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2025/10/27 - Briefing Packet
Commission meetings are live streamed at http://www.masonwebtv.com/ and public comment is accepted via email msmith@masoncountywa.gov; mail to Commissioners Office, 411 N 5th Street, Shelton, WA 98584; or phone at (360) 427-9670 ext. 419. If you need to listen to the Commission meeting via telephone, please provide your telephone number to the Commissioners’ office no later than 4:00 p.m. the Friday before the meeting. If special accommodations are needed, contact the Commissioners' office at Shelton (360) 427-9670 ext. 419 Briefing Agendas are subject to change, please contact the Commissioners’ office for the most recent version. Last printed 10/22/25 at 1:51 PM BOARD OF MASON COUNTY COMMISSIONERS DRAFT BRIEFING MEETING AGENDA 411 North Fifth Street, Shelton WA 98584 Week of October 27, 2025 Monday Noon WA State Association of Counties Zoom Meeting* Virtual Assembly *This is being noticed as a Special Commission meeting because a quorum of the Mason County Commission may attend this event and notification is provided per Mason County Code Chapter 2.88.020 - Special Meetings. Monday, October 27, 2025 Zoom link available on the Mason County website Commission Chambers Times are subject to change, depending on the amount of business presented 9:00 A.M. Closed Session – RCW 42.30.140(4) Labor Discussion 10:00 A.M. Pacific Mountain Workforce Development – William Westmoreland, CEO 10:20 A.M. Review of Department 2026 Policy Level Requests – Clerk 10:35 A.M. Auditor – Steve Duenkel 10:40 A.M. Public Works – Loretta Swanson 11:00 A.M. Support Services – Travis Adams Commissioner Discussion – as needed Tuesday, October 28, 2025 Zoom link available on the Mason County website Commission Chambers Times are subject to change, depending on the amount of business presented 9:30 A.M. Finance Committee Meeting Annual Repor t 2024-25 Jump to Section: Message from the Board Chair & CEO Board & Consortium Sponsorship & Advocacy Opportunity Begins Here Program Year 2024 Fiscal Looking Ahead Message from the Board Chair & CEO Michael Cade, Board Chair EN 1/30 At PacMtn, we understand that real opportunity starts with trust - trust in each other and in the systems we build to serve our region. This past year reminded us of the critical role our board plays in stewarding that trust. We have remained firmly committed to ensuring our investments are people-centered, equitable, and responsive to the diverse needs of our communities, especially in a year where continued economic shifts required flexibility, resilience, and strong partnerships. The strength of PacMtn’s network lies in the collaboration between staff, partners, and local leaders. Together, we have lifted up rural communities through targeted equity efforts, expanded youth work experience programs, and invested in reskilling strategies that meet real workforce demands. Research and experience tell us that regions which build with intention, guided by partnerships and a shared vision, are the ones that thrive. PacMtn is proof of that. The Board is proud to serve as both guardian of mission and voice of community accountability. We remain dedicated to transparency, inclusiveness, and alignment with regional priorities. As we look to Program Year 2025, we stand firmly alongside our partners, staff, and stakeholders, ready to keep moving forward together. In partnership and purpose, Michael Cade William Westmoreland, CEO Creating opportunity takes more than good intentions. It requires intentional collaboration, bold ideas, and disciplined execution. At PacMtn, we bring people together not because we have all the answers, but because we believe in the power of partnership and smart investment to drive meaningful change. This past year, our integrated strategy, including One Workforce and the Opportunity Begins Here (OBH) framework, helped us align resources and strengthen outcomes across the region. These efforts, paired with focused Sector Strategies, moved us forward despite ongoing challenges like funding shifts and system complexity. We are proud of what we have accomplished, from the successes of the Economic Security for All initiative to measurable improvements in job quality and wage growth for workers in our communities. Still, the challenges ahead are real. Our work requires data-informed decisions, a steadfast commitment to equity, and a constant drive for innovation. OBH has helped ground our region in a shared language and direction - one that centers people and possibility at every step. EN 2/30 Fresh Faces and Leadership Changes at PacMtn PacMtn Board The PacMtn Board brings together business leaders, educators, and community representatives who ensure our investments stay aligned with real needs. This year: Kevin Shutty, Executive Director of the Mason County EDC, steps in as incoming Board Chair, bringing deep knowledge of community and economic development. Marika Bertolini, Providence Centralia Hospital, adds valuable insight from healthcare and business. Dr. Sara Cabbage, South Puget Sound Community College, strengthens connections between workforce training and industry demand. Their combined leadership reinforces our ability to adapt to change and create opportunities where it matters most. Dr. Sara Cabbage Program Year 2025 will challenge our creativity and collective will. I believe, wholeheartedly, that opportunity still begins with us. Sincerely, William Westmoreland Back to the Beginning EN 3/30 Marika Bertolini Kevin Shutty Meet other PacMtn board members Elected Official Consortium PacMtn’s Elected Official Consortium ensures our work stays connected to local government and community realities. New members this year include: Commissioner Rick Hole (Grays Harbor County), recognized for his commitment to community development. Commissioner Rachel Grant (Thurston County), whose advocacy for survivor support and community well-being brings vital perspective. Together with returning leaders, the Consortium provides governance, oversight, and accountability that keeps PacMtn responsive to the people we serve. EN 4/30 Commissioner Sharon Trask (CLEO) Commissioner Rachel Grant Commissioner Rick Hole EN 5/30 Commissioner Sean Swope Commissioner Patrick "Jerry" Doyle Learn more about the Consortium Back to the Beginning Sponsorship & Advocacy EN 6/30 Collaborating for Regional Impact PacMtn is proud to partner with organizations that share a commitment to building a strong and resilient regional workforce. Through sponsorships, we're able to help support events and initiatives that align with our mission and extend the impact of its work across the region. During PY24, PacMtn sponsored several key events that brought together students, employers, community leaders, and workforce professionals. These included Try-A-Trade, the Future of Work event hosted by the Thurston Chamber, the Thurston EDC Business Expo, and the ALICE Summit and CEO Lunch in partnership with United for ALICE. These sponsorships reflect PacMtn’s belief that collaboration is essential to creating opportunity. Each event offered valuable spaces for learning, connection, and action - all in support of a stronger future for the region’s workers and businesses. Championing Regional Workforce Voices on the National Stage Over recent months, PacMtn has been active both locally and in Washington, D.C., ensuring the region’s workforce needs are part of the national dialogue. CEO William Westmoreland and Thurston County Commissioner Rachel Grant (Dist 2) attended the National Association of Workforce Boards Forum in March, focusing on the future of workforce legislation and policy shifts. In May, PacMtn joined the National Skills Coalition convening, meeting with federal staff to emphasize the importance of occupational skills training. While uncertainty remains around funding and WIOA reauthorization, our One Workforce model positions the region well for what lies ahead. EN 7/30 Read the full story here Honoring Excellence in the Workplace Vaughan Company receives 2024 Nancie Payne Workplace Excellence Award PacMtn proudly recognizes Vaughan Company of Grays Harbor as the 2024 recipient of the Nancie Payne Workplace Excellence Award. A family-owned manufacturer with global reach, Vaughan stands out for its commitment to innovation, employee development, and community connection, especially through its apprenticeship program with Elma High School. Read the full story here Back to the Beginning Opportunity Begins Here EN 8/30 Opportunity is built, not found. Our Opportunity Model brings together One Workforce (how we invest) and OBH (how people find opportunities). Together, they connect jobseekers to training and employers to talent —leading to self-sufficiency and strong local economies. In PY24, PacMtn and our partners: 776 Served 329 Employed 332 Trained 65 On-the-Job Training 83 Credentials 250 Measurable Skills Gains EN 9/30 20 Incumbent Worker Training These numbers show that a coordinated system can turn funding into real outcomes where people gain skills, employers fill roles, and communities grow stronger. Business Solutions At PacMtn, supporting employers goes hand in hand with supporting jobseekers. Strong businesses create strong communities, and we know that when employers thrive, people thrive. That’s why our Business Solutions work is demand-driven; we start by listening to what industries and local employers need, and then build strategies that connect those needs with the talent and training already present in our region. That means more than just filling open positions. It’s about working with employers to raise job quality, strengthen local industries, and building workplaces where people want to stay and grow. From sector-wide leadership and small business investments to innovative employer cohorts, PacMtn helps companies tap into the tools, resources, and partnerships they need to thrive—and to fuel a resilient regional economy Employers remained at the center of the system, with: 598 Businesses Engaged 89 Work Experiences 65 On-the-Job Trainings 16 Hiring Events 50 Career Pathways EN Connecting people and industries PacMtn’s sector strategies are built on a simple but powerful idea: workforce investments should be demand- driven. That means we focus on the industries most vital to our regional economy—and then align training, business services, and jobseeker support to meet those needs. By concentrating on six priority sectors—Healthcare, IT & Telecom, Forest & Wood Products, Food Production, Hospitality & Tourism, and Specialty Manufacturing & Logistics—we create clear pathways where employer demand meets jobseeker opportunity. Our approach follows the Next Generation Sector Partnerships framework, which goes beyond traditional workforce development by emphasizing: Deep industry partnerships: bringing employers to the table as co-creators, not just consumers of talent. Collaboration across education and community: ensuring solutions are inclusive and sustainable. A focus on access and job quality: so the opportunities we build are not only available, but meaningful. This demand-driven model ensures that when employers say they need skilled workers, we’re ready with training programs, partnerships, and supports that deliver. It also means jobseekers can trust that the careers we promote will offer stability, growth, and pathways to self-sufficiency. Healthcare $22.04 Avg. Wage 82 Employed Healthcare is the strongest engine for employment in the region, reflecting both ongoing demand and stability. The sector consistently provides meaningful work and steady wages while directly addressing one of the community’s most urgent needs: access to quality care. Learn More EN Forest & Wood Products $26.20 Avg. Wage 15 Employed As a legacy sector, forest and wood products continue to deliver solid, family-wage opportunities. These careers connect traditional skills with modern industry needs, offering steady employment and long-term stability for the communities that depend on them. Learn More Specialty Manufacturing & Logistics EN $25.74 Avg. Wage 68 Employed Manufacturing and logistics placements highlight the region’s capacity for durable skills and upward mobility. With strong wages and career pathways, this sector is a cornerstone of the Opportunity Model, supporting both employers’ growth and workers’ long-term success. Learn More IT & Telecom $31.11 Avg. Wage 12 Employed IT and telecom placements, though smaller in number, represent high-value opportunities with the strongest wage potential. They demonstrate the importance of building pipelines into knowledge-based industries that can diversify the economy and attract young talent. Learn More EN Food Production $19.54 Avg. Wage 15 Employed Food production remains an anchor industry in rural communities. Although the number of placements is smaller compared to other sectors, these jobs play an important role in stabilizing families and sustaining local economies, particularly where agricultural and processing work is central. Learn More Hospitality & Tourism $19.30 Avg. Wage 61 Employed EN Hospitality continues to be one of the region’s largest entry points into the workforce. While wages in this sector tend to be lower than in others, it provides crucial first steps for jobseekers—especially young people and those re-entering the labor force—offering transferable skills and opportunities for advancement. Learn More Raising the bar: High Road Employers and Quality Jobs PacMtn is entering PY25 with a new tool to guide and elevate our work: the adoption of High Road Employer (HRE) and Quality Job (QJ) standards. These benchmarks define what good jobs look like— fair wages, inclusive benefits, safe workplaces, and clear opportunities for advancement. By adopting these standards, we can recognize and celebrate businesses that lead with quality, while encouraging others to raise the bar. The badges are more than recognition; they provide jobseekers with a trusted signal that the opportunities they pursue will be stable and meaningful. This focus on job quality is fueling momentum across the region. Convenings in Hospitality & Tourism and Specialty Manufacturing & Logistics have drawn strong participation, with employers stepping forward to serve on committees, join system team calls, and help design stronger career pathways. Momentum is also visible in expanded training capacity. The new Culinary Program at Grays Harbor College and the Trades program at SPSCC are building pipelines directly tied to helping workers prepare for careers that don’t just provide employment, but opportunity and stability. Together, these developments signal that PY25 will be a year of progress. With job quality standards in place and employers and educators stepping up, we are ready to transition into the next chapter: building programs that ensure every resident can connect to high-quality career opportunities. EN Putting Families First: Local Employers Step Up for Working Caregivers Finding reliable, affordable child care is a daily challenge for many families, one that often keeps parents and caregivers from fully participating in the workforce. Recognizing the growing impact of this issue, PacMtn partnered with the Washington State Department of Commerce to launch the Family-Friendly Workplaces Employer Cohort, a new effort aimed at helping employers respond in real, practical ways. Over the course of several weeks, eleven businesses from across the region came together to take a closer look at their policies and explore how even small changes could make a big difference. Guided by HR and finance professionals, each employer left the cohort with a tailored action plan and a stronger understanding of how to better support their employees who are also caregivers. EN This work is part of a broader statewide push to help businesses create workplaces that reflect the realities of modern life where flexible scheduling, supportive benefits, and a culture of understanding aren’t just nice to have, they’re part of doing business well. > > Learn more about how these employers are stepping up for their teams and their communities. 2025 Business Investment Grant Awardees Small businesses are the backbone of local communities, but many face barriers to growth, especially those owned by individuals from historically marginalized groups. To help bridge that gap, PacMtn, with support from the Washington State Department of Commerce’s Community Reinvestment Project, launched the 2025 Business Investment Grant program. The initiative is designed to give business owners the boost they need to expand operations, strengthen their workforce, and build long-term stability. Thirteen businesses across Thurston, Mason, Lewis, Grays Harbor, and Pacific counties were selected to receive nearly $67,000 in funding. From bakeries and restaurants to art galleries, farms, and fishing vessels, these awardees reflect the creativity and resilience of the region’s entrepreneurs. Each will put their grant dollars toward improvements like new equipment, employee training, and cost-saving measures that support both job growth and retention. More than financial investment, these grants highlight the vital role small businesses play in community well-being. By fueling local talent and innovation, PacMtn is helping business owners grow their enterprises while strengthening the regional economy for years to come. Explore other business grant recipients EN Fishing Vessel Crys Dee: Honoring Tradition, Sustaining Community Back to the Beginning Program Year 2024 Introductions to Programs and One Workforce PacMtn delivers a comprehensive workforce system across five counties—Lewis, Mason, Thurston, Grays Harbor, and Pacific. The One Workforce approach ensures every person, regardless of entry point, receives access to training, career guidance, and employer connections. From Strategy to Impact PacMtn’s One Workforce strategy keeps funding tightly focused on training for a small set of high-demand, high-opportunity occupations that drive the regional economy. By aligning WIOA Title I resources with discretionary grants, we’re able to maximize impact, helping jobseekers build skills that lead to self- EN Poverty Reduction $5,075,116 Served 776 Trained 192 On-the-Job Training 12 Credentials 12 Employed 486 Achieve Self-Sufficiency 179 WIOA Formula $4,473,135 Served 701 Trained 192 On-the-Job Training 26 Credentials Earned 115 Employed 369 sufficiency while supporting employers with a skilled talent pipeline. This targeted approach—through on- the-job training, apprenticeships, incumbent worker training, and other investments—ensures that every dollar advances both individual opportunity and regional economic strength. By concentrating investments in high-demand occupations through the One Workforce strategy, PacMtn ensures that training dollars translate into meaningful results. This intentional approach creates a clear line of sight from funding decisions to measurable outcomes—helping more people access quality jobs, achieve economic self-sufficiency, and strengthening the region’s employer base. The following results highlight how these strategic investments have translated into real impact across our communities. EN Specialty Programs $4,88,876 Served 91 Trained 32 On-the-Job Training 27 Credentials 2 Employed 53 Reentry Programs $532,000 Served 117 Trained 2 Employed 35 Matched Investment Savings Accounts (MISA) Multiply Impact Through PacMtn's MISA program, 41 participants enrolled and collectively saved $82,800. With a 2-to-1 match, the program deposited an additional $165,600—bringing the total savings to $248,400. On average, participants set aside $6,059 each while in the Economic Security for All program. These EN savings can now be invested toward life- changing goals such as homeownership, entrepreneurship, training and education, technology, and other essential needs. Once participants reach their savings goals, they can unlock these matched funds to take their next big step toward long-term stability and success. Read More About Career Accelerator Incentives and MISAs Investing in Culinary Arts at Grays Harbor College PacMtn is proud to support Grays Harbor College’s new Culinary Arts program, launching in Fall 2025. With the help from a $1 million Disaster Recovery National Dislocated Worker Grant secured by PacMtn, GHC has developed a state-of-the-art training program that prepares students for immediate employment in the culinary industry. From commercial kitchen training to food production, safety and sanitation, and hospitality skills, graduates will be ready to step into roles ranging from prep cook to restaurant worker. This program not only fills a critical gap in training capacity for our region, but also strengthens the pipeline for Hospitality and Tourism—one of PacMtn’s six priority sectors. By investing in local training and leveraging federal resources, we’re creating opportunities for residents to launch careers while meeting the workforce needs of regional employers “Through EcSA, I not only found a job, I learned how to save for the future. For the first time, I have money set aside for my kids.” EN WorkEx Members Briefed 1,163 Trained/Internships 454 Graduated 452 Interviewed 110 Offers of Employment 402 Employed within 180 days of Graduation 426 Military Transition Transitioning from military to civilian life is one of the most vulnerable and stressful periods for service members and their families. For many, identity and purpose are deeply tied to their military careers, making it challenging to align their skills with today’s civilian job market. The WorkEx program, operated by the Pacific Mountain Workforce Development Council (PacMtn), bridges this critical gap by providing equitable access to training, internships, apprenticeships, and employment services. In the previous program year, WorkEx successfully engaged more than 2,000 participants, developed over 230 internships with an 87% completion rate, and placed service members into high-wage jobs averaging $78,000 annually. Beyond skill development, WorkEx addresses systemic barriers to employment by connecting participants to housing, childcare, and transportation support, helping to mitigate risks such as veteran underemployment and homelessness. The program’s success reflects strong partnerships with more than 300 employers, the Department of Defense’s SkillBridge program, and local technical colleges, all working together to build a sustainable talent pipeline for high-demand industries like aerospace, advanced manufacturing, logistics, and healthcare. Looking ahead, PacMtn will expand WorkEx services across Washington, increasing capacity at additional installations such as Naval Base Kitsap and U.S. Coast Guard Seattle. By doing so, the program will continue to transform military skillsets into civilian career success, while strengthening the workforce and economy of our region. "The training helped me shift careers after the pandemic. Now I’m earning more than I did before." EN Enrolled into Dislocated Worker 31 Referred to WorkSource Services 30 WorkEx by Sector Hospitality and Tourism 37 Logging and Paper Product 12 Advanced Manufacturing 121 Healthcare 227 Food Production 33 IT and Telecom 153 Government 155 "The WorkEx program allowed my company to find qualified candidates, and it allowed me to demonstrate my skills and dedication to learning and improvement." "The opportunity provided through WorkEx permitted a less stressful process of getting the program approved. This permitted me to get a head start on changing careers and less money out of my pocket to achieve the transition." EN Building towards the future as we close out the program year As PY24 comes to a close, PacMtn reflects on a year defined by progress, resilience, and partnership. Even in the face of tighter resources and shifting policies at the state and federal levels, our staff, partners, and participants came together to adapt and deliver. The outcomes highlighted in this section are more than numbers on a page—they represent real people gaining skills, employers finding the talent they need, and communities growing stronger through collaboration. This year showed us that when we stay focused on people and grounded in our Opportunity Model, we can overcome obstacles and still expand opportunity. It also underscored the importance of innovation and alignment: every investment, training program, and partnership moves us closer to a regional workforce system that works for everyone. The foundation laid in PY24 positions us well for the road ahead. As we enter PY25, we remain committed to refining our strategies, raising job quality, and ensuring that every resident in our five-county region has access to meaningful pathways toward self-sufficiency. With momentum at our back and a shared vision for the future, we are ready to build on this progress and take the next steps together. Back to the Beginning Fiscal Funding Overview EN PacMtn manages and invests federal, state, and private dollars to support workforce development across our five-county region. This funding enables direct services to jobseekers and businesses, supports system infrastructure, and advances strategic initiatives. The graphic below shows total revenue and expenses for the program year, reflecting our commitment to transparency and impact. This chart shows how PacMtn allocates funding across key program areas. The breakdown highlights our investment in direct services, training, operations, and system support. Funding Streams, Expenditures, and Par ticipant Investments EN This graphic illustrates how PacMtn’s funding flows from multiple streams—federal, state, and other sources—into program expenditures and direct support for participants. It highlights the alignment of resources with service delivery, showing our commitment to maximizing every dollar for community impact. Spending by Service Category EN This graphic shows how PacMtn invests its resources across core service categories, including job search assistance, training, career navigation, and business services. It reflects our focus on meeting local workforce needs through targeted, high-impact investments. This graphic groups PacMtn’s investments by key program areas: Reentry, Specialty Programs, WIOA Formula Services, and Poverty Reduction. It shows how we align funding with community priorities and respond to the diverse needs of our region. This graphic details PY24 participant spending across five program focus areas: Reentry, Specialty Programs, WIOA Formula Services, Poverty Reduction, and Youth. It shows how PacMtn targets resources to support individuals in programs aligned with community needs and workforce priorities. EN This graphic shows PacMtn’s total expenditures in PY24, grouped by service type. It reflects how resources were allocated across core functions like training, career services, business engagement, and system operations to support a strong regional workforce system. Looking Ahead Hope and Resilience in a Time of Challenge PacMtn is entering Program Year 2025 with open eyes and a strong sense of purpose. While funding cuts are creating real challenges, the organization is staying grounded in its mission and moving forward with thoughtful planning and renewed determination. The core priorities remain the same. PacMtn will continue to support workers and employers through One Workforce Investment, Sector Strategies and Quality Jobs, and Opportunity Begins Here. As part of its response, PacMtn is making strategic shifts. These include closing the Tumwater WorkSource center, opening EN a smaller site in Lacey, and restructuring the Lewis County WorkSource location to better serve the region while lowering costs. Even as resources tighten, PacMtn continues to invest in people, partnerships, and practical solutions. The work may look different, but the heart of it remains the same. Read more about what is ahead for PacMtn Back to the Beginning Learn More Resources Opportunities Equal Opportunity Statement About Active Contracts Governing Documents Policy Reports and Resources Impact Equal Opportunity Concerns & Complaints WIOA Sitemap PacMtn Brand Standards WorkSource Brand Standards News and Media Funding Opportunities Careers At PacMtn Find out the latest information by signing up for our newsletter! Subscribe First and Last Name Email EN PacMtn WorkForce Development and WorkSource Washington is an equal opportunity employer/program. Auxiliary aids and services are available upon request to individuals with disabilities. - WA Relay 711 This product or program was funded with Federal grant funds. To learn the sources and proportions, please visit ourActive Contracts page. Follow Us Copyright © 2025 Pacific Mountain Workforce Development Council | Privacy Policy EN REGIONAL IMPACT REPORT 2024-25 Program Year UNEMPLOYMENT INSURANCE Workforce development impact report (PY 2024-25) THURSTON COUNTY Largest 2-year occupational decline Sales and related -224 $59,300 Construction and extraction -186 $78,800 Production -112 $54,900 Largest 2-year occupation growth Management 415 $140,400 Protective service 585 $82,100 Business and financial operations 866 $88,800 LEWIS COUNTY Largest 2-year occupational decline Sales and related -102 $55,000 Construction and extraction -88 $70,600 Educational instruction and library -44 $73,800 Largest 2-year occupation growth Production 67 $56,400 Healthcare support 91 $50,300 Healthcare practitioners and tech 130 $118,400 PACIFIC COUNTY Largest 2-year occupational decline Farming, fishing, forestry -93 $53,700 Construction and extraction -24 $66,100 Sales and related -19 $52,300 Largest 2-year occupation growth Production 18 $48,300 Healthcare practitioners and stech 34 $105,400 Healthcare support 51 $46,200 Food preparation and serving related -133 $43,500 GRAYS HARBOR COUNTY Largest 2-year occupational decline Largest 2-year occupation growth Sales and related -70 $54,200 Production -68 $53,400 Healthcare support 106 $48,400 Educational instruction and library 153 $72,100 Healthcare practitioners and tech 153 $111,400 Construction and extraction -73 $69,200 MASON COUNTY Largest 2-year occupational decline Largest 2-year occupation growth Sales and related -70 $54,200 Educational instruction and library -38 $72,600 Transportation and material moving 66 $51,600 Healthcare support 67 $49,300 Healthcare practitioners and tech 70 $110,600 Thurston Pacific Mason Grays Harbor Lewis Jul '24 Aug '24 Sep '24 O ct '24 Nov '24 Dec '24 Jan '25 Feb '25 M ar '25 Apr '25 M ay '25 Jun '25 0 200 400 600 800 1000 UNEMPLOYMWENT INSURANCE INTIAL CLAIMS BY COUNTY 776 people received intensive services funded by PacMtn 362 people received basic services 329 people gained employment 332 people completed training 65 people participated in on-the-job training 83 people earned industry credentials 250 people achieved measurable skills gains 22 people received incumbent worker training HEALTHCARE $22.04 / avg. wage 82 employed Healthcare is a stable and growing sector that provides meaningful work while addressing the community’s urgent need for access to quality care. IT AND TELECOM $31.11 / avg. wage 12 employed Though smaller in size, this high-value sector offers strong wage potential and pathways into knowledge-based industries that diversify the economy. FOREST AND WOOD PRODUCTS $26.20 / avg. wage 15 employed A legacy industry that connects traditional skills with modern needs, offering steady employment and family-wage careers for rural communities. MANUFACTURING AND LOGISTICS $25.74 / avg. wage 68 employed A cornerstone sector that provides durable skills, career pathways, and supports both employer growth and long-term worker success. FOOD PRODUCTION $19.54 / avg. wage 15 employed A critical anchor in rural communities, food production sustains local economies and stabilizes families through agricultural and processing jobs. HOSPITALITY AND TOURISM $19.30 / avg. wage 61 employed A key entry point into the workforce, hospitality provides transferable skills and opportunities for advancement, especially for young people and those re-entering the labor market. PACMTN REGION Workforce development impact report (PY 2024-25) 132 people received intensive services funded by PacMtn 37 people received basic services 39 people gained employment 14 people completed training 3 people participated in on-the-job training 11 people earned industry credentials 16 people achieved measurable skills gains 1 person received incumbent worker training HEALTHCARE $24.71 / avg. wage 11 employed FOREST AND WOOD PRODUCTS $29.00 / avg. wage 4 employed HOSPITALITY AND TOURISM $16.43 / avg. wage 10 employed IMPACT IN ACTION Jessan’ Stolen – Driving Toward a Brighter Future After enrolling in the WIOA Adult Program, Jessan earned his CDL-A license at Grays Harbor College and began work as a Log Truck Driver with Scott Vessey Trucking on May 26, 2025, earning $25/hour. His success shows the power of dedication and skills training to create lasting career change. Brandi Batchelor – From Experience to Employment Through a Work Experience (WEX) placement with Coastal Community Action Program (CCAP), Brandi demonstrated professionalism and drive. On March 18, 2025, she was hired permanently as a Care Coordinator at $22.08/hour, bringing her closer to her goal of becoming a Housing Manager. Bryce Clauson – Turning Aspiration into Achievement With support from the WIOA Adult Program and CCAP, Bryce secured a WEX opportunity aligned with his career goal. His commitment led to a permanent Care Coordinator role at CCAP, starting March 26, 2025, at $21/hour. Strengthening Local Workforce One participant secured employment as a Temporary Highway Maintenance Worker with WSDOT – Grays Harbor, earning $54,080 annually—helping address local labor shortages while strengthening essential community services. GRAYS HARBOR COUNTY Workforce development impact report (PY 2024-25) 45 people received intensive services funded by PacMtn 32 people received basic services 22 people gained employment 9 people completed training 0 people participated in on-the-job training 6 people earned industry credentials 11 people achieved measurable skills gains 2 people received incumbent worker training HEALTHCARE $19.83 / avg. wage 5 employed FOREST AND WOOD PRODUCTS $24.50 / avg. wage 4 employed MANUFACTURING AND LOGISTICS $26.30 / avg. wage 12 employed IMPACT IN ACTION Billing Coordinator – Evergreen Treatment Center After multiple layoffs and temporary jobs, a participant completed training funded by the Dislocated Worker program and secured a permanent role as a Billing Coordinator at Evergreen Treatment Center, earning $27.16/hour as of November 13, 2024. Building Purpose in Chehalis One participant, inspired by personal challenges growing up in Lewis County, enrolled in WIOA and began a Work Experience placement with the City of Chehalis. His goal: to become a social worker and role model for others. The experience gave him the skills and confidence to pursue a career in community-based work. Expanding Apprenticeship Pathways PacMtn is leading efforts to broaden access to apprenticeship opportunities for youth and adults: A new Water & Wastewater Recognized Apprenticeship Preparation Program (RAPP) launched this summer, providing high school students with 80 hours of training, mentorship, and potential utility jobs. The program aligns with Registered Apprenticeship requirements and will count toward state certification and journey worker credentials. Through PacMtn’s Upskill Initiative, one participant is advancing through Evergreen Rural Water Alliance’s apprenticeship program and is on track to complete Wastewater Management 2 by January 2026. LEWIS COUNTY Workforce development impact report (PY 2024-25) 63 people received intensive services funded by PacMtn 39 people received basic services 34 people gained employment 22 people completed training 1 person participated in on-the-job training 12 people earned industry credentials 28 people achieved measurable skills gains 2 people received incumbent worker training HEALTHCARE $20.64 / avg. wage 8 employed MANUFACTURING AND LOGISTICS $22.36 / avg. wage 6 employed HOSPITALITY AND TOURISM $18.74 / avg. wage 8 employed IMPACT IN ACTION Healthcare Career Launch With support from the WIOA Youth Program and Shelton Youth Connection, one participant secured a healthcare job that included employer-paid CNA training. She is now set to begin full-time work earning $21/hour—a life-changing step toward her long-term career goals. Building Stability and Independence Another youth participant came to PacMtn seeking stability and customer service experience. Through resume coaching, interview prep, and supportive services, they not only gained employment but also secured stable housing and income, creating a foundation for long-term success. First Job Experience A participant seeking to build basic career skills worked with program staff to develop long-term plans and employment readiness. They accepted a position at Bath & Body Works, gaining customer service experience and their first professional resume entry. MASON COUNTY Workforce development impact report (PY 2024-25) 8 people received intensive services funded by PacMtn 4 people received basic services 4 people gained employment 3 people completed training 0 people participated in on-the-job training 2 people earned industry credentials 5 people achieved measurable skills gains 1 person received incumbent worker training MANUFACTURING AND LOGISTICS $36.00 / avg. wage 1 employed HOSPITALITY AND TOURISM $19.08 / avg. wage 2 employed FOOD PRODUCTION $22.00 / avg. wage 1 employed IMPACT IN ACTION Jay E – From Training to the Open Road Determined to build an independent life, Jay enrolled in Lower Columbia College’s seven-week CDL program. Despite delays and equipment setbacks, he persevered—earning his CDL and securing a conditional job with Knight Transportation. He began paid training in June 2025, marking a major step toward his dream of becoming a long-haul truck driver. Hunter S – Driving Through Opportunity With support from PacMtn, Hunter earned his CDL Class A license at Washington Trucking School and began work as a Dump Truck Driver at Waltman & Sons Construction on April 21, 2025, earning $36/hour. What started as a conditional offer quickly became a stable, full-time career. Emily F – Gaining Stability and Skills Emily, a youth participant at risk of houselessness, was placed in a Work Experience role in Pacific County providing office support. She now works at Dollar General to maintain income while completing her GED at Grays Harbor College and earning her driver’s license. An On-the-Job Training offer awaits once her personal development goals are achieved. Kathryn A – Building Toward a Career in Marketing Kathryn began training in June 2025, successfully completing the first step toward her Adobe certification. With continued progress, she is working toward her long-term career goal in real estate and marketing. PACIFIC COUNTY Workforce development impact report (PY 2024-25) 427 people received intensive services funded by PacMtn 261 people received basic services 178 people gained employment 98 people completed training 20 people participated in on-the-job training 71 people earned industry credentials 158 people achieved measurable skills gains 16 people received incumbent worker training HEALTHCARE $21.99 / avg. wage 52 employed MANUFACTURING AND LOGISTICS $24.04 / avg. wage 30 employed HOSPITALITY AND TOURISM $20.38 / avg. wage 36 employed IMPACT IN ACTION Correctional Officer – A Path to Public Service One participant secured full-time employment with the Montana Department of Corrections, earning $72,800 annually—providing both financial stability and vital community safety services. Youth WEX to Employment A youth participant excelled during a Work Experience placement, earning glowing feedback and a letter of recommendation. Initially, the employer had no capacity to hire—but ultimately offered her a part-time position thanks to her professionalism and work ethic. From Graduation to RN Career After completing the RN program at Grays Harbor College, one participant received PacMtn support to cover the NCLEX exam, licensing, and work essentials. She went on to secure employment at Pacific Care Center, earning $42/hour, just in time to balance a new career and new family. Find Your Future: Connecting Community to Careers Find Your Future 2025 at New Market Skills Center brought together 350 attendees and 32 organizations for a vibrant, hands- on career exploration event. Employers, training providers, nonprofits, and first responders showcased pathways across multiple industries, creating a truly multi-generational space for career discovery. THURSTON COUNTY Workforce development impact report (PY 2024-25) Mason County Agenda Request Form To: Board of Mason County Commissioners Item No. From: Steve Duenkel Ext: 468 Department: Auditor Briefing: ☒ Action Agenda: ☒ Public Hearing: ☐ Special Meeting: ☐ Briefing Date(s): October 27, 2025 Agenda Date(s): October 28, 2025 Internal Review: ☒ Finance ☐ Human Resources ☒ Legal ☒ IT ☐ Risk ☐ Other (Please ensure proper internal review channels have been followed, this is the responsibility of the requesting Department) Item: Purchase of Hart Intercivic Verity Vanguard Voting System Machine. Background/Executive Summary: Executive Order (EO) 14248, “Preserving and Protecting the Integrity of American Elections, requires shall the Federal Elections Assistance Commission to take appropriate action to review and, if appropriate, re-certify voting systems to Voluntary Voting System Guidelines 2.0 (VVSG 2.0). The Hart Verity Vanguard system is the only system certified to VVSG 2.0 criteria. Associated Costs/Budget Impact (amount, funding source, budget amendment, etc.): $165,108.74 This price reflects as ‘first mover’ discount. Funds to be allocated from HAVA Grant and Auditor’s Machine & Equipment Special Fund 109. Public Outreach: N/A Requested Action: Request Board of County Commissioners Approval for the Auditor to purchase the Hart Intercivic Verity Vanguard System, sign the purchase order, and sign the Master Agreement. Attachment(s): Mason Co WA 101025 Vanguard Master Agreement DRAFTv3.pdf Vanguard Master Agreement_02202025 1 VANGUARD MASTER AGREEMENT This Master Agreement (“Agreement”), entered into effective as of _______________, 202__ (“the Effective Date”) by and between Hart InterCivic, Inc., a Texas corporation (“Hart”) and the Customer set forth below (”Customer”), sets forth the terms and conditions pursuant to which Customer may procure from Hart certain hardware (“Hardware”), software (“Software”) licenses and support services (“Software Support Services”), warranty services (“Warranty Services”), and/or design, engineering, software development, project management, operational training, election event support, and/or other professional services (“Professional Services”), from time to time. Hardware and Software may be referred to as “Products” and Warranty Services, Software Support Services and/or Professional Services may be referred to as “Services.” Products may be “Hart Hardware,” and “Hart Proprietary Software,” (i.e. “Hart Products”) or “Third Party Hardware” and “Sublicensed Software” (i.e. “Third Party Products”). The foregoing may be referred to together as the “Vanguard System.” Hart agrees to sell or provide to Customer Products and Services according to this Agreement, which includes all Exhibits. Customer agrees to all terms and conditions of this Agreement. Pricing and other material terms of Customer’s initial commitment are as set forth in the Quote attached hereto as Exhibit A-1. This Agreement comprises the complete and exclusive agreement for the sale and license of the Products and the provision of the Services. Customer acknowledges it has read and understands this Agreement (including all Exhibits) and is entering into this Agreement only on the basis of the terms set forth herein. Agreed and Accepted: Customer Hart Name: __________________________Hart InterCivic, Inc. Address: __________________________ PO Box 80649 __________________________ Austin, Texas 78708-0649 __________________________ Attn.: Julie Mathis, CEO Phone: __________________________800-223-4278 Facsimile: _________________________ 800-831-1485 E-mail: __________________________jmathis@hartic.com Executed By:_______________________ __________________________ Name: __________________________ Julie Mathis Title: __________________________ President & CEO This Agreement is not effective until executed by both parties. Each person signing this Agreement represents and warrants that he or she is duly authorized and has legal capacity to execute and deliver this Agreement. Mason County, WA 411 N 5th St. Shelton, WA 98584 (360) 427-9670 sduenkel@masoncountywa.gov Vanguard Master Agreement_02202025 2 1. ORDERING Customer may request quotations for Products or Services from time to time. The existence of this Agreement does not obligate Customer to request a quotation or purchase any Products or Services from Hart. Any Customer request for quotation must include the following information: (a) description of requested Product or Services; (b) unit quantity and/or desired term; (c) Hart’s part number and/or vendor part number, if applicable; (d) current unit price as provided by Hart, if applicable; (e) correct shipping address, if applicable; and (f) any other order information required by Hart. Customer may only make a request for quotation via email and other Hart approved electronic ordering methods, including facsimile. All Hart issued quotations are valid for thirty (30) days except as specifically stated on the quotation. If the quotation is approved by Customer via signature or other Hart approved method within thirty (30) days, Hart will provide notice of its acceptance via (i) countersignature following the date on which it receives Customer’s approval of the Hart quotation or (ii) shipment of any portion of the associated Product(s) or commencement of Professional Services, as applicable. Failure to provide such acceptance shall be deemed Hart’s rejection of the order. Hart reserves the right to accept or reject any order initiated by Customer in Hart’s sole discretion. Only quotations approved by Customer and accepted by Hart (each, a “Quote”) will obligate the parties to the terms of such quotations and this Agreement with respect to the applicable Products and/or Services. Each Quote shall be subject to the terms and conditions of this Agreement and shall be attached by reference hereto as Exhibit A (Exhibit A-1 for the first Products and Services sold and/or licensed and successive Exhibit As (i.e. A-2, A-3, etc.) for any additional Products and Services). 2. PRICING 2.1. Products. Prices for Products shall be set forth in the applicable Quote. All prices are exclusive of shipping and packing costs and insurance which shall be borne by Customer. 2.2. Annual License and Support Fee.. The “Annual Fee” is the combined fee for licensing (in the case of Hart Proprietary Software), sublicensing (in the case of Sublicensed Software, if any), and Software Support Services (a “License and Support Subscription”). The Annual Fee for the initial License and Support Subscriptions is included in the price for the applicable Product(s). The initial Annual Fee for subsequently ordered License and Support Subscriptions shall be similarly included in the price for the applicable Product(s), and unless otherwise specified, shall be pro-rated so as to be co-terminus with the initially- ordered License and Support Subscriptions. The Annual Fee for License and Support Subscription renewal terms will be set forth in the applicable invoice. Hart may adjust the amount of the Annual Fee for a License and Support Subscription renewal term by notifying Customer of any fee adjustment with the invoice in which the adjustment is made. Unless adjusted by Hart, the Annual Fee for a License and Support Subscription renewal term will be the same as the Annual Fee for the previous License and Support Subscription term. 2.3. Other Services. Pricing for Professional Services shall be set forth in the applicable Quote, or if not specified, at Hart’s then- current hourly rates. Pricing for any Extended Hart Hardware Limited Warranty (defined below) shall be set forth in the applicable invoice. 2.4. Additional Charges. Additional charges may apply to Services e.g., travel, communication and other expenses. There will be an additional charge at Hart’s current technician’s rate per hour for any technical work required as a result of other than Hart- recommended equipment purchased by the Customer for use with the Products. 2.5. Taxes. All prices are exclusive of applicable taxes which will be calculated by Hart upon shipment of the corresponding Products. All taxes shall be payable by Customer, unless Customer presents Hart with a proper certificate of exemption from such tax. If Customer challenges the applicability of any such tax, Customer shall pay the tax and may thereafter seek a refund. In the event Hart is required to pay any tax at time of sale or thereafter, Customer shall promptly reimburse Hart therefor. 3. PAYMENT 3.1. Products. Except as otherwise provided in the applicable Quote, amounts due for Products shall be billed upon shipment and shall be paid in full within thirty (30) days after delivery. 3.2. Annual Fee. The Annual Fee for License and Support Subscription renewal terms shall be paid by Customer before expiration of the previous License and Support Subscription term. 3.3. Other Services. Amounts due for Professional Services shall be billed upon the earlier to occur of: (a) shipment of any portion of the associated Products, and (b) commencement of such Professional Services. All amounts due for Professional Services shall be paid within thirty (30) days of receipt of invoice. Amounts due for Extended Hart Hardware Limited Warranty shall be paid before expiration of the existing warranty coverage. 3.4. Payment Mechanics. Customer will pay all amounts due under this Agreement in U.S. Dollars. All payments are to be made to Hart at its principal office in Austin, Texas, as set forth on the signature page or to such other location, such as a Lockbox, as may Vanguard Master Agreement_02202025 3 be designated by Hart on the invoice or in a notice to Customer. Hart reserves the right to require C.O.D. payment, a letter of credit, or other security for payment if it determines that such terms are required to assure payment. Customer shall promptly notify Hart in writing of any change to Customer’s name, address, or billing information. 3.5. Late Fees. Hart may impose interest at the lower of: (a) one and one-half percent (1½%) per month, or (b) the highest rate of interest then permitted by applicable law for all past due balances, compounded monthly and rounded to the next highest whole month. Customer also agrees to pay or reimburse all fees and expenses reasonably incurred by Hart in collecting any amounts due under this Agreement, including, but not limited to, all attorneys’ fees associated therewith. Hart shall have the right, in addition to any and all other rights and remedies available at law or in equity, to delay or cancel any Product deliveries, to reduce or cancel any or all quantity discounts extended to Customer, and/or to suspend or terminate Software licenses, sublicenses and/or the provision of Services if Customer is in default of payments or any other material term of this Agreement. 3.6. Billing Disputes. If any dispute exists between the parties concerning the amount due or due date of any payment, Customer shall promptly pay the undisputed portion. Such payment will not constitute a waiver by Customer or Hart of any of their respective legal rights and remedies against each other. Customer has no right of set-off. 4. HARDWARE SPECIFIC TERMS 4.1. Delivery. Hart will provide estimated shipment dates upon acceptance of Customer’s approved quotation. Shipment dates on Quotes are approximate only and Hart will not be subject to liability for late or delayed shipment. In the event Customer is unable to receive delivery of the Hardware following shipment on a mutually agreed upon shipment date, Hart, at its sole option and convenience, may deliver such Products to storage at any suitable location including Hart’s facilities. All costs incurred by Hart for the storage of such Hardware shall be borne by Customer. 4.2. Hart Legacy Voting System Product Pick-Up. If Customer has Hart legacy voting system (HLVS) products, Hart will pick up and salvage the HVLS products. Customer may retain databases and reports stored on such products solely to comply with legal requirements for record retention. Customer may retain minimal necessary computers and copies of HLVS software for access to records retention databases. Customer agrees to remove all HLVS software from all retained computers at the close of the records retention period. Upon request, Customer will provide Hart with written certification that such software has been deleted. All retained Hart confidential or proprietary information, including all HLVS software, will remain subject to applicable confidentiality terms. 4.3. Hardware Acceptance. Customer shall examine all Hardware promptly upon receipt thereof. Within ten (10) business days of such receipt, Customer shall notify Hart in writing of any manner in which Customer claims that the Hardware fails to conform to their applicable specifications. If no written notification is received by Hart within such period, the Hardware delivered hereunder shall be deemed accepted by Customer (“Hardware Acceptance”). Hardware will be deemed conforming if it meets Hart’s published specification for such Hardware and any specifications identified on the applicable Quote. Upon Customer’s Hardware Acceptance, any defects in material or workmanship shall be addressed pursuant to the warranty in Section 9 below. 4.4. Title and Transportation. Hardware is shipped from Hart’s designated shipping point. Title transfer and transfer of risk of loss or damage shall be deemed to occur upon Hart making such Hardware available to the carrier at Hart’s designated shipping point. Hart reserves the right to select the method and routing of transportation and the right to make delivery in installments unless otherwise specified in the applicable Quote but in no event will the carrier be deemed the agent of Hart. Notwithstanding the foregoing, if Customer chooses a financing option offered by Hart, then title to Hardware will pass to Customer according to the terms of the finance agreement. 4.5. Changes and Cancellation. Customer may not change or cancel an order after approval of the applicable quotation. Hart may not change or cancel a Quote after it has accepted Customer’s approval thereof. Any changes or cancellations following such times will be at the non-cancelling party’s sole discretion and upon terms dictated by the non-cancelling party. In the event that Customer requests a rescheduling of any Hardware delivery and such request is accepted by Hart, Customer agrees to promptly pay Hart’s standard reschedule charge. 5. SOFTWARE SPECIFIC TERMS 5.1. License. 5.1.1. Software. Subject to the terms and conditions of this Agreement and for so long as Customer has a current License and Support Subscription in effect with respect thereto, Hart grants to Customer (a) a personal, nonexclusive, nontransferable (other than as provided below with respect to Utilities), and limited license to use the Hart Proprietary Software (which includes “Firmware,” meaning the Hart Proprietary Software embedded in any Vanguard System device that allows execution of the software functions) and (b) a personal, nonexclusive, nontransferable, and limited sublicense to use the Sublicensed Software, if applicable, in each case, to conduct election activity in accordance with the applicable Software’s intended use and Documentation. For a list of Hart Proprietary Software ordered by Customer and licensed by Hart pursuant to Exhibit A-1 and this Agreement, see Exhibit C. With this right to use, Hart will provide Customer, and Customer will be permitted to use, only the run-time executable code and associated support files of the Software for Customer’s internal data processing requirements Vanguard Master Agreement_02202025 4 as part of the Vanguard System. The Software may be used only on the Hardware or other computer systems authorized by Hart in writing. Customer’s use of the Software will be limited to the number of licenses specified in the applicable Quote. Only Customer and its authorized employees, agents or contractors may use or access the Software, provided that solely with respect to data converters, localization programs, and other Software specifically identified in writing by Hart as a “utility” (“Utilities”), Customer may transfer the Utilities to third party contractors engaged to assist Customer with the preparation and administration of Customer’s election(s) (“Third Party Service Providers”) for the sole purpose of such Third Party Service Provider’s use for the benefit of Customer, provided further that Customer ensures that any Third Party Service Provider shall, as a condition to receiving and/or using the Utilities, agrees to Hart’s then-current end user license agreement provided with the Utilities. For applicable components, voters are also authorized to interact with the Software, in a manner consistent with user instructions, for the sole purpose of producing a Cast Vote Record during the course of an election. 5.1.2. Embedded Third Party Software. To the extent Hart Proprietary Software contains embedded third party software (e.g. open source software), third party licenses may apply. More information concerning embedded third party software can be found in the application’s “Help->About” and is available upon written request. Such embedded third party software is distinguished from “Sublicensed Software” which is stand-alone software not part of Hart Proprietary Software that may be included under this Agreement. 5.2. Records and Audit. Customer shall keep clear, complete and accurate books of account and records with respect to the usage of Software licensed hereunder, including without limitation with respect to access thereto (including by any Third Party Service Providers to any Utilities). Licensee shall retain such books and records for a period of five (5) years from the date of cessation of any such usage, notwithstanding any expiration or termination of this Agreement. Customer agrees that during the term of this Agreement and such period, Hart, the licensors of any Sublicensed Software, and their representatives may periodically inspect, conduct, and/or direct an independent accounting firm to conduct an audit, at mutually agreed-upon times during normal business hours, of the computer site, computer systems, and appropriate records of Customer to verify Customer’s compliance with the terms of the licenses and sublicenses granted to Customer. If any such examination discloses unauthorized usage, then Customer, in addition to paying such payment then due and without limiting Hart’s remedies, shall pay the reasonable fees for the audit. 5.3. Restrictions. 5.3.1. To protect the integrity and security of the Vanguard System, Customer shall comply with the following practices and shall not deviate from them without the express written consent of Hart: (a) Customer shall use the Software and Hardware only in connection with the Vanguard System, and Customer may only use Hart branded or approved peripherals and Consumables (defined below) with the Vanguard System; (b) Customer shall not install or use other software on or with the Hardware or Software or network the Hardware or Software with any other hardware, software, equipment, or computer systems; and (c) Customer shall not modify the Hardware or Software. If Customer uses the Software and Hardware in combination with other software and equipment (other software or equipment being those not provided by Hart or its designees), and the combination infringes Hart proprietary patent claims outside the scope of the software license granted to Customer under Section 5.1, Hart reserves its rights to enforce its patents with respect to those claims. Furthermore, using a Vanguard System with any paper, including ballot stock and thermal paper rolls, not expressly authorized by Hart in writing may result in inaccurate election tabulations and results as well as defects, errors, or malfunctions that are excluded from coverage under the Hart Hardware Limited Warranty. HART DISCLAIMS AND CUSTOMER RELEASES HART FROM ANY LIABILITY ASSOCIATED WITH THE USE OF UNAUTHORIZED PAPER, INCLUDING ANY CLAIM, LIABILITY OR RECOURSE ASSOCIATED WITH INACCURATE VOTE TABULATIONS. 5.3.2. Customer shall not, under any circumstances, cause or permit the adaptation, conversion, reverse engineering, disassembly, or de-compilation of any Software. Customer shall not use any Software for application development, modification, or customization purposes, except through Hart. 5.3.3. Customer shall not assign, transfer (other than as permitted by Section 5.1.1), sublicense, time-share, or rent the Software or use it for facility management or as a service bureau. This restriction does not preclude or restrict Customer from contracting for election services for other local governments located within Customer’s jurisdictional boundaries. Customer shall not copy or duplicate the Software. All use of Software and Hardware on which the Software resides shall take place and be for activities within Customer’s jurisdictional boundaries, except for in cases of joint elections conducted cooperatively with neighboring jurisdictions. All copies of the Software, in whole or in part, must contain all of Hart’s or the third-party licensor’s titles, trademarks, copyright notices, and other restrictive and proprietary notices and legends (including government-restricted rights) as they appear on the copies of the Software provided to Customer. Customer shall notify Hart of the following: (a) the location of all Software and all copies thereof and (b) any circumstances known to Customer regarding any unauthorized possession or use of the Software. 5.3.4. Customer shall not publish any results of benchmark tests run on any Software. 5.3.5. The Software is not developed or licensed for use in any nuclear, aviation, mass transit, or medical application or in any other inherently dangerous applications. Customer shall not use the Software in any inherently dangerous application and agrees that Hart and any third-party licensor will not be liable for any claims or damages arising from such use. Vanguard Master Agreement_02202025 5 5.3.6. If Customer does not comply with any provisions of this Section 5.3, Hart shall have the right, in addition to any and all other rights and remedies available at law or in equity, to suspend or terminate Software licenses and sublicenses granted under Section 5.1 and/or its obligation to provide Services. 6. DOCUMENTATION Hart will provide Customer with one (1) electronic copy of the standard user-level documentation and operator’s manuals and where applicable, environmental specifications (collectively, the “Documentation”) for the Product installed at the Customer’s location before the first election for which the Product will be used, following installation. 7. PROPRIETARY RIGHTS 7.1. Reservation of Rights. Customer acknowledges and agrees that the Products and Services, and any and all related patents, copyrights, trademarks, service marks, trade names, documents, logos, software, microcode, firmware, information, ideas, concepts, know-how, data processing techniques, documentation, diagrams, schematics, equipment architecture, improvements, code, updates, trade secrets and material are the property of Hart and its licensors. Customer agrees that the sale of the Hardware, license of the Software and provision of Services does not, other than as expressly set forth herein, grant to or vest in Customer any right, title, or interest in such proprietary property. All patents, trademarks, copyrights, trade secrets, and other intellectual property rights, whether now owned or acquired by Hart with respect to the Products and Services, are the sole and absolute property of Hart and its licensors. Customer shall not, under any circumstances, cause or permit the adaptation, conversion, reverse engineering, disassembly, or de-compilation of any Product(s), or copy, reproduce, modify, sell, license, or otherwise transfer any rights in any proprietary property of Hart. Further Customer shall not remove any trademark, copyright, or other proprietary or restrictive notices contained on any Hart Documentation, and all copies will contain such notices as are on the original electronic media. All ideas, concepts, know-how, data processing techniques, documentation, diagrams, schematics, firmware, equipment architecture, software, improvements, code, updates, and trade secrets developed by Hart personnel (alone or jointly with others, including Customer) in connection with Confidential Information, including the Vanguard System, will, as between the parties, be the exclusive property of Hart. 7.2. Customer Suggestions and Recommendations. Customer may propose, suggest, or recommend changes to the Products and Services at any time. Such proposals, suggestions, or recommendations will become Hart’s property and are hereby assigned to Hart. Hart may include any such proposals, suggestions, or recommendations, solely at Hart’s option, in subsequent periodic Product and Services updates, without restriction or obligation. Hart is under no obligation to change, alter, or otherwise revise the Products or Services according to Customer’s proposals, suggestions, or recommendations. 7.3. License Back. I f Customer possesses or comes to possess a licensable or sub-licensable interest in any issued patent with claims that read upon the Vanguard System, its method of operation, or any component thereof, Customer hereby grants and promises to grant a perpetual, irrevocable, royalty-free, paid-up license, with right to sublicense, of such interest to Hart permitting Hart to make, have made, use, and sell materials or services within the scope of the patent claims. 7.4. No Implied Licenses. There are no implied licenses under this Agreement, and any rights of a party that are not expressly granted to the other party hereunder are reserved. In furtherance of the foregoing and not in limitation, Thermal paper used with the Vanguard System is based on a patented design, and the mere purchase of a Vanguard System does not constitute an express or implied license to make or have such paper made. 8. SOFTWARE SUPPORT SERVICES 8.1. Description of Software Support Services. Subject to the terms and conditions of this Agreement and for so long as Customer has the requisite number of License and Support Subscriptions in effect for the Software, Hart will provide Customer the Software Support Services described below. Software Support Services under this Section do not cover any of the exclusions from warranty and support coverage as described under Section 9. A quotation for Professional Services may be provided by Hart in those situations where Customer requests Software support services in addition to the services described under this Section. 8.1.1. Software Support Services. Software Support Services will consist of assisting the Customer in the use of Software for purposes of election administration, including functions related to pre-election and post-election testing and general operation of the Vanguard System. Assistance is available via phone and email through the Hart Customer Support Center. See Exhibit B for Hart Customer Support contact information and hours. Software Support Services may consist of periodic updates to Hart Proprietary Software, at Hart’s discretion. Consumable, shipping and on-site service charges for update releases of Software will apply and there may be feature charges for update or enhancement releases of Software. 9. WARRANTY AND EXTENDED WARRANTY Vanguard Master Agreement_02202025 6 9.1. Certification. Where applicable, Vanguard System components that require certification will meet the certification requirements in place on the date of shipment. 9.2. Hart Hardware Limited Warranty. Hart warrants that during the warranty period, the Hart Hardware purchased by Customer will be free from defects in materials and workmanship and will substantially conform to the performance specifications stated in the Operator’s Manuals for such Hart Hardware provided to Customer by Hart. The warranty period for new Hart Hardware (other than Consumables) is one (1) year, beginning ten (10) days after the date of receipt. The warranty period for used and/or refurbished Hart Hardware is ninety (90) days, beginning ten (10) days after the date of receipt. Hart Consumables are warranted only to be free from manufacturing defects for a period of ninety (90) days, beginning ten (10) days after the date of receipt. Hart will, at Hart’s sole discretion, replace or repair any Hart Hardware that does not comply with this warranty. To request Warranty Service, Customer must contact Hart in writing within the warranty period. Hart may elect to conduct any repairs at Customer’s site, Hart’s facility, or any other location specified by Hart. Upon request, Customer shall ship, at Customer’s expense, the non- conforming Hart Hardware to the location specified by Hart. Any replacement Hart Hardware provided to Customer under this warranty may be new or reconditioned. Hart may use new and reconditioned parts in performing warranty repairs and building replacement products. If Hart repairs or replaces Hart Hardware, its warranty period is not extended and will terminate upon the end of the warranty period of the replaced or repaired Hart Hardware. Hart owns all replaced Hart Hardware and all parts removed from repaired products. Customer acknowledges and agrees that this warranty is contingent upon and subject to Customer’s proper use of the Vanguard System and the exclusions from warranty coverage and Software Support Services set forth in Section 9.5. This warranty does not cover any Hart Hardware that has had the original identification marks and/or numbers removed or altered in any manner. This warranty does not include any type of routine maintenance service or preventative maintenance service. The limited warranty provided in this Section 9.2 (the “Hart Hardware Limited Warranty”) shall be extended after the initial warranty period as set forth in Section 13.2.3 (an “Extended Hart Hardware Limited Warranty”), provided that Extended Hart Hardware Limited Warranties expressly exclude all consumable items, including, but not limited to, all types of batteries, toner cartridges, vDrives and paper (“Consumables”). The remedies set forth in this Section are the full extent of Customer’s remedies and Hart’s obligations regarding this warranty. If the Vanguard System is required to be reconfigured, modified, or otherwise changed after the Effective Date due to the Customer’s or a local, state, or federal government certification change(s) or due to any statutory changes or new requirements, upon Customer’s written request, Hart will determine the feasibility and cost of the required changes and advise the Customer of the same. Upon mutual written agreement to move forward with the changes and receipt from the Customer of the stated fees, Hart will complete the required changes to the Customer’s Vanguard System. THIS LIMITED WARRANTY DOES NOT APPLY TO ANY THIRD PARTY HARDWARE. 9.3. Hart Proprietary Software Limited Warranty. Hart warrants that beginning ten (10) days after receipt of the Hart Proprietary Software and for so long as Customer has the requisite number of License and Support Subscriptions in effect, the Hart Proprietary Software will perform substantially according to the functional specifications described in the Operators’ Manuals for such Hart Proprietary Software provided to Customer by Hart. To request Warranty Service, Customer must contact Hart in writing within the warranty period. Failure to conform to the warranty must be reported in writing and be accompanied with sufficient detail to enable Hart to reproduce the error and provide a remedy or suitable corrective action (a solution that will allow the Software to function appropriately). Hart will make commercially reasonable efforts to remedy or provide a suitable workaround for defects, errors, or malfunctions covered by this warranty that have a significant adverse effect upon operation of the Hart Proprietary Software. Because not all errors or defects can or need to be corrected, Hart does not warrant that all errors or defects will be corrected. Customer acknowledges and agrees that this warranty is contingent upon and subject to Customer’s proper use of the Vanguard System and the exclusions from warranty coverage and Software Support Services set forth in Section 9.5. The remedies set forth in this Section 9.3 are the full extent of Customer’s remedies and Hart’s obligations regarding this warranty. THIS LIMITED WARRANTY DOES NOT APPLY TO ANY SUBLICENSED SOFTWARE. 9.4. Professional Services Warranty. Hart represents and warrants that any Professional Services shall be performed in a professional and workmanlike manner. 9.5. Exclusions from Warranty and Software Support Services. The warranties under this Section and Software Support Services under Section 8 do not cover defects, errors, or malfunctions that are caused by any external causes, including, but not limited to, any of the following: (a) Customer’s failure to follow operational, support, or storage instructions as set forth in applicable documentation; (b) the use of incompatible media, supplies, parts, or components; (c) modification or alteration of the Vanguard System, or its components, by Customer or third parties not authorized by Hart; (d) use of equipment or software not supplied or authorized by Hart; (e) external factors (including, without limitation, power failure, surges or electrical damage, fire or water damage, air conditioning failure, humidity control failure, or corrosive atmosphere harmful to electronic circuitry); (f) failure to maintain proper site specifications and environmental conditions; (g) negligence, accidents, abuse, neglect, misuse, or tampering; (h) improper or abnormal use or use under abnormal conditions; (i) use in a manner not authorized by this Agreement or use inconsistent with Hart’s specifications and instructions; (j) use of Software on equipment that is not in good operating condition; (k) acts of Customer, its agents, servants, employees, or any third party; (l) servicing or support not authorized by Hart; (m) Force Majeure; or (n) Consumables, unless expressly set forth in Section 9.2. In any case where Hart Proprietary Software interfaces with third party software, including but not limited to, the Customer’s voter registration system, non-Hart election management system, early voting validation system, non-Hart election systems, absentee envelope management systems, or other like systems, Hart will not be responsible for proper operation of any Software that interfaces with the third party software should such third party software be updated, replaced, modified, or altered in any way. Hart will also not be responsible for the proper operation of any Software running on Customer’s computer equipment, should Customer install a new computer operating system on said equipment without advising Hart of such changes and receiving Hart’s written approval. Hart will not be responsible for the proper Vanguard Master Agreement_02202025 7 operation of any Software should it be configured or operated in any manner contrary to that described herein. A quote for Professional Services may be provided by Hart in those situations where the Customer requests Hart’s review and approval of any system changes or repair or replacement or support services as a result of exclusions from warranty coverage and Software Support Services. 9.6. Third Party Hardware and Sublicensed Software Excluded. HART MAKES NO REPRESENTATIONS OR WARRANTIES AS TO THIRD PARTY HARDWARE AND SUBLICENSED SOFTWARE, IF ANY, PROVIDED BY HART TO CUSTOMER, ALL OF WHICH IS SOLD, LICENSED, OR SUBLICENSED TO CUSTOMER “AS IS,” OTHER THAN AS MAY BE PROVIDED IN ANY PASS-THROUGH WARRANTY DESCRIBED BELOW. HART HAS NO RESPONSIBILITY OR LIABILITY FOR THIRD PARTY HARDWARE AND SUBLICENSED SOFTWARE, IF ANY, PROVIDED BY HART’S DISTRIBUTORS OR OTHER THIRD PARTIES TO CUSTOMER. If Hart sells, licenses, or sublicenses any Third Party Hardware or Sublicensed Software to Customer, Hart will pass through to Customer, on a nonexclusive basis and without recourse to Hart, any third-party manufacturer’s warranties covering the Hardware or Software, but only to the extent, if any, permitted by the third-party manufacturer or third-party licensor. Customer agrees to look solely to the warranties and remedies, if any, provided by the manufacturer or third-party licensor. A list of Third Party Hardware and Sublicensed Software will be provided by Hart upon written request from the Customer. The disclaimers in this Section 9.6 are not intended to apply to embedded third party software integrated within the Hart Proprietary Software, contemplated by Section 5.1. 9.7. Limited Remedies. HART’S SOLE RESPONSIBILITY FOR MALFUNCTIONS AND DEFECTS IN PRODUCTS AND SERVICES IS LIMITED TO REPAIR AND REPLACEMENT AS SET FORTH IN, AND TO THE EXTENT SET FORTH IN, THIS SECTION 9. 10. PROFESSIONAL SERVICES Subject to the terms and conditions of this Agreement, Hart will provide Customer (a) operational training and on-site support at the first election in which the Products are used, and (b) the Professional Services described in each Quote. Professional Services days cannot be exchanged for Product fees, Annual Fees, or fees for other Services. If Professional Services days are not used prior to sixty (60) days after the date of the Customer’s first election in which any corresponding Product is used, Hart’s Professional Services obligations shall expire and unused days will be billed to the Customer without recovery of amounts paid in advance for Professional Services. 11. REPRESENTATIONS AND WARRANTIES 11.1. Due Organization. Each party represents that it is duly organized, validly existing, and in good standing in the jurisdiction of its organization, and that it has the requisite power and authority to execute and deliver this Agreement and to carry out the transactions contemplated by this Agreement. 11.2. Conflicting Agreements. Each party represents and warrants that it has no outstanding agreement or obligation that is in conflict with any of the provisions of this Agreement, or that would preclude it from complying with the provisions hereof. 12. CUSTOMER RESPONSIBILITIES 12.1. Independent Determination. Customer acknowledges it has independently determined that the Products purchased under this Agreement meet its requirements. 12.2. Cooperation. Customer agrees to cooperate with Hart and promptly perform Customer’s responsibilities hereunder. Customer will (a) provide adequate working and storage space for use by Hart personnel near the applicable Hardware; (b) provide Hart full access to the Products and sufficient computer time, subject to Customer’s security rules; (c) follow Hart’s procedures for placing Warranty Service or Software Support Service requests and determining if Warranty Service is required; (d) follow Hart’s instructions for obtaining Software Support Service and Warranty Services; (e) provide a memory dump and additional data in machine-readable form if requested; (f) reproduce suspected errors or malfunctions in Software; (g) provide timely access to key Customer personnel and timely respond to Hart’s questions; and (h) otherwise cooperate with Hart in its performance under this Agreement. 12.3. Site Preparation. Customer shall prepare and maintain the installation site in accordance with instructions provided by Hart. Customer is responsible for environmental requirements, electrical interconnections, and modifications to facilities for proper installation, in accordance with Hart’s specifications. Any delays in preparation of the installation site will correspondingly extend Hart’s delivery and installation deadlines. 12.4. Site Maintenance; Proper Storage. Customer shall maintain the appropriate operating environment, in accordance with Hart’s specifications, for the Products and all communications equipment, telephone lines, electric lines, cabling, modems, air conditioning, and all other equipment and utilities necessary for the Products to operate properly. Customer shall properly store the Products when not in use. 12.5. Use. Customer is exclusively responsible for supervising, managing, and controlling its use of the Products, including, but not limited to, establishing operating procedures and audit controls, supervising its employees, making timely data backups, inputting Vanguard Master Agreement_02202025 8 data, ensuring the accuracy and security of data input and data output, monitoring the accuracy of information obtained, and managing the use of information and data obtained. Customer will ensure that its personnel are, at all times, educated and trained in the proper use and operation of the Products and that the Products are used in accordance with applicable manuals, instructions, and specifications. 12.6. Backups. Customer is solely responsible for timely data backups, and Customer will maintain backup data necessary to replace critical Customer data in the event of loss or damage to data from any cause. Hart is not liable for data loss. 13. TERM AND TERMINATION 13.1. Term. 13.1.1. Of Agreement. Unless earlier terminated as set forth herein, the initial term of this Agreement is one (1) year commencing on the Effective Date. 13.1.2. Of License and Support Subscription. Unless earlier terminated as set forth herein, the initial term of the initial License and Support Subscriptions is one (1) year commencing on the date of shipment of the applicable Product. Unless otherwise provided in the applicable Quote, the initial term of subsequently ordered License and Support Subscriptions shall be pro-rated so as to be co-terminus with the initially ordered License and Support Subscriptions. 13.1.3. Of Hart Hardware Limited Warranty. Unless earlier terminated as set forth herein, the initial warranty period for new Hart Hardware is one (1) year commencing ten (10) days after date of receipt. 13.2. Renewals. 13.2.1. Of Agreement. This Agreement shall automatically renew for successive periods of one (1) year following the initial term unless one party notifies the other of its intent not to renew not less than ninety (90) days prior to the end of the then-current term. 13.2.2. Of License and Support Subscriptions. During the term of the Agreement, License and Support Subscriptions shall automatically renew for successive periods of (1) year following the initial term unless one party notifies the other of its intent not to renew not less than ninety (90) days prior to the end of the then-current term. 13.2.3. Of Hart Hardware Limited Warranties. During the term of the Agreement, the Hart Hardware Limited Warranty shall automatically extend for successive periods of (1) year following the initial warranty period unless one party notifies the other of its intent not to extend not less than ninety (90) days prior to the end of the then-current warranty period. Renewal of this Agreement and the License and Support Subscription do not, in themselves, extend the Hart Hardware Limited Warranty or any extension thereof. 13.3. Termination. This Agreement shall automatically terminate or expire as set forth herein and may be terminated by either party if the other party is in material breach of the terms of this Agreement and fails to cure such breach within thirty (30) days after written notice of such breach has been given. Additionally, Customer may terminate this Agreement, on no less than thirty (30) days prior written notice to Hart, at the start of any fiscal year for which applicable fiscal and procurement laws and regulations prohibit Customer’s fulfillment of its payment obligations hereunder, provided that such termination shall not relieve Customer of any payment obligations incurred prior to the date of termination. 13.4. Effect of Expiration and Termination. Expiration of this Agreement shall not affect any License and Support Subscription or Hart Hardware Limited Warranty then in effect unless the parties specifically agree in writing, and this Agreement shall continue to govern such License and Support Subscriptions and Hart Hardware Limited Warranties until they are terminated or performance has been completed. Subject to the foregoing, upon any expiration or termination of this Agreement, all rights and obligations hereunder shall be of no further force or effect, provided that Sections 3, 5.2-5.3, 7, 9.5-9.7, 12, 13.4 and 14-18 shall survive. 14. CONFIDENTIALITY 14.1. Definition. “Confidential Information” means any information related to Hart’s business or the Vanguard System, including but not limited to technical data, trade secrets, know-how, research, product plans, products, services, personnel lists or information, customers, customer lists, markets, software, developments, inventions, processes, formulas, technology, designs, drawings, engineering, hardware configuration information, marketing, finances, or other business information. Confidential Information includes, without limitation, all Products, Services, Documentation and support materials, and the terms and conditions of this Agreement. 14.2. Non-Use and Non-Disclosure. Customer will keep in confidence and protect Confidential Information (electronic or hard copy) from disclosure to third parties and restrict its use to uses expressly permitted under this Agreement. Customer shall take all reasonable steps to ensure that the trade secrets and proprietary data contained in the Products and the other Confidential Information are not disclosed, copied, duplicated, misappropriated, or used in any manner not expressly permitted by the terms of this Agreement. Customer shall keep the Software and all tapes, diskettes, CDs, and other physical embodiments of them, and all copies thereof, at a Vanguard Master Agreement_02202025 9 secure location and limit access to those employees who must have access to enable Customer to use the Software. Customer acknowledges that unauthorized disclosure of Confidential Information may cause substantial economic loss to Hart or its suppliers and licensors. Customer further acknowledges that Confidential Information, including but not limited to the Products, may constitute critical voting infrastructure, and that public disclosure of such Confidential Information would threaten the security of critical voting infrastructure. 14.3. Public Information Requests. Hart acknowledges Confidential Information may be subject to disclosure as prescribed by applicable freedom of information or public records law. Customer agrees to promptly notify Hart upon receipt of any such request seeking Confidential Information and seek Hart’s position on the appropriate course of action in response to such request. Customer agrees to make best efforts as permitted by applicable law to protect Hart’s Confidential Information from disclosure, shall invoke every applicable process or procedure available under applicable freedom of information or public records laws to oppose disclosure of Hart’s Confidential Information, and shall make all applicable arguments opposing disclosure of Hart’s Confidential Information to the extent permitted by law. 14.4. Return of Confidential Information. Upon termination or expiration of this Agreement or, if earlier, upon termination of Customer’s permitted access to or possession of Confidential Information, Customer shall return to Hart all copies of the Confidential Information in Customer’s possession (including Confidential Information incorporated in software or writings, electronic and hard copies). Upon termination of Customer’s license or sublicense of Software, Customer shall immediately discontinue all use of the Software and return to Hart or destroy at Hart’s option, the Software, including Firmware, and all related Documentation (electronic and hard copy) and all archival, backup, and other copies of Software, Firmware and Documentation, and provide certification to Hart of such return or destruction. Return or destruction may include hard drives and/or component flash drive devices. 14.5. Customer Employees, Agents and Contractors. Customer will inform its employees and other agents and contractors of their obligations under this Section 14 and shall be fully responsible for any breach thereof by such personnel. 15. INDEMNIFICATION 15.1. Indemnity. Hart, at its own expense, will defend Customer against any third party claim that the Hart Hardware or Hart Proprietary Software infringes an issued United States patent, registered United States copyright, or misappropriates trade secrets protected under United States law, and shall indemnify Customer against and pay any costs, damages and reasonable attorneys' fees attributable to such claim that are finally awarded against Customer, provided Customer (a) gives Hart prompt written notice of such claims; (b) permits Hart to control the defense and settlement of the claims; and (c) provides all reasonable assistance to Hart in defending or settling the claims. 15.2. Remedies. As to Hart Hardware or Hart Proprietary Software that is subject to a claim of infringement or misappropriation, Hart may (a) obtain the right of continued use of the Hart Hardware or Hart Proprietary Software for Customer or (b) replace or modify the Hart Hardware or Hart Proprietary Software to avoid the claim. If neither alternative is available on commercially reasonable terms, then, at the request of Hart, any applicable Software license and its charges will end, Customer will cease using the applicable Hart Hardware and Hart Proprietary Software, Customer will return to Hart all applicable Hart Hardware and return or destroy all copies of the applicable Hart Proprietary Software, and Customer will certify in writing to Hart that such return or destruction has been completed. Upon return or Hart’s receipt of certification of destruction, Hart will give Customer a credit for the price paid to Hart for the returned or destroyed Hart Hardware and Hart Proprietary Software, less a reasonable offset for use and obsolescence. 15.3. Exclusions. Hart will not defend or indemnify Customer if any claim of infringement or misappropriation (a) is asserted by an affiliate of Customer; (b) results from Customer’s design or alteration of any Hardware or Software; (c) results from use of any Hart Hardware or Hart Proprietary Software in combination with any non-Hart product, except to the extent, if any, that such use in combination is restricted to the Vanguard System designed by Hart; (d) relates to Sublicensed Software or Third Party Hardware alone; or (e) arises from Customer-specified customization work undertaken by Hart or its designees in response to changes in Hart Proprietary Software or Sublicensed Software that are made in response to Customer specifications. 15.4. EXCLUSIVE REMEDIES. THIS SECTION 15 STATES THE ENTIRE LIABILITY OF HART AND CUSTOMER’S SOLE AND EXCLUSIVE REMEDIES FOR INFRINGEMENT AND TRADE SECRET MISAPPROPRIATION. 16. DISCLAIMERS AND LIMITATIONS OF LIABILITY 16.1. Disclaimer of Warranty. EXCEPT FOR THE EXPRESS LIMITED WARRANTIES APPLICABLE TO THE PRODUCTS AND SERVICES SET FORTH IN SECTION 9, TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, (A) THERE ARE NO WARRANTIES, EXPRESS OR IMPLIED, BY OPERATION OF LAW OR OTHERWISE UNDER THIS AGREEMENT, AND (B) HART DISCLAIMS ALL EXPRESS AND IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF FITNESS FOR A PARTICULAR PURPOSE, MERCHANTABILITY, TITLE AND NONINFRINGEMENT FOR ALL PRODUCTS AND SERVICES. CUSTOMER IS SOLELY RESPONSIBLE FOR ASSURING AND MAINTAINING THE BACKUP OF ALL CUSTOMER DATA. UNDER NO CIRCUMSTANCES WILL HART BE LIABLE TO CUSTOMER OR ANY THIRD PARTY FOR THE LOSS OF OR DAMAGE TO CUSTOMER DATA. THE EXPRESS LIMITED WARRANTIES REFERENCED Vanguard Master Agreement_02202025 10 ABOVE EXTEND SOLELY TO CUSTOMER AND DO NOT INCLUDE ANY TYPE OF ROUTINE MAINTENANCE SERVICE OR PREVENTATIVE MAINTENANCE SERVICE. SOME STATES (OR JURISDICTIONS) DO NOT ALLOW LIMITATIONS ON IMPLIED WARRANTIES, SO THE ABOVE LIMITATION MAY NOT APPLY. 16.2. Limitations of Liability. NOTWITHSTANDING ANYTHING TO THE CONTRARY IN THIS AGREEMENT, TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, HART WILL NOT BE LIABLE TO CUSTOMER FOR ANY SPECIAL, INDIRECT, INCIDENTAL, PUNITIVE, OR CONSEQUENTIAL DAMAGES (INCLUDING LOST PROFITS) OR FOR LOST DATA SUSTAINED OR INCURRED IN CONNECTION WITH THE PRODUCTS, SERVICES, OR THIS AGREEMENT, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGES, REGARDLESS OF THE FORM OF ACTION AND WHETHER OR NOT SUCH DAMAGES ARE FORESEEABLE. IN ADDITION, HART’S TOTAL LIABILITY TO CUSTOMER FOR DAMAGES ARISING OUT OF OR RELATING TO THE PRODUCTS, SERVICES, AND THIS AGREEMENT WILL IN NO EVENT EXCEED THE TOTAL AMOUNT ACTUALLY PAID BY CUSTOMER TO HART UNDER THIS AGREEMENT UNDER THE QUOTE FOR THE PRODUCT OR SERVICE GIVING RISE TO THE APPLICABLE CLAIM. HART IS NOT LIABLE FOR DAMAGES CAUSED IN ANY PART BY CUSTOMER’S NEGLIGENCE OR INTENTIONAL ACTS OR, EXCEPT AS EXPRESSLY SET FORTH HEREIN, FOR ANY CLAIM AGAINST CUSTOMER OR ANYONE ELSE BY ANY THIRD PARTY. SOME JURISDICTIONS DO NOT ALLOW THE EXCLUSION OR LIMITATION OF DAMAGES, SO THE ABOVE EXCLUSIONS AND/OR LIMITATIONS MAY NOT APPLY TO CUSTOMER. THE PARTIES AGREE THAT THE LIABILITY AND WARRANTY LIMITATIONS SET FORTH IN THIS AGREEMENT ARE A REASONABLE ALLOCATION OF RISK AND LIABILITY CONSIDERING THE RESPECTIVE BENEFITS OBTAINED HEREUNDER. THE FOREGOING LIMITATIONS SHALL APPLY NOTWITHSTANDING THE FAILURE OF ESSENTIAL PURPOSE OF ANY LIMITED REMEDY HEREIN. 16.3. Third Party Products, Services and Referrals. Hart may direct Customer to, or Customer might independently locate, third parties having products or services that may be of interest to Customer for use in conjunction with the Products or Services (including Third Party Service Providers, defined above). Notwithstanding any Hart recommendation, referral, or introduction, Customer will independently investigate and test such products and services and will have sole responsibility for determining suitability of the same. Hart has no liability with respect to claims relating to or arising from use of such products and services, including, without limitation, claims arising from failure of such products to provide proper time and date functionality, and/or results flowing from Third Party Service Providers’ utilization of the Utilities. 17. DISPUTE RESOLUTION 17.1. Disputes and Demands. The parties will attempt to resolve any claim or controversy related to or arising out of this Agreement, whether in contract or in tort (“Dispute”), on a confidential basis according to the following process, which either party may start by delivering to the other party a written notice describing the dispute and the amount involved (“Demand”). 17.2. Negotiation and Mediation. After receipt of a Demand, authorized representatives of the parties will meet at a mutually agreed- upon time and place to try to resolve the Dispute by negotiation. If the Dispute remains unresolved after this meeting, either party may start mandatory nonbinding mediation under the commercial mediation rules of the American Arbitration Association (“AAA”) or such other mediation process as is mutually acceptable to the parties. 17.3. Injunctive Relief. Notwithstanding the other provisions of this Section 17, if either party seeks injunctive relief, such relief may be sought in a court of competent jurisdiction without complying with the negotiation and mediation provisions of this Section. 17.4. Time Limit. Neither mediation under this section nor any legal action, regardless of its form, related to or arising out of this Agreement may be brought more than two (2) years after the cause of action first accrued. 18. GENERAL PROVISIONS 18.1. Entire Agreement. This Agreement and the Exhibits hereto are the entire agreement between the parties with respect to the subject matter contemplated herein, and supersede all prior negotiations and agreements with respect thereto. Hart makes no representations or warranties with respect to this Agreement or its Products or Services that are not included herein. The use of preprinted Customer forms, such as a request for quote (RFQ), request for proposal (RFP), purchase orders or acknowledgments, in connection with this Agreement is for convenience only and no terms, provision or conditions thereof will have any effect on the rights, duties or obligations of the parties under, or otherwise modify, this Agreement, regardless of any failure by Hart to object to such terms, provisions or conditions. If any conflict exists between the terms and conditions of this Agreement and those set forth in an Exhibit, the terms and conditions of this Agreement will govern, except to the extent otherwise explicitly stated in such Exhibit by precise reference to the specific term or condition in the Agreement that the Exhibit is to control and prevail over. This Agreement may not be amended or waived except in writing signed by an officer of the party to be bound thereby. 18.2. Interpretation. This Agreement will be construed according to its fair meaning and not for or against either party. Headings are for reference purposes only and are not to be used in construing the Agreement. All words and phrases in this Agreement are to be construed to include the singular or plural number and the masculine, feminine, or neuter gender as the context requires. The words “include” and “including” (whether or not followed by “but not limited to” or “without limitation”) shall not be construed as terms of limitation, but shall mean “including, but not limited to,” unless the context clearly indicates otherwise. Vanguard Master Agreement_02202025 11 18.3. GOVERNING LAW. THIS AGREEMENT WILL BE GOVERNED BY THE LAWS OF THE STATE OF TEXAS, WITHOUT REGARD TO ITS CONFLICT OF LAW PROVISIONS, UNLESS CUSTOMER IS A GOVERNMENTAL SUBDIVISION OF ANOTHER STATE, IN WHICH CASE THE LAWS OF THE STATE IN WHICH CUSTOMER IS A GOVERNMENTAL SUBDIVISION WILL CONTROL. 18.4. Severability. Whenever possible, each provision of this Agreement will be interpreted to be effective and valid under applicable law; but if any provision is found to be invalid, illegal, or unenforceable, then such provision or portion thereof will be modified to the extent necessary to render it legal, valid, and enforceable and have the intent and economic effect as close as possible to the invalid, illegal, or unenforceable provision. If it is not possible to modify the provision to render it legal, valid, and enforceable, then the provision will be severed from the rest of the Agreement and ignored. The invalidity, illegality, or unenforceability of any provision will not affect the validity, legality, or enforceability of any other provision of this Agreement, which will remain valid and binding. 18.5. Force Majeure. “Force Majeure” means a delay encountered by a party in the performance of its obligations under this Agreement that is caused by an event beyond the reasonable control of the party, but does not include any delays in the payment of monies due by either party. Without limiting the generality of the foregoing, “Force Majeure” will include, but is not restricted to, the following types of events: acts of God or public enemy; acts of governmental or regulatory authorities (other than, with respect to Customer’s performance, the Customer and its governing entities); fires, floods, epidemics, or serious accidents; unusually severe weather conditions; failure of third parties to timely provide software, hardware, materials, or labor contemplated herein including by reason of strikes, lockouts, or other labor disputes. If any event constituting Force Majeure occurs, the affected party shall notify the other party in writing, disclosing the estimated length of the delay and the cause of the delay. If a Force Majeure or other such event occurs, the affected party will not be deemed to have violated its obligations under this Agreement, and time for performance of any obligations of that party will be extended by a period of time necessary to overcome the effects of the Force Majeure. 18.6. Compliance with Laws. Customer and Hart shall comply with all federal, state, and local laws in the performance of this Agreement, including all applicable laws, rules and regulations governing use of the Products. Products provided under this Agreement may be subject to U.S. and other government export control regulations. Customer shall not export or re-export any Products. 18.7. Assignment. Hart may assign this Agreement or its interests herein including the right to receive payments, without Customer’s consent. Customer will be notified in writing if Hart makes an assignment of this Agreement. Customer shall not assign this Agreement or any licenses granted hereunder without the express written consent of Hart, such consent not to be unreasonably withheld. 18.8. Independent Contractors. The parties to the Agreement are independent contractors and the Agreement will not establish any relationship of partnership, joint venture, employment, franchise, or agency between the parties. Neither party will have the power to bind the other or incur obligations on the other’s behalf without the other’s prior written consent. Hart’s employees, agents, and subcontractors will not be entitled to any privileges or benefits of Customer employment. Customer’s employees, agents, and contractors will not be entitled to any privileges or benefits of Hart employment. 18.9. Notices. Any notice required or permitted to be given under this Agreement by one party to the other must be in writing and shall be given and deemed to have been given immediately if delivered in person to the address set forth on the signature page for the party to whom the notice is given, or on the fifth (5th) business day following mailing if placed in the United States Mail, postage prepaid, by registered or certified mail with return receipt requested, addressed to the party at the party’s address set forth on the signature page. Each party may change its address for notice by giving written notice of the change to the other party. 18.10. Trademarks. Verity™, Vanguard™, Hart InterCivic™ and such Product names indicated as trademarked names of Hart are trademarks of Hart. 18.11. Attorneys’ Fees. In any court action at law or equity which is brought by one of the parties to enforce or interpret the provisions of this Agreement, the prevailing party will be entitled to reasonable attorneys’ fees, in addition to any other relief to which that party may be entitled. 18.12. Equitable Relief. The parties agree that a material breach of the confidentiality provisions of this Agreement or restrictions set forth herein would cause irreparable injury to Hart for which monetary damages alone would not be an adequate remedy, and therefore Hart shall be entitled to equitable relief in addition to any other remedies it may have hereunder or at law, without the requirement of posting bond or proving actual damages. 18.13. Government Use. The use, duplication, reproduction, release, modification, disclosure, or transfer of the Products, no matter how received by the United States Government, is restricted in accordance with the terms and conditions contained herein. All other use is prohibited. Further, the Products were developed at Hart’s private expense and are commercial in nature. By using or receiving the Products, the Government user agrees to the terms and conditions contained in this Agreement including the terms and conditions contained in this paragraph. 18.14. Counterparts. This Agreement may be executed in multiple counterparts, any one of which will be considered an original, but all of which will constitute one and the same instrument. The parties agree that signatures transmitted and received via electronic means shall be treated as original signatures and shall be deemed valid, binding and enforceable by and against the parties. Vanguard Master Agreement_02202025 12 Vanguard Master Agreement_02202025 13 Exhibit A-1 Quote for Initial Order $165,108.74Grand Total Mason County, WAAccount Name 00015554Quote Number Confidential - Not for Redistribution Item Description Unit Price Quantity Total Price Vanguard Flex Ballot marking device $4,400.00 3 $13,200.00 Vanguard Accessible Booth Wheelchair-accessible voting booth w/ transport bag for Vanguard Flex $500.00 3 $1,500.00 Vanguard Flex Integrated Privacy Screen Integrated privacy screen for Vanguard Flex $79.00 3 $237.00 Vanguard Access Detachable ATI module for use with Vanguard Flex or Vault $520.00 3 $1,560.00 Verity Headphones Headphones for Vanguard Flex units $20.00 3 $60.00 Vanguard Boost On-demand ballot printer $5,190.00 2 $10,380.00 HP LaserJet Pro 4001dn Printer Laser printer for Vanguard Boost $525.00 2 $1,050.00 Printer Tray Extender Extender to support 22" ballots on HP printer for Vanguard Boost $380.00 2 $760.00 Vanguard Workspace Vanguard Workspace software; includes Define, Deploy, and Results $22,500.00 1 $22,500.00 Vanguard Test Decks Vanguard Workspace module for creation of pre-marked test decks and results files $6,000.00 1 $6,000.00 Vanguard Capture Vanguard Capture software $6,750.00 1 $6,750.00 Vanguard Capture (Additional Seat)Vanguard Capture software $5,400.00 1 $5,400.00 Vanguard Workstation Workstations for Vanguard software w/ 5-year warranty. Two (2) configured with Workspace and Test Decks (one active and one backup), two (2) configured with Capture Seat 1 (one active and one backup) and one (1) configured as Capture Seat 2. $5,900.00 5 $29,500.00 24" Flat Panel Monitor Monitor for use with Vanguard Workstation 5 Canon DR-G2140 Central Scanner w/ Imprinter Central ballot scanner w/ 1-year warranty (preventative maintenance sold separately); annual warranty and maintenance is optional and available separately from a trusted Hart partner $11,550.00 2 $23,100.00 Imprinter Ink Cartridge, Canon Scanner $580.00 2 $1,160.00 IntoPrint SP1360 Printer Ballot printer w/ 1-year on-site warranty $7,775.00 1 $7,775.00 Toner Cartridge, IntoPrint SP1360, Black Black toner cartridge for IntoPrint SP1360 printer (approximate yield 38,000 pages)$200.00 1 $200.00 Brother EX415DW Printer Laser printer for report printing $895.00 3 $2,685.00 vDrive Proprietary memory device for use with voting system (compatible with Vanguard)$94.00 30 $2,820.00 Verity Key Electronic security token $155.00 2 $310.00 Vanguard Security Token 2-factor authentication key for Vanguard software $95.00 8 $760.00 Verity Voting Device Battery Rechargeable battery for Verity voting device $140.00 3 $420.00 14 $165,108.74Grand Total Mason County, WAAccount Name 00015554Quote Number Confidential - Not for Redistribution Hart will provide Returning Customer Discount above if customer executes a Verity Vanguard Master Agreement within 30 Please fax with signature to or scan and email to to order.ktrethewey@hartic.com Instructions Net 30Payment Terms 11/7/2025Expiration Date (360) 427-9670Phone sduenkel@masoncountywa.govEmailSteve DuenkelContact Name 411 N 5th St. Shelton, WA 98584 Ship ToP.O. Box 400 Shelton, WA 98584 Bill To $43,880.00Total Annual Recurring Fees $165,108.74 $13,493.74 ($13,833.00) $165,448.00 $2,750.00 $162,698.00Subtotal Shipping and Handling (Estimated) Solution Price Returning Customer Discount Tax Grand Total Battery Charger, 1 Bay 1-bay charger for Verity voting device battery $185.00 1 $185.00 Vanguard Starter Pack Includes qty 1 case of thermal ballot paper (8.5x11), qty 1 case of Security Ticket Stock, qty 1 Vault Calibration Kit, and qty 1 Flex Cleaning Kit $386.00 1 $386.00 New Implementation Services Includes training, acceptance testing, project management, and on-site support for the first election on the Vanguard voting system. Additional services, if required, must be purchased separately. $24,000.00 1 $24,000.00 Annual Recurring Fees (Beginning Year 2) Item Description Unit Price Quantity Total Price License and Support w/ Extended Warranty - Vanguard Flex Annual fee for license and support with extended warranty for Vanguard Flex $255.00 3 $765.00 License and Support w/ Extended Warranty - Vanguard Boost Annual fee for license and support with extended warranty for Vanguard Boost $275.00 2 $550.00 License and Support - Vanguard Workspace Annual license and support fee for Vanguard Workspace $22,500.00 1 $22,500.00 License and Support - Vanguard Capture Annual license and support fee for Vanguard Capture $6,750.00 1 $6,750.00 License and Support - Vanguard Capture (Additional Seat) Annual license and support fee for Vanguard Capture (Additional Seat)$5,400.00 1 $5,400.00 Biennial Maintenance Annual fee for Biennial Maintenance of Vanguard devices (Vault, Flex, Boost)$1,915.00 1 $1,915.00 License and Support - Vanguard Test Decks Annual license and support fee for Vanguard Test Decks $6,000.00 1 $6,000.00 Customer Contact General Information Terms and Conditions 15 $165,108.74Grand Total Mason County, WAAccount Name 00015554Quote Number Confidential - Not for Redistribution Title: ________________________________________________ Date: ________________________________________________ Name: ______________________________________________ Customer Approval: ____________________________________ Director of SalesTitle Signature Ken TretheweyPrepared By days of system certification by the State of Washington. Subsequent License and Support will be billed annually per contract terms. Please note: Shipping & Handling charges listed are estimates only. Due to global supply chain and delivery issues, actual shipping & handling charges may be significantly higher. Pricing subject to inventory availability at time of quote execution and acceptance. Taxes will be calculated in conjunction with the Customer based on the final approved price list. Hart Approval Customer Approval 16 Vanguard Master Agreement_02202025 17 Exhibit B Hart Customer Support Contact Information and Hours The following contact information is to be used by Customer for submitting support requests to Hart: Customer Support Center 1-866-275-4278 (1-866-ASK-HART) Customer Support Center Fax 1-512-252-6925 or 1-800-831-1485 E-mail Address hartsupport@hartic.com Hart Switchboard Hours of Operation After Hours 1-800-223-HART (4278) 7AM-6PM Central Time, M-F Leave voicemail with contact information for return call (The rest of this page has been intentionally left blank Vanguard Master Agreement_02202025 18 Exhibit C HART PROPRIETARY SOFTWARE Hart Proprietary Software ordered by Customer and licensed by Hart pursuant to Exhibit A-1 and this Agreement include the following: SOFTWARE/FIRMWARE NAME VERSION NUMBER Any future releases or updates to the software versions listed above will be documented in Hart Release Notes and Version Verification documents. Such releases and updates shall be considered Hart Proprietary Software licensed under this Agreement (The rest of this page has been intentionally left blank.) Verity Vanguard Define/Deploy 1.0.1 Verity Vanguard Results 1.0.1 Verity Vanguard Capture 1.0.1 Verity Vanguard Test Decks 1.0.1 Verity Vanguard Flex 1.0.1 Verity Vanguard Boost 1.0.1 Action Items: • Water leak credit request for customer #306019 in the amount of $1,600 plus applicable late fees, based on verification that the leaks have been repaired. Discussion Items: • Belfair Sewer Capacity – Next Steps • Belfair WWRF – Draft Agreed Order • Southside School – Collier Road Commissioner Follow-Up Items: Upcoming Items: October 28th National First Responders Day November 25th @ 9:15 Public Hearing to consider 25mph speed limit on Yates Road November 25th @ 9:15 Public Hearing to consider 25mph speed limit on Ellis Road MASON COUNTY PUBLIC WORKS COMMISSIONER BRIEFING October 27, 2025 Mason County Agenda Request Form To: Board of Mason County Commissioners Item No. From: Richard Dickinson, Deputy Director U&W Management and Stephanie Buhrman, Finance Manager Ext: 207 Department: Public Works Briefing: ☒ Action Agenda: ☒ Public Hearing: ☐ Special Meeting: ☐ Briefing Date(s): October 27, 2025 Agenda Date(s): November 25, 2025 Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other (Please ensure proper internal review channels have been followed, this is the responsibility of the requesting Department) Item: Water Leak Credit Request – Approval Required per Mason County Code 13.34 Background/Executive Summary: Pursuant to Mason County Code 13.34 – Water Leak Credit Policy, customers experiencing significant, documented water leaks may request a credit for the excess water usage. Credits exceeding 10,000 cubic feet (CF) require review and approval by the Board of County Commissioners. Public Works has received the following water leak adjustment request for a customer in the Beards Cove Water System, which meets the criteria for Board review and consideration: 1. Customer #306019 -Beards Cove Water Customer Report • Average Use: 600 CF/month • Leak Incident Summary: Main water line break in front yard. • Sept 2025: Usage spiked to 33,200 CF ($1,348.07); • Oct 2025: Usage dropped to 8,200 CF ($348.07) after repairs. • Repairs: Hired contractor to make repairs. • Requested Credit: 40,300 CF for Sept-Oct 2025 totaling $1,600, plus any late fees. Associated Costs/Budget Impact: The total requested credit of $1,600 (plus any applicable late fees) will be deducted from the water tier revenue. No budget amendment is required. Public Outreach: Utilities and Waste Administrative staff notifies customers via certified letters and/or phone calls about potential significant water leaks due to unusually high usage of 2500 CF or greater. Customers are made aware only one credit every three years per property is allowed, with exceptions for extraordinary circumstances subject to staff recommendation and Board approval. Requested Action: Request approval from the Board of County Commissioners to issue water leak credit for customer #306019 in the amount of $1,600 plus applicable late fees, based on verification that the leaks have been repaired. Attachment(s): 1. Water Leak Adjustment Request start#completed-project-certificate#start Completed Project Certificate WARNING TO BUYER: YOUR CONTRACTOR HAS NOTIFIED US THAT YOUR PROJECT HAS BEEN COMPLETED. BASED ON THIS INFORMATION, GOODLEAP WILL RELEASE FUNDS TO THE CONTRACTOR PER YOUR LOAN AGREEMENT. IF THE PROJECT IS NOT COMPLETED OR THERE ARE OTHER ISSUES THAT NEED TO BE ADDRESSED BEFORE FUNDING, PLEASE NOTIFY US BY CLICKING THE LINK IN THE EMAIL. Consumer Information Borrower: Co-Borrower: Email: Phone:( Property Address: Contractor Information Contractor:Harts Plumbing And Excavation LLC License Number(s):HARTSS*786RA Contractor Phone:(206) 535-2560 Contractor Address: 3510 S Pine St. Tacoma, WA 98409 Project Information Project Cost:$12,161.97 Primary Project Type:Water Efficiency Installation Date:Sep 25, 2025 Efficient Plumbing:true Additional projects installed and completed as part of your loan:None Account Information Lender and/or Servicer:GoodLeap LLC Agreement Number:25-15-040976 Financed Amount:$12,161.97 Term and Rate/APR:15 years, 12.99% Loan Product:Standard installment GoodLeap Address: 8781 Sierra College Blvd Roseville, CA 95661 GoodLeap Phone:1-877-290-9991 Initial Autopay Election:Yes Your contractor has notified us that your project has been completed. Based on this information, GoodLeap will release funds to the contractor per your loan agreement. If the project has not been completed or there are other issues that need to be addressed before funding, please notify us by clicking the link in the email. Mason County Administrator 411 N 5th Street Shelton, WA 98584 (360) 427-9670 ext. 419 Mason County Commissioner Briefing Items from County Administrator October 27, 2025 Specific Items for Review → Island Lake LMD #1 Notice of Hearing – Travis Adams → Increase Non-Represented Medical Contributions – Kim Monroe → FY24 Emergency Management Performance Grant Contract Amendment – John Taylor → 2026 Proposed Budget – Final Review of PLR’s – Jennifer Beierle Administrator Updates Commissioner Discussion Mason County Agenda Request Form To: Board of Mason County Commissioners Item No. From: Travis Adams Ext: 530 Department: Central Services Briefing: ☒ Action Agenda: ☒ Public Hearing: ☐ Special Meeting: ☐ Briefing Date(s): October 27, 2025 Agenda Date(s): October 28, 2025 Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other (This is the responsibility of the requesting Department) Item: Notice of Hearing Island Lake LMD #1 Background/Executive Summary: Public hearing must be held prior to finalization of LMD roll of rates and charges. Hearing date shall be set for Tuesday November 25, 2025 Budget Impact (amount, funding source, budget amendment, etc.): N/A Public Outreach: Publish notice of hearing to the Mason Journal November 6 and 13, 2025 Requested Action: Set hearing date for Tuesday November 25, 2025 Attachment(s): Island Lake LMD Notice of Hearing NOTICE OF HEARING NOTICE IS HEREBY GIVEN that the Board of Mason County Commissioners will hold a public hearing in Mason County Building I, Commission Chambers, 411 North Fifth Street, Shelton, WA 98584 on Tuesday, November 25, 2025, at 9:15 a.m. SAID HEARING will be to take public comment on objections to the proposed roll of rates and charges of Lake Management District No. 1 (LMD) for Island Lake located in Mason County, WA per Resolution of Intention No. 2025-042, adopted by the Board of Mason County Commissioners on June 10, 2025. The proposed roll of rates and charges is available for public perusal at the Mason County Commissioners’ Office, 411 North 5th Street, Shelton, WA 98584, Monday through Friday, 8:00 am to 4:00 pm, until the Hearing. The estimated amount that will be raised by the LMD rates in 2026 is $50,000. The total estimated LMD rate revenue for the 15 year LMD is $343,980. The formula of rates and charges that is to be used to establish the 2026 assessment for the LMD is 62 cents per thousand valuation. It is anticipated that revenue bonds or notes payable from such rates and charges will be issued to finance the activities of the LMD. Public testimony will be available in-person or via Zoom. The URL is available on the County website https://www.masoncountywa.gov/ to sign into the meeting. Please use the “raise hand” feature to be recognized by the Chair to provide your testimony. You can also email testimony to msmith@masoncountywa.gov or mail to the Commissioners’ Office, 411 N 5th St, Shelton, WA 98584; or call (360) 427-9670 ext. 230. If special accommodations are needed, please contact the Commissioners' office, (360) 427- 9670 ext. 419. DATED this 28th day of October, 2025. BOARD OF COUNTY COMMISSIONERS MASON COUNTY, WASHINGTON __________________________________ McKenzie Smith, Clerk of the Board Bill: Commissioners, 411 North 5th St. Shelton Cc: Commissioners Assessor Treasurer Shelton Journal: Publ. 2t: November 6, 2025 & November 13, 2025 LMD Year Year Inflator Annual Inflation Amount Assessment Before Inflator Total Proposed Assessment Activity 1 2026 50,000.00$ Initial Comprehensive Study, Treatment, Monitoring & Risk Reserve 2 2027 15,000.00$ Study, Treatment, & Monitoring 3 2028 5%750.00$ 15,000.00$ 15,750.00$ Study, Treatment, & Monitoring 4 2029 5%787.50$ 15,750.00$ 16,537.50$ Study, Treatment, & Monitoring 5 2030 5%826.88$ 16,537.50$ 17,364.38$ Study, Treatment, & Monitoring 6 2031 5%868.22$ 17,364.38$ 18,232.59$ Study, Treatment, & Monitoring 7 2032 5%911.63$ 18,232.59$ 19,144.22$ Study, Treatment, & Monitoring 8 2033 5%957.21$ 19,144.22$ 20,101.43$ Study, Treatment, & Monitoring 9 2034 5%1,005.07$ 20,101.43$ 21,106.51$ Study, Treatment, & Monitoring 10 2035 5%1,055.33$ 21,106.51$ 22,161.83$ Study, Treatment, & Monitoring 11 2036 5%1,108.09$ 22,161.83$ 23,269.92$ Study, Treatment, & Monitoring 12 2037 5%1,163.50$ 23,269.92$ 24,433.42$ Study, Treatment, & Monitoring 13 2038 5%1,221.67$ 24,433.42$ 25,655.09$ Study, Treatment, & Monitoring 14 2039 5%1,282.75$ 25,655.09$ 26,937.84$ Study, Treatment, & Monitoring 15 2040 5%1,346.89$ 26,937.84$ 28,284.74$ Study, Treatment, & Monitoring Total Proposed Assessment:343,979.48$ Island Lake Management District #1 Budget Proposal Assessment beginning in the year 2026 and ending in the year 2040 Exhibit A to Resolution No. _______________ Mason County Agenda Request Form To: Board of Mason County Commissioners Item No. From: Tammi Wright for John Taylor Ext: 806 Department: Emergency Management Briefing: ☒ Action Agenda: ☐ Public Hearing: ☐ Special Meeting: ☐ Briefing Date(s): October 27, 2025 Agenda Date(s): October 28, 2025 Internal Review: ☐ Finance ☐ Human Resources ☒ Legal ☐ IT ☐ Risk ☐ Other (This is the responsibility of the requesting Department) Item: FY24- Emergency Management Performance Grant (EMPG) contract E25-112-2 amendment. Background/Executive Summary: This request seeks approval to amend the original work plan and budget. The proposed changes include an increase in the amount allocated for CodeRED due to price increases from the previous year. The equipment rental line item has been removed, as the individual who was to perform the work is no longer employed. Additionally, laptop monitors have been removed from the budget since they were purchased with other grant funds. The amount allocated for Project 4 (CERT backpacks) has increased. Amendment Details: • Revise Attachment A – Special Terms and Conditions, Article I: Key Personnel, as described on Page 2 of the Amendment. • Revise the original Work Plan (Attachment D), as described on Page 2 of the Amendment. • Revise the original Budget (Attachment F), as described on Page 2 of the Amendment. Budget Impact (amount, funding source, budget amendment, etc.): No impact on the budget. Public Outreach: NA Requested Action: Request the County Administrator’s signature on the grant contract amendment E24-112 -2 to finalize the agreement and allow project activities to proceed. The amendment has been submitted to the Prosecutor’s Office for legal review. Attachment(s): EMGP Grant Amendment #E25-112 -2 Signature Authorization Form Mason County Agenda Request Form To: Board of Mason County Commissioners Item No. From: Jennifer Beierle Ext: 532 Department: Central Services Briefing: ☒ Action Agenda: ☐ Public Hearing: ☐ Special Meeting: ☐ Briefing Date(s): October 27, 2025 Agenda Date(s): Click or tap here to enter text. Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other (Please ensure proper internal review channels have been followed, this is the responsibility of the requesting Department) Item: Overview of the 2026 Proposed Budget Draft Background/Executive Summary: The 2026 proposed summary budget includes the Board of County Commissioner’s maintenance level budget as of October 27, 2025. Policy Level Requests (those requests above Maintenance Level) are also included in this presentation. Associated Costs/Budget Impact (amount, funding source, budget amendment, etc.): See attached. Public Outreach: The 2026 proposed budget summary and detail will be posted on the County’s website: www.masoncountywa.gov by November 17, 2025. The public is invited to comment throughout the budget process. Requested Action: Request the Board review the draft 2026 Mason County Budget for the General Fund by Department and all other County funds at the fund level. Attachment(s): 2026 Mason County Summary Draft Budget as of October 27, 2025: General Fund by Department & all County funds at the fund level Policy Level Requests listed by General Fund Departments and Special Funds LOCATION MEETING z z = 00 *Attendance rosters are subject to the Public Records Act; RCW 42.56