HomeMy WebLinkAbout2025/09/08 - BriefingBoard of Mason County Commissioners' Briefing Minutes
Mason County Commission Chambers, 411 N 5'h Street, Shelton, WA 98584
Week of September 8, 2025
Monday, September 8, 2025
9:00 A.M. Closed Session — RCW 42.30.140(4) Labor Discussion
Commissioners Neatherlin, Tarzwell, and Trask met in closed session for labor negotiation from 9:00
a.m. to 10:15 a.m. Travis Adams, Chris Pinkston, Kayla Brinckmeyer, Kim Monroe and Cabot Dow
were also in attendance.
10:15 A.M. Executive Session - RCW 42.30.110 (1)(c) Real Estate
Commissioners Neatherlin, Tarzwell, and Trask met in closed session for real estate from
10:15 a.m. to 10:30 a.m. Travis Adams and Chris Pinkston were also in attendance.
10:30 A.M. Office of the Washington State Auditor — Tim Trail
Commissioners Neatherlin, Tarzwell, and Trask were in attendance
• Vinney Shiel, Tim Trail, and Sara Batanian presented the Entrance Conference, outlining three
areas of evaluation: the Accountability Audit, which will review procurement practices, public
health, self-insurance, open public meeting compliance, and financial condition; the Financial
Statement Audit for January 1—December 31, 2024; and the Federal Grant Compliance Audit
for the same period.
10:50 A.M.
11:05 A.M.
11:20 A.M.
WSU Extension — Dan Teuteberg
Commissioners Neatherlin, Tarzwell, and Trask were in attendance.
• Heidi Steinbach requested approval of an Interagency Agreement between Washington State
Department of Agriculture and Mason County and its Agent Mason County Noxious Weed Control
Board, Contract No. K6082, for a total award of $25,000 for knotweed control. The award will
provide $7,000 for 2025, $15,000 for 2026, and 3,000 for 2027 budget years. Approved to move
forward.
• Dan Teuteberg presented the Washington State University (WSU) Extension Summer 2025 report.
Sheriff's Office — Ryan Spurling
Commissioners Neatherlin, Tarzwell, and Trask were in attendance.
• Sheriff Spurling and Undersheriff Dracobly provided an overview of key items currently impacting the
Sheriff's Office such as staffing levels, public records requests, call counts for service, recruitment and
hiring efforts, and status of the jail occupancy.
Public Works — Loretta Swanson
Utilities & Waste Management
Commissioners Neatherlin, Tarzwell, and Trask were in attendance.
• Stephanie Buhrman requested approval to issue water leak credits for Customer No. 308072 in the
amount of $851.50 and Customer No. 306041 in the amount of $1,169.50, plus applicable late fees,
based on verification that the leaks have been repaired. Approved to move forward.
• Richard Dickinson requested approval to authorize Public Works to use the Small Works Roster to
solicit an invitation to vendors for the Beards Cove pump #5 replacement project and enter into a
contract with the lowest responsible bidder. Approved to move forward.
• Mr. Dickinson requested approval to authorize Public Works to execute Change Order No. 1 with First
Onsite in the amount of $52,641.16 for the Belfair Water Reclamation Facility Restoration project.
Approved to move forward.
• Dave Smith requested approval to authorize an amendment to Resolution 2024-029 to establish
Development Review and Belfair Traffic Mitigation Fees within the Public Works Fee Schedule.
Approved to move forward.
• Dave requested approval of a Private Line Occupancy Permit granting permission to run the utility
lines under and across North Shore Road for address 9241 NE North Shore Road, Pacel number
22218-34-00060. Approved to move forward.
September 8, 2025 I Page 1 of 2
11:45 A.M.
Board of Mason County Commissioners' Briefing Minutes
Mason County Commission Chambers, 411 N 5th Street, Shelton, WA 98584
• Shephanie requested approval of the adjustment of the Belfair Sewer Utility Equivalent Residential
Unit (ERU) 2026 billing rates. Approved to move forward.
• Richard provided information regarding out -of -service area sewer service requirements and the
application for determination of sewer adequacy.
• Richard requested approval to advertise for a CS&W Operator II and II (only one position may be
filled) and to fill a currently vacant 8th position. Approved to move forward.
• Cmmr. Neatherlin reported that he has been made aware of a strong sewer smell in Belfair near
McDonalds and asked staff to investigate.
• Dave explained that equipment has been delivered, and the Pickering Road crosswalk project will
begin later this week.
• Dave explained that the signs to lower the speed limit on SR106 in Union should be installed the week
of September 22, 2025, according the WSDOT.
Central Services — Travis Adams
Commissioners Neatherlin, Tarzwell, and Trask were in attendance.
• Kelly Frazier requested approval of the proposal of $8,571.00 plus sales tax submitted by Fire Tek for
the 20-year inspection of the Juvenile Detention Center Fire Sprinkler System. Approved to move
forward.
• Kelly reported that Pacific Security will be collecting sales tax beginning October 1, 2025, which will
add approximately $33,000 per year which isn't currently budgeted.
• Jennier Beierle requested approval for the Sheriff to sign the Washington State Association of Sheriff
& Police Chiefs (WASPC) Grant Agreement, and approve an inter -departmental agreement between
Mason County Sheriff's Office and Mason County Public Health to administer the grant. Approved to
move forward.
• Travis Adams requested approval to set a Public Hearing for Tuesday, October 14, 2025, at 9:15 a.m. to
consider surplus of real property at 141 Hemlock, Elma, WA, Tax Parcel No. 61930-51-00075.
Approved to move forward.
• Travis requested approval of an Ordinance to create Lake Management District No. 1 for Island Lake,
approved by a majority of the votes cast by property owners within the proposed district. Approved to
move forward.
• Travis explained that the discussion with Mason Conservation District surrounding Riparian plant
projects at County owned parks will be postponed until September 15, 2025.
Respectfully submitted,
aann Clem f9v
McKenzie Smith,
Clerk of the Board
Prepared by Cami Olson
BOARD OF MASON COUNTY COMMISSIONERS
Sharon Trask, Pat Tarzwell,
Chair Vice -Chair
Rand ' Neatherlin,
Commissioner
September 8, 2025 I Page 2 of 2