HomeMy WebLinkAbout2025/09/29 - Briefing Packet Commission meetings are live streamed at http://www.masonwebtv.com/ and public comment is accepted via email
msmith@masoncountywa.gov; mail to Commissioners Office, 411 N 5th Street, Shelton, WA 98584; or phone at (360)
427-9670 ext. 419. If you need to listen to the Commission meeting via telephone, please provide your telephone
number to the Commissioners’ office no later than 4:00 p.m. the Friday before the meeting. If special accommodations
are needed, contact the Commissioners' office at Shelton (360) 427-9670 ext. 419
Briefing Agendas are subject to change, please contact the Commissioners’ office for the most recent version.
Last printed 09/25/25 at 10:35 AM
BOARD OF MASON COUNTY COMMISSIONERS
DRAFT BRIEFING MEETING AGENDA
411 North Fifth Street, Shelton WA 98584
Week of September 29, 2025
Monday
Noon WA State Association of Counties Zoom Meeting*
Virtual Assembly
*This is being noticed as a Special Commission meeting because a quorum of the Mason County Commission may
attend this event and notification is provided per Mason County Code Chapter 2.88.020 - Special Meetings.
Monday, September 29, 2025
Zoom link available on the Mason County website
Commission Chambers
Times are subject to change, depending on the amount of business presented
9:00 A.M. Closed Session – RCW 42.30.140(4) Labor Discussion
10:00 A.M. Executive Session - RCW 42.30.110 (1)(c) Real Estate
10:30 A.M. Community Development – Kell Rowen
10:35 A.M. Public Health – David Windom
10:55 A.M. Pubic Defense – Angela Avery
11:25 A.M. Support Services – Travis Adams
12:00 P.M. Break
12:15 P.M. Mason County Code Chapter 5.18 Temporary Outdoor Public Events (TOPE) -
Workshop
Commissioner Discussion – as needed
Tuesday, September 30, 2025
Zoom link available on the Mason County website
Commission Chambers
8:30 A.M. Executive Session - RCW 42.30.110 (1)(i) Litigation
10:00 A.M. Pre-Budget Utility Rate Workshop #3
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No.
From: Luke Viscusi on behalf of the Mason County
Historic Preservation Commission Ext: 282
Department: Community Development Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): 09/29/2025 Agenda Date(s): 10/14/2025
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other
(Please ensure proper internal review channels have been followed, this is the responsibility of the
requesting Department)
Item:
This is a news release for four open positions on the Mason County Historic Preservation Commission.
Background/Executive Summary:
The Mason County Historic Preservation Commission is a seven-member commission which serves to
identify and actively encourage the conservation of Mason County’s historic resources. Currently, the
HPC has three open positions and one position which will expire in November 2025.
Associated Costs/Budget Impact (amount, funding source, budget amendment, etc.):
None.
Public Outreach:
News Release.
Requested Action:
Immediate release to communications partners.
Attachment(s):
- News Release for Mason County Historic Preservation Commission Open Positions
NEWS RELEASE
OCTOBER 14, 2025
MASON COUNTY COMMISSIONERS’ OFFICE
411 N 5TH ST, BLDG 1, SHELTON, WA 98584
TO: KMAS, KRXY, SHELTON-MASON COUNTY JOURNAL, THE OLYMPIAN,
SHELTON CHAMBER OF COMMERCE, NORTH MASON CHAMBER OF
COMMERCE, CITY OF SHELTON, ECONOMIC DEVELOPMENT
COUNCIL, THE SUN
RE: Mason County Historic Preservation Commission Open Positions
The Mason County Commissioners are seeking applicants to fill four open positions on
the Mason County Historic Preservation Commission.
The major responsibility of the Historic Preservation Commission is to identify and
actively encourage the conservation of Mason County’s historic resources by initiating
and maintaining a register of historic places and reviewing proposed changes to
registered properties. They also work to raise community awareness of Mason County’s
history and historic resources and serve as Mason County’s primary resource in matters
of history, historic planning, and preservation. Responsibilities of the commission also
include administering the Heritage Grant Program and the Historic Plaque Program.
Commission members serve three-year terms and meet on the second Thursday of each
month at 2:00PM, at the County offices in Shelton and via Zoom. There are currently
three open positions and one position which will expire in November 2025. Applicants
must be residents of Mason County.
Interested persons are encouraged to apply for this commission by completing an
advisory board form on our website – cognitoforms.com/MasonCounty2/Advisory
BoardApplication, or by calling the Commissioners’ office at 360-427-9670 ext. 419.
Positions are open until filled. All interested applicants should contact Luke Viscusi, staff
for the Historic Preservation Commission, prior to applying, at 360-427-9670 ext. 282, or
by e-mail at HPC@masoncountywa.gov.
BOARD OF MASON COUNTY COMMISSIONERS
______________________
Sharon Trask,
Chair
______________________
Pat Tarzwell,
Vice-Chair
______________________
Randy Neatherlin,
Commissioner
Briefing
September 29, 2025
Briefing Items
→ Board of Health Application from Jodi Cote – David Windom
→ Opioid Settlement Funds – David Windom
→ Clean Water District Advisory Committee (CWDAC) Membership Update – Ian Tracy
→ Law Enforcement Assisted Diversion (LEAD) Program Subcontract – Olympic Health &
Recovery Services – Melissa Casey
Discussion Items
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No.
From: David Windom Ext: 260
Department: Public Health Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): 29 September Agenda Date(s): Click or tap here to enter text.
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other
(This is the responsibility of the requesting Department)
Item: BOH application
Background/Executive Summary:
o BOH application from Jodi Cote’
Budget Impact (amount, funding source, budget amendment, etc.): None
Public Outreach: Briefing
Requested Action: Review attached application
Attachment(s):
Entry #: 42 - Board of Health (BOH)Status: Submitted Submitted: 9/7/2025 11:52 AM
Advisory Board Name:
Board of Health (BOH)
Name:
Jodi Coté
Today's Date:
9/7/2025
Address
Voting Precinct:
Phone
(
Email
Community Service:
Coached youth baseball in Tacoma. Assisted with medical
assistance for homeless citizens (foot and diabetis monitoring).
Retired Registered Nurse.
Employment:
Retired/dusabled RN. Three years Operating Room, primarily
Open Heart. Ten years Nursing Home experience while
attending college.
What do you perceive is the role or purpose of this advisory board?
Observe, and provide constructive input on current and potentially future health programs for Mason County citizens.
What interest or skills do you wish to offer this advisory board?
Post Graduate coarse work in Anatomy/Physiology of the human body. Granted an Honorarium in 17th Century English
Literature. Continuing research on Somatic Changes from HRT for Transgender citizens.
List any financial, professional, or voluntary affiliations that could create a potential conflict of interest:
Physical limitations that may require adaptation due to knee hand, hip injuries during Military service. (Paratroopers knees, hips,
hands) back fusion, 3 levels.
Required Training:
Participation is dependent on attending certain trainings such as the Open Public Meetings Act (OPMA)
and Public Records Act (PRA) trainings at no cost to you. Will you be able to attend such trainings?
Yes or No:
Yes
How much time can you commit to
this advisory board:
Quarterly, Monthly, Weekly
Are you a U.S. citizen and
Mason County resident?
Yes
*For Civil Service applications ONLY, what
is your political party?
9/9/25, 8:11 AM Advisory Board Application - All Entries
https://www.cognitoforms.com/masoncounty2/advisoryboardapplication/entries 1/1
Received 09/08/25Commissioners Randy Neatherlin,Sharon Trask and Pat Tarzwell.Travis Adams, McKenzie Smith,Melissa Casey, Dave Windom
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No.
From: David Windom 260
Department: Public Health Briefing: ☒
Action Agenda: ☐
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): 9/29/25 Agenda Date(s): Click or tap here to enter text.
Internal Review: ☐ Finance ☐ Human Resources ☒ Legal ☐ IT ☐ Risk ☐ Other
(This is the responsibility of the requesting Department)
Item: Opioid Settlement funds
Background/Executive Summary: Mason County has collected and continues to collect funds from
the Opioid Settlement Fund. The current balance is slightly more than $1.4 million. We have
received several requests to access these funds. The county needs to develop a plan and policy for
the distribution of these funds that meet the requirements as outlined in the settlement guidelines.
Budget Impact (amount, funding source, budget amendment, etc.): N/A
Public Outreach:
Requested Action: Set a date and time for a workshop to develop the plan and policy for settlement
dollar distribution.
Attachment(s): Settlement authorized uses.
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No.
From: Ian Tracy Ext: 544
Department: Public Health Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): September 29th, 2025 Agenda Date(s): October 14th, 2025
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other
(This is the responsibility of the requesting Department)
Item: Clean Water District Advisory Committee(CWDAC) Membership Update
Background/Executive Summary: Arthur Witson is a current member of the CWDAC, holding one of
the citizen positions. He has applied to extend his service for an additional three years.
Budget Impact (amount, funding source, budget amendment, etc.): N/A
Public Outreach: N/A
Requested Action: Move to October 14th Action Agenda; Re-appoint Arthur Witson to the Mason County
Clean Water District Advisory Committee for an additional three years.
Attachment(s): Application from Arthur Witson.
I AM SEEKING APPOINTMENT TO
NAME:
ADDRESS:
CllY/ZIP: VOTING PRECINCT:
MASON COUNTY COMMISSIONERS
411 NORTH FIFTH STREET
SHELTON WA 98584
Fax 360-427-8437; Voice 360-427-9670, Ext. 419; 275-4467 or 482-5269
I PHONE:
WORK PHONE:
( ARE A IN THE COUNTY YO U LI VE) E-MAIL:
COMMUNITY SERVICE EMPLOYMENT: (IF RETIRED . PREVIOUS EXPERIENCE)
(AC TI V ITIE S O R M EM BER SHIP S) COMPANY:
POSITION:
COMPANY:
POSITION:
In y o ur words, what do you perceive is the role or purpose of the Boa rd , Comm ittee or Council for which you are applying:
What interests, skil ls do you wis h to offe r the Boa rd, Committee, o r Counci l?
Please list any financial , pro fessiona l , o r v olu ntary affiliatio ns w hic h may influe nce or affe ct yo ur posi t ion o n t his Boa rd :
(i.e. c re ate a po ten t ial co nflict of in terest)
Your participation is dependent upon attend ing certa in tra inings made availab le by the County during regular bus iness hours
(such as Open Public Meetings Act and Pub li c Records). The tra inings would be at no cost to you. Would you be
able to attend such trainings?
Realistically, how much time can you give to this position?
Quarterly Monthly Weekly Daily Office Use Only
Appointment Date ___ _
Signature Dale
Term Expire Date ___ _
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No.
From: Melissa Casey Ext: 404
Department: Public Health Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): 9/22/25, 9/29/25 Agenda Date(s): 10/14/25
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other
(Please ensure proper internal review channels have been followed, this is the responsibility of the
requesting Department)
Item:
Law Enforcement Assisted Diversion (LEAD) Program Subcontract – Olympic Health & Recovery
Services (OHRS)
Background/Executive Summary:
Public Health will continue to facilitate the Law Enforcement Assisted Diversion (LEAD) Program by
subcontracting to a licensed behavioral health service agency, Olympic Health & Recovery Services,
which will provide intensive case management services to individuals recently arrested and/or at high risk
for arrest and divert willing individuals known to commit offenses related to behavioral health conditions
to social services in lieu of jail booking and prosecution.
Associated Costs/Budget Impact (amount, funding source, budget amendment, etc.):
Fund Source: Health Care Authority Contract K7592-01; $832,408 subcontracted to service provider over
the biennium and $156,647 retained by the County for Administration
Public Outreach:
N/A
Requested Action:
Approval of the Law Enforcement Assisted Diversion (LEAD) subcontract with Olympic Health &
Recovery Services in the amount of $832,408 from July 1, 2025 through June 30, 2027
Attachment(s):
OHRS LEAD 2025-2027 Subcontract
Professional Services Contract (rev 07/2025) Page 1
MASON COUNTY
PROFESSIONAL SERVICES CONTRACT
CONTRACT #
This CONTRACT is made and entered into by and between Mason County, hereinafter referred
to as "COUNTY" and Olympic Health & Recovery Services, hereinafter referred to as
"CONTRACTOR.”
Contracted Entity Olympic Health & Recovery Services
Address 670 Woodland Square Loop SE, Suite 301
City, State, Zip Code Lacey, WA 98503
Phone 360-763-5828
Primary Contact: Name, Title Joe Avalos, Executive Director
Primary Contact: E-mail joe.avalos@tmbho.org
Washington State UBI# 603-569-721
Federal EIN 47-5326968
Total Award/Contract Value $832,408
Contract Term July 1, 2025 – June 30, 2027
COUNTY and CONTRACTOR, as defined above, acknowledge, and accept the terms of this
contract and EXHIBITS and have executed this contract on the date below to start as of the
date and year referenced above. The rights and obligations of both parties to this contract are
governed by this contract including any Special Terms and Conditions, General Terms and
Conditions, and Exhibits.
CONTRACTOR NAME BOARD OF COUNTY COMMISSIONERS
MASON COUNTY, WASHINGTON
______________________________ ___________________________________
Agency Name Sharon Trask, Chair
______________________________ ___________________________________
Authorized Signature Date
______________________________ APPROVED AS TO FORM:
Print Name & Title
______________________________ ___________________________________
Date Tim Whitehead, Chief DPA
Professional Services Contract (rev 07/2025) Page 2
Special Terms and Conditions
CONTRACTOR agrees to the following: The award of funds does not guarantee that the
CONTRACTOR will receive funding if special conditions are not met. The following documents
are requirements and must be received within 30 days of the date of execution for the
CONTRACTOR to submit an invoice and receive funding. If the agency has provided these
documents under a previous contract, only updated documents need to be provided. For
tracking purposes, please notify COUNTY on each item stating “no updates” if this is the case.
1. CONTRACT REQUIREMENTS to receive funding:
a. Vendor Payment Form
b. Certificate of Insurance (see Exhibit B Insurance Requirements)
Funding Source: Health Care Authority Contract No: K7592-01 – Law Enforcement Assisted
Diversion (LEAD)
General Terms and Conditions
Scope of Service:
CONTRACTOR agrees to provide COUNTY the services and any materials as set forth as
identified in “Exhibit A Scope of Service,” during the CONTRACT period. In the event that
CONTRACTOR expends the total award specified in “Exhibit C Budget” before the end of the
CONTRACT duration, CONTRACTOR remains liable to provide COUNTY the services as
identified in “Exhibit A Scope of Service.” No material, labor or facilities will be furnished by
COUNTY, unless otherwise provided for in the CONTRACT.
Term:
Services provided by CONTRACTOR prior to or after the term of this CONTRACT shall be
performed at the expense of CONTRACTOR and are not compensable under this CONTRACT
unless both parties hereto agree to such provision in writing. The term of this CONTRACT may
be extended by mutual consent of the parties, provided, however, that the CONTRACT is in
writing and signed by both parties.
Amendments and Extension:
This CONTRACT may be amended by mutual agreement of the parties. Such an amendment
shall not be binding unless they are in writing and signed by personnel authorized to bind each
of the parties.
The duration of this CONTRACT may be extended by mutual written consent of the parties, for
a period of up to one year, and for a total of no longer than three years.
Independent Contractor:
The CONTRACTOR shall furnish CONTRACTOR's services as an independent contractor, and
nothing herein contained shall be construed to create a relationship of employer-employee. All
payments made hereunder and all services performed shall be made and performed pursuant to
this CONTRACT by the CONTRACTOR as an independent contractor.
CONTRACTOR acknowledges that the entire compensation for this CONTRACT is specified in
Exhibit C Budget and the CONTRACTOR is not entitled to any benefits including, but not limited
to: vacation pay, holiday pay, sick leave pay, medical, dental, or other insurance benefits, or any
Professional Services Contract (rev 07/2025) Page 3
other rights or privileges afforded to employees of COUNTY. The CONTRACTOR represents
that he/she/it maintains a separate place of business, serves clients other than COUNTY, will
report all income and expense accrued under this CONTRACT to the Internal Revenue Service,
and has a tax account with the State of Washington Department of Revenue for payment of all
sales and use and Business and Occupation taxes collected by the State of Washington.
CONTRACTOR will defend, indemnify and hold harmless COUNTY, its officers, agents or
employees from any loss or expense, including, but not limited to, settlements, judgments,
setoffs, attorneys' fees or costs incurred by reason of claims or demands because of breach of
the provisions of this paragraph.
Taxes:
CONTRACTOR understands and acknowledges that COUNTY will not withhold Federal or
State income taxes. Where required by State or Federal law, the CONTRACTOR authorizes
COUNTY to withhold for any taxes other than income taxes (i.e., Medicare). All compensation
received by the CONTRACTOR will be reported to the Internal Revenue Service at the end of
the calendar year in accordance with the applicable IRS regulations. It is the responsibility of
the CONTRACTOR to make the necessary estimated tax payments throughout the year, if any,
and the CONTRACTOR is solely liable for any tax obligation arising from the CONTRACTOR's
performance of this CONTRACT. The CONTRACTOR hereby agrees to indemnify COUNTY
against any demand to pay taxes arising from the CONTRACTOR's failure to pay taxes on
compensation earned pursuant to this CONTRACT.
COUNTY will pay sales and use taxes imposed on goods or services acquired hereunder as
required by law. The CONTRACTOR must pay all other taxes, including, but not limited to,
Business and Occupation Tax, taxes based on the CONTRACTOR's gross or net income, or
personal property to which COUNTY does not hold title. COUNTY is exempt from Federal
Excise Tax.
No Guarantee of Employment:
The performance of all or part of this CONTRACT by the CONTRACTOR shall not operate to
vest any employment rights whatsoever and shall not be deemed to guarantee any employment
of CONTRACTOR or any employee of CONTRACTOR or any sub-contractor or any employee
of any sub-contractor by COUNTY at the present time or in the future.
Accounting and Payment for CONTRACTOR Services:
Payment to the CONTRACTOR for services rendered under this CONTRACT shall be as set
forth in “Exhibit C Budget.” Where Exhibit C requires payments by the COUNTY, payment shall
be based upon written claims supported, unless otherwise provided in Exhibit C, by
documentation of units of work actually performed and amounts earned, including, where
appropriate, the actual number of days worked each month, total number of hours for the
month, and the total dollar payment requested, so as to comply with municipal auditing
requirements. Acceptable invoices will be processed within 30 days of receipt.
Unless specifically stated in Exhibit C or approved in writing in advance by the official executing
this CONTRACT for COUNTY or his or her designee (hereinafter referred to as the
"Administrative Officer"), COUNTY will not reimburse the CONTRACTOR for any costs or
expenses incurred by the CONTRACTOR in the performance of this CONTRACT. Where
required, COUNTY shall, upon receipt of appropriate documentation, compensate the
CONTRACTOR, no more often than monthly, in accordance with COUNTY’s customary
procedures, pursuant to the fee schedule set forth in Exhibit C.
Professional Services Contract (rev 07/2025) Page 4
Withholding Payment:
In the event the CONTRACTOR has failed to perform any obligation under this CONTRACT
within the times set forth in this CONTRACT, then COUNTY may, upon written notice, withhold
from amounts otherwise due and payable to CONTRACTOR, without penalty, until such failure
to perform is cured or otherwise adjudicated. Withholding under this clause shall not be
deemed a breach entitling CONTRACTOR to termination or damages, provided that COUNTY
promptly gives notice in writing to the CONTRACTOR of the nature of the default or failure to
perform, and in no case more than ten (10) days after it determines to withhold amounts
otherwise due. A determination of the Administrative Officer set forth in a notice to the
CONTRACTOR of the action required and/or the amount required to cure any alleged failure to
perform shall be deemed conclusive, except to the extent that the CONTRACTOR acts within
the times and in strict accord with the provisions of the Disputes clause of this CONTRACT.
COUNTY may act in accordance with any determination of the Administrative Officer which has
become conclusive under this clause, without prejudice to any other remedy under the
CONTRACT, to take all or any of the following actions: (1) cure any failure or default, (2) to pay
any amount so required to be paid and to charge the same to the account of the
CONTRACTOR, (3) to set off any amount so paid or incurred from amounts due or to become
due the CONTRACTOR. In the event the CONTRACTOR obtains relief upon a claim under the
Disputes clause, no penalty or damages shall accrue to CONTRACTOR by reason of good faith
withholding by COUNTY under this clause.
Billing Procedures and Payment:
The funding awarded may only be used for eligible activities and expenses. COUNTY will pay
CONTRACTOR upon acceptance of services provided and receipt of properly completed
invoices, which shall be submitted to the COUNTY representative not more often than monthly.
Exceptions to the single billing per month (or quarterly) can be made by the COUNTY on a
case-by-case basis. The CONTRACTOR shall only be paid as a reimbursement of allowable
costs incurred during each invoice period, according to the terms provided in Exhibit A, if the
CONTRACTOR performs the services and submits all reporting to a satisfactory level. The
COUNTY may, in its sole discretion, withhold payments claimed by the CONTRACTOR for
services rendered if the CONTRACTOR fails to satisfactorily comply with any term or condition
of this CONTRACT. No payments in advance or in anticipation of services or supplies to be
provided under this CONTRACT shall be made by the COUNTY. No payment shall be made for
any work performed by the CONTRACTOR, except for work identified and set forth in this
CONTRACT. Unless otherwise provided for in this CONTRACT or any exhibits hereto, the
CONTRACTOR will not be paid for any billings or invoices presented for costs incurred prior to
the date of execution or after June 30, 2027. The CONTRACTOR is responsible for any audit
exceptions or disallowable costs incurred by its own organization or that of its subcontractors.
Labor Standards:
CONTRACTOR agrees to comply with all applicable state and federal requirements, including
but not limited to those pertaining to payment of wages and working conditions, in accordance
with RCW 39.12.040, the Prevailing Wage Act; the Americans with Disabilities Act of 1990; the
Davis-Bacon Act; and the Contract Work Hours and Safety Standards Act providing for weekly
payment of prevailing wages, minimum overtime pay, and providing that no laborer or mechanic
shall be required to work in surroundings or under conditions which are unsanitary, hazardous,
or dangerous to health and safety as determined by regulations promulgated by the Federal
Secretary of Labor and/or the State of Washington.
Professional Services Contract (rev 07/2025) Page 5
Assignment and Subcontracting:
The performance of all activities contemplated by this CONTRACT shall be accomplished by
CONTRACTOR. No portion of this CONTRACT may be assigned or subcontracted to any other
individual, firm or entity without the express and prior written approval of COUNTY. If
subcontracting is approved, the CONTRACTOR is responsible to COUNTY should the
subcontractor fail to comply with any applicable term or condition of this contract.
CONTRACTOR shall audit and monitor the activities of the subcontractor during the contract
term to assure fiscal conditions and performance metrics are met. COUNTY will be included on
any audit or monitoring activities and reports.
Conflict of Interest:
If at any time prior to commencement of, or during the term of this CONTRACT, CONTRACTOR
or any of its employees involved in the performance of this CONTRACT shall have or develop
an interest in the subject matter of this CONTRACT that is potentially in conflict with the
COUNTY’s interest, then CONTRACTOR shall immediately notify COUNTY of the same. The
notification of COUNTY shall be made with sufficient specificity to enable COUNTY to make an
informed judgment as to whether or not COUNTY’s interest may be compromised in any
manner by the existence of the conflict, actual or potential. Thereafter, COUNTY may require
CONTRACTOR to take reasonable steps to remove the conflict of interest. COUNTY may also
terminate this CONTRACT according to the provisions herein for termination.
Non-Discrimination in Employment:
COUNTY’s policy is to provide equal opportunity in all terms, conditions and privileges of
employment for all qualified applicants and employees without regard to race, color, creed,
religion, national origin, sex, sexual orientation, age, marital status, disability, or veteran status.
CONTRACTOR shall comply with all laws prohibiting discrimination against any employee or
applicant for employment on the grounds of race, color, creed, religion, national origin, sex,
sexual orientation, age, marital status, disability, or veteran status, except where such
constitutes a bona fide occupational qualification.
Furthermore, in those cases in which CONTRACTOR is governed by such laws,
CONTRACTOR shall take affirmative action to insure that applicants are employed, and treated
during employment, without regard to their race, color, creed, religion, national origin, sex, age,
marital status, sexual orientation, disability, or veteran status, except where such constitutes a
bona fide occupational qualification. Such action shall include, but not be limited to: advertising,
hiring, promotions, layoffs or terminations, rate of pay or other forms of compensation benefits,
selection for training including apprenticeship, and participation in recreational and educational
activities. In all solicitations or advertisements for employees placed by them or on their behalf,
CONTRACTOR shall state that all qualified applicants will receive consideration for employment
without regard to race, color, religion, sex or national origin.
The foregoing provisions shall also be binding upon any sub-contractor, provided that the
foregoing provision shall not apply to contracts or sub-contractors for standard commercial
supplies or raw materials, or to sole proprietorships with no employees.
Non-Discrimination in Client Services:
CONTRACTOR shall not discriminate on the grounds of race, color, creed, religion, national
origin, sex, age, marital status, sexual orientation, disability, or veteran status; or deny an
individual or business any service or benefits under this CONTRACT; or subject an individual or
business to segregation or separate treatment in any manner related to his/her/its receipt any
Professional Services Contract (rev 07/2025) Page 6
service or services or other benefits provided under this CONTRACT; or deny an individual or
business an opportunity to participate in any program provided by this CONTRACT.
Waiver of Noncompetition:
CONTRACTOR irrevocably waives any existing rights which it may have, by contract or
otherwise, to require another person or corporation to refrain from submitting a proposal to or
performing work or providing supplies to COUNTY, and CONTRACTOR further promises that it
will not in the future, directly or indirectly, induce or solicit any person or corporation to refrain
from submitting a bid or proposal to or from performing work or providing supplies to COUNTY.
Debarment Certification:
The CONTRACTOR, by signature to this contract, certifies that the CONTRACTOR is not
presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily
excluded from participating in this contract by any Federal department or agency.
Work Product:
CONTRACTOR will provide COUNTY with all work product including; plans, data reports, prior
to the release of the final payment for services.
Patent/Copyright Infringement:
CONTRACTOR will defend and indemnify COUNTY from any claimed action, cause or demand
brought against COUNTY, to the extent such action is based on the claim that information
supplied by the CONTRACTOR infringes any patent or copyright. CONTRACTOR will pay
those costs and damages attributable to any such claims that are finally awarded against
COUNTY in any action. Such defense and payments are conditioned upon the following:
A. CONTRACTOR shall be notified promptly in writing by COUNTY of any notice of such claim.
B. CONTRACTOR shall have the right, hereunder, at its option and expense, to obtain for
COUNTY the right to continue using the information, in the event such claim of infringement, is
made, provided no reduction in performance or loss results to COUNTY.
Confidentiality:
CONTRACTOR, its employees, sub-contractors, and their employees shall maintain the
confidentiality of all information provided by COUNTY or acquired by CONTRACTOR in
performance of this CONTRACT, except upon the prior written consent of COUNTY or an order
entered by a court after having acquired jurisdiction over COUNTY. CONTRACTOR shall
immediately give to COUNTY notice of any judicial proceeding seeking disclosure of such
information. CONTRACTOR shall indemnify and hold harmless COUNTY, its officials, agents
or employees from all loss or expense, including, but not limited to, settlements, judgments,
setoffs, attorneys' fees and costs resulting from CONTRACTOR's breach of this provision.
Right to Review:
This CONTRACT is subject to review by any Federal, State or COUNTY auditor. COUNTY or
its designee shall have the right to review and monitor the financial and service components of
this program by whatever means are deemed expedient by the Administrative Officer or by
COUNTY's Auditor’s Office. Such review may occur with or without notice and may include, but
is not limited to, on-site inspection by COUNTY agents or employees, inspection of all records
or other materials which COUNTY deems pertinent to the CONTRACT and its performance, and
any and all communications with or evaluations by service recipients under this CONTRACT.
CONTRACTOR shall preserve and maintain all financial records and records relating to the
performance of work under this CONTRACT for six (6) years after CONTRACT termination, and
shall make them available for such review, within Mason County, State of Washington, upon
Professional Services Contract (rev 07/2025) Page 7
request. CONTRACTOR also agrees to notify the Administrative Officer in advance of any
inspections, audits, or program review by any individual, agency, or governmental unit whose
purpose is to review the services provided within the terms of this CONTRACT. If no advance
notice is given to CONTRACTOR, then CONTRACTOR agrees to notify the Administrative
Officer as soon as it is practical.
Records Maintenance:
CONTRACTOR agrees to keep records in an easily read form sufficient to account for all
receipts and expenditures of contract funds. These records, as well as supporting
documentation, will be archived by the CONTRACTOR’S office for at least six (6) years after the
end of the contract. CONTRACTOR agrees to make such books, records, and supporting
documentation available to the COUNTY for inspection when requested.
Reporting and Other Contract Requirements:
CONTRACTOR agrees to submit program and expense reports, as well as perform all other
requirements outlined in “Exhibit A Scope of Service,” on or before the dates indicated therein.
The COUNTY reserves the right to aggregate, disaggregate, analyze, reproduce, and/or
disseminate the data provided in program reports, financial activity reports, or any other reports
submitted to the COUNTY with respect to the program.
Insurance Requirements:
At a minimum, CONTRACTOR shall provide insurance that meets or exceeds the requirements
detailed in "Exhibit B Insurance Requirements."
Insurance as a Condition of Payment:
Payments due to CONTRACTOR under this CONTRACT are expressly conditioned upon the
CONTRACTOR’s strict compliance with all insurance requirements under this CONTRACT.
Payment to CONTRACTOR shall be suspended in the event of non-compliance. Upon receipt
of evidence of full compliance, payments not otherwise subject to withholding or set-off will be
released to CONTRACTOR.
Industrial Insurance Waiver:
With respect to the performance of this CONTRACT and as to claims against COUNTY, its
officers, agents and employees, CONTRACTOR expressly waives its immunity under Title 51 of
the Revised Code of Washington, the Industrial Insurance Act, for injuries to its employees and
agrees that the obligations to indemnify, defend and hold harmless provided in this CONTRACT
extend to any claim brought by or on behalf of any employee of CONTRACTOR. This waiver is
mutually negotiated by the parties to this CONTRACT.
CONTRACTOR Commitments, Warranties and Representations:
Any written commitment received from CONTRACTOR concerning this CONTRACT shall be
binding upon CONTRACTOR, unless otherwise specifically provided herein with reference to
this paragraph. Failure of CONTRACTOR to fulfill such a commitment shall render
CONTRACTOR liable for damages to COUNTY. A commitment includes, but is not limited to,
any representation made prior to execution of this CONTRACT, whether or not incorporated
elsewhere herein by reference, as to performance of services or equipment, prices or options
for future acquisition to remain in effect for a fixed period, or warranties.
Defense and Indemnity Contract:
Indemnification by CONTRACTOR. To the fullest extent permitted by law, CONTRACTOR
agrees to indemnify, defend and hold COUNTY and its departments, elected and appointed
Professional Services Contract (rev 07/2025) Page 8
officials, employees, agents and volunteers, harmless from and against any and all claims,
damages, losses and expenses, including but not limited to court costs, attorney's fees and
alternative dispute resolution costs, for any personal injury, for any bodily injury, sickness,
disease or death and for any damage to or destruction of any property (including the loss of use
resulting there from) which 1) are caused in whole or in part by any act or omission, negligent or
otherwise, of the CONTRACTOR, its employees, agents or volunteers or CONTRACTOR's
subcontractors and their employees, agents or volunteers; or 2) are directly or indirectly arising
out of, resulting from, or in connection with performance of this CONTRACT; or 3) are based
upon CONTRACTOR’s or its subcontractors’ use of, presence upon or proximity to the property
of COUNTY. This indemnification obligation of CONTRACTOR shall not apply in the limited
circumstance where the claim, damage, loss or expense is caused by the sole negligence of
COUNTY. This indemnification obligation of the CONTRACTOR shall not be limited in any way
by the Washington State Industrial Insurance Act, RCW Title 51, or by application of any other
workmen's compensation act, disability benefit act or other employee benefit act, and the
CONTRACTOR hereby expressly waives any immunity afforded by such acts. The foregoing
indemnification obligations of the CONTRACTOR are a material inducement to COUNTY to
enter into this CONTRACT, are reflected in CONTRACTOR’s compensation, and have been
mutually negotiated by the parties.
Participation by County – No Waiver. COUNTY reserves the right, but not the obligation, to
participate in the defense of any claim, damages, losses or expenses and such participation
shall not constitute a waiver of CONTRACTOR’s indemnity obligations under this CONTRACT.
Survival of CONTRACTOR’s Indemnity Obligations. CONTRACTOR agrees all
CONTRACTOR’s indemnity obligations shall survive the completion, expiration or termination of
this CONTRACT.
Indemnity by Subcontractors. In the event the CONTRACTOR enters into subcontracts to the
extent allowed under this CONTRACT, CONTRACTOR's subcontractors shall indemnify
COUNTY on a basis equal to or exceeding CONTRACTOR’s indemnity obligations to COUNTY.
Compliance with Applicable Laws, Rules and Regulations:
This CONTRACT shall be subject to all laws, rules, and regulations of the United States of
America, the State of Washington, political subdivisions of the State of Washington and Mason
County. CONTRACTOR also agrees to comply with applicable Federal, State, County or
municipal standards for licensing, certification and operation of facilities and programs, and
accreditation and licensing of individuals.
Administration of Contract:
COUNTY hereby appoints, and CONTRACTOR hereby accepts, the Mason County Public
Health and Human Services Director and his or her designee, as COUNTY’s representative,
hereinafter referred to as the Administrative Officer, for the purposes of administering the
provisions of this CONTRACT, including COUNTY’s right to receive and act on all reports and
documents, and any auditing performed by the COUNTY related to this CONTRACT.
The Administrative Officer for purposes of this CONTRACT is:
Melissa Casey, Community Health Manager
Mason County Public Health & Human Services
415 N. 6th Street
Phone: 360-427-9670 Ext. 404
Fax: 360-427-7787
Professional Services Contract (rev 07/2025) Page 9
E-mail: mcasey@masoncountywa.gov
Financial Contact:
Casey Bingham, Finance Manager
Mason County Public Health & Human Services
415 N. 6th Street
Phone: 360-427-9670 Ext. 562
Fax: 360-427-7787
E-mail: caseyb@masoncountywa.gov
Notice:
Except as set forth elsewhere in the CONTRACT, for all purposes under this CONTRACT
except service of process, notice shall be given by CONTRACTOR to COUNTY’s Administrative
Officer under this CONTRACT. Notices and other communication may be conducted via e-mail,
U.S. mail, fax, hand-delivery or other generally accepted manner including delivery services.
Modifications:
Either party may request changes in the CONTRACT. Any and all agreed modifications, to be
valid and binding upon either party, shall be in writing and signed by both of the parties.
Termination for Default:
If CONTRACTOR defaults by failing to perform any of the obligations of the CONTRACT or
becomes insolvent or is declared bankrupt or commits any act of bankruptcy or insolvency or
makes an assignment for the benefit of creditors, COUNTY may, by depositing written notice to
CONTRACTOR in the U.S. mail, terminate the CONTRACT, and at COUNTY’s option, obtain
performance of the work elsewhere. If the CONTRACT is terminated for default,
CONTRACTOR shall not be entitled to receive any further payments under the CONTRACT
until all work called for has been fully performed. Any extra cost or damage to COUNTY
resulting from such default(s) shall be deducted from any money due or coming due to
CONTRACTOR. CONTRACTOR shall bear any extra expenses incurred by COUNTY in
completing the work, including all increased costs for completing the work, and all damage
sustained, or which may be sustained by COUNTY by reason of such default.
If a notice of termination for default has been issued and it is later determined for any reason
that CONTRACTOR was not in default, the rights and obligations of the parties shall be the
same as if the notice of termination had been issued pursuant to the Termination for Public
Convenience paragraph hereof.
Termination for Public Convenience:
COUNTY may terminate this CONTRACT in whole or in part whenever COUNTY determines, in
its sole discretion, that such termination is in the interests of COUNTY. Whenever the
CONTRACT is terminated in accordance with this paragraph, CONTRACTOR shall be entitled
to payment for actual work performed in compliance with Exhibit A Scope of Service and Exhibit
C Budget. An equitable adjustment in the CONTRACT price for partially completed items of
work will be made, but such adjustment shall not include provision for loss of anticipated profit
on deleted or uncompleted work. Termination of this CONTRACT by COUNTY at any time
during the term, whether for default or convenience, shall not constitute breach of CONTRACT
by COUNTY.
Professional Services Contract (rev 07/2025) Page 10
Termination for Reduced Funding:
COUNTY may terminate this CONTRACT in whole or in part should COUNTY determine, in its
sole discretion, that such termination is necessary due to a decrease in available project funding
including State and/or Federal grants. Whenever the CONTRACT is terminated in accordance
with this paragraph, the CONTRACTOR shall be entitled to payment for actual work performed
in compliance with Exhibit A Scope of Service and Exhibit C Budget.
Disputes:
1. Differences between the CONTRACTOR and COUNTY, arising under and by virtue of the
AGREEMENT shall be brought to the attention of COUNTY at the earliest possible time in
order that such matters may be settled or other appropriate action promptly taken. For
objections that are not made in the manner specified and within the time limits stated, the
records, orders, rulings, instructions, and decisions of the Administrative Officer shall be final
and conclusive.
2. The CONTRACTOR shall not be entitled to additional compensation which otherwise may
be payable, or to extension of time for (1) any act or failure to act by the Administrative
Officer of COUNTY, or (2) the happening of any event or occurrence, unless the
CONTRACTOR has given COUNTY a written Notice of Potential Claim within ten (10) days
of the commencement of the act, failure, or event giving rise to the claim, and before final
payment by COUNTY. The written Notice of Potential Claim shall set forth the reasons for
which the CONTRACTOR believes additional compensation or extension of time is due, the
nature of the cost involved, and insofar as possible, the amount of the potential
claim. CONTRACTOR shall keep full and complete daily records of the work performed,
labor and material used, and all costs and additional time claimed to be additional.
3. The CONTRACTOR shall not be entitled to claim any such additional compensation, or
extension of time, unless within thirty (30) days of the accomplishment of the portion of the
work from which the claim arose, and before final payment by COUNTY, the
CONTRACTOR has given COUNTY a detailed written statement of each element of cost or
other compensation requested and of all elements of additional time required, and copies of
any supporting documents evidencing the amount or the extension of time claimed to be
due.
Arbitration:
Other than claims for injunctive relief brought by a party hereto (which may be brought either in
court or pursuant to this arbitration provision), and consistent with the provisions hereinabove,
any claim, dispute or controversy between the parties under, arising out of, or related to this
CONTRACT or otherwise, including issues of specific performance, shall be determined by
arbitration in Shelton, Washington, under the applicable American Arbitration Association (AAA)
rules in effect on the date hereof, as modified by this CONTRACT. There shall be one arbitrator
selected by the parties within ten (10) days of the arbitration demand, or if not, by the AAA or
any other group having similar credentials. Any issue about whether a claim is covered by this
CONTRACT shall be determined by the arbitrator. The arbitrator shall apply substantive law
and may award injunctive relief, equitable relief (including specific performance), or any other
remedy available from a judge, including expenses, costs and attorney fees to the prevailing
party and pre-award interest, but shall not have the power to award punitive damages. The
decision of the arbitrator shall be final and binding and an order confirming the award or
judgment upon the award may be entered in any court having jurisdiction. The parties agree
that the decision of the arbitrator shall be the sole and exclusive remedy between them
regarding any dispute presented or pled before the arbitrator. At the request of either party
made not later than forty-five (45) days after the arbitration demand, the parties agree to submit
Professional Services Contract (rev 07/2025) Page 11
the dispute to nonbinding mediation, which shall not delay the arbitration hearing date; provided,
that either party may decline to mediate and proceed with arbitration.
Any arbitration proceeding commenced to enforce or interpret this CONTRACT shall be brought
within six (6) years after the initial occurrence giving rise to the claim, dispute or issue for which
arbitration is commenced, regardless of the date of discovery or whether the claim, dispute or
issue was continuing in nature. Claims, disputes or issues arising more than six (6) years prior
to a written request or demand for arbitration issued under this Agreement are not subject to
arbitration.
Venue and Choice of Law:
In the event that any litigation should arise concerning the construction or interpretation of any
of the terms of this CONTRACT, the venue of such action of litigation shall be in the courts of
the State of Washington and Mason County. Unless otherwise specified herein, this
CONTRACT shall be governed by the laws of Mason County and the State of Washington.
Severability:
If any term or condition of this CONTRACT or the application thereof to any person(s) or
circumstances is held invalid, such invalidity shall not affect other terms, conditions or
applications which can be given effect without the invalid term, condition or application. To this
end, the terms and conditions of this CONTRACT are declared severable.
Waiver:
Waiver of any breach or condition of this CONTRACT shall not be deemed a waiver of any prior
or subsequent breach. No term or condition of this CONTRACT shall be held to be waived,
modified or deleted except by an instrument, in writing, signed by the parties hereto. The failure
of COUNTY to insist upon strict performance of any of the covenants of this CONTRACT, or to
exercise any option herein conferred in any one or more instances, shall not be construed to be
a waiver or relinquishment of any such, or any other covenants or contracts, but the same shall
be and remain in full force and effect.
Order of Precedence:
A. Applicable federal, state, and county statutes, regulations, policies, and procedures
B. Funding source agreement(s) including attachments
C. Special Terms and Conditions
D. General Terms and Conditions
E. Exhibit A, Scope of Service
F. Exhibit B, Insurance Requirements
G. Exhibit C, Budget
H. Health Care Authority Contract No: K7592-01
Entire Contract:
This written CONTRACT, comprised of the writings signed or otherwise identified and attached
hereto, represents the entire CONTRACT between the parties and supersedes any prior oral
statements, discussions, or understandings between the parties.
Professional Services Contract (rev 07/2025) Page 12
EXHIBIT A
SCOPE OF SERVICE
Program: Law Enforcement Assisted Diversion (LEAD) Program
Program Description:
The CONTRACTOR shall facilitate the Law Enforcement Assisted Diversion (LEAD) Program,
providing services that adhere to the core principles of LEAD as noted in Substitute Senate Bill
(SSB) 5380 and Revised Code of Washington (RCW) 71.24.589.
LEAD is a model framework that supports community-based alternatives to jail and prosecution
for people whose unlawful behavior stems from unmanaged substance use, mental health
challenges, or extreme poverty. The LEAD model originated in Seattle in 2011 and is founded
on evidence-based core principles that include advancing safety, health, and equity by
equipping communities with improved ways to respond to issues flowing from unmet behavioral
health needs and extreme poverty. LEAD is designed to provide care coordination for people
with complex, ongoing, unmet behavioral health needs and/or income instability who may lack
shelter/housing, income, food, health care, and social networks, and for whom existing systems
prove inaccessible, overly complicated, or insufficiently responsive.
LEAD Deliverables:
• Maintain an average caseload of twenty (20) active participants per case manager.
• Implement referral functions, to include, but not limited to:
o Accepting referrals to identify possible LEAD program participants.
o Tracking the use of external referral links to receive referrals from program
partners and other social service resources in the community who identify
possible program participants.
o Referring program participants to local community agencies for appropriate
services, including but not limited to the following:
Substance use;
Mental health; and
Behavioral health assessment and treatment.
o Upon request, participate in presentations to key state and local stakeholders on
progress.
• Maintain employees and/or contract support positions, including, but not limited to the
following positions, or their equivalents, as approved by the HCA Contract Manager:
o Outreach Coordinator;
o Clinical Supervisor; and
o Case Manager
• Provide intensive case management services that shall adhere to the LEAD core
principles recognized by the LEAD Support Bureau.
• Coordinate with the COUNTY for guidance regarding:
o Training on policies and protocols for LEAD referrals and diversion-eligible
offenses;
Professional Services Contract (rev 07/2025) Page 13
o Developing and refining a LEAD program site evaluation plan, to the extent this is
not provided for by other statewide evaluation initiatives, with the intent of
yielding results that include but are not limited to:
Reduction in arrests, time spent in custody, and/or recidivism for the
LEAD program participants;
Increase access to and utilization of non-emergency community
behavioral health and/or substance use services;
Reduction in the utilization of emergency services.
Increased resilience, stability, and well-being for LEAD program
participants; and
Reduction in cost for the justice system in comparison to processing
cases as usual through the justice system.
• Assist in tracking and providing quarterly LEAD activity, information, graphics,
screenshots, and narratives. Format/components:
o Excel spreadsheet template, as provided by the COUNTY, or other
format/method, as approved by the COUNTY:
Referral type
Admitted to LEAD
Race
Gender
Age
Housing status
Intake
1st response system
Participant engagement
Service connections
o Narrative
Description of barriers identified that impact service provision
Narrative on attempts to resolve barriers, including plans and timeline for
addressing them
Number of days between initial referral and intake assessment for
participants
Staffing changes since the last reporting period, with explanations of
positions and locations impacted
Participant success stories or programmatic accomplishments of note
Significant programmatic growth accomplishments or achievements
Have any partnerships (new or existing) contributed to program success
this period?
Describe trends in participant needs or characteristics observed in this
reporting period.
Professional Services Contract (rev 07/2025) Page 14
EXHIBIT B
INSURANCE REQUIREMENTS
Prior to the beginning of and throughout the duration of the Work, CONTRACTOR will maintain
insurance in conformance with the requirements set forth below. CONTRACTOR will use
existing coverage to comply with these requirements. If that existing coverage does not meet
the requirements set forth here, it will be amended to do so. CONTRACTOR acknowledges that
the insurance coverage and policy limits set forth in this section constitute the minimum amount
of coverage required. Any insurance proceeds in excess of the limits and coverage required in
this agreement and which is applicable to a given loss, will be available to COUNTY.
A. MINIMUM Insurance Requirements:
1. Commercial General Liability Insurance using Insurance Services Office “Commercial
General Liability” policy form CG 00 01, with an edition date prior to 2004, or the exact
equivalent. Coverage for an additional insured shall not be limited to its vicarious liability.
Defense costs must be paid in addition to limits. Limits shall be no less than $1,000,000 per
occurrence for all covered losses and no less than $2,000,000 general aggregate, for bodily
injury, personal injury, property damage, and products/completed operations, including
without limitation, blanket contractual liability.
2. Workers’ Compensation on a state-approved policy form providing statutory benefits as
required by law with employer’s liability limits for CONTRACTOR's, no less than $1,000,000
per accident for all covered losses.
3. Business Auto Coverage on ISO Business Auto Coverage form CA 00 01 including owned,
non-owned and hired autos, or the exact equivalent. Limits shall be no less than $1,000,000
per accident, combined single limit. If CONTRACTOR owns no vehicles, this requirement
may be satisfied by a non-owned auto endorsement to the general liability policy described
above. If CONTRACTOR or CONTRACTOR’s employees will use personal autos in any way
on this project, CONTRACTOR shall obtain evidence of personal auto liability coverage for
each such person.
4. Professional liability (errors & omissions) insurance. Consultant shall maintain professional
liability insurance that covers the Services to be performed in connection with this
Agreement, in the minimum amount of $1,000,000 per claim and in the aggregate. Any
policy inception date, continuity date, or retroactive date must be before the effective date of
this agreement and Consultant agrees to maintain continuous coverage through a period no
less than three years after completion of the services required by this agreement. Coverage
shall include acts, errors, or omissions arising from professional services, including housing
placement, case management, compliance reporting, and administration of grant funds.
5. Cyber Liability Coverage. CONTRACTOR shall maintain cyber liability insurance with limits
of not less than $1,000,000 per claim and $2,000,000 aggregate. Such coverage shall
include privacy liability, network security, breach response, notification, credit monitoring,
regulatory defense, and system restoration expenses related to the use and access of HMIS
and other client data.
Professional Services Contract (rev 07/2025) Page 15
6. Excess or Umbrella Liability Insurance (Over Primary) if used to meet limit requirements,
shall provide coverage at least as broad as specified for the underlying coverages. Such
policy or policies shall include as insureds those covered by the underlying policies,
including additional insureds. Coverage shall be “pay on behalf”, with defense costs payable
in addition to policy limits. There shall be no cross-liability exclusion precluding coverage for
claims or suits by one insured against another. Coverage shall be applicable to County for
injury to employees of Contractor, subcontractors or others involved in the Work. The scope
of coverage provided is subject to approval of County following receipt of proof of insurance
as required herein.
B. Certificate of Insurance:
A Certificate of Insurance naming COUNTY as the Certificate Holder must be provided to
COUNTY within five (5) days of CONTRACT execution.
C. Basic Stipulations:
1. CONTRACTOR agrees to endorse third party liability coverage required herein to include as
additional insureds COUNTY, its officials, employees and agents, using ISO endorsement
CG 20 10 with an edition date prior to 2004. CONTRACTOR also agrees to require all
contractors, subcontractors, and anyone else involved in this CONTRACT on behalf of the
CONTRACTOR (hereinafter “indemnifying parties”) to comply with these provisions.
2. CONTRACTOR agrees to waive rights of recovery against COUNTY regardless of the
applicability of any insurance proceeds, and to require all indemnifying parties to do
likewise.
3. All insurance coverage maintained or procured by CONTRACTOR or required of others by
CONTRACTOR pursuant to this CONTRACT shall be endorsed to delete the subrogation
condition as to COUNTY, or must specifically allow the named insured to waive subrogation
prior to a loss.
4. All coverage types and limits required are subject to approval, modification and additional
requirements by COUNTY. CONTRACTOR shall not make any reductions in scope or limits
of coverage that may affect COUNTY’s protection without COUNTY’s prior written consent.
5. CONTRACTOR agrees to provide evidence of the insurance required herein, satisfactory to
COUNTY, consisting of: a) certificate(s) of insurance evidencing all of the coverages
required and, b) an additional insured endorsement to CONTRACTOR’s general liability
policy using Insurance Services Office form CG 20 10 with an edition date prior to 2004.
CONTRACTOR agrees, upon request by COUNTY to provide complete, certified copies of
any policies required within 10 days of such request. COUNTY has the right, but not the
duty, to obtain any insurance it deems necessary to protect its interests. Any premium so
paid by COUNTY shall be charged to and promptly paid by CONTRACTOR or deducted
from sums due CONTRACTOR. Any actual or alleged failure on the part of COUNTY or any
Professional Services Contract (rev 07/2025) Page 16
other additional insured under these requirements to obtain proof of insurance required
under this CONTRACT in no way waives any right or remedy of COUNTY or any additional
insured, in this or in any other regard.
6. It is acknowledged by the parties of this CONTRACT that all insurance coverage required to
be provided by CONTRACTOR or indemnifying party, is intended to apply first and on a
primary non-contributing basis in relation to any other insurance or self-insurance available
to COUNTY.
7. CONTRACTOR agrees not to self-insure or to use any self-insured retentions on any portion
of the insurance required herein and further agrees that it will not allow any indemnifying
party to self- insure its obligations to COUNTY. If CONTRACTOR’s existing coverage
includes a self-insured retention, the self-insured retention must be declared to the
COUNTY. The COUNTY may review options with CONTRACTOR, which may include
reduction or elimination of the self-insured retention, substitution of other coverage, or other
solutions.
8. CONTRACTOR will renew the required coverage annually as long as COUNTY, or its
employees or agents face an exposure from operations of any type pursuant to this
CONTRACT. This obligation applies whether or not the CONTRACT is canceled or
terminated for any reason. Termination of this obligation is not effective until COUNTY
executes a written statement to that effect.
9. The limits of insurance as described above shall be considered as minimum requirements.
Should any coverage carried by CONTRACTOR or a subcontractor of any tier maintain
insurance with limits of liability that exceed the required limits or coverage that is broader
than as outlined above, those higher limits and broader coverage shall be deemed to apply
for the benefit of any person or organization included as an additional insured and those
limits shall become the required minimum limits of insurance in all Paragraphs and Sections
of this CONTRACT.
10. None of the policies required herein shall be in compliance with these requirements if they
include any limiting endorsement that has not been first submitted to COUNTY and
approved of in writing.
11. The requirements in this Exhibit supersede all other sections and provisions of this
CONTRACT to the extent that any other section or provision conflicts with or impairs the
provisions of this Exhibit.
12. Unless otherwise approved by COUNTY, insurance provided pursuant to these
requirements shall be by insurers authorized to do business in Washington and with a
minimum A.M. Best rating of A-:VII.
Professional Services Contract (rev 07/2025) Page 17
13. All insurance coverage and limits provided by CONTRACTOR and available or applicable to
this agreement are intended to apply to the full extent of the policies. Nothing contained in
this CONTRACT limits the application of such insurance coverage.
14. CONTRACTOR agrees to require insurers, to provide notice to COUNTY thirty (30) days
prior to cancellation of such liability coverage or of any material alteration or non-renewal of
any such coverage, other than for non-payment of premium. CONTRACTOR shall assure
that this provision also applies to any subcontractors, joint ventures or any other party
engaged by or on behalf of contractor in relation to this agreement. Certificate(s) are to
reflect that the issuer will provide thirty (30) days’ notice to COUNTY of any cancellation of
coverage.
15. COUNTY reserves the right at any time during the term of the CONTRACT to change the
amounts and types of insurance required by giving the CONTRACTOR ninety (90) days
advance written notice of such change. If such change results in substantial additional cost
to the CONTRACTOR, the COUNTY and CONTRACTOR may renegotiate
CONTRACTOR’s compensation.
16. Requirements of specific coverage features are not intended as limitation on other
requirements or as waiver of any coverage normally provided by any given policy. Specific
reference to a coverage feature is for purposes of clarification only as it pertains to a given
issue and is not intended by any party or insured to be all-inclusive.
17. CONTRACTOR agrees to provide immediate notice to COUNTY of any claim or loss against
CONTRACTOR arising out of the work performed under this agreement. COUNTY assumes
no obligation or liability by such notice, but has the right (but not the duty) to monitor the
handling of any such claim or claims if they are likely to involve COUNTY.
Professional Services Contract (rev 07/2025) Page 18
EXHIBIT C
BUDGET
Budget Category FY26 FY27 Biennium Notes
Salaries & Benefits $245,431 $245,431 $490,862
Mileage $1,325 $1,325 $2,650
Other Direct
Supports $51,318 $51,318 $102,636
Training, office equipment, office
supplies, office rent, fuel (leased
vehicles)
Client Supports $80,000 $80,000 $160,000
Administration (10%) $38,130 $38,130 $76,260
Total $416,204 $416,204 $832,408
Payment:
In the event State, Federal, or local funding changes, the COUNTY reserves the right to amend
the payment terms and the amount awarded in this contract. Approved invoices will be
disbursed according to the vendor payment schedule of the County Auditor’s Office. Refer to the
Billing Procedures and Payment clause of this contract for additional information.
All COUNTY-provided templates must be used and not modified without the county's written
permission. The COUNTY can change the reporting requirements by notifying the
CONTRACTOR.
Payment will be considered timely within 30 days of receipt of invoice.
Monthly Financial Invoice:
• Submit monthly invoices electronically to Monte Arnold (marnold@masoncountywa.gov)
no later than the 10th of each month following the month in which services were
provided.
• Monthly billing, on average, not to exceed $36,000/month. If the invoice has a significant
increase or decrease in totals, include a brief budget narrative in the email submission.
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No.
From: Angela Avery Ext: Click or tap here to enter text.
Department: Indigent Defense Briefing: ☒
Action Agenda: ☐
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): 09/29/2025 Agenda Date(s): N/A
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other
(Please ensure proper internal review channels have been followed, this is the responsibility of the
requesting Department)
Item:
Mason County Caseload presentation
Background/Executive Summary:
The Washington State Supreme Court adopted new Standards of Indigent Defense. It drastically cuts the
caseloads that county public defense attorneys are allowed to carry. It will require additional county
public defense attorneys to be budgeted for and hired by the county.
If the county does not implement the full standards now, we will be competing with other Washington
state counties that have chosen to do the entire caseload standards implementation now.
Associated Costs/Budget Impact (amount, funding source, budget amendment, etc.):
To be determined based on staffing needs to compete with lower standards for caseloads.
Public Outreach:
N/A
Requested Action:
Discuss whether to implement the new Court standards now, requiring additional county attorneys. Or,
implement them over the 10 year phase in period as outlined by the Court.
Attachment(s):
Mason County.Presentation.pptx
Proposed
Implementations of 2026
Caseload Standards
BY ANGELA AVERY, WSBA #55255
ANGELA AVERY LAW, PLLC
Who I am: Angela Avery, Attorney
Chief Public Defense Officer-Training,
Supervision, and Strategic Consultant—
Mason County Office of Public Defense,
Contract
Indigent Defense attorney
Former deputy prosecutor (2 years)
Current criminal defense contractor with
Mason County (over 2 years)
New Public
Defense
Caseload
Standards
Adopted
by the WA
Supreme
Court in
2025
Summary of
Supreme
Court Order
In 2026, reduces number of cases defense
attorneys can accept
Must be accomplished “as soon as reasonably
possible”
May reduce attorney caseloads by 10% each
year (2036)
Caseload reduction evaluation must be done
in three years (2029)
Order NO. 25700-A-1644
Effective
public
defenders
are required
by law
Sixth Amendment to United States
constitution
Article I, Section 22 of the Washington
State constitution
Court rules and Washington State
Supreme Court Order
Washington state Standards of Indigent
Defense
Rules of Professional Conduct
Previously
From 1984 until 2025, the public defense standards recommended limits:
150 felony cases per defense attorney, per year, in Superior Court
300-400 cases per defense attorney, per year, in District Court
New Standards of Public Defense
47 Superior Court
cases, per public
defender, per
year
120 District Court
cases, per public
defender, per
year
Led by the RAND study
8 categories of necessary work by county
attorneys
CLIENT
COMMUNICATION
AND CARE
DISCOVERY AND
INVESTIGATION
EXPERTS LEGAL RESEARCH,
MOTIONS
Rand Study-2023
Necessary case work, continued
Negotiations
Court Preparation
Court time
Sentencing and Mitigation and Post-adjudication
Rand study-2023
Not all cases are created equally
Superior Court defense attorneys must be qualified to work certain felony
cases
Standards
of Indigent
Defense
2024 Mason
County
Superior
Court cases
Administrative Office of the Courts
Total Felony cases: 230
•Murder: 7
•Sex crimes: 17
•Robbery: 11
•Felony Assault: 72
•Theft/Burglary: 60
•Misc…63
Salary for Public Defense Office Attorneys
Average salary for attorneys is $114, 639.74
Average years of experience as attorneys: 18 years
Attorney 1: 35 years
Attorney 2: 24 years
Attorney 3: 22 years
Attorney 4: 22 years
Attorney 5: 6 years
Attorney 6: Vacant
Average cost for one county attorney
$154,686 annually, approximately
Includes:
L & I
Medical
Retirement
FICA
WA PFL
Average
Number of
Hours to work
a Superior
Court case
National Public Defense Workload Study-2023
FTE requirement
under new caseload
standards
4.89 FTE ATTORNEYS FOR SUPERIOR COURT
Using 2024 Mason County Superior Court filings
To have 4.89 Superior Court attorneys
Annual cost to the county is:
$154,686 annual cost for FTE x 5 attorneys (to round up)
$773, 430.00 for Superior Court only attorneys
Includes payroll and benefits
District Court Cases
Cases filed District Court in 2024 = 665
AOC-Cases filed 2024 Annual Report
District Court Caseload recommendations
Projected Number of District Court Attorneys Required
Projected cost to the county for 5 county District Court attorneys = $850,773
$154, 686 annual total compensation per attorney x 5.5 attorneys
5.5 county attorneys
665 cases ÷ 120 cases per attorney
Budget for staff
per new
standards
$1,623,888.00
For 10.5 attorneys
Current
Budgeted
Vacancies
Chief Public Defender
•Approximate annual salary:
$148,000
District Court attorney:
•Salary range: $72,356.16 -
$92,544.48
Legal Secretary:
•Salary $51,000
What other
counties are
doing
King Co.
cont.
Salary range: $103,272-
$163,621 per year
Felony attorneys are only
assigned 110 cases per year
(150 per year for current
standards)
Robust funding for expert
witnesses
Contract
defense
attorneys
Rate the county pays
for Superior Court
cases: $175 per hour
Rate the county pays
for District Court
cases: $150 per hour
A true example-LWOP murder case
In 2024, I had a LWOP murder case.
At the time, the hourly rate was $125 per hour
I billed Mason County approximately $57,000 for the one year I had the
case.
I also had a second attorney work with me from the County.
Total cost to the county: Approximately: $114,000 total cost to the county
LWOP murder case continued
The hourly rate of pay
for contract attorneys is
now $175 per hour
If I had billed that case
after May 2025, it would
have cost the county
$56,000 ($112k with
county attorney)
Again, Mason County
had seven murder
cases in 2024
$56,000 x 7 = $392,000
annually
=2.6 county attorneys rather than 1 contract attorney
Administrative Costs are required too
Standards of Indigent
Defense
Additional county
attorney will
require additional
support staff
Conclusion
The RAND Report is extensive
168 pages
The question for the county now is whether to implement these changes
over 10 years
Or, now to recruit and retain new attorneys to the county
While expenditures costs are lower
Thank you
Angela Avery
1104 Main St., Ste. 200
Vancouver, WA 98660
T. 360-622-3011
Angela@angelaaverylaw.com
Mason County Administrator
411 N 5th Street
Shelton, WA 98584
(360) 427-9670 ext. 419
Mason County Commissioner
Briefing Items from County Administrator
September 29, 2025
Specific Items for Review
→ N. Mason Fire – Sustaining Psychiatric Services through Long-Term Funding – Abe Gardner & Fire Chief
Bakken
→ S. Mason Fire – Notice of Public Hearing – South Mason Fire District Territory Withdrawal – Travis Adams
→ Mason Conservation District – Riparian Enhancement Plan – Marissa Newby
→ Overview of the 2026 Proposed Budget Draft – Jennifer Beierle
Administrator Updates
Commissioner Discussion
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No.
From: Abe Gardner and Fire Chief Bakken Ext: Click or tap here to enter text.
Department: Choose an item. Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): 9/29/2025 Agenda Date(s): 10/14/25
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other
(Please ensure proper internal review channels have been followed, this is the responsibility of the
requesting Department)
Item:
Sustaining Psychiatric Services Through Long-Term Funding
Background/Executive Summary:
The County has historically invested in the Mobile Integrated Health Program (MIHP). We are seeking
funding to sustain and expand these services countywide
Associated Costs/Budget Impact (amount, funding source, budget amendment, etc.):
$250,000 annually for 5 years
Public Outreach:
N/A
Requested Action:
Approve continued funding of the MIHP
Attachment(s):
Sustaining Psychiatric Services through Long-Term Funding
August 28th, 2025
Mason County Board of Commissioners
411 N. 5th Street
Shelton, WA 98524
Re: Sustaining Psychiatric Services through Long-Term Funding
Dear Commissioners,
On behalf of the Mason County Mobile Integrated Health (MIHP) Program, I am writing to
respectfully request the County’s continued investment in psychiatric care services provided by a
Psychiatric Advanced Registered Nurse Practitioner (Psych-ARNP). We are seeking funding of
$250,000 annually for five years to sustain and expand these services countywide.
Since the introduction of this role in 2023 through a partnership between the North Mason
Regional Fire Authority and Mason County Public Health, the Psych -ARNP has become a
cornerstone of Mason County’s behavioral health response system. Originally piloted with
Treatment Sales Tax funding, the role expanded in March 2025 with support from Opioid
Settlement funds to reach residents across the county. In this time, the position has
demonstrated measurable impact, delivering psychiatric care in the community, at schools, within
the Mason County Jail, and through referrals from hospitals, care facilities, and families.
What makes the Psych-ARNP role unique, and irreplaceable, is its integration within the 911
system and MIHP team, working outside traditional clinic walls to meet patients where they are:
at home, in crisis, or in the community. The position includes the authority to prescribe
medications, including medications for opioid use disorder (MOUD), and provides psychiatric
care to patients of all ages, including youth under 18 , an often underserved population in our
region. This work fills a critical gap in access to care, especially for individuals who otherwise
cycle between emergency departments, law enforcement, and crisis services.
Mason County continues to face significant mental health and substance use disorder
challenges. The Psych-ARNP role is not only clinically essential but also financially responsible ,
reducing strain on emergency response, decreasing avoidable hospitalizations, and supporting
recovery in ways that align directly with the core strategies of both the Washington State
Opioid Settlement funds and the Mason County Treatment Sales Tax. These are precisely
the resources designed to sustain the kind of work being done every day.
A long-term funding commitment of $250,000 annually for five years will ensure continuity of
this proven, life-saving service. Without it, our community risks losing an essential psychiatric
provider whose expertise has already saved lives, supported families, and strengthened Mason
County’s behavioral health safety net.
Thank you for your thoughtful consideration and for your leadership in addressing behavioral
health in our community. Additional details on MIHP and the Psych -ARNP role are enclosed for
your review. We would welcome the opportunity to meet with you to discuss this request further.
Respectfully,
Beau Bakken, Fire Chief
North Mason Regional Fire Authority
Mobile Integrated Healthcare
Sustaining Psychiatric
Healthcare in Mason County
August 2025
Mason County’s MIHP aims to enhance rapid access to healthcare for all individuals, reduce
reliance on 911 and emergency services for non-emergent care, and alleviate pressure on our
overcrowded hospitals. The program focuses on improving patient outcomes by providing a
comprehensive system of care, encompassing medical, behavioral health, and support services.
Additionally, it seeks to connect all available county resources to ensure patient-centered care.
In 2022, Mason County, along with Mason County Public Health, Mason County Public Hospital
District No. 2, Mason General Emergency Room Physician and Mason County Medical EMS
Program Director Joe Hoffman, and the North Mason Regional Fire Authority, established the first
Fire and EMS-based Mobile Integrated Health Program in Washington State. Implemented at the
start of 2023, the program initially saw the Fire Authority employing a Physician Associate (PA) full-
time under the supervision of Dr. Hoffman, who received patient referrals from emergency
responders. Patients who activated the 911 system but were not in need of emergency medical
care would be referred to the PA for a mobile health visit in their home or at the Fire Station the
same or next day. The program quickly expanded to accept referrals from community members,
high-risk hospital discharges, and partner agencies, significantly reducing 911 use for preventable
complications and decreasing hospital readmissions.
In October of 2023, the program again pivoted to meet system demand. In addition to providing
mobile health care for medical patients, the MIHP was seeing a high volume of referrals for
patients experiencing mental health and substance use disorder. These patients were having
difficulty obtaining appropriate care and were often encountering both the law enforcement and
Fire/EMS 911 systems. At this same time, the addition of a vital Co-Responder service with the
Mason County Sheriff’s Office shed further light on the impact of mental health and SUD
challenges in North Mason County. While the Fire Authority’s PA was providing basic mental
health and MOUD services, he found that he could not keep up with the specialized care needs or
the demand.
Through a collaborative partnership with Mason County, the Fire Authority entered into a contract
with a Psychiatric Advanced Registered Nurse Practitioner (PARNP) to provide additional and
specialized mental health and SUD services. The MIHP immediately benefited from the PARNP,
the PA, Mason County Co-Responders, and the Authority’s Resource Access Program, all
partnering as a tight-knit team, providing a mobile system of care for all, including our most
complicated comorbid patients.
For the first time in 30 years, the Fire Authority in 2024 saw a reduction in its annual emergency
response call volume by nearly 100 calls. Based on growing MIHP service demand and a funding
opportunity through the University of Washington (Co-Responder Outreach Alliance), the MIHP
added the services of a full-time Registered Nurse in June 2024. Since then, we have seen
measurable improvements in patient care, program reach, and service outcomes throughout
2025. These impacts demonstrate that the investment is already strengthening rural healthcare,
with results that will continue to expand into the years ahead.
In March of 2025, the MIHP, thanks to several collaborative funding partnerships including Mason
County, was able to expand to serve the Southern and Central parts of Mason County. The team
added an LPN and an ARNP, while also expanding the hours of the Psych-ARNP to better meet the
needs of the growing service area.
Laying the Foundation: MIHP’s Early Impact
Page 1
How It Works: Rapid Access to Medical,Mental Health, & SUD Care
Mobile Integrated Health is a health delivery program that aims to increase rapid access tomedical, mental health, and substance use disorder (SUD) care in Mason County. The program isdesigned in such a way that Advanced Practicing Medical Providers (APPs) such as PhysicianAssociates (PA), Nurse Practitioners (NP), Registered Nurses (RN) and a Resource Navigator aredeployed throughout the Mason County community to provide appropriate medical, mental, andSUD care and appropriate referrals for patients wherever they might find themselves in need(home, work, etc.).
The program is designed to accept referrals from any source, including community, health caresystems, medical providers, schools, and the 911 system to provide a rapid response. The MIHPteam then engages to stabilize the current situation by attending to immediate mental, physical,and social health needs. Once incident stabilization is obtained, the team works to identifyindividuals who need additional assistance and makes referrals to appropriate communitypartners for follow-up care and case management services.
The MIHP is credentialed with the 12 largest medical health insurers in the County, includingMedicare and Medicaid, and receives insurance payment for most services. While we arecredentialed with these payers, we can only bill on a "fee-for-service" basis, which significantlylimits our reimbursement and is not sufficient to sustain our program. To continue providing thislevel of service to community members, we rely on critical partnerships with Mason Health,CHOICE, and Mason County. No patient is turned away for any reason, including, but not limitedto, medical complexity, age, ability to pay, insurance status, substance use status, ordemographics. The program serves all populations, including those on Medicare and Medicaid.
MIHP services include but are not limited to medical diagnosis and treatment, prescriptionissuing, medical specialist referrals, laboratory services and testing, medications for opioid usedisorder (MOUD), all substance use disorder (SUD) recovery services, and support, SUDprevention and prescription education, mental health diagnosis and treatment, mental crisisassistance, assisting agency referrals, health care system navigation and patient advocacy.
Page 2
Advancing Settlement Strategies ThroughCommunity-Based Behavioral Health
The Mobile Integrated Healthcare Program directly delivers the key services identified in the
Washington State Opioid Settlement funding allocations. Among these, the Psych-ARNP position is
critical: it provides immediate, community-based behavioral health expertise that addresses
substance use disorders, co-occurring mental health conditions, and the urgent need for access
to psychiatric care in rural areas. This role not only aligns with but actively advances the core
strategies of the settlement by expanding timely treatment options, reducing reliance on
emergency departments, and strengthening long-term recovery support. Funding this position
ensures that these essential, evidence-based strategies are sustained and scaled, making a
measurable difference in the communities most impacted by the opioid crisis.
Key services (Services below are specifically called out in the Washington State Opioid Settlement
funding allocations):
Crisis assistance
Falls program
Hospice assistance
Hospital discharge follow-up
Housing assistance
Housing program referrals
Inpatient services placement assistance
Insurance navigation
Medical and mental health prescriptions
Medical clearance field assistance
Medical specialist referrals
Medication education
Mobile lab and testing services
Mobile medical diagnosis and treatment
Mobile mental health diagnosis &
treatment
Narcan distribution and leave-behind
No-barrier MOUD services & referrals
Overdose follow-up
Public health assistance
Re-introduction care and assistance
Social and support agency referrals
SUD prevention assistance
SUD treatment and recovery support
Wound care
Page 3
MIHP at Work: Saving Millions andImproving Lives in Mason County
Over 1,300 individual patients received medical services, resultingin more than 2,500 total visits
62% of our patients were identifiedas high-risk for emergency roomvisits without MIHP intervention
12% of MIHP patients requiredhospital visits despite MIHP services,indicating successful triage andappropriate referrals
The MIHP eliminatedan estimated $6.2million in healthcarecosts in North MasonCounty.
The P-ARNP has
provided
specialized
mental health
and SUD care to
over 10% of MIHP
patients since
October 2023,
while working at
0.4 FTE.
The Fire Authority’s
emergency call
volume declined for
the first time in 30
years, with nearly 100
fewer calls.
Building a Sustainable Future for RuralHealthcare
The Mobile Integrated Health Program is proving what is possible when collaboration, innovation,
and community need come together. In just three years, MIHP has transformed the way
healthcare is delivered in mason county, meeting patients where they are, whether at home, in
the community, or in crisis. By bringing medical, mental health, and substance use disorder
services directly to those who need them most, MIHP has reduced unnecessary 911 calls,
prevented hospital readmissions, expanded access to behavioral health care, and saved millions
in healthcare costs. These measurable results are improving lives and strengthening our
community.
At the heart of this success is the Psychiatric Advanced Registered Nurse Practitioner (Psych-
ARNP). This position is essential to MIHP’s model, providing immediate, community-based
psychiatric care for patients struggling with mental health and substance use disorder (SUD). The
Psych-ARNP ensures that individuals receive timely, specialized treatment, reducing the burden
on emergency departments and law enforcement while advancing recovery and stability for
vulnerable populations. This role directly aligns with and fulfills the core strategies outlined in the
Washington state opioid settlement funding allocations, making it a cornerstone of both MIHP’s
impact and its future sustainability.
Yet, this work cannot continue without sustainable funding. MIHP has built a system of care that is
responsive, cost-effective, and centered on patients. With continued investment, the program will
not only maintain this impact but expand it, ensuring equitable access to healthcare for all,
stabilizing patients in crisis, and addressing the root causes of the opioid epidemic in our rural
communities.
The evidence is clear: MIHP works. The Psych-ARNP role is essential to that success. Now is the
time to ensure this proven, life-saving model is sustained and scaled for the future of mason
county.
To review the proposal in more detail, please feel free to contact:
Beau Bakken, Fire Chief
North Mason Regional Fire Authority
bbakken@northmasonrfa.com
360-275-6711 ext. 200
Page 5
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No.
From: Travis Adams/South Mason Fire Ext: Click or tap here to enter text.
Department: Central Services Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): 9/29/2025 Agenda Date(s): 9/30/2025
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other
(Please ensure proper internal review channels have been followed, this is the responsibility of the
requesting Department)
Item:
Notice of Public Hearing- South Mason Fire District Territory Withdrawal
Background/Executive Summary:
South Mason Fire District (SMFD) has voted on the withdrawal of Squaxin Island Tribe territory.
Commissioners must hold a separate public hearing to affirm the findings by SMFD per
RCW 57.28.060-.080. Attached is the Notice of Public Hearing set for 10/28/2025.
Associated Costs/Budget Impact (amount, funding source, budget amendment, etc.):
N/A
Public Outreach:
Public hearing to be held on 10/28/2025 in regards to this matter
Requested Action:
Approval to set a public hearing on October 28, 2025 at 9:15 a.m. to take public comment on the
withdrawal of identified Squaxin Island Tribe parcels from the South Mason Fire & Rescue District.
Attachment(s):
SMF Findings of fact and conclusions
Notice of Public Hearing SMFD
NOTICE OF HEARING
NOTICE IS HEREBY GIVEN that the Board of Mason County Commissioners will hold
a public hearing in Mason County Building I, Commission Chambers, 411 North Fifth Street, Shelton,
WA 98584 on Tuesday, October 28th, 2025 at 9:15 a.m.
SAID HEARING will be to take public comment on the withdrawal of identified Squaxin
Island Tribe parcels from the South Mason Fire & Rescue District
Public testimony will be available in-person or via Zoom. The URL is available on the County
website https://www.masoncountywa.gov/ to sign into the meeting. Please use the “raise hand”
feature to be recognized by the Chair to provide your testimony. You can also email testimony to
msmith@masoncountywa.gov or mail to the Commissioners’ Office, 411 N 5th St, Shelton, WA
98584; or call (360) 427-9670 ext. 230.
If special accommodations are needed, please contact the Commissioners' office, (360) 427-
9670 ext. 419.
DATED this 30th day of September, 2025.
BOARD OF COUNTY COMMISSIONERS
MASON COUNTY, WASHINGTON
__________________________________
McKenzie Smith, Clerk of the Board
Bill: Central Services
411 N 5th Street
Shelton, WA 98584
Cc: Commissioners
Public Works
Shelton Journal: Publ. 2t: October 9, 2025 & October 16, 2025
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No.
From: Travis Adams- Marissa Newby (MCD) Ext: Click or tap here to enter text.
Department: Central Services Briefing: ☒
Action Agenda: ☐
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): 9/29/2025 Agenda Date(s): N/A
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other
(Please ensure proper internal review channels have been followed, this is the responsibility of the
requesting Department)
Item: Mason Conservation District- Riparian Enhancement Plan
Background/Executive Summary:
In early 2024, Mason Conservation District (MCD) proposed a long term plan to secure grant funding to
replant riparian zones within Mason County. The BOCC gave MCD has received funding for the project
and wishes to inform the BOCC of the process to plant and restore 12.6 acres of native plant communities
along Swift Creek in the Skokomish River Watershed. A map of the planting site is provided for review.
Associated Costs/Budget Impact (amount, funding source, budget amendment, etc.):
N/A
Public Outreach:
N/A
Requested Action:
No formal action from the board at this time.
Attachment(s):
Project: 24-1100 Southern Hood Canal Riparian Enhancement – Phase 5
Project: 24-1100 Southern Hood Canal Riparian Enhancement – Phase 5
Riparian Enhancement Plan
Landowner: Mason County
Parcel #s: 421182200010, 421182400130
Planting Site: MC DIPS Southeast
Mason Conservation District (MCD) proposes to plant and restore 12.6 acres of native plant communities
along Swift Creek in the Skokomish River Watershed. A map of the planting site is provided below
(Figure 3).
Existing Conditions Assessment:
Figure 1: Photo of restoration area dominated by reed canary grass. Figure 2: Understory planting area dominated by
Himalayan blackberry, lacking tree and shrub recruitment.
Conservation Level: Local government property Landowner Acknowledgement in process.
If funded the Mason County would sign a 10-year landowner agreement
Current use: This is vacant land with no current use.
Climate: 40 to 60 inches of rain per year
Water quality: There are no listed water quality concerns according to Washington State Department of
Ecology’s Water Quality Atlas Map.
Dominant plant species: Some areas have a complete lack of canopy cover (figure 1.) and are dominated
by reed canary grass. Overstory species are red alder and black cottonwood (figure 2.). Dominant
understory species is Himalayan blackberry.
Soil type:
- Dungeness fine sandy loam, 0 to 2 percent slopes
- Pilchuck gravelly loamy sand, 0 to 3 percent slope
- Dungeness silt loam, 0 to 2 percent slope
- Pilchuck loamy sand, 0 to 3 percent slope
Site hydrology conditions: Site is dry in the summer, typically flooded in the winter.
Available water storage by soil type:
- Dungeness fine sandy loam – 14.46 cm
- Pilchuck gravelly loamy sand – 4.65 cm
- Dungeness silt loam – 15.84 cm
- Pilchuck loamy sand – 6.5 cm
Site Topography: Site is in the Skokomish river floodplain directly next to Swift creek. Site has ephemeral
river channels that run throughout the planting site. The site has a slope ranging from 0% to 3%.
Site access: W Skokomish Valley Rd. Access is walk in only.
Other Notes: Site is a mix of open areas and areas dominated by invasive plants and deciduous trees.
Expands on plantings completed through previously funded RCO grants.
Restoration Objectives:
Primary objective: Future large woody material recruitment to support in-stream habitat complexity for
rearing and sorting gravel for salmon spawning.
Secondary objective: Invasive weed control to promote native riparian plant diversity.
Plan Map:
Figure 3: MC DIPS Southeast Plan Map
Site Preparation Methods:
Invasive plant control:
Japanese knotweed: 69 documented knotweed sites (approximately 2 infested acres). Control Japanese
knotweed using backpack sprayers between the months of July to October. The first knotweed treatment
is a foliar application using 5% aquatic glyphosate with a backpack sprayer. The second year of treatment
will use a foliar application of 1% aquatic imazapyr. Use stem injection in sensitive areas where there are
resource concerns or drift concerns.
Himalayan blackberry: Brush cut Himalayan blackberry using gas powered mowers in the fall prior to
planting. May use aquatic glyphosate at a 1% solution with a backpack sprayer if needed.
Reed canary grass: Brush cut reed canary grass in 3-foot circles where plants will be installed in the
spring, follow up treatment with 1% glyphosate using backpack sprayers.
Riparian Planting Methods:
Total planting acres: 12.6
Average Buffer Width: 473 ft
Planting season: December to March
Plant species according to microclimate conditions. (i.e. species that do well in wet areas should be
planted closer to Swift creek). Planting site is a mix of open areas that lack canopy cover, underplantings
to encourage native plant recruitment, and revegetation areas from knotweed treatment. Revegetate
knotweed treatment sites with high density shrub planting to prevent establishment of invasive species
and prevent erosion due to bare exposed soil.
Planting methods: Use a planting shovel to pull back the dirt and create a crevice that does not go deeper
than the roots of the plant (usually 12 to 18 inches) and place a bareroot or plug plant in the crevice. No
dirt is removed during this activity. In rocky areas where it is not possible to pull dirt back to create a
crevice, an auger may be needed. This would not go deeper than the roots of the plant. Dirt that is
removed using an auger is placed back around the plant.
Plant protection: Install one wooden stake and plastic tube around each installed plant in open areas
dominated by reed canary grass or areas dominated by Himalayan blackberry.
Knotweed Revegetation:
Acres: 2 acres
Planting Density: 800 plants per acre (dense to prevent invasive establishment and soil erosion)
Planting spacing: 4 feet
Plant number: 1,600
Species list: *Species selection may change depending on nursery availability or changing site conditions.
Grand fir, Western red cedar, Western hemlock, Sitka spruce, Douglas fir, grand fir, vine maple, oregon
ash, bitter cherry, salmon berry, pacific dogwood, Black gooseberry, crabapple, pacific willow, sitka
willow, Scouler’s willow, twin berry, red flowering currant, Nootka rose, elderberry, snowberry, pacific
ninebark, red osier dogwood.
Underplanting
Acres: 8.2 acres
Planting Density: 110 plants per acre (low density to account for deciduous tree presence)
Planting spacing: 20 feet between conifers
Species list: Species selection may change depending on nursery availability or changing site conditions.
Western Hemlock, Sitka spruce, Western red cedar, Grand fir, Douglas fir.
Plant number: 900
Open Areas: (dominated by reed canary grass)
Acres: 2.4 acres
Planting Density: 434 plants per acre
Planting spacing: 10 feet
Species list: Species selection may change depending on nursery availability or changing site conditions.
Grand fir, Western red cedar, Western hemlock, Sitka spruce, Douglas fir, grand fir, vine maple, oregon
ash, bitter cherry, salmon berry, pacific dogwood, Black gooseberry, crabapple, pacific willow, sitka
willow, Scouler’s willow, twin berry, red flowering currant, Nootka rose, elderberry, snowberry, pacific
ninebark, red osier dogwood.
Total plants: 1,050
Implementation Monitoring:
Incidental monitoring will be ongoing as maintenance activities are completed to assess the need for
replants, mortality, invasive species cover and species survival.
Monitoring techniques
- Before and after photos of site preparation, planting, and maintenance activities
- Densitometer results
- Areil or drone imagery
Post-Implementation Maintenance:
Invasive plant control: Follow up treatment for Himalayan blackberry, Japanese knotweed, and reed
canary grass after planting. Treatment methods for each species are listed in “Site Preparation Methods”
section. Priority treatment will occur within 3 feet of installed plants.
Replace or remove plant protectors - Remove protective plastic tubing and wooden stakes from around
installed plants that are either 6 feet tall or have grown beyond the diameter of the tubing. Replace
broken, damaged, or missing plant protectors in the same place. Wooden stakes would be added where
missing and pounded into the ground up to 8 inches in the same hole as the original stake.
Adaptive replants: This will be assessed annually during invasive plant control to determine the species
and quantities needed to achieve an 80% plant survivability and to maintain planting density. Installed
plants that died will be replaced in the same hole that the original plant was planted.
Adaptive management:
The site will be assessed annually to determine if changes to the stewardship plan are needed.
As Built Documentation:
Will be completed after implementation.
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No.
From: Jennifer Beierle Ext: 532
Department: Central Services Briefing: ☒
Action Agenda: ☐
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): 9/29/2025 Agenda Date(s): Click or tap here to enter text.
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other
(Please ensure proper internal review channels have been followed, this is the responsibility of the
requesting Department)
Item:
Overview of the 2026 Proposed Budget Draft
Background/Executive Summary:
The 2026 proposed summary budget includes the Board of County Commissioner’s maintenance level
budget as of September 29, 2025.
Policy Level Requests (those requests above Maintenance Level) are also included in this presentation.
Associated Costs/Budget Impact (amount, funding source, budget amendment, etc.):
See attached.
Public Outreach:
The 2026 proposed budget summary and detail will be posted on the County’s website:
www.masoncountywa.gov by November 17, 2025. The public is invited to comment throughout the
budget process.
Requested Action:
Request the Board review the draft 2026 Mason County Budget for the General Fund by Department and
all other County funds at the fund level.
Attachment(s):
2026 Mason County Summary Draft Budget as of September 29, 2025:
General Fund by Department & all County funds at the fund level.
Updated 10-1-25
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No.
From: Kell Rowen Ext: 286
Department: Community Development Briefing: ☒
Action Agenda: ☐
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): May 19, June 2, 16, & 30, 2025,
September 29, 2025 Agenda Date(s): July 8, 2025; October 14, 2025
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☒ Other
Building, Planning, EH, Sheriff’s Office, Public Works, Fire Marshal, Code Enforcement
Item: Amending Mason County Code Title 5, Chapter 5.18 Temporary Outdoor Public Events (TOPE)
Background/Executive Summary: In 2009, the Board of County Commissioners adopted an ordinance
amending Title 5, Chapter 5.18 including changing the title from Music Festivals to Temporary Outdoor
Public Event (TOPE). These new amendments attempt to clarify the regulatory framework with an
increased emphasis on public safety, interagency review and constitutional protections while adapting to
smaller-scale events that may still have significant community impact.
Although the Department of Community Development (DCD) is bringing this draft amendment forward,
it represents a collaborative effort among multiple county departments. Representatives from Public
Works, the Sheriff's Office, and Environmental Health worked alongside staff from Planning, Building,
the Fire Marshal, and Code Enforcement to develop a more comprehensive and practical update to Mason
County Code Chapter 5.18.
Associated Costs/Budget Impact (amount, funding source, budget amendment, etc.): None
Public Outreach: Website, Shelton-Mason County Journal, direct outreach to known venue operators.
Requested Action: Discuss the amendments and any additional changes, with a focus on the total number
of days/year a property can hold such events (section is highlighted in the draft code).
Place on October 14 Action Agenda to set a public hearing for November 25, 2025 to take public
testimony and consider the amendments.
Attachment(s): Revised Draft TOPE amendments to Title 5, Chapter 5.18 (redlined and clean version
with the most recent amendments); Comparison table (2009 vs 2025); Ordinance
Title 5 - BUSINESS LICENSES AND REGULATIONS
Chapter 5.18 TEMPORARY OUTDOOR PUBLIC EVENT*
Mason County, Washington, Code of Ordinances Created: 2024‐07‐02 08:32:59 [EST]
(Supp. No. 67, 5-24, Update 2)
Page 1 of 7
Chapter 5.18 TEMPORARY OUTDOOR PUBLIC EVENT*
Sections:
5.18.010 Definition.
"Temporary Outdoor Public Event" shall be any temporary activity lasting more than four contiguous hours
that is not designed or intended to be a permanent use of a structure(s) or the land it occupies and is open to the
public. Such events are open to the public with or without a fee for a specified period/duration of time that is
prearranged with and permitted by Mason County and will attract and accommodate the following number of250
people at any given time, or 50 people at any given time when located in a residential zone.
• Five thousand or more for events occurring with the Urban Growth Areas
• Three thousand or more for event occurring outside the Urban Growth Areas
Such events can include, but are not limited to, presentations of outdoor, live or recorded musical
entertainment or other large events which the applicant or Director of Community Development, or designee,
believes or has reason to believe will attract numbers of people as described above. Events for any number of
people which are not advertised as open to the public with or without a fee or events which are authorized by
public schools or governmental entities held on public lands1 shall not be classified as Temporary Outdoor Public
Events and shall not be subject to the standards set forth in this code section. Examples of events that are exempt
shall include, but not be limited to, the following: Events protected by the First and Fourth amendments of the
United States Constitution, such as gatherings intended primarily for the free expression of political or religious
ideas shall not be subject to the standards set forth in this code section.
(a) Events protected by the First and Fourth amendments of the United States Constitution, such as
gatherings intended primarily for the free expression of political or religious ideas.
(ab) Family reunions/picnics;
(bc) Weddings, Birthdays, Anniversaries, Funerals;
(cd) Events held on school grounds;
(de) Business or Corporate Retreats;
(ef) Organized religious events located at an established religious facility;
(fg) Events, uses or activities which have been authorized through an approved discretionary land use
permit; or which are conducted in a public park or on public lands1 with approval of the local governing
agencies;
(g) Events subject to the exemptions of subsection 5.18.060(c).
(Ord. No. 61-09, Att. A, 7-7-2009)
1 Public lands as defined herein shall be those properties owned and/or operated by government agencies
including state, county, municipal, township, district, or other governmental unit.
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Page 2 of 7
5.18.020 Basic clause.
A valid county permit shall be obtained by any person, persons, corporation, organization, landowner, or
lessor prior to allowing, encouraging, organizing, conducting, permitting, or advertising a temporary outdoor public
event ("Event"). Each event type, as defined in Section 5.18.010, requires an individual permit. Responsibility for
compliance with this provision and securing the necessary permits rests with all persons, corporations,
organizations, landowners, or lessors associated with the event.
It shall be unlawful for any person, persons, corporation, organization, landowner, or lessor to allow,
encourage, organize, conduct, permit or cause to be advertised a temporary outdoor public event ("Event") unless
a valid county permit has been obtained for the operation of said Event. One such permit shall be required for
each event as defined in Section 5.18.010. Criminal or civil liability for failure to comply with the provisions of this
chapter shall rest in all persons, corporations, organizations, landowners or lessors who are responsible for
obtaining permits under this provision.
(Ord. No. 61-09, Att. A, 7-7-2009)
5.18.030 Event location and duration limitations.
(a) Temporary Outdoor Public Events shall be allowed, upon approved application, within all Mason County
urban growth areas and any rural residential districts outside the urban growth areas. The approval of an
event permit provides for a temporary use of that property not otherwise allowed. All other regulations,
aside from the approved event, shall remain in effect.
(b) Location: Public events shall be operated in a location that is greater than three hundred feet from any
schoolhouse, church, house, residence or other human habitation. Variation from this requirement will be at
the discretion of the permitting authority and evaluated on an individual basis. Applicants who seek written
permission or waivers from property owners within three hundred feet of an event can submit
documentation to obtain a variance from this requirement. Events over 2,000 attendees must meet the
proximity standards of RCW 70.108.100.
(cb) Events within these areas shall be limited to fourteen cumulative days on any individual property within a
twelve-month period. It is at the applicant's discretion as to how the days are utilized throughout the twelve-
month period.
(Ord. No. 61-09, Att. A, 7-7-2009)
5.18.040 Permit required; fee regulation.
No temporary outdoor public event may be held in Mason County outside the limits of the incorporated
cities unless the person or persons sponsoring said event shall first obtain a permit as hereinafter provided and
shall comply with all regulations herein provided and that tThe fee for the temporary outdoor public event permit
to meet the cost of administering the same shall be three hundred fifty dollars or two hundred fifty dollarsas
indicated in the fee schedule for each reviewing department for each event.
(Ord. No. 61-09, Att. A, 7-7-2009)
5.18.050 Age of applicant.
No permit shall be issued to any person under eighteen years of age, or twenty-one if alcohol is to be served.
(Ord. No. 61-09, Att. A, 7-7-2009)
Formatted: Highlight
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(Supp. No. 67, 5-24, Update 2)
Page 3 of 7
5.18.060 Permit application; procedure.
(a) Written aApplication for a temporary outdoor public event permit shall be made to the Permit Assistance
Center, 426 W. Cedar615 W. Alder Street, Shelton, WA 98584 and said application must be submitted sixty or
more days prior to the first day upon which said Event is to be or may be held. Approval of permits as herein
provided for shall be made within forty-five days after application therefore unless such permit shall be
denied. Denial of the permit by the Department of Community Development shall be in writing with reasons
for the denial and shall be subject to appeal to the Hearing Examiner by action filed within ten days of the
denial.
(b) The County may require proper insurance, indemnification and hold harmless agreements, proof of
possession of any Federal, State, or locally required permits or licenses, damage deposits, deposits for
payment for cleanup, traffic control, security and other similar requirements which shall be identified in the
permit.
(c) No fee, indemnification agreement or insurance requirement shall be imposed when prohibited by the First
and Fourteenth Amendments to the United States Constitution. Political or religious activity intended
primarily for the communication or expression of ideas shall be presumed to be a constitutionally protected
event. Factors that may be considered in evaluating whether or not the fee applies include the nature of the
event; the extent of commercial activity, such as the sales of food, goods, and services; product advertising
or promotion, or other business participation in the event; the use or application of any funds raised; if part
of any annual tradition or series, previous events in the sequence; and the public perception of the event.
(cd) A valid approved permit shall be posted at least ten days prior to each event and at all times during the event
in a conspicuous place where any event subject to this section is being conducted.
(Ord. No. 61-09, Att. A, 7-7-2009)
5.18.070 Submission of plans for approval; approving agencies.
Whenever approval by a County government agency other than the Department of Community Development
is required, application for such approval shall be made in the same manner at the times provided when applying
for a permit for the temporary outdoor public event. When any type of physical facility is required or subject to
approval hereunder, preliminary approval may be granted based upon specific plans proposed and submitted by
the applicant. All such facilities shall be subject to inspection by the approving agencies or departments. Should
the actual facility or construction fail to meet the standards approved in the proposed plans such preliminary
approval shall be withdrawn and any and all permits granted subject to such approval shall be withdrawn.
(Ord. No. 61-09, Att. A, 7-7-2009)
5.18.080 Pre-application conference.
Every person, corporate or organization representative, landowner or lessor applying for a new or modified
Temporary Outdoor Public Event permit shall attend a Pre-Application Conference. The purpose of this conference
is to discuss the nature of the proposed Event, the application and permit requirements, fees, review process and
schedule, applicable plans, map, policies and regulations. In order to expedite review of the application, the county
shall invite all affected departments, agencies and/or special districts to the Pre-Application Conference. County
staff will give preliminary feedback to the potential applicant based on the level of information provided by the
applicant at the conference and will inform the applicant of issues or special requirements that may result from
the Application. The more information provided by the applicant for the pre-application conference, the more
effective the comments from staff will be on the components of the proposed Event.
Created: 2024‐07‐02 08:32:59 [EST]
(Supp. No. 67, 5-24, Update 2)
Page 4 of 7
(Ord. No. 61-09, Att. A, 7-7-2009)
5.18.0790 Conditions.
(a) Public Health Department: No permit for a temporary outdoor public event shall be granted unless the
application is accompanied by the written approval of the Mason County Health Department indicating that
the applicants for said permit have complied with the health requirements of said department If food will be
served on the premises, each vendor shall obtain the appropriate Food Establishment Permit according to
MCC 6.08.
1. Requirements for events with less than 2000 estimated maximum daily attendees:
a. Toilet Facilities: Approved means of sewage collection are toilets connected to an approved
public sewer, on-site septic system, large on-site septic system, or use of chemical toilets. Use of
pit privies and outhouses is prohibited. All Sewage generated at the event shall be disposed of in
accordance with MCC 6.76. The number of toilets shall be supplied according to the following
table:
Estimated Maximum Daily Attendees Required Number of Toilets
0-50 2
51-499 One for every 83 attendees
500-1999 Six for 500 attendees plus 2 for every additional
500 attendees
b. Potable water: Potable water, including that used for handwashing, must be sourced from an
approved public water system in compliance with WAC 246-290 and WAC 246-291 or bottled
water produced in accordance with WAC 16-165
2. Requirements for events with 2000 or more estimated maximum daily attendees shall comply with RCW
70.108 and WAC 246-374. Where WAC 246-374 conflicts with Mason County Code or other chapters of Title
246 WAC, the more stringent requirement shall apply.for like or similar facilities. Said approval shall indicate
the type and adequacy of water supply to be provided, the type and adequacy of toilet, waste collection and
washing facilities to be provided, and if there is to be food served on the premises, the type and adequacy of
food preparation and food service facilities to be provided.
(b) Public Safety Plan: This plan shall provide for an appropriate level of public safety under the authority and
approval of the Mason County Fire Marshal in consultation with additional local fire districts, Mason County
Sheriff’s Office, and Public Works. The contents of this plan shall include, but are not limited to the following
elements and details:
1. Fire Protection: No permit shall be granted hereunder unless the applicant has shown that the
Mason County Fire Marshal The applicant shall demonstrate the event has approved fire protection
devices and equipment available at, or near any building, tent, stage or enclosure wherein or
whereupon persons may be expected to congregate at any time during the course of such
temporary outdoor publicthe event for which a permit is hereunder required.
2. Traffic Control/Access: A Traffic Control/Access plan shall be submitted as part of the application
package that shows the measures intended to minimize impacts to the roads and traffic. This should
include a description of the expected traffic volumes, what measures will be used for traffic flow
Created: 2024‐07‐02 08:32:59 [EST]
(Supp. No. 67, 5-24, Update 2)
Page 5 of 7
control, and what signs are proposed. A Road Use Permit from the Public Works Department will be
required for road closures or event parking on County roads or in the County rights-of-way. Said
plan shall not be approved until it is demonstrated to the Mason County Sheriff's Office that
adequate traffic control and crowd protection policing have been contracted for or otherwise
provided by the applicant. Should the event location impact a state route, the appropriate state
agencies shall be involved in any traffic control and police protection plans.
3. Parking: A parking plan which includes a scale drawing shall be provided showing adequate off-
street parking facilities are available adjacent to the location for which the permit is requested.
Adequate ingress and egress shall be provided from such parking area to facilitate the movement of
any vehicle at any time to or from the parking area. If buses are to be used to transport people to
the event, it shall be shown that public parking or parking as described above is available at any site
buses depart for the event venue. Traffic resulting from any temporary activity shall not adversely
affect surrounding properties or adjoining rights of way. Any determination of adverse effects shall
be made by the Director of Public Works.
4. Crowd Managers: No fewer than two trained Crowd Managers, and not fewer than one trained
Crowd Manager for each 250 persons or portion thereof shall be provided for the event. The duties
of Crowd Managers shall include but not be limited to identifying, posting and maintaining egress
routes, mitigation of any fire hazards, verifying compliance with permit conditions, directing and
assisting with the evacuation of attendees in an emergency, assist emergency response personnel as
requested and any other duties as directed by the Fire Marshal or identified in the Public Safety
Plan. The training and qualifications of Crowd Managers shall be approved by the Fire Marshal or
his/her designee.
(c) Traffic Control - Police Protection: No permit shall be granted hereunder unless it shall be approved by the
Mason County Sheriff's Department that adequate traffic control and crowd protection policing have been
contracted for or otherwise provided by the applicant. Should the event location impact a state route, the
appropriate state agencies shall be involved in any traffic control and police protection plans.
(d) Parking: Application for a permit under this title shall be accompanied by a scale drawing showing adequate
off street parking facilities having been available adjacent to the location for which the permit is requested.
Adequate ingress and egress shall be provided from such parking area to facilitate the movement of any
vehicle at any time to or from the parking area. PROVIDED, that should buses be used to transport persons to
the entertainment, amusement or assembly, it shall be shown that public parking or parking as described
above is available at any site from which buses are scheduled to transport persons to an event regulated by
this Chapter. Traffic resulting from any temporary activity shall not adversely affect surrounding properties
or adjoining rights of way. The Director of Public Works shall make any determination of adverse affects.
(ec) Inspection: No permit shall be granted hereunder unless tThe applicant shall in writing upon the application
for such a permit consent to allow the law enforcement and public health and fire control officers of the
county and its representatives to come upon the premises for which the permit has been granted for the
purpose of inspection and enforcement of the terms and conditions under which of the permit is granted.
(f) Location: No temporary outdoor public event shall be operated in a location that is closer than two hundred
fifty feet from any schoolhouse, church, house, residence or other human habitation. Variation from this
requirement will be at the discretion of the permitting authority and evaluated on an individual basis.
Applicants may seek written permission or waivers from property owners within 250 feet of an event to
submit when requesting a variation from this requirement.
(g) Traffic/Access Plan: A traffic control plan shall be submitted as part of the application package that shows the
measures intended to minimize impacts to the roads and traffic. This should include a description of the
expected traffic volumes, what measures will be used for traffic flow control, and what signs are proposed. A
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2, 3, … + Start at: 1 + Alignment: Left + Aligned at:
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(Supp. No. 67, 5-24, Update 2)
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Road Use Permit will be required for road closures or event parking on County roads or in the County road
rights-of-way.
(h) Public Safety Plan: A Public Safety Plan prepared and submitted in accordance with Chapter 4, Section
403.11.22 of the 202106 International Fire Code or most current edition. This plan shall provide for an
appropriate level of public safety under the authority and approval of the Mason County Fire Marshal in
consultation with additional local fire districts, as applicable. The contents of this plan shall include, but are
not limited to, provisions for emergency vehicle ingress and egress, fire protection, emergency medical
services, and the need for fire and emergency medical services personnel at the event.
(Ord. No. 61-09, Att. A, 7-7-2009)
5.18.100 Compliance with rules and regulations.
No application for a temporary outdoor public event permit shall be issued until the Department of
Community Development shall have had an investigation and report as to whether the location or place to be used
as a site for a temporary outdoor public event conforms to all rules and regulation of the Code of Mason County
and the state law, particularly in regard to land use, fire, health, building, sanitary conditions and toilet
conveniences.
(Ord. No. 61-09, Att. A, 7-7-2009)
5.18.11080 Revocation of permit; statement of right.
The temporary outdoor public event permit issued under the provisions of this Chapter shall state in
substance that such permit is issued as a public safety, sanitary and fire requisition measure, and that the right of
the Department of Community Development to revoke such permit is a consideration of issuance. If any
Temporary Outdoor Public Event in Mason County is not being operated in accordance with the rules and
regulations prescribed in this Chapter and set forth in the State law, the permittee shall be subject to revocation of
the permit, and the permittee or other individual responsible subject to such other punishment as the law and this
Chapter provide.
(Ord. No. 61-09, Att. A, 7-7-2009)
5.18.12090 Appeals.
Administrative decisions of the Community Development Director or her/his designee shall be final and
conclusive, unless a written statement of appeal is filed using the appeal procedures contained in Mason County
Development Code Chapter 15.11 Appeals. Said statement shall set forth any alleged errors and/or the basis for
appeal and shall be accompanied by a fee in an amount as set by resolution of the board.
The timely filing of an appeal shall stay the effective date of the decision until such time as the appeal is
heard and decided or is withdrawn. The burden of proof regarding modification or reversal shall rest with the
appellant.
(Ord. No. 61-09, Att. A, 7-7-2009)
Created: 2024‐07‐02 08:32:59 [EST]
(Supp. No. 67, 5-24, Update 2)
Page 7 of 7
5.18.130 Enforcement.
Mason County is hereby authorized and directed to see that all provisions of the state law and local rules and
regulations are enforced.
(Ord. No. 61-09, Att. A, 7-7-2009)
5.18.140 Violation; penalty.
Any person who shall violate or fail to comply with any provision of this chapter or who shall counsel, aid or
abet such a violation or failure to comply shall be deemed guilty of a gross misdemeanor and shall, upon conviction
thereof, be fined in the sum of not more than one thousand dollars or imprisoned in the County Jail for not more
than ninety days, or both. Compliance shall constitute minimum health, sanitation and safety provisions and failure
to comply with the terms and conditions shall constitute a public nuisance and shall be subject to all criminal, civil,
and equitable remedies as such.
(Ord. No. 61-09, Att. A, 7-7-2009)
5.18.1150 Severability.
If any section of this Chapter or its application to any person or circumstances is held invalid, the remainder
of this Chapter shall remain in effect.
(Ord. No. 61-09, Att. A, 7-7-2009)
Title 5 - BUSINESS LICENSES AND REGULATIONS
Chapter 5.18 TEMPORARY OUTDOOR PUBLIC EVENT*
Mason County, Washington, Code of Ordinances Created: 2024-07-02 08:32:59 [EST]
(Supp. No. 67, 5-24, Update 2)
Page 1 of 4
Chapter 5.18 TEMPORARY OUTDOOR PUBLIC EVENT*
Sections:
5.18.010 Definition.
"Temporary Outdoor Public Event" shall be any temporary activity lasting more than four contiguous hours
that is not designed or intended to be a permanent use of a structure(s) or the land it occupies and is open to the
public. Such events can include, but are not limited to, presentations of outdoor, live or recorded musical
entertainment or other events. Events which are not advertised as open to the public or events which are
authorized by public schools or government entities held on public lands1 shall not be classified as Temporary
Outdoor Public Events and shall not be subject to the standards set forth in this code section. Events protected by
the First and Fourth amendments of the United States Constitution, such as gatherings intended primarily for the
free expression of political or religious ideas shall not be subject to the standards set forth in this code section.
(Ord. No. 61-09, Att. A, 7-7-2009)
1 Public lands as defined herein shall be those properties owned and/or operated by government agencies
including state, county, municipal, township, district, or other governmental unit.
5.18.020 Basic clause.
A valid county permit shall be obtained by any person, persons, corporation, organization, landowner, or
lessor prior to allowing, encouraging, organizing, conducting, permitting, or advertising a temporary outdoor public
event ("Event"). Each event type, as defined in Section 5.18.010, requires an individual permit. Responsibility for
compliance with this provision and securing the necessary permits rests with all persons, corporations,
organizations, landowners, or lessors associated with the event.
(Ord. No. 61-09, Att. A, 7-7-2009)
5.18.030 Event location and duration limitations.
(a) Temporary Outdoor Public Events shall be allowed, upon approved application, within all Mason County
urban growth areas and any rural residential districts outside the urban growth areas. The approval of an
event permit provides for a temporary use of that property not otherwise allowed. All other regulations,
aside from the approved event, shall remain in effect.
(b) Location: Public events shall be operated in a location that is greater than three hundred feet from any
schoolhouse, church, house, residence or other human habitation. Variation from this requirement will be at
the discretion of the permitting authority and evaluated on an individual basis. Applicants who seek written
permission or waivers from property owners within three hundred feet of an event can submit
documentation to obtain a variance from this requirement. Events over 2,000 attendees must meet the
proximity standards of RCW 70.108.100.
(c) Events within these areas shall be limited to fourteen cumulative days on any individual property within a
twelve-month period. It is at the applicant's discretion as to how the days are utilized throughout the twelve-
month period.
(Ord. No. 61-09, Att. A, 7-7-2009)
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(Supp. No. 67, 5-24, Update 2)
Page 2 of 4
5.18.040 Permit fee.
The fee for the temporary outdoor public event permit to meet the cost of administering the same shall be
three hundred fifty dollars or as indicated in the fee schedule for each reviewing department.
(Ord. No. 61-09, Att. A, 7-7-2009)
5.18.050 Age of applicant.
No permit shall be issued to any person under eighteen years of age, or twenty-one if alcohol is to be served.
(Ord. No. 61-09, Att. A, 7-7-2009)
5.18.060 Permit application; procedure.
(a) Application for a temporary outdoor public event permit shall be made to the Permit Assistance Center, 615
W. Alder Street, Shelton, WA 98584 and said application must be submitted sixty or more days prior to the
first day upon which said Event is to be or may be held.
(b) The County may require proper insurance, indemnification and hold harmless agreements, proof of
possession of any Federal, State, or locally required permits or licenses, damage deposits, deposits for
payment for cleanup, traffic control, security and other similar requirements which shall be identified in the
permit.
(c) A valid approved permit shall be posted at least ten days prior to each event and at all times during the event
in a conspicuous place where any event subject to this section is being conducted.
(Ord. No. 61-09, Att. A, 7-7-2009)
5.18.070 Conditions.
(a) Public Health Department: If food will be served on the premises, each vendor shall obtain the appropriate
Food Establishment Permit according to MCC 6.08.
1. Requirements for events with less than 2000 estimated maximum daily attendees:
a. Toilet Facilities: Approved means of sewage collection are toilets connected to an approved
public sewer, on-site septic system, large on-site septic system, or use of chemical toilets. Use of
pit privies and outhouses is prohibited. All Sewage generated at the event shall be disposed of in
accordance with MCC 6.76. The number of toilets shall be supplied according to the following
table:
Estimated Maximum Daily Attendees Required Number of Toilets
0-50 2
51-499 One for every 83 attendees
500-1999 Six for 500 attendees plus 2 for every additional
500 attendees
b. Potable water: Potable water, including that used for handwashing, must be sourced from an
approved public water system in compliance with WAC 246-290 and WAC 246-291 or bottled
water produced in accordance with WAC 16-165
Created: 2024-07-02 08:32:59 [EST]
(Supp. No. 67, 5-24, Update 2)
Page 3 of 4
2. Requirements for events with 2000 or more estimated maximum daily attendees shall comply with RCW
70.108 and WAC 246-374. Where WAC 246-374 conflicts with Mason County Code or other chapters of Title
246 WAC, the more stringent requirement shall apply.
(b) Public Safety Plan: This plan shall provide for an appropriate level of public safety under the authority and
approval of the Mason County Fire Marshal in consultation with additional local fire districts, Mason County
Sheriff’s Office, and Public Works. The contents of this plan shall include, but are not limited to the following
elements and details:
1. Fire Protection: The applicant shall demonstrate the event has approved fire protection devices and
equipment available at, or near any building, tent, stage or enclosure wherein or whereupon
persons may be expected to congregate at any time during the course of the event.
2. Traffic Control/Access: A Traffic Control/Access plan shall be submitted as part of the application
package that shows the measures intended to minimize impacts to the roads and traffic. This should
include a description of the expected traffic volumes, what measures will be used for traffic flow
control, and what signs are proposed. A Road Use Permit from the Public Works Department will be
required for road closures or event parking on County roads or in the County rights-of-way. Said
plan shall not be approved until it is demonstrated to the Mason County Sheriff's Office that
adequate traffic control and crowd protection policing have been contracted for or otherwise
provided by the applicant. Should the event location impact a state route, the appropriate state
agencies shall be involved in any traffic control and police protection plans.
3. Parking: A parking plan which includes a scale drawing shall be provided showing adequate off-
street parking facilities are available adjacent to the location for which the permit is requested.
Adequate ingress and egress shall be provided from such parking area to facilitate the movement of
any vehicle at any time to or from the parking area. If buses are to be used to transport people to
the event, it shall be shown that public parking or parking as described above is available at any site
buses depart for the event venue. Traffic resulting from any temporary activity shall not adversely
affect surrounding properties or adjoining rights of way. Any determination of adverse effects shall
be made by the Director of Public Works.
4. Crowd Managers: No fewer than two trained Crowd Managers, and not fewer than one trained
Crowd Manager for each 250 persons or portion thereof shall be provided for the event. The duties
of Crowd Managers shall include but not be limited to identifying, posting and maintaining egress
routes, mitigation of any fire hazards, verifying compliance with permit conditions, directing and
assisting with the evacuation of attendees in an emergency, assist emergency response personnel as
requested and any other duties as directed by the Fire Marshal or identified in the Public Safety
Plan. The training and qualifications of Crowd Managers shall be approved by the Fire Marshal or
his/her designee.
(c) Inspection: The applicant shall consent to allow the county and its representatives to come upon the
premises for purpose of inspection and enforcement of the terms and conditions of the permit.
(Ord. No. 61-09, Att. A, 7-7-2009)
5.18.080 Revocation of permit; statement of right.
The temporary outdoor public event permit issued under the provisions of this Chapter shall state in
substance that such permit is issued as a public safety, sanitary and fire requisition measure, and that the right of
the Department of Community Development to revoke such permit is a consideration of issuance. If any
Temporary Outdoor Public Event in Mason County is not being operated in accordance with the rules and
Created: 2024-07-02 08:32:59 [EST]
(Supp. No. 67, 5-24, Update 2)
Page 4 of 4
regulations prescribed in this Chapter and set forth in the State law, the permittee shall be subject to revocation of
the permit.
(Ord. No. 61-09, Att. A, 7-7-2009)
5.18.090 Appeals.
Administrative decisions of the Community Development Director or her/his designee shall be final and
conclusive, unless a written statement of appeal is filed using the appeal procedures contained in Mason County
Development Code Chapter 15.11 Appeals. Said statement shall set forth any alleged errors and/or the basis for
appeal and shall be accompanied by a fee in an amount as set by resolution of the board.
The timely filing of an appeal shall stay the effective date of the decision until such time as the appeal is
heard and decided or is withdrawn. The burden of proof regarding modification or reversal shall rest with the
appellant.
(Ord. No. 61-09, Att. A, 7-7-2009)
5.18.110 Severability.
If any section of this Chapter or its application to any person or circumstances is held invalid, the remainder
of this Chapter shall remain in effect.
(Ord. No. 61-09, Att. A, 7-7-2009)
Comparison of Mason County Code Chapter 5.18 (2009 vs 2025 Draft) Topic 2009 Ordinance 2025 Draft Ordinance Definition / Applicability Applied to events with 3,000–5,000+ attendees depending on UGA status. Now applies to any public event lasting 4+ hours; constitutional exemptions included. Permit Requirement & Responsibility Permit required for each event; broad responsibility language. Clearer language on permit obligation for all associated parties. Event Location & Proximity Limits 250 ft setback from sensitive uses; waiver possible. Increased to 300 ft with reference to RCW 70.108.100 for 2,000+ attendees. Duration Limitations Max 14 cumulative days per property per 12 months. Unchanged from 2009. Permit Fee $250 flat fee. $350 or per department fee schedule. Minimum Age of Applicant 18+ or 21+ if alcohol served. Unchanged from 2009. Application Procedure 60-day submittal, 45-day approval window, appealable denial. Updated address; otherwise unchanged. Sanitation Requirements General health approval; no numerical sanitation standards. Toilet count tables added; pit privies prohibited; MCC 6.76 compliance. Potable Water Standards Not specifically addressed. Must comply with WAC 246-290/291 or bottled water standards per WAC 16-165. Food Vendor Requirements General reference to health permits. Each vendor must obtain Food Establishment Permit per MCC 6.08. Public Safety Plan Requirements Referencing 2006 IFC, general fire protection required. More robust requirements per 2021 IFC; safety plan now mandatory. Traffic & Parking Plan Required, but minimally detailed. Detailed plan with required Road Use Permits and agency coordination. Crowd Management Not required or defined. Required: 1 per 250 people, 2 minimum, duties and training outlined. Inspection Consent General allowance for inspection. Explicit consent required in writing for County inspection and enforcement. Permit Revocation Revocation allowed if out of compliance. Clarified revocation as condition of issuance.
Appeals Appeal via MCC Ch. 15.11; standard language. Same process, but language clarified. Severability Clause Standard severability clause. Unchanged from 2009.
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No.
From: Stephanie Buhrman and Richard Dickinson Ext: 456
Department: Utilities & Waste Briefing: ☒
Action Agenda: ☐
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): September 22, June 10 and May
20, 2025 Agenda Date(s): Workshop
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other
(This is the responsibility of the requesting Department)
Item: Pre-Budget Utility Rate Workshop #3
Background/Executive Summary:
Staff presented water and sewer utility rate information to Commissioners in preparation for
2026 budget submittals. Commissioners reviewed various scenarios to meet financial goals and
“tests” and requested additional information which has been provided.
The purpose for this workshop is to answer any remaining questions and gather Commissioner
direction regarding water and sewer utility rates.
Budget Impact:
The proposed 2026 budget includes a 10% rate increase request for each sewer utility and 20%
increase for water. Adjustments will need to be made should this not be approved.
Public Outreach:
None at this time.
Requested Action:
Request Commissioners direction on water and sewer utility rates.
Attachments:
Summary Rate Scenario Tables for each utility
PROPOSED 5-YEAR
WATER AND SEWER UTILITY RATES
PRESENTED BY
MASON COUNTY PUBLIC WORKS/UTILITIES AND WASTE MANAGEMENT
SEPTEMBER 30, 2025
Recommended 5 -Year Rate Structure
Year 1 (2026) Increase sewer utilities by 10% and water utilities by 20%.
Years 2 – 5 (2027 – 2030) Increase by CPI-U with min 3% and max 5% for all except
Rustlewood water.
This will balance affordability for residents and financial stability for the funds. Staff will
continue to monitor and bring forward rate adjustments as needed.
Utilities & Waste will continue to seek operational efficiencies, but bottom line:
REVENUE IS INSUFFICIENT TO COVER O&M, DEBT SERVICE, CURRENT YEAR CAPITAL
AND FUNDING FOR FUTURE CAPITAL RESERVES.
ENTERPRISE FUNDS 403-413 SHARED FULL TIME EQUIVALENTS
Mason County’s five utilities share 17 employees equal to 12 FTEs to optimize labor costs:
9 Operations staff = 9 FTEs (1 Manager and 8 Operators ranging from OIT to Op III)
8 Administrative staff = 3 FTEs (% of management, finance and admin personnel)
Total wages budgeted in 2026 = $1,319,858, with 80% allocated to operating wages and 20% administrative wages. Employee costs are initially budgeted based on each utility’s customer base, but expenditures based on actual time billed to each utility for operations, maintenance, repairs or emergencies at each utility.
This shared staffing model eliminates the need for each utility to maintain dedicated full-time employees, improving cost efficiency and resource allocation.
3
North Bay Case Inlet Sewer
Staff proposes a 10% increase to the current NBCI sewer rate of $120 for the 2026
fiscal year. This would bring the 2026 NBCI monthly rate to $132.00.
2025 CURRENT RATE 120.00$
2026- RECOMMENDED RATE 132.00$
2027-3% Minimum Cap Threshold 135.96$
2028-3% Minimum Cap Threshold 140.04$
2029-3% Minimum Cap Threshold 144.24$
2030-3% Minimum Cap Threshold 148.57$
NORTH BAY CASE INLET-SEWER
FUND 403 - NORTH BAY CASE INLET SEWER
2026 BUDGET ASSUMPTIONS & HIGHLIGHTS:
•Rate increase of 10%, from $120 per ERU to $132 per ERU.
•ERU’s of 1435 plus 5 new connections in 2026.
•Proposed O&M Budget of $1,893,277 is a 3.6% increase over
2025 Budget.
•Debt Service of $273,825
•Proposed Capital Expenditures of $1,049,350
5
FUND 403 - CAPITAL BUDGET SUMMARY
2026 Proposed Capital expenditures of $1,049,350 include:
•General Facility Plan $220,000
•Effluent Filters $200,000
•NBCI Facility Roof Repairs $ 50,000
•Allyn Controls & TPU Lift Pump $500,000
•NBCI Road Repairs $ 60,000
•Utilities Allocation of New Vehicle $ 19,350
6
FUND 403 - BUDGET SUMMARY OVERVIEW
7
BEG FUND COMMITTED 3,151,907$
BFB- 25% OPERATING RESERVE 473,319
REVENUE 2,365,671
TOTAL FUNDS AVAILABLE 5,990,897$
OPERATING EXPENDITURES 2,167,102$
DEBT SERVICE 273,825$
CAPITAL 1,049,350
TOTAL EXPENDITURES 3,490,277$
END FUND COMMITTED 2,027,301
END FUND- EST. 25% OPERATING RESERVE 473,319
TOTAL ENDING FUND BALANCE 2,500,620
TOTAL FUNDS ENCUMBERED 5,990,897$
2026 PROPOSED BUDGET - FUND 403 The beginning and ending fund balances
includes:
•An operating reserve equal to 25%
of the current year’s proposed
operating budget to support cash
flow stability, and
•Funds committed to debt service
obligations, future capital
expenditures and unexpected &
unbudgeted expenses.
•Ending fund balance decreases by
more than $1 million in 2026.
Rustlewood Sewer
Staff proposes a 10% increase to the current Rustlewood sewer rate of $118.15 for
the 2026 fiscal year. This would bring the 2026 Belfair Sewer’s monthly rate to
$129.97.
2025 CURRENT RATE 118.15$
2026- RECOMMENDED RATE 129.97$
2027-3% Minimum Cap Threshold 133.86$
2028-3% Minimum Cap Threshold 137.88$
2029-3% Minimum Cap Threshold 142.02$
2030-3% Minimum Cap Threshold 146.28$
RUSTLEWOOD SEWER
FUND 411-160 RUSTLEWOOD SEWER
2026 BUDGET ASSUMPTIONS & HIGHLIGHTS:
•Base Rate increase of 10%, from $118.15 per ERU to $129.97 per ERU.
•ERU’s of 150 with no new connections.
•$110,000 in Grant Funding for Compliance Requirements.
•$ 62,000 in REET funding for Debt Service.
•Other funding of $100,000 needed to cover budget shortages.
•Proposed O&M Budget of $371,749 is an 15% increase over 2025 Budget.
•Debt Service of $61,992.
•Proposed Capital Expenditures of $54,050.
9
FUND 411-160 CAPITAL BUDGET SUMMARY
10
2026 Proposed Capital expenditures of $54,050 include:
•Mixer $ 50,000
•Utilities Allocation of New Vehicle $ 4,050
FUND 411-160 BUDGET SUMMARY OVERVIEW
11
The beginning and ending fund balances includes:
•The beginning operating reserve equal to 8.5%
of the current year’s proposed operating
budget and does not support cash flow
stability, and
•With significant subsidies and grant
opportunities, sufficient reserve is unable to be
created for future sustainability and capital
expenditures.
•Ending Fund balance of $39K is anticipated to
be just over 10% of operating reserve.
FUNDS AVAILABLE:
BEG FUND COMMITTED -$
BFB- OPERATING RESERVE 31,862
OTHER FUNDING 162,000
GRANTS 110,000
REVENUE 223,643
TOTAL FUNDS AVAILABLE 527,505$
FUNDS EXPENDED:
OPERATING EXPENDITURES 371,749$
DEBT SERVICE 61,992$
CAPITAL 54,050
TOTAL EXPENDITURES 487,791$
ENDING FUND BALANCE:
END FUND COMMITTED
END FUND- 25% OPERATING RESERVE 39,714
TOTAL ENDING FUND BALANCE 39,714
TOTAL FUNDS ENCUMBERED 527,505$
2026 PROPOSED BUDGET - FUND 411-160
Rustlewood Water
Staff proposes a 20% increase to the current Rustlewood Base water rate of $55 for
the 2026 fiscal year to $66. Additionally, an annual increase of 10% for years 2027-
2030 to progress financial sustainability. It is recommended to maintain the
current tier structure and rates.
2025 CURRENT RATE 55.00$
2026- RECOMMENDED RATE 66.00$
2027-10% annual increase 72.60$
2028-10% annual increase 79.86$
2029-10% annual increase 87.85$
2030-10% annual increase 96.63$
RUSTLEWOOD WATER
FUND 411-165 RUSTLEWOOD WATER
2026 BUDGET ASSUMPTIONS & HIGHLIGHTS:
•Base Rate increase of 20%, from $55 per ERU to $66 per ERU.
•Base rate includes 400 CF and tiers remain the same.
•ERU’s of 150 with no new connections.
•$420,000 in Grant Funding for Water System Upgrades
•Other funding of $35,000 needed to cover budget shortages.
•Proposed O&M Budget of $162,519 is an 11% increase over 2025 Budget.
•Debt Service of $0
•Proposed Capital Expenditures of $424,050.
13
FUND 411-165 CAPITAL BUDGET SUMMARY
2026 Proposed Capital expenditures of $424,050 include:
•Reimbursable Water System Upgrades $420,000
•Utilities Allocation of New Vehicle $ 4,050
14
FUND 411-165 BUDGET SUMMARY OVERVIEW
15
The beginning and ending fund balances
includes:
•A beginning operating reserve equal to
25% of the current year’s proposed
operating budget but does not support
cash flow stability, and
•With significant subsidies and grant
opportunities, a sufficient reserve is unable
to be created for future sustainability and
capital expenditures.
•Ending Fund balance of $39K is
anticipated to be just over 24% of
operating reserve.
FUNDS AVAILABLE:
BEG FUND COMMITTED 2,195$
BFB- OPERATING RESERVE 40,630
REVENUE 582,960
TOTAL FUNDS AVAILABLE 625,785$
FUNDS EXPENDED:
OPERATING EXPENDITURES 162,519$
CAPITAL 424,050
TOTAL EXPENDITURES 586,569$
ENDING FUND BALANCE:
END FUND COMMITTED
END FUND- 25% OPERATING RESERVE 39,216
TOTAL ENDING FUND BALANCE 39,216
TOTAL FUNDS ENCUMBERED 625,785$
2026 PROPOSED BUDGET - FUND 411-165
Beards Cove Water
Staff proposes a 20% increase to the current Beards Cove Water rate of $44.32 for
the 2026 fiscal year. This would bring the 2026 Beards Cove monthly rate to $53.18
and maintaining current tier rates and structure.
2025 CURRENT RATE 44.32$
2026- RECOMMENDED RATE 53.18$
2027-3% Minimum Cap Threshold 54.78$
2028-3% Minimum Cap Threshold 56.42$
2029-3% Minimum Cap Threshold 58.11$
2030-3% Minimum Cap Threshold 59.85$
BEARDS COVE WATER
FUND 412- BEARDS COVE WATER
2026 BUDGET ASSUMPTIONS & HIGHLIGHTS:
•Base Rate increase of 20%, from $44.32 per ERU to $53.18 per ERU.
•Base rate includes 400 CF and tiers remain the same.
•ERU’s of 482 with 1 new connections.
•$292,410 in Grant Funding for the Larson/Larson AC Pipe Replacement.
•Proposed O&M Budget of $370,907 is an 7% increase over 2025 Budget.
•Debt Service of $11,594
•Proposed Capital Expenditures of $587,000.
17
FUND 412-CAPITAL BUDGET SUMMARY
2026 Proposed Capital expenditures of $587,000 include:
•Hydrant Replacements (3) $ 52,500
•Est. Cost of Water Meter Upgrades $200,000
•AC Pipe Replacement $330,000
•Utilities Allocation of New Vehicle $ 4,500
18
FUND 412-BUDGET SUMMARY OVERVIEW
19
The beginning and ending fund balances
includes:
•A beginning operating reserve equal
to 25% of the current year’s proposed
operating budget but does not
support cash flow stability, and
•With an aging system, capital
expenditures can quickly reduce
reserves.
•Ending Fund balance is anticipated
to decrease more than $300,000.
FUNDS AVAILABLE:
BEG FUND COMMITTED 980,023$
BFB- OPERATING RESERVE 92,727
GRANTS 292,410
REVENUE 362,873
TOTAL FUNDS AVAILABLE 1,728,033$
FUNDS EXPENDED:
OPERATING EXPENDITURES 370,907$
DEBT SERVICE 11,594$
CAPITAL 587,000
TOTAL EXPENDITURES 969,501$
ENDING FUND BALANCE:
END FUND COMMITTED 92,727
END FUND- 25% OPERATING RESERVE 665,806
TOTAL ENDING FUND BALANCE 758,533
TOTAL FUNDS ENCUMBERED 1,728,033$
2026 PROPOSED BUDGET - FUND 412
Belfair Sewer
Staff proposes a 10% increase to the current Belfair sewer rate of $110.54 for the
2026 fiscal year. This would bring the 2026 Belfair Sewer’s monthly rate to $122.25.
2025 CURRENT RATE 110.54$
2026- RECOMMENDED RATE 122.25$
2027-3% Minimum Cap Threshold 125.92$
2028-3% Minimum Cap Threshold 129.70$
2029-3% Minimum Cap Threshold 133.59$
2030-3% Minimum Cap Threshold 137.59$
BELFAIR SEWER
FUND 413- BELFAIR SEWER
2026 BUDGET ASSUMPTIONS & HIGHLIGHTS:
•Base Rate increase of 10%, from $110.54 per ERU to $122.25 per
ERU.
•ERU’s of 662 with 5 new connections.
•REET and .09 Funding of $1,250,000 for Debt Service
•Proposed O&M Budget of $1,227,259 is an 6% increase over 2025
Budget.
•Debt Service of $1,101,552.40
•Proposed Capital Expenditures of $990,050
•One Belfair Loan Outstanding, currently on lien.
21
FUND 413-CAPITAL BUDGET SUMMARY
22
2026 Proposed Capital expenditures of $990,050 include:
•General Sewer Facility Plan $200,000
•New Membrane $200,000
•Replacement Membrane $167,000
•Irrigation Pump Filters $ 10,000
•UV Light System Upgrade $250,000
•Blowers $150,000
•Utility Vehicle Allocation $ 13,050
Since the 2026 Budget submission, additional capital expenditures are
likely.
FUND 413-BUDGET SUMMARY OVERVIEW
23
BEG FUND COMMITTED 4,088,748$
BFB- OPERATING RESERVE 306,815
REVENUE 2,420,134
TOTAL FUNDS AVAILABLE 6,815,697$
OPERATING EXPENDITURES 1,227,259$
DEBT SERVICE 1,101,552$
CAPITAL 990,050
TOTAL EXPENDITURES 3,318,861$
END FUND COMMITTED 3,190,021
END FUND- 25% OPERATING RESERVE 306,815
TOTAL ENDING FUND BALANCE 3,496,836
TOTAL FUNDS ENCUMBERED 6,815,697$
2026 PROPOSED BUDGET - FUND 413 The beginning and ending fund balances
includes:
•A beginning operating reserve equal to
25% of the current year’s proposed
operating budget but does not support
cash flow stability, and
•With an aging system, capital expenditures
can quickly reduce reserves.
•Ending Fund balance is anticipated to
decrease nearly $900,000.
CONCLUSION
Utilities and Waste will continue to seek additional funding
through grant opportunities, and continuously review for
operational efficiencies, but bottom line:
REVENUES ARE INSUFFICIENT TO COVER O&M, DEBT
SERVICE, CURRENT YEAR CAPITAL AND FUNDING FOR
FUTURE CAPITAL RESERVES AT CURRENT RATES.
24