HomeMy WebLinkAbout2025 Heritage Grant Contract with Harstine Island Community Club - ContractHERITAGE GRANT CONTRACT
This Heritage Grant Contract (this "Contract") is entered into as of March 28, 2025, by and between Mason
County (the "County"), and the Harstine Island Community Club (the "Grantee").
Harstine Island Community Club
Attn: Michelle Moline
P.O. Box 1635
Shelton, WA 98584
(360) 324-0224
RECITALS
AGREEMENT
2025A
Mason County
c/o Mason County Historic Preservation Commission
615 W Alder Street
Shelton, WA 98584
Attn: Luke Viscusi
(360) 427-9670 ext. 282
1. The Grantee has applied for a grant in the amount of $5,000 to install insulation in the
walls and reinsulate the ceiling of the Harstine Island Community Hall.
2. The County is granting up to the $4,000 requested for this project on a reimbursement
basis, based on receipts. All persons performing the work associated with this grant shall
act as an independent contractor(s), and not as an employee(s), on the terms and
conditions set forth herein. The money for this grant comes from fees collected by the
Mason County Auditor as authorized by RCW 36.22.170, which established a dedicated
fund for supporting local historic preservation.
In consideration of the foregoing and of the mutual promises set forth herein, and intending
to be legally bound, the parties herein agree as follows:
1. Engagement
2.Term.
(a) The County hereby agrees to reimburse the Grantee up to the full amount
of the grant based on receipts and a final report documenting the completion
of installing insulation in the walls and reinsulating the ceiling of the Harstine
Island Community Hall, as described in the scope -of -work (Exhibit "A"),
which shall be performed by independent contractor(s).
(b) The Grantee hereby accepts the engagement to have said work performed,
to present receipts and a final report for reimbursement and agrees to an
inspection of the final product prior to receiving payment under the terms and
conditions set forth herein.
(a) This Contract will commence on the date written above, and unless
modified by the mutual written agreement of the parties, shall continue until
six months from that date.
March 28, 2025, to September 28, 2025
The Grantee may request a one-time six-month extension. Extension requests
must be in writing and be submitted to the Mason County Historic
Preservation Commission for approval no later than 5:00 p.m. four months
from the date of the award (July 28, 2025).
3. Grantee's Obligations
(a) The Grantee shall provide a scope -of -work, consistent with the grant
application, which shall be attached to this contract as Exhibit A.
(b) Upon completion of the project the Grantee shall provide the County
with receipts or other proof of payment (ie. bank statements) for
reimbursement for the work approved by this grant award. At a minimum
the receipts or other proof of payment shall include the organization's
name, billing address, date of invoice (if applicable), date of payment,
and details of expenses. Invoices without proof of payment or the
aforementioned details will not be eligible for reimbursement. Grantees
will allow at least 60-days for reimbursement after the invoice has been
received by the County.
(0)
Upon completion of the granted project, a final report shall be submitted
by the Grantee to the Mason County Historic Preservation Commission.
The final report shall summarize the project, its completion and
outcomes. The final report shall also include before and after
photographs of the completed project (if applicable). The final report
shall be submitted to the Mason County Historic Preservation
Commission, 615 West Alder St, Shelton, WA 98584 within 10 calendar
days of the authorized grant completion date (October 8, 2025).
(d) Grant recipients are required to comply with all local, state, and federal
permit requirements, ordinances and laws. Non-compliance can result in
the revocation of approved funding.
Chair, Mason County Board of County Commissioners Date
Chair, Masontounty Historic Preservation Commission Date
Authorized Representative of the Grantee Date
2025A
EXHIBIT A
Harstine Island Community Club - $4,000.00
The Harstine Island Community Club will use the funds to install
insulation in the walls and reinsulate the ceiling of the Harstine Island
Community Hall. They will work volunteers and contractors to bring the
Hall up to proper insulation standards. Completion of this project will
continue to preserve the Harstine Island Community Hall, reduce
operational expense, and increase the comfort ant welfare of all the Hall
users.
2025A