HomeMy WebLinkAbout2025/10/20 - Briefing PacketMASON COUNTY COMMISSIONER BRIEFING INFORMATION
FOR THE WEEK OF
October 20, 2025
In the spirit of public information and inclusion, the attached is a draft of information for
Commissioner consideration and discussion at the above briefing.
This information is subject to change, additions and/or deletion, and is not all inclusive of
what will be presented to the Commissioners.
Please see draft briefing agenda for schedule.
Commission meetings are live streamed at http://www.masonwebtv.com/ and public comment is accepted
via email msmith@masoncountywa.gov; mail to Commissioners Office, 411 N 5th Street, Shelton, WA
98584; or phone at (360) 427-9670 ext. 419. If you need to listen to the Commission meeting via
telephone, please provide your telephone number to the Commissioners’ office no later than 4:00 p.m. the
Friday before the meeting. If special accommodations are needed, contact the Commissioners' office at
Shelton (360) 427-9670 ext. 419
Briefing Agendas are subject to change, please contact the Commissioners’ office for the most recent
version.
Last printed 10/17/25 at 11:00 AM
BOARD OF MASON COUNTY COMMISSIONERS
DRAFT BRIEFING MEETING AGENDA
411 North Fifth Street, Shelton WA 98584
Week of October 20, 2025
Monday
Noon WA State Association of Counties Zoom Meeting*
Virtual Assembly
*This is being noticed as a Special Commission meeting because a quorum of the Mason County Commission may
attend this event and notification is provided per Mason County Code Chapter 2.88.020 - Special Meetings.
Monday, October 20, 2025
Zoom link available on the Mason County website
Commission Chambers
Times are subject to change, depending on the amount of business presented
9:00 A.M. Closed Session – RCW 42.30.140(4) Labor Discussion
9:30 A.M. Review of Department 2026 Budget Policy Level Requests – Juvenile Detention
9:35 A.M. Review of Department 2026 Budget Policy Level Requests – Superior Court
10:00 A.M. Review of Department 2026 Budget Policy Level Requests – District Court
10:15 A.M. Board of Health Interview
10:30 A.M. Public Health – David Windom
10:35 A.M. Jail – Chief Schoeneberg
10:40 A.M. Central Services – Travis Adams
11:20 A.M. Review of Department 2026 Budget Policy Level Requests – Support Services
11:25 A.M. Public Works – Loretta Swanson
Utilities & Waste Management
12:05 P.M. Review of Department 2026 Budget Policy Level Requests – Public Works
1:00 P.M. Planning Advisory Commission Joint Workshop
Commissioner Discussion – as needed
Briefing
October 20, 2025
Briefing Items
→ Mason Conservation District (MCD) contract amendment – Ian Tracy
Discussion Items
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No.
From: Ian Tracy Ext: 544
Department: Public Health Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): October 20th, 2025 Agenda Date(s): October 28th, 2025
Internal Review: ☐ Finance ☐ Human Resources ☒ Legal ☐ IT ☒ Risk ☐ Other
(This is the responsibility of the requesting Department)
Item: Period of performance extension for contract with Mason Conservation District
Background/Executive Summary: Mason County is currently under contract with Mason Conservation
District to perform public outreach and education related to property maintenance and water quality.
Under this contract we have met all of our deliverables, but still have unspent funds. We would like to
extend the period of performance for this contract to June 30, 2027 which will allow time to conduct
additional educational activities and spend down the funds.
Budget Impact (amount, funding source, budget amendment, etc.): N/A
Public Outreach: N/A
Requested Action: Approval for the Chair to sign the contract extension.
Attachment(s): Amendment 1 to MC Contract #23-079
2025-2027 Amendment 1 Between Mason Conservation District and Mason County Environmental
Health 1
AMENDMENT 1 to MC CONTRACT #23-079
INTERLOCAL AGREEMENT between
MASON CONSERVATION DISTRICT
And
MASON COUNTY ENVIRONMENTAL HEALTH
Mason Conservation District and Mason County Environmental Health wish to amend Contract
#23-079, dated October 10, 2023, relating to Mason County Environmental Health Community
Engagement, by extending the period of performance to June 30, 2027
1.0 PERIOD OF PERFORMANCE
The period of performance of this Amendment shall commence on date of execution and
be completed by June 30, 2027, unless either extended by agreement of the parties or
terminated sooner, as provided under the Interlocal Agreement.
2.0 SCOPE OF WORK
The scope of work shall stay the same.
3.0 EFFECTIVE DATE
The effective date of this Amendment shall be October 21, 2025.
All other terms and conditions of the Interlocal Agreement, MC Contract #23-079, shall remain in
full force and effect.
Dated this _______ day of __________________________, 2025.
MASON CONSERVATION DISTRICT:
______________________________
Jason Ragan, Chair
BOARD OF COUNTY COMMISSIONERS
MASON COUNTY ENVIRONMENTAL HEALTH
____________________________________
Sharon Trask, Chair
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No.
From: Shane Schoeneberg Ext: 303
Department: Jail Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): October 20, 2025 Agenda Date(s): October 28, 2025
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other
(Please ensure proper internal review channels have been followed, this is the responsibility of the
requesting Department)
Item:
Summit Food Services
Background/Executive Summary:
Summit Food has been providing Jail food services to the Mason County Jail and Juvenile since 2017.
The current contract expired on February 1, 2025. This contract has been renegotiated and is up for
approval.
Associated Costs/Budget Impact (amount, funding source, budget amendment, etc.):
Increase of 3.9% to the contract; total annual expense is dependent on Jail inmate population.
Public Outreach:
N/A
Requested Action:
Approval of the contract amendment with Summit Food Services increasing cost by 3.9% effective
February 1, 2025 for a one-year period.
Attachment(s):
Amendment
Page 1 of 2
AMENDMENT #5 TO THE FOOD SERVICE AGREEMENT
This Amendment is made and entered into by and between Mason County Sheriff’s Office (“Client”), and
Summit Food Service, LLC (“Company”) (collectively “the Parties”).
WHEREAS, the Parties have entered into a certain Food Service Agreement (the
“Agreement”), effective February 1, 2017;
WHEREAS, the Parties have agreed to extend the Agreement with a pricing adjustment; and
WHEREAS, the Parties now desire to amend said Agreement upon the terms and conditions stated
herein.
NOW, THEREFORE, the Parties, intending to be legally bound hereby, mutually agree as follows:
1.Term. This Agreement shall be extended for an additional year beginning February 1, 2025. Per
section 3.1 of the Agreement, the term shall automatically renew for additional one-year periods
thereafter unless otherwise terminated per the Agreement.
2.Payment Arrangement. Per section 9.5 of the Agreement, pricing shall be amended to reflect that
Company shall charge per the following scale:
Payment terms
CPI Adjustment: 3.9%
Population Current New
30 - 39 $ 6.3814 $ 6.6303
40 - 49 $ 5.1969 $ 5.3996
50 - 59 $ 4.4552 $ 4.6290
60 - 69 $ 3.8650 $ 4.0158
70 - 79 $ 3.4379 $ 3.5720
80 - 89 $ 3.1160 $ 3.2376
90 - 99 $ 2.7973 $ 2.9064
100 - 109 $ 2.6595 $ 2.7633
110 - 119 $ 2.4953 $ 2.5927
120 - 129 $ 2.3544 $ 2.4463
130 - 139 $ 2.2355 $ 2.3227
Staff Meals $ 368.2000 $ 382.5598
Juvenile Meals $ 3.8650 $ 4.0158
3.Change in Conditions. Section 9.4 of the Agreement shall be amended to the following language:
The financial terms set forth in this Agreement, and all other obligations assumed by Company
hereunder, are based on conditions in existence on the date Company commences operations
including, without limitation, population; labor costs; tariffs; inmate labor; applicable
Governmental Rules; food and supply costs; provision of equipment and utilities; state of the
Premises; and federal, state and local sales, use and excise taxes (the “Conditions”). Further,
Client acknowledges that in connection with the negotiation and execution of this Agreement,
Company has relied upon Client’s representations regarding existing and future conditions (the
“Representations”). In the event of change in the Conditions, inaccuracy of the Representations,
Page 2 of 2
or if Client requests any significant change in the Food Services as provided under this Agreement,
the financial terms and other obligations assumed by Company shall be renegotiated to reflect a
proportionate increase in Company’s charges to the Client. Company will provide a thirty (30) day
notice of such increased charges. In the case that Client provides inmate labor to assist with duties
under the Agreement, Client acknowledges that Client is solely responsible for any pay,
compensation, benefits or other remuneration (if any) payable to the inmate. If Company sustains
increases in its operational costs (e.g. product or labor costs), Company, with written notification
to Client, may increase its prices for items to recover such increased costs.
This Amendment is effective as of February 1, 2025. All other terms and conditions of the original
Agreement (as modified from time to time) shall remain in full force and effect unless otherwise amended
as provided in the Agreement.
CLIENT: Mason County Sheriff’s Office (MSCO) COMPANY: Summit Food Service, LLC
Signature: Signature:
Name: Name:
Title: Title:
Date: Date:
Mason County Administrator
411 N 5th Street
Shelton, WA 98584
(360) 427-9670 ext. 419
Mason County Commissioner
Briefing Items from County Administrator
October 20, 2025
Specific Items for Review
→ Grant updates – Tanessa Noll
→ .09 Sales and Use Tax funding requests – Jennifer Beierle
→ September 2025 financial report – Jennifer Beierle
→ 2026 proposed budget – Jennifer Beierle
→ 2026 budget hearing – Jennifer Beierle
→ 2026 levies hearing – Jennifer Beierle
→ Park Host contracts for Mason Lake, Oakland Bay, and Truman Glick – John Taylor
→ Historical Society storage contract – John Taylor
Administrator Updates
Commissioner Discussion
Mason County
Agenda Request Form
To: Board of Mason County Commissioners
From: Tanessa Noll
Ext. 595
Department: Support Services
Briefing: ☒
Action Agenda: ☐
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): 10/20/2025
Agenda Date: Click or tap here to enter text.
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ Information Technology ☐ Risk
(This is the responsibility of the requesting Department)
Below for Clerk of the Board’s Use Only:
Item Number: __________
Approved: ☐ Yes ☐ No ☐ Tabled ☐ No Action Taken
Ordinance/Resolution No. __________ Contract No. __________ County Code: __________
Item: Grant updates, including proposal-in-progress for Coroner’s Office
Background/Executive Summary:
Grant application planned for BJA FY25 Paul Coverdell Forensic Science Improvement – Competitive
Grants Program. Project objectives are to utilize the current building to implement an autopsy facility,
develop policies, assist staff with continued education, equip the office with the needed supplies,
equipment, and renovation required for accreditation.
Budget Impact (amount, funding source, budget amendment):
Will apply for $500,000 to achieve accreditation for Coroner’s Office. This notice of funding opportunity
(NOFO) does not require cost sharing/match.
Public Outreach (news release, community meeting, etc.): N/A
Requested Action: N/A
Attachments: N/A
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No.
From: Jennifer Beierle Ext: 532
Department: Central Services Briefing: ☒
Action Agenda: ☐
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): 10/20/2025 Agenda Date(s): Click or tap here to enter text.
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other
(Please ensure proper internal review channels have been followed, this is the responsibility of the
requesting Department)
Item:
Funding Requests for .09 Rural County Sales & Use Tax (Fund No. 103)
Background/Executive Summary:
The County has approved two requests for 2026 funding from the .09 Rural County Sales & Use Tax
Fund (Fund No. 103): one from the Economic Development Council in the amount of $150,000 and one
from the Port of Grapeview for $25,000.
According to RCW 82.14.370, funds collected under this provision may be used exclusively to support
public facilities that serve economic development purposes in rural counties, as well as to fund personnel
within designated economic development offices.
• Public facilities include infrastructure such as roads, bridges, water and sewer systems,
stormwater and earth stabilization improvements, electrical and gas systems, telecommunications,
port facilities, and innovation zone facilities, among others.
• Economic development offices include those operated by counties, port districts, or associate
development organizations (such as the Mason County Economic Development Office), as
defined in RCW 43.330.010.
• Eligible projects must also appear on the County’s officially adopted Comprehensive Economic
Development Strategy (CEDS) list or within the economic development section of the County's
Comprehensive Plan.
The County has recently received three additional requests for funding from the following agencies:
• PUD No. 1: Jorstad Substation Project – $500,000
• PUD No. 3: Goldsborough Switching Station Project – $1,000,000
• City of Shelton: Shelton Springs Rd Sewer Extension Project – $500,000
Associated Costs/Budget Impact (amount, funding source, budget amendment, etc.):
The three new requests total $2 million. The .09 Sales & Use Tax Fund brings in approximately $1.2
million annually. For 2026, approximately $740,000 is already committed, leaving around $460,000 in
available 2026 funding. The projected unreserved beginning fund balance for 2026 is approximately $3.8
million.
Public Outreach:
In accordance with RCW 82.14.370(3)(b), the County must consult with local cities, towns, port districts,
and the associate development organization prior to awarding funds. This consultation ensures alignment
with the goals of Chapter 130, Laws of 2004, and the statutory requirements for use of .09 funds.
Requested Action:
Request the Board:
1. Review the submitted letters and application; and
2. Discuss whether to establish a more formal process for evaluating .09 funding requests, or continue
reviewing requests as they are received.
Attachment(s):
• Request letter from PUD No. 1
• Request letter from PUD No. 3
• Application from City of Shelton
PUBLIC UTILITY DISTRICT NO. 1 BOARD OF COMMISSIONERS
OF MASON COUNTY MIKE SHEETZ, Commissioner
N. 21971 Hwy. 101 JACK JANDA, Commissioner Shelton, Washington 98584 RON GOLD, Commissioner
(360) 877-5249 (800) 544-4223 FAX (360) 877-9274
www.mason-pud1.org
September 30, 2025
Mason County Board of Commissioners
411 N. 5th Street
Shelton, WA 98584
Re: .09 Fund Application
Dear Commissioners,
Mason County PUD No.1 would like to request $500,000 in funding from Mason County’s .09 Fund for the
Jorstad Substation project. This project is on the 2025 CEDS list and the commission has submitted several
letters of support for the PUD’s various grant applications for the project. The Jorstad Substation meets the
standard of RCW 82.14.370 as “public facilities”, specifically “electrical facilities” and is an eligible use of the
funds.
The cost of the Jorstad Substation in its entirety is approximately $12 million. Over the years, the PUD has
contributed significant local funding to secure the site, procure easements, complete environmental and
cultural reviews, land clearing, mitigation activities, and preliminary design. The PUD also received a $3
million grant from Washington State Department of Commerce’s Grid Resilience Program under U.S.
Department of Energy’s 40101(d) funding. This $3 million grant requires a $1.4 million local match by the
PUD to complete Phase One of the substation project. Phase One activities include design and engineering
of the station and distribution feeders, construction of the two distribution feeders, and ordering the power
transformer. In addition to the $3 million Commerce grant, the PUD was selected through Rep. Emily
Randall’s 2026 Community Project Fund appropriations to receive $1.14 million for the project. However,
the appropriations funding cannot be applied as matching funds to the Commerce grant, as it is already a
federally-funded program.
In October of this year, the PUD intends to apply in the next round of Commerce funding to complete
Phase Two of Jorstad Substation. Phase Two includes all the civil construction and the concrete
foundations, including the pad to set the power transformer when it arrives. The PUD would like to apply
for this round citing a financial contribution from Mason County as part of the PUD’s round one local match
requirements, to show local support and investment in the project.
Substations cost the same in rural areas as they do in urban areas, but small, rural utilities have far fewer
customers to spread the costs amongst. While the PUD intends to meet our match requirements through a
combination of reserve funds and a new loan, a reduction in the debt service of $500,000 will be
meaningful in the form of rate relief by avoiding higher debt service payments. It also will strengthen the
PUD’s future funding applications by demonstrating that this project is a county and regional priority, which
will help the PUD make this important infrastructure project a near-term reality for the citizens who live on
the Hood Canal.
PUBLIC UTILITY DISTRICT NO. 1 BOARD OF COMMISSIONERS
OF MASON COUNTY MIKE SHEETZ, Commissioner
N. 21971 Hwy. 101 JACK JANDA, Commissioner Shelton, Washington 98584 RON GOLD, Commissioner
(360) 877-5249 (800) 544-4223 FAX (360) 877-9274
www.mason-pud1.org
In the absence of a formal application, the PUD has researched other counties’ application processes and
put together an enclosed fact sheet to help inform the commission about the project and its projected
benefits.
Thank you for your consideration of the PUD’s request and I am available to meet with you to answer any
questions or provide additional information.
Sincerely,
Kristin Masteller
General Manager
Mason County PUD No. 1 Jorstad Substation Project
.09 Funding Request- Mason County
1. Public Facility Definition per RCW 82.14.370: Electrical Facilities
2. Intended Use of Funds: Capital Facilities Costs (construction)
3. Description of Public Facilities: Constructing electrical distribution feeders to connect a new
distribution substation to the existing power grid. This construction supports the first phase of the
Jorstad Substation project. The .09 funding would be matching funds for the distribution portion of
the project.
4. Describe how Project will create or retain business or jobs: According to IMPLAN data
generated in July 2025, the Jorstad Substation project is predicted to create 30 direct jobs, 15.3
indirect jobs, and 3.13 induced jobs as a result of the project construction itself (J. Robertson and
Company/IMPLAN). These will be largely union jobs, with the higher applicable rates of Davis
Bacon or Prevailing Wage.
This project also is expected to contribute $1,485,716 in additional tax revenues, including:
$129,616.77 to Mason County, $471,141 to the State, $150,227 to special purpose districts (fire,
port, school), and $33,031 in general subcounty tax generation.
Outside of construction jobs and taxes, this grid resilience project will support a robust power grid
that will enable cottage industry development and expansion along the west end of the Hood
Canal and provide additional power capacity for the region to support additional housing units and
expansion of current tourism businesses. Telework, telehealth and remote learning will also be
supported by a robust power grid in an area that is prone to frequent weather-induced power
outages that make the region unattractive for industry that relies on reliable power service.
5. Total Cost of Project- $12 million
6. Funding Secured to date- $4.3 million
7. .09 Grant Amount Requested- $500,000, for Phase One construction matching funds.
8. If total Project Cost is more than grant requested, please provide other funding sources to be
used:
$7.6 million is the funding gap to complete the substation project and bring it online. However, the
PUD has phased the project into three smaller projects that are more easily accomplished as
funding is available.
Phase One- $4.4 million (ENGINEERING & DISTRIBUTION)- Current phase.
Phase Two- $3.1 million (CIVIL)
Phase Three- $4.5 million (STATION CONSTRUCTION & EQUIPMENT)
The PUD intends to solicit additional grant funding and capital budget/federal appropriations. In
the absence of outside funding, the PUD has two loan options readily available through CoBank
and USDA Rural Utility Services to ensure project is completed.
9. What is the timeline to complete (note any completed deliverables):
Completed by PUD with local funding:
• Preliminary engineering report
• Site & Easement Survey
• 60 Year Easement w/ DNR
• Mason County Forest Practices Permit
• SEPA
• Stormwater Management Plan
• Habitat Management Plan
• Stormwater Pollution Prevention Plan
• Environmental Review & Mitigation Actions
• Land/ROW Acquisition
• Cultural Resources Review (DAHP)
Phase One- Engineering/Distribution Construction- Starting October 2026
Phase Two- Civil Construction- 6-9 months, once funding is secured.
Phase Three- Station Construction- 6-9 months, once funding is secured.
10. Other Information: This well-planned and shovel ready project has been developed in
partnership with the WA Department of Natural Resources, U.S. Forest Service, Bonneville Power
Administration, and with the support of the 24th and 35th legislative representatives, Mason and
Jefferson Counties, fire districts in Brinnon and Mason County, Brinnon School District, Hood
Canal School District, the Skokomish Indian Tribe, Hood Canal Communications, and 50+ other
local businesses and residents who have submitted support letters.
LOCAL ECONOMIC DEVELOPMENT PROGRAM
APPLICATION
Contact Name(s) City of Shelton, Mark Ziegler City Manager
Address 525 West Cota St.
City, State, Zip Shelton, WA 98584
Fax & e-mail mark.ziegler@sheltonwa.gov
Signature and position of person authorizing submittal of application
_________________________________ City Manager 10/14/25
Signature Position Date
Project Title: Shelton Springs Rd Sewer Extension
Total Project Cost $3.1 million Amount raised to date $959,757
Is your request intended to fill a gap in funding (gap financing)? [X ] Yes [ ] No
Is this a phased project [ ] Yes [ X] No, If yes number of phases ____ number of years ____
Requested loan amount $ Requested grant amount $500,000
1. Briefly describe the project, project start date, jurisdictions or private entities
involved and their phases and timing, and which phases(s) of the project would be
funded by loan or grant?
The project will extend public sanitary sewer service to areas of the City UGA to serve
undeveloped properties including a proposed 80 unit multi-family development, , existing
developments with failing septic systems, and to provide additional capacity to the Port of
Shelton for the Sanderson Field Industrial Complex. The project would design, manage and
construct the +/- 4800 ft of sewer lines. The project will extend the sewer line near the Hidden
Haven and Evergreen Estates low-income mobile home parks, which will then allow them the
opportunity to decommission their current failing community septic tank and drainfield
systems. The project addresses threats to public health and the environment by allowing the
discontinued use of the failing systems. This project also allows for planned community
developments to utilize the highest density available due to the ability to hook to the sanitary
sewer system.
With complete funding the project design would start the third quarter of 2026 and
construction commencing one year later.
2. Explain how the project satisfies economic development and priorities.
The City and adjacent Mason County Urban Growth Areas have significant developable
raw land for sale or lease, with residential zoning for single and multi-family developments
and industrial zoning for large businesses to relocate or expand their operations.
The downside to development in this area continues to be critical lack of infrastructure,
especially sewer treatment and conveyance. The Port of Shelton Sanderson Field Complex
offers numerous acres of developable land, but has limited expansion potential due to
needed multimillion dollar capacity upgrades to the adjacent City wastewater membrane
treatment plant. A gravity line extension to Hwy 101 would allow wastewater to flow to the
City main sewer treatment plant on Oakland Bay and allow additional development at the
Port while long-term capacity upgrades are made to the city membrane plant.
Funding for the sewer line extension would allow for additional connections along the route.
Most critical is the gravity sewer connections to Hidden Haven and Evergreen Estates
mobile home parks near Blevins Road, both with failing septic systems and high nitrate
levels in their onsite water supply wells
As an approved CEDS list project, this extension of the sewer line will also allow for further
growth on properties adjacent to the extension route within the City Urban Growth Area
(UGA) including the proposed 80 unit Dragonwheel multi-family development that received
approval through Mason County’s Planned Unit development process in 2024.
3. Will this project be a public facility which is listed in economic development plan officially
adopted by the county? [X ] Yes [ ] No
4. List engineering reports, permits, feasibility studies and environmental studies which have
been completed and/or need to be completed.
Feasibility and cost estimates are complete. The City is currently activating the $959,757
allocated by the Federal Environmental Protection Agency to begin full design.
5. Has other funding been secured? [ X] Yes [ ] No. If yes, list source(s) of funding.
The Federal Environmental Protection Agency awarded $959,757.
6. Please list other funding sources, which have been pursued or currently pursued.
The City will make a direct appropriation request with the Wasington State 35th District
Delegation and utilize general facility collected over the next year with associated
commercial and residential development.
7. Please indicate the number of full-time, permanent jobs this project will create.
Create in 1-3 Create in 4-5 years Create in 6-10 years
Historically, Sanderson Field has supported over 400 jobs in aerospace and defense
manufacturing with Certified Aerospace. Since that time the industry has declined
significantly. Industrial land uses proposed to the south of Dayton Airport Road
(SR-102), are a mix of commercial and industrial uses consistent with Shelton’s
Commercial Industrial zone to the north, which favors large format retail, warehousing,
and light and medium industrial uses. If realized, the industrial and commercial buildable
acres could support between 2,000 and 4,000 jobs.
Recent recruitment efforts to site a hydroponic greens company and an aerospace
manufacturer in the sewer service area would add between 100-150 jobs over the next 1-3
years. Job creation beyond that horizon is certainly increased at Sanderson Field, yet
many economic factors are left to determine the results.
Number of jobs retained
Retention of the approximately 950 individuals employed the Port of Shelton is reasonable
increased with suitable sewer infrastructure to meet ongoing environmental regulations
and business growth. As of July 2025, Mason County had an 5.2% unemployment rate,
compared to the State average of 4.5%. With .7% more residents out of work than the State
as a whole, the County also maintains an average 11.3% of its residents living below the
poverty rate, exceeding the State average of 10.4%. Additionally, 44.1% of the working
population in Mason County commute to jobs within the county, while 55.9% commute to
jobs outside of the County. Washington State averages approximately 71% of workers
commuting to jobs within their county of residence. This means that nearly 15% more
workers in Mason County commute outside their county of residence than the entire state
of Washington. This not only impacts the commuters who must spend more of their wages
on gas and vehicle maintenance and fewer hours at home with family, but also impacts
the local economy.
8. Please indicate number of businesses that will directly benefit from the public facility.
While no funding dollars have been secured for the specific site subject to this grant
application, the Port of Shelton successfully applied for and received a CERB planning
grant in September 2021 to study the needs of this area knowing the communities in this
area as well as the County at large will benefit greatly from infrastructure improvements
that attract new business and employment opportunities.
9. Please list other significant factors about the project that should be considered.
Recent growth projections indicate that urban growth areas will absorb most of the
County’s new population with 74% of future growth, or 7,401 new residents, allotted for
the Shelton UGA. The UGA must be able to accommodate that growth by ensuring
infrastructure is adequately sized or expandable to accommodate current needs and
projected growth, and by ensuring reliability and redundancy critical to Mason County
communities.
The collective County must also promote economic opportunity for all citizens,
particularly individuals who are unemployed or otherwise disadvantaged. County
residents have a lower education level compared to the region and state. At the same
time, there are local opportunities for growth in the skilled trades.
10. List, in detail, how the money requested would be spent on the proposed project.
Funding would construct the eight-inch diameter, 4,900 lineal foot sewer main.
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No.
From: Jennifer Beierle Ext: 532
Department: Central Services Briefing: ☒
Action Agenda: ☐
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): 10/20/25 Agenda Date(s): Click or tap here to enter text.
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other
(Please ensure proper internal review channels have been followed, this is the responsibility of the
requesting Department)
Item:
Mason County Monthly Financial Report for September 2025
Background/Executive Summary:
Review of Cash Balances, and Budget to Actual Revenues and Expenditures for all County Funds through
September 2025.
Associated Costs/Budget Impact (amount, funding source, budget amendment, etc.):
Budget to Actual Comparison of 2024 & 2025
Public Outreach:
N/A
Requested Action:
N/A
Attachment(s):
Mason County Monthly Financial Report for September 2025
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No.
From: Jennifer Beierle Ext: 532
Department: Central Services Briefing: ☒
Action Agenda: ☐
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): 10/20/2025 Agenda Date(s): Click or tap here to enter text.
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other
(Please ensure proper internal review channels have been followed, this is the responsibility of the
requesting Department)
Item:
Overview of the 2026 Proposed Budget Draft
Background/Executive Summary:
The 2026 proposed summary budget includes the Board of County Commissioner’s maintenance level
budget as of October 20, 2025.
Policy Level Requests (those requests above Maintenance Level) are also included in this presentation.
Associated Costs/Budget Impact (amount, funding source, budget amendment, etc.):
See attached.
Public Outreach:
The 2026 proposed budget summary and detail will be posted on the County’s website:
www.masoncountywa.gov by November 17, 2025. The public is invited to comment throughout the
budget process.
Requested Action:
Request the Board review the draft 2026 Mason County Budget for the General Fund by Department and
all other County funds at the fund level.
Attachment(s):
2026 Mason County Summary Draft Budget as of October 20, 2025:
General Fund by Department & all County funds at the fund level
Policy Level Requests listed by General Fund Departments and Special Funds
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No.
From: Jennifer Beierle Ext: 532
Department: Central Services Briefing: ☒
Action Agenda: ☒
Public Hearing: ☒
Special Meeting: ☐
Briefing Date(s): 10/20/2025 Agenda Date(s): 10/28/2025, PH Date: 12/1/2025
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other
(Please ensure proper internal review channels have been followed, this is the responsibility of the
requesting Department)
Item:
Approval to set a public hearing for Monday, December 1, 2025, at 9:00 a.m. to consider adoption of the
2026 budget for Mason County. Copies of the 2026 preliminary budget will be available to the public on
November 17, 2025.
Background/Executive Summary:
Pursuant to RCW 84.52.070, the Commissioners must hold a public hearing on the 2026 preliminary
budget to allow taxpayers to “appear and be heard for or against any part of the budget”. The public
hearing also allows county departments to publicly testify if they so desire.
Associated Costs/Budget Impact (amount, funding source, budget amendment, etc.):
2026 Adopted Budget.
Public Outreach:
The 2026 proposed budget will be posted on the County’s website: www.masoncountywa.gov by
November 17, 2025.
Requested Action:
Approval to set a public hearing on Monday, December 1, 2025, at 9:00 a.m. to consider adoption of the
2026 budget for Mason County. Copies of the 2026 preliminary budget will be available to the public on
November 17, 2025.
Attachment(s):
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No.
From: Jennifer Beierle Ext: 532
Department: Central Services Briefing: ☒
Action Agenda: ☒
Public Hearing: ☒
Special Meeting: ☐
Briefing Date(s): 10/20/2025 Agenda Date(s): 10/28/2025, PH Date: 11/25/2025
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other
(Please ensure proper internal review channels have been followed, this is the responsibility of the
requesting Department)
Item:
Approval to set a public hearing for Tuesday, November 25, 2025, at 9:15 a.m. to certify to the County
Assessor the amount of taxes levied for Current Expense and County Road for 2026. An increase to the
Current Expense and County Road property tax levies for 2026 may be considered.
Background/Executive Summary:
Pursuant to RCW 84.52.070, the Commissioners must certify to the County Assessor the amount of taxes
levied upon the property in the county for county purposes by adoption of a resolution, on or before the
15th day of December in each year, and on or before the first Monday in December the respective amounts
of taxes levied by the board for each taxing district, within or coextensive with the county, for district
purposes..
Associated Costs/Budget Impact (amount, funding source, budget amendment, etc.):
The estimated levies for Current Expense and County Road are included in the 2026 proposed budget.
Public Outreach:
The notice of public hearing will be advertised in the Shelton-Mason County Journal for two weeks prior
to the hearing.
Requested Action:
Approval to set a public hearing for Tuesday, November 25, 2025, at 9:15 a.m. to certify to the County
Assessor the amount of taxes levied for county purposes and the amount of taxes levied for each taxing
district for 2026. An increase to the Current Expense and County Road property tax levies for 2026 may
be considered.
Attachment(s):
Mason County
Agenda Request Form
To: Board of Mason County Commissioners
From: Cassidy Perkins for John Taylor Ext. 535
Department: Parks & Trails Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): 10/20/2025
Agenda Date: 10/28/2025
Internal Review: ☐ Finance ☐ Human Resources ☒ Legal ☐ Information Technology ☐ Other
(This is the responsibility of the requesting Department)
Below for Clerk of the Board’s Use Only:
Item Number: __________
Approved: ☐ Yes ☐ No ☐ Tabled ☐ No Action Taken
Ordinance/Resolution No. __________ Contract No. __________ County Code: __________
Item: Mason County Park Host Agreements
Background/Executive Summary:
The Mason County Park Hosts from the following parks would like to renew their contracts that are set to
expire on December 31, 2025, for 2-year terms:
Mason Lake County Park
Oakland Bay Historical Park
Truman Glick County Park
Requested Action: Approval to renew the Mason County Park Host contracts for Mason Lake County
Park, Oakland Bay Historical Park, and Truman Glick County Park for an additional 2-year terms.
Attachments: Agreements
Park Host Contract 01/01/2026 Page 1 of 3
MASON COUNTY PARKS AND TRAILS On-site Park Host
CONTRACTUAL AGREEMENT
AGREEMENT made between _ Nicholas & Brianna Halvorson__, of Mason County, hereinafter referred to
as On-site Park Host and MASON COUNTY PARKS AND TRAILS DEPARTMENT, State of Washington, County of
Mason, State of Washington, hereinafter referred to as Contractor.
RECITALS: Park Host is willing to be contracted by Contractor, and Contractor is willing to contract the Park
Host, on the terms, covenants, and conditions set forth hereinafter including such terms, covenants and
conditions as may be set forth hereinafter.
SECTION ONE – DUTIES. Contractor hereby engages Park Host as the Park Host of MASON COUNTY PARKS
AND TRAILS DEPARTMENT, Mason Lake Park - 6010 E Mason Lake Drive W, Grapeview, Washington.
The duties of MASON COUNTY PARKS AND TRAILS Park Host specifically require:
♦ Being at the Mason County Park site during the hours of darkness and during the day on Friday, Saturday,
Sunday and Holidays. Time off during the week is allowable, please notify the contractor.
♦ Park Host will open and close the park daily in accordance with park hours as deemed so by Contractor. The
evening security round shall consist of ensuring the doors of all buildings or restrooms are locked, gates are
shut and locked, and all guests are off the grounds.
♦ Conduct a daily park inspection, advising Mason County Parks and Trails Department of any hazardous or
unsafe condition that may exist; any broken fixtures, lighting or plumbing and any vandalism to the park
facilities.
♦ Perform light maintenance of park grounds as directed, i.e. stock and clean restrooms, litter pick-up, and
other duties as assigned.
♦ Park Host agrees to call the Mason County Sheriff or 911 if anything out of the ordinary is observed or heard;
but under no condition or situation will attempt to apprehend the person(s) so acting.
♦ Requests for off duty time shall be negotiated with the Contractor.
♦ Park Host is required to make the appropriate contacts if any situation should require intervention by parks
staff or law enforcement. Contact persons are:
1. Carl Olson 360-427-9670, extension 535
Cell: 360-490-0539
Home: 360-432-0465
2. John Taylor 360-427-9670, extension 806
Cell: 360-463-9448
OR
Emergency: 911
Park Host hereby accepts and agrees to such engagement, subject to the general supervision and pursuant to the
orders, advice and direction of related services and duties as may be assigned to him/her from time to time by
Contractor, subject to mutual consideration of Section Three.
SECTION TWO - TERMS. The term of this agreement shall be from January 1, 2026 to December 31,
2028.
Park Host Contract 01/01/2026 Page 2 of 3
SECTION THREE - COMPENSATION TO PARK HOST/RESIDENT. Contractor shall provide for Park Host,
and Park Host shall accept from Contractor, in full payment for Park Host services the following: A designated
park host site located at the park. Be it understood that the Park Host shall be responsible for providing his/her
telephone carrier and long distance service. Contractor shall provide electrical utilities, water, septic and garbage
service.
SECTION FOUR – PARK HOST/RESIDENT BENEFITS. It is understood and agreed by both Contractor and
Park Host that Park Host is not an employee of Contractor and shall not receive the benefits available to Mason
County Employees including, but not limited to: vacation time, sick leave, personal holiday, medical insurance,
dental insurance, vision insurance, etc. It is further agreed by the Contractor to carry Industrial Insurance
coverage on the Park Host.
SECTION FIVE – CONDITIONS OF SERVICE. Park Host shall maintain designated residential area in a neat,
orderly manner, and shall prevent the accumulation of debris, or any other material or objects which are not
compatible to the environment of the park area such as metal, lumber or wood products, abandoned vehicles or
appliances, tires or any other like materials.
No services or activities shall be undertaken on Mason County Parks Property which result in compensation or
benefit to the Park Host. There shall be no unauthorized or private use of park.
All residents at the County-owned premises shall undergo a Washington State Patrol Background Check that
indicates they are acceptable for involvement with youth activities. No illegal activities involving the Park Host
shall be undertaken or allowed to take place on or about the park properties or Park Host residence.
Only the Park Host shall be allowed to operate County-owned equipment, and then, only in the performance of
work approved by the County.
Residence in County-owned facilities is restricted to the Contractor and their immediate family. Residence shall
be defined as any extended stay of more than one week in a calendar month. Immediate family shall mean the
spouse and or legal dependants of the Contractor.
SECTION SIX - CONFLICTING OBLIGATION. In cases of emergency or conflicting obligation, the Park Host
is responsible for the continued completion of the duties specified in this contract. If the Park Host is unable to
resolve the conflict, Mason County Parks and Trails Director must be notified.
SECTION SEVEN - CONTRACT AUTHORITY RESERVED BY COUNTY. Notwithstanding anything contained
herein to the contrary, Contractor shall not have the right to make any contracts or commitments for, or on
behalf of the County without the written consent of the County
SECTION EIGHT - ENTIRE AGREEMENT. This Agreement, together with any Attachments, represents the
obligations of both the County and the Contractor in their entirety. No other representations, whether verbal or
in writing, that are not contained herein, shall be binding upon the parties.
SECTION NINE - AMENDMENT OF AGREEMENT. This Agreement may be changed or modified only with the
mutual agreement of both the Contractor and the Park Host, and only then upon approval through the
appropriate processes then in effect for the County for the obligations contained in any modification or change.
SECTION TEN - TERMINATION. This agreement may be terminated by either party, without cause, upon six
weeks written notice to the other. In case of any violation of the terms of this Agreement by Contractor, or the
physical inability of the Contractor to perform the required duties, the County may terminate employment
immediately, with compensation only to the date of such termination.
SECTION ELEVEN - SEVERABILITY. In the event that any competent court finds any specific term or
Park Host Contract 01/01/2026 Page 3 of 3
provision of this Agreement invalid, the remaining terms and provisions shall be in full force and effect as if such
provisions were not contained herein.
SECTION TWELVE - CHOICE OF VENUE. It is the intention of the parties that all suits and special
proceedings pertaining to the enforcement of this Agreement shall be in accordance with and pursuant to the
laws of the State of Washington. Any actions or matters shall come before the courts of Mason County,
Washington for actions and/or decisions.
SECTION THIRTEEN - TERMINATION FOR DISABILITY. Notwithstanding anything in this agreement to
the contrary, Contractor is hereby given the option to terminate this agreement in the event that Park Host shall,
during the term hereof, become permanently disabled, as the term permanently disabled is hereinafter fixed and
defined. Such option shall be exercised by Contractor giving notice to Park Host by registered mail, addressed to
him/her at 1344 Pottery Ave., Port Orchard WA 98366 or at such other address as Contractor shall
designate in writing. On the giving of such notice, this Agreement shall cease on the last day of the month in
which the notice is mailed, with the same force and effect as if such last day of the month were the date
originally herein set forth as the termination date thereof.
For the purpose of this agreement, Park Host shall be deemed to have become permanently disabled if, during
any year of the term hereof, because of ill health, physical or mental disability or for other cause beyond his/her
control he/she shall have been continuously unable or unwilling or shall have failed to perform his/her duties for a
total period of thirty (30) days, irrespective of whether or not such days are consecutive. For the purpose hereof,
the term any year of the term hereof, is defined to mean any 12-month calendar year period during the Park
Host’s affiliation with the Contractor in the capacity of Mason County Parks and Trails Park Host.
SECTION FOURTEEN - SAFETY POLICY. It shall be a condition of employment to follow all safety practices
set forth in Mason County Accident Prevention Procedures and Policy (MC Ord. Chapter 2.124) and the State of
Washington (WAC 296-800).
IN WITNESS WHEREOF, the parties have executed this agreement at Shelton, Washington on this, the
_____day of ________, 20____.
ON-SITE PARK HOST
___________________________
Nicholas Halvorson
___________________________
Brianna Halvorson
Date: _______________________
ATTEST:
____________________________
McKenzie Smith, Clerk of the Board
APPROVED AS TO FORM:
____________________________
Tim Whitehead, Chief Deputy Prosecutor
BOARD OF MASON COUNTY COMMISSIONERS
_______________________________
Sharon Trask, Chair
______________________________
Pat Tarzwell, Vice-Chair
______________________________
Randy Neatherlin, Commissioner
Park Host Contract Page 1 of 4
MASON COUNTY PARKS AND TRAILS On-site Park Host
CONTRACTUAL AGREEMENT
AGREEMENT made between Randall Olson, of Mason County, hereinafter referred to as On-site Park Host and
MASON COUNTY PARKS AND TRAILS DEPARTMENT, State of Washington, County of Mason, State of Washington,
hereinafter referred to as Contractor.
RECITALS: Park Host is willing to be contracted by Contractor, and Contractor is willing to contract the Park
Host, on the terms, covenants, and conditions set forth hereinafter including such terms, covenants and
conditions as may be set forth hereinafter.
SECTION ONE – DUTIES. Contractor hereby engages Park Host as the Park Host of MASON COUNTY PARKS
AND TRAILS DEPARTMENT, Oakland Bay Historical Park, 1570 E Agate Bay Rd, Shelton, Washington.
The duties of MASON COUNTY PARKS AND TRAILS Park Host specifically require:
♦ Obtain the on-boarding training required by Mason County including, but not limited to, Sexual Harassment,
Safe Lifting, Slip, Trip and Fall. This training is available electronically and can be obtained off-site or at the
Human Resources Office.
♦ Being at the Mason County Park site during the hours of darkness and during the day on Friday, Saturday,
Sunday and Holidays. Time off during the week is allowable, please notify the contractor.
♦ Park Host will open and close the park daily in accordance with park hours as deemed so by Contractor. The
evening security round shall consist of ensuring the doors of all buildings or restrooms are locked, gates are
shut and locked, and all guests are off the grounds.
♦ Conduct a daily park inspection, advising Mason County Parks and Trails Department of any hazardous or
unsafe condition that may exist; any broken fixtures, lighting or plumbing and any vandalism to the park
facilities.
♦ Perform light maintenance of park grounds as directed, i.e. stock and clean restrooms, litter pick-up, and
other duties as assigned.
♦ Park Host agrees to call the Mason County Sheriff or 911 if anything out of the ordinary is observed or heard;
but under no condition or situation will attempt to apprehend the person(s) so acting.
♦ Requests for off duty time shall be negotiated with the Contractor.
♦ Park Host is required to make the appropriate contacts if any situation should require intervention by parks
staff or law enforcement. Contact persons are:
1. Carl Olson 360-427-9670, extension 535
Cell: 360-490-0539
2. John Taylor 360-427-9670, extension 806
Cell: 360-463-9448
OR
Emergency: 911
Park Host hereby accepts and agrees to such engagement, subject to the general supervision and pursuant to the
orders, advice and direction of related services and duties as may be assigned to him/her from time to time by
Contractor, subject to mutual consideration of Section Three.
Park Host Contract Page 2 of 4
SECTION TWO - TERMS. The term of this agreement shall be from January 1, 2026, to December 31,
2028.
SECTION THREE - COMPENSATION TO PARK HOST/RESIDENT. Contractor shall provide for Park Host,
and Park Host shall accept from Contractor, in full payment for Park Host services the following: A designated
park host site located at the park. Be it understood that the Park Host shall be responsible for providing his/her
telephone carrier and long-distance service. Contractor shall provide electrical utilities, water, septic and garbage
service.
SECTION FOUR – PARK HOST/RESIDENT BENEFITS. It is understood and agreed by both Contractor and
Park Host that Park Host is not an employee of Contractor and shall not receive the benefits available to Mason
County Employees including, but not limited to: vacation time, sick leave, personal holiday, medical insurance,
dental insurance, vision insurance, etc. It is further agreed by the Contractor to carry Industrial Insurance
coverage on the Park Host.
SECTION FIVE – CONDITIONS OF SERVICE. Park Host shall maintain designated residential area in a neat,
orderly manner, and shall prevent the accumulation of debris, or any other material or objects which are not
compatible to the environment of the park area such as metal, lumber, or wood products, abandoned vehicles or
appliances, tires or any other like materials.
No services or activities shall be undertaken on Mason County Parks Property which result in compensation or
benefit to the Park Host. There shall be no unauthorized or private use of the park.
All residents at the County-owned premises shall undergo a Washington State Patrol Background Check that
indicates they are acceptable for involvement with youth activities. No illegal activities involving the Park Host
shall be undertaken or allowed to take place on or about the park properties or Park Host residence.
Only the Park Host shall be allowed to operate County-owned equipment, and then, only in the performance of
work approved by the County.
Residence in County-owned facilities is restricted to the Contractor and their immediate family. Residence shall
be defined as any extended stay of more than one week in a calendar month. Immediate family shall mean the
spouse and or legal dependents of the Contractor.
Upon termination of the contract the Park Host shall remove all personal belongings, vehicles, etc. from the
premises by the final day of the contract.
SECTION SIX - CONFLICTING OBLIGATION. In cases of emergency or conflicting obligation, the Park Host
is responsible for the continued completion of the duties specified in this contract. If the Park Host is unable to
resolve the conflict, Mason County Parks and Trails Manager must be notified.
SECTION SEVEN - CONTRACT AUTHORITY RESERVED BY COUNTY. Notwithstanding anything contained
herein to the contrary, Contractor shall not have the right to make any contracts or commitments for, or on
behalf of the County without the written consent of the County.
SECTION EIGHT - ENTIRE AGREEMENT. This Agreement, together with any Attachments, represents the
obligations of both the County and the Contractor in their entirety. No other representations, whether verbal or
in writing, that are not contained herein, shall be binding upon the parties.
SECTION NINE - AMENDMENT OF AGREEMENT. This Agreement may be changed or modified only with the
mutual agreement of both the Contractor and the Park Host, and only then upon approval through the
appropriate processes then in effect for the County for the obligations contained in any modification or change.
SECTION TEN - TERMINATION. This agreement may be terminated by either party, without cause, upon six
weeks written notice to the other. In case of any violation of the terms of this Agreement by Contractor, or the
Park Host Contract Page 3 of 4
physical inability of the Contractor to perform the required duties, the County may terminate employment
immediately, with compensation only to the date of such termination.
SECTION ELEVEN - SEVERABILITY. In the event that any competent court finds any specific term or
provision of this Agreement invalid, the remaining terms and provisions shall be in full force and effect as if such
provisions were not contained herein.
SECTION TWELVE - CHOICE OF VENUE. It is the intention of the parties that all suits and special
proceedings pertaining to the enforcement of this Agreement shall be in accordance with and pursuant to the
laws of the State of Washington. Any actions or matters shall come before the courts of Mason County,
Washington for actions and/or decisions.
SECTION THIRTEEN - TERMINATION FOR DISABILITY. Notwithstanding anything in this agreement to
the contrary, Contractor is hereby given the option to terminate this agreement in the event that Park Host shall,
during the term hereof, become permanently disabled, as the term permanently disabled is hereinafter fixed and
defined. Such option shall be exercised by Contractor giving notice to Park Host by registered mail, addressed to
him/her at PO Box 741, Allyn, 98524 or at such other address as Contractor shall designate in writing. On the
giving of such notice, this Agreement shall cease on the last day of the month in which the notice is mailed, with
the same force and effect as if such last day of the month were the date originally herein set forth as the
termination date thereof.
For the purpose of this agreement, Park Host shall be deemed to have become permanently disabled if, during
any year of the term hereof, because of ill health, physical or mental disability or for other cause beyond his/her
control he/she shall have been continuously unable or unwilling or shall have failed to perform his/her duties for a
total period of thirty (30) days, irrespective of whether or not such days are consecutive. For the purpose hereof,
the term any year of the term hereof, is defined to mean any 12-month calendar year period during the Park
Host’s affiliation with the Contractor in the capacity of Mason County Parks and Trails Park Host.
SECTION FOURTEEN - SAFETY POLICY. It shall be a condition of employment to follow all safety practices
set forth in Mason County Accident Prevention Procedures and Policy (MC Ord. Chapter 2.124 -
https://library.municode.com/wa/mason_county/codes/code_of_ordinances?nodeId=TIT2ADPE_CH2.124SAPOAC
PRPR ) and the State of Washington (WAC 296-800).
IN WITNESS WHEREOF, the parties have executed this agreement at Shelton, Washington on this, the
_____day of _________________, 20____.
ON-SITE PARK HOST
___________________________
Randall Olson
Date: __________________________
ATTEST:
_________________________
McKenzie Smith, Clerk of the Board
APPROVED AS TO FORM:
____________________________
Tim Whitehead, Chief Deputy Prosecutor
BOARD OF MASON COUNTY COMMISSIONERS
_______________________________
Sharon Trask, Chair
______________________________
Pat Tarzwell, Vice-Chair
______________________________
Randy Neatherlin, Commissioner
Park Host Contract Page 1 of 3
MASON COUNTY PARKS AND TRAILS On-site Park Host
CONTRACTUAL AGREEMENT
AGREEMENT made between Bernie Games of Mason County, hereinafter referred to as On-site Park Host and
MASON COUNTY PARKS AND TRAILS DEPARTMENT, State of Washington, County of Mason, State of Washington,
hereinafter referred to as Contractor.
RECITALS: Park Host is willing to be contracted by Contractor, and Contractor is willing to contract the Park
Host, on the terms, covenants, and conditions set forth hereinafter including such terms, covenants and
conditions as may be set forth hereinafter.
SECTION ONE – DUTIES. Contractor hereby engages Park Host as the Park Host of MASON COUNTY PARKS
AND TRAILS DEPARTMENT, Truman Glick Park, Matlock, Washington.
The duties of MASON COUNTY PARKS AND TRAILS Park Host specifically require:
♦ Being at the Mason County Park site during the hours of darkness and during the day on Friday, Saturday,
Sunday and Holidays. Time off during the week is allowable, please notify the contractor.
♦ Park Host will open and close the park daily in accordance with park hours as deemed so by Contractor. The
evening security round shall consist of ensuring the doors of all buildings or restrooms are locked, gates are
shut and locked, and all guests are off the grounds.
♦ Conduct a daily park inspection, advising Mason County Parks and Trails Department of any hazardous or
unsafe condition that may exist; any broken fixtures, lighting or plumbing and any vandalism to the park
facilities.
♦ Perform light maintenance of park grounds as directed, i.e. stock and clean restrooms, litter pick-up, and
other duties as assigned.
♦ Park Host agrees to call the Mason County Sheriff if anything out of the ordinary is observed or heard; but
under no condition or situation will attempt to apprehend the person(s) so acting.
♦ Requests for off duty time shall be negotiated with the Contractor.
♦ Park Host is required to make the appropriate contacts if any situation should require intervention by parks
staff or law enforcement. Contact persons are:
1. Carl Olson 360-427-9670, extension 535
Cell: 360-490-0539
2. John Taylor 360-427-9670, extension 806
Cell: 360-463-9448
OR
Emergency: 911
Park Host hereby accepts and agrees to such engagement, subject to the general supervision and pursuant to the
orders, advice and direction of related services and duties as may be assigned to him/her from time to time by
Contractor, subject to mutual consideration of Section Three.
SECTION TWO - TERMS. The term of this agreement shall be from January 1, 2026 to December 31,
2028.
Park Host Contract Page 2 of 3
SECTION THREE - COMPENSATION TO PARK HOST/RESIDENT. Contractor shall provide for Park Host,
and Park Host shall accept from Contractor, in full payment for Park Host services the following: A designated
park host site located at the park. Be it understood that the Park Host shall be responsible for providing his/her
telephone carrier and long distance service. Contractor shall provide electrical utilities, water, septic and garbage
service.
SECTION FOUR – PARK HOST/RESIDENT BENEFITS. It is understood and agreed by both Contractor and
Park Host that Park Host is not an employee of Contractor and shall not receive the benefits available to Mason
County Employees including, but not limited to: vacation time, sick leave, personal holiday, medical insurance,
dental insurance, vision insurance, etc. It is further agreed by the Contractor to carry Industrial Insurance
coverage on the Park Host.
SECTION FIVE – CONDITIONS OF SERVICE. Park Host shall maintain designated residential area in a neat,
orderly manner, and shall prevent the accumulation of debris, or any other material or objects which are not
compatible to the environment of the park area such as metal, lumber or wood products, abandoned vehicles or
appliances, tires or any other like materials.
No services or activities shall be undertaken on Mason County Parks Property which result in compensation or
benefit to the Park Host. There shall be no unauthorized or private use of park.
All residents at the County-owned premises shall undergo a Washington State Patrol Background Check that
indicates they are acceptable for involvement with youth activities. No illegal activities involving the Park Host
shall be undertaken or allowed to take place on or about the park properties or Park Host residence.
Only the Park Host shall be allowed to operate County-owned equipment, and then, only in the performance of
work approved by the County.
Residence in County-owned facilities is restricted to the Contractor and their immediate family. Residence shall
be defined as any extended stay of more than one week in a calendar month. Immediate family shall mean the
spouse and or legal dependants of the Contractor.
SECTION SIX - CONFLICTING OBLIGATION. In cases of emergency or conflicting obligation, the Park Host
is responsible for the continued completion of the duties specified in this contract. If the Park Host is unable to
resolve the conflict, Mason County Parks and Trails Director must be notified.
SECTION SEVEN - CONTRACT AUTHORITY RESERVED BY COUNTY. Notwithstanding anything contained
herein to the contrary, Contractor shall not have the right to make any contracts or commitments for, or on
behalf of the County without the written consent of the County
SECTION EIGHT - ENTIRE AGREEMENT. This Agreement, together with any Attachments, represents the
obligations of both the County and the Contractor in their entirety. No other representations, whether verbal or
in writing, that are not contained herein, shall be binding upon the parties.
SECTION NINE - AMENDMENT OF AGREEMENT. This Agreement may be changed or modified only with the
mutual agreement of both the Contractor and the Park Host, and only then upon approval through the
appropriate processes then in effect for the County for the obligations contained in any modification or change.
SECTION TEN - TERMINATION. This agreement may be terminated by either party, without cause, upon six
weeks written notice to the other. In case of any violation of the terms of this Agreement by Contractor, or the
physical inability of the Contractor to perform the required duties, the County may terminate employment
immediately, with compensation only to the date of such termination.
SECTION ELEVEN - SEVERABILITY. In the event that any competent court finds any specific term or
provision of this Agreement invalid, the remaining terms and provisions shall be in full force and effect as if such
Park Host Contract Page 3 of 3
provisions were not contained herein.
SECTION TWELVE - CHOICE OF VENUE. It is the intention of the parties that all suits and special
proceedings pertaining to the enforcement of this Agreement shall be in accordance with and pursuant to the
laws of the State of Washington. Any actions or matters shall come before the courts of Mason County,
Washington for actions and/or decisions.
SECTION THIRTEEN - TERMINATION FOR DISABILITY. Notwithstanding anything in this agreement to
the contrary, Contractor is hereby given the option to terminate this agreement in the event that Park Host shall,
during the term hereof, become permanently disabled, as the term permanently disabled is hereinafter fixed and
defined. Such option shall be exercised by Contractor giving notice to Park Host by registered mail, addressed to
him/her at 1291 W. Ford Rd., Matlock, WA 98560 or at such other address as Contractor shall designate in
writing. On the giving of such notice, this Agreement shall cease on the last day of the month in which the notice
is mailed, with the same force and effect as if such last day of the month were the date originally herein set forth
as the termination date thereof.
For the purpose of this agreement, Park Host shall be deemed to have become permanently disabled if, during
any year of the term hereof, because of ill health, physical or mental disability or for other cause beyond his/her
control he/she shall have been continuously unable or unwilling or shall have failed to perform his/her duties for a
total period of thirty (30) days, irrespective of whether or not such days are consecutive. For the purpose hereof,
the term any year of the term hereof, is defined to mean any 12-month calendar year period during the Park
Host’s affiliation with the Contractor in the capacity of Mason County Parks and Trails Park Host.
SECTION FOURTEEN - SAFETY POLICY. It shall be a condition of employment to follow all safety practices
set forth in Mason County Accident Prevention Policy and the State of Washington.
IN WITNESS WHEREOF, the parties have executed this agreement at Shelton, Washington on this, the
_____day of ________, 20____.
ON-SITE PARK HOST
___________________________
Bernie Games
___________________________
Date: __________________________
ATTEST:
_________________________
McKenzie Smith, Clerk of the Board
APPROVED AS TO FORM:
____________________________
Tim Whitehead, Chief Deputy Prosecutor
BOARD OF MASON COUNTY COMMISSIONERS
Sharon Trask, Chair
Pat Tarzwell, Vice-Chair
______________________________
Randy Neatherlin, Commissioner
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No.
From: Cassidy Krall for John Taylor Ext: 535
Department: Parks & Trails Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): 10/20/2025 Agenda Date(s): 10/28/2025
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other
(This is the responsibility of the requesting Department)
Item: Mason County Historical Society Storage Contract
Background/Executive Summary: The Mason County Historical Society has a cargo container for
storage located at MCRA. They would like to renew their contract to continue to have their storage
container at the MCRA location for an additional year.
Budget Impact (amount, funding source, budget amendment, etc.): MCHS will pay for additional cost of
any electrical use if heating is necessary. Otherwise, no impact to the budget.
Public Outreach: N/A
Requested Action: Approve the renewal of the MCRA storage use contract for the Mason County
Historical Society for an additional year, ending December 31, 2026.
Attachment(s): Contract agreement
MC WnA-V c A -23- 058
MEMORANDUM OF UNDERSTANDING
Between Mason County Historical Society and Mason County
1.1 PARTIES
This agreement is entered into between Mason County Historical Society (MCHS) and Mason County
COUNTY), which directs the Mason County Parks & Trails department (MCPT) to facilitate this
agreement.
1.2 PURPOSE AND USE
The PARTIES agree that the purpose of this agreement is to facilitate a cooperative relationship for Mason
County to provide MCHS space at Mason County Recreation Area(MCRA)Park to store a cargo container.
Mason County hereby finds that the MCHS,through its work,improves the quality of life of Mason County
residents and therefore provides valued consideration.
1.3 DESCRIPTION OF PROJECT
The PARTIES agreed that the project objective is to work together to provide MCHS storage space for
historic artifacts or other needs.
1.4 TERM
The term of this agreement shall be from January 1, 2023 to December 31, 2025 and can be extended with
the written consent of both PARTIES. Either PARTY may terminate this agreement in writing forty-five
45)days prior to the proposed termination date.
1.5 RESPONSIBILITIES OF THE COUNTY
The County will provide and support all of the following:
Provide space at the maintenance compound of MCRA Park for up to a 40' cargo container that
will house historical artifacts or other needs.
Provide the MCHS with access to the cargo unit from 7:00 a.m. to 3:00 p.m. Monday through
Friday and on weekends when staff are present.
Will report any problems with the cargo unit to MCHS.
Will provide power service to the cargo unit if needed.
1.6 RESPONSIBILITIES OF THE MCHS
The MCHS will provide and support all of the following:
Will provide the COUNTY with a point of contact for the MCHS.
Will provide the COUNTY one set of keys in case of a need that arises to enter the cargo unit.
Will pay an annual fee of$10 per month or $120 per year for basic power service, if needed. If
heating and cooling on an annual basis is required,the charge for power will be negotiated on the
increase in monthly electric charges within reason and consideration for the time of year.
MCHS will indemnify and hold harmless MCPT for any damage or losses to the cargo unit and its
contents.
MCHS will cover the costs of moving in the cargo unit and removing the cargo unit once the term
has been completed.
MCHS will be responsible for all maintenance and care of the cargo unit.
1.7 INSURANCE
MCHS will provide the COUNTY with evidence of Commercial General Liability insurance with limits of
liability no less than $1,000,000 per occurrence and $2,000,000 annual aggregate, for bodily injury,
including personal injury or death,products liability, and property damage of cargo unit and its contents. If
the coverage is written as a claim made policy, then upon termination of contract, MCHS must evidence
the purchase of an extended reporting period or"tail"coverage for a one-year period.
The Commercial General Liability insurance shall name MCPT, its officers, officials, employees, and
agents with respect to performance of services and shall contain no special limitations in the scope of
protection afforded to MCPT as an additional insured.
MCHS Commercial General Liability insurance shall be primary and non-contributory with respect to any
insurance or self-insurance programs covering MCPT, its officers, officials, employees, and agents. Any
failure to comply with reporting provisions of the policy shall not affect coverage provided to MCPT, its
officers, officials, employees, and agents.
The insurance limits mandated for any insurance coverage provided by this Contract are not intended to be
an indication of exposure nor are they limitations on indemnification. The MCHS shall maintain all
required policies in force from time services commence until services are completed. Certificates,policies,
and endorsements expiring before completion of the Contract shall be promptly replaced.
The MCHS shall place insurance with insurers licensed to do business in the State of Washington and
having A.M. Best Company ratings of no less than A. The MCHS shall furnish Mason County Risk
Management with properly executed certificates of insurance or a signed policy endorsement, which shall
clearly evidence all insurance required in this section prior to commencement of services. Certificates of
Insurance shall show the Certificate Holder as Mason County. Written notice of cancellation or change
shall be mailed to Mason County Risk Management at 411 North 5' Street, Shelton, WA 98584.
1.8 TERMINATION
This agreement may be terminated by either PARTY upon giving forty-five(45)days written notice.
1.9 EFFECTIVE DATE
This agreement shall be in full force and effect upon approval by the County Official signing below on
behalf of the Mason County Board of County Commissioners.
Dated this 2qAA, day of 52023.
Approved as to form:
Tim Whitehead, Chief Deputy Prosecutor
Mason County,Parks &Trails
Maron ary, County Administrator
Maounty Historical Soc'
i
MEMORANDUM OF UNDERSTANDING
Between Mason County Historical Society and Mason County
1. 1 PARTIES
This agreement is entered into between Mason County Historical Society (MCHS) and Mason County
(COUNTY), which directs the Mason County Parks & Trails department (MCPT) to facilitate this
agreement.
1. 2 PURPOSE AND USE
The PARTIES agree that the purpose of this agreement is to facilitate a cooperative relationship for
Mason
County to provide MCHS space at Mason County Recreation Area (MCRA) Park to store a cargo
container.
Mason County hereby finds that the MCHS, through its work, improves the quality of life of Mason
County
residents and therefore provides valued consideration.
1. 3 DESCRIPTION OF PROJECT
The PARTIES agreed that the project objective is to work together to provide MCHS storage space for
historic artifacts or other needs.
1. 4 TERM
The term of this agreement shall be from January 1, 2026, to December 31, 2026, and can be extended
with
the written consent of both PARTIES. Either PARTY may terminate this agreement in writing forty-five
(45) days prior to the proposed termination date.
1. 5 RESPONSIBILITIES OF THE COUNTY
The County will provide and support all of the following:
• Provide space at the maintenance compound of MCRA Park for up to a 40' cargo container that
will house historical artifacts or other needs.
• Provide the MCHS with access to the cargo unit from 7: 00 a.m. to 3: 00 p.m. Monday through
Friday and on weekends when staff are present.
• Will report any problems with the cargo unit to MCHS.
• Will provide power service to the cargo unit if needed.
1. 6 RESPONSIBILITIES OF THE MCHS
• The MCHS will provide and support all of the following:
• Will provide the COUNTY with a point of contact for the MCHS.
• Will provide the COUNTY one set of keys in case of a need that arises to enter the cargo unit.
• Will pay an annual fee of$ 10 per month or $ 120 per year for basic power service, if needed. If
heating and cooling on an annual basis is required, the charge for power will be negotiated on the
increase in monthly electric charges within reason and consideration for the time of year.
• MCHS will indemnify and hold harmless MCPT for any damage or losses to the cargo unit and
its contents.
• MCHS will cover the costs of moving in the cargo unit and removing the cargo unit once the term
has been completed.
• MCHS will be responsible for all maintenance and care of the cargo unit.
1.7 INSURANCE
MCHS will provide the COUNTY with evidence of Commercial General Liability insurance with limits
of liability no less than $1,000,000 per occurrence and $2,000,000 annual aggregate, for
bodily injury, including personal injury or death, products liability, and property damage of
cargo unit and its contents. If the coverage is written as a claim made policy, then upon
termination of contract, MCHS must evidence the purchase of an extended reporting period or "tail"
coverage for a one-year period.
The Commercial General Liability insurance shall name MCPT, its officers, officials,
employees, and agents with respect to performance of services and shall contain no
special limitations in the scope of protection afforded to MCPT as an additional insured.
MCHS Commercial General Liability insurance shall be primary and non-contributory with respect to
any insurance or self-insurance programs covering MCPT, its officers, officials, employees, and
agents. Any failure to comply with reporting provisions of the policy shall not affect coverage
provided to MCPT, its officers, officials, employees, and agents.
The insurance limits mandated for any insurance coverage provided by this Contract are not intended
to be an indication of exposure nor are they limitations on indemnification. The MCHS
shall maintain all required policies in force from time services commence until services are
completed. Certificates, policies, and endorsements expiring before completion of the Contract
shall be promptly replaced.
The MCHS shall place insurance with insurers licensed to do business in the State of
Washington and having A.M. Best Company ratings of no less than A. The MCHS shall
furnish Mason County Risk Management with properly executed certificates of insurance or a
signed policy endorsement, which shall clearly evidence all insurance required in this section
prior to commencement of services. Certificates of Insurance shall show the Certificate Holder
as Mason County. Written notice of cancellation or change shall be mailed to Mason County
Risk Management at 411 North 5th Street, Shelton, WA 98584.
1.8 TERMINATION
This agreement may be terminated by either PARTY upon giving forty-five (45) days written notice.
1.9 EFFECTIVE DATE
This agreement shall be in full force and effect upon approval by the County Official signing
below on behalf of the Mason County Board of County Commissioners.
Dated this day of ,2025.
Approved as to form:
Tim Whitehead, Chief Deputy Prosecutor
Mason County, Parks & Trails
Travis Adams, County Administrator
Mason County Historical Society
Action Items:
• Road Vacation 425: Set a hearing date with the Hearings Examiner for Wednesday December 10, 2025,
at 1:00pm to consider a request to vacate portions of alley right-of-way in the Town of Allyn near
Eberhart Street, adjacent to Lots 6–10 in Block 57, Lots 7–10 in Block 58, and Lots 1–2 in Block 42.
• Updated Public Works Road Department policies: (1) Organization, Handling Public Complaints &
Requests, (2) Work for Others, and (3) Organization and chart.
Discussion Items:
• Public Works Budget Workshop
Commissioner Follow-Up Items:
Upcoming Items:
October 28th National First Responders Day
November 25th @ 9:15 Public Hearing to consider 25mph speed limit on Yates Road
November 25th @ 9:15 Public Hearing to consider 25mph speed limit on Ellis Road
MASON COUNTY PUBLIC WORKS
COMMISSIONER BRIEFING
October 20, 2025
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No.
From: Tina Schaefer, Right of Way Agent Senior, on
behalf of Mike Collins, PLS, PE Deputy
Director/County Engineer
Ext: 456
Department: Public Works Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): October 20, 2025 Agenda Date(s): October 28, 2025
Internal Review: ☐ Finance ☐ Human Resources ☒ Legal ☐ IT ☐ Risk ☐ Other
(Please ensure proper internal review channels have been followed, this is the responsibility of the
requesting Department)
Item: Road Vacation Order No. 425 – Set Hearing date with Hearing Examiner
Vacate all that portion of the West half of the alley adjacent to Lots 6-10 in Block 57; and the East
half of the alley adjacent to Lots 7-10, in Block 58 to the centerline of Eberhart Street; and the East
half of the alley from the centerline of Eberhart Street adjacent to Lots 1-2, in Block 42; All in the
plat of the Town of Allyn, recorded in Volume 1 of plats, page 17, in the Northeast quarter of
Section 20, Township 22 North, Range 1 West, W.M. in Mason County, Washington.
Background/Executive Summary:
Derek Floyd owns Lots 1 and 2, in Block 42, along with a 1/2 interest in Lots 6-10, in Block 57, all in the
plat of the Town of Allyn, as recorded in Volume 1 of plats, page 17. Marty Million and Renae Million
own Lots 9-10, in Block 58, in the plat of the Town of Allyn, as recorded in Volume 1 of plats, page 17.
Renae Floyd owns Lots 7 & 8, in Block 58, along with a 1/2 interest in Lots 6-10, in Block 57, all in the
plat of the Town of Allyn, as recorded in Volume 1 of plats, page 17. Derek Floyd, Marty Million and
Renae Million aka Renae Floyd, have petitioned for the vacation of the deeded rights of way.
The requested right of ways are unopened and have never been maintained. The right of ways were
dedicated to the public on September 6, 1889, when the plat of the Town of Allyn was originally filed.
An Engineer’s Report has been prepared for the Hearing Examiner, and Public Works acknowledges the
rights of way were vacated by operation of law, pursuant to the Session Laws of 1889-1890.
Associated Costs/Budget Impact (amount, funding source, budget amendment, etc.):
Petitioners have paid the required administrative fee of $1,000 for the acknowledgment of the vacation by
operation of law of the rights of ways.
The rights of way are classified as “Class C” per MCC 12.20.040, 12.20.050, & 12.20.060, therefore no
compensation other than the Administrative Fee is due.
Public Outreach:
The Notice of Intent to vacate will be published in the Shelton Journal two times and posted in three
locations, as required by RCW 36.87.050.
Requested Action:
Recommend the Board approve and execute the resolution setting a hearing date with the Hearings
Examiner for Wednesday December 10, 2025, at 1:00pm via zoom to consider public comment on Road
Vacation No. 425.
Attachment(s):
1. Engineer’s Report
2. Resolution -Hearing Notice
1
MASON COUNTY
DEPARTMENT of PUBLIC WORKS
100 W PUBLIC WORKS DRIVE
SHELTON, WASHINGTON 98584
MEMORANDUM
DATE: September 24, 2025
TO: Mason County Hearings Examiner
FROM: Tina Schaefer, Right of Way Agent Senior, on behalf of Mike Collins, County
Engineer, and Deputy Director
Cc: Mike McIrvin, County Surveyor & Dave Smith, Engineering and Construction
Manager
SUBJECT: ENGINEER’S REPORT – ROAD VACATION FILE NO. 425
Vacate all that portion of the West half of the alley adjacent to Lots 6-10 in
Block 57; and the East half of the alley adjacent to Lots 7-10, in Block 58 to
the centerline of Eberhart Street; and the East half of the alley from the
centerline of Eberhart Street adjacent to Lots 1-2, in Block 42; All in the
plat of the Town of Allyn, recorded in Volume 1 of plats, page 17, in the
Northeast quarter of Section 20, Township 22 North, Range 1 West, W.M.
in Mason County, Washington.
BACKGROUND:
Derek Floyd owns Lots 1 and 2, in Block 42, along with a 1/2 interest in Lots 6-10, in Block
57, all in the plat of the Town of Allyn, as recorded in Volume 1 of plats, page 17. Marty
Million and Renae Million own Lots 9-10, in Block 58, in the plat of the Town of Allyn, as
recorded in Volume 1 of plats, page 17. Renae Floyd owns Lots 7 & 8, in Block 58, along
with a 1/2 interest in Lots 6-10, in Block 57, all in the plat of the Town of Allyn, as recorded
in Volume 1 of plats, page 17.
The above property owners have petitioned for the vacation of the dedicated right of ways
as attached on Exhibit A. The requested right of ways are unopened and have never been
maintained. The right of ways were dedicated to the public on September 6, 1889, when
the plat of the Town of Allyn was originally filed.
Vacating this area would clear the cloud on title for these property owners. Public Works
acknowledges the right of ways were vacated by operation of law, pursuant to the Session
Laws of 1889-1890.
2
In compliance with RCW 36.87.40, at the Board of County Commissioners and County
Engineer’s direction, Public Works Department staff examined that portion of the right-of-
ways requested to be vacated and solicited comments on the proposed vacation. Our
findings are the following:
1. The right of way is unopened, and no records indicate it was opened or maintained.
2. The right of way is vacated by Operation of Law, pursuant to the Session Laws of
1889-1890.
3. The right of way is classified as “Class C” per MCC 12.20.040, 12.20.050, & 12.20.060,
therefore no compensation other than the Administrative Fee is due.
4. The petitioners have paid in full the required administrative fee of $1,000.00,
pursuant to MCC 12.20.080.
Public Notice
Public notice has been provided as required by RCW 36.87.050, both by posting at the site
and by publishing in the county official newspaper.
Recommendation
Public Works recommends the formal acknowledgment of the vacation by Operation of Law
of all that portion of the West half of the alley adjacent to Lots 6-10 in Block 57; and the
East half of the alley adjacent to Lots 7-10, in Block 58 to the centerline of Eberhart Street;
and the East half of the alley from the centerline of Eberhart Street adja cent to Lots 1-2, in
Block 42; All in the plat of the Town of Allyn, recorded in Volume 1 of plats, page 17, in the
Northeast quarter of Section 20, Township 22 N orth, Range 1 West, W.M. in Mason County,
Washington.
The vacated area will be subject to existing easements for ingress, egress, and drainage or
other purposes, if any, and in accordance with RCW 36.87.140, and retaining an easement
in favor of Mason County for any utilities present in the vacated right of ways.
Attachments:
• Legal Description: Exhibit A
• Petition: Exhibit B pages 1 - 5
• Aerial Plat Map: Exhibit C
• Photos – Exhibit D pages 1 - 4
EXHIBIT A
Legal Description for Road Vacation No. 425
Vacate all that portion of the West half of the alley adjacent to Lots 6-10 in Block 57; and
the East half of the alley adjacent to Lots 7-10, in Block 58 to the centerline of Eberhart
Street; and the East half of the alley from the centerline of Eberhart Street adjacent to Lots
1-2, in Block 42; All in the plat of the Town of Allyn, recorded in Volume 1 of plats, page
17, in the Northeast quarter of Section 20, Township 22 North, Range 1 West, W.M. in
Mason County, Washington.
Road Vacation # 425 EXHIBIT B
Road Vacation # 425 EXHIBIT B
Road Vacation # 425 EXHIBIT B
Road Vacation # 425 EXHIBIT B
Road Vacation # 425 EXHIBIT B
EXHIBIT C
EXHIBIT D
Looking Northerly between Blocks 57 & 58.
EXHIBIT D
Looking Northerly by Eberhart Street and Alley adjacent to Lots 1 & 2 in Block 42
EXHIBIT D
Looking Southerly adjacent to Eberhart Street and Alley by Blocks 42, 57 & 58
EXHIBIT D
Looking Southerly between Blocks 57 and 58
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No.
From: Mike Collins, PLS, PE, County
Engineer Ext: 450
Department: Public Works Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): October 20, 2025 Agenda Date(s): October 28, 2025
Internal Review: ☐ Finance ☒ Human Resources ☒ Legal ☐ IT ☐ Risk ☐ Other
(Please ensure proper internal review channels have been followed, this is the responsibility of the
requesting Department)
Item: Updating Public Works Road Department Policies in Accordance with WAC 136-50-050
Background/Executive Summary:
WAC 136-50-050 requires counties to adopt written policies for five key areas related to the
operation of the County Road Department:
1. Organization
2. Complaint Handling
3. Work for Others
4. County Road Standards (adopted via Ordinance 2024-028)
5. Survey Monument Preservation (adopted via Resolution 2023-010)
The Board previously adopted updates to policies for Road Standards and Survey Monument
Preservation. Staff have now updated the remaining policies—Organization, Complaint
Handling, and Work for Others—to reflect current practices and ensure compliance with WAC
136-50-050.
These policies were originally adopted through Resolutions No. 54 and 26-90 and were codified
in Mason County Code Section 2.52 and 2.76. However, to streamline policy management, these
policies will no longer be codified but instead maintained administratively and adopted solely by
resolution.
This action also amends Resolution No. 2020-52 to update the Public Works Department’s
organizational chart to reflect the current structure.
Associated Costs/Budget Impact (amount, funding source, budget amendment, etc.):
None
Public Outreach:
N/A
Requested Action:
Request that the Board adopt the resolution repealing Resolutions No. 54 and 26-90, adopting
updated Public Works Road Department policies for Organization, Handling Public Complaints
& Requests and Work for Others, amending Resolution No. 2020-52 to reflect the updated Public
Works organizational chart, and confirming that these policies will be maintained
administratively outside the Mason County Code.
Attachments:
1. Resolution
2. Attachments A through C
3. Repealed Code Chapters 2.52 and 2.76
RESOLUTION NUMBER 2025-____
A RESOLUTION REPLACING CHAPTERS 2.52 AND 2.76 OF THE MASON COUNTY
CODE; REPLACING RESOLUTIONS NO. 54, 26-90 AND 09-18; ADOPTING
UPDATED PUBLIC WORKS ROAD DEPARTMENT POLICIES IN COMPLIANCE
WITH WAC 136-50-050; AND AMENDING RESOLUTION NO. 2020-52 TO REFLECT
AN UPDATED ORGANIZATIONAL CHART
WHEREAS, WAC 136-50-050 requires counties to adopt written policies for County Road
Departments in the following five areas:
1. Organization
2. Complaint Handling
3. Work for Others
4. County Road Standards
5. Survey Monument Preservation; and
WHEREAS, Mason County has previously adopted updated policies for Road Standards
(Ordinance 2024-028) and Survey Monument Preservation (Resolution 2023-010); and
WHEREAS, the policies for Organization, Complaint Handling, and Work for Others have now
been updated to reflect current operations and to ensure compliance with WAC 136-50-050; and
WHEREAS, these policies were previously included in Chapter 2.52 and 2.76 of the Mason
County Code and in Resolutions No. 54, 26-90 and 09-18, and the County has determined that
these administrative policies are more appropriately adopted and maintained outside the County
Code; and
NOW, THEREFORE, BE IT RESOLVED by the Board of Mason County Commissioners:
Section 1: Repeal of County Code Chapters
The following chapters of the Mason County Code are hereby repealed in their entirety and
removed from the Code:
• Chapter 2.52 ("Public Works Road Department Policies") and
• Chapter 2.76 ("Public Works Department")
Section 2: Replacement of Outdated Resolutions
Resolutions No. 54, 26-90, and 09-18 are hereby repealed in full.
Section 3: Adoption of Updated Policies
The following updated Public Works Road Department policies are hereby adopted and will be
maintained administratively by the Public Works Department in compliance with WAC 136-50-
050:
• Attachment A – Organization (includes the updated Public Works Department
organization chart, superseding the chart previously adopted by Resolution No. 2020-05)
• Attachment B – Handling Public Complaints & Requests
• Attachment C – Work for Others
These policies are not codified in the Mason County Code but shall remain in effect until
amended or replaced by further Board action.
Section 4: Amendment to Organizational Chart
Resolution No. 2020-52 is hereby amended to reflect the current departmental structure. The
updated organizational chart, included as part of Attachment A – Organization, shall serve as the
official chart of the Public Works Department for all administrative and reporting purposes.
ADOPTED this ___ day of __________, 2025.
ATTEST:
______________________________
McKenzie Smith, Clerk of the Board
APPROVED AS TO FORM:
______________________________
Tim Whitehead, Ch. DPA
BOARD OF COUNTY COMMISSIONERS
MASON COUNTY, WASHINGTON
__________________________________
Sharon Trask, Chair
__________________________________
Pat Tarzwell, Vice Chair
__________________________________
Randy Neatherlin, Commissioner
MASON COUNTY PUBLIC WORKS DEPARTMENT
EXHIBIT A
ORGANIZATION
Resolution No._____________
Adopted: __________________
Purpose:
This policy is designed to ensure the efficient and organized management of the Mason
County Public Works Department, in accordance with WAC 136 -50-050(1). This policy
defines the organizational structure of the department and provides clear direction
regarding the roles and responsibilities of staff.
Section 1. Organizational Structure:
The Public Works Department is organized to effectively manage and oversee the county’s
infrastructure, facilities, operations, systems, and services. The department's organizational
chart clearly outlines the reporting structure and functional divisions within the
department. Employees should refer to the current organizational chart for a visual
representation of department hierarchy.
1. Roles and Responsibilities:
Each position within the Public Works Department is defined by a detailed job
description outlining key responsibilities, required qualifications, and reporting
relationships. Job descriptions are designed to ensure that employees understand
their individual responsibilities and how their work contributes to the overall
objectives of the department.
2. Reference Materials:
• Organization Chart: The most current organizational chart is available on the
County website or can be obtained from Public Works or the Human
Resources Department.
• Job Descriptions: Detailed job descriptions for all positions within the
department are available for reference on the County website under the
Human Resources Department or copies can be obtained from the Human
Resources Department.
• Personnel Policies: The Personnel Policies, outlining employment standards,
benefits, and employee rights, are available on the MC intranet site or may
be obtained from the Human Resources Department.
• Collective Bargaining Agreements: Current collective bargaining agreements
(CBAs), which outline the terms and conditions of employment for
represented employees, including wages, hours, and working conditions, are
available on the County intranet or can be obtained through the Human
Resources Department. Employees covered by a bargaining unit are
encouraged to review their applicable agreement and direct any questions to
their union representative or the Human Resources Department.
3. Employee Expectations:
All employees are expected to familiarize themselves with the department’s
organizational structure and their respective job descriptions to maintain clear
communication, accountability, and efficient operations within the department. Any
questions regarding the structure or job description should be directed to your
supervisor or the Human Resources Department.
Section 2: Staffing and Recruitment
1. Staffing Needs:
The Department will assess staffing needs based on operational requirements and
available budget. A periodic review of staffing will be conducted to ensure that the
department is adequately staffed to perform its duties efficiently.
2. Recruitment and Hiring:
Hiring for positions within the Department will be conducted in a fair and
transparent manner, in accordance with county policies and applicable laws.
Positions will be filled based on merit and qualifications.
Section 3: Training and Development
1. Ongoing Training:
Employees of the Department will receive ongoing training to ensure they are
equipped with the necessary skills and knowledge to perform their duties
effectively. Required training will be scheduled by supervisors, and additional
training opportunities will be discussed between the employee and their supervisor
based on operational needs and professional development goals.
2. Leadership Development:
The Human Resources Department, in collaboration with department supervisors,
will implement leadership development programs for current and potential
supervisors. This initiative is designed to ensure a continuous pipeline of qualified
leaders capable of effectively managing department operations. Supervisors are
encouraged to identify and mentor potential leaders within their teams, and HR will
provide support in facilitating relevant training and development opportunities.
Section 4: Communication and Coordination
1. Internal Communication:
Effective communication within the department will be promoted through regular
meetings, memos, and digital communication platforms. The Department will foster
a culture of open communication and transparency to ensure that all employees are
informed of department policies, procedures, and operational priorities.
2. External Communication:
The Department will also maintain regular communication with other county
departments, the Board of County Commissioners, and the public. This includes
providing updates on projects, addressing public concerns, and responding to
requests for information.
Section 5: Compliance and Accountability
1. Regulatory Compliance:
The Department will comply with all relevant federal, state, and local regulations,
including WAC 136-50-050(1), which governs the organizational structure of county
road departments.
2. Performance Evaluation:
Per County policy, all regular employees should be formally evaluated in writing by
their immediate supervisor and/or Department head or designee during the
probationary period or trial service period and at least annually thereafter.
3. Public Accountability:
The Department is committed to maintaining transparency and accountability to the
public. Regular updates are provided to the Board of County Commissioners
regarding department activities, including solid waste, utility facilities, road
conditions, ongoing projects, and financial expenditures.
Section 6: Approval and Review
This organizational chart and policy shall be updated by the Public Works Director and
Deputy Directors when updates are required to ensure it remains in compliance with WAC
136-50-050(1) and reflects the department's operational needs. Any updates to the policy
shall be submitted to the Board of County Commissioners for approval by resolution.
EXHIBIT A1
Approved by the Board of Commissioners
_____________________________ ____________
Sharon Trask, Chair Date
_____________________________
Pat Tarzwell, Vice Chair
______________________________
Randy Neatherlin, Commissioner
Citizens of Mason County
Board of County Commissioners
Commissioner – District 1
Commissioner – District 2
Commissioner – District 3
County Administrator
Legend
Direct Line of Authority
Statutory Requirements for
Reporting to County Engineer
Provides HR Services to
Deputy Director & County Engineer
Direct Statutory Authority
County Engineer
1 FTE
Public Works & Utilities Director
1 FTE
FINANCE
Finance Manager – 1 FTE
Road/ER&R Accounting - 2 FTE
Utilities Accounting – 3 FTE
Personnel Analyst
1 FTE
ADMINISTRATION
Office Administrator – 1 FTE
Administrative Assistant - 3 FTE
UTILITIES & WASTE MANAGEMENT
Deputy Director Public Works/U&W Mgmt. – 1 FTE
WATER & WASTEWATER
Utility & Waste Manager – 1 FTE
Water & Wastewater Operator - 8 FTE
SOLID WASTE OPERATIONS
Solid Waste Operations Program Manager – 1 FTE
Solid Waste Attendant – 6 FTE
Solid Waste Operator - 5 FTE
SURVEY
County Surveyor - 1 FTE
Party Chief -2 FTE
Right of Way Agent - 1 FTE
GIS Analyst - 2 FTE
ENGINEERING & CONSTRUCTION
Engineering & Construction Manger – 1 FTE
Asst. Engineering & Construction Manager – 1 FTE
Engineer – 4 FTE
Engineering Construction Tech – 3 FTE
Engineer Intern - 0.5 FTE
Environmental Coordinator – 1 FTE
Sign Shop Foreman - 1 FTE
Sign Shop – 3 FTE
ROAD OPERATIONS & MAINTENANCE/ER&R
Road Oper. & Maintenance Manager – 1 FTE
ROAD OPERATIONS & MAINTENANCE
Road Operations & Maintenance Supervisor – 3 FTE
Equipment Operator – 13 FTE
Truck Driver – 11 FTE
Part Time Seasonal Help – (8) 0.5 FTE
EQUIPMENT RENTAL & REVOLVING (ER&R)
Equipment Maintenance Supervisor – 1 FTE
Mechanic – 4 FTE
Radio/Up Fit Tech – 1 FTE
Part-Time Central Shop Assistant- .5 FTE
Department of Public Works
Organization Chart
MASON COUNTY PUBLIC WORKS ROAD DEPARTMENT
EXHIBIT B
Handling Public Complaints & Requests Policy
Resolution No._____________
Adopted: _________________
Purpose: This policy is established in accordance with WAC 136-10-050(3) of the "Standards of Good
Practice" set forth by the County Road Administration Board. It is adopted to provide a standardized
approach for handling complaints and requests made by citizens related to any services or activities
conducted by the Department.
1. DEFINITIONS
a) County Engineer: The official responsible for overseeing the public works operations,
including maintenance and repair of infrastructure, responding to requests and complaints,
and ensuring compliance with safety standards and regulations.
b) Complaint: A citizen's expression of dissatisfaction regarding services, conditions, or actions
taken by the Department of Public Works.
c) Request: A formal inquiry or suggestion for services, maintenance, improvements, or policy
clarification, including requests for new services or modifications to existing .
d) Routine Maintenance: Scheduled, non-urgent tasks designed to maintain the quality and
safety of infrastructure, such as road resurfacing, tree trimming along roadways, or routine
inspections of utilities and waste management facilities.
e) Non-Emergency Request: A request that does not pose immediate risk but still requires
attention. Examples include pothole repair, general road maintenance, road condition
concerns, or issues related to critical solid waste, water or sewer services.
f) Emergency: A situation that immediately threatens public safety, property, or infrastructure
requiring urgent action. Examples include road obstructions, water over roadways, missing
stop signs, or issues related to solid waste, water, or sewer services.
g) Disaster Emergency: A major event resulting in the loss or severe damage of infrastructure,
such as the loss of a roadway, bridge, or utility failure, requiring immediate and coordinated
action to mitigate widespread impact and restore essential services.
2. OBJECTIVES
Employees of the Department of Public Works shall:
1) Investigate all requests promptly and responsibly, determining the necessary actions to
address them and, whenever possible, communicate the findings and actions to the citizen
making the request.
2) Ensure no request is overlooked and make certain that the citizen understands their concerns
have been heard and valued.
3) Assess the urgency of the reported issues and take appropriate corrective action in alignment
with department policies.
4) Maintain an electronic record of all requests, per state archive statutes and for future
reference.
3. TYPES OF ISSUES OR REQUESTS
The Department of Public Works handles a variety of requests and complaints. Below are the main
categories, with examples of specific issues or services within each category:
A. County Roads and Rights of Way
Includes issues related to:
• Potholes and road repairs
• Road resurfacing or re-striping
• Drainage issues (flooding on roads due to blocked culverts or poor drainage)
• Traffic signs (installation, repair, or replacement of signs)
• Overgrown vegetation or trees blocking roadways
• Road closures or detours
B. County Solid Waste
Includes requests or complaints regarding:
• Solid waste facility operations (landfill or transfer stations)
C. Water/Wastewater or Septic Connections
Includes issues related to:
• Water quality concerns (contamination, discoloration, or pressure issues)
• Sewer line repairs or blockages
• Water main breaks or leaks
• New water/sewer connections or disconnections
• Septic system issues (inspections or maintenance)
• Wastewater treatment plant concerns (operational issues or odor complaints)
4. RECEIVING COMPLAINTS & REQUESTS
A. Submitting Complaints and Requests:
Citizens can submit complaints and requests through various methods:
• online Mason County Contact Us
• phone: (360) 427-9670 (Solid Waste) Ext. 207; (Roads) Ext. 450
• in-person visits: 100 W Public Works Drive, Shelton, WA 98584
• After hours non-emergencies: (360) 426-4441
• After hours Emergencies: 911
Required information:
The following information and details are necessary to ensure a smooth process:
• Name, address, email, and telephone number
• Road name, and approximate mileposts (when applicable)
• Solid waste, water or sewer station (when applicable)
• Detailed information to answer the following questions:
1. What is the request?
2. Where is the problem located?
3. When did the problem originate?
4. What was the cause of the problem?
B. Categorizing and Prioritizing Requests
• Categorization: Upon receiving a complaint or request, the Department will
categorize as either:
• Non-Emergency: Regular maintenance or service requests (e.g., potholes, road
signs, road conditions).
• Emergency: Requires immediate action (e.g., road closure, public safety risk).
• Prioritization:
▪ Non-emergency requests will be investigated, evaluated, and promptly corrected
whenever possible and appropriate. Requests that must be scheduled into the
maintenance or construction plans will be incorporated into the appropriate schedule
where feasible. All work will be done expeditiously as possible but will remain dependent
on resource availability and overall work priority. When appropriate, and/or requested,
the citizen shall be contacted regarding the disposition of the request.
▪ Emergency requests are prioritized and escalated immediately to relevant personnel for
action to address the situation.
C. Assignment: Once categorized the request or complaint, depending on the nature, will be :
• Reported to management and may be evaluated by the director and/or deputy
Director.
• Assigned to the appropriate department staff using the Citizen Request
software for tracking.
D. Action:
• The citizen tracking system is updated to reflect either resolution or that the complaint or
request was determined to be outside the county’s jurisdiction.
E. Tracking and Documentation
A. Citizen Request Information System:
• All complaints and requests will be logged into and tracked in the Citizen Request system,
which will record the following details:
▪ Request date
▪ Staff member that received request
▪ Road name, number, and district
▪ Request received by letter, telephone, email or in person
▪ Request type
▪ Directed to (assigned personnel)
▪ Request Detail
▪ Citizen name, address and contact information
▪ Actions taken (investigation/completion), dates and by
▪ Detailed notes of outcome or resolution provided
5. Emergency Procedures
A. Immediate Action:
• Emergency complaints will be responded to immediately to ensure public safety.
These will be reported directly to department staff, then logged into the Citizen Request
system with a note of who was directly notified.
• Employees or assigned personnel will take appropriate steps to mitigate the
emergency.
B. Notification to Authorities:
• For large-scale emergencies (e.g., natural disasters, large accidents), the Director of Public
Works Director or their designees will notify emergency services and relevant authorities
immediately.
MASON COUNTY PUBLIC WORKS DEPARTMENT
EXHIBIT C
WORK BY THE ROAD DEPARTMENT FOR OTHER
PUBLIC AGENCIES AND COUNTY DEPARTMENTS
Resolution No._____________
Adopted: __________________
Purpose: It is the policy of Mason County to permit the County Road Department to
perform work for other public agencies and Mason County departments when such work is
in the public interest and can be accomplished without adversely affecting the County’s
road-related responsibilities.
2. Eligible Agencies
Eligible entities for interagency work include:
• Other departments within Mason County government
• Other counties
• Cities and towns
• Port districts
• School districts
• State and federal agencies
• Federally recognized tribes
• Other public entities as defined by RCW 39.34.020
3. Request and Approval Procedures
A. External Agencies
• A standard interlocal agreement must be executed between Mason County and the
requesting public agency, and approved by the Mason County Board of
Commissioners, before any work may be performed.
• After the agreement is in place, individual work requests may be submitted under
the terms of that agreement. Each request must include:
o A detailed scope of work
o The proposed funding source
o A timeline or project schedule
• The Mason County Engineer shall review the request to assess technical feasibility,
workload capacity, legal compliance, and resource availability.
• If the work can be accommodated, the County shall provide a cost estimate based
on current labor, equipment, and material rates.
• The requesting agency must sign the estimate to indicate agreement with the price
and scope. The signed estimate will serve as formal authorization for the Road
Department to proceed with the work.
B. Mason County Departments
• When a county department requests work to be performed by the County Road
Department, it must submit a written request to the Public Works Director, County
Engineer or designee via email or hard copy. The request must include:
o A description of the work requested
o Financial considerations
o The expected timeline for performance or completion
• The County Engineer shall examine the request. Based on the scope and feasibility of
the work, the Engineer will either: modify, disapprove or approve the request under
delegated authority as outlined below in Section 6.
• All intra-county work shall be performed on a reimbursable cost basis. Payment shall
be made to the Mason County Treasurer within thirty (30) days of the billing
statement issued by the County Road Department. All funds shall be deposited into
the County Road Fund.
4. Interlocal Agreements
• All work with external agencies must be governed by a written interlocal agreement
pursuant to RCW 39.34.030.
• Such agreements shall be executed by the Board unless the Board has formally
delegated that authority.
• Agreements shall be filed with the Mason County Auditor or posted publicly per
RCW 39.34.040.
5. Reimbursement and Cost Recovery
• Mason County shall be fully reimbursed for all costs, including but not limited to
labor, equipment, materials, and applicable administrative overhead.
• The County Engineer shall ensure that rates are consistent with Mason County’s
current fee schedules and applicable laws, including any federal or state funding
requirements.
6. Delegation of Authority
The Board of Mason County Commissioners delegates authority to the Public Works
Director, County Engineer, or their designee to approve work requested by other Mason
County departments, provided the work is within the requesting department’s allocated
budget as adopted by the Board.
It is the sole responsibility of the requesting department to ensure that funding for the
requested work is available within its current budget appropriation before submitting the
request for approval.
Requests from county departments that exceed their approved budget authority must be
submitted to the Board of County Commissioners for review and authorization prior to the
commencement of any work.
Mason County
Agenda Request Form
To: Board of Mason County Commissioners
From: Mike Collins, County Engineer and Stephanie
Buhrman, Finance Manager
Ext. 450
Department: Public Works
Briefing: ☒
Action Agenda: ☐
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): October 20, 2025
Agenda Date: Workshop
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ Information Technology ☐ Risk
(This is the responsibility of the requesting Department)
Below for Clerk of the Board’s Use Only:
Item Number: __________
Approved: ☐ Yes ☐ No ☐ Tabled ☐ No Action Taken
Ordinance/Resolution No. __________ Contract No. __________ County Code: __________
Item: Road Fund 2026 Budget Request Overview
Background/Executive Summary:
Staff will present three budget scenarios:
1. No road fund diversion (PLR)
2. Diversion = $1.08 million (Budget instruction)
3. Diversion = $2 million (“What if?”)
A request to move $2.5 million from the New Roads reserve is included for all three scenarios (PLR).
Budget Impact:
The attached presentation lays out recommended work plans and staffing for each of the three scenarios.
Public Outreach: N/A
Requested Action:
Informational for Board budget deliberation and decisions.
Attachments:
1. 2026 Road Fund Budget Presentation
MASON COUNTY PUBLIC WORKS
PUBLIC WORKS-ROADS FUND
2026 PROPOSED OPERATING & CAPITAL BUDGETS
PRESENTED BY
MASON COUNTY PUBLIC WORKS/ROADS
PRESENTED SEPTEMBER 24, 2025
FUND 105-COUNTY ROAD OVERVIEW
Mason County Roads Fund is responsible for maintaining:
•Nearly 621 miles of Roadway:
152.71 miles of major collector roadways,
124.009 miles of minor collector roadways,
344.066 miles of local access roadways,
•100 reportable bridge structures,
•12,500 signs on 8000+ posts,
•And 3434 culverts (47 identified as needing urgent repairs).
2
FUND 105-COUNTY ROAD OVERVIEW
In 2025, a new Road Paint Striper was purchased that stretches Mason
County taxpayer dollars even further. This new asset nearly paid for itself in
the first year!
Mason County ranked 3rd in maximizing the County Force limit at 75.5%.
3
Mason County ranks 20th (of 39 counties) in population with nearly 69,000.
The County ranks 25th in the state for total road miles and 21st in bridges.
FUND 105-BEGINNING FUND BALANCE
4
25% OPERATING RESERVE $ 4,753,895
NEW ROAD RESERVE $ 3,000,000*
CAPITAL RESERVE $ 6,617,495**
EST. TOTAL BEG FUND BALANCE $14,371,390
* $2.5 mil transferred to capital reserve
**$3.1 mil for outstanding 2025 or prior approve
ACP projects and $2.4 mil for 2026 ACP projects
FUND 105-O&M REVENUE
5
2026 BUDGET REVENUE INCREASE OF $600,000
OVER THE 2025 BUDGET WITH $500,000 FROM A
ONE-TIME COUNTY PROPERTY SALE
O&M REVENUES
ROAD LEVY $10,610,413
TOTAL REVENUE $15,144,972
MOTOR VEHICLE TAX $ 2,277,362
MISC REVENUE $ 732,373
SALE OF PROPERTY $ 500,000
CAPP $ 457,101
INTEREST & OTHER $ 567,723
FUND 105-ANNUAL REVENUE
Mason County Road Fund’s
primary stable funding is Road Levy
and Motor Vehicle Fuel Tax.
•85% of the operating budget is
funded with these two sources
of revenue.
•Since 2018, the average annual
increase in the Road Levy has
been less than 3%.
•MVFT has been going down in
recent years.
6
$-
$2,000,000
$4,000,000
$6,000,000
$8,000,000
$10,000,000
$12,000,000
$14,000,000
$16,000,000
2015 2016 2017 2018 2019 2020 2021 2022 2023 2024
ANNUAL ROAD LEVY & MOTOR VEHICLE FUEL TAX
FUND 105-ANNUAL REVENUE
Since 2016, more than $18.5 million has been diverted and/or shifted from the Road Levy
Funds.
In today’s dollars, these funds could have funded:
•55.5 miles of contracted paved roadways; or
•74 miles of paved roads completed by county forces; or
•207,865 tons of asphalt materials, which would have paved 124 miles of
roadway.
7
FUND 105-O&M EXPENDITURES
8
The 2026 Operating Budget is nearly level with the
2025 budget, with a slight decrease of approximately
$160,000.
•Wages and benefits account for about 50% of total
Road Fund expenditures (~61.5 FTE)
•17% covers road supplies (e.g., sand, gravel,
deicer),
•and approximately 11% is allocated to ER&R fleet
and leases,
•Internal allocations, debt service, and insurance
comprise 18%.
After operating expenditures, $12,291 remain for future
capital project funding.
O&M EXPENDITURES:
WAGES & BENEFITS $ 7,424,199
ROAD SUPPLIES $ 2,664,000
ER&R FLEET &LEASES $ 1,645,693
INTERNAL ALLOCATIONS $ 1,045,378
DEBT SERVICE $ 991,250
INSURANCE $ 723,561
TOTAL O&M EXPENDITURES $15,132,680
OTHER: $ 638,600
FUND 105-DEBT SERVICE
The 2026 O&M Budget includes $991,250
Principal and Interest for the Public Works
Facility Bond.
The final payment is due in 2027.
9
FUND 105- ANNUAL CONSTRUCTION PLAN
10
The approved 2026 ACP includes 20 projects;
costs include:
•PE&CE $3,522,810
•ROW $ 830,000
•Contractors: $7,103,764
•County Forces $1,220,000
Total budget of $12,676,574
County Road Funds to fund $2,386,310 and
more than $10,290,264 in potential grant or
outside resources.
FUND 105-ANNUAL CONSTRUCTION PLAN
Mason County Grant Funding (2015–2024)
2015–2020 (6 years)
•Total: $12.6 million in local, state, and federal grants
•Annual Average: $1.7 million
2021–2024 (4 years)
•Total: $17.8 million in local, state, and federal grants
•Annual Average: $4.2 million
There has been a significant increase in annual grant
funding from 2021–2024
11
FUND 105- ANNUAL CONSTRUCTION PLAN
Total Approved Road Projects: $22.4M
•$15.5M scheduled for completion in 2026 or
later
Grants & Outside Funding:
•Received by Sep 2025: $1.2M
•Anticipated by Dec 2025: $1.3M
•Expected in 2026+: $10M
County’s Matching Contribution: $5.5M
12
GRANTS
65%
MASON
COUNTY
35%
OUTSTANDING ACP PROJECT FUNDING
FUND 105- ANNUAL CONSTRUCTION PLAN
Funding Leverage:
•Historically: ~$1 County funds matched with ~$1 grants
•2026 Potential: ~$5 outside funding per $1 County funds
County’s 2026 ACP Contribution: $2.4M
•Reserve needs to covers 2026 ACP + 2025 uncompleted projects
Proposed Funding Plan:
•Retain $1.08M road diversion
•Transfer $2.5M from New Road Funds
•Maintains $2.3M+ Ending Fund Restricted balance for future projects
Constraint: Limited funds for future projects until final debt service payment
13
FUND 105- ENDING FUND BALANCE
14
Proposed PLAN A option for funding Capital Projects:
1.No Road Levy Diversion of $1,080,000 for 2026 to maintain a sufficient
future capital reserve.
2.Reduce the New Road Reserve from $5.5 mil to $3 mil.
ENDING FUND BALANCE- CAPITAL 2,298,721$
ENDING FUND BALANCE- NEW ROADS 3,000,000
ENDING FUND BALANCE- 25% OPERATING 4,753,895
TOTAL ENDING FUND BALANCE 10,052,616$
PROPOSED 2026 ENDING FUND BALANCE
FUND 105- ANNUAL CONSTRUCTION PLAN
15
REQUESTED CAPITAL FUNDING
GRANTS: $10,057,641
TOTAL FUNDING: $17,755,136
NO LEVY DIVERSION: $ 1,080,000
NEW RD TRANSFER: $ 2,500,000
RESTRICTED CAPITAL: $ 4,117,495
REQUESTED CAPITAL EXPENDITURES
2025 UNCOMPLETED ACP $ 2,792,133
2026 ACP : $12,676,574
TOTAL ACP EXPENDITURES: $15,468,707
EFB- EST. CAPITAL RESERVE: $ 2,298,721
2026 EXCESS O&M $ 12,291
FUND 105- ENDING FUND BALANCE
16
Proposed PLAN B option for funding Capital Projects:
1.Road Levy Diversion of $1,080,000 for 2026 requires cuts to requested
budget.
2.Reduce the New Road Reserve from $5.5 mil to $3 mil.
ENDING FUND BALANCE- CAPITAL 2,232,721$
ENDING FUND BALANCE- NEW ROADS 3,000,000
ENDING FUND BALANCE- 25% OPERATING 4,753,895
TOTAL ENDING FUND BALANCE 9,986,616$
PROPOSED 2026 ENDING FUND BALANCE
FUND 105- ENDING FUND BALANCE
17
PLAN B- Reductions to balance the budget:Cost-Saving Actions:
•Keep vacant positions unfilled~
$475K
•Complete Cloquallum by 2028
for full grant funding saves the
County $189,000.
•Reduction in $350K ACP
projects.
PLAN B IF LEVY DIVERSION
TRUCK DRIVERS (2) $ 180,000
TOTAL REDUCTIONS $1,014,000
TRANSPORTATION SUPERVISOR $ 110,000
ENGINEER $ 110,000
ENGINEER TECH $ 75,000
CLOQUALLUM HSIP SAFETY PRO $ 189,000
RASOR ROAD $ 150,000
LOG YARD & ROMANCE HILL $ 200,000
FUND 105- ENDING FUND BALANCE
18
Proposed PLAN C option for funding Capital Projects:
1.Budget Manager may recommend Road Levy Diversion of $2,000,000 for
2026. Cost saving measures would be needed as excess stable funding
beyond O&M is insufficient to rebuild capital funding.
•Vacant positions remain unfilled, savings of $475K
•Eliminate approved ACP projects of nearly $1.5M
2.Reduce the New Road Reserve from $5.5 mil to $3 mil.
ENDING FUND BALANCE- CAPITAL 2,229,721$
ENDING FUND BALANCE- NEW ROADS 3,000,000
ENDING FUND BALANCE- 25% OPERATING 4,753,895
TOTAL ENDING FUND BALANCE 9,983,616$
PROPOSED 2026 ENDING FUND BALANCE
FUND 105- ENDING FUND BALANCE
19
PLAN C- Reductions to balance the budget:
PLAN C LEVY DIVERSION INCREASE TO $2M
TRUCK DRIVERS (2) $ 180,000
TOTAL REDUCTIONS $1,931,000
TRANSPORTATION SUPERVISOR $ 110,000
CLOQUALLUM HSIP SAFETY PRO $ 189,000 ROCK CREEK- GRAVEL CONV $ 90,000
ROMANCE HILL $ 100,000
LITTLE SKOOKUM FISH PASSAGE $ 222,000
TAHUYA POST OFFICE BRIDGE $ 200,000
LOG YARD $ 100,000
WEBB HILL-GRAVEL CONV $ 100,000
JOHNS PRAIRIE INTERSECTION $ 55,000
CLOQUALLUM RD IMPROV $ 200,000
WSDOT CO INTERSECTION FEAS $ 40,000
NEIGHBORHOOD RD SAFETY $ 10,000
RASOR ROAD $ 150,000
ENGINEER $ 110,000
ENGINEER TECH $ 75,000
FUND 105
CONCLUSION
Public Works will continue to seek operational efficiencies, but
bottom line:
Stable revenue is insufficient to cover O&M, reserves and capital
expenditure.
Mason County
Agenda Request Form
To: Board of Mason County Commissioners
From: Mike Collins, County Engineer and Stephanie
Buhrman, Finance Manager
Ext. 450
Department: Public Works
Briefing: ☒
Action Agenda: ☐
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): October 20, 2025
Agenda Date: Click or tap here to enter text.
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ Information Technology ☐ Risk
(This is the responsibility of the requesting Department)
Below for Clerk of the Board’s Use Only:
Item Number: __________
Approved: ☐ Yes ☐ No ☐ Tabled ☐ No Action Taken
Ordinance/Resolution No. __________ Contract No. __________ County Code: __________
Item: ER&R 2026 Budget Request Overview
Background/Executive Summary:
Staff will present two items for Board consideration:
1. re-introduction of a capital reserve for the replacement of equipment, and
2. one Policy Level Request (PLR) for replacement equipment totaling $580,000.
The PLR is for the purchase of equipment itemized in Exhibit A (2026 Equipment Purchase Plan) of the
adopted Annual Construction Plan: a boom mower, side cast broom, two F150s and 2 F350s.
Budget Impact:
Establishing a capital replacement reserve will help minimize funding shortfalls in tight budgets,
guaranteeing timely replacement of critical assets and minimal operational disruption.
Public Outreach: N/A
Requested Action: Informational for Board budget deliberation and decisions.
Attachments:
2026 ER&R Presentation
ER&R FUND 501
2026 PROPOSED OPERATING & CAPITAL BUDGET
PRESENTED BY
MASON COUNTY PUBLIC WORKS/UTILITIES AND WASTE MANAGEMENT
SEPTEMBER 23, 2025
FUND 501 -ER&R FUND PURPOSE/GOALS
•Manage procurement, maintenance, warranties, and disposition of
county road and utility equipment, and road materials and supplies.
•Set rates that sufficiently cover the costs of operation and provide
for equipment replacement; establish charges to participating
funds that are equitable, fair, and reasonable; provide proper
tracking of assets and equipment; and proper investment of
reasonable and necessary reserves.
•Ensure safe, cost-effective, and reliable vehicles and equipment to
meet county road and utility needs amidst constrained budgets.
2
FUND 501 - ER&R POLICY AND PRACTICE
Policy (Chapter 2.151.020):
•ER&R operates as an internal service fund with rates charged to all users.
•Rates calculated by Public Works, incorporating all direct and indirect costs.
•Capital equipment for specific departments may be funded by ER&R or the benefiting department(s), subject to BOCC approval.
Current Practice:
•New or replacement vehicles and equipment are purchased by the individual benefiting department.
•Purchased assets are then transferred to the ER&R fund for management.
Proposal:
•Utilize the estimated beginning fund-committed balance of $5.2M to establish a replacement fund for vehicle and equipment.
3
FUND 501 - ER&R ASSET OVERVIEW
ER&R oversees maintenance for about 350 vehicles & equipment.
In 2023, ER&R handled repair orders for:
•149 for Public Works
• 14 for Solid Waste
• 11 for Utilities & Waste
• 8 for ER&R/Motor pool
• 95 vehicles & equipment from outside agencies.
These outside agencies include fire districts, schools, tribal agencies and non-
Public Works Mason County departments.
4
FUND 501 - ER&R
2026 BUDGET ASSUMPTIONS
Fleet Management: Maintains Mason County Public Works and UT&W vehicles &
equipment, valued at ~$15M.
Revenue: Annual fleet maintenance rate revenue of $1,668,075.
Labor Rate: Outside shop labor rate at $102.88 per repair order hour.
Inventory: Shop materials on hand valued at $375,000.
Fund Balances:
•Anticipated beginning fund balance: $690,514 (25% Operating Reserve).
•Committed beginning fund balance: $5,205,414.
Staffing: 4 FTEs (3 mechanics, 1 equipment supervisor).
5
FUND 501 - ER&R FUND BALANCE GROWTH
6
Annual Rate Calculation: Public Works staff calculates ER&R rates using two-year prior actual
operating expenses to ensure the fund remains self-sustaining.
Inventory Process Change:
•Previously, the Roads fund maintained a large inventory of road materials and supplies
within the ER&R fund.
•Now, the Roads fund directly purchases most materials, reducing ER&R inventory.
•Prior ER&R inventory has been consumed and fully paid for by the Roads fund.
Financial Impact:
•ER&R fund balance increased by over $1,000,000 due to the process change.
•Additional ~$700,000 in interest earned on the fund’s balance over the past 4 years.
These factors significantly contribute to growth in fund balance.
FUND 501 - ER&R BEGINNING FUND BALANCE
The beginning fund balance
includes:
•An operating reserve equal
to 25% of the current year’s
proposed operating budget
to support cash flow stability,
and
•Funds committed to the
proposed utilization for
vehicle and equipment
replacements.
7
2026 EST. BEG. FUND BALANCE
BFB-25% O&M RESERVE $ 690,514
BFB-COMMITTED $5,205,414
TOTAL EST. FUNDS $5,895,928
FUND 501 - ER&R O&M REVENUE
2026 ER&R Budget Revenue
Overview:
•Proposed 2026 ER&R revenue
budget: 13% increase ($290,531)
over prior year.
Key Revenue Increases:
•Sale of Road Materials: +$175,000.
•Interest: +$90,000.
8
2026 BUDGET REVENUE
EXTERNAL REPAIR REVENUE: $ 115,000
SALES OF ROAD MATERIALS: $ 375,000
ER&R MAINTENANCE RATES: $1,668,075
INVESTMENT INCOME: $ 215,612
OTHER REVENUE: $ 73,500
TOTAL REVENUE: $2,447,187
FUND 501 - ER&R
REPAIR ORDER REVENUE
2026 Mechanic Repair Order (RO) Hours and Budget Impact:
•Mechanic Capacity: One mechanic can complete an est. 1600 RO hours annually.
•2024 Change: One mechanic began splitting time between repair duties and administrative tasks.
•Budget Impact: 2026 budget reflects revenue due to fewer RO hours from this split role.
9
FUND 501-O&M EXPENDITURES
10
2026 ER&R Budget Expenditures
Overview:
Proposed 2026 ER&R budget: 1.8%
increase ($51,289) over prior year.
Key Changes:
Supplies: +$167,000 to support multiple
culvert installations for Roads in 2026.
Wages & Benefits: -$89,196 due to unfilled
positions in 2026.
2026 BUDGET EXPENDITURES
RENTALS & LEASES: $ 146,374
WAGES & BENEFITS : $ 662,484
SUPPLIES: $1,434,500
REPAIRS & MAINTENANCE: $ 220,000
OTHER EXPENDITURES: $ 157,860
TOTAL EXPENDITURES: $2,762,054
SERVICES : $ 140,836
FUND 501 - ANNUAL CAPITAL PLAN
2026 Proposed Capital expenditures of $580,000 include
replacing the following vehicles & equipment:
•(2) F150 $ 80,000
•(2) F350 $ 80,000
•Side Cast Broom $ 70,000
•Boom Mower $350,000
These anticipated costs include trade-in values.
11
FUND 501 - SIX YEAR CAPITAL PLAN
ER&R Vehicle Replacement and Depreciation Proposal
2027 Depreciation Proposal:
•Add annual depreciation to the 2027 ER&R rate development spreadsheet.
•2025 depreciation for Public Works, Solid Waste, ER&R, and Utilities is nearly
$1M. Work to develop a process to build replacement funds without
disrupting Public Works and UTW budgets.
•Include 2.5% annual inflator to account for future vehicle/equipment cost
increases.
Funding Shortfalls:
•Any replacement funding gaps to be covered by the requesting department.
12
FUND 501- SIX YEAR CAPITAL PLAN
13
Replacement Process:
•New vehicles/equipment replace older fleet assets.
There are currently more than 20 vehicles/equipment
more than 20 years old.
•Replacement schedules are based on years of
service, mileage, operating costs, maintenance
costs, and available funding reviewed by fleet
management and department heads.
Year Make Model Purchase Price
1981 Chevrolet Com Van -$
1986 Frink Snow Plow 10 f 5,501
1990 Caterpillar V90E Forklift 9,553
1990 Vermeer 1250 Brush Chip 18,728
1990 Frink Reversable Snow 9,568
1990 Frink Reversable Snow 9,568
1991 International 5-7 Yard Dump 54,835
1997 Western 33ft T/A end du 20,554
1997 Pro-Patch Box 28,583
1999 Sterling LT9500 86,772
2000 Bomag BW213-DH3 68,769
2000 Shop Equipment 1,674
2001 Volvo Tractor, 4 axle 62,338
2001 Bulldog Flatbed Trailer 109
2002 Ford F350 C/C 4x4 PU 32,785
2002 Ford F350 C/C 4x4 PU 33,110
2002 Ford F550 C/C, F/B 4 46,577
2002 International 2674 6x4 144,466
2003 Chevrolet Silverado EX Tr 17,558
2003 Ford P/U Crew 4X4 F3 27,098
2003 Homemade Utility Trailer 949
2004 John Deere 310SG Backhoe 77,676
2004 Olympic Tilt Trailer, 3 16,387
2005 Olympic Tilt Trailer, 3 24,543
2005 American Asohal 3 Axle 24,469
2005 Kubota 4x4 Tractor 14,228
TOTAL 836,397$
FUND 501-EQUIPMENT RENTAL & REVOLVING
Benefits of ER&R Replacement Fund
•Stable Cash Flow: Depreciation-based contributions prevent large, unpredictable expenses,
smoothing cash flow demands.
•Resource Availability: Ensures funds are ready for asset replacement, avoiding delays, higher
maintenance costs, and operational downtime.
•Fiscal Responsibility: Fund contributions for upgrades/overruns promote cost-effective
replacements aligned with priorities and resources.
14
Fund 501
CONCLUSION
Staff requests using BFB-Reserve Funds to establish a structured reserve for acquiring essential equipment and replacing assets at the end of their useful life. This approach ensures Public Works and UT&W can maintain effective county services despite budget constraints.
By dedicating funds, the risk of funding shortfalls during tight budgets is minimized, helping to guarantee timely replacement of critical assets without disrupting operations.
Mason County
Agenda Request Form
To: Board of Mason County Commissioners
From: Richard Dickinson, Deputy Director, Utilities
& Waste and Stephanie Buhrman, Finance Manager
Ext. 450
Department: Utilities & Waste Management
Briefing: ☒
Action Agenda: ☐
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): October 20, 2025
Agenda Date: Click or tap here to enter text.
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ Information Technology ☐ Risk
(This is the responsibility of the requesting Department)
Below for Clerk of the Board’s Use Only:
Item Number: __________
Approved: ☐ Yes ☐ No ☐ Tabled ☐ No Action Taken
Ordinance/Resolution No. __________ Contract No. __________ County Code: __________
Item: Solid Waste 2026 Budget Request Overview
Background/Executive Summary:
Two Policy Level Requests (PLRs) are made in the 2026 solid waste budget:
1. $920,000 in minor facility improvements, and
2. $339,200 for equipment replacement.
The facility improvements were approved in the adopted 2025 budget. Preliminary planning was
completed in 2025 but permitting and construction remain.
Requested equipment purchases are a replacement loader with foam filled tires ($291,200) and F150 truck
($48,000). The F150 will replace an Impala and Chevy half ton pickup to provide more reliable, all-
weather transportation to outer stations and perform maintenance duties at Eells Hill.
Budget Impact:
There is adequate revenue for these expenditures.
Public Outreach: N/A
Requested Action: Informational for Board budget deliberation and decisions.
Attachments:
2026 Budget Summary 10.6.25
Mason County
All Funds
2026 Summary Proposed Budget as of October 6, 2025
Fund Fund Name
Beg Fund
Balance Revenues Revenues
Salaries &
Benefits Operating
Ending Fund
Balance
Operating-
(w/o S&Bs) Expenditures
Budgeted
FTE's
Beg Fund
Balance Revenues Revenues
Salaries &
Benefits Operating
Ending Fund
Balance
Total
Operating Expenditures
Budgeted
FTE's
Rev I (D)
2021 vs.
2020
S&B I (D)
2021 vs.
2020
Oper I (D)
2021 vs.
2020
Exp I (D)
2021 vs.
2020
Policy Level
Requests-
Revenue
Policy Level
Requests-
Expense Policy Level Request (PLR) Descriptions Notes from Budget Workshops
103 Sales Use Tax 3,500,000 1,260,000 4,760,000 739,548 4,020,452 4,760,000 4,760,000 - 650,000 5,000 655,000 - 56,405 598,595 655,000 655,000 - 13.76% 0% 13.76% 13.76%
104 Auditor's O&M 500,310 95,250 595,560 135,195 460,365 595,560 595,560 - 14,662 5,000 19,662 - 8,534 11,128 19,662 19,662 - 3.30% 0% 3.30% 3.30%
105 County Road 14,008,688 25,097,559 39,106,247 7,493,203 18,933,190 12,679,854 31,613,044 39,106,247 61.50 441,310 5,012,346 5,453,656 162,259 2,727,735 2,563,662 5,291,397 5,453,656 - 13.95% 2.17% 16.74% 13.95% 1,185,054 60,000
R: Diversion $1,185,054 brings Diversion to $0; $2.5M from New Roads
Projects FB; E: Wash Rack/Pressure Washer $60k
106 Paths & Trails 344,686 15,888 360,574 2,390 358,184 360,574 360,574 - 14,686 288 14,974 - (156) 15,130 14,974 14,974 - 4.15% 0% 4.15% 4.15%
109 Election Equipment 249,502 93,000 342,502 89,916 252,586 342,502 342,502 - 8,000 4,000 12,000 - (10,925) 22,925 12,000 12,000 - 3.50% 0% 3.50% 3.50% 250,000 Federally compliant (WSG 2.0) Election System
110 Crime Victims 115,990 34,010 150,000 82,346 25,102 42,552 67,654 150,000 1.00 - (25,000) (25,000) (7,137) 868 (18,731) (17,863) (25,000) - -16.67% -8.67% -26.40% -16.67%
114 Victim Witness Activity - 54,246 54,246 54,246 - - - 54,246 - - (400) (400) (400) - - - (400) - -0.74% -0.74% 0% -0.74%
117 Community Support Services 1,391,526 4,478,373 5,869,899 225,855 4,977,737 666,307 5,644,044 5,869,899 2.00 315,066 (116,468) 198,598 1,600 609,567 (412,569) 196,998 198,598 - 3.38% 0.71% 3.49% 3.38%
118 Abatement 315,000 13,000 328,000 54,267 273,733 328,000 328,000 - 8,500 (2,600) 5,900 - (134) 6,034 5,900 5,900 - 1.80% 0% 1.80% 1.80%
120 REET Property Tax 75,000 20,500 95,500 1,195 94,305 - 94,305 95,500 - (5,000) (1,350) (6,350) - (6,350) - (6,350) (6,350) - -6.65% 0.00% -6.73% -6.65%
134 National Forest Safety 21,000 21,000 19,451 1,549 - 1,549 21,000 - (14,000) (24,000) (38,000) (298) (37,702) - (37,702) (38,000) - -180.95% -1.53% -2433.96% -180.95%
135 Trial Court Improvement 77,552 23,000 100,552 23,000 77,552 100,552 100,552 - (36,691) - (36,691) - (50,925) 14,234 (36,691) (36,691) - -36.49% 0% -36.49% -36.49%
141 Sheriff's Boating Program 60,539 55,463 116,002 22,827 42,595 50,580 93,175 116,002 - 10,539 - 10,539 (173) 10,747 (35) 10,712 10,539 - 9.09% -0.76% 11.50% 9.09%
142 Narcotics Investigation Fund 90,000 8,700 98,700 16,363 82,337 98,700 98,700 - (10,000) 2,200 (7,800) - (89,321) 81,521 (7,800) (7,800) - -7.90% 0% -7.90% -7.90%
145 Clean Water District 150,690 190,000 340,690 192,309 148,381 340,690 340,690 - 70,690 - 70,690 - (45) 70,735 70,690 70,690 - 20.75% 0% 20.75% 20.75%
150 Community Services Health 4,740,341 5,182,667 9,923,008 3,658,426 1,626,643 4,637,939 6,264,582 9,923,008 30.00 3,140,341 (159,089) 2,981,252 104,484 (172,285) 3,049,053 2,876,768 2,981,252 - 30.04% 2.86% 45.92% 30.04% 740,000 640,000
R: Adt'l transfer from CE of $605,000, brings total to $981,255; South
Sound Shellfish Grant $135k; E: $15k Adt'l Vehicle; 1 FTE $120k;
Abatement $250k; Code Enf 1 FTE $120k; New Enforcement Vehicle
$15k; Hearings Examiner PS $120k
155 American Rescue Plan Act 600,000 21,000 621,000 621,000 621,000 621,000 - (1,400,000) (29,000) (1,429,000) - (1,429,000) - (1,429,000) (1,429,000) - -230.11% 0% -230.11% -230.11%
160 Law Library 1,500 43,260 44,760 8,148 31,423 5,189 36,612 44,760 0.06 (13,275) 20,000 6,725 131 1,405 5,189 6,594 6,725 - 15.02% 1.61% 18.01% 15.02%
163 Lodging Tax 2,500,000 880,000 3,380,000 1,073,808 2,306,192 3,380,000 3,380,000 - 300,000 - 300,000 - 342 299,658 300,000 300,000 - 8.88% 0% 8.88% 8.88%
164 Mental Health Tax 2,401,762 1,544,701 3,946,463 126,427 1,859,606 1,960,430 3,820,036 3,946,463 1.00 (680,851) 90,000 (590,851) 16,268 349,308 (956,427) (607,119) (590,851) - -14.97% 12.87% -15.89% -14.97%
180 Treasurer's O&M 135,000 228,700 363,700 119,845 243,855 243,855 363,700 1.00 (65,000) (500) (65,500) 7,682 (73,182) - (73,182) (65,500) - -18.01% 6.41% -30.01% -18.01%
190 Veterans Assistance 300,000 156,339 456,339 456,339 456,339 456,339 - 30,000 - 30,000 - 30,000 - 30,000 30,000 - 6.57% 0% 6.57% 6.57%
194 Mason Lake Management 100,000 79,947 179,947 179,947 - 179,947 179,947 - 40,000 32,188 72,188 - 72,188 - 72,188 72,188 - 40.12% 0% 40.12% 40.12%
195 Spencer Lake Management 13,000 19,006 32,006 32,006 - 32,006 32,006 - - 882 882 - 882 - 882 882 - 2.76% 0% 2.76% 2.76%
199 Island Lake Management 10,000 350 10,350 10,350 - 10,350 10,350 - (2,000) (150) (2,150) - (2,150) - (2,150) (2,150) - -20.77% 0% -20.77% -20.77%
205 Public Works Facility Bond - 991,650 991,650 991,650 - 991,650 991,650 - - 125 125 - 125 - 125 125 - 0.01% 0% 0.01% 0.01%
215 MC LTGO 2013 Bond - 121,634 121,634 121,634 - 121,634 121,634 - - (4,580) (4,580) - (4,580) - (4,580) (4,580) - -3.77% 0% -3.77% -3.77%
250 MC LTGO 2008 Bond - 235,639 235,639 235,639 - 235,639 235,639 - - (219) (219) - (219) - (219) (219) - -0.09% 0% -0.09% -0.09%
350 REET 1 2,500,000 1,635,700 4,135,700 85,112 2,476,780 1,573,808 4,050,588 4,135,700 - 50,000 (645,770) (595,770) (204) (2,163,691) 1,568,125 (595,566) (595,770) - -14.41% -0.24% -14.70% -14.41%
351 REET 2 7,530,000 1,760,500 9,290,500 78,903 2,970,847 6,240,750 9,211,597 9,290,500 - 1,230,000 (50,000) 1,180,000 (508) (12,058) 1,192,566 1,180,508 1,180,000 - 12.70% -0.64% 12.82% 12.70%
402 Mason County Landfill 5,813,403 7,502,110 13,315,513 1,393,934 5,599,929 6,321,650 11,921,579 13,315,513 14.35 1,644,887 346,571 1,991,458 21,470 (821,710) 2,791,698 1,969,988 1,991,458 - 14.96% 1.54% 16.52% 14.96% 1,259,200
Eels Hill & Union Transfer Station Improvements, Replacement Covers at
Belfair, Eells Hill & Union
403 NBCI Sewer Utility 3,625,226 2,365,671 5,990,897 596,976 1,570,128 3,823,793 5,393,921 5,990,897 6.03 1,275,801 (32,294) 1,243,507 11,838 (466,686) 1,698,355 1,231,669 1,243,507 - 20.76% 1.98% 22.83% 20.76% 1,049,350
GF Plan $220k; Effluent Filters $200k; Storage Facility Roof Repairs $50k;
Allyn Controls & TPU Lift Pump $500k; NBCI Road Dirtwork Repairs $60k;
U&W Ford Truck $19,350k
411 Rustlewood Sewer & Water 75,963 1,042,329 1,118,292 122,225 475,495 520,572 996,067 1,118,292 2.10 58,151 25,299 83,450 2,387 (360,763) 441,826 81,063 83,450 - 7.46% 1.95% 8.14% 7.46% 35,000 478,100
R: Adt'l transfer from CE of $35,000, brings total to $135,000; E: Water
System Upgrades $420k Offset w/Grant; Sewer Mixer $50k; New U&W
Truck $8100
412 Beards Cove Water 1,072,750 655,284 1,728,034 171,599 210,819 1,345,616 1,556,435 1,728,034 0.91 107,597 285,855 393,452 3,580 (141,102) 530,974 389,872 393,452 - 22.77% 2.09% 25.05% 22.77% 587,000
Water Meter Upgrades $200k; Hydrants $52,500; Larson Prj $330k; U&W
Truck $4500
413 Belfair WW & W Reclamation 4,395,564 2,420,134 6,815,698 430,928 1,897,886 4,486,884 6,384,770 6,815,698 2.56 122,979 (791,268) (668,289) 7,871 (2,490,727) 1,814,567 (676,160) (668,289) - -9.81% 1.83% -10.59% -9.81% 990,050
General Sewer Facility Plan $200k; Membranes $367k; Irrigation Pump
$10k; UV System $250k; Blowers $150k; U&W Truck $13,050
428 Landfill Reserve 427,474 17,099 444,573 236,956 207,617 444,573 444,573 (9,479) 3,990 (5,489) - (15,045) 9,556 (5,489) (5,489) - -1.23% 0% -1.23% -1.23%
500 Information Technology 400,000 1,330,000 1,730,000 739,955 835,182 154,863 990,045 1,730,000 5.35 70,000 30,000 100,000 26,121 (10,932) 84,811 73,879 100,000 - 5.78% 3.53% 7.46% 5.78%
501 Equipment Rental&Revolving 5,895,928 2,508,137 8,404,065 627,838 2,095,285 5,680,942 7,776,227 8,404,065 5.05 577,457 351,481 928,938 (123,842) (33,800) 1,086,580 1,052,780 928,938 (1.50) 11.05% -19.73% 13.54% 11.05% 580,000 (2)F150 $80k; (2)F350 $80k; Side Cast Broom $70k; Boom Mower $350k
502 Unemployment Fund 200,000 82,106 282,106 280,259 1,847 1,847 282,106 - 1,748 1,748 2,081 (333) - (333) 1,748 - 0.62% 0.74% -18.03% 0.62%
- - - - - - - - -
Total Special Funds 63,638,394 62,262,952 125,901,346 16,339,698 51,182,520 58,379,128 109,561,648 125,901,346 132.91 7,944,370 4,334,285 12,278,655 235,210 (4,525,715) 16,569,160 12,043,445 12,278,655 (1.50) 9.75% 1.44% 10.99% 9.75% 1,960,054 5,893,700
Total General Fund 24,000,000 46,630,556 70,630,556 38,231,579 19,013,419 13,385,558 32,398,977 70,630,556 289.12 2,500,000 5,942,122 (186,161) 664,696 (23,902) (826,955) (850,857) (186,161) (1.00) -0.26% 1.74% -2.63% -0.26%- 2,757,142
Grand Total All Funds 87,638,394 108,893,508 196,531,902 54,571,277 70,195,939 71,764,686 141,960,625 196,531,902 422.03 10,444,370 10,276,407 12,092,494 899,906 (4,549,617) 15,742,205 11,192,588 12,092,494 (2.50) 6.15% 1.65% 7.88% 6.15% 1,960,054 8,650,842
VarianceDifference: 2026 Maint. Level Budget vs. 2025 Adopted Budget2026 Maintenance Level Budget
Fund Account Policy Level Request Priority
Requested
Revenue
Amount
Approved
Revenue
Requested
Expense
Amount
Approved
Expense Narrative
County Road 105.000000.000.000.308.31.300000.0000.00. BEG FUND RESTRICTED 2,500,000$
PLR-FUND RESERVE INCLUDES $5.5 MIL IN PRIOR
YEAR APPROVED ACP CAPITAL PROJECTS
County Road 105.000000.000.000.308.31.300003.0000.00. BEG FUND-NEW ROAD PROJECTS (2,500,000)$
PLR- $2.5 TRANSFER BACK TO CAPITAL PROJECT
RESERVE
County Road 105.000000.000.000.311.10.300000.0000.00. PROPERTY TAXES/REAL & PERSONAL 1,185,054$
PLR- REQUEST NO LEVY DIVERSION TO MAINTAIN
SUFFICIENT FUTURE CAPITAL PROJECT FUNDING
County Road 105.000000.000.000.594.48.561000.0000.00 PW CENT/LAND IMPROVMENTS 60,000$ WASH RACK PRESSURE WASHER
Election Equipment 109.000000.000.000.594.11.564010.0000.00. MACHINERY & EQUIPMENT 250,000$
Purchase of an election system compliant with
new federal testing standards (VVSG 2.0) required
by Executive Order.
Community Srvs Health 150.000000.000.000.397.00.300001.0000.00. TRANSFER IN-CURRENT EXPENSE 1 100,000$
Additional position and expenditures associated
with FPHS Funding
Community Srvs Health 150.000000.140.000.333.66.312310.0000.00. SOUTH SOUND SHELLFISH RECOVERY 2 135,000$
1 FTE fully-loaded at $120,000 and one full-size
SUV AWD lease and fuel at $15,000
Community Srvs Health 150.000000.140.000.562.50.510147.0000.00 ENVIRONMENTAL HEALTH SPCLST 2 120,000$ 1 FTE fully-loaded at $120,000
Community Srvs Health 150.000000.140.000.594.62.575100.0000.00 CAPITAL MOTOR POOL LEASE 2 15,000$ One full-size SUV AWD lease and fuel at $15,000
Community Srvs Health 150.000000.000.000.397.00.300001.0000.00. TRANSFER IN-CURRENT EXPENSE 3 505,000$
Adding 1 FTE at $120,000 fully loaded, $250,000
abatement fund, $120,000 for hearing examiner
costs, full-size SUV AWD $15,000 lease plus fuel
for enhanced code enforcement
Community Srvs Health 150.000000.140.000.562.50.510148.0000.00. CODE ENFORCEMENT OFFICER 3 120,000$ 1 FTE fully-loaded at $120,000 - Code Enforcement
Community Srvs Health 150.000000.140.000.562.50.541010.0000.00 PROFESSIONAL SERVICES 3 120,000$ Hearings Examiner Prof Srvs
Community Srvs Health 150.000000.140.000.562.50.549150.0000.00 ABATEMENT 3 250,000$ Abatement fund
Community Srvs Health 150.000000.140.000.594.62.575100.0000.00 CAPITAL MOTOR POOL LEASE 3 15,000$ One code enforcement vehicle
Mason County Landfill 402.000000.000.000.594.37.563031.0000.00. MINOR FACILITY IMPROV SW-04-00 920,000$
EELLS HILL & UNION TRANSFER STATION
IMPROVEMENTS, REPLACEMENT COVERS @
BELFAIR, EELLS HILL AND UNION
Mason County Landfill 402.000000.000.000.594.37.564000.0000.00 CAPITAL MACHINERY & EQUIPMENT 339,200$ $291,200 LOADER & TIRES/ $48K F150 TRUCK
North Bay Sewer Utility 403.000000.000.000.594.35.562001.0000.00. MINOR FACILITY IMPROVEMENTS 1,049,350$
GF PLAN $220K, $200K EFFLUENT FILTERS, $50K
STORAGE FACILITY ROOF REPAIRS, $500K ALLYN
CONTROLS & TPU LIFT PUMP, NBCI ROAD
DIRTWORK REPAIRS $60K, $19,350K ALLOCATION
OF NEW U&W FORD TRUCK
Rustlewood Sewer &
Water Utility 411.000000.160.000.397.00.300001.0000.00. TRANSFER IN: CE 35,000$
PLR-REQUESTED FOR COMPLIANCE
REQUIREMENTS, R&M AND PROFESSIONAL
SERVICES CONTRACTS, CAPITAL NEEDS
Rustlewood Sewer &
Water Utility 411.000000.165.000.594.34.563010.0000.00. WATER SYSTEM PLAN 478,100$
WATER SYSTEM UPGRADES $420K OFFSET WITH
GRANT, $50K SEWER MIXER, $8100 NEW U&W
VEHICLE
Beards Cove Water
Utility 412.000000.000.000.594.34.563020.0000.00. WATER METER INSTALLATIONS 200,000$ COST OF WATER METER UPGRADES
Beards Cove Water
Utility 412.000000.000.000.594.34.564020.0000.00. HYDRANT REPLACEMENT 387,000$
3 HYDRANTS $52.5K, LARSON PROJECT $330K,
$4.5K U&W VEHICLE ALLOCATIONS
Belfair Sewer Utility 413.000000.000.000.594.35.563050.0000.00 ARCHITECTURE/ENGINEERING 200,000$ GENERAL SEWER FACILITY PLAN
2026 Policy Level Requests - Special Funds- as of 10/6/2025
Belfair Sewer Utility 413.000000.000.000.594.35.564010.0000.00. CAP MACHINERY & EQUIPMENT 790,050$
$367 MEMBRANES, $10K IRRIGATION PUMP,
$250K UV LIGHT SYSTEM, $150K BLOWERS, U&W
ALLOCATION FOR NEW FORD VEHICLE $13,050
Equipment Rental &
Revolving 501.000000.000.000.594.48.564000.0000.00. CAPITAL MACHINERY & EQUIPMENT 580,000$
(2) F150 $80K, (2) F350 $80K, SIDE CAST BROOM
$70K, BOOM MOWER $350K
Total Special Fund Policy Level Requests:1,960,054$ 5,893,700$
Mason County
Agenda Request Form
To: Board of Mason County Commissioners
From: Richard Dickinson, Deputy Director, Utilities
& Waste and Stephanie Buhrman, Finance Manager
Ext. 450
Department: Utilities & Waste Management
Briefing: ☒
Action Agenda: ☐
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): October 20, 2025
Agenda Date: Click or tap here to enter text.
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ Information Technology ☐ Risk
(This is the responsibility of the requesting Department)
Below for Clerk of the Board’s Use Only:
Item Number: __________
Approved: ☐ Yes ☐ No ☐ Tabled ☐ No Action Taken
Ordinance/Resolution No. __________ Contract No. __________ County Code: __________
Item: Water and Sewer Utility 2026 Budget Request Overview
Background/Executive Summary:
The proposed Policy Level Requests (PLRs) for the county’s five water and sewer utilities are supported
by a mix of grants, rates and requested transfer from the General Fund. Commissioners recently approved
a five-year rate plan for the county’s five utilities.
PLR – All Utilities: Staff propose to purchase a Ford Ranger to replace the damaged Ford Escape and
provide reliability and fuel savings. The truck cost of $45,000 is allocated across all five utilities and
insurance proceeds will be utilized.
PLR - North Bay Sewer:
▪ $220k for continued work on general facilities plan per executed contract with Kennedy-
Jenks
▪ $200k to replace effluent filters
▪ $50k for roof repairs to storage facility
▪ $500k to rebuild the Allyn and TPU pump stations
▪ $60k for facility access road maintenance
PLR – Rustlewood Sewer
▪ $50k for anticipated mixers and control to meet State-defined nutrient reduction goals This
project is grant-funded.
PLR – Rustlewood Water
▪ $35k additional transfer ($100k currently to sewer) for operational expenses.
▪ $420k for water meter conversion to direct on-line reporting, PRV and other valve
replacement/addition. This work is grant-funded.
PLR – Beards; Cove Water:
▪ $200k water meter conversion to direct on-line reporting. This project will provide on-line
reporting for customers/staff and reduce staff time to collect meter reads and respond to billing
questions. The project would be funded out of reserve.
▪ $52k to replace and repair fire hydrants. The project would be funded out of reserve.
▪ $330k to complete Larson/Larson waterline and valve replacement project
PLR – Belfair Sewer:
▪ $200 Engineering Report for re-rating the facility to address expansion.
▪ $367k to replace one membrane and install one new membrane for redundancy and increased
flow.
▪ $250k to perform necessary UV system maintenance.
▪ $150k to purchase replacement blowers
▪ $10k to purchase a replacement irrigation system pump
Revenue and expenditure authority for any expansion planning is not included in the submitted 2026
budget aside from the $200k Engineering Report.
Budget Impact:
There is adequate grant and rate revenue for these expenditures, except for Rustlewood sewer.
Public Outreach: N/A
Requested Action: Informational for Board budget deliberation and decisions.
Attachments:
2026 Budget Summary 10.6.25
Mason County
All Funds
2026 Summary Proposed Budget as of October 6, 2025
Fund Fund Name
Beg Fund
Balance Revenues Revenues
Salaries &
Benefits Operating
Ending Fund
Balance
Operating-
(w/o S&Bs) Expenditures
Budgeted
FTE's
Beg Fund
Balance Revenues Revenues
Salaries &
Benefits Operating
Ending Fund
Balance
Total
Operating Expenditures
Budgeted
FTE's
Rev I (D)
2021 vs.
2020
S&B I (D)
2021 vs.
2020
Oper I (D)
2021 vs.
2020
Exp I (D)
2021 vs.
2020
Policy Level
Requests-
Revenue
Policy Level
Requests-
Expense Policy Level Request (PLR) Descriptions Notes from Budget Workshops
103 Sales Use Tax 3,500,000 1,260,000 4,760,000 739,548 4,020,452 4,760,000 4,760,000 - 650,000 5,000 655,000 - 56,405 598,595 655,000 655,000 - 13.76% 0% 13.76% 13.76%
104 Auditor's O&M 500,310 95,250 595,560 135,195 460,365 595,560 595,560 - 14,662 5,000 19,662 - 8,534 11,128 19,662 19,662 - 3.30% 0% 3.30% 3.30%
105 County Road 14,008,688 25,097,559 39,106,247 7,493,203 18,933,190 12,679,854 31,613,044 39,106,247 61.50 441,310 5,012,346 5,453,656 162,259 2,727,735 2,563,662 5,291,397 5,453,656 - 13.95% 2.17% 16.74% 13.95% 1,185,054 60,000
R: Diversion $1,185,054 brings Diversion to $0; $2.5M from New Roads
Projects FB; E: Wash Rack/Pressure Washer $60k
106 Paths & Trails 344,686 15,888 360,574 2,390 358,184 360,574 360,574 - 14,686 288 14,974 - (156) 15,130 14,974 14,974 - 4.15% 0% 4.15% 4.15%
109 Election Equipment 249,502 93,000 342,502 89,916 252,586 342,502 342,502 - 8,000 4,000 12,000 - (10,925) 22,925 12,000 12,000 - 3.50% 0% 3.50% 3.50% 250,000 Federally compliant (WSG 2.0) Election System
110 Crime Victims 115,990 34,010 150,000 82,346 25,102 42,552 67,654 150,000 1.00 - (25,000) (25,000) (7,137) 868 (18,731) (17,863) (25,000) - -16.67% -8.67% -26.40% -16.67%
114 Victim Witness Activity - 54,246 54,246 54,246 - - - 54,246 - - (400) (400) (400) - - - (400) - -0.74% -0.74% 0% -0.74%
117 Community Support Services 1,391,526 4,478,373 5,869,899 225,855 4,977,737 666,307 5,644,044 5,869,899 2.00 315,066 (116,468) 198,598 1,600 609,567 (412,569) 196,998 198,598 - 3.38% 0.71% 3.49% 3.38%
118 Abatement 315,000 13,000 328,000 54,267 273,733 328,000 328,000 - 8,500 (2,600) 5,900 - (134) 6,034 5,900 5,900 - 1.80% 0% 1.80% 1.80%
120 REET Property Tax 75,000 20,500 95,500 1,195 94,305 - 94,305 95,500 - (5,000) (1,350) (6,350) - (6,350) - (6,350) (6,350) - -6.65% 0.00% -6.73% -6.65%
134 National Forest Safety 21,000 21,000 19,451 1,549 - 1,549 21,000 - (14,000) (24,000) (38,000) (298) (37,702) - (37,702) (38,000) - -180.95% -1.53% -2433.96% -180.95%
135 Trial Court Improvement 77,552 23,000 100,552 23,000 77,552 100,552 100,552 - (36,691) - (36,691) - (50,925) 14,234 (36,691) (36,691) - -36.49% 0% -36.49% -36.49%
141 Sheriff's Boating Program 60,539 55,463 116,002 22,827 42,595 50,580 93,175 116,002 - 10,539 - 10,539 (173) 10,747 (35) 10,712 10,539 - 9.09% -0.76% 11.50% 9.09%
142 Narcotics Investigation Fund 90,000 8,700 98,700 16,363 82,337 98,700 98,700 - (10,000) 2,200 (7,800) - (89,321) 81,521 (7,800) (7,800) - -7.90% 0% -7.90% -7.90%
145 Clean Water District 150,690 190,000 340,690 192,309 148,381 340,690 340,690 - 70,690 - 70,690 - (45) 70,735 70,690 70,690 - 20.75% 0% 20.75% 20.75%
150 Community Services Health 4,740,341 5,182,667 9,923,008 3,658,426 1,626,643 4,637,939 6,264,582 9,923,008 30.00 3,140,341 (159,089) 2,981,252 104,484 (172,285) 3,049,053 2,876,768 2,981,252 - 30.04% 2.86% 45.92% 30.04% 740,000 640,000
R: Adt'l transfer from CE of $605,000, brings total to $981,255; South
Sound Shellfish Grant $135k; E: $15k Adt'l Vehicle; 1 FTE $120k;
Abatement $250k; Code Enf 1 FTE $120k; New Enforcement Vehicle
$15k; Hearings Examiner PS $120k
155 American Rescue Plan Act 600,000 21,000 621,000 621,000 621,000 621,000 - (1,400,000) (29,000) (1,429,000) - (1,429,000) - (1,429,000) (1,429,000) - -230.11% 0% -230.11% -230.11%
160 Law Library 1,500 43,260 44,760 8,148 31,423 5,189 36,612 44,760 0.06 (13,275) 20,000 6,725 131 1,405 5,189 6,594 6,725 - 15.02% 1.61% 18.01% 15.02%
163 Lodging Tax 2,500,000 880,000 3,380,000 1,073,808 2,306,192 3,380,000 3,380,000 - 300,000 - 300,000 - 342 299,658 300,000 300,000 - 8.88% 0% 8.88% 8.88%
164 Mental Health Tax 2,401,762 1,544,701 3,946,463 126,427 1,859,606 1,960,430 3,820,036 3,946,463 1.00 (680,851) 90,000 (590,851) 16,268 349,308 (956,427) (607,119) (590,851) - -14.97% 12.87% -15.89% -14.97%
180 Treasurer's O&M 135,000 228,700 363,700 119,845 243,855 243,855 363,700 1.00 (65,000) (500) (65,500) 7,682 (73,182) - (73,182) (65,500) - -18.01% 6.41% -30.01% -18.01%
190 Veterans Assistance 300,000 156,339 456,339 456,339 456,339 456,339 - 30,000 - 30,000 - 30,000 - 30,000 30,000 - 6.57% 0% 6.57% 6.57%
194 Mason Lake Management 100,000 79,947 179,947 179,947 - 179,947 179,947 - 40,000 32,188 72,188 - 72,188 - 72,188 72,188 - 40.12% 0% 40.12% 40.12%
195 Spencer Lake Management 13,000 19,006 32,006 32,006 - 32,006 32,006 - - 882 882 - 882 - 882 882 - 2.76% 0% 2.76% 2.76%
199 Island Lake Management 10,000 350 10,350 10,350 - 10,350 10,350 - (2,000) (150) (2,150) - (2,150) - (2,150) (2,150) - -20.77% 0% -20.77% -20.77%
205 Public Works Facility Bond - 991,650 991,650 991,650 - 991,650 991,650 - - 125 125 - 125 - 125 125 - 0.01% 0% 0.01% 0.01%
215 MC LTGO 2013 Bond - 121,634 121,634 121,634 - 121,634 121,634 - - (4,580) (4,580) - (4,580) - (4,580) (4,580) - -3.77% 0% -3.77% -3.77%
250 MC LTGO 2008 Bond - 235,639 235,639 235,639 - 235,639 235,639 - - (219) (219) - (219) - (219) (219) - -0.09% 0% -0.09% -0.09%
350 REET 1 2,500,000 1,635,700 4,135,700 85,112 2,476,780 1,573,808 4,050,588 4,135,700 - 50,000 (645,770) (595,770) (204) (2,163,691) 1,568,125 (595,566) (595,770) - -14.41% -0.24% -14.70% -14.41%
351 REET 2 7,530,000 1,760,500 9,290,500 78,903 2,970,847 6,240,750 9,211,597 9,290,500 - 1,230,000 (50,000) 1,180,000 (508) (12,058) 1,192,566 1,180,508 1,180,000 - 12.70% -0.64% 12.82% 12.70%
402 Mason County Landfill 5,813,403 7,502,110 13,315,513 1,393,934 5,599,929 6,321,650 11,921,579 13,315,513 14.35 1,644,887 346,571 1,991,458 21,470 (821,710) 2,791,698 1,969,988 1,991,458 - 14.96% 1.54% 16.52% 14.96% 1,259,200
Eels Hill & Union Transfer Station Improvements, Replacement Covers at
Belfair, Eells Hill & Union
403 NBCI Sewer Utility 3,625,226 2,365,671 5,990,897 596,976 1,570,128 3,823,793 5,393,921 5,990,897 6.03 1,275,801 (32,294) 1,243,507 11,838 (466,686) 1,698,355 1,231,669 1,243,507 - 20.76% 1.98% 22.83% 20.76% 1,049,350
GF Plan $220k; Effluent Filters $200k; Storage Facility Roof Repairs $50k;
Allyn Controls & TPU Lift Pump $500k; NBCI Road Dirtwork Repairs $60k;
U&W Ford Truck $19,350k
411 Rustlewood Sewer & Water 75,963 1,042,329 1,118,292 122,225 475,495 520,572 996,067 1,118,292 2.10 58,151 25,299 83,450 2,387 (360,763) 441,826 81,063 83,450 - 7.46% 1.95% 8.14% 7.46% 35,000 478,100
R: Adt'l transfer from CE of $35,000, brings total to $135,000; E: Water
System Upgrades $420k Offset w/Grant; Sewer Mixer $50k; New U&W
Truck $8100
412 Beards Cove Water 1,072,750 655,284 1,728,034 171,599 210,819 1,345,616 1,556,435 1,728,034 0.91 107,597 285,855 393,452 3,580 (141,102) 530,974 389,872 393,452 - 22.77% 2.09% 25.05% 22.77% 587,000
Water Meter Upgrades $200k; Hydrants $52,500; Larson Prj $330k; U&W
Truck $4500
413 Belfair WW & W Reclamation 4,395,564 2,420,134 6,815,698 430,928 1,897,886 4,486,884 6,384,770 6,815,698 2.56 122,979 (791,268) (668,289) 7,871 (2,490,727) 1,814,567 (676,160) (668,289) - -9.81% 1.83% -10.59% -9.81% 990,050
General Sewer Facility Plan $200k; Membranes $367k; Irrigation Pump
$10k; UV System $250k; Blowers $150k; U&W Truck $13,050
428 Landfill Reserve 427,474 17,099 444,573 236,956 207,617 444,573 444,573 (9,479) 3,990 (5,489) - (15,045) 9,556 (5,489) (5,489) - -1.23% 0% -1.23% -1.23%
500 Information Technology 400,000 1,330,000 1,730,000 739,955 835,182 154,863 990,045 1,730,000 5.35 70,000 30,000 100,000 26,121 (10,932) 84,811 73,879 100,000 - 5.78% 3.53% 7.46% 5.78%
501 Equipment Rental&Revolving 5,895,928 2,508,137 8,404,065 627,838 2,095,285 5,680,942 7,776,227 8,404,065 5.05 577,457 351,481 928,938 (123,842) (33,800) 1,086,580 1,052,780 928,938 (1.50) 11.05% -19.73% 13.54% 11.05% 580,000 (2)F150 $80k; (2)F350 $80k; Side Cast Broom $70k; Boom Mower $350k
502 Unemployment Fund 200,000 82,106 282,106 280,259 1,847 1,847 282,106 - 1,748 1,748 2,081 (333) - (333) 1,748 - 0.62% 0.74% -18.03% 0.62%
- - - - - - - - -
Total Special Funds 63,638,394 62,262,952 125,901,346 16,339,698 51,182,520 58,379,128 109,561,648 125,901,346 132.91 7,944,370 4,334,285 12,278,655 235,210 (4,525,715) 16,569,160 12,043,445 12,278,655 (1.50) 9.75% 1.44% 10.99% 9.75% 1,960,054 5,893,700
Total General Fund 24,000,000 46,630,556 70,630,556 38,231,579 19,013,419 13,385,558 32,398,977 70,630,556 289.12 2,500,000 5,942,122 (186,161) 664,696 (23,902) (826,955) (850,857) (186,161) (1.00) -0.26% 1.74% -2.63% -0.26%- 2,757,142
Grand Total All Funds 87,638,394 108,893,508 196,531,902 54,571,277 70,195,939 71,764,686 141,960,625 196,531,902 422.03 10,444,370 10,276,407 12,092,494 899,906 (4,549,617) 15,742,205 11,192,588 12,092,494 (2.50) 6.15% 1.65% 7.88% 6.15% 1,960,054 8,650,842
VarianceDifference: 2026 Maint. Level Budget vs. 2025 Adopted Budget2026 Maintenance Level Budget
Fund Account Policy Level Request Priority
Requested
Revenue
Amount
Approved
Revenue
Requested
Expense
Amount
Approved
Expense Narrative
County Road 105.000000.000.000.308.31.300000.0000.00. BEG FUND RESTRICTED 2,500,000$
PLR-FUND RESERVE INCLUDES $5.5 MIL IN PRIOR
YEAR APPROVED ACP CAPITAL PROJECTS
County Road 105.000000.000.000.308.31.300003.0000.00. BEG FUND-NEW ROAD PROJECTS (2,500,000)$
PLR- $2.5 TRANSFER BACK TO CAPITAL PROJECT
RESERVE
County Road 105.000000.000.000.311.10.300000.0000.00. PROPERTY TAXES/REAL & PERSONAL 1,185,054$
PLR- REQUEST NO LEVY DIVERSION TO MAINTAIN
SUFFICIENT FUTURE CAPITAL PROJECT FUNDING
County Road 105.000000.000.000.594.48.561000.0000.00 PW CENT/LAND IMPROVMENTS 60,000$ WASH RACK PRESSURE WASHER
Election Equipment 109.000000.000.000.594.11.564010.0000.00. MACHINERY & EQUIPMENT 250,000$
Purchase of an election system compliant with
new federal testing standards (VVSG 2.0) required
by Executive Order.
Community Srvs Health 150.000000.000.000.397.00.300001.0000.00. TRANSFER IN-CURRENT EXPENSE 1 100,000$
Additional position and expenditures associated
with FPHS Funding
Community Srvs Health 150.000000.140.000.333.66.312310.0000.00. SOUTH SOUND SHELLFISH RECOVERY 2 135,000$
1 FTE fully-loaded at $120,000 and one full-size
SUV AWD lease and fuel at $15,000
Community Srvs Health 150.000000.140.000.562.50.510147.0000.00 ENVIRONMENTAL HEALTH SPCLST 2 120,000$ 1 FTE fully-loaded at $120,000
Community Srvs Health 150.000000.140.000.594.62.575100.0000.00 CAPITAL MOTOR POOL LEASE 2 15,000$ One full-size SUV AWD lease and fuel at $15,000
Community Srvs Health 150.000000.000.000.397.00.300001.0000.00. TRANSFER IN-CURRENT EXPENSE 3 505,000$
Adding 1 FTE at $120,000 fully loaded, $250,000
abatement fund, $120,000 for hearing examiner
costs, full-size SUV AWD $15,000 lease plus fuel
for enhanced code enforcement
Community Srvs Health 150.000000.140.000.562.50.510148.0000.00. CODE ENFORCEMENT OFFICER 3 120,000$ 1 FTE fully-loaded at $120,000 - Code Enforcement
Community Srvs Health 150.000000.140.000.562.50.541010.0000.00 PROFESSIONAL SERVICES 3 120,000$ Hearings Examiner Prof Srvs
Community Srvs Health 150.000000.140.000.562.50.549150.0000.00 ABATEMENT 3 250,000$ Abatement fund
Community Srvs Health 150.000000.140.000.594.62.575100.0000.00 CAPITAL MOTOR POOL LEASE 3 15,000$ One code enforcement vehicle
Mason County Landfill 402.000000.000.000.594.37.563031.0000.00. MINOR FACILITY IMPROV SW-04-00 920,000$
EELLS HILL & UNION TRANSFER STATION
IMPROVEMENTS, REPLACEMENT COVERS @
BELFAIR, EELLS HILL AND UNION
Mason County Landfill 402.000000.000.000.594.37.564000.0000.00 CAPITAL MACHINERY & EQUIPMENT 339,200$ $291,200 LOADER & TIRES/ $48K F150 TRUCK
North Bay Sewer Utility 403.000000.000.000.594.35.562001.0000.00. MINOR FACILITY IMPROVEMENTS 1,049,350$
GF PLAN $220K, $200K EFFLUENT FILTERS, $50K
STORAGE FACILITY ROOF REPAIRS, $500K ALLYN
CONTROLS & TPU LIFT PUMP, NBCI ROAD
DIRTWORK REPAIRS $60K, $19,350K ALLOCATION
OF NEW U&W FORD TRUCK
Rustlewood Sewer &
Water Utility 411.000000.160.000.397.00.300001.0000.00. TRANSFER IN: CE 35,000$
PLR-REQUESTED FOR COMPLIANCE
REQUIREMENTS, R&M AND PROFESSIONAL
SERVICES CONTRACTS, CAPITAL NEEDS
Rustlewood Sewer &
Water Utility 411.000000.165.000.594.34.563010.0000.00. WATER SYSTEM PLAN 478,100$
WATER SYSTEM UPGRADES $420K OFFSET WITH
GRANT, $50K SEWER MIXER, $8100 NEW U&W
VEHICLE
Beards Cove Water
Utility 412.000000.000.000.594.34.563020.0000.00. WATER METER INSTALLATIONS 200,000$ COST OF WATER METER UPGRADES
Beards Cove Water
Utility 412.000000.000.000.594.34.564020.0000.00. HYDRANT REPLACEMENT 387,000$
3 HYDRANTS $52.5K, LARSON PROJECT $330K,
$4.5K U&W VEHICLE ALLOCATIONS
Belfair Sewer Utility 413.000000.000.000.594.35.563050.0000.00 ARCHITECTURE/ENGINEERING 200,000$ GENERAL SEWER FACILITY PLAN
2026 Policy Level Requests - Special Funds- as of 10/6/2025
Belfair Sewer Utility 413.000000.000.000.594.35.564010.0000.00. CAP MACHINERY & EQUIPMENT 790,050$
$367 MEMBRANES, $10K IRRIGATION PUMP,
$250K UV LIGHT SYSTEM, $150K BLOWERS, U&W
ALLOCATION FOR NEW FORD VEHICLE $13,050
Equipment Rental &
Revolving 501.000000.000.000.594.48.564000.0000.00. CAPITAL MACHINERY & EQUIPMENT 580,000$
(2) F150 $80K, (2) F350 $80K, SIDE CAST BROOM
$70K, BOOM MOWER $350K
Total Special Fund Policy Level Requests:1,960,054$ 5,893,700$
2025 Financials
Through Sept
Public Health
Cash Flow past Three Years
-1,500,000
-1,000,000
-500,000
0
500,000
1,000,000
1,500,000
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
2023 -2025 Cash Flow
2023 2024 2025
Fund Balance
0
200000
400000
600000
800000
1000000
1200000
1400000
1600000
1800000
2000000
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
2025 Fund Balance w/out investments (Opioid funds)
2025
Goal
Fund Balance
$0
$1,000,000
$2,000,000
$3,000,000
$4,000,000
$5,000,000
$6,000,000
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
2022
2023
2024
2025
Fund Balance with Opioid and FPHS prepays
2025 Revenue as budgeted
0
500,000
1,000,000
1,500,000
2,000,000
2,500,000
3,000,000
Federal Dollars State Funding Permits Fees County
Contribution
Transfer in Mental
Health
Opiod Settlement Misc Revenue Investment
Earnings
Clean water district
Bugeted vs Received
Budgeted YTD
Budgeted Revenue by Source
Federal Dollars
State Funding
Permits
Fees
County Contribution
Transfer in Mental Health
Opiod Settlement
Clean water district
BUDGETED
Revenue YTD by Source
Federal Dollars
32%
State Funding
40%
Permits
11%
Fees
8%
County Contribution
0%
Transfer in Mental Health
0%
Opioid Settlement
5%Misc Revenue
0%
Investment Earnings
4%
Revenue YTD
Expense by Sector
Salary and Wages
51%
Benefits
22%
Supplies
3%
Services
18%
Intergovernmental
0%Internal Charges
6%
EXPENDED
Expense 2025
$0
$500,000
$1,000,000
$1,500,000
$2,000,000
$2,500,000
Salary and Wages Benefits Supplies Services Intergovernmental Internal Charges
Budgeted vs Expended
Budget Expended
Total Expense 2025
0
500000
1000000
1500000
2000000
2500000
3000000
3500000
4000000
TOTAL SALARIES & BENEFITS OPERATING INTERNAL CAPITAL OUTLAY
Total Expense
Budget total total expense
2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025
Budgeted 719,431,777,563,434,434,438,438,438,451,451,451,376,376,376,-376,376,376,376,
Received 719,431,777,563,434,434,644,441,451,175,451,195,376,376,376,-376,376,376,376,
-
100,000.00
200,000.00
300,000.00
400,000.00
500,000.00
600,000.00
700,000.00
800,000.00
900,000.00
County Contributions
Budgeted Received Linear (Received)
Belfair Sewer Growth Projections and Risks
Summary of Key Points
Current & Projected Sewer Capacity: Buildout Numbers Provided by Kell Rowen
• Licensed capacity: 125,000 gallons/day
• Current usage: 106,000 gallons/day (close to trigger threshold for conservation/restriction)
• System design capacity: 375,000 gallons/day
• Required for 100% buildout of 7,436 single units: —1.2 million gallons/day
• Required for 33% buildout:—400,000 gallons/day
• 20-year projection (residential + commercial):—267,000 gallons/day
• Licensed shortfall: Even under conservative 20-year growth, Mason County falls short by over 140,000
gallons/day
Growth Forecast (Belfair 20-year Comp Plan) Numbers Provided by Kell Rowen
• Population: 3,349
• New dwelling units: 1,340
• Residential demand: 207,700 gallons/day
• Commercial (projected min): 60,000 gallons/day
• Total: 267,700 gallons/day
• Conclusion: Capacity needs to more than double, conservatively, to meet this demand
Critical Risks
• Offering to sell sewer service beyond capacity or license is arguably negligent or even malfeasant
• Hookup charges are Code restricted funds — they cannot be flexibly redirected to solve budget gaps
• Commercial use is more wastewater -intensive (e.g., QFC at 33 ERU) — and future agreements may
unintentionally prioritize Bremerton users over our housing needs as our estimates are based on 1 ERU
per development unit while commercial retail and industrial can use much more per unit
Bremerton Sewer Agreement — Concerns
Feasibility & Equity
• No verified written offer from Bremerton with 50% surcharge; even if such a surcharge applied, it
still leads to financial loss for Mason County (—$20/month/ERU Bremerton subsidy paid by us)
• True cost per ERU: $187/month (per staff)
• Increased competition: Retail/commercial extensions may directly compete with Belfair businesses,
with minimal local gain and obvious high risks to current Mason County businesses
• Extending sewer toward Bremerton benefits them disproportionately while creating infrastructure and
long-term financial burdens for Mason County. They have few current hookups and small opportunity
for expansion beyond close highway 3 expansions. 172 ERU needed per mile of pipe. Currently have 8
Fiscal Infeasibility
Metric
Licensed capacity
Needed in 20 years
Design capacity
Value
125,000 gallons/day
267,000 gallons/day
375,000 gallons/day
Belfair Sewer Growth Projections and Risks
Metric Value
Cost per ERU (actual) $187/month
Hypothetical surcharge to Bremerton 50%
Estimated loss per ERU/month if sold to Bremerton —$20
Available capacity for sale today None (already at 106,000 of 125,000 gallons)
Conclusion: There is no capacity left to sell. Even if there were, selling at a loss and subsidizing another
jurisdiction is fiscally irresponsible.
Risks of Proceeding Without a Capacity Increase
1. Triggers conservation/restrictions — which may slow or stop current housing and Mason County
commercial, retail, industrial and residential development
2. Undermines local development — by enabling competitors just outside Belfair to access sewer capacity
we can't even provide growth locally
3. Loses strategic advantage — Mason County's future value is in its potential. Giving that away
prematurely sacrifices leverage, especially if PSNS expands our way
4. Possible legal and ethical liabilities — Promising ERU's beyond our licensed capacity could violate
RCW or DOE regulations and constitute administrative malfeasance answerable to the people
Action Required — What Should Be Done First?
1. Obtain a new license from DOE for higher daily capacity (at least to design cap of 375K)
2. Conduct a full capacity analysis and update capital facility plan to reflect current growth trends,
particularly multi -family and cluster development
3. Reevaluate Bremerton rate structure — ERU pricing must reflect actual cost if future expansion is to
be self-sustaining. There should be no offer considered that is not provably beneficial to Mason County
4. Protect local economic interests — by limiting or conditioning any out -of -county extensions to restrict
commercial and retail use limits the risk to current businesses and the Mason County taxpayer.
5. Restore safeguards we placed into the ILA or MOU — regarding financial terms, usage priority, sewer
the whole area guaranteeing full Bremerton investment and not cherry -picking easy highway 3 property
Final Point to the Public & Officials
We have no capacity left to offer. Selling what we do not have, especially at a loss, is not just bad
planning; it risks violating public trust and undermining our own future development.
Before any agreement is signed, the people of Mason County deserve:
• A written feasibility study showing clear financial benefits and risks to our businesses and tax base
• A licensed expansion plan ensuring long-term stability and ability to fulfil our promises to the Belfair
community and remove risk of not fulfilling legally binding and enforceable promises to Bremerton.
• Enforceable protection against unintended consequences (like Retail, Jobs and Sales Tax siphoning, or
creating unfair competition to those we are supposed to represent)
elfair sewer E`U capacity needs
As per Kell Rowen:
Total potential building units in the Belfair UGA is 7,436 to accommodate 18,590 people. However, the 20-year building projections
for Belfair are 3,349 people and 1,340 dwelling units. This does not include our own Industrial or Commercial Retail expansions.
Current users, 1 commercial unit can use as many as 33 ERU (QFC) and commercial is currently the predominant user.
Minimum ERU's needed for 100% buildout:
7,436 units X 155 gallons a day ERU rate = 1,152,580 (1.15 MG) Does not include multiple ERU users. We can conservatively
estimate 1.2 million gallons needed when including multiple ERU users. (Commercial, Retail, Industrial) Our Current capacity is
3751<The only thing we have to sell is our future! We can only provide 165,000 gallons by putting Bremerton ahead of Mason
County. To be fair, 100% buildout is not realistic but 33% is! This means we need 400,000 gallons for our own use, even if it's
conservative.
Minimum 20 year need as required by our Comp plan:
Kell provided the 20-year Population and dwelling projections for Belfair. 3,349 population with 1,340 Dwelling units. (Again, does
not include Commercial, Retail, Industrial or Multi ERU customers growth)
1,340 dwelling units at 1 ERU is the base, 155 gallons per ERU X 1,340 = 207,700 gallons a day. Currently our multi-ERU users are a
huge part of the current ERU usage. It is safe to say that residential usage will be most new users. We cannot ignore our current
Commercial, Retail usage will still exist but not expand at the same rate. If we currently use about 40,000 gallons a day today for
commercial retail using 60,000 as a 20-year future number will most likely be a very conservative underestimation but we will use it
anyway to provide a minimum calculation to add. This puts the 20 year needed gallons at around 267,000 ga!!ons per day. This
Means we are almost at our trigger amount in only 20 years. Kell also pointed out, this does not take into account any possible
PSNS expansion. Major expansion would greatly increase these projections and increase the demand for our system
Since most of our future customers will most likely be residential clusters, multi -family and apartments. (This comment is based on
our current requests and preapplications) This is onetime when our calculations may be very underestimated. Huge trends toward
high density (apartments) could render this prediction extremely low. We are only licensed for 125,000 gallons a day. With the pre
apps and current requests, we are already about to trigger the automatic conservation and reduction requirements at 106K gallons.
It is negligent and borders on Negligence and Malfeasance. I feel the action of selling or trying to sell something we do not own or
have the ability to provide, fits the definition Ldoin something wrong, illegal or harmful in the course of one's official duties)
We should not do anything before establishing a new license for greater capacity. Today, we have nothing left to offer anyone.
A few other points for consideration:
Although Commissioner Tarzwell believes Bremerton has offered 50% surcharge, I have never heard or seen that. I heard they charge
a 50% surcharge to customers outside certain areas of service. That is very different. If we did make a 50% surcharge, we would still
lose money. Mason county would be subsidizing Bremerton at around $20 per month per ERU. Staff showed us the actual cost per
[50 is $187 per unit. This is not a profitable plan. Even hookup charges are set by code to be used in a specific manner and purpose.
Unrestricted commercial retail on top of our county could cost Mason County an undefined amount of money, impacting local
businesses and jobs. Our protections placed into the agreement should not have been removed. Protection must be put back into
any MOU if we agree to sign.
If PSNS expands in our direction, (Not predetermined) we are poised to capitalize on it. Our competition, not having sewers, makes
our properties more desirable. Extending our sewer into Bremerton puts us at a disadvantage and creates direct competition. If
Industrial is the actual desire, there are currently 16 pads with sewer in the Port of Bremerton industrial park waiting to be utilized.
Bremerton only has a few ERU to offer us. There is nothing to fill the pipes as proposed. The only option is, as staff said, the low
hanging fruit just above Belfair. Most likely Retail Commercial and direct competition for our businesses with little benefit to us.
PLEASE SHOW ME AND THE PEOPLE OF MASON COUNTY YOUR WRITEN FEASABILITY SHOWING HOW WE WOULD BENEFIT .1
We are the Mason County Corzrrtission: We are elected to put Mason County and our people first