HomeMy WebLinkAbout2025/11/24 - Briefing Packet Commission meetings are live streamed at http://www.masonwebtv.com/ and public comment is accepted
via email msmith@masoncountywa.gov; mail to Commissioners Office, 411 N 5th Street, Shelton, WA
98584; or phone at (360) 427-9670 ext. 419. If you need to listen to the Commission meeting via
telephone, please provide your telephone number to the Commissioners’ office no later than 4:00 p.m. the
Friday before the meeting. If special accommodations are needed, contact the Commissioners' office at
Shelton (360) 427-9670 ext. 419
Briefing Agendas are subject to change, please contact the Commissioners’ office for the most recent
version.
Last printed 11/24/25 at 8:40 AM
BOARD OF MASON COUNTY COMMISSIONERS
DRAFT BRIEFING MEETING AGENDA
411 North Fifth Street, Shelton WA 98584
Week of November 24, 2025
*This is being noticed as a Special Commission meeting because a quorum of the Mason County Commission may
attend this event and notification is provided per Mason County Code Chapter 2.88.020 - Special Meetings.
Monday, November 24, 2025
Zoom link available on the Mason County website
Commission Chambers
Times are subject to change, depending on the amount of business presented
9:00 A.M. Closed Session – RCW 42.30.140(4) Labor Discussion
10:00 A.M. Community Development - Kell Rowen
10:30 A.M. Public Works – Loretta Swanson
10:50 A.M. Support Services – Travis Adams
Commissioner Discussion – as needed
Tuesday, November 25, 2025
Zoom link available on the Mason County website
Commission Chambers
Times are subject to change, depending on the amount of business presented
10:00 A.M. Government to Government Meeting with Squaxin
1:00 P.M. Government to Government Meeting with Skokomish
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No.
From: Kell Rowen & Luke Viscusi Ext: 286
Community Development ☒
Action Agenda: ☐
Public Hearing: ☐
☐
Briefing Date(s): November 24, 2025 Agenda Date(s): TBD
Internal Review: ☐ Finance ☐ Human Resources ☒ Legal ☐ IT ☐ Risk ☐ Other
(This is the responsibility of the requesting Department)
Item: The Mason County Historic Preservation Commission (MCHPC) recommends withholding grant
funds to a Heritage Grant recipient.
Background/Executive Summary: On behalf of the Board of County Commissioners, MCHPC
administers the Mason County Heritage Grant Program (HGP) to assist projects that promote the public’s
access to County history. Grant recipients are required to submit a final report, including receipts and/or
proof of payment within 10 days of the grant completion date. This deadline was not met.
The grant contract language under 3. (c) states the final report shall be submitted within 10 calendar days
of the authorized grant completion date (October 8, 2025). The final reporting and receipts were not
submitted until November 12, 2025.
Under 3. (d) the contract states that non-compliance with local, state, and federal permit requirements,
ordinances and law can result in the revocation of approved funding.
The Director of Community Development recommends that the BOCC not withhold funds for late
reporting.
Budget Impact (amount, funding source, budget amendment, etc.): $4,000.00 (revenue collected from
recording fees authorized by RCW 36.22.170).
Public Outreach: N/A
Requested Action: Discussion about BOCC inclination to withhold funds, which would be done via
Action Agenda.
Attachment(s): 2025 Heritage Grant Guidelines; 2025 MCHG Final Contract for Harstine Island
Community Club; Non-Compliance Letter to Harstine Island Community Club; 2025 Heritage Grant
Final Report from Harstine Island Community Club
Mason County Heritage Grant Program Guidelines October 10, 2024 Page 1
Mason County Heritage Grant Program Guidelines
Mission: The Mason County Heritage Grant Program provides resources to assist in the
collection, preservation, and interpretation of Mason County’s heritage.
About the Program: On behalf of the Board of County Commissioners, the Mason County
Historic Preservation Commission (MCHPC) administers the Mason County Heritage Grant
Program (HGP) to assist projects that promote the public’s access to County history.
The program is funded with a portion of document recording fees collected by the Mason County
Auditor. The allocation of these fees for projects that “promote historical preservation or
historical programs, which may include preservation of historic documents” is authorized under
RCW 36.22.170. The revenues accrue to a dedicated fund and may not be used for any purposes
other than those stipulated in the statute. The program is operated in such a way that revenues
accruing to the fund in one year are allocated in the following year, ensuring that project awards
will be available regardless of prevailing economic conditions.
Eligibility:
1. Who can apply: Non-profit organizations currently registered with the Washington Secretary
of State or 501(c)(3) and government entities, including tribes, are eligible for consideration, as
long as they have a clear focus on heritage within Mason County. Projects sponsored by
individuals are not eligible.
2. Project Categories: To qualify for assistance, projects must fall into one of the
following categories:
• Professional Development
• Public Education
• Small Capital Projects
• Collections Management
• Heritage Investigations
• Historic Preservation
3. Project Ranking Criteria: The evaluation of the grant proposals will be based on the following
criteria. (Points in parentheses):
• Promotes heritage, preservation and history in Mason County (25 pts. maximum).
• Public benefit, shows public need and scope, and will increase public understanding,
exposure and experience of Mason County history (20 pts. maximum).
• Applicant has the capacity to complete the project using professional standards (15
pts. maximum).
• Immediate need or opportunity and relates to applicants’ mission and/or goals (15
pts. maximum).
• Clear, measurable outcomes that are attainable within the funding period (10 pts.
maximum).
• Well defined budget as well as effectively leveraged funding and support from other
sources (total project costs, i.e. grant amount plus hard or soft match; enhancing historic
visibility) (10 pts. maximum).
• Economic benefit to Mason County (5 pts. maximum).
Mason County Heritage Grant Program Guidelines October 10, 2024 Page 2
Note - Ongoing operational costs (staff, utilities, rent, etc.) are not eligible for HGP funding.
Available Funds:
Grant proposals may be requested up to $5,000. No match of any kind is required;
however, if feasible, applicants are encouraged to provide some hard or soft match to
illustrate their commitment to the project. The total funding level for the Mason County
Heritage Grant Program will be determined by the number and quality of the proposals.
Proposal Process:
The program operates on a calendar year budget with one proposal period during the calendar
year. The proposal deadline for each calendar year is the third Friday of January by 12:00 p.m.
Projects must be completed within 6 months of the grant award. Grant recipients can request a
one-time six-month extension. Extension requests must be in writing and be submitted to the
Mason County Historic Preservation Commission for approval no later than 12:00 p.m. four
months from date of award.
Applicants are allowed to submit one proposal per grant period. If a six-month time extension has
been granted for a previously approved grant, the grant recipient will not be eligible to request
grant funding until completion of the participants current grant. Grant recipients not completing
projects within the initial six month period and do not have an approved time extension will not
be eligible for grant funding for one year from the date of the completed grant. Only an
authorized official for the organization is allowed to sign the proposal (i.e. city official,
organization president, etc.). The application must also be signed by the organization’s financial
officer.
1. Submittal/Review:
• Develop grant proposals addressing each element in the order identified under Project
Ranking Criteria.
• Complete the grant proposal and submit one original signed proposal, one set of
support materials (optional), and one additional copy of all materials to the Mason
County Historical Preservation Commission, Mason County DCD, 615 W. Alder
Street Shelton, WA 98584. Proposals which are mailed to the above address must be
postmarked by the deadline dates established for each period. Hand delivered
proposals must be received no later than by 12:00 p.m. for the deadline dates
established for each period. If proposal deadline dates fall on a non-county business
day, proposals are due by 12:00 p.m. the next business day. Late or incomplete
proposals will not be accepted. Proposals will be reviewed for completeness by staff.
After the proposal deadline closes, staff will forward completed proposals to the
MCHPC for review.
• Public Review Procedure:
o The MCHPC will discuss the proposals and score them using the approved
ranking criteria at a public meeting held at 2:00 p.m. on the second Thursday
of February, at 415 N. 6th Street, Shelton, WA 98584 (video call optional).
Applicants are highly encouraged to attend.
o The MCHPC will come to the meeting having already reviewed the
applications.
Mason County Heritage Grant Program Guidelines October 10, 2024 Page 3
o Applicants in attendance will introduce themselves, their organization, and
briefly present their project.
o If necessary, the MCHPC will ask follow-up questions to the applicants in
attendance and/or discuss any applications in greater detail.
o The MCHPC will score or revise their initial scoring for each application based
on the information discussed at the meeting.
o The MCHPC will announce their final scores for each application, which will
be aggregated into a single, final score for each applicant.
o The MCHPC will discuss recommendations for funding all, a portion of, or
none of specific applications based on final score, review criteria, or
stipulations within the grant applications.
o The meeting will adjourn after a motion has been passed by the MCHPC to
recommend funding for the awarded applications.
• Recommendations for funding will then be forwarded to the Board of County
Commissioners (BOCC). The BOCC will make all final funding and approval
decisions.
2. Contract/Scope of Work: Approved grant proposal recipients will sign a contract with Mason
County and will provide a scope of work. The scope of work will be an attachment to the
contract.
3.Reimbursement: The HGP is a reimbursement program. The grantee will complete their
projects and include an invoice with their Final Report to the County for reimbursement of the
approved expenditures. Grantees will allow at least 60 days for reimbursement after the invoice
has been received by the County. A progress report and documentation of expenditures will be
required for the advance of funds before the completion of a project.
4. Final Report: Upon completion of the granted project, a final report shall be submitted by the
grantee to the MCHPC. The final report should briefly report the completion and the outcome of
the granted project, include an invoice for reimbursement to the County (as specified in the grant
contract), include all receipts and/or proof of payment for the approved purchases, and shall be
submitted to the Mason County Historical Preservation Commission, Mason County DCD, 615
W. Alder Street, WA 98584 within 10 calendar days of the authorized grant completion date.
5. Special Notice for Properties Listed on the Mason County Register of Historic Places: Locally
registered historic properties in Mason County must have a Certificate of Appropriateness
submitted with the application package if the project meets the review requirements of the
Mason County Historic Preservation Ordinance Chapter 17.40.150. Mason County Heritage
Grants will not be approved for projects that would result in the disqualification of properties on
federal, state or county historic registers. It is recommended that potential applicants contact the
Mason County Historic Preservation staff by emailing hpc@masoncountywa.gov or call 360-
427-9670 ext. 352 to discuss proposals at least 3-months prior to applying for any project
involving locally registered historic sites.
Mason County Heritage Grant Program Guidelines October 10, 2024 Page 4
6. Compliance with Local, State and Federal Permits, Requirements, Ordinances, Regulations
and Laws: Applicants are responsible for compliance with all local, state and federal permits,
requirements, ordinances, regulations and laws associated with approved Heritage Grants. Non-
compliance can result in revocation of reimbursement of approved funds.
ADDITIONAL INFORMATION:
Project Categories:
The following are examples of activities which are meant to illustrate the types of potentially
eligible projects. The examples listed below are not meant to be exclusive or exhaustive.
Applicants unsure of a potential project’s eligibility should contact the Mason County Historical
Preservation Commission, at Mason County DCD, 615 W. Alder Street Shelton, WA 98584,
360-427-9670 for a determination. Projects may fall under more than one category.
• Professional Development: This category provides support for activities, which
enhance the capabilities of the board, staff and volunteers of non-profit organizations to
collect, preserve and interpret history in Mason County. Examples:
o Development or sponsorship of programs for the professional training of non-
profit staff and volunteers related to historical preservation.
o Provide capacity-building training for the boards and staff of non-
profit heritage organizations.
• Public Education: This category provides support for activities that incorporate
Mason County history into the educational infrastructure and the general public
discourse. Examples:
o Research, design, production, installation and promotion of permanent
and semi-permanent exhibits, both on-site and off-site.
o Research, design, production and management of traveling exhibits for
schools.
o Original research that will result in publication, exhibit, public event, or some
other product that places the outcome of the research before the public on a
not for profit basis.
o Production and distribution costs for books, articles, videos, oral history
tapes, DVDs, etc., on a not for profit basis which address some aspect of
Mason County history.
• Small Capital Projects: This category provides support for historical preservation
projects that assist an organization in meeting health, safety and welfare needs that
preserve its facility assets and enhance service to the public. If a small capital project is
located within a local historic preservation jurisdiction, evidence of review and approval
by the local jurisdiction that the project meets the U.S. Secretary of the Interior
Standards is required.
o Design and installation of modifications to meet ADA requirements.
o Exterior maintenance (roofing, painting, relevant landscaping, etc.) of
substantive value/nature, i.e., more than routine and periodic
maintenance expected of a prudent owner or tenant if such maintenance
is necessary to protect historic archival exhibits.
Mason County Heritage Grant Program Guidelines October 10, 2024 Page 5
o Substantial interior projects that preserve the structural and/or signature
design integrity of heritage facilities.
o Acquisition of technology hardware with a projected useful life of three
or more years that is used in direct support of the applicant’s project.
• Collections Management: This category provides support for projects that assist
nonprofit organizations to effectively execute their stewardship obligations for their
collections. Examples:
o Acquisition of significant additions to the collections of non-profit heritage or
historical organizations.
o Professional services related to conservation of key items in the collections of
nonprofit heritage agencies.
o Acquisition of software to computerize collections management (For technology
hardware, refer to Small Capital Projects).
o Provision of a portion of the local share of the cost for an operational assessment
by a qualified professional or an accredited institutional program (e.g., the
Museum Assessment Program).
• Heritage Investigations: This category provides support for activities that involve
recovery, recording and reporting/presentations of Mason County heritage materials.
Examples:
o Archaeological surveys, excavations and reporting of heritage sites and artifacts,
in consultation with local Indian Tribes, within Mason County.
o Archival investigations and reporting of documents involving the heritage of
Mason County.
o Recording and reporting ancient and historic artifact collections in public and
private ownership from Mason County. Artifacts in this category can vary in
scale, e.g., from barns/buildings down to projectile points and oxen shoes.
• Historic Preservation: This category provides support for activities that directly result in
the identification, evaluation and and protection of significant heritage resources.
Examples:
o Survey efforts.
o Historic designation.
o Site condition analysis or evaluation.
o Research/documentation efforts.
o Completion of preservation planning documents.
o Other efforts that result in the protection of Mason County
heritage.
Enabling Legislation for this Program:
RCW 36.22.170: The Revised Code of Washington can be viewed online
at: http://apps.leg.wa.gov/rcw/.
Mason County Heritage Grant Program Guidelines October 10, 2024 Page 6
Professional Standards Guidelines for Applicants:
If the core of the grant project is historic preservation, it shall be carried out in compliance
with the U.S. Secretary of the Interior Standards for such projects and other applicable codes
and regulations at the federal, state and local levels. Please see link below.
American Association of Museums Best Practices:
https://www.aam-us.org/?s=standards
Secretary of the Interior Standards for Rehabilitating, Restoring, and
Reconstructing Historic Buildings:
http://www.nps.gov/hps/tps/standguide/
Oral History Standards:
http://www.oralhistory.org/?s=Standards
Americans with Disabilities Act Guidelines:
http://www.ada.gov/
Digital Project Standards Resources:
http://content.lib.washington.edu/cmpweb/project/proj-resources.html
Mason County Historical Preservation Commission
http://www.co.mason.wa.us/historic/index.php
Mason County
Historic Preservation commission
Harstine Island Community Club
PO Box 1635
Shelton, WA 98584
October 29, 2025
RE: Notice of Non-compliance for Mason County 2025 Heritage Grant
Dear Harstine Island Community Club,
The Mason County Historic Preservation Commission is notifying your organization that they
are out of compliance with the terms of the 2025 Heritage Grant Contract (attached). The Mason
County Board of County Commissioners granted approval of up to $4,000 for the project
described in the attached Exhibit A, for a project period beginning March 28, 2025, and ending
on September 28, 2025.
Six-month extension requests need to have been submitted in writing by July 28, 2025. No six-
month extension was requested by the Harstine Island Community Club.
A final report summarizing the project, its completion, and outcomes, including receipts and
proof of payment need to have been submitted by October 8, 2025. No final report has been
received by the Mason County Historic Preservation Commission.
An email stating the aforementioned deadlines and including the contract was sent to
hiccsec@gmail.com and moline@pacbell.net on March 25, 2025.
Multiple emails were sent to hiccsec@gmail.com and moline@pacbell.net between March 31,
2025 and April 7, 2025. Since replies were only received from moline@pacbell.net (Michelle
Moline), all subsequent grant-related emails were only sent to moline@pacbell.net, as it was
clear that Michelle Moline was the project contact.
Emails were sent to moline@pacbell.net on June 27, 2025, and July 21, 2025, notifying the
Harstine Island Community Club of the deadline to request an extension. An email was sent to
moline@pacbell.net on August 28, 2025, notifying the Harstine Island Community Club of the
final report deadline.
Neither Luke Viscusi nor the Mason County Historic Preservation Commission received any
communication regarding the 2025 Heritage Grant from the Harstine Island Community Club or
its representatives (including Michelle Moline) between April 15, 2025, and the date of this
letter.
Since the Harstine Island Community Club is out of compliance with the attached contract, no
reimbursement for the project will be completed by Mason County.
Additionally, per the Mason County Heritage Grant Program Guidelines, dated October 10,
2024, “Grant recipients not completing projects within the initial six month period and do not
have an approved time extension will not be eligible for grant funding for one year from the date
of the completed grant.” Therefore, the Harstine Island Community Club is also ineligible for the
upcoming 2026 Heritage Grant cycle. The Harstine Island Community Club may apply for future
Heritage Grants opening after September 2026.
If there are questions or concerns, we recommend reaching out to Luke Viscusi (360-427-9670
ext. 282 or LViscusi@MasonCountyWA.gov) and asking about attending a Historic Preservation
Commission meeting on the second Thursday of every month.
Sincerely,
Mason County Historic Preservation Commission
615 W Alder St,
Shelton, WA 98584
HPC@MasonCountyWA.gov
1
Luke Viscusi
From:Michelle Moline <moline@pacbell.net>
Sent:Wednesday, November 12, 2025 11:23 AM
To:Luke Viscusi
Subject:HICC Project Follow Up
Attachments:HICC Grant Scan 1.pdf; HICC Grant Scan 2.pdf; HICC Grant Scan 3.pdf
Hello Luke and the Commission,
Due to a misunderstanding among the HICC project committee and a mishap in the project specs communication, I am
submitting the required paperwork for our project completion now. At the time that we applied for the grant, I was actively
working on the facilitation of the project, however, due to our upcoming relocation to Italy, other HICC members stepped
forward to assure the completion of the project in my stead to lighten my load. Regrettably, miscommunication occurred
and caused us to miss the deadline for the paperwork, despite having worked diligently to get the project completed within
the project window.
Please allow me to further clarify:
It was my understanding that HICC had completed the paperwork for the project and when I inquired with the project lead,
he assured me that the paperwork had been completed. After having received Luke's email notification that we were out
of compliance, I discovered that the project lead was speaking about the PERMIT paperwork, not the grant paperwork.
Additionally, following the work being completed, Luke reached out to our HICC President for verification that the work did
not affect the exterior of the building or interfere with the line of site for the street side view and front of the building. This
further affirmed my belief that I was not in the loop any longer and I was under the assumption that all the paperwork had
been followed up on accordingly as the President assured me, she had indeed responded to Luke accordingly. This left
me with the impression that everything had been taken care of.
This simple miscommunication and misunderstanding caused the delay in our receipt's verification submission required to
receive our grant funding.
Our project was completed the first week of September. We opted to complete the full context of the project which
included the new heater system, as we received a generous donation of $15,000 from one of the HICC members to help
offset the project cost since it had increased by over $9,000 since the original bid was given to us. The full project cost
was paid in full as noted by the attached documentation.
It is with sincere hope and good faith that I'm asking for your consideration of these facts in your determining the
distribution of the grant funds to HICC even after having missed the project verification deadline by a stoke of
miscommunication. Your understanding of this happenstance would be sincerely appreciated.
Thank you kindly.
Respectfully submitted,
Michelle
HICC Secretary
Caution: External Email Warning! This email has originated from outside of the Mason County
Network. Do not click links or open attachments unless you recognize the sender, are expecting the
email, and know the content is safe. If a link sends you to a website where you are asked to validate
using your Account and Password, DO NOT DO SO! Instead, report the incident.
Mason County Heritage Grant
Project Location: Harstine Island Community Hall
Final Completion of Grant and the request for Grant payment
Project Description:
The Harstine Island Community Club hired a professional crew to install the insulation,
electrical , venting and HVAC system into the historic Hall building. The original oil heater
was retained to off-set the new heat pump system on very cold weather spells. This is the
first time the hall will have had a new heater since the early 1960’s and the first time ever
to have air conditioning. All outside units were kept to our “service area” next to our
propane tank and basement entrance. There was no visual impact to the exterior of the
building (to include no line of sight from the main street view and front of building).
The project was completed during the last week of August and first week of September
2025.
Full Project Budget:
Labor and Materials for the completion of the entire project $33,959.22
Deposit paid August 8, 2025 $16,979.61
Project Final payment paid September 9, 2025 $16,979.61
Project Paid in Full
Request for Grant funding $4,000
What are the measurable outcomes?
The Harstine Island Community Hall used an excellent professional vendor to complete
the project in full. The Hall will now enjoy temperatures at a comfortable level for all of
our HICC functions.
With the new system we anticipate that our heating bill will be reduced by roughly
20% annually.
The Hall has become usable during the hottest days of summer as we can now offer
AC while indoors. We have had to cancel events in the past due to the heat.
The Harstine Island Theater Club, which is an Auxiliary Club of HICC will now be able
to comfortably hold their rehearsals and perform their Summer Play annually. The
HITC is the main cultural/arts group on the island and an important part of island life
since its establishment in the 1940’s.
Inspection of the project was completed by the committee members, and a training
was held on how to program and adjust the units for proper temperature control. This
training explained how to efficiently use the system and maximize cost savings.
Harstine Island Community Hall
Units are located at the back of the building screened by landscaping.
Units are next to basement service door entry.
Alas,
the
Main
Hall
has heat
and AC
Celebrating 111
years in 2025!
Action Items:
• Adopt-a-Road Agreement with the Hood Canal Lions Club for McReavy Road (from approx.
milepost 1.00 to milepost 6.00) and The Denson’s for E. Agate Road (from approx. milepost 0.00 to milepost
3.78)
• TIP-CAP application received from Andrew Flannagan for the Commissioner District 2 –
Hoodsport or Union RACs position.
Discussion Items:
• Solid Waste Voucher Reimbursement
Commissioner Follow-Up Items:
Upcoming Items:
November 25th @ 9:15 Public Hearing to consider 25mph speed limit on Yates Road
November 25th @ 9:15 Public Hearing to consider 25mph speed limit on Ellis Road
December 18th @ 11:30 Early Closure of Belfair Drop Box Station
December 18th @ 12:30 Early Closure of Eells Hill Transfer Station
12/26/2025- 1/10/2026 Free Christmas Tree Recycling (Eells Hill Transfer Station and
Belfair Drop-off Facility)
MASON COUNTY PUBLIC WORKS
COMMISSIONER BRIEFING
November 24, 2025
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No.
From: Mike Collins, PLS, PE, County Engineer Ext: 450
Public Works ☒
Action Agenda: ☒
Public Hearing: ☐
☐
Briefing Date(s): November 24, 2025 Agenda Date(s): November 25, 2025
Internal Review: ☐☐☐☐☐☐
(Please ensure proper internal review channels have been followed, this is the responsibility of the
requesting Department)
Item: Adopt-A- Road Applications
Background/Executive Summary:
Mason County Board of Commissioners established the Adopt-A-Road litter control program (County Code
Chapter 12.48), allowing volunteers to register to pick up roadside litter along County-maintained roads.
Public Works has received two Adopt-A-Road applications and agreements from volunteer groups wishing to
participate in the program. Both groups have been reviewed and determined eligible.
1. Hood Canal Lions Club
Interested in McReavy Road (milepost 1.00 to milepost 6.00)
2. The Denson’s
Interested in E. Agate Road (milepost 0.00 to milepost 3.78)
The Public Works Transportation Technician Tim Rhoades will meet with each group on-site, if approved by
the Board, to review program risks, responsibilities, safety rules, and answer any questions.
Each Adopt-A-Road Agreement is for a period of two years. Volunteers commit to picking up litter at least
twice per year and follow all program conditions. Public Works will supply and pick up trash bags, provide
safety materials and training aids, and support each group as outlined in the agreements. Trash collection and
disposal occur under the Community Litter Cleanup program overseen by the Sheriff’s Office.
Budget Impact (amount, funding source, budget amendment):
N/A
Public Outreach (news release, community meeting, etc.):
N/A.
Requested Action:
Recommend the Board of County Commissioners authorize moving both Adopt-A-Road items to the
November 25th Commission meeting and authorize the Chair to execute the Adopt-A-Road Agreements
between Mason County and the Hood Canal Lions Club and The Denson’s.
Attachments
1. Adopt-A- Road Applications
2. Vicinity Maps
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No.
From: Mike Collins, PLS, PE, County Engineer Ext: 450
Public Works ☒
Action Agenda: ☒
Public Hearing: ☐
☐
Briefing Date(s): November 24, 2025 Agenda Date(s): December 9, 2025
Internal Review: ☐☐☐☐☐☐
(Please ensure proper internal review channels have been followed, this is the responsibility of the
requesting Department)
Item: Transportation Improvement Program Citizen Advisory Panel (TIP-CAP) - Appointment
Background/Executive Summary:
Public Works has received an application from Andrew Flannagan for appointment to the Transportation
Improvement Program Citizen Advisory Panel (TIP-CAP). Mr. Flannagan is seeking to fill the Commissioner
District 2 – Hoodsport or Union RACs position.
Public Works requests that the Board consider interviewing Mr. Flannagan and, pending a successful
interview, appointing him to TIP-CAP. Currently, only four of the nine TIP-CAP positions are filled.
Member Representing Term
Vacant
Vacant
Andrew Flannagan
Vacant
Vacant
Budget Impact (amount, funding source, budget amendment):
N/A
Public Outreach (news release, community meeting, etc.):
Information regarding the Advisory Board, membership and vacant positions is available on the County
website.
Requested Action:
Requesting the Board of County Commissioners consider the following:
1. interviewing Andrew Flannagan for appointment to the Commissioner District 2 – Hoodsport or
Union RACs position.
2. appoint Andrew Flannagan to the Transportation Improvement Program Citizen Advisory Panel (TIP-
CAP) to Commissioner District 2 – Hoodsport or Union RACs for a three-year term expiring
December 9, 2029.
Attachments: TIP-CAP Application
Received 08/13/2025
Commissioners Randy Neatherlin,
Sharon Trask and Pat Tarzwell.
Travis Adams, McKenzie Smith,
Amy Braakman, Loretta Swanson
Mason County Administrator
411 N 5th Street
Shelton, WA 98584
(360) 427-9670 ext. 419
Mason County Commissioner
Briefing Items from County Administrator
November 24, 2025
Specific Items for Review
Resolution to delete Fund 114 and establish Department No. 181 - Jennifer Beierle
2025 Supplemental Appropriations and Budget Amendments - Jennifer Beierle
2026 Proposed Budget - Jennifer Beierle
Administrator Updates
Commissioner Discussion
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No.
From: Jennifer Beierle Ext: 532
Central Services ☒
Action Agenda: ☒
Public Hearing: ☐
☐
Briefing Date(s): 11/24/2025 Agenda Date(s): 11/25/2025
Internal Review: ☒ Finance ☐ Human Resources ☒ Legal ☐ IT ☐ Risk ☒ Other -AC
(Please ensure proper internal review channels have been followed, this is the responsibility of the
Item:
Resolution to delete Fund 114, Victim Witness Activity, and establish Department No. 181, Victim
Witness Activity, within the general fund for the 2026 budget
Background/Executive Summary:
Fund 114 was created by Mason County Resolution No. 100-06 to account for a grant from the
Washington State Department of Community Trade and Economic Development (CTED), which funded a
0.5 FTE position to assist in meeting the needs of crime victims in Mason County.
Although the grant remains active, staff and the Audit Committee recommends consolidating the Victim
Witness Activity Fund into the General Fund to improve efficiency, strengthen fiscal oversight, and
ensure compliance with Washington State Auditor’s Budgeting, Accounting, and Reporting System
(BARS) requirements.
Under this proposal, grant activity will continue to be tracked within Department No. 181 of the General
Fund.
Associated Costs/Budget Impact (amount, funding source, budget amendment, etc.):
Approximately $54,246 in revenue and expenditures will be moved from Special Fund No. 114 to
Department No. 181 in the General Fund as part of the 2026 budget.
Public Outreach:
N/A
Requested Action:
Request the Board approve the resolution deleting Fund 114, Victim Witness Activity, and establish
Department No. 181, Victim Witness Activity, within the general fund for the 2026 budget.
Attachment(s):
• Draft Resolution
Section 4. Budget Implementation.
The Mason County Treasurer, Auditor, and Budget Office is hereby directed to make all
necessary accounting and budget adjustments to reflect the deletion of Fund 114 and the
establishment of Department 181 within the General Fund for the 2026 fiscal year.
Section 5. Effective Date.
This resolution shall take effect immediately upon adoption and shall be implemented as
part of the 2026 Mason County Budget.
APPROVED AND ADOPTED this_ day of ___ , 2025.
BOARD OF COUNTY COMMISSIONERS
MASON COUNTY, WASHINGTON
Sharon Trask, Chair
Pat Tarzwell, Vice-Chair
Randy N eatherlin, Commissioner
ATTEST:
Christopher Pinkston, on
behalf of McKenzie Smith,
Clerk of the Board
Tim Whitehead, Chief Deputy Prosecuting Attorney
Distribution: Auditor, Treasurer, Prosecuting Attorney, Budget & Finance
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No.
From: Jennifer Beierle Ext: 532
Central Services ☒
Action Agenda: ☒
Public Hearing: ☒
☐
Briefing Date(s): 11/24/2025 Agenda Date(s): 11/25/2025, PH 12/16/2025
Internal Review: ☒ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other
(This is the responsibility of the requesting Department)
Item:
Requests for supplemental appropriations and amendments to the 2025 budget
Background/Executive Summary:
Requests for supplemental appropriations and amendments to the 2025 budget are attached.
Budget Impact (amount, funding source, budget amendment, etc.):
See Attached
Public Outreach:
RCW 36.40.100 requires the Board to publish notice in the official county newspaper for two consecutive
weeks prior to the budget hearing.
Requested Action:
Request to set a public hearing for December 16, 2025, at 9:15 a.m. to consider and approve supplemental
budget requests and budget transfers to the 2025 budget.
Attachment(s):
Draft Resolution for Budget Supplemental Appropriations and Amendment Requests and
Proposed 2025 Budget Amendment #2 Detail and Detailed Budget Entries
RESOLUTION NO.
2025 BUDGET
BUDGET SUPPLEMENTAL APPROPRIATIONS AND AMENDMENT REQUESTS -NOTICE OF HEARING
WHEREAS, by reason of conditions which could not be reasonably foreseen at the time of making the budget
for the year 2025, it is necessary to make provisions for supplemental appropriations and amendments to the budget
as required by RCW 36.40.100, and RCW 36.40.195; and
WHEREAS, the revenue and expenditure adjustments to County funds, as listed in Attachments A & B to this
Resolution, are required in order to incorporate into the budget the revenues and expenditures now identified, which
were not known at the time of original budget adoption; and
WHEREAS, the net total of adjustments to 2025 authorized expenditure appropriations in the General Fund is
an increase of $1,735,054; and
WHEREAS, the net total of adjustments to 2025 authorized expenditure appropriations in funds other than
the General Fund is an increase of $644,500; and
THEREFORE, BE IT RESOLVED BY THE Board of Mason County Commissioners:
That the 16th day of December, 2025 at the hour of 9:15 a.m., in the Mason County Commissioners Chambers in
Courthouse Building I, 411 North 5th Street, Shelton, Washington, is hereby fixed as the time and place for a public
hearing upon the matter of Budget Amendment Requests to the 2025 Budget as provided in Attachments A & B to
this Resolution.
A copy of this resolution and the proposed amendments to the 2025 budget is available by contacting Jennifer
Beierle, Budget & Finance Manager, at (360) 427-9670 ext. 532.
The Clerk of the Board is hereby authorized, empowered, and directed to cause notice of such hearing to be published
as provided by law.
DATED this 25st day of November, 2025
ATIEST:
Christopher Pinkston, on
behalf of McKenzie Smith,
Clerk of the Board
APPROVED AS TO FORM:
Publish 2x 12/4 & 12/11 bill to
Commissioners,
411 North 5th Street, Shelton
BOARD OF COUNTY COMMISSIONERS
MASON COUNTY, WASHINGTON
Sharon Trask, Chair
Pat Tarzwell, Vice Chair
Randy Neatherlin, Commissioner
ATTACHMENT A TO RESOLUTION NO. _________2025 BUDGET AMENDMENT #2
DETAIL
LINE
FUND
FUND NAME DEPARTMENT
REVENUE EXPENDITURE
1 001
2 001
4 001
COURTHOUSE
60,000
INCREASE IN SECURITY NEEDS DUE TO THE
5 001 350,000
6 001 1,300,000 1,300,000
7 001
FOR PURCHASE OF INTERCIVIC VERITY
VANGUARD VOTING SYSTEM THAT HAS NOT
8 109
ELECTION
136,600 165,109
VOTING SYSTEM - NEEDS TO BE APPROVED BY
THE BOARD BEFORE BUDGET AMENDMENT IS
9 164
10 412
TO BELFAIR SEWER DUE TO MATCH ACTUAL
11 194
TO BELFAIR SEWER DUE TO MATCH ACTUAL
GENERAL FUND TOTAL 1,309,000 1,871,654
OTHER FUNDS TOTAL 136,600 549,609
ALL FUNDS GRAND TOTAL 1,445,600 2,421,263
Page 1 of 1
ATTACHMENT B TO RESOLUTION NO. _________2025 BUDGET AMENDMENT #2 DETAILED BUDGET ENTRIES
LINE
FROM
ACCOUNT TYPE I/D REVENUE
BALANCE
DESCRIPTION
General Fund Total:1,309,000 1,735,054 (426,054)
Other Funds Total:- 644,500 (644,500)
All Funds Grand Total:1,309,000 2,379,554 (1,070,554)
Page 1 of 1
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No.
From: Jennifer Beierle Ext: 532
Central Services ☒
Action Agenda: ☐
Public Hearing: ☐
☐
Briefing Date(s): 11/24/2025 Agenda Date(s): Click or tap here to enter text.
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other
(Please ensure proper internal review channels have been followed, this is the responsibility of the
Item:
Overview of the 2026 Proposed Budget Draft
Background/Executive Summary:
The 2026 proposed summary budget includes the Board of County Commissioner’s maintenance level
budget as of November 24, 2025.
Associated Costs/Budget Impact (amount, funding source, budget amendment, etc.):
See attached.
Public Outreach:
The 2026 proposed budget summary and was posted on the County’s website: www.masoncountywa.gov
on November 17, 2025. The public is invited to comment throughout the budget process.
Requested Action:
Request the Board review the draft 2026 Mason County Budget for the General Fund by Department and
all other County funds at the fund level.
Attachment(s):
• 2026 Mason County Summary Draft Budget as of November 24, 2025: General Fund by
Department & all County funds at the fund level