The URL can be used to link to this page

Home My WebLink About2025/07/22 - Regular PacketBoard of Mason County Commissioners Draft Meeting Agenda Commission Chambers 411 N 5th St, Shelton, WA 98584 July 22, 2025 9:00 a.m. Commission meetings are live streamed at http://www.masonwebtv.com/ Regular Commission business meetings will be held in-person and via Zoom. Please click the Zoom meeting link posted on the Mason County homepage and use the “raise hand” feature to be recognized by the Chair to provide comment and testimony. Public comment and testimony can be provided in-person, via e-mail at msmith@masoncountywa.gov; mail in to the Commissioners’ Office at 411 N 5th St, Shelton, WA 98584; or call (360) 427- 9670 ext. 419. If you need to listen to the Commission meeting via telephone, please provide your telephone number to the Commissioners’ Office no later than 4:00 p.m. the Friday before the meeting. 1. Call to Order 2. Pledge of Allegiance 3. Roll Call 4. Correspondence and Organizational Business 4.1 Correspondence 5. Open Forum for Citizen Input Please see above options to provide public comment; 3 minutes per person, 15-minute time limit. 6. Adoption of Agenda Items appearing on the agenda after “Item 10. Public Hearings” may be acted upon before 9:15 a.m. 7. Approval of Minutes – July 7 and July 14, 2025 Briefing Minutes, July 8, 2025 Regular Meeting Minutes, and July 14, 2025 Special Meeting Minutes 8. Approval of Action Agenda Items listed under “Action Agenda” may be enacted by one motion unless a Commissioner or citizen requests an item be removed from the Action Agenda and considered a separate item. 8.1 Approval of Warrants and Treasurer Electronic Remittances Claims Clearing Fund Warrant # 8113814-8114021 $ 929,337.54 Direct Deposit Fund Warrant # 117699-118111 $1,032,123.38 Salary Clearing Fund Warrant # 7008998-7009034 $1,398,207.45 8.2 Approval to appoint Travis Adams as County Administrator and negotiate the contract. 8.3 Approval of the Resolution adopting the 2025-2026 Comprehensive Economic Development Strategy (CEDS) list as recommended by the Economic Development Council (EDC). 8.4 Approval of the following Mason County Officers, Employee’s and former Employee’s, pursuant to Mason County Ordinance 06-18, request for Defense & Indemnification coverage assigned by the County as named defendants in the case of John L. Corrigan, Sr. v Mason County, et al., case no. 25-2-00390-23, served upon the county on June 30, 2025 via Auditor’s Office: Stephen Greer, Patsy Robinson, and Anne Mullen. 8.5 Approval to purchase an air conditioning (AC) unit for the Building 10 server room for an estimated cost of $13,627.03 from the Real Estate Excise Tax (REET) funding. 8.6 Approval to allow the County Administrator to sign the Closeout De-Obligation Certification for the Jail Study Community Development Block Grant (CDBG) to de-obligate $345,467.89 of the un-spent grant funds. July 22, 2025 Regular Meeting Agenda | Page 2 of 2 8.7 Approval to allocate funds from the Treatment Sales Tax (TST) to expand the County’s Co-Responder program in the amount of $5,400 for the first year (2026) and $32,571.68 for the second year (2027), to close the required funding gap of a grant awarded by the Washington Association of Sheriffs and Police Chiefs (WASPC). 8.8 Approval of the Community Action Council contract amendment for Consolidated Homeless Grant (CHG) Housing and Essential Needs (HEN) funding in the amount of $220,000 for a period of two months. 8.9 Approval to allow the Director of Public Health to sign the Local Solid Waste Financial Assistance Program (LWSFAP) Contract renewal with the Department of Ecology (DOE) for $175,352. DOE provides $131,514 and Mason County provides $43,838 from solid waste tipping fees. 8.10 Approval to authorize Public Works to advertise a Request for Quotes (RFQ) for the hauling of biosolids and execute a two-year contract with a total of three one-year automatic renewal options. 9. Other Business (Department Heads and Elected Officials) 10. 9:15 a.m. Public Hearings and Items Set for a Certain Time Please see above options to provide public testimony. 10.1 Public Hearing to consider adopting a resolution to send the proposed establishment of the Island Lake Management District (LMD) # 1 to a vote of the property owners within the proposed district. Staff: Jennifer Beierle 10.2 Approval to continue the Public Hearing to consider the approval of the five (5) 2024 Open Space applications as recommended by the Assessor’s Office and Community Development to Tuesday, August 5, 2025 at 9:15 a.m. Staff: McKenzie Smith 11. Board’s Calendar and Reports 12. Adjournment MASON COUNTY TO: Board of Mason County Commissioners Reviewed FROM: Kariann Rutledge Ext. 380 DEPARTMENT: Support Services Action Agenda DATE: July 22, 2025 No. 4.1 ITEM: Correspondence 4.1.1 Received Notice of Special Occasion License for SHELTON SKOOKUM ROTARY CLUB FOUNDATION and HARSTINE ISLAND COMMUNITY CLUB. 4.1.2 Received Letter from FERC Regarding Extension to Submit the Spillway Training Wall Joint Assessment Report for the Cushman No.1 Spillway Development of the Cushman Project, FERC no.460 4.1.3 Received Letter from Jerry T.C. Ohail Regarding a Dead tree on County Road Right of Way Attachments: Originals on file with the Clerk of the Board. Washington State Liquor and Cannabis Board Licensing Division: Alcohol Unit 1025 Union Ave SE, P.O. Box 43098 Olympia, WA 98504-3098 Customer Service: (360) 664-1600 Fax: (360) 753-2710 Website: www.lcb.wa.gov NOTICE OF SPECIAL OCCASION LICENSE APPLICATION RETURN THIS NOTICE TO:LARESPONSE@LCB.WA.GOV July 02, 2025 To: MASON COUNTY COMMISSIONERS Organization Name: SHELTON SKOOKUM ROTARY CLUB FOUNDATION Organization Address: PO BOX 849, SHELTON, WA 98584 Contact Name: JERRY OBENDORF Contact DOB: 1/18/1948 Contact Phone: 360-463-6386 Special Occasion #: 441061 Event Date(s)/Time: 10/3/2025 10/5/2025; 10 AM TO 10 PM Event Location(s): PORT OF SHELTON (OUTDOORS) (ALL AGES)- 250 W. SANDERSON WAY, SHELTON, WA 98584 A SPECIAL OCCASION LICENSE ALLOWS THE ORGANIZATION TO: __Sell beer for consumption at the above specified date, time, and location. __Sell wine for consumption at the above specified date, time, and location. __Sell spirits by the individual serving for consumption at the above specified date, time, and location. __Sell beer, wine and spirits in unopened bottles or packages in limited quantities for off premise consumption at the above specified date, time, and location. You have 20 days from the date of this notice to provide input regarding this application. If we do not receive a response within 20 days, we will assume you have no objections to the issuance of the license. If you need additional time to respond, you must submit a written request with your reason(s) for an extension of up to 20 days. 1. Do you approve of the applicant? YES____ NO____ 2. Do you approve of the event location? YES____ NO____ If you have indicated disapproval of the applicant, location, or both, please submit a statement of all facts on which your objection(s) are based. ________________ _______________________________________________________________ Date Signature of Mayor, City Manager, County Commissioner or Designee Received 07/02/2025 Commissioners Randy Neatherlin, Sharon Trask and Pat Tarzwell. Travis Adams, Mckenzie Smith, LIQUOR Washington State Liquor and Cannabis Board Licensing Division: Alcohol Unit 1025 Union Ave SE, P.O. Box 43098 Olympia, WA 98504-3098 Customer Service: (360) 664-1600 Fax: (360) 753-2710 Website: www.lcb.wa.gov NOTICE OF SPECIAL OCCASION LICENSE APPLICATION RETURN THIS NOTICE TO: LARESPONSE@LCB.WA.GOV July 14, 2025 To: MASON COUNTY COMMISSIONERS Organization Name: HARSTINE ISLAND COMMUNITY CLUB Organization Address: 3371 E HARSTINE ISLAND DR N, SHELTON, WA, USA, 98584 Contact Name: KAREN EPPS Contact DOB: 7/7/1970 Contact Phone: 303-476-3266 Special Occasion #: 034755 Event Date(s)/Time: 8/29/2025 – 8/29/2025; 5:00 PM TO 7:00 PM Event Location(s): HARSTINE ISLAND COMMUNITY HALL - 3371 E HARSTINE ISLAND RD N, SHELTON, WA 98584 N/A A SPECIAL OCCASION LICENSE ALLOWS THE ORGANIZATION TO: __Sell beer for consumption at the above specified date, time, and location. __Sell wine for consumption at the above specified date, time, and location. __Sell spirits by the individual serving for consumption at the above specified date, time, and location. __Sell beer, wine and spirits in unopened bottles or packages in limited quantities for off premise consumption at the above specified date, time, and location. You have 20 days from the date of this notice to provide input regarding this application. If we do not receive a response within 20 days, we will assume you have no objections to the issuance of the license. If you need additional time to respond, you must submit a written request with your reason(s) for an extension of up to 20 days. 1. Do you approve of the applicant? YES____ NO____ 2. Do you approve of the event location? YES____ NO____ If you have indicated disapproval of the applicant, location, or both, please submit a statement of all facts on which your objection(s) are based. ________________ _______________________________________________________________ Date Signature of Mayor, City Manager, County Commissioner or Designee Received 07/14/2025 Commissioners Randy Neatherlin, Sharon Trask and Pat Tarzwell. Travis Adams, McKenzie Smith, LIQUOR Received 07/08/2025Commissioners Randy Neatherlin,Sharon Trask and Pat Tarzwell.Travis Adams, McKenzie Smith,F.E.R.C Received 07/14/2025Commissioners Randy Neatherlin,Sharon Trask and Pat Tarzwell.Travis Adams, McKenzie Smith,Loretta Swanson Board of Mason County Commissioners’ Briefing Minutes Mason County Commission Chambers, 411 N 5th Street, Shelton, WA 98584 DATE | Page 1 of 1 Week of July 7, 2025 Monday, July 7, 2025 10:00 A.M. Executive Session – RCW 42.30.110(1)(g) Qualifications of an Applicant for Public Employment Commissioners Neatherlin, Tarzwell, and Trask met in executive session for qualifications of an applicant for public employment from 10:00 a.m. to 12:05 p.m . Tim Whitehead and Kim Monroe were also in attendance. Tuesday, July 8, 2025 10:00 A.M. Executive Session – RCW 42.30.110(1)(g) Qualifications of an Applicant for Public Employment Commissioners Neatherlin, Tarzwell, and Trask met in executive session for qualifications of an applicant for public employment from 10:00 a.m. to 1:05 p.m. Tim Whitehead and Kim Monroe were also in attendance. Wednesday, July 9, 2025 10:00 A.M. Executive Session – RCW 42.30.110(1)(g) Qualifications of an Applicant for Public Employment Commissioners Neatherlin, Tarzwell, and Trask met in executive session for qualifications of an applicant for public employment from 10:00 a.m. to 11:30 a.m. Tim Whitehead and Kim Monroe were also in attendance. Respectfully submitted, _________________________ McKenzie Smith, Clerk of the Board BOARD OF MASON COUNTY COMMISSIONERS Sharon Trask, Pat Tarzwell, Randy Neatherlin, Chair Vice-Chair Commissioner Board of Mason County Commissioners’ Briefing Minutes Mason County Commission Chambers, 411 N 5th Street, Shelton, WA 98584 July 14, 2025 | Page 1 of 2 Week of July 14, 2025 Monday, July 14, 2025 9:00 A.M. Closed Session – RCW 42.30.140(4) Labor Discussion Commissioners Neatherlin, Tarzwell, and Trask met in closed session for labor negotiation from 9:00 a.m. to 10:00 a.m. Travis Adams, Chris Pinkston, Kayla Brinckmeyer, Cabot Dow, and Lindsey Smith were also in attendance. 10:00 A.M. Executive Session - RCW 42.30.110 (1)(c) Real Estate Commissioners Neatherlin, Tarzwell, and Trask met in executive session for real estate from 10:00 a.m. to 10:20 a.m. Travis Adams and Chris Pinkston were also in attendance. 10:20 A.M. Central Services – Travis Adams Commissioners Neatherlin, Tarzwell, and Trask were in attendance. • Travis and Kevin Shutty, Executive Director for the Economic Development Council (EDC), shared the 2025-2026 Comprehensive Economic Development Strategy (CEDS) list. The total amount of project costs is $171,003,209.27 and about ten percent (10%) of the funding has been secured by the sponsor agencies. Approved to move forward. • Nichole Wilston shared the request for Defense & Indemnification coverage assigned by the County as named defendants in the case of John L Corrigan, Sr. v Mason County, et al., case no. 25 -2-00390-23, served upon the county on June 30, 2025, via Auditor’s Office: Stephen Greer, Patsy Robinson, and Anne Mullen. Approved to move forward. • Kelly Frazier requested to purchase an air conditioning (AC) unit for the Building 10 server room for the estimated cost of $13,627.03 from Real Estate Excise Tax (REET) funding. Approved to move forward. • Jennifer Beierle discussed the close out of the Jail Study Community Development Block Grant (CDBG) and requested to de-obligate $345,467.89 of the remaining funds. Approved to move forward. • Jennifer shared the June 2025 financial report. Current Expense revenue $24,936,961 at 56%. Treasurer Department receipts $17,626,962. Current Expense expenditure $21,701,485 at 38%. Six- year specific revenue streams: Community Development revenue $1,225,908; Detention and Correction services $3,595; Current Expense property tax $6,205,699; Road Diversion property tax $627,719; County Road property tax $6,245,398; Current Expense sales tax $4,685,265; Criminal Justice tax $997,353; Rural Sales and Use tax $569,004; Homelessness Prevention filings $299,150; Lodging tax $371,389; and REET 1 and 2 $751,667 each. Total collected revenue $4,685,265.45; revenue budgeted $9.5 million; and projected end of year revenue $9,990,874.43. Current Expense cash $26,301,533. Special Fund cash $66,631,307. Motor Pool expenditure $811,925 at 38.66 %. Special and Other Fund revenue $26,376,623 at 47%. Special and Other Fund expenditure $23,591,818 at 33%. Total debt $15,820,733. Remaining debt capacity $203,161,663. • Cmmr. Trask discussed the proposed contract from Angela Avery Law for the Public Defender’s office. 10:50 A.M. Sheriff’s Office – Chief Dracobly & Chief Hanson Commissioners Neatherlin, Tarzwell, and Trask were in attendance. • Chief Dracobly discussed the Washington Association of Sheriffs and Police Chiefs (WASPC) grant to expand the County’s co-responder program. An allocation from Treatment Sales Tax (TST) will be required - $5,400 for the first year and $32,571.68 for the second year. Approved to move forward. • Chief Hanson provided an update on the Nisqually Jail population. The population has spiked twice in the last month. Booking limits were discussed. 11:00 A.M. Public Health – Melissa Casey Commissioners Neatherlin, Tarzwell, and Trask were in attendance. • Melissa shared the Community Action Council contract amendment for Consolidated Homeless Grant (CHG) Housing and Essential Needs (HEN) funding in the amount of $102,780. The amendment will reflect two months instead of one. Approved to move forward. Board of Mason County Commissioners’ Briefing Minutes Mason County Commission Chambers, 411 N 5th Street, Shelton, WA 98584 July 14, 2025 | Page 2 of 2 • Ian Tracy discussed the Local Solid Waste Financial Assistance Program (LWSFAP) renewal with the Department of Ecology for $175,352. The Department of Ecology provides $131,514.00 and Mason County contributes $43,838.00 from solid waste tipping fees. Approved to move forward. 11:10 A.M. Community Development – Kell Rowen Commissioners Neatherlin, Tarzwell, and Trask were in attendance. • Kell provided a quarterly update on SmartGov (permitting software), the appointment system, average permit turnaround time, building inspections, the scanning project paid for by American Rescue Plan Act (ARPA) funding, and code enforcement. • Kell requested to fill the open Program Support position. Approved to move forward. 11:25 A.M. Public Works – Loretta Swanson Utilities & Waste Management Commissioners Neatherlin, Tarzwell, and Trask were in attendance. • Richard Dickinson shared the Request for Quotes (RFQ) for biosolid removal and disposal (sludge hauling services). Approved to move forward. • Loretta shared the Solid Waste Recycling and Outer Station Transfer contract with Mason County Garbage, Inc. and requested to renew the contract. • Stephanie Buhrman presented the Public Works Utilities and Waste Rate Review PowerPoint. Topics included staff recommendations, North Bay Case Inlet sewer, Belfair sewer, Rustlewood sewer, Beards Cove water, and Rustlewood water. • Loretta provided an update on the Skokomish Valley Road project. Respectfully submitted, _________________________ McKenzie Smith, Clerk of the Board BOARD OF MASON COUNTY COMMISSIONERS Sharon Trask, Pat Tarzwell, Randy Neatherlin, Chair Vice-Chair Commissioner Board of Mason County Commissioners Proceedings Commission Chambers 411 N 5th St, Shelton, WA 98584 July 8, 2025 1. Call to Order – The Chairperson called the regular meeting to order at 9:00 a.m. 2. Pledge of Allegiance – Travis Adams led the flag salute. 3. Roll Call – Present: Present: Commissioner District 1 – Randy Neatherlin; Commissioner District 2 – Pat Tarzwell; Commissioner District 3 – Sharon Trask. 4. Correspondence and Organizational Business 4.1 Correspondence 4.1.1 Washington State Liquor and Cannabis Board sent notice of special occasion license application for Harstine Island Community Club. 4.1.2 Public Utility District (PUD) No. 3 sent notice of planned power outage for the Tahuya Peninsula area. 4.1.3 Comcast sent notice of changes to Xfinity TV services. 4.1.4 United States Army Corps of Engineers sent notice of application for Department of the Army permits to harvest clams and oysters in Hood Canal and Liberty Bay. 4.1.5 Washington State Liquor and Cannabis Board sent notice of liquor license application for Belfair Gas & Mini. 4.1.6 Department of the Interior sent notice of issued payments under the Payments in Lieu of Taxes (PILT) program. 5. Open Forum for Citizen Input Dean Jewett shared concerns around the Community Lifeline contract and grants, the Housing and Behavioral Health Board recommendation to provide funding to Coastal Community Action Program (CCAP), a grievance filed against individuals on the Housing and Behavioral Health Board, and the need for a proactive approach around RVs. 6. Adoption of Agenda Cmmr. Neatherlin/Tarzwell moved and seconded to adopt the agenda as published. Motion carried unanimously. Neatherlin-aye; Tarzwell-aye; Trask-aye. 7. Approval of Minutes Cmmr. Tarzwell/Neatherlin moved and seconded to adopt the June 23 and June 30, 2025 Briefing Minutes and June 24, 2025 Regular Meeting Minutes as presented. Motion carried unanimously. Neatherlin-aye; Tarzwell-aye; Trask-aye. 8. Approval of Action Agenda 8.1 Approval Warrants and Treasurer Electronic Remittances Claims Clearing Fund Warrant # 8113304-8113813 $2,678,576.08 Direct Deposit Fund Warrant # 117287-117698 $ 957,955.01 Salary Clearing Fund Warrant # 7008972-7008997 $ 664,779.60 Treasurer Electronic Remittance $ 301,369.26 8.2 Approval for Public Works Utilities and Waste Management to purchase Tyler Technologies MUNIS Enterprise Resources Planning (ERP) software for water, sewer, and solid waste fund utilization. July 8, 2025 | Page 2 of 2 8.3 Approval for the Chair to sign the letter to the County Road Administration Board (CRAB) returning Rural Arterial Program (RAP) grant funding for County Road Project (CRP) 2042 for the Shelton Valley Road culvert replacement project from milepost 1.94 to milepost 2.06 with the corrected repayment amount of $3,764.64. 8.4 Approval to nominate Jacqueline Earley to the Pacific Mountain (PacMtn) Workforce Development Board of Directors for a three-year term expiring June 30, 2028. 8.5 Approval to set a Public Hearing for Tuesday, August 5, 2025, at 9:15 a.m. to take public testimony and consider amendments to Mason County Code Chapter 5.18 Temporary Outdoor Public Events (TOPE) and to set a Public Hearing for Tuesday, August 19, 2025, at 9:15 a.m. to deliberate and vote on said amendments. 8.6 Approval of the letter to the City of Bremerton Mayor, Greg Wheeler, regarding ongoing discussions about Belfair sewer service. Cmmr. Neatherlin/Tarzwell moved and seconded to approve action items 8.1 through 8.6. Motion carried unanimously. Neatherlin-aye; Tarzwell-aye; Trask-aye. 9. Other Business (Department Heads and Elected Officials) Loretta Swanson, Public Works Director, discussed the Bear Gulch fire in Lake Cushman. Steve Duenkel, Auditor, shared that ballots will be sent for the August primary, ballot drop boxes will received upgraded sensors, and June passport revenue was over $50,000. 10. 9:15 a.m. Public Hearings and Items Set for a Certain Time Please see above options to provide public testimony. These options are available only while COVID-19 OPMA meeting restrictions are in place. No Public Hearings set for this time. 11. Board’s Calendar and Reports – The Commissioners reported on meetings attended the past week and announced their upcoming weekly meetings. 12. Adjournment – The meeting adjourned at 9:24 a.m. ATTEST: ____________________________ McKenzie Smith, Clerk of the Board BOARD OF COUNTY COMMISSIONERS MASON COUNTY, WASHINGTON _______________________________ Sharon Trask, Chair _______________________________ Pat Tarzwell, Vice-Chair ________________________________ Randy Neatherlin, Commissioner Board of Mason County Commissioners Proceedings Commission Chambers 411 N 5th St, Shelton, WA 98584 July 14, 2025 1. Call to Order – The Chairperson called the special meeting to order at 1:00 p.m. 2. Cmmr. Tarzwell led the pledge of allegiance. 3. Roll Call – Present: Commissioner District 1 – Randy Neatherlin; Commissioner District 2 – Pat Tarzwell; Commissioner District 3 – Sharon Trask. 4. Public Comment No public comment. 5. Approval of Action Agenda Items listed under “Action Agenda” may be enacted by one motion unless a Commissioner or citizen requests an item be removed from the Action Agenda and considered a separate item. 5.1 Approval of the Resolution declaring Mason County a disaster area and requesting the Honorable Governor of the State of Washington to issue a similar declaration and render all required and available assistance vital to the security, well-being, and health of the citizens of the State of Washington. (Exhibit A, Resolution No. 2025-045) 5.2 Approval of the Resolution declaring Mason County in a state of emergency due to the Bear Gulch and Toonerville wildfires. (Exhibit B, Resolution No. 2025-046) Cmmr. Neatherlin/Tarzwell moved and seconded to approve items 5.1 through 5.2. Motion carried. Neatherlin-aye; Tarzwell-aye; Trask-aye. 6. Adjournment – The meeting adjourned at 1:02 p.m. ATTEST: ____________________________ McKenzie Smith, Clerk of the Board BOARD OF COUNTY COMMISSIONERS MASON COUNTY, WASHINGTON _______________________________ Sharon Trask, Chair _______________________________ Pat Tarzwell, Vice-Chair ___________________________ Randy Neatherlin, Commissioner Mason County Agenda Request Form To: Board of Mason County Commissioners Item No. From: Kariann Rutledge Ext: 380 Department: Central Services Briefing: ☐ Action Agenda: ☒ Public Hearing: ☐ Special Meeting: ☐ Briefing Date(s): Click or tap here to enter text. Agenda Date(s): 07/22/2025 Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other (This is the responsibility of the requesting Department) Item: Approval of Warrants & Treasurer Electronic Remittances Claims Clearing Fund Warrant # 8113814-8114021 $ 929,337.54 Direct Deposit Fund Warrant # 117699-118111 $ 1,032,123.38 Salary Clearing Fund Warrant # 7008998-7009034 $ 1,398,207.45 Background/Executive Summary: The Board approved Resolution no. 80-00 Payment of Claims Against County: Procedure Authorizing Warrant Issue and Release Prior to Board Claim Approval. Mason County Code 3.32.060(a) requires that the Board enter into the minutes of the County Commissioners the approval of claims listing warrant numbers. Claims Clearing YTD total $ 24,969,158.42 Direct Deposit YTD total $ 12,704,075.65 Salary Clearing YTD total $ 13,136,052.11 Budget Impact (amount, funding source, budget amendment, etc.): See above. Public Outreach: N/A Requested Action: Approval of the aforementioned Claims Clearing Fund, Direct Deposit Fund, Salary Clearing Fund, and Treasurer Electronic Remittance warrants. Attachment(s): Originals on file with Financial Services and the Treasurer’s Office; copies on file with the Clerk of the Board Mason County Agenda Request Form To: Board of Mason County Commissioners Item No. From: Kim Monroe Ext: 422 Department: Human Resources Briefing: ☐ Action Agenda: ☒ Public Hearing: ☐ Special Meeting: ☐ Briefing Date(s): Click or tap here to enter text. Agenda Date(s): July 22, 2025 Internal Review: ☐ Finance ☒ Human Resources ☒ Legal ☐ IT ☐ Risk ☐ Other (Please ensure proper internal review channels have been followed, this is the responsibility of the requesting Department) Item: Authorization to Appoint Travis Adams as County Administrator and Negotiate Contract Background/Executive Summary: Travis Adams has been selected as the incoming County Administrator following a competitive recruitment process. Prior to extending an official offer of employment, the proposed employment contract and terms must be reviewed and approved by the Board of County Commissioners (BOCC). Associated Costs/Budget Impact (amount, funding source, budget amendment, etc.): Labor and Benefits as allocated Public Outreach: N/A Requested Action: Approval of the initial employment offer and contract for the County Administrator position. Attachment(s): Contract EMPLOYMENT AGREEMENT Between the Mason County Board of Commissioners and Travis Adams as County Administrator. This Employment Agreement (“Agreement”) is entered into this ___ day of ____________, 2025 by and between the Mason County Board of Commissioners (the “Board”) and Travis Adams (the “County Administrator”). This agreement elaborates upon and is to be construed as in addition to the Mason County Personnel and Administrative Policies which govern Mason Count employment relationships for non-represented employees county-wide. 1. Appointment and Scope The Board hereby appoints Travis Adams to serve as County Administrator for Mason County, as established and governed in accordance with Resolution #109-02, Establishing the Office of County Administrator. The County Administrator is employed to assist the Board as its chief administrator with the oversight of those County operations within the Board’s executive authority, and as set forth in applicable laws, the County Administrator job description attached hereto as Appendix A, and such additional duties as may be assigned by the Board. The County Administrator reports to and is subject to the supervision of the Board collectively. 2. Term of Employment This Agreement shall commence on August 1, 2025, and shall continue indefinitely until terminated by either party subject to the provisions of this agreement and may be amended periodically as necessary to comply with County Ordinances and Personnel Policy. Nothing in this agreement shall grant the County Administrator property right in the position or interfere with the right of the Board to terminate the services of the County Administrator at any time, with or without cause, subject only to the provisions of this agreement pertaining to termination of the agreement. 3. Compensation and Benefits The Administrator is a salaried, exempt employee and is not eligible for overtime compensation. The County Administrator shall receive: -A base annual salary consistent with Range 52 Step 6 of the County’s pay schedule, effective January 1, 2025 at the base salary rate of 175,012.08 annually. - Step increases within the assigned pay range will be awarded annually until the top of the assigned range is reached. Step increases are effective on the first day of the month following the appointment to the position, subject to the discretion of the Board and based on satisfactory work performance. -Eligibility for longevity will be awarded based on the continuous length of employment with Mason County in accordance with Mason County Personnel Policy Section 5. 3 . Increase to longevity pay, if applicable, will be in compliance with the County’s compensation policy for non-represented employees. -In alignment with the appointment of the County Administrator, a longevity pay adjustment of 6% of the base salary, in accordance with the County’s compensation policy for non-represented employees, will be added to the base salary to establish the annual compensation rate in recognition of continuous service to the County. -The County Administrator shall also receive cost-of-living adjustments (COLA) commensurate with compensation adjustments made for non-represented County employees. In addition, the County Administrator is eligible to participate in all standard benefit programs provided to non-represented County employees, including but not limited to: - Health, dental, and vision insurance - PERS Retirement and pension contributions - Vacation leave of 25 days per year - Sick leave and other applicable leave - Reimbursement for authorized travel, training, and professional development expenses 4. Hours of Work The County Administrator is expected to work approximately forty (40) hours per week, with core hours typically from 6:30 a.m. to 3:00 p.m., Monday through Friday, to effectively perform job functions in support of the County. The parties acknowledge and agree that the nature of the position requires the Administrator to devote substantial time outside of standard business hours to fulfill responsibilities. This may include evenings, weekends, and holidays, as necessary to attend meetings, and functions related to County business. 5. Performance Evaluation The Board shall evaluate the performance of the County Administrator at least annually. The evaluation process, timing, and criteria shall be mutually agreed upon by both parties. 6. Termination A. Termination Without Cause The Board may terminate this Agreement without cause upon thirty (30) days’ written notice. B. Termination for Cause The Board may terminate this Agreement for cause, upon written notice. “Cause” shall include, but is not limited to: - Willful neglect of duties - Misconduct or gross mismanagement - Conviction of a felony or crime of moral turpitude - Violation of County policies, ethics laws, or applicable regulations - Acts of dishonesty, fraud, or breach of fiduciary duty - Repeated failure to perform duties after written notice and reasonable opportunity to cure In such case, the County Administrator shall be provided written notice specifying the grounds for termination and shall be afforded the opportunity to respond before final Board action. C. Voluntary Resignation The County Administrator may resign at any time by providing sixty (60) days’ written notice. The Board may waive or shorten this notice period at its discretion. 7. Confidentiality The County Administrator shall not, during the term of this Agreement or thereafter, disclose or use any confidential or proprietary information obtained during the course of employment with the County, except as may be required in the performance of official duties or as authorized by law. This includes but is not limited to: - Personnel matters - Financial data not publicly disclosed - Legal strategies and privileged communications - Sensitive operational plans or security protocols This obligation shall survive termination of this Agreement. 8. Outside Employment The County Administrator shall devote full professional time to the performance of County duties and shall not accept any outside employment or professional engagements without the prior written consent of the Board. 9. Indemnification To the extent permitted by law, the County shall defend, hold harmless, and indemnify the County Administrator from legal liability arising out of the lawful performance of official duties, in accordance with County policies. 10. Entire Agreement This document constitutes the entire agreement between the parties. Any prior agreements, written or oral, are hereby superseded. 11. Amendment This Agreement may only be amended in writing, signed by both parties. 12. Governing Law This Agreement shall be governed by and interpreted in accordance with the laws of the State of Washington. IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above. ______________________________ Sharon Trask Chair, Board of Commissioners Date: __________________ ______________________________ Travis Adams County Administrator Date: __________________ Mason County Agenda Request Form To: Board of Mason County Commissioners Item No. From: Travis Adams Ext: 530 Department: County Administrator Briefing: ☒ Action Agenda: ☒ Public Hearing: ☐ Special Meeting: ☐ Briefing Date(s): July 14, 2025 Agenda Date(s): July 22, 2025 Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other (Please ensure proper internal review channels have been followed, this is the responsibility of the requesting Department) Item: Comprehensive Economic Development Strategy List Background/Executive Summary: The Comprehensive Economic Development Strategy (CEDS) list is a public infrastructure project list that is developed annually by the Economic Development Council (EDC). Sponsors provide information on their projects related to community need, project readiness, probability of being funded, project location, and number of jobs created. Projects must be sponsored by a government entity to qualify for the CEDS process and are broken into construction-ready and planning categories. The EDC notifies public entities that applications are being accepted. Staff then compiles a draft list of projects which is presented to the EDC Board of Directors for approval and then submitted to the County. Associated Costs/Budget Impact (amount, funding source, budget amendment, etc.): Total amount of project costs is $171,003,209.27. About ten percent (10%) of the funding has been secured by the sponsor agencies. Public Outreach: Public solicitation. Requested Action: Approval of the Resolution adopting the 2025-2026 Comprehensive Economic Development Strategy (CEDS) list as recommended by the Economic Development Council (EDC). Attachment(s): Resolution Project List Resolution No. A RESOLUTION ESTABLISHING THE COMPREHENSIVE ECONOMIC DEVELOPMENT STRATEGY PROJECT LIST FOR 2025-2026 WHEREAS, in agreement between Mason County and the Economic Development Council (EDC), one of the tasks is to compile the Comprehensive Economic Development Strategy (CEDS) list for Mason County, Washington; and, WHEREAS, the EDC has solicited suggested projects from local Mason County jurisdictions and community groups for possible infrastructure improvements to enhance economic sustainability throughout Mason County; and, WHEREAS, State Legislature has authorized Mason County to retain .09 percent of retail sales taxes annually for economic development projects; and, WHEREAS, eligibility for funding must be demonstrated by a list of projects; and, WHEREAS, the EDC has recommended a list of projects which updates the current infrastructure needs which the Commissioners have reviewed; and, WHEREAS, the Commissioners have identified the following list and priorities as listed in Exhibit A; and, NOW, THEREFORE, BE IT RESOLVED, that the Board of County Commissioners of Mason County hereby adopts the attached list of priorities for inclusion in the 2025-2026 CEDS publication. DATED this 22nd day of July, 2025. ATTEST: ________________________________ McKenzie Smith, Clerk of the Board APPROVED AS TO FORM: ________________________________ Tim Whitehead, Chief Deputy Prosecuting Attorney BOARD OF COUNTY COMMISSIONERS MASON COUNTY, WASHINGTON ___________________________________ Sharon Trask, Chair ___________________________________ Pat Tarzwell, Vice-Chair ___________________________________ Randy Neatherlin, Commissioner Lead Organization Partnerships Project Title Project Type Total Cost % of secured funding Secured Funding Funding Request Funding From State, Federal, Other Phase Area of County Year Added Belfair Water District #1 NA Romance Hill Booster Station Skit Replacement Utilities, Public Safety, Econ Dev $ 190,000.00 20.00% $ 38,000.00 $ 152,000.00 Belfair Water Construction Romance Hill Booster Station 400 NE Romance Hill 2025 Belfair Water District #1 Providing labor for local contractors Belfair Water Lower Shop Equipment Storage Utilities;Protecting the Rate Payers investments in Vehicles and Equipment $ 125,000.00 20.00% $ 25,000.00 $ 100,000.00 Belfair Water Dist Revenue Construction Urban Growth Area 2025 City of Shelton Squaxin Island Tribe, Port of Shelton, Mason County North Diversion Sewer Lift Station and Force Main Utilities, Land Use, Environmental, Economic Development $ 1,150,000.00 5.00% $ 575,000.00 $ 1,092,500.00 City Rates & GFC's, possibly city rates & Construction Urban Growth Area 2021 Mason County Public Works Mason County is obligated to accommodate construction as a condition of the WSDOT Belfair Sewer Utility Relocation - SR 3 Fish Barrier Removal Projects Utilities, Transportation, Environmental $ 500,000.00 0.00% $ - $ 300,000.00 Local and Community Grant, DOE Water Construction Belfair UGA N/A Mason County Public Works Local and Community Grant, DOE Water Quality Grant/Loan, USDA Grant/Loan. Belfair Sewer Utility Relocation - SR 3 Fish Barrier Removal Projects Utilities, Transportation, Environmental $ 500,000.00 0.00% $ - $ 300,000.00 Local and Community Grant, DOE Water Construction Belfair UGA N/A Mason County Public Works DOT, Mason Transit, Utilities are potential partners or stakeholders. No partnerships Trails Road Alternative – Rasor Road Extension Utilities, Transportation, Public Safety, Land Use, Economic Development $ 2,500,000.00 0.00% $ - $ 3,750,000.00 County Road Fund, CDBG, RID Construction Urban Growth Area 2018 Mason County Public Works Yes. Coordination required with WSDOT. Log Yard W – Freight Upgrade Transportation, Public Safety, Economic Development $ 3,100,000.00 0.00% $ - $ 3,000,000.00 FMSIB Construction Urban Growth Area N/A Mason County Public Works Yes. This project will require coordination/approval with the Navy, SR3 Freight Corridor – Romance Hill Connector Utilities, Transportation, Public Safety, Land Use, Economic Development $ 8,000,000.00 1.25% $ 100,000.00 $ 7,900,000.00 Transportation Grants; private ROW donations Construction Urban Growth Area 2018 Mason County PUD No. 1 Washington State Department of Health Lake Arrowhead Main Line Replacement Utilities;Public Safety $ 2,508,257.80 50.00% $ 1,254,128.90 $ 1,254,128.90 DWSRF, ARPA, PUD Fundi Construction Rural Activity Center (e.g. Union, Hoodsport, Taylor Town) 2021 Mason County PUD No. 1 Washington State Department of Health Shadowood Reservoir & Booster Station Utilities;Public Health $ 2,700,000.00 46.30% $ 1,250,000.00 $ 450,000.00 DWSRF, Cap Budget & PU Construction Urban Growth Area (UGA) 2021 Mason County PUD No. 1 Washington State Department of Health Canal View Water Systems Rehabilitation Utilities;Public Safety;Environmental $ 660,000.00 35.47% $ 234,125.00 $ 425,875.00 DWSRF, PUD Funds Construction Rural Activity Center (e.g. Union, Hoodsport, Taylor Town) 2021 Mason County PUD No. 1 No Union Regional Water System Consolidation: Project F Alderbrook Mainline Replacement Utilities;Public Safety;Environmental $ 490,000.00 17.76% $ 87,000.00 $ 403,000.00 PUD No. 1 funds Construction Rural Activity Center (e.g. Union, Hoodsport, Taylor Town) 2020 Mason County PUD No. 1 Yes, FD 6, AGYC, Public works board Union Regional Water System Consolidation: Project A: Manzanita Water Reservoirs Utilities;Public Safety $ 4,100,000.00 22.90% $ 905,796.63 $ 3,194,203.37 PWB Grant/Loan and PUDConstruction Rural Activity Center (e.g. Union, Hoodsport, Taylor Town) 2022 Mason County PUD No. 1 Yes. Union Regional Water System Consolidation: Project D "Manzanita Reservoir Mainline" Utilities;Environmental $ 500,000.00 0.00% $ - $ 500,000.00 PWB Grant/Loan and PUDConstruction Rural Activity Center (e.g. Union, Hoodsport, Taylor Town) 2020 Mason County PUD No. 1 Skokomish Tribe Grid Resilience Project- South Substations Transmission Loop Feed Utilities;Public Safety $ 1,723,000.00 0.00% $ - $ 1,723,000.00 None at this time Construction Urban Growth Area (UGA) 2025 Mason County PUD No. 1 WA St. Dept. of Health Twanoh Water System Consolidation Utilities;Environmental;Public Health $ 100,000.00 0.00% $ - $ 100,000.00 None at this time Construction Urban Growth Area (UGA) 2025 Mason PUD 3 State, Federal RURAL BROADBAND - FIBERHOODS Utilities;Public Safety;Healthcare;Economic Development $ 3,000,000.00 25.00% $ 750,000.00 $ 2,250,000.00 State, Federal Construction Rural Unincorporated Area 2018 Mason PUD 3 State, Federal WSDOT & Mason County Fish Barrier Removal Projects Utilities;Transportation;Environmental $ 250,000.00 50.00% $ 121,250.00 $ 128,750.00 State, Internal Construction Rural Unincorporated Area 2021 Port of Grapeview None Port of Grapeview Facility Maintenance and Improvements Trails;Environmental;Economic Development;Waterfront Infrastructure 35,000.00$ 28.00% 10,000.00$ 25,000.00$ Port of Grapeview Operating Funds Construction Rural Unincorporated Area N/A Port of Allyn None Oyster House Museum Relocation Parks & Trails;Economic Development;Tourism $ 712,000.00 78.00% $ 560,000.00 $ 152,000.00 Washington State Department of Construction Urban Growth Area (UGA) 2020 Port of Allyn None Port Security and Safety Public Safety $ 60,000.00 0.00% $ - $ 60,000.00 Any Loans or Grant opportunities available Construction Urban Growth Area (UGA) 2020 City of Shelton The Squaxin Island Tribe, Port of Shelton, and Mason County support the proposal. City of Shelton Main Wastewater Treatment Plant CAAMP Compliance Phase 2, Backup Disinfection Construction Utilities, Public Safety, Land Use, Environmental, Economic Development $ 1,000,000.00 10.00% $ 100,000.00 $ 900,000.00 City Utility Rates and Facility Charges Design Urban Growth Area (UGA) 2024 City of Shelton WSDOT Cross Town Trail Transportation, Parks & Trails $ 3,400,000.00 16.91% $ 575,000.00 $ 2,825,000.00 City & State Resources Design Urban Growth Area (UGA) 2024 City of Shelton The Port of Shelton and Mason County support this proposal. Shelton Springs Road Sewer Trunk (Main) Line, Tarragon Avenue to Blevins Road Utilities, Public Safety, Land Use, Environmental, Economic Development $ 3,200,000.00 28.13% $ 900,000.00 $ 2,300,000.00 State and Federal Grants Design Urban Growth Area (UGA) 2024 Mason County Public Works Yes. This project will require review and coordination amongst many entities Belfair Water Reclamation Facility Expansion Utilities, Public Safety, Environmental, Economic Development $1,600,000 planning and 10% - Planning $ 160,000.00 $ 1,440,000.00 Belfair utility rates, DOE Water Quality Design Belfair UGA 2018 Mason County Public Works Developers, Transit, Road Fund, Utilities SR3 Freight Corridor – Log Yard Transportation, Land Use, Economic Development $ 2,500,000.00 0.00% $ - $3 million includes round about Road fund or Legislative action Design Urban Growth Area (UGA) 2018 Port of Allyn None Well Consolidation & WSP Update Utilities, Economic Development $ 125,000.00 100.00% $ 125,000.00 $ 10,000.00 Any available grant or loan opportunities, EPA Design Urban Growth Area (UGA) 2025 Mason County PUD No. 1 DOH source water protection plan Alderbrook Lower Aquifer Testing Utilities;Environmental $ 400,000.00 24.00% $ 96,000.00 $ 304,000.00 DOH Sourcewater Protect Design Rural Activity Center (e.g. Union, Hoodsport, Taylor Town) 2022 Mason County PUD No. 1 WA DNR, US Forest Service, US Department of Energy, WA Department of Commerce, Jorstad Substation & Exit Feeders Utilities;Public Safety;Public Health $ 12,558,000.00 25.88% $ 3,250,000.00 $ 9,308,000.00 Federal Grant, PUD ReservDesign Rural Activity Center (e.g. Union, Hoodsport, Taylor Town) 2021 Mason County PUD No. 1 Hood Canal Communications Grid Resilience Project- Hwy 101 Pole Replacements & Reconductoring Utilities;Public Safety;Environmental $ 2,025,956.00 0.00% $ - $ 2,025,956.00 None at this time Design Rural Activity Center (e.g. Union, Hoodsport, Taylor Town) 2025 Mason County PUD No. 1 Hood Canal Communications Grid Resilience Project- Beacon Point URD Rebuild & Rural Broadband Expansion Utilities;Economic Development $ 2,407,059.00 0.00% $ - $ 2,407,059.00 None at this time Design Rural Activity Center (e.g. Union, Hoodsport, Taylor Town) 2025 Mason County PUD No. 1 Hood Canal Communications Grid Resilience Project- Hwy 106 OH to URD Conversion & Rural Broadband Upgrades Utilities;Public Safety $ 8,000,000.00 0.00% $ - $ 8,000,000.00 None at this time Design Rural Activity Center (e.g. Union, Hoodsport, Taylor Town) 2025 Mason County PUD No. 1 Mason County Public Works, Skokomish Tribe and Mason County Conservation Grid Resilience Project- Skokomish Valley Rebuild & Equipment Relocation (Flood Plain) Utilities;Public Safety $ 3,169,897.00 0.00% $ - $ 3,169,897.00 None at this time Design Rural Activity Center (e.g. Union, Hoodsport, Taylor Town) 2025 Mason County PUD No. 1 WA St. Dept. of Health Arcadia Estates Water System Improvements Utilities;Public Safety;Environmental $ 829,420.00 0.00% $ - $ 829,420.00 None at this time Design Rural Activity Center (e.g. Union, Hoodsport, Taylor Town) 2025 Mason County PUD No. 1 WA St. Dept. of Health Harstene Retreat Water System Improvements Utilities;Public Safety;Environmental $ 829,420.00 0.00% $ - $ 829,420.00 None at this time Design Rural Activity Center (e.g. Union, Hoodsport, Taylor Town) 2025 Mason County PUD No. 1 WA St. Dept. of Health View Ridge Heights Water System Improvements Utilities;Public Safety;Environmental;Public health $ 250,000.00 0.00% $ - $ 250,000.00 None at this time Design Urban Growth Area (UGA) 2025 2025-2026 COMMUNITY AND ECONOMIC DEVELOPMENT STRATEGIES PROJECT LIST CO N S T R U C T I O N & D E S I G N Mason County PUD No. 1 WA St. Dept. of Health Viewcrest Beach Water System Improvements Utilities;Public Safety;Environmental;Public Health $ 1,400,000.00 50.00% $ 700,000.00 $ 700,000.00 DWSRF Design Rural Activity Center (e.g. Union, Hoodsport, Taylor Town) 2025 Belfair Water District #1 There is not much in the way of community partnership on this project, other than it Upper shop replacement Utilities $ 427,000.00 24.00% $ 102,000.00 $ 325,000.00 District Funds Planning Urban Growth Area (UGA) 2025 Belfair Water District #1 NA Well 1 Booster Pump Replacement and upgrade Utilities $ 150,000.00 20.00% $ 30,000.00 $ 120,000.00 Belfair Water Planning Urban Growth Area (UGA) 2025 City of Shelton Local Non-profits Homeless resident mitigation site Public Safety $ 2,000,000.00 0.00% $ - $ 2,000,000.00 TBD - Possible State & Federal Grants Planning TBD 2025 City of Shelton WSDOT and Mason County are supportive of the project as it would aid in moving Wallace Kneeland Boulevard and Shelton Springs Road Roundabout Transportation , Public Safety $ 2,550,000.00 0.00% $ - $ 2,550,000.00 TBD - Possible State & Federal Grants Planning Urban Growth Area (UGA) 2025 City of Shelton WSDOT and Mason County are supportive of the concept as it would aid in safely and Wallace Kneeland Boulevard and North 13th Street Roundabout Transportation, Public Safety $ 2,550,000.00 0.00% $ - $ 2,550,000.00 TBD - Possible State & Federal Grants Planning Urban Growth Area (UGA) 2025 City of Shelton The project is supported by the Squaxin Island Tribe, Port of Shelton, and Mason Water Relamation Plant Sprayfield Conversion for Effluent Disposal Utilities, Public Safety, Land Use, Environmental, Economic Development $ 2,900,000.00 10.00% $ 290,000.00 $ 2,610,000.00 City Utility Rates and Facility Charges Planning Urban Growth Area (UGA) 2024 City of Shelton The Squaxin Island Tribe, Port of Shelton, and Mason County support this project Water Reclamation Plant Substandard Effluent Disposal Utilities, Public Safety, Land Use, Environmental, Economic Development $ 2,000,000.00 10.00% $ 200,000.00 $ 1,800,000.00 City Utility Rates and Facility Charges Planning Urban Growth Area (UGA) 2024 City of Shelton None Membrane Treatment Plant Phase 2 Capacity Expansion Design and Construction Utilities, Public Safety, Land Use, Environmental, Economic Development $ 9,500,000.00 5.00% $ 475,000.00 $ 9,025,000.00 City Utility Rates and Facility Charges Planning Urban Growth Area (UGA) 2024 City of Shelton Benefits Port of Shelton customers and Squaxin Tribe treaty rights. Water Reclamation Plant Membrane Filter Capacity Replacements in Tanks 1 & 2, Design & Construction Utilities, Land Use, Environmental, Economic Development $ 5,500,000.00 5.00% $ 275,000.00 $ 5,225,000.00 City Rates & GFCs Planning Urban Growth Area (UGA) 2021 City of Shelton Central Mason Fire Department Upper Angleside Pressure Zone 1 Million Gallon Water Reservoir Design and Construction Utilities, Public Safety, Land Use, Environmental, Economic Development $ 6,500,000.00 0.00% $ - 6,500,000.00$ Undetermined -Possible State & Federal Grants Planning Urban Growth Area (UGA) 2024 City of Shelton Central Mason Fire Department Upper Mountain View Pressure Zone 500,000 gallon elevated water reservoir design and construction Utilities, Public Safety, Land Use, Environmental, Economic Development $ 4,800,000.00 7.00% $ 336,000.00 4,464,000.00$ City of Shelton Utility Rates and Facility Planning Urban Growth Area (UGA) 2024 City of Shelton Mason Transit Authority 7th Street Reconstruction Cota Street to Alder Street and traffic signal improvements at 7th Street and Railroad Avenue Transportation, Public Safety, Economic Development $ 2,500,000.00 10.00% $ 250,000.00 2,250,000.00$ City Gas Tax, TBD Funds Planning Urban Growth Area (UGA) 2021 City of Shelton Mason Transit Authority Mason Transit Authority (MTA) Bus Mall, Franklin Street Reconstruction (7th to 4th), 5th Street Reconstruction (Franklin Transportation $ 1,700,000.00 10.00% $ 170,000.00 1,530,000.00$ State and Federal Grants, City Gas Tax and Planning Urban Growth Area (UGA) 2024 City of Shelton PUD3, Private Developers Canyon Creek Pedestrian and Utility Bridge Utilities, Transportation, Public Safety, Land Use, Parks & Trails, Economic Development $ 5,000,000.00 0.00% $ - 5,000,000.00$ City Utility Rates, GFC's, and Traffic Benefit Planning Urban Growth Area (UGA) 2024 City of Shelton Central Mason Fire Department Mountain View Pressure Zone 1 Million Gallon Water Reservoir Design and Construction Utilities, Public Safety, Land Use, Environmental, Economic Development $ 6,500,000.00 7.00% $ 455,000.00 $ 6,045,000.00 City Utility Rates and Facility Charges Planning Urban Growth Area (UGA) 2024 Mason County Public Works Yes. Coordination with WSDOT necessary for intersection improvements on the state Lakeland Drive/SR 3 Intersection Improvement Transportation, Public Safety, Economic Development Project Total: $2,400,000. 0.00% $ - $50,000 for Planning phase. $2,400,000 for Road Fund - Planning Phase. Road Fund - Planning Belfair UGA N/A Mason County Public Works WSDOT, City of Shelton Deegan Shelton Matlock Transportation, Public Safety, Land Use, Economic Development $ 2,000,000.00 1.00% Project proponent $ 2,000,000.00 Impact fee dollars from development Planning MP 1.537 Shelton Matlock Road N/A Mason County Public Works Multi Agency SR 3/North Bay/Wade Intersection Improvement Utilities, Public Safety All Phases: $3,500,000. 0.00% $ - $50,000 for the planning phase Road Fund - Planning phase. Road Fund/Grant - Planning Belfair UGA N/A Mason PUD 3 Advanced Stream, Hood Canal Communications, iFiber (Ziply), NoaNet, Rasor & Alderwood Rd Rural Broadband Fiberhood Utilities $ 2,300,000.00 0.00% $ - $ 2,300,000.00 State, Federal Planning Rural Unincorporated Area 2023 Mason PUD 3 Advanced Stream, Hood Canal Communications, iFiber (Ziply), NoaNet, Hartstene Pointe Rural Broadband Fiberhood Utilities $ 5,000,000.00 0.00% $ - $ 5,000,000.00 State, Federal Planning Rural Unincorporated Area 2023 Mason PUD 3 Hood Canal Salmon Enhancement Group, residents Hood Canal Submarine Cable Replacement Utilities;Land Use $ 5,000,000.00 0.00% $ - $ 5,000,000.00 State, Federal Planning Rural Unincorporated Area 2022 Mason PUD 3 Energy Northwest, WSDOT, MTA, OCCU, City of Shelton Electric Vehicle Infrastructure Utilities;Transportation;Economic Development $ 100,000.00 0.00% $ - $ 100,000.00 State Planning Urban Growth Area (UGA) 2020 Mason PUD 3 City of Shelton, Mason County, WSDOT, Homeowners Associations LED Streetlighting Improvements Utilities;Transportation;Public Safety;Parks & Trails;Environmental $ 100,000.00 0.00% $ - $ 100,000.00 State Planning Rural Unincorporated Area 2020 Mason PUD 3 Mason County Fire Departments, Department of Natural Resources, Home Wildfire Prevention Measures Utilities;Public Safety;Environmental $ 1,000,000.00 0.00% $ - $ 1,000,000.00 State, Federal Planning Rural Unincorporated Area N/A Mason PUD 3 Committed Private Partner, Mason County, residents Olympic Ridge Substation Utilities;Economic Development $ 12,000,000.00 0.00% $ - $ 12,000,000.00 State, Federal Planning Urban Growth Area (UGA) 2020 Mason PUD 3 Bonneville Power Administration Cushman Substation Utilities $ 4,000,000.00 40.00% $ 1,600,000.00 $ 2,400,000.00 State, Federal, System Capacity Fees Planning Rural Unincorporated Area N/A Mason PUD 3 Bonneville Power Administration, Local Developers, Port of Shelton, City of Shelton, Shelton UGA Electrical Capacity Project Utilities $ 10,000,000.00 12.00% $ 1,200,000.00 $ 8,800,000.00 State, Federal, System Capacity Fees Planning Urban Growth Area (UGA) 2020 Port of Allyn Yes, the Non-profit Hood Canal Salmon Enhancement Group is jointly developing Sweetwater Creek Water Wheel Park Parks & Trails, Economic Development $ 1,600,000.00 3.00% $ 50,000.00 $ 1,550,000.00 North Mason Rotary Community Foundation Planning Urban Growth Area (UGA) 2025 Port of Shelton New or potentially existing tenants may benefit from upgraded rail in adding to their Rail Upgrades Transportation;Public Safety;Land Use;Economic Development $ 3,000,000.00 0.00% $ - $ 3,000,000.00 Planning Urban Growth Area (UGA) 2025 Port of Shelton Yes - FAA may be a partner agency in this project. Future Aviation Business Park Utilities;Transportation;Land Use;Environmental;Economic Development $ 2,000,000.00 0.00% $ - $ 2,000,000.00 NA Planning Urban Growth Area (UGA) 2018 Port of Shelton Private business with interest in utilizing the runway for corporate business. Runway Length Extension Transportation;Land Use;Economic Development $ 4,000,000.00 0.00% $ - $ 4,000,000.00 Planning Urban Growth Area (UGA) 2025 PL A N N I N G Mason County Agenda Request Form To: Board of Mason County Commissioners Item No. From: Nichole Wilston Ext: 643 Department: Human Resources Risk Management Briefing: ☒ Action Agenda: ☒ Public Hearing: ☐ Special Meeting: ☐ Briefing Date(s): July 14, 2025 Agenda Date(s): July 22, 2025 Internal Review: ☐ Finance ☐ Human Resources ☒ Legal ☐ IT ☒ Risk ☐ Other (Please ensure proper internal review channels have been followed, this is the responsibility of the requesting Department) Item: The following Mason County Officers, Employee’s and former Employee’s, pursuant to Mason County Ordinance 06-18, request for Defense & Indemnification coverage assigned by the County as named defendants in the case of John L Corrigan, Sr. v Mason County, et al., case no. 25-2-00390-23,served upon the county on June 30, 2025 via Auditor’s Office: Stephen Greer, Patsy Robinson, and Anne Mullen. Background/Executive Summary: Per Ordinance No. 06-18, Mason County Policy and Procedure for Defense and Indemnity of Employees any officer, employee or volunteer who is subject to a claim for damages may request that Mason County authorize and provide the defense of the claim. The Board of County Commissioners shall authorize the payment for the defense and any nonpunitive monetary judgment awarded in the case as outlined in the Ordinance arising from acts or omissions while performing or in good faith purporting to perform his or her official duties. Per Ordinance No. 06-18 Mason County reserves the right to pay punitive monetary judgments entered against any of the named defendant’s, until, and if, a judgment is awarded. Associated Costs/Budget Impact (amount, funding source, budget amendment, etc.): Public Outreach: Requested Action: Approval of the following Mason County Officers, Employee’s and former Employee’s, pursuant to Mason County Ordinance 06-18, request for Defense & Indemnification coverage assigned by the County as named defendants in the case of John L Corrigan, Sr. v Mason County, et al., case no. 25-2-00390-23,served upon the county on June 30, 2025 via Auditor’s Office: Stephen Greer, Patsy Robinson, and Anne Mullen Attachment(s): John L Corrigan, Sr. v Mason County, et al., case no. 25-2-00390-23 on file with Clerk of the Board REQUEST FOR DEFENSE OF OFFICERS AND EMPLOYEES OF MASON COUNTY NAME OF CASE: CASE NUMBER: _ COURT: _ EMPLOYEE/OFFICER REQUESTING DEFENSE: COMPLAINT – ATTACH COPIES OF ALL DOCUMENTS RECEIVED. DATE COMPLAINT WAS RECEIVED: FROM WHOM RECEIVED: _ _ REQUEST FOR DEFENSE: PURSUANT TO MASON COUNTY ORDINANCE NUMBER 06-18, I AM REQUESTING THAT MASON COUNTY PROVIDE FOR MY DEFENSE AND ANY NONPUNITIVE AT COUNTY EXPENSE. I UNDERSTAND AND AGREE THAT IF ANY TIME I FAIL TO COOPERATE WITH THE PROSECUTING ATTORNEY’S OFFICE OR OTHER ATTORNEY RETAINED BY THE COUNTY OR, IF EVIDENCE INDICATES THAT I WAS NOT ACTING EITHER IN GOOD FAITH OR WITHIN THE SCOPE OF MY OFFICIAL COUNTY DUTIES, THE COUNTY MAY WITHDRAW ITS DEFENSE IN WRITING. I FURTHER UNDERSTAND AND AGREE THAT I MAY NOT ENGAGE IN ANY OF THE FOLLOWING ACTS REGARDING THIS CASE UNLESS SPECIFICALLY AUTHORIZED BY THE PROSECUTING ATTORNEY’S OFFICE OR OTHER AGENCY REPRESENTING ME ON BEHALF OF THE COUNTY: (1)NEGOTIATE OR OTHERWISE AFFECT THE SETTLEMENT OF THE CASE; (2)MAKE AN ADMISSION OF LIABILITY (3)DISCUSS THE CASE WITH PERSONS WHO ARE NOT AN ELECTED OFFICIAL, DEPARTMENT HEAD, PROSECUTOR, ANOTHER COUNTY EMPLOYEE INVOLVED IN THE CASE, OR OTHER ASSIGNED ATTORNEY. _____________ _____________________________________________________ DATE OFFICER/EMPLOYEE/VOLUNTEER REQUESTING DEFENSE Mason County Board of County Commissioners authorize payment for the defense and any non-punitive monetary judgment for based on the Ordinance 06-18. Mason County reserves the right to pay punitive monetary judgement entered against until a judgement has been awarded. ☐APPROVED DATE: ___________ ☐DENIED DATE: ___________ __________________________________________________________ COUNTY COMMISSION CHAIR JOHN L CORRIGAN vs MASON COUNTY et al.25-2-00390-23 MASON COUNTY SUPERIOR COURT JUDGE STEPHEN D. GREER 06/30/2025 Nichole Wilston Risk Manager Mason County Risk Management JUDGE STEPHEN D. GREER JUDGE STEPHEN D. GREER Docusign Envelope ID: DC759481-0F48-420D-8403-546A5C1C9A34 7/7/2025 REQUEST FOR DEFENSE OF OFFICERS AND EMPLOYEES OF MASON COUNTY NAME OF CASE: CASE NUMBER: _ COURT: _ EMPLOYEE/OFFICER REQUESTING DEFENSE: COMPLAINT – ATTACH COPIES OF ALL DOCUMENTS RECEIVED. DATE COMPLAINT WAS RECEIVED: FROM WHOM RECEIVED: _ _ REQUEST FOR DEFENSE: PURSUANT TO MASON COUNTY ORDINANCE NUMBER 06-18, I AM REQUESTING THAT MASON COUNTY PROVIDE FOR MY DEFENSE AND ANY NONPUNITIVE AT COUNTY EXPENSE. I UNDERSTAND AND AGREE THAT IF ANY TIME I FAIL TO COOPERATE WITH THE PROSECUTING ATTORNEY’S OFFICE OR OTHER ATTORNEY RETAINED BY THE COUNTY OR, IF EVIDENCE INDICATES THAT I WAS NOT ACTING EITHER IN GOOD FAITH OR WITHIN THE SCOPE OF MY OFFICIAL COUNTY DUTIES, THE COUNTY MAY WITHDRAW ITS DEFENSE IN WRITING. I FURTHER UNDERSTAND AND AGREE THAT I MAY NOT ENGAGE IN ANY OF THE FOLLOWING ACTS REGARDING THIS CASE UNLESS SPECIFICALLY AUTHORIZED BY THE PROSECUTING ATTORNEY’S OFFICE OR OTHER AGENCY REPRESENTING ME ON BEHALF OF THE COUNTY: (1)NEGOTIATE OR OTHERWISE AFFECT THE SETTLEMENT OF THE CASE; (2)MAKE AN ADMISSION OF LIABILITY (3)DISCUSS THE CASE WITH PERSONS WHO ARE NOT AN ELECTED OFFICIAL, DEPARTMENT HEAD, PROSECUTOR, ANOTHER COUNTY EMPLOYEE INVOLVED IN THE CASE, OR OTHER ASSIGNED ATTORNEY. _____________ _____________________________________________________ DATE OFFICER/EMPLOYEE/VOLUNTEER REQUESTING DEFENSE Mason County Board of County Commissioners authorize payment for the defense and any non-punitive monetary judgment for based on the Ordinance 06-18. Mason County reserves the right to pay punitive monetary judgement entered against until a judgement has been awarded. ☐APPROVED DATE: ___________ ☐DENIED DATE: ___________ __________________________________________________________ COUNTY COMMISSION CHAIR JOHN L CORRIGAN vs MASON COUNTY et al.25-2-00390-23 MASON COUNTY SUPERIOR COURT ANNE MULLEN 06/30/2025 Nichole Wilston Risk Manager Mason County Risk Management ANNE MULLEN ANNE MULLEN Docusign Envelope ID: AA06910F-779C-4A30-9A1D-547294252547 7/7/2025 REQUEST FOR DEFENSE OF OFFICERS AND EMPLOYEES OF MASON COUNTY NAME OF CASE: CASE NUMBER: _ COURT: _ EMPLOYEE/OFFICER REQUESTING DEFENSE: COMPLAINT – ATTACH COPIES OF ALL DOCUMENTS RECEIVED. DATE COMPLAINT WAS RECEIVED: FROM WHOM RECEIVED: _ _ REQUEST FOR DEFENSE: PURSUANT TO MASON COUNTY ORDINANCE NUMBER 06-18, I AM REQUESTING THAT MASON COUNTY PROVIDE FOR MY DEFENSE AND ANY NONPUNITIVE AT COUNTY EXPENSE. I UNDERSTAND AND AGREE THAT IF ANY TIME I FAIL TO COOPERATE WITH THE PROSECUTING ATTORNEY’S OFFICE OR OTHER ATTORNEY RETAINED BY THE COUNTY OR, IF EVIDENCE INDICATES THAT I WAS NOT ACTING EITHER IN GOOD FAITH OR WITHIN THE SCOPE OF MY OFFICIAL COUNTY DUTIES, THE COUNTY MAY WITHDRAW ITS DEFENSE IN WRITING. I FURTHER UNDERSTAND AND AGREE THAT I MAY NOT ENGAGE IN ANY OF THE FOLLOWING ACTS REGARDING THIS CASE UNLESS SPECIFICALLY AUTHORIZED BY THE PROSECUTING ATTORNEY’S OFFICE OR OTHER AGENCY REPRESENTING ME ON BEHALF OF THE COUNTY: (1)NEGOTIATE OR OTHERWISE AFFECT THE SETTLEMENT OF THE CASE; (2)MAKE AN ADMISSION OF LIABILITY (3)DISCUSS THE CASE WITH PERSONS WHO ARE NOT AN ELECTED OFFICIAL, DEPARTMENT HEAD, PROSECUTOR, ANOTHER COUNTY EMPLOYEE INVOLVED IN THE CASE, OR OTHER ASSIGNED ATTORNEY. _____________ _____________________________________________________ DATE OFFICER/EMPLOYEE/VOLUNTEER REQUESTING DEFENSE Mason County Board of County Commissioners authorize payment for the defense and any non-punitive monetary judgment for based on the Ordinance 06-18. Mason County reserves the right to pay punitive monetary judgement entered against until a judgement has been awarded. ☐APPROVED DATE: ___________ ☐DENIED DATE: ___________ __________________________________________________________ COUNTY COMMISSION CHAIR JOHN L CORRIGAN vs MASON COUNTY et al.25-2-00390-23 MASON COUNTY SUPERIOR COURT PATSY ROBINSON 06/30/2025 Nichole Wilston Risk Manager Mason County Risk Management PATSY ROBINSON PATSY ROBINSON Docusign Envelope ID: 0D11BB35-8BCA-4E57-9E9B-381623327D4B 7/7/2025 Mason County Agenda Request Form To: Board of Mason County Commissioners Item No. From: Jennifer Beierle Ext: 532 Department: Central Services Briefing: ☒ Action Agenda: ☒ Public Hearing: ☐ Special Meeting: ☐ Briefing Date(s): 7/14/2025 Agenda Date(s): 7/22/2025 Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other (This is the responsibility of the requesting Department) Item: Close out Jail Study CDBG Grant and approve de-obligation of funds Background/Executive Summary: The Department of Commerce awarded Mason County $999,100 in the form of a CDBG Grant on July 1, 2023 to fund a study for locating, planning, and designing a Community Justice Center. Mason County contracted with BRCA - TreanorHL to complete the study. The final report was prepared on October 14, 2024 and all invoices for services have been paid. The total amount of the contract with BCRA-TreanorHL was $780,000. The amount expended was $653,632.11. A total of $345,467.89 of the grant funds remain unspent and will be de-obligated. Budget Impact (amount, funding source, budget amendment, etc.): N/A Public Outreach: N/A Requested Action: Approve the close out of the grant and allow the County Administrator to sign the Closeout De- Obligation Certification. Attachment(s): Closeout De-Obligation Certification Mason County Justice Center Study Mason County Justice Center | Pre-Design Study October 14, 2024 Mason County Community Justice Center PRE-DESIGN STUDY BCRA PROJECT No. 23150.00.00 Agency: Mason County Prepared by: BCRA/Treanor MASON COUNTY BOARD OF COMMISSIONERS Randy Neatherlin, Chair Kevin Shutty, Vice Chair Sharon Trask MASON COUNTY PROJECT MANAGER Mark Neary, County Administrator Mason County Phone: (360) 427-9670 ext. 530 Email: mneary@masoncountywa.gov CONSULTANT TEAM BCRA, Prime Architect, Mental Health Treanor, Justice Planner Equity Is, Mental Health Hargis, Engineering, Mechanical, Electrical, Plumbing, Telecommunications and Security PCS, Structural Engineering BCRA, Civil Engineering BCRA, Land Use Planning RC Cost Group, Cost Estimating Sage Geotechnical, Geotechnical Engineering Mason County Justice Center Study Mason County Justice Center | Pre-Design Study CLIENT TEAM Mason County / Facilities, Finance and Analytics Administration Mark Neary, MC County Administrator Shane Shoeneberg, Corrections Lieutenant, Mason County Ryan Spurling, Sheriff, MCSO Kevin Hanson, Jail Chief, MCSO Travis Adams, Under Sheriff, MCSO Jason Bean-Mortinson, Thurston-Mason BH-ASO Steven Krager, Health Officer, Mason County Public Health David Windom, Director of MC Public Health David Gervais, OHRS Chris Kostad, Police Chief, SPD Christina Muller-Shinn, MC Public Health Melissa Casey, Mason County Community Health Manager Jonathon Hill, Mason County Administrative Services Manager CONSULTANTS DJ Dean, BCRA Jim Wolch, BCRA Lorraine Glynn, BCRA Hannah Morrow, BCRA Hannah Minas, BCRA Jeff Lane, Treanor Madeline Poertner, Treanor Stacey Wiseman, Treanor Elizabeth Perry, Equity Is Tasha Irvine, Equity Is Luke Heath, PCS Structural Andy Cluness, RC Cost Group Mark Richardson, RC Cost Group Matt Strain, Hargis Engineers, Mechanical Erik Stearns, Hargis Engineers, Electrical Ben Helms, Hargis Engineers, Telecommunications and Security Calvin McCaughan, Sage Geotechnical Acknowledgments Mason County Justice Center | Pre-Design Study Table of Contents 1. Executive Summary Overall Approach .............................................................................................................6 2. Existing Site and Facility Analysis Zoning and Code Summary .........................................................................................11 3. Design Concepts and Program Development Visioning Session .............................................................................................................13 Project Goals ....................................................................................................................14 Architectural Building Assessment ..........................................................................16 Functional Building Assessment ...............................................................................18 Structural Building Assessment ...............................................................................23 Mechanical Systems Assessment ............................................................................25 Electrical Systems Assessment ................................................................................31 Telecommunication & Security Systems Assessment ......................................34 Site Assessment .............................................................................................................37 Jail - Data Analysis ........................................................................................................38 Jail - Space Program ....................................................................................................47 Jail - Concept Development Alternatives .............................................................52 Jail - Plan Diagrams ......................................................................................................53 Jail - New Option ...........................................................................................................56 4. Project Recommendation (Preferred Approach) Project Narrative ............................................................................................................58 Overall Site Plans ...........................................................................................................59 Jail - Preferred Approach ............................................................................................61 Jail - Program ..................................................................................................................62 Behavioral Health - Preferred Approach ................................................................64 Behavioral Health - Program ......................................................................................65 Preliminary LEED Analysis ..........................................................................................66 Preliminary LEED Scorecard ......................................................................................68 Operations and Staffing ...............................................................................................71 Jail - Staffing Plan Analysis ............................................................................71 Behavioral Health - Operations and Staffing ..........................................76 Behavioral Health - Staffing Plan Analysis ...............................................80 Behavioral Health - Operations Costs........................................................83 Behavioral Health - Funding Considerations ............................................84 Phased Approach Analysis ..........................................................................................86 Mason County Justice Center | Pre-Design Study Table of Contents Appendices A - Meeting Minutes A1 - Kick Off Meeting A2 - User Group Workshop Meeting A3 - Facility Findings A4 - Adjacency Workshop A5 - Programming Workshop A6 - LEED Workshop A7 - Pre-Application Meeting A8 - Pre-Design Report Draft Presentation B - Staffing and Operations C - Intake Behavioral Health Tracking D - New Jail Space Program E - Existing Jail Staffing Analysis F - Structural Report G - Final Cost Model for Preferred Approach H - Preliminary LEED Analysis I - Preliminary Geotech Report Mason County Justice Center | Pre-Design Study 6 Mason County Justice Center | Pre-Design Study 1. Executive Summary Existing Conditions Jail: The existing Mason County Jail is located in downtown Shelton, Washington, adjacent to the Mason County Superior Courthouse and within a few blocks of the Mason County District Courthouse. The jail, originally designed in 1982 with a capacity of approximately 40 beds, has increased capacity over the years through additional beds in the housing units and an addition in 2002. The physical plant remains in relatively fair Existing Conditions Overview In early 2024, the Mason County Commissioners commissioned BCRA/Treanor to study and evaluate existing county adult jail, mental health and substance use disorder services and propose a facility and operational solution to address current and future needs for these services. The County is seeking a single campus solution of integrated services that creates a facility that will address criminal justice, mental health and substance use disorder in a comprehensive way, that promote seamless transitions between services, reduce recidivism, enhance mental health outcomes, and foster recovery from substance use. The County would like to focus on leveraging the synergies of co-located services to enhance the efficacy of interventions, improve the quality of life for individuals served, and ultimately promote safer, healthier communities. 7Mason County Justice Center | Pre-Design Study Existing Conditions Jail cont.: condition with a few components, such as the building control system and electrical system original to the facility, requiring replacement. The two-story addition in 2002 requires additional structural reinforcement to the roof and metal decking. Operationally, the jail includes eight (8) housing units utilizing indirect supervision with minimal centralized programs and services. This limits opportunities for reentry services, counseling, group programs, and other educational, religious, and/or mental health programs. Jail staff communicated to the design team that a major challenge they currently face is that the current prisoner population include a significant number of individuals with mental health and/or substance use disorder issues. The jail facility is not designed or is the staff trained to provide treatment or programs to individuals with these types of issues. Mental Health and Substance Use Disorder: An assessment was made of available existing mental health and substance use disorder (SUD) services available in Mason County. This included a review of available data, interviews and discussions with County service providers and County Staff. The following services were identified as being significant needs. These services include acute withdrawal services, crisis stabilization and MAT/MOUD (Medication assisted Treatment/ Medications for opioid use disorder). Based on the discussions, facility assessment, and information gathered over the six-month process, the design team prepared and presented options to stakeholders for an integrated campus solution. A preferred option selected by the Mason County stakeholders was developed further with a conceptual cost estimate. Proposed Solutions Jail: OPTION 1 | JAIL EXPANSION Executive Summary Renovate the portion of the facility built as the addition in 2002 for proper structural reinforcing and to provide an expansion to the medical clinic, programs, work release housing, and staff support within two stories. Construct a new 24 Bed behavioral health housing within the secure perimeter for Acute Care, SUD/MAT Services, and Mental Health Step-down housing. This single-story expansion would consist of approximately 17,000 square feet and connect to the existing jail by converting one, 4-bed housing unit in the center of the existing housing area for circulation to the expansion housing. The secure treatment housing area include bedrooms with separate living/dining spaces, a centralized dedicated behavioral health professional nurse station and support services such as interview and/or stabilization rooms. W CEDAR ST MASON COUNTY EXISTING JAIL SECOND FLOOR STAFF ENTRANCE ALT SENTENCING HOUSING ENTRANCE CLINIC LAUNDRY PROGRAMSSENTENCING STAFF SUPPORT +TRAININGV CIRC / SUPPORT 12 BE D H O U S I N G (ACU T E & S U D / M A T ) 12 BED HOUSING (ACUTE & MH) NURSE/ STAFF COU R T Y A R D COURTYARD PUBLIC ENTRANCE CIRCULATION CIRCULATION 4 BED HOUSING (CSU) COURTYARDNURSE/STAFF STAFF SERVICES SUPPORT SERVICES 12 BED HOUSING (SUD) MAIN ENTRANCE VEHICULAR SALLYPORT ENTRANCE CONNECTION TO EXPANSION HOUSING 0 15 30 60 1" = 15'-0" SCALE: 0 15 30 60 1" = 15'-0" SCALE: PLAN NORTH 8 Mason County Justice Center | Pre-Design Study Executive Summary The third option to provide expanded housing, programs and services for the jail explores demolishing the existing facility and constructing a new, purpose-built jail at the current site. This option requires a temporary relocation of the in-custody population to an adjacent secure facility to demolish the existing jail. Construct a new secure jail facility to right-size all housing, programs, services, and administrative/staff support spaces. Housing includes four housing units operating as indirect supervision with the provision to incorporate direct supervision in the future if recommended by the facility, and three behavioral health housing units for Acute Care, SUD/MAT Services, and Mental Health Step-down housing. The secure treatment housing area include bedrooms with separate living/ dining spaces and a centralized dedicated behavioral health professional nurse station and support services such as interview and/or stabilization rooms. This option achieves adjacencies for Intake, Medical Clinic, Housing, and Programs. Provide proper square footage allocation for Administration, Staff Support, and Building Support Services, such as Food Service, Laundry, and Building Storage. Renovate the portion of the facility built as the addition in 2002 for proper structural reinforcing and four (4) existing housing units to provide recommended programs, housing, and staff support. A small portion of the renovation includes a two-story component for building services, work release housing, and staff support. The remainder of the renovation and expansion includes the medical clinic, programs, and the secure behavioral health housing for Acute Care, SUD/MAT Services, and Mental Health Step-down housing. The secure treatment housing areas bedrooms with separate living/dining spaces and a centralized dedicated behavioral health professional nurse station and support services such as interview and/ or stabilization rooms. The renovation covers a majority of the existing jail facility requiring a detailed phasing plan and reduces the overall capacity to 70 beds plus work release housing. Additional housing capacity could be explored in this option through expansion to the south. Although this option reduces capacity, the expanded medical clinic maintains adjacency to Intake, behavioral health housing, and the existing housing units. OPTION 3 | JAIL REPLACEMENTOPTION 2 | EXPANSION/CELL REDUCTION W CEDAR ST MASON COUNTY EXISTING JAIL PROGRAMS COURTYARD COURTYARD SUD/MAT HOUSING 8 BEDS STEP DOWN HOUSING 8 BEDS ACUTE CARE HOUSING, 8 BEDS COURTYARD ENTRANCE / V CIRC STAFF SUPPORT HEALTH CLINIC LAUNDRY REENTRY SERVICES COURTYARD STAFF CIRC BEHAVIORAL HEALTHSTAFF SUPPORT INTAKE SECOND FLOOR CIRC ALT SENTENCING/WORK RELEASE STAFF/WORK RELEASE ENTRANCE PUBLIC ENTRANCE CIRCULATION PUBLIC ENTRANCE 4 BED HOUSING (CSU) NURSE/STAFF STAFF SERVICES SUPPORT SERVICES 12 BED HOUSING (SUD) COURTYARD VEHICULAR SALLYPORT ENTRANCE N 4 T H S T N 5 T H S T 0 15 30 60 1" = 15'-0" SCALE: 0 15 30 60 1" = 15'-0" SCALE: PLAN NORTH MED/MAX HOUSING16 BEDS MIN/MED HOUSING20 BEDS FEMALE HOUSING20 BEDS STEP DOWN HOUSING4 BEDS STEP DOWN HOUSING4 BEDS ALT SENTENCING / WORK RELEASE HOUSING CENTRAL CONTROL ACUTE CARE HOUSING8 BEDS SUD/MAT HOUSING8 BEDS BH STAFF STATION CLINIC AND PROGRAMS INTAKE/ADMISSIONS FOOD SERVICE & LAUNDRY STAFF SUPPORT ADMIN & SUPPORTBUILDING SERVICES PUBLIC LOBBY MAX HOUSING16 BEDS CO STAFF STATION COURTYARD COURTYARD COURTYARD PUBLIC ENTRANCE STAFF ENTRANCE BUILDING SERVICES VEHICULAR SALLYPORT ENTRANCE ALT SENTENCING ENTRANCE 9Mason County Justice Center | Pre-Design Study Mental Health and Substance Use Disorder (SUD) OPTION 1 | SEPARATED NURSE STATION 16 Bed Hybrid Crisis Stabilization and Acute Withdrawal services. This option includes a four-bedroom crisis stabilization unit with a living/dining area, seclusion suite, and nurse station for CSU staff. Adjacent to that is a twelve bedroom substance use disorder unit with a larger living/dining areas, consult rooms, and an SUD nurse station. Both units would have a dedicated courtyard for exercise. Support spaces for the entire facility would include a warming kitchen, treatment offices, staff offices, and a public lobby. OPTION 2 | COMMON NURSE STATION N 4 T H S T W CEDAR ST 4 BED HOUSING (CSU) COURTYARDNURSE BOH SERVICES STAFF SERVICES SUPPORT SERVICES 12 BED HOUSING (SUD) NURSE NURSEMAIN ENTRANCE 0 15 30 60 1" = 15'-0" SCALE: 0 15 30 60 1" = 15'-0" SCALE: PLAN NORTH Executive Summary 16 Bed Hybrid Crisis Stabilization and Acute Withdrawal, and public continuum of care services. This option includes a four-bedroom crisis stabilization unit with a living/dining spaces, and a seclusion suite. A 12-bedroom SUD program would be adjacent to that with living/ dining spaces, treatment rooms, and a dedicated outdoor area. Between the two programs, a secure divider would provide opportunity for the SUD program to utilize the four bedrooms on the CSU side if required. A shared nurse station would divide the two programs in order to provide the ability for staff to serve and have a clear line of sight of the two sides. The public-facing portion of the facility would have an open lobby with staff offices as well as conference rooms to be available for classes or public outreach programs. Preferred Options Jail: OPTION 1 | JAIL EXPANSION Mental Health/SUD: OPTION 2 | COMMON NURSE STATION W CEDAR ST MASON COUNTY EXISTING JAIL SECOND FLOOR STAFF ENTRANCE ALT SENTENCING HOUSING ENTRANCE CLINIC LAUNDRY PROGRAMSSENTENCING STAFF SUPPORT +TRAININGV CIRC / SUPPORT 12 B E D H O U S I N G (ACU T E & S U D / M A T ) 12 BED HOUSING (ACUTE & MH) NURSE/ STAFF COU R T Y A R D COURTYARD PUBLIC ENTRANCE CIRCULATION CIRCULATION 4 BED HOUSING (CSU) COURTYARDNURSE/STAFF STAFF SERVICES SUPPORT SERVICES 12 BED HOUSING (SUD) MAIN ENTRANCE VEHICULAR SALLYPORT ENTRANCE CONNECTION TO EXPANSION HOUSING 0 15 30 60 1" = 15'-0" SCALE: 0 15 30 60 1" = 15'-0" SCALE: PLAN NORTH W CEDAR ST MASON COUNTY EXISTING JAIL E E CLINIC LAUNDRY PROGRAMSSENTENCING STAFF SUPPORT + TRAINING 12 B E D H O U S I N G (ACU T E & S U D / M A T ) 12 BED HOUSING (ACUTE & MH) NURSE/ STAFF COU R T Y A R D COURTYARD PUBLIC ENTRANCE CIRCULATION CIRCULATION 4 BED HOUSING (CSU) COURTYARDNURSE/STAFF STAFF SERVICES SUPPORT SERVICES 12 BED HOUSING (SUD) MAIN ENTRANCE VEHICULAR SALLYPORT ENTRANCE CONNECTION TO EXPANSION HOUSING 0 15 30 60 1" = 15'-0" SCALE: 0 15 30 60 1" = 15'-0" SCALE: PLAN NORTH W CEDAR ST MASON COUNTY EXISTING JAIL SECOND FLOOR STAFF ENTRANCE ALT SENTENCING HOUSING ENTRANCE CLINIC LAUNDRY PROGRAMSSENTENCING STAFF SUPPORT +TRAININGV CIRC / SUPPORT 12 B E D H O U S I N G (ACU T E & S U D / M A T ) 12 BED HOUSING (ACUTE & MH) NURSE/ STAFF COU R T Y A R D COURTYARD PUBLIC ENTRANCE CIRCULATION CIRCULATION 4 BED HOUSING (CSU) COURTYARDNURSE/STAFF STAFF SERVICES SUPPORT SERVICES 12 BED HOUSING (SUD) MAIN ENTRANCE VEHICULAR SALLYPORT ENTRANCE CONNECTION TO EXPANSION HOUSING 0 15 30 60 1" = 15'-0" SCALE: 0 15 30 60 1" = 15'-0" SCALE: PLAN NORTH 10 Mason County Justice Center | Pre-Design Study Executive Summary Project Timeline Summary This project schedule assumes that the capital project costs of the project would be funded by grants and the 2025- 2027 state of Washington biennium budget. • Design and permitting would commence in September of 2025 and be complete by April of 2027. • Construction would begin in May of 2027. • Project would be complete and closed out by December of 2028. Cost Summary and Recommendations Construction Cost Total Project Cost Jail Option 1- Expansion $20,755,573 $28,020,024 Jail Option 2 - Expansion /Cell Reduction Not Recommended Not Recommended Jail Option 3 – Jail Replacement $52,667,166 $71,100,674 Behavioral Health/SUD – Option 1 Separated Nurse Station $13,318,383 $17,979,817 Behavioral Health/SUD - Option 2 Common Nurse Station $13,318,383 $17,979,817 Recommendations JAIL OPTION 1 EXPANSION This option is the recommended jail option. It allows the existing jail to continue operations in its existing location while additions and renovations are being constructed. It provides the requested behavioral health/SUD services for incarcerated individuals and would create the desired therapeutic environment inside the jail. Currently, due to space and program limitations, these services cannot be successfully implemented. This option also provides some flexibility in the extent of renovations to existing areas based on available funds. It also provides some operational scalability as well. Programs could be phased in over time to ensure cost benefits balance with operational costs. This option, in conjunction with the new separate new behavioral health/SUD facility constructed on the property to the south creates a criminal justice campus, providing a strong pathway to rehabilitation for convicts, and prevention for individuals outside the jail. Potential operational savings could be utilized by sharing Behavioral Health SUD specialists, food service, and other support elements between the buildings. The location of the jail relative to the courthouse is also a benefit to keeping transportation costs low. BEHAVIORAL HEALTH/SUD FACILITY OPTION 2 COMMON NURSE STATION Option 2 is the recommended Behavioral Health/SUD. While both options are similar, option two provides the most flexibility in programming. The Crisis Stabilization model’s financial viability, as detailed later in the report, has been evolving and is challenging for counties to fund operation. The design and operation of the facility need to be flexible so that the beds can be utilized as either SUD or stabilization. The design features central living rooms, patient bedrooms, and support areas that open into a centralized space eliminating corridors and pinch points. The Nurse Station would be designed to be approachable for patients and safe for staff. Dedicated staff spaces are located to facilitate workflow and supervision of patients. An enclosed exterior space is provided. 11Mason County Justice Center | Pre-Design Study 2. Existing Site and Facility Analysis Zoning and Code Summary PROJECT DESCRIPTION: Redevelopment of Mason County Criminal Justice Center Facilities in the City of Shelton, WA. JURISDICTION: City of Shelton, WA PARCEL ID: SITE ADDRESS: SITE AREA: 320195102001 419 North 4th Street 1.98 ac 416 North 4th Street 411 North 4th Street 414 North 5th Street 320195107005 426 West Cedar Street 0.28 ac 320195107007 303 North 4th Street 0.28 ac ZONE: (CR-V) Commercial / Residential – Valley City Shelton Zoning Map City of Shelton Zoning Code (Chapt. 20.12) 12 Mason County Justice Center | Pre-Design Study Zoning and Code Summary OVERLAY: None PERMITTED USES: Group Homes, Health Services, Medical & Dental Offices, Social Services, Personal Services Shelton Permitted Use Table CONDITIONAL USES: Public Facilities, Commercial Parking Lots/Structures Shelton Conditional Use Table LOT SIZE, SETBACKS, BUILDING HEIGHT, & SIZE IN THE CR-V ZONE (Table 20.06.030) Dimensions: Minimum lot size: 6,000 sf Front yard, minimum 10’ Front yard, maximum None Side yard 5’ Side yard on R-O-W 10’ Rear Yard n/a Rear Yard on Alley n/a Building Ground Floor Maximum 6,000 sf Building Size Maximum* 15,000 sf Building Height 35’ *Note: For purposes of calculating maximum building size, floor area in basements used for storage, mechanical equipment, and/or noncommercial or nonresidential uses shall not be included. MINIMUM OFF-STREET PARKING REQUIREMENTS (Table 20.40.100) Inpatient treatment facility 1 per 3 beds plus 1 per employee Outpatient surgical facility 1 per 2 beds plus 1 per employee Commercial 1 per 250 square feet Nursing/Convalescent home 1 per 5 beds plus 1 per employee General office 1 per 300 square feet Medical/Dental 1 per 200 square feet GENERAL NOTES: Correctional Facilities, Criminal Justice Centers, Essential Public Facilities, and Behavioral Healthcare Facilities uses are not addressed directly in the City of Shelton Zoning Code. It is recommended that there is a Use Determination requested from the City of Shelton. Mason County classifies the subject properties as Governmental Services. Mason County Assessor’s TaxSifter for Parcel 32019-51- 02001 Mason County Assessor’s TaxSifter for Parcel 32019-51- 07005 Mason County Assessor’s TaxSifter for Parcel 32019-51- 07007 13Mason County Justice Center | Pre-Design Study 3. Design Concepts and Program Development Visioning Session The Mason County Community Justice Center Pre-Design Report effort began with the Design Team facilitating an interactive Visioning Session with key stakeholders from Mason County’s Administration, Sheriff’s Office, and Behavioral Health staff. The purpose of the Visioning Session established a set of guiding principles that would serve as the philosophical foundation for the strategic planning and design options developed during the study. The Visioning Session was held in Mason County on February 22, 2024. Refer to the Appendix for a list of attendees and meeting notes. The agenda for the meeting included a review of best practices for county jails and behavioral health centers addressing mental and behavioral health needs followed by a discussion of the current condition and future goals for Mason County to address the behavioral health needs for the in-custody population and the broader community. The BCRA/Treanor design team presented several case studies of past projects integrating criminal justice, mental health and substance use disorder within a jail and behavioral health centers. The first example, Douglas County, Kansas, previously did not have dedicated medical or mental health housing, similar to Mason County. Treanor worked with the Douglas County to program, design and construct a Crisis Stabilization Center, serving as a diversion program for individuals receiving mental health or substance use treatment programs instead of incarceration. An important facet of this project highlighted the officers went through Crisis Intervention Training to reinforce a continuum of care throughout the jail and Crisis Stabilization Center. Like many jurisdictions across the country, the State of Maryland and the City of Baltimore have been working to develop a continuum of care for the serious medical and behavioral needs within their community. To address this need within the jail campus, the Department of Public Safety and Correctional Services (DPSCS) envisioned an expansion to the existing Jail to increase bed capacity with a three- door approach to minimize the justice footprint for those accessing the system through deflection, secure housing in a therapeutic environment, and access to community- based resources upon release. This revolutionary model established a detailed Housing Management Plan for medical and behavioral/mental health housing focused on stabilization with a customized treatment plan. All beds within the expansion are housed in a therapeutic environment which accounts for approximately half of the entire jail population on the campus. The goal of this approach offers a comprehensive care model for the delivery of timely, quality care for those living with mental illness, chronic medical conditions, substance use disorders, and those in need of social services who encounter the criminal justice system. 14 Mason County Justice Center | Pre-Design Study Project Goals Best Practices for Mental Health and SUD Treatment Facilities The State of Washington has recently developed a successful model for community-based behavioral health and SUD facilities. The Oak Cottage facility at the Maple Lane campus in Rochester includes 16 beds of behavioral health treatment. The facility is designed using trauma informed design principles. The design creates spaces that emphasize physical, psychological, and emotional safety for both patients and staff. Choice and empowerment - Bedrooms are created when options for personalization. A variety of spaces are included in the design so that patients have options in how to interact. Quiet spaces and sensory rooms are included for calming and de-escalation. Comfort and Safety - Care is taken in the selection of building finishes to be warm and inviting. Connection to nature is provided with views to the exterior of natural settings, expansive natural light and nature themes throughout the building. Soft and flexible seating is provided. Clear sightlines are created for observation of patients by staff, and in addition, patients are comforted by knowing that staff can see them and provide support when needed. Community - Patients can engage in large group settings, small group setting, one to one discussion. The facility includes recovery-oriented life skills, group therapy, and exercise spaces. This principles would be used in the facility developed for Mason County. After the brief presentation, two groups formed to discuss the current state of Mason County’s capability and challenges to meet behavioral health needs for residents and the persons in custody population. This discussion led to the participants imagining a future state for the County, answering the question: What is needed in Mason County to improve the continuum of care for behavioral health needs for the community and incarcerated population? A few common themes/items from each group describing the current and future state are summarized below. CURRENT STATE: • Inadequate medical, mental health, and/or programming space in the Mason County Jail. • Staff Training at the Mason County Jail works well. • A significant amount of the population is outsourced to adjacent facilities, such as Nisqually Corrections, at a cost premium. • There is no alternative space for behavioral health stabilization in the County. • There are extremely high fatality rates from drug overdose. • Difficult to fill roles for medical and behavioral health professionals at higher levels. FUTURE STATE: • Provide a one-stop shop. • The population ends up in the right place for care and treatment for them. • Secure facility to provide treatment, access to group programs, and access to courts. • Opportunity for collaboration between public health, Sheriff’s Office, ASO, residential, nursing, etc. • Meet best practices for medicated withdrawal management and MOUD services. • Provide a full service intake process within the jail. • Provide respite and/or recovery housing. 15Mason County Justice Center | Pre-Design Study Project Goals PROJECT GOALS: • Access to Voluntary Programs • Support for Wrap-Around Services • Building of Recovery Support Services • Distinct connection from the Jail to the Behavioral Health Center • Jail and County Behavioral Health Staff working together • Successful diversion programs • Reduce barriers to receiving treatment • Create a place where people want to go for treatment • Offer local to Mason County options to mitigate transportation as a barrier to receiving treatment services After the two group sessions, all participants collectively discussed key takeaways from the exercise and developed a set of guiding principles to serve as the philosophical foundation for the proposed expansion and future facility development. METHODOLOGY: The Mason County Jail included both general physical plant conditions and operational functionality. The effort included an on-site tour of the facility to achieve a first- hand perspective of the spaces, coupled with a review of the existing drawing documentation, and discussions with the Sheriff, Jail Administration and Mason County Maintenance personnel. The walk-through evaluation of the Mason County Jail was conducted by the planning and design team on February 9, 2024, with the Jail Administrator. Initial findings were presented on April 17, 2024, to convey our assessment and receive feedback on the systems within the Mason County Jail. A follow-up meeting with the Mason County Maintenance Supervisor, provided additional detailed information on upgrades and on-going maintenance items within the jail. This section serves to document the physical and functional conditions of existing spaces, including an identification of current assets and deficiencies, which provided the baseline evaluation for proposed programmatic and master planning options moving forward. The assessment is divided into two (2) sections: Physical Plant Assessment and Functional Assessment. Guiding Principles: Provide Integrated Services at Justice Center Campus • Wrap-Around Services • Equitable Treatment to All • Co-Occurring Treatment Purpose-Built Justice Center • Meet Population Needs • Provide Programs & Services Phased Results with Actionable Implementation • Scalable Solutions • Incremental Steps • Inform the Public & Decision Makers 16 Mason County Justice Center | Pre-Design Study primarily due to the age of the facility. Additional observations are noted below and organized by discipline. SITE/EXTERIOR: • The entry is welcoming and professional. It is recommended to update the exterior signage and landscaping adjacent to the visitor entrance. • Parking and accessible parking is provided in parking lots adjacent to the facility. The amount of parking in the adjacent lots are sufficient for the current capacity. • There is a dedicated vehicular sallyport; however, this is shared with other service deliveries to the facility and does not include a drive-through sallyport. • The exterior wall of the building serves as the secure perimeter; therefore, a perimeter fence at the edge of the site does not exist and is not required. • Perimeter light for the Mason County Jail occurs on three (3) sides of the facility, on light poles. The remaining side of the jail is illuminated by the adjacent courthouse lighting. • There is no flooding on the site in or around the Mason County Jail. • The outdoor recreation areas are in fair condition. A shade cloth is provided at all outdoor recreation areas. The surfaces are resurfaced every 5-10 years. • It was noted one of the doors at the outdoor recreation area requires maintenance. This item should be addressed within the next few months. Architectural Building Assessment The Physical Plant Assessment provides an overview evaluation of the physical plant, including general conditions and building systems. A thorough code compliance analysis and detailed building system assessment was not conducted. The physical plant review includes evaluations easily visible through the walk-through visit. Consultants toured the facility noting the conditions of the particular systems, equipment and configurations relative to their building system specialty. The Functional Assessment identifies the functional, operational, and/or staffing impacts that result from the current space. This includes consideration of characteristics such as: • Adequacy and quality of housing, program, and support spaces; • Suitability of spaces and impact on physical plant on operations, inmate movement, supervision, and ability to meet intended operational and security goals; • Environment, including acoustics, sunlight, and general conditions; and, • Feasibility of achieving future space needs and operational objectives. A summary of the facility assessment tour is included in the Appendix. This Assessment scores the Mason County Jail based on a set of evaluation criteria in the following sections: • Site / Exterior • Envelope • Interior • Building Systems • Security • Functional Components • Life Safety Based on the evaluation scoring from this matrix the building was assessed in fair condition. Noting there are several items in good condition, site/exterior and envelope, with all other categories assessed in fair condition, 17Mason County Justice Center | Pre-Design Study Architectural Building Assessment ENVELOPE: • The exterior wall is in good condition given the age. Minimal repairs are required. A majority of the exterior wall is drivet on concrete masonry units. Although there are minimal dents throughout, no significant finding of mold was present. • The exterior doors and windows are in good condition. • The existing standing seam roof was replaced over 10 years ago and remains in good condition. No leaks within the roof assembly were noted. • No water infiltration, at the wall assembly or roof, were noted by maintenance staff. INTERIOR: • Interior CMU walls are in good condition. The interior painted wall surfaces are in relatively good condition. It was noted almost two (2) decades ago, the walls were painted with oil then latex on top. This has created chipping of paint requiring on-going maintenance. • The painting on steel security doors/frames, inmate tables, beds, and other fixtures require painting. • Most existing flooring is sealed concrete. In general, the flooring shows its age and requires resealing and/ or painting. • The lights have been recently updated with LED fixtures. • In the addition to the Jail, the carpet, ceiling and wall finishes within the Staff Support areas are in good condition. • In the housing units, there are a few door locations that out of plumb. Some of the detention doors have already been replaced. This is part of the on-going maintenance throughout the jail. • The slider doors require parts that are no longer made requiring a custom repair. 18 Mason County Justice Center | Pre-Design Study Functional Building Assessment The existing combined departmental square footage documented below reveals approximately 260 gross square feet (gsf) per bed. Best practices for detention facilities recommend a minimum of 400-500 gsf per bed to achieve proper housing, programming, support services, and building services, for the population. PUBLIC LOBBY Entry to the Mason County Jail occurs on 6th Street, south of the Mason County Courthouse entrance. To enter, visitors must press the button, to notify Central Control. The lobby does not include space for security screening. One-way glazing from Central Control into the lobby is present with a clear sight line to the front door. In the lobby, a few chairs are located for visitors waiting. Access to a non-contact visitor room is provided. At the current capacity of the facility, the lobby is appropriately sized; however, if to reach anticipated capacity, a larger lobby with more amenities such screening, access to non-contact and contact visit room, and kiosks, would be recommended. ADMINISTRATION/STAFF SUPPORT Administration is directly accessed off the public weather vestibule of the lobby and has a secure vestibule with interlock through the secure perimeter to access the Jail. The Administration area includes a small desk for the Administrative Secretary in an alcove in the corridor leading to the Jail Administrator Office and Deputy Jail Administrator. A mailbox and copy area are located at the end of the corridor adjacent to the secure entrance to the Jail. The finishes include carpet, painted CMU walls, and acoustical ceiling tiles and are in good condition. The following diagram represents the departmental components within the existing Mason County Jail footprint, which includes the Public Lobby, Central Control, Administration, Intake, Food & Laundry Services, and Housing. Department Legend & Space Summary Total Building Gross Square Feet = 24,350GSF / 260SF per bed 19Mason County Justice Center | Pre-Design Study CENTRAL CONTROL Central Control occupies a central location within the Jail facility with visuals into the lobby, housing corridor, and Intake. A raised platform floor exists to allow for flexible and adaptable cabling connections below. One- way glazing occurs along the walls with monitors located above. There is sufficient seating for a minimum of two staff members, recommended by our team, and a restroom within Central Control. A table along the back wall, facing Intake, provide sufficient storage within Central Control; however, it is recommended to locate all security electronic equipment behind a locked storage room within this space. It is also common practice for central control to have a secure interlock to access Central Control, which is not provided for in the existing facility. INTAKE There is a drive-in, back-out vehicular sallyport sized to accommodate the transport and delivery vehicles. A small storage room is provided in the back; however, this is not sized to meet the storage needs for the facility. Therefore, numerous shelving units and boxes are located along the walls of the vehicular sallyport that impact the functionality, and potential safety hazard for the correctional officer, of the space. A mezzanine is provided within the vehicular sallyport for additional storage. Toward the back of the vehicular sallyport, a body scanner is located. Common for older facilities accommodating this new piece of equipment within Intake, the placement is not ideal. In a purpose-built new jail facility, a separate alcove with better visibility from the Intake Admissions counter could be provided. Functional Building Assessment ADMINISTRATION/STAFF SUPPORT CONT. However, this area does not include the proper spaces for Administration for the Jail. During interviews with Jail staff, additional offices are required for Human Resources. Additionally, a bond window with access to the lobby and workstation on the other side within Administration is recommended to reduce demand on Central Control or requiring staff to walk out to the lobby to accept bond payments for someone making on behalf of a person in custody. These spaces are common for a Jail and recommended by the design team to efficiently and effectively provide the administrative functions to run a detention facility. Staff Support is located in the addition to the Jail, constructed in 2002. This area includes a Break Room/ Conference Room, Locker area with showers and restrooms, and space for storage. A separate entrance for staff is provided off of 5th Street with a nice, shaded outdoor area. The professional entrance includes a table with seating outdoors for staff to use while on break. Located outside the secure perimeter, staff utilize the secure vestibule to start their shift and enter directly into the Intake Admissions area. In general, all finishes in this area remain in good condition. Carpet, painted CMU walls, and acoustical ceiling tile are appropriate for this space. The Break Room / Conference Room includes a refrigerator, microwave, coffee maker, and tables to prepare meals during break, these amenities are scattered throughout the room. A large table in the center serves as a table during break; however, could also be used for a conference room for meetings or training sessions. The design team recommends two separate rooms to properly address the staff support needs. Separating out the Staff Break Room from a Conference / Training Room, allows each space to function independently and better serve the intended functions. As reported by staff during the site assessment walk- through, the Locker Room with showers and restrooms are sufficient. There is a separate male and female Locker Room, which is preferred. A space adjacent to the secure vestibule into the Jail is provided for staff to clock in and out of their shift. 20 Mason County Justice Center | Pre-Design Study Functional Building Assessment INTAKE CONT. From the sallyport, a long hallway leading to Intake Admissions exists. Once in the Admissions area, there is a small bench in front of the Admissions Counter and Booking Staff Area. The counter includes one workstation to handle the entire admissions, as well as transfers and release, processing. The counter has clear visuals to the open seating area and three (3) of the five (5) holding cells within Intake. Two (2) of the holding cells in Intake were provided in the addition, located within a corridor leading to the Staff Support area. Although there is a sightline to the door of the cells, good visuals into the cells are limited, therefore, not recommended by the design team for frequent use. A small staff area exists behind the counter for lockers and access to the inmate shower area. Within the Intake area, there is an office for Custody Administration and a singular interview room. During interviews with jail and behavioral health staff, the team noted several times the amount of personnel, functions, and needs required for the only interview room. With the multiple demands placed on this sole location within the facility, scheduling and coordinating remains a challenge for this facility. It also reduces the number of programs and services that can be provided for the in-custody population. A separate room accessible from the main hallway within Intake is a room dedicated for combining laundry and property storage. The Intake area includes all medical services and health professionals. There is one room provided to account for exams, charting, medical supply storage, biohazard waste, and a medical professional office. A small, separate room directly off the Medical Services room includes an infirmary cell. However, this room does not have the proper accommodations, fixtures, equipment, or recommended environmental qualities to serve as an infirmary cell. The square footage and room allocation for medical services fall short of meeting the medical and mental health needs for a detention facility. Within intake, the main hallway extends to provide the connection to the Mason County Courthouse. This secure connection to the courthouse offers the ability to transport in-custody persons from housing, through Intake, to attend court hearings and proceedings then return to the jail without exiting the property. This direct connection accommodates an efficient approach for transfer to and from court and would be a consideration for any expansion location to avoid or for a new jail facility not located on this existing site. PROGRAMMING The existing Mason County Jail includes one (1) Multi-Purpose Room serving as indoor recreation, all programming, and video court proceedings. With only one multipurpose space within the facility, it is over-booked and difficult to meet the variety of needs occurring within the space. With additional programming space in the facility, more programs, such as Alcoholics Anonymous (AA) or Narcotics Anonymous (NA), could be offered. Additionally, church services, parenting classes, and substance use disorder (SUD) classes could be offered by behavioral health staff and volunteers. This increase in program offerings would contribute to the positive rehabilitation for the in-custody population and establish a continuum of care services individuals could access once released from the facility. As mentioned in the Intake area, there is one service- provider office in the Jail shared among various programs. Noted during several meetings, six (6) professionals share this office requiring complex scheduling and coordination among different agencies and programs. There are 2 reentry staff members and peer pathfinder for mental health and MCOR for SUD services. The Mental Health Provider (MHP) offering counseling and programming at the Jail travels the facility on Monday through Thursday 21Mason County Justice Center | Pre-Design Study Functional Building Assessment HOUSING The jail’s design reflects a predominantly centralized service delivery model, with escorted circulation to program and medical services located remote from the housing units. All housing pods are designed for indirect supervision, with staff posted in an enclosed control station that also controls the secure exterior perimeter. The housing units include dining tables and video visit kiosks. Access to two (2) larger outdoor recreation are shared for the housing units. A smaller recreation area is available for individual recreation that accommodates separation need within the population. The outdoor recreation areas are simply paved surfaces bounded by secure fencing and a shade covering. Fixed outdoor furniture is not provided. Eight (8) housing units, with housing capacity indicated below, include a mix of single, double bunk and open bed dormitory-style beds. A small dayroom area is in the front of the housing unit with glazing along the hallway for correctional officers to view into the housing areas from the secure housing corridor. The dayroom includes space for fixed detention-grade table and chairs, a television, kiosk for commissary, and a video visit/phone station. A shower is located in the dayroom. All of the cells are located toward the back of the housing unit. Given the facility operates under indirect supervision, there are no programming spaces or interview rooms within the housing units. For these services, officers escort the in-custody population to the Multi-Purpose Program Room or non-contact visit room. The Alternative Sentencing and Work Release Housing is located on the second floor of the addition. This area is difficult to access, requires a hallway and stairs without clear sightlines. The area includes open dormitory housing with a separate shower and restroom area. Several interview rooms are now used as offices for Alternative Sentencing Staff. This area does not have a separate entrance for those in the work release program; therefore, it requires additional staff operations and escort to ensure contraband does not enter the traditional secure housing areas. During the site tour, the team entered only one of the housing unit areas; although all housing units appeared similar. The dayroom space lacked access to daylight or views to the outside, did not include acoustical treatment to improve sound quality, and the detention furniture was in poor condition due to age and wear throughout the years. While the housing units meet the current and future anticipated capacity goals, the housing units do not include the qualities to provide a therapeutic environment to meet the treatment needs for those in custody with severe mental health and/or substance use disorders needs. PROGRAMMING CONT. with full days on Monday and Wednesday and only in the afternoons on Tuesday and Thursday due to conflicts in scheduling for space. The Substance use disorder professional travels to the Jail on Tuesday and Thursday morning to provide services and conduct interviews. This example demonstrates the coordination the behavioral health professionals coordinate due to limited space within the facility. Increasing the spaces both for group programs and individual counseling would greatly improve the ability for service providers to offer necessary mental health treatment meeting the goals and objectives outlined during the Visioning Session for this study. 22 Mason County Justice Center | Pre-Design Study Functional Building Assessment FOOD & LAUNDRY SERVICES The Food Service is located adjacent to the vehicular sallyport, also used for deliveries, and Intake. There is a separate storage area for dry goods with a separate refrigerator and freezer. A large prep and cooking area is provided. Off of the prep area, there is a small office for kitchen staff. It was noted during our meeting with the Jail Administrator and Maintenance Supervisor, that the Kitchen was originally designed to meet the original bed capacity of approximately 40 beds. When at full capacity, the kitchen does not have the storage capacity or cooking area and equipment to provide the number of meals required. As mentioned earlier, laundry services occur in a room in the Intake Admissions area and, like the kitchen, the equipment capacity only serves the original capacity. At full capacity, if laundry was not expanded with additional equipment, Mason County would need to explore contracting a laundry service to handle the increased demand of laundering personal belongings and institutional items, such as towels and bed linens. BUILDING SUPPORT SERVICES The facility has sufficient janitor closets and supply storage rooms within the facility; however, general building storage and/or maintenance currently occurs off-site. All supplies are delivered by Mason County Maintenance personnel as needed. Although not a priority for the expansion, it is recommended for a new jail option to include a dedicated building storage and maintenance area for the jail facility. CONCLUSION: To summarize the existing facility assessment, the team identified assets and deficiencies based on our site observations and discussions with jail staff. EXISTING FACILITY ASSETS: • Exterior site and building envelope are in relatively good condition considering the age. • LED light fixtures have been updated. • Internal connection from the Mason County Jail to the Mason County Courthouse. EXISTING FACILITY DEFICIENCIES: • Outdoor recreation areas do not meet best practices for modern detention facilities. The team recommends fixed furniture and areas for passive and active activities. • Structural support of addition. • Insufficient amount of space for programming and meeting with professionals and volunteers. • Current housing does not provide proper accommodations for those with severe mental illness and/or substance use disorders. • Challenge to provide a continuum of care of programs and services within the existing facility. 23Mason County Justice Center | Pre-Design Study OVERVIEW Renovation and Additions to the Existing Jail The existing jail would be renovated with new additions and renovations. A modernization and addition would occur at the Administration/Food Service/Sallyport. The existing 2002 addition would be removed and replaced with a new 2 story health clinic. Finally, single story behavioral health wing would be added to the jail on the south side of the property. MODERNIZATION OF THE EXISTING JAIL The overall Jail would be re-roofed and strengthen as follows: • The roof diaphragm would get strengthened by adding new connections to the existing roof. • Steel WT angles would be added to the roof and existing masonry walls at 8’ on center to brace the wall from out of plane forces. This was identified as a deficiency in the report dated March 20, 2024 by PCS Structural Solutions. • The existing brace frames below the roof with steel angles would get reinforced with new bracing members. This was identified as a deficiency in the report dated March 20, 2024 by PCS Structural Solutions. • At the Administration, Food Service/Sallyport, the framing would match the 2-story addition for the health clinic. NEW, 2-STORY HEALTH CLINIC, TYPE IIB CONSTRUCTION ADDITION • Roof Construction: Open web steel bar joist or steel wide flange beams at 8’ on center bearing on steel girder beams. 18 Gage Type B metal deck would span between the steel joists. • 2nd Floor Construction and mezzanines: 20 gage 3” concrete metal decking with 2.5” concrete topping (5.5” total thickness) would be used to support the floor. Steel beams at 8’ on center would span to steel girders and steel columns. • 1st Floor Construction: The building is assumed to be supported by deep foundations using auger cast concrete piles. A 10” concrete slab on grade would be provided over the entire footprint of the building and be supported by 24” diameter concrete auger cast piles at 30’ on center each way and with 30” wide by 24” thick concrete grade beams. Structural Building Assessment • Exterior Walls: 8” solid grouted masonry walls with reinforcement will bear on concrete grade beams. The masonry walls will resist the lateral loads from wind and seismic applied forces. • Interior Walls – At secured areas, new solid grouted masonry walls would be added. All other area could be constructed with 20 gage light gage non-bearing metal stud framing. • The elevator pit will be 4’ deep and constructed with 8” concrete walls and 24” thick footings. BEHAVIORAL HEALTH (JAIL) SINGLE-STORY WING CONSTRUCTION • Roof Construction steel wide flange beams at 8’ on center bearing on steel girder beams. 18 Gage Type W3 metal deck would span between the steel joists with 2” concrete topping (total thickness = 5.5”). The roof would be framed in a manner to provide a secured area. • 1st Floor Construction: The building is assumed to be supported by deep foundations using auger cast concrete piles. A 10” concrete slab on grade would be provided over the entire footprint of the building and be supported by 24” diameter concrete auger cast piles at 30’ on center each way and with 30” wide by 24” thick concrete grade beams. • Exterior Walls and Interior Partition Walls: 8” solid grouted masonry walls with reinforcement will bear on concrete grade beams. The masonry walls will resist the lateral loads from wind and seismic applied forces. • A seismic joint would be added to separate the existing building from the new building. 24 Mason County Justice Center | Pre-Design Study Structural Building Assessment NEW BEHAVIORAL HEALTH SINGLE-STORY BUILDING The building would be constructed as a Type IIB construction and be as follows: • Roof Construction: Open web steel bar joist or steel wide flange beams at 8’ on center bearing on steel girder beams. 18 Gage Type B metal deck would span between the steel joists. • 1st Floor Construction: 12” concrete slab on grade spanning to concrete grade beams. The concrete grade beams will be supported by auger cast concrete drilled piers to mitigate against liquefaction. A soils report was not available at the time of the narrative, but we would estimate that the piles will need to bear approximately 80-feet. • The exterior walls will be constructed with nonbearing 20 gage 8” metal studs. Walls supporting masonry veneer will be constructed with nonbearing 18 gage 8” metal studs. The interior walls will constructed with 20 gage nonbearing metal studs and will be a combination of 6” and 8” studs as required. • Lateral Systems: Steel brace frames constructed with HSS square or round tubes will be used to resist the lateral forces of the building. Overturning and sliding at the brace frames will be resisted by concrete grade beams. NEW JAIL OPTION The new jail would demolish the entire facility and rebuild a new facility. The following is a summary of the Type IIB construction: • Roof Construction: Open web steel bar joist or steel wide flange beams at 8’ on center bearing on steel girder beams. 18 Gage Type B metal deck would span between the steel joists. • 2nd Floor Construction and mezzanines: 20 gage 3” concrete metal decking with 2.5” concrete topping (5.5” total thickness) would be used to support the floor. Steel beams at 8’ on center would span to steel girders and steel columns. • 1st Floor Construction: The building is assumed to be supported by deep foundations using auger cast concrete piles. A 10” concrete slab on grade would be provided over the entire footprint of the building and be supported by 24” diameter concrete auger cast piles at 30’ on center each way and with 30” wide by 24” thick concrete grade beams. • Exterior Walls: 8” solid grouted masonry walls with reinforcement will bear on concrete grade beams. The masonry walls will resist the lateral loads from wind and seismic applied forces. • Interior Walls – At secured areas, new solid grouted masonry walls would be added. All other area could be constructed with 20 gage light gage non-bearing metal stud framing. • The elevator pit will be 4’ deep and constructed with 8” concrete walls and 24” thick footings. 25Mason County Justice Center | Pre-Design Study Mechanical Systems Assessment Summary of Work Mechanical design for the proposed new approach to the Mason County Community Justice Center facilities will incorporate systems which will be low-maintenance, high efficiency and durable. All mechanical systems and components will be flexible, robust, and suitable for the building use. Building mechanical, fire sprinkler, and plumbing systems will be designed to current codes and industry standards. Systems supporting program areas related to triage and housing will be vandal resistant and comply with anti- ligature standards. The options being considered for this project include: renovating and expanding the existing jail building, construction of a new jail building, and construction of a new behavioral health building. EXISTING SYSTEMS The existing mechanical system overall is a combination of original and components that have been replaced over time. There was a renovation and addition to the building in 2003. Since that time individual pieces of equipment have been replaced as they fail due to age. The system is comprised primarily of multiple small water source heat pumps that provide heating, cooling, and ventilation to each of the zones. The heat pumps are located in the attic and connected to a hydronic loop and pump system. The loop temperature is regulated by two gas-fired boilers and two evaporative coolers. There are two heat recovery heat pumps which take heat from the exhaust air and preheats the ventilation air from the outside. The mechanical attic appears to be a mixed air plenum and is very dusty. The ductwork appears original and the insulation is falling off in many areas. The hydronic loop has had sections replaced over the years and is patchwork. There is visible corrosion on some of the original hydronic piping. Equipment like the heat pumps and boilers appear to have been replaced periodically and there are various manufacturers and vintages. Air outlets in the cells and inmate living areas are institutional style as expected. The building controls system is antiquated and should be replaced with a modern digital Energy Management and Controls system. The plumbing system condition is consistent with the building’s age and is adequate for the facility but needs maintenance. The piping system appears to be original and corrosion was observed on the pipe in areas, including the main cold water service and reduced pressure backflow preventer (located in the mechanical attic) which should be replaced. Piping insulation in concealed areas of the building should be checked for asbestos. The water heaters, pumps, and piping in the mechanical room appear to have been replaced recently and are in good shape. Fixtures in cells and inmate toilet rooms are stainless steel institutional which are durable, but many fixtures are dented and stained and show their age. WASHINGTON STATE ENERGY CODE AND SUSTAINABLE DESIGN 2021 Washington State Energy Code (WSEC): The intent is for the mechanical systems to conform at minimum to the 2021 WSEC and all other industry codes and standards. The actual code year to be used for design shall be dictated by the code year in effect at the time of the scheduled building permit intake. C406 Requirements: The WSEC section C406 requires implementation of efficiency packages to achieve the number of credits appropriate for the building occupancy type. The efficiency packages are provided by multiple disciplines and will be summarized for compliance. Sustainable Design/High Performance Building: The mechanical systems proposed for the building include sustainable design features for water efficiency, energy efficiency, and indoor environmental quality. The proposed systems and features are consistent with a LEED V4.1 Silver rating at minimum for the project. Greenhouse Gas Emissions: The mechanical systems will be designed to comply with the State of Washington Code RCW 70.235.070 GHG reduction policy. All electric systems will be provided with no fossil fuels. SITE UTILITIES General: The mechanical systems will be connected to site water and sewer services designed by the civil engineer. Connection will be at 5’-0” outside of the building. 26 Mason County Justice Center | Pre-Design Study Mechanical Systems Assessment SITE UTILITIES CONT. Domestic Water Service: The entering 3” water service for the main facility domestic water will be reused and modified as needed. During design it will be determined if the service needs to be upsized to a 4” service. A new cold water service will be provided for the Behavioral Health Building. Fire Service: Fire Protection will be required for this building. The existing fire service for the main building will be reused and modified as needed. The fire department connection and post indicating valve are on the west side of the site. A new fire service will be provided for the Behavioral Health Building. Sanitary Sewer Service: The underground sanitary sewer service for the main facility will be reused and modified as needed. A grease interceptor will be provided for the food service area. The interceptor will be located on site and sizing requirements will be coordinated with civil engineer. New sanitary sewer connections will be provided for the Behavioral Health Building. Storm Sewer Service: Roof and overflow drains and rainleaders will be provided for roof drainage. The underground rainleader will be reused and modified as needed. New storm sewer connections will be provided for the Behavioral Health Building. PLUMBING SYSTEMS Domestic Cold Water System: Each building will have one domestic cold water service entrance as noted in the Site Utilities section and protected by a reduced pressure backflow preventer. The piping provided to serve new fixtures inside the buildings will be insulated per the energy code. Valving will be provided throughout the facilities for proper maintenance and servicing of equipment and fixtures. Potable cold water will be provided to the following fixtures at a minimum: • Water Closets • Lavatories • Sinks • Janitor’s Sinks • Utility Sinks • Food Service Sinks • Showers • Drinking Fountains • Ice Machines • Commercial Kitchen Fixtures Domestic Hot Water System: For Option 1, the existing domestic and kitchen water heating systems will be maintained. For Option 3, the domestic hot water heating will be provided by water-to-water heat pump water heaters connected to a geothermal ground source condenser water system (see section on Heating, Ventilating, and Air-Conditioning Systems for information on the geothermal system for Option 3). System capacity and storage requirements will be determined during future design. The heat pumps, storage tanks, and circ water pumps will be housed in the mechanical room at grade. The system will be designed with hot water circulation piping and pump to keep hot water available at all fixtures consistent with current energy codes and health department requirements. Hot water will be generated and stored at 140 degrees F for use by the Commercial Kitchen. A thermostatic mixing valve will be provided to reduce the water temperature to 120 degrees F for use in the rest of the building. For the Behavioral Health Building, the system will be similar to Option 3 except the heat pumps will be air-to-water style. New piping provided to serve new fixtures inside the building will be insulated per the energy code. Valving will be provided throughout the facility for proper maintenance and servicing of equipment and fixtures. Potable hot water will be provided to the following fixtures at a minimum: • Lavatories • Sinks • Janitor’s Sinks • Utility Sinks • Food Service Sinks • Showers • Commercial Kitchen Fixtures Plumbing Fixtures: All plumbing fixtures in new areas of the facility will be new and selected for use in high impact applications. Fixtures will be ultra-low flow and water closets will be 1.28 GPF type to reduce water consumption. Sensor operated type faucets and fixtures will be reviewed with the owner. ADA standards for accessibility will be met for all fixtures and trim. Fixtures in the Administration area will be standard type, fixtures in the Living Areas will be as follows: • Water Closets – Solid surface type, anti-ligature. • Lavatories – Stainless steel, anti-ligature. • Day Room Sinks – Stainless steel, anti-ligature. • Showers – Anti-ligature. • Misc. Fittings in Living Areas – Anti-ligature. 27Mason County Justice Center | Pre-Design Study Mechanical Systems Assessment PLUMBING SYSTEMS CONT. Sanitary Waste and Vent System: A sanitary waste and vent system will be installed to serve all new fixtures within the buildings or connected to existing as applicable. Floor drains and floor sinks will have trap primers. All waste systems and soil piping within the building will be routed with 2% slope. All plumbing systems will be per plumbing code requirements. Waste and vent will be provided for the following fixtures at a minimum: • Water Closets • Lavatories • Sinks • Janitor’s Sinks • Utility Sinks • Food Service Sinks • Drinking Fountains • Commercial Kitchen Fixtures • Floor Drains (Restrooms and Mechanical Rooms) • Floor Sinks (Commercial Kitchen) • Condensate for Air Handling Equipment Grease Interceptor: A below grade grease interceptor will be provided to serve the Commercial Kitchen grease waste system. Roof Drainage: Roof drains, overflow roof drains, and rainleader piping will be provided to serve the flat roof and routed through the interior of the buildings to the below grade point of connection or connected to existing as applicable and as noted in the Site Utilities section. Domestic Cold/Hot Water Piping Materials: Copper with soldered or press fittings. Sanitary Waste, Vent, and Rainleader Piping Materials: No- hub joint cast iron piping, joined with heavy duty stainless steel band couplers. Condensate Drain Piping Materials: DWV copper with soldered or pressure fittings. FIRE PROTECTION Existing Building and Expansion: The existing building fire protection system is a wet sprinkler system with full coverage of the building. The fire riser is located in the Generator Room and the piping and devices appear original to the building as they are worn. Anti-ligature sprinkler heads are provided in the cells and many of the inmate living areas, but some of these heads are vintage and should be replaced with current models. Some areas used by both corrections personnel and inmates have standard heads and these should be changed to anti- ligature heads. For Option 1, the existing system will be extended to serve the expansion areas. The fire sprinkler system will be hydraulically designed and installed by a fire sprinkler contractor (certified in the State of Washington) in accordance with the requirements under NFPA 13 and specific requirements per the authority having jurisdiction (AHJ). Anti-ligature heads will be provided in areas accessible to inmates in both new and existing areas. Wet Pipe Fire Sprinkler System for New Jail and Behavioral Health Building: The design will be a wet pipe system in all interior areas. The building will have one fire service entrance, backflow device, and fire riser as noted in the Site Utilities section. Piping inside the building will be schedule 40 black steel or thin wall piping with threaded or grooved end fittings. All materials and installation of the fire sprinkler system will comply with the standards described in NFPA 13. HEATING, VENTILATING, AND AIR CONDITIONING (HVAC) SYSTEMS General: The design team considered different HVAC system options that are appropriate for the facility and satisfy the Washington State requirements listed in the Energy Code and Washington State Codes and Regulations section. The systems being proposed meet the project goals of providing a comfortable space with energy efficient operation and maintainability. HVAC DESIGN TEMPERATURES 28 Mason County Justice Center | Pre-Design Study Mechanical Systems Assessment OPTION 1 JAIL EXPANSION The preferred option is to re-use most of the existing jail spaces and provide building additions for new areas that contain the medical clinic, laundry, programs, staff support, food service, admin, and behavioral health housing. For this option most of the existing heat pump systems in the attic will be maintained, except for heat pumps that serve demolished areas will be removed and the associated ductwork and piping will be capped. Also, ductwork will be added in the attic to connect the heat pumps to the return air and ventilation air and eliminate the attic mixing plenum. The expanded areas will be heated and cooled by an air-cooled Variable Refrigerant Flow (VRF) system and ventilated by DOAS units. • The VRF system shall consist of heat recovery heat pump outdoor units, indoor fan coil units, and branch controllers connected with refrigerant piping using R-32 refrigerant. Heat pump systems shall include heat recovery integrated and shall be capable of providing heating to some zones while providing cooling to other zones. VRF system shall be provided with proprietary packaged controls by VRF manufacturer. • The indoor fan coil units will be arranged to serve specific temperature zones with dedicated temperature sensors to maximize occupant comfort. There are different fan coil unit styles that will be used as required: ducted fan coil units, ceiling cassettes, and wall mounted units. Ducted fan coils will be located on a mechanical mezzanine for maintenance accessibility. • The outdoor heat pumps will be located on the roof. • Dedicated outdoor air systems (DOAS) will be utilized to provide ventilation for the zones they serve. See Option 3 for full description. • The DOAS units will be located in the mechanical attic or above the ceilings in the zones. OPTION 2 EXPANSION/CELL REDUCTION This option is similar to Option 1 from an HVAC standpoint except the additions are on the west side of the site and would serve different program areas. Proposed system approach is the same as Option 1. OPTION 3 JAIL REPLACEMENT For the option of replacing the jail with an entirely new facility, the proposal is for an entirely new HVAC system. This system is a ground source heat pump system with DOAS and fan coil units for ventilation and space heating/ cooling. This system is proposed due to its superior energy efficiency, high LEED credit potential, and being an all-electric system with no gas usage. WET SIDE HVAC Geothermal System: The building heating and cooling loads and domestic water heating loads will be served by a ground source geothermal system. The geothermal system will consist of a closed condenser water loop manifolded to a network of vertical bore heat exchangers which provide heat addition or heat rejection in heating and cooling modes. The quantity and spacing of the heat exchangers depend on local hydrology and geology including thermal conductivity of the soils which impact the capacity of the system. Test bores will be required as part of the site selection analysis. Based on past projects, we anticipate the vertical bores will have 16-20 feet on center spacing, 250-350 feet deep, which provide approximately 1.5 tons capacity per bore. Area on site will be required. The condenser loop piping is high density polyethylene (HDPE). Each bore has a 1-inch pipe routed up and down with a U-bend at the bottom. The bore will be filled with a bentonite grouting material to facilitate heat transfer. The vertical bores will be manifolded together with approximately 12-15 bores per zone with each zone’s condenser loop routed back to a condenser water manifold in the mechanical room on the ground floor. Primary/secondary condenser water pumps will circulate water between the vertical well field and water- to-water heat pumps and the water-to-water hot water heat pumps. Modular Water-to-Water Heat Pump System: A modular water-to-water heat pump system utilizing the geothermal system condenser water system for heat addition and heat rejection will serve the building heating and cooling loads. Heating water and chilled water loops will be connected to the load side of the heat pumps will be distributed to heating and cooling coils for the fan coil unit coils. The heat pumps will utilize a low GWP refrigerant. 29Mason County Justice Center | Pre-Design Study Mechanical Systems Assessment WET SIDE HVAC CONT. Electric Boiler: An electric boiler will be provided in parallel with the water-to water heat pumps to maintain the condenser water loop minimum temperature and provide supplemental capacity during low ambient conditions. Chilled and Heating Water Piping Materials: Copper with soldered or press fittings for sizes 3 inch and smaller, Schedule 40 black steel with grooved fittings for 4 inch and larger. DRY SIDE HVAC Dedicated Outdoor Air Systems: Dedicated outdoor air systems (DOAS) will be utilized to provide ventilation for the zones they serve. The DOAS units will be equipped with supply and exhaust fans with electronically commutated motors (ECM), high efficiency cross flow heat exchangers, filters (MERV 8 for exhaust and MERV 8 and MERV 13 for supply). Variable air volume (VAV) air-terminal boxes will be provided for ventilation control within the zones. For increased energy efficiency, the proposed controls are for spaces to have either occupancy sensors or CO2 sensors. When occupancy is sensed, the VAV boxes will modulate open or to maintain CO2 set point control. When occupancy is not sensed, the VAV damper will close to minimum position. 4-Pipe Fan Coil Systems: Four pipe fan coil units (FCU) will be paired with DOAS units to provide space conditioning. The FCU will be equipped with a supply fan with electronically commutated motor (ECM), MERV 8 filters, and hot water and chilled water cooling coils. Fan coil units for telecom, UPS, and MDF rooms will be 2 pipe cooling only. Miscellaneous Exhaust Fans: There will be dedicated exhaust ducts serving Toilet Rooms, Shower Rooms, Janitor Rooms, Locker Rooms, Laundry Rooms, Soiled Utility Rooms, and other spaces required to be exhausted by the Mechanical Code. The exhaust air will be energy recovered at the DOAS unit. Any exhaust air not connected to the DOAS unit will be served by exhaust fans on the roof. Food Service: The food service area will be provided with a Type 1 Grease Exhaust Hood to serve the cooking appliances. The hood will be served by an up-blast grease exhaust fan on a ventilated curb, as required by NFPA 96. Hood and fan configuration will be based on the kitchen layout. Make-up air will be provided by a rooftop make up air unit with a tempering coil. The make-up air unit will be heating only to meet WSEC requirements. The scope of work also applies to Option 1. DX Refrigerant Fan Coils with Remote Air-Cooled Condensers: Ductless split air conditioning systems utilizing R-32 refrigerant will be provided to serve the three (3) Mech/Elec/IDF rooms. These systems will be dedicated and fully independent of the building HVAC system. There will be an indoor fan coil unit, wall mounted above the door. There will be a 1.5 ton air cooled condensing unit located outside on the roof. Air Distribution: All air handling plenums and ductwork will be sheet metal and constructed in accordance with the S.M.A.C.N.A. standards. This applies to the other options as well. • Design specifications will indicate pressure testing for all ductwork • Combination fire-smoke dampers will be provided at all duct-penetrations (except grease exhaust ductwork) through fire-separations. • Grilles, registers, diffusers, volume dampers, and other ductwork accessories will be provided as required to achieve proper air distribution for space comfort. • Anti-ligature security grilles and diffusers will be provided in the Living areas. BEHAVIORAL HEALTH BUILDING The proposed systems for the Behavioral Health Building is a VRF heating and cooling system and a DOAS ventilation system, same as outlined for expansion areas in Option 1. MECHANICAL DESIGN FEATURES FOR ALL OPTIONS Noise and Vibration Control: Sound attenuation and vibration isolation will be provided for the Mechanical Systems in accordance with best industry practices or based on recommendations provided by an Acoustical Consultant during the design phase. Energy Management and Control System (EMCS): The mechanical systems in the building will be controlled and monitored by an EMCS as manufactured and installed by a vendor that meets the Owner’s standards. The EMCS will integrate with existing equipment that remains, 30 Mason County Justice Center | Pre-Design Study Mechanical Systems Assessment MECHANICAL DESIGN FEATURES FOR ALL OPTIONS CONT. new wet side and dry side HVAC equipment, and the proprietary VRF controls to create a single, seamless graphical user interface. Sensors in the spaces will be standard LCD display type in the Administration areas and flat plate type in the Living areas. In addition to controlling the mechanical equipment the EMCS will have the capability to monitor and control other systems in the building. The primary features included in the EMCS and systems monitored or controlled are identified in the following lists. System features include: • Building Temperature Control • Building Ventilation Control • On-Site Computer for Local Operator Interface • On-Site System Communication with Off-Site Operator Stations • Graphic System Interface for Intuitive Operator Control • Centralized Scheduling of Equipment Operation • Optimum Equipment Start Control for Occupied Periods • Trend Logging of Controlled and Monitored Points • Low Voltage System Wiring Routed in Metal Raceway • Operator Interface to Allow for Global Freeze Protection Override • Operator Interface to Allow for Global Air Handling System Emergency Shutdown Systems monitored and/or controlled: • Control and Monitor all HVAC Units • Control and Monitor all Exhaust Fans • Control and Monitor all Domestic Water Heating Equipment • Control and Monitor all Motorized Dampers • Control and Monitor all Pumps • Control and Monitor the Condenser, Chilled, and Heat Water Systems • Control and Monitor Water-to-Water Heat Pumps • Monitor Outside Air Temperature and CO2 Levels • Monitor CO2 levels in each occupied temperature zone of control and modulate the outside air damper at the VRF indoor unit connection to the DOAS to maintain demand ventilation control • Monitor Electrical Service Phase Failure • Control Exterior Lighting, if required • Monitor Power and Water Consumption • Monitor Building Intrusion Alarm System (General Alarm), if required • Monitor Emergency Power Generator System • Monitor Building Fire Alarm System (General Alarm) • Control Fire Alarm Shutdown of HVAC Equipment • Energy Code and LEED M&V required energy use meters Testing, Adjusting and Balancing: Contractor will be required to hire an independent Balancing Agency (holding current certification from the National Environmental Balancing Bureau or from the Associated Air Balance Council) subject to approval by the Owner. Balancing agency shall have experience with a minimum of three successfully completed projects of similar size and complexity during the last five years. Contractor will be responsible for coordinating and scheduling necessary equipment operation with the assistance of appropriate trades to support the work to be performed by the Balancing Agency. Following systems will be balanced: • DOAS Systems • Fan Coil Units • VAV Terminal Units • Exhaust Systems • Condenser, Chilled, and Heating Water System and Pumps • Water-to Water Heat Pumps • Water-to Water Hot Water Heaters • Solar PV Domestic Water Heaters and Pumps • Domestic Hot Water Circulating System • Kitchen Hood Exhaust Fundamental Commissioning: Provide fundamental testing and commissioning of all mechanical systems including HVAC system equipment, plumbing equipment, devices, controls, and monitoring devices. Coordinate commissioning with Owner’s commissioning agent. Fundamental commissioning shall be executed in accordance with industry standards and LEED requirements. Additional enhanced commissioning will be provided for additional LEED credits. 31Mason County Justice Center | Pre-Design Study Electrical Systems Assessment Summary of Work This pre-design includes a new building to house a new Mason County Behavioral Health facility. The scope of work includes site electrical and telecommunications systems to provide power and telecommunications systems to the building site. Building electrical and telecommunications systems will be provided to support program needs. Systems supporting program areas related to triage and housing will be vandal resistant and comply with anti- ligature standards. ENERGY CODE AND SUSTAINABLE DESIGN 2021 Washington State Energy Code (WSEC): The intent is for the electrical systems to conform at minimum to the 2021 WSEC and all other industry codes and standards. The actual code year to be used for design shall be dictated by the code year in effect at the time of the scheduled building permit intake. C406 Requirements: The WSEC section C406 requires implementation of efficiency packages to achieve the number of credits appropriate for the building occupancy type. The efficiency packages are provided by multiple disciplines and will be summarized for compliance. Greenhouse Gas Emissions: The electrical systems will be designed to comply with the State of Washington Code RCW 70.235.070 GHG reduction policy. All electric systems will be provided for power assuming no fossil fuels, with the exception of the emergency generator. SITE ELECTRICAL Power: A new underground secondary electrical service will be required from the local serving electrical utility. Underground electrical ductbanks and vaults will be provided in accordance with utility requirements. Transformers, switchgear and medium-voltage distribution will be utility provided. Anticipated electrical service voltage will be 480Y/277 Volts, 3 phase, 4 wire. Electric Vehicle Supply Equipment (EVSE): In accordance with WAC 51-50-0429 Section 429 and RCW 19.27.540, the following provisions are anticipated for EVSE associated with the 268-space parking area associated with the proposed building. EVSE is anticipated for public and staff vehicles; fleet charging is not anticipated at this facility. The EVSE will not be supported from the standby generator. • 10% of Parking Spaces: Installation of Level 2 EV charging stations, including associated power circuiting and power distribution system capacity • Additional 10% of Parking Spaces (EV-Ready): Installation of power circuiting and power distribution system capacity to support future Level 2 EV Charging stations • Additional 10% of Parking Spaces (EV-Capable): Installation of raceway systems and power distribution system capacity to support future Level 2 EV Charging stations Site Lighting: Exterior lighting will be provided to enhance safety and security around the building, at parking areas and pedestrian pathways. Illuminance will be in accordance with IES recommendations, while providing adequate illumination to support video surveillance. Luminaires will be bollards, building-mounted and pole- mounted luminaires. LED technology. Dark-sky compliant, full-cutoff luminaires designed to minimize light-trespass. Telecommunications: New underground telecommunications services will be provided from local franchise utilities in the vicinity of the project site. Underground conduits and vaults will be provided in accordance with utility requirements, from the utility interface at the property line to the building main utility point of entry room. New ductbanks will include four (4) 4”C with innerduct for utility fiber and copper cabling. BUILDING POWER DISTRIBUTION General: Distribution topology segregated by load type (e.g. lighting, mechanical, plug loads). Large electrical loads and motors sized at 1/2 HP and larger served at 480 Volts, 3 phase; lighting at 277 Volts and plug loads at 120 Volts. Minimum 25% spare capacity and spare overcurrent protective devices. Fully rated for available fault current. Designed to integrate with the architecture, while providing flexibility for the future. 32 Mason County Justice Center | Pre-Design Study BUILDING POWER DISTRIBUTION CONT. Main Building Switchboard: Indoor, 480Y/277 Volts, 3 phase, 4 wire. Switchboard will contain two main circuit breakers – one for the building and one for electric vehicle charging - and utility metering provisions. Switchboard construction with fixed insulated case main and molded case distribution circuit breakers. Surge protection. Electronic metering. Copper bus. Two levels of ground fault protection. Distribution Equipment: Panelboards with bolt-on circuit breakers, door-in-door construction, copper bus. Panelboards located in proximity to loads served. Wiring Methods: Copper conductors, #12 AWG minimum in raceway. Branch circuit wiring overhead. Equipment ground conductors required. Power Monitoring: Electronic metering devices and networking for building main, feeders and designated branch circuits to meet energy code requirements. Integrate with building management system. Surge Protective Devices: Provide at main switchboard, panelboards serving emergency systems, sensitive equipment and immediately downstream of a transformer. BUILDING EMERGENCY AND STANDBY POWER SYSTEM An emergency and standby power system will be provided to meet the code and programmatic requirements for this building, providing functionality to support generator backup for normal operations for the entire building in the event of a power outage. They system will be configured with individual automatic transfer switches and load shed functionality to meet the requirements of this I-2 occupancy building, including Department of Health licensing regulations. A packaged diesel engine generator system will be utilized to meet the life safety and standby power requirements. The generator will be installed in an outdoor acoustical enclosure. A separate bulk fuel oil tank will be installed to provide 96 hours of diesel fuel oil storage. Automatic Transfer Switch (ATS): Open-transition, contactor style. Separate transfer switches for life- safety, critical and other building power equipment, with load shed functionality. Provisions for portable load bank connection, and portable generator interface during generator maintenance. RENEWABLE ENERGY SYSTEM General: A renewable energy system, in the form of a rooftop photovoltaic (PV) array and ancillary equipment, will be required to meet the Washington State Energy Code requirements and project sustainability goals. The PV system size will vary depending on the approach to energy code compliance. LIGHTING SYSTEMS General: The lighting system shall address specific “visibility” requirements for the project and each individual space. “Visibility” includes issues such as light quality, occupant comfort, as well as aesthetics. It is critical that the visibility issues be addressed for each space to provide maximum occupant comfort, ultimately resulting in reduced Owner costs. A quality lighting system shall not only add visual interest to a space, but may also improve employee and resident productivity and wellness, while contributing to a safe and secure environment. Once the visibility issues have been identified and addressed, the lighting system can be designed to provide maximum energy efficiency. The lighting system shall meet Illumination Engineering Society (IES) recommendations, and comply with Energy Code requirements. Light Fixtures: Lighting fixtures LED, rated life of 50,000 hours. 80 CRI minimum. Color temperature 3500K. LIGHTING CONTROL SYSTEMS General: Standalone, networked digital lighting control system for interior and exterior lighting systems, meeting programmatic and energy code requirements. System inputs include integral timeclock, manual switches, occupancy sensors, photosensors, photocell. Occupancy Sensors: Exam rooms, labs, offices and multi- purpose rooms. Common areas for egress lighting after hours. Automatic Daylighting Controls: Controlled separate from other areas; 0-10v dimming. Electrical Systems Assessment 33Mason County Justice Center | Pre-Design Study Electrical Systems Assessment LIGHTING CONTROL SYSTEMS CONT. Human-Centric Lighting (HCL) Controls: Use of HCL within resident spaces such as Day Rooms, Wellness areas, Low-Stim Rooms, Resident Rooms should be considered. Application of LED technology coupled with tunable lighting controls can be utilized to improve individual emotions, health and wellbeing while influencing the body’s circadian rhythms. FIRE ALARM SYSTEM General: Intelligent, software-controlled addressable fire alarm and detection system and voice command system in accordance with AHJ requirements. Notification Devices: ADA compliant audible and audible/ visual devices in accordance with NFPA 72 and the Fire Code. Audible notification utilizing speakers. Wiring: Install within raceways. Emergency Responder Radio System: In accordance with AHJ requirements. EXISTING JAIL - ELECTRICAL SYSTEMS OVERVIEW In general, most of the existing electrical are original to the building, constructed in the early 1980’s. While the systems appear to be well maintained and functional for current use, most of the electrical systems are 40+ years old and operating near the end of their useful life. Selective upgrades have been provided to building electrical systems (e.g. building automatic transfer switch, LED lighting retrofits) since the original construction. As an extensive remodel and addition project, we anticipate that much of the existing facility electrical systems will be replaced to extend the useful life of the facility and meet current codes and standards. Power: The existing Jail is served from Mason County PUD, the local electrical utility. The existing secondary electrical service size is 1600 Amps at 208Y/120 Volts 3 phase, 4 wire. Existing utility pad-mounted transformers are installed outdoors at grade level, in the northwest corner of the building. Standby Power: An existing 350kW Caterpillar diesel engine generator provides standby power to the facility. An automatic transfer switch was installed in 2011, allowing for the generator to support the entire building rather than just designated loads. 34 Mason County Justice Center | Pre-Design Study Telecommunications & Security Systems Assessment Summary of Work Telecommunications design for the proposed new approach to the Mason County Community Justice Center facilities will be compliant with current industry standards and support current and future needs of the facility. The design will consider TIA-1179 Infrastructure Standards for Healthcare Facilities when evaluating existing systems and specifying and designing new systems. mechanical systems and components will be flexible, robust, and suitable for the building use. Building mechanical, fire sprinkler, and plumbing systems will be designed to current codes and industry standards. Systems supporting program areas related to triage and housing will be vandal resistant and comply with anti- ligature standards. The options being considered for this project include renovating and expanding the existing jail building, construction of a new jail building, and construction of a new behavioral health building. Telecommunications EXISTING SYSTEMS The existing telecommunications system in the jail is supported by a fiber connection to the courthouse next door, through which the facility is connected to the County network. The Main Equipment Room (MER) is in the attic space. It contains 66 blocks for termination of the analog phone lines. Most of those lines have been cut off, with the County having transitioned to a Voice over IP (VoIP) phone system. The rack containing the phone system controller, phone system Power over Ethernet (PoE) network switches, and a UPS is also in the MER. There is a wall mounted rack in the MER that contains rack mount fiber cabinets (RMFCs) for terminating and patching optical fiber backbone cabling, multiple media converters, and a few other pieces of equipment. Existing optical fiber backbone cabling is a combination of multi- mode and single-mode. The multi-mode optical fiber backbone is rated OM1, which is a 62.5 µm diameter fiber optic cable. OM1 is obsolete and should be replaced. The single mode is compliant with current standards and can remain in use. The horizontal cabling is a mix of Category 5e, and 6. The overall telecommunications system is consistent with the buildings age and is evident of multiple generations of infrastructure being installed on top of the previous. INDUSTRY STANDARDS • TIA-1179-B - Infrastructure Standard for Healthcare facilities. • TIA-569-E - Telecommunications Pathways and Spaces • TIA-568.0-E - Generic Telecommunications Cabling for Customer Premises • TIA-568.3-E - Optical Fiber Cabling and Components Standard TELECOMMUNICATIONS SYSTEMS General: Structured cabling system to support Wide Area Network (WAN) and Local Area Network (LAN) transport of voice (analog/Voice-Over-IP), data, wireless and computing applications. The structured cabling system shall enable the transport of data, telephony, intercom, audio visual, security, building automation, and other Internet Protocol (IP) applications to be converged onto a common cabling and network infrastructure. Networking equipment such as servers, Ethernet switches, routers, network software, computers, UPS systems and phones will be provided by the Owner. IT systems shall comply with TIA standards. Telecommunication Rooms and Spaces: Telecommunications Rooms (TR) shall be dedicated spaces designed for the termination of horizontal station cabling and backbone cabling. Space and infrastructure shall be provided for the installation, configuration, and administration of mission critical telecommunications and systems equipment. The TR shall be a secured space with a dedicated environmental control system with dedicated thermostat to monitor and maintain acceptable temperature and humidity levels on a 24 hours-per-day, 365 days-per-year basis and UPS backed power. • Main Equipment Room (MER): The Main Equipment Room is in the attic. This space facilitates the terminating hardware for cabling, interbuilding connectivity, equipment, and WAN connections. In all Options, the MER will be re-imagined, removing abandoned equipment and providing rack space and cable support. 35Mason County Justice Center | Pre-Design Study Telecommunications & Security Systems Assessment TELECOMMUNICATIONS SYSTEMS CONT. • Telecommunications Room (TR): Cross-connect between the horizontal cabling serving the building and the backbone infrastructure connecting the MER. In Option 1 - Jail Expansion, and Option 2 - Expansion/ Cell Reduction, a new telecommunications room will be added in the remodeled section of the existing building, and one will be added in the housing unit. • Equipment: 19-inch-wide equipment racks, plywood backboards, patch panels and cable management. Racks equipped with vertical and horizontal cable management panels and shelves, and a Power Distribution Unit (PDU) for distributing power to rack mounted equipment. Includes cable tray and grounding. • Telecommunications Rooms shall be located to ensure that the length of any horizontal cabling does not exceed 90 meters in length. Structured Cabling Infrastructure: Hierarchical star topology 100-ohm balanced twisted-pair and optical fiber backbone cabling installed between the TR and the MER and horizontal cabling from the workstation devices to the TR. Cabling plenum-rated where required by code. • Backbone Cabling: ○Optical Fiber Backbone: 24 strand single-mode OS2 / 12 strand multi-mode OM3 Outside Plant Cable (OSP) from existing MER to new Telecommunications Rooms. • Horizontal Cabling: 100 ohm, 4-pair, Category 6A rated unshielded twisted pair (UTP) cabling as defined in ANSI/TIA – 568-C Standard. Plenum rated as required. Route directly to a Telecommunications Room, maintaining a maximum length no greater than 90 meters between terminations and service loops. Splicing and transition points are prohibited. Telecommunications Outlets: Category 6, 8-position 8-conductor modular jack. • Quantity of ports to be provided based on coordination with stakeholders and facility needs and densities as prescribed in standards. Wireless Access Point (WAP): WAP requirements will be coordinated with stakeholders and provided to meet facility needs. Two CAT 6A cables shall be provided to each WAP location. Pathways: Pathways shall be based on the construction type of each area of the building. In the administration areas of the building, the pathway shall consist of cable trays and open cabling systems. Open cabling support system consisting of cable saddles and j-hooks mounted on threaded rod supports acceptable above accessible ceilings. In the secure areas of the building, pathway shall consist of conduit to each outlet location. As needed in conference rooms, infrastructure including pathway, backboxes, power, telecommunications, and cabling will be provided to support presentations or video conferences. A flush mount wall box shall be provided to support a wall mounted television and a floor box shall be provided to allow A/V connection to the monitor and support conference phones, etc. EXISTING CORRECTIONS SECURITY SYSTEMS The existing control room is in the center of the jail housing pods. Jail door control and communication systems are operated from the control room. Control systems include a PLC/touchscreen-based door control system, a security video system, and an intercommunications system integrated for seamless operation. The existing integrated control system has been recently upgraded. The existing PLC is a Modicon M340 by Schnieder Electric. The touchscreen is operating Ctrl Xpert touchscreen software, which is a dedicated control software package created by a security electronics integrator. The existing security video system is Milestone XProtect, while the cameras are Pelco IP cameras. The existing intercom system is from Harding Instruments. The head-end system has a Digital Communications Controller (DCC), and two Digital Communications Expanders (DCE). Each DCC and DCE can connect to up to 32 intercom stations. The system integrates through the touchscreen providing the ability to control/monitor doors from the control point. When a door is selected on the touchscreen, the operator is presented with options to control the door, at the same time, the video viewed is switched to the cameras associated with the selected door, and the intercom channel to the door is opened. This enables the operator to see and talk to the person passing through the door. 36 Mason County Justice Center | Pre-Design Study Telecommunications & Security Systems Assessment OPTION 1 & 2 - JAIL EXPANSION In Option 1, and Option 2, the existing security systems shall be maintained in operation, including the PLC/ touchscreen door control system, security video system, and intercom system. To accommodate the expansion, one of the housing pods will be removed. The existing intercom stations and security cameras will have to be adjusted to accommodate the door and operational changes. The expanded area of the jail will receive a new PLC for door control. Security cameras will be added for visibility, while intercoms are added at new doors for communication. The existing systems will be expanded to accommodate the added space. BEHAVIORAL HEALTH CENTER In the Behavioral Health Center, a new, integrated PLC/ touchscreen-based door control system will be provided. The new system will be essentially the same as the existing system but will be customized for the new building. The door control system will consist of a new PLC, with touchscreens at control points for door control. The security video system will be designed to provide good facility visibility utilizing a combination of high megapixel, cell, multi-imager, and fish-eye cameras to get the best coverage possible. An integrated intercom system will be provided. It will connect to the Jail through a network connection. OPTION 3 – NEW JAIL, BEHAVIORAL HEALTH CENTER In Option 3, and at the Behavioral Health Center, a new, integrated PLC/touchscreen-based door control system will be provided. The new system will be essentially the same as the existing system but will be customized for the new building. The door control system will consist of a new PLC, with touchscreens at control points for door control. The security video system will be designed to provide good facility visibility utilizing a combination of high megapixel, cell, multi-imager, and fish-eye cameras to get the best coverage possible. An integrated intercom system will be provided. 37Mason County Justice Center | Pre-Design Study Site Assessment EXISTING SITE ANALYSIS The site is located within a highly developed area of Shelton and is currently served by all applicable utilities. Water mains are located in the public right-of-way to the south, east, and north of the site. Water service appears to be provided to the jail from the water main in 5th street near the intersection with W Pine St. Sanitary sewer mains are located in the two alleys that run through the site from east to west. Sanitary sewer service lines appear to enter both main lines at various locations. An existing stormwater system conveys stormwater flows from the existing impervious areas to the City of Shelton municipal stormwater system. Additional catch basins exist in the area that may indicate the presence of piping on Alder St. The adjacent roadways appear to be composed of asphalt and concrete paving that appears, in places, to be degraded. The onsite pavement appears to be in moderate condition, however, does appear to pose accessibility concerns related to the running slope of pedestrian paths. PROPOSED SITE IMPROVEMENTS Connection to the existing water and sewer mains appears feasible at several locations, depending on the desired improvements. Once a proposed layout is selected a capacity analysis should be carried out to verify the existing infrastructure size is adequate for the proposed development. Stormwater management is anticipated to be provided through the construction of an underground vault on the southern portion of the site discharging to the storm system in the public right-of-way. 38 Mason County Justice Center | Pre-Design Study Data Analysis For planning purposes, knowing who is in the jail on a given day is useful for determining housing needs and security classification levels within the jail, as well as for long-term planning purposes. It enables officials to better plan the type of jail beds that will be required as well as the level of service and treatment needs of the population while incarcerated. Included in our scope, the design team requested data to review, analyze, and prepare a set of recommendations for total bed capacity, either as an expansion to the existing infrastructure, or for a anew secure jail facility. Note, our analysis did not include population projections. A request for data was distributed on January 26, 2024, to solicit information on the amount of warrants issued, population by gender and classification, and use of electronic monitoring & work release over the past five (5) years. This request included behavioral health initiatives and data underway in Mason County. The list below summarizes the requested data collected by Mason County stakeholders: • Law Enforcement ○Total Crimes by month ○Group A Felonies by month ○Group B Felonies by month ○Superior Court Warrants by day ○District Court Warrants by day ○Municipal Court Warrants by day • Jail ○Average daily population by: - Gender - Classification ○Alternative Sentencing, Work Release, and Electronic Home Monitoring ○Admissions ○Release ○Housing Plan to demonstrate classification distribution throughout the facility on the following dates: - 3/23/23 - 6/17/23 - 10/16/23 - 12/13/23 • Behavioral Health ○MAT Clients served ○Northwest Resource Clients served This section highlights the data received and analyzed to determine the recommended bed capacity for the in-custody population. However, before diving into the analysis, it’s important to note other distinctions that influence the in-custody population and, ultimately, the recommended bed capacity: diversion, reentry components, and the behavioral health infrastructure of support and opportunities within Mason County. Mason County looks to create more opportunities for diversion and deflection within their judicial system. The incorporation of these initiatives and their success will impact the population capacity at the jail and should be a consideration when evaluating the overall bed capacity with expansion capability. Since starting the LEAD program, a diversion program established in Mason County in 2023, there are fewer low- level arrests. As stated on the Mason County website, the goal of this program is to improve community health and safety through coordinated resource tools utilized by law enforcement and community stakeholders. In addition to diversion programs, Mason County has implemented an Alternative Court docket for: • Veterans Court • Drug & Mental Health Court • Therapeutic Court The electronic home monitoring program (EHM) has been successful in the past. The reason for the fluctuation in implementation relies upon the Judges utilizing this option in sentences and the ability to staff the program. There is an alternative program offering a driving under the influence (DUI) class one day at the jail, approximately ten times a year, with a staff member leading a program. All individuals sentenced to the alternative DUI program are booked into the Jail which affects the booking numbers since these individuals are not housed at the jail, only attend the program at the jail for the day. Additional funding in the future could increase the class offerings. This foundation creates opportunities for collaboration of justice system partners within Mason County to develop future pathways and opportunities for deflection and diversion. The proposed expansion of therapeutic treatment beds for the jail and the behavioral health center will create more resources for Attorneys and Judges to utilize, ultimately to lower the incarceration rates. JAIL 39Mason County Justice Center | Pre-Design Study Data Analysis At the start of the study, a Justice Task Force Group recently formed and meets monthly to discuss current justice-system issues with Mason County and establish initiatives to improve public safety within the community. With an increase in diversion programs and behavioral health options in the County, the population composition will change within the jail. These programs can reduce the work release, inmate trustee, and minimum classification populations within the jail. Flexibility with the Housing Management Plan, housing unit design and configuration should consider the potential changing demographic and respond to meet current and future population needs. All of these initiatives play a role in balancing the justice system and opportunities for public safety and health within the community to offer deflection or diversion options reducing the need for incarceration. Funding, staffing, participation rates, and initiative effectiveness require on-going review and considerations for their capacity impact on the jail population. One definitive answer cannot be provided within the study. However, the design team reviewed the following data with stakeholders to determine an appropriate recommendation with the understanding that design options shall consider expansion capability to meet additional future demands beyond the scope of this effort and current conditions. The chart below identifies the average in-custody population at the Mason County Jail over the past five years. A few items to note, the highest population occurred in early 2019 and experienced a steady decline over the next 5 years, with a precipitous decline in late 2023 and early 2024. Jail staff indicated the drop in population was the result of a reduction in correctional staff requiring a portion of the in-custody population to be transferred to an adjacent secure facility. The decline in population was a combination in a shift in arrest and holding strategies and relocated a number of the in- custody population to adjacent facilities. In general, the overall population was approximately 75-80 in 2019. A significant decline occurred at the start of the covid pandemic in March 2020. This decline in population lasted for a couple of months before experiencing several spikes in population throughout the remainder of 2020. By mid-2021, the population hovered around 55-60 individuals before declining to approximately 30 individuals by the start of 2024. Average In-Custody Population at Mason County Jail 2019 - 2024 JAIL 40 Mason County Justice Center | Pre-Design Study Data Analysis The next figure provides a breakdown of the population within the same time frame. Over the past five years, females account for an overage of 16.5% of the population. When isolating the male population, the largest classification group held at the Mason County Jail is the maximum population at 36.7%. Within the female population, half of the female population exists within the minimum classification group at 50%. Breakdown of Population from 2019 - 2023 Given the large discrepancy in the population numbers between 2019 and end of 2023, the team analyzed the last full year of data. For comparison, in 2019, the average male population was 54 with females at 18, totaling an average of 72 individuals within the facility. In 2023, the averages shift with 37 males and 5 females, for a total of approximately 42 individuals. In 2023, females accounted for 12% of the total population. Breakdown of Population in 2023 JAIL 41Mason County Justice Center | Pre-Design Study Data Analysis The breakdown by classification in 2023 is demonstrated in the graphic below. Breakdown by Classification in 2023 One of the comments discussed during the Visioning session centered around the change in population in Mason County during the summer months and a potential impact on the in-custody population. The team reviewed the average daily population by year for each of the five years of data. Then we highlighted the summer months, shown in bold below. Based on this analysis, the team did not find a spike or increase in population during the summer months. It is possible the increase in population during the summer months may result in additional arrests and/or calls to law enforcement; however, it did not create a spike in population requiring a calibration in the overall bed capacity. Average Inmates in 2023 JAIL 42 Mason County Justice Center | Pre-Design Study Data Analysis The team received data on the admissions and release numbers. The first figure below demonstrates the average admissions and releases per day, for each year. The second figure shows a detailed analysis of the total admissions by day over the last five years. While the average booking and releases are similar, and approximately 3-4 admissions and releases per day, the second chart on this page demonstrates spikes in admissions and releases over the course of the year. The maximum number of admissions and releases increases to over 20 a day on several occasions. This impacts the size of intake to be able to accommodate the fluctuations of admissions and the processing of releases. JAIL 43Mason County Justice Center | Pre-Design Study Data Analysis The next level of analysis centers on the alternative sentencing program in the Mason County Jail. The team received data on the total number of electronic home monitoring (cyan) for individuals not held at the jail, as well as the Alternative Sentencing (dark blue) and Work Release (orange) that are housed in the second floor of the addition to the Mason County Jail. Approximately 10 individuals are housed at the Mason County Jail. This was confirmed by the Sheriff and Jail staff and informs the programming effort. The final data presented in this section reveals the data received on the total crimes and warrants within Mason County over the past five years. Similar to the average daily population, the total crimes were larger in 2019 then declines and remains consistent throughout 2020 to the end of 2023. This tracks for the daily population viewed earlier, except for the major decline at the end of 2023 and beginning of 2024 when a larger number of the in-custody population was relocated to adjacent facilities due to changes in staffing. JAIL 44 Mason County Justice Center | Pre-Design Study Data Analysis The team requested housing management plan data on four different days within 2023 to better understand how the population was distributed throughout the existing housing units. The four (4) diagrams below organize the data we received. The colors designate: • Blue: Male Population • Light Blue: Female Population • Orange: Electronic Home Monitoring, Alternative Sentencing and Work Release Population • Purple: In-Custody population relocated to adjacent secure facilities These diagrams confirm that analysis was conducted earlier. At the start of 2023, approximately 40 individuals were housed at the Mason County Jail with relatively few individuals transported to adjacent secure facilities. By the end of 2023, the number of individuals housed at the Mason County Jail versus adjacent secure facilities equalizes. Although the average daily population remains approximately 40-50 people, only half of those is held at the Mason County Jail toward the end of the year. Of note for the design team, the population shifts within various housing units to account for the changing classification and housing units requiring maintenance over the course of the year. JAIL 45Mason County Justice Center | Pre-Design Study Data Analysis To ascertain the need for behavioral health beds within the jail facility, the design team requested the Jail staff to track particular items related to medical, mental health, mental health, and/or substance use disorders from April 18, 2024 to May 24, 2024. A selection of the items tracked by Jail staff include: • Are you now or have you recently received psychiatric care? • Are you experiencing symptoms of mental illness such as anxiety and/or depression? • Are you thinking about committing suicide? • Have you visited the hospital or clinic within the last 72 hours? • Have you been drinking alcohol? If yes, PBT Reading: • Are you dependent on any drugs or medication? • Are you currently engaged with substance abuse treatment? • Are you interested in chemical dependency services? • Any current/recent opioid use? If yes, would you like to participate in the MAT program? • Staff Observation: ○Has the inmate complained of medical problems or carrying themselves in ways which indicate they are experiencing pain? ○Are there signs of Mental Illness JAIL 46 Mason County Justice Center | Pre-Design Study Data Analysis Within the time frame capturing the data, there were a total of 119 bookings. A few key notes: • 10% had reported dangerous levels of alcohol/drugs, required medical attention, and/or exhibited signs of mental illness or behaviors suggesting self-harm by the arresting or transport officer. • 21.8% exhibited symptoms of mental illness. • 11% of individuals had been to a hospital/clinic in the last 72 hours. • 28.5% were dependent on drugs or medications. • 24.4% of individuals were interested in a Medication- assisted Treatment program. The percentages below confirm the need for dedicated medical and behavioral health treatment beds within the Mason County Jail. Providing a therapeutic environment and customized treatment plan for individuals within the jail population for mental and/or behavioral health establishes a continuum of care and improves the overall recidivism rate. Based on the data provided and discussions with stakeholders, the team recommend approximately 20-25% of the overall population is recommended for behavioral health housing. Correctional facilities cannot be planned for the average daily numbers. As an average of the population, ADP numbers represent the number of people anticipated in the jail on any given day. They exclude fluctuations in population and peaking, which can account an additional 10% - 20% for high daily population counts, along with additional beds required for mandated jail classification separation purposes. The baseline Average Daily Population (ADP) analysis was converted into actual bed space requirements by incorporating a “utilization factor” to account for operational considerations such as downtime for cell maintenance, classification variation and population “peaking” during high volume periods. In this study, the team incorporated a utilization factor of 1.2 (20%) which aligns with best practices for jail facilities. Given the range of the ADP over the past five years, the team planned for an ADP of 70-80 individuals. This accommodates change in population, legislation, arrest rates, and diversion opportunities likely to occur over the next 20-30 years. Applying the 1.2 utilization factor, this equates to an anticipated bed capacity for the Mason County Jail with 84-96 beds. Taking the information above into account as a foundation for physical facility management and planning, the total beds were disaggregated according to the specific number and type of beds that will be needed to accommodate the different jail population categories. After adjusting the bed space projection baseline based on discussions with County and jail representatives to account staff efficiencies, preferred minimum and maximum housing unit sizes, and actual housing unit geometry, the final jail bed space capacity was established at 96 beds. HOUSING PLAN Female Housing (min, med, & max) 20 beds Male Minimum/Medium 20 beds Male Medium/Maximum 16 beds Male Maximum 16 beds Behavioral Health Treatment 24 beds Total Bed Capacity 96 beds JAIL 47Mason County Justice Center | Pre-Design Study Space Program Utilizing information gleaned from the Visioning Session, existing facility assessment, and population analysis, the Design Team prepared a Space Program. The Space Program defines the size of each functional area within all departments within the proposed Jail expansion and new Behavioral Health Facility. A separate Space Program defined an option for a new jail facility for comparison in the Study and can be found in the Appendix. Space needs were developed based on the agreed upon capacity by gender and classification needs for each area of function. The final products are based on direct conversations with the client’s “core team” of representatives from each of the components and the professional experience of the project team. A foundation of the architectural space program are the standards derived from the American Correctional Association (ACA), PREA standards, and the design team’s professional experience in programming similar facilities. The Space Program for the expansion is organized as followed: • Space Component • Unit Quantity • Unit Size per Quantity • Total net square foot (NSF) • Ancillary notes associated with each component The total net square footage for a department is subtotaled together and multiplied by a unique departmental factor that accounts for the circulation space required within the department area. Finally, all departmental square footage is combined and multiplied by a building gross factor to account for the exterior wall, structural system, building systems and general circulation to get from department to department. EXISTING JAIL RENOVATION AND EXPANSION PROGRAM The three components: • Medical Clinic Services and Infirmary • Shared Programs and Reentry • Behavioral Health Treatment Housing ○Acute Care ○Substance Use Disorder (SUD) / Medicated Assisted Treatment (MAT) beds ○Mental Health Step Down Unit ○Behavioral Health Staff Support Spaces The total building square footage for the proposed expansion to the Mason County Jail to accommodate the Medical Clinic & Infirmary, Shared Programs, and Behavioral Health Housing is approximately 16,700 gross square feet. PROGRAMS As mentioned in the existing facility analysis, the existing Mason County Jail includes only one (1) Multi-Purpose Room, serving a variety of purposes, and one (1) interview room/office for several different agencies and programs. In our meetings with jail and behavioral health staff, additional program space was requested for current programs, such as reentry, and for potential program offerings, group programs, and support services. For Reentry Services, the program reflects the requested need for staff support and meetings with in-custody persons enrolled in the program. The program includes: • Small Waiting Area with 2-3 chairs for volunteers • Reentry Program Supervisor Office • SUD Staff Office • SUD Peer Support workstation • Interview Room • Office Support Space for filing cabinets, copy machine, and supplies Staff would utilize the interview room to meet with those enrolled in the program; or they could utilize additional Program space recommended for the Mason County Jail. The additional program space would ideally be located in a similar location to the current Program space, central to both housing and easy to access for service providers and volunteers. The centralized program space to add to the existing facility includes: • Large Multi-Purpose Room, for indoor recreation and/ or larger group programs or services • Small Multi-Purpose Room, similar to Classroom size for education or small group programs • Two (2) Interview Rooms to meet with professionals • Program Storage Room for books, program supplies, and/or furniture • Inmate Restroom • Staff Restroom JAIL 48 Mason County Justice Center | Pre-Design Study Space Program MEDICAL CLINIC The current medical exam room includes all medical functions in one area: waiting, exam, triage, office, supply room, biohazard waste, and a separate small room for an infirmary cell. Even for a small facility with a nurse position staffed everyday between 7am to 11pm, additional space is recommended to properly accommodate the medical needs, HPPA privacy and proper protocols for medical storage. For a facility with an anticipated capacity of 96 beds, the demand for proper medical services will increase. Especially given the stated medical and behavioral health needs mentioned in the meetings, the design team recommends the following spaces for the medical clinic: • Waiting Area for 2-3 individuals • Holding Cell • Privacy Room for tele-health and/or tele-psych appointments • One (1) Exam Room • Two (2) Negative Pressure Cells with an ante room • Nurse Station • Health Services Workroom • Health Staff Breakroom • Two (2) Professional offices for visiting and/or contracted staff • Medical Storage in lockable room • Clean Storage for clean linens and supplies • Soiled Storage for used linens and waste • Biohazard storage for medical waste • Equipment Storage for assistant equipment and general storage To understand the relationships between the components, refer to the adjacency diagram below. The black line represents the main circulation path with all inmate components on one side and the staff support spaces grouped together on the other. Solid dash lines represent enclosed spaces; whereas dashed lines represent spaces that are open and visible to the main circulation. The medical clinic should be located adjacent to Intake and as close to the housing as possible. The client confirmed that an infirmary cell sized for a hospital bed was not required for the jail. JAIL 49Mason County Justice Center | Pre-Design Study Space Program The programming component recommended for the existing jail expansion is approximately 5,375 dgsf. BEHAVIORAL HEALTH HOUSING Given the elevated rates of medical and behavioral health needs in detention facilities across the country, Mason County is experiencing a similar phenomenon as other jurisdictions. As Mason County seeks to create a continuum of care within the community, an important component includes providing behavioral support spaces and dedicated housing units within the jail. To accomplish this within the existing infrastructure remains a challenge given the layout and configuration. Therefore, the design team recommends an expansion to include treatment beds in a more normative, therapeutic environment conducive to rehabilitation and stabilization. The behavioral health housing comprises three (3) distinct sections, each with programmed eight (8) beds: • Acute Care • Substance Use Disorder & Medication-Assisted Treatment (SUD/MAT) • Step-down Mental Health The Acute care housing provides single-occupancy housing with no mezzanine for up to eight (8) individuals with a Serious Mental Illness (SMI) who demonstrate functional impairment to a degree that interferes with basic abilities to interact with others and requires substantial intervention by clinical staff. Individuals on suicide or constant watch could also be placed in this area depending on the other individuals’ acuity level and behavior. The housing area maintains a clear line of sight from the nurses’ station with a preferred adjacency to the medical clinic. Due to the acuity level of the individuals housed in this area, additional staff may be required for close observation and/or intervention. Specific staffing requirements for all behavioral health housing requires further discussion and direction from the client prior to finalizing. The SUD/MAT area houses individuals who are withdrawing from substances but do not require housing in the infirmary and will participate in substance use disorder treatment once able to engage. All beds are located on the flat for up to eight (8) beds. Even after withdrawal, this housing continues to provide substance use disorder treatment with intensive evidence-based model of clinical treatment. The housing areas are accessible to the nurses’ station and would be preferred to have close proximity to the medical clinic. The Step-down Mental Health housing provides housing for up to eight (8) individuals with SMI whose baseline of functioning requires ongoing sheltered housing, programming, and clinical support to maintain adequate functioning. Depending on the design layout, this housing area has the opportunity to be sub-divided into two (2) separate areas to house males and females. With the overall female capacity around 16-20, there is not the capacity to include a separate housing for females to address the various modalities. Although this unit does not require the same level of intervention, it is preferred to maintain a clear line of sight from the nurses’ station to the housing unit. The support spaces prioritize the behavioral health staff needs to provide the care, documentation, and assistance for the treatment beds in this area. The spaces programmed include: • Behavioral Health Staff Station • Staff Workroom • Interview Room • Staff Restroom • Beverage Counter • Housing Storage • Janitor Closet A minimum of one (1) outdoor recreation or therapeutic courtyard is required and, if design allows, two (2) outdoor areas offer the ability to separate the population while providing access to the outdoor area. The behavioral health housing expansion is approximately 9,150 dgsf. JAIL 50 Mason County Justice Center | Pre-Design Study Space Program The diagram below highlights how the key components of the programming and behavioral health housing recommended for the expansion have a preferred adjacency to the existing jail intake and housing. Depending on the layout, several configurations were explored to demonstrate the various operational differences for the behavioral health housing, the expansion of the medical clinic to the existing facility. In this first example, the behavioral health housing remains adjacent to the medical clinic as part of the overall expansion to the Mason County Jail. The clinic would not be adjacent to the existing intake area requiring medical staff to go to intake for any initial assessments upon admissions. However, this configuration does provide an important connection to behavioral health housing and co-locates all medical and mental health staff together in one consolidated zone. JAIL 51Mason County Justice Center | Pre-Design Study Space Program The second scenario follows a similar configuration with the medical clinic and behavioral health housing part of the expansion. There is a slight adjustment in this scenario to move the Acute Care beds directly connected to the Medical Clinic to reinforce observation by medical and behavioral health professionals. Then the SUD/MAT and Step-down housing would be across the corridor from the medical clinic, maintaining sightlines and adjacencies. The final scenario reviewed demonstrates an option where the Medical Clinic remains adjacent to the existing intake and only the behavioral health housing comprises the expansion. In this scenario, the behavioral health staff is not co-located with the medical clinic and professionals, however, has a separate support area adjacent to the housing focused on behavioral health interventions. The program for the expansion and adjacency diagram scenarios were presented to the client in a virtual meeting on June 5, 2024. All expansion components and adjacency diagrams were acceptable for further exploration. The focus for the expansion option should consider staff efficiency as a key consideration in the development of options. The feedback from the client was incorporated into the Space Program to provide an expansion for programming, clinic, and behavioral health housing at approximately 16,700 gsf. JAIL 52 Mason County Justice Center | Pre-Design Study Introduction to Concept Options The guiding principles, defined in the outset of this section, inform the direction of the options developed to meet the project goal to improve the delivery of behavioral health services within the jail and in the community to create a continuum of care within Mason County. Based on the team’s review of the existing conditions and interviews with Sheriff, Jail, and Mason County behavioral health staff, the development of options required: • A renovation and/or expansion to the existing Jail facility to provide housing and staff support spaces for medical and mental health services. • A renovation and/or expansion to increase the amount of program space to offer a variety of programs, group counseling, and individual sessions for the in-custody population. • Review core building support services and provide recommendations for renovation as required to meet the entire anticipated bed capacity. For the jail, to provide integrated medical and behavioral health services with additional treatment housing capacity, the options developed either focused on a combination of renovation and expansion to the existing Mason County Jail; or a purpose-built new jail center that incorporated treatment housing with general population. A description of the initial options our team explored is illustrated on the following page. These options were presented during a meeting with the client on June 24, 2024. Feedback on these options led to the preferred option featured in Section 4. Concept Development Alternatives JAIL 53Mason County Justice Center | Pre-Design Study Option 1 The first option explores an expansion for the in-custody behavioral health therapeutic beds to the south of the existing jail. One of the 4-bed housing units would come offline to serve as the connection to the housing expansion. The additional bed capacity includes beds in the housing units for: • Acute care beds; • Substance Use Disorder (SUD) and Medication-assisted treatment (MAT) beds; and, • Step-down mental health beds. The housing units are not designated between male and female patients; however, accommodations to provide separation by gender, offense type, and/or acuity level, shall be included as this project moves into the design phase. Additional spaces for behavioral health staff, treatment, and program support the housing in the expansion. A portion of the existing facility in the area of the first expansion will be renovated to upgrade the structural system and provide additional space for the medical clinic and programming adjacent to intake in the existing facility. Staff Support and Work Release Housing require space within the renovation as it was part of the total area requiring renovation. This is planned for the second level. Plan Diagrams UNIQUE ELEMENTS: • Minimal amount of renovation within the existing footprint. All renovation areas are limited to the area of the first expansion. • The expansion is located to the south of the existing Mason County Jail. • Total Capacity with the proposed expansion: 90-bed capacity and 12- beds for Alternative Sentencing and Work Release housing. • Future capacity is limited with minimal expansion to either wing of the expansion. KEY OPERATIONAL CONCEPTS: • Expansion and renovation incorporate a Trauma Informed design approach. • No upgrades are provided for administration, food service, laundry and/or intake. • Behavioral Health Housing in this option is not located directly adjacent to the medical clinic. MASON COUNTY EXISTING JAIL SECOND FLOOR STAFF ENTRANCE ALT SENTENCING HOUSING ENTRANCE CLINIC LAUNDRY PROGRAMSSENTENCING STAFF SUPPORT + TRAINING V CIRC / SUPPORT 12 BE D H O U S I N G (ACU T E & S U D / M A T ) 12 BED HOUSING (ACUTE & MH) NURSE/ STAFF COU R T Y A R D COURTYARD PUBLIC ENTRANCE CIRCULATION CIRCULATION 4 BED HOUSING (CSU) COURTYARDNURSE/STAFF STAFF SERVICES SUPPORT SERVICES 12 BED HOUSING (SUD) MAIN ENTRANCE VEHICULAR SALLYPORT ENTRANCE CONNECTION TO EXPANSION HOUSING R (8) S (4) T (4)U (8) K (12) J (4) I (14) M (12) N (4) P (14) O (6) H (12) JAIL 54 Mason County Justice Center | Pre-Design Study Option 2 The second option explores removing the portion of the facility constructed in the first expansion to the jail since it requires structural upgrades and utilizing the area for more extensive renovation. This option maintains the area of construction and expansion closely connected to the core of the existing facility, such as intake, central control, and existing housing. However, in this option there is more disruption to the existing facility during construction and would require a detailed phasing plan. Additionally, more housing units are required to come offline to support the programmatic initiatives for expansion. This reduces the overall bed capacity, even with the added behavioral health therapeutic housing beds. Similar to Option 1, a portion of the existing facility in the area of the first expansion will be renovated to upgrade the structural system and provide additional space for the medical clinic adjacent to intake in the existing facility. Staff Support and Work Release Housing require space within the renovation as it was part of the total area requiring renovation. A portion of these components are planned for the second level. Plan Diagrams UNIQUE ELEMENTS: • Significant renovation / expansion within the existing footprint. • No expansion to the south of the jail which allows the alley to remain undisturbed and used as vehicular passage between the jail and behavioral health center. • Total Capacity with renovation and expansion: 70-bed capacity and 12-beds for Alternative Sentencing and Work Release housing. • Future capacity has the potential to utilize an expansion option, similar to what is shown in Option 1. KEY OPERATIONAL CONCEPTS: • Renovation incorporates Trauma Informed design approach • Extensive renovation within the jail includes Laundry, Staff Support and Work Release Housing • No upgrades are provided for administration, food service, and/or intake • Behavioral Health Housing in this option is located directly adjacent to the intake and the expanded medical W CEDAR ST MASON COUNTY EXISTING JAIL PROGRAMS COURT YARD COURT YARD SUD/MAT HOUSING 8 BEDS STEP DOWN HOUSING8 BEDS ACUTE CARE HOUSING, 8 BEDS COURTYARD ENTRANCE / V CIRC STAFF SUPPORT HEALTH CLINIC LAUNDRY REENTRY SERVICES COURTYARD STAFF CIRC BEHAVIORAL HEALTH STAFF SUPPORT INTAKE SECOND FLOOR CIRC ALT SENTENCING/ WORK RELEASE STAFF/WORK RELEASE ENTRANCE PUBLIC ENTRANCE CIRCULATION MAIN ENTRANCE 4 BED HOUSING (CSU) NURSE/STAFF STAFF SERVICES SUPPORT SERVICES 12 BED HOUSING (SUD) COURTYARD VEHICULAR SALLYPORT ENTRANCE K (12) J (4) I (14) M (12) N (4) P (8) L (4) N (8) Q (8) N 4 T H S T N 5 T H S T 0 15 30 60 1" = 15'-0" SCALE: 0 15 30 60 1" = 15'-0" SCALE: PLAN NORTH JAIL 55Mason County Justice Center | Pre-Design Study Plan Diagrams UNIQUE ELEMENTS: • Expands Administration outside of the secure perimeter • Increases Food Service and the Vehicular Sallyport • Will maintain connection to Mason County Courthouse KEY OPERATIONAL CONCEPTS: • Requires phasing plan to maintain operation and functions throughout the expansion, particularly important for food service and vehicular sallyport N 4 T H S T N 5 T H S T MASON COUNTY EXISTING JAIL 4 BED HOUSING (CSU) COURT YARDNURSE BOH SERVICES STAFF SERVICES NURSE NURSE VEHICULAR SALLYPORT / FOOD SERVICE /ADMIN MAIN ENTRANCE RENOVATED BUILDING AREAS - DETERMINING IF SUBSTANTIAL ALTERATION With regards to the existing building areas of the project that would remain and be renovated as part of Option 1 or Option 2, the code requires that any alterations to these areas must meet the requirements of the current code. The code was further reviewed to determine if alterations to these areas would lead to requiring more extensive work such as bringing the existing unaltered portions of the building up to current code levels. This is sometimes referred to as a Substantial Alteration or Substantial Improvement. It was determined that neither the 2021 Washington State Existing Building Code (WSEBC) or the 2021 Washington State Energy Code (WSEC) includes provisions that would require the unaltered portions of the existing building, building systems, or building energy consumption to comply with the current codes. This is provided that there is no change in the occupancy or use of building. Furthermore, the 2021 WSEC sections related to energy efficiency requirements (C406.1) and renewable energy (C411) do not apply to alteration areas. These determinations should be verified with the code versions that are in effect at the time of project design and permitting. Alternative Renovation for Option 1 or 2 at the Existing Facility As a separate alternative to the two options described above, the design team proposes an additional renovation option to increase administration, food service and vehicular sallyport on the east side of the existing facility. During user group interviews and site visits, it became apparent these components were undersized to meet the demands of the full capacity. JAIL 56 Mason County Justice Center | Pre-Design Study New Option As a counterpoint to the renovation/expansion options to the existing Mason County Jail, the client requested the design team to explore an option for a purpose- built jail to understand the implications, in operations, functionality, staffing, and construction cost. Without a specific site to test-fit a new detention center, the design team used the existing Mason County Jail location as a test fit for a new facility. This maintains the connection to the Mason County Courthouse, a more staff efficient solution. However, due to site constraints, the overall building configuration and opportunities for expansion are minimized. An alternative site location has the potential to offer a more efficient conceptual layout. With a remote alternative site location, transportation to and from the jail to the courthouse would have to be considered into the overall operations and evaluation criteria. The benefits of the new jail option present the opportunity to design a secure detention facility achieving best practices and aligning to preferred staff operations. Instead of fitting within the current infrastructure and site constraints of the current facility, a new jail design provides the ability to re-imagine the jail operations for Mason County. Co-located with the behavioral health center, a stronger continuum of care and delivery of services could be implemented from the ground up. A few of the benefits are described below: • Create a safe and secure housing unit environment that facilities the Mason County Sheriff’s Office’s ability to effectively manage a variety of needs of the population and provide programs for successful reintegration to the community. • Minimize the visual and auditory impact of outdoor recreation on surrounding streets. • Maximize daylight into outdoor recreation, dayrooms, and sleeping areas. • Provide active and passive areas to outdoor recreation and dayrooms. • Organize the jail for flexibility and efficient staff operations. • Provide staff amenities and sufficient administrative support spaces. • Right-size building support amenities for Food Service, Laundry and Storage within the jail. For the new jail option at the existing site of the jail, the following features are implemented: • Public Entry remains on 6th Street, the same street as the public entry to the Mason County Courthouse. The Vehicular Sallyport and Intake is located on 5th Street. This aligns the public entry for the jail and the courthouse on the same street without the service entrance in between. • The Public Lobby has access to both Administration and the Alternative Sentencing / Work Release component. As a result, the Alternative Sentencing component remains distinct from the secure perimeter of the jail to avoid any issues with contraband entering the secure housing area. • Administration and Staff Support are right-sized for a 96-bed capacity detention center. • Intake has a drive-through vehicular sallyport off of 5th Street and sized to separate admissions from transport and release function. Intake remains adjacent to the medical clinic. • The connection to the Mason County Courthouse remains and is close to the Intake department. • Medical clinic expands to provide medical and tele- health services to the entire population. Offices for design professionals are included. Two (2) negative pressure cells provide infirmary housing for those requiring separate housing. • Deliveries to Food Service and Building support can have a separate entrance from the Intake Vehicular Sallyport off of 5th Street. • Housing includes general population and therapeutic treatment housing units utilizing indirect supervision that has the ability to implement direct supervision features in the future if preferred by the Jail Administration. • The behavioral health treatment housing has a direct connection and adjacency to the Medical Clinic. JAIL 57Mason County Justice Center | Pre-Design Study New Option UNIQUE ELEMENTS: • The full jail program would be implemented in a new, purpose-built jail facility. • If the new jail option is located on the current site, all in-custody population would require relocation throughout construction. Once completed, the location of the jail would be in a familiar location in the downtown civic infrastructure and remain the connection to the Mason County Jail. • If an alternative site is explored, transportation to the courthouse will be required; however, additional features, such as design configuration, vehicular access, and departmental adjacencies, could enhance the overall functionality. • Total Capacity: 96-bed capacity and 12-beds for Alternative Sentencing/Work Release housing. • The ability to plan for additional bed capacity as part of the initial design. KEY OPERATIONAL CONCEPTS: • A Trauma Informed design approach implemented throughout entire facility. • A design to support staff efficiency. MED/MAX HOUSING 16 BEDS MIN/MED HOUSING20 BEDS FEMALE HOUSING20 BEDS STEP DOWN HOUSING4 BEDS STEP DOWN HOUSING4 BEDS ALT SENTENCING / WORK RELEASE HOUSING CENTRAL CONTROL ACUTE CARE HOUSING 8 BEDS SUD/MAT HOUSING8 BEDS BH STAFF STATION CLINIC AND PROGRAMS INTAKE/ ADMISSIONS FOOD SERVICE & LAUNDRY STAFF SUPPORT ADMIN & SUPPORT BUILDING SERVICES PUBLIC LOBBY MAX HOUSING 16 BEDS CO STAFF STATION COURTYARD COURTYARD COURTYARD PUBLIC ENTRANCE STAFF ENTRANCE BUILDING SERVICES VEHICULAR SALLYPORT ENTRANCE ALT SENTENCING ENTRANCE JAIL 58 Mason County Justice Center | Pre-Design Study 4. Project Recommendation (Preferred Approach) Jail | Option 1 EXPANSION This option is the recommended jail option. It allows the existing jail to continue operations in its existing location while additions and renovations are being constructed. It provides the requested behavioral health/SUD services for incarcerated individuals and would create the desired therapeutic environment inside the jail. Currently, due to space and program limitations, these services cannot be successfully implemented. This option also provides some flexibility in the extent of renovations to existing areas based on available funds. It also provides some operational scalability as well. Programs could be phased in over time to ensure cost benefits balance with operational costs. This option, in conjunction with the new separate new behavioral health/SUD facility constructed on the property to the south creates a criminal justice campus, providing a strong pathway to rehabilitation for convicts, and prevention for individuals outside the jail. Potential operational savings could be utilized by sharing Behavioral Health SUD specialists, food service, and other support elements between the buildings. The location of the jail relative to the courthouse is also a benefit to keeping transportation costs low. Behavioral Health/SUD Facility | Option 2 COMMON NURSE STATION Option 2 is the recommended Behavioral Health/SUD. While both options are similar, option two provides the most flexibility in programming. The Crisis Stabilization model’s financial viability, as detailed later in the report, has been evolving and is challenging for counties to fund operation. The design and operation of the facility need to be flexible so that the beds can be utilized as either SUD or stabilization. The design features central living rooms, patient bedrooms, and support areas that open into a centralized space eliminating corridors and pinch points. The Nurse Station would be designed to be approachable for patients and safe for staff. Dedicated staff spaces are located to facilitate workflow and supervision of patients. An enclosed exterior space is provided. 59Mason County Justice Center | Pre-Design Study Overall Site Plan - Existing Conditions ALLEYWAY W CEDAR STREET N 4 T H S T R E E T N 5 T H S T R E E T MASON COUNTY JAIL MASON COUNTY COURT HOUSE MASON COUNTY THERAPEUTIC COURTS OFFICE JUVENILE COURT SERVICES CORONER WSU EXTENSION 0 10 20 40 TRUE NORTH 0 15 30 1" = 15'-0" SCALE: 0 15 30 1" = 15'-0" SCALE: 60 Mason County Justice Center | Pre-Design Study Overall Site Plan - Preferred Approach W CEDAR ST N 4 T H S T N 5 T H S T 8 BED HOUSING (SUD/MAT) NURSE/ STAFF MASON COUNTY EXISTING JAIL SECOND FLOOR STAFF ENTRANCE ALT SENTENCING HOUSING ENTRANCE CLINIC LAUNDRY PROGRAMSALT SENTENCING HOUSING STAFF SUPPORT + TRAINING V CIRC / SUPPORT COU R T Y A R D COURTYARD PUBLIC ENTRANCE CIRCULATION CIRCULATION MASON COUNTY COURT HOUSE 4 BED HOUSING (ACUTE) 8 BED HOUSING (SUD/MAT) 4 BED HOUSING (ACUTE) VEHICULAR SALLYPORT ENTRANCE SECURE ENTRY MAIN ENTRY CIRCULATION EXISTING DRIVEWAY FOR SERVICE ENTRY TO BEHAVIORAL HEALTH UNIT EXISTING DRIVEWAY FOR PUBLIC ENTRY TO BEHAVIORAL HEALTH UNIT KITCHEN MECH/ELEC SERVICES LOBBY TRIAGE RESIDENT DAY ROOM RESIDENT HOUSING HSKP STAFF RESIDENT DAY ROOM SERVICES RESIDENT HOUSINGRESIDENT HOUSING 21 NEW PARKING SPACES DEDICATED TO BH FACILITY 0 10 20 40 COURT YARD TRUE NORTH Combined Site Plan showing Jail Option 1 and Behavioral Health Facility Option 2 61Mason County Justice Center | Pre-Design Study Preferred Approach N 4 T H S T N 5 T H S T 8 BED HOUSING (SUD/MAT) NURSE/ STAFF 143 NSF THERAPY/VISIT 100 NSFIT 150 NSF DRY STORAGE 138 NSF MECH/ELEC 273 NSFNURSE DESK 96 NSF CSU NURSE 95 NSF SHOWER 138 NSFLAUNDRY 92 NSF PROVIDER 136 NSFPAT EFFECTS 105 NSFSECURE VEST 96 NSF TRIAGE 93 NSF SECLUSION 74 NSF SEC. TLT 704 NSF DAY ROOM 165 NSFMED RECORDS 153 NSF BREAK ROOM 147 NSF CONFERENCE 147 NSF CONFERENCE 120 NSFPRIVATE OFFICE 110 NSFDIRECTOR 86 NSFSOILED LINEN 86 NSFCLEAN LINEN 81 NSF HSKP 92 NSF RECEPTIONIST 81 NSF PUBLIC RR 81 NSFPUBLIC RR 343 NSF LOBBY 96 NSF PRIVATE RM 96 NSF PRIVATE RM 96 NSFPRIVATE RM 96 NSFPRIVATE RM 104 NSFEXAM 130 NSF SUPPLY 60 NSF STAFF RR 98 NSF MEDICATIONS 88 NSFSHOWER 96 NSFPRIVATE RM96 NSFPRIVATE RM 96 NSFPRIVATE RM96 NSF PRIVATE RM88 NSFSHOWER96 NSFPRIVATE RM96 NSFPRIVATE RM 96 NSFPRIVATE RM96 NSF PRIVATE RM 1,665 NSF DAY ROOM 94 NSF PRIVATE RM 96 NSFPRIVATE RM 120 NSFPRIVATE OFFICE 240 NSF KITCHEN 177 NSFCONFERENCE 343 NSF LOBBY 96 NSF PRIVATE RM 96 NSF PRIVATE RM 213 NSF COURTYARD 114 NSF COURTYARD 264 NSF STAFF OFFICES MASON COUNTY EXISTING JAIL SECOND FLOOR STAFF ENTRANCE ALT SENTENCING HOUSING ENTRANCE CLINIC LAUNDRY PROGRAMSALT SENTENCING HOUSING STAFF SUPPORT + TRAINING V CIRC / SUPPORT COU R T Y A R D COURTYARD PUBLIC ENTRANCE CIRCULATION CIRCULATION MASON COUNTY COURT HOUSE 4 BED HOUSING (ACUTE) VEHICULAR SALLYPORT ENTRANCE SECURE ENTRY MAIN ENTRY 8 BED HOUSING (SUD/MAT) 4 BED HOUSING (ACUTE) EXISTING DRIVEW FOR SERVICE ENT TO BEHAVIORAL HEALTH UNIT EXISTING DRIVEWAY FOR PUBLIC ENTRY TO BEHAVIORAL HEALTH UNIT SERVICEENTRY W CEDAR ST N 4 T H S T N 5 T H S T 8 BED HOUSING (SUD/MAT) NURSE/ STAFF 143 NSF THERAPY/VISIT 100 NSF IT 150 NSF DRY STORAGE 138 NSF MECH/ELEC 273 NSFNURSE DESK 96 NSF CSU NURSE 95 NSF SHOWER 138 NSFLAUNDRY 92 NSFPROVIDER 136 NSFPAT EFFECTS 105 NSFSECURE VEST 96 NSF TRIAGE 93 NSF SECLUSION 74 NSF SEC. TLT 704 NSF DAY ROOM 165 NSFMED RECORDS 153 NSF BREAK ROOM 147 NSF CONFERENCE 147 NSF CONFERENCE 120 NSFPRIVATE OFFICE 110 NSFDIRECTOR 86 NSFSOILED LINEN 86 NSFCLEAN LINEN 81 NSF HSKP 92 NSF RECEPTIONIST 81 NSFPUBLIC RR 81 NSFPUBLIC RR 343 NSFLOBBY 96 NSF PRIVATE RM 96 NSFPRIVATE RM 96 NSF PRIVATE RM 96 NSFPRIVATE RM 104 NSFEXAM 130 NSFSUPPLY 60 NSFSTAFF RR 98 NSFMEDICATIONS 88 NSFSHOWER 96 NSFPRIVATE RM96 NSFPRIVATE RM 96 NSFPRIVATE RM96 NSFPRIVATE RM88 NSFSHOWER96 NSFPRIVATE RM96 NSFPRIVATE RM 96 NSFPRIVATE RM96 NSFPRIVATE RM 1,665 NSF DAY ROOM 94 NSF PRIVATE RM 96 NSFPRIVATE RM 120 NSFPRIVATE OFFICE 240 NSF KITCHEN 177 NSFCONFERENCE 343 NSFLOBBY 96 NSFPRIVATE RM96 NSFPRIVATE RM 213 NSF COURTYARD 114 NSF COURTYARD 264 NSF STAFF OFFICES 0 10 20 40 MASON COUNTY EXISTING JAIL STAFF ENTRANCE ALT SENTENCING HOUSING ENTRANCE CLINIC LAUNDRY PROGRAMSALT SENTENCING HOUSING COU R T Y A R D COURTYARD PUBLIC ENTRANCE CIRCULATION CIRCULATION 4 BED HOUSING (ACUTE) VEHICULAR SALLYPORT ENTRANCE SECURE ENTRY MAIN ENTRY 8 BED HOUSING (SUD/MAT) 4 BED HOUSING (ACUTE) EXISTING DRIVEW FOR SERVICE ENT TO BEHAVIORAL HEALTH UNIT EXISTING DRIVEWAY FOR PUBLIC ENTRY TO BEHAVIORAL HEALTH UNIT SERVICEENTRY TRUE NORTH JAIL 62 Mason County Justice Center | Pre-Design Study Preferred Approach - Expansion Program Mason County CJC Shelton, WA Last updated:BCRA Project #23150.00 9/11/2024 PROJECT PROGRAMMING Room/Area Requirements Unit SF Total SF Additional Comments / Questions Program Areas 5,374 4,134 1.3 Departmental Grossing Factor Reentry Programs 544 Sub Lobby/Waiting Area Small waiting area for staff/volunteers 1 60 60 Programs Supervisor 1 120 120 SUD Staff Office 1 120 120 SUD Peer Support 1 64 64 Interview Room Visible from Peer Support workstation 1 100 100 Office Support Copy, Supplies, Shelving, Records 1 80 80 Inmates Programs 1,730 Work Room 150 0 Staff Restroom Accessible for staff only 1 65 65 DT Storage 0 Large Multipurpose Room Large Programs or Recreation 1 1000 1,000 Medium Multipurpose Room Classroom or Small Program 1 300 300 Interview Room Accessible from secure circulation 2 110 220 Storage For chairs, tables, and supplies 1 80 80 Library Storage 0 Inmate Restoom 1 65 65 Health Services 1,860 Medical Director 1 150 150 Nursing Supervisor 1 110 110 Telepsychology Acoustic privacy 1 80 80 Health Services Work Room Includes area for copy, supplies 1 150 150 Nurses Station Visible to inmate waiting areas 1 40 40 Inmate Restroom 1 65 65 Clean Utility 1 80 80 Dirty Utility 1 80 80 Biohazard Storage 1 80 80 Equipment Storage Medical equipment 1 80 80 Secure Medication Storage Lockable; Accessible by staff only 1 80 80 Holding 1 70 70 Exam Room 1 150 150 Staff Restroom 1 65 65 Staff Breakroom 1 100 100 Negative Pressure Cell 2 150 300 Ante Room for NPC 1 100 100 Health Services Sally Vestibule 1 80 80 JAIL 63Mason County Justice Center | Pre-Design Study Preferred Approach - Expansion Program Inmate Facilities 9,138 5,585 Behavioral Health Housing - Triage / Acute 2,371 1,355 1.75 Department Grossing Factor Male Dayroom Minimum 8 70 560 Male Shower Accessible. 1 80 80 Male Toilet Accessible. 1 65 65 Male Single Cell Accessible. 2 85 170 Male Single Cell 6 70 420 Kiosk / Telephone 1 10 10 Beverage Counter / Storage Refer to Shared Support.0 50 0 Janitor Closet Refer to Shared Support.0 50 0 Housing Unit Storage Refer to Shared Support.0 50 0 Staff Station 1 50 50 Behavioral Health Housing - MH Step Down 2,923 1,670 1.75 Department Grossing Factor Male Dayroom Minimum 8 70 560 Male Shower Accessible. 1 80 80 Male Toilet Accessible. 1 65 65 Male Single Cell Accessible. 1 85 85 Male Single Cell 7 70 490 Kiosk / Telephone 1 10 10 Interview Room 1 80 80 Small Group Room 8 individuals + Program Leader 1 200 200 Beverage Counter / Storage 1 50 50 Janitor Closet Refer to Shared Support.0 50 0 Housing Unit Storage Refer to Shared Support.0 50 0 Staff Station 1 50 50 Behavioral Health Housing - MAT 2,459 1,405 1.75 Department Grossing Factor Male Dayroom Minimum 8 70 560 Male Shower Accessible. 1 80 80 Male Toilet Accessible. 1 65 65 Male Single Cell Accessible. 2 85 170 Male Single Cell 6 70 420 Kiosk / Telephone 1 10 10 Interview Room Refer to Shared Support.0 80 0 Small Group Room Confirm. 0 200 0 Beverage Counter / Storage 1 50 50 Janitor Closet Refer to Shared Support.0 50 0 Housing Unit Storage Refer to Shared Support.0 50 0 Staff Station 1 50 50 Behavioral Health Housing - Female 0 0 1.75 Department Grossing Factor Female Dayroom Depends on Layout. 70 0 Assumes female beds are within Female Shower Accessible. 80 0 beds included in areas above. Female Toilet Accessible. 65 0 Separate to occur through Female Single Cell Accessible. 85 0 operations and supervision. Female Single Cell 70 0 Kiosk / Telephone 10 0 Beverage Counter / Storage 50 0 Janitor Closet Refer to Shared Support.50 0 Housing Unit Storage Refer to Shared Support.50 0 Staff Station 50 0 Behavioral Health Housing - Shared Support 748 575 1.3 Department Grossing Factor Staff Restroom 1 65 65 Behavioral Health Staff Station Charting and Workstation 2 45 90 Staff Workroom 1 80 80 Interview Room 2 80 160 Beverage Counter / Storage 1 50 50 Housing Storage 1 80 80 Janitor Closet 1 50 50 Exercise 638 580 Exercise Area 2 250 500 Sally Port Vestibule 1 80 80 Subtotal 14,512 9,719 Non-assignable space (1.49 factor)0.58 Grossing Factor Total GSF Mason County CJC 16,689 JAIL 64 Mason County Justice Center | Pre-Design Study Preferred Approach W CEDAR ST NURSE/ STAFF 143 NSF THERAPY/VISIT 100 NSF IT 150 NSF DRY STORAGE 138 NSF MECH/ELEC 273 NSF NURSE DESK 96 NSF CSU NURSE 95 NSF SHOWER 138 NSF LAUNDRY 92 NSF PROVIDER 136 NSF PAT EFFECTS 105 NSF SECURE VEST 96 NSF TRIAGE 93 NSF SECLUSION 74 NSF SEC. TLT 704 NSF DAY ROOM 165 NSF MED RECORDS 153 NSF BREAK ROOM 147 NSF CONFERENCE 147 NSF CONFERENCE 120 NSF PRIVATE OFFICE 110 NSF DIRECTOR 86 NSF SOILED LINEN 86 NSF CLEAN LINEN 81 NSF HSKP 92 NSF RECEPTIONIST 81 NSF PUBLIC RR 81 NSF PUBLIC RR 343 NSF LOBBY 96 NSF PRIVATE RM 96 NSF PRIVATE RM 96 NSF PRIVATE RM 96 NSF PRIVATE RM 104 NSF EXAM 130 NSF SUPPLY 60 NSF STAFF RR 98 NSF MEDICATIONS 88 NSF SHOWER 96 NSF PRIVATE RM 96 NSF PRIVATE RM 96 NSF PRIVATE RM96 NSF PRIVATE RM88 NSF SHOWER96 NSF PRIVATE RM 96 NSF PRIVATE RM 96 NSF PRIVATE RM96 NSF PRIVATE RM 1,665 NSF DAY ROOM 94 NSF PRIVATE RM 96 NSF PRIVATE RM 120 NSF PRIVATE OFFICE 240 NSF KITCHEN 177 NSF CONFERENCE 343 NSF LOBBY 96 NSF PRIVATE RM 96 NSF PRIVATE RM 213 NSF COURTYARD 114 NSF COURTYARD 264 NSF STAFF OFFICES 0 10 20 40 COURTYARD SECURE ENTRY MAIN ENTRY (SUD/MAT)4 BED HOUSING (ACUTE) SERVICE ENTRY TRUE NORTH W CEDAR ST NURSE/ STAFF 143 NSF THERAPY/VISIT 100 NSF IT 150 NSF DRY STORAGE 138 NSF MECH/ELEC 273 NSF NURSE DESK 96 NSF CSU NURSE 95 NSF SHOWER 138 NSF LAUNDRY 92 NSF PROVIDER 136 NSF PAT EFFECTS 105 NSF SECURE VEST 96 NSF TRIAGE 93 NSF SECLUSION 74 NSF SEC. TLT 704 NSF DAY ROOM 165 NSF MED RECORDS 153 NSF BREAK ROOM 147 NSF CONFERENCE 147 NSF CONFERENCE 120 NSF PRIVATE OFFICE 110 NSF DIRECTOR 86 NSF SOILED LINEN 86 NSF CLEAN LINEN 81 NSF HSKP 92 NSF RECEPTIONIST 81 NSF PUBLIC RR 81 NSF PUBLIC RR 343 NSF LOBBY 96 NSF PRIVATE RM 96 NSF PRIVATE RM 96 NSF PRIVATE RM 96 NSF PRIVATE RM 104 NSF EXAM 130 NSF SUPPLY 60 NSF STAFF RR 98 NSF MEDICATIONS 88 NSF SHOWER 96 NSF PRIVATE RM 96 NSF PRIVATE RM 96 NSF PRIVATE RM96 NSF PRIVATE RM88 NSF SHOWER96 NSF PRIVATE RM 96 NSF PRIVATE RM 96 NSF PRIVATE RM96 NSF PRIVATE RM 1,665 NSF DAY ROOM 94 NSF PRIVATE RM 96 NSF PRIVATE RM 120 NSF PRIVATE OFFICE 240 NSF KITCHEN 177 NSF CONFERENCE 343 NSF LOBBY 96 NSF PRIVATE RM 96 NSF PRIVATE RM 213 NSF COURTYARD 114 NSF COURTYARD 264 NSF STAFF OFFICES 0 10 20 40 COURTYARD SECURE ENTRY MAIN ENTRY (SUD/MAT)4 BED HOUSING (ACUTE) EXISTI FOR S TO BEH HEALT SERVICE ENTRY TRUE NORTH BEHAVIORAL HEALTH 65Mason County Justice Center | Pre-Design Study Preferred Approach - Facility Program PROJECT PROGRAMMING Room/Area Requirements Unit SF Total SF Public Entry 465 Lobby Visitor lockers; 18x18 min 1 225 225 Reception Desk for 2 staff, Print/Copier Station 1 60 60 Public Toilets (1) ADA; Changing table; Unisex 2 60 120 Vestibule Double Doors; ADA Actuator 1 60 60 Administration and Support Spaces 855 Medical Records 1 90 90 Conference Room 1 175 175 Staff Offices 1 200 200 Private Office 1 120 120 Director's Office 1 120 120 Staff Break Room 1 150 150 Staff Areas 320 Nursing/Staff Desk 1 150 150 CSU Nursing Desk 1 100 100 Staff Toilet 1 70 70 Resident Program Areas 1,970 Inpatient Treatment Therapy/Visitor Conf 1 120 120 Living Area 1 400 400 Dining Area 1 400 400 Reading Room 1 300 300 Courtyard SF is flexible 1 400 400 1,620 CSU Treatment Living Area 1 350 350 350 Patient Intake Areas 340 Secure Vestibule 1 75 75 Patient Triage/Intake 1 100 100 Seclusion Room 1 100 100 Seclusion Toilet 1 65 65 Resident Lodging 2,395 SUD (Substance Use Disorder) Private Room 12 100 1,200 Toilet/Shower Room 2 75 150 Med Room 1 90 90 Provider's Office 1 120 120 Patient Laundry 1 140 140 Supply Room 1 100 100 Exam Room 1 120 120 1,920 CSU (Crisis Substance Use) Private Room 4 100 400 Toilet/Shower Room 1 75 75 475 Support Areas 340 Patient Effects 1 100 100 Clean Supply/Linen 1 80 80 Soiled Holding 1 80 80 Housekeeping 1 80 80 Building Services 570 Mechanical 1 120 120 Electrical 1 100 100 Warming Kitchen 1 200 200 Kitchen Storage 1 150 150 Subtotal 7,255 Non-assignable space (.25 factor)1,814 Total GSF 9,069 1/2024 PRINT Page 1 BEHAVIORAL HEALTH 66 Mason County Justice Center | Pre-Design Study Embracing a visionary approach to Washington’s Behavioral health programs is integral to the mission of promoting sustainable recovery, independence, and wellness. The Mason County Community Justice Center is poised to advance this mission through the development of innovative facilities designed to decentralize care and empower patients to recover within their communities. LEED certification serves as a cornerstone of this initiative, reinforcing our commitment to sustainability and environmental responsibility. Through LEED’s rigorous standards and criteria, the Mason County Community Justice Center will not only meet high performance building benchmarks but also provide a healthy and supportive setting for staff, patients, and the broader community. Join us in envisioning a future where innovative design and compassionate care converge to transform lives and enhance community well-being at the Mason County Community Justice Center. The following LEED score cards are classified as BD+C: New Construction or Major Renovation The 1st score card is for new behavioral health facility The 2nd score card is for a renovation of the current jail facility The 3rd score card is for a new jail facility Preliminary LEED Analysis LEED certification is a globally recognized rating system for green buildings and sustainable development. It was developed by the U.S. Green Building Council (USGBC) to provide a framework for A.E.C. professionals, building owners and operators to design, construct, operate, and maintain buildings in an environmentally responsible manner and mindful approach. The LEED certification process evaluates buildings across several categories, including: LOCATION AND TRANSPORTATION: Encourages sustainable site selection, access to quality public transit, and reduced environmental impact from transportation. SUSTAINABLE SITES: Focuses on land use, site development, and preservation of ecosystems. WATER EFFICIENCY: Promotes water conservation and efficient use of water resources. ENERGY AND ATMOSPHERE: Emphasizes energy efficiency, use of renewable energy, and reduction of greenhouse gas emissions. MATERIALS AND RESOURCES: Encourages the use of sustainable materials, waste reduction, recycling and sustainable construction and demolition plans. INDOOR ENVIRONMENTAL QUALITY: Enhances indoor air quality, lighting quality, and occupant comfort and well-being. INNOVATION: Recognizes innovative strategies and practices that exceed standard LEED requirements. REGIONAL PRIORITY: Addresses specific environmental priorities based on geographic location. LEED certification levels are awarded based on the total number of points earned across these categories: Certified, Silver, Gold, and Platinum. This certification acknowledges our efforts to minimize carbon footprint and promote sustainability in the built environment. By adhering to LEED guidelines, this project fosters a healthier and more productive environment for occupants and the community. 67Mason County Justice Center | Pre-Design Study Preliminary LEED Analysis CLEAN BUILDING PERFORMANCE STANDARD (CBPS) The CBPS was enacted into law in Washington State in 2019, expanded in 2022, and augmented in 2023. The objective is to lower building energy consumption and lower pollution from fossil fuel consumption in existing buildings. The law provides two tiers of compliance for building owners. Currently the law requires buildings 20,000 sf and larger to comply at some point within the timeline provided. The current building size is 19,772 sf. If the gross floor area is increased by one of the options, then the building will be required to comply either as a Tier I or Tier II building: • Tier I: >50,000 SF • Tier II: 20,000-49,999 SF For Tier I buildings, benchmarking performance of existing buildings has already started. For a building greater than 50,000 sf and less than 90,000 sf the mandatory requirement for energy consumption begins in June 2028. For a Tier II building 20,000 sf to 49,999 sf the benchmarking begins in July 2027 and mandatory compliance begins in 2031. There will be an energy reporting process and audit every 5 years. TIMELINE In reviewing available energy bills for the existing jail facility from 2022-2023 it was determined the building’s energy use intensity (EUI) is hovering around 190-200 kBTU/SF/Yr. This is much higher than the Tier I target EUI of 101 for a prison facility. Note that targets for Tier II buildings are not yet developed. The new building or renovation/addition building will need to be designed to beat the target EUI by 15% in order to comply with the CBPS. Otherwise, there will need to be a subsequent project to go through the process of defining and implementing energy efficient measures to bring the building into compliance. The law is written to enact a financial penalty of approximately $1.5/SF that would occur every 5 year compliance cycle for buildings that do not comply with the CBPS. 68 Mason County Justice Center | Pre-Design Study Preliminary LEED Scorecard LE E D v 4 . 1 B D + C Pr o j e c t C h e c k l i s t Ma s o n C o u n t y C J C - N e w B e h a v i o r a l H e a l t h F a c i l i t y 25 - J u n - 2 4 Y? N 1 Cr e d i t 1 Y? N 75 4 16 1 1 0 2 13 Cr e d i t 16 Y Pr e r e q Re q u i r e d 1 Cr e d i t 1 3 2 Cr e d i t 5 2 Cr e d i t 22 Cr e d i t 2 23 Cr e d i t 52 Cr e d i t 2 12 2 Cr e d i t 52 Cr e d i t Ma t e r i a l I n g r e d i e n t s 2 1 Cr e d i t 12 Cr e d i t 2 1 Cr e d i t 1 1 Cr e d i t El e c t r i c V e h i c l e s 1 12 3 1 I n d o o r E n v i r o n m e n t a l Q u a l i t y 16 Y Pr e r e q Re q u i r e d 40 6 10 Y Pr e r e q Re q u i r e d Y Pr e r e q Re q u i r e d 2 Cr e d i t 2 1 Cr e d i t 13 Cr e d i t 3 2 Cr e d i t 21 Cr e d i t Co n s t r u c t i o n I n d o o r A i r Q u a l i t y M a n a g e m e n t P l a n 1 1 Cr e d i t 12 Cr e d i t 2 21 Cr e d i t 31 Cr e d i t 1 2 Cr e d i t 2 1 1 Cr e d i t 2 1 Cr e d i t 1 1 2 Cr e d i t 3 1 Cr e d i t 1 72 2 11 1 Cr e d i t 1 Y Pr e r e q Re q u i r e d Y Pr e r e q Re q u i r e d 1 2 3 I n n o v a t i o n 6 Y Pr e r e q Bu i l d i n g - L e v e l W a t e r M e t e r i n g Re q u i r e d 2 3 Cr e d i t 5 2 Cr e d i t 21 Cr e d i t 1 31 2 Cr e d i t 6 11 Cr e d i t 2 1 3 0 R e g i o n a l P r i o r i t y 4 1 Cr e d i t Wa t e r M e t e r i n g 11 Cr e d i t Re g i o n a l P r i o r i t y : E n v i r o n m e n t a l P r o d u c t D e c l a r a t i o n s 1 1 Cr e d i t Re g i o n a l P r i o r i t y : R a i n w a t e r M a n a g e m e n t 1 18 1 1 4 33 1 Cr e d i t Re g i o n a l P r i o r i t y : S o u r c i n g R a w M a t e r i a l s 1 Y Pr e r e q Re q u i r e d 1 Cr e d i t Re g i o n a l P r i o r i t y : I n d o o r W a t e r U s e R e d u c t i o n 1 Y Pr e r e q Re q u i r e d Y Pr e r e q Re q u i r e d 62 26 22 TO T A L S Po s s i b l e P o i n t s : 11 0 Y Pr e r e q Re q u i r e d 42 Cr e d i t 6 12 4 2 Cr e d i t 18 1 Cr e d i t 1 2 Cr e d i t 2 14 Cr e d i t 5 1 Cr e d i t 1 Pr o j e c t N a m e : Da t e : Lo c a t i o n a n d T r a n s p o r t a t i o n Se n s i t i v e L a n d P r o t e c t i o n LE E D f o r N e i g h b o r h o o d D e v e l o p m e n t L o c a t i o n Ma t e r i a l s a n d R e s o u r c e s St o r a g e a n d C o l l e c t i o n o f R e c y c l a b l e s In t e g r a t i v e P r o c e s s Co n s t r u c t i o n A c t i v i t y P o l l u t i o n P r e v e n t i o n Hi g h P r i o r i t y S i t e a n d E q u i t a b l e D e v e l o p m e n t Su r r o u n d i n g D e n s i t y a n d D i v e r s e U s e s Su s t a i n a b l e S i t e s Bu i l d i n g L i f e - C y c l e I m p a c t R e d u c t i o n Ac c e s s t o Q u a l i t y T r a n s i t Re d u c e d P a r k i n g F o o t p r i n t En v i r o n m e n t a l T o b a c c o S m o k e C o n t r o l So u r c i n g o f R a w M a t e r i a l s Bi c y c l e F a c i l i t i e s Co n s t r u c t i o n a n d D e m o l i t i o n W a s t e M a n a g e m e n t Mi n i m u m I n d o o r A i r Q u a l i t y P e r f o r m a n c e En v i r o n m e n t a l P r o d u c t D e c l a r a t i o n s En h a n c e d I n d o o r A i r Q u a l i t y S t r a t e g i e s En h a n c e d R e f r i g e r a n t M a n a g e m e n t Op t i m i z e E n e r g y P e r f o r m a n c e Ad v a n c e d E n e r g y M e t e r i n g Ce r t i f i e d : 40 t o 4 9 p o i n t s , S i l v e r : 50 t o 5 9 p o i n t s , G o l d : 60 t o 7 9 p o i n t s , P l a t i n u m : 80 t o 1 1 0 En h a n c e d C o m m i s s i o n i n g Gr i d H a r m o n i z a t i o n Fu n d a m e n t a l R e f r i g e r a n t M a n a g e m e n t Re n e w a b l e E n e r g y Bu i l d i n g - L e v e l E n e r g y M e t e r i n g Wa t e r E f f i c i e n c y Fu n d a m e n t a l C o m m i s s i o n i n g a n d V e r i f i c a t i o n En e r g y a n d A t m o s p h e r e Mi n i m u m E n e r g y P e r f o r m a n c e Op t i m i z e P r o c e s s W a t e r U s e Ou t d o o r W a t e r U s e R e d u c t i o n In d o o r W a t e r U s e R e d u c t i o n Ou t d o o r W a t e r U s e R e d u c t i o n In d o o r W a t e r U s e R e d u c t i o n Si t e A s s e s s m e n t In t e r i o r L i g h t i n g Da y l i g h t LE E D A c c r e d i t e d P r o f e s s i o n a l In n o v a t i o n Ra i n w a t e r M a n a g e m e n t Li g h t P o l l u t i o n R e d u c t i o n Ac o u s t i c P e r f o r m a n c e Qu a l i t y V i e w s Pr o t e c t o r R e s t o r e H a b i t a t Lo w - E m i t t i n g M a t e r i a l s In d o o r A i r Q u a l i t y A s s e s s m e n t Th e r m a l C o m f o r t He a t I s l a n d R e d u c t i o n Op e n S p a c e Behavioral Health Facility - New Construction 69Mason County Justice Center | Pre-Design Study Preliminary LEED Scorecard LE E D v 4 . 1 B D + C Pr o j e c t C h e c k l i s t Ma s o n C o u n t y C J C - J a i l R e n o v a t i o n 25 - J u n - 2 4 Y? N 1 Cr e d i t 1 Y? N 68 2 16 1 1 2 0 13 Cr e d i t 16 Y Pr e r e q Re q u i r e d 1 Cr e d i t 1 3 2 Cr e d i t 5 2 Cr e d i t 22 Cr e d i t 2 23 Cr e d i t 52 Cr e d i t 2 12 2 Cr e d i t 52 Cr e d i t Ma t e r i a l I n g r e d i e n t s 2 1 Cr e d i t 12 Cr e d i t 2 1 Cr e d i t 1 1 Cr e d i t El e c t r i c V e h i c l e s 1 10 0 6 I n d o o r E n v i r o n m e n t a l Q u a l i t y 16 Y Pr e r e q Re q u i r e d 51 4 10 Y Pr e r e q Re q u i r e d Y Pr e r e q Re q u i r e d 2 Cr e d i t 2 1 Cr e d i t 13 Cr e d i t 3 2 Cr e d i t 21 Cr e d i t Co n s t r u c t i o n I n d o o r A i r Q u a l i t y M a n a g e m e n t P l a n 1 1 Cr e d i t 12 Cr e d i t 2 21 Cr e d i t 31 Cr e d i t 1 11 Cr e d i t 2 1 1 Cr e d i t 2 1 Cr e d i t 13 Cr e d i t 3 1 Cr e d i t 1 45 2 11 1 Cr e d i t 1 Y Pr e r e q Re q u i r e d Y Pr e r e q Re q u i r e d 2 1 3 I n n o v a t i o n 6 Y Pr e r e q Bu i l d i n g - L e v e l W a t e r M e t e r i n g Re q u i r e d 1 1 3 Cr e d i t 5 2 Cr e d i t 21 Cr e d i t 1 22 2 Cr e d i t 6 11 Cr e d i t 2 1 3 0 R e g i o n a l P r i o r i t y 4 1 Cr e d i t Wa t e r M e t e r i n g 11 Cr e d i t Re g i o n a l P r i o r i t y : E n v i r o n m e n t a l P r o d u c t D e c l a r a t i o n s 1 1 Cr e d i t Re g i o n a l P r i o r i t y : R a i n w a t e r M a n a g e m e n t 1 18 1 1 4 33 1 Cr e d i t Re g i o n a l P r i o r i t y : S o u r c i n g R a w M a t e r i a l s 1 Y Pr e r e q Re q u i r e d 1 Cr e d i t Re g i o n a l P r i o r i t y : I n d o o r W a t e r U s e R e d u c t i o n 1 Y Pr e r e q Re q u i r e d Y Pr e r e q Re q u i r e d 58 31 21 TO T A L S Po s s i b l e P o i n t s : 11 0 Y Pr e r e q Re q u i r e d 42 Cr e d i t 6 12 4 2 Cr e d i t 18 1 Cr e d i t 1 2 Cr e d i t 2 14 Cr e d i t 5 1 Cr e d i t 1 Si t e A s s e s s m e n t In t e r i o r L i g h t i n g Da y l i g h t LE E D A c c r e d i t e d P r o f e s s i o n a l In n o v a t i o n Ra i n w a t e r M a n a g e m e n t Li g h t P o l l u t i o n R e d u c t i o n Ac o u s t i c P e r f o r m a n c e Qu a l i t y V i e w s Pr o t e c t o r R e s t o r e H a b i t a t Lo w - E m i t t i n g M a t e r i a l s In d o o r A i r Q u a l i t y A s s e s s m e n t Th e r m a l C o m f o r t He a t I s l a n d R e d u c t i o n Op e n S p a c e Bu i l d i n g - L e v e l E n e r g y M e t e r i n g Wa t e r E f f i c i e n c y Fu n d a m e n t a l C o m m i s s i o n i n g a n d V e r i f i c a t i o n En e r g y a n d A t m o s p h e r e Mi n i m u m E n e r g y P e r f o r m a n c e Op t i m i z e P r o c e s s W a t e r U s e Ou t d o o r W a t e r U s e R e d u c t i o n In d o o r W a t e r U s e R e d u c t i o n Ou t d o o r W a t e r U s e R e d u c t i o n In d o o r W a t e r U s e R e d u c t i o n En h a n c e d R e f r i g e r a n t M a n a g e m e n t Op t i m i z e E n e r g y P e r f o r m a n c e Ad v a n c e d E n e r g y M e t e r i n g Ce r t i f i e d : 40 t o 4 9 p o i n t s , S i l v e r : 50 t o 5 9 p o i n t s , G o l d : 60 t o 7 9 p o i n t s , P l a t i n u m : 80 t o 1 1 0 En h a n c e d C o m m i s s i o n i n g Gr i d H a r m o n i z a t i o n Fu n d a m e n t a l R e f r i g e r a n t M a n a g e m e n t Re n e w a b l e E n e r g y Co n s t r u c t i o n A c t i v i t y P o l l u t i o n P r e v e n t i o n Hi g h P r i o r i t y S i t e a n d E q u i t a b l e D e v e l o p m e n t Su r r o u n d i n g D e n s i t y a n d D i v e r s e U s e s Su s t a i n a b l e S i t e s Bu i l d i n g L i f e - C y c l e I m p a c t R e d u c t i o n Ac c e s s t o Q u a l i t y T r a n s i t Re d u c e d P a r k i n g F o o t p r i n t En v i r o n m e n t a l T o b a c c o S m o k e C o n t r o l So u r c i n g o f R a w M a t e r i a l s Bi c y c l e F a c i l i t i e s Co n s t r u c t i o n a n d D e m o l i t i o n W a s t e M a n a g e m e n t Mi n i m u m I n d o o r A i r Q u a l i t y P e r f o r m a n c e En v i r o n m e n t a l P r o d u c t D e c l a r a t i o n s En h a n c e d I n d o o r A i r Q u a l i t y S t r a t e g i e s Pr o j e c t N a m e : Da t e : Lo c a t i o n a n d T r a n s p o r t a t i o n Se n s i t i v e L a n d P r o t e c t i o n LE E D f o r N e i g h b o r h o o d D e v e l o p m e n t L o c a t i o n Ma t e r i a l s a n d R e s o u r c e s St o r a g e a n d C o l l e c t i o n o f R e c y c l a b l e s In t e g r a t i v e P r o c e s s Jail Facility - Renovation and Expansion 70 Mason County Justice Center | Pre-Design Study Preliminary LEED Scorecard LE E D v 4 . 1 B D + C Pr o j e c t C h e c k l i s t Ma s o n C o u n t y C J C - N e w J a i l 25 - J u n - 2 4 Y? N 1 Cr e d i t 1 Y? N 77 2 16 1 1 2 0 13 Cr e d i t 16 Y Pr e r e q Re q u i r e d 1 Cr e d i t 1 3 2 Cr e d i t 5 2 Cr e d i t 22 Cr e d i t 2 23 Cr e d i t 52 Cr e d i t 2 12 2 Cr e d i t 52 Cr e d i t Ma t e r i a l I n g r e d i e n t s 2 1 Cr e d i t 12 Cr e d i t 2 1 Cr e d i t 1 1 Cr e d i t El e c t r i c V e h i c l e s 1 10 3 3 I n d o o r E n v i r o n m e n t a l Q u a l i t y 16 Y Pr e r e q Re q u i r e d 60 4 10 Y Pr e r e q Re q u i r e d Y Pr e r e q Re q u i r e d 2 Cr e d i t 2 1 Cr e d i t 13 Cr e d i t 3 2 Cr e d i t 21 Cr e d i t Co n s t r u c t i o n I n d o o r A i r Q u a l i t y M a n a g e m e n t P l a n 1 1 Cr e d i t 12 Cr e d i t 2 21 Cr e d i t 31 Cr e d i t 1 2 Cr e d i t 2 1 1 Cr e d i t 2 1 Cr e d i t 13 Cr e d i t 3 1 Cr e d i t 1 72 2 11 1 Cr e d i t 1 Y Pr e r e q Re q u i r e d Y Pr e r e q Re q u i r e d 2 1 3 I n n o v a t i o n 6 Y Pr e r e q Bu i l d i n g - L e v e l W a t e r M e t e r i n g Re q u i r e d 1 1 3 Cr e d i t 5 2 Cr e d i t 21 Cr e d i t 1 31 2 Cr e d i t 6 11 Cr e d i t 2 1 3 0 R e g i o n a l P r i o r i t y 4 1 Cr e d i t Wa t e r M e t e r i n g 11 Cr e d i t Re g i o n a l P r i o r i t y : E n v i r o n m e n t a l P r o d u c t D e c l a r a t i o n s 1 1 Cr e d i t Re g i o n a l P r i o r i t y : R a i n w a t e r M a n a g e m e n t 1 18 1 1 4 33 1 Cr e d i t Re g i o n a l P r i o r i t y : S o u r c i n g R a w M a t e r i a l s 1 Y Pr e r e q Re q u i r e d 1 Cr e d i t Re g i o n a l P r i o r i t y : I n d o o r W a t e r U s e R e d u c t i o n 1 Y Pr e r e q Re q u i r e d Y Pr e r e q Re q u i r e d 63 29 18 TO T A L S Po s s i b l e P o i n t s : 11 0 Y Pr e r e q Re q u i r e d 42 Cr e d i t 6 12 4 2 Cr e d i t 18 1 Cr e d i t 1 2 Cr e d i t 2 14 Cr e d i t 5 1 Cr e d i t 1 Si t e A s s e s s m e n t In t e r i o r L i g h t i n g Da y l i g h t LE E D A c c r e d i t e d P r o f e s s i o n a l In n o v a t i o n Ra i n w a t e r M a n a g e m e n t Li g h t P o l l u t i o n R e d u c t i o n Ac o u s t i c P e r f o r m a n c e Qu a l i t y V i e w s Pr o t e c t o r R e s t o r e H a b i t a t Lo w - E m i t t i n g M a t e r i a l s In d o o r A i r Q u a l i t y A s s e s s m e n t Th e r m a l C o m f o r t He a t I s l a n d R e d u c t i o n Op e n S p a c e Bu i l d i n g - L e v e l E n e r g y M e t e r i n g Wa t e r E f f i c i e n c y Fu n d a m e n t a l C o m m i s s i o n i n g a n d V e r i f i c a t i o n En e r g y a n d A t m o s p h e r e Mi n i m u m E n e r g y P e r f o r m a n c e Op t i m i z e P r o c e s s W a t e r U s e Ou t d o o r W a t e r U s e R e d u c t i o n In d o o r W a t e r U s e R e d u c t i o n Ou t d o o r W a t e r U s e R e d u c t i o n In d o o r W a t e r U s e R e d u c t i o n En h a n c e d R e f r i g e r a n t M a n a g e m e n t Op t i m i z e E n e r g y P e r f o r m a n c e Ad v a n c e d E n e r g y M e t e r i n g Ce r t i f i e d : 40 t o 4 9 p o i n t s , S i l v e r : 50 t o 5 9 p o i n t s , G o l d : 60 t o 7 9 p o i n t s , P l a t i n u m : 80 t o 1 1 0 En h a n c e d C o m m i s s i o n i n g Gr i d H a r m o n i z a t i o n Fu n d a m e n t a l R e f r i g e r a n t M a n a g e m e n t Re n e w a b l e E n e r g y Co n s t r u c t i o n A c t i v i t y P o l l u t i o n P r e v e n t i o n Hi g h P r i o r i t y S i t e a n d E q u i t a b l e D e v e l o p m e n t Su r r o u n d i n g D e n s i t y a n d D i v e r s e U s e s Su s t a i n a b l e S i t e s Bu i l d i n g L i f e - C y c l e I m p a c t R e d u c t i o n Ac c e s s t o Q u a l i t y T r a n s i t Re d u c e d P a r k i n g F o o t p r i n t En v i r o n m e n t a l T o b a c c o S m o k e C o n t r o l So u r c i n g o f R a w M a t e r i a l s Bi c y c l e F a c i l i t i e s Co n s t r u c t i o n a n d D e m o l i t i o n W a s t e M a n a g e m e n t Mi n i m u m I n d o o r A i r Q u a l i t y P e r f o r m a n c e En v i r o n m e n t a l P r o d u c t D e c l a r a t i o n s En h a n c e d I n d o o r A i r Q u a l i t y S t r a t e g i e s Pr o j e c t N a m e : Da t e : Lo c a t i o n a n d T r a n s p o r t a t i o n Se n s i t i v e L a n d P r o t e c t i o n LE E D f o r N e i g h b o r h o o d D e v e l o p m e n t L o c a t i o n Ma t e r i a l s a n d R e s o u r c e s St o r a g e a n d C o l l e c t i o n o f R e c y c l a b l e s In t e g r a t i v e P r o c e s s Jail Facility - New Facility 71Mason County Justice Center | Pre-Design Study Staffing Plan Analysis As the preferred expansion option developed, the team reviewed the potential staffing implications. This section identifies the staffing needs for an expansion at full capacity. Although a full staffing analysis and development of a Shift Relief Factor was not conducted for this report, the initial analysis identifies anticipated posts for planning purposes. The team’s analysis follows the National Institute of Corrections (NIC) “Staffing Analysis Workbook for Jails, Second Edition.” In addition, our review of facility staffing used the following criteria to assess post and staff deployment requirements: • Work schedules should ensure staff are deployed in a manner to meet facility responsibilities on a consistent basis and in the most efficient manner possible. • Officer assignment practices should be flexible enough to deploy staff as needed to respond to changing needs. • Overtime utilization should be held to the minimal level required to perform critical operational functions. • Post responsibilities should be completed by personnel in the appropriate position classification. • Staffing should be consistent with generally recognized professional standards in security supervision. • A validated shift relief factor should be developed for security posts for additional staffing analysis. Determining staffing needs in an existing or proposed detention setting can be a complicated undertaking, and correctional staffing requirements are often misunderstood by those outside the system. Additionally, no two detention facilities are the same and while all must perform the same type of tasks (housing offenders, providing them access to programs and services, accommodating visitation, etc.), often how they accomplish these tasks can differ significantly. As a result, there exists no fixed ratio of staff to inmates that guides the number of staff needed in a jail. The number of staff needed must therefore be ascertained on a facility-by-facility basis. A substantial number of factors must be considered when determining jail staffing needs. These include: • Facility Mission: The overall mission of the detention facility plays a significant role in determining the number of staff needed. At the local level some jails only house pre-trial offenders, while others house both pre-trial and sentenced inmates. Additionally, some may offer more intensive inmate programs or off-grounds work crews and work release programs that increase the staffing needs of the facility. • Facility Layout. The physical design/layout of a facility will greatly impact the minimum number of posts required to provide adequate supervision of the population. Those facilities that are efficiently design and that provide clear line of sight and reduce need for inmate movement can significantly reduce staffing needs. • Offender Classification. The type of inmates housed and assigned to an area will have a large bearing on the need for supervision and the potential risk level present. The standard classification system (maximum, medium, and minimum security) has a direct bearing on the staffing required. Inmates who are more aggressive and have higher needs (mental health, protective custody, etc.) require more staff than lower custody inmates. • Inmate Movement Practices. The degree of inmate movement and the nature of that movement (escorted or unescorted) relate directly to the degree of control exercised over inmate behavior and the staffing required to enforce the desired level of control. Many modern correctional facilities provide access to recreation and programming activities near the housing units that reduce inmate movement and thus reduce staffing needs. • Surveillance Technology. Technology, which can be deployed to provide ongoing surveillance of inmate activity, can increase the efficiency of staff used to monitor multiple locations or blind spots in a facility. • Operating Procedures/Standards. A jail’s operating procedures and standards set out a blueprint for staffing by outlining the duties required of them in the conduct of their jobs. • Intensity and Access to Programs. The intensity of programming in local jails has increased in the past decade due to research that supports the benefits of in-custody programming in reducing offender recidivism and improving their success upon release. But this additional programming has costs, both in the professional staff needed to administer the programs and security staff required to escort and supervise areas where programming occurs. JAIL 72 Mason County Justice Center | Pre-Design Study Staffing Plan Analysis • National Mandates: Mandates such as the Americans with Disabilities Act (ADA) and the Prison Rape Elimination Act (PREA) have increased staff workloads and altered security, housing, and program practices within correctional facilities. • Litigation: In the past decade, litigation outcomes against state and local correctional systems have resulted in significant changes in the operational practices. These outcomes have enhanced treatment for those with mental illness, increased out-of-cell time for those in segregation status, and expanded standards of care for those with medical needs. Given our knowledge of the existing facility and the planned mission for the jail expansion, the team is able to identify potential workload demands. The next critical step in the analysis is focusing on where posts should exist and the frequency with which they are filled. Additionally, posts are designated as “Relief Posts” while others are “non-Relief.” • Relief Posts: Jails operate 24 hours a day, 365 days a year. Within the Mason County Jail most correctional officer posts must be continuously filled by staff to ensure the security and operations and can never be left vacant. Common examples of these types of posts include control posts that supervise in-custody individuals and intake posts that are responsible for receiving arrestees into the jail. Because these posts cannot be left vacant, they are designated as “relief posts” or “relievable”. • Non-Relief Posts: There are also some posts that can be left vacant when staff aren’t available and do not need to be relieved. For example, several posts that have administrative duties and don’t directly supervise the incarcerated population can be closed when staff aren’t present. Shift Relief Factor: Once posts are identified, the next step is to develop or estimate an accurate shift relief factor (relief factor). A relief factor identifies the number of full-time equivalent positions (FTEs) it takes to fill a single post. For example, a relief factor of 2.5 for a 12-hour post requires 2.5 FTEs for every post requiring relief. If the day shift at that detention center had 10 relief posts, the facility would need 25 staff (2.5 x 10) to fully staff those posts. The shift relief factor is calculated by dividing the hours per year a post must be filled, by the hours an average employee is available to fill a post (Net Annual Work Hours). The Net Annual Work Hours is calculated by subtracting leave usage, training time away from post, and any break time from the total hours the employee is assigned to work in a year. Rarely do the number of funded FTEs in an existing facility align with the number that results from a staffing analysis. This is because funding levels are based on other factors including county budget limitations, political initiatives and goals, and bargaining unit agreements. Our scope of work did not include a detailed review and/or development of a shift relief factor. Instead, the team referenced a Jail Staffing Analysis conducted in 2023 provided during our site visit and is included in the appendix. The existing relief posts are summarized below based on the current staffing needed to operate the facility with an average daily population of 30. Currently, the jail facility operates at a lower capacity due to staffing shortages. JAIL 73Mason County Justice Center | Pre-Design Study Staffing Plan Analysis Through collaboration with the County, the team developed an expansion to the existing facility for additional programs and medical services and provide behavioral health housing in a therapeutic environment. The team worked with the stakeholders to identify staffing needs for this proposed expansion. All positions noted in blue text represent an increase from the current staffing allocation. A few items to note: • The Correctional Officer for the Behavioral Health Housing requires additional training in de-escalation techniques and maintaining safety and security for individuals in acute or mental health crisis or requiring medical attention. • The Medical Liaison Officer position has increased to include a night position to account for the increase in behavioral health beds. • The Transport Officer position has been reduced from the previous chart (CO Positions for ADP 80) due to the reduced number of transports to court due to the use of video court proceedings. • The Alternative Sentencing position has increased to three (3) 8-hr positions during the day; however, is dependent upon utilization of the Alternative Sentencing and/or Work Release program and participation rates. In total, we estimate the proposed expansion would need 32.6 FTEs to operate in a safe and secure manner. This is slightly over the funded FTE positions indicated in the Mason County Jail Staffing Analysis. This does not include jail administration, medical & behavioral health, and programs staff. In total, the existing facility requires 5 posts to operate, requiring a total of 18.6 FTEs. The staffing plan demonstrates three (3) mandatory 24/7 posts with the Transport and Alternative Sentencing positions in 8-hr shifts to meet the demand during the day. This analysis does not include jail administration, the contracted nurse, staffed everyday between 7am to 11pm, or any staff members providing programs and services at the jail. According to the information received, the total funded FTE is 27 employees, which includes over 8 additional full-time employees to cover all positions for the Jail. The chart below identifies the staffing for an average daily population of 80, which increases the staff plan to four (4) mandatory posts and a total of 26.4 FTEs, which is below the total funded FTEs of 27 employees. JAIL 74 Mason County Justice Center | Pre-Design Study Staffing Plan Analysis The recommended positions for the non-relief posts at the Jail are identified in the chart below. All positions have allocated office space in the proposed program. As previously noted, all positions noted with blue text indicate an increase from the current staff allocation. Currently, the Mason County Jail includes contracted staff member for the OHRS Reentry Program Services and a grant, recently awarded, funds another full-time position and a peer support counselor. There is one (1) Food Service contracted position covering two (2) shifts to lead the food production and manage the inmate workers in the kitchen. Inmate workers also perform laundry and custodial services in the Jail supervised by the Booking or Escort Correctional Officer. When fully implemented, the Alternative Sentencing and Work Release program could have up to 2-4 staff members assigned. This position could utilize with one (1) Correctional Officer and additional support staff. A nurse position is staffed at the Mason County Jail from 7am – 11pm everyday. All staff positions listed above are recommended to remain as currently operated. With an expansion of the medical clinic, programs, and secure behavioral health housing, our team recommends additional medical and behavioral health staff (as a contracted service) to deliver medical, mental health, and substance use disorder treatment within the secure perimeter of the jail. As identified in more detail in the Behavioral Health Facility Operations Staff Analysis section “Opportunities for Staff Sharing with Jail Services,” several staff roles and positions identified for the stand-alone behavioral health new facility adjacent to the jail could be shared between the two facilities, particularly related to Withdrawal Management programs. At a minimum, the team recommends one (1) 24/7 post for medical behavioral health staff (5 FTE) at the RN or LPN professional level for the secure treatment housing in the jail with a support position (1 FTE) from a SUD, MHP, and/or ARNP professional role. Additional support could be shared from the behavioral health facility to be utilized to meet the treatment needs within the jail. One potential example for sharing staff among the behavioral health needs within the jail and the stand- alone facility occurs with the Licensed Practice Nurse (LPN). This position requires 3.5 full-time equivalent employees on-site or on-call (24 hours a day, 7 days a week) to provide nursing care primarily with withdrawal management. The services fulfilled by the LPN could provide on-site and/or on-call services to assist the Registered Nurse for withdrawal management at both the secure treatment housing in the jail or the behavioral health facility. Additionally, the peer support specialist, requiring 10.5 FTEs, to support the 24/7 position, could assist at both the secure jail and the behavioral health facility depending on the licensing agreements for the stand-alone behavioral health facility. As this project advances into the design phases, detailed meetings with the client and behavioral health specialists are recommended to further delineate potential staff sharing among peer support and behavioral health professionals between the two facilities. One final item JAIL 75Mason County Justice Center | Pre-Design Study Staffing Plan Analysis to note, with changing regulations and ability for Medicaid reimbursement within the jail, the staffing plan will likely evolve over time. The staffing plan provided in this report provides an initial recommendation for the potential staffing to anticipate for the jail expansion. With an expansion of the medical clinic, programs, and secure behavioral health housing, our team recommends additional medical and behavioral health staff (as a contracted service) to deliver medical, mental health, and substance use disorder treatment within the secure perimeter of the jail. As identified in more detail in the Behavioral Health Facility Operations Staff Analysis section “Opportunities for Staff Sharing with Jail Services,” several staff roles and positions identified for the stand-alone behavioral health new facility adjacent to the jail could be shared between the two facilities, particularly related to Withdrawal Management programs. At a minimum, the team recommends one (1) 24/7 post for medical behavioral health staff (5 FTE) at the RN or LPN professional level for the secure treatment housing in the jail with a support position (1 FTE) from a SUD, MHP, and/or ARNP professional role. Additional support could be shared from the behavioral health facility to be utilized to meet the treatment needs within the jail. Finally, the team anticipates the staffing levels between the preferred option and a new jail option would be similar. If requested, the design team could review the potential staffing differences within a new jail option to determine the operational impact and preferences. Refer to the preferred expansion drawings identifying the posts. SECOND FLOOR MAT / MOUD HOUSING ACUTEHOUSING BEHAVIORAL HEALTH SUPPORT ACUTEHOUSING MENTAL HEALTHHOUSING BEHAVIORAL HEALTH SUPPORT 2 BEDROOMS / SUPPORT 2 BEDROOMS / SUPPORT 2 BEDROOMS / SUPPORT 2 BEDROOMS / SUPPORT 4 BEDROOMS / SUPPORT 4 BEDROOMS / SUPPORT 4 BEDROOMS / SUPPORT 4 BEDROOMS / SUPPORT COURTYARD DAYROOM DAYROOM COURTYARD INTERVIEW INTERVIEW LAUNDRY600 SF HEALTH CLINIC2,000 SF STAFF CIRCULATION PROGRAMS2,200 SFALTERNATIVE SENTENCING / WORK RELEASE1,800 SF ENTRANCE / V CIRC STAFF SUPPORT +TRAINING3,000 SF V CIRC / SUPPORT OPTIONAL VEH SALLYPORT / FOOD SERVICE / ADMINISTRATION RENOVATION / ADDITION RECOMMENDED CAPACITY : 90 BEDS DOES NOT INCLUDE ALT SENT / WORK RELEASE 24/7 Secure Correctional Officer Post 16/7 Secure Correctional Officer Post, 8hr shifts 8hr, Mon-Fri Administration Position 16/7 Medical / Behavioral Health Position, 8hr shifts 24/7 Medical / Behavioral Health Position 8hr, Medical / Behavioral Health Position, 3-5 days a week 8hr, Part-time Administration Position 8hr, Part-time Administration Position, 3-5 days a week 16/7 Secure Correctional Officer Post, Booking and MLO SECOND FLOOR MAT / MOUD HOUSING ACUTEHOUSING BEHAVIORAL HEALTH SUPPORT ACUTEHOUSING MENTAL HEALTHHOUSING BEHAVIORAL HEALTH SUPPORT 2 BEDROOMS / SUPPORT 2 BEDROOMS / SUPPORT 2 BEDROOMS / SUPPORT 2 BEDROOMS / SUPPORT 4 BEDROOMS / SUPPORT 4 BEDROOMS / SUPPORT 4 BEDROOMS / SUPPORT 4 BEDROOMS / SUPPORT COURTYARD DAYROOM DAYROOM COURTYARD INTERVIEW INTERVIEW LAUNDRY600 SF HEALTH CLINIC2,000 SF STAFF CIRCULATION PROGRAMS2,200 SFALTERNATIVE SENTENCING / WORK RELEASE1,800 SF ENTRANCE / V CIRC STAFF SUPPORT +TRAINING3,000 SF V CIRC / SUPPORT OPTIONAL VEH SALLYPORT / FOOD SERVICE / ADMINISTRATION RENOVATION / ADDITION RECOMMENDED CAPACITY : 90 BEDSDOES NOT INCLUDE ALT SENT / WORK RELEASE 24/7 Secure Correctional Officer Post 16/7 Secure Correctional Officer Post, 8hr shifts 8hr, Mon-Fri Administration Position 16/7 Medical / Behavioral Health Position, 8hr shifts 24/7 Medical / Behavioral Health Position 8hr, Medical / Behavioral Health Position, 3-5 days a week 8hr, Part-time Administration Position 8hr, Part-time Administration Position, 3-5 days a week 16/7 Secure Correctional Officer Post, Booking and MLO JAIL 76 Mason County Justice Center | Pre-Design Study Operations and Staffing PROGRAMMING OVERVIEW As part of the development of the Community Justice Center, Mason County seeks multifaceted solutions to address co-occurring issues, promoting seamless service transitions, reducing recidivism, improving mental health outcomes, and supporting substance use recovery. The goal is to create a well-coordinated continuum of care that tackles the intertwined challenges of criminal justice involvement, mental health issues, and substance use disorders. These facilities will aim to maximize resource sharing and enhance rehabilitation prospects for both incarcerated individuals and the public. Based on the identified community need and qualitative data from key informants in Mason County, the recommended programming for a co-located behavioral health facility is a 16-bed program, with a combination of four Crisis Stabilization beds and 12 Acute Withdrawal Management beds with the ability to provide MAT/MOUD to people in the facility. Both programs are designed to provide mental health services, along with SUD services, to meet co-occurring SUD and mental health needs with a focus on the incorporation of trauma-informed care and design principles. The facility should also have the flexibility to adapt to other programming models as needed at the time of design and construction as the landscape of behavioral health needs can change rapidly and being able to pivot to meet community needs will create the greatest benefit. PROCESS Analysis for this study included several components: • Four workshops: County Officials, Sheriff’s Office, Public Health, Behavioral Health - Administrative Services Organization (BH-ASO), Olympic Health and Recovery Services • Key stakeholder interviews: BH-ASO, Public Health, Olympic Health and Recovery Services, North Mason Mobile Integrated Health Program • Mason County community data review: BH-ASO Crisis Services, NW Resources II, Olympic Health and Recovery Services, Public Health, Community Health Needs Assessment • Environmental scan across the state for relevant and replicable models and potential services - See Appendix B - Staffing and Operations. • Behavioral health service provider listening session: Be a Better You Counseling, Northwest Resources II, Olympic Health and Recovery Services Co-Responder Program & LEAD Team - See Appendix B - Staffing and Operations. • Study of similar programs for learning and potential replication • Report and research review for identification of best practices BEHAVIORAL HEALTH 77Mason County Justice Center | Pre-Design Study Operations and Staffing CRISIS SERVICES PROGRAMMING BACKGROUND There is national and statewide recognition of the need to improve existing crisis services and add additional services to meet the community need. SAMHSA released crisis service guidelines in the 2020 SAMHSA National Guidelines for Behavioral Health Crisis Care Best Practice Toolkit. The toolkit identifies the following elements as best practices and essential in the crisis care services continuum. (Image Source: NASHP) Mason County has implemented many of SAMHSA’s best practices, including “Someone To Talk To” through the 988 Call Centers and “Someone to Respond” with the mobile care teams. A Crisis Stabilization Facility would address the crucial need for “A Place To Go” in this continuum of essential crisis services. Close integration, collaboration, and communication between the proposed CSU and Withdrawal Management facility, existing crisis services, the criminal justice system, and Mason General will be critical to avoid duplication of services and ensure that individuals receive care in the most appropriate and least restrictive setting to meet their needs. PROGRAMMING DEVELOPMENT The need for a Mason County Crisis Stabilization Unit (CSU) was initially identified by study workshop participants and further substantiated through follow-up interviews and the Behavioral Health Provider Listening Session. A previous, informal Mason County investigation found that Mason County did not have the volume needed to support a dedicated 16-bed CSU. This is consistent with findings from the literature on the implementation of crisis facilities in smaller, rural counties and aligns with anecdotal information that CSUs in neighboring counties, Pierce and Thurston, have recently closed or stopped providing Crisis Stabilization services due to financial constraints (SAMHSA, 2018). Further discussions and interviews identified withdrawal management services as a critical behavioral health service currently unavailable in Mason County. Additionally, data analysis and qualitative interviews indicate that current MAT/MOUD services may not be adequately accessible to people in the Mason County Jail and having co-located services would be expected to improve access. The goal of the proposed hybrid 16-bed program is to provide access to a smaller number of Crisis Stabilization Beds, aligned to an estimate of the likely need for the Mason County population, while also meeting the need for withdrawal management and continuing to increase access to MAT/MOUD. BEHAVIORAL HEALTH 78 Mason County Justice Center | Pre-Design Study Operations and Staffing DATA REVIEW AND ANALYSIS In the 2019-2022 Mason General Community Needs Assessment, improving access to behavioral health services was identified as one of three community health priorities. Despite this, 57% of respondents in the 2023-2025 survey reported little to no improvement in this area. The 2023-2025 survey showed that 87% of respondents believed access to behavioral health care should remain a priority. Among 12 factors considered most important for improving health and quality of life in the community, better access to behavioral health services was the top priority. A CSU aligns with the priority of enhancing access to behavioral health services. Furthermore, the greatest health problems identified in the community were mental health conditions (59%), opioid and other drug use (46%), and alcohol use (13%) aligning with the need for additional SUD services. In 2019, prior to COVID-19, the Mason County Public Hospital Behavioral Health Department received 849 new patient referrals. This number increased to 1,341 new patient referrals in 2020 and further to 1,447 in 2021 (CHNA, 2023). This increase in hospital-based behavioral health referrals may indicate a lack of community access to behavioral health care earlier in the care continuum. CRISIS SERVICES The data for the Mason County Crisis Program, Shelton Designated Crisis Responder Program, Mason Co- Responder Program, and Homeless Outreach Stabilization & Transition (HOST) Program includes the number of people served and encounters from 2023 and partial data for 2024. It appears that the number of people served by the Crisis Program will likely remain stable in 2024, while crisis encounters are projected to decrease. In contrast, the number of people served, detained, and encounters handled by the Designated Crisis Responders is likely to increase. Both the Co-Responder and HOST programs are projected to see significant increases in the number of people served and encounters from 2023 to 2024. The decrease in encounters by the general Crisis Program may be due to the impact of the Co-Responder and HOST programs. CRISIS SERVICES CONT. The total number of crisis-related encounters (1,128) in 2023, including those from the Co-Responder and HOST programs, provides an indication of the potential demand for a CSU as an extension of existing crisis care services continuum. If approximately 25% of individuals involved in crisis related services (282 people) utilized the CSU for an average of three days, more than half of the four beds would be occupied on an ongoing basis, making sure that a vacant slot is available on an ongoing basis for incoming community members in need of crisis stabilization. Maintaining open beds is important to meet the goal of helping divert from the criminal justice system and emergency department. SUBSTANCE USE DISORDER SERVICES Washington State has seen a steep rise in drug overdoses since 2014, with Mason County having the highest rate of opioid-related overdose deaths in the state as of 2022 with 37 deaths per 100,000 residents. This is an 861% increase since 2004 (ADAI, 2022). Additionally, opioid overdose risk is higher after release from a carceral setting (Hartung, 2023), (Pourtahar, 2023). Medications for opioid use disorder (MOUD), specifically methadone and buprenorphine, are the most effective tools available to reduce drug overdoses. Research consistently finds that the medications decrease the risk for overall mortality and drug overdose by 40-50% (Hser et al., 2016; Larochelle et al., 2018; Winograd et al., 2020). The available data on the current need for MOUD and related services in Mason County are limited. A 2023 survey of individuals accessing Substance Use Mobile Outreach services revealed that 36% had been incarcerated in the past year, and 67% of those who could have benefited from MOUD were not offered these potential life saving medications. Similarly, individuals who received the survey were offered naloxone at release less than half the time, pointing to a critical gap in service provision. BEHAVIORAL HEALTH 79Mason County Justice Center | Pre-Design Study ADDITIONAL COMMUNITY BEHAVIORAL HEALTH RECOMMENDATIONS AND CONSOLIDATIONS While the opening of the new facility will fill a gap in services, the continuum of care requires a strong network of complementary services. The following considerations are keys to successful delivery of behavioral health services: • Support Existing Services: Continuing to support existing crisis services, such as Co-Responders, HOST, and the LEAD program, remains crucial. These programs are essential in aiding some of the community's most vulnerable individuals, who are at the highest risk of utilizing emergency department and jail services. • Align with Existing Services: Enhancing coordination, communication, integration, and resource sharing among existing programs and services, including Mason Health, is vital. This approach will help avoid service duplication, prevent care gaps caused by siloed services, and identify opportunities to maximize staffing efficiencies. • Support Access to Methadone: Ensuring the sustained success of the recently launched Evergreen Recovery Treatment in Motion mobile methadone service and exploring additional methadone service options for the county to maintain and expand access to essential methadone services that are critical to reducing opioid related deaths. • Expand the Mobile Integrated Health Program: Mason County is leading the way with the North Mason Mobile Integrated Health Program. Having the service available in South Mason would be an additional way of avoiding unnecessary emergency department use. • Expand Youth Mental Health Services: Although this study's programming does not address youth needs or services, county data, key informant interviews, and the Listening Session underscored the critical need for additional youth-focused mental health services (CHNA, 2024). Operations and Staffing BEHAVIORAL HEALTH 80 Mason County Justice Center | Pre-Design Study Staffing Plan Analysis OVERVIEW This Behavioral Health Staffing Services Plan outlines the staffing operations expenses for the Mason County Justice Center behavioral health facility. The projections below are based on a 16-bed hybrid facility model with four Crisis Stabilization Unit beds and 12 Voluntary Withdrawal Management beds. STAFFING PROJECTIONS The following table provides an overview of the Staffing & Operations Costs for the behavioral health facility. Summary of Staffing and Operations Costs OVERSIGHT, WACs AND LICENSING The Crisis Stabilization Unit and the Acute Withdrawal Management programs are licensed as Residential Treatment Facilities by the Department of Health. The Crisis Stabilization Unit also requires certification to provide mental health crisis services (HCA, 2022). The certification standards for the Crisis Stabilization Unit can be found in WAC 246-341-1140 and the Withdrawal Management Standards in WAC 246-341-1100. The programs are designed to meet the relevant regulatory requirements based on the information available at the time of the study. The viability of the model rests on several key assumptions: 1. The Department of Health will allow licenses to combine the facility types; 2. There are no other unknown regulatory or reimbursement barriers to the hybrid programming and facility; 3. Staff can be shared across the two different facilities and potentially with jail behavioral health services. Regulations pertaining to Crisis Services and Withdrawal Management Treatment change frequently and it will be critical to ensure the services meet regulatory requirements at the time of construction and actual program implementation. STAFFING PROJECTIONS The staffing plan is intended to provide crisis stabilization, withdrawal management, and MAT/MOUD services to support the mental health, substance misuse, and co- occurring needs of the Mason County community and individuals involved in the Justice System. The models are staffed according to applicable regulatory requirements and incorporate a focus on providing co-occurring care as identified by key informants during the study process. BEHAVIORAL HEALTH 81Mason County Justice Center | Pre-Design Study Staffing Plan Analysis Clinical Services Staffing Projections with Both Programs Administration & Other Support Services BEHAVIORAL HEALTH 82 Mason County Justice Center | Pre-Design Study Staffing Plan Analysis STAFF ROLES Peer Support Specialist: Can work in a variety of roles across the programs and meets the requirement of having awake staff in Withdrawal Management. Registered Nurse: Provides nursing care in Withdrawal Management and treats minor medical issues in the CSU. RN or LPN on-site or on-call 24/7. Licensed Practice Nurse: Works under the supervision of an RN provides nursing care in Withdrawal Management and treats minor medical issues in the CSU. RN or LPN on-site or on-call 24/7. Substance Use Disorder Professional: Provides SUD treatment in Withdrawal Management and SUD assessments and care in the CSU. Mental Health Professional: On-site providing crisis services in the CSU a minimum of 8-hours a day and accessible 24/7. Provides mental health services in Withdrawal Management. ARNP/Psychiatric ARNP/PA-C: Provides medical support for Withdrawal Management and addresses minor medical needs in the CSU. Prescribes psychiatric medication and MAT/MOUD to people in both programs. On-site or on-call 24/7. OPPORTUNITIES FOR STAFF SHARING WITH JAIL SERVICES The staffing plan reflects coverage for both the CSU and Withdrawal Management programs. However, all roles listed are also suitable for providing behavioral health services within the jail. Co-locating the facility next to the jail will facilitate potential staff sharing, allowing staff to float and provide cross-coverage between programs as needed. Prescribing providers can provide MAT/MOUD services in Withdrawal Management, CSU, and jail as appropriate and needed. Additionally, consolidating on- call services for nursing, medical, and mental health providers across these programs, if permitted by the Department of Health, presents an opportunity for staffing efficiency. WORKFORCE ANALYSIS There is a nationwide behavioral health workforce shortage, with rural counties being particularly affected. This impact is more pronounced in Washington state compared to the national average. According to the Bureau of Health Workforce, only 16% of the mental health professional need is met in Washington, compared to the national average of 28% of the need being met (KFF, 2022 ) (HRSA, 2023, 2024). Mason County, and nearly all other non-metro counties in Washington are designated as Health Professional Shortage Areas (RHIH, 2024). The shortage of staff is impacting the operations of many behavioral health services around the state. Addressing the issue requires intentional problem-solving to ensure that the viability of new services is not threatened by a lack of staff. Organizations that successfully staff their programs are proactive in developing strategies to attract, recruit, and retain personnel. BEHAVIORAL HEALTH WORKFORCE DEVELOPMENT Provide Competitive Salaries and Benefits: Outside of medical providers, behavioral health professionals have historically received low compensation for services. The shortage of behavioral health professionals, and the option for many Licensed Mental Health Professionals to work in private practice and online companies, has significantly increased the pay and benefits needed to be competitive in recruiting and retaining professionals. Maximize the Certified Peer Specialist Role: Peers are a critical part of behavioral health care and play an important role in extending the behavioral health workforce. At the time of this study, peers were easier to recruit, and hire compared to other behavioral health professions. Competitive pay is also important for peers, but salary expectations are lower for peer support specialists when compared to other licensed behavioral health professions. Leverage Technology & Telehealth Services: Telehealth is an essential tool for extending coverage and creating access to behavioral health care, particularly in rural regions that span large geographic areas (Rural Health Information Hub). Create Workforce Development Pipelines: Support and develop behavioral health workforce pipelines like the Shelton School District’s Health Sciences Academy that provides scholarships and apprenticeships for students interested in going into health care careers. BEHAVIORAL HEALTH 83Mason County Justice Center | Pre-Design Study Operations Costs OVERVIEW The operations costs for the new facility include salaries and related benefits as well as food and other operational costs (i.e. maintenance, utilities, and housekeeping). The cost estimates include several key assumptions outlined below. SALARY BENCHMARKING For the purposes of this study, facility management and staffing is assumed to be county-run with benefits similar to that of other public employees. Salaries were estimated based on the Office of Financial Management’s Salary Schedules. Because a high level of expertise is required in these positions, and general workforce shortages for these roles, we used the mid to higher end in the salary range for all positions. EMPLOYEE BENEFITS AND NON-PRODUCTIVE TIME FACTOR Employee benefits were estimated based on public employment compensation: 9% of salary for retirement benefits and $14,040 healthcare cost per FTE annually. In addition, a 5-week (9.6%) factor for non-productive time is included in the budget. This allocation covers time essential healthcare staff may be absent due to sick- leave, vacation and continuing education when substitute or temporary staff will need to be employed. COST OF LIVING ADJUSTMENTS An annual escalation of 3% is factored in the cost model based on wage adjustment trends from the Office of Financial Management. FOOD SERVICES Nutrition services and food preparation will be handled by on-site staff. Food costs have been budgeted at a cost of $4 permeable, which allows for special supplies and nutrition preparations that may be required in a clinical setting. MAINTENANCE, UTILITIES & HOUSEKEEPING Building operating costs such as maintenance, utilities and janitorial services have been estimated at a cost of $11.75/square foot. CONTINGENT STAFFING AGENCY SUPPORT Because of minimum staffing requirements, there will be times when the facility will need temporary staffing to fill gaps when staff are sick, on vacation or pursuing continuing education. It is common to use a contingent staffing agency to fill this need, and a line-item has been added to cover this professional service. DISCOUNT RATE For the purposes of the Net Present Value Analysis, we have used a discount rate of 5%, which allows for inflation of approximately 2% and cost of capital at 3%, a rate appropriate for a long-term, government-funded project. BEHAVIORAL HEALTH 84 Mason County Justice Center | Pre-Design Study Funding Considerations OVERVIEW A financial analysis of this project includes funding considerations for both the initial capital investment and the ongoing annual operations. While sources of capital funding are more readily available, ongoing operations are challenged by continuing issues with sustainability of behavioral health reimbursements, particularly with crisis services. CAPITAL FUNDING Capital funding is available from the Department of Commerce through the Behavioral Health Facilities fund (HCA, 2022). In addition, it is not uncommon for counties to use additional levy or grant funding to fill gaps in start- up investments. OPERATIONAL FUNDING Ongoing operational revenue for the proposed facility comes from insurance reimbursements for services. Because the majority of clients are anticipated to be covered by Medicaid, Medicaid rates were used to estimate potential revenue. The two primary services (withdrawal management and crisis services) each have their own billing codes and rates, so each service line was projected separately before being combined for the total revenue estimate. WITHDRAWAL MANAGEMENT SERVICES Withdrawal management is divided into several tiers by the American Society of Addiction Medicine (ASAM): outpatient (levels 1 & 2), clinically managed low-intensity residential (level 3.1), clinically managed high-intensity residential (level 3.5), medically managed residential (level 3.7), and medically managed inpatient (level 4.0) (ASAM, 2024). They consist of a per diem rate with additional professional services that can only be reimbursed if they are addressing an unrelated medical or mental health issue, and if reimbursement for the services can be negotiated with insurance companies. The per diem consists of withdrawal management services at $364/day with an additional $14.20/day for room and board. CRISIS STABILIZATION Operational funding for crisis triage and stabilization services is relatively new and remains under development. Non-hospital crisis services are reimbursed at either an hourly rate of $78.06 or $466.44 per diem with the additional $14.20/day for room and board. This financial model assumes that clients will use the daily rate. It is important to note that the staffing plan and facility licensure and certification would all need revision to meet the requirements of a 23-Hour Crisis Relief Center. FUNDING GAP Generally, SUD reimbursement rates have not reached a level of parity with similarly staffed mental and physical health services. Regulatory staffing requirements keep the costs high while reimbursements have not caught up yet. These lower rates result in the funding gap revealed by the study’s financial model. The average daily cost per patient is $636 while the average daily revenue per patient is approximately half at $329. This gap would be larger if the facility solely offered crisis services. As a point of comparison, evaluation & treatment services are reimbursed at $1,200-1,600/day with similar staffing requirements to crisis services. An additional challenge is that Medicaid does not authorize repeat visits which are often typical of crisis centers. This has impacts on funding, but also on the size of the eligible population that could be served by a CSU. Because Mason County is rural with a smaller population, it could not sustain a larger crisis facility without opening it to neighboring counties. This is another reason the proposed facility shares services with withdrawal management. There is also recognition that the Behavioral Health Crisis Care model identified by SAMHSA as best practice in Crisis Care can be difficult to implement in rural areas without the volume to sustain Crisis Stabilization Services and released a report on tailoring crisis services to rural communities. If the proposed model cannot be financially sustained through additional funding sources, or reimbursement changes, a multi-county Crisis Stabilization Unit would likely increase the financial viability of the CSU. For purposes of this analysis, we have assumed that only 75% of visits would be covered by insurance. We did not have data on the penetration of insurance coverage (uninsured, Medicaid, Medicare, private insurance) in the county. As a proxy, we noted that approximately 50% of individuals served by crisis co-responders in Mason County in the Q3 and Q4 of 2023 were enrolled in BEHAVIORAL HEALTH 85Mason County Justice Center | Pre-Design Study Funding Considerations Medicaid. The other half were an unknown combination of Medicare, private insurance of uninsured. BH-ASO funding may be needed to help cover the gap of uninsured patients. The issue of financial sustainability both for Crisis Services and for SUD treatment is a known state and national issue. Washington SB 5187 directs the HCA to investigate the “gaps in the current funding model for crisis services and recommend options for addressing these gaps, including but not limited to, an alternative funding model for crisis services.” There is currently a work group focused on addressing the gaps in funding for Crisis Stabilization Facilities and a rate setting process for crisis services is expected to take place in 2024. The work group released a preliminary report of findings in January 2024. Similarly, some state SUD providers are also actively lobbying for increased room and board rates above the $14.20/day, a rate a fraction of that offered by other states. However, in the short-term, funding gaps and low reimbursement rates have resulted in budget deficits at behavioral health facilities across the state. Typically, counties are using additional regional tax levies to fund services until reimbursement structures mature. For example, King County is using levy money for the five Crisis Care Centers currently under development. Many states depend on general funds to sustain crisis services, particularly in rural areas (Delivery of Behavioral Health Crisis Services in Rural and Frontier Areas of the U.S.). Some localities are using block grants, specific legislative proviso funding and private grants to close gaps. Finally, programs across at the state and federal levels are piloting programs that address partnerships between the criminal justice system and behavioral health. Two opportunities of note are: Jail Behavioral Health Services Funding Opportunity: The Health Care Authority is currently seeking carceral facilities to participate in the Reentry from a Carceral Setting Medicaid Transformation Demonstration Project (HCA, 2024). The benefits of participating the project include up to $2 million for technical support and providing the following pre-release services. 1. Case Management 2. Medication for alcohol and opioid use disorder (MAT/MOUD) 3. 30-day supply of medications and medical supplies at release. Participating in the project meets the Mason County goals of improving access to behavioral health services for people in jail and identifying additional funding sources to sustain jail behavioral health services. • Federal Grants: U.S. Department of Justice’s Bureau of Justice Assistance (BJA) Justice and Mental Health Collaboration Program provides grants to innovative Justice and healthcare partnerships with the goal of reducing criminal justice involvement for people with mental health and/or co-occurring treatment needs. It is also important to keep in mind the cross-system savings that are gained by providing services at earlier stages of crisis. Although modeling the potential for cost savings from a CSU is outside of the scope of this study, funding considerations should include potential cost savings related to a reduction in emergency department visits and avoidable jail days. BEHAVIORAL HEALTH 86 Mason County Justice Center | Pre-Design Study Phased Approach Analysis PHASED APPROACH An important guiding principle discussed early in the process centered on developing an implementation plan to create the continuum of care needed for behavioral health services within Mason County. The phased approach for this project extends beyond the construction of new facilities to support the initiative. It starts with critical support infrastructure and development of resources prior to any site work or construction. Mason County has already taken crucial steps in this process with the LEAD diversion program, mobile outreach support services, and the formation of the Justice Task Force Group. Building on this momentum, Mason County can continue to establish milestones toward achieving the support needed to provide, deliver, and fulfill the operational goals within the purpose-built spaces identified in this report. The considerations identified below serve to inform milestones for the operations, staffing, program initiatives, and construction. The team recommends Mason County utilize these recommendations to continue defining the steps required prepare a full Implementation Plan to meet the behavioral health needs within the jail and the county. PHASED IMPLEMENTATION CONSIDERATIONS • Justice Task Force ○Establish monthly meetings and goals for the task force. ○Review initiatives to reduce incarceration and improve deflection and diversion opportunities within Mason County. • Jail Staffing ○Continue to develop staff recruitment and training for correctional officers ○Research specialized training for correctional officers within secure behavioral health housing. - Anticipate a minimum of 5 Correctional Officers to achieve additional training for this future post within the expansion. - Establish a goal and timeline for training in relation to design and construction of the initial Mason County Jail Expansion. ○Prior to expansion of Behavioral Health Housing at the Jail, designate a housing unit for withdrawal management or acute crisis stabilization with specific treatment and programs. - Engage with behavioral health staff to deliver services within this unit. - Prepare lessons learned within the implementation of this trial unit to benefit the design and operation of the proposed expansion. • Behavioral Health Staffing ○Develop staff recruitment for behavioral health professionals in Mason County. ○Develop a proof of concept at the local hospital, Telecare Thurston Mason Evaluation & Treatment facility, or within the jail to confirm the utilization and implementation of behavioral health services. • Behavioral Health Measures ○Define clear and measurable outcomes for behavioral health initiatives within the jail and the standalone behavioral health facility. • Diversion Opportunities ○Identify areas for continued improvement to the LEAD diversion program. ○Identify other potential opportunities for diversion within Mason County. • Funding ○Identify funding sources for construction and operations of the planned expansion at the Mason County Jail and behavioral health facility. ○Develop a timeline to fund design and construction services in phases. • Community Engagement ○Develop a community engagement strategy. ○Incorporate listening and information sessions into the planning and design process. 87Mason County Justice Center | Pre-Design Study Phased Approach Analysis • Mason County and Shelton Engagement ○Design Team to meet Shelton Public Works officials to review concepts and plans throughout the design process. ○As the project moves into design phase, design team to prepare a conditional use permit for the two (2) parcels. ○Design Team to prepare impact of the design on the following, but not limited to, traffic, stormwater, water, and sewer. POTENTIAL CONSTRUCTION PHASES • Jail Initial Expansion for Behavioral Health Housing ○Potential option to split the Behavioral Health Housing into two stages to confirm capacity need, staffing, and operational policy and procedures. ○If this option is preferred, recommend Design and Construction for a 12-bed expansion for secure behavioral health beds and support staff. • Behavioral Health Facility Construction ○Recommend building the stand-alone behavioral health facility in one phase. ○Design and Construction could occur before, after, or at the same time as the secure Behavioral Health Housing Expansion at the Mason County Jail. • Mason County Jail Renovation for Clinic, Programs, Staff Support, and Alternative Sentencing/Work Release Housing. ○Recommended early in the design & construction process to provide the support services for general population and behavioral health housing. ○Increases capacity for programs and medical/mental health support services within the Mason County Jail. ○Addresses the recommended structural support upgrades for this portion of the existing facility. • Jail Expansion for remaining Behavioral Health Housing ○If preferred to split the behavioral health housing, prepare design and construction for remaining 12-bed within the proposed jail expansion as the capacity for behavioral health housing increases. • Mason County Jail Renovation for Vehicular Sallyport, Food Services, and Administration. ○Recommended for design and construction as the Mason County Jail capacity approaches an average daily population of 80. 87 Mason County Justice Center | Pre-Design Study Appendices A. MEETING NOTES FOR: A1 - KICK OFF MEETING A2 - USER GROUP WORKSHOP MEETING A3 - FACILITY FINDINGS A4 - ADJACENCY WORKSHOP A5 - PROGRAMMING WORKSHOP A6 - LEED WORKSHOP A7 - PRE-APPLICATION MEETING A8 - PRE-DESIGN REPORT DRAFT PRESENTATION B. STAFFING AND OPERATIONS C. INTAKE BEHAVIORAL HEALTH TRACKING D. NEW JAIL SPACE PROGRAM E. EXISTING JAIL STAFFING ANALYSIS F. STRUCTURAL REPORT G. FINAL COST MODEL FOR PREFERRED APPROACH H. PRELIMINARY LEED ANALYSIS I. PRELIMINARY GEOTECH REPORT 89Mason County Justice Center | Pre-Design Study Appendix A1 - Kick Off Meeting Mason County Community Justice Center (CJC) Study Shelton, WA Meeting Date: February 9, 2024 Time: 9:00am to 1:00pm Place: 411 N 5th St, Shelton WA, 98584 Notes Issued: March 4, 2024 Purpose of Meeting: Visioning Workshop Attendance: Name – Role, Company • Mark Neary – MC County Administrator • Melissa Casey – Community Health Manager • Travis Adams – Undersheriff, Mason County • Chris Kostad – Chief of Police, City of Shelton • Mark Freedman – Thurston Mason Behavioral Health • Dave Hinden – Public Health • Ryan Spurling – Sheriff, Mason County • David Gervais – OHRS • Christina Muller-Shinn – Public Health • Kevin Hanson – Chief Deputy of Corrections • Jim Wolch – Principal-In-Charge, BCRA • DJ Dean – Project Manager, BCRA • Lorraine Glynn – Project Architect, BCRA • Rebecca Allexsaht – Interior Designer, BCRA • Jeff Lane – Justice Planning, TreanorHL • Stacey Wiseman – Justice Planning, TreanorHL • Tasha Irvine – Staffing and Funding, Equity Is • Elizabeth Perry – Staffing and Funding, Equity Is Action Items: 1. County to identify the niche community in Colorado that was a good example of Wrap Around Services. Meeting Notes: 1. Introductions a. Ice-breaker 2. Case Studies a. Douglas County: i. What can we do that’s different? 1. Crisis Intervention Training. 2. Crisis Development Center. 3. Mental Health Court. ii. Community did not just want more jail cells. iii. Late 90’s Early 2000’s Douglas County stopped state run program, County-focused. 90 Mason County Justice Center | Pre-Design Study Appendix A1 - Kick Off Meeting Mason County Community Justic Center Study Page 2 of 6 1. Officer Training for Crisis Intervention Team. a. Program development. b. Who engages in the process? c. Didn’t have a way to determine where individuals should go after, typically went back to jail. Needed another solution. 2. Site selection - Adjacency between jail and hospital. a. Determined that there was a big need for a crisis intervention center in the community. 3. Master Plan . a. Added a mental health facility to the existing space. b. Expanded re-entry program. c. Tier II & Tier III Apartments. d. Mental Health – 16 bed program. e. Treatment program. f. Directly across from hospital – often brough individuals in crisis to the hospital, made sense to have easy access to crisis center. b. Three Door Jail: i. 1st door – In-Custody Treatment. ii. 2nd door – Deflection center: 1. Options for location – Off site (reduces stigma), adjacent to Court, integrated into court building, adjacent to jail, integrated into jail. iii. 3rd door – Resource Center: 1. Re-entry services. 2. Continuum of care. c. Maple Lane, Oak Cottage: i. DSHS 16-bed civil committed prototype facility, 90/180-day program ii. Extensive pre-design study was prepared to generate site options and prototype design. iii. Developed a new model of care focusing on therapeutic and recovery-centered environment. iv. Utilized the principles of Trauma Informed Design. 1. Helps individuals feels that they have a space where they can thrive. 2. Key principles: a. Collaboration & Community. b. Choice & Empowerment. c. Safety & Trust. d. Beauty & Joy. 3. Important for both staff and residents v. Recent feedback since opening about a year ago: 1. Patients were spending up to 9 months in the hospital, at Maple Lane they were completing the program in 60 days. 2. Reduction in patient and staff injury. 3. Reduction in use of seclusion/restraint. d. Thunderbird Treatment Center: i. Located on Vashon Island. ii. Seattle Indian Health Board (SIHB) project. 91Mason County Justice Center | Pre-Design Study Mason County Community Justic Center Study Page 3 of 6 iii. Whole person approach. iv. Includes ceremonial space. v. 92 bed facility. vi. Largest tribal substance abuse program in the country. 1. Includes space for families, keeps family together. 2. Tribal VIP space – private. vii. Licensed as residential treatment facility. 1. Family treatment available: One parent in treatment with children between 0-5 years old plus a spouse. 3. Review of land available for project a. Existing jail and County buildings downtown. b. C Street location. c. Public Parks location. d. Ridge Motorsport location. 4. Breakout Session Review *See Supplemental documentation at end of document for outcome of breakout sessions. Current State: • Staff training working well, important. • Quantity of Staff. • Ongoing services for staff. • High priority over other programs in the state. • What is not working: o Integrated services. o Full continuum. o Jail doesn’t meet the needs of community. o Jail isn’t working as a whole. o Resources for citizens are not adequate. o Lack of community high level providers. Future State: • What is the one thing that makes this project a success for this community? o The ability to bring people to the right place – If it’s jail good, if it’s mental health good. • Facilities need to be built in scale for population. • One Stop Shop! • Follow through with results of study – Results! • Funding. • Wrap around services. • Consistency in services. • Comprehensive to public. • Equitable treatment for all populations. • Scalable Solutions: What are they? • How can we create steps to get to our goals, how can we make progress? • What does this look like? o Taking agencies, combining them, and allowing them to work well Appendix A1 - Kick Off Meeting 92 Mason County Justice Center | Pre-Design Study Mason County Community Justic Center Study Page 4 of 6 o Brick and mortar solutions may be down the road – How can we make it ok now?  Human resources and infrastructure • Needs to be put in place prior to brick and mortar  How do we ‘sell’ this to the community, taxpayers? • King county, local real-estate tax 5. Goals and Visioning Review and Discussion: a. Voluntary Access: Adequate access to facility for programs, treatment access. i. Space within the jail for public access, access to treatment providers. b. Wrap around services – What does this mean to you? i. Connecting all of the dots. ii. So many resources out there, we need to get them all working together. 1. Mental health is progressing quickly, how does everyone keep up? iii. Bring the service to the individual – How do we make this happen? c. Recovery supports – Many service options. i. How do we tailor the services to each person? ii. Out of the box thinking – non-traditional services. iii. If someone falls off the track, everyone working together to get that person back on track – Nobody falls through the cracks. 1. Passing the baton to the correct person. 2. Coordination is key, can get bogged down in information release issues. 3. Not duplicating job responsibilities. d. Justice Coordinating Counsel. i. District court oversight. ii. Opportunity to get together with the City – Judicial, corrections, law enforcement (can be included in report). iii. DOC isn’t typically in attendance. e. Wrap Around Services – niche community in Colorado, good example of how it could work. Outside of Denver. Follow up needed on location for reference. f. Thoughts on Preventative Services. i. Basic needs are provided. 1. Social determinants of health: Food, shelter, water etc. ii. Not currently what Medicaid pays for. 1. Prevention is currently at the bottom, acute care is at the top due to funding issues. 2. NAMI – Advocacy groups can speak to this. iii. Hard to address the specific trauma – Neglect, sexual abuse etc. 1. High ACE scores are the likeliest to develop substance abuse issues and mental health issues. 2. Large scale societal change! 3. Not enough space for people needing Domestic Violence support. 4. Lack of housing – Huge issue, feeds into all other issues. 5. Mandatory reporters couldn’t see children during Covid -80% reduction of reporting of crimes against children (spike after Covid). 6. Innovative justice group – may need to table this to a later date. g. Bottleneck in Criminal Justice System. Appendix A1 - Kick Off Meeting 93Mason County Justice Center | Pre-Design Study Mason County Community Justic Center Study Page 5 of 6 i. Jail was identified as the bottleneck. ii. Intent of this money is to fix the bottleneck in Criminal Justice System, Behavioral Health etc. iii. Focus on inmates – How do we deal with a jail that isn’t working. How do we fix that specific problem? iv. Could additional services help provide funding for the Criminal Justice system? Could this help offset cost for jail. 1. Public component that supports criminal justice component. h. Percentage of current population: What percentage should be going through the criminal justice system? i. 75% of individuals have behavioral health issues. ii. Alternative to jail or hospital is not currently available. iii. co-location of criminal justice and mental health services – How do we maximize the use of people within our operations to create a system that actually works. iv. No specific model in place elsewhere to reference (that we know of). i. What size jail is appropriate? j. What size of mental health facility is appropriate? (Crisis stabilization) i. Can efficiencies be created between the two. Don’t have the funds to have two fully separate facilities. k. Deputies only arrest when there is a crime. i. Currently have to wait 4 hours to get mental health clearance from hospital to actually bring them back to the jail. ii. How can we get the officers back out on the street quickly. iii. Co-responders can be called if there is not crime being committed – Working well 1. Viewing calls and going to pick up the individual without an officer (when they know it’s safe). l. Diversion. i. Hopefully co-responders are helping stop individuals suffering from mental health issues from entering the criminal justice system. m. How many people are actually being sent to Western? i. Nobody from Mason County is going to Western as ‘not competent to stand trial’. ii. Forensic side is the only department admitting currently at Western. iii. Often people are in jail for months waiting for a bed at any behavioral health facility. n. Alternate to Western for Forensic patients? i. Could add another funding stream. o. Skagit County Jail Works Well. i. Correctional side works well – efficient, public access, ingress/egress, separation within population. ii. Stand alone facility, only jail. iii. Doesn’t have the other services we’re looking for. 1. Includes medical facility, but does not include mental health component. Next Steps 1. Follow-up discussions regarding data request. 2. User Group Workshop. Appendix A1 - Kick Off Meeting 94 Mason County Justice Center | Pre-Design Study Mason County Community Justic Center Study Page 6 of 6 SUPPLEMENTAL DOCUMENTATION Outcome of Breakout Sessions Group 1 Group 2 Appendix A1 - Kick Off Meeting 95Mason County Justice Center | Pre-Design Study Appendix A2 - User Group Workshop Meeting Mason County Community Justice Center (CJC) Study Shelton, WA Meeting Date: March 20, 2024 Time: 9:00am to 5:00pm Place: 411 N 5th St, Shelton WA, 98584 Notes Issued: April 17, 2024 Purpose of Meeting: User Group Workshop Attendance: Name – Role, Company • Mark Neary – MC County Administrator • Shane Shoeneberg – Corrections Lieutenant, Mason County • Jason Bean-Mortinson – Thurston-Mason BH-ASO • David Windom – Director of Public Health • David Gervais – OHRS • Christina Muller-Shinn – Public Health • Jim Wolch – Principal-In-Charge, BCRA • DJ Dean – Project Manager, BCRA • Lorraine Glynn – Project Architect, BCRA • Hannah Morrow – Interior Designer, BCRA • Jeff Lane – Justice Planning, TreanorHL • Stacey Wiseman – Justice Planning, TreanorHL • Madeline Poertner – Intern, TreanorHL Action Items: 1. County to identify the niche community in Colorado that was a good example of “Wrap Around Services”. Meeting Notes: 1. Morning Session | 9:00am – 9:45am Additional Thoughts on the Key Themes that Emerged from the Visioning Session • There are additional opportunities for diversion programs in the County. o This relies upon the collaboration between the Legislative and Judicial Branch. o Attorneys play a role in the diversion program and establishing guidelines and recommendations. • With more diversion programs in place, those individuals remaining in the Mason County Jail will have high acuity needs. • Flexibility within the design of the Justice Center is crucial to accommodate a variety of population needs, legislative changes, law enforcement policies, and other justice- and behavioral health-related trends. 96 Mason County Justice Center | Pre-Design Study Appendix A2 - User Group Workshop Meeting Mason County Community Justic Center Study Page 2 of 6 • The current diversion programs include: o Alternative Court Docket o LEADs  This is primarily a deflection mechanism.  Only one (1) actual diversion occurred within the last year of the program. The program lapses after no interaction for 30 days. o Co-Responders • Important to the on-going success of the reducing those requiring incarceration include the collaboration of the Justice Task Force. This group has recently been formed to talk through justice system issues. It’s crucial to find a solution for a flexible system as the Justice system is continuously in flux. • The programming and conceptual effort for the Mason County Justice System shall developed into phases to implemented over time. o Staffing levels and the ability to recruit and retain staff for both the justice and behavioral health partners will be an important factor in defining the milestones for each phase. o Mason County experiences staffing shortages in all several departments: Sheriff department, public attorneys, and experienced behavioral health professionals. o Staffing is a barrier in expanding services overall. o Peer workforce and SUD counselor positions are filled within the behavioral health system. o The North Mason Regional Fire Authority is a fantastic example of staff recruitment and retention. o Staffing is a constant challenge because several staff positions are dependent on grants which are only funded for a limited time. This makes it difficult to have a continuity of services and experienced staff. o It would be easier to make the case for a consistent funding stream for staff if the impact or results could be linked to staff positions. • The coordination between the behavioral health partners is strong. They meet monthly and quarterly to review staff and individual’s needs. Law Enforcement stakeholders are invited to these meetings; however, are often too busy to attend. • The OHRS data are for a reentry program funded through a rural opioid grant. There is one full time employee in the Jail to assist with reentry services and the grant was recently increased. The goal is this could become a permanent employee position. o RCORP Grants will increase staffing to 1 SUPD, 1 Peer, 1.5 FTE doing re-entry with case management upon release. o HRS is funding SUPD and 1.0 peer, for at least next year and will likely continue. • Recently the design team received data from LEAD diversion program. A roll-up data dashboard can be available. Design Team to request. 2. Jail Meeting | 9:45am – 11:00am • Clarification was provided by Sheriff Department staff on the daily population data, current housing allocation, and snapshot data. o The SUD column is for the city / Municipal Court detainees. o The DOC column includes those on State probation or temporarily housed for court appearances. • In 2016, the females relocated to Nisqually for a renovation of the existing facility to provide more housing units. This area opened in 2017 and is currently rarely used due to reduced capacity. 97Mason County Justice Center | Pre-Design Study Mason County Community Justic Center Study Page 3 of 6 • U Cell is for the nighttime worker. This cell is located adjacent to the Intake / Staff area. • The organization of inmates into the existing housing units is based on classification and maintenance needs. Recently cuff ports were provided on all doors which caused some housing units to be vacant during the renovation. • Indirect supervision works for them right now due to configuration and staffing. • The Sheriff Department does not prefer double bunking or dormitory beds. • Work Release will be on-going. o The contract with the Food Service includes up to two (2) in-custody workers. o Currently there is one (1) worker for Food Service and one (1) worker in Laundry. o They have a grant for the litter crew who goes out every day. o With booking restrictions, it is harder to have in-custody individuals that qualify as a trustee or inmate worker. o The Alternative Sentencing and Work Release utilize the upper housing dormitory area. o They suspended most of the Alternative Sentencing and Work Release program due to the staffing shortages.  There were two (2) Correctional Service Officer and two (2) additional staff assigned to this program.  The Courts have also stopped using this program as part of sentencing. o The Sheriff Department would like to bring back work release and similar programs. • For electronic home monitoring, the individual must pay $40/day for a monitoring device, sometimes an alcohol monitoring device as well, which isn’t feasible and has reduced the use and/or implementation of this program. o Nurses are only on staff to attend to medical issues for 16 hour days. • Staff will conduct the assessment in the booking process. Currently, the Mason County Jail does not utilize a physician or nurse to conduct the medical and mental health assessment. o Behavioral Health staff review all the intake assessment forms. • Flexibility is required to adapt to changes in legislation or fluctuations in the public perception of public safety. o Washington is focused less on people being incarcerated and more on alternative programs. This causes more people to not comply and there are no consequences. The Justice Center needs to be able to respond to pendulum swings. o With Alternative Sentencing and Electronic Home Monitoring there are consequences if they don’t comply, but it becomes challenging if run by an outside agency not a county program. o A program run by the county is difficult due to staff shortages. o When programs are funded and have resources, they do work well and there are consequences for those that do not comply. • The following spaces are priorities for the staff: o Group Room / Classroom o Court Spaces o Tele Court o Administrative Spaces o Storage o Private Spaces for Behavioral Health Staff o Clinical Area • Currently, staffing in the Jail is three (3) posts. One (1) in Central Control and two (2) rovers for checks, escorts, and booking for a population of 30. o With only staff to cover three (3) posts, Mason County Jail has individuals transported to other regional facilities, such as Nisqually. Appendix A2 - User Group Workshop Meeting 98 Mason County Justice Center | Pre-Design Study Mason County Community Justic Center Study Page 4 of 6 o When the facility was closer to maximum capacity, there were four (4) posts including Central Control. • A nurse is at the facility every day from 7am – 11pm. • The medical contracted services include a physician or ARNP for sick call and telehealth once a week. • Sheriff Department to provide Staffing Analysis. This was provided after the meeting. • There is a DUI class where individuals must spend one (1) day in the Jail and attend a class run by a sergeant. They are still fingerprinted and booked. • The State received funding to increase the recruitment classes to the Corrections Academy. This will help with recruitment and bringing in correctional staff, but the Sheriff Department is working to hire staff who will attend classes once available. o 13 remote classes recently added. o Previously had a wait until 2026. 3. Behavioral Health Session | 11:00am – 12:15am • Stigma can be a barrier when receiving treatment and they’d like to reduce this. o Important to keep in mind that this is a small community which makes the stigma as a barrier stronger. o Referrals to detox programs are commonly based on reputation or past experiences.  For example, Royal Life is a detox program that has an amazing reputation.  If there is a positive experience, word of mouth is huge. • There are no crisis stabilization beds (23hr and 72hr) within Mason County. This is the biggest behavioral health need outside of secure custody/incarceration. • There are a lot of involuntary beds; however, there can be a barrier to entry. • Mental health and SUD beds can be in the same facility and utilize the same staff because a lot of the issues are co-occurring. • It is important to have public involvement in these services. • If the campus has a variety of services, it can reduce the stigma because it is less known why someone is coming to the campus. • If the facilities are close or adjacent, it’s important to have a distinct appearance and entrance. An example could be having the entrances to the courthouse and jail along 6th Street and the public entrance to the Behavioral Health facility is along 5th Street. • People who have resources tend to leave Mason County for treatment. Often Thurston or Olympia. o This is because there are more services, and it is less likely they will run into somebody they know. o However, people do want local services. Traveling to receive treatment is another barrier to treatment and restricts who has access to treatment within Mason County. • If a Crisis Stabilization Center is provided, there is not the current expertise in the county to run and operate the facility. This would be a contracted service. • There are no detox facilities in Mason County. o This could be an expensive facility to operate. o Could include a co-located staff. o Detox care is also required in the Mason County Jail. It’s harder to provide adequate care in the current facility. Incarcerated individuals are too sick to meet and there are not proper meeting spaces to connect with peer counselors and then end up not receiving the full support needed. o The length of detox depends on the substance but is typically 4-7 days. o License for detox has more regulations and monitoring. Appendix A2 - User Group Workshop Meeting 99Mason County Justice Center | Pre-Design Study Mason County Community Justic Center Study Page 5 of 6 o It is possible to have the same staff care for crisis stabilization and detox in a behavioral health setting and a secure jail setting. • Overall Goals for Future Care: o Provide a one stop shop with integrative services and a continuum of care. o Solution to be scalable and space to be able to flex based on current needs. o Access to voluntary programs or treatment would be easy to find and navigate. o Support given to wrap around services. o Services would be working together to not allow individuals to fall through the cracks. o Successful diversion from incarceration. • Withdrawal Management is the easiest to scale. • To engage in a SUD program, the individual must detox first. Since there are no detox facilities within Mason County, this is a significant need. • There needs to be spaces for psycho-social support. • Main goal, highest priority, is to provide behavioral health services within the Jail. o Those incarcerated don’t have a choice. The services must be provided. • Five years from now, the goal is the daily population remains steady or has reduced; however, there is the recognition that the profile of the individuals will continue to change with more SUD and MH issues. o The goal is in-custody individuals connect with treatment providers that continue once they are released. o What can we do? What do we have to do? o If right now, there is 2/3 incarcerated and 1/3 in behavioral treatment programs, this would flip in 5 years to 1/3 incarcerated to 2/3 in behavioral treatment programs. • Medicaid: People still have it while incarcerated but can’t reimburse BH services and can’t access services while incarcerated. There is no reimbursement for BH care while someone is incarcerated. • Intensive outpatient is daily and hard for people to go out of county and transportation is a significant barrier. People would prefer local services for intensive outpatient. 4. Afternoon Session | 3:30 – 5:00pm • There has been discussion about another site for a new Justice Center; there are challenges. o Do individuals have the same level of access? o It would be out of the way and not adjacent to other residential or community properties, however, would be harder to get to. o What to do with the existing jail? o If the current facility is kept, there is the possibility of creating a drive-thru approach where the Jail is on one side and Medical is on the other. o Financial side of funding a new Justice Center. • At the Jail there are not program spaces to have parenting classes, reentry programs or other specific treatment programs. o This is part of the prevention programs that was discussed in the visioning meeting. o In Thurston, these programs are led by staff and volunteers. • Discussion on the medial tests required to clear someone for an involuntary mental health bed. o Is there a way this could happen at the Jail? o Most of these orders derive from Superior Court. • There is a lack of involuntary beds for the 23hr care / crisis stabilization. o SUD: Treatment for 7-10 days and then they are back in the general population. o Active caseloads are 20 people and when they are catching up with warrants, they then see courts releasing people. Appendix A2 - User Group Workshop Meeting 100 Mason County Justice Center | Pre-Design Study Mason County Community Justic Center Study Page 6 of 6 • There are so many behavioral health programs and case workers but not the high acuity services. • A collaboration with Mason General is a consideration to be had as there could be a significant cost savings from diverting people from going to the Emergency Room. • When someone leaves Mason County to receive services there is a loss of accountability within the behavioral health service system/network. • In the Jail, initial capacity for behavioral health beds could be: o 4-8 high acuity beds. o 8 step-down beds. • Recent report, 100% of the 67 individuals surveyed were receiving Medicaid in the Syringe Service Program. END of Meeting Notes Appendix A2 - User Group Workshop Meeting 101Mason County Justice Center | Pre-Design Study Mason County Community Justice Center (CJC) Study Shelton, WA Meeting Date: April 17, 2024 Time: 10:30am to 11:30am Place: Virtual Notes Issued: April 17, 2024 Purpose of Meeting: User Group Workshop Attendance: Name – Role, Company • Mark Neary – County Administrator, Mason County • Shane Shoeneberg – Corrections Lieutenant, Mason County • Kevin Hanson – Chief Deputy of Corrections, Mason County • Travis Adams - Undersheriff, Mason County • Christina Muller-Shinn – Public Health • DJ Dean – Project Manager, BCRA • Hannah Morrow – Interior Designer, BCRA • Jeff Lane – Justice Planning, TreanorHL • Stacey Wiseman – Justice Planning, TreanorHL • Luke Heath – Structural Engineer, PCS • Mike Baranick – Energy Specialist, Hargis • Matt Strain – Mechanical Engineer, Hargis Action Items: 1. County to provide the following follow-up information discussed during meeting: • Most recent energy audit. • List of projects that have occurred to address energy audit findings. • List of current and future projects planned at the Jail. • Most recent Hazardous Material survey. Meeting Notes: 1. Clean Building Performance Standard (CBPS) Discussion Reviewed the CBPS requirements (current and future). See attached slides. The following summarizes the discussion. • Building’s historical EUI (2022-2023) is hovering around 190-200 kBTU/SF/Yr. • Building’s size is 19,772 SF. If the gross floor area is increased, then the building will be required to comply either as a Tier I or Tier II building: o Tier I: >50,000 SF. o Tier II: 20,000-49,999 SF. • CBPS discussion: o Overview (see slide screenshot below) o Timeline (see slide screenshot below) Appendix A3 - Facility Findings 102 Mason County Justice Center | Pre-Design Study Appendix A3 - Facility Findings Mason County Community Justic Center Study Page 2 of 4 o EUI targets (see slide screenshot below) • Next steps: o If building area increased, will need to comply with CBPS. o Based on existing EUI vs. EUI targets (note that targets below are for Tier I buildings, targets for Tier II buildings not yet developed), building will need to perform an energy audit to identify Energy Conservation Measures (ECMs) to implement. o Building can comply via EUI or Financial Investment Criteria compliance pathways  EUI pathway: meet EUI target  Financial Investment Criteria pathway: implement “cost-effective” ECMs only. Based on the historical EUI, this is likely the lower cost compliance option o Project should consider the evaluation of additional energy efficiency opportunities to comply with CBPS o Lighting retrofits have already been implemented as a result of a ~2012 energy audit. 2. Overall Existing Conditions Presentation • For overview of the Site / Exterior, Interior, Building Systems: Functional Components, Mechanical, Electrical, Plumbing, Fire Protection, IT / Communications, and Security, see attached PowerPoint slides. 3. Building Systems Discussion • Mechanical System: o The mechanical system overall is a combination of original and recent replacement, for example there was a renovation and addition in 2003. The system is comprised primarily of multiple small water source heat pumps that provide heating, cooling, and ventilation to each of the zones. The heat pumps are connected to a hydronic loop and pump system. The loop temperature is regulated by two gas-fired boilers and two evaporative coolers. There are two heat recovery heat pumps which take heat from the exhaust air and preheats the ventilation air from the outside. The mechanical attic appears to be a mixed air plenum and is very dusty. The ductwork appears original, and the insulation is falling off in many areas. The hydronic loop has had sections replaced over the years and is patchwork. There is visible corrosion on some of the original hydronic piping. Equipment such as the heat pumps and boilers appear to be replaced periodically and there are various manufacturers and vintages. Air outlets in the cells and inmate living areas are institutional style as expected. The building controls system is antiquated and should be replaced with a modern digital Energy Management and Controls system. • Plumbing System: o The plumbing system condition is consistent with the building's age and is adequate for the facility but needs maintenance. The piping system appears to be original, and corrosion was observed on the pipe in areas, including the main cold water service and reduced pressure backflow preventer which should be replaced. Piping insulation in concealed areas of the building should be checked for asbestos. The water heaters, pumps, and piping in the mechanical room appear to have been replaced recently and are in good shape. Fixtures in cells and inmate toilet rooms are stainless steel institutional which are durable, but many fixtures are dented and stained and show their age. • Fire Protection System: o The fire protection system is a wet sprinkler system with full coverage of the building. The fire riser is located in the Generator Room and the piping and devices appear 103Mason County Justice Center | Pre-Design Study Mason County Community Justic Center Study Page 3 of 4 original to the building as they are worn. Anti-ligature sprinkler heads are provided in the cells and many of the inmate living areas, but some of these heads are vintage and should be replaced with current models. Some areas used by both corrections personnel and inmates have standard heads and these should be changed to anti- ligature heads. • Electrical Systems o The building electrical systems appear to be well maintained and functional for current building use. However, much of the electrical equipment is 40+ years old (1982-vintage) and is operating at or near the end of its economic and useful life. Availability of replacement parts may become a challenge. Recommend planning for replacement. • Fire Alarm and Smoke Detection Systems o Illuminated Exit Signs, Smoke Detection, Heat Detection, Fire Alarm System – we listed this category as partial coverage, this should be double-checked. • IT Systems o IT systems are in working condition. Cable infrastructure is based on older cable generations. It appears some abandoned cabling has not been removed over the years. • Security System o Recently updated PLC-based touchscreen control system, security video system, and intercom system. Intrusion detection system not observed but perimeter consists of controlled doors. 4. Structural Analysis • The condition and seismic deficiencies of the original Jail and expansion/addition were discussed. A detailed analysis is attached. END of Meeting Notes Enclosed: • CBPS slides (images below), dated April 17, 2024 • Existing Conditions Meeting presentation (pdf) • Structural Evaluation (pdf), dated March 20, 2024 Appendix A3 - Facility Findings 104 Mason County Justice Center | Pre-Design Study Appendix A4 - Adjacency Workshop Mason County Community Justice Center (CJC) Study Shelton, WA Meeting Date: May 10, 2024 Time: 10:00am to 12:00pm Place: 411 N 5th St, Shelton WA, 98584 / Virtual Notes Issued: June 5, 2024 Purpose of Meeting: Adjacencies Workshop Attendance: Name – Role, Company • Mark Neary – MC County Administrator • Shane Shoeneberg – Corrections Lieutenant, Mason County • Ryan Spurling – Sheriff, MCSO • Kevin Hanson – Jail Chief, MCSO • Travis Adams – Under Sheriff, MCSO • Jason Bean-Mortinson – Thurston-Mason BH-ASO • Steven Krager – Health Officer, Mason County Public Health • David Windom – Director of Public Health • David Gervais – OHRS • Chris Kostad – Police Chief, SPD • Christina Muller-Shinn – Public Health • Jim Wolch – Principal-In-Charge, BCRA • DJ Dean – Project Manager, BCRA • Lorraine Glynn – Project Architect, BCRA • Hannah Morrow – Interior Designer, BCRA • Jeff Lane – Justice Planning, TreanorHL • Stacey Wiseman – Justice Planning, TreanorHL • Elizabeth Perry – BH Staffing/Funding, Equity Is • Tasha Irvine – BH Staffing/Funding, Equity Is Action Items: Meeting Notes: 1. Recap of 3/20 Visioning Workshop • Provide integrated services at Justice Center Campus with wrap-around services, equitable treatment and treating co-occurring disorders. • Consider building a Justice Center designed to meet the needs of the population and offer comprehensive programs and services. • Look into scalable solutions and working with the public and decision makers will help to provide phased results with actionable implementation. • The jail has a bed capacity of 94 beds and a current average daily population of 41 in the year 2023. With Public Defenders’ caseloads being reduced by 75%, the number of people going into 105Mason County Justice Center | Pre-Design Study Appendix A4 - Adjacency Workshop Mason County Community Justic Center Study Page 2 of 3 jail could decrease given the number of cases that will be filed; or increase if the length of stay subsequently increases. • The Legislative perspective is to reduce jail occupancy and create alternatives other than incarceration, but it is believed that the bed capacity should be approximately 80-90 beds to account for fluctuations in the population due to future legislation or changes to the judicial system in Mason County. • Mason County would like to look at expansion options to the proposed existing jail renovation or new facility concepts in the report to accommodate the increase of inmates if it occurs in the future. 2. Recap of 4/17 Facility Assessment Findings • After reviewing the original Jail, it has been found that the building is in good condition from an architectural standpoint. However, due to its age, the building control systems are outdated, and the electrical system is nearing the end of its useful life. The mechanical and plumbing system will require maintenance or replacement as needed. Additionally, improvements to the existing roof structure are required. • Review of the Jail addition shows that it's not built to current seismic code and will require a new roof structure. 3. Conceptual Program and Adjacencies Jail Program •• Work Release o The current requirement for Work Release is to have 4-6 beds available. However, there have been challenges in accommodating individuals in this program due to limited availability of rooms with only 2 or 4 beds. When only one person is enrolled in the program, they occupy an entire room which can be less staff efficient. Additionally, it is difficult to accommodate both men and women and maintain sight and sound separation within the work release housing area. o Programmatically it would be nice to separate beds for the Work Release program from the jail. o The court hopes to offer work release opportunities, but it has not been happening lately. This may be due to the classification of individuals being admitted to jail, as well as an increase in caseloads. During COVID-19, the number of cases taken on by prosecutors went from 30 to 10 because the courts were not issuing referrals. •• There is a program being developed that aims to provide injections lasting one-month long to patients. This will enable patients to receive less frequent treatments and potentially be reintroduced to the general population. •• Acute Care Beds: Staff indicated that 2 beds would be insufficient for their needs and would prefer 4. •• During the review of the program for the existing Jail Renovation, it was suggested to outsource services such as laundry and food to help with the staffing shortages and limited space within the existing facility. This would help keep the focus on administrative space, which is currently lacking. •• Flexibility within the design of the Justice Center is crucial to accommodate a variety of population needs, legislative changes, law enforcement policies, and other justice- and behavioral health-related trends. Behavioral Health Program •• There need is for a MAT facility for those individuals going through drug withdrawal. 106 Mason County Justice Center | Pre-Design Study Appendix A5 - Programming Workshop Mason County Community Justice Center (CJC) Study Shelton, WA Meeting Date: June 5, 2024 Time: 9:00am to 11:00am Place: Virtual Notes Issued: July 2, 2024 Purpose of Meeting: Recap/Follow Up to Programming Workshop Attendance: Name – Role, Company 1. Mark Neary – MC County Administrator 2. Kisa Foley – TMBHO 3. Melissa Casey – Community Health Manager, MC Public Health 4. Kevin Hanson - Mason County 5. Shane Schoeneberg - Corrections Lieutenant, Mason County 6. Lara Toney - Diversion Program Manager at Thurston-Mason Behavioral Health Organization 7. Christina Muller-Shinn – Public Health 8. Jim Wolch – Principal-In-Charge, BCRA 9. DJ Dean – Project Manager, BCRA 10. Lorraine Glynn – Project Architect, BCRA 11. Hannah Morrow – Interior Designer, BCRA 12. Stacey Wiseman – Justice Planning, TreanorHL 13. Jonathon A. Hill - Interior Designer, TreanorHL 14. Elizabeth Perry – BH Staffing/Funding, Equity Is 15. Tasha Irvine – BH Staffing/Funding, Equity Is Action Items: Meeting Notes: 1. Recap of Programming Workshop | 9:00am – 9:10am 2. Behavioral Health Program | 9:10am – 9:40am • Initial questions about CSU included how it might compare to other involuntary services in the area. • It was confirmed that providing secure spaces for high acuity patients would be beneficial for those going through withdrawal for 48-72 hours. • There has been no data seen on DCR’s about which agencies have submitted for a CSU, but it has been brought up that this a major gap in the larger community. • If the total number of beds amounts to 4 in the CSU, there arises a question regarding whether the capacity will consistently be met. The concept of flexible space, allowing for the utilization of CSU beds during period of under-capacity, resonates with everyone. • A primary concern for CSU revolves around the question of funding and if the proposed size of the facility is appropriate for Mason County. 107Mason County Justice Center | Pre-Design Study Appendix A5 - Programming Workshop Mason County Community Justic Center Study Page 2 of 3 • Joe Avalos has shared OHRS’ No Bed Report with Stacey, along with other supporting information to help clarify the bed requirements. It’s confirmed that this number will continue to increase with time. • Equity noted that when preparing the report, it will be assumed that there will be full staff, and this can be scaled back if needed. However, this will provide an idea of what operations will be at full capacity. • It was recently noted at an event that Medicaid reimbursement rates are low and that when it comes to financial strain, it’s typically from individuals with private insurance 3. Jail Program Development | 9:40am – 10:30am • Design Team prepared example diagrams of program areas proposed as an expansion to the existing Mason County Jail. Refer to specific comments for each of the areas: o Reentry Services:  A waiting area in this space is not required.  Only one (1) interview room in this area is required based on having additional interview rooms in the Jail (provided in the Programs component).  The Office should be HIPAA compliant. o Programs:  Agreed with the program components for a classroom, large Multi-purpose Room, two (2) interview rooms, and storage/support space. o Health Services:  A patient room sized for a hospital bed is not required.  Provide a secure holding cell within this area.  Exam Room, telehealth and offices should be HIPAA compliant. o Behavioral Health / Treatment Beds  Three (3) options were shown with different operational configurations.  All options were acceptable for additional review and incorporation into the jail expansion options.  Design Team to continue refining the options for staff efficiency. There is one (1) nurse on shift that will need access to all of the health services and behavioral health housing. • Design Team prepared a draft Space Program for a new Jail option to be included in the Report. Initial review was conducted on the previous Jail Feasibility Study. A few questions or items for clarification were discussed during this meeting. o Lobby:  A metal detector will be required in the lobby for screening visitors.  Only one (1) video visit kiosk for visitors is required.  There should be a contact and non-contact room for visitation with family members as well as professional and attorney visits.  An officer workstation is provided as part of the screening component.  A bail window shall be provided in the screened lobby with a workstation in the administrative area to process bond payments. o Court Support:  Court functions (courtroom, attorney space, etc.) is not required for a new Jail program.  Program should account for three (3) video courtroom kiosks with a waiting area for in-custody. o Administration & Staff Support:  Conference Room in the Administration area is not required if there is a large Staff Training Room provided in Staff Support.  Training Room sized to provide staff training for 15 people at a time. 108 Mason County Justice Center | Pre-Design Study Appendix A5 - Programming Workshop Mason County Community Justic Center Study Page 3 of 3  Provide two (2) additional offices for Warrants and Billing staff.  An armory is not required.  The Staff Locker Rooms should be separated for male and female officers. • Central Control & Custody Administration spaces are acceptable as proposed. o A Shift Supervisor Office is required. • Alternative Sentencing / Work Release: o Provide one (1) Staff Supervisor Office. o Provide two (2) staff workstations. o Add storage room to this area. • Intake: o Provide a Classification / Transport Office. o Provide an area for law enforcement paperwork to be finalized prior to booking area. • Support Services (Food Service, Laundry, Building Storage, etc.) to be provided in the program based on best practices and size of the facility. • The Housing Program for the new jail option was not reviewed in this meeting; however, will be based on an indirect supervision approach with the ability to offer direct supervision in the future. END of Meeting Notes 109Mason County Justice Center | Pre-Design Study Appendix A6 - LEED Workshop Mason County Community Justice Center (CJC) Shelton, WA Meeting Date: June 24, 2024 Time: 2:00pm – 4:00pm Place: 411 N 5th St, Shelton, WA Notes Issued: July 5, 2024 Purpose of Meeting: LEED & Design Workshop Attendance: Name – Company – Role 1. Mark Neary – Mascon County – County Administrator 2. David Windom – Mason County – Public Health Director 3. Kevin Hanson – Mason County – Sheriff 4. Melissa Casey – Mason County – Community Health Manager 5. DJ Dean – BCRA – Project Manager 6. Jim Wolch – BCRA – Principal in Charge 7. Lorraine Glynn – BCRA – Project Architect 8. Hannah Minas – BCRA – Arch. Intern 9. Jeff Lane – TreanorHL – Principal 10. Matt Strain – Hargis Engineers – Mechanical Engineer 11. Erik Stearns – Hargis Engineers – Electrical Engineer Meeting Notes: 1. Recap of Programming Meeting • Maintain space for alternative sentencing. • According to the supreme court of WA: alternative sentencing could be phased out to monitoring or from home, waiting for decision. • Alternative sentencing needs to be flexible and ready for transition. • Maintain filter of dirty (unsecure) & clean (secure). • Alternative sentencing could be in a separate building; this could make getting people back into society easier & more attainable. 2. LEED Overview, Certification Strategy, and Scorecards • We considered each credit and point from a cost conscious point of view to determine what is needed to achieve LEED Silver. • Can new systems which were recently put into place at the existing jail count for new LEED points? No, not likely. • 10% of parking will be required to be equipped with electric vehicle (EV) charging per WAC. • Storm water/ water reuse can only be used outside of the building due to program constraints; plants, etc. • Could earn additional points for “enhanced commissioning” and other credits by hiring specialized consultants. These opportunities will be identified in the LEED portion of the study. 110 Mason County Justice Center | Pre-Design Study Appendix A6 - LEED Workshop Mason County Community Justic Center Study Page 2 of 2 • PV panels – opportunity for more OR have the energy use come from renewable energy program. • NO GRID HARMONIZATION – electricity can’t be sacrificed due to program. • Thermal comfort: could be difficult but achievable with metal plate sensors and staff has separate access to controls. • Indoor water use reduction: lower flow appliances; toilets, etc. • Lumber mill  regional resource. • Points will vary depending on the mechanical & electrical systems chosen. 3. Design Progress • Is a new facility possible?  Hybrid  direct supervision + (Rover & flexible housing). • Maximize use of the space & occupancy + staff efficiency. • Keep Sallyport. • Behind Sallyport needs more space or a system developed: This space can become congested when people are waiting for access while another vehicle is trying to exit. • Plan for expansion – add expansion space into plans or create future phase plan. • Elevator will be needed in Option A. • Option A wins, Option B doesn’t have enough beds. • Give #s to show that demolition isn’t as expensive as county thought (reuse company, they can pay us). • Flow of access from behavioral health staff to jail: indoor or outdoor wasn’t specified, just needs to an easy/direct path. • Alternative sentencing housing – 8 beds is a good # - not all people here are minimum security. • New facility, the flexibility in this plan was greatly desired. • There will always be an “ebb & flow” of occupants, challenge with the program, flexibility is key • Rec space is required to inmates 3x a week – two hours a day. • 3 booths for remote sentencing / computer court rooms: The city has their own, the district has one + a spare. • Option A and a new facility will be advanced, along with consideration for a new site. The County is interested in seeing cost information. END of Meeting Notes 111Mason County Justice Center | Pre-Design Study Appendix A7 - Pre-Application Meeting Mason County Community Justice Center (CJC) Shelton, WA Meeting Date: July 30, 2024 Time: 3pm – 4pm Place: Virtual Notes Issued: August 16, 2024 Reissued: August 22, 2024 Purpose of Meeting: Pre-Application Meeting with City of Shelton Attendance: Name – Company – Role 1. Jason Dose – City of Shelton – Sr. Planner 2. Jae Hill – City of Shelton – Community & Economic Development Director 3. Kenny Oberg – City of Shelton – Stormwater Technician 4. Mark Neary – Mason County – County Administrator 5. Jim Wolch – BCRA – Principal in Charge 6. DJ Dean – BCRA – Project Manager 7. Jeff Lane – TreanorHL – Principal Meeting Notes: 1. Consideration for Project a. Street vacation for the alley south of the existing Jail is a City Council decision. b. Review the City’s stormwater utility maps to understand where the underground Creek flows near the site. c. There is an 8-inch or 12-inch sanitary sewer line under the alley. d. Separate Conditional Use Permits (CUPs) will be required for the new/expanded Jail and the new Behavioral Health facility. The CUPs will need to: i. Demonstrate a need for the facilities. ii. Show how impacts are offset. e. The CUP chapter of the municipal code suggests this will be considered a “Public Space/Building” which will require landscape buffering. f. The existing buildings planned for demolition may have “historic significance”, which should be investigated during future project phases. g. Parking should be looked at wholistically between the various County properties and buildings in the area. h. There may be a sewer main under the existing Jail. i. The City does not have a requirement for this project to go through for Essential Facilities process. j. SEPA applies to the project. The project is not an exempt action per WAC 197-11- 800. 112 Mason County Justice Center | Pre-Design Study Appendix A7 - Pre-Application Meeting Mason County Community Justic Center Study Page 2 of 2 2. Next Steps a. The City will provide a more detailed review and additional feedback when the project has progressed, and a formal pre-application application has been submitted. END of Meeting Notes 113Mason County Justice Center | Pre-Design Study Appendix A8 - Pre-Design Report Draft Presentation Mason County Community Justice Center (CJC) Shelton, WA Meeting Date: August 2, 2024 Time: 10:00am – 12pm Place: Virtual Notes Issued: August 9, 2024 Purpose of Meeting: Review of Draft Pre-Design Study Attendance: Name – Company – Role 1. Mark Neary – Mason County – County Administrator 2. Christina Muller-Shinn – Mason County – Public Health 3. DJ Dean – BCRA – Project Manager 4. Jim Wolch – BCRA – Principal in Charge 5. Lorraine Glynn – BCRA – Project Architect 6. Hannah Morrow – BCRA – Arch. Intern 7. Stacey Wiseman – TreanorHL – Principal 8. Elizabeth Perry – Equity Is – Principal 9. Tasha Irvine – Equity Is – Staffing Expert Meeting Notes: 1. Current Document Overview a. BCRA walked through the current status and layout of the Draft Study b. Team confirmed preferred options to include the Option 1 of the jail, and Option 2 of the Behavioral Health 2. Cost Summary a. BCRA provided an overall summary of where the current cost estimates have landed with the outside consultant team. b. This includes the recent confirmation from Public Works that both the Jail and Behavioral Health Projects would require a Conditional Use Permit (CUP) c. These numbers are escalated to a Construction start of May 2027 d. Including time for funding procurement and design phases 114 Mason County Justice Center | Pre-Design Study Appendix A8 - Pre-Design Report Draft Presentation Mason County Community Justic Center Study Page 2 of 3 e. Additional revisions will be provided to identify the different options and potential phasing cost impacts for the approaches. 3. Staffing Information Discussion a. The correctional/jail staffing analysis has not been included with this report at this time as it is still being finalized. b. There will be integrated documentation to note opportunity for efficiencies of shared staffing between the Behavioral Health facility and Correctional facility i. The report will assist the County with being able to justify and pursue funding opportunities for the construction of these facilities c. TreanorHL confirmed that the staffing analysis was based on the original jail- provided listings provided at the very beginning of this study d. A separate meeting will be requested to confirm staffing presumptions for the study i. Include Kevin Hanson and Shane Schoeneberg e. The team confirmed that projected cost savings were not able to be finalized but there were certainly anecdotal conversations amongst team members for potential opportunities f. This was not necessarily going to be part of the report but something that has been a consistent discussion and this study could assist with those conversations 4. Staffing Analysis Overview a. Confirmed that the analysis is only for the stand-alone Behavioral Health facility i. Based on Acute withdrawal management (higher level of need) b. Crisis center is meant to be a daily service, not hourly c. Current staffing plan is for a combined program (CSU and Withdrawal Management) i. There could be breakouts provided but the efficiencies are not substantial enough to warrant an approach for choosing either one or the other ii. This is due to volume and reimbursement rates d. Research has shown that the reimbursement structure for CSU has proven to be not sustainable. Example facilities have chosen to combine other services to assist with this such as E&T, SUD, etc. i. With individuals coming into the jail also experiencing crisis or similar, that is why this potential shared services makes so much sense. e. An assumption in the report is that 75% of the population is insured. f. Noted that salary assumptions were modeled after being a publicly operated facility. i. Links are available in the report for current statistics for the State of Washington. g. Funding gap for behavioral health services and reimbursables is known in the State of Washington. 5. General questions/discussions a. It was noted that a new Crisis Stabilization Center has been opened in Kirkland, WA that could provide some precedent/study for this project’s report b. Team had a brief discussion regarding recent meeting with the city of Shelton regarding a facility that was agreed upon in the city but has not been operating in favor for local residents, but actually denying individuals as they are bringing in patients from other counties. i. Have there been comments from the local neighborhood members regarding this facility? 115Mason County Justice Center | Pre-Design Study Appendix A8 - Pre-Design Report Draft Presentation Mason County Community Justic Center Study Page 3 of 3 1. Yes, they have been concerned that individuals are just being ‘let loose’ within their town versus being taken back from where they were originally from. This is just a perception 2. There are no actual data points regarding whether this is correct and if any incidents have occurred due to this facility’s location ii. The team confirmed that due to this situation, it would be good to make sure there are talking points (and even data if available) to assist with potential push-back or concerns. iii. “This is our solution” based on the community members’ concerns 1. Provide the options 2. Low barrier, quick access, clear direction 3. Access to both voluntary and in-voluntary 4. Providing needs in an emergency and then a continuum of care 6. Next Steps a. Meeting with TreanorHL and Equity Is to review staffing projections i. Will also need to meet with Correctional staff/team members to confirm potential staffing projections and opportunities for shared resources b. Team will be looking at delivering the updated draft report by end of next week (8/9) END of Meeting Notes 116 Mason County Justice Center | Pre-Design Study Appendix B - Staffing and Operations List of Stakeholders Consulted in Programming Study • Joe Avalos, Thurston-Mason BH-ASO Chief Operating Officer, OHRS Administrator • Jason Bean-Mortinson, Regional SUD Administrator, Thurston County LEAD Program Manager • Jim Clark, DCR with OHRS embedded in Shelton Police • Dilma de Martino, intensive case manager for Northwest Resources • Abe Gardner, North Mason Integrated Health Program • Jamie Ellertsen, SUDP and outpatient treatment facility owner of Be a Better You Counseling • Christina Muller-Shinn, Health Specialist/Program Coordinator, Behavioral Health Response, Mason County Public Health and Human Services • Bobette Webber, SUDP for the LEAD team (OHRS) BH Provider Listening Session A structured Listening Session with BH Providers who serve Mason County provided input into the service and facility needs in the region. Key considerations from this session included: • Providers desired more voluntary beds in the county. The wait for beds may lead to a worsening crisis and/ or unwillingness to pursue treatment. • Over 90% of clients have co-occurring mental health and SUD diagnoses. “All beds should be co-occurring.” • Crisis Stabilization beds are needed for longer period of times (48-hour, 72-hour and up to 14 days). • The facility implementation is very important and should include both compassionate staff and welcoming building design. An institutional or unfriendly environment that may discourage usage. “It should not feel like an ER.” • Availability of voluntary beds and crisis stabilization services will likely decrease the demand on both DCR staff and involuntary services if clients can be seen before crises escalate. • Detox beds are helpful to prepare clients for other inpatient services. • Quality MAT/MOUD services tied to the jail will be beneficial for community members and also released jail residents. 117Mason County Justice Center | Pre-Design Study Environmental Scan of Relevant Models ● American Behavioral Health Services, Secure Withdrawal Management Services ● Ann Deacon Center for Hope, Bellingham, WA ● Blue Mountain Heart to Heart, Walla Walla, WA ● Columbia Valley Center for Recovery, Franklin-Benton, WA ● Comprehensive Health Care Crisis Triage Center and Sub-Acute Detox Facility, Yakima, WA ● Connections Health Solutions, Kirkland, WA ● Crisis Recovery Center at Parkland-Spanaway, WA ● DESC Crisis Diversion Facility, Seattle, WA ● DESC Crisis Diversion Interim Services, Seattle, WA ● DHHS Receiving Centers, UT ● King County Crisis Care Centers Initiative, WA ● Kitsap County Crisis Triage Center, WA ● Lifeline Connections Crisis Residential Services, WA ● Lourdes Health Transitions Crisis Triage Facility, Richland, WA ● Lynnwood Community Justice Center Project, WA ● Recovery International ● Supreme Living Residential Care Services, Olympia, WA ● The Crisis Clinic of Thurston and Mason Counties, WA Appendix B - Staffing and Operations 118 Mason County Justice Center | Pre-Design Study References for Behavioral Health Facility Design Concept & Program Development ● Alcohol & Drug Abuse Institute, University of Washington. (n.d.). Washington state drug-related mortality and overdose deaths. https://adai.washington.edu/WAdata/deaths.htm#showdiv1 ● American Society of Addiction Medicine. (n.d.). About the ASAM criteria. https://www.asam.org/asam-criteria/ about-the-asam-criteria ● American Society of Addiction Medicine. (n.d.). ASAM supplemental booklet. https://sitefinitystorage.blob.core. windows.net/sitefinity-production-blobs/docs/default-source/quality-science/cmn_asam-supplemental-booklet--- interactive-final.pdf?sfvrsn=66d8ec1d_3 ● Binswanger, I. A., Stern, M. F., Deyo, R. A., Heagerty, P. J., Cheadle, A., Elmore, J. G., & Koepsell, T. D. (2007). Release from prison—a high risk of death for former inmates. New England Journal of Medicine, 356(2), 157-165. ● Bureau of Justice Assistance. (n.d.). Where’s My Grant? [Flyer]. U.S. Department of Justice, Office of Justice Programs. https://bja.ojp.gov/doc/wmg-flyer.pdf ● Centers for Medicare & Medicaid Services. (n.d.). American Society of Addiction Medicine (ASAM) resource guide. https://www.medicaid.gov/state-resource-center/innovation-accelerator-program/iap-downloads/reducing-substance- use-disorders/asam-resource-guide.pdf ● Clarridge, C., & Sullivan, J. (2023, July 23). WA jails have among the highest death rates in the country. Why don’t we know more about them? The Seattle Times. https://www.seattletimes.com/seattle-news/times-watchdog/wa- jails-have-among-the-highest-death-rates-in-the-country-why-dont-we-know-more-about-them/#:~:text=The%20 Seattle%20 Times%20 surveyed%20 Washington%27s,Lara%20denied%20in%20 April%202022 ● Crisis Now. (2022, January). Sustainable funding for crisis services: Coding and billing guide. https://crisisnow.com/ wp-content/uploads/2022/01/Sustainable-Funding-Crisis-Coding-Billing-2022.pdf ● Grays Harbor County Public Health & Social Services. (2023, December 20). Grays Harbor crisis triage. https:// static1.squarespace.com/static/53ee83dee4b027cf34f1b520/t/65846da6a639290715a6ddd4/1703177641383/ Grays+Harbor+Crisis+Triage+12.20.23++Final+.pdfz ● Health Resources and Services Administration. (n.d.). Shortage areas. https://data.hrsa.gov/topics/health- workforce/shortage-areas ● Kaiser Family Foundation. (n.d.). Mental health care health professional shortage areas (HPSAs). https://www.kff. org/other/state-indicator/mental-health-care-health-professional-shortage-areas-hpsas/?currentTimeframe=0&sortM odel=%7B%22colId%22:%22Location%22,%22sort%22:%22asc%22%7D ● King County Department of Community and Human Services. (n.d.). Crisis diversion programs. https://kingcounty. gov/en/legacy/depts/community-human-services/mental-health-substance-abuse/diversion-reentry-services/crisis- diversion-programs ● Mason County Public Health. (2021). Community health assessment 2021. https://masoncountywa.gov/forms/ Health/CHA-2021.pdf ● National Academy for State Health Policy. (2023, February 14). The rural behavioral health crisis continuum: Considerations and emerging state strategies. https://nashp.org/the-rural-behavioral-health-crisis-continuum- considerations-and-emerging-state-strategies/ ● National Association of State Mental Health Program Directors. (2020). Beyond beds: The vital role of a full continuum of psychiatric care. https://nasmhpd.org/sites/default/files/2020paper10.pdf ● National Commission on Correctional Health Care. (n.d.). From the general public to America’s jails: MAT saves lives. https://www.ncchc.org/wp-content/uploads/From_the_General_Public_to_Americas_Jails_-_MAT_Saves_Lives-_ Indivior.pdf ● Pourtaher, E., Gelberg, K. H., Fallico, M., Ellendon, N., & Li, S. (2024). Expanding access to medication for opioid use disorder (MOUD) in jails: A comprehensive program evaluation. Journal of Substance Use and Addiction Treatment, 161, 209248. Appendix B - Staffing and Operations 119Mason County Justice Center | Pre-Design Study ● Substance Abuse and Mental Health Services Administration. (n.d.). Criminal and juvenile justice: Behavioral health conditions in the justice system. https://www.samhsa.gov/criminal-juvenile-justice/about#:~:text=It%20is%20 estimated%20that%2063,often%20incarceration%20exacerbates%20their%20symptoms ● Substance Abuse and Mental Health Services Administration. (2020, February). National guidelines for behavioral health crisis care: Best practice toolkit. https://www.samhsa.gov/sites/default/files/national-guidelines-for-behavioral- health-crisis-care-02242020.pdf ● Substance Abuse and Mental Health Services Administration. (2022). National survey of substance abuse treatment services (N-SSATS): 2021 data on substance abuse treatment facilities. https://pcssnow.org/wp-content/ uploads/2021/07/Reimbursement-Toolkit.pdf ● Substance Abuse and Mental Health Services Administration. (2015). TIP 57: Trauma-informed care in behavioral health services. https://store.samhsa.gov/sites/default/files/sma15-4131.pdf ● U.S. Department of Justice. (2022, April 5). Justice Department issues guidance on protections for people with opioid use disorder under the Americans with Disabilities Act. https://www.justice.gov/opa/pr/justice-department- issues-guidance-protections-people-opioid-use-disorder-under-americans ● Washington Defender Association. (2022, February). SSB 5664 Forensic competency restoration programs. https:// defensenet.org/wp-content/uploads/2022/02/SSB-5664-Forensic-Competency-Restoration-Programs.pdf ● Washington State Bar Association. (2021, December 10). State Bar adopts new public defense standards. https:// www.wsba.org/news-events/media-center/media-releases/state-bar-adopts-new-public-defense-standards ● Washington State Department of Health. (n.d.). Behavioral health agencies (BHA): Rules in progress. https://doh. wa.gov/licenses-permits-and-certificates/facilities-z/behavioral-health-agencies-bha/rules-progress ● Washington State Department of Health. (2023, October 3). 23-hour crisis stabilization facilities workshop. https:// doh.wa.gov/sites/default/files/2023-10/20231003-23hourWorkshop8.pdf ● Washington State Department of Social and Health Services. (n.d.). Trueblood et al. v. Washington State DSHS. https://www.dshs.wa.gov/bha/trueblood-et-al-v-washington-state-dshs ● Washington State Health Care Authority. (2024, January). Addressing crisis services funding gaps: Legislative report. https://www.hca.wa.gov/assets/program/addressing-crisis-services-funding-gaps-leg-report-jan-2024_0.pdf ● Washington State Health Care Authority. (n.d.). Crisis triage and stabilization facilities. https://www.hca.wa.gov/ assets/program/crisis-triage-stabilization-facilities.pdf ● Washington State Health Care Authority. (n.d.). Intensive behavioral health treatment facilities fact sheet. https:// www.hca.wa.gov/assets/program/fact-sheet-intensive-bh-treatment-facilities.pdf ● Washington State Health Care Authority. (n.d.). Intensive behavioral health treatment facilities toolkit. https://www. hca.wa.gov/assets/billers-and-providers/intensive-behavioral-health-treatment-facilities-toolkit.pdf ● Washington State Health Care Authority. (n.d.). Medicaid transformation project (MTP). https://www.hca.wa.gov/ about-hca/programs-and-initiatives/medicaid-transformation-project-mtp ● Washington State Health Care Authority. (2024, January 1). Mental health services. https://www.hca.wa.gov/assets/ billers-and-providers/mental-health-svcs-20240101.pdf ● Washington State Health Care Authority. (2024). Mercer facility-based crisis stabilization services. https://www.hca. wa.gov/assets/program/mercer-facility-based-crisis-stabl-svcs-24.pdf ● Washington State Health Care Authority. (2023, October). Ricky’s Law report 2023. https://www.hca.wa.gov/assets/ program/rickys-law-report-202310.pdf ● Washington State Health Care Authority. (n.d.). Adult withdrawal management fact sheet. https://www.hca.wa.gov/ assets/program/fact-sheet-adult-withdrawal-management.pdf ● Washington State Department of Social and Health Services. (2019). Mason County risk profile. https://www.dshs. wa.gov/sites/default/files/rda/riskprofiles/research-4.47-mason.pdf Appendix B - Staffing and Operations 120 Mason County Justice Center | Pre-Design Study ● Substance Abuse and Mental Health Services Administration. (2020, February). National guidelines for behavioral health crisis care: Best practice toolkit. https://www.samhsa.gov/sites/default/files/national-guidelines-for-behavioral- health-crisis-care-02242020.pdf ● Substance Abuse and Mental Health Services Administration. (2022). National survey of substance abuse treatment services (N-SSATS): 2021 data on substance abuse treatment facilities. https://pcssnow.org/wp-content/ uploads/2021/07/Reimbursement-Toolkit.pdf ● Substance Abuse and Mental Health Services Administration. (2015). TIP 57: Trauma-informed care in behavioral health services. https://store.samhsa.gov/sites/default/files/sma15-4131.pdf ● U.S. Department of Justice. (2022, April 5). Justice Department issues guidance on protections for people with opioid use disorder under the Americans with Disabilities Act. https://www.justice.gov/opa/pr/justice-department- issues-guidance-protections-people-opioid-use-disorder-under-americans ● Washington Defender Association. (2022, February). SSB 5664 Forensic competency restoration programs. https:// defensenet.org/wp-content/uploads/2022/02/SSB-5664-Forensic-Competency-Restoration-Programs.pdf ● Washington State Bar Association. (2021, December 10). State Bar adopts new public defense standards. https:// www.wsba.org/news-events/media-center/media-releases/state-bar-adopts-new-public-defense-standards ● Washington State Department of Health. (n.d.). Behavioral health agencies (BHA): Rules in progress. https://doh. wa.gov/licenses-permits-and-certificates/facilities-z/behavioral-health-agencies-bha/rules-progress ● Washington State Department of Health. (2023, October 3). 23-hour crisis stabilization facilities workshop. https:// doh.wa.gov/sites/default/files/2023-10/20231003-23hourWorkshop8.pdf ● Washington State Department of Social and Health Services. (n.d.). Trueblood et al. v. Washington State DSHS. https://www.dshs.wa.gov/bha/trueblood-et-al-v-washington-state-dshs ● Washington State Health Care Authority. (2024, January). Addressing crisis services funding gaps: Legislative report. https://www.hca.wa.gov/assets/program/addressing-crisis-services-funding-gaps-leg-report-jan-2024_0.pdf ● Washington State Health Care Authority. (n.d.). Crisis triage and stabilization facilities. https://www.hca.wa.gov/ assets/program/crisis-triage-stabilization-facilities.pdf ● Washington State Health Care Authority. (n.d.). Intensive behavioral health treatment facilities fact sheet. https:// www.hca.wa.gov/assets/program/fact-sheet-intensive-bh-treatment-facilities.pdf ● Washington State Health Care Authority. (n.d.). Intensive behavioral health treatment facilities toolkit. https://www. hca.wa.gov/assets/billers-and-providers/intensive-behavioral-health-treatment-facilities-toolkit.pdf ● Washington State Health Care Authority. (n.d.). Medicaid transformation project (MTP). https://www.hca.wa.gov/ about-hca/programs-and-initiatives/medicaid-transformation-project-mtp ● Washington State Health Care Authority. (2024, January 1). Mental health services. https://www.hca.wa.gov/assets/ billers-and-providers/mental-health-svcs-20240101.pdf ● Washington State Health Care Authority. (2024). Mercer facility-based crisis stabilization services. https://www.hca. wa.gov/assets/program/mercer-facility-based-crisis-stabl-svcs-24.pdf ● Washington State Health Care Authority. (2023, October). Ricky’s Law report 2023. https://www.hca.wa.gov/assets/ program/rickys-law-report-202310.pdf ● Washington State Health Care Authority. (n.d.). Adult withdrawal management fact sheet. https://www.hca.wa.gov/ assets/program/fact-sheet-adult-withdrawal-management.pdf ● Washington State Department of Social and Health Services. (2019). Mason County risk profile. https://www.dshs. wa.gov/sites/default/files/rda/riskprofiles/research-4.47-mason.pdf Appendix B - Staffing and Operations 121Mason County Justice Center | Pre-Design Study Appendix C - Intake Behavioral Health Tracking 122 Mason County Justice Center | Pre-Design Study Appendix D - New Jail Space Program Mason County CJC - New Jail Option Shelton, WA Last updated:BCRA Project #23150.00 9/11/2024 PROJECT PROGRAMMING Room/Area Requirements Unit SF Total SF Additional Comments / Questions Public Entry Area 1,645 1,265 1.3 Department Grossing Factor 1,265 Vestibule 1 80 80 Public Lockers 10 3 30 Inmate Account Kiosks Post Screening.1 10 10 Queuing for Screening 4 People 4 20 80 Screening Station Metal Detector and Officer workstation 1 150 150 Main Lobby 5-10 People 1 250 250 Children's Play Area Confirm. Furniture for children. 0 50 0 Vending 0 8 0 Telephone 0 8 0 Inmate Account Kiosks 1 10 10 Video Visiting Alcoves 3 40 120 Contact Professional Visiting / Interview 1 80 80 Non-Contact Visiting Public Vestibule 0 40 0 Non-Contact ADA Visiting Alcove 1 80 80 Non-Contact Visiting Alcove 2 60 120 Non-Contact Visiting Inmate Vestibule 1 80 80 Bail / Property Window 1 60 60 Public Restroom Single Occupancy, Accessible 1 75 75 Janitors Closet SF To Align with BCRA 1 40 40 Gun Lockers Confirm Use and Location (Pre/Post Screen)0 10 0 Administration and Support Spaces 1,881 1,505 1.25 Department Grossing Factor Courtroom and Court Support 340 VC: Holding 0 80 VC: Open Waiting Waiting area for in-custody individuals.1 100 100 VC: Video Court Room Confirm. Video Court Booths with visibility.3 80 240 VC: ADA Video Court Room 0 900 VC: Office 80 0 VC: Storage 0 80 VC: Inmate Restroom 0 65 Jail Administration 1,165 Reception Waiting Area.4 Seats 0 20 0 Receptionist Flexible Workstation 1 48 48 Warrants 1 110 110 Accounting/Billing 1 110 110 Jail Records Clerk 2 64 128 Records Storage Refer to Storage below.0 80 0 Chief 1 180 180 Lieutenant 1 150 150 Admin Assistant 1 110 110 Conference Room Use Staff Training Room 0 250 0 Bail/Bond Room Staff workstation with connection to Lobby. 1 64 64 Mail / Sorting Area 1 0 0 Storage For Records. 1 80 80 Workroom Open Work / Copy / Supplies Area 1 80 80 Staff Restroom Accessible. 1 65 65 Staff Entry/Weather Vestibule Accessible to Admin and Staff Support 1 40 40 9/11/2024 New Mason County Jail Space Program Option Page 1 123Mason County Justice Center | Pre-Design Study Appendix D - New Jail Space Program Room/Area Requirements Unit SF Total SF Additional Comments / Questions Staff Areas 2,093 1,610 1.3 Department Grossing Factor 1,610 Male Lockers Staffing Analysis to Confirm Quantity.20 12 240 Male Restroom/Showers 1 150 150 Female Lockers Staffing Analysis to Confirm Quantity.20 12 240 Female Restroom/Showers 1 150 150 Lactation Room /Staff Wellness Room 1 80 80 Staff Training Room 15 people 1 500 500 Staff Break Room 1 250 250 Armory Not Required. 200 0 Outdoor Staff Break Area Refer to Outdoor Area Below. 0 200 0 Central Control & Custody Administration 1,314 1,095 1.2 Department Grossing Factor Central Control 605 Secure Vestibule 1 60 60 Central Control Room 1 250 250 Housing Indirect Supervision Control Adjacent to Housing; Could be co-located with Central Control depending on design layout 1 150 150 Staff Restroom 1 65 65 Electronic Security Storage 1 80 80 Custody Administration Within the Secure Perimeter.490 Staff Workroom 1 150 150 Shift Commander Office 1 110 110 Admin Lieutenant Office 1 150 150 Tactical Gear Storage 1 80 80 9/11/2024 New Mason County Jail Space Program Option Page 2 124 Mason County Justice Center | Pre-Design Study Appendix D - New Jail Space Program Room/Area Requirements Unit SF Total SF Additional Comments / Questions Program Areas 8,788 7,044 Department Gross Factor Varies Reentry Programs 707 544 1.3 Department Grossing Factor Sub Lobby/Waiting Area Small waiting area for staff/volunteers 1 60 60 Programs Supervisor 1 120 120 SUD Staff Office 1 120 120 SUD Peer Support 1 64 64 Interview Room Visible from Peer Support workstation 1 100 100 Office Support Copy, Supplies, Shelving, Records 1 80 80 Inmates Programs 2,076 1,730 1.2 Department Grossing Factor Work Room 150 0 Staff Restroom Accessible for staff only 1 65 65 DT Storage 0 Large Multipurpose Room Large Programs or Recreation 1 1000 1,000 Medium Multipurpose Room Classroom or Small Program 1 300 300 Interview Room Accessible from secure circulation 2 110 220 Storage For chairs, tables, and supplies 1 80 80 Library Storage 0 Inmate Restoom 1 65 65 Health Services 2,418 1,860 1.3 Department Grossing Factor Medical Director 1 150 150 Nursing Supervisor 1 110 110 Telepsychology Acoustic privacy 1 80 80 Health Services Work Room Includes area for copy, supplies 1 150 150 Nurses Station Visible to inmate waiting areas 1 40 40 Inmate Restroom 1 65 65 Clean Utility 1 80 80 Dirty Utility 1 80 80 Biohazard Storage 1 80 80 Equipment Storage Medical equipment 1 80 80 Secure Medication Storage Lockable; Accessible by staff only 1 80 80 Holding 1 70 70 Exam Room 1 150 150 Staff Restroom 1 65 65 Staff Breakroom 1 100 100 Negative Pressure Cell 2 150 300 Ante Room for NPC 1 100 100 Health Services Sally Vestibule 1 80 80 9/11/2024 New Mason County Jail Space Program Option Page 3 125Mason County Justice Center | Pre-Design Study Appendix D - New Jail Space Program Room/Area Requirements Unit SF Total SF Additional Comments / Questions Intake 2,352 1,960 1.2 Department Grossing Factor Vehicular Sallyport Drive-through sallyport preferred. 1 1000 1,000 Secure Vestibule 1 80 80 Intake: Clean-Up Cell 0 0 Intake: Clothing Storage 0 0 Intake: Dress-In 1 50 50 Intake: Receiving Area 1 80 80 Intake: LE Report Room 1 150 150 Intake: Interview Room 1 110 110 Intake: Open Waiting (2) Booking, (2) Transport, (2) Release 6 15 90 Intake: Single Holding 4 80 320 Intake: Time-out cell 1 80 80 Booking 949 730 1.3 Department Grossing Factor Booking: Property Bin Cubbies 1 20 20 Booking: Booking Counter (processing)3 20 60 Booking: Fingerprinting Use Booking Counter. 0 0 0 Booking: Booking Deputy 1 110 110 Booking: Workroom 1 200 200 Booking: Property Processing 1 20 20 Booking: Property Vacuum 1 100 100 Booking: Property Storage 1 200 200 Transport: Counter Located with main booking counter 1 20 20 Transport Staff Office 0 110 0 Transport Storage 0 80 0 Classification Deputy 0 110 0 Classification Officers 0 48 0 Classification Screening/Interview Room 0 80 0 Release 286 220 1.3 Department Grossing Factor Release: Release Counter (processing)Located with main booking counter 1 20 20 Release: Dress-out 1 80 80 Release: Group Holding 0 0 0 Release: Single Holding 0 0 0 Release: Laundry Cart 1 40 40 Release: Secure Vestibule 1 80 80 Service Areas 2,360 2,145 1.1 Department Grossing Factor Food Service 1,585 Kitchen 1 800 800 Wash Area 1 100 100 Office 1 110 110 Dry Storage 1 150 150 Freezer 2 60 120 Cooler 1 60 60 Thaw Cooler 0 60 0 Inmate Break/Learning 1 60 60 Receiving 1 80 80 Inmate Restroom 1 65 65 Janitors Closet 1 40 40 Laundry/Commissary 560 Laundry Work Area 1 200 200 Clean Storage 1 80 80 Cart Staging 1 40 40 Chemical Storage 1 40 40 Clean Laundry Distribution 0 0 0 Soiled Laundry Distribution 0 0 0 Inmate Restroom Shared with Food Service Inmate Restroom 0 65 0 Matress and Bed Roll Storage 1 120 120 Commissary Storage 1 80 80 9/11/2024 New Mason County Jail Space Program Option Page 4 126 Mason County Justice Center | Pre-Design Study Appendix D - New Jail Space Program Room/Area Requirements Unit SF Total SF Additional Comments / Questions Inmate Facilities 22,777 12,616 Dpt Grossing Factor Varies Alternatives Housing 2,724 1,816 1.5 Department Grossing Factor Work Release and Work Crew: Screening Room 1 50 50 Inmate Worker: Male Dormitory 8 50 400 Inmate Worker: Female Dormitory 4 50 200 Male Dayroom Minimum 8 35 280 Male Shower Accessible. 1 80 80 Male Restroom Accessible. 1 65 65 Female Dayroom Minimum 4 35 140 Female Shower Accessible. 1 80 80 Female Restroom Accessible. 1 65 65 Kiosk / Telephone 2 10 20 Beverage Counter / Storage 1 50 50 Janitor Closet 1 50 50 Housing Unit Storage 1 50 50 Office 1 110 110 Staff Workstation 2 64 128 Staff Station 1 48 48 Inmate Housing 20,053 10,800 Minimum Security + Inmate Workers 4,175 2,783 1.5 Department Grossing Factor Male Dayroom Minimum 20 35 700 Male Shower Accessible. 1 80 80 Male Shower 2 40 80 Male Toilet Accessible. 1 65 65 Male Single Cell Accessible. 2 85 170 Male Double bed Cell 9 130 1,170 Kiosk / Telephone 4 10 40 Interview Room 1 80 80 Small Group Room 8 individuals + Program Leader 1 200 200 Beverage Counter / Storage 1 50 50 Janitor Closet 1 50 50 Housing Unit Storage 1 50 50 Staff Station Potential for Direct Supervision in Future 1 48 48 Medium + Maximum Security 3,342 2,228 1.5 Department Grossing Factor Male Dayroom Minimum 16 35 560 Male Shower Accessible. 1 80 80 Male Shower 2 40 80 Male Toilet Accessible. 1 65 65 Male Single Cell Accessible. 1 85 85 Male Single Cell 15 70 1,050 Kiosk / Telephone 3 10 30 Interview Room 1 80 80 Small Group Room 8 individuals + Program Leader 0 200 0 Beverage Counter / Storage 1 50 50 Janitor Closet 1 50 50 Housing Unit Storage 1 50 50 Staff Station Potential for Direct Supervision in Future 1 48 48 9/11/2024 New Mason County Jail Space Program Option Page 5 127Mason County Justice Center | Pre-Design Study Appendix D - New Jail Space Program Room/Area Requirements Unit SF Total SF Additional Comments / Questions Maximum Security 3,342 2,228 1.5 Department Grossing Factor Male Dayroom Minimum 16 35 560 Male Shower Accessible. 1 80 80 Male Shower 2 40 80 Male Toilet Accessible. 1 65 65 Male Single Cell Accessible. 1 85 85 Male Single Cell 15 70 1,050 Kiosk / Telephone 3 10 30 Interview Room 1 80 80 Small Group Room 8 individuals + Program Leader 0 200 0 Beverage Counter / Storage 1 50 50 Janitor Closet 1 50 50 Housing Unit Storage 1 50 50 Staff Station Potential for Direct Supervision in Future 1 48 48 Female Housing Unit 4,130 2,753 1.5 Department Grossing Factor Female Dayroom Minimum 20 35 700 Female Shower Accessible. 1 80 80 Female Shower 2 40 80 Female Toilet Accessible. 1 65 65 Female Single Cell Accessible. 2 85 170 Female Single Cell 6 70 420 Female 4-bed Cell 3 240 720 Kiosk / Telephone 4 10 40 Interview Room 1 80 80 Small Group Room 8 individuals + Program Leader 1 200 200 Beverage Counter / Storage 1 50 50 Janitor Closet 1 50 50 Housing Unit Storage 1 50 50 Staff Station Potential for Direct Supervision in Future 1 48 48 Behavioral Health Housing - Triage / Acute 2,232 1,353 1.65 Department Grossing Factor Male Dayroom Minimum 8 70 560 Male Shower Accessible. 1 80 80 Male Toilet Accessible. 1 65 65 Male Single Cell Accessible. 2 85 170 Male Single Cell 6 70 420 Kiosk / Telephone 1 10 10 Beverage Counter / Storage Refer to Shared Support.0 50 0 Janitor Closet Refer to Shared Support.0 50 0 Housing Unit Storage Refer to Shared Support.0 50 0 Staff Station 1 48 48 Behavioral Health Housing - MH Step Down 1,828 1,108 1.65 Department Grossing Factor Male Dayroom Minimum 4 70 280 Male Shower Accessible. 1 80 80 Male Toilet Accessible. 1 65 65 Male Single Cell Accessible. 1 85 85 Male Single Cell 3 70 210 Kiosk / Telephone 1 10 10 Interview Room 1 80 80 Small Group Room 8 individuals + Program Leader 1 200 200 Beverage Counter / Storage 1 50 50 Janitor Closet Refer to Shared Support.0 50 0 Housing Unit Storage Refer to Shared Support.0 50 0 Staff Station 1 48 48 9/11/2024 New Mason County Jail Space Program Option Page 6 128 Mason County Justice Center | Pre-Design Study Appendix D - New Jail Space Program Room/Area Requirements Unit SF Total SF Additional Comments / Questions Behavioral Health Housing - MAT 2,315 1,403 1.65 Department Grossing Factor Male Dayroom Minimum 8 70 560 Male Shower Accessible. 1 80 80 Male Toilet Accessible. 1 65 65 Male Single Cell Accessible. 2 85 170 Male Single Cell 6 70 420 Kiosk / Telephone 1 10 10 Interview Room Refer to Shared Support.0 80 0 Small Group Room Confirm. 0 200 0 Beverage Counter / Storage 1 50 50 Janitor Closet Refer to Shared Support.0 50 0 Housing Unit Storage Refer to Shared Support.0 50 0 Staff Station 1 48 48 Behavioral Health Housing - Female 1,284 778 1.65 Department Grossing Factor Female Dayroom Minimum 4 70 280 Assumes female beds are within Female Shower Accessible. 1 80 80 beds included in areas above. Female Toilet Accessible. 1 65 65 Separate to occur through Female Single Cell Accessible. 1 85 85 operations and supervision. Female Single Cell 3 70 210 Kiosk / Telephone 1 10 10 Beverage Counter / Storage 0 50 0 Janitor Closet Refer to Shared Support.0 50 0 Housing Unit Storage Refer to Shared Support.0 50 0 Staff Station 1 48 48 Behavioral Health Housing - Shared Support 748 575 1.3 Department Grossing Factor Staff Restroom 1 65 65 Behavioral Health Staff Station Charting and Workstation 2 45 90 Staff Workroom 1 80 80 Interview Room 2 80 160 Beverage Counter / Storage 1 50 50 Housing Storage 1 80 80 Janitor Closet 1 50 50 Outdoor Areas 2,080 2,080 Exercise 2,080 2,080 1.0 Department Grossing Factor Exercise Area Outdoor Area. 2 750 1,500 Behavioral Health Exercise. Outdoor Area. 2 250 500 Sally Port Vestibule 1 80 80 Building Services 1,782 1,620 1.1 Department Grossing Factor Maintenance 700 Office 0 110 0 Storage 1 400 400 Shop Area 1 100 100 Welding Area 1 80 80 Receiving Sally Port 1 80 80 Stair to Roof 1 40 40 Building Systems 920 Mechanical 1 500 500 Electrical 1 200 200 Information Systems 1 120 120 Security 1 100 100 Subtotal - Indoor 42,639 28,900 Non-assignable space (.58 factor)20,135 59% Total GSF Subtotal - Outdoor 2,080 Total GSF Mason County CJC - New 49,035 51,115 9/11/2024 New Mason County Jail Space Program Option Page 7 129Mason County Justice Center | Pre-Design Study Appendix E - Existing Jail Staffing Analysis STRUCTURAL EVALUATION FOR MASON COUNTY JAIL SHELTON, WASHINGTON PREPARED BY PCS STRUCTURAL SOLUTIONS MARCH 20, 2024 24-234 i TABLE OF CONTENTS Page I. PREFACE ii II. EXECUTIVE SUMMARY iii III. INTRODUCTION A. Scope of Work v B. Puget Sound Seismicity vi C. Methodology vii IV. STRUCTURAL EVALUATION A. Type of Construction/Structural System 1 B. Observations and Comments 2 C. Recommendations 3 D. Conclusion 5 V. APPENDIX A - PHOTOGRAPHS VI. APPENDIX B - PLANS/ELEVATIONS VII. APPENDIX C - ASCE 41-17 CHECKLISTS VIII. APPENDIX D - COMMON SEISMIC TERMINOLOGY ii I. PREFACE The focus of this structural evaluation of Mason County Jail was to perform a condition assessment as well as a preliminary structural design review. The ASCE 41-17 “Seismic Evaluation and Retrofit of Existing Buildings” Tier 1 methodology and checklists, addressing the Immediate Occupancy Performance Level, was used as a guideline. This report identifies the major structural concerns for the building. Assumptions were made where building information was limited. A non-structural evaluation of the building system is not included in the review, which reviews bracing of elements such as ceilings, cabinets, utilities, etc. iii II. EXECUTIVE SUMMARY The Mason County Jail is a 19,722 SF single story building with a mechanical attic space originally built in 1982. The building is constructed primarily of reinforced masonry walls. High security areas have concrete ceilings. The roof is constructed with metal deck. The building is supported on augercast piles, concrete grade beams and slabs. An addition and remodel was done in 2002. The 2002 Addition occurs at the Northwest corner of the building and is constructed with masony reinforced walls bearing on augercast concrete piles. The roof is constructed with light gage pre-engineered roof trusses. As-built drawings for the building were available for review. We did not have the original soils report for the building nor the 2002 structural drawings. The building is an I3 Occupancy Category from an architectural standpoint and a Seismic Risk Category III from a seismic standpoint. Overall, the structural concerns noted for the buildings are common for their age and type of construction. From a gravity load standpoint, the building appears to have performed well over the years. We did not observe significant signs of structural distress or differential settlement. The majority of the structural concerns identified relate to the buildings’ global lateral resisting systems, details of construction not consistent with current seismic detailing and the general deterioration of the structural elements due to age and environmental factors. Building codes and construction methods have changed over the years, incorporating lessons learned from past experience in relation to vertical and lateral (wind and seismic) design. The current state of the art in structural design is focused on performance based design. An Immediate Occupancy seismic performance objective level was used in determining the recommended structural upgrades to the building under evaluation. This level of performance addresses the Immediate Occupancy of the building occupants. The recommendations provided in this report are intended to preserve the safety of the building occupants, and limit the damage to the building. They are consistent with currently accepted strengthening methods, and would be used to bring the buildings into compliance with current building codes. This would greatly improve the performance of the building. iv Key Plan of Building Additions v III. INTRODUCTION A) SCOPE OF WORK a) Field Investigation  Walked through the complex, looking for signs of structural distress, differential settlement or deterioration.  Visually verified vertical and lateral systems.  Reviewed structural concerns identified in the ASCE 41-17 Checklist along with field observations identified in the checklists.  Viewed structure wherever visible.  Testing or selective demolition was not completed at this time. b) Initial Review of Construction Drawings  Reviewed available construction drawings.  Utilized the ASCE 41-17 Building Checklists as a guideline to help identify common structural deficiencies for the building.  Where no drawings were available, or the drawings did not adequately describe as-built conditions, recommendations were based on field investigation and observations. c) Report Preparation and Further Construction Drawing Review  Further evaluated drawings with respect to structural concerns identified in the initial review or field investigation.  Brainstormed conceptual ideas to mitigate structural concerns identified.  Structural Report  Described vertical and lateral load resisting system for each building.  Summarized visual observations of building condition, signs of structural distress, and differential settlement.  Identified structural concerns from observations and ASCE 41-17 checklists.  Provided a summary of the structural recommendations.  Identified areas where additional analysis is warranted to verify assumptions made beyond the scope of this evaluation. vi B) PUGET SOUND SEISMICITY The Puget Sound is considered a seismically active region. Within this region, there are three basic types of earthquake that can occur:  Shallow crustal earthquakes  Benioff Zone (intra-plate) earthquakes  Subduction zone (inter-plate) earthquakes Movement of tectonic plates creates the mechanism that drives all three types of earthquake, as the Juan de Fuca Plate, comprising the bottom of the Pacific Ocean floor several miles off the Washington and Oregon coasts, is forced into and below the North American Plate. The level of seismic hazard assigned to any particular building is related to the type of earthquake that may occur in the region, and can vary significantly based on the magnitude of earthquake and proximity of a given site to the epicenter. Figure A: Cross Section of the Cascadia Subduction Zone (Source: Washington State Department of Natural Resources) vii Shallow crustal earthquakes occur in the overriding North American plate and are generally at depths less than 25 miles. There are at least six significant faults that have been identified in the Puget Sound region with concentrations in three primary locations; Seattle, Tacoma and South Whidbey Island. These groupings of faults run generally in an east-west orientation and cut across the heavily populated zones of the region. These earthquakes have a relatively long average recurrence interval at approximately 330 years and are capable of generating moderate to large events registering M5.5-M7 on the Richter scale. This type of earthquake is generally expected to be of shorter duration and more localized as it relates to strong ground motions. Intra-plate earthquakes occur in the portion of the Juan de Fuca plate that moves beneath the overriding North American plate. This type of earthquake occurs deep below the ground surface (typically 25 to 40 miles) and has the ability to generate moderate to large events of M6-M7 on the Richter scale. They have a much shorter recurrence interval of approximately 35 to 50 years on average. Earthquakes of this variety tend to have shorter durations, but can still generate significant ground shaking over large areas of land. Inter-plate earthquakes, also known as subduction zone earthquakes, occur directly at the interface of two plates and are more likely to be large magnitude events. They have the potential of registering upwards of M9 on the Richter scale, with a relatively long average time of approximately 500 years between occurrences. These earthquakes are generally expected to have long durations, and can generate significant ground shaking over very large areas. C) METHODOLOGY Evaluation The Mason County Jail Building was evaluated using the methodology of the ASCE 41-17 “Seismic Evaluation and Retrofit of Existing Buildings” Tier 1 evaluation, addressing the Immediate Occupancy Performance level. The ASCE 41-17 document provides building checklists that identifies common seismic concerns for typical building types (i.e. Concrete Shear Walls Buildings with Flexible Diaphragms, Concrete Shear Walls Buildings with Stiff Diaphragms, Unreinforced Masonry Bearing Wall Buildings with Flexible Diaphragms, etc). Each question on the checklist may be answered by “compliant”, “non-compliant” or “not applicable”. For those items that are non-compliant, additional evaluation or mitigation of the structural concern is recommended. Detailed calculations were not performed for this study. viii The ASCE 41-17 is a performance based design/evaluation manual with varying performance objectives. The performance objective is selected based upon the acceptable level of risk, as well as the tier level used in the evaluation. In general, there are three primary performance levels for existing buildings: Immediate Occupancy: a higher level performance that focuses on maintaining building functionality after an earthquake. Light damage is anticipated in the event of a major earthquake; however, the building function is expected to be maintained with little to no disruption in service. Fire Stations, Hospitals, Police Stations, Jails and other critical facilities are buildings that are designed for this level. Life Safety: focuses on protecting the occupants of the building. This is the most common level of performance for building design. In the event of a major earthquake, the building may suffer moderate damage with a small margin of total or partial collapse. The facility may be unusable after an earthquake, with low overall risk of injury from structural damage. Collapse Prevention: a low level of performance, where the damage to the building after a moderate earthquake may be severe. The lateral resisting system would have little residual strength, and large permanent deformations would occur. The building would likely be near collapse. Once the Performance Level is selected it can be determined which procedural tier review to use in the evaluation:  Tier 1 is a screening process utilizing Building Checklists to help identify common structural deficiencies for typical buildings types. The owner/ designer has the option of possibly mitigating the structural concern identified by Tier 1 or performing a more detailed analysis outlined in Tiers 2 and 3.  Tier 2 is a deficiency-based evaluation and renovation procedure. This methodology includes analyzing specific elements or areas within a building to determine if potential deficiencies identified in a Tier 1 review actually require mitigation. Analysis of the entire building may not be necessary. This tier can be used for both evaluation and retrofit.  Tier 3 is a systematic evaluation and retrofit procedure, and involves a computationally extensive approach towards a complete analysis of the facility. The performance of the building as structural elements begin to yield, also known as a non-linear analysis, is considered. This tier is applicable for both the evaluation and retrofit of a facility. ix Local Jurisdiction Requirements While it is our recommendation that all of the seismic deficiencies identified in this evaluation be incorporated into building renovations, it is understood that only the local jurisdiction has the authority to require seismic improvements. With this in mind, it is important to understand typical “triggers” that many jurisdictions have for requiring seismic strengthening work. There are a few common circumstances under which a jurisdiction will require upgrades. One is related to the dollar value of planned renovation work as it relates to the overall value of the building. Jurisdictions will often require seismic improvements if the cost of planned renovation work ranges between about 40% and 60% of the value of the building. A second reason is a change of occupancy to a more intensive use will usually cause the jurisdiction to require upgrades. This is related to the number of building occupants and the amount of time they may spend in the building. For example, renovating a warehouse structure to become an elementary school would almost certainly trigger seismic strengthening work to be completed. Another circumstance is when additions or alterations are made to the facility that significantly increases the mass of the facility or decreases its lateral resisting capacity. While these two conditions are most common, there may be other circumstances that act as triggers in a given jurisdiction, and it is important to communicate directly with the Building Department to understand the specifics of their requirements. It also should be noted that many jurisdictions are open to accepting partial implementation of seismic improvements if there are extenuating circumstances which make full implementation impractical. Structural Recommendations The recommendations provided are based on our past experience in renovating similar structures in the Puget Sound region, utilizing ASCE 41-17 upgrade guidelines and are similar to those required for the International Existing Building Code (IEBC). Page 1 MARCH 20, 2024 IV. STRUCTURAL EVALUATION MASON COUNTY JAIL SHELTON, WA The Mason County Jail was evaluated using the methodology of the ASCE 41-17 “Seismic Evaluation and Retrofit of Existing Buildings” Tier 1 evaluation, addressing the Immediate Occupancy Performance level. A non-structural review was not performed, as evaluation of other non-structural components such as ceilings, partitions, lights, mechanical piping and equipment are beyond the scope of this evaluation. A. TYPE OF CONSTRUCTION/STRUCTURAL SYSTEM The Jail has remained relatively unchanged since its original construction in 1982, with the exception of a small remodel and addition in 2002. The architectural and structural drawings were available for review. The soils report was not available for our review. See Appendix A for representative photos. SYSTEM DESCRIPTIONS Vertical Load Resisting System: Original 1982 Building: The majority of the system is framed with reinforced masonry walls and supported by concrete augercast piles, grade beams and slab. At areas of high security, concrete lids are placed at the ceilings. The roof is framed with 3” Type N metal deck supported by light gage metal studs or steel beams. Steel open web bar joists at 20” on center with metal deck and 4” of concrete topping are used to frame the attic floor. 2002 Building Addition and Remodel: A new staff addition was added to the Northwest corner of the existing building comprising pre-engineered light gage trusses and metal deck bearing on reinforced masonry walls with concrete grade beams and augercast concrete piles. A new mezzanine was added to the original attic using composite steel beams with metal decking and concrete topping. Lateral Force Resisting System: The metal deck roof system acts as a simple diaphragm that transfers lateral seismic/wind forces to reinforced masonry shear walls. At the original building, diagonal rod bracing was also used to transfer the lateral load to the masonry shear walls where the masonry walls do not extend to the roof diaphragm. The attic spaces use rigid diaphragm via reinforced concrete slabs with metal decking to transfer the lateral loads to the masonry shear walls. At the 2002 addition, steel tension straps are used in lieu of a roof diaphragm to transfer load to the masonry walls. Page 2 MASON COUNTY JAIL SHELTON, WA B. OBSERVATIONS AND COMMENTS Overall comments:  We were not able to review the geotechnical report. The building is on piles, but it is unclear to what depth the piles were embedded to and what the piles were being used to mitigate against. The piles could be from bad fill at the site or soft soil due to the proximity of the bay. From other projects that we have done in the downtown Shelton area, there is reportedly to be 5’ to 10’ of fill requiring soil mitigation such as piles or stone columns. Liquefaction design wasn’t typically considered for a project design until after the 2003 International Building Code. It is unclear if this is a primary concern or not. Further evaluation and review would be required.  The Uniform Building Code did not utilize a Seismic Risk Category Importance Factor for this type of occupancy. In the 2003 International Building Code, an Importance Factor of 1.25 was introduced in Jails. There are numerous masonry walls, so the increase in lateral forces won’t be an issue from a shear wall standpoint. However, the diaphragm forces likely are overstressed. 1982 Original Building:  The roof metal deck attaches to the masonry wall and relies on the metal deck to resist out of plane forces from the wall. There are not any steel braces to resist the out of plane forces. 2002 Building Addition:  The roof metal deck attaches to the masonry wall and relies on the metal deck to resist out of plane forces from the wall. There are not any steel braces to resist the out of plane forces.  The roof does not rely on the roofing to resist the lateral forces. Steel straps are used in tension to resist the lateral forces. The straps are significantly overstressed, and we would expect that the roof would rack in a lateral event.  Where the trusses bear on top of the masonry walls, there is insufficient in plane or out of plane load transfer.  At the roof that covers the stairs, the steel columns sit on top of the partial height masonry wall. The column is not adequately braced at the masonry wall. Page 3 STRUCTURAL EVALUATION FOR MASON COUNTY JAIL SHELTON, WA C. RECOMMENDATIONS The issues and recommendations noted below outline the work anticipated to mitigate structural concerns related to the anticipated seismic performance of the existing building. Recommendations are based on a walk through evaluation; review of available construction drawings when available; and on experience in renovations of similar building types in the Puget Sound Area. The ASCE 41-17 structural checklists were used as guidelines to identify building deficiencies that have historically resulted in damage or collapse of structures under seismic loading. The following issues are a summary of deficiencies identified for the entire building campus (see Appendix B for plan/elevation reference): Item Structural Concern Structural Recommendation 1 The metal roof deck diaphragm to masonry shear wall does not have out of plane bracing nor continuous ties in the roof diaphragm to create sub-diaphragms. This occurs at the Original Building and at the Addition. Steel angles or WT’s could be added to help the roof from pulling away from the wall in a seismic event. The work could be done on the underside of the roof. See Sheet S2.01, S2.02 and 3/S2.01. 2 At the addition, the pre-engineered trusses bear on the masonry walls. The trusses have a heel and do not provide a lateral blocking for in-plane shears to resist lateral loads. Add blocking and a new panel with clips that tie into the top of the masonry wall. See Detail 2/S202. 3 At the addition, the roof diaphragm frames into corner walls and creates re-entrant corners. Steel straps on the roof should be developed into the roof diaphragm to prevent localized failure. See Sheet S2.02. 4 The roof at the addition relies on steel straps to resist the lateral forces. The straps are overstressed and are tension only. The steel straps have a discontinuous load path to the masonry shear walls. The roof should be removed and reframed with new metal decking or plywood sheathing. See Sheet S2.02. Page 4 STRUCTURAL EVALUATION FOR MASON COUNTY JAIL SHELTON, WA Item Structural Concern Structural Recommendation 5 At the addition, there are steel columns that cantilever up to the roof diaphragm that cover the stairs. The columns are overstressed and are not adequately braced as they bear on partial height masonry walls. The existing columns could be replaced with new full height steel columns or a pilaster should be added to adequately brace the top of the wall. The roof could be tied into the existing masonry walls or new masonry shear walls could be added to brace the roof. See Sheet S2.02. 6 At the original building, the existing brace frames that transfer the lateral load to the masonry walls are overstressed. Strengthen or replace existing braces. See 2/S2.01 7 Both the Addition and Original Building were designed without a seismic Importance Factor of 1.25, which wasn’t applied to the building code until 2003. We would expect that the roof diaphragm, connection and collectors may be overstressed in a seismic event. A more detailed analysis would need to be done to review the existing conditions and is beyond the analysis and review of ASCE 41-17 Tier 1 Analysis. 8 The building is supported by auger cast piles. It is unclear the depth the piles were installed to and for what the piles were trying to mitigate specifically. Based on the year of construction, liquefaction may not have been considered in the design of piles. Further evaluation would be required to make comments. No soils report was available for us to review at the time of the report. Page 5 STRUCTURAL EVALUATION FOR MASON COUNTY JAIL SHELTON, WA D. CONCLUSION Overall, the original building appears to be well designed and detailed for the era in which it was constructed. The 2002 building addition was not well designed nor detailed to resist lateral seismic forces. The addition roof would be significantly overstressed in a seismic event and we would expect that there would be racking as the trusses are not braced to the masonry walls either. Overall, the masonry walls are not seismically braced out of plane into the roof diaphragm. Current building codes require the building to be designed with a seismic importance factor of 1.25, which was not a part of the building code at the time of construction. We would expect that the masonry walls would perform well in a seismic event. The roof diaphragm may need to be strengthened, which could be done in a reroof. The lateral seismic concerns noted are common for buildings of the given age and type of construction for the original building with the exception of the addition roof. The roof construction at the addition was not a conventional construction method used for these types of structures. A complete roof replacement may want to be considered. The primary concern with the deficiencies is the overall anticipated seismic performance of the building, primarily in isolated areas. The intent of the ASCE 41-17 immediate occupancy provisions is to upgrade the building to a more stringent standard to limit damage that might occur in a seismic event. With the incorporation of the recommendations noted above to mitigate the current building deficiencies as identified, the immediate occupancy performance of the building will be improved for a seismic event. 24234 Eval Rpt 2024-03-20 lah A-1 V. APPENDIX A – PHOTOGRAPHS Entry to the Jail Corridor and View of the Control Room Corridor with masonry walls and concrete lid B-1 VI. APPENDIX B – PLANS AND ELEVATIONS C-1 VII. APPENDIX C – ASCE 41-17 CHECKLISTS Project Name Project # Note: C = Compliant, NC = Noncompliant, N/A = Not Applicable, and U = Unknown. PCS STRUCTURAL SOLUTIONS ASCE 41-17 Tier 1 Checklists FIRM: PROJECT NAME: PROJECT NUMBER: SEISMICITY LEVEL: COMPLETED BY: DATE COMPLETED REVIEWED BY: REVIEWED DATE: 17.1 Basic 1 MASON COUNTY JAIL 24-234 PCS Structural Solutions MASON COUNTY JAIL 24-234 D LAH 3/18/2024 ASCE 41-17 TIER 1 CHECKLISTS Project Name Project # Note: C = Compliant, NC = Noncompliant, N/A = Not Applicable, and U = Unknown. PCS STRUCTURAL SOLUTIONS 17.1 BASIC CHECKLISTS Table 17-1. Very Low Seismicity Checklist Status Evaluation Statement Comments Structural Components C NC N/A U LOAD PATH: The structure contains a complete, well-defined load path, including structural elements and connections, that serves to transfer the inertial forces associated with the mass of all elements of the building to the foundation. (Commentary: Sec. A.2.1.1. Tier 2: Sec. 5.4.1.1) C NC N/A U WALL ANCHORAGE: Exterior concrete or masonry walls that are dependent on the diaphragm for lateral support are anchored for out-of-plane forces at each diaphragm level with steel anchors, reinforcing dowels, or straps that are developed into the diaphragm. Connections have adequate strength to resist the connection force calculated in the Quick Check procedure of Section 4.4.3.7. (Commentary: Sec. A.5.1.1. Tier 2: Sec. 5.7.1.1) 17.1 Basic 2 MASON COUNTY JAIL 24-234 No bracing is provided at the roof metal deck. ASCE 41-17 TIER 1 CHECKLISTS Project Name Project # Note: C = Compliant, NC = Noncompliant, N/A = Not Applicable, and U = Unknown. PCS STRUCTURAL SOLUTIONS Table 17-3. Immediate Occupancy Basic Configuration Checklist Status Evaluation Statement Comments Very Low Seismicity Building System—General C NC N/A U LOAD PATH: The structure contains a complete, well-defined load path, including structural elements and connections, that serves to transfer the inertial forces associated with the mass of all elements of the building to the foundation. (Commentary: Sec. A. 2.1.1. Tier 2: Sec. 5.4.1.1) C NC N/A U ADJACENT BUILDINGS: The clear distance between the building being evaluated and any adjacent building is greater than 0.5% of the height of the shorter building in low seismicity, 1.0% in moderate seismicity, and 3.0% in high seismicity. (Commentary: Sec. A.2.1.2. Tier 2: Sec. 5.4.1.2) C NC N/A U MEZZANINES: Interior mezzanine levels are braced independently from the main structure or are anchored to the seismic-force-resisting elements of the main structure. (Commentary: Sec. A.2.1.3. Tier 2: Sec. 5.4.1.3) Building System—Building Configuration C NC N/A U WEAK STORY: The sum of the shear strengths of the seismic- force-resisting system in any story in each direction is not less than 80% of the strength in the adjacent story above. (Commentary: Sec. A.2.2.2. Tier 2: Sec. 5.4.2.1) C NC N/A U SOFT STORY: The stiffness of the seismic-force-resisting system in any story is not less than 70% of the seismic-force- resisting system stiffness in an adjacent story above or less than 80% of the average seismic-force-resisting system stiffness of the three stories above. (Commentary: Sec. A.2.2.3. Tier 2: Sec. 5.4.2.2) C NC N/A U VERTICAL IRREGULARITIES: All vertical elements in the seismic-force-resisting system are continuous to the foundation. (Commentary: Sec. A.2.2.4. Tier 2: Sec. 5.4.2.3) C NC N/A U GEOMETRY: There are no changes in the net horizontal dimension of the seismic-force-resisting system of more than 30% in a story relative to adjacent stories, excluding one-story penthouses and mezzanines. (Commentary: Sec. A.2.2.5. Tier 2: Sec. 5.4.2.4) 17.1 Basic 5 MASON COUNTY JAIL 24-234 ASCE 41-17 TIER 1 CHECKLISTS Project Name Project # Note: C = Compliant, NC = Noncompliant, N/A = Not Applicable, and U = Unknown. PCS STRUCTURAL SOLUTIONS Status Evaluation Statement Comments C NC N/A U MASS: There is no change in effective mass of more than 50% from one story to the next. Light roofs, penthouses, and mezzanines need not be considered. (Commentary: Sec. A.2.2.6. Tier 2: Sec. 5.4.2.5) C NC N/A U TORSION: The estimated distance between the story center of mass and the story center of rigidity is less than 20% of the building width in either plan dimension. (Commentary: Sec. A.2.2.7. Tier 2: Sec. 5.4.2.6) Low Seismicity (Complete the Following Items in Addition to the Items for Very Low Seismicity) Geologic Site Hazards C NC N/A U LIQUEFACTION: Liquefaction-susceptible, saturated, loose granular soils that could jeopardize the building’s seismic performance do not exist in the foundation soils at depths within 50 ft (15.2 m) under the building. (Commentary: Sec. A.6.1.1. Tier 2: Sec. 5.4.3.1) C NC N/A U SLOPE FAILURE: The building site is located away from potential earthquake-induced slope failures or rockfalls so that it is unaffected by such failures or is capable of accommodating any predicted movements without failure. (Commentary: Sec. A.6.1.2. Tier 2: Sec. 5.4.3.1) C NC N/A U SURFACE FAULT RUPTURE: Surface fault rupture and surface displacement at the building site are not anticipated. (Commentary: Sec. A.6.1.3. Tier 2: Sec. 5.4.3.1) Moderate and High Seismicity (Complete the Following Items in Addition to the Items for Low Seismicity) Foundation Configuration C NC N/A U OVERTURNING: The ratio of the least horizontal dimension of the seismic-force-resisting system at the foundation level to the building height (base/height) is greater than 0.6Sa. (Commentary: Sec. A.6.2.1. Tier 2: Sec. 5.4.3.3) C NC N/A U TIES BETWEEN FOUNDATION ELEMENTS: The foundation has ties adequate to resist seismic forces where footings, piles, and piers are not restrained by beams, slabs, or soils classified as Site Class A, B, or C. (Commentary: Sec. A.6.2.2. Tier 2: Sec. 5.4.3.4) 17.1 Basic 6 MASON COUNTY JAIL 24-234 A soils report was not available for review. The existing building is supported on piles. There is likely liquefaction concerns. There are grade beams between all piles. Project Name Project # Note: C = Compliant, NC = Noncompliant, N/A = Not Applicable, and U = Unknown. PCS STRUCTURAL SOLUTIONS ASCE 41-17 Tier 1 Checklists FIRM: PROJECT NAME: PROJECT NUMBER: SEISMICITY LEVEL: COMPLETED BY: DATE COMPLETED REVIEWED BY: REVIEWED DATE: 17.17 RM1 & RM2 1 MASON COUNTY JAIL 24-234 PCS STRUCTURAL SOLUTIONS MASON COUNTY JAIL 24-234 D LAH 3/18/2024 ASCE 41-17 TIER 1 CHECKLISTS Project Name Project # Note: C = Compliant, NC = Noncompliant, N/A = Not Applicable, and U = Unknown. PCS STRUCTURAL SOLUTIONS Table 17-35. Immediate Occupancy Structural Checklist for Building Types RM1 and RM2 Status Evaluation Statement Comments Very Low Seismicity Seismic-Force-Resisting System C NC N/A U REDUNDANCY: The number of lines of shear walls in each principal direction is greater than or equal to 2. (Commentary: Sec. A.3.2.1.1. Tier 2: Sec. 5.5.1.1) C NC N/A U SHEAR STRESS CHECK: The shear stress in the reinforced masonry shear walls, calculated using the Quick Check procedure of Section 4.4.3.3, is less than 70 lb/in.2 (4.83 MPa). (Commentary: Sec. A.3.2.4.1. Tier 2: Sec. 5.5.3.1.1) C NC N/A U REINFORCING STEEL: The total vertical and horizontal reinforcing steel ratio in reinforced masonry walls is greater than 0.002 of the wall with the minimum of 0.0007 in either of the two directions; the spacing of reinforcing steel is less than 48 in., and all vertical bars extend to the top of the walls. (Commentary: Sec. A.3.2.4.2. Tier 2: Sec. 5.5.3.1.3) Connections C NC N/A U WALL ANCHORAGE: Exterior concrete or masonry walls that are dependent on the diaphragm for lateral support are anchored for out-of-plane forces at each diaphragm level with steel anchors, reinforcing dowels, or straps that are developed into the diaphragm. Connections have strength to resist the connection force calculated in the Quick Check procedure of Section 4.4.3.7.(Commentary: Sec. A.5.1.1. Tier 2: Sec. 5.7.1.1) C NC N/A U WOOD LEDGERS: The connection between the wall panels and the diaphragm does not induce cross-grain bending or tension in the wood ledgers.(Commentary: Sec. A.5.1.2. Tier 2: Sec. 5.7.1.3) C NC N/A U TRANSFER TO SHEAR WALLS: Diaphragms are connected for transfer of seismic forces to the shear walls, and the connections are able to develop the lesser of the shear strength of the walls or diaphragms.(Commentary: Sec. A.5.2.1. Tier 2: Sec. 5.7.2) C NC N/A U FOUNDATION DOWELS: Wall reinforcement is doweled into the foundation, and the dowels are able to develop the lesser of the strength of the walls or the uplift capacity of the foundation. (Commentary: Sec. A.5.3.5. Tier 2: Sec. 5.7.3.4) 17.17 RM1 & RM2 5 MASON COUNTY JAIL 24-234 (2) #4 HORIZ. AT 48" O.C. & #5 AT 48" O.C. VERT. AT ORIGINAL ((2) #5 HORIZ. AT 48" O.C. & #5 AT 16" O.C. VERT. AT ADDITION) NO ANCHORAGE PROVIDED ASCE 41-17 TIER 1 CHECKLISTS Project Name Project # Note: C = Compliant, NC = Noncompliant, N/A = Not Applicable, and U = Unknown. PCS STRUCTURAL SOLUTIONS Status Evaluation Statement Comments C NC N/A U GIRDER–COLUMN CONNECTION: There is a positive connection using plates, connection hardware, or straps between the girder and the column support.(Commentary: Sec. A.5.4.1. Tier 2: Sec. 5.7.4.1) Stiff Diaphragms C NC N/A U TOPPING SLAB: Precast concrete diaphragm elements are interconnected by a continuous reinforced concrete topping slab.(Commentary: Sec. A.4.5.1. Tier 2: Sec. 5.6.4) C NC N/A U TOPPING SLAB TO WALLS OR FRAMES: Reinforced concrete topping slabs that interconnect the precast concrete diaphragm elements are doweled for transfer of forces into the shear wall or frame elements.(Commentary: Sec. A.5.2.3. Tier 2: Sec. 5.7.2) Foundation System C NC N/A U DEEP FOUNDATIONS: Piles and piers are capable of transferring the lateral forces between the structure and the soil. (Commentary: Sec. A.6.2.3) C NC N/A U SLOPING SITES: The difference in foundation embedment depth from one side of the building to another does not exceed one story.(Commentary: Sec. A.6.2.4) Low, Moderate, and High Seismicity (Complete the Following Items in Addition to the Items for Very Low Seismicity) Seismic-Force-Resisting System C NC N/A U REINFORCING AT WALL OPENINGS: All wall openings that interrupt rebar have trim reinforcing on all sides. (Commentary: Sec. A.3.2.4.3. Tier 2: Sec. 5.5.3.1.5) C NC N/A U PROPORTIONS: The height-to-thickness ratio of the shear walls at each story is less than 30. (Commentary: Sec. A.3.2.4.4. Tier 2: Sec. 5.5.3.1.2) 17.17 RM1 & RM2 6 MASON COUNTY JAIL 24-234 Lateral dowels are provided. ASCE 41-17 TIER 1 CHECKLISTS Project Name Project # Note: C = Compliant, NC = Noncompliant, N/A = Not Applicable, and U = Unknown. PCS STRUCTURAL SOLUTIONS Status Evaluation Statement Comments Diaphragms (Stiff or Flexible) C NC N/A U OPENINGS AT SHEAR WALLS: Diaphragm openings immediately adjacent to the shear walls are less than 15% of the wall length.(Commentary: Sec. A.4.1.4. Tier 2: Sec. 5.6.1.3) C NC N/A U OPENINGS AT EXTERIOR MASONRY SHEAR WALLS: Diaphragm openings immediately adjacent to exterior masonry shear walls are not greater than 4 ft (1.2 m) long.(Commentary: Sec. A.4.1.6. Tier 2: Sec. 5.6.1.3) C NC N/A U PLAN IRREGULARITIES: There is tensile capacity to develop the strength of the diaphragm at reentrant corners or other locations of plan irregularities.(Commentary: Sec. A.4.1.7. Tier 2: Sec. 5.6.1.4) C NC N/A U DIAPHRAGM REINFORCEMENT AT OPENINGS: There is reinforcing around all diaphragm openings larger than 50% of the building width in either major plan dimension.(Commentary: Sec. A.4.1.8. Tier 2: Sec. 5.6.1.5) Flexible Diaphragms C NC N/A U CROSS TIES: There are continuous cross ties between diaphragm chords. (Commentary: Sec. A.4.1.2. Tier 2: Sec. 5.6.1.2) C NC N/A U STRAIGHT SHEATHING: All straight-sheathed diaphragms have aspect ratios less than 1-to-1 in the direction being considered.(Commentary: Sec. A.4.2.1. Tier 2: Sec. 5.6.2) C NC N/A U SPANS: All wood diaphragms with spans greater than 12 ft (3.6 m) consist of wood structural panels or diagonal sheathing. (Commentary: Sec. A.4.2.2. Tier 2: Sec. 5.6.2) 17.17 RM1 & RM2 7 MASON COUNTY JAIL 24-234 No ties provided ASCE 41-17 TIER 1 CHECKLISTS Project Name Project # Note: C = Compliant, NC = Noncompliant, N/A = Not Applicable, and U = Unknown. PCS STRUCTURAL SOLUTIONS Status Evaluation Statement Comments C NC N/A U DIAGONALLY SHEATHED AND UNBLOCKED DIAPHRAGMS: All diagonally sheathed or unblocked wood structural panel diaphragms have horizontal spans less than 30 ft (9.2 m) and aspect ratios less than or equal to 3-to-1.(Commentary: Sec. A.4.2.3. Tier 2: Sec. 5.6.2) C NC N/A U NONCONCRETE FILLED DIAPHRAGMS: Untopped metal deck diaphragms or metal deck diaphragms with fill other than concrete consist of horizontal spans of less than 40 ft (12.2 m) and have aspect ratios less than 4-to-1.(Commentary: Sec. A.4.3.1. Tier 2: Sec. 5.6.3) C NC N/A U OTHER DIAPHRAGMS: Diaphragms do not consist of a system other than wood, metal deck, concrete, or horizontal bracing. (Commentary: Sec. A.4.7.1. Tier 2: Sec. 5.6.5) Connections C NC N/A U STIFFNESS OF WALL ANCHORS: Anchors of concrete or masonry walls to wood structural elements are installed taut and are stiff enough to limit the relative movement between the wall and the diaphragm to no greater than 1/8 in. before engagement of the anchors.(Commentary: Sec. A.5.1.4. Tier 2: Sec. 5.7.1.2) 17.17 RM1 & RM2 8 MASON COUNTY JAIL 24-234 T Metal deck at the original building, horizontal bracing at the addition No anchors provided ASCE Hazards Report Address: 411 N 4th St Shelton, Washington 98584 Standard:ASCE/SEI 41-17 Latitude:47.215595 Risk Category:III Longitude:-123.103894 Soil Class:D - Stiff Soil Elevation:32.46705467083548 ft (NAVD 88) Page 1 of 3https://ascehazardtool.org/Mon Mar 18 2024 Hazard Level BSE-2N: SsUH : 1.693 CR S : 0.903 SsRT : 1.529 SsD : 1.559 SS : 1.529 F a :1 SXS : 1.529 S1UH : 0.654 CR 1 :0.88 S1RT : 0.576 S1D : 0.84 S 1 :0.576 F v :1.724 S X1 :0.993 Hazard Level BSE-1N: SXS : 1.019 S X1 :0.662 Hazard Level BSE-2E: SS : 1.159 F a : 1.037 SXS : 1.201 S 1 :0.42 F v :1.88 S X1 :0.789 Hazard Level BSE-1E: SS : 0.548 F a : 1.362 SXS : 0.746 S 1 :0.167 F v :2.266 S X1 :0.378 TL Data: T L :16 Horizontal Response Spectrum - Hazard Level BSE-2NHoHHHHHHHHHHHHHHHHrizontal Response Spectrum - Hazard Level BSE-2N S (g) vs T(s)a Seismic D - Stiff SoilSite Soil Class: Data Accessed: Mon Mar 18 2024 Page 2 of 3https://ascehazardtool.org/Mon Mar 18 2024 The ASCE Hazard Tool is provided for your convenience, for informational purposes only, and is provided “as is” and without warranties of any kind. The location data included herein has been obtained from information developed, produced, and maintained by third party providers; or has been extrapolated from maps incorporated in the ASCE standard. While ASCE has made every effort to use data obtained from reliable sources or methodologies, ASCE does not make any representations or warranties as to the accuracy, completeness, reliability, currency, or quality of any data provided herein. Any third-party links provided by this Tool should not be construed as an endorsement, affiliation, relationship, or sponsorship of such third-party content by or from ASCE. ASCE does not intend, nor should anyone interpret, the results provided by this Tool to replace the sound judgment of a competent professional, having knowledge and experience in the appropriate field(s) of practice, nor to substitute for the standard of care required of such professionals in interpreting and applying the contents of this Tool or the ASCE standard. In using this Tool, you expressly assume all risks associated with your use. Under no circumstances shall ASCE or its officers, directors, employees, members, affiliates, or agents be liable to you or any other person for any direct, indirect, special, incidental, or consequential damages arising from or related to your use of, or reliance on, the Tool or any information obtained therein. To the fullest extent permitted by law, you agree to release and hold harmless ASCE from any and all liability of any nature arising out of or resulting from any use of data provided by the ASCE Hazard Tool. Page 3 of 3https://ascehazardtool.org/Mon Mar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θGHJUHHV 6(,60,&'(6,*1&5,7(5,$ 6,7(&/$663HU,%&6HFWLRQ$VVXPHGDV'RUSHU*HRWHFK ,03257$1&()$&725,(3HU$6&(7DEOH 6758&785$/6<67(053HU$6&(7DEOH 29(5675(1*7+)$&725Ω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Ω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– COMMON SEISMIC TERMINOLOGY COMMON SEISMIC TERMINOLOGY – SEISMIC PERFORMANCE GOALS Major Earthquake: Also known as the “Design” earthquake since its criteria is used for most codes. It is an earthquake that produces ground motions (shaking) at the site under consideration that have a 10% probability of being exceeded in 50 years. A 30% of gravity (0.3g) ground acceleration would be anticipated in the Puget Sound area. Moderate Earthquake: An earthquake that produces ground motions (shaking) at the site under consideration that have a 50% probability of being exceeded in 50 years. The 1949, 1965 and 2001 earthquakes in the Puget Sound area are classified as moderate earthquakes. Minor Earthquake: An earthquake that produces ground motions (shaking) at the site under consideration less than a moderate earthquake and would be short in duration. The recent Richter Scale 5.5 earthquakes in the Puget Sound area would be considered minor earthquakes. Probability of Exceedance: The probability that the ground shaking level or damage level will be exceeded. International Building Code (IBC): The IBC is a comprehensive set of national regulations for building systems consistent with and inclusive of the scope of originally regional legacy codes. The IBC is the current nationally recognized building code and has been adopted by a majority of states and building jurisdictions. Anticipated Seismic Performance of New Construction Built to Comply with the International Building Code: 1. Resist a minor level earthquake ground motion without structural or nonstructural damage. 2. Resist moderate level of earthquake ground motion without structural damage, but possibly experience some nonstructural damage. 3. Resist a major level of earthquake ground motion having an intensity equal to the strongest either experienced or forecast for the building site, without collapse, but possibly with some structural, as well as nonstructural damage. 4. Essential facilities are designed for force levels 25% to 50% greater than standard buildings. The building is intended to have minimal structural and nonstructural damage after a major earthquake. The repair of the damage that has occurred would generally not be required prior to re-occupancy, or in other words, be in an operable condition after a major earthquake. Hospitals, Police and Fire Stations are common essential facilities. International Existing Building Code (IEBC): Building Code Standard that addresses older buildings not constructed under current codes and specifically older unreinforced masonry buildings, concrete tilt-up building, wood buildings and concrete buildings. Its provisions for rehabilitation of unreinforced masonry buildings are less stringent requirements than are demanded for new construction, and were developed considering and balancing the expense of retrofit, the value of the existing building stock and the desired reduction in seismic risk. D-2 ASCE 41-17 – Seismic Evaluation and Retrofit of Existing Buildings: A comprehensive standard based on performance based design, it identifies areas of seismic vulnerability with each common building type based on past seismic performance. The performance level design criteria include Collapse Prevention, Life Safety, Immediate Occupancy and Operational (the last for new construction only). ASCE 41-17 has become the accepted standard in the building industry. Anticipated Seismic Performance of Building Renovated to International Existing Building Code or ASCE 41-17 Life/Safety Performance Level: The seismic performance would be less than that of new construction. The goal is to reduce life/safety hazards as best as possible with available resources. This code is directed at insuring a coherent load path for lateral loads, reduction of out-of-plane wall failures, reduction of loss of support for floors and roofs and reduction of falling parapets or ornamentation. Anticipated post-earthquake condition would be similar to life/safety design performance for moderate earthquakes and near collapse for major earthquakes as described below. Immediate Occupancy Seismic Performance Level: Post-earthquake condition of the building would be such that only limited structural damage has occurred. The basic vertical and lateral load resisting systems of the building retain nearly all of their pre-earthquake strength and stiffness. The risk of life- threatening injury as a result of structural damage is very low, although some minor structural repairs may be appropriate; these would generally not be required prior to re-occupancy. Life/Safety Performance Level: The post-earthquake condition of the building would be that the building may suffer significant structural damage with some anticipated margin against either partial, or total structural collapse. Injuries may occur during the earthquake; however, it is expected that the overall risk of life-threatening injury as a result of structural damage is low. It should be possible to repair the structure; however, for economic reasons this may not be practical. While the damaged structure is not an imminent collapse risk, it would be prudent to implement structural repairs or install temporary bracing prior to re-occupancy. Collapse Prevention Seismic Performance Level: The post-earthquake condition of the building would be such that the building would be on the verge of experiencing partial or total collapse. Substantial damage to the structure has occurred, potentially including significant degradation in stiffness and strength of the lateral force resisting system, large permanent lateral deformation of the structure and to a more limited extent, degradation in the vertical load carrying capacity. The primary vertical gravity load resisting system should still be able to support its load demand. Significant risk of injury due to falling hazards from structural debris may exist. The structure may not be technically practical to repair and is not safe for re- occupancy, as aftershock activity could induce collapse. Hazard Reduction/Mitigation of Seismic Hazard: Objective is met with the removal or strengthening of elements of the building which have commonly performed poorly in past earthquakes or presents a life/safety threat to the building occupants. Structural Damage: Damage to the structural elements of the building. A building with structural damage may require evacuation after an earthquake until structural components are repaired. D-3 Nonstructural Damage: Damage to architectural, mechanical, electrical or building components that do not affect the overall structural integrity of the building. Examples are window breakage, shelves overturning, and ceilings falling down. This is the most common and may be the most expensive damage caused by an earthquake. Lateral Force Resisting System: Those elements of the structure that provide its basic lateral strength and stiffness (to resist lateral forces due to wind or earthquake motion), and without which the structure would be laterally unstable. Vertical Load Resisting System: Those elements of the structure that provide a load path for the gravity loads to the foundation. Ductility: A measure of the ability of a material, elements or system to deform beyond yield. (Yielding after material, element, system has exceeded its initial design strength without a significant loss in load-carrying capacity). Redundancy: The presence of multiple structural support systems, such that if one or several elements have substantial strength or stiffness loss, continuing lateral displacement and vertical loads may be resisted by the other structural or nonstructural elements in t he system. Brittle Systems: Systems that do not have a defined yield phase (ductility) and that have a significant strength degradation immediately after the displacement associated with peak strength. (Unreinforced clay tile and brick masonry bearing wall systems would be considered brittle systems.) Diaphragm: A horizontal, or nearly horizontal system designed to transmit lateral forces to vertical elements (shear walls, braced frames, etc.) of the lateral-force-resisting system. Common diaphragm types are plywood sheathing, reinforced concrete, metal decking or concrete topping over metal decking. Shear Wall: A wall designed to resist lateral forces acting in the plane of the wall (parallel to the wall). Common shear wall types are plywood, reinforced masonry or concrete walls. Braced Frame: An essentially vertical truss, or its equivalent. Two common braced frame types are concentric (members meet at a common point) or eccentric (to resist lateral loads, some members do not meet at common point). Braced frames are most commonly constructed of steel members. Redundant Load Path: Secondary load path, normally independent of primary load path, to provide vertical support of floors and roof, if bearing walls or vertical frame fail. Unreinforced Masonry Wall: Masonry walls, such as solid brick masonry, hollow clay tile or concrete masonry unit (CMU), that rely on the tensile strength of masonry units, mortar and grout to provide structural support. (Current code (IBC) requires reinforced masonry walls to resist tensile forces in our seismic risk zone.) D-4 Unreinforced Concrete Wall: Concrete walls lacking reinforcing that rely on the tensile strength of the concrete to provide structural support. Nominally or minimally reinforced concrete walls act in a similar manner. (Current code (IBC) requires reinforcing steel to resist tensile forces in our seismic risk zone.) Shotcrete: Concrete that is pneumatically sprayed on vertical, or near vertical, surfaces typically with a minimum use of concrete form work. Re-Entrant Corner: Plan irregularity in a building, such as an extending wing, plan inset or E, T, X, and L shaped configuration, where large tensile and compression forces can develop at “inside corner configurations”. Strong Back System: A secondary system, such as a wood or steel frame wall or columns, used to provide out-of-plane support to an unreinforced or under-reinforced masonry wall. Sub-Diaphragm: A portion of a larger diaphragm used to distribute loads between members. Sub-diaphragms are commonly used to distribute tension loads from anchorage of masonry or concrete walls to tension ties (crossties) across the building. Crosstie: A beam, girder, or other structural member that accumulates tension loads from wall anchorage and distributes them over the entire width of the building (diaphragm). Richter Scale: A measurement of the amount of energy released in an earthquake. It utilizes a base-10 logarithmic scale, so every magnitude level increase (i.e M6 to M7) corresponds to 10 times the energy released. Interplate/Subduction Zone Earthquake: An earthquake that occurs directly at the interface of two tectonic plates. They typically have long reoccurrence levels (500 years or more), and have the ability to produce the largest magnitude earthquakes, upwards of M9 on the Richter Scale. Intraplate Subduction Zone Earthquake: A deep earthquake, with an epicenter typically 25 to 40 miles below the surface, that has the ability to produce large magnitude earthquakes, upward of M6 to M7 on the Richter Scale. They have a short reoccurrence level, often in the 35 to 50 year range. Shallow Earthquake: An earthquake that occurs at depths less than 25 miles. While they may release less energy than other earthquakes (M5.5 to perhaps M7 on the Richter Scale), the shallow nature of the earthquake can often lead to more ground disruption, and therefore more geographically isolated damage. MASON COUNTY COMMUNITY JUSTICE CENTER SHELTON, WA CONCEPTUAL DESIGN ESTIMATE ISSUE DATE: August 30, 2024 ESTIMATE REVISION: 2 Submitted To: JIM WOLCH BCRA 2106 PACIFIC AVENUE, SUITE 300 TACOMA, WA 98402 BAINBRIDGE ISLAND, WA | TACOMA, WA | PORTLAND, OR | www.rccostgroup.com MASON COUNTY COMMUNITY JUSTICE CENTER SHELTON, WA CONCEPTUAL DESIGN CLARIFICATIONS AND ASSUMPTIONS RC Cost Group Estimating Team: Lead Estimator: Andy Cluness Jail Estimator: Mark Richardson Behavioral Health Estimator: Andy Cluness Sitework: Andy Cluness QA/QC: John Perry Exclusions from Construction Cost: Design fees Owners administration costs Building and land acquisition fees Legal and accounting fees Removal of unforeseen underground obstructions Owner’s furniture, furnishings and equipment Owners supplied materials Moving owners equipment and furniture Compression of schedule, premium or shift work Assessments, finance, legal and development charges Builder's risk, project wrap-up and other owner provided insurance program Washington State Sales Tax AV Equipment Builders Risk Insurance Assumption used in establishing the estimate: The project will be procured utilizing the GC-CM Alternative Project Delivery Method Construction Start Date: May 2027 Escalation has been included at the following to Start of Construction: 13.41% Items that may affect the cost estimate: Modifications to the scope of work included in this estimate. Special phasing requirements other than mentioned above. Restrictive technical specifications or excessive contract conditions. Any non-competitive bid situations. Bids delayed beyond the projected schedule. Page 2 of 27 MASON COUNTY COMMUNITY JUSTICE CENTER SHELTON, WA CONCEPTUAL DESIGN Date:August 30, 2024 OVERALL SUMMARY CONSTRUCTION COST GFA $/SF $ OPTION 1 - Tear Down & Rebuild Jail: New Construction 50,000 SF 922.22 46,110,760 Jail: Demolition and Abatement 4,806,406 Sitework: Jail 1,750,000 Sewer Main Relocation 100,000 52,667,166 Behavioral Health - New Building 10,524 SF 946.76 9,963,680 Sitework: Behavioural Health 1,928,101 Sitework: Building Demolition 1,201,601 Frontage Improvements 225,000 13,318,383 65,985,548 OPTION 2 - Expansion Jail Expansion 7,400 SF 1,202.31 8,897,098 Sitework: Jail 764,000 Jail Renovation Remodel 9,995 SF 793.00 7,926,035 Addition 1,705 SF 1,202.31 2,049,939 Seismic upgrades 13,580 SF 75.00 1,018,500 Sewer Main Relocation 100,000 20,755,573 Behavioral Health - New Building 10,524 SF 946.76 9,963,680 Sitework: Behavioural Health 1,928,101 Sitework: Building Demolition 1,201,601 Frontage Improvements 225,000 13,318,383 34,073,955TOTAL CONSTRUCTION COST TOTAL CONSTRUCTION COST SUBTOTAL SUBTOTAL SUBTOTAL SUBTOTAL Page 3 of 27 MASON COUNTY COMMUNITY JUSTICE CENTER SHELTON, WA CONCEPTUAL DESIGN DATE: August 30, 2024 BUILDING DATA Building Area: Level 1 7,400 SF Total Gross Floor Area 7,400 SF Page 4 of 27 MASON COUNTY COMMUNITY JUSTICE CENTER SHELTON, WA CONCEPTUAL DESIGN GROSS FLOOR AREA: 7,400 SF BUILDING: JAIL EXPANSION DATE: August 30, 2024 No. ELEMENT DESCRIPTION ELEMENT TOTAL GROUP TOTAL A10 FOUNDATIONS 507,602$ 68.59$ A1010 Standard Foundation 252,302$ 34.09$ A1020 Special Foundation 155,400$ 21.00$ A1030 Slab on grade 99,900$ 13.50$ A20 BASEMENT WALL CONSTRUCTION -$ -$ A2010 Basement Excavation -$ -$ A2020 Basement Wall Construction -$ -$ B10 SUPERSTRUCTURE 601,164$ 81.24$ B1010 Floor & Roof Construction 601,164$ 81.24$ B20 EXTERIOR ENCLOSURE 1,182,976$ 159.86$ B2010 Exterior Walls 724,416$ 97.89$ B2020 Exterior Windows 396,000$ 53.51$ B2030 Exterior Doors 62,560$ 8.45$ B30 ROOFING 274,503$ 37.10$ B3010 Roofing 274,503$ 37.10$ C10 INTERIOR CONSTRUCTION 678,842$ 91.74$ C1010 Partitions 379,818$ 51.33$ C1020 Interior Doors 265,750$ 35.91$ C1030 Fittings and Specialties 33,274$ 4.50$ C20 STAIRS -$ -$ C2010 Stair Construction -$ -$ C30 INTERIOR FINISHES 255,003$ 34.46$ C3010 Wall Finishes 39,948$ 5.40$ C3020 Floor Finishes 111,938$ 15.13$ C3030 Ceiling Finishes 103,117$ 13.93$ D10 CONVEYING -$ -$ D1010 Elevators & Lifts -$ -$ D20 PLUMBING 370,000$ 50.00$ D2010 Plumbing 370,000$ 50.00$ D30 HVAC 525,400$ 71.00$ D3010 HVAC 525,400$ 71.00$ D40 FIRE PROTECTION 55,500$ 7.50$ D4010 Sprinkler System 55,500$ 7.50$ D50 ELECTRICAL 949,050$ 128.25$ D5000 Electrical 949,050$ 128.25$ E10 EQUIPMENT 412,400$ 55.73$ E1010 Equipment 412,400$ 55.73$ E20 FIXED FURNISHINGS 250,000$ 33.78$ E2010 Fixed Furnishings 250,000$ 33.78$ F10 SPECIAL CONSTRUCTION -$ -$ F1010 Special Structure -$ F1020 Special Construction -$ F20 SELECTIVE BUILDING DEMOLITION -$ -$ F2010 Building Elements Demolition -$ Sub-Total Direct Cost 6,062,440$ 819.25$ General Conditions/General Requirements 11.50%697,181$ 94.21$ Sub-Total 6,759,621$ 913.46$ Estimating / Design Contingency 10.00%675,962$ 91.35$ Sub-Total 7,435,583$ 1,004.81$ Insurance & Bonds 1.50%111,534$ 15.07$ General Contractor's Overhead and Profit 3.95%298,111$ 40.29$ Sub-Total 7,845,228$ 1,060.17$ Escalation: May 2027 13.41%1,051,870$ 142.14$ TOTAL CONSTRUCTION COST 8,897,098$ 1,202.31$ COST PER SF Page 5 of 27 MASON COUNTY COMMUNITY JUSTICE CENTER SHELTON, WA CONCEPTUAL DESIGN Gross Floor Area: 7,400 SF BUILDING: JAIL EXPANSION Date:August 30, 2024 ITEM DESCRIPTION QUANTITY UNIT UNIT COST TOTALS A10 FOUNDATIONS A1010 Standard Foundation A1011 Foundations Reinforced concrete continuous wall footings Excavate for continuous footings 198 CY 45.00 8,910 Backfill, assume imported fill 169 CY 55.00 9,295 Disposal of excavated material off-site within 8 miles, assumed a 33% swell factor 263 CY 29.44 7,753 Fine grade bottom of footing 722 SF 1.18 852 Formwork to foundations - sides 965 SF 13.85 13,365 Reinforcing steel in foundations 4,209 LB 1.85 7,787 Concrete, 4,000 psi 28 CY 304.00 8,512 Finish to top of footing 722 SF 1.20 866 Reinforced concrete shear wall footings Excavate for footings 258 CY 45.00 11,610 Backfill, assume imported fill 202 CY 55.00 11,110 Disposal of excavated material off-site within 8 miles, assumed a 33% swell factor 343 CY 29.44 10,102 Fine grade bottom of footing 480 SF 1.18 566 Formwork to foundations - sides 1,260 SF 13.85 17,451 Reinforcing steel in foundations 12,320 LB 1.85 22,792 Concrete, 4,000 psi 56 CY 304.00 17,024 Finish to top of footing 480 SF 1.20 576 A1012 Column foundations Reinforced concrete spread footings Excavate for spread footings 250 CY 45.00 11,250 Backfill, assume imported fill 207 CY 55.00 11,385 Disposal of excavated material off-site within 8 miles, assumed a 33% swell factor 333 CY 29.44 9,789 Fine grade bottom of footing 750 SF 1.18 885 Formwork to foundations - sides 900 SF 13.85 12,465 Reinforcing steel in foundations 5,469 LB 1.85 10,118 Concrete, 4,000 psi 44 CY 304.00 13,376 Finish to top of footing 750 SF 1.20 900 A1013 Perimeter drainage and insulation Perimeter drain pipe and rock 481 LF 29.45 14,165 Perimeter insulation, rigid 481 SF 4.85 2,333 Miscellaneous Concrete stem walls, 6" thick 10 CY 1,365.00 13,650 Damproofing at stem walls 481 SF 7.10 3,415 Total For Standard Foundations 252,302 A1020 Special Foundation A1021 Pile foundations Allow for pile foundations 7,400 SF 21.00 155,400 Total For Special Foundations 155,400 Page 6 of 27 MASON COUNTY COMMUNITY JUSTICE CENTER SHELTON, WA CONCEPTUAL DESIGN Gross Floor Area: 7,400 SF BUILDING: JAIL EXPANSION Date:August 30, 2024 ITEM DESCRIPTION QUANTITY UNIT UNIT COST TOTALS A1030 Slab on Grade A1031 Standard slab on grade Reinforced concrete slab on grade, 6" including vapor barrier and gravel base fill 7,400 SF 13.50 99,900 Total For Slab on Grade 99,900 A20 BASEMENT CONSTRUCTION A2010 Basement Excavation No work anticipated N/A Total For Basement Excavation A2010 Basement Walls No work anticipated N/A Total For Basement Walls B1010 Floor & Roof Construction B1020 Roof construction Reinforced concrete shear walls, 10" thick Formwork 3,840 SF 15.40 59,136 Reinforcement 15,556 LB 1.73 26,912 Concrete 62 CY 311.55 19,316 Structural steel posts & beams, allow #11lbs/sf 81,400 LB 5.15 419,210 Steel roof deck 7,400 SF 10.35 76,590 Total For Floor & Roof Construction 601,164 B20 EXTERIOR CLOSURE B2010 Exterior Walls B2011 Exterior wall construction Exterior wall construction, masonry veneer w/ CMU backup wall 7,040 SF 98.00 689,920 B3014 Flashings and trim Sheet metal flashings and trim at building exterior 1 LS 34,496.00 34,496 Total For Exterior Walls 724,416 B2020 Exterior Windows 3,430 B2021 Windows HM Framed, security rated glazing 1,760 SF 225.00 396,000 Total For Exterior Windows 396,000 B2030 Exterior Doors B2030 Exterior Doors HM door and HM frame, single, 3'-0" x 7'-0"4 EA 3,140.00 12,560 Specialty hardware 1 LS 50,000.00 50,000 Total For Exterior Doors 62,560 B30 ROOFING Page 7 of 27 MASON COUNTY COMMUNITY JUSTICE CENTER SHELTON, WA CONCEPTUAL DESIGN Gross Floor Area: 7,400 SF BUILDING: JAIL EXPANSION Date:August 30, 2024 ITEM DESCRIPTION QUANTITY UNIT UNIT COST TOTALS B3010 Roof Covering B3011 Roof finishes Standing seam metal roofing system 7,400 SF 32.80 242,720 B3012 Traffic toppings and paving membranes Walkway pads, not required N/A B3014 Flashings and trim Sheet metal flashings and trim at roof 1 LS 13,690.00 13,690 B3016 Gutters and downspouts Roof drainage included in plumbing estimate N/A Miscellaneous Rough carpentry / equipment curbs 1 LS 9,768.00 9,768 Fall restraint anchors 5 EA 1,665.00 8,325 Total For Roofing 274,503 C10 INTERIOR CONSTRUCTION C1010 Partitions C1011 Fixed partitions CMU walls 5,550 SF 38.50 213,675 GWB walls, 6" stud, GWB each side 5,550 SF 19.35 107,393 Add for plywood at interior walls / Impact resistant 1,110 SF 4.15 4,607 C1017 Interior windows and storefronts Interior storefront glazing 1 ALLOW 50,000.00 50,000 Caulking, sealants and firestopping Caulking, sealants, and firestopping 7,400 GFA 0.56 4,144 Total For Interior Partitions 379,818 C1020 Interior Doors C1021 Interior doors Interior doors, frames and hardware HM door, flush, single, 3'-0" x 7'-0"51 EA 3,250.00 165,750 Specialty hardware, rated doors 1 LS 100,000.00 100,000 Total For Interior Doors 265,750 C1030 Specialties C1035 Identifying devices Code signage 7,400 SF 0.26 1,924 Wayfinding and room identification signage 7,400 SF 0.60 4,440 C1037 General fittings and misc. metals Miscellaneous metals, allow 0.2#/SF 1,480 LB 5.00 7,400 Fire extinguisher cabinets 2 EA 370.00 740 Cornerguards 1 LS 2,500.00 2,500 Staff restroom accessories 1 EA 750.00 750 Inmate Restroom accessories 3 EA 240.00 720 Misc specialties 7,400 SF 2.00 14,800 Page 8 of 27 MASON COUNTY COMMUNITY JUSTICE CENTER SHELTON, WA CONCEPTUAL DESIGN Gross Floor Area: 7,400 SF BUILDING: JAIL EXPANSION Date:August 30, 2024 ITEM DESCRIPTION QUANTITY UNIT UNIT COST TOTALS Total For Fittings and Specialty Items 33,274 C20 STAIRS C2010 Stair Construction C2010 Stair Construction N/A Total For Stair Construction C30 INTERIOR FINISHES C3010 Wall Finishes C3012 Wall finishes to interior walls Interior painting / sealing of CLT 7,400 GFA 3.95 29,230 Ceramic tile 480 SF 22.33 10,718 Total For Wall Finishes 39,948 C3020 Floor Finishes C3024 Flooring Floor leveling 7,400 SF 1.14 8,436 Resilient sheet flooring 7,056 SF 13.09 92,363 Floor tile (FT-1)144 SF 22.33 3,216 Sealed concrete 200 SF 1.90 380 C3026 Bases, curbs and trim Ceramic tile base 96 LF 21.38 2,052 Rubber base 1,480 LF 3.71 5,491 Total For Floor Finishes 111,938 C3030 Ceiling Finishes C3031 Ceiling finishes ACT ceilings 3,095 SF 8.60 26,617 ACP ceilings, Anti Ligature Clips 2,190 SF 19.62 42,968 Gypsum board ceiling, 1 layer GWB 1,680 SF 15.26 25,637 Gypsum board ceiling, 1 layer GWB, 1 layer plywood 435 SF 18.15 7,895 Total For Ceiling Finishes 103,117 D10 VERTICAL TRANSPORTATION D1010 Elevator & Lift D1011 Passenger elevators N/A Total For Elevator & Lifts D20 PLUMBING D2010 Plumbing Plumbing systems, complete 7,400 GFA 50.00 370,000 Total For Plumbing 370,000 D30 HVAC D3010 HVAC Page 9 of 27 MASON COUNTY COMMUNITY JUSTICE CENTER SHELTON, WA CONCEPTUAL DESIGN Gross Floor Area: 7,400 SF BUILDING: JAIL EXPANSION Date:August 30, 2024 ITEM DESCRIPTION QUANTITY UNIT UNIT COST TOTALS HVAC systems, complete 7,400 GFA 71.00 525,400 Total For HVAC 525,400 D40 FIRE PROTECTION D4010 Fire Protection Fire Protection systems, complete 7,400 GFA 7.50 55,500 Total For Fire Sprinkler System 55,500 D50 ELECTRICAL D5000 Electrical D5010 Electrical Service and Distribution 7,400 GFA 26.00 192,400 D5020 Lighting and Branch Wiring Machine and equipment power 7,400 GFA 4.50 33,300 User convenience power 7,400 GFA 5.90 43,660 Lighting systems 7,400 GFA 28.50 210,900 Lighting controls 7,400 GFA 3.70 27,380 D5031 Public address and music systems 7,400 GFA 1.40 10,360 D5033 Telephone/data systems 7,400 GFA 8.10 59,940 D5034 Call systems 7,400 GFA 3.05 22,570 D5035 AV/TV systems 7,400 GFA 0.50 3,700 D5037 Fire alarm system 7,400 GFA 6.65 49,210 D5038 Security and detection systems Access control/intruder detection 7,400 GFA 12.20 90,280 CCTV systems 7,400 GFA 9.60 71,040 D5091 Grounding systems 7,400 GFA 0.50 3,700 D5092 Emergency light and power systems 7,400 GFA 16.00 118,400 D5095 Testing 7,400 GFA 1.65 12,210 Total For Electrical 949,050 E10 EQUIPMENT E1010 Equipment E1026 Detention equipment Penal rated toilet accessories 24 EA 5,600.00 134,400 Steel detention doors & frames 24 EA 9,500.00 228,000 Misc equipment 1 LS 50,000.00 50,000 Total For Equipment 412,400 E20 FIXED FURNISHINGS E2010 Fixed Furnishing E2012 Fixed casework Fixed Casework 1.0 ALLOW 250,000.00 250,000 E2013 Blinds and other window treatments Window treatements N/A Total For Fixed Furnishings 250,000 F10 SPECIAL STRUCTURES Page 10 of 27 MASON COUNTY COMMUNITY JUSTICE CENTER SHELTON, WA CONCEPTUAL DESIGN Gross Floor Area: 7,400 SF BUILDING: JAIL EXPANSION Date:August 30, 2024 ITEM DESCRIPTION QUANTITY UNIT UNIT COST TOTALS F1010 Special Structure No work anticipated N/A Total For Special Structure F1020 Special Construction No work anticipated N/A Total For Special Construction Page 11 of 27 MASON COUNTY COMMUNITY JUSTICE CENTER SHELTON, WA CONCEPTUAL DESIGN GROSS SITE AREA:60,000 SF SITEWORK: JAIL ELEMENTAL ESTIMATE SUMMARY DATE: August 30, 2024 No. ELEMENT DESCRIPTION ELEMENT TOTAL GROUP TOTAL G10 SITE PREPARATION 50,010$ G1010 Site Clearing 16,870$ G1020 Site Demolition and Relocations -$ G1030 Site Earthwork 33,140$ G1040 Hazardous Waste Remediation -$ G20 SITE IMPROVMEENTS 258,258$ G2010 Roadways G2020 Parking Lots G2030 Pedestrian Paving 24,700$ G2040 Site Development 211,447$ G2050 Landscaping 22,111$ G30 SITE MECHANICAL UTILITIES 100,768$ G3010 Water Supply 26,540$ G3020 Sanitary Sewer 21,778$ G3030 Storm Sewer 52,450$ G3040 Heating Distribution -$ G3050 Cooling Distribution -$ G3060 Fuel Distribution G3090 Other Site Mechanical Utilities -$ G40 SITE ELECTRICAL UTILITIES 111,550$ G4010 Electrical Distribution 38,500$ G4020 Site Lighting 44,150$ G4030 Site Communications and Security 28,900$ G4090 Other Site Electrical Utilities -$ Sub-Total Direct Cost 520,586$ General Conditions/General Requirements 11.50%59,867$ Sub-Total 580,453$ Estimating / Design Contingency 10.00%58,045$ Sub-Total 638,499$ Insurance & Bonds 1.50%9,577$ General Contractor's Overhead and Profit 3.95%25,599$ Sub-Total 673,675$ Escalation: May 2027 13.41%90,325$ TOTAL CONSTRUCTION COST 764,000$ Page 12 of 27 MASON COUNTY COMMUNITY JUSTICE CENTER SHELTON, WA CONCEPTUAL DESIGN DATE: August 30, 2024 BUILDING DATA Building Area: Behavioral Health Level 1 10,524 SF Total Gross Floor Area 10,524 SF Quantity Unit Ratio to Gross Area Number of stories (x1,000) 1 EA 0.095 Gross Area 10,524 SF 1.000 Enclosed Area 10,524 SF 1.000 Footprint Area 10,524 SF 1.000 Gross Wall Area 7,262 SF 0.690 Opaque Finished Wall Area 5,519 SF 0.524 Windows or Glazing Area 24.00% 1,743 SF 0.166 Roof Area 12,471 SF 1.185 Interior Partition Length 1,052 LF 0.100 Interior Doors Per Leaf "Excludes Specialty" 26 EA 0.002 Finished Area 10,524 SF 1.000 Page 13 of 27 MASON COUNTY COMMUNITY JUSTICE CENTER SHELTON, WA CONCEPTUAL DESIGN GROSS FLOOR AREA: 10,524 SF BUILDING: BEHAVIORAL HEALTH DATE: August 30, 2024 No. ELEMENT DESCRIPTION ELEMENT TOTAL GROUP TOTAL A10 FOUNDATIONS 550,209$ 52.28$ A1010 Standard Foundation 187,131$ 17.78$ A1020 Special Foundation 221,004$ 21.00$ A1030 Slab on grade 142,074$ 13.50$ A20 BASEMENT WALL CONSTRUCTION -$ -$ A2010 Basement Excavation -$ -$ A2020 Basement Wall Construction -$ -$ B10 SUPERSTRUCTURE 673,350$ 63.98$ B1010 Floor & Roof Construction 673,350$ 63.98$ B20 EXTERIOR ENCLOSURE 924,285$ 87.83$ B2010 Exterior Walls 597,876$ 56.81$ B2020 Exterior Windows 276,019$ 26.23$ B2030 Exterior Doors 50,390$ 4.79$ B30 ROOFING 479,310$ 45.54$ B3010 Roofing 479,310$ 45.54$ C10 INTERIOR CONSTRUCTION 767,589$ 72.94$ C1010 Partitions 478,740$ 45.49$ C1020 Interior Doors 220,476$ 20.95$ C1030 Fittings and Specialties 68,374$ 6.50$ C20 STAIRS -$ -$ C2010 Stair Construction -$ -$ C30 INTERIOR FINISHES 499,391$ 47.45$ C3010 Wall Finishes 151,019$ 14.35$ C3020 Floor Finishes 164,201$ 15.60$ C3030 Ceiling Finishes 184,170$ 17.50$ D10 CONVEYING -$ -$ D1010 Elevators & Lifts -$ -$ D20 PLUMBING 570,401$ 54.20$ D2010 Plumbing 570,401$ 54.20$ D30 HVAC 747,204$ 71.00$ D3010 HVAC 747,204$ 71.00$ D40 FIRE PROTECTION 77,351$ 7.35$ D4010 Sprinkler System 77,351$ 7.35$ D50 ELECTRICAL 1,201,315$ 114.15$ D5000 Electrical 1,201,315$ 114.15$ E10 EQUIPMENT 71,800$ 6.82$ E1010 Equipment 71,800$ 6.82$ E20 FIXED FURNISHINGS 227,000$ 21.57$ E2010 Fixed Furnishings 227,000$ 21.57$ F10 SPECIAL CONSTRUCTION -$ -$ F1010 Special Structure -$ F1020 Special Construction -$ F20 SELECTIVE BUILDING DEMOLITION -$ -$ F2010 Building Elements Demolition -$ Sub-Total Direct Cost 6,789,204$ 645.12$ General Conditions/General Requirements 11.50%780,758$ 74.19$ Sub-Total 7,569,963$ 719.30$ Estimating / Design Contingency 10.00%756,996$ 71.93$ Sub-Total 8,326,959$ 791.24$ Insurance & Bonds 1.50%124,904$ 11.87$ General Contractor's Overhead and Profit 3.95%333,849$ 31.72$ Sub-Total 8,785,712$ 834.83$ Escalation: May 2027 13.41%1,177,968$ 111.93$ TOTAL CONSTRUCTION COST 9,963,680$ 946.76$ COST PER SF Page 14 of 27 MASON COUNTY COMMUNITY JUSTICE CENTER SHELTON, WA CONCEPTUAL DESIGN Gross Floor Area: 10,524 SF BUILDING: BEHAVIORAL HEALTH Date:August 30, 2024 ITEM DESCRIPTION QUANTITY UNIT UNIT COST TOTALS A10 FOUNDATIONS A1010 Standard Foundation A1011 Foundations Reinforced concrete continuous wall footings Excavate for continuous footings 233 CY 45.00 10,500 Backfill, assume imported fill 148 CY 55.00 8,128 Disposal of excavated material off-site within 8 miles, assumed a 33% swell factor 310 CY 29.44 9,136 Fine grade bottom of footing 1,400 SF 1.18 1,652 Formwork to foundations - sides 2,100 SF 13.85 29,085 Reinforcing steel in foundations 11,978 LB 1.85 22,159 Concrete, 4,000 psi 86 CY 304.00 26,009 Finish to top of footing 1,400 SF 1.20 1,680 Reinforced concrete footings at screen walls Excavate for footings 24 CY 45.00 1,080 Backfill, assume imported fill 17 CY 55.00 917 Disposal of excavated material off-site within 8 miles, assumed a 33% swell factor 32 CY 29.44 940 Fine grade bottom of footing 60 SF 1.18 71 Formwork to foundations - sides 120 SF 13.85 1,662 Reinforcing steel in foundations 1,027 LB 1.85 1,899 Concrete, 4,000 psi 7 CY 304.00 2,229 Finish to top of footing 60 SF 1.20 72 A1012 Column foundations Reinforced concrete spread footings Excavate for spread footings 64 CY 45.00 2,880 Backfill, assume imported fill 40 CY 55.00 2,189 Disposal of excavated material off-site within 8 miles, assumed a 33% swell factor 85 CY 29.44 2,506 Fine grade bottom of footing 396 SF 1.18 467 Formwork to foundations - sides 396 SF 13.85 5,485 Reinforcing steel in foundations 3,388 LB 1.85 6,268 Concrete, 4,000 psi 24 CY 304.00 7,357 Finish to top of footing 396 SF 1.20 475 A1013 Perimeter drainage and insulation Perimeter drain pipe and rock 460 LF 29.45 13,547 Perimeter insulation, rigid 920 SF 4.85 4,462 Miscellaneous Concrete stem walls, 6" thick 13 CY 1,365.00 17,745 Damproofing at stem walls 920 SF 7.10 6,532 Total For Standard Foundations 187,131 A1020 Special Foundation A1021 Pile foundations Allow for pile foundations 10,524 SF 21.00 221,004 Total For Special Foundations 221,004 A1030 Slab on Grade A1031 Standard slab on grade Page 15 of 27 MASON COUNTY COMMUNITY JUSTICE CENTER SHELTON, WA CONCEPTUAL DESIGN Gross Floor Area: 10,524 SF BUILDING: BEHAVIORAL HEALTH Date:August 30, 2024 ITEM DESCRIPTION QUANTITY UNIT UNIT COST TOTALS Reinforced concrete slab on grade, 6" including vapor barrier and gravel base fill 10,524 SF 13.50 142,074 Total For Slab on Grade 142,074 A20 BASEMENT CONSTRUCTION A2010 Basement Excavation No work anticipated N/A Total For Basement Excavation A2010 Basement Walls No work anticipated N/A Total For Basement Walls B1010 Floor & Roof Construction B1020 Roof construction Mechanical mezzanine construction Vertical structure included in roof construction N/A Wood beams 1 LS 2,500.00 2,500 2 x 10 framing at 1'-4" o.c.800 SF 20.40 16,320 Plywood sheathing 800 SF 4.00 3,200 Gypcrete topping slab, not required N/A Roof construction Wood posts / Built up studs 10,524 GFA 1.54 16,161 LVL posts 10,524 GFA 0.67 7,046 Tube steel posts 10,524 GFA 7.08 74,529 Tube steel beams 10,524 GFA 0.99 10,392 Moment connections 10,524 GFA 0.55 5,775 11 7/8" Red I45 at 2'-0" o.c.10,524 GFA 8.35 87,922 11 7/8" Red I65 at 2'-0" o.c.10,524 GFA 1.44 15,118 14" Red I65 at 2'-0" o.c.10,524 GFA 5.24 55,191 16" Red I65 at 2'-0" o.c.10,524 GFA 1.20 12,583 20" Red I65 at 2'-0" o.c.10,524 GFA 4.54 47,742 Glu laminated beams 10,524 GFA 13.21 139,010 Headers 10,524 GFA 0.69 7,312 2 x 8 at 2'-0" o.c.10,524 GFA 0.25 2,658 Outriggers at exterior overhangs, 2 x 8 at 2'-0" o.c.10,524 GFA 1.57 16,529 Plywood sheathing 10,524 GFA 6.23 65,592 Fiberglass insulation at underside of roof, R1 10,524 GFA 6.83 71,845 Fiberglass insulation at underside of roof, R2 10,524 GFA 0.56 5,925 Safety / wisha - Install and maintain 1 LS 10,000.00 10,000 Total For Floor & Roof Construction 673,350 B20 EXTERIOR CLOSURE B2010 Exterior Walls B2011 Exterior wall construction Exterior wall construction, masonry veneer exterior wall framing, sheathing, insulation, WRB, Vapor barrier, GWB 5,519 SF 94.00 518,766 B3014 Flashings and trim Sheet metal flashings and trim at building exterior 1 LS 25,938.29 25,938 Page 16 of 27 MASON COUNTY COMMUNITY JUSTICE CENTER SHELTON, WA CONCEPTUAL DESIGN Gross Floor Area: 10,524 SF BUILDING: BEHAVIORAL HEALTH Date:August 30, 2024 ITEM DESCRIPTION QUANTITY UNIT UNIT COST TOTALS B2016 Exterior soffits Soffits 1,200 SF 40.10 48,120 Caulking, sealants and firestopping Caulking, sealants and firestopping at exterior 10,524 GFA 0.48 5,052 Total For Exterior Walls 597,876 B2020 Exterior Windows 3,430 B2021 Windows Aluminum framed windows 250 SF 115.00 28,747 Patient windows with integral blinds and laminated glass 360 SF 325.00 117,000 B2023 Storefronts Aluminum storefront glazing 1,133 SF 115.00 130,272 Total For Exterior Windows 276,019 B2030 Exterior Doors B 2030 Exterior Doors Aluminum glazed double door at vestibule, 6'-0" x 7'-0"1 EA 8,140.00 8,140 Hollow metal single door, 3'-0" x 7'-0"5 EA 2,850.00 14,250 Specialty hardware 1 LS 28,000.00 28,000 Total For Exterior Doors 50,390 B30 ROOFING B3010 Roof Covering B3011 Roof finishes Standing seam metal roofing system 12,471 SF 32.80 409,047 B3012 Traffic toppings and paving membranes Walkway pads, not required N/A B3014 Flashings and trim Sheet metal flashings and trim at roof 1 LS 23,071.24 23,071 B3016 Gutters and downspouts Roof drainage included in plumbing estimate N/A Miscellaneous Rough carpentry / equipment curbs 1 LS 13,891.68 13,892 Fall restraint anchors 20 EA 1,665.00 33,300 Total For Roofing 479,310 C10 INTERIOR CONSTRUCTION C1010 Partitions C1011 Fixed partitions Corridor partitions 7,645 SF 23.65 180,804 Standard partitions 10,463 SF 22.00 230,175 Add for plywood at interior walls / Impact resistant 2,980 SF 4.15 12,367 C1017 Interior windows and storefronts Page 17 of 27 MASON COUNTY COMMUNITY JUSTICE CENTER SHELTON, WA CONCEPTUAL DESIGN Gross Floor Area: 10,524 SF BUILDING: BEHAVIORAL HEALTH Date:August 30, 2024 ITEM DESCRIPTION QUANTITY UNIT UNIT COST TOTALS Interior glazing 550 SF 90.00 49,500 Caulking, sealants and firestopping Caulking, sealants, and firestopping 10,524 GFA 0.56 5,893 Total For Interior Partitions 478,740 C1020 Interior Doors C1021 Interior doors Interior doors, frames and hardware Aluminum glazed double door at interior of vestibule, 6'- 0" x 7'-0"1 EA 7,957.19 7,957 Solid core wood / HM door, per leaf 56 EA 2,662.84 149,119 Access doors 1 LS 3,400.00 3,400 Specialty hardware 1 LS 60,000.00 60,000 Total For Interior Doors 220,476 C1030 Specialties C1033 Storage shelving and lockers Janitors mop rack and shelf 1 EA 565.00 565 Locker allowance 1 LS 5,000.00 5,000 C1035 Identifying devices Code signage 10,524 SF 0.26 2,736 Wayfinding and room identification signage 10,524 SF 0.60 6,314 Graphics 1 LS 15,000.00 15,000 C1037 General fittings and misc. metals Miscellaneous metals, allow 0.2#/SF 2,105 LB 5.00 10,524 Fire extinguisher cabinets 3 EA 370.00 1,110 Cornerguards 1 LS 2,500.00 2,500 Restroom accessories 1 EA 14,100.00 14,100 Misc specialties 10,524 SF 1.00 10,524 Total For Fittings and Specialty Items 68,374 C20 STAIRS C2010 Stair Construction No work anticipated N/A Total For Stair Construction C30 INTERIOR FINISHES C3010 Wall Finishes C3012 Wall finishes to interior walls Interior painting 10,524 GFA 3.95 41,570 Other wall finishes 10,524 GFA 10.40 109,450 Total For Wall Finishes 151,019 C3020 Floor Finishes C3024 Flooring Floor leveling 10,524 SF 1.14 11,997 Floor finishes 10,524 SF 12.80 134,707 Page 18 of 27 MASON COUNTY COMMUNITY JUSTICE CENTER SHELTON, WA CONCEPTUAL DESIGN Gross Floor Area: 10,524 SF BUILDING: BEHAVIORAL HEALTH Date:August 30, 2024 ITEM DESCRIPTION QUANTITY UNIT UNIT COST TOTALS C3026 Bases, curbs and trim Ceramic tile base 360 LF 21.38 7,697 Rubber base 1 LS 9,800.00 9,800 Total For Floor Finishes 164,201 C3030 Ceiling Finishes C3031 Ceiling finishes Ceiling finishes 10,524 GFA 17.50 184,170 Total For Ceiling Finishes 184,170 D10 VERTICAL TRANSPORTATION D1010 Elevator & Lift No work anticipated N/A Total For Elevator & Lifts D20 PLUMBING D2010 Plumbing D2010 Plumbing Fixtures 10,524 GFA 23.00 242,052 D2020 Domestic Water Distribution 10,524 GFA 17.50 184,170 D2030 Sanitary Waste 10,524 GFA 11.15 117,343 D2040 Rain Water Drainage 10,524 GFA 1.40 14,734 D2090 Other Plumbing Systems 10,524 GFA 1.15 12,103 Total For Plumbing 570,401 D30 HVAC D3010 HVAC HVAC systems, complete 10,524 GFA 71.00 747,204 Total For HVAC 747,204 D40 FIRE PROTECTION D4010 Fire Protection D4010 Sprinklers Fire suppression at main level 10,524 GFA 7.35 77,351 Total For Fire Sprinkler System 77,351 D50 ELECTRICAL D5000 Electrical D5010 Electrical Service and Distribution 10,524 GFA 23.00 242,052 D5020 Lighting and Branch Wiring Machine and equipment power 10,524 GFA 4.50 47,358 User convenience power 10,524 GFA 5.90 62,092 Lighting systems 10,524 GFA 28.50 299,934 Lighting controls 10,524 GFA 3.70 38,939 D5031 Public address and music systems 10,524 GFA 1.40 14,734 D5033 Telephone/data systems 10,524 GFA 8.10 85,244 Page 19 of 27 MASON COUNTY COMMUNITY JUSTICE CENTER SHELTON, WA CONCEPTUAL DESIGN Gross Floor Area: 10,524 SF BUILDING: BEHAVIORAL HEALTH Date:August 30, 2024 ITEM DESCRIPTION QUANTITY UNIT UNIT COST TOTALS D5034 Call systems 10,524 GFA 3.05 32,098 D5035 AV/TV systems 10,524 GFA 0.50 5,262 D5037 Fire alarm system 10,524 GFA 6.65 69,985 D5038 Security and detection systems Access control/intruder detection 10,524 GFA 8.90 93,664 CCTV systems 10,524 GFA 5.80 61,039 D5091 Grounding systems 10,524 GFA 0.50 5,262 D5092 Emergency light and power systems 10,524 GFA 12.00 126,288 D5095 Testing 10,524 GFA 1.65 17,365 Total For Electrical 1,201,315 E10 EQUIPMENT E1010 Equipment E1093 Food service equipment Kitchen equipment " warming kitchen", allowance 1 LS 60,000.00 60,000 E1094 Residential equipment Break Room Refrigerator / Freezer, stainless steel finish 1 EA 2,850.00 2,850 Dishwasher, stainless steel finish 1 EA 1,650.00 1,650 Microwave, stainless steel finish 1 EA 800.00 800 Patient Laundry Laundry equipment 1 EA 6,500.00 6,500 Total For Equipment 71,800 E20 FIXED FURNISHINGS E2010 Fixed Furnishing E2012 Fixed casework Fixed Casework 1 ALLOW 200,000.00 200,000 E2013 Blinds and other window treatments Window treatements 1 ALLOW 27,000.00 27,000 Total For Fixed Furnishings 227,000 F10 SPECIAL STRUCTURES F1010 Special Structure No work anticipated N/A Total For Special Structure F1020 Special Construction No work anticipated N/A Total For Special Construction Page 20 of 27 MASON COUNTY COMMUNITY JUSTICE CENTER SHELTON, WA CONCEPTUAL DESIGN GROSS SITE AREA: 60,000 SF SITEWORK: BEHAVIORAL HEALTH ELEMENTAL ESTIMATE SUMMARY DATE: August 30, 2024 No. ELEMENT DESCRIPTION ELEMENT TOTAL GROUP TOTAL G10 SITE PREPARATION 127,050$ G1010 Site Clearing 42,735$ G1020 Site Demolition and Relocations -$ G1030 Site Earthwork 84,315$ G1040 Hazardous Waste Remediation -$ G20 SITE IMPROVMEENTS 542,360$ G2010 Roadways 19,635$ G2020 Parking Lots 182,000$ G2030 Pedestrian Paving 99,330$ G2040 Site Development 172,095$ G2050 Landscaping 69,300$ G30 SITE MECHANICAL UTILITIES 219,219$ G3010 Water Supply 55,505$ G3020 Sanitary Sewer 36,844$ G3030 Storm Sewer 126,870$ G3040 Heating Distribution -$ G3050 Cooling Distribution -$ G3060 Fuel Distribution -$ G3090 Other Site Mechanical Utilities -$ G40 SITE ELECTRICAL UTILITIES 425,170$ G4010 Electrical Distribution 308,700$ G4020 Site Lighting 76,470$ G4030 Site Communications and Security 40,000$ G4090 Other Site Electrical Utilities -$ Sub-Total Direct Cost 1,313,799$ General Conditions/General Requirements 11.50%151,087$ Sub-Total 1,464,886$ Estimating / Design Contingency 10.00%146,489$ Sub-Total 1,611,374$ Insurance & Bonds 1.50%24,171$ General Contractor's Overhead and Profit 3.95%64,604$ Sub-Total 1,700,149$ Escalation: May 2027 13.41%227,952$ TOTAL CONSTRUCTION COST 1,928,101$ Page 21 of 27 MASON COUNTY COMMUNITY JUSTICE CENTER SHELTON, WA CONCEPTUAL DESIGN GROSS FLOOR AREA: 50,000 SF BUILDING: JAIL REPLACEMENT DATE: August 30, 2024 No. ELEMENT DESCRIPTION ELEMENT TOTAL GROUP TOTAL A10 FOUNDATIONS 3,191,523$ 63.83$ A1010 Standard Foundation 1,639,023$ 32.78$ A1020 Special Foundation 945,000$ 18.90$ A1030 Slab on grade 607,500$ 12.15$ A20 BASEMENT WALL CONSTRUCTION -$ -$ A2010 Basement Excavation -$ -$ A2020 Basement Wall Construction -$ -$ B10 SUPERSTRUCTURE 4,472,720$ 89.45$ B1010 Floor & Roof Construction 4,472,720$ 89.45$ B20 EXTERIOR ENCLOSURE 1,991,050$ 39.82$ B2010 Exterior Walls 1,211,750$ 24.24$ B2020 Exterior Windows 662,400$ 13.25$ B2030 Exterior Doors 116,900$ 2.34$ B30 ROOFING 1,848,500$ 36.97$ B3010 Roofing 1,848,500$ 36.97$ C10 INTERIOR CONSTRUCTION 3,150,060$ 63.00$ C1010 Partitions 2,328,500$ 46.57$ C1020 Interior Doors 343,750$ 6.88$ C1030 Fittings and Specialties 477,810$ 9.56$ C20 STAIRS 140,000$ 2.80$ C2010 Stair Construction 140,000$ 2.80$ C30 INTERIOR FINISHES 1,660,000$ 33.20$ C3010 Wall Finishes 505,000$ 10.10$ C3020 Floor Finishes 672,500$ 13.45$ C3030 Ceiling Finishes 482,500$ 9.65$ D10 CONVEYING -$ -$ D1010 Elevators & Lifts -$ -$ D20 PLUMBING 2,500,000$ 50.00$ D2010 Plumbing 2,500,000$ 50.00$ D30 HVAC 3,550,000$ 71.00$ D3010 HVAC 3,550,000$ 71.00$ D40 FIRE PROTECTION 375,000$ 7.50$ D4010 Sprinkler System 375,000$ 7.50$ D50 ELECTRICAL 6,412,500$ 128.25$ D5000 Electrical 6,412,500$ 128.25$ E10 EQUIPMENT 1,603,300$ 32.07$ E1010 Equipment 1,603,300$ 32.07$ E20 FIXED FURNISHINGS 525,000$ 10.50$ E2010 Fixed Furnishings 525,000$ 10.50$ F10 SPECIAL CONSTRUCTION -$ -$ F1010 Special Structure -$ F1020 Special Construction -$ F20 SELECTIVE BUILDING DEMOLITION -$ -$ F2010 Building Elements Demolition -$ Sub-Total Direct Cost 31,419,653$ 628.39$ General Conditions/General Requirements 11.50%3,613,260$ 72.27$ Sub-Total 35,032,913$ 700.66$ Estimating / Design Contingency 10.00%3,503,291$ 70.07$ Sub-Total 38,536,205$ 770.72$ Insurance & Bonds 1.50%578,043$ 11.56$ General Contractor's Overhead and Profit 3.95%1,545,013$ 30.90$ Sub-Total 40,659,260$ 813.19$ Escalation: May 2027 13.41%5,451,500$ 109.03$ TOTAL CONSTRUCTION COST 46,110,760$ 922.22$ COST PER SF Page 22 of 27 MASON COUNTY COMMUNITY JUSTICE CENTER SHELTON, WA CONCEPTUAL DESIGN Gross Floor Area: 50,000 SF BUILDING: JAIL REPLACEMENT Date:August 30, 2024 ITEM DESCRIPTION QUANTITY UNIT UNIT COST TOTALS A10 FOUNDATIONS A1010 Standard Foundation A1011 Foundations 45,000 SF 35.00 1,575,000 A1013 Perimeter drainage and insulation Perimeter drain pipe and rock 920 LF 29.45 27,094 Perimeter insulation, rigid 920 SF 4.85 4,462 Miscellaneous Concrete stem walls, 6" thick 19 CY 1,365.00 25,935 Damproofing at stem walls 920 SF 7.10 6,532 Total For Standard Foundations 1,639,023 A1020 Special Foundation A1021 Pile foundations Allow for pile foundations 45,000 SF 21.00 945,000 Total For Special Foundations 945,000 A1030 Slab on Grade A1031 Standard slab on grade Reinforced concrete slab on grade, 6" including vapor barrier and gravel base fill 45,000 SF 13.50 607,500 Total For Slab on Grade 607,500 A20 BASEMENT CONSTRUCTION A2010 Basement Excavation No work anticipated N/A Total For Basement Excavation A2010 Basement Walls No work anticipated N/A Total For Basement Walls B1010 Floor & Roof Construction B1012 Upper floors construction Structural steel posts & beams, allow #12.5lbs/sf 62,500 LB 5.15 321,875 Metal deck, 2"5,000 SF 9.55 47,750 Reinforced concrete topping slab, 2 1/2" thick 5,000 SF 8.23 41,150 B1020 Roof construction Reinforced concrete shear walls, 10" thick Formwork 25,946 SF 15.40 399,568 Reinforcement 105,108 LB 1.73 181,837 Concrete 419 CY 311.55 130,539 Structural steel posts & beams, allow #11lbs/sf 550,000 LB 5.15 2,832,500 Steel roof deck 50,000 SF 10.35 517,500 Total For Floor & Roof Construction 4,472,720 Page 23 of 27 MASON COUNTY COMMUNITY JUSTICE CENTER SHELTON, WA CONCEPTUAL DESIGN Gross Floor Area: 50,000 SF BUILDING: JAIL REPLACEMENT Date:August 30, 2024 ITEM DESCRIPTION QUANTITY UNIT UNIT COST TOTALS B20 EXTERIOR CLOSURE B2010 Exterior Walls B2011 Exterior wall construction Exterior wall construction, masonry veneer w/ CMU backup wall 11,776 SF 98.00 1,154,048 B3014 Flashings and trim Sheet metal flashings and trim at building exterior 1 LS 57,702.40 57,702 Total For Exterior Walls 1,211,750 B2020 Exterior Windows 3,430 B2021 Windows HM Framed, security rated glazing 2,944 SF 225.00 662,400 Total For Exterior Windows 662,400 B2030 Exterior Doors B2030 Exterior Doors HM door and HM frame, single, 3'-0" x 7'-0"10 EA 3,140.00 31,400 Lobby doors 1 PR 10,500.00 10,500 Overhead doors, 18'-0" x 14'-0"1 EA 25,000.00 25,000 Specialty hardware 1 LS 50,000.00 50,000 Total For Exterior Doors 116,900 B30 ROOFING B3010 Roof Covering B3011 Roof finishes Standing seam metal roofing system 50,000 SF 32.80 1,640,000 B3012 Traffic toppings and paving membranes Walkway pads, not required N/A B3014 Flashings and trim Sheet metal flashings and trim at roof 1 LS 92,500.00 92,500 B3016 Gutters and downspouts Roof drainage included in plumbing estimate N/A Miscellaneous Rough carpentry / equipment curbs 1 LS 66,000.00 66,000 Fall restraint anchors 1 EA 50,000.00 50,000 Total For Roofing 1,848,500 Page 24 of 27 MASON COUNTY COMMUNITY JUSTICE CENTER SHELTON, WA CONCEPTUAL DESIGN Gross Floor Area: 50,000 SF BUILDING: JAIL REPLACEMENT Date:August 30, 2024 ITEM DESCRIPTION QUANTITY UNIT UNIT COST TOTALS C10 INTERIOR CONSTRUCTION C1010 Partitions C1011 Fixed partitions CMU walls 37,500 SF 38.50 1,443,750 GWB walls, 6" stud, GWB each side 37,500 SF 19.35 725,625 Add for plywood at interior walls / Impact resistant 7,500 SF 4.15 31,125 C1017 Interior windows and storefronts Interior storefront glazing 1 ALLOW 100,000.00 100,000 Caulking, sealants and firestopping Caulking, sealants, and firestopping 50,000 GFA 0.56 28,000 Total For Interior Partitions 2,328,500 C1020 Interior Doors C1021 Interior doors Interior doors, frames and hardware HM door, flush, single, 3'-0" x 7'-0"75 EA 3,250.00 243,750 Specialty hardware, rated doors 1 LS 100,000.00 100,000 Total For Interior Doors 343,750 C1030 Specialties C1035 Identifying devices Code signage 50,000 SF 0.26 13,000 Wayfinding and room identification signage 50,000 SF 0.60 30,000 C1037 General fittings and misc. metals Miscellaneous metals, allow 0.2#/SF 10,000 LB 5.00 50,000 Fire extinguisher cabinets 13 EA 370.00 4,810 Cornerguards 1 LS 5,000.00 5,000 Misc specialties 50,000 SF 7.50 375,000 Total For Fittings and Specialty Items 477,810 C20 STAIRS C2010 Stair Construction C2010 Stair Construction Stairs 4 FLT 35,000.00 140,000 Total For Stair Construction 140,000 C30 INTERIOR FINISHES C3010 Wall Finishes C3012 Wall finishes to interior walls 50,000 GFA 10.10 505,000 Total For Wall Finishes 505,000 C3020 Floor Finishes C3024 Flooring 50,000 GFA 13.45 672,500 Total For Floor Finishes 672,500 Page 25 of 27 MASON COUNTY COMMUNITY JUSTICE CENTER SHELTON, WA CONCEPTUAL DESIGN Gross Floor Area: 50,000 SF BUILDING: JAIL REPLACEMENT Date:August 30, 2024 ITEM DESCRIPTION QUANTITY UNIT UNIT COST TOTALS C3030 Ceiling Finishes C3031 Ceiling finishes 50,000 SF 9.65 482,500 Total For Ceiling Finishes 482,500 D10 VERTICAL TRANSPORTATION D1010 Elevator & Lift D1011 Passenger elevators N/A Total For Elevator & Lifts D20 PLUMBING D2010 Plumbing Plumbing systems, complete 50,000 GFA 50.00 2,500,000 Total For Plumbing 2,500,000 D30 HVAC D3010 HVAC HVAC systems, complete 50,000 GFA 71.00 3,550,000 Total For HVAC 3,550,000 D40 FIRE PROTECTION D4010 Fire Protection Fire Protection systems, complete 50,000 GFA 7.50 375,000 Total For Fire Sprinkler System 375,000 D50 ELECTRICAL D5000 Electrical D5010 Electrical Service and Distribution 50,000 GFA 26.00 1,300,000 D5020 Lighting and Branch Wiring Machine and equipment power 50,000 GFA 4.50 225,000 User convenience power 50,000 GFA 5.90 295,000 Lighting systems 50,000 GFA 28.50 1,425,000 Lighting controls 50,000 GFA 3.70 185,000 D5031 Public address and music systems 50,000 GFA 1.40 70,000 D5033 Telephone/data systems 50,000 GFA 8.10 405,000 D5034 Call systems 50,000 GFA 3.05 152,500 D5035 AV/TV systems 50,000 GFA 0.50 25,000 D5037 Fire alarm system 50,000 GFA 6.65 332,500 D5038 Security and detection systems Access control/intruder detection 50,000 GFA 12.20 610,000 CCTV systems 50,000 GFA 9.60 480,000 D5091 Grounding systems 50,000 GFA 0.50 25,000 D5092 Emergency light and power systems 50,000 GFA 16.00 800,000 D5095 Testing 50,000 GFA 1.65 82,500 Total For Electrical 6,412,500 Page 26 of 27 MASON COUNTY COMMUNITY JUSTICE CENTER SHELTON, WA CONCEPTUAL DESIGN Gross Floor Area: 50,000 SF BUILDING: JAIL REPLACEMENT Date:August 30, 2024 ITEM DESCRIPTION QUANTITY UNIT UNIT COST TOTALS E10 EQUIPMENT E1010 Equipment E1026 Detention equipment Penal rated toilet accessories 83 EA 5,600.00 464,800 Steel detention doors & frames 83 EA 9,500.00 788,500 Misc equipment 1 LS 350,000.00 350,000 Total For Equipment 1,603,300 E20 FIXED FURNISHINGS E2010 Fixed Furnishing E2012 Fixed casework Fixed Casework 50,000.0 GFA 10.50 525,000 E2013 Blinds and other window treatments Window treatements N/A Total For Fixed Furnishings 525,000 F10 SPECIAL STRUCTURES F1010 Special Structure No work anticipated N/A Total For Special Structure F1020 Special Construction No work anticipated N/A Total For Special Construction Page 27 of 27 130 Mason County Justice Center | Pre-Design Study Appendix H - Preliminary LEED Analysis LOCATION & TRANSPORTATION LEED FOR NEIGHBORHOOD DEVELOPMENT LOCATION Avoid development on inappropriate sites, reduce vehicle distance traveled; enhance livability and improve human health by encouraging daily physical activity. Projects attempting this credit are not eligible to earn points under other Location and Transportation credits. SENSITIVE LAND PROTECTION *Locate the development footprint on land that has been previously developed (Jail Reno. + BH already do this I believe) Build the economic and social vitality of communities, encourage project location in areas with development constraints and promote the ecological, cultural, and community health of the surrounding area while understanding the needs and goals of existing residents and businesses. HIGH PRIORITY SITE *Census tract 9606: Shelton hits a few of the points in option 1-path 1, should be able to get at least 1 point. Create economic and social vitality of communities, encourage project location in areas with development constraints and promote the ecological, cultural, and community health of the surrounding area while understanding the needs and goals of existing residents and businesses. SURROUNDING DENSITY & DIVERSE USES *Walk score of 75 – 3 pts Conserve land and protect farmland and wildlife habitat by encouraging development in areas with existing infrastructure. To support neighborhood and local economies, promote walkability, and low or no carbon transportation, and reduce vehicle distance traveled for all. To improve public health by encouraging daily physical activity. ACCESS TO QUALITY TRANSIT Encourage development in locations shown to have multi- modal transportation choices or otherwise reduced motor vehicle use, thereby reducing greenhouse gas emissions, air pollution, and other environmental and public health harms associated with motor vehicle use. BICYCLE FACILITIES Promote bicycling and transportation efficiency and reduce vehicle distance traveled. To improve public health by encouraging utilitarian and recreational physical activity. REDUCED PARKING FOOTPRINT *Bioswales Minimize the environmental harm associated with parking facilities, including automobile dependence, land consumption, and rainwater runoff. GREEN VEHICLES *HVO diesel – another point could be granted for raw materials, material ingredients, or life cycle impact reduction if this route is taken. Reduce pollution by promoting alternatives to conventionally fueled automobiles. SUSTAINABLE SITES *CONSTRUCTION ACTIVITY POLLUTION PREVENTION Reduce pollution from construction activities by controlling soil erosion, waterway sedimentation, and airborne dust that disproportionately impact frontline communities. SITE ASSESSMENT Assess site conditions, environmental justice concerns, and cultural and social factors, before design to evaluate sustainable options and inform related decisions about site design. PROTECT OR RESTORE HABITAT *Native plants restoring 30% of site - vegetated roof w/ native plants – covered parking? (Behavior Health) Could be tied with heat island prevention and/or storm water management. Could also count as an “Innovation Credit” if the native plants grow food. Conserve existing natural areas and restore damaged areas to provide habitat and promote biodiversity. OPEN SPACE Create exterior open space that encourages interaction 131Mason County Justice Center | Pre-Design Study with the environment, social interaction, passive recreation, and physical activities. RAINWATER MANAGEMENT *For option 1, the project is in the 91st percentile for rainwater, could be 3 points, would probably need a consultant. *Could get points through option 2 with the use of bioswales in the parking and surrounding site. Reduce runoff volume and improve water quality by replicating the natural hydrology and water balance of the site, based on historical conditions and undeveloped ecosystems in the region to avoid contributing to flooding downstream in frontline communities. HEAT ISLAND REDUCTION *Pavement and roofing choice Minimize inequitable effects on micro climates and human, especially frontline communities, and wildlife habitats by reducing heat islands. LIGHT POLLUTION REDUCTION Increase night sky access, improve nighttime visibility, and reduce the consequences of development for wildlife and people. WATER EFFICIENCY *OUTDOOR WATER USE REDUCTION Reduce outdoor potable water consumption and preserve no and low-cost potable water resources. *INDOOR WATER USE REDUCTION Reduce outdoor potable water consumption and preserve no and low-cost potable water resources. *BUILDING LEVEL WATER METERING Conserve low cost potable water resources and support water management and identify opportunities for additional water savings by tracking water consumption. OUTDOOR WATER USE REDUCTION *Clover lawns only need 25% of the water that grass does, this could help bring that outdoor water use down the 30% option 2 requires. Clover also has the bacteria to break down Nitrogen molecules (which is in the building life impact reduction, and could count for 1/3 requirements) *Using Native grasses can also make option 1: no Irrigation required, possible. Native grasses don’t need people and irrigation, they are adapted to survive in this environment by themselves. To reduce outdoor potable water consumption and preserve no and low-cost potable water resources. INDOOR WATER USE REDUCTION *Low flow fixtures, consultant needed Reduce outdoor potable water consumption and preserve no and low-cost potable water resources. OPTIMIZE PROCESS WATER USE *Air source is less expensive than water source and ground water Conserve low-cost potable water resources used for mechanical processes while controlling corrosion and scale in the condenser water system. WATER METERING Conserve low-cost potable water resources and support water management and identify opportunities for additional water savings by tracking water consumption. Energy And Atmosphere *FUNDAMENTAL COMMISSIONING AND VERIFICATION Support the design, construction, and eventual operation of a project that meets the owner’s project requirements for energy, water, indoor environmental quality, and durability. *MINIMUM ENERGY PERFORMANCE Promote resilience and reduce the environmental and economic harms of excessive energy use and greenhouse gas emissions that disproportionately impact frontline communities by achieving a minimum level of energy efficiency for the building and its systems. *BUILDING LEVEL ENERGY METERING Support energy management and identify opportunities for additional energy savings by tracking building-level energy use. *FUNDAMENTAL REFRIGERANT MANAGEMENT Reduce ozone depletion and global warming potential Appendix H - Preliminary LEED Analysis 132 Mason County Justice Center | Pre-Design Study Appendix H - Preliminary LEED Analysis and support early compliance with the Kigali Amendment to the Montreal Protocol while minimizing direct contributions to climate change. ENHANCED COMMISSIONING *Hire a Cx consultant – more enhanced inspection could achieve an additional 2 credits To further support the design, construction, and eventual operation of a project that meets the owner’s project requirements for energy, water, indoor environmental quality, and durability. OPTIMIZE ENERGY PERFORMANCE *More solar & all electric Achieve increasing levels of energy performance beyond the prerequisite standard to reduce environmental and economic harms associated with excessive energy use and greenhouse gas emissions that disproportionately impact frontline communities. ADVANCED ENERGY METERING Support energy management and identify opportunities for additional energy savings by tracking building-level and system-level energy use. GRID HARMONIZATION *Not feasible for program Increase participation in demand response technologies and programs that make energy generation and distribution systems more efficient, increase grid reliability, and reduce greenhouse gas emissions. RENEWABLE ENERGY PRODUCTION *More solar panels = more credits Reduce the environmental and economic harms associated with fossil fuel energy by increasing self- supply of renewable energy. ENHANCED REFRIGERANT MANAGEMENT *Consultant needed, could use a new, more sustainable refrigerant; helps with indoor air quality *Possible to use wind catchers? (wind tower, wind scoop) ex: BedZed Reduce ozone depletion and support early compliance with the Montreal Protocol while minimizing direct contributions to climate change. MATERIALS AND RESOURCES *STORAGE AND COLLECTION OF RECYCLABLES Reduce the waste that is generated by building occupants and hauled to and disposed of in landfills. BUILDING LIFE CYCLE IMPACT REDUCTION *Requires life cycle assessment; consultant needed (this would be a good project to test cove.tool on, they can be a consultant for many if not all of the other categories, too). Encourage adaptive reuse and optimize the environmental performance of products and materials. ENVIRONMENTAL PRODUCT DECLARATIONS *Look at 2030 Palette, or Carbon Smart Materials palette Encourage the use of products and materials for which life-cycle information is available and that have environmentally, economically, and socially preferable life-cycle impacts. To reward project teams for selecting products from manufacturers who have verified improved environmental life-cycle impacts. SOURCING OF RAW MATERIALS Encourage the use of products and materials for which life cycle information is available and that have environmentally, economically, and socially preferable life cycle impacts. To reward project teams for selecting products verified to have been extracted or sourced in a responsible manner. MATERIAL INGREDIENTS Encourage the use of products and materials for which life-cycle information is available and that have environmentally, economically, and socially preferable life-cycle impacts. To reward project teams for selecting products for which the chemical ingredients in the product are inventoried using an accepted methodology and for selecting products verified to minimize the use and generation of harmful substances. To reward raw material manufacturers who produce products verified to have improved life-cycle impacts. CONSTRUCTION AND DEMOLITION WASTE MANAGEMENT *Include Korsmo in integrated process for this; consultant needed Reduce construction and demolition waste disposed of in landfills and incineration facilities by recovering, reusing, and recycling materials. INDOOR ENVIRONMENTAL QUALITY 133Mason County Justice Center | Pre-Design Study Appendix H - Preliminary LEED Analysis *MINIMUM INDOOR AIR QUALITY PERFORMANCE Prevent or minimize exposure of building occupants, indoor surfaces, and ventilation air distribution systems to environmental tobacco smoke. *ENVIRONMENTAL TOBACCO SMOKE CONTROL Prevent or minimize exposure of building occupants, indoor surfaces, and ventilation air distribution systems to environmental tobacco smoke. ENHANCED INDOOR AIR QUALITY STRATEGIES Promote occupants’ comfort, well-being, and productivity by improving indoor air quality. LOW-EMITTING MATERIALS *Consultants needed for materials Reduce concentrations of chemical contaminants that can damage air quality, human health, productivity, and the environment. CONSTRUCTION INDOOR AIR QUALITY MANAGEMENT PLAN Promote the well-being of construction workers and building occupants by minimizing indoor air quality problems associated with construction and renovation. INDOOR AIR QUALITY ASSESSMENT *Hire a consultant to test Establish better quality indoor air in the building after construction and during occupancy. THERMAL COMFORT *Could be done through staff controls? Maybe? Promote occupants’ productivity, comfort, and well-being by providing quality thermal comfort. INTERIOR LIGHTING *Surface reflectivity, lighting could vary in temperature to go with circadian rhythm, good for wellbeing, be mindful of creating glare Issues with temperature clash. Avoid glare with material choice (has the same effect with acoustics). Staff controls for lighting in BH (common spaces)? Promote occupants’ productivity, comfort, and well-being by providing high-quality lighting. DAYLIGHT *Light wells (S), Light shelf (N) = no views out, no direct solar gain Solar study needed (Revit) Connect building occupants with the outdoors, reinforce circadian rhythms, and reduce the use of electrical lighting by introducing daylight into the space. ACCESS TO QUALITY VIEWS *For BH; this one is probably not possible, but if the city made a public art initiative down town maybe it could be along with native tree plantings; again big maybe. Give building occupants a connection to the natural outdoor environment by providing quality views. ACOUSTIC PERFORMANCE *Hire a consultant Provide workspaces and classrooms that promote occupants’ well-being, productivity, and communications through effective acoustic design. Innovation *LEED Innovation Credits can be used for innovation, 1-2 pts each. Listed below are some innovation credits that could be applied to this project. The purpose of the Innovation category is to recognize projects for innovative building features and sustainable building practices and strategies. LOCAL FOOD PRODUCTION: 1 PT Improve human health and well-being and increase community involvement in, and education about, food production. COMMUNITY OUTREACH AND INVOLVEMENT: 1 PT Encourage responsiveness to community needs by involving the people who live or work in the community in project design and planning and in decisions about how it should be improved or how it should change over time. WALKABLE PROJECT SITE: 1 PT *Even though this is only one point, due to the site 134 Mason County Justice Center | Pre-Design Study Appendix H - Preliminary LEED Analysis location in town and Shelton being an “opportunity zone” according to their census, this would be a good strategy to weave the project into its context and reach the community. Incorporate design elements that promote walking, biking, and other non-motorized transportation on the project site and in the surrounding community to reduce vehicle distance traveled, increase public health, and enhance community participation. BIRD COLLISION DETERRENCE: 1PT Reduce bird injury and mortality from in-flight collisions with buildings. Olympia, WA SageGeotechnical.com August 1, 2024 Transmitted via email to: ddean@bcradesign.com BCRA, Inc. 2106 Pacific Ave., Ste 300 Tacoma, WA 98402 Attn: Mr. DJ Dean, RA, NCARB, LEED AP, Senior Associate Architect Re: Preliminary Geotechnical and Environmental Due Diligence Findings Mason County Community Justice Center Shelton, Washington Sage Project No. 060001 Dear Mr. Dean: At the request of BCRA, Inc. (project architect), Sage Geotechnical, LLC (Sage) has provided preliminary geotechnical and environmental due diligence services in support of the Mason County Community Justice Center project in Shelton, Washington. Findings are summarized herein. PROJECT UNDERSTANDING Mason County (project owner) is assessing the sites /parcels listed in Table 1 as potential locations for its new community justice center and has requested a due diligence study of each. The sites are located within the red rectangle shown on Figure 1. Hereafter, the sites will be referred to collectively as “the site.” Table 1. Site Addresses and Parcel Numbers Site Address Parcel Number 419 North 4th Street 320195102001 415 North 5th Street 411 North 4th Street 426 West Cedar Street 320195107005 303 North 4th Street 320195107007 At the time of this writing, the project is expected to include expansion of the existing jail or construction of a new jail . Regardless of the alternative selected, multiple stories will be Mason County Community Justice Center August 1, 2024 2 SageGeotechnical.com constructed to provide additional housing. A standalone behavioral health building will be constructed south of the existing jail . ENVIRONMENTAL DUE DILIGENCE REVIEW Sage completed a screening -level environmental assessment of the site to identify hazardous materials that may be encountered during construction. Sage subcontracted LightBox Environmental Data Resources (LightBox EDR) to procure historical documents1 and search the environmental databases of federal, state, and local agencies. The resultant data were used to assess the potential for contamination within, or adjacent to, the site boundaries. Given the nature of contaminant migration, properties upstream and downstream of the site also were assessed for known or potential subsurface contamination. Sage completed a visual reconnaissance of the site and observed no evidence of contamination or geologic hazards . Summary of Findings Sage reviewed the following data for properties within, and adjacent to, the site: • Regulatory database findings. • SANBORN® Fire Insurance Maps. • Historical aerial photographs. • Historical topographic maps. • City Directory listings. The data package prepared by LightBox EDR lists nine potential environmental concerns within the site boundaries and six potential environmental concerns within 500 feet (ft) of the site. Details are provided in Attachment 1. A copy of the LightBox EDR data package is provided in Attachment 2. Although not identified as a site with documented contamination release, Sage noted during its site visit that a single-bay fuel pump with an underground storage tank is located in the southeast corner of the 411 North 4th Street site (the jail). Sites of Concern Based on Sage’s review of available historical and regulatory data, there are nine potential environmental concerns at the site, but none are considered to be significant . Still, contamination may be encountered during earthwork construction. The contractor should be made aware of this potential and should report any soil staining, odor, or other evidence of contamination. Procedures should be developed for stockpiling suspect soils and for collecting 1 The SANBORN® Fire Insurance Maps, historical aerial photographs, historical topographic maps, and City Directory listings in Attachment 2. Mason County Community Justice Center August 1, 2024 3 SageGeotechnical.com characterization samples . Contaminated materials should be disposed of in accordance with current regulations. Based on Sage’s review of available historical and regulatory data , there are six potential environmental concerns within 500 ft of the site, but the only significant environmental concern is at the “4th and Franklin Under Road” location , where non-halogenated solvents and unspecified petroleum products are awaiting cleanup. This location is downgradient and approximately 450 ft southeast of the site. Redevelopment of 411 N orth 4th Street will require removal of a fuel pump and underground storage tank. Typical budget contingencies should be included in project plans. GEOTECHNICAL DUE DILIGENCE REVIEW Based on Sage’s review of historical building plans (Alke & Associates 1992), the existing jail is supported on 12 -inch-diameter auger cast piles. Logs of nearby borings and geologic maps of the region (Schasse et al. 2003) indicate that the area surrounding the site is underlain by saturated glacial outwash. Glacial outwash typically consists of loose to medium dense sand and gravel. When saturated, glacial outwash often becomes susceptible to seismically induced liquefaction and settlement. Sage recommends assuming that the same foundation type will be required regardless of whether a building expansion or replacement is selected. Geotechnical borings should be advanced at the site to assess seismic risk and develop foundation support requirements. Pending the results of the geotechnical borings, Sage recommends that the structure is supported on either: • Driven or drilled piles that extend approximately 80 ft below ground surface (bgs) or • Tightly spaced, rigid inclusion ground improvement that extends 50 ft bgs. If a building expansion is selected, the design team should consider t he vibrations produced by pile driving. Micropiles may be the most feasible deep foundation type where new and existing structures connect. A high groundwater table may be present at the site, and construction of a basement may be costly. USE OF THIS LETTER Sage Geotechnical, LLC has prepared this technical memorandum for the exclusive use of BCRA, Inc.; Mason County; and their designated representatives for specific application to the Mason County Community Justice Center project in Shelton, Washington. No other party is entitled to rely on the information, conclusions, and recommendations included in this document without the express written consent of Sage Geotechnical. Reuse of the information, conclusions, and recommendations provided he rein for extensions of the project or for any Mason County Community Justice Center August 1, 2024 4 SageGeotechnical.com other project, without review and authorization by Sage Geotechnical, shall be at the user’s sole risk. Sage Geotechnical warrants that, within the limitations of scope, schedule, and budget, its services have been provided in a manner consistent with that level of skill and care ordinarily exercised by members of the profession currently practicing in the same locality and under similar conditions. Sage Geotechnical makes no other warranty, either express or implied. CLOSING We appreciate the opportunity to assist you with this project. If you have questions or comments, please contact Calvin McCaughan at (253) 306 -2362 or at calvinm@sagegeotechnical.com. SAGE GEOTECHNICAL, LLC Calvin McCaughan, PE Lance Levine, PE Principal Senior Engineer LGL/CAM/MCS [HTTPS://SAGEGEOTECHNICAL.SHAREPOINT.COM/SITES/SAGEGEOTECHNICAL/SHARED DOCUMENTS/PROJECTS/060 BCRA, INC/001 MASON COUNTY COMMUNITY JUSTICE CENTER/R/MASON COUNTY COMMUNITY JUSTICE CENTER PRELIMINARY LETTER 8.1.2024.DOCX] Attachments: Figure 1. Listed Sites Map Attachment 1. Regulatory Database Findings Attachment 2. The EDR Radius Map™ Report with GeoCheck® REFERENCES Harold E. Dalke AIA & Associates. 1992. Plan Set: New Mason County Jail Facility, Shelton, Washington. May 20. Schasse, H.W., R.L. Logan, M. Polenz, and T.J. Walsh. 2003. Geologic Map of the Shelton 7.5- minute Quadrangle, Mason and Thurston Counties, Washington. Washington State Department of Natural Resources, Washington Division of Geology and Earth Resources. 1 Listed Sites MapMason County Community Justice CenterShelton, Washington Figure Source: Mason County WA GIS 2024 Legend Target Property 0'200'400' N Mason County Courthouse 419 North 4th Street 7 Listings Mason County Transfer Station 410 North 5th Street 1 Listing Simpson Matlock Woodwaste Landfill (Green Diamond Matlock Landfill) 600 West Franklin Street 1 Listing Mason County Jail 411 North 5th Street 1 Listing Simpson Timber Company 215 North 3rd Street 1 Listing 4th and Franklin Under Road North 4th Street and West Franklin Street 1 Listing Bank of America Shelton 425 West Franklin Street 1 Listing Garage Motor Pool and Simpson Timber North 3rd Street and West Franklin Street 2 Listings DRAFT 419 North 4th Street 415 North 5th Street 303 North 4th Street 426 West Cedar Street 411 North 4th Street Existing Underground Storage Tank and Fuel Pump 411 North 4th Street Mason County Agenda Request Form To: Board of Mason County Commissioners Item No. From: CCD Dracobly Ext: 313 Department: Sheriff's Office Briefing: ☒ Action Agenda: ☐ Public Hearing: ☐ Special Meeting: ☐ Briefing Date(s): Click or tap here to enter text. Agenda Date(s): Click or tap here to enter text. Internal Review: ☒ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☒ Other (Please ensure proper internal review channels have been followed, this is the responsibility of the requesting Department) Item: The Mason County Sheriff’s Office (MCSO) was recently awarded a competitive grant from the Washington Association of Sheriffs and Police Chiefs (WASPC) to expand the County’s Co-Responder program through the addition of a third Co-Responder team. Background/Executive Summary: Grant Award Summary The current provider for these services is Olympic Health and Recovery Services (OHRS). The intent is to expand their current contract with Mason County to provide the additional services. Billings for these services will be based on a monthly reimbursement from WASPC to Mason County. - Year One (10/1/2025 – 6/30/2026): $176,148.36 (with a local match of $5,400) - Year Two (7/1/2026 – 6/30/2027): $201,755.80 (with a local match of $32,571.68) - Total Award: $377,904.16 While our application sought full funding in the amount of $433,080.20 for both years, WASPC was only able to partially fund Year Two due to statewide demand. Justification This request is consistent with both statutory and local policy requirements for Treatment Sales Tax (TST) funding: - RCW 82.14.460 authorizes TST funds for mental health and substance use disorder treatment services, including diversion and early intervention programs. - Mason County Resolution No. 2021-042, Item 9, allows for: “Funding for increased criminal justice costs related to substance use or mental illness when treatment is a component of the response.” The Co-Responder model is a direct fit for these objectives, reducing jail bookings and emergency room transports while providing individuals in crisis with immediate access to care. This request represents an expansion of an already successful program currently operating in Mason County. The existing Co-Responder initiative has demonstrated measurable impact in resolving crisis calls in the field, reducing recidivism, and improving public safety outcomes through behavioral health intervention. Furthermore, a significant percentage of mental health-related calls for service responded to by the Sheriff’s Office involve co-occurring substance use. This dual-diagnosis dynamic reinforces the value of the Co-Responder approach, which provides real-time assessment and linkage to both mental health and substance abuse services. This funding request ensures that the program’s success can be sustainably scaled to meet growing demand in our community. Associated Costs/Budget Impact (amount, funding source, budget amendment, etc.): Request for TST Support To ensure full continuation of the Co-Responder program over the two-year grant term, MCSO is requesting a TST allocation of $5,400 for Year One and $32,571.68 for Year Two to fulfill the local match obligations. Note: These funds will not be required until mid-2026, when the second year of the grant begins. Public Outreach: N/A Requested Action: Approval for TST $5,400 allocation for Year One (2026) and a $32,571.68 TST allocation for Year Two (2027) to close the required funding gap and maintain full program operations. Attachment(s): 2025-2027 TST Funding request Email from WASPC Email to Housing and Behavioral Health Board 1 Jason Dracobly From:Jennifer Beierle Sent:Monday, July 7, 2025 12:39 PM To:Jason Dracobly Subject:FW: TST Funding Request Attachments:2025-2027 TST funding request.pdf From: Jennifer Beierle Sent: Wednesday, July 2, 2025 4:35 PM To: David Windom <DWindom@masoncountywa.gov>; Melissa Casey <MCasey@masoncountywa.gov> Cc: Tanessa Noll <TNoll@masoncountywa.gov>; Travis Adams <TAdams@masoncountywa.gov>; Jason Dracobly <JDracobly@masoncountywa.gov>; Trevor Severance <TSEVERANCE@masoncountywa.gov> Subject: TST Funding Request Hi Dave & Melissa, Attached is the letter to the Housing & Behavioral Health Board requesting Treatment Sales Tax as grant match for the Co-Responder grant that we received through WASPC. Please let me know if you need anything else for this request. Thank you, Jennifer Beierle Budget & Finance Manager Mason County Support Services 411 N 5th St, Shelton, WA 98584 Office: (360) 427-9670 ext. 532 1 Jason Dracobly From:Trevor Severance Sent:Thursday, May 1, 2025 5:45 AM To:Jason Dracobly; Tanessa Noll Subject:FW: 25-27 MHFR RFA Process Attachments:Multi-Year Budget Worksheet Template - MHFR 25-27.xlsx From: Jamie Weimer <jweimer@waspc.org> Sent: Wednesday, April 30, 2025 3:51 PM Cc: MHFR <MHFR@waspc.org> Subject: 25-27 MHFR RFA Process Good afternoon. The Washington State Legislature adopted SB 5167, 25-27 fiscal biennium operating appropriations. From our initial review of the bill, the MHFR program will receive funding for the next biennium. The bill is on the Governor's desk; however, has not yet been signed. The bulk of the allocation will support programs in Trueblood phases I, II, and III, meaning more programs will be eligible for these funds. Please note, WASPC will not have our final MHFR budget until we sign an agreement with the Criminal Justice Training Commission. We have also requested ongoing grant funds from the Health Care Authority to support co-responder programs outside of Trueblood phases I, II, and III. As we work through the 25-27 MHFR award process, WASPC is requesting all applicants to review the budget originally submitted with your application and submit a revised budget that focuses on meeting the basic needs of your program for maintenance or implementation. All revised budgets must be submitted using the attached budget worksheet to mhfr@waspc.org. Do not return any other budget documents or return the budget worksheet in a pdf file. Be sure to include any expenses (indirect) that may have been omitted from original budget submissions. To keep the award process progressing, we request all revised budgets by Friday, May 9th. Sincerely, Jamie Jamie Weimer, Projects and Programs Manager Washington Association of Sheriffs and Police Chiefs Email: jweimer@waspc.org | Cell: (360) 259-2494 Caution: External Email Warning! This email has originated from outside of the Mason County Network. Do not click links or open attachments unless you recognize the sender, are expecting the email, and know the content is safe. If a link sends you to a website where you are asked to validate using your Account and Password, DO NOT DO SO! Instead, report the incident. __________________________________________________________________________________________________________ Mason County Housing & Behavioral Health Board c/o Public Health and Human Services 415 N 6th Street Shelton, WA 98584 Dear Members of the Housing & Behavioral Health Board, I am pleased to inform you that Mason County has been awarded grant funding in the amount of $377,904.16 from the Washington Association of Sheriffs and Police Chiefs (WASPC) to support the addition of a third Co-Responder team. This expanded program will enhance our ongoing efforts to provide collaborative, community-based behavioral health crisis response services in partnership with law enforcement. The grant funding covers the period from July 1, 2025 through June 30, 2027. The award includes a local match requirement of $37,971.68 ($5,400 in year 1 and $32,571.68 in year 2). Mason County is requesting to utilize Treatment Sales Tax (TST) funding to fulfill these match obligations. We believe the continued investment in Co-Responder teams aligns closely with the goals and priorities of the Housing & Behavioral Health Advisory Board and the TST program by promoting public safety, reducing recidivism, and improving outcomes for individuals experiencing behavioral health crisis. We appreciate your consideration of this funding request and welcome the opportunity to provide additional information or present this proposal in greater detail at an upcoming meeting. Thank you for your continued support and dedication to improving housing and behavioral health services in Mason County. Sincerely, Jennifer Beierle Budget and Finance Manager Mason County Mason County Support Services Department 411 North 5th Street Shelton, WA 98584 360.427.9670 ext. 419 Budget Management Commissioner Administration Emergency Management Facilities, Parks & Trails Human Resources Information Services Labor Relations Risk Management Mason County Agenda Request Form To: Board of Mason County Commissioners Item No. From: Melissa Casey Ext: 404 Department: Public Health Briefing: ☒ Action Agenda: ☒ Public Hearing: ☐ Special Meeting: ☐ Briefing Date(s): 7/14/25 Agenda Date(s): 7/22/25 Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other (Please ensure proper internal review channels have been followed, this is the responsibility of the requesting Department) Item: Housing & Essential Needs Program Contract Extension Background/Executive Summary: The Consolidated Homeless Grant (CHG) contract for the FY26-27 biennium between the Department of Commerce and local governments were not received by the effective date July 1, 2025. Consequently, execution of subcontracts with the local homeless service providers has also been delayed, and the contract with the new Housing & Essential Needs (HEN) provider has not been approved by the BoCC. As a result, there is a gap in service to clients receiving HEN benefits such as rental assistance, and a new provider has not been approved to transition delivery of services from the outgoing provider Community Action Council of Lewis, Mason, & Thurston Counties (CAC). The most efficient and effective method to ensure clients continue to be served in the interim is to execute a short-term (one-month) amendment with the existing HEN provider for the month of July, allowing for benefits to be paid for the month of August. The CHG contract and non-profit provider subcontracts are expected to be executed by the end of July. Associated Costs/Budget Impact (amount, funding source, budget amendment, etc.): Funding Source: SFY26 Consolidated Homeless Grant Impacts: The 2026-2027 Consolidated Homeless Grant has not been fully executed between Mason County and the Department of Commerce. The alternate fund source is 2163 (Local Document Recording Fees); however, this would reduce the amount of 2163 available funds in FY27. The award amount for the FY26-27 HEN provider will be reduced by this amount ($102,780) due to the services being provided by Community Action Council of Lewis, Mason, & Thurston Counties in July 2025. Public Outreach: Public Health is receiving calls from HEN clients whose rent has not been paid and the accrual of late fees, and community partners working with HEN clients have expressed concern and confusion with the process. Outreach would be conducted by CAC to notify HEN clients and community partners of the continuation of services. Requested Action: Move contract amendment to 7/22 action agenda for approval Attachment(s): Community Action Council Contract #23-048 Amendment #1 1 Contract Between Mason County and Community Action Council Professional Services Contract #23-048 Amendment # 2 IT IS MUTUALLY AGREED THEREFORE: That the Original Contract is hereby amended as follows: 1. PURPOSE: The purpose of this amendment is to extend the contract term by one month and add funding to support staff and operations for paying August 2025 rents. 2. FUND SOURCE: Consolidated Homeless Grant 3. AMENDMENT TERM: July 1, 2025 – August 31, 2025 4. TOTAL ADDITIONAL AWARD: Budget Category Total New Budget HEN Admin $8,000 HEN Rent/Fac Support $180,000 HEN Operations $32,000 Total $220,000 5. SCOPE OF WORK: a. Follow the CHG Guidelines SFY 2026-2027 b. Follow the Department of Commerce Housing and Essential Needs (HEN) Updates July 2025 ALL OTHER TERMS AND CONDITIONS of the original Contract remain in full force and effect. IN WITNESS WHEREOF, the undersigned has affixed his/her signature in execution thereof on the ______day of , 2025. CONTRACTOR MASON COUNTY __________________________________ _________________________________ Justin DeFour Sharon Trask, Chair CEO, Community Action Council of Lewis, Mason County Board of County Commissioners Mason, and Thurston Counties Mason County Agenda Request Form To: Board of Mason County Commissioners Item No. From: Ian Tracy Ext: 544 Department: Public Health Briefing: ☒ Action Agenda: ☒ Public Hearing: ☐ Special Meeting: ☐ Briefing Date(s): July 14th, 2025 Agenda Date(s): July 22nd, 2025 Internal Review: ☒ Finance ☐ Human Resources ☒ Legal ☐ IT ☒ Risk ☐ Other (This is the responsibility of the requesting Department) Item: Local Solid Waste Financial Assistance Program Contract Renewal Background/Executive Summary: This biennial contract with the WA Dept. of Ecology(Ecology) funds solid waste technical assistance and code enforcement work for 0.75 FTE over 2 years. The contract has been routed to Legal and Risk for their review. Budget Impact (amount, funding source, budget amendment, etc.): The total contract amount is $175,352.00 (75%/25% match). Ecology provides $131,514.00 and Mason County contributes $43,838.00 from solid waste tipping fees. Public Outreach: N/A Requested Action: Permission for Dave Windom, Director of Public Health and Human Services, to sign the contract on behalf of Mason County. Attachment(s): Contract Agreement No. SWMLSWFA-2025-MaCoPH-00298 SOLID WASTE MANAGEMENT LOCAL SOLID WASTE FINANCIAL ASSISTANCE AGREEMENT BETWEEN THE STATE OF WASHINGTON DEPARTMENT OF ECOLOGY AND MASON COUNTY - PUBLIC HEALTH DEPARTMENT This is a binding Agreement entered into by and between the state of Washington , Department of Ecology, hereinafter referred to as “ECOLOGY,” and MASON COUNTY - PUBLIC HEALTH DEPARTMENT, hereinafter referred to as the “RECIPIENT,” to carry out with the provided funds activities described herein. SWE Mason Co PH GENERAL INFORMATION Project Title: Total Cost: Total Eligible Cost: Ecology Share: Recipient Share: The Effective Date of this Agreement is: The Expiration Date of this Agreement is no later than: Project Type: Project Short Description: Mason County Public Health will spend $175,352.00 to protect human health and the environment by preventing and correcting violations of solid waste rules and regulations and expects to accomplish this goal by providing technical assistance, education, compliance monitoring and enforcement when necessary. Project Long Description: See the Scope of Work section for more detailed information related to individual Tasks . Overall Goal: Provide regional solutions and intergovernmental cooperation ; prevent or minimize environmental contamination through planning and project implementation; and comply with state and local solid and hazardous waste management plans and laws. $175,352.00 $175,352.00 $131,514.00 $43,838.00 07/01/2025 06/30/2027 Solid Waste Enforcement Docusign Envelope ID: 7E274FD0-DC75-49D8-B8CA-4A26BB6D41FC Page 2 of 20State of Washington Department of Ecology Agreement No: Project Title: Recipient Name: SWMLSWFA-2025-MaCoPH-00298 SWE Mason Co PH MASON COUNTY - PUBLIC HEALTH DEPARTMENT RECIPIENT INFORMATION Organization Name: Federal Tax ID: UEI Number:SNAXPBGW4VR4 Mailing Address: Physical Address: Contacts Organization Email: Organization Fax: MASON COUNTY - PUBLIC HEALTH DEPARTMENT 91-6001354 415 N 6th Street Shelton, WA 98584 415 N 6th Street Shelton, Washington 98584 itracy@masoncountywa.gov (360) 427-7787 Template Version 12/10/2020 Docusign Envelope ID: 7E274FD0-DC75-49D8-B8CA-4A26BB6D41FC Page 3 of 20State of Washington Department of Ecology Agreement No: Project Title: Recipient Name: SWMLSWFA-2025-MaCoPH-00298 SWE Mason Co PH MASON COUNTY - PUBLIC HEALTH DEPARTMENT Ian Tracy Environmental Health Manager 415 N 6th Street Shelton, Washington 98584 Email: itracy@masoncountywa.gov Phone: (360) 427-9670 Authorized Signatory Casey Bingham Finance Manager 415 North 6th Street shelton, Washington 98584 Email: caseyb@masoncountywa.gov Phone: (360) 427-9670 Billing Contact Project Manager Authorized Signatory David Windom Director 615 West Alder Shelton, Washington 98584 Email: dwindom@co.mason.wa.us Phone: (360) 427-9670 Template Version 12/10/2020 Docusign Envelope ID: 7E274FD0-DC75-49D8-B8CA-4A26BB6D41FC Page 4 of 20State of Washington Department of Ecology Agreement No: Project Title: Recipient Name: SWMLSWFA-2025-MaCoPH-00298 SWE Mason Co PH MASON COUNTY - PUBLIC HEALTH DEPARTMENT Contacts Project Manager Financial Manager Christina Kullberg PO Box 47775 Olympia, Washington 98504-7775 Email: CKUL461@ecy.wa.gov Phone: (360) 999-3769 Christina Kullberg PO Box 47775 Olympia, Washington 98504-7775 Email: CKUL461@ecy.wa.gov Phone: (360) 999-3769 ECOLOGY INFORMATION Mailing Address: Physical Address: Department of Ecology Solid Waste Management PO BOX 47600 Olympia, WA 98504-7600 Solid Waste Management 300 Desmond Drive SE Lacey, WA 98503 Template Version 12/10/2020 Docusign Envelope ID: 7E274FD0-DC75-49D8-B8CA-4A26BB6D41FC Page 5 of 20State of Washington Department of Ecology Agreement No: Project Title: Recipient Name: SWMLSWFA-2025-MaCoPH-00298 SWE Mason Co PH MASON COUNTY - PUBLIC HEALTH DEPARTMENT AUTHORIZING SIGNATURES RECIPIENT agrees to furnish the necessary personnel , equipment, materials, services, and otherwise do all things necessary for or incidental to the performance of work as set forth in this Agreement . RECIPIENT acknowledges that they had the opportunity to review the entire Agreement , including all the terms and conditions of this Agreement, Scope of Work, attachments, and incorporated or referenced documents, as well as all applicable laws, statutes, rules, regulations, and guidelines mentioned in this Agreement . Furthermore, the RECIPIENT has read, understood, and accepts all requirements contained within this Agreement . This Agreement contains the entire understanding between the parties , and there are no other understandings or representations other than as set forth, or incorporated by reference, herein. No subsequent modifications or amendments to this agreement will be of any force or effect unless in writing , signed by authorized representatives of the RECIPIENT and ECOLOGY and made a part of this agreement . ECOLOGY and RECIPIENT may change their respective staff contacts without the concurrence of either party . This Agreement shall be subject to the written approval of Ecology’s authorized representative and shall not be binding until so approved. The signatories to this Agreement represent that they have the authority to execute this Agreement and bind their respective organizations to this Agreement. Washington State Department of Ecology Solid Waste Management Date Date MASON COUNTY - PUBLIC HEALTH DEPARTMENT Peter Lyon Director David Windom By:By: Template Approved to Form by Attorney General's Office Program Manager Template Version 12/10/2020 Docusign Envelope ID: 7E274FD0-DC75-49D8-B8CA-4A26BB6D41FC Page 6 of 20State of Washington Department of Ecology Agreement No: Project Title: Recipient Name: SWMLSWFA-2025-MaCoPH-00298 SWE Mason Co PH MASON COUNTY - PUBLIC HEALTH DEPARTMENT SCOPE OF WORK Task Number:1 Task Cost: $175,352.00 Task Title:Solid Waste Enforcement Task Description: Activity - Solid Waste Handling Facility/Site Compliance RECIPIENT anticipates performing the following work under this activity : •Compliance monitoring at solid waste handling facilities and sites using the following regulations as applicable to each facility or site: o Chapter 173-350 WAC Solid Waste Handling Standards o Chapter 173-351 WAC Criteria for Municipal Solid Waste Landfills o Chapter 173-304 WAC Minimum Functional Standards for Solid Waste Handling o All related local solid waste regulations or codes •Monitoring of facilities or sites requiring a permit will be accomplished through: o Issuing or renewing permits o At least one inspection annually at each permitted facility or site o Oversight and technical assistance o Review of groundwater data o Annual review of financial assurance •Enforce as necessary RECIPIENT will complete at least one inspection per calendar year at each permitted solid waste facility . RECIPIENT will track facilities monitored and include the information in quarterly progress reports, including uploading a copy of inspection reports conducted in the quarter. New solid waste permit applications and notices of exemption considered during the grant period for facilities not listed may be managed under this agreement. A list of facilities and their permit status is located in the Uploads form on the Application Menu page in EAGL . Activity: Solid Waste Investigation, Assistance, Enforcement RECIPIENT anticipates performing the following work under this activity : •Investigate and resolve solid waste related complaints and concerns •Offer technical assistance about solid waste regulations and how to prevent violations •Provide public education about proper handling and disposal methods, and how to prevent violations •Assist in the proper handling of abandoned or illegally stored junk or nuisance vehicles •Enforce as necessary Template Version 12/10/2020 Docusign Envelope ID: 7E274FD0-DC75-49D8-B8CA-4A26BB6D41FC Page 7 of 20State of Washington Department of Ecology Agreement No: Project Title: Recipient Name: SWMLSWFA-2025-MaCoPH-00298 SWE Mason Co PH MASON COUNTY - PUBLIC HEALTH DEPARTMENT Task Costs Eligible for Reimbursement •Staff salaries and benefits, and indirect not to exceed 30% •Mileage or fuel and maintenance charges for vehicle use on task eligible work •Ordinance development necessary to comply with chapter 173-350 WAC •Costs not listed here but pre-approved in writing by ECOLOGY Task Costs Ineligible for Reimbursement •Costs covered by solid waste facility fees for inspections, permit issuance or renewal •Site clean-up costs including costs for removal, transportation, and disposal •Overtime unless the individual spent 100% of their time on LSWFA activities in the core 40-hour work week •Staff participation in trainings, workshops and or conferences not pre-approved in writing by ECOLOGY •Costs of membership in civic, business, technical and or professional organizations not pre -approved in writing by ECOLOGY •Costs not supported with required documentation Task Goal Statement: The goal of the task is to protect human health and the environment by preventing and correcting solid waste violations through technical assistance and education, compliance monitoring and enforcement when necessary. Task Expected Outcome: With the task budget, RECIPIENT estimates, •140 Properties in compliance (complaints resolved) •26 SW facility inspections - permitted •28 SW facility inspections - exempt •26 Permit issuance/renewal/approval - permitted •28 Permit issuance/renewal/approval - exempt Recipient Task Coordinator: Wendy Matthews Deliverables Solid Waste Enforcement Number Description Due Date 1.1 Task Expected Outcomes are the deliverables and achieved incrementally throughout the biennium. Template Version 12/10/2020 Docusign Envelope ID: 7E274FD0-DC75-49D8-B8CA-4A26BB6D41FC Page 8 of 20State of Washington Department of Ecology Agreement No: Project Title: Recipient Name: SWMLSWFA-2025-MaCoPH-00298 SWE Mason Co PH MASON COUNTY - PUBLIC HEALTH DEPARTMENT BUDGET Funding Distribution EG250414 NOTE: The above funding distribution number is used to identify this specific agreement and budget on payment remittances and may be referenced on other communications from ECOLOGY. Your agreement may have multiple funding distribution numbers to identify each budget. Title: State Model Toxics Control Operating Account (MTCOA) 100% Local Solid Waste Financial Assistance Type: Funding Source %: Description: FDFund: Approved Indirect Costs Rate: Recipient Match %: InKind Interlocal Allowed: InKind Other Allowed: Is this Funding Distribution used to match a federal grant? No Approved State Indirect Rate: 30% 25% No No Funding Title: Funding Source: Funding Expiration Date: Funding Type: Funding Effective Date: SWE Mason Co PH 07/01/2025 06/30/2027 Grant SWE Mason Co PH Task Total Solid Waste Enforcement 175,352.00$ 175,352.00$Total: Template Version 12/10/2020 Docusign Envelope ID: 7E274FD0-DC75-49D8-B8CA-4A26BB6D41FC Page 9 of 20State of Washington Department of Ecology Agreement No: Project Title: Recipient Name: SWMLSWFA-2025-MaCoPH-00298 SWE Mason Co PH MASON COUNTY - PUBLIC HEALTH DEPARTMENT Funding Distribution Summary Recipient / Ecology Share Recipient Share Ecology Share TotalRecipient Match %Funding Distribution Name $$$%131,514.00 175,352.0043,838.0025.00SWE Mason Co PH Total $$43,838.00 131,514.00 $175,352.00 AGREEMENT SPECIFIC TERMS AND CONDITIONS N/A SPECIAL TERMS AND CONDITIONS If the scope of this Agreement includes recycling activity managed or performed by the RECIPIENT at a recycling center (such as a transfer station or drop box location) or other locations, ECOLOGY will not reimburse disposal costs for materials collected or advertised as collected for recycling/reuse or marketed for recycling/reuse under this Agreement , unless approved in writing by ECOLOGY. RECIPIENT must immediately notify ECOLOGY when the RECIPIENT becomes aware that disposal of materials occurred or may occur due to the market conditions for recycled/reused materials. ECOLOGY may deny new costs or require repayment of costs already reimbursed or remove the task from the Agreement or terminate the Agreement. ECOLOGY’s Solid Waste Management (SWM) program will implement a reporting assessment for all RECIPIENTs of grants administered through the SWM program. The assessment determines the RECIPIENT reporting level required throughout the biennium. If RECIPIENT administrative performance or changes in project circumstances trigger a reassessment, RECIPIENT will be notified of any changes to administrative requirements . RECIPIENT shall update the Spending Plan and Outcomes Data Collection form at least quarterly . The Spending Plan and Outcomes Data Collection form must be completed concurrent with the submittal of each payment Request/Progress Report. RECIPIENT shall report outcomes in a manner consistent with instructions in the Local Solid Waste Financial Assistance guidelines. RECIPIENT must submit within thirty (30) days after the expiration date of this Agreement , all financial (including payment requests), performance, and other reports required by this Agreement. ECOLOGY shall have the right to deny reimbursement of payment requests received after this date. GENERAL FEDERAL CONDITIONS If a portion or all of the funds for this agreement are provided through federal funding sources or this agreement is used to match a federal grant award, the following terms and conditions apply to you. A. CERTIFICATION REGARDING SUSPENSION, DEBARMENT, INELIGIBILITY OR VOLUNTARY EXCLUSION: Template Version 12/10/2020 Docusign Envelope ID: 7E274FD0-DC75-49D8-B8CA-4A26BB6D41FC Page 10 of 20State of Washington Department of Ecology Agreement No: Project Title: Recipient Name: SWMLSWFA-2025-MaCoPH-00298 SWE Mason Co PH MASON COUNTY - PUBLIC HEALTH DEPARTMENT 1.The RECIPIENT/CONTRACTOR, by signing this agreement, certifies that it is not suspended, debarred, proposed for debarment, declared ineligible or otherwise excluded from contracting with the federal government, or from receiving contracts paid for with federal funds. If the RECIPIENT/CONTRACTOR is unable to certify to the statements contained in the certification, they must provide an explanation as to why they cannot. 2.The RECIPIENT/CONTRACTOR shall provide immediate written notice to ECOLOGY if at any time the RECIPIENT/CONTRACTOR learns that its certification was erroneous when submitted or had become erroneous by reason of changed circumstances. 3.The terms covered transaction, debarred, suspended, ineligible, lower tier covered transaction, participant, person, primary covered transaction, principal, proposal, and voluntarily excluded, as used in this clause, have the meaning set out in the Definitions and Coverage sections of rules implementing Executive Order 12549. You may contact ECOLOGY for assistance in obtaining a copy of those regulations . 4.The RECIPIENT/CONTRACTOR agrees it shall not knowingly enter into any lower tier covered transaction with a person who is proposed for debarment under the applicable Code of Federal Regulations, debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction. 5.The RECIPIENT/CONTRACTOR further agrees by signing this agreement , that it will include this clause titled “CERTIFICATION REGARDING SUSPENSION, DEBARMENT, INELIGIBILITY OR VOLUNTARY EXCLUSION” without modification in all lower tier covered transactions and in all solicitations for lower tier covered transactions. 6.Pursuant to 2CFR180.330, the RECIPIENT/CONTRACTOR is responsible for ensuring that any lower tier covered transaction complies with certification of suspension and debarment requirements. 7.RECIPIENT/CONTRACTOR acknowledges that failing to disclose the information required in the Code of Federal Regulations may result in the delay or negation of this funding agreement, or pursuance of legal remedies, including suspension and debarment. 8.RECIPIENT/CONTRACTOR agrees to keep proof in its agreement file , that it, and all lower tier recipients or contractors, are not suspended or debarred, and will make this proof available to ECOLOGY before requests for reimbursements will be approved for payment. RECIPIENT/CONTRACTOR must run a search in <http://www.sam.gov> and print a copy of completed searches to document proof of compliance. B. FEDERAL FUNDING ACCOUNTABILITY AND TRANSPARENCY ACT (FFATA) REPORTING REQUIREMENTS: CONTRACTOR/RECIPIENT must complete the FFATA Data Collection Form (ECY 070-395) and return it with the signed agreement to ECOLOGY. Any CONTRACTOR/RECIPIENT that meets each of the criteria below must report compensation for its five top executives using the FFATA Data Collection Form . ·Receives more than $30,000 in federal funds under this award. ·Receives more than 80 percent of its annual gross revenues from federal funds. ·Receives more than $25,000,000 in annual federal funds. Ecology will not pay any invoices until it has received a completed and signed FFATA Data Collection Form . Ecology is required to report the FFATA information for federally funded agreements , including the required Unique Entity Identifier in www.sam.gov <http://www.sam.gov/> within 30 days of agreement signature. The FFATA information will be available to the public at www.usaspending.gov <http://www.usaspending.gov/>. Template Version 12/10/2020 Docusign Envelope ID: 7E274FD0-DC75-49D8-B8CA-4A26BB6D41FC Page 11 of 20State of Washington Department of Ecology Agreement No: Project Title: Recipient Name: SWMLSWFA-2025-MaCoPH-00298 SWE Mason Co PH MASON COUNTY - PUBLIC HEALTH DEPARTMENT For more details on FFATA requirements, see www.fsrs.gov <http://www.fsrs.gov/>. C. FEDERAL FUNDING PROHIBITION ON CERTAIN TELECOMMUNICATIONS OR VIDEO SURVEILLANCE SERVICES OR EQUIPMENT: As required by 2 CFR 200.216, federal grant or loan recipients and subrecipients are prohibited from obligating or expending loan or grant funds to: 1.Procure or obtain; 2.Extend or renew a contract to procure or obtain; or 3.Enter into a contract (or extend or renew a contract) to procure or obtain equipment, services, or systems that use covered telecommunications equipment, video surveillance services or services as a substantial or essential component of any system, or as critical technology as part of any system. As described in Public Law 115-232 <https://www.govinfo.gov/content/pkg/PLAW-115publ232/pdf/PLAW-115publ232.pdf>, section 889, covered telecommunications equipment is telecommunications equipment produced by Huawei Technologies Company or ZTE Corporation (or any subsidiary or affiliate of such entities ). Recipients, subrecipients, and borrowers also may not use federal funds to purchase certain prohibited equipment, systems, or services, including equipment, systems, or services produced or provided by entities identified in section 889, are recorded in the System for Award Management (SAM) <https://sam.gov/SAM/> exclusion list. Template Version 12/10/2020 Docusign Envelope ID: 7E274FD0-DC75-49D8-B8CA-4A26BB6D41FC Page 12 of 20State of Washington Department of Ecology Agreement No: Project Title: Recipient Name: SWMLSWFA-2025-MaCoPH-00298 SWE Mason Co PH MASON COUNTY - PUBLIC HEALTH DEPARTMENT GENERAL TERMS AND CONDITIONS Pertaining to Grant and Loan Agreements With the state of Washington, Department of Ecology GENERAL TERMS AND CONDITIONS For DEPARTMENT OF ECOLOGY GRANTS and LOANS 07/01/2023 Version 1. ADMINISTRATIVE REQUIREMENTS a) RECIPIENT shall follow the "Administrative Requirements for Recipients of Ecology Grants and Loans – EAGL Edition ." (https://fortress.wa.gov/ecy/publications/SummaryPages/2301002.html) b) RECIPIENT shall complete all activities funded by this Agreement and be fully responsible for the proper management of all funds and resources made available under this Agreement . c) RECIPIENT agrees to take complete responsibility for all actions taken under this Agreement , including ensuring all subgrantees and contractors comply with the terms and conditions of this Agreement . ECOLOGY reserves the right to request proof of compliance by subgrantees and contractors. d) RECIPIENT’s activities under this Agreement shall be subject to the review and approval by ECOLOGY for the extent and character of all work and services. 2. AMENDMENTS AND MODIFICATIONS This Agreement may be altered, amended, or waived only by a written amendment executed by both parties. No subsequent modification(s) or amendment(s) of this Agreement will be of any force or effect unless in writing and signed by authorized representatives of both parties. ECOLOGY and the RECIPIENT may change their respective staff contacts and administrative information without the concurrence of either party. 3. ACCESSIBILITY REQUIREMENTS FOR COVERED TECHNOLOGY The RECIPIENT must comply with the Washington State Office of the Chief Information Officer , OCIO Policy no. 188, Accessibility (https://ocio.wa.gov/policy/accessibility) as it relates to “covered technology.” This requirement applies to all products supplied under the Agreement , providing equal access to information technology by individuals with disabilities, including and not limited to web sites/pages, web-based applications, software systems, video and audio content, and electronic documents intended for publishing on Ecology’s public web site . 4. ARCHAEOLOGICAL AND CULTURAL RESOURCES RECIPIENT shall take all reasonable action to avoid, minimize, or mitigate adverse effects to archaeological and historic archaeological sites, historic buildings/structures, traditional cultural places, sacred sites, or other cultural resources, hereby referred to as Cultural Resources. The RECIPIENT must agree to hold harmless ECOLOGY in relation to any claim related to Cultural Resources discovered , disturbed, or damaged due to the RECIPIENT’s project funded under this Agreement . RECIPIENT shall: a) Contact the ECOLOGY Program issuing the grant or loan to discuss any Cultural Resources requirements for their project : • Cultural Resource Consultation and Review should be initiated early in the project planning process and must be completed prior to expenditure of Agreement funds as required by applicable State and Federal requirements . * For state funded construction, demolition, or land acquisitions, comply with Governor Executive Order 21-02, Archaeological and Cultural Resources. Template Version 12/10/2020 Docusign Envelope ID: 7E274FD0-DC75-49D8-B8CA-4A26BB6D41FC Page 13 of 20State of Washington Department of Ecology Agreement No: Project Title: Recipient Name: SWMLSWFA-2025-MaCoPH-00298 SWE Mason Co PH MASON COUNTY - PUBLIC HEALTH DEPARTMENT • For projects with any federal involvement, comply with the National Historic Preservation Act of 1966 (Section 106). b) If required by the ECOLOGY Program, submit an Inadvertent Discovery Plan (IDP) to ECOLOGY prior to implementing any project that involves field activities. ECOLOGY will provide the IDP form. RECIPIENT shall: • Keep the IDP at the project site. • Make the IDP readily available to anyone working at the project site . • Discuss the IDP with staff, volunteers, and contractors working at the project site. • Implement the IDP when Cultural Resources or human remains are found at the project site . c) If any Cultural Resources are found while conducting work under this Agreement , follow the protocol outlined in the project IDP. • Immediately stop work and notify the ECOLOGY Program, who will notify the Department of Archaeology and Historic Preservation at (360) 586-3065, any affected Tribe, and the local government. d) If any human remains are found while conducting work under this Agreement , follow the protocol outlined in the project IDP. • Immediately stop work and notify the local Law Enforcement Agency or Medical Examiner /Coroner’s Office, the Department of Archaeology and Historic Preservation at (360) 790-1633, and then the ECOLOGY Program. e) Comply with RCW 27.53, RCW 27.44, and RCW 68.50.645, and all other applicable local, state, and federal laws protecting Cultural Resources and human remains. 5. ASSIGNMENT No right or claim of the RECIPIENT arising under this Agreement shall be transferred or assigned by the RECIPIENT . 6. COMMUNICATION RECIPIENT shall make every effort to maintain effective communications with the RECIPIENT 's designees, ECOLOGY, all affected local, state, or federal jurisdictions, and any interested individuals or groups. 7. COMPENSATION a) Any work performed prior to effective date of this Agreement will be at the sole expense and risk of the RECIPIENT . ECOLOGY must sign the Agreement before any payment requests can be submitted . b) Payments will be made on a reimbursable basis for approved and completed work as specified in this Agreement . c) RECIPIENT is responsible to determine if costs are eligible. Any questions regarding eligibility should be clarified with ECOLOGY prior to incurring costs. Costs that are conditionally eligible require approval by ECOLOGY prior to expenditure . d) RECIPIENT shall not invoice more than once per month unless agreed on by ECOLOGY . e) ECOLOGY will not process payment requests without the proper reimbursement forms , Progress Report and supporting documentation. ECOLOGY will provide instructions for submitting payment requests . f) ECOLOGY will pay the RECIPIENT thirty (30) days after receipt of a properly completed request for payment. g) RECIPIENT will receive payment through Washington State’s Office of Financial Management’s Statewide Payee Desk . To receive payment you must register as a statewide vendor by submitting a statewide vendor registration form and an IRS W -9 form at website, https://ofm.wa.gov/it-systems/statewide-vendorpayee-services. If you have questions about the vendor registration process, you can contact Statewide Payee Help Desk at (360) 407-8180 or email PayeeRegistration@ofm.wa.gov. h) ECOLOGY may, at its sole discretion, withhold payments claimed by the RECIPIENT if the RECIPIENT fails to satisfactorily comply with any term or condition of this Agreement . i) Monies withheld by ECOLOGY may be paid to the RECIPIENT when the work described herein , or a portion thereof, has been completed if, at ECOLOGY's sole discretion, such payment is reasonable and approved according to this Agreement , as appropriate, or upon completion of an audit as specified herein. Template Version 12/10/2020 Docusign Envelope ID: 7E274FD0-DC75-49D8-B8CA-4A26BB6D41FC Page 14 of 20State of Washington Department of Ecology Agreement No: Project Title: Recipient Name: SWMLSWFA-2025-MaCoPH-00298 SWE Mason Co PH MASON COUNTY - PUBLIC HEALTH DEPARTMENT j) RECIPIENT must submit within thirty (30) days after the expiration date of this Agreement, all financial, performance, and other reports required by this Agreement. Failure to comply may result in delayed reimbursement. 8. COMPLIANCE WITH ALL LAWS RECIPIENT agrees to comply fully with all applicable federal, state and local laws, orders, regulations, and permits related to this Agreement, including but not limited to: a) RECIPIENT agrees to comply with all applicable laws, regulations, and policies of the United States and the State of Washington which affect wages and job safety . b) RECIPIENT agrees to be bound by all applicable federal and state laws , regulations, and policies against discrimination. c) RECIPIENT certifies full compliance with all applicable state industrial insurance requirements . d) RECIPIENT agrees to secure and provide assurance to ECOLOGY that all the necessary approvals and permits required by authorities having jurisdiction over the project are obtained. RECIPIENT must include time in their project timeline for the permit and approval processes. ECOLOGY shall have the right to immediately terminate for cause this Agreement as provided herein if the RECIPIENT fails to comply with above requirements. If any provision of this Agreement violates any statute or rule of law of the state of Washington , it is considered modified to conform to that statute or rule of law. 9. CONFLICT OF INTEREST RECIPIENT and ECOLOGY agree that any officer, member, agent, or employee, who exercises any function or responsibility in the review, approval, or carrying out of this Agreement, shall not have any personal or financial interest, direct or indirect, nor affect the interest of any corporation, partnership, or association in which he/she is a part, in this Agreement or the proceeds thereof. 10. CONTRACTING FOR GOODS AND SERVICES RECIPIENT may contract to buy goods or services related to its performance under this Agreement . RECIPIENT shall award all contracts for construction, purchase of goods, equipment, services, and professional architectural and engineering services through a competitive process, if required by State law. RECIPIENT is required to follow procurement procedures that ensure legal, fair, and open competition. RECIPIENT must have a standard procurement process or follow current state procurement procedures . RECIPIENT may be required to provide written certification that they have followed their standard procurement procedures and applicable state law in awarding contracts under this Agreement . ECOLOGY reserves the right to inspect and request copies of all procurement documentation , and review procurement practices related to this Agreement. Any costs incurred as a result of procurement practices not in compliance with state procurement law or the RECIPIENT's normal procedures may be disallowed at ECOLOGY’s sole discretion . 11. DISPUTES When there is a dispute with regard to the extent and character of the work, or any other matter related to this Agreement the determination of ECOLOGY will govern, although the RECIPIENT shall have the right to appeal decisions as provided for below: a) RECIPIENT notifies the funding program of an appeal request . b) Appeal request must be in writing and state the disputed issue(s). c) RECIPIENT has the opportunity to be heard and offer evidence in support of its appeal . d) ECOLOGY reviews the RECIPIENT’s appeal. e) ECOLOGY sends a written answer within ten (10) business days, unless more time is needed, after concluding the review. Template Version 12/10/2020 Docusign Envelope ID: 7E274FD0-DC75-49D8-B8CA-4A26BB6D41FC Page 15 of 20State of Washington Department of Ecology Agreement No: Project Title: Recipient Name: SWMLSWFA-2025-MaCoPH-00298 SWE Mason Co PH MASON COUNTY - PUBLIC HEALTH DEPARTMENT The decision of ECOLOGY from an appeal will be final and conclusive , unless within thirty (30) days from the date of such decision, the RECIPIENT furnishes to the Director of ECOLOGY a written appeal. The decision of the Director or duly authorized representative will be final and conclusive. The parties agree that this dispute process will precede any action in a judicial or quasi-judicial tribunal. Appeals of the Director's decision will be brought in the Superior Court of Thurston County . Review of the Director’s decision will not be taken to Environmental and Land Use Hearings Office . Pending final decision of a dispute, the RECIPIENT agrees to proceed diligently with the performance of this Agreement and in accordance with the decision rendered. Nothing in this Agreement will be construed to limit the parties’ choice of another mutually acceptable method , in addition to the dispute resolution procedure outlined above. 12. ENVIRONMENTAL DATA STANDARDS a) RECIPIENT shall prepare a Quality Assurance Project Plan (QAPP) for a project that collects or uses environmental measurement data. RECIPIENTS unsure about whether a QAPP is required for their project shall contact the ECOLOGY Program issuing the grant or loan. If a QAPP is required, the RECIPIENT shall: • Use ECOLOGY’s QAPP Template/Checklist provided by the ECOLOGY, unless ECOLOGY Quality Assurance (QA) officer or the Program QA coordinator instructs otherwise. • Follow ECOLOGY’s Guidelines for Preparing Quality Assurance Project Plans for Environmental Studies , July 2004 (Ecology Publication No. 04-03-030). • Submit the QAPP to ECOLOGY for review and approval before the start of the work . b) RECIPIENT shall submit environmental data that was collected on a project to ECOLOGY using the Environmental Information Management system (EIM), unless the ECOLOGY Program instructs otherwise. The RECIPIENT must confirm with ECOLOGY that complete and correct data was successfully loaded into EIM , find instructions at: http://www.ecy.wa.gov/eim. c) RECIPIENT shall follow ECOLOGY’s data standards when Geographic Information System (GIS) data is collected and processed. Guidelines for Creating and Accessing GIS Data are available at : https://ecology.wa.gov/Research-Data/Data-resources/Geographic-Information-Systems-GIS/Standards. RECIPIENT, when requested by ECOLOGY, shall provide copies to ECOLOGY of all final GIS data layers, imagery, related tables, raw data collection files, map products, and all metadata and project documentation. 13. GOVERNING LAW This Agreement will be governed by the laws of the State of Washington , and the venue of any action brought hereunder will be in the Superior Court of Thurston County. 14. INDEMNIFICATION ECOLOGY will in no way be held responsible for payment of salaries , consultant's fees, and other costs related to the project described herein, except as provided in the Scope of Work. To the extent that the Constitution and laws of the State of Washington permit , each party will indemnify and hold the other harmless from and against any liability for any or all injuries to persons or property arising from the negligent act or omission of that party or that party's agents or employees arising out of this Agreement . 15. INDEPENDENT STATUS The employees, volunteers, or agents of each party who are engaged in the performance of this Agreement will continue to be employees, volunteers, or agents of that party and will not for any purpose be employees, volunteers, or agents of the other party. Template Version 12/10/2020 Docusign Envelope ID: 7E274FD0-DC75-49D8-B8CA-4A26BB6D41FC Page 16 of 20State of Washington Department of Ecology Agreement No: Project Title: Recipient Name: SWMLSWFA-2025-MaCoPH-00298 SWE Mason Co PH MASON COUNTY - PUBLIC HEALTH DEPARTMENT 16. KICKBACKS RECIPIENT is prohibited from inducing by any means any person employed or otherwise involved in this Agreement to give up any part of the compensation to which he/she is otherwise entitled to or receive any fee, commission, or gift in return for award of a subcontract hereunder. 17. MINORITY AND WOMEN’S BUSINESS ENTERPRISES (MWBE) RECIPIENT is encouraged to solicit and recruit, to the extent possible, certified minority-owned (MBE) and women-owned (WBE) businesses in purchases and contracts initiated under this Agreement . Contract awards or rejections cannot be made based on MWBE participation; however, the RECIPIENT is encouraged to take the following actions, when possible, in any procurement under this Agreement : a) Include qualified minority and women's businesses on solicitation lists whenever they are potential sources of goods or services. b) Divide the total requirements, when economically feasible, into smaller tasks or quantities, to permit maximum participation by qualified minority and women's businesses. c) Establish delivery schedules, where work requirements permit, which will encourage participation of qualified minority and women's businesses. d) Use the services and assistance of the Washington State Office of Minority and Women 's Business Enterprises (OMWBE) (866-208-1064) and the Office of Minority Business Enterprises of the U.S. Department of Commerce, as appropriate. 18. ORDER OF PRECEDENCE In the event of inconsistency in this Agreement, unless otherwise provided herein, the inconsistency shall be resolved by giving precedence in the following order: (a) applicable federal and state statutes and regulations; (b) The Agreement; (c) Scope of Work; (d) Special Terms and Conditions; (e) Any provisions or terms incorporated herein by reference, including the "Administrative Requirements for Recipients of Ecology Grants and Loans"; (f) Ecology Funding Program Guidelines; and (g) General Terms and Conditions. 19. PRESENTATION AND PROMOTIONAL MATERIALS ECOLOGY reserves the right to approve RECIPIENT’s communication documents and materials related to the fulfillment of this Agreement: a) If requested, RECIPIENT shall provide a draft copy to ECOLOGY for review and approval ten (10) business days prior to production and distribution. b) RECIPIENT shall include time for ECOLOGY’s review and approval process in their project timeline . c) If requested, RECIPIENT shall provide ECOLOGY two (2) final copies and an electronic copy of any tangible products developed. Copies include any printed materials, and all tangible products developed such as brochures, manuals, pamphlets, videos, audio tapes, CDs, curriculum, posters, media announcements, or gadgets with a message, such as a refrigerator magnet, and any online communications, such as web pages, blogs, and twitter campaigns. If it is not practical to provide a copy, then the RECIPIENT shall provide a description (photographs, drawings, printouts, etc.) that best represents the item. Any communications intended for public distribution that uses ECOLOGY’s logo shall comply with ECOLOGY’s graphic requirements and any additional requirements specified in this Agreement . Before the use of ECOLOGY’s logo contact ECOLOGY for guidelines. RECIPIENT shall acknowledge in the communications that funding was provided by ECOLOGY . 20. PROGRESS REPORTING Template Version 12/10/2020 Docusign Envelope ID: 7E274FD0-DC75-49D8-B8CA-4A26BB6D41FC Page 17 of 20State of Washington Department of Ecology Agreement No: Project Title: Recipient Name: SWMLSWFA-2025-MaCoPH-00298 SWE Mason Co PH MASON COUNTY - PUBLIC HEALTH DEPARTMENT a) RECIPIENT must satisfactorily demonstrate the timely use of funds by submitting payment requests and progress reports to ECOLOGY. ECOLOGY reserves the right to amend or terminate this Agreement if the RECIPIENT does not document timely use of funds. b) RECIPIENT must submit a progress report with each payment request . Payment requests will not be processed without a progress report. ECOLOGY will define the elements and frequency of progress reports . c) RECIPIENT shall use ECOLOGY’s provided progress report format. d) Quarterly progress reports will cover the periods from January 1 through March 31, April 1 through June 30, July 1 through September 30, and October 1 through December 31. Reports shall be submitted within thirty (30) days after the end of the quarter being reported. e) RECIPIENT must submit within thirty (30) days of the expiration date of the project, unless an extension has been approved by ECOLOGY, all financial, performance, and other reports required by the Agreement and funding program guidelines . RECIPIENT shall use the ECOLOGY provided closeout report format. 21. PROPERTY RIGHTS a) Copyrights and Patents. When the RECIPIENT creates any copyrightable materials or invents any patentable property under this Agreement, the RECIPIENT may copyright or patent the same but ECOLOGY retains a royalty free , nonexclusive, and irrevocable license to reproduce, publish, recover, or otherwise use the material(s) or property, and to authorize others to use the same for federal, state, or local government purposes. b) Publications. When the RECIPIENT or persons employed by the RECIPIENT use or publish ECOLOGY information ; present papers, lectures, or seminars involving information supplied by ECOLOGY; or use logos, reports, maps, or other data in printed reports, signs, brochures, pamphlets, etc., appropriate credit shall be given to ECOLOGY. c) Presentation and Promotional Materials. ECOLOGY shall have the right to use or reproduce any printed or graphic materials produced in fulfillment of this Agreement , in any manner ECOLOGY deems appropriate. ECOLOGY shall acknowledge the RECIPIENT as the sole copyright owner in every use or reproduction of the materials . d) Tangible Property Rights. ECOLOGY's current edition of "Administrative Requirements for Recipients of Ecology Grants and Loans," shall control the use and disposition of all real and personal property purchased wholly or in part with funds furnished by ECOLOGY in the absence of state and federal statutes , regulations, or policies to the contrary, or upon specific instructions with respect thereto in this Agreement . e) Personal Property Furnished by ECOLOGY. When ECOLOGY provides personal property directly to the RECIPIENT for use in performance of the project, it shall be returned to ECOLOGY prior to final payment by ECOLOGY . If said property is lost, stolen, or damaged while in the RECIPIENT's possession, then ECOLOGY shall be reimbursed in cash or by setoff by the RECIPIENT for the fair market value of such property . f) Acquisition Projects. The following provisions shall apply if the project covered by this Agreement includes funds for the acquisition of land or facilities: 1. RECIPIENT shall establish that the cost is fair value and reasonable prior to disbursement of funds provided for in this Agreement. 2. RECIPIENT shall provide satisfactory evidence of title or ability to acquire title for each parcel prior to disbursement of funds provided by this Agreement. Such evidence may include title insurance policies, Torrens certificates, or abstracts, and attorney's opinions establishing that the land is free from any impediment, lien, or claim which would impair the uses intended by this Agreement. g) Conversions. Regardless of the Agreement expiration date , the RECIPIENT shall not at any time convert any equipment , property, or facility acquired or developed under this Agreement to uses other than those for which assistance was originally approved without prior written approval of ECOLOGY. Such approval may be conditioned upon payment to ECOLOGY of that portion of the proceeds of the sale, lease, or other conversion or encumbrance which monies granted pursuant to this Agreement bear to the total acquisition, purchase, or construction costs of such property. Template Version 12/10/2020 Docusign Envelope ID: 7E274FD0-DC75-49D8-B8CA-4A26BB6D41FC Page 18 of 20State of Washington Department of Ecology Agreement No: Project Title: Recipient Name: SWMLSWFA-2025-MaCoPH-00298 SWE Mason Co PH MASON COUNTY - PUBLIC HEALTH DEPARTMENT 22. RECORDS, AUDITS, AND INSPECTIONS RECIPIENT shall maintain complete program and financial records relating to this Agreement , including any engineering documentation and field inspection reports of all construction work accomplished. All records shall: a) Be kept in a manner which provides an audit trail for all expenditures. b) Be kept in a common file to facilitate audits and inspections. c) Clearly indicate total receipts and expenditures related to this Agreement . d) Be open for audit or inspection by ECOLOGY, or by any duly authorized audit representative of the State of Washington , for a period of at least three (3) years after the final grant payment or loan repayment, or any dispute resolution hereunder. RECIPIENT shall provide clarification and make necessary adjustments if any audits or inspections identify discrepancies in the records. ECOLOGY reserves the right to audit, or have a designated third party audit, applicable records to ensure that the state has been properly invoiced. Any remedies and penalties allowed by law to recover monies determined owed will be enforced. Repetitive instances of incorrect invoicing or inadequate records may be considered cause for termination. All work performed under this Agreement and any property and equipment purchased shall be made available to ECOLOGY and to any authorized state, federal or local representative for inspection at any time during the course of this Agreement and for at least three (3) years following grant or loan termination or dispute resolution hereunder. RECIPIENT shall provide right of access to ECOLOGY, or any other authorized representative, at all reasonable times, in order to monitor and evaluate performance, compliance, and any other conditions under this Agreement . 23. RECOVERY OF FUNDS The right of the RECIPIENT to retain monies received as reimbursement payments is contingent upon satisfactory performance of this Agreement and completion of the work described in the Scope of Work . All payments to the RECIPIENT are subject to approval and audit by ECOLOGY , and any unauthorized expenditure(s) or unallowable cost charged to this Agreement shall be refunded to ECOLOGY by the RECIPIENT . RECIPIENT shall refund to ECOLOGY the full amount of any erroneous payment or overpayment under this Agreement . RECIPIENT shall refund by check payable to ECOLOGY the amount of any such reduction of payments or repayments within thirty (30) days of a written notice. Interest will accrue at the rate of twelve percent (12%) per year from the time ECOLOGY demands repayment of funds. Any property acquired under this Agreement , at the option of ECOLOGY, may become ECOLOGY's property and the RECIPIENT's liability to repay monies will be reduced by an amount reflecting the fair value of such property. 24. SEVERABILITY If any provision of this Agreement or any provision of any document incorporated by reference shall be held invalid , such invalidity shall not affect the other provisions of this Agreement which can be given effect without the invalid provision , and to this end the provisions of this Agreement are declared to be severable . 25. STATE ENVIRONMENTAL POLICY ACT (SEPA) RECIPIENT must demonstrate to ECOLOGY’s satisfaction that compliance with the requirements of the State Environmental Policy Act (Chapter 43.21C RCW and Chapter 197-11 WAC) have been or will be met. Any reimbursements are subject to this provision. 26. SUSPENSION When in the best interest of ECOLOGY, ECOLOGY may at any time, and without cause, suspend this Agreement or any portion thereof for a temporary period by written notice from ECOLOGY to the RECIPIENT . RECIPIENT shall resume performance on the next business day following the suspension period unless another day is specified by ECOLOGY. Template Version 12/10/2020 Docusign Envelope ID: 7E274FD0-DC75-49D8-B8CA-4A26BB6D41FC Page 19 of 20State of Washington Department of Ecology Agreement No: Project Title: Recipient Name: SWMLSWFA-2025-MaCoPH-00298 SWE Mason Co PH MASON COUNTY - PUBLIC HEALTH DEPARTMENT 27. SUSTAINABLE PRACTICES In order to sustain Washington’s natural resources and ecosystems , the RECIPIENT is fully encouraged to implement sustainable practices and to purchase environmentally preferable products under this Agreement . a) Sustainable practices may include such activities as: use of clean energy, use of double-sided printing, hosting low impact meetings, and setting up recycling and composting programs. b) Purchasing may include such items as: sustainably produced products and services, EPEAT registered computers and imaging equipment, independently certified green cleaning products, remanufactured toner cartridges, products with reduced packaging, office products that are refillable , rechargeable, and recyclable, 100% post-consumer recycled paper, and toxic free products. For more suggestions visit ECOLOGY’s web page, Green Purchasing, https://ecology.wa.gov/Regulations-Permits/Guidance-technical-assistance/Sustainable-purchasing. 28. TERMINATION a) For Cause ECOLOGY may terminate for cause this Agreement with a seven (7) calendar days prior written notification to the RECIPIENT, at the sole discretion of ECOLOGY, for failing to perform an Agreement requirement or for a material breach of any term or condition. If this Agreement is so terminated, the parties shall be liable only for performance rendered or costs incurred in accordance with the terms of this Agreement prior to the effective date of termination . Failure to Commence Work. ECOLOGY reserves the right to terminate this Agreement if RECIPIENT fails to commence work on the project funded within four (4) months after the effective date of this Agreement, or by any date mutually agreed upon in writing for commencement of work, or the time period defined within the Scope of Work . Non-Performance. The obligation of ECOLOGY to the RECIPIENT is contingent upon satisfactory performance by the RECIPIENT of all of its obligations under this Agreement. In the event the RECIPIENT unjustifiably fails, in the opinion of ECOLOGY, to perform any obligation required of it by this Agreement , ECOLOGY may refuse to pay any further funds, terminate in whole or in part this Agreement, and exercise any other rights under this Agreement . Despite the above, the RECIPIENT shall not be relieved of any liability to ECOLOGY for damages sustained by ECOLOGY and the State of Washington because of any breach of this Agreement by the RECIPIENT . ECOLOGY may withhold payments for the purpose of setoff until such time as the exact amount of damages due ECOLOGY from the RECIPIENT is determined. b) For Convenience ECOLOGY may terminate for convenience this Agreement , in whole or in part, for any reason when it is the best interest of ECOLOGY, with a thirty (30) calendar days prior written notification to the RECIPIENT, except as noted below. If this Agreement is so terminated, the parties shall be liable only for performance rendered or costs incurred in accordance with the terms of this Agreement prior to the effective date of termination . Non-Allocation of Funds. ECOLOGY’s ability to make payments is contingent on availability of funding . In the event funding from state, federal or other sources is withdrawn, reduced, or limited in any way after the effective date and prior to the completion or expiration date of this Agreement, ECOLOGY, at its sole discretion, may elect to terminate the Agreement, in whole or part, or renegotiate the Agreement, subject to new funding limitations or conditions. ECOLOGY may also elect to suspend performance of the Agreement until ECOLOGY determines the funding insufficiency is resolved . ECOLOGY may exercise any of these options with no notification or restrictions, although ECOLOGY will make a reasonable attempt to provide notice. In the event of termination or suspension, ECOLOGY will reimburse eligible costs incurred by the RECIPIENT through the effective date of termination or suspension. Reimbursed costs must be agreed to by ECOLOGY and the RECIPIENT . In no Template Version 12/10/2020 Docusign Envelope ID: 7E274FD0-DC75-49D8-B8CA-4A26BB6D41FC Page 20 of 20State of Washington Department of Ecology Agreement No: Project Title: Recipient Name: SWMLSWFA-2025-MaCoPH-00298 SWE Mason Co PH MASON COUNTY - PUBLIC HEALTH DEPARTMENT event shall ECOLOGY’s reimbursement exceed ECOLOGY’s total responsibility under the Agreement and any amendments . If payments have been discontinued by ECOLOGY due to unavailable funds , the RECIPIENT shall not be obligated to repay monies which had been paid to the RECIPIENT prior to such termination . RECIPIENT’s obligation to continue or complete the work described in this Agreement shall be contingent upon availability of funds by the RECIPIENT's governing body. c) By Mutual Agreement ECOLOGY and the RECIPIENT may terminate this Agreement, in whole or in part, at any time, by mutual written agreement. d) In Event of Termination All finished or unfinished documents, data studies, surveys, drawings, maps, models, photographs, reports or other materials prepared by the RECIPIENT under this Agreement, at the option of ECOLOGY, will become property of ECOLOGY and the RECIPIENT shall be entitled to receive just and equitable compensation for any satisfactory work completed on such documents and other materials. Nothing contained herein shall preclude ECOLOGY from demanding repayment of all funds paid to the RECIPIENT in accordance with Recovery of Funds, identified herein. 29. THIRD PARTY BENEFICIARY RECIPIENT shall ensure that in all subcontracts entered into by the RECIPIENT pursuant to this Agreement , the state of Washington is named as an express third party beneficiary of such subcontracts with full rights as such . 30. WAIVER Waiver of a default or breach of any provision of this Agreement is not a waiver of any subsequent default or breach , and will not be construed as a modification of the terms of this Agreement unless stated as such in writing by the authorized representative of ECOLOGY. End of General Terms and Conditions Template Version 12/10/2020 Docusign Envelope ID: 7E274FD0-DC75-49D8-B8CA-4A26BB6D41FC Ecology Solid Waste Management EAGL Grant Document – Review and Approval Process Router for DocuSign This router helps indicate completion of document routing steps in the signature process. When the designated individual identified in the table below has initialed and finished their part in DocuSign, the next step in the signature workflow is automatically initiated. (Person to Receive in Order) Initial Date Grant Recipient – Primary Contact Please review the document using the guidance in the DocuSign email you received. When the document is ready for your organization’s signature, please initial the router and finish your step. Ecology – SWM Statewide Grants Coordinator Please review the document to confirm it is ready to be routed to the SWM Program Manager for Ecology signature. When ready, please initial the router and finish your step. Ecology – SWM Grant Manager Please upload the signed document in EAGL using the guidance in the DocuSign email you received. After the signed document is uploaded in EAGL and the status of the agreement/amendment is Executed, please initial the router and finish you r step. Docusign Envelope ID: 7E274FD0-DC75-49D8-B8CA-4A26BB6D41FC Mason County Agenda Request Form To: Board of Mason County Commissioners Item No. From: Richard Dickinson, Deputy Director/U&W Ext: 652 Department: Public Works Briefing: ☒ Action Agenda: ☒ Public Hearing: ☐ Special Meeting: ☐ Briefing Date(s): July 14, 2025 Agenda Date(s): July 22, 2025 Internal Review: ☐ Finance ☐ Human Resources ☒ Legal ☐ IT ☒ Risk ☐ Other (Please ensure proper internal review channels have been followed, this is the responsibility of the requesting Department) Item: Request for Quotes: Biosolid Removal and Disposal (Sludge Hauling Services) Background/Executive Summary: The County operates three wastewater treatment facilities—Belfair, North Bay, and Rustlewood, which require the periodic removal and disposal of biosolids. In July 2021, Mason County entered a contract with Tribeca Transport, LLC to provide these services. That contract expired on July 28, 2023. Although it included provisions for automatic renewal, Denali Water Solutions LLC (which acquired Tribeca) notified the County they would not extend the contract. In June 2023, the Board approved issuance of an RFQ to secure a new contract. The County solicited bids twice but received no responses due to a lack of local providers at the time. Since then, new companies are now known to be operating in the area. Currently, AAA Septic is providing this service without a formal contract, and the County is paying higher rates than would likely be secured through a competitive process. With increased vendor availability, staff believe this is an opportune time to go back out for quotes to secure better pricing and enter into a formal contract again. Associated Costs/Budget Impact (amount, funding source, budget amendment, etc.): Each adopted sewer utility budget includes funds for sludge hauling services. Public Outreach: Solicit RFP in Journal, on Builder Exchange and post on County website. Requested Action: Recommend the Board authorize Public Works to advertise a Request for Quotes for the hauling of biosolids and execute a two-year contract with a total of three one-year automatic renewal options. Any negotiation of pricing in a renewal term would require board approval. Attachments: 1. Tribeca Letter 2. Draft RFQ 3. Draft Notice REQUEST FOR QUOTES MASON COUNTY DEPARTMENT OF PUBLIC WORKS SLUDGE HAULING SERVICES Mason County is currently requesting quotes for the hauling of accumulated sludge from the County’s Wastewater Treatment Facilities in Belfair, Allyn and Rustlewood to the City of Shelton’s Treatment Plant located at Fairmount Avenue in Shelton, WA. Performance of work in connection with this operation shall be for a period of two years with up to three additional (1) year automatic renewals. Quotes due by 4:00pm on August 21, 2025. The Request for Quotes is made available as follows: Free-of-charge access to the Request for Quotes is provided to Vendors by going to www.bxwa.com and clicking on "Posted Projects", "Public Works", and "Mason County". This online plan room provides Bidders with fully usable online documents with the ability to: download, view, print, order full/partial plan sets from numerous reprographic sources, and a free online digitizer/take-off tool. It is recommended that Bidders “Register” in order to receive automatic e- mail notification of future addenda and to place themselves on the “Self-Registered Bidders List". Bidders that do not register will not be automatically notified of addenda and will need to periodically check the on-line plan room for addenda issued on this project. Contact Builders Exchange of Washington at (425) 258-1303 should you require assistance with access or registration. Mason County, in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 U.S.C. 2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary, Part 21, nondiscrimination in federally assisted programs of the Department of Transportation issued pursuant to such Act, hereby notifies all bidders that it will affirmatively insure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award. Questions regarding the RFQ or special language services shall be sent via email to rdickinson@masoncountywa.gov. The Mason County contact will also receive written requests for clarification and/or interpretation for this Request for Quotes up to seven (7) business days prior to the due date. PUBLISH: 2-Times – Shelton-Mason County Journal 7/31/25 & 8/7/25 Jlegals@masoncounty.com 2-Times – Daily Journal of Commerce 7/31/25 & 8/7/25 legals@djc.com Bill: Mason County Department of Public Works – U&W Management 100 W Public Works Drive Shelton, WA 98584 Page 1 of 8 REQUEST FOR QUOTES (RFQ) MASON COUNTY DEPARTMENT OF PUBLIC WORKS SLUDGE HAULING SERVICES Mason County is currently requesting quotes for the hauling of accumulated sludge from the County’s Wastewater Treatment Facilities in Belfair, Allyn and Rustlewood; transporting sludge to the City of Shelton’s Treatment Plant located at Fairmount Avenue in Shelton, Washington. ADDITIONAL TRANSPORTING SITES MAY BE INCLUDED IN THIS CONTRACT although not anticipated. The Contractor shall provide all equipment, materials, supplies, and labor to successfully carry out the requirements of this service agreement. The cost and availability are important considerations in the process of selecting a Contractor, but not the only considerations. Other factors include responsiveness to the RFQ qualifications, track record of successes at other municipalities, identification and understanding of the County’s requirements as embodied within this RFQ, and experience and qualifications of key personnel. Background and Need Mason County is responsible for the maintenance and operation of three wastewater treatment facilities: the Belfair WRF (Belfair), the Rustlewood WTP (Grapeview) and the North Bay/Case Inlet WRF (Allyn). These facilities need routine hauling of sludge to keep the systems operating effectively. The solids percentage for each of these facilities is expected to be between 1–4%, which would result in approximately 146,000 to 230,000 gallons of sludge in a single year. The sludge will be delivered to the City of Shelton treatment facility, where it will be processed into Class A biosolids. The truck tanks used to haul sludge will be rinsed out prior to taking any sludge from a Mason County facility. The tanks shall not have any inorganic non-biodegradable items like paper, band-aids, clothing material, or plastics in them prior to accepting sludge from a Mason County Facility. Requirements The original quote (of no more than 6 pages) and four (4) copies must be submitted to Public Works in a sealed envelope by 4:00 p.m. on August 21, 2025 and clearly marked: Sludge Hauling Services. should be delivered to: Mason County Public Works Attn: Richard Dickinson 100 W Public Works Drive, Bldg 1 Shelton, WA 98584 Quotes received after the deadline will not be considered. Any quote received after the scheduled closing time shall be returned to the vendor unopened. Quotes may be sent by mail or turned in personally; however, if sent by mail, the responsibility for delivering a quote to the County before the deadline is wholly upon the vendor. A vendor may not withdraw its quote after it is formally opened by a representative from the County. Vendor shall provide a cost per gallon for the hauling of sludge from each facility to the Shelton Treatment Plant. Vendor shall include in its quote all applicable local, city, state and federal taxes. It is the vendor’s obligation to state, on their quote sheet, the correct percentage and total applicable federal, state, city and local taxes. Taxes shall not be imbedded in other costs in the quote but shall be explicitly expressed. Page 2 of 8 The cost per gallon will not include the dumping fee. The County will pay the City of Shelton directly for the cost of processing sludge from County facilities. Any costs to the Vendor to rinse out Vendor trucks prior to receiving the sludge will be included in the bid price per gallon. This contract is subject to state prevailing wage requirements and Vendor must pay prevailing wages for all employees working on this job. Costs Those submitting quotes do so entirely at their expense. There is no expressed or implied obligation by the Mason County to reimburse any individual or firm for any costs incurred in preparing or submitting quotes, providing additional information when requested by the Mason County, or for participating in any selection interviews. Inquiries Vendors with questions about the quote or needs language services may contact Richard Dickinson at (360) 427-9670, ext. 652, or by email at rdickinson@masoncountywa.gov. The Mason County contact will also receive written requests for clarification and/or interpretation for this Request for Quotes up to seven (7) business days prior to the due date. Proposed Schedule The following schedule is to inform respondents of the estimated timetable of the quote preparation, evaluation, and award. Please note the following dates when preparing your quote. The County reserves the right to modify this schedule at its discretion, deadlines for questions and proposal submissions will never shorten. Publish RFQ………………………………… July 31,2025 & August 7, 2025 Quote Due ………………………………. Thursday, August 21, 2025, at 4 PM Anticipated Award Announcement………… Thursday, September 4, 2025 Anticipated Contract Start Date……………. Tuesday, September 25, 2025 Quote Format In order to thoroughly analyze the responses to the RFQ, vendors are required to prepare their quotes in accordance with the instructions outlined in this section. Vendors whose quote deviate from these instructions may be considered non-responsive and may be disqualified at the discretion of Mason County. Vendors must present their products, services and applicable features in a clear and concise manner that demonstrates the vendors’ capabilities to satisfy the requirements of this RFQ. Emphasis should be concentrated on accuracy, clarity, comprehensiveness, and ease of identifying pertinent information and suitability of the product and services. The quote should be organized into the following major sections. Instructions relative to each section are defined in Quote Requirements. Letter of Transmittal Vendor Profile Bid Quote “Attachment #1” Statement of Intent to Pay Prevailing Wage as applicable Client References Agreement for hauling of sludge will be for a period beginning upon approval of the applicable contract agreement by the Public Works Department and expiring two years from that date, with three (3) one-year automatic renewals if there are no cost changes or request to terminate. If the contractor requests cost changes it must be approved by the Board and be in writing 60 days before the two-year agreement or renewal meets the expiration date, at that current time. The Contractor whose quote is accepted shall provide the necessary Performance Bond and Liability Insurance prior to contract agreement approval. The Contractor shall also provide trip tickets demonstrating volumes hauled per trip. Such trip tickets shall be submitted to the County with each invoice submittal by the Contractor. The Contractor shall also provide a Statement of Intent to Pay Prevailing Wages if required. Page 3 of 8 QUOTE REQUIREMENTS Vendor Profile Please provide a vendor profile that indicates the number of staff, year’s established and key personnel. In addition, please provide relevant experience of your firm in performing similar work. Bid Quote (Attachment “1”) The contract award will be based on the cost per gallon to Mason County for hauling sludge including all applicable taxes. Client References Please provide a list of at least three municipalities or wastewater utilities that use your services that are comparable in size and scope to this request. Please include names and phone numbers of responsible individuals who can be contacted. Performance Bond The Proposer shall provide Mason County with a Performance Bond or Letter of Credit from a bank or other approved financial institution in an amount of $10,000.00. Said Bond or Letter of Credit shall be furnished to Mason County on or before the effective date of this agreement and shall be subject to the approval of the Mason County Prosecuting Attorney. Wastewater Facility Locations Services shall be hauled from the following locations: Belfair WRF North Bay/Case Inlet WRF Rustlewood WWTP 25200 NE SR 3 1001 E Reclamation Ridge Rd. 111 E Rustle Way Belfair, WA 98528 Allyn, WA 98524 Grapeview, WA 98546 Method of Payment Payment will be made within 30 days of receipt of invoice delivery to the County, assuming the services provided were accepted and that proper and correct billing has been received by the Mason County Department of Public Works/Utilities &Waste Management (100 W Public Works Drive, Shelton, WA 98584) before the 5th of each month. Mason County, in accordance with Title VI of the Civil Rights Act of 1964 78 Stat. 252, 42 U.S.C. 2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary, Part 21, nondiscrimination in federally assisted programs of the Department of Transportation issued pursuant to such Act, hereby notifies all bidders that it will affirmatively insure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award. Regulation Compliance Requirements All materials handling including handling, transportation, storage, deposition, disposal, and utilization will be subject to current state and county regulatory codes. All activities will be conducted in accordance with applicable codes and their intent to prevent illegal handling and disposal practices, and the resulting contamination from the same, vector breeding, hazardous materials handling, and aesthetic and other public nuisances. Insurance At a minimum, the Contractor shall provide insurance that meets or exceeds the requirements detailed in "Attachment #2, Insurance Requirements." Equipment Inspections The County shall have the right to conduct an on-site inspection of the Contractor’s equipment prior to award. Page 4 of 8 Evaluation Criteria Mason County requires a vendor that is responsive. Please include in your quote the following: 1. Relevant Experience of your firm in performing similar work 2. Schedule Availability 3. Costs of providing the services 4. Outline of intended data reporting procedures for collection 5. References Final Ranking and Selection A committee will make a recommendation for the award of the contract to the vendor whose quote is determined to be the most suitable for the County, considering all the criteria as set forth in this Request for Quotes. Discussions: Best and Final Proposer The Committee reserves the right to recommend a vendor for contract award based exclusively upon the written quote, without further discussions. Should the Committee determine that further discussions would be in the best interest of the County, the Committee shall establish procedures and schedules for conducting discussions and/or presentations and will notify specific vendors. When in the best interest of the County, the Committee may permit all qualified vendors, those who meet the mandatory criteria, to revise their quotes by submitting “best and final” Quote. Rejection of Quote Mason County reserves the right to reject any and or all quotes and waive any informality in quotes. Service Agreement Structure A negotiated Service Agreement will define the relationship between the County and the selected Contractor. The initial Agreement will be for a period of 24 months with (3) one-year automatic renewals at the end of the 24 months, unless either party gives the other written notice of termination or cost changes at least 60-days prior to the end of the relevant term. Any negotiation of pricing in one of the renewal terms would require an agreement amendment and approval by the Board. A renewal will not be for less than yearly increments. The Agreement will include specific guarantees and stipulations to be met by the selected Contractor and the County. Page 5 of 8 ATTACHMENT #1 BID QUOTE TO MASON COUNTY DEPARTMENT OF UTILITIES AND WASTE MANAGEMENT TO PROVIDE SLUDGE HAULING SERVICES Furnish Sludge Hauling Services to the Mason County Department of Public Works as described in the quote information. Service shall be between the Belfair Wastewater Reclamation Facility located in Belfair, WA, the North Bay/Case Inlet Wastewater Treatment Facility located in Allyn, WA and the Rustlewood Water and Wastewater Treatment Facility, located in Grapeview, WA. BID: Hauling sludge in compliance with the attached Provisions. Initial delivery of service shall be within thirty working days after receiving notice to proceed. Belfair Water Reclamation Facility Bid price: cost per gallon $ Sales Tax (cost per gallon) $ North Bay/Case Inlet Water Reclamation Facility Bid price: cost per gallon $ Sales Tax (cost per gallon) $ Rustlewood Wastewater Treatment Plant Bid price: cost per gallon $ Sales Tax (cost per gallon) $ Bidder’s Service Facility is located at: __________________________________________ Company: Phone: Address: Email: ________________________ _________________________ Submitted by: ______________________________ Signature _______________________________ Printed Name and Title NOTE: Should the Grand Total Amount exceed the budget for this project, the County reserves the right to decrease the work or make other changes in the work as necessary. Mason County will incorporate the bid quote as part of the Contract Agreement. Page 6 of 8 ATTACHMENT #2 INSURANCE REQUIREMENT For the duration of this Agreement the Contractor shall maintain in effect all insurance as required herein and comply with all limits, terms and conditions stated therein. Work under this Agreement shall not commence until evidence of all required insurance and bonding is provided to the County. Evidence of such insurance shall consist of a completed copy of the Certificate of Insurance signed by the insurance agent for the Contractor and returned to the Mason County Deputy Director of Utilities/Waste Management. If for any reason, any material change in the coverage occurs during the course of this Agreement; such change will not become effective until 45 days after Mason County receives written notice of such change. The policy shall be endorsed and the certificate shall reflect that Mason County is an additional insured on the Contractor’s general liability policy with respect to activities under this Agreement. The policy shall provide and the certificate reflect that the insurance afforded applies separately to each insured against whom a claim is made or suit is brought except with respect to limits of the company’s liability. It is the responsibility of the Contractor to provide fire insurance for any equipment used by the Contractor. This fire insurance shall cover the entire replacement value of the equipment insured. A. MINIMUM Insurance Requirements: 1. Commercial General Liability Insurance using Insurance Services Office “Commercial General Liability” policy form CG 00 01, with an edition date prior to 2004, or the exact equivalent. Coverage for an additional insured shall not be limited to its vicarious liability. Defense costs must be paid in addition to limits. Limits shall be no less than two million dollars ($2,000,000) per occurrence for all covered losses and no less than five million dollars ($5,000,000) general aggregate, for bodily injury, personal injury, and property damage, including without limitation, blanket contractual liability. 2. Workers’ Compensation on a state-approved policy form providing statutory benefits as required by law with employer’s liability limits for the Contractors, with two (2) or more employees and/or volunteers, no less than $1,000,000 per accident for all covered losses. 3. Business Auto Coverage on ISO Business Auto Coverage form CA 00 01 including owned, non-owned and hired autos, or the exact equivalent. Limits shall be no less than five million dollars ($5,000,000) per accident, combined single limit. If Contractor owns no vehicles, this requirement may be satisfied by a non-owned auto endorsement to the general liability policy described above. If Contractor or the Contractor’s employees will use personal autos in any way on this project, Contractor shall obtain evidence of personal auto liability coverage for each such person. 4. Contractor’s Pollution Liability Insurance shall be written with limits not less than five million dollars ($5,000,000) combined single limit per occurrence for bodily injury, personal injury, property damage, cleanup costs and legal defense expenses. 5. Umbrella or excess liability policies shall provide coverage at least as broad as specified for underlying coverages and covering those insured in the underlying policies. Coverage shall be “pay on behalf”, with defense costs payable in addition to policy limits. There shall be no cross-liability exclusion of claims or suits by one insured against another. B. Certificate of Insurance: A Certificate of Insurance naming County as the Certificate Holder must be provided to County within five (5) days of Contract execution. C. Basic Stipulations: 1. Contractor agrees to endorse third party liability coverage required herein to include as additional insureds County, its officials, employees, and agents, using ISO endorsement CG 20 10 with an edition date prior to 2004. Contractor also agrees to require all Contractors, subcontractors, and anyone else involved in this Contractor on behalf of the Contractor (hereinafter “indemnifying parties”) to comply with these provisions. 2. Contractor agrees to waive rights of recovery against County regardless of the applicability of any insurance proceeds, Page 7 of 8 and to require all indemnifying parties to do likewise. 3. All insurance coverage maintained or procured by Contractor or required of others by Contractor pursuant to this Contract shall be endorsed to delete the subrogation condition as to County or must specifically allow the named insured to waive subrogation prior to a loss. 4. All coverage types and limits required are subject to approval, modification, and additional requirements by County. Contractor shall not make any reductions in scope or limits of coverage that may affect County’s protection without County’s prior written consent. 5. Contractor agrees to provide evidence of the insurance required herein, satisfactory to County, consisting of: a) certificate(s) of insurance evidencing all of the coverages required and, b) an additional insured endorsement to Contractor’s general liability policy using Insurance Services Office form CG 20 10 with an edition date prior to 2004. Contractor agrees, upon request by County to provide complete, certified copies of any policies required within 10 days of such request. County has the right, but not the duty, to obtain any insurance it deems necessary to protect its interests. Any premium so paid by County shall be charged to and promptly paid by Contractor or deducted from sums due Contractor. Any actual or alleged failure on the part of County or any other additional insured under these requirements to obtain proof of insurance required under this Contract in no way waives any right or remedy of County or any additional insured, in this or in any other regard. 6. It is acknowledged by the parties of this Contract that all insurance coverage required to be provided by Contractor or indemnifying party, is intended to apply first and on a primary non-contributing basis in relation to any other insurance or self-insurance available to County. 7. Contractor agrees not to self-insure or to use any self-insured retentions on any portion of the insurance required herein and further agrees that it will not allow any indemnifying party to self- insure its obligations to the County. If Contractor’s existing coverage includes a self-insured retention, the self-insured retention must be declared to the County. The County may review options with Contractor, which may include reduction or elimination of the self-insured retention, substitution of other coverage, or other solutions. 8. Contractor will renew the required coverage annually as long as County, or its employees or agents face an exposure from operations of any type pursuant to this Contract. This obligation applies whether or not the Contract is canceled or terminated for any reason. Termination of this obligation is not effective until County executes a written statement to that effect. 9. The limits of insurance as described above shall be considered as minimum requirements. Should any coverage carried by Contractor or a subcontractor of any tier maintain insurance with limits of liability that exceed the required limits or coverage that is broader than as outlined above, those higher limits and broader coverage shall be deemed to apply for the benefit of any person or organization included as an additional insured and those limits shall become the required minimum limits of insurance in all Paragraphs and Sections of this Contract. 10. None of the policies required herein shall be in compliance with these requirements if they include any limiting endorsement that has not been first submitted to County and approved of in writing. 11. The requirements in this Exhibit supersede all other sections and provisions of this Contract to the extent that any other section or provision conflicts with or impairs the provisions of this Exhibit. 12. Unless otherwise approved by County, insurance provided pursuant to these requirements shall be by insurers authorized to do business in Washington and with a minimum A.M. Best rating of A-:VII. 13. All insurance coverage and limits provided by Contractor and available or applicable to this agreement are intended to apply to the full extent of the policies. Nothing contained in this Contract limits the application of such insurance coverage. Page 8 of 8 14. Contractor agrees require insurers, to provide notice to County thirty (30) days prior to cancellation of such liability coverage or of any material alteration or non-renewal of any such coverage, other than for non-payment of premium. Contractor shall assure that this provision also applies to any subcontractors, joint ventures or any other party engaged by or on behalf of contractor in relation to this agreement. Certificate(s) are to reflect that the issuer will provide thirty (30) days’ notice to County of any cancellation of coverage. 15. County reserves the right at any time during the term of the Contract to change the amounts and types of insurance required by giving the Contractor ninety (90) days advance written notice of such change. If such change results in substantial additional cost to the Contractor, the County and Contractor may renegotiate Contractor’s compensation. 16. Requirements of specific coverage features are not intended as limitation on other requirements or as waiver of any coverage normally provided by any given policy. Specific reference to a coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be all-inclusive. 17. Contractor agrees to provide immediate notice to County of any claim or loss against Contractor arising out of the work performed under this agreement. County assumes no obligation or liability by such notice but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve County. 1 Sludge Hauling Services Contract Agreement No. 2025-05 MASON COUNTY AND _____________________ SLUDGE HAULING PROFESSIONAL SERVICES CONTRACT This CONTRACT is made and entered into by and between Mason County, hereinafter referred to as "COUNTY" and ________________, referred to as "CONTRACTOR.” RECITALS: WHEREAS, COUNTY desires to retain a person or firm to provide hauling of sludge from the County’s Wastewater Treatment Facilities in Belfair, Allyn and Rustlewood; and WHEREAS, CONTRACTOR warrants that it is qualified and competent to render the aforesaid services. NOW, THEREFORE, for and in consideration of the CONTRACT made, and the payments to be made by COUNTY, the parties agree to the following: Special Conditions All materials handling including handling, transportation, storage, deposition, disposal, and utilization will be subject to current state and county regulatory codes. All activities will be conducted in accordance with applicable codes and their intent to prevent illegal handling and disposal practices, and the resulting contamination from the same, vector breeding, hazardous materials handling, and aesthetic and other public nuisances. General Conditions Scope of Services: CONTRACTOR agrees to provide COUNTY the services and any materials as set forth as identified in “Exhibit A Scope-of-Services,” during the CONTRACT period. No material, labor or facilities will be furnished by COUNTY, unless otherwise provided for in the CONTRACT. Performance Period: The performance period for this CONTRACT shall be for a period of two years from date acceptance by the Mason County Deputy Director, Public Works/Utilities and Waste Management, said date being __________. Term: Services provided by CONTRACTOR prior to or after the term of this CONTRACT shall be performed at the expense of CONTRACTOR and are not compensable under this CONTRACT unless both parties hereto agree to such provision in writing. The term of this CONTRACT may be extended by mutual consent of the parties; provided, however, that the CONTRACT is in writing and signed by both parties. Extension: After two years the duration of this CONTRACT may be automatically renewed annually up to three (3) one-year terms for a total contract length of five years unless a written notice of termination or cost adjustment is requested at least 60-days prior to the end of the relevant term. Any negotiation of pricing in one of the renewal terms would require an agreement 2 Sludge Hauling Services Contract Agreement No. 2025-05 amendment and approval by the Mason County Board of Commissioners. A renewal will not be for less than yearly increments. Compensation: CONTRACTOR shall pick up sewage from the facilities owned and operated by the County and transport to receiving facility at the costs stated in “Exhibit B Compensation” dependent on which facility is serviced. Independent Contractor: CONTRACTOR's services shall be furnished by the CONTRACTOR as an independent contractor, and nothing herein contained shall be construed to create a relationship of employer - employee. All payments made hereunder and all services performed shall be made and performed pursuant to this CONTRACT by the CONTRACTOR as an independent contractor. CONTRACTOR acknowledges that the entire compensation for this CONTRACT is specified in “Exhibit B Compensation” and the CONTRACTOR is not entitled to any benefits including, but not limited to: vacation pay, holiday pay, sick leave pay, medical, dental, or other insurance benefits, or any other rights or privileges afforded to employees of COUNTY. The CONTRACTOR represents that they maintain a separate place of business, serves clients other than COUNTY, will report all income and expense accrued under this CONTRACT to the Internal Revenue Service, and has a tax account with the State of Washington Department of Revenue for payment of all sales and use and Business and Occupation taxes collected by the State of Washington. CONTRACTOR will defend, indemnify and hold harmless COUNTY, its officers, agents or employees from any loss or expense, including, but not limited to, settlements, judgments, setoffs, attorneys' fees or costs incurred by reason of claims or demands because of breach of the provisions of this paragraph. Taxes: CONTRACTOR understands and acknowledges that COUNTY will not withhold Federal or State income taxes. Where required by State or Federal law, the CONTRACTOR authorizes COUNTY to withhold for any taxes other than income taxes (i.e., Medicare). All compensa tion received by the CONTRACTOR will be reported to the Internal Revenue Service at the end of the calendar year in accordance with the applicable IRS regulations. It is the responsibility of the CONTRACTOR to make the necessary estimated tax payments throughout the year, if any, and the CONTRACTOR is solely liable for any tax obligation arising from the CONTRACTOR's performance of this CONTRACT. The CONTRACTOR hereby agrees to indemnify COUNTY against any demand to pay taxes arising from the CONTRACTOR's failure to pay taxes on compensation earned pursuant to this CONTRACT. COUNTY will pay sales and use taxes imposed on goods or services acquired hereunder as required by law. The CONTRACTOR must pay all other taxes, including, but not limited to, Business and Occupation Tax, taxes based on the CONTRACTOR's gross or net income, or personal property to which COUNTY does not hold title. COUNTY is exempt from Federal Excise Tax. No Guarantee of Employment: The performance of all or part of this CONTRACT by the CONTRACTOR shall not operate to vest any employment rights whatsoever and shall not be deemed to guarantee any employment 3 Sludge Hauling Services Contract Agreement No. 2025-05 of CONTRACTOR or any employee of CONTRACTOR or any sub-contractor or any employee of any sub-contractor by COUNTY at the present time or in the future. Accounting and Payment for CONTRACTOR Services: Payment to the CONTRACTOR for services rendered under this CONTRACT shall be as set forth in “Exhibit B Compensation.” Where Exhibit “B” requires payments by the COUNTY, payment shall be based upon written claims supported, unless otherwise provided in Exhibit “B,” by documentation of units of work actually performed and amounts earned, including, where appropriate, the actual number of days worked each month, total number of hours for the month, and the total dollar payment requested, so as to comply with municipal auditing requirements. Acceptable invoices will be processed within 30 days of receipt. Unless specifically stated in Exhibit “B” or approved in writing in advance by the official executing this CONTRACT for COUNTY or his or her designee (hereinafter referred to as the “Administrative Officer”). COUNTY will not reimburse the CONTRACTOR for any costs or expenses incurred by the CONTRACTOR in the performance of this CONTRACT. Where required, COUNTY shall, upon receipt of appropriate documentation, compensate the CONTRACTOR, no more often than monthly, in accordance with COUNTY’s customary procedures, pursuant to the fee schedule set forth in Exhibit “B.” Withholding Payment: In the event the CONTRACTOR has failed to perform any obligation under this CONTRACT within the times set forth in this CONTRACT, then COUNTY may, upon written notice, withhold from amounts otherwise due and payable to CONTRACTOR, without penalty, until such failure to perform is cured or otherwise adjudicated. Withholding under this clause shall not be deemed a breach entitling CONTRACTOR to termination or damages, provided that COUNTY promptly gives notice in writing to the CONTRACTOR of the nature of the default or failure to perform, and in no case more than ten (10) days after it determines to withhold amounts otherwise due. A determination of the Administrative Officer set forth in a notice to the CONTRACTOR of the action required and/or the amount required to cure any alleged failure to perform shall be deemed conclusive, except to the extent that the CONTRACTOR acts within the times and in strict accord with the provisions of the Disputes clause of this CONTRACT. COUNTY may act in accordance with any determination of the Administrative Officer which has become conclusive under this clause, without prejudice to any other remedy under the CONTRACT, to take all or any of the following actions: (1) cure any failure or default, (2) to pay any amount so required to be paid and to charge the same to the account of the CONTRACTOR, (3) to set off any amount so paid or incurred from amounts due or to become due the CONTRACTOR. In the event the CONTRACTOR obtains relief upon a claim under the Disputes clause, no penalty or damages shall accrue to CONTRACTOR by reason of good faith withholding by COUNTY under this clause. Labor Standards: CONTRACTOR agrees to comply with all applicable state and federal requirements, including but not limited to those pertaining to payment of wages and working conditions, in accordance with RCW 39.12.040, the Prevailing Wage Act; the Americans with Disabilities Act of 1990; and the Contract Work Hours and Safety Standards Act providing for weekly payment of prevailing wages, minimum overtime pay, and providing that no laborer or mechanic shall be required to work in surroundings or under conditions which are unsanitary, hazardous, or dangerous to health and safety as determined by regulations promulgated by the Federal Secretary of Labor and/or the State of Washington. 4 Sludge Hauling Services Contract Agreement No. 2025-05 Assignment and Subcontracting: The performance of all activities contemplated by this CONTRACT shall be accomplished by CONTRACTOR. No portion of this CONTRACT may be assigned or subcontracted to any other individual, firm or entity without the express and prior written approval of COUNTY. Conflict of Interest: If at any time prior to commencement of, or during the term of this CONTRACT, CONTRACTOR or any of its employees involved in the performance of this CONTRACT shall have or develop an interest in the subject matter of this CONTRACT that is potentially in conflict with the COUNTY’s interest, then CONTRACTOR shall immediately notify COUNTY of the same. The notification of COUNTY shall be made with sufficient specificity to enable COUNTY to make an informed judgment as to whether or not COUNTY’s interest may be compromised in any manner by the existence of the conflict, actual or potential. Thereafter, COUNTY may require CONTRACTOR to take reasonable steps to remove the conflict of interest. COUNTY may also terminate this CONTRACT according to the provisions herein for termination. Non-Discrimination in Employment: COUNTY’s policy is to provide equal opportunity in all terms, conditions and privileges of employment for all qualified applicants and employees without regard to race, color, creed, religion, national origin, sex, sexual orientation, age, marital status, disability, or veteran status. CONTRACTOR shall comply with all laws prohibiting discrimination against any employee or applicant for employment on the grounds of race, color, creed, religion, national origin, sex, sexual orientation, age, marital status, disability, or veteran status, except where such constitutes a bona fide occupational qualification. Furthermore, in those cases in which CONTRACTOR is governed by such laws, CONTRACTOR shall take affirmative action to insure that applicants are employed, and treated during employment, without regard to their race, color, creed, religion, national origin, sex, age, marital status, sexual orientation, disability, or veteran status, except where such constitutes a bona fide occupational qualification. Such action shall include, but not be limited to: advertising, hiring, promotions, layoffs or terminations, rate of pay or other forms of compensation benefits, selection for training including apprenticeship, and participation in recreational and educational activities. In all solicitations or advertisements for employees placed by them or on their behalf, CONTRACTOR shall state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex or national origin. The foregoing provisions shall also be binding upon any sub-contractor, provided that the foregoing provision shall not apply to contracts or sub -contractors for standard commercial supplies or raw materials, or to sole proprietorships with no employees. Non-Discrimination in Client Services: CONTRACTOR shall not discriminate on the grounds of race, color, creed, religion, national origin, sex, age, marital status, sexual orientation, disability, or veteran status; or deny an individual or business any service or benefits under this CONTRACT; or subject an individual or business to segregation or separate treatment in any manner related to his/her/its receipt any service or services or other benefits provided under this CONTRACT; or deny an individual or business an opportunity to participate in any program provided by this CONTRACT. Waiver of Noncompetition: CONTRACTOR irrevocably waives any existing rights which it may have, by contract or otherwise, to require another person or corporation to refrain from submitting a proposal to or 5 Sludge Hauling Services Contract Agreement No. 2025-05 performing work or providing supplies to COUNTY, and CONTRACTOR further promises that it will not in the future, directly or indirectly, induce or solicit any person or corporation to refrain from submitting a bid or proposal to or from performing work or providing supplies to COUNTY. Certification Regarding Federal Debarment, Suspension, Ineligibility and Voluntary Exclusion - Lower Tier Covered Transactions: CONTRACTOR further certifies, by executing this CONTRACT, that neither it nor its principles is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or Agency. CONTRACTOR also agrees that it shall not knowingly enter into any lower tier covered transactions (a transaction between CONTRACTOR and any other person) with a person who is proposed for debarment, debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, and CONTRACTOR agrees to include this clause titled "Certification Regarding Federal Debarment, Suspension, Ineligibility and Voluntary Exclusion - Lower Tier Covered Transaction" without modification, in all lower tier covered transactions and in all solicitations for lower tier transactions. The "General Service Administration List of Parties Excluded from Federal Procurement or Non - procurement Programs" is available to research this information at http://epls.arnet.gov/. Ownership of Items Produced: All writings, programs, data, public records or other materials prepared by CONTRACTOR and/or its consultants or sub-contractors, in connection with performance of this CONTRACT, shall be the sole and absolute property of COUNTY. When CONTRACTOR creates any copyrightable materials or invents any patentable property, CONTRACTOR may copyright or patent the same, but COUNTY retains a royalty-free, nonexclusive and irrevocable license to reproduce, publish, recover, or otherwise use th e materials or property and to authorize other governments to use the same for state or local governmental purposes. CONTRACTOR further agrees to make research, notes, and other work products produced in the performance of this CONTRACT available to COUNTY upon request. Patent/Copyright Infringement: CONTRACTOR will defend and indemnify COUNTY from any claimed action, cause or demand brought against COUNTY, to the extent such action is based on the claim that information supplied by the CONTRACTOR infringes any patent or copyright. CONTRACTOR will pay those costs and damages attributable to any such claims that are finally awarded against COUNTY in any action. Such defense and payments are conditioned upon the following: A. CONTRACTOR shall be notified promptly in writing by COUNTY of any notice of such claim. B. CONTRACTOR shall have the right, hereunder, at its option and expense, to obtain for COUNTY the right to continue using the information, in the event such claim of infringement, is made, provided no reduction in performance or loss results to COUNTY. Confidentiality: CONTRACTOR, its employees, sub-contractors, and their employees shall maintain the confidentiality of all information provided by COUNTY or acquired by CONTRACTOR in performance of this CONTRACT, except upon the prior written consent of COUNTY or an order entered by a court after having acquired jurisdiction over COUNTY. CONTRACTOR shall immediately give to COUNTY notice of any judicial proceeding seeking disclosure of such 6 Sludge Hauling Services Contract Agreement No. 2025-05 information. CONTRACTOR shall indemnify and hold harmless COUNTY, its officials, agents or employees from all loss or expense, including, but not limited to, settlements, judgments, setoffs, attorneys' fees and costs resulting from CONTRACTOR's breach of this provision. Right to Review: This CONTRACT is subject to review by any Federal, State or COUNTY auditor. COUNTY or its designee shall have the right to review and monitor the financial and service components of this program by whatever means are deemed expedient by the Administrative Officer or by COUNTY's Auditor’s Office. Such review may occur with or without notice and may include, but is not limited to, on-site inspection by COUNTY agents or employees, inspection of all records or other materials which COUNTY deems pertinent to the CONTRACT and its performance, and any and all communications with or evaluations by service recipients under this CONTRACT. CONTRACTOR shall preserve and maintain all financial records and records relating to the performance of work under this CONTRACT for six (6) years after CONTRACT termination, and shall make them available for such review, within Mason County, State of Washington, upon request. CONTRACTOR also agrees to notify the Administrative Officer in advance of any inspections, audits, or program review by any individual, agency, or governmental unit whose purpose is to review the services provided within the terms of this CONTRACT. If no advance notice is given to CONTRACTOR, then CONTRACTOR agrees to notify the Administrative Officer as soon as it is practical. Insurance Requirements: At a minimum, CONTRACTOR shall provide insurance that meets or exceeds the requirements detailed in “Exhibit C Insurance Requirements.” Insurance as a Condition of Payment: Payments due to CONTRACTOR under this CONTRACT are expressly conditioned upon the CONTRACTOR’s strict compliance with all insurance requirements under this CONTRACT. Payment to CONTRACTOR shall be suspended in the event of non-compliance. Upon receipt of evidence of full compliance, payments not otherwise subject to withholding or set-off will be released to CONTRACTOR. Proof of Insurance: A Certificate of Insurance naming COUNTY as the Certificate Holder must be provided to COUNTY within five (5) days of CONTRACT execution. Industrial Insurance Waiver: With respect to the performance of this CONTRACT and as to claims against COUNTY, its officers, agents and employees, CONTRACTOR expressly waives its immunity under Title 51 of the Revised Code of Washington, the Industrial Insurance Act, for injuries to its employees and agrees that the obligations to indemnify, defend and hold harmless provided in this CONTRACT extend to any claim brought by or on behalf of any employee of CONTRACTOR. This waiver is mutually negotiated by the parties to this CONTRACT. CONTRACTOR Commitments, Warranties and Representations: Any written commitment received from CONTRACTOR concerning this CONTRACT shall be binding upon CONTRACTOR, unless otherwise specifically provided herein with reference to this paragraph. Failure of CONTRACTOR to fulfill such a commitment shall render CONTRACTOR liable for damages to COUNTY. A commitment includes, but is not limited to, any representation made prior to execution of this CONTRACT, whether or not incorporated 7 Sludge Hauling Services Contract Agreement No. 2025-05 elsewhere herein by reference, as to performance of services or equipment, prices or options for future acquisition to remain in effect for a fixed period, or warranties. Defense and Indemnity Contract: Indemnification by CONTRACTOR. To the fullest extent permitted by law, CONTRACTOR agrees to indemnify, defend and hold COUNTY and its departments, elected and appointed officials, employees, agents and volunteers, harmless from and against any and all cla ims, damages, losses and expenses, including but not limited to court costs, attorney's fees and alternative dispute resolution costs, for any personal injury, for any bodily injury, sickness, disease or death and for any damage to or destruction of any property (including the loss of use resulting therefrom) which 1) are caused in whole or in part by any act or omission, negligent or otherwise, of the CONTRACTOR, its employees, agents or volunteers or CONTRACTOR's subcontractors and their employees, agents or volunteers; or 2) are directly or indirectly arising out of, resulting from, or in connection with performance of this CONTRACT; or 3) are based upon CONTRACTOR’s or its subcontractors’ use of, presence upon or proximity to the property of COUNTY. This indemnification obligation of CONTRACTOR shall not apply in the limited circumstance where the claim, damage, loss or expense is caused by the sole negligence of COUNTY. This indemnification obligation of the CONTRACTOR shall not be limited in any way by the Washington State Industrial Insurance Act, RCW Title 51, or by application of any other workmen's compensation act, disability benefit act or other employee benefit act, and the CONTRACTOR hereby expressly waives any immunity afforded by such acts. The foregoing indemnification obligations of the CONTRACTOR are a material inducement to COUNTY to enter into this CONTRACT, are reflected in CONTRACTOR’s compensation, and have been mutually negotiated by the parties. Participation by County – No Waiver. COUNTY reserves the right, but not the obligation, to participate in the defense of any claim, damages, losses or expenses and such participation shall not constitute a waiver of CONTRACTOR’s indemnity obligations under this CONTRACT. Survival of CONTRACTOR’s Indemnity Obligations. CONTRACTOR agrees all CONTRACTOR’s indemnity obligations shall survive the completion, expiration or termination of this CONTRACT. Indemnity by Subcontractors. In the event the CONTRACTOR enters into subcontracts to the extent allowed under this CONTRACT, CONTRACTOR's subcontractors shall indemnify COUNTY on a basis equal to or exceeding CONTRACTOR’s indemnity obligations to COUNTY. Compliance with Applicable Laws, Rules and Regulations: This CONTRACT shall be subject to all laws, rules, and regulations of the United States of America, the State of Washington, political subdivisions of the State of Washington and Mason County. CONTRACTOR also agrees to comply with applicable Federal, State, County or municipal standards for licensing, certification and operation of facilities and programs, and accreditation and licensing of individuals. Administration of Contract: COUNTY hereby appoints, and CONTRACTOR hereby accepts, the Mason County's Deputy Director, Public Works/Utilities and Waste, as COUNTY’s representative, hereinafter referred to as the Administrative Officer, for the purposes of administering the provisions of this CONTRACT, including COUNTY’s right to receive and act on all reports and documents, and any auditing performed by the COUNTY related to this CONTRACT. 8 Sludge Hauling Services Contract Agreement No. 2025-05 COUNTY’s Administrative Officer: Richard Dickinson Mason County Deputy Director, Public Works/Utilities and Waste 100 Public Works Drive Shelton, WA 98584 Phone: (360) 427-9760, Ext. 652 E-mail: rdickinson@masoncountywa.gov CONTRACTOR's Administrative Officer: __________________________________ __________________________________ __________________________________ Notice: Except as set forth elsewhere in the CONTRACT, for all purposes under this CONTRACT except service of process, notice shall be given by CONTRACTOR to COUNTY’s Administrative Officer under this CONTRACT. Notices and other communication may be conducted via e-mail, U.S. mail, fax, hand-delivery or other generally accepted manner including delivery services. Modifications: Either party may request changes in the CONTRACT. Any and all agreed modifications, to be valid and binding upon either party, shall be in writing and signed by both of the parties. Termination for Default: If CONTRACTOR defaults by failing to perform any of the obligations of the CONTRACT or becomes insolvent or is declared bankrupt or commits any act of bankruptcy or insolvency or makes an assignment for the benefit of creditors, COUNTY may, by depositing written notice to CONTRACTOR in the U.S. mail, terminate the CONTRACT, and at COUNTY’s option, obtain performance of the work elsewhere. If the CONTRACT is terminated for default, CONTRACTOR shall not be entitled to receive any further payments under the CONTRACT until all work called for has been fully performed. Any extra cost or damage to COUNTY resulting from such default(s) shall be deducted from any money due or coming due to CONTRACTOR. CONTRACTOR shall bear any extra expenses incurred by COUNTY in completing the work, including all increased costs for completing the work, and all damage sustained, or which may be sustained by COUNTY by reason of such default. If a notice of termination for default has been issued and it is later determined for any reason that CONTRACTOR was not in default, the rights and obligations of the parties shall be the same as if the notice of termination had been issued pursuant to the Termination for Public Convenience paragraph hereof. Termination for Public Convenience: COUNTY may terminate this CONTRACT in whole or in part whenever COUNTY determines, in its sole discretion, that such termination is in the interests of COUNTY. Whenever the CONTRACT is terminated in accordance with this paragraph, CONTRACTOR shall be entitled to payment for actual work performed in compliance with “Exhibit A Scope-of-Services” and “Exhibit B Compensation.” An equitable adjustment in the CONTRACT price for partially 9 Sludge Hauling Services Contract Agreement No. 2025-05 completed items of work will be made, but such adjustment shall not include provision for loss of anticipated profit on deleted or uncompleted work. Termination of this CONTRACT by COUNTY at any time during the term, whether for default or convenience, shall not constitute breach of CONTRACT by COUNTY. Termination for Reduced Funding: COUNTY may terminate this CONTRACT in whole or in part should COUNTY determine, in its sole discretion, that such termination is necessary due to a decrease in available funding including State and/or Federal grants. Whenever the CONTRACT is terminated in accordance with this paragraph, the CONTRACTOR shall be entitled to payment for actual work performed in compliance with “Exhibit A Scope-of-Services” and “Exhibit B Compensation.” Disputes: 1. Differences between the CONTRACTOR and COUNTY, arising under and by virtue of the AGREEMENT shall be brought to the attention of COUNTY at the earliest possible time in order that such matters may be settled or other appropriate action promptly taken. For objections that are not made in the manner specified and within the time limits stated, the records, orders, rulings, instructions, and decisions of the Administrative Officer shall be final and conclusive. 2. The CONTRACTOR shall not be entitled to additional compensation which otherwise may be payable, or to extension of time for (1) any act or failure to act by the Administrative Officer of COUNTY, or (2) the happening of any event or occurrence, unless the CONTRACTOR has given COUNTY a written Notice of Potential Claim within ten (10) days of the commencement of the act, failure, or event giving rise to the claim, and before final payment by COUNTY. The written Notice of Potential Claim shall set forth the reasons for which the CONTRACTOR believes additional compensation or extension of time is due, the nature of the cost involved, and insofar as possible, the amount of the potential claim. CONTRACTOR shall keep full and complete daily records of the work performed, labor and material used, and all costs and additional time claimed to be additional. 3. The CONTRACTOR shall not be entitled to claim any such additional compensation, or extension of time, unless within thirty (30) days of the accomplishment of the portion of the work from which the claim arose, and before final payment by COUNTY, the CONTRACTOR has given COUNTY a detailed written statement of each element of cost or other compensation requested and of all elements of additional time required, and copies of any supporting documents evidencing the amount or the extension of time claimed to be due. Arbitration: Other than claims for injunctive relief brought by a party hereto (which may be brought either in court or pursuant to this arbitration provision), and consistent with the provisions hereinabove, any claim, dispute or controversy between the parties under, arising out of, or related to this CONTRACT or otherwise, including issues of specific performance, shall be determined by arbitration in Shelton, Washington, under the applicable American Arbitration Association (AAA) rules in effect on the date hereof, as modified by this CONTRACT. There shall be one arbitrator selected by the parties within ten (10) days of the arbitration demand, or if not, by the AAA or any other group having similar credentials. Any issue about whether a claim is covered by this CONTRACT shall be determined by the arbitrator. The arbitrator shall apply substantive law and may award injunctive relief, equitable relief (including specific performance), or any other remedy available from a judge, including expenses, costs and attorney fees to the prevailing party and pre-award interest, but shall not have the power to award punitive damages. The decision of the arbitrator shall be final and binding and an order confirming the award or judgment upon the award may be entered in any court having jurisdiction. The parties agree 10 Sludge Hauling Services Contract Agreement No. 2025-05 that the decision of the arbitrator shall be the sole and exclusive remedy between them regarding any dispute presented or pled before the arbitrator. At the request of either party made not later than forty-five (45) days after the arbitration demand, the parties agree to submit the dispute to nonbinding mediation, which shall not delay the arbitration hearing date; provided, that either party may decline to mediate and proceed with arbitration. Any arbitration proceeding commenced to enforce or interpret this CONTRACT shall be brought within six (6) years after the initial occurrence giving rise to the claim, dispute or issue for which arbitration is commenced, regardless of the date of discovery or whether the claim, dispute or issue was continuing in nature. Claims, disputes or issues arising more than six (6) years prior to a written request or demand for arbitration issued under this Agreement are not subject to arbitration. Venue and Choice of Law: In the event that any litigation should arise concerning the construction or interpretation of any of the terms of this CONTRACT, the venue of such action of litigation shall be in the courts of the State of Washington and Mason County. Unless otherwise specified herein, this CONTRACT shall be governed by the laws of Mason County and the State of Washington. Severability: If any term or condition of this CONTRACT or the application thereof to any person(s) or circumstances is held invalid, such invalidity shall not affect other terms, conditions or applications which can be given effect without the invalid term, condition or application. To this end, the terms and conditions of this CONTRACT are declared severable. Waiver: Waiver of any breach or condition of this CONTRACT shall not be deemed a waiver of any prior or subsequent breach. No term or condition of this CONTRACT shall be held to be waived, modified or deleted except by an instrument, in writing, signed by the parties hereto. The failure of COUNTY to insist upon strict performance of any of the covenants of this CONTRACT, or to exercise any option herein conferred in any one or more instances, shall not be construed to be a waiver or relinquishment of any such, or any other covenants or contracts, but the same shall be and remain in full force and effect. Order of Precedence: A. Exhibit A - Scope of Services B. Exhibit B - Compensation C. Exhibit C - Insurance Requirements D. Exhibit D- Title VI Requirements E. Request for Proposal Entire Contract: This written CONTRACT, comprised of the writings signed or otherwise identified and attached hereto, represents the entire CONTRACT between the parties and supersedes any prior oral statements, discussions or understandings between the parties. 11 Sludge Hauling Services Contract Agreement No. 2025-05 IN WITNESS WHEREOF, COUNTY and CONTRACTOR have executed this CONTRACT as of the date and year last written below. CONTRACTOR PUBLIC WORKS DEPARTMENT MASON COUNTY, WASHINGTON ____________________________________ ____________________________________ Signature Richard Dickinson, Deputy Director, Public Works /Utilities and Waste ____________________________________ By and Title Dated: _____________________________ Dated: _____________________________ APPROVED AS TO FORM: ____________________________________ Tim Whitehead, Chief DPA 12 Sludge Hauling Services Contract Agreement No. 2025-05 EXHIBIT A SCOPE OF SERVICES A. Transportation and Disposal of Sludge The Contractor shall transport the sludge/material directly from the County’s Wastewater Treatment Facilities in Belfair, Allyn and Rustlewood to the City of Shelton’s Treatment Plant or any other site the County designates. Under no circumstances shall the Contractor be allowed to make any additional stops in transit to the disposal site to haul any payload other than the sludge or sewage material. All hauling and handling equipment and labor shall be provided by the Contractor. Hauling equipment shall not permit sludge to leak or splash onto roads during the loading or transportation. Contractor shall be responsible for cleaning up any spilled, leaked, or splashed sludge or other contents on roads or other areas at or away from the site of Work. All truck tanks and trailers used for hauling of sludge will be rinsed out prior to taking any sludge from a Mason County Facility. The tanks shall not have any inorganic bio-degradable items like paper, band-aids, clothing material, or plastics in them prior to accepting sludge from a Mason County Facility. HOURS OF OPERATION: The hours of operation at all facilities are from 8:00 AM until 4:00 PM seven days a week. Special arrangements or emergency service may be required outside of these hours on an as needed basis. The City of Shelton will only accept sludge Monday - Thursday and does not accept sludge after 3:00 PM. The Contractor shall provide copies of the County approved volume based “trip ticket”, by the fifth (5th) day of each month. 13 Sludge Hauling Services Contract Agreement No. 2025-05 EXHIBIT B COMPENSATION NOTE-include billing/invoice specifics. A. Compensation: CONTRACTOR will be compensated based on the amount of sludge hauled and from which WWTP it was hauled from. There is no minimum amount guaranteed to the CONTRACTOR. The CONTRACTOR will be paid by the gallon hauled. The price per gallon is dependent on which facility is serviced, prices shown in the tables below. BELFAIR WRF (Location - Belfair) Cost per gallon $ Tax per gallon $ Total cost per gallon $ NORTH BAY/CASE INLET WRF (Location - Allyn) Cost per gallon $ Tax per gallon $ Total cost per gallon $ RUSTLEWOOD WTP (Location - Grapeview) Cost per gallon $ Tax per gallon $ Total cost per gallon $ B. Requests for Payment: 1. At a minimum the invoice is to include: performance period; date of submission; CONTRACTOR's name, remittance address and phone number; number of gallons being billed; invoice total; and any additional applicable information. 2. Submit via e-mail or hard copy as preferred to: Richard Dickinson Mason County Deputy Director Public Works/Utilities and Waste 100 Public Works Drive Shelton, WA 98584 Phone: (360) 427-9760 Ext. 652 E-mail: Rdickinson@masoncountywa.gov 3. Payment will be made to CONTRACTOR within thirty (30) days of the receipt of a complete and accurate invoice 14 Sludge Hauling Services Contract Agreement No. 2025-05 EXHIBIT C INSURANCE REQUIREMENTS For the duration of this Agreement the Contractor shall maintain in effect all insurance as required herein and comply with all limits, terms and conditions stated therein. Work under this Agreement shall not commence until evidence of all required insurance and bonding is provided to the County. Evidence of such insurance shall consist of a completed copy of the Certificate of Insurance signed by the insurance agent for the Contractor and returned to the Mason County Deputy Director of Utilities/Waste Management. If for any reason, any material change in the coverage occurs during the course of this Agreement; such change will not become effective until 45 days after Mason County receives written notice of such change. The policy shall be endorsed and the certificate shall reflect that Mason County is an additional insured on the Contractor’s general liability policy with respect to activities under this Agreement. The policy shall provide and the certificate reflect that the insurance afforded applies separately to each insured against whom a claim is made or suit is brought except with respect to limits of the company’s liability. It is the responsibility of the Contractor to provide fire insurance for any equipment used by the Contractor. This fire insurance shall cover the entire replacement value of the equipment insured. A. MINIMUM Insurance Requirements: 1. Commercial General Liability Insurance using Insurance Services Office “Commercial General Liability” policy form CG 00 01, with an edition date prior to 2004, or the exact equivalent. Coverage for an additional insured shall not be limited to its vicarious liability. Defense costs must be paid in addition to limits. Limits shall be no less than two million dollars ($2,000,000) per occurrence for all covered losses and no less than five million dollars ($5,000,000) general aggregate, for bodily injury, personal injury, and property damage, including without limitation, blanket contractual liability. 2. Workers’ Compensation on a state-approved policy form providing statutory benefits as required by law with employer’s liability limits for the Contractors, with two (2) or more employees and/or volunteers, no less than $1,000,000 per accident for all covered losses. 3. Business Auto Coverage on ISO Business Auto Coverage form CA 00 01 including owned, non-owned and hired autos, or the exact equivalent. Limits shall be no less than five million dollars ($5,000,000) per accident, combined single limit. If Contractor owns no vehicles, this requirement may be satisfied by a non-owned auto endorsement to the general liability policy described above. If Contractor or the Contractor’s employees will use personal autos in any way on this project, Contractor shall obtain evidence of personal auto liability coverage for each such person. 4. Contractor’s Pollution Liability Insurance shall be written with limits not less than five million dollars ($5,000,000) combined single limit per occurrence for bodily injury, personal injury, property damage, cleanup costs and legal defense expenses. 5. Umbrella or excess liability policies shall provide coverage at least as broad as specified for underlying coverages and covering those insured in the underlying policies. Coverage shall 15 Sludge Hauling Services Contract Agreement No. 2025-05 be “pay on behalf”, with defense costs payable in addition to policy limits. There shall be no cross-liability exclusion of claims or suits by one insured against another. B. Certificate of Insurance: A Certificate of Insurance naming County as the Certificate Holder must be provided to County within five (5) days of Contract execution. C. Basic Stipulations: 1. Contractor agrees to endorse third party liability coverage required herein to include as additional insureds County, its officials, employees and agents, using ISO endorsement CG 20 10 with an edition date prior to 2004. Contractor also agrees to require all Contractors, subcontractors, and anyone else involved in this Contractor on behalf of the Contractor (hereinafter “indemnifying parties”) to comply with these provisions. 2. Contractor agrees to waive rights of recovery against County regardless of the applicability of any insurance proceeds, and to require all indemnifying parties to do likewise. 3. All insurance coverage maintained or procured by Contractor or required of others by Contractor pursuant to this Contract shall be endorsed to delete the subrogation condition as to County, or must specifically allow the named insured to waive subrogation prior to a loss. 4. All coverage types and limits required are subject to approval, modification and additional requirements by County. Contractor shall not make any reductions in scope or limits of coverage that may affect County’s protection without County’s prior written c onsent. 5. Contractor agrees to provide evidence of the insurance required herein, satisfactory to County, consisting of: a) certificate(s) of insurance evidencing all of the coverages required and, b) an additional insured endorsement to Contractor’s general liability policy using Insurance Services Office form CG 20 10 with an edition date prior to 2004. Contractor agrees, upon request by County to provide complete, certified copies of any policies required within 10 days of such request. County has the right, but not the duty, to obtain any insurance it deems necessary to protect its interests. Any premium so paid by County shall be charged to and promptly paid by Contractor or deducted from sums due Contractor. Any actual or alleged failure on the part of County or any other additional insured under these requirements to obtain proof of insurance required under this Contract in no way waives any right or remedy of County or any additional insured, in this or in any other regard. 6. It is acknowledged by the parties of this Contract that all insurance coverage required to be provided by Contractor or indemnifying party, is intended to apply first and on a primary non- contributing basis in relation to any other insurance or self-insurance available to County. 7. Contractor agrees not to self-insure or to use any self-insured retentions on any portion of the insurance required herein and further agrees that it will not allow any indemnifying party to self- insure its obligations to County. If Contractor’s existing coverage includes a self- insured retention, the self-insured retention must be declared to the County. The County 16 Sludge Hauling Services Contract Agreement No. 2025-05 may review options with Contractor, which may include reduction or elimination of the self- insured retention, substitution of other coverage, or other solutions. 8. Contractor will renew the required coverage annually as long as County, or its employees or agents face an exposure from operations of any type pursuant to this Contract. This obligation applies whether or not the Contract is canceled or terminated for any reason. Termination of this obligation is not effective until County executes a written statement to that effect. 9. The limits of insurance as described above shall be considered as minimum requirements. Should any coverage carried by Contractor or a subcontractor of any tier maintain insurance with limits of liability that exceed the required limits or coverage that i s broader than as outlined above, those higher limits and broader coverage shall be deemed to apply for the benefit of any person or organization included as an additional insured and those limits shall become the required minimum limits of insurance in all Paragraphs and Sections of this Contract. 10. None of the policies required herein shall be in compliance with these requirements if they include any limiting endorsement that has not been first submitted to County and approved of in writing. 11. The requirements in this Exhibit supersede all other sections and provisions of this Contract to the extent that any other section or provision conflicts with or impairs the provisions of this Exhibit. 12. Unless otherwise approved by County, insurance provided pursuant to these requirements shall be by insurers authorized to do business in Washington and with a minimum A.M. Best rating of A-:VII. 13. All insurance coverage and limits provided by Contractor and available or applicable to this agreement are intended to apply to the full extent of the policies. Nothing contained in this Contract limits the application of such insurance coverage. 14. Contractor agrees require insurers, to provide notice to County thirty (30) days prior to cancellation of such liability coverage or of any material alteration or non -renewal of any such coverage, other than for non-payment of premium. Contractor shall assure that this provision also applies to any subcontractors, joint ventures or any other party engaged by or on behalf of contractor in relation to this agreement. Certificate(s) are to reflect that the issuer will provide thirty (30) days’ notice to County of any cancellation of coverage. 17 Sludge Hauling Services Contract Agreement No. 2025-05 15. County reserves the right at any time during the term of the Contract to change the amounts and types of insurance required by giving the Contractor ninety (90) days advance written notice of such change. If such change results in substantial additional cost to the Contractor, the County and Contractor may renegotiate Contractor’s compensation. 16. Requirements of specific coverage features are not intended as limitation on other requirements or as waiver of any coverage normally provided by any given policy. Specific reference to a coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be all-inclusive. 17. Contractor agrees to provide immediate notice to County of any claim or loss against Contractor arising out of the work performed under this agreement. County assumes no obligation or liability by such notice but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve County. 18 Sludge Hauling Services Contract Agreement No. 2025-05 ATTACHMENT D TITLE VI REQUIRMENTS During the performance of this contract, the contractor, for itself, its assignees, and successors in interest (hereinafter referred to as the "contractor") agrees as follows: 1. Compliance with Regulations: The contractor (hereinafter includes consultants) will comply with the Acts and the Regulations relative to Non-discrimination in Federally-assisted programs of the U.S. Department of Transportation, Washington State Department of Transportation, as they may be amended from time to time, which are herein incorporated by reference and made a part of this contract. 2. Non-discrimination: The contractor, with regard to the work performed by it during the contract, will not discriminate on the grounds of race, color, or national origin in the selection and retention of subcontractors, including procurements of materials and leases of equipment. The contractor will not participate directly or indirectly in the discrimination prohibited by the Acts and the Regulations, including employment practices when the contract covers any activity, project, or program set forth in Appendix B of 49 CFR Part 21. 3. Solicitations for Subcontracts, Including Procurements of Materials and Equipment: In all solicitations, either by competitive bidding, or negotiation made by the contractor for work to be performed under a subcontract, including procurements of materials, or leases of equipment, each potential subcontractor or supplier will be notified by the contractor of the contractor's obligations under this contract and the Acts and the Regulations relative to Non-discrimination on the grounds of race, color, or national origin. 4. Information and Reports: The contractor will provide all information and reports required by the Acts, the Regulations, and directives issued pursuant thereto and will permit access to its books, records, accounts, other sources of information, and its facilities as may be determined by the Recipient or the Washington State Department of Transportation to be pertinent to ascertain compliance with such Acts, Regulations, and instructions. Where any information required of a contractor is in the exclusive possession of another who fails or refuses to furnish the information, the contractor will so certify to the Recipient or the Washington State Department of Transportation, as appropriate, and will set forth what efforts it has made to obtain the information. 5. Sanctions for Noncompliance: In the event of a contractor's noncompliance with the Non- discrimination provisions of this contract, the Recipient will impose such contract sanctions as it or the Washington State Department of Transportation may determine to be appropriate, including, but not limited to: a. withholding payments to the contractor under the contract until the contractor complies; and/or b. cancelling, terminating, or suspending a contract, in whole or in part. 6. Incorporation of Provisions: The contractor will include the provisions of paragraphs one through six in every subcontract, including procurements of materials and leases of equipment, unless exempt by the Acts, the Regulations and directives issued pursuant thereto. The contractor will take action with respect to any subcontract or procurement as the Recipient or the Washington State Department of Transportation may direct as a means of enforcing such provisions including sanctions for noncompliance. Provided, that if the contractor becomes involved in, or is threatened with litigation by a subcontractor, or supplier because of such direction, the contractor may request the Recipient to enter into any litigation to protect the 19 Sludge Hauling Services Contract Agreement No. 2025-05 interests of the Recipient. In addition, the contractor may request the United States to enter into the litigation to protect the interests of the United States. During the performance of this contract, the contractor, for itself, its assignees, and successors in interest (hereinafter referred to as the "contractor") agrees to comply with the following non- discrimination statutes and authorities; including but not limited to: Pertinent Non-Discrimination Authorities: • Title VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000d et seq., 78 stat. 252), (prohibits discrimination on the basis of race, color, national origin); and 49 CFR Part 21. • The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 U.S.C. § 4601), (prohibits unfair treatment of persons displaced or whose property has been acquired because of Federal or Federal-aid programs and projects); • Federal-Aid Highway Act of 1973, (23 U.S.C. § 324 et seq.), (prohibits discrimination on the basis of sex); • Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. § 794 et seq.), as amended, (prohibits discrimination on the basis of disability); and 49 CFR Part 27; • The Age Discrimination Act of 1975, as amended, (42 U.S.C. § 6101 et seq.), (prohibits discrimination on the basis of age); • Airport and Airway Improvement Act of 1982, (49 USC § 471, Section 47123), as amended, (prohibits discrimination based on race, creed, color, national origin, or sex); • The Civil Rights Restoration Act of 1987, (PL 100-209), (Broadened the scope, coverage and applicability of Title VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975 and Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms "programs or activities" to include all of the programs or activities of the Federal-aid recipients, sub-recipients and contractors, whether such programs or activities are Federally funded or not); • Titles II and III of the Americans with Disabilities Act, which prohibit discrimination on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing entities (42 U.S.C. §§ 12131-12189) as implemented by Department of Transportation regulations at 49 C.F.R. parts 37 and 38; • The Federal Aviation Administration's Non-discrimination statute (49 U.S.C. § 47123) (prohibits discrimination on the basis of race, color, national origin, and sex); • Executive Order 12898, Federal Actions to Address Environmental Justice in Minority Populations and Low-Income Populations, which ensures Non-discrimination against minority populations by discouraging programs, policies, and activities with disproportionately high and adverse human health or environmental effects on minority and low-income populations; • Executive Order 13166, Improving Access to Services for Persons with Limited English Proficiency, and resulting agency guidance, national origin discrimination includes discrimination because of Limited English proficiency (LEP). To ensure compliance with Title VI, you must take reasonable steps to ensure that LEP persons have meaningful access to your programs (70 Fed. Reg. at 74087 to 74100); • Title IX of the Education Amendments of 1972, as amended, which prohibits you from discriminating because of sex in education programs or activities (20 U.S.C. 1681 et seq). 20 Sludge Hauling Services Contract Agreement No. 2025-05 EXHIBIT E MASON COUNTY DEPARTMENT OF PUBLIC WORKS REQUEST FOR PROPOSALS SLUDGE HAULING SERVICES 21 Sludge Hauling Services Contract Agreement No. 2025-05 QUOTE REQUIREMENTS Vendor Profile Please provide a vendor profile that indicates the number of staff, year’s established and key personnel. In addition, please provide relevant experience of your firm in performing similar work. Bid Proposal (Attachment “1”) The contract award will be based on the cost per gallon to Mason County for hauling sludge including all applicable taxes. Client References Please provide a list of at least three municipalities or wastewater utilities that use your services that are comparable in size and scope to this request. Please include names and phone numbers of responsible individuals who can be contacted. Performance Bond The Proposer shall provide Mason County with a Performance Bond or Letter of Credit from a bank or other approved financial institution in an amount of $10,000.00. Said Bond or Letter of Credit shall be furnished to Mason County on or before the effective date of this agreement and shall be subject to the approval of the Mason County Prosecuting Attorney. Wastewater Facility Locations Services shall be hauled from the following locations: Belfair WRF North Bay/Case Inlet WRF Rustlewood WWTP 25200 NE SR 3 1001 E Reclamation Ridge Rd. 111 E Rustle Way Belfair, WA 98528 Allyn, WA 98524 Grapeview, WA 98546 Method of Payment Payment will be made within 30 days of receipt of invoice delivery to the County, assuming the services provided were accepted and that proper and correct billing has been received by the Mason County Department of Public Works/Utilities &Waste Management (100 W Public Works Drive, Shelton, WA 98584) before the 5th of each month. Mason County, in accordance with Title VI of the Civil Rights Act of 1964 78 Stat. 252, 42 U.S.C. 2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary, Part 21, nondiscrimination in federally assisted programs of the Department of Transportation issued pursuant to such Act, hereby notifies all bidders that it will affirmatively insure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award. Terms and Conditions 1. The County will review all submittals to determine compliance with the requirement and instructions specified in this RFQ. The Respondent is specifically notified that failure to comply with any part of this RFQ may result in rejection of the submittal as nonresponsive. The County reserves the right, in its sole discretion, to waive irregularities deemed immaterial. 2. Response to this RFQ does not commit the County to pay any costs incurred in the preparation of the response, demonstrations, or any other activities related to this response. All responses and accompanying documentation become the property of the County and will not be returned. 3. It is the sole responsibility of the respondent to assure that they have received the most current RFQ and addenda. 4. It shall be the responsibility of each respondent to call to the attention of the County any apparent discrepancy in the RFQ or any question of interpretation. Failure to do so constitutes acceptance as written. 5. The quote, as presented, must remain valid for a period of ninety (90) days from quote due date. 22 Sludge Hauling Services Contract Agreement No. 2025-05 6. Mason County reserves the right to reject all proposals or to request and obtain, from one or more of the respondents, supplementary information as may be necessary for the city to analyze the proposals pursuant to the selection criteria contained herein. 7. The County reserves the right to waive minor irregularities in any proposal and to negotiate with any proposer. 8. The County reserves the right to revise or amend the RFP prior to the proposal due date by written agenda. 9. The respondent, by submitting a response to this RFP, waives all rights to protest or seek any legal remedies whatsoever regarding any aspect of this RFP. 10. The County reserves the right to negotiate with the selected respondent(s) the exact terms and conditions of the contract or agreement. 11. The contract resulting from acceptance of a submittal by the County shall be in a form supplied by the County and shall reflect the specifications in this RFP. 12. The insurance certificate required, as detailed within the Professional Services Agreement template, shall be submitted upon notification of award. 13. All documents submitted to the County as part of the response to this RFP, including but not limited to proposals and other documents submitted as part of the response, are public record and subject to public disclosure. 14. The successful applicant must comply with all Federal, State, and local statutes and codes as may be applicable to the scope of work detailed herein, including all labor laws. 15. The County shall not be responsible for any costs incurred by any respondent in preparing, submitting, or presenting its response to the RFP. 16. Washington State Law and Venue: Any resulting contracts, (if any) shall be construed under the laws of the State of Washington. All claims, actions, proceedings, and lawsuits brought in connection with, arising out of, related to, or seeking enforcement of resulting contracts shall be brought in Mason County, Washington. 17. All selected respondents shall obtain a license to do business in Mason County prior to executing their contract with the County. 18. All responses and accompanying documentation become the property of the County and will not be returned. 19. This RFP does not obligate the County to contract for services or products specified herein. 20. The respondent will be required as part of the agreement to certify that no one being directly compensated for their services pursuant to the Agreement has retired from the Washington State Retirement System using the 2008 Early Retirement Factors with restrictions on returning to work. Regulation Compliance Requirements All materials handling including handling, transportation, storage, deposition, disposal, and utilization will be subject to current state and county regulatory codes. All activities will be conducted in accordance with applicable codes and their intent to prevent illegal handling and disposal practices, and the resulting contamination from the same, vector breeding, hazardous materials handling, and aesthetic and other public nuisances. Insurance At a minimum, the Contractor shall provide insurance that meets or exceeds the requirements detailed in "Attachment #2, Insurance Requirements." Equipment Inspections The County shall have the right to conduct an on-site inspection of the Contractor’s equipment prior to award. Evaluation Criteria Mason County requires a vendor that is responsive. Please include in your proposal the following: 1. Relevant Experience of your firm in performing similar work 2. Schedule Availability 3. Costs of providing the services 4. Outline of intended data reporting procedures for collection 5. References Final Ranking and Selection 23 Sludge Hauling Services Contract Agreement No. 2025-05 A committee will make a recommendation for the award of the contract to the vendor whose proposal is determined to be the most suitable for the County, considering all the criteria as set forth in this Request for Proposal. Discussions: Best and Final Proposer The Committee reserves the right to recommend a vendor for contract award based exclusively upon the written proposal, without further discussions. Should the Committee determine that further discussions would be in the best interest of the County, the Committee shall establish procedures and schedules for conducting discussions and/or presentations and will notify specific vendors. When in the best interest of the County, the Committee may permit all qualified vendors, those who meet the mandatory criteria, to revise their proposals by submitting “best and final” Proposal. Rejection of Proposal Mason County reserves the right to reject any and or all proposals and waive any informality in proposals. Service Agreement Structure A negotiated Service Agreement will define the relationship between the County and the selected Contractor. The initial Agreement will be for a period of 24 months with (3) one-year automatic renewals at the end of the 24 months, unless either party gives the other written notice of termination or cost changes at least 60-days prior to the end of the relevant term. Any negotiation of pricing in one of the renewal terms would require an agreement amendment and approval by the Board. A renewal will not be for less than yearly increments. The Agreement will include specific guarantees and stipulations to be met by the selected Contractor and the County. 24 Sludge Hauling Services Contract Agreement No. 2025-05 ATTACHMENT #1 BID QUOTE TO MASON COUNTY DEPARTMENT OF PUBLIC WORKS/U&W MANAGEMENT TO PROVIDE SLUDGE HAULING SERVICES Furnish Sludge Hauling Services to the Mason County Department of Public Works as described in the proposal information. Service shall be between the Belfair Wastewater Reclamation Facility located in Belfair, WA, the North Bay/Case Inlet Wastewater Treatment Facility located in Allyn, WA and the Rustlewood Water and Wastewater Treatment Facility, located in Grapeview, WA. BID: Hauling sludge in compliance with the attached Provisions. Initial delivery of service shall be within thirty working days after receiving a notice to proceed. Belfair Water Reclamation Facility Bid price: cost per gallon $._______________ Sales Tax (cost per gallon) $._______________ North Bay/Case Inlet Water Reclamation Facility Bid price: cost per gallon $._______________ Sales Tax (cost per gallon) $._______________ Rustlewood Wastewater Treatment Plant Bid price: cost per gallon $. ______________ Sales Tax (cost per gallon) $._______________ Bidder’s Service Facility is located at: Company: Phone: Address: ______________________ Email: _________________________ _______________________ Submitted by:____________________________ _ Signature _____________________________ Printed Name and Title NOTE: Should the Grand Total Amount exceed the budget for this project, the County reserves the right to decrease the work or make other changes in the work as necessary. Mason County will incorporate the bid proposal as part of the Contract Agreement. 25 Sludge Hauling Services Contract Agreement No. 2025-05 ATTACHMENT #2 INSURANCE REQUIREMENT For the duration of this Agreement the Contractor shall maintain in effect all insurance as required herein and comply with all limits, terms and conditions stated therein. Work under this Agreement shall not commence until evidence of all required insurance and bonding is provided to the County. Evidence of such insurance shall consist of a completed copy of the Certificate of Insurance signed by the insurance agent for the Contractor and returned to the Mason County Deputy Director of Utilities/Waste Management. If for any reason, any material change in the coverage occurs during the course of this Agreement; such change will not become effective until 45 days after Mason County receives written notice of such change. The policy shall be endorsed and the certificate shall reflect that Mason County is an additional insured on the Contractor’s general liability policy with respect to activities under this Agreement. The policy shall provide and the certificate reflect that the insurance afforded applies separately to each insured against whom a claim is made or suit is brought except with respect to limits of the company’s liability. It is the responsibility of the Contractor to provide fire insurance for any equipment used by the Contractor. This fire insurance shall cover the entire replacement value of the equipment insured. A. MINIMUM Insurance Requirements: 1. Commercial General Liability Insurance using Insurance Services Office “Commercial General Liability” policy form CG 00 01, with an edition date prior to 2004, or the exact equivalent. Coverage for an additional insured shall not be limited to its vicarious liability. Defense costs must be paid in addition to limits. Limits shall be no less than two million dollars ($2,000,000) per occurrence for all covered losses and no less than five million dollars ($5,000,000) general aggregate, for bodily injury, personal injury, and property damage, including without limitation, blanket contractual liability. 2. Workers’ Compensation on a state-approved policy form providing statutory benefits as required by law with employer’s liability limits for the Contractors, with two (2) or more employees and/or volunteers, no less than $1,000,000 per accident for all covered losses. 3. Business Auto Coverage on ISO Business Auto Coverage form CA 00 01 including owned, non-owned and hired autos, or the exact equivalent. Limits shall be no less than five million dollars ($5,000,000) per accident, combined single limit. If Contractor owns n o vehicles, this requirement may be satisfied by a non-owned auto endorsement to the general liability policy described above. If Contractor or the Contractor’s employees will use personal autos in any way on this project, Contractor shall obtain evidence of personal auto liability coverage for each such person. 4. Contractor’s Pollution Liability Insurance shall be written with limits not less than five million dollars ($5,000,000) combined single limit per occurrence for bodily injury, personal injury, property damage, cleanup costs and legal defense expenses. 26 Sludge Hauling Services Contract Agreement No. 2025-05 5. Umbrella or excess liability policies shall provide coverage at least as broad as specified for underlying coverages and covering those insured in the underlying policies. Coverage shall be “pay on behalf”, with defense costs payable in addition to policy limits. There shall be no cross liability exclusion of claims or suits by one insured against another. B. Certificate of Insurance: A Certificate of Insurance naming County as the Certificate Holder must be provided to County within five (5) days of Contract execution. C. Basic Stipulations: 1. Contractor agrees to endorse third party liability coverage required herein to include as additional insureds County, its officials, employees and agents, using ISO endorsement CG 20 10 with an edition date prior to 2004. Contractor also agrees to require all Contractors, subcontractors, and anyone else involved in this Contractor on behalf of the Contractor (hereinafter “indemnifying parties”) to comply with these provisions. 2. Contractor agrees to waive rights of recovery against County regardless of the applicability of any insurance proceeds, and to require all indemnifying parties to do likewise. 3. All insurance coverage maintained or procured by Contractor or required of others by Contractor pursuant to this Contract shall be endorsed to delete the subrogation condition as to County, or must specifically allow the named insured to waive subrogation prior to a loss. 4. All coverage types and limits required are subject to approval, modification and additional requirements by County. Contractor shall not make any reductions in scope or limits of coverage that may affect County’s protection without County’s prior written c onsent. 5. Contractor agrees to provide evidence of the insurance required herein, satisfactory to County, consisting of: a) certificate(s) of insurance evidencing all of the coverages required and, b) an additional insured endorsement to Contractor’s general liability policy using Insurance Services Office form CG 20 10 with an edition date prior to 2004. Contractor agrees, upon request by County to provide complete, certified copies of any policies required within 10 days of such request. County has the right, but not the duty, to obtain any insurance it deems necessary to protect its interests. Any premium so paid by County shall be charged to and promptly paid by Contractor or deducted from sums due Contractor. Any actual or alleged failure on the part of County or any other additional insured under these requirements to obtain proof of insurance required under this Contract in no way waives any right or remedy of County or any additional insured, in this or in any other regard. 6. It is acknowledged by the parties of this Contract that all insurance coverage required to be provided by Contractor or indemnifying party, is intended to apply first and on a primary non- contributing basis in relation to any other insurance or self-insurance available to County. 7. Contractor agrees not to self-insure or to use any self-insured retentions on any portion of the insurance required herein and further agrees that it will not allow any indemnifying party 27 Sludge Hauling Services Contract Agreement No. 2025-05 to self- insure its obligations to County. If Contractor’s existing coverage includes a self - insured retention, the self-insured retention must be declared to the County. The County may review options with Contractor, which may include reduction or elimina tion of the self- insured retention, substitution of other coverage, or other solutions. 8. Contractor will renew the required coverage annually as long as County, or its employees or agents face an exposure from operations of any type pursuant to this Contract. This obligation applies whether or not the Contract is canceled or terminated for any reason. Termination of this obligation is not effective until County executes a written statement to that effect. 9. The limits of insurance as described above shall be considered as minimum requirements. Should any coverage carried by Contractor or a subcontractor of any tier maintain insurance with limits of liability that exceed the required limits or coverage that i s broader than as outlined above, those higher limits and broader coverage shall be deemed to apply for the benefit of any person or organization included as an additional insured and those limits shall become the required minimum limits of insurance in all Paragraphs and Sections of this Contract. 10. None of the policies required herein shall be in compliance with these requirements if they include any limiting endorsement that has not been first submitted to County and approved of in writing. 11. The requirements in this Exhibit supersede all other sections and provisions of this Contract to the extent that any other section or provision conflicts with or impairs the provisions of this Exhibit. 12. Unless otherwise approved by County, insurance provided pursuant to these requirements shall be by insurers authorized to do business in Washington and with a minimum A.M. Best rating of A-:VII. 13. All insurance coverage and limits provided by Contractor and available or applicable to this agreement are intended to apply to the full extent of the policies. Nothing contained in this Contract limits the application of such insurance coverage. 14. Contractor agrees require insurers, to provide notice to County thirty (30) days prior to cancellation of such liability coverage or of any material alteration or non -renewal of any such coverage, other than for non-payment of premium. Contractor shall assure that this provision also applies to any subcontractors, joint ventures or any other party engaged by or on behalf of contractor in relation to this agreement. Certificate(s) are to reflect that the issuer will provide thirty (30) days’ notice to County of any cancellation of coverage. 15. County reserves the right at any time during the term of the Contract to change the amounts 28 Sludge Hauling Services Contract Agreement No. 2025-05 and types of insurance required by giving the Contractor ninety (90) days advance written notice of such change. If such change results in substantial additional cost to the Contractor, the County and Contractor may renegotiate Contractor’s compensation. 16. Requirements of specific coverage features are not intended as limitation on other requirements or as waiver of any coverage normally provided by any given policy. Specific reference to a coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be all-inclusive. 17. Contractor agrees to provide immediate notice to County of any claim or loss against Contractor arising out of the work performed under this agreement. County assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve County. Mason County Agenda Request Form To: Board of Mason County Commissioners Item No. From: Jennifer Beierle Ext: 532 Department: Central Services Briefing: ☐ Action Agenda: ☐ Public Hearing: ☒ Special Meeting: ☐ Briefing Date(s): 6/2/2025 Agenda Date(s): 7/22/2025 Internal Review: ☒ Finance ☐ Human Resources ☒ Legal ☐ IT ☐ Risk ☒ Other (This is the responsibility of the requesting Department) Assessor’s Office & Auditor’s Elections Office Item: Public Hearing on the formation of the proposed Lake Management District (LMD) No. 1 Consideration of the draft resolution to declare intent by the Board of County Commissioners to establish Island Lake Management District (LMD) #1 Background/Executive Summary: Island Lake property owners have shown broad support to create an Island Lake Management District, pursuant to Chapter 36.61 RCW (Lake Management Districts). The LMD would enable the County to collect assessments from benefiting properties around the lake to finance lake management activities over a 15-year period. The Board of County Commissioners adopted Resolution No. 2025-042, declaring the intention to establish Lake Management District No. 1, on June 10, 2025. The next step in the formation of the LMD is to hold a public hearing and consider adopting a resolution to send the LMD to a vote of the property owners within the proposed district. Budget Impact (amount, funding source, budget amendment, etc.): All costs for the formation of the LMD will come out of Fund #199, Island Lake Management. Public Outreach: A petition has been circulated for signature has been signed by approximately 46% of lake front property owners as of July 16th. The returned signatures have been verified with the Mason County Auditor Elections department. Requested Action: Request the Board adopt the resolution to submit the establishment of the Lake Management District No. 1 to a vote of property owners within the proposed district. Attachment(s): Resolution No. 2025-042 Draft Resolution to submit the LMD to vote Draft Ballot RESOLUTION NO:________________ A RESOLUTION adopting findings and determinations consistent with RCW 36.61.070 regarding the establishment of Lake Management District No. 1 for Island Lake, and submitting the establishment of Lake Management District No. 1 to a vote of property owners within the proposed district. WHEREAS, the Board of Mason County Commissioners adopted Resolution No. 2025-042 on June 10, 2025 setting out its intention to consider formation of Lake Management District No. 1 for Island Lake (LMD No. 1); and WHEREAS, a public hearing was held on July 22, 2025, to consider formation of LMD No. 1 and the County Commissioners heard support from persons affected by the formation of LMD No. 1 and other comments regarding the proposed work program; and WHEREAS, representatives from the Department of Ecology, the Department of Fish and Wildlife and Department of Natural Resources had the opportunity to make presentations and comments on the proposal. NOW, THEREFORE, THE BOARD OF MASON COUNTY COMMISSIONERS DOES RESOLVE AS FOLLOWS: Section 1. The Board of County Commissioners adopts the following findings and determinations: 1. The formation of LMD No. 1 is in the public interest as evidenced by the following proposed plan (Exhibit A) of lake improvement and maintenance activities, which is approved as part of these findings. The proposed LMD will: a. Manage noxious aquatic plants and vegetation and other invasive species in Island Lake to meet recreational and aesthetic needs, fishery and wildlife habitat requirements, and ecosystem and groundwater concerns. b. Employ proven techniques based on environmental safety. c. Investigate and promote the best management practices and shoreline enhancement. d. Monitor for recurrence of Eurasian Watermilfoil or emergence of other lake plants and vegetation and other invasive species in Island Lake that could adversely impact the freshwater system and recommend prompt action to control these. e. Maintain an advisory committee of neighborhood representatives to direct the efforts and funds of the LMD. 2. The financing of the lake improvement and maintenance activities is feasible since the revenues to be raised match the activities set out in the proposed plan for LMD No. 1. 3. The plan for proposed lake improvement and maintenance activities avoids adverse impacts on fish and wildlife and provides for measures to protect and enhance fish and wildlife. 4. LMD No. 1 will exist for a period of 15 years. 5. The amount to be raised through rates and charges is approximately $50,000 in the first year and $15,000 annually for fourteen years, plus an inflation factor of 5% per year, for years three through fifteen, for a total of approximately $343,980 over the life of the LMD. LMD – Island Lake – Resolution No. ____ C:\Users\msmith\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\W0Z64K3W\2. Resolution LMD - Island Lake - send to ballot.doc 6. The boundaries of the District are all properties fronting Island Lake in Mason County, Washington. 7. Annual Charge per Parcel: The proposed formula for annual rates and charges to property in 2026 is approximately 62 cents per thousand valuation. The formula of rates and charges that is to be used to establish the 2027 assessment for the LMD is approximately 18 cents per thousand valuation. It is anticipated that the amounts to fund the LMD will be raised through special assessments and that no revenue bonds or notes payable from such rates and charges will be issued to finance the activities of the LMD. Section 2. The question of whether to form Lake Management District No.1 for Island Lake shall be submitted to the property owners within the proposed district. The Central Operations Department shall prepare the ballots for submittal to the property owners. Ballots will be received by the Office of the County Commissioners, 411 N. Fifth Street, Shelton, WA 98584 no later than 5:00 pm, August 25, 2025. Section 3. Ballots will be available for public inspection after they have been counted. Dated this 22nd day of July, 2025. ATTEST: ________________________________ McKenzie Smith, Clerk of the Board Approved as to form: _________________________________ Tim Whitehead, Chief DPA BOARD OF COUNTY COMMISSIONERS MASON COUNTY, WASHINGTON _________________________________ Sharon Trask, Chair ____________________________________ Pat Tarzwell, Vice Chair ____________________________________ Randy Neatherlin, Commissioner LMD Year Year Inflator Annual Inflation Amount Assessment Before Inflator Total Proposed Assessment Activity 1 2026 50,000.00$ Initial Comprehensive Study, Treatment, Monitoring & Risk Reserve 2 2027 15,000.00$ Study, Treatment, & Monitoring 3 2028 5% 750.00$ 15,000.00$ 15,750.00$ Study, Treatment, & Monitoring 4 2029 5% 787.50$ 15,750.00$ 16,537.50$ Study, Treatment, & Monitoring 5 2030 5% 826.88$ 16,537.50$ 17,364.38$ Study, Treatment, & Monitoring 6 2031 5% 868.22$ 17,364.38$ 18,232.59$ Study, Treatment, & Monitoring 7 2032 5% 911.63$ 18,232.59$ 19,144.22$ Study, Treatment, & Monitoring 8 2033 5% 957.21$ 19,144.22$ 20,101.43$ Study, Treatment, & Monitoring 9 2034 5% 1,005.07$ 20,101.43$ 21,106.51$ Study, Treatment, & Monitoring 10 2035 5% 1,055.33$ 21,106.51$ 22,161.83$ Study, Treatment, & Monitoring 11 2036 5% 1,108.09$ 22,161.83$ 23,269.92$ Study, Treatment, & Monitoring 12 2037 5% 1,163.50$ 23,269.92$ 24,433.42$ Study, Treatment, & Monitoring 13 2038 5% 1,221.67$ 24,433.42$ 25,655.09$ Study, Treatment, & Monitoring 14 2039 5% 1,282.75$ 25,655.09$ 26,937.84$ Study, Treatment, & Monitoring 15 2040 5% 1,346.89$ 26,937.84$ 28,284.74$ Study, Treatment, & Monitoring Total Proposed Assessment: 343,979.48$ Island Lake Management District #1 Budget Proposal Assessment beginning in the year 2026 and ending in the year 2040 Exhibit A to Resolution No. _______________ LMD#1 Island Lake Project Proposal Prepared for:Island Lake Owners Community by: Michael Jones, LMD#1 Committee Member July 16, 2025 Proposal number:714-25 EXECUTIVE SUMMARY Objective Eutrophication is a natural aging process that every lake on earth goes through ending in the death of the lake. This process is accelerated by many factors including: human presence, excess nutrients, algae blooms, oxygen depletion and dead zones. Our objective is to develop an action plan to: •Determine, identify and describe the nature of these threats and desired outcomes 4 •Take actions to maintain water quality, ie water quality laboratory sampling/analysis, treatment(s) •Secure long-term funding sources for mitigation efforts, including funding for issues yet to be discovered Goals •Develop community consensus on need to proceed *45% of Lake owners returned signed petitions •Write plan •Fund plan •Execute plan •Evaluate success, adjust plan and funding as necessary Solution The ﬁrst step in attacking the eutrophication problem is to develop a baseline study giving us a clear and accurate scientiﬁc evaluation of current Island Lake health. From the base study, mitigation efforts may then be measured and evaluated so that steps may be taken to achieve a biologically sustainable level of water quality. An annual Island Lake Water Quality report should be made available to all lake residents. Ver2.1 1 07/15/2025 Eutrophication* Stages in a Lake *The process of becoming eutrophic. Excessive nutrients in a lake or other body of water, usually caused by runoff of nutrients (animal waste, fertilizers, sewage) from the land, which causes a dense growth of plant life; the decomposition of the plants depletes the supply of oxygen, leading to the death of animal life.  Ver2.1 2 07/15/2025 FOR MORE INFORMATION Island Lake Management District - 2025 Andy Conklin 360-481 -0207 Conklin@hctc.c om Mark Tuson 360-490 -0335 markr2@comcast.net Steve Whitehouse 360-490 -1101 swhite8893@aol.com Steve Stockwell 360-490 -9531 steve696@comcast.net Jef Conklin 360-280 -0874 jef@hctc.com Todd Fague 919-624 -2473 thfague@gmail.com Tom & Sandy Paul 360-490 -7560 tom.paul01@gmail.com Randy Lewis 630-432 -4613 rjl023@hotmail.com Ver2.1 3 07/15/2025 Mike Jones 360-868 -2442 hookpilot@me.com Prior Member Gabby Houston 206-334 -4334 gabriela.munag@gmail. com Ver2.1 4 07/15/2025 CREATION OF LAKE MANAGEMENT DISTRICT NO. 1 ISLAND LAKE, MASON COUNTY, WASHINGTON SUBMITTAL OF QUESTION TO LANDOWNERS-MAIL BALLOT The balloting shall be subject to the following conditions: 1) The purpose of this ballot is to determine whether to form a new Lake Management District (LMD) for Island Lake. The Mason County Commissioners have been petitioned by a citizen’s group to consider forming this LMD and a public hearing was held on July 22, 2025. We are now submitting the issue to a vote of all property owners within the boundaries of the proposed district. 2) All ballots must be signed by the owner or reputed owner of property according to the assessor’s tax rolls. 3) Each ballot must be returned to the Mason County Board of Commissioners, 411 North Fifth Street, Shelton WA 98584 not later than 5:00 p.m. August 25, 2025. . 4) Each property owner shall mark his or her ballot for or against the creation of the proposed lake management district with the ballot weighted so that the property owner has one vote for each dollar of estimated special assessment or rate and charge proposed to be imposed on his or her property. 5) The valid ballots shall be tabulated and a simple majority of the votes cast shall determine whether the proposed lake management district shall be approved or rejected. 6) Please direct any questions to Jennifer Beierle, Mason County Commissioners’ Office, 427- 9670 ext. 532. LAKE MANAGEMENT DISTRICT NO.1 – ISLAND LAKE BALLOT Please mark your vote on the appropriate line, sign and return to the Mason County Commissioners, 411 North Fifth Street, Shelton, WA 98584 not later than 5:00 p.m. on August 25, 2025 per RCW 36.61.090. Shall Lake Management District No. 1 be formed? Yes______________ No_______________ ______________________________ Date ______________________________ Landowner signature ______________________________ Landowner signature Name: «LastName» «FirstName» Parcel # «ParcelNumber» Proposed Annual LMD Assessment - «LMD_Charge» Island Lake LMD No. 1 Formation This public hearing is regarding the proposed formation of Lake Management District No. 1 for Island Lake —also referred to as "LMD No. 1." This hearing is held pursuant to RCW 36.61.070, following the Board's adoption of Resolution No. 2025-042 on June 10, 2025, which declared the County's intention to consider forming the district. Signed petitions have been signed by approximately 46% of property owners in favor of creating the LMD. Today's hearing is an opportunity to hear from property owners and stakeholders before the Board considers forwarding'the district formation to a vote of the affected property owners. Purpose of LMD No. 1 The purpose of forming LMD No. 1 is to protect and enhance the health of Island Lake through an approved program of lake improvement and maintenance activities. If formed, the LMD will fund efforts to: ® Control noxious aquatic plants, including Eurasian Watermilfoil and other invasive species; ® Implement environmentally safe management techniques; • Promote shoreline enhancements and best management practices; ® Monitor the lakefor recurrence of invasive species and recommend timely responses; ® And maintain a neighborhood advisory committee to oversee the program and direct LMD funds. Funding and Duration The proposed LMD would exist for 15 years. The estimated assessments are: ® $50,000 in the first year; ® $15,000 annually for the following 14 years, with a 5% annual inflation factor beginning in year three; ® For a total projected funding amount of approximately $343,980 over the life of the district. The annual assessment formula is: • In 2026, an estimated 62 cents per $1,000 of assessed property valuation; This would equate to approximately $620 for a property assessed at $1M. • In 2027 and onward, an estimated 18 cents per $1,000, adjusted annually with inflation. This would equate to approximately $180 for a property assessed at $1M. These rates are to be levied as special assessments, and there are no bonds or loans proposed to finance the activities of the LMD. County Administrative Costs The County charges an annual administrative fee known as an internal allocation to the LMDs using a consistent methodology. The fee is approved annually by the Board of County Commissioners and audited annually by the State Auditor's Office. For 2026 the fee average is $800 for each LMD. This includes Support Services time, Board time, and Auditor Financial Services time. The Treasurer charges an annual amount of 1% of the LMD assessment amount, as per RCW 84.56.035. This Treasurer fee is not included in the internal allocation fee. District Boundaries The proposed boundaries of LMD No. 1 include all properties fronting Island Lake in Mason County. These parcels are considered to directly benefit from the activities of the district. There are a total of 102 property owners and 119 parcels. Findings and Determinations In accordance with RCW 36.61.070, the Board has reviewed the proposed plan and finds that: ® The formation of the district is in the public interest; ® The financing plan is feasible and the activities are environmentally sound; ® The district's actions are designed to protect and enhance fish and wildlife; • And the method of assessment is fair and proportional to the benefit received. Next Steps: Property Owner Vote Following this hearing, the Board will consider adopting a resolution to submit the question of forming LMD No. 1 to a vote of the affected property owners. Ballots will be mailed on Monday, July 28th and must be received by 5:00 p.m. on Monday, August 25, 2025, at the Office of the County Commissioners, located at 411 N. Fifth Street in Shelton. The ballots shall be weighted so that the property owner has one vote for each dollar of estimated special assessment or rate and charge proposed to be imposed on his or her property; and the valid ballots shall be tabulated and a simple majority of the votes cast shall determine whether the proposed LMD shall be approved or rejected, as per RCW 36.61.090. Ballots shall be determined to be valid if signatures can be verified by the Mason County Auditor Elections Office. All ballots will be available for public inspection after they have been counted. LOCATION MEETING CITY, STATE z 0 a z O z *Attendance rosters are subject to the Public Records Act; RCW 42.56 Caution: External Email Warning! This email has originated from outside of the Mason County Network. Do not click links or open attachments unless you recognize the sender, are expecting the email, and know the content is safe. If a link sends you to a website where you are asked to validate using your Account and Password, DO NOT DO SO! Instead, report the incident. From:Randy Lewis To:Cami Olson Cc:Jennifer Beierle Subject:Re: Island Lake LMD Public Hearing Date:Tuesday, July 22, 2025 6:51:20 AM Attachments:RJL Statement 22 July 2025.docx Hi Cami - As it turns out, I am still unable to speak. Please submit my testimony for the hearing this morning, under whatever the process is. Thanks! - Randy From: Randy Lewis <rjl023@hotmail.com> Sent: Monday, July 21, 2025 5:31 PM To: Jennifer Beierle <Jb@masoncountywa.gov> Cc: Cami Olson <COlson@masoncountywa.gov> Subject: Re: Island Lake LMD Public Hearing Hi Cami - Attached is the statement I am hoping to present at the meeting tomorrow. If I am unable to overcome my hoarse throat I am hoping someone can read it during the hearing. Jennifer - Yes - we have talked about: If we need to ask for funds over and above the approved budget, we would have to reboot the process, which no one wants. Mainly want to make sure we can (or cannot) collect less than the approved budget any particular year - for example we only need $10K instead of $15K Thanks - Randy 630.432.4613 From: Jennifer Beierle <Jb@masoncountywa.gov> Sent: Monday, July 21, 2025 3:41 PM To: Randy Lewis <rjl023@hotmail.com> Cc: Cami Olson <COlson@masoncountywa.gov> Subject: RE: Island Lake LMD Public Hearing Hi Randy, I believe that we could collect a lower assessment amount, we just can’t raise it beyond what is stated during the LMD formation. Tim has been on vacation for a few days but I will verify this with him tomorrow if I have time before the public hearing- no guarantees. You can send in your written statement to Cami Olson who will be clerking the meeting tomorrow. I’ve copied her so that you have her email address. Regards, Jennifer Caution: External Email Warning! This email has originated from outside of the Mason County Network. Do not click links or open attachments unless you recognize the sender, are expecting the email, and know the content is safe. If a link sends you to a website where you are asked to validate using your Account and Password, DO NOT DO SO! Instead, report the incident. Caution: External Email Warning! This email has originated from outside of the Mason County Network. Do not click links or open attachments unless you recognize the sender, are expecting the email, and know the content is safe. If a link sends you to a website where you are asked to validate using your Account and Password, DO NOT DO SO! Instead, report the incident. From: Randy Lewis <rjl023@hotmail.com> Sent: Monday, July 21, 2025 2:24 PM To: Jennifer Beierle <Jb@masoncountywa.gov> Subject: Re: Island Lake LMD Public Hearing Hi Jennifer - The other issue we have talked about is if our documentation would prevent us from not collecting the allowed assessment in any particular year. I'm still pretty hoarse probably won't be able to make a statement verbally. Would it be ok to send in a written statement to be read into the record during the public comment period of the hearing? From: Jennifer Beierle <Jb@masoncountywa.gov> Sent: Sunday, July 20, 2025 2:18 PM To: Randy Lewis <rjl023@hotmail.com> Subject: RE: Island Lake LMD Public Hearing Hi Randy, I’m sorry you are sick. I will take a closer look at the senior exemption wording before Tuesday. There is a Zoom link on the website here: https://www.masoncountywa.gov/government/county_commissioners/agendas_and_minutes.php Jennifer From: Randy Lewis <rjl023@hotmail.com> Sent: Sunday, July 20, 2025 1:38 PM To: Jennifer Beierle <Jb@masoncountywa.gov> Subject: Re: Island Lake LMD Public Hearing Hi Jennifer - My apologies - you shouldn't have to work on a Sunday. Yeah, we probably did talk about the fees early on - no biggie - I mainly wanted to understand the fees so I could answer questions that may come up between now and the ballots going out. The other issue is the senior exemption/reduced valuation Ciara brought up. Just want to make sure whatever documentation we put out there does not prevent us from assessing these seniors at a reduced rate. Thanks for the comprehensive answer - Randy 630.432.4613 BTW I'm pretty sick - It's a toss-up if I can get into the Chambers Tuesday. Is there a zoom function for these meetings? From: Jennifer Beierle <Jb@masoncountywa.gov> Sent: Sunday, July 20, 2025 8:56 AM To: Randy Lewis <rjl023@hotmail.com> Subject: RE: Island Lake LMD Public Hearing Hi Randy, I believe we discussed the fees early on during the formation of the LMD, and they have been applied in the same manner as they were with the previous Island Lake LMD. The fees for the LMDs, like all county funds, are calculated using a consistent methodology. Attached is the Action Agenda (item 8.4) where the Commission approved the 2026 rates, along with the original briefing from June 9, 2025. This includes the rate details and the methodology used to determine the charges. These rates are audited annually by the State Auditor’s Office and have undergone detailed review. The current method of calculation is consistent with those audits. The Treasurer’s fee is handled differently because it is governed by a specific RCW. For LMDs, the Treasurer’s portion of the internal allocation is removed, since it is instead collected under RCW 84.56.035, which authorizes the Treasurer to charge a fee of up to 1% of the assessment amount. The relevant RCW is included below for reference: RCW 84.56.035 Special assessments, excise taxes, or rates and charges—Collection by county treasurer authorized. A local government authorized both to impose and to collect any special assessments, excise taxes, or rates or charges may contract with the county treasurer or treasurers within which the local government is located to collect the special assessments, excise taxes, rates, or charges. If such a contract is entered into, notice of the special assessments, excise taxes, or rates or charges due may be included on the notice of property taxes due, may be included on a separate notice that is mailed with the notice of property taxes due, or may be sent separately from the notice of property taxes due. County treasurers may impose an annual fee for collecting special assessments, excise taxes, or rates or charges not to exceed one percent of the dollar value of special assessments, excise taxes, or rates or charges collected. [ 1987 c 355 s 1.] Caution: External Email Warning! This email has originated from outside of the Mason County Network. Do not click links or open attachments unless you recognize the sender, are expecting the email, and know the content is safe. If a link sends you to a website where you are asked to validate using your Account and Password, DO NOT DO SO! Instead, report the incident. I plan to cover this information during the public hearing on Tuesday, but please feel free to reach out if you have any additional questions. Regards, Jennifer From: Randy Lewis <rjl023@hotmail.com> Sent: Friday, July 18, 2025 12:32 AM To: Jennifer Beierle <Jb@masoncountywa.gov> Subject: Re: Island Lake LMD Public Hearing Hi Jennifer - I also did not know about these particular fees (or forgot them). We will have to figure out a way to communicate this to the Lake Owners, in particular those that attended the meeting. Have some questions - What is the methodology in determining the charges for internal expense allocations to Mason County LMDs? I presume it is the same for all three Mason County LMDs? Could I get sample examples of past calculations of some of these allocation charges to Mason County LMDs, and the resulting matching transaction entry out of the LMD account? Could I be given documentation showing the Commissioners approving the methodology for these charges? Wondering why the charge for the Treasurer is different from the charges for the other departments. Thanks! - Randy 630.432.4613 From: Jennifer Beierle <Jb@masoncountywa.gov> Sent: Thursday, July 17, 2025 3:56 PM To: Randy Lewis <rjl023@hotmail.com> Subject: RE: Island Lake LMD Public Hearing Thank you, Randy! Commissioner Tarzwell mentioned that he attended and was asked whether the LMD is charged for administrative time. He believed the answer was “no,” but I wanted to clarify that this is not correct. The County does charge an annual fee for internal allocation costs, and the Treasurer also charges a separate fee equal to 1% of the annual assessment. The internal allocation for LMDs has been around $1,000 annually and covers costs such as the Auditor’s time to process warrants and maintain the fund within the County’s financial system. It also includes a small allocation for the Board of County Commissioners and Central Operations staff, which covers budgeting and fund management responsibilities for the LMD. Caution: External Email Warning! This email has originated from outside of the Mason County Network. Do not click links or open attachments unless you recognize the sender, are expecting the email, and know the content is safe. If a link sends you to a website where you are asked to validate using your Account and Password, DO NOT DO SO! Instead, report the incident. Kind regards, Jennifer From: Randy Lewis <rjl023@hotmail.com> Sent: Thursday, July 17, 2025 3:38 PM To: Jennifer Beierle <Jb@masoncountywa.gov>; McKenzie Smith <MSmith@masoncountywa.gov> Cc: Tim Whitehead <TimW@masoncountywa.gov> Subject: Re: Island Lake LMD Public Hearing Hi Jennifer - Thanks! - Nice job as per usual. I passed on the hearing documents to the other members of the IL LMD Advisory Committee. BTW the IL Community "Town Hall" last night went very well IMHO. The Commissioner for our District, Pat Tarzwell, attended. Good of him to take time to gather information about this topic impacting a community in his District. Thanks again - Randy 630.432.4613 From: Jennifer Beierle <Jb@masoncountywa.gov> Sent: Wednesday, July 16, 2025 12:42 PM To: McKenzie Smith <MSmith@masoncountywa.gov> Cc: Tim Whitehead <TimW@masoncountywa.gov>; Randy Lewis <rjl023@hotmail.com> Subject: Island Lake LMD Public Hearing Hi McKenzie, Attached is the information for the Island Lake LMD Public Hearing for Tuesday, July 22nd. Please let me know if you need anything else. Jennifer Beierle Budget & Finance Manager Mason County Support Services 411 N 5th St, Shelton, WA 98584 Office: (360) 427-9670 ext. 532 I am a member of the longstanding Island Lake Management Advisory Committee, most of us multigenerational Island Lake residents with a diverse, broad skill set. We are attempting to establish an infrastructure enabling us to be good stewards of Island Lake, which is as you know, one of the many treasures of Mason County. Is this initiative in the public interest? Over 45% of the lake owners have bothered to sign and return our petition, in effect voting “yes”. This is what the Lake wants. This is The Will of the Lake! In terms of the initial assessment, the cost of studying the Lake is just the beginning. We do not know what the experts will find that will require funds to mitigate. As a financial pro, I would like to establish what in my world is called risk-based capital, in other words, a reserve for uncertain future events. Speaking of financial pros I would like to complement staff, in particular Jennifer, a fellow financial pro and also a fellow math nerd. Jennifer has coordinated this proposal within the county, coordinating with other county staff I would like to complement and express gratitude for; Ciara and Araceli in Assessor, Marie in Elections and Tim in Legal. Mason County Agenda Request Form To: Board of Mason County Commissioners Item No. From: McKenzie Smith Ext: 589 Department: Central Services Briefing: ☒ Action Agenda: ☒ Public Hearing: ☒ Special Meeting: ☐ Briefing Date(s): June 16, 2025 Agenda Date(s): June 24, 2025 Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other (Please ensure proper internal review channels have been followed, this is the responsibility of the requesting Department) Item: 2024 Open Space Applications Background/Executive Summary: The Open Space Taxation Act, enacted in 1970, allows property owners to have their open space, farm and agricultural, and timberlands valued at their current use rather than their highest and best use per RCW 84.34. Associated Costs/Budget Impact (amount, funding source, budget amendment, etc.): N/A Public Outreach: Hearing notice must be published at least ten (10) days prior to the hearing per RCW 84.34. Requested Action: Approval to continue the Public Hearing to Tuesday, August 5, 2025 at 9:15 a.m. to consider the approval of the five (5) 2024 Open Space applications as recommended by the Assessor’s Office and Community Development. Attachment(s): Spreadsheet Parcel Planner Acreage Zoning Structures Notes (describe critical areas, development rights, etc.) Approve …subject to the following conditions …used in the following manner …may be removed if the land… 22104-40-00010 Kell 8.72 RR10 Residence and appurtenances forested with exception of home site. No critical areas Y-6.72 acres NO CLEARING OF LAND AND NO STRUCTURES TO BE ERECTED ON OPEN SPACE LAND = 6.72- ACRES; HOMESITE AREA = 2-ACRES PER OWNER'S REQUEST OR DETERMINATION BY MASON COUNTY IF CONDITIONS ARE NOT SUSTAINED. 51915-40-90003 Kell 10.13 IH Residence and appurtenances giving up one development right/field and forested, no critical areas Y-9.13 acres NO CLEARING OF LAND AND NO STRUCTURES TO BE ERECTED ON OPEN SPACE LAND = 9.13- ACRES; IMPROVED AREA = 1-ACRE PER OWNER'S REQUEST OR DETERMINATION BY MASON COUNTY IF CONDITIONS ARE NOT SUSTAINED. 42125-11-50050 Kell 27.41 RR20 None open space as part of perfomance large lot subdivision Y-full acreage NO CLEARING OF LAND AND NO STRUCTURES TO BE ERECTED ON OPEN SPACE LAND = 27.41- ACRES PER OWNER'S REQUEST OR DETERMINATION BY MASON COUNTY IF CONDITIONS ARE NOT SUSTAINED. 22125-14-00020 Kell 3.22 RR5 None giving up one development right. Marine shoreline, fully forested site. No other critical areas Y-full acreage NO CLEARING OF LAND AND NO STRUCTURES TO BE ERECTED ON OPEN SPACE LAND = 3.22- ACRES PER OWNER'S REQUEST OR DETERMINATION BY MASON COUNTY IF CONDITIONS ARE NOT SUSTAINED. 32331-33-90000 Kell 3.9 RR5 Residence and appurtenances Sund Rock Conservation Area uplands. Agency access for public "under water" education Y-2.9 acres NO CLEARING OF LAND AND NO STRUCTURES SHALL BE BUILT UPON SUCH LAND EXCEPT THOSE DIRECTLY RELATED TO, AND COMPATIBLE WITH, THE CLASSIFIED USE OF THE LAND. OPEN SPACE LAND =2.9-ACRES; HOMESITE AREA = 1-ACRE PER OWNER'S REQUEST OR DETERMINATION BY MASON COUNTY IF CONDITIONS ARE NOT SUSTAINED.