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HomeMy WebLinkAboutBY-LAWS OF STETSON'S COVE INC - OTH Recorded Documents - 12/12/2025 (3) 2234541 MASON CO WA 12/12/2025 10:23 AM MISC Name and Return Address: STEFFEN #217092 Rec Fee: $369.50 Pages: 17 mac_ , s- � III II �111�11 IIIII off!III I�1111!III CHI IIIII IIIII III I I I �I I I Jill III Ill u(.,T3(). PA a LAB-ll Lk) 4&t3 RECEUN DEC 12 7025 By I"_ ", • Document Title(s) 1. 13`1 (5rGTs61.1 2. Reference Numbers(s)of Documents� Assigned or Releaseda k`te �('5y 7� /h3�,U (��fl '� '! •,1J ADDITIONAL REFERENCE WS ON PAGE Grantor(s) 1. ` r e76n tJ CEO LI C 2. ADDITIONAL GRANTORS ON PAGE Grantee(s) 1. 'P Lk-B Lk2- 2. ADDITIONAL GRANTEES ON PAGE Legal Description (abbreviated form:i.e.lot,block,plat or section,township,range,quarter/quarter) v chi— Jat)VizrSuf ivrs r i3 RtLe. 3 LOT- t 3),.6 k i ADDITIONAL LEGAL IS ON PAGE Assessor's Property Tax Parcel/Account Number(s) ..?2 3 I b—5- —!n bCt ADDITIONAL PARCEL#'S ON PAGE s'Z.. THE AUDITOR/RECORDER WILL RELY ON THE INFORMATION PROVIDED ON THIS FORM.THE STAFF WILL NOT READ THE DOCUMENT TO VERIFY THE ACCURACY OR COMPLETENESS OF THE INDEXING INFORMATION PROVIDED HEREIN. I am requesting an emergency nonstandard recording for an additional fee as provided in RCW 36.18.010. I understand that the recording processing requirements may cover up or otherwise obscure some part of the text of the original document. Signature: 2��. S.-% 1 �� Date: / /1124,).) ADDITIONAL GRANTEES PARCEL NUMBER OWNER 32310-51-03001 MATTHAEI WA-ONLY QTIP TRUST- MARCIA C &JACOB K MATTHAEI CO TRUSTEES 32310-51-03005 MATTHAEI WA-ONLY QTIP TRUST- MARCIA C&JACOB K MATTHAEI CO TRUSTEES 32310-51-03006 SHIMEK FAMILY CABIN TRUST-THOMAS E SHIMEK-TRUSTEE TABLE OF CONTENTS PAGE NO. Article I Name and Location 1 1.01 Name 1 1.02 Location 1 Article II Officers 1 2.01 Designation,Term, Vacancies 1 2.02 President 1 2.03 Vice President 1 2.04 Secretary 2 2.05 Treasurer 2 Article III Trustees 2 3.01 Number 2 3.02 Election 2 3.03 Vacancies 2 3.04 Removal 2 Article IV Executive Board 3 4.01 Number&Composition 3 4.02 Powers and Duties of the Executive Board 3 4.03 Other Powers 4 4.04 Meetings of the Board 4 Article V Members 4 5.01 Membership Qualifications 4 5.02 Voting Members 4 5.03 Transfers 4 5.04 Address 5 5.05 Withdrawals 5 5.06 Membership Fee 5 5.07 Annual Dues 5 5.08 Termination 5 5.09 Rights of Former Members 6 5.10 Responsibility for Utilities by Members 6 Article VI Assessments 6 6.01 Assessments 6 6.02 Maximum Assessment without Vote 6 Article VII Conveyance 7 7.01 Conveyance 7 Article VIII Meetings of Members 7 8.01 Annual Meeting 7 8.02 Quorum 7 8.03 Voting 8 8.04 Notice 8 8.05 Special Meeting 8 ' Article IX Seal 8 9.01 Corporate Seal 8 Article X Inspection of Books and Papers 8 10.01 Inspection of Books and Papers 8 Article XI Committees 9 11.01 Membership Committee 9 11.02 Building Committee 9 11.03 Financial Review Committee 9 11.04 Amenities Committee 9 11.05 Other Committees 9 Article XII Distribution of Assets 10 1 12.01 Dissolution of Corporation 10 Article XIII Amendments to By-Laws 10 13.01 Amendments to the By-Laws 10 Article XIV IMPLEMENTATION 10 14.01 Effective Date 10 14.02 Repeal of Existing By-Laws 10 MEMBERSHIP SIGNATURES 11 & 12 BUILDING REGULATIONS 13 1 ii miamerm • BY-LAWS OF STETSON'S COVE,INC. Effective: September 4,2010 ARTICLE I Name and Location 1.01 Name This non-profit corporation shall be known and designated as Stetson's Cove, Incorporated. 1.02 Location The principal office of the corporation shall be in 33100 N. U.S. Highway 101, Lilliwaup,WA 98555. The corporation may also have offices at such other places as the Board may from time to time appoint or the business of the corporation may require. ARTICLE II Officers 2.01 Designation, Term,Vacancies The officers of this corporation shall be a President, a Vice President, a Secretary, a Treasurer, and such other officers as the board may from time to time deem necessary. The President,Vice President, Secretary,and Treasurer shall be elected by the membership and the President,Vice President, Secretary, and Treasurer shall hold office until the next regular annual meeting or until their successors are elected and qualified. All other agents and employees of the corporation shall hold office at the pleasure of the Board. Vacancies occurring among the officers of the corporation shall be filled by the Board. 2.02 President It shall be the duty of the President to preside at all meetings of the members and Board; sign all notes, leases,mortgages, deeds, and other corporate instruments and contracts; call all special meetings of the members and of the Board; and perform all duties that usually fall upon that office and not herein delegated to other officers. 2.03 Vice President The Vice President shall perform the duties of the President when the President is absent or unable to act, and also such of the President's powers and duties as the President may delegate to the Vice President, and shall have such other powers and perform such other duties as may be assigned by the Board. By-Laws, Stetson's Cove, Inc. 2 Effective Sept. 4,2010 2.04 Secretary The Secretary shall keep a permanent record of all the meetings of the members and of the Board; a record of all reports of officers; shall keep and be the custodian of the official seal and shall affix the seal to such instruments as the Board may deem proper; shall sign all contracts entered into by the corporation; shall keep a record and alphabetical list of the names of all the members with their telephone numbers and addresses as furnished by them; shall send the required notices of all meetings; and shall do and perform all other duties that usually fall upon such office and officers of like capacity. 2.05 Treasurer The Treasurer shall receive all monies from the members and pay out the same by checks signed by the individuals designated by the Board; shall keep an individual account with each member and notify each member of all payments due, and use every effort to collect the same; shall designate a regular time and place at which all payments may be made; if directed by the Board, shall execute a surety bond in such amount as the Board shall designate; and shall do and perform all other duties that usually fall upon such office and the officer of like capacity. ARTICLE III Trustees 3.01 Number There shall be four(4)trustees,who shall hold office for three years or until their successor are elected and qualified. 3.02 Election At each annual meeting, trustees shall be elected to fill open positions. 3.03 Vacancies All vacancies shall be filled by the Board for any unexpired term. 3.04 Removal Any trustee may be removed by a two-thirds vote at a meeting of the members at which a quorum is present. By-Laws, Stetson's Cove,Inc. 3 Effective Sept. 4, 2010 ARTICLE IV Executive Board 4.01 Number and Composition There shall be eight(8)Executive Board members (hereafter called"The Board"), consisting of the President,Vice President, Secretary, Treasurer, and four(4)Trustees. 4.02 Powers and Duties of the Executive Board The property,business, and affairs of the corporation shall be managed and controlled by the Board. They may exercise such powers, and do all such things as may be exercised or done by the corporation,but,subject,nevertheless,to these by-laws, without limiting the generality of the foregoing, the Board: A. Real Property. May,with the consent of not less than two-thirds of the voting members of the corporation, sell,mortgage, or lease any real property of the corporation. B. Leases by Members. May,when a member does not desire temporarily to occupy his/her lot or tract and the improvements thereon, allow such member to lease the same for a period of not less than one year,to some person agreeable to 3/4ths of the Board. C. Trade. Shall not permit any trade or business of any description to be carried on any lot or tract owned by the corporation or any member, or any leasee, except as provided in"B"above. D. Nuisances. Shall not permit upon any lot or tract any nuisance, or anything which may be noxious or injurious to any member of the corporation. The Board shall compel all members owning lots or tracts in the corporation area to comply with and perform all conditions and covenants in their deeds and to observe and keep the provisions of these by-laws. E. Contracts. Shall alone have the power to bind the corporation by any contract provided that such contract does not exceed the spending limits as specified in 4.02-G below. F. Expulsion for Misconduct. Shall expel or forfeit the membership of any members of the corporation who shall be guilty of conduct which in the opinion of the Board has or is likely to endanger the health, safety, welfare, interest, or character of the corporation; and its action may, as in these by-laws provided,be reviewed by the members of the corporation upon appeal. G. Spending Limitation. Shall obtain the approval of the membership before expending more than$500 on a single project, other than emergency or emergency maintenance of the water or sewer system. By-Laws, Stetson's Cove, Inc. 4 Effective Sept.4, 2010 4.03 Other Powers The expression of the foregoing powers and duties shall not be deemed a limitation upon the other powers and duties usually possessed by Boards, except insofar as other powers and duties may be in conflict with the foregoing expressed powers and duties. 4.04 Meetings of the Board Meetings of the Board shall be held at such place and hour as the Board may designate. The regular annual meetings of the Board shall be held in each year without notice, and at such place, as the Board may direct. 1 A majority of the Board shall constitute a quorum for the transaction of business. Special meetings of the Board may be called at the request of the President or four members of the Board. ARTICLE V Members 5.01 Membership Qualifications To be a member of the corporation, an individual, family, or group, must: A. Be owners or contract purchasers of a lot or tract within Stetson's Resort Subdivision ls`Addition or 2nd Addition(unrecorded); B. Be 18 years of age or older; C. Pay all fees, dues,and assessments; and D. Qualify by reading and signing a master copy of the by-laws, thereby agreeing to abide by them. A family member of an owner may serve on the Board as an officer/board member with the"owner's"written proxy stating that the family member is his/her cabin's community voting representative. 5.02 Voting Members The members of each lot or tract shall have a total of one vote per lot or tract or combination of lots or tracts owned or being purchased,provided the dues and assessments are paid to date. 5.03 Transfers Membership shall not be transferable unless the transferee is qualified for membership as in these by-laws provided. By-Laws, Stetson's Cove, Inc. 5 Effective Sept. 4, 2010 5.04 Address Each member shall file with the Secretary their post office address, and any changes thereof, to which all communications and notices shall be addressed to such member. 5.05 Withdrawals Any member who shall sell or dispose of their entire interest in a lot or tract shall be considered as having voluntarily withdrawn from the corporation. 5.06 Membership Fee There shall be a membership fee of$25 for each member. There shall be a new membership fee paid as specified above for each transfer of title on a lot or tract. 5.07 Annual Dues A. The dues levied by the corporation shall be used exclusively for the purpose of promoting the recreation,health, safety, and welfare of the members, in the properties and in particular for the improvement and maintenance of the properties, services, and facilities devoted to this purpose and related to the use and enjoyment of the common area. B. Annual dues are as established by a vote of the members at each Fall Annual Meeting per lot or tract. The following combinations of lots and/or tracts shall each be considered one lot or tract until each separate lot or tract is built upon: 1. Lot# 8 in Block 6, 1st Addition and Tract 9 in Block 6, 2nd Addition(unrecorded); 2. Lots#2 and#3 in Block 3, 1st Addition; and 3. Lot# 1 in Block 5 and Lot#3 in Block 6, ls`Addition. C. Dues are due January ls`of each year. Any member not having paid dues by April 30th shall be considered in arrears, lose voting rights and board committee assignments and be assessed a$25 fine. If dues are not paid by the Fall meeting, another fine of$50 will be assessed. 5.08 Termination Termination of a member's membership shall not relieve the member of his/her obligation to pay all assessments and other debts owing from them to the corporation arising prior to the said termination. By-Laws, Stetson's Cove, Inc. 6 Effective Sept. 4, 2010 5.09 Rights of Former Members Any person whose membership is terminated for any reason shall have none of the rights and privileges of membership and in particular, shall have no right to use the corporation properties roads or utilities. 5.10 Responsibilities for Utilities by Members Each member shall be responsible for the connections to their premises of all utilities. In the case of sewers,the corporation may share in the expense when it is beneficial to adjacent lot owners and consistent with current state and county requirements. ARTICLE VI • Assessments 6.01 Assessments The Board may deem it necessary to levy funds from time to time for expenditures to be made for or on behalf of the corporation, including funds for expenses incurred in the operation,maintenance, and improvement of the corporation's properties, roads,utilities, and other facilities. In such case,the levy for funds will be assessed equally to each lot or tract that has been sold. 6.02 Maximum Assessment without vote No indebtedness or expenditure which will result in a general assessment in excess of$100 per lot or tract shall be made unless authorized by a 2/3 vote of all members. Notice of the amount and intended use of the assessment shall be given in writing to all members of the corporation prior to such vote. Such vote shall be by secret ballot which shall be mailed to each member not less than thirty(30)nor more than sixty (60)days prior to any annual meeting or special meeting called for the purpose. By-Laws, Stetson's Cove, Inc. 7 Effective Sept. 4,2010 ARTICLE VII Conveyance 7.01 Conveyance The title to each member's lot or tract shall, among other things,be subject to the following covenants and conditions which shall be set forth in each member's deed and every subsequent conveyance, so long as this corporation remains in existence(The term 'his' shall be interpreted to mean 'his' or `her', as appropriate): (A) Before a member attempts to sell his lot or tract to anyone other than immediate family,he shall notify the President in writing, and the Secretary shall notify all members in writing, and the corporation and individual members shall have a right to purchase the lot or tract for a period of thirty(30)days from the date of notification to the President by the member who desires to sell his lot or tract. (B) The lot or tract shall be subject to a first lien for all charges, assessments, or other indebtedness owing to the corporation by the member,his successors or assigns, and such lien may be foreclosed in the same manner as a real estate mortgage,all collection costs to be borne by the member. (C) In the event the lot or tract or any portion thereof is acquired by any person not a member of the corporation, such person shall have no interest in, or right to use, any of the property,real or personal, owned or possessed by the corporation, or any of the corporation's roads,utilities, or other facilities. (D) The member shall not conduct or permit any illegal operations or any trade or business on the premises. (E) The right shall be granted to the corporation to lay in, across and under the lot or tract any sewer, water, power, or utilities lines, and any roads or pathways, together with the right to enter upon the lot or tract or inspect and repair these utilities. In the exercise of these rights,the corporation shall not damage the improvements thereon without fair compensation therefore, and,insofar as is practicable, cause a minimum of disturbance to the member's use thereof. • (F) Building plans must be submitted to the building committee, and their approval must be received before any building or alterations are started. Mobile homes, motor homes,travel trailers, and tent trailers are prohibited as the primary dwelling unit on any lot. ARTICLE VIII Meetings of Members 8.01 Annual Meeting There shall be two official meetings of members of the corporation to be held at Stetson's Cove,Inc., on the federally-designated Memorial Day and Labor Day weekends at a time set by the Board. If no quorum is present,the presiding officer shall adjourn the meeting to another date. By-Laws, Stetson's Cove, Inc. 8 Effective Sept. 4, 2010 8.02 Quorum At any meeting of the corporation, a majority of the voting members shall constitute a quorum for the transaction of business. 8.03 Voting No lot or tract or combination of lots or tracts owned by the same individuals shall have more than one vote and voting may be either in person or by written and signed proxy. 8.04 Notice Notices of any meeting of the corporation, other than the official meetings, shall be given by mailing a notice to each member at the registered post office address as filed by them with the Secretary, at least two weeks (14 days)prior to the date of the holding of such meeting. 8.05 Special Meetings The President,upon his/her own motion or upon the written request of five (5) members of the corporation,or upon the request of the Board, shall call special meetings to consider any specific subject. ARTICLE IX Seal 9.01 Corporate Seal The corporation shall have a seal upon the margin of which shall be inscribed, "Stetson's Cove Incorporated", and in the center the words, "Incorporated 1959". ARTICLE X Inspection of Books and Papers 10.01 Inspection of Books and Papers The books and papers of the corporation, including the by-laws, shall be kept by the Secretary and shall be at all times open to the inspection of the Board or any member of the corporation. By-Laws, Stetson's Cove, Inc. 9 Effective Sept. 4, 2010 ARTICLE XI Committees 11.01 Membership Committee The President shall appoint a committee of three(3)members to be known as the Membership Committee. The committee shall be chosen from among the trustees. It shall be the duty of the Membership Committee to assist the Board as the Board may request. 11.02 Building Committee In order to assure the proper development and improvement of the property of the corporation and to assure each member of the fullest utilization of his/her lot or tract consistent with the rights and interests of the other members,the President shall appoint a committee of three (3) Board members known as the Building Committee. It shall be the duty of the committee to inspect all building or construction plans of the corporation and of the members and approve or disapprove of them and shall enforce the building regulation adopted May 29, 1977,revised Sept. 4,2010(attached). Before any member shall increase the height or add to the footprint of an existing building, add or extend a deck, erect a building,bulkhead, or other capital improvement on their lot or tract,they shall submit plans therefore to the building committee for approval. 11.03 Financial Review Committee The President shall appoint a committee of three(3)members to be known as the Financial Review Committee. Two members of the committee shall be chosen from the trustees and the President shall be the third member and chair of the committee. The committee members shall not include the Treasurer. It shall be the duty of the Financial Review Committee to annually review the financial activities of the corporation within six months of the close of the prior fiscal year. 11.04 Amenities Committees The President shall appoint board members and or members to one or more of the following committees. It shall be that member's responsibility to carry out the job description provided. A. Beach/Ramps E. Roads/Lights I. Water System M. Creek B. Fire Protection F. Septic Tanks J. Work Party N. Forestry C. Picnic G. Shellfish K. Insurance O. Buoys D. Rafts H. Tennis court L. Grounds 11.05 Other Committees The President may appoint such other committees as necessary for the proper administration of the affairs of the corporation and its members. By-Laws, Stetson's Cove, Inc. 10 Effective Sept. 4, 2010 ARTICLE XII Distribution of Assets 12.01 Dissolution of Corporation If the corporation is dissolved,the person or persons appointed to wind up the corporation shall distribute the assets of the corporation,in cash or in kind, as may be directed by two-thirds of the members. The real estate owned by the corporation or the funds realized from the sale thereof shall be distributed to each member equally. ARTICLE XIII Amendments to By-Laws 13.01 Amendments to the By-Laws These by-laws may be amended by a two-thirds vote of the members present and voting at any regular meeting of the corporation, or at any special meeting called for that purpose. Notice of the character of the amendment shall be mailed to the address provided per Section 5.04 in writing to all members of the corporation at least two weeks (14 days)prior to the required Membership Meeting. ARTICLE XIV Implementation 14.01 Effective Date These by-laws shall become effective on September 4, 2010. 14.02 Repeal of Existing By-Laws All existing by-laws and all amendments thereto are hereby repealed on the effective date established in Section 14.01. By-Laws, Stetson's Cove, Inc. 11 Effective Sept. 4,2010 Membership Signatures In accordance with Section 5.01 D of the by-laws of Stetson's Cove,Inc., the following persons have qualified for membership in Stetson's Cove,Inc.,by reading the by- laws and signing below,thereby agreeing to abide by the by-laws. PAGES 11 & 12 ORIGINAL SIGNATURES CONTAINED IN THE SECRETARY'S COPY By-Laws, Stetson's Cove, Inc. 12 Effective Sept. 4, 2010 PAGES 11 & 12 ORIGINAL SIGNATURES CONTAINED IN THE SECRETARY'S COPY 13 BUILDING REGULATIONS Adopted by the Executive Board on May 29, 1977,revised September 4, 2010 1. Water System State and County Health Codes shall be followed with regard to water system requirements for additional and new construction. 2. Sewer System State and County Health Codes shall be followed with regard to sewer system requirements for additional and new construction. 3. Building Use In order to control the amount of living space being constructed at Stetson's,the following limitations are placed on Building use: a) Single family dwellings (one per lot). b) Additional living area attached to the original cabin or in a separate building shall not exceed in total floor area 50%of the original outside cabin dimensions. c) Storage sheds d) Garages e) Boat storage f) Patios,porches,decks,etc. 4. Bulk Regulations a) The sum of all buildings, except patios,porches,decks,etc., shall not occupy more than thirty (30)percent of the lot. b) Front and side yards shall be consistent with the original cabins. Rear yard shall conform to County Code. c) No building shall exceed a height of one story(14)feet except a new primary dwelling unit may have a specific proposal presented to the Board for review on its own merits which shall not exceed two stories(22 feet)provided that lots 10-14,Block 1; lots 5,6,and 7,Block 4; and lots 3-8,Block 6 shall not have buildings which exceed a height of one story(14 feet). d) A new primary dwelling unit shall not exceed a total floor area of 1,280 square feet. 5. View and Access No building shall be constructed without the agreement of the immediately adjacent property owners with regard to view and access. 6. Lot Subdivision No lot shall be subdivided and sold into smaller units. 7. County Codes All construction shall meet the County Building and Health codes. Any variances granted by the County shall be subject to review and approved by the Building Committee.