HomeMy WebLinkAbout2025/07/21 - Briefing Packet Commission meetings are live streamed at http://www.masonwebtv.com/ and public comment is accepted
via email msmith@masoncountywa.gov; mail to Commissioners Office, 411 N 5th Street, Shelton, WA
98584; or phone at (360) 427-9670 ext. 419. If you need to listen to the Commission meeting via
telephone, please provide your telephone number to the Commissioners’ office no later than 4:00 p.m. the
Friday before the meeting. If special accommodations are needed, contact the Commissioners' office at
Shelton (360) 427-9670 ext. 419
Briefing Agendas are subject to change, please contact the Commissioners’ office for the most recent
version.
Last printed 07/17/25 at 3:04 PM
BOARD OF MASON COUNTY COMMISSIONERS
DRAFT BRIEFING MEETING AGENDA
411 North Fifth Street, Shelton WA 98584
Week of July 21, 2025
Monday
Noon WA State Association of Counties Zoom Meeting*
Virtual Assembly
*This is being noticed as a Special Commission meeting because a quorum of the Mason County Commission may
attend this event and notification is provided per Mason County Code Chapter 2.88.020 - Special Meetings.
Monday, July 21, 2025
Zoom link available on the Mason County website
Commission Chambers
Times are subject to change, depending on the amount of business presented
9:00 A.M. Closed Session – RCW 42.30.140(4) Labor Discussion
10:00 A.M. Auditor – Steve Duenkel
10:10 A.M. Public Health – Melissa Casey
10:15 A.M. Central Services – Travis Adams
10:30 A.M. Public Works – Loretta Swanson
Utilities & Waste Management
Commissioner Discussion – as needed
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No.
From: Steve Duenkel Ext: 468
Department: Auditor Briefing: ☒
Action Agenda: ☐
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): July 21, 2025 Agenda Date(s): Click or tap here to enter text.
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☒ IT ☐ Risk ☐ Other
(Please ensure proper internal review channels have been followed, this is the responsibility of the
requesting Department)
Item:
Recording Access and Tyler Payments features from Tyler Technologies
Background/Executive Summary:
The Auditor’s Office plans to purchase new recording system software features from Tyler Technologies:
“Recording Access”; “eCertify” and “Tyler Payments”.
Recoding Access enables constituents (small filers) to electronically submit documents to the Recording
department securely through an online portal.
eCertify will enable a digital (Auditor’s) signature to be applied to certified .pdf documents.
Tyler Payments provides credit card transaction services of in-house and over the counter use and would
replace the current Vital Check system now used. To support this service, the Auditor’s Office will also
purchase 2 ethernet terminals for credit card transactions.
Associated Costs/Budget Impact (amount, funding source, budget amendment, etc.):
$13,109.00 (including a $1500.00 annual fee for Recording Access and $1058.00 for QTY 2 Tyler
Payments ethernet terminals). The source of this funding is the Auditor’s O&M restricted fund. No
budget amendment is required.
These services will generate additional revenues from customer paid fees ($3.00 per transaction for
Recording Access and eCertify).
Public Outreach:
Information will be posted on the Auditor’s Office Recording webpage.
Requested Action:
N/A
Attachment(s):
N/A
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No.
From: Melissa Casey Ext: 404
Department: Public Health Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): 6/9/25, 7/21/25 Agenda Date(s): 8/5/25
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other
(Please ensure proper internal review channels have been followed, this is the responsibility of the
requesting Department)
Item:
FY 26-27 Consolidated Homeless Grant Contract
Background/Executive Summary:
The Department of Commerce contracts with Mason County directly to fund homelessness crisis response
systems and to assist people who are experiencing or are at risk of homelessness to obtain or maintain
housing. RCW 43.185C authorizes the local government’s responsibility to administer these funds. All
funding sources identified in the Consolidated Homeless Grant (CHG) must be prioritized for preserving
and maintaining existing programs and service levels, as reported to Commerce in the SFY 2024 Annual
Expenditure Report. Contract to be executed via DocuSign.
Associated Costs/Budget Impact (amount, funding source, budget amendment, etc.):
Funding sources are state and local grants and local document recording fees; $6,853,896 to be
subcontracted to service providers, and $599,650 will be retained by the County for Administration
Public Outreach:
Followed a competitive bid process per Resolution No. 2025-015 to select service providers; subcontracts
to be briefed after approval of contract with Commerce
Requested Action:
Move FY26-27 Consolidated Homeless Grant contract to 8/5/25 action agenda for approval
Attachment(s):
FY26-27 CHG Mason Contract
Interagency Agreement with
Mason County Public Health & Human Services
through
Housing Division Homelessness Assistance Unit
Contract Number:
26-46108-20
For
Consolidated Homeless Grant
Dated: July 1, 2025
Docusign Envelope ID: 5C23CBA2-E2E6-4060-B1CB-97AD27622E5B
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Table of Contents
TABLE OF CONTENTS .............................................................................................................................................. 2
FACE SHEET ............................................................................................................................................................ 3
WASHINGTON STATE DEPARTMENT OF COMMERCE ............................................................................................. 3
SPECIAL TERMS AND CONDITIONS ......................................................................................................................... 4
1. AUTHORITY ...................................................................................................................................................... 4
2. CONTRACT MANAGEMENT ............................................................................................................................. 4
3. COMPENSATION .............................................................................................................................................. 4
4. BILLING PROCEDURES AND PAYMENT ............................................................................................................. 4
5. SUBCONTRACTOR DATA COLLECTION ............................................................................................................. 5
6. INSURANCE ...................................................................................................................................................... 5
7. FRAUD AND OTHER LOSS REPORTING ............................................................................................................. 6
8. ORDER OF PRECEDENCE .................................................................................................................................. 6
GENERAL TERMS AND CONDITIONS ....................................................................................................................... 7
1. DEFINITIONS .................................................................................................................................................... 7
2. ALL WRITINGS CONTAINED HEREIN ................................................................................................................. 7
3. AMENDMENTS ................................................................................................................................................ 7
4. ASSIGNMENT ................................................................................................................................................... 7
5. CONFIDENTIALITY AND SAFEGUARDING OF INFORMATION ........................................................................... 7
6. COPYRIGHT ...................................................................................................................................................... 8
7. DISPUTES ......................................................................................................................................................... 8
8. GOVERNING LAW AND VENUE ........................................................................................................................ 9
9. INDEMNIFICATION .......................................................................................................................................... 9
10. LICENSING, ACCREDITATION AND REGISTRATION ........................................................................................... 9
11. RECAPTURE...................................................................................................................................................... 9
12. RECORDS MAINTENANCE ................................................................................................................................ 9
13. SAVINGS .......................................................................................................................................................... 9
14. SEVERABILITY ................................................................................................................................................... 9
15. SUBCONTRACTING .......................................................................................................................................... 9
16. SURVIVAL ....................................................................................................................................................... 10
17. TERMINATION FOR CAUSE............................................................................................................................. 10
18. TERMINATION FOR CONVENIENCE ................................................................................................................ 10
19. TERMINATION PROCEDURES ......................................................................................................................... 10
20. TREATMENT OF ASSETS ................................................................................................................................. 11
21. WAIVER ......................................................................................................................................................... 11
ATTACHMENT A: SCOPE OF WORK....................................................................................................................... 12
ATTACHMENT B: BUDGET .................................................................................................................................... 13
Docusign Envelope ID: 5C23CBA2-E2E6-4060-B1CB-97AD27622E5B
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Page 3 of 13
Face Sheet
Contract Number: 26-46108-20
Washington State Department of Commerce
Housing Division
Homelessness Assistance Unit (HAU)
1. Contractor 2. Contractor Doing Business As (as applicable)
Mason County Public Health & Human Services
415 N 6th Street
Shelton, WA 98584
2300 Kati Ct. Suite A
Shelton, WA 98584
3. Contractor Representative 4. COMMERCE Representative
Todd Parker
Community Health Specialist
(360) 427-9670 x 293
tparker@masoncountywa.gov
Tia Stoner
Contract Manager
360-725-5060
Tia.Stoner@Commerce.wa.gov
1011 Plum ST SE
Olympia, WA
98504-2525
5. Contract Amount 6. Funding Source 7. Start Date 8. End Date
$7,453,546.00 Federal: State: Other: N/A: July 1, 2025 June 30, 2027
9. Federal Funds (as applicable)
N/A
Federal Agency:
N/A
ALN
N/A
10. Tax ID # 11. SWV # 12. UBI # 13. UEI #
N/A 0001893-04 232-002-101 N/A
14. Award Method
Direct: Competitive: ☐
NOFO/RFX #
N/A
Proviso #
N/A
15. Contract Purpose
This grant provides resources to fund homelessness crisis response systems and to assist people who are experiencing or
are at risk of homelessness to obtain or maintain housing. All funding sources identified in the Consolidated Homeless Grant
must be prioritized for preserving and maintaining existing programs and service levels, as reported to Commerce in the
SFY 2024 Annual Expenditure Report.
COMMERCE, defined as the Department of Commerce, and the Contractor, as defined above, acknowledge and accept the
terms of this Contract and Attachments and have executed this Contract on the date below to start as of the date and year
referenced above. The rights and obligations of both parties to this Contract are governed by this Contract and the following
documents incorporated by reference: SFY 2026 and 2027 CHG Application and Budget workbook, CHG Guidelines (as
they may be revised from time to time), Contractor Terms and Conditions including Attachment “A” - Scope of Work,
Attachment “B” – Budget.
FOR CONTRACTOR FOR COMMERCE
Sharon Trask, County Commissioner
Date
Tedd Kelleher, Interim Assistant Director
Housing Division
Date
APPROVED AS TO FORM ONLY
BY ASSISTANT ATTORNEY GENERAL
APPROVAL ON FILE
Docusign Envelope ID: 5C23CBA2-E2E6-4060-B1CB-97AD27622E5B
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Special Terms and Conditions
1. AUTHORITY
COMMERCE and Contractor enter into this Contract pursuant to the authority granted by Chapter 39.34
RCW.
2. CONTRACT MANAGEMENT
The Representative for each of the parties shall be responsible for and shall be the contact person for all
communications and billings regarding the performance of this Contract.
The Representative for COMMERCE and their contact information are identified on the Face Sheet of this
Contract.
The Representative for the Contractor and their contact information are identified on the Face Sheet of this
Contract.
3. COMPENSATION
COMMERCE shall pay an amount not to exceed $7,453,546.00. for the performance of all things necessary
for or incidental to the performance of work as set forth in the Scope of Work. Grantee's compensation shall
be based on the terms of the Scope of Work and Budget.
Expenses
Grantee shall receive reimbursement for approved expenses as identified below or as authorized in
advance by COMMERCE as reimbursable. The maximum amount to be paid to the Grantee for authorized
expenses shall not exceed $7,453,546.00. This amount is included in the Grant total above.
If travel is required to complete the scope of work and is approved in advance in writing, reimbursable travel
expenses may include airfare (economy or coach class only), other transportation, lodging, and food
necessary during periods of required travel. Grantee shall be reimbursed at a rate not to exceed the current
state rate and in accordance with the State of Washington Office of Financial Management Travel
Regulations.
4. BILLING PROCEDURES AND PAYMENT
COMMERCE will pay Grantee upon acceptance of deliverables or services provided and receipt of properly
completed invoices, which shall be submitted to COMMERCE via the Contracts Management System
(CMS).
The invoices shall describe and document, to COMMERCE's satisfaction, a description of the work
performed, the progress of the project, and any expenses to be reimbursed. The invoice shall include Grant
Number 26-46108-20.
If applicable, Grantee must also include attachments that describe and document, to COMMERCE's
satisfaction, a detailed description of the work performed, progress of the project, and/or receipts or other
proof of payment. Except for approved indirect costs, if any, or as otherwise authorized by COMMERCE in
writing, a receipt must accompany every expense in the amount of $50.00 or more to receive
reimbursement. COMMERCE may request additional documentation at any time.
Any expense reimbursed under this Grant which is later determined to be unallowable must be repaid
according to the terms COMMERCE provides.
Payment shall be considered timely if made by COMMERCE within thirty (30) calendar days after receipt
of properly completed invoices. Payment shall be made electronically utilizing Grantee’s Statewide Vendor
(SWV) number.
Docusign Envelope ID: 5C23CBA2-E2E6-4060-B1CB-97AD27622E5B
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COMMERCE may, in its sole discretion, terminate this Grant or withhold payments if the Grantee fails to
satisfactorily comply with any term or condition of this Grant.
No payments in advance or in anticipation of services or supplies to be provided under this Agreement shall
be made by COMMERCE. No payments in advance of or in anticipation of any expense reimbursable under
this Grant shall be made by COMMERCE
If subgranting and/or subcontracting is authorized by COMMERCE, all Subgrantee/Subcontractor payments
are reimbursable expenses within the meaning of this Agreement. Grantee must have, and may be required
to demonstrate, the means to pay each and every Subgrantee/Subcontractor. Failure to pay
Subgrantees/Subcontractors as agreed may result in suspension or termination of this Grant.
Invoices and End of Fiscal Year
Invoices are due on the 20th of the month following the provision of services.
Final invoices for a state fiscal year may be due sooner than the 20th and Commerce will provide notification
of the end of fiscal year due date.
The Contractor must invoice for all expenses from the beginning of the contract through June 30, regardless
of the contract start and end date.
Duplication of Billed Costs
The Contractor shall not bill COMMERCE for services performed under this Agreement, and COMMERCE
shall not pay the Contractor, if the Contractor is entitled to payment or has been or will be paid by any other
source, including grants, for that service.
Disallowed Costs
The Grantee is responsible for any audit exceptions or disallowed costs incurred by its own organization or
that of its subgrantees.
Unless otherwise authorized by COMMERCE in writing, reimbursable payroll costs shall not include
employee overtime nor bonus pay.
COMMERCE may, in its sole discretion, withhold ten percent (10%) from each payment until acceptance
by COMMERCE of the final report (or completion of the project, etc.).
5. SUBCONTRACTOR DATA COLLECTION
Contractor will submit reports, in a form and format to be provided by Commerce and at intervals as agreed
by the parties, regarding work under this Contract performed by subcontractors and the portion of Contract
funds expended for work performed by subcontractors, including but not necessarily limited to minority-
owned, woman-owned, and veteran-owned business subcontractors. “Subcontractors” shall mean
subcontractors of any tier.
6. INSURANCE
Each party certifies that it is self-insured under the State's or local government self-insurance liability
program and shall be responsible for losses for which it is found liable.
Additionally, the Contractor is responsible for ensuring that any Subgrantees provide adequate
insurance coverage for the activities arising out of subgrants, as follows:
Commercial General Liability Insurance Policy. Provide a Commercial General Liability Insurance
Policy, including contractual liability, written on an occurrence basis, in adequate quantity to protect
against legal liability arising out of Subgrant activity but no less than $1,000,000 per occurrence.
Docusign Envelope ID: 5C23CBA2-E2E6-4060-B1CB-97AD27622E5B
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Automobile Liability. In the event that performance pursuant to this Grant involves the use of
vehicles, owned or operated by the Subgrantee, automobile liability insurance shall be required. The
minimum limit for automobile liability is $1,000,000 per occurrence, using a Combined Single Limit
for bodily injury and property damage.
7. FRAUD AND OTHER LOSS REPORTING
Contractor shall report in writing all known or suspected fraud or other loss of any funds or other property
furnished under this Contract immediately or as soon as practicable to the Commerce Representative
identified on the Face Sheet.
8. ORDER OF PRECEDENCE
In the event of an inconsistency in this Contract, the inconsistency shall be resolved by giving precedence
in the following order:
Applicable federal and state of Washington statutes and regulations Special Terms and Conditions
General Terms and Conditions
Attachment A – Scope of Work
Attachment B – Budget
CHG Guidelines, incorporated by reference on the Face Sheet.
Docusign Envelope ID: 5C23CBA2-E2E6-4060-B1CB-97AD27622E5B
________________________________________________________________________________________________________
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General Terms and Conditions
1. DEFINITIONS
As used throughout this Contract, the following terms shall have the meaning set forth below:
A. “Authorized Representative” shall mean the Director and/or the designee authorized in writing to act
on the Director’s behalf.
B. “COMMERCE” shall mean the Washington Department of Commerce.
C. “Contract” or “Agreement” or “Grant” means the entire written agreement between COMMERCE
and the Contractor, including any Attachments, documents, or materials incorporated by reference.
E-mail or Facsimile transmission of a signed copy of this contract shall be the same as delivery of
an original.
D. "Contractor" or “Grantee” shall mean the entity identified on the face sheet performing service(s)
under this Contract, and shall include all employees and agents of the Contractor.
E. “Personal Information” shall mean information identifiable to any person, including, but not limited
to, information that relates to a person’s name, health, finances, education, business, use or receipt
of governmental services or other activities, addresses, telephone numbers, social security
numbers, driver license numbers, other identifying numbers, and any financial identifiers, and
“Protected Health Information” under the federal Health Insurance Portability and Accountability Act
of 1996 (HIPAA).
F. “State” shall mean the state of Washington.
G. "Subcontractor" shall mean one not in the employment of the Contractor, who is performing all or
part of those services under this Contract under a separate contract with the Contractor. The terms
“subcontractor” and “subcontractors” mean subcontractor(s) in any tier.
2. ALL WRITINGS CONTAINED HEREIN
This Contract contains all the terms and conditions agreed upon by the parties. No other understandings,
oral or otherwise, regarding the subject matter of this Contract shall be deemed to exist or to bind any of
the parties hereto.
3. AMENDMENTS
This Contract may be amended by mutual agreement of the parties. Such amendments shall not be binding
unless they are in writing and signed by personnel authorized to bind each of the parties.
4. ASSIGNMENT
Neither this Contract, work thereunder, nor any claim arising under this Contract, shall be transferred or
assigned by the Contractor without prior written consent of COMMERCE.
5. CONFIDENTIALITY AND SAFEGUARDING OF INFORMATION
A. “Confidential Information” as used in this section includes:
i. All material provided to the Contractor by COMMERCE that is designated as “confidential” by
COMMERCE;
ii. All material produced by the Contractor that is designated as “confidential” by COMMERCE;
and
iii. All Personal Information in the possession of the Contractor that may not be disclosed under
state or federal law.
Docusign Envelope ID: 5C23CBA2-E2E6-4060-B1CB-97AD27622E5B
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B. The Contractor shall comply with all state and federal laws related to the use, sharing, transfer, sale,
or disclosure of Confidential Information. The Contractor shall use Confidential Information solely
for the purposes of this Contract and shall not use, share, transfer, sell or disclose any Confidential
Information to any third party except with the prior written consent of COMMERCE or as may be
required by law. The Contractor shall take all necessary steps to assure that Confidential Information
is safeguarded to prevent unauthorized use, sharing, transfer, sale or disclosure of Confidential
Information or violation of any state or federal laws related thereto. Upon request, the Contractor
shall provide COMMERCE with its policies and procedures on confidentiality. COMMERCE may
require changes to such policies and procedures as they apply to this Contract whenever
COMMERCE reasonably determines that changes are necessary to prevent unauthorized
disclosures. The Contractor shall make the changes within the time period specified by
COMMERCE. Upon request, the Contractor shall immediately return to COMMERCE any
Confidential Information that COMMERCE reasonably determines has not been adequately
protected by the Contractor against unauthorized disclosure.
C. Unauthorized Use or Disclosure. The Contractor shall notify COMMERCE within five (5) working
days of any unauthorized use or disclosure of any confidential information, and shall take necessary
steps to mitigate the harmful effects of such use or disclosure.
6. COPYRIGHT
Unless otherwise provided, all Materials produced under this Contract shall be considered "works for hire"
as defined by the U.S. Copyright Act and shall be owned by COMMERCE. COMMERCE shall be
considered the author of such Materials. In the event the Materials are not considered “works for hire”
under the U.S. Copyright laws, the Contractor hereby irrevocably assigns all right, title, and interest in all
Materials, including all intellectual property rights, moral rights, and rights of publicity to COMMERCE
effective from the moment of creation of such Materials.
“Materials” means all items in any format and includes, but is not limited to, data, reports, documents,
pamphlets, advertisements, books, magazines, surveys, studies, computer programs, films, tapes, and/or
sound reproductions. “Ownership” includes the right to copyright, patent, register and the ability to transfer
these rights.
For Materials that are delivered under the Contract, but that incorporate pre-existing materials not produced
under the Contract, the Contractor hereby grants to COMMERCE a nonexclusive, royalty-free, irrevocable
license (with rights to sublicense to others) in such Materials to translate, reproduce, distribute, prepare
derivative works, publicly perform, and publicly display. The Contractor warrants and represents that the
Contractor has all rights and permissions, including intellectual property rights, moral rights and rights of
publicity, necessary to grant such a license to COMMERCE.
The Contractor shall exert all reasonable effort to advise COMMERCE, at the time of delivery of Materials
furnished under this Contract, of all known or potential invasions of privacy contained therein and of any
portion of such document which was not produced in the performance of this Contract. The Contractor shall
provide COMMERCE with prompt written notice of each notice or claim of infringement received by the
Contractor with respect to any Materials delivered under this Contract. COMMERCE shall have the right to
modify or remove any restrictive markings placed upon the Materials by the Contractor.
7. DISPUTES
In the event that a dispute arises under this Agreement, it shall be determined by a Dispute Board in the
following manner: Each party to this Agreement shall appoint one member to the Dispute Board. The
members so appointed shall jointly appoint an additional member to the Dispute Board. The Dispute Board
shall review the facts, Agreement terms and applicable statutes and rules and make a determination of the
dispute. The Dispute Board shall thereafter decide the dispute with the majority prevailing. The
determination of the Dispute Board shall be final and binding on the parties hereto. As an alternative to this
process, either of the parties may request intervention by the Governor, as provided by RCW 43.17.330,
in which event the Governor's process will control.
Docusign Envelope ID: 5C23CBA2-E2E6-4060-B1CB-97AD27622E5B
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8. GOVERNING LAW AND VENUE
This Contract shall be construed and interpreted in accordance with the laws of the state of Washington,
and the venue of any action brought hereunder shall be in the Superior Court for Thurston County.
9. INDEMNIFICATION
Each party shall be solely responsible for the acts of its employees, officers, and agents.
10. LICENSING, ACCREDITATION AND REGISTRATION
The Contractor shall comply with all applicable local, state, and federal licensing, accreditation and
registration requirements or standards necessary for the performance of this Contract.
11. RECAPTURE
In the event that the Contractor fails to perform this Contract in accordance with state laws, federal laws,
and/or the provisions of this Contract, COMMERCE reserves the right to recapture funds in an amount to
compensate COMMERCE for the noncompliance in addition to any other remedies available at law or in
equity.
Repayment by the Contractor of funds under this recapture provision shall occur within the time period
specified by COMMERCE. In the alternative, COMMERCE may recapture such funds from payments due
under this Contract.
12. RECORDS MAINTENANCE
The Contractor shall maintain books, records, documents, data and other evidence relating to this contract
and performance of the services described herein, including but not limited to accounting procedures and
practices that sufficiently and properly reflect all direct and indirect costs of any nature expended in the
performance of this Contract.
The Contractor shall retain such records for a period of six years following the date of final payment. At no
additional cost, these records, including materials generated under the Contract, shall be subject at all
reasonable times to inspection, review or audit by COMMERCE, personnel duly authorized by
COMMERCE, the Office of the State Auditor, and federal and state officials so authorized by law, regulation
or agreement.
If any litigation, claim or audit is started before the expiration of the six (6) year period, the records shall be
retained until all litigation, claims, or audit findings involving the records have been resolved.
13. SAVINGS
In the event funding from state, federal, or other sources is withdrawn, reduced, or limited in any way after
the effective date of this Contract and prior to normal completion, COMMERCE may suspend or terminate
the Contract under the "Termination for Convenience" clause, without the ten calendar day notice
requirement. In lieu of termination, the Contract may be amended to reflect the new funding limitations and
conditions.
14. SEVERABILITY
The provisions of this Contract are intended to be severable. If any term or provision is illegal or invalid for
any reason whatsoever, such illegality or invalidity shall not affect the validity of the remainder of the
Contract.
15. SUBCONTRACTING
The Contractor may only subcontract work contemplated under this Contract if it obtains the prior written
approval of COMMERCE.
If COMMERCE approves subcontracting, the Contractor shall maintain written procedures related to
subcontracting, as well as copies of all subcontracts and records related to subcontracts. For cause,
COMMERCE in writing may: (a) require the Contractor to amend its subcontracting procedures as they
relate to this Contract; (b) prohibit the Contractor from subcontracting with a particular person or entity; or
(c) require the Contractor to rescind or amend a subcontract.
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Every subcontract shall bind the Subcontractor to follow all applicable terms of this Contract. The
Contractor is responsible to COMMERCE if the Subcontractor fails to comply with any applicable term or
condition of this Contract. The Contractor shall appropriately monitor the activities of the Subcontractor to
assure fiscal conditions of this Contract. In no event shall the existence of a subcontract operate to release
or reduce the liability of the Contractor to COMMERCE for any breach in the performance of the
Contractor’s duties.
Every subcontract shall include a term that COMMERCE and the State of Washington are not liable for
claims or damages arising from a Subcontractor’s performance of the subcontract.
16. SURVIVAL
The terms, conditions, and warranties contained in this Contract that by their sense and context are
intended to survive the completion of the performance, cancellation or termination of this Contract shall so
survive.
17. TERMINATION FOR CAUSE
In the event COMMERCE determines the Contractor has failed to comply with the conditions of this
Contract in a timely manner, COMMERCE has the right to suspend or terminate this Contract. Before
suspending or terminating the Contract, COMMERCE shall notify the Contractor in writing of the need to
take corrective action. If corrective action is not taken within 30 calendar days, the Contract may be
terminated or suspended.
In the event of termination or suspension, the Contractor shall be liable for damages as authorized by law
including, but not limited to, any cost difference between the original contract and the replacement or cover
contract and all administrative costs directly related to the replacement contract, e.g., cost of the
competitive bidding, mailing, advertising and staff time.
COMMERCE reserves the right to suspend all or part of the Contract, withhold further payments, or prohibit
the Contractor from incurring additional obligations of funds during investigation of the alleged compliance
breach and pending corrective action by the Contractor or a decision by COMMERCE to terminate the
Contract. A termination shall be deemed a “Termination for Convenience” if it is determined that the
Contractor: (1) was not in default; or (2) failure to perform was outside of his or her control, fault or
negligence.
The rights and remedies of COMMERCE provided in this Contract are not exclusive and are, in addition to
any other rights and remedies, provided by law.
18. TERMINATION FOR CONVENIENCE
Except as otherwise provided in this Contract, COMMERCE may, by ten (10) business days’ written notice,
beginning on the second day after the mailing, terminate this Contract, in whole or in part. If this Contract
is so terminated, COMMERCE shall be liable only for payment required under the terms of this Contract
for services rendered or goods delivered prior to the effective date of termination.
19. TERMINATION PROCEDURES
Upon termination of this Contract, COMMERCE, in addition to any other rights provided in this Contract,
may require the Contractor to deliver to COMMERCE any property specifically produced or acquired for
the performance of such part of this Contract as has been terminated. The provisions of the "Treatment of
Assets" clause shall apply in such property transfer.
COMMERCE shall pay to the Contractor the agreed upon price, if separately stated, for completed work
and services accepted by COMMERCE, and the amount agreed upon by the Contractor and COMMERCE
for (i) completed work and services for which no separate price is stated, (ii) partially completed work and
services, (iii) other property or services that are accepted by COMMERCE, and (iv) the protection and
preservation of property, unless the termination is for default, in which case the Authorized Representative
shall determine the extent of the liability of COMMERCE. Failure to agree with such determination shall
be a dispute within the meaning of the "Disputes" clause of this Contract. COMMERCE may withhold from
any amounts due the Contractor such sum as the Authorized Representative determines to be necessary
to protect COMMERCE against potential loss or liability.
The rights and remedies of COMMERCE provided in this section shall not be exclusive and are in addition
to any other rights and remedies provided by law or under this Contract.
Docusign Envelope ID: 5C23CBA2-E2E6-4060-B1CB-97AD27622E5B
________________________________________________________________________________________________________
Page 11 of 13
After receipt of a notice of termination, and except as otherwise directed by the Authorized Representative,
the Contractor shall:
A. Stop work under the Contract on the date, and to the extent specified, in the notice;
B. Place no further orders or subcontracts for materials, services, or facilities except as may be
necessary for completion of such portion of the work under the Contract that is not terminated;
C. Assign to COMMERCE, in the manner, at the times, and to the extent directed by the Authorized
Representative, all of the rights, title, and interest of the Contractor under the orders and
subcontracts so terminated, in which case COMMERCE has the right, at its discretion, to settle or
pay any or all claims arising out of the termination of such orders and subcontracts;
D. Settle all outstanding liabilities and all claims arising out of such termination of orders and
subcontracts, with the approval or ratification of the Authorized Representative to the extent the
Authorized Representative may require, which approval or ratification shall be final for all the
purposes of this clause;
E. Transfer title to COMMERCE and deliver in the manner, at the times, and to the extent directed by
the Authorized Representative any property which, if the Contract had been completed, would have
been required to be furnished to COMMERCE;
F. Complete performance of such part of the work as shall not have been terminated by the Authorized
Representative; and
G. Take such action as may be necessary, or as the Authorized Representative may direct, for the
protection and preservation of the property related to this Contract, which is in the possession of the
Contractor and in which COMMERCE has or may acquire an interest.
20. TREATMENT OF ASSETS
Title to all property furnished by COMMERCE shall remain in COMMERCE. Title to all property furnished
by the Contractor, for the cost of which the Contractor is entitled to be reimbursed as a direct item of cost
under this Contract, shall pass to and vest in COMMERCE upon delivery of such property by the
Contractor. Title to other property, the cost of which is reimbursable to the Contractor under this Contract,
shall pass to and vest in COMMERCE upon (i) issuance for use of such property in the performance of this
Contract, or (ii) commencement of use of such property in the performance of this Contract, or (iii)
reimbursement of the cost thereof by COMMERCE in whole or in part, whichever first occurs.
A. Any property of COMMERCE furnished to the Contractor shall, unless otherwise provided herein or
approved by COMMERCE, be used only for the performance of this Contract.
B. The Contractor shall be responsible for any loss or damage to property of COMMERCE that results
from the negligence of the Contractor or which results from the failure on the part of the Contractor
to maintain and administer that property in accordance with sound management practices.
C. If any COMMERCE property is lost, destroyed or damaged, the Contractor shall immediately notify
COMMERCE and shall take all reasonable steps to protect the property from further damage.
D. The Contractor shall surrender to COMMERCE all property of COMMERCE prior to settlement upon
completion, termination or cancellation of this Contract.
E. All reference to the Contractor under this clause shall also include Contractor’s employees, agents
or Subcontractors.
21. WAIVER
Waiver of any default or breach shall not be deemed to be a waiver of any subsequent default or breach.
Any waiver shall not be construed to be a modification of the terms of this Contract unless stated to be
such in writing and signed by Authorized Representative of COMMERCE.
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________________________________________________________________________________________________________
Page 12 of 13
Attachment A: Scope of Work
A. Consolidated Homeless Grant funding must be prioritized for preserving and maintaining existing
programs and service levels, as reported to Commerce in the SFY 2024 Annual Expenditure Report.
B. Contractor shall commit to operating a high-performing crisis response system in their county by:
a. Assessing each household’s housing needs and facilitating housing stability with the goal of
obtaining or maintaining permanent housing.
b. Employing a progressive engagement service model.
c. Prioritizing households most likely to become homeless when using homelessness prevention
rent assistance.
d. Being anti-racist leaders in their crisis response systems and facilitate partnerships among
organizations that respond to the disproportionality in services and outcomes for communities
that may not seek assistance from mainstream organizations.
e. Prioritizing funding to preserve and maintain existing programs and service levels, as reported
to Commerce in the SFY 2024 Annual Expenditure Report.
C. Contractor shall submit the following monthly deliverables on time with truthful, accurate information:
a. An Invoice and Voucher Detail Worksheet, along with at a minimum, a General Ledger
generated from the organization’s accounting system. The General Ledger must include
transaction-level detail for all costs that have been paid and are being claimed for
reimbursement. These documents are due by the 20th of the month following the month in
which services were provided.
D. Contractor shall submit the following deliverables on time with truthful, accurate information:
a. Local Homeless Housing Plan and Annual Report.
b. Annual County Expenditure Report/Homeless Housing Inventory including Point-In-Time
Count information.
c. HEN Essential Needs Report.
d. Grantees shall commit to reporting quality timely HMIS data.
E. Contractor shall comply with all of the requirements, policies and procedures in the Consolidated
Homeless Grant Guidelines, including the Washington State Coordinated Entry Guidelines.
F. Performance Requirements:
a. Housing Outcomes: For each intervention type funded by the Consolidated Homeless Grant,
grantees must adopt the required housing outcome performance measure outlined in the
Consolidated Homeless Grant Guidelines, Appendix D, Table A. Grantees must improve
housing outcomes by making progress towards the statewide performance target.
b. Equitable Outcomes: For each of the required housing outcome performance measures,
outcomes across racial and ethnic demographics should not be significantly less than the
overall rate. The “overall rate” refers to the rate of a particular intervention type’s total exits to
positive outcomes. This is inclusive of all ethnic or racial categories.
c. Equitable Access: While not a formal performance measure that will be monitored, grantees
are expected to use equitable access data to identify underserved populations, assess the
impact of their access strategies and work to improve equitable access as needed. Grantees
can access this data through the Washington Balance of State Equitable Access Dashboard
which compares the race and ethnicity of households entering the homeless system (HMIS) to
the race and ethnicity of the homeless and unstably housed populations (The Snapshot Report)
.
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________________________________________________________________________________________________________
Page 13 of 13
Attachment B: Budget
Budget Total
Standard (SFY 2026 and 2027)
Standard Admin $38,165.00
Standard Rent $0.00
Standard Facility Support $0.00
Standard Operations $385,898.00
Homelessness Prevention (SFY 2026 and 2027)
Homelessness Prevention Admin $372,627.95
Homelessness Prevention Rent $774,238.40
Homelessness Prevention Operations $614,968.65
Emergency Housing (SFY 2026)
Emergency Housing Admin 2026 $203,845.20
Emergency Housing Rent 2026 $0.00
Emergency Housing Facility Support 2026 $288,790.96
Emergency Housing Operations 2026 $412,175.85
Emergency Housing (SFY 2027)
Emergency Housing Admin 2027 $203,845.20
Emergency Housing Rent 2027 $0.00
Emergency Housing Facility Support 2027 $288,790.96
Emergency Housing Operations 2027 $412,175.85
Inflationary Increase (SFY 2026 and SFY 2027)
Inflation Increase 2026 $183,100.00
Inflation Increase 2027 $183,100.00
Document Recording Fee (DRF) Backfill (SFY 2026)
DRF Backfill 2026 $424,582.00
HEN (SFY 2026)
HEN Admin 2026 $302,065.00
HEN Rent/Fac Support 2026 $368,694.00
HEN Operations 2026 $662,862.00
HEN (SFY 2027)
HEN Admin 2027 $302,065.00
HEN Rent/Fac Support 2027 $368,694.00
HEN Operations 2027 $662,862.00
TOTAL $7,453,546.00
Docusign Envelope ID: 5C23CBA2-E2E6-4060-B1CB-97AD27622E5B
Certificate Of Completion
Envelope Id: 5C23CBA2-E2E6-4060-B1CB-97AD27622E5B Status: Sent
Subject: Mason CHG 26-27 Local Government.07.08.25.pdf
Division:
Community Services and Housing
Program: HAU
ContractNumber: 26-46108-20
DocumentType: Contract
Source Envelope:
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Time Zone: (UTC-08:00) Pacific Time (US & Canada)
1011 Plum Street SE
MS 42525
Olympia, WA 98504-2525
tia.stoner@commerce.wa.gov
IP Address: 147.55.149.191
Record Tracking
Status: Original
7/8/2025 12:48:20 PM
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Washington State Department of Commerce
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Mason County Administrator
411 N 5th Street
Shelton, WA 98584
(360) 427-9670 ext. 419
Mason County Commissioner
Briefing Items from County Administrator
July 21, 2025
Specific Items for Review
→ Voluntary Stewardship Program (VSP) amendment – Jennifer Beierle
→ Extension of the Hourly Rate Increase for Contracted Criminal Defense Attorneys – Travis Adams
→ Sheriff’s Office Parking Lot Door – Kelly Frazier
→ Appointment of Susan Hettinger to the Timberland Regional Library (TRL) Board of Trustees – McKenzie
Smith
Administrator Updates
Commissioner Discussion
→
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No.
From: Jennifer Beierle Ext: 532
Department: Central Services Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): 7/21/2025 Agenda Date(s): 8/5/2025
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other
(Please ensure proper internal review channels have been followed, this is the responsibility of the
requesting Department)
Item: Washington State Conservation Commission Contract for the Voluntary Stewardship Program
Background/Executive Summary:
The Washington State Conservation Commission has provided a contract in the amount of $290,000 to
support the Voluntary Stewardship Program (VSP) from July 1, 2025 through June 30, 2027. The County
contracts with Mason Conservation District to serve as a Lead Entity for the VSP responsible for
completing a VSP Work Plan as detailed in RCW36.70A.700-790. The VSP is an option incentive- based
program approach to protecting critical areas while promoting agriculture.
Associated Costs/Budget Impact (amount, funding source, budget amendment, etc.):
None
Public Outreach:
N/A
Requested Action:
Approval of the contract with the Washington State Conservation Commission for the Voluntary
Stewardship Program (VSP) in the amount of $290,000 from July 1, 2025, through June 30, 2027 and
approval interlocal agreement amendment #5 to contract #19-053 with Mason Conservation District as
the lead entity on the contract.
Attachment(s):
Washington State Commission Formal Contract Draft
Mason Conservation District Amendment #5 to Contract #19-053
VSP 2025-27 Biennium Contract Between the WSCC and County - Page 1 of 23
2025-2027 Biennium Contract No. K2620
BETWEEN
The Washington State Conservation Commission
AND
Mason County
FOR
Voluntary Stewardship Program
THIS AGREEMENT (herein “agreement” or “contract”) is made and entered into by and
between the Washington State Conservation Commission, hereinafter referred to as
“COMMISSION” and Mason County, hereinafter referred to as “COUNTY”. COMMISSION
and the COUNTY may be collectively referred to herein as the “parties”.
IT IS THE PURPOSE OF THIS AGREEMENT to provide funding to the COUNTY for
implementing the work plan as required for the Voluntary Stewardship Program (VSP),
consistent with RCW 36.70A.700-760 and related statutes.
THEREFORE, IT IS MUTUALLY AGREED THAT the COMMISSION will provide funding
consistent with the terms of this contract, the policies of the COMMISSION, and the laws of
the State of Washington; and the COUNTY will implement the terms of this contract with the
funding provided consistent with the policies of the COMMISSION and the laws of the State
of Washington.
1.0 PERIOD OF PERFORMANCE
Subject to its other provisions, the period of performance (effective date) of this agreement
shall be from July 1, 2025, through June 30, 2027, unless either extended by agreement of the
parties or terminated sooner, as provided herein.
2.0 SCOPE OF WORK
It is the intent of the parties that the COUNTY will perform its duties consistent with the
timelines set forth in RCW 36.70A.720-735, subject to available funding, and subject to state
contracting requirements. The COUNTY shall furnish the necessary personnel, equipment,
material and/or service(s), or contract with third parties to accomplish the same, and
VSP 2025-27 Biennium Contract Between the WSCC and County - Page 2 of 23
otherwise do all things necessary for or incidental to the performance of the work set forth
herein.
The COUNTY shall report in writing within 30 days any problems, delays or adverse
conditions that will materially affect their ability to meet project objectives or time schedules
stated herein. This disclosure shall be accompanied by a statement of the action taken or
proposed and any assistance needed to resolve the situation.
The COUNTY shall complete the work listed in APPENDIX B – SCOPE OF WORK, herein.
3.0 FUNDING AVAILABILITY AND COSTS
The parties expect legislative appropriation for this work shall not exceed $290,000. Payment
for satisfactory performance of the work accomplished under this agreement shall not
exceed this amount. The COMMISSION’S ability to make payments is contingent on
availability of funding. In the event funding from the state is withdrawn, reduced, limited or
otherwise determined by the COMMISSION to be inadequate in any way after the effective
date and prior to completion or expiration date of this agreement, the COMMISSION, at its
sole discretion, may elect to terminate the agreement, in whole or part, for convenience or to
renegotiate the agreement subject to new funding limitations and conditions. The
COMMISSION may also elect to suspend performance of the agreement until the
COMMISSION determines the funding insufficiency is resolved. Should the COMMISSION
determine funding needs to be reduced, the COMMISSION will provide 30-days’ notice of an
intent to reduce the amount of funding available under this agreement.
3.1 Eligible Costs
The COMMISSION will pay the following costs, but only upon full COUNTY compliance with
APPENDIX C – BILLING PROCEDURE, the VSP Program Guidelines (Guidelines), and SCC
Grants and Contract Policy and Procedure Manual (Manual). See Guidelines and Manual on
SCC website.
Salaries and benefits, up to 25% indirect of salaries and benefits is allowed on
COUNTY personnel or any district subcontractor personnel designated by the
COUNTY to qualify for indirect costs.
Travel, consistent with State Administrative and Accounting Manual (SAAM) and OFM
requirements.
Training, consistent with State Administrative and Accounting Manual (SAAM) and
OFM requirements.
Meeting rooms and light refreshments for working meetings. Reimbursement must
comply with State Administrative and Accounting Manual (SAAM) and OFM
requirements.
Goods and Services including: Copy/print, facilitation, reports, studies, research and
document preparation, which may be accomplished through either staff efforts or
VSP 2025-27 Biennium Contract Between the WSCC and County - Page 3 of 23
qualified contractors. Contractor services shall comply with State procurement and
contracting law, as well as Manual.
Equipment. Equipment is defined in Manual. The COUNTY agrees and understands
that pre-approval by the COMMISSION is required for equipment purchases over
$2,000. All equipment should be directly related to the activities of the watershed
group and the implementation of the VSP including Monitoring activities.
Cost Share and District Implemented Project costs as specified in 3.2 and in
compliance with VSP Guidelines and Manual.
3.2 Cost-Share Programs & District Implemented Projects
The COUNTY may choose to offer a cost-share program or a District Implemented Project
(DIP) program to achieve the goals and objectives of the county work plan and RCW Chapter
36.70A. If the COUNTY so chooses to offer a cost-share program or DIP to VSP participants
using funds provided under this contract, the COUNTY hereby agrees that COMMISSION
cost-share and DIP policies and procedures as outlined in the Grants and Contract Policy
and Procedure Manual will be abided by, regardless of who is administering the cost-share
or DIP program (the COUNTY or some other entity on behalf of the COUNTY). If the
COUNTY will directly administer a DIP program the COUNTY must request an approval for an
exception to the Manual. Further, the COUNTY must comply with APPENDIX C – BILLING
PROCEDURE and the VSP Program Guidelines for 2025-2027 Biennium.
3.3 Disallowed Costs
The COUNTY is responsible for any audit exceptions or disallowed costs incurred by its own
organization or that of its Subcontractors (such as consultants), and Agent or Subcontractor.
If the COUNTY expends more than the amount of the COMMISSION funding in this
agreement in anticipation of receiving additional funds from the COMMISSION, it does so at
its own risk. The COMMISSION is not legally obligated to reimburse the COUNTY for costs
incurred in excess of this agreement.
3.4 Insufficient Funds
The obligation of the COMMISSION to make payments is contingent on the availability of
state and federal funds through legislative appropriation and state allotment. When this
contract crosses over state fiscal years, the obligation of the COMMISSION is contingent
upon the appropriation of funds during the next fiscal year. The failure of the legislature or
federal agencies to appropriate or allot such funds to the program shall be good cause to
terminate this contract and for the Executive Director of the COMMISSION to determine that
the watershed has not received adequate funding to implement the program consistent with
RCW 36.70A.735 (2) (d).
VSP 2025-27 Biennium Contract Between the WSCC and County - Page 4 of 23
3.5 Method of Compensation
Payment shall be made on a reimbursable basis only for costs or obligations. Eligible costs
incurred by the COUNTY will be considered to have been paid by the COUNTY under this
contract at the time the COUNTY seeks reimbursement from the COMMISSION. No
payments in advance of or in anticipation of goods or services to be provided under this
agreement shall be made by the COMMISSION. The COUNTY must fully comply with
APPENDIX C- BILLING PROCEDURE to be eligible for reimbursement.
3.6 Duplication of Billed Costs
COUNTY shall not bill COMMISSION for services performed under this contract, and the
COMMISSION shall not pay COUNTY, if COUNTY is entitled to payment or has been or will be
paid by any other source, including grant funds, for that service. COUNTY shall return to
COMMISSION any payments made contrary to this paragraph.
4.0 ASSIGNMENT
The COUNTY may not assign this contract. The COUNTY may, however, delegate the work to
be completed under this agreement to an Agent. Any such Agent shall comply with the
requirements of this agreement. Within any such delegation the COUNTY shall remain liable
for any claim arising thereunder, and the COUNTY shall remain responsible for compliance
with this agreement and RCW 36.70A.700-735, and with all applicable Federal, State and local
laws, orders, regulations and permits. COUNTY retains the right to subcontract any portion
or portions of the work as it deems necessary to complete the work. If COUNTY chooses to
delegate tasks to a lead entity (Agent) for VSP, a copy of the subcontract must be sent to the
Commission’s VSP Contract Manager identified in APPENDIX C – BILLING PROCEDURE as
soon as the subcontract has been signed by both parties.
5.0 CONTRACT MANAGEMENT
Each party shall assign a specific individual to be responsible for and shall be the contact
person for all communications and billings regarding the performance of this Agreement.
Those individuals will be set out in APPENDIX D – RESPONSIBLE INDIVIDUALS herein
incorporated by reference. If for any reason the individuals identified in Appendix D change,
the parties agree to immediately identify and notify each other of another in writing of the
new responsible individual for this agreement.
6.0 TERMINATION
The COUNTY may terminate this agreement upon 30-days' prior written notification to the
COMMISSION. If this agreement is terminated by the COUNTY, the COUNTY shall be
reimbursed only for performance rendered or costs incurred in accordance with the terms of
this agreement prior to the effective date of termination. If this agreement is terminated by
the COMMISSION, the COUNTY shall be reimbursed only for performance rendered or costs
incurred in accordance with the terms of this agreement prior to the effective date of
VSP 2025-27 Biennium Contract Between the WSCC and County - Page 5 of 23
termination. If the COUNTY terminates this agreement prior to the work plan’s approval, or
prior to when the work plan’s goals and benchmarks are met, the COUNTY may be subject to
the requirements of RCW 36.70A.735 and related statutory sections.
The COMMISSION may terminate this agreement upon 30-days’ prior written notification to
the COUNTY for cause, or for an action which may constitute a material breach of this
contract in accordance with Section 7.0 BREACH:
The COUNTY or the COMMISSION may terminate this agreement upon 60-days’ prior written
notification for convenience, without any showing of cause.
7.0 BREACH
The COUNTY shall not be relieved of any liability to the COMMISSION for damages
sustained by the COMMISSION and/or the State of Washington because of any breach of
contract by the COUNTY. The COMMISSION may withhold payments for the purpose of
setoff until such time as the exact amount of damages due the COMMISSION from the
COUNTY is determined. In the event the COUNTY fails to commence work on the project
funded herein within the timelines established under RCW Chapter 36.70A., the COUNTY
shall be subject to the requirements of RCW 36.70A.735.
8.0 ENTIRE AGREEMENT AND CHANGES, MODIFICATIONS AND
AMENDMENTS
This agreement and the attached APPENDICES (APPENDIX A-E) contain the entire
integrated agreement of the parties and may be changed, modified or amended by
written agreement executed by both parties.
9.0 ORDER OF PRECEDENCE
Each of the exhibits listed below is by this reference hereby incorporated into this contract. In
the event of a conflict in such terms, or between the terms and any applicable statute or rule,
the inconsistency shall be resolved by giving precedence in the following order:
Applicable Federal and state of Washington statutes and regulations.
Mutually agreed written amendments to this Contract.
Appendix B – Scope of Work
This Contract.
Appendix A – General Terms and Conditions
Appendix C – Billing Procedure
Appendix D – Responsible Individuals
VSP 2025-27 Biennium Contract Between the WSCC and County - Page 6 of 23
Any other provision, term or material incorporated by reference or otherwise
incorporated.
10.0 APPROVAL
This contract shall be subject to the written approval of representatives of both parties and
shall not be binding until so approved. The contract may be altered, amended, or waived
only by a written amendment executed by both parties.
The signatories to this contract represent that they have the authority to execute this
contract.
11.0 ELECTRONIC SIGNATURE
Parties agree that this Contract and any other documents to be delivered in connection
herewith may be electronically signed, and that any electronic signatures appearing on this
Contract or such other documents are the same as handwritten signatures for the purposes
of validity, enforceability, and admissibility. A signed copy of this Contract or any other
Addenda transmitted by facsimile, email, or other means of electronic transmission shall be
deemed to have the same legal effect as delivery of an original executed copy of this
Contract or such other Addenda for all purposes.
The use and acceptance of e-signatures and electronic submissions or records must be
consistent with Commission Policy 22-01 and guidance and requirements put in place by
Washington State’s Office of the Chief Information Officer (OCIO). The approved technology
to be used for electronic signatures is Adobe Sign.
Electronically signed documents are subject to Records Retention and Maintenance
requirements outlined in Section XII. RECORDS MAINTENANCE of this contract.
WA State Conservation Commission MASON COUNTY
_______________________________ ____________________________
Date__________________ Date__________________
James Thompson,
Executive Director NAME AND TITLE
VSP 2025-27 Biennium Contract Between the WSCC and County - Page 7 of 23
APPROVED AS TO FORM ONLY
Approval on File 5/16/25
Office of the Attorney General DATE
VSP 2025-27 Biennium Contract Between the WSCC and County - Page 8 of 23
2025-27 Biennium Voluntary Stewardship Program
COMMISSION and COUNTY Agreement
APPENDIX A – GENERAL TERMS AND CONDITIONS
I. DEFINITIONS
Terms used throughout this contract are defined below:
“Agreement” shall mean the contract agreement to which these terms and conditions are
affixed.
“Agent” shall mean any entity to which the COUNTY has assigned responsibilities as
allowed in the agreement.
“Best management practice (BMP)” is a technique designed to protect the air, water, soil,
animals, plants, and humans. BMPs must meet NRCS standards, or alternative practice
designs approved by a licensed professional engineer. NRCS Practice Standards and
Specifications are contained in the USDA NRCS Field Office Technical Guide (FOTG). SCC
also maintains a list of approved practices eligible for cost share for special programs.
“COMMISSION” shall mean the Washington State Conservation Commission, any division,
section, office, including the Office of Farmland Preservation, unit or other entity of the
COMMISSION, or any of the officers or other officials lawfully representing the
COMMISSION.
“Cost-share” is funding used to reimburse landowners for a percentage of the costs
associated with the implementation of Best Management Practice(s) BMP(s). Examples of
costs include, but are not limited to labor, materials, and permits.
“COUNTY” shall mean the County receiving the funds as identified in the agreement that
this Appendix is a part of, and is performing activities under this contract, and shall include
all employees of the COUNTY.
“Current Biennium” shall mean July 1, 2025, through June 30, 2027.
“Five-year report” shall mean written report, provided not later than five years after the
receipt of funding for a participating watershed and every five years thereafter, to the
Executive Director of the COMMISSION and to the COUNTY on whether the COUNTY has
met the COUNTY work plan's protection and enhancement goals and benchmarks, as
described in RCW 36.70A.720 (2) (b) (i) and (c) (i).
“Implement” and “implementation” shall mean to execute any requirements of RCW
36.70A.700-760 and associated statutes.
“Project Officer” shall mean the specific employee of the COMMISSION that is assigned as
the primary contact for purposes of the fulfillment of this agreement.
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“Two-year report” shall mean the written report of the status of plans and
accomplishments that shall be provided to the COUNTY and to the COMMISSION within
sixty days after the end of each biennium, as described in RCW 36.70A.720 (1) (j).
“Voluntary Stewardship Program” and “VSP” shall mean the program established in, and
governed by, RCW 36.70A.700-760 and associated statutes.
"Watershed group" means an entity designated by a county under the provisions of RCW
36.70A.715. Watershed work group, VSP work group, or work group may be used
interchangeably.
“Work group participants” means those volunteer members of the county VSP watershed
work group designated by the COUNTY who are working to implement the work plan and
fulfill ancillary VSP statutory requirements.
"Work plan" means a watershed work plan developed under the provisions of RCW
36.70A.720.
II. DISPUTES
Except as otherwise provided in this contract, any dispute arising under this contract shall
be decided in the following manner:
By the Commission’s Project Officer or other designated official who shall provide a
written statement of decision to the COUNTY. The decision of the Project Officer or other
designated official shall be final and conclusive unless, within thirty days from the date the
COMMISSION receives such statement, the COUNTY mails or otherwise furnishes to the
Executive Director of the COMMISSION a written appeal.
An appeal of the Project Officer’s decision shall be addressed by the COMMISSION’s
Executive Director. The COUNTY shall have the opportunity to meet with the Executive
Director to be heard either in person or by phone and to provide documents in support of
their appeal. The decision of the COMMISSION’s Executive Director for the resolution of
such appeals shall be final and conclusive and constitutes a final agency action for the
purposes of the Washington Administrative Procedures Act, RCW 34.05.
Pending final decision of dispute hereunder, the COUNTY shall proceed diligently with the
performance of this contract and in accordance with the decision rendered.
III. GOVERNANCE
This agreement is entered into pursuant to and under the authority granted by the laws of
the state of Washington and any applicable federal laws. The provisions of this agreement
shall be construed to conform to those laws. The COUNTY and any Agent shall comply fully
with all applicable federal, state and local laws, orders, regulations and permits. Any action
brought to enforce the terms of this agreement shall be in the Superior Court for Thurston
County. Except as otherwise provided in this agreement, in the event of litigation or other
VSP 2025-27 Biennium Contract Between the WSCC and County - Page 10 of 23
action brought to enforce contract terms, each party agrees to bear its own attorney fees and
costs.
IV. CONTRACTING FOR SERVICES
Purchased goods, services, or public works shall be procured in compliance with State law,
policies, and orders, and the Commission Grants and Contract Policy and Procedure
Manual, including use of a competitive process where required. The COUNTY shall retain
copies of all bids received and contracts awarded, for inspection and use by the
COMMISSION. Retention of copies shall be consistent with time periods established
herein.
V. INDEMNIFICATION
The COMMISSION shall in no way be held responsible for payment of salaries, consultant
fees, and other costs related to the project described herein, except as provided in the scope
of work through the reimbursement procedures described in this agreement.
To the fullest extent permitted by law, the COUNTY shall indemnify, defend and hold
harmless the State of Washington, agencies of the State and all officials, agents and
employees of the State, from and against all claims arising out of or resulting from the
performance of the contract. The COUNTY’S obligation to indemnify, defend, and hold
harmless includes any claim by the COUNTY’S agents, employees, representatives, or any
subcontractor or a subcontractor's employees.
The COUNTY expressly agrees to indemnify, defend, and hold harmless the State of
Washington and the COMMISSION for any claim arising out of or incident to the COUNTY’s
or any subcontractor's performance or failure to perform the contract. The COUNTY’s
obligation to indemnify, defend, and hold harmless the State of Washington and the
COMMISSION shall not be eliminated or reduced by any actual or alleged concurrent
negligence of the State or its agents, agencies, employees and officials.
The COUNTY waives its immunity under Title 51 RCW (Industrial Insurance) to the extent it is
required to indemnify, defend and hold harmless State and its agencies, officials, agents or
employees.
The COMMISSION shall be responsible for any liability arising from its own actions. However,
any liability by the COMMISSION shall not mitigate the COUNTY’s duty to indemnify the
COMMISSION for all claims arising out of its performance of the contract.
VI. RECOVERY OF PAYMENTS
In the event the COUNTY fails, through the failure to exercise reasonable diligence unrelated
to the State’s failure to fully fund the stewardship process, to perform obligations required of
it by this contract, the COUNTY may be required to repay to the COMMISSION any funds
VSP 2025-27 Biennium Contract Between the WSCC and County - Page 11 of 23
that were spent by the county without exercising reasonable diligence or a portion of funds
disbursed to the COUNTY for those parts of the project that are rendered worthless by such
failure to exercise reasonable diligence.
In the event that the COUNTY fails to expend funds under this contract in accordance with
state laws and/or the provisions of this contract, the COMMISSION reserves the right to
recapture state funds in an amount equivalent to the extent of the noncompliance in addition
to any other remedies available at law or in equity.
Such rights of recapture shall exist for a period of two years following contract termination.
Repayment by the COUNTY of funds under this recapture provision shall occur within 30
days of demand. In the event that the COMMISSION elects to institute legal proceedings to
enforce the recapture provision, the prevailing party in any litigation for “recapture” shall be
entitled to reasonable attorney fees.
VII. INELIGIBILITY
The COUNTY certifies that neither it nor its principals are presently debarred, declared
ineligible, or voluntarily excluded from participation in transactions by any federal
department or state agency.
VIII. INDEPENDENT RELATIONSHIP
The COUNTY or COUNTY’s Agent(s) performing under this contract are not employees or
agents of the COMMISSION. The COUNTY shall not hold themselves out as nor claim to be
an officer or employee of the COMMISSION or of the State of Washington by reason hereof,
nor will the COUNTY make any claim of right, privilege or benefit which would accrue to such
employee under law. Conduct and control of the work outlined in the scope of work shall be
solely with the COUNTY.
IX. KICKBACKS
The COUNTY and its employees and authorized representatives are prohibited from inducing
by any means any person employed or otherwise involved in this project to give up any part
of the compensation to which he/she is otherwise entitled or, receive any fee, commission or
gift in return for award of a subcontract hereunder.
X. INTELLECTUAL PROPERTY
Copyrights and Patents. Should the COUNTY or COUNTY’s Agent(s) create any
copyrightable materials or invent any patentable property in the course of the scope of work
governed by this agreement, the COUNTY may copyright or patent the same but shall grant
the COMMISSION a royalty-free, nonexclusive and irrevocable license to reproduce, publish,
recover or otherwise use the material(s) or property and to authorize others to use the same
VSP 2025-27 Biennium Contract Between the WSCC and County - Page 12 of 23
for federal, state or local government purposes. Where federal funding is involved, the
federal government may have a proprietary interest in patent rights to any inventions
developed by the COUNTY as provided in 35 U.S.C. §§ 200–212.
Publications. When the COUNTY, COUNTY’s Agent(s), or persons employed by the COUNTY
use or publish information of the COMMISSION; present papers, lectures, or seminars
involving information supplied by the COMMISSION; use logos, reports, maps or other data,
in printed reports, signs, brochures, pamphlets, etc., appropriate credit shall be given to the
COMMISSION.
XI. PROPERTY MANAGEMENT
The COMMISSION’S Property and Records Management Policy, contained in the
Commission’s Grants and Contracts Manual, hereby incorporated by reference, and any
updates thereto, shall control the use and disposition of all real and personal property
purchases wholly or in part with funds furnished by the COMMISSION in the absence of
state, federal statute(s), regulations(s), or policy(s) to the contrary or upon specific
instructions with respect thereto in the scope of work.
XII. RECORDS MAINTENANCE
The parties to this agreement shall each maintain books, records, documents and other
information which sufficiently and properly reflect all direct and indirect costs expended by
either party in the performance of the services described herein. These records shall be kept
in accordance with the provisions contained on the Secretary of State archives, for records
retention, hereby incorporated by reference, and any updates thereto. These records shall be
subject to inspection, review or audit by personnel of both parties, other personnel duly
authorized by either party, the Office of the State Auditor, federal officials so authorized by
law, and as provided by the state Public Records Act, RCW 42.56. All books, records,
documents, and other material relevant to this agreement will be retained for six years after
expiration and the Office of the State Auditor, federal auditors, and any persons duly
authorized by the parties shall have full access and the right to examine any of these
materials during this period.
XIII. SEVERABILITY
If any provision of this agreement or any provision of any document incorporated by
reference shall be held invalid, such invalidity shall not affect the other provisions of this
agreement, which can be given effect without the invalid provision if such remainder
conforms to the requirements of applicable law and the fundamental purpose of this
agreement, and to this end the provisions of this agreement are declared to be severable.
VSP 2025-27 Biennium Contract Between the WSCC and County - Page 13 of 23
XIV. WAIVER
A failure by either party to exercise its rights under this agreement shall not preclude that
party from subsequent exercise of such rights and shall not constitute a waiver of any other
rights under this agreement unless stated to be such in a writing signed by an authorized
representative of the party and attached to the original agreement.
XV. ACCESSIBILITY REQUIREMENTS
COUNTY will remain current with Federal and Washington State accessibility standards and
comply with OCIO Policy 188 – Accessibility located at
https://ocio.wa.gov/policy/accessibility.
XVI. CONFLICT OF INTEREST
No officer, official, agent, or employee of either party to this contract who exercises
any function or responsibility in the review, approval, or carrying out of this contract, shall
participate in any decision which affects their personal interest or the interest of any
corporation, partnership or association in which they are, directly or indirectly, interested; nor
shall they have any personal or pecuniary interest, direct or indirect, in this contract or the
proceeds thereof.
VSP 2025-27 Biennium Contract Between the WSCC and County - Page 14 of 23
2025-27 Biennium Voluntary Stewardship Program
COMMISSION and COUNTY Agreement
APPENDIX B – SCOPE OF WORK
The scope of the work to be performed by the COUNTY, or its contractors, under this
agreement is the following:
1) Maintain and convene a watershed work group. This includes providing necessary
staff support and facilitation for the watershed group. Assist the watershed group in
the implementation of the approved VSP work plan, including:
A. The COUNTY will organize members of a VSP watershed work group with
representatives from a variety of stakeholder groups including but not limited to
tribes, environmental groups, and agriculture. This should include the organization
of a vetted core watershed work group comprised of a broad representation of key
watershed stakeholders and, at a minimum, representatives of agricultural and
environmental groups and tribes that agree to participate. The COUNTY will
encourage existing lead entities, watershed planning units, or other integrating
organizations to serve as members of the watershed work group.
B. Working closely with the watershed work group and technical service providers to
ensure full compliance with the requirements and intent of VSP.
C. Ensure that every effort is made to maintain effective communication between the
watershed work group, the technical service providers, the COUNTY, local
stakeholders, and participating state and federal agencies and personnel.
D. The COUNTY will develop and/or maintain watershed work group meeting bylaws,
rules, and/or policies.
E. The COUNTY will provide facilitation for watershed work group meetings or other
actions of the watershed group.
2) Implement the VSP work plan, including implementing the requirements of the VSP
and RCW Chapter 36.70A.700-760. Implementation includes:
A. Identifying critical areas and agricultural activities within those critical areas and
their buffers.
B. Identifying a public outreach plan to contact landowners.
VSP 2025-27 Biennium Contract Between the WSCC and County - Page 15 of 23
C. Identifying and designating entity(ies) to provide landowner assistance (voluntary
stewardship plans) and facilitating working relationships between those entity(ies)
and landowners.
D. Identifying measurable goals and benchmarks.
E. Reviewing applicable water quality, watershed management, farmland protection,
and required species recovery data to incorporate into VSP work plans.
F. Seeking input from tribes, agencies and stakeholders.
G. Developing goals for participation by agricultural operators conducting
commercial and noncommercial agricultural activities in the watershed necessary
to meet the protection and enhancement benchmarks of the work plan.
H. Ensuring outreach and technical assistance is provided to producers and operators
in the watersheds of the county covered under VSP.
I. Creating measurable benchmarks that, within ten years after receipt of funding, are
designed to result in (i) the protection of critical areas functions and values and (ii)
the enhancement of critical areas functions and values through voluntary,
incentive-based measures.
J. Incorporating into the work plan any existing and/or updated development
regulations relied upon to achieve the goals and benchmarks for protection of
critical areas.
K. Establishing baseline monitoring procedures and protocols for (i) participation and
implementation of voluntary stewardship plans and projects, (ii) stewardship
activities, and (iii) the effects on critical areas and agriculture relevant to protection
and enhancement benchmarks.
L. Developing timelines for periodic evaluations, adaptive management, and provide
written reports of work plan status and/or accomplishments to the COMMISSION.
M. Coordinating monitoring programs with other state agency activities.
N. Meeting any other requirement for the successful implementation of VSP in RCW
36.70A.720.
Deliverables:
1) Maintain and convene a watershed work group that meets regularly and as
necessary for implementation of the county VSP work plan.
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2) Implement the VSP work plan, including implementing the requirements of the VSP
and RCW Chapter 36.70A.700-760.
1) Two-year status reports. No later than August 30, 2025, provide the written
biennial report to the COMMISSION. The biennial report can provide the status
of plans and accomplishments of the work plan to the COMMISSION and
address how the county conducts periodic evaluations, institutes adaptive
management, and evaluates the status of plans and accomplishments. (Two-year
status reports shall be submitted to the county and to the commission within
sixty days after the end of each fiscal biennium.) The biennial report may include
a summary of how plan implementation is affecting each of the following:
1) The protection and enhancement of critical areas within the area where
agricultural activities are conducted;
2) The maintenance and improvement of the long-term viability of agriculture;
3) Reducing the conversion of farmland to other uses;
4) The maximization of the use of voluntary incentive programs to encourage
good riparian and ecosystem stewardship as an alternative to historic
approaches used to protect critical areas;
5) The leveraging of existing resources by relying upon existing work and plans
in counties and local watersheds, as well as existing state and federal
programs to the maximum extent practicable to achieve program goals;
6) Ongoing efforts to encourage and foster a spirit of cooperation and
partnership among county, tribal, environmental, and agricultural interests
to better assure the program success;
7) Ongoing efforts to improve compliance with other laws designed to protect
water quality and fish habitat; and
8) A description of efforts showing how relying upon voluntary stewardship
practices as the primary method of protecting critical areas does not
therefore require the cessation of agricultural activities.
2) Five-year review and evaluation report. If a Five-year VSP report is due during
this contract period, then no later than the current deadline for submittal of the
report to the COMMISSION, and in conjunction with the county watershed work
group, facilitate, develop, and submit the five-year report to the director of the
COMMISSION. See RCW 36.70A.720 (2) (b) (i) and (c) (i). When submitting the
VSP 2025-27 Biennium Contract Between the WSCC and County - Page 17 of 23
five-year review and evaluation report to the COMMISSION, as per RCW
36.70A.720 and RCW 36.70A.730, the COUNTY agrees to use the COMMISSION’S
Guide and Template. The Template will be provided by the COMMISSION to the
COUNTY.
The five-year report must declare whether the county has met the work plan's
protection and enhancement goals and benchmarks. The five-year review and
evaluation report should include a summary of how plan implementation is
satisfying the following plan elements through VSP implementation:
1) Creation of goals for participation by agricultural operators conducting
commercial and noncommercial agricultural activities in the watershed
necessary to meet the protection and enhancement benchmarks of the work
plan;
2) Outreach and technical assistance are provided to agricultural operators in
the watershed;
3) Measurable benchmarks designed to result in (i) the protection of critical
area functions and values and (ii) the enhancement of critical area functions
and values through voluntary, incentive-based measures are in place;
4) Technical assistance providers are working to ensure that individual
stewardship plans contribute to the goals and benchmarks of the work plan;
5) Any existing and/or updated development regulations relied upon to achieve
the goals and benchmarks for protection are documented;
6) Baseline monitoring procedures and protocols are in place for: (i)
Participation activities and implementation of the voluntary stewardship
plans and projects; (ii) stewardship activities; and (iii) the effects on critical
areas and agriculture relevant to the protection and enhancement
benchmarks developed for the watershed;
7) Assistance is provided to and received from state agencies in monitoring
programs; and
8) Any other reporting requirements of the program are satisfied.
3) The COUNTY agrees that VSP cost-share projects funded using any amount of
COMMISSION VSP funds shall be reported in the Conservation Practices
Database System (CPDS).
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4) Maintain a Monitoring Plan: The COUNTY agrees that not later than December
31, 2026, the COUNTY will provide to the COMMISSION an update regarding the
status of its monitoring plan, including any changes that have been made since
its original submission prior to or on July 1, 2024. The SCC encourages the
COUNTY to use the Watershed Monitoring Project Development Guide for the
Voluntary Stewardship Program in Washington, Volume III to further develop or
amend the plan, but will not require its use in such amendments. The monitoring
plan shall be designed to continue to facilitate the collection, analysis, and
reporting of information for VSP.
5) Ensure that the COMMISSION has the most recent version of the COUNTY’s VSP
work plan by providing to the COMMISSION’s Project Officer, identified herein
in APPENDIX D – RESPONSIBLE INDIVIDUALS, the most current version of the
COUNTY’s VSP work plan, which includes all attachments and / or appendices.
This can be accomplished by sending the COMMISSION an electronic link which
the COMMISSION can use to download the plan.
6) Provide to the COMMISSION’s VSP Contract Manager, no later than 120 days
from the date this agreement is signed by the COUNTY, an Operating budget
designed to ensure all requirements related to VSP implementation are
accounted for during the performance of this agreement, and to ensure that the
two year and five-year reporting requirements will be met.
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2025-27 Biennium Voluntary Stewardship Program
COMMISSION and COUNTY Agreement
APPENDIX C – BILLING PROCEDURE
The COUNTY shall submit monthly invoices in the form and manner identified by the
COMMISSION to the Commission’s VSP Contract Manager:
Nicole Boyes
VSP Contract Manager
Washington State Conservation Commission
P.O. Box 47721
Olympia, WA 98504
Send invoices to: sccgrants@scc.wa.gov
For billing questions, contact: nboyes@scc.wa.gov; phone: 564-669-3149
Invoices will follow procedures outlined in the most current Grants and Contract Policy and
Procedure Manual (Manual). Invoices for payment are due the 20th of the month. A time
summary for staff costs, including compensation or billing rates, shall be attached. Staff
time billing is to be based on composite rates submitted to SCC, loaded composite rates
are not allowed per the Grants and Contract Procedure Manual. New composite rates must
be submitted for staff changes, raises, or new calendar years. Individual time records will
be kept available at the COUNTY for review, in accordance with the Secretary of State’s
document retention schedule of the Secretary of State archives. A copy of any contractor
invoices, or other receipts will be attached to the billing.
Billing shall follow the Contract Outcomes identified on the Contract A19. Outcome 1 will
be all expenses associated with this contract. Subsequent Outcomes 2 and higher will be
identified in Amendments for VSP Capital award funds, and will be for awarded capital fund
Cost Share or DIP projects.
Payment to the COUNTY for approved and completed work will be made by account transfer
by the COMMISSION. Payment will be made to the COUNTY and reference the person
identified at the COUNTY in APPENDIX D – RESPONSIBLE INDIVIDUALS. If County
Responsible Individual changes, County will submit a revised APPENDIX D to the
COMMISSION to the person listed in APPENDIX C - BILLING PROCEDURE herein.
Each invoice submitted to the Commission by the County shall reference this contract
number K2620 and clearly identify the items related to performance under this contract.
All expenses invoiced shall be supported with copies of receipts or paid invoices. All
VSP 2025-27 Biennium Contract Between the WSCC and County - Page 20 of 23
expenses will follow the State Administrative & Accounting Manual (SAAM) guidelines and
the SCC Grants and Contract Policy and Procedure Manual. Any travel will be at the state
per diem rates www.ofm.wa.gov/policy/default.asp. At a minimum, County shall specify and
include the following on invoices:
a. AGENCY Agreement Number K2620
b. The total invoice charge.
c. Contract A19, Summary and Detail pages, signed timesheets, copies of subcontractor
invoices, and receipts.
Initial request for Payment:
County may incur expenses prior to agreement being fully executed. SCC will not reimburse
any expenses until the agreement is fully executed by both parties. County may request
reimbursement back to the effective date of the agreement.
Final Request for Payment:
Upon expiration of the Period of Performance, invoices shall be paid only if received within
30 days after the expiration date. If the Period of Performance ends at the end of the Fiscal
Year, final invoice is due not later than July 10. Invoices for all work done within a fiscal year
must be submitted within 10 days after the end of the fiscal year or WSCC may decline to
pay them.
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2025-27 Biennium Voluntary Stewardship Program
COMMISSION and COUNTY Agreement
APPENDIX D – RESPONSIBLE INDIVIDUALS
The Project Officer for the COMMISSION is:
Mike Poteet
VSP Coordinator
Washington State Conservation Commission
P.O. Box 47721
Olympia, Washington 98504
564-250-6519
mpoteet@scc.wa.gov
The responsible individual for the COUNTY is:
NAME:
TITLE:
AGENCY:
MAIL ADDRESS:
CITY, STATE, ZIP:
PHONE:
EMAIL:
The COUNTY Billing Contact (if different than the responsible individual for the COUNTY
above):
NAME:
TITLE:
AGENCY:
MAIL ADDRESS:
CITY, STATE, ZIP:
PHONE:
EMAIL:
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County Signature Authority for Contracts
Name
Title
Phone
Email
Signature
County Signature Authority for Invoices
Name
Title
Phone
Email
Signature
County Signature Authority for Timesheets
Name
Title
Phone
Email
Signature
The following section is to be completed if the County will delegate all responsibility for
SCC billing to a subcontracted Technical Service Provider (TSP), and SCC payments will go
directly to that TSP. Delegation language must be included in the County/TSP subcontract
or ILA.
Subcontractor Responsible Party
Name
Title
Organization
Mailing Address
Phone
Email
VSP 2025-27 Biennium Contract Between the WSCC and County - Page 23 of 23
2025-27 Biennium Voluntary Stewardship Program
COMMISSION and COUNTY Agreement
APPENDIX E – Budget
Operating budget
COUNTY should complete this budget form and submit to Commission Contract Manager
as identified in Appendix C. Budget must be approved by the VSP Workgroup prior to
submission. Subtasks listed below are examples and may be modified as needed.
If COUNTY updates or revises their budget after submission to SCC, COUNTY must submit
a copy of the new budget to SCC.
Outcome 1 Operating $290,000
Outcome 1 subtasks
Monitoring Description if needed $
Cost Share $
DIP $
Equipment
Salaries, Benefits, Overhead
Travel
Training and Meetings
Goods and Services
TOTAL (will match
Outcome 1 Operating
above)
$
Per Scope of Work Section G, COUNTY will provide to the COMMISSION’s VSP Contract
Manager, an Operating budget designed to ensure all requirements related to VSP
implementation are accounted for during the performance of this agreement, and to ensure
that the two year and five-year reporting requirements will be met.
Budget should include Outcome 1 as listed above and provide tasks beneath Outcome 1 as
appropriate, including Cost share and DIP if the COUNTY intends to use Operating funds
for these tasks.
Capital Budget to be Amended upon subsequent awards
If COUNTY is awarded capital funds, subsequent capital awards will be included in an
Amendment to this Contract. Amendments will identify each new award with a new
Outcome. The first Amendment will begin with Outcome 2 and add additional Outcomes
with subsequent awards.
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No.
From: Travis Adams Ext: 530
Department: County Administrator Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): July 21, 2025 Agenda Date(s): August 5, 2025
Internal Review: ☐ Finance ☐ Human Resources ☒ Legal ☐ IT ☐ Risk ☐ Other
(Please ensure proper internal review channels have been followed, this is the responsibility of the
requesting Department)
Item:
Extension of the Hourly Rate Increase for Contracted Criminal Defense Attorneys
Background/Executive Summary:
Effective April 23, 2025, per Resolution # 2025-026, Mason County raised the hourly rate for contracted
felony Criminal Defense Attorneys from $125/hour to $175/hour. This was set to expire August 31, 2025.
However, due to continuous staffing issues in the Public Defense office that is beyond any individuals
control there is a need for this increase to extend to December 31, 2025.
Associated Costs/Budget Impact (amount, funding source, budget amendment, etc.):
With salary savings from vacant positions we do not believe a budget transfer is needed to accommodate
the extra four months. At this time, we request authority, if necessary, to conduct a transfer of $100,000 in
the 2025 budget from salaries and benefits to operating.
Public Outreach:
N/A
Requested Action:
Approval of the Resolution extending the increased hourly rate for contracted felony Criminal Defense
Attorneys from $125/hour to $175/hour to December 31, 2025.
Attachment(s):
Resolution
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No.
From: Kelly Frazier Ext: 519
Department: Facilities & Grounds Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): July 21, 2025 Agenda Date(s): August 5, 2025
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other
(Please ensure proper internal review channels have been followed, this is the responsibility of the
requesting Department)
Item:
Sheriff ’s Office Parking Lot Door
Background/Executive Summary:
The current door is wearing out due to routine use, replacing the door will upgrade it to a badge system. A
quote was received from Cressy Door Company for the supply, delivery, removal, installation, and haul
away of a new door.
Associated Costs/Budget Impact (amount, funding source, budget amendment, etc.):
Estimated $20,113.84 from Real Estate Excise Tax (REET) fund.
Public Outreach:
N/A
Requested Action:
Approval to purchase a new door through Cressy Door Company for the Sheriff ’s Office parking lot in
the estimated amount of $20,113.84 from Real Estate Excise Tax (REET) funds.
Attachment(s):
Quote
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No.
From: McKenzie Smith Ext: 589
Department: Central Services Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): July 21, 2025 Agenda Date(s): August 5, 2025
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other
(Please ensure proper internal review channels have been followed, this is the responsibility of the
requesting Department)
Item:
Appointment of Susan Hettinger to the Timberland Regional Library Board of Trustees
Background/Executive Summary:
Timberland Regional Library (TRL) is a five-County rural library district that consists of Grays Harbor,
Mason, Lewis, Pacific, and Thurston counties. The library is governed by a seven-member Board of
Trustees. On May 20, 2025, the Board of Commissioners of Thurston County appointed Susan Hettinger
to fill the At-Large representative position for the remainder of the current term which expires December
31, 2026.
Associated Costs/Budget Impact (amount, funding source, budget amendment, etc.):
None
Public Outreach:
N/A
Requested Action:
Approval to sign the letter of concurrence with Thurston County’s appointment of Susan Hettinger to the
Timberland Regional Library (TRL) Board of Trustees to fill the At-Large representative position for the
remainder of the current term which expires December 31, 2026.
Attachment(s):
Application
Letters
Susan Hettinger
Summary
Seasoned professional with extensive executive credentials in the public, private and nonprofit
sectors. Delivered results in managing legal services, human resources, policy, contracting and
purchasing, facilities, and information technology.
Strengths
• Consistently recognized for strong leadership, effective handling of demanding
organizational and human resources issues, and success in problem-solving
• Excellent written and oral communication skills
• Ability to win confidence and motivate productive teams of people of different
disciplines
• Strong community and customer service orientation
Professional experience
Director, Washington State Unemployment Insurance Claims Centers (2012-2018)
Executive responsible for statewide delivery of benefits, management of 600 staff members at
multiple locations. Received Governor’s Distinguished Management Award.
Assistant Commissioner, Washington State Employment Security Department (2006-2012)
Manage research and analysis, fraud investigations, data security, collections, internal
performance audit, and several benefit programs.
Interim Executive Director, Amara Parenting and Adoption Services (2005-2006)
Led a Seattle nonprofit adoption and foster care services organization.
Deputy Director, Washington State Department of Information Services (2004-2005)
Led technology policy development, regulated technology expenditures for executive branch
agencies, and staffed board of gubernatorial and legislative appointees.
Chief of Staff, Catholic Community Services, Southwest Washington Region (2001-2003)
Managed operations for 13-county region of the state’s largest social services agency.
Senior Director, Retail and Corporate Operations, Eddie Bauer, Inc. (1998-2001) Managed
purchasing, store maintenance, applications development, and campus facilities for Eddie Bauer;
managed travel and fleet services for five companies owned by Spiegel.
Hettinger. Page 2
Assistant Director, Washington State Department of Information Services (1990-1998)
Managed human resources, training, warehouse and purchasing, facilities, finance and
accounting, communications, and software development.
Senior Consultant, Ernst and Young, formerly Arthur Young and Company (1986-1990)
Staffed consulting engagements in human resources, information technology and general
management.
Nonprofit and volunteer experience
• Community Youth Services. Served as Board president, recruited directors for Olympia
agency providing shelter, meals, training, counselling and support to people aged 12-21.
• Providence Southwest Community Board. Served as President and board member for
Olympia and Centralia Hospitals for 17 years.
• Providence Washington-Montana Regional Board. Served on board governing service
delivery, quality and credentialing for multiple healthcare facilities.
• Amara Parenting and Adoption Services of Seattle. Board President and former Interim
Executive Director.
• Washington Women’s Foundation. Member of philanthropic organization supporting
health, education, environmental, arts and children’s services.
• Co-Chair, United Way Corporate Giving Campaign for Eddie Bauer; solicited
contributions to large workplace giving initiative.
• Co-Chair, Northwest Minority Supplier Development Council. Led organization of
corporate buyers and minority vendors seeking business opportunities.
• Treasurer, Glen Alder Water and Improvement Association. Created budget and kept
books of small private water company serving residential community.
• Narrator, Washington Library for the Blind and Physically Handicapped. Recorded
talking textbooks for blind students.
Educational credentials
• Master of Fine Arts in Creative Writing, Oregon State University, 2024
• Juris Doctor, University of Washington Law School, 1981
• Bachelor of Arts, English, University of Utah, Magna cum Laude, Phi Beta Kappa, 1978
Other memberships and affiliations
• Retired Member, Washington State Bar Association
• Publications: Essays in Washington Law and Politics, Colors Northwest, Minority
Business Enterprise, Seattle Magazine, The Olympian; short stories in The Madison
Review, New World Writing, Scribble, Please See Me, Fiction Factory, The Ocotillo
Review, Cagibi and The Northwest Review.
• Alto, Innovative Voices Choir
May 20, 2025
Susan Hettinger
Re: Timberland Regional Library
Dear Ms. Hettinger,
I am pleased to inform you that on May 20, 2025, the Thurston County Board of County Commissioners
appointed you to the Timberland Regional Library as the Thurston County At-Large representative for
the remainder of the current term expiring December 31, 2026.
Members are required to complete an Open Public Meetings Act training, linked below. Please watch
the online video and sign the acknowledgement form at the end. Return the form to the staff liaison of
the board, commission, or committee that you are a member of for recordkeeping. For more
information regarding the training, please contact the Thurston County Department of Human
Resources at 360-786-5498 or traininghr@co.thurston.wa.us.
• Open Public Meetings Act Training Link:
https://wacities.org/data-resources/open-public-meetings-act-elearning
Rose Enos-Weedmark, Executive Administrator, is the staff contact for the Board and will contact you
regarding the process from this point. Please reach out to Rose at renosweedmark@trl.org with any
questions or concerns.
We appreciate your desire to serve the citizens of Thurston County.
Sincerely,
Amy Davis
Clerk of the Board
Administrative Service Center
415 Tumwater Boulevard SW
Tumwater, WA 98501-5799
360.943.5001
TRL.org
July 16, 2025
Mason County Commissioners
Mason County Building 1
411 N 5th St.
Shelton, WA 98584
Dear Board Commissioners,
The Thurston County Commissioners have appointed Susan Hettinger to the Timberland Regional
Library Board of Trustees to fill the vacant unexpired at-large term that runs through December 31,
2026.
The Thurston County Commissioners have requested that Timberland Regional Library secure the
confirmation of this appointment from the other four county Board of Commissioners. A copy of
the letter appointing Ms. Hettinger is enclosed.
If you concur with the appointment of Ms. Hettinger, please send a letter of confirmation to my
attention at the above address. Once we have received letters from Mason, Lewis, Grays Harbor,
and Pacific County Commissioners, copies will be forwarded to the Thurston County
Commissioners.
We would appreciate your immediate consideration of this appointment. To further speed the
process you may email the scanned letter to Rose Enos-Weedmark at renosweedmark@trl.org.
Thank you for your attention to this matter.
Sincerely,
Cheryl Heywood
Executive Director
Enclosure
Action Items:
➢ Road Vacation 424 – Hearing Examiner’s recommendation.
➢ Authorization to submit the HSIP Grant to WSDOT for Cloquallum Road safety improvements.
➢ Set public hearing for 9:15am September 16, 2025, for the adoption of the 2026 Annual
Construction Program and the Six-Year Transportation Improvement Program (TIP).
➢ Department of Ecology Local Solid Waste Funding Assistance (LSWFA) Grant Application and
agreement.
Discussion Items:
Commissioner Follow-Up Items:
Upcoming Items:
August 18th – 22nd Road Closure for Bear Creek Dewatto Road culvert replacement project
Near MP 6.18.
August 25th – 29th Road Closure for Bear Creek Dewatto Road culvert replacement projects
Near MP 7.43 and 7.94.
MASON COUNTY PUBLIC WORKS
COMMISSIONER BRIEFING
July 21, 2025
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No.
From: Lovejoy Schaefer, Right of Way Agent Senior,
on behalf of Mike Collins, County Engineer Ext: 456
Department: Public Works Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): July 21, 2025 Agenda Date(s): August 5, 2025
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other
(Please ensure proper internal review channels have been followed, this is the responsibility of the
requesting Department)
Item:
Road Vacation No. 424 – Hearing Examiner Recommendation
Vacate all that portion of the unnamed road adjacent to Tract 29 of Skookum Point Tracts,
recorded in Volume 4 of plats, pages 54 and 55, said Tract being a portion of Resultant Parcel 1
of Boundary Line Adjustment # 02-40, recorded under Auditor’s File No. 1760371, in the
Southwest quarter of Section 24, Township 20 North, Range 3 West, W.M. in Mason County,
Washington.
Background/Executive Summary:
The Mason County Hearing Examiner held a hearing on May 28, 2025, at 1:00 pm via Zoom.
This hearing was to consider vacating all that portion of the unnamed road adjacent to Tract 29
of Skookum Point Tracts, recorded in Volume 4 of plats, pages 54 and 55, said Tract being a
portion of Resultant Parcel 1 of Boundary Line Adjustment # 02-40, recorded under Auditor’s
File No. 1760371, in the Southwest quarter of Section 24, Township 20 North, Range 3 West,
W.M, as requested by Sean Wessels and Maria Palanca-Wessels.
The Hearing Examiner issued his Findings of Fact, Conclusions of Law and Recommendation
on July 9, 2025, recommending approval of the proposed vacation with the following conditions.
The vacated area will be subject to existing easements for ingress, egress, and drainage or other
purposes, if any, and in accordance with RCW 36.87.140, retain an easement in favor of Mason
County for any utilities and drainage present in the vacated right of way.
The 50% appraised value of $1,540.00 shall be paid by petitioners prior to County Commissioner
approval of the vacation.
Associated Costs/Budget Impact (amount, funding source, budget amendment, etc.):
The required administrative fee of $1,000 has been paid. The road is classified as “Class A” per
RCW 36.87.120 & MCC 12.20.040, 12.20.050, & 12.20.060, compensation is fifty percent
(50%) of appraised value. The square footage of the road requested for vacation is 4,000 and the
cost per square foot is $0.77. The compensation due for the petitioned road in the amount of
$1,540.00 has been paid.
Public Outreach:
Public notice has been provided as required by RCW 36.87.050, both by posting at the site and
by publishing in the county official newspaper.
Requested Action:
Requesting the Mason County Board of Commissioners accept the recommendation of the
Hearing Examiner and grant the vacation of the right-of-way as petitioned, subject to the
conditions contained in the Findings of Fact, Conclusions of Law and Recommendations of the
Hearing Examiner for Road Vacation No. 424.
Attachment(s):
1. Hearing Examiner's Findings of Fact, Conclusions of Law and Recommendation
2. Order of Vacation
Road Vacation p. 1 Recommendation
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BEFORE THE HEARING EXAMINER FOR MASON COUNTY
Phil Olbrechts, Hearing Examiner
RE: Road Vacation No. 424
Petition for a Road Vacation
FINDINGS OF FACT, CONCLUSIONS
OF LAW AND RECOMMENDATION
SUMMARY
Sean Wessels and Maria Corinna Palanca-Wessels request the vacation of rights of way
on their property located at 61 SE Channel Point Road. It is recommended that the
County Commissioners approve the vacation.
The County staff stated the road areas are not deemed necessary for future use by the
County in its road system. The vacation area is an orphaned segment of right of way
that doesn’t connect to anything on either side. The vacation will completely eliminate
the orphaned segment.
TESTIMONY
Tina Schaefer, Right of Way Agent Senior summarized the staff report. She confirmed
that the right of way area in question is completely orphaned and doesn’t connect to
anything.
EXHIBITS
The January 17, 2025 Engineer’s Report – Road Vacation File No. 424 was admitted
as Exhibit 1 during the vacation hearing along with its four attachments as listed on
Page 2 of the report.
FINDINGS OF FACT
Procedural:
1. Hearing. A virtual hearing on the petition for vacation was held on May 28, 2025
at 1:00 pm via Zoom.
Substantive:
Road Vacation p. 2 Recommendation
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2. Site/Proposal Description. Sean Wessels and Maria Corinna Palanca-Wessels
request the vacation of rights of way on their property located at 61 SE Channel Point
Road. County public works staff have determined that the 50% appraised value of the
vacation area is $1,540.00 based upon 4,000 square feet of vacation area and appraised
value of $0.77 per foot. The Petitioners have paid the $1,000 administrative fee for the
vacation. The 50% appraised value will be due prior to vacation approval.
3. Utility of Vacation Area. The engineering report (Ex. 1) identifies that the vacation
area is a Class A road. The roads are not presently used as public roadways. As noted
in the engineer’s report, Public Works staff have determined that the proposed vacation
area is not necessary for future use in the County’s road system. The small vacation
area connects to nothing as depicted in Ex. 1C. No lots will be landlocked as a result
of the proposal. The area proposed for vacation has no utility to the County.
4. Petition Includes Majority of Abutting Owners. The petitioners’ property abuts the
vacation area on both sides. Consequently, they own the majority of frontage along the
vacation area.
CONCLUSIONS OF LAW
Procedural:
1. Authority of Hearing Examiner. MCC 12.20.030 provides the Examiner with the
authority to review road vacation applications and make a recommendation to the
Mason County Board of County Commissioners.
Substantive:
2. Review Criteria and Application. Chapter 12.20 MCC sets forth the requirements
for vacation of roads. Furthermore, MCC 12.20.010 provides that County roads may
be vacated in accordance with the provisions of Chapter 36.87 RCW. Applicable
review standards for vacation under Chapter 12.20 MCC, as well as those in Chapter
36.87 RCW, are quoted in italics below and applied via corresponding conclusions of
law.
MCC 12.20.010: County roads may be vacated in accordance with the provisions of
RCW 36.87, and Mason County may require as a condition precedent to the vacation
the receipt of just compensation from the person or persons benefiting from the
vacation.
RCW 36.87.020: Owners of the majority of the frontage on any county road or portion
thereof may petition the county legislative authority to vacate and abandon the same
or any portion thereof. The petition must show the land owned by each petitioner and
set forth that such county road is useless as part of the county road system and that the
public will be benefited by its vacation and abandonment. The legislative authority
may:
Road Vacation p. 3 Recommendation
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(1) require the petitioners to make an appropriate cash deposit or furnish an
appropriate bond against which all costs and expenses incurred in the examination,
report, and proceedings pertaining to the petition shall be charged; or
(2) by ordinance or resolution require the petitioners to pay a fee adequate to cover
such costs and expenses.
RCW 36.87.060: If the county road is found useful as a part of the county road system
it shall not be vacated, but if it is not useful and the public will be benefited by the
vacation, the county legislative authority may vacate the road or any portion thereof.
3. Vacation Area Meets Vacation Criteria. The proposed vacation conforms to the
requirements of the statutes and ordinances quoted above. The petitioners own the
majority of the abutting property to the vacation area as determined in Finding of Fact
No. 4 and required by RCW 36.87.020.
As determined in Finding of Fact No. 3, the vacation area is not currently useful as a
part of the county road system as required by RCW 36.87.060.
MCC 12.20.040: For the purpose of vacating county roads, all roads shall be
classified as follows:
(1) Class A. All roads for which the right-of-way is an easement.
(2) Class B. All roads for which the right-of-way is owned in fee simple and for which
the county paid full fair market value of the fee simple estate.
(3)Class C. All roads that meet RCW 36.87.090 requirements.
4. Vacation Area Qualifies as Class A Road. As outlined in the Summary and Finding
of Fact No. 2, the right of ways subject to the requested vacation are Class A roads.
MCC 12.20.050: Any person or persons desiring to have any portion of any county
road vacated shall be required by the Mason County board of county commissioners
as a condition precedent to the vacation to pay the county prior to the vacation. The
compensation rates include those rates set forth in Section 12.20.060, if any, and the
administration fee set forth in Section 12.20.080.
5. Required Administrative Fees Paid. The engineer’s report identifies that the
petitioners have paid the required $1000 administration fee. $1,540.00 compensation
for the right of way is required as concluded in Conclusion of Law No. 6.
MCC 12.20.060: The county shall require, as a condition precedent to the vacation of
roads or portions thereof within the classifications set forth in Section 12.20.040, that
persons benefitting from the vacation thereof compensate Mason County as set forth in
the following schedule:
Road Vacation p. 4 Recommendation
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(1) Class A Roads. Fifty percent of the appraised value.
(2) Class B Roads. One hundred percent of the appraised value.
(3) Class C Roads. No compensation other than for the administrative fee of the
vacation action.
At no time will the compensation for Class A or B roads be reimbursed less than the
county originally paid for the property.
6. Compensation Not Required. As noted in Finding of Fact No. 3, the vacation area
is classified as a “Class A” road and 50% appraised value compensation is due. 50%
of appraised value is $1,540.00.
MCC 12.20.080: Each petition for vacation of a road shall be accompanied by a
payment of one thousand dollars to cover all administrative costs regardless of the
county's approval of vacation. Said administrative costs shall include the costs of the
hearing examiner in holding the public hearing and reporting recommendations to the
board of county commissioners.
7. Required Deposit Paid. The engineer’s report identifies that petitioners have paid
the required $1,000 deposit.
RECOMMENDATION
It is recommended that the Board of Commissioners approve the proposed vacation
subject to the following conditions.
1. The vacated area will be subject to existing easements for ingress, egress, and
drainage or other purposes, if any, and in accordance with RCW 36.87.140, retain
an easement in favor of Mason County for any utilities and drainage present in the
vacated right of way.
2. The 50% appraised value of $1,540.00 shall be paid by petitioners prior to County
Commissioner approval of the vacation.
DATED this 9th day of July, 2025.
Phil Olbrechts
Mason County Hearing Examiner
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No.
From: Michael Collins, PLS, PE, County Engineer Ext: 450
Department: Public Works Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): July 21, 2025 Agenda Date(s): August 5, 2025
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other
(Please ensure proper internal review channels have been followed, this is the responsibility of the
requesting Department)
Item: WSDOT Highway Safety Improvement Program (HSIP) Grant – Cloquallum Road
Safety Project
Background/Executive Summary:
Public Works has submitted a 2025 WSDOT Highway Safety Improvement Program (HSIP) grant
application for a safety project on Cloquallum Road. The proposed project covers the segment
from milepost 1.52 to 5.89, in both directions. This location was identified as a priority based on
crash patterns and systemic risk factors outlined in the County’s Local Road Safety Plan (LRSP).
The grant request totals approximately $1.4 million, with a 10% local match funded by the Road
Fund. Based on previous awards, Mason County anticipates funding in the range of $600,000 to
$700,000. If the construction phase is authorized by April 30, 2028, it may qualify for 100%
federal funding, eliminating the need for a local match during construction.
The LRSP supporting this application:
• Identifies crash trends and risk areas
• Prioritizes corridors using data-driven screening
• Recommends proven countermeasures
• Proposes projects with the highest potential to reduce serious injuries and fatalities
Associated Costs/Budget Impact (amount, funding source, budget amendment, etc.):
• Total Request: $1,400,000
• Estimated Award: $600,000 – $700,000
• Local Match (10%): Road Fund
• 100% federal funding available for construction if authorized by April 30, 2028
Public Outreach:
Staff presented the safety project at the June 11, 2025 TIP-CAP meeting.
Requested Action:
Recommend that the Board of County Commissioners acknowledge the County Engineer’s
submission of the 2025 HSIP grant application to WSDOT, and authorize the Chair to sign all
pertinent documents related to the grant, including agreements and certifications, should funding
be awarded.
Attachment(s):
1. Grant Application
2. Vicinity Map
Page 1
2025 County Safety Program
Application for Funding
Local Programs
Part 1: Agency Information
List the contact information for questions about the project(s) in this application:
• Agency name: Mason County Public Works
• Contact name: David Smith
• Title: Engineering and Construction Manager
• Phone: 360-427-9670 ext. 523
• Email: dnsmith@masoncountywa.gov
Regional Transportation Planning Organization / Metropolitan Planning Organization
• List the county/tribe’s regional or metropolitan planning organization name: Peninsula Regional Transportation
Planning Organization.
• Are the proposed projects in this application consistent with the RTPO/MPO plan? Yes.
If no, please explain.
WSDOT Region where work will occur: See https://wsdot.wa.gov/sites/default/files/2021-10/wsdot-regions-map.pdf
for more information.
☐ Northwest ☒ Olympic ☐ Southwest ☐ North Central ☐ South Central ☐ Eastern
Part 2: Project Information
Notes:
1. Provide all the following information for every project within the priority list described below. Use the formats
shown below.
2. The information below must be determined assuming the project will be constructed by design-bid-build or
design-build and not by the agency’s forces.
3. Include a vicinity map(s) showing the location of all improvements/countermeasures.
4. For projects that add or revise travel lanes or sidewalks, include a conceptual plan and cross section showing the
existing and final configurations.
5. The information below must match what is in the agency’s local road safety plan. Include the local road safety
plan with this application.
6. Include a detailed cost estimate for each phase (preliminary engineering, right of way, and construction).
Project Title: Cloquallum Road (#10,000) Safety Enhancement Project MP 1.52 to MP 5.89.
Districts the project falls within: See http://app.leg.wa.gov/districtfinder/ for more information on the following.
• State legislative district #(s): 35
• Congressional district #(s): 10
Page 2
Description of Work: List each improvement/countermeasure separately for every project within the priority list found
in the local road safety plan. List projects in order from highest to lowest priority.
Project 1 Improvements / countermeasures: Overlay the existing gravel shoulders with hot mix asphalt, remove and
replace existing substandard guardrail and traffic barrier as warranted at the following locations:
1. Location 1: Cloquallum Road (#10000) Safety Enhancement Project MP 1.52 to MP 5.89, both directions.
Project Schedule (estimated milestones): Copy this table for each project unless all milestones are the same.
Project added to the Statewide Transportation Improvement Program (STIP) 01/2025
Project agreement signed with WSDOT Local Programs 03/2025
Begin PE (PE phase authorized by FHWA through WSDOT Local Programs) N/A
Community/stakeholder engagement complete 6/2025
Environmental documents (required for every project) approved by WSDOT Local Programs 6/2025
Begin right-of-way (RW phase authorized by FHWA through WSDOT Local Programs) N/A
Right-of-way completed (certification by FHWA through WSDOT Local Programs) N/A
Contract advertised 1/2026
Contract awarded 3/2026
Construction/project complete 9/2026
Project Cost, Match Amount, and Requested Funding: Copy this table for each project.
Phase Cost of entire
phase
Match
amount
Amount requested
from this program
Preliminary Engineering (PE) $ 0.00 $ 0.00 $ 0.00
Right-of-Way (RW) $ 0.00 $ 0.00 $ 0.00
Construction (includes construction administration) (CN) $1,400,000 $ 0.00 $ 1,400,000
Total $ 1,400,000 $ 0.00 $ 1,400,000
1. Round all numbers to the nearest $1,000.
2. Projects are eligible for 100% federal HSIP funding for all phases authorized prior to April 30, 2028. Any phases not
authorized by this date may be subject to the remaining funds being rescinded.
Provide all the following information for every project within the priority list found in the local road safety plan.
1. Limits of work: Beginning: MP 1.52 Ending: MP 5.89
2. Project in adopted plan? If this project is in an adopted plan (transportation plan, ADA transition plan, etc.), list
the plan name and date adopted: This project is in our 2025 Strategic Risk Based Assessment; Mason County
Transportation Improvement Plan (TIP) – September 2024; State STIP – February 2025.
3. Has this project had community/stakeholder engagement? ☒ Yes ☐ No (Citizens Advisory Committee)
4. Coordination with other jurisdictions: If any roadways in this application are owned or managed by another
jurisdiction, such as a city/town, county, Indian tribe, federal agency, or WSDOT, list the roadways here: NA
Include a letter or email from each of the other jurisdictions that indicates concurrence with this application.
Projects on state routes shall be coordinated through the appropriate WSDOT regional office identified above.
Contact the Region Local Programs Engineer at https://wsdot.wa.gov/business-wsdot/support-local-
programs/contact-support-local-programs to start this process.
5. Current Project Information: Is this a current project? ☐ No. ☒ Yes. If yes, answer the following questions.
a. Existing Project Number (if assigned – otherwise state “Not yet assigned”): Not assigned yet.
Page 3
b. Explain the project status and why your jurisdiction is applying for additional funds: The project status is in
the planning stages. Requested funds are not additional since there are no other identified sources at this
time.
c. Explain if the project description, schedule, or budget has changed and if so, how and why: Description,
schedule and budget has not changed since the inception of the project.
d. Does the project have current federal funding? ☒ No. ☐ Yes. Identify the funding program (Highway Safety
Improvement Program, Surface Transportation Block Grant Program, etc.). Note: Federal funds cannot be used
for the match.
Submit completed application and required documents to HLPGrants@wsdot.wa.gov.
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No.
From: Michael Collins, PLS, PE, County Engineer Ext: 450
Department: Public Works Briefing: ☒
Action Agenda: ☒
Public Hearing: ☒
Special Meeting: ☐
Briefing Date(s): July 21, 2025 Agenda Date(s): August 5, 2025- Set Hearing
September 16, 2025 - Hearing
Internal Review: ☐ Finance ☐ Human Resources ☒ Legal ☐ IT ☐ Risk ☐ Other
(Please ensure proper internal review channels have been followed, this is the responsibility of the
requesting Department)
Item: Adoption of the 2026 Annual Construction Program and
2026-2031 Six-Year Transportation Improvement Program (TIP)
Background/Executive Summary:
RCW 36.81.121 and 36.81.130 requires the preparation and annual updating of a six-year comprehensive
transportation program. WAC 136-14 and 136-15 describe procedures for priority programming and the
preparation of the 6-Year TIP. To enhance public involvement in shaping transportation improvement
recommendation, Mason County established a citizen advisory board known as the Transportation
Improvement Program Citizens Advisory Panel (TIP-CAP). TIP-CAP reviewed and discussed the
recommended programs at their meeting on June 11th and July 9th.
Below is the proposed schedule for reviewing and adopting the Annual Construction Program and 6-Year
TIP:
7/9 TIP-CAP reviewed and approved
8/5 Board to set two hearing dates for September 16th at 9:15am
8/5-9/16 Annual and TIP documents available for public review
9/16 Public Hearing to adopt the Annual Construction Program and 6-Year TIP
Associated Costs/Budget Impact (amount, funding source, budget amendment, etc.):
Annual 2026 expenditures are planned to be $11.1 million. This includes $3.2 million from the Road
Fund and $7.8 million from outside sources. County forces will be used to construct approximately $1.24
million of the annual construction program, which is within the allowable limit of $1.26.
Public Outreach:
• Hearing notice will be published in the Shelton Journal
• TIP-CAP meetings (open to the public).
• Draft documents available on the Public Works webpage, which includes a virtual link to
proposed TIP projects. This link provides detailed information and location of projects:
https://storymaps.arcgis.com/stories/9db68a4f8a064d6897c5291f15d7a427
Requested Action:
Requesting the Board to authorize the following actions:
1. August 5, 2025, Regular Agenda:
• Schedule two public hearings for September 16, 2025, at 9:15 AM to review the 2026 Annual
Construction Program and the Six-Year Transportation Improvement Program (TIP) for 2026-2031.
2. September 16, 2025, Public Hearings, adopt two resolutions to approve the:
• 2026 Annual Construction Program
• Six-Year Transportation Improvement Program for 2026-2031.
Attachment(s):
1. Draft 2026 Annual
2. Draft Six-Year TIP (2026-2031)
3. Notice of Hearing
4. Resolution for Annual w/Exhibit A
5. Resolution for Six-Year
COUNTY >>
A TOTAL COSTRUCTION DONE - columns (13) + (14)DATE RECOMMENDED PROG. SUBMITTED
B COMPUTED COUNTY FORCES LIMIT DATE OF FINAL ADOPTION
C TOTAL COUNTY FORCES CONSTRUCTION - (column (14)ORDINANCE/RESOLUTION NO.
DATE OF AMENDMENT
(1)(2)(3)(5)(6)(7)(8)(9)(10)(11)(12)(13)(14)(15)
ROAD #ROAD NAME BMP EMP FFC
01 1 ELFENDAHL PASS RD IMPROVEMENT PROJECT 80610 ELFENDAHL PASS RD 1.85 4.85 08 3.00 D E 332,000 825,000 STP 0 0 1,157,000 0 1,157,000
02 2 CLOQUALLUM RD SAFETY IMPROVEMENT PROJECT 10000 CLOQUALLUM RD 1.52 5.89 07 4.37 D E 189,000 1,211,000 HSIP 0 0 1,400,000 0 1,400,000
03 3 BEAR CREEK RD IMPROVEMENT PROJECT 79800 BEAR CREEK DEWATTO 5.37 8.45 08 3.08 D E 1,200,000 0 0 0 1,200,000 1,200,000
04 4 ROCK CREEK ROAD (GRAVEL CONVERSION)10480 ROCK CREEK RD 0.00 1.10 09 1.10 C E 90,000 0 0 0 0 90,000 90,000
05 5 WEBB HILL RD (GRAVEL CONVERSION)57530 WEBB HILL RD 1.79 3.00 09 1.21 C E 100,000 0 0 100,000 100,000
06 6 EELLS HILL (GRAVEL CONVERSION) 40850 EELLS HILL RD 1.28 2.30 09 1.02 C E 80,000 0 0 80,000 80,000
07 7 TAHUYA P0ST OFFICE BRIDGE 70390 N. SHORE ROAD 14.88 14.90 08 0.02 I I 200,000 0 0 0 200,000 200,000
08 8 SHELTON VALLEY RD CULVERT REPLACEMENT 05930 SHELTON VALLEY RD 1.94 2.06 08 0.12 L I 66,700 492,300 RAP 45,905 513,095 559,000
09 9 BEAR CREEK DEWATTO ROAD (ROCK PIT)79800 BEAR CR DEWATTO RD 0.43 1.02 07 0.59 RC I 64,000 576,000 RAP 20,000 20,000 600,000 640,000
10 10 PROGRAMMATIC BRIDGE REPAIR VARIOUS 0.00 I E 65,000 0 10,000 5,000 25,000 25,000 65,000
11 11 COUNTY WIDE SMALL CAPITAL PROJECTS VARIOUS 0.00 Other E 100,000 0 10,000 5,000 85,000 100,000
12 12 NEIGHBORHOOD ROADWAY SAFETY GRANTS Various 0.00 Other E 10,000 0 10,000 10,000
13 13 JOHNS PRAIRIE RD/ SR 3 INTERSECITON 91720 Johns Prairie Road 3.60 3.77 17 0.17 Other E 55,000 0 15,000 40,000 55,000
14 14 BEAR CREEK DEWATTO CULVERT REPLACEMENT 79800 BEAR CREEK DEWATTO 6.14 6.21 08 0.07 L E 50,000 450,000 RAP 50,000 0 450,000 500,000
15 15 BLEVINS RD EVERGREEN ESTATES WATER EXTENSION 50990 BLEVINS RD NORTH 0.00 0.22 19 0.22 D I 0 551,764 CDBG 100,000 0 451,764 0 551,764
16 16 BEAR CREEK DEWATTO (TIGER) 79800 BEAR CR DEWATTO RD 1.53 1.96 07 0.43 RC i 103,500 931,500 RAP 20,000 20,000 995,000 1,035,000
17 17 CLOQUALLUM ROAD IMPROVEMENT PROJECT 10000 CLOQUALLUM RD 6.60 7.80 07 1.20 D E 200,000 1,000,000 RAP 0 0 700,000 500,000 1,200,000
18 18 Belfair Connector - Log Yard Road E.New Log Yard Road E.0.00 A,B,D,G S 100,000 0 50,000 50,000 0 0 100,000
19 19 Belfair Connector - Romance Hill Road 86500 Romance Hill Road 0.00 A,B,D,G S 100,000 0 50,000 50,000 0 0 100,000
20 20 SKOKOMISH VALLEY ROAD RECONSTRUCTION 41640 Skokomish Valley Road 3.80 4.60 08 0.80 A,B,D,G I 0 1,600,000 0 1,600,000 0 1,600,000
21 21 RASOR ROAD EXTENSION 62400 RASOR ROAD 09 0.00 other S 150,000 150,000 0 150,000
22 22 WSDOT / COUNTY INTERSECTION FEASIBILITY Clifton, OBH/SR300,N.Bay/SR3 2.27 Other S 40,000 0 40,000 0 0 40,000
23 23 LYNCH ROAD CULVERT REPLACEMENT 15500 LYNCH ROAD 2.27 2.27 07 0.00 L E 0 182,000 RCO 182,000 0 0 182,000
0 0
0.00 0 0 0 0
0.00 0 0 0
0.00 0 0
PAGE/PROGRAM TOTALS, CONSTRUCTION 3,295,200 7,819,564 602,905 340,000 8,926,859 1,245,000 11,114,764
FLAP
GRAND TOTAL
(ALL 595)
SOURCES OF FUNDS
COUNTY
ROAD
FUNDS
OTHER FUNDS
PROGRAM
SOURCEAMOUNT
ESTIMATED EXPENDITURES
PE & CE
(595.10)
RIGHT OF WAY
(595.20)CONTRACT
CONSTRUCTION
COUNTY
FORCES
ROAD SEGMENT INFORMATION
(4)
TOTAL $'S
10,171,859$
1,269,573$
1,245,000$
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ANNUAL CONSTRUCTION PROGRAM FOR 2026 (4/11/25)
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MASON
CRAB FORM #3, MC REVISED 7/15/2025
Agency:Mason County 5/26/2025
Co. No.:23 Co. Name:Mason County Hearing Date:Adoption Date:
City No. - - -MPO/RTPO:Peninsula Amend Date:-Resolution No.:
Project Identification Project Costs in Thousands of Dollars
A. Federal Aid No. B. Bridge No. Fund Source Information
Federal Funding
Phase Federal Federal State
Start Fund Cost by Fund State Local Total
(mm/dd/yy)Code Phase Source Funds Funds Funds
CRP PE 0
ELFENDAHL PASS RD RW 0 0
Rd. No.: 80610 CN 7/1/2026 STP 825 332 1157 1157 0 N/A
From: MP 1.85 To: MP 4.85 0
STP PAVING PROJECT (BELFAIR TAHUYA NORTH THREE MILES)0
Total 2026 Project Cost $ 1,157,000 TOTALS 825 0 332 1157 1157 0 0 0
CRP PE 0
CLOQUALLUM ROAD SAFETY IMPROVEMENT PROJECT RW 0 0
Rd. No.: 10000 CN 7/4/2026 HSIP 1211 189 1400 1400 0 N/A
From: MP 1.52 To: MP 5.89 0
SAFETY ENHANCEMENT (SHOULDERS, GUARDRAIL)0
Total 2026 Project Cost $ 1,400,000 TOTALS 1211 0 189 1400 1400 0 0 0
CRP PE 0
BEAR CREEK DEWATTO IMPROVEMENT PROJECT RW 0 0
Rd. No.: 79800 CN 7/4/2026 1200 1200 1200 0 N/A
From MP 5.37 To: MP 8.45 0
PAVING PROJECT (TOONERVILE TO TAHUYA BLACKSMITH)0
Total 2026 Project Cost $ 1,200,000 TOTALS 0 0 1200 1200 1200 0 0 0
CRP PE 0 0 0
ROCK CREEK ROAD (GRAVEL CONVERSION)RW 0 0
Rd. No.: 10480 CN 7/4/2026 90 90 90 0 N/A
From: MP 0.00 To: MP 1.10 0
GRAVEL CONVERSION TO CHIP SEAL 0
Total 2026 Project Cost $ 90,000 TOTALS 0 0 90 90 90 0 0 0
CRP PE 0 0
WEBB HILL ROAD (GRAVEL CONVERSION)RW 0 0
Rd. No.: 57530 CN 8/1/2026 100 100 100 0 N/A
From: MP 1.79 To: MP 3.00 0
GRAVEL CONVERSION TO CHIP SEAL 0
Total 2026 Project Cost $ 100,000 TOTALS 0 0 100 100 100 0 0 0
CRP PE 0 0
EELLS HILL ROAD (GRAVEL CONVERSION) RW 0 0
Rd. No.: 40850 CN 8/1/2026 80 80 80 0 N/A
From: MP 1.28 To: MP 2.30 0
GRAVEL CONVERSION TO CHIP SEAL 0
Total 2026 Project Cost $ 80,000 TOTALS 0 0 80 80 80 0 0 0
CRP PE 0 0
TAHUYA POST OFFICE BRIDGE RW 0
Rd. No.: 70390 N. SHORE ROAD CN 8/1/2026 200 200 200 0 N/A
From: MP 14.88 To: MP 14.90 0
RAISE SUPERSTRUCTURE 0
Total 2026 Project Cost $ 200,000 TOTALS 0 0 200 200 200 0 0 0
E
Phase
PE - Preliminary Engineering
RW - Right of Way
CN - Construction
Funding
STP - Surface Transportation Program
HSIP - Highway Safety Improvement Program
RATA - Rural Arterial Trust Account
BROS - Bridge Replacement Project
TP - Transportation Partnerships
TAP - Transportation Alternatives Program
FBRB - Brian Abbot Fish Barrier Removal Board
FLAP - Federal Lands Access Program
EM - Federal Emergency Management Act and State
Emergency Management funds
08 7 0.02
3.08
E
09 6 1.02 E
09 5 1.20
DRAFT Six Year Transportation Improvement Program
From 2026 to 2031
07 2 4.37 E
08 1 3.00
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Projects OnlyExpenditure Schedule
F. Describe Work to be Done
E. Beginning MP or road - Ending MP or road 4th thru
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Project Identification Project Costs in Thousands of Dollars
A. Federal Aid No. B. Bridge No. Fund Source Information
Federal Funding
Phase Federal Federal State
Start Fund Cost by Fund State Local Total
(mm/dd/yy)Code Phase Source Funds Funds Funds
CRP PE
BROS
0 0
SHELTON VALLEY WINTER CR CULVERT REPLACEMENT RW 0
Rd. No.: 05930 CN 8/1/2026 RATA 492.3 66.7 559 559 0 6/1/2024
From: MP 1.94 To: MP 2.06 0
CULVERT REPLACEMENT 0
Total 2026 Project Cost $ 559,000 TOTALS 0 492.3 66.7 559 559 0 0 0
CRP PE 4/1/2026 RATA 18 2 20 20 0
BEAR CREEK DEWATTO IMPROVEMENT PROJECT (ROCK PIT)RW 6/1/2026 RATA 0 20 20 20
Rd. No.: 79800 CN 8/1/2026 RATA 558 42 600 600 0 6/1/2024
From: MP 0.43 To: MP 1.02 0
RE-ALIGN ROAD AROUND ROCK PIT 0
Total 2026 Project Cost $ 640,000 TOTALS 0 576 64 640 640 0 0 0
CRP PE 10 10 10 0
PROGRAMMATIC BRIDGE REPAIR RW 5 5 5
CN 50 50 50 0
0
0
Total 2026 Project Cost $ 65,000 TOTALS 0 0 65 65 65 0 0 0
CRP PE 10 10 10
COUNTY WIDE SMALL CAPITAL PROJECTS RW 5 5 5 0 0
CN 85 85 85 0 0
0
0
Total 2026 Project Cost $ 100,000 TOTALS 0 0 100 100 100 0 0 0
CRP PE 10 10 10 0
NEIGHBORHOOD ROADWAY SAFETY GRANTS RW 0
CN 0 0
0
0
Total 2026 Project Cost $ 10,000 TOTALS 0 0 10 10 10 0 0 0
CRP PE 4/1/2026 15 15 15 0
JOHNS PRAIRIE RD/ SR 3 INTERSECTION RW 6/1/2026 40 40 40
Rd. No.: 91720 CN
From: MP 3.60 To: MP 3.77 0
INTERSECTION IMPROVEMENT 0
Total 2026 Project Cost $ 55,000 TOTALS 0 0 55 55 55 0 0 0
CRP PE 4/1/2026 0 RATA 45 5 50 50 0
BEAR CREEK DEWATTO CULV. REPLACEMENT MP 6.18 RW 0
Rd. No.: 79800 CN 8/1/2026 RATA 405 45 450 450
From: MP 6.14 To: MP 6.21 0
CULVERT REPLACEMENT 0
Total 2026 Project Cost $ 500,000 TOTALS 0 450 50 500 500 0 0 0
CRP PE 4/1/2026 CDBG 100 100 50 0
BLEVINS RD EVERGREE ESTATES WATER EXTENSION RW 5/1/2026 40 40 40
Rd No.: 50990 CN 7/1/2026 CDBG 451.765 451.765 451.765 0
From MP 0.00 To: MP 0.22 0
WATER LINE EXTENSION 0
Total 2026 Project Cost $ 591,765 TOTALS 0 591.765 0 591.765 541.765 0 0 0
08 14 0.07
Phase
PE - Preliminary Engineering
RW - Right of Way
CN - Construction
Funding
STP - Surface Transportation Program
HSIP - Highway Safety Improvement Program
RATA - Rural Arterial Trust Account
BROS - Bridge Replacement Project
TP - Transportation Partnerships
TAP - Transportation Alternatives Program
FBRB - Brian Abbot Fish Barrier Removal Board
FLAP - Federal Lands Access Program
EM - Federal Emergency Management Act and State
Emergency Management funds
09 15 0.22
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Date
(mm/yy)
D. Street/Road Name of Number
1st 2nd 3rd 4th thru
6th E. Beginning MP or road - Ending MP or road
F. Describe Work to be Done
Project Identification Project Costs in Thousands of Dollars
A. Federal Aid No. B. Bridge No. Fund Source Information
Federal Funding
Phase Federal Federal State
Start Fund Cost by Fund State Local Total
(mm/dd/yy)Code Phase Source Funds Funds Funds
CRP PE 4/1/2026 RATA 18 2 20 20 0
BEAR CREEK DEWATTO (TIGER) IMPROVEMENT PROJECT RW 6/1/2026 20 20 20
Rd No.: 79800 CN 8/1/2026 RATA 913.5 81.5 995 995 0 6/1/2025
From MP 1.53 To: MP 1.96 0
RE-ALIGN ROAD 0
Total 2026 Project Cost $ 1,035,000 TOTALS 0 931.5 103.5 1035 1035 0 0 0
CRP PE 0 0
COQUALLUM ROAD IMPROVEMENT PROJECT RW 0 0 0
Rd. No.: 10000 (WIVEL HILL)CN 6/1/2026 RATA 1000 200 1200 1200
From: 6.6 7.8 0
ROAD RE-ALIGNMENT AND PAVING PROJECT 0
Total 2026 Project Cost $ 1,200,000 TOTALS 0 1000 200 1200 1200 0 0 0
CRP PE 1/1/2026 50 50 50 0
Belfair Connector - Log Yard Road E.RW 10/1/2026 50 50 50
Rd. No.: CN
From: SR3 To: Belfair Freight Corridor 0
Design for new construction 0
Total 2026 Project Cost $ 100,000 TOTALS 0 0 100 100 100 0 0 0
CRP 2019 PE 6/1/2026 50 50 50 0
Belfair Connector - Romance Hill RW 7/1/2026 50 50 50
Rd. No.: 86500 CN 0 0
From: SR3 To: Belfair Freight Corridor 0
Design for new construction 0
Total 2026 Project Cost $ 100,000 TOTALS 0 0 100 100 100 0 0 0
CRP PE 0 0
SKOKOMISH VALLEY ROAD RECONSTRUCTION RW
Rd. No.: 41640 CN 8/1/2026 FLAP 1600 1600 1600
From: MP 3.8 To: MP 4.6 0
Road reconstruction partner w/ Mason Cons Dist $8M total project cost 0
Total 2026 Project Cost $ 1,600,000 TOTALS 0 1600 0 1600 1600 0 0
CRP PE 0 0
RASOR ROAD EXTENSION RW 5/2/2026 150 150 150
Rd. No.: 62400 CN 0
From: MP TBD To: MP TBD 0
EXTEND RASOR ROAD TO RASOR LANE 0
Total 2026 Project Cost $ 150,000 TOTALS 0 0 150 150 150 0 0 0
CRP PE 4/1/2026 40 40 40 0
WSDOT / COUNTY INTERSECTION FEASIBILITY RW 0
Rd. No.: CLIFTON, OBH/ SR300, N. BAY/ SR 3 CN 0
From: MP To: MP 0
0
Total 2026 Project Cost $ 40,000 TOTALS 0 0 40 40 40 0 0 0
LYNCH ROAD CULVERT REPLACEMENT PE FBRB 182 182 182 0
Rd. No. 15500 RW 0
CN 0 0
From: MP. 2.27 To: MP. 2.27 0
PE. FOR CULVERT REPLACEMENT 0
Total 2026 Project Cost $ 182,000 TOTALS 0 182 0 182 182 0 0 0
Phase
PE - Preliminary Engineering
RW - Right of Way
CN - Construction
Funding
STP - Surface Transportation Program
HSIP - Highway Safety Improvement Program
RATA - Rural Arterial Trust Account
BROS- Bridge Replacement Project
TP - Transportation Partnerships
TAP - Transportation Alternatives Program
FBRB - Brian Abbot Fish Barrier Removal Board
FLAP - Federal Lands Access Program
EM - Federal Emergency Management Act and State
Emergency Management funds
TB
D09210.00
08 23
22 0.00
08 20 0.80 TB
D
09 19 0.00
18 0.00
07 17 1.20
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Date
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D. Street/Road Name of Number
1st 2nd 3rd 4th thru
6th E. Beginning MP or road - Ending MP or road
F. Describe Work to be Done
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Project Identification Project Costs in Thousands of Dollars
A. Federal Aid No. B. Bridge No. Fund Source Information
Federal Funding
Phase Federal Federal State
Start Fund Cost by Fund State Local Total
(mm/dd/yy)Code Phase Source Funds Funds Funds
UNCLE JOHNS CREEK LOWER CULVERT REPLACEMENT PE 0 0
RW 0
Rd. No.: 23500 AGATE LOOP ROAD CN 6/1/2027 FBRB 2580 2580 2580
From: MP 0.64 To: MP 0.64 0
CULVERT REPLACEMENT 0
Total Project Cost $ 2,580,000 TOTALS 0 2580 0 2580 0 2580 0 0
CRP PE 0 0
MCREAVY ROAD SAFETY ENHANCEMENT PROJECT RW 0
Rd. No.: 97670 CN 8/1/2028 HSIP 1400 1400 1400
From: MP 2.55 To: 6.41 0
SAFETY ENHANCEMENT (SHOULDERS, GUARDRAIL)0
Total Project Cost $ 1,400,000 TOTALS 1400 0 0 1400 0 0 1400 0
CRP PE 0 0
DECKERVILLE ROAD IMPROVEMENT PROJECT RW 0
Rd. No.: 00800 CN 8/1/2028 STP 1300 1300 0 1300
From: MP 0.0 To: 3.80 0
HMA OVERLAY 0
Total Project Cost $ 1,300,000 TOTALS 1300 0 0 1300 0 0 1300 0
CRP PE 9/1/2027 BROS 150 150 150 0
CHAPMAN COVE BRIDGE REPLACEMENT RW 9/1/2027 BROS 150 150 150
Rd. No.: 23500 AGATE LOOP ROAD CN 8/1/2028 BROS 4000 4000 0 4000
From: MP 0.49 To: 0.49 0
BRIDGE REPLACEMENT 0
Total Project Cost $ 4,300,000 TOTALS 4300 0 0 4300 0 300 4000 0
CRP PE 0
TRAILS ROAD IMPROVEMENT PROJECT RW 0
Rd. No.: 62310 CN 8/1/2027 1025 1025 1025
From: MP 0.0 To: MP 1.6 0
HMA OVERLAY 0
Total Project Cost $ 1,025,000 TOTALS 0 0 1025 1025 0 1025 0 0
CRP PE 9/1/2028 BROS 150 150 150
HLIBOKI BRIGDE REPLACEMENT RW 9/1/2028 BROS 150 150 150
Rd. No. 10290 BULB FARM ROAD CN 8/1/2029 BROS 3000 3000 0 3000
From: MP 0.35 To MP 0.35 0
BRIDGE REPLACEMENT 0
Total Project Cost $ 3,300,000 TOTALS 3300 0 0 3300 0 0 300 3000
CRP PE 0
HIGHLAND ROAD IMPROVEMENT PROJECT RW 0
Rd. No. 04450 CN 8/1/2027 STP 865 135 1000 1000
From: MP 4.62 To: MP 7.92 0
HMA OVERLAY 0
Total Project Cost $ 1,000,000 TOTALS 865 0 135 1000 0 1000 0 0
CRP PE 0
HIGHLAND ROAD IMPROVEMENT PROJECT RW 0
Rd. No. 04450 CN 8/1/2031 STP 865 400 1265 0 1265
From: MP 0.00 To: MP 4.62 0
HMA OVERLAY 0
Total Project Cost $ 1,265,000 TOTALS 865 0 400 1265 0 0 0 1265
07 31 4.62
07 30 3.30
Phase
PE - Preliminary Engineering
RW - Right of Way
CN - Construction
Funding
STP - Surface Transportation Program
HSIP - Highway Safety Improvement Program
RATA - Rural Arterial Trust Account
BROS - Bridge Replacement Project
TP - Transportation Partnerships
TAP - Transportation Alternatives Program
FBRB - Brian Abbot Fish Barrier Removal Board
FLAP - Federal Lands Access Program
EM - Federal Emergency Management Act and State
Emergency Management funds
09 29 0.00
07 28 1.60
09 27 0.00
08 26 3.80
08 25 3.86
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Federally Funded
Projects Only
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Required
Date
(mm/yy)
D. Street/Road Name of Number
1st 2nd 3rd 4th thru
6th E. Beginning MP or road - Ending MP or road
F. Describe Work to be Done
09 24 0.00
Project Identification Project Costs in Thousands of Dollars
A. Federal Aid No. B. Bridge No. Fund Source Information
Federal Funding
Phase Federal Federal State
Start Fund Cost by Fund State Local Total
(mm/dd/yy)Code Phase Source Funds Funds Funds
CRP PE 12/1/2027 BROS 221 73.5 294.5 294.5
EVERS BRIDGE IMPROVEMENT PROJECT RW 0
Rd. No.90100 MATLOCK BRADY RD CN 8/1/2028 BROS 614.25 204.75 819 819
From: MP 23.05 To: MP 23.05 0
Strip existing timber surface and re-apply protective coating 0
Total Project Cost $ 1,113,500 TOTALS 835.25 0 278.25 1113.5 0 294.5 819 0
CRP PE 12/1/2027 BROS 199.5 66.5 266 266
MISSION CREEK 3 BRIDGE IMPROVEMENT PROJECT RW 0
Rd. No. 84110 STEELHEAD RD CN 8/1/2028 BROS 600 200 800 800 800
From: MP 0.04 To: MP 0.04 0
Construct footing and pier wall and replace the North approach 0
Total Project Cost $ 1,066,000 TOTALS 799.5 0 266.5 1066 0 266 800 800
CRP PE 12/1/2027 BROS 56.25 18.75 75 75 0
VANCE CREEK DIV BRIDGE IMPROVEMENT PROJECT RW 0
Rd. No. 41640 SKOKOMISH VALLEY RD CN 8/1/2028 BROS 400 150 550 550
From: MP 4.56 To: MP 4.56 0
Replace damaged concrete girder 0
Total Project Cost $ 625,000 TOTALS 456.25 0 168.75 625 0 75 550 0
CRP PE 1/1/2027 BROS 100 100 100 0
HARSTINE ISLAND BRIDGE IMPROVEMENT PROJECT RW 0
Rd. No. 3000 CN 8/1/2029 BROS 900 900 900
From: MP 0.12 To: MP 0.40 0
Repair spalding on columns 0
Total Project Cost $ 1,000,000 TOTALS 1000 0 0 1000 0 100 0 900
CRP PE 20 20 0
SAND HILL ROAD IMPROVEMENT PROJECT RW 0
Rd. No. 86070 TOP HILL TO BCD CN 8/1/2030 1400 1400 1400
From: MP 1.22 To: MP 5.79 0
HMA OVERLAY 0
Total Project Cost $ 1,420,000 TOTALS 0 0 1420 1420 0 0 0 1400
CRP PE 20 20 20 0
BEAR CREEK DEWATTO RD IMPROVEMENT PROJECT RW 0
Rd. No. 79800 TAHUYA BLACKSMITH TO CN 8/1/2031 RATA 1000 200 1200 1200
From: MP 8.45 To: MP 10.35 DEWATTO HOLLY 0
HMA OVERLAY AND ROAD RE-ALIGNMENT 0
Total Project Cost $ 1,220,000 TOTALS 0 1000 220 1220 20 0 0 1200
CRP PE 0 20 0
BELFAIR TAHUYA RD IMPROVEMENT PROJECT RW 0
Rd. No. 97500 DEWATTO RD TO CN 8/1/2028 1400 1400 0 1400
From : MP 7.48 To: MP 11.75 N. SHORE RD 0
HMA OVERLAY 0
Total Project Cost $ 1,400,000 TOTALS 0 0 1400 1400 0 20 1400 0
CRP PE 4/1/2030 BROS 720 180 900 900
STRETCH ISLAND BRIDGE REPLACEMENT RW 4/1/2030 BROS 100 20 120 120
Rd. No. 64500 ECKERT ROAD CN 4/1/2031 BROS 6835.2 1708.8 8544 0 8544
From: MP 0.14 To: MP 0.21 0
Replace the 356' bridge 0
Total Project Cost $ 9,564,000 TOTALS 7655.2 0 1908.8 9564 0 0 0 9564
08 37 1.90
09 39 0.07
08 38 4.27
08 36 4.57
07 35 0.00
08 34 0.00
09 33 0.00
0.00
To
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Expenditure Schedule
Federally Funded
Projects Only
Pr
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En
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R/W
Required
Date
(mm/yy)
1st 2nd 3rd
07 32
Fu
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Pr
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C. Project Title
D. Street/Road Name of Number 4th thru
6th E. Beginning MP or road - Ending MP or road
F. Describe Work to be Done
Phase
PE - Preliminary Engineering
RW - Right of Way
CN - Construction
Funding
STP - Surface Transportation Program
HSIP - Highway Safety Improvement Program
RATA - Rural Arterial Trust Account
BROS - Bridge Replacement Project
TP - Transportation Partnerships
TAP - Transportation Alternatives Program
FBRB - Brian Abbot Fish Barrier Removal Board
FLAP - Federal Lands Access Program
EM - Federal Emergency Management Act and State
Emergency Management funds
Project Identification Project Costs in Thousands of Dollars
A. Federal Aid No. B. Bridge No. Fund Source Information
Federal Funding
Phase Federal Federal State
Start Fund Cost by Fund State Local Total
(mm/dd/yy)Code Phase Source Funds Funds Funds
CRP PE 0 0
CLIFTON AND SR 300 INTERSECTION IMPROVEMENT RW 0
Rd. No. 86750 & 98250 0.00 CN 8/1/2031 HSIP 3000 3000 0 3000
From: MP 0.20 0
Construct a roundabout at the intersection 0
Total Project Cost $ 3,000,000 TOTALS 3000 0 0 3000 0 0 0 3000
CRP PE 0 0
BROCKDALE AND BASTONE CUT-OFF INTERSECTION IMPROVEMENT RW 0
Rd. No. 90090 & 51300 CN 8/1/2031 HSIP 2000 2000 0 2000
From: MP 0.00 0
Construct a roundabout at the intersection 0
Total Project Cost $ 2,000,000 TOTALS 2000 0 0 2000 0 0 0 2000
CRP PE 0 0
AGATE ROAD IMPROVEMENT PROJECT #4 RW 0
Rd. No. 23910 CRESTVIEW TO PICKERING CN 8/1/2029 1110 1110 1110
From: MP 3.78 To: MP 6.65 0
County crew to prepare shoulders contract HMA overlay 12' lanes & 5' shoulders 0
Total Project Cost $ 1,110,000 TOTALS 0 0 1110 1110 0 0 0 1110
CRP PE 0 0
MASON LAKE ROAD IMPROVEMENT PROJECT 1 RW 0
Rd. No. 52210 SR3 TO MCEWAN PRAIRIE CN 8/1/2031 800 800 800
From: MP 0.00 To: MP 1.42 0
Overlay the road 12' wide lanes & 5' wide shoulders 0
Total Project Cost $ 800,000 TOTALS 0 0 800 800 0 0 0 800
CRP PE 0
MASON LAKE ROAD IMPROVEMENT PROJECT 2 RW 0
Rd. No. 52210 TO TRAILS ROAD CN 8/1/2031 STP 994.75 155.25 1150 0 1150
From: MP 7.83 To: MP 10.13 0
Overlay the road 12' wide lanes & 5' wide shoulders 0
Total Project Cost $ 1,150,000 TOTALS 994.75 0 155.25 1150 0 0 0 1150
CRP PE 0 0
OLD BELFAIR HYW IMPROVEMENT PROJECT RW 0
Rd. No. 98250 TO COUNTY LINE CN 8/1/2029 STP 865 135 1000 0 1000
From: MP 2.60 To: MP 3.86 0
HMA 12' lanes & 5' shoulders 0
Total Project Cost $ 1,000,000 TOTALS 865 0 135 1000 0 0 0 1000
CRP PE 0
PICKERING ROAD IMPROVEMENT PROJECT RW 0
Rd. No. 28850 HARSTINE BR TO CN 8/1/2031 STP 865 300 1165 0 1165
From: MP 3.37 To: MP 6.28 AGATE RD 0
HMA OVERLAY 0
Total Project Cost $ 1,165,000 TOTALS 865 0 300 1165 0 0 0 1165
CRP PE 0
SOUTH ISLAND DRIVE IMPROVEMENT PROJECT II RW 0
Rd. No. 35230 MP 1.0 TO HARSTINE ISLAND RD S CN 8/1/2030 STP 865 135 1000 0 1000
From: MP 1.0 To: MP 3.3 0
HMA OVERLAY 0
Total Project Cost $ 1,000,000 TOTALS 865 0 135 1000 0 0 0 1000
08 47 2.30
Phase
PE - Preliminary Engineering
RW - Right of Way
CN - Construction
Funding
STP - Surface Transportation Program
HSIP - Highway Safety Improvement Program
RATA - Rural Arterial Trust Account
BROS - Bridge Replacement Project
TP - Transportation Partnerships
TAP - Transportation Alternatives Program
FBRB - Brian Abbot Fish Barrier Removal Board
FLAP - Federal Lands Access Program
EM - Federal Emergency Management Act and State
Emergency Management funds
07 44 2.30
08 46 2.91
07 45 1.26
17 43 1.42
07 42 2.87
17 41 0.00
En
vir
Ty
pe
4th thru
6th E. Beginning MP or road - Ending MP or road
F. Describe Work to be Done
07 40
Fu
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Nu
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To
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Expenditure Schedule
Federally Funded
Projects Only
Pr
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C. Project Title R/W
Required
Date
(mm/yy)
D. Street/Road Name of Number
1st 2nd 3rd
Project Identification Project Costs in Thousands of Dollars
A. Federal Aid No. B. Bridge No. Fund Source Information
Federal Funding
Phase Federal Federal State
Start Fund Cost by Fund State Local Total
(mm/dd/yy)Code Phase Source Funds Funds Funds
CRP PE 0
SOUTH ISLAND DRIVE IMPROVEMENT PROJECT I RW 0
Rd. No. 35230 CN 8/1/2031 RATA 700 72 772 0 772
From: MP 0.00 To: MP 1.00 0
HMA 12' lanes & 2' shoulders. 1' gravel shoulders; correct horizontal curves 0
Total Project Cost $ 772,000 TOTALS 0 700 72 772 0 0 0 772
CRP PE 8/1/2027 150 150 150 0
COLE ROAD RAILROAD CROSSING IMPROVEMENT PROJECT RW 0
Rd. No. 15830 CN 0 0
From: MP 1.41 To: MP 1.41 0
REPLACE RAIL ROAD CROSSING 0
Total Project Cost $ 150,000 TOTALS 0 0 150 150 0 150 0 0
CRP PE 8/1/2027 150 150 150
NEW ROAD CONSTRUCTION COLE RD TO CRAIG RD RW 0
Rd. No. CN 0
From: MP To: MP 0
NEW ROAD CONSTRUCTION 0
Total Project Cost $ 150,000 TOTALS 0 0 150 150 0 0 0 150
CRP PE 8/1/2030 150 150 150
NEW ROAD CONSTRUCTION CRAIG RD TO RYAN RD RW 0
Rd. No.: CN 0 0
From: MP To: MP 0
NEW ROAD CONSTRUCTION 0
Total Project Cost $ 150,000 TOTALS 0 0 150 150 0 0 0 150
CRP PE 8/1/2032 150 150 150
NEW ROAD CONSTRUCTION MANOR RD TO GOLDEN PHEASANT RD RW 0
Rd. No. CN 0 0
From: MP To: MP 0
NEW ROAD CONSTRUCTION 0
Total Project Cost $ 150,000 TOTALS 0 0 150 150 0 0 0 150
CRP PE 4/1/2030 150 150 150
NEW ROAD CONSTRUCTION KAMILCHE LANE TO MANOR RD RW 0
Rd. No. CN 0 0
From: MP To: MP 0
NEW ROAD CONSTRUCTION 0
Total Project Cost $ 150,000 TOTALS 0 0 150 150 0 0 0 150
CRP PE 8/1/2026 FBRB 1.25 1.25 1.25 0
BEEVILLE ROAD CULVERT REPLACEMENT RW 0
Rd. No. 01650 PETERSON CREEK CN 0
From: MP 1,14 To: MP 1.20 0
CULVERT REPLACEMENT 0
Total Project Cost $ 1,250 TOTALS 0 1.25 0 1.25 1.25 0 0 0
CRP PE 8/1/2030 150 150 150
NEW ROAD CONSTRUCTION RYAN RD TO BREWER RD RW 0
Rd. No. CN 0
From: MP To: MP 0
NEW ROAD CONSTRUCTION 0
Total Project Cost $ 150,000 TOTALS 0 0 150 150 0 0 0 150
BROS - Bridge Replacement Project
TP - Transportation Partnerships
TAP - Transportation Alternatives Program
FBRB - Brian Abbot Fish Barrier Removal Board
FLAP - Federal Lands Access Program
EM - Federal Emergency Management Act and State
Emergency Management funds
55 0.68
09 54 0.06
51 1.00
53 0.54
52 0.70
50 0.63
07 49 0.00
08 48 1.00
1st 2nd 3rd 4th thru
6th E. Beginning MP or road - Ending MP or road
F. Describe Work to be Done
Fu
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Pr
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i
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Nu
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To
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C. Project Title
D. Street/Road Name of Number
Expenditure Schedule
Federally Funded
Projects Only
Pr
o
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c
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Ph
a
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En
vir
Ty
pe
R/W
Required
Date
(mm/yy)
Phase
PE - Preliminary Engineering
RW - Right of Way
CN - Construction
Funding
STP - Surface Transportation Program
HSIP - Highway Safety Improvement Program
RATA - Rural Arterial Trust Account
Project Identification Project Costs in Thousands of Dollars
A. Federal Aid No. B. Bridge No. Fund Source Information
Federal Funding
Phase Federal Federal State
Start Fund Cost by Fund State Local Total
(mm/dd/yy)Code Phase Source Funds Funds Funds
CRP PE 0 0
MATLOCK BRADY ROAD SAFETY ENHANCEMENT PROJECT RW 0
Rd. No.: 90100 MATLOCK TO EVERS CN 8/1/2030 HSIP 1800 1800 1800
From: MP 16.67 To: MP 23.04 0
SHOULDER PAVING 0
Total Project Cost $ 1,800,000 TOTALS 1800 0 0 1800 0 0 0 1800
CRP PE 1/1/2027 RTGP 400 400 400 0
MCEWAN PRAIRIE EXTENTION TO SR 101 RW 1/1/2028 RTGP 400 400 400
Rd. No.: 51800 CN 0
From: MP 2.45 To: MP 4.55 0
Road,bridges, roundabouts Rural Surface Transportation Grant Program 0
Total Project Cost $ 800,000 TOTALS 800 0 0 800 0 400 400 0
CRP PE 1/1/2027 RTGP 400 400 400 0
RASOR ROAD EXTENSION TO SR 3 RW 1/1/2028 RTGP 400 400 400
Rd. No.: 62400 CN 0 0
From: MP 2.36 To: MP 4.36 0
Road, roundabouts Rural Surface Transportation Grant Program 0
Total Project Cost $ 800,000 TOTALS 800 0 0 800 0 400 400 0
CRP PE 0 0
BOLLING ROAD (GRAVEL CONVERSION) RW 0
Rd. No.: 10510 CN 8/1/2028 40 40 0 40
From: MP 0.00 To: MP 0.28 0
GRAVEL CONVERSION TO CHIP SEAL 0
Total Project Cost $ 40,000 TOTALS 0 0 40 40 0 0 40 0
CRP PE 1/1/2027 RTGP 800 800 800 0
CLOQUALLUM ROAD EXTENTION TO SR 101 RW 1/1/2028 RTGP 500 500 500
Rd No.: 10000 CN 0 0
From: MP 1.47 To: MP 1.53 0
On / Off ramps to SR 101 Rural Surface Transportation Grant Program 0
Total Project Cost $ 1,300,000 TOTALS 1300 0 0 1300 0 800 500 0
CRP PE 0 0
NORTH SHORE ROAD (GRAVEL CONVERSION) RW 0
Rd. No.: 70390 BURMA ROAD CN 8/1/2027 300 300 300
From: MP 19.76 To: MP 25.48 0
GRAVEL CONVERSION TO CHIP SEAL 0
Total Project Cost $ 300,000 TOTALS 0 0 300 300 0 300 0 0
CRP PE 8/1/2027 150 150 150 0
LYNCH ROAD RAILROAD CROSSING IMPROVEMENT PROJECT RW 0
Rd. No. 15500 CN 0 0
From: MP 0.73 To: MP 0.73 0
REPLACE RAIL ROAD CROSSING 0
Total Project Engineering Cost $ 150,000 TOTALS 0 0 150 150 0 150 0 0
CRP PE 0 0
DEEGAN ROAD WEST CULVERT REPLACEMENT RW 0
Rd. No.: 06110 CN 8/1/2031 2000 2000 0 2000
From: MP 0.20 To: MP 0.30 0
0
Total Project Cost $ 2,000,000 TOTALS 0 0 2000 2000 0 0 0 2000
08 62 0.10
08 61 5.72
07 49 0.00
58 2.00
60 0.06
09 59 0.28
07 57 2.10
07 56 6.37
F. Describe Work to be Done
1st 2nd 3rd 4th thru
6th E. Beginning MP or road - Ending MP or roadFu
n
c
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Nu
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Expenditure Schedule
Federally Funded
Projects Only
Pr
o
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c
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Ph
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C. Project Title En
vir
Ty
pe
R/W
Required
Date
(mm/yy)
D. Street/Road Name of Number
Phase
PE - Preliminary Engineering
RW - Right of Way
CN - Construction
Funding
STP - Surface Transportation Program
HSIP - Highway Safety Improvement Program
RATA - Rural Arterial Trust Account
BROS - Bridge Replacement Project
TP - Transportation Partnerships
TAP - Transportation Alternatives Program
FBRB - Brian Abbot Fish Barrier Removal Board
FLAP - Federal Lands Access Program
EM - Federal Emergency Management Act and State
Emergency Management funds
Project Identification Project Costs in Thousands of Dollars
A. Federal Aid No. B. Bridge No. Fund Source Information
Federal Funding
Phase Federal Federal State
Start Fund Cost by Fund State Local Total
(mm/dd/yy)Code Phase Source Funds Funds Funds
CRP PE 0 0
MATLOCK BRADY ROAD SAFETY ENHANCEMENT PROJECT RW 0
Rd. No.: 90100 EVERS TO SHAFER CN 8/1/2031 HSIP 1100 1100 0 1100
From; MP 23.05 To: MP 26.26 0
0
Total Project Cost $ 1,100,000 TOTALS 1100 0 0 1100 0 0 0 1100
CRP PE 1/1/2027 150 150 150 0
SIMMONS EXTENTION TO LYNCH RD RW 0
Rd. No.: 15240 NEW ROAD CN 0 0
From; MP To: MP 0
0
Total Project Cost $ 150,000 TOTALS 0 0 150 150 0 150 0 0
CRP PE 0 0
ARCADIA ROAD SAFETY IMPROVEMENT PROJECT RW 0
Rd. No.: 91100 COLLIER TO LYNCH RD CN 8/1/2031 SS4A 1700 1700 0 1700
From; MP 1.82 To: MP 7.04 0
0
Total Project Cost $ 1,700,000 TOTALS 1700 0 0 1700 0 0 0 1700
TOTALS 84.89 40901.95 10104.82 16764.75 67772 11126 8011 11909 37476
Phase
PE - Preliminary Engineering
RW - Right of Way
CN - Construction
Funding
STP - Surface Transportation Program
HSIP - Highway Safety Improvement Program
RATA - Rural Arterial Trust Account
BROS - Bridge Replacement Project
TP - Transportation Partnerships
TAP - Transportation Alternatives Program
FBRB - Brian Abbot Fish Barrier Removal Board
FLAP - Federal Lands Access Program
EM - Federal Emergency Management Act and State
Emergency Management funds
09 64 1.00
08 65 1.00
07 63 3.21
3rd 4th thru
6th E. Beginning MP or road - Ending MP or road
F. Describe Work to be Done
Fu
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Expenditure Schedule
Federally Funded
Projects Only
Pr
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R/W
Required
Date
(mm/yy)
D. Street/Road Name of Number
1st 2nd
NOTICE OF HEARINGS
NOTICE IS HEREBY GIVEN that the Board of Mason County Commissioners will
hold a Two public hearings in the Commissioners Chambers of Mason County Courthouse
Building I, 411 North Fifth Street, Shelton, Washington 98584 and live stream at
http://masonwebtv.com/ on Tuesday, September 16, 2025 at 9:15am.
SAID HEARINGS will be to consider adopting Mason County’s
1) 2026 Annual Road Program
2) Six Year Transportation Improvement Program for the years 2026 to 2031.
Draft documents available on the Public Works webpage, which includes a virtual link to
proposed TIP projects. This link provides detailed information and location of projects:
https://storymaps.arcgis.com/stories/9db68a4f8a064d6897c5291f15d7a427
Public testimony will be available in-person or via Zoom. The URL is available on the County
website https://www.masoncountywa.gov/ to sign into the meeting. Please use the “raise hand” feature
to be recognized by the Chair to provide your testimony. You can also email testimony to
msmith@masoncountywa.gov or mail to the Commissioners’ Office, 411 N 5th St, Shelton, WA 98584;
or call (360) 427-9670 ext. 230.
If special accommodations are needed, please contact the Commissioners' office,
(360) 427-9670 ext. 419.
DATED this ______day of ________________, 2025.
BOARD OF COMMISSIONERS
MASON COUNTY, WASHINGTON
McKenzie Smith, Clerk of the Board
Bill: Mason County
Department of Public Works
100 W Public Works Drive
Shelton, WA 98584
cc: Commissioners
Community Development
Public Works
Shelton Journal: Publ. 2t: 8/14/25& 8/21/25
RESOLUTION NO. _____-25
Adoption of the 2026 Annual Road Program
WHEREAS, RCW 36.81.130 and Ch. 136-16 WAC call for the County Engineer, on or before the
first Monday in October, to file with the County Legislative Authority for consideration and adoption, a
recommended plan for laying out, construction, and maintenance of county roads for the ensuing fiscal
year; and,
WHEREAS, the Annual Road Program consists of three components, an Annual Construction
Program and cost thereof, an annual maintenance plan and cost thereof, and a road equipment
purchases and major repairs plan and cost thereof; and,
WHEREAS, the Annual Construction Program’s content meets Ch. 136-16-020 WAC and,
conforms as nearly practicable to the county’s long range road program contained in the 2026 – 2031 Six
Year Transportation Improvement Program; and,
WHEREAS, the Annual Construction Program indicates whether such work is to be done by
County Forces or by publicly advertised contract; and,
WHEREAS, the Board has considered the Annual Road Program consisting of the Annual
Construction Program, an annual maintenance plan, and a road equipment purchase and major repair
plan, and revisions and changes were made and, shall adopt an Annual Road Program any time prior to
the adoption of the county road budget; and,
WHEREAS, any appropriations contained in the county road budget shall be void unless the
county’s Annual Road Program is adopted prior to such appropriation; and,
WHEREAS, the Annual Road Program shall not hereafter be changed except by unanimous vote
of the Board members present and, the modifications shall be by Resolution; and,
WHEREAS, the Annual Construction Program is attached hereto and is hereby incorporated and
made part of this Resolution; and the 2026 equipment purchase plan, attached hereto as Exhibit A, is
included with no anticipated plan for major repairs to the current fleet; and,
WHEREAS, the 2026 Annual Construction Program shall be filed with the County Road
Administration Board within 30 days after adoption but not later than December 31st of each year.
WHEREAS, the Board of County Commissioners has held a public hearing on this 16th day of
September, 2025.
NOW, THEREFORE, BE IT RESOLVED, by the Board of Commissioners of Mason County that the
Annual Road Program for 2026 is hereby adopted.
APPROVED AND ADOPTED this _____ day of ________, 2025.
BOARD OF COUNTY COMMISSIONERS
MASON COUNTY, WASHINGTON
ATTEST:
________________________________
SHARON TRASK, Chair
_____________________________
MCKENZIE SMITH, Clerk of the Board
________________________________
PAT TARZWELL, Vice Chair
APPROVED AS TO FORM:
_______________________________
________________________________ RANDY NEATHERLIN, Commissioner
TIM WHITEHEAD, Ch. D.P.A.
Cc: Cmmr
Public Works
Community Development
County Road Admin. Board
WSDOT
Exhibit A
2026
Equipment Purchase Plan
RESOLUTION NO. _____-25
Adoption of the Six-Year Transportation Improvement Program
WHEREAS, in compliance with 136-15 WAC, Mason County has prepared the attachment Six-
Year Transportation Improvement Program for the period January 1, 2026, through December 31, 2031;
and,
WHEREAS, the Board of County Commissioners hereby certifies that the priority array of
potential projects on this County’s road system, including bridges, was prepared by the County Engineer
during the preparation of the said Six-Year Transportation Improvement Program; and,
WHEREAS, the Board of County Commissioners reviewed the current bridge condition report as
prepared by the County Engineer on ________________, 2025; and,
WHEREAS, the Board of County Commissioners finds that the proposed 2026-2031 Six-Year
Transportation Improvement Program is consistent with the County Comprehensive plan; and,
WHEREAS, the Board of County Commissioners has held a public hearing on this 16th day of
September 2025.
NOW, THEREFORE, BE IT RESOLVED, that the attached Six-Year Transportation Improvement
Program for 2026 through 2031 be adopted, which is hereby incorporated and made part of this
Resolution.
BE IT FUTHER RESOLVED that the County Engineer is hereby directed to distribute copies of the Six-Year
Transportation Improvement Program for 2026-2031 to all required agencies.
ADOPTED this ____day of _______________2025.
BOARD OF COUNTY COMMISSIONERS
MASON COUNTY, WASHINGTON
ATTEST:
_____________________________________
SHARON TRASK, Chair
_________________________________
MCKENZIE SMITH, Clerk of the Board
_____________________________________
PAT TARZWELL, Vice Chair
APPROVED AS TO FORM:
_____________________________________
_________________________________ RANDY NEATHERLIN, Commissioner
TIM WHITEHEAD, Ch. DPA
cc: Commissioners
Public Works
Community Development
County Road Admin. Board
WSDOT
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No.
From: Richard Dickinson, U&W Management Ext: 652
Department: Public Works Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): July 21, 2025 Agenda Date(s): August 5, 2025
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other
(Please ensure proper internal review channels have been followed, this is the responsibility of the
requesting Department)
Item: Ecology Local Solid Waste Funding Assistance (LSWFA) Grant
Background/Executive Summary:
The 2025-27 state capital budget included funding for Local Solid Waste Funding Assistance (LSWFA)
grants through the Department of Ecology. Mason County was allocated $567,760 over the 7/1/25 –
6/30/27 biennium which includes $175,352 for solid waste enforcement and $392,408 for planning and
implementation. The purpose of Local Solid Waste Financial Assistance (LSWFA) is to:
▪ Provide financial assistance for local solid and hazardous waste planning.
▪ Promote regional solutions and intergovernmental cooperation for eligible projects.
▪ Promote efficient implementation of programs contained in local solid and hazardous waste
management plans.
▪ Help local governments prevent or minimize environmental contamination through compliance
with state and local solid and hazardous waste laws and rules.
Mason County Solid Waste uses this grant to offset costs associated with the recycling and household
hazardous waste programs. These programs are free of charge to residents. Fund #402 budget pays vendors
to dispose of HHW and recycling materials and then the county is reimbursed by Ecology.
Associated Costs/Budget Impact (amount, funding source, budget amendment, etc.):
This grant reduces the ratepayer cost to carry out the County’s current household hazardous waste disposal
and recycling operations. It does not encumber the County to participate in any programs that are not
already budgeted and in operation.
Requested Action:
Request the Board authorize the Public Works Director and/or Deputy Director – Utilities and Waste
Management to sign the 2025 – 2027 Local Solid Waste Funding Assistance (LSWFA) agreement.
Attachment(s):
1. Draft LSWFA agreement 2025-2027
P&I Mason Co UW
Agreement No. SWMLSWFA-2025-MaCoUW-00276
SOLID WASTE MANAGEMENT LOCAL SOLID WASTE FINANCIAL ASSISTANCE AGREEMENT
BETWEEN
THE STATE OF WASHINGTON DEPARTMENT OF ECOLOGY
AND
MASON COUNTY - UTILITIES AND WASTE MANAGEMENT DEPARTMENT
This is a binding Agreement entered into by and between the state of Washington , Department of Ecology, hereinafter
referred to as “ECOLOGY,” and Mason County - Utilities and Waste Management Department , hereinafter referred to as
the “RECIPIENT,” to carry out with the provided funds activities described herein.
GENERAL INFORMATION
Project Title:
Total Cost:
Total Eligible Cost:
Ecology Share:
Recipient Share:
The Effective Date of this Agreement is:
The Expiration Date of this Agreement is no later than:
Project Type:
Project Short Description:
Mason County will spend $392,408.00 to continue programs that safely collect and dispose of 100 tons of household
hazardous waste from residents and provide convenient locations for collecting 1,900 tons of material for recycling.
Project Long Description:
See the Scope of Work section for more detailed information related to individual Tasks .
Overall Goal:
Provide regional solutions and intergovernmental cooperation ; prevent or minimize environmental contamination through
planning and project implementation; and comply with state and local solid and hazardous waste management plans and
laws.
$392,408.00
$392,408.00
$294,306.00
$98,102.00
07/01/2025
06/30/2027
Planning & Implementation
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Agreement No:
Project Title:
Recipient Name:
RECIPIENT INFORMATION
Organization Name:
Federal Tax ID:
UEI Number:SNAXPBGW4VR4
Mailing Address:
Contacts
Mason County - Utilities and Waste Management Department
91-6001354
100 W Public Works Dr
Shelton, WA 98584
Billing Contact
Authorized
Signatory
Project Manager
Richard Leon Dickinson
Deputy Director
100 W Public Works Drive
Shelton, WA 98584
Shelton, Washington 98584
Email: rdickinson@masoncountywa.gov
Phone: (360) 427-9670 X652
Michele Remmen
Sr. Acct. Tech
100 W Public Works Dr
Shelton, Washington 98584
Email: mremmen@masoncountywa.gov
Phone: (360) 427-9670 x566
Kevin Guijosa
Solid Waste Program Manager
100 W Public Works Dr
Shelton, Washington 98584
Email: kguijosa@masoncountywa.gov
Phone: (360) 463-2958
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Recipient Name:
Contacts
ECOLOGY INFORMATION
Mailing Address:
Physical Address:
Department of Ecology
Solid Waste Management
PO BOX 47600
Olympia, WA 98504-7600
Solid Waste Management
300 Desmond Drive SE
Lacey, WA 98503
Project
Manager
Financial
Manager
Christina Kullberg
PO Box 47775
Olympia, Washington 98504-7775
Email: CKUL461@ecy.wa.gov
Phone: (360) 999-3769
Christina Kullberg
PO Box 47775
Olympia, Washington 98504-7775
Email: CKUL461@ecy.wa.gov
Phone: (360) 999-3769
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Agreement No:
Project Title:
Recipient Name:
SCOPE OF WORK
Task Number:1 Task Cost: $80,000.00
Task Title:MRW Collection and Management
Task Description:
The RECIPIENT will continue to operate the Moderate Risk Waste (MRW) facility at the Shelton Transfer Station and three
satellite drop off sites in Belfair, Hoodsport and Union. These facilities exist to provide residents with a safe and convenient
drop off of their Household Hazardous Waste (HHW) in an effort to improve the quality of the environment by providing an
alternative to illegal dumping and or improper disposal of this material.
RECIPIENT will continue a partnership with Kitsap County Solid Waste through an interlocal agreement to accept HHW from
North Mason County residents at the Kitsap HHW facility.
RECIPIENT will follow all applicable local or state requirements to operate a MRW facility. RECIPIENT or delegate is
responsible for worker safety training.
RECIPIENT is not accepting waste from businesses that designate as Small Quantity Generators (SQG). If shipment/disposal
bills for SQG waste cannot be separated from HHW, then a fee must be charged to each business to cover disposal costs and
those fees must be itemized as a credit to the task.
RECIPIENT is not participating in the PaintCare product stewardship program. Costs, product and or materials covered by
existing product stewardship organizations such as E -Cycle Washington, LightRecycle Washington, Call2Recycle, and
PaintCare or by new product stewardship organizations that are fully implemented during this agreement period are not
reimbursable by this grant program.
RECIPIENT expects to produce and or distribute materials and must coordinate with the Ecology grant manager prior to
incurring costs.
Costs Eligible for Reimbursement
•Staff salaries and benefits, and indirect not to exceed 30%
•Contractor costs
•Supplies and tools necessary to implement the task work (description and use must be clearly communicated in the Item
Description on the Expenditures Table)
•Costs not listed here but approved in writing by ECOLOGY
Costs Ineligible for Reimbursement
•Overtime unless the individual spent 100 percent of their time on LSWFA activities in the core 40-hour work week
•Disposal costs for the management of waste accepted from businesses that designate as Small Quantity Generators
•Costs covered by existing product stewardship organizations and costs covered by new product stewardship organizations
that are fully implemented during this agreement period
•Staff participation in trainings, workshops and or conferences not pre-approved in writing by ECOLOGY
•Costs of membership in civic, business, technical and or professional organizations not pre -approved in writing by
ECOLOGY
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Recipient Name:
•Costs not supported with required documentation
Task Goal Statement:
The goal of this task is to provide residents with a safe and convenient drop off of their Household Hazardous Waste (HHW) in
an effort to improve the quality of the environment by providing an alternative to illegal dumping and or improper disposal of
this material.
Task Expected Outcome:
With the task budget, RECIPIENT estimates,
•100 tons of HHW collected and managed
Recipient Task Coordinator: Kevin Guijosa
Deliverables
MRW Collection and Management
Number Description Due Date
1.1 Task Expected Outcomes are the deliverables and achieved incrementally
throughout the biennium.
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Project Title:
Recipient Name:
SCOPE OF WORK
Task Number:2 Task Cost: $312,408.00
Task Title:Recycling Operations
Task Description:
RECIPIENT employees will operate the recycling center at the Shelton Transfer Station to collect designated recyclable
materials from residents not served by curbside collection and is also the drop off location for recyclable materials collected
curbside.
The scope of this task includes recycling activity managed or performed by RECIPIENT at a recycling center such as a transfer
station or drop box location, or at another location. See Special Terms and Conditions in this agreement.
RECIPIENT may contract for assistance with this task. Reimbursement for costs incurred by contractors to perform work
identified in this Task are subject to the same eligibility and reimbursement requirements as the RECIPIENT and require
ECOLOGY approval.
RECIPIENT expects to produce and or distribute materials and must coordinate with the Ecology grant manager prior to
incurring costs.
Costs Eligible for Reimbursement
•Staff salaries and benefits, and indirect up to 30%
•Contractor costs
•Costs not listed here but approved in writing by ECOLOGY
Costs Ineligible for Reimbursement
•Collection and disposal costs of any materials collected or advertised as collected for recycling or reuse, and or marketed
for recycling or reuse under this task
•Overtime unless the individual spent 100 percent of their time on LSWFA activities in the core 40-hour work week
•Costs covered by existing product stewardship organizations and costs covered by new product stewardship organizations
that are fully implemented during this agreement period
•Costs at collection events that are covered by product stewardship organizations
•Staff participation in trainings, workshops and or conferences not pre-approved in writing by ECOLOGY
•Costs of membership in civic, business, technical and or professional organizations not pre -approved in writing by
ECOLOGY
•Costs not supported with required documentation
Task Goal Statement:
The goal of this task is to increase the amount of material collected for recycling and diverted from disposal by providing
options for residents to recycle.
Task Expected Outcome:
With the task budget, RECIPIENT estimates,
•1,900 tons of solid waste collected for recycling
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Recipient Name:
Recipient Task Coordinator: Kevin Guijosa
Deliverables
Recycling Operations
Number Description Due Date
2.1 Task Expected Outcomes are the deliverables and achieved incrementally
throughout the biennium.
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Agreement No:
Project Title:
Recipient Name:
Title:
State
Model Toxics Control Operating Account (MTCOA)
Type:
Funding Source %:
Description:
100%
Local Solid Waste Financial Assistance
Fund: FD
Approved Indirect Costs Rate:
Recipient Match %:
InKind Interlocal Allowed:
InKind Other Allowed:
Is this Funding Distribution used to match a federal grant?
Approved State Indirect Rate: 30%
25%
No
No
No
BUDGET
Funding Distribution EG250422
NOTE: The above funding distribution number is used to identify this specific agreement and budget on payment
remittances and may be referenced on other communications from ECOLOGY. Your agreement may have multiple
funding distribution numbers to identify each budget.
Funding Title:
Funding Source:
Funding Expiration Date:
Funding Type:
Funding Effective Date:
P&I Mason Co UW
07/01/2025 06/30/2027
Grant
P&I Mason Co UW Task Total
MRW Collection and Management 80,000.00$
Recycling Operations 312,408.00$
392,408.00$Total:
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Recipient Name:
Funding Distribution Summary
Recipient / Ecology Share
Recipient Share Ecology Share TotalRecipient Match %Funding Distribution Name
$$$%294,306.00 392,408.0098,102.0025.00P&I Mason Co UW
Total $$98,102.00 294,306.00 $392,408.00
AGREEMENT SPECIFIC TERMS AND CONDITIONS
N/A
SPECIAL TERMS AND CONDITIONS
If the scope of this Agreement includes recycling activity managed or performed by the RECIPIENT at a recycling center (such
as a transfer station or drop box location) or other locations, ECOLOGY will not reimburse disposal costs for materials
collected or advertised as collected for recycling/reuse or marketed for recycling/reuse under this Agreement , unless approved
in writing by ECOLOGY. RECIPIENT must immediately notify ECOLOGY when the RECIPIENT becomes aware that
disposal of materials occurred or may occur due to the market conditions for recycled/reused materials. ECOLOGY may deny
new costs or require repayment of costs already reimbursed or remove the task from the Agreement or terminate the
Agreement.
ECOLOGY’s Solid Waste Management (SWM) program will implement a reporting assessment for all RECIPIENTs of grants
administered through the SWM program. The assessment determines the RECIPIENT reporting level required throughout the
biennium. If RECIPIENT administrative performance or changes in project circumstances trigger a reassessment , RECIPIENT
will be notified of any changes to administrative requirements.
RECIPIENT shall update the Spending Plan and Outcomes Data Collection form at least quarterly . The Spending Plan and
Outcomes Data Collection form must be completed concurrent with the submittal of each payment Request/Progress Report.
RECIPIENT shall report outcomes in a manner consistent with instructions in the Local Solid Waste Financial Assistance
guidelines.
RECIPIENT must submit within thirty (30) days after the expiration date of this Agreement , all financial (including payment
requests), performance, and other reports required by this Agreement. ECOLOGY shall have the right to deny reimbursement
of payment requests received after this date.
GENERAL FEDERAL CONDITIONS
If a portion or all of the funds for this agreement are provided through federal funding sources or this agreement is
used to match a federal grant award, the following terms and conditions apply to you.
A. CERTIFICATION REGARDING SUSPENSION, DEBARMENT, INELIGIBILITY OR VOLUNTARY
EXCLUSION:
1.The RECIPIENT/CONTRACTOR, by signing this agreement, certifies that it is not suspended, debarred, proposed for
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debarment, declared ineligible or otherwise excluded from contracting with the federal government, or from receiving
contracts paid for with federal funds. If the RECIPIENT/CONTRACTOR is unable to certify to the statements
contained in the certification, they must provide an explanation as to why they cannot.
2.The RECIPIENT/CONTRACTOR shall provide immediate written notice to ECOLOGY if at any time the
RECIPIENT/CONTRACTOR learns that its certification was erroneous when submitted or had become erroneous by
reason of changed circumstances.
3.The terms covered transaction, debarred, suspended, ineligible, lower tier covered transaction, participant, person,
primary covered transaction, principal, proposal, and voluntarily excluded, as used in this clause, have the meaning set
out in the Definitions and Coverage sections of rules implementing Executive Order 12549. You may contact
ECOLOGY for assistance in obtaining a copy of those regulations .
4.The RECIPIENT/CONTRACTOR agrees it shall not knowingly enter into any lower tier covered transaction with a
person who is proposed for debarment under the applicable Code of Federal Regulations, debarred, suspended,
declared ineligible, or voluntarily excluded from participation in this covered transaction.
5.The RECIPIENT/CONTRACTOR further agrees by signing this agreement , that it will include this clause titled
“CERTIFICATION REGARDING SUSPENSION, DEBARMENT, INELIGIBILITY OR VOLUNTARY
EXCLUSION” without modification in all lower tier covered transactions and in all solicitations for lower tier covered
transactions.
6.Pursuant to 2CFR180.330, the RECIPIENT/CONTRACTOR is responsible for ensuring that any lower tier covered
transaction complies with certification of suspension and debarment requirements.
7.RECIPIENT/CONTRACTOR acknowledges that failing to disclose the information required in the Code of Federal
Regulations may result in the delay or negation of this funding agreement, or pursuance of legal remedies, including
suspension and debarment.
8.RECIPIENT/CONTRACTOR agrees to keep proof in its agreement file , that it, and all lower tier recipients or
contractors, are not suspended or debarred, and will make this proof available to ECOLOGY before requests for
reimbursements will be approved for payment. RECIPIENT/CONTRACTOR must run a search in
<http://www.sam.gov> and print a copy of completed searches to document proof of compliance.
B. FEDERAL FUNDING ACCOUNTABILITY AND TRANSPARENCY ACT (FFATA) REPORTING
REQUIREMENTS:
CONTRACTOR/RECIPIENT must complete the FFATA Data Collection Form (ECY 070-395) and return it with the
signed agreement to ECOLOGY.
Any CONTRACTOR/RECIPIENT that meets each of the criteria below must report compensation for its five
top executives using the FFATA Data Collection Form.
·Receives more than $30,000 in federal funds under this award.
·Receives more than 80 percent of its annual gross revenues from federal funds.
·Receives more than $25,000,000 in annual federal funds.
Ecology will not pay any invoices until it has received a completed and signed FFATA Data Collection Form . Ecology is
required to report the FFATA information for federally funded agreements , including the required Unique Entity Identifier in
www.sam.gov <http://www.sam.gov/> within 30 days of agreement signature. The FFATA information will be available to
the public at www.usaspending.gov <http://www.usaspending.gov/>.
For more details on FFATA requirements, see www.fsrs.gov <http://www.fsrs.gov/>.
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C. FEDERAL FUNDING PROHIBITION ON CERTAIN TELECOMMUNICATIONS OR VIDEO SURVEILLANCE
SERVICES OR EQUIPMENT:
As required by 2 CFR 200.216, federal grant or loan recipients and subrecipients are prohibited from obligating or expending
loan or grant funds to:
1.Procure or obtain;
2.Extend or renew a contract to procure or obtain; or
3.Enter into a contract (or extend or renew a contract) to procure or obtain equipment, services, or systems that use
covered telecommunications equipment, video surveillance services or services as a substantial or essential component
of any system, or as critical technology as part of any system. As described in Public Law 115-232
<https://www.govinfo.gov/content/pkg/PLAW-115publ232/pdf/PLAW-115publ232.pdf> , section 889, covered
telecommunications equipment is telecommunications equipment produced by Huawei Technologies Company or ZTE
Corporation (or any subsidiary or affiliate of such entities).
Recipients, subrecipients, and borrowers also may not use federal funds to purchase certain prohibited equipment, systems, or
services, including equipment, systems, or services produced or provided by entities identified in section 889, are recorded in
the System for Award Management (SAM) <https://sam.gov/SAM/> exclusion list.
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GENERAL TERMS AND CONDITIONS
Pertaining to Grant and Loan Agreements With the state of Washington, Department of Ecology
GENERAL TERMS AND CONDITIONS
For DEPARTMENT OF ECOLOGY GRANTS and LOANS
07/01/2023 Version
1. ADMINISTRATIVE REQUIREMENTS
a) RECIPIENT shall follow the "Administrative Requirements for Recipients of Ecology Grants and Loans – EAGL Edition ."
(https://fortress.wa.gov/ecy/publications/SummaryPages/2301002.html)
b) RECIPIENT shall complete all activities funded by this Agreement and be fully responsible for the proper management of all
funds and resources made available under this Agreement .
c) RECIPIENT agrees to take complete responsibility for all actions taken under this Agreement , including ensuring all
subgrantees and contractors comply with the terms and conditions of this Agreement . ECOLOGY reserves the right to request
proof of compliance by subgrantees and contractors.
d) RECIPIENT’s activities under this Agreement shall be subject to the review and approval by ECOLOGY for the extent and
character of all work and services.
2. AMENDMENTS AND MODIFICATIONS
This Agreement may be altered, amended, or waived only by a written amendment executed by both parties. No subsequent
modification(s) or amendment(s) of this Agreement will be of any force or effect unless in writing and signed by authorized
representatives of both parties. ECOLOGY and the RECIPIENT may change their respective staff contacts and administrative
information without the concurrence of either party.
3. ACCESSIBILITY REQUIREMENTS FOR COVERED TECHNOLOGY
The RECIPIENT must comply with the Washington State Office of the Chief Information Officer , OCIO Policy no. 188,
Accessibility (https://ocio.wa.gov/policy/accessibility) as it relates to “covered technology.” This requirement applies to all
products supplied under the Agreement , providing equal access to information technology by individuals with disabilities,
including and not limited to web sites/pages, web-based applications, software systems, video and audio content, and electronic
documents intended for publishing on Ecology’s public web site .
4. ARCHAEOLOGICAL AND CULTURAL RESOURCES
RECIPIENT shall take all reasonable action to avoid, minimize, or mitigate adverse effects to archaeological and historic
archaeological sites, historic buildings/structures, traditional cultural places, sacred sites, or other cultural resources, hereby
referred to as Cultural Resources.
The RECIPIENT must agree to hold harmless ECOLOGY in relation to any claim related to Cultural Resources discovered ,
disturbed, or damaged due to the RECIPIENT’s project funded under this Agreement .
RECIPIENT shall:
a) Contact the ECOLOGY Program issuing the grant or loan to discuss any Cultural Resources requirements for their project :
• Cultural Resource Consultation and Review should be initiated early in the project planning process and must be completed
prior to expenditure of Agreement funds as required by applicable State and Federal requirements .
* For state funded construction, demolition, or land acquisitions, comply with Governor Executive Order 21-02, Archaeological
and Cultural Resources.
• For projects with any federal involvement, comply with the National Historic Preservation Act of 1966 (Section 106).
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b) If required by the ECOLOGY Program, submit an Inadvertent Discovery Plan (IDP) to ECOLOGY prior to implementing
any project that involves field activities. ECOLOGY will provide the IDP form.
RECIPIENT shall:
• Keep the IDP at the project site.
• Make the IDP readily available to anyone working at the project site .
• Discuss the IDP with staff, volunteers, and contractors working at the project site.
• Implement the IDP when Cultural Resources or human remains are found at the project site .
c) If any Cultural Resources are found while conducting work under this Agreement , follow the protocol outlined in the project
IDP.
• Immediately stop work and notify the ECOLOGY Program, who will notify the Department of Archaeology and Historic
Preservation at (360) 586-3065, any affected Tribe, and the local government.
d) If any human remains are found while conducting work under this Agreement , follow the protocol outlined in the project
IDP.
• Immediately stop work and notify the local Law Enforcement Agency or Medical Examiner /Coroner’s Office, the
Department of Archaeology and Historic Preservation at (360) 790-1633, and then the ECOLOGY Program.
e) Comply with RCW 27.53, RCW 27.44, and RCW 68.50.645, and all other applicable local, state, and federal laws
protecting Cultural Resources and human remains.
5. ASSIGNMENT
No right or claim of the RECIPIENT arising under this Agreement shall be transferred or assigned by the RECIPIENT .
6. COMMUNICATION
RECIPIENT shall make every effort to maintain effective communications with the RECIPIENT 's designees, ECOLOGY, all
affected local, state, or federal jurisdictions, and any interested individuals or groups.
7. COMPENSATION
a) Any work performed prior to effective date of this Agreement will be at the sole expense and risk of the RECIPIENT .
ECOLOGY must sign the Agreement before any payment requests can be submitted .
b) Payments will be made on a reimbursable basis for approved and completed work as specified in this Agreement .
c) RECIPIENT is responsible to determine if costs are eligible. Any questions regarding eligibility should be clarified with
ECOLOGY prior to incurring costs. Costs that are conditionally eligible require approval by ECOLOGY prior to expenditure .
d) RECIPIENT shall not invoice more than once per month unless agreed on by ECOLOGY .
e) ECOLOGY will not process payment requests without the proper reimbursement forms , Progress Report and supporting
documentation. ECOLOGY will provide instructions for submitting payment requests .
f) ECOLOGY will pay the RECIPIENT thirty (30) days after receipt of a properly completed request for payment.
g) RECIPIENT will receive payment through Washington State’s Office of Financial Management’s Statewide Payee Desk .
To receive payment you must register as a statewide vendor by submitting a statewide vendor registration form and an IRS W -9
form at website, https://ofm.wa.gov/it-systems/statewide-vendorpayee-services. If you have questions about the vendor
registration process, you can contact Statewide Payee Help Desk at (360) 407-8180 or email PayeeRegistration@ofm.wa.gov.
h) ECOLOGY may, at its sole discretion, withhold payments claimed by the RECIPIENT if the RECIPIENT fails to
satisfactorily comply with any term or condition of this Agreement .
i) Monies withheld by ECOLOGY may be paid to the RECIPIENT when the work described herein , or a portion thereof, has
been completed if, at ECOLOGY's sole discretion, such payment is reasonable and approved according to this Agreement , as
appropriate, or upon completion of an audit as specified herein.
j) RECIPIENT must submit within thirty (30) days after the expiration date of this Agreement, all financial, performance, and
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other reports required by this Agreement. Failure to comply may result in delayed reimbursement.
8. COMPLIANCE WITH ALL LAWS
RECIPIENT agrees to comply fully with all applicable federal, state and local laws, orders, regulations, and permits related to
this Agreement, including but not limited to:
a) RECIPIENT agrees to comply with all applicable laws, regulations, and policies of the United States and the State of
Washington which affect wages and job safety .
b) RECIPIENT agrees to be bound by all applicable federal and state laws , regulations, and policies against discrimination.
c) RECIPIENT certifies full compliance with all applicable state industrial insurance requirements .
d) RECIPIENT agrees to secure and provide assurance to ECOLOGY that all the necessary approvals and permits required
by authorities having jurisdiction over the project are obtained. RECIPIENT must include time in their project timeline for the
permit and approval processes.
ECOLOGY shall have the right to immediately terminate for cause this Agreement as provided herein if the RECIPIENT fails to
comply with above requirements.
If any provision of this Agreement violates any statute or rule of law of the state of Washington , it is considered modified to
conform to that statute or rule of law.
9. CONFLICT OF INTEREST
RECIPIENT and ECOLOGY agree that any officer, member, agent, or employee, who exercises any function or responsibility
in the review, approval, or carrying out of this Agreement, shall not have any personal or financial interest, direct or indirect, nor
affect the interest of any corporation, partnership, or association in which he/she is a part, in this Agreement or the proceeds
thereof.
10. CONTRACTING FOR GOODS AND SERVICES
RECIPIENT may contract to buy goods or services related to its performance under this Agreement . RECIPIENT shall award
all contracts for construction, purchase of goods, equipment, services, and professional architectural and engineering services
through a competitive process, if required by State law. RECIPIENT is required to follow procurement procedures that ensure
legal, fair, and open competition.
RECIPIENT must have a standard procurement process or follow current state procurement procedures . RECIPIENT may be
required to provide written certification that they have followed their standard procurement procedures and applicable state law
in awarding contracts under this Agreement .
ECOLOGY reserves the right to inspect and request copies of all procurement documentation , and review procurement
practices related to this Agreement. Any costs incurred as a result of procurement practices not in compliance with state
procurement law or the RECIPIENT's normal procedures may be disallowed at ECOLOGY’s sole discretion .
11. DISPUTES
When there is a dispute with regard to the extent and character of the work, or any other matter related to this Agreement the
determination of ECOLOGY will govern, although the RECIPIENT shall have the right to appeal decisions as provided for
below:
a) RECIPIENT notifies the funding program of an appeal request .
b) Appeal request must be in writing and state the disputed issue(s).
c) RECIPIENT has the opportunity to be heard and offer evidence in support of its appeal .
d) ECOLOGY reviews the RECIPIENT’s appeal.
e) ECOLOGY sends a written answer within ten (10) business days, unless more time is needed, after concluding the review.
The decision of ECOLOGY from an appeal will be final and conclusive , unless within thirty (30) days from the date of such
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decision, the RECIPIENT furnishes to the Director of ECOLOGY a written appeal. The decision of the Director or duly
authorized representative will be final and conclusive.
The parties agree that this dispute process will precede any action in a judicial or quasi-judicial tribunal.
Appeals of the Director's decision will be brought in the Superior Court of Thurston County . Review of the Director’s decision
will not be taken to Environmental and Land Use Hearings Office .
Pending final decision of a dispute, the RECIPIENT agrees to proceed diligently with the performance of this Agreement and in
accordance with the decision rendered.
Nothing in this Agreement will be construed to limit the parties’ choice of another mutually acceptable method , in addition to the
dispute resolution procedure outlined above.
12. ENVIRONMENTAL DATA STANDARDS
a) RECIPIENT shall prepare a Quality Assurance Project Plan (QAPP) for a project that collects or uses environmental
measurement data. RECIPIENTS unsure about whether a QAPP is required for their project shall contact the ECOLOGY
Program issuing the grant or loan. If a QAPP is required, the RECIPIENT shall:
• Use ECOLOGY’s QAPP Template/Checklist provided by the ECOLOGY, unless ECOLOGY Quality Assurance (QA)
officer or the Program QA coordinator instructs otherwise.
• Follow ECOLOGY’s Guidelines for Preparing Quality Assurance Project Plans for Environmental Studies , July 2004
(Ecology Publication No. 04-03-030).
• Submit the QAPP to ECOLOGY for review and approval before the start of the work .
b) RECIPIENT shall submit environmental data that was collected on a project to ECOLOGY using the Environmental
Information Management system (EIM), unless the ECOLOGY Program instructs otherwise. The RECIPIENT must confirm
with ECOLOGY that complete and correct data was successfully loaded into EIM , find instructions at:
http://www.ecy.wa.gov/eim.
c) RECIPIENT shall follow ECOLOGY’s data standards when Geographic Information System (GIS) data is collected and
processed. Guidelines for Creating and Accessing GIS Data are available at :
https://ecology.wa.gov/Research-Data/Data-resources/Geographic-Information-Systems-GIS/Standards. RECIPIENT, when
requested by ECOLOGY, shall provide copies to ECOLOGY of all final GIS data layers, imagery, related tables, raw data
collection files, map products, and all metadata and project documentation.
13. GOVERNING LAW
This Agreement will be governed by the laws of the State of Washington , and the venue of any action brought hereunder will be
in the Superior Court of Thurston County.
14. INDEMNIFICATION
ECOLOGY will in no way be held responsible for payment of salaries , consultant's fees, and other costs related to the project
described herein, except as provided in the Scope of Work.
To the extent that the Constitution and laws of the State of Washington permit , each party will indemnify and hold the other
harmless from and against any liability for any or all injuries to persons or property arising from the negligent act or omission of
that party or that party's agents or employees arising out of this Agreement .
15. INDEPENDENT STATUS
The employees, volunteers, or agents of each party who are engaged in the performance of this Agreement will continue to be
employees, volunteers, or agents of that party and will not for any purpose be employees, volunteers, or agents of the other
party.
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16. KICKBACKS
RECIPIENT is prohibited from inducing by any means any person employed or otherwise involved in this Agreement to give up
any part of the compensation to which he/she is otherwise entitled to or receive any fee, commission, or gift in return for award
of a subcontract hereunder.
17. MINORITY AND WOMEN’S BUSINESS ENTERPRISES (MWBE)
RECIPIENT is encouraged to solicit and recruit, to the extent possible, certified minority-owned (MBE) and women-owned
(WBE) businesses in purchases and contracts initiated under this Agreement .
Contract awards or rejections cannot be made based on MWBE participation; however, the RECIPIENT is encouraged to
take the following actions, when possible, in any procurement under this Agreement :
a) Include qualified minority and women's businesses on solicitation lists whenever they are potential sources of goods or
services.
b) Divide the total requirements, when economically feasible, into smaller tasks or quantities, to permit maximum participation
by qualified minority and women's businesses.
c) Establish delivery schedules, where work requirements permit, which will encourage participation of qualified minority and
women's businesses.
d) Use the services and assistance of the Washington State Office of Minority and Women 's Business Enterprises (OMWBE)
(866-208-1064) and the Office of Minority Business Enterprises of the U.S. Department of Commerce, as appropriate.
18. ORDER OF PRECEDENCE
In the event of inconsistency in this Agreement, unless otherwise provided herein, the inconsistency shall be resolved by giving
precedence in the following order: (a) applicable federal and state statutes and regulations; (b) The Agreement; (c) Scope of
Work; (d) Special Terms and Conditions; (e) Any provisions or terms incorporated herein by reference, including the
"Administrative Requirements for Recipients of Ecology Grants and Loans"; (f) Ecology Funding Program Guidelines; and (g)
General Terms and Conditions.
19. PRESENTATION AND PROMOTIONAL MATERIALS
ECOLOGY reserves the right to approve RECIPIENT’s communication documents and materials related to the fulfillment of
this Agreement:
a) If requested, RECIPIENT shall provide a draft copy to ECOLOGY for review and approval ten (10) business days prior to
production and distribution.
b) RECIPIENT shall include time for ECOLOGY’s review and approval process in their project timeline .
c) If requested, RECIPIENT shall provide ECOLOGY two (2) final copies and an electronic copy of any tangible products
developed.
Copies include any printed materials, and all tangible products developed such as brochures, manuals, pamphlets, videos, audio
tapes, CDs, curriculum, posters, media announcements, or gadgets with a message, such as a refrigerator magnet, and any
online communications, such as web pages, blogs, and twitter campaigns. If it is not practical to provide a copy, then the
RECIPIENT shall provide a description (photographs, drawings, printouts, etc.) that best represents the item.
Any communications intended for public distribution that uses ECOLOGY’s logo shall comply with ECOLOGY’s graphic
requirements and any additional requirements specified in this Agreement . Before the use of ECOLOGY’s logo contact
ECOLOGY for guidelines.
RECIPIENT shall acknowledge in the communications that funding was provided by ECOLOGY .
20. PROGRESS REPORTING
a) RECIPIENT must satisfactorily demonstrate the timely use of funds by submitting payment requests and progress reports to
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ECOLOGY. ECOLOGY reserves the right to amend or terminate this Agreement if the RECIPIENT does not document
timely use of funds.
b) RECIPIENT must submit a progress report with each payment request . Payment requests will not be processed without a
progress report. ECOLOGY will define the elements and frequency of progress reports .
c) RECIPIENT shall use ECOLOGY’s provided progress report format.
d) Quarterly progress reports will cover the periods from January 1 through March 31, April 1 through June 30, July 1 through
September 30, and October 1 through December 31. Reports shall be submitted within thirty (30) days after the end of the
quarter being reported.
e) RECIPIENT must submit within thirty (30) days of the expiration date of the project, unless an extension has been approved
by ECOLOGY, all financial, performance, and other reports required by the Agreement and funding program guidelines .
RECIPIENT shall use the ECOLOGY provided closeout report format.
21. PROPERTY RIGHTS
a) Copyrights and Patents. When the RECIPIENT creates any copyrightable materials or invents any patentable property
under this Agreement, the RECIPIENT may copyright or patent the same but ECOLOGY retains a royalty free , nonexclusive,
and irrevocable license to reproduce, publish, recover, or otherwise use the material(s) or property, and to authorize others to
use the same for federal, state, or local government purposes.
b) Publications. When the RECIPIENT or persons employed by the RECIPIENT use or publish ECOLOGY information ;
present papers, lectures, or seminars involving information supplied by ECOLOGY; or use logos, reports, maps, or other data
in printed reports, signs, brochures, pamphlets, etc., appropriate credit shall be given to ECOLOGY.
c) Presentation and Promotional Materials. ECOLOGY shall have the right to use or reproduce any printed or graphic
materials produced in fulfillment of this Agreement , in any manner ECOLOGY deems appropriate. ECOLOGY shall
acknowledge the RECIPIENT as the sole copyright owner in every use or reproduction of the materials .
d) Tangible Property Rights. ECOLOGY's current edition of "Administrative Requirements for Recipients of Ecology Grants
and Loans," shall control the use and disposition of all real and personal property purchased wholly or in part with funds
furnished by ECOLOGY in the absence of state and federal statutes , regulations, or policies to the contrary, or upon specific
instructions with respect thereto in this Agreement .
e) Personal Property Furnished by ECOLOGY. When ECOLOGY provides personal property directly to the RECIPIENT
for use in performance of the project, it shall be returned to ECOLOGY prior to final payment by ECOLOGY . If said property
is lost, stolen, or damaged while in the RECIPIENT's possession, then ECOLOGY shall be reimbursed in cash or by setoff by
the RECIPIENT for the fair market value of such property .
f) Acquisition Projects. The following provisions shall apply if the project covered by this Agreement includes funds for the
acquisition of land or facilities:
1. RECIPIENT shall establish that the cost is fair value and reasonable prior to disbursement of funds provided for in this
Agreement.
2. RECIPIENT shall provide satisfactory evidence of title or ability to acquire title for each parcel prior to disbursement of
funds provided by this Agreement. Such evidence may include title insurance policies, Torrens certificates, or abstracts, and
attorney's opinions establishing that the land is free from any impediment, lien, or claim which would impair the uses intended by
this Agreement.
g) Conversions. Regardless of the Agreement expiration date , the RECIPIENT shall not at any time convert any equipment ,
property, or facility acquired or developed under this Agreement to uses other than those for which assistance was originally
approved without prior written approval of ECOLOGY. Such approval may be conditioned upon payment to ECOLOGY of
that portion of the proceeds of the sale, lease, or other conversion or encumbrance which monies granted pursuant to this
Agreement bear to the total acquisition, purchase, or construction costs of such property.
22. RECORDS, AUDITS, AND INSPECTIONS
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RECIPIENT shall maintain complete program and financial records relating to this Agreement , including any engineering
documentation and field inspection reports of all construction work accomplished.
All records shall:
a) Be kept in a manner which provides an audit trail for all expenditures.
b) Be kept in a common file to facilitate audits and inspections.
c) Clearly indicate total receipts and expenditures related to this Agreement .
d) Be open for audit or inspection by ECOLOGY, or by any duly authorized audit representative of the State of Washington ,
for a period of at least three (3) years after the final grant payment or loan repayment, or any dispute resolution hereunder.
RECIPIENT shall provide clarification and make necessary adjustments if any audits or inspections identify discrepancies in the
records.
ECOLOGY reserves the right to audit, or have a designated third party audit, applicable records to ensure that the state has
been properly invoiced. Any remedies and penalties allowed by law to recover monies determined owed will be enforced.
Repetitive instances of incorrect invoicing or inadequate records may be considered cause for termination.
All work performed under this Agreement and any property and equipment purchased shall be made available to ECOLOGY
and to any authorized state, federal or local representative for inspection at any time during the course of this Agreement and for
at least three (3) years following grant or loan termination or dispute resolution hereunder.
RECIPIENT shall provide right of access to ECOLOGY, or any other authorized representative, at all reasonable times, in
order to monitor and evaluate performance, compliance, and any other conditions under this Agreement .
23. RECOVERY OF FUNDS
The right of the RECIPIENT to retain monies received as reimbursement payments is contingent upon satisfactory performance
of this Agreement and completion of the work described in the Scope of Work .
All payments to the RECIPIENT are subject to approval and audit by ECOLOGY , and any unauthorized expenditure(s) or
unallowable cost charged to this Agreement shall be refunded to ECOLOGY by the RECIPIENT .
RECIPIENT shall refund to ECOLOGY the full amount of any erroneous payment or overpayment under this Agreement .
RECIPIENT shall refund by check payable to ECOLOGY the amount of any such reduction of payments or repayments within
thirty (30) days of a written notice. Interest will accrue at the rate of twelve percent (12%) per year from the time ECOLOGY
demands repayment of funds.
Any property acquired under this Agreement , at the option of ECOLOGY, may become ECOLOGY's property and the
RECIPIENT's liability to repay monies will be reduced by an amount reflecting the fair value of such property.
24. SEVERABILITY
If any provision of this Agreement or any provision of any document incorporated by reference shall be held invalid , such
invalidity shall not affect the other provisions of this Agreement which can be given effect without the invalid provision , and to
this end the provisions of this Agreement are declared to be severable .
25. STATE ENVIRONMENTAL POLICY ACT (SEPA)
RECIPIENT must demonstrate to ECOLOGY’s satisfaction that compliance with the requirements of the State Environmental
Policy Act (Chapter 43.21C RCW and Chapter 197-11 WAC) have been or will be met. Any reimbursements are subject to
this provision.
26. SUSPENSION
When in the best interest of ECOLOGY, ECOLOGY may at any time, and without cause, suspend this Agreement or any
portion thereof for a temporary period by written notice from ECOLOGY to the RECIPIENT . RECIPIENT shall resume
performance on the next business day following the suspension period unless another day is specified by ECOLOGY.
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27. SUSTAINABLE PRACTICES
In order to sustain Washington’s natural resources and ecosystems , the RECIPIENT is fully encouraged to implement
sustainable practices and to purchase environmentally preferable products under this Agreement .
a) Sustainable practices may include such activities as: use of clean energy, use of double-sided printing, hosting low impact
meetings, and setting up recycling and composting programs.
b) Purchasing may include such items as: sustainably produced products and services, EPEAT registered computers and
imaging equipment, independently certified green cleaning products, remanufactured toner cartridges, products with reduced
packaging, office products that are refillable , rechargeable, and recyclable, 100% post-consumer recycled paper, and toxic free
products.
For more suggestions visit ECOLOGY’s web page, Green Purchasing,
https://ecology.wa.gov/Regulations-Permits/Guidance-technical-assistance/Sustainable-purchasing.
28. TERMINATION
a) For Cause
ECOLOGY may terminate for cause this Agreement with a seven (7) calendar days prior written notification to the
RECIPIENT, at the sole discretion of ECOLOGY, for failing to perform an Agreement requirement or for a material breach of
any term or condition. If this Agreement is so terminated, the parties shall be liable only for performance rendered or costs
incurred in accordance with the terms of this Agreement prior to the effective date of termination .
Failure to Commence Work. ECOLOGY reserves the right to terminate this Agreement if RECIPIENT fails to commence work
on the project funded within four (4) months after the effective date of this Agreement, or by any date mutually agreed upon in
writing for commencement of work, or the time period defined within the Scope of Work .
Non-Performance. The obligation of ECOLOGY to the RECIPIENT is contingent upon satisfactory performance by the
RECIPIENT of all of its obligations under this Agreement. In the event the RECIPIENT unjustifiably fails, in the opinion of
ECOLOGY, to perform any obligation required of it by this Agreement , ECOLOGY may refuse to pay any further funds,
terminate in whole or in part this Agreement, and exercise any other rights under this Agreement .
Despite the above, the RECIPIENT shall not be relieved of any liability to ECOLOGY for damages sustained by ECOLOGY
and the State of Washington because of any breach of this Agreement by the RECIPIENT . ECOLOGY may withhold
payments for the purpose of setoff until such time as the exact amount of damages due ECOLOGY from the RECIPIENT is
determined.
b) For Convenience
ECOLOGY may terminate for convenience this Agreement , in whole or in part, for any reason when it is the best interest of
ECOLOGY, with a thirty (30) calendar days prior written notification to the RECIPIENT, except as noted below. If this
Agreement is so terminated, the parties shall be liable only for performance rendered or costs incurred in accordance with the
terms of this Agreement prior to the effective date of termination .
Non-Allocation of Funds. ECOLOGY’s ability to make payments is contingent on availability of funding . In the event funding
from state, federal or other sources is withdrawn, reduced, or limited in any way after the effective date and prior to the
completion or expiration date of this Agreement, ECOLOGY, at its sole discretion, may elect to terminate the Agreement, in
whole or part, or renegotiate the Agreement, subject to new funding limitations or conditions. ECOLOGY may also elect to
suspend performance of the Agreement until ECOLOGY determines the funding insufficiency is resolved . ECOLOGY may
exercise any of these options with no notification or restrictions, although ECOLOGY will make a reasonable attempt to provide
notice.
In the event of termination or suspension, ECOLOGY will reimburse eligible costs incurred by the RECIPIENT through the
effective date of termination or suspension. Reimbursed costs must be agreed to by ECOLOGY and the RECIPIENT . In no
event shall ECOLOGY’s reimbursement exceed ECOLOGY’s total responsibility under the Agreement and any amendments .
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If payments have been discontinued by ECOLOGY due to unavailable funds , the RECIPIENT shall not be obligated to repay
monies which had been paid to the RECIPIENT prior to such termination .
RECIPIENT’s obligation to continue or complete the work described in this Agreement shall be contingent upon availability of
funds by the RECIPIENT's governing body.
c) By Mutual Agreement
ECOLOGY and the RECIPIENT may terminate this Agreement, in whole or in part, at any time, by mutual written agreement.
d) In Event of Termination
All finished or unfinished documents, data studies, surveys, drawings, maps, models, photographs, reports or other materials
prepared by the RECIPIENT under this Agreement, at the option of ECOLOGY, will become property of ECOLOGY and the
RECIPIENT shall be entitled to receive just and equitable compensation for any satisfactory work completed on such
documents and other materials.
Nothing contained herein shall preclude ECOLOGY from demanding repayment of all funds paid to the RECIPIENT in
accordance with Recovery of Funds, identified herein.
29. THIRD PARTY BENEFICIARY
RECIPIENT shall ensure that in all subcontracts entered into by the RECIPIENT pursuant to this Agreement , the state of
Washington is named as an express third party beneficiary of such subcontracts with full rights as such .
30. WAIVER
Waiver of a default or breach of any provision of this Agreement is not a waiver of any subsequent default or breach , and will
not be construed as a modification of the terms of this Agreement unless stated as such in writing by the authorized
representative of ECOLOGY.
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