HomeMy WebLinkAbout2026/01/26 - Briefing PacketMASON COUNTY COMMISSIONER BRIEFING INFORMATION
FOR THE WEEK OF
January 26, 2026
In the spirit of public information and inclusion, the attached is a draft of information for
Commissioner consideration and discussion at the above briefing.
This information is subject to change, additions and/or deletion, and is not all inclusive of
what will be presented to the Commissioners.
Please see draft briefing agenda for schedule.
Commission meetings are live streamed at http://www.masonwebtv.com/ and public comment is accepted
via email msmith@masoncountywa.gov; mail to Commissioners Office, 411 N 5th Street, Shelton, WA
98584; or phone at (360) 427-9670 ext. 419. If you need to listen to the Commission meeting via
telephone, please provide your telephone number to the Commissioners’ office no later than 4:00 p.m. the
Friday before the meeting. If special accommodations are needed, contact the Commissioners' office at
Shelton (360) 427-9670 ext. 419
Briefing Agendas are subject to change, please contact the Commissioners’ office for the most recent
version.
Last printed 01/21/26 at 1:08 PM
BOARD OF MASON COUNTY COMMISSIONERS
DRAFT BRIEFING MEETING AGENDA
411 North Fifth Street, Shelton WA 98584
Week of January 26, 2026
Monday
Noon WA State Association of Counties Zoom Meeting*
Virtual Assembly
*This is being noticed as a Special Commission meeting because a quorum of the Mason County Commission may
attend this event and notification is provided per Mason County Code Chapter 2.88.020 - Special Meetings.
Monday, January 26, 2026
Zoom link available on the Mason County website
Commission Chambers
Times are subject to change, depending on the amount of business presented
9:00 A.M. Closed Session – RCW 42.30.140(4) Labor Discussion
10:00 A.M. Transportation Improvement Program Citizens Advisory Panel Interview
10:10 A.M. Clean Water District Advisory Committee Presentation
10:40 A.M. Economic Development Council & North Mason Regional Fire Authority – Kevin
Shutty & Abe Gardner
10:55 A.M. WSU Extension – Dan Teuteberg
11:05 A.M. Superior Court – Paddy McGuire
11:10 A.M. Indigent Defense – Maggie Huston
11:15 A.M. Public Works – Loretta Swanson
Utilities & Waste Management
11:20 A.M. Support Services – Travis Adams
Commissioner Discussion – as needed
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No.
From: Ian Tracy Ext: 544
Department: Public Health Briefing: ☒
Action Agenda: ☐
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): 1/26/2026 Agenda Date(s): Click or tap here to enter text.
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other
(Please ensure proper internal review channels have been followed, this is the responsibility of the
requesting Department)
Item: Clean Water District Advisory Committee Presentation
Background/Executive Summary: In May of 2021, the Mason County Board of County
Commissioners (BoCC) established the Mason County Clean Water District (CWD) through ordinance
number 2021-023, which modified Mason County Code 6.88. The establishment of the CWD included a
$5.06/parcel fee, which would fund two (2) FTE to conduct water quality monitoring of major rivers and
streams and perform pollution identification and correction work. This program was established with a
five (5) year sunset date. 2026 is the last year in which the parcel fee will be collected. The funding will
be expended in 2026, and in 2027, the work of the CWD will end unless the program and parcel fee is
renewed.
Additionally, in 2025, the parcel fee was unable to fully fund the program due to inflation and other cost
increases. The current funding will cover approximately 1.5 FTE in 2026. The shortfall has been
temporarily covered by alternative funding, but we will be unable to maintain our current service level in
the near future.
The Clean Water District Advisory Committee has developed a presentation for the BoCC to showcase
the accomplishments of the CWD as well as the importance of that work and its impact on our county.
Associated Costs/Budget Impact (amount, funding source, budget amendment, etc.): N/A
Public Outreach: N/A
Requested Action: Discussion.
Attachment(s): Ordinance 2021-023
ORDINANCE NO. 2O2I' O'L3
AN ORDINANCE COMBINING ALL EXISTING SHELLFISH PROTECTION
DISTRICTS AND AMENDING MASON COUNTY CODE TITLES 3 AND 6
WHEREAS, Mason County is home to over 200 miles of marine shoreline and 25,000
acres of commercial shellfish harvest area; and
WHEREAS, Mason County has experienced many historic commercial shellfish harvest
downgrades from Washington State Department of Health due to bacterial pollution from
non-point pollution sources; and
WHEREAS, State law (Chapter 90.72 RCW) directs a county having shellfish tidelands
within its boundaries to establish a Shellfish Protection District and to establish a Clean
Water Program with elements intended to improve water quality by eliminating or reducing
nonpoint pollution sources; and
WHEREAS, Mason County has established historic Shellfish Protection Districts in
response to previous downgrades per Chapter 90.72 RCW including (but not limited to)
Oakland Bay Clean Water District, Annas Bay Shellfish Protection District, North Bay
Shellfish Protection District, Totten Little Skookum Shellfish Protection District, McLane
Cove Shellfish Protection District and Big Bend Shellfish Protection District increasing
administrative requirements in management of said districts; and
WHEREAS, this County's legislative authority recognizes commercial, recreational, tribal,
and private shellfish harvest as a vital aspect to Mason County and requires protection
from nonpoint pollution sources; and
WHEREAS, this County's legislative authority further recognizes maintaining the highest
levels of water quality is paramount to sustaining the livelihood of Mason County, this
Puget Sound region, and to the greater environment; and
WHEREAS, Mason County is encouraged by the legislature to: "establish shellfish
protection district(s) and programs designed to prevent any further degradation and
contamination and to allow for restoration and reopening of closed shellfish areas" by
Chapter 90.72 RCW.
NOW, THEREFORE, BE IT ORDAINED BY THE MASON COUNTY BOARD OF
COUNTY COMMISSIONERS that a Shellfish Protection District be established
encompassing the area within the boundaries shown on "Attachment A" and be called the
Mason County Clean Water District"; and
BE IT FURTHER ORDAINED that past shellfish protection districts and/or clean water
districts within the boundaries of this new Mason County Clean Water District be
abolished per Chapter 90.72.040(1) RCW and replaced by the Mason County Clean
Water District ensuring no disruption to any existing response plans and pollution
identification and correction projects; and BE IT FURTHER ORDAINED that a financing
mechanism be established, specifically an annual parcel fee of five dollars and six cents
5.06) for parcels or lands specified in the chapter below, with a five (5) year sunset
requiring review and re-authorization of said fee and programs.
BE IT FURTHER ORDAINED the Mason County Board of Commissioners hereby
approves and adopts revisions to Mason County Code Title 6, adding Chapter 6.88 which
is to read:
Chapter 6.88
MASON COUNTY CLEAN WATER DISTRICT
Sections:
6.88.010 Establishment
6.88.020 Purpose
6.88.030 Definitions
6.88.040 Clean Water Program Creation and Authority
6.88.050 District Boundaries
6.88.060 Assignment of a lead department
6.88.070 Advisory Committee
6.88.080 Program Evaluation
6.88.090 Annual Fee
6.88.100 Parcels Exempt from Fee
6.88.010 - Establishment
Pursuant to Chapter 90.72 RCW there is hereby established a shellfish protection
district, which shall be called the Mason County Clean Water District.
6.88.020 - Purpose
The purpose of the Mason County Clean Water District is to accomplish the mandates
of Chapter 90.72 RCW to protect and improve the water quality in shellfish growing
areas. This will include, but not limited to, establishing programs and projects to reduce
non-point pollution threatening surface water quality in Mason County
Nothing within this chapter is intended to supersede, limit or reduce development rights
on parcels within the district and any such development will continue to be regulated
under Mason County development regulations, shoreline master program and
other applicable building and land use codes.
6.88.030 - Definitions
Reserved
6.88.040 - Clean Water Program Creation and Authority
Mason County, pursuant to Chapter 90.72 RCW hereby creates a Clean Water Program
to implement a comprehensive, countywide water quality plan.
Watershed specific response plans may be created within the shellfish protection district
boundaries as required in 90.72.045 RCW.
6.88.050 - District Boundaries
The legal boundaries of the Mason County Clean Water District include all lands within
Mason County with surface water drainage connection to a marine body of water as
described by the Oakland Bay, Case Inlet, Hood Canal, Totten Little Skookum
watersheds.
r
6.88.060 -Assignment of a lead department
The Mason County board of commissioners hereby directs Mason County Community
Services to serve as the county department responsible for administering the Clean
Water District (in coordination with the Washington State Department of Health, the
Washington State Department of Ecology, the Puget Sound Partnership, Mason
Conservation District, Skokomish Tribe, Squaxin Island Tribe, Lower Hood Canal
Watershed Coalition, and other appropriate entities).
6.88.070 - Advisory Committee
The Mason County board of commissioners will, through written resolution, create a
local advisory committee to assist in implementinq the purposes and goals of this clean
water district.
6.88.090 -Annual Fee
A fee of five dollars and six cents ($5.06) per year per tax parcel within the Mason
County Clean Water District as described in 6.88.050, except for tax parcels or lands
described in 6.88.100 is hereby established.
All tax parcels subject to fees shall be assessed annually beginning in 2022. Billing
shall be included on the annual property tax statements and collected by the Mason
County Treasurer consistent with Chapter 84.56 RCW.
A re-occurring sunset of 5 years thereafter 2022 shall remain in effect requiring review
and re-authorization by the Mason County Board of County Commissioners.
Additional fees may be assessed upon tax parcels closed to commercial shellfish
harvesting due to non-point pollution sources. Changes to annual fee will be subject to
review and approval by the Mason County Board of Commissioners.
6.88.100 - Fee Exemption
The following described parcels or lands shall not be subject to said annual fees
described in 6.88.090:
a. Tax parcels classified as forest land under Chapter 84.36 RCW and timber land
under Chapter 84.34 RCW.
b. Tax parcels within the boundaries of City of Shelton.
c. Tax parcels connected to a Wastewater Treatment Facility or which fees are
imposed under Chapter 36.94 RCW for substantially the same programs and
services.
d. Tax parcels determined by the county assessor to qualify for a senior citizen or
disabled persons property tax exemption under RCW 84.36.381 on January 1 st
of the tax year shall not be subject to said fee.
e. All other exemptions outlined within Chapter 90.72.070 RCW.
If a portion of a real property parcel does not satisfy any exemption criteria specified in
this section, then the parcel shall be subject to said fee.
BE IT FURTHER ORDAINED the Mason County Board of Commissioners hereby
approves and adopts revisions to Mason County Code Title 3, Chapter 3.172 which is to
read:
Chapter 3.172
OAK AND BAY SHELLFISHFISH PROTECTION MASON COUNTY CLEAN WATER
DISTRICT FUND
3.172.010 - Established.
The Mason County board of county commissioners does hereby establish the Oakland
Bay shellfish PFGtee Mason County Clean Water District fund (145-000-000) to
receive resources and to pay the costs of the Qakland Bay Shellfish PFeteGtOGR Mason
County Clean Water District.
3.172.020 - Administration.
The director of publiG healt4 Mason County Community Services will administer this
fund and pay proper expenses from this fund as approved by the Mason County board
of county commissioners.
DATED this day day of m111 2021.
BOARD OF COUNTY COMMISSIONERS
MASON COUNTY, WASHINGTON
ATTEST:
Randy, Ne th i hair
McKenzie Unith, derk of the Board
Sharon Tra , Commissioner
APPROVED AS TO FORM:
Tim Whitehead Kevin Shutty, Co issioner
Chief Deputy Prosecuting Attorney
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Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No.
From: Mason EDC and North Mason Regional Fire
Authority Ext: Click or tap here to enter text.
Department: Choose an item. Briefing: ☒
Action Agenda: ☐
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): Click or tap here to enter text. Agenda Date(s): Click or tap here to enter text.
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other
(Please ensure proper internal review channels have been followed, this is the responsibility of the
requesting Department)
Item: Mason County Linkages to Care Transportation Project (MC-LCTP)
Background/Executive Summary:
Transportation remains one of the most persistent barriers to health and recovery in our rural county. Too
many residents are forced to delay or miss critical appointments, including preventive care, specialty care,
behavioral health services, recovery supports, and primary care, simply because they cannot get there.
The MC-LCTP directly addresses this inequity by ensuring that no individual is denied access to essential
services due to lack of transportation.
The Mobile Integrated Health Program (MIHP), launched by NMRFA in 2023, has already demonstrated
its effectiveness in bringing community-based care directly to residents across Mason County, with more
than 2,500 patient encounters to date. Local service providers—spanning behavioral health, recovery,
medical, and faith-based organizations—have been equally vital in addressing unmet needs and fostering
trust within the community. Together, these efforts, reinforced by the successful county transportation
pilot program, provide a strong foundation for the Mason County Linkage to Care Transportation Project
(MC-LCTP) to expand access and deliver critical care where it is needed most.
The partnership between NMRFA and the EDC ensures that this project will be both community driven
and administratively strong. In addition to its role as co-lead, the EDC will provide administrative support
and engage its member organizations and businesses to strengthen program delivery. By reducing barriers
to care, this project will not only ease burdens on first responders, emergency departments, and social
services, but will also help residents return to the workforce and contribute to Mason County’s economic
vitality. Together, NMRFA and the EDC bring trusted leadership, proven innovation, and accountability to
this critical effort.
MC-LCTP will:
• Provide no-cost, reliable transportation for residents with functional limitations.
• Allow referrals into the program from both MIHP and other community service providers,
ensuring broad accessibility and responsiveness to community needs.
• Coordinate with trusted community transportation partners to ensure timely and flexible rides.
• Strengthen connections across healthcare, social services, and local support.
Associated Costs/Budget Impact (amount, funding source, budget amendment, etc.):
$225,000 from Treatment Sales Tax over three years. NMRFA also anticipates a grant from the
EMS Council and Washington Department of Health in year one.
Category Year 1 Year 2 Year 3 Total
Transportation
Services
$67,500 $67,500 $67,500 $202,500
Administration $7,500 $7,500 $7,500 $22,500
Total $75,000 $75,000 $75,000 $225,000
The TST funding streams align with MC-LCTP’s goals of improving health outcomes, reducing the
impact of substance use disorders, and addressing transportation as a critical social determinant of health.
By providing sustainable support, the MC-LCTP will reduce reliance on emergency services, improve
continuity of care, and ensure that Mason County residents have equitable access to medical, behavioral
health, and recovery services.
Public Outreach:
N/A
Requested Action:
Approve funding MC-LTCP for three years and contract with Mason EDC and NMRFA for service
provision.
Attachment(s):
Letter of support signed by partner agencies and service providers.
Mason County Board of County Commissioners
411 North 5th Street
Shelton, WA 98584
December 3, 2025
Dear Commissioners:
On behalf of Mason County’s behavioral health, health, and recovery support providers, we are
pleased to oƯer our strong support for the Mason County Economic Development Council (EDC) and
North Mason Regional Fire Authority’s (NMRFA) Mason County Linkage to Care Transportation Project
(MC-LCTP).
Transportation remains one of the most persistent barriers to health and recovery in our rural county.
Too many residents are forced to delay or miss critical appointments, including preventive care,
specialty care, behavioral health services, recovery supports, and primary care, simply because they
cannot get there. The MC-LCTP directly addresses this inequity by ensuring that no individual is
denied access to essential services due to lack of transportation.
The Mobile Integrated Health Program (MIHP), launched by NMRFA in 2023, has already
demonstrated its ability to deliver mobile, community-based care across Mason County. With more
than 2,500 patient encounters to date, MIHP has provided medical, behavioral health, and substance
use disorder treatment, harm reduction resources, and navigation to social services. Building on this
proven model, the MC-LCTP will:
• Provide no-cost, reliable transportation for residents with functional limitations.
• Allow referrals into the program from both MIHP and other community service providers, ensuring
broad accessibility and responsiveness to community needs.
• Coordinate with trusted community transportation partners to ensure timely and flexible rides.
• Strengthen connections across healthcare, social services, and local support.
The partnership between NMRFA and the EDC ensures that this project will be both community-
driven and administratively strong. In addition to its role as co-lead, the EDC will provide
administrative support and engage its member organizations and businesses to strengthen program
delivery. By reducing barriers to care, this project will not only ease burdens on first responders,
emergency departments, and social services, but will also help residents return to the workforce and
contribute to Mason County’s economic vitality. Together, NMRFA and the EDC bring trusted
leadership, proven innovation, and accountability to this critical e Ưort.
Mason County’s geography and demographics underscore the urgency of this project. Our county
covers nearly 1,000 square miles, with a population density of just 68.5 people per square mile,
making access to services especially challenging for residents without personal transportation. One
in four residents is over the age of 65, more than 13 percent of individuals under 65 live with a
disability, and 12 percent of our population lives below the poverty line. Many specialty medical
services are located outside the county, requiring long-distance travel to Olympia, Silverdale, Gig
Harbor, Tacoma and beyond. For too many residents, these realities result in missed care, worsened
health outcomes, and greater reliance on emergency services.
The importance of transportation access was demonstrated clearly through the Mason County Public
Health & Human Services Transportation Pilot Program (2022–2024). Over the 24-month pilot, 2,171
trips were completed covering more than 24,000 miles, serving at least 135 unique individuals. The
Patty Wagon provided more than 2,000 trips, serving 178 individuals, while Gethsemane Ministries
provided nearly 150 trips for 81 individuals. Trips ranged from local short rides to long-distance travel
of over 800 miles round trip, showing the broad scope of community need. While the pilot revealed
areas for improvement in data collection, standardization, and no-show management, it proved
beyond question that transportation is a critical and unmet need in Mason County.
The MC-LCTP builds on these lessons, adding structured evaluation, strong administrative support,
and sustainable community partnerships to ensure long-term success.
By addressing transportation as a social determinant of health, the MC-LCTP will reduce non-
emergent 911 calls, decrease avoidable emergency department visits, and help individuals remain
engaged in preventive and ongoing care. This project embodies the principles of health equity by
bridging formal and informal systems of care, empowering community-led solutions, and centering
belonging through responsive, patient-centered support.
We believe this project will provide a strong return on investment by reducing burdens on first
responders, hospitals, and social service systems, while improving health outcomes and
empowering residents to re-enter and contribute to the workforce.
We respectfully urge the Mason County Board of County Commissioners to support this innovative,
collaborative, and urgently needed initiative. Together, we can ensure that transportation is no longer
a barrier to health, recovery, and wellness in Mason County.
Thank you for your consideration and for your ongoing commitment to building a healthy, thriving
community.
Sincerely,
Host Agencies
_____________________________________
North Mason Regional Fire Authority
Beau Bakken
_____________________________________
Mason County Economic Development
Council
Kevin Shutty
Service Contractors
_____________________________________
The Patty Wagon
Patty Perry
_____________________________________
Gethsemane
Brian Hellenthal
Referring Agencies & Community Partners
_____________________________________
Mason Transit
Amy Asher
_____________________________________
BH-ASO/OHRS
Joe Avalos
_____________________________________
Mason Health
Eric Moll
_____________________________________
Crossroads Housing
Tanya Strozyk-Frazier
_____________________________________
Proactive Supportive Housing
Michele Baumgart
_____________________________________
The Youth Connection
Susan Kirchoff
_____________________________________
Family Education and Support Services
Shelley Willis
_____________________________________
New Directions Counseling
Scott Dickinson
_____________________________________
Be A Better You Counseling
Jamie Ellertsen
_____________________________________
Northwest Resources
Dennis Neal
_____________________________________
Consejo Counseling and Referral Services
Mario Paredes
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No.
From: Dan Teuteberg, Director Ext: 686
Department: WSU Extension Briefing: ☒
Action Agenda: ☐
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): January, 26, 2026 Agenda Date(s): Click or tap here to enter text.
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other
(Please ensure proper internal review channels have been followed, this is the responsibility of the
requesting Department)
Item: Introduce Nikki Brown, Grays Harbor County Fair Manager, and discuss the GH County
Fair participation for Mason County 4-H youth/volunteers.
Background/Executive Summary: Since the closure of the Mason County Fair, the local 4-H
program has been participating in the Grays Harbor County fair. This has developed a strong
partnership with many benefits to Mason County residents. There has been an new Fair Manager
(Nikki Brown) hired, and I’d like to introduce Nikki to Mason County Commissioners and other
leadership within the County.
Associated Costs/Budget Impact (amount, funding source, budget amendment, etc.):
Public Outreach: N/A
Requested Action: N/A
Attachment(s): NA
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No.
From: Paddy McGuire, Superior Court Administrator
and Kelly Frazier, Facilities Manager Ext: 206 and 519
Department: Facilities & Grounds Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): 01/26/2026 Agenda Date(s): 2/3/2026
Internal Review: ☒ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other
(Please ensure proper internal review channels have been followed, this is the responsibility of the
requesting Department)
Item:
Approve REET funding for:
1. Courtroom LL1, convert jury box to seat 13 jurors, recarpet, and repaint
2. Main Courtroom, repair plaster, hide wire runs, repaint
Background/Executive Summary:
Superior Court now needs two courtrooms capable of handling jury trials. Courtroom LL1 has a jury box
seating six jurors for District Court, but Superior Court juries are 13 or 14 jurors. The jury box needs to
be reconfigured to seat a Superior Court jury. The courtroom also needs to be recarpeted and repainted.
The historic main courtroom has peeling plaster, needs wire runs hidden, and should be repainted.
Associated Costs/Budget Impact (amount, funding source, budget amendment, etc.):
These projects are eligible for REET funds. The estimated cost of the work in LL1 is $20,000, and the
Main Courtroom is $15,000.
Public Outreach:
N/A
Requested Action:
Approve the use of Real Estate Excise Tax (REET) funds for Facilities to complete the Courtroom LL1 to
convert jury box to seat 13 jurors, recarpet, and repaint and the Main Courtroom, repair plaster, hide wire
runs, and repaint work.
Attachment(s):
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No.
From: Maggie Huston Ext:
Department: Public Defense Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): 1/26/2026 Agenda Date(s): 2/03/2026
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other
(Please ensure proper internal review channels have been followed, this is the responsibility of the
requesting Department)
Item: Mason County Public Defense Contract Attorney Compensation Caps, Billing Procedures,
and Guidelines DRAFT
Background/Executive Summary:
Mason County has been operating without a billing cap on contract attorneys unless explicitly outlined
per contract. We are one of the few counties in this state who still operate this way.
The attached billing caps and procedures represent standard practices from our comparable counties,
showing a competitive market approach while meeting the needs of our citizens.
Associated Costs/Budget Impact (amount, funding source, budget amendment, etc.):
No negative budget impacts at this time, these caps are meant for our contracted attorneys who are paid
under Resolution No. 25-78
Public Outreach:
N/A
Requested Action:
Request BOCC approval of Contract Attorney Compensation Caps, Billing Procedures, and Guidelines
DRAFT
Attachment(s):
Mason County Public Defense Contract Attorney Compensation Caps, Billing Procedures, and Guidelines
DRAFT
Mason County Public Defense Contract Attorney Compensation Caps, Billing
Procedures, and Guidelines
MASON COUNTY PUBLIC DEFENSE CONTRACT
ATTORNEY HOURLY BILLABLE CASE COMPENSATION RATE CAPS (2026)
Hourly Billable Case Rates
Court Felonies Trial
CONTRACTOR must notify
MCPD, in writing or via e-mail
MHuston@MasonCountyWA.gov
when case is expected to go to
Trial.
Superior Court $175.00
$1,000 1st Day
$500 each additional ½
day
Juvenile Court $175.00 Hourly
District Court $150.00
$600 1st Day
$300 each additional ½
day
Presumptive Maximums
Court No Trial Trial Comments
Superior Court—
(Homicide/3rd Strike) No Limit
$1,000 1st Day
$500 each additional ½
day
CONTRACTOR must notify
MCPD, in writing or via e-mail
MHuston@MasonCountyWA.gov
as soon as possible, in advance,
if CONTRACTOR seeks
extraordinary compensation
Superior Court—Felony
High Sex Offense 100 hrs = $17,500
$1,000 1st Day
$500 each additional ½
day
Superior Court—Felony
High 80 hrs = $14,000
$1,000 1st Day
$500 each additional ½
day
Superior Court—Felony
Mid 40 hrs = $7,000
$1,000 1st Day
$500 each additional ½
day
Superior Court—Felony
Low 20 hrs = 3,500
$1,000 1st Day
$500 each additional ½
day
Superior Court—Post
Conviction 8 hrs. = $1,400 N/A
District Court—
Misdemeanor High 20 hrs = $3,000
$600 1st Day
$300 each additional ½
day
District Court—
Misdemeanor Low 15 hrs = $1,200
$600 1st Day
$300 each additional ½
day
1. BILLING PROCEDURES: MCPD will provide a “Case Assignment/Billing Form”
with each case assigned to the CONTRACTOR. The form shall be completely fill out
and, along with the CONTRACTOR’s time records for the billing period, attached to the
Interim or Final bill submitted. Bills will be rejected and returned to the
CONTRACTOR if the “Case Assignment/Billing Form” is not complete or not
provided. Likewise, bills missing the CONTRACTOR’s time records for the billing
period will also be rejected and returned to the CONTRACTOR.
a. Time records must be in 10ths of hours reflecting the date and time of work
and the specific work performed. Use the following conversion table:
01 - 06 Minutes = .10 hour
07 - 12 Minutes = .20 hour
13 - 18 Minutes = .30 hour
19 - 24 Minutes = .40 hour
25 - 30 Minutes = .50 hour
31 - 36 Minutes = .60 hour
37 - 42 Minutes = .70 hour
43 - 48 Minutes = .80 hour
49 - 54 Minutes = .90 hour
55 - 60 Minutes = 1 hour
a. All “Billing Forms” and time records are audited by MCPD for sufficiency of
documentation and reasonableness of claims. The CONTRACTOR may
be asked to provide additional information if charges are not adequately
detailed or if the time claimed seems outside customary and usual limits.
b. CONTRACTOR’s bills (invoices) shall always be marked as Interim or
Final.
c. The CONTRACTOR shall submit Interim bills to the COUNTY monthly.
Bills are due no later than the 10th business day of each month for
previous months’ services. If a warrant is issued prior to final disposition,
the CONTRACTOR shall submit a Final bill six months after the date of
issuance or by the last business day of the calendar year, whichever is
first. The CONTRACTOR will generally be re-assigned the case if the
client is arrested on the warrant within six months of issuance or prior to
the end of the calendar year.
d. If the CONTRACTOR has activity on several MCPD appointed cases on
the same day or during the same trip to court, the CONTRACTOR must
prorate the total time spent among the cases. This is necessary to avoid
charging MCPD more than once for the CONTRACTOR’S time. The
District Court—Probation
Violations 8 hrs = $1,200
maximum time the CONTRACTOR may bill to all the cases worked on is
the total number of hours the CONTRACTOR actually worked for the
morning or day, regardless of how many cases benefited.
e. Payment is based on attorney hours only. Work completed by support
staff, including word processing and document management assistance, is
considered part of your overhead, and is not billable.
f. The administrative tasks of receiving a case, opening a file, and billing
MCPD are to be billed at not more than half (50%) of an hour total.
g. Bills must be typed, scanned (preferred as Adobe Acrobat (PDF) files),
and sent by email to MHuston@MasonCountyWA.gov; handwritten bills will
be rejected.
h. Bills must reference the cause number, client’s full name, charge(s) and
class of crime(s) (information requested in the initial assignment/billing
sheet provided by MCPD).
i. The CONTRACTOR is responsible to inform, in writing within twenty-
four hours of disposition, experts and investigators when the case is
resolved or when their services are no longer needed.
j. The CONTRACTOR shall inform MCPD of any change in entity name or
address and shall complete a new county Mason County Vendor
Information Form.
k. The CONTRACTOR shall ensure that its address is correct on both the bill
and the MCPD assignment/billing sheet.
l. All Final bills are due no later than 45 days following final disposition
regardless of the total billed amount.
m. CASE DISPOSITION REPORTING: The CONTRACTOR shall report the
case disposition on the Final bill for the case assigned. The
CONTRACTOR shall indicate the case disposition on the
assignment/billing sheet provided by MCPD.
2. PRESUMPTIVE MAXIMUMS: The presumptive maximums listed on the
“ATTORNEY HOURLY BILLABLE CASE CONTRACT COMPENSATION RATES
CAPS (2026)” apply to the total accumulated amount billed for the assigned case
number. Any amount billed over the presumptive maximum applicable for the Court
and case type of the assigned case shall be considered an “Extraordinary Case
Compensation Requests” and referred to the Review Board per paragraph 5 of
Appendix 2 or Exhibit B of the contract.
b. The “No Trial” presumptive maximums listed on the “ATTORNEY
HOURLY BILLABLE CASE CONTRACT COMPENSATION RATES
CAPS (2026)” applies by default to all cases assigned by MCPD to the
CONTRACTOR, until the CONTRACTOR notifies MCPD, in writing or via
e-mail, when case is expected to go to Trial. Once MCPD receives and
validates the Trial notification from the CONTRACTOR, the “Trial”
presumptive maximum will be applied to the case(s) applicable.
3. EXTRAORDINARY CASE COMPENSATION REQUESTS: The CONTRACTOR
shall submit an Interim or Final bill above the presumptive maximums and those where
“reasonableness” is the standard, then the bill will be reviewed by the Rew Board, which
is comprised of 2 or more attorneys who have either had extensive criminal law practice
or have evidenced an interest in Mason County’s Public Defense delivery system amd
the contract Administrator. The Review Board reviews bills, approves or disapproves
applicants to the panel, and advises MCPD on miscellaneous matters of interest.
c. A CONTRACTOR submitting a bill above the presumptive maximums
shall submit a letter of explanation at the time the bill is submitted. The
Review Board will review the request and may or may not recommend
paying the extra amount or may, in its discretion, recommend TCPD
reduce or increase any fees by considering, among other things, the
following factors:
(1) The nature of the charge
(2) The ultimate disposition
(3) The number of counts
(4) The number of defendants
(5) The experience of counsel
(6) The adequacy of the billing submitted
(7) The research done and /or memoranda on file
(8) The necessity of pre-trial motions and trial preparation
(9) The recommendation and comments of the court on attorney
performance
(10) The ability of MCPD to pay
(11) Other factors enumerated in applicable case law
(12) The Contractor agrees that the Review Board’s decision on
whether to approve any such request is final.
4. Billing for costs are subject to the limitations below (MCPD will reject and return
bills if not properly itemized and supported by this documentation):
a. With the exception of the administrative tasks of receiving a case, opening
a file, and billing MCPD (in accordance to subparagraph 2.g above), no
other administrative tasks are billable.
b. Dropping off a motion or order for professional services, coming to MCPD
or calling MCPD to check on the status of professional services motions
and/or orders, time spent sending a request or additional services
information to MCPD, or messengering such services requests are not
reimbursable activities.
c. Long distance and collect phone charges, are not reimbursable Calls from
the Mason County Jail should not be collect calls. The CONTRACTOR
shall have a local telephone number in accordance with Exhibit A (6) and
as such any client calls from Mason County Jail are free of charge.
Cellular phone charges will not be reimbursed. CONTRACTOR shall
provide MCPD with all CONTRACTOR phone numbers as soon as
CONTRACTOR is appointed.
d. MCPD does not reimburse for the cost of copies.
e. MCPD does not reimburse for the cost of sending or receiving faxes.
f. MCPD does not reimburse for time spent faxing documents.
g. If a client is in need of appropriate trial clothing, the CONTRACTOR must
first check availability with MCPD. If appropriate clothing is not available
from these sources, MCPD will reimburse costs for clothing purchased at
Goodwill, Salvation Army or similar thrift stores, if accompanied by a
receipt.
h. MCPD does not reimburse for tips, interest or late charges.
i. Word processing, documents management assistance, trial notebooks,
and Westlaw or other research costs are not allowable without prior
approval from MCPD.
j. MCPD does not reimburse for time spend responding to billing inquiries or
for preparation of the Contractor’s bill to the MCPD.
k. MCPD billing forms are matters of public record unless they are sealed.
Please exercise appropriate discretion when you fill out your bill.
5. The CONTRACTOR acknowledges and agrees that the above-stated
compensation to the CONTRACTOR under paragraphs 1 through 6 above shall
constitute the CONTRACTOR’S full and exclusive compensation hereunder for all
cases handled by the CONTRACTOR under this Contract, and the CONTRACTOR
shall not be entitled to receive any other additional compensation for services performed
under this Contract.
6. As a precondition to the CONTRACTOR receiving payment of the compensation
specified under paragraphs 1 through 5 above, the CONTRACTOR must submit a claim
using the forms and protocols prescribed by MCPD under paragraphs 1 through 6
above. All forms submitted by the CONTRACTOR to MCPD shall include all the
required information specified in said paragraphs (exercising appropriate discretion to
protect client confidentiality given that such claims are matters of public record unless
sealed by the court at the CONTRACTOR’S request).
Action Items:
• Hearing Examiner’s recommendation on Road Vacation 425 to vacate portions of the alley right-of-way in the Town of Allyn
near Eberhart Street, adjacent to specified lots in Blocks 57, 58, and 42.
Discussion Items:
• Belfair Sewer feasibility study – scope, schedule, budget
Commissioner Follow-Up Items:
Upcoming Items:
MASON COUNTY PUBLIC WORKS
COMMISSIONER BRIEFING
January 26, 2026
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No.
From: Lovejoy Schaefer, Right of Way Agent
Senior, on behalf of Mike Collins, PLS, PE
Deputy Director/County Engineer
Ext: 456
Department: Public Works Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): January 26, 2026 Agenda Date(s): February 3, 2026
Internal Review: ☐ Finance ☐ Human Resources ☒ Legal ☐ IT ☐ Risk ☐ Other
(Please ensure proper internal review channels have been followed, this is the responsibility of the
requesting Department)
Item: Road Vacation No. 425 –Hearings Examiner Recommendation
Vacate all that portion of the West half of the alley adjacent to Lots 6-10 in Block 57; and the East
half of the alley adjacent to Lots 7-10, in Block 58 to the centerline of Eberhart Street; and the East
half of the alley from the centerline of Eberhart Street adjacent to Lots 1-2, in Block 42; All in the
plat of the Town of Allyn, recorded in Volume 1 of plats, page 17, in the Northeast quarter of
Section 20, Township 22 North, Range 1 West, W.M. in Mason County, Washington.
Background/Executive Summary:
The Mason County Hearing Examiner held a hearing on Wednesday December 10, 2025, at 1:00pm via
zoom. This hearing was to consider formally acknowledging the vacation by operation of law to the
above mentioned alleys in the plat of the Town of Allyn, as recorded in Volume 1 of plats, page 17, as
dedicated on September 6, 1889, in Mason County, Washington, and as petitioned by Derek Floyd, Renae
Million and Marty Million.
The Hearing Examiner issued his Findings of Fact, Conclusions of Law and Recommendation on
December 26, 2025, recommending approval of the proposed vacation with the following condition.
1. The vacated area will still be subject to existing easements for ingress, egress, and drainage or other
purposes, if any, and in accordance with RCW 36.87.140, retain an easement in favor of Mason County
for any utilities and drainage present in the vacated right of way.
Associated Costs/Budget Impact (amount, funding source, budget amendment, etc.):
The required administrative fee of $1,000 has been paid. The vacation area is classified as a “Class C”
road. Per RCW 36.87.120 & MCC 12.20.060, no compensation other than the administrative fee of the
vacation action is due.
Public Outreach:
Public notice was provided as required by RCW 36.87.050, both by posting at the site and by publishing
in the county official newspaper.
Requested Action:
Requesting the Mason County Board of Commissioners accept the recommendation of the Hearing
Examiner and formally acknowledge the vacation of the rights of way as petitioned by operation of law
pursuant to the Session Laws of 1889-1890, subject to the conditions contained in the Findings of Fact,
Conclusions of Law and Recommendations of the Hearing Examiner for Road Vacation No. 425.
Attachment(s):
1. Hearing Examiner's Findings of Fact, Conclusions of Law and Recommendation
2. Order of Vacation
Road Vacation p. 1 Recommendation
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BEFORE THE HEARING EXAMINER FOR MASON COUNTY
Phil Olbrechts, Hearing Examiner
RE: Road Vacation No. 425
Petition for a Road Vacation
FINDINGS OF FACT, CONCLUSIONS
OF LAW AND RECOMMENDATION
SUMMARY
Derek Floyd and Marty and Renae Millon request the vacation of rights of way on their
property generally located at 18513 E SR 3 in Allyn. It is recommended that the County
Commissioners approve the vacation.
The vacation will not landlock any lots. The vacation area is not found useful to the
County’s road system.
The vacation area likely has already been vacated as a matter of law under what is
called the ancient right of way statute, RCW 36.87.090. Due to amendments made to
the original statute in 1909, a court has ruled that the statute generally operates to vacate
roads that were dedicated prior to March 11, 1904 and remained unused for a period of
at least five years. See Gillis v. King County, 42 Wn.2d 373 (1953). The right of way
subject to this vacation request was dedicated to the public on September 6, 1889. The
right of way has apparently remained unopened since the dedication.
TESTIMONY
Tina Schaefer, Right of Way Agent Senior summarized the staff report.
EXHIBITS
The September 24, 2025 Engineer’s Report – Road Vacation File No. 425 was admitted
as Exhibit 1 during the vacation hearing along with its four attachments as listed on Page
2 of the report.
FINDINGS OF FACT
Procedural:
1. Hearing. A virtual hearing on the petition for vacation was held on December 10,
2025 at 1:00 pm via Zoom.
Substantive:
Road Vacation p. 2 Recommendation
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2. Site/Proposal Description. Derek Floyd and Marty and Renae Millon request the
vacation of rights of way on their property generally located at 18513 E SR 3 in Allyn.
Derek Floyd owns Lots 1 and 2, in Block 42, along with a 1/2 interest in Lots 6-10, in
Block 57, all in the plat of the Town of Allyn, as recorded in Volume 1 of plats, page
17. Marty Million and Renae Million own Lots 9-10, in Block 58, in the plat of the
Town of Allyn, as recorded in Volume 1 of plats, page 17. Renae Floyd owns Lots 7
& 8, in Block 58, along with a 1/2 interest in Lots 6-10, in Block 57, all in the plat of
the Town of Allyn, as recorded in Volume 1 of plats, page 17.
The above property owners have petitioned for the vacation of the dedicated right of
ways as attached on Exhibit A. The requested right of ways are unopened and have
never been maintained. The right of ways were dedicated to the public on September
6, 1889, when the plat of the Town of Allyn was originally filed.
The vacation will not landlock any lots. The vacation area is not found useful to the
County road system.
4. Petition Includes Majority of Abutting Owners. The petitioners’ property abuts the
vacation area on both sides for the full width vacation portions and on the side of the
half width vacation portions. Consequently, the owners own the majority of frontage
along the vacation area.
CONCLUSIONS OF LAW
Procedural:
1. Authority of Hearing Examiner. MCC 12.20.030 provides the Examiner with the
authority to review road vacation applications and make a recommendation to the
Mason County Board of County Commissioners.
Substantive:
2. Review Criteria and Application. Chapter 12.20 MCC sets forth the requirements
for vacation of roads. Furthermore, MCC 12.20.010 provides that County roads may
be vacated in accordance with the provisions of Chapter 36.87 RCW. Applicable
review standards for vacation under Chapter 12.20 MCC, as well as those in Chapter
36.87 RCW, are quoted in italics below and applied via corresponding conclusions of
law.
MCC 12.20.010: County roads may be vacated in accordance with the provisions of
RCW 36.87, and Mason County may require as a condition precedent to the vacation
the receipt of just compensation from the person or persons benefiting from the
vacation.
Road Vacation p. 3 Recommendation
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RCW 36.87.020: Owners of the majority of the frontage on any county road or portion
thereof may petition the county legislative authority to vacate and abandon the same
or any portion thereof. The petition must show the land owned by each petitioner and
set forth that such county road is useless as part of the county road system and that the
public will be benefited by its vacation and abandonment. The legislative authority
may:
(1) require the petitioners to make an appropriate cash deposit or furnish an
appropriate bond against which all costs and expenses incurred in the examination,
report, and proceedings pertaining to the petition shall be charged; or
(2) by ordinance or resolution require the petitioners to pay a fee adequate to cover
such costs and expenses.
RCW 36.87.060: If the county road is found useful as a part of the county road system
it shall not be vacated, but if it is not useful and the public will be benefited by the
vacation, the county legislative authority may vacate the road or any portion thereof.
3. Vacation Area Meets Vacation Criteria. The proposed vacation conforms to the
requirements of the statutes and ordinances quoted above. The petitioners own the
majority of the abutting property to the vacation area as determined in Finding of Fact
No. 4 and required by RCW 36.87.020.
As determined in Finding of Fact No. 3, the vacation area is not currently useful as a
part of the county road system as required by RCW 36.87.060.
MCC 12.20.040: For the purpose of vacating county roads, all roads shall be
classified as follows:
(1) Class A. All roads for which the right-of-way is an easement.
(2) Class B. All roads for which the right-of-way is owned in fee simple and for which
the county paid full fair market value of the fee simple estate.
(3)Class C. All roads that meet RCW 36.87.090 requirements.
4. Vacation Area Qualifies as Class A Road. As outlined in the introduction, since the
right of way was dedicated prior to 1899 and has remained unopened since it already
has been vacated as a matter of law under RCW 36.87.090. Therefore, it qualifies as
a Class C roadway.
MCC 12.20.050: Any person or persons desiring to have any portion of any county
road vacated shall be required by the Mason County board of county commissioners
as a condition precedent to the vacation to pay the county prior to the vacation. The
compensation rates include those rates set forth in Section 12.20.060, if any, and the
administration fee set forth in Section 12.20.080.
Road Vacation p. 4 Recommendation
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5. No Payment Required. The Engineer’s Report identifies that the administrative
fees have been paid. As determined in Conclusion of Law No. 6, no compensation for
the right of way is required.
MCC 12.20.060: The county shall require, as a condition precedent to the vacation of
roads or portions thereof within the classifications set forth in Section 12.20.040, that
persons benefitting from the vacation thereof compensate Mason County as set forth in
the following schedule:
(1) Class A Roads. Fifty percent of the appraised value.
(2) Class B Roads. One hundred percent of the appraised value.
(3) Class C Roads. No compensation other than for the administrative fee of the
vacation action.
At no time will the compensation for Class A or B roads be reimbursed less than the
county originally paid for the property.
6. Compensation Not Required. As determined in Conclusion of Law No. 4, the
vacation area is classified as a “Class C” road. No compensation is required.
MCC 12.20.080: Each petition for vacation of a road shall be accompanied by a
payment of one thousand dollars to cover all administrative costs regardless of the
county's approval of vacation. Said administrative costs shall include the costs of the
hearing examiner in holding the public hearing and reporting recommendations to the
board of county commissioners.
7. Administrative Fee Paid. The Engineer’s report identifies that the $1,000
administrative fee has been paid.
RECOMMENDATION
It is recommended that the Board of Commissioners approve the proposed vacation
subject to the following conditions.
1. The vacated area will be subject to existing easements for ingress, egress, and
drainage or other purposes, if any, and in accordance with RCW 36.87.140, retain
an easement in favor of Mason County for any utilities and drainage present in the
vacated right of way.
DATED this 26th day of December, 2025.
Phil Olbrechts
Mason County Hearing Examiner
Mason County Administrator
411 N 5th Street
Shelton, WA 98584
(360) 427-9670 ext. 419
Mason County Commissioner
Briefing Items from County Administrator
Support Services
January 26, 2026
Specific Items for Review
→ Applicant for Board of Equalization – McKenzie Smith
→ Mason Transit Authority vacancies – McKenzie Smith
→ North Mason Little League concessions extension – John Taylor
→ Budget Amendment calendar – Jennifer Beierle
→ December 2025 financial report – Jennifer Beierle
→ Sheriff’s Office heat pump replacement – Kelly Frazier
→ Fire Protection District No. 4 Resolutions withdrawing territories – Travis Adams
→ Public Facilities Fund (.09) grant process overview – Travis Adams
Administrator Updates
Commissioner Discussion
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No.
From: McKenzie Smith Ext: 589
Department: Support Services Briefing: ☒
Action Agenda: ☐
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): January 26, 2026 Agenda Date(s): February 3, 2026
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other
(Please ensure proper internal review channels have been followed, this is the responsibility of the
requesting Department)
Item:
Mason Transit Authority (MTA) Board Membership
Background/Executive Summary:
The Mason County Public Transportation Benefit Area (Mason Transit Authority) Board composition is as
follows:
→Three (3) Mason County Commissioners
→One (1) City of Shelton Council Member
→Five (5) members who shall be Elected Officials selected by the Mason County Commissioners with
the goal of seeking equal voting representation among the County Commission districts
→One (1) Union member (non-voting) representing the International Association of Machinists and
Aerospace Workers, District Lodge 160
Current membership: Commissioner Randy Neatherlin (Chair), District 1; Commissioner Pat Tarzwell, District
2; Commissioner Sharon Trask, District 3; Wes Martin (Vice-Chair), Grapeview School District; Cyndy
Brehmeyer, Mary M. Knight School District; Tom Gilmore, City of Shelton Councilmember; Richard Lee,
Pioneer School District; Ryan Spurling, Mason County Sheriff’s Office; Zachary Collins, Labor Union
Representative; and John Piety, Citizen Advisor to the Board (non-voting).
John Sheridan, Port of Allyn, stepped down as of December 31, 2025 and both Sheriff Spurling and Richard
Lee’s terms expire February 1, 2026.
Associated Costs/Budget Impact (amount, funding source, budget amendment, etc.):
N/A
Public Outreach:
Letters will be sent out to all Mason County Elected Officials for the vacant and expiring positions.
Requested Action:
Approval to solicit for the vacant position and to reach out to Sheriff Spurling and Richard Lee for potential
reappointment.
Attachment(s):
MTA By-Laws
Letter
Mason Transit Authority Bylaws Page 1
MASON COUNTY PUBLIC TRANSPORTATION BENEFIT AREA
DOING BUSINESS AS MASON TRANSIT AUTHORITY
BYLAWS
I. BACKGROUND
II. NAME/OFFICES
III. POWERS, RIGHTS, RESPONSIBILITIES
IV. AUTHORITY COMPOSITION
4.1 Board Composition
4.2 Non-Voting Labor Representative
V. CITIZEN ADVISER TO THE BOARD
VI. MEETINGS
6.1 Regular Meetings
6.2 Special Meetings
6.3 Attendance at Meetings
6.4 Public Hearings
6.5 Meeting Notices
6.6 Quorum
6.7 Chair
6.8 Conduct of Meetings
6.9 Order of Business and Agenda
6.10 Voting/Authority Decisions
6.11 Meeting Minutes
6.12 Resolutions
6.13 Compensation
VII. OFFICERS – CHAIR AND VICE CHAIR
7.1 Election
7.2 Term
7.3 Duties
VIII. COMMITTEES
8.1 Authority Committees
8.2 Special Appointments
IX. APPOINTED POSITIONS
9.1 General Manager
9.2 Clerk of the Board
9.3 Legal Counsel
9.4 Non-Voting Representative of the Public
X. GENERAL PROVISIONS
10.1 Checks
10.2 Notes
10.3 Other Legal Documents
Mason Transit Authority Bylaws Page 2
10.4 Deposits
10.5 Gifts
10.6 Travel
10.7 Repealer
XI. AMENDMENTS
I. BACKGROUND
The Mason County Public Transportation Benefit Area is the public
transportation agency which serves the citizens of Mason County including
the only incorporated city, Shelton, Washington.
In 1989 representatives from the jurisdictions of Mason County and the City
of Shelton met in a public transportation improvement conference and
formally established the Mason County Public Transportation Benefit Area
under the laws of the state of Washington (RCW 36.57A). In November 1991
voters approved an initiative allowing for the collection of a sales tax to
support public transportation.
In February, 2008 representatives from the jurisdictions of Mason County and
the City of Shelton met in a Public Transportation Improvement Conference
(PTIC) to review the composition of the Board, and adopted a resolution
changing the composition to a nine-member Board.
In November, 2017, representatives from the jurisdictions of Mason County
and the City of Shelton met in a Public Transportation Improvement
Conference (PTIC) to review the composition of the Board, and put forth
recommendations to the County and City Commissioners that the Board
composition be as follows:
Three (3) Mason County Commissioners;
One (1) City of Shelton Councilmember; and
Five (5) members who shall be elected officials selected by the Mason
County Commissioners with the goal of seeking equal voting
representation among the County Commissioner Districts. The
recommendation was approved by Mason County and the City of Shelton
pursuant to Resolutions Nos. 71-17 and 1112-1217, respectively.
Mason Transit Authority Bylaws Page 3
II. NAME/OFFICES
The name of the public transportation benefit area shall be Mason County
Public Transportation Benefit Area, doing business as Mason Transit
Authority. The governing board of which shall be called the Mason Transit
Authority Board hereinafter referred to as “Authority Board”. The principal
address of Mason Transit Authority shall be 790 East Johns Prairie Road,
Shelton, Washington. The Mason Transit Authority may have such other
offices, within Mason County, as the Authority Board may determine from
time to time.
III. POWERS
The Authority shall be responsible for establishing and monitoring the policies
of the Mason Transit Authority, its budget and its service levels. The
Authority Board shall also oversee the performance of the General Manager
of Mason Transit Authority. Nothing in these bylaws is intended to limit the
general powers of the Authority Board; the Authority Board retains all powers
granted to it under the laws of the State of Washington.
IV. AUTHORITY BOARD COMPOSITION
4.1 Board Composition. The Authority Board will consist of a governing
board of nine (9) voting members; one (1) who is a non-voting labor
organization representative set forth as follows:
• Three (3) elected members representing Mason County Commissioners,
• One (1) elected member representing the City of Shelton Council,
• Five (5) members who shall be elected officials selected by the Mason
County Commissioners with the goal of seeking equal voting
representation among the County Commissioner Districts;
• One (1) ex officio non-voting labor union representative pursuant to
Section 4.2 below; and
The members of the Authority Board shall serve four year terms. Vacancies
through resignation or disqualification shall be filled by the County
Commission to fill the unexpired term. Mason County shall provide to the
Clerk of the Board minutes of the County Commissioner meeting documenting
the motion or adoption of a resolution of the elected official selected by the
County Commissioners to serve on the Authority Board.
4.2 Non-Voting Labor Representative. In accordance with revisions
made to RCW 36.57A.050, there shall be one (1) non-voting labor
representative recommended by the labor organization representing the
Mason Transit Authority Bylaws Page 4
public transportation employees. The non-voting member shall comply with
all governing bylaws and policies of Mason Transit Authority. The Chair or
Vice Chair of the Mason Transit Authority Board will exclude the non-voting
member from attending any executive session held for the purpose of
discussing negotiations with labor organizations. The Chair or Vice Chair shall
also have the ability to exclude the non-voting member from attending any
other executive session.
V. CITIZEN ADVISER TO THE BOARD
Effective January 1, 2019, there may be one (1) non-voting representative of
the public residing in Mason County, Washington, as a citizen adviser to the
Board, as set forth in Section 9.4 below. The citizen adviser to the Board shall
serve for a period of one year (unless extended by motion by the Authority
Board), and comply with all governing bylaws and policies of Mason Transit
Authority. The Chair or Vice Chair of the Mason Transit Authority Board shall
exclude the non-voting member from attending any executive session.
VI. MEETINGS
6.1 Regular Meetings. All meetings of the Authority Board shall be open
to the public except to the extent that executive sessions are authorized by
law. Regular meetings of the Authority Board will be held once each month
at designated locations at a time and date established by resolution.
6.2 Special Meetings. Special meetings may be called at any time by the
Chair or by a majority of the whole Authority Board, provided that each
member receives personally or by mail written notice of the date, time and
place of the meeting and the matters to be taken at the meeting at least 24
hours in advance.
6.3 Attendance at Meetings. Board members may participate
electronically in all or part of a board meeting, including voting if:
1) All persons participating in the meeting are able to hear each other at
the same time, such as by the use of speaker-phone or computer internet
conferencing technology; and
2) The board member participating electronically shall have reviewed all
of the applicable material and participated in the relevant portion of the board
meeting regarding the topic to which the board member is voting on.
6.4 Public Hearings. Public hearings may be scheduled by the Authority
Board at such time and at such place as the Authority Board determines to be
appropriate to specifically solicit, public comment on certain issues. Such
issues may include, but are not necessarily limited to, the following:
Mason Transit Authority Bylaws Page 5
• a change in any transit fare
• a substantial change in transit service
• a presentation of the annual budget
• Federal Transit Administration grant applications
Public notice shall be given at least ten (10) days in advance unless otherwise
required by Federal or State regulations.
6.5 Meeting Notices. Notices of changes in the time or place of regular
meetings or the call for a special meeting or public hearing will be provided to
the official local newspaper(s) of general circulation and to any publications,
television cable access or radio stations which have on file with the Clerk of
the Board a written request to be so notified. Such call or notice shall be
delivered personally or by mail at least 24 hours in advance of the meeting
and shall specify the time and place of the meeting and the business to be
transacted, provided that notice shall be given at least ten (10) days in
advance of public hearings, unless otherwise required.
The Shelton-Mason County Journal is designated as the official newspaper of
the Authority Board for the purpose of publication of legal notices and
dissemination of public information announcements.
6.6 Quorum. At all meetings of the Authority Board, five (5) voting
members of the Authority Board shall constitute a quorum for the transaction
of business, unless there are position vacancies, in which case a majority of
the filled positions shall constitute a quorum.
6.7 Chair. The Chair shall open and preside at all meetings of the Authority
Board. In the event of the Chair’s absence or inability to preside, the Vice
Chair shall assume the duties of presiding over the meetings of the Authority
Board; provided, however, if the Chair is to be permanently unable to
preside, the Authority Board shall select a new Chair for the remainder of the
Chair’s term. In the absence of both the Chair and the Vice Chair, the
member having served on the Authority Board the longest shall serve as
acting Chair.
6.8 Conduct of Meetings. Unless otherwise governed by the provisions of
these Bylaws, the laws of the State of Washington or Authority Board
resolution, Roberts Rules of Order (newly revised) shall govern the conduct of
the Authority’s meetings. It is the intent of the Authority to conduct the
business in an open environment consistent with the Washington State Open
Public Meetings Act.
6.9 Order of Business and Agenda. An order of business at regular and
special Authority Board meetings shall be established on a meeting-by-
meeting basis according to the issues requiring discussion in any particular
Mason Transit Authority Bylaws Page 6
month. Prior to the regular meeting, the Clerk of the Board will confer with
the Chair on items of discussion. The Clerk will prepare a written agenda
including appropriate attachments, and will distribute to all members as soon
as possible prior to the meeting but not less than 48 hours before the
meeting.
6.10 Voting/Authority Decisions. Every voting member of the Authority
Board shall be entitled to one vote on all issues before the Authority Board.
All members present may vote or abstain; and abstention shall be recorded
but will not be counted. The act of the majority of the members present at a
meeting at which a quorum is present shall be the act of the Authority Board,
unless a greater number is required by law. Any member may require that
the vote of each member on a particular matter be recorded in the minutes,
in which case a roll call will be taken.
6.11 Meeting Minutes. The proceedings of all Authority Board meetings
and public hearings shall be recorded and maintained and shall contain an
accurate accounting of the Authority Board’s official action with reference to
all matters properly before it and any public comments made. Minutes of the
meetings shall be provided to each Authority Board member as soon as
practicable following each meeting. The official copy for each meeting shall
be approved by the Authority Board and signed by the Chair and the Clerk of
the Board. The official minutes of the meeting shall become a part of the
permanent records file, maintained by the Clerk.
6.12 Resolutions. The Authority Board may require that certain actions be
documented by way of a formal resolution, which shall be prepared by the
Clerk and shall be approved as to form by the Legal Counsel. Resolutions
shall also be signed by the Chair and will be numbered, incorporated in the
minutes, and made part of the permanent records file.
6.13 Compensation. Members of the Authority Board and non-voting
labor representative only shall be paid compensation for attendance at
regular and special Authority Board meetings and at any official Authority
Board Committee meetings, not to exceed 36 such meetings per year, unless
authorized by the Board and in no event more than 75. Compensation shall
be no more than the maximum rate authorized by RCW 36.57A.050 as
presently enacted or as may be hereafter amended; provided that
compensation shall not be paid to an elected official who is receiving regular
full-time compensation from such government for attending such meetings.
Any change to this rate shall require a two-thirds majority vote by the
Authority Board.
Mason Transit Authority Bylaws Page 7
VII. OFFICERS – CHAIR AND VICE CHAIR
7.1 Election. The Chair and Vice Chair shall be members of the Authority
Board elected by the members by majority vote at a regular or special
meeting of the Authority.
7.2 Term. The Chair and Vice Chair shall be elected from among the
members at the first meeting in December of each year, unless it is
determined by the Authority Board that it is in the best interest of the
Authority Board the election should be extended in one month increments.
In the event either becomes vacant, the members shall elect a new officer at
the next regular meeting to serve until the next December meeting.
7.3 Duties. In addition to the powers and the duties granted by these
Bylaws, the Chair shall have such other powers and duties as prescribed by
law or by resolution of the Authority Board.
In the absence of the Chair, the Vice Chair shall perform the duties of the
Chair, and when so acting, shall have all the powers of and be subject to all
the restrictions upon the Chair. The Vice Chair shall perform other duties as
may be assigned to him or her by the Chair or by the Authority.
VIII. COMMITTEES
8.1 Authority Board Committees. In order to better facilitate the work of
the Authority Board, the Authority Board may establish standing and/or ad
hoc committees to address specific issues. Each committee shall be
composed of not more than three (3) Authority members; one member
representing the City of Shelton, one member representing Mason County,
and one member representing a District. Committee Chairs and committee
members may be designated by the Authority Chair, subject to confirmation
by the full Authority Board. To the extent possible, committee reports to the
full Authority Board shall be in writing.
The terms of the standing committees will coincide with the terms of the
Authority Board officers (which recommence annually in December) at which
time the Authority Board will review the responsibilities of the committees. In
the event that new committee assignments are not made at the time
Authority Board officers are elected, the incumbent committee members shall
serve until replacements are appointed.
8.2 Special Appointments. The Chairman may appoint Authority Board
members to special intra- and interagency committees and councils as
appropriate.
Mason Transit Authority Bylaws Page 8
These special appointments will be reviewed annually to coincide with the
terms of the Authority Board officers and the review of Authority Board
committees.
IX. APPOINTED POSITIONS
9.1 General Manager. The Authority Board shall appoint a General
Manager who shall be responsible for the administrative functions of the
Mason Transit Authority and shall have such power and perform such duties
as shall be prescribed by law and action of the Authority Board.
9.2 Clerk of the Authority Board. The Authority shall appoint a Clerk of
the Authority Board who shall perform all duties as provided in these Bylaws
and shall maintain all records of the Authority Board. The General Manager
shall serve as Clerk unless someone else has been specifically appointed.
9.3 Legal Counsel. Principal Legal Counsel shall be appointed by and shall
serve at the pleasure of the Authority Board.
9.4 Non-Voting Adviser to the Authority Board Representing Public.
Applications from the public may be submitted to the voting Authority Board
for selection and appointment, and shall serve at the pleasure of the
Authority Board. If no applications are submitted, the position shall cease and
close.
X. GENERAL PROVISIONS
10.1 Checks. All disbursements of the Mason Transit Authority shall be by
check drawn by the appropriate Audit Officer as per Washington State law or
as otherwise directed by Authority resolution.
10.2 Notes. All notes or other evidence of indebtedness, including bills,
issued or incurred in the name of the Mason Transit Authority shall be signed
by such officer, member, agent or employee of the Mason Transit Authority
and in such manner as shall from time to time to be determined by Authority
Board resolution.
10.3 Other Legal Documents. The Authority may authorize any officer or
officers, agent or agents of the Mason Transit Authority, in addition to the
officers so authorized by resolution, to enter into any contract or execute and
deliver any instrument in the name of and behalf of the Mason Transit
Authority and such authorization may be general and or may be confined to
specific instances. All written contractual obligations of the Mason Transit
Mason Transit Authority Bylaws Page 9
Authority, including but not limited to, contracts, leases and assignments, are
to be maintained by the Clerk of the Board.
10.4 Deposits. All funds of the Mason Transit Authority shall be deposited
in the appropriate accounts established by resolution. The County Treasurer
shall be the custodian of the funds, until such time as the Authority Board
appropriates its own administrative director, and is, subject to approval by
Authority Board resolution, authorized to invest such funds in the manner
provided by law.
10.5 Gifts. The Authority Board may accept on behalf of Mason Transit
Authority any contribution, gift or bequest (as long as conditions are
consistent with state law), for any purpose of the Mason Transit Authority.
10.6 Travel. Members of the Authority Board, in order to properly and fully
conduct official Mason Transit Authority business, may travel and incur
expenses. Authority Board members will receive reimbursement for
reasonable expenses incurred while engaged in official business in
accordance with RCW 36.57A.050 and the adopted travel policy which applies
to all Mason Transit Authority employees. Out-of-state travel by Authority
Board members will be authorized by the Chair subject to annual budget
restraints.
10.7 Repealer. The terms of these bylaws, as established by resolution,
shall supersede all prior resolutions in conflict therewith.
XI. AMENDMENTS
These bylaws may be amended by a majority vote at any meeting of the
Authority Board, provided that copies of the proposed revisions or
amendments shall have been made available to each Authority Board
member as part of the agenda of the meeting at which proposed revisions or
amendments are to be acted upon. These bylaws are adopted by Authority
Board resolution; therefore, any amendments hereto shall be by that same
instrument.
ADOPTED: 12/09/91 AMENDED: 12/17/2013
AMENDED: 11/20/07 AMENDED: 09/20/2016
AMENDED: 02/28/08 AMENDED: 12/19/2017
AMENDED: 07/13/10 AMENDED: 11/20/2018
AMENDED: 04/17/2012 AMENDED: 01/15/2019
MASON COUNTY
BOARD
OF
COMMISSIONERS
1ST District
RANDY NEATHERLIN
2nd District
PAT TARZWELL
3rd District
SHARON TRASK
Mason County Building 1
411 North Fifth Street
Shelton, WA 98584-3400
(360) 427-9670 ext. 419
Fax (360) 427-8437
February 3, 2026
TO
ADDRESS
CITY ZIP
ETC.
Re: Invitation to Serve on Mason Transit Authority (MTA) Board
Dear INDIVIDUAL,
We are writing to invite you to consider serving on the Mason Transit Authority (MTA) Board as a
representative of your district and the citizens residing within your area.
Mason Transit Authority is a small, rural public transportation system that provides essential
services to our community and maintains connections with four neighboring transit systems. The
MTA Board is responsible for establishing policy and providing str ategic direction for the Mason
Transit Authority. The Board typically meets on the third Tuesday of each month at 4:00 p.m.
The Mason Transit Authority Board is composed of five appointed members, along with the three
Mason County Commissioners and one City of Shelton Councilmember. The five appointed
members serve four-year terms and must be elected officials selected by the Mason County
Commissioners. Appointments are made with the intent of ensuring equitable voting representation
among the County Commission districts.
If you are interested in being considered for appointment, we encourage you to submit an online
application to serve on the MTA Board. Applications are requested no later than February 28, 2026,
to allow sufficient time for the selection process.
The fillable application is available on the Mason County website at the following link:
https://www.cognitoforms.com/MasonCounty2/AdvisoryBoardApplication
Additional information about Mason Transit Authority may be found on their website at
http://www.masontransit.org/.
Should you have any questions, please feel free to contact our office at (360) 427-9670, ext. 589, or
contact Mason Transit Authority directly at (360) 432-5741.
Thank you for your consideration and for your continued commitment to serving the residents of
Mason County.
Sincerely,
Pat Tarzwell, Randy Neatherlin, Sharon Trask,
Chair Vice-Chair Commissioner
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No.
From: Cassidy Perkins for John Taylor Ext: 535
Department: Parks & Trails Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): January 26, 2026 Agenda Date(s): February 3, 2026
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other
(Please ensure proper internal review channels have been followed, this is the responsibility of the
requesting Department)
Item:
North Mason Little League Concessions Contract Extension for MCRA
Background/Executive Summary:
Wherein the original contract agreement expires in March 2026 with the option to extend for the 2026-
2027 season upon mutual written agreement, it is provide that it shall be extended for 1 year commencing
on March 1, 2026.
Associated Costs/Budget Impact (amount, funding source, budget amendment, etc.):
Public Outreach:
Requested Action:
Approval of the North Mason Little League Concessions contract extension for Mason County Recreation
Area (MCRA) for an additional year set to expire March 1, 2027.
Attachment(s):
Extension
SERVICE CONTRACT EXTENSION AGREEMENT
This Extension Agreement is made and effective March 1, 2026
BETWEEN: Mason County MCRA Park
And: North Mason Little League Concession.
Wherein the original contract agreement expires in March 2026 with the option to extend for the 2026-2027
season upon mutual written agreement, it is provided that it shall be extended for 1 year commencing on
March 1, 2026.
The extension shall be on the same terms and conditions as set out in the original contract.
__________________ ___________________
Travis Adams Troy Olson
County Administrator North Mason Little League
Mason County Parks & Trails Department
411 North 5th Street
Shelton, WA 98584
360-427-9670 Extension 535
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No.
From: Jennifer Beierle Ext: 532
Department: Support Services Briefing: ☒
Action Agenda: ☐
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): January 26, 2026 Agenda Date(s): Click or tap here to enter text.
Internal Review: ☒ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other
(Please ensure proper internal review channels have been followed, this is the responsibility of the
requesting Department)
Item:
2026 Budget Supplemental Appropriations and Amendments Calendar
Background/Executive Summary:
Approval of budget supplemental appropriations and amendments is generally a six-week process. State
law (RCW 36.40.100) requires that, upon adoption of a resolution by the Board, notice of the time and
date of the meeting at which the supplemental appropriations resolution will be considered must be
published in the county’s official newspaper for two consecutive weeks prior to the meeting.
To ensure compliance with statutory notice requirements and to provide predictability in the budget
process, the Budget Office recommends establishing two scheduled budget hearings for the 2026 budget:
one in June and one in December.
Associated Costs/Budget Impact (amount, funding source, budget amendment, etc.):
N/A
Public Outreach:
None
Requested Action:
This item is informational only. No action is requested from the Board at this time.
Attachment(s):
• Draft 2026 Budget Supplemental Appropriations and Amendments Calendar
Mason County
2026 Budget Supplemental Appropriations and Amendments Calendar
*Dates may be subject to change*
S M T W T F S S M T W T F S S M T W T F S
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11 12 13 14 15 16 17 15 16 17 18 19 20 21 15 16 17 18 19 20 21
18 19 20 21 22 23 24 22 23 24 25 26 27 28 22 23 24 25 26 27 28
25 26 27 28 29 30 31 29 30 31
S M T W T F S S M T W T F S S M T W T F S
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5 67 891011 3456789 78 910111213
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31
S M T W T F S S M T W T F S S M T W T F S
1234 1 12345
5 67 891011 2345678 67 8 9101112
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19 20 21 22 23 24 25 16 17 18 19 20 21 22 20 21 22 23 24 25 26
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30 31
S M T W T F S S M T W T F S S M T W T F S
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BOCC Adopts Resolution to Set Public Hearing
Deadline to Send Public Hearing Notice to MC Journal for 2 Week Publication Requirement
Public Hearing at 9:15 a.m. to Consider Budget Supplementals & Transfers to the 2026 Budget
January February March
April
Budget Office Briefs BOCC & Prepares Resolution to Set Public Hearing
Supplemental & Transfer Requests Due to the Budget Office from Departments for Inclusion in the Next
Scheduled Public Hearing
May June
July August September
October November December
Holiday
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No.
From: Travis Adams Ext: 530
Department: County Administrator Briefing: ☒
Action Agenda: ☐
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): January 26, 2026 Agenda Date(s): Click or tap here to enter text.
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other
(Please ensure proper internal review channels have been followed, this is the responsibility of the
requesting Department)
Item:
Mason County Fire Protection District No. 4 Resolutions Withdrawing Territories from Legal Boundaries
Background/Executive Summary:
On January 7, South Mason Fire & Rescue held a properly noticed public hearing and adopted
resolutions in accordance with RCW 57.28.050. The District then certified the authenticity of those
resolutions and provided formal written notice to the County on January 12, as required by RCW
57.28.060. Upon receipt of that notice, the role of the Board of County Commissioners is to provide
public notice, conduct a public hearing, and make the determination required under RCW 57.28.080 as
to whether the BOCC finds in the affirmative, and in agreement with the Fire District, the two statutory
conditions set forth in RCW 57.28.050. If the BOCC does not make an affirmative finding, the matter
proceeds in accordance with RCW 57.28.090.
Associated Costs/Budget Impact (amount, funding source, budget amendment, etc.):
N/A
Public Outreach:
Mason County Fire Protection District No. 4 held a Public Hearing on January 7, 2026.
Requested Action:
Discussion
Attachment(s):
Summary
Letter of Certification
Resolutions
Mason County
Agenda Request Form
To : Board of Mason County Commissioners Item No.
From: Travis Adams Ext: Click or tap here to enter text.
Department: Support Services Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): 1/26/2026 Agenda Date(s): 2/03/2026
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other
(Please ensure proper internal review channels have been followed, this is the responsibility of the
requesting Department)
Item: Public Facilities Fund (.09) Grant Process Overview Draft
Background/Executive Summary:
Attached is a draft for the .09 grant process which includes application and the scoring matrix for the
grant. Next step in the process would be to hold a stakeholders meeting for review.
Associated Costs/Budget Impact (amount, funding source, budget amendment, etc.):
N/A
Public Outreach:
N/A
Requested Action:
Request BOCC set stakeholders meeting for review of Public Facilities Fund (.09) grant process
Attachment(s):
Public Facilities Fund (.09) Grant Process Overview Draft
Mason County Public Facilities Fund (.09)
Grant Process Overview
Purpose:
The Mason County Board of County Commissioners (BOCC) administers the Public Facilities
Fund (.09) established under RCW 82.14.370 and Mason County Ordinance No. 80-07. Each
year, the BOCC will determine whether sufficient revenues exist to allocate funds for public
facilities projects that support economic development, job creation, and business retention within
Mason County. If adequate funds are available, the BOCC will designate an annual budget
amount within the Public Facilities Fund for grant awards. The county will provide notice when
monies are available for application by email or mail to the designated Associate Development
Organization (ADO) and to all entities and individuals listed on the current Comprehensive
Economic Development Strategy (CEDS). Entities with qualifying projects under RCW
82.14.370 may apply for funding by following the process below.
Process Timeline:
Description Timeline
Application submission May 1 – June 30
Eligibility review by County staff July
Project presentation to BOCC August
Scoring and ranking (Appendix B) September
Award decisions and contracting October – December
Grant implementation and annual reporting Following fiscal year
1. Application:
Eligible applicants: Public entities with projects listed in the current Comprehensive
Economic Development Strategy (CEDS) list developed by the Mason County Economic
Development Council (EDC) or current ADO.
Application requirements:
• Completed Mason County Public Facilities Fund Application (Appendix A)
• Project description, budget, and timeline
• Documentation of inclusion on the CEDS list
Deadline: Applications must be submitted between May 1 and June 30 to the Clerk of the
Board. Late or incomplete applications will not be considered.
Applicant Checklist:
☐ Project on current CEDS list ☐ Line-item project budget attached ☐ Authorized signature ☐ Submitted by June 30
2. Project Evaluation and Award Decision
County staff and the Budget & Finance Manager review all applications for eligibility
under RCW 82.14.370 and completeness.
Evaluation process:
1. Eligible applicants present their projects to the BOCC. If an applicant cannot be
in attendance, the BOCC may ask questions during the public meeting and, at
their discretion, grant reasonable time for the applicant to provide responses
before moving on to Step 2.
2. The BOCC scores each project using the criteria in Appendix B.
3. Scores provide a baseline ranking, but the BOCC may also consider geographic
equity, project readiness, and countywide benefit.
4. Final funding decisions are made by the BOCC.
5. Applicants are notified in writing of award status.
3. Funding Amounts and Project Costs
The BOCC may award Public Facilities (.09) funds as grants or loans based on project
type, public benefit, and financial need.
Funding Thresholds:
• Up to $250,000 – Standard application and project budget required.
• $250,001 – $1,000,000 – Considered only under extraordinary circumstances.
• Multi-year projects – May be funded through multi-year awards subject to annual
appropriation and performance.
Required Documentation for Large or Multi-Year Requests:
• Business plan detailing scope and economic impact
• Line-item budget by fiscal year
• Matching fund documentation
• Partner and stakeholder list
• Proposed disbursement schedule
Award Terms:
• The County may negotiate repayment conditions, interest rates, and reporting
requirements. Multi-year awards will be reviewed annually for compliance.
Evaluation of Costs:
• The BOCC may require independent cost verification for large projects and adjust
awards as needed.
4. Annual Associate Development Organization (ADO) Allocation
Each year, the BOCC may approve a separate allocation to the Mason County Economic
Development Council (the designated ADO) for countywide economic development
services such as business retention and maintenance of the CEDS list. This allocation will
be managed through a separate service agreement with annual reporting.
5. Grant Administration
After BOCC approval:
1. The project will be incorporated into the County’s Capital Improvement Plan
(if applicable).
2. The County and recipient will execute a grant or loan agreement specifying
funding, scope, and performance metrics.
3. Recipients must submit progress and annual reports demonstrating compliance
with RCW 82.14.370(3).
6. Eligibility and Criteria
Eligible Uses:
• Public facilities that create, attract, expand, or retain business and jobs
• Infrastructure supporting workforce housing
• Personnel in a county, port district, or ADO that facilitate job retention
Ineligible Uses:
• Private facilities
• Operating subsidies or maintenance costs
• Projects not on the current CEDS list
7. Contacts
Mason County Board of County Commissioners
411 N 5th Street, Shelton, WA 98584
(360) 427-9670
www.masoncountywa.gov
Mason County Economic Development Council (ADO)
310 W C Street, Suite C, Shelton, WA 98584
(360) 426-2276
www.choosemason.com
Appendix A –
Mason County Public Facilities Fund (.09) Application Form
LOCAL ECONOMIC DEVELOPMENT PROGRAM APPLICATION
Contact Name(s): ______________________________
Address: ______________________________
City, State, Zip: ______________________________
Email / Phone: ______________________________
Authorized Signature and Position: ______________________________ Date: __________
Project Title: ______________________________
Total Project Cost $__________
Amount Raised to Date $__________
Gap Financing Request? [ ] Yes [ ] No
Phased Project? [ ] Yes [ ] No If yes: Phases _____ Years _____
Requested Loan $__________ Requested Grant $__________
1. Describe the project, including start date, entities involved, and which phases will be funded.
2. Explain how the project satisfies economic development priorities.
3. Is this project a public facility listed in an officially adopted economic development plan? [ ]
Yes [ ] No
4. List completed or pending engineering, feasibility, and environmental studies.
5. Has other funding been secured? [ ] Yes [ ] No. If yes, list sources.
6. List additional funding sources pursued or pending.
7. Indicate full-time, permanent jobs created or retained (1–3 yrs, 4–5 yrs, 6–10 yrs).
8. Number of businesses directly benefiting from the public facility.
9. List other significant factors about the project that should be considered.
10. Provide a detailed line-item description of how requested funds will be used.
Appendix B –
Mason County Public Facilities Fund (.09) Grant Scoring Matrix
Criteria Description Maximum
Points
Economic
Development Impact
Demonstrates a clear and measurable
contribution to economic growth in Mason
County through job creation, business attraction
or retention, infrastructure improvement, or
workforce housing support.
20
Alignment with
Economic Strategy
Shows a direct connection to the Comprehensive
Economic Development Strategy (CEDS) or
Mason County’s adopted economic development
goals and plans.
10
Project Feasibility Demonstrates project readiness, including
completed feasibility work, site control,
permitting status, realistic timeline, and budget
detail showing likelihood of successful
completion.
20
Collaboration and
Partnerships
Involves coordination among multiple public
entities, cities, towns, ports, or regional partners
that enhance project scope or regional benefit.
15
Sustainability and
Economic Value
Includes a clear plan for ongoing maintenance,
operational funding, and economic benefit to the
community.
25
Matching Funds /
Leverage
Identifies secured or committed cash, in-kind, or
partner contributions that demonstrate local
investment and leverage of county funds.
10
Total Possible Points: 100