HomeMy WebLinkAbout2025/08/19 - Regular PacketBoard of Mason County Commissioners
Draft Meeting Agenda
Commission Chambers
411 N 5th St, Shelton, WA 98584
August 19, 2025
9:00 a.m.
August 19, 2025 | Page 1 of 2
Aug. 19.2
Commission meetings are live streamed at http://www.masonwebtv.com/
Regular Commission business meetings will be held in-person and via Zoom.
Please click the Zoom meeting link posted on the Mason County homepage and use the “raise hand” feature to be recognized
by the Chair to provide comment and testimony. Public comment and testimony can be provided in-person, via e-mail at
msmith@masoncountywa.gov; mail in to the Commissioners’ Office at 411 N 5th St, Shelton, WA 98584; or call (360) 427-
9670 ext. 419. If you need to listen to the Commission meeting via telephone, please provide your telephone number to the
Commissioners’ Office no later than 4:00 p.m. the Friday before the meeting.
1. Call to Order
2. Pledge of Allegiance
3. Roll Call
4. Correspondence and Organizational Business
4.1 Correspondence
4.2 Transportation Improvement Program Citizens Advisory Panel Vacancies News Release
4.3 Solid Waste Advisory Committee Vacancies News Release
4.4 Green Star Award for Wendy Mathews
5. Open Forum for Citizen Input
Please see above options to provide public comment; 3 minutes per person, 15-minute time limit.
6. Adoption of Agenda
Items appearing on the agenda after “Item 10. Public Hearings” may be acted upon before 9:15 a.m.
7. Approval of Minutes – August 4, 2025 Briefing Minutes and August 5, 2025 Regular Meeting Minutes
8. Approval of Action Agenda
Items listed under “Action Agenda” may be enacted by one motion unless a Commissioner or citizen requests an item be
removed from the Action Agenda and considered a separate item.
8.1 Approval of Warrants and Treasurer Electronic Remittances
Claims Clearing Fund Warrant # 8114332-8114593 $2,592,252.54
Direct Deposit Fund Warrant #118527-118948 $ 999,849.32
Salary Clearing Fund Warrant # 7009063-7009105 $1,270,514.40
Treasurer Electronic Remittance $2,533,743.80
8.2 Approval of the Washington State Department of Corrections (DOC) amendment no. 4 for prisoner housing to
increase the per diem rate per incarcerated individual from $103.31 per day to $108.48 for July 1, 2025,
through June 30, 2026; and increase from $108.48 per day to $113.90 for July 1, 2026, through June 30, 2027.
8.3 Approval of the Fiscal Year (FY) 2026 Information Security Fund application through the Office of the
Secretary of State.
8.4 Approval of the Resolution authorizing the purchase of a 2022 Mobile Clinic minivan for the Public Health
department for an amount not to exceed $209,000.
8.5 Approval of the Resolution for County Road Project (CRP) 2070 Lynch Road, CRP 2071 Lynch Road, 20752
Lynch Road, and CRP 2073 Phillips Road collectively known as the Little Skookum Inlet Tributaries Fish
Passage culvert projects associated with RCO project no. 23-1946 and approval for the County Engineer
and/or the Chair to set bid opening dates and times, enter into contract with lowest responsible bidder if any of
the County-led projects are not completed using County forces and sign all pertinent documents related to the
projects.
8.6 Approval for the County Engineer to sign the Shelton Springs Road Walkway Easement agreement with the
Port of Shelton.
8.7 Approval of the amendment to the United States Department of Agriculture Invasive Plant Inventory Prevention
and Control contract in the amount of $18,996.
9. Other Business (Department Heads and Elected Officials)
10. 9:15 a.m. Public Hearings and Items Set for a Certain Time
Please see above options to provide public testimony.
10.1 Public Hearing to deliberate and vote on the amendments to Mason County Code Title 5, Chapter 5.18
Temporary Outdoor Public Events (TOPE). Staff: Kell Rowen
11. Board’s Calendar and Reports
12. Adjournment
MASON COUNTY
TO: Board of Mason County Commissioners
Reviewed
FROM: Kariann Rutledge Ext. 380
DEPARTMENT: Support Services Action Agenda
DATE: August 19th, 2025 No. 4.1
ITEM: Correspondence
4.1.1 Received Notice of Permanent Road Closure from Department of Public Works –
Engineering.
4.1.2 Received Notice of Liquor License Application for TEAM S&S COMPANY LLC.
4.1.3 Received Notice from Comcast regarding Warner Bros. Discovery Ceasing
Operations.
4.1.4 Received Timberland Regional Library Board of Trustees Application from Ashley
Taylor.
4.1.5 Received Letter from Federal Energy Regulatory Commission regarding 2024
revised EAP and Annual EAP Status Report, Cushman Project.
4.1.6 Received Special Occasion License Application for HOOD CANAL SALMON
ENHANCEMENT GROUP
Attachments: Originals on file with the Clerk of the Board.
Received 8/6/2025Commissioners Randy Neatherlin,Sharon Trask and Pat Tarzwell.Travis Adams, McKenzie Smith
Washington State Liquor and Cannabis
Board
Licensing Division: Alcohol Unit
1025 Union Ave SE, P.O. 43075
Olympia, WA 98504-3075
Customer Service: (360) 664-1600
Fax: (360) 753-2710 Website:
www.lcb.wa.gov
DATE: 8/7/2025
NOTICE OF LIQUOR LICENSE APPLICATION
RETURN THIS NOTICE TO: LAresponse@lcb.wa.gov
TO: MASON COUNTY COMMISSIONERS
RE: Assumption of a License
UBI: 6059310410010001
License: 441719 - 2K
Trade Name: HARU SUSHI TERIYAKI
& WOK
Loc Addr: 23969 NE STATE ROUTE 3
STE A
BELFAIR WA 98528-9699
Mail Addr: 9602 SOUTH TACOMA WAY STE B
LAKEWOOD WA 98499-4454
Phone No.: 314-550-6852
Privileges Applied For:
B/W Restaurant - Beer/Wine
APPLICANTS:
TEAM S&S COMPANY LLC
SIMON SEO,
(Spouse),
SOOBIE RYU,
(Spouse),
As required by RCW 66.24.010(8), the Liquor and Cannabis Board is notifying you
that the above has applied for a liquor license. You have 20 days from the date of
this notice to provide input on this application. If we do not receive this notice back
within 20 days, we will assume you have no objection to the issuance of the license.
If you need additional time to respond, you must submit a written request for an
extension of up to 20 days, with the reason(s) you need more time.
If you need information on SSN, contact our CHRI desk at (360) 664-
1724.
YES NO
1.Do you approve of the applicant? . . . . . . . . . . . . . . . . .
2.Do you approve of the location? . . . . . . . . . . . . . . . . . .
Received 08/6/2025Commissioners Randy Neatherlin,Sharon Trask and Pat Tarzwell.Travid Adams, Mckenzie SmithLIQOUR
Washington State Liquor and Cannabis
Board
Licensing Division: Alcohol Unit
1025 Union Ave SE, P.O. 43075
Olympia, WA 98504-3075
Customer Service: (360) 664-1600
Fax: (360) 753-2710 Website:
www.lcb.wa.gov
If you disapprove, per RCW 66.24.010(8) you MUST attach a letter to the Board detailing the
reason(s) for the
objection and providing facts upon which your objection(s) is based.
DATE SIGNATURE OF MAYOR, CITY MANAGER, COMISSIONER,
TRIBAL CHAIRPERSON OR DESIGNEE
Caution: External Email Warning! This email has originated from outside of the Mason
County Network. Do not click links or open attachments unless you recognize the sender,
are expecting the email, and know the content is safe. If a link sends you to a website
where you are asked to validate using your Account and Password, DO NOT DO SO!
Instead, report the incident.
From:Harris, Jamison
To:Harris, Jamison
Subject:Warner Bros. Discovery Ceasing Operations
Date:Thursday, August 7, 2025 3:49:52 PM
Attachments:image003.png
image004.png
Warner Bros. Discovery Ceasing Operations
August 7, 2025
RE: Programming Advisory
Dear Franchise Administrator:
As part of our ongoing commitment to keep you and our customers informed about
changes to Xfinity TV services, we wanted to notify you regarding an upcoming change.
Four (4) Warner Bros. Discovery-owned channels currently carried on the Xfinity line-up
are ceasing operations on August 15, 2025, and will no longer be available to viewers:
HBO Family
MovieMax
OuterMax
ThrillerMax
As a result, these channels will no longer be available as part of our lineup as of the
dates listed above.
As a function of this change, we will implement a channel slate (advising of
unavailability) on the impacted channels and will include mention of the changes on
www.xfinity.com/programmingchanges to help keep our customers informed.
Sincerely,
Recieved 8/8/25Commissioners Randy Neatherlin,Sharon Trask and Pat Tarzwell.Travis Adams, McKenzie Smith
Manager, Government & Regulatory Affairs
Comcast—Pacific Northwest Region
410 Valley Ave NW Bld C
Puyallup WA 98371
Mobile - 206-571-7198
Received 8/8/25Commissioners Randy Neatherlin,Sharon Trask and Pat Tarzwell.Travis Adams, McKenzie Smith,Cheryl Heywood, Brenda Lane.
Received 08/08/2025Commissioners Randy Neatherlin,Sharon Trask and Pat Tarzwell.Travis Adams, McKenzie Smit.FERC
Washington State Liquor and Cannabis Board
Licensing Division: Alcohol Unit
1025 Union Ave SE, P.O. Box 43098
Olympia, WA 98504-3098
Customer Service: (360) 664-1600
Fax: (360) 753-2710 Website: www.lcb.wa.gov
NOTICE OF SPECIAL OCCASION LICENSE APPLICATION
RETURN THIS NOTICE TO: LARESPONSE@LCB.WA.GOV
August 08, 2025
To: MASON COUNTY COMMISSIONERS
Organization Name: HOOD CANAL SALMON ENHANCEMENT GROUP
Organization Address: PO BOX 2169, BELFAIR, WA, USA, 98528
Contact Name: JOANNE TEJEDA
Contact DOB: 8/21/1965
Contact Phone: 360-710-7826
Special Occasion #: 038041
Event Date(s)/Time: 10/25/2025 10/25/2025; 6-10 PM
Event Location(s): NICK CAIN'S PLACE - 10430 E. STATE RTE 3, GRAPEVIEW, WA 98546
A SPECIAL OCCASION LICENSE ALLOWS THE ORGANIZATION TO:
__Sell beer for consumption at the above specified date, time, and location.
__Sell wine for consumption at the above specified date, time, and location.
__Sell spirits by the individual serving for consumption at the above specified date, time, and location.
__Sell beer, wine and spirits in unopened bottles or packages in limited
quantities for off premise consumption at the above specified date, time, and location.
You have 20 days from the date of this notice to provide input regarding this application. If we do not receive a response within
20 days, we will assume you have no objections to the issuance of the license. If you need additional time to respond, you must
submit a written request with your reason(s) for an extension of up to 20 days.
1. Do you approve of the applicant? YES____ NO____
2. Do you approve of the event location? YES____ NO____
If you have indicated disapproval of the applicant, location, or both, please submit a statement of all facts on which your objection(s)
are based.
________________ _______________________________________________________________
Date Signature of Mayor, City Manager, County Commissioner or Designee
Recieved 8/8/2025Commissioners Randy Neatherlin,Sharon Trask and Pat Tarzwell.Travis Adams, Mckenzie Smith,Liquor
NEWS RELEASE
August 19, 2025
MASON COUNTY COMMISSIONERS’ OFFICE
411 N 5TH ST, BLDG 1, SHELTON, WA 98584
TO: KMAS, KRXY, SHELTON-MASON COUNTY JOURNAL, THE OLYMPIAN,
SHELTON CHAMBER OF COMMERCE, NORTH MASON CHAMBER OF
COMMERCE, CITY OF SHELTON, ECONOMIC DEVELOPMENT
COUNCIL, THE SUN
RE: Mason County Seeking Volunteers for
Transportation Improvement Program Citizens Advisory Panel
Do you have an interest in Mason County’s roads and bridges and how projects are
prioritized? Do you enjoy networking with others to share and hear views on projects?
Then consider applying for membership on the Transportation Improvement Program
Citizens Advisory Panel (TIP-CAP).
Members make recommendations on the Six-Year Transportation Improvement Plan,
Annual Construction Plan, and other transportation plans. They are also charged with
gathering community input.
Members are appointed for two years and meetings are typically once per month for two
hours, with occasional additional community outreach meetings.
Current vacancies:
• Commissioner District 1 – Rural
• Commissioner District 2 – Rural
• Commissioner District 2 – Hoodsport or Union RACs
• Commissioner District 3 – Rural
• Commissioner District 3 – Rural
For more details, contact the Public Works Department (360) 427-9670, ext. 450.
Advisory Board applications can be found on the county’s web site
https/masoncountywa.gov. Look for “Advisory Boards” under the Government tab.
Applications are accepted until positions are filled.
BOARD OF MASON COUNTY COMMISSIONERS
____________________ __________________ _________________
Sharon Trask, Pat Tarzwell, Randy Neatherlin,
Chair Vice-Chair Commissioner
NEWS RELEASE
AUGUST 19, 2025
MASON COUNTY COMMISSIONERS’ OFFICE
411 N 5TH ST, BLDG 1, SHELTON, WA 98584
TO: KMAS, KRXY, SHELTON-MASON COUNTY JOURNAL, THE OLYMPIAN,
SHELTON CHAMBER OF COMMERCE, NORTH MASON CHAMBER OF
COMMERCE, CITY OF SHELTON, ECONOMIC DEVELOPMENT
COUNCIL, THE SUN
RE: Mason County Seeking Volunteers for Solid Waste Advisory Committee
Mason County is currently seeking volunteers to serve on the Solid Waste Advisory
Committee (SWAC), which advises on solid and special waste management policies,
including disposal options, recycling, hazardous waste, composting, and waste reduction.
The SWAC is composed of at least nine members, appointed by the Mason County Board
of Commissioners. Members serve three-year terms and participate in monthly meetings.
Current vacancies:
• Commissioner District 1 Representative
• Commissioner District 2 Representative
• Public Group Representative
For more details, contact the Public Works Department/Utilities and Waste Management
(360) 427-9670, ext. 199.
Advisory Board applications can be found on the county’s web site
https/masoncountywa.gov. Look for “Advisory Boards” under the Government tab.
Applications will be accepted until all positions are filled.
BOARD OF MASON COUNTY COMMISSIONERS
__________________ _________________ ________________
Sharon Trask Pat Tarzwell Randy Neatherlin
Chair Vice Chair Commissioner
C E R T I F I C A T E
T h i s g r e e n s t a r a w a r d i s p r o u d l y p r e s e n t e d t o :
S h a r o n
T r a s k
R a n d y
N e a t h e r l i n
C h a i r C o m m i s s i o n e r
Wendy Mathews
O F R E C O G N I T I O N
A u g u s t 1 9 , 2 0 2 5
P a t
T a r z w e l l
V i c e -C h a i r
Board of Mason County Commissioners’ Briefing Minutes
Mason County Commission Chambers, 411 N 5th Street, Shelton, WA 98584
August 4, 2025 | Page 1 of 2
Week of August 4, 2025
Monday, August 4, 2025
9:00 A.M. Closed Session – RCW 42.30.140(4) Labor Discussion
Commissioners Neatherlin and Tarzwell met in closed session for labor negotiation from 9:00 a.m. to
10:00 a.m. Kim Monroe, Chris Pinkston, Kayla Brinckmeyer, Cabot Dow, and Lindsey Smith were
also in attendance.
10:00 A.M. Sheriff’s Office – Chief Hanson
Commissioners Neatherlin and Tarzwell were in attendance.
• Chief Hanson shared the Washington State Department of Corrections (DOC) amendment no. 4 for
prisoner housing to increase the per diem rate per incarcerated individual from $103.31 per day to
$108.48 for July 1, 2025 through June 30, 2026; and increase from $108.48 per day to $113.90 for July
1, 2026 through June 30, 2027. Cmmr. Neatherlin requested additional information regarding the cost
to house inmates. Approved to move forward.
10:05 A.M. Auditor’s Office – Steve Duenkel
Commissioners Neatherlin and Tarzwell were in attendance.
• Auditor Duenkel discussed the Fiscal Year 2026 Information Security Fund application through the
Office of Secretary of State for updated sensors, rechargeable batteries, mounting brackets, and tracker
reporting services through EasyVote. Cmmr. Tarzwell requested additional information regarding smart
ballot drop boxes, which can scan ballot envelopes when they are submitted. Approved to move
forward.
10:10 A.M. Central Services – McKenzie Smith
Commissioners Neatherlin and Tarzwell were in attendance.
• McKenzie provided an update on the concurrence from Thurston County regarding Dean Jewett’s
appointment to the Timberland Regional Library (TRL) Board of Trustees and requested concurrence
with Thurston County’s appointment of Susan Hettinger to fill the At -Large representative position for
the remainder of the current term which expires December 31, 2026 . Cmmr. Tarzwell will reach out to
Thurston County for additional information. Tabled.
• McKenzie shared the Washington State Association of Counties (WSAC) request to elect a new
County representative for the Department of Natural Resources (DNR) Board of Natural Resources
(BNR). One application was submitted by Clallam County Commissioner Randy Johnson. Approved to
move forward.
• Kim Monroe requested to amend Resolution 2025-031 to create a new job class of Administrative
Services Manager for Public Defense on the Non-Represented Salary Scale at Range 34. Approved to
move forward.
10:15 A.M. Public Health – David Windom
Commissioners Neatherlin and Tarzwell were in attendance.
• David requested the special market conditions purchase of a mobile outreach medical unit minivan for
$209,000. Approved to move forward.
• David announced that a Green Star Award should be awarded to employee Wendy Mathews, for a
recent project assisting a community member with cleaning up 80 tons of solid waste. Approved to
move forward.
10:30 A.M. Public Works – Loretta Swanson
Utilities & Waste Management
Commissioners Neatherlin and Tarzwell were in attendance.
• Mike Collins discussed County Road Projects 2070 through 2073 for County fish passage projects
located on Lynch Road and Phillips Road. These projects are part of the Little Skookum Inlet
Tributaries Fish Passage Project and are included under Line 8 of the proposed 2026 Annual
Construction Program. Approved to move forward.
Board of Mason County Commissioners’ Briefing Minutes
Mason County Commission Chambers, 411 N 5th Street, Shelton, WA 98584
August 4, 2025 | Page 2 of 2
• Mike shared the Shelton Springs Road Walkway Easement Agreement with the Port of Shelton to
support the construction and ongoing maintenance of a multimodal trail along E. Shelton Springs
Road. Approved to move forward.
• Loretta shared the Transportation Improvement Program Citizens Advisory Panel (TIP -CAP)
membership openings news release. Approved to move forward.
• Loretta shared the Solid Waste Advisory Committee (SWAC) membership openings news release.
Approved to move forward.
• Loretta discussed the letter to the Washington State Department of Transportation (WSDOT)
requesting new access to State Route 3 (SR-3) within the Belfair Urban Growth Area (UGA). Cmmr.
Neatherlin requested that a proposed design be brought back for discussion.
• Mike shared the 2025 Annual Bridge Report. Highlights included a County bridge map, bridge
inventory, inspections, findings, deficient bridged, posted bridges, and scour evaluation.
Respectfully submitted,
_________________________
McKenzie Smith,
Clerk of the Board
Prepared by Cami Olson
BOARD OF MASON COUNTY COMMISSIONERS
Sharon Trask, Pat Tarzwell, Randy Neatherlin,
Chair Vice-Chair Commissioner
Board of Mason County Commissioners
Proceedings
Commission Chambers
411 N 5th St, Shelton, WA 98584
August 5, 2025
1. Call to Order – The Chairperson called the regular meeting to order at 9:00 a.m.
2. Pledge of Allegiance – Kim Monroe led the flag salute.
3. Roll Call – Present: Commissioner District 1 – Randy Neatherlin; Commissioner District 2 –
Pat Tarzwell; Absent: Commissioner District 3 – Sharon Trask.
4. Correspondence and Organizational Business
4.1 Correspondence
4.1.1 Federal Energy Regulatory Commission (FERC) sent letters regarding the 2025 Safety
Inspection Follow-Up, Cushman Project, Cushman No.1 Spillway Debris Removal Ramp,
Cushman Project, and 2024 Dam Safety Surveillance and Monitoring Report (DSSMR),
Cushman Project.
4.1.2 North Mason Chamber of Commerce sent a letter regarding their potential support of the
Belfair sewer extension.
4.1.3 Patricia Bradley submitted an Advisory Board application for the Timberland Regional
Library (TRL) Board of Trustees.
4.1.4 Washington State County Road Administration Board (CRAB) sent letter regarding the
withdrawal of the Shelton Valley Road culvert replacement project.
5. Open Forum for Citizen Input
No citizen input.
6. Adoption of Agenda
Cmmr. Neatherlin/Tarzwell moved and seconded to adopt the agenda as published. Motion
carried. Neatherlin-aye; Tarzwell-aye; Trask-absent.
7. Approval of Minutes
Cmmr. Neatherlin/Tarzwell moved and seconded to adopt the July 21 and July 28, 2025
Briefing Minutes and July 22, 2025 Regular Meeting Minutes as presented. Motion carried.
Neatherlin-aye; Tarzwell-aye; Trask- absent.
8. Approval of Action Agenda
8.1 Approval of Warrants and Treasurer Electronic Remittances
Claims Clearing Fund Warrant # 8114022-8114331 $3,273,517.80
Direct Deposit Fund Warrant # 118112-118526 $1,030,230.91
Salary Clearing Fund Warrant # 7009035-7009062 $ 667,259.42
8.2 Approval of the Fiscal Year (FY) 2026-2027 Department of Commerce Consolidated Homeless
Grant (CHG) interagency agreement in the amount of $7,453,546.
8.3 Approval of the Washington State Conservation Commission contract for the Voluntary
Stewardship Program (VSP) in the amount of $290,000 from July 1, 2025 through June 30,
2027 and approval of amendment no. 5 to contract no. 19-053 with the Mason Conservation
District as lead entity on the contract.
August 5, 2025 | Page 2 of 4
8.4 Approval of the Resolution extending the increased hourly rate for contracted felony Criminal
Defense Attorneys from $125 an hour to $175 an hour through December 31, 2025. (Exhibit A,
Resolution No. 2025-049)
8.5 Approval to purchase a new door through Cressy Door Company for the Sheriff’s Office
parking lot for the estimated amount of $20,113.84 from Real Estate Excise Tax (REET) funds.
8.6 Approval to accept the recommendation of the Hearing Examiner and grant the vacation of the
right-of-way as petitioned, subject to the conditions contained in the Findings of Fact,
Conclusions of Law and Recommendations of the Hearing Examiner for Road Vacation no.
424. (Exhibit B, Resolution No. 2025-050)
8.7 Approval to acknowledge the County Engineer’s submission of the Highway Safety
Improvement Program (HSIP) grant application to the Washington State Department of
Transportation (WSDOT) and authorize the Chair to sign all pertinent documents related to the
grant, including agreements and certifications, should funding be awarded.
8.8 Approval to set a Public Hearing for Tuesday, September 16, 2025 at 9:15 a.m. to review the
2026 Annual Construction Program and approval to set a Public Hearing for Tuesday,
September 16, 2025 at 9:15 a.m. to review the Six-Year Transportation Improvement Program
(TIP) for 2026-2031.
8.9 Approval for the Public Works Director and/or Deputy Director – Utilities and Waste
Management to sign the 2025-2027 Local Solid Waste Funding Assistance (LSWFA)
agreement.
8.10 Approval of the letter of support for Public Utility District (PUD) No. 1’s application to the
Economic Development Association (EDA) 2025 Disaster Supplemental Grant Program for the
Jorstad Substation.
8.11 Approval of the letter of support for Public Utility District (PUD) No. 3’s application to the
Economic Development Association (EDA) 2025 Disaster Supplemental Grant Program for the
Belfair Urban Growth Area (UGA) Electrical Projects.
8.12 Approval for Commissioner Neatherlin to sign the Exclusive Sale and Listing Agreement with
Richard Beckman Realty Group, LLC for parcel no. 22005-53-00012, 1581 E Phillips Lake
Loop Road.
8.13 Approval to reclass Maggie Huston from Administrative Assistant to Administrative Services
Manager and revise the Administrative Services Manager position description to better
generalize the role encompassing responsibilities for both the Prosecutor’s and Public
Defender’s programs.
8.14 Approval of the Professional Services Contract with Angela Avery Law PLLC to assume the
essential duties of the Chief Public Defender position from August 1, 2025 through December
31, 2025 in the amount of $51,594.
8.15 Approval of the letter of opposition to the Washington State Department of Ecology draft Tier
II Anti-degradation Analysis for the Washington State Forest Practices Board’s proposed
Western Washington Type Np Waters Buffer Rule.
8.16 Approval for the Public Works Director to execute Amendment No. 1 to the Solid Waste Drop
Box Hauling and Regional Recycling Drop Station Program contract with Mason County
Garbage and Recycling extending the contract to April 1, 2031 with two optional five-year
automatic renewals subject to mutual written agreement.
8.17 Approval of the Resolution giving the County Administrator the authority to negotiate hourly
contracts with Public Defense Misdemeanor Attorneys up to $150 an hour from August 4, 2025
through December 31, 2025. (Exhibit C, Resolution 2025-051)
8.18 Approval to vote for Clallam County Commissioner Randy Johnson as the County representative
position on the Department of Natural Resources (DNR) Board of Natural Resources (BNR).
8.19 Approval of the Resolution Amending Resolution 2025-031 creating an Administrative Services
Manager position in the Public Defense office at Range 34 on the Non-Represented Salary Schedule.
(Exhibit D, Resolution No. 2025-052)
August 5, 2025 | Page 3 of 4
Cmmr. Neatherlin/Tarzwell moved and seconded to approve action items 8.1 through 8.19.
Motion carried. Neatherlin-aye; Tarzwell-aye; Trask- absent.
9. Other Business (Department Heads and Elected Officials)
Steve Duenkel reminded everyone that today is Election Day. Ballots must be returned by 8 p.m.
or postmarked by today. Election results will be posted online after 8 p.m.
10. 9:15 a.m. Public Hearings and Items Set for a Certain Time
Please see above options to provide public testimony. These options are available only while COVID-19 OPMA
meeting restrictions are in place.
10.1 Public Hearing to consider approval of the five (5) 2024 Open Space applications as
recommended by the Assessor’s Office and Community Development. Staff: Ciara Stiles and
Kell Rowen
Kell Rowen provided an overview of the five Open Space applications under consideration by
Commission for consideration. The Assessor’s Office and Community Development
recommend approval of all five applications. Letters of support of the Sund Rock property
were received from Katherine Yackel, Scott Flaherty, Weiwei Gao, Lance Milbrand, Jackie
Selbitschka, Dale Kleier, Thomas Robbins, and Sabina Ibarra-Bolaños.
No public comment.
Cmmr. Neatherlin/Tarzwell moved and seconded to approve the five (5) 2024 Open
Space applications as recommended by the Assessor’s Office and Community
Development. Motion carried. Neatherlin-aye; Tarzwell-aye; Trask- absent.
10.2 Public Hearing to consider public testimony for the amendments to Mason County Code
Chapter 5.18 Temporary Outdoor Public Events (TOPE) and approval to continue the Public
Hearing to Tuesday, August 19, 2025 at 9:15 a.m. to deliberate and vote on the TOPE
amendments. Staff: Kell Rowen
Kell Rowen provided an overview of the proposed amendments to Mason County Code
Chapter 5.18 Temporary Outdoor Public Events. The proposed policy allows events of all sizes
to be hosted in zoning areas where they would otherwise not be permitted, provided they
follow specific rules and are held only a limited number of days per year. Kell explained that
the current proposal allows for up to fourteen (14) events per year, but that number can be
changed if desired. The Fire Marshall and Environmental Health staff were available to answer
any questions.
Questions were raised regarding well/septic requirements, and the proposed framework,
especially the number of allowable event days and the frequency of permitting. Concerns were
discussed about the cost and burden of the permit process, as well as the minimum number of
attendees that would trigger a permit.
Public Comment:
Chad Sweitzer, Peace Valley, spoke in opposition to the proposed event permitting policy. He
urged the Commission to reconsider the proposal, emphasizing that events like his provide
opportunities for people to meet in peace without needing permits. Chad shared a personal
story about the recent loss of his son and how the community came together at his venue for a
August 5, 2025 | Page 4 of 4
celebration of life, attended by hundreds. He expressed concern that requiring a permit for
such gatherings would be unnecessarily restrictive and emphasized that his events support
tourism and provide significant community benefit, and imposing bureaucratic requirement
would be harmful to that mission.
Sadie Holter, representing Tentacle Forest, shared her experience hosting a music festival with
approximately 350 attendees, which was a wholesome, nature-based celebration focused on
community and connection in the woods. She noted there were no issues surrounding that
event. Sadie expressed concerns about broad regulations, stating that blanket limitations are
not appropriate for all situations, however, she would support a limit of 1,000 attendees. The
permitting process would require long-term planning and asked the Commission to reconsider
the proposal to avoid discouraging meaningful, community-driven events.
Discussion:
Cmmr. Neatherlin emphasized the importance of balancing property rights with potential
impacts on neighbors, while also ensuring that long-standing events such as the Old Timers
Festival and Allyn Days are protected and allowed to continue. Cmmr. Neatherlin stated that
he does not support eliminating the ability to host events, he recognizes the need for
reasonable guidelines and encouraged stakeholders to meet with staff to explore possible
solutions.
Cmmr. Tarzwell expressed sympathy for community concerns but emphasized the Board’s
responsibility to uphold public health and safety in his decision making.
Cmmr. Neatherlin/Tarzwell moved and seconded to approve continuing the Public
Hearing to Tuesday, August 19, 2025 at 9:15 a.m. to hear public testimony, deliberate
and vote on the TOPE amendments. Motion carried. Neatherlin-aye; Tarzwell-aye;
Trask- absent.
11. Board’s Calendar and Reports – The Commissioners reported on meetings attended the past
week and announced their upcoming weekly meetings.
12. Adjournment – The meeting adjourned at 9:56 a.m.
ATTEST:
____________________________
McKenzie Smith, Clerk of the Board
Prepared by Cami Olson
BOARD OF COUNTY COMMISSIONERS
MASON COUNTY, WASHINGTON
_______________________________
Sharon Trask, Chair
_______________________________
Pat Tarzwell, Vice-Chair
________________________________
Randy Neatherlin, Commissioner
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No. 8.1
From: Kariann Rutledge Ext: 380
Department: Central Services Briefing: ☐
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): Click or tap here to enter text.Agenda Date(s): August 19th, 2025
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other
(This is the responsibility of the requesting Department)
Item:
Approval of Warrants & Treasurer Electronic Remittances
Claims Clearing Fund Warrant # 8114332-8114593 $ 2,592,252.54
Direct Deposit Fund Warrant # 118527-118948 $ 999,849.32
Salary Clearing Fund Warrant # 7009063-7009105 $ 1,270,514.40
Treasurer Electronic Remittance $ 2,533,743.80
Macecom 07.02.25 $ 270,715.09
MENTAL HEALTH 07.10.25 $ 1,986.28
Dispute Resolution Surcharge 07.10.25 $ 1,195.00
CLEAN WATER DISTRICT 07.01.25 $ 90,807.80
COMMUNITY HEALTH SERVICES 07.01.25 $ 90,807.80
REET 2 07.01.25 $ 62,000.00
RUSTLEWOOD UTILITY FUND 07.01.25 $ 62,000.00
Reet 2 07.01.25 $ 800,000.00
Budget Trnsfr to BELFAIR SEWER 07.01.25 $ 800,000.00
Mental Health- Budget Transfer 07.14.25 $ 2,690.66
Clerk 07.14.25 $ 2,690.66
Mental Health- Budget Transfer 07.25.25 $ 97,612.35
Therapeutic Court 07.25.25 $ 97,612.35
Mental Health – Budget Transfer 07.25.25 $ 14,379.47
Juvenile Probation 07.25.25 $ 14,379.47
Mason Co Landfill (Brink’s) 07.31.25 $ 1,556.90
CURRENT EXPENSE 07.31.25 $ 130.37
ROAD DIV-CURRENT EXPENSE 07.31.25 $ 13.38
Veterans Assistance 07.31.25 $ 1.77
COUNTY ROAD 07.31.25 $ 133.22
MENTAL HEALTH 07.31.25 $ 2.79
Mental Health Transfer Out 07.25.25 $ 47,205.54
MCSO- JAIL SERVICES 07.25.25 $ 47,205.54
Background/Executive Summary:
The Board approved Resolution no. 80-00 Payment of Claims Against County: Procedure Authorizing
Warrant Issue and Release Prior to Board Claim Approval. Mason County Code 3.32.060(a) requires that
the Board enter into the minutes of the County Commissioners the approval of claims listing warrant
numbers.
Claims Clearing YTD total $ 30,834,928.76
Direct Deposit YTD total $ 14,734,155.88
Salary Clearing YTD total $ 15,073,825.93
Treasurer Remittance YTD total $ 12,705,929.68
Budget Impact (amount, funding source, budget amendment, etc.):
See above.
Public Outreach:
N/A
Requested Action:
Approval of the aforementioned Claims Clearing Fund, Direct Deposit Fund, Salary Clearing Fund, and
Treasurer Electronic Remittance warrants.
Attachment(s):
Originals on file with Financial Services and the Treasurer’s Office; copies on file with the Clerk of the
Board
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No. 8.2
From: Chief Kevin Hanson Ext: 369
Department: Jail Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): August 4, 2025 Agenda Date(s): August 19, 2025
Internal Review: ☐ Finance ☐ Human Resources ☒ Legal ☐ IT ☐ Risk ☐ Other
(Please ensure proper internal review channels have been followed, this is the responsibility of the
requesting Department)
Item:
Department of Corrections Prisoner Housing Contract Renewal
Background/Executive Summary:
The current Department of Corrections (DOC) contract expired June 30, 2025. This proposed renewal is
the standardized state contract for prisoner housing and will expire June 30, 2027.
Associated Costs/Budget Impact (amount, funding source, budget amendment, etc.):
Increase from $103.31 per day to $108.48 for July 1, 2025 through June 30, 2026; and increase from
$108.48 per day to $113.90 for July 1, 2026 through June 30, 2027.
Public Outreach:
N/A
Requested Action:
Approval of the Washington State Department of Corrections (DOC) amendment no. 4 for prisoner
housing to increase the per diem rate per incarcerated individual from $103.31 per day to $108.48 for
July 1, 2025 through June 30, 2026; and increase from $108.48 per day to $113.90 for July 1, 2026
through June 30, 2027.
Attachment(s):
Contract
Washington State K11824(4) Page 1 of 2
Department of Corrections 25RAD
Washington State Contract No. K11824
Department of Corrections Amendment No. 4
This Amendment is made by the Washington State Department of Corrections, hereinafter
referred to as “DOC” or “Department,” and Mason County, hereinafter referred to as “Contractor” or
“County,” for the purpose of amending the above-referenced Contract, heretofore entered into between
Department and County.
WHEREAS the purpose of this Amendment is to extend the term of the Contract and increase the
per diem rate of compensation.
NOW THEREFORE, in consideration of the terms and conditions contained herein, or attached
and incorporated and made a part hereof, Department and County agree as follows:
1. ARTICLE II, SECTION 2.1 TERM is hereby amended as follows:
Section 2.1 Term. This Contract supersedes all previous oral and written contracts and
agreements between the parties relating to the confinement, care, and treatment of Department
Incarcerated Individuals. This Contract commences on August 1, 2018, and continues through June
30, ((2025)) 2027, unless terminated by either party pursuant to this Contract.
2. ARTICLE II, SECTION 2.4 PER DIEM BILLING is hereby replaced with the following:
Section 2.4 Per Diem Billing. The per diem rate per Incarcerated Individual is identified
in the table below. The County agrees to only bill the Department monthly for the actual bed days
used by Department Incarcerated Individuals in the preceding month. The County also agrees that
it will not bill the Department for any bed day that is the financial responsibility of any other
jurisdiction, and that it will submit monthly itemized bills to the Department in an electronic
spreadsheet format that includes the Incarcerated Individual’s name, DOC number, date of birth,
and dates the Incarcerated Individual was held by the County under the Department’s authority.
If applicable, the County agrees to identify in the monthly bill any beds that are being counted
toward the day-for-day exchange for any County boarder being held by the Department in a
Department institution.
Period Per Diem Rate Per Incarcerated Individual
August 1, 2018 – July 31, 2021 $85.00
August 1, 2021 – June 30, 2022 $89.25
July 1, 2022 – June 30, 2023 $93.71
July 1, 2023 – June 30, 2024 $98.39
July 1, 2024 – June 30, 2025 $103.31
July 1, 2025 – June 30, 2026 $108.48
July 1, 2026 – June 30, 2027 $113.90
Washington State K11824(4) Page 2 of 2
Department of Corrections 25RAD
Additions to this text are shown by underline and deletions by ((strikeout)). All other terms and conditions
remain in full force and effect. The effective date of this amendment is July 01, 2025.
THIS CONTRACT AMENDMENT, consisting of two (2) pages, is executed by the persons signing
below who warrant that they have the authority to execute the contract.
MASON COUNTY
DEPARTMENT OF CORRECTIONS
(Signature) (Signature)
Daryl A Huntsinger
(Printed Name) (Printed Name)
Jail Chief Contracts Administrator
(Title) (Title)
(Date) (Date)
ATTEST (Clerk):
________________________________
Clerk of the Board Date
Approved as to form only:
________________________________
Date
Prosecuting Attorney
Approved as to Form: This Amendment format was approved by the office of the Attorney General.
Approval on file.
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No. 8.3
From: Steve Duenkel Ext: 468
Department: Auditor Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): August 4, 2025 Agenda Date(s): August 19, 2025
Internal Review: ☒ Finance ☐ Human Resources ☒ Legal ☐ IT ☐ Risk ☐ Other
(Please ensure proper internal review channels have been followed, this is the responsibility of the
requesting Department)
Item: FY 2026 Information Security Fund Application
Background/Executive Summary: The Office of Secretary of State is making available another round
of $80,000 to each county to support election security improvements at the local level.
Associated Costs/Budget Impact (amount, funding source, budget amendment, etc.): TBD depending
upon the amount of funds sought for re-imbursement up to $80,000. We have been approved by the
Office of Secretary of State for an initial amount of $6,263.71 for a lease of QTY 11 updated sensors
(trackers), rechargeable batteries, and mounting brackets with 3 years of tracker reporting service from
EasyVote for our vote by mail ballot drop boxes. Leasing, rather than purchasing allows us to avoid
technology obsolescence (which we currently face with existing sensors).
Public Outreach: N/A
Requested Action: Requesting Board of County Commissioner concurrence with the Auditor to apply for
these funds for FY 2026, and initial purchase.
Attachment(s): EasyVote contract
NOTE: Acceptance of OSOS IS Grant Funds will require continued installation of an active Albert Sensor
on the County network for monitoring by the Election Infrastructure Information Sharing & Analysis
Center (EI-ISAC), a non-profit, 3rd party entity.
Mason County
Agenda Request Form
To : Board of Mason County Commissioners Item No. 8.4
From: David Windom 260
Department: Public Health Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): 4 Aug 2025 Agenda Date(s): 19 August 2025
Internal Review: ☐ Finance ☐ Human Resources ☒ Legal ☐ IT ☐ Risk ☐ Other
(This is the responsibility of the requesting Department)
Item: Purchase mobile outreach medical unit.
Background/Executive Summary: The current vehicle used for mobile outreach and Syndemic
grant use is a 1997 motorhome which has outlived its useful life and will cost more to repair than
was paid to purchase the vehicle. Since our initial briefings last fall, we have researched the options
for putting a mobile health unit on the road for Mason County Public Health. New units are very
expensive and have long production times from 90 days to a year or more. This unit is used and
would not require a bid process and meets all the expectations we have for a unit that can be used
for syringe exchange, wound care, Syndemic outreach, vaccinations, and public health program
outreach around diabetes and obesity clinics. It’s also around $70,000 dollars less expensive than
new.
Budget Impact (amount, funding source, budget amendment, etc.): $209,000 is the purchase price. We
have these funds on-hand from work that was done for CHOICE. There will need to be some
upfitting with a new wrap and IT equipment which will be funded through our Lifecourse funds.
Public Outreach: Briefing
Requested Action: Approve enclosed resolution
Attachment(s): Resolution, vehicle details and photos.
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No. 8.5
From: Mike Collins, PLS, PE, County Engineer Ext: 450
Department: Public Works Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): August 4, 2025 Agenda Date(s): August 19, 2025
Internal Review: ☐ Finance ☐ Human Resources ☒ Legal ☐ IT ☐ Risk ☐ Other
(Please ensure proper internal review channels have been followed, this is the responsibility of the
requesting Department)
Item: Authorize CRP 2070 through 2073 for County Fish Passage Projects – Little
Skookum Inlet Tributaries (RCO Project #23-1946, Grant-Funded)
Background/Executive Summary:
Mason County Public Works is requesting Board approval to establish County Road Project
(CRP) numbers for four upcoming fish passage projects located on Lynch Road and Phillips
Road. These projects are part of the Little Skookum Inlet Tributaries Fish Passage Project (RCO
Project #23-1946) and are included under Line 8 of the proposed 2026 Annual Construction
Program.
A fifth project, located on SE Skookum Inlet Road, is on private property and will be carried out
by the South Puget Sound Salmon Enhancement Group (SPSSEG). While the County will not be
managing that work, its inclusion in the grant was required for the County’s four county road
projects to be eligible for funding. Completion of the private road project is a condition of the
grant award.
These projects are being funded through the Brian Abbott Fish Barrier Removal Board (FBRB),
with grant funds administered by the Washington Department of Fish and Wildlife and the
Recreation and Conservation Office (RCO). On June 4, 2024, the Board approved submittal of
the grant application and authorized the County Engineer to enter into the grant agreement and
any necessary consultant agreements for the project. The County has been selected for planning
and design funding and is waiting for final allocation.
Public Works anticipates using County forces, if possible, to complete all four county road
projects. Setting CRP numbers now allows the County to move forward with planning and
design, track spending appropriately, and meet grant reporting and contract requirements.
Associated Costs/Budget Impact (amount, funding source, budget amendment, etc.):
• Total Grant Award: $2,963,000 (including the private road project).
• Funding Source: 100% grant-funded through the Recreation and Conservation Office
(RCO) under the Brian Abbott Fish Barrier Removal Board (FBRB) Program.
• County Share: The County is responsible for 15% of the grant funding. This match will
be paid from the Road Fund.
Public Outreach:
Public engagement will be conducted as needed before the project is started.
Requested Action:
Request Board authorize the following:
1. Execute a resolution for CRP 2070 Lynch Road, CRP 2071 Lynch Road, CRP 2072
Lynch Road, and CRP 2073 Phillips Road — collectively known as the Little Skookum
Inlet Tributaries Fish Passage culvert projects and associated with RCO Project #23-
1946.
2. Authorize the County Engineer and/or the Chair to set bid opening dates/times, enter into
contract with lowest responsible bidder if any of the County-led projects are not
completed using County forces and sign all pertinent documents related to the projects.
Attachment(s):
1. Resolution
2. Map
BEFORE THE BOARD OF COUNTY COMMISSIONERS OF MASON COUNTY, WASHINGTON.
In the matter of initiating county road projects and assigning CRP numbers.
IT IS HEREBY RESOLVED THAT the roads listed below be improved as shown between the points indicated.
These projects are hereby declared to be public necessity and the county road engineer is hereby ordered and authorized to report and proceed
as by law provided. (RCW 36.75.050, 36.80.030, 36.80.070 and/or WAC 136-18-030).
IT IS FURTHER RESOLVED that appropriations from the officially adopted road fund budget and based on the county engineers estimates
are hereby made in the amount and for the purposes shown:
CRP No.
Annual
Const.
Prog. Item
No.
Road Name or Bridge No.Road Log
No.Project Name M.P. to M.P.
Type of
Work
(See Code)
Local Grant/Other Engr R/W Project Total
2070 8 Lynch Road 15500
Little Skookum Inlet
Tributaries Fish
Passage
1.64 L 46.40 263.00 −−309
2071 8 Lynch Road 15500
Little Skookum Inlet
Tributaries Fish
Passage
2.77 L 56.85 322.15 −−379
2072 8 Lynch Road 15500
Little Skookum Inlet
Tributaries Fish
Passage
3.92 L 308.90 1750.49 −− −2,059
2073 8 Phillips Road 16630
Little Skookum Inlet
Tributaries Fish
Passage
0.55 L 56.85 322.15 −−379
469 2,658 - - 3,127
(1)(2) (3) (4) (5) (6) (7) (8) (9) (10) (12)
(6) TYPE OF WORK CODE
K. Environmental Mitigation (11) The construction is to be accomplished by contract
B. Base & Top Course L. Fish Passage in accordance with RCW 36.77.020 et. seq. AND/OR
The construction is to be accomplished by county
D. A.C./P.C.C. Pavement I. Bridges forces in accordance with RCW 36.77.065 and WAC 136.18
E. Curbs and Gutters
ADOPTED this day of , 2025 BOARD OF COUNTY COMMISSIONERS
MASON COUNTY, WASHINGTON
ATTEST:
Sharon Trask , Chair
McKenzie Smith, Clerk of the Board
APPROVE AS TO FORM:Pat Tarzwell, Vice Chair
Tim Whitehead, Ch. D.P.A Randy Neatherlin, Commissioner
cc: Commissioners
Engineer
JOURNAL: Publ. 1t: 8/28/25 (Bill Rd Dept.)
Resolution No. 2025-______
−
−
G. Traffic Facilities
C. B.S.T. / SEALS H. Paths, Trails, Bikeways
J. Ferry Facilities
A. Grading and Drainage F. Sidewalks
Cost Estimate (Thousand $)
Contract
and/or
County
Forces
−
-
(11)
^_
^_^_
^_^_
^_
SECOLERD
S
ESELLS DRSE
ALLEN
RD
S E K A M IL C H E P O I N T R D
S
E
SUNRISE
DR
SE
CURRIE
WAY
SE LY N C HLN
S E L Y N C H R D
SE
PHILLIPSRD
SE C O O K PLANT FARM R D
SE
K
A
M
I
L
C
H
E
SHORES
R
D
S
E
NELSON
R
D
SEHUDSONRD
S E E L L I S R D
MP 1.64
MP 2.77
MP 3.92
MP 0.55
MP 2.27
DeerCreek
LynchCreek
T 1 9 N R 3 W
T 1 9 N R 3 W
T 2 0 N R 3 W
T 2 0 N R 3 W
1211109
1234
36
353433
Service Layer Credits: Source: Esri, Maxar, EarthstarGeographics, and the GIS User Community
Vicinity Map
Little Skookum Inlet Tributaries Fish Passage (RCO #23-1946 P)
Mason County Public Works Department 7/11/2025
Legend
^_Barrier Culvert (County)
^_Barrier Culvert (Private/SPSSEG)
^_Barrier Culvert (County; RCO# 21-1528)
Streams (DNR)Shorelines of the State
Fish
Non-fish
Unknown
Townships
Sections
F
M a s o n C o u n t y
M a s o n C o u n t y
0 0.4 0.80.2 Miles
MAP EXTENT
1:24,000
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No. 8.6
From: Mike Collins, PE, PLS, County Engineer Ext: 450
Department: Public Works Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): August 4, 2025 Agenda Date(s): August 19, 2025
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other
(Please ensure proper internal review channels have been followed, this is the responsibility of the
requesting Department)
Item: Shelton Springs Road Walkway Easement Agreement with the Port of Shelton
Background/Executive Summary:
Mason County has negotiated an easement agreement with the Port of Shelton to support the
construction and ongoing maintenance of a multimodal trail along E. Shelton Springs Road, located
on Port-owned property. The purpose of this project is to enhance safety and accessibility for
pedestrians and bicyclists by establishing a paved, separated walkway along this corridor.
Under the terms of the agreement, the Port of Shelton will grant a perpetual right-of-way easement to
Mason County for public pedestrian ingress and egress only. This easement will allow the County to
construct, operate, and maintain the walkway along the designated property.
The agreement serves the mutual interests of both parties, advancing shared goals related to public
safety, transportation infrastructure, and community development.
Associated Costs/Budget Impact (amount, funding source, budget amendment, etc.):
The easement is being conveyed for the sum of $10.00. Any costs associated with construction or
ongoing maintenance of the walkway will be funded out of the County Road Fund.
Public Outreach:
N/A
Requested Action:
Requesting the Board authorize the County Engineer to sign the Shelton Springs Road Walkway
Easement agreement with the Port of Shelton.
Attachment(s):
1.Easement Agreement
2.Location Map
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No.
From: Heidi Steinbach, Noxious Weed Program
Coordinator Ext: 592
Department: WSU Extension Briefing: ☒
Action Agenda: ☐
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): August 18th, 2025 Agenda Date(s): Click or tap here to enter text.
Internal Review: ☐ Finance ☐ Human Resources ☒ Legal ☐ IT ☒ Risk ☐ Other
(Please ensure proper internal review channels have been followed, this is the responsibility of the
requesting Department)
Item: Modification of Participating Agreement Between Mason County and The United States
Department of Agriculture Invasive Plant Inventory Prevention and Control in Mason County -
Agreement 24-PA -11060900-042.
Background/Executive Summary: This modification to Agreement 24-PA -11060900-042 will add
$18,996.00 to the current agreement, bringing the total amount of the agreement to $53,996.00.
Agreement 24-PA -11060900-042 was finalized on May 25, 2024, and expires September 30, 2026. This
agreement allows Mason County Noxious Weed Control Board to control noxious weeds in Mason
County and adjacent Federal Lands. This project is a continuation of a program for noxious weed control
on Federal Lands within Mason County. The project includes activities to survey, identify, control and
prevent the introduction and spread of noxious weeds, enhance and restore degraded land, coordinate
actions and communication between local and Federal jurisdictions, and engage and educate the public.
Associated Costs/Budget Impact (amount, funding source, budget amendment, etc.): Provide a
maximum of $27,000 for the 2025-2026 budget years. This will assist with funding the extra-help noxious
weed specialist position and could support increasing the position to 0.75 FTE for 2026. It will also
facilitate invasive and noxious weed control on Forest Service lands.
Public Outreach: NA
Requested Action: Approval to place Modification of Participating Agreement Between Mason County
and The United States Department of Agriculture Invasive Plant Inventory Prevention and Control in
Mason County - Agreement 24-PA -11060900-042 on action agenda for signature.
Attachment(s): Agreement 24-PA -11060900-042 Participating Agreement Between Mason County and
The United States Department of Agriculture Invasive Plant Inventory Prevention and Control in Mason
County
Modification to Agreement 24-PA -11060900-042
USDA, Forest Service OMB 0596-0217
FS-1500-16
(Rev. 9-15)
FS Agreement No. 24-PA-11060900-042
Cooperator Agreement No.
PARTICIPATING AGREEMENT
Between
MASON COUNTY
And The
UNITED STATES DEPARTMENT OF AGRICULTURE
FOREST SERVICE
OLYMPIC NATIONAL FOREST
This PARTICIPATING AGREEMENT is hereby entered into by and between Mason County,
hereinafter referred to as “the County,” and the United States Department of Agriculture
(USDA), Forest Service, Olympic National Forest, hereinafter referred to as the “U.S. Forest
Service,” under the authority: Cooperative Funds and Deposits Act of December 12, 1975,
Pub.L. 94-148, 16 U.S.C. 565a1 – a3, as amended, and Secure Rural Schools and Community
Self-Determination Act of 2000, Public Law 106-393, 16 U.S.C. 500, as reauthorized and
amended.
Background: Invasive plants are becoming a threat to natural systems, including degrading
terrestrial and aquatic habitats.
The goal of this project is to protect and restore natural landscapes in Mason County by stopping
the spread of noxious weed species, reducing existing populations, and preventing the
introduction of additional exotic plants throughout Mason County. The primary method for
accomplishing this will be through inventory and treatment of invasive plants. Additionally, the
inspection of public and private rock sources throughout the County, efforts to restore and
enhance the resiliency of disturbed native plant communities through planting and seeding of
genetically local native species at selected sites on Federal lands, as well as public outreach and
education will also be incorporated into this work.
This project is a continuation of a program for noxious weed control in Mason County and
adjacent Federal Lands. The project includes activities to survey, identify, control and prevent
the introduction and spread of noxious weeds, enhance and restore disturbed or degraded land,
coordinate actions and communication between local and Federal jurisdictions, and to engage
and educate the public.
Title: Invasive Plant Inventory Prevention and Control in Mason County
I.PURPOSE:
The purpose of this agreement is to document the cooperation between the parties is to
coordinate and standardize weed control and restoration efforts across jurisdictional boundaries
to minimize the negative impacts of noxious weeds and degraded habitat more effectively on
Page 1 of 27
USDA, Forest Service OMB 0596-0217
FS-1500-16
(Rev. 9-15)
watershed functions, wildlife habitat, human and animal health, and recreational activities, in
accordance with the following provisions and the hereby incorporated Financial Plan, attached as
Attachments A, B and C.
II.STATEMENT OF MUTUAL BENEFIT AND INTERESTS:
The U.S. Forest Service and the County both have the responsibility for managing non-native
invasive plants on the lands under their jurisdiction. Since invasive plants originate from both
public and private lands and infestations often occur on adjacent jurisdictions, it is in the interest
of both parties under this agreement to work together in a cost-effective manner to accomplish
common goals by locating and treating infestations, preventing their introduction and spread,
planting and seeding native plants on disturbed or degraded lands to prevent establishment of
invasive weeds and restore degraded habitat, and engaging the public related to these activities.
In consideration of the above premises, the parties agree as follows:
III.County SHALL:
A. LEGAL AUTHORITY. The County shall have the legal authority to enter into this
agreement, and the institutional, managerial, and financial capability to ensure proper
planning, management, and completion of the project, which includes funds sufficient
to pay the non-Federal share of project costs, when applicable.
B. Perform the following activities for the entire period of this agreement, regardless as
to whether any projects are cost-shared in a particular year.
1. Conduct or supervise the survey, treatment, and disposal (as appropriate) of
noxious weeds on Federal lands, and on adjacent lands that may contribute to the
introduction and spread of weeds to Federal lands. Treatment of weeds on
Federal land will be done in a manner consistent with U.S. Forest Service policy
and applicable environmental rules and documents.
2. Coordinate with the U.S. Forest Service Project Manager on development of a
project list for the upcoming year by February 28th of each year. This will involve
providing input to assist the U.S. Forest Service in identifying specific areas that
are high priorities for treatment, survey, and monitoring for the upcoming year.
3. Meet prior to April 15th of each year with the U.S. Forest Service for the
purpose of agreeing to specific projects that will be jointly performed and/or
funded during that year. The County will also provide copies of County safety
and herbicide spill plans at that time. The Project Work List will be mutually
agreed upon and finalized by the project contacts before May 1st of each year.
4. Provide inventory and site location data in an electronic format, following U.S.
Forest Service protocol, and complete the paper accomplishment forms provided
by the U.S. Forest Service to document treatments, surveys and monitoring.
Page 2 of 27
USDA, Forest Service OMB 0596-0217
FS-1500-16
(Rev. 9-15)
5. Provide monthly communication via e-mail on invasive plant accomplishments
to the U.S. Forest Service field representative during the inventory and treatment
season (approximately April 15 – October 30).
6. Work cooperatively with local weed boards, private landowners, non-profits,
and U.S. Forest Service personnel to control noxious weeds across jurisdictional
boundaries.
7. As time and staffing allow, assist the U.S. Forest Service with other restoration
activities related to weed management, such as seeding and planting.
a.Restoration activities will be coordinated by U.S. Forest Service staff
and will only utilize plant material appropriate to the sites, as
determined by U.S. Forest Service staff.
b.The U.S. Forest Service will provide tools and plant material (seed,
plugs, plants) used for such activities.
8. For BIL-funded work, provide quarterly progress reports describing work
completed no later than one month after the end of each quarter (see V. N and O.
below). A year-end report that documents the work that has been carried out,
overall program effectiveness and recommendations for treatment sites in the next
year will be submitted no later than February 15th each year following the field
season.
9. For non-BIL funded work, provide progress reports when invoices for
reimbursement are submitted, and a year-end report that documents the work that
has been carried out, overall program effectiveness and recommendations for
treatment sites in the next year. Year-end report for BIL and non-BIL funded
work can be combined into a single document, but accomplishments must be
separated by funding source.
IV.THE U.S. FOREST SERVICE SHALL:
A. PAYMENT/REIMBURSEMENT. The U.S. Forest Service shall reimburse the
County for the U.S. Forest Service's share of actual expenses incurred, not to exceed
$35,000.00, as shown in the Financial Plan. In order to approve a Request for
Reimbursement, the U.S. Forest Service shall review such requests to ensure
payments for reimbursement are in compliance and otherwise consistent with the
terms of the agreement. The U.S. Forest Service shall make payment upon receipt of
the County’s annual invoice. Each invoice from the County shall display the total
project costs for the billing period, separated by U.S. Forest Service and the County ’s
share. In-kind contributions must be displayed as a separate line item and must not be
included in the total project costs available for reimbursement. The final invoice
must display the County’s full match towards the project, as shown in the financial
plan, and be submitted no later than 90 days from the expiration date.
Each invoice must include, at a minimum:
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1.The County’s name, address, and telephone number
2. U.S. Forest Service agreement number
3. Invoice date
4. Performance dates of the work completed (start & end)
5. Total invoice amount for the billing period, separated by the U.S. Forest
Service and The County share with in-kind contributions displayed as a
separate line item.
6. Display all costs, both cumulative and for the billing period, by separate cost
element as shown on the financial plan.
7. Cumulative amount of U.S. Forest Service payments to date.
8.Statement that the invoice is a request for payment by “reimbursement”
9. If using SF-270, a signature is required.
10. Invoice Number, if applicable
The invoice must be forwarded to:
EMAIL: SM.FS.ASC_GA@USDA.GOV
FAX: 877-687-4894
POSTAL: USDA Forest Service
Budget & Finance - Grants and
Agreements
4000 Masthead St, NE
Albuquerque, NM 87109
Send a copy to: Cheryl Bartlett
Olympic National Forest
1835 Black Lake Blvd SW
Olympia, WA 98512
cheryl.bartlett@usda.gov
B.Perform the following activities for the entire period of this agreement, regardless as to
whether any projects are cost-shared in a particular year.
1. Initiate modifications, including a tracking number and financial plan, which
will provide specifics for individual work projects and become an attachment to
this Agreement.
2.Designate a project manager to coordinate U.S. Forest Service activities and
facilitate communication between the parties.
3.Designate a qualified U.S. Forest Service field project representative to provide
technical guidance and conduct field inspections.
4. Provide all native plant material, including plugs, containerized plants, and seed
to be planted or sown on land managed by the Olympic National Forest (NF).
Guidance for using this material, and tools needed to accomplish planting will
be provided by staff from the Olympic NF.
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5. Provide National Environmental Policy Act requirements for the project, as
needed, on National Forest sites.
6. Provide visitor information sites suitable for posting or distributing noxious
weed education and awareness information.
7. Maintain a noxious weed GIS data layer of inventory, treatment, and monitoring
activities.
8. Provide updated inventory and site location database forms that follow U.S.
Forest Service protocol.
9. Provide to the County, a U.S. Forest Service radio for communications and
safety.
V. IT IS MUTUALLY UNDERSTOOD AND AGREED BY AND BETWEEN THE
PARTIES THAT:
A. PRINCIPAL CONTACTS. Individuals listed below are authorized to act in their
respective areas for matters related to this agreement.
Principal Cooperator Contacts:
Principal U.S. Forest Service Contacts:
U.S. Forest Service Program Manager
Contact
U.S. Forest Service Administrative
Contact
Cheryl Bartlett, Olympic National Forest
1835 Black Lake Blvd., SW
Olympia, WA 98512
Telephone: 360-956-2283
FAX: 360-956-2330
cheryl.bartlett@usda.gov
Cassandra McCarthy
Grants Management Specialist
Cassandra.mccarthy@usda.gov
B.NOTICES. Any communications affecting the operations covered by this agreement
given by the U.S. Forest Service or the County are sufficient only if in writing and
delivered in person, mailed, or transmitted electronically by e-mail or fax, as follows:
To the U.S. Forest Service Program Manager, at the address specified in the
agreement.
Cooperator Project Contact Cooperator Financial Contact
Heidi Steinbach, Mason County Noxious
Weed Control Board
303 N 4th Street
Shelton, WA 98584
Telephone: 360-427-9670X592
FAX: 360-427-7764
HSteinbach@masoncountywa.gov
Lisa DeWall, Mason County Extension,
Office Manager
303 N 4th Street
Shelton, WA 98584
Telephone: 360-427-9670X680
FAX: 360-427-7764
lisad@masoncountywa.gov
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To the County, at the address shown in the agreement or such other address
designated within the agreement.
Notices are effective when delivered in accordance with this provision, or on the
effective date of the notice, whichever is later.
C.PARTICIPATION IN SIMILAR ACTIVITIES. This agreement in no way restricts
the U.S. Forest Service or the County from participating in similar activities with
other public or private agencies, organizations, and individuals.
D. ENDORSEMENT. Any of the County’s contributions made under this agreement do
not by direct reference or implication convey U.S. Forest Service endorsement of the
County's products or activities.
E.USE OF U.S. FOREST SERVICE INSIGNIA. In order for the County to use the
U.S. Forest Service Insignia on any published media, such as a Web page, printed
publication, or audiovisual production, permission must be granted from the U.S.
Forest Service’s Office of Communications (Washington Office). A written request
will be submitted by the U.S. Forest Service to the Office of Communications
Assistant Director, Visual Information and Publishing Services, prior to use of the
insignia. The U.S. Forest Service will notify the the County when permission is
granted.
F.NON-FEDERAL STATUS FOR COOPERATOR PARTICIPANT. The County
agree(s) that any of the County‘s employees, volunteers, and program participants
shall not be deemed to be Federal employees for any purposes including Chapter 171
of Title 28, United States Code (Federal Tort Claims Act) and Chapter 81 of Title 5,
United States Code (OWCP), as the County hereby willingly agree(s) to assume these
responsibilities.
Further, the County shall provide any necessary training to the County’s employees,
volunteers, interns, and other program participants to ensure that such personnel are
capable of performing tasks to be completed. The CountyThe County shall also
supervise and direct the work of its employees, volunteers, interns and participants
performing under this agreement.
G. MEMBERS OF CONGRESS. Pursuant to 41 U.S.C. 22, no member of, or
delegate to, Congress shall be admitted to any share or part of this agreement, or
benefits that may arise therefrom, either directly or indirectly.
H. NONDISCRIMINATION. In accordance with Federal civil rights law and U.S.
Department of Agriculture (USDA) civil rights regulations and policies, the
USDA, its Agencies, offices, and employees, and institutions participating in or
administering USDA programs are prohibited from discriminating based on race,
color, national origin, religion, sex, gender identity (including gender expression),
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sexual orientation, disability, age, marital status, family/parental status, income
derived from a public assistance program, political beliefs, or reprisal or
retaliation for prior civil rights activity, in any program or activity conducted or
funded by USDA (not all bases apply to all programs). Remedies and complaint
filing deadlines vary by program or incident.
Persons with disabilities who require alternative means of communication for program
information (e.g., Braille, large print, audiotape, American Sign Language, etc.) should
contact the responsible Agency or USDA's TARGET Center at (202) 720-2600 (voice
and TTY) or contact USDA through the Federal Relay Service at (800) 877-8339.
Additionally, program information may be made available in languages other than
English.
To file a program discrimination complaint, complete the USDA Program
Discrimination Complaint Form, AD-3027, found online at How to File a Program
Discrimination Complaint and at any USDA office or write a letter addressed to USDA
and provide in the letter all of the information requested in the form. To request a copy
of the complaint form, call (866) 632-9992. Submit your completed form or letter to
USDA by: (1) mail: U.S. Department of Agriculture, Office of the Assistant Secretary
for Civil Rights, 1400 Independence Avenue, SW, Washington, D.C. 20250-9410; (2)
fax: (202) 690-7442; or (3) email: program.intake@usda.gov. USDA is an equal
opportunity provider, employer, and lender.
I.ELIGIBLE WORKERS. The County shall ensure that all employees complete the
I-9 form to certify that they are eligible for lawful employment under the Immigration
and Nationality Act (8 USC 1324a). The County shall comply with regulations
regarding certification and retention of the completed forms. These requirements also
apply to any contract awarded under this agreement.
J.SYSTEM FOR AWARD MANAGEMENT REGISTRATION REQUIREMENT
(SAM). The County shall maintain current information in the System for Award
Management (SAM) until receipt of final payment. This requires review and update
to the information at least annually after the initial registration, and more frequently if
required by changes in information or agreement term(s). For purposes of this
agreement, System for Award Management (SAM) means the Federal repository into
which an entity must provide information required for the conduct of business as a
Cooperative. Additional information about registration procedures may be found at
the SAM Internet site at www.sam.gov.
K. STANDARDS FOR FINANCIAL MANAGEMENT.
1. Financial Reporting
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The County shall provide complete, accurate, and current financial disclosures of
the project or program in accordance with any financial reporting requirements, as
set forth in the financial provisions.
2. Accounting Records
The County shall continuously maintain and update records identifying the source
and use of funds. The records shall contain information pertaining to the
agreement, authorizations, obligations, unobligated balances, assets, outlays, and
income.
3. Internal Control
The County shall maintain effective control over and accountability for all U.S.
Forest Service funds, real property, and personal property assets. The County
shall keep effective internal controls to ensure that all United States Federal funds
received are separately and properly allocated to the activities described in the
agreement and used solely for authorized purposes.
4. Source Documentation
The County shall support all accounting records with source documentation.
These documentations include, but are not limited to, cancelled checks, paid bills,
payrolls, contract and contract documents. These documents must be made
available to the U.S. Forest Service upon request.
L. INDIRECT COST RATES- PARTNERSHIP
Indirect costs are approved for reimbursement or as a cost-share requirement and
have an effective period applicable to the term of this agreement.
1.If the County has never received or does not currently have a negotiated indirect
cost rate, they are eligible for a de minimis indirect cost rate up to 10 percent of
modified total direct costs (MTDC). MTDC is defined as all salaries and wages,
fringe benefits, materials and supplies, services, travel, and contracts up to the first
$25,000 of each contract.
2.For rates greater than 10 percent and less than 25 percent, the County shall
maintain documentation to support the rate. Documentation may include, but is
not limited to, accounting records, audit results, cost allocation plan, letter of
indirect cost rate approval from an independent accounting firm, or other Federal
agency approved rate notice applicable to agreements.
3.For a rate greater than 25 percent, the U.S. Forest Service may require that
request a federally approved rate from the County ’s cognizant audit agency
no later than 3 months after the effective date of the agreement. The County
will be reimbursed for indirect costs or allowed to cost-share at the rate reflected
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in the agreement until the rate is formalized in the negotiated indirect cost rate
(NICRA) at which time, reimbursements for prior indirect costs or cost-sharing
may be subject to adjustment.
4. Failure to provide adequate documentation supporting the indirect cost rate, if
requested, could result in disallowed costs and repayment to the U.S. Forest
Service.
M.AGREEMENT CLOSE-OUT. Within 90 days after expiration or notice of
termination The County shall close out the agreement.
Any unobligated balance of cash advanced to the County must be immediately
refunded to the U.S. Forest Service, including any interest earned in accordance with
7CFR3016.21/2CFR 215.22.
Within a maximum of 90 days following the date of expiration or termination of this
agreement, all financial performance and related reports required by the terms of the
agreement must be submitted to the U.S. Forest Service by the County.
If this agreement is closed out without audit, the U.S. Forest Service reserves the right
to disallow and recover an appropriate amount after fully considering any
recommended disallowances resulting from an audit which may be conducted later.
N. FINANCIAL STATUS REPORTS. A Federal Financial Report, form SF-425, must
be submitted quarterly. The report is due 30 days after the reporting period ending
March 31, June 30, September 30, December 31. The final SF-425 must be
submitted either with the final payment request or no later than 120 days from the
expiration date of the agreement. The form may be found at
https://www.grants.gov/forms/post-award-reporting-forms.html.
O. PROGRAM MONITORING AND PROGRAM PERFORMANCE REPORTS. The
parties to this agreement shall monitor the performance of the agreement activities to
ensure that performance goals are being achieved.
Performance reports must contain information on the following:
- A comparison of actual accomplishments to the goals established for the
period. Wherever the output of the project can be readily expressed in
numbers, a computation of the cost per unit of output, if applicable.
- Reason(s) for delay if established goals were not met.
- Additional pertinent information.
The Cooperator shall submit quarterly performance reports to the U.S. Forest
Service Program Manager. These reports are due 30 days after the reporting period.
The final performance report must be submitted either with Cooperator’s final
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payment request, or separately, but not later than 120 days from the expiration date of
the agreement.
For non-BIL funded work:
The County shall submit annual performance reports to the U.S. Forest Service
Program Manager. These reports are due 90 days after the reporting period. The
final performance report must be submitted either with the County’s final payment
request, or separately, but not later than 90 days from the expiration date of the
agreement.
P.RETENTION AND ACCESS REQUIREMENTS FOR RECORDS. The County
shall retain all records pertinent to this agreement for a period of no less than 3 years
from the expiration or termination date. As used in this provision, records includes
books, documents, accounting procedures and practice, and other data, regardless of
the type or format. The County shall provide access and the right to examine all
records related to this agreement to the U.S. Forest Service, Inspector General, or
Comptroller General or their authorized representative. The rights of access in this
section must not be limited to the required retention period but must last as long as
the records are kept.
If any litigation, claim, negotiation, audit, or other action involving the records has
been started before the end of the 3-year period, the records must be kept until all
issues are resolved, or until the end of the regular 3-year period, whichever is later.
Records for nonexpendable property acquired in whole or in part, with Federal funds
must be retained for 3 years after its final disposition.
Q. FREEDOM OF INFORMATION ACT (FOIA). Public access to grant or agreement
records must not be limited, except when such records must be kept confidential and
would have been exempted from disclosure pursuant to Freedom of Information
regulations (5 U.S.C. 552). Requests for research data are subject to 2 CFR 215.36.
Public access to culturally sensitive data and information of Federally-recognized
Tribes may also be explicitly limited by P.L. 110-234, Title VIII Subtitle B §8106
(2008 Farm Bill).
R.TEXT MESSAGING WHILE DRIVING. In accordance with Executive Order (EO)
13513, “Federal Leadership on Reducing Text Messaging While Driving,” any and
all text messaging by Federal employees is banned: a) while driving a Government
owned vehicle (GOV) or driving a privately owned vehicle (POV) while on official
Government business; or b) using any electronic equipment supplied by the
Government when driving any vehicle at any time. All Cooperatives, their
Employees, Volunteers, and Contractors are encouraged to adopt and enforce policies
that ban text messaging when driving company owned, leased or rented vehicles,
POVs or GOVs when driving while on official Government business or when
performing any work for or on behalf of the Government.
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S.JUSTICE 40 INITIATIVE. Executive Order (EO) 14008, Tackling the Climate Crisis
at Home and Abroad, was signed on January 27, 2021. This EO commits federal
agencies to providing 40% of federal benefits to disadvantaged communities. When
the cooperator is considering a sub-award or contract to be executed under this
agreement, the cooperator shall consider the requirements of EO 14008, section 223,
OMB M-21-28 and OMB-23-09.
T.PUBLIC NOTICES. It is The U.S. Forest Service's policy to inform the public as
fully as possible of its programs and activities. The County is/are encouraged to give
public notice of the receipt of this agreement and, from time to time, to announce
progress and accomplishments. Press releases or other public notices should reference
the Agency as follows:
“The Invasive Plant Program of the Olympic National Forest of the U.S. Forest
Service, U.S. Department of Agriculture”
The County may call on The U.S. Forest Service's Office of Communication for
advice regarding public notices. The County is/are requested to provide copies of
notices or announcements to the U.S. Forest Service Program Manager and to The
U.S. Forest Service's Office of Communications as far in advance of release as
possible.
U. GOVERNMENT-FURNISHED PROPERTY. The County may only use U.S. Forest
Service property furnished under this agreement for performing tasks assigned in this
agreement. The County shall not modify, cannibalize, or make alterations to U.S.
Forest Service property. A separate document, Form AD-107, must be completed to
document the loan of U.S. Forest Service property. The U.S. Forest Service shall
retain title to all U.S. Forest Service-furnished property. Title to U.S. Forest Service
property must not be affected by its incorporation into or attachment to any property
not owned by the U.S. Forest Service, nor must the property become a fixture or lose
its identity as personal property by being attached to any real property.
Liability for Government Property.
1. Unless otherwise provided for in the agreement, the County shall not be liable for
loss, damage, destruction, or theft to the Government property furnished or
acquired under this contract, except when any one of the following applies:
a.The risk is covered by insurance or the County is/are otherwise reimbursed
(to the extent of such insurance or reimbursement).
b. The loss, damage, destruction, or theft is the result of willful misconduct or
lack of good faith on the part of the County’s managerial personnel. The
County’s managerial personnel, in this provision, means the County’s
directors, officers, managers, superintendents, or equivalent representatives
who have supervision or direction of all or substantially all of the County’s
business; all or substantially all of the County’s operation at any one plant or
separate location; or a separate and complete major industrial operation.
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2.The County shall take all reasonable actions necessary to protect the Government
property from further loss, damage, destruction, or theft. The County shall
separate the damaged and undamaged Government property, place all the
affected Government property in the best possible order, and take such other
action as the Property Administrator directs.
3.The County shall do nothing to prejudice the Government's rights to recover
against third parties for any loss, damage, destruction, or theft of Government
property.
4. Upon the request of the Grants Management Specialist, the County shall, at the
Government's expense, furnish to the Government all reasonable assistance and
cooperation, including the prosecution of suit and the execution of agreements of
assignment in favor of the Government in obtaining recovery.
V.U.S. FOREST SERVICE ACKNOWLEDGED IN PUBLICATIONS,
AUDIOVISUALS AND ELECTRONIC MEDIA. The County shall acknowledge
U.S. Forest Service support in any publications, audiovisuals, and electronic media
developed as a result of this agreement.
W.NONDISCRIMINATION STATEMENT – PRINTED, ELECTRONIC, OR
AUDIOVISUAL MATERIAL. The County shall include the following statement, in
full, in any printed, audiovisual material, or electronic media for public distribution
developed or printed with any Federal funding.
In accordance with Federal law and U.S. Department of Agriculture
policy, this institution is prohibited from discriminating on the basis of
race, color, national origin, sex, age, or disability. (Not all prohibited
bases apply to all programs.)
To file a complaint of discrimination, write USDA, Director,
Office of Civil Rights, 1400 Independence Avenue, SW,
Washington, DC 20250-9410 or call toll free voice (866) 632-
9992, TDD (800) 877-8339, or voice relay (866) 377-8642.
USDA is an equal opportunity provider and employer.
If the material is too small to permit the full statement to be included, the material
must, at minimum, include the following statement, in print size no smaller than the
text:
"This institution is an equal opportunity provider."
X.REMEDIES FOR COMPLIANCE RELATED ISSUES. If the County materially
fail(s) to comply with any term of the agreement, whether stated in a Federal statute
or regulation, an assurance, or the agreement, the U.S. Forest Service may take one or
more of the following actions:
1. Temporarily withhold cash payments pending correction of the deficiency by the
County or more severe enforcement action by the U.S. Forest Service;
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2. Disallow (that is, deny both use of funds and matching credit for) all or part of
the cost of the activity or action not in compliance;
3. Wholly or partly suspend or terminate the current agreement for the County’s
program;
4. Withhold further awards for the program, or
5.Take other remedies that may be legally available, including debarment
procedures under 2 CFR part 417.
Y. TERMINATION BY MUTUAL AGREEMENT. This agreement may be terminated,
in whole or part, as follows:
1.When the U.S. Forest Service and the County agree upon the termination
conditions, including the effective date and, in the case of partial termination, the
portion to be terminated.
2. By 30 days written notification by the County to the U.S. Forest Service setting
forth the reasons for termination, effective date, and in the case of partial
termination, the portion to be terminated. If the U.S. Forest Service decides that
the remaining portion of the agreement will not accomplish the purposes for
which the agreement was made, the U.S. Forest Service may terminate the
agreement in its entirety.
Upon termination of an agreement, the County shall not incur any new obligations for
the terminated portion of the agreement after the effective date, and shall cancel as
many outstanding obligations as possible. The U.S. Forest Service shall allow full
credit to the County for the U.S. Forest Service share of obligations that cannot be
cancelled and were properly incurred by the County up to the effective date of the
termination. Excess funds must be refunded within 60 days after the effective date of
termination.
Z. ALTERNATE DISPUTE RESOLUTION – PARTNERSHIP AGREEMENT. In the
event of any issue of controversy under this agreement, the parties may pursue
Alternate Dispute Resolution procedures to voluntarily resolve those issues. These
procedures may include, but are not limited to conciliation, facilitation, mediation,
and fact finding.
AA. DEBARMENT AND SUSPENSION. The County shall immediately inform the U.S.
Forest Service if they or any of their principals are presently excluded, debarred, or
suspended from entering into covered transactions with the Federal Government
according to the terms of 2 CFR Part 180. Additionally, should the County or any of
their principals receive a transmittal letter or other official Federal notice of
debarment or suspension, then they shall notify the U.S. Forest Service without undue
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alternative means for communication of program information (Braille, large print, audiotape, etc.) should contact USDA’s TARGET Center at 202-720-2600 (voice
and TDD).
To file a complaint of discrimination, write USDA, Director, Office of Civil Rights, 1400 Independence Avenue, SW, Washington, DC 20250-9410 or call toll free
(866) 632-9992 (voice). TDD users can contact USDA through local relay or the Federal relay at (800) 877-8339 (TDD) or (866) 377-8642 (relay voice). USDA
is an equal opportunity provider and employer.
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Attachment:A
USFS Agreement No.:Mod. No.:
Cooperator Agreement No.:
Financial Plan Matrix:Note: All columns may not be used. Use depends on source and type of contribution(s).
(a) (b)(c)(d)
Cash
COST ELEMENTS Noncash to Noncash In-Kind
Direct Costs Cooperator
Salaries/Labor $802.89 $3,911.96 $1,137.92 $0.00 $5,852.77
Travel $0.00 $167.50 $167.50 $0.00 $335.00
Equipment $0.00 $0.00 $0.00 $0.00 $0.00
Supplies/Materials $500.00 $123.99 $100.00 $0.00 $723.99
Printing $0.00 $0.00 $0.00 $0.00 $0.00
Other $0.00 $0.00 $0.00 $0.00 $0.00
Other $0.00
Subtotal $1,302.89 $4,203.45 $1,405.42 $0.00 $6,911.76
Coop Indirect Costs $796.55 $266.33 $1,062.88
FS Overhead Costs $208.46 $208.46
Total $1,511.35 $5,000.00 $1,671.75 $0.00
$8,183.10
(a+b) ÷ (e) = (f)
Total Cooperator Share
(c+d) ÷ (e) = (g)
Total (f+g) = (h)
24-PA-11060900-042
Note: This Financial Plan may be used when:
(1) No program income is expected and
(2) The Cooperator is not giving cash to the FS and
(3) There is no other Federal funding
Agreements Financial Plan (Short Form)
FOREST SERVICE CONTRIBUTIONS COOPERATOR CONTRIBUTIONS
(g)
20.43%
(h)
100.00%
(e)
Total
Total Project Value:
Matching Costs Determination
Total Forest Service Share =(f)
79.57%
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Standard Calculation
Job Description Cost/Day # of Days Total
Invasive Plant Program Coordinator $348.88 1.00 $348.88
Forest Botanist $454.01 1.00 $454.01
Total Salaries/Labor $802.89
Standard Calculation
Travel Expense Employees Cost/Trip # of Trips Total
Total Travel $0.00
Supplies/Materials # of Items Lump Sum Total
Planting/Seeding $500.00 $500.00
Total Supplies/Materials $500.00
Item # of Units Cost/Unit Total
Total Other $0.00
Current Overhead Rate Total
16.00%$208.46
Total FS Overhead Costs $208.46
WORKSHEET FOR
Standard Calculation
Standard Calculation
$1,302.89
Subtotal Direct Costs
Forest Service Overhead Costs
FS Non-Cash Contribution Cost Analysis, Column (a)
TOTAL COST $1,511.35
Other Expenses
Subtotal Direct Costs
Travel
Salaries/Labor
Supplies/Materials
$1,302.89
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Job Description Cost/Day # of Days Total
MCNWCB Coordinator $349.96 5.00 $1,749.80
Crewmember $196.56 11.00 $2,162.16
Total Salaries/Labor $3,911.96
Travel Expense Employees Cost/Trip # of Trips Total
Travel to/from worksites 200 miles X 0.67/mile $167.50
Total Travel $167.50
Supplies/Materials # of Items Cost/Item Total
PPE, herbicide, hand
pruners, heavy garbage
bags, etc.1.00 $123.99 $123.99
Total Supplies/Materials $123.99
Item # of Units Cost/Unit Total
Total Other $0.00
Current Overhead Rate Total
18.95%$796.55
$796.55
WORKSHEET FOR
Standard Calculation
FS Cash to the Cooperator Cost Analysis, Column (b)
Salaries/Labor
Travel
Supplies/Materials
Standard Calculation
Standard Calculation
Standard Calculation
TOTAL COST $5,000.00
$4,203.45
Total Coop. Indirect Costs
Other Expenses
Subtotal Direct Costs
Cooperator Indirect Costs
Subtotal Direct Costs
$4,203.45
Page 18 of 27
Job Description Cost/Day # of Days Total
MCNWCB Coordinator $349.96 2.00 $699.92
Office Mgr_Contract Admin $438.00 1.00 $438.00
Total Salaries/Labor $1,137.92
Travel Expense Employees Cost/Trip # of Trips Total
Travel to/from worksite 200 miles X 0.67/mile $167.50
Total Travel $167.50
Supplies/Materials # of Items Cost/Item Total
PPE/Field Supplies/herbicide 1.00 $100.00 $100.00
Total Supplies/Materials $100.00
Item # of Units Cost/Unit Total
Total Other $0.00
Current Overhead Rate Total
18.95%$266.33
$266.33
WORKSHEET FOR
Cooperator Non-Cash Contribution Cost Analysis, Column (c)
Salaries/Labor
Travel
Supplies/Materials
Standard Calculation
Standard Calculation
Standard Calculation
TOTAL COST $1,671.75
$1,405.42
Total Coop. Indirect Costs
Other Expenses
Subtotal Direct Costs
Cooperator Indirect Costs
Subtotal Direct Costs
$1,405.42
Standard Calculation
Page 19 of 27
U.S. Forest Service OMB 0596-0217
FS-1500-17B
Attachment:B
USFS Agreement No.:Mod. No.:
Cooperator Agreement No.:
Financial Plan Matrix:Note: All columns may not be used. Use depends on source and type of contribution(s).
(a) (b)(c)(d)
Cash
COST ELEMENTS Noncash to Noncash In-Kind
Direct Costs Cooperator
Salaries/Labor $1,500.65 $7,823.92 $1,837.84 $0.00 $11,162.41
Travel $0.00 $268.00 $268.00 $0.00 $536.00
Equipment $0.00 $0.00 $0.00 $0.00 $0.00
Supplies/Materials $250.00 $314.97 $425.00 $0.00 $989.97
Printing $0.00 $0.00 $0.00 $0.00 $0.00
Other $0.00 $0.00 $0.00 $0.00 $0.00
Other $0.00
Subtotal $1,750.65 $8,406.89 $2,530.84 $0.00 $12,688.38
Coop Indirect Costs $1,593.11 $479.59 $2,072.70
FS Overhead Costs $280.10 $280.10
Total $2,030.75 $10,000.00 $3,010.43 $0.00
$15,041.18
(a+b) ÷ (e) = (f)
Total Cooperator Share
(c+d) ÷ (e) = (g)
Total (f+g) = (h)
24-PA-11060900-042
Note: This Financial Plan may be used when:
(1) No program income is expected and
(2) The Cooperator is not giving cash to the FS and
(3) There is no other Federal funding
Agreements Financial Plan (Short Form)
FOREST SERVICE CONTRIBUTIONS COOPERATOR CONTRIBUTIONS
(g)
20.01%
(h)
100.00%
(e)
Total
Total Project Value:
Matching Costs Determination
Total Forest Service Share =(f)
79.99%
Page 20 of 27
Standard Calculation
Job Description Cost/Day # of Days Total
Invasive Plant Program Coordinator $348.88 3.00 $1,046.64
Forest Botanist $454.01 1.00 $454.01
Total Salaries/Labor $1,500.65
Standard Calculation
Travel Expense Employees Cost/Trip # of Trips Total
Total Travel $0.00
Supplies/Materials # of Items Lump Sum Total
Planting/Seeding $250.00 $250.00
Total Supplies/Materials $250.00
Item # of Units Cost/Unit Total
Total Other $0.00
Current Overhead Rate Total
16.00%$280.10
Total FS Overhead Costs $280.10
WORKSHEET FOR
Standard Calculation
Standard Calculation
$1,750.65
Subtotal Direct Costs
Forest Service Overhead Costs
FS Non-Cash Contribution Cost Analysis, Column (a)
TOTAL COST $2,030.75
Other Expenses
Subtotal Direct Costs
Travel
Salaries/Labor
Supplies/Materials
$1,750.65
Page 21 of 27
Job Description Cost/Day # of Days Total
MCNWCB Coordinator $349.96 10.00 $3,499.60
Crewmember $196.56 22.00 $4,324.32
Total Salaries/Labor $7,823.92
Travel Expense Employees Cost/Trip # of Trips Total
Travel to/from worksites 400 miles X 0.67/mile $268.00
Total Travel $268.00
Supplies/Materials # of Items Cost/Item Total
PPE, herbicide, hand
pruners, heavy garbage
bags, etc.1.00 $314.97 $314.97
Total Supplies/Materials $314.97
Item # of Units Cost/Unit Total
Total Other $0.00
Current Overhead Rate Total
18.95%$1,593.11
$1,593.11
WORKSHEET FOR
Standard Calculation
FS Cash to the Cooperator Cost Analysis, Column (b)
Salaries/Labor
Travel
Supplies/Materials
Standard Calculation
Standard Calculation
Standard Calculation
TOTAL COST $10,000.00
$8,406.89
Total Coop. Indirect Costs
Other Expenses
Subtotal Direct Costs
Cooperator Indirect Costs
Subtotal Direct Costs
$8,406.89
Page 22 of 27
Job Description Cost/Day # of Days Total
MCNWCB Coordinator $349.96 4.00 $1,399.84
Office Mgr_Contract Admin $438.00 1.00 $438.00
Total Salaries/Labor $1,837.84
Travel Expense Employees Cost/Trip # of Trips Total
Travel to/from worksite 400 miles X 0.67/mile $268.00
Total Travel $268.00
Supplies/Materials # of Items Cost/Item Total
PPE/Field Supplies/herbicide 1.00 $400.00 $400.00
Office Supplies 1.00 $25.00 $25.00
Total Supplies/Materials $425.00
Item # of Units Cost/Unit Total
Total Other $0.00
Current Overhead Rate Total
18.95%$479.59
$479.59
WORKSHEET FOR
Cooperator Non-Cash Contribution Cost Analysis, Column (c)
Salaries/Labor
Travel
Supplies/Materials
Standard Calculation
Standard Calculation
Standard Calculation
TOTAL COST $3,010.43
$2,530.84
Total Coop. Indirect Costs
Other Expenses
Subtotal Direct Costs
Cooperator Indirect Costs
Subtotal Direct Costs
$2,530.84
Standard Calculation
Page 23 of 27
U.S. Forest Service OMB 0596-0217
FS-1500-17B
Attachment:C
USFS Agreement No.:Mod. No.:
Cooperator Agreement No.:
Financial Plan Matrix:Note: All columns may not be used. Use depends on source and type of contribution(s).
(a) (b)(c)(d)
Cash
COST ELEMENTS Noncash to Noncash In-Kind
Direct Costs Cooperator
Salaries/Labor $1,151.77 $15,647.84 $3,675.68 $0.00 $20,475.29
Travel $0.00 $469.00 $469.00 $0.00 $938.00
Equipment $0.00 $0.00 $0.00 $0.00 $0.00
Supplies/Materials $250.00 $696.95 $440.00 $0.00 $1,386.95
Printing $0.00 $0.00 $0.00 $0.00 $0.00
Other $0.00 $0.00 $0.00 $0.00 $0.00
Other $0.00
Subtotal $1,401.77 $16,813.79 $4,584.68 $0.00 $22,800.24
Coop Indirect Costs $3,186.21 $868.80 $4,055.01
FS Overhead Costs $224.28 $224.28
Total $1,626.05 $20,000.00 $5,453.48 $0.00
$27,079.53
(a+b) ÷ (e) = (f)
Total Cooperator Share
(c+d) ÷ (e) = (g)
Total (f+g) = (h)
24-PA-11060900-042
Note: This Financial Plan may be used when:
(1) No program income is expected and
(2) The Cooperator is not giving cash to the FS and
(3) There is no other Federal funding
Agreements Financial Plan (Short Form)
FOREST SERVICE CONTRIBUTIONS COOPERATOR CONTRIBUTIONS
(g)
20.14%
(h)
100.00%
(e)
Total
Total Project Value:
Matching Costs Determination
Total Forest Service Share =(f)
79.86%
Page 24 of 27
Standard Calculation
Job Description Cost/Day # of Days Total
Invasive Plant Program Coordinator $348.88 2.00 $697.76
Forest Botanist $454.01 1.00 $454.01
Total Salaries/Labor $1,151.77
Standard Calculation
Travel Expense Employees Cost/Trip # of Trips Total
Total Travel $0.00
Supplies/Materials # of Items Lump Sum Total
Planting/Seeding $250.00 $250.00
Total Supplies/Materials $250.00
Item # of Units Cost/Unit Total
Total Other $0.00
Current Overhead Rate Total
16.00%$224.28
Total FS Overhead Costs $224.28
WORKSHEET FOR
Standard Calculation
Standard Calculation
$1,401.77
Subtotal Direct Costs
Forest Service Overhead Costs
FS Non-Cash Contribution Cost Analysis, Column (a)
TOTAL COST $1,626.05
Other Expenses
Subtotal Direct Costs
Travel
Salaries/Labor
Supplies/Materials
$1,401.77
Page 25 of 27
Job Description Cost/Day # of Days Total
MCNWCB Coordinator $349.96 20.00 $6,999.20
Crewmember $196.56 44.00 $8,648.64
Total Salaries/Labor $15,647.84
Travel Expense Employees Cost/Trip # of Trips Total
Travel to/from worksites 700 miles X 0.67/mile $469.00
Total Travel $469.00
Supplies/Materials # of Items Cost/Item Total
PPE, herbicide, hand
pruners, heavy garbage
bags, etc.$696.95 $696.95
Total Supplies/Materials $696.95
Item # of Units Cost/Unit Total
Total Other $0.00
Current Overhead Rate Total
18.95%$3,186.21
$3,186.21
WORKSHEET FOR
Standard Calculation
FS Cash to the Cooperator Cost Analysis, Column (b)
Salaries/Labor
Travel
Supplies/Materials
Standard Calculation
Standard Calculation
Standard Calculation
TOTAL COST $20,000.00
$16,813.79
Total Coop. Indirect Costs
Other Expenses
Subtotal Direct Costs
Cooperator Indirect Costs
Subtotal Direct Costs
$16,813.79
Page 26 of 27
Job Description Cost/Day # of Days Total
MCNWCB Coordinator $349.96 8.00 $2,799.68
Office Mgr_Contract Admin $438.00 2.00 $876.00
Total Salaries/Labor $3,675.68
Travel Expense Employees Cost/Trip # of Trips Total
Travel to/from worksite 700 miles X 0.67/mile $469.00
Total Travel $469.00
Supplies/Materials # of Items Cost/Item Total
PPE/Field
Supplies/herbicide 1.00 $400.00 $400.00
Office Supplies 1.00 $40.00 $40.00
Total Supplies/Materials $440.00
Item # of Units Cost/Unit Total
Total Other $0.00
Current Overhead Rate Total
18.95%$868.80
$868.80
WORKSHEET FOR
Cooperator Non-Cash Contribution Cost Analysis, Column (c)
Salaries/Labor
Travel
Supplies/Materials
Standard Calculation
Standard Calculation
Standard Calculation
TOTAL COST $5,453.48
$4,584.68
Total Coop. Indirect Costs
Other Expenses
Subtotal Direct Costs
Cooperator Indirect Costs
Subtotal Direct Costs
$4,584.68
Standard Calculation
Page 27 of 27
FS-1500-19 (VER. 05/24)
OMB No. 0596-0217
EXP: 05/31/2027
MODIFICATION OF GRANT OR AGREEMENT PAGE OF
PAGES
1 5 + Att
1. U.S. FOREST SERVICE GRANT/AGREEMENT
NUMBER:
24-PA-11060900-042 (INVASIVE
PLANT INVENTORY PREVENTION
AND CONTROL IN MASON COUNTY)
2. RECIPIENT/COOPERATOR GRANT or
AGREEMENT NUMBER, IF ANY:
3. MODIFICATION NUMBER:
001
4. NAME/ADDRESS OF U.S. FOREST SERVICE UNIT ADMINISTERING
GRANT/AGREEMENT (unit name, street, city, state, and zip + 4):
Olympic National Forest
1835 Black Lake Blvd SW
Olympia, WA 98512
5. NAME/ADDRESS OF U.S. FOREST SERVICE UNIT ADMINISTERING
PROJECT/ACTIVITY (unit name, street, city, state, and zip + 4):
Olympic National Forest
1835 Black Lake Blvd SW
Olympia, WA 98512
6. NAME/ADDRESS OF RECIPIENT/COOPERATOR (street, city, state, and zip
+ 4, county):
MASON COUNTY
411 N 5TH ST
Shelton, Washington 98584-3466
7. RECIPIENT/COOPERATOR’S HHS SUB ACCOUNT NUMBER (For HHS
payment use only):
8.PURPOSE OF MODIFICATION
CHECK ALL
THAT APPLY: This modification is issued pursuant to the modification provision in the grant/agreement
referenced in item no. 1, above.
CHANGE IN PERFORMANCE PERIOD:
CHANGE IN FUNDING: Add Funding $18,996.00, See box 9.
ADMINISTRATIVE CHANGES: Update Contacts, Update Provisions and Incorporate Provisions, See Box 9.
OTHER (Specify type of modification):
Except as provided herein, all terms and conditions of the Grant/Agreement referenced in 1, above, remain unchanged and in
full force and effect.
9. ADDITIONAL SPACE FOR DESCRIPTION OF MODIFICATION (add additional pages as needed):
This modification to the agreement with the County will add $18,996.00, for a new total of $53,996.00 as described in the Original
Financial Plan -Attachment A and the attached modification 001 Financial Plan, Attachement A.1. All previously available funds
not expended remain available.
UPDATE THE FOLLOWING PROVISIONS:
REMOVE COOPERATOR CONTACT
Kela Hall-Wieckert
ADD COOPERATOR CONTACT
Heidi Steinbach
hsteinbach@masoncountywa.gov
ADD U.S. FOREST SERVICE PROGRAM CONTACT
Partnership Coordinator
Jennifer Garcia Santiago
jennifer.garciasantiago@usda.gov
SYSTEM FOR AWARD MANAGEMENT REGISTRATION REQUIREMENT (SAM). The County shall maintain current
organizational information and the original Unique Entity Identifier (UEI) provided for this agreement in the System for Award
Management (SAM) until receipt of final payment. This requires annual review and updates, when needed, of organizational
information after the initial registration. More frequent review and updates may be required for changes in organizational
information or agreement term(s). Any change to the original UEI provided in this agreement will result in termination of this
agreement and de-obligation of any remaining funds. For purposes of this agreement, System for Award Management (SAM)
FS-1500-19 (VER. 05/24)
OMB No. 0596-0217
EXP: 05/31/2027
means the Federal repository into which an entity must provide information required for the conduct of business as a Cooperative.
Additional information about registration procedures may be found at the SAM Internet site at www.sam.gov.
INDIRECT COST RATES- PARTNERSHIP. Indirect costs are approved for reimbursement or as a cost-share requirement and
have an effective period applicable to the term of this agreement.
1. If the County has never received or does not currently have a negotiated indirect cost rate, they are eligible for a de minimis
indirect cost rate up to 15 percent of modified total direct costs (MTDC). MTDC is defined as all direct salaries and wages,
applicable fringe benefits, materials and supplies, services, travel, and up to the first $50,000 of each subaward (regardless of the
period of performance of the subawards under the award).
2. For rates greater than 15 percent and less than 25 percent, The County shall maintain documentation to support the rate.
Documentation may include, but is not limited to, accounting records, audit results, cost allocation plan, letter of indirect cost rate
approval from an independent accounting firm, or other Federal agency approved rate notice applicable to agreements.
3. For a rate greater than 25 percent, the U.S. Forest Service may require that the County request a federally approved rate from the
County’s cognizant audit agency no later than 3 months after the effective date of the agreement. The County will be reimbursed
for indirect costs or allowed to cost-share at the rate reflected in the agreement until the rate is formalized in the negotiated indirect
cost rate (NICRA) at which time, reimbursements for prior indirect costs or cost-sharing may be subject to adjustment.
4. Failure to provide adequate documentation supporting the indirect cost rate, if requested, could result in disallowed costs and
repayment to the U.S. Forest Service.
AGREEMENT CLOSE-OUT. Within 120 days after expiration or notice of termination shall close out the agreement.
Any unobligated balance of cash advanced to the County must be immediately refunded to the U.S. Forest Service, including any
interest earned in accordance with 7CFR3016.21/2CFR 215.22.
Within a maximum of 120 days following the date of expiration or termination of this agreement, all financial performance and
related reports required by the terms of the agreement must be submitted to the U.S. Forest Service by the County.
If this agreement is closed out without audit, the U.S. Forest Service reserves the right to disallow and recover an appropriate
amount after fully considering any recommended disallowances resulting from an audit which may be conducted later.
PAYMENT/REIMBURSEMENT. The U.S. Forest Service shall reimburse the County for the U.S. Forest Service's share of actual
expenses incurred, not to exceed $18,996.00, as shown in modification 001 Financial Plan Attachment A.1. In order to approve a
Request for Reimbursement, the U.S. Forest Service shall review such requests to ensure payments for reimbursement are in
compliance and otherwise consistent with the terms of the agreement. The U.S. Forest Service shall make payment upon receipt of
the the County's annual invoice. Each invoice from the County must display the total project costs for the billing period, separated
by U.S. Forest Service and the County's share. In-kind contributions must be displayed as a separate line item and must not be
included in the total project costs available for reimbursement. The final invoice must display the County's full match towards the
project, as shown in the financial plan, and be submitted no later than 120 days from the expiration date.
Each invoice must include, at a minimum:
1. The County’s name, address, and telephone number.
2. U.S. Forest Service agreement number.
3. Invoice date.
4. Performance dates of the work completed (start & end).
5. Total invoice amount for the billing period, separated by U.S. Forest Service
and the County share with in-kind contributions displayed as a separate line item.
6. Display all costs, both cumulative and for the billing period, by separate cost
elements as shown on the financial plan.
7. Cumulative amount of U.S. Forest Service payments to date.
8. Statement that the invoice is a request for payment by “reimbursement”.
9. If using SF-270, a signature is required.
10. Invoice Number, if applicable.
The invoice must be forwarded to:
EMAIL: SM.FS.ASC_GA@USDA.GOV
FS-1500-19 (VER. 05/24)
OMB No. 0596-0217
EXP: 05/31/2027
FAX: 877-687-4894
POSTAL: USDA Forest Service
Albuquerque Service Center
Payments – Grants & Agreements
4000 Masthead Street NE
Albuquerque, NM 87109
Send a copy to: Cheryl Bartlett
Olympic National Forest
1835 Black Lake Blvd SW
Olympia, WA 98512
cheryl.bartlett@usda.gov
PROGRAM MONITORING AND PERFORMANCE REPORTS. The parties to this agreement shall monitor the work activities to
ensure that performance goals are being achieved.
The cooperator shall prepare a performance report for each reporting period that contains the following:
- A comparison of actual accomplishments to the goals established for the period. Wherever the output of the project can be readily
expressed in numbers, the report shall also include a computation of the cost per unit or output, asapplicable. Example: Goal-50
miles of trail maintenance; Actual-25 miles of trail work completed near mile marker 0.7. 25 miles x $422/mile = $10,500
- If established goals were not met, the report shall include (1) the reason for the delay, (2) a detailed explanation of why the goal
was not achieved and identify any factors that may have contributed to the delay, and (3) a plan of action for addressing the issue
and getting the project back on track. The plan should outline the specific steps that will be taken to address the issues and a
timeline for implementing these steps. This information will enable the Forest Service to understand the reasons for the delay to
determine if an agreement modification is warranted. Example: Due to severe weather conditions, the crew was unable to reach
certain areas impacted by landslides. The schedule has been modified to have a 5-person crew onsite starting in May, 2023 to
complete the remaining 25 miles of trails when optimal weather conditions are expected.
- The report shall also include any additional pertinent information relevant to the project.
For each ALN/CFDA, the performance report must include all relevant project work completed and/or invoiced for the reporting
period then submitted to the Forest Service Program Contact. The quarterly performance report for each respective ALN/CFDA is
due no later than 30 days after the reporting period ending March 31, June 30, September 30, December 31. The annual
performance report for each respective ALN/CFDA is due no later than 90 days after the reporting period ending March 31, June
30, September 30, December 31. The final performance report must be submitted either with the Cooperator’s final payment
request, or separately, no later than 120 days from the expiration date of the agreement, whichever is soonest.
For CFDA #10.717, a [QUARTERLY] progress report is required.
For CFDA # 10.699, an [ANNUAL] progress report is required.
For CFDA # 10.665, an [ANNUAL] progress report is required.
If financial and performance reports are not timely submitted according to the outlined terms and schedules, it is considered a
material breach of the agreement and will result in payment delays and could potentially lead to termination of the agreement.
NONDISCRIMINATION . The recipient/cooperator of this award must comply with all applicable Federal anti-discrimination
laws and regulations. For more information about USDA Civil Rights requirements, please visit https://www.usda.gov/about-
usda/general-information/staff-offices/office-assistant-secretary-civil-rights.
NONDISCRIMINATION STATEMENT – PRINTED, ELECTRONIC, OR AUDIOVISUAL MATERIAL . In accordance with
Federal civil rights law and U.S. Department of Agriculture (USDA) civil rights regulations and policies, the USDA, its Agencies,
offices, and employees, and institutions participating in or administering USDA programs are prohibited from discriminating based
on race, color, national origin, religion, sex, disability, age, marital status, family/parental status, income derived from a public
assistance program, political beliefs, or reprisal or retaliation for prior civil rights activity, in any program or activity conducted or
funded by USDA (not all bases apply to all programs). Remedies and complaint filing deadlines vary by program or incident.
Persons with disabilities who require alternative means of communication for program information (e.g., Braille, large print,
audiotape, American Sign Language, etc.) should contact the State or local Agency that administers the program or contact USDA
FS-1500-19 (VER. 05/24)
OMB No. 0596-0217
EXP: 05/31/2027
11. SIGNATURES
AUTHORIZED REPRESENTATIVE: BY SIGNATURE BELOW, THE SIGNING PARTIES CERTIFY THAT THEY ARE THE OFFICIAL REPRESENTATIVES
OF THEIR RESPECTIVE PARTIES AND AUTHORIZED TO ACT IN THEIR RESPECTIVE AREAS FOR MATTERS RELATED TO THE ABOVE-
REFERENCED GRANT/AGREEMENT.
11.A. THE COUNTY SIGNATURE 11.B. DATE
SIGNED
11.C. U.S. FOREST SERVICE SIGNATURE 11.D. DATE
SIGNED
(Signature of Signatory Official) (Signature of Signatory Official)
11.E. NAME (type or print): SHARON TRASK 11.F. NAME (type or print): KELLY D. LAWRENCE
11.G. TITLE (type or print): Mason County Commissioner’s
Chair
11.H. TITLE (type or print): Forest Supervisor
12. G&A REVIEW
12.A. The authority and format of this modification have been reviewed and approved for signature by:
______________________________________
CASSANDRA MCCARTHY (24-PA-11060900-042 MOD:001)
U.S. Forest Service Grants & Agreements Specialist
12.B. DATE
SIGNED
through the Telecommunications Relay Service at 711 (voice and TTY). Additionally, program information may be made available
in languages other than English.
To file a program discrimination complaint, complete the USDA Program Discrimination Complaint Form, AD-3027, found online
at How to File a Program Discrimination Complaint and at any USDA office or write a letter addressed to USDA and provide in
the letter all of the information requested in the form. To request a copy of the complaint form, call (866) 632-9992. Submit your
completed form or letter to USDA by: (1) mail: U.S. Department of Agriculture, Office of the Assistant Secretary for Civil Rights,
1400 Independence Avenue, SW, Mail Stop 9410, Washington, D.C. 20250-9410; (2) fax: (202) 690-7442; or (3) email:
program.intake@usda.gov.
USDA is an equal opportunity provider, employer, and lender.
ADD THE FOLLOWING PROVISION:
FUNDING EQUIPMENT. Federal funding under this agreement is not available for reimbursement of the County’s purchase of
equipment. Equipment is defined as having a fair market value of $10,000 or more per unit and a useful life of over one year.
FEDERAL TORT CLAIMS ACT. The United States, acting by and through the Forest Service, hereby agrees to bear any and all
liabilities of any kind related to the exercise of the Forest Service's rights under the Federal Tort
Claims Act (FTCA), 28 U.S.C. 2671 et. seq., or any other applicable act wherein Congress
specifically waived sovereign immunity of the United States
PAID SICK LEAVE REQUIREMENTS. Executive Order 13706, Establishing Paid Sick Leave for Federal Contractors, and its
implementing regulations, including the federal contractor paid sick leave clause at 29 CFR Part 13, Appendix A, apply to the
Cooperator and any subcontractors under this agreement. These regulatory requirements are incorporated by reference into this
agreement as if fully set forth in this agreement.
10. ATTACHED DOCUMENTATION (Check all that apply):
Revised Scope of Work
Revised Financial Plan
Other: Attachment A.1 Financial Plan
FS-1500-19 (VER. 05/24)
OMB No. 0596-0217
EXP: 05/31/2027
Paperwork Reduction Act Statement
According to the Paperwork Reduction Act of 1995, an agency may not conduct or sponsor, and a person is not required to respond, to a collection of information unless it displays a valid OMB
control number. Persons are not required to respond to this collection of information unless it displays a currently valid OMB control number. The OMB control number for this information collection
is 0596-0217. Response to this collection of information is mandatory. The authority to collect the information Section 7 of the Granger-Thye Act (16 U.S.C. 580d) and Title IV of the Federal Land
Policy and Management Act of 1976 (43 U.S.C. 1751-1753). The time required to complete this information collection is estimated to average 30 minutes per response, including the time for
reviewing instructions, searching existing data sources, gathering, and maintaining the data needed and completing and reviewing the collection of information. Send comments regarding this
burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to: U.S. Department of Agriculture, Clearance Officer, OIRM, 1400
Independence Avenue, SW, Room 404-W, Washington, D.C. 20250; and to the Office of Management and Budget, Paperwork Reduction Project (OMB# 0596-0217), 725 17th Street NW,
Washington, D.C. 20503.
In accordance with Federal civil rights law and U.S. Department of Agriculture (USDA) civil rights regulations and policies, the USDA, its Agencies, offices, and employees, and institutions
participating in or administering USDA programs are prohibited from discriminating based on race, color, national origin, religion, sex, gender identity (including gender expression), sexual
orientation, disability, age, marital status, family/parental status, income derived from a public assistance program, political beliefs, or reprisal or retaliation for prior civil rights activity, in any
program or activity conducted or funded by USDA (not all bases apply to all programs). Remedies and complaint filing deadlines vary by program or incident.
Persons with disabilities who require alternative means of communication for program information (e.g., Braille, large print, audiotape, American Sign Language, etc.) should contact the responsible
agency or USDA’s TARGET Center at (202) 720-2600 (voice and TYY) or contact USDA through the Federal Relay Service at (800) 877-8339. Additionally, program information may be made
available in languages other than English.
To file a program discrimination complaint, complete the USDA Program Discrimination Complaint Form, AD-3027, found online at How to File a Program Discrimination Complaint and at any
USDA office or write a letter addressed to USDA and provide in the letter all of the information requested in the form. To request a copy of the complaint form, call (866) 632-9992. Submit your
completed form or letter to USDA by: (1) mail: U.S. Department of Agriculture, Office of the Assistant Secretary for Civil Rights, 1400 Independence Avenue, SW, Washington, D.C. 20250-9410;
(2) fax: (202) 690-7442; or (3) email: program.intake@usda.gov.
USDA is an equal opportunity provider, employer, and lender.
The Privacy Act of 1974, 5 U.S.C. 552a and the Freedom of Information Act, 5 U.S.C. 552 govern the confidentiality to be provided for information received by the Forest Service.
U.S. Forest Service OMB 0596-0217
FS-1500-17B
Attachment:A.1 Title II Funds
USFS Agreement No.:Mod. No.:001
Cooperator Agreement No.:
Financial Plan Matrix:Note: All columns may not be used. Use depends on source and type of contribution(s).
(a) (b)(c)(d)
Cash
COST ELEMENTS Noncash to Noncash In-Kind
Direct Costs Cooperator
Salaries/Labor $1,849.53 $14,775.28 $3,675.68 $0.00 $20,300.49
Travel $0.00 $630.00 $280.00 $0.00 $910.00
Equipment $0.00 $0.00 $0.00 $0.00 $0.00
Supplies/Materials $0.00 $508.27 $490.00 $0.00 $998.27
Printing $0.00 $0.00 $0.00 $0.00 $0.00
Other $0.00 $0.00 $0.00 $0.00 $0.00
Other $0.00
Subtotal $1,849.53 $15,913.55 $4,445.68 $0.00 $22,208.76
Coop Indirect Costs $3,082.45 $861.13 $3,943.58
FS Overhead Costs $277.43 $277.43
Total $2,126.96 $18,996.00 $5,306.81 $0.00
$26,429.77
(a+b) ÷ (e) = (f)
Total Cooperator Share
(c+d) ÷ (e) = (g)
Total (f+g) = (h)
Total Project Value:
(e)
Total
20.08%
Agreements Financial Plan (Short Form)
24-PA-11060900-042
Note: This Financial Plan may be used when:
(1)No program income is expected and
(2)The Cooperator is not giving cash to the FS and
(3)There is no other Federal funding
FOREST SERVICE CONTRIBUTIONS COOPERATOR CONTRIBUTIONS
100.00%
(h)
(g)
Matching Costs Determination
Total Forest Service Share =(f)
79.92%
Page 1
Standard Calculation
Job Description Cost/Day # of Days Total
Invasive Plant Program Coordinator $348.88 4.00 $1,395.52
Forest Botanist $454.01 1.00 $454.01
Total Salaries/Labor $1,849.53
Standard Calculation
Travel Expense Employees Cost/Trip # of Trips Total
$0.00
Total Travel $0.00
Piece of Equipment # of Units Cost/Day # of Days Total
$0.00
Total Equipment $0.00
Supplies/Materials # of Items Cost/Item Total
$0.00
Total Supplies/Materials $0.00
Paper Material # of Units Cost/Unit Total
$0.00
Total Printing $0.00
Item # of Units Cost/Unit Total
$0.00
Total Other $0.00
Current Overhead Rate Total
15.00%$277.43
Total FS Overhead Costs $277.43
$1,849.53
Subtotal Direct Costs
Forest Service Overhead Costs
FS Non-Cash Contribution Cost Analysis, Column (a)
TOTAL COST $2,126.96
Printing
Other Expenses
Subtotal Direct Costs
Equipment
Travel
Salaries/Labor
Supplies/Materials
$1,849.53
WORKSHEET FOR
Standard Calculation
Standard Calculation
Standard Calculation
Standard Calculation
Job Description Cost/Day # of Days Total
$349.96 22.00 $7,699.12MCNWCB Coordinator
Crew Member $196.56 36.00 $7,076.16
Total Salaries/Labor $14,775.28
Travel Expense Employees Cost/Trip # of Trips Total
Travel to/from worksites 50 miles/trip @ $0.70/mi $35.00 18.00 $630.00
Total Travel $630.00
Piece of Equipment # of Units Cost/Day # of Days Total
$0.00
Total Equipment $0.00
Supplies/Materials # of Items Cost/Item Total
Misc M&S (herbicide, PPE, etc)1.00 $508.27 $508.27
Total Supplies/Materials $508.27
Paper Material # of Units Cost/Unit Total
$0.00
Total Printing $0.00
Item # of Units Cost/Unit Total
$0.00
Total Other $0.00
Current Overhead Rate Total
19.37%$3,082.45
$3,082.45
Standard Calculation
Standard Calculation
Standard Calculation
Standard Calculation
TOTAL COST $18,996.00
$15,913.55
Total Coop. Indirect Costs
Other Expenses
Subtotal Direct Costs
Cooperator Indirect Costs
Subtotal Direct Costs
$15,913.55
WORKSHEET FOR
Standard Calculation
Standard Calculation
Printing
FS Cash to the Cooperator Cost Analysis, Column (b)
Salaries/Labor
Travel
Equipment
Supplies/Materials
Job Description Cost/Day # of Days Total
Mason CNWCB Coordinator $349.96 8.00 $2,799.68
Office Manager/Contract Admin $438.00 2.00 $876.00
Total Salaries/Labor $3,675.68
Travel Expense Employees Cost/Trip # of Trips Total
Travel to/from worksites 50 miles/trip @ $0.70/mi $35.00 8.00 $280.00
Total Travel $280.00
Piece of Equipment # of Units Cost/Day # of Days Total
$0.00
Total Equipment $0.00
Supplies/Materials # of Items Cost/Item Total
Misc M&S (herbicide, PPE, etc)1.00 $450.00 $450.00
office supplies 1.00 $40.00 $40.00
Total Supplies/Materials $490.00
Paper Material # of Units Cost/Unit Total
$0.00
Total Printing $0.00
Item # of Units Cost/Unit Total
$0.00
Total Other $0.00
Current Overhead Rate Total
19.37%$861.13
$861.13
Standard Calculation
Printing
TOTAL COST $5,306.81
$4,445.68
Total Coop. Indirect Costs
Other Expenses
Subtotal Direct Costs
Cooperator Indirect Costs
Subtotal Direct Costs
$4,445.68
Standard Calculation
WORKSHEET FOR
Cooperator Non-Cash Contribution Cost Analysis, Column (c)
Salaries/Labor
Travel
Equipment
Supplies/Materials
Standard Calculation
Standard Calculation
Standard Calculation
Standard Calculation
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No. 10.1
From: Kell Rowen Ext: 286
Department: Community Development Briefing: ☒
Action Agenda: ☒
Public Hearing: ☒
Special Meeting: ☐
Briefing Date(s): May 19, June 2, 16, & 30, 2025 Agenda Date(s): July 8, August 5, August 19, 2025
Internal Review: ☐ Finance ☐ Human Resources ☒ Legal ☐ IT ☐ Risk ☒ Other
Building, Planning, EH, Sheriff’s Office, Public Works, Fire Marshal, Code Enforcement
Item: Amending Mason County Code Title 5, Chapter 5.18 Temporary Outdoor Public Events (TOPE)
Background/Executive Summary: In 2009, the Board of County Commissioners adopted an ordinance
amending Title 5, Chapter 5.18 including changing the title from Music Festivals to Temporary Outdoor
Public Event (TOPE). These new amendments clarify the regulatory framework with an increased
emphasis on public safety, interagency review and constitutional protection while adapting to smaller-
scale events that may still have significant community impact.
Although the Department of Community Development (DCD) is bringing this draft amendment forward,
it represents a collaborative effort among multiple county departments. Representatives from Public
Works, the Sheriff's Office, and Environmental Health worked alongside staff from Planning, Building,
the Fire Marshal, and Code Enforcement to develop a more comprehensive and practical update to Mason
County Code Chapter 5.18.
Associated Costs/Budget Impact (amount, funding source, budget amendment, etc.): None
Public Outreach: Website, Shelton-Mason County Journal, direct outreach to known venue operators.
Requested Action:
Public Hearing to consider the approval of the proposed amendments to the Mason County Code Title 5,
Chapter 5.18 Temporary Outdoor Public Events (TOPE).
Attachment(s): Revised Draft TOPE amendments to Title 5, Chapter 5.18 (redlined and clean version
with the most recent amendments); Comparison table (2009 vs 2025); Ordinance
Title 5 - BUSINESS LICENSES AND REGULATIONS
Chapter 5.18 TEMPORARY OUTDOOR PUBLIC EVENT*
Mason County, Washington, Code of Ordinances Created: 2024-07-02 08:32:59 [EST]
(Supp. No. 67, 5-24, Update 2)
Page 1 of 4
Chapter 5.18 TEMPORARY OUTDOOR PUBLIC EVENT*
Sections:
5.18.010 Definition.
"Temporary Outdoor Public Event" shall be any temporary activity lasting more than four contiguous hours
that is not designed or intended to be a permanent use of a structure(s) or the land it occupies and is open to the
public. Such events can include, but are not limited to, presentations of outdoor, live or recorded musical
entertainment or other events. Events which are not advertised as open to the public or events which are
authorized by public schools or government entities held on public lands1 shall not be classified as Temporary
Outdoor Public Events and shall not be subject to the standards set forth in this code section. Events protected by
the First and Fourth amendments of the United States Constitution, such as gatherings intended primarily for the
free expression of political or religious ideas shall not be subject to the standards set forth in this code section.
(Ord. No. 61-09, Att. A, 7-7-2009)
1 Public lands as defined herein shall be those properties owned and/or operated by government agencies
including state, county, municipal, township, district, or other governmental unit.
5.18.020 Basic clause.
A valid county permit shall be obtained by any person, persons, corporation, organization, landowner, or
lessor prior to allowing, encouraging, organizing, conducting, permitting, or advertising a temporary outdoor public
event ("Event"). Each event type, as defined in Section 5.18.010, requires an individual permit. Responsibility for
compliance with this provision and securing the necessary permits rests with all persons, corporations,
organizations, landowners, or lessors associated with the event.
(Ord. No. 61-09, Att. A, 7-7-2009)
5.18.030 Event location and duration limitations.
(a) Temporary Outdoor Public Events shall be allowed, upon approved application, within all Mason County
urban growth areas and any rural residential districts outside the urban growth areas. The approval of an
event permit provides for a temporary use of that property not otherwise allowed. All other regulations,
aside from the approved event, shall remain in effect.
(b) Location: Public events shall be operated in a location that is greater than three hundred feet from any
schoolhouse, church, house, residence or other human habitation. Variation from this requirement will be at
the discretion of the permitting authority and evaluated on an individual basis. Applicants who seek written
permission or waivers from property owners within three hundred feet of an event can submit
documentation to obtain a variance from this requirement. Events over 2,000 attendees must meet the
proximity standards of RCW 70.108.100.
(c) Events within these areas shall be limited to fourteen cumulative days on any individual property within a
twelve-month period. It is at the applicant's discretion as to how the days are utilized throughout the twelve-
month period.
(Ord. No. 61-09, Att. A, 7-7-2009)
Created: 2024-07-02 08:32:59 [EST]
(Supp. No. 67, 5-24, Update 2)
Page 2 of 4
5.18.040 Permit fee.
The fee for the temporary outdoor public event permit to meet the cost of administering the same shall be
three hundred fifty dollars or as indicated in the fee schedule for each reviewing department.
(Ord. No. 61-09, Att. A, 7-7-2009)
5.18.050 Age of applicant.
No permit shall be issued to any person under eighteen years of age, or twenty-one if alcohol is to be served.
(Ord. No. 61-09, Att. A, 7-7-2009)
5.18.060 Permit application; procedure.
(a) Application for a temporary outdoor public event permit shall be made to the Permit Assistance Center, 615
W. Alder Street, Shelton, WA 98584 and said application must be submitted sixty or more days prior to the
first day upon which said Event is to be or may be held.
(b) The County may require proper insurance, indemnification and hold harmless agreements, proof of
possession of any Federal, State, or locally required permits or licenses, damage deposits, deposits for
payment for cleanup, traffic control, security and other similar requirements which shall be identified in the
permit.
(c) A valid approved permit shall be posted at least ten days prior to each event and at all times during the event
in a conspicuous place where any event subject to this section is being conducted.
(Ord. No. 61-09, Att. A, 7-7-2009)
5.18.070 Conditions.
(a) Public Health Department: If food will be served on the premises, each vendor shall obtain the appropriate
Food Establishment Permit according to MCC 6.08.
1. Requirements for events with less than 2000 estimated maximum daily attendees:
a. Toilet Facilities: Approved means of sewage collection are toilets connected to an approved
public sewer, on-site septic system, large on-site septic system, or use of chemical toilets. Use of
pit privies and outhouses is prohibited. All Sewage generated at the event shall be disposed of in
accordance with MCC 6.76. The number of toilets shall be supplied according to the following
table:
Estimated Maximum Daily Attendees Required Number of Toilets
0-50 2
51-499 One for every 83 attendees
500-1999 Six for 500 attendees plus 2 for every additional
500 attendees
b. Potable water: Potable water, including that used for handwashing, must be sourced from an
approved public water system in compliance with WAC 246-290 and WAC 246-291 or bottled
water produced in accordance with WAC 16-165
Created: 2024-07-02 08:32:59 [EST]
(Supp. No. 67, 5-24, Update 2)
Page 3 of 4
2. Requirements for events with 2000 or more estimated maximum daily attendees shall comply with RCW
70.108 and WAC 246-374. Where WAC 246-374 conflicts with Mason County Code or other chapters of Title
246 WAC, the more stringent requirement shall apply.
(b) Public Safety Plan: This plan shall provide for an appropriate level of public safety under the authority and
approval of the Mason County Fire Marshal in consultation with additional local fire districts, Mason County
Sheriff’s Office, and Public Works. The contents of this plan shall include, but are not limited to the following
elements and details:
1. Fire Protection: The applicant shall demonstrate the event has approved fire protection devices and
equipment available at, or near any building, tent, stage or enclosure wherein or whereupon
persons may be expected to congregate at any time during the course of the event.
2. Traffic Control/Access: A Traffic Control/Access plan shall be submitted as part of the application
package that shows the measures intended to minimize impacts to the roads and traffic. This should
include a description of the expected traffic volumes, what measures will be used for traffic flow
control, and what signs are proposed. A Road Use Permit from the Public Works Department will be
required for road closures or event parking on County roads or in the County rights-of-way. Said
plan shall not be approved until it is demonstrated to the Mason County Sheriff's Office that
adequate traffic control and crowd protection policing have been contracted for or otherwise
provided by the applicant. Should the event location impact a state route, the appropriate state
agencies shall be involved in any traffic control and police protection plans.
3. Parking: A parking plan which includes a scale drawing shall be provided showing adequate off-
street parking facilities are available adjacent to the location for which the permit is requested.
Adequate ingress and egress shall be provided from such parking area to facilitate the movement of
any vehicle at any time to or from the parking area. If buses are to be used to transport people to
the event, it shall be shown that public parking or parking as described above is available at any site
buses depart for the event venue. Traffic resulting from any temporary activity shall not adversely
affect surrounding properties or adjoining rights of way. Any determination of adverse effects shall
be made by the Director of Public Works.
4. Crowd Managers: No fewer than two trained Crowd Managers, and not fewer than one trained
Crowd Manager for each 250 persons or portion thereof shall be provided for the event. The duties
of Crowd Managers shall include but not be limited to identifying, posting and maintaining egress
routes, mitigation of any fire hazards, verifying compliance with permit conditions, directing and
assisting with the evacuation of attendees in an emergency, assist emergency response personnel as
requested and any other duties as directed by the Fire Marshal or identified in the Public Safety
Plan. The training and qualifications of Crowd Managers shall be approved by the Fire Marshal or
his/her designee.
(c) Inspection: The applicant shall consent to allow the county and its representatives to come upon the
premises for purpose of inspection and enforcement of the terms and conditions of the permit.
(Ord. No. 61-09, Att. A, 7-7-2009)
5.18.080 Revocation of permit; statement of right.
The temporary outdoor public event permit issued under the provisions of this Chapter shall state in
substance that such permit is issued as a public safety, sanitary and fire requisition measure, and that the right of
the Department of Community Development to revoke such permit is a consideration of issuance. If any
Temporary Outdoor Public Event in Mason County is not being operated in accordance with the rules and
Created: 2024-07-02 08:32:59 [EST]
(Supp. No. 67, 5-24, Update 2)
Page 4 of 4
regulations prescribed in this Chapter and set forth in the State law, the permittee shall be subject to revocation of
the permit.
(Ord. No. 61-09, Att. A, 7-7-2009)
5.18.090 Appeals.
Administrative decisions of the Community Development Director or her/his designee shall be final and
conclusive, unless a written statement of appeal is filed using the appeal procedures contained in Mason County
Development Code Chapter 15.11 Appeals. Said statement shall set forth any alleged errors and/or the basis for
appeal and shall be accompanied by a fee in an amount as set by resolution of the board.
The timely filing of an appeal shall stay the effective date of the decision until such time as the appeal is
heard and decided or is withdrawn. The burden of proof regarding modification or reversal shall rest with the
appellant.
(Ord. No. 61-09, Att. A, 7-7-2009)
5.18.110 Severability.
If any section of this Chapter or its application to any person or circumstances is held invalid, the remainder
of this Chapter shall remain in effect.
(Ord. No. 61-09, Att. A, 7-7-2009)
Title 5 - BUSINESS LICENSES AND REGULATIONS
Chapter 5.18 TEMPORARY OUTDOOR PUBLIC EVENT*
Mason County, Washington, Code of Ordinances Created: 2024-07-02 08:32:59 [EST]
(Supp. No. 67, 5-24, Update 2)
Page 1 of 7
Chapter 5.18 TEMPORARY OUTDOOR PUBLIC EVENT*
Sections:
5.18.010 Definition.
"Temporary Outdoor Public Event" shall be any temporary activity lasting more than four contiguous hours
that is not designed or intended to be a permanent use of a structure(s) or the land it occupies and is open to the
public. Such events are open to the public with or without a fee for a specified period/duration of time that is
prearranged with and permitted by Mason County and will attract and accommodate the following number of250
people at any given time, or 50 people at any given time when located in a residential zone.
• Five thousand or more for events occurring with the Urban Growth Areas
• Three thousand or more for event occurring outside the Urban Growth Areas
Such events can include, but are not limited to, presentations of outdoor, live or recorded musical
entertainment or other large events which the applicant or Director of Community Development, or designee,
believes or has reason to believe will attract numbers of people as described above. Events for any number of
people which are not advertised as open to the public with or without a fee or events which are authorized by
public schools or governmental entities held on public lands1 shall not be classified as Temporary Outdoor Public
Events and shall not be subject to the standards set forth in this code section. Examples of events that are exempt
shall include, but not be limited to, the following: Events protected by the First and Fourth amendments of the
United States Constitution, such as gatherings intended primarily for the free expression of political or religious
ideas shall not be subject to the standards set forth in this code section.
(a) Events protected by the First and Fourth amendments of the United States Constitution, such as
gatherings intended primarily for the free expression of political or religious ideas.
(ab) Family reunions/picnics;
(bc) Weddings, Birthdays, Anniversaries, Funerals;
(cd) Events held on school grounds;
(de) Business or Corporate Retreats;
(ef) Organized religious events located at an established religious facility;
(fg) Events, uses or activities which have been authorized through an approved discretionary land use
permit; or which are conducted in a public park or on public lands1 with approval of the local governing
agencies;
(g) Events subject to the exemptions of subsection 5.18.060(c).
(Ord. No. 61-09, Att. A, 7-7-2009)
1 Public lands as defined herein shall be those properties owned and/or operated by government agencies
including state, county, municipal, township, district, or other governmental unit.
Formatted: Left
Formatted: Indent: Left: 0"
Formatted: Indent: Left: 0.33", First line: 0"
Created: 2024-07-02 08:32:59 [EST]
(Supp. No. 67, 5-24, Update 2)
Page 2 of 7
5.18.020 Basic clause.
A valid county permit shall be obtained by any person, persons, corporation, organization, landowner, or
lessor prior to allowing, encouraging, organizing, conducting, permitting, or advertising a temporary outdoor public
event ("Event"). Each event type, as defined in Section 5.18.010, requires an individual permit. Responsibility for
compliance with this provision and securing the necessary permits rests with all persons, corporations,
organizations, landowners, or lessors associated with the event.
It shall be unlawful for any person, persons, corporation, organization, landowner, or lessor to allow,
encourage, organize, conduct, permit or cause to be advertised a temporary outdoor public event ("Event") unless
a valid county permit has been obtained for the operation of said Event. One such permit shall be required for
each event as defined in Section 5.18.010. Criminal or civil liability for failure to comply with the provisions of this
chapter shall rest in all persons, corporations, organizations, landowners or lessors who are responsible for
obtaining permits under this provision.
(Ord. No. 61-09, Att. A, 7-7-2009)
5.18.030 Event location and duration limitations.
(a) Temporary Outdoor Public Events shall be allowed, upon approved application, within all Mason County
urban growth areas and any rural residential districts outside the urban growth areas. The approval of an
event permit provides for a temporary use of that property not otherwise allowed. All other regulations,
aside from the approved event, shall remain in effect.
(b) Location: Public events shall be operated in a location that is greater than three hundred feet from any
schoolhouse, church, house, residence or other human habitation. Variation from this requirement will be at
the discretion of the permitting authority and evaluated on an individual basis. Applicants who seek written
permission or waivers from property owners within three hundred feet of an event can submit
documentation to obtain a variance from this requirement. Events over 2,000 attendees must meet the
proximity standards of RCW 70.108.100.
(cb) Events within these areas shall be limited to fourteen cumulative days on any individual property within a
twelve-month period. It is at the applicant's discretion as to how the days are utilized throughout the twelve-
month period.
(Ord. No. 61-09, Att. A, 7-7-2009)
5.18.040 Permit required; fee regulation.
No temporary outdoor public event may be held in Mason County outside the limits of the incorporated
cities unless the person or persons sponsoring said event shall first obtain a permit as hereinafter provided and
shall comply with all regulations herein provided and that tThe fee for the temporary outdoor public event permit
to meet the cost of administering the same shall be three hundred fifty dollars or two hundred fifty dollarsas
indicated in the fee schedule for each reviewing department for each event.
(Ord. No. 61-09, Att. A, 7-7-2009)
5.18.050 Age of applicant.
No permit shall be issued to any person under eighteen years of age, or twenty-one if alcohol is to be served.
(Ord. No. 61-09, Att. A, 7-7-2009)
Formatted: Highlight
Created: 2024-07-02 08:32:59 [EST]
(Supp. No. 67, 5-24, Update 2)
Page 3 of 7
5.18.060 Permit application; procedure.
(a) Written aApplication for a temporary outdoor public event permit shall be made to the Permit Assistance
Center, 426 W. Cedar615 W. Alder Street, Shelton, WA 98584 and said application must be submitted sixty or
more days prior to the first day upon which said Event is to be or may be held. Approval of permits as herein
provided for shall be made within forty-five days after application therefore unless such permit shall be
denied. Denial of the permit by the Department of Community Development shall be in writing with reasons
for the denial and shall be subject to appeal to the Hearing Examiner by action filed within ten days of the
denial.
(b) The County may require proper insurance, indemnification and hold harmless agreements, proof of
possession of any Federal, State, or locally required permits or licenses, damage deposits, deposits for
payment for cleanup, traffic control, security and other similar requirements which shall be identified in the
permit.
(c) No fee, indemnification agreement or insurance requirement shall be imposed when prohibited by the First
and Fourteenth Amendments to the United States Constitution. Political or religious activity intended
primarily for the communication or expression of ideas shall be presumed to be a constitutionally protected
event. Factors that may be considered in evaluating whether or not the fee applies include the nature of the
event; the extent of commercial activity, such as the sales of food, goods, and services; product advertising
or promotion, or other business participation in the event; the use or application of any funds raised; if part
of any annual tradition or series, previous events in the sequence; and the public perception of the event.
(cd) A valid approved permit shall be posted at least ten days prior to each event and at all times during the event
in a conspicuous place where any event subject to this section is being conducted.
(Ord. No. 61-09, Att. A, 7-7-2009)
5.18.070 Submission of plans for approval; approving agencies.
Whenever approval by a County government agency other than the Department of Community Development
is required, application for such approval shall be made in the same manner at the times provided when applying
for a permit for the temporary outdoor public event. When any type of physical facility is required or subject to
approval hereunder, preliminary approval may be granted based upon specific plans proposed and submitted by
the applicant. All such facilities shall be subject to inspection by the approving agencies or departments. Should
the actual facility or construction fail to meet the standards approved in the proposed plans such preliminary
approval shall be withdrawn and any and all permits granted subject to such approval shall be withdrawn.
(Ord. No. 61-09, Att. A, 7-7-2009)
5.18.080 Pre-application conference.
Every person, corporate or organization representative, landowner or lessor applying for a new or modified
Temporary Outdoor Public Event permit shall attend a Pre-Application Conference. The purpose of this conference
is to discuss the nature of the proposed Event, the application and permit requirements, fees, review process and
schedule, applicable plans, map, policies and regulations. In order to expedite review of the application, the county
shall invite all affected departments, agencies and/or special districts to the Pre-Application Conference. County
staff will give preliminary feedback to the potential applicant based on the level of information provided by the
applicant at the conference and will inform the applicant of issues or special requirements that may result from
the Application. The more information provided by the applicant for the pre-application conference, the more
effective the comments from staff will be on the components of the proposed Event.
Created: 2024-07-02 08:32:59 [EST]
(Supp. No. 67, 5-24, Update 2)
Page 4 of 7
(Ord. No. 61-09, Att. A, 7-7-2009)
5.18.0790 Conditions.
(a) Public Health Department: No permit for a temporary outdoor public event shall be granted unless the
application is accompanied by the written approval of the Mason County Health Department indicating that
the applicants for said permit have complied with the health requirements of said department If food will be
served on the premises, each vendor shall obtain the appropriate Food Establishment Permit according to
MCC 6.08.
1. Requirements for events with less than 2000 estimated maximum daily attendees:
a. Toilet Facilities: Approved means of sewage collection are toilets connected to an approved
public sewer, on-site septic system, large on-site septic system, or use of chemical toilets. Use of
pit privies and outhouses is prohibited. All Sewage generated at the event shall be disposed of in
accordance with MCC 6.76. The number of toilets shall be supplied according to the following
table:
Estimated Maximum Daily Attendees Required Number of Toilets
0-50 2
51-499 One for every 83 attendees
500-1999 Six for 500 attendees plus 2 for every additional
500 attendees
b. Potable water: Potable water, including that used for handwashing, must be sourced from an
approved public water system in compliance with WAC 246-290 and WAC 246-291 or bottled
water produced in accordance with WAC 16-165
2. Requirements for events with 2000 or more estimated maximum daily attendees shall comply with RCW
70.108 and WAC 246-374. Where WAC 246-374 conflicts with Mason County Code or other chapters of Title
246 WAC, the more stringent requirement shall apply.for like or similar facilities. Said approval shall indicate
the type and adequacy of water supply to be provided, the type and adequacy of toilet, waste collection and
washing facilities to be provided, and if there is to be food served on the premises, the type and adequacy of
food preparation and food service facilities to be provided.
(b) Public Safety Plan: This plan shall provide for an appropriate level of public safety under the authority and
approval of the Mason County Fire Marshal in consultation with additional local fire districts, Mason County
Sheriff’s Office, and Public Works. The contents of this plan shall include, but are not limited to the following
elements and details:
1. Fire Protection: No permit shall be granted hereunder unless the applicant has shown that the
Mason County Fire Marshal The applicant shall demonstrate the event has approved fire protection
devices and equipment available at, or near any building, tent, stage or enclosure wherein or
whereupon persons may be expected to congregate at any time during the course of such
temporary outdoor publicthe event for which a permit is hereunder required.
2. Traffic Control/Access: A Traffic Control/Access plan shall be submitted as part of the application
package that shows the measures intended to minimize impacts to the roads and traffic. This should
include a description of the expected traffic volumes, what measures will be used for traffic flow
Created: 2024-07-02 08:32:59 [EST]
(Supp. No. 67, 5-24, Update 2)
Page 5 of 7
control, and what signs are proposed. A Road Use Permit from the Public Works Department will be
required for road closures or event parking on County roads or in the County rights-of-way. Said
plan shall not be approved until it is demonstrated to the Mason County Sheriff's Office that
adequate traffic control and crowd protection policing have been contracted for or otherwise
provided by the applicant. Should the event location impact a state route, the appropriate state
agencies shall be involved in any traffic control and police protection plans.
3. Parking: A parking plan which includes a scale drawing shall be provided showing adequate off-
street parking facilities are available adjacent to the location for which the permit is requested.
Adequate ingress and egress shall be provided from such parking area to facilitate the movement of
any vehicle at any time to or from the parking area. If buses are to be used to transport people to
the event, it shall be shown that public parking or parking as described above is available at any site
buses depart for the event venue. Traffic resulting from any temporary activity shall not adversely
affect surrounding properties or adjoining rights of way. Any determination of adverse effects shall
be made by the Director of Public Works.
4. Crowd Managers: No fewer than two trained Crowd Managers, and not fewer than one trained
Crowd Manager for each 250 persons or portion thereof shall be provided for the event. The duties
of Crowd Managers shall include but not be limited to identifying, posting and maintaining egress
routes, mitigation of any fire hazards, verifying compliance with permit conditions, directing and
assisting with the evacuation of attendees in an emergency, assist emergency response personnel as
requested and any other duties as directed by the Fire Marshal or identified in the Public Safety
Plan. The training and qualifications of Crowd Managers shall be approved by the Fire Marshal or
his/her designee.
(c) Traffic Control - Police Protection: No permit shall be granted hereunder unless it shall be approved by the
Mason County Sheriff's Department that adequate traffic control and crowd protection policing have been
contracted for or otherwise provided by the applicant. Should the event location impact a state route, the
appropriate state agencies shall be involved in any traffic control and police protection plans.
(d) Parking: Application for a permit under this title shall be accompanied by a scale drawing showing adequate
off street parking facilities having been available adjacent to the location for which the permit is requested.
Adequate ingress and egress shall be provided from such parking area to facilitate the movement of any
vehicle at any time to or from the parking area. PROVIDED, that should buses be used to transport persons to
the entertainment, amusement or assembly, it shall be shown that public parking or parking as described
above is available at any site from which buses are scheduled to transport persons to an event regulated by
this Chapter. Traffic resulting from any temporary activity shall not adversely affect surrounding properties
or adjoining rights of way. The Director of Public Works shall make any determination of adverse affects.
(ec) Inspection: No permit shall be granted hereunder unless tThe applicant shall in writing upon the application
for such a permit consent to allow the law enforcement and public health and fire control officers of the
county and its representatives to come upon the premises for which the permit has been granted for the
purpose of inspection and enforcement of the terms and conditions under which of the permit is granted.
(f) Location: No temporary outdoor public event shall be operated in a location that is closer than two hundred
fifty feet from any schoolhouse, church, house, residence or other human habitation. Variation from this
requirement will be at the discretion of the permitting authority and evaluated on an individual basis.
Applicants may seek written permission or waivers from property owners within 250 feet of an event to
submit when requesting a variation from this requirement.
(g) Traffic/Access Plan: A traffic control plan shall be submitted as part of the application package that shows the
measures intended to minimize impacts to the roads and traffic. This should include a description of the
expected traffic volumes, what measures will be used for traffic flow control, and what signs are proposed. A
Formatted: Numbered + Level: 1 + Numbering Style:
1, 2, 3, … + Start at: 1 + Alignment: Left + Aligned at:
0.58" + Indent at: 0.83"
Created: 2024-07-02 08:32:59 [EST]
(Supp. No. 67, 5-24, Update 2)
Page 6 of 7
Road Use Permit will be required for road closures or event parking on County roads or in the County road
rights-of-way.
(h) Public Safety Plan: A Public Safety Plan prepared and submitted in accordance with Chapter 4, Section
403.11.22 of the 202106 International Fire Code or most current edition. This plan shall provide for an
appropriate level of public safety under the authority and approval of the Mason County Fire Marshal in
consultation with additional local fire districts, as applicable. The contents of this plan shall include, but are
not limited to, provisions for emergency vehicle ingress and egress, fire protection, emergency medical
services, and the need for fire and emergency medical services personnel at the event.
(Ord. No. 61-09, Att. A, 7-7-2009)
5.18.100 Compliance with rules and regulations.
No application for a temporary outdoor public event permit shall be issued until the Department of
Community Development shall have had an investigation and report as to whether the location or place to be used
as a site for a temporary outdoor public event conforms to all rules and regulation of the Code of Mason County
and the state law, particularly in regard to land use, fire, health, building, sanitary conditions and toilet
conveniences.
(Ord. No. 61-09, Att. A, 7-7-2009)
5.18.11080 Revocation of permit; statement of right.
The temporary outdoor public event permit issued under the provisions of this Chapter shall state in
substance that such permit is issued as a public safety, sanitary and fire requisition measure, and that the right of
the Department of Community Development to revoke such permit is a consideration of issuance. If any
Temporary Outdoor Public Event in Mason County is not being operated in accordance with the rules and
regulations prescribed in this Chapter and set forth in the State law, the permittee shall be subject to revocation of
the permit, and the permittee or other individual responsible subject to such other punishment as the law and this
Chapter provide.
(Ord. No. 61-09, Att. A, 7-7-2009)
5.18.12090 Appeals.
Administrative decisions of the Community Development Director or her/his designee shall be final and
conclusive, unless a written statement of appeal is filed using the appeal procedures contained in Mason County
Development Code Chapter 15.11 Appeals. Said statement shall set forth any alleged errors and/or the basis for
appeal and shall be accompanied by a fee in an amount as set by resolution of the board.
The timely filing of an appeal shall stay the effective date of the decision until such time as the appeal is
heard and decided or is withdrawn. The burden of proof regarding modification or reversal shall rest with the
appellant.
(Ord. No. 61-09, Att. A, 7-7-2009)
Created: 2024-07-02 08:32:59 [EST]
(Supp. No. 67, 5-24, Update 2)
Page 7 of 7
5.18.130 Enforcement.
Mason County is hereby authorized and directed to see that all provisions of the state law and local rules and
regulations are enforced.
(Ord. No. 61-09, Att. A, 7-7-2009)
5.18.140 Violation; penalty.
Any person who shall violate or fail to comply with any provision of this chapter or who shall counsel, aid or
abet such a violation or failure to comply shall be deemed guilty of a gross misdemeanor and shall, upon conviction
thereof, be fined in the sum of not more than one thousand dollars or imprisoned in the County Jail for not more
than ninety days, or both. Compliance shall constitute minimum health, sanitation and safety provisions and failure
to comply with the terms and conditions shall constitute a public nuisance and shall be subject to all criminal, civil,
and equitable remedies as such.
(Ord. No. 61-09, Att. A, 7-7-2009)
5.18.1150 Severability.
If any section of this Chapter or its application to any person or circumstances is held invalid, the remainder
of this Chapter shall remain in effect.
(Ord. No. 61-09, Att. A, 7-7-2009)
Comparison of Mason County Code Chapter 5.18 (2009 vs 2025 Draft)
Topic 2009 Ordinance 2025 Draft Ordinance
Definition / Applicability Applied to events with
3,000–5,000+ attendees
depending on UGA status.
Now applies to any public
event lasting 4+ hours;
constitutional exemptions
included.
Permit Requirement &
Responsibility
Permit required for each
event; broad responsibility
language.
Clearer language on permit
obligation for all associated
parties.
Event Location & Proximity
Limits
250 ft setback from
sensitive uses; waiver
possible.
Increased to 300 ft with
reference to RCW
70.108.100 for 2,000+
attendees.
Duration Limitations Max 14 cumulative days per
property per 12 months.
Unchanged from 2009.
Permit Fee $250 flat fee. $350 or per department fee
schedule.
Minimum Age of Applicant 18+ or 21+ if alcohol
served.
Unchanged from 2009.
Application Procedure 60-day submittal, 45-day
approval window,
appealable denial.
Updated address; otherwise
unchanged.
Sanitation Requirements General health approval; no
numerical sanitation
standards.
Toilet count tables added;
pit privies prohibited; MCC
6.76 compliance.
Potable Water Standards Not specifically addressed. Must comply with WAC
246-290/291 or bottled
water standards per WAC
16-165.
Food Vendor Requirements General reference to health
permits.
Each vendor must obtain
Food Establishment Permit
per MCC 6.08.
Public Safety Plan
Requirements
Referencing 2006 IFC,
general fire protection
required.
More robust requirements
per 2021 IFC; safety plan
now mandatory.
Traffic & Parking Plan Required, but minimally
detailed.
Detailed plan with required
Road Use Permits and
agency coordination.
Crowd Management Not required or defined. Required: 1 per 250 people,
2 minimum, duties and
training outlined.
Inspection Consent General allowance for
inspection.
Explicit consent required in
writing for County
inspection and
enforcement.
Permit Revocation Revocation allowed if out of
compliance.
Clarified revocation as
condition of issuance.
Appeals Appeal via MCC Ch. 15.11;
standard language.
Same process, but language
clarified.
Severability Clause Standard severability
clause.
Unchanged from 2009.