HomeMy WebLinkAbout2025/12/16 - Regular PacketBoard of Mason County Commissioners
Draft Meeting Agenda
Commission Chambers
411 N 5th St, Shelton, WA 98584
December 16, 2025
9:00 a.m.
+
Commission meetings are live streamed at http://www.masonwebtv.com/
Regular Commission business meetings will be held in-person and via Zoom.
Please click the Zoom meeting link posted on the Mason County homepage and use the “raise hand” feature to be recognized
by the Chair to provide comment and testimony. Public comment and testimony can be provided in-person, via e-mail at
msmith@masoncountywa.gov; mail in to the Commissioners’ Office at 411 N 5th St, Shelton, WA 98584; or call (360) 427-
9670 ext. 419. If you need to listen to the Commission meeting via telephone, please provide your telephone number to the
Commissioners’ Office no later than 4:00 p.m. the Friday before the meeting.
1. Call to Order
2. Pledge of Allegiance
3. Roll Call
4. Correspondence and Organizational Business
4.1 Flooding News Release
5. Open Forum for Citizen Input
Please see above options to provide public comment; 3 minutes per person, 15-minute time limit.
6. Adoption of Agenda
Items appearing on the agenda after “Item 10. Public Hearings” may be acted upon before 9:15 a.m.
7. Approval of Minutes – N/A
8. Approval of Action Agenda
Items listed under “Action Agenda” may be enacted by one motion unless a Commissioner or citizen requests an item be
removed from the Action Agenda and considered a separate item.
8.1 Approval of the Fire Investigation Contract with Mason County Fire Chief’s Association for
8.2 Approval of the Taschner Law Professional Services Contract for District Court
8.3 Approval of the Taschner Law Professional Services Contract for Superior Court
8.4 Approval of the Lobbying Agreement with Capitol Consulting LLC
8.5 Authorize Public Works to enter into a new consultant agreement with David Evans and Associates, Inc.
8.6 Authorize the Chair to execute Lodging Tax Advisory Board contracts on behalf of the BOCC.
8.7 Approval to publish to the public via the Mason County Website and accept the commissioner meeting
schedule for year 2026 as proposed.
8.8 Approval of the Resolution Establishing the County Fund Number 107 for Road Improvement District (RID)
No. 2024-01 Shetland Road
9. Other Business (Department Heads and Elected Officials)
10. 9:15 a.m. Public Hearings and Items Set for a Certain Time
Please see above options to provide public testimony.
10.1 Public Hearing to take public comment on and consider the supplemental budget requests and budget transfers
to the 2025 budget. Staff: Jennifer Beierle
10.2 Public Hearing to take public comment on and consider the draft Mason County Comprehensive Plan Staff:
Kelle Rowen and Marissa Watson
11. Board’s Calendar and Reports
12. Adjournment
NEWS RELEASE
December 11th, 2025
MASON COUNTY COMMISSIONERS’ OFFICE
411 N 5TH ST, BLDG 1, SHELTON, WA 98584
TO: KMAS, KRXY, SHELTON-MASON COUNTY JOURNAL, THE OLYMPIAN,
SHELTON CHAMBER OF COMMERCE, NORTH MASON CHAMBER OF
COMMERCE, CITY OF SHELTON, ECONOMIC DEVELOPMENT
COUNCIL, THE SUN
RE: Flooded Wells and Septic Systems
Flooding events are occurring throughout many parts of Mason County.
If your drinking water well has been impacted by flood waters, discontinue use and
follow the guidance found at: https://www.epa.gov/sites/default/files/2015-
05/documents/epa816f05021.pdf
If your septic system has been impacted by flood water follow the guidance found at:
https://www.epa.gov/sites/default/files/2015-
11/documents/2005_09_22_faq_fs_whattodoafteraflood_septic_eng.pdf
If you have any questions call Mason County Environmental Health staff 360-427-9670 x400 or
e-mail environmentalhealth@masoncountywa.gov.
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No.
From: Randy Collins Ext: Click or tap here to enter text.
Community Development ☐
Action Agenda: ☒
Public Hearing: ☐
☐
Briefing Date(s): Click or tap here to enter text. Agenda Date(s): December 16, 2025
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other
(Please ensure proper internal review channels have been followed, this is the responsibility of the
Item: 2026-2027 Fire Investigation Contract with the Mason County Fire Chief’s Association
Background/Executive Summary: Within the unincorporated areas of a county, RCW 43.44.050.1(b)
requires the Fire Marshal (or other fire official as designated by the county legislature) to investigate the
origin, cause, circumstances, and extent of loss of all fires. Due to inadequate staffing, for over 12 years,
the County has satisfied this mandate by contracting with the Mason County Fire Chief’s Association.
With the current contract expiring December 31st, 2025, this item is to renew the agreement for another
two-year term (January 1, 2026, through December 31, 2027). Aside of the costs (addressed below) and
the addition of Exhibit “C” to identify the expectations and responsibilities of those serving in a Stand-by
role, the contract is identical to the current one.
Associated Costs/Budget Impact: The amount being requested is $105,000 each calendar year for a total
of $210,000 for the contract term (up from $82,000 and $164,000 respectively from the previous
contract). The majority of this is due to the Stand-by pay which is increasing from $8,500 to $45,000 a
year (or $50 to $285 a day) and is being driven by Central Mason Fire’s (CMF) salaries from which we
draw most of our investigators. For the last three contracts, the Stand-by rate was set at the $50 rate.
However, CMF’s MOU specifies their staff are compensated for 3 hours at the OT rate of $95.33 for a
total of $285.99. The amount being requested is to fully cover CMF for their true labor costs.
While contract costs have never exceeded the budgeted amount and even with the higher stand-by costs,
if investigation call-outs remain low, there remains the possibility we will not exceed the current budget
($82,000). However, if we experience a moderate or higher number of investigations, we would most
likely exceed that amount, resulting in having to make a budget amendment. For this reason, we are
recommending you approve the contract for the requested amount.
Public Outreach: Outreach has included working with the Chief’s to draft the contract changes and
holding a vote to endorse by the Chief’s at their December meeting which was unanimous.
Requested Action: Approve the contract as presented.
Attachment(s): Contract
Breakdown of Stand-By Costs and Days
2026-27 FIRE INVESTIGATION CONTRACT
BREAKDOWN OF STAND-BY COSTS AND DAYS
• Fire Marshal (Item A.2 in Appendix A of CBA*)
o Yearly – $132,188.04 (Monthly x 12)
o Monthly – $11,015.67
o Hourly – $63.55 (Yearly/52/40)
o Overtime - $95.33 (Hourly x1.5)
o Standby per 24 Hours (Article 14.7 of CBA*) - $285 (Overtime x 3)
• Number of Standy Days
o 52 – Fridays
o 52 – Saturdays
o 52 – Sundays
o 12 – Holidays
o Total – 168 Days of Standby
* Collective Bargaining Agreement
MCFCA ILA 2026-2027
Return recorded document to:
Mason County Community Development
615 W Alder, Shelton, WA 98584
INTERLOCAL AGREEMENT FOR FIRE INVESTIGATION SERVICES
BETWEEN MASON COUNTY AND THE MASON COUNTY FIRE CHIEF’S ASSOCIATION
1. Parties. THIS AGREEMENT is entered into by Mason County (“County”) and the Mason County Fire
Chief’s Association (“Association”) under the authority of the Interlocal Cooperation Act, RCW Chapter
39.34
2. Recitals. Whereas, the County and the Association have determined that it is in the best interest of
the County and its citizens to work together in establishing an agreement to provide fire investigation
services by the Association for the County.
3. Purpose. To establish a joint agreement for providing fire investigation services within the boundaries
of Mason County.
4. Authority. RCW Chapter 39.34.080 permits local governmental un its to make official use of their
powers enabling them to cooperate with other localities based on mutual advantage.
5. Duration. Once executed by both parties, this agreement shall be effective January 1, 2026 and shall
terminate on December 31, 2027, unless both parties mutually agree to extend the agreement.
6. Compensation. The County shall pay the Association for services in the maximum amount of
$105,000 per year ($210,000 total for the Contract term) as identified in Exhibit “A” without prior written
approval of the County. Fees for services shall be based on hours and expenses as shown on Exhibit
“A”. County shall also provide at no expense to the Association access to a report writing program to
allow for the completion of investigation reports.
7. Payment. Within 30 days of receipt of an invoice from the Association, the County shall reimburse the
Association for actual costs incurred.
8. Sope of Work.
8.1 Investigation of the origin, cause, circumstances, and extent of loss from fire whether of a criminal
or civil nature.
8.2 For each fire investigated, prepare, and submit to the County in a timely manner a written report
that adheres to the investigation methodology of National Fire Protection Association (NFPA)
Standard 921. The County shall reserve the right to peer review said reports and approve or
reject. Once approved, all reports shall become the property of the Cou nty.
8.3 To ensure cooperation among the local fire districts, the State Fire Marshal’s office and all State
and County law enforcement and regulatory personnel.
9. Criteria for Investigation. Pursuant to RCW 43.44.050, all fires within Mason County must be
investigated for the origin, cause, circumstances, and extent of loss. Fire Investigators shall be
requested as outlined in Exhibit “B” as agreed upon by the Association and the County.
10. Qualifications of Investigators. Each person performing investigations under the scope of this
contract shall possess the minimum qualifications for a fire investigator as established by the
Association.
11. Hold Harmless. Each party shall hold harmless, defend and indemnify the other party, its officers,
officials, employees, and agents against any and all claims, actions, suits , liability, loss, expenses,
damages and judgements of any nature whatsoever, including costs and attorney fees in defense
thereof, for injury, sickness, disability, or death to persons or damage to property or business, caused
by or arising out of the negligence of each party’s employees, agents and volunteers. Provided
however, the Association’s obligation hereunder shall not extend to injury, sickness, death, or damage
caused by or arising out of the sole negligence of the County, its officers, officials, employees, or
agents. In the event of concurrent negligence of the parties, the Association’s obligations hereunder
shall apply only to the percentage of fault attributable to their employees, agents, and volunteers.
12. Administration. No separate legal or administrative entity is created by this Agreement. The Mason
County Fire Chief’s Association and Mason County Community Development Department shall jointly
administer this agreement.
13. Termination: Either party may terminate this Agreement as follows:
MCFCA ILA 2026-2027
13.1. For Cause. For a material breach thereof by the other party. Fifteen days written notice to the
other party is required stating the intent to terminate for cause. The breaching party will be given
the opportunity to cure its breach and if completed within the fifteen-day period, the Agreement
shall not terminate.
13.2 For Convenience. Either party may terminate this Agreement without cause at any time
providing a fifteen-day written notice of termination is submitted in advance.
14. Insurance. Each party shall maintain and provide evidence to the other of insurance or self-insurance
adequate to cover its liability obligations for its respective operations, facilities, equipment, and
personnel under this Agreement and/or arising out of each parties’ activities he reunder.
15. Notices. Any notices to be given under this Agreement shall be delivered in person or mailed to the
parties at the following addresses:
15.1. County. Mason County Community Development Department.
615 W. Alder Street
Shelton, WA 98584
15.2. Association. Mason County Fire Chief’s Association
PO Box 1822
Shelton, WA 98584
16. Severability. If any provision of this Agreement or its application is held invalid, then the remainder of
the Agreement or the application of the remainder of the Agreement shall not be affected and remain
in full force.
17. Waiver. No waiver or any provision of this Agreement shall be valid unless it is in writing and signed by
the person or party whom charged.
18. Third Party Rights. This Agreement shall not create any third-party rights by any party that has not
signed this agreement.
19. Modification. This Agreement represents the entire agreement by both parties and shall not be
modified, terminated, or waived by either party without authorized written approval by representatives
of both parties.
20. Benefits. This Agreement is entered into for the benefit of both parties to provide fire investigation
services for all of Mason County for the duration of this Agreement.
Dated this _________ day of _____________________
Board of Commissioners
ATTEST: Mason County, Washington
____________________________ _____________________________
McKenzie Smith, Clerk of the Board Sharon Trask, Chair
_____________________________
APPROVED TO FORM: Randy Neatherlin, Commissioner
_____________________________ _____________________________
Tim Whitehead, Deputy Prosecutor Pat Tarzwell, Commissioner
MASON COUNTY FIRE CHIEF’S ASSOCIATION:
_____________________________ _____________________________
Beau Bakken, President Clint Volk, Vice-President
_____________________________ _____________________________
Michael Sexton, Secretary Gregory Rudolph, Treasurer
MCFCA ILA 2026-2027
EXHIBIT “A”
Estimated Fire Investigation 2026/2027 Budget
I. Training
Tier II: $4,000/year
1. Initial: 40-hour Basic Fire Investigation course.
2. Continuing Ed: To meet the currency requirements for Tier III
Certification including general education, documentation,
scene examination, evidence collection, interview techniques,
post incident investigation, case presentation & NFPA 921 & 1033
Tier III: Annual fire investigation conference, advanced & refresher training $7,000/year
____________________
Subtotal: $11,000/year
II. Supplies/PPE:
1. Supplies/Uniforms Investigation supplies, PPE & uniforms $4,000/year
2. Investigation Kits Small tools & equipment $5,000/year
____________________
Subtotal: $9,000/year
III. Labor
1. Tier III Stand-By Pay: $285/day for Fri/Sat/Sun/Holidays (168 days/year) $45,000/year
2. Investigation Labor:
Rates Tier II $85.00 per hour
Tier III $150.00 per hour
Estimated Costs: Tier II Level $10,000/year
Tier III Level $35,000/year
____________________
Subtotal: $90,000/year
Grand Total: $105,000/year
Total Contract Budget: $105,000 x 2 = $210,000
MCFCA ILA 2026-2027
EXHIBIT “B”
Fire Investigator Callout Criteria and Definitions
Definitions
• “Tier 1 Fire Investigator” – Any firefighter that is certified as an IFSAC/Proboard
Firefighter 2 certification or equivalent.
• “Tier 2 Fire Investigator” – An investigator that has completed a 40-hour Fire
Investigation basic class.
• “Tier 3 Fire Investigator” – An investigator that has completed the Mason County
Tier 3 fire investigator task book as adopted by the Association and County.
Tier 1 Fire Investigator Criteria
• Non-Commercial Vehicle Fires with no known owner, no insurance and less than
$10,000 in value.
• Structure fires with property loss less than $10,000 from fire damage
Tier 2 Fire Investigator Criteria
• Any fires above a tier 1 fire investigator criteria but less than tier 3 criteria.
• Any Tier 3 fires that a Tier 3 Investigator determines can be handled by a tier 2.
Tier 3 Fire Investigator Criteria
• General Incidents
o Death or serious injury because of a fire. (Two Investigator Callout)
o Recognized incendiary or suspicious fires.
o Fire in or at any publicly owner building or property.
o Significant fires resulting in greater than $20,000 in property loss.
o Fire related incidents involving illegal activity or hazardous materials.
o Explosion.
o When specifically requested by the Incident Commander or law enforcement.
• Vehicle Fires
o Fire Involving multiple vehicles at sites such as automobile sales lots, bus lots,
garages or multiple vehicle fires in a close-proximity and time frame.
o An insured vehicle with a dollar loss of $20,000 or more AND considered
incendiary or suspicious.
• Wildland Fires
o Request from DNR or the Wildland Overhead Support Team.
o Incidents where Arson is readily recognizable.
o Wildland Fires crossing multiple property parcels or requiring a joint jurisdiction
investigation.
Tier 2 investigators can be requested as needed by Tier 3 for training purposes.
Tier 3 investigators may request a second investigator for any fire when needed.
Fire Investigators shall be requested through and dispatched by MACECOM.
MCFCA ILA 2026-2027
EXHIBIT “C”
Fire Investigator On-Call Policy
Purpose: To ensure a qualified investigator is available 24/7 to maintain scene security,
preserve evidence and allow for the release of the local fire crews for emergency response
as soon as possible. This is essential for if fire crews leave the scene prior to the arrival of
the investigator, any evidence collected at the site is considered inadmissible because the
scene did not remain secure.
On Call Staffing: On-call staffing shall be based on a 24-hour shift beginning at 8 AM. Tier
III investigators will have first priority to fill the shift.
Scheduling: Investigators will mutually agree to an on-call schedule and distribute to the
Chief’s Association, MACECOM and County Fire Marshal.
Availability: Investigators on call shall be available by phone at all times and be capable of
responding to the fire scene within 30 minutes of being notified by MACECOM.
Reimbursement: Investigators shall receive $285 stipend for each call-out period. If
dispatched to a fire scene, the stipend shall be rescinded and the investigator shall be
reimbursed for the number of hours spent at the scene.
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No.
From: Maggie Huston Ext: Click or tap here to enter text.
Central Services ☒
Action Agenda: ☒
Public Hearing: ☐
☐
Briefing Date(s): Click or tap here to enter text. Agenda Date(s): 12/16/25
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other
(Please ensure proper internal review channels have been followed, this is the responsibility of the
Item: Taschner Law Professional Services Contracts for District and Superior Court
Background/Executive Summary:
Associated Costs/Budget Impact (amount, funding source, budget amendment, etc.):
N/A
Public Outreach:
Requested Action: Approval of Taschner Law Professional Services Contract for District and
Superior Court
Attachment(s):
1. Taschner Law Professional Services Contract DC
2. Taschner Law Professional Services Contract SC
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No.
From: Travis Adams Ext: Click or tap here to enter text.
Central Services ☒
Action Agenda: ☒
Public Hearing: ☐
☐
Briefing Date(s): Click or tap here to enter text. Agenda Date(s): 12/16/25
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other
(Please ensure proper internal review channels have been followed, this is the responsibility of the
Item: Capitol Consulting LLC Lobbying Agreement 2026-2028
Background/Executive Summary:
Associated Costs/Budget Impact (amount, funding source, budget amendment, etc.):
N/A
Public Outreach:
Requested Action: Approval of Capitol Consulting LLC Lobbying Agreement for 2026-2028
Attachment(s):
1. Capitol Consulting LLC Lobbying Agreement for 2026-2028
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No.
From:Ext: 207
Choose an item.☒
Action Agenda: ☒
Public Hearing: ☐
☐
Briefing Date(s): December 15, 2025 Agenda Date(s): December 16, 2025
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other
(Please ensure proper internal review channels have been followed, this is the responsibility of the
Item: Consultant Agreement with Dave Evans & Associates for the WSDOT’s SR 302 /
Victor Creek Culvert Replacement Project
Background/Executive Summary:
On October 24, 2023, the Board approved a consultant agreement with David Evans &
Associates, Inc. to prepare design drawings for relocating Mason County’s 4-inch HDPE sewer
force main affected by WSDOT’s Victor Creek Fish Barrier Removal Project on SR 302.
WSDOT’s updated project design now requires a minor revision: relocating a bracket on the
existing drawings that is currently obstructing construction.
Because David Evans & Associates prepared the original drawings and is WSDOT’s design
consultant, Public Works recommends using the same firm without going through the regular
procurement process to avoid delays and added cost. The cost for this single revision is $750.
Budget Impact:
Previous contract had a maximum payment amount of $39,925 of which $29,984.20 was
invoiced. We request the new contract be established with a maximum amount equal to the
remaining balance of the prior contract, $9,994, to cover completion of revision and any other
unanticipated costs that may arise. All costs will be paid from U&W Fund 403.
Public Outreach:
N/A
Requested Action:
Request the Board of County Commissioners:
1.Place this item on December 16, 2025, Commission meeting agenda and
2. Authorize Public Works to enter into a new consultant agreement with David Evans and
Associates, Inc. to revise and update the sewer force main relocation drawings they
completed under the previous agreement, in support of WSDOT’s Victor Creek Culvert
Replacement Project.
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No.
From: Travis Adams Ext: Click or tap here to enter text.
Central Services ☒
Action Agenda: ☒
Public Hearing: ☐
☐
Briefing Date(s): 12/15/25 Agenda Date(s): 12/16/25
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other
(Please ensure proper internal review channels have been followed, this is the responsibility of the
Item: Lodging Tax Advisory (LTAC) Committee Contracts
Background/Executive Summary: LTAC contracts for year 2026. Contracts include various Visitor
Information Centers (VIC) and attactions throughout Mason County.
Associated Costs/Budget Impact (amount, funding source, budget amendment, etc.):
Contracts approved during the budget process
Public Outreach:
N/A
Requested Action: Approval for Chair to execute these contracts on behalf of the BOCC
Attachment(s):
2026 Historical Society Museum Contract
2026 Northwest Event Organizer Contract
2026 North Mason VIC Contract
2026 Shelton COC Hoodsport VIC
2026 Shelton COC Caboose Contract
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MASON COUNTY
PROFESSIONAL SERVICES CONTRACT
2026 MASON COUNTY HISTORICAL SOCIETY MUSEUM
THIS CONTRACT is made and entered into by and between Mason County, hereinafter referred to as
"COUNTY" and Mason County Historical Society Museum, hereinafter referred to as "CONTRACTOR.”
RECITALS:
WHEREAS, COUNTY desires to retain a person or firm to provide the following service: Visitor Information
Center services in Mason County; and
WHEREAS, CONTRACTOR warrants that it is qualified and competent to render the services.
NOW, THEREFORE, for and in consideration of the CONTRACT made, and the payments to be made by
COUNTY, the parties agree to the following:
Special Conditions
Funding Source: Lodging Tax Fund (#163)
Invoices: CONTRACTOR shall invoice for services provided by the Mason County Historical Society
Museum.
Treatment of Assets. Ownership of all property/equipment purchased with lodging tax funds shall be
owned by Mason County. The CONTRACTOR shall surrender to the COUNTY all property of the COUNTY
within thirty days after termination or completion of this Contract unless mutually agreed up on by the parties.
A detailed inventory shall be maintained by the CONTRACTOR and reported to the County by December 31,
2022.
Reporting Requirements: CONTRACTOR shall submit quarterly to the COUNTY a Historical Society
Museum Progress Report that shall include but not be limited to the following information: Number of hours
of operation for the quarter; Number of visitors served in person, by phone and through mail and email
communication; Number of visitors served by location of origin; future planning and goals. Museum’s Google
report. Details of exhibits and the museum marketing plan CONTRACTOR will fulfill reporting requirements as
defined in Revised Code of Washington RCW 67.28.1816 (2)(c)(i).
General Conditions
Scope of Services:
The CONTRACTOR agrees to provide to COUNTY the services and any materials as set forth as identified
in "Exhibit A Scope-of-Services," during the CONTRACT period. No material, labor or facilities will be
furnished by the COUNTY, unless otherwise provided for in the CONTRACT.
Term:
This is a one-year CONTRACT for the period of January 1, 2026 – December 31, 2026, with an option to
renew for up to two additional years. Services provided by CONTRACTOR prior to or after the term of this
CONTRACT shall be performed at the expense of CONTRACTOR and are not compensable under this
CONTRACT unless both parties hereto agree to such provision in writing.
Compensation:
CONTRACT award is $25,000 (twenty-five thousand and 0 cents) for year 2026. The total funding available
in 2026 for Visitor Information Centers is $25,000 (twenty-five thousand and 0 cents) each year. The Lodging
Tax Advisory Committee shall make a recommendation to the Mason County Commissioners on the contract
award if and when the contract is extended.
Accounting and Payment for CONTRACTOR Services:
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Payment to the CONTRACTOR for services rendered under this CONTRACT shall be in accordance with
RCW 67.28.1816 and set forth in “Exhibit B Compensation”. Invoices shall be submitted for services
performed in accordance with the Scope of Work. Acceptable invoices will be processed within 30 days of
receipt.
Unless specifically stated in Exhibit "B" or approved in writing in advance by the official executing this
CONTRACT for the COUNTY or his designee (hereinafter referred to as the "Administrative Officer") the
COUNTY will not reimburse the CONTRACTOR for any costs or expenses incurred by the CONTRACTOR
in the performance of this CONTRACT.
The COUNTY or his designee (hereinafter referred to as the "Administrative Officer") will reimburse the
CONTRACTOR for any costs or expenses incurred by the CONTRACTOR in the performance of this
CONTRACT.
Taxes:
CONTRACTOR understands and acknowledges that the COUNTY will not withhold Federal or State income
taxes. Where required by State or Federal law, the CONTRACTOR authorizes the COUNTY to withhold for
any taxes other than income taxes (i.e., Medicare). All compensation received by the CONTRACTOR will be
reported to the Internal Revenue Service at the end of the calendar year in accordance with the applicable
IRS regulations. It is the responsibility of the CONTRACTOR to make the necessary estimated tax
payments throughout the year, if any, and the CONTRACTOR is solely liable for any tax obligation arising
from the CONTRACTOR's performance of this CONTRACT. The CONTRACTOR hereby agrees to
indemnify the COUNTY against any demand to pay taxes arising from the CONTRACTOR's failure to pay
taxes on compensation earned pursuant to this CONTRACT.
COUNTY will pay sales and use taxes imposed on goods or services acquired hereunder as required by law.
The CONTRACTOR must pay all other taxes, including, but not limited to, Business and Occupation Tax,
taxes based on the CONTRACTOR's gross or net income, or personal property to which the COUNTY does
not hold title. COUNTY is exempt from Federal Excise Tax.
Withholding Payment:
In the event the CONTRACTOR has failed to perform any obligation under this CONTRACT within the times
set forth in this CONTRACT, then the COUNTY may, upon written notice, withhold from amounts otherwise
due and payable to CONTRACTOR, without penalty, until such failure to perform is cured or otherwise
adjudicated. Withholding under this clause shall not be deemed a breach entitling CONTRACTOR to
termination or damages, provided that the COUNTY promptly gives notice in writing to the CONTRACTOR of
the nature of the default or failure to perform, and in no case more than 10 days after it determines to
withhold amounts otherwise due. A determination of the Administrative Officer set forth in a notice to the
CONTRACTOR of the action required and/or the amount required to cure any alleged failure to perform shall
be deemed conclusive, except to the extent that the CONTRACTOR acts within the times and in strict accord
with the provisions of the Disputes clause of this CONTRACT. The COUNTY may act in accordance with
any determination of the Administrative Officer which has become conclusive under this clause, without
prejudice to any other remedy under the CONTRACT, to take all or any of the following actions: (1) cure any
failure or default, (2) to pay any amount so required to be paid and to charge the same to the account of the
CONTRACTOR, (3) to set off any amount so paid or incurred from amounts due or to become due the
CONTRACTOR. In the event the CONTRACTOR obtains relief upon a claim under the Disputes clause, no
penalty or damages shall accrue to CONTRACTOR by reason of good faith withholding by the COUNTY
under this clause.
Labor Standards:
CONTRACTOR agrees to comply with all applicable state and federal requirements, including but not limited
to those pertaining to payment of wages and working conditions, in accordance with RCW 39.12.040, the
Prevailing Wage Act; the Americans with Disabilities Act of 1990; the Davis-Bacon Act; and the Contract
Work Hours and Safety Standards Act providing for weekly payment of prevailing wages, minimum overtime
pay, and providing that no laborer or mechanic shall be required to work in surroundings or under conditions
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which are unsanitary, hazardous, or dangerous to health and safety as determined by regulations
promulgated by the Federal Secretary of Labor and/or the State of Washington.
Independent Contractor:
CONTRACTOR's services shall be furnished by the CONTRACTOR as an independent CONTRACTOR,
and nothing herein contained shall be construed to create a relationship of employer-employee. All
payments made hereunder and all services performed shall be made and performed pursuant to this
CONTRACT by the CONTRACTOR as an independent contractor.
CONTRACTOR acknowledges that the entire compensation for this CONTRACT is specified in Exhibit "B"
and the CONTRACTOR is not entitled to any benefits including, but not limited to: vacation pay, holiday pay,
sick leave pay, medical, dental, or other insurance benefits, or any other rights or privileges afforded to
employees of the COUNTY. The CONTRACTOR represents that he/she/it maintains a separate place of
business, serves clients other than the COUNTY, will report all income and expense accrued under this
CONTRACT to the Internal Revenue Service, and has a tax account with the State of Washington
Department of Revenue for payment of all sales and use and Business and Occupation taxes collected by
the State of Washington.
CONTRACTOR will defend, indemnify and hold harmless the COUNTY, its officers, agents or employees
from any loss or expense, including, but not limited to, settlements, judgments, setoffs, attorneys' fees or
costs incurred by reason of claims or demands because of breach of the provisions of this paragraph.
Assignment and Subcontracting:
The performance of all activities contemplated by this CONTRACT shall be accomplished by
CONTRACTOR. No portion of this CONTRACT may be assigned or subcontracted to any other individual,
firm or entity without the express and prior written approval of the COUNTY.
No Guarantee of Employment:
The performance of all or part of this CONTRACT by the CONTRACTOR shall not operate to vest any
employment rights whatsoever and shall not be deemed to guarantee any employment of CONTRACTOR or
any employee of CONTRACTOR or any sub-contractor or any employee of any sub-contractor by the
COUNTY at the present time or in the future.
Conflict of Interest:
If at any time prior to commencement of, or during the term of this CONTRACT, CONTRACTOR or any of its
employees involved in the performance of this CONTRACT shall have or develop an interest in the subject
matter of this CONTRACT that is potentially in conflict with the COUNTY’s interest, then CONTRACTOR
shall immediately notify COUNTY of the same. The notification of COUNTY shall be made with sufficient
specificity to enable COUNTY to make an informed judgment as to whether or not COUNTY’s interest may
be compromised in any manner by the existence of the conflict, actual or potential. Thereafter, COUNTY
may require CONTRACTOR to take reasonable steps to remove the conflict of interest. COUNTY may also
terminate this CONTRACT according to the provisions herein for termination.
Non-Discrimination in Employment:
COUNTY’s policy is to provide equal opportunity in all terms, conditions and privileges of employment for all
qualified applicants and employees without regard to race, color, creed, religion, national origin, sex, sexual
orientation, age, marital status, disability, or veteran status. CONTRACTOR shall comply with all laws
prohibiting discrimination against any employee or applicant for employment on the grounds of race, color,
creed, religion, national origin, sex, sexual orientation, age, marital status, disability, or veteran status,
except where such constitutes a bona fide occupational qualification.
Furthermore, in those cases in which CONTRACTOR is governed by such laws, CONTRACTOR shall take
affirmative action to insure that applicants are employed, and treated during employment, without regard to
their race, color, creed, religion, national origin, sex, age, marital status, sexual orientation, disability, or
veteran status, except where such constitutes a bona fide occupational qualification. Such action shall
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include, but not be limited to: advertising, hiring, promotions, layoffs or terminations, rate of pay or other
forms of compensation benefits, selection for training including apprenticeship, and participation in
recreational and educational activities. In all solicitations or advertisements for employees placed by them or
on their behalf, CONTRACTOR shall state that all qualified applicants will receive consideration for
employment without regard to race, color, religion, sex or national origin.
The foregoing provisions shall also be binding upon any sub-contractor, provided that the foregoing provision
shall not apply to contracts or sub-contractors for standard commercial supplies or raw materials, or to sole
proprietorships with no employees.
Non-Discrimination in Client Services:
CONTRACTOR shall not discriminate on the grounds of race, color, creed, religion, national origin, sex, age,
marital status, sexual orientation, disability, or veteran status; or deny an individual or business any service
or benefits under this CONTRACT; or subject an individual or business to segregation or separate treatment
in any manner related to his/her/its receipt any service or services or other benefits provided under this
CONTRACT; or deny an individual or business an opportunity to participate in any program provided by this
CONTRACT.
Waiver of Noncompetition:
CONTRACTOR irrevocably waives any existing rights which it may have, by contract or otherwise, to require
another person or corporation to refrain from submitting a proposal to or performing work or providing
supplies to the COUNTY, and CONTRACTOR further promises that it will not in the future, directly or
indirectly, induce or solicit any person or corporation to refrain from submitting a bid or proposal to or from
performing work or providing supplies to the COUNTY.
Ownership of Items Produced:
All writings, programs, data, public records or other materials prepared by CONTRACTOR and/or its
consultants or sub-contractors, in connection with performance of this CONTRACT, shall be the sole and
absolute property of COUNTY.
Work Product:
CONTRACTOR will provide COUNTY with all work product and source documents used and/or produced by
the CONTRACTOR including plans, data, maps (digital and paper), reports, photos, videos, marketing
media, client e-mails, access to analytical accounts, and art work within 30 days after termination or
completion of this CONTRACT unless mutually agreed up on by the parties. All work product shall belong to
the COUNTY.
Patent/Copyright Infringement:
CONTRACTOR will defend and indemnify COUNTY from any claimed action, cause or demand brought
against COUNTY, to the extent such action is based on the claim that information supplied by the
CONTRACTOR infringes any patent or copyright. CONTRACTOR will pay those costs and damages
attributable to any such claims that are finally awarded against COUNTY in any action. Such defense and
payments are conditioned upon the following:
A. CONTRACTOR shall be notified promptly in writing by COUNTY of any notice of such claim.
B. CONTRACTOR shall have the right, hereunder, at its option and expense, to obtain for COUNTY the right
to continue using the information, in the event such claim of infringement, is made, provided no reduction in
performance or loss results to COUNTY.
Confidentiality:
CONTRACTOR, its employees, sub-contractors, and their employees shall maintain the confidentiality of all
information provided by COUNTY or acquired by CONTRACTOR in performance of this CONTRACT, except
upon the prior written consent of the COUNTY or an order entered by a court after having acquired
jurisdiction over COUNTY. CONTRACTOR shall immediately give to COUNTY notice of any judicial
proceeding seeking disclosure of such information. CONTRACTOR shall indemnify and hold harmless
COUNTY, its officials, agents or employees from all loss or expense, including, but not limited to,
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settlements, judgments, setoffs, attorneys' fees and costs resulting from CONTRACTOR's breach of this
provision.
Right to Review:
This CONTRACT is subject to review by any Federal, State or COUNTY auditor. COUNTY or its designee
shall have the right to review and monitor the financial and service components of this program by whatever
means are deemed expedient by the Administrative Officer or by COUNTY's Auditor’s Office. Such review
may occur with or without notice and may include, but is not limited to, on-site inspection by COUNTY agents
or employees, inspection of all records or other materials which COUNTY deems pertinent to the
CONTRACT and its performance, and any and all communications with or evaluations by service recipients
under this CONTRACT. CONTRACTOR shall preserve and maintain all financial records and records
relating to the performance of work under this CONTRACT for six (6) years after CONTRACT termination,
and shall make them available for such review, within Mason County, State of Washington, upon request.
CONTRACTOR also agrees to notify the Administrative Officer in advance of any inspections, audits, or
program review by any individual, agency, or governmental unit whose purpose is to review the services
provided within the terms of this CONTRACT. If no advance notice is given to CONTRACTOR, then
CONTRACTOR agrees to notify the Administrative Officer as soon as it is practical.
Insurance Requirements:
CONTRACTOR is required to provide insurance as detailed and stipulated in "EXHIBIT C Insurance
Requirements."
Proof of Insurance:
A certificate of insurance is attached hereto as "Exhibit D Certificate of Insurance."
Industrial Insurance Waiver:
With respect to the performance of this CONTRACT and as to claims against COUNTY, its officers, agents
and employees, CONTRACTOR expressly waives its immunity under Title 51 of the Revised Code of
Washington, the Industrial Insurance Act, for injuries to its employees and agrees that the obligations to
indemnify, defend and hold harmless provided in this CONTRACT extend to any claim brought by or on
behalf of any employee of CONTRACTOR. This waiver is mutually negotiated by the parties to this
CONTRACT.
CONTRACTOR Commitments, Warranties and Representations:
Any written commitment received from CONTRACTOR concerning this CONTRACT shall be binding upon
CONTRACTOR, unless otherwise specifically provided herein with reference to this paragraph. Failure of
CONTRACTOR to fulfill such a commitment shall render CONTRACTOR liable for damages to COUNTY. A
commitment includes, but is not limited to, any representation made prior to execution of this CONTRACT,
whether or not incorporated elsewhere herein by reference, as to performance of services or equipment,
prices or options for future acquisition to remain in effect for a fixed period, or warranties.
Defense and Indemnity Contract:
Indemnification by CONTRACTOR. To the fullest extent permitted by law, CONTRACTOR agrees to
indemnify, defend and hold COUNTY and its departments, elected and appointed officials, employees,
agents and volunteers, harmless from and against any and all claims, damages, losses and expenses,
including but not limited to court costs, attorney's fees and alternative dispute resolution costs, for any
personal injury, for any bodily injury, sickness, disease or death and for any damage to or destruction of any
property (including the loss of use resulting therefrom) which 1) are caused in whole or in part by any act or
omission, negligent or otherwise, of the CONTRACTOR, its employees, agents or volunteers or
CONTRACTOR's subcontractors and their employees, agents or volunteers; or 2) are directly or indirectly
arising out of, resulting from, or in connection with performance of this CONTRACT; or 3) are based upon
CONTRACTOR’s or its subcontractors’ use of, presence upon or proximity to the property of COUNTY. This
indemnification obligation of CONTRACTOR shall not apply in the limited circumstance where the claim,
damage, loss or expense is caused by the sole negligence of COUNTY. This indemnification obligation of
the CONTRACTOR shall not be limited in any way by the Washington State Industrial Insurance Act, RCW
Title 51, or by application of any other workmen's compensation act, disability benefit act or other employee
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benefit act, and the CONTRACTOR hereby expressly waives any immunity afforded by such acts. The
foregoing indemnification obligations of the CONTRACTOR are a material inducement to COUNTY to enter
into this CONTRACT, are reflected in CONTRACTOR’s compensation, and have been mutually negotiated
by the parties.
Provider’s initials acknowledging indemnity terms: ________
Participation by County – No Waiver. COUNTY reserves the right, but not the obligation, to participate in the
defense of any claim, damages, losses or expenses and such participation shall not constitute a waiver of
CONTRACTOR’s indemnity obligations under this CONTRACT.
Survival of CONTRACTOR’s Indemnity Obligations. CONTRACTOR agrees all CONTRACTOR’s indemnity
obligations shall survive the completion, expiration or termination of this CONTRACT.
Indemnity by Subcontractors. In the event the CONTRACTOR enters into subcontracts to the extent allowed
under this CONTRACT, CONTRACTOR's subcontractors shall indemnify the COUNTY on a basis equal to
or exceeding CONTRACTOR’s indemnity obligations to COUNTY.
E-Verify:
The E-Verify contractor program for Mason County applies to contracts of $100,000 or more and
subcontracts for $25,000 or more if the primary contract is for $100,000 or more. CONTRACTOR represents
and warrants that it will, for at least the duration of this CONTRACT, register and participate in the status
verification system for all newly hired employees. The term “employee” as used herein means any person
that is hired to perform work for Mason County. As used herein, “status verification system” means the
Illegal Immigration Reform and Immigration Responsibility Act of 1996 that is operated by the United States
Department of Homeland Security, also known as the E-Verify Program, or any other successor electronic
verification system replacing the E-Verify Program. CONTRACTOR agrees to maintain records of such
compliance and, upon request of the COUNTY, to provide a copy of each such verification to the COUNTY.
CONTRACTOR further represents and warrants that any person assigned to perform services hereunder
meets the employment eligibility requirements of all immigration laws of the State of Washington.
CONTRACTOR understands and agrees that any breach of these warranties may subject CONTRACTOR to
the following: (a) termination of this CONTRACT and ineligibility for any Mason County Contract for up to
three (3) years, with notice of such cancellation/termination being made public. In the event of such
termination/cancellation, CONTRACTOR would also be liable for any additional costs incurred by the
COUNTY due to contract cancellation or loss of license or permit.” CONTRACTOR will review and enroll in
the E-Verify program through this website: www.uscis.gov
Compliance with Applicable Laws, Rules and Regulations:
This CONTRACT shall be subject to all laws, rules, and regulations of the United States of America, the
State of Washington, political subdivisions of the State of Washington and Mason County. CONTRACTOR
also agrees to comply with applicable Federal, State, County or municipal standards for licensing,
certification and operation of facilities and programs, and accreditation and licensing of individuals.
Administration of Contract:
COUNTY hereby appoints, and CONTRACTOR hereby accepts, the Mason County Administrative Services
Manager and his or her designee, as COUNTY’s representative, hereinafter referred to as the Administrative
Officer, for the purposes of administering the provisions of this CONTRACT, including COUNTY’s right to
receive and act on all reports and documents, and any auditing performed by the COUNTY related to this
CONTRACT.
The Administrative Officer for purposes of this CONTRACT is:
Travis Adams, County Administrator
411 North 5th Street
Shelton, WA 98584
Telephone (360)427-9670 ext. 530
tadams@masoncountywa.gov
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Contractor Contact Information:
Mason County Historical Society Museum
Elizabeth F. Arbaugh, Director
427 West Railroad Avenue
Shelton, WA 98584
(360)426-1020; mchsarbaugh@gmail.com
Notice:
Except as set forth elsewhere in the CONTRACT, for all purposes under this CONTRACT except service of
process, notice shall be given by CONTRACTOR to COUNTY’s Administrative Officer under this
CONTRACT. Notice to CONTRACTOR for all purposes under this CONTRACT shall be given to the
address provided by CONTRACTOR herein above in the “Contractor Information” section. Notice may be
given by delivery or by depositing in the U.S. mail.
Modifications:
Either party may request changes in the CONTRACT. Any and all agreed modifications, to be valid and
binding upon either party, shall be in writing and signed by both of the parties.
Termination for Default:
If CONTRACTOR defaults by failing to perform any of the obligations of the CONTRACT or becomes
insolvent or is declared bankrupt or commits any act of bankruptcy or insolvency or makes an assignment for
the benefit of creditors, COUNTY may, by depositing written notice to CONTRACTOR in the U.S. mail,
terminate the CONTRACT, and at COUNTY’s option, obtain performance of the work elsewhere. If the
CONTRACT is terminated for default, CONTRACTOR shall not be entitled to receive any further payments
under the CONTRACT until all work called for has been fully performed. Any extra cost or damage to
COUNTY resulting from such default(s) shall be deducted from any money due or coming due to
CONTRACTOR. CONTRACTOR shall bear any extra expenses incurred by COUNTY in completing the
work, including all increased costs for completing the work, and all damage sustained, or which may be
sustained by COUNTY by reason of such default.
If a notice of termination for default has been issued and it is later determined for any reason that
CONTRACTOR was not in default, the rights and obligations of the parties shall be the same as if the notice
of termination had been issued pursuant to the Termination for Public Convenience paragraph hereof.
Termination for Public Convenience:
COUNTY may terminate this CONTRACT in whole or in part whenever COUNTY determines, in its sole
discretion, that such termination is in the interests of COUNTY. Whenever the CONTRACT is terminated in
accordance with this paragraph, CONTRACTOR shall be entitled to payment for actual work performed in
compliance with Exhibit A Scope-of-Services and Exhibit B Compensation. An equitable adjustment in the
Contract price for partially completed items of work will be made, but such adjustment shall not include
provision for loss of anticipated profit on deleted or uncompleted work. Termination of this CONTRACT by
COUNTY at any time during the term, whether for default or convenience, shall not constitute breach of
CONTRACT by COUNTY.
Termination for Reduced Funding:
COUNTY may terminate this CONTRACT in whole or in part should COUNTY determine, in its sole
discretion, that such termination is necessary due to a decrease in available project funding including State
and/or Federal grants. Whenever the CONTRACT is terminated in accordance with this paragraph, the
CONTRACTOR shall be entitled to payment for actual work performed in compliance with Exhibit A Scope-
of-Services and Exhibit B Compensation.
Disputes:
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Differences between CONTRACTOR and COUNTY, arising under and by virtue of the CONTRACT
Documents, shall be brought to the attention of COUNTY at the earliest possible time in order that such
matters may be settled or other appropriate action promptly taken. Except for such objections as are made
of record in the manner hereinafter specified and within the time limits stated, the records, orders, rulings,
instructions, and decisions of the Administrative Officer shall be final and conclusive.
Notice of Potential Claims:
CONTRACTOR shall not be entitled to additional compensation which otherwise may be payable, or to
extension of time for (1) any act or failure to act by the Administrative Officer or COUNTY, or (2) the
happening of any event or occurrence, unless CONTRACTOR has given COUNTY a written Notice of
Potential Claim within ten (10) days of the commencement of the act, failure, or event giving rise to the claim,
and before final payment by COUNTY. The written Notice of Potential Claim shall set forth the reasons for
which CONTRACTOR believes additional compensation or extension of time is due, the nature of the cost
involved, and insofar as possible, the amount of the potential claim. CONTRACTOR shall keep full and
complete daily records of the work performed, labor and material used, and all costs and additional time
claimed to be additional.
Detailed Claim:
CONTRACTOR shall not be entitled to claim any such additional compensation, or extension of time, unless
within thirty (30) days of the accomplishment of the portion of the work from which the claim arose, and
before final payment by COUNTY, CONTRACTOR has given COUNTY a detailed written statement of each
element of cost or other compensation requested and of all elements of additional time required, and copies
of any supporting documents evidencing the amount or the extension of time claimed to be due.
Arbitration:
Other than claims for injunctive relief brought by a party hereto (which may be brought either in court or
pursuant to this arbitration provision), and consistent with the provisions hereinabove, any claim, dispute or
controversy between the parties under, arising out of, or related to this CONTRACT or otherwise, including
issues of specific performance, shall be determined by arbitration in Shelton, Washington, under the
applicable American Arbitration Association (AAA) rules in effect on the date hereof, as modified by this
CONTRACT. There shall be one arbitrator selected by the parties within ten (10) days of the arbitration
demand, or if not, by the AAA or any other group having similar credentials. Any issue about whether a
claim is covered by this CONTRACT shall be determined by the arbitrator. The arbitrator shall apply
substantive law and may award injunctive relief, equitable relief (including specific performance), or any
other remedy available from a judge, including expenses, costs and attorney fees to the prevailing party and
pre-award interest, but shall not have the power to award punitive damages. The decision of the arbitrator
shall be final and binding and an order confirming the award or judgment upon the award may be entered in
any court having jurisdiction. The parties agree that the decision of the arbitrator shall be the sole and
exclusive remedy between them regarding any dispute presented or pled before the arbitrator. At the
request of either party made not later than forty-five (45) days after the arbitration demand, the parties agree
to submit the dispute to nonbinding mediation, which shall not delay the arbitration hearing date; provided,
that either party may decline to mediate and proceed with arbitration.
Venue and Choice of Law:
In the event that any litigation should arise concerning the construction or interpretation of any of the terms of
this CONTRACT, the venue of such action of litigation shall be in the courts of the State of Washington in
and for the County of Mason. Unless otherwise specified herein, this CONTRACT shall be governed by the
laws of Mason County and the State of Washington.
Severability:
If any term or condition of this CONTRACT or the application thereof to any person(s) or circumstances is
held invalid, such invalidity shall not affect other terms, conditions or applications which can be given effect
without the invalid term, condition or application. To this end, the terms and conditions of this CONTRACT
are declared severable.
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EXHIBIT A
SCOPE OF SERVICES
2026 MASON COUNTY HISTORICAL SOCIETY MUSEUM
Mason County Historical Society Museum called “CONTRACTOR” will be responsible for providing the
following services as well as others as detailed throughout this CONTRACT.
CONTRACTOR will provide the following Visitor Support Services:
1. Maintain and operate visitor information services at the Mason County Historical Society Museum,
427 West Railroad Ave, Shelton, WA. The Museum is typically open 29 hours per week.
2. Provide information and direct assistance to visitors requesting information about area events, parks,
lodging, dining, retail and recreational services and opportunities available in Mason County.
Assistance and information shall be provided to walk-in visitors and via telephone, mail or
email/website inquiries.
3. Improve and enhance museum exhibits and create a rotation of temporary exhibits built around a
variety of themes relevant to local history.
4. Increase marketing of the museum to attract visitors from outside of Mason County.
5. Disseminate visitor information via U.S. Priority Mail upon request.
6. Provide regular volunteer and staff training to maintain knowledge of parks and attractions, lodging
opportunities and locations, area restaurants, recreational activities, special events and festivals.
7. Provide updated information about area events, lodging, dining and recreational experience
opportunities to the County Tourism Marketing Contractor for inclusion on
www.explorehoodcanal.com.
8. Required to participate and promote to targeted audiences advocate training workshop(s), presented
by Tourism Contractor (NEO), for branding and compliance with the “Wild Side” campaign –
ExploreHoodCanal.com
9. All tourism branding is required to comply with the “Wild Side” campaign – ExploreHoodCanal.com
10. Shall maintain technology hardware (i.e. tablets)/Mason County Tourism progressive application for
use by visitors. The COUNTY may provide a minimum amount of hardware as recommended by the
Lodging Tax Advisory Committee. All hardware purchased with lodging tax is COUNTY property
and shall be inventoried annually by the CONTRACTOR.
11. Provide quarterly reports that shall include but not be limited to the following information:
Number of hours of operation for the quarter
Number of visitors served in person, by phone and through mail and email communication.
Number of visitors served by location of origin, identified served per RCW 67.28.1816 2(c)(i)
Details of exhibits and the museum marketing plan
Museum’s Google Report
Future planning and goals
CONTRACTOR will fulfill reporting requirements as defined in Revised Code of Washington
RCW 67.28.1816 (2)(c)(i). This information is due to the COUNTY no later than February
15 following the end of contract year.
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EXHIBIT B
COMPENSATION
The following costs, which are directly related to Visitor Support Serves activities, are allowed:
Advertising
Supplies
Telephone
Postage
Association Fees & Education
Rent
Events & Programs
Utilities
Computers & Technology
Tourism Mileage
Wage Expense
Payroll Taxes
Training & Seminars
Contract Labor
Travel Expense
There shall be no payments made for repairs and maintenance.
CONTRACTOR shall invoice the Visitor Support Services and invoices shall include at a minimum the
following information: Date, Service Billed, Cost.
Invoices for Visitor Support Services shall not exceed $ 25,000 each year unless additional awards are
made.
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EXHIBIT C
INSURANCE REQUIREMENTS
1. MINIMUM Insurance Requirements:
A. Commercial General Liability Insurance using Insurance Services Office “Commercial General Liability”
policy form CG 00 01, with an edition date prior to 2004, or the exact equivalent. Coverage for an additional
insured shall not be limited to its vicarious liability. Defense costs must be paid in addition to limits. Limits
shall be no less than $1,000,000 per occurrence for all covered losses and no less than $2,000,000 general
aggregate.
B. Workers’ Compensation on a state-approved policy form providing statutory benefits as required by law
with employer’s liability limits no less than $1,000,000 per accident for all covered losses.
C. Business Auto Coverage on ISO Business Auto Coverage form CA 00 01 including owned, non-owned
and hired autos, or the exact equivalent. Limits shall be no less than $1,000,000 per accident, combined
single limit. If CONTRACTOR owns no vehicles, this requirement may be satisfied by a non-owned auto
endorsement to the general liability policy described above. If CONTRACTOR or CONTRACTOR’s
employees will use personal autos in any way on this project, CONTRACTOR shall obtain evidence of
personal auto liability coverage for each such person.
D. Excess or Umbrella Liability Insurance (Over Primary) if used to meet limit requirements, shall provide
coverage at least as broad as specified for the underlying coverages. Such policy or policies shall include as
insureds those covered by the underlying policies, including additional insureds. Coverage shall be “pay on
behalf”, with defense costs payable in addition to policy limits. There shall be no cross liability exclusion
precluding coverage for claims or suits by one insured against another. Coverage shall be applicable to
COUNTY for injury to employees of CONTRACTOR r, subcontractors or others involved in the Work. The
scope of coverage provided is subject to approval of COUNTY following receipt of proof of insurance as
required herein.
2. Certificate of Insurance:
A certificate of insurance is attached hereto as "Exhibit D Certificate of Insurance."
3. Basic Stipulations:
A. CONTRACTOR agrees to endorse third party liability coverage required herein to include as additional
insureds COUNTY, its officials, employees and agents, using ISO endorsement CG 20 10 with an edition
date prior to 2004. [If this is a construction contract, ISO endorsement 20 37 also is required.]
CONTRACTOR also agrees to require all contractors, subcontractors, and anyone else involved in this
CONTRACT on behalf of the CONTRACTOR (hereinafter “indemnifying parties”) to comply with these
provisions.
B. CONTRACTOR agrees to waive rights of recovery against COUNTY regardless of the applicability of any
insurance proceeds, and to require all indemnifying parties to do likewise.
C. All insurance coverage maintained or procured by CONTRACTOR or required of others by
CONTRACTOR pursuant to this CONTRACT shall be endorsed to delete the subrogation condition as to
COUNTY, or must specifically allow the named insured to waive subrogation prior to a loss.
D. All coverage types and limits required are subject to approval, modification and additional requirements by
COUNTY. CONTRACTOR shall not make any reductions in scope or limits of coverage that may affect
COUNTY’s protection without COUNTY’s prior written consent.
E. Proof of compliance with these insurance requirements, consisting of endorsements and certificates of
insurance shall be delivered to COUNTY prior to the execution of this CONTRACT. If such proof of
insurance is not delivered as required, or if such insurance is canceled at any time and no replacement
coverage is provided, COUNTY has the right, but not the duty, to obtain any insurance it deems necessary to
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protect its interests. Any premium so paid by COUNTY shall be charged to and promptly paid by
CONTRACTOR or deducted from sums due CONTRACTOR.
F. It is acknowledged by the parties of this CONTRACT that all insurance coverage required to be provided
by CONTRACTOR or indemnifying party, is intended to apply first and on a primary non-contributing basis in
relation to any other insurance or self-insurance available to COUNTY.
G. CONTRACTOR agrees not to self-insure or to use any self-insured retentions on any portion of the
insurance required herein and further agrees that it will not allow any indemnifying party to self- insure its
obligations to COUNTY. If CONTRACTOR’s existing coverage includes a self-insured retention, the self-
insured retention must be declared to the COUNTY. The COUNTY may review options with CONTRACTOR,
which may include reduction or elimination of the self-insured retention, substitution of other coverage, or
other solutions.
H. CONTRACTOR will renew the required coverage annually as long as COUNTY, or its employees or
agents face an exposure from operations of any type pursuant to this CONTRACT. This obligation applies
whether or not the CONTRACT is canceled or terminated for any reason. Termination of this obligation is not
effective until COUNTY executes a written statement to that effect.
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EXHIBIT D
CERTIFICATE OF INSURANCE
(Placeholder)
Page 1 of 15
MASON COUNTY
PROFESSIONAL SERVICES CONTRACT
NORTHWEST EVENT ORGANIZERS, INC.
TOURISM DEVELOPMENT & MARKETING SERVICES AND SUPPORT OF LOCAL FESTIVALS &
EVENTS
THIS CONTRACT is made and entered into by and between Mason County, hereinafter referred to as
"COUNTY" and Northwest Event Organizers, Inc. (NEO), hereinafter referred to as "CONTRACTOR.”
RECITALS:
WHEREAS, COUNTY desires to retain a person or firm to provide the following service: Tourism
Development and Marketing services of the established tourism marketing campaign and support of Local
Festivals and Events; and
WHEREAS, CONTRACTOR warrants that it is qualified and competent to render the services.
NOW, THEREFORE, for and in consideration of the CONTRACT made, and the payments to be made by
COUNTY, the parties agree to the following:
Special Conditions
Funding Source: Lodging Tax Fund (#164)
Invoices: CONTRACTOR shall invoice the Tourism Development/Marketing Services and Local Festivals
and Event Support separately.
Treatment of Assets. Ownership of all property/equipment purchased with lodging tax funds shall be
owned by Mason County. The CONTRACTOR shall surrender to the COUNTY all property of the COUNTY
within thirty days after termination or completion of this Contract unless mutually agreed up on by the parties.
A detailed inventory shall be maintained by the CONTRACTOR and reported to the County by December 31
of each contract year.
Reporting Requirements: CONTRACTOR will analyze, prepare and report key performance indicators (KPI)
metrics on a quarterly basis. These metrics will include month over month and year over year results and trends
for Lodging Tax revenue, website activity, social activity, and growth. The report will include information on
tourism development strategies the CONTRACTOR has used to engage potential visitors and enhance the
visitor experience and details on the support provided to local festivals and events.
CONTRACTOR will fulfill reporting requirements as defined in Revised Code of Washington RCW 67.28.1816
(2)(c)(i).
General Conditions
Scope of Services:
The CONTRACTOR agrees to provide to COUNTY the services and any materials as set forth as identified
in "Exhibit A Scope-of-Services," during the CONTRACT period. No material, labor or facilities will be
furnished by the COUNTY, unless otherwise provided for in the CONTRACT.
Term:
This a two-year CONTRACT for the period of January 1, 2026 – December 31, 2027 with an option for
renewal for up to two additional years. Services provided by CONTRACTOR prior to or after the term of this
CONTRACT shall be performed at the expense of CONTRACTOR and are not compensable under this
CONTRACT unless both parties hereto agree to such provision in writing. A performance review will be
conducted annually.
Compensation:
The 2026 CONTRACT is $686,000 (six hundred eighty-six thousand dollars and zero cents) for Tourism
Development, Marketing Services, for support of Local Festivals, and Events. The Lodging Tax Advisory
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Committee shall make a recommendation to the Mason County Commissioners on the contract award if and
when the contract is extended.
Accounting and Payment for CONTRACTOR Services:
Payment to the CONTRACTOR for services rendered under this CONTRACT shall be in accordance with
RCW 67.28.1816 and set forth in “Exhibit B Compensation”. Invoices shall be submitted for services
performed in accordance with the Scope of Work. Tourism Development/Marketing Services and Local
Festival and Event support shall be invoiced separately. Acceptable invoices will be processed within 30
days of receipt. Unless specifically stated in Exhibit "B" or approved in writing in advance by the official
executing this CONTRACT for the COUNTY or his designee (hereinafter referred to as the "Administrative
Officer") the COUNTY will not reimburse the CONTRACTOR for any costs or expenses incurred by the
CONTRACTOR in the performance of this CONTRACT.
The COUNTY or his designee (hereinafter referred to as the "Administrative Officer") will reimburse the
CONTRACTOR for any costs or expenses incurred by the CONTRACTOR in the performance of this
CONTRACT.
Taxes:
CONTRACTOR understands and acknowledges that the COUNTY will not withhold Federal or State income
taxes. Where required by State or Federal law, the CONTRACTOR authorizes the COUNTY to withhold for
any taxes other than income taxes (i.e., Medicare). All compensation received by the CONTRACTOR will be
reported to the Internal Revenue Service at the end of the calendar year in accordance with the applicable
IRS regulations. It is the responsibility of the CONTRACTOR to make the necessary estimated tax
payments throughout the year, if any, and the CONTRACTOR is solely liable for any tax obligation arising
from the CONTRACTOR's performance of this CONTRACT. The CONTRACTOR hereby agrees to
indemnify the COUNTY against any demand to pay taxes arising from the CONTRACTOR's failure to pay
taxes on compensation earned pursuant to this CONTRACT.
COUNTY will pay sales and use taxes imposed on goods or services acquired hereunder as required by law.
The CONTRACTOR must pay all other taxes, including, but not limited to, Business and Occupation Tax,
taxes based on the CONTRACTOR's gross or net income, or personal property to which the COUNTY does
not hold title. COUNTY is exempt from Federal Excise Tax.
Withholding Payment:
In the event the CONTRACTOR has failed to perform any obligation under this CONTRACT within the times
set forth in this CONTRACT, then the COUNTY may, upon written notice, withhold from amounts otherwise
due and payable to CONTRACTOR, without penalty, until such failure to perform is cured or otherwise
adjudicated. Withholding under this clause shall not be deemed a breach entitling CONTRACTOR to
termination or damages, provided that the COUNTY promptly gives notice in writing to the CONTRACTOR of
the nature of the default or failure to perform, and in no case more than 10 days after it determines to
withhold amounts otherwise due. A determination of the Administrative Officer set forth in a notice to the
CONTRACTOR of the action required and/or the amount required to cure any alleged failure to perform shall
be deemed conclusive, except to the extent that the CONTRACTOR acts within the times and in strict accord
with the provisions of the Disputes clause of this CONTRACT. The COUNTY may act in accordance with
any determination of the Administrative Officer which has become conclusive under this clause, without
prejudice to any other remedy under the CONTRACT, to take all or any of the following actions: (1) cure any
failure or default, (2) to pay any amount so required to be paid and to charge the same to the account of the
CONTRACTOR, (3) to set off any amount so paid or incurred from amounts due or to become due the
CONTRACTOR. In the event the CONTRACTOR obtains relief upon a claim under the Disputes clause, no
penalty or damages shall accrue to CONTRACTOR by reason of good faith withholding by the COUNTY
under this clause.
Labor Standards:
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CONTRACTOR agrees to comply with all applicable state and federal requirements, including but not limited
to those pertaining to payment of wages and working conditions, in accordance with RCW 39.12.040, the
Prevailing Wage Act; the Americans with Disabilities Act of 1990; the Davis-Bacon Act; and the Contract
Work Hours and Safety Standards Act providing for weekly payment of prevailing wages, minimum overtime
pay, and providing that no laborer or mechanic shall be required to work in surroundings or under conditions
which are unsanitary, hazardous, or dangerous to health and safety as determined by regulations
promulgated by the Federal Secretary of Labor and/or the State of Washington.
Independent Contractor:
CONTRACTOR's services shall be furnished by the CONTRACTOR as an independent CONTRACTOR,
and nothing herein contained shall be construed to create a relationship of employer-employee. All
payments made hereunder and all services performed shall be made and performed pursuant to this
CONTRACT by the CONTRACTOR as an independent contractor.
CONTRACTOR acknowledges that the entire compensation for this CONTRACT is specified in Exhibit "B"
and the CONTRACTOR is not entitled to any benefits including, but not limited to: vacation pay, holiday pay,
sick leave pay, medical, dental, or other insurance benefits, or any other rights or privileges afforded to
employees of the COUNTY. The CONTRACTOR represents that he/she/it maintains a separate place of
business, serves clients other than the COUNTY, will report all income and expense accrued under this
CONTRACT to the Internal Revenue Service, and has a tax account with the State of Washington
Department of Revenue for payment of all sales and use and Business and Occupation taxes collected by
the State of Washington.
CONTRACTOR will defend, indemnify and hold harmless the COUNTY, its officers, agents or employees
from any loss or expense, including, but not limited to, settlements, judgments, setoffs, attorneys' fees or
costs incurred by reason of claims or demands because of breach of the provisions of this paragraph.
Assignment and Subcontracting:
The performance of all activities contemplated by this CONTRACT shall be accomplished by
CONTRACTOR. No portion of this CONTRACT may be assigned or subcontracted to any other individual,
firm or entity without the express and prior written approval of the COUNTY.
No Guarantee of Employment:
The performance of all or part of this CONTRACT by the CONTRACTOR shall not operate to vest any
employment rights whatsoever and shall not be deemed to guarantee any employment of CONTRACTOR or
any employee of CONTRACTOR or any sub-contractor or any employee of any sub-contractor by the
COUNTY at the present time or in the future.
Conflict of Interest:
If at any time prior to commencement of, or during the term of this CONTRACT, CONTRACTOR or any of its
employees involved in the performance of this CONTRACT shall have or develop an interest in the subject
matter of this CONTRACT that is potentially in conflict with the COUNTY’s interest, then CONTRACTOR
shall immediately notify COUNTY of the same. The notification of COUNTY shall be made with sufficient
specificity to enable COUNTY to make an informed judgment as to whether or not COUNTY’s interest may
be compromised in any manner by the existence of the conflict, actual or potential. Thereafter, COUNTY
may require CONTRACTOR to take reasonable steps to remove the conflict of interest. COUNTY may also
terminate this CONTRACT according to the provisions herein for termination.
Non-Discrimination in Employment:
COUNTY’s policy is to provide equal opportunity in all terms, conditions and privileges of employment for all
qualified applicants and employees without regard to race, color, creed, religion, national origin, sex, sexual
orientation, age, marital status, disability, or veteran status. CONTRACTOR shall comply with all laws
prohibiting discrimination against any employee or applicant for employment on the grounds of race, color,
creed, religion, national origin, sex, sexual orientation, age, marital status, disability, or veteran status,
except where such constitutes a bona fide occupational qualification.
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Furthermore, in those cases in which CONTRACTOR is governed by such laws, CONTRACTOR shall take
affirmative action to insure that applicants are employed, and treated during employment, without regard to
their race, color, creed, religion, national origin, sex, age, marital status, sexual orientation, disability, or
veteran status, except where such constitutes a bona fide occupational qualification. Such action shall
include, but not be limited to: advertising, hiring, promotions, layoffs or terminations, rate of pay or other
forms of compensation benefits, selection for training including apprenticeship, and participation in
recreational and educational activities. In all solicitations or advertisements for employees placed by them or
on their behalf, CONTRACTOR shall state that all qualified applicants will receive consideration for
employment without regard to race, color, religion, sex or national origin.
The foregoing provisions shall also be binding upon any sub-contractor, provided that the foregoing provision
shall not apply to contracts or sub-contractors for standard commercial supplies or raw materials, or to sole
proprietorships with no employees.
Non-Discrimination in Client Services:
CONTRACTOR shall not discriminate on the grounds of race, color, creed, religion, national origin, sex, age,
marital status, sexual orientation, disability, or veteran status; or deny an individual or business any service
or benefits under this CONTRACT; or subject an individual or business to segregation or separate treatment
in any manner related to his/her/its receipt any service or services or other benefits provided under this
CONTRACT; or deny an individual or business an opportunity to participate in any program provided by this
CONTRACT.
Waiver of Noncompetition:
CONTRACTOR irrevocably waives any existing rights which it may have, by contract or otherwise, to require
another person or corporation to refrain from submitting a proposal to or performing work or providing
supplies to the COUNTY, and CONTRACTOR further promises that it will not in the future, directly or
indirectly, induce or solicit any person or corporation to refrain from submitting a bid or proposal to or from
performing work or providing supplies to the COUNTY.
Ownership of Items Produced:
All writings, programs, data, public records or other materials prepared by CONTRACTOR and/or its
consultants or sub-contractors, in connection with performance of this CONTRACT, shall be the sole and
absolute property of COUNTY. It is agreed the Tracing the Fjord magazine is owned by the CONTRACTOR.
In this magazine, the CONTRACTOR may include a pull-out travel guide that will be funded by LTAC dollars
and this pull-out travel guide shall be the sole and absolute property of COUNTY.
Work Product:
CONTRACTOR will provide COUNTY with all work product and source documents used and/or produced by
the CONTRACTOR including plans, data, maps (digital and paper), reports, photos, videos, marketing
media, client e-mails, access to analytical accounts, and art work within 30 days after termination or
completion of this CONTRACT unless mutually agreed up on by the parties. All work product shall belong to
the COUNTY.
Patent/Copyright Infringement:
CONTRACTOR will defend and indemnify COUNTY from any claimed action, cause or demand brought
against COUNTY, to the extent such action is based on the claim that information supplied by the
CONTRACTOR infringes any patent or copyright. CONTRACTOR will pay those costs and damages
attributable to any such claims that are finally awarded against COUNTY in any action. Such defense and
payments are conditioned upon the following:
A. CONTRACTOR shall be notified promptly in writing by COUNTY of any notice of such claim.
B. CONTRACTOR shall have the right, hereunder, at its option and expense, to obtain for COUNTY the right
to continue using the information, in the event such claim of infringement, is made, provided no reduction in
performance or loss results to COUNTY.
Confidentiality:
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CONTRACTOR, its employees, sub-contractors, and their employees shall maintain the confidentiality of all
information provided by COUNTY or acquired by CONTRACTOR in performance of this CONTRACT, except
upon the prior written consent of the COUNTY or an order entered by a court after having acquired
jurisdiction over COUNTY. CONTRACTOR shall immediately give to COUNTY notice of any judicial
proceeding seeking disclosure of such information. CONTRACTOR shall indemnify and hold harmless
COUNTY, its officials, agents or employees from all loss or expense, including, but not limited to,
settlements, judgments, setoffs, attorneys' fees and costs resulting from CONTRACTOR's breach of this
provision.
Right to Review:
This CONTRACT is subject to review by any Federal, State or COUNTY auditor. COUNTY or its designee
shall have the right to review and monitor the financial and service components of this program by whatever
means are deemed expedient by the Administrative Officer or by COUNTY's Auditor’s Office. Such review
may occur with or without notice and may include, but is not limited to, on-site inspection by COUNTY agents
or employees, inspection of all records or other materials which COUNTY deems pertinent to the
CONTRACT and its performance, and any and all communications with or evaluations by service recipients
under this CONTRACT. CONTRACTOR shall preserve and maintain all financial records and records
relating to the performance of work under this CONTRACT for six (6) years after CONTRACT termination,
and shall make them available for such review, within Mason County, State of Washington, upon request.
CONTRACTOR also agrees to notify the Administrative Officer in advance of any inspections, audits, or
program review by any individual, agency, or governmental unit whose purpose is to review the services
provided within the terms of this CONTRACT. If no advance notice is given to CONTRACTOR, then
CONTRACTOR agrees to notify the Administrative Officer as soon as it is practical.
Insurance Requirements:
CONTRACTOR is required to provide insurance as detailed and stipulated in "EXHIBIT C Insurance
Requirements."
Proof of Insurance:
A certificate of insurance is attached hereto as "Exhibit D Certificate of Insurance."
Industrial Insurance Waiver:
With respect to the performance of this CONTRACT and as to claims against COUNTY, its officers, agents
and employees, CONTRACTOR expressly waives its immunity under Title 51 of the Revised Code of
Washington, the Industrial Insurance Act, for injuries to its employees and agrees that the obligations to
indemnify, defend and hold harmless provided in this CONTRACT extend to any claim brought by or on
behalf of any employee of CONTRACTOR. This waiver is mutually negotiated by the parties to this
CONTRACT.
CONTRACTOR Commitments, Warranties and Representations:
Any written commitment received from CONTRACTOR concerning this CONTRACT shall be binding upon
CONTRACTOR, unless otherwise specifically provided herein with reference to this paragraph. Failure of
CONTRACTOR to fulfill such a commitment shall render CONTRACTOR liable for damages to COUNTY. A
commitment includes, but is not limited to, any representation made prior to execution of this CONTRACT,
whether or not incorporated elsewhere herein by reference, as to performance of services or equipment,
prices or options for future acquisition to remain in effect for a fixed period, or warranties.
Defense and Indemnity Contract:
Indemnification by CONTRACTOR. To the fullest extent permitted by law, CONTRACTOR agrees to
indemnify, defend and hold COUNTY and its departments, elected and appointed officials, employees,
agents and volunteers, harmless from and against any and all claims, damages, losses and expenses,
including but not limited to court costs, attorney's fees and alternative dispute resolution costs, for any
personal injury, for any bodily injury, sickness, disease or death and for any damage to or destruction of any
property (including the loss of use resulting therefrom) which 1) are caused in whole or in part by any act or
omission, negligent or otherwise, of the CONTRACTOR, its employees, agents or volunteers or
CONTRACTOR's subcontractors and their employees, agents or volunteers; or 2) are directly or indirectly
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arising out of, resulting from, or in connection with performance of this CONTRACT; or 3) are based upon
CONTRACTOR’s or its subcontractors’ use of, presence upon or proximity to the property of COUNTY. This
indemnification obligation of CONTRACTOR shall not apply in the limited circumstance where the claim,
damage, loss or expense is caused by the sole negligence of COUNTY. This indemnification obligation of
the CONTRACTOR shall not be limited in any way by the Washington State Industrial Insurance Act, RCW
Title 51, or by application of any other workmen's compensation act, disability benefit act or other employee
benefit act, and the CONTRACTOR hereby expressly waives any immunity afforded by such acts. The
foregoing indemnification obligations of the CONTRACTOR are a material inducement to COUNTY to enter
into this CONTRACT, are reflected in CONTRACTOR’s compensation, and have been mutually negotiated
by the parties.
Provider’s initials acknowledging indemnity terms: ________
Participation by County – No Waiver. COUNTY reserves the right, but not the obligation, to participate in the
defense of any claim, damages, losses or expenses and such participation shall not constitute a waiver of
CONTRACTOR’s indemnity obligations under this CONTRACT.
Survival of CONTRACTOR’s Indemnity Obligations. CONTRACTOR agrees all CONTRACTOR’s indemnity
obligations shall survive the completion, expiration or termination of this CONTRACT.
Indemnity by Subcontractors. In the event the CONTRACTOR enters into subcontracts to the extent allowed
under this CONTRACT, CONTRACTOR's subcontractors shall indemnify the COUNTY on a basis equal to
or exceeding CONTRACTOR’s indemnity obligations to COUNTY.
E-Verify:
The E-Verify contractor program for Mason County applies to contracts of $100,000 or more and
subcontracts for $25,000 or more if the primary contract is for $100,000 or more. CONTRACTOR represents
and warrants that it will, for at least the duration of this CONTRACT, register and participate in the status
verification system for all newly hired employees. The term “employee” as used herein means any person
that is hired to perform work for Mason County. As used herein, “status verification system” means the
Illegal Immigration Reform and Immigration Responsibility Act of 1996 that is operated by the United States
Department of Homeland Security, also known as the E-Verify Program, or any other successor electronic
verification system replacing the E-Verify Program. CONTRACTOR agrees to maintain records of such
compliance and, upon request of the COUNTY, to provide a copy of each such verification to the COUNTY.
CONTRACTOR further represents and warrants that any person assigned to perform services hereunder
meets the employment eligibility requirements of all immigration laws of the State of Washington.
CONTRACTOR understands and agrees that any breach of these warranties may subject CONTRACTOR to
the following: (a) termination of this CONTRACT and ineligibility for any Mason County Contract for up to
three (3) years, with notice of such cancellation/termination being made public. In the event of such
termination/cancellation, CONTRACTOR would also be liable for any additional costs incurred by the
COUNTY due to contract cancellation or loss of license or permit.” CONTRACTOR will review and enroll in
the E-Verify program through this website: www.uscis.gov
Compliance with Applicable Laws, Rules and Regulations:
This CONTRACT shall be subject to all laws, rules, and regulations of the United States of America, the
State of Washington, political subdivisions of the State of Washington and Mason County. CONTRACTOR
also agrees to comply with applicable Federal, State, County or municipal standards for licensing,
certification and operation of facilities and programs, and accreditation and licensing of individuals.
Administration of Contract:
COUNTY hereby appoints, and CONTRACTOR hereby accepts, the Mason County Administrative Services
Manager and his or her designee, as COUNTY’s representative, hereinafter referred to as the Administrative
Officer, for the purposes of administering the provisions of this CONTRACT, including COUNTY’s right to
receive and act on all reports and documents, and any auditing performed by the COUNTY related to this
CONTRACT.
The Administrative Officer for purposes of this CONTRACT is:
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Travis Adams, County Administrator
411 North 5th Street
Shelton, WA 98584
Telephone (360) 427-9670 ext. 530
tadams@masoncountywa.gov
Contractor Contact Information:
Northwest Event Organizers, Inc. (NEO)
Rachel Hansen
PO Box 622
Shelton, WA 98584
Telephone: (360) 427-5599
Rachel@nwevent.org
Notice:
Except as set forth elsewhere in the CONTRACT, for all purposes under this CONTRACT except service of
process, notice shall be given by CONTRACTOR to COUNTY’s Administrative Officer under this
CONTRACT. Notice to CONTRACTOR for all purposes under this CONTRACT shall be given to the
address provided by CONTRACTOR herein above in the “Contractor Information” section. Notice may be
given by delivery or by depositing in the U.S. mail.
Modifications:
Either party may request changes in the CONTRACT. Any and all agreed modifications, to be valid and
binding upon either party, shall be in writing and signed by both of the parties.
Termination for Default:
If CONTRACTOR defaults by failing to perform any of the obligations of the CONTRACT or becomes
insolvent or is declared bankrupt or commits any act of bankruptcy or insolvency or makes an assignment for
the benefit of creditors, COUNTY may, by depositing written notice to CONTRACTOR in the U.S. mail,
terminate the CONTRACT, and at COUNTY’s option, obtain performance of the work elsewhere. If the
CONTRACT is terminated for default, CONTRACTOR shall not be entitled to receive any further payments
under the CONTRACT until all work called for has been fully performed. Any extra cost or damage to
COUNTY resulting from such default(s) shall be deducted from any money due or coming due to
CONTRACTOR. CONTRACTOR shall bear any extra expenses incurred by COUNTY in completing the
work, including all increased costs for completing the work, and all damage sustained, or which may be
sustained by COUNTY by reason of such default.
If a notice of termination for default has been issued and it is later determined for any reason that
CONTRACTOR was not in default, the rights and obligations of the parties shall be the same as if the notice
of termination had been issued pursuant to the Termination for Public Convenience paragraph hereof.
Termination for Public Convenience:
COUNTY may terminate this CONTRACT in whole or in part whenever COUNTY determines, in its sole
discretion that such termination is in the interests of COUNTY. Whenever the CONTRACT is terminated in
accordance with this paragraph, CONTRACTOR shall be entitled to payment for actual work performed in
compliance with Exhibit A Scope-of-Services and Exhibit B Compensation. An equitable adjustment in the
Contract price for partially completed items of work will be made, but such adjustment shall not include
provision for loss of anticipated profit on deleted or uncompleted work. Termination of this CONTRACT by
COUNTY at any time during the term, whether for default or convenience, shall not constitute breach of
CONTRACT by COUNTY.
Termination for Reduced Funding:
COUNTY may terminate this CONTRACT in whole or in part should COUNTY determine, in its sole
discretion, that such termination is necessary due to a decrease in available project funding including State
and/or Federal grants. Whenever the CONTRACT is terminated in accordance with this paragraph, the
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CONTRACTOR shall be entitled to payment for actual work performed in compliance with Exhibit A Scope-
of-Services and Exhibit B Compensation.
Disputes:
Differences between CONTRACTOR and COUNTY, arising under and by virtue of the CONTRACT
Documents, shall be brought to the attention of COUNTY at the earliest possible time in order that such
matters may be settled or other appropriate action promptly taken. Except for such objections as are made
of record in the manner hereinafter specified and within the time limits stated, the records, orders, rulings,
instructions, and decisions of the Administrative Officer shall be final and conclusive.
Notice of Potential Claims:
CONTRACTOR shall not be entitled to additional compensation which otherwise may be payable, or to
extension of time for (1) any act or failure to act by the Administrative Officer or COUNTY, or (2) the
happening of any event or occurrence, unless CONTRACTOR has given COUNTY a written Notice of
Potential Claim within ten (10) days of the commencement of the act, failure, or event giving rise to the claim,
and before final payment by COUNTY. The written Notice of Potential Claim shall set forth the reasons for
which CONTRACTOR believes additional compensation or extension of time is due, the nature of the cost
involved, and insofar as possible, the amount of the potential claim. CONTRACTOR shall keep full and
complete daily records of the work performed, labor and material used, and all costs and additional time
claimed to be additional.
Detailed Claim:
CONTRACTOR shall not be entitled to claim any such additional compensation, or extension of time, unless
within thirty (30) days of the accomplishment of the portion of the work from which the claim arose, and
before final payment by COUNTY, CONTRACTOR has given COUNTY a detailed written statement of each
element of cost or other compensation requested and of all elements of additional time required, and copies
of any supporting documents evidencing the amount or the extension of time claimed to be due.
Arbitration:
Other than claims for injunctive relief brought by a party hereto (which may be brought either in court or
pursuant to this arbitration provision), and consistent with the provisions hereinabove, any claim, dispute or
controversy between the parties under, arising out of, or related to this CONTRACT or otherwise, including
issues of specific performance, shall be determined by arbitration in Shelton, Washington, under the
applicable American Arbitration Association (AAA) rules in effect on the date hereof, as modified by this
CONTRACT. There shall be one arbitrator selected by the parties within ten (10) days of the arbitration
demand, or if not, by the AAA or any other group having similar credentials. Any issue about whether a
claim is covered by this CONTRACT shall be determined by the arbitrator. The arbitrator shall apply
substantive law and may award injunctive relief, equitable relief (including specific performance), or any
other remedy available from a judge, including expenses, costs and attorney fees to the prevailing party and
pre-award interest, but shall not have the power to award punitive damages. The decision of the arbitrator
shall be final and binding and an order confirming the award or judgment upon the award may be entered in
any court having jurisdiction. The parties agree that the decision of the arbitrator shall be the sole and
exclusive remedy between them regarding any dispute presented or pled before the arbitrator. At the
request of either party made not later than forty-five (45) days after the arbitration demand, the parties agree
to submit the dispute to nonbinding mediation, which shall not delay the arbitration hearing date; provided,
that either party may decline to mediate and proceed with arbitration.
Venue and Choice of Law:
In the event that any litigation should arise concerning the construction or interpretation of any of the terms of
this CONTRACT, the venue of such action of litigation shall be in the courts of the State of Washington in
and for the County of Mason. Unless otherwise specified herein, this CONTRACT shall be governed by the
laws of Mason County and the State of Washington.
Severability:
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EXHIBIT A
SCOPE OF SERVICES
2022 NORTHWEST EVENT ORGANIZERS, INC.
TOURISM DEVELOPMENT & SUPPORT OF LOCAL FESTIVALS & EVENTS
Northwest Event Organizers, Inc. called “CONTRACTOR” will be responsible for providing the following
Tourism Development & Marketing services and support of Local Festivals & Events as well as others as
detailed throughout this CONTRACT.
CONTRACTOR will provide the following Tourism Development & Marketing services:
1) CONTRACTOR will maintain/enhance existing tourism branding and optimize efficiency and effectiveness
through local collaboration.
2) Maintain and continue to update the Mason County Tourism Website – www.explorehoodcanal.com.
CONTRACTOR will provide new content and keep the website current while maintaining the established
branding and design. The website shall be of cross-device design for the best quality browsing
experience, on all mobile devices and regardless of the operating system. Ensure the proper technical
elements are aligned with Search Engine Optimization (SEO) best practices. This includes items such as
XML site map, title tagging, URL structure, duplicate content, errors management, etc.
3) Reporting Requirements: Analyze, prepare and report key performance indicators (KPI) metrics on a
quarterly basis. These metrics will include month over month and year over year results and trends for
Lodging Tax revenue, website activity, social activity and growth. The report will include information on
tourism development strategies the CONTRACTOR has used to engage potential visitors and enhance
the visitor experience and details on the support provided to local festivals and events.
4) CONTRACTOR will fulfill reporting requirements as defined in Revised Code of Washington RCW
67.28.1816 (2)(c)(i). Data to fulfill these reporting requirements will be submitted to Mason County no
later than February 15 after contract year.
5) Provide print materials necessary to best serve visitors. This includes navigational maps and maps that
provide recreation/tourism information. CONTRACTOR will provide details on print material to COUNTY
and to LTAC members prior to producing print materials.
6) Increase tourism outreach of the existing brand – The Wild Side of Washington. This includes
contributions to social media outlets, promotions and blogging and continue to integrate new video
material into the marketing plan using the current branding and use innovative strategies to reach
potential visitors.
7) Support and continue to develop Mason County’s Wild Side concierge campaign.
8) Continue outreach efforts with area businesses by promoting offers and events, provide advice
when called upon and strategize additional events with special focus on off-season growth.
9) Collaborate with tourism groups and associations to extend and enhance the reach of marketing
campaigns via partnerships and optimize opportunities. Any membership fees shall be paid by the
CONTRACTOR at no additional cost to the COUNTY.
10) Exhibit at events that target secondary and tertiary markets including but not limited to travel,
scuba, paddling, shellfish/seafood & wine events.
11) In the event this contract is awarded to a different contractor all costs incurred by NEO associated
with the transition are included in this contract amount.
Invoices for Tourism Development & Marketing services shall not exceed $278,332 unless additional
awards are made.
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In addition, the CONTRACTOR will provide the following LOCAL FESTIVAL & EVENT Support:
1) All Mason County festivals and events will receive marketing through blog writings, social posts, e-
mail mentions, monthly eNewsletters and shall be included on the Mason County Tourism Website –
www.explorehoodcanal.com.
2) Communicate with the event organizers to determine the best media placements that can include
print, radio, social, ferry advertising or other traditional or new media. Provide push notification
about upcoming events. Provide on-site support at select festivals with the intent of increasing out-
of-area tourism. This support includes hosting the Wild Side tent and gathering event assets
including video, images, testimonials and event statistics.
3) Provide post-event support including posting photos/images and details about next year’s event on
the www.explorehoodcanal.com website and social media.
4) Create festivals and small events through partnerships with a special focus on off-season growth.
5) Reporting requirements. Provide the following metrics: attendance, media spend, and
recommendations for improvements and growth. CONTRACTOR will fulfill reporting requirements as
defined in Revised Code of Washington RCW 67.28.1816 (2)(c)(i).
6) A detailed inventory of all assets purchased under this CONTRACT shall be maintained by the
CONTRACTOR and reported annually to the COUNTY by December 31. CONTRACTOR shall take
appropriate steps to ensure all assets are protected and secure.
Invoices for Festival and Small Event marketing shall not exceed $49,118 unless additional awards are
made.
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EXHIBIT B
COMPENSATION
Invoices shall be paid for the following services:
Partner Associations & Memberships
Website & Online Media Fulfillment
Festival & Event Support
Wild Side guide Maintenance
Content Creation
Distribution, Travel & Outreach. Fees may not exceed allowed County’s per diem costs
Printing & Marketing Tangibles
Program Management
CONTRACTOR shall invoice the Tourism Promotion services and Festival/Small Event Marketing services
separately and invoices shall include at a minimum the following information: Date, Service Billed, Cost.
Invoices for Tourism Promotion shall not exceed $278,332 unless additional awards are made.
Invoices for Marketing of Festival and Small Events shall be for a minimum of $49,118.
There is potential of an additional $49,118 to fund unanticipated services that are recommended by the
Lodging Tax Advisory Board and approved by the Board of Mason County Commissioners.
The total amount paid in 2022 shall not exceed $327,450 unless additional awards are made.
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EXHIBIT C
INSURANCE REQUIREMENTS
1. MINIMUM Insurance Requirements:
A. Commercial General Liability Insurance using Insurance Services Office “Commercial General Liability”
policy form CG 00 01, with an edition date prior to 2004, or the exact equivalent. Coverage for an additional
insured shall not be limited to its vicarious liability. Defense costs must be paid in addition to limits. Limits
shall be no less than $1,000,000 per occurrence for all covered losses and no less than $2,000,000 general
aggregate.
B. Workers’ Compensation on a state-approved policy form providing statutory benefits as required by law
with employer’s liability limits no less than $1,000,000 per accident for all covered losses.
C. Business Auto Coverage on ISO Business Auto Coverage form CA 00 01 including owned, non-owned
and hired autos, or the exact equivalent. Limits shall be no less than $1,000,000 per accident, combined
single limit. If CONTRACTOR owns no vehicles, this requirement may be satisfied by a non-owned auto
endorsement to the general liability policy described above. If CONTRACTOR or CONTRACTOR’s
employees will use personal autos in any way on this project, CONTRACTOR shall obtain evidence of
personal auto liability coverage for each such person.
D. Excess or Umbrella Liability Insurance (Over Primary) if used to meet limit requirements, shall provide
coverage at least as broad as specified for the underlying coverages. Such policy or policies shall include as
insureds those covered by the underlying policies, including additional insureds. Coverage shall be “pay on
behalf”, with defense costs payable in addition to policy limits. There shall be no cross liability exclusion
precluding coverage for claims or suits by one insured against another. Coverage shall be applicable to
COUNTY for injury to employees of CONTRACTOR r, subcontractors or others involved in the Work. The
scope of coverage provided is subject to approval of COUNTY following receipt of proof of insurance as
required herein.
2. Certificate of Insurance:
A certificate of insurance is attached hereto as "Exhibit D Certificate of Insurance."
3. Basic Stipulations:
A. CONTRACTOR agrees to endorse third party liability coverage required herein to include as additional
insureds COUNTY, its officials, employees and agents, using ISO endorsement CG 20 10 with an edition
date prior to 2004. [If this is a construction contract, ISO endorsement 20 37 also is required.]
CONTRACTOR also agrees to require all contractors, subcontractors, and anyone else involved in this
CONTRACT on behalf of the CONTRACTOR (hereinafter “indemnifying parties”) to comply with these
provisions.
B. CONTRACTOR agrees to waive rights of recovery against COUNTY regardless of the applicability of any
insurance proceeds, and to require all indemnifying parties to do likewise.
C. All insurance coverage maintained or procured by CONTRACTOR or required of others by
CONTRACTOR pursuant to this CONTRACT shall be endorsed to delete the subrogation condition as to
COUNTY, or must specifically allow the named insured to waive subrogation prior to a loss.
D. All coverage types and limits required are subject to approval, modification and additional requirements by
COUNTY. CONTRACTOR shall not make any reductions in scope or limits of coverage that may affect
COUNTY’s protection without COUNTY’s prior written consent.
E. Proof of compliance with these insurance requirements, consisting of endorsements and certificates of
insurance shall be delivered to COUNTY prior to the execution of this CONTRACT. If such proof of
insurance is not delivered as required, or if such insurance is canceled at any time and no replacement
coverage is provided, COUNTY has the right, but not the duty, to obtain any insurance it deems necessary to
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protect its interests. Any premium so paid by COUNTY shall be charged to and promptly paid by
CONTRACTOR or deducted from sums due CONTRACTOR.
F. It is acknowledged by the parties of this CONTRACT that all insurance coverage required to be provided
by CONTRACTOR or indemnifying party, is intended to apply first and on a primary non-contributing basis in
relation to any other insurance or self-insurance available to COUNTY.
G. CONTRACTOR agrees not to self-insure or to use any self-insured retentions on any portion of the
insurance required herein and further agrees that it will not allow any indemnifying party to self- insure its
obligations to COUNTY. If CONTRACTOR’s existing coverage includes a self-insured retention, the self-
insured retention must be declared to the COUNTY. The COUNTY may review options with CONTRACTOR,
which may include reduction or elimination of the self-insured retention, substitution of other coverage, or
other solutions.
H. CONTRACTOR will renew the required coverage annually as long as COUNTY, or its employees or
agents face an exposure from operations of any type pursuant to this CONTRACT. This obligation applies
whether or not the CONTRACT is canceled or terminated for any reason. Termination of this obligation is not
effective until COUNTY executes a written statement to that effect.
Page 15 of 15
EXHIBIT D
CERTIFICATE OF INSURANCE
(Placeholder)
Page 1 of 15
MASON COUNTY
PROFESSIONAL SERVICES CONTRACT
2026 NORTH MASON CHAMBER OF COMMERCE VISITOR INFORMATION CENTER SERVICES
THIS CONTRACT is made and entered into by and between Mason County, hereinafter referred to as
"COUNTY" and North Mason Chamber of Commerce, hereinafter referred to as "CONTRACTOR.”
RECITALS:
WHEREAS, COUNTY desires to retain a person or firm to provide the following service: Visitor Information
Center services in Mason County; and
WHEREAS, CONTRACTOR warrants that it is qualified and competent to render the services.
NOW, THEREFORE, for and in consideration of the CONTRACT made, and the payments to be made by
COUNTY, the parties agree to the following:
Special Conditions
Funding Source: Lodging Tax Fund (#163)
Invoices: CONTRACTOR shall invoice the Visitor Information Center services.
Treatment of Assets. Ownership of all property/equipment purchased with lodging tax funds shall be
owned by Mason County. The CONTRACTOR shall surrender to the COUNTY all property of the COUNTY
within thirty days after termination or completion of this Contract unless mutually agreed up on by the parties.
A detailed inventory shall be maintained by the CONTRACTOR and reported to the County annually by
December 31.
Reporting Requirements: CONTRACTOR shall submit quarterly to the COUNTY a Visitor Information
Services Progress Report that shall include but not be limited to the following information: Number of hours of
operation for the quarter; Number of visitors served in person, by phone and through mail and email
communication; Number of visitors served by location of origin; future planning and goals; CHAMBER’s Google
report, and number of links activated to www.explorehoodcanal.com. CONTRACTOR will fulfill reporting
requirements as defined in Revised Code of Washington RCW 67.28.1816 (2)(c)(i).
General Conditions
Scope of Services:
The CONTRACTOR agrees to provide to COUNTY the services and any materials as set forth as identified
in "Exhibit A Scope-of-Services," during the CONTRACT period. No material, labor or facilities will be
furnished by the COUNTY, unless otherwise provided for in the CONTRACT.
Term:
This is a one-year CONTRACT for the period of January 1, 2026 – December 31, 2026 with an option to
renew for up to two additional years. Services provided by CONTRACTOR prior to or after the term of this
CONTRACT shall be performed at the expense of CONTRACTOR and are not compensable under this
CONTRACT unless both parties hereto agree to such provision in writing.
Compensation:
The CONTRACT award is $45,000 (forty-five thousand dollars and 0 cents) for year 2026. The total funding
available in 2026 for Visitor Information Centers is $45,000 (forty-five thousand dollars and 0 cents) each
year. The Lodging Tax Advisory Committee shall make a recommendation to the Mason County
Commissioners on the contract award if and when the contract is extended.
Accounting and Payment for CONTRACTOR Services:
Payment to the CONTRACTOR for services rendered under this CONTRACT shall be in accordance with
RCW 67.28.1816 and set forth in “Exhibit B Compensation”. Invoices shall be submitted for services
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performed in accordance with the Scope of Work. Acceptable invoices will be processed within 30 days of
receipt.
Unless specifically stated in Exhibit "B" or approved in writing in advance by the official executing this
CONTRACT for the COUNTY or his designee (hereinafter referred to as the "Administrative Officer") the
COUNTY will not reimburse the CONTRACTOR for any costs or expenses incurred by the CONTRACTOR
in the performance of this CONTRACT.
The COUNTY or his designee (hereinafter referred to as the "Administrative Officer") will reimburse the
CONTRACTOR for any costs or expenses incurred by the CONTRACTOR in the performance of this
CONTRACT.
Taxes:
CONTRACTOR understands and acknowledges that the COUNTY will not withhold Federal or State income
taxes. Where required by State or Federal law, the CONTRACTOR authorizes the COUNTY to withhold for
any taxes other than income taxes (i.e., Medicare). All compensation received by the CONTRACTOR will be
reported to the Internal Revenue Service at the end of the calendar year in accordance with the applicable
IRS regulations. It is the responsibility of the CONTRACTOR to make the necessary estimated tax
payments throughout the year, if any, and the CONTRACTOR is solely liable for any tax obligation arising
from the CONTRACTOR's performance of this CONTRACT. The CONTRACTOR hereby agrees to
indemnify the COUNTY against any demand to pay taxes arising from the CONTRACTOR's failure to pay
taxes on compensation earned pursuant to this CONTRACT.
COUNTY will pay sales and use taxes imposed on goods or services acquired hereunder as required by law.
The CONTRACTOR must pay all other taxes, including, but not limited to, Business and Occupation Tax,
taxes based on the CONTRACTOR's gross or net income, or personal property to which the COUNTY does
not hold title. COUNTY is exempt from Federal Excise Tax.
Withholding Payment:
In the event the CONTRACTOR has failed to perform any obligation under this CONTRACT within the times
set forth in this CONTRACT, then the COUNTY may, upon written notice, withhold from amounts otherwise
due and payable to CONTRACTOR, without penalty, until such failure to perform is cured or otherwise
adjudicated. Withholding under this clause shall not be deemed a breach entitling CONTRACTOR to
termination or damages, provided that the COUNTY promptly gives notice in writing to the CONTRACTOR of
the nature of the default or failure to perform, and in no case more than 10 days after it determines to
withhold amounts otherwise due. A determination of the Administrative Officer set forth in a notice to the
CONTRACTOR of the action required and/or the amount required to cure any alleged failure to perform shall
be deemed conclusive, except to the extent that the CONTRACTOR acts within the times and in strict accord
with the provisions of the Disputes clause of this CONTRACT. The COUNTY may act in accordance with
any determination of the Administrative Officer which has become conclusive under this clause, without
prejudice to any other remedy under the CONTRACT, to take all or any of the following actions: (1) cure any
failure or default, (2) to pay any amount so required to be paid and to charge the same to the account of the
CONTRACTOR, (3) to set off any amount so paid or incurred from amounts due or to become due the
CONTRACTOR. In the event the CONTRACTOR obtains relief upon a claim under the Disputes clause, no
penalty or damages shall accrue to CONTRACTOR by reason of good faith withholding by the COUNTY
under this clause.
Labor Standards:
CONTRACTOR agrees to comply with all applicable state and federal requirements, including but not limited
to those pertaining to payment of wages and working conditions, in accordance with RCW 39.12.040, the
Prevailing Wage Act; the Americans with Disabilities Act of 1990; the Davis-Bacon Act; and the Contract
Work Hours and Safety Standards Act providing for weekly payment of prevailing wages, minimum overtime
pay, and providing that no laborer or mechanic shall be required to work in surroundings or under conditions
which are unsanitary, hazardous, or dangerous to health and safety as determined by regulations
promulgated by the Federal Secretary of Labor and/or the State of Washington.
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Independent Contractor:
CONTRACTOR's services shall be furnished by the CONTRACTOR as an independent CONTRACTOR,
and nothing herein contained shall be construed to create a relationship of employer-employee. All
payments made hereunder and all services performed shall be made and performed pursuant to this
CONTRACT by the CONTRACTOR as an independent contractor.
CONTRACTOR acknowledges that the entire compensation for this CONTRACT is specified in Exhibit "B"
and the CONTRACTOR is not entitled to any benefits including, but not limited to: vacation pay, holiday pay,
sick leave pay, medical, dental, or other insurance benefits, or any other rights or privileges afforded to
employees of the COUNTY. The CONTRACTOR represents that he/she/it maintains a separate place of
business, serves clients other than the COUNTY, will report all income and expense accrued under this
CONTRACT to the Internal Revenue Service, and has a tax account with the State of Washington
Department of Revenue for payment of all sales and use and Business and Occupation taxes collected by
the State of Washington.
CONTRACTOR will defend, indemnify and hold harmless the COUNTY, its officers, agents or employees
from any loss or expense, including, but not limited to, settlements, judgments, setoffs, attorneys' fees or
costs incurred by reason of claims or demands because of breach of the provisions of this paragraph.
Assignment and Subcontracting:
The performance of all activities contemplated by this CONTRACT shall be accomplished by
CONTRACTOR. No portion of this CONTRACT may be assigned or subcontracted to any other individual,
firm or entity without the express and prior written approval of the COUNTY.
No Guarantee of Employment:
The performance of all or part of this CONTRACT by the CONTRACTOR shall not operate to vest any
employment rights whatsoever and shall not be deemed to guarantee any employment of CONTRACTOR or
any employee of CONTRACTOR or any sub-contractor or any employee of any sub-contractor by the
COUNTY at the present time or in the future.
Conflict of Interest:
If at any time prior to commencement of, or during the term of this CONTRACT, CONTRACTOR or any of its
employees involved in the performance of this CONTRACT shall have or develop an interest in the subject
matter of this CONTRACT that is potentially in conflict with the COUNTY’s interest, then CONTRACTOR
shall immediately notify COUNTY of the same. The notification of COUNTY shall be made with sufficient
specificity to enable COUNTY to make an informed judgment as to whether or not COUNTY’s interest may
be compromised in any manner by the existence of the conflict, actual or potential. Thereafter, COUNTY
may require CONTRACTOR to take reasonable steps to remove the conflict of interest. COUNTY may also
terminate this CONTRACT according to the provisions herein for termination.
Non-Discrimination in Employment:
COUNTY’s policy is to provide equal opportunity in all terms, conditions and privileges of employment for all
qualified applicants and employees without regard to race, color, creed, religion, national origin, sex, sexual
orientation, age, marital status, disability, or veteran status. CONTRACTOR shall comply with all laws
prohibiting discrimination against any employee or applicant for employment on the grounds of race, color,
creed, religion, national origin, sex, sexual orientation, age, marital status, disability, or veteran status,
except where such constitutes a bona fide occupational qualification.
Furthermore, in those cases in which CONTRACTOR is governed by such laws, CONTRACTOR shall take
affirmative action to insure that applicants are employed, and treated during employment, without regard to
their race, color, creed, religion, national origin, sex, age, marital status, sexual orientation, disability, or
veteran status, except where such constitutes a bona fide occupational qualification. Such action shall
include, but not be limited to: advertising, hiring, promotions, layoffs or terminations, rate of pay or other
forms of compensation benefits, selection for training including apprenticeship, and participation in
recreational and educational activities. In all solicitations or advertisements for employees placed by them or
Page 4 of 15
on their behalf, CONTRACTOR shall state that all qualified applicants will receive consideration for
employment without regard to race, color, religion, sex or national origin.
The foregoing provisions shall also be binding upon any sub-contractor, provided that the foregoing provision
shall not apply to contracts or sub-contractors for standard commercial supplies or raw materials, or to sole
proprietorships with no employees.
Non-Discrimination in Client Services:
CONTRACTOR shall not discriminate on the grounds of race, color, creed, religion, national origin, sex, age,
marital status, sexual orientation, disability, or veteran status; or deny an individual or business any service
or benefits under this CONTRACT; or subject an individual or business to segregation or separate treatment
in any manner related to his/her/its receipt any service or services or other benefits provided under this
CONTRACT; or deny an individual or business an opportunity to participate in any program provided by this
CONTRACT.
Waiver of Noncompetition:
CONTRACTOR irrevocably waives any existing rights which it may have, by contract or otherwise, to require
another person or corporation to refrain from submitting a proposal to or performing work or providing
supplies to the COUNTY, and CONTRACTOR further promises that it will not in the future, directly or
indirectly, induce or solicit any person or corporation to refrain from submitting a bid or proposal to or from
performing work or providing supplies to the COUNTY.
Ownership of Items Produced:
All writings, programs, data, public records or other materials prepared by CONTRACTOR and/or its
consultants or sub-contractors, in connection with performance of this CONTRACT, shall be the sole and
absolute property of COUNTY.
Work Product:
CONTRACTOR will provide COUNTY with all work product and source documents used and/or produced by
the CONTRACTOR including plans, data, maps (digital and paper), reports, photos, videos, marketing
media, client e-mails, access to analytical accounts, and art work within 30 days after termination or
completion of this CONTRACT unless mutually agreed up on by the parties. All work product shall belong to
the COUNTY.
Patent/Copyright Infringement:
CONTRACTOR will defend and indemnify COUNTY from any claimed action, cause or demand brought
against COUNTY, to the extent such action is based on the claim that information supplied by the
CONTRACTOR infringes any patent or copyright. CONTRACTOR will pay those costs and damages
attributable to any such claims that are finally awarded against COUNTY in any action. Such defense and
payments are conditioned upon the following:
A. CONTRACTOR shall be notified promptly in writing by COUNTY of any notice of such claim.
B. CONTRACTOR shall have the right, hereunder, at its option and expense, to obtain for COUNTY the right
to continue using the information in the event such claim of infringement is made provided no reduction in
performance or loss results to COUNTY.
Confidentiality:
CONTRACTOR, its employees, sub-contractors, and their employees shall maintain the confidentiality of all
information provided by COUNTY or acquired by CONTRACTOR in performance of this CONTRACT, except
upon the prior written consent of the COUNTY or an order entered by a court after having acquired
jurisdiction over COUNTY. CONTRACTOR shall immediately give to COUNTY notice of any judicial
proceeding seeking disclosure of such information. CONTRACTOR shall indemnify and hold harmless
COUNTY, its officials, agents or employees from all loss or expense, including, but not limited to,
settlements, judgments, setoffs, attorneys' fees and costs resulting from CONTRACTOR's breach of this
provision.
Right to Review:
Page 5 of 15
This CONTRACT is subject to review by any Federal, State or COUNTY auditor. COUNTY or its designee
shall have the right to review and monitor the financial and service components of this program by whatever
means are deemed expedient by the Administrative Officer or by COUNTY's Auditor’s Office. Such review
may occur with or without notice and may include, but is not limited to, on-site inspection by COUNTY agents
or employees, inspection of all records or other materials which COUNTY deems pertinent to the
CONTRACT and its performance, and any and all communications with or evaluations by service recipients
under this CONTRACT. CONTRACTOR shall preserve and maintain all financial records and records
relating to the performance of work under this CONTRACT for six (6) years after CONTRACT termination,
and shall make them available for such review, within Mason County, State of Washington, upon request.
CONTRACTOR also agrees to notify the Administrative Officer in advance of any inspections, audits, or
program review by any individual, agency, or governmental unit whose purpose is to review the services
provided within the terms of this CONTRACT. If no advance notice is given to CONTRACTOR, then
CONTRACTOR agrees to notify the Administrative Officer as soon as it is practical.
Insurance Requirements:
CONTRACTOR is required to provide insurance as detailed and stipulated in "EXHIBIT C Insurance
Requirements."
Proof of Insurance:
A certificate of insurance is attached hereto as "Exhibit D Certificate of Insurance."
Industrial Insurance Waiver:
With respect to the performance of this CONTRACT and as to claims against COUNTY, its officers, agents
and employees, CONTRACTOR expressly waives its immunity under Title 51 of the Revised Code of
Washington, the Industrial Insurance Act, for injuries to its employees and agrees that the obligations to
indemnify, defend and hold harmless provided in this CONTRACT extend to any claim brought by or on
behalf of any employee of CONTRACTOR. This waiver is mutually negotiated by the parties to this
CONTRACT.
CONTRACTOR Commitments, Warranties and Representations:
Any written commitment received from CONTRACTOR concerning this CONTRACT shall be binding upon
CONTRACTOR, unless otherwise specifically provided herein with reference to this paragraph. Failure of
CONTRACTOR to fulfill such a commitment shall render CONTRACTOR liable for damages to COUNTY. A
commitment includes, but is not limited to, any representation made prior to execution of this CONTRACT,
whether or not incorporated elsewhere herein by reference, as to performance of services or equipment,
prices or options for future acquisition to remain in effect for a fixed period, or warranties.
Defense and Indemnity Contract:
Indemnification by CONTRACTOR. To the fullest extent permitted by law, CONTRACTOR agrees to
indemnify, defend and hold COUNTY and its departments, elected and appointed officials, employees,
agents and volunteers, harmless from and against any and all claims, damages, losses and expenses,
including but not limited to court costs, attorney's fees and alternative dispute resolution costs, for any
personal injury, for any bodily injury, sickness, disease or death and for any damage to or destruction of any
property (including the loss of use resulting therefrom) which 1) are caused in whole or in part by any act or
omission, negligent or otherwise, of the CONTRACTOR, its employees, agents or volunteers or
CONTRACTOR's subcontractors and their employees, agents or volunteers; or 2) are directly or indirectly
arising out of, resulting from, or in connection with performance of this CONTRACT; or 3) are based upon
CONTRACTOR’s or its subcontractors’ use of, presence upon or proximity to the property of COUNTY. This
indemnification obligation of CONTRACTOR shall not apply in the limited circumstance where the claim,
damage, loss or expense is caused by the sole negligence of COUNTY. This indemnification obligation of
the CONTRACTOR shall not be limited in any way by the Washington State Industrial Insurance Act, RCW
Title 51, or by application of any other workmen's compensation act, disability benefit act or other employee
benefit act, and the CONTRACTOR hereby expressly waives any immunity afforded by such acts. The
foregoing indemnification obligations of the CONTRACTOR are a material inducement to COUNTY to enter
into this CONTRACT, are reflected in CONTRACTOR’s compensation, and have been mutually negotiated
by the parties.
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Provider’s initials acknowledging indemnity terms: ________
Participation by County – No Waiver. COUNTY reserves the right, but not the obligation, to participate in the
defense of any claim, damages, losses or expenses and such participation shall not constitute a waiver of
CONTRACTOR’s indemnity obligations under this CONTRACT.
Survival of CONTRACTOR’s Indemnity Obligations. CONTRACTOR agrees all CONTRACTOR’s indemnity
obligations shall survive the completion, expiration or termination of this CONTRACT.
Indemnity by Subcontractors. In the event the CONTRACTOR enters into subcontracts to the extent allowed
under this CONTRACT, CONTRACTOR's subcontractors shall indemnify the COUNTY on a basis equal to
or exceeding CONTRACTOR’s indemnity obligations to COUNTY.
E-Verify:
The E-Verify contractor program for Mason County applies to contracts of $100,000 or more and
subcontracts for $25,000 or more if the primary contract is for $100,000 or more. CONTRACTOR represents
and warrants that it will, for at least the duration of this CONTRACT, register and participate in the status
verification system for all newly hired employees. The term “employee” as used herein means any person
that is hired to perform work for Mason County. As used herein, “status verification system” means the
Illegal Immigration Reform and Immigration Responsibility Act of 1996 that is operated by the United States
Department of Homeland Security, also known as the E-Verify Program, or any other successor electronic
verification system replacing the E-Verify Program. CONTRACTOR agrees to maintain records of such
compliance and, upon request of the COUNTY, to provide a copy of each such verification to the COUNTY.
CONTRACTOR further represents and warrants that any person assigned to perform services hereunder
meets the employment eligibility requirements of all immigration laws of the State of Washington.
CONTRACTOR understands and agrees that any breach of these warranties may subject CONTRACTOR to
the following: (a) termination of this CONTRACT and ineligibility for any Mason County Contract for up to
three (3) years, with notice of such cancellation/termination being made public. In the event of such
termination/cancellation, CONTRACTOR would also be liable for any additional costs incurred by the
COUNTY due to contract cancellation or loss of license or permit.” CONTRACTOR will review and enroll in
the E-Verify program through this website: www.uscis.gov
Compliance with Applicable Laws, Rules and Regulations:
This CONTRACT shall be subject to all laws, rules, and regulations of the United States of America, the
State of Washington, political subdivisions of the State of Washington and Mason County. CONTRACTOR
also agrees to comply with applicable Federal, State, County or municipal standards for licensing,
certification and operation of facilities and programs, and accreditation and licensing of individuals.
Administration of Contract:
COUNTY hereby appoints, and CONTRACTOR hereby accepts, the Mason County Administrative Services
Manager and his or her designee, as COUNTY’s representative, hereinafter referred to as the Administrative
Officer, for the purposes of administering the provisions of this CONTRACT, including COUNTY’s right to
receive and act on all reports and documents, and any auditing performed by the COUNTY related to this
CONTRACT.
The Administrative Officer for purposes of this CONTRACT is:
Travis Adams, County Administrator
411 North 5th Street
Shelton, WA 98584
Telephone (360) 427-9670 ext. 530
tadams@masoncountywa.gov
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Contractor Contact Information:
North Mason County Chamber of Commerce
Kerry Myers, President & CEO
30 NE Romance Hill Rd, Suite 103, PO Box 416
Belfair, WA 98528
Telephone (360)275-4267;
president@northmasonchamber.com
Notice:
Except as set forth elsewhere in the CONTRACT, for all purposes under this CONTRACT except service of
process, notice shall be given by CONTRACTOR to COUNTY’s Administrative Officer under this
CONTRACT. Notice to CONTRACTOR for all purposes under this CONTRACT shall be given to the
address provided by CONTRACTOR herein above in the “Contractor Information” section. Notice may be
given by delivery or by depositing in the U.S. mail.
Modifications:
Either party may request changes in the CONTRACT. Any and all agreed modifications, to be valid and
binding upon either party, shall be in writing and signed by both of the parties.
Termination for Default:
If CONTRACTOR defaults by failing to perform any of the obligations of the CONTRACT or becomes
insolvent or is declared bankrupt or commits any act of bankruptcy or insolvency or makes an assignment for
the benefit of creditors, COUNTY may, by depositing written notice to CONTRACTOR in the U.S. mail,
terminate the CONTRACT, and at COUNTY’s option, obtain performance of the work elsewhere. If the
CONTRACT is terminated for default, CONTRACTOR shall not be entitled to receive any further payments
under the CONTRACT until all work called for has been fully performed. Any extra cost or damage to
COUNTY resulting from such default(s) shall be deducted from any money due or coming due to
CONTRACTOR. CONTRACTOR shall bear any extra expenses incurred by COUNTY in completing the
work, including all increased costs for completing the work, and all damage sustained, or which may be
sustained by COUNTY by reason of such default.
If a notice of termination for default has been issued and it is later determined for any reason that
CONTRACTOR was not in default, the rights and obligations of the parties shall be the same as if the notice
of termination had been issued pursuant to the Termination for Public Convenience paragraph hereof.
Termination for Public Convenience:
COUNTY may terminate this CONTRACT in whole or in part whenever COUNTY determines, in its sole
discretion, that such termination is in the interests of COUNTY. Whenever the CONTRACT is terminated in
accordance with this paragraph, CONTRACTOR shall be entitled to payment for actual work performed in
compliance with Exhibit A Scope-of-Services and Exhibit B Compensation. An equitable adjustment in the
Contract price for partially completed items of work will be made, but such adjustment shall not include
provision for loss of anticipated profit on deleted or uncompleted work. Termination of this CONTRACT by
COUNTY at any time during the term, whether for default or convenience, shall not constitute breach of
CONTRACT by COUNTY.
Termination for Reduced Funding:
COUNTY may terminate this CONTRACT in whole or in part should COUNTY determine, in its sole
discretion, that such termination is necessary due to a decrease in available project funding including State
and/or Federal grants. Whenever the CONTRACT is terminated in accordance with this paragraph, the
CONTRACTOR shall be entitled to payment for actual work performed in compliance with Exhibit A Scope-
of-Services and Exhibit B Compensation.
Disputes:
Differences between CONTRACTOR and COUNTY, arising under and by virtue of the CONTRACT
Documents, shall be brought to the attention of COUNTY at the earliest possible time in order that such
matters may be settled or other appropriate action promptly taken. Except for such objections as are made
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of record in the manner hereinafter specified and within the time limits stated, the records, orders, rulings,
instructions, and decisions of the Administrative Officer shall be final and conclusive.
Notice of Potential Claims:
CONTRACTOR shall not be entitled to additional compensation which otherwise may be payable, or to
extension of time for (1) any act or failure to act by the Administrative Officer or COUNTY, or (2) the
happening of any event or occurrence, unless CONTRACTOR has given COUNTY a written Notice of
Potential Claim within ten (10) days of the commencement of the act, failure, or event giving rise to the claim,
and before final payment by COUNTY. The written Notice of Potential Claim shall set forth the reasons for
which CONTRACTOR believes additional compensation or extension of time is due, the nature of the cost
involved, and insofar as possible, the amount of the potential claim. CONTRACTOR shall keep full and
complete daily records of the work performed, labor and material used, and all costs and additional time
claimed to be additional.
Detailed Claim:
CONTRACTOR shall not be entitled to claim any such additional compensation, or extension of time, unless
within thirty (30) days of the accomplishment of the portion of the work from which the claim arose, and
before final payment by COUNTY, CONTRACTOR has given COUNTY a detailed written statement of each
element of cost or other compensation requested and of all elements of additional time required, and copies
of any supporting documents evidencing the amount or the extension of time claimed to be due.
Arbitration:
Other than claims for injunctive relief brought by a party hereto (which may be brought either in court or
pursuant to this arbitration provision), and consistent with the provisions hereinabove, any claim, dispute or
controversy between the parties under, arising out of, or related to this CONTRACT or otherwise, including
issues of specific performance, shall be determined by arbitration in Shelton, Washington, under the
applicable American Arbitration Association (AAA) rules in effect on the date hereof, as modified by this
CONTRACT. There shall be one arbitrator selected by the parties within ten (10) days of the arbitration
demand, or if not, by the AAA or any other group having similar credentials. Any issue about whether a
claim is covered by this CONTRACT shall be determined by the arbitrator. The arbitrator shall apply
substantive law and may award injunctive relief, equitable relief (including specific performance), or any
other remedy available from a judge, including expenses, costs and attorney fees to the prevailing party and
pre-award interest, but shall not have the power to award punitive damages. The decision of the arbitrator
shall be final and binding and an order confirming the award or judgment upon the award may be entered in
any court having jurisdiction. The parties agree that the decision of the arbitrator shall be the sole and
exclusive remedy between them regarding any dispute presented or pled before the arbitrator. At the
request of either party made not later than forty-five (45) days after the arbitration demand, the parties agree
to submit the dispute to nonbinding mediation, which shall not delay the arbitration hearing date; provided,
that either party may decline to mediate and proceed with arbitration.
Venue and Choice of Law:
In the event that any litigation should arise concerning the construction or interpretation of any of the terms of
this CONTRACT, the venue of such action of litigation shall be in the courts of the State of Washington in
and for the County of Mason. Unless otherwise specified herein, this CONTRACT shall be governed by the
laws of Mason County and the State of Washington.
Severability:
If any term or condition of this CONTRACT or the application thereof to any person(s) or circumstances is
held invalid, such invalidity shall not affect other terms, conditions or applications which can be given effect
without the invalid term, condition or application. To this end, the terms and conditions of this CONTRACT
are declared severable.
Waiver:
Waiver of any breach or condition of this CONTRACT shall not be deemed a waiver of any prior or
subsequent breach. No term or condition of this CONTRACT shall be held to be waived, modified or deleted
except by an instrument, in writing, signed by the parties hereto. The failure of COUNTY to insist upon strict
Page 10 of 15
EXHIBIT A
SCOPE OF SERVICES
2026 NORTH MASON COUNTY CHAMBER OF COMMERCE VISITOR INFORMATION CENTER
SERVICES
North Mason County Chamber of Commerce called “CONTRACTOR” will be responsible for providing the
following services as well as others as detailed throughout this CONTRACT.
CONTRACTOR will provide the following VISITOR INFORMATION CENTER services:
1. Maintain and operate visitor information services at the following locations: 30 NE Romance Hill
Road, Belfair, WA. Space dedicated to Visitor Information, 810. Hours of operation are 44 hours per
regular week, typically Tuesday – Friday 9:00 AM – 5:00 PM; Saturday 9:00 AM – 1:00 PM and
Union @ Hunter Farms, one 10 x 10 building. This is open year-round but staffed by North Mason
Chamber employees May through October, Friday-Sunday, 12-5 p.m.
2. Provide information and direct assistance to visitors requesting information about area events, parks,
lodging, dining, retail and recreational services and opportunities available in Mason County.
Assistance and information shall be provided to walk-in visitors and via telephone, mail or
email/website inquiries.
3. Disseminate visitor information or relocation information materials via U.S. Priority Mail upon
request.
4. Provide for sale U.S. Forest Service and National Park Service area maps, Washington State Parks
Department Discover Passes in the North Mason Chamber of Commerce/Belfair Licensing Visitor
Information Center.
5. Provide regular volunteer and staff training to maintain knowledge of parks and attractions, lodging
opportunities and locations, area restaurants, recreational activities, special events and festivals and
accurate information about required permits and passes for accessing recreational opportunities.
6. Shall provide the Tourism Contractor (NEO) with a comprehensive list of businesses/events that
support tourism, including but not limited to: all lodging (hotels/motels, short-term rentals,
campgrounds, etc.); dining establishments; events. This includes all activities (festivals, shopping,
live music, etc.) and shall be maintained through-out the contract. This comprehensive list shall
include the areas of Belfair, Union and Allyn and county-wide information is welcome.
7. Required to participate in advocate training workshop(s), presented by Tourism Contractor (NEO),
for branding and compliance with the “Wild Side” campaign – ExploreHoodCanal.com and promote
these workshops to targeted audiences
8. All tourism branding is required to comply with the “Wild Side” campaign – ExploreHoodCanal.com
9. Shall maintain technology hardware (i.e. tablets)/Mason County Tourism progressive application for
use by to visitors. The COUNTY may provide a minimum amount of hardware as recommended by
the Lodging Tax Advisory Committee. All hardware purchased with lodging tax is COUNTY
property and shall be inventoried annually by the CONTRACTOR.
10. Shall provide tourism information updates to Tourism Contractor in support of the Wild Side Tourism
App – this includes, but not limited to, issues that could impact visitors such as events, traffic, trail and
weather hazards or other emergency information that needs to be communicated to visitors. This
information needs to be provided in a timely manner.
11. Focus on Visit Union Facebook and Instagram to drive tourism to Union.
12. Provide quarterly reports that shall include but not be limited to the following information:
Number of hours of operation for the quarter
Number of visitors served in person, by phone and through mail and email communication.
Number of visitors served by location of origin, identified served per RCW 67.28.1816 2(c)(i)
Information provided in items 1 - 6 of Scope of Work.
VIC’s Google Report
Future planning and goals
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CONTRACTOR will fulfill reporting requirements as defined in Revised Code of Washington
RCW 67.28.1816 (2)(c)(i). This information is due to the COUNTY no later than February
15 following the end of contract year.
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EXHIBIT B
COMPENSATION
The following costs, which are directly related to Visitor Information Center activities, are allowed for
Visitor Information Services:
Advertising
Supplies
Telephone
Postage
Association Fees & Education
Rent
Events & Programs
Utilities
Computers & Technology
Tourism Mileage
Wage Expense
Payroll Taxes
Training & Seminars
Contract Labor
Travel Expense
There shall be no payments made for repairs and maintenance.
CONTRACTOR shall invoice the Visitor Information services and invoices shall include at a minimum the
following information: Date, Service Billed, and Cost.
Invoices for Visitor Information Services shall not exceed $ $43,100 for each contract year unless additional
awards are made.
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EXHIBIT C
INSURANCE REQUIREMENTS
1. MINIMUM Insurance Requirements:
A. Commercial General Liability Insurance using Insurance Services Office “Commercial General Liability”
policy form CG 00 01, with an edition date prior to 2004, or the exact equivalent. Coverage for an additional
insured shall not be limited to its vicarious liability. Defense costs must be paid in addition to limits. Limits
shall be no less than $1,000,000 per occurrence for all covered losses and no less than $2,000,000 general
aggregate.
B. Workers’ Compensation on a state-approved policy form providing statutory benefits as required by law
with employer’s liability limits no less than $1,000,000 per accident for all covered losses.
C. Business Auto Coverage on ISO Business Auto Coverage form CA 00 01 including owned, non-owned
and hired autos, or the exact equivalent. Limits shall be no less than $1,000,000 per accident, combined
single limit. If CONTRACTOR owns no vehicles, this requirement may be satisfied by a non-owned auto
endorsement to the general liability policy described above. If CONTRACTOR or CONTRACTOR’s
employees will use personal autos in any way on this project, CONTRACTOR shall obtain evidence of
personal auto liability coverage for each such person.
D. Excess or Umbrella Liability Insurance (Over Primary) if used to meet limit requirements, shall provide
coverage at least as broad as specified for the underlying coverages. Such policy or policies shall include as
insureds those covered by the underlying policies, including additional insureds. Coverage shall be “pay on
behalf”, with defense costs payable in addition to policy limits. There shall be no cross liability exclusion
precluding coverage for claims or suits by one insured against another. Coverage shall be applicable to
COUNTY for injury to employees of CONTRACTOR r, subcontractors or others involved in the Work. The
scope of coverage provided is subject to approval of COUNTY following receipt of proof of insurance as
required herein.
2. Certificate of Insurance:
A certificate of insurance is attached hereto as "Exhibit D Certificate of Insurance."
3. Basic Stipulations:
A. CONTRACTOR agrees to endorse third party liability coverage required herein to include as additional
insureds COUNTY, its officials, employees and agents, using ISO endorsement CG 20 10 with an edition
date prior to 2004. [If this is a construction contract, ISO endorsement 20 37 also is required.]
CONTRACTOR also agrees to require all contractors, subcontractors, and anyone else involved in this
CONTRACT on behalf of the CONTRACTOR (hereinafter “indemnifying parties”) to comply with these
provisions.
B. CONTRACTOR agrees to waive rights of recovery against COUNTY regardless of the applicability of any
insurance proceeds, and to require all indemnifying parties to do likewise.
C. All insurance coverage maintained or procured by CONTRACTOR or required of others by
CONTRACTOR pursuant to this CONTRACT shall be endorsed to delete the subrogation condition as to
COUNTY, or must specifically allow the named insured to waive subrogation prior to a loss.
D. All coverage types and limits required are subject to approval, modification and additional requirements by
COUNTY. CONTRACTOR shall not make any reductions in scope or limits of coverage that may affect
COUNTY’s protection without COUNTY’s prior written consent.
E. Proof of compliance with these insurance requirements, consisting of endorsements and certificates of
insurance shall be delivered to COUNTY prior to the execution of this CONTRACT. If such proof of
insurance is not delivered as required, or if such insurance is canceled at any time and no replacement
coverage is provided, COUNTY has the right, but not the duty, to obtain any insurance it deems necessary to
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protect its interests. Any premium so paid by COUNTY shall be charged to and promptly paid by
CONTRACTOR or deducted from sums due CONTRACTOR.
F. It is acknowledged by the parties of this CONTRACT that all insurance coverage required to be provided
by CONTRACTOR or indemnifying party, is intended to apply first and on a primary non-contributing basis in
relation to any other insurance or self-insurance available to COUNTY.
G. CONTRACTOR agrees not to self-insure or to use any self-insured retentions on any portion of the
insurance required herein and further agrees that it will not allow any indemnifying party to self- insure its
obligations to COUNTY. If CONTRACTOR’s existing coverage includes a self-insured retention, the self-
insured retention must be declared to the COUNTY. The COUNTY may review options with CONTRACTOR,
which may include reduction or elimination of the self-insured retention, substitution of other coverage, or
other solutions.
H. CONTRACTOR will renew the required coverage annually as long as COUNTY, or its employees or
agents face an exposure from operations of any type pursuant to this CONTRACT. This obligation applies
whether or not the CONTRACT is canceled or terminated for any reason. Termination of this obligation is not
effective until COUNTY executes a written statement to that effect.
Page 15 of 15
EXHIBIT D
CERTIFICATE OF INSURANCE
(Placeholder)
Page 1 of 14
MASON COUNTY
PROFESSIONAL SERVICES CONTRACT
2026 SHELTON-MASON COUNTY VISITOR INFORMATION CENTER SERVICES
This contract is made and entered into by and between Mason County, hereinafter referred to as "COUNTY"
and Shelton-Mason County Chamber of Commerce, hereinafter referred to as "CONTRACTOR.”
RECITALS:
WHEREAS, COUNTY desires to retain a contractor to provide Visitor Information Center services in Mason
County; and
WHEREAS, CONTRACTOR warrants that it is qualified and competent to render the services.
NOW, THEREFORE, for and in consideration of the contract made, and the payments to be made by
COUNTY, the parties agree to the following:
Special Conditions
Funding Source: Lodging Tax Fund (#163)
Invoices: CONTRACTOR shall invoice the COUNTY for Visitor Information Center services.
Treatment of Assets. Ownership of all property/equipment purchased with lodging tax funds shall be owned
by Mason County. The CONTRACTOR shall surrender to the COUNTY all property of the COUNTY within
thirty days after termination or completion of this contract unless mutually agreed up on by the parties. A
detailed inventory shall be maintained by the CONTRACTOR and reported to the COUNTY annually by
December 31.
Reporting Requirements: CONTRACTOR shall submit quarterly to the COUNTY a Visitor Information
Services Progress Report that shall include but not be limited to the following information: Number of hours
of operation for the quarter; number of visitors served in person, by phone and through mail and email
communication; number of visitors served by location of origin; future planning and goals; CHAMBER’s
Google report and number of links activated to www.explorehoodcanal.com. CONTRACTOR will fulfill
reporting requirements as defined in Revised Code of Washington RCW 67.28.1816 (2)(c)(i).
General Conditions
Scope of Services:
The CONTRACTOR agrees to provide to COUNTY the services as set forth in Exhibit A: Scope of Services
during the CONTRACT period. No material, labor or facilities will be furnished by the COUNTY, unless
otherwise provided for in the CONTRACT.
Term:
This is a ONE-year CONTRACT for the period of January 1, 2026 – December 31, 2026 with an option to
renew up to an additional two years. Services provided by CONTRACTOR prior to or after the term of this
contract shall be performed at the expense of CONTRACTOR and are not compensable under this contract
unless both parties hereto agree to such provision in writing.
Compensation:
The CONTRACT award is $159,484.87 (one hundred fifty-nine thousand four hundred eighty-four dollars
and eighty-seven cents) for each year 2026. The total funding available in 2026 for Visitor Information
Centers is $159,484.87 (one hundred fifty-nine thousand four hundred eighty-four dollars and eighty-seven
cents) each year. The Lodging Tax Advisory Committee shall make a recommendation to the Mason County
Commissioners on the contract award if and when the contract is extended.
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Accounting and Payment for CONTRACTOR Services:
Payment to the CONTRACTOR for services rendered under this contract shall be in accordance with RCW
67.28.1816 and expensed as set forth in Exhibit B: Compensation. Invoices shall be submitted for services
performed in accordance with Exhibit A. Acceptable invoices will be processed within 30 days of receipt.
CONTRACTOR will notify COUNTY if payment has not been received by the 21st day of the month. Should
COUNTY fail to make payment within the 30 days, CONTRACTOR reserves the right to charge a late
payment fee of up to five-percent (5%) of the invoice total.
Taxes:
CONTRACTOR understands and acknowledges that the COUNTY will not withhold Federal or State income
taxes. Where required by State or Federal law, the CONTRACTOR authorizes the COUNTY to withhold for
any taxes other than income taxes (i.e., Medicare). All compensation received by the CONTRACTOR will be
reported to the Internal Revenue Service at the end of the calendar year in accordance with the applicable
IRS regulations. It is the responsibility of the CONTRACTOR to make the necessary estimated tax payments
throughout the year, if any, and the CONTRACTOR is solely liable for any tax obligation arising from the
CONTRACTOR's performance of this contract. The CONTRACTOR hereby agrees to indemnify the
COUNTY against any demand to pay taxes arising from the CONTRACTOR's failure to pay taxes on
compensation earned pursuant to this contract.
COUNTY will pay sales and use taxes imposed on goods or services acquired hereunder as required by law.
The CONTRACTOR must pay all other taxes, including, but not limited to, Business and Occupation Tax,
taxes based on the CONTRACTOR's gross or net income, or personal property to which the COUNTY does
not hold title. COUNTY is exempt from Federal Excise Tax.
Withholding Payment:
In the event the CONTRACTOR has failed to perform any obligation under this contract within the times set
forth in this contract, then the COUNTY may, upon written notice, withhold from amounts otherwise due and
payable to CONTRACTOR, without penalty, until such failure to perform is cured or otherwise adjudicated.
Withholding under this clause shall not be deemed a breach entitling CONTRACTOR to termination or
damages, provided that the COUNTY promptly gives notice in writing to the CONTRACTOR of the nature of
the default or failure to perform, and in no case more than 10 days after it determines to withhold amounts
otherwise due. A determination of the Administrative Officer set forth in a notice to the CONTRACTOR of the
action required and/or the amount required to cure any alleged failure to perform shall be deemed
conclusive, except to the extent that the CONTRACTOR acts within the times and in strict accord with the
provisions of the Disputes clause of this contract. The COUNTY may act in accordance with any
determination of the Administrative Officer which has become conclusive under this clause, without prejudice
to any other remedy under the contract, to take all or any of the following actions: (1) cure any failure or
default, (2) to pay any amount so required to be paid and to charge the same to the account of the
CONTRACTOR, (3) to set off any amount so paid or incurred from amounts due or to become due the
CONTRACTOR. In the event the CONTRACTOR obtains relief upon a claim under the Disputes clause, no
penalty or damages shall accrue to CONTRACTOR by reason of good faith withholding by the contract
under this clause.
Labor Standards:
CONTRACTOR agrees to comply with all applicable state and federal requirements, including but not limited
to those pertaining to payment of wages and working conditions, in accordance with RCW 39.12.040, the
Prevailing Wage Act; the Americans with Disabilities Act of 1990; the Davis-Bacon Act; and the Contract
Work Hours and Safety Standards Act providing for weekly payment of prevailing wages, minimum overtime
pay, and providing that no laborer or mechanic shall be required to work in surroundings or under conditions
which are unsanitary, hazardous, or dangerous to health and safety as determined by regulations
promulgated by the Federal Secretary of Labor and/or the State of Washington.
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Independent Contractor:
CONTRACTOR's services shall be furnished by the CONTRACTOR as an independent CONTRACTOR,
and nothing herein contained shall be construed to create a relationship of employer-employee. All payments
made hereunder and all services performed shall be made and performed pursuant to this contract by the
CONTRACTOR as an independent contractor.
CONTRACTOR acknowledges that the entire compensation for this contract is specified in Exhibit B and the
CONTRACTOR is not entitled to any benefits including, but not limited to: vacation pay, holiday pay, sick
leave pay, medical, dental, or other insurance benefits, or any other rights or privileges afforded to
employees of the COUNTY. The CONTRACTOR represents that he/she/it maintains a separate place of
business, serves clients other than the COUNTY, will report all income and expense accrued under this
contract to the Internal Revenue Service, and has a tax account with the State of Washington Department of
Revenue for payment of all sales and use and Business and Occupation taxes collected by the State of
Washington.
CONTRACTOR will defend, indemnify and hold harmless the COUNTY, its officers, agents or employees
from any loss or expense, including, but not limited to, settlements, judgments, setoffs, attorneys' fees or
costs incurred by reason of claims or demands because of breach of the provisions of this paragraph.
Assignment and Subcontracting:
The performance of all activities contemplated by this contract shall be accomplished by CONTRACTOR. No
portion of this contract may be assigned or subcontracted to any other individual, firm or entity without the
express and prior written approval of the COUNTY.
No Guarantee of Employment:
The performance of all or part of this contract by the CONTRACTOR shall not operate to vest any
employment rights whatsoever and shall not be deemed to guarantee any employment of CONTRACTOR or
any employee of CONTRACTOR or any sub-contractor or any employee of any sub-contractor by the
COUNTY at the present time or in the future.
Conflict of Interest:
If at any time prior to commencement of, or during the term of this contract, CONTRACTOR or any of its
employees involved in the performance of this contract shall have or develop an interest in the subject matter
of this contract that is potentially in conflict with the COUNTY’s interest, then CONTRACTOR shall
immediately notify COUNTY of the same. The notification of COUNTY shall be made with sufficient
specificity to enable COUNTY to make an informed judgment as to whether or not COUNTY’s interest may
be compromised in any manner by the existence of the conflict, actual or potential. Thereafter, COUNTY
may require CONTRACTOR to take reasonable steps to remove the conflict of interest. COUNTY may also
terminate this contract according to the provisions herein for termination.
Non-Discrimination in Employment:
COUNTY’s policy is to provide equal opportunity in all terms, conditions and privileges of employment for all
qualified applicants and employees without regard to race, color, creed, religion, national origin, sex, sexual
orientation, age, marital status, disability, or veteran status. CONTRACTOR shall comply with all laws
prohibiting discrimination against any employee or applicant for employment on the grounds of race, color,
creed, religion, national origin, sex, sexual orientation, age, marital status, disability, or veteran status,
except where such constitutes a bona fide occupational qualification.
Furthermore, in those cases in which CONTRACTOR is governed by such laws, CONTRACTOR shall take
affirmative action to insure that applicants are employed, and treated during employment, without regard to
their race, color, creed, religion, national origin, sex, age, marital status, sexual orientation, disability, or
veteran status, except where such constitutes a bona fide occupational qualification. Such action shall
include, but not be limited to: advertising, hiring, promotions, layoffs or terminations, rate of pay or other
forms of compensation benefits, selection for training including apprenticeship, and participation in
recreational and educational activities. In all solicitations or advertisements for employees placed by them or
Page 4 of 14
on their behalf, CONTRACTOR shall state that all qualified applicants will receive consideration for
employment without regard to race, color, religion, sex or national origin.
The foregoing provisions shall also be binding upon any sub-contractor, provided that the foregoing provision
shall not apply to contracts or sub-contractors for standard commercial supplies or raw materials, or to sole
proprietorships with no employees.
Non-Discrimination in Client Services:
CONTRACTOR shall not discriminate on the grounds of race, color, creed, religion, national origin, sex, age,
marital status, sexual orientation, disability, or veteran status; or deny an individual or business any service
or benefits under this contract; or subject an individual or business to segregation or separate treatment in
any manner related to his/her/its receipt any service or services or other benefits provided under this
contract; or deny an individual or business an opportunity to participate in any program provided by this
contract.
Waiver of Noncompetition:
CONTRACTOR irrevocably waives any existing rights which it may have, by contract or otherwise, to require
another person or corporation to refrain from submitting a proposal to or performing work or providing
supplies to the COUNTY, and CONTRACTOR further promises that it will not in the future, directly or
indirectly, induce or solicit any person or corporation to refrain from submitting a bid or proposal to or from
performing work or providing supplies to the COUNTY.
Patent/Copyright Infringement:
CONTRACTOR will defend and indemnify COUNTY from any claimed action, cause or demand brought
against COUNTY, to the extent such action is based on the claim that information supplied by the
CONTRACTOR infringes any patent or copyright. CONTRACTOR will pay those costs and damages
attributable to any such claims that are finally awarded against COUNTY in any action. Such defense and
payments are conditioned upon the following:
A.CONTRACTOR shall be notified promptly in writing by COUNTY of any notice of such claim.
B.CONTRACTOR shall have the right, hereunder, at its option and expense, to obtain for COUNTY the right
to continue using the information, in the event such claim of infringement, is made, provided no reduction in
performance or loss results to COUNTY.
Confidentiality:
CONTRACTOR, its employees, sub-contractors, and their employees shall maintain the confidentiality of all
information provided by COUNTY or acquired by CONTRACTOR in performance of this CONTRACT, except
upon the prior written consent of the COUNTY or an order entered by a court after having acquired
jurisdiction over COUNTY. CONTRACTOR shall immediately give to COUNTY notice of any judicial
proceeding seeking disclosure of such information. CONTRACTOR shall indemnify and hold harmless
COUNTY, its officials, agents or employees from all loss or expense, including, but not limited to,
settlements, judgments, setoffs, attorneys' fees and costs resulting from CONTRACTOR's breach of this
provision.
Right to Review:
This contract is subject to review by any Federal, State or COUNTY auditor. COUNTY or its designee shall
have the right to review and monitor the financial and service components of this program by whatever
means are deemed expedient by the Administrative Officer or by COUNTY's Auditor’s Office. Such review
may occur with or without notice and may include, but is not limited to, on-site inspection by COUNTY agents
or employees, inspection of all records or other materials which COUNTY deems pertinent to the contract
and its performance, and any and all communications with or evaluations by service recipients under this
contract. CONTRACTOR shall preserve and maintain all financial records and records relating to the
performance of work under this contract for six (6) years after contract termination, and shall make them
available for such review, within Mason County, State of Washington, upon request. CONTRACTOR also
agrees to notify the Administrative Officer in advance of any inspections, audits, or program review by any
individual, agency, or governmental unit whose purpose is to review the services provided within the terms of
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this contract. If no advance notice is given to CONTRACTOR, then CONTRACTOR agrees to notify the
Administrative Officer as soon as it is practical.
Insurance Requirements:
CONTRACTOR is required to provide insurance as detailed and stipulated in Exhibit C: Insurance
Requirements.
Proof of Insurance:
A certificate of insurance is attached hereto as Exhibit D: Certificate of Insurance.
Industrial Insurance Waiver:
With respect to the performance of this contract and as to claims against COUNTY, its officers, agents and
employees, CONTRACTOR expressly waives its immunity under Title 51 of the Revised Code of
Washington, the Industrial Insurance Act, for injuries to its employees and agrees that the obligations to
indemnify, defend and hold harmless provided in this contract extend to any claim brought by or on behalf of
any employee of CONTRACTOR. This waiver is mutually negotiated by the parties to this contract.
CONTRACTOR Commitments, Warranties and Representations:
Any written commitment received from CONTRACTOR concerning this contract shall be binding upon
CONTRACTOR, unless otherwise specifically provided herein with reference to this paragraph. Failure of
CONTRACTOR to fulfill such a commitment shall render CONTRACTOR liable for damages to COUNTY. A
commitment includes, but is not limited to, any representation made prior to execution of this contract,
whether or not incorporated elsewhere herein by reference, as to performance of services or equipment,
prices or options for future acquisition to remain in effect for a fixed period, or warranties.
Defense and Indemnity Contract:
Indemnification by CONTRACTOR. To the fullest extent permitted by law, CONTRACTOR agrees to
indemnify, defend and hold COUNTY and its departments, elected and appointed officials, employees,
agents and volunteers, harmless from and against any and all claims, damages, losses and expenses,
including but not limited to court costs, attorney's fees and alternative dispute resolution costs, for any
personal injury, for any bodily injury, sickness, disease or death and for any damage to or destruction of any
property (including the loss of use resulting therefrom) which 1) are caused in whole or in part by any act or
omission, negligent or otherwise, of the CONTRACTOR, its employees, agents or volunteers or
CONTRACTOR's subcontractors and their employees, agents or volunteers; or 2) are directly or indirectly
arising out of, resulting from, or in connection with performance of this contract; or 3) are based upon
CONTRACTOR’s or its subcontractors’ use of, presence upon or proximity to the property of COUNTY. This
indemnification obligation of CONTRACTOR shall not apply in the limited circumstance where the claim,
damage, loss or expense is caused by the sole negligence of COUNTY. This indemnification obligation of
the CONTRACTOR shall not be limited in any way by the Washington State Industrial Insurance Act, RCW
Title 51, or by application of any other workmen's compensation act, disability benefit act or other employee
benefit act, and the CONTRACTOR hereby expressly waives any immunity afforded by such acts. The
foregoing indemnification obligations of the CONTRACTOR are a material inducement to COUNTY to enter
into this CONTRACT, are reflected in CONTRACTOR’s compensation, and have been mutually negotiated
by the parties. Provider’s initials acknowledging indemnity terms: ________
Participation by County – No Waiver. COUNTY reserves the right, but not the obligation, to participate in the
defense of any claim, damages, losses or expenses and such participation shall not constitute a waiver of
CONTRACTOR’s indemnity obligations under this CONTRACT.
Survival of CONTRACTOR’s Indemnity Obligations. CONTRACTOR agrees all CONTRACTOR’s indemnity
obligations shall survive the completion, expiration or termination of this contract.
Indemnity by Subcontractors. In the event the CONTRACTOR enters into subcontracts to the extent allowed
under this contract, CONTRACTOR's subcontractors shall indemnify the COUNTY on a basis equal to or
exceeding CONTRACTOR’s indemnity obligations to COUNTY.
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Compliance with Applicable Laws, Rules and Regulations:
This contract shall be subject to all laws, rules, and regulations of the United States of America, the State of
Washington, political subdivisions of the State of Washington and Mason County. CONTRACTOR also
agrees to comply with applicable Federal, State, County or municipal standards for licensing, certification
and operation of facilities and programs, and accreditation and licensing of individuals.
Administration of Contract:
COUNTY hereby appoints, and CONTRACTOR hereby accepts, the Mason County Administrative Services
Manager and his or her designee, as COUNTY’s representative, hereinafter referred to as the Administrative
Officer, for the purposes of administering the provisions of this contract, including COUNTY’s right to receive
and act on all reports and documents, and any auditing performed by the COUNTY related to this contract.
The Administrative Officer for purposes of this contract is:
Travis Adams, County Administrator
411 North 5th Street
Shelton, WA 98584
Telephone (360) 427-9670 ext. 530
tadams@masoncountywa.gov
Contractor Contact Information:
Shelton-Mason County Chamber of Commerce
Deidre Peterson, President/CEO
PO Box 2389
215 West Railroad Avenue
Shelton, WA 98584
Telephone (360) 426-2021
Deidre@masonchamber.com
Notice:
Except as set forth elsewhere in the contract, for all purposes under this contract except service of process,
notice shall be given by CONTRACTOR to COUNTY’s Administrative Officer under this CONTRACT. Notice
to CONTRACTOR for all purposes under this contract shall be given to the address provided by
CONTRACTOR herein above in the “Contractor Information” section. Notice may be given by delivery or by
depositing in the U.S. mail.
Modifications:
Either party may request changes in the contract. Any and all agreed modifications, to be valid and binding
upon either party, shall be in writing and signed by both of the parties.
Termination for Default:
If CONTRACTOR defaults by failing to perform any of the obligations of the contract or becomes insolvent or
is declared bankrupt or commits any act of bankruptcy or insolvency or makes an assignment for the benefit
of creditors, COUNTY may, by depositing written notice to CONTRACTOR in the U.S. mail, terminate the
contract, and at COUNTY’s option, obtain performance of the work elsewhere. If the contract is terminated
for default, CONTRACTOR shall not be entitled to receive any further payments under the contract until all
work called for has been fully performed. Any extra cost or damage to COUNTY resulting from such
default(s) shall be deducted from any money due or coming due to CONTRACTOR. CONTRACTOR shall
bear any extra expenses incurred by COUNTY in completing the work, including all increased costs for
completing the work, and all damage sustained, or which may be sustained by COUNTY by reason of such
default.
If a notice of termination for default has been issued and it is later determined for any reason that
CONTRACTOR was not in default, the rights and obligations of the parties shall be the same as if the notice
of termination had been issued pursuant to the Termination for Public Convenience paragraph hereof.
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Termination for Public Convenience:
COUNTY may terminate this contract in whole or in part whenever COUNTY determines, in its sole
discretion that such termination is in the interests of COUNTY. Whenever the contract is terminated in
accordance with this paragraph, CONTRACTOR shall be entitled to payment for actual work performed in
compliance with Exhibit A and Exhibit B. An equitable adjustment in the contract price for partially completed
items of work will be made, but such adjustment shall not include provision for loss of anticipated profit on
deleted or uncompleted work. Termination of this contract by COUNTY at any time during the term, whether
for default or convenience, shall not constitute breach of contract by COUNTY.
Termination for Reduced Funding:
COUNTY may terminate this contract in whole or in part should COUNTY determine, in its sole discretion
that such termination is necessary due to a decrease in available project funding including State and/or
Federal grants. Whenever the CONTRACT is terminated in accordance with this paragraph, the
CONTRACTOR shall be entitled to payment for actual work performed in compliance with Exhibit A and
Exhibit B.
Disputes:
Differences between the CONTRACTOR and COUNTY, arising under and by virtue of the contract shall be
brought to the attention of COUNTY at the earliest possible time in order that such matters may be settled or
other appropriate action promptly taken. For objections that are not made in the manner specified and within
the time limits stated, the records, orders, rulings, instructions, and decisions of the Administrative Officer
shall be final and conclusive.
Notice of Potential Claims:
CONTRACTOR shall not be entitled to additional compensation which otherwise may be payable, or to
extension of time for (1) any act or failure to act by the Administrative Officer or COUNTY, or (2) the
happening of any event or occurrence, unless CONTRACTOR has given COUNTY a written Notice of
Potential Claim within ten (10) days of the commencement of the act, failure, or event giving rise to the claim,
and before final payment by COUNTY. The written Notice of Potential Claim shall set forth the reasons for
which CONTRACTOR believes additional compensation or extension of time is due, the nature of the cost
involved, and insofar as possible, the amount of the potential claim. CONTRACTOR shall keep full and
complete daily records of the work performed, labor and material used, and all costs and additional time
claimed to be additional.
Detailed Claim:
CONTRACTOR shall not be entitled to claim any such additional compensation, or extension of time, unless
within thirty (30) days of the accomplishment of the portion of the work from which the claim arose, and
before final payment by COUNTY, CONTRACTOR has given COUNTY a detailed written statement of each
element of cost or other compensation requested and of all elements of additional time required, and copies
of any supporting documents evidencing the amount or the extension of time claimed to be due.
Arbitration:
Other than claims for injunctive relief brought by a party hereto (which may be brought either in court or
pursuant to this arbitration provision), and consistent with the provisions hereinabove, any claim, dispute or
controversy between the parties under, arising out of, or related to this contract or otherwise, including
issues of specific performance, shall be determined by arbitration in Shelton, Washington, under the
applicable American Arbitration Association (AAA) rules in effect on the date hereof, as modified by this
contract. There shall be one arbitrator selected by the parties within ten (10) days of the arbitration demand,
or if not, by the AAA or any other group having similar credentials. Any issue about whether a claim is
covered by this contract shall be determined by the arbitrator. The arbitrator shall apply substantive law and
may award injunctive relief, equitable relief (including specific performance), or any other remedy available
from a judge, including expenses, costs and attorney fees to the prevailing party and pre-award interest, but
shall not have the power to award punitive damages. The decision of the arbitrator shall be final and binding
and an order confirming the award or judgment upon the award may be entered in any court having
jurisdiction. The parties agree that the decision of the arbitrator shall be the sole and exclusive remedy
between them regarding any dispute presented or pied before the arbitrator. At the request of either party
made not later than forty-five (45) days after the arbitration demand, the parties agree to submit the dispute
to nonbinding mediation, which shall not delay the arbitration hearing date; provided, that either party may
decline to mediate and proceed with arbitration.
Venue and Choice of Law:
In the event that any litigation should arise concerning the construction or interpretation of any of the terms of
this CONTRACT, the venue of such action of litigation shall be in the courts of the State of Washington in
and for the County of Mason. Unless otherwise specified herein, this contract shall be governed by the laws
of Mason County and the State of Washington.
Severability:
If any term or condition of this contract or the application thereof to any person(s) or circumstances is held
invalid, such invalidity shall not affect other terms, conditions or applications which can be given effect
without the invalid term, condition or application. To this end, the terms and conditions of this contract are
declared severable.
Waiver:
Waiver of any breach or condition of this contract shall not be deemed a waiver of any prior or subsequent
breach. No term or condition of this contract shall be held to be waived, modified or deleted except by an
instrument, in writing, signed by the parties hereto. The failure of COUNTY to insist upon strict performance
of any of the covenants of this contract, or to exercise any option herein conferred in any one or more
instances, shall not be construed to be a waiver or relinquishment of any such, or any other covenants or
contracts, but the same shall be and remain in full force and effect.
Order of Precedence:
A.Applicable federal, state and county statutes, regulations, policies, procedures, federal Office of
Management and Budget (0MB) circulars and federal and state executive orders.
B.Funding source agreement(s) including attachments
C.Special Conditions
D.General Conditions
Entire Contract:
This written contract, comprised of the Request for Proposals as published, Proposal as submitted, writings
signed or otherwise identified and attached hereto, represents the entire contract between the parties and
supersedes any prior oral statements, discussions or understandings between the parties.
IN WITNESS WHEREOF, COUNTY and CONTRACTOR have executed this contract as of the date and
year last written below.
SHEL TON-MASON COUNTY
CHAMBER OF COMMERCE
Deidre Peterson, Executive Director
Dated: -------------
BOARD OF COUNTY COMMISSIONERS
SHELTON, WA
MASON COUNTY, WASHINGTON
Sharon Trask, Chair
Page 8 of 14
Page 9 of 14
EXHIBIT A
SCOPE OF SERVICES
2026 SHELTON-MASON COUNTY CHAMBER OF COMMERCE VISITOR INFORMATION CENTER
SERVICES
Shelton-Mason County Chamber of Commerce called “CONTRACTOR” will be responsible for providing the
following services as well as others as detailed throughout this CONTRACT.
CONTRACTOR will provide the following VISITOR INFORMATION CENTER services:
1.Maintain and operate visitor information services at the following location:
a.ZZthrough Sunday, 10:00 A.M. – 4:00 PM the remainder of the year (October to May).
2.. . Provide information and direct assistance to visitors requesting information about area events,
parks, lodging, dining, retail and recreational services and opportunities available in Mason County.
Assistance and information shall be provided to walk-in visitors and via telephone, mail or
email/website inquiries.
3.Disseminate visitor information or relocation information materials via U.S. Priority Mail upon request.
4.Provide for sale U.S. Forest Service and National Park Service area maps, Washington State Parks
Department Discover Passes at the Hoodsport Visitor Information Center.
5.Provide regular volunteer and staff training to maintain knowledge of parks and attractions, lodging
opportunities and locations, area restaurants, recreational activities, special events and festivals and
accurate information about required permits and passes for accessing recreational opportunities.
6.Engage in community and business outreach by referring visitors to countywide lodging, dining, retail,
recreation, and cultural providers, and by maintaining strong partnerships such as the U.S. Forest
Service, Olympic National Park, Explore Hood Canal, or other regional tourism organizations to ensure
consistent visitor messaging and cross-promotion.
7.Shall provide the Tourism Contractor (NEO) with a visitor-related updates regarding
businesses/events that support tourism, including but not limited to: all lodging (hotels/motels,
short-term rentals, campgrounds, etc.); dining establishments; events; and significant
weather/traffic conditions, incidents, or alerts/advisories. This information shall include the areas of
Shelton, Hoodsport and Lilliwaup and county-wide information is welcome.
8.All tourism branding is required to comply with the “Wild Side” campaign – as provided by the
Tourism Contractor (NEO).
9.Shall maintain technology hardware (i.e. tablets)/Wild Side Tourism progressive application for use
by visitors. The COUNTY may provide a minimum amount of hardware as recommended by the
Lodging Tax Advisory Committee. All hardware purchased with lodging tax is COUNTY property and
shall be inventoried annually by the CONTRACTOR.
10.Shall provide tourism information updates to Tourism Contractor (NEO) in support of the Wild Side
Tourism progressive app – this includes but not limited to issues that could impact visitors such as
events, traffic, trail and weather hazards or other emergency information that needs to be
communicated to visitors. This information needs to be provided in a timely manner.
11.Provide quarterly reports that shall include but not be limited to the following information:
•Number of hours of operation for the quarter
•Number of visitors served in person, by phone and through mail and email communication.
•Number of visitors served by location of origin, identified served per RCW 67.28.1816 2(c)(i)
•Information provided in regards to Items 1-7, above.
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•VIC’s Google analytics
•Future planning and goals
•CONTRACTOR will fulfill reporting requirements as defined in Revised Code of Washington
RCW 67.28.1816 (2)(c)(i). This information is due to the COUNTY no later than February 15
following the end of contract year.
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EXHIBIT B
COMPENSATION
The following expenses, which are directly related to Visitor Information Center activities and
reviewed by the Lodging Tax Advisory Committee, are allowed for Visitor Information Services:
Advertising
Supplies
Telephone
Postage
Association Fees & Education
Rent
Events & Programs
Utilities
Computers & Technology
Repairs & Maintenance
Tourism Mileage
Wage Expense
Payroll Taxes
Training & Seminars
Contract Labor
Travel Expense
Payment to the CONTRACTOR for services performed under this contract shall be made in accordance with
RCW 67.28.080(7) and RCW 67.28.1815 regarding Visitor Information Services and operations of tourism-
related facilities.
No work product will be produced with lodging tax funding.
CONTRACTOR shall invoice the Visitor Information services in 12 monthly equal installments and invoices
shall include at a minimum the following information: Date, Service Billed, Cost.
Invoices for Visitor Information Services shall not exceed $159,484.87 for each contract year unless
additional awards are made.
Page 12 of 14
Page 13 of 14
EXHIBIT C
INSURANCE REQUIREMENTS
1. MINIMUM Insurance Requirements:
A. Commercial General Liability Insurance using Insurance Services Office “Commercial General Liability” policy form CG 00 01,
with an edition date prior to 2004, or the exact equivalent. Coverage for an additional insured shall not be limited to its vicarious
liability. Defense costs must be paid in addition to limits. Limits shall be no less than $1,000,000 per occurrence for all covered
losses and no less than $2,000,000 general aggregate.
B. Workers’ Compensation on a state-approved policy form providing statutory benefits as required by law with employer’s liability
limits no less than $1,000,000 per accident for all covered losses.
C. Business Auto Coverage on ISO Business Auto Coverage form CA 00 01 including owned, non-owned and hired autos, or the
exact equivalent. Limits shall be no less than $1,000,000 per accident, combined single limit. If CONTRACTOR owns no vehicles,
this requirement may be satisfied by a non-owned auto endorsement to the general liability policy described above. If
CONTRACTOR or CONTRACTOR’s employees will use personal autos in any way on this project, CONTRACTOR shall obtain
evidence of personal auto liability coverage for each such person.
D. Excess or Umbrella Liability Insurance (Over Primary) if used to meet limit requirements, shall provide coverage at least as
broad as specified for the underlying coverages. Such policy or policies shall include as insureds those covered by the underlying
policies, including additional insureds. Coverage shall be “pay on behalf”, with defense costs payable in addition to policy limits.
There shall be no cross liability exclusion precluding coverage for claims or suits by one insured against another. Coverage shall
be applicable to COUNTY for injury to employees of CONTRACTOR, subcontractors or others involved in the Work. The scope of
coverage provided is subject to approval of COUNTY following receipt of proof of insurance as required herein.
2. Certificate of Insurance:
A certificate of insurance is attached hereto as "Exhibit D Certificate of Insurance."
3. Basic Stipulations:
A. CONTRACTOR agrees to endorse third party liability coverage required herein to include as additional insureds COUNTY, its
officials, employees and agents, using ISO endorsement CG 20 10 with an edition date prior to 2004. [If this is a construction
contract, ISO endorsement 20 37 also is required.] CONTRACTOR also agrees to require all contractors, subcontractors, and
anyone else involved in this CONTRACT on behalf of the CONTRACTOR (hereinafter “indemnifying parties”) to comply with these
provisions.
B. CONTRACTOR agrees to waive rights of recovery against COUNTY regardless of the applicability of any insurance proceeds,
and to require all indemnifying parties to do likewise.
C. All insurance coverage maintained or procured by CONTRACTOR or required of others by CONTRACTOR pursuant to this
CONTRACT shall be endorsed to delete the subrogation condition as to COUNTY, or must specifically allow the named insured to
waive subrogation prior to a loss.
D. All coverage types and limits required are subject to approval, modification and additional requirements by COUNTY.
CONTRACTOR shall not make any reductions in scope or limits of coverage that may affect COUNTY’s protection without
COUNTY’s prior written consent.
E. Proof of compliance with these insurance requirements, consisting of endorsements and certificates of insurance shall be
delivered to COUNTY prior to the execution of this CONTRACT. If such proof of insurance is not delivered as required, or if such
insurance is canceled at any time and no replacement coverage is provided, COUNTY has the right, but not the duty, to obtain
any insurance it deems necessary to protect its interests. Any premium so paid by COUNTY shall be charged to and promptly
paid by CONTRACTOR or deducted from sums due CONTRACTOR.
F. It is acknowledged by the parties of this CONTRACT that all insurance coverage required to be provided by CONTRACTOR or
indemnifying party, is intended to apply first and on a primary non-contributing basis in relation to any other insurance or self-
insurance available to COUNTY.
G. CONTRACTOR agrees not to self-insure or to use any self-insured retentions on any portion of the insurance required herein
and further agrees that it will not allow any indemnifying party to self- insure its obligations to COUNTY. If CONTRACTOR’s
existing coverage includes a self-insured retention, the self-insured retention must be declared to the COUNTY. The COUNTY
may review options with CONTRACTOR, which may include reduction or elimination of the self-insured retention, substitution of
other coverage, or other solutions.
H. CONTRACTOR will renew the required coverage annually as long as COUNTY, or its employees or agents face an exposure
from operations of any type pursuant to this CONTRACT. This obligation applies whether or not the CONTRACT is canceled or
terminated for any reason. Termination of this obligation is not effective until COUNTY executes a written statement to that effect.
Page 14 of 14
EXHIBIT D
CERTIFICATE OF INSURANCE
(Placeholder)
Page 1 of 14
MASON COUNTY
PROFESSIONAL SERVICES CONTRACT
2026 SHELTON-MASON COUNTY HOODSPORT CABOOSE CULTURAL ATTRACTION
This contract is made and entered into by and between Mason County, hereinafter referred to as "COUNTY"
and Shelton-Mason County Chamber of Commerce, hereinafter referred to as "CONTRACTOR.”
RECITALS:
WHEREAS, COUNTY desires to retain a contractor to provide visitor service support as a Cultural Attraction
in Mason County; and
WHEREAS, CONTRACTOR warrants that it is qualified and competent to render the services.
NOW, THEREFORE, for and in consideration of the contract made, and the payments to be made by
COUNTY, the parties agree to the following:
Special Conditions
Funding Source: Lodging Tax Fund (#163)
Invoices: CONTRACTOR shall invoice the COUNTY for Cultural Attraction services.
Treatment of Assets. Ownership of all property/equipment purchased with lodging tax funds shall be owned
by Mason County. The CONTRACTOR shall surrender to the COUNTY all property of the COUNTY within
thirty days after termination or completion of this contract unless mutually agreed up on by the parties. A
detailed inventory shall be maintained by the CONTRACTOR and reported to the COUNTY annually by
December 31.
Reporting Requirements: CONTRACTOR shall submit quarterly to the COUNTY a Visitor Information
Services Progress Report that shall include but not be limited to the following information: Number of hours
of operation for the quarter; number of visitors served in person, by phone and through mail and email
communication; number of visitors served by location of origin; future planning and goals; CHAMBER’s
Google analytics and number of links activated to www.explorehoodcanal.com. CONTRACTOR will fulfill
reporting requirements as defined in Revised Code of Washington RCW 67.28.1816 (2)(c)(i).
General Conditions
Scope of Services:
The CONTRACTOR agrees to provide to COUNTY the services as set forth in Exhibit A: Scope of Services
during the CONTRACT period. No material, labor or facilities will be furnished by the COUNTY, unless
otherwise provided for in the CONTRACT.
Term:
This is a ONE-year CONTRACT for the period of January 1, 2026 – December 31, 2026, with an option to
renew up to an additional two years. Services provided by CONTRACTOR prior to or after the term of this
contract shall be performed at the expense of CONTRACTOR and are not compensable under this contract
unless both parties hereto agree to such provision in writing.
Compensation:
The CONTRACT award is $26,175.17 (twenty-six thousand one hundred seventy-five dollars and seventeen
cents) for each year 2026. The total funding available in 2026 for this Cultural Attraction is $26,175.17
(twenty-six thousand one hundred seventy-five dollars and seventeen cents) each year. The Lodging Tax
Advisory Committee shall make a recommendation to the Mason County Commissioners on the contract
award if and when the contract is extended.
Page 2 of 14
Accounting and Payment for CONTRACTOR Services:
Payment to the CONTRACTOR for services rendered under this contract shall be in accordance with RCW
67.28. and expensed as set forth in Exhibit B: Compensation. Invoices shall be submitted for services
performed in accordance with Exhibit A. Acceptable invoices will be processed within 30 days of receipt.
CONTRACTOR will notify COUNTY if payment has not been received by the 21st day of the month. Should
COUNTY fail to make payment within the 30 days, CONTRACTOR reserves the right to charge a late
payment fee of up to five-percent (5%) of the invoice total.
Taxes:
CONTRACTOR understands and acknowledges that the COUNTY will not withhold Federal or State income
taxes. Where required by State or Federal law, the CONTRACTOR authorizes the COUNTY to withhold for
any taxes other than income taxes (i.e., Medicare). All compensation received by the CONTRACTOR will be
reported to the Internal Revenue Service at the end of the calendar year in accordance with the applicable
IRS regulations. It is the responsibility of the CONTRACTOR to make the necessary estimated tax payments
throughout the year, if any, and the CONTRACTOR is solely liable for any tax obligation arising from the
CONTRACTOR's performance of this contract. The CONTRACTOR hereby agrees to indemnify the
COUNTY against any demand to pay taxes arising from the CONTRACTOR's failure to pay taxes on
compensation earned pursuant to this contract.
COUNTY will pay sales and use taxes imposed on goods or services acquired hereunder as required by law.
The CONTRACTOR must pay all other taxes, including, but not limited to, Business and Occupation Tax,
taxes based on the CONTRACTOR's gross or net income, or personal property to which the COUNTY does
not hold title. COUNTY is exempt from Federal Excise Tax.
Withholding Payment:
In the event the CONTRACTOR has failed to perform any obligation under this contract within the times set
forth in this contract, then the COUNTY may, upon written notice, withhold from amounts otherwise due and
payable to CONTRACTOR, without penalty, until such failure to perform is cured or otherwise adjudicated.
Withholding under this clause shall not be deemed a breach entitling CONTRACTOR to termination or
damages, provided that the COUNTY promptly gives notice in writing to the CONTRACTOR of the nature of
the default or failure to perform, and in no case more than 10 days after it determines to withhold amounts
otherwise due. A determination of the Administrative Officer set forth in a notice to the CONTRACTOR of the
action required and/or the amount required to cure any alleged failure to perform shall be deemed
conclusive, except to the extent that the CONTRACTOR acts within the times and in strict accord with the
provisions of the Disputes clause of this contract. The COUNTY may act in accordance with any
determination of the Administrative Officer which has become conclusive under this clause, without prejudice
to any other remedy under the contract, to take all or any of the following actions: (1) cure any failure or
default, (2) to pay any amount so required to be paid and to charge the same to the account of the
CONTRACTOR, (3) to set off any amount so paid or incurred from amounts due or to become due the
CONTRACTOR. In the event the CONTRACTOR obtains relief upon a claim under the Disputes clause, no
penalty or damages shall accrue to CONTRACTOR by reason of good faith withholding by the contract
under this clause.
Labor Standards:
CONTRACTOR agrees to comply with all applicable state and federal requirements, including but not limited
to those pertaining to payment of wages and working conditions, in accordance with RCW 39.12.040, the
Prevailing Wage Act; the Americans with Disabilities Act of 1990; the Davis-Bacon Act; and the Contract
Work Hours and Safety Standards Act providing for weekly payment of prevailing wages, minimum overtime
pay, and providing that no laborer or mechanic shall be required to work in surroundings or under conditions
which are unsanitary, hazardous, or dangerous to health and safety as determined by regulations
promulgated by the Federal Secretary of Labor and/or the State of Washington.
Independent Contractor:
Page 3 of 14
CONTRACTOR's services shall be furnished by the CONTRACTOR as an independent CONTRACTOR,
and nothing herein contained shall be construed to create a relationship of employer-employee. All payments
made hereunder and all services performed shall be made and performed pursuant to this contract by the
CONTRACTOR as an independent contractor.
CONTRACTOR acknowledges that the entire compensation for this contract is specified in Exhibit B and the
CONTRACTOR is not entitled to any benefits including, but not limited to: vacation pay, holiday pay, sick
leave pay, medical, dental, or other insurance benefits, or any other rights or privileges afforded to
employees of the COUNTY. The CONTRACTOR represents that he/she/it maintains a separate place of
business, serves clients other than the COUNTY, will report all income and expense accrued under this
contract to the Internal Revenue Service, and has a tax account with the State of Washington Department of
Revenue for payment of all sales and use and Business and Occupation taxes collected by the State of
Washington.
CONTRACTOR will defend, indemnify and hold harmless the COUNTY, its officers, agents or employees
from any loss or expense, including, but not limited to, settlements, judgments, setoffs, attorneys' fees or
costs incurred by reason of claims or demands because of breach of the provisions of this paragraph.
Assignment and Subcontracting:
The performance of all activities contemplated by this contract shall be accomplished by CONTRACTOR. No
portion of this contract may be assigned or subcontracted to any other individual, firm or entity without the
express and prior written approval of the COUNTY.
No Guarantee of Employment:
The performance of all or part of this contract by the CONTRACTOR shall not operate to vest any
employment rights whatsoever and shall not be deemed to guarantee any employment of CONTRACTOR or
any employee of CONTRACTOR or any sub-contractor or any employee of any sub-contractor by the
COUNTY at the present time or in the future.
Conflict of Interest:
If at any time prior to commencement of, or during the term of this contract, CONTRACTOR or any of its
employees involved in the performance of this contract shall have or develop an interest in the subject matter
of this contract that is potentially in conflict with the COUNTY’s interest, then CONTRACTOR shall
immediately notify COUNTY of the same. The notification of COUNTY shall be made with sufficient
specificity to enable COUNTY to make an informed judgment as to whether or not COUNTY’s interest may
be compromised in any manner by the existence of the conflict, actual or potential. Thereafter, COUNTY
may require CONTRACTOR to take reasonable steps to remove the conflict of interest. COUNTY may also
terminate this contract according to the provisions herein for termination.
Non-Discrimination in Employment:
COUNTY’s policy is to provide equal opportunity in all terms, conditions and privileges of employment for all
qualified applicants and employees without regard to race, color, creed, religion, national origin, sex, sexual
orientation, age, marital status, disability, or veteran status. CONTRACTOR shall comply with all laws
prohibiting discrimination against any employee or applicant for employment on the grounds of race, color,
creed, religion, national origin, sex, sexual orientation, age, marital status, disability, or veteran status,
except where such constitutes a bona fide occupational qualification.
Furthermore, in those cases in which CONTRACTOR is governed by such laws, CONTRACTOR shall take
affirmative action to insure that applicants are employed, and treated during employment, without regard to
their race, color, creed, religion, national origin, sex, age, marital status, sexual orientation, disability, or
veteran status, except where such constitutes a bona fide occupational qualification. Such action shall
include, but not be limited to: advertising, hiring, promotions, layoffs or terminations, rate of pay or other
forms of compensation benefits, selection for training including apprenticeship, and participation in
recreational and educational activities. In all solicitations or advertisements for employees placed by them or
Page 4 of 14
on their behalf, CONTRACTOR shall state that all qualified applicants will receive consideration for
employment without regard to race, color, religion, sex or national origin.
The foregoing provisions shall also be binding upon any sub-contractor, provided that the foregoing provision
shall not apply to contracts or sub-contractors for standard commercial supplies or raw materials, or to sole
proprietorships with no employees.
Non-Discrimination in Client Services:
CONTRACTOR shall not discriminate on the grounds of race, color, creed, religion, national origin, sex, age,
marital status, sexual orientation, disability, or veteran status; or deny an individual or business any service
or benefits under this contract; or subject an individual or business to segregation or separate treatment in
any manner related to his/her/its receipt any service or services or other benefits provided under this
contract; or deny an individual or business an opportunity to participate in any program provided by this
contract.
Waiver of Noncompetition:
CONTRACTOR irrevocably waives any existing rights which it may have, by contract or otherwise, to require
another person or corporation to refrain from submitting a proposal to or performing work or providing
supplies to the COUNTY, and CONTRACTOR further promises that it will not in the future, directly or
indirectly, induce or solicit any person or corporation to refrain from submitting a bid or proposal to or from
performing work or providing supplies to the COUNTY.
Patent/Copyright Infringement:
CONTRACTOR will defend and indemnify COUNTY from any claimed action, cause or demand brought
against COUNTY, to the extent such action is based on the claim that information supplied by the
CONTRACTOR infringes any patent or copyright. CONTRACTOR will pay those costs and damages
attributable to any such claims that are finally awarded against COUNTY in any action. Such defense and
payments are conditioned upon the following:
A. CONTRACTOR shall be notified promptly in writing by COUNTY of any notice of such claim.
B. CONTRACTOR shall have the right, hereunder, at its option and expense, to obtain for COUNTY the right
to continue using the information, in the event such claim of infringement, is made, provided no reduction in
performance or loss results to COUNTY.
Confidentiality:
CONTRACTOR, its employees, sub-contractors, and their employees shall maintain the confidentiality of all
information provided by COUNTY or acquired by CONTRACTOR in performance of this CONTRACT, except
upon the prior written consent of the COUNTY or an order entered by a court after having acquired
jurisdiction over COUNTY. CONTRACTOR shall immediately give to COUNTY notice of any judicial
proceeding seeking disclosure of such information. CONTRACTOR shall indemnify and hold harmless
COUNTY, its officials, agents or employees from all loss or expense, including, but not limited to,
settlements, judgments, setoffs, attorneys' fees and costs resulting from CONTRACTOR's breach of this
provision.
Right to Review:
This contract is subject to review by any Federal, State or COUNTY auditor. COUNTY or its designee shall
have the right to review and monitor the financial and service components of this program by whatever
means are deemed expedient by the Administrative Officer or by COUNTY's Auditor’s Office. Such review
may occur with or without notice and may include, but is not limited to, on-site inspection by COUNTY agents
or employees, inspection of all records or other materials which COUNTY deems pertinent to the contract
and its performance, and any and all communications with or evaluations by service recipients under this
contract. CONTRACTOR shall preserve and maintain all financial records and records relating to the
performance of work under this contract for six (6) years after contract termination, and shall make them
available for such review, within Mason County, State of Washington, upon request. CONTRACTOR also
agrees to notify the Administrative Officer in advance of any inspections, audits, or program review by any
individual, agency, or governmental unit whose purpose is to review the services provided within the terms of
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this contract. If no advance notice is given to CONTRACTOR, then CONTRACTOR agrees to notify the
Administrative Officer as soon as it is practical.
Insurance Requirements:
CONTRACTOR is required to provide insurance as detailed and stipulated in Exhibit C: Insurance
Requirements.
Proof of Insurance:
A certificate of insurance is attached hereto as Exhibit D: Certificate of Insurance.
Industrial Insurance Waiver:
With respect to the performance of this contract and as to claims against COUNTY, its officers, agents and
employees, CONTRACTOR expressly waives its immunity under Title 51 of the Revised Code of
Washington, the Industrial Insurance Act, for injuries to its employees and agrees that the obligations to
indemnify, defend and hold harmless provided in this contract extend to any claim brought by or on behalf of
any employee of CONTRACTOR. This waiver is mutually negotiated by the parties to this contract.
CONTRACTOR Commitments, Warranties and Representations:
Any written commitment received from CONTRACTOR concerning this contract shall be binding upon
CONTRACTOR, unless otherwise specifically provided herein with reference to this paragraph. Failure of
CONTRACTOR to fulfill such a commitment shall render CONTRACTOR liable for damages to COUNTY. A
commitment includes, but is not limited to, any representation made prior to execution of this contract,
whether or not incorporated elsewhere herein by reference, as to performance of services or equipment,
prices or options for future acquisition to remain in effect for a fixed period, or warranties.
Defense and Indemnity Contract:
Indemnification by CONTRACTOR. To the fullest extent permitted by law, CONTRACTOR agrees to
indemnify, defend and hold COUNTY and its departments, elected and appointed officials, employees,
agents and volunteers, harmless from and against any and all claims, damages, losses and expenses,
including but not limited to court costs, attorney's fees and alternative dispute resolution costs, for any
personal injury, for any bodily injury, sickness, disease or death and for any damage to or destruction of any
property (including the loss of use resulting therefrom) which 1) are caused in whole or in part by any act or
omission, negligent or otherwise, of the CONTRACTOR, its employees, agents or volunteers or
CONTRACTOR's subcontractors and their employees, agents or volunteers; or 2) are directly or indirectly
arising out of, resulting from, or in connection with performance of this contract; or 3) are based upon
CONTRACTOR’s or its subcontractors’ use of, presence upon or proximity to the property of COUNTY. This
indemnification obligation of CONTRACTOR shall not apply in the limited circumstance where the claim,
damage, loss or expense is caused by the sole negligence of COUNTY. This indemnification obligation of
the CONTRACTOR shall not be limited in any way by the Washington State Industrial Insurance Act, RCW
Title 51, or by application of any other workmen's compensation act, disability benefit act or other employee
benefit act, and the CONTRACTOR hereby expressly waives any immunity afforded by such acts. The
foregoing indemnification obligations of the CONTRACTOR are a material inducement to COUNTY to enter
into this CONTRACT, are reflected in CONTRACTOR’s compensation, and have been mutually negotiated
by the parties. Provider’s initials acknowledging indemnity terms: ________
Participation by County – No Waiver. COUNTY reserves the right, but not the obligation, to participate in the
defense of any claim, damages, losses or expenses and such participation shall not constitute a waiver of
CONTRACTOR’s indemnity obligations under this CONTRACT.
Survival of CONTRACTOR’s Indemnity Obligations. CONTRACTOR agrees all CONTRACTOR’s indemnity
obligations shall survive the completion, expiration or termination of this contract.
Indemnity by Subcontractors. In the event the CONTRACTOR enters into subcontracts to the extent allowed
under this contract, CONTRACTOR's subcontractors shall indemnify the COUNTY on a basis equal to or
exceeding CONTRACTOR’s indemnity obligations to COUNTY.
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Compliance with Applicable Laws, Rules and Regulations:
This contract shall be subject to all laws, rules, and regulations of the United States of America, the State of
Washington, political subdivisions of the State of Washington and Mason County. CONTRACTOR also
agrees to comply with applicable Federal, State, County or municipal standards for licensing, certification
and operation of facilities and programs, and accreditation and licensing of individuals.
Administration of Contract:
COUNTY hereby appoints, and CONTRACTOR hereby accepts, the Mason County Administrative Services
Manager and his or her designee, as COUNTY’s representative, hereinafter referred to as the Administrative
Officer, for the purposes of administering the provisions of this contract, including COUNTY’s right to receive
and act on all reports and documents, and any auditing performed by the COUNTY related to this contract.
The Administrative Officer for purposes of this contract is:
Travis Adams, County Administrator
411 North 5th Street
Shelton, WA 98584
Telephone (360) 427-9670 ext. 530
tadams@masoncountywa.gov
Contractor Contact Information:
Shelton-Mason County Chamber of Commerce
Deidre Peterson, President/CEO
PO Box 2389
215 West Railroad Avenue
Shelton, WA 98584
Telephone (360) 426-2021
Deidre@masonchamber.com
Notice:
Except as set forth elsewhere in the contract, for all purposes under this contract except service of process,
notice shall be given by CONTRACTOR to COUNTY’s Administrative Officer under this CONTRACT. Notice
to CONTRACTOR for all purposes under this contract shall be given to the address provided by
CONTRACTOR herein above in the “Contractor Information” section. Notice may be given by delivery or by
depositing in the U.S. mail.
Modifications:
Either party may request changes in the contract. Any and all agreed modifications, to be valid and binding
upon either party, shall be in writing and signed by both of the parties.
Termination for Default:
If CONTRACTOR defaults by failing to perform any of the obligations of the contract or becomes insolvent or
is declared bankrupt or commits any act of bankruptcy or insolvency or makes an assignment for the benefit
of creditors, COUNTY may, by depositing written notice to CONTRACTOR in the U.S. mail, terminate the
contract, and at COUNTY’s option, obtain performance of the work elsewhere. If the contract is terminated
for default, CONTRACTOR shall not be entitled to receive any further payments under the contract until all
work called for has been fully performed. Any extra cost or damage to COUNTY resulting from such
default(s) shall be deducted from any money due or coming due to CONTRACTOR. CONTRACTOR shall
bear any extra expenses incurred by COUNTY in completing the work, including all increased costs for
completing the work, and all damage sustained, or which may be sustained by COUNTY by reason of such
default.
If a notice of termination for default has been issued and it is later determined for any reason that
CONTRACTOR was not in default, the rights and obligations of the parties shall be the same as if the notice
of termination had been issued pursuant to the Termination for Public Convenience paragraph hereof.
Page 7 of 14
Termination for Public Convenience:
COUNTY may terminate this contract in whole or in part whenever COUNTY determines, in its sole
discretion that such termination is in the interests of COUNTY. Whenever the contract is terminated in
accordance with this paragraph, CONTRACTOR shall be entitled to payment for actual work performed in
compliance with Exhibit A and Exhibit B. An equitable adjustment in the contract price for partially completed
items of work will be made, but such adjustment shall not include provision for loss of anticipated profit on
deleted or uncompleted work. Termination of this contract by COUNTY at any time during the term, whether
for default or convenience, shall not constitute breach of contract by COUNTY.
Termination for Reduced Funding:
COUNTY may terminate this contract in whole or in part should COUNTY determine, in its sole discretion
that such termination is necessary due to a decrease in available project funding including State and/or
Federal grants. Whenever the CONTRACT is terminated in accordance with this paragraph, the
CONTRACTOR shall be entitled to payment for actual work performed in compliance with Exhibit A and
Exhibit B.
Disputes:
Differences between the CONTRACTOR and COUNTY, arising under and by virtue of the contract shall be
brought to the attention of COUNTY at the earliest possible time in order that such matters may be settled or
other appropriate action promptly taken. For objections that are not made in the manner specified and within
the time limits stated, the records, orders, rulings, instructions, and decisions of the Administrative Officer
shall be final and conclusive.
Notice of Potential Claims:
CONTRACTOR shall not be entitled to additional compensation which otherwise may be payable, or to
extension of time for (1) any act or failure to act by the Administrative Officer or COUNTY, or (2) the
happening of any event or occurrence, unless CONTRACTOR has given COUNTY a written Notice of
Potential Claim within ten (10) days of the commencement of the act, failure, or event giving rise to the claim,
and before final payment by COUNTY. The written Notice of Potential Claim shall set forth the reasons for
which CONTRACTOR believes additional compensation or extension of time is due, the nature of the cost
involved, and insofar as possible, the amount of the potential claim. CONTRACTOR shall keep full and
complete daily records of the work performed, labor and material used, and all costs and additional time
claimed to be additional.
Detailed Claim:
CONTRACTOR shall not be entitled to claim any such additional compensation, or extension of time, unless
within thirty (30) days of the accomplishment of the portion of the work from which the claim arose, and
before final payment by COUNTY, CONTRACTOR has given COUNTY a detailed written statement of each
element of cost or other compensation requested and of all elements of additional time required, and copies
of any supporting documents evidencing the amount or the extension of time claimed to be due.
Arbitration:
Other than claims for injunctive relief brought by a party hereto (which may be brought either in court or
pursuant to this arbitration provision), and consistent with the provisions hereinabove, any claim, dispute or
controversy between the parties under, arising out of, or related to this contract or otherwise, including
issues of specific performance, shall be determined by arbitration in Shelton, Washington, under the
applicable American Arbitration Association (AAA) rules in effect on the date hereof, as modified by this
contract. There shall be one arbitrator selected by the parties within ten (10) days of the arbitration demand,
or if not, by the AAA or any other group having similar credentials. Any issue about whether a claim is
covered by this contract shall be determined by the arbitrator. The arbitrator shall apply substantive law and
may award injunctive relief, equitable relief (including specific performance), or any other remedy available
from a judge, including expenses, costs and attorney fees to the prevailing party and pre-award interest, but
shall not have the power to award punitive damages. The decision of the arbitrator shall be final and binding
and an order confirming the award or judgment upon the award may be entered in any court having
jurisdiction. The parties agree that the decision of the arbitrator shall be the sole and exclusive remedy
Page 8 of 14
between them regarding any dispute presented or pled before the arbitrator. At the request of either party
made not later than forty-five (45) days after the arbitration demand, the parties agree to submit the dispute
to nonbinding mediation, which shall not delay the arbitration hearing date; provided, that either party may
decline to mediate and proceed with arbitration.
Venue and Choice of Law:
In the event that any litigation should arise concerning the construction or interpretation of any of the terms of
this CONTRACT, the venue of such action of litigation shall be in the courts of the State of Washington in
and for the County of Mason. Unless otherwise specified herein, this contract shall be governed by the laws
of Mason County and the State of Washington.
Severability:
If any term or condition of this contract or the application thereof to any person(s) or circumstances is held
invalid, such invalidity shall not affect other terms, conditions or applications which can be given effect
without the invalid term, condition or application. To this end, the terms and conditions of this contract are
declared severable.
Waiver:
Waiver of any breach or condition of this contract shall not be deemed a waiver of any prior or subsequent
breach. No term or condition of this contract shall be held to be waived, modified or deleted except by an
instrument, in writing, signed by the parties hereto. The failure of COUNTY to insist upon strict performance
of any of the covenants of this contract, or to exercise any option herein conferred in any one or more
instances, shall not be construed to be a waiver or relinquishment of any such, or any other covenants or
contracts, but the same shall be and remain in full force and effect.
Order of Precedence:
A.Applicable federal, state and county statutes, regulations, policies, procedures, federal Office of
Management and Budget (OMB) circulars and federal and state executive orders.
B.Funding source agreement(s) including attachments
C.Special Conditions
D.General Conditions
Entire Contract:
This written contract, comprised of the Request for Proposals as published, Proposal as submitted, writings
signed or otherwise identified and attached hereto, represents the entire contract between the parties and
supersedes any prior oral statements, discussions or understandings between the parties.
IN WITNESS WHEREOF, COUNTY and CONTRACTOR have executed this contract as of the date and
year last written below.
SHELTON-MASON COUNTY BOARD OF COUNTY COMMISSIONERS
CHAMBER OF COMMERCE SHELTON, WA
MASON COUNTY, WASHINGTON
____________________________________ ____________________________________
Deidre Peterson, President/CEO Sharon Trask, Chair
Dated: _____________________________ Dated: _____________________________
Page 9 of 14
EXHIBIT A
SCOPE OF SERVICES
2026 SHELTON-MASON COUNTY CHAMBER OF COMMERCE CULTURAL ATTRACTION SERVICES
Shelton-Mason County Chamber of Commerce called “CONTRACTOR” will be responsible for providing the
following services as well as others as detailed throughout this CONTRACT.
CONTRACTOR will provide the following CULTURAL ATTRACTION services:
1.Maintain and operate a cultural attraction at the following location:
a.Caboose #700 Railway Car, 230 W. Railroad Ave., Shelton, WA. Space dedicated to Visitor
Information: 300 sq. ft. outfitted with video monitoring and remote doorbell system, typical
hours of operation are Monday through Friday, 8:00 AM – 5:00 PM. Additional hours may be
provided to accommodate major community events and festivals held downtown Shelton.
2.Provide information and direct assistance to visitors requesting information about area events, parks,
lodging, dining, retail and recreational services and opportunities available in Mason County.
Assistance and information shall be provided to walk-in visitors and via telephone, mail or
email/website inquiries.
3.Maintain, update, and present cultural and historical interpretive materials within Caboose #700,
including the logging history exhibits installed in 2025. Interpretive displays shall be refreshed as
needed to ensure accuracy, relevance, and visitor engagement, and may be developed in collaboration
with the Tourism Contractor (NEO) or local heritage partners.
4.Shall ensure that cultural exhibits, informational materials, and other interpretive content within the
Caboose are kept current, well-maintained, and reflective of Shelton’s logging and railroad heritage.
5.Interpretive and visitor information materials for the Caboose shall be provided and/or developed in
coordination with the Tourism Contractor (NEO) to ensure consistency with regional cultural and
heritage messaging used within the Wild “Side” campaign.
6.All tourism branding is required to comply with the “Wild Side” campaign – as provided by the
Tourism Contractor (NEO)
7.Shall maintain technology hardware (i.e. tablets)/Wild Side Tourism progressive application for use
by visitors. The COUNTY may provide a minimum amount of hardware as recommended by the
Lodging Tax Advisory Committee. All hardware purchased with lodging tax is COUNTY property and
shall be inventoried annually by the CONTRACTOR.
8.. Provide quarterly reports that shall include but not be limited to the following information:
•Number of hours of operation for the quarter
•Number of visitors served in person, by phone and through mail and email communication.
•Number of visitors served by location of origin, identified served per RCW 67.28.1816 2(c)(i)
•Cultural Attraction’s Google analytics
•Future planning and goals
•CONTRACTOR will fulfill reporting requirements as defined in Revised Code of Washington
RCW 67.28.1816 (2)(c)(i). This information is due to the COUNTY no later than February 15
following the end of contract year.
Page 10 of 14
Page 11 of 14
EXHIBIT B
COMPENSATION
The following expenses, which are directly related to Cultural Attractions and reviewed by the
Lodging Tax Advisory Committee, are allowed for Cultural Attractions:
Advertising
Office & Administrative Supplies
Telephone
Postage
Association Fees & Education
Rent
Events & Programs
Utilities
Computers & Technology
Wage Expense
Payroll Taxes
Training & Seminars
Contract Labor
Preservation Activities
Routine Facility Operations
Marketing & Outreach
Payment to the CONTRACTOR for services performed under this contract shall be made in accordance with
RCW 67.28.080(7) and RCW 67.28.1815 regarding cultural, historical, and tourism-related facilities. These
statutes authorize the use of lodging tax revenues for the operation, preservation, and enhancement of
tourism-related cultural attractions.
No work product will be produced with lodging tax funding.
CONTRACTOR shall invoice the Cultural Attraction services in 12 monthly equal installments and invoices
shall include at a minimum the following information: Date, Service Billed, Cost.
Invoices for this Cultural Attraction shall not exceed $26,175.17 for each contract year unless additional
awards are made.
Page 12 of 14
Page 13 of 14
EXHIBIT C
INSURANCE REQUIREMENTS
1. MINIMUM Insurance Requirements:
A. Commercial General Liability Insurance using Insurance Services Office “Commercial General Liability” policy form CG 00 01,
with an edition date prior to 2004, or the exact equivalent. Coverage for an additional insured shall not be limited to its vicarious
liability. Defense costs must be paid in addition to limits. Limits shall be no less than $1,000,000 per occurrence for all covered
losses and no less than $2,000,000 general aggregate.
B. Workers’ Compensation on a state-approved policy form providing statutory benefits as required by law with employer’s liability
limits no less than $1,000,000 per accident for all covered losses.
C. Business Auto Coverage on ISO Business Auto Coverage form CA 00 01 including owned, non-owned and hired autos, or the
exact equivalent. Limits shall be no less than $1,000,000 per accident, combined single limit. If CONTRACTOR owns no vehicles,
this requirement may be satisfied by a non-owned auto endorsement to the general liability policy described above. If
CONTRACTOR or CONTRACTOR’s employees will use personal autos in any way on this project, CONTRACTOR shall obtain
evidence of personal auto liability coverage for each such person.
D. Excess or Umbrella Liability Insurance (Over Primary) if used to meet limit requirements, shall provide coverage at least as
broad as specified for the underlying coverages. Such policy or policies shall include as insureds those covered by the underlying
policies, including additional insureds. Coverage shall be “pay on behalf”, with defense costs payable in addition to policy limits.
There shall be no cross liability exclusion precluding coverage for claims or suits by one insured against another. Coverage shall
be applicable to COUNTY for injury to employees of CONTRACTOR r, subcontractors or others involved in the Work. The scope
of coverage provided is subject to approval of COUNTY following receipt of proof of insurance as required herein.
2. Certificate of Insurance:
A certificate of insurance is attached hereto as "Exhibit D Certificate of Insurance."
3. Basic Stipulations:
A. CONTRACTOR agrees to endorse third party liability coverage required herein to include as additional insureds COUNTY, its
officials, employees and agents, using ISO endorsement CG 20 10 with an edition date prior to 2004. [If this is a construction
contract, ISO endorsement 20 37 also is required.] CONTRACTOR also agrees to require all contractors, subcontractors, and
anyone else involved in this CONTRACT on behalf of the CONTRACTOR (hereinafter “indemnifying parties”) to comply with these
provisions.
B. CONTRACTOR agrees to waive rights of recovery against COUNTY regardless of the applicability of any insurance proceeds,
and to require all indemnifying parties to do likewise.
C. All insurance coverage maintained or procured by CONTRACTOR or required of others by CONTRACTOR pursuant to this
CONTRACT shall be endorsed to delete the subrogation condition as to COUNTY, or must specifically allow the named insured to
waive subrogation prior to a loss.
D. All coverage types and limits required are subject to approval, modification and additional requirements by COUNTY.
CONTRACTOR shall not make any reductions in scope or limits of coverage that may affect COUNTY’s protection without
COUNTY’s prior written consent.
E. Proof of compliance with these insurance requirements, consisting of endorsements and certificates of insurance shall be
delivered to COUNTY prior to the execution of this CONTRACT. If such proof of insurance is not delivered as required, or if such
insurance is canceled at any time and no replacement coverage is provided, COUNTY has the right, but not the duty, to obtain
any insurance it deems necessary to protect its interests. Any premium so paid by COUNTY shall be charged to and promptly
paid by CONTRACTOR or deducted from sums due CONTRACTOR.
F. It is acknowledged by the parties of this CONTRACT that all insurance coverage required to be provided by CONTRACTOR or
indemnifying party, is intended to apply first and on a primary non-contributing basis in relation to any other insurance or self-
insurance available to COUNTY.
G. CONTRACTOR agrees not to self-insure or to use any self-insured retentions on any portion of the insurance required herein
and further agrees that it will not allow any indemnifying party to self- insure its obligations to COUNTY. If CONTRACTOR’s
existing coverage includes a self-insured retention, the self-insured retention must be declared to the COUNTY. The COUNTY
may review options with CONTRACTOR, which may include reduction or elimination of the self-insured retention, substitution of
other coverage, or other solutions.
H. CONTRACTOR will renew the required coverage annually as long as COUNTY, or its employees or agents face an exposure
from operations of any type pursuant to this CONTRACT. This obligation applies whether or not the CONTRACT is canceled or
terminated for any reason. Termination of this obligation is not effective until COUNTY executes a written statement to that effect.
Page 14 of 14
EXHIBIT D
CERTIFICATE OF INSURANCE
(Placeholder)
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No.
From: Travis Adams Ext: Click or tap here to enter text.
Central Services ☒
Action Agenda: ☒
Public Hearing: ☐
☐
Briefing Date(s): 12/15/25 Agenda Date(s): 12/16/25
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other
(Please ensure proper internal review channels have been followed, this is the responsibility of the
Item: 2026 Commissioner Meeting Calendar
Background/Executive Summary: Draft schedule for the year 2026 Commissioner Meetings.
Calendar is subject to changes throughout the year but this draft is a baseline schedule.
Associated Costs/Budget Impact (amount, funding source, budget amendment, etc.):
N/A
Public Outreach:
Publish to the Mason County Website
Requested Action: Approval of publishing to the public via the Mason County Website
Attachment(s): 2026 Commissioner Meeting Calendar
S M T W T F S
1 2 3 4 5 6 1 2 3 4 5 6 7
7 8 9 10 11 12 13 8 9 10 11 12 13 14
14 15 16 17 18 19 20 15 16 17 18 19 20 21
21 22 23 24 25 26 27 22 23 24 25 26 27 28
28 29 30 31
30 31 1
New Year's Day
6 7 8
9 a.m. Cmmr Mtg
13 14 15
20 21 22
9 a.m. Cmmr Mtg
27 28 29
SATURDAY
9 a.m. Briefing
MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY
11
M L King Day
9 a.m. Briefing
9 a.m. Briefing
DECEMBER 2025 FEBRUARY 2026
JANUARY 2026
SUNDAY
S M T W T F S
1 2 3 1 2 3 4 5 6 7
4 5 6 7 8 9 10 8 9 10 11 12 13 14
11 12 13 14 15 16 17 15 16 17 18 19 20 21
18 19 20 21 22 23 24 22 23 24 25 26 27 28
25 26 27 28 29 30 31 29 30 31
3 4 5
9 a.m. Cmmr Mtg
10 11 12
17 18 19
9 a.m. Cmmr Mtg
24 25 26
SATURDAY
9 a.m. Briefing
MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY
15
9 a.m. Briefing
Presidents' Day
JANUARY 2026 MARCH 2026
FEBRUARY 2026
9 a.m. Briefing
SUNDAY
S M T W T F S
1 2 3 4 5 6 7 1 2 3 4
8 9 10 11 12 13 14 5 6 7 8 9 10 11
15 16 17 18 19 20 21 12 13 14 15 16 17 18
22 23 24 25 26 27 28 19 20 21 22 23 24 25
26 27 28 29 30
3 4 5
9 a.m. Cmmr Mtg
10 11 12
17 18 19
9 a.m. Cmmr Mtg
24 25 26
31 1 2
9 a.m. Cmmr Mtg
SATURDAY
9 a.m. Briefing
MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY
15
9 a.m. Briefing
9 a.m. Briefing
9 a.m. Briefing Good Friday
FEBRUARY 2026 APRIL 2026
MARCH 2026
9 a.m. Briefing
SUNDAY
S M T W T F S
1 2 3 4 5 6 7 1 2
8 9 10 11 12 13 14 3 4 5 6 7 8 9
15 16 17 18 19 20 21 10 11 12 13 14 15 16
22 23 24 25 26 27 28 17 18 19 20 21 22 23
29 30 31 24 25 26 27 28 29 30
31
31 1 2
7 8 9
14 15 16
9 a.m. Cmmr Mtg
21 22 23
28 29 30
9 a.m. Cmmr Mtg
SATURDAY
9 a.m. Briefing
MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY
Easter Sunday
9 a.m. Briefing
9 a.m. Briefing
9 a.m. Briefing
MARCH 2026 MAY 2026
APRIL 2026
Good Friday
SUNDAY
S M T W T F S
1 2 3 4 1 2 3 4 5 6
5 6 7 8 9 10 11 7 8 9 10 11 12 13
12 13 14 15 16 17 18 14 15 16 17 18 19 20
19 20 21 22 23 24 25 21 22 23 24 25 26 27
26 27 28 29 30 28 29 30
28 29 30
5 6 7
12 13 14
9 a.m. Cmmr Mtg
19 20 21
26 27 28
9 a.m. Cmmr Mtg
2 3 4
APRIL 2026 JUNE 2026
MAY 2026
SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY
26 27 1 2
3 4 8 9
9 a.m. Briefing
10 11 15 16
9 a.m. Briefing
24 25 29 30
17 18 22 23
9 a.m. Briefing
Memorial Day
31 1 5 6
9 a.m. Briefing
S M T W T F S
1 2 1 2 3 4
3 4 5 6 7 8 9 5 6 7 8 9 10 11
10 11 12 13 14 15 16 12 13 14 15 16 17 18
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31
2 3 4
9 10 11
9 a.m. Cmmr Mtg
16 17 18
23 24 25
9 a.m. Cmmr Mtg
30 1 2
Juneteenth
SATURDAY
9 a.m. Briefing
MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY
14
9 a.m. Briefing
9 a.m. Briefing
9 a.m. Briefing Independence Day
Holiday Independence Day
MAY 2026 JULY 2026
JUNE 2026
9 a.m. Briefing
SUNDAY
S M T W T F S
1 2 3 4 5 6 1
7 8 9 10 11 12 13 2 3 4 5 6 7 8
14 15 16 17 18 19 20 9 10 11 12 13 14 15
21 22 23 24 25 26 27 16 17 18 19 20 21 22
28 29 30 23 24 25 26 27 28 29
30 31
30 1 2
7 8 9
9 a.m. Cmmr Mtg
14 15 16
21 22 23
9 a.m. Cmmr Mtg
28 29 30
SATURDAY
9 a.m. Briefing
MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY
12
9 a.m. Briefing
9 a.m. Briefing
9 a.m. Briefing
JUNE 2026 AUGUST 2026
JULY 2026
Holiday Independence Day
SUNDAY
S M T W T F S
1 2 3 4 1 2 3 4 5
5 6 7 8 9 10 11 6 7 8 9 10 11 12
12 13 14 15 16 17 18 13 14 15 16 17 18 19
19 20 21 22 23 24 25 20 21 22 23 24 25 26
26 27 28 29 30 31 27 28 29 30
28 29 30
4 5 6
9 a.m. Cmmr Mtg
11 12 13
18 19 20
9 a.m. Cmmr Mtg
25 26 27
1 2 3
9 a.m. Cmmr Mtg
JULY 2026 SEPTEMBER 2026
AUGUST 2026
SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY
26 27 31 1
2 3 7 8
9 a.m. Briefing
9 10 14 15
9 a.m. Briefing
23 24 28 29
16 17 21 22
9 a.m. Briefing
9 a.m. Briefing
30 31 4 5
9 a.m. Briefing
S M T W T F S
1 1 2 3
2 3 4 5 6 7 8 4 5 6 7 8 9 10
9 10 11 12 13 14 15 11 12 13 14 15 16 17
16 17 18 19 20 21 22 18 19 20 21 22 23 24
23 24 25 26 27 28 29 25 26 27 28 29 30 31
30 31
1 2 3
9 a.m. Cmmr Mtg
8 9 10
15 16 17
9 a.m. Cmmr Mtg
22 23 24
29 30 1
9 a.m. Cmmr Mtg
SATURDAY
Labor Day
MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY
13
9 a.m. Briefing
9 a.m. Briefing
9 a.m. Briefing
AUGUST 2026 OCTOBER 2026
SEPTEMBER 2026
9 a.m. Briefing
SUNDAY
S M T W T F S
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6 7 8 9 10 11 12 8 9 10 11 12 13 14
13 14 15 16 17 18 19 15 16 17 18 19 20 21
20 21 22 23 24 25 26 22 23 24 25 26 27 28
27 28 29 30 29 30
29 30 1
9 a.m. Cmmr Mtg
6 7 8
13 14 15
9 a.m. Cmmr Mtg
20 21 22
27 28 29
9 a.m. Cmmr Mtg
SATURDAY
9 a.m. Briefing
MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY
11
9 a.m. Briefing
9 a.m. Briefing
9 a.m. Briefing
SEPTEMBER 2026 NOVEMBER 2026
OCTOBER 2026
9 a.m. Briefing
SUNDAY
S M T W T F S
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4 5 6 7 8 9 10 6 7 8 9 10 11 12
11 12 13 14 15 16 17 13 14 15 16 17 18 19
18 19 20 21 22 23 24 20 21 22 23 24 25 26
25 26 27 28 29 30 31 27 28 29 30 31
3 4 5
10 11 12
9 a.m. Cmmr Mtg Veterans Day
17 18 19
24 25 26
9 a.m. Cmmr Mtg Thanksgiving Day
1 2 3
HOLIDAY
SATURDAY
9 a.m. Briefing
MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY
15
9 a.m. Briefing
9 a.m. Briefing
9 a.m. Briefing
OCTOBER 2026 DECEMBER 2026
NOVEMBER 2026
9 a.m. Briefing
SUNDAY
S M T W T F S
1 2 3 4 5 6 7 1 2
8 9 10 11 12 13 14 3 4 5 6 7 8 9
15 16 17 18 19 20 21 10 11 12 13 14 15 16
22 23 24 25 26 27 28 17 18 19 20 21 22 23
29 30 24 25 26 27 28 29 30
31
1 2 3
8 9 10
9 a.m. Cmmr Mtg
15 16 17
9 a.m. Cmmr Mtg
22 23 24
HOLIDAY
29 30 31
Christmas
SATURDAY
9 a.m. Briefing
MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY
13
9 a.m. Briefing
New Year's Day
NOVEMBER 2026 JANUARY 2027
DECEMBER 2026
9 a.m. Briefing
SUNDAY
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No.
From: Jennifer Beierle Ext: 532
Central Services ☒
Action Agenda: ☒
Public Hearing: ☒
☐
Briefing Date(s): 11/24/2025 Agenda Date(s): 11/25/2025, PH 12/16/2025
Internal Review: ☒ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other
(This is the responsibility of the requesting Department)
Item:
Requests for supplemental appropriations and amendments to the 2025 budget
Background/Executive Summary:
Requests for supplemental appropriations and amendments to the 2025 budget are attached.
Budget Impact (amount, funding source, budget amendment, etc.):
See Attached
Public Outreach:
RCW 36.40.100 requires the Board to publish notice in the official county newspaper for two consecutive
weeks prior to the budget hearing.
Requested Action:
Request to set a public hearing for December 16, 2025, at 9:15 a.m. to consider and approve supplemental
budget requests and budget transfers to the 2025 budget.
Attachment(s):
Draft Resolution for Budget Supplemental Appropriations and Amendment Requests and
Proposed 2025 Budget Amendment #2 Detail and Detailed Budget Entries
RESOLUTION NO.
2025 BUDGET
BUDGET SUPPLEMENTAL APPROPRIATIONS AND AMENDMENT REQUESTS - NOTICE OF HEARING
WHEREAS, by reason of conditions which could not be reasonably foreseen at the time of making the budget
for the year 2025, it is necessary to make provisions for supplemental appropriations and amendments to the budget
as required by RCW 36.40.100, and RCW 36.40.195; and
WHEREAS, the revenue and expenditure adjustments to County funds, as listed in Attachments A & B to this
Resolution, are required in order to incorporate into the budget the revenues and expenditures now identified, which
were not known at the time of original budget adoption; and
WHEREAS, the net total of adjustments to 2025 authorized expenditure appropriations in the General Fund is
an increase of $1,735,054; and
WHEREAS, the net total of adjustments to 2025 authorized expenditure appropriations in funds other than
the General Fund is an increase of $644,500; and
THEREFORE, BE IT RESOLVED BY THE Board of Mason County Commissioners:
That the 16th day of December, 2025 at the hour of 9:15 a.m., in the Mason County Commissioners Chambers in
Courthouse Building I, 411 North 5th Street, Shelton, Washington, is hereby fixed as the time and place for a public
hearing upon the matter of Budget Amendment Requests to the 2025 Budget as provided in Attachments A & B to
this Resolution.
A copy of this resolution and the proposed amendments to the 2025 budget is available by contacting Jennifer
Beierle, Budget & Finance Manager, at (360) 427-9670 ext. 532.
The Clerk of the Board is hereby authorized, empowered, and directed to cause notice of such hearing to be published
as provided by law.
DATED this 25st day of November, 2025
ATTEST:
____________________________
McKenzie Smith, Clerk of the
Board
APPROVED AS TO FORM:
____________________________
Tim Whitehead, Chief DPA
Publish 2x 12/4 & 12/11 bill to
Commissioners,
411 North 5th Street, Shelton
BOARD OF COUNTY COMMISSIONERS
MASON COUNTY, WASHINGTON
_________________________________
Sharon Trask, Chair
_________________________________
Pat Tarzwell, Vice Chair
_________________________________
Randy Neatherlin, Commissioner
ATTACHMENT A TO RESOLUTION NO. _________2025 BUDGET AMENDMENT #2
DETAIL
LINE
FUND
FUND NAME DEPARTMENT
REVENUE EXPENDITURE
1 001
2 001
4 001
COURTHOUSE
60,000
INCREASE IN SECURITY NEEDS DUE TO THE
5 001 350,000
6 001 1,300,000 1,300,000
7 150 260,000
8 164
9 412
TO BELFAIR SEWER DUE TO MATCH ACTUAL
10 194
TO BELFAIR SEWER DUE TO MATCH ACTUAL
GENERAL FUND TOTAL 1,309,000 1,735,054
OTHER FUNDS TOTAL - 644,500
ALL FUNDS GRAND TOTAL 1,309,000 2,379,554
Page 1 of 2
ATTACHMENT B TO RESOLUTION NO. _________2025 BUDGET AMENDMENT #2 DETAILED BUDGET ENTRIES
LINE
FROM
ACCOUNT TYPE I/D REVENUE
BALANCE
DESCRIPTION
General Fund Total:1,309,000 1,735,054 (426,054)
Other Funds Total:- 644,500 (644,500)
All Funds Grand Total:1,309,000 2,379,554 (1,070,554)
Page 2 of 2
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No.
From: Marissa Watson Ext: 367
Community Development ☐
Action Agenda: ☐
Public Hearing: ☒
☐
Briefing Date(s): November 17, 2025 Agenda Date(s): December 16, 2025
Internal Review: ☐ Finance ☐ Human Resources ☒ Legal ☐ IT ☐ Risk ☐ Other
(Please ensure proper internal review channels have been followed, this is the responsibility of the
Item: Mason County Comprehensive Plan 2025-2045 Periodic Update
Background/Executive Summary: The BOCC has reviewed the Planning Advisory Recommendations
on the Draft Comprehensive Plan Periodic update during their joint PAC and BOCC meeting of October
20, 2025. Staff also provided a high-level review of substantive changes to the 2025 Mason County
Comprehensive Plan at a BOCC work session on November 10, 2025. Staff is now requesting that the
Board of County Commissioners review the additional revisions made to the Draft Comprehensive plan.
These revisions are in response to the compliance letter from the Washington State Department of
Commerce, comment from state agencies, and a government to government meeting with the Squaxin
Island Tribe. Comments and staff responses can be found in the Deliberations Matrix – December 16,
2025, as well as called out in the Draft Plan.
All redlines in the Draft Plan, presented for this hearing, are revisions made post PAC hearing and are in
response to meeting Growth Management Act mandates, updates made in response to government to
government meeting, and staff recommendations based on public comment received.
The County also updated the Mason County Comprehensive Plan Environmental Impact Statement (EIS).
Originally draft in 1998 and amended in 2000, the updated EIS evaluates potential impacts of population
growth and development within the County and proposes possible mitigation strategies. The EIS reviews
growth under three different alternatives with a preferred alternative concentrating more growth within
the UGAs.
Associated Costs/Budget Impact (amount, funding source, budget amendment, etc.): None
Public Outreach: The public participation summary can be reviewed on the 2025 Comprehensive Plan
Update project page. All meetings have been advertised in the Journal, on the project webpage, and to
members of the notification list.
Requested Action: Mason County Board of County Commissioners review and approve the 2025 update
to the Mason County Comprehensive Plan which includes the 2026-2031 Capital Improvement Program,
appendices A through F, and amended Future Land Use Map.
Attachment(s): Staff Report, Ordinance- 2025 Comprehensive Plan Update, Ordinance – Capital
Improvement Program 2026-2031, Mason County Comprehensive Plan 2025-2045 redline and clean,
Appendices A – F, Future Land Use Map, Final Environmental Impact Statement, Deliberations Matrix –
December 16, 2025, and compliance letter Washington State Department of Commerce.
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STAFF REPORT
PLANNING ADVISORY RECOMMENDATION
The Mason County Planning Advisory Commission (PAC) and the public reviewed draft policy
amendments for each comprehensive plan element beginning in November 2024 and continuing
through August 2025 with opportunity for the public to provide comment prior to and during work
sessions. Beginning in February of 2024 the PAC began reviewing data produced by the state and
local organizations as well as technical analysis performed by SCJ Alliance and FCS Group. This work
would inform Comprehensive Plan elements. Some of this work included such items as the work
program, public participation plan, GMA checklist, stakeholder interview summary, climate planning
scope and CPAT formation, community vision survey, draft housing needs assessment, and
Countywide Planning Policies.
The PAC held over twenty-five work sessions, meetings, and public hearings on the comprehensive
plan periodic update, this does not include the monthly meetings that the CPAT (Climate Policy
Action Team) held to discuss the requirements of the Climate Resiliency chapter as well as new
policy formation based on the guidance from Commerce and our project consultant.
PAC RECOMMENDATION
During the September 29, 2025 public hearing (continued from September 15, 2025) of the
Planning Advisory Commission, the PAC made a recommendation to the Board of County
Commissioners. The PAC recommended approval of the draft Comprehensive Plan and
appendices with recommended revisions. Three of the four commissioners voted in favor of the
recommendation, with the chair abstaining from the vote. The PAC also made a
Review Topic: Board of County Commissioners public hearing on the
2025 Mason County Comprehensive Plan Periodic Update
Department: Community Development – Planning
Staff Contact(s):
Marissa Watson, Senior Planner
Ext. 367 or mwatson@masoncountywa.gov
Date: December 16, 2025
Action Requested at this Meeting: BOCC review and approval of
amendments to the Comprehensive Plan, Appendices and Future Land
use Map, as recommended in the Plan and as outlined in the
Deliberations Matrix dated December 16, 2025.
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recommendation to forward the chair’s issues with the draft, as presented during the PAC
public hearing process, to the BOCC.
The BOCC and the PAC held a joint meeting on November 10, 2025 to discuss any outstanding
issues with the draft.
The draft presented for this December 16, 2025 public hearing is the result of recommendations by
staff based on comment from state agencies, the public, any guidance from the BOCC regarding
their own additions, and additions recommended by the PAC that the BOCC desired to see in this
final version.
PUBLIC COMMENT RECEIVED AND RECOMMENDATIONS
Public comment was received in writing for the September 15, 2025 public hearing of the Planning
Advisory Commission. The PAC was provided all written comment to consider during the hearing.
Staff and the consultant have further reviewed the comments received from state agencies and the
public have suggested revisions to the draft, post PAC recommendation, these revisions are noted in
the Deliberations Matrix dated December 16, 2025.
A 60-day notice of adoption was provided to the Washington State Department of Commerce. The
notice expired on December 1, 2025. Comments and suggestions were received from the
Department of Commerce and staff and the consultant have noted recommended revisions to the
draft based on that feedback. These recommendations are also noted in the Deliberations Matrix
December 16, 2025.
STAFF RECOMMENDATION
Staff is recommending review and approval of the 2025 Mason County Comprehensive Plan
with all associated appendices, including the Capital Improvement Program 2026 - 2031 and
amended Future Land use map. This recommendation includes the PAC recommended version
plus the additions noted in the Deliberations Matrix December 16, 2025, as well as those
revisions noted in the Plan under review for this public hearing.
All public comment received has been compiled and is available on the 2025 Comprehensive Plan
Update webpage under the heading “Comments”. Staff and consultant response to public comment
on the September 15, 2025 PAC public hearing draft and Department of Commerce comments and
responses are located in the Deliberations Matrix December 16, 2025.
DOCUMENTS
The following documents are under review and prepared for submittal to the Washington State
Department of Commerce.
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2025 Mason County Comprehensive Plan which is comprised of the following chapters:
Introduction
Community Profile
Land Use element
Housing element
Economic Development element (optional)
Transportation element (Appendix B)
Rural and Natural Environment element
Parks and Trails element (Appendix C: PROST Plan – optional)*
Capital Facilities, Utilities, and Financing element
Climate Resiliency element
Health and Human Services element (Appendix F)
*Not updated this cycle, referenced only.
Additional Appendices:
Appendix A: Housing Needs Assessment
Appendix D: Capital Improvement Program 2026 – 2031
Appendix E: Mason County Climate Element Workbook
Amended Mapping:
Future Land Use map (Comprehensive Plan map)
Supplemental Documents:
Final Draft Environmental Impact Statement
Deliberations Matrix December 16, 2025
STATE ENVIRONMENTAL POLICY ACT (SEPA)
The impacts of the Comprehensive Plan update have been analyzed as part of the State
Environmental Policy Act (SEPA) process, and the necessary mitigation measures have been
identified and incorporated. The County drafted an Environmental Impact Statement with the intent
to ensure the impacts and necessary mitigation identified were updated to address changing
circumstances. The last time an EIS was drafted for a Comprehensive Plan update in Mason County
was 1998, with amendment in 2000.
The public was provided with a SEPA Environmental Impact Statement scoping notice and the
comment period began on January 20, 2025 and ended on February 19, 2025.
A Draft Environmental Impact Statement (DEIS) was produced using updated information related to
the revision of the Comprehensive Plan, public comment, and staff input. Mason County developed
three preliminary land use alternatives to compare future growth patterns and impacts. The three
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alternatives were developed using different approaches to balancing growth targets for population
and housing. Following significant analysis and public input, the Planning Advisory Commission
recommended Housing Method D which utilizes the Preferred Alternative. The Preferred Alternative
concentrates greater growth in the Urban Growth Areas over the 20-year planning horizon.
A 30-day comment period was provided for the DEIS per WAC 197-11-455, beginning on September
8, 2025 and ending on October 8, 2025. A Final Environmental Impact Statement (FEIS) was issued
on November 25, 2025 addressing comments received during the comment period.
PROJECT DESCRIPTION AND BACKGROUND
Counties planning under the Washington State Growth Management Act (GMA) are required to
periodically conduct an update of their comprehensive plan and development regulations. The
periodic update recently changed from an 8-year cycle to a 10-year cycle, this will take effect after
the current update’s completion. Mason County is a fully planning jurisdiction and is required to
evaluate the comprehensive plan and development regulations against updates in the GMA, case
law, and changes in land use and population growth (RCW 36.70A.130(5). The 2022 Legislative
Session addressed many issues in growth management and community development. A list of these
bills can be found on the Department of Commerce's website.
The state has made a greater effort to invest in growth management planning by providing grant
funding to all counties and cities within those counties, fully or partially planning. The grant amount
is based on whether the county is fully or partially planning and the population; Mason County
received a total of $475,000 in grant monies from the Department of Commerce. The County
attained the services of a consulting firm, SCJ Alliance LLC, to help in gathering many components
needed for the plan and regulation review and final document drafting, i.e. demographic
information, existing planning documents and system plans, land use needs, mapping data, public
input, etc.
Senate House Bill 2296 extended the deadline for the Mason County Comprehensive Plan Update
2025 – 2045, from June 30, 2025 to December 31, 2025. This deadline is set forth in RCW 36.70A.130.
POLICY REVISION
Preliminary draft policies were formed after completing data collection, analysis, and public
engagement. Formation of the policies took into consideration consistency with the Growth
Management Act, Countywide Planning Policies, County Vision, cleanup to reflect changing
circumstances, and public comment.
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SUMMARY OF COMPREHENSIVE PLAN CHANGES
The following is a summary of the key changes to each element (chapter), a complete set of
proposed policy changes can be found in the Plan on the Mason County 2025 Comprehensive Plan
Update webpage.
CHAPTER 1: INTRODUCTION
The new Chapter 1: Introduction replaces the old Citizen’s Guide. This chapter is all about
setting the foundation for the Comprehensive Plan; it explains why the County plans, who the
County plans with, and how the Plan will guide the County’s future.
The chapter communicates the requirement to plan as part of the Growth Management Act;
helping communities to contemplate growth in smart and responsible ways, making sure
natural areas are protected, housing is supported, and assets such as roads and utilities are
maintained and improved.
Chapter 1 also explains the connection of the Plan to other important documents such as the
Countywide Planning Policies, development regulations, and other local plans such as the
PROST plan and the Transportation Plan. Structure of the Plan is also discussed as well as
community involvement through the Planning Advisory Commission and community
organizations and individual residents.
CHAPTER 2: COMMUNITY PROFILE
Chapter 2 provides a review of the County’s physical setting – geography, natural features and
the broader regional context that shapes daily life in the County. It also elaborates on what
makes the community unique both environmentally and culturally.
Current demographic, economic, and housing trends are looked at in more detail using state
and federal data sources. These data sources reveal who lives in the County, how the workforce
and economy are changing, and what types of homes people need now and in the future. These
initial insights set the foundation for more detailed population growth forecasts and housing
needs analyses that are expanded later in the Plan.
The chapter also introduces the Community Vision Statement which is a shared expression of
community values, aspirations, and priorities for the County going forward.
CHAPTER 3: LAND USE
By the year 2045, the County expects a population of 82,932 residents, thus thoughtful planning
remains essential to support housing, infrastructure, and quality of life. To do that effectively,
several major updates have been made to this chapter.
The chapter improves the accuracy of land area calculations and land use categories and zoning
classifications. This includes a detailed review of what land is actually buildable, both inside
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Urban Growth Areas and across the County’s rural landscape. Analysis incorporates 2022
population projections from the Washington Office of Financial Management and the Mason
County 2025 Housing Needs Assessment. Adjustments in land capacity have also been made to
reflect Green Diamond’s retirement of acreage from the County’s available residential
development capacity.
Another major enhancement in this chapter is better integration of environmental justice and
land use planning; planning for growth in a fair and healthy direction. The chapter incorporates
balanced planning strategies focused on reducing environmental health disparities and
ensuring that the benefits and burdens of growth are shared fairly across the County.
Addressing environmental justice within the Plan is a requirement of RCW 36.70A.070.
CHAPTER 4: HOUSING
Chapter 4 draws from the latest housing needs assessment. The chapter breaks down local
housing needs by income level, the types of homes that are most in demand, and where those
needs are distributed across the County. This work includes compliance with house bill 1220,
ensuring the County is addressing housing needs across the entire income spectrum.
The chapter incorporates the State’s Housing for All Planning Tool (HAPT). This tool gives a
strong baseline, and then the results are refined to make sure they reflect the specific realities
of the region, not just statewide trends.
Another major update is the inclusion of rent gap analysis. This reveals where renters are most
struggling to find homes priced within their means. Alongside that, the Plan takes a deeper look
at racially disparate housing outcomes, acknowledging that not all members of our community
have experienced the housing market equally. From this analysis, goals and policies were
revised to better address displacement risk and to support a broader variety of housing types
throughout the County. Another strong focus is preserving the affordable housing within the
County. Policies now more clearly align with land capacity findings and reflect ongoing
coordination with regional housing partners, including the City of Shelton.
Finally, the entire housing goals and policies section has been thoroughly refined for clarity and
consistency. One major improvement is that the policies now more clearly define the County’s
role — what is enabled through zoning and infrastructure, versus what is directly implemented
through programs and partnerships. Vague language was removed, replacing it with inclusive
and actionable statements. These refinements respond directly to PAC feedback, especially
regarding equity, housing capacity tracking, and inter-jurisdictional collaboration.
CHAPTER 5: ECONOMIC DEVELOPMENT
Chapter 5 has been thoroughly updated to better reflect the community’s current economic
conditions and long-term vision for prosperity. These updates ensure that our economic
development policies are relevant, data-driven, and aligned with community priorities. The
entire chapter now corresponds directly with the Economic Vitality Action Plan developed by the
Economic Development Council of Mason County.
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The structure of the chapter has been updated to focus on four integrated economic objectives:
Retaining and growing local businesses – supporting the success of existing employers.
Attracting new businesses that fit our community’s needs and character.
Cultivating startups and innovation, helping new entrepreneurs thrive here.
Strengthening the overall economic base, including infrastructure and workforce
development.
To support these objectives, the most recent data was incorporated, available from 2023 and
2024, using sources such as the Office of Financial Management, the American Community
Survey, and the Bureau of Labor Statistics. This updated information reflects current realities
around employment trends, income levels, education, and commuting patterns.
Another major improvement is the integration of public health and livability into economic
planning. The chapter now addresses how economic stability intersects with issues like
homelessness, behavioral health, an aging population, and emergency response coordination.
Key industry strategies remain in place, but with updated emphasis on the systems needed to
support growth — such as broadband expansion, workforce training, clean water, and climate-
resilient infrastructure.
Finally, the chapter now includes revised language on tribal partnerships. It shifts from
consultation alone to a stronger focus on mutual benefit and shared opportunity, recognizing
the essential role Tribal Nations hold in regional prosperity.
CHAPTER 6: TRANSPORTATION
The diagram below shows the approach the consultant used in development of the
Transportation element. A variety of project sources were evaluated—traffic forecasts, previous
studies, safety needs, active transportation gaps, and community input. These provided a broad
universe of potential projects.
Then there is the multimodal plan development process, where all identified projects are placed
into an unprioritized list. Projects are evaluated against key community-driven priorities, and
cost estimates are produced to understand the level of investment required. The funding that
will likely be available over the next 20 years is also analyzed.
By combining these factors—needs, priorities, and cost—a long-range prioritized list of
transportation projects for all travel modes is created. This process is supported throughout by
agency coordination and ongoing community engagement to ensure the plan reflects real
needs.
Finally, on the right, the outcome is a recommended plan. This includes a prioritized project list,
as well as supporting goals, policies, and action strategies needed to guide implementation over
the next two decades.
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Figure provided by SCJ Alliance LLC.
CHAPTER 7: RURAL AND NATURAL ENVIRONMENT
Previously called the Rural Element, this chapter now brings together land use planning, natural
resource conservation, and rural economic development into one coordinated strategy. It
strengthens how rural communities can grow while protecting the lands and ecosystems that
define them—farmlands, forests, and working natural resource lands.
Updates fully reflect Growth Management Act requirements, including rural density standards
and LAMIRD designations to guide where rural development should—and shouldn’t—happen.
Acreage numbers for rural residential and commercial areas have been refreshed, and a new
Forest Legacy Lands category highlights long-term forest protection. The chapter provides
clearer guidance on safeguarding water resources, wildlife habitats, and working lands—
ensuring development remains compatible with environmental health. Expands beyond parks
to recognize traditional cultural landscapes, wildlife corridors, and community recreation
areas—connecting to the 2022 PROST Plan.
Outdated data and tables have been consolidated so the chapter is more accurate, readable,
and aligned with current priorities.
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CHAPTER 8: PARKS AND TRAILS
The PROST Plan (Parks, Recreation, Open Space, and Trails Plan) is an optional element and was
not updated during this periodic update. This chapter is referenced in the Plan and is compiled
as one of the appendices.
CHAPTER 9: CAPITAL FACILITIES, UTILITIES, AND FINANCING
Chapter 9 brings together two major planning components—Capital Facilities and Utilities—into
one streamlined, easy-to-navigate section. By consolidating these topics, it is simpler to
understand how Mason County plans, funds, and maintains the key facilities and essential
services that keep our communities functioning.
This chapter clearly outlines all requirements set by the Growth Management Act, ensuring the
County meets state standards while also reflecting local needs.
An inventory of the facilities and services that support daily life in the County, such as roads,
public safety buildings, water and sewer systems, parks, and more is included. And because
Mason County isn’t the only provider of these services, important partners such as state
agencies, school districts, water and sewer districts, tribes, and private utilities are identified.
The chapter expands on the purpose and value of the Capital Facilities Plan:
•How it guides long-range planning
•How it supports growth and development
•How it ensures we invest in the right projects, at the right time, with the right funding
All of the technical data—future population projections, service demand, and financing
approaches—have been updated. The chapter links to the County’s Capital Improvement
Program, a six-year priority investment plan that is reviewed and updated every year to stay
current and fiscally responsible.
A clear distinction is made between services directly provided by the County and those
operated by external providers. While the primary focus remains on County-led services, there
is also acknowledgment that a wide network of outside partners plays a critical role in serving
residents.
The chapter also highlights decentralized systems such as on-site septic and small-scale
wastewater treatment facilities, which are especially important in rural areas.
Finally, policies throughout the chapter have been carefully updated based on feedback from
the Planning Advisory Commission and the public. Outdated language has been removed,
existing strategies strengthened, and brand-new utility policies added to better support the
County’s future.
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CHAPTER 10: CLIMATE RESILIENCY
Rather than simply reacting to climate-related hazards, this chapter outlines a long-term
strategy to build resiliency into our communities, our infrastructure, and our natural systems.
To ensure planning is grounded in real-world science and community experience, we pull
information from several major sources:
The Climate Mapping for a Resilient Washington (CMRW) Webtool
This interactive tool provides projections for climate hazards such as sea-level rise,
increased wildfire risks, and extreme heat. It helps us pinpoint where vulnerability is
highest today—and where it will grow in the future.
Local Plans and Data
Integration of existing local knowledge, especially the 2023 Hazard Mitigation Plan, to align
our climate resilience strategies with ongoing risk-reduction efforts.
Stakeholder Engagement
Input from residents, local leaders, and subject-matter experts to ensure priorities reflect
the unique needs and values of our region.
Commerce Guidance
The Washington State Department of Commerce provides clear expectations and
requirements to ensure our planning meets state standards while supporting local
flexibility and innovation.
A Climate Policy Advisory Team (CPAT) was formed to help shape the Climate Resiliency
element. An invitation went out to different local agencies and stakeholders, not all invitations
were answered and some invitees’ participation varied. CPAT participation guided the initial
draft of the goals and policies, allowed for meaningful discussions to ensure we are addressing
real climate impacts and community vulnerabilities. CPAT interactions also allowed for review of
feedback from residents, local organizations, partner agencies, and County staff — and making
sure those voices were reflected in the final plan.
The final product is a strong, comprehensive set of climate resilience goals and policies, built on
Commerce’s Menu of Measures, Local insight — CPAT input, stakeholder interviews, advisory
committees, and public feedback; documentation of process is located within the Climate
Element Workbook (Appendix E).
CHAPTER 11: HEALTH AND HUMAN SERVICES
This chapter has been adopted by reference as an optional element of the plan and is located in
the appendices section of the Plan. It has been updated by Public Health staff to answer some
big picture questions regarding what it means to be a healthy community. It’s not just about
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hospitals or doctor visits — it’s about creating places where people can live safely, access
nutritious food, breathe clean air, and feel connected and supported every day.
From there, the chapter focuses on three key themes:
Health Outcomes
This section looks at the measures that reflect community wellness — things like life
expectancy, chronic disease rates, access to care, and mental health. These outcomes help
the County see where the successes are and where gaps still exist.
Planning for Health
Good health doesn’t happen by accident — it requires thoughtful planning. This element
explores how community design, housing, transportation, parks, and services all shape
physical and mental well-being.
Health Goals and Policies
Finally, the chapter outlines strategies and actionable steps to help improve community
health moving forward. These policies guide how the County invests in services, supports
vulnerable populations, and promotes equity in health access.
The full scope of policy revision, background data, analysis, and supporting narrative can be
reviewed in the draft Plan.
SUMMARY OF FUTURE LAND USE MAP CHANGES
The County consulted with the City of Shelton regarding Urban Growth Area expansion and no
petition to modify or expand the UGA was submitted, nor received from any resident or agency
private or public.
The County determined through land capacity analysis and the 20-year population and housing
growth projections that current Urban Growth Area boundaries can accommodate the projections
beyond the 20-year planning horizon and no request to modify boundaries was docketed.
The County updated the future land use map, creating a new land use designation “Forest Legacy” to
reflect the enrollment of over twenty thousand (20,000) acres in a perpetual working forest
conservation easement. The map is attached to this request for amendment.
ADDITIONAL REQUIREMENTS OF RCW 36.70A.130(5)
After action is taken on the Plan, the Resource Ordinance and Development Regulations will be
reviewed and updated as part of the periodic update. This next phase of work will be reviewed by
the public with the Planning Advisory Commission and subsequently brought forward to the Board
of County Commissioners to be reviewed and adopted by separate ordinance.