensation act, disability benefit act or other employee benefit act, and the Applicant hereby expressly
waives any immunity afforded by such acts. The foregoing indemnification obligations of the Applicant
are a material inducement to County to enter into this Agreement, are reflected in the Applicant’s
compensation, and have been mutually negotiated by the parties.
Applicant’s initials acknowledging indemnity terms:
Participation by County – No Waiver. The County reserves the right, but not the obligation, to
participate in the defense of any claim, damages, losses or expenses and such participation shall not
constitute a waiver of Applicant’s indemnity obligations under this Agreement.
Survival of Applicant’s Indemnity Obligations. The Applicant agrees all Applicant’s indemnity
obligations shall survive the completion, expiration or termination of this Agreement.
I have read the Mason County Rules and Regulations for the Use of Mason County facilities and premises,
and know the contents thereof. By signing this document, I personally, or on behalf of the organization I am
authorized to represent, bind the organization or myself to the terms and conditions set forth therein.
Applicant: County:
Print Name Risk Manager Approved – Insurance
Signature Facilities Manager
Named Insured (if different):
Print Name
Signature
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No.
From: Cassidy Krall for John Taylor Ext: 535
Department: Parks & Trails Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): February 2, 2026 Agenda Date(s): February 3, 2026
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other
(This is the responsibility of the requesting Department)
Item: MCRA Playground Woodchips
Background/Executive Summary: The Mason County Parks Department replaces the all playground
woodchips every other year on a rotation between the County owned parks that have playgrounds
installed. This year we must replace the playground woodchips at MCRA to maintain quality conditions
and playground safety for our community.
Budget Impact (amount, funding source, budget amendment, etc.): Approximately $3,700.00 out of
REET2.
Public Outreach:
Requested Action: Approval to move forward with Wildwood Playgrounds NW to bring in new
woodchips for the MCRA playground.
Attachment(s): Quote from Wildwood Playgrounds NW
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No.
From: Nichole Wilston Ext: 643
Department: Risk Management Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): 2/2/2026 Agenda Date(s): 2/17/2026
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ IT ☒ Risk ☐ Other
(Please ensure proper internal review channels have been followed, this is the responsibility of the
requesting Department)
Item: The following Mason County Officers, Employee’s and former Employee’s, pursuant to Mason
County Ordinance 06-18, request for Defense & Indemnification coverage assigned by the County as named
defendants in the case of Brandon Rubio v Mason County, et al., case no. C25-5716-TSZ-SKV, served upon
the county on January 16, 2026 via Prosecuting Attorney’s Office: Brandon Bitz, Jayson Zaniewski, Krystal
Dierich and Tonia Reed.
Background/Executive Summary: Per Ordinance No. 06-18, Mason County Policy and Procedure for
Defense and Indemnity of Employees, any officer, employee or volunteer who is subject to a claim for damages
may request that Mason County authorize and provide the defense of the claim. The Board of County
Commissioners shall authorize the payment for the defense and any nonpunitive monetary judgment awarded in
the case as outlined in the Ordinance arising from acts or omissions while performing or in good faith purporting
to perform his or her official duties.
Per Ordinance No. 06-18 Mason County reserves the right to pay punitive monetary judgments entered against
any of the named defendants, until, and if, a judgment is awarded.
Requested Action: Approval of the following Mason County Officers, Employee’s and former
Employee’s, pursuant to Mason County Ordinance 06-18, request for Defense & Indemnification coverage
assigned by the County as named defendants in the case of Brandon Rubio v Mason County, et al., case no.
C25-5716-TSZ-SKV, served upon the county on January 16, 2026 via Prosecuting Attorney’s Office:
Brandon Bitz, Jayson Zaniewski, Krystal Dierich and Tonia Reed.
Attachment(s): Brandon Rubio v Mason County, et al., case no. C25-5716-TSZ-SKV on file with Clerk
of the Board
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No.
From: Travis Adams Ext: 530
Department: County Administrator Briefing: ☒
Action Agenda: ☐
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): February 2, 2026 Agenda Date(s): Click or tap here to enter text.
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other
(Please ensure proper internal review channels have been followed, this is the responsibility of the
requesting Department)
Item: Memorandum of Understanding with City of Bremerton for Sanitary Sewer Service
Background/Executive Summary:
Commissioner Tarzwell requests to revisit the MOU amendment proposed by the city of
Bremerton as follows:
Previous Board directions to staff were to report back a cost and schedule to complete a
feasibility study, and to approach Bremerton about paying for the study.
Associated Costs/Budget Impact: The cost associated with assessing feasibility is yet to be
determined, although a sideboard of $50,000 was discussed during Public Works 1/26 briefing.
Staff have reached out to prospective firms and will continue to do so.
Public Outreach: Extensive outreach has occurred in a variety of platforms including
Commission briefings, workshops, and actions, along with media coverage and community
discussions/presentations.
Requested Action:
Board discussion regarding executing the MOU between Mason County and the City of
Bremerton.
Attachment(s):
City of Bremerton 251216 Memorandum of Understanding – requested amendment
PSIC Sewer Service Feasibility Study
PSIC Sewer Service Feasibility Study
What a Feasibility Study Is — and Is Not
What it is:
A feasibility study is a decision-support tool. It provides the Board of County Commissioners
with clear information about risks, costs, benefits, and policy implications before any
commitments are made.
What it is not:
• Not an approval of sewer service
• Not a funding decision
• Not a construction authorization
• Not an endorsement of growth or development
Key point: Studying an option does not mean the County has agreed to proceed.
How This Differs from the General Sewer Plan
The General Sewer Plan:
• Evaluates technical system capacity and infrastructure needs
• Uses long-range planning assumptions
• Answers whether the system can handle projected growth
The Feasibility Study:
• Examines issues the sewer plan does not address, including:
o Ratepayer protection and cost allocation
o Governance, ownership, and long-term risk
o Economic and business impacts to Mason County
o Opportunity cost and precedent for future requests
o Whether moving forward would be in the County’s best interest
Plain language:
The sewer plan answers can it work technically; the feasibility study answers does it make sense
for Mason County.
What This Feasibility Study Covers
• Infrastructure and capacity implications specific to PSIC
• Financial impacts and confirmation that existing ratepayers are protected
• Governance, ownership, and risk allocation
• Economic and business impacts to Mason County
• Timing, sensitivity, and regulatory risk
• Policy and precedent considerations
• A clear decision framework:
o Proceed
o Proceed with conditions
o Do not proceed
Important: The study does not recommend an outcome.
PSIC Sewer Service Feasibility Study
Integrated Draft Scope of Work (RFP)
Mason County, Washington
1. Purpose of the Study
Mason County is soliciting professional consulting services to conduct a comprehensive
feasibility study evaluating the potential provision of sewer service from the County-owned
Belfair sewer system to the Puget Sound Industrial Center (PSIC), located within the City of
Bremerton.
The purpose of this study is to provide Mason County decision-makers with a clear, objective
evaluation of technical, financial, governance, policy, and economic considerations associated
with potential service, without presuming an outcome.
This study does not constitute a commitment by Mason County to provide sewer service.
2. Study Objectives
The feasibility study shall evaluate whether sewer service to PSIC can be provided in a manner
that:
• Protects existing Mason County ratepayers
• Preserves long-term system capacity and operational flexibility
• Allocates capital and operating costs equitably
• Minimizes financial, regulatory, and governance risk to the County
• Is consistent with Mason County’s long-term growth, land use, and economic interests
• Clearly distinguishes regional benefits from direct Mason County impacts
3. Scope of Work
Task 1 – Project Initiation and Coordination
• Conduct a kickoff meeting with Mason County and City of Bremerton staff
• Confirm study assumptions, data sources, and coordination protocols
• Establish interim milestones and deliverables
Deliverable:
Project Management Plan and Schedule
Task 2 – Confirmation of Planning Assumptions
• Review and confirm PSIC wastewater flow, growth, and phasing assumptions
• Identify any material deviations from assumptions used in the Belfair General Sewer Plan
Deliverable:
Planning Assumptions Confirmation Memorandum
Task 3 – Capacity and Infrastructure Implications
Using existing planning documents and analyses where available:
• Evaluate available treatment and conveyance capacity
• Identify infrastructure required to serve PSIC
• Distinguish infrastructure driven by PSIC service from infrastructure driven by Mason
County growth
• Identify timing implications for capacity upgrades or regulatory thresholds
Deliverable:
Infrastructure and Capacity Implications Memorandum
Task 4 – Financial and Ratepayer Impact Analysis
Evaluate financial implications associated with potential PSIC service, including:
• Capital and operations and maintenance costs attributable to PSIC
• Cost allocation methodologies and funding mechanisms
• Rate impacts to existing Belfair customers, future Belfair customers, and PSIC users
The analysis shall explicitly evaluate whether sewer service to PSIC can be provided without
subsidy from existing Mason County ratepayers.
Deliverable:
Financial and Ratepayer Impact Report
Task 5 – Governance, Ownership, and Risk Allocation
Evaluate governance and risk considerations, including:
• Asset ownership models
• Operations and maintenance responsibility
• Emergency response authority
• Regulatory compliance responsibility
• Long-term operational, financial, and liability risk exposure
Deliverable:
Governance and Risk Allocation Options Matrix
Task 6 – Economic and Business Impact Considerations
Evaluate the potential economic and business implications of providing sewer service to PSIC,
with a focus on Mason County interests. This analysis shall be qualitative and policy-focused
and is not intended to be a market forecast or economic development plan.
At a minimum, the analysis shall address:
1. Interjurisdictional Growth Considerations
Whether sewer service to PSIC is reasonably expected to be additive to regional
economic activity or to redirect growth that might otherwise occur within Mason County.
2. Implications for Mason County Businesses and Employment Areas
Whether PSIC service could compete with existing or planned commercial or
employment areas within Mason County or affect the County’s ability to attract future
development.
3. Direct and Indirect Benefits to Mason County
Potential benefits such as employment opportunities for Mason County residents,
secondary economic activity, or fiscal and operational benefits.
4. Opportunity Cost Considerations
Whether reserving or allocating sewer system capacity for PSIC could limit Mason
County’s flexibility to accommodate future growth within County-served areas.
5. Policy Implications
How economic considerations may inform Mason County’s long-term economic
development objectives and future interjurisdictional service requests.
Deliverable:
Economic and Business Impact Considerations Memorandum
Task 7 – Timing and Sensitivity Analysis
Evaluate sensitivity to:
• Accelerated or delayed PSIC development
• Variations in land use or industrial intensity
• Regulatory trigger acceleration
• Infrastructure sequencing risks
Deliverable:
Timing and Sensitivity Scenarios Memorandum
Task 8 – Policy, Precedent, and Long-Term Implications
Assess:
• Whether providing sewer service to PSIC establishes precedent
• Conditions that distinguish PSIC from other potential service requests
• Policy guardrails to manage future interjurisdictional service requests
Deliverable:
Policy and Precedent Analysis Memorandum
Task 9 – Feasibility Decision Framework
Develop a decision-support framework identifying:
• Conditions under which proceeding may be reasonable
• Conditions under which proceeding is not advisable
• Conditions requiring deferral or additional prerequisites
This task shall support policy decision-making and shall not recommend a specific outcome.
Deliverable:
Feasibility Decision Matrix (Proceed / Proceed with Conditions / Do Not Proceed)
Task 10 – Final Report and Board Briefing
• Prepare a consolidated feasibility study report
• Prepare an executive summary suitable for public release
• Prepare briefing materials for the Board of County Commissioners
Deliverables:
• Final Feasibility Study Report
• Executive Summary
• BOCC Presentation Materials
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No.
From: Kim Monroe Ext: 421
Department: Human Resources Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): Feb 2, 2026 Agenda Date(s): Feb 3, 2026
Internal Review: ☐ Finance ☒ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other
(Please ensure proper internal review channels have been followed, this is the responsibility of the
requesting Department)
Item:
Tentative Agreement on Public Works Labor Contract
Background/Executive Summary:
We have reached a tentative agreement for the 2026 – 2028 Teamsters/Operators Union labor contract and
it has passed the bargaining unit ratification as of Jan 14, 2026. This concludes the ongoing efforts to
reach an agreement.
Key terms are summarized as follows:
• Effective Jan 1, 2026: Wage adjustment of 2.5%.
• Effective Jan 1, 2026: 1.5% market adjustment for the Mechanic classification
• Jan 1, 2027 – 2% wage adjustment
• Jan 2028 – 1.5% wage adjustment
Healthcare premiums increase by $52 per year, consistent with non-represented and other contracts
Vacation/Sick Leave accrual and Longevity remain consistent with County Policy. This contract
represents a modest increase in the clothing and tool allowance, and implements a shift differential of $1
for work between the hours of 10:00 pm to 6:00 am, that does not stack with the premium pay for work in
a declared emergency period.
Associated Costs/Budget Impact (amount, funding source, budget amendment, etc.):
Working with Financial Services to finalize total package cost
Union Outreach:
Currently working with the Union’s negotiator to do final contract review and prep for signatures
Requested Action:
Execute contract for implementation retroactive to January 1, 2026
Attachment(s):
Contract Summary
Operating Engineers/Teamsters and Mason County 20222026-2025 202x2028 Public Works Collective
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COLLECTIVE BARGAINING
AGREEMENT
January 1, 20222026 – December 31, 20252028
BETWEEN
TEAMSTERS UNION OPERATING ENGINEERS
LOCAL NO. 252 and LOCAL 302
AND
MASON COUNTY
PUBLIC WORKS
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TABLE OF CONTENTS
PREAMBLE ................................................................................................................................... 5
ARTICLE 1 – DEFINITIONS .......................................................................................................... 5
ARTICLE 2 – RECOGNITION ........................................................................................................ 6
2.1 RECOGNITION .................................................................................................................... 6
2.2 NEW CLASSIFICATIONS ...................................................................................................... 6
ARTICLE 3 –UNION SECURITY ................................................................................................... 7
3.1 UNION REPRESENTATION ................................................................................................... 7
3.2 BARGAINING UNIT WORK ................................................................................................... 7
3.3 NONDISCRIMINATION – UNION ACTIVITY .............................................................................. 8
ARTICLE 4 – UNION / EMPLOYER RELATIONS ......................................................................... 8
4.1 UNION ACCESS ................................................................................................................. 8
4.2 FACILITY USE .................................................................................................................... 8
4.3 STEWARDS ........................................................................................................................ 8
4.4 ORIENTATION .................................................................................................................... 8
4.5 BULLETIN BOARDS ............................................................................................................ 9
4.6 CONTRACT DISTRIBUTION .................................................................................................. 9
4.7 NEGOTIATIONS RELEASE TIME ........................................................................................... 9
4.8 GRIEVANCE RELEASE TIME ................................................................................................ 9
4.9 UNION BUSINESS ............................................................................................................... 9
4.10 BARGAINING UNIT ROSTER ........................................................................................... 9
ARTICLE 5 – MANAGEMENT RIGHTS AND RESPONSIBILITIES ............................................ 10
ARTICLE 6 - NO STRIKE / NO LOCKOUT ................................................................................. 10
ARTICLE 7 – EMPLOYMENT ...................................................................................................... 10
7.1 PROBATIONARY PERIODS ................................................................................................ 10
7.2 TYPES OF EMPLOYMENT .................................................................................................. 11
ARTICLE 8 – HOURS OF WORK AND OVERTIME .................................................................... 12
8.1 WORKDAY/WORKWEEK ................................................................................................... 12
8.2 WORK SCHEDULES .......................................................................................................... 12
8.3 REST/MEAL BREAKS ................................................................................................... 1314
8.4 DAILY WORK ASSIGNMENT ............................................................................................... 14
8.5 DAILY WORK ASSIGNMENT PROTOCOL
8.64 OVERTIME ....................................................................................................................... 14
ARTICLE 9 – EMPLOYMENT PRACTICES ................................................................................ 14
9.1 NONDISCRIMINATION ........................................................................................................ 14
9.2 JOB POSTING .................................................................................................................. 15
9.4 PERSONNEL FILE / POLICIES ............................................................................................ 15
9.5 EVALUATIONS ................................................................................................................. 16
9.6 DISCIPLINE / CORRECTIVE ACTION .................................................................................... 16
ARTICLE 10 – SENIORITY ......................................................................................................... 17
10.1 LAY-OFF & RECALL ................................................................................................... 17
10.2 BIDDING RIGHTS ......................................................................................................... 18
ARTICLE 11 – WAGES ............................................................................................................... 18
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11.1 WAGE SCHEDULE. ...................................................................................................... 18
11.2 HIRE-IN RATES ........................................................................................................... 19
11.3 SHIFT DIFFERENTIAL................................................................................................... 18
ARTICLE 12 – OTHER COMPENSATION .................................................................................. 18
12.1 CALL-BACK PAY ........................................................................................................ 18
12.2 WORK IN A HIGHER CLASSIFICATION ........................................................................... 20
12.3 MILEAGE REIMBURSEMENT ......................................................................................... 20
12.4 LONGEVITY ................................................................................................................ 20
12.5 LEAD WORKER (DESIGNATED FOREMAN) .................................................................... 20
12.6 COMMERCIAL DRIVER’S LICENSE (CDL) ...................................................................... 21
12.7 CLOTHING .................................................................................................................. 21
12.8 SPECIALTY PAY(S) ..................................................................................................... 21
ARTICLE 13 - HOLIDAYS ........................................................................................................... 21
13.1 HOLIDAYS .................................................................................................................. 21
13.2 HOLIDAY OBSERVANCE .............................................................................................. 22
13.3 HOLIDAY COMPENSATION ........................................................................................... 22
ARTICLE 14 – VACATION .......................................................................................................... 22
14.1 VACATION ACCRUAL .................................................................................................. 22
14.2 VACATION SCHEDULING .............................................................................................. 23
14.3 VACATION PAY ........................................................................................................... 23
14.4 VACATION UPON TERMINATION ................................................................................... 23
ARTICLE 15 - SICK LEAVE ........................................................................................................ 24
15.1 SICK LEAVE ACCRUAL ................................................................................................ 23
15.2 SICK LEAVE USAGE .................................................................................................... 24
15.3 SHARED LEAVE .......................................................................................................... 24
15.5 FAMILY MEMBER ........................................................................................................ 27
15.6 SICK LEAVE CASH OUT .............................................................................................. 27
ARTICLE 16 – LEAVES OF ABSENCE ...................................................................................... 27
16.1 IN GENERAL ............................................................................................................... 27
16.2 JURY DUTY/COURT .................................................................................................... 27
16.3 MILITARY LEAVE ........................................................................................................ 27
16.4 BEREAVEMENT ........................................................................................................... 28
16.5 MAINTENANCE OF SENIORITY ...................................................................................... 28
16.6 LEAVE WITHOUT PAY ................................................................................................. 28
16.7 FAMILY LEAVE – FMLA .............................................................................................. 28
16.8 PAID FAMILY & MEDICAL LEAVE COMPLIANCE ............................................................. 28
ARTICLE 17 – HEALTH & WELFARE ........................................................................................ 28
17.1 HEALTH AND LIFE INSURANCE ..................................................................................... 28
17.2 RETIREMENT .............................................................................................................. 29
ARTICLE 18 – TRAINING ........................................................................................................... 31
18.1 TRAINING ................................................................................................................... 31
18.2 TRAINING REIMBURSEMENT ........................................................................................ 31
ARTICLE 19– LABOR / MANAGEMENT COMMITTEES ............................................................ 31
19.1 PURPOSE OF COMMITTEE ........................................................................................... 31
19.2 COMPOSITION OF COMMITTEE ..................................................................................... 31
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19.3 COMPENSATION ......................................................................................................... 31
19.4 LABOR/MANAGEMENT SCHEDULING COMMITTEE ......................................................... 31
ARTICLE 20 – HEALTH & SAFETY ............................................................................................ 31
20.1 SAFE WORKPLACE ..................................................................................................... 31
20.2 HEALTH & SAFETY PLAN ............................................................................................ 32
20.3 VEHICLE SAFETY ........................................................................................................ 32
ARTICLE 21 - GRIEVANCE PROCEDURE ................................................................................. 32
21.1 GRIEVANCE DEFINED .................................................................................................. 32
21.2 GRIEVANCE PROCEDURE ............................................................................................ 32
21.3 UNION/EMPLOYER GRIEVANCE .................................................................................... 34
21.4 SCHEDULE OF MEETINGS ............................................................................................ 34
ARTICLE 22 - GENERAL PROVISIONS ..................................................................................... 35
22.1 SAVINGS CLAUSE ....................................................................................................... 35
ARTICLE 23 – ENTIRE AGREEMENT ........................................................................................ 35
23.1 DURATION CLAUSE ..................................................................................................... 35
23.2 ENTIRE AGREEMENT ................................................................................................... 35
SIGNATURES ............................................................................................................................. 36
APPENDIX I A - WAGES ............................................................................................................. 33
APPENDIX II B – SHOP ASSISTANT ......................................................................................... 35
APPEDNIX III C – DAILY WORK ASSIGNMENTS ...................................................................... 36
APPENDIX IV D – DAILY WORK ASSIGNEMENT PROTOCOL ................................................ 37
APPENDIX V E – TRAINING PROGRAM PROTOCOL ............................................................... 38
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PREAMBLE
Mason County, a political subdivision of the State of Washington, hereinafter referred to as the
“County” or “Employer,” Operating Engineer's Local 302 and Teamsters Union Local No.252,
hereinafter referred to as the “Council” or “Union,” do hereby enter into this Agreement. The Employer
and the Union agree that the effective, efficient and uninterrupted performance of governmental
service to the community is their common objective. In order to assist them in achieving that objective,
this Agreement represents the establishment of fair and reasonable compensation and working
conditions for the employees in this bargaining unit through the collective bargaining process.
ARTICLE 1 – DEFINITIONS
As used herein, the following terms shall be defined as follows:
1.1 Bargaining Unit (Council/Union) shall be Operating Engineers 302 and/or Teamsters Union
Local No. 252.
1.2 Employer (County) shall mean the Board of Mason County Commissioners.
1.21.3 Employee shall mean a person occupying a position and paid a salary or wage by the
Employer and who is represented by the bargaining unit (as defined in Article 2.1 hereof)
covered by this Agreement. Employee shall not include any person retained by the Employer
under a written personal services or consultant contract or agreement.
1.31.4 Executive, Administrative, and Professional Employees shall mean all employees as defined
in WAC 296-128-500.
1.41.5 Job classifications and salary steps are listed and categorized in Appendix A of this
Agreement.
1.51.6 “Immediate family” shall be defined as persons related by blood, marriage, or legal adoption
in the degree of relationship of spouse, registered domestic partner, grandparent, parent
(biological, adoptive, de facto, or foster parent, stepparent, or legal guardian of an employee
or employee’s souse or registered domestic partner, or a person who stood in loco parentis
when the employee was a minor child), sibling, child (biological, adopted, or foster child,
stepchild, or a child to whom the employee stands in loco parentis, is a legal guardian, or is
a de facto parent, regardless of age or dependency), grandchild, in compliance with WAC
296-130-030 and RCW 49.12.270 (or subsequent statutes) and other persons with the
approval of the Elected Official/Department Head or designee.
1.61.7 “Overtime” shall mean all Employer-required work which has been performed in excess of
forty (40) hours per week, or eight (8), nine (9), or ten (10) hours per day, consistent with
Article 8.4.
1.71.8 Promotions, Transfers and Demotions defined and distinguished:
a. Promotion is a change of an employee from a job classification to a different job
classification which is compensated at a higher salary range.
b. Transfer is a change of an employee from a job classification to a different job
classification which is compensated at the same salary range.
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c. Demotion is a change of an employee from a job classification to a different job
classification which is compensated at a lower salary range.
1.81.9 Vacation shall mean a scheduled workday or accumulation of scheduled work days on which
an employee may, by pre-arrangement, continue to receive the regular rate of compensation
although he or she does not work.
1.91.10 A Day shall mean for the purpose of timelines associated with grievances, appeals
and policy issues, a calendar day.
1.101.11 “Anniversary Day of Pay shall mean the day of employee step increase depending
on the day of hire or promotion that takes place within the same pay period of anniversary
date. The actual day of pay increase shall be the 1st or the 16th of the month, depending on
the date of the anniversary day (e.g. if an employee’s anniversary date is on January 14, the
pay increase will take effect January 1).
ARTICLE 2 – RECOGNITION –
2.1 RECOGNITION
The Mason County Board of Commissioners for MASON COUNTY recognizes that Operating
Engineers Local 302 and Teamsters Union Local No. 252, Centralia, Washington, has the right to
bargain for all full-time and regular part-time employees of the Mason County departments of Mason
County Equipment Rental and Revolving Division of the Department of Public Works, excluding:
supervisory employees, and confidential employees, under the conditions set forth in the
Washington State Public Employee’s Collective Bargaining Act of 1967.
All collective bargaining with respect to wages, hours and working conditions shall be conducted by
authorized representatives of the Union and authorized representatives of the Employer. Agreements
reached between the parties of this Agreement shall become effective only when signed by the
authorized representatives of the Union and by the Board of Mason County Commissioners.
2.2 NEW CLASSIFICATIONS
When new Regular or Temporary positions are created within the Departments represented or the
classifications listed in Appendix IA, the Union will be notified within ten (10) working days of the
pending action prior to hire.
When existing classifications are substantially modified within the Departments represented or the
classifications listed in Appendix A, the Union will be notified of the pending action within ten (10)
working days of the date that the position is first posted / advertised or the proposed effective date
of the action that would change the status of the classification.
It is mutually agreed that it is the intent of the parties to meet, upon request by either party, in order
to include or exclude new or modified positions in the bargaining unit consistent with the duties,
responsibilities, and organizational level of the classification.
The parties agree that new classification(s) designated and approved by the Employer to be within
the non-represented pay plans shall be excluded from the bargaining unit, absent a request to meet
within thirty (30) calendar days. Existing bargaining unit classifications shall remain within the
bargaining unit absent a mutual agreement by the parties or a decision by the Public Employment
Relations Commission (PERC).
If either party disagrees with the pay plan designation for a new or reclassified position, the parties
recognize the determination of whether the position is included within the bargaining unit may be
Operating Engineers/Teamsters and Mason County 20222026-2025 202x2028 Public Works Collective
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reviewed by PERC upon petition by either party or jointly. Should PERC determine the classification
to be included in the bargaining unit, the position shall be placed within the Union salary schedule
at the appropriate rate of pay and at a step arrived at either by mutual agreement/negotiation or
PERC ruling.
ARTICLE 3 –UNION SECURITY
3.1 UNION REPRESENTATION
a. It is mutually agreed that only Union members of this unit shall engage in active
participation in Union affairs of this unit, or serve in a role of leadership of the unit such as:
serving as a delegate or representative, serving on negotiating or other Union
committees, or participating in other similar activities to the interest of the unit.
b. The Union shall have up to a thirty (30) minute orientation with new employees during
the employees’ regular work hours. The Union will explain that it is designated as the
exclusive representative for all employees covered under the Collective Bargaining
Agreement. The Union shall inform each new employee that membership in the Union
is voluntary, and only when an employee clearly and affirmatively consents to joining,
the Union may collect fees. In addition, the Union shall explain to the new employee the
rights and the benefits the employee would forgo by being a non-member.
c. The Union agrees to accept employees as members without discrimination as to race,
color, creed, sex, sexual orientation, national origin or physical, sensory or mental
disability or protected classes under the law.
d. The Employer will provide for payroll deduction of Union dues and initiation fees upon
authorization by the employee. Payroll deduction authorization cards must be received
by the County department by the 15th day of the month to be recognized as effective for
that month. The County will transmit to the duly designated officer of the Union the total
amount deducted together with the list of names of the employees from whose pay
deductions were made. All refunds of such deductions which may be required to be
made to any employee shall be made by the Union, and the Union shall settle all
questions, and disputes between it and its members with reference to the deductions or
refunds of the like without recourse to the County.
e. The Employer will distribute one (1) copy of this Agreement to each employee in the unit
and to each newly hired employee of the unit. The cost of printing this Agreement shall be
equally shared between the Department and the Union.
f. The Union agrees to supply the Employer with lists of officers of the Union and
representatives and to keep such lists current. The Employer will recognize the officers
and representatives, or shop stewards.
g. Signatory organization will indemnify, defend, or hold the Employer harmless against any
claims made and against any suit instituted against the County on account of any check-
off of dues for the Union organization. The Union agrees to refund to the County any
amounts paid to it in error on account of the check-off provisions upon presentation of
proper evidence thereof by the County.
3.2 BARGAINING UNIT WORK
The County shall have the right to select its supervisory employees regardless of whether such
Operating Engineers/Teamsters and Mason County 20222026-2025 202x2028 Public Works Collective
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employees are members of a Council affiliate Union. Supervisors will not perform bargaining unit
work except in emergency situations, for the purpose of training or demonstration, or incidental
assistance to a bargaining unit employee of short duration.
3.3 NONDISCRIMINATION – UNION ACTIVITY
Neither party shall discriminate against any employee because of membership in or non-
membership in or activity on behalf of the Union. No employee shall be discharged or discriminated
against for upholding Union principles, fulfilling duties as an Officer in the Union or serving on a
Union committee.
ARTICLE 4 – UNION / EMPLOYER RELATIONS
4.1 UNION ACCESS
Employees shall have the right to Union representation. The Union’s authorized staff representatives
shall have access to the Employer’s premises where employees covered by this Agreement are
working for the purpose of investigating grievances and contract compliance, after notifying the
Employer. Access for other purposes shall not be unreasonably denied by the Employer, provided
however, that there is no serious or prolonged interruption of the Employer’s working schedule.
4.2 FACILITY USE
The conduct of Union business on Employer time and premises shall be subject to the limitations
set forth in this Article and with the understanding that no Union member or Officer shall use
Employer’s equipment in the conduct of Union business.
The Union shall be permitted to use designated premises of the Employer for Union meetings, with
or without Union staff present, provided it is not disruptive to operations and space is available.
Use of Employer’s premises for meetings shall be limited to the hours of 5:00 pm to 8:00 am and
12:00 pm to 1:00 pm, unless otherwise approved by the Employer.
4.3 STEWARDS
The Union may designate Shop Stewards for the Bargaining Unit as a whole. Stewards shall be
allowed reasonable time during working hours to investigate and process grievances. Prior to
undertaking such grievance duties, the Steward shall inform his/her supervisor of the need to be away
from his/her work. The Department Head shall grant the Steward's request unless the Steward cannot
be spared at that particular time. If such is the case, then the Department Head shall allow the Steward
time to perform his/her Steward duties at the earliest possible time.
The Union shall provide the Human Resources Department with a current list of all Stewards and
Officers. With notice to the Employer, Stewards and/or the Officers shall be allowed reasonable
time during working hours to investigate and process grievances, as defined in Article 4.8, 4.9 and
19.4.
Union activities other than those provided for in this Article are to be conducted on the employee's
own time; e.g. lunch or coffee breaks, before or after work. Employees shall attend Union meetings
on their own time.
The duties of the Shop Steward shall be to create harmony between employees and the Employer,
and there shall be no discrimination against the Shop Steward for his/her Union activities.
4.4 ORIENTATION
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During the new employee orientation process, Human Resources provide a copy of the Collective
Bargaining Agreement and will notify new hire of their shop steward. Per RCW 41.56.037, each new
hire will receive a minimum of thirty (30) minutes within the first ninety (90) days from the date of
hire, and will take place at the employee’s regular worksite or a mutually agreed upon location.
Human Resources will notify the shop steward and Union representative of each new hire within ten
(10) business days of the date of hire.
4.5 BULLETIN BOARDS
The Employer will provide a bulletin board for Union use. No materials shall be posted except
notices of meetings and elections, results of elections, changes in Union by-laws, notices of
employee social occasions, similar Union notices, letters, and memoranda. The Union will limit the
posting of any material on the Employers’ premises to its bulletin board.
4.6 CONTRACT DISTRIBUTION
The Union will provide access to a copy of this Agreement to each new and current employee in the
unit. The Employer will make a copy of the Agreement available on the County Website.
4.7 NEGOTIATIONS RELEASE TIME
The Employer will make a good faith effort to assist in providing release time for Union negotiating
team members participating in contract negotiations if negotiations take place on work time,
provided that coverage can be arranged.
4.8 GRIEVANCE RELEASE TIME
Prior to any proposed investigation of a grievance, stewards provide notice to their and the grievant’s
supervisor, which will be granted unless the steward, Officer or the grievant is working on something
that requires immediate attention. If permission cannot be immediately granted, the Employer will
arrange to allow investigation of the grievance at the earliest possible time. When it is necessary
for stewards to conduct Union business authorized by this Agreement in an area or on a shift other
than their own, they shall notify the supervisor of that area or shift of their presence and of the nature
of their business. No compensation shall be provided by the Employer for such steward activities
outside the employee’s work shift, without express pre-authorization by the steward’s Department
Director or Human Resources.
4.9 UNION BUSINESS
Compensable Union business shall be defined as meeting with an authorized Employer
representative who schedules a meeting during normal business hours when it is necessary for a
duly authorized Officer of the Union (who is also a member of the bargaining unit) to attend for the
purpose of resolving a grievance filed by a member of the bargaining unit, or other issues that
require the presence of a Union official. When reasonably possible, the Union representative will
notify their supervisor or designee when they are requested to attend a Union meeting during regular
business hours. Consistent with Articles 4.3, 4.8 and 21.4, stewards and/or the Officers shall be
afforded reasonable time for the investigation of grievance and compliance issues dealing with this
Agreement. Other Union business will not be conducted on Employer time.
Any concerns by the Employer which indicate that a Union or steward is spending an unreasonable
amount of time performing Union duties shall be referred to Human Resources for discussion and
resolution with the Staff Representative of the Union or their designee.
The Union and the Employer have the right to communicate on matters of concern using e-mail,
written correspondence, and telephonic communications.
4.10 BARGAINING UNIT ROSTER
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The Auditor's Office will provide the Union with a list of all employees within the bargaining unit on an
annual basis. The Auditor will also provide the Union the name and date of hire.
ARTICLE 5 – MANAGEMENT RIGHTS AND RESPONSIBILITIES
5.1 The Council recognizes the County’s right to manage, subject only to the terms and
conditions of this Agreement. Except as specifically abridged, granted, delegated or modified by this
Agreement, including amendments, the County reserves all customary management prerogatives
including, but not limited to the right to:
a. Establish, plan for and direct the work force toward the organizational goals
of County government.
b. Determine the organization and merits, necessity, and level of activity or
service provided to the public.
c. Determine the County budget and financial policies, including accounting
procedures.
d. Determine the procedures and standards for hiring, promotion, assignment,
transfer, layoff, discipline, and retention.
e. Discipline employees for just cause.
f. Determine the methods, means, equipment, and kinds and number of
personnel required to accomplish the governmental operations and maintain
the efficiency thereof.
g. Assign work and schedule employees.
h. Establish work rules and rules of conduct.
i. Evaluate employee performance.
j. Reduce staff or reduce working hours due to a lack of work or lack of funds.
k. Take all actions necessary to carry out the mission of the County in
emergencies.
The Parties recognize that RCW 41.56 may impose an obligation to negotiate changes in wages,
hours and working conditions not covered by this Agreement. The Union recognizes the County's
right to manage subject only to the terms and conditions of this Agreement.
ARTICLE 6 - NO STRIKE / NO LOCKOUT
6.1 The Union agrees that there shall be no strikes, slowdowns, or stoppage of work, or any
interference with the efficient operation of the Department. Any such action shall be subject to
disciplinary action, including termination and replacement of the employees involved. The Employer
shall not lockout any employee during the life of this Agreement.
ARTICLE 7 – EMPLOYMENT
7.1 PROBATIONARY PERIODS/TRIAL SERVICE PERIODS
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All newly hired employees will serve an initial probationary period of six (6) months. A probationary
period may be extended by the Employer with written notice to the employee and the Union.
Trial Service Period - Employees who are transferred or promoted to another position and/or
classification in the bargaining unit shall serve a trial service period for one (1) month of work,
consistent with Article 7.3.
7.2 TYPES OF EMPLOYMENT
7.2.1 REGULAR FULL-TIME EMPLOYEES:
A regular full-time employee is scheduled to work forty (40) hours per week. Regular Full-
Time employees are eligible to receive the standard benefit package.
7.2.2 REGULAR PART-TIME EMPLOYEES:
A regular part-time employee typically is scheduled to work a minimum of twenty (20) hours
per week but no more than forty (40) hours per week in a regularly budgeted, on-going
position. Regular Part-Time employees are eligible to receive the standard benefit package,
prorated to match the FTE percentage and adjusted by actual hours worked. Medical
benefits are consistent with Article 17.1.
7.2.3 TEMPORARY EMPLOYEES:
A temporary employee is hired for a specific assignment or project that has a duration of
employment and schedule that is anticipated to work one thousand and forty (1,040) hours
or more in a twelve (12) month period.
A temporary employee is eligible for the standard benefits package, prorated to match the
anticipated FTE percentage and adjusted by actual hours worked. Medical benefits are
consistent with Article 17.1 if Part-Time Temporary.
If a regular employee accepts an assignment of a temporary position, that employee will be
eligible for return rights to their former position upon completion of the specific assignment
or term of the temporary employment or upon twenty (20) calendar days’ notice from the
Employer or thirty (30) calendar days’ notice from the employee, whichever is earlier. The
regular employee shall continue to earn seniority as to their former position during the period
of the temporary position assignment. Any new-hire employee who is hired to fill the
vacancy, which was created by the regular employee accepting a temporary position, will
also be hired as a temporary employee and that employee will cease to have employment
rights upon the return of the regular employee to the former position.
Employees in temporary positions serve an anticipated but not guaranteed term. While a
term of employment is anticipated, the assignment/project may be terminated at any time for
any reason, with or without notice.
7.2.4 EXTRA HELP/ON-CALL EMPLOYEES:
An on-call/extra help employee works in a limited, but on-going capacity. They do not have
a specific end date. Their schedule may consist of an intermittent or varying schedule per
week on an as needed basis and are anticipated to work fewer than one thousand and forty
(1,040) hours within a twelve (12) month period. They are not eligible for the benefits
package.
7.2.5 SEASONAL EMPLOYEES:
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A seasonal employee works for a specific amount of time and is not anticipated to meet or
exceed one thousand and forty (1,040) accumulated hours in a twelve (12) month period. A
seasonal employee is not eligible to receive the benefits package. The combined number of
seasonal help employees shall not exceed eight (8).
ARTICLE 8 – HOURS OF WORK AND OVERTIME
8.1 WORKDAY/WORKWEEK
The workweek shall normally consist of five (5) workdays within a seven (7) consecutive day period,
beginning Sunday at 12:00 am through Saturday 11:59 pm. The assignment of workdays and work
schedules shall be determined by the Employer in order to meet business and customer service
needs or in response to budgetary demands.
8.2 WORK SCHEDULES
Where a single shift is worked, eight (8) hours of continuous employment, except for lunch periods,
shall constitute a day's work; time to start when an employee arrives at normally assigned shop
in response to County’s orders. Five (5) days, 7:00 am Monday to 3:30 pm Friday, shall normally
constitute a week's work.
A guarantee of four (4) hours' pay shall be paid to any employee who reports to work on a workday
but is not put to work.
Changes in work schedule, may include changes in the schedule or total hours.
Management shall reserve the right to modify the daily schedule of the Roads, Fleet and Sign
Shop personnel to ensure coverage of County needs beyond those of the Road Department itself.
In an emergency identified by the Public Works Director or designee, management may implement
a 12-hour, two-shift operation (12:00pm to 12:00am and 12:00am to 12:00pm). When the County
implements such two-shift 24-hour operation, all bargaining unit employees shall be compensated
at the double-time rate of pay for all overtime hours. Employees will be given as much notice as
possible to adjust to the change in hours going into and coming out of the revised work hours.
Employees working their normal schedule during the term of an emergency will not be paid the
double-time rate for overtime hours while working their regularly scheduled hours. However,
subject to supervisory approval, employees may flex their schedule to avoid the necessity of using
vacation accruals when transitioning into work status and coming out of revised work hours and
returning to their normal schedule. House worked during emergency operations are not eligible
for Shift Differential as defined in Article 11.3. This section shall supersede any other potential
conflicting language in this Agreement.
Bargaining Note: Comp: Comp time can be earned at their double time rate via the above language and in that case
would be available to cover hours needed when coming out of revised hours and returning to their normal schedule.
This would avoid the necessity of using vacation accruals. Scenarios discussed.
Bargaining note: Language in article 8 is not intended to override Shift Differentail in Art. 11.3 Scenario Discussed:
Employees assigned to work between 10:00 p.m. and 6:00 a.m. during an emergency operation declared by the Public
Works Director or designee will be compensated pursuant to Article 8.2, and the shift differential in Article 11.3 will not
apply to such hours.
An earlier starting time than listed above may be adopted for any or all employees during the
months of daylight saving's time. Such earlier starting time shall be mutually agreeable among the
County, the employee(s) and the Council, and shall be paid at the regular rate of eight (8) hours
of continuous work.
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It is understood by the parties' signatory to this Agreement by and between Mason County and
Engineers Local 302 and Teamsters Local No. 252, that effective immediately, the items listed below
are negotiated changes in Road and ER&R Maintenance Work Schedules from the present five (5)
8-hour workdays to four (4) 10-hour workdays:
Working Hours Road Maintenance Personnel: - Monday through Friday
Last full week of March through the first full week of April: 6:30 am – 5:00 pm
Second full week of April through the first full week of September: 6:00 am – 4:30 pm
Second full week of September through the last full week of September: 6:30 am – 5:00 pm
Working Hours ER&R Personnel: - Monday through Friday 6:00 am – 4:30 pm
Stewards and management will meet to discuss adjusting start times as needed. If the level of
service in the areas of responsibility deteriorates, we will correct this by splitting the four (4) day
shifts to include one (1) shift, Monday through Thursday and the other shift Tuesday through Friday.
8.3 REST/MEAL BREAKS
Employees shall receive a thirty (30) minute paid lunch after working more than two (2) hours'
overtime, and an additional paid thirty (30) minute meal period for each additional four (4) hours
of work. When employees are directed to work through their paid meal period(s), they shall have
the option of taking their paid meal period(s) at the end of the shift or adding the equivalent amount
of paid time to their time sheet.
Normally, employees will be entitled to two (2), fifteen (15) minute paid rest breaks during the
regular work-day; one approximately midpoint through the first half of the work-day, and one
approximately midpoint in the second half of the workday. However, when operational needs of
the County require a change to the norm and if the nature of the work allows an employee to take
intermittent rest breaks from duty, management may require that such employee(s) take
intermittent rest periods equivalent to the fifteen (15) minutes, as provided for in WAC 296-126-
092.
General Policy8.4 Daily Work Assignments
Daily work assignments shall be made by the managers and supervisors, and given to
workers having the skills and abilities to perform the work efficiently. Seniority will be the
primary consideration for truck and equipment daily work assignments. All assignments,
including training assignments, will be made in good faith and not in an arbitrary or capricious
manner. Training needs will be determined by the County as provided in Appendix VIII.
Outlying Shops
The following criteria pertain to Belfair Shop and any other satellite shops that may be
opened away from the Central Shop facility:
1. Seniority shall be taken into consideration when assigning employees
permanently to the outlying shops. If no senior employee wants the
position, the least senior employee with the necessary skills and ability
will be transferred.
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2. Employees shall not be temporarily assigned to an outlying shop to
perform manual labor when the shop they are permanently assigned to
has truck or equipment work available for which they are qualified,
unless mutually agreed to by the employee and supervisor.
3. Employees temporarily assigned to another shop shall report to work
at their normally assigned shop and travel to the other shop via a
County vehicle, unless mutually agreed to by the employee and
supervisor.
8.5 Daily Work Assignment Protocol
Whenever possible, daily work assignment sheets will be posted prior to the start of
each shift.
Joint crew meeting at the beginning of each shift to explain any deviation from the
normal work assignment, such as:
a. Job continuity
b. Training opportunity
c. Specialty requirement
d. Unforeseen requirement
The joint crew meeting is to be short and informative. Except for safety issues, any
questions/complaints will be directed through the appropriate Shop Steward for
resolution with management.
This protocol may be adjusted by mutual agreement between management and the
Unions.
8.66 OVERTIME
All time worked over eight (8) hours, or their regularly scheduled nine (9) or ten (10) hours in any
one (1) day, shall be paid for at the rate of time and one-half. All work performed between
3:30/4:30 pm Friday and 11:59pm Saturday shall be paid for at a rate of time and one-half. All
work performed between 12:00am Sunday and 11:59pm Sunday shall be paid for at the double-
time rate. All work performed between 12:00am Monday and 6:00 am Monday shall be paid for
at the rate of time and one-half. Overtime shall be paid to the nearest quarter hour. The maximum
hours worked shall not exceed sixteen (16) continuous hours, unless approved by the County
Engineer or the Public Works Director. All scheduled weekend overtime work will be offered to
regular employees before being offered to Seasonal Help.
ARTICLE 9 – EMPLOYMENT PRACTICES
9.1 NONDISCRIMINATION
Mindful of their legal and moral obligations, the parties agree that in their service to the public they will
provide equal treatment and respect for all including the public, as well as the parties to this
Agreement. The Employer and the Union agree that they will not discriminate against any employee
by reason of race, color, creed, national origin, physical handicaps, physical characteristics, sexual
orientation, sex, age, place of residence and marital, family or Union affiliation status as long as the
employee is capable of meeting the job requirements.
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Disputes involving this Article may be processed through an appropriate agency and/or the grievance
procedure; however, use of the grievance procedure is encouraged prior to the initiation of any other
official action involving such a dispute when the action is originated by the Union or members thereof.
Whenever words denoting gender are used in this Agreement, they are intended to apply equally to
either gender.
9.2 JOB POSTING
All job vacancies (or newly created positions) under this Agreement shall be posted for one (1)
week for bidding purposes by the Human Resources Department. The posting shall indicate the
salary range for the position, the required or preferred minimum qualifications and/or experience
and the application process. Union positions will be identified as such. Employees interested in the
position must apply for the posted position within the one (1) week posting period in order to be
considered. For employees to be considered they must meet the minimum qualifications of the job
description.
9.3 PROMOTIONS
Promotions, Transfers and Demotions defined - As used in this Article the following terms mean:
a) Promotion is a change of an employee from a job classification to a different job
classification which is compensated at a higher salary range.
b) Transfer is a change of an employee from a job classification to a different job
classification which is compensated at the same salary range.
c) Demotion is a change of an employee from a job classification to a different job
classification which is compensated at a lower salary range
Employees who promote, transfer or voluntarily demote to another job classification shall serve a one
(1) month trial service period in their new position.
Employees may elect to revert to their previous job classification and position within ninety (90)
calendar days of the effective date of the promotion, transfer or voluntary demotion. After this time, if
an employee fails to successfully complete the trial service period in the new job classification, the
employee may be returned to their previous position if it has not been either abolished or filled (i.e. an
offer of employment has not been extended). If the position was abolished or filled, such employee
will be laid off and eligible for recall in accordance with Article 10, except that the employee may not
bump another employee. Employees on trial service shall be paid the appropriate established salary
for that position; and, if reverted, will return to their previous salary (including any adjustments due;
e.g. salary increase, step increase, etc.).
9.4 PERSONNEL FILE / POLICIES
Unless otherwise provided by the terms of this Agreement, the Employer Administrative and
Personnel Policies shall apply to members of this bargaining unit. Employees shall also refer to
Employer policies to resolve matters not covered by this Agreement or for clarification of matters
covered by this Agreement. However, where there is a conflict between Employer policies and any
provisions of this Agreement, the provision(s) of this Agreement shall govern.
The official personnel file for each employee shall be clearly identified as such and the Human
Resources Department shall be the custodian of such files. The files shall be locked, and access shall
be limited to the employee’s Elected Official/Department Head or anyone designated by the Employer
to act on their behalf, and staff in the Human Resources Department. An employee may examine
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his/her own personnel file by making an appointment with Human Resources. Representatives of the
employee may be granted access with the written authorization of the employee, except as authorized
by law.
Conditions of hiring, termination change in status, shift, evaluations, commendations and
disciplinary actions shall be in writing with a copy to the Employee prior to placement in their
personnel file. The Employer’s failure to abide by this Article pertaining to personnel file access
shall not affect the Employer’s ability to proceed with the merits of discipline or discharge but may
be a separate Union grievable matter and any grievance time-lines will be correspondingly extended
Employees shall have the right to provide a written response to any written evaluations or
disciplinary actions to be included in the personnel file. Upon approval of the Human Resources
Department, employees may add additional documents to their personnel file including, but not
limited to, certifications, degrees, and commendations.)
Medical files shall be kept separate and confidential in accordance with state and federal law.
9.5 EVALUATIONS
The purpose of evaluations is to help an employee be successful in performance and to understand
the standards and goals of their position and their department. The evaluation will assess and focus
on the employee’s accomplishment of their job functions and the goals and standards of the
position. Where the employee does not meet the above, a plan for correction, training or support
should be developed with the employee.
Evaluation may occur in two (2) forms:
9.5.1 All regular employees should be formally evaluated in writing by their immediate
supervisor and/or Department head or designee during the probationary or trial service
period and at least annually (at date of hire or a common date) thereafter.
9.5.2 Additionally, evaluation of job performance may occur at any time and on an ongoing
basis. Evaluation may occur in various ways and may include coaching, counseling or
written assessment.
The evaluation process shall also include a review of the current job description.
Evaluation shall not, by itself, constitute disciplinary action – disciplinary action must be specifically
identified as such, in writing, consistent with Article 9.6.
Employees will be given a copy of the evaluation. Employees will be required to sign the evaluation,
acknowledging its receipt. Employees may elect to provide a written response to the evaluation,
which will be retained with the evaluation in the employee’s personnel file.
9.6 DISCIPLINE / CORRECTIVE ACTION
The Employer agrees to act in good faith in the discipline, dismissal or demotion of any regular
employee and any such discipline, dismissal or demotion shall be made only for just cause.
No employee shall be discharged except for just cause. The parties recognize that just cause
requires progressive discipline. Progressive discipline may include:
• oral warnings, which will be documented;
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• written warnings – which may also include work performance improvement or corrective
action plan for poor work performance or misconduct,
• suspension without pay;
• demotion; or
• discharge.
The intent of progressive discipline is to assist the employee with performance improvement or to
correct misconduct. Progressive discipline shall not apply where the offense requires more serious
discipline in the first instance. Both the sequencing and the steps of progressive discipline are
determined on a case-by-case basis, given the nature of the problem.
All disciplinary actions shall be clearly identified as such in writing. The employee will be requested
to sign the disciplinary action. The employee’s signature thereon shall not be construed as
admission of guilt or concurrence with the discipline but rather shall be an acknowledgement of
receipt. Employees shall have the right to review and comment on disciplinary actions in their
personnel files.
A copy of all disciplinary notices shall be provided to the employee before such material is placed
in their personnel file. Employees disciplined or discharged shall be entitled to utilize the grievance
procedure. If, as a result of the grievance procedure utilization, just cause is not shown, personnel
records shall be cleared of reference to the incident, which gave rise to the grievance.
The Employer will notify the Union in writing within three (3) working days after any notice of
discharge. The failure to provide such notice shall not affect such discharge but will extend the
period within which the affected employee may file a grievance.
The Employer recognizes the right of an employee who reasonably believes that an investigatory
interview with a supervisor may result in discipline to request the presence of a Union representative
at such an interview. Upon request, they shall be afforded a Union representative. The Employer
will delay the interview for a reasonable period of time in order to allow a Union representative an
opportunity to attend. If a Union representative is not available or delay is not reasonable, the
employee may request the presence of a bargaining unit witness. (Weingarten rights)
Employees shall also have a right to a notice and a determination meeting prior to any disciplinary
action (except oral warning). The Employer must provide a notice and statement in writing to the
employee identifying the performance violations or misconduct alleged, a finding of fact and the
reasons for the proposed action. The employee shall be given an opportunity to respond to the
charges in a meeting with the Employer and shall have the right to Union representation during that
meeting, upon request. (Loudermill rights)
The Employer shall endeavor to correct employee errors or misjudgments in private, with
appropriate Union representation if requested by the employee.
Discipline shall be subject to the grievance procedure in this Agreement as to whether or not such
action as to any post-probationary employee was for just cause.
ARTICLE 10 – SENIORITY
10.1 LAY-OFF & RECALL
The principle of seniority shall be used in connection with layoff for lack of work and rehire upon
resumption of work. The last person hired will be the first person laid off and the last person laid
off will be the first person rehired. Persons being laid off and/or rehired under this provision must
be qualified to perform the work available in order to exercise their seniority. Laid off employees
will retain seniority rights for eighteen (18) months from the date of layoff; all Seasonal employees
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will be laid-off before the layoff of any regular employee. Seniority shall be lost if the employee
does not return to work when offered their previous position. Employees rehired by the Employer
(this does not apply to those returning from layoff) will be considered as new employees under
this Agreement. Seniority shall also apply to promotion, demotion and transfer from one
classification to another, providing the person exercising his/her seniority is competent and
capable of performing the work. Seasonal employees will only have seniority rights for available
work within their classification and within that season; a Seasonal worker re-hired for a new
season will be considered a new employee.
10.2 BIDDING RIGHTS
10.2.1 All job vacancies (or newly created positions) under this Agreement shall be posted
for one (1) week for bidding purposes. In the case of filling skilled vacancies, the COUNTY
will give consideration to employees who become qualified by vocational training.
10.2.2 Daily assignment of equipment will be subject to review under the grievance
procedure.
10.2.3 Seniority (for the limited purposes of bidding or layoff protection) may be changed
under the following circumstances:
a. If an employee terminates County employment and subsequently
returns to County employment in this bargaining unit, all past seniority
will be lost.
b. If an employee leaves a bargaining unit position and, without a
break in employment, takes another position in County service, then
subsequently returns to a bargaining unit position, the employee shall
keep their prior bargaining unit seniority. The employee will not receive
bargaining unit seniority credit for time in a non-bargaining unit position.
c. If an employee is promoted, transfers or demotes from a Teamster
position within the bargaining unit to an Operator position, or an
Operator position to a Teamster position, and subsequently returns to
a position under their prior Union the following will apply:
i. For the purpose of layoff protection, all time counts.
ii. For the purpose of bidding, if the employee returns within six
(6) months, all time counts; if the employee returns after six (6)
months, only their prior time counts.
ARTICLE 11 – WAGES
11.1 WAGE SCHEDULE.
Effective June 1, 20222026 through December 31, 20252028, each employee shall have his/her base
wage as set forth in Appendix IA:
INCREASE
6/1/20221/1/2026 1.75%2.50%
1/1/20231/1/2027 2.00% 2.00%
1/1/20241/1/2028 1.75% 1.50%
1/1/2025 1.75%
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Each move within a range is determined by the employee's anniversary date. The anniversary date
is the day the employee started work within a range. Upon promotion of an employee placing him/her
in a higher range, the date of the promotion becomes the anniversary date that determines future step
increases within that range. The employee's actual date of hire with Mason County will always remain
the same (regardless of promotion) for purposes of vacation leave, sick leave, and retirement.
The COUNTY shall provide a check stub, which shall reflect straight-time, overtime, and premium
pay. The COUNTY shall also provide an accrual slip showing vacation, sick leave, and floating
holiday hours earned/used.
11.2 HIRE-IN RATES
New regular employees shall normally be placed at Step 1 at the appropriate salary classification
(see Appendix A - Wages) or placed consistent with current personnel rules.
11.3 SHIFT DIFFERENTIAL
Shift differential is not applicable to this bargaining unit.
An additional one-dollar ($1.00) per hour shall be added to base wage when work is performed
between the hours of 10pm – 6am. This premium does not apply when there is an emergency
declaration in effect pursuant to Article 8.2.
Bargaining note: Language in Article 8 is not intended to override shift differential as applied in Article 11.3.
Scenario discussed:: Employees who work between 10:00 p.m. and 6:00 a.m. as part of a call-in, overtime, or
schedule change that is not under emergency operations shall receive the shift differential in addition to any applicable
overtime. For example, an employee normally scheduled 7:00 a.m. to 3:30 p.m. who is called in at 3:00 a.m. to de-ice
roads and continues working through the regular shift, absent a declared emergency operation, will receive the overtime
rate plus the shift differential for hours worked between 3:00 a.m. and 7:00 a.m.
ARTICLE 12 – OTHER COMPENSATION
12.1 CALL-BACK PAY
When an employee is called out before his/her regular designated starting time, or after
completion of a shift, or on a Saturday, Sunday or holiday, he/she shall be paid a minimum of
four (4) hours at the appropriate rate unless the employee chooses to leave work of their own
volition then the minimum shall be two (2) hours. When called adjacent to shift, payment is for
time worked. Except, if an employee is called out less than four (4) hours before the start of
his/her regular shift, the employee will be paid to the regular start time.
When an employee is called to work before their regular starting time and continues to work into
their regularly scheduled start time, the employee will be allowed to remain at work until their regular
quitting time. If a call-out is required on a scheduled day off (Friday or Monday), it will be treated in
the same manner as any Saturday call-out.
The following process will be used for call-out of Main Shop and Belfair Shop road crew members
respectively (this process does not apply to overtime that is scheduled or overtime that results from
tasks that need to be extended beyond the regular shift):
a. The manager or supervisor will assess the need for resources to deal with an emergency.
b. The manager or supervisor will call-out a crew member based on the following selection
criteria:
i. Qualified for needed work
ii. Special factors
iii. Ability to respond in a timely manner
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iv. Seniority
c. The manager or supervisor will keep a record of the situation evaluation and the decision
basis for call-out. That record will reflect the contacts or contact attempts made and the
results. A sample record is as follows:
i. Date, time, location of emergency
ii. Emergency description
iii. Call-out needs
iv. Crew member and date/time called
v. Result of call (will report, left message, refused)
vi. Special factors
12.2 WORK IN A HIGHER CLASSIFICATION
Employees performing work in a higher paid classification shall receive the higher wage rate
beginning with their third (3rd) assignment to such higher rated work within a year's period; or shall
receive the higher wage rate beginning with the third (3rd) day of performance on the higher rated
work.
After once qualifying for the higher wage rate on higher classified work, employees shall continue
to receive the higher rate whenever performing such work in the future. Employees performing
work in a higher paid classification shall receive the higher wage rate for the entire day.
12.3 MILEAGE REIMBURSEMENT
All bargaining unit employees who are required to use their own vehicles for Employer business
shall be reimbursed at the mileage rate set by the current IRS Rate for all miles driven on such
business.
12.4 LONGEVITY
The County shall provide additional monthly compensation above each eligible regular full-time
employee’s base salary (or base hourly rate, if applicable) to recognize continuous length of service
as a County employee. Eligible regular part-time employees shall receive longevity pro-rated in
proportion to the hours the part-time employee is in pay status during the month as compared to
that required of full-time employment. The longevity benefit will be implemented in accordance with
the following schedule:
Beginning in 11th and continuing thru 15th year 1.5% above base
Beginning in 16th and continuing thru 20th year 3.0% above base
Beginning in 21st and continuing thru 25th year 4.5% above base
Beginning in 26th year and continuing thereafter 6.0% above base
12.5 LEAD WORKER (DESIGNATED FOREMAN)
The County may designate an employee as a Lead Worker / Foreman; such designation is not
considered to be a “job vacancy” or “newly created position” as referenced in Article 10 –
SENIORITY, Section 2.
Employees who are assigned to act as working Lead/Foreman shall receive an additional two
dollars ($2.00) per hour for the entire day. Such employee shall be subject to all conditions of the
Collective Bargaining Agreement including distribution of overtime.
A Lead Worker/Foreman will typically direct, oversee and/or organize the work of other employees,
although the County reserves the exclusive right to make a Lead Worker designation based on other
factors and rationale. The Lead Worker cannot hire, fire, or discipline other employees within the
bargaining unit. This job classification is used at the discretion of management.
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12.6 COMMERCIAL DRIVER’S LICENSE (CDL)
When a CDL is required as a job classification prerequisite, the employee shall obtain and maintain
such license. The employer shall reimburse the employee for the cost of the CDL endorsement
renewal minus the cost of the driver’s license renewal, any other endorsements not required by the
employer for the performance of the job, and any cost/fees incurred as a result of improper driver
acts. The Employer shall also provide a reimbursement to the employee for the required CDL
physician’s exam. Supervisor’s signature on the personal reimbursement form, signifies the
supervisor has verified the renewed medical credentials.
12.7 CLOTHING
Effective January 1, 2023, Effective January 1, 2026, Tthe County shall provide an annual clothing
allowance to each bargaining unit employee in the amount of two Four Hundred Dollars, hundred
dollars ($200($400)), payable byon the second payday in Januaryafter the execution of the
contract. Employees hired after the lump sum clothing allowance has been paid will receive a pro-
rated amount on their first payroll check based on their hire date.
12.8 SPECIALTY PAY(S)
Herbicide Applicator Technician: Employees with appropriate license and/or certification who
are assigned to herbicide application duties shall receive an additional $1.00 per hour for all hours
worked on any given day.
Tool Allowance for Mechanics: The County shall provide an annual tool allowance of Four Five
Hundred fifty Dollars ($450( $500) for each Mechanic, payable by on the second payday after the
execution of the contract.in January. This allowance is to cover the cost of the purchase of new
tools, or the replacement cost of tools rendered unusable due to breakage, wear-and-tear, and/or
loss.
Hazzard Tree Removal Bargaining Note: The intent of deleting tree removal language from the CBA is that the employer
will not require bargaining unit employees to remove hazardous trees, leaning, rotten, or loaded trees from the ground or
from a bucket truck. The County and the Union have agreed that the individual employee is empowered to make the
determination as to such work based on the circumstances whether the tree will be removed or not.
ARTICLE 13 - HOLIDAYS
13.1 HOLIDAYS
New Years Day Labor Day
Martin Luther King Day Veteran’s Day
President’s Day Thanksgiving Day
Memorial Day Day After Thanksgiving
Juneteenth Christmas Eve Day
July Forth Christmas Day
Two (2) Floating Holidays
* For employees on 4-10’s (Monday through Thursday), the ‘Day after Thanksgiving’ holiday shall
be observed on Wednesday, the day before Thanksgiving.
For any Holiday to be paid, an employee must be in paid status the employee’s scheduled
workday before and the employee’s scheduled work-day after the Holiday.
The floating holidays are to be at the discretion of the employee with the approval of the supervisor,
requiring one week's advance notice, which may be waived by the supervisor. All requests to use
a floating holiday must be made no later than the last working day of November. Floating holiday(s)
not used by the end of the calendar year will be forfeited, unless denied on the basis of the staffing
needs of the Office or Department. Except by mutual agreement, floating holidays shall be used in
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whole day increments. Employees must use their floating holiday(s) on or before December 15.
13.2 HOLIDAY OBSERVANCE
When a recognized holiday falls on Saturday, the workday preceding shall be considered the
holiday. When a recognized holiday falls on Sunday, the following workday will be considered a
holiday. If any of the above holidays, or days celebrated in lieu of, is worked, the employee shall
receive pay at the double time rate plus holiday pay. Christmas Eve Day may be taken off based
on the operational needs of the County and Public Works, and if this cannot be accommodated, the
employee will schedule an alternate day with their supervisor’s approval.
13.3 HOLIDAY COMPENSATION
Effective upon ratification of this Agreement, Holiday pay for each holiday will be commensurate
with an employee’s (daily) normal weekly work schedule (i.e., 4-10 schedule is 10 hours’ holiday
pay; 5-8 schedule is 8 hours’ holiday pay, 9-80 schedule is 9 hours’ pay).
ARTICLE 14 – VACATION
14.1 VACATION ACCRUAL
All regular and Temporary full-time employees of the COUNTY coming under this Agreement shall
be entitled to and receive vacations with pay as follows:
1st through 3rd year of employment 96 hours
4th through 7th year of employment 120 hours
8th through 9th year of employment 144 hours
10th through 11th year of employment 160 hours
12th through 14th year of employment 176 hours
15th through 16th year of employment 184 hours
17th through 19th year of employment 192 hours
20 or more years of employment 200 hours
Regular and Temporary part-time employees shall accrue vacation leave on a pro-rated basis in
proportion to the number of hours the part-time employee is in pay status during the month as
compared to that required for full-time employment, plus they must also meet the qualification for
PERS participation to have vacation leave accrual apply.
The first day of the month of hire shall be the effective date of subsequent increases in the vacation
leave accrual rate for employees hired between the first (1st) and the fifteenth (15th) of the month. The
first day of the month following the month of hire shall be the effective date of subsequent increases
in the vacation leave accrual for employees hired between the sixteenth and the last day of the month.
Regular and Temporary full-time employees shall accumulate 1/12th of their yearly accumulation
total per month. Such vacation as is not used shall accumulate, except that such accumulation may
not exceed four hundred (400) hours. No additional vacation leave will be accrued or added to an
employee’s vacation leave benefit when the maximum accrual has been attained. Vacation leave
will be charged by the actual number of hours taken.
Regular and Temporary full-time employees must work or be in a paid status at least eighty (80) hours
in a month to accrue vacation leave for the month.
Whereas, the County recognizes the importance of employees utilizing earned vacation leave to
promote and enhance their mental and physical well-being, employees should attempt to use
vacation leave during the year in which it is earned. (Duplication)
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14.2 VACATION SCHEDULING
An employee’s request for vacation leave will be granted, provided that prior approval is given by
the employer and provided that leave requested does not prevent a department or division thereof
from providing efficient public service and minimum staffing is met. Seniority shall be applied to all
vacation requests.
Vacation leave approval will be on the basis of meeting the workload requirements of the Mason
County service schedule where the employee is employed.
All requests to use vacation leave shall be submitted in writing. When an employee desires to use
five (5) or more consecutive vacation leave days he/she must submit a leave request at least fifteen
(15) calendar days in advance of the time off requested. Failure to request leave at least fifteen (15)
calendar days in advance may be cause for the denial of the requested leave. The Employer will
respond to leave requests within ten (10) calendar days of receipt; except that leave requests
submitted more than sixty (60) calendar days in advance of the time off requested shall be considered
on a case-by-case basis.
When a holiday occurs during an employee's approved vacation leave, the day on which the holiday
occurs will be charged as holiday leave rather than vacation leave.
The Union and the Employer recognizes the importance of employees utilizing earned Vacation
leave to promote and enhance their mental and physical well-being, employees shall attempt to use
Vacation leave during the year in which it is earned.
14.3 VACATION PAY
Vacation leave days shall be the same as the regular workday schedule for the Department wherein
the employee is employed. Vacation pay shall be the amount that the employee would have earned
if the employee had worked their regular position during the vacation period.
If an authorized holiday occurs within an employee’s vacation period, that day will be paid as a
holiday and not deducted from the employee’s vacation accruals. Employees cannot receive
vacation, sick leave or holiday pay simultaneously for the same days.
Employees shall have the option of using comp time or vacation leave for approved paid time off.
14.4 VACATION UPON TERMINATION
14.4.1 Leave Cash-out
Cash payments as a bonus for accrued annual leave that is not actually taken will not be
allowed. However, when an employee is furloughed or separated from service without
prejudice, he/she may be continued on the payroll for the time equivalent to the amount of
annual leave accrued and not previously taken. This provision does not apply to accrued
sick leave. When the employee is discharged for cause, he/she shall be paid in full of all
accrued annual leave.
14.4.2 Where an employee of the COUNTY continues employment, but in a changed
classification, no compensation for accrued annual leave earned during his/her
employment in the first classification will be paid in addition to the salary he/she received
under their new classification. The number of days earned may be carried over and added
to the number of days the individual will accumulate in his/her new classification.
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14.4.3 The cash-out of accrued leave or other accrued time off shall be paid and reported in
accordance with the provisions of law regulated by the Washington State Department of
Retirement Systems.
14.5 Compensatory time
In lieu of payment for overtime, an employee may elect to receive compensatory time off
at the applicable overtime rate, upon mutual agreement between the employee and the
County. Compensatory time shall accrue at the same rate as overtime is earned (e.g.,
time and one-half or double time, as applicable).
The accrual or use of compensatory time will not be unreasonably denied, however it will
be subject to operational needs and must be scheduled with prior supervisory approval.
No bargaining unit member may use compensatory time during the months of June, July
and August.
Accrued compensatory time shall not exceed forty (40) hours per year. Any
compensatory time accrued above forty (40) hours shall be cashed out by the end of the
calendar year at the employee’s applicable rate of pay. Upon separation from
employment, unused compensatory time shall be paid out in accordance with law and
this Agreement.
ARTICLE 15 - SICK LEAVE
15.1 SICK LEAVE ACCRUAL
Per the Washington State Paid Sick Leave law, RCW 49.46, in accordance with WAC 296-130 and
Initiative 1433, the County and the Union mutually agree to comply the with the laws. Sick leave
shall be earned for all Regular and Temporary full-time employees, who have worked or been in a
paid status at least eighty (80) hours, at a rate of eight (8) hours per month for each calendar month
of continuous employment. Regular and Temporary part-time employees shall accrue sick leave on
a pro-rated basis in proportion to the number of hours the part-time employee is in a paid status during
the month as compared to that required for full-time employment. Sick leave accrual may not exceed
one thousand two hundred (1,200) hours.
15.2 SICK LEAVE USAGE
Usages of sick leave shall be consistent in accordance with the Washington State Paid Sick Leave
law, RCW 49.46, WAC 296-130 and Initiative 1433, the County and the Council mutually agree to
comply with the laws.
15.3 SHARED LEAVE
The Human Resources Manager, or designee, may authorize employees, within this bargaining
unit, to donate their accrued vacation or sick leave to another employee, within this bargaining unit,
who is suffering from, or whose parent, spouse or child is suffering from an extraordinary or severe
illness, injury, or physical or mental condition which has caused or is likely to cause the employee
to take leave without pay or to terminate his/her employment. All donations of leave are strictly
voluntary and are subject to all IRS regulations for the donor and recipient. The following conditions
apply:
1. To be eligible to donate vacation leave, the employee who donates leave must have more
than ten (10) days of accrued leave. In no event shall a leave transfer result in the donor
employee reducing his/her vacation leave balance to less than ten (10) days. To be eligible
to donate sick leave, the employee who donates leave must have more than thirty (30) days
of leave. In no event shall a leave transfer result in the donor employee reducing his/her sick
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leave balance to less than thirty (30) days. Transfer of leave will be in increments of one day
of leave;
2. The employee receiving donated leave shall have exhausted all his/her accumulated leave
time. Donated vacation leave shall be converted to sick leave for the recipient;
3. While an employee is using shared leave, he or she will continue to receive the same
treatment, in respect to salary and benefits, as the employee would otherwise receive if using
vacation or sick leave;
4. The transfer of leave and the amount of leave shall be authorized by the Board in advance.
5. No employee shall receive more than two hundred and sixty (260) days of donated leave
during their employment with the County;
Or may follow the Washington State Paid Family & Medical Leave law, RCW 50A.04.
15.4 COORDINATION - WORKER’S COMPENSATION
Employees under this bargaining unit are covered by the Washington State Department of Labor &
Industries Workers’ Compensation Program for on-the-job injuries and occupational illnesses. For
qualifying cases, Workers’ Compensation typically pays approved medical costs and provides wage
replacement.
If an employee is absent from work for one (1) or more days or receives medical attention due to an
injury or occupational disease resulting from County employment, the employee shall file an
application for Workers’ Compensation in accordance with state law.
If an employee is injured on the job and requires immediate medical treatment, the employee will
be required to use sick leave. Unless the employee is on FMLA, sick leave must be exhausted prior
to using vacation leave or comp time. FMLA qualified leave shall run concurrent with use of sick
leave, vacation leave, unpaid leave, light duty assignment due to a disabling injury or illness, and/or
workers’ compensation time loss benefits. The employee may continue health care benefits by self-
paying insurance premiums for the remainder of the time they receive Workers’ Compensation
benefits.
Scheduled workdays falling within the first three (3) calendar days following the day of injury are
compensable through accrued sick leave. Time loss payments from a Workers’ Compensation claim
begin on the fourth (4th) consecutive day after the injury and continue during the period of disability,
as allowed by the employee’s Workers’ Compensation claim.
Employees who are temporarily disabled resulting from County employment and are being
compensated through Workers’ Compensation time loss payments are entitled to vacation and sick
leave accruals for up to six (6)twelve (12) months from the date of injury. The employer will also
continue to pay for the employer’s portion of health insurance premiums for up to six (6) twelve (12)
months from the date of injury, provided that the employee continues to pay their share of premiums,
if any. It is the responsibility of the employee to contact and follow the direction of DRS, while they
are on time loss payments, to ensure continuation of retirement service credit accrual.
An employee cannot be compensated simultaneously for time missed due to an on-the-job injury or
occupational illness which is directly traceable to employment with the County, using leave accruals
and Workers’ Compensation time loss payments. If the employee is certified unable to work, the
employee must complete the Leave Choice Option form
(https://masoncountywa.gov/departments/human_resources/forms.php) to notify the employer of
their selection. Employees must complete and submit the form to Human Resources no later than
the fifth (5th) consecutive day of time missed due to an on-the-job injury or occupational disease.
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Failure to submit the form, or until eligibility for Workers’ Compensation is determined by the Dept.
of L&I, all applicable leave accruals may be used automatically to supplement such payments,
provided that the employee shall return any subsequent over payment to the County in the form of
deductions from subsequent wage payments in accordance with RCW 49.48.210.
The employee must use the Leave Choice Option form to select whether they would like to
supplement time loss payments with the use of accrued sick leave or use their accrued leave for
the entire pay period and buy back the accrued leave (sick leave, vacation, comp time) with their
Workers’ Compensation time loss payments.
Supplementing:
If supplementing, sick leave pay shall be used to supplement Workers’ Compensation time loss
benefits in an amount equal to the difference between the compensation to which the person is
entitled under the Industrial Insurance Act and regular County gross pay. Accrued vacation and/or
comp time may be used in a like manner after accrued sick leave has been exhausted, unless other
sections of this agreement supersede.
Buy-Back:
If the employee opts for buy-back, the employee shall use accrued sick leave for all time missed
and will buy back the accrued leave with their Workers’ Compensation time loss payments. The
employer will calculate the buy-back rate using the employee’s current hourly rate at the time of the
buy-back. Upon the repayment of funds, the appropriate amount of leave shall be restored to the
employee’s leave bank.
If an employee has any questions regarding Workers’ Compensation, they may contact the County’s
Human Resources Department.
In the event an employee shall be entitled to benefits or payments under any program of disability
insurance furnished by the Employer, Worker’s Compensation Act or similar legislation by the State
of Washington or other governmental unit, the Employer shall pay to the employee only the
difference between the benefits and payments received under such insurance or act by such
employee and the regular rate of compensation that he/she would have received from the Employer
if able to work. In such event, the number of hours deducted from the employee’s total accrued sick
leave shall be the hourly equivalent of the Employer’s payment. The foregoing payment or
contribution by the employer shall be limited to the period of time that such employee has
accumulated sick leave credits as herein above specified.
a. For a period of absence from work due to injury or occupational disease
resulting from County employment, the employee shall file an application for
Worker's Compensation in accordance with State Law.
b. If the employee has accumulated sick leave credit, the County shall pay the
sick leave difference between his/her time loss compensation and his/her full
regular salary, unless the employee elects not to use his/her sick leave.
c. Should an employee receive Worker's Compensation for time loss and should
he/she also receive sick leave compensation, his/her sick leave accrual prior
to the time loss will be reduced by the total number of hours he/she was on sick
leave, minus the number of hours at full salary for which he/she is paid from a
worker's compensation fund, to the nearest hour.
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d. Until eligibility for Worker's Compensation is determined by the Department of
Labor and Industries, the County may pay full sick leave, provided that the
employee shall return any subsequent overpayment to the County.
e. Should any employee apply for time loss compensation and the claim is then
or later denied, sick leave and annual leave may be used for the absence in
accordance with other provisions of this rule.
f. Nothing herein pertains to a permanent disability award.
g. If any employee has no sick leave accumulated, vacation leave may be
substituted for "sick" leave above.
h. Time missed from work that is due to worker's compensation claims will be
considered as time worked for employee's paid health and welfare and
vacation purposes for a maximum of twelve (12) months.
15.5 FAMILY MEMBER
Authorized uses of sick leave may be utilized as referenced above in this article for immediate
family, as defined in Article 1.6.
15.6 SICK LEAVE CASH OUT
Employees hired before January 1, 2017, shall receive payment for accrued sick leave upon
termination of employment with fifteen (15) years of continuous county service; or upon termination of
employment with Mason County when the termination is contemporaneous with retirement from an
applicable Washington State Public Employees Retirement System; or upon the death of the
employee, in which case payment shall be made to his/her estate. For employees hired on or after
January 1, 2017, neither they nor their estate shall be eligible to receive any cash out of the employee’s
accrued sick leave upon separation from county service.
ARTICLE 16 – LEAVES OF ABSENCE
16.1 IN GENERAL
Leaves of absence requests shall not be unreasonably denied. All leaves are to be requested in
writing as far in advance as possible. As appropriate for the type of leave requested, paid leave
accruals will be utilized prior to unpaid leave, unless otherwise provided for in this Agreement.
Leave does not accrue nor may it be used until the first day of the following pay period in which it is
earned (no “negative” leave use during the period in which it is earned).
16.2 JURY DUTY/COURT
An employee, who is required to serve on a jury or as a result of official Employer duties is required
to appear before a court, legislative committee or quasi-judicial body as a witness in response to a
subpoena or other directive, shall be allowed authorized leave with pay less any amount received
for such duty.
16.3 MILITARY LEAVE
All Regular and Temporary employees shall be allowed military leave as required by RCW
38.40.060 and as interpreted by the Court. This provides for twenty-one (21) working days of
military leave per year (October 1 through September 30). Employees enlisting or entering the
military service of the United States, pursuant to the provisions of the Uniformed Services
Employment and Reemployment Rights Act of 1994 (USERRA) shall be granted all rights and
privileges provided by the ACT.
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16.4 BEREAVEMENT
Up to three (3) days of paid bereavement leave may be granted in case of death in the immediate
family requiring the attendance of the employee (funerals are included). Two (2) additional days
sick leave may be granted at the employee's request. It is agreed that "immediate family" for
purposes of bereavement leave includes only the following persons, whether related by blood or
marriage or legal adoption: wife, husband, parent, grandparent, brother, sister, child, grandchild,
aunt, uncle, cousin, niece, nephew, grandmother-in-law, grandfather-in-law, mother-in-law, father-
in-law, sister-in-law, brother-in-law, son-in-law, or daughter-in-law of the employee. Seasonal
employees are not eligible for this benefit.
16.5 MAINTENANCE OF SENIORITY
The Employer shall adjust the employee’s anniversary date to reflect any period of unpaid
leave. Seniority shall continue to accrue and the employee’s anniversary date shall not be adjusted
for periods of legally protected leave, such as FMLA or military leave.
16.6 LEAVE WITHOUT PAY
The Elected Official or Department Head may grant leaves of absence without pay for absence from
work not covered by any other type of leave or if other leave balances are exhausted. As appropriate
for the type of leave requested, paid leave accruals will be utilized prior to unpaid leave, unless
Washington Paid Family Medical Leave is utilized.
Leave of absence without pay is not credible towards service/seniority date and service/seniority
benefits, except for legally protected leave, such as FMLA or military leave. The employer shall
adjust the employee’s service/seniority date to reflect any period of unpaid leave for the purposes
of vacation accrual, longevity, and step increases. Step increases are based on the anniversary day
of pay and will be adjusted accordingly. In the unlikely event an employee was granted leave without
pay during their probationary period, the probationary period shall be extended for the same duration
as the leave without pay.
Any absence from duty allowed for which equivalent leave has not been accrued shall be considered
as leave without pay and must be preapproved by Director or Designee. The value of the excess
over the amount accrued deducted from the earnings of the employee and clearly set forth in the
payrolls affected.
16.7 FAMILY LEAVE – FMLA
The County and the Council mutually agree to comply with all State and Federal Family Leave
Laws (FMLA, RCW 49.78). The Employer will grant leave consistent with the FMLA and the
adopted conditions and provisions of the state and federal law and are not intended to expand upon
the rights thus set forth. If an employee has any questions regarding the State and Federal Family
leave laws, they may contact the County’s Human Resource Department for guidance
16.8 PAID FAMILY & MEDICAL LEAVE COMPLIANCE
The County and Union mutually agree to comply with all Washington State Paid Family & Medical
Leave laws, per RCW 50A.04
16.8 WASHINGTON STATE LONG TERM CARE TRUST ACT COMPLIANCE
The County and the Union mutually agree to comply with all Long-term Services and Supports
Trust Program laws, per RCW 50B.04, and future amendments to the statute.
ARTICLE 17 – HEALTH & WELFARE
17.1 HEALTH AND LIFE INSURANCE
The County shall contribute as identified below per employee, per month toward the premiums for
Health and Welfare benefits for each employee, including their eligible dependents, compensated
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eighty (80) man-hours (excludes vacation, sick, comp time payout upon separation) or more per
month. This contribution is to be applied to premiums for the Washington Teamsters Welfare
Trust Medical Plan B (including the $400 Weekly Time Loss and 12-month Waiver of Premium
options) and current County dental, vision, and life insurance plans. The Trust reserves the right
to modify benefits or eligibility for the purpose of cost containment, cost management, or changes.
The County contribution for Health & Welfare Insurance shall be:
a. Effective January 1, 20222026 the contribution shall be increased to to one thousand
four hundred and fourteen dollars ($1414) one thousand six hundred and twenty two
($1622) per month during the term of this Agreement for each eligible employee for
medical, dental, vision, and life insurance coverage.
b. Effective January 1, 20232027 the contribution shall be increased to one thousand four
hundred sixty-six dollars ($1466)one thousand six hundred and seventy-four dollars
($1674) per month during the term of this Agreement for each eligible employee for
medical, dental, vision, and life insurance coverage.
c. Effective January 1, 20242028 the contribution shall be increased to one thousand five
hundred and eighteen dollars ($1518) one thousand seven hundred and twenty-six
dollars ($1726)per month during the term of this Agreement for each eligible employee
for medical, dental, vision, and life insurance coverage.
d. Effective January 1, 2025 the contribution shall be increased to one thousand five
hundred and seventy dollars ($1570) per month during the term of this Agreement for
each eligible employee for medical, dental, vision, and life insurance coverage.
In the event the County’s maximum monthly contribution is insufficient to provide all of the total
Health and Welfare premiums referenced above, the priority order for full County payment shall
be as follows:
(1) Life Insurance; (2) Vision; (3) Dental; and (4) Medical.
Any monthly premium contribution required above the County's maximum contribution shall be
paid by a reduction of the necessary amount from the employee's salary.
The County agrees to contract with a medical service provider to conduct physical examinations
required to maintain a Commercial Driver’s License. Should an employee elect to use a medical
care provider other than that contracted with the County, the employee is liable for any costs.
In the event the Employer is subject to carrier plan design change or a penalty, tax, fine or increased
costs as a result of requirements or provisions of the ACA, not within the control of the Employer,
the parties agree to meet and negotiate regarding the impacts of any such cost or plan design
impacts and immediately bargain alternative provisions.
Employee Assistance Program:
The County shall continue to provide an Employee Assistance Program (EAP) benefit for all
bargaining unit employees.
17.2 RETIREMENT
The County shall continue to participate in the appropriate Public Employees' Retirement System.
Pensions for employees and contributions to pension funds will be governed by the Washington
State statutes in relation thereto in existence during the contract period.
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Western Conference of Teamster Pension Trust Fund:
The County shall continue to contribute into the supplemental Teamsters pension plan: Effective
January 1, 2008, based on January 2008 hours, the County shall pay an amount equal to Two
Dollars and fifty cents ($2.50) per hour ($2.35 Basic contribution, plus $.15 PEER 84) for each hour
for which compensation is paid to him/her into the Western Conference of Teamsters Pension
Trust Fund on account of each member of the Teamster bargaining unit, said amounts to be
computed monthly. The total amount due for each calendar month shall be remitted in a lump
sum not later than ten (10) days after the last business day of such month. The County agrees to
abide by such rules as may be established by the Trustees of said Trust Fund to facilitate the
determination of the hours for which contributions are due, the prompt and orderly collection of
such amounts, the accurate reporting and recording of such hours and such amounts paid on
account of each member of the Teamster bargaining unit. Failure to make all payments herein
provided for, within the time specified, shall be a breach of this Agreement. Further, the Employer
and Union accept as their representatives for the purpose of such Trust Funds, the present
Employer and Union Trustees and their duly elected or appointed successors.
The contribution required to provide the Program for Enhanced Early Retirement (PEER) will not
be taken into consideration for benefit accrual purposes under the Plan. The additional
contribution for the PEER 84 must at all times be 6.5% of the basic contribution and cannot be
decreased or discontinued at any time.
During the term of this agreement, the bargaining unit may choose to divert up to twenty-five cents
($0.25) per hour from base wages to increase the total contribution of the supplemental pension
plan. The contribution level shall be determined by employees, by a majority vote, as such
contribution level shall be diverted from the employee’s base hourly wage, and the base hourly
rate will be reduced by the agreed upon rate. Any monies diverted from the base pay shall include,
in the calculation, all Employer roll-up costs. Such decision may be made during the ratification
vote of the contract for the lifetime of the contract and submitted to the County in writing no more
than thirty (30) days after the ratification vote.
Operating Engineers/Employers Retirement Fund:
The County shall continue to contribute into the Operating Engineers supplemental pension plan:
Effective January 1, 2008, based on January 2008 hours, the County shall contribute Two Dollars
($2.00) for each compensable man-hour of Operating Engineers, including working Operating
Engineer foremen covered by this Agreement, employed by the County in Operating Engineer
bargaining unit work covered by the terms of this Agreement. Said contributions shall be computed
monthly and made on or before the fifteenth (15th) day of the month following the month in which
the hours were worked, to the Locals 302 and 612 Operating Engineers/Employers Retirement
Fund in the manner as set forth in the Trust Agreement of the said Trust Fund, and shall continue
for the duration of this Collective Bargaining Agreement. Failure to make all payments herein
provided for, within the time specified, shall be a breach of this Agreement.
The details of the Retirement Plan established by this Trust Fund shall continue to be controlled
and administered by a joint Board of Trustees composed of equal representation from the Unions
and the AGC of Washington who are the signatory to the Trust Agreement of the aforesaid Trust
Fund. Each Trustee appointed by the Union shall be a member of the appointing Local and each
Trustee appointed by the Employers shall be a member of an affiliated firm of the AGC of
Washington or a regular paid employee of the AGC of Washington.
Option to divert up to twenty-five cents ($0.25) per hour from base wage schedule to pension
beginning January 1, 2025 is under consideration.
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ARTICLE 18 – TRAINING
18.1 TRAINING
Approval for attendance at training, the hours intended to be compensated and the reimbursement
for travel and expenses shall be established by the supervisor prior to the training, consistent with
the current policy.
18.2 TRAINING REIMBURSEMENT
Compensation associated with training or representation of the Employer on official business shall
be consistent with the current policy and the Fair Labor Standards Act (FLSA) and WAC 296-128-
500.
ARTICLE 19– LABOR / MANAGEMENT COMMITTEES
19.1 PURPOSE OF COMMITTEE
The Employer and the Union agree that a need exists for continuing cooperation between labor and
management, and to meet from time to time upon the request of either party concerning suggestions
and issues of a general nature affecting the Union and the Employer relations.
The above provision does not preclude and in fact encourages the parties to also meet informally
and expeditiously on an as needed basis on matters of mutual concern.
19.2 COMPOSITION OF COMMITTEE
The Labor Management Committee meetings will include a minimum of three (3) representatives of
the employer, at least one (1) representative from Human Resources and a minimum of three (3)
representatives appointed by the Union, unless otherwise mutually agreed upon. Said committee
shall attempt to meet for the purpose of discussing and facilitating the resolution of issues which
may arise between the parties other than those for which another procedure is provided by law or
other provisions of this Agreement.
19.3 COMPENSATION
All meeting time spent by members of the joint Labor-Management Committee will be considered
time worked if during duty hours and will be paid at the appropriate regular rate of pay.
19.4 LABOR/MANAGEMENT SCHEDULING COMMITTEE
The Bargaining Unit and Public Works Management or designee may meet to discuss complexities
of scheduling. The parties may meet monthly at a mutually agreed upon time and location and may
bring in anyone they wish to assist them. A member of Labor may meet with Employer’s scheduling
management and discuss the day-to-day necessities of staffing management between areas and
workgroups. This in no way infringes on management’s right to assign work and schedule
employees. (Article 5.1(G))
ARTICLE 20 – HEALTH & SAFETY
20.1 SAFE WORKPLACE
The Employer is responsible for maintaining a safe and healthy workplace. The Employer shall
comply with all federal, state, and local laws applicable to the safety and health of its employees.
Employees shall not be required to perform work if they have a reasonable basis for believing the
assignment would constitute a danger to their health and safety. The employee shall immediately
contact a supervisor who shall decide regarding safety. Upon the supervisor’s review and liability,
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the employee will perform the work but may refer the matter to the safety committee or risk
management.
20.2 HEALTH & SAFETY PLAN
The Employer shall develop and follow written policies and procedures to deal with on-the-job safety
and shall conduct ongoing site-specific safety and security plans in conformance with state and
federal laws.
Safety equipment; protective gear; appropriate supplies: The County may utilize a ‘quartermaster
system’ to supply employees with appropriate safety equipment, protective gear, and other
appropriate supplies on an as-needed basis. When at such time, as any or all such equipment
wears out, the County shall replace such items, free of charge to the employee, so long as it can be
shown that the items were no longer functional due to standard ‘wear and tear’ and not due to the
negligence or intentional misconduct by the employee to damage such equipment items.
Staffing and proper equipment required for job assignments will be made with consideration for
employee safety. Under potentially hazardous conditions, a minimum of two-person crews for
safety purposes will always be provided. Employees are expected to report, and encouraged to
refuse, job assignments that are unsafe until the issue is resolved.
20.3 VEHICLE SAFETY
No employee shall be required to drive a vehicle that does not meet the requirements of the State
Vehicle Safety Code regarding brakes, running gear and mechanical soundness. However, a
member shall not refuse a piece of equipment because of faulty clearance light or headlight during
daytime hours. No employee will be requested to drive a vehicle in violation of this clause.
ARTICLE 21 - GRIEVANCE PROCEDURE
21.1 GRIEVANCE DEFINED
The purpose of the grievance procedure is to promote harmony and efficiency between employees
and the County by providing timely settlement of grievances without fear of discrimination or reprisal.
Employees will be unimpeded and free from restraint, interference, coercion, discrimination or reprisal
in seeking adjudication of their grievance.
A grievance is an allegation by an employee, group of employees or the Union that there has been a
violation, misapplication or misinterpretation of this Agreement.
Failure by an employee and/or the Union to comply with any grievance time limitations shall constitute
withdrawal of the grievance. Failure of the County to comply with any grievance time limitations shall
permit the Union or the employee to advance the grievance to the next step in the grievance
procedure. Any grievance procedure time limit may be extended by mutual written agreement.
A grievance of interest to several employees may be filed as a "group grievance."
The processing and adjudication of grievances shall be conducted during working hours.
21.2 GRIEVANCE PROCEDURE
In the event of a grievance, the following procedure shall be used:
Step 1. A grievance must be presented within ten (10) calendar days of the incident giving
rise to the grievance or the date the grievant knew or reasonably could have known of the
incident to the employee’s immediate supervisor or manager if the grievance is not related to
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a salary issue. The supervisor or manager may schedule a meeting with the employee and
his/her Union representative or he/she may respond to the grievance when presented. In
either case, the supervisor shall respond to the grievance within seven (7) calendar days of
the employee raising the issue. If the grievance is not resolved informally, then a written
grievance may be filed at Step 2. However, if the incident is related to a salary issue, the
employee and/or the Union Steward shall submit a written grievance at Step 2 to the
Department Head within ten (10) calendar days of the incident giving rise to the grievance.
Step 2. The grievance shall be presented in writing on an official Union grievance form. This
shall include:
1. the specific details of the incident or issue giving rise to the grievance;
2. the Article(s) and Section(s) of the Agreement allegedly violated; and
3. the remedy sought.
The written grievance shall be submitted by the employee and/or the Union Steward/Union
Representative to the Department Head within ten (10) calendar days of the date of the
discussion in Step 1 above. A copy of the grievance will be filed concurrently with the Human
Resources Department. Within ten (10) calendar days after the receipt of the official written
grievance, the Department Head (or designee) shall schedule a meeting with the employee
and Shop Steward and/or Union Representative to hear and seek to resolve the grievance.
The Department Head shall provide a written response to the Employee and the Union
Steward/Union Representative within fourteen (14) calendar days of the meeting. A copy of
the grievance response shall be provided to the Human Resources Department. If the
grievance is not resolved at Step 2, the grievance may be advanced to Step 3.
Step 3. The written grievance shall be submitted to the Human Resources Director within ten
(10) calendar days of the date of the written response at Step 2. Within ten (10) calendar days
of receipt of the grievance, the Human Resources Director or designee shall schedule a
meeting with the Employee, Union Steward/Union Representative, and the Department Head
to hear and seek to resolve the grievance. The Human Resources Director shall provide a
written answer to the Employee, Union Steward/Union Representative, and Department Head
within fourteen (14) calendar days of the meeting. If the grievance is not resolved at Step 3,
the grievance may be advanced to Step 4.
Step 4. The Union may choose to submit the grievance to arbitration and in such case will
deliver written notification of its intent to arbitrate to the Employer within fourteen (14) calendar
days. The Union’s request for arbitration shall be in writing and may be filed with the Public
Employment Relations Commission (PERC), Federal Mediation and Conciliation Service
(FMCS), or a mutually agreed upon arbitrator or arbitration service within thirty (30) calendar
days of submitting its notice to the Employer of its intent to arbitrate. In addition, the Union
shall request the arbitration service supply a list of seven (7) qualified arbitrators. If a list of
seven arbitrators is requested, both parties will attempt to agree upon an arbitrator from this
list. If they cannot agree within fourteen (14) calendar days from the receipt of the list, a flip of
the coin will determine which party strikes the first name from the list. This striking of names
will alternate between the parties until one name remains. This person shall be the arbitrator.
The referral to arbitration shall contain the following:
1. question or questions at issue;
2. statement of facts and position of each respective party; and
3. copy of the grievance and related correspondence.
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GRIEVANCE ARBITRATION: A hearing shall be scheduled at a date, time and location mutually
convenient for all parties. In connection with any arbitration proceeding held pursuant to this Article,
it is understood as follows:
a. The arbitrator shall have no power to render a decision that will add to, subtract from or
alter, change, or modify the terms of this Agreement, and his/her power shall be limited to
interpretation or application of the terms of this Agreement, and all other matters shall be
excluded from arbitration.
b. The decision of the arbitrator shall be final, conclusive and binding upon the Employer, the
Union and the employees involved, provided the decision does not involve action by the
Employer which is beyond its jurisdiction.
c. Each party may call such witnesses as may be necessary in the order in which their
testimony is to be heard. Such testimony shall be sworn and shall be limited to the matters
set forth in the written statement of the grievance and shall be subject to cross examination.
The arguments of the parties may be supported by oral comments and rebuttal. Either or
both parties may submit post hearing briefs within a time mutually agreed upon. Such
arguments of the parties, whether oral or written, shall be confined to and directed at the
matters set forth in the written statement of the grievance.
d. Either party may request that a stenographic record of the hearing be made. The party
requesting such record shall bear the cost thereof; provided, however, if the other party
requests a copy, such cost shall be shared equally.
e. The cost of the arbitrator shall be borne equally by the Employer and the Union, and each
party shall bear the cost of presenting its own case.
21.3 UNION/EMPLOYER GRIEVANCE
Either the Union or the Employer may initiate a grievance at Step 2 if the grievance is submitted in
writing within ten (10) business days from the date the Employer/employees became aware or
reasonably should have known that the grievance existed. The Employer may not grieve the acts
of individual employees, but rather, only orchestrated acts or actions of authorized representatives
believed to conflict with this Agreement. An Employer grievance will not be subject to Arbitration
and may only go to mediation upon mutual agreement.
The Union may initiate a Grievance at Step 2 anytime that it involves a group of employees involving
different supervisors or from different Departments. Such grievances may be referred to mediation
services by mutual agreement prior to Arbitration.
21.4 SCHEDULE OF MEETINGS
Upon request, and without unnecessary delay, a steward’s immediate supervisor or designee shall
allow the steward during normal work hours without loss of pay, reasonable time to:
a. Investigate any grievance or dispute so that same can be properly presented in
accordance with the grievance procedure.
b. Attend meetings with the Director or other Employer representatives when such
meetings are necessary to adjust grievances or disputes. Meetings with designated
personnel will be by appointment and held without delay when possible.
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c. Confer with a staff representative of the Union and/or employees on Employer premises,
at such time and places as may be authorized by the Director or designee in advance of
the intended meetings.
For the purposes of this Article and Article 4.3, obtaining coverage to ensure minimum staffing levels
shall not be considered an unnecessary delay. The Employer shall not be obligated to provide
coverage immediately if the use of overtime is the only means of providing that coverage.
ARTICLE 22 - GENERAL PROVISIONS
22.1 SAVINGS CLAUSE
It is understood that the parties hereto are governed by the provisions of applicable Federal and State
Law, which provisions shall prevail over this Agreement. Where there may be conflict between County
ordinances or resolutions and this Agreement, the Articles of the Agreement shall prevail.
Should any part thereof or any provision herein be rendered or declared invalid by reason of any
existing or any subsequently enacted legislation, or by a decree of a Court of competent jurisdiction,
such invalidation of such part or portion of this Agreement shall not invalidate the remaining portions
hereof and they shall remain in full force and effect. In such event the Council and the County shall
meet within thirty (30) days for re-negotiation of such invalid provisions for the purpose of adequate
and lawful replacement thereof and to preserve the intent of the entire Agreement as negotiated by
the Parties.
ARTICLE 23 – ENTIRE AGREEMENT
23.1 DURATION CLAUSE
This Agreement shall be in full force and effect January 1, 2026, retroactively from date of ratification
by the parties through December 31, 20252028.
Either party may request negotiations of a successor agreement at least sixty (60) days before the
annual expiration date.
This Agreement may be modified during its term by mutual agreement of both parties concerned.
Such mutual agreement shall be reduced in writing and shall be incorporated as a part of this
Agreement.
23.2 ENTIRE AGREEMENT
The Agreement expressed herein in writing constitutes the entire agreement between the parties and
no oral statement shall add to or supersede any of its provisions. The Employer agrees not to enter
into any Agreement or contract with any covered employee(s), either individually or collectively, which
is inconsistent with the terms of this Agreement.
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SIGNATURES
IN WITNESS WHEREOF, the Parties hereto have executed this Agreement
this _________ day of __________________, 2022
THE UNION COUNCIL: BOARD OF COUNTY COMMISSIONERS:
__________________________________ ____________________________________
Brian Blaisdell; Secretary-Treasurer Randy Neatherlin; Commissioner
TEAMSTERS Local No. 252 District # 1
__________________________________ ____________________________________
Dane Bonnell; Business Agent Pat Tarzwell; Commissioner
TEAMSTERS Local No. 252 District # 2
__________________________________ ____________________________________
Ryan Roach; Business Representative Sharon Trask; Commissioner
IUOE Local 302 District # 3
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APPENDIX A –WAGES
Effective January 1,2026, the salary schedule in effect immediately prior to the General Wage
Increase (GWI) shall be adjusted by applying a 2.5% (two and one-half percent) GWI
percentage to each step of the schedule. The resulting salary schedule shall reflect the
compounding effect of negotiated increases and shall be the operative salary schedule as
reflected by the County’s HRIS Payroll System for all purposes under this Agreement.
In addition to the GWI, the Mechanic Classification shall receive a 1.5% (one and one-half
percent Market Adjustment Rate (MAR).
Effective January 1,2027, the salary schedule in effect immediately prior to the General Wage
Increase (GWI) shall be adjusted by applying a 2% (two percent) GWI percentage to each step
of the schedule. The resulting salary schedule shall reflect the compounding effect of
negotiated increases and shall be the operative salary schedule as reflected by the County’s
HRIS Payroll System for all purposes under this Agreement.
Effective January 1,2028, the salary schedule in effect immediately prior to the General Wage
Increase (GWI) shall be adjusted by applying a 1.5% (one and one-half percent) GWI
percentage to each step of the schedule. The resulting salary schedule shall reflect the
compounding effect of negotiated increases and shall be the operative salary schedule as
reflected by the County’s HRIS Payroll System for all purposes under this Agreement.
Effective June 1, 2022 - 1.75% General ATB Increase.
Effective September 1, 2022 all eligible employees will receive an annual step increase based on their last step date.
Advancement from step to step is annual and on the employee’s anniversary step date.
Note: Figures are rounded and will vary slightly in MUNIS as Munis calculates out four (4) decimal places.
2022 Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Step 8
Operating Engineers
Equipment Operator $ 27.69 $ 28.25 $ 28.81 $ 29.53 $ 30.27 $ 31.03 $ 31.80 $ 32.60
Sign Shop Foreman $ 29.33 $ 29.91 $ 30.51 $ 31.12 $ 31.75 $ 32.54 $ 33.35 $ 34.19
Sign Shop Specialist $ 26.62 $ 27.15 $ 27.69 $ 28.25 $ 28.81 $ 29.53 $ 30.27 $ 31.03
Teamsters
Truck Driver $ 26.78 $ 27.32 $ 27.87 $ 28.56 $ 29.28 $ 30.01 $ 30.76 $ 31.53
Parts/Inventory $ 24.76 $ 25.26 $ 25.76 $ 26.28 $ 26.81 $ 27.48 $ 28.16 $ 28.87
Utility/Maintenance $ 25.74 $ 26.26 $ 26.78 $ 27.32 $ 27.87 $ 28.56 $ 29.28 $ 30.01
Central Stores Specialist $ 26.46 $ 26.99 $ 27.53 $ 28.08 $ 28.64 $ 29.36 $ 30.09 $ 30.84
Mechanic $ 29.69 $ 30.29 $ 30.89 $ 31.66 $ 32.45 $ 33.27 $ 34.10 $ 34.95
Formatted: Font: 11 pt, Italic, Not Small caps, Not Expanded
by / Condensed by
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Radio/Up-Fit Technician $ 29.90 $ 30.49 $ 31.10 $ 31.73 $ 32.36 $ 33.17 $ 34.00 $ 34.85
Traffic Foreman $ 28.65 $ 29.22 $ 29.80 $ 30.40 $ 31.01 $ 31.78 $ 32.58 $ 33.39
Sign Technician $ 25.94 $ 26.46 $ 26.98 $ 27.52 $ 28.07 $ 28.78 $ 29.50 $ 30.23
Seasonal Help $ 17.64
Effective January 1, 2023 - 2.00% General ATB Increase
Advancement from step to step is annual and on the employee’s anniversary step date.
Note: Figures are rounded and will vary slightly in MUNIS as Munis calculates out four (4) decimal places.
2023 Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Step 8
Operating Engineers
Equipment Operator $ 28.25 $ 28.81 $ 29.39 $ 30.12 $ 30.88 $ 31.65 $ 32.44 $ 33.25
Sign Shop Foreman $ 29.91 $ 30.51 $ 31.12 $ 31.75 $ 32.38 $ 33.19 $ 34.02 $ 34.87
Sign Shop Specialist $ 27.15 $ 27.69 $ 28.25 $ 28.81 $ 29.39 $ 30.12 $ 30.88 $ 31.65
Teamsters
Truck Driver $ 27.32 $ 27.87 $ 28.42 $ 29.13 $ 29.86 $ 30.61 $ 31.37 $ 32.16
Parts/Inventory $ 25.26 $ 25.76 $ 26.28 $ 26.81 $ 27.34 $ 28.03 $ 28.73 $ 29.44
Utility/Maintenance $ 26.26 $ 26.78 $ 27.32 $ 27.87 $ 28.42 $ 29.13 $ 29.86 $ 30.61
Central Stores Specialist $ 26.99 $ 27.53 $ 28.08 $ 28.64 $ 29.21 $ 29.94 $ 30.69 $ 31.46
Mechanic $ 30.29 $ 30.89 $ 31.51 $ 32.30 $ 33.10 $ 33.93 $ 34.78 $ 35.65
Radio/Up-Fit Technician $ 30.49 $ 31.10 $ 31.73 $ 32.36 $ 33.01 $ 33.83 $ 34.68 $ 35.55
Traffic Foreman $ 29.22 $ 29.80 $ 30.40 $ 31.01 $ 31.63 $ 32.42 $ 33.23 $ 34.06
Sign Technician $ 26.46 $ 26.98 $ 27.52 $ 28.07 $ 28.64 $ 29.35 $ 30.09 $ 30.84
Seasonal Help $ 18.00
APPENDIX I –WAGES
Effective January 1, 2024 – 1.75% General ATB Increase
Advancement from step to step is annual and on the employee’s anniversary step date.
Note: Figures are rounded and will vary slightly in MUNIS as Munis calculates out four (4) decimal places.
2024 Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Step 8
Operating Engineers
Equipment Operator $ 28.74 $ 29.32 $ 29.90 $ 30.65 $ 31.42 $ 32.20 $ 33.01 $ 33.83
Sign Shop Foreman $ 30.44 $ 31.05 $ 31.67 $ 32.30 $ 32.95 $ 33.77 $ 34.62 $ 35.48
Sign Shop Specialist $ 27.63 $ 28.18 $ 28.74 $ 29.32 $ 29.90 $ 30.65 $ 31.42 $ 32.20
Teamsters
Truck Driver $ 27.80 $ 28.35 $ 28.92 $ 29.64 $ 30.38 $ 31.14 $ 31.92 $ 32.72
Parts/Inventory $ 25.70 $ 26.22 $ 26.74 $ 27.27 $ 27.82 $ 28.52 $ 29.23 $ 29.96
Utility/Maintenance $ 26.72 $ 27.25 $ 27.80 $ 28.35 $ 28.92 $ 29.64 $ 30.38 $ 31.14
Central Stores Specialist $ 27.46 $ 28.01 $ 28.57 $ 29.14 $ 29.73 $ 30.47 $ 31.23 $ 32.01
Mechanic $ 30.82 $ 31.43 $ 32.06 $ 32.86 $ 33.68 $ 34.53 $ 35.29 $ 36.27
Radio/Up-Fit Technician $ 31.03 $ 31.65 $ 32.28 $ 32.93 $ 33.59 $ 34.43 $ 35.29 $ 36.17
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Traffic Foreman $ 29.73 $ 30.32 $ 30.93 $ 31.55 $ 32.18 $ 32.98 $ 33.81 $ 34.65
Sign Technician $ 26.92 $ 27.46 $ 28.01 $ 28.57 $ 29.14 $ 29.87 $ 30.61 $ 31.38
Seasonal Help $ 18.31
Effective January 1, 2025 - 1.75% General ATB Increase
Advancement from step to step is annual and on the employee’s anniversary step date.
Note: Figures are rounded and will vary slightly in MUNIS as Munis calculates out four (4) decimal places.
2025 Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Step 8
Operating Engineers
Equipment Operator $ 29.25 $ 29.83 $ 30.43 $ 31.19 $ 31.97 $ 32.77 $ 33.59 $ 34.43
Sign Shop Foreman $ 30.97 $ 31.59 $ 32.22 $ 32.87 $ 33.52 $ 34.36 $ 35.22 $ 36.10
Sign Shop Specialist $ 28.11 $ 28.67 $ 29.25 $ 29.83 $ 30.43 $ 31.19 $ 31.97 $ 32.77
Teamsters
Truck Driver $ 28.28 $ 28.85 $ 29.43 $ 30.16 $ 30.92 $ 31.59 $ 32.48 $ 33.29
Parts/Inventory $ 26.15 $ 26.67 $ 27.21 $ 27.75 $ 28.31 $ 29.01 $ 29.74 $ 30.48
Utility/Maintenance $ 27.19 $ 27.73 $ 28.28 $ 28.85 $ 29.43 $ 30.16 $ 30.92 $ 31.69
Central Stores Specialist $ 27.94 $ 28.50 $ 29.07 $ 29.65 $ 30.25 $ 31.00 $ 31.78 $ 32.57
Mechanic $ 31.35 $ 31.98 $ 32.62 $ 33.44 $ 34.27 $ 35.13 $ 36.01 $ 36.91
Radio/Up-Fit Technician $ 31.57 $ 32.20 $ 32.85 $ 33.50 $ 34.17 $ 35.03 $ 35.90 $ 36.80
Traffic Foreman $ 30.25 $ 30.85 $ 31.47 $ 32.10 $ 32.74 $ 33.56 $ 34.40 $ 35.26
Sign Technician $ 27.39 $ 27.94 $ 28.50 $ 29.07 $ 29.65 $ 30.39 $ 31.15 $ 31.93
Seasonal Help $ 18.59
*Per Article 17 Health and Welfare 17.2 Wage table is pending vote of $.025 diversion of base
wage to Teamster Pension Trust Fund
APPENDIX II B –SHOP ASSISTANT
It is understood by the parties signatory to this Labor Agreement between Mason County and
Engineers Local 302 and Teamsters No. 252, that effective immediately the following shall
apply:
A non-bargaining unit position may be created at the Mason County Central Shop as follows:
SHOP ASSISTANT
Duties:
1) Washing vehicles
2) Vehicle detailing (waxing, vacuuming, etc.)
3) Gassing vehicles
4) Running parts
5) Inspecting vehicle fluids, and tires (downtown)
6) Checking vehicle mileages for servicing
7) Transporting vehicles to the shop (from downtown) for servicing
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APPENDIX III C – WORK ASSIGNMENTS
General Policy
Daily work assignments shall be made by the managers and supervisors, and given to
workers having the skills and abilities to perform the work efficiently. Seniority will be the
primary consideration for truck and equipment daily work assignments. All assignments,
including training assignments, will be made in good faith and not in an arbitrary or capricious
manner. Training needs will be determined by the County as provided in Appendix VIII.
Outlying Shops
The following criteria pertain to Belfair Shop and any other satellite shops that may be
opened away from the Central Shop facility:
1. Seniority shall be taken into consideration when assigning employees
permanently to the outlying shops. If no senior employee wants the
position, the least senior employee with the necessary skills and ability
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will be transferred.
2.1. Employees shall not be temporarily assigned to an outlying shop to
perform manual labor when the shop they are permanently assigned to
has truck or equipment work available for which they are qualified,
unless mutually agreed to by the employee and supervisor.
3.1. Employees temporarily assigned to another shop shall report to
work at their normally assigned shop and travel to the other shop via a
County vehicle, unless mutually agreed to by the employee and
supervisor.
APPENDIX IV D – DAILY WORK ASSIGNMENT PROTOCOL
• Whenever possible, daily work assignment sheets will be posted prior to the start of each
shift.
• Joint crew meeting at the beginning of each shift to explain any deviation from the normal
work assignment, such as:
a. Job continuity
b.a. Training opportunity
c.a. Specialty requirement
d.a. Unforeseen requirement
• The joint crew meeting is to be short and informative. Except for safety issues, any
questions/complaints will be directed through the appropriate Shop Steward for resolution
with management.
• This protocol may be adjusted by mutual agreement between management and the Unions.
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APPENDIX V E – TRAINING PROGRAM PROTOCOL
The intent of the training program is to train Mason County public works road operations and
maintenance employees in the safe, efficient, legal operation and required preventative
maintenance of all County owned or rented equipment and trucks.
Level I (Initial training)
All employees will learn the basic safe operation and necessary pre-trip or equivalent checks to
start, load, secure, and move for legal transportation all Mason County equipment. This would
include sanders and snow plows. The County will maintain records showing the amount of time and
check-off for each employee for each type of equipment an employee has received this initial
training on. ER&R will specify the necessary pre-trip or equivalent checks for all equipment/trucks.
This training would be completed not later than the end of the employee’s 8th month of employment.
1. Single and Tandem axle trucks. 8. Graders
2. Load/unload and connect patch box, sanders, and plows. 9. Gradalls
3. Brooms 10. Patch Box
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4. Bruch cutters 11. Track Loader
5. All rollers 12. Wheel Loaders
6. Chip spreader 13. Force Feed Loader
7. Backhoes 14. Bucket Truck
(Any new equipment purchased by the County in the future to be added to this list.)
Level II (Intermediate training)
1. Employees desiring training on equipment or trucks within their respective craft will be
allowed to sign up to receive training they want or the County deems they need, given
operational needs and demands are meet. Employees will be chosen from the list in order
of seniority within their respective craft.
2. Trainees will operate said equipment/trucks under the direction of the trainer, contingent
upon safety and experience requirements of the particular job. The designated trainer shall
be determined by the County.
3. Management will schedule training days to coincide with the operational needs and time
constraints per job.
4.1. When an employee is deemed competent, as agreed upon by the trainer and
management, the employee’s name will be placed on a check-off list showing that they have
been deemed competent to operate said equipment/truck within their respective craft without
the presence of a trainer.