HomeMy WebLinkAbout2025/10/13 - Briefing PacketMASON COUNTY COMMISSIONER BRIEFING INFORMATION
FOR THE WEEK OF
October 13, 2025
In the spirit of public information and inclusion, the attached is a draft of information for
Commissioner consideration and discussion at the above briefing.
This information is subject to change, additions and/or deletion, and is not all inclusive of
what will be presented to the Commissioners.
Please see draft briefing agenda for schedule.
Commission meetings are live streamed at http://www.masonwebtv.com/ and public comment is accepted via email
msmith@masoncountywa.gov; mail to Commissioners Office, 411 N 5th Street, Shelton, WA 98584; or phone at (360) 427-9670 ext.
419. If you need to listen to the Commission meeting via telephone, please provide your telephone number to the Commissioners’
office no later than 4:00 p.m. the Friday before the meeting. If special accommodations are needed, contact the Commissioners' office
at Shelton (360) 427-9670 ext. 419
Briefing Agendas are subject to change, please contact the Commissioners’ office for the most recent version.
BOARD OF MASON COUNTY COMMISSIONERS
DRAFT BRIEFING MEETING AGENDA
411 North Fifth Street, Shelton WA 98584
Week of October 13, 2025
Monday
Noon WA State Association of Counties Zoom Meeting*
Virtual Assembly
*This is being noticed as a Special Commission meeting because a quorum of the Mason County Commission may
attend this event and notification is provided per Mason County Code Chapter 2.88.020 - Special Meetings.
Monday, October 13, 2025
Zoom link available on the Mason County website
Commission Chambers
Times are subject to change, depending on the amount of business presented
8:30 A.M. Executive Session – RCW 42.30.110(1)(c) Sale of Real Property
8:45 A.M. Executive Session – RCW 42.30.110(1)(b) Acquisition of Real Property
9:00 A.M. Closed Session – RCW 42.30.140(4) Labor Discussion
10:00 A.M. Board of Health Interview with Jodi Cote
10:10 A.M. Economic Development Council – Kevin Shutty
10:25 A.M. Public Health – David Windom
10:40 A.M. Public Works – Loretta Swanson
Utilities & Waste Management
11:10 A.M. BREAK
11:20 A.M. Support Services – Travis Adams
12:00 P.M. Review of Department 2025/2026 Projects and Priorities - Auditor
12:15 P.M. Review of Department 2025/2026 Projects and Priorities – Sheriff
Commissioner Discussion – as needed
Tuesday, October 14, 2025
Zoom link available on the Mason County website
Commission Chambers
8:30 A.M. Executive Session - RCW 42.30.110 (1)(i) Potential Litigation
11:00 A.M. Employee Service Awards
Briefing
October 13, 2025
Briefing Items
→ Smoke Response Update – David Windom
→ All Staff Meeting October 31, 2025 – David Windom
→ Overnight Emergency Shelter Request for Proposals – Melissa Casey
Discussion Items
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No.
From: David Windom 260
Department: Public Health Briefing: ☒
Action Agenda: ☐
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): Oct 13 Agenda Date(s): NA
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other
(This is the responsibility of the requesting Department)
Item: Smoke Response Update
Background/Executive Summary: Public health actions to alleviate smoke
Budget Impact (amount, funding source, budget amendment, etc.): None
Public Outreach: Briefing
Requested Action: None
Attachment(s): see enclosed
Clean Air for Those Affected by the Bear Gulch Fire
History:
On July 6th, a fire was reported in the forest on the north side of Lake Cushman. Throughout
the month, the fire rapidly expanded. By October 2nd, the fire had grown to over 20,000
acres.
Reasoning for Public Health Concern:
At times, the air quality index (AQI) reported from sensors in the area far exceeded the
threshold for unhealthy air. The threshold provided by the Washington State Department of
Health (DOH) for unhealthy AQI is set to a reading of 150. This is primarily based on the
concentrations of particulate material 2.5 microns in diameter (PM2.5). PM2.5 is especially
hazardous to people because it can enter the smallest airways in the lungs, where the body
has difficulty removing pollutants of this size.
Public Health Response:
Under the direction of the Public Health Director, the Public Health Local Emergency
Response Coordinator began reaching out to DOH and the Medical Logistics Center (MLC)
on July 31, 2025. With the assistance of DOH, Mason County Public Health & Human
Services (MCPHHS) started setting up a stockpile of air purifiers, HVAC air filters, and N95
masks. Mason County Department of Emergency Management submitted the orders
through WebEOC, the state emergency operations center’s online portal.
On August 1, 2025, the first shipment of air purifiers arrived. The initial plan was to have
these air purifiers on hand for the next smoke incident. Then the situation rapidly became
worse. The decision was made to distribute the air purifiers as rapidly as possible. Adapting
a contract form from Northeast Tri-County Public Health, household size and income
maximums were used to determine who qualified for a unit. MCPHHS reached out to
several organizations to try distribution. Ultimately, a collaboration with Hoodsport Fire &
EMS was established, and the supplies were distributed through their Lake Cushman
station. Distribution was finally ready by August 28th. Facebook posts went out the day
before distribution began. On the first day, 20 of the first 24 air purifiers were already
distributed. Ultimately, three orders of 24 air purifiers were placed with the DOH. Through
state meetings with local health jurisdictions, Kitsap Public Health offered up an additional
12 units.
In total, by September 30, 2025, 78 units were dispersed to community members affected
by the wildfire smoke. The remaining four units were already spoken for and would be
picked up later that day. A total of 82 units were distributed. At the time of the final
distribution, a potential waiting list for additional air purifiers existed with 14 to 15
households requesting units.
Results:
The collaboration between MCPHHS and Hoodsport Fire & EMS ran very smoothly once the
connection had been formed. Four separate disbursements were delivered, aiding lower-
income households in the area. This connection will help MCPHHS and Hoodsport Fire &
EMS create additional pipelines and collaborations in the future. It also gave MCPHHS the
chance to work with DEM, DOH, and the MLC. This experience will be useful for future
responses. Eighty-two households were given air purifiers to help mitigate the smoky
conditions.
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No.
From: David Windom Ext: 260
Department: Public Health Briefing: ☒
Action Agenda: ☐
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): 10/13/25 Agenda Date(s): Click or tap here to enter text.
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other
(This is the responsibility of the requesting Department)
Item: All staff meeting
Background/Executive Summary: Public Health and Human Services conducts an all-staff meeting
on Oct 31 at Public Works to conduct training, review policy and budgets.
Budget Impact (amount, funding source, budget amendment, etc.): None
Public Outreach: NA
Requested Action: Approve
Attachment(s):
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No.
From: Melissa Casey Ext: 404
Department: Public Health Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): 6/9/25, 7/28/25, 9/22/25, 10/13/25 Agenda Date(s): 10/14/25
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other
(Please ensure proper internal review channels have been followed, this is the responsibility of the
requesting Department)
Item: Overnight Emergency Shelter Request for Proposals
Background/Executive Summary:
Mason County Public Health & Human Services is seeking proposals for the operation of a night-by-night
seasonal, cold-weather shelter to serve homeless individuals (18 years and older) beginning
approximately December 1, 2025 through March 31, 2026. The first review of applications will take place
on October 28, 2025; the application will remain open until filled, but no later than December 1, 2025.
Associated Costs/Budget Impact (amount, funding source, budget amendment, etc.):
$149,744 reserved for Adult Emergency Shelter from Department of Commerce Consolidated Homeless
Grant Contract No: 26-46108-20
Public Outreach:
News Release and a competitive bid process per Resolution No. 2025-015 to select the service provider
Requested Action:
Read the new release at the 10/14/25 regular meeting and approval to release the RFP
Attachment(s):
Emergency Shelter RFP
News Release
1 | Page
REQUEST FOR PROPOSALS
Mason County Cold Weather Night-by-Night Emergency Shelter
Mason County is seeking proposals for the operation of a night-by-night, seasonal, cold-weather shelter,
beginning approximately December 1, 2025, and continuing through March 31, 2026. Emergency
Shelters address the immediate needs of vulnerable populations by offering short-term, temporary
overnight shelter for people experiencing homelessness. This Notice of Funding Opportunity (NOFO)
outlines the instructions for preparing a Request for Proposal (RFP) for the Consolidated Homeless Grant
(CHG) and Local Document Recording Fees (RCW 36.22.250) funds administered by Mason County.
SCOPE OF SERVICES:
• Services or shelter must be provided to homeless individuals (18 years or older) for the funding
and contract period. Accommodate up to 35 individuals per night; develop and implement a
hazardous weather response plan with the ability to increase capacity and respond to
community needs during periods of extremely cold weather.
• Meet the Low Barrier Housing Requirement (minimal requirements for entry and access).
• Operate a notification system for key community partners on bed availability, referral process,
and provide adequate resources and assistance to individuals who are unable to stay when the
shelter is at maximum occupancy capacity or when the shelter or part of the shelter is closed for
any reason.
• Provide one daily meal.
• Ability to obtain a Conditional Use Permit or partner with an approved facility.
AVAILABLE FUNDS: $149,744
REFER TO CONSOLIDATED HOMELESS GRANT GUIDELINES FOR ALLOWABLE COSTS:
• CHG 6.4 Administration – Administration costs are capped at 15% for all budget categories.
• CHG 6.2 Facility Support – On-site and off-site management costs related to the building
including salaries and benefits for staff costs directly attributable to overnight shelter
operations, lease or rent payment on a building used to provide temporary housing, utilities
(gas/propane, phone, electric, internet, water and sewer, garbage removal), maintenance
(janitorial/cleaning supplies, pest control, fire safety, materials), security and janitorial (salaries
and benefits), essential facility equipment and supplies (e.g. Common-use toiletries, bedding,
mats, cots, towels, microwave, pet food and crates, etc.), facility-specific insurance
CONTRACT AWARD CYCLE: Approximately December 1, 2025 – March 31, 2026
APPLICATION DUE DATE: First review on October 28, 2025. Application will remain open until filled, but
no later than December 1, 2025.
AUTHORITY
The Homeless Housing and Assistance Act (Chapter 43.185C RCW), passed in 2005 (the “Act”),
authorizes these funds. The Act and legislation allow the collection of surcharges on documents
recorded for the sale and/or transfer of real property to fund homeless programs. The document
recording surcharge funds (“surcharge funds”) are used by state and local government agencies to
reduce homelessness (RCW 36.22.250).
2 | Page
ELIGIBLE APPLICANTS
Any IRS-designated non-profit or neighborhood-based organization, local government, Council of
Governments, Housing Authority, Community Action Agency, or federally recognized Indian tribe serving
residents of unincorporated Mason County or any of the Mason County Cities and Towns may apply to
use the funds for eligible activities. Mason County requires all funding applicants to register as business
entities with the State of Washington and possess a Washington State Unified Business Identifier (UBI)
and Federal Tax ID numbers.
SELECTION PROCESS
Mason County staff will jointly review applications for minimum eligibility requirements. This will include
a threshold review to ensure applications meet the minimum threshold requirements as follows:
• A complete application submitted on or before the due date.
• All supporting documentation is supplied.
• The applicant can meet and maintain compliance with identified federal, state, and/or local
regulations.
The Housing and Behavioral Health Advisory Board will evaluate the Request for Proposals and
determine funding recommendations to the Board of County Commissioners. Programs that
demonstrate capacity will receive priority, and procedures are in place to prioritize the most vulnerable
clients and work alongside literally homeless clients to remove barriers and successfully help them
obtain and maintain permanent housing.
Applications will be evaluated in the following categories:
• Qualifications & Experience
• Risk Assessment & Financial
• Program Budget, leverage of other funds, & Cost Effectiveness
• Operations Start Date & Length of Service (Approximately December 1st)
During the selection process, Mason County employees will not disclose 1) information regarding any
applicant’s relative standing, 2) the amount of assistance requested by an applicant, and 3) any
information in the application. Before the application deadline, Mason County may not disclose the
identity of any applicant or the number of applicants that have applied for assistance.
CONSIDERATIONS FOR APPLICANTS
A. All payments will be dispersed on a cost-reimbursement basis. Invoices are due no later than the
15th of each month.
B. Ability to provide direct service delivery in compliance with the Consolidated Homeless Grant
(CHG) Guidelines, CHG Supplemental Manual, Conditional Use Permit, and best practices for the
program being implemented.
C. Identify individuals in need and work with other service providers to prioritize aid, ensuring
those who need help most get it quickly.
D. Ensure the Washington Homeless Management Information System (HMIS) operates in
accordance with RCW 43.185C.180, the CHG Guidelines, and HUD data standards:
a. All projects are set up correctly in HMIS.
b. All data is accurate, complete, and timely.
3 | Page
RFP DISCLOSURES
OWNERSHIP OF MATERIAL
Responses, applications, and other materials submitted in response to this request become the property
of Mason County, are documents of public record, and will not be returned. By applying, applicants
acknowledge and agree that they and/or their organization claim no proprietary rights to the ideas or
approaches contained in the applications.
ACCEPTANCE OF TERMS AND CONDITIONS
By submitting a response to this RFP, the applicant acknowledges and accepts all terms and conditions
of this request and all County, Washington State, and Federal regulations and requirements related to
the delivery of the eligible activities. The application will become part of the contract agreement if the
applicant is awarded a contract. The terms of the application bind the application unless the County
agrees that specific parts of the application are not part of the agreement. The County reserves the
right to introduce different or additional terms and/or conditions during final contract negotiations.
Applicants will be required to enter into formal written agreement with Mason County.
RIGHT TO REJECT OR NEGOTIATE
Mason County reserves the right to reject any or all applications if such a rejection is in the County’s
best interest. This Notice of Funding Opportunity (NOFO) is a solicitation for offers. It shall not be
construed as an offer, a guarantee, or a promise that the County will purchase the solicited services.
The County may withdraw this notification at any time and for any reason without liability to applicants
for damages, including, but not limited to, bid preparations costs.
Additionally, Mason County reserves the right to negotiate with selected applicants and may request
additional information or modifications from them. When deemed advisable and before a contract is
issued, Mason County reserves the right to arrange an on-site visit/review to determine the applicant’s
ability to meet the terms and conditions described in this RFP.
CANCELLATION OF APPLICANTS
Mason County reserves the right, with or without cause, to cancel any contract resulting from this RFP
with thirty (30) calendar days' written notice sent by certified mail, return receipt requested, to the
applicant’s address of record, as indicated on the applicant’s proposal to this RFP (or last known address
on file).
4 | Page
INSTRUCTIONS FOR APPLICATION SUBMISSION
The first review of applications will occur on October 28th, 2025. Submit all completed applications in
PDF format to Melissa Casey (mcasey@masoncountywa.gov) and Todd Parker
(tparker@masoncountywa.gov), using the following naming convention: Agency Name_Mason
County Emergency Shelter RFP.
1. Cover Sheet
a. Applicant Information
i. Name of Agency
ii. Primary Contact Name, Phone Number, and Email Address
iii. Physical and Mailing Addresses
iv. Unified Business Identifier (UBI) Number
v. EIN Number
vi. Provide an organizational chart and/or a list of current board members and staff
b. Project Summary
i. Describe the services to be provided:
ii. Describe the shelter’s check-in and check-out process:
iii. How soon will the facility and staffing be available to begin providing services?
2. Qualifications & Experience
a. Number of years the organization has operated Temporary Housing/Emergency Shelter
interventions:
b. Describe how your organization is equipped to increase capacity if needed and how you
will communicate shelter vacancies to the community:
c. Describe how your organization ensures employees are trained on meeting the health
needs of individuals staying in the shelter, such as crisis de-escalation:
d. How will you ensure the shelter operates as low barrier?
3. Risk Assessment & Financial
The purpose of the following questions is not to determine eligibility to apply for these funds,
but to help inform how best the County can support and provide technical assistance during the
period of performance.
a. Has your organization administered federal or state funding for 2 or more years?
b. Please list any financial audit findings your organization has received in the last 3 years.
c. Please describe if your organization has been on a Corrective Action, Performance
Improvement Plan, Quality Improvement Plan, or received a management letter
regarding performance or improvement.
5 | Page
d. Please describe any programmatic monitoring findings your organization has received in
the past 12 months.
e. Has there been turnover of the organization's key executive, director, or supervisory
staff in the last 12 months? If so, please explain and include current transition plans.
f. Has there been turnover of key Program staff in the last 12 months? If so, please explain
and include current transition plans.
4. Budget
Provide a detailed budget for the project that itemizes anticipated expenses and provides a
project total. All costs must be allowable under the Consolidated Homeless Grant Guidelines.
Budget Category Funding Requested
Administration (CHG 6.4)
Facility Support (CHG 6.2)
5. Budget Narrative
a. Describe how your organization braids funds to support this project:
b. Describe any in-kind resources that will support this project:
NEWS RELEASE
10/15/25
MASON COUNTY COMMISSIONERS’ OFFICE
411 N 5TH ST, BLDG 1, SHELTON, WA 98584
TO: KMAS, KRXY, SHELTON-MASON COUNTY JOURNAL, THE OLYMPIAN,
SHELTON CHAMBER OF COMMERCE, NORTH MASON CHAMBER OF
COMMERCE, CITY OF SHELTON, ECONOMIC DEVELOPMENT
COUNCIL, THE SUN
RE: Request for Proposal – Single Adult Emergency Shelter
Mason County Public Health & Human Services is seeking proposals for the operation of a night-
by-night seasonal, cold-weather shelter to serve homeless individuals (18 years and older)
beginning approximately December 1, 2025 through March 31, 2026.
The RFP Application materials can be found on the Mason County website under Request for
Proposals at: https://masoncountywa.gov/
The first review of applications will take place on October 28, 2025. The application will remain
open until filled, but no later than December 1, 2025.
For more information, please contact Public Health and Human Services – Community Health at
360-427-9670 Ext 869.
BOARD OF MASON COUNTY COMMISSIONERS
______________________
Sharon Trask,
Chair
______________________
Pat Tarzwell,
Commissioner
______________________
Randy Neatherlin,
Commissioner
Action Items:
• Setting a hearing for November 25th at 9:15am to consider establishing a 25mph speed limit on
Yates Road and Ellis Road.
• Water/Sewer Utility Rate for 2026-2030 calendar Years.
Discussion Items:
• City of Bremerton Memorandum of Understanding
Commissioner Follow-Up Items:
Upcoming Items:
October 28th National First Responders Day
MASON COUNTY PUBLIC WORKS
COMMISSIONER BRIEFING
October 13, 2025
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No.
From: Michael Collins, PLS, PE, County Engineer Ext: 450
Department: Public Works Briefing: ☒
Action Agenda: ☒
Public Hearing: ☒
Special Meeting: ☐
Briefing Date(s): October 13, 2025 Agenda Date(s): October 28, 2025- Set Hearing
November 25, 2025 - Hearing
Internal Review: ☐ Finance ☐ Human Resources ☒ Legal ☐ IT ☐ Risk ☐ Other
(Please ensure proper internal review channels have been followed, this is the responsibility of the requesting
Department)
Item: Establishing Speed Limits on Yates Road and Ellis Road
Background/Executive Summary:
Yates Road (County Road No. 36600) and Ellis Road (County Road No. 15960) were both previously
designated as primitive roads under Resolution No. 2024-055. This summer, both roads were improved with
upgraded surfaces—Yates Road with a bituminous surface treatment (BST) and Ellis Road with an asphalt
surface.
The Department of Public Works has completed engineering and traffic investigations on both roads. Based on
the findings, it is recommended that a 25 MPH posted speed limit be established on each road segment.
Associated Costs/Budget Impact (amount, funding source, budget amendment, etc.):
Costs for sign installation are funded by the Road Fund.
Public Outreach:
• Hearing notice published in the Mason-County Shelton Journal
• County Website under “Latest News”
• Posted at both road locations
Requested Action:
Requesting the Board to authorize the following actions:
1. October 28, 2025, Regular Agenda:
• Schedule two public hearings for November 25, 2025, at 9:15 AM to consider
establishing a 25-mph speed limit on Yates Road and Ellis Road.
2. November 28, 2025, Two Public Hearings, adopting an ordinance to approve:
• Establishing a 25 MPH speed limit on Yates Road (County Road No. 36600)
• Establishing a 25 MPH speed limit on Ellis Road (County Road No. 15960)
Attachment(s):
1. Traffic Investigations
2. Hearing Notice
3. Ordinances
4. Road Location Maps
MASON COUNTY
DEPARTMENT of PUBLIC WORKS
100 W PUBLIC WORKS DRIVE
SHELTON, WASHINGTON 98584
MEMORANDUM
DATE: October 8, 2025
TO: Mike Collins, PE, Deputy Director/County Engineer
Cc: Loretta Swanson, Director of Public Works
FROM: Dave Smith, PE, Engineering and Construction Manager
SUBJECT: Establish Speed Limit on Ellis Road
Ellis Road was recently upgraded from a gravel surface to a paved surface from milepost (MP) 0.00 to
MP 0.720. Currently, Ellis Road is designated as a primitive road under RCW 36.75.300. As such, it has
not been posted with speed limit or warning signs, consistent with state requirements for primitive roads.
With the newly paved surface and the installation of additional signage, Ellis Road no longer qualifies as
a primitive road within the defined mileposts. Therefore, it is necessary and appropriate to establish a
posted speed limit for this section of the road.
Recommendation
Ellis Road functions as a low-volume residential road. Following an engineering review conducted after
paving was completed, the Department of Public Works recommends:
• Establishing a speed limit of 25 miles per hour (mph)
• Limits: From MP 0.00 to MP 0.720
The road will also be evaluated for any additional warning signs needed to support safety and compliance
with applicable standards.
NOTICE OF HEARINGS
NOTICE IS HEREBY GIVEN that the Board of Mason County Commissioners will
hold a Two public hearings in the Commissioners Chambers of Mason County Courthouse
Building I, 411 North Fifth Street, Shelton, Washington 98584 and live stream at
http://masonwebtv.com/ on Tuesday, November 25, 2025 at 9:15am.
SAID HEARINGS will be to consider establishing a 25-mph speed limit on Yates Road from
and Ellis Road.
Public testimony will be available in-person or via Zoom. The URL is available on the County
website https://www.masoncountywa.gov/ to sign into the meeting. Please use the “raise hand” feature
to be recognized by the Chair to provide your testimony. You can also email testimony to
msmith@masoncountywa.gov or mail to the Commissioners’ Office, 411 N 5th St, Shelton, WA 98584;
or call (360) 427-9670 ext. 230.
If special accommodations are needed, please contact the Commissioners' office,
(360) 427-9670 ext. 419.
DATED this ______day of ________________, 2025.
BOARD OF COMMISSIONERS
MASON COUNTY, WASHINGTON
McKenzie Smith, Clerk of the Board
Bill: Mason County
Department of Public Works
100 W Public Works Drive
Shelton, WA 98584
cc: Commissioners
Community Development
Public Works
Shelton Journal: Publ. 2t: 11/6/25& 11/13/25
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No.
From: Richard Dickinson, U&W Manager Ext: 207
Department: Utilities & Waste Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): October 13 2025 Agenda Date(s): October 28, 2025
Internal Review: ☐ Finance ☐ Human Resources ☒ Legal ☐ IT ☐ Risk ☐ Other
(Please ensure proper internal review channels have been followed, this is the responsibility of the
requesting Department)
Item: Establishing Water/Sewer Utility Rate Increases for 2026-2030 calendar Years
Background/Executive Summary:
In May of 2024, the Board of County Commissioners passed Resolution 2024-030, which approved the
water rates and implemented a new tiered water billing structure for the 2024–2025 calendar years.
Over the last six months of 2025, Public Works staff and the Board of County Commissioners held four
(4) public workshops to review and evaluate utility rate scenarios for the 2026–2030 period. These
discussions focused on meeting the financial needs of the utility systems while considering customer
impacts.
Based on these workshops, the following approach was developed:
2026 10% rate increase for Belfair Sewer and Rustlewood Sewer and Water.
8% increase for North Bay/Case Inlet Sewer and Beard’s Cove Water.
2027 5% increase for all utilities in 2027.
2028 – 22030 Adjust by CPI-U for all utilities, with a minimum of 3% and a maximum of 5%.
This multi-year rate strategy is intended to move these county utilities systems towards financial
sustainability, maintain regulatory compliance, fund essential capital projects, and provide ratepayers with
predictable and manageable changes through 2030.
Associated Costs/Budget Impact:
Utilities and Waste will continue to seek additional funding through grant opportunities to help with
capital improvements.
Public Outreach:
Affected customers will receive formal notification of the adopted rate changes in advance of
implementation.
Requested Action:
Request the Board approve a resolution establishing utility rate/fee increases for calendar years 2026
through 2030 for the Rustlewood Water & Sewer System, Beards Cove Water System, North Bay/Case
Inlet Sewer System, and Belfair Sanitary Sewer System.
Attachment(s):
1. Resolution
2. 2026-2030 Rates
2. Resolution No. 2024-030
RESOLUTION NO. 2025-___
ESTABLISHING WATER/SEWER UTILITY RATE INCREASES FOR 2026–2030 FOR:
RUSTLEWOOD WATER & SEWER SYSTEM, BEARDS COVE WATER SYSTEM, NORTH
BAY/CASE INLET AND BELFAIR SANITARY SEWER SYSTEMS
WHEREAS, Mason County owns and operates the North Bay/Case Inlet Water Reclamation Facility,
Belfair Water Reclamation Facility, Beard’s Cove Water System, and Rustlewood Water and Sewer Systems;
and
WHEREAS, the operation, maintenance, and capital improvements of these utility systems require
sufficient revenue through user rates and fees; and
WHEREAS, it is the responsibility of the Board of Mason County Commissioners to establish utility rates
and fees that ensure the financial sustainability of each enterprise fund; and
WHEREAS, rates must be periodically reviewed and adjusted to reflect increases in operational costs,
inflation, and planned capital investments; and
WHEREAS, the Board of Commissioners desires to establish a multi-year rate plan to provide customers
with predictable rate adjustments and ensure ongoing funding for reliable service delivery; and
WHEREAS, public outreach and commissioner briefings have been conducted to share proposed rate
changes and solicit customer feedback; and
WHEREAS, the Board previously suspended CPI-U-based adjustments for calendar years 2024 and 2025
per Resolution No. 2024-030; and
WHEREAS, the Board now intends to resume CPI-U-based rate adjustments beginning in 2028, with
limitations to promote rate stability.
NOW, THEREFORE, BE IT RESOLVED by the Board of Mason County Commissioners that the
following utility rate adjustments are adopted:
Section 1: 2026 Rate Adjustments
Effective January 1, 2026:
• Belfair Sewer and Rustlewood Sewer and Water rates shall increase by 10%.
• North Bay/Case Inlet Sewer and Beard’s Cove Water rates shall increase by 8%.
• Beard’s Cove water tiered rates shall adjust by 100%.
Section 2: 2027 Rate Adjustments
Effective January 1, 2027:
• All water and sewer utility rates shall increase by 5%.
• Additionally, Beard’s Cove tiered rates shall increase by $1.00.
Section 3: 2028–2030 Rate Adjustments
Effective January 1, 2028:
• Annual utility rate adjustments shall be based on the Consumer Price Index for All Urban Consumers
(CPI-U), with a minimum annual increase of 3% should the CPI-U fall below, and a maximum annual
increase of 5% should the CPI-U be above.
BE IT FURTHER RESOLVED that the Mason County Department of Utilities and Waste Management
shall implement the updated rates and provide public notification to all affected customers.
DATED this day of _____________, 2025.
ATTEST:
________________________________
McKenzie Smith, Clerk of the Board
APPROVED AS TO FORM:
________________________________
Tim Whitehead, Ch. DPA
BOARD OF COUNTY COMMISSIONERS
MASON COUNTY, WASHINGTON
___________________________________
Sharon Trask, Chair
___________________________________
Pat Tarzwell, Vice-Chair
___________________________________
Randy Neatherlin, Commissioner
RESOLUTION NO.-ID4- 0 3 D
WATER/SEWER RATE INCREASE FOR
RUSTLEWOOD WATER & SEWER SYSTEM,
BEARDS COVE WATER SYSTEM,
NORTH BAY/CASE INLET AND BELFAIR SANITARY SEWER SYSTEM
A RESOLUTION SUSPENDING ANNUAL CONSUMER PRICE IINDEX FOR
URBAN CONSUMERS (CPI-U) UTILITY RATE INCREASES FOR
2024-2025 CALENDAR YEAR
WHEREAS, Mason County owns and operates the North Bay/Case Inlet Water Reclamation
Facility, Belfair Water Reclamation Facility, Beard's Cove water system, and Rustlewood Water and
Sewer systems; and
WHEREAS,the provisions of water and wastewater utility services and activities
within Mason County requires collection of rates, charges and fees to operate and maintain
these facilities; and
WHEREAS, it is the role and responsibility of Mason County Board of
Commissioners to set policy for Water and Sewer Utility Systems, including monthly service
rates,connection and permit fees and other related charges sufficient to cover the cost of utility
operation, debt, and capital improvements; and
WHEREAS,the objective is to ensure that each individual enterprise fund is capable of self-
sustainability; and
WHEREAS,water and sewer utility rates are currently adjusted based on the CPI-U and water
rates are a flat rate for all users; and
WHEREAS, Commissioners intend to discontinue the utilization of the CPI-U adjustment set
forth in Chapter13 of the County Code; and
WHEREAS,the Rustlewood and Beard's Cove water systems are metered and consumption-
based rates promote rate-payer equity and water conservation; and
WHEREAS, it is equitable to charge duplex and townhome sewer customers the same as
single-family residences; and
WHEREAS,the Belfair sewer system was recently expanded and a new connection charge
calculated; and
WHEREAS,the county has conducted a series of community outreach meetings; as well as
several public commissioner briefing, aimed at discussing various scenarios for each utility and
providing Commissioners with customer feedback and input for deliberation; and
NOW THEREFORE,IT IS ESTABLISHED THAT the Board of Mason County
Commissioners hereby adopt county water and sewer rates and fees as outlined below and
shown in Exhibit A:
1. Rate adjustments based on the CPI-U for the calendar years 2024 and 2025 are suspended.
2. Current rates established in Resolution No. 2022-092 remain in effect until July 1, 2024 for
the Belfair,North Bay/Case Inlet and Rustlewood sewer utilities. Rate adjustments for
2025 will be reviewed and adjusted during the annual budget process.
3. Current rates established in Resolution No. 2022-092 remain in effect until January 1, 2025
for the Rustlewood and Beard's Cove water utilities. A base plus tiers structure for water
utility rates based on consumption becomes effective on that date.
4. Townhomes and duplexes shall be subject to the same sewer rates applied to single-family
residences.
5. The Belfair sewer connection fee is revised from $11,300 to $13,113 per ERU effective
July 1, 2024
DATED this -} day of 2024.
BOARD OF COUNTY COMMISSIONERS
ATTEST: MASON COUNTY,WASHINGTON
McKenzie Smi , CkA of the Board RarVy Neatherlin,Chair
APPROVED AS TO FORM: 9 S
Kevin Shutty,Vic - hair
7
Tim Whitehea, DPA f
Sharon Trask, Commissioner
Exhibit A
MASON COUNTY UTILITIES & WASTE
2024 RATES
Belfair Sewer Utility
Effective 07/01/2024 Rate
Monthly Rate 110.54 per ERU
Duplex Rate(per Unit) 110.54 per ERU
Grinder Pump Fee 6,730.00
Connection Fee 13,113.00 Plus additional permit fee
North Bay/Case Inlet Sewer Utility
Effective 07/01/2024 Rate
Monthly Rate 120.00 per ERU
Duplex Rate(per Unit) 120.00 per ERU
Grinder Pump/Empty Lot 87.48
Grinder Pump Fee 6,730.00
Connection Fee 11,954.72 Plus additional permit fee
Rustlewood Sewer Utility
Effective 07/01/2024 Rate
Monthly Rate 118.15 per ERU
Connection Fee 6,065.72 Plus additional permitfee
Beard's Cove Water Utility
Rate
Monthly Rate 44.32
Connection Fee 2,426.30 Plus additional permit fee
Rustlewood Water Utility
Rate
Monthly Rate 44.32
Connection Fee 2,426.30 Plus additional permit fee
Other Fees
Rate
Connection Permit Fee 150.00 Due upon issuance
Inspection Fee 75.00
Shop Rate 75.00 Per hour
Plan Review 75.00 Per hour
Modification Fee 35.00
Transfer Ownership Fee 15.00
All rates subject to change by the Mason County Board of Commissioners)
CF=Cubic Feet 1 Cubic Foot=7.48 Gallons
Page 1 of 2
Exhibit A
MASON COUNTY UTILITIES & WASTE
2025 RATES
Beard's Cove Water Utility
Effective 01/01/2025 Rate Water Consumption Tiers
Monthly Rate 44.32 0-400 CF
Tier#1 2.50 401-700 CF*
Tier#2 3.25 701-1200 CF*
Tier#3 4.00 1201+ CF*
Connection Fee 2,426.30 Plus additional permit fee
Per 100 CF
Rustlewood Water Utility
Effective 01/01/2025 Rate Water Consumption Tiers
Monthly Rate 55.00 0-400 CF
Tier#1 10.00 401-700 CF*
Tier#2 15.00 701-1000 CF*
Tier#3 20.00 1001-1300 CF*
Tier#4 25.00 1301+ CF*
Connection Fee 2,426.30 Plus additional permit fee
Per 100 CF
Other Fees
Rate
Connection Permit Fee 150.00 Due upon issuance
Inspection Fee 75.00
Shop Rate 75.00 Per hour
Plan Review 75.00 Per hour
Modification Fee 35.00
Transfer Ownership Fee 15.00
All rates subject to change by the Mason County Board of Commissioners)
CF= Cubic Feet 1 Cubic Foot=7.48 Gallons
Page 2 of 2
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No.
From: Loretta Swanson, Director and Richard
Dickinson, Deputy Director Ext: 450
Department: Utilities & Waste Briefing: ☒
Action Agenda: ☐
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): October 13, 2025 Agenda Date(s): October 28, 2025
Internal Review: ☐ Finance ☐ Human Resources ☒ Legal ☐ IT ☐ Risk ☐ Other
(Please ensure proper internal review channels have been followed, this is the responsibility of the
requesting Department)
Item: Memorandum of Understanding with City of Bremerton for Sanitary Sewer Service
Background/Executive Summary:
On September 2, 2025, the Board authorized the Chair to sign an ILA with the City of Bremerton
regarding the potential provision of sanitary sewer service from the Belfair Water reclamation
Facility. Staff received a response from the city on September 22nd that included a modification
to format (change to Memorandum of Understanding rather than Interlocal Agreement) and other
revisions.
After review of the city’s document and discussion with Bremerton, staff made additional
revisions for Board consideration.
Associated Costs/Budget Impact:
There may be costs associated with assessing feasibility, yet to be determined based on the scope
of work and who is performing that work.
Public Outreach:
Extensive outreach has occurred in a variety of platforms including Commission briefings,
workshops, and actions, along with media coverage and community discussions/presentations.
Requested Action:
Request the Board review the MOU revised by staff and advise of any modifications, or approve
as is, and place on the action agenda authorizing the Chair to sign.
Attachment(s):
1. MOU Clean – Mason Staff Edits
2. MOU Track Changes – Mason Staff Edits
3. MOU track changes – From Bremerton
4. Service Area Map
MEMORANDUM OF UNDERSTANDING
BETWEEN MASON COUNTY AND THE CITY OF BREMERTON
RELATED TO SANITARY SEWER SERVICE PROVISION
MEMORANDUM OF UNDERSTANDING (“MOU”) for the provision of sewer service is made
and entered into on the _____ day of ___________, 2025, by and between Mason County
(“County”), a political subdivision of the State of Washington, and the City of Bremerton
(“City”), a municipal corporation of the State of Washington, (the Parties).
RECITALS
A. Mason County owns and operates the Belfair sewer system, with a current service
area of the Belfair Urban growth Area (UGA).
B. The Belfair Water Reclamation Facility (WRF) is designed to treat up to 375,000
gallons per day (GPD) and currently permitted for 125,000 GPD. The facility
presently treats 78,000 GPD on average.
C. A plan and schedule to serve growth is to be submitted to Ecology when actual
average max monthly flow reaches 106,250 GPD (85% of 0.125 MGD) for three
consecutive months or when projected increases would reach design capacity
within five years, whichever occurs first.
D. The Mason County Capital Facilities Plan anticipates preparation of an engineering
report to modify and expand facilities to accommodate increased flow.
E. The City of Bremerton borders the northern Belfair UGA boundary and has
requested service for a maximum daily flow of 160,000 GPD and corresponding
maximum instantaneous flow not to exceed 450 gallons per minute (GPM). The City
projects the maximum flow of 160,000 GPD will be reached sometime over a period
of 20 years, depending on the rate of new development.
F. The following procedural items are required prior to serving should the County
agree:
a. General Sewer Plans for both the County and City indicating existing and
proposed service areas; who will own, operate and maintain systems;
municipality boundaries; existing and proposed system components; and
other pertinent requirements of WAC 173-240-050.
b. The Plans are submitted and approved by Ecology.
c. Engineering reports and design are completed and approved by Ecology in
accordance with WAC 173-240-060.
d. An interlocal agreement is executed defining the terms of sewer service.
G. The Wa shington State Department of Commerce (Commerce) awarded the City $3
million to design Belfair WRF capacity upgrades ($1.4 million) and City conveyance
infrastructure ($1.6 million) which will fulfill item F. c.
H. Mason County and the City of Bremerton have cooperatively discussed and planned
for serving the southern portion of the Puget Sound Industrial Center (PSIC) for
several years.
I. Both Parties agree to conduct a preliminary engineering and financial evaluation
that quantifies capital, financial, and operational impacts for both Parties.
AGREEMENT
NOW, THEREFORE, it is mutually agreed that:
Mason County conceptually agrees to provide sewer service to the City with a maximum
daily flow of 160,000 GPD and corresponding maximum instantaneous flow not to exceed
450 gallons per minute (GPM) PROVIDED THAT:
1. Both parties agree to the area to be served within the City. A map of the service area
is contained herein as Exhibit A.
2. Mason County is a sub-recipient of the Commerce grant, and both parties meet and
regularly review grant products.
3. Upon completion of item I. above, Mason County determines whether it is in its best
interest to provide sewer service to the City.
4. Once a determination has been made an interlocal agreement will be negotiated
and executed committing to sewer service, or this MOU shall expire and no further
action, including, but not limited to formulation of an interlocal agreement shall be
taken by the parties regarding provision of sewer service unless and until a new
agreement is reached.
IN WITNESS WHEREOF the Parties hereto have executed this Agreement as of the day and
year first above written.
DATED this _____________, day of ___________________, 2025
BOARD OF COUNTY COMMISSIONERS
CITY OF BREMERTON MASON COUNTY, WASHINGTON
___________________________________ ___________________________________
Greg Wheeler, Mayor Sharon Trask, Chair
ATTEST: ATTEST:
___________________________________ _________________________________
Angela Hoover, City Clerk McKenzie Smith, Clerk of the Board
APPROVE AS TO FORM: APPROVE AS TO FORM:
___________________________________ ___________________________________
Kylie Finnell, City Attorney Tim Whitehead, Ch, DPA
Mason County Administrator
411 N 5th Street
Shelton, WA 98584
(360) 427-9670 ext. 419
Mason County Commissioner
Briefing Items from County Administrator
October 13, 2025
Specific Items for Review
→ Relocation Packet for New Hire – Kim Monroe
→ Interlocal Agreement for Pacific Mountain Workforce Region Workforce Investment Act Implementation –
Travis Adams
→ PUD 1 Letters of Support for Beacon Point and Jorstad Substation – Travis Adams
→ Mason Lake Feasibility Study – Travis Adams
→ Financial Reserve & Contingency Policy – Jennifer Beierle
→ Overview of 2026 Proposed Budget – Jennifer Beierle
Administrator Updates
Commissioner Discussion
→ Lodging Tax Opportunities
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No.
From: Kim Monroe Ext: 422
Department: Human Resources Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): Oct 13, 2025 Agenda Date(s): Oct 14, 2025
Internal Review: ☐ Finance ☒ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other
(Please ensure proper internal review channels have been followed, this is the responsibility of the
requesting Department)
Item:
Approval of relocation expenses for Water and Wastewater Manager
Background/Executive Summary:
Loretta Swanson, Public Works Director has made selected a candidate from our recent recruitment,
requisition number 202500041. As part of the hiring negotiation, the candidate has requested relocation
assistance. The candidate will be relocating to Mason County from Marysville. The BOCC must
authorize any request for relocation, up to the maximum of $5000.00 as outlined in the County Policy.
Associated Costs/Budget Impact (amount, funding source, budget amendment, etc.):
$5000.00
Public Outreach:
Extensive Recruitment outreach was conducted to identify qualified candidates who possessed the
certifications required to perform the essential functions of the position. The recruitment yielded 4
applications, with 3 candidates interviewed and one candidate rejected.
Requested Action:
Approval of relocation assistance of $5000.00 to complete salary negotiations with candidate.
Attachment(s):
Job Bulletin
County of Mason (WA)
WATER AND WASTEWATER MANAGER
CLASS CODE 4015 SALARY $42.53 - $53.12 Hourly
$340.26 - $424.94 Daily
$1,701.32 - $2,124.72 Weekly
$3,686.19 - $4,603.55 Semi-
Monthly
$7,372.38 - $9,207.10 Monthly
$88,468.56 - $110,485.20
Annually
ESTABLISHED DATE September 21, 2016 REVISION DATE May 30, 2024
Description
Plan, organize and manage the day-to-day activities of the Water, Wastewater Utility, and is responsible for the
on-going operation and repor ting for the potable water systems and the wastewater systems, consistent with all
regulator y provisions.
Essential Functions
(Any one position may not include all the duties listed nor do the listed examples include all tasks which may be
found in positions of this class.)
Responsible for the daily operations and maintenance assignments to sustain the operation of potable water and
wastewater systems. Responsible for assigning, training, super vising, and evaluating the work performance of
assigned staff. Responsible for preparing and submitting all required reports and other documentation, as
required to maintain compliance with County, State Federal and local laws, regulations and/or standards.
Assign, supervise, and evaluate the work of staff. Advise and train subordinates as necessar y. Participate in the
selection of new employees and makes recommendations regarding hiring, per formance, discipline, transfer, and
termination.
Assist the Deputy Director with the preparation, administration, and monitoring of the Utilities budgets. Monitor
and document program expenditures, ensuring compliance with approved budget(s) and staffing levels. Enforce
department and county policies, procedures, guidelines, regulations, and safety and health standards.
Assist the Deputy Director regarding short- and long-range plans for utility
operations.CoordinatesdivisionalactivitiesinconjunctionwithotherCounty departments and outside governmental
agencies. Maintain interagency cooperation with all regulatory agencies and commissions.
Review permits, construction plans and specifications under guidance from the Deputy Director when needed.
Oversee new construction, rehabilitation and maintenance of water and wastewater facilities.
Provide representation on interdepartmental committees and before HOA’s; make presentations and provide
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technical advice and assistance regarding utilities.
Analyze and recommend systematic maintenance approaches to existing facilities, equipment, and operating
systems of the division.
Maintain records for proper evaluation, control, and documentation of assets.
Resolve inquiries, complaints, problems, or emergencies affecting the availability or quality of services. Respond
to sensitive or complex inquiries of service complaints with guidance from the Deputy Director
Authorize payments for contracted services; and participate in resolution of disputed contractual matters.
Remain current on legislation, legal requirements, and regulations and communicates changes that affect
operations with team.
Regular, reliable, and punctual attendance.
Other duties as assigned.
Knowledge of:
Wastewater treatment processes, including preliminary, primar y, secondary, and tertiary treatment.
Solids digestion, sludge handling, and plant-wide air, water, electrical and hydraulic support systems.
Collection systems, including pumping stations, regulatory stations and miscellaneous structures and
disinfecting methods.
Wastewater terminology and process control.
Industrial safety procedures and practices.
Wastewater laboratory protocols and typical process control testing for a wastewater plant.
Delegates authority appropriately and monitors production/progress with effective control techniques.
Management and supervision principles and practices.
Legal requirements, regulations, and laws applicable to area of assignment
Techniques and practices utilized in the construction, operation and maintenance of water and wastewater
systems.
Principles and practices of contract and grant administration.
County Government process, procedures and practices.
Skill in:
Exercising sound, ethical judgment in the decision-making process.
Fiscal management, including budget preparation, expenditure control and recordkeeping.
Computer applications including word processing and spreadsheets.
Ability to:
Plan, organize and oversee assigned work programs.
Develop departmental goals and objectives and conduct planning activities.
Analyze and evaluate operations, develop and implement corrective actions.
Establish and maintain effective working relationships with stakeholders.
Communicate effectively, both orally and in writing, about complex or sensitive issues.
OTHER JOB DUTIES:
May be required to obtain additional education as required to conduct business functions.
Minimum Qualifications
(Any equivalent combination of education and experience which provides the applicant with the knowledge,
skills, and abilities required to per form the job may be considered.)
High School Diploma or GED and two (2) years of college (90 credits or CEU’s) and four (4) years of
treatment plant experience, with at least two (2) years at a class III or higher plant.
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OR
High School Diploma or GED and six (6) years of treatment plant experience, with at least two (2) years at
a class III or higher plant.
OR
High School Diploma or GED and four (4) years of college (180 credits or CEU’s) and two (2) years of
treatment plant experience at a class III or higher plant.
LICENSES, CERTIFICATES AND OTHER REQUIREMENTS:
Valid Washington State drivers' license
State of Washington Certification as a Group 3 Wastewater Operator
Water Distribution Manager (WDM) 1 certification or ability to obtain in one (1) year
First Aid/CPR Card
Cross Connection Specialist (CCS) or ability to obtain in one (1) year
Confined Space Entr y training
This position is required to follow chapter 13 of the Mason County Personnel Policy. If offered the position you
must provide a Abstract Driving Record from the WA State DOL.
Working Conditions
(The physical demands described are representative of those that must be met by the employee to successfully
perform the essential functions of this job. Mason County provides reasonable accommodation to enable
individuals with disabilities to perform the essential functions.)Duties are performed in an office environment or
onsite at one of the utilities or works outdoors, sometimes during inclement weather. May require attendance at
night meetings. Field work that requires walking on uneven, rocky, or rough ground, and may involve exposure to
heavy construction equipment, loud noises, traffic, dust, and debris. Employees are required to maintain
professional composure, tact, patience, and courtesy always. Occasionally required to stand and reach with arms
and hands, climb, balance, stoop, kneel, crouch, bend, or crawl. Specific vision abilities include close, distant,
color, and peripheral vision, depth perception and adjusting focus.
The employee is occasionally required to lift or move up to fifty (50) pounds.
Position requires mental acuity to ensure thorough mental analysis of situations in a fast-paced environment.
Employees are required to maintain confidentiality of information within the department. The employee may be
required to deal with irate, disgruntled, and sometimes hostile individuals requiring the use of conflict
management skills. Will receive automated alarm notifications and shall be required to respond to emergency
alarm conditions and/or coordinate the solution after hours with staff, or weekends and on holidays.
Preferred Qualifications
Prior experience operating membrane-bio reactors facilities.
Confined Space Entry training
Cross Connection Specialist
WDM 1 Certification
Group 3 Wastewater Operator
Class Specs
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Depar tment:
Public Works/U&W Management Division
Reports to:
Deputy Director / Public Works Utilities
Supervises/Directs:
Combined Water /Wastewater Operators Est.
Unknown/Rev 1-9.21.2016/Rev 2-5.27.2022/Rev 3 -5.30.2024
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Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No.
From: Travis Adams Ext: 530
Department: County Administrator Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): October 13, 2025 Agenda Date(s): October 28, 2025
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other
(Please ensure proper internal review channels have been followed, this is the responsibility of the
requesting Department)
Item:
Interlocal Agreement for Pacific Mountain Workforce Region Workforce Investment Act Implementation
Background/Executive Summary:
At the September 18, 2025, Pacific Mountain Workforce (PacMtn) meeting the Elected Officials
Consortium approved an updated Interlocal Agreement (ILA). This update was required following the
most recent monitoring review conducted by the Washington State Employment Security Department to
ensure compliance with the Workforce Innovation and Opportunity Act (WIOA). This ILA establishes the
legal and governance framework for the Pacific Mountain Workforce Development Council and its
Consortium of county partners.
Associated Costs/Budget Impact (amount, funding source, budget amendment, etc.):
N/A
Public Outreach:
N/A
Requested Action:
Approval of the Interlocal Agreement (ILA) for Pacific Mountain Workforce (PacMtn) Region Workforce
Investment Act Implementation.
Attachment(s):
Memorandum
ILA
PacMtn’s mission is to lead dynamic regional workforce through collaboration and investment that enhances
economic success.
201 5th Ave Suite 401, Olympia, WA 98501 | www.pacmtn.org
Mason County Commissioners
411 North 5th St
Shelton, WA 98584
Re: Interlocal Agreement for the Pacific Mountain Workforce Consortium
Dear Mason County Commissioners,
At the PacMtn Fall Convening on September 18, 2025, the Elected Officials Consortium
formally approved the updated Interlocal Agreement for the Pacific Mountain Workforce
Consortium. This update was required following the most recent monitoring review
conducted by the Washington State Employment Security Department to ensure compliance
with the Workforce Innovation and Opportunity Act (WIOA).
Execution of this agreement requires the approval and signatures of all County
Commissioners from each of the five member counties. We respectfully request that this
action item be placed on your Board of County Commissioners’ upcoming meeting agenda
for formal review and execution of signatures.
For your reference, attached is the memorandum presented to and approved by the
Consortium at the September 18 Fall Convening, which provides additional background on
the update and the process leading up to the action. The previous Interlocal Agreement and
the draft approved by the Consortium are also available on our website at pacmtn.org
PacMtn staff are available to provide supporting materials, answer questions, or attend the
meeting if needed. Please let us know if you would like us to coordinate participation.
Thank you for your continued partnership and commitment to the regional workforce system.
Sincerely,
William Westmoreland
Chief Executive Officer
Memorandum
To: Elected Officials Consortium
Date: September 18, 2025
Subject: Updated Interlocal Agreement
Recommendation and/or Recommended Motion
Recommend motion to approve the updated Interlocal Agreement as presented. Upon
approval, PacMtn staff will circulate the agreement for formal review and signature by each of
the five county commissions (Grays Harbor, Lewis, Mason, Pacific and Thurston.)
Overview
At the June 26, 2025 Consortium meeting, members discussed the required update to the
PacMtn Interlocal Agreement following findings from the Washington State Employment
Security Department monitoring review. On August 6, 2025, staff distributed a memorandum
and draft agreement to all Consortium members for review and discussion with your
respective County Commissions.
The Interlocal Agreement establishes the legal and governance framework for the Pacific
Mountain Workforce Development Council and its Consortium of county partners. Updating
and executing the revised agreement is necessary to maintain compliance with the Workforce
Innovation and Opportunity Act (WIOA) and ensure continued good standing with our
oversight agencies.
Process & Outreach to Date
To ensure transparency and ample opportunity for feedback, staff conducted the following
engagement steps ahead of the Sept. 18 action:
• June 26, 2025: Discussion on required updates during Consortium meeting.
• Aug 6, 2025: Drafted Interlocal Agreement sent to Consortium members; same day
posting to the PacMtn website.
• Aug 25, 2025: Optional Q&A session offered for Board/Consortium members.
Next Steps
• Pending Consortium approval, staff will provide the final document and signature
routing instructions to each county.
• Execution requires unanimous approval and signatures from all five counties.
Thank you for your continued leadership and collaboration in supporting a compliant and
effective governance structure for the region’s workforce system.
1
Amendment 2025
AmA
INTERLOCAL AGREEMENT
For
PACIFIC MOUNTAIN WORKFORCE REGION WORKFORCE INVESTMENT ACT
IMPLEMENTATION
THIS INTERLOCAL AGREEMENT (hereinafter called “Agreement”) is hereby made by and between
GRAYS HARBOR COUNTY, LEWIS COUNTY, MASON COUNTY, PACIFIC
COUNTY, and THURSTON COUNTY, all municipal corporations, hereinafter referred to as Counties
or Parties.
It is hereby agreed as follows:
I. Preamble and Purpose
Since October 1, 1983, the Counties have worked together on workforce development. Through
previous Interlocal agreements, the Counties have established a five-county Consortium, called
Pacific Mountain Workforce Consortium. The region formed by the five counties has been
designated by the Governor of the State of Washington as one of the State’s workforce
development areas mandated by the Workforce Innovation and Opportunity Act of 2014
(WIOA). The Counties collaborated on formation of the Pacific Mountain Workforce
Development Council, which has been certified by the Governor of the State of Washington
pursuant to the Workforce Innovation and Opportunity Act of 2014 as the workforce
development board for the Consortium region.
This agreement is made under the authority of the Interlocal Cooperation Act of 1967, Chapter
39.34 RCW, which permits local governmental units to cooperate and to provide services and
facilities in a manner which will accord best with the geographic, economic, demographic and
other factors influencing the development of local communities.
The Parties continue to share the goal of improving the quality of the workforce, reducing the
dependency on welfare and enhancing the productivity and competitiveness of the region and the
nation by increasing the employment, retention and earnings and occupational skills attainment
by participants in workforce development programs within the Consortium region.
II. Terms
This Agreement shall be effective upon execution by all parties. Its term shall be reviewed and
approved by all parties for extension every five years, unless amended or terminated pursuant to
the provisions of Sections VIII and IX below.
III. Roles and Responsibilities
1. The Pacific Mountain Workforce Consortium of the five Counties that are party to this
Agreement shall continue for the purpose of delivery of workforce development programs, in
2
Amendment 2025
AmA
the five-county region, funded primarily, but not exclusively, by the Act or subsequent
federal employment and training legislation.
2. Each County will appoint one County Commissioner and an alternate member to a
Consortium Board. The Consortium Board shall constitute the role of the Chief Elected
Official in accordance with Section 661.300(e) of the Act.
Duties of the Consortium Board, acting as the Chief Elected Official include:
1. Participate in development of the Pacific Mountain Workforce Development area strategic,
regional, and operations plan.
2. Approve the annual administrative and program budgets as developed by the Workforce
Development Council.
3. Certification that the Consortium and Council meet all requirements, federal and state, for
designation as a Local Workforce Development Area.
4. Adopt policies and procedures which require joint approval of the chief elected official and the
Workforce Development Council.
5. Develop and approve the appointment policy and procedures for Workforce Development
Council membership.
6. Approve the selection of the One-Stop Operator recommended by the Workforce Development
Council.
7. Develop formal agreement with the Workforce Development Council on the specific
responsibilities of each party.
8. Appoint the Consortium Board Chair as a non-voting member of the Workforce Development
Council Executive-Finance Standing Committee. The Consortium Board shall meet at least
quarterly to conduct required business of the Chief Elected Official. A quorum of the Consortium
Board will require presence of three of the five Counties be represented. Decisions will be made
by a majority of the members present.
9. The Consortium shall request that the Pacific Mountain Workforce Development Council (“the
Council”), a 501(c) (3) not for profit corporation of the State of Washington, continue to be
certified by the Governor of the State of Washington as the local workforce investment board for
the Consortium, provided that the Council membership includes at least three business
representatives from each of the Counties and also remains consistent with the adjusted
requirements of the Consortium, the State and provisions of the Opportunity Act and any
successor legislation. The Consortium of the five Counties intends to designate the Pacific
Workforce Development Council as the local grant recipient and fiscal agent for WIOA funds in
accordance with Section 107(d)(12)(B)(i) of the Opportunity Act, acting on behalf of the five
Counties effective July 1, 2014.
10. The Consortium Board shall enter into a written agreement with the Council that addresses the
3
Amendment 2025
AmA
responsibilities of the Council to meet the requirements of the law:
1. Increase, for individuals in the United States particularly those individuals with
barriers to employment, access to and opportunities for the employment, education,
training, and support services they need to succeed in the labor market.
2. To support the alignment of workforce investment, education, and economic
development systems in support of a comprehensive, accessible, and high-quality
workforce development system in the Pacific Mountain Workforce Development
Area.
3. To improve the quality and labor market relevance of workforce investment,
education, and economic development efforts to provide the Region’s workers with
skills and credentials necessary to secure and advance in employment with family-
sustaining wages and to provide the Region’s employers with skilled workers the
employers need to succeed in the global economy.
4. To promote improvement in the structure of and delivery of services through the
Pacific Mountain workforce development system to better address the employment
and skill needs of workers, jobseekers, and employers.
5. To increase the prosperity of workers and employers in the Region, the economic
growth of communities, and Counties, and the global competitiveness of the State.
Council Responsibilities:
a. Review and re-write the by-laws of the Pacific Mountain Workforce Development Council to
include, at a minimum, definition of “conflict of interest” and prohibition of such perceived or
actual conflicts, based on standards set forth by the Internal Revenue Service; Perform all the
functions assigned by the Act and any future replacement of the legislation to the local
workforce council grant recipient and fiscal agent; described in Act.
b. Maintain accounting systems for grant awards pursuant to the Act and other funds intended to
be used for workforce development programs;
c. Obtain commercial liability insurance and errors and omissions coverage that is acceptable to
the Consortium Board;
d. Deliver programs of Workforce Development activities and obtain bonds for all employees
with financial control responsibilities;
e. Assure that funds and programs are allocated for the highest and best use for regional
workforce development pursuant to the law, state policy, and strategic plan requirements and
as approved by the Governor of the State of Washington.
f. Negotiate and award contracts in accordance with federal and state contracting requirements
to implement workforce development programs and the strategic plans and policies;
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g. Develop and manage budgets for administrative and service delivery functions of Workforce
Development in the five-County region.
h. Develop service delivery contracts, conduct audits and oversight of service providers.
i. Conduct oversight for workforce development activities; ensure the appropriate use,
management and investment of funds to maximize performance outcomes.
j. Conduct an annual joint meeting of the Consortium and Council for the purposes of
reporting, updating, and coordinating regional activities.
k. Develop strategic local and regional plans pursuant to criteria established by the US
Department of Labor, Washington State Workforce Training and Education Coordinating
Board and the Employment Security Department;
l. Promote the participation of private sector employers and partnerships in the statewide
workforce system by connecting, brokering, and coaching activities. Convene, broker,
leverage system stakeholders and partnerships.
m. Coordinate the workforce activities carried out within the area with economic development
strategies and develop other employer linkages. Engage employers to promote economic
growth and emerging employment opportunities and education and training partners to align,
develop, and implement career pathways.
n. Identify, disseminate, and promote proven and promising strategies and initiatives to meet the
needs of regional employer and job seeker customers
o. Develop strategies for using technology to maximize the accessibility and effectiveness of the
local workforce development systems.
p. Negotiate and reach agreement on local performance measures with the Governor of the State
of Washington.
q. Establish goals, policies and performance accountability measures for workforce
development programs in the Consortium region.
r. Designate or certify one-stop operators, identify eligible providers of youth activities, and
identify eligible training providers for adults and dislocated workers for the diverse needs of
a region.
s. Annually assess the physical and programmatic accessibility of all one-stop centers in the
local area.
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t. Assist the Governor in the development of a statewide employment statistics system.
u. Carry out all other necessary functions to administer and implement the workforce
investment programs.
11. Should the Pacific Mountain Workforce Development Council be unable or unwilling to carry
out the administrative and fiscal agent duties and functions of the Workforce Development Act,
or if performance of these duties is not satisfactory to the Consortium Board, a corrective action
plan will be developed. If the corrective action taken by the Council is not satisfactory to the
Consortium Board, the agreement between the Consortium and the Council may be terminated.
12. If any grant or contract sought by the Council requires a specific county local share of the total
amount contemplated by the grant or contract, that local share shall be contributed by the party
that will benefit by the grant or contract or by a sub-grantee or subcontractor that is contracting
for the performance of services contemplated by said grant or contract. Should such specific
local county match be required, prior approval of such commitment of required funds shall be
received before proceeding with the grant process or contract
13. All assets relevant to this Agreement shall be handled or transferred according to applicable local
or state procedures. In the event of termination of this Agreement, disposition of all property
acquired under this Agreement shall be in accordance with applicable federal or state law or
regulations.
IV. Hold Harmless and Indemnification
Each party agrees to indemnify and hold harmless the other parties, their elected officials and
appointed officers, employees, and agents from and against any and all claims, demands, and/or
causes of action of any kind or nature, including but not limited to attorney’s fees and costs,
arising from the action and/or inactions of the other parties, their elected officials and appointed
officers, employees, and agents in conjunction with this Agreement. In the event of concurrent
negligence of the parties, each party’s obligations hereunder shall apply only to the extent of
fault attributable to that party, its elected officials and appointed officers, employees, and agents.
V. Severability
If any one or more of the terms, provisions, promises, covenants, or conditions of this Agreement
shall to any extent be adjudged invalid, unenforceable, void, or voidable for any reason
whatsoever by a court of competent jurisdiction, each and all of the remaining terms, provisions,
promises, covenants and conditions of this Agreement shall not be affected thereby and shall be
valid and enforceable to the fullest extent permitted by law.
VI. Non-Discrimination
The Consortium and each of the parties shall comply with the nondiscrimination and equal
opportunity provisions of the Workforce Investment Act of 1988, including the implementing
regulations set forth at 29 CFR part 37 prohibiting discrimination based on race, ethnicity,
religion, gender, national origin, age, disability, political affiliation or belief, citizenship, sexual
orientation, or participation in a Workforce Investment Act financed program or activity. The
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Consortium and each of the parties shall also comply with the Washington Law against
Discrimination, Chapter 49.60 RCW.
VII. Jurisdiction
This Agreement has been and shall be construed as having been made and delivered within the
State of Washington and it is agreed by each Party hereto that this Agreement shall be governed
by the laws of the State of Washington, both as to interpretation and performance. Any action of
law, suit in equity or judicial proceeding for the enforcement of this Agreement or any provisions
thereof shall be instituted and maintained only in any of the courts of competent jurisdiction in
Washington State.
VIII. Amendment
This Agreement may be amended at any time by written agreement signed by each of the
Counties.
IX. Termination
Any County may terminate its participation in the Consortium by giving written notice to each of
the other parties to this Agreement of its intention to so terminate, provided that no termination
shall be effective except at the expiration of one complete calendar year following the calendar
year during which the notice is received.
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THURSTON COUNTY
BOARD OF COUNTY COMMISSIONERS
Carolina Mejia, Commissioner – District 1
Rachel Grant, Commissioner – District 2
Tye Menser, Commissioner – District 3
Wayne Fournier, Commissioner – District 4
Emily Clouse – Commissioner - District 5
Date:__________________________________
Attest:
Clerk of the Board
APPROVED AS TO FORM:
JON TUNHEIM
PROSECUTING ATTORNEY
BY:___________________________
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GRAYS HARBOR COUNTY
BOARD OF COUNTY COMMISSIONERS
Georgia Miller, Commissioner – District 1
Rick Hole, Commissioner – District 2
Vickie Raines, Commissioner – District 3
Date:__________________________________
Attest:
Clerk of the Board
APPROVED AS TO FORM:
NORMA TILLOTSON
PROSECUTING ATTORNEY
BY:___________________________
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LEWIS COUNTY
BOARD OF COUNTY COMMISSIONERS
Sean D. Swope, Commissioner – District 1
Lindsey R. Pollock, DVM, Commissioner – District 2
Scott J. Brummer, Commissioner – District 3
Date:__________________________________
Attest:
Clerk of the Board
APPROVED AS TO FORM:
JONATHAN MEYER
PROSECUTING ATTORNEY
BY:___________________________
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PACIFIC COUNTY
BOARD OF COUNTY COMMISSIONERS
Lisa Olsen, Commissioner – District 1
David Tobin, Commissioner – District 2
Jerry Doyle, Commissioner – District 3
Date:__________________________________
Attest:
Clerk of the Board
APPROVED AS TO FORM:
MICHAEL ROTHMAN
PROSECUTING ATTORNEY
BY:___________________________
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No.
From: Travis Adams Ext: 527
Department: Central Services Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): 10/13/25 Agenda Date(s): 10/28/25
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other
(Please ensure proper internal review channels have been followed, this is the responsibility of the
requesting Department)
Item:
Letter of support for Beacon Point
Background/Executive Summary:
Beacon Point is submitting for additional funding to better serve the residents of Mason County. We have
held a strong relationship with Beacon Point for many years now. They are vital to the community of
Mason County as well as the individuals whom they assist daily.
Associated Costs/Budget Impact (amount, funding source, budget amendment, etc.):
N/A
Public Outreach:
N/A
Requested Action:
Sign letter of support for Beacon Point
Attachment(s):
Letter of support
__________________________________________________________________________________________________________
10/28/2025
Washington State Department of Commerce
Washington Grid Resilience Program
EPICGrants@commerce.wa.gov
Re: Mason County PUD No. 1’s Grid Resiliency Project – Beacon Point
Dear Selection Committee,
The Board of Commissioners for Mason County wishes to lend our support for Mason County PUD No. 1’s
application for the Washington Grid Resilience Program, aimed at funding their Beacon Point Grid Resiliency
project, which also features a unique public-private partnership with Hood Canal Communications to deploy rural
broadband in the community to support additional grid modernization.
This project is vital for enhancing grid resilience in Mason County. The underground electrical lines serving the
Beacon Point community were installed in 1971 and fail to meet modern NESC code and safety standards. The
Beacon Point community experiences several power outages each year and the underground faults on the old cable
are difficult to locate and repair, leading to long outage times.
This project will create an opportunity for PUD 1 to replace outdated cable with safer, modernized cable-in-conduit,
while also fostering a public-private partnership for rural broadband deployment in unserved areas. These
partnerships are admirable because they maximize the value of public funds invested in these infrastructure projects
by providing the highest value of services. These investments will not only create a more reliable power grid for
PUD 1 customers today but will also lay the foundation for future system improvements in coming years including
automated metering infrastructure and SCADA technologies. Coordinating utility services across government and
private sector achieves the best outcomes for Mason County residents and the highest, best use of Washington Grid
Resilience Program dollars.
Mason County also has a higher proportion of elderly residents and individuals with disabilities who rely on stable
energy for their medical devices and to maintain indoor climate control. By upgrading the existing cables to those
that are resilient to environmental factors, PUD 1 will ensure the delivery of safe and reliable power to the at-risk
population in Mason County.
We hope you will choose Mason PUD 1’s Beacon Point Grid Resilience Project for funding under the Washington
Grid Resilience Program. They have been a fantastic partner for Mason County and have a proven track record of
getting projects done.
Sincerely,
BOARD OF MASON COUNTY COMMISSIONERS
Sharon Trask, Pat Tarzwell, Randy Neatherlin,
Chair Vice-Chair Commissioner
Mason County Commissioners
411 North 5th Street
Shelton, WA 98584
(360) 427-9670 ext. 419
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No.
From: Travis Adams Ext: 527
Department: Central Services Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): 10/13/25 Agenda Date(s): 10/28/25
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other
(Please ensure proper internal review channels have been followed, this is the responsibility of the
requesting Department)
Item:
Letter of support for PUD 1 Jorstad Substation
Background/Executive Summary:
PUD 1 is submitting for additional funding to better serve the residents of Mason County. We have held a
strong relationship with PUD 1 for many years now. They are vital to the community of Mason County as
well as the individuals whom they assist daily.
Associated Costs/Budget Impact (amount, funding source, budget amendment, etc.):
N/A
Public Outreach:
N/A
Requested Action:
Sign letter of support for PUD 1
Attachment(s):
Letter of support
__________________________________________________________________________________________________________
10/28/2025
Washington State Department of Commerce
Washington Grid Resilience Program
EPICGrants@commerce.wa.gov
Re: Mason County PUD No. 1’s Grid Resiliency Project- Jorstad Substation Phase Two
Dear Selection Committee,
The Board of Commissioners for Mason County would like to again lend our support of Mason County PUD No.
1’s Department of Energy’s Grid Resilience State and Tribal Formula Grants application to fund the second phase of
their grid resiliency project, which includes the civil construction work for a middle-mile substation at Jorstad Creek
in Lilliwaup, Washington. We understand the PUD received funding for Phase One under this program and is
actively soliciting additional grant funds from many sources, including federal and state appropriations, to move the
project forward to the construction phase.
This grid resilience project is important for Mason County residents on the Hood Canal because that area
experiences frequent and long-lasting power outages due to the terrain of U.S. Highway 101 and the Olympic
National Forest. This stretch of line is vulnerable to natural hazards like landslides, wind and snow events, and most
commonly, fallen trees from the rainforest canopy. Currently there is a 35-mile stretch of power lines that run along
Hwy 101 from Hoodsport to Mt. Walker in Brinnon. When one section goes out of power, the entire stretch goes
out. During two large storm events in 2022, these customers were out of power for over three days the first time and
over two days the second time because there is no redundant power supply. With a middle-mile substation, most of
these customers could have been back in service in less than 24 hours.
Jorstad Substation would improve the resilience of the local power grid and enable the PUD to keep most customers
in power under most circumstances thanks to a redundant power feed. The sub’s ability to feed south into Hoodsport
frees up capacity on their southern end substation that feeds the Skokomish Indian Tribe, the Skokomish Valley, and
the town of Union, which helps keep more customers in service during storm events. Every customer on the PUD 1
system will benefit from this middle mile substation and increased resiliency of PUD 1’s grid and from reducing
pressure on electric rates.
We hope you will agree and select Mason PUD 1’s project for funding. They have been a fantastic public partner for
Mason County and have a proven track record of getting projects done.
Sincerely,
BOARD OF MASON COUNTY COMMISSIONERS
Sharon Trask, Pat Tarzwell, Randy Neatherlin,
Chair Vice-Chair Commissioner
Mason County Commissioners
411 North 5th Street
Shelton, WA 98584
(360) 427-9670 ext. 419
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No.
From: Travis Adams Ext: 527
Department: Central Services Briefing: ☒
Action Agenda: ☐
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): 10/13/2025 Agenda Date(s): TBD
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other
(Please ensure proper internal review channels have been followed, this is the responsibility of the
requesting Department)
Item: Mason Lake Feasibility study
Background/Executive Summary:
Mason County contracted with Barry Dunn consultant group to conduct a feasibility study based on the
possibility of purchasing Mason Lake. Berry Dunn has since completed that study and is present in this
meeting to answer questions from the board.
Associated Costs/Budget Impact (amount, funding source, budget amendment, etc.):
Purchase price yet to be negotiated.
Public Outreach:
N/A
Requested Action:
Discussion on the matter and direction to the County Administrator as Mason County’s designated
property manager.
Attachment(s):
N/A
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No.
From: Jennifer Beierle Ext: 532
Department: Central Services Briefing: ☒
Action Agenda: ☐
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): 10/13/2025 Agenda Date(s): Click or tap here to enter text.
Internal Review: ☒ Finance ☐ Human Resources ☒ Legal ☐ IT ☐ Risk ☐ Other
(Please ensure proper internal review channels have been followed, this is the responsibility of the
requesting Department)
Item:
Draft proposed changes to the Mason County Financial Reserve and Contingency Policy, Resolution No.
2022-052
Background/Executive Summary:
Proposed draft updates to Mason County’s Financial Reserve and Contingency Policy are attached.
Associated Costs/Budget Impact (amount, funding source, budget amendment, etc.):
The County budgets the reserved fund balances in the annual budget.
Public Outreach:
Sent to the Finance Committee and Audit Committee for review.
Requested Action:
Request the Board review the draft proposed changes to the Mason County Financial Reserve and
Contingency Policy.
Attachment(s):
• Draft Resolution for Financial Reserve and Contingency Policy updates
• Estimated Cash Reserve Balances at 1/1/26
Printed From Mason County OMS
Printed from Mason County OMS
RESOLUTION NO. ______
AMENDING RESOLUTION 20221-05234 AND MASON COUNTY CODE CHAPTER 2.161
IN THE MATTER OF ESTABLISHING A FINANCIAL RESERVE AND CONTINGENCY
POLICY FOR MASON COUNTY, WASHINGTON
WHEREAS, the Mason County Board of County Commissioners, as the county legislative
authority and the Mason County Finance Committee deem it to be fiscally responsible to maintain
cash flow reserves in the County Funds and to provide sufficient reserve funds as required by law to
cover bond covenants, the smooth running of the County and pay current obligations;
NOW THEREFORE BE IT RESOL YEO by the Mason County Board of County
Commissioners that the Financial Reserve and Contingency Policy be adopted as part of the County
Budget process to achieve the goals outlined.
A. General Policy
The County shall maintain reserves required by law, ordinance and/or bond covenants. All
expenditures drawn from reserve accounts shall require prior Board approval unless previously
authorized by the Board for expenditure within the County's annual budget.
The County Finance Committee will review annually the required reserve levels necessary to meet
the reserves established herein. If it is determined that the reserves should be adjusted, the County
Finance Committee shall propose an amendment to these policies.
If reserves and/or fund balances fall below required levels as set by this policy, the County shall
include within its annual budget a plan to restore reserves and/or fund balance to the required levels.
The County's annual general fund budget shallwill be adopted in the positive, with expenditures not
exceeding revenues, excluding beginning and ending fund balances, unless one or more any of the
following conditions exist:
1. tThe Mason County Board of Mason County Commissioners develop a plan to restore the
shortfall to the reserve balances within one calendar year;
2. tThe offset of expenditures over revenue is due to "one-time" expenditures, or;
3. tThe offset is due to conservative budgeting and the net revenue over expenditures for the
previous calendar year is at least equal to the amount of the excess in expenditures over
revenues in the current budget year;
4. The County’s available cash balance exceeds established reserve targets in the General Fund
Operating Reserves..
The County will allocate any funds from unanticipated excess revenues and/or unexpended budget
authority in the year following the actual recognition of these funds first to funding reserves as set
out in this policy then to other unanticipated expenditures.
All reserves will be presented in the County's annual budget.
B. General Fund Operating Reserves
The County will maintain a General Fund Operating Reserve to provide for adequate cash flow,
budget contingencies, and insurance reserves. Under this policy, General Operating Reserves will
be budgeted in the range of 15% - 25% of the prior calendar year's actual expenditures, excluding
beginning and ending fund balances.
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C. General Fund Contingency Reserve
3
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The County will maintain a Contingency Fund and shall maintain a Rreserve equal to $1,000,000
to provide a financial cushion in the event of unexpected economic downturns, major
unplanned expenditures, or other fiscal emergencies.to cover revenue shortfalls
resulting from unexpected economic changes or recessionary periods or to provide funds in the
event of major unplanned expenditures the County could face.
D. General Fund Technology Replacement Reserves
The County will maintain a Technology Replacement Reserve for replacement of costs entity wide
to cover computer hardware, software, or telephone equipment identified in the County's
Technology Replacement listing. The required level of reserve will equal each year's scheduled
costs. For example, if the 2019 equipment costs are budgeted at $100,000 the fund reserve balance
must equal or exceed $100,000. Contributions will be made through assessments to the using funds
and departments and maintained on a per asset basis.
E.• General Fund Equipment and Vehicle Replacement Reserves
The County will maintain a General Fund Rreserve for the replacement of totaled vehicles and
equipment identified on the County's equipment replacement listing. The required level of reserves
will equal approximately one tenth of each year's scheduled replacement costs. For example, if the
202619 equipment replacement costs are budgeted at $21,000,000, the fund reserve balance will be
approximately must equal or exceed $2100,000. Contributions will be made through assessments
to the using funds and departments and maintained on a per asset basis.
F.• General Fund Accrued Leave Reserve
The County will maintain an Accrued Leave Reserve to cover the cost of the liability in its Accrued
Leave Account. The reserve will be at least sufficient to cover one years estimated accrued leave
payout as well as any accrued leave payouts known and required to be paid out in future years.
G.• General Fund Capital Facilities Reserve
The County will maintain a Capital Facilities Reserve equal to $5,000,000, or other amount set by
the Board and adopted during the annual budget process. The purpose of the reserve is to pay for
capital costs or future debt payments included in the Capital Facilities Plan.
H. General Fund Restricted Fund Balance Reserves
The County will maintain a Reserve account in the annual budget to reflect the approximate cash balance
amounts for those General Fund departments and programs that contain restricted funds which must be
carried forward from year to year to accurately track cash balances. The departments currently included are:
No. 125 – Community Development
No. 126 – Historical Preservation
No. 205.290 – Sheriff Jail Commissary
No. 205.295 – Sheriff Donations
I
H. I. Sales and Use Tax Fund Reserve
The County will maintain a Sales and Use Tax Fund Reserve equal to 15% to 25% of the prior
calendar year's actual expenditures, excluding beginning and ending fund balances.
I. J. County Road Fund Operating Reserves
The County will maintain a County Road Fund Operating Reserve to provide for adequate cash
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Commented [JB1]: I’m recommending this reserve be
removed. The County already charges individual budgets for
computer replacements and has accounts for additional,
unknown costs in the IT Rates adopted each year. If we do
have a technology replacement reserve, we could add it
formally to this policy in the Information Technology Fund.
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Commented [JB2]: The County already budgets for
vehicle replacement expense annually. The reserve would be
for unexpected costs like the replacement of wrecked
vehicles.
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flow. Under this policy, General Operating Reserves will be budgeted in the range of 15% - 25%
of the prior calendar year's actual expenditures, excluding beginning and ending fund balances.
J. K. County Road New Road Projects Fund Reserve
The County will maintain a County Road New Road Projects Fund Reserve equal to $4,000,000,
or other amount set by the Board and adopted during the annual budget process.
L. Lodging Tax Fund Reserve
The County shall maintain a Reserve account, as recommended by the Lodging Tax Committee, to provide
for future tourism-related expenditures when funds are available to reserve. The Board of County
Commissioners retains the authority to modify or eliminate the reserve amount at any time. The reserve
amount may be adopted as part of the County’s annual budget.
K.• REET 2 Fund Reserve
The County will maintain a REET 2 Fund Reserve to provide for future debt payments within the
Belfair Wastewater & Water Reclamation Fund. The reserve will increase each year, economic
conditions permitting, by up to one-half of the scheduled transfer amount from the REET 2 Fund
into the Belfair Sewer Fund until the reserve is equal to $3,000,000, or other amount set by the
Board and adopted during the annual budget process.
L.D. Equipment Rental & Revolving Fund Reserve
The County will maintain an Equipment Rental & Revolving Fund Balance Reserve equal to 15% -
25% of the prior calendar year's actual expenditures, excluding beginning and ending fund
balances.
M. Utility Enterprise Fund Reserves
The County will strive to establish and maintain a Utility Enterprise Fund Reserve equal to 15% -
25% of the prior calendar year’s actual operating expenditures, excluding beginning and ending
fund balances. When funds fall below this reserve, the county will prepare and implement a
financial improvement plan.
N. Utility Enterprise Fund Capital Reserves
The County will strive to establish and maintain a Capital Reserve equal to the amount set by the
board and adopted during the annual budget process. The purpose of the reserve is to pay for
capital costs or future debt payments included in the capital facilities plan.
Approved this _____of , 20225
. Mason County Board of Commissioners
BOARD OF COUNTY COMMISSIONERS
__________________________________
Sharon Trask, Chair
__________________________________
Pat Tarzwell, Commissioner
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__________________________________
Randy Neatherlin, Commissioner
FINANCE COMMITTEE CHAIR
__________________________________
Brittany Pearson, Treasurer
ATTEST:
_____________________________________
McKenzie Smith, Clerk of the Board
APPROVED AS TO FORM:
_____________________________________
Tim Whitehead, Chief DPA
C: Accounting, Treasurer, Public Works, Budget & Finance
A.1/1/26 Estimated Cash Balance 24,000,000$
B. General Fund Operating Reserve - 25% of 2024
total expenditures of $48,917,406.89 12,229,352$
C.Contingency Reserve 1,000,000$
D.General Fund Equipment and Vehicle Replacement
Reserves 200,000$
E.Accrued Leave Reserve - based on 3 years average
prior actual pay-outs 500,000$
F.Capital Facilities Resere 5,000,000$
General Fund Unreserved Cash 5,070,648$
A.1/1/26 Estimated Cash Balance 3,500,000$
G.Sales & Use Tax Fund Reserve - 25% of 2024 total
expenditures of $724,263 181,066$
Sales & Use Tax Fund Remaining Cash 3,318,934$
A. 1/1/26 Estimated Cash Balance 14,008,688$
H.County Road Fund Operating Reserves - 25% of
2024 total expenditures of $19,015,581 3,803,116$
I.County Road New Road Projects Fund Reserve 5,500,000$
County Road Fund Remaining Cash 4,705,572$
A. 1/1/26 Estimated Cash Balance 7,530,000$
J.REET 2 Belfair Sewer Reserve 2,400,000$
REET 2 Fund Remaining Cash 5,130,000$
A.1/1/26 Estimated Cash Balance 5,895,928$
K.Equipment Rental & Revolving Fund Reserve - 25%
of 2024 total expenditures of $1,958,818 489,704$
ER&R Fund Remaining Cash 5,406,224$
Equipment Rental & Revolving Fund Reserve
Cash Reserve Balances at 1/1/26 as per Resolution No. 2022-
052
General Fund Reserve and Contingency Policy Reserves
Sales & Use Tax Fund Reserve
County Road Fund Reserve and Contingency Policy Review
REET 2 Fund Reserve and Contingency Policy Review
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No.
From: Jennifer Beierle Ext: 532
Department: Central Services Briefing: ☒
Action Agenda: ☐
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): 10/13/2025 Agenda Date(s): Click or tap here to enter text.
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other
(Please ensure proper internal review channels have been followed, this is the responsibility of the
requesting Department)
Item:
Overview of the 2026 Proposed Budget Draft
Background/Executive Summary:
The 2026 proposed summary budget includes the Board of County Commissioner’s maintenance level
budget as of October 13, 2025.
Policy Level Requests (those requests above Maintenance Level) are also included in this presentation.
Associated Costs/Budget Impact (amount, funding source, budget amendment, etc.):
See attached.
Public Outreach:
The 2026 proposed budget summary and detail will be posted on the County’s website:
www.masoncountywa.gov by November 17, 2025. The public is invited to comment throughout the
budget process.
Requested Action:
Request the Board review the draft 2026 Mason County Budget for the General Fund by Department and
all other County funds at the fund level.
Attachment(s):
2026 Mason County Summary Draft Budget as of October 13, 2025:
General Fund by Department & all County funds at the fund level
Policy Level Requests listed by General Fund Departments and Special Funds
Auditor’s Office
FY 2026 Policy Level Request
Steve Duenkel
Mason County Auditor
Purchase of a new election system
•Executive Order 14248 “Preserving and Protecting the Integrity
of American Elections”, requires Voluntary Voting System
Guidelines (VVSG 2.0) from the Election Assistance
Commission. These guidelines require enhanced security and
integrity features.
210/13/2025
Purchase of a new election system
•Hart Intercivic Verity Vanguard 1.0 System complies.
•Multi-factor authentication on polling place devices.
•Ability to support unique keying schemes on devices.
•Audio alerts for open access points or disconnected components.
•Restrictions on exposed ports and disabling of unused ports.
•Imprints a unique identifier on ballots.
•Certifications:
•Federal Elections Assistance Commission – July 7, 2025
•Washington Office of Secretary of State – December 1, 2025 (target).
310/13/2025
Purchase of a new election system
•Requested $250,000 in
Special Fund 109 – Machinery
& Equipment
•Anticipated Costs
•~ $180K +/- range for initial
purchase
•~ $ 44K +/- recurring annual
license, maintenance, support
10/13/2025 4
Thank you
Steve Duenkel
Mason County Auditor
360-426-9670 ext 468
sduenkel@masoncountywa.gov
7/29/20XX Employee orientation 5