HomeMy WebLinkAbout2025/09/16 - Regular PacketBoard of Mason County Commissioners
Draft Meeting Agenda
Commission Chambers
411 N 5th St, Shelton, WA 98584
September 16, 2025
9:00 a.m.
Commission meetings are live streamed at http://www.masonwebtv.com/
Regular Commission business meetings will be held in-person and via Zoom.
Please click the Zoom meeting link posted on the Mason County homepage and use the “raise hand” feature to be recognized
by the Chair to provide comment and testimony. Public comment and testimony can be provided in-person, via e-mail at
msmith@masoncountywa.gov; mail in to the Commissioners’ Office at 411 N 5th St, Shelton, WA 98584; or call (360) 427-
9670 ext. 419. If you need to listen to the Commission meeting via telephone, please provide your telephone number to the
Commissioners’ Office no later than 4:00 p.m. the Friday before the meeting.
1. Call to Order
2. Pledge of Allegiance
3. Roll Call
4. Correspondence and Organizational Business
4.1 Correspondence
4.2 Island Lake LMD (Lake Management District) Approval News Release
5. Open Forum for Citizen Input
Please see above options to provide public comment; 3 minutes per person, 15-minute time limit.
6. Adoption of Agenda
Items appearing on the agenda after “Item 10. Public Hearings” may be acted upon before 9:15 a.m.
7. Approval of Minutes – September 2, 2025 Regular Minutes and September 8, 2025 Briefing Minutes
8. Approval of Action Agenda
Items listed under “Action Agenda” may be enacted by one motion unless a Commissioner or citizen requests an item be
removed from the Action Agenda and considered a separate item.
8.1 Approval of Warrants and Treasurer Electronic Remittances
Claims Clearing Fund Warrant # 8115216-5118381 $ 915,166.87
Direct Deposit Fund Warrant # 1193662-119770 $ 949,666.36
Salary Clearing Fund Warrant # 7009135-7009173 $ 1,232,952.46
Treasurer Electronic Remittance $ 316,155.35
8.2 Approval of the applications for funding from the Economic Development Council (EDC) for $150,000
and Port of Grapeview for $25,000 from the .09 Rural County Sales and Use Tax fund.
8.3 Approval of an Interagency Agreement between Washington State Department of Agriculture and
Mason County and its Agent Mason County Noxious Weed Control Board, Contract No. K6082, for a
total award of $25,000 for knotweed control.
8.4 Approval to issue water leak credits for Customer No. 308072 in the amount of $851.50 and Customer
No. 306041 in the amount of $1,169.50, plus applicable late fees, based on verification that the leaks
have been repaired
8.5 Approval to authorize Public Works to use the Small Works Roster to solicit an invitation to vendors for
the Beards Cove pump #5 replacement project and enter into a contract with the lowest responsible
bidder.
8.6 Approval to authorize Public Works to execute Change Order No. 1 with First Onsite in the amount of
$52,641.16 for the Belfair Water Reclamation Facility Restoration project.
8.7 Approval to authorize an amendment to Resolution 2024-029 to establish Development Review and
Belfair Traffic Mitigation Fees within the Public Works Fee Schedule.
8.8 Approval of a Private Line Occupancy Permit granting permission to run the utility lines under and
across North Shore Road for address 9241 NE North Shore Road, Pacel number 22218-34-00060.
8.9 Approval of the Fire Tek proposal for $8,571.00 plus tax for the 20-year inspection of the Juvenile
Detention Center Fire Sprinkler System.
8.10 Approval of an Ordinance to create Lake Management District No. 1 for Island Lake.
8.11 Approval to set a Public Hearing for Tuesday, October 14, 2025, at 9:15 a.m. to consider surplus of real
property at 141 Hemlock, Elma, WA, Tax Parcel No. 61930-51-00075.
9. Other Business (Department Heads and Elected Officials)
10. 9:15 a.m. Public Hearings and Items Set for a Certain Time
Please see above options to provide public testimony.
10.1 Public Hearing to consider adopting the Resolution approving the 2026 Annual Construction Program.
Staff: Mike Collins
10.2 Public Hearing to consider adopting the Resolution approving the Six-Year Transportation Improvement
Program (TIP) for 2026-2031. Staff: Mike Collins
11. Board’s Calendar and Reports
12. Adjournment
MASON COUNTY
TO: Board of Mason County Commissioners
Reviewed
FROM: Kariann Rutledge Ext. 380
DEPARTMENT: Support Services Action Agenda
DATE: September 16, 2025 No. 4.1
ITEM: Correspondence
4.1.1 Received Letter from Department of Corrections Office of Secretary regarding
MCCCW Gate Install Request.
4.1.2 Received Notice of Cannabis License Application from ANON EXTRACTORS
LLC, and HITZ 2, LLC.
4.1.3 Received Letter from the City of Shelton regarding 2026 .09 Fund Requests
4.1.4 Received Letter from The Port of Allyn regarding Commission Comments .09
Applications
4.1.5 Received Notice of Liquor License Application for STEATHER ENTERPRISES
LLC and SMOKIN MO’S LLC.
4.1.6 Received Well Head Protection Notice from PUD 1
4.1.7 Received Letters from FERC Regarding Board of Consultants No. 2 Arch Dam
Stability Investigation, Cushman No. 1 Development, Cushman Project, AND
Minimum Flow and Ramping Rate Deviations – Articles 407 and 411.
Attachments: Originals on file with the Clerk of the Board.
Recieved 8/28/25Commissioners Randy Neatherlin,Sharon Trask and Pat Tarzwell.Travis Adams, Mckenzie Smith,Loretta Swanson, Mike Collins,Kell Rowan
Proposed Gate
Washington State Liquor and Cannabis Board
Licensing Division: Cannabis Unit
1025 Union Ave SE, P.O. Box 43098
Olympia, WA 98504-3098
Customer Service: (360) 664-1600
Fax: (360) 753-2710 \ Website: www.lcb.wa.gov
DATE: 8/21/2025
NOTICE OF CANNABIS LICENSE APPLICATION
RETURN THIS NOTICE TO: LAresponse@lcb.wa.gov
TO: MASON COUNTY COMMISSIONERS
RE: Change of Location
UBI: 6043576890010001
License: 429749 - 7B
Trade Name: ANON EXTRACTORS
LLC
Loc Addr: 440 SE STATE ROUTE 3,
SHELTON WA 98584
Mail Addr: 2849 FRIENDLY GROVE RD NE
OLYMPIA WA 98506-2932
Contact Phone No.: 661-317-8990
Privileges Applied For:
Cannabis Processor
APPLICANTS:
ANON EXTRACTORS LLC
WILLIAM ARTHUR FIORELLI, 01/11/1976
As required by RCW 69.50.331(7), the Liquor and Cannabis Board is notifying you that the
above has applied for a cannabis license. You have 20 days from the date of this notice to provide
input on this application. If we do not receive this notice back within 20 days, we will assume you
have no objection to the issuance of the license. If you need additional time to respond, you must
submit a written request for an extension of up to 20 days, with the reason(s) you need more
time.
If you need information on SSN, contact LCB’s Cannabis CHRI at (360) 664-1704.
YES NO
1. Do you approve of the applicant? . . . . . . . . . . . . . . . . . .
2. Do you approve of the location? . . . . . . . . . . . . . . . . . .
If you disapprove, per RCW 69.50.331(7)(c) you MUST attach a letter to the Board detailing the reason(s) for
the objection providing facts on which your objection(s) are based.
Received 8/29/25
Commissioners Randy Neatherlin,
Sharon Trask and Pat Tarzwell.
Cannabis
Washington State Liquor and Cannabis Board
Licensing Division: Cannabis Unit
1025 Union Ave SE, P.O. Box 43098
Olympia, WA 98504-3098
Customer Service: (360) 664-1600
Fax: (360) 753-2710 \ Website: www.lcb.wa.gov
DATE SIGNATURE OF MAYOR, CITY MANAGER, COUNTY
COMMISSIONERS, OR DESIGNEE
Washington State Liquor and Cannabis Board
Licensing Division: Cannabis Unit
1025 Union Ave SE, P.O. Box 43098
Olympia, WA 98504-3098
Customer Service: (360) 664-1600
Fax: (360) 753-2710 \ Website: www.lcb.wa.gov
DATE: 8/27/2025
NOTICE OF CANNABIS LICENSE APPLICATION
RETURN THIS NOTICE TO: LAresponse@lcb.wa.gov
TO: MASON COUNTY COMMISSIONERS
RE: Assumption of a License
UBI: 6058748570010001
License: 442563 - 7B
Trade Name: HITZ 2, LLC
Loc Addr: 1982 NE OLD BELFAIR HWY
BELFAIR WA 98528-9656
Mail Addr: 15709 ORDWAY DR SE
YELM, WA 98597-9717
Contact Phone No.:
Privileges Applied For:
Cannabis Producer Tier 2
Cannabis Processor
APPLICANTS:
HITZ 2, LLC
NATHANIEL YOUNGCHILD, 07/29/1990
THOMAS HUTCHINSON, 03/26/1990
As required by RCW 69.50.331(7), the Liquor and Cannabis Board is notifying you that the
above has applied for a cannabis license. You have 20 days from the date of this notice to provide
input on this application. If we do not receive this notice back within 20 days, we will assume you
have no objection to the issuance of the license. If you need additional time to respond, you must
submit a written request for an extension of up to 20 days, with the reason(s) you need more
time.
If you need information on SSN, contact LCB’s Cannabis CHRI at (360) 664-1704.
YES NO
1. Do you approve of the applicant? . . . . . . . . . . . . . . . . . .
2. Do you approve of the location? . . . . . . . . . . . . . . . . . .
If you disapprove, per RCW 69.50.331(7)(c) you MUST attach a letter to the Board detailing the reason(s) for
the objection providing facts on which your objection(s) are based.
Received 8/29/25
Commissioners Randy Neatherlin,
Sharon Trask and Pat Tarzwell.
Cannabis
Washington State Liquor and Cannabis Board
Licensing Division: Cannabis Unit
1025 Union Ave SE, P.O. Box 43098
Olympia, WA 98504-3098
Customer Service: (360) 664-1600
Fax: (360) 753-2710 \ Website: www.lcb.wa.gov
DATE SIGNATURE OF MAYOR, CITY MANAGER, COUNTY
COMMISSIONERS, OR DESIGNEE
1
Kariann Rutledge
From:Cami Olson
Sent:Tuesday, September 2, 2025 2:37 PM
To:Kariann Rutledge
Subject:FW: Port of Allyn Commission Comments .09 Applications
Attachments:2025-08-18_09_Funds_Request_for_Comment_MC.pdf
Follow Up Flag:Follow up
Flag Status:Flagged
Can you please add this to correspondence? Thank you,
Cami Olson
Public Records Coordinator
Mason County Support Services
(360) 427-9670 ext. 529 | colson@masoncountywa.gov
http://www.masoncountywa.gov
**Please note: Mason County complies with the Public Records Act Chapter 42.56 RCW. As such, any e-mail sent to and/or
from the County may be subject to public disclosure.
From: Jennifer Beierle <Jb@masoncountywa.gov>
Sent: Tuesday, September 2, 2025 2:13 PM
To: Cami Olson <COlson@masoncountywa.gov>
Subject: FW: Port of Allyn Commission Comments .09 Applications
Cami,
Please see the email below from the Port of Allyn. The .09 sales & use tax funding requests from the EDC & Port of
Grapeview are set to go on the September 16th Board Action Agenda.
Let me know if you have any questions.
Thank you,
Jenn
From: Travis Merrill <tmerrill@portofallyn.com>
Sent: Tuesday, September 2, 2025 10:45 AM
To: Jennifer Beierle <Jb@masoncountywa.gov>
Subject: Port of Allyn Commission Comments .09 Applications
Caution: External Email Warning! This email has originated from outside of the Mason County
Network. Do not click links or open attachments unless you recognize the sender, are expecting the
2
Jennifer,
Please include these comments from the Port of Allyn Commission regarding the following two
2026 funding requests for .09 funds for the Mason County Board of Commissioner consideration of their
applications.
At the Port of Allyn's Special Meeting on August 28th 2025, the entire commission expressed support for
both applications. Both applicants provide essential services to Mason County residents, and the Port of
Allyn Commissioners is in full support of the Mason County Board of Commissioners funding both the
EDC and Port of Grapeview requests.
The Port appreciates notification of these requests, yet it would like to point out that the majority of the
Mason County Port Commissions only meet once per month unless other business warrants additional
meetings. This notice was received after the Port held its August regular meeting and had a response
deadline before the Port was scheduled to hold it's next regular meeting in September. The Port of Allyn
generally schedules a special meeting that gets scheduled at the previous regular meeting each month.
This was the only way it was able to get in front of the commission for comment with the response
window so short.
If notice lead times were 6 weeks, I believe more Ports may be able to get comment out before the
deadline with their regular meeting schedule.
Thank you,
Travis Merrill
Executive Director
Port of Allyn
tmerrill@portofallyn.com
3608013935
email, and know the content is safe. If a link sends you to a website where you are asked to validate
using your Account and Password, DO NOT DO SO! Instead, report the incident.
Washington State Liquor and Cannabis Board
Licensing Division: Alcohol Unit
1025 Union Ave SE, P.O. 43075
Olympia, WA 98504-3075
Customer Service: (360) 664-1600
Fax: (360) 753-2710 Website: www.lcb.wa.gov
DATE: 9/4/2025
NOTICE OF LIQUOR LICENSE APPLICATION
RETURN THIS NOTICE TO: LAresponse@lcb.wa.gov
TO: MASON COUNTY COMMISSIONERS
RE: Add/Remove Endorsement/Activity
UBI: 6050253550010001
License: 357262 - 2O
Trade Name: TAYLOR STATION
RESTAURANT AND LOUNGE
Loc Addr: SE 62 LYNCH RD
SHELTON WA 98584
Mail Addr: 62 SE LYNCH RD
SHELTON WA 98584-6225
Phone No.: 360-426-8501
Privileges Applied For:
S/B/W Restaurant Lounge (+)
Catering
APPLICANTS:
STEATHER ENTERPRISES LLC
STEPHANIE ANN BRONSON, 02/03/1970
(Spouse),
BRUCE WAYNE BRONSON JR, 05/02/1972
(Spouse),
HEATHER ANN KNIGHT, 11/15/1973
(Spouse),
As required by RCW 66.24.010(8), the Liquor and Cannabis Board is notifying you that the above
has applied for a liquor license. You have 20 days from the date of this notice to provide input on
this application. If we do not receive this notice back within 20 days, we will assume you have no
objection to the issuance of the license. If you need additional time to respond, you must submit
a written request for an extension of up to 20 days, with the reason(s) you need more time.
If you need information on SSN, contact our CHRI desk at (360) 664-1724.
YES NO
1. Do you approve of the applicant? . . . . . . . . . . . . . . . . .
2. Do you approve of the location? . . . . . . . . . . . . . . . . . .
If you disapprove, per RCW 66.24.010(8) you MUST attach a letter to the Board detailing the reason(s) for the
objection and providing facts upon which your objection(s) is based.
Received 09/04/2025
Commissioners Randy Neatherlin,
Sharon Trask and Pat Tarzwell.
Travis Adams, LIQUOR
Washington State Liquor and Cannabis Board
Licensing Division: Alcohol Unit
1025 Union Ave SE, P.O. 43075
Olympia, WA 98504-3075
Customer Service: (360) 664-1600
Fax: (360) 753-2710 Website: www.lcb.wa.gov
DATE SIGNATURE OF MAYOR, CITY MANAGER, COMISSIONER,
TRIBAL CHAIRPERSON OR DESIGNEE
Washington State Liquor and Cannabis
Board
Licensing Division: Alcohol Unit
1025 Union Ave SE, P.O. 43075
Olympia, WA 98504-3075
Customer Service: (360) 664-1600
Fax: (360) 753-2710 Website:
www.lcb.wa.gov
DATE: 9/3/2025
NOTICE OF LIQUOR LICENSE APPLICATION
RETURN THIS NOTICE TO: LAresponse@lcb.wa.gov
TO: MASON COUNTY COMMISSIONERS
RE: Change of Class/ In Lieu of
UBI: 6032314420010002
License: 087080 - 6C
Trade Name: HIGH STEEL BEER CO.
Loc Addr: 233 S 1ST ST
SHELTON WA 98584-2243
Mail Addr: 233 S 1ST ST
SHELTON WA 98584-2243
Phone No.: 360-229-3230
Privileges Applied For:
Catering Beer/Wine Only
S/B/W Restaurant Lounge (+)
B/W Restaurant - Beer/Wine
APPLICANTS:
SMOKIN MO'S LLC
MONICA CARVAJA-BEBEN, 01/28/1980
(Spouse),
THOMAS BEBEN, 06/08/1980
(Spouse),
As required by RCW 66.24.010(8), the Liquor and Cannabis Board is notifying you
that the above has applied for a liquor license. You have 20 days from the date of
this notice to provide input on this application. If we do not receive this notice back
within 20 days, we will assume you have no objection to the issuance of the license.
If you need additional time to respond, you must submit a written request for an
extension of up to 20 days, with the reason(s) you need more time.
If you need information on SSN, contact our CHRI desk at (360) 664-
1724.
YES NO
1. Do you approve of the applicant? . . . . . . . . . . . . . . . . .
2. Do you approve of the location? . . . . . . . . . . . . . . . . . .
Received 09/04/2025
Commissioners Randy Neatherlin,
Sharon Trask and Pat Tarzwell.
Travis Adams, LIQUOR
Washington State Liquor and Cannabis
Board
Licensing Division: Alcohol Unit
1025 Union Ave SE, P.O. 43075
Olympia, WA 98504-3075
Customer Service: (360) 664-1600
Fax: (360) 753-2710 Website:
www.lcb.wa.gov
If you disapprove, per RCW 66.24.010(8) you MUST attach a letter to the Board detailing the
reason(s) for the
objection and providing facts upon which your objection(s) is based.
DATE SIGNATURE OF MAYOR, CITY MANAGER, COMISSIONER,
TRIBAL CHAIRPERSON OR DESIGNEE
NEWS RELEASE
September 16, 2025
MASON COUNTY COMMISSIONERS’ OFFICE
411 N 5TH ST, BLDG 1, SHELTON, WA 98584
TO: KMAS, KRXY, SHELTON-MASON COUNTY JOURNAL, THE OLYMPIAN,
SHELTON CHAMBER OF COMMERCE, NORTH MASON CHAMBER OF
COMMERCE, CITY OF SHELTON, ECONOMIC DEVELOPMENT
COUNCIL, THE SUN
RE: Mason County and Island Lake Community Approve New Lake Management
District
The Island Lake community celebrated an important milestone this September as the Mason County
Board of Commissioners signed an ordinance creating Lake Management District No. 1 for Island
Lake. The decision follows months of planning and a strong show of support from local property
owners.
The vote results told a clear story: of the 118 eligible ballots distributed, 71 were returned. Among
those, 64 supported forming the district while only 7 opposed it. With nearly 90 percent approval,
the outcome reflected a strong consensus to safeguard the health and long-term vitality of Island
Lake.
For residents, the lake is more than a scenic backdrop — it is the heart of their neighborhood.
Families fish along its shores, children swim in summer, and generations gather to watch sunsets.
But with popularity also come challenges. Over time, concerns have grown about water quality,
invasive species, and shoreline care.
The new Lake Management District, established for 15 years, gives the community a structured
way to respond. Funded through annual rates collected with property taxes, the district will support
projects such as weed control, fish habitat protection, and water-quality monitoring. A citizen
advisory committee will keep residents’ voices central to decisions.
By casting their votes, property owners chose to invest in something bigger than themselves — the
shared environment that binds their community. Many see the district as a way to ensure the lake
they love today will still be thriving for children and grandchildren tomorrow.
The Board of Commissioners affirmed that choice when they adopted the ordinance on September
16. Over the coming months, the district will move from concept to action, starting with the citizen
committee and annual work plans.
The district’s success will be seen not only in reports but also in lived experiences: clearer waters,
healthier fish populations, and the peace of knowing the lake is cared for. For Island Lake residents,
the ordinance is more than a legal step — it is a collective promise to protect a resource that enriches
their lives. With the ink now dry, the lake’s future looks brighter, built on unity, responsibility, and
hope.
BOARD OF MASON COUNTY COMMISSIONERS
______________________
Sharon Trask,
Chair
______________________
Pat Tarzwell,
Vice-Chair
______________________
Randy Neatherlin,
Commissioner
Board of Mason County Commissioners
Proceedings
Commission Chambers
411 N 5th St, Shelton, WA 98584
September 2, 2025
1. Call to Order – The Chairperson called the regular meeting to order at 9:00 a.m.
2. Pledge of Allegiance –Kevin Shutty led the flag salute.
3. Roll Call – Present: Commissioner District 1 – Randy Neatherlin; Commissioner District 2 –
Pat Tarzwell; Commissioner District 3 – Sharon Trask.
4. Correspondence and Organizational Business
4.1 Correspondence
4.1.1 Received Transport Improvement Program Citizens Advisory Panel (TIPCAP)
Application from Andrew Flannigan, and Mason County Transit Authority Board
Application from Michael Richmond.
4.1.2 Received Letter from Port of Allyn on Considerations Regarding Potential Extension
of Belfair Sewer Infrastructure
4.1.3 Received Letter from Mayor Greg Wheeler of Bremerton Regarding Sewer Service
for the South Puget Sound Industrial Center (PSIC)
4.1.4 Received Emails from Herb Gerhardt and Randy Lewis Regarding Belfair Sewer
Comments
4.1.5 Received Notice of Liquor License Application for BELFAIR CONVENIENCE LLC,
and GROCERY OUTLET INC.
4.1.6 Received Notice of Special Occasion License Applications from TURNING POINTE
ADVODACY CENTER
4.1.7 Received Letter from Steve Decker Regarding Family Promise of Puget Sound
4.2 Dave Windom read the Board of Health Vacancies news release.
4.3 Cmmr. Neatherlin presented Alfonso Mercado with a Green Star Award.
5. Open Forum for Citizen Input
Rachael Hall, Outreach Specialist for Shelton Youth Connection, explained that their mission
is to engage young people ages 12–24 who are at risk of or experiencing homelessness.
Through our drop-in centers in Shelton and Belfair, our outreach van, and our transitional
housing, we provide food, supplies, shelter, and—most importantly—connection to caring
adults who can guide youth toward stability. In 2024, more than 7,000 youth came through
our centers, and we’ve already surpassed that number this year. Your support allows us to
meet urgent needs while also building a stronger future for Mason County youth. On a
personal note, I’ve been with Youth Connection for almost two years, and I feel blessed to be
part of this work. Together, we are creating pathways out of homelessness and into stability
and hope.
6. Adoption of Agenda
Cmmr. Neatherlin/Tarzwell moved and seconded to adopt the agenda as published. Motion
carried unanimously. Neatherlin-aye; Tarzwell-aye; Trask-aye.
7. Approval of Minutes
September 2, 2025 | Page 2 of 3
Cmmr. Tarzwell/Neatherlin moved and seconded to adopt the August 11, 18 and 25, 2025
Briefing Minutes and August 19, 2025 Regular Meeting Minutes as presented. Motion carried
unanimously. Neatherlin-aye; Tarzwell-aye; Trask-aye.
8. Approval of Action Agenda
8.1 Approval of Warrants and Treasurer Electronic Remittances
Claims Clearing Fund Warrant # 8114594-8115215 $2,581,815.71
Direct Deposit Fund Warrant #118949-119361 $ 984,815.90
Salary Clearing Fund Warrant # 7009063-7009105 $ 637,812.61
8.2 Approval to authorize Public Works to advertise, set bid opening date/time, award contract and allow
the Chair to sign all pertinent documents for the 2026 Manufacturing and Stockpiling of Chip Seal
Aggregate.
8.3 Approval to amend the budget to cover repair and tire replacement of a WSU Extensions Noxious Weed
vehicle in the amount of $5,554.
8.4 Approval of 2025 and 2026 take home vehicle requests for Kelly Frazier, Jeremy Seymour, Grant Dishon,
Rod LaRue, Roy Beierle, Pete Medcalf, John Ronald, Erin Tesch and Keli Dunlap.
8.5 Approval of the Consolidated Homeless Grant subcontracts for year 26-27 with Crossroads Housing, New
Horizons Communities, Turning Pointe Survivor Advocacy Center, and the Youth Connection.
8.6 Approval to surplus the Substance Use Mobile Outreach Recreational Vehicle (RV), for the cost of $382.20
for storage and $1,500 for towing and disposal covered by Department of Health grant funds.
8.7 Approval to issue a Request for Proposals (RFP) for On-Call Hydraulic Services to support a range of
infrastructure, capital and maintenance projects that are anticipated in the 2026-2027 calendar years
from the County MRSC Consultant Roster, with an option for the County Engineer to extend for an
additional year. The maximum expenditure is not expected to exceed $200,000 per calendar year.
8.8 Approval to authorize the Chair to sign an Interlocal Agreement (ILA) with the City of
Bremerton regarding the potential provision of sanitary sewer service from the Belfair Water
Reclamation Facility.
Cmmr. Neatherlin moved and seconded to approve action items 8.1 through 8.8 with removal of
items 8.4 and 8.8 for separate discussion. Motion carried unanimously. Neatherlin-aye;
Tarzwell-aye; Trask-aye.
Item 8.4
Travis Adams briefly explained that the take home vehicle requests are for established essential
personnel.
Cmmr. Neatherlin/Tarzwell moved and seconded to approve action item 8.4. Motion carried
unanimously. Neatherlin-aye; Tarzwell-aye; Trask-aye.
Item 8.8
Loretta Swanson provided a summary of the process of drafting the Interlocal Agreement (ILA) with
the City of Bremerton regarding sewer service to the Puget Sound Industrial Center. The agreement
defines a mutual service area, aligns general sewer plans, and addresses economic impacts and permit
compliance. Commissioners approved forwarding the ILA to the City for review and possible
execution.
Public comment:
Randy Lewis expressed conditional support for the Bremerton sewer extension, emphasizing the need
for a financial feasibility study before finalizing any agreement. He raised concerns about unclear
buildout costs, funding responsibilities, revenue distribution, and the potential financial impacts on
September 2, 2025 | Page 3 of 3
Mason County. He also highlighted the importance of protecting Belfair businesses, suggesting zoning
the new sewer area for industrial use only.
Cmmr. Tarzwell/Neatherlin moved and seconded to approve action item 8.8 as presented.
Motion carried unanimously. Neatherlin-aye; Tarzwell-aye; Trask-aye.
9. Other Business (Department Heads and Elected Officials)
Steve Duenkel presented the preliminary budget for fiscal year 2026 as prepared by the
Auditor’s Financial Services Department. Copies were provided to the Commissioners.
Loretta thanked the Commissioners for the Belfair Sewer tour which occurred last week.
Cmmr. Neatherlin noted that the Department of Ecology commended the exceptional quality
of County staff who are a part of this project.
10. 9:15 a.m. Public Hearings and Items Set for a Certain Time
No public hearings
11. Board’s Calendar and Reports – The Commissioners reported on meetings attended the
past week and announced their upcoming weekly meetings.
12. Adjournment – The meeting adjourned at 10:02 a.m.
ATTEST:
____________________________
McKenzie Smith, Clerk of the Board
Prepared by Cami Olson
BOARD OF COUNTY COMMISSIONERS
MASON COUNTY, WASHINGTON
_______________________________
Sharon Trask, Chair
_______________________________
Pat Tarzwell, Vice-Chair
________________________________
Randy Neatherlin, Commissioner
Board of Mason County Commissioners’ Briefing Minutes
Mason County Commission Chambers, 411 N 5th Street, Shelton, WA 98584
September 8, 2025 | Page 1 of 2
Week of September 8, 2025
Monday, September 8, 2025
9:00 A.M. Closed Session – RCW 42.30.140(4) Labor Discussion
Commissioners Neatherlin, Tarzwell, and Trask met in closed session for labor negotiation from 9:00
a.m. to 10:15 a.m. Travis Adams, Chris Pinkston, Kayla Brinckmeyer, Kim Monroe and Cabot Dow
were also in attendance.
10:15 A.M. Executive Session - RCW 42.30.110 (1)(c) Real Estate
Commissioners Neatherlin, Tarzwell, and Trask met in closed session for real estate from
10:15 a.m. to 10:30 a.m. Travis Adams and Chris Pinkston were also in attendance.
10:30 A.M. Office of the Washington State Auditor – Tim Trail
Commissioners Neatherlin, Tarzwell, and Trask were in attendance
• Vinney Shiel, Tim Trail, and Sara Batanian presented the Entrance Conference, outlining three
areas of evaluation: the Accountability Audit, which will review procurement practices, public
health, self-insurance, open public meeting compliance, and financial condition; the Financial
Statement Audit for January 1–December 31, 2024; and the Federal Grant Compliance Audit
for the same period.
10:50 A.M. WSU Extension – Dan Teuteberg
Commissioners Neatherlin, Tarzwell, and Trask were in attendance.
• Heidi Steinbach requested approval of an Interagency Agreement between Washington State
Department of Agriculture and Mason County and its Agent Mason County Noxious Weed Control
Board, Contract No. K6082, for a total award of $25,000 for knotweed control. The award will
provide $7,000 for 2025, $15,000 for 2026, and 3,000 for 2027 budget years. Approved to move
forward.
• Dan Teuteberg presented the Washington State University (WSU) Extension Summer 2025 report.
11:05 A.M. Sheriff’s Office – Ryan Spurling
Commissioners Neatherlin, Tarzwell, and Trask were in attendance.
• Sheriff Spurling and Undersheriff Dracobly provided an overview of key items currently impacting the
Sheriff’s Office such as staffing levels, public records requests, call counts for service, recruitment and
hiring efforts, and status of the jail occupancy.
11:20 A.M. Public Works – Loretta Swanson
Utilities & Waste Management
Commissioners Neatherlin, Tarzwell, and Trask were in attendance.
• Stephanie Buhrman requested approval to issue water leak credits for Customer No. 308072 in the
amount of $851.50 and Customer No. 306041 in the amount of $1,169.50, plus applicable late fees,
based on verification that the leaks have been repaired. Approved to move forward.
• Richard Dickinson requested approval to authorize Public Works to use the Small Works Roster to
solicit an invitation to vendors for the Beards Cove pump #5 replacement project and enter into a
contract with the lowest responsible bidder. Approved to move forward.
• Mr. Dickinson requested approval to authorize Public Works to execute Change Order No. 1 with First
Onsite in the amount of $52,641.16 for the Belfair Water Reclamation Facility Restoration project.
Approved to move forward.
• Dave Smith requested approval to authorize an amendment to Resolution 2024-029 to establish
Development Review and Belfair Traffic Mitigation Fees within the Public Works Fee Schedule.
Approved to move forward.
• Dave requested approval of a Private Line Occupancy Permit granting permission to run the utility
lines under and across North Shore Road for address 9241 NE North Shore Road, Pacel number
22218-34-00060. Approved to move forward.
Board of Mason County Commissioners’ Briefing Minutes
Mason County Commission Chambers, 411 N 5th Street, Shelton, WA 98584
September 8, 2025 | Page 2 of 2
• Shephanie requested approval of the adjustment of the Belfair Sewer Utility Equivalent Residential
Unit (ERU) 2026 billing rates. Approved to move forward.
• Richard provided information regarding out-of-service area sewer service requirements and the
application for determination of sewer adequacy.
• Richard requested approval to advertise for a CS&W Operator II and II (only one position may be
filled) and to fill a currently vacant 8th position. Approved to move forward.
• Cmmr. Neatherlin reported that he has been made aware of a strong sewer smell in Belfair near
McDonalds and asked staff to investigate.
• Dave explained that equipment has been delivered, and the Pickering Road crosswalk project will
begin later this week.
• Dave explained that the signs to lower the speed limit on SR106 in Union should be installed the week
of September 22, 2025, according the WSDOT.
11:45 A.M. Central Services – Travis Adams
Commissioners Neatherlin, Tarzwell, and Trask were in attendance.
• Kelly Frazier requested approval of the proposal of $8,571.00 plus sales tax submitted by Fire Tek for
the 20-year inspection of the Juvenile Detention Center Fire Sprinkler System. Approved to move
forward.
• Kelly reported that Pacific Security will be collecting sales tax beginning October 1, 2025, which will
add approximately $33,000 per year which isn’t currently budgeted.
• Jennier Beierle requested approval for the Sheriff to sign the Washington State Association of Sheriff
& Police Chiefs (WASPC ) Grant Agreement, and approve an inter-departmental agreement between
Mason County Sheriff’s Office and Mason County Public Health to administer the grant. Approved to
move forward.
• Travis Adams requested approval to set a Public Hearing for Tuesday, October 14, 2025, at 9:15 a.m. to
consider surplus of real property at 141 Hemlock, Elma, WA, Tax Parcel No. 61930-51-00075.
Approved to move forward.
• Travis requested approval of an Ordinance to create Lake Management District No. 1 for Island Lake,
approved by a majority of the votes cast by property owners within the proposed district. Approved to
move forward.
• Travis explained that the discussion with Mason Conservation District surrounding Riparian plant
projects at County owned parks will be postponed until September 15, 2025.
Respectfully submitted,
_________________________
McKenzie Smith,
Clerk of the Board
Prepared by Cami Olson
BOARD OF MASON COUNTY COMMISSIONERS
Sharon Trask, Pat Tarzwell, Randy Neatherlin,
Chair Vice -Chair Commissioner
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No. 8.1
From: Kariann Rutledge Ext: 380
Department: Central Services Briefing: ☐
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): Click or tap here to enter text. Agenda Date(s): September 16th, 2025
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other
(This is the responsibility of the requesting Department)
Item:
Approval of Warrants & Treasurer Electronic Remittances
Claims Clearing Fund Warrant # 8115216-5118381 $ 915,166.87
Direct Deposit Fund Warrant # 1193662-119770 $ 949,666.36
Salary Clearing Fund Warrant # 7009135-7009173 $ 1,232,952.46
Treasurer Electronic Remittance $ 316,155.35
Macecom 08.05.2025 $ 308,596.28
MENTAL HEALTH 08.08.2025 $ 1,185.71
Dispute Resolution Surcharge 08.08.2025 $ 1,430.00
Mason Co Landfill (Brink’s) 08.21.2025 $ 1,556.90
Beards Cove water Meter (91-08) USDA 08.05.2025 $ 2,362.00
CURRENT EXPENSE 08.09.2025 $ 27.72
ROAD DIV-CURRENT EXPENSE 08.29.2025 $ 2.36
Veterans Assistance 08.29.2025 $ 0.35
COUNTY ROAD 08.29.2025 $ 23.45
MENTAL HEALTH 08.29.2025 $ 0.58
Belfair Wastewater & Water -Bond/Admin Fees 08.25.2025 $ 0.00
NBCI-Bond / Admin Fees 08.25.2025 $ 350.00
Mason County LTGO 2013 Admin Fee 08.25.2025 $ 550.00
Mason County Tax GO Bd 2008 08.25.2025 $ 0.00
Mason Co 2013B LTGO 8038 Filling Fee 08.26.2025 $ 70.00
Background/Executive Summary:
The Board approved Resolution no. 80-00 Payment of Claims Against County: Procedure Authorizing
Warrant Issue and Release Prior to Board Claim Approval. Mason County Code 3.32.060(a) requires that
the Board enter into the minutes of the County Commissioners the approval of claims listing warrant
numbers.
Claims Clearing YTD total $ 34,331,911.34
Direct Deposit YTD total $ 16,668,638.14
Salary Clearing YTD total $ 16,944,591.00
Treasurer Remittance YTD total $ 13,022,085.03
Budget Impact (amount, funding source, budget amendment, etc.):
See above.
Public Outreach:
N/A
Requested Action:
Approval of the aforementioned Claims Clearing Fund, Direct Deposit Fund, Salary Clearing Fund, and
Treasurer Electronic Remittance warrants.
Attachment(s):
Originals on file with Financial Services and the Treasurer’s Office; copies on file with the Clerk of the
Board
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No.
From: Jennifer Beierle Ext: 532
Department: Central Services Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): 8/11/2025 Agenda Date(s): 9/16/2025
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other
(Please ensure proper internal review channels have been followed, this is the responsibility of the
requesting Department)
Item:
Consideration of Funding Awards from the .09 Rural County Sales & Use Tax Fund No. 103
Background/Executive Summary:
The County has received two requests for 2026 funding from the .09 Rural County Sales & Use Tax Fund
(Fund No. 103). The first request is from the Economic Development Council in the amount of $150,000.
The second request is from the Port of Grapeview, requesting $25,000.
According to RCW 82.14.370, funds collected under this provision may be used exclusively to support
public facilities that serve economic development purposes in rural counties, as well as to fund personnel
within designated economic development offices.
•Public facilities include infrastructure such as roads, bridges, water and sewer systems,
stormwater and earth stabilization improvements, electrical and gas systems, telecommunications,
port facilities, and innovation zone facilities, among others.
•Economic development offices include those operated by counties, port districts, or associate
development organizations (such as the Mason County Economic Development Office), as
defined in RCW 43.330.010.
•Eligible projects must also appear on the County’s officially adopted Comprehensive Economic
Development Strategy (CEDS) list or within the economic development section of the County's
Comprehensive Plan.
Associated Costs/Budget Impact (amount, funding source, budget amendment, etc.):
The total funding requested is $175,000. If approved, the funds would be allocated from Fund No. 103 as
part of the County’s 2026 budget.
Public Outreach:
In accordance with RCW 82.14.370(3)(b), the County must consult with local cities, towns, port districts,
and the associate development organization prior to awarding funds. This consultation ensures alignment
with the goals of Chapter 130, Laws of 2004, and the statutory requirements for use of .09 funds.
Requested Action:
Request the Board review both applications and consider placing the Economic Development Council and
8.2
Port of Grapeview’s funding requests on the September 16, 2025 Action Agenda. This action would
follow the required circulation of comment letters to local cities and port districts.
Attachment(s):
1. Application from the Economic Development Council
2. Application from the Port of Grapeview
1
MASON COUNTY
and
ECONOMIC DEVELOPMENT COUNCIL of MASON COUNTY
PROFESSIONAL SERVICES CONTRACT
This CONTRACT is made and entered into by and between Mason County, hereinafter referred
to as "COUNTY" and the Economic Development Council of Mason County "CONTRACTOR"
referred to as "CONTRACTOR." COUNTY and EDC are referred to collectively as the "parties."
RECITALS:
WHEREAS, sales tax and use funds collected under RCW 82.14.370 are to be used to finance
public facilities serving economic development purposes in rural counties and finance personnel
in economic development offices; and
WHEREAS, the Economic Development Council of Mason County meets the requirement of
being "an office of a county, port district, or an associate development organization as defined in
RCW 43.330.010, which promotes economic development purposes within the county" with its
purposes including the facilitation of the creation or retention of businesses and jobs in a county;
and
WHEREAS, through RCW 43.330.080 the Economic Development Council of Mason County, as
the County's designated Associate Development Organization, is required to provide direct
assistance including business planning to companies throughout the County who need support
to stay in business, expand or relocate to Washington from out-of-state and other countries.
Assistance must comply with business recruitment and retention protocols established by the
State; and
WHEREAS, COUNTY has consulted with the City of Shelton and the port districts located within
the county to ensure that this expenditure meets the goals of chapter 130, Laws of 2004; and
WHEREAS, COUNTY has determined that it is in the best interest of the residents of Mason
County to contract with the Economic Development Council of Mason County to provide
economic development technical assistance, support and services.
NOW, THEREFORE, for and in consideration of the CONTRACT made, and the payments to be
made by COUNTY, the parties agree to the following:
Special Conditions
Funding Source:
Funds for this CONTRACT are provided as allowed in RCW 82.14.370 sales and use tax for
public facilities in rural counties.
Required County Matching Funds:
Per RCW 43.330.086 COUNTY is required to provide matching funds for its Associate
Development Organization's grant with the Washington State Department of Commerce.
$75,000.00 of the funding provided through this CONTRACT is designated as the
COUNTY's matching funds.
2
General Conditions
Scope of Services:
CONTRACTOR agrees to provide COUNTY the services and any materials as set forth as
identified in "Exhibit A Scope-of-Services," during the CONTRACT period. No material, labor or
facilities will be furnished by COUNTY, unless otherwise provided for in the CONTRACT.
Term:
The performance period for this CONTRACT will start on January 1, 2026, and end December
31, 2026.
Services Outside of Term:
Services provided by CONTRACTOR prior to or after the term of this CONTRACT shall be
performed at the expense of CONTRACTOR and are not compensable under this CONTRACT
unless both parties hereto agree to such provision in writing. The term of this CONTRACT may
be extended by mutual consent of the parties; provided, however, that the CONTRACT is in
writing and signed by both parties.
Extension:
The duration of this CONTRACT may be extended by mutual written consent of the parties, for
a period of up to one year.
Compensation:
CONTRACT total value is not to exceed $150,000.
Independent Contractor:
CONTRACTOR's services shall be furnished by the CONTRACTOR as an independent
contractor, and nothing herein contained shall be construed to create a relationship of
employer-employee. All payments made hereunder and all services performed shall be made
and performed pursuant to this CONTRACT by the CONTRACTOR as an independent
contractor.
CONTRACTOR acknowledges that the entire compensation for this CONTRACT is specified in
Exhibit B Compensation and the CONTRACTOR is not entitled to any benefits including, but not
limited to: vacation pay, holiday pay, sick leave pay, medical, dental, or other insurance benefits,
or any other rights or privileges afforded to employees of COUNTY. The CONTRACTOR
represents that he/she/it maintains a separate place of business, serves clients other than
COUNTY, will report all income and expense accrued under this CONTRACT to the Internal
Revenue Service, and has a tax account with the State of Washington Department of Revenue
for payment of all sales and use and Business and Occupation taxes collected by the State of
Washington.
CONTRACTOR will defend, indemnify and hold harmless COUNTY, its officers, agents or
employees from any loss or expense, including, but not limited to, settlements, judgments,
setoffs, attorneys' fees or costs incurred by reason of claims or demands because of breach of
the provisions of this paragraph.
Taxes:
3
CONTRACTOR understands and acknowledges that COUNTY will not withhold Federal or
State income taxes. Where required by State or Federal law, the CONTRACTOR authorizes
COUNTY to withhold for any taxes other than income taxes (i.e., Medicare). All compensation
received by the CONTRACTOR will be reported to the Internal Revenue Service at the end of
the calendar year in accordance with the applicable IRS regulations. It is the responsibility
ofthe CONTRACTOR to make the necessary estimated tax payments throughout the year, if
any, and the CONTRACTOR is solely liable for any tax obligation arising from the
CONTRACTOR's performance of this CONTRACT. The CONTRACTOR hereby agrees to
indemnify COUNTY against any demand to pay taxes arising from the CONTRACTOR's failure
to pay taxes on compensation earned pursuant to this CONTRACT.
COUNTY will pay sales and use taxes imposed on goods or services acquired hereunder as
required by law. The CONTRACTOR must pay all other taxes, including, but not limited to,
Business and Occupation Tax, taxes based on the CONTRACTOR's gross or net income, or
personal property to which COUNTY does not hold title. COUNTY is exempt from Federal
Excise Tax.
No Guarantee of Employment:
The performance of all or part of this CONTRACT by the CONTRACTOR shall not operate to
vest any employment rights whatsoever and shall not be deemed to guarantee any employment
of CONTRACTOR or any employee of CONTRACTOR or any sub-contractor or any employee
of any sub-contractor by COUNTY at the present time or in the future.
Accounting and Payment for CONTRACTOR Services:
Payment to the CONTRACTOR for services rendered under this CONTRACT shall be as set
forth in "Exhibit B Compensation." Where Exhibit "B" requires payments by the COUNTY,
payment shall be based upon written claims supported, unless otherwise provided in Exhibit "B,"
by documentation of units of work actually performed and amounts earned, including, where
appropriate, the actual number of days worked each month, total number of hours for the month,
and the total dollar payment requested, so as to comply with municipal auditing requirements.
Acceptable invoices will be processed within 30 days of receipt.
Unless specifically stated in Exhibit "B" or approved in writing in advance by the official
executing this CONTRACT for COUNTY or his or her designee (hereinafter referred to as the
"Administrative Officer"). COUNTY will not reimburse the CONTRACTOR for any costs or
expenses incurred by the CONTRACTOR in the performance of this CONTRACT. Where
required, COUNTY shall, upon receipt of appropriate documentation, compensate the
CONTRACTOR, no more often than monthly, in accordance with COUNTY's customary
procedures, pursuant to the fee schedule set forth in Exhibit "B."
Withholding Payment:
In the event the CONTRACTOR has failed to perform any obligation under this CONTRACT
within the times set forth in this CONTRACT, then COUNTY may, upon written notice, withhold
from amounts otherwise due and payable to CONTRACTOR, without penalty, until such failure
to perform is cured or otherwise adjudicated. Withholding under this clause shall not be
deemed a breach entitling CONTRACTOR to termination or damages, provided that COUNTY
promptly gives notice in writing to the CONTRACTOR of the nature of the default or failure to
perform, and in no case more than ten (10) days after it determines to withhold amounts
otherwise due. A determination of the Administrative Officer set forth in a notice to the
CONTRACTOR of the action required and/or the amount required to cure any alleged failure to
perform shall be deemed conclusive, except to the extent that the CONTRACTOR acts within
the times and in strict accord with the provisions of the Disputes clause of this CONTRACT.
COUNTY may act in accordance with any determination of the Administrative Officer
4
which has become conclusive under this clause, without prejudice to any other remedy under
the CONTRACT, to take all or any of the following actions: (1) cure any failure or default, (2) to
pay any amount so required to be paid and to charge the same to the account of the
CONTRACTOR, (3) to set off any amount so paid or incurred from amounts due or to become
due the CONTRACTOR. In the event the CONTRACTOR obtains relief upon a claim under the
Disputes clause, no penalty or damages shall accrue to CONTRACTOR by reason of good faith
withholding by COUNTY under this clause.
Labor Standards:
CONTRACTOR agrees to comply with all applicable state and federal requirements, including
but not limited to those pertaining to payment of wages and working conditions, in accordance
with RCW 39.12.040, the Prevailing Wage Act; the Americans with Disabilities Act of 1990; the
Davis-Bacon Act; and the Contract Work Hours and Safety Standards Act providing for weekly
payment of prevailing wages, minimum overtime pay, and providing that no laborer or mechanic
shall be required to work in surroundings or under conditions which are unsanitary, hazardous,
or dangerous to health and safety as determined by regulations promulgated by the Federal
Secretary of Labor and/or the State of Washington.
Conflict of Interest:
If at any time prior to commencement of, or during the term of this CONTRACT, CONTRACTOR
or any of its employees involved in the performance of this CONTRACT shall have or develop
an interest in the subject matter of this CONTRACT that is potentially in conflict with the
COUNTY's interest, then CONTRACTOR shall immediately notify COUNTY of the same. The
notification of COUNTY shall be made with sufficient specificity to enable COUNTY to make an
informed judgment as to whether or not COUNTY's interest may be compromised in any manner
by the existence of the conflict, actual or potential. Thereafter, COUNTY may require
CONTRACTOR to take reasonable steps to remove the conflict of interest. COUNTY may also
terminate this CONTRACT according to the provisions herein for termination.
Non-Discrimination in Employment:
COUNTY's policy is to provide equal opportunity in all terms, conditions and privileges of
employment for all qualified applicants and employees without regard to race, color, creed,
religion, national origin, sex, sexual orientation, age, marital status, disability, or veteran status.
CONTRACTOR shall comply with all laws prohibiting discrimination against any employee or
applicant for employment on the grounds of race, color, creed, religion, national origin, sex,
sexual orientation, age, marital status, disability, or veteran status, except where such
constitutes a bona fide occupational qualification.
Furthermore, in those cases in which CONTRACTOR is governed by such laws,
CONTRACTOR shall take affirmative action to insure that applicants are employed, and treated
during employment, without regard to their race, color, creed, religion, national origin, sex, age,
marital status, sexual orientation, disability, or veteran status, except where such constitutes a
bona fide occupational qualification. Such action shall include, but not be limited to: advertising,
hiring, promotions, layoffs or terminations, rate of pay or other forms of compensation benefits,
selection for training including apprenticeship, and participation in recreational and educational
activities. In all solicitations or advertisements for employees placed by them or on their behalf,
CONTRACTOR shall state that all qualified applicants will receive consideration for employment
without regard to race, color, religion, sex or national origin.
5
The foregoing provisions shall also be binding upon any sub-contractor, provided that the
foregoing provision shall not apply to contracts or sub-contractors for standard commercial
supplies or raw materials, or to sole proprietorships with no employees.
Non-Discrimination in Client Services:
CONTRACTOR shall not discriminate on the grounds of race, color, creed, religion, national
origin, sex, age, marital status, sexual orientation, disability, or veteran status; or deny an
individual or business any service or benefits under this CONTRACT; or subject an individual or
business to segregation or separate treatment in any manner related to his/her/its receipt any
service or services or other benefits provided under this CONTRACT; or deny an individual or
business an opportunity to participate in any program provided by this CONTRACT.
Waiver of Noncompetition:
CONTRACTOR irrevocably waives any existing rights which it may have, by contract or
otherwise, to require another person or corporation to refrain from submitting a proposal to or
performing work or providing supplies to COUNTY, and CONTRACTOR further promises that it
will not in the future, directly or indirectly, induce or solicit any person or corporation to refrain
from submitting a bid or proposal to or from performing work or providing supplies to COUNTY.
Ownership of Items Produced:
All writings, programs, data, public records or other materials prepared by CONTRACTOR
and/or its consultants or sub-contractors, in connection with performance of this CONTRACT,
shall be the sole and absolute property of COUNTY.
When CONTRACTOR creates any copyrightable materials or invents any patentable property,
CONTRACTOR may copyright or patent the same, but COUNTY retains a royalty-free,
nonexclusive and irrevocable license to reproduce, publish, recover, or otherwise use the
materials or property and to authorize other governments to use the same for state or local
governmental purposes. CONTRACTOR further agrees to make research, notes, and other
work products produced in the performance of this CONTRACT available to COUNTY upon
request.
Work Product:
CONTRACTOR will provide COUNTY with all work product including; reports, surveys, studies,
data collected and other as appropriate prior to the release of the final payment for services.
Patent/Copyright Infringement:
CONTRACTOR will defend and indemnify COUNTY from any claimed action, cause or demand
brought against COUNTY, to the extent such action is based on the claim that information
supplied by the CONTRACTOR infringes any patent or copyright. CONTRACTOR will pay those
costs and damages attributable to any such claims that are finally awarded against COUNTY in
any action. Such defense and payments are conditioned upon the following:
A. CONTRACTOR shall be notified promptly in writing by COUNTY of any notice of such claim.
B. CONTRACTOR shall have the right, hereunder, at its option and expense, to obtain for
COUNTY the right to continue using the information, in the event such claim of infringement, is
made, provided no reduction in performance or loss results to COUNTY.
Confidentiality:
CONTRACTOR, its employees, sub-contractors, and their employees shall maintain the
confidentiality of all information provided by COUNTY or acquired by CONTRACTOR in
performance of this CONTRACT, except upon the prior written consent of COUNTY or an order
6
entered by a court after having acquired jurisdiction over COUNTY. CONTRACTOR shall
immediately give to COUNTY notice of any judicial proceeding seeking disclosure of such
information. CONTRACTOR shall indemnify and hold harmless COUNTY, its officials, agents
or employees from all loss or expense, including, but not limited to, settlements, judgments,
setoffs, attorneys' fees and costs resulting from CONTRACTOR's breach of this provision.
Right to Review:
This CONTRACT is subject to review by any Federal, State or COUNTY auditor. COUNTY or its
designee shall have the right to review and monitor the financial and service components of this
program by whatever means are deemed expedient by the Administrative Officer or by
COUNTY's Auditor's Office. Such review may occur with or without notice and may include, but
is not limited to, on-site inspection by COUNTY agents or employees, inspection of all records or
other materials which COUNTY deems pertinent to the CONTRACT and its performance, and
any and all communications with or evaluations by service recipients under this CONTRACT.
CONTRACTOR shall preserve and maintain all financial records and records relating to the
performance of work under this CONTRACT for six (6) years after CONTRACT termination, and
shall make them available for such review, within Mason County, State of Washington, upon
request. CONTRACTOR also agrees to notify the Administrative Officer in advance of any
inspections, audits, or program review by any individual, agency, or governmental unit whose
purpose is to review the services provided within the terms of this CONTRACT. If no advance
notice is given to CONTRACTOR, then CONTRACTOR agrees to notify the Administrative
Officer as soon as it is practical.
Insurance Requirements:
At a minimum, CONTRACTOR shall provide insurance that meets or exceeds the requirements
detailed in "Exhibit C Insurance Requirements."
Insurance as a Condition of Payment:
Payments due to CONTRACTOR under this CONTRACT are expressly conditioned upon the
CONTRACTOR's strict compliance with all insurance requirements under this CONTRACT.
Payment to CONTRACTOR shall be suspended in the event of non-compliance. Upon receipt
of evidence of full compliance, payments not otherwise subject to withholding or set-off will be
released to CONTRACTOR.
Proof of Insurance:
A Certificate of Insurance naming COUNTY as the Certificate Holder must be provided to
COUNTY within five (5) days of CONTRACT execution.
Industrial Insurance Waiver:
With respect to the performance of this CONTRACT and as to claims against COUNTY, its
officers, agents and employees, CONTRACTOR expressly waives its immunity under Title 51 of
the Revised Code of Washington, the Industrial Insurance Act, for injuries to its employees and
agrees that the obligations to indemnify, defend and hold harmless provided in this CONTRACT
extend to any claim brought by or on behalf of any employee of CONTRACTOR. This waiver is
mutually negotiated by the parties to this CONTRACT.
CONTRACTOR Commitments, Warranties and Representations:
Any written commitment received from CONTRACTOR concerning this CONTRACT shall be
binding upon CONTRACTOR, unless otherwise specifically provided herein with reference to
this paragraph. Failure of CONTRACTOR to fulfill such a commitment shall render
CONTRACTOR liable for damages to COUNTY. A commitment includes, but is not limited to,
7
any representation made prior to execution of this CONTRACT, whether or not incorporated
elsewhere herein by reference, as to performance of services or equipment, prices or options
for future acquisition to remain in effect for a fixed period, or warranties.
Defense and Indemnity Contract:
Indemnification by CONTRACTOR. To the fullest extent permitted by law, CONTRACTOR
agrees to indemnify, defend and hold COUNTY and its departments, elected and appointed
officials, employees, agents and volunteers, harmless from and against any and all claims,
damages, losses and expenses, including but not limited to court costs, attorney's fees and
alternative dispute resolution costs, for any personal injury, for any bodily injury, sickness,
disease or death and for any damage to or destruction of any property (including the loss of use
resulting therefrom) which 1) are caused in whole or in part by any act or omission, negligent or
otherwise, of the CONTRACTOR, its employees, agents or volunteers or CONTRACTOR's
subcontractors and their employees, agents or volunteers; or 2) are directly or indirectly arising
out of, resulting from, or in connection with performance of this CONTRACT; or 3) are based
upon CONTRACTOR's or its subcontractors' use of, presence upon or proximity to the property
of COUNTY. This indemnification obligation of CONTRACTOR shall not apply in the limited
circumstance where the claim, damage, loss or expense is caused by the sole negligence of
COUNTY. This indemnification obligation of the CONTRACTOR shall not be limited in any way
by the Washington State Industrial Insurance Act, RCW Title 51, or by application of any other
workmen's compensation act, disability benefit act or other employee benefit act, and the
CONTRACTOR hereby expressly waives any immunity afforded by such acts. The foregoing
indemnification obligations of the CONTRACTOR are a material inducement to COUNTY to
enter into this CONTRACT, are reflected in CONTRACTOR's compensation, and have been
mutually negotiated by the parties.
Participation by County — No Waiver. COUNTY reserves the right, but not the obligation, to
participate in the defense of any claim, damages, losses or expenses and such participation
shall not constitute a waiver of CONTRACTOR's indemnity obligations under this CONTRACT.
Survival of CONTRACTOR's Indemnity Obligations. CONTRACTOR agrees all
CONTRACTOR's indemnity obligations shall survive the completion, expiration or termination
of this CONTRACT.
Indemnity by Subcontractors. In the event the CONTRACTOR enters into subcontracts to the
extent allowed under this CONTRACT, CONTRACTOR's subcontractors shall indemnify
COUNTY on a basis equal to or exceeding CONTRACTOR's indemnity obligations to COUNTY.
Compliance with Applicable Laws, Rules and Regulations:
This CONTRACT shall be subject to all laws, rules, and regulations of the United States of
America, the State of Washington, political subdivisions of the State of Washington and Mason
County. CONTRACTOR also agrees to comply with applicable Federal, State, County or
municipal standards for licensing, certification and operation of facilities and programs, and
accreditation and licensing of individuals.
Administration of Contract:
COUNTY hereby appoints, and CONTRACTOR hereby accepts, the Mason County, County
Administrator, or designee, as COUNTY's representative, hereinafter referred to as the
Administrative Officer, for the purposes of administering the provisions of this CONTRACT,
including COUNTY's right to receive and act on all reports and documents, and any auditing
performed by the COUNTY related to this CONTRACT.
8
The Administrative Officer for purposes of this CONTRACT is:
Travis Adams
County Administrator
Mason County
411 N 5th Street
Shelton, WA 98584
Phone: 360-427-9670 Ext. 530
tadams@masoncountywa.gov
CONTRACTOR's Primary Contact's Information:
Kevin Shutty
628 W Alder St
Shelton, WA 98584
Phone: 360-426-2276
kevin@choosemason.com
Notice:
Except as set forth elsewhere in the CONTRACT, for all purposes under this CONTRACT
except service of process, notice shall be given by CONTRACTOR to COUNTY's
Administrative Officer under this CONTRACT. Notices and other communication may be
conducted via e-mail, U.S. mail, fax, hand-delivery or other generally accepted manner
including delivery services.
Modifications:
Either party may request changes in the CONTRACT. Any and all agreed modifications, to be
valid and binding upon either party, shall be in writing and signed by both of the parties.
Termination for Default:
If CONTRACTOR defaults by failing to perform any of the obligations of the CONTRACT or
becomes insolvent or is declared bankrupt or commits any act of bankruptcy or insolvency or
makes an assignment for the benefit of creditors, COUNTY may, by depositing written notice
to CONTRACTOR in the U.S. mail, terminate the CONTRACT, and at COUNTY's option,
obtain performance of the work elsewhere. If the CONTRACT is terminated for default,
CONTRACTOR shall not be entitled to receive any further payments under the CONTRACT
until all work called for has been fully performed. Any extra cost or damage to COUNTY
resulting from such default(s) shall be deducted from any money due or coming due to
CONTRACTOR. CONTRACTOR shall bear any extra expenses incurred by COUNTY in
completing the work, including all increased costs for completing the work, and all damage
sustained, or which may be sustained by COUNTY by reason of such default.
If a notice of termination for default has been issued and it is later determined for any reason
that CONTRACTOR was not in default, the rights and obligations of the parties shall be the
same as if the notice of termination had been issued pursuant to the Termination for Public
Convenience paragraph hereof.
Termination for Public Convenience:
COUNTY may terminate this CONTRACT in whole or in part whenever COUNTY determines, in
its sole discretion, that such termination is in the interests of COUNTY. Whenever the
CONTRACT is terminated in accordance with this paragraph, CONTRACTOR shall be entitled
to payment for actual work performed in compliance with Exhibit A Scope-of-Services and
Exhibit B Compensation. An equitable adjustment in the CONTRACT price for partially
completed items of work will be made, but such adjustment shall not include provision for
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loss of anticipated profit on deleted or uncompleted work. Termination of this CONTRACT by
COUNTY at any time during the term, whether for default or convenience, shall not constitute
breach of CONTRACT by COUNTY.
Termination for Reduced Funding:
COUNTY may terminate this CONTRACT in whole or in part should COUNTY determine, in its
sole discretion, that such termination is necessary due to a decrease in available funding
including State and/or Federal grants. Whenever the CONTRACT is terminated in accordance
with this paragraph, the CONTRACTOR shall be entitled to payment for actual work performed
in compliance with Exhibit A Scope-of-Services and Exhibit B Compensation.
Disputes:
1. Differences between the CONTRACTOR and COUNTY, arising under and by virtue of the
CONTRACT shall be brought to the attention of COUNTY at the earliest possible time in order
that such matters may be settled or other appropriate action promptly taken. For objections that
are not made in the manner specified and within the time limits stated, the records, orders,
rulings, instructions, and decisions of the Administrative Officer shall be final and conclusive.
2. The CONTRACTOR shall not be entitled to additional compensation which otherwise may
be payable, or to extension of time for (1) any act or failure to act by the Administrative Officer
of COUNTY, or (2) the happening of any event or occurrence, unless the CONTRACTOR has
given COUNTY a written Notice of Potential Claim within ten (10) days of the commencement
of the act, failure, or event giving rise to the claim, and before final payment by COUNTY. The
written Notice of Potential Claim shall set forth the reasons for which the CONTRACTOR
believes additional compensation or extension of time is due, the nature of the cost involved,
and insofar as possible, the amount of the potential claim. CONTRACTOR shall keep full and
complete daily records of the work performed, labor and material used, and all costs and
additional time claimed to be additional.
3. The CONTRACTOR shall not be entitled to claim any such additional compensation, or
extension of time, unless within thirty (30) days of the accomplishment of the portion of the work
from which the claim arose, and before final payment by COUNTY, the CONTRACTOR has
given COUNTY a detailed written statement of each element of cost or other compensation
requested and of all elements of additional time required, and copies of any supporting
documents evidencing the amount or the extension of time claimed to be due.
Arbitration:
Other than claims for injunctive relief brought by a party hereto (which may be brought either in
court or pursuant to this arbitration provision), and consistent with the provisions hereinabove,
any claim, dispute or controversy between the parties under, arising out of, or related to this
CONTRACT or otherwise, including issues of specific performance, shall be determined by
arbitration in Shelton, Washington, under the applicable American Arbitration Association (MA)
rules in effect on the date hereof, as modified by this CONTRACT. There shall be one arbitrator
selected by the parties within ten (10) days of the arbitration demand, or if not, by the AAA or
any other group having similar credentials. Any issue about whether a claim is covered by this
CONTRACT shall be determined by the arbitrator. The arbitrator shall apply substantive law and
may award injunctive relief, equitable relief (including specific performance), or any other
remedy available from a judge, including expenses, costs and attorney fees to the prevailing
party and pre-award interest, but shall not have the power to award punitive damages. The
decision of the arbitrator shall be final and binding and an order confirming the award or
judgment upon the award may be entered in any court having jurisdiction. The parties agree
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that the decision of the arbitrator shall be the sole and exclusive remedy between them
regarding any dispute presented or pled before the arbitrator. At the request of either party
made not later than forty-five (45) days after the arbitration demand, the parties agree to submit
the dispute to nonbinding mediation, which shall not delay the arbitration hearing date; provided,
that either party may decline to mediate and proceed with arbitration.
Any arbitration proceeding commenced to enforce or interpret this CONTRACT shall be brought
within six (6) years after the initial occurrence giving rise to the claim, dispute or issue for which
arbitration is commenced, regardless of the date of discovery or whether the claim, dispute or
issue was continuing in nature. Claims, disputes or issues arising more than six (6) years prior
to a written request or demand for arbitration issued under this CONTRACT are not subject to
arbitration.
Venue and Choice of Law:
In the event that any litigation should arise concerning the construction or interpretation of any
of the terms of this CONTRACT, the venue of such action of litigation shall be in the courts of
the State of Washington and Mason County. Unless otherwise specified herein, this
CONTRACT shall be governed by the laws of the State of Washington.
Severability:
If any term or condition of this CONTRACT or the application thereof to any person(s) or
circumstances is held invalid, such invalidity shall not affect other terms, conditions or
applications which can be given effect without the invalid term, condition or application. To this
end, the terms and conditions of this CONTRACT are declared severable.
Waiver:
Waiver of any breach or condition of this CONTRACT shall not be deemed a waiver of any prior
or subsequent breach. No term or condition of this CONTRACT shall be held to be waived,
modified or deleted except by an instrument, in writing, signed by the parties hereto. The failure
of COUNTY to insist upon strict performance of any of the covenants of this CONTRACT, or to
exercise any option herein conferred in any one or more instances, shall not be construed to be
a waiver or relinquishment of any such, or any other covenants or contracts, but the same shall
be and remain in full force and effect.
Order of Precedence:
A. Applicable federal, state and county statutes, regulations, policies, procedures, federal Office
of Management and Budget (OMB) circulars and federal and state executive orders.
B. Funding source agreement(s) including attachments
C. Exhibit C Insurance Requirements
D. Special Conditions
E. General Condition
F. Exhibits A and B
Entire Contract:
This written CONTRACT, comprised of the writings signed or otherwise identified and attached
hereto, represents the entire CONTRACT between the parties and supersedes any prior oral
statements, discussions or understandings between the parties.
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EXHIBIT A
SCOPE OF SERVICES
CONTRACTOR to provide a budget by expense category totaling $150,000 for the 2026 one
year contract to the BOCC within fifteen days (15) of contract execution.
CONTRACTOR to provide update to Board of County Commissioners at commission business
meetings. Deliverable: At a minimum of once per quarter the Executive Director or designee will
provide a brief update on EDC work to the County.
RECRUITMENT & MARKETING
CONTRACTOR to market Mason County as excellent locations to expand or relocate a business
and positioning Washington as a globally competitive place to grow business, which may include
developing and executing regional plans to attract companies from out of state. Deliverable:
number of businesses contacted.
CONTRACTOR to provide site location assistance for businesses that are looking to locate in
Mason County. Deliverable: Quarterly list of project names.
BUSINESS RETENTION & EXPANSION ACTIVITIES
CONTRACTOR to work with partners throughout the county including, but no limited to, local
governments, workforce development councils, port districts, community and technical colleges
and higher education institutions, export assistance providers, small business assistance
programs, innovation partnership zones, and other federal, state, and local programs to facilitate
the alignment of planning efforts and the seamless delivery of business support services within
the entire county. Deliverable: copy of communication plan on or before 3/31/2025 and a
quarterly dashboard of communication analytics.
CONTRACTOR to provide business retention and expansion services throughout the county.
Such services must include, but are not limited to, business outreach and monitoring efforts to
identify and address challenges and opportunities faced by businesses, assistance to trade
impacted businesses in applying for grants from the federal trade adjustment assistance, and the
provision of information to businesses on resources available for microenterprise development
and resources available on the revitalization of commercial districts. Deliverable: number of
businesses visited and number of follow-ups with existing businesses.
CONTRACTOR to participate with the state board for community and technical colleges in the
coordination of the job skills training program and the customized training program within its
region.
BUSINESS ASSISTANCE
CONTRACTOR to provide or facilitate the provision of export assistance through workshops or
one-on-one assistance.
CONTRACTOR to provide information on state and local permitting processes, tax issues, export
assistance, and other essential information for operating, expanding, or locating a business in
Mason County. Deliverable: number of businesses that direct assistance was provided, and
number of follow-up interactions.
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READINESS & CAPACITY BUILDING
CONTRACTOR to solicit, compile and rank the Comprehensive Economic Development Strategy
(CEDS) list annually. Submit to COUNTY for review and approval on or before 6/30/21.
CONTRACTOR to provide an annual economic report. Deliverable: report of economic indicators
and comparisons in Mason County.
CONTRACTOR to participate in economic development system-wide discussions regarding gaps
in business start-up assistance in Mason County.
CONTRACTOR to participate in development of a countywide economic development plan in
conjunction with other governmental jurisdictions and institutions.
CONTRACTOR to provide an annual snapshot of local economic conditions to include
breakdowns of the three UGAs. Deliverable: Economic Vitality index.
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EXHIBIT B
COMPENSATION
A. Compensation:
CONTRACTOR will be compensated a total of $150,000 which will be paid in four
equal payments of $37,500 after the receipt of an acceptable invoice.
B. Requests for Payment:
1. At a minimum the invoice is to include: performance period; date of submission;
CONTRACTOR's name, remittance address and phone number; invoice total; and any
additional applicable information.
2. Submit invoice with required performance report via e-mail to
rlund@masoncountywa.gov and jb@masoncountywa.gov
3. Payment will be made to CONTRACTOR within thirty (30) days of the receipt of a
complete and accurate invoice.
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EXHIBIT C
INSURANCE REQUIREMENTS
A. MINIMUM Insurance Requirements:
1. Commercial General Liability Insurance using Insurance Services Office "Commercial
General Liability" policy form CG 00 01, with an edition date prior to 2004, or the exact
equivalent. Coverage for an additional insured shall not be limited to its vicarious liability.
Defense costs must be paid in addition to limits. Limits shall be no less than $1,000,000 per
occurrence for all covered losses and no less than $2,000,000 general aggregate, for bodily
injury, personal injury, and property damage, including without limitation, blanket contractual
liability.
2. Workers' Compensation on a state-approved policy form providing statutory benefits as
required by law with employer's liability limits for CONTRACTOR's, with two (2) or more
employees and/or volunteers, no less than $1,000,000 per accident for all covered losses.
3. Business Auto Coverage on ISO Business Auto Coverage form CA 00 01 including owned,
non-owned and hired autos, or the exact equivalent. Limits shall be no less than $1,000,000 per
accident, combined single limit. If CONTRACTOR owns no vehicles, this requirement may be
satisfied by a non-owned auto endorsement to the general liability policy described above. If
CONTRACTOR or CONTRACTOR's employees will use personal autos in any way on this
project, CONTRACTOR shall obtain evidence of personal auto liability coverage for each such
person.
4. Professional liability (errors & omissions) insurance. CONTRACTOR shall maintain
professional liability insurance that covers the services to be performed in connection with this
CONTRACT, in the minimum amount of $1,000,000 per claim and in the aggregate. Any policy
inception date, continuity date, or retroactive date must be before the effective date of this
CONTRACT and Consultant agrees to maintain continuous coverage through a period no less
than three years after completion of the services required by this CONTRACT.
5. Excess or Umbrella Liability Insurance (Over Primary) if used to meet limit requirements, shall
provide coverage at least as broad as specified for the underlying coverages. Such policy or
policies shall include as insureds those covered by the underlying policies, including additional
insureds. Coverage shall be "pay on behalf", with defense costs payable in addition to policy
limits. There shall be no cross liability exclusion precluding coverage for claims or suits by one
insured against another. Coverage shall be applicable to COUNTY for injury to employees of
CONTRACTOR, subcontractors or others involved in the Work. The scope of coverage provided
is subject to approval of COUNTY following receipt of proof of insurance as required herein.
B. Certificate of Insurance:
A Certificate of Insurance naming COUNTY as the Certificate Holder must be provided to
COUNTY within five (5) days of CONTRACT execution.
C. Basic Stipulations:
1. CONTRACTOR agrees to endorse third party liability coverage required herein to include as
additional insureds COUNTY, its officials, employees and agents, using ISO endorsement CG
20 10 with an edition date prior to 2004. CONTRACTOR also agrees to require all
subcontractors, and anyone else involved in this CONTRACT on behalf of the CONTRACTOR
(hereinafter "indemnifying parties") to comply with these provisions.
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2. CONTRACTOR agrees to waive rights of recovery against COUNTY regardless of the
applicability of any insurance proceeds, and to require all indemnifying parties to do likewise.
3. All insurance coverage maintained or procured by CONTRACTOR or required of others
by CONTRACTOR pursuant to this CONTRACT shall be endorsed to delete the subrogation
condition as to COUNTY, or must specifically allow the named insured to waive subrogation
prior to a loss.
4. All coverage types and limits required are subject to approval, modification and additional
requirements by COUNTY. CONTRACTOR shall not make any reductions in scope or limits of
coverage that may affect COUNTY's protection without COUNTY's prior written consent.
5 CONTRACTOR agrees upon request by COUNTY to provide complete, certified copies of
any policies required within 10 days of such request. COUNTY has the right, but not the duty,
to obtain any insurance it deems necessary to protect its interests. Any premium so paid by
COUNTY shall be charged to and promptly paid by CONTRACTOR or deducted from sums
due CONTRACTOR. Any actual or alleged failure on the part of COUNTY or any other
additional insured under these requirements to obtain proof of insurance required under this
CONTRACT in no way waives any right or remedy of COUNTY or any additional insured, in
this or in any other regard.
6. It is acknowledged by the parties of this CONTRACT that all insurance coverage required to
be provided by CONTRACTOR or indemnifying party, is intended to apply first and on a primary
non-contributing basis in relation to any other insurance or self-insurance available to COUNTY.
7. CONTRACTOR agrees not to self-insure or to use any self-insured retentions on any portion
of the insurance required herein and further agrees that it will not allow any indemnifying party to
self- insure its obligations to COUNTY. If CONTRACTOR's existing coverage includes a self-
insured retention, the self-insured retention must be declared to the COUNTY. The COUNTY
may review options with CONTRACTOR, which may include reduction or elimination of the self-
insured retention, substitution of other coverage, or other solutions.
8. CONTRACTOR will renew the required coverage annually as long as COUNTY, or its
employees or agents face an exposure from operations of any type pursuant to this
CONTRACT. This obligation applies whether or not the CONTRACT is canceled or terminated
for any reason. Termination of this obligation is not effective until COUNTY executes a written
statement to that effect.
9. The limits of insurance as described above shall be considered as minimum requirements.
Should any coverage carried by CONTRACTOR or a subcontractor of any tier maintain
insurance with limits of liability that exceed the required limits or coverage that is broader than
as outlined above, those higher limits and broader coverage shall be deemed to apply for the
benefit of any person or organization included as an additional insured and those limits shall
become the required minimum limits of insurance in all Paragraphs and Sections of this
CONTRACT.
10. None of the policies required herein shall be in compliance with these requirements if they
include any limiting endorsement that has not been first submitted to COUNTY and approved of
in writing.
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11. The requirements in this Exhibit supersede all other sections and provisions of this
CONTRACT to the extent that any other section or provision conflicts with or impairs the
provisions of this Exhibit.
12. Unless otherwise approved by COUNTY, insurance provided pursuant to these
requirements shall be by insurers authorized to do business in Washington and with a minimum
A.M. Best rating of A-:VII.
13. All insurance coverage and limits provided by CONTRACTOR and available or applicable to
this CONTRACT are intended to apply to the full extent of the policies. Nothing contained in this
CONTRACT limits the application of such insurance coverage.
14. CONTRACTOR agrees to provide prompt notice to COUNTY of any notice of cancellation of
any required policy or of any material alteration or non-renewal of any such policy, other than for
non-payment of premium. CONTRACTOR shall assure that this provision also applies to any of
its employees, agents or subcontractors engaged by or on behalf of CONTRACTOR in relation
to this CONTRACT.
15. COUNTY reserves the right at any time during the term of the CONTRACT to change the
amounts and types of insurance required by giving the CONTRACTOR ninety (90) days
advance written notice of such change. If such change results in substantial additional cost to
the CONTRACTOR, the COUNTY and CONTRACTOR may renegotiate CONTRACTOR's
compensation.
16. Requirements of specific coverage features are not intended as limitation on other
requirements or as waiver of any coverage normally provided by any given policy. Specific
reference to a coverage feature is for purposes of clarification only as it pertains to a given issue
and is not intended by any party or insured to be all-inclusive.
17. CONTRACTOR agrees to provide immediate notice to COUNTY of any claim or loss against
CONTRACTOR arising out of the work performed under this CONTRACT. COUNTY assumes
no obligation or liability by such notice, but has the right (but not the duty) to monitor the
handling of any such claim or claims if they are likely to involve COUNTY.
LOCAL ECONOMIC DEVELOPMENT PROGRAM
APPLICATION
Contact: Michael Blaisdell, Commissioner District 2, Port of Grapeview
Port of Grapeview
PO Box 3
Grapeview, WA 98546
Cell: 253-377-0336
Fax: 253-472-3320
Portofgrapeview2@gmail.com
Signature and position of person authorizing submittal of application
Port Commissioner (District 2) 08/01/2025
Signature Position Date
Project Title: Port of Grapeview Facility Maintenance and Improvements
Total Project Cost $35,000.00 Amount raised to date $10,000.00
Is your request intended to fill a gap in funding (gap financing)? [X] Yes [ ] No
Is this a phased project [ ] Yes [X] No, If yes number of phases ____ number of years ___
Requested loan amount $0.00 Requested grant amount $25,000.00
1. Briefly describe the project, project start date, jurisdictions or private entities
involved and their phases and timing, and which phases(s) of the project would
be funded by loan or grant?
The Port of Grapeview Facility Maintenance and Improvements Project focuses on
critical repairs and upgrades to public infrastructure, including docks, ramps, parking areas,
restrooms, walkways, signage, and landscaping. These improvements aim to preserve
community access, enhance public safety, and strengthen marine-based economic
development. The Port’s facilities are essential to local shellfish growers, commercial marina
operations, recreational boaters, and tourism-related businesses.
Project Start Date:
Work will begin as soon as funding is secured, and environmental conditions allow. The Port is
fully prepared to initiate planning, design, and contracting immediately upon funding award.
Jurisdictions or Entities Involved:
• Port of Grapeview – Lead agency overseeing project planning, funding, and execution
as the public port authority managing local marine infrastructure.
• Shellfish Growers – Commercial aquaculture businesses that rely on Port access and
boat launches for daily harvesting and transportation of shellfish products.
• Squaxin Island Tribe – Indigenous community utilizing the Port’s boat launch for
traditional fishing and shellfish harvesting activities integral to cultural practices.
• Case Inlet Fisheries Task Force – Regional nonprofit organization focused on
sustainable fisheries and habitat restoration, collaborating to ensure project aligns with
environmental goals.
• North Mason High School CTE Program – Local workforce development partner
providing vocational training in marine trades and supporting project workforce needs
through student involvement.
• Fair Harbor Marina – Private marina operator that leases and manages marina
facilities owned by the Port, providing boat moorage and services to the public.
Project Phases and Timing:
The project will be executed as a single-phase effort focused on essential maintenance and
safety upgrades. Activities will be prioritized based on urgency, safety considerations, weather
conditions, and contractor availability. Because the work involves standard maintenance rather
than new construction, no formal design phase is required. The Port is positioned to begin work
promptly once funding is secured.
Phases Funded by Loan or Grant:
The Port’s annual general levy revenue is allocated primarily to operational expenses and does
not cover the costs associated with infrastructure maintenance or capital repairs. Instead, the
Port depends heavily on boat complex use fees for maintenance funding. However, these fees
generate only a fraction of the revenue needed to address substantial repair and upkeep costs.
Since the boat complex was constructed seven years ago, key components such as docks,
ramps, and walkways are exhibiting signs of deterioration, including structural wear, surface
cracking, and corrosion. Without additional dedicated funding sources, the Port risks accelerated
infrastructure decline, which could lead to costly emergency repairs or reduced service levels,
negatively impacting commercial users and the broader community.
The .09 Rural Sales Tax funds will directly support the hands-on execution phase of the project.
This includes contracting labor and purchasing materials necessary for repairing and upgrading
key Port assets. Funded work will include resurfacing and re-striping parking areas, replacing or
reinforcing dock components, improving ADA accessibility at ramps and walkways, updating
restroom facilities for health and safety compliance, installing new signage for wayfinding and
regulations, implementing safety enhancements such as railings and lighting, and restoring
public landscaping to improve usability and appearance. No portion of the requested funds will
be used for planning or administrative overhead; all expenditures will go toward tangible, on-
the-ground infrastructure improvements.
2. Explain how the project satisfies economic development and priorities.
The Port of Grapeview Facility Maintenance and Improvements project directly addresses Mason
County’s economic development goals by preserving and upgrading vital infrastructure that
underpins key marine-based industries. This includes daily support for Taylor Shellfish — one of
the region’s largest employers — whose aquaculture operations depend on reliable dock access
for harvesting and transporting shellfish. Maintaining functional ramps and docks ensures
commercial vessels can operate efficiently, preventing costly downtime and supporting the
regional seafood supply chain.
In addition to sustaining the shellfish industry, the project supports Fair Harbor Marina’s
commercial operations, which provide boat moorage and services that attract recreational
boaters and tourists, generating millions in local economic activity annually. Improved public
restrooms, walkways, signage, and safety features enhance visitor experience, encouraging
longer stays and higher spending at nearby businesses such as restaurants, lodging, and retail.
The project aligns with Mason County’s strategic priorities by:
• Preserving working waterfront infrastructure critical to marine commerce and
natural resource industries
• Supporting small business stability and growth in aquaculture and maritime sectors
• Enhancing public access and recreational opportunities that drive tourism revenue
• Strengthening workforce development through collaboration with North Mason High
School’s CTE aquaculture program, fostering local skills and job readiness in emerging
maritime careers
• Promoting sustainable economic growth in rural communities by protecting
infrastructure that supports long-term industry viability
By funding this maintenance project, the County safeguards an economic hub that directly
contributes to local employment, tax revenue, and community resilience.
The Port of Grapeview prioritizes the preservation and enhancement of critical public
infrastructure that supports marine commerce, recreation, tourism, and local small businesses.
This project:
• Sustains Local Commercial Activity: The Port’s docks and ramps are vital for shellfish
growers, including Taylor Shellfish, a major regional employer with over 500 local jobs and
significant economic output. The infrastructure also supports Fair Harbor Marina and several
small marine businesses that rely on consistent, safe water access for vessel operations,
maintenance, and customer services. Maintaining this infrastructure prevents costly
operational disruptions and supports the continued viability of these local enterprises.
• Supports Recreation and Tourism: The boat ramp, dock, and adjacent waterfront areas
attract approximately 3,000 residents and tourists annually who engage in boating,
kayaking, fishing, and general waterfront access. These recreational users contribute an
estimated $1.2 million each year to the local economy through spending on fuel, dining,
lodging, retail, and equipment rentals. Enhancing infrastructure safety and accessibility
helps sustain and grow this important rural economic sector.
• Promotes Community Resilience: As one of the few public waterfront access points in
North Mason, the Port provides essential access not only for commercial and recreational
users but also for emergency services and Squaxin Island Tribe members engaged in
traditional harvesting. Proactive maintenance prevents deterioration that could lead to
closures or costly emergency repairs, thereby protecting long-term public access and
supporting community well-being.
• Aligns with CEDS Goals: The project is specifically identified in Mason County’s 2024
Comprehensive Economic Development Strategy (CEDS) as a priority for rural infrastructure
investment. It directly supports goals to strengthen rural port districts, promote sustainable
marine-based industries, enhance transportation infrastructure, and foster economic
diversification in Mason County’s rural communities.
• Advances Equity and Public Benefit: By maintaining ADA-compliant restrooms,
walkways, and clear, accessible signage, the Port ensures that people with disabilities can
safely and comfortably access all public areas. This commitment is especially important for
tribal members from the Squaxin Island Tribe, who rely on the Port’s boat launch and
facilities for traditional shellfish harvesting and cultural activities.
• Creates Opportunities for Workforce Engagement: The Port partners directly with the
North Mason High School Career and Technical Education (CTE) program to provide hands-
on learning, internships, and mentorship opportunities in maritime operations,
environmental science, and fisheries management. Additionally, collaboration with the Case
Inlet Fisheries Task Force supports youth involvement in sustainable fisheries practices and
local ecosystem stewardship, fostering the next generation of marine industry professionals.
• By investing in the Port’s physical infrastructure, this project helps preserve critical
public assets that underpin economic development opportunities, quality of life, and
sustainable development in Mason County’s rural communities.
3. Will this project be a public facility which is listed in economic development plan
officially adopted by the county? [X] Yes [ ] No
4. List engineering reports, permits, feasibility studies and environmental studies
which have been completed and/or need to be completed.
1. Engineering Reports and Feasibility Studies
• Formal Engineering Reports: None completed or required to date. The project
scope involves routine maintenance and repair of existing Port infrastructure without
any major structural modifications or ground disturbance.
• On-site Assessments: Port staff and contracted maintenance specialists have
conducted detailed visual inspections and condition assessments of key assets
including:
o Dock structures (pilings, ecology blocks, decking, hardware) for wear and
damage requiring repair or replacement
o Parking lot surface condition to identify areas needing sealcoating and striping
o Restroom facilities to assess plumbing, fixtures, and structural upkeep needs
o Landscaping and trailhead areas for safety, aesthetics, and signage needs
• Vendor Inspections: Informal scoping site visits with specialty contractors:
o Maintenance vendors for dock and facility repairs
o Paving contractors for parking lot resurfacing planning
o Certified arborists to evaluate tree health and safety concerns around Port
property
2. Environmental Studies
• No formal environmental impact studies or assessments have been completed or are
anticipated.
• The project will avoid any in-water work, soil disturbance, or expansion beyond
existing footprints, thereby minimizing environmental risk.
• Routine maintenance methods will adhere to best management practices consistent
with prior approvals.
3. Permitting Status
• Current Permits: None obtained, as no new construction, in-water work, or major
modifications are planned.
• Potential Future Permits: Should specific repair or maintenance activities later
trigger permit requirements (e.g., minor in-water repairs, electrical or plumbing
upgrades), the Port commits to obtaining all necessary local, state, and federal
permits prior to commencement.
• All work will conform to applicable regulatory frameworks including shoreline
management, critical area ordinances, and environmental protection standards.
5. Has other funding been secured? [X] Yes [ ] No. If yes, list source(s) of funding.
The Port has committed $10,000 from its operating budget toward the total project cost. Given
the Port’s small tax base and very limited financial resources, this local contribution reflects a
significant investment by the Port and demonstrates strong support and readiness to proceed.
The remaining funds are being sought through the .09 Rural County Sales Tax program.
6. Please list other funding sources, which have been pursued or currently pursued.
The Port of Grapeview is actively pursuing .09 Rural County Sales Tax funding through Mason
County to support this project. At this time, no additional external funding sources have been
applied for. However, the Port continues to monitor potential opportunities for grants or
partnerships that align with the scope and goals of this project.
7. Please indicate the number of full-time, permanent jobs this project will create.
Create in 1-3 Create in 4-5 years Create in 6-10 years
Number of jobs retained
No formal job creation study has been conducted, so the Port cannot provide an exact number
of full-time, permanent jobs directly created by this project. However, the project is expected to
contribute to job retention and future employment opportunities in the following specific
ways:
• Commercial Shellfish Industry Support:
The boat launch and dock improvements directly benefit commercial shellfish growers who
rely on consistent, reliable access to the waterfront for harvesting and transport operations.
These businesses typically employ full-time workers in roles such as marine harvesting,
aquaculture management, and seafood processing. By maintaining essential infrastructure,
the project helps retain these existing jobs.
• Recreational Boating and Marina Services:
The Fair Harbor Marina and other local marine service providers depend on Port
infrastructure to serve recreational boaters. Improved facilities support year-round business
operations, contributing to the stability of full-time marina staff, vessel maintenance
technicians, charter operators, and fuel dock attendants.
• Tourism and Seasonal Employment Stability:
Enhanced public access and infrastructure improvements draw more visitors to the area,
providing direct support to small businesses such as retail shops, bait and tackle stores,
restaurants, cafes, and lodging providers. While many jobs in this sector are seasonal,
better access and improved aesthetics help extend the visitor season—boosting both the
number and duration of local employment opportunities.
• Workforce Development and Career Pathways:
Through its partnerships with North Mason High School’s Career & Technical Education
(CTE) program and the Case Inlet Fisheries Task Force, the Port facilitates hands-on
learning in marine science, environmental monitoring, and resource management. These
programs expose students to careers in maritime trades and environmental stewardship,
fostering a pipeline of future skilled workers in industries such as:
o Fisheries biology
o Marine equipment operation
o Environmental restoration
o Port and harbor operations
• Port Operations and Maintenance:
The project ensures the continuity of existing Port services by repairing and preserving
aging infrastructure. This ongoing work supports employment for Port staff and contracted
service providers in maintenance, safety inspections, and marine construction—roles that
are often full-time or recurring seasonal positions.
8. Please indicate number of businesses that will directly benefit from the public
facility.
The Port estimates that 6 to 10 local businesses will directly benefit from the proposed
improvements to public facilities. These include:
• Taylor Shellfish – The Port’s largest commercial user, which relies on daily access to
the dock and parking facilities for aquaculture operations in Case Inlet. According to a
recent blog post, Taylor Shellfish employs more than 700 people across
approximately 30 farms, processing facilities, restaurants, and markets in Washington
State.
• Other Local Shellfish Growers – Several smaller commercial operators use the Port’s
facilities to support harvesting, transport, and shoreline access for tideland leases.
• Fair Harbor Marina – A full-service marina offering moorage, a fuel dock, vessel
support services, and a small retail store, all of which depend on reliable Port
infrastructure.
• Tourism and Charter Operators – Businesses offering recreational boating, fishing,
and eco-tourism excursions rely on safe and functional access points provided by the
Port.
• Festival Vendors and Local Artisans – Participants in the annual Grapeview Water &
Art Festival co-hosted by the Port benefit from upgraded facilities that enhance vendor
access and visitor experience.
In addition to these direct beneficiaries, the project is expected to generate indirect benefits
for nearby restaurants, lodging providers, and retail shops, due to increased public use of
the waterfront, improved visitor amenities, and enhanced regional visibility for Grapeview as a
recreational destination.
9. Please list other significant factors about the project that should be considered.
• Critical Public Access: The Port’s facilities provide one of the few remaining public
access points to Case Inlet for both recreational and commercial use. Maintaining and
improving this access is vital to the community and working waterfront.
• Support for Local Economic Development: This project supports not only shellfish
operations and marine-related businesses but also community events like the Grapeview
Water & Art Festival, which boosts seasonal economic activity and tourism.
• Education & Workforce Development: The Port is collaborating with North Mason
High School and the Case Inlet Fisheries Task Force to support educational and workforce
development opportunities for students interested in marine sciences and fisheries.
• Environmental Stewardship: Improvements to the dock and shoreline access will
support sustainable marine practices and enhance environmental protections, particularly
for the sensitive aquatic habitat in and around the inlet.
• Community Support & Readiness: The project aligns with the Port’s Comprehensive
Scheme of Harbor Improvements and has been identified as a priority in the Mason County
CEDS. The Port is contributing $10,000 from its own funds, demonstrating strong local
commitment. In addition, the project is supported by key business and community
stakeholders, including Taylor Shellfish – the Port’s largest commercial user – and other
local shellfish operators who rely on port infrastructure for safe and efficient access to Case
Inlet. Their support underscores the project’s importance to regional economic vitality and
development. The Port is ready to proceed with this project and work will begin as soon as
funding is secured, and conditions allow.
10. List, in detail, how the money requested would be spent on the proposed
project.
The Port of Grapeview is requesting funds to support critical maintenance and improvement
work at its public dock, boat ramp, parking areas, restroom facility, walkways, signage,
landscaping, and shoreline access area. If awarded, the .09 Rural County Sales Tax funds would
be used for the following project components:
• Dock Structural Repairs:
o Replace deteriorated structural components such as support timbers, decking, pilings,
ecology blocks, floats, rub-rails, and fasteners.
o Apply protective coatings to extend the life of the structures and reduce long-term
maintenance needs.
• Landscaping Maintenance and Site Improvements:
o Perform general landscaping maintenance to enhance the appearance and usability of
Port facilities, including mowing, trimming, weed control, and removal of invasive
vegetation.
o Re-establish planting beds and native vegetation where appropriate to improve
aesthetics and support environmental stewardship.
o Maintain clear sightlines for signage, safety, and accessibility around trails, parking
areas, and public spaces.
• Parking Area Enhancements:
o Reseal and re-stripe the lower asphalt parking lot to improve surface quality, visibility,
and traffic flow.
o Expand capacity in the upper parking lot by creating additional marked spaces to better
accommodate peak use.
o Install vehicle curb stops and updated signage to improve organization and safety for
boat launch and trailer traffic.
• Restroom Facility Maintenance and Upkeep:
o Perform maintenance and improvements to the Port’s public restroom facility, including
exterior and interior painting, minor repairs, and general upkeep.
o Address wear and weathering to preserve the structure and ensure a clean, welcoming
environment for visitors.
o Evaluate additional needs such as lighting, signage, or accessibility improvements to
maintain safety and usability.
• Buoy Inspection and Maintenance:
o Contract a professional diver to inspect and clean the Port’s navigation buoys, which are
installed to reduce speed and enhance safety around the Port’s waterfront area.
o Ensure all buoys are properly anchored, visible, and in good condition to promote safe
boating practices in high-traffic areas near the launch and dock.
o Replace or repair buoys as needed to maintain compliance with marine safety
guidelines.
• Tree Safety Assessment and Mitigation (if needed):
o Engage a certified arborist to assess the health and structural integrity of the historic
207-year-old Garry Oak near visitor/restrooms area, as well as other mature trees
located on Port property.
o Based on the evaluation, implement necessary mitigation measures—such as pruning
and structural support to address any safety hazards and ensure the continued health of
the trees and safety of the public.
• Contingency and Permit-Related Expenses:
o Allocate funds to cover any required permits, inspections, or unforeseen project costs.
The funds will be used efficiently to ensure public safety, protect Port infrastructure, support
economic development, and preserve public access to marine resources. The Port will also
contribute $10,000 from its operating budget toward these efforts.
MEMORANDUM OF UNDERSTANDING
Between
MASON COUNTY
and
Port of Grapeview
To provide funding from the Rural County .09 Sales Tax Fund (#103) to support
the Port of Grapeview's Facility Maintenance and Improvements Project
1. Purpose. This agreement is between the Mason County (County) and Port of Grapeview (Port) to provide up to $25,000 In funding from the Rural County .09 Sales Tax Fund (#103). 2. Recitals. a) Funds for this Memorandum of Understanding (MOU) are provided as allowed in RCW 82.14.370 sales and use tax for public facilities In rural counties. b) The Port of Grapeview submitted a request for $25,000 from the .09 Rural County Sales & Use Tax Fund (#103) to perform critical repairs and upgrades to public infrastructure. c) The 2025-2026 Comprehensive Economic Development Strategy (CEDS) project list includes this project. 3. Agreement. The parties hereto mutually agree to the following understanding: a) The Port will provide a budget by expense category totaling $25,000 for the 2026 one-year contract to Mason County within 15 days of contract execution. b) The Port will be responsible for completing the work on this project and will submit eligible invoices to the County for reimbursement. Costs incurred by the Port prior to or after the term of this MOU shall be incurred at the expense of the Port and are not compensable under this MOU. c) The Port will maintain complete financial records relating to this agreement. All records shall be kept in a manner which provides an audit trail for all expenditures. All records shall be open for audit or Inspection by the County or by any duly authorized audit representative of the State of Washington for a period of at least three years after the contract term. If any such audit Identifies discrepancies in the financial records, the Port shall provide clarification and/or make adjustments accordingly. d) The County will make payment to the Port within 30 days of the receipt of eligible Invoices. 4. Term: The term for this MOU Is January 1, 2026 and ends December 31, 2026. 5. Compensation: MOU total value Is not to exceed $25,000. 6. Administration of Contract: County hereby appoints, and the Port hereby accepts, the Mason County Board of County
Project/Expense Category
Total
Project
Budget
09
Fund
Budget
Dock & Ramp Upgrades 7,500.00$ 5,000.00$
Lanscaping Site Improvements to include Tree Safety Assessment & Mitigation 7,500.00 5,000.00
Parking Area Upgrades and Improvements 15,000.00 11,150.00
Restroom Facility Upgrades and Improvements 2,500.00 2,000.00
Bouy & Asset Inspections (Safety Enhancements)1,500.00 1,200.00
Well / Pump House Upgrades 650.00 650.00
Contingency or Unforseen Expenses 350.00 -
Total: 35,000.00$ 25,000.00$
Port of Grapeview
2026 Critical Repairs and Upgrades to Public Infrastructure Budget
Facility Maintenance and Improvements Project
Mason County
Agenda Request Form
To : Board of Mason County Commissioners Item No.
From: Heidi Steinbach, Noxious Weed Program
Coordinator Ext: 592
Department: WSU Extension Briefing: ☒
Action Agenda: ☐
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): September 8th, 2025 Agenda Date(s): September 16, 2025
Internal Review: ☐ Finance ☐ Human Resources ☒ Legal ☐ IT ☒ Risk ☐ Other
(Please ensure proper internal review channels have been followed, this is the responsibility of the
requesting Department)
Item:
Interagency Agreement between Washington State Department of Agriculture and Mason County and its
Agent Mason County Noxious Weed Control Board – Contract Number K6082.
Background/Executive Summary:
Mason County Noxious Weed Control Program was awarded $25,000 from Washington State Department
of Agriculture to be used for knotweed control on selected creeks, rivers and shorelines in Mason County.
Mason County Noxious Weed Control Board has received funding through WSDA Knotweed Control
Program since 2013. This funding has supported our knotweed control work. There are four species of
Knotweed present in Mason County. They are all highly invasive noxious weeds. They impact our natural
resources, increase erosion and degrade habitat for native species such as salmon.
Associated Costs/Budget Impact (amount, funding source, budget amendment, etc.):
This agreement will provide $25,000 to be used for knotweed control in selected areas of Mason County.
It will provide a maximum of $7,000 for the 2025 budget year, $15,000 for 2026 budget year, and $3,000
for the 2027 budget year. This will assist with funding the extra-help noxious weed position and facilitate
knotweed control in Mason County.
Public Outreach:
NA
Requested Action:
Approval to place Interagency Agreement between Washington State Department of Agriculture and
Mason County and its Agent Mason County Noxious Weed Control Board – Contract Number K6082 on
action agenda for signature.
Attachment(s):
Interagency agreement between Washington State Department of Agriculture and Mason County and its
agent Mason County Noxious Weed Control Board – Contract Number K6082
2024 Final Knotweed Report
Contract Number: K6082
Page 1 of 6
INTERAGENCY AGREEMENT
BETWEEN
WASHINGTON STATE DEPARTMENT OF AGRICULTURE
AND
MASON COUNTY
AND ITS AGENT
MASON COUNTY NOXIOUS WEED CONTROL BOARD
THIS AGREEMENT is made and entered into by and between the Washington State
Department of Agriculture (WSDA) and Mason County and its agent, Mason County Noxious
Weed Control Board.
IT IS THE PURPOSE OF THIS AGREEMENT to provide Mason County and its agent,
Mason County Noxious Weed Control Board, funding for a project to control invasive knotweed
species within the riparian corridors of Mason County.
THEREFORE, IT IS MUTUALLY AGREED THAT:
STATEMENT OF WORK
Mason County through its agent, Mason County Noxious Weed Control Board, shall furnish the
necessary personnel, equipment, material and/or service(s) and otherwise do all things
necessary for or incidental to the performance of the work set forth in Attachment “A” which is
attached hereto and incorporated herein.
PERIOD OF PERFORMANCE
Regardless of the date of signature and subject to its other provisions, this Agreement shall
begin on July 1, 2025 and end on June 30, 2027, unless terminated sooner or extended by
WSDA as provided herein through a properly executed amendment.
PAYMENT
Compensation for the work provided in accordance with this Agreement has been established
under the terms of RCW 39.34.130. The parties have determined that the cost of accomplishing
the work herein will not exceed $25,000.00. Only reasonable costs identified in Attachment “A”,
incurred directly related to the Mason County Knotweed Control and Eradication Program, will
be reimbursed to Mason County under this Agreement.
Payment for satisfactory performance of the work shall not exceed this amount unless the
parties mutually agree in writing to a higher amount prior to the commencement of any work that
will cause the maximum payment to be exceeded. Compensation for service(s) shall be as set
forth in accordance with the budget in Attachment “B” which is attached hereto and incorporated
herein.
Projects in riparian habitats will begin at the farthest upstream infestation and continue
downstream. This funding may not be used downstream of a landowner that has not
given written permission for entry and treatment (Attachment C). Any deviation requires
prior written permission from WSDA.
BILLING PROCEDURE
Mason County shall submit properly completed invoices quarterly to the WSDA Agreement
administrator. Reference WSDA Contract Number K6082 on all invoices. Payment to Mason
Contract Number: K6082
Page 2 of 6
County for approved and completed work will be made by warrant or account transfer by WSDA
within 30 days of receipt of the properly completed invoice. If Mason County does not have an
invoice template to request payment, Mason County can request a copy of a Certified State
Invoice Voucher (Form A-19) from WSDA. Upon expiration of the Agreement, any claim for
payment not already made shall be submitted within 30 days after the expiration date or the end
of the fiscal year, whichever is earlier. In no case can this be more than 10 days past the
end of the biennium.
DUPLICATION OF BILLED COSTS
Mason County shall not bill WSDA for services performed under this contract, and WSDA shall
not pay Mason County, if Mason County has been or will be paid by any other source, including
grants, for that service.
FUNDING CONTINGENCY
In the event funding from state, federal, or other sources is withdrawn, reduced, or limited in any
way after the effective date of this Agreement and prior to completion of the work in this
Agreement, WSDA may:
a. Terminate this Agreement with 10 days advance notice. If this Agreement is terminated,
the parties shall be liable only for performance rendered or costs incurred in accordance
with the terms of this Agreement prior to the effective date of termination.
b. Renegotiate the terms of the Agreement under those new funding limitations and
conditions.
c. After a review of project expenditures and deliverable status, extend the end date of this
Agreement and postpone deliverables or portions of deliverables. Or,
d. Pursue such other alternative as the parties mutually agree to writing.
RECORDS MAINTENANCE
The parties to this Agreement shall each maintain books, records, documents and other
evidence that sufficiently and properly reflect all direct and indirect costs expended by either
party in the performance of the services described herein. Documents must also support
performance and costs of any nature expended in the performance of this Agreement. These
records shall be subject to inspection, review or audit by personnel of both parties, other
personnel duly authorized by either party, the Office of the State Auditor, and federal officials so
authorized by law. All books, records, documents and other material relevant to this Agreement
will be retained for six years after expiration of the Agreement and the Office of the State
Auditor, federal auditors and any persons duly authorized by the parties shall have full access
and the right to examine any of these materials during this period.
If any litigation, claim or audit is started before the expiration of the six (6) year period, the
records shall be retained until all litigation, claims, or audit findings involving the records have
been resolved.
Records and other documents, in any medium, furnished by one party to this Agreement to the
other party, will remain the property of the furnishing party, unless otherwise agreed. The
receiving party will not disclose or make available this material to any third parties without first
giving notice to the furnishing party and giving it a reasonable opportunity to respond, consistent
Contract Number: K6082
Page 3 of 6
with applicable laws. Each party will utilize reasonable security procedures and protections to
assure that records and documents provided by the other party are not erroneously disclosed to
third parties.
RIGHTS IN DATA
Unless otherwise provided, data that originates from this Agreement shall be “works for hire” as
defined by the U.S. Copyright Act of 1976 and shall be owned by WSDA. Data shall include,
but not be limited to, reports, documents, pamphlets, advertisements, books, magazines,
surveys, studies, computer programs, films, tapes and/or sound reproductions. Ownership
includes the right to copyright, patent, register, and the ability to transfer these rights.
INDEPENDENT CAPACITY
The employees or agents of each party who are engaged in the performance of this Agreement
shall continue to be employees or agents of that party and shall not be considered for any
purpose to be employees or agents of the other party.
AGREEMENT ALTERATIONS AND AMENDMENTS
This Agreement may be amended by mutual agreement of the parties. Such amendments shall
not be binding unless they are in writing and signed by personnel authorized to bind each of the
parties.
SUBCONTRACTING
“Subcontractor" means one not in the employment of a party to this Agreement, who is
performing all or part of those services under this Agreement under a separate contract with a
party to this Agreement. The terms "subcontractor" and "subcontractors" mean subcontractor(s)
in any tier.
Except as otherwise provided in the Agreement, Mason County shall not subcontract any of the
contracted services without the prior approval of WSDA. Mason County is responsible to
ensure that all terms, conditions, assurances and certifications set forth in this Agreement are
included in any and all Subcontracts. Any failure of Mason County or its Subcontractors to
perform the obligations of this Agreement shall not discharge Mason County from its obligations
under this Agreement.
TERMINATION FOR CONVENIENCE
Either party may terminate this Agreement upon 30 days’ prior written notification to the other
party. If this Agreement is so terminated, the parties shall be liable only for performance
rendered or costs incurred in accordance with the terms of the Agreement prior to the effective
date of termination.
TERMINATION FOR CAUSE
If for any cause, either party does not fulfill in a timely and proper manner its obligations under
this Agreement, or if either party violates any of these terms and conditions, the aggrieved party
will give the other party written notice of such failure or violation. The responsible party will be
given the opportunity to correct the violation or failure within 15 working days of receipt of
written notice. If the failure or violation is not corrected, this Agreement may be terminated
immediately upon receipt of written notice of the aggrieved party to the other.
CONFLICT OF INTEREST
WSDA may, by written notice to Mason County, terminate this Agreement if it is found after due
notice and examination by the Director of the Department of Agriculture, and/or the designee
Contract Number: K6082
Page 4 of 6
authorized in writing to act on the Director’s behalf, that there is a violation of the State Ethics
Law, chapter 42.52 RCW; chapter 42.23 RCW; or any similar statute involving Mason County in
the procurement of or performance under this Agreement. Unless stated otherwise, the
signatory of this Agreement is the Director’s designee.
In the event this Agreement is terminated as provided above, WSDA shall be entitled to pursue
the same remedies against Mason County and its agent, Mason County Noxious Weed Control
Board, as it could pursue in the event of a breach of the Agreement by Mason County or its
agent, Mason County Noxious Weed Control Board. The rights and remedies of WSDA
provided for in this clause shall not be exclusive and are in addition to any other rights and
remedies provided by law. The existence of facts upon which the Director of the Department of
Agriculture, and/or the designee authorized in writing to act on the Director’s behalf, makes any
determination under this clause shall be an issue and may be reviewed as provided in the
“Disputes” clause of this Agreement.
DISPUTES
In the event that a dispute arises under this Agreement, it shall be determined by a Dispute
Board in the following manner: Each party to this Agreement shall appoint one member to the
Dispute Board. The members so appointed shall jointly appoint an additional member to the
Dispute Board. The Dispute Board shall review the facts, agreement terms and applicable
statutes and rules and make a determination of the dispute. The determination of the Dispute
Board shall be final and binding on the parties hereto.
GOVERNING LAW AND VENUE
This Agreement shall be construed and interpreted in accordance with the laws of the state of
Washington and the venue of any action brought under this Agreement shall be in Superior
Court for Thurston County.
ASSURANCES
The parties agree that all activity pursuant to this Agreement shall be in accordance with all
applicable federal, state and local laws, rules, and regulations as they currently exist or as
amended.
LICENSING, BONDING, INDUSTRIAL INSURANCE AND OTHER INSURANCE COVERAGE
Mason County and its agent, Mason County Noxious Weed Control Board, shall ensure that all
contractors hired to perform services under this Agreement shall comply with all applicable
licensing and bonding requirements for the type of service to be performed, and with the
provisions of Title 51, Industrial Insurance. Mason County and its agent, Mason County
Noxious Weed Control Board, shall also ensure that all contractors provide proof of an adequate
amount of commercial general liability insurance coverage for the activities to be performed
under any subcontract.
ORDER OF PRECEDENCE
In the event of an inconsistency in the terms of this Agreement, or between its terms and any
applicable statute or rule, the inconsistency shall be resolved by giving precedence in the
following order:
a. Applicable state and federal statutes and rules;
b. Terms and conditions contained within this Contract;
c. Plan of Work (Attachment A);
d. Budget (Attachment B);
Contract Number: K6082
Page 5 of 6
e. Permission to Enter Private Land and Waiver of Liability (Attachment C); and
f. Any other provisions of the Agreement, including material incorporated by
reference.
ASSIGNMENT
Mason County and its agent, Mason County Noxious Weed Control Board, are responsible for
ensuring that all terms, conditions, assurances and certifications set forth in this Agreement are
carried forward to any subcontracts. In no event shall the existence of any subcontract operate
to release or reduce the liability of Mason County and its agent, Mason County Noxious Weed
Control Board, to WSDA for any breach in the performance of Mason County and its agent
Mason County Noxious Weed Control Board’s duties.
WAIVER
A failure by either party to exercise its rights under this Agreement shall not preclude that party
from subsequent exercise of such rights and shall not constitute a waiver of any other rights
under this Agreement. Waiver of any default or breach shall not be deemed to be a waiver of
any subsequent default or breach. Any waiver shall not be construed to be a modification of the
terms of this Agreement unless stated to be such in writing signed by an authorized
representative of the party and attached to the original Agreement.
SEVERABILITY
If any term or condition of this Agreement is held invalid, such invalidity shall not affect the
validity of the other terms or conditions of this Agreement.
ALL WRITINGS CONTAINED HEREIN
This Agreement contains all the terms and conditions agreed upon by the parties. No other
understandings, oral or otherwise, regarding the subject matter of this Agreement shall be
deemed to exist or to bind any of the parties hereto.
Contract Number: K6082
Page 6 of 6
CONTRACT MANAGEMENT
The Agreement administrator for each of the parties shall be responsible for and shall be the
contact person for all communications and billings regarding the performance of this Agreement.
The Agreement administrator for WSDA is:
Jonathan Still, Knotweed Coordinator
Washington State Dept. of Agriculture
Plant Protection Division
PO Box 42560
Olympia, Washington 98504-2560
(360) 280-6363
jstill@agr.wa.gov
The Agreement administrator for Mason County is: Heidi Steinbach, Coordinator
Mason County Noxious Weed Control
Board
303 N. 4th Street
Shelton, Washington 98584
(360) 427-9670 ext. 592
hsteinbach@masoncountywa.gov
All communications between the parties relating to this Agreement and any billings and
payments will be directed to those persons. Either party may change administrators by notifying
the other in writing.
IN WITNESS WHEREOF, the parties have executed this Agreement.
STATE OF WASHINGTON MASON COUNTY
DEPT. OF AGRICULTURE
By: By:
Title: Title:
Date: Date:
Contract Number: K6082
Page 1 of 2
ATTACHMENT A
Plan of Work
Mason County
and its agent Mason County Noxious Weed Control Board
Project for Knotweed Control
July 1, 2025 to June 30, 2027
County Knotweed Control Criteria:
Mason County through its agent, Mason County Noxious Weed Control Board, will conduct
control work on knotweed infestations located within the riparian corridors of Mason County.
The control of any knotweed species not located in a riparian corridor requires written
permission from the WSDA knotweed coordinator prior to any treatments or work completed.
Treatment of these areas will utilize funding allotted by the state legislature for control of
knotweed species during the 2026-2027 state fiscal biennium. Control shall include field survey
directly associated with areas to be treated.
Minimum work specifications: workers will be hired or contracted to treat knotweed infestations
known or discovered in the area identified above. Mason County knotweed control employees
or contractors will use an integrated weed management approach, in conjunction with the best
management practice for the control of invasive knotweed species. Projects in riparian habitats
will begin at the farthest upstream infestation and continue downstream. This funding may not
be used downstream of a landowner that has not given written permission for entry and
treatment (Attachment C). Funding stops where permission stops. All control methods will
be employed consistent with the laws, rules and regulations of Washington State, Mason
County, the Noxious Emergent Plant Management Environmental Impact Statement (EIS) first
published in November 1993, and all subsequent amendments to the EIS.
Mason County, or subcontractors to Mason County, must enter into a contract with WSDA
under which Mason County, or subcontractors to Mason County, act as limited agents to carry
out noxious and quarantine weed control for WSDA under the “Aquatic Noxious Weed Control
National Pollutant Discharge Elimination System Waste Discharge General Permit” (NPDES
permit) prior to the performance of any activity pursuant to this Agreement that discharges
herbicides directly into streams or rivers, or indirectly into streams, rivers, estuaries, wetlands,
along lake shorelines, or in other wet areas. Herbicide treatments may only occur at times
allowed under provisions of the NPDES permit and must comply with conditions specified in
such permit.
The crew will work closely with the county noxious weed coordinator and the WSDA Knotweed
Control Coordinator, and be active in the field from July 1, 2025 to June 30, 2027, as allowed by
the variable growth season of knotweed and any required preparation or conclusion times.
Work will only take place on property for which the Mason County Noxious Weed Control Board
has obtained prior written permission for entry and treatment, utilizing the permission form
provided by WSDA (Attachment C) or any applicable permission form approved by WSDA, from
the landowner or tenant. Mason County Noxious Weed Control Board will also provide access
to these properties for the WSDA Knotweed Control Coordinator. Changes made to any
permission form must be approved by WSDA prior to the performance of any work on that
property undertaken under terms of this Agreement.
Contract Number: K6082
Page 2 of 2
Work Crew and Work Hours:
The knotweed control crew will work or be under contract with the county noxious weed control
board during the specified period, dedicating their time to controlling knotweed in the project
area.
The control crew will have one crew leader who will be responsible for coordinating the crew’s
work, and who will maintain ongoing contact with the county noxious weed coordinator and the
WSDA Knotweed Control Coordinator.
Equipment:
The knotweed control crew will use all available tools for control, including manual controls and
herbicide applications, to control knotweed infestations in Mason County. The control crew may
use equipment provided by other agencies, provided the county noxious weed coordinator and
the WSDA Knotweed Control Coordinator agree to the usage of the equipment and materials.
Program Needs Provided by WSDA:
WSDA may furnish the knotweed control crew with herbicide, public information fliers, public
notification signs, and other equipment as the WSDA Knotweed Control Coordinator deems
necessary. All unexpended items remain the property of WSDA.
Expenditures:
The funds provided for the county knotweed control crew will primarily go towards salaries and
benefits, travel, supplies and equipment expenses for the crewmembers. All supplies furnished
by WSDA will be used in Washington State and under the supervision of county personnel. An
inventory list will be furnished to WSDA upon request. Items such as computer programs,
models, food and beverage, or other costs not specified in this document will not be reimbursed
unless the expenditure is specifically authorized in advance in writing by WSDA.
Coordination:
The Mason County Knotweed Control Program will be coordinated with state, local and private
control efforts.
Deliverables:
The county noxious weed coordinator will submit a written report to the WSDA Agreement
administrator, documenting the work conducted in Mason County, as follows: A season ending
report is due December 1, 2025 and December 1, 2026, which will include the following: date(s)
of control activities, map of project area(s), the type of control conducted, solid acres of
knotweed treated, acres of knotweed protected, number of river miles worked, number of
landowners assisted, and photo documentation of selected sites, including before and after
treatment photos. The county noxious weed coordinator will supply WSDA with all geographic
information system data that is generated as a result of this Agreement. Final payment under
this Agreement will not be made until the season ending report is accepted by WSDA.
These deliverables are separate from and in addition to any reporting requirements associated
with limited agent status under WSDA’s Aquatic Noxious Weed Control NPDES General Permit
coverage.
Contract Number: K6082
Page 1 of 1
ATTACHMENT B
Budget
Mason County
and its agent Mason County Noxious Weed Control Board
Knotweed Control Project
July 1, 2025 to June 30, 2027
Total payment to Mason County and its agent Mason County Noxious Weed Control Board will
not exceed $25,000.00 in fiscal biennium 2027 (i.e., July 1, 2025 through June 30, 2027).
1. Salaries and benefits…………. ........................................................................ $23,000.00
2. Supplies, equipment, and travel ............................................................................ $850.00
3. Indirect (cannot exceed 5% of salaries and benefits) ......................................... $1,150.00
TOTAL: .................................................................................................... $25,000.00
Reimbursement for travel expenditures shall not exceed allowable costs as set forth in
Washington State travel regulations, contained in the Office of Financial Management State
Administrative and Accounting Manual, Chapter 10, Section 90.
Contract Number: K6082
ATTACHMENT C
Permission to Enter Private Land and Waiver of Liability
Mason County
and its agent Mason County Noxious Weed Control Board
Project for Knotweed Control
PERMISSION TO ENTER PRIVATE LAND AND WAIVER OF LIABILITY
THIS AGREEMENT INCLUDES PERMISSION TO ENTER PRIVATE PROPERTY AND A WAIVER
OF CERTAIN CLAIMS OF LIABILITY. READ CAREFULLY BEFORE SIGNING.
This Permission to Enter Private Land and Waiver of Liability is made between the Mason County Noxious Weed
Control Board, hereafter referred to as “the Board,” and ___________________________________, hereafter
referred to individually or collectively as “the property owner(s).”
INTRODUCTION
1. The control and eradication of noxious weeds on public and private lands is in the public interest and the
presence of invasive knotweeds (Polygonum spp.) on private lands threatens wildlife habitat and provides
a source for renewed infestation of other private and public lands. Effective eradication of knotweeds
requires concerted effort on both public and private lands to protect our natural resources.
2. The Board and its agents desire to perform activities to eradicate and/or control knotweed on public and
private lands within Mason County. These activities are authorized and carried out under one or more of
the following chapters: 17.04 RCW, 17.06 RCW, 17.10 RCW, and 17.24 RCW.
3. The property owner(s) is/are the sole owner of property located at __________________________________
_______________ in Mason County, Washington, hereafter referred to as “the property.”
4. The property owner(s) is/are interested in and benefited by the eradication and/or control of knotweed on
the property.
5. The property owner(s) and the Board desire to memorialize an agreement for the purpose of eradication
and/or control of knotweed on the property.
AGREEMENT
1. Permission. In consideration of the benefits described above, the property owner(s) grant permission to
the Board and its agents, contractors, cooperators and employees to enter onto the property from July 1,
2025, to December 31, 2029, to perform activities to eradicate and/or control knotweed on the property.
The property owner(s) acknowledge and agree that these activities may include the application of herbicide
to the property.
The property owner(s) also grant permission to agents, contractors, cooperators and employees of the
Washington State University and/or the Washington State Department of Agriculture to enter onto the
property from July 1, 2025, to December 31, 2029, for the purpose of monitoring and evaluating the success
of knotweed eradication and/or control activities.
2. Expiration and Revocation. The Board and its agents, contractors, cooperators and employees are
permitted to enter the property on all of the above dates and until December 31, 2029, or until this
permission is revoked, whichever occurs first. The property owner(s) may revoke this permission by
Contract Number: K6082
presenting a written letter of revocation to the Board. The revocation is effective five (5) business days
after receipt by the Board.
3. Liability Waiver. The purpose of entry onto the property is to perform activities to eradicate and/or control
knotweed. The property owner(s) expressly agree to hold harmless the Board, the Washington Department of
Agriculture (WSDA), and the agents, contractors, cooperators and employees of the Board, or WSDA, and to
waive any claim of liability against the Board, WSDA, and the agents, contractors, cooperators and employees
of the Board, or WSDA, for any injury, damage, or harm which is the logical and intended consequence of
activities properly performed to eradicate and/or control knotweed.
The Board and its agents, contractors, cooperators and employees agree to waive any claim of liability against
the landowner for any injury, damage, or harm which is not the consequence of the landowner’s negligence.
As to any other act or omission of either party under this agreement, each party shall be responsible for its own
acts or omissions and those of its officers, employees and agents under this agreement. No party to this
agreement shall be responsible to the other for the acts or omissions of entities or individuals not a party to this
agreement.
4. Entire Agreement. This Permission to Enter Private Land and Waiver of Liability contains the entire
agreement between the parties with regard to the matters set forth herein.
5. Applicable Law. This Permission to Enter Private Land and Waiver of Liability shall be construed and
interpreted according to the laws of the State of Washington.
BY THE SIGNATURE BELOW, THE PROPERTY OWNER(S) DECLARE THAT THE TERMS OF THIS
PERMISSION TO ENTER PRIVATE LAND AND WAIVER OF LIABILITY HAVE BEEN
COMPLETELY READ AND FULLY UNDERSTOOD AND VOLUNTARILY ACCEPTED AND
EXPRESSLY WAIVE ANY CLAIM THAT THIS PERMISSION TO ENTER PRIVATE LAND AND
WAIVER OF LIABILITY IS NOT FAIRLY AND KNOWINGLY MADE.
Property Owner(s)/Legal Representative:
Property Owner(s) Mailing Address: _____________________________________________________ Street
City County Zip
Telephone Number(s): ________________________________________________________
______________
(PRINT) Name of property owner Signature of property owner Date
______________
(PRINT) Name of property owner Signature of property owner Date
______________
(PRINT) Name of property owner Signature of property owner Date
______________
(PRINT) Name of authorized representative, Signature of authorized representative, Date
Mason County Noxious Weed Control Board Mason County Noxious Weed Control Board
Contact information for the Mason County Noxious Weed Control Board: Heidi Steinbach, (360) 427-9670 ext. 592
303 N. 4th Street
Shelton, WA 98584
IAA Between Washington State Department of Agriculture
and Mason County and Its Agent
Mason County Noxious Weed Control Board
2024 Report
Report compiled by
Mason County Noxious Weed Control Board
Heidi Steinbach, Program Coordinator
Ryan Youngquist, Noxious Weed Specialist
November 27, 2024
303 N. 4th St
Shelton, WA 98584
(360) 427-9670 extension 592
2
Report Contents
Introduction – pg. 3
WSDA knotweed accomplishments – pg. 4
Non-WSDA knotweed accomplishments – pg. 5
Difficulties – pg. 5
Conclusion – pg. 6
Future reccomendations – pg. 7
Appendix 1 Summary WSDA knotweed accomplishments – pg. 8
Appendix 2 – Summary of 2024 WSDA Knotweed Treatment Dates pg. 9
Appendix 3 Summary Non-WSDA knotweed accomplishments – pg. 10
Appendix 4 Project Maps – pg. 11
Newly documented patch of bohemian knotweed found in 2024 while surveying Mission Creek, in Belfair Washington.
3
Introduction
On August 1, 2023, the Mason County
Noxious Weed Control Board (MCNWCB)
received $20,000.00 in grant funding from
the Washington State Department of
Agriculture (WSDA) for the period July 01,
2023, to June 30, 2025, Contract Number:
K3547. This agreement provided Mason
County and its agent, MCNWCB, funding for
a project to control invasive knotweed
species within selected riparian corridors of
Mason County.
2024 Objectives included:
Introduce the new program
coordinator to landowners who have
been working with MCNWCB to
control knotweed on their
properties. These introductions are
crucial to maintaining relationships
and trust in the community.
Continue to assist landowners with
knotweed control along Finch,
Sherwood/Anderson, Coulter,
Mission and Stimson Creeks.
MCNWCB staff survey for and treats knotweed on Mission Creek.
Renew expired WSDA ‘Permission to Enter private Land and Waiver of Liability’ agreements.
Contact new landowners to establish
communication about knotweed and
obtain new ‘Permission to Enter
private Land and Waiver of Liability’
agreements
Continue efforts to obtain new
permissions to survey and treat
knotweed infestations along Mission
Creek. Obtaining permissions from
property owners along Mission Creek
is key in preventing knotweed
encroachment onto Belfair State
Park and along Hood Canal.
MCNWCB staff survey for knotweed in Finch Creek. This landowner’s
knotweed has successfully been eradicated.
4
Build communication with Hood Canal
Salmon Enhancement Group (HCSEG)
to coordinate a joint effort to survey
and control knotweed on Mission
Creek.
Build relationship with Grays Harbor
Noxious Weed Control to coordinate
knotweed surveys in East Fork Satsop
River.
Document knotweed infestations
along priority systems and track site
descriptions, population
characteristics, and landowner
information.
Bohemian knotweed growing along Mission Creek.
Identification of other noxious weed species encountered, such as butterfly bush, giant
hogweed, perennial pepper weed, spotted-jewelweed, policeman’s helmet, yellow archangel
and yellow-flag iris within the project areas.
WSDA Knotweed Accomplishments
Completed a two-month treatment
season from August 8th, 2024, to
October 9th, 2024.
Received 9 new “Permission(s) to
Enter Private Land and Waiver of
Liability.” Renewed 69 “Permission(s)
to Enter Private Land and Waiver of
Liability”.
Completed treatment on 39 parcels on
approximately 4.17 miles of river.
Surveyed a total of 10.09 river miles.
Visited multiple private properties to
provide information to residents
Small patch of knotweed along Finch creek. Treatments in Finch
Creek are working very well to reduce knotweed infestations.
about noxious weeds, weed laws, and request permission to survey for and treat knotweed.
During these site visits, staff identified other noxious weeds and provided information on
control.
This year had a heavy focus on permission renewal. We have successfully renewed 69
permissions along Finch, Sherwood/Anderson, Coulter, Mission and Stimson Creeks.
Landowners are excited to continue working with MCNWCB to control knotweed.
See Appendix 1 for summarized metric accomplishments.
5
Non-WSDA Knotweed Accomplishments
Completed knotweed treatments on 13 parcels
throughout Mason County.
See Appendix 2 for summarized
accomplishments.
Participated in Allyn Days, Master Gardener plant
sale, Shelton Farmers Market, Shelton Rock &
Mineral Show, and Oyster Fest. Events like these
provide an opportunity for staff to engage with
the local community and educate them about the
impacts of noxious riparian weeds such as
knotweed. In 2024 MCNWCB staff engaged with
over 700 members of the public at community
events.
Difficulties
Property owner contacts continue to require
considerable time and, in many cases, repeat visits or
MCNWCB staff injects large knotweed near Theler
Wetlands in Belfair, WA.
contacts are necessary to secure permissions. Every year there are changes in ownership along the
funded systems, and this can set knotweed control efforts back.
Gaining property owners’ permission along Little Mission and Mission Creek continues to be a
challenge. Due to lack of permissions on Little Mission Creek, we will be taking a break from
knotweed treatments to focus on landowner outreach in the area. This will help to build more
support and compliance with the project.
We have strong landowner support in areas of Mission Creek but lack permission to treat large
stretches of the river. Getting permission to treat the entire system has been a continued challenge.
In early 2025 we are going to have a strong emphasis on education and outreach directed towards
landowners who live along Mission Creek. This will be done through mailers, site visits and
presentations.
Through our surveys, we learned that Mission Creek has more knotweed infestations than
previously documented. We will continue treating knotweed for landowners who have signed
permission forms, survey new stretches of Mission Creek and contact landowners when new
infestations of knotweed are found on their property.
We are working with HCSEG to coordinate more thorough survey and treatment of Mission Creek.
Due to time and budget constraints, the Program did not complete all treatments in the Allyn and
North Bay. We did communicate with these landowners and renew permissions to treat knotweed
in the area. The Program will prioritize these areas in 2025 to assess knotweed stands and pursue
treatment options.
6
Conclusion
Since 2013, WSDA has provided stable,
dedicated funding, which supports MCNWCB
effort to control knotweed in Mason County.
Initial control measures took place along three
systems, North Bay/Allyn, Sherwood and
Finch Creeks. With continued funding,
MCNWCB has expanded project scope to
include additional creeks.
During the 2015-2016 biennium, treatment
efforts increased to four systems.
The Program continued work on North
Bay/Allyn, Sherwood and Finch Creek and
began survey and treatment on Coulter Creek.
During the 2017-2018 biennium the Program
doubled the number of systems to include
Stimson Creek, Little Mission Creek, Mission
Creek and Anderson Creek, a tributary of
Sherwood Creek.
From 2019-2022, the Program focused on
continuing our treatments within these
systems and increasing surveys for knotweed,
with special focus on Mission Creek.
In 2023, the Program again focused on increasing
permissions along Mission Creek, and two new
permissions allowed the Program to push
further downstream.
In 2024, the program continued to treat the Anderson/Sherwood system, Stimson, Coulter, Finch and
sections of Mission Creek. We’ve successfully renewed many permissions and acquired new permissions
along Sherwood and Mission creek which has helped to treat knotweed we couldn’t access previously. We
are going to focus on education and outreach directed towards the landowners of Mission and Little
Mission Creek to help increase awareness and support for knotweed control. This year, we completed
treatment on 39 parcels over approximately 4.17 miles of creeks in Mason County. We surveyed a total of
10.09 creek/river miles for knotweed.
MCNWCB staff treating knotweed on Sherwood/Anderson Creek.
7
Currently, 102 property owners, owning 150 parcels, are participating in this WSDA funded knotweed
control project. Knotweed was treated with non-WSDA funding for an additional 9 landowners, owning
13 parcels. Areas that have received five of more years of treatment have fewer infested acres of
knotweed and are requiring much less effort, herbicide and time. With the continued support of WSDA
knotweed grant funding, the Mason County Noxious Weed Control Board will continue to maintain and
expand its knotweed control efforts.
2025-2026 Recommendations include:
The Program will complete early season site visits 2025 to work at obtaining new permissions. This will
be focused on Finch, Coulter and Mission Creek. Given the Program’s repeated attempts to initiate
contact and receive permissions along Little Mission in the past, we will focus on an outreach campaign
to educate landowners on the impacts and recommended treatment of knotweed.
The Program will continue to collaborate with other entities involved in knotweed control in Mason
County. As all programs expand, it is imperative to communicate with one another about priority
systems and ensure a cohesive message is being sent to Mason County community members.
Additionally, this would prevent unintended overlap in treatments.
In 2024 the program worked with Grays Harbor Noxious Weed Control to survey for knotweed in the
East Fork Satsop River. We plan to collaborate further in the future.
We are currently in communication with the HCSEG to develop a cohesive approach to knotweed survey
and control in Mission Creek. Both HCSEG and MCNWCB are working in the Mission Creek area.
Communication and coordination with HCSEG are vital to implementing effective control in Mission Creek
Treatments along Stimson Creek have been incredibly successful, and very little knotweed remains.
Treating Stimson Creek after other streams have been treated will be the new approach to control as
knotweed in the area is scarce. We found a new patch of knotweed near the mouth of the creek. We will
contact the landowner in early 2025 to obtain permission to treat this knotweed.
8
Appendix 1 – Summary of 2024 WSDA Knotweed Accomplishments
WRIA &
System
14 14 & 15 15 15 16 22
Total Sherwood
-Anderson
Creek
North
Bay/
Allyn
Coulter
Creek
Mission
Creek
Stimson
Creek
Finch
Creek
East Fork
Satsop River
Acres
Permitted 61.16 13.77 91.24 2,693.75 1,857.32 88.38 3,510.48 8,316.1 permitted acres
Landowners
Permitted 23 12 11 23 11 20 2 102 landowners permitted
Landowners
Worked-on 12 1 3 4 3 10 0 33 landowners worked-on
Parcels
Permitted 26 15 14 33 15 32 15 150 permitted parcels
Parcels
Worked-on 15 1 5 4 3 11 0 39 parcels worked-on
New
Permissions 2 0 0 3 2 2 0 9 new permissions
Renewed
Permissions 11 8 11 12 3 23 1 69 renewed permissions
Solid Acres
of
Knotweed
Treated
0.282 0.011 0.042 0.022 NA 0.0226 NA 0.3796 solid acres
River Miles
Surveyed 1.8 0 0.76 2.14 1.82 1.07 2.5 10.09 river miles surveyed
River Miles
Treated 1.8 0 0.4 0.14 1.26 0.57 NA 4.17 river miles treated
9
Appendix 2 – Summary of 2024 WSDA Knotweed Treatment Dates
Date Pin NPDES? WRIA
Waterbody
Treated
WSDA
Permissions Species
9/10/2024 12219-50-***** Yes 14 Anderson Creek Yes Knotweed
9/10/2024 12219-50-***** Yes 14 Anderson Creek Yes Knotweed
9/10/2024 12219-50-***** Yes 14 Anderson Creek Yes Knotweed
9/10/2024 12219-50-***** Yes 14 Anderson Creek Yes Knotweed
10/9/2024 12219-50-***** Yes 14 Anderson Creek Yes Knotweed
9/24/2024 12209-31-***** yes 15 Coulter Creek Yes Knotweed
9/24/2024 12209-31-***** yes 15 Coulter Creek Yes Knotweed
9/24/2024 12209-24-***** yes 15 Coulter Creek Yes Knotweed
9/24/2024 12209-31-***** yes 15 Coulter Creek Yes Knotweed
9/10/2024 12220-50-***** Yes 14 Lake Anderson Yes Knotweed
9/10/2024 12220-50-***** Yes 14 Lake Anderson Yes Knotweed
10/9/2024 12229-22-***** Yes 14 Sherwood Creek Yes Knotweed
10/9/2024 12220-33-***** Yes 14 Sherwood Creek Yes Knotweed
10/9/2024 12229-22-***** Yes 14 Sherwood Creek Yes Knotweed
10/9/2024 12230-00-***** Yes 14 Sherwood Creek Yes Knotweed
10/9/2024 12230-10-***** Yes 14 Sherwood Creek Yes Knotweed
10/9/2024 12230-11-***** Yes 14 Sherwood Creek Yes Knotweed
10/9/2024 12229-22-***** Yes 14 Sherwood Creek Yes Knotweed
10/9/2024 12229-51-***** Yes 14 Sherwood Creek Yes Knotweed
10/9/2024 12220-33-***** Yes 14 Sherwood Creek Yes Knotweed
9/24/2024 12209-24-***** yes 15 Coulter Creek yes Knotweed
9/18/2024 22201-52-***** Yes 15 Hood Canal Yes Knotweed
9/30/2024 22336-13-***** Yes 15 Mission Creek Yes Knotweed
9/30/2024 22336-50-***** Yes 15 Mission Creek Yes Knotweed
9/30/2024 22336-50-***** Yes 15 Mission Creek Yes Knotweed
9/27/2024 22211-51-***** Yes 15 Stimson Creek Yes Knotweed
9/27/2024 22211-51-***** Yes 15 Stimson Creek Yes Knotweed
9/27/2024 22203-44-***** Yes 15 Stimson Creek Yes Knotweed
8/8/2024 42211-50-***** Yes 16 Finch Creek Yes Knotweed
8/8/2024 42211-50-***** Yes 16 Finch Creek Yes Knotweed
8/8/2024 42211-50-***** Yes 16 Finch Creek Yes Knotweed
9/23/2024 42211-41-***** Yes 16 Finch Creek Yes Knotweed
9/23/2024 42211-41-***** Yes 16 Finch Creek Yes Knotweed
9/23/2024 42212-50-***** Yes 16 Finch Creek Yes Knotweed
9/23/2024 42211-44-***** Yes 16 Finch Creek Yes Knotweed
9/23/2024 42211-41-***** Yes 16 Finch Creek Yes Knotweed
9/24/2024 12208-00-***** yes 15 Hood Canal yes Knotweed
9/23/2024 42212-50-***** Yes 16 Finch Creek Yes Knotweed
10
Appendix 3 – Summary of 2024 non-WSDA Knotweed Accomplishments
Terrestrial Total
9
landowners worked-on
13 parcels worked on
9
new permissions
4
renewed permission
0.0916 Solid Acres of Knotweed
Treated (Acres)
Date
Pin
NPDES?
WRIA
Waterbody
Treated
WSDA
Permissions
Species
8/21/2024 12332-50-***** No NA NA No Knotweed
8/21/2024 12332-50-***** No NA NA No Knotweed
9/10/2024 12220-00-***** No NA NA No Knotweed
9/11/2024 32024-54-***** No NA NA No Knotweed
9/12/2024 12332-50-***** No NA NA No Knotweed
9/12/2024 12332-50-***** No NA NA No Knotweed
9/12/2024 22334-00-***** No NA NA No Knotweed
9/13/2024 32019-24-***** No NA NA No Knotweed
9/23/2024 42212-50-***** No NA NA No Knotweed
9/23/2024 42211-00-***** No NA NA No Knotweed
9/23/2024 42212-50-***** No NA NA No Knotweed
10/3/2024 12232-40-***** Yes 14 Case Inlet No Knotweed
10/3/2024 12232-40-***** Yes 14 Case Inlet No Knotweed
11
Appendix 4 – Project Maps
Coulter Creek permitted areas
12
Finch Creek permitted areas
13
Mission Creek permitted areas
14
Sherwood/Anderson Creek and Allyn, WA. permitted areas
15
Stimson Creek permitted areas
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No.
From: Richard Dickinson, Deputy Director U&W
Management and Stephanie Buhrman, Finance
Manager
Ext: 450
Department: Public Works Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): September 8, 2025 Agenda Date(s): September 16, 2025
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other
(Please ensure proper internal review channels have been followed, this is the responsibility of the
requesting Department)
Item:
Water Leak Credit Requests – Approval Required per Mason County Code 13.34
Background/Executive Summary:
Pursuant to Mason County Code 13.34 – Water Leak Credit Policy, customers experiencing
significant, documented water leaks may request a credit for the excess water usage. Credits
exceeding 10,000 cubic feet (CF) require review and approval by the Board of County
Commissioners.
Public Works has received the following water leak adjustment requests for customers in the
Beards Cove Water System, both of which meet the criteria for Board review and consideration:
1. Customer #308072 -Beards Cove Water Customer Report
• Average Use: 300 CF/month
• Leak Incident Summary: During the implementation of the water meter tier system,
Customer was notified multiple times via certified letters and phone calls about
potential significant water leaks due to unusually high usage.
• Jan 2025: Usage spiked to 14,900 CF ($616.07); cause was a leaking toilet.
• Feb 2025: Usage dropped to 7,600 CF ($324.07) after repairs.
• March 2025 onward: Usage stabilized at 300 CF.
• Repairs: Parts purchased, and toilet repaired by a family member.
• Requested Credit: 21,900 CF for Jan–Feb 2025 totaling $851.50, plus any late fees.
2. Customer #306041 - Beards Cove Water Customer Report
• Average Use: 600 CF/month
• Leak Summary: In May 2025, Customer #306041 was notified via certified mail and
phone calls about a potential significant water leak due to unusually high usage.
• May 2025: Usage rose to 13,500 CF ($560.07).
• June 2025: Usage increased to 17,200 CF ($708.07).
• Repairs: Toilet leak and shut-off valve repaired by Robison Plumbing; cost nearly
$1,000.
• Requested Credit: 29,500 CF for May–June 2025 totaling $1,169.50, plus any late
fees.
Associated Costs/Budget Impact:
The total requested credit of $2,021 (plus any applicable late fees) will be deducted from the
water tier revenue. No budget amendment is required.
Public Outreach:
Utilities and Waste Administrative staff notifies customers via certified letters and/or phone calls
about potential significant water leaks due to unusually high usage of 2500 CF or greater. Customers
are made aware only one credit every three years per property is allowed, with exceptions for
extraordinary circumstances subject to staff recommendation and Board approval.
Requested Action:
Request approval from the Board of County Commissioners to issue water leak credits for customer
#308072 in the amount of $851.50 and customer #306041 in the amount of $1,169.50, plus
applicable late fees, based on verification that the leaks have been repaired.
Attachment(s):
1. Water Leak Adjustment Requests
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No.
From: Richard Dickinson, Deputy Director/U&W Ext: 652
Department: Public Works Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): September 8, 2025 Agenda Date(s): September 16, 2025
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other
(Please ensure proper internal review channels have been followed, this is the responsibility of the
requesting Department)
Item:
Reserve Funding for Beards Cove Pump #5 Replacement Project
Background/Executive Summary:
The #5 pump in the Beards Cove Water System is showing signs of reduced efficiency and
reliability. This pump is critical for maintaining water pressure and reliable service throughout the
system. To avoid potential failure or emergency repairs, staff recommend moving forward with a
planned replacement. This project involves the full replacement of the #5 pump and includes the
removal and disposal of the existing pump and purchase and installation of a new pump.
Associated Costs/Budget Impact:
The estimated cost for this project is $55,000. The Beard’s Cove operating budget should be
sufficient to cover this expenditure. If it is not, there is sufficient capacity within the fund balance
pending Board approval.
Public Outreach:
In accordance with RCW 39.04.155, this project qualifies as a Public Works Project with an
estimated cost of $55,000 and will be procured using the Small Works Roster process.
Under this process:
• Bids will be solicited from contractors listed on the County’s Small Works Roster
• Prevailing wage, bonding, and insurance requirements will be enforced
• The County will select the lowest responsible bidder in compliance with public works
procurement laws
Requested Action:
Request the Board authorize Public Works to use the Small Works Roster to solicit an invitation to
vendors for the Beards Cove pump #5 replacement project, enter into contract with the lowest
responsible bidder.
Attachments:
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No.
From: Richard Dickinson, Deputy Director/U&W Ext: 652
Department: Public Works Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): September 8, 2025 Agenda Date(s): September 16, 2025
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other
(Please ensure proper internal review channels have been followed, this is the responsibility of the
requesting Department)
Item:
Change Order No. 1 - Belfair Water Reclamation Facility Restoration Project
Background/Executive Summary:
On June 24, 2025, the Board of County Commissioners approved a contract with First Onsite, based in
Kent, WA, in the amount of $143,941.27 for the Belfair Water Reclamation Facility Restoration Project.
Since the commencement of the project, additional unforeseen conditions have been identified.
Specifically, hidden water damage was discovered within the existing cabinetry, and the lower cabinets
require full replacement due to prior removal by the water restoration company. Furthermore, additional
ceiling installation has been deemed necessary to complete the restoration work to standard.
Associated Costs/Budget Impact (amount, funding source, budget amendment, etc.):
Original Contract: $143,941.27
Change Order No. 1: $52,641.16
New Project Total: $196,582.43
There are no budget impacts. The County will be reimbursed through property insurance, and any costs
not covered by insurance will be eligible for FEMA Public Assistance reimbursement.
Public Outreach:
N/A
Requested Action:
Request the Board authorize Public Works to execute Change Order No. 1 with First Onsite in the amount
of $52,641.16 for the Belfair Water Reclamation Facility Restoration project.
Attachments:
1. Change Order No. 1
MASON COUNTY PUBLIC WORKS UTILITIES & WASTE– CHANGE ORDER – Minor Change
CONTRACT # DR4775-WA CONTRACT
TITLE Restoration of Laboratory, Lunchroom and Office Area
Water Reclamation Facility
CHANGE ORDER # 1 CHANGE DESCRIPTION Insulation &
Cabinets DATE 9/16/2025
PROJECT MANAGER Richard Dickinson PHONE 360-427-9670 EXT 652
PRIME CONTRACTOR First Onsite ~ Angela Womach PHONE 206-618-6947
ADDRESS 21522 84th Ave South
Kent, WA 98032
CITY STATE ZIP
Brief Description of Problem / Reason for Entitlement:
Additional unforeseen damage was discovered, including hidden water damage to lower cabinetry
and the need for attic insulation to complete restoration. Lower cabinets require replacement due to
prior removal by the water restoration company.
Change Order Value $ 52,641.16
All work, materials and measurements to be in accordance with the provisions of the Standard Specifications and Special Provisions for the type of
construction involved unless stated otherwise in this document.
Original Contract Amount - $ 143,941.27
Current Contract Amount - $ 143,941.27
Estimated Net Change Order - $ 52,641.16
Estimated Contract Total After Change Order - $ 196,582.43
Amt. & % of all Change Orders for this Contract - $ 52,641.16 ~ 36.57%
Prime Contractor Signature or
Method of Concurrence: Date
Project Manager Signature: Date
Public Works Director: Date
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No.
From: Mike Collins, PLS, PE, County Engineer Ext: 450
Department: Public Works Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): September 8, 2025 Agenda Date(s): September 16, 2025
Internal Review: ☐ Finance ☐ Human Resources ☒ Legal ☐ IT ☐ Risk ☐ Other
(Please ensure proper internal review channels have been followed, this is the responsibility of the
requesting Department)
Item:
Addition of Development Review to the Public Works Fee Schedule
Background/Executive Summary:
As part of the Department of Public Works’ continued efforts to provide thorough, cost-recoverable
services, staff recommend adding Development Review and Belfair Traffic Mitigation Fees to the
existing Public Works Fee Schedule.
These fees would cover staff time and administrative costs associated with reviewing development-
related proposals, including but not limited to:
• Pre-Approval Review
• Construction permits
• Stormwater and drainage compliance
• Access and traffic impacts
• Field reviews related to public infrastructure or site improvements
Associated Costs/Budget Impact (amount, funding source, budget amendment, etc.):
These fees will be applicant-funded as a fee for service, based on the rates established in the Public
Works Fee Schedule (see Exhibit A). Revenue generated will offset staff time, administrative
processing, and other related costs incurred during development review.
Public Outreach:
N/A
Requested Action:
Request Board authorize an amendment to Resolution 2024-029 to establish Development Review
and Belfair Traffic Mitigation Fees within the Public Works Fee Schedule.
Attachment(s):
1. Resolution 2024-029
2. Updated Resolution
3. Fee Schedule
RESOLUTION NO. 2Cat -099
A RESOLUTION ESTABLISHING FEES FOR PUBLIC WORKS PERMITS, GIS SERVICES AND
FRANCHISE AGREEMENTS
WHEREAS, the County Engineer has updated the Mason County Road Standards that
includes three (3) new right of way permits to use unimproved, unmaintained, and unopened rights of
way, requiring Public Works to review current fee schedule; and
WHEREAS, current fees are adopted within the Mason County Municipal Code which makes
them cumbersome to find and update as needed without holding a public hearing to update the code;
and
WHEREAS, the Public Works Department wishes to be able to be transparent in the fees by
including them into one document that is only reference in the code, that can be easily reviewed and
updated as needed; and
WHEREAS, department staff has reviewed the fees included; and
WHEREAS, this Fee Resolution will be reviewed annually and updated when necessary.
NOW THEREFORE, BE IT RESOLVED that the Mason County Board of Commissioners does
hereby adopt the Department of Public Works Fee Schedule, attached as Exhibit A.
DATED this day of 2024.
ATTEST: BOARD OF COUNTY COMMISSIONERS
1
MASON COUNTY, WASHINGTON
McKenzie S h, CteA of the Board
R dy Neat-NeNn, Chair
APPROVED AS TO FORM:
Kevin Shutty, Vic Chair
Tim Whitehead, Chief DPA
Sharon Trask, Commissioner
PUBLIC WORKS FEE SCHEDULE
ADOPTED BY RESOLUTION NO. 3Dz-jA-Q9q
UTILITY PERMIT FEES AND REQUIREMENTS
CABLE FRANCHISE FEES
Utility Franchise 400
Cable Franchise 5,000
Master Road Use Permit 400
Private Line Utility Occupancy Permit 200
Utility Permit—Category 5 Right of Way Use 125
Utility Permit Extension 35
Franchise/MRUP Renewal 300
Franchise/MRUP Amendment 250
Amend Private Line Permit 100
Transfer Franchise/MRUP 100
Transfer Private Line Permit 100
In addition,an inspection fee of$0.25/foot will be assessed.
One month,with no change in scope of work.
Minimum performance bond for any Utility Permit or Private Line Utility Occupancy Permit is$500.
Minimum performance bond for Utility Franchise and Master Road Use Permit is$25,000.
All Utility Franchise Agreements, Master Road Use Permits, Private Line Occupancy Permits and Utility
Permits require indemnification for the County. This will be evidenced by an insurance certificate showing
minimum of$2,000,000 general liability coverage and naming Mason County as an additional insured party
der the policy.
PUBLIC WORKS FEE SCHEDULE
ADOPTED BY RESOLUTION NO. ;)QQ Oaf
RIGHT OF WAY PERMITS
Permit Fees Price Each
Category 1 —Unopened Rights of Way
Category 2—Unopened Right of Way 300
Category 3 — Trail Permit 50
Category 4—Road Approach/Encroachment Permit 200.00
Category 5—Utility Permits 125.00
Lineal Ft. Work 0.25/per ft.
Permit Extension 35.00
Category 6—Overweight Moving Permits 10.00
Monthly Over Dimensional Moving Permit 10.00
Yearly Over Dimensional Moving Permit 30.00
Category 7—Road Use Permit(excludes special use permits) 100
Road Closure Postings 100
Road Closure Publication 200
The amount of the maintenance bond or surety shall be ten percent(10%)of the estimated
construction cost of the improvements requiring maintenance, or five thousand dollars
5,000.00)whichever is greater. The construction cost of the facilities requiring maintenance
shall be estimated by a professional engineer and is subject to approval of the County Engineer.
For permits requiring a road closure to be published in the newspaper per RCW. The applicant may
be required to pay the publication cost before the permit can be issued.
PUBLIC WORKS FEE SCHEDULE
ADOPTED BY RESOLUTION NO. DD U39
GIS MAP PRICES
Custom and Existing Map Orders
Mason County GIS Staff can provide custom mapping services for your mapping needs.
The billing rate is $72.50/hr., with a minimum 1/2-hour charge ($36.25).
The Mason County GIS Department sells prints of all existing maps based on size. See chart
below for print sized and prices. The GIS staff typically provides the recommended printing
size during the ordering process. The GIS Department will not be responsible for any
dissatisfaction, misuse or misinterpretation of a map if the customer requests the map printed
at a non-recommended size.
Digital copies (PDF) of existing maps can be made available on CD for either pick-up at the
GIS office or they can be mailed to the customer. Those requesting digital copies of a map(s)
through the mail will be charged a 1/2-hour labor, plus shipping, materials and any applicable
sales tax. Many existing maps are available for free download from the "Maps Online"
section of the County website.
To get the lower price for the additional copies, the order must be for the same map, at the
same size and printed at the same time.
s
RRIFIFI rCE
T 1711, PRICE for Aciciitiana)€
11 x 17" --or smaller 1.00 0.25
17" x 22" 16.50 1.50
18" x 24" 16.75 1.50
22" x 24" 17.00 2.00
22" x 34" 17.50 2.50
24" x 36" 17.75 3.00
28" x 40" 18.00 4.00
36" x 36" 18.25 4.50
34" x 44" 18.50 5.00
36" x 48" 20.00 6.50
41" x 50" 1 $25.00 1 8.00
Lamination of I" x 17" or smaller is $0.50 per map
PUBLIC WORKS FEE SCHEDULE
ADOPTED BY RESOLUTION NO. a%+-C99
Pricing for Available-Maps
Map Name Sze:. I rce Eac'
Addressing Districts 36" x 36" 18.25
Allyn Urban Growth Area Zoning 17" x 22" 16.50
Belfair Urban Growth Area Zoning 17" x 22" 16.50
Belfair Water District 22" x 34" 17.50
Belfair Sewer Connection Zones 34" x 44" 18.50
County Commissioner Districts 36" x 36" 18.25
Development Areas(County Zoning) Map Panels 41" x 50" 25.00
Election Precincts - County 36" x 36" 18.25
Election Precincts in the loth Congressional Districts 36" x 36" 18.25
Fire Districts 36" x 36" 18.25
Future Land Use 26" x 36" 17.75
Oakland Bay Clean Water District 34" x 44" 18.50
County Parks 34" x 44" 18.50
Port Districts 36" x 36" 18.25
Public Utility(PUD) Districts 36" x 36" 18.25
Assessor Revaluation Areas 36" x 36" 18.25
Road Atlas - small 12" x 7.75" 26.59
Road Atlas - large I x 17" 30.26
Road Map 41" x 50" 25.00
School Districts 36" x 36" 18.25
Shoreline Environment Designations 36" x 36" 18.25
Storm and Surface Water Utility (5 maps) 17" x 22" 16.50
Urban Growth Areas 36" x 48" 20.00
USGS Quad Index Grid 36" x 36" 18.25
Zip Code Areas 36" x 36" 18.25
The GIS Department strongly recommends printing existing maps on the size of paper they were originally designed for.
PUBLIC WORKS FEE SCHEDULE
ADOPTED BY RESOLUTION NO. _____
UTILITY PERMIT FEES AND REQUIREMENTS
&
CABLE FRANCHISE FEES
Permit and Franchise Fees Price Each
Utility Franchise $400.00
Cable Franchise $400.00
Master Road Use Permit $400.00
Private Line Utility Occupancy Permit $200.00
*Utility Permit – Category 5 Right of Way Use $125.00
**Utility Permit Extension $ 35.00
Franchise/ MRUP Renewal $300.00
Franchise/MRUP Amendment $250.00
Amend Private Line Permit $100.00
Transfer Franchise/MRUP $100.00
Transfer Private Line Permit $100.00
*In addition, an inspection fee of $0.25/ foot will be assessed.
**One month, with no change in scope of work.
Additional Requirements
A Minimum performance bond for any Utility Permit or Private Line Utility Occupancy Permit
is $500.
Minimum performance bond for Utility Franchise and Master Road Use Permit is $25,000.
All Utility Franchise Agreements, Master Road Use Permits, Private Line Occupancy Permits
and Utility Permits require indemnification for the County. This will be evidenced by an
insurance certificate showing a minimum of $2,000,000 general liability coverage and
naming Mason County as an additional insured party under the policy.
PUBLIC WORKS FEE SCHEDULE
ADOPTED BY RESOLUTION NO. _____
RIGHT OF WAY PERMITS
Permit Fees Price Each
Category 1 – Unopened Rights of Way
$300.00
Category 2 –Unopened Right of Way
$300.00
Category 3 – Trail Permit
$ 50.00
Category 4 – Road Approach/Encroachment Permit $200.00
Category 5 – Utility Permits
$125.00
Lineal Ft. Work $ 0.25/per ft.
Permit Extension
$ 35.00
Category 6 – Overweight Moving Permits $ 10.00
Monthly Over Dimensional Moving Permit $ 10.00
Yearly Over Dimensional Moving Permit $ 30.00
Category 7 – Road Use Permit (excludes special use permits)
$100.00
Road Closure Postings
$100.00
* Road Closure Publication $200.00
Additional Requirements
The amount of the maintenance bond or surety shall be ten percent (10%) of the estimated
construction cost of the improvements requiring maintenance, or five thousand dollars
($5,000.00) whichever is greater. The construction cost of the facilities requiring maintenance
shall be estimated by a professional engineer and is subject to approval of the County Engineer.
*For permits requiring a road closure to be published in the newspaper per RCW. The applicant may
be required to pay the publication cost before the permit can be issued.
PUBLIC WORKS FEE SCHEDULE
ADOPTED BY RESOLUTION NO. _____
GIS MAP PRICES
Custom and Existing Map Orders
Mason County GIS Staff can provide custom mapping services for your mapping needs.
The billing rate is $72.50/hr, with a minimum 1/2-hour charge ($36.25).
The Mason County GIS Department sells prints of all existing maps based on size. See chart
below for print sized and prices. The GIS staff typically provides the recommended printing
size during the ordering process. The GIS Department will not be responsible for any
dissatisfaction, misuse or misinterpretation of a map if the customer requests the map printed
at a non-recommended size.
Digital copies (PDF) of existing maps can be made available on CD for either pick-up at the
GIS office or they can be mailed to the customer. Those requesting digital copies of a map(s)
through the mail will be charged a 1/2-hour labor, plus shipping, materials and any applicable
sales tax. Many existing maps are available for free download from the "Maps Online"
section of the County website.
To get the lower price for the additional copies, the order must be for the same map, at the
same size and printed at the same time.
MAP SIZE
PRICE
(1st copy)
PRICE
for Additional
Copies
11 x 17" --or smaller $1.00 $0.25
17" x 22" $16.50 $1.50
18" x 24" $16.75 $1.50
22" x 24" $17.00 $2.00
22" x 34" $17.50 $2.50
24" x 36" $17.75 $3.00
28" x 40" $18.00 $4.00
36" x 36" $18.25 $4.50
34" x 44" $18.50 $5.00
36" x 48" $20.00 $6.50
41" x 50" $25.00 $8.00
Lamination of 11" x 17" or smaller is $0.50 per map
Pricing for Available Maps
Map Name Size Price Each
Addressing Districts 36" x 36" $18.25
Allyn Urban Growth Area Zoning 17" x 22" $16.50
Belfair Urban Growth Area Zoning 17" x 22" $16.50
Belfair Water District 22" x 34" $17.50
Belfair Sewer Connection Zones 34" x 44" $18.50
County Commissioner Districts 36" x 36" $18.25
Development Areas (County Zoning) Map Panels 41" x 50" $25.00
Election Precincts - County 36" x 36" $18.25
Election Precincts in the 10th Congressional Districts 36" x 36" $18.25
Fire Districts 36" x 36" $18.25
Future Land Use 26" x 36" $17.75
Oakland Bay Clean Water District 34" x 44" $18.50
County Parks 34" x 44" $18.50
Port Districts 36" x 36" $18.25
Public Utility (PUD) Districts 36" x 36" $18.25
Assessor Revaluation Areas 36" x 36" $18.25
Road Atlas - small 12" x 7.75" $26.59
Road Atlas - large 11" x 17" $30.26
Road Map 41" x 50" $25.00
School Districts 36" x 36" $18.25
Shoreline Environment Designations 36" x 36" $18.25
Storm and Surface Water Utility (5 maps) 17" x 22" $16.50
Urban Growth Areas 36" x 48" $20.00
USGS Quad Index Grid 36" x 36" $18.25
Zip Code Areas 36" x 36" $18.25
The GIS Department strongly recommends printing existing maps on the size of paper they were originally designed for.
PUBLIC WORKS FEE SCHEDULE
ADOPTED BY RESOLUTION NO. _____
Development Reviews
These fees cover the review and evaluation of development-related submittals by the Public Works Department.
It includes analysis of site plans, infrastructure designs, grading and drainage compliance, stormwater
management, access and traffic impacts, and field inspections. The reviews ensures that proposed developments
comply with applicable County standards and regulations, support public safety, and protect public
infrastructure. Staff time spent on technical reviews, coordination with other departments, and processing of
related permits and approvals is recovered through these fees.
Development Review Fee
Price Each
BUILDING PERMITS:
Commercial Building Permit
$100.00
Residential Building Permit
$100.00
Grading Permits $100.00
PLANNING PERMITS:
Boundary Line Adjustments $100.00
Short Subdivisions $100.00
Large Lot Subdivisions $200.00
Plat Subdivisions $200.00
Preapplication Conference $100.00
Large Projects- Hourly Fee $100.00/hrly
Belfair SEPA Mitigation Fee
Per Trip
Belfair Traffic Mitigation Based on 5% Annual Increase Total Fee
$1,215.51
2026 $1,276.28
2027 $1.340.09
2028 $1,407.09
2029 $1,477.44
2030 $1,551.31
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No.
From: Mike Collins, P.E., Deputy Director /
County Engineer Ext: 450
Department: Public Works Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): September 8, 2025 Agenda Date(s): September 16, 2025
Internal Review: ☐ Finance ☐ Human Resources ☒ Legal ☐ IT ☐ Risk ☐ Other
(Please ensure proper internal review channels have been followed, this is the responsibility of the
requesting Department)
Item:
Private Line Occupancy Permit
Background/Executive Summary:
Marianne Costacos has applied for a Private Line Occupancy Permit for underground power and
waterline underneath North Shore Road. These lines are to serve a well across the street from her
property, located at 9241 NE North Shore Road (parcel number 22218-34-00060).
Associated Costs/Budget Impact (amount, funding source, budget amendment, etc.):
No budget impacts. An application fee of $200 has been paid to process the proposed Private Line
Occupancy Permit.
Public Outreach:
N/A
Requested Action:
Recommend the Board approve the Private Line Occupancy Permit granting permission to run the utility
lines under and across North Shore Road for address 9241 NE North Shore Road, parcel number 22218-
34-00060.
Attachments:
1. PLO
2. Vicinity Map
1
IN THE MATTER OF THE APPLICATION OF Marianne Costacos
FOR A PRIVATE LINE UTILITY OCCUPANCY PERMIT TO CONSTRUCT, OPERATE,
AND MAINTAIN Waterline and Electrical line ALONG AND UNDER North Shore
Road A COUNTY MAINTAINED ROAD LOCATED IN MASON COUNTY,
WASHINGTON
Application of Marianne Costacos with principal residence located at 9241 NE North Shore
Road, Belfair, WA 98528, by and through Kenneth S. James, for a private line utility
occupancy permit to construct, operate and maintain a private waterline under county roads and
highways in Mason County, Washington, as set forth in attached Exhibit “A”, having come
before the County Commissioners of Mason County, Washington during a regularly scheduled
public meeting, on the ____day of , 20 , and that it is in the public interest
to allow the private line utility occupancy permit herein granted;
NOW THEREFORE, IT IS ORDERED that a non-exclusive private line utility occupancy
permit be, and the same is hereby given and granted to operator, and its successors and assigns,
hereinafter referred to as the “Permittee”, for a period commencing from and after the date of
the entry of this order for the purposes, at the location(s), and upon the express terms and
conditions as described herein, and terminating as provided herein.
I. DEFINITIONS
For the purposes of this private line utility occupancy permit, terms, phrases, words, and their
derivations not defined herein that are defined in Title 12 of the Mason County Code or the
Manual on Accommodating Utilities in the Mason County Right-of-Way published by the
County Engineer (the “Manual”), shall have the same meaning or be interpreted as provided in
Title 12 of the Mason County Code or the Manual. Words not defined here, in Title 12 of the
Mason County Code or the Manual shall have their ordinary meaning. A reference to Title 12
of the Mason County Code or the Manual refers to the same as may be amended, revised,
updated, re-enacted or re-codified from time to time.
II. GRANT
The County of Mason (hereafter the “County”) hereby grants to the Permittee a non-exclusive
private line utility occupancy permit (hereinafter “Permit”) which, once it becomes effective
shall authorize the Permittee to enter upon the road rights-of-way located within the Permit
Area for the purpose of maintaining, repairing, replacing, which grant shall be limited to the
following described purpose(s): Provide water distribution from, and power to, a well
serving tax parcel: 22218-34-00060.
2
Such grant is subject to and must be exercised in strict accordance with and subject to this
Permit, Title 12 of the Mason County Code, the Manual and all applicable laws, rules,
regulations and ordinances. Permittee’s exercise of any rights granted pursuant to the Permit
is subject to the exercise of the County’s police powers, and other regulatory powers as it may
have or obtain in the future. No rights shall pass to the Permittee by implication. This Permit
does not include permission to enter into or upon the road rights-of-way for any purposes others
than the purposes expressly described herein. Permittee has a duty to notify the County of any
change in use or condition of the utility facilities that may affect the status of the utility facilities
as (a) private line(s) or the impact of the utility facilities upon the road rights-of-way.
III. UTILITY PERMIT REQUIRED
Permittee shall not commence or perform work to install, construct, maintain repair, replace
adjust, connect, disconnect, rebuild, or relocate its utility facilities within the road rights-of-
way (hereafter collectively or individually the “Work”), without first applying for, paying all
associated fees, and obtaining a utility permit as required pursuant to Title 12 of the Mason
County Code. In any utility permit so issued, the County may impose, as a condition of the
granting the utility permit, such conditions and regulations as may be necessary for the
protection, preservation and management of the road rights-of-way, including, by way of
example and not limitation, for the purpose of protecting any structures in the road
rights-of-way, maintaining proper distance from other utilities, ensuring the proper restoration
of such road rights-of-way and structures, and for the protection of the County and the public
and the continuity of pedestrian and vehicular traffic.
Permittee shall first file with the County Engineer its application for a utility permit to do such
Work together with plans and specifications showing at a minimum:
A. The position, depth and location of all such utility facilities sought to be constructed,
laid, installed or erected at that time, showing their relative position to existing county roads,
rights-of-way or other county property upon plans drawn to scale, hereinafter collectively
referred to as the “map of definite location;
B. The class and type of material and equipment to be used, manner of excavation,
construction, installation, backfill, erection of temporary structures, erection of permanent
structures, traffic control, traffic turnouts and road obstructions;
C. The manner in which the utility facility is to be installed;
D. Measures to be taken to preserve safe and free flow of traffic;
E. Structural integrity of the roadway, bridge, or other structure;
F. Specifications for the restoration of the county road, right-of-way or other county
property in the event that the road right of way will be disturbed by the Work; and
3
G. Provision for ease of future road maintenance and appearance of the roadway.
Provision shall be made for known or planned expansion of the utility facilities, particularly
those located underground or attached to bridges or other structures within the road right -of-
way.
The location, alignment and depth of the utility facilities shall conform with said map of definite
location, except in instances in which deviation may be allowed thereafter in writing by the
County Engineer pursuant to application by Permittee.
All such Work shall be subject to the approval of and shall pass the inspection of the County
Engineer. The Permittee shall pay all costs of and expenses incurred in the examination,
inspection and approval of such work on account of granting the said utility permits.
IV. RESTORATION OF ROAD RIGHT OF WAY
In any Work which disturbs or causes damage to the road rights-of-way subject to this Permit,
public or private property, the Permittee shall at its own expense and with all convenient speed,
complete the work to repair and restore the county road right-of-way, or the public or private
property so disturbed or damaged, and leave the same in as good or better condition as before
the Work was commenced, to the reasonable satisfaction of the County Engineer. The
Permittee shall pay all costs of and expenses incurred in the examination, inspection and
approval of such restoration or repair.
The County Commissioners and/or County Engineer may at any time do, order or have done
any and all work that they consider necessary to restore to a safe condition such County road
right-of-way or other County property left by the Permittee or its agents in a condition
dangerous to life or property, and the Permittee, upon demand, shall pay to the County all costs
of such work.
V. PERMITTEE WORK IN RIGHT OF WAY
Permittee expressly agrees and understands that, with regard to Work within the road rights-of-
way:
A. All of Permittee’s utility facilities and Work within the road rights-of-way or other
County property shall be performed in compliance with the provisions of Title 12 MCC, the
Manual, the administrative regulations adopted by the County Engineer, other
County-established requirements for placement of utility facilities in road rights-of-way,
including the specific location of utility facilities in the road rights-of-way, and all applicable
laws, rules, regulations and ordinances;
B. In preparing plans and specifications for the Work the Permittee shall use the
Manual. Prior to commencement of any Work, Permittee shall submit such plans and
specifications to the County Engineer for review and approval together with the adequate
4
exhibit depicting the existing or proposed location of the utility facility in relation to the road,
including right-of-way or easement lines; relationship to currently planned road revisions, if
applicable; and all locations and situations for which deviations in depth of cover (including
the proposed method of protection) or other locational standards that are anticipated;
C. All Work subject to this Permit shall be done in such a manner as not to interfere,
other than in ways approved by the County, with the construction, operation and maintenance
of other utilities, public or private, drains, drainage ditches and structures, irrigation ditches and
structures, located therein, nor with the grading or improvements of such County roads, rights-
of-way or other County property;
D. The owners and operators of all utility facilities (public or private) installed in the
Permit Area or other county property prior in time to the utility facilities of the Permittee, shall
have preference as to the alignment and location of such utilities so installed with respect to the
Permittee. Such preference shall continue in the event of the necessity of relocating or changing
the grade of any such county road or right-of-way;
E. Permittee shall perform the Work and operate its utility facilities in a manner that
minimizes interference with the use of the road rights-of-way by others, including others that
may be installing utility facilities; and
F. The County may require that Permittee’s utility facilities be installed at a particular
time, at a specific place, or in a particular manner as a condition of access to a particular road
or road right-of-way; may deny access if a Permittee is not willing to comply with the County's
requirements; and may remove, or require removal of, any utility facility that is not installed in
compliance with the requirements established by the County, or which is installed without prior
County approval of the time, place, or manner of installation and charge the Permittee for all
the costs associated with removal; and may require Permittee to cooperate with others to
minimize adverse impacts on the road and road rights-of-way through joint trenching and other
arrangements.
G. The County may inspect the utility facilities at any time reasonable under the
circumstances to ensure compliance with this Permit and applicable law, including to ensure
that the private line utility facilities are constructed and maintained in a safe condition. If an
unsafe condition is found to exist, the County, in addition to taking any other action permitted
under applicable law, may order the Permittee, in writing, to make the necessary repairs and
alterations specified therein forthwith to correct the unsafe condition on a time-table established
by the County which is reasonable in light of the unsafe condition. The County has the right to
correct, inspect, administer, and repair the unsafe condition if the Licensee fails to do so, and
to charge the Permittee therefor. The right of the County to conduct such inspections and order
or make repairs shall not be construed to create an obligation therefore, and such obligation to
construct and maintain its utility facilities in a safe condition shall at all times remain the sole
obligation of the Permittee.
5
H. When required by the County, Permittee shall make information available to the
public regarding any Work involving the ongoing installation, construction, adjustment,
relocation, repair or maintenance of its utility facilities sufficient to show (1) the nature of the
work being performed; (2) where it is being performed; (3) its estimated completion date; and
(4) progress to completion.
I. PERMITTEE IS PLACED ON NOTICE THAT FIBER OPTIC
COMMUNICATIONS, POWER, CONTROL SYSTEMS, OTHER TYPES OF CABLES
AND PIPELINES MAY BE BURIED ON THE RIGHT OF WAY. Before beginning any
underground work, Permittee will contact the appropriate personnel to have such facilities
located and make arrangements as to protective measures that must be adhered to prior to the
commencement of any work within the road and road rights-of-way. In addition to the liability
terms elsewhere in this Agreement, Permittee shall indemnify and hold the County and its
elected and appointed officers, employees and agents harmless against and from all cost,
liability, and expense whatsoever (including, without limitation, attorney’s fees and court costs
and expenses) arising out of or in any way contributed to by any act or omission of Permittee,
its contractor, agents and/or employees, that cause or in any way or degree contribute to (1) any
damage to or destruction of any such facilities by Permittee, and/or its contractor, agents and/or
employees, on the County’s property, (2) any injury to or death of any person employed by or
on behalf of any entity, and/or its contractor, agents and/or employees, on the road rights-of-
way, and/or (3) any claim or cause of action for alleged loss of profits or revenue, or loss of
service, by a customer or user of services or products of such company(ies).
J. Permittee shall continuously be a member of the State of Washington one number
locator service under RCW 19.122, or an approved equivalent, and shall comply with all such
applicable rules and regulations.
K. Except in the event of emergency as described below, Permittee and its agents may
not enter upon the permit area to perform work for which a utility permit is required, unless and
except upon two-business days notice to the County Engineer.
L. In the event of an emergency involving the threat of imminent harm to persons or
property, and for purposes of taking immediate corrective action, Permittee and its agents may
enter the Permit Area without advance notice to the County as long as such entry is for the sole
purpose of addressing the emergency; provided however, that if any entry for such purposes
would require issuance of a utility permit, Permittee shall give the County verbal or telephonic
notice of the places where and the manner in which entry is required prior to such entry,
promptly followed by written notice. In all cases, notice to the County shall be given as far in
advance as practical prior to entry or as soon as practicable after entry upon the road right -of-
way.
M. Permittee shall promptly reimburse the County for its reasonable and direct costs
incurred in responding to an emergency that is caused, created by or attributable to the presence,
construction, maintenance, repair, or operation of Permittee’s utility facilities in the road rights-
of-way.
6
N. If, during any Work, Permittee or its agents discover scientific or historic artifacts,
Permittee or its agents shall immediately notify the County of said discovery and shall protect
such artifacts in a manner as specified by the County. Any such artifact shall be the property
of the County if the County wishes to own it.
VI. PROTECTION OF PUBLIC
All Work done under this Permit shall be done in a thorough and workman-like manner. In the
performance of any Work, including without limitation, the opening of trenches and the
tunneling under county roads, right-of way or other county property, the Permittee shall leave
such trenches, ditches and tunnels in such a way as to interfere as little as possible with public
travel and shall take all due and necessary precautions to guard the same, so that damage or
injury shall not occur or arise by reason of such Work; and where any of such trenches, ditches
and tunnels are left open at night, the Permittee shall place warning lights, barricades and other
appropriate protective devices at such a position as to give adequate warning of such Work.
The Permittee shall be liable for any injury to person or persons or damage to property sustained
arising out of its carelessness or neglect, or through any failure or neglect to properly guard or
give warning of any trenches, ditches or tunnels dug or maintained by the Permittee.
VII. POLICE POWERS
The County, in granting this Permit, does not waive any rights which it now has or may hereafter
acquire with respect to county roads, rights-of-way or other county property and this Permit
shall not be construed to deprive the county of any powers, rights or privileges which it now
has or may hereafter acquire to regulate the use of and to control the county roads, right-of-way
and other county property covered by this Permit. The County retains the right to administer
and regulate activities of the Permittee up to the fullest extent of the law. The failure to reserve
a particular right to regulate, or reference a particular regulation, shall not be interpreted by
negative implication or otherwise to prevent the application of a regulation to the Permittee.
VIII. RELOCATION
Permittee shall, in the course of any Work, comply with the following requirements:
A. The Permittee shall, by a time specified by the County, protect, support, temporarily
disconnect, relocate, or remove any of its utility facilities when required by the County by
reason of traffic conditions; public safety; road right-of-way construction; road right-of-way
repair (including resurfacing or widening); change of road right-of-way grade; construction,
installation, or repair of County-owned sewers, drains, water pipes, power lines, signal lines,
tracks, communications system, other public work, public facility, or improvement of any
government-owned utility; road right-of-way vacation; or for any other purpose where the
County work involved would be aided by the removal or relocation of the utility facilities.
Collectively, such matters are referred to below as the "public work."
Permittee acknowledges and understands that any delay by Permittee in performing the above-
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described work may delay, hinder, or interfere with the work performed by the County and its
contractors and subcontractors done in furtherance of such Public Work and result in damage
to the County, including but not limited to, delay claims. Permittee shall cooperate with the
County and its contractors and subcontractors to coordinate such Permittee work to
accommodate the Public Work project and project schedules to avoid delay, hindrance of, or
interference with the Public Work. The County shall make available to the Permittee a copy of
the Six Year Transportation Program and the County’s annual construction program after
adoption each year. It is anticipated these programs will aid the Permittee in planning
construction programs.
B. Permittee has a duty to protect its utility facilities from work performed by the
County within the road rights-of-way. The rights granted to the Permittee herein do not
preclude the County, its employees, contractors, subcontractors, and agents from blasting,
grading, excavating, or doing other necessary road work contiguous to Permittee’s utility
facilities; providing that, the Permittee shall be given a minimum of forty-eight (48) hours
notice of said blasting or other work in order that the Permittee may protect its utility facilities.
C. In the event of an emergency, or where the utility facility creates or is contributing
to an imminent danger to health, safety, or property, the County may protect, support,
temporarily disconnect, remove, or relocate any or all parts of the utility facility without prior
notice, and charge the Permittee for costs incurred.
D. If any Person that is authorized to place facilities in the road right of way requests
the Permittee to protect, support, temporarily disconnect, remove, or relocate the Permittee’s
utility facilities to accommodate the construction, operation, or repair of the facilities of such
other person, the Permittee shall, after 30 days' advance written notice, take action to effect the
necessary changes requested; provided that, if such project is related to or competes with
Permittee’s service, or if the effect of such changes would be to permanently deprive Permittee
of the beneficial enjoyment of this Permit for its intended purposes through interference with
the operation of Permittee’s utility facilities or otherwise, Permittee shall not be required to
relocate its utility facilities. Unless the matter is governed by a valid contract or a state or
federal law or regulation, or unless the Permittee’s utility facilities were not properly installed,
the reasonable cost of the same shall be borne by the Person requesting the protection, support,
temporary disconnection, removal, or relocation at no charge to the County, even if the County
makes the request for such action.
E. The Permittee shall, on the request of any person holding a valid permit issued by a
governmental authority, temporarily raise or lower its wires to permit the moving of buildings
or other objects. The expense of such temporary removal or raising or lowering of wires shall
be paid by the person requesting the same.
The County of Mason will accept liability for direct and actual damages to said Permittee that
are the result of the negligence of Mason County, its trustees, officers, employees, contractors,
subcontractors or agents while performing County improvement or Public Works projects
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enumerated in Section VIII, paragraph B. Direct and actual damages are specifically limited
to physical damage to properly installed and located infrastructure of the Permittee and the cost
to repair such physical damage. Mason County retains the right to assert all applicable defenses
in the event of a dispute including contributory negligence on the part of the Permittee. Mason
County shall in no way be liable for incidental damages claimed to arise from such actions.
All Work to be performed by the Permittee under this section shall pass the inspection of the
County Engineer. The Permittee shall pay all costs of and expenses incurred in the examination,
inspection and approval of such work.
IX. PRESERVATION OF MONUMENTS/MARKERS
Before any Work is performed under this permit which may affect any existing monuments or
markers of any nature relating to subdivisions, plats, roads and all other surveys, the Permittee
shall reference all such monuments and markers. The reference points shall be so located that
they will not be disturbed during the Permittee’s Work and operations under this Permit. The
method of referencing these monuments or other points to be referenced shall be approved by
the County Engineer. The replacement of all such monuments or markers disturbed during
construction shall be made as expeditiously as conditions permit in accordance with RCW 58.24
and WAC 332-120, and as directed by the County Engineer. The cost of monuments or other
markers lost, destroyed, or disturbed, and the expense of replacement by approved monuments
shall be borne by the Permittee.
A complete set of reference notes for monument and other ties shall be filed with the office of
the Mason County Engineer.
X. VACATION OF ROAD RIGHT-OF-WAY
If at any time the County shall vacate any County road or right-of-way or other County Property
which is subject to rights granted by this Permit and said vacation shall be for the purpose of
acquiring the fee or other property interest in said road or right-of-way for the use of the County,
in either its proprietary or governmental capacity, then the Board of Mason County
Commissioners may, at its option, and by giving thirty (30) days written notice to the Permittee,
terminate this Permit with reference to such county road right-of-way or other County property
so vacated, and the County of Mason shall not be liable for any damages or loss to the Permittee
by reason of such termination. It has been the practice of Mason County to reserve easements
for utilities at the time of road vacation, and will continue to be the practice until such time the
Board of Mason County Commissioners direct a change of practice.
XI. FINANCIAL SECURITY
A. Insurance It is intended that the following insurance requirements shall apply to the
person performing the Work in the road right-of-way. Permittee and Permittee’s contractors
shall not perform or cause to be performed any Work, unless and until Permittee (to the extent
Permittee performs any of the Work in the road right-of-way) or its contractors (to the extent
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Permittee’s contractor performs any of the Work in the road right-of-way) provide certificates
of insurance evidencing that Permittee or Permittee’s contractors are in compliance with the
following requirements, including, maintaining insurance in at least in the following amounts:
1. COMMERCIAL GENERAL LIABILITY insurance to cover liability,
bodily injury, and property damage. The Commercial General Liability insurance shall be
written on an occurrence basis, with an aggregate limit location endorsement for the Permit
Area, and shall provide coverage for any and all costs, including defense costs, and losses and
damages resulting from personal injury, bodily injury and death, property damage, products
liability and completed operations arising out of the Work. Coverage must be written with the
following limits of liability:
Bodily and Personal Injury & Property Damage
$ 1,000,000 per Occurrence
$ 2,000,000 aggregate
2 WORKERS' COMPENSATION insurance shall be maintained by Permittee’s
contractor to comply with statutory limits for all employees, and in the case any work is sublet,
the contractor shall require its subcontractors similarly to provide workers' compensation
insurance for all the employees.
3. COMPREHENSIVE AUTO LIABILITY insurance shall include owned,
hired, and non-owned vehicles on an occurrence basis with coverage of at least $500,000 per
occurrence.
The required insurance shall be maintained from the time that Work in the road right-of-way
commences until the Work is complete and the utility permit issued for said Work has been
released by the County Engineer, or his or her designee.
If the Permittee or its contractors and subcontractors do not have the required insurance, the
County may require such entities to stop operations until the insurance is obtained and
approved.
Permittee shall, or shall cause its contractors to, file with the application for a utility permit ,
certificates of insurance reflecting evidence of the required insurance in a form and content
approved by the County’s Risk Manager. All coverage shall be listed on one certificate with
the same expiration dates.
The certificates shall contain a provision that coverages afforded under these policies will not
be canceled until at least 30 days' prior written notice has been given to the County.
In the event that the insurance certificate provided indicates that the insurance shall terminate
or lapse during the period of the Work, then, in that event, the Permittee shall furnish, at least
30
days prior to the expiration of the date of such insurance, a renewed certificate of insurance as
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proof that equal and like coverage has been or will be obtained prior to any such lapse or
termination during the balance of the period of the Permit.
The County reserves the right, during the term of the Permit, to require any other insurance
coverage or adjust the policy limits as it deems reasonably necessary utilizing sound risk
management practices and principals based upon the loss exposures.
Each insurance policy required pursuant to this Permit shall be primary and non-contributing
as respects any coverage maintained by the County and shall include an endorsement reflecting
the same. Any other coverage maintained by County shall be excess of this coverage herein
defined as primary and shall not contribute with it. The certificate of insurance must reflect
that the above wording is included in all such policies.
Each insurance policy obtained pursuant to this Permit shall be issued by financially sound
insurers who may lawfully do business in the State of Washington with a financial rating at all
times during coverage of no less than rating of “A” and a class of “X” or better in the latest
edition of “Best’s Key Rating Guide” published by A.M. Best Company, or such other financial
rating or rating guide approved in writing by the County’s risk manager. In the event that at
any time during coverage, the insurer does not meet the foregoing standards, Permittee shall
give or shall cause its contractors to give prompt notice to the County and shall seek coverage
from an insurer that meets the foregoing standards. The County reserves the right to change
the rating or the rating guide depending upon the changed risks or availability of other suitable
and reliable rating guides.
Comprehensive general liability insurance policies and coverage obtained pursuant to this
Permit shall include an endorsement (standard ISO form CG 24-17) deleting all exclusions
for work or incidents occurring within any distance from a railroad track or railroad property,
or on, over, or under a railroad track.
Insurance policies required pursuant to this Permit shall have no non-standard exclusions unless
approved of by the County Risk Manager or designee.
Commercial general liability insurance policies obtained pursuant to this Permit shall name the
County as an additional insured without limitation, pursuant to an endorsement approved of by
the County’s Risk Manager or designee.
Permittee or Permittee’s Contractors’ insurers, through policy endorsement, shall waive their
rights of subrogation against the County for all claims and suits. The certificate of insurance
must reflect this waiver of subrogation rights endorsement.
B. Contractor Bond. All contractors performing Work on behalf of Permittee shall
be licensed and bonded.
C. Limitation of Liability. to the fullest extent permitted by law, permittee shall, and
shall cause its contractor(s) only as to subsection (9) below, to release, indemnify, defend and
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hold harmless the county and the county’s legal representatives, officers (elected or appointed),
employees and agents (collectively, “indemnitees”) for, from and against any and all claims,
liabilities, fines, penalties, costs, damages, losses, liens, causes of action, suits, demands,
judgments and expenses (including, without limitation, court costs, attorneys’ fees, and costs
of investigation, removal and remediation and governmental oversight costs), environmental or
otherwise (collectively “liabilities”) of any nature, kind, or description, of any person or entity,
directly or indirectly, arising out of, resulting from, or related to (in whole or in part):
1. this permit;
2. any rights or interests granted pursuant to this permit;
3. permittee’s occupation and use of the road right of way;
4. permittee’s operation of its utility facilities;
5. the presence of utility facilities within the right of way;
6. the environmental condition and status of the road right-of-way caused by,
aggravated by, or contributed to, in whole or in part, by permittee or its agents; or
7. the acts, errors, or omissions of third parties when arising out of the, installation,
construction, adjustment, relocation, replacement, removal, or maintenance of such third-party
utility facilities within the road rights-of-way when such work is performed under authority of
the operator’s utility permit or at the direction or under the control of the operator; or
8. any act or omission of permittee or permittee’s agents; or
9. any act or omission of contractor or its employees, agents, or subcontractors
when arising out of the work.
Even if such liabilities arise from or are attributed to, in whole or in part, any negligence of any
indemnitee. The only liabilities with respect to which permittee’s obligation to indemnify the
indemnitees does not apply are liabilities to the extent proximately caused by the sole
negligence or intentional misconduct of an indemnitee or for liabilities that by law the
indemniteees cannot be indemnified for.
Upon written notice from the county, permittee agrees to assume the defense of any lawsuit or
other proceeding brought against any indemnitee by any entity, relating to any matter covered
by this permit for which permittee has an obligation to assume liability for and/or save and hold
harmless any indemnitee. Permittee shall pay all costs incident to such defense, including, but
not limited to, attorneys’ fees, investigators’ fees, litigation and appeal expenses, settlement
payments and amounts paid in satisfaction of judgments. Permittee will fully satisfy said
judgment within ninety (90) days after said suit or action shall have finally been determined if
determined adversely to mason county. upon the permittee’s failure to satisfy said judgment
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within the ninety (90) day period, this permit shall at once cease and terminate and the county
of mason shall have a lien upon permittee’s utility facilities and all other facilities used in the
construction, operation and maintenance of the permittee’s utility system which may be
enforced against the property for the full amount of any such judgment so taken against any of
the indemnitees
Acceptance by the County of any Work performed by the Permittee at the time of completion
shall not be grounds for avoidance of this covenant.
XII. PERMIT NONEXCLUSIVE
This Permit shall not be deemed to be an exclusive Permit. It shall in no manner prohibit the
County of Mason from granting rights to other utilities under, along, across, over and upon any
of the County roads, rights-of-way or other County property subject to this Permit and shall in
no way prevent or prohibit the County of Mason from constructing, altering, maintaining or
using any of said roads rights-of-way, drainage structures or facilities, irrigation structures or
facilities, or any other county property or affect its jurisdiction over them or any part of them
with full power to make all necessary changes, relocations, repairs, maintenance, etc., the same
as the County may deem fit.
XIII. SUCCESSORS AND ASSIGNS
All the provisions, conditions, regulations and requirements herein contained shall be binding
upon the successors and assigns of the Permittee and all privileges, as well as all obligations
and liability of the Permittee, shall inure to its successors and assigns equally as if they were
specifically mentioned wherever the Permittee is mentioned. Any reference in this Permit to a
specifically named party shall be deemed to apply to any successor, heir, administrator,
executor or assign of such party who has acquired its interest in compliance with the terms of
this Permit or under law.
XIV. TRANSFER/ASSIGNMENT
Permittee may assign or transfer this Permit by contacting the County of Mason to obtain an
Assignment Agreement. The Agreement must be signed and delivered back to the County of
Mason. Assignees shall thereafter be responsible for all obligations of Permittee with respect
to the Permit and guaranteeing performance under the terms and conditions of the Permit and
that transferee will be bound by all the conditions of the Permit and will as sume all the
obligations of its predecessor. Such an assignment shall relieve the Permittee of any further
obligations under the Permit, including any obligations not fulfilled by Permittee’s assignee;
provided that, the assignment shall not in any respect relieve the Permittee, or any of its
successors in interest, of responsibility for acts or omissions, known or unknown, or the
consequences thereof, which acts or omissions occur prior to the time of the assignment. No
Permit may be assigned or transferred without filing or establishing with the county the
insurance certificates, security fund and performance bond as may be required pursuant to this
Permit.
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XV. ANNEXATION
Whenever any of the County road rights-of-way or other county property as designated in this
Permit, by reason of the subsequent incorporation of any town or city, or extension of the limits
of any town or city, shall fall within the city or town limits; then, except to the extent allowed
by law, this Permit shall terminate in respect to the said roads, rights-of-way or other county
property so included with city or town limits; but this Permit shall continue in force and effect
to all county road rights-of-way or other county property not so included in city or town limits.
XVI. TERM/TERMINATION/REMEDIES
A. Term. This Permit shall commence upon acceptance by the Permittee as provided
at Section XVIII herein and continue in PERPETUITY until terminated or otherwise
superseded by a subsequent franchise, private line utility occupancy permit, master road use
permit or other agreement of the Parties. In the event that it is determined by a court of
competent jurisdiction that, as a matter or law, the term provided for herein is unlawful, this
Permit shall be deemed to have a term for the maximum period allowed by law, and if no such
maximum period is readily and easily capable of being identified, for a term of not longer than
fifty (50) years.
B. Termination by County. Permittee has elected to obtain a Permit in lieu of a
franchise agreement. Permittee understands and agrees that, unlike a franchise, this Permit may
be terminated by the County with or without cause. This means that the County is not required
to have or provide a reason for the termination and that the County may terminate this Permit
in its sole discretion without penalty to the County and regardless of whether or not Permittee
is or is not in default; provided that, the County may not terminate this Permit for a reason that
is unlawful. The Parties agree that the only condition of termination by the County of this
Permit is that the County must give not less than ninety (90) days written notice to the Permittee
of termination. The County Engineer is authorized to exercise the right of the County to
terminate this Permit.
C. Termination upon Transfer/Assignment/Conveyance. This Permit shall
automatically terminate upon: (1) assignment of the Permit without the prior written consent of
the County in substantially the form of an Assignment Agreement (obtained by request), (2)
transfer of the utility facilities located with the Permit Area without prior written notice to the
County and mutual acceptance of an assignment of the Permit, (3) conveyance of the real
property or any part thereof benefited by the installation and operation of the utility facilities
without prior written notice to the County and mutual acceptance of an assignment of the
Permit, or (4) use of the utility facilities for the benefit of persons other than the owner/operator
in a manner that no longer constitutes a de-minimis use of the road right-of-way.
D. Termination upon Removal of Utility Facilities. This Permit and all of the rights,
duties and obligations contained herein, shall terminate upon removal of all Permittee utility
facilities from the road right-of-way or abandonment and de-commissioning in place to the
reasonable satisfaction of and in the manner approved by the County Engineer and restoration
14
of the road right-of way to the satisfaction of the County Engineer.
E. Effect of Termination. On or before the effective date of termination or as otherwise
mutually agreed to by the Parties, Permittee shall remove its utility facilities from the road
rights-of-way and restore the road rights-of-way to the reasonable satisfaction of the County
Engineer. In lieu of removal, the County Engineer may authorize abandonment in place and
de-commissioning of the utility facilities in the manner approved by and to the reasonable
satisfaction of the County Engineer. In the event that the Permittee fails to timely and
completely perform such work, the County may perform or complete such work at the cost of
the Permittee and Permittee shall be obligated to reimburse the County for such work within 30
days of invoice by the County.
F. Remedies. In addition to the right of the County to terminate this Permit, the County
has the right to exercise any and all of the following remedies, singly or in combination, in the
event of Default. “Default” shall mean any failure of Permittee or its agents to keep, observe
or perform any of Permittee's or its agent’s duties or obligations under this Permit:
1. Damages. Permittee shall be liable for any and all damages incurred by
County.
2. Specific Performance. County shall be entitled to specific performance of
each and every obligation of Permittee under this Permit without any requirement to prove or
establish that County does not have an adequate remedy at law. Permittee hereby waives the
requirement of any such proof and acknowledges that County would not have an adequate
remedy at law for Permittee’s commission of an Event of Default hereunder.
3. Injunction. County shall be entitled to restrain, by injunction, the actual or
threatened commission or attempt of an Event of Default and to obtain a judgment or order
specifically prohibiting a violation or breach of this Permit agreement without, in either case,
being required to prove or establish that County does not have an adequate remedy at law.
Permittee hereby waives the requirement of any such proof and acknowledges that County
would not have an adequate remedy at law for Permittee’s commission of an Event of Default
hereunder.
4. Alternative Remedies. Neither the existence of other remedies identified in
this Permit nor the exercise thereof shall be deemed to bar or otherwise limit the right of the
County to commence an action for equitable or other relief and/or proceed against Permittee
and any guarantor for all direct monetary damages, costs and expenses arising from the Default
and to recover all such damages, costs and expenses, including reasonable attorneys’ fees.
Remedies are cumulative; the exercise of one shall not foreclose the exercise of others.
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XVII. SUBSEQUENT ACTION
The County reserves for itself the right at any time upon ninety (90) days written notice to the
Permittee, to so change, amend, modify or amplify any of the provisions or conditions herein
enumerated to conform to any state statute or county regulation, relating to the public welfare,
health, safety or highway regulation, as may hereafter be enacted, adopted or promulgated.
XVIII. ACCEPTANCE
Permittee shall execute and return to County a signed acceptance of the Permit granted
hereunder. The acceptance shall be in the form of the acceptance attached hereto as Exhibit
“A”, and in accepting the Permit, Permittee warrants that it has carefully read the terms and
conditions of this Permit and accepts all of the terms and conditions of this Permit and agrees
to abide by the same and acknowledges that it has relied upon its own investigation of all
relevant facts, that it has had the assistance of counsel or an opportunity to have assistance of
counsel, that it was not induced to accept a Permit, that this Permit represents the entire
agreement between the Permittee and the County. In the event the Permittee fails to submit the
acceptance as provided for herein within the time limits set forth in this section, the grant herein
is and shall become null and void.
XIX. RECORDING OF MEMORANDUM OF PERMIT
The Parties agree that a “Memorandum of Permit” in substantially the form attached hereto as
Exhibit “A”, shall be filed for record with the Office of the Mason County Auditor upon written
acceptance by the Permittee. The cost and expense of such filing shall be borne by the Permittee
if not already included in the fee for issuance of this Permit. Notwithstanding the foregoing,
this Permit is not intended nor shall it be construed to create an interest in land or constitute the
grant or conveyance of a real property interest by the County to the Permittee. The requirements
of this Section XIX are intended solely to provide notice of the existence of this Permit and the
terms and conditions there under, including inter-alia, the limitations upon assignment of the
Permit. Permittee shall at the time of its acceptance of this Permit identify the assessor’s tax
identification
number of the parcel or parcels benefited by this Permit and a legal description of each such
parcel to be included in the Memorandum of Permit.
XX. MISCELLANEOUS PROVISIONS
A. Controlling Law/Venue. Any disputes concerning the application or interpretation
of any of the provisions of this Permit shall be governed by the laws of the State of Washington.
Venue of any action or arbitration brought under this Permit shall be in Mason County,
Washington or the Western District of Washington if an action is brought in federal court,
provided; however, that venue of such action is legally proper.
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B. Liens. Permittee shall promptly pay and discharge any and all liens arising out of
any Work done, suffered or permitted to be done by Permittee on any Permit area.
C. Waiver. No waiver by either party of any provision of this Permit shall in any way
impair the right of such party to enforce that provision for any subsequent breach, or either
party’s right to enforce all other provisions of this Permit.
D. Attorney's Fees. If any action at law or in equity is necessary to enforce or interpret
the terms of this Permit, the substantially prevailing Party or Parties shall be entitled to
reasonable attorney's fees, costs and necessary disbursements in addition to any other relief to
which such Party or Parties may be entitled.
E. Amendment. This Permit may be amended only by a written contract signed by
authorized representatives of Permittee and County of Mason.
F. Severability. If any provision of this Permit is held to be illegal, invalid or
unenforceable under present or future laws, such provision will be fully severable and this
Permit will be construed and enforced as if such illegal, invalid or unenforceable provision is
not a part hereof, and the remaining provisions hereof will remain in full force and effect. In
lieu of any illegal, invalid or unenforceable provision herein, there will be added automatically
as a part of this Permit, a provision as similar in its terms to such illegal, invalid or
unenforceable provision as may be possible and be legal, valid and enforceable.
G. Joint and Several Liability. Permittee acknowledges that, in any case in which
Permittee and Permittee’s contractors are responsible under the terms of this Permit, such
responsibility is joint and several as between Permittee and any such Permittee’s contractors;
provided that, the Permittee is not prohibited from allocating such liability as a matter of
contract.
H. Notices. Any notice contemplated, required, or permitted to be given under this
Permit shall be sufficient if it is in writing and is sent either by: (a) registered or certified mail,
return receipt requested; or (b) a nationally recognized overnight mail delivery service, to the
Party and at the address specified below, except as such Party and address may be changed by
providing no less than thirty (30) days' advance written notice of such change in address.
Permittee: Marianne Costacos c/o Kenneth James
PO BOX 971
Silverdale, WA 98528
Attn: Ken James
Grantor: Mason County Public Works
100 W Public Works Drive
Shelton, WA 98584
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I. Approvals. Nothing in this Permit shall be deemed to impose any duty or obligation
upon the County to determine the adequacy or sufficiency of Permittee's plans and
specifications or to ascertain whether Permittee's proposed or actual construction, installation,
testing, maintenance, repairs, replacement, relocation, adjustment or removal is adequate or
sufficient or in conformance with the plans and specifications reviewed by the County. No
approval given, inspection made, review or supervision performed by the County pursuant to
this Permit shall constitute or be construed as a representation or warranty express or implied
by County that such item approved, inspected, or supervised, complies with laws, rules
regulations or ordinances or this Permit or meets any particular standard, code or requirement,
or is in conformance with the plans and specifications, and no liability shall attach with respect
thereto. County and inspections as provided herein, are for the sole purpose of protecting the
County’s rights as the owner and manager of the road rights-of-way and shall not constitute any
representation or warranty, express or implied, as to the adequacy of the design, construction,
repair, or maintenance of the utility facilities, suitability of the permit area for construction,
maintenance, or repair of the utility facilities, or any obligation on the part of the County to
insure that work or materials are in compliance with any requirements imposed by a
governmental entity. County is under no obligation or duty to supervise the design,
construction, installation, relocation, adjustment, realignment, maintenance, repair, or operation
of the utility facilities.
J. Force Majeure. Neither Party hereto shall be liable to the other Party for any failure
to perform an obligation set forth herein to the extent such failure is caused by war, act of
terrorism or an act of God, provided that such Party has made and is making all reasonable
efforts to perform such obligation and minimize any and all resulting loss or damage.
K. Construction. All pronouns and any variations thereof shall be deemed to refer to
the masculine, feminine or neuter, singular or plural, as the identity of the Party or Parties may
require. The provisions of this Permit shall be construed as a whole according to their common
meaning, except where specifically defined herein, not strictly for or against any party and
consistent with the provisions contained herein in order to achieve the objectives and purposes
of this Permit.
L. Incorporation by Reference. All exhibits annexed hereto at the time of execution of
this Permit or in the future as contemplated herein, are hereby incorporated by reference as
though fully set forth herein.
M. Calculation of Time. All periods of time referred to herein shall include Saturdays,
Sundays, and legal holidays in the State of Washington, except that if the last day of any period
falls on any Saturday, Sunday, or legal holiday in the State of Washington, the period shall be
extended to include the next day which is not a Saturday, Sunday, or legal holiday in the State
of Washington.
N. Entire Agreement. This Permit is the full and complete agreement of County and
Permittee with respect to all matters covered herein and all matters related to the use of the
Permit
18
Area by Permittee and Permittee’s Contractors, and this Permit supersedes any and all other
agreements of the Parties hereto with respect to all such matters, including, without limitation,
all agreements evidencing the Permit.
O. No Recourse. Without limiting such immunities as the County or other persons may
have under applicable law, Permittee shall have no monetary recourse whatsoever against the
County or its officials, boards, commissions, agents, or employees for any loss or damage
arising out of the County’s exercising its authority pursuant to this Permit or other applicable
law.
P. Responsibility for Costs. Except as expressly provided otherwise, any act that
Permittee is required to perform under this Permit shall be performed at its cost. If Permittee
fails to perform work that it is required to perform within the time provided for performance,
the County may perform the work and bill the Permittee. The Permittee shall pay the amounts
billed within 30 days.
Q. Work of Contractors and Subcontractors. Work by contractors and subcontractors
are subject to the same restrictions, limitations, and conditions as if the Work was performed
by the Permittee. The Permittee shall be responsible for all Work performed by its contractors
and subcontractors, and others performing Work on its behalf, under its control, or under
authority of its utility permit, as if the work were performed by it and shall ensure that all such
work is performed in compliance with this Permit, Title 12 MCC, the Manual and other
applicable law, and shall be jointly and severally liable for all damages and correcting all
damage caused by them. It is the Permittee’s responsibility to ensure that contractors,
subcontractors, or other Persons performing work on the Permittee’s behalf are familiar with
the requirements of the Permit, Title 12 MCC, the Manual, and other applicable laws governing
the work performed by them and further, for ensuring that such contractors and subcontractors
maintain insurance as required herein.
R. Survival of Terms. Upon the termination of the Permit, the Permittee shall no longer
have the right to occupy the Permit area. However, the Permittee’s obligations under this
Permit to the County shall survive the termination of these rights according to its terms for so
long as the Permittee’s utility facilities shall remain in whole or in part in the road rights-of-
way, except to the extent the County Engineer has approved abandonment in place. By way of
illustration and not limitation, Permittee’s obligations to indemnify, defend and hold harmless
the County, provide insurance and a performance/payment bond pursuant to Section XI and
Permittee’s obligation to relocate its utility facilities pursuant to Section VIII, shall continue in
effect as to the Permittee, notwithstanding any termination of the Permit, except to the extent
that a County-approved transfer, sale, or assignment of the utility system is completed, and
another entity has assumed full and complete responsibility for the utility faci lities or for the
relevant acts or omissions.
A-1
RECORDED AT THE REQUEST OF
AND AFTER RECORDING RETURN TO:
County of Mason
100 West Public Works Drive
Shelton WA 98584
Attn: County Engineer
EXHIBIT “A”
MEMORANDUM OF PERMIT
Title: Private Line Occupancy Permit
Grantor: COUNTY OF MASON, a legal subdivision of the state of Washington
Grantee: Marianne Costacos
Description of Franchise Area: Parcel Number: 22218-34-00060
TR 6 OF GOVT LOT 4 & TAX 1056E & TAX 1057E
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No.
From: Kelly Frazier Ext: 519
Department: Facilities & Grounds Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): September 8, 2025 Agenda Date(s): September 16, 2025
Internal Review: ☒ Finance ☐ Human Resources ☐ Legal ☐ IT ☒ Risk ☐ Other
(Please ensure proper internal review channels have been followed, this is the responsibility of the
requesting Department)
Item:
Fire sprinkler system in Juvenile detention, 20-year inspection.
Background/Executive Summary:
We have by code smoke detectors and sprinklers tested every year, a water flow test every 5 years and a
sprinkler head and pipe inspection every 20 years. During the last 20 year pipe and sprinkler inspection
we failed to meet the minimum NFPA code.
Associated Costs/Budget Impact (amount, funding source, budget amendment, etc.):
$8,571.00 plus sales tax. This could possibly be paid out of Reet.
Public Outreach:
N/A
Requested Action:
Approval of the proposal of $8,571.00 plus sales tax submitted by Fire Tek.
Attachment(s):
Fire Tek Proposal
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No.
From: Travis Adams Ext: 530
Department: Central Services Briefing: ☒
Action Agenda: ☐
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): September 8, 2025 Agenda Date(s): September 16, 2025
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other
(This is the responsibility of the requesting Department)
Item:
Island Lake – Lake Management District (LMD) Ordinance
Background/Executive Summary:
A vote for the citizens of Island Lake to form a lake management district passed. Attached is an
Ordinance certifying the LMD as formed.
Budget Impact (amount, funding source, budget amendment, etc.):
N/A
Public Outreach:
N/A
Requested Action:
Sign the Ordinance certifying Island Lake LMD.
Attachment(s):
Island Lake LMD Ordinance
ORDINANCE NO.____________
AN ORDINANCE creating a Lake Management District for Island Lake pursuant to Chapters 36.61
RCW, to be designated Lake Management District No. 1 for Island Lake.
WHEREAS, Chapter 36.61 RCW authorizes the Board of Mason County Commissioners to initiate the
creation of lake management districts;
WHEREAS, the Board of Mason County Commissioners found creation of a lake management district
for Island Lake to be in the public interest through adoption of Resolution 2025-42; and
WHEREAS, the proposal to create the lake management district received a majority of the votes cast
by property owners within the proposed district pursuant to RCW 36.61.100.
NOW, THEREFORE BE IT ORDAINED by the Board of County Commissioners of Mason
County as follows.
Creation of District
Mason County Lake Management District No. 1 for Island Lake, as proposed in Resolution No. 2025-042,
adopted on June 10, 2025 is hereby created.
Conditions for District Operation
The conditions for the operation of Lake Management District No. 1 are set forth in Resolution 2025-048,
Exhibit A hereto, which resolution is incorporated by reference as though set forth in full. The conditions for
operation set forth in Exhibit A include the findings and determinations, with district purposes, district
boundaries, duration (15 years); annual rates and charges and provision for a citizen committee.
Rates and Charges - Collection
1. Rates and charges for Lake Management District No. 1 shall be included in Mason County’s annual
property tax statements. Properties which do not receive a property tax statement will receive a
separate billing statement for these rates and charges.
2 The total amount of the Lake Management District No. 1 rates and charges shall be due and payable
on or before the 30th day of April and shall be delinquent after that date; however, if one-half of
such rates and charges is paid on or before the said 30th of April the remainder shall be due and
payable on or before the 31st day of October and shall be delinquent after that date.
3. If a payment is received in conjunction with a combined property tax and Lake Management District
No. 1 rates and charges, and the payment is less than the amount due, the payment shall be
applied first to the annual property tax of the parcel and any remaining due amount to the Lake
Management District No. 1 rates and charges.
Severability
If any clause, sentence, paragraph, section, or provision of this Ordinance or the application thereof to any
person or circumstances shall be found to be invalid, the validity of the remaining provisions shall not be
affected, and the Ordinance shall be construed or enforced as if it did not contain the particular provision
held to be invalid.
ADOPTED this 16th day of September, 2025.
ATTEST:
________________________________
Mckenzie Smith, Clerk of the Board
APPROVED AS TO FORM:
________________________________
Tim Whitehead, Chief
Deputy Prosecuting Attorney
BOARD OF COUNTY COMMISSIONERS
MASON COUNTY, WASHINGTON
____________________________________
Sharon Trask, Chair
____________________________________
Pat Tarzwell, Commissioner
____________________________________
Randy Neatherlin, Commissioner
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No.
From: Travis Adams Ext: 530
Department: Central Services Briefing: ☒
Action Agenda: ☒
Public Hearing: ☒
Special Meeting: ☐
Briefing Date(s): September 8, 2025 Agenda Date(s): September 16, 2025
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other
(This is the responsibility of the requesting Department)
Item:
Surplus of Real Property at 141 W Hemlock, Elma WA Parcel No. 61930-51-00075
Background/Executive Summary:
Parcel no. 61930-51-00075 Easement is owned by Mason County and has been deemed to be considered
surplus ownership.
Budget Impact (amount, funding source, budget amendment, etc.):
Sale amount unknown at this time
Public Outreach:
Notice of Hearing on October 14, 2025.
Requested Action:
Approval to set a Public Hearing for Tuesday, October 14, 2025, at 9:15 a.m. to consider surplus of real
property at 141 W Hemlock, Elma WA, parcel no. 61930-51-00075.
Attachment(s):
Notice Of Hearing
NOTICE OF HEARING
NOTICE IS HEREBY GIVEN that the Board of Mason County Commissioners will hold
a public hearing in Mason County Building I, Commission Chambers, 411 North Fifth Street, Shelton,
WA 98584 on Tuesday, October 14th, 2025 at 9:15 a.m.
SAID HEARING will be to take public comment on the surplus of 141 W Hemlock, Elma
WA Parcel No. 61930-51-00075
Public testimony will be available in-person or via Zoom. The URL is available on the County
website https://www.masoncountywa.gov/ to sign into the meeting. Please use the “raise hand”
feature to be recognized by the Chair to provide your testimony. You can also email testimony to
msmith@masoncountywa.gov or mail to the Commissioners’ Office, 411 N 5th St, Shelton, WA
98584; or call (360) 427-9670 ext. 230.
If special accommodations are needed, please contact the Commissioners' office, (360) 427-
9670 ext. 419.
DATED this 16th day of September, 2025.
BOARD OF COUNTY COMMISSIONERS
MASON COUNTY, WASHINGTON
__________________________________
McKenzie Smith, Clerk of the Board
Bill: Public Works
100 W Public Works Dr.
Shelton, WA 98584
Cc: Commissioners
Public Works
Shelton Journal: Publ. 2t: September 25, 2025 & October 2, 2025
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No.
From: Michael Collins, PLS, PE, County Engineer Ext: 450
Department: Public Works Briefing: ☒
Action Agenda: ☒
Public Hearing: ☒
Special Meeting: ☐
Briefing Date(s): July 21, 2025 Agenda Date(s): August 5, 2025- Set Hearing
September 16, 2025 - Hearing
Internal Review: ☐ Finance ☐ Human Resources ☒ Legal ☐ IT ☐ Risk ☐ Other
(Please ensure proper internal review channels have been followed, this is the responsibility of the
requesting Department)
Item: Adoption of the 2026 Annual Construction Program and
2026-2031 Six-Year Transportation Improvement Program (TIP)
Background/Executive Summary:
In accordance with RCW 36.81.121 and RCW 36.81.130, Mason County is required to annually
prepare and update a Six-Year Transportation Improvement Program (6-Year TIP). Procedures
for establishing priorities and compiling the TIP are detailed in WAC 136-14 and WAC 136-15.
To support public involvement in transportation planning, Mason County established the
Transportation Improvement Program Citizens Advisory Panel (TIP-CAP). TIP-CAP met on
June 11 and July 9 to review and discuss the proposed 2025 Annual Construction Program and
the 2025–2030 6-Year TIP. The panel voted to approve the draft program on July 9, 2025.
On August 5, 2025, the Board of County Commissioners took action to set a public hearing for
September 16th at 9:15 a.m. to consider adoption of the proposed program.
Following this action, the County Engineer conducted a final budget review. As a result of
identified funding constraints, the following three projects were removed from the proposed
program:
• #3 – Bear Creek Dewatto Road Improvement Project (MP 5.37–8.45)
Estimated cost: $1.2 million
• #10 – Programmatic Bridge Repairs (Various Locations)
Estimated cost: $65,000
• #11 – County-Wide Small Capital Projects (Various Locations)
Estimated cost: $100,000
These removals were necessary to align the proposed program with current budget availability.
These changes were shared with TIP-CAP during their regularly scheduled meeting on August
13, 2025.
Associated Costs/Budget Impact (amount, funding source, budget amendment, etc.):
Annual 2026 expenditures are planned to be $12.6 million. This includes $2.3 million from the Road
Fund and $10.2 million from outside sources. County forces will be used to construct approximately
$1.22 million of the annual construction program, which is within the allowable limit of $1.26.
Public Outreach:
• Hearing notice published in the Shelton Journal
• TIP-CAP meetings (open to the public).
• Draft documents available on the Public Works webpage, which includes a virtual link to
proposed TIP projects. This link provides detailed information and location of projects:
https://storymaps.arcgis.com/stories/9db68a4f8a064d6897c5291f15d7a427
Requested Action:
Requesting the Board to adopt two resolutions to approve the 2026 Annual Construction Program and the
Six-Year Transportation Improvement Program for 2026-2031.
Attachment(s):
1. Draft 2026 Annual
2. Draft Six-Year TIP (2026-2031)
3. Resolution for Annual w/Exhibit A
4. Resolution for Six-Year
COUNTY >>
A TOTAL COSTRUCTION DONE - columns (13) + (14)DATE RECOMMENDED PROG. SUBMITTED
B COMPUTED COUNTY FORCES LIMIT DATE OF FINAL ADOPTION
C TOTAL COUNTY FORCES CONSTRUCTION - (column (14)ORDINANCE/RESOLUTION NO.
DATE OF AMENDMENT
(1)(2)(3)(5)(6)(7)(8)(9)(10)(11)(12)(13)(14)(15)
ROAD #ROAD NAME BMP EMP FFC
01 1 ELFENDAHL PASS RD IMPROVEMENT PROJECT 80610 ELFENDAHL PASS RD 1.85 4.85 08 3.00 D E 332,000 825,000 STP 0 0 1,157,000 0 1,157,000
02 2 CLOQUALLUM RD SAFETY IMPROVEMENT PROJECT 10000 CLOQUALLUM RD 1.52 5.89 07 4.37 D E 189,000 1,211,000 HSIP 0 0 1,400,000 0 1,400,000
03 3 ROCK CREEK ROAD (GRAVEL CONVERSION)10480 ROCK CREEK RD 0.00 1.10 09 1.10 C E 90,000 0 0 0 0 90,000 90,000
04 4 WEBB HILL RD (GRAVEL CONVERSION)57530 WEBB HILL RD 1.79 3.00 09 1.21 C E 100,000 0 0 100,000 100,000
05 5 EELLS HILL (GRAVEL CONVERSION) 40850 EELLS HILL RD 1.28 2.30 09 1.02 C E 80,000 0 0 80,000 80,000
06 6 TAHUYA P0ST OFFICE BRIDGE 70390 N. SHORE ROAD 14.88 14.90 08 0.02 I I 200,000 0 0 0 200,000 200,000
07 7 LITTLE SKOOKUM INLET TRIBUTARIES FISH PASSAGE 15500 LYNCH AND PHILLIPS 07 0.00 L E 522,810 2,963,000 RCO 2,985,810 500,000 3,485,810
08 8 BEAR CREEK DEWATTO ROAD (ROCK PIT)79800 BEAR CR DEWATTO RD 0.43 1.02 07 0.59 RC I 64,000 576,000 RAP 20,000 20,000 600,000 640,000
09 9 NEIGHBORHOOD ROADWAY SAFETY GRANTS Various 0.00 Other E 10,000 0 10,000 10,000
10 10 JOHNS PRAIRIE RD/ SR 3 INTERSECITON 91720 Johns Prairie Road 3.60 3.77 17 0.17 Other E 55,000 0 15,000 40,000 55,000
11 11 BEAR CREEK DEWATTO CULVERT REPLACEMENT 79800 BEAR CREEK DEWATTO 6.14 6.21 08 0.07 L E 50,000 450,000 RAP 50,000 0 450,000 500,000
12 12 BLEVINS RD EVERGREEN ESTATES WATER EXTENSION 50990 BLEVINS RD NORTH 0.00 0.22 19 0.22 D I 0 551,764 CDBG 100,000 0 451,764 0 551,764
13 13 BEAR CREEK DEWATTO (TIGER) 79800 BEAR CR DEWATTO RD 1.53 1.96 07 0.43 RC i 103,500 931,500 RAP 20,000 20,000 995,000 1,035,000
14 14 CLOQUALLUM ROAD IMPROVEMENT PROJECT 10000 CLOQUALLUM RD 6.60 7.80 07 1.20 D E 200,000 1,000,000 RAP 0 0 700,000 500,000 1,200,000
15 15 Belfair Connector - Log Yard Road E.New Log Yard Road E.0.00 A,B,D,G S 100,000 0 50,000 50,000 0 0 100,000
16 16 Belfair Connector - Romance Hill Road 86500 Romance Hill Road 0.00 A,B,D,G S 100,000 0 50,000 50,000 0 0 100,000
17 17 SKOKOMISH VALLEY ROAD RECONSTRUCTION 41640 Skokomish Valley Road 3.80 4.60 08 0.80 A,B,D,G I 0 1,600,000 FLAP 0 0 1,600,000 0 1,600,000
18 18 RASOR ROAD EXTENSION 62400 RASOR ROAD 09 0.00 other S 150,000 150,000 0 150,000
19 19 WSDOT / COUNTY INTERSECTION FEASIBILITY Clifton, OBH/SR300,N.Bay/SR3 2.27 Other S 40,000 0 40,000 0 0 40,000
20 20 LYNCH ROAD CULVERT REPLACEMENT 15500 LYNCH ROAD 2.27 2.27 07 0.00 L E 0 182,000 RCO 182,000 0 0 182,000
PAGE/PROGRAM TOTALS, CONSTRUCTION 2,386,310 10,290,264 3,522,810 830,000 7,103,764 1,220,000 12,676,574
ROAD SEGMENT INFORMATION
(4)
TOTAL $'S
8,323,764$
1,269,573$
1,220,000$
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SOURCES OF FUNDS
COUNTY
ROAD
FUNDS
OTHER FUNDS
PROGRAM
SOURCEAMOUNT
ESTIMATED EXPENDITURES
PE & CE
(595.10)
RIGHT OF WAY
(595.20)CONTRACT
CONSTRUCTION
COUNTY
FORCES
CRAB FORM #3, MC REVISED 9/8/2025
Agency:Mason County 8/5/2025
Co. No.:23 Co. Name:Mason County Hearing Date:Adoption Date:
City No. - - -MPO/RTPO:Peninsula Amend Date:-Resolution No.:
Project Identification Project Costs in Thousands of Dollars
A. Federal Aid No. B. Bridge No. Fund Source Information
Federal Funding
Phase Federal Federal State
Start Fund Cost by Fund State Local Total
(mm/dd/yy)Code Phase Source Funds Funds Funds
CRP PE 0
ELFENDAHL PASS RD RW 0
Rd. No.: 80610 CN 7/1/2026 STP 825 332 1157 1157 N/A
From: MP 1.85 To: MP 4.85
STP PAVING PROJECT (BELFAIR TAHUYA NORTH THREE MILES)
Total 2026 Project Cost $ 1,157,000 TOTALS 825 0 332 1157 1157 0 0 0
CRP PE 0
CLOQUALLUM ROAD SAFETY IMPROVEMENT PROJECT RW 0
Rd. No.: 10000 CN 7/4/2026 HSIP 1211 189 1400 1400 N/A
From: MP 1.52 To: MP 5.89
SAFETY ENHANCEMENT (SHOULDERS, GUARDRAIL)
Total 2026 Project Cost $ 1,400,000 TOTALS 1211 0 189 1400 1400 0 0 0
CRP PE 0
ROCK CREEK ROAD (GRAVEL CONVERSION)RW 0
Rd. No.: 10480 CN 7/4/2026 90 90 90 N/A
From: MP 0.00 To: MP 1.10
GRAVEL CONVERSION TO CHIP SEAL
Total 2026 Project Cost $ 90,000 TOTALS 0 0 90 90 90 0 0 0
CRP PE 0 0
WEBB HILL ROAD (GRAVEL CONVERSION)RW 0
Rd. No.: 57530 CN 8/1/2026 100 100 100 N/A
From: MP 1.79 To: MP 3.00
GRAVEL CONVERSION TO CHIP SEAL
Total 2026 Project Cost $ 100,000 TOTALS 0 0 100 100 100 0 0 0
CRP PE 0
EELLS HILL ROAD (GRAVEL CONVERSION) RW 0
Rd. No.: 40850 CN 8/1/2026 80 80 80 N/A
From: MP 1.28 To: MP 2.30
GRAVEL CONVERSION TO CHIP SEAL
Total 2026 Project Cost $ 80,000 TOTALS 0 0 80 80 80 0 0 0
CRP PE 0
TAHUYA POST OFFICE BRIDGE RW 0
Rd. No.: 70390 N. SHORE ROAD CN 8/1/2026 200 200 200 N/A
From: MP 14.88 To: MP 14.90
RAISE SUPERSTRUCTURE
Total 2026 Project Cost $ 200,000 TOTALS 0 0 200 200 200 0 0 0
CRP PE 2/1/2026 FBRB 2685 300.81 2985.81 2985.81
LITTLE SKOOKUM INLET TRIBUTARIES FISH PASSAGE RW 2/1/2026 FBRB 300 200 500 500
Rd. No.: 15500 AND 16630 CN N/A
From: MP To: MP
FIVE CULVERT REPLACEMENTS ON LYNCH AND PHILLIPS ROAD
Total 2026 Project Cost $ 3,485,810 TOTALS 0 2985 500.81 3485.81 3485.81 0 0 0
C. Project Title
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PE - Preliminary Engineering
RW - Right of Way
CN - Construction
Funding
STP - Surface Transportation Program
HSIP - Highway Safety Improvement Program
RATA - Rural Arterial Trust Account
BROS - Bridge Replacement Project
TP - Transportation Partnerships
TAP - Transportation Alternatives Program
FBRB - Brian Abbot Fish Barrier Removal Board
FLAP - Federal Lands Access Program
EM - Federal Emergency Management Act and State
Emergency Management funds
08 7
Project Identification Project Costs in Thousands of Dollars
A. Federal Aid No. B. Bridge No. Fund Source Information
Federal Funding
Phase Federal Federal State
Start Fund Cost by Fund State Local Total
(mm/dd/yy)Code Phase Source Funds Funds Funds
CRP PE 4/1/2026 RATA 18 2 20 20
BEAR CREEK DEWATTO IMPROVEMENT PROJECT (ROCK PIT)RW 6/1/2026 RATA 0 20 20 20
Rd. No.: 79800 CN 8/1/2026 RATA 558 42 600 600 6/1/2024
From: MP 0.43 To: MP 1.02
RE-ALIGN ROAD AROUND ROCK PIT
Total 2026 Project Cost $ 640,000 TOTALS 0 576 64 640 640 0 0 0
CRP PE 10 10 10
NEIGHBORHOOD ROADWAY SAFETY GRANTS RW 0
CN 0
Total 2026 Project Cost $ 10,000 TOTALS 0 0 10 10 10 0 0 0
CRP PE 4/1/2026 15 15 15
JOHNS PRAIRIE RD/ SR 3 INTERSECTION RW 6/1/2026 40 40 40
Rd. No.: 91720 CN
From: MP 3.60 To: MP 3.77
INTERSECTION IMPROVEMENT
Total 2026 Project Cost $ 55,000 TOTALS 0 0 55 55 55 0 0 0
CRP PE 4/1/2026 0 RATA 45 5 50 50
BEAR CREEK DEWATTO CULV. REPLACEMENT MP 6.18 RW 0
Rd. No.: 79800 CN 8/1/2026 RATA 405 45 450 450
From: MP 6.14 To: MP 6.21
CULVERT REPLACEMENT
Total 2026 Project Cost $ 500,000 TOTALS 0 450 50 500 500 0 0 0
CRP PE 4/1/2026 CDBG 100 100 100
BLEVINS RD EVERGREE ESTATES WATER EXTENSION RW 0
Rd No.: 50990 CN 7/1/2026 CDBG 451.764 451.764 451.764
From MP 0.00 To: MP 0.22
WATER LINE EXTENSION
Total 2026 Project Cost $ 551,764 TOTALS 0 551.764 0 551.764 551.764 0 0 0
CRP PE 4/1/2026 RATA 18 2 20 20
BEAR CREEK DEWATTO (TIGER) IMPROVEMENT PROJECT RW 6/1/2026 20 20 20
Rd No.: 79800 CN 8/1/2026 RATA 913.5 81.5 995 995
From MP 1.53 To: MP 1.96
RE-ALIGN ROAD
Total 2026 Project Cost $ 1,035,000 TOTALS 0 931.5 103.5 1035 1035 0 0 0
CRP PE 0
COQUALLUM ROAD IMPROVEMENT PROJECT RW 0
Rd. No.: 10000 (WIVEL HILL)CN 6/1/2026 RATA 1000 200 1200 1200
From: 6.6 7.8
ROAD RE-ALIGNMENT AND PAVING PROJECT
Total 2026 Project Cost $ 1,200,000 TOTALS 0 1000 200 1200 1200 0 0 0
CRP PE 1/1/2026 50 50 50
Belfair Connector - Log Yard Road E.RW 10/1/2026 50 50 50
Rd. No.: CN 0
From: SR3 To: Belfair Freight Corridor
Design for new construction
Total 2026 Project Cost $ 100,000 TOTALS 0 0 100 100 100 0 0 0
Federally Funded
Projects Only
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Required
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6th E. Beginning MP or road - Ending MP or road
F. Describe Work to be Done
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Phase
PE - Preliminary Engineering
RW - Right of Way
CN - Construction
Funding
STP - Surface Transportation Program
HSIP - Highway Safety Improvement Program
RATA - Rural Arterial Trust Account
BROS - Bridge Replacement Project
TP - Transportation Partnerships
TAP - Transportation Alternatives Program
FBRB - Brian Abbot Fish Barrier Removal Board
FLAP - Federal Lands Access Program
EM - Federal Emergency Management Act and State
Emergency Management funds
09 15 0.00
A. Federal Aid No. B. Bridge No. Fund Source Information
Federal Funding
Phase Federal Federal State
Start Fund Cost by Fund State Local Total
(mm/dd/yy)Code Phase Source Funds Funds Funds
CRP 2019 PE 6/1/2026 50 50 50
Belfair Connector - Romance Hill RW 7/1/2026 50 50 50
Rd. No.: 86500 CN 0
From: SR3 To: Belfair Freight Corridor
Design for new construction
Total 2026 Project Cost $ 100,000 TOTALS 0 0 100 100 100 0 0 0
CRP PE 0
SKOKOMISH VALLEY ROAD RECONSTRUCTION RW
Rd. No.: 41640 CN 8/1/2026 FLAP 1600 1600 1600
From: MP 3.8 To: MP 4.6
Road reconstruction partner w/ Mason Cons Dist $8M total project cost
Total 2026 Project Cost $ 1,600,000 TOTALS 0 1600 0 1600 1600 0 0 0
CRP PE 0
RASOR ROAD EXTENSION RW 5/2/2026 150 150 150
Rd. No.: 62400 CN 0
From: MP TBD To: MP TBD
EXTEND RASOR ROAD TO RASOR LANE
Total 2026 Project Cost $ 150,000 TOTALS 0 0 150 150 150 0 0 0
CRP PE 4/1/2026 40 40 40
WSDOT / COUNTY INTERSECTION FEASIBILITY RW 0
Rd. No.: CLIFTON, OBH/ SR300, N. BAY/ SR 3 CN 0
From: MP To: MP
Total 2026 Project Cost $ 40,000 TOTALS 0 0 40 40 40 0 0 0
CRP PE FBRB 182 182 182
LYNCH ROAD CULVERT REPLACEMENT RW
Rd. No. 15500 CN
From: MP. 2.27 To: MP. 2.27
PE. FOR CULVERT REPLACEMENT
Total 2026 Project Cost $ 182,000 TOTALS 0 182 0 182 182 0 0 0
CRP PE
UNCLE JOHNS CREEK LOWER CULVERT REPLACEMENT RW
Rd. No.: 23500 AGATE LOOP ROAD CN 6/1/2027 FBRB 2580 2580 2580
From: MP 0.64 To: MP 0.64
CULVERT REPLACEMENT
Total 2026 Project Cost $ 2,580,000 TOTALS 0 2580 0 2580 0 2580 0 0
CRP PE 0
MCREAVY ROAD SAFETY ENHANCEMENT PROJECT RW 0
Rd. No.: 97670 CN 8/1/2028 HSIP 1400 1400 1400
From: MP 2.55 To: 6.41
SAFETY ENHANCEMENT (SHOULDERS, GUARDRAIL)
Total 2026 Project Cost $ 1,400,000 TOTALS 1400 0 0 1400 0 0 1400 0
CRP PE
DECKERVILLE ROAD IMPROVEMENT PROJECT RW
Rd. No.: 00800 CN 8/1/2028 STP 1300 1300 1300
From: MP 0.0 To: 3.80
HMA OVERLAY
Total 2026 Project Cost $ 1,300,000 TOTALS 1300 0 0 1300 0 0 1300 0
16 0.00
3.80
Fu
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Federally Funded
Projects Only
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R/W
Required
Date
(mm/yy)
D. Street/Road Name of Number
1st 2nd 3rd 4th thru
6th E. Beginning MP or road - Ending MP or road
F. Describe Work to be Done To
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09 18 0.00 TB
D
08 17 0.80
08 20 0.00
19 0.00
Phase
PE - Preliminary Engineering
RW - Right of Way
CN - Construction
Funding
STP - Surface Transportation Program
HSIP - Highway Safety Improvement Program
RATA - Rural Arterial Trust Account
BROS- Bridge Replacement Project
TP - Transportation Partnerships
TAP - Transportation Alternatives Program
FBRB - Brian Abbot Fish Barrier Removal Board
FLAP - Federal Lands Access Program
EM - Federal Emergency Management Act and State
Emergency Management funds
09 21 0.00
08 23
08 22 3.86
Project Identification Project Costs in Thousands of Dollars
A. Federal Aid No. B. Bridge No. Fund Source Information
Federal Funding
Phase Federal Federal State
Start Fund Cost by Fund State Local Total
(mm/dd/yy)Code Phase Source Funds Funds Funds
CRP PE 9/1/2027 BROS 150 150 150
CHAPMAN COVE BRIDGE REPLACEMENT RW 9/1/2027 BROS 150 150 150
Rd. No.: 23500 AGATE LOOP ROAD CN 8/1/2028 BROS 4000 4000 4000
From: MP 0.49 To: 0.49
BRIDGE REPLACEMENT
Total Project Cost $ 4,300,000 TOTALS 4300 0 0 4300 0 300 4000 0
CRP PE 0
TRAILS ROAD IMPROVEMENT PROJECT RW 0
Rd. No.: 62310 CN 8/1/2027 1025 1025 1025
From: MP 0.0 To: MP 1.6
HMA OVERLAY
Total Project Cost $ 1,025,000 TOTALS 0 0 1025 1025 0 1025 0 0
CRP PE 9/1/2028 BROS 150 150 150
HLIBOKI BRIGDE REPLACEMENT RW 9/1/2028 BROS 150 150 150
Rd. No. 10290 BULB FARM ROAD CN 8/1/2029 BROS 3000 3000 3000
From: MP 0.35 To MP 0.35
BRIDGE REPLACEMENT
Total Project Cost $ 3,300,000 TOTALS 3300 0 0 3300 0 0 300 3000
CRP PE 0
HIGHLAND ROAD IMPROVEMENT PROJECT RW 0
Rd. No. 04450 CN 8/1/2027 STP 865 135 1000 1000
From: MP 4.62 To: MP 7.92
HMA OVERLAY
Total Project Cost $ 1,000,000 TOTALS 865 0 135 1000 0 1000 0 0
CRP PE 0
HIGHLAND ROAD IMPROVEMENT PROJECT RW 0
Rd. No. 04450 CN 8/1/2031 STP 865 400 1265 1265
From: MP 0.00 To: MP 4.62
HMA OVERLAY
Total Project Cost $ 1,265,000 TOTALS 865 0 400 1265 0 0 0 1265
CRP PE 12/1/2027 BROS 221 73.5 294.5 294.5
EVERS BRIDGE IMPROVEMENT PROJECT RW 0
Rd. No.90100 MATLOCK BRADY RD CN 8/1/2028 BROS 614.25 204.75 819 819
From: MP 23.05 To: MP 23.05
Strip existing timber surface and re-apply protective coating
Total Project Cost $ 1,113,500 TOTALS 835.25 0 278.25 1113.5 0 294.5 819 0
CRP PE 12/1/2027 BROS 199.5 66.5 266 266
MISSION CREEK 3 BRIDGE IMPROVEMENT PROJECT RW 0
Rd. No. 84110 STEELHEAD RD CN 8/1/2028 BROS 600 200 800 800
From: MP 0.04 To: MP 0.04
Construct footing and pier wall and replace the North approach
Total Project Cost $ 1,066,000 TOTALS 799.5 0 266.5 1066 0 266 800 0
CRP PE 12/1/2027 BROS 56.25 18.75 75 75
VANCE CREEK DIV BRIDGE IMPROVEMENT PROJECT RW 0
Rd. No. 41640 SKOKOMISH VALLEY RD CN 8/1/2028 BROS 400 150 550 550
From: MP 4.56 To: MP 4.56
Replace damaged concrete girder
Total Project Cost $ 625,000 TOTALS 456.25 0 168.75 625 0 75 550 0
2nd 3rd 4th thru
6th E. Beginning MP or road - Ending MP or road
F. Describe Work to be Done
09 24 0.00
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Federally Funded
Projects Only
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R/W
Required
Date
(mm/yy)
D. Street/Road Name of Number
1st
09 26 0.00
07 25 1.60
07 28 4.62
07 27 3.30
09 30 0.00
Phase
PE - Preliminary Engineering
RW - Right of Way
CN - Construction
Funding
STP - Surface Transportation Program
HSIP - Highway Safety Improvement Program
RATA - Rural Arterial Trust Account
BROS - Bridge Replacement Project
TP - Transportation Partnerships
TAP - Transportation Alternatives Program
FBRB - Brian Abbot Fish Barrier Removal Board
FLAP - Federal Lands Access Program
EM - Federal Emergency Management Act and State
Emergency Management funds
07 29 0.00
08 31 0.00
Project Identification Project Costs in Thousands of Dollars
A. Federal Aid No. B. Bridge No. Fund Source Information
Federal Funding
Phase Federal Federal State
Start Fund Cost by Fund State Local Total
(mm/dd/yy)Code Phase Source Funds Funds Funds
CRP PE 1/1/2027 BROS 100 100 100
HARSTINE ISLAND BRIDGE IMPROVEMENT PROJECT RW 0
Rd. No. 3000 CN 8/1/2029 BROS 900 900 900
From: MP 0.12 To: MP 0.40
Repair spalding on columns
Total Project Cost $ 1,000,000 TOTALS 1000 0 0 1000 0 100 0 900
CRP PE 1/1/2029 20 20 20
SAND HILL ROAD IMPROVEMENT PROJECT RW 0
Rd. No. 86070 TOP HILL TO BCD CN 8/1/2030 1400 1400 1400
From: MP 1.22 To: MP 5.79
HMA OVERLAY
Total Project Cost $ 1,420,000 TOTALS 0 0 1420 1420 0 0 0 1420
CRP PE 1/1/2026 20 20 20
BEAR CREEK DEWATTO RD IMPROVEMENT PROJECT RW 0
Rd. No. 79800 TAHUYA BLACKSMITH TO CN 8/1/2031 RATA 1000 200 1200 1200
From: MP 8.45 To: MP 10.35 DEWATTO HOLLY
HMA OVERLAY AND ROAD RE-ALIGNMENT
Total Project Cost $ 1,220,000 TOTALS 0 1000 220 1220 20 0 0 1200
CRP PE 1/1/2027 20 20 20
BELFAIR TAHUYA RD IMPROVEMENT PROJECT RW 0
Rd. No. 97500 DEWATTO RD TO CN 8/1/2028 1400 1400 1400
From : MP 7.48 To: MP 11.75 N. SHORE RD
HMA OVERLAY
Total Project Cost $ 1,420,000 TOTALS 0 0 1420 1420 0 20 1400 0
CRP PE 4/1/2030 BROS 720 180 900 900
STRETCH ISLAND BRIDGE REPLACEMENT RW 4/1/2030 BROS 100 20 120 120
Rd. No. 64500 ECKERT ROAD CN 4/1/2031 BROS 6835.2 1708.8 8544 8544
From: MP 0.14 To: MP 0.21
Replace the 356' bridge
Total Project Cost $ 9,564,000 TOTALS 7655.2 0 1908.8 9564 0 0 0 9564
CRP PE 0
CLIFTON AND SR 300 INTERSECTION IMPROVEMENT RW 0
Rd. No. 86750 & 98250 CN 8/1/2031 HSIP 3000 3000 3000
From: MP 0.20
Construct a roundabout at the intersection
Total Project Cost $ 3,000,000 TOTALS 3000 0 0 3000 0 0 0 3000
CRP PE
BROCKDALE AND BASTONE CUT-OFF INTERSECTION IMPROVEMENT RW
Rd. No. 90090 & 51300 CN 8/1/2031 HSIP 2000 2000 2000
From: MP 0.00
Construct a roundabout at the intersection
Total Project Cost $ 2,000,000 TOTALS 2000 0 0 2000 0 0 0 2000
CRP PE
AGATE ROAD IMPROVEMENT PROJECT #4 RW
Rd. No. 23910 CRESTVIEW TO PICKERIN CN 8/1/2029 1110 1110 1110
From: MP 3.78 To: MP 6.65
County crew to prepare shoulders contract HMA overlay 12' lanes & 5' shoulders
Total Project Cost $ 1,110,000 TOTALS 0 0 1110 1110 0 0 0 1110
Phase
PE - Preliminary Engineering
RW - Right of Way
CN - Construction
Funding
STP - Surface Transportation Program
HSIP - Highway Safety Improvement Program
RATA - Rural Arterial Trust Account
BROS - Bridge Replacement Project
TP - Transportation Partnerships
TAP - Transportation Alternatives Program
FBRB - Brian Abbot Fish Barrier Removal Board
FLAP - Federal Lands Access Program
EM - Federal Emergency Management Act and State
Emergency Management funds
Fu
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D. Street/Road Name of Number 4th thru
6th E. Beginning MP or road - Ending MP or road
F. Describe Work to be Done
0.00
To
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Federally Funded
Projects Only
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R/W
Required
Date
(mm/yy)
1st 2nd 3rd
07 32
08 34 1.90
08 33 4.57
09 36 0.07
08 35 4.27
07 37 0.00
07 39 2.87
17 38 0.00
Project Identification Project Costs in Thousands of Dollars
A. Federal Aid No. B. Bridge No. Fund Source Information
Federal Funding
Phase Federal Federal State
Start Fund Cost by Fund State Local Total
(mm/dd/yy)Code Phase Source Funds Funds Funds
CRP PE 0
MASON LAKE ROAD IMPROVEMENT PROJECT 1 RW 0
Rd. No. 52210 SR3 TO MCEWAN PRAIRIE CN 8/1/2031 800 800 800
From: MP 0.00 To: MP 1.42
Overlay the road 12' wide lanes & 5' wide shoulders
Total Project Cost $ 800,000 TOTALS 0 0 800 800 0 0 0 800
CRP PE 0
MASON LAKE ROAD IMPROVEMENT PROJECT 2 RW 0
Rd. No. 52210 TO TRAILS ROAD CN 8/1/2031 STP 994.75 155.25 1150 1150
From: MP 7.83 To: MP 10.13
Overlay the road 12' wide lanes & 5' wide shoulders
Total Project Cost $ 1,150,000 TOTALS 994.75 0 155.25 1150 0 0 0 1150
CRP PE 0
OLD BELFAIR HYW IMPROVEMENT PROJECT RW 0
Rd. No. 98250 TO COUNTY LINE CN 8/1/2029 STP 865 135 1000 1000
From: MP 2.60 To: MP 3.86
HMA 12' lanes & 5' shoulders
Total Project Cost $ 1,000,000 TOTALS 865 0 135 1000 0 0 0 1000
CRP PE 0
PICKERING ROAD IMPROVEMENT PROJECT RW 0
Rd. No. 28850 HARSTINE BR TO CN 8/1/2031 STP 865 300 1165 1165
From: MP 3.37 To: MP 6.28 AGATE RD
HMA OVERLAY
Total Project Cost $ 1,165,000 TOTALS 865 0 300 1165 0 0 0 1165
CRP PE 0
SOUTH ISLAND DRIVE IMPROVEMENT PROJECT II RW 0
Rd. No. 35230 MP 1.0 TO HARSTINE ISLAND RD S CN 8/1/2030 STP 865 135 1000 1000
From: MP 1.0 To: MP 3.3
HMA OVERLAY
Total Project Cost $ 1,000,000 TOTALS 865 0 135 1000 0 0 0 1000
CRP PE 0
SOUTH ISLAND DRIVE IMPROVEMENT PROJECT I RW 0
Rd. No. 35230 CN 8/1/2031 RATA 700 72 772 772
From: MP 0.00 To: MP 1.00
HMA 12' lanes & 2' shoulders. 1' gravel shoulders; correct horizontal curves
Total Project Cost $ 772,000 TOTALS 0 700 72 772 0 0 0 772
CRP PE 8/1/2027 150 150 150
COLE ROAD RAILROAD CROSSING IMPROVEMENT PROJECT RW 0
Rd. No. 15830 CN 0
From: MP 1.41 To: MP 1.41
REPLACE RAIL ROAD CROSSING
Total Project Cost $ 150,000 TOTALS 0 0 150 150 0 150 0 0
CRP PE 8/1/2027 150 150 150
NEW ROAD CONSTRUCTION COLE RD TO CRAIG RD RW 0
Rd. No. CN 0
From: MP To: MP
NEW ROAD CONSTRUCTION
Total Project Cost $ 150,000 TOTALS 0 0 150 150 0 0 0 150
17 40
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Federally Funded
Projects Only
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C. Project Title R/W
Required
Date
(mm/yy)
D. Street/Road Name of Number
1st 2nd 3rd
07 41 2.30
En
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4th thru
6th E. Beginning MP or road - Ending MP or road
F. Describe Work to be Done
1.42
08 43 2.91
07 42 1.26
08 44 2.30
07 46 0.00
08 45 1.00
47 0.63
Phase
PE - Preliminary Engineering
RW - Right of Way
CN - Construction
Funding
STP - Surface Transportation Program
HSIP - Highway Safety Improvement Program
RATA - Rural Arterial Trust Account
BROS - Bridge Replacement Project
TP - Transportation Partnerships
TAP - Transportation Alternatives Program
FBRB - Brian Abbot Fish Barrier Removal Board
FLAP - Federal Lands Access Program
EM - Federal Emergency Management Act and State
Emergency Management funds
Project Identification Project Costs in Thousands of Dollars
A. Federal Aid No. B. Bridge No. Fund Source Information
Federal Funding
Phase Federal Federal State
Start Fund Cost by Fund State Local Total
(mm/dd/yy)Code Phase Source Funds Funds Funds
CRP PE 8/1/2030 150 150 150
NEW ROAD CONSTRUCTION CRAIG RD TO RYAN RD RW 0
Rd. No.: CN 0
From: MP To: MP
NEW ROAD CONSTRUCTION
Total Project Cost $ 150,000 TOTALS 0 0 150 150 0 0 0 150
CRP PE 8/1/2032 150 150 150
NEW ROAD CONSTRUCTION MANOR RD TO GOLDEN PHEASANT RD RW 0
Rd. No. CN 0
From: MP To: MP
NEW ROAD CONSTRUCTION
Total Project Cost $ 150,000 TOTALS 0 0 150 150 0 0 0 150
CRP PE 4/1/2030 150 150 150
NEW ROAD CONSTRUCTION KAMILCHE LANE TO MANOR RD RW 0
Rd. No. CN 0
From: MP To: MP
NEW ROAD CONSTRUCTION
Total Project Cost $ 150,000 TOTALS 0 0 150 150 0 0 0 150
CRP PE 8/1/2026 FBRB 1.25 1.25 1.25
BEEVILLE ROAD CULVERT REPLACEMENT RW 0
Rd. No. 01650 PETERSON CREEK CN 0
From: MP 1,14 To: MP 1.20
CULVERT REPLACEMENT
Total Project Cost $ 1,250 TOTALS 0 1.25 0 1.25 1.25 0 0 0
CRP PE 8/1/2030 150 150 150
NEW ROAD CONSTRUCTION RYAN RD TO BREWER RD RW 0
Rd. No. CN 0
From: MP To: MP
NEW ROAD CONSTRUCTION
Total Project Cost $ 150,000 TOTALS 0 0 150 150 0 0 0 150
CRP PE 0
MATLOCK BRADY ROAD SAFETY ENHANCEMENT PROJECT RW 0
Rd. No.: 90100 MATLOCK TO EVERS CN 8/1/2030 HSIP 1800 1800 1800
From: MP 16.67 To: MP 23.04
SHOULDER PAVING
Total Project Cost $ 1,800,000 TOTALS 1800 0 0 1800 0 0 0 1800
CRP PE 1/1/2027 RTGP 400 400 400
MCEWAN PRAIRIE EXTENTION TO SR 101 RW 1/1/2028 RTGP 400 400 400
Rd. No.: 51800 CN 0
From: MP 2.45 To: MP 4.55
Road,bridges, roundabouts Rural Surface Transportation Grant Program
Total Project Cost $ 800,000 TOTALS 800 0 0 800 0 400 400 0
CRP PE 1/1/2027 RTGP 400 400 400
RASOR ROAD EXTENSION TO SR 3 RW 1/1/2028 RTGP 400 400 400
Rd. No.: 62400 CN 0
From: MP 2.36 To: MP 4.36
Road, roundabouts Rural Surface Transportation Grant Program
Total Project Cost $ 800,000 TOTALS 800 0 0 800 0 400 400 0
Phase
PE - Preliminary Engineering
RW - Right of Way
CN - Construction
Funding
STP - Surface Transportation Program
HSIP - Highway Safety Improvement Program
RATA - Rural Arterial Trust Account
Expenditure Schedule
Federally Funded
Projects Only
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R/W
Required
Date
(mm/yy)
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D. Street/Road Name of Number
08 48 1.00
1st 2nd 3rd 4th thru
6th E. Beginning MP or road - Ending MP or road
F. Describe Work to be Done
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50 0.54
49 0.70
09 51 0.06
07 53 6.37
52 0.68
55 2.00
07 54 2.10
BROS - Bridge Replacement Project
TP - Transportation Partnerships
TAP - Transportation Alternatives Program
FBRB - Brian Abbot Fish Barrier Removal Board
FLAP - Federal Lands Access Program
EM - Federal Emergency Management Act and State
Emergency Management funds
Project Identification Project Costs in Thousands of Dollars
A. Federal Aid No. B. Bridge No. Fund Source Information
Federal Funding
Phase Federal Federal State
Start Fund Cost by Fund State Local Total
(mm/dd/yy)Code Phase Source Funds Funds Funds
CRP PE 0
BOLLING ROAD (GRAVEL CONVERSION) RW 0
Rd. No.: 10510 CN 8/1/2028 40 40 40
From: MP 0.00 To: MP 0.28
GRAVEL CONVERSION TO CHIP SEAL
Total Project Cost $ 40,000 TOTALS 0 0 40 40 0 0 40 0
CRP PE 1/1/2027 RTGP 800 800 800
CLOQUALLUM ROAD EXTENTION TO SR 101 RW 1/1/2028 RTGP 500 500 500
Rd No.: 10000 CN 0
From: MP 1.47 To: MP 1.53
On / Off ramps to SR 101 Rural Surface Transportation Grant Program
Total Project Cost $ 1,300,000 TOTALS 1300 0 0 1300 0 800 500 0
CRP PE 0
NORTH SHORE ROAD (GRAVEL CONVERSION) RW 0
Rd. No.: 70390 BURMA ROAD CN 8/1/2027 300 300 300
From: MP 19.76 To: MP 25.48
GRAVEL CONVERSION TO CHIP SEAL
Total Project Cost $ 300,000 TOTALS 0 0 300 300 0 300 0 0
CRP PE 8/1/2027 150 150 150
LYNCH ROAD RAILROAD CROSSING IMPROVEMENT PROJECT RW 0
Rd. No. 15500 CN 0
From: MP 0.73 To: MP 0.73
REPLACE RAIL ROAD CROSSING
Total Project Cost $ 150,000 TOTALS 0 0 150 150 0 150 0 0
CRP PE 0
DEEGAN ROAD WEST CULVERT REPLACEMENT RW 0
Rd. No.: 06110 CN 8/1/2031 2000 2000 2000
From: MP 0.20 To: MP 0.30
Total Project Cost $ 2,000,000 TOTALS 0 0 2000 2000 0 0 0 2000
CRP PE 0
MATLOCK BRADY ROAD SAFETY ENHANCEMENT PROJECT RW 0
Rd. No.: 90100 EVERS TO SHAFER CN 8/1/2031 HSIP 1100 1100 1100
From; MP 23.05 To: MP 26.26
Total Project Cost $ 1,100,000 TOTALS 1100 0 0 1100 0 0 0 1100
CRP PE 1/1/2027 150 150 150
SIMMONS EXTENTION TO LYNCH RD RW 0
Rd. No.: 15240 NEW ROAD CN 0
From; MP To: MP
Total Project Engineering Cos $ 150,000 TOTALS 0 0 150 150 0 150 0 0
Phase
PE - Preliminary Engineering
RW - Right of Way
CN - Construction
Funding
STP - Surface Transportation Program
HSIP - Highway Safety Improvement Program
RATA - Rural Arterial Trust Account
BROS - Bridge Replacement Project
TP - Transportation Partnerships
TAP - Transportation Alternatives Program
FBRB - Brian Abbot Fish Barrier Removal Board
FLAP - Federal Lands Access Program
EM - Federal Emergency Management Act and State
Emergency Management funds
Fu
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Federally Funded
Projects Only
Pr
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R/W
Required
Date
(mm/yy)
D. Street/Road Name of Number
57 0.06
09 56 0.28
F. Describe Work to be Done
1st 2nd 3rd 4th thru
6th E. Beginning MP or road - Ending MP or road
08 58 5.72
08 60 0.10
07 59 0.00
61 3.21
09 62 1.00
07
Project Identification Project Costs in Thousands of Dollars
A. Federal Aid No. B. Bridge No. Fund Source Information
Federal Funding
Phase Federal Federal State
Start Fund Cost by Fund State Local Total
(mm/dd/yy)Code Phase Source Funds Funds Funds
CRP PE 0
ARCADIA ROAD SAFETY IMPROVEMENT PROJECT RW 0
Rd. No.: 91100 COLLIER TO LYNCH RD CN 8/1/2031 SS4A 1700 1700 1700
From; MP 1.82 To: MP 7.04
Total Project Cost $ 1,700,000 TOTALS 1700 0 0 1700 0 0 0 1700
TOTALS 80.27 40901.95 12557.51 15853.86 69313 12698 8011 11909 36696
E. Beginning MP or road - Ending MP or road
F. Describe Work to be Done
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Federally Funded
Projects Only
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C. Project Title En
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Ty
pe
R/W
Required
Date
(mm/yy)
D. Street/Road Name of Number
1st 2nd 3rd 4th thru
6th
Phase
PE - Preliminary Engineering
RW - Right of Way
CN - Construction
Funding
STP - Surface Transportation Program
HSIP - Highway Safety Improvement Program
RATA - Rural Arterial Trust Account
BROS - Bridge Replacement Project
TP - Transportation Partnerships
TAP - Transportation Alternatives Program
FBRB - Brian Abbot Fish Barrier Removal Board
FLAP - Federal Lands Access Program
EM - Federal Emergency Management Act and State
Emergency Management funds
08 63 1.00
Exhibit A
2026
Equipment Purchase Plan
MEETING
Commissioner's Regular Meeting
DATE
TIME
September 16, 2025 9 a.m.
LOCATION
Commission Chambers
DO YOU
NO NAME PHONE EMAIL CITY, STATE WISH TO
TESTIFY
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4
5
6
7
8
9
10
11
12
13
*Attendance rosters are subject to the Public Records Act; RCW 42.56
No. 104349-0
SUPREME COURT
OF THE STATE OF WASHINGTON
MATTHEW FROHLICH and WASHINGTON
STATE REPUBLICAN PARTY,
Appellants,
v.
CLARK COUNTY WASHINGTON and STEVE
HOBBS, in his official capacity as Secretary of
State of Washington,
Respondents.
MEMORANDUM OF AMICI CURIAE STEVE
DUENKEL, IN HIS OFFICIAL CAPACITY AS COUNTY
AUDITOR OF MASON COUNTY, AND BRYAN
ELLIOTT, IN HIS OFFICIAL CAPACITY AS COUNTY
AUDITOR OF KITTITAS COUNTY
Ashley D. Burman, WSBA No. 57854
CARNEY BADLEY SPELLMAN, PS
701 Fifth Avenue, Suite 3600
Seattle, Washington 98104
(206) 622-8020
Attorneys for Amici Curiae Steve
Duenkel, in his official capacity as
County Auditor of Mason County, and
Bryan Elliott, in his official capacity
as County Auditor of Kittitas County
FR0027-0001 8058687.docx
TABLE OF CONTENTS
Page
TABLE OF AUTHORITIES iii
I. IDENTITY AND INTEREST OF AMICI CURIAE
1
II. ISSUES OF CONCERN TO AMICI CURIAE 1
III. RELEVANT LEGAL & PROCEDURAL
HISTORY 2
IV. SUMMARY OF ARGUMENT 3
V. ARGUMENT 4
A. County auditors lack clarity about when they
should conduct list maintenance or how they
should verify a voter's residential address
when they cast a ballot. 6
B. An accurate voter roll ensures the integrity of
elections and public confidence in elections 9
VI. CONCLUSION 12
TABLE OF CONTENTS - ii
FR0027-0001 8058687.docx
TABLE OF AUTHORITIES
Page(s)
Statutes and Court Rules
RCW 29A.04.025 1
RCW 29A.08.125(12) 1
RCW 29A.08.620 1, 4, 8
RCW 29A.08.230 3
RCW 28A.08.140(2)(a) 5
RCW 28A.08.140(2)(b) 5, 8
RCW 29A.08.610 6
RCW 29A.84.010 6
TABLE OF AUTHORITIES - iii
I. IDENTITY AND INTEREST OF AMICI
CURIAE
Amici curiae are local county auditors. County
auditors must maintain voter registration in their counties.
RCW 29A.04.025; RCW 29A.08.125(12). This includes
verifying voters' residential addresses, including by updating
or transferring voters' registration when they move within or
out of a county. RCW 29A.08.620.
Amici curiae have an interest in ensuring the integrity
of election administration in Washington.
II. ISSUES OF CONCERN TO AMICI CURIAE
1. Washington law requires county auditors to
audit voters' mailing addresses and to update or transfer
voters' registration if they move within or out of the county.
Last year, Washington's secretary of state agreed that
Washington's 30-day residency requirement violated the
federal Voting Rights Act and the United States Constitution.
Now, voters may vote in a jurisdiction if they reside in that
jurisdiction on election day they need not have resided in
the jurisdiction before election day. When do county auditors
now need to update voter registration to comply with RCW
29A.08.620?
2. RCW 29A.08.140(2)(b) allows Washington
registered voters who fail to update their registration address
before an election to vote according to their previous address.
MEMORANDUM OF COUNTY AUDITOR
AMICI - 1
But this statute is in tension with the change -in-law that
allows voters to register same -day at a new address even if
they moved there on election day. What must county auditors
now do to verify that voters live at the address that they use
to vote?
III. RELEVANT LEGAL & PROCEDURAL
HISTORY
Washington's Constitution provides that voters must
"have lived in the state, county, and precinct" that they vote
in "thirty days immediately" prior to an election. CONST. art.
VI, § 1. The Legislature codified this requirement in a voter
oath. RCW 29A.08.230.
The Washington State Alliance for Retired Americans
recently challenged that 30-day residency requirement.
Wash. State All. for Retired Ams. v. Hobbs, No. 3:23-cv-0614
(W.D. Wash. 2023), Dkt. 1. The alliance argued that the
residency requirement violated the federal Voting Rights Act
and the United States Constitution. Id.
Washington's secretary of state, via consent decree,
agreed that the 30-day residency requirement was unlawful
for existing Washington residents. Id. Dkt. 37 at 5-6. So long
MEMORANDUM OF COUNTY AUDITOR
AmIci-2
as a voter had lived in Washington state for 30 days, a voter
need not have lived at the address that they used to vote for
30 days before an election.
Last year, Plaintiffs -Appellants Matthew Frohlich and
the Washington State Republican Party sued Clark County.
Washington's Secretary of State, Steve Hobbs, intervened.
This case concerns how the consent decree's
abolishment of the 30-day residency requirement affects
county auditors' duties to maintain voter lists.
IV. SUMMARY OF ARGUMENT
This Court should accept direct review of this appeal.
Voter -list maintenance the heart of this appeal is the
"backbone" of American elections.' County auditors play a
fundamental role in ensuring the voter lists' integrity. And
county auditors need clear, workable rules to follow for voter -
list maintenance.
1 Michael Morse, Democracy's Bureaucracy: The
Complicated Case of Voter Registration Lists, 103 BOSTON
UNIv. L. REV. 2123 (2023).
MEMORANDUM OF COUNTY AUDITOR
Amu' -3
But Washington law is unclear about when county
auditors must conduct audits to ensure their voter rolls'
accuracy. And the law is unclear about whether and how
county auditors should verify that a voter lives at the address
that they use to vote on election day. This ambiguity risks
undeiiiiining public confidence in elections. And it invites
litigation about election results.
Amici county auditors ask this Court to accept review
and tell county auditors how they now must ensure voter -list
maintenance and how to identify which ballots are properly
cast. They neither offer nor favor any rule to apply to this
election -administration process. But they ask for rules that
are clear, fair, and transparent to maximize election integrity
and public trust in our democracy.
V. ARGUMENT
Washington law requires county auditors to conduct
list maintenance. RCW 29A.08.620. This includes
(1) requesting change -of -address information from the postal
MEMORANDUM OF COUNTY AUDITOR
AMICI - 4
service and (2) updating the voter's registration if they moved
to a different county in Washington or placing them on
inactive status if they moved out of Washington. Id.
Washington law also requires voters to update their
residential addresses with county auditor's offices. RCW
28A.08.140(2)(a). Voters who fail to do so can vote
"according to his or her previous registration address."
RCW 28A.08.140(2)(b).
County auditors also must process voter registrations.
RCW 29A.08.110. This includes verifying a voter's
residential address. RCW 29A.08.010(1)(2) ("The residential
address provided must identify the actual physical residence
of the voter in Washington" and include detail sufficient "for
purposes of verifying qualification to vote under Article VI,
section 1 of the state Constitution."). County auditors also
work with the secretary of state's office to ensure that voters
voted according to their residential address. RCW
29A.08.610; 29A.84.010. And county auditors must act when
MEMORANDUM OF COUNTY AUDITOR
AMICI - 5
they suspect that a voter improperly voted, such as if the voter
voted in two different counties. RCW 29A.08.610;
29A.84.010.
Washington's new same -day voter registration has
created ambiguity about how these statutory rules should
work. Now voters can register to vote in a jurisdiction the
same day that they move there. This creates confusion about
when county auditors should conduct list maintenance. And
it creates uncertainty about how county auditors should verify
a voter's residential address when they cast their ballot.
A. County auditors lack clarity about when they
should conduct list maintenance or how they should
verify a voter's residential address when they cast a
ballot.
Last year, a change in Washington's voter registration
rules made county auditor's list maintenance and voter's
requirements unclear. Washington's secretary of state
entered a consent decree and agreed that Washington's 30-
day residency requirement for voter registration violated the
federal Voting Rights Act. So Washington voters no longer
MEMORANDUM OF COUNTY AUDITOR
AMicl - 6
must attest that they have lived at an address for 30 days prior
to election day before voting in that jurisdiction. Because of
that, only a voter's address on election day matters.
This change creates confusion about when county
auditors must conduct list maintenance. If only a voter's
address on election day matters, it is unclear when or how
county auditors should conduct their maintenance process.
Voters who move frequently or shortly before an election may
have a different address before ballots are mailed than on an
election day. But only the voters' address on election day
matters. So it is no longer clear if county auditors should
conduct list maintenance before mailing ballots or how that
list maintenance should be conducted.
Add on top of that, the Supreme Court's recent
issuance of a stay in Susan Beals v. Virginia Coalition for
Immigrant Rights, Case No. 24-2071, makes it unclear
whether 52 U.S.C. § 20507(c)(2) still imposes a 90-day quiet
MEMORANDUM OF COUNTY AUDITOR
AMICI -7
period where states cannot conduct list maintenance before
federal elections.
The 30-day residency requirement change also creates
confusion about whether county auditors should verify a
voter's address that they use to vote. Washington voters now
can vote on election day using either their old address or their
new address. So county auditors no longer know how or if
they should verify a voter's address to determine if their ballot
was properly cast.
Washington law does not answer these questions. This
Court should accept direct review and clarify how county
auditors should conduct list maintenance. And this Court
should address the interplay between RCW 29A.08.620 and
RCW 29A.08.140(2)(b), particularly considering last year's
change of law.
MEMORANDUM OF COUNTY AUDITOR
AMICI - 8
B. An accurate voter roll ensures the integrity of
elections and public confidence in elections.
Voter list maintenance indisputably affects
Washington state elections. In the last two election cycles
alone, six razor -thin elections happened:
• Statewide. The 2024 August Primary Commissioner
of Public Lands Race was decided by around 49 votes
out of 1,903,073 votes cast.2
• Clark County. The 2024 General Legislative District
18 Senate Seat Race was decided by around 173 votes
out of 84,123 votes cast.3
• Ferry and Okanogan Counties. The 2023 General
School District 050 School Director No. 5 was tied and
decided by a coin flip out of 368 votes cast.'
2 Washington Secretary of State, August 6, 2024 Primary
Results Commissioner of Public Lands,
https://results.vote.wa.gov/results/20240806/commissioner-
of-public-lands.html (last visited Aug. 27, 2025).
3 Clark County, Washington, November 5, 2024 General
Election, https://results.vote.wa.gov/results/20241105/clark/
(last visited Aug. 27, 2025).
4 Okanogan County, November 7, 2023 General Election,
https ://results. vote.wa.gov/results/20231107/okanogan/break
down-127354.html (last visited Aug. 27, 2025).
MEMORANDUM OF COUNTY AUDITOR
AMICI-9
® Grays Harbor County. The 2023 General Ocean
Shores City Council Position No. 6 was decided by
around 1 vote out of 3,487 votes cast.5
• Skagit and Whatcom Counties. The 2023 General
Sedro Woolley School District School No. 101
Director District No. 2 was decided by around 4 votes
out of 6,497 votes cast.6
• Adams County. The 2023 General City of Othello City
Council Position No. 4 was decided by around 4 votes
out of 624 votes cast.?
These election results demonstrate that the legal issues
here are far from academic. They can and do affect elections
and have real -world consequences. And ambiguity about
them invites litigation and casts doubt on election integrity.
5 Grays Harbor County Auditor, November 7, 2023
General Election,
https://results. vote .wa.gov/results/20231107/graysharbor/
(last visited Aug. 27, 2025).
6 Skagit County Elections Department, November 7, 2023
General Election,
https://results.vote.wa.gov/results/20231107/skagit/ (last
visited Aug. 27, 2025).
7 Adams County, November 7, 2023 General Election,
https://results.vote. wa. gov/results/20231107/adams/ (last
visited Aug. 27, 2025).
MEMORANDUM OF COUNTY AUDITOR
AMICI-10
Washington voters want fair and democratic elections.
To that end, clear rules about election administration are
pivotal. The Legislature has told county auditors that they
must maintain accurate voter lists. And that county auditors
should verify that voters live at the address that they use to
vote. But the Legislature has also told county auditors that
they can allow voters to vote according to their previous
address. And the secretary of state's recent consent decree
advises that county auditors must allow voters to vote in a
jurisdiction even if they moved there on election day. These
rules are unclear and prevent county auditors from applying
uniform and workable standards in administering elections.
This Court should accept direct review and clarify
Washington's list maintenance and voter requirement rules.
Amici county auditors do not ask this Court to provide any
specific rule about how they should maintain voter lists. Nor
do they ask for any specific rule about what address voters
should be allowed to use to vote on election day. They ask
MEMORANDUM OF COUNTY AUDITOR
AMICI - 11
only that this Court provide clarity so that the rules are easy
to follow and to minimize the risk of voters voting in two
elections or casting a ballot in the wrong election that ends up
closely decided. Such clear rules will amici county auditors
to follow the law and will foster public trust and confidence
in Washington's elections.
VI. CONCLUSION
This Court should accept direct review and provide
clear and workable rules for amici county auditors to follow
in conducting voter -list maintenance and verifying voters'
eligibility to vote.
I certify that this document contains 1,779 words,
excluding the parts exempted by RAP 18.17.
Dated this 28th day of August, 2025.
CARNEY BADLEY SPELLMAN, PS
By ls/ Ashley D. Burman
Ashley D. Burman, WSBA No. 58754
Attorneys for Amici Curiae Steve
Duenkel, in his official capacity as
County Auditor of Mason County, and
Bryan Elliott, in his official capacity as
County Auditor of Kittitas County
MEMORANDUM OF COUNTY AUDITOR
Anviici - 12
CERTIFICATE OF SERVICE
The undersigned certifies under penalty of perjury
under the laws of the state of Washington that I am an
employee at Carney Badley Spellman, PS, over the age of 18
years, not a party to nor interested in the above -entitled action,
and competent to be a witness herein. On the date stated
below, I caused to be served a true and correct copy of the
foregoing document on the below -listed attomey(s) of record
by the method(s) noted:
Attorneys for Appellants
I
I U.S. Mail,
prepaid
Messenger
postage
email
Other — via Portal
IZ
Attorneys for Respondents
n
U.S. Mail,
prepaid
Messenger
postage
email
Other — via Portal
Z
DATED this 28th day of August, 2025; at Seattle,
Washington.
/s/Alicia Macklin
Alicia Macklin, Legal Assistant
MEMORANDUM OF COUNTY AUDITOR
AMICI - 13