HomeMy WebLinkAbout2025/07/14 - Briefing PacketMASON COUNTY COMMISSIONER BRIEFING INFORMATION
FOR THE WEEK OF
July 14, 2025
In the spirit of public information and inclusion, the attached is a draft of information for
Commissioner consideration and discussion at the above briefing.
This information is subject to change, additions and/or deletion, and is not all inclusive of
what will be presented to the Commissioners.
Please see draft briefing agenda for schedule.
Commission meetings are live streamed at http://www.masonwebtv.com/ and public comment is accepted
via email msmith@masoncountywa.gov; mail to Commissioners Office, 411 N 5th Street, Shelton, WA
98584; or phone at (360) 427-9670 ext. 419. If you need to listen to the Commission meeting via
telephone, please provide your telephone number to the Commissioners’ office no later than 4:00 p.m. the
Friday before the meeting. If special accommodations are needed, contact the Commissioners' office at
Shelton (360) 427-9670 ext. 419
Briefing Agendas are subject to change, please contact the Commissioners’ office for the most recent
version.
Last printed 07/09/25 at 4:29 PM
BOARD OF MASON COUNTY COMMISSIONERS
DRAFT BRIEFING MEETING AGENDA
411 North Fifth Street, Shelton WA 98584
Week of July 14, 2025
Monday
Noon WA State Association of Counties Zoom Meeting*
Virtual Assembly
*This is being noticed as a Special Commission meeting because a quorum of the Mason County Commission may
attend this event and notification is provided per Mason County Code Chapter 2.88.020 - Special Meetings.
Monday, July 14, 2025
Zoom link available on the Mason County website
Commission Chambers
Times are subject to change, depending on the amount of business presented
9:00 A.M. Closed Session – RCW 42.30.140(4) Labor Discussion
10:00 A.M. Executive Session - RCW 42.30.110 (1)(c) Real Estate
10:20 A.M. Central Services – Travis Adams
10:50 A.M. Sheriff’s Office – Chief Dracobly & Chief Hanson
11:00 A.M. Public Health – Melissa Casey
11:10 A.M. Community Development – Kell Rowen
11:25 A.M. Public Works – Loretta Swanson
Utilities & Waste Management
Commissioner Discussion – as needed
Mason County Administrator
411 N 5th Street
Shelton, WA 98584
(360) 427-9670 ext. 419
Mason County Commissioner
Briefing Items from County Administrator
July 14, 2025
Specific Items for Review
→ Comprehensive Economic Development Strategy (CEDS) List – Travis Adams
→ Defense and indemnification request – Nichole Wilston
→ Air conditioning unit for server room in Building 10 – Kelly Frazier
→ Jail Study grant closeout – Jennifer Beierle
→ June 2025 financial report – Jennifer Beierle
Administrator Updates
Commissioner Discussion
→ Angela Avery Law contract – Cmmr. Trask
→ Calendar updates
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No.
From: Travis Adams Ext: 530
Department: County Administrator Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): July 14, 2025 Agenda Date(s): July 22, 2025
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other
(Please ensure proper internal review channels have been followed, this is the responsibility of the
requesting Department)
Item:
Comprehensive Economic Development Strategy List
Background/Executive Summary:
The Comprehensive Economic Development Strategy (CEDS) list is a public infrastructure project list
that is developed annually by the Economic Development Council (EDC). Sponsors provide information
on their projects related to community need, project readiness, probability of being funded, project
location, and number of jobs created. Projects must be sponsored by a government entity to qualify for the
CEDS process and are broken into construction-ready and planning categories.
The EDC notifies public entities that applications are being accepted. Staff then compiles a draft list of
projects which is presented to the EDC Board of Directors for approval and then submitted to the County.
Associated Costs/Budget Impact (amount, funding source, budget amendment, etc.):
Total amount of project costs is $171,003,209.27. About ten percent (10%) of the funding has been
secured by the sponsor agencies.
Public Outreach:
Public solicitation.
Requested Action:
Approval of the Resolution adopting the 2025-2026 Comprehensive Economic Development Strategy
(CEDS) list as recommended by the Economic Development Council (EDC).
Attachment(s):
Resolution
Project List
Resolution No.
A RESOLUTION ESTABLISHING THE COMPREHENSIVE ECONOMIC
DEVELOPMENT STRATEGY PROJECT LIST FOR 2025-2026
WHEREAS, in agreement between Mason County and the Economic Development Council
(EDC), one of the tasks is to compile the Comprehensive Economic Development Strategy (CEDS) list for
Mason County, Washington; and,
WHEREAS, the EDC has solicited suggested projects from local Mason County jurisdictions and
community groups for possible infrastructure improvements to enhance economic sustainability throughout
Mason County; and,
WHEREAS, State Legislature has authorized Mason County to retain .09 percent of retail sales
taxes annually for economic development projects; and,
WHEREAS, eligibility for funding must be demonstrated by a list of projects; and,
WHEREAS, the EDC has recommended a list of projects which updates the current infrastructure
needs which the Commissioners have reviewed; and,
WHEREAS, the Commissioners have identified the following list and priorities as listed in Exhibit
A; and,
NOW, THEREFORE, BE IT RESOLVED, that the Board of County Commissioners of Mason
County hereby adopts the attached list of priorities for inclusion in the 2025-2026 CEDS publication.
DATED this 22nd day of July, 2025.
ATTEST:
________________________________
McKenzie Smith, Clerk of the Board
APPROVED AS TO FORM:
________________________________
Tim Whitehead, Chief Deputy Prosecuting
Attorney
BOARD OF COUNTY COMMISSIONERS
MASON COUNTY, WASHINGTON
___________________________________
Sharon Trask, Chair
___________________________________
Pat Tarzwell, Vice-Chair
___________________________________
Randy Neatherlin, Commissioner
Lead Organization Partnerships Project Title Project Type Total Cost
% of
secured
funding
Secured
Funding Funding Request
Funding From
State, Federal,
Other
Phase Area of County
Year
Added
Belfair Water District #1 NA Romance Hill Booster Station Skit Replacement Utilities, Public Safety, Econ Dev $ 190,000.00 20.00% $ 38,000.00 $ 152,000.00 Belfair Water Construction Romance Hill Booster Station 400 NE Romance
Hill
2025
Belfair Water District #1 Providing labor for local contractors Belfair Water Lower Shop Equipment Storage Utilities;Protecting the Rate Payers investments in
Vehicles and Equipment
$ 125,000.00 20.00% $ 25,000.00 $ 100,000.00 Belfair Water Dist
Revenue
Construction Urban Growth Area 2025
City of Shelton Squaxin Island Tribe, Port of Shelton, Mason
County
North Diversion Sewer Lift Station and Force Main Utilities, Land Use, Environmental, Economic
Development
$ 1,150,000.00 5.00% $ 575,000.00 $ 1,092,500.00 City Rates & GFC's,
possibly city rates &
Construction Urban Growth Area 2021
Mason County Public Works Mason County is obligated to accommodate
construction as a condition of the WSDOT
Belfair Sewer Utility Relocation - SR 3 Fish Barrier Removal
Projects
Utilities, Transportation, Environmental $ 500,000.00 0.00% $ - $ 300,000.00 Local and Community
Grant, DOE Water
Construction Belfair UGA N/A
Mason County Public Works Local and Community Grant, DOE Water
Quality Grant/Loan, USDA Grant/Loan.
Belfair Sewer Utility Relocation - SR 3 Fish Barrier Removal
Projects
Utilities, Transportation, Environmental $ 500,000.00 0.00% $ - $ 300,000.00 Local and Community
Grant, DOE Water
Construction Belfair UGA N/A
Mason County Public Works DOT, Mason Transit, Utilities are potential
partners or stakeholders. No partnerships
Trails Road Alternative – Rasor Road Extension Utilities, Transportation, Public Safety, Land Use,
Economic Development
$ 2,500,000.00 0.00% $ - $ 3,750,000.00 County Road Fund,
CDBG, RID
Construction Urban Growth Area 2018
Mason County Public Works Yes. Coordination required with WSDOT. Log Yard W – Freight Upgrade Transportation, Public Safety, Economic
Development
$ 3,100,000.00 0.00% $ - $ 3,000,000.00 FMSIB Construction Urban Growth Area N/A
Mason County Public Works Yes. This project will require
coordination/approval with the Navy,
SR3 Freight Corridor – Romance Hill Connector Utilities, Transportation, Public Safety, Land Use,
Economic Development
$ 8,000,000.00 1.25% $ 100,000.00 $ 7,900,000.00 Transportation Grants;
private ROW donations
Construction Urban Growth Area 2018
Mason County PUD No. 1 Washington State Department of Health Lake Arrowhead Main Line Replacement Utilities;Public Safety $ 2,508,257.80 50.00% $ 1,254,128.90 $ 1,254,128.90 DWSRF, ARPA, PUD Fundi Construction Rural Activity Center (e.g. Union, Hoodsport,
Taylor Town)
2021
Mason County PUD No. 1 Washington State Department of Health Shadowood Reservoir & Booster Station Utilities;Public Health $ 2,700,000.00 46.30% $ 1,250,000.00 $ 450,000.00 DWSRF, Cap Budget & PU Construction Urban Growth Area (UGA) 2021
Mason County PUD No. 1 Washington State Department of Health Canal View Water Systems Rehabilitation Utilities;Public Safety;Environmental $ 660,000.00 35.47% $ 234,125.00 $ 425,875.00 DWSRF, PUD Funds Construction Rural Activity Center (e.g. Union, Hoodsport,
Taylor Town)
2021
Mason County PUD No. 1 No Union Regional Water System Consolidation: Project F
Alderbrook Mainline Replacement
Utilities;Public Safety;Environmental $ 490,000.00 17.76% $ 87,000.00 $ 403,000.00 PUD No. 1 funds Construction Rural Activity Center (e.g. Union, Hoodsport,
Taylor Town)
2020
Mason County PUD No. 1 Yes, FD 6, AGYC, Public works board Union Regional Water System Consolidation: Project A:
Manzanita Water Reservoirs
Utilities;Public Safety $ 4,100,000.00 22.90% $ 905,796.63 $ 3,194,203.37 PWB Grant/Loan and PUDConstruction Rural Activity Center (e.g. Union, Hoodsport,
Taylor Town)
2022
Mason County PUD No. 1 Yes. Union Regional Water System Consolidation: Project D
"Manzanita Reservoir Mainline"
Utilities;Environmental $ 500,000.00 0.00% $ - $ 500,000.00 PWB Grant/Loan and PUDConstruction Rural Activity Center (e.g. Union, Hoodsport,
Taylor Town)
2020
Mason County PUD No. 1 Skokomish Tribe Grid Resilience Project- South Substations Transmission Loop
Feed
Utilities;Public Safety $ 1,723,000.00 0.00% $ - $ 1,723,000.00 None at this time Construction Urban Growth Area (UGA) 2025
Mason County PUD No. 1 WA St. Dept. of Health Twanoh Water System Consolidation Utilities;Environmental;Public Health $ 100,000.00 0.00% $ - $ 100,000.00 None at this time Construction Urban Growth Area (UGA) 2025
Mason PUD 3 State, Federal RURAL BROADBAND - FIBERHOODS Utilities;Public Safety;Healthcare;Economic
Development
$ 3,000,000.00 25.00% $ 750,000.00 $ 2,250,000.00 State, Federal Construction Rural Unincorporated Area 2018
Mason PUD 3 State, Federal WSDOT & Mason County Fish Barrier Removal Projects Utilities;Transportation;Environmental $ 250,000.00 50.00% $ 121,250.00 $ 128,750.00 State, Internal Construction Rural Unincorporated Area 2021
Port of Grapeview None Port of Grapeview Facility Maintenance and Improvements Trails;Environmental;Economic
Development;Waterfront Infrastructure
35,000.00$ 28.00% 10,000.00$ 25,000.00$ Port of Grapeview
Operating Funds
Construction Rural Unincorporated Area N/A
Port of Allyn None Oyster House Museum Relocation Parks & Trails;Economic Development;Tourism $ 712,000.00 78.00% $ 560,000.00 $ 152,000.00 Washington State
Department of
Construction Urban Growth Area (UGA) 2020
Port of Allyn None Port Security and Safety Public Safety $ 60,000.00 0.00% $ - $ 60,000.00 Any Loans or Grant
opportunities available
Construction Urban Growth Area (UGA) 2020
City of Shelton The Squaxin Island Tribe, Port of Shelton,
and Mason County support the proposal.
City of Shelton Main Wastewater Treatment Plant CAAMP
Compliance Phase 2, Backup Disinfection Construction
Utilities, Public Safety, Land Use, Environmental,
Economic Development
$ 1,000,000.00 10.00% $ 100,000.00 $ 900,000.00 City Utility Rates and
Facility Charges
Design Urban Growth Area (UGA) 2024
City of Shelton WSDOT Cross Town Trail Transportation, Parks & Trails $ 3,400,000.00 16.91% $ 575,000.00 $ 2,825,000.00 City & State Resources Design Urban Growth Area (UGA) 2024
City of Shelton The Port of Shelton and Mason County
support this proposal.
Shelton Springs Road Sewer Trunk (Main) Line, Tarragon
Avenue to Blevins Road
Utilities, Public Safety, Land Use, Environmental,
Economic Development
$ 3,200,000.00 28.13% $ 900,000.00 $ 2,300,000.00 State and Federal Grants Design Urban Growth Area (UGA) 2024
Mason County Public Works Yes. This project will require review and
coordination amongst many entities
Belfair Water Reclamation Facility Expansion Utilities, Public Safety, Environmental, Economic
Development
$1,600,000
planning and
10% -
Planning
$ 160,000.00 $ 1,440,000.00 Belfair utility rates, DOE
Water Quality
Design Belfair UGA 2018
Mason County Public Works Developers, Transit, Road Fund, Utilities SR3 Freight Corridor – Log Yard Transportation, Land Use, Economic Development $ 2,500,000.00 0.00% $ - $3 million includes
round about
Road fund or Legislative
action
Design Urban Growth Area (UGA) 2018
Port of Allyn None Well Consolidation & WSP Update Utilities, Economic Development $ 125,000.00 100.00% $ 125,000.00 $ 10,000.00 Any available grant or
loan opportunities, EPA
Design Urban Growth Area (UGA) 2025
Mason County PUD No. 1 DOH source water protection plan Alderbrook Lower Aquifer Testing Utilities;Environmental $ 400,000.00 24.00% $ 96,000.00 $ 304,000.00 DOH Sourcewater Protect Design Rural Activity Center (e.g. Union, Hoodsport,
Taylor Town)
2022
Mason County PUD No. 1 WA DNR, US Forest Service, US Department
of Energy, WA Department of Commerce,
Jorstad Substation & Exit Feeders Utilities;Public Safety;Public Health $ 12,558,000.00 25.88% $ 3,250,000.00 $ 9,308,000.00 Federal Grant, PUD ReservDesign Rural Activity Center (e.g. Union, Hoodsport,
Taylor Town)
2021
Mason County PUD No. 1 Hood Canal Communications Grid Resilience Project- Hwy 101 Pole Replacements &
Reconductoring
Utilities;Public Safety;Environmental $ 2,025,956.00 0.00% $ - $ 2,025,956.00 None at this time Design Rural Activity Center (e.g. Union, Hoodsport,
Taylor Town)
2025
Mason County PUD No. 1 Hood Canal Communications Grid Resilience Project- Beacon Point URD Rebuild & Rural
Broadband Expansion
Utilities;Economic Development $ 2,407,059.00 0.00% $ - $ 2,407,059.00 None at this time Design Rural Activity Center (e.g. Union, Hoodsport,
Taylor Town)
2025
Mason County PUD No. 1 Hood Canal Communications Grid Resilience Project- Hwy 106 OH to URD Conversion &
Rural Broadband Upgrades
Utilities;Public Safety $ 8,000,000.00 0.00% $ - $ 8,000,000.00 None at this time Design Rural Activity Center (e.g. Union, Hoodsport,
Taylor Town)
2025
Mason County PUD No. 1 Mason County Public Works, Skokomish
Tribe and Mason County Conservation
Grid Resilience Project- Skokomish Valley Rebuild & Equipment
Relocation (Flood Plain)
Utilities;Public Safety $ 3,169,897.00 0.00% $ - $ 3,169,897.00 None at this time Design Rural Activity Center (e.g. Union, Hoodsport,
Taylor Town)
2025
Mason County PUD No. 1 WA St. Dept. of Health Arcadia Estates Water System Improvements Utilities;Public Safety;Environmental $ 829,420.00 0.00% $ - $ 829,420.00 None at this time Design Rural Activity Center (e.g. Union, Hoodsport,
Taylor Town)
2025
Mason County PUD No. 1 WA St. Dept. of Health Harstene Retreat Water System Improvements Utilities;Public Safety;Environmental $ 829,420.00 0.00% $ - $ 829,420.00 None at this time Design Rural Activity Center (e.g. Union, Hoodsport,
Taylor Town)
2025
Mason County PUD No. 1 WA St. Dept. of Health View Ridge Heights Water System Improvements Utilities;Public Safety;Environmental;Public health $ 250,000.00 0.00% $ - $ 250,000.00 None at this time Design Urban Growth Area (UGA) 2025
2025-2026 COMMUNITY AND ECONOMIC DEVELOPMENT STRATEGIES PROJECT LIST
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Mason County PUD No. 1 WA St. Dept. of Health Viewcrest Beach Water System Improvements Utilities;Public Safety;Environmental;Public Health $ 1,400,000.00 50.00% $ 700,000.00 $ 700,000.00 DWSRF Design Rural Activity Center (e.g. Union, Hoodsport,
Taylor Town)
2025
Belfair Water District #1 There is not much in the way of community
partnership on this project, other than it
Upper shop replacement Utilities $ 427,000.00 24.00% $ 102,000.00 $ 325,000.00 District Funds Planning Urban Growth Area (UGA) 2025
Belfair Water District #1 NA Well 1 Booster Pump Replacement and upgrade Utilities $ 150,000.00 20.00% $ 30,000.00 $ 120,000.00 Belfair Water Planning Urban Growth Area (UGA) 2025
City of Shelton Local Non-profits Homeless resident mitigation site Public Safety $ 2,000,000.00 0.00% $ - $ 2,000,000.00 TBD - Possible State &
Federal Grants
Planning TBD 2025
City of Shelton WSDOT and Mason County are supportive
of the project as it would aid in moving
Wallace Kneeland Boulevard and Shelton Springs Road
Roundabout
Transportation , Public Safety $ 2,550,000.00 0.00% $ - $ 2,550,000.00 TBD - Possible State &
Federal Grants
Planning Urban Growth Area (UGA) 2025
City of Shelton WSDOT and Mason County are supportive
of the concept as it would aid in safely and
Wallace Kneeland Boulevard and North 13th Street
Roundabout
Transportation, Public Safety $ 2,550,000.00 0.00% $ - $ 2,550,000.00 TBD - Possible State &
Federal Grants
Planning Urban Growth Area (UGA) 2025
City of Shelton The project is supported by the Squaxin
Island Tribe, Port of Shelton, and Mason
Water Relamation Plant Sprayfield Conversion for Effluent
Disposal
Utilities, Public Safety, Land Use, Environmental,
Economic Development
$ 2,900,000.00 10.00% $ 290,000.00 $ 2,610,000.00 City Utility Rates and
Facility Charges
Planning Urban Growth Area (UGA) 2024
City of Shelton The Squaxin Island Tribe, Port of Shelton,
and Mason County support this project
Water Reclamation Plant Substandard Effluent Disposal Utilities, Public Safety, Land Use, Environmental,
Economic Development
$ 2,000,000.00 10.00% $ 200,000.00 $ 1,800,000.00 City Utility Rates and
Facility Charges
Planning Urban Growth Area (UGA) 2024
City of Shelton None Membrane Treatment Plant Phase 2 Capacity Expansion
Design and Construction
Utilities, Public Safety, Land Use, Environmental,
Economic Development
$ 9,500,000.00 5.00% $ 475,000.00 $ 9,025,000.00 City Utility Rates and
Facility Charges
Planning Urban Growth Area (UGA) 2024
City of Shelton Benefits Port of Shelton customers and
Squaxin Tribe treaty rights.
Water Reclamation Plant Membrane Filter Capacity
Replacements in Tanks 1 & 2, Design & Construction
Utilities, Land Use, Environmental, Economic
Development
$ 5,500,000.00 5.00% $ 275,000.00 $ 5,225,000.00 City Rates & GFCs Planning Urban Growth Area (UGA) 2021
City of Shelton Central Mason Fire Department Upper Angleside Pressure Zone 1 Million Gallon Water
Reservoir Design and Construction
Utilities, Public Safety, Land Use, Environmental,
Economic Development
$ 6,500,000.00 0.00% $ - 6,500,000.00$ Undetermined -Possible
State & Federal Grants
Planning Urban Growth Area (UGA) 2024
City of Shelton Central Mason Fire Department Upper Mountain View Pressure Zone 500,000 gallon elevated
water reservoir design and construction
Utilities, Public Safety, Land Use, Environmental,
Economic Development
$ 4,800,000.00 7.00% $ 336,000.00 4,464,000.00$ City of Shelton Utility
Rates and Facility
Planning Urban Growth Area (UGA) 2024
City of Shelton Mason Transit Authority 7th Street Reconstruction Cota Street to Alder Street and traffic
signal improvements at 7th Street and Railroad Avenue
Transportation, Public Safety, Economic
Development
$ 2,500,000.00 10.00% $ 250,000.00 2,250,000.00$ City Gas Tax, TBD Funds Planning Urban Growth Area (UGA) 2021
City of Shelton Mason Transit Authority Mason Transit Authority (MTA) Bus Mall, Franklin Street
Reconstruction (7th to 4th), 5th Street Reconstruction (Franklin
Transportation $ 1,700,000.00 10.00% $ 170,000.00 1,530,000.00$ State and Federal
Grants, City Gas Tax and
Planning Urban Growth Area (UGA) 2024
City of Shelton PUD3, Private Developers Canyon Creek Pedestrian and Utility Bridge Utilities, Transportation, Public Safety, Land Use,
Parks & Trails, Economic Development
$ 5,000,000.00 0.00% $ - 5,000,000.00$ City Utility Rates, GFC's,
and Traffic Benefit
Planning Urban Growth Area (UGA) 2024
City of Shelton Central Mason Fire Department Mountain View Pressure Zone 1 Million Gallon Water Reservoir
Design and Construction
Utilities, Public Safety, Land Use, Environmental,
Economic Development
$ 6,500,000.00 7.00% $ 455,000.00 $ 6,045,000.00 City Utility Rates and
Facility Charges
Planning Urban Growth Area (UGA) 2024
Mason County Public Works Yes. Coordination with WSDOT necessary
for intersection improvements on the state
Lakeland Drive/SR 3 Intersection Improvement Transportation, Public Safety, Economic
Development
Project Total:
$2,400,000.
0.00% $ - $50,000 for Planning
phase. $2,400,000 for
Road Fund - Planning
Phase. Road Fund -
Planning Belfair UGA N/A
Mason County Public Works WSDOT, City of Shelton Deegan Shelton Matlock Transportation, Public Safety, Land Use, Economic
Development
$ 2,000,000.00 1.00% Project
proponent
$ 2,000,000.00 Impact fee dollars from
development
Planning MP 1.537 Shelton Matlock Road N/A
Mason County Public Works Multi Agency SR 3/North Bay/Wade Intersection Improvement Utilities, Public Safety All Phases:
$3,500,000.
0.00% $ - $50,000 for the
planning phase
Road Fund - Planning
phase. Road Fund/Grant -
Planning Belfair UGA N/A
Mason PUD 3 Advanced Stream, Hood Canal
Communications, iFiber (Ziply), NoaNet,
Rasor & Alderwood Rd Rural Broadband Fiberhood Utilities $ 2,300,000.00 0.00% $ - $ 2,300,000.00 State, Federal Planning Rural Unincorporated Area 2023
Mason PUD 3 Advanced Stream, Hood Canal
Communications, iFiber (Ziply), NoaNet,
Hartstene Pointe Rural Broadband Fiberhood Utilities $ 5,000,000.00 0.00% $ - $ 5,000,000.00 State, Federal Planning Rural Unincorporated Area 2023
Mason PUD 3 Hood Canal Salmon Enhancement Group,
residents
Hood Canal Submarine Cable Replacement Utilities;Land Use $ 5,000,000.00 0.00% $ - $ 5,000,000.00 State, Federal Planning Rural Unincorporated Area 2022
Mason PUD 3 Energy Northwest, WSDOT, MTA, OCCU,
City of Shelton
Electric Vehicle Infrastructure Utilities;Transportation;Economic Development $ 100,000.00 0.00% $ - $ 100,000.00 State Planning Urban Growth Area (UGA) 2020
Mason PUD 3 City of Shelton, Mason County, WSDOT,
Homeowners Associations
LED Streetlighting Improvements Utilities;Transportation;Public Safety;Parks &
Trails;Environmental
$ 100,000.00 0.00% $ - $ 100,000.00 State Planning Rural Unincorporated Area 2020
Mason PUD 3 Mason County Fire Departments,
Department of Natural Resources, Home
Wildfire Prevention Measures Utilities;Public Safety;Environmental $ 1,000,000.00 0.00% $ - $ 1,000,000.00 State, Federal Planning Rural Unincorporated Area N/A
Mason PUD 3 Committed Private Partner, Mason County,
residents
Olympic Ridge Substation Utilities;Economic Development $ 12,000,000.00 0.00% $ - $ 12,000,000.00 State, Federal Planning Urban Growth Area (UGA) 2020
Mason PUD 3 Bonneville Power Administration Cushman Substation Utilities $ 4,000,000.00 40.00% $ 1,600,000.00 $ 2,400,000.00 State, Federal, System
Capacity Fees
Planning Rural Unincorporated Area N/A
Mason PUD 3 Bonneville Power Administration, Local
Developers, Port of Shelton, City of Shelton,
Shelton UGA Electrical Capacity Project Utilities $ 10,000,000.00 12.00% $ 1,200,000.00 $ 8,800,000.00 State, Federal, System
Capacity Fees
Planning Urban Growth Area (UGA) 2020
Port of Allyn Yes, the Non-profit Hood Canal Salmon
Enhancement Group is jointly developing
Sweetwater Creek Water Wheel Park Parks & Trails, Economic Development $ 1,600,000.00 3.00% $ 50,000.00 $ 1,550,000.00 North Mason Rotary
Community Foundation
Planning Urban Growth Area (UGA) 2025
Port of Shelton New or potentially existing tenants may
benefit from upgraded rail in adding to their
Rail Upgrades Transportation;Public Safety;Land Use;Economic
Development
$ 3,000,000.00 0.00% $ - $ 3,000,000.00 Planning Urban Growth Area (UGA) 2025
Port of Shelton Yes - FAA may be a partner agency in this
project.
Future Aviation Business Park Utilities;Transportation;Land
Use;Environmental;Economic Development
$ 2,000,000.00 0.00% $ - $ 2,000,000.00 NA Planning Urban Growth Area (UGA) 2018
Port of Shelton Private business with interest in utilizing the
runway for corporate business.
Runway Length Extension Transportation;Land Use;Economic Development $ 4,000,000.00 0.00% $ - $ 4,000,000.00 Planning Urban Growth Area (UGA) 2025
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Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No.
From: Nichole Wilston Ext: 643
Department: Human Resources Risk Management Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): July 14, 2025 Agenda Date(s): July 22, 2025
Internal Review: ☐ Finance ☐ Human Resources ☒ Legal ☐ IT ☒ Risk ☐ Other
(Please ensure proper internal review channels have been followed, this is the responsibility of the
requesting Department)
Item:
The following Mason County Officers, Employee’s and former Employee’s, pursuant to Mason County
Ordinance 06-18, request for Defense & Indemnification coverage assigned by the County as named
defendants in the case of John L Corrigan, Sr. v Mason County, et al., case no. 25-2-00390-23,served upon the
county on June 30, 2025 via Auditor’s Office: Stephen Greer, Patsy Robinson, and Anne Mullen.
Background/Executive Summary:
Per Ordinance No. 06-18, Mason County Policy and Procedure for Defense and Indemnity of Employees any
officer, employee or volunteer who is subject to a claim for damages may request that Mason County authorize
and provide the defense of the claim. The Board of County Commissioners shall authorize the payment for the
defense and any nonpunitive monetary judgment awarded in the case as outlined in the Ordinance arising from
acts or omissions while performing or in good faith purporting to perform his or her official duties.
Per Ordinance No. 06-18 Mason County reserves the right to pay punitive monetary judgments entered against
any of the named defendant’s, until, and if, a judgment is awarded.
Associated Costs/Budget Impact (amount, funding source, budget amendment, etc.):
Public Outreach:
Requested Action:
Approval of the following Mason County Officers, Employee’s and former Employee’s, pursuant to Mason
County Ordinance 06-18, request for Defense & Indemnification coverage assigned by the County as named
defendants in the case of John L Corrigan, Sr. v Mason County, et al., case no. 25-2-00390-23,served upon the
county on June 30, 2025 via Auditor’s Office: Stephen Greer, Patsy Robinson, and Anne Mullen
Attachment(s):
John L Corrigan, Sr. v Mason County, et al., case no. 25-2-00390-23 on file with Clerk of the Board
REQUEST FOR DEFENSE OF OFFICERS AND EMPLOYEES OF MASON COUNTY
NAME OF CASE: CASE NUMBER: _
COURT: _
EMPLOYEE/OFFICER REQUESTING DEFENSE:
COMPLAINT – ATTACH COPIES OF ALL DOCUMENTS RECEIVED.
DATE COMPLAINT WAS RECEIVED:
FROM WHOM RECEIVED:
_
_
REQUEST FOR DEFENSE:
PURSUANT TO MASON COUNTY ORDINANCE NUMBER 06-18, I AM REQUESTING THAT MASON
COUNTY PROVIDE FOR MY DEFENSE AND ANY NONPUNITIVE AT COUNTY EXPENSE.
I UNDERSTAND AND AGREE THAT IF ANY TIME I FAIL TO COOPERATE WITH THE PROSECUTING
ATTORNEY’S OFFICE OR OTHER ATTORNEY RETAINED BY THE COUNTY OR, IF EVIDENCE INDICATES
THAT I WAS NOT ACTING EITHER IN GOOD FAITH OR WITHIN THE SCOPE OF MY OFFICIAL COUNTY
DUTIES, THE COUNTY MAY WITHDRAW ITS DEFENSE IN WRITING. I FURTHER UNDERSTAND AND AGREE
THAT I MAY NOT ENGAGE IN ANY OF THE FOLLOWING ACTS REGARDING THIS CASE UNLESS
SPECIFICALLY AUTHORIZED BY THE PROSECUTING ATTORNEY’S OFFICE OR OTHER AGENCY
REPRESENTING ME ON BEHALF OF THE COUNTY:
(1)NEGOTIATE OR OTHERWISE AFFECT THE SETTLEMENT OF THE CASE;
(2)MAKE AN ADMISSION OF LIABILITY
(3)DISCUSS THE CASE WITH PERSONS WHO ARE NOT AN ELECTED OFFICIAL, DEPARTMENT
HEAD, PROSECUTOR, ANOTHER COUNTY EMPLOYEE INVOLVED IN THE CASE, OR OTHER
ASSIGNED ATTORNEY.
_____________ _____________________________________________________
DATE OFFICER/EMPLOYEE/VOLUNTEER REQUESTING DEFENSE
Mason County Board of County Commissioners authorize payment for the defense and any non-punitive
monetary judgment for based on the Ordinance 06-18. Mason County reserves the
right to pay punitive monetary judgement entered against until a judgement has been
awarded.
☐APPROVED DATE: ___________
☐DENIED DATE: ___________
__________________________________________________________
COUNTY COMMISSION CHAIR
JOHN L CORRIGAN vs MASON COUNTY et al.25-2-00390-23
MASON COUNTY SUPERIOR COURT
JUDGE STEPHEN D. GREER
06/30/2025
Nichole Wilston
Risk Manager
Mason County Risk Management
JUDGE STEPHEN D. GREER
JUDGE STEPHEN D. GREER
Docusign Envelope ID: DC759481-0F48-420D-8403-546A5C1C9A34
7/7/2025
REQUEST FOR DEFENSE OF OFFICERS AND EMPLOYEES OF MASON COUNTY
NAME OF CASE: CASE NUMBER: _
COURT: _
EMPLOYEE/OFFICER REQUESTING DEFENSE:
COMPLAINT – ATTACH COPIES OF ALL DOCUMENTS RECEIVED.
DATE COMPLAINT WAS RECEIVED:
FROM WHOM RECEIVED:
_
_
REQUEST FOR DEFENSE:
PURSUANT TO MASON COUNTY ORDINANCE NUMBER 06-18, I AM REQUESTING THAT MASON
COUNTY PROVIDE FOR MY DEFENSE AND ANY NONPUNITIVE AT COUNTY EXPENSE.
I UNDERSTAND AND AGREE THAT IF ANY TIME I FAIL TO COOPERATE WITH THE PROSECUTING
ATTORNEY’S OFFICE OR OTHER ATTORNEY RETAINED BY THE COUNTY OR, IF EVIDENCE INDICATES
THAT I WAS NOT ACTING EITHER IN GOOD FAITH OR WITHIN THE SCOPE OF MY OFFICIAL COUNTY
DUTIES, THE COUNTY MAY WITHDRAW ITS DEFENSE IN WRITING. I FURTHER UNDERSTAND AND AGREE
THAT I MAY NOT ENGAGE IN ANY OF THE FOLLOWING ACTS REGARDING THIS CASE UNLESS
SPECIFICALLY AUTHORIZED BY THE PROSECUTING ATTORNEY’S OFFICE OR OTHER AGENCY
REPRESENTING ME ON BEHALF OF THE COUNTY:
(1)NEGOTIATE OR OTHERWISE AFFECT THE SETTLEMENT OF THE CASE;
(2)MAKE AN ADMISSION OF LIABILITY
(3)DISCUSS THE CASE WITH PERSONS WHO ARE NOT AN ELECTED OFFICIAL, DEPARTMENT
HEAD, PROSECUTOR, ANOTHER COUNTY EMPLOYEE INVOLVED IN THE CASE, OR OTHER
ASSIGNED ATTORNEY.
_____________ _____________________________________________________
DATE OFFICER/EMPLOYEE/VOLUNTEER REQUESTING DEFENSE
Mason County Board of County Commissioners authorize payment for the defense and any non-punitive
monetary judgment for based on the Ordinance 06-18. Mason County reserves the
right to pay punitive monetary judgement entered against until a judgement has been
awarded.
☐APPROVED DATE: ___________
☐DENIED DATE: ___________
__________________________________________________________
COUNTY COMMISSION CHAIR
JOHN L CORRIGAN vs MASON COUNTY et al.25-2-00390-23
MASON COUNTY SUPERIOR COURT
ANNE MULLEN
06/30/2025
Nichole Wilston
Risk Manager
Mason County Risk Management
ANNE MULLEN
ANNE MULLEN
Docusign Envelope ID: AA06910F-779C-4A30-9A1D-547294252547
7/7/2025
REQUEST FOR DEFENSE OF OFFICERS AND EMPLOYEES OF MASON COUNTY
NAME OF CASE: CASE NUMBER: _
COURT: _
EMPLOYEE/OFFICER REQUESTING DEFENSE:
COMPLAINT – ATTACH COPIES OF ALL DOCUMENTS RECEIVED.
DATE COMPLAINT WAS RECEIVED:
FROM WHOM RECEIVED:
_
_
REQUEST FOR DEFENSE:
PURSUANT TO MASON COUNTY ORDINANCE NUMBER 06-18, I AM REQUESTING THAT MASON
COUNTY PROVIDE FOR MY DEFENSE AND ANY NONPUNITIVE AT COUNTY EXPENSE.
I UNDERSTAND AND AGREE THAT IF ANY TIME I FAIL TO COOPERATE WITH THE PROSECUTING
ATTORNEY’S OFFICE OR OTHER ATTORNEY RETAINED BY THE COUNTY OR, IF EVIDENCE INDICATES
THAT I WAS NOT ACTING EITHER IN GOOD FAITH OR WITHIN THE SCOPE OF MY OFFICIAL COUNTY
DUTIES, THE COUNTY MAY WITHDRAW ITS DEFENSE IN WRITING. I FURTHER UNDERSTAND AND AGREE
THAT I MAY NOT ENGAGE IN ANY OF THE FOLLOWING ACTS REGARDING THIS CASE UNLESS
SPECIFICALLY AUTHORIZED BY THE PROSECUTING ATTORNEY’S OFFICE OR OTHER AGENCY
REPRESENTING ME ON BEHALF OF THE COUNTY:
(1)NEGOTIATE OR OTHERWISE AFFECT THE SETTLEMENT OF THE CASE;
(2)MAKE AN ADMISSION OF LIABILITY
(3)DISCUSS THE CASE WITH PERSONS WHO ARE NOT AN ELECTED OFFICIAL, DEPARTMENT
HEAD, PROSECUTOR, ANOTHER COUNTY EMPLOYEE INVOLVED IN THE CASE, OR OTHER
ASSIGNED ATTORNEY.
_____________ _____________________________________________________
DATE OFFICER/EMPLOYEE/VOLUNTEER REQUESTING DEFENSE
Mason County Board of County Commissioners authorize payment for the defense and any non-punitive
monetary judgment for based on the Ordinance 06-18. Mason County reserves the
right to pay punitive monetary judgement entered against until a judgement has been
awarded.
☐APPROVED DATE: ___________
☐DENIED DATE: ___________
__________________________________________________________
COUNTY COMMISSION CHAIR
JOHN L CORRIGAN vs MASON COUNTY et al.25-2-00390-23
MASON COUNTY SUPERIOR COURT
PATSY ROBINSON
06/30/2025
Nichole Wilston
Risk Manager
Mason County Risk Management
PATSY ROBINSON
PATSY ROBINSON
Docusign Envelope ID: 0D11BB35-8BCA-4E57-9E9B-381623327D4B
7/7/2025
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No.
From: Jennifer Beierle Ext: 532
Department: Central Services Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): 7/14/2025 Agenda Date(s): 7/22/2025
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other
(This is the responsibility of the requesting Department)
Item:
Close out Jail Study CDBG Grant and approve de-obligation of funds
Background/Executive Summary:
The Department of Commerce awarded Mason County $999,100 in the form of a CDBG Grant on July 1,
2023 to fund a study for locating, planning, and designing a Community Justice Center. Mason County
contracted with BRCA - TreanorHL to complete the study. The final report was prepared on October 14,
2024 and all invoices for services have been paid.
The total amount of the contract with BCRA-TreanorHL was $780,000. The amount expended was
$653,632.11. A total of $345,467.89 of the grant funds remain unspent and will be de-obligated.
Budget Impact (amount, funding source, budget amendment, etc.):
N/A
Public Outreach:
N/A
Requested Action:
Approve the close out of the grant and allow the County Administrator to sign the Closeout De-
Obligation Certification.
Attachment(s):
Closeout De-Obligation Certification
Mason County Justice Center Study
Mason County Justice Center | Pre-Design Study
October 14, 2024
Mason County
Community Justice Center
PRE-DESIGN STUDY
BCRA PROJECT No. 23150.00.00
Agency: Mason County
Prepared by: BCRA/Treanor
MASON COUNTY BOARD OF COMMISSIONERS
Randy Neatherlin, Chair
Kevin Shutty, Vice Chair
Sharon Trask
MASON COUNTY PROJECT MANAGER
Mark Neary, County Administrator
Mason County
Phone: (360) 427-9670 ext. 530
Email: mneary@masoncountywa.gov
CONSULTANT TEAM
BCRA, Prime Architect, Mental Health
Treanor, Justice Planner
Equity Is, Mental Health
Hargis, Engineering, Mechanical, Electrical, Plumbing, Telecommunications and Security
PCS, Structural Engineering
BCRA, Civil Engineering
BCRA, Land Use Planning
RC Cost Group, Cost Estimating
Sage Geotechnical, Geotechnical Engineering
Mason County Justice Center Study
Mason County Justice Center | Pre-Design Study
CLIENT TEAM
Mason County / Facilities, Finance and Analytics Administration
Mark Neary, MC County Administrator
Shane Shoeneberg, Corrections Lieutenant, Mason County
Ryan Spurling, Sheriff, MCSO
Kevin Hanson, Jail Chief, MCSO
Travis Adams, Under Sheriff, MCSO
Jason Bean-Mortinson, Thurston-Mason BH-ASO
Steven Krager, Health Officer, Mason County Public Health
David Windom, Director of MC Public Health
David Gervais, OHRS
Chris Kostad, Police Chief, SPD
Christina Muller-Shinn, MC Public Health
Melissa Casey, Mason County Community Health Manager
Jonathon Hill, Mason County Administrative Services Manager
CONSULTANTS
DJ Dean, BCRA
Jim Wolch, BCRA
Lorraine Glynn, BCRA
Hannah Morrow, BCRA
Hannah Minas, BCRA
Jeff Lane, Treanor
Madeline Poertner, Treanor
Stacey Wiseman, Treanor
Elizabeth Perry, Equity Is
Tasha Irvine, Equity Is
Luke Heath, PCS Structural
Andy Cluness, RC Cost Group
Mark Richardson, RC Cost Group
Matt Strain, Hargis Engineers, Mechanical
Erik Stearns, Hargis Engineers, Electrical
Ben Helms, Hargis Engineers, Telecommunications and Security
Calvin McCaughan, Sage Geotechnical
Acknowledgments
Mason County Justice Center | Pre-Design Study
Table of Contents
1. Executive Summary
Overall Approach .............................................................................................................6
2. Existing Site and Facility Analysis
Zoning and Code Summary .........................................................................................11
3. Design Concepts and Program Development
Visioning Session .............................................................................................................13
Project Goals ....................................................................................................................14
Architectural Building Assessment ..........................................................................16
Functional Building Assessment ...............................................................................18
Structural Building Assessment ...............................................................................23
Mechanical Systems Assessment ............................................................................25
Electrical Systems Assessment ................................................................................31
Telecommunication & Security Systems Assessment ......................................34
Site Assessment .............................................................................................................37
Jail - Data Analysis ........................................................................................................38
Jail - Space Program ....................................................................................................47
Jail - Concept Development Alternatives .............................................................52
Jail - Plan Diagrams ......................................................................................................53
Jail - New Option ...........................................................................................................56
4. Project Recommendation (Preferred Approach)
Project Narrative ............................................................................................................58
Overall Site Plans ...........................................................................................................59
Jail - Preferred Approach ............................................................................................61
Jail - Program ..................................................................................................................62
Behavioral Health - Preferred Approach ................................................................64
Behavioral Health - Program ......................................................................................65
Preliminary LEED Analysis ..........................................................................................66
Preliminary LEED Scorecard ......................................................................................68
Operations and Staffing ...............................................................................................71
Jail - Staffing Plan Analysis ............................................................................71
Behavioral Health - Operations and Staffing ..........................................76
Behavioral Health - Staffing Plan Analysis ...............................................80
Behavioral Health - Operations Costs........................................................83
Behavioral Health - Funding Considerations ............................................84
Phased Approach Analysis ..........................................................................................86
Mason County Justice Center | Pre-Design Study
Table of Contents
Appendices
A - Meeting Minutes
A1 - Kick Off Meeting
A2 - User Group Workshop Meeting
A3 - Facility Findings
A4 - Adjacency Workshop
A5 - Programming Workshop
A6 - LEED Workshop
A7 - Pre-Application Meeting
A8 - Pre-Design Report Draft Presentation
B - Staffing and Operations
C - Intake Behavioral Health Tracking
D - New Jail Space Program
E - Existing Jail Staffing Analysis
F - Structural Report
G - Final Cost Model for Preferred Approach
H - Preliminary LEED Analysis
I - Preliminary Geotech Report
Mason County Justice Center | Pre-Design Study
6 Mason County Justice Center | Pre-Design Study
1. Executive Summary
Existing Conditions
Jail:
The existing Mason County Jail is located in downtown
Shelton, Washington, adjacent to the Mason County
Superior Courthouse and within a few blocks of the
Mason County District Courthouse. The jail, originally
designed in 1982 with a capacity of approximately 40 beds,
has increased capacity over the years through additional
beds in the housing units and an addition in 2002. The
physical plant remains in relatively fair Existing Conditions
Overview
In early 2024, the Mason County Commissioners
commissioned BCRA/Treanor to study and evaluate
existing county adult jail, mental health and substance
use disorder services and propose a facility and
operational solution to address current and future needs
for these services.
The County is seeking a single campus solution of
integrated services that creates a facility that will
address criminal justice, mental health and substance use
disorder in a comprehensive way, that promote seamless
transitions between services, reduce recidivism, enhance
mental health outcomes, and foster recovery from
substance use.
The County would like to focus on leveraging the
synergies of co-located services to enhance the
efficacy of interventions, improve the quality of life for
individuals served, and ultimately promote safer, healthier
communities.
7Mason County Justice Center | Pre-Design Study
Existing Conditions
Jail cont.:
condition with a few components, such as the building
control system and electrical system original to the
facility, requiring replacement. The two-story addition in
2002 requires additional structural reinforcement to the
roof and metal decking. Operationally, the jail includes
eight (8) housing units utilizing indirect supervision with
minimal centralized programs and services. This limits
opportunities for reentry services, counseling, group
programs, and other educational, religious, and/or mental
health programs.
Jail staff communicated to the design team that a major
challenge they currently face is that the current prisoner
population include a significant number of individuals
with mental health and/or substance use disorder issues.
The jail facility is not designed or is the staff trained to
provide treatment or programs to individuals with these
types of issues.
Mental Health and Substance Use Disorder:
An assessment was made of available existing mental
health and substance use disorder (SUD) services
available in Mason County. This included a review of
available data, interviews and discussions with County
service providers and County Staff. The following
services were identified as being significant needs.
These services include acute withdrawal services, crisis
stabilization and MAT/MOUD (Medication assisted
Treatment/ Medications for opioid use disorder).
Based on the discussions, facility assessment, and
information gathered over the six-month process,
the design team prepared and presented options
to stakeholders for an integrated campus solution.
A preferred option selected by the Mason County
stakeholders was developed further with a conceptual
cost estimate.
Proposed Solutions
Jail:
OPTION 1 | JAIL EXPANSION
Executive Summary
Renovate the portion of the facility built as the addition
in 2002 for proper structural reinforcing and to provide an
expansion to the medical clinic, programs, work release
housing, and staff support within two stories. Construct
a new 24 Bed behavioral health housing within the secure
perimeter for Acute Care, SUD/MAT Services, and Mental
Health Step-down housing. This single-story expansion
would consist of approximately 17,000 square feet and
connect to the existing jail by converting one, 4-bed
housing unit in the center of the existing housing area
for circulation to the expansion housing. The secure
treatment housing area include bedrooms with separate
living/dining spaces, a centralized dedicated behavioral
health professional nurse station and support services
such as interview and/or stabilization rooms.
W CEDAR ST
MASON
COUNTY
EXISTING JAIL
SECOND FLOOR
STAFF
ENTRANCE
ALT SENTENCING HOUSING ENTRANCE
CLINIC
LAUNDRY
PROGRAMSSENTENCING
STAFF SUPPORT +TRAININGV CIRC / SUPPORT
12 BE
D
H
O
U
S
I
N
G
(ACU
T
E
&
S
U
D
/
M
A
T
)
12 BED HOUSING
(ACUTE & MH)
NURSE/ STAFF
COU
R
T
Y
A
R
D
COURTYARD
PUBLIC
ENTRANCE
CIRCULATION
CIRCULATION
4 BED HOUSING (CSU)
COURTYARDNURSE/STAFF
STAFF
SERVICES
SUPPORT SERVICES 12 BED HOUSING (SUD)
MAIN ENTRANCE
VEHICULAR SALLYPORT ENTRANCE
CONNECTION TO EXPANSION HOUSING
0 15 30 60
1" = 15'-0" SCALE:
0 15 30 60
1" = 15'-0" SCALE:
PLAN NORTH
8 Mason County Justice Center | Pre-Design Study
Executive Summary
The third option to provide expanded housing, programs
and services for the jail explores demolishing the existing
facility and constructing a new, purpose-built jail at the
current site. This option requires a temporary relocation
of the in-custody population to an adjacent secure facility
to demolish the existing jail. Construct a new secure jail
facility to right-size all housing, programs, services, and
administrative/staff support spaces. Housing includes four
housing units operating as indirect supervision with the
provision to incorporate direct supervision in the future if
recommended by the facility, and three behavioral health
housing units for Acute Care, SUD/MAT Services, and
Mental Health Step-down housing. The secure treatment
housing area include bedrooms with separate living/
dining spaces and a centralized dedicated behavioral
health professional nurse station and support services
such as interview and/or stabilization rooms. This option
achieves adjacencies for Intake, Medical Clinic, Housing,
and Programs. Provide proper square footage allocation
for Administration, Staff Support, and Building Support
Services, such as Food Service, Laundry, and Building
Storage.
Renovate the portion of the facility built as the addition
in 2002 for proper structural reinforcing and four (4)
existing housing units to provide recommended programs,
housing, and staff support. A small portion of the
renovation includes a two-story component for building
services, work release housing, and staff support. The
remainder of the renovation and expansion includes the
medical clinic, programs, and the secure behavioral health
housing for Acute Care, SUD/MAT Services, and Mental
Health Step-down housing. The secure treatment housing
areas bedrooms with separate living/dining spaces and
a centralized dedicated behavioral health professional
nurse station and support services such as interview and/
or stabilization rooms. The renovation covers a majority
of the existing jail facility requiring a detailed phasing
plan and reduces the overall capacity to 70 beds plus
work release housing. Additional housing capacity could
be explored in this option through expansion to the south.
Although this option reduces capacity, the expanded
medical clinic maintains adjacency to Intake, behavioral
health housing, and the existing housing units.
OPTION 3 | JAIL REPLACEMENTOPTION 2 | EXPANSION/CELL REDUCTION
W CEDAR ST
MASON
COUNTY EXISTING JAIL
PROGRAMS
COURTYARD
COURTYARD
SUD/MAT HOUSING 8 BEDS
STEP DOWN
HOUSING
8 BEDS
ACUTE CARE HOUSING, 8 BEDS
COURTYARD
ENTRANCE
/ V CIRC
STAFF SUPPORT
HEALTH CLINIC
LAUNDRY
REENTRY
SERVICES
COURTYARD
STAFF CIRC
BEHAVIORAL HEALTHSTAFF SUPPORT
INTAKE
SECOND FLOOR
CIRC
ALT SENTENCING/WORK RELEASE
STAFF/WORK RELEASE ENTRANCE
PUBLIC
ENTRANCE
CIRCULATION
PUBLIC ENTRANCE
4 BED HOUSING (CSU)
NURSE/STAFF
STAFF SERVICES
SUPPORT SERVICES 12 BED HOUSING (SUD)
COURTYARD
VEHICULAR SALLYPORT
ENTRANCE
N
4
T
H
S
T
N
5
T
H
S
T
0 15 30 60
1" = 15'-0" SCALE:
0 15 30 60
1" = 15'-0" SCALE:
PLAN NORTH
MED/MAX HOUSING16 BEDS
MIN/MED HOUSING20 BEDS
FEMALE HOUSING20 BEDS
STEP DOWN HOUSING4 BEDS
STEP DOWN HOUSING4 BEDS
ALT SENTENCING / WORK RELEASE HOUSING
CENTRAL CONTROL
ACUTE CARE HOUSING8 BEDS
SUD/MAT HOUSING8 BEDS
BH STAFF STATION
CLINIC AND
PROGRAMS
INTAKE/ADMISSIONS
FOOD SERVICE & LAUNDRY
STAFF SUPPORT
ADMIN & SUPPORTBUILDING SERVICES
PUBLIC
LOBBY
MAX HOUSING16 BEDS
CO STAFF STATION
COURTYARD
COURTYARD
COURTYARD
PUBLIC ENTRANCE
STAFF ENTRANCE
BUILDING SERVICES
VEHICULAR SALLYPORT ENTRANCE
ALT SENTENCING ENTRANCE
9Mason County Justice Center | Pre-Design Study
Mental Health and
Substance Use Disorder (SUD)
OPTION 1 | SEPARATED NURSE STATION
16 Bed Hybrid Crisis Stabilization and Acute Withdrawal
services. This option includes a four-bedroom crisis
stabilization unit with a living/dining area, seclusion suite,
and nurse station for CSU staff. Adjacent to that is a
twelve bedroom substance use disorder unit with a larger
living/dining areas, consult rooms, and an SUD nurse
station. Both units would have a dedicated courtyard
for exercise. Support spaces for the entire facility would
include a warming kitchen, treatment offices, staff
offices, and a public lobby.
OPTION 2 | COMMON NURSE STATION
N
4
T
H
S
T
W CEDAR ST
4 BED HOUSING (CSU)
COURTYARDNURSE BOH
SERVICES
STAFF SERVICES
SUPPORT SERVICES 12 BED HOUSING (SUD)
NURSE
NURSEMAIN ENTRANCE
0 15 30 60
1" = 15'-0" SCALE:
0 15 30 60
1" = 15'-0" SCALE:
PLAN NORTH
Executive Summary
16 Bed Hybrid Crisis Stabilization and Acute Withdrawal,
and public continuum of care services. This option
includes a four-bedroom crisis stabilization unit with a
living/dining spaces, and a seclusion suite. A 12-bedroom
SUD program would be adjacent to that with living/
dining spaces, treatment rooms, and a dedicated outdoor
area. Between the two programs, a secure divider would
provide opportunity for the SUD program to utilize the
four bedrooms on the CSU side if required. A shared nurse
station would divide the two programs in order to provide
the ability for staff to serve and have a clear line of sight
of the two sides.
The public-facing portion of the facility would have an
open lobby with staff offices as well as conference rooms
to be available for classes or public outreach programs.
Preferred Options
Jail:
OPTION 1 | JAIL EXPANSION
Mental Health/SUD:
OPTION 2 | COMMON NURSE STATION
W CEDAR ST
MASON COUNTY EXISTING JAIL
SECOND FLOOR
STAFF ENTRANCE
ALT SENTENCING HOUSING ENTRANCE
CLINIC
LAUNDRY
PROGRAMSSENTENCING
STAFF SUPPORT +TRAININGV CIRC / SUPPORT
12 B
E
D
H
O
U
S
I
N
G
(ACU
T
E
&
S
U
D
/
M
A
T
)
12 BED HOUSING (ACUTE & MH)
NURSE/ STAFF
COU
R
T
Y
A
R
D
COURTYARD
PUBLIC
ENTRANCE
CIRCULATION
CIRCULATION
4 BED HOUSING (CSU)
COURTYARDNURSE/STAFF
STAFF SERVICES
SUPPORT
SERVICES 12 BED HOUSING (SUD)
MAIN
ENTRANCE
VEHICULAR SALLYPORT ENTRANCE
CONNECTION TO EXPANSION HOUSING
0 15 30 60
1" = 15'-0" SCALE:
0 15 30 60
1" = 15'-0" SCALE:
PLAN NORTH
W CEDAR ST
MASON
COUNTY
EXISTING JAIL
E
E
CLINIC
LAUNDRY
PROGRAMSSENTENCING
STAFF SUPPORT +
TRAINING
12 B
E
D
H
O
U
S
I
N
G
(ACU
T
E
&
S
U
D
/
M
A
T
)
12 BED HOUSING
(ACUTE & MH)
NURSE/ STAFF
COU
R
T
Y
A
R
D
COURTYARD
PUBLIC
ENTRANCE
CIRCULATION
CIRCULATION
4 BED HOUSING (CSU)
COURTYARDNURSE/STAFF
STAFF SERVICES
SUPPORT SERVICES 12 BED HOUSING (SUD)
MAIN ENTRANCE
VEHICULAR SALLYPORT
ENTRANCE
CONNECTION TO EXPANSION HOUSING
0 15 30 60
1" = 15'-0" SCALE:
0 15 30 60
1" = 15'-0" SCALE:
PLAN NORTH
W CEDAR ST
MASON
COUNTY
EXISTING
JAIL
SECOND FLOOR
STAFF ENTRANCE
ALT SENTENCING
HOUSING ENTRANCE
CLINIC
LAUNDRY
PROGRAMSSENTENCING
STAFF SUPPORT +TRAININGV CIRC / SUPPORT
12 B
E
D
H
O
U
S
I
N
G
(ACU
T
E
&
S
U
D
/
M
A
T
)
12 BED HOUSING
(ACUTE & MH)
NURSE/ STAFF
COU
R
T
Y
A
R
D
COURTYARD
PUBLIC
ENTRANCE
CIRCULATION
CIRCULATION
4 BED HOUSING (CSU)
COURTYARDNURSE/STAFF
STAFF SERVICES
SUPPORT SERVICES 12 BED HOUSING (SUD)
MAIN ENTRANCE
VEHICULAR SALLYPORT ENTRANCE
CONNECTION TO EXPANSION HOUSING
0 15 30 60
1" = 15'-0" SCALE:
0 15 30 60
1" = 15'-0" SCALE:
PLAN NORTH
10 Mason County Justice Center | Pre-Design Study
Executive Summary
Project Timeline Summary
This project schedule assumes that the capital project costs of the project would be funded by grants and the 2025-
2027 state of Washington biennium budget.
• Design and permitting would commence in September of 2025 and be complete by April of 2027.
• Construction would begin in May of 2027.
• Project would be complete and closed out by December of 2028.
Cost Summary and Recommendations Construction Cost Total Project Cost
Jail Option 1- Expansion $20,755,573 $28,020,024
Jail Option 2 - Expansion /Cell Reduction Not Recommended Not Recommended
Jail Option 3 – Jail Replacement $52,667,166 $71,100,674
Behavioral Health/SUD – Option 1 Separated Nurse Station $13,318,383 $17,979,817
Behavioral Health/SUD - Option 2 Common Nurse Station $13,318,383 $17,979,817
Recommendations
JAIL OPTION 1 EXPANSION
This option is the recommended jail option. It allows the existing jail to continue operations in its existing location
while additions and renovations are being constructed. It provides the requested behavioral health/SUD services for
incarcerated individuals and would create the desired therapeutic environment inside the jail. Currently, due to space
and program limitations, these services cannot be successfully implemented. This option also provides some flexibility
in the extent of renovations to existing areas based on available funds. It also provides some operational scalability as
well. Programs could be phased in over time to ensure cost benefits balance with operational costs.
This option, in conjunction with the new separate new behavioral health/SUD facility constructed on the property to
the south creates a criminal justice campus, providing a strong pathway to rehabilitation for convicts, and prevention
for individuals outside the jail. Potential operational savings could be utilized by sharing Behavioral Health SUD
specialists, food service, and other support elements between the buildings. The location of the jail relative to the
courthouse is also a benefit to keeping transportation costs low.
BEHAVIORAL HEALTH/SUD FACILITY OPTION 2 COMMON NURSE STATION
Option 2 is the recommended Behavioral Health/SUD. While both options are similar, option two provides the most
flexibility in programming. The Crisis Stabilization model’s financial viability, as detailed later in the report, has been
evolving and is challenging for counties to fund operation. The design and operation of the facility need to be flexible
so that the beds can be utilized as either SUD or stabilization.
The design features central living rooms, patient bedrooms, and support areas that open into a centralized space
eliminating corridors and pinch points. The Nurse Station would be designed to be approachable for patients and safe
for staff. Dedicated staff spaces are located to facilitate workflow and supervision of patients. An enclosed exterior
space is provided.
11Mason County Justice Center | Pre-Design Study
2. Existing Site and Facility Analysis
Zoning and Code Summary
PROJECT DESCRIPTION:
Redevelopment of Mason County Criminal Justice Center
Facilities in the City of Shelton, WA.
JURISDICTION:
City of Shelton, WA
PARCEL ID: SITE ADDRESS: SITE AREA:
320195102001 419 North 4th Street 1.98 ac
416 North 4th Street
411 North 4th Street
414 North 5th Street
320195107005 426 West Cedar Street 0.28 ac
320195107007 303 North 4th Street 0.28 ac
ZONE:
(CR-V) Commercial / Residential – Valley
City Shelton Zoning Map
City of Shelton Zoning Code (Chapt. 20.12)
12 Mason County Justice Center | Pre-Design Study
Zoning and Code Summary
OVERLAY:
None
PERMITTED USES:
Group Homes, Health Services, Medical & Dental Offices,
Social Services, Personal Services
Shelton Permitted Use Table
CONDITIONAL USES:
Public Facilities, Commercial Parking Lots/Structures
Shelton Conditional Use Table
LOT SIZE, SETBACKS, BUILDING HEIGHT, & SIZE IN THE
CR-V ZONE (Table 20.06.030)
Dimensions:
Minimum lot size: 6,000 sf
Front yard, minimum 10’
Front yard, maximum None
Side yard 5’
Side yard on R-O-W 10’
Rear Yard n/a
Rear Yard on Alley n/a
Building Ground Floor Maximum 6,000 sf
Building Size Maximum* 15,000 sf
Building Height 35’
*Note: For purposes of calculating maximum building
size, floor area in basements used for storage, mechanical
equipment, and/or noncommercial or nonresidential uses
shall not be included.
MINIMUM OFF-STREET PARKING REQUIREMENTS
(Table 20.40.100)
Inpatient treatment facility 1 per 3 beds plus 1 per
employee
Outpatient surgical facility 1 per 2 beds plus 1 per
employee
Commercial 1 per 250 square feet
Nursing/Convalescent home 1 per 5 beds plus 1 per
employee
General office 1 per 300 square feet
Medical/Dental 1 per 200 square feet
GENERAL NOTES:
Correctional Facilities, Criminal Justice Centers, Essential
Public Facilities, and Behavioral Healthcare Facilities uses
are not addressed directly in the City of Shelton Zoning
Code. It is recommended that there is a Use Determination
requested from the City of Shelton.
Mason County classifies the subject properties as
Governmental Services.
Mason County Assessor’s TaxSifter for Parcel 32019-51-
02001
Mason County Assessor’s TaxSifter for Parcel 32019-51-
07005
Mason County Assessor’s TaxSifter for Parcel 32019-51-
07007
13Mason County Justice Center | Pre-Design Study
3. Design Concepts and Program Development
Visioning Session
The Mason County Community Justice Center Pre-Design
Report effort began with the Design Team facilitating
an interactive Visioning Session with key stakeholders
from Mason County’s Administration, Sheriff’s Office,
and Behavioral Health staff. The purpose of the Visioning
Session established a set of guiding principles that would
serve as the philosophical foundation for the strategic
planning and design options developed during the study.
The Visioning Session was held in Mason County on
February 22, 2024. Refer to the Appendix for a list of
attendees and meeting notes.
The agenda for the meeting included a review of best
practices for county jails and behavioral health centers
addressing mental and behavioral health needs followed
by a discussion of the current condition and future goals
for Mason County to address the behavioral health needs
for the in-custody population and the broader community.
The BCRA/Treanor design team presented several case
studies of past projects integrating criminal justice,
mental health and substance use disorder within a jail
and behavioral health centers. The first example, Douglas
County, Kansas, previously did not have dedicated medical
or mental health housing, similar to Mason County.
Treanor worked with the Douglas County to program,
design and construct a Crisis Stabilization Center, serving
as a diversion program for individuals receiving mental
health or substance use treatment programs instead
of incarceration. An important facet of this project
highlighted the officers went through Crisis Intervention
Training to reinforce a continuum of care throughout the
jail and Crisis Stabilization Center. Like many jurisdictions
across the country, the State of Maryland and the City
of Baltimore have been working to develop a continuum
of care for the serious medical and behavioral needs
within their community. To address this need within
the jail campus, the Department of Public Safety and
Correctional Services (DPSCS) envisioned an expansion to
the existing Jail to increase bed capacity with a three-
door approach to minimize the justice footprint for those
accessing the system through deflection, secure housing
in a therapeutic environment, and access to community-
based resources upon release.
This revolutionary model established a detailed Housing
Management Plan for medical and behavioral/mental
health housing focused on stabilization with a customized
treatment plan. All beds within the expansion are
housed in a therapeutic environment which accounts
for approximately half of the entire jail population
on the campus. The goal of this approach offers a
comprehensive care model for the delivery of timely,
quality care for those living with mental illness, chronic
medical conditions, substance use disorders, and those in
need of social services who encounter the criminal justice
system.
14 Mason County Justice Center | Pre-Design Study
Project Goals
Best Practices for Mental Health and SUD
Treatment Facilities
The State of Washington has recently developed a
successful model for community-based behavioral
health and SUD facilities. The Oak Cottage facility at
the Maple Lane campus in Rochester includes 16 beds of
behavioral health treatment. The facility is designed using
trauma informed design principles. The design creates
spaces that emphasize physical, psychological, and
emotional safety for both patients and staff.
Choice and empowerment - Bedrooms are created
when options for personalization. A variety of spaces
are included in the design so that patients have options
in how to interact. Quiet spaces and sensory rooms are
included for calming and de-escalation.
Comfort and Safety - Care is taken in the selection of
building finishes to be warm and inviting. Connection to
nature is provided with views to the exterior of natural
settings, expansive natural light and nature themes
throughout the building. Soft and flexible seating is
provided. Clear sightlines are created for observation of
patients by staff, and in addition, patients are comforted
by knowing that staff can see them and provide support
when needed.
Community - Patients can engage in large group settings,
small group setting, one to one discussion. The facility
includes recovery-oriented life skills, group therapy, and
exercise spaces.
This principles would be used in the facility developed for
Mason County.
After the brief presentation, two groups formed to
discuss the current state of Mason County’s capability
and challenges to meet behavioral health needs for
residents and the persons in custody population. This
discussion led to the participants imagining a future state
for the County, answering the question:
What is needed in Mason County to improve the
continuum of care for behavioral health needs for the
community and incarcerated population?
A few common themes/items from each group describing
the current and future state are summarized below.
CURRENT STATE:
• Inadequate medical, mental health, and/or
programming space in the Mason County Jail.
• Staff Training at the Mason County Jail works well.
• A significant amount of the population is outsourced
to adjacent facilities, such as Nisqually Corrections, at
a cost premium.
• There is no alternative space for behavioral health
stabilization in the County.
• There are extremely high fatality rates from drug
overdose.
• Difficult to fill roles for medical and behavioral health
professionals at higher levels.
FUTURE STATE:
• Provide a one-stop shop.
• The population ends up in the right place for care and
treatment for them.
• Secure facility to provide treatment, access to group
programs, and access to courts.
• Opportunity for collaboration between public health,
Sheriff’s Office, ASO, residential, nursing, etc.
• Meet best practices for medicated withdrawal
management and MOUD services.
• Provide a full service intake process within the jail.
• Provide respite and/or recovery housing.
15Mason County Justice Center | Pre-Design Study
Project Goals
PROJECT GOALS:
• Access to Voluntary Programs
• Support for Wrap-Around Services
• Building of Recovery Support Services
• Distinct connection from the Jail to the Behavioral
Health Center
• Jail and County Behavioral Health Staff working
together
• Successful diversion programs
• Reduce barriers to receiving treatment
• Create a place where people want to go for treatment
• Offer local to Mason County options to mitigate
transportation as a barrier to receiving treatment
services
After the two group sessions, all participants collectively
discussed key takeaways from the exercise and developed
a set of guiding principles to serve as the philosophical
foundation for the proposed expansion and future facility
development.
METHODOLOGY:
The Mason County Jail included both general physical
plant conditions and operational functionality. The effort
included an on-site tour of the facility to achieve a first-
hand perspective of the spaces, coupled with a review
of the existing drawing documentation, and discussions
with the Sheriff, Jail Administration and Mason County
Maintenance personnel.
The walk-through evaluation of the Mason County Jail
was conducted by the planning and design team on
February 9, 2024, with the Jail Administrator. Initial
findings were presented on April 17, 2024, to convey
our assessment and receive feedback on the systems
within the Mason County Jail. A follow-up meeting with
the Mason County Maintenance Supervisor, provided
additional detailed information on upgrades and on-going
maintenance items within the jail.
This section serves to document the physical and
functional conditions of existing spaces, including
an identification of current assets and deficiencies,
which provided the baseline evaluation for proposed
programmatic and master planning options moving
forward. The assessment is divided into two (2) sections:
Physical Plant Assessment and Functional Assessment.
Guiding Principles:
Provide Integrated Services at Justice Center Campus
• Wrap-Around Services
• Equitable Treatment to All
• Co-Occurring Treatment
Purpose-Built Justice Center
• Meet Population Needs
• Provide Programs & Services
Phased Results with Actionable Implementation
• Scalable Solutions
• Incremental Steps
• Inform the Public & Decision Makers
16 Mason County Justice Center | Pre-Design Study
primarily due to the age of the facility. Additional
observations are noted below and organized by discipline.
SITE/EXTERIOR:
• The entry is welcoming and professional. It is
recommended to update the exterior signage and
landscaping adjacent to the visitor entrance.
• Parking and accessible parking is provided in parking
lots adjacent to the facility. The amount of parking in
the adjacent lots are sufficient for the current capacity.
• There is a dedicated vehicular sallyport; however, this
is shared with other service deliveries to the facility
and does not include a drive-through sallyport.
• The exterior wall of the building serves as the secure
perimeter; therefore, a perimeter fence at the edge of
the site does not exist and is not required.
• Perimeter light for the Mason County Jail occurs
on three (3) sides of the facility, on light poles. The
remaining side of the jail is illuminated by the adjacent
courthouse lighting.
• There is no flooding on the site in or around the Mason
County Jail.
• The outdoor recreation areas are in fair condition. A
shade cloth is provided at all outdoor recreation areas.
The surfaces are resurfaced every 5-10 years.
• It was noted one of the doors at the outdoor
recreation area requires maintenance. This item should
be addressed within the next few months.
Architectural Building Assessment
The Physical Plant Assessment provides an overview
evaluation of the physical plant, including general
conditions and building systems. A thorough code
compliance analysis and detailed building system
assessment was not conducted. The physical plant
review includes evaluations easily visible through the
walk-through visit. Consultants toured the facility noting
the conditions of the particular systems, equipment and
configurations relative to their building system specialty.
The Functional Assessment identifies the functional,
operational, and/or staffing impacts that result from
the current space. This includes consideration of
characteristics such as:
• Adequacy and quality of housing, program, and
support spaces;
• Suitability of spaces and impact on physical plant on
operations, inmate movement, supervision, and ability
to meet intended operational and security goals;
• Environment, including acoustics, sunlight, and general
conditions; and,
• Feasibility of achieving future space needs and
operational objectives.
A summary of the facility assessment tour is included in
the Appendix. This Assessment scores the Mason County
Jail based on a set of evaluation criteria in the following
sections:
• Site / Exterior
• Envelope
• Interior
• Building Systems
• Security
• Functional Components
• Life Safety
Based on the evaluation scoring from this matrix the
building was assessed in fair condition. Noting there are
several items in good condition, site/exterior and envelope,
with all other categories assessed in fair condition,
17Mason County Justice Center | Pre-Design Study
Architectural Building Assessment
ENVELOPE:
• The exterior wall is in good condition given the age.
Minimal repairs are required. A majority of the exterior
wall is drivet on concrete masonry units. Although
there are minimal dents throughout, no significant
finding of mold was present.
• The exterior doors and windows are in good condition.
• The existing standing seam roof was replaced over
10 years ago and remains in good condition. No leaks
within the roof assembly were noted.
• No water infiltration, at the wall assembly or roof,
were noted by maintenance staff.
INTERIOR:
• Interior CMU walls are in good condition. The
interior painted wall surfaces are in relatively good
condition. It was noted almost two (2) decades ago,
the walls were painted with oil then latex on top.
This has created chipping of paint requiring on-going
maintenance.
• The painting on steel security doors/frames, inmate
tables, beds, and other fixtures require painting.
• Most existing flooring is sealed concrete. In general,
the flooring shows its age and requires resealing and/
or painting.
• The lights have been recently updated with LED
fixtures.
• In the addition to the Jail, the carpet, ceiling and wall
finishes within the Staff Support areas are in good
condition.
• In the housing units, there are a few door locations
that out of plumb. Some of the detention doors have
already been replaced. This is part of the on-going
maintenance throughout the jail.
• The slider doors require parts that are no longer made
requiring a custom repair.
18 Mason County Justice Center | Pre-Design Study
Functional Building Assessment
The existing combined departmental square footage
documented below reveals approximately 260 gross
square feet (gsf) per bed. Best practices for detention
facilities recommend a minimum of 400-500 gsf per bed
to achieve proper housing, programming, support services,
and building services, for the population.
PUBLIC LOBBY
Entry to the Mason County Jail occurs on 6th Street,
south of the Mason County Courthouse entrance. To
enter, visitors must press the button, to notify Central
Control. The lobby does not include space for security
screening. One-way glazing from Central Control into the
lobby is present with a clear sight line to the front door.
In the lobby, a few chairs are located for visitors waiting.
Access to a non-contact visitor room is provided. At the
current capacity of the facility, the lobby is appropriately
sized; however, if to reach anticipated capacity, a larger
lobby with more amenities such screening, access to
non-contact and contact visit room, and kiosks, would be
recommended.
ADMINISTRATION/STAFF SUPPORT
Administration is directly accessed off the public weather
vestibule of the lobby and has a secure vestibule with
interlock through the secure perimeter to access the
Jail. The Administration area includes a small desk for
the Administrative Secretary in an alcove in the corridor
leading to the Jail Administrator Office and Deputy Jail
Administrator. A mailbox and copy area are located at the
end of the corridor adjacent to the secure entrance to the
Jail. The finishes include carpet, painted CMU walls, and
acoustical ceiling tiles and are in good condition.
The following diagram represents the departmental components within the existing Mason County Jail footprint, which
includes the Public Lobby, Central Control, Administration, Intake, Food & Laundry Services, and Housing.
Department Legend &
Space Summary
Total Building Gross Square Feet
= 24,350GSF / 260SF per bed
19Mason County Justice Center | Pre-Design Study
CENTRAL CONTROL
Central Control occupies a central location within the
Jail facility with visuals into the lobby, housing corridor,
and Intake. A raised platform floor exists to allow for
flexible and adaptable cabling connections below. One-
way glazing occurs along the walls with monitors located
above. There is sufficient seating for a minimum of
two staff members, recommended by our team, and a
restroom within Central Control.
A table along the back wall, facing Intake, provide
sufficient storage within Central Control; however, it is
recommended to locate all security electronic equipment
behind a locked storage room within this space. It is also
common practice for central control to have a secure
interlock to access Central Control, which is not provided
for in the existing facility.
INTAKE
There is a drive-in, back-out vehicular sallyport sized
to accommodate the transport and delivery vehicles. A
small storage room is provided in the back; however, this
is not sized to meet the storage needs for the facility.
Therefore, numerous shelving units and boxes are located
along the walls of the vehicular sallyport that impact
the functionality, and potential safety hazard for the
correctional officer, of the space. A mezzanine is provided
within the vehicular sallyport for additional storage.
Toward the back of the vehicular sallyport, a body scanner
is located. Common for older facilities accommodating
this new piece of equipment within Intake, the placement
is not ideal. In a purpose-built new jail facility, a separate
alcove with better visibility from the Intake Admissions
counter could be provided.
Functional Building Assessment
ADMINISTRATION/STAFF SUPPORT CONT.
However, this area does not include the proper spaces
for Administration for the Jail. During interviews with Jail
staff, additional offices are required for Human Resources.
Additionally, a bond window with access to the lobby and
workstation on the other side within Administration is
recommended to reduce demand on Central Control or
requiring staff to walk out to the lobby to accept bond
payments for someone making on behalf of a person
in custody. These spaces are common for a Jail and
recommended by the design team to efficiently and
effectively provide the administrative functions to run a
detention facility.
Staff Support is located in the addition to the Jail,
constructed in 2002. This area includes a Break Room/
Conference Room, Locker area with showers and
restrooms, and space for storage. A separate entrance
for staff is provided off of 5th Street with a nice, shaded
outdoor area. The professional entrance includes a table
with seating outdoors for staff to use while on break.
Located outside the secure perimeter, staff utilize the
secure vestibule to start their shift and enter directly
into the Intake Admissions area. In general, all finishes
in this area remain in good condition. Carpet, painted
CMU walls, and acoustical ceiling tile are appropriate
for this space. The Break Room / Conference Room
includes a refrigerator, microwave, coffee maker, and
tables to prepare meals during break, these amenities
are scattered throughout the room. A large table in the
center serves as a table during break; however, could also
be used for a conference room for meetings or training
sessions. The design team recommends two separate
rooms to properly address the staff support needs.
Separating out the Staff Break Room from a Conference
/ Training Room, allows each space to function
independently and better serve the intended functions.
As reported by staff during the site assessment walk-
through, the Locker Room with showers and restrooms
are sufficient. There is a separate male and female Locker
Room, which is preferred. A space adjacent to the secure
vestibule into the Jail is provided for staff to clock in and
out of their shift.
20 Mason County Justice Center | Pre-Design Study
Functional Building Assessment
INTAKE CONT.
From the sallyport, a long hallway leading to Intake
Admissions exists. Once in the Admissions area, there
is a small bench in front of the Admissions Counter and
Booking Staff Area. The counter includes one workstation
to handle the entire admissions, as well as transfers and
release, processing. The counter has clear visuals to the
open seating area and three (3) of the five (5) holding cells
within Intake. Two (2) of the holding cells in Intake were
provided in the addition, located within a corridor leading
to the Staff Support area. Although there is a sightline
to the door of the cells, good visuals into the cells are
limited, therefore, not recommended by the design team
for frequent use. A small staff area exists behind the
counter for lockers and access to the inmate shower area.
Within the Intake area, there is an office for Custody
Administration and a singular interview room. During
interviews with jail and behavioral health staff, the team
noted several times the amount of personnel, functions,
and needs required for the only interview room. With the
multiple demands placed on this sole location within the
facility, scheduling and coordinating remains a challenge
for this facility. It also reduces the number of programs
and services that can be provided for the in-custody
population.
A separate room accessible from the main hallway within
Intake is a room dedicated for combining laundry and
property storage. The Intake area includes all medical
services and health professionals. There is one room
provided to account for exams, charting, medical supply
storage, biohazard waste, and a medical professional
office. A small, separate room directly off the Medical
Services room includes an infirmary cell. However, this
room does not have the proper accommodations, fixtures,
equipment, or recommended environmental qualities to
serve as an infirmary cell. The square footage and room
allocation for medical services fall short of meeting the
medical and mental health needs for a detention facility.
Within intake, the main hallway extends to provide
the connection to the Mason County Courthouse. This
secure connection to the courthouse offers the ability
to transport in-custody persons from housing, through
Intake, to attend court hearings and proceedings then
return to the jail without exiting the property. This direct
connection accommodates an efficient approach for
transfer to and from court and would be a consideration
for any expansion location to avoid or for a new jail facility
not located on this existing site.
PROGRAMMING
The existing Mason County Jail includes one (1)
Multi-Purpose Room serving as indoor recreation, all
programming, and video court proceedings. With only one
multipurpose space within the facility, it is over-booked
and difficult to meet the variety of needs occurring within
the space. With additional programming space in the
facility, more programs, such as Alcoholics Anonymous
(AA) or Narcotics Anonymous (NA), could be offered.
Additionally, church services, parenting classes, and
substance use disorder (SUD) classes could be offered
by behavioral health staff and volunteers. This increase
in program offerings would contribute to the positive
rehabilitation for the in-custody population and establish
a continuum of care services individuals could access
once released from the facility.
As mentioned in the Intake area, there is one service-
provider office in the Jail shared among various programs.
Noted during several meetings, six (6) professionals share
this office requiring complex scheduling and coordination
among different agencies and programs. There are 2
reentry staff members and peer pathfinder for mental
health and MCOR for SUD services. The Mental Health
Provider (MHP) offering counseling and programming at
the Jail travels the facility on Monday through Thursday
21Mason County Justice Center | Pre-Design Study
Functional Building Assessment
HOUSING
The jail’s design reflects a predominantly centralized
service delivery model, with escorted circulation to
program and medical services located remote from the
housing units. All housing pods are designed for indirect
supervision, with staff posted in an enclosed control
station that also controls the secure exterior perimeter.
The housing units include dining tables and video visit
kiosks. Access to two (2) larger outdoor recreation are
shared for the housing units. A smaller recreation area
is available for individual recreation that accommodates
separation need within the population. The outdoor
recreation areas are simply paved surfaces bounded
by secure fencing and a shade covering. Fixed outdoor
furniture is not provided.
Eight (8) housing units, with housing capacity indicated
below, include a mix of single, double bunk and open bed
dormitory-style beds. A small dayroom area is in the front
of the housing unit with glazing along the hallway for
correctional officers to view into the housing areas from
the secure housing corridor. The dayroom includes space
for fixed detention-grade table and chairs, a television,
kiosk for commissary, and a video visit/phone station. A
shower is located in the dayroom. All of the cells are
located toward the back of the housing unit.
Given the facility operates under indirect supervision,
there are no programming spaces or interview rooms
within the housing units. For these services, officers
escort the in-custody population to the Multi-Purpose
Program Room or non-contact visit room.
The Alternative Sentencing and Work Release Housing is
located on the second floor of the addition. This area is
difficult to access, requires a hallway and stairs without
clear sightlines. The area includes open dormitory housing
with a separate shower and restroom area. Several
interview rooms are now used as offices for Alternative
Sentencing Staff. This area does not have a separate
entrance for those in the work release program; therefore,
it requires additional staff operations and escort to
ensure contraband does not enter the traditional secure
housing areas.
During the site tour, the team entered only one of the
housing unit areas; although all housing units appeared
similar. The dayroom space lacked access to daylight or
views to the outside, did not include acoustical treatment
to improve sound quality, and the detention furniture
was in poor condition due to age and wear throughout
the years. While the housing units meet the current
and future anticipated capacity goals, the housing units
do not include the qualities to provide a therapeutic
environment to meet the treatment needs for those in
custody with severe mental health and/or substance use
disorders needs.
PROGRAMMING CONT.
with full days on Monday and Wednesday and only in the
afternoons on Tuesday and Thursday due to conflicts
in scheduling for space. The Substance use disorder
professional travels to the Jail on Tuesday and Thursday
morning to provide services and conduct interviews. This
example demonstrates the coordination the behavioral
health professionals coordinate due to limited space
within the facility. Increasing the spaces both for group
programs and individual counseling would greatly improve
the ability for service providers to offer necessary mental
health treatment meeting the goals and objectives
outlined during the Visioning Session for this study.
22 Mason County Justice Center | Pre-Design Study
Functional Building Assessment
FOOD & LAUNDRY SERVICES
The Food Service is located adjacent to the vehicular
sallyport, also used for deliveries, and Intake. There is
a separate storage area for dry goods with a separate
refrigerator and freezer. A large prep and cooking area is
provided. Off of the prep area, there is a small office for
kitchen staff. It was noted during our meeting with the
Jail Administrator and Maintenance Supervisor, that the
Kitchen was originally designed to meet the original bed
capacity of approximately 40 beds. When at full capacity,
the kitchen does not have the storage capacity or cooking
area and equipment to provide the number of meals
required.
As mentioned earlier, laundry services occur in a room
in the Intake Admissions area and, like the kitchen, the
equipment capacity only serves the original capacity.
At full capacity, if laundry was not expanded with
additional equipment, Mason County would need to
explore contracting a laundry service to handle the
increased demand of laundering personal belongings and
institutional items, such as towels and bed linens.
BUILDING SUPPORT SERVICES
The facility has sufficient janitor closets and supply
storage rooms within the facility; however, general
building storage and/or maintenance currently occurs
off-site. All supplies are delivered by Mason County
Maintenance personnel as needed. Although not a priority
for the expansion, it is recommended for a new jail option
to include a dedicated building storage and maintenance
area for the jail facility.
CONCLUSION:
To summarize the existing facility assessment, the team
identified assets and deficiencies based on our site
observations and discussions with jail staff.
EXISTING FACILITY ASSETS:
• Exterior site and building envelope are in relatively
good condition considering the age.
• LED light fixtures have been updated.
• Internal connection from the Mason County Jail to the
Mason County Courthouse.
EXISTING FACILITY DEFICIENCIES:
• Outdoor recreation areas do not meet best practices
for modern detention facilities. The team recommends
fixed furniture and areas for passive and active
activities.
• Structural support of addition.
• Insufficient amount of space for programming and
meeting with professionals and volunteers.
• Current housing does not provide proper
accommodations for those with severe mental illness
and/or substance use disorders.
• Challenge to provide a continuum of care of programs
and services within the existing facility.
23Mason County Justice Center | Pre-Design Study
OVERVIEW
Renovation and Additions to the Existing Jail
The existing jail would be renovated with new additions
and renovations. A modernization and addition would
occur at the Administration/Food Service/Sallyport. The
existing 2002 addition would be removed and replaced
with a new 2 story health clinic. Finally, single story
behavioral health wing would be added to the jail on the
south side of the property.
MODERNIZATION OF THE EXISTING JAIL
The overall Jail would be re-roofed and strengthen as
follows:
• The roof diaphragm would get strengthened by adding
new connections to the existing roof.
• Steel WT angles would be added to the roof and
existing masonry walls at 8’ on center to brace the
wall from out of plane forces. This was identified as a
deficiency in the report dated March 20, 2024 by PCS
Structural Solutions.
• The existing brace frames below the roof with
steel angles would get reinforced with new bracing
members. This was identified as a deficiency in
the report dated March 20, 2024 by PCS Structural
Solutions.
• At the Administration, Food Service/Sallyport, the
framing would match the 2-story addition for the
health clinic.
NEW, 2-STORY HEALTH CLINIC, TYPE IIB CONSTRUCTION
ADDITION
• Roof Construction: Open web steel bar joist or steel
wide flange beams at 8’ on center bearing on steel
girder beams. 18 Gage Type B metal deck would span
between the steel joists.
• 2nd Floor Construction and mezzanines: 20 gage 3”
concrete metal decking with 2.5” concrete topping
(5.5” total thickness) would be used to support the
floor. Steel beams at 8’ on center would span to steel
girders and steel columns.
• 1st Floor Construction: The building is assumed to
be supported by deep foundations using auger cast
concrete piles. A 10” concrete slab on grade would
be provided over the entire footprint of the building
and be supported by 24” diameter concrete auger cast
piles at 30’ on center each way and with 30” wide by
24” thick concrete grade beams.
Structural Building Assessment
• Exterior Walls: 8” solid grouted masonry walls with
reinforcement will bear on concrete grade beams. The
masonry walls will resist the lateral loads from wind
and seismic applied forces.
• Interior Walls – At secured areas, new solid grouted
masonry walls would be added. All other area could
be constructed with 20 gage light gage non-bearing
metal stud framing.
• The elevator pit will be 4’ deep and constructed with
8” concrete walls and 24” thick footings.
BEHAVIORAL HEALTH (JAIL) SINGLE-STORY WING
CONSTRUCTION
• Roof Construction steel wide flange beams at 8’ on
center bearing on steel girder beams. 18 Gage Type
W3 metal deck would span between the steel joists
with 2” concrete topping (total thickness = 5.5”). The
roof would be framed in a manner to provide a secured
area.
• 1st Floor Construction: The building is assumed to
be supported by deep foundations using auger cast
concrete piles. A 10” concrete slab on grade would
be provided over the entire footprint of the building
and be supported by 24” diameter concrete auger cast
piles at 30’ on center each way and with 30” wide by
24” thick concrete grade beams.
• Exterior Walls and Interior Partition Walls: 8” solid
grouted masonry walls with reinforcement will bear on
concrete grade beams. The masonry walls will resist
the lateral loads from wind and seismic applied forces.
• A seismic joint would be added to separate the existing
building from the new building.
24 Mason County Justice Center | Pre-Design Study
Structural Building Assessment
NEW BEHAVIORAL HEALTH SINGLE-STORY BUILDING
The building would be constructed as a Type IIB
construction and be as follows:
• Roof Construction: Open web steel bar joist or steel
wide flange beams at 8’ on center bearing on steel
girder beams. 18 Gage Type B metal deck would span
between the steel joists.
• 1st Floor Construction: 12” concrete slab on grade
spanning to concrete grade beams. The concrete
grade beams will be supported by auger cast concrete
drilled piers to mitigate against liquefaction. A soils
report was not available at the time of the narrative,
but we would estimate that the piles will need to bear
approximately 80-feet.
• The exterior walls will be constructed with nonbearing
20 gage 8” metal studs. Walls supporting masonry
veneer will be constructed with nonbearing 18 gage
8” metal studs. The interior walls will constructed
with 20 gage nonbearing metal studs and will be a
combination of 6” and 8” studs as required.
• Lateral Systems: Steel brace frames constructed with
HSS square or round tubes will be used to resist the
lateral forces of the building. Overturning and sliding
at the brace frames will be resisted by concrete grade
beams.
NEW JAIL OPTION
The new jail would demolish the entire facility and rebuild
a new facility. The following is a summary of the Type IIB
construction:
• Roof Construction: Open web steel bar joist or steel
wide flange beams at 8’ on center bearing on steel
girder beams. 18 Gage Type B metal deck would span
between the steel joists.
• 2nd Floor Construction and mezzanines: 20 gage 3”
concrete metal decking with 2.5” concrete topping
(5.5” total thickness) would be used to support the
floor. Steel beams at 8’ on center would span to steel
girders and steel columns.
• 1st Floor Construction: The building is assumed to
be supported by deep foundations using auger cast
concrete piles. A 10” concrete slab on grade would
be provided over the entire footprint of the building
and be supported by 24” diameter concrete auger cast
piles at 30’ on center each way and with 30” wide by
24” thick concrete grade beams.
• Exterior Walls: 8” solid grouted masonry walls with
reinforcement will bear on concrete grade beams. The
masonry walls will resist the lateral loads from wind
and seismic applied forces.
• Interior Walls – At secured areas, new solid grouted
masonry walls would be added. All other area could
be constructed with 20 gage light gage non-bearing
metal stud framing.
• The elevator pit will be 4’ deep and constructed with
8” concrete walls and 24” thick footings.
25Mason County Justice Center | Pre-Design Study
Mechanical Systems Assessment
Summary of Work
Mechanical design for the proposed new approach to
the Mason County Community Justice Center facilities
will incorporate systems which will be low-maintenance,
high efficiency and durable. All mechanical systems
and components will be flexible, robust, and suitable for
the building use. Building mechanical, fire sprinkler, and
plumbing systems will be designed to current codes and
industry standards.
Systems supporting program areas related to triage and
housing will be vandal resistant and comply with anti-
ligature standards.
The options being considered for this project include:
renovating and expanding the existing jail building,
construction of a new jail building, and construction of a
new behavioral health building.
EXISTING SYSTEMS
The existing mechanical system overall is a combination
of original and components that have been replaced over
time. There was a renovation and addition to the building
in 2003. Since that time individual pieces of equipment
have been replaced as they fail due to age. The system
is comprised primarily of multiple small water source
heat pumps that provide heating, cooling, and ventilation
to each of the zones. The heat pumps are located in the
attic and connected to a hydronic loop and pump system.
The loop temperature is regulated by two gas-fired
boilers and two evaporative coolers. There are two heat
recovery heat pumps which take heat from the exhaust
air and preheats the ventilation air from the outside.
The mechanical attic appears to be a mixed air plenum
and is very dusty. The ductwork appears original and
the insulation is falling off in many areas. The hydronic
loop has had sections replaced over the years and is
patchwork. There is visible corrosion on some of the
original hydronic piping. Equipment like the heat pumps
and boilers appear to have been replaced periodically and
there are various manufacturers and vintages. Air outlets
in the cells and inmate living areas are institutional style
as expected. The building controls system is antiquated
and should be replaced with a modern digital Energy
Management and Controls system.
The plumbing system condition is consistent with the
building’s age and is adequate for the facility but needs
maintenance. The piping system appears to be original
and corrosion was observed on the pipe in areas,
including the main cold water service and reduced
pressure backflow preventer (located in the mechanical
attic) which should be replaced. Piping insulation in
concealed areas of the building should be checked for
asbestos. The water heaters, pumps, and piping in the
mechanical room appear to have been replaced recently
and are in good shape. Fixtures in cells and inmate toilet
rooms are stainless steel institutional which are durable,
but many fixtures are dented and stained and show their
age.
WASHINGTON STATE ENERGY CODE AND SUSTAINABLE
DESIGN
2021 Washington State Energy Code (WSEC): The intent
is for the mechanical systems to conform at minimum
to the 2021 WSEC and all other industry codes and
standards. The actual code year to be used for design
shall be dictated by the code year in effect at the time of
the scheduled building permit intake.
C406 Requirements: The WSEC section C406 requires
implementation of efficiency packages to achieve the
number of credits appropriate for the building occupancy
type. The efficiency packages are provided by multiple
disciplines and will be summarized for compliance.
Sustainable Design/High Performance Building: The
mechanical systems proposed for the building include
sustainable design features for water efficiency, energy
efficiency, and indoor environmental quality. The
proposed systems and features are consistent with a
LEED V4.1 Silver rating at minimum for the project.
Greenhouse Gas Emissions: The mechanical systems
will be designed to comply with the State of Washington
Code RCW 70.235.070 GHG reduction policy. All electric
systems will be provided with no fossil fuels.
SITE UTILITIES
General: The mechanical systems will be connected
to site water and sewer services designed by the civil
engineer. Connection will be at 5’-0” outside of the
building.
26 Mason County Justice Center | Pre-Design Study
Mechanical Systems Assessment
SITE UTILITIES CONT.
Domestic Water Service: The entering 3” water service
for the main facility domestic water will be reused and
modified as needed. During design it will be determined
if the service needs to be upsized to a 4” service. A new
cold water service will be provided for the Behavioral
Health Building.
Fire Service: Fire Protection will be required for this
building. The existing fire service for the main building will
be reused and modified as needed. The fire department
connection and post indicating valve are on the west side
of the site. A new fire service will be provided for the
Behavioral Health Building.
Sanitary Sewer Service: The underground sanitary sewer
service for the main facility will be reused and modified
as needed. A grease interceptor will be provided for the
food service area. The interceptor will be located on
site and sizing requirements will be coordinated with
civil engineer. New sanitary sewer connections will be
provided for the Behavioral Health Building.
Storm Sewer Service: Roof and overflow drains and
rainleaders will be provided for roof drainage. The
underground rainleader will be reused and modified as
needed. New storm sewer connections will be provided
for the Behavioral Health Building.
PLUMBING SYSTEMS
Domestic Cold Water System: Each building will have
one domestic cold water service entrance as noted in
the Site Utilities section and protected by a reduced
pressure backflow preventer. The piping provided to
serve new fixtures inside the buildings will be insulated
per the energy code. Valving will be provided throughout
the facilities for proper maintenance and servicing of
equipment and fixtures. Potable cold water will be
provided to the following fixtures at a minimum:
• Water Closets
• Lavatories
• Sinks
• Janitor’s Sinks
• Utility Sinks
• Food Service Sinks
• Showers
• Drinking Fountains
• Ice Machines
• Commercial Kitchen Fixtures
Domestic Hot Water System: For Option 1, the existing
domestic and kitchen water heating systems will be
maintained. For Option 3, the domestic hot water
heating will be provided by water-to-water heat pump
water heaters connected to a geothermal ground
source condenser water system (see section on Heating,
Ventilating, and Air-Conditioning Systems for information
on the geothermal system for Option 3). System capacity
and storage requirements will be determined during
future design. The heat pumps, storage tanks, and circ
water pumps will be housed in the mechanical room
at grade. The system will be designed with hot water
circulation piping and pump to keep hot water available
at all fixtures consistent with current energy codes
and health department requirements. Hot water will be
generated and stored at 140 degrees F for use by the
Commercial Kitchen. A thermostatic mixing valve will be
provided to reduce the water temperature to 120 degrees
F for use in the rest of the building. For the Behavioral
Health Building, the system will be similar to Option 3
except the heat pumps will be air-to-water style. New
piping provided to serve new fixtures inside the building
will be insulated per the energy code. Valving will be
provided throughout the facility for proper maintenance
and servicing of equipment and fixtures. Potable hot
water will be provided to the following fixtures at a
minimum:
• Lavatories
• Sinks
• Janitor’s Sinks
• Utility Sinks
• Food Service Sinks
• Showers
• Commercial Kitchen Fixtures
Plumbing Fixtures: All plumbing fixtures in new areas
of the facility will be new and selected for use in high
impact applications. Fixtures will be ultra-low flow
and water closets will be 1.28 GPF type to reduce water
consumption. Sensor operated type faucets and fixtures
will be reviewed with the owner. ADA standards for
accessibility will be met for all fixtures and trim. Fixtures
in the Administration area will be standard type, fixtures
in the Living Areas will be as follows:
• Water Closets – Solid surface type, anti-ligature.
• Lavatories – Stainless steel, anti-ligature.
• Day Room Sinks – Stainless steel, anti-ligature.
• Showers – Anti-ligature.
• Misc. Fittings in Living Areas – Anti-ligature.
27Mason County Justice Center | Pre-Design Study
Mechanical Systems Assessment
PLUMBING SYSTEMS CONT.
Sanitary Waste and Vent System: A sanitary waste
and vent system will be installed to serve all new
fixtures within the buildings or connected to existing as
applicable. Floor drains and floor sinks will have trap
primers. All waste systems and soil piping within the
building will be routed with 2% slope. All plumbing
systems will be per plumbing code requirements. Waste
and vent will be provided for the following fixtures at a
minimum:
• Water Closets
• Lavatories
• Sinks
• Janitor’s Sinks
• Utility Sinks
• Food Service Sinks
• Drinking Fountains
• Commercial Kitchen Fixtures
• Floor Drains (Restrooms and Mechanical Rooms)
• Floor Sinks (Commercial Kitchen)
• Condensate for Air Handling Equipment
Grease Interceptor: A below grade grease interceptor
will be provided to serve the Commercial Kitchen grease
waste system.
Roof Drainage: Roof drains, overflow roof drains, and
rainleader piping will be provided to serve the flat roof
and routed through the interior of the buildings to the
below grade point of connection or connected to existing
as applicable and as noted in the Site Utilities section.
Domestic Cold/Hot Water Piping Materials: Copper with
soldered or press fittings.
Sanitary Waste, Vent, and Rainleader Piping Materials: No-
hub joint cast iron piping, joined with heavy duty stainless
steel band couplers.
Condensate Drain Piping Materials: DWV copper with
soldered or pressure fittings.
FIRE PROTECTION
Existing Building and Expansion: The existing building
fire protection system is a wet sprinkler system with
full coverage of the building. The fire riser is located in
the Generator Room and the piping and devices appear
original to the building as they are worn. Anti-ligature
sprinkler heads are provided in the cells and many of the
inmate living areas, but some of these heads are vintage
and should be replaced with current models. Some areas
used by both corrections personnel and inmates have
standard heads and these should be changed to anti-
ligature heads.
For Option 1, the existing system will be extended to
serve the expansion areas. The fire sprinkler system will
be hydraulically designed and installed by a fire sprinkler
contractor (certified in the State of Washington) in
accordance with the requirements under NFPA 13 and
specific requirements per the authority having jurisdiction
(AHJ). Anti-ligature heads will be provided in areas
accessible to inmates in both new and existing areas.
Wet Pipe Fire Sprinkler System for New Jail and
Behavioral Health Building: The design will be a wet pipe
system in all interior areas. The building will have one
fire service entrance, backflow device, and fire riser
as noted in the Site Utilities section. Piping inside the
building will be schedule 40 black steel or thin wall piping
with threaded or grooved end fittings. All materials and
installation of the fire sprinkler system will comply with
the standards described in NFPA 13.
HEATING, VENTILATING, AND AIR CONDITIONING (HVAC)
SYSTEMS
General: The design team considered different HVAC
system options that are appropriate for the facility
and satisfy the Washington State requirements listed
in the Energy Code and Washington State Codes and
Regulations section. The systems being proposed meet
the project goals of providing a comfortable space with
energy efficient operation and maintainability.
HVAC DESIGN TEMPERATURES
28 Mason County Justice Center | Pre-Design Study
Mechanical Systems Assessment
OPTION 1 JAIL EXPANSION
The preferred option is to re-use most of the existing
jail spaces and provide building additions for new areas
that contain the medical clinic, laundry, programs, staff
support, food service, admin, and behavioral health
housing.
For this option most of the existing heat pump systems
in the attic will be maintained, except for heat pumps
that serve demolished areas will be removed and the
associated ductwork and piping will be capped. Also,
ductwork will be added in the attic to connect the heat
pumps to the return air and ventilation air and eliminate
the attic mixing plenum.
The expanded areas will be heated and cooled by an
air-cooled Variable Refrigerant Flow (VRF) system and
ventilated by DOAS units.
• The VRF system shall consist of heat recovery
heat pump outdoor units, indoor fan coil units,
and branch controllers connected with refrigerant
piping using R-32 refrigerant. Heat pump systems
shall include heat recovery integrated and shall be
capable of providing heating to some zones while
providing cooling to other zones. VRF system shall be
provided with proprietary packaged controls by VRF
manufacturer.
• The indoor fan coil units will be arranged to
serve specific temperature zones with dedicated
temperature sensors to maximize occupant comfort.
There are different fan coil unit styles that will be used
as required: ducted fan coil units, ceiling cassettes,
and wall mounted units. Ducted fan coils will be
located on a mechanical mezzanine for maintenance
accessibility.
• The outdoor heat pumps will be located on the roof.
• Dedicated outdoor air systems (DOAS) will be utilized
to provide ventilation for the zones they serve. See
Option 3 for full description.
• The DOAS units will be located in the mechanical attic
or above the ceilings in the zones.
OPTION 2 EXPANSION/CELL REDUCTION
This option is similar to Option 1 from an HVAC standpoint
except the additions are on the west side of the site and
would serve different program areas. Proposed system
approach is the same as Option 1.
OPTION 3 JAIL REPLACEMENT
For the option of replacing the jail with an entirely new
facility, the proposal is for an entirely new HVAC system.
This system is a ground source heat pump system with
DOAS and fan coil units for ventilation and space heating/
cooling. This system is proposed due to its superior
energy efficiency, high LEED credit potential, and being an
all-electric system with no gas usage.
WET SIDE HVAC
Geothermal System: The building heating and cooling
loads and domestic water heating loads will be served
by a ground source geothermal system. The geothermal
system will consist of a closed condenser water loop
manifolded to a network of vertical bore heat exchangers
which provide heat addition or heat rejection in heating
and cooling modes. The quantity and spacing of the
heat exchangers depend on local hydrology and geology
including thermal conductivity of the soils which impact
the capacity of the system. Test bores will be required
as part of the site selection analysis. Based on past
projects, we anticipate the vertical bores will have 16-20
feet on center spacing, 250-350 feet deep, which provide
approximately 1.5 tons capacity per bore. Area on site will
be required. The condenser loop piping is high density
polyethylene (HDPE). Each bore has a 1-inch pipe routed
up and down with a U-bend at the bottom. The bore will
be filled with a bentonite grouting material to facilitate
heat transfer. The vertical bores will be manifolded
together with approximately 12-15 bores per zone with
each zone’s condenser loop routed back to a condenser
water manifold in the mechanical room on the ground
floor. Primary/secondary condenser water pumps will
circulate water between the vertical well field and water-
to-water heat pumps and the water-to-water hot water
heat pumps.
Modular Water-to-Water Heat Pump System: A
modular water-to-water heat pump system utilizing the
geothermal system condenser water system for heat
addition and heat rejection will serve the building heating
and cooling loads. Heating water and chilled water loops
will be connected to the load side of the heat pumps
will be distributed to heating and cooling coils for the
fan coil unit coils. The heat pumps will utilize a low GWP
refrigerant.
29Mason County Justice Center | Pre-Design Study
Mechanical Systems Assessment
WET SIDE HVAC CONT.
Electric Boiler: An electric boiler will be provided in
parallel with the water-to water heat pumps to maintain
the condenser water loop minimum temperature and
provide supplemental capacity during low ambient
conditions.
Chilled and Heating Water Piping Materials: Copper with
soldered or press fittings for sizes 3 inch and smaller,
Schedule 40 black steel with grooved fittings for 4 inch
and larger.
DRY SIDE HVAC
Dedicated Outdoor Air Systems: Dedicated outdoor air
systems (DOAS) will be utilized to provide ventilation for
the zones they serve. The DOAS units will be equipped
with supply and exhaust fans with electronically
commutated motors (ECM), high efficiency cross flow
heat exchangers, filters (MERV 8 for exhaust and MERV
8 and MERV 13 for supply). Variable air volume (VAV)
air-terminal boxes will be provided for ventilation control
within the zones. For increased energy efficiency,
the proposed controls are for spaces to have either
occupancy sensors or CO2 sensors. When occupancy is
sensed, the VAV boxes will modulate open or to maintain
CO2 set point control. When occupancy is not sensed,
the VAV damper will close to minimum position.
4-Pipe Fan Coil Systems: Four pipe fan coil units
(FCU) will be paired with DOAS units to provide space
conditioning. The FCU will be equipped with a supply fan
with electronically commutated motor (ECM), MERV 8
filters, and hot water and chilled water cooling coils. Fan
coil units for telecom, UPS, and MDF rooms will be 2 pipe
cooling only.
Miscellaneous Exhaust Fans: There will be dedicated
exhaust ducts serving Toilet Rooms, Shower Rooms,
Janitor Rooms, Locker Rooms, Laundry Rooms, Soiled
Utility Rooms, and other spaces required to be exhausted
by the Mechanical Code. The exhaust air will be energy
recovered at the DOAS unit. Any exhaust air not
connected to the DOAS unit will be served by exhaust
fans on the roof.
Food Service: The food service area will be provided
with a Type 1 Grease Exhaust Hood to serve the cooking
appliances. The hood will be served by an up-blast
grease exhaust fan on a ventilated curb, as required by
NFPA 96. Hood and fan configuration will be based on the
kitchen layout. Make-up air will be provided by a rooftop
make up air unit with a tempering coil. The make-up air
unit will be heating only to meet WSEC requirements. The
scope of work also applies to Option 1.
DX Refrigerant Fan Coils with Remote Air-Cooled
Condensers: Ductless split air conditioning systems
utilizing R-32 refrigerant will be provided to serve the
three (3) Mech/Elec/IDF rooms. These systems will be
dedicated and fully independent of the building HVAC
system. There will be an indoor fan coil unit, wall
mounted above the door. There will be a 1.5 ton air
cooled condensing unit located outside on the roof.
Air Distribution: All air handling plenums and ductwork
will be sheet metal and constructed in accordance with
the S.M.A.C.N.A. standards. This applies to the other
options as well.
• Design specifications will indicate pressure testing for
all ductwork
• Combination fire-smoke dampers will be provided
at all duct-penetrations (except grease exhaust
ductwork) through fire-separations.
• Grilles, registers, diffusers, volume dampers, and other
ductwork accessories will be provided as required to
achieve proper air distribution for space comfort.
• Anti-ligature security grilles and diffusers will be
provided in the Living areas.
BEHAVIORAL HEALTH BUILDING
The proposed systems for the Behavioral Health Building
is a VRF heating and cooling system and a DOAS
ventilation system, same as outlined for expansion areas
in Option 1.
MECHANICAL DESIGN FEATURES FOR ALL OPTIONS
Noise and Vibration Control: Sound attenuation and
vibration isolation will be provided for the Mechanical
Systems in accordance with best industry practices or
based on recommendations provided by an Acoustical
Consultant during the design phase.
Energy Management and Control System (EMCS): The
mechanical systems in the building will be controlled and
monitored by an EMCS as manufactured and installed by
a vendor that meets the Owner’s standards. The EMCS
will integrate with existing equipment that remains,
30 Mason County Justice Center | Pre-Design Study
Mechanical Systems Assessment
MECHANICAL DESIGN FEATURES FOR ALL OPTIONS CONT.
new wet side and dry side HVAC equipment, and the
proprietary VRF controls to create a single, seamless
graphical user interface. Sensors in the spaces will be
standard LCD display type in the Administration areas
and flat plate type in the Living areas. In addition to
controlling the mechanical equipment the EMCS will have
the capability to monitor and control other systems in
the building. The primary features included in the EMCS
and systems monitored or controlled are identified in the
following lists.
System features include:
• Building Temperature Control
• Building Ventilation Control
• On-Site Computer for Local Operator Interface
• On-Site System Communication with Off-Site Operator
Stations
• Graphic System Interface for Intuitive Operator Control
• Centralized Scheduling of Equipment Operation
• Optimum Equipment Start Control for Occupied
Periods
• Trend Logging of Controlled and Monitored Points
• Low Voltage System Wiring Routed in Metal Raceway
• Operator Interface to Allow for Global Freeze
Protection Override
• Operator Interface to Allow for Global Air Handling
System Emergency Shutdown
Systems monitored and/or controlled:
• Control and Monitor all HVAC Units
• Control and Monitor all Exhaust Fans
• Control and Monitor all Domestic Water Heating
Equipment
• Control and Monitor all Motorized Dampers
• Control and Monitor all Pumps
• Control and Monitor the Condenser, Chilled, and Heat
Water Systems
• Control and Monitor Water-to-Water Heat Pumps
• Monitor Outside Air Temperature and CO2 Levels
• Monitor CO2 levels in each occupied temperature zone
of control and modulate the outside air damper at the
VRF indoor unit connection to the DOAS to maintain
demand ventilation control
• Monitor Electrical Service Phase Failure
• Control Exterior Lighting, if required
• Monitor Power and Water Consumption
• Monitor Building Intrusion Alarm System (General
Alarm), if required
• Monitor Emergency Power Generator System
• Monitor Building Fire Alarm System (General Alarm)
• Control Fire Alarm Shutdown of HVAC Equipment
• Energy Code and LEED M&V required energy use
meters
Testing, Adjusting and Balancing: Contractor will be
required to hire an independent Balancing Agency (holding
current certification from the National Environmental
Balancing Bureau or from the Associated Air Balance
Council) subject to approval by the Owner. Balancing
agency shall have experience with a minimum of three
successfully completed projects of similar size and
complexity during the last five years. Contractor will be
responsible for coordinating and scheduling necessary
equipment operation with the assistance of appropriate
trades to support the work to be performed by the
Balancing Agency. Following systems will be balanced:
• DOAS Systems
• Fan Coil Units
• VAV Terminal Units
• Exhaust Systems
• Condenser, Chilled, and Heating Water System and
Pumps
• Water-to Water Heat Pumps
• Water-to Water Hot Water Heaters
• Solar PV Domestic Water Heaters and Pumps
• Domestic Hot Water Circulating System
• Kitchen Hood Exhaust
Fundamental Commissioning: Provide fundamental
testing and commissioning of all mechanical systems
including HVAC system equipment, plumbing equipment,
devices, controls, and monitoring devices. Coordinate
commissioning with Owner’s commissioning agent.
Fundamental commissioning shall be executed
in accordance with industry standards and LEED
requirements. Additional enhanced commissioning will be
provided for additional LEED credits.
31Mason County Justice Center | Pre-Design Study
Electrical Systems Assessment
Summary of Work
This pre-design includes a new building to house a new
Mason County Behavioral Health facility. The scope of
work includes site electrical and telecommunications
systems to provide power and telecommunications
systems to the building site. Building electrical and
telecommunications systems will be provided to support
program needs.
Systems supporting program areas related to triage and
housing will be vandal resistant and comply with anti-
ligature standards.
ENERGY CODE AND SUSTAINABLE DESIGN
2021 Washington State Energy Code (WSEC): The intent is
for the electrical systems to conform at minimum to the
2021 WSEC and all other industry codes and standards.
The actual code year to be used for design shall be
dictated by the code year in effect at the time of the
scheduled building permit intake.
C406 Requirements: The WSEC section C406 requires
implementation of efficiency packages to achieve the
number of credits appropriate for the building occupancy
type. The efficiency packages are provided by multiple
disciplines and will be summarized for compliance.
Greenhouse Gas Emissions: The electrical systems will
be designed to comply with the State of Washington
Code RCW 70.235.070 GHG reduction policy. All electric
systems will be provided for power assuming no fossil
fuels, with the exception of the emergency generator.
SITE ELECTRICAL
Power: A new underground secondary electrical service
will be required from the local serving electrical utility.
Underground electrical ductbanks and vaults will be
provided in accordance with utility requirements.
Transformers, switchgear and medium-voltage
distribution will be utility provided. Anticipated electrical
service voltage will be 480Y/277 Volts, 3 phase, 4 wire.
Electric Vehicle Supply Equipment (EVSE): In accordance
with WAC 51-50-0429 Section 429 and RCW 19.27.540, the
following provisions are anticipated for EVSE associated
with the 268-space parking area associated with the
proposed building. EVSE is anticipated for public and staff
vehicles; fleet charging is not anticipated at this facility.
The EVSE will not be supported from the standby generator.
• 10% of Parking Spaces: Installation of Level 2 EV
charging stations, including associated power circuiting
and power distribution system capacity
• Additional 10% of Parking Spaces (EV-Ready):
Installation of power circuiting and power distribution
system capacity to support future Level 2 EV Charging
stations
• Additional 10% of Parking Spaces (EV-Capable):
Installation of raceway systems and power distribution
system capacity to support future Level 2 EV Charging
stations
Site Lighting: Exterior lighting will be provided to enhance
safety and security around the building, at parking
areas and pedestrian pathways. Illuminance will be in
accordance with IES recommendations, while providing
adequate illumination to support video surveillance.
Luminaires will be bollards, building-mounted and pole-
mounted luminaires. LED technology. Dark-sky compliant,
full-cutoff luminaires designed to minimize light-trespass.
Telecommunications: New underground
telecommunications services will be provided from
local franchise utilities in the vicinity of the project site.
Underground conduits and vaults will be provided in
accordance with utility requirements, from the utility
interface at the property line to the building main utility
point of entry room. New ductbanks will include four (4)
4”C with innerduct for utility fiber and copper cabling.
BUILDING POWER DISTRIBUTION
General: Distribution topology segregated by load type
(e.g. lighting, mechanical, plug loads). Large electrical
loads and motors sized at 1/2 HP and larger served at
480 Volts, 3 phase; lighting at 277 Volts and plug loads
at 120 Volts. Minimum 25% spare capacity and spare
overcurrent protective devices. Fully rated for available
fault current. Designed to integrate with the architecture,
while providing flexibility for the future.
32 Mason County Justice Center | Pre-Design Study
BUILDING POWER DISTRIBUTION CONT.
Main Building Switchboard: Indoor, 480Y/277 Volts, 3
phase, 4 wire. Switchboard will contain two main circuit
breakers – one for the building and one for electric vehicle
charging - and utility metering provisions. Switchboard
construction with fixed insulated case main and molded
case distribution circuit breakers. Surge protection.
Electronic metering. Copper bus. Two levels of ground
fault protection.
Distribution Equipment: Panelboards with bolt-on
circuit breakers, door-in-door construction, copper bus.
Panelboards located in proximity to loads served.
Wiring Methods: Copper conductors, #12 AWG minimum
in raceway. Branch circuit wiring overhead. Equipment
ground conductors required.
Power Monitoring: Electronic metering devices and
networking for building main, feeders and designated
branch circuits to meet energy code requirements.
Integrate with building management system.
Surge Protective Devices: Provide at main switchboard,
panelboards serving emergency systems, sensitive
equipment and immediately downstream of a transformer.
BUILDING EMERGENCY AND STANDBY POWER SYSTEM
An emergency and standby power system will be provided
to meet the code and programmatic requirements for
this building, providing functionality to support generator
backup for normal operations for the entire building in the
event of a power outage. They system will be configured
with individual automatic transfer switches and load
shed functionality to meet the requirements of this I-2
occupancy building, including Department of Health
licensing regulations.
A packaged diesel engine generator system will be utilized
to meet the life safety and standby power requirements.
The generator will be installed in an outdoor acoustical
enclosure. A separate bulk fuel oil tank will be installed to
provide 96 hours of diesel fuel oil storage.
Automatic Transfer Switch (ATS): Open-transition,
contactor style. Separate transfer switches for life-
safety, critical and other building power equipment, with
load shed functionality.
Provisions for portable load bank connection, and
portable generator interface during generator
maintenance.
RENEWABLE ENERGY SYSTEM
General: A renewable energy system, in the form of a
rooftop photovoltaic (PV) array and ancillary equipment,
will be required to meet the Washington State Energy
Code requirements and project sustainability goals. The
PV system size will vary depending on the approach to
energy code compliance.
LIGHTING SYSTEMS
General: The lighting system shall address specific
“visibility” requirements for the project and each
individual space. “Visibility” includes issues such as
light quality, occupant comfort, as well as aesthetics.
It is critical that the visibility issues be addressed for
each space to provide maximum occupant comfort,
ultimately resulting in reduced Owner costs. A quality
lighting system shall not only add visual interest to a
space, but may also improve employee and resident
productivity and wellness, while contributing to a safe
and secure environment. Once the visibility issues have
been identified and addressed, the lighting system can be
designed to provide maximum energy efficiency.
The lighting system shall meet Illumination Engineering
Society (IES) recommendations, and comply with Energy
Code requirements.
Light Fixtures: Lighting fixtures LED, rated life of 50,000
hours. 80 CRI minimum. Color temperature 3500K.
LIGHTING CONTROL SYSTEMS
General: Standalone, networked digital lighting control
system for interior and exterior lighting systems, meeting
programmatic and energy code requirements. System
inputs include integral timeclock, manual switches,
occupancy sensors, photosensors, photocell.
Occupancy Sensors: Exam rooms, labs, offices and multi-
purpose rooms. Common areas for egress lighting after
hours.
Automatic Daylighting Controls: Controlled separate from
other areas; 0-10v dimming.
Electrical Systems Assessment
33Mason County Justice Center | Pre-Design Study
Electrical Systems Assessment
LIGHTING CONTROL SYSTEMS CONT.
Human-Centric Lighting (HCL) Controls: Use of HCL within
resident spaces such as Day Rooms, Wellness areas,
Low-Stim Rooms, Resident Rooms should be considered.
Application of LED technology coupled with tunable
lighting controls can be utilized to improve individual
emotions, health and wellbeing while influencing the
body’s circadian rhythms.
FIRE ALARM SYSTEM
General: Intelligent, software-controlled addressable fire
alarm and detection system and voice command system
in accordance with AHJ requirements.
Notification Devices: ADA compliant audible and audible/
visual devices in accordance with NFPA 72 and the Fire
Code. Audible notification utilizing speakers.
Wiring: Install within raceways.
Emergency Responder Radio System: In accordance with
AHJ requirements.
EXISTING JAIL - ELECTRICAL SYSTEMS OVERVIEW
In general, most of the existing electrical are original to
the building, constructed in the early 1980’s. While the
systems appear to be well maintained and functional
for current use, most of the electrical systems are 40+
years old and operating near the end of their useful
life. Selective upgrades have been provided to building
electrical systems (e.g. building automatic transfer switch,
LED lighting retrofits) since the original construction. As
an extensive remodel and addition project, we anticipate
that much of the existing facility electrical systems will
be replaced to extend the useful life of the facility and
meet current codes and standards.
Power: The existing Jail is served from Mason County
PUD, the local electrical utility. The existing secondary
electrical service size is 1600 Amps at 208Y/120 Volts 3
phase, 4 wire. Existing utility pad-mounted transformers
are installed outdoors at grade level, in the northwest
corner of the building.
Standby Power: An existing 350kW Caterpillar diesel
engine generator provides standby power to the facility.
An automatic transfer switch was installed in 2011,
allowing for the generator to support the entire building
rather than just designated loads.
34 Mason County Justice Center | Pre-Design Study
Telecommunications & Security Systems Assessment
Summary of Work
Telecommunications design for the proposed new
approach to the Mason County Community Justice
Center facilities will be compliant with current industry
standards and support current and future needs of the
facility. The design will consider TIA-1179 Infrastructure
Standards for Healthcare Facilities when evaluating
existing systems and specifying and designing new
systems. mechanical systems and components will be
flexible, robust, and suitable for the building use. Building
mechanical, fire sprinkler, and plumbing systems will be
designed to current codes and industry standards.
Systems supporting program areas related to triage and
housing will be vandal resistant and comply with anti-
ligature standards.
The options being considered for this project include
renovating and expanding the existing jail building,
construction of a new jail building, and construction of a
new behavioral health building.
Telecommunications
EXISTING SYSTEMS
The existing telecommunications system in the jail is
supported by a fiber connection to the courthouse next
door, through which the facility is connected to the
County network. The Main Equipment Room (MER) is in
the attic space. It contains 66 blocks for termination of
the analog phone lines. Most of those lines have been cut
off, with the County having transitioned to a Voice over
IP (VoIP) phone system. The rack containing the phone
system controller, phone system Power over Ethernet
(PoE) network switches, and a UPS is also in the MER.
There is a wall mounted rack in the MER that contains
rack mount fiber cabinets (RMFCs) for terminating and
patching optical fiber backbone cabling, multiple media
converters, and a few other pieces of equipment. Existing
optical fiber backbone cabling is a combination of multi-
mode and single-mode. The multi-mode optical fiber
backbone is rated OM1, which is a 62.5 µm diameter fiber
optic cable. OM1 is obsolete and should be replaced.
The single mode is compliant with current standards
and can remain in use. The horizontal cabling is a mix
of Category 5e, and 6. The overall telecommunications
system is consistent with the buildings age and is evident
of multiple generations of infrastructure being installed
on top of the previous.
INDUSTRY STANDARDS
• TIA-1179-B - Infrastructure Standard for Healthcare
facilities.
• TIA-569-E - Telecommunications Pathways and
Spaces
• TIA-568.0-E - Generic Telecommunications Cabling for
Customer Premises
• TIA-568.3-E - Optical Fiber Cabling and Components
Standard
TELECOMMUNICATIONS SYSTEMS
General: Structured cabling system to support Wide Area
Network (WAN) and Local Area Network (LAN) transport
of voice (analog/Voice-Over-IP), data, wireless and
computing applications. The structured cabling system
shall enable the transport of data, telephony, intercom,
audio visual, security, building automation, and other
Internet Protocol (IP) applications to be converged onto a
common cabling and network infrastructure. Networking
equipment such as servers, Ethernet switches, routers,
network software, computers, UPS systems and phones
will be provided by the Owner. IT systems shall comply
with TIA standards.
Telecommunication Rooms and Spaces:
Telecommunications Rooms (TR) shall be dedicated
spaces designed for the termination of horizontal station
cabling and backbone cabling. Space and infrastructure
shall be provided for the installation, configuration, and
administration of mission critical telecommunications
and systems equipment. The TR shall be a secured space
with a dedicated environmental control system with
dedicated thermostat to monitor and maintain acceptable
temperature and humidity levels on a 24 hours-per-day,
365 days-per-year basis and UPS backed power.
• Main Equipment Room (MER): The Main Equipment
Room is in the attic. This space facilitates the
terminating hardware for cabling, interbuilding
connectivity, equipment, and WAN connections. In
all Options, the MER will be re-imagined, removing
abandoned equipment and providing rack space and
cable support.
35Mason County Justice Center | Pre-Design Study
Telecommunications & Security Systems Assessment
TELECOMMUNICATIONS SYSTEMS CONT.
• Telecommunications Room (TR): Cross-connect
between the horizontal cabling serving the building
and the backbone infrastructure connecting the MER.
In Option 1 - Jail Expansion, and Option 2 - Expansion/
Cell Reduction, a new telecommunications room will
be added in the remodeled section of the existing
building, and one will be added in the housing unit.
• Equipment: 19-inch-wide equipment racks, plywood
backboards, patch panels and cable management.
Racks equipped with vertical and horizontal cable
management panels and shelves, and a Power
Distribution Unit (PDU) for distributing power to
rack mounted equipment. Includes cable tray and
grounding.
• Telecommunications Rooms shall be located to ensure
that the length of any horizontal cabling does not
exceed 90 meters in length.
Structured Cabling Infrastructure: Hierarchical star
topology 100-ohm balanced twisted-pair and optical fiber
backbone cabling installed between the TR and the MER
and horizontal cabling from the workstation devices to
the TR. Cabling plenum-rated where required by code.
• Backbone Cabling:
○Optical Fiber Backbone: 24 strand single-mode OS2
/ 12 strand multi-mode OM3 Outside Plant Cable
(OSP) from existing MER to new Telecommunications
Rooms.
• Horizontal Cabling: 100 ohm, 4-pair, Category 6A
rated unshielded twisted pair (UTP) cabling as defined
in ANSI/TIA – 568-C Standard. Plenum rated as
required. Route directly to a Telecommunications
Room, maintaining a maximum length no greater than
90 meters between terminations and service loops.
Splicing and transition points are prohibited.
Telecommunications Outlets: Category 6, 8-position
8-conductor modular jack.
• Quantity of ports to be provided based on coordination
with stakeholders and facility needs and densities as
prescribed in standards.
Wireless Access Point (WAP): WAP requirements will be
coordinated with stakeholders and provided to meet
facility needs. Two CAT 6A cables shall be provided to
each WAP location.
Pathways: Pathways shall be based on the construction
type of each area of the building. In the administration
areas of the building, the pathway shall consist of cable
trays and open cabling systems. Open cabling support
system consisting of cable saddles and j-hooks mounted
on threaded rod supports acceptable above accessible
ceilings. In the secure areas of the building, pathway shall
consist of conduit to each outlet location.
As needed in conference rooms, infrastructure including
pathway, backboxes, power, telecommunications, and
cabling will be provided to support presentations or video
conferences. A flush mount wall box shall be provided to
support a wall mounted television and a floor box shall
be provided to allow A/V connection to the monitor and
support conference phones, etc.
EXISTING CORRECTIONS SECURITY SYSTEMS
The existing control room is in the center of the jail
housing pods. Jail door control and communication
systems are operated from the control room. Control
systems include a PLC/touchscreen-based door
control system, a security video system, and an
intercommunications system integrated for seamless
operation. The existing integrated control system
has been recently upgraded. The existing PLC is a
Modicon M340 by Schnieder Electric. The touchscreen
is operating Ctrl Xpert touchscreen software, which
is a dedicated control software package created by a
security electronics integrator. The existing security
video system is Milestone XProtect, while the cameras
are Pelco IP cameras. The existing intercom system is
from Harding Instruments. The head-end system has a
Digital Communications Controller (DCC), and two Digital
Communications Expanders (DCE). Each DCC and DCE can
connect to up to 32 intercom stations.
The system integrates through the touchscreen providing
the ability to control/monitor doors from the control
point. When a door is selected on the touchscreen, the
operator is presented with options to control the door,
at the same time, the video viewed is switched to the
cameras associated with the selected door, and the
intercom channel to the door is opened. This enables the
operator to see and talk to the person passing through
the door.
36 Mason County Justice Center | Pre-Design Study
Telecommunications & Security Systems Assessment
OPTION 1 & 2 - JAIL EXPANSION
In Option 1, and Option 2, the existing security systems
shall be maintained in operation, including the PLC/
touchscreen door control system, security video system,
and intercom system. To accommodate the expansion,
one of the housing pods will be removed. The existing
intercom stations and security cameras will have to
be adjusted to accommodate the door and operational
changes.
The expanded area of the jail will receive a new PLC
for door control. Security cameras will be added for
visibility, while intercoms are added at new doors for
communication. The existing systems will be expanded to
accommodate the added space.
BEHAVIORAL HEALTH CENTER
In the Behavioral Health Center, a new, integrated PLC/
touchscreen-based door control system will be provided.
The new system will be essentially the same as the
existing system but will be customized for the new
building. The door control system will consist of a new
PLC, with touchscreens at control points for door control.
The security video system will be designed to provide
good facility visibility utilizing a combination of high
megapixel, cell, multi-imager, and fish-eye cameras to
get the best coverage possible. An integrated intercom
system will be provided. It will connect to the Jail through
a network connection.
OPTION 3 – NEW JAIL, BEHAVIORAL HEALTH CENTER
In Option 3, and at the Behavioral Health Center, a new,
integrated PLC/touchscreen-based door control system
will be provided. The new system will be essentially the
same as the existing system but will be customized for
the new building. The door control system will consist of
a new PLC, with touchscreens at control points for door
control. The security video system will be designed to
provide good facility visibility utilizing a combination of
high megapixel, cell, multi-imager, and fish-eye cameras
to get the best coverage possible. An integrated intercom
system will be provided.
37Mason County Justice Center | Pre-Design Study
Site Assessment
EXISTING SITE ANALYSIS
The site is located within a highly developed area of
Shelton and is currently served by all applicable utilities.
Water mains are located in the public right-of-way to
the south, east, and north of the site. Water service
appears to be provided to the jail from the water main in
5th street near the intersection with W Pine St. Sanitary
sewer mains are located in the two alleys that run
through the site from east to west. Sanitary sewer service
lines appear to enter both main lines at various locations.
An existing stormwater system conveys stormwater flows
from the existing impervious areas to the City of Shelton
municipal stormwater system. Additional catch basins
exist in the area that may indicate the presence of piping
on Alder St.
The adjacent roadways appear to be composed of
asphalt and concrete paving that appears, in places, to be
degraded. The onsite pavement appears to be in moderate
condition, however, does appear to pose accessibility
concerns related to the running slope of pedestrian paths.
PROPOSED SITE IMPROVEMENTS
Connection to the existing water and sewer mains
appears feasible at several locations, depending on
the desired improvements. Once a proposed layout is
selected a capacity analysis should be carried out to
verify the existing infrastructure size is adequate for the
proposed development.
Stormwater management is anticipated to be provided
through the construction of an underground vault on
the southern portion of the site discharging to the storm
system in the public right-of-way.
38 Mason County Justice Center | Pre-Design Study
Data Analysis
For planning purposes, knowing who is in the jail on a
given day is useful for determining housing needs and
security classification levels within the jail, as well as
for long-term planning purposes. It enables officials to
better plan the type of jail beds that will be required as
well as the level of service and treatment needs of the
population while incarcerated. Included in our scope,
the design team requested data to review, analyze, and
prepare a set of recommendations for total bed capacity,
either as an expansion to the existing infrastructure, or
for a anew secure jail facility. Note, our analysis did not
include population projections.
A request for data was distributed on January 26, 2024,
to solicit information on the amount of warrants issued,
population by gender and classification, and use of
electronic monitoring & work release over the past five (5)
years. This request included behavioral health initiatives
and data underway in Mason County. The list below
summarizes the requested data collected by Mason
County stakeholders:
• Law Enforcement
○Total Crimes by month
○Group A Felonies by month
○Group B Felonies by month
○Superior Court Warrants by day
○District Court Warrants by day
○Municipal Court Warrants by day
• Jail
○Average daily population by:
- Gender
- Classification
○Alternative Sentencing, Work Release, and Electronic
Home Monitoring
○Admissions
○Release
○Housing Plan to demonstrate classification
distribution throughout the facility on the following
dates:
- 3/23/23
- 6/17/23
- 10/16/23
- 12/13/23
• Behavioral Health
○MAT Clients served
○Northwest Resource Clients served
This section highlights the data received and analyzed
to determine the recommended bed capacity for the
in-custody population. However, before diving into the
analysis, it’s important to note other distinctions that
influence the in-custody population and, ultimately,
the recommended bed capacity: diversion, reentry
components, and the behavioral health infrastructure of
support and opportunities within Mason County.
Mason County looks to create more opportunities for
diversion and deflection within their judicial system. The
incorporation of these initiatives and their success will
impact the population capacity at the jail and should be
a consideration when evaluating the overall bed capacity
with expansion capability.
Since starting the LEAD program, a diversion program
established in Mason County in 2023, there are fewer low-
level arrests. As stated on the Mason County website, the
goal of this program is to improve community health and
safety through coordinated resource tools utilized by law
enforcement and community stakeholders.
In addition to diversion programs, Mason County has
implemented an Alternative Court docket for:
• Veterans Court
• Drug & Mental Health Court
• Therapeutic Court
The electronic home monitoring program (EHM) has been
successful in the past. The reason for the fluctuation
in implementation relies upon the Judges utilizing this
option in sentences and the ability to staff the program.
There is an alternative program offering a driving under
the influence (DUI) class one day at the jail, approximately
ten times a year, with a staff member leading a program.
All individuals sentenced to the alternative DUI program
are booked into the Jail which affects the booking
numbers since these individuals are not housed at the jail,
only attend the program at the jail for the day. Additional
funding in the future could increase the class offerings.
This foundation creates opportunities for collaboration
of justice system partners within Mason County to
develop future pathways and opportunities for deflection
and diversion. The proposed expansion of therapeutic
treatment beds for the jail and the behavioral health
center will create more resources for Attorneys and
Judges to utilize, ultimately to lower the incarceration
rates.
JAIL
39Mason County Justice Center | Pre-Design Study
Data Analysis
At the start of the study, a Justice Task Force Group
recently formed and meets monthly to discuss current
justice-system issues with Mason County and establish
initiatives to improve public safety within the community.
With an increase in diversion programs and behavioral
health options in the County, the population composition
will change within the jail. These programs can reduce the
work release, inmate trustee, and minimum classification
populations within the jail. Flexibility with the Housing
Management Plan, housing unit design and configuration
should consider the potential changing demographic and
respond to meet current and future population needs.
All of these initiatives play a role in balancing the
justice system and opportunities for public safety and
health within the community to offer deflection or
diversion options reducing the need for incarceration.
Funding, staffing, participation rates, and initiative
effectiveness require on-going review and considerations
for their capacity impact on the jail population. One
definitive answer cannot be provided within the study.
However, the design team reviewed the following
data with stakeholders to determine an appropriate
recommendation with the understanding that design
options shall consider expansion capability to meet
additional future demands beyond the scope of this effort
and current conditions.
The chart below identifies the average in-custody
population at the Mason County Jail over the past
five years. A few items to note, the highest population
occurred in early 2019 and experienced a steady decline
over the next 5 years, with a precipitous decline in late
2023 and early 2024. Jail staff indicated the drop in
population was the result of a reduction in correctional
staff requiring a portion of the in-custody population to
be transferred to an adjacent secure facility. The decline
in population was a combination in a shift in arrest and
holding strategies and relocated a number of the in-
custody population to adjacent facilities.
In general, the overall population was approximately
75-80 in 2019. A significant decline occurred at the
start of the covid pandemic in March 2020. This decline
in population lasted for a couple of months before
experiencing several spikes in population throughout
the remainder of 2020. By mid-2021, the population
hovered around 55-60 individuals before declining to
approximately 30 individuals by the start of 2024.
Average In-Custody Population at Mason County Jail 2019 - 2024
JAIL
40 Mason County Justice Center | Pre-Design Study
Data Analysis
The next figure provides a breakdown of the population within the same time frame. Over the past five years, females
account for an overage of 16.5% of the population. When isolating the male population, the largest classification group
held at the Mason County Jail is the maximum population at 36.7%. Within the female population, half of the female
population exists within the minimum classification group at 50%.
Breakdown of Population from 2019 - 2023
Given the large discrepancy in the population numbers between 2019 and end of 2023, the team analyzed the last full
year of data. For comparison, in 2019, the average male population was 54 with females at 18, totaling an average of 72
individuals within the facility. In 2023, the averages shift with 37 males and 5 females, for a total of approximately 42
individuals. In 2023, females accounted for 12% of the total population.
Breakdown of Population in 2023
JAIL
41Mason County Justice Center | Pre-Design Study
Data Analysis
The breakdown by classification in 2023 is demonstrated in the graphic below.
Breakdown by Classification in 2023
One of the comments discussed during the Visioning session centered around the change in population in Mason
County during the summer months and a potential impact on the in-custody population. The team reviewed the
average daily population by year for each of the five years of data. Then we highlighted the summer months, shown in
bold below. Based on this analysis, the team did not find a spike or increase in population during the summer months.
It is possible the increase in population during the summer months may result in additional arrests and/or calls to law
enforcement; however, it did not create a spike in population requiring a calibration in the overall bed capacity.
Average Inmates in 2023
JAIL
42 Mason County Justice Center | Pre-Design Study
Data Analysis
The team received data on the admissions and release numbers. The first figure below demonstrates the average
admissions and releases per day, for each year. The second figure shows a detailed analysis of the total admissions by
day over the last five years. While the average booking and releases are similar, and approximately 3-4 admissions and
releases per day, the second chart on this page demonstrates spikes in admissions and releases over the course of the
year. The maximum number of admissions and releases increases to over 20 a day on several occasions. This impacts
the size of intake to be able to accommodate the fluctuations of admissions and the processing of releases.
JAIL
43Mason County Justice Center | Pre-Design Study
Data Analysis
The next level of analysis centers on the alternative sentencing program in the Mason County Jail. The team received
data on the total number of electronic home monitoring (cyan) for individuals not held at the jail, as well as the
Alternative Sentencing (dark blue) and Work Release (orange) that are housed in the second floor of the addition to
the Mason County Jail. Approximately 10 individuals are housed at the Mason County Jail. This was confirmed by the
Sheriff and Jail staff and informs the programming effort.
The final data presented in this section reveals the data received on the total crimes and warrants within Mason
County over the past five years. Similar to the average daily population, the total crimes were larger in 2019 then
declines and remains consistent throughout 2020 to the end of 2023. This tracks for the daily population viewed
earlier, except for the major decline at the end of 2023 and beginning of 2024 when a larger number of the in-custody
population was relocated to adjacent facilities due to changes in staffing.
JAIL
44 Mason County Justice Center | Pre-Design Study
Data Analysis
The team requested housing management plan data on
four different days within 2023 to better understand how
the population was distributed throughout the existing
housing units. The four (4) diagrams below organize the
data we received. The colors designate:
• Blue: Male Population
• Light Blue: Female Population
• Orange: Electronic Home Monitoring, Alternative
Sentencing and Work Release Population
• Purple: In-Custody population relocated to adjacent
secure facilities
These diagrams confirm that analysis was conducted
earlier. At the start of 2023, approximately 40 individuals
were housed at the Mason County Jail with relatively
few individuals transported to adjacent secure facilities.
By the end of 2023, the number of individuals housed at
the Mason County Jail versus adjacent secure facilities
equalizes. Although the average daily population remains
approximately 40-50 people, only half of those is held at
the Mason County Jail toward the end of the year.
Of note for the design team, the population shifts
within various housing units to account for the changing
classification and housing units requiring maintenance
over the course of the year.
JAIL
45Mason County Justice Center | Pre-Design Study
Data Analysis
To ascertain the need for behavioral health beds within
the jail facility, the design team requested the Jail staff to
track particular items related to medical, mental health,
mental health, and/or substance use disorders from April
18, 2024 to May 24, 2024. A selection of the items tracked
by Jail staff include:
• Are you now or have you recently received psychiatric
care?
• Are you experiencing symptoms of mental illness such
as anxiety and/or depression?
• Are you thinking about committing suicide?
• Have you visited the hospital or clinic within the last
72 hours?
• Have you been drinking alcohol? If yes, PBT Reading:
• Are you dependent on any drugs or medication?
• Are you currently engaged with substance abuse
treatment?
• Are you interested in chemical dependency services?
• Any current/recent opioid use? If yes, would you like to
participate in the MAT program?
• Staff Observation:
○Has the inmate complained of medical problems or
carrying themselves in ways which indicate they are
experiencing pain?
○Are there signs of Mental Illness
JAIL
46 Mason County Justice Center | Pre-Design Study
Data Analysis
Within the time frame capturing the data, there were a
total of 119 bookings. A few key notes:
• 10% had reported dangerous levels of alcohol/drugs,
required medical attention, and/or exhibited signs of
mental illness or behaviors suggesting self-harm by
the arresting or transport officer.
• 21.8% exhibited symptoms of mental illness.
• 11% of individuals had been to a hospital/clinic in the
last 72 hours.
• 28.5% were dependent on drugs or medications.
• 24.4% of individuals were interested in a Medication-
assisted Treatment program.
The percentages below confirm the need for dedicated
medical and behavioral health treatment beds within the
Mason County Jail. Providing a therapeutic environment
and customized treatment plan for individuals within
the jail population for mental and/or behavioral health
establishes a continuum of care and improves the
overall recidivism rate. Based on the data provided and
discussions with stakeholders, the team recommend
approximately 20-25% of the overall population is
recommended for behavioral health housing.
Correctional facilities cannot be planned for the average
daily numbers. As an average of the population, ADP
numbers represent the number of people anticipated
in the jail on any given day. They exclude fluctuations in
population and peaking, which can account an additional
10% - 20% for high daily population counts, along with
additional beds required for mandated jail classification
separation purposes.
The baseline Average Daily Population (ADP) analysis
was converted into actual bed space requirements
by incorporating a “utilization factor” to account for
operational considerations such as downtime for cell
maintenance, classification variation and population
“peaking” during high volume periods. In this study, the
team incorporated a utilization factor of 1.2 (20%) which
aligns with best practices for jail facilities.
Given the range of the ADP over the past five years,
the team planned for an ADP of 70-80 individuals. This
accommodates change in population, legislation, arrest
rates, and diversion opportunities likely to occur over the
next 20-30 years. Applying the 1.2 utilization factor, this
equates to an anticipated bed capacity for the Mason
County Jail with 84-96 beds.
Taking the information above into account as a foundation
for physical facility management and planning, the total
beds were disaggregated according to the specific number
and type of beds that will be needed to accommodate
the different jail population categories. After adjusting
the bed space projection baseline based on discussions
with County and jail representatives to account staff
efficiencies, preferred minimum and maximum housing
unit sizes, and actual housing unit geometry, the final jail
bed space capacity was established at 96 beds.
HOUSING PLAN
Female Housing (min, med, & max) 20 beds
Male Minimum/Medium 20 beds
Male Medium/Maximum 16 beds
Male Maximum 16 beds
Behavioral Health Treatment 24 beds
Total Bed Capacity 96 beds
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47Mason County Justice Center | Pre-Design Study
Space Program
Utilizing information gleaned from the Visioning Session,
existing facility assessment, and population analysis,
the Design Team prepared a Space Program. The Space
Program defines the size of each functional area within
all departments within the proposed Jail expansion and
new Behavioral Health Facility. A separate Space Program
defined an option for a new jail facility for comparison in
the Study and can be found in the Appendix.
Space needs were developed based on the agreed
upon capacity by gender and classification needs for
each area of function. The final products are based on
direct conversations with the client’s “core team” of
representatives from each of the components and the
professional experience of the project team.
A foundation of the architectural space program are
the standards derived from the American Correctional
Association (ACA), PREA standards, and the design team’s
professional experience in programming similar facilities.
The Space Program for the expansion is organized as
followed:
• Space Component
• Unit Quantity
• Unit Size per Quantity
• Total net square foot (NSF)
• Ancillary notes associated with each component
The total net square footage for a department is
subtotaled together and multiplied by a unique
departmental factor that accounts for the circulation
space required within the department area. Finally, all
departmental square footage is combined and multiplied
by a building gross factor to account for the exterior
wall, structural system, building systems and general
circulation to get from department to department.
EXISTING JAIL RENOVATION AND EXPANSION PROGRAM
The three components:
• Medical Clinic Services and Infirmary
• Shared Programs and Reentry
• Behavioral Health Treatment Housing
○Acute Care
○Substance Use Disorder (SUD) / Medicated Assisted
Treatment (MAT) beds
○Mental Health Step Down Unit
○Behavioral Health Staff Support Spaces
The total building square footage for the proposed
expansion to the Mason County Jail to accommodate
the Medical Clinic & Infirmary, Shared Programs, and
Behavioral Health Housing is approximately 16,700 gross
square feet.
PROGRAMS
As mentioned in the existing facility analysis, the existing
Mason County Jail includes only one (1) Multi-Purpose
Room, serving a variety of purposes, and one (1) interview
room/office for several different agencies and programs.
In our meetings with jail and behavioral health staff,
additional program space was requested for current
programs, such as reentry, and for potential program
offerings, group programs, and support services.
For Reentry Services, the program reflects the requested
need for staff support and meetings with in-custody
persons enrolled in the program. The program includes:
• Small Waiting Area with 2-3 chairs for volunteers
• Reentry Program Supervisor Office
• SUD Staff Office
• SUD Peer Support workstation
• Interview Room
• Office Support Space for filing cabinets, copy machine,
and supplies
Staff would utilize the interview room to meet with those
enrolled in the program; or they could utilize additional
Program space recommended for the Mason County Jail.
The additional program space would ideally be located in
a similar location to the current Program space, central to
both housing and easy to access for service providers and
volunteers. The centralized program space to add to the
existing facility includes:
• Large Multi-Purpose Room, for indoor recreation and/
or larger group programs or services
• Small Multi-Purpose Room, similar to Classroom size
for education or small group programs
• Two (2) Interview Rooms to meet with professionals
• Program Storage Room for books, program supplies,
and/or furniture
• Inmate Restroom
• Staff Restroom
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48 Mason County Justice Center | Pre-Design Study
Space Program
MEDICAL CLINIC
The current medical exam room includes all medical
functions in one area: waiting, exam, triage, office,
supply room, biohazard waste, and a separate small
room for an infirmary cell. Even for a small facility
with a nurse position staffed everyday between 7am
to 11pm, additional space is recommended to properly
accommodate the medical needs, HPPA privacy and
proper protocols for medical storage. For a facility with
an anticipated capacity of 96 beds, the demand for proper
medical services will increase. Especially given the stated
medical and behavioral health needs mentioned in the
meetings, the design team recommends the following
spaces for the medical clinic:
• Waiting Area for 2-3 individuals
• Holding Cell
• Privacy Room for tele-health and/or tele-psych
appointments
• One (1) Exam Room
• Two (2) Negative Pressure Cells with an ante room
• Nurse Station
• Health Services Workroom
• Health Staff Breakroom
• Two (2) Professional offices for visiting and/or
contracted staff
• Medical Storage in lockable room
• Clean Storage for clean linens and supplies
• Soiled Storage for used linens and waste
• Biohazard storage for medical waste
• Equipment Storage for assistant equipment and
general storage
To understand the relationships between the
components, refer to the adjacency diagram below. The
black line represents the main circulation path with all
inmate components on one side and the staff support
spaces grouped together on the other. Solid dash lines
represent enclosed spaces; whereas dashed lines
represent spaces that are open and visible to the main
circulation. The medical clinic should be located adjacent
to Intake and as close to the housing as possible.
The client confirmed that an infirmary cell sized for a
hospital bed was not required for the jail.
JAIL
49Mason County Justice Center | Pre-Design Study
Space Program
The programming component recommended for the
existing jail expansion is approximately 5,375 dgsf.
BEHAVIORAL HEALTH HOUSING
Given the elevated rates of medical and behavioral
health needs in detention facilities across the country,
Mason County is experiencing a similar phenomenon as
other jurisdictions. As Mason County seeks to create a
continuum of care within the community, an important
component includes providing behavioral support spaces
and dedicated housing units within the jail. To accomplish
this within the existing infrastructure remains a challenge
given the layout and configuration. Therefore, the design
team recommends an expansion to include treatment
beds in a more normative, therapeutic environment
conducive to rehabilitation and stabilization. The
behavioral health housing comprises three (3) distinct
sections, each with programmed eight (8) beds:
• Acute Care
• Substance Use Disorder & Medication-Assisted
Treatment (SUD/MAT)
• Step-down Mental Health
The Acute care housing provides single-occupancy
housing with no mezzanine for up to eight (8) individuals
with a Serious Mental Illness (SMI) who demonstrate
functional impairment to a degree that interferes with
basic abilities to interact with others and requires
substantial intervention by clinical staff. Individuals on
suicide or constant watch could also be placed in this
area depending on the other individuals’ acuity level and
behavior. The housing area maintains a clear line of sight
from the nurses’ station with a preferred adjacency to the
medical clinic. Due to the acuity level of the individuals
housed in this area, additional staff may be required for
close observation and/or intervention. Specific staffing
requirements for all behavioral health housing requires
further discussion and direction from the client prior to
finalizing.
The SUD/MAT area houses individuals who are
withdrawing from substances but do not require housing
in the infirmary and will participate in substance use
disorder treatment once able to engage. All beds are
located on the flat for up to eight (8) beds. Even after
withdrawal, this housing continues to provide substance
use disorder treatment with intensive evidence-based
model of clinical treatment. The housing areas are
accessible to the nurses’ station and would be preferred
to have close proximity to the medical clinic.
The Step-down Mental Health housing provides housing
for up to eight (8) individuals with SMI whose baseline
of functioning requires ongoing sheltered housing,
programming, and clinical support to maintain adequate
functioning. Depending on the design layout, this housing
area has the opportunity to be sub-divided into two (2)
separate areas to house males and females. With the
overall female capacity around 16-20, there is not the
capacity to include a separate housing for females to
address the various modalities. Although this unit does
not require the same level of intervention, it is preferred
to maintain a clear line of sight from the nurses’ station to
the housing unit.
The support spaces prioritize the behavioral health
staff needs to provide the care, documentation, and
assistance for the treatment beds in this area. The spaces
programmed include:
• Behavioral Health Staff Station
• Staff Workroom
• Interview Room
• Staff Restroom
• Beverage Counter
• Housing Storage
• Janitor Closet
A minimum of one (1) outdoor recreation or therapeutic
courtyard is required and, if design allows, two (2)
outdoor areas offer the ability to separate the population
while providing access to the outdoor area.
The behavioral health housing expansion is approximately
9,150 dgsf.
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50 Mason County Justice Center | Pre-Design Study
Space Program
The diagram below highlights how the key components of the programming and behavioral health housing
recommended for the expansion have a preferred adjacency to the existing jail intake and housing.
Depending on the layout, several configurations were explored to demonstrate the various operational differences
for the behavioral health housing, the expansion of the medical clinic to the existing facility. In this first example, the
behavioral health housing remains adjacent to the medical clinic as part of the overall expansion to the Mason County
Jail. The clinic would not be adjacent to the existing intake area requiring medical staff to go to intake for any initial
assessments upon admissions. However, this configuration does provide an important connection to behavioral health
housing and co-locates all medical and mental health staff together in one consolidated zone.
JAIL
51Mason County Justice Center | Pre-Design Study
Space Program
The second scenario follows a similar configuration with the medical clinic and behavioral health housing part of the
expansion. There is a slight adjustment in this scenario to move the Acute Care beds directly connected to the Medical
Clinic to reinforce observation by medical and behavioral health professionals. Then the SUD/MAT and Step-down
housing would be across the corridor from the medical clinic, maintaining sightlines and adjacencies.
The final scenario reviewed demonstrates an option where the Medical Clinic remains adjacent to the existing intake
and only the behavioral health housing comprises the expansion. In this scenario, the behavioral health staff is not
co-located with the medical clinic and professionals, however, has a separate support area adjacent to the housing
focused on behavioral health interventions.
The program for the expansion and adjacency diagram scenarios were presented to the client in a virtual meeting on
June 5, 2024. All expansion components and adjacency diagrams were acceptable for further exploration. The focus
for the expansion option should consider staff efficiency as a key consideration in the development of options. The
feedback from the client was incorporated into the Space Program to provide an expansion for programming, clinic,
and behavioral health housing at approximately 16,700 gsf.
JAIL
52 Mason County Justice Center | Pre-Design Study
Introduction to Concept Options
The guiding principles, defined in the outset of this
section, inform the direction of the options developed
to meet the project goal to improve the delivery of
behavioral health services within the jail and in the
community to create a continuum of care within Mason
County. Based on the team’s review of the existing
conditions and interviews with Sheriff, Jail, and Mason
County behavioral health staff, the development of
options required:
• A renovation and/or expansion to the existing Jail
facility to provide housing and staff support spaces for
medical and mental health services.
• A renovation and/or expansion to increase the
amount of program space to offer a variety of
programs, group counseling, and individual sessions for
the in-custody population.
• Review core building support services and provide
recommendations for renovation as required to meet
the entire anticipated bed capacity.
For the jail, to provide integrated medical and behavioral
health services with additional treatment housing
capacity, the options developed either focused on a
combination of renovation and expansion to the existing
Mason County Jail; or a purpose-built new jail center that
incorporated treatment housing with general population.
A description of the initial options our team explored is
illustrated on the following page. These options were
presented during a meeting with the client on June 24,
2024. Feedback on these options led to the preferred
option featured in Section 4.
Concept Development Alternatives
JAIL
53Mason County Justice Center | Pre-Design Study
Option 1
The first option explores an expansion for the in-custody behavioral health therapeutic beds to the south of the
existing jail. One of the 4-bed housing units would come offline to serve as the connection to the housing expansion.
The additional bed capacity includes beds in the housing units for:
• Acute care beds;
• Substance Use Disorder (SUD) and Medication-assisted treatment (MAT) beds; and,
• Step-down mental health beds.
The housing units are not designated between male and female patients; however, accommodations to provide
separation by gender, offense type, and/or acuity level, shall be included as this project moves into the design phase.
Additional spaces for behavioral health staff, treatment, and program support the housing in the expansion.
A portion of the existing facility in the area of the first expansion will be renovated to upgrade the structural system
and provide additional space for the medical clinic and programming adjacent to intake in the existing facility. Staff
Support and Work Release Housing require space within the renovation as it was part of the total area requiring
renovation. This is planned for the second level.
Plan Diagrams
UNIQUE ELEMENTS:
• Minimal amount of renovation within
the existing footprint. All renovation
areas are limited to the area of the
first expansion.
• The expansion is located to the south
of the existing Mason County Jail.
• Total Capacity with the proposed
expansion: 90-bed capacity and 12-
beds for Alternative Sentencing and
Work Release housing.
• Future capacity is limited with minimal
expansion to either wing of the
expansion.
KEY OPERATIONAL CONCEPTS:
• Expansion and renovation incorporate
a Trauma Informed design approach.
• No upgrades are provided for
administration, food service, laundry
and/or intake.
• Behavioral Health Housing in this
option is not located directly adjacent
to the medical clinic.
MASON
COUNTY
EXISTING JAIL
SECOND FLOOR
STAFF ENTRANCE
ALT SENTENCING
HOUSING ENTRANCE
CLINIC
LAUNDRY
PROGRAMSSENTENCING
STAFF SUPPORT +
TRAINING
V CIRC /
SUPPORT
12 BE
D
H
O
U
S
I
N
G
(ACU
T
E
&
S
U
D
/
M
A
T
)
12 BED HOUSING (ACUTE & MH)
NURSE/
STAFF
COU
R
T
Y
A
R
D
COURTYARD
PUBLIC
ENTRANCE
CIRCULATION
CIRCULATION
4 BED HOUSING (CSU)
COURTYARDNURSE/STAFF
STAFF
SERVICES
SUPPORT SERVICES 12 BED HOUSING (SUD)
MAIN ENTRANCE
VEHICULAR SALLYPORT
ENTRANCE
CONNECTION TO
EXPANSION HOUSING
R (8)
S (4)
T (4)U (8)
K (12)
J (4)
I (14)
M (12)
N (4)
P (14)
O (6)
H (12)
JAIL
54 Mason County Justice Center | Pre-Design Study
Option 2
The second option explores removing the portion of the facility constructed in the first expansion to the jail since
it requires structural upgrades and utilizing the area for more extensive renovation. This option maintains the area
of construction and expansion closely connected to the core of the existing facility, such as intake, central control,
and existing housing. However, in this option there is more disruption to the existing facility during construction and
would require a detailed phasing plan. Additionally, more housing units are required to come offline to support the
programmatic initiatives for expansion. This reduces the overall bed capacity, even with the added behavioral health
therapeutic housing beds.
Similar to Option 1, a portion of the existing facility in the area of the first expansion will be renovated to upgrade
the structural system and provide additional space for the medical clinic adjacent to intake in the existing facility.
Staff Support and Work Release Housing require space within the renovation as it was part of the total area requiring
renovation. A portion of these components are planned for the second level.
Plan Diagrams
UNIQUE ELEMENTS:
• Significant renovation / expansion within
the existing footprint.
• No expansion to the south of the
jail which allows the alley to remain
undisturbed and used as vehicular
passage between the jail and behavioral
health center.
• Total Capacity with renovation and
expansion: 70-bed capacity and 12-beds
for Alternative Sentencing and Work
Release housing.
• Future capacity has the potential to
utilize an expansion option, similar to
what is shown in Option 1.
KEY OPERATIONAL CONCEPTS:
• Renovation incorporates Trauma
Informed design approach
• Extensive renovation within the jail
includes Laundry, Staff Support and
Work Release Housing
• No upgrades are provided for
administration, food service, and/or
intake
• Behavioral Health Housing in this option
is located directly adjacent to the intake
and the expanded medical
W CEDAR ST
MASON
COUNTY EXISTING
JAIL
PROGRAMS
COURT
YARD
COURT
YARD
SUD/MAT
HOUSING
8 BEDS
STEP DOWN
HOUSING8 BEDS
ACUTE CARE
HOUSING, 8
BEDS
COURTYARD
ENTRANCE
/ V CIRC
STAFF
SUPPORT
HEALTH CLINIC
LAUNDRY
REENTRY SERVICES
COURTYARD
STAFF CIRC
BEHAVIORAL HEALTH
STAFF SUPPORT
INTAKE
SECOND FLOOR
CIRC
ALT
SENTENCING/
WORK RELEASE
STAFF/WORK
RELEASE ENTRANCE
PUBLIC ENTRANCE
CIRCULATION
MAIN ENTRANCE
4 BED HOUSING (CSU)
NURSE/STAFF
STAFF
SERVICES
SUPPORT
SERVICES 12 BED HOUSING (SUD)
COURTYARD
VEHICULAR
SALLYPORT
ENTRANCE
K (12)
J (4)
I (14)
M (12)
N (4)
P (8)
L (4)
N (8)
Q (8)
N
4
T
H
S
T
N
5
T
H
S
T
0 15 30 60
1" = 15'-0" SCALE:
0 15 30 60
1" = 15'-0" SCALE:
PLAN NORTH
JAIL
55Mason County Justice Center | Pre-Design Study
Plan Diagrams
UNIQUE ELEMENTS:
• Expands Administration outside of
the secure perimeter
• Increases Food Service and the
Vehicular Sallyport
• Will maintain connection to Mason
County Courthouse
KEY OPERATIONAL CONCEPTS:
• Requires phasing plan to maintain
operation and functions throughout
the expansion, particularly important
for food service and vehicular
sallyport
N
4
T
H
S
T
N
5
T
H
S
T
MASON
COUNTY
EXISTING
JAIL
4 BED HOUSING (CSU)
COURT
YARDNURSE BOH
SERVICES
STAFF
SERVICES
NURSE
NURSE
VEHICULAR SALLYPORT /
FOOD SERVICE /ADMIN
MAIN
ENTRANCE
RENOVATED BUILDING AREAS - DETERMINING IF SUBSTANTIAL ALTERATION
With regards to the existing building areas of the project that would remain and be renovated as part of Option 1 or
Option 2, the code requires that any alterations to these areas must meet the requirements of the current code. The
code was further reviewed to determine if alterations to these areas would lead to requiring more extensive work such
as bringing the existing unaltered portions of the building up to current code levels. This is sometimes referred to as a
Substantial Alteration or Substantial Improvement. It was determined that neither the 2021 Washington State Existing
Building Code (WSEBC) or the 2021 Washington State Energy Code (WSEC) includes provisions that would require the
unaltered portions of the existing building, building systems, or building energy consumption to comply with the current
codes. This is provided that there is no change in the occupancy or use of building. Furthermore, the 2021 WSEC sections
related to energy efficiency requirements (C406.1) and renewable energy (C411) do not apply to alteration areas. These
determinations should be verified with the code versions that are in effect at the time of project design and permitting.
Alternative Renovation for Option 1 or 2 at the Existing Facility
As a separate alternative to the two options described above, the design team proposes an additional renovation option
to increase administration, food service and vehicular sallyport on the east side of the existing facility. During user group
interviews and site visits, it became apparent these components were undersized to meet the demands of the full
capacity.
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56 Mason County Justice Center | Pre-Design Study
New Option
As a counterpoint to the renovation/expansion options
to the existing Mason County Jail, the client requested
the design team to explore an option for a purpose-
built jail to understand the implications, in operations,
functionality, staffing, and construction cost. Without a
specific site to test-fit a new detention center, the design
team used the existing Mason County Jail location as a
test fit for a new facility. This maintains the connection
to the Mason County Courthouse, a more staff efficient
solution. However, due to site constraints, the overall
building configuration and opportunities for expansion are
minimized.
An alternative site location has the potential to offer
a more efficient conceptual layout. With a remote
alternative site location, transportation to and from the
jail to the courthouse would have to be considered into
the overall operations and evaluation criteria.
The benefits of the new jail option present the
opportunity to design a secure detention facility achieving
best practices and aligning to preferred staff operations.
Instead of fitting within the current infrastructure and
site constraints of the current facility, a new jail design
provides the ability to re-imagine the jail operations for
Mason County. Co-located with the behavioral health
center, a stronger continuum of care and delivery of
services could be implemented from the ground up. A few
of the benefits are described below:
• Create a safe and secure housing unit environment
that facilities the Mason County Sheriff’s Office’s
ability to effectively manage a variety of needs of
the population and provide programs for successful
reintegration to the community.
• Minimize the visual and auditory impact of outdoor
recreation on surrounding streets.
• Maximize daylight into outdoor recreation, dayrooms,
and sleeping areas.
• Provide active and passive areas to outdoor recreation
and dayrooms.
• Organize the jail for flexibility and efficient staff
operations.
• Provide staff amenities and sufficient administrative
support spaces.
• Right-size building support amenities for Food Service,
Laundry and Storage within the jail.
For the new jail option at the existing site of the jail, the
following features are implemented:
• Public Entry remains on 6th Street, the same street
as the public entry to the Mason County Courthouse.
The Vehicular Sallyport and Intake is located on 5th
Street. This aligns the public entry for the jail and the
courthouse on the same street without the service
entrance in between.
• The Public Lobby has access to both Administration
and the Alternative Sentencing / Work Release
component. As a result, the Alternative Sentencing
component remains distinct from the secure perimeter
of the jail to avoid any issues with contraband entering
the secure housing area.
• Administration and Staff Support are right-sized for a
96-bed capacity detention center.
• Intake has a drive-through vehicular sallyport off of
5th Street and sized to separate admissions from
transport and release function. Intake remains
adjacent to the medical clinic.
• The connection to the Mason County Courthouse
remains and is close to the Intake department.
• Medical clinic expands to provide medical and tele-
health services to the entire population. Offices for
design professionals are included. Two (2) negative
pressure cells provide infirmary housing for those
requiring separate housing.
• Deliveries to Food Service and Building support can
have a separate entrance from the Intake Vehicular
Sallyport off of 5th Street.
• Housing includes general population and therapeutic
treatment housing units utilizing indirect supervision
that has the ability to implement direct supervision
features in the future if preferred by the Jail
Administration.
• The behavioral health treatment housing has a direct
connection and adjacency to the Medical Clinic.
JAIL
57Mason County Justice Center | Pre-Design Study
New Option
UNIQUE ELEMENTS:
• The full jail program would be implemented in a
new, purpose-built jail facility.
• If the new jail option is located on the current
site, all in-custody population would require
relocation throughout construction. Once
completed, the location of the jail would be
in a familiar location in the downtown civic
infrastructure and remain the connection to
the Mason County Jail.
• If an alternative site is explored, transportation
to the courthouse will be required;
however, additional features, such as
design configuration, vehicular access, and
departmental adjacencies, could enhance the
overall functionality.
• Total Capacity: 96-bed capacity and 12-beds
for Alternative Sentencing/Work Release
housing.
• The ability to plan for additional bed capacity
as part of the initial design.
KEY OPERATIONAL CONCEPTS:
• A Trauma Informed design approach
implemented throughout entire facility.
• A design to support staff efficiency.
MED/MAX HOUSING
16 BEDS
MIN/MED HOUSING20 BEDS
FEMALE HOUSING20 BEDS
STEP
DOWN HOUSING4 BEDS
STEP
DOWN HOUSING4 BEDS
ALT SENTENCING / WORK RELEASE
HOUSING
CENTRAL
CONTROL
ACUTE CARE HOUSING
8 BEDS
SUD/MAT
HOUSING8 BEDS
BH STAFF STATION
CLINIC AND
PROGRAMS
INTAKE/
ADMISSIONS
FOOD
SERVICE &
LAUNDRY
STAFF
SUPPORT
ADMIN &
SUPPORT
BUILDING
SERVICES
PUBLIC LOBBY
MAX HOUSING
16 BEDS
CO STAFF STATION
COURTYARD
COURTYARD
COURTYARD
PUBLIC ENTRANCE
STAFF ENTRANCE
BUILDING
SERVICES
VEHICULAR SALLYPORT ENTRANCE
ALT SENTENCING
ENTRANCE
JAIL
58 Mason County Justice Center | Pre-Design Study
4. Project Recommendation (Preferred Approach)
Jail | Option 1
EXPANSION
This option is the recommended jail option. It allows the
existing jail to continue operations in its existing location
while additions and renovations are being constructed. It
provides the requested behavioral health/SUD services
for incarcerated individuals and would create the desired
therapeutic environment inside the jail. Currently, due
to space and program limitations, these services cannot
be successfully implemented. This option also provides
some flexibility in the extent of renovations to existing
areas based on available funds. It also provides some
operational scalability as well. Programs could be
phased in over time to ensure cost benefits balance with
operational costs.
This option, in conjunction with the new separate new
behavioral health/SUD facility constructed on the
property to the south creates a criminal justice campus,
providing a strong pathway to rehabilitation for convicts,
and prevention for individuals outside the jail. Potential
operational savings could be utilized by sharing Behavioral
Health SUD specialists, food service, and other support
elements between the buildings. The location of the jail
relative to the courthouse is also a benefit to keeping
transportation costs low.
Behavioral Health/SUD Facility | Option 2
COMMON NURSE STATION
Option 2 is the recommended Behavioral Health/SUD.
While both options are similar, option two provides the
most flexibility in programming. The Crisis Stabilization
model’s financial viability, as detailed later in the report,
has been evolving and is challenging for counties to fund
operation. The design and operation of the facility need
to be flexible so that the beds can be utilized as either
SUD or stabilization.
The design features central living rooms, patient
bedrooms, and support areas that open into a centralized
space eliminating corridors and pinch points. The Nurse
Station would be designed to be approachable for
patients and safe for staff. Dedicated staff spaces are
located to facilitate workflow and supervision of patients.
An enclosed exterior space is provided.
59Mason County Justice Center | Pre-Design Study
Overall Site Plan - Existing Conditions
ALLEYWAY
W CEDAR STREET
N
4
T
H
S
T
R
E
E
T
N
5
T
H
S
T
R
E
E
T
MASON COUNTY JAIL
MASON COUNTY
COURT HOUSE
MASON COUNTY
THERAPEUTIC COURTS
OFFICE
JUVENILE COURT
SERVICES CORONER
WSU EXTENSION
0 10 20 40
TRUE
NORTH
0 15 30
1" = 15'-0" SCALE:
0 15 30
1" = 15'-0" SCALE:
60 Mason County Justice Center | Pre-Design Study
Overall Site Plan - Preferred Approach
W CEDAR ST
N
4
T
H
S
T
N
5
T
H
S
T
8 BED
HOUSING
(SUD/MAT)
NURSE/
STAFF
MASON
COUNTY
EXISTING
JAIL
SECOND FLOOR
STAFF ENTRANCE
ALT SENTENCING
HOUSING ENTRANCE
CLINIC
LAUNDRY
PROGRAMSALT
SENTENCING HOUSING
STAFF SUPPORT +
TRAINING
V CIRC /
SUPPORT
COU
R
T
Y
A
R
D
COURTYARD
PUBLIC
ENTRANCE
CIRCULATION
CIRCULATION
MASON COUNTY COURT HOUSE
4 BED
HOUSING
(ACUTE)
8 BED
HOUSING
(SUD/MAT)
4 BED
HOUSING
(ACUTE)
VEHICULAR
SALLYPORT ENTRANCE
SECURE
ENTRY
MAIN ENTRY
CIRCULATION
EXISTING DRIVEWAY
FOR SERVICE ENTRY
TO BEHAVIORAL
HEALTH UNIT
EXISTING DRIVEWAY
FOR PUBLIC ENTRY
TO BEHAVIORAL
HEALTH UNIT
KITCHEN
MECH/ELEC
SERVICES
LOBBY
TRIAGE
RESIDENT
DAY ROOM
RESIDENT
HOUSING
HSKP
STAFF
RESIDENT DAY ROOM
SERVICES
RESIDENT HOUSINGRESIDENT
HOUSING
21 NEW PARKING
SPACES DEDICATED
TO BH FACILITY
0 10 20 40
COURT
YARD
TRUE
NORTH
Combined Site Plan showing Jail Option 1 and Behavioral Health Facility Option 2
61Mason County Justice Center | Pre-Design Study
Preferred Approach
N
4
T
H
S
T
N
5
T
H
S
T
8 BED
HOUSING
(SUD/MAT)
NURSE/
STAFF
143 NSF
THERAPY/VISIT
100 NSFIT
150 NSF
DRY STORAGE
138 NSF
MECH/ELEC
273 NSFNURSE DESK
96 NSF
CSU NURSE
95 NSF
SHOWER
138 NSFLAUNDRY
92 NSF
PROVIDER
136 NSFPAT EFFECTS
105 NSFSECURE VEST
96 NSF
TRIAGE
93 NSF
SECLUSION
74 NSF
SEC. TLT
704 NSF
DAY ROOM
165 NSFMED RECORDS
153 NSF
BREAK ROOM
147 NSF
CONFERENCE
147 NSF
CONFERENCE
120 NSFPRIVATE OFFICE 110 NSFDIRECTOR 86 NSFSOILED LINEN
86 NSFCLEAN LINEN
81 NSF
HSKP
92 NSF
RECEPTIONIST
81 NSF
PUBLIC RR
81 NSFPUBLIC RR
343 NSF
LOBBY
96 NSF
PRIVATE RM
96 NSF
PRIVATE RM
96 NSFPRIVATE RM
96 NSFPRIVATE RM
104 NSFEXAM
130 NSF
SUPPLY
60 NSF
STAFF RR
98 NSF
MEDICATIONS
88 NSFSHOWER 96 NSFPRIVATE RM96 NSFPRIVATE RM 96 NSFPRIVATE RM96 NSF
PRIVATE RM88 NSFSHOWER96 NSFPRIVATE RM96 NSFPRIVATE RM 96 NSFPRIVATE RM96 NSF
PRIVATE RM
1,665 NSF
DAY ROOM
94 NSF
PRIVATE RM
96 NSFPRIVATE RM
120 NSFPRIVATE OFFICE
240 NSF
KITCHEN
177 NSFCONFERENCE
343 NSF
LOBBY
96 NSF
PRIVATE RM
96 NSF
PRIVATE RM
213 NSF
COURTYARD
114 NSF
COURTYARD
264 NSF
STAFF OFFICES
MASON
COUNTY
EXISTING
JAIL
SECOND FLOOR
STAFF
ENTRANCE
ALT SENTENCING
HOUSING ENTRANCE
CLINIC
LAUNDRY
PROGRAMSALT
SENTENCING
HOUSING
STAFF SUPPORT +
TRAINING
V CIRC /
SUPPORT
COU
R
T
Y
A
R
D
COURTYARD
PUBLIC
ENTRANCE
CIRCULATION
CIRCULATION
MASON COUNTY
COURT HOUSE
4 BED
HOUSING
(ACUTE)
VEHICULAR
SALLYPORT
ENTRANCE
SECURE
ENTRY
MAIN
ENTRY
8 BED
HOUSING
(SUD/MAT)
4 BED
HOUSING
(ACUTE)
EXISTING DRIVEW
FOR SERVICE ENT
TO BEHAVIORAL
HEALTH UNIT
EXISTING DRIVEWAY
FOR PUBLIC ENTRY
TO BEHAVIORAL
HEALTH UNIT SERVICEENTRY
W CEDAR ST
N
4
T
H
S
T
N
5
T
H
S
T
8 BED
HOUSING
(SUD/MAT)
NURSE/
STAFF
143 NSF
THERAPY/VISIT
100 NSF
IT
150 NSF
DRY STORAGE
138 NSF
MECH/ELEC
273 NSFNURSE DESK
96 NSF
CSU NURSE
95 NSF
SHOWER
138 NSFLAUNDRY
92 NSFPROVIDER
136 NSFPAT EFFECTS
105 NSFSECURE VEST
96 NSF
TRIAGE
93 NSF
SECLUSION
74 NSF
SEC. TLT
704 NSF
DAY ROOM
165 NSFMED RECORDS
153 NSF
BREAK ROOM
147 NSF
CONFERENCE
147 NSF
CONFERENCE
120 NSFPRIVATE OFFICE 110 NSFDIRECTOR 86 NSFSOILED LINEN
86 NSFCLEAN LINEN
81 NSF
HSKP
92 NSF
RECEPTIONIST
81 NSFPUBLIC RR
81 NSFPUBLIC RR
343 NSFLOBBY
96 NSF
PRIVATE RM
96 NSFPRIVATE RM
96 NSF
PRIVATE RM
96 NSFPRIVATE RM
104 NSFEXAM
130 NSFSUPPLY
60 NSFSTAFF RR
98 NSFMEDICATIONS
88 NSFSHOWER 96 NSFPRIVATE RM96 NSFPRIVATE RM 96 NSFPRIVATE RM96 NSFPRIVATE RM88 NSFSHOWER96 NSFPRIVATE RM96 NSFPRIVATE RM 96 NSFPRIVATE RM96 NSFPRIVATE RM
1,665 NSF
DAY ROOM
94 NSF
PRIVATE RM
96 NSFPRIVATE RM
120 NSFPRIVATE OFFICE
240 NSF
KITCHEN
177 NSFCONFERENCE
343 NSFLOBBY
96 NSFPRIVATE RM96 NSFPRIVATE RM
213 NSF
COURTYARD
114 NSF
COURTYARD
264 NSF
STAFF OFFICES
0 10 20 40
MASON
COUNTY
EXISTING
JAIL
STAFF ENTRANCE
ALT SENTENCING
HOUSING ENTRANCE
CLINIC
LAUNDRY
PROGRAMSALT
SENTENCING
HOUSING
COU
R
T
Y
A
R
D
COURTYARD
PUBLIC
ENTRANCE
CIRCULATION
CIRCULATION
4 BED
HOUSING
(ACUTE)
VEHICULAR
SALLYPORT
ENTRANCE
SECURE
ENTRY
MAIN
ENTRY
8 BED
HOUSING
(SUD/MAT)
4 BED
HOUSING
(ACUTE)
EXISTING DRIVEW
FOR SERVICE ENT
TO BEHAVIORAL
HEALTH UNIT
EXISTING DRIVEWAY
FOR PUBLIC ENTRY
TO BEHAVIORAL
HEALTH UNIT SERVICEENTRY
TRUE
NORTH
JAIL
62 Mason County Justice Center | Pre-Design Study
Preferred Approach - Expansion Program
Mason County CJC Shelton, WA
Last updated:BCRA Project #23150.00
9/11/2024
PROJECT PROGRAMMING
Room/Area Requirements Unit SF Total SF
Additional Comments / Questions
Program Areas 5,374 4,134 1.3 Departmental Grossing Factor
Reentry Programs 544
Sub Lobby/Waiting Area Small waiting area for staff/volunteers 1 60 60
Programs Supervisor 1 120 120
SUD Staff Office 1 120 120
SUD Peer Support 1 64 64
Interview Room Visible from Peer Support workstation 1 100 100
Office Support Copy, Supplies, Shelving, Records 1 80 80
Inmates Programs 1,730
Work Room 150 0
Staff Restroom Accessible for staff only 1 65 65
DT Storage 0
Large Multipurpose Room Large Programs or Recreation 1 1000 1,000
Medium Multipurpose Room Classroom or Small Program 1 300 300
Interview Room Accessible from secure circulation 2 110 220
Storage For chairs, tables, and supplies 1 80 80
Library Storage 0
Inmate Restoom 1 65 65
Health Services 1,860
Medical Director 1 150 150
Nursing Supervisor 1 110 110
Telepsychology Acoustic privacy 1 80 80
Health Services Work Room Includes area for copy, supplies 1 150 150
Nurses Station Visible to inmate waiting areas 1 40 40
Inmate Restroom 1 65 65
Clean Utility 1 80 80
Dirty Utility 1 80 80
Biohazard Storage 1 80 80
Equipment Storage Medical equipment 1 80 80
Secure Medication Storage Lockable; Accessible by staff only 1 80 80
Holding 1 70 70
Exam Room 1 150 150
Staff Restroom 1 65 65
Staff Breakroom 1 100 100
Negative Pressure Cell 2 150 300
Ante Room for NPC 1 100 100
Health Services Sally Vestibule 1 80 80
JAIL
63Mason County Justice Center | Pre-Design Study
Preferred Approach - Expansion Program
Inmate Facilities 9,138 5,585
Behavioral Health Housing - Triage / Acute 2,371 1,355 1.75 Department Grossing Factor
Male Dayroom Minimum 8 70 560
Male Shower Accessible. 1 80 80
Male Toilet Accessible. 1 65 65
Male Single Cell Accessible. 2 85 170
Male Single Cell 6 70 420
Kiosk / Telephone 1 10 10
Beverage Counter / Storage Refer to Shared Support.0 50 0
Janitor Closet Refer to Shared Support.0 50 0
Housing Unit Storage Refer to Shared Support.0 50 0
Staff Station 1 50 50
Behavioral Health Housing - MH Step Down 2,923 1,670 1.75 Department Grossing Factor
Male Dayroom Minimum 8 70 560
Male Shower Accessible. 1 80 80
Male Toilet Accessible. 1 65 65
Male Single Cell Accessible. 1 85 85
Male Single Cell 7 70 490
Kiosk / Telephone 1 10 10
Interview Room 1 80 80
Small Group Room 8 individuals + Program Leader 1 200 200
Beverage Counter / Storage 1 50 50
Janitor Closet Refer to Shared Support.0 50 0
Housing Unit Storage Refer to Shared Support.0 50 0
Staff Station 1 50 50
Behavioral Health Housing - MAT 2,459 1,405 1.75 Department Grossing Factor
Male Dayroom Minimum 8 70 560
Male Shower Accessible. 1 80 80
Male Toilet Accessible. 1 65 65
Male Single Cell Accessible. 2 85 170
Male Single Cell 6 70 420
Kiosk / Telephone 1 10 10
Interview Room Refer to Shared Support.0 80 0
Small Group Room Confirm. 0 200 0
Beverage Counter / Storage 1 50 50
Janitor Closet Refer to Shared Support.0 50 0
Housing Unit Storage Refer to Shared Support.0 50 0
Staff Station 1 50 50
Behavioral Health Housing - Female 0 0 1.75 Department Grossing Factor
Female Dayroom Depends on Layout. 70 0 Assumes female beds are within
Female Shower Accessible. 80 0 beds included in areas above.
Female Toilet Accessible. 65 0 Separate to occur through
Female Single Cell Accessible. 85 0 operations and supervision.
Female Single Cell 70 0
Kiosk / Telephone 10 0
Beverage Counter / Storage 50 0
Janitor Closet Refer to Shared Support.50 0
Housing Unit Storage Refer to Shared Support.50 0
Staff Station 50 0
Behavioral Health Housing - Shared Support 748 575 1.3 Department Grossing Factor
Staff Restroom 1 65 65
Behavioral Health Staff Station Charting and Workstation 2 45 90
Staff Workroom 1 80 80
Interview Room 2 80 160
Beverage Counter / Storage 1 50 50
Housing Storage 1 80 80
Janitor Closet 1 50 50
Exercise 638 580
Exercise Area 2 250 500
Sally Port Vestibule 1 80 80
Subtotal 14,512 9,719
Non-assignable space (1.49 factor)0.58 Grossing Factor
Total GSF
Mason County CJC
16,689
JAIL
64 Mason County Justice Center | Pre-Design Study
Preferred Approach
W CEDAR ST
NURSE/
STAFF
143 NSF
THERAPY/VISIT
100 NSF
IT
150 NSF
DRY STORAGE
138 NSF
MECH/ELEC
273 NSF
NURSE DESK
96 NSF
CSU NURSE
95 NSF
SHOWER
138 NSF
LAUNDRY
92 NSF
PROVIDER
136 NSF
PAT EFFECTS
105 NSF
SECURE VEST
96 NSF
TRIAGE
93 NSF
SECLUSION
74 NSF
SEC. TLT
704 NSF
DAY ROOM
165 NSF
MED RECORDS
153 NSF
BREAK ROOM
147 NSF
CONFERENCE
147 NSF
CONFERENCE
120 NSF
PRIVATE OFFICE
110 NSF
DIRECTOR 86 NSF
SOILED LINEN
86 NSF
CLEAN LINEN
81 NSF
HSKP
92 NSF
RECEPTIONIST
81 NSF
PUBLIC RR
81 NSF
PUBLIC RR
343 NSF
LOBBY
96 NSF
PRIVATE RM
96 NSF
PRIVATE RM
96 NSF
PRIVATE RM
96 NSF
PRIVATE RM
104 NSF
EXAM
130 NSF
SUPPLY
60 NSF
STAFF RR
98 NSF
MEDICATIONS
88 NSF
SHOWER 96 NSF
PRIVATE RM
96 NSF
PRIVATE RM
96 NSF
PRIVATE RM96 NSF
PRIVATE RM88 NSF
SHOWER96 NSF
PRIVATE RM
96 NSF
PRIVATE RM
96 NSF
PRIVATE RM96 NSF
PRIVATE RM
1,665 NSF
DAY ROOM
94 NSF
PRIVATE RM
96 NSF
PRIVATE RM
120 NSF
PRIVATE OFFICE
240 NSF
KITCHEN
177 NSF
CONFERENCE
343 NSF
LOBBY
96 NSF
PRIVATE RM
96 NSF
PRIVATE RM
213 NSF
COURTYARD
114 NSF
COURTYARD
264 NSF
STAFF OFFICES
0 10 20 40
COURTYARD
SECURE
ENTRY
MAIN
ENTRY
(SUD/MAT)4 BED
HOUSING
(ACUTE)
SERVICE
ENTRY
TRUE
NORTH
W CEDAR ST
NURSE/
STAFF
143 NSF
THERAPY/VISIT
100 NSF
IT
150 NSF
DRY STORAGE
138 NSF
MECH/ELEC
273 NSF
NURSE DESK
96 NSF
CSU NURSE
95 NSF
SHOWER
138 NSF
LAUNDRY
92 NSF
PROVIDER
136 NSF
PAT EFFECTS
105 NSF
SECURE VEST
96 NSF
TRIAGE
93 NSF
SECLUSION
74 NSF
SEC. TLT
704 NSF
DAY ROOM
165 NSF
MED RECORDS
153 NSF
BREAK ROOM
147 NSF
CONFERENCE
147 NSF
CONFERENCE
120 NSF
PRIVATE OFFICE
110 NSF
DIRECTOR 86 NSF
SOILED LINEN
86 NSF
CLEAN LINEN
81 NSF
HSKP
92 NSF
RECEPTIONIST
81 NSF
PUBLIC RR
81 NSF
PUBLIC RR
343 NSF
LOBBY
96 NSF
PRIVATE RM
96 NSF
PRIVATE RM
96 NSF
PRIVATE RM
96 NSF
PRIVATE RM
104 NSF
EXAM
130 NSF
SUPPLY
60 NSF
STAFF RR
98 NSF
MEDICATIONS
88 NSF
SHOWER 96 NSF
PRIVATE RM
96 NSF
PRIVATE RM
96 NSF
PRIVATE RM96 NSF
PRIVATE RM88 NSF
SHOWER96 NSF
PRIVATE RM
96 NSF
PRIVATE RM
96 NSF
PRIVATE RM96 NSF
PRIVATE RM
1,665 NSF
DAY ROOM
94 NSF
PRIVATE RM
96 NSF
PRIVATE RM
120 NSF
PRIVATE OFFICE
240 NSF
KITCHEN
177 NSF
CONFERENCE
343 NSF
LOBBY
96 NSF
PRIVATE RM
96 NSF
PRIVATE RM
213 NSF
COURTYARD
114 NSF
COURTYARD
264 NSF
STAFF OFFICES
0 10 20 40
COURTYARD
SECURE
ENTRY
MAIN
ENTRY
(SUD/MAT)4 BED
HOUSING
(ACUTE)
EXISTI
FOR S
TO BEH
HEALT
SERVICE
ENTRY
TRUE
NORTH
BEHAVIORAL HEALTH
65Mason County Justice Center | Pre-Design Study
Preferred Approach - Facility Program
PROJECT PROGRAMMING
Room/Area Requirements Unit SF Total SF
Public Entry 465
Lobby Visitor lockers; 18x18 min 1 225 225
Reception Desk for 2 staff, Print/Copier Station 1 60 60
Public Toilets (1) ADA; Changing table; Unisex 2 60 120
Vestibule Double Doors; ADA Actuator 1 60 60
Administration and Support Spaces 855
Medical Records 1 90 90
Conference Room 1 175 175
Staff Offices 1 200 200
Private Office 1 120 120
Director's Office 1 120 120
Staff Break Room 1 150 150
Staff Areas 320
Nursing/Staff Desk 1 150 150
CSU Nursing Desk 1 100 100
Staff Toilet 1 70 70
Resident Program Areas 1,970
Inpatient Treatment
Therapy/Visitor Conf 1 120 120
Living Area 1 400 400
Dining Area 1 400 400
Reading Room 1 300 300
Courtyard SF is flexible 1 400 400
1,620
CSU Treatment
Living Area 1 350 350
350
Patient Intake Areas 340
Secure Vestibule 1 75 75
Patient Triage/Intake 1 100 100
Seclusion Room 1 100 100
Seclusion Toilet 1 65 65
Resident Lodging 2,395
SUD (Substance Use Disorder)
Private Room 12 100 1,200
Toilet/Shower Room 2 75 150
Med Room 1 90 90
Provider's Office 1 120 120
Patient Laundry 1 140 140
Supply Room 1 100 100
Exam Room 1 120 120
1,920
CSU (Crisis Substance Use)
Private Room 4 100 400
Toilet/Shower Room 1 75 75
475
Support Areas 340
Patient Effects 1 100 100
Clean Supply/Linen 1 80 80
Soiled Holding 1 80 80
Housekeeping 1 80 80
Building Services 570
Mechanical 1 120 120
Electrical 1 100 100
Warming Kitchen 1 200 200
Kitchen Storage 1 150 150
Subtotal 7,255
Non-assignable space (.25 factor)1,814
Total GSF 9,069
1/2024 PRINT Page 1
BEHAVIORAL HEALTH
66 Mason County Justice Center | Pre-Design Study
Embracing a visionary approach to Washington’s
Behavioral health programs is integral to the mission
of promoting sustainable recovery, independence, and
wellness. The Mason County Community Justice Center is
poised to advance this mission through the development
of innovative facilities designed to decentralize care and
empower patients to recover within their communities.
LEED certification serves as a cornerstone of this
initiative, reinforcing our commitment to sustainability
and environmental responsibility. Through LEED’s rigorous
standards and criteria, the Mason County Community
Justice Center will not only meet high performance
building benchmarks but also provide a healthy and
supportive setting for staff, patients, and the broader
community.
Join us in envisioning a future where innovative design
and compassionate care converge to transform lives and
enhance community well-being at the Mason County
Community Justice Center.
The following LEED score cards are classified as BD+C:
New Construction or Major Renovation
The 1st score card is for new behavioral health facility
The 2nd score card is for a renovation of the current jail
facility
The 3rd score card is for a new jail facility
Preliminary LEED Analysis
LEED certification is a globally recognized rating system
for green buildings and sustainable development. It was
developed by the U.S. Green Building Council (USGBC)
to provide a framework for A.E.C. professionals, building
owners and operators to design, construct, operate, and
maintain buildings in an environmentally responsible
manner and mindful approach.
The LEED certification process evaluates buildings across
several categories, including:
LOCATION AND TRANSPORTATION:
Encourages sustainable site selection, access to quality
public transit, and reduced environmental impact from
transportation.
SUSTAINABLE SITES:
Focuses on land use, site development, and preservation
of ecosystems.
WATER EFFICIENCY:
Promotes water conservation and efficient use of water
resources.
ENERGY AND ATMOSPHERE:
Emphasizes energy efficiency, use of renewable energy,
and reduction of greenhouse gas emissions.
MATERIALS AND RESOURCES:
Encourages the use of sustainable materials, waste
reduction, recycling and sustainable construction and
demolition plans.
INDOOR ENVIRONMENTAL QUALITY:
Enhances indoor air quality, lighting quality, and occupant
comfort and well-being.
INNOVATION:
Recognizes innovative strategies and practices that
exceed standard LEED requirements.
REGIONAL PRIORITY:
Addresses specific environmental priorities based on
geographic location.
LEED certification levels are awarded based on the
total number of points earned across these categories:
Certified, Silver, Gold, and Platinum. This certification
acknowledges our efforts to minimize carbon footprint
and promote sustainability in the built environment.
By adhering to LEED guidelines, this project fosters a
healthier and more productive environment for occupants
and the community.
67Mason County Justice Center | Pre-Design Study
Preliminary LEED Analysis
CLEAN BUILDING PERFORMANCE STANDARD (CBPS)
The CBPS was enacted into law in Washington State in 2019, expanded in 2022, and augmented in 2023. The objective
is to lower building energy consumption and lower pollution from fossil fuel consumption in existing buildings. The
law provides two tiers of compliance for building owners. Currently the law requires buildings 20,000 sf and larger
to comply at some point within the timeline provided. The current building size is 19,772 sf. If the gross floor area is
increased by one of the options, then the building will be required to comply either as a Tier I or Tier II building:
• Tier I: >50,000 SF
• Tier II: 20,000-49,999 SF
For Tier I buildings, benchmarking performance of existing buildings has already started. For a building greater than
50,000 sf and less than 90,000 sf the mandatory requirement for energy consumption begins in June 2028. For a
Tier II building 20,000 sf to 49,999 sf the benchmarking begins in July 2027 and mandatory compliance begins in 2031.
There will be an energy reporting process and audit every 5 years.
TIMELINE
In reviewing available energy bills for the existing jail
facility from 2022-2023 it was determined the building’s
energy use intensity (EUI) is hovering around 190-200
kBTU/SF/Yr. This is much higher than the Tier I target
EUI of 101 for a prison facility. Note that targets for Tier
II buildings are not yet developed. The new building or
renovation/addition building will need to be designed to
beat the target EUI by 15% in order to comply with the
CBPS. Otherwise, there will need to be a subsequent
project to go through the process of defining and
implementing energy efficient measures to bring the
building into compliance. The law is written to enact
a financial penalty of approximately $1.5/SF that would
occur every 5 year compliance cycle for buildings that do
not comply with the CBPS.
68 Mason County Justice Center | Pre-Design Study
Preliminary LEED Scorecard
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Jail Facility - Renovation and Expansion
70 Mason County Justice Center | Pre-Design Study
Preliminary LEED Scorecard
LE
E
D
v
4
.
1
B
D
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C
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16
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22
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23
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52
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Jail Facility - New Facility
71Mason County Justice Center | Pre-Design Study
Staffing Plan Analysis
As the preferred expansion option developed, the
team reviewed the potential staffing implications. This
section identifies the staffing needs for an expansion
at full capacity. Although a full staffing analysis and
development of a Shift Relief Factor was not conducted
for this report, the initial analysis identifies anticipated
posts for planning purposes. The team’s analysis follows
the National Institute of Corrections (NIC) “Staffing
Analysis Workbook for Jails, Second Edition.” In addition,
our review of facility staffing used the following criteria to
assess post and staff deployment requirements:
• Work schedules should ensure staff are deployed in a
manner to meet facility responsibilities on a consistent
basis and in the most efficient manner possible.
• Officer assignment practices should be flexible enough
to deploy staff as needed to respond to changing
needs.
• Overtime utilization should be held to the minimal
level required to perform critical operational functions.
• Post responsibilities should be completed by personnel
in the appropriate position classification.
• Staffing should be consistent with generally
recognized professional standards in security
supervision.
• A validated shift relief factor should be developed for
security posts for additional staffing analysis.
Determining staffing needs in an existing or proposed
detention setting can be a complicated undertaking,
and correctional staffing requirements are often
misunderstood by those outside the system. Additionally,
no two detention facilities are the same and while
all must perform the same type of tasks (housing
offenders, providing them access to programs and
services, accommodating visitation, etc.), often how they
accomplish these tasks can differ significantly. As a
result, there exists no fixed ratio of staff to inmates that
guides the number of staff needed in a jail. The number
of staff needed must therefore be ascertained on a
facility-by-facility basis. A substantial number of factors
must be considered when determining jail staffing needs.
These include:
• Facility Mission: The overall mission of the detention
facility plays a significant role in determining the
number of staff needed. At the local level some jails
only house pre-trial offenders, while others house
both pre-trial and sentenced inmates. Additionally,
some may offer more intensive inmate programs or
off-grounds work crews and work release programs
that increase the staffing needs of the facility.
• Facility Layout. The physical design/layout of a
facility will greatly impact the minimum number of
posts required to provide adequate supervision of the
population. Those facilities that are efficiently design
and that provide clear line of sight and reduce need
for inmate movement can significantly reduce staffing
needs.
• Offender Classification. The type of inmates housed
and assigned to an area will have a large bearing
on the need for supervision and the potential risk
level present. The standard classification system
(maximum, medium, and minimum security) has a
direct bearing on the staffing required. Inmates who
are more aggressive and have higher needs (mental
health, protective custody, etc.) require more staff
than lower custody inmates.
• Inmate Movement Practices. The degree of inmate
movement and the nature of that movement (escorted
or unescorted) relate directly to the degree of control
exercised over inmate behavior and the staffing
required to enforce the desired level of control. Many
modern correctional facilities provide access to
recreation and programming activities near the housing
units that reduce inmate movement and thus reduce
staffing needs.
• Surveillance Technology. Technology, which can be
deployed to provide ongoing surveillance of inmate
activity, can increase the efficiency of staff used to
monitor multiple locations or blind spots in a facility.
• Operating Procedures/Standards. A jail’s operating
procedures and standards set out a blueprint for
staffing by outlining the duties required of them in the
conduct of their jobs.
• Intensity and Access to Programs. The intensity of
programming in local jails has increased in the past
decade due to research that supports the benefits
of in-custody programming in reducing offender
recidivism and improving their success upon release.
But this additional programming has costs, both in the
professional staff needed to administer the programs
and security staff required to escort and supervise
areas where programming occurs.
JAIL
72 Mason County Justice Center | Pre-Design Study
Staffing Plan Analysis
• National Mandates: Mandates such as the Americans
with Disabilities Act (ADA) and the Prison Rape
Elimination Act (PREA) have increased staff workloads
and altered security, housing, and program practices
within correctional facilities.
• Litigation: In the past decade, litigation outcomes
against state and local correctional systems have
resulted in significant changes in the operational
practices. These outcomes have enhanced treatment
for those with mental illness, increased out-of-cell
time for those in segregation status, and expanded
standards of care for those with medical needs.
Given our knowledge of the existing facility and the
planned mission for the jail expansion, the team is
able to identify potential workload demands. The next
critical step in the analysis is focusing on where posts
should exist and the frequency with which they are filled.
Additionally, posts are designated as “Relief Posts” while
others are “non-Relief.”
• Relief Posts: Jails operate 24 hours a day, 365 days a
year. Within the Mason County Jail most correctional
officer posts must be continuously filled by staff to
ensure the security and operations and can never
be left vacant. Common examples of these types of
posts include control posts that supervise in-custody
individuals and intake posts that are responsible for
receiving arrestees into the jail. Because these posts
cannot be left vacant, they are designated as “relief
posts” or “relievable”.
• Non-Relief Posts: There are also some posts that can
be left vacant when staff aren’t available and do not
need to be relieved. For example, several posts that
have administrative duties and don’t directly supervise
the incarcerated population can be closed when staff
aren’t present.
Shift Relief Factor: Once posts are identified, the next
step is to develop or estimate an accurate shift relief
factor (relief factor). A relief factor identifies the number
of full-time equivalent positions (FTEs) it takes to fill
a single post. For example, a relief factor of 2.5 for a
12-hour post requires 2.5 FTEs for every post requiring
relief. If the day shift at that detention center had 10 relief
posts, the facility would need 25 staff (2.5 x 10) to fully
staff those posts.
The shift relief factor is calculated by dividing the hours
per year a post must be filled, by the hours an average
employee is available to fill a post (Net Annual Work
Hours). The Net Annual Work Hours is calculated by
subtracting leave usage, training time away from post,
and any break time from the total hours the employee is
assigned to work in a year.
Rarely do the number of funded FTEs in an existing
facility align with the number that results from a staffing
analysis. This is because funding levels are based on
other factors including county budget limitations, political
initiatives and goals, and bargaining unit agreements.
Our scope of work did not include a detailed review
and/or development of a shift relief factor. Instead, the
team referenced a Jail Staffing Analysis conducted in
2023 provided during our site visit and is included in the
appendix. The existing relief posts are summarized below
based on the current staffing needed to operate the
facility with an average daily population of 30. Currently,
the jail facility operates at a lower capacity due to staffing
shortages.
JAIL
73Mason County Justice Center | Pre-Design Study
Staffing Plan Analysis
Through collaboration with the County, the team developed an expansion to the existing facility for additional
programs and medical services and provide behavioral health housing in a therapeutic environment. The team worked
with the stakeholders to identify staffing needs for this proposed expansion. All positions noted in blue text represent
an increase from the current staffing allocation.
A few items to note:
• The Correctional Officer for the Behavioral Health Housing requires additional training in de-escalation techniques
and maintaining safety and security for individuals in acute or mental health crisis or requiring medical attention.
• The Medical Liaison Officer position has increased to include a night position to account for the increase in
behavioral health beds.
• The Transport Officer position has been reduced from the previous chart (CO Positions for ADP 80) due to the
reduced number of transports to court due to the use of video court proceedings.
• The Alternative Sentencing position has increased to three (3) 8-hr positions during the day; however, is dependent
upon utilization of the Alternative Sentencing and/or Work Release program and participation rates.
In total, we estimate the proposed expansion would need 32.6 FTEs to operate in a safe and secure manner. This is
slightly over the funded FTE positions indicated in the Mason County Jail Staffing Analysis. This does not include jail
administration, medical & behavioral health, and programs staff.
In total, the existing facility requires 5 posts to operate, requiring a total of 18.6 FTEs. The staffing plan demonstrates
three (3) mandatory 24/7 posts with the Transport and Alternative Sentencing positions in 8-hr shifts to meet the
demand during the day. This analysis does not include jail administration, the contracted nurse, staffed everyday
between 7am to 11pm, or any staff members providing programs and services at the jail. According to the information
received, the total funded FTE is 27 employees, which includes over 8 additional full-time employees to cover all
positions for the Jail.
The chart below identifies the staffing for an average daily population of 80, which increases the staff plan to four (4)
mandatory posts and a total of 26.4 FTEs, which is below the total funded FTEs of 27 employees.
JAIL
74 Mason County Justice Center | Pre-Design Study
Staffing Plan Analysis
The recommended positions for the non-relief posts at the Jail are identified in the chart below. All positions have
allocated office space in the proposed program. As previously noted, all positions noted with blue text indicate an
increase from the current staff allocation.
Currently, the Mason County Jail includes contracted staff
member for the OHRS Reentry Program Services and a
grant, recently awarded, funds another full-time position
and a peer support counselor. There is one (1) Food
Service contracted position covering two (2) shifts to lead
the food production and manage the inmate workers in
the kitchen. Inmate workers also perform laundry and
custodial services in the Jail supervised by the Booking
or Escort Correctional Officer. When fully implemented,
the Alternative Sentencing and Work Release program
could have up to 2-4 staff members assigned. This
position could utilize with one (1) Correctional Officer and
additional support staff. A nurse position is staffed at the
Mason County Jail from 7am – 11pm everyday. All staff
positions listed above are recommended to remain as
currently operated.
With an expansion of the medical clinic, programs, and
secure behavioral health housing, our team recommends
additional medical and behavioral health staff (as a
contracted service) to deliver medical, mental health,
and substance use disorder treatment within the secure
perimeter of the jail. As identified in more detail in the
Behavioral Health Facility Operations Staff Analysis
section “Opportunities for Staff Sharing with Jail
Services,” several staff roles and positions identified for
the stand-alone behavioral health new facility adjacent
to the jail could be shared between the two facilities,
particularly related to Withdrawal Management programs.
At a minimum, the team recommends one (1) 24/7 post
for medical behavioral health staff (5 FTE) at the RN or
LPN professional level for the secure treatment housing in
the jail with a support position (1 FTE) from a SUD, MHP,
and/or ARNP professional role. Additional support could
be shared from the behavioral health facility to be utilized
to meet the treatment needs within the jail.
One potential example for sharing staff among the
behavioral health needs within the jail and the stand-
alone facility occurs with the Licensed Practice Nurse
(LPN). This position requires 3.5 full-time equivalent
employees on-site or on-call (24 hours a day, 7 days a
week) to provide nursing care primarily with withdrawal
management. The services fulfilled by the LPN could
provide on-site and/or on-call services to assist the
Registered Nurse for withdrawal management at both
the secure treatment housing in the jail or the behavioral
health facility. Additionally, the peer support specialist,
requiring 10.5 FTEs, to support the 24/7 position, could
assist at both the secure jail and the behavioral health
facility depending on the licensing agreements for the
stand-alone behavioral health facility.
As this project advances into the design phases, detailed
meetings with the client and behavioral health specialists
are recommended to further delineate potential staff
sharing among peer support and behavioral health
professionals between the two facilities. One final item
JAIL
75Mason County Justice Center | Pre-Design Study
Staffing Plan Analysis
to note, with changing regulations and ability for Medicaid
reimbursement within the jail, the staffing plan will likely
evolve over time. The staffing plan provided in this report
provides an initial recommendation for the potential
staffing to anticipate for the jail expansion.
With an expansion of the medical clinic, programs, and
secure behavioral health housing, our team recommends
additional medical and behavioral health staff (as a
contracted service) to deliver medical, mental health,
and substance use disorder treatment within the secure
perimeter of the jail. As identified in more detail in the
Behavioral Health Facility Operations Staff Analysis
section “Opportunities for Staff Sharing with Jail
Services,” several staff roles and positions identified for
the stand-alone behavioral health new facility adjacent
to the jail could be shared between the two facilities,
particularly related to Withdrawal Management programs.
At a minimum, the team recommends one (1) 24/7 post
for medical behavioral health staff (5 FTE) at the RN or
LPN professional level for the secure treatment housing in
the jail with a support position (1 FTE) from a SUD, MHP,
and/or ARNP professional role. Additional support could
be shared from the behavioral health facility to be utilized
to meet the treatment needs within the jail.
Finally, the team anticipates the staffing levels between
the preferred option and a new jail option would be
similar. If requested, the design team could review the
potential staffing differences within a new jail option to
determine the operational impact and preferences.
Refer to the preferred expansion drawings identifying the
posts.
SECOND FLOOR
MAT / MOUD HOUSING
ACUTEHOUSING
BEHAVIORAL HEALTH SUPPORT
ACUTEHOUSING MENTAL HEALTHHOUSING
BEHAVIORAL HEALTH SUPPORT
2 BEDROOMS / SUPPORT
2 BEDROOMS / SUPPORT
2 BEDROOMS / SUPPORT
2 BEDROOMS / SUPPORT 4 BEDROOMS / SUPPORT
4 BEDROOMS / SUPPORT
4 BEDROOMS / SUPPORT
4 BEDROOMS / SUPPORT
COURTYARD
DAYROOM
DAYROOM
COURTYARD
INTERVIEW INTERVIEW
LAUNDRY600 SF HEALTH CLINIC2,000 SF
STAFF CIRCULATION
PROGRAMS2,200 SFALTERNATIVE SENTENCING / WORK RELEASE1,800 SF
ENTRANCE / V CIRC
STAFF SUPPORT +TRAINING3,000 SF
V CIRC / SUPPORT
OPTIONAL VEH SALLYPORT / FOOD SERVICE / ADMINISTRATION RENOVATION / ADDITION
RECOMMENDED CAPACITY : 90 BEDS
DOES NOT INCLUDE ALT SENT / WORK RELEASE
24/7 Secure Correctional Officer Post
16/7 Secure Correctional Officer Post, 8hr shifts
8hr, Mon-Fri Administration Position
16/7 Medical / Behavioral Health Position, 8hr shifts
24/7 Medical / Behavioral Health Position
8hr, Medical / Behavioral Health Position, 3-5 days a week
8hr, Part-time Administration Position
8hr, Part-time Administration Position, 3-5 days a week
16/7 Secure Correctional Officer Post, Booking and MLO
SECOND FLOOR
MAT / MOUD HOUSING
ACUTEHOUSING
BEHAVIORAL HEALTH SUPPORT
ACUTEHOUSING MENTAL HEALTHHOUSING
BEHAVIORAL HEALTH SUPPORT
2 BEDROOMS / SUPPORT
2 BEDROOMS / SUPPORT
2 BEDROOMS / SUPPORT
2 BEDROOMS / SUPPORT 4 BEDROOMS / SUPPORT
4 BEDROOMS / SUPPORT
4 BEDROOMS / SUPPORT
4 BEDROOMS / SUPPORT
COURTYARD
DAYROOM
DAYROOM
COURTYARD
INTERVIEW INTERVIEW
LAUNDRY600 SF HEALTH CLINIC2,000 SF
STAFF CIRCULATION
PROGRAMS2,200 SFALTERNATIVE SENTENCING / WORK RELEASE1,800 SF
ENTRANCE / V CIRC
STAFF SUPPORT +TRAINING3,000 SF
V CIRC / SUPPORT
OPTIONAL VEH SALLYPORT / FOOD SERVICE / ADMINISTRATION RENOVATION / ADDITION
RECOMMENDED CAPACITY : 90 BEDSDOES NOT INCLUDE ALT SENT / WORK RELEASE
24/7 Secure Correctional Officer Post
16/7 Secure Correctional Officer Post, 8hr shifts
8hr, Mon-Fri Administration Position
16/7 Medical / Behavioral Health Position, 8hr shifts
24/7 Medical / Behavioral Health Position
8hr, Medical / Behavioral Health Position, 3-5 days a week
8hr, Part-time Administration Position
8hr, Part-time Administration Position, 3-5 days a week
16/7 Secure Correctional Officer Post, Booking and MLO
JAIL
76 Mason County Justice Center | Pre-Design Study
Operations and Staffing
PROGRAMMING OVERVIEW
As part of the development of the Community Justice
Center, Mason County seeks multifaceted solutions to
address co-occurring issues, promoting seamless service
transitions, reducing recidivism, improving mental health
outcomes, and supporting substance use recovery. The
goal is to create a well-coordinated continuum of care
that tackles the intertwined challenges of criminal justice
involvement, mental health issues, and substance use
disorders. These facilities will aim to maximize resource
sharing and enhance rehabilitation prospects for both
incarcerated individuals and the public.
Based on the identified community need and qualitative
data from key informants in Mason County, the
recommended programming for a co-located behavioral
health facility is a 16-bed program, with a combination
of four Crisis Stabilization beds and 12 Acute Withdrawal
Management beds with the ability to provide MAT/MOUD
to people in the facility. Both programs are designed to
provide mental health services, along with SUD services,
to meet co-occurring SUD and mental health needs
with a focus on the incorporation of trauma-informed
care and design principles. The facility should also have
the flexibility to adapt to other programming models as
needed at the time of design and construction as the
landscape of behavioral health needs can change rapidly
and being able to pivot to meet community needs will
create the greatest benefit.
PROCESS
Analysis for this study included several components:
• Four workshops: County Officials, Sheriff’s Office,
Public Health, Behavioral Health - Administrative
Services Organization (BH-ASO), Olympic Health and
Recovery Services
• Key stakeholder interviews: BH-ASO, Public Health,
Olympic Health and Recovery Services, North Mason
Mobile Integrated Health Program
• Mason County community data review: BH-ASO
Crisis Services, NW Resources II, Olympic Health and
Recovery Services, Public Health, Community Health
Needs Assessment
• Environmental scan across the state for relevant
and replicable models and potential services - See
Appendix B - Staffing and Operations.
• Behavioral health service provider listening session:
Be a Better You Counseling, Northwest Resources II,
Olympic Health and Recovery Services Co-Responder
Program & LEAD Team - See Appendix B - Staffing
and Operations.
• Study of similar programs for learning and potential
replication
• Report and research review for identification of best
practices
BEHAVIORAL HEALTH
77Mason County Justice Center | Pre-Design Study
Operations and Staffing
CRISIS SERVICES PROGRAMMING BACKGROUND
There is national and statewide recognition of the need
to improve existing crisis services and add additional
services to meet the community need.
SAMHSA released crisis service guidelines in the 2020
SAMHSA National Guidelines for Behavioral Health Crisis
Care Best Practice Toolkit. The toolkit identifies the
following elements as best practices and essential in the
crisis care services continuum.
(Image Source: NASHP)
Mason County has implemented many of SAMHSA’s best
practices, including “Someone To Talk To” through the 988
Call Centers and “Someone to Respond” with the mobile
care teams. A Crisis Stabilization Facility would address
the crucial need for “A Place To Go” in this continuum of
essential crisis services. Close integration, collaboration,
and communication between the proposed CSU and
Withdrawal Management facility, existing crisis services,
the criminal justice system, and Mason General will be
critical to avoid duplication of services and ensure that
individuals receive care in the most appropriate and least
restrictive setting to meet their needs.
PROGRAMMING DEVELOPMENT
The need for a Mason County Crisis Stabilization
Unit (CSU) was initially identified by study workshop
participants and further substantiated through follow-up
interviews and the Behavioral Health Provider Listening
Session. A previous, informal Mason County investigation
found that Mason County did not have the volume needed
to support a dedicated 16-bed CSU. This is consistent
with findings from the literature on the implementation
of crisis facilities in smaller, rural counties and aligns with
anecdotal information that CSUs in neighboring counties,
Pierce and Thurston, have recently closed or stopped
providing Crisis Stabilization services due to financial
constraints (SAMHSA, 2018).
Further discussions and interviews identified withdrawal
management services as a critical behavioral health
service currently unavailable in Mason County.
Additionally, data analysis and qualitative interviews
indicate that current MAT/MOUD services may not be
adequately accessible to people in the Mason County Jail
and having co-located services would be expected to
improve access.
The goal of the proposed hybrid 16-bed program is to
provide access to a smaller number of Crisis Stabilization
Beds, aligned to an estimate of the likely need for the
Mason County population, while also meeting the need
for withdrawal management and continuing to increase
access to MAT/MOUD.
BEHAVIORAL HEALTH
78 Mason County Justice Center | Pre-Design Study
Operations and Staffing
DATA REVIEW AND ANALYSIS
In the 2019-2022 Mason General Community Needs
Assessment, improving access to behavioral health
services was identified as one of three community
health priorities. Despite this, 57% of respondents in
the 2023-2025 survey reported little to no improvement
in this area. The 2023-2025 survey showed that 87% of
respondents believed access to behavioral health care
should remain a priority. Among 12 factors considered
most important for improving health and quality of life
in the community, better access to behavioral health
services was the top priority. A CSU aligns with the
priority of enhancing access to behavioral health services.
Furthermore, the greatest health problems identified in
the community were mental health conditions (59%),
opioid and other drug use (46%), and alcohol use (13%)
aligning with the need for additional SUD services.
In 2019, prior to COVID-19, the Mason County Public
Hospital Behavioral Health Department received 849
new patient referrals. This number increased to 1,341
new patient referrals in 2020 and further to 1,447 in 2021
(CHNA, 2023). This increase in hospital-based behavioral
health referrals may indicate a lack of community access
to behavioral health care earlier in the care continuum.
CRISIS SERVICES
The data for the Mason County Crisis Program, Shelton
Designated Crisis Responder Program, Mason Co-
Responder Program, and Homeless Outreach Stabilization
& Transition (HOST) Program includes the number of
people served and encounters from 2023 and partial data
for 2024. It appears that the number of people served by
the Crisis Program will likely remain stable in 2024, while
crisis encounters are projected to decrease. In contrast,
the number of people served, detained, and encounters
handled by the Designated Crisis Responders is likely to
increase. Both the Co-Responder and HOST programs
are projected to see significant increases in the number
of people served and encounters from 2023 to 2024. The
decrease in encounters by the general Crisis Program
may be due to the impact of the Co-Responder and HOST
programs.
CRISIS SERVICES CONT.
The total number of crisis-related encounters (1,128) in
2023, including those from the Co-Responder and HOST
programs, provides an indication of the potential demand
for a CSU as an extension of existing crisis care services
continuum. If approximately 25% of individuals involved
in crisis related services (282 people) utilized the CSU for
an average of three days, more than half of the four beds
would be occupied on an ongoing basis, making sure that
a vacant slot is available on an ongoing basis for incoming
community members in need of crisis stabilization.
Maintaining open beds is important to meet the goal
of helping divert from the criminal justice system and
emergency department.
SUBSTANCE USE DISORDER SERVICES
Washington State has seen a steep rise in drug overdoses
since 2014, with Mason County having the highest rate of
opioid-related overdose deaths in the state as of 2022
with 37 deaths per 100,000 residents. This is an 861%
increase since 2004 (ADAI, 2022). Additionally, opioid
overdose risk is higher after release from a carceral
setting (Hartung, 2023), (Pourtahar, 2023). Medications
for opioid use disorder (MOUD), specifically methadone
and buprenorphine, are the most effective tools available
to reduce drug overdoses. Research consistently finds
that the medications decrease the risk for overall
mortality and drug overdose by 40-50% (Hser et al., 2016;
Larochelle et al., 2018; Winograd et al., 2020).
The available data on the current need for MOUD
and related services in Mason County are limited. A
2023 survey of individuals accessing Substance Use
Mobile Outreach services revealed that 36% had been
incarcerated in the past year, and 67% of those who
could have benefited from MOUD were not offered these
potential life saving medications. Similarly, individuals
who received the survey were offered naloxone at release
less than half the time, pointing to a critical gap in service
provision.
BEHAVIORAL HEALTH
79Mason County Justice Center | Pre-Design Study
ADDITIONAL COMMUNITY BEHAVIORAL HEALTH
RECOMMENDATIONS AND CONSOLIDATIONS
While the opening of the new facility will fill a gap in
services, the continuum of care requires a strong network
of complementary services. The following considerations
are keys to successful delivery of behavioral health
services:
• Support Existing Services: Continuing to support
existing crisis services, such as Co-Responders,
HOST, and the LEAD program, remains crucial.
These programs are essential in aiding some of the
community's most vulnerable individuals, who are at
the highest risk of utilizing emergency department and
jail services.
• Align with Existing Services: Enhancing coordination,
communication, integration, and resource sharing
among existing programs and services, including
Mason Health, is vital. This approach will help avoid
service duplication, prevent care gaps caused by
siloed services, and identify opportunities to maximize
staffing efficiencies.
• Support Access to Methadone: Ensuring the sustained
success of the recently launched Evergreen Recovery
Treatment in Motion mobile methadone service and
exploring additional methadone service options for
the county to maintain and expand access to essential
methadone services that are critical to reducing opioid
related deaths.
• Expand the Mobile Integrated Health Program: Mason
County is leading the way with the North Mason Mobile
Integrated Health Program. Having the service available
in South Mason would be an additional way of avoiding
unnecessary emergency department use.
• Expand Youth Mental Health Services: Although this
study's programming does not address youth needs or
services, county data, key informant interviews, and
the Listening Session underscored the critical need
for additional youth-focused mental health services
(CHNA, 2024).
Operations and Staffing
BEHAVIORAL HEALTH
80 Mason County Justice Center | Pre-Design Study
Staffing Plan Analysis
OVERVIEW
This Behavioral Health Staffing Services Plan outlines the staffing operations expenses for the Mason County Justice
Center behavioral health facility. The projections below are based on a 16-bed hybrid facility model with four Crisis
Stabilization Unit beds and 12 Voluntary Withdrawal Management beds.
STAFFING PROJECTIONS
The following table provides an overview of the Staffing & Operations Costs for the behavioral health facility.
Summary of Staffing and Operations Costs
OVERSIGHT, WACs AND LICENSING
The Crisis Stabilization Unit and the Acute Withdrawal
Management programs are licensed as Residential
Treatment Facilities by the Department of Health. The
Crisis Stabilization Unit also requires certification to
provide mental health crisis services (HCA, 2022).
The certification standards for the Crisis Stabilization Unit
can be found in WAC 246-341-1140 and the Withdrawal
Management Standards in WAC 246-341-1100. The
programs are designed to meet the relevant regulatory
requirements based on the information available at the
time of the study. The viability of the model rests on
several key assumptions: 1. The Department of Health will
allow licenses to combine the facility types; 2. There are
no other unknown regulatory or reimbursement barriers
to the hybrid programming and facility; 3. Staff can be
shared across the two different facilities and potentially
with jail behavioral health services.
Regulations pertaining to Crisis Services and Withdrawal
Management Treatment change frequently and it will
be critical to ensure the services meet regulatory
requirements at the time of construction and actual
program implementation.
STAFFING PROJECTIONS
The staffing plan is intended to provide crisis stabilization,
withdrawal management, and MAT/MOUD services to
support the mental health, substance misuse, and co-
occurring needs of the Mason County community and
individuals involved in the Justice System. The models are
staffed according to applicable regulatory requirements
and incorporate a focus on providing co-occurring care as
identified by key informants during the study process.
BEHAVIORAL HEALTH
81Mason County Justice Center | Pre-Design Study
Staffing Plan Analysis
Clinical Services Staffing Projections with Both Programs
Administration & Other Support Services
BEHAVIORAL HEALTH
82 Mason County Justice Center | Pre-Design Study
Staffing Plan Analysis
STAFF ROLES
Peer Support Specialist: Can work in a variety of roles
across the programs and meets the requirement of having
awake staff in Withdrawal Management.
Registered Nurse: Provides nursing care in Withdrawal
Management and treats minor medical issues in the CSU.
RN or LPN on-site or on-call 24/7.
Licensed Practice Nurse: Works under the supervision of
an RN provides nursing care in Withdrawal Management
and treats minor medical issues in the CSU. RN or LPN
on-site or on-call 24/7.
Substance Use Disorder Professional: Provides SUD
treatment in Withdrawal Management and SUD
assessments and care in the CSU.
Mental Health Professional: On-site providing crisis
services in the CSU a minimum of 8-hours a day and
accessible 24/7. Provides mental health services in
Withdrawal Management.
ARNP/Psychiatric ARNP/PA-C: Provides medical support
for Withdrawal Management and addresses minor medical
needs in the CSU. Prescribes psychiatric medication and
MAT/MOUD to people in both programs. On-site or on-call
24/7.
OPPORTUNITIES FOR STAFF SHARING WITH
JAIL SERVICES
The staffing plan reflects coverage for both the CSU and
Withdrawal Management programs. However, all roles
listed are also suitable for providing behavioral health
services within the jail. Co-locating the facility next to
the jail will facilitate potential staff sharing, allowing staff
to float and provide cross-coverage between programs
as needed. Prescribing providers can provide MAT/MOUD
services in Withdrawal Management, CSU, and jail as
appropriate and needed. Additionally, consolidating on-
call services for nursing, medical, and mental health
providers across these programs, if permitted by the
Department of Health, presents an opportunity for
staffing efficiency.
WORKFORCE ANALYSIS
There is a nationwide behavioral health workforce
shortage, with rural counties being particularly affected.
This impact is more pronounced in Washington state
compared to the national average. According to the
Bureau of Health Workforce, only 16% of the mental
health professional need is met in Washington, compared
to the national average of 28% of the need being met
(KFF, 2022 ) (HRSA, 2023, 2024). Mason County, and
nearly all other non-metro counties in Washington are
designated as Health Professional Shortage Areas (RHIH,
2024).
The shortage of staff is impacting the operations of many
behavioral health services around the state. Addressing
the issue requires intentional problem-solving to ensure
that the viability of new services is not threatened by a
lack of staff. Organizations that successfully staff their
programs are proactive in developing strategies to attract,
recruit, and retain personnel.
BEHAVIORAL HEALTH WORKFORCE DEVELOPMENT
Provide Competitive Salaries and Benefits: Outside of
medical providers, behavioral health professionals have
historically received low compensation for services. The
shortage of behavioral health professionals, and the
option for many Licensed Mental Health Professionals
to work in private practice and online companies, has
significantly increased the pay and benefits needed to be
competitive in recruiting and retaining professionals.
Maximize the Certified Peer Specialist Role: Peers
are a critical part of behavioral health care and play
an important role in extending the behavioral health
workforce. At the time of this study, peers were easier
to recruit, and hire compared to other behavioral health
professions. Competitive pay is also important for peers,
but salary expectations are lower for peer support
specialists when compared to other licensed behavioral
health professions.
Leverage Technology & Telehealth Services: Telehealth
is an essential tool for extending coverage and creating
access to behavioral health care, particularly in rural
regions that span large geographic areas (Rural Health
Information Hub).
Create Workforce Development Pipelines: Support and
develop behavioral health workforce pipelines like the
Shelton School District’s Health Sciences Academy that
provides scholarships and apprenticeships for students
interested in going into health care careers.
BEHAVIORAL HEALTH
83Mason County Justice Center | Pre-Design Study
Operations Costs
OVERVIEW
The operations costs for the new facility include salaries
and related benefits as well as food and other operational
costs (i.e. maintenance, utilities, and housekeeping). The
cost estimates include several key assumptions outlined
below.
SALARY BENCHMARKING
For the purposes of this study, facility management
and staffing is assumed to be county-run with benefits
similar to that of other public employees. Salaries were
estimated based on the Office of Financial Management’s
Salary Schedules. Because a high level of expertise
is required in these positions, and general workforce
shortages for these roles, we used the mid to higher end
in the salary range for all positions.
EMPLOYEE BENEFITS AND NON-PRODUCTIVE
TIME FACTOR
Employee benefits were estimated based on public
employment compensation: 9% of salary for retirement
benefits and $14,040 healthcare cost per FTE annually. In
addition, a 5-week (9.6%) factor for non-productive time
is included in the budget. This allocation covers time
essential healthcare staff may be absent due to sick-
leave, vacation and continuing education when substitute
or temporary staff will need to be employed.
COST OF LIVING ADJUSTMENTS
An annual escalation of 3% is factored in the cost model
based on wage adjustment trends from the Office of
Financial Management.
FOOD SERVICES
Nutrition services and food preparation will be handled
by on-site staff. Food costs have been budgeted at a
cost of $4 permeable, which allows for special supplies
and nutrition preparations that may be required in a
clinical setting.
MAINTENANCE, UTILITIES & HOUSEKEEPING
Building operating costs such as maintenance, utilities
and janitorial services have been estimated at a cost of
$11.75/square foot.
CONTINGENT STAFFING AGENCY SUPPORT
Because of minimum staffing requirements, there will
be times when the facility will need temporary staffing
to fill gaps when staff are sick, on vacation or pursuing
continuing education. It is common to use a contingent
staffing agency to fill this need, and a line-item has been
added to cover this professional service.
DISCOUNT RATE
For the purposes of the Net Present Value Analysis, we
have used a discount rate of 5%, which allows for inflation
of approximately 2% and cost of capital at 3%, a rate
appropriate for a long-term, government-funded project.
BEHAVIORAL HEALTH
84 Mason County Justice Center | Pre-Design Study
Funding Considerations
OVERVIEW
A financial analysis of this project includes funding
considerations for both the initial capital investment and
the ongoing annual operations. While sources of capital
funding are more readily available, ongoing operations
are challenged by continuing issues with sustainability of
behavioral health reimbursements, particularly with crisis
services.
CAPITAL FUNDING
Capital funding is available from the Department of
Commerce through the Behavioral Health Facilities fund
(HCA, 2022). In addition, it is not uncommon for counties
to use additional levy or grant funding to fill gaps in start-
up investments.
OPERATIONAL FUNDING
Ongoing operational revenue for the proposed facility
comes from insurance reimbursements for services.
Because the majority of clients are anticipated to be
covered by Medicaid, Medicaid rates were used to
estimate potential revenue. The two primary services
(withdrawal management and crisis services) each have
their own billing codes and rates, so each service line was
projected separately before being combined for the total
revenue estimate.
WITHDRAWAL MANAGEMENT SERVICES
Withdrawal management is divided into several tiers
by the American Society of Addiction Medicine (ASAM):
outpatient (levels 1 & 2), clinically managed low-intensity
residential (level 3.1), clinically managed high-intensity
residential (level 3.5), medically managed residential
(level 3.7), and medically managed inpatient (level
4.0) (ASAM, 2024). They consist of a per diem rate
with additional professional services that can only be
reimbursed if they are addressing an unrelated medical
or mental health issue, and if reimbursement for the
services can be negotiated with insurance companies. The
per diem consists of withdrawal management services
at $364/day with an additional $14.20/day for room and
board.
CRISIS STABILIZATION
Operational funding for crisis triage and stabilization
services is relatively new and remains under development.
Non-hospital crisis services are reimbursed at either
an hourly rate of $78.06 or $466.44 per diem with the
additional $14.20/day for room and board. This financial
model assumes that clients will use the daily rate. It
is important to note that the staffing plan and facility
licensure and certification would all need revision to meet
the requirements of a 23-Hour Crisis Relief Center.
FUNDING GAP
Generally, SUD reimbursement rates have not reached a
level of parity with similarly staffed mental and physical
health services. Regulatory staffing requirements keep
the costs high while reimbursements have not caught up
yet. These lower rates result in the funding gap revealed
by the study’s financial model. The average daily cost
per patient is $636 while the average daily revenue per
patient is approximately half at $329. This gap would
be larger if the facility solely offered crisis services. As
a point of comparison, evaluation & treatment services
are reimbursed at $1,200-1,600/day with similar staffing
requirements to crisis services.
An additional challenge is that Medicaid does not
authorize repeat visits which are often typical of crisis
centers. This has impacts on funding, but also on the size
of the eligible population that could be served by a CSU.
Because Mason County is rural with a smaller population,
it could not sustain a larger crisis facility without opening
it to neighboring counties. This is another reason the
proposed facility shares services with withdrawal
management.
There is also recognition that the Behavioral Health
Crisis Care model identified by SAMHSA as best practice
in Crisis Care can be difficult to implement in rural
areas without the volume to sustain Crisis Stabilization
Services and released a report on tailoring crisis services
to rural communities. If the proposed model cannot
be financially sustained through additional funding
sources, or reimbursement changes, a multi-county
Crisis Stabilization Unit would likely increase the financial
viability of the CSU.
For purposes of this analysis, we have assumed that
only 75% of visits would be covered by insurance. We did
not have data on the penetration of insurance coverage
(uninsured, Medicaid, Medicare, private insurance) in
the county. As a proxy, we noted that approximately
50% of individuals served by crisis co-responders in
Mason County in the Q3 and Q4 of 2023 were enrolled in
BEHAVIORAL HEALTH
85Mason County Justice Center | Pre-Design Study
Funding Considerations
Medicaid. The other half were an unknown combination
of Medicare, private insurance of uninsured. BH-ASO
funding may be needed to help cover the gap of uninsured
patients.
The issue of financial sustainability both for Crisis
Services and for SUD treatment is a known state and
national issue. Washington SB 5187 directs the HCA to
investigate the “gaps in the current funding model for
crisis services and recommend options for addressing
these gaps, including but not limited to, an alternative
funding model for crisis services.” There is currently a
work group focused on addressing the gaps in funding for
Crisis Stabilization Facilities and a rate setting process
for crisis services is expected to take place in 2024. The
work group released a preliminary report of findings in
January 2024. Similarly, some state SUD providers are
also actively lobbying for increased room and board rates
above the $14.20/day, a rate a fraction of that offered by
other states.
However, in the short-term, funding gaps and low
reimbursement rates have resulted in budget deficits at
behavioral health facilities across the state. Typically,
counties are using additional regional tax levies to fund
services until reimbursement structures mature. For
example, King County is using levy money for the five
Crisis Care Centers currently under development. Many
states depend on general funds to sustain crisis services,
particularly in rural areas (Delivery of Behavioral Health
Crisis Services in Rural and Frontier Areas of the U.S.).
Some localities are using block grants, specific legislative
proviso funding and private grants to close gaps.
Finally, programs across at the state and federal levels
are piloting programs that address partnerships between
the criminal justice system and behavioral health. Two
opportunities of note are:
Jail Behavioral Health Services Funding Opportunity:
The Health Care Authority is currently seeking carceral
facilities to participate in the Reentry from a Carceral
Setting Medicaid Transformation Demonstration Project
(HCA, 2024). The benefits of participating the project
include up to $2 million for technical support and
providing the following pre-release services. 1. Case
Management 2. Medication for alcohol and opioid use
disorder (MAT/MOUD) 3. 30-day supply of medications and
medical supplies at release. Participating in the project
meets the Mason County goals of improving access to
behavioral health services for people in jail and identifying
additional funding sources to sustain jail behavioral health
services.
• Federal Grants: U.S. Department of Justice’s Bureau
of Justice Assistance (BJA) Justice and Mental Health
Collaboration Program provides grants to innovative
Justice and healthcare partnerships with the goal of
reducing criminal justice involvement for people with
mental health and/or co-occurring treatment needs.
It is also important to keep in mind the cross-system
savings that are gained by providing services at earlier
stages of crisis. Although modeling the potential for cost
savings from a CSU is outside of the scope of this study,
funding considerations should include potential cost
savings related to a reduction in emergency department
visits and avoidable jail days.
BEHAVIORAL HEALTH
86 Mason County Justice Center | Pre-Design Study
Phased Approach Analysis
PHASED APPROACH
An important guiding principle discussed early in the
process centered on developing an implementation
plan to create the continuum of care needed for
behavioral health services within Mason County. The
phased approach for this project extends beyond the
construction of new facilities to support the initiative.
It starts with critical support infrastructure and
development of resources prior to any site work or
construction. Mason County has already taken crucial
steps in this process with the LEAD diversion program,
mobile outreach support services, and the formation of
the Justice Task Force Group.
Building on this momentum, Mason County can continue
to establish milestones toward achieving the support
needed to provide, deliver, and fulfill the operational goals
within the purpose-built spaces identified in this report.
The considerations identified below serve to inform
milestones for the operations, staffing, program initiatives,
and construction. The team recommends Mason County
utilize these recommendations to continue defining the
steps required prepare a full Implementation Plan to
meet the behavioral health needs within the jail and the
county.
PHASED IMPLEMENTATION CONSIDERATIONS
• Justice Task Force
○Establish monthly meetings and goals for the task
force.
○Review initiatives to reduce incarceration and
improve deflection and diversion opportunities
within Mason County.
• Jail Staffing
○Continue to develop staff recruitment and training
for correctional officers
○Research specialized training for correctional
officers within secure behavioral health housing.
- Anticipate a minimum of 5 Correctional Officers
to achieve additional training for this future post
within the expansion.
- Establish a goal and timeline for training in
relation to design and construction of the initial
Mason County Jail Expansion.
○Prior to expansion of Behavioral Health Housing at
the Jail, designate a housing unit for withdrawal
management or acute crisis stabilization with
specific treatment and programs.
- Engage with behavioral health staff to deliver
services within this unit.
- Prepare lessons learned within the
implementation of this trial unit to benefit the
design and operation of the proposed expansion.
• Behavioral Health Staffing
○Develop staff recruitment for behavioral health
professionals in Mason County.
○Develop a proof of concept at the local hospital,
Telecare Thurston Mason Evaluation & Treatment
facility, or within the jail to confirm the utilization
and implementation of behavioral health services.
• Behavioral Health Measures
○Define clear and measurable outcomes for
behavioral health initiatives within the jail and the
standalone behavioral health facility.
• Diversion Opportunities
○Identify areas for continued improvement to the
LEAD diversion program.
○Identify other potential opportunities for diversion
within Mason County.
• Funding
○Identify funding sources for construction and
operations of the planned expansion at the Mason
County Jail and behavioral health facility.
○Develop a timeline to fund design and construction
services in phases.
• Community Engagement
○Develop a community engagement strategy.
○Incorporate listening and information sessions into
the planning and design process.
87Mason County Justice Center | Pre-Design Study
Phased Approach Analysis
• Mason County and Shelton Engagement
○Design Team to meet Shelton Public Works officials
to review concepts and plans throughout the design
process.
○As the project moves into design phase, design team
to prepare a conditional use permit for the two (2)
parcels.
○Design Team to prepare impact of the design on the
following, but not limited to, traffic, stormwater,
water, and sewer.
POTENTIAL CONSTRUCTION PHASES
• Jail Initial Expansion for Behavioral Health Housing
○Potential option to split the Behavioral Health
Housing into two stages to confirm capacity need,
staffing, and operational policy and procedures.
○If this option is preferred, recommend Design and
Construction for a 12-bed expansion for secure
behavioral health beds and support staff.
• Behavioral Health Facility Construction
○Recommend building the stand-alone behavioral
health facility in one phase.
○Design and Construction could occur before, after,
or at the same time as the secure Behavioral Health
Housing Expansion at the Mason County Jail.
• Mason County Jail Renovation for Clinic, Programs,
Staff Support, and Alternative Sentencing/Work
Release Housing.
○Recommended early in the design & construction
process to provide the support services for general
population and behavioral health housing.
○Increases capacity for programs and medical/mental
health support services within the Mason County
Jail.
○Addresses the recommended structural support
upgrades for this portion of the existing facility.
• Jail Expansion for remaining Behavioral Health Housing
○If preferred to split the behavioral health housing,
prepare design and construction for remaining
12-bed within the proposed jail expansion as the
capacity for behavioral health housing increases.
• Mason County Jail Renovation for Vehicular Sallyport,
Food Services, and Administration.
○Recommended for design and construction as the
Mason County Jail capacity approaches an average
daily population of 80.
87
Mason County Justice Center | Pre-Design Study
Appendices
A. MEETING NOTES FOR:
A1 - KICK OFF MEETING
A2 - USER GROUP WORKSHOP MEETING
A3 - FACILITY FINDINGS
A4 - ADJACENCY WORKSHOP
A5 - PROGRAMMING WORKSHOP
A6 - LEED WORKSHOP
A7 - PRE-APPLICATION MEETING
A8 - PRE-DESIGN REPORT DRAFT PRESENTATION
B. STAFFING AND OPERATIONS
C. INTAKE BEHAVIORAL HEALTH TRACKING
D. NEW JAIL SPACE PROGRAM
E. EXISTING JAIL STAFFING ANALYSIS
F. STRUCTURAL REPORT
G. FINAL COST MODEL FOR PREFERRED APPROACH
H. PRELIMINARY LEED ANALYSIS
I. PRELIMINARY GEOTECH REPORT
89Mason County Justice Center | Pre-Design Study
Appendix A1 - Kick Off Meeting
Mason County Community Justice Center (CJC) Study
Shelton, WA
Meeting
Date: February 9, 2024
Time: 9:00am to 1:00pm
Place: 411 N 5th St, Shelton WA, 98584
Notes Issued: March 4, 2024
Purpose of Meeting: Visioning Workshop
Attendance:
Name – Role, Company
• Mark Neary – MC County Administrator
• Melissa Casey – Community Health Manager
• Travis Adams – Undersheriff, Mason County
• Chris Kostad – Chief of Police, City of Shelton
• Mark Freedman – Thurston Mason Behavioral Health
• Dave Hinden – Public Health
• Ryan Spurling – Sheriff, Mason County
• David Gervais – OHRS
• Christina Muller-Shinn – Public Health
• Kevin Hanson – Chief Deputy of Corrections
• Jim Wolch – Principal-In-Charge, BCRA
• DJ Dean – Project Manager, BCRA
• Lorraine Glynn – Project Architect, BCRA
• Rebecca Allexsaht – Interior Designer, BCRA
• Jeff Lane – Justice Planning, TreanorHL
• Stacey Wiseman – Justice Planning, TreanorHL
• Tasha Irvine – Staffing and Funding, Equity Is
• Elizabeth Perry – Staffing and Funding, Equity Is
Action Items:
1. County to identify the niche community in Colorado that was a good example of Wrap
Around Services.
Meeting Notes:
1. Introductions
a. Ice-breaker
2. Case Studies
a. Douglas County:
i. What can we do that’s different?
1. Crisis Intervention Training.
2. Crisis Development Center.
3. Mental Health Court.
ii. Community did not just want more jail cells.
iii. Late 90’s Early 2000’s Douglas County stopped state run program, County-focused.
90 Mason County Justice Center | Pre-Design Study
Appendix A1 - Kick Off Meeting
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1. Officer Training for Crisis Intervention Team.
a. Program development.
b. Who engages in the process?
c. Didn’t have a way to determine where individuals should go after,
typically went back to jail. Needed another solution.
2. Site selection - Adjacency between jail and hospital.
a. Determined that there was a big need for a crisis intervention
center in the community.
3. Master Plan .
a. Added a mental health facility to the existing space.
b. Expanded re-entry program.
c. Tier II & Tier III Apartments.
d. Mental Health – 16 bed program.
e. Treatment program.
f. Directly across from hospital – often brough individuals in crisis to
the hospital, made sense to have easy access to crisis center.
b. Three Door Jail:
i. 1st door – In-Custody Treatment.
ii. 2nd door – Deflection center:
1. Options for location – Off site (reduces stigma), adjacent to Court,
integrated into court building, adjacent to jail, integrated into jail.
iii. 3rd door – Resource Center:
1. Re-entry services.
2. Continuum of care.
c. Maple Lane, Oak Cottage:
i. DSHS 16-bed civil committed prototype facility, 90/180-day program
ii. Extensive pre-design study was prepared to generate site options and prototype
design.
iii. Developed a new model of care focusing on therapeutic and recovery-centered
environment.
iv. Utilized the principles of Trauma Informed Design.
1. Helps individuals feels that they have a space where they can thrive.
2. Key principles:
a. Collaboration & Community.
b. Choice & Empowerment.
c. Safety & Trust.
d. Beauty & Joy.
3. Important for both staff and residents
v. Recent feedback since opening about a year ago:
1. Patients were spending up to 9 months in the hospital, at Maple Lane they
were completing the program in 60 days.
2. Reduction in patient and staff injury.
3. Reduction in use of seclusion/restraint.
d. Thunderbird Treatment Center:
i. Located on Vashon Island.
ii. Seattle Indian Health Board (SIHB) project.
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Mason County
Community Justic Center Study
Page 3 of 6
iii. Whole person approach.
iv. Includes ceremonial space.
v. 92 bed facility.
vi. Largest tribal substance abuse program in the country.
1. Includes space for families, keeps family together.
2. Tribal VIP space – private.
vii. Licensed as residential treatment facility.
1. Family treatment available: One parent in treatment with children between
0-5 years old plus a spouse.
3. Review of land available for project
a. Existing jail and County buildings downtown.
b. C Street location.
c. Public Parks location.
d. Ridge Motorsport location.
4. Breakout Session Review
*See Supplemental documentation at end of document for outcome of breakout sessions.
Current State:
• Staff training working well, important.
• Quantity of Staff.
• Ongoing services for staff.
• High priority over other programs in the state.
• What is not working:
o Integrated services.
o Full continuum.
o Jail doesn’t meet the needs of community.
o Jail isn’t working as a whole.
o Resources for citizens are not adequate.
o Lack of community high level providers.
Future State:
• What is the one thing that makes this project a success for this community?
o The ability to bring people to the right place – If it’s jail good, if it’s mental health
good.
• Facilities need to be built in scale for population.
• One Stop Shop!
• Follow through with results of study – Results!
• Funding.
• Wrap around services.
• Consistency in services.
• Comprehensive to public.
• Equitable treatment for all populations.
• Scalable Solutions: What are they?
• How can we create steps to get to our goals, how can we make progress?
• What does this look like?
o Taking agencies, combining them, and allowing them to work well
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o Brick and mortar solutions may be down the road – How can we make it ok now?
Human resources and infrastructure
• Needs to be put in place prior to brick and mortar
How do we ‘sell’ this to the community, taxpayers?
• King county, local real-estate tax
5. Goals and Visioning Review and Discussion:
a. Voluntary Access: Adequate access to facility for programs, treatment access.
i. Space within the jail for public access, access to treatment providers.
b. Wrap around services – What does this mean to you?
i. Connecting all of the dots.
ii. So many resources out there, we need to get them all working together.
1. Mental health is progressing quickly, how does everyone keep up?
iii. Bring the service to the individual – How do we make this happen?
c. Recovery supports – Many service options.
i. How do we tailor the services to each person?
ii. Out of the box thinking – non-traditional services.
iii. If someone falls off the track, everyone working together to get that person back on
track – Nobody falls through the cracks.
1. Passing the baton to the correct person.
2. Coordination is key, can get bogged down in information release issues.
3. Not duplicating job responsibilities.
d. Justice Coordinating Counsel.
i. District court oversight.
ii. Opportunity to get together with the City – Judicial, corrections, law enforcement
(can be included in report).
iii. DOC isn’t typically in attendance.
e. Wrap Around Services – niche community in Colorado, good example of how it could work.
Outside of Denver. Follow up needed on location for reference.
f. Thoughts on Preventative Services.
i. Basic needs are provided.
1. Social determinants of health: Food, shelter, water etc.
ii. Not currently what Medicaid pays for.
1. Prevention is currently at the bottom, acute care is at the top due to
funding issues.
2. NAMI – Advocacy groups can speak to this.
iii. Hard to address the specific trauma – Neglect, sexual abuse etc.
1. High ACE scores are the likeliest to develop substance abuse issues and
mental health issues.
2. Large scale societal change!
3. Not enough space for people needing Domestic Violence support.
4. Lack of housing – Huge issue, feeds into all other issues.
5. Mandatory reporters couldn’t see children during Covid -80% reduction of
reporting of crimes against children (spike after Covid).
6. Innovative justice group – may need to table this to a later date.
g. Bottleneck in Criminal Justice System.
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i. Jail was identified as the bottleneck.
ii. Intent of this money is to fix the bottleneck in Criminal Justice System, Behavioral
Health etc.
iii. Focus on inmates – How do we deal with a jail that isn’t working. How do we fix that
specific problem?
iv. Could additional services help provide funding for the Criminal Justice system?
Could this help offset cost for jail.
1. Public component that supports criminal justice component.
h. Percentage of current population: What percentage should be going through the criminal
justice system?
i. 75% of individuals have behavioral health issues.
ii. Alternative to jail or hospital is not currently available.
iii. co-location of criminal justice and mental health services – How do we maximize the
use of people within our operations to create a system that actually works.
iv. No specific model in place elsewhere to reference (that we know of).
i. What size jail is appropriate?
j. What size of mental health facility is appropriate? (Crisis stabilization)
i. Can efficiencies be created between the two. Don’t have the funds to have two fully
separate facilities.
k. Deputies only arrest when there is a crime.
i. Currently have to wait 4 hours to get mental health clearance from hospital to
actually bring them back to the jail.
ii. How can we get the officers back out on the street quickly.
iii. Co-responders can be called if there is not crime being committed – Working well
1. Viewing calls and going to pick up the individual without an officer (when
they know it’s safe).
l. Diversion.
i. Hopefully co-responders are helping stop individuals suffering from mental health
issues from entering the criminal justice system.
m. How many people are actually being sent to Western?
i. Nobody from Mason County is going to Western as ‘not competent to stand trial’.
ii. Forensic side is the only department admitting currently at Western.
iii. Often people are in jail for months waiting for a bed at any behavioral health facility.
n. Alternate to Western for Forensic patients?
i. Could add another funding stream.
o. Skagit County Jail Works Well.
i. Correctional side works well – efficient, public access, ingress/egress, separation
within population.
ii. Stand alone facility, only jail.
iii. Doesn’t have the other services we’re looking for.
1. Includes medical facility, but does not include mental health component.
Next Steps
1. Follow-up discussions regarding data request.
2. User Group Workshop.
Appendix A1 - Kick Off Meeting
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SUPPLEMENTAL DOCUMENTATION
Outcome of Breakout Sessions
Group 1
Group 2
Appendix A1 - Kick Off Meeting
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Appendix A2 - User Group Workshop Meeting
Mason County Community Justice Center (CJC) Study
Shelton, WA
Meeting
Date: March 20, 2024
Time: 9:00am to 5:00pm
Place: 411 N 5th St, Shelton WA, 98584
Notes Issued: April 17, 2024
Purpose of Meeting: User Group Workshop
Attendance:
Name – Role, Company
• Mark Neary – MC County Administrator
• Shane Shoeneberg – Corrections Lieutenant, Mason County
• Jason Bean-Mortinson – Thurston-Mason BH-ASO
• David Windom – Director of Public Health
• David Gervais – OHRS
• Christina Muller-Shinn – Public Health
• Jim Wolch – Principal-In-Charge, BCRA
• DJ Dean – Project Manager, BCRA
• Lorraine Glynn – Project Architect, BCRA
• Hannah Morrow – Interior Designer, BCRA
• Jeff Lane – Justice Planning, TreanorHL
• Stacey Wiseman – Justice Planning, TreanorHL
• Madeline Poertner – Intern, TreanorHL
Action Items:
1. County to identify the niche community in Colorado that was a good example of “Wrap
Around Services”.
Meeting Notes:
1. Morning Session | 9:00am – 9:45am
Additional Thoughts on the Key Themes that Emerged from the Visioning Session
• There are additional opportunities for diversion programs in the County.
o This relies upon the collaboration between the Legislative and Judicial Branch.
o Attorneys play a role in the diversion program and establishing guidelines and
recommendations.
• With more diversion programs in place, those individuals remaining in the Mason County Jail will
have high acuity needs.
• Flexibility within the design of the Justice Center is crucial to accommodate a variety of
population needs, legislative changes, law enforcement policies, and other justice- and
behavioral health-related trends.
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• The current diversion programs include:
o Alternative Court Docket
o LEADs
This is primarily a deflection mechanism.
Only one (1) actual diversion occurred within the last year of the program. The
program lapses after no interaction for 30 days.
o Co-Responders
• Important to the on-going success of the reducing those requiring incarceration include the
collaboration of the Justice Task Force. This group has recently been formed to talk through
justice system issues. It’s crucial to find a solution for a flexible system as the Justice system is
continuously in flux.
• The programming and conceptual effort for the Mason County Justice System shall developed
into phases to implemented over time.
o Staffing levels and the ability to recruit and retain staff for both the justice and
behavioral health partners will be an important factor in defining the milestones for
each phase.
o Mason County experiences staffing shortages in all several departments: Sheriff
department, public attorneys, and experienced behavioral health professionals.
o Staffing is a barrier in expanding services overall.
o Peer workforce and SUD counselor positions are filled within the behavioral health
system.
o The North Mason Regional Fire Authority is a fantastic example of staff recruitment and
retention.
o Staffing is a constant challenge because several staff positions are dependent on grants
which are only funded for a limited time. This makes it difficult to have a continuity of
services and experienced staff.
o It would be easier to make the case for a consistent funding stream for staff if the
impact or results could be linked to staff positions.
• The coordination between the behavioral health partners is strong. They meet monthly and
quarterly to review staff and individual’s needs. Law Enforcement stakeholders are invited to
these meetings; however, are often too busy to attend.
• The OHRS data are for a reentry program funded through a rural opioid grant. There is one full
time employee in the Jail to assist with reentry services and the grant was recently increased.
The goal is this could become a permanent employee position.
o RCORP Grants will increase staffing to 1 SUPD, 1 Peer, 1.5 FTE doing re-entry
with case management upon release.
o HRS is funding SUPD and 1.0 peer, for at least next year and will likely continue.
• Recently the design team received data from LEAD diversion program. A roll-up data dashboard
can be available. Design Team to request.
2. Jail Meeting | 9:45am – 11:00am
• Clarification was provided by Sheriff Department staff on the daily population data, current
housing allocation, and snapshot data.
o The SUD column is for the city / Municipal Court detainees.
o The DOC column includes those on State probation or temporarily housed for court
appearances.
• In 2016, the females relocated to Nisqually for a renovation of the existing facility to provide
more housing units. This area opened in 2017 and is currently rarely used due to reduced
capacity.
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• U Cell is for the nighttime worker. This cell is located adjacent to the Intake / Staff area.
• The organization of inmates into the existing housing units is based on classification and
maintenance needs. Recently cuff ports were provided on all doors which caused some housing
units to be vacant during the renovation.
• Indirect supervision works for them right now due to configuration and staffing.
• The Sheriff Department does not prefer double bunking or dormitory beds.
• Work Release will be on-going.
o The contract with the Food Service includes up to two (2) in-custody workers.
o Currently there is one (1) worker for Food Service and one (1) worker in Laundry.
o They have a grant for the litter crew who goes out every day.
o With booking restrictions, it is harder to have in-custody individuals that qualify as a
trustee or inmate worker.
o The Alternative Sentencing and Work Release utilize the upper housing dormitory area.
o They suspended most of the Alternative Sentencing and Work Release program due to
the staffing shortages.
There were two (2) Correctional Service Officer and two (2) additional staff
assigned to this program.
The Courts have also stopped using this program as part of sentencing.
o The Sheriff Department would like to bring back work release and similar programs.
• For electronic home monitoring, the individual must pay $40/day for a monitoring device,
sometimes an alcohol monitoring device as well, which isn’t feasible and has reduced the use
and/or implementation of this program.
o Nurses are only on staff to attend to medical issues for 16 hour days.
• Staff will conduct the assessment in the booking process. Currently, the Mason County Jail does
not utilize a physician or nurse to conduct the medical and mental health assessment.
o Behavioral Health staff review all the intake assessment forms.
• Flexibility is required to adapt to changes in legislation or fluctuations in the public perception of
public safety.
o Washington is focused less on people being incarcerated and more on alternative
programs. This causes more people to not comply and there are no consequences. The
Justice Center needs to be able to respond to pendulum swings.
o With Alternative Sentencing and Electronic Home Monitoring there are consequences if
they don’t comply, but it becomes challenging if run by an outside agency not a county
program.
o A program run by the county is difficult due to staff shortages.
o When programs are funded and have resources, they do work well and there are
consequences for those that do not comply.
• The following spaces are priorities for the staff:
o Group Room / Classroom
o Court Spaces
o Tele Court
o Administrative Spaces
o Storage
o Private Spaces for Behavioral Health Staff
o Clinical Area
• Currently, staffing in the Jail is three (3) posts. One (1) in Central Control and two (2) rovers for
checks, escorts, and booking for a population of 30.
o With only staff to cover three (3) posts, Mason County Jail has individuals transported to
other regional facilities, such as Nisqually.
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o When the facility was closer to maximum capacity, there were four (4) posts including
Central Control.
• A nurse is at the facility every day from 7am – 11pm.
• The medical contracted services include a physician or ARNP for sick call and telehealth once a
week.
• Sheriff Department to provide Staffing Analysis. This was provided after the meeting.
• There is a DUI class where individuals must spend one (1) day in the Jail and attend a class run
by a sergeant. They are still fingerprinted and booked.
• The State received funding to increase the recruitment classes to the Corrections Academy. This
will help with recruitment and bringing in correctional staff, but the Sheriff Department is
working to hire staff who will attend classes once available.
o 13 remote classes recently added.
o Previously had a wait until 2026.
3. Behavioral Health Session | 11:00am – 12:15am
• Stigma can be a barrier when receiving treatment and they’d like to reduce this.
o Important to keep in mind that this is a small community which makes the stigma as a
barrier stronger.
o Referrals to detox programs are commonly based on reputation or past experiences.
For example, Royal Life is a detox program that has an amazing reputation.
If there is a positive experience, word of mouth is huge.
• There are no crisis stabilization beds (23hr and 72hr) within Mason County. This is the biggest
behavioral health need outside of secure custody/incarceration.
• There are a lot of involuntary beds; however, there can be a barrier to entry.
• Mental health and SUD beds can be in the same facility and utilize the same staff because a lot
of the issues are co-occurring.
• It is important to have public involvement in these services.
• If the campus has a variety of services, it can reduce the stigma because it is less known why
someone is coming to the campus.
• If the facilities are close or adjacent, it’s important to have a distinct appearance and entrance.
An example could be having the entrances to the courthouse and jail along 6th Street and the
public entrance to the Behavioral Health facility is along 5th Street.
• People who have resources tend to leave Mason County for treatment. Often Thurston or
Olympia.
o This is because there are more services, and it is less likely they will run into somebody
they know.
o However, people do want local services. Traveling to receive treatment is another
barrier to treatment and restricts who has access to treatment within Mason County.
• If a Crisis Stabilization Center is provided, there is not the current expertise in the county to run
and operate the facility. This would be a contracted service.
• There are no detox facilities in Mason County.
o This could be an expensive facility to operate.
o Could include a co-located staff.
o Detox care is also required in the Mason County Jail. It’s harder to provide adequate
care in the current facility. Incarcerated individuals are too sick to meet and there are
not proper meeting spaces to connect with peer counselors and then end up not
receiving the full support needed.
o The length of detox depends on the substance but is typically 4-7 days.
o License for detox has more regulations and monitoring.
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o It is possible to have the same staff care for crisis stabilization and detox in a behavioral
health setting and a secure jail setting.
• Overall Goals for Future Care:
o Provide a one stop shop with integrative services and a continuum of care.
o Solution to be scalable and space to be able to flex based on current needs.
o Access to voluntary programs or treatment would be easy to find and navigate.
o Support given to wrap around services.
o Services would be working together to not allow individuals to fall through the cracks.
o Successful diversion from incarceration.
• Withdrawal Management is the easiest to scale.
• To engage in a SUD program, the individual must detox first. Since there are no detox facilities
within Mason County, this is a significant need.
• There needs to be spaces for psycho-social support.
• Main goal, highest priority, is to provide behavioral health services within the Jail.
o Those incarcerated don’t have a choice. The services must be provided.
• Five years from now, the goal is the daily population remains steady or has reduced; however,
there is the recognition that the profile of the individuals will continue to change with more SUD
and MH issues.
o The goal is in-custody individuals connect with treatment providers that continue once
they are released.
o What can we do? What do we have to do?
o If right now, there is 2/3 incarcerated and 1/3 in behavioral treatment programs, this
would flip in 5 years to 1/3 incarcerated to 2/3 in behavioral treatment programs.
• Medicaid: People still have it while incarcerated but can’t reimburse BH services and can’t
access services while incarcerated. There is no reimbursement for BH care while someone is
incarcerated.
• Intensive outpatient is daily and hard for people to go out of county and transportation is a
significant barrier. People would prefer local services for intensive outpatient.
4. Afternoon Session | 3:30 – 5:00pm
• There has been discussion about another site for a new Justice Center; there are challenges.
o Do individuals have the same level of access?
o It would be out of the way and not adjacent to other residential or community
properties, however, would be harder to get to.
o What to do with the existing jail?
o If the current facility is kept, there is the possibility of creating a drive-thru approach
where the Jail is on one side and Medical is on the other.
o Financial side of funding a new Justice Center.
• At the Jail there are not program spaces to have parenting classes, reentry programs or other
specific treatment programs.
o This is part of the prevention programs that was discussed in the visioning meeting.
o In Thurston, these programs are led by staff and volunteers.
• Discussion on the medial tests required to clear someone for an involuntary mental health bed.
o Is there a way this could happen at the Jail?
o Most of these orders derive from Superior Court.
• There is a lack of involuntary beds for the 23hr care / crisis stabilization.
o SUD: Treatment for 7-10 days and then they are back in the general population.
o Active caseloads are 20 people and when they are catching up with warrants, they then
see courts releasing people.
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• There are so many behavioral health programs and case workers but not the high acuity
services.
• A collaboration with Mason General is a consideration to be had as there could be a significant
cost savings from diverting people from going to the Emergency Room.
• When someone leaves Mason County to receive services there is a loss of accountability within
the behavioral health service system/network.
• In the Jail, initial capacity for behavioral health beds could be:
o 4-8 high acuity beds.
o 8 step-down beds.
• Recent report, 100% of the 67 individuals surveyed were receiving Medicaid in the Syringe
Service Program.
END of Meeting Notes
Appendix A2 - User Group Workshop Meeting
101Mason County Justice Center | Pre-Design Study
Mason County Community Justice Center (CJC) Study
Shelton, WA
Meeting
Date: April 17, 2024
Time: 10:30am to 11:30am
Place: Virtual
Notes Issued: April 17, 2024
Purpose of Meeting: User Group Workshop
Attendance:
Name – Role, Company
• Mark Neary – County Administrator, Mason County
• Shane Shoeneberg – Corrections Lieutenant, Mason County
• Kevin Hanson – Chief Deputy of Corrections, Mason County
• Travis Adams - Undersheriff, Mason County
• Christina Muller-Shinn – Public Health
• DJ Dean – Project Manager, BCRA
• Hannah Morrow – Interior Designer, BCRA
• Jeff Lane – Justice Planning, TreanorHL
• Stacey Wiseman – Justice Planning, TreanorHL
• Luke Heath – Structural Engineer, PCS
• Mike Baranick – Energy Specialist, Hargis
• Matt Strain – Mechanical Engineer, Hargis
Action Items:
1. County to provide the following follow-up information discussed during meeting:
• Most recent energy audit.
• List of projects that have occurred to address energy audit findings.
• List of current and future projects planned at the Jail.
• Most recent Hazardous Material survey.
Meeting Notes:
1. Clean Building Performance Standard (CBPS) Discussion
Reviewed the CBPS requirements (current and future). See attached slides. The following
summarizes the discussion.
• Building’s historical EUI (2022-2023) is hovering around 190-200 kBTU/SF/Yr.
• Building’s size is 19,772 SF. If the gross floor area is increased, then the building will be required
to comply either as a Tier I or Tier II building:
o Tier I: >50,000 SF.
o Tier II: 20,000-49,999 SF.
• CBPS discussion:
o Overview (see slide screenshot below)
o Timeline (see slide screenshot below)
Appendix A3 - Facility Findings
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Appendix A3 - Facility Findings
Mason County
Community Justic Center Study
Page 2 of 4
o EUI targets (see slide screenshot below)
• Next steps:
o If building area increased, will need to comply with CBPS.
o Based on existing EUI vs. EUI targets (note that targets below are for Tier I buildings,
targets for Tier II buildings not yet developed), building will need to perform an energy
audit to identify Energy Conservation Measures (ECMs) to implement.
o Building can comply via EUI or Financial Investment Criteria compliance pathways
EUI pathway: meet EUI target
Financial Investment Criteria pathway: implement “cost-effective” ECMs only.
Based on the historical EUI, this is likely the lower cost compliance option
o Project should consider the evaluation of additional energy efficiency opportunities to
comply with CBPS
o Lighting retrofits have already been implemented as a result of a ~2012 energy audit.
2. Overall Existing Conditions Presentation
• For overview of the Site / Exterior, Interior, Building Systems: Functional Components,
Mechanical, Electrical, Plumbing, Fire Protection, IT / Communications, and Security, see
attached PowerPoint slides.
3. Building Systems Discussion
• Mechanical System:
o The mechanical system overall is a combination of original and recent replacement, for
example there was a renovation and addition in 2003. The system is comprised
primarily of multiple small water source heat pumps that provide heating, cooling, and
ventilation to each of the zones. The heat pumps are connected to a hydronic loop and
pump system. The loop temperature is regulated by two gas-fired boilers and two
evaporative coolers. There are two heat recovery heat pumps which take heat from the
exhaust air and preheats the ventilation air from the outside. The mechanical attic
appears to be a mixed air plenum and is very dusty. The ductwork appears original, and
the insulation is falling off in many areas. The hydronic loop has had sections replaced
over the years and is patchwork. There is visible corrosion on some of the original
hydronic piping. Equipment such as the heat pumps and boilers appear to be replaced
periodically and there are various manufacturers and vintages. Air outlets in the cells
and inmate living areas are institutional style as expected. The building controls system
is antiquated and should be replaced with a modern digital Energy Management and
Controls system.
• Plumbing System:
o The plumbing system condition is consistent with the building's age and is adequate for
the facility but needs maintenance. The piping system appears to be original, and
corrosion was observed on the pipe in areas, including the main cold water service and
reduced pressure backflow preventer which should be replaced. Piping insulation in
concealed areas of the building should be checked for asbestos. The water heaters,
pumps, and piping in the mechanical room appear to have been replaced recently and
are in good shape. Fixtures in cells and inmate toilet rooms are stainless steel
institutional which are durable, but many fixtures are dented and stained and show
their age.
• Fire Protection System:
o The fire protection system is a wet sprinkler system with full coverage of the building.
The fire riser is located in the Generator Room and the piping and devices appear
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original to the building as they are worn. Anti-ligature sprinkler heads are provided in
the cells and many of the inmate living areas, but some of these heads are vintage and
should be replaced with current models. Some areas used by both corrections
personnel and inmates have standard heads and these should be changed to anti-
ligature heads.
• Electrical Systems
o The building electrical systems appear to be well maintained and functional for current
building use. However, much of the electrical equipment is 40+ years old (1982-vintage)
and is operating at or near the end of its economic and useful life. Availability of
replacement parts may become a challenge. Recommend planning for replacement.
• Fire Alarm and Smoke Detection Systems
o Illuminated Exit Signs, Smoke Detection, Heat Detection, Fire Alarm System – we listed
this category as partial coverage, this should be double-checked.
• IT Systems
o IT systems are in working condition. Cable infrastructure is based on older cable
generations. It appears some abandoned cabling has not been removed over the years.
• Security System
o Recently updated PLC-based touchscreen control system, security video system, and
intercom system. Intrusion detection system not observed but perimeter consists of
controlled doors.
4. Structural Analysis
• The condition and seismic deficiencies of the original Jail and expansion/addition were
discussed. A detailed analysis is attached.
END of Meeting Notes
Enclosed:
• CBPS slides (images below), dated April 17, 2024
• Existing Conditions Meeting presentation (pdf)
• Structural Evaluation (pdf), dated March 20, 2024
Appendix A3 - Facility Findings
104 Mason County Justice Center | Pre-Design Study
Appendix A4 - Adjacency Workshop
Mason County Community Justice Center (CJC) Study
Shelton, WA
Meeting
Date: May 10, 2024
Time: 10:00am to 12:00pm
Place: 411 N 5th St, Shelton WA, 98584 / Virtual
Notes Issued: June 5, 2024
Purpose of Meeting: Adjacencies Workshop
Attendance:
Name – Role, Company
• Mark Neary – MC County Administrator
• Shane Shoeneberg – Corrections Lieutenant, Mason County
• Ryan Spurling – Sheriff, MCSO
• Kevin Hanson – Jail Chief, MCSO
• Travis Adams – Under Sheriff, MCSO
• Jason Bean-Mortinson – Thurston-Mason BH-ASO
• Steven Krager – Health Officer, Mason County Public Health
• David Windom – Director of Public Health
• David Gervais – OHRS
• Chris Kostad – Police Chief, SPD
• Christina Muller-Shinn – Public Health
• Jim Wolch – Principal-In-Charge, BCRA
• DJ Dean – Project Manager, BCRA
• Lorraine Glynn – Project Architect, BCRA
• Hannah Morrow – Interior Designer, BCRA
• Jeff Lane – Justice Planning, TreanorHL
• Stacey Wiseman – Justice Planning, TreanorHL
• Elizabeth Perry – BH Staffing/Funding, Equity Is
• Tasha Irvine – BH Staffing/Funding, Equity Is
Action Items:
Meeting Notes:
1. Recap of 3/20 Visioning Workshop
• Provide integrated services at Justice Center Campus with wrap-around services, equitable
treatment and treating co-occurring disorders.
• Consider building a Justice Center designed to meet the needs of the population and offer
comprehensive programs and services.
• Look into scalable solutions and working with the public and decision makers will help to
provide phased results with actionable implementation.
• The jail has a bed capacity of 94 beds and a current average daily population of 41 in the year
2023. With Public Defenders’ caseloads being reduced by 75%, the number of people going into
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jail could decrease given the number of cases that will be filed; or increase if the length of stay
subsequently increases.
• The Legislative perspective is to reduce jail occupancy and create alternatives other than
incarceration, but it is believed that the bed capacity should be approximately 80-90 beds to
account for fluctuations in the population due to future legislation or changes to the judicial
system in Mason County.
• Mason County would like to look at expansion options to the proposed existing jail renovation
or new facility concepts in the report to accommodate the increase of inmates if it occurs in the
future.
2. Recap of 4/17 Facility Assessment Findings
• After reviewing the original Jail, it has been found that the building is in good condition from an
architectural standpoint. However, due to its age, the building control systems are outdated,
and the electrical system is nearing the end of its useful life. The mechanical and plumbing
system will require maintenance or replacement as needed. Additionally, improvements to the
existing roof structure are required.
• Review of the Jail addition shows that it's not built to current seismic code and will require a
new roof structure.
3. Conceptual Program and Adjacencies
Jail Program
•• Work Release
o The current requirement for Work Release is to have 4-6 beds available. However, there
have been challenges in accommodating individuals in this program due to limited
availability of rooms with only 2 or 4 beds. When only one person is enrolled in the
program, they occupy an entire room which can be less staff efficient. Additionally, it is
difficult to accommodate both men and women and maintain sight and sound
separation within the work release housing area.
o Programmatically it would be nice to separate beds for the Work Release program from
the jail.
o The court hopes to offer work release opportunities, but it has not been happening
lately. This may be due to the classification of individuals being admitted to jail, as well
as an increase in caseloads. During COVID-19, the number of cases taken on by
prosecutors went from 30 to 10 because the courts were not issuing referrals.
•• There is a program being developed that aims to provide injections lasting one-month long to
patients. This will enable patients to receive less frequent treatments and potentially be
reintroduced to the general population.
•• Acute Care Beds: Staff indicated that 2 beds would be insufficient for their needs and would
prefer 4.
•• During the review of the program for the existing Jail Renovation, it was suggested to outsource
services such as laundry and food to help with the staffing shortages and limited space within
the existing facility. This would help keep the focus on administrative space, which is currently
lacking.
•• Flexibility within the design of the Justice Center is crucial to accommodate a variety of
population needs, legislative changes, law enforcement policies, and other justice- and
behavioral health-related trends.
Behavioral Health Program
•• There need is for a MAT facility for those individuals going through drug withdrawal.
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Appendix A5 - Programming Workshop
Mason County Community Justice Center (CJC) Study
Shelton, WA
Meeting
Date: June 5, 2024
Time: 9:00am to 11:00am
Place: Virtual
Notes Issued: July 2, 2024
Purpose of Meeting: Recap/Follow Up to Programming Workshop
Attendance:
Name – Role, Company
1. Mark Neary – MC County Administrator
2. Kisa Foley – TMBHO
3. Melissa Casey – Community Health Manager, MC Public Health
4. Kevin Hanson - Mason County
5. Shane Schoeneberg - Corrections Lieutenant, Mason County
6. Lara Toney - Diversion Program Manager at Thurston-Mason Behavioral Health Organization
7. Christina Muller-Shinn – Public Health
8. Jim Wolch – Principal-In-Charge, BCRA
9. DJ Dean – Project Manager, BCRA
10. Lorraine Glynn – Project Architect, BCRA
11. Hannah Morrow – Interior Designer, BCRA
12. Stacey Wiseman – Justice Planning, TreanorHL
13. Jonathon A. Hill - Interior Designer, TreanorHL
14. Elizabeth Perry – BH Staffing/Funding, Equity Is
15. Tasha Irvine – BH Staffing/Funding, Equity Is
Action Items:
Meeting Notes:
1. Recap of Programming Workshop | 9:00am – 9:10am
2. Behavioral Health Program | 9:10am – 9:40am
• Initial questions about CSU included how it might compare to other involuntary services in the
area.
• It was confirmed that providing secure spaces for high acuity patients would be beneficial for
those going through withdrawal for 48-72 hours.
• There has been no data seen on DCR’s about which agencies have submitted for a CSU, but it
has been brought up that this a major gap in the larger community.
• If the total number of beds amounts to 4 in the CSU, there arises a question regarding whether
the capacity will consistently be met. The concept of flexible space, allowing for the utilization of
CSU beds during period of under-capacity, resonates with everyone.
• A primary concern for CSU revolves around the question of funding and if the proposed size of
the facility is appropriate for Mason County.
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• Joe Avalos has shared OHRS’ No Bed Report with Stacey, along with other supporting
information to help clarify the bed requirements. It’s confirmed that this number will continue
to increase with time.
• Equity noted that when preparing the report, it will be assumed that there will be full staff, and
this can be scaled back if needed. However, this will provide an idea of what operations will be
at full capacity.
• It was recently noted at an event that Medicaid reimbursement rates are low and that when it
comes to financial strain, it’s typically from individuals with private insurance
3. Jail Program Development | 9:40am – 10:30am
• Design Team prepared example diagrams of program areas proposed as an expansion to the
existing Mason County Jail. Refer to specific comments for each of the areas:
o Reentry Services:
A waiting area in this space is not required.
Only one (1) interview room in this area is required based on having additional
interview rooms in the Jail (provided in the Programs component).
The Office should be HIPAA compliant.
o Programs:
Agreed with the program components for a classroom, large Multi-purpose
Room, two (2) interview rooms, and storage/support space.
o Health Services:
A patient room sized for a hospital bed is not required.
Provide a secure holding cell within this area.
Exam Room, telehealth and offices should be HIPAA compliant.
o Behavioral Health / Treatment Beds
Three (3) options were shown with different operational configurations.
All options were acceptable for additional review and incorporation into the jail
expansion options.
Design Team to continue refining the options for staff efficiency. There is one (1)
nurse on shift that will need access to all of the health services and behavioral
health housing.
• Design Team prepared a draft Space Program for a new Jail option to be included in the Report.
Initial review was conducted on the previous Jail Feasibility Study. A few questions or items for
clarification were discussed during this meeting.
o Lobby:
A metal detector will be required in the lobby for screening visitors.
Only one (1) video visit kiosk for visitors is required.
There should be a contact and non-contact room for visitation with family
members as well as professional and attorney visits.
An officer workstation is provided as part of the screening component.
A bail window shall be provided in the screened lobby with a workstation in the
administrative area to process bond payments.
o Court Support:
Court functions (courtroom, attorney space, etc.) is not required for a new Jail
program.
Program should account for three (3) video courtroom kiosks with a waiting
area for in-custody.
o Administration & Staff Support:
Conference Room in the Administration area is not required if there is a large
Staff Training Room provided in Staff Support.
Training Room sized to provide staff training for 15 people at a time.
108 Mason County Justice Center | Pre-Design Study
Appendix A5 - Programming Workshop
Mason County
Community Justic Center Study
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Provide two (2) additional offices for Warrants and Billing staff.
An armory is not required.
The Staff Locker Rooms should be separated for male and female officers.
• Central Control & Custody Administration spaces are acceptable as proposed.
o A Shift Supervisor Office is required.
• Alternative Sentencing / Work Release:
o Provide one (1) Staff Supervisor Office.
o Provide two (2) staff workstations.
o Add storage room to this area.
• Intake:
o Provide a Classification / Transport Office.
o Provide an area for law enforcement paperwork to be finalized prior to booking area.
• Support Services (Food Service, Laundry, Building Storage, etc.) to be provided in the program
based on best practices and size of the facility.
• The Housing Program for the new jail option was not reviewed in this meeting; however, will be
based on an indirect supervision approach with the ability to offer direct supervision in the
future.
END of Meeting Notes
109Mason County Justice Center | Pre-Design Study
Appendix A6 - LEED Workshop
Mason County Community Justice Center (CJC)
Shelton, WA
Meeting
Date: June 24, 2024
Time: 2:00pm – 4:00pm
Place: 411 N 5th St, Shelton, WA
Notes Issued: July 5, 2024
Purpose of Meeting: LEED & Design Workshop
Attendance:
Name – Company – Role
1. Mark Neary – Mascon County – County Administrator
2. David Windom – Mason County – Public Health Director
3. Kevin Hanson – Mason County – Sheriff
4. Melissa Casey – Mason County – Community Health Manager
5. DJ Dean – BCRA – Project Manager
6. Jim Wolch – BCRA – Principal in Charge
7. Lorraine Glynn – BCRA – Project Architect
8. Hannah Minas – BCRA – Arch. Intern
9. Jeff Lane – TreanorHL – Principal
10. Matt Strain – Hargis Engineers – Mechanical Engineer
11. Erik Stearns – Hargis Engineers – Electrical Engineer
Meeting Notes:
1. Recap of Programming Meeting
• Maintain space for alternative sentencing.
• According to the supreme court of WA: alternative sentencing could be phased out to
monitoring or from home, waiting for decision.
• Alternative sentencing needs to be flexible and ready for transition.
• Maintain filter of dirty (unsecure) & clean (secure).
• Alternative sentencing could be in a separate building; this could make getting people back into
society easier & more attainable.
2. LEED Overview, Certification Strategy, and Scorecards
• We considered each credit and point from a cost conscious point of view to determine what is
needed to achieve LEED Silver.
• Can new systems which were recently put into place at the existing jail count for new LEED
points? No, not likely.
• 10% of parking will be required to be equipped with electric vehicle (EV) charging per WAC.
• Storm water/ water reuse can only be used outside of the building due to program constraints;
plants, etc.
• Could earn additional points for “enhanced commissioning” and other credits by hiring
specialized consultants. These opportunities will be identified in the LEED portion of the study.
110 Mason County Justice Center | Pre-Design Study
Appendix A6 - LEED Workshop
Mason County
Community Justic Center Study
Page 2 of 2
• PV panels – opportunity for more OR have the energy use come from renewable energy
program.
• NO GRID HARMONIZATION – electricity can’t be sacrificed due to program.
• Thermal comfort: could be difficult but achievable with metal plate sensors and staff has
separate access to controls.
• Indoor water use reduction: lower flow appliances; toilets, etc.
• Lumber mill regional resource.
• Points will vary depending on the mechanical & electrical systems chosen.
3. Design Progress
• Is a new facility possible? Hybrid direct supervision + (Rover & flexible housing).
• Maximize use of the space & occupancy + staff efficiency.
• Keep Sallyport.
• Behind Sallyport needs more space or a system developed: This space can become congested
when people are waiting for access while another vehicle is trying to exit.
• Plan for expansion – add expansion space into plans or create future phase plan.
• Elevator will be needed in Option A.
• Option A wins, Option B doesn’t have enough beds.
• Give #s to show that demolition isn’t as expensive as county thought (reuse company, they can
pay us).
• Flow of access from behavioral health staff to jail: indoor or outdoor wasn’t specified, just needs
to an easy/direct path.
• Alternative sentencing housing – 8 beds is a good # - not all people here are minimum security.
• New facility, the flexibility in this plan was greatly desired.
• There will always be an “ebb & flow” of occupants, challenge with the program, flexibility is key
• Rec space is required to inmates 3x a week – two hours a day.
• 3 booths for remote sentencing / computer court rooms: The city has their own, the district has
one + a spare.
• Option A and a new facility will be advanced, along with consideration for a new site. The
County is interested in seeing cost information.
END of Meeting Notes
111Mason County Justice Center | Pre-Design Study
Appendix A7 - Pre-Application Meeting
Mason County Community Justice Center (CJC)
Shelton, WA
Meeting
Date: July 30, 2024
Time: 3pm – 4pm
Place: Virtual
Notes Issued: August 16, 2024
Reissued: August 22, 2024
Purpose of Meeting: Pre-Application Meeting with City of Shelton
Attendance:
Name – Company – Role
1. Jason Dose – City of Shelton – Sr. Planner
2. Jae Hill – City of Shelton – Community & Economic Development Director
3. Kenny Oberg – City of Shelton – Stormwater Technician
4. Mark Neary – Mason County – County Administrator
5. Jim Wolch – BCRA – Principal in Charge
6. DJ Dean – BCRA – Project Manager
7. Jeff Lane – TreanorHL – Principal
Meeting Notes:
1. Consideration for Project
a. Street vacation for the alley south of the existing Jail is a City Council decision.
b. Review the City’s stormwater utility maps to understand where the underground
Creek flows near the site.
c. There is an 8-inch or 12-inch sanitary sewer line under the alley.
d. Separate Conditional Use Permits (CUPs) will be required for the new/expanded Jail
and the new Behavioral Health facility. The CUPs will need to:
i. Demonstrate a need for the facilities.
ii. Show how impacts are offset.
e. The CUP chapter of the municipal code suggests this will be considered a “Public
Space/Building” which will require landscape buffering.
f. The existing buildings planned for demolition may have “historic significance”,
which should be investigated during future project phases.
g. Parking should be looked at wholistically between the various County properties
and buildings in the area.
h. There may be a sewer main under the existing Jail.
i. The City does not have a requirement for this project to go through for Essential
Facilities process.
j. SEPA applies to the project. The project is not an exempt action per WAC 197-11-
800.
112 Mason County Justice Center | Pre-Design Study
Appendix A7 - Pre-Application Meeting
Mason County
Community Justic Center Study
Page 2 of 2
2. Next Steps
a. The City will provide a more detailed review and additional feedback when the
project has progressed, and a formal pre-application application has been
submitted.
END of Meeting Notes
113Mason County Justice Center | Pre-Design Study
Appendix A8 - Pre-Design Report Draft Presentation
Mason County Community Justice Center (CJC)
Shelton, WA
Meeting
Date: August 2, 2024
Time: 10:00am – 12pm
Place: Virtual
Notes Issued: August 9, 2024
Purpose of Meeting: Review of Draft Pre-Design Study
Attendance:
Name – Company – Role
1. Mark Neary – Mason County – County Administrator
2. Christina Muller-Shinn – Mason County – Public Health
3. DJ Dean – BCRA – Project Manager
4. Jim Wolch – BCRA – Principal in Charge
5. Lorraine Glynn – BCRA – Project Architect
6. Hannah Morrow – BCRA – Arch. Intern
7. Stacey Wiseman – TreanorHL – Principal
8. Elizabeth Perry – Equity Is – Principal
9. Tasha Irvine – Equity Is – Staffing Expert
Meeting Notes:
1. Current Document Overview
a. BCRA walked through the current status and layout of the Draft Study
b. Team confirmed preferred options to include the Option 1 of the jail, and Option 2 of
the Behavioral Health
2. Cost Summary
a. BCRA provided an overall summary of where the current cost estimates have
landed with the outside consultant team.
b. This includes the recent confirmation from Public Works that both the Jail and
Behavioral Health Projects would require a Conditional Use Permit (CUP)
c. These numbers are escalated to a Construction start of May 2027
d. Including time for funding procurement and design phases
114 Mason County Justice Center | Pre-Design Study
Appendix A8 - Pre-Design Report Draft Presentation
Mason County
Community Justic Center Study
Page 2 of 3
e. Additional revisions will be provided to identify the different options and potential
phasing cost impacts for the approaches.
3. Staffing Information Discussion
a. The correctional/jail staffing analysis has not been included with this report at this
time as it is still being finalized.
b. There will be integrated documentation to note opportunity for efficiencies of
shared staffing between the Behavioral Health facility and Correctional facility
i. The report will assist the County with being able to justify and pursue
funding opportunities for the construction of these facilities
c. TreanorHL confirmed that the staffing analysis was based on the original jail-
provided listings provided at the very beginning of this study
d. A separate meeting will be requested to confirm staffing presumptions for the study
i. Include Kevin Hanson and Shane Schoeneberg
e. The team confirmed that projected cost savings were not able to be finalized but
there were certainly anecdotal conversations amongst team members for potential
opportunities
f. This was not necessarily going to be part of the report but something that has been
a consistent discussion and this study could assist with those conversations
4. Staffing Analysis Overview
a. Confirmed that the analysis is only for the stand-alone Behavioral Health facility
i. Based on Acute withdrawal management (higher level of need)
b. Crisis center is meant to be a daily service, not hourly
c. Current staffing plan is for a combined program (CSU and Withdrawal Management)
i. There could be breakouts provided but the efficiencies are not substantial
enough to warrant an approach for choosing either one or the other
ii. This is due to volume and reimbursement rates
d. Research has shown that the reimbursement structure for CSU has proven to be not
sustainable. Example facilities have chosen to combine other services to assist
with this such as E&T, SUD, etc.
i. With individuals coming into the jail also experiencing crisis or similar, that
is why this potential shared services makes so much sense.
e. An assumption in the report is that 75% of the population is insured.
f. Noted that salary assumptions were modeled after being a publicly operated
facility.
i. Links are available in the report for current statistics for the State of
Washington.
g. Funding gap for behavioral health services and reimbursables is known in the State
of Washington.
5. General questions/discussions
a. It was noted that a new Crisis Stabilization Center has been opened in Kirkland, WA
that could provide some precedent/study for this project’s report
b. Team had a brief discussion regarding recent meeting with the city of Shelton
regarding a facility that was agreed upon in the city but has not been operating in
favor for local residents, but actually denying individuals as they are bringing in
patients from other counties.
i. Have there been comments from the local neighborhood members
regarding this facility?
115Mason County Justice Center | Pre-Design Study
Appendix A8 - Pre-Design Report Draft Presentation
Mason County
Community Justic Center Study
Page 3 of 3
1. Yes, they have been concerned that individuals are just being ‘let
loose’ within their town versus being taken back from where they
were originally from. This is just a perception
2. There are no actual data points regarding whether this is correct and
if any incidents have occurred due to this facility’s location
ii. The team confirmed that due to this situation, it would be good to make sure
there are talking points (and even data if available) to assist with potential
push-back or concerns.
iii. “This is our solution” based on the community members’ concerns
1. Provide the options
2. Low barrier, quick access, clear direction
3. Access to both voluntary and in-voluntary
4. Providing needs in an emergency and then a continuum of care
6. Next Steps
a. Meeting with TreanorHL and Equity Is to review staffing projections
i. Will also need to meet with Correctional staff/team members to confirm
potential staffing projections and opportunities for shared resources
b. Team will be looking at delivering the updated draft report by end of next week (8/9)
END of Meeting Notes
116 Mason County Justice Center | Pre-Design Study
Appendix B - Staffing and Operations
List of Stakeholders Consulted in Programming Study
• Joe Avalos, Thurston-Mason BH-ASO Chief Operating
Officer, OHRS Administrator
• Jason Bean-Mortinson, Regional SUD Administrator,
Thurston County LEAD Program Manager
• Jim Clark, DCR with OHRS embedded in Shelton Police
• Dilma de Martino, intensive case manager for
Northwest Resources
• Abe Gardner, North Mason Integrated Health Program
• Jamie Ellertsen, SUDP and outpatient treatment
facility owner of Be a Better You Counseling
• Christina Muller-Shinn, Health Specialist/Program
Coordinator, Behavioral Health Response, Mason
County Public Health and Human Services
• Bobette Webber, SUDP for the LEAD team (OHRS)
BH Provider Listening Session
A structured Listening Session with BH Providers who
serve Mason County provided input into the service and
facility needs in the region. Key considerations from this
session included:
• Providers desired more voluntary beds in the county.
The wait for beds may lead to a worsening crisis and/
or unwillingness to pursue treatment.
• Over 90% of clients have co-occurring mental health
and SUD diagnoses. “All beds should be co-occurring.”
• Crisis Stabilization beds are needed for longer period
of times (48-hour, 72-hour and up to 14 days).
• The facility implementation is very important and
should include both compassionate staff and
welcoming building design. An institutional or
unfriendly environment that may discourage usage. “It
should not feel like an ER.”
• Availability of voluntary beds and crisis stabilization
services will likely decrease the demand on both DCR
staff and involuntary services if clients can be seen
before crises escalate.
• Detox beds are helpful to prepare clients for other
inpatient services.
• Quality MAT/MOUD services tied to the jail will be
beneficial for community members and also released
jail residents.
117Mason County Justice Center | Pre-Design Study
Environmental Scan of Relevant Models
● American Behavioral Health Services, Secure Withdrawal Management Services
● Ann Deacon Center for Hope, Bellingham, WA
● Blue Mountain Heart to Heart, Walla Walla, WA
● Columbia Valley Center for Recovery, Franklin-Benton, WA
● Comprehensive Health Care Crisis Triage Center and Sub-Acute Detox Facility, Yakima, WA
● Connections Health Solutions, Kirkland, WA
● Crisis Recovery Center at Parkland-Spanaway, WA
● DESC Crisis Diversion Facility, Seattle, WA
● DESC Crisis Diversion Interim Services, Seattle, WA
● DHHS Receiving Centers, UT
● King County Crisis Care Centers Initiative, WA
● Kitsap County Crisis Triage Center, WA
● Lifeline Connections Crisis Residential Services, WA
● Lourdes Health Transitions Crisis Triage Facility, Richland, WA
● Lynnwood Community Justice Center Project, WA
● Recovery International
● Supreme Living Residential Care Services, Olympia, WA
● The Crisis Clinic of Thurston and Mason Counties, WA
Appendix B - Staffing and Operations
118 Mason County Justice Center | Pre-Design Study
References for Behavioral Health Facility Design Concept & Program Development
● Alcohol & Drug Abuse Institute, University of Washington. (n.d.). Washington state drug-related mortality and
overdose deaths. https://adai.washington.edu/WAdata/deaths.htm#showdiv1
● American Society of Addiction Medicine. (n.d.). About the ASAM criteria. https://www.asam.org/asam-criteria/
about-the-asam-criteria
● American Society of Addiction Medicine. (n.d.). ASAM supplemental booklet. https://sitefinitystorage.blob.core.
windows.net/sitefinity-production-blobs/docs/default-source/quality-science/cmn_asam-supplemental-booklet---
interactive-final.pdf?sfvrsn=66d8ec1d_3
● Binswanger, I. A., Stern, M. F., Deyo, R. A., Heagerty, P. J., Cheadle, A., Elmore, J. G., & Koepsell, T. D. (2007). Release
from prison—a high risk of death for former inmates. New England Journal of Medicine, 356(2), 157-165.
● Bureau of Justice Assistance. (n.d.). Where’s My Grant? [Flyer]. U.S. Department of Justice, Office of Justice
Programs. https://bja.ojp.gov/doc/wmg-flyer.pdf
● Centers for Medicare & Medicaid Services. (n.d.). American Society of Addiction Medicine (ASAM) resource guide.
https://www.medicaid.gov/state-resource-center/innovation-accelerator-program/iap-downloads/reducing-substance-
use-disorders/asam-resource-guide.pdf
● Clarridge, C., & Sullivan, J. (2023, July 23). WA jails have among the highest death rates in the country. Why don’t
we know more about them? The Seattle Times. https://www.seattletimes.com/seattle-news/times-watchdog/wa-
jails-have-among-the-highest-death-rates-in-the-country-why-dont-we-know-more-about-them/#:~:text=The%20
Seattle%20 Times%20 surveyed%20 Washington%27s,Lara%20denied%20in%20 April%202022
● Crisis Now. (2022, January). Sustainable funding for crisis services: Coding and billing guide. https://crisisnow.com/
wp-content/uploads/2022/01/Sustainable-Funding-Crisis-Coding-Billing-2022.pdf
● Grays Harbor County Public Health & Social Services. (2023, December 20). Grays Harbor crisis triage. https://
static1.squarespace.com/static/53ee83dee4b027cf34f1b520/t/65846da6a639290715a6ddd4/1703177641383/
Grays+Harbor+Crisis+Triage+12.20.23++Final+.pdfz
● Health Resources and Services Administration. (n.d.). Shortage areas. https://data.hrsa.gov/topics/health-
workforce/shortage-areas
● Kaiser Family Foundation. (n.d.). Mental health care health professional shortage areas (HPSAs). https://www.kff.
org/other/state-indicator/mental-health-care-health-professional-shortage-areas-hpsas/?currentTimeframe=0&sortM
odel=%7B%22colId%22:%22Location%22,%22sort%22:%22asc%22%7D
● King County Department of Community and Human Services. (n.d.). Crisis diversion programs. https://kingcounty.
gov/en/legacy/depts/community-human-services/mental-health-substance-abuse/diversion-reentry-services/crisis-
diversion-programs
● Mason County Public Health. (2021). Community health assessment 2021. https://masoncountywa.gov/forms/
Health/CHA-2021.pdf
● National Academy for State Health Policy. (2023, February 14). The rural behavioral health crisis continuum:
Considerations and emerging state strategies. https://nashp.org/the-rural-behavioral-health-crisis-continuum-
considerations-and-emerging-state-strategies/
● National Association of State Mental Health Program Directors. (2020). Beyond beds: The vital role of a full
continuum of psychiatric care. https://nasmhpd.org/sites/default/files/2020paper10.pdf
● National Commission on Correctional Health Care. (n.d.). From the general public to America’s jails: MAT saves
lives. https://www.ncchc.org/wp-content/uploads/From_the_General_Public_to_Americas_Jails_-_MAT_Saves_Lives-_
Indivior.pdf
● Pourtaher, E., Gelberg, K. H., Fallico, M., Ellendon, N., & Li, S. (2024). Expanding access to medication for opioid use
disorder (MOUD) in jails: A comprehensive program evaluation. Journal of Substance Use and Addiction Treatment, 161,
209248.
Appendix B - Staffing and Operations
119Mason County Justice Center | Pre-Design Study
● Substance Abuse and Mental Health Services Administration. (n.d.). Criminal and juvenile justice: Behavioral
health conditions in the justice system. https://www.samhsa.gov/criminal-juvenile-justice/about#:~:text=It%20is%20
estimated%20that%2063,often%20incarceration%20exacerbates%20their%20symptoms
● Substance Abuse and Mental Health Services Administration. (2020, February). National guidelines for behavioral
health crisis care: Best practice toolkit. https://www.samhsa.gov/sites/default/files/national-guidelines-for-behavioral-
health-crisis-care-02242020.pdf
● Substance Abuse and Mental Health Services Administration. (2022). National survey of substance abuse
treatment services (N-SSATS): 2021 data on substance abuse treatment facilities. https://pcssnow.org/wp-content/
uploads/2021/07/Reimbursement-Toolkit.pdf
● Substance Abuse and Mental Health Services Administration. (2015). TIP 57: Trauma-informed care in behavioral
health services. https://store.samhsa.gov/sites/default/files/sma15-4131.pdf
● U.S. Department of Justice. (2022, April 5). Justice Department issues guidance on protections for people with
opioid use disorder under the Americans with Disabilities Act. https://www.justice.gov/opa/pr/justice-department-
issues-guidance-protections-people-opioid-use-disorder-under-americans
● Washington Defender Association. (2022, February). SSB 5664 Forensic competency restoration programs. https://
defensenet.org/wp-content/uploads/2022/02/SSB-5664-Forensic-Competency-Restoration-Programs.pdf
● Washington State Bar Association. (2021, December 10). State Bar adopts new public defense standards. https://
www.wsba.org/news-events/media-center/media-releases/state-bar-adopts-new-public-defense-standards
● Washington State Department of Health. (n.d.). Behavioral health agencies (BHA): Rules in progress. https://doh.
wa.gov/licenses-permits-and-certificates/facilities-z/behavioral-health-agencies-bha/rules-progress
● Washington State Department of Health. (2023, October 3). 23-hour crisis stabilization facilities workshop. https://
doh.wa.gov/sites/default/files/2023-10/20231003-23hourWorkshop8.pdf
● Washington State Department of Social and Health Services. (n.d.). Trueblood et al. v. Washington State DSHS.
https://www.dshs.wa.gov/bha/trueblood-et-al-v-washington-state-dshs
● Washington State Health Care Authority. (2024, January). Addressing crisis services funding gaps: Legislative report.
https://www.hca.wa.gov/assets/program/addressing-crisis-services-funding-gaps-leg-report-jan-2024_0.pdf
● Washington State Health Care Authority. (n.d.). Crisis triage and stabilization facilities. https://www.hca.wa.gov/
assets/program/crisis-triage-stabilization-facilities.pdf
● Washington State Health Care Authority. (n.d.). Intensive behavioral health treatment facilities fact sheet. https://
www.hca.wa.gov/assets/program/fact-sheet-intensive-bh-treatment-facilities.pdf
● Washington State Health Care Authority. (n.d.). Intensive behavioral health treatment facilities toolkit. https://www.
hca.wa.gov/assets/billers-and-providers/intensive-behavioral-health-treatment-facilities-toolkit.pdf
● Washington State Health Care Authority. (n.d.). Medicaid transformation project (MTP). https://www.hca.wa.gov/
about-hca/programs-and-initiatives/medicaid-transformation-project-mtp
● Washington State Health Care Authority. (2024, January 1). Mental health services. https://www.hca.wa.gov/assets/
billers-and-providers/mental-health-svcs-20240101.pdf
● Washington State Health Care Authority. (2024). Mercer facility-based crisis stabilization services. https://www.hca.
wa.gov/assets/program/mercer-facility-based-crisis-stabl-svcs-24.pdf
● Washington State Health Care Authority. (2023, October). Ricky’s Law report 2023. https://www.hca.wa.gov/assets/
program/rickys-law-report-202310.pdf
● Washington State Health Care Authority. (n.d.). Adult withdrawal management fact sheet. https://www.hca.wa.gov/
assets/program/fact-sheet-adult-withdrawal-management.pdf
● Washington State Department of Social and Health Services. (2019). Mason County risk profile. https://www.dshs.
wa.gov/sites/default/files/rda/riskprofiles/research-4.47-mason.pdf
Appendix B - Staffing and Operations
120 Mason County Justice Center | Pre-Design Study
● Substance Abuse and Mental Health Services Administration. (2020, February). National guidelines for behavioral
health crisis care: Best practice toolkit. https://www.samhsa.gov/sites/default/files/national-guidelines-for-behavioral-
health-crisis-care-02242020.pdf
● Substance Abuse and Mental Health Services Administration. (2022). National survey of substance abuse
treatment services (N-SSATS): 2021 data on substance abuse treatment facilities. https://pcssnow.org/wp-content/
uploads/2021/07/Reimbursement-Toolkit.pdf
● Substance Abuse and Mental Health Services Administration. (2015). TIP 57: Trauma-informed care in behavioral
health services. https://store.samhsa.gov/sites/default/files/sma15-4131.pdf
● U.S. Department of Justice. (2022, April 5). Justice Department issues guidance on protections for people with
opioid use disorder under the Americans with Disabilities Act. https://www.justice.gov/opa/pr/justice-department-
issues-guidance-protections-people-opioid-use-disorder-under-americans
● Washington Defender Association. (2022, February). SSB 5664 Forensic competency restoration programs. https://
defensenet.org/wp-content/uploads/2022/02/SSB-5664-Forensic-Competency-Restoration-Programs.pdf
● Washington State Bar Association. (2021, December 10). State Bar adopts new public defense standards. https://
www.wsba.org/news-events/media-center/media-releases/state-bar-adopts-new-public-defense-standards
● Washington State Department of Health. (n.d.). Behavioral health agencies (BHA): Rules in progress. https://doh.
wa.gov/licenses-permits-and-certificates/facilities-z/behavioral-health-agencies-bha/rules-progress
● Washington State Department of Health. (2023, October 3). 23-hour crisis stabilization facilities workshop. https://
doh.wa.gov/sites/default/files/2023-10/20231003-23hourWorkshop8.pdf
● Washington State Department of Social and Health Services. (n.d.). Trueblood et al. v. Washington State DSHS.
https://www.dshs.wa.gov/bha/trueblood-et-al-v-washington-state-dshs
● Washington State Health Care Authority. (2024, January). Addressing crisis services funding gaps: Legislative report.
https://www.hca.wa.gov/assets/program/addressing-crisis-services-funding-gaps-leg-report-jan-2024_0.pdf
● Washington State Health Care Authority. (n.d.). Crisis triage and stabilization facilities. https://www.hca.wa.gov/
assets/program/crisis-triage-stabilization-facilities.pdf
● Washington State Health Care Authority. (n.d.). Intensive behavioral health treatment facilities fact sheet. https://
www.hca.wa.gov/assets/program/fact-sheet-intensive-bh-treatment-facilities.pdf
● Washington State Health Care Authority. (n.d.). Intensive behavioral health treatment facilities toolkit. https://www.
hca.wa.gov/assets/billers-and-providers/intensive-behavioral-health-treatment-facilities-toolkit.pdf
● Washington State Health Care Authority. (n.d.). Medicaid transformation project (MTP). https://www.hca.wa.gov/
about-hca/programs-and-initiatives/medicaid-transformation-project-mtp
● Washington State Health Care Authority. (2024, January 1). Mental health services. https://www.hca.wa.gov/assets/
billers-and-providers/mental-health-svcs-20240101.pdf
● Washington State Health Care Authority. (2024). Mercer facility-based crisis stabilization services. https://www.hca.
wa.gov/assets/program/mercer-facility-based-crisis-stabl-svcs-24.pdf
● Washington State Health Care Authority. (2023, October). Ricky’s Law report 2023. https://www.hca.wa.gov/assets/
program/rickys-law-report-202310.pdf
● Washington State Health Care Authority. (n.d.). Adult withdrawal management fact sheet. https://www.hca.wa.gov/
assets/program/fact-sheet-adult-withdrawal-management.pdf
● Washington State Department of Social and Health Services. (2019). Mason County risk profile. https://www.dshs.
wa.gov/sites/default/files/rda/riskprofiles/research-4.47-mason.pdf
Appendix B - Staffing and Operations
121Mason County Justice Center | Pre-Design Study
Appendix C - Intake Behavioral Health Tracking
122 Mason County Justice Center | Pre-Design Study
Appendix D - New Jail Space Program
Mason County CJC - New Jail Option
Shelton, WA
Last updated:BCRA Project #23150.00
9/11/2024
PROJECT PROGRAMMING
Room/Area Requirements Unit SF Total SF
Additional Comments /
Questions
Public Entry Area 1,645 1,265 1.3 Department Grossing Factor
1,265
Vestibule 1 80 80
Public Lockers 10 3 30
Inmate Account Kiosks Post Screening.1 10 10
Queuing for Screening 4 People 4 20 80
Screening Station Metal Detector and Officer workstation 1 150 150
Main Lobby 5-10 People 1 250 250
Children's Play Area Confirm. Furniture for children. 0 50 0
Vending 0 8 0
Telephone 0 8 0
Inmate Account Kiosks 1 10 10
Video Visiting Alcoves 3 40 120
Contact Professional Visiting / Interview 1 80 80
Non-Contact Visiting Public Vestibule 0 40 0
Non-Contact ADA Visiting Alcove 1 80 80
Non-Contact Visiting Alcove 2 60 120
Non-Contact Visiting Inmate Vestibule 1 80 80
Bail / Property Window 1 60 60
Public Restroom Single Occupancy, Accessible 1 75 75
Janitors Closet SF To Align with BCRA 1 40 40
Gun Lockers Confirm Use and Location (Pre/Post Screen)0 10 0
Administration and Support Spaces 1,881 1,505 1.25 Department Grossing Factor
Courtroom and Court Support 340
VC: Holding 0 80
VC: Open Waiting Waiting area for in-custody individuals.1 100 100
VC: Video Court Room Confirm. Video Court Booths with visibility.3 80 240
VC: ADA Video Court Room 0 900
VC: Office 80 0
VC: Storage 0 80
VC: Inmate Restroom 0 65
Jail Administration 1,165
Reception Waiting Area.4 Seats 0 20 0
Receptionist Flexible Workstation 1 48 48
Warrants 1 110 110
Accounting/Billing 1 110 110
Jail Records Clerk 2 64 128
Records Storage Refer to Storage below.0 80 0
Chief 1 180 180
Lieutenant 1 150 150
Admin Assistant 1 110 110
Conference Room Use Staff Training Room 0 250 0
Bail/Bond Room Staff workstation with connection to Lobby. 1 64 64
Mail / Sorting Area 1 0 0
Storage For Records. 1 80 80
Workroom Open Work / Copy / Supplies Area 1 80 80
Staff Restroom Accessible. 1 65 65
Staff Entry/Weather Vestibule Accessible to Admin and Staff Support 1 40 40
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Appendix D - New Jail Space Program
Room/Area Requirements Unit SF Total SF
Additional Comments /
Questions
Staff Areas 2,093 1,610 1.3 Department Grossing Factor
1,610
Male Lockers Staffing Analysis to Confirm Quantity.20 12 240
Male Restroom/Showers 1 150 150
Female Lockers Staffing Analysis to Confirm Quantity.20 12 240
Female Restroom/Showers 1 150 150
Lactation Room /Staff Wellness Room 1 80 80
Staff Training Room 15 people 1 500 500
Staff Break Room 1 250 250
Armory Not Required. 200 0
Outdoor Staff Break Area Refer to Outdoor Area Below. 0 200 0
Central Control & Custody Administration 1,314 1,095 1.2 Department Grossing Factor
Central Control 605
Secure Vestibule 1 60 60
Central Control Room 1 250 250
Housing Indirect Supervision Control Adjacent to Housing; Could be co-located with
Central Control depending on design layout 1 150 150
Staff Restroom 1 65 65
Electronic Security Storage 1 80 80
Custody Administration Within the Secure Perimeter.490
Staff Workroom 1 150 150
Shift Commander Office 1 110 110
Admin Lieutenant Office 1 150 150
Tactical Gear Storage 1 80 80
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Appendix D - New Jail Space Program
Room/Area Requirements Unit SF Total SF
Additional Comments /
Questions
Program Areas 8,788 7,044 Department Gross Factor Varies
Reentry Programs 707 544 1.3 Department Grossing Factor
Sub Lobby/Waiting Area Small waiting area for staff/volunteers 1 60 60
Programs Supervisor 1 120 120
SUD Staff Office 1 120 120
SUD Peer Support 1 64 64
Interview Room Visible from Peer Support workstation 1 100 100
Office Support Copy, Supplies, Shelving, Records 1 80 80
Inmates Programs 2,076 1,730 1.2 Department Grossing Factor
Work Room 150 0
Staff Restroom Accessible for staff only 1 65 65
DT Storage 0
Large Multipurpose Room Large Programs or Recreation 1 1000 1,000
Medium Multipurpose Room Classroom or Small Program 1 300 300
Interview Room Accessible from secure circulation 2 110 220
Storage For chairs, tables, and supplies 1 80 80
Library Storage 0
Inmate Restoom 1 65 65
Health Services 2,418 1,860 1.3 Department Grossing Factor
Medical Director 1 150 150
Nursing Supervisor 1 110 110
Telepsychology Acoustic privacy 1 80 80
Health Services Work Room Includes area for copy, supplies 1 150 150
Nurses Station Visible to inmate waiting areas 1 40 40
Inmate Restroom 1 65 65
Clean Utility 1 80 80
Dirty Utility 1 80 80
Biohazard Storage 1 80 80
Equipment Storage Medical equipment 1 80 80
Secure Medication Storage Lockable; Accessible by staff only 1 80 80
Holding 1 70 70
Exam Room 1 150 150
Staff Restroom 1 65 65
Staff Breakroom 1 100 100
Negative Pressure Cell 2 150 300
Ante Room for NPC 1 100 100
Health Services Sally Vestibule 1 80 80
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Appendix D - New Jail Space Program
Room/Area Requirements Unit SF Total SF
Additional Comments /
Questions
Intake 2,352 1,960 1.2 Department Grossing Factor
Vehicular Sallyport Drive-through sallyport preferred. 1 1000 1,000
Secure Vestibule 1 80 80
Intake: Clean-Up Cell 0 0
Intake: Clothing Storage 0 0
Intake: Dress-In 1 50 50
Intake: Receiving Area 1 80 80
Intake: LE Report Room 1 150 150
Intake: Interview Room 1 110 110
Intake: Open Waiting (2) Booking, (2) Transport, (2) Release 6 15 90
Intake: Single Holding 4 80 320
Intake: Time-out cell 1 80 80
Booking 949 730 1.3 Department Grossing Factor
Booking: Property Bin Cubbies 1 20 20
Booking: Booking Counter (processing)3 20 60
Booking: Fingerprinting Use Booking Counter. 0 0 0
Booking: Booking Deputy 1 110 110
Booking: Workroom 1 200 200
Booking: Property Processing 1 20 20
Booking: Property Vacuum 1 100 100
Booking: Property Storage 1 200 200
Transport: Counter Located with main booking counter 1 20 20
Transport Staff Office 0 110 0
Transport Storage 0 80 0
Classification Deputy 0 110 0
Classification Officers 0 48 0
Classification Screening/Interview Room 0 80 0
Release 286 220 1.3 Department Grossing Factor
Release: Release Counter (processing)Located with main booking counter 1 20 20
Release: Dress-out 1 80 80
Release: Group Holding 0 0 0
Release: Single Holding 0 0 0
Release: Laundry Cart 1 40 40
Release: Secure Vestibule 1 80 80
Service Areas 2,360 2,145 1.1 Department Grossing Factor
Food Service 1,585
Kitchen 1 800 800
Wash Area 1 100 100
Office 1 110 110
Dry Storage 1 150 150
Freezer 2 60 120
Cooler 1 60 60
Thaw Cooler 0 60 0
Inmate Break/Learning 1 60 60
Receiving 1 80 80
Inmate Restroom 1 65 65
Janitors Closet 1 40 40
Laundry/Commissary 560
Laundry Work Area 1 200 200
Clean Storage 1 80 80
Cart Staging 1 40 40
Chemical Storage 1 40 40
Clean Laundry Distribution 0 0 0
Soiled Laundry Distribution 0 0 0
Inmate Restroom Shared with Food Service Inmate Restroom 0 65 0
Matress and Bed Roll Storage 1 120 120
Commissary Storage 1 80 80
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Appendix D - New Jail Space Program
Room/Area Requirements Unit SF Total SF
Additional Comments /
Questions
Inmate Facilities 22,777 12,616 Dpt Grossing Factor Varies
Alternatives Housing 2,724 1,816 1.5 Department Grossing Factor
Work Release and Work Crew: Screening Room 1 50 50
Inmate Worker: Male Dormitory 8 50 400
Inmate Worker: Female Dormitory 4 50 200
Male Dayroom Minimum 8 35 280
Male Shower Accessible. 1 80 80
Male Restroom Accessible. 1 65 65
Female Dayroom Minimum 4 35 140
Female Shower Accessible. 1 80 80
Female Restroom Accessible. 1 65 65
Kiosk / Telephone 2 10 20
Beverage Counter / Storage 1 50 50
Janitor Closet 1 50 50
Housing Unit Storage 1 50 50
Office 1 110 110
Staff Workstation 2 64 128
Staff Station 1 48 48
Inmate Housing 20,053 10,800
Minimum Security + Inmate Workers 4,175 2,783 1.5 Department Grossing Factor
Male Dayroom Minimum 20 35 700
Male Shower Accessible. 1 80 80
Male Shower 2 40 80
Male Toilet Accessible. 1 65 65
Male Single Cell Accessible. 2 85 170
Male Double bed Cell 9 130 1,170
Kiosk / Telephone 4 10 40
Interview Room 1 80 80
Small Group Room 8 individuals + Program Leader 1 200 200
Beverage Counter / Storage 1 50 50
Janitor Closet 1 50 50
Housing Unit Storage 1 50 50
Staff Station Potential for Direct Supervision in Future 1 48 48
Medium + Maximum Security 3,342 2,228 1.5 Department Grossing Factor
Male Dayroom Minimum 16 35 560
Male Shower Accessible. 1 80 80
Male Shower 2 40 80
Male Toilet Accessible. 1 65 65
Male Single Cell Accessible. 1 85 85
Male Single Cell 15 70 1,050
Kiosk / Telephone 3 10 30
Interview Room 1 80 80
Small Group Room 8 individuals + Program Leader 0 200 0
Beverage Counter / Storage 1 50 50
Janitor Closet 1 50 50
Housing Unit Storage 1 50 50
Staff Station Potential for Direct Supervision in Future 1 48 48
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127Mason County Justice Center | Pre-Design Study
Appendix D - New Jail Space Program
Room/Area Requirements Unit SF Total SF
Additional Comments /
Questions
Maximum Security 3,342 2,228 1.5 Department Grossing Factor
Male Dayroom Minimum 16 35 560
Male Shower Accessible. 1 80 80
Male Shower 2 40 80
Male Toilet Accessible. 1 65 65
Male Single Cell Accessible. 1 85 85
Male Single Cell 15 70 1,050
Kiosk / Telephone 3 10 30
Interview Room 1 80 80
Small Group Room 8 individuals + Program Leader 0 200 0
Beverage Counter / Storage 1 50 50
Janitor Closet 1 50 50
Housing Unit Storage 1 50 50
Staff Station Potential for Direct Supervision in Future 1 48 48
Female Housing Unit 4,130 2,753 1.5 Department Grossing Factor
Female Dayroom Minimum 20 35 700
Female Shower Accessible. 1 80 80
Female Shower 2 40 80
Female Toilet Accessible. 1 65 65
Female Single Cell Accessible. 2 85 170
Female Single Cell 6 70 420
Female 4-bed Cell 3 240 720
Kiosk / Telephone 4 10 40
Interview Room 1 80 80
Small Group Room 8 individuals + Program Leader 1 200 200
Beverage Counter / Storage 1 50 50
Janitor Closet 1 50 50
Housing Unit Storage 1 50 50
Staff Station Potential for Direct Supervision in Future 1 48 48
Behavioral Health Housing - Triage / Acute 2,232 1,353 1.65 Department Grossing Factor
Male Dayroom Minimum 8 70 560
Male Shower Accessible. 1 80 80
Male Toilet Accessible. 1 65 65
Male Single Cell Accessible. 2 85 170
Male Single Cell 6 70 420
Kiosk / Telephone 1 10 10
Beverage Counter / Storage Refer to Shared Support.0 50 0
Janitor Closet Refer to Shared Support.0 50 0
Housing Unit Storage Refer to Shared Support.0 50 0
Staff Station 1 48 48
Behavioral Health Housing - MH Step Down 1,828 1,108 1.65 Department Grossing Factor
Male Dayroom Minimum 4 70 280
Male Shower Accessible. 1 80 80
Male Toilet Accessible. 1 65 65
Male Single Cell Accessible. 1 85 85
Male Single Cell 3 70 210
Kiosk / Telephone 1 10 10
Interview Room 1 80 80
Small Group Room 8 individuals + Program Leader 1 200 200
Beverage Counter / Storage 1 50 50
Janitor Closet Refer to Shared Support.0 50 0
Housing Unit Storage Refer to Shared Support.0 50 0
Staff Station 1 48 48
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Appendix D - New Jail Space Program
Room/Area Requirements Unit SF Total SF
Additional Comments /
Questions
Behavioral Health Housing - MAT 2,315 1,403 1.65 Department Grossing Factor
Male Dayroom Minimum 8 70 560
Male Shower Accessible. 1 80 80
Male Toilet Accessible. 1 65 65
Male Single Cell Accessible. 2 85 170
Male Single Cell 6 70 420
Kiosk / Telephone 1 10 10
Interview Room Refer to Shared Support.0 80 0
Small Group Room Confirm. 0 200 0
Beverage Counter / Storage 1 50 50
Janitor Closet Refer to Shared Support.0 50 0
Housing Unit Storage Refer to Shared Support.0 50 0
Staff Station 1 48 48
Behavioral Health Housing - Female 1,284 778 1.65 Department Grossing Factor
Female Dayroom Minimum 4 70 280 Assumes female beds are within
Female Shower Accessible. 1 80 80 beds included in areas above.
Female Toilet Accessible. 1 65 65 Separate to occur through
Female Single Cell Accessible. 1 85 85 operations and supervision.
Female Single Cell 3 70 210
Kiosk / Telephone 1 10 10
Beverage Counter / Storage 0 50 0
Janitor Closet Refer to Shared Support.0 50 0
Housing Unit Storage Refer to Shared Support.0 50 0
Staff Station 1 48 48
Behavioral Health Housing - Shared Support 748 575 1.3 Department Grossing Factor
Staff Restroom 1 65 65
Behavioral Health Staff Station Charting and Workstation 2 45 90
Staff Workroom 1 80 80
Interview Room 2 80 160
Beverage Counter / Storage 1 50 50
Housing Storage 1 80 80
Janitor Closet 1 50 50
Outdoor Areas 2,080 2,080
Exercise 2,080 2,080 1.0 Department Grossing Factor
Exercise Area Outdoor Area. 2 750 1,500
Behavioral Health Exercise. Outdoor Area. 2 250 500
Sally Port Vestibule 1 80 80
Building Services 1,782 1,620 1.1 Department Grossing Factor
Maintenance 700
Office 0 110 0
Storage 1 400 400
Shop Area 1 100 100
Welding Area 1 80 80
Receiving Sally Port 1 80 80
Stair to Roof 1 40 40
Building Systems 920
Mechanical 1 500 500
Electrical 1 200 200
Information Systems 1 120 120
Security 1 100 100
Subtotal - Indoor 42,639 28,900
Non-assignable space (.58 factor)20,135 59%
Total GSF
Subtotal - Outdoor 2,080
Total GSF
Mason County CJC - New
49,035
51,115
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129Mason County Justice Center | Pre-Design Study
Appendix E - Existing Jail Staffing Analysis
STRUCTURAL EVALUATION
FOR
MASON COUNTY JAIL
SHELTON, WASHINGTON
PREPARED BY
PCS STRUCTURAL SOLUTIONS
MARCH 20, 2024
24-234
i
TABLE OF CONTENTS
Page
I. PREFACE ii
II. EXECUTIVE SUMMARY iii
III. INTRODUCTION
A. Scope of Work v
B. Puget Sound Seismicity vi
C. Methodology vii
IV. STRUCTURAL EVALUATION
A. Type of Construction/Structural System 1
B. Observations and Comments 2
C. Recommendations 3
D. Conclusion 5
V. APPENDIX A - PHOTOGRAPHS
VI. APPENDIX B - PLANS/ELEVATIONS
VII. APPENDIX C - ASCE 41-17 CHECKLISTS
VIII. APPENDIX D - COMMON SEISMIC TERMINOLOGY
ii
I. PREFACE
The focus of this structural evaluation of Mason County Jail was to perform a condition
assessment as well as a preliminary structural design review. The ASCE 41-17 “Seismic
Evaluation and Retrofit of Existing Buildings” Tier 1 methodology and checklists, addressing
the Immediate Occupancy Performance Level, was used as a guideline.
This report identifies the major structural concerns for the building. Assumptions were made
where building information was limited. A non-structural evaluation of the building system is
not included in the review, which reviews bracing of elements such as ceilings, cabinets,
utilities, etc.
iii
II. EXECUTIVE SUMMARY
The Mason County Jail is a 19,722 SF single story building with a mechanical attic space
originally built in 1982. The building is constructed primarily of reinforced masonry walls.
High security areas have concrete ceilings. The roof is constructed with metal deck. The
building is supported on augercast piles, concrete grade beams and slabs. An addition
and remodel was done in 2002. The 2002 Addition occurs at the Northwest corner of the
building and is constructed with masony reinforced walls bearing on augercast concrete
piles. The roof is constructed with light gage pre-engineered roof trusses.
As-built drawings for the building were available for review. We did not have the
original soils report for the building nor the 2002 structural drawings. The building is an
I3 Occupancy Category from an architectural standpoint and a Seismic Risk Category III
from a seismic standpoint.
Overall, the structural concerns noted for the buildings are common for their age and type of
construction. From a gravity load standpoint, the building appears to have performed well
over the years. We did not observe significant signs of structural distress or differential
settlement. The majority of the structural concerns identified relate to the buildings’ global
lateral resisting systems, details of construction not consistent with current seismic detailing
and the general deterioration of the structural elements due to age and environmental factors.
Building codes and construction methods have changed over the years, incorporating
lessons learned from past experience in relation to vertical and lateral (wind and seismic)
design. The current state of the art in structural design is focused on performance based
design. An Immediate Occupancy seismic performance objective level was used in
determining the recommended structural upgrades to the building under evaluation. This
level of performance addresses the Immediate Occupancy of the building occupants.
The recommendations provided in this report are intended to preserve the safety of the
building occupants, and limit the damage to the building. They are consistent with currently
accepted strengthening methods, and would be used to bring the buildings into compliance
with current building codes. This would greatly improve the performance of the building.
iv
Key Plan of Building Additions
v
III. INTRODUCTION
A) SCOPE OF WORK
a) Field Investigation
Walked through the complex, looking for signs of structural distress,
differential settlement or deterioration.
Visually verified vertical and lateral systems.
Reviewed structural concerns identified in the ASCE 41-17 Checklist along
with field observations identified in the checklists.
Viewed structure wherever visible.
Testing or selective demolition was not completed at this time.
b) Initial Review of Construction Drawings
Reviewed available construction drawings.
Utilized the ASCE 41-17 Building Checklists as a guideline to help identify
common structural deficiencies for the building.
Where no drawings were available, or the drawings did not adequately
describe as-built conditions, recommendations were based on field
investigation and observations.
c) Report Preparation and Further Construction Drawing Review
Further evaluated drawings with respect to structural concerns identified in
the initial review or field investigation.
Brainstormed conceptual ideas to mitigate structural concerns identified.
Structural Report
Described vertical and lateral load resisting system for each building.
Summarized visual observations of building condition, signs of structural
distress, and differential settlement.
Identified structural concerns from observations and ASCE 41-17 checklists.
Provided a summary of the structural recommendations.
Identified areas where additional analysis is warranted to verify
assumptions made beyond the scope of this evaluation.
vi
B) PUGET SOUND SEISMICITY
The Puget Sound is considered a seismically active region. Within this region, there
are three basic types of earthquake that can occur:
Shallow crustal earthquakes
Benioff Zone (intra-plate) earthquakes
Subduction zone (inter-plate) earthquakes
Movement of tectonic plates creates the mechanism that drives all three types of
earthquake, as the Juan de Fuca Plate, comprising the bottom of the Pacific Ocean
floor several miles off the Washington and Oregon coasts, is forced into and below
the North American Plate. The level of seismic hazard assigned to any particular
building is related to the type of earthquake that may occur in the region, and can
vary significantly based on the magnitude of earthquake and proximity of a given site
to the epicenter.
Figure A: Cross Section of the Cascadia Subduction Zone
(Source: Washington State Department of Natural Resources)
vii
Shallow crustal earthquakes occur in the overriding North American plate and are
generally at depths less than 25 miles. There are at least six significant faults that
have been identified in the Puget Sound region with concentrations in three primary
locations; Seattle, Tacoma and South Whidbey Island. These groupings of faults run
generally in an east-west orientation and cut across the heavily populated zones of
the region. These earthquakes have a relatively long average recurrence interval at
approximately 330 years and are capable of generating moderate to large events
registering M5.5-M7 on the Richter scale. This type of earthquake is generally expected
to be of shorter duration and more localized as it relates to strong ground motions.
Intra-plate earthquakes occur in the portion of the Juan de Fuca plate that moves
beneath the overriding North American plate. This type of earthquake occurs deep
below the ground surface (typically 25 to 40 miles) and has the ability to generate
moderate to large events of M6-M7 on the Richter scale. They have a much shorter
recurrence interval of approximately 35 to 50 years on average. Earthquakes of this
variety tend to have shorter durations, but can still generate significant ground
shaking over large areas of land.
Inter-plate earthquakes, also known as subduction zone earthquakes, occur directly
at the interface of two plates and are more likely to be large magnitude events. They
have the potential of registering upwards of M9 on the Richter scale, with a relatively
long average time of approximately 500 years between occurrences. These
earthquakes are generally expected to have long durations, and can generate
significant ground shaking over very large areas.
C) METHODOLOGY
Evaluation
The Mason County Jail Building was evaluated using the methodology of the
ASCE 41-17 “Seismic Evaluation and Retrofit of Existing Buildings” Tier 1 evaluation,
addressing the Immediate Occupancy Performance level. The ASCE 41-17
document provides building checklists that identifies common seismic concerns for
typical building types (i.e. Concrete Shear Walls Buildings with Flexible Diaphragms,
Concrete Shear Walls Buildings with Stiff Diaphragms, Unreinforced Masonry
Bearing Wall Buildings with Flexible Diaphragms, etc). Each question on the
checklist may be answered by “compliant”, “non-compliant” or “not applicable”.
For those items that are non-compliant, additional evaluation or mitigation of the
structural concern is recommended. Detailed calculations were not performed for
this study.
viii
The ASCE 41-17 is a performance based design/evaluation manual with varying
performance objectives. The performance objective is selected based upon the
acceptable level of risk, as well as the tier level used in the evaluation. In general,
there are three primary performance levels for existing buildings:
Immediate Occupancy: a higher level performance that focuses on maintaining
building functionality after an earthquake. Light damage is anticipated in the
event of a major earthquake; however, the building function is expected to be
maintained with little to no disruption in service. Fire Stations, Hospitals, Police
Stations, Jails and other critical facilities are buildings that are designed for this
level.
Life Safety: focuses on protecting the occupants of the building. This is the
most common level of performance for building design. In the event of a major
earthquake, the building may suffer moderate damage with a small margin of
total or partial collapse. The facility may be unusable after an earthquake, with
low overall risk of injury from structural damage.
Collapse Prevention: a low level of performance, where the damage to the
building after a moderate earthquake may be severe. The lateral resisting
system would have little residual strength, and large permanent deformations
would occur. The building would likely be near collapse.
Once the Performance Level is selected it can be determined which procedural tier
review to use in the evaluation:
Tier 1 is a screening process utilizing Building Checklists to help identify
common structural deficiencies for typical buildings types. The owner/
designer has the option of possibly mitigating the structural concern identified
by Tier 1 or performing a more detailed analysis outlined in Tiers 2 and 3.
Tier 2 is a deficiency-based evaluation and renovation procedure. This
methodology includes analyzing specific elements or areas within a building
to determine if potential deficiencies identified in a Tier 1 review actually
require mitigation. Analysis of the entire building may not be necessary.
This tier can be used for both evaluation and retrofit.
Tier 3 is a systematic evaluation and retrofit procedure, and involves a
computationally extensive approach towards a complete analysis of the
facility. The performance of the building as structural elements begin to yield,
also known as a non-linear analysis, is considered. This tier is applicable for
both the evaluation and retrofit of a facility.
ix
Local Jurisdiction Requirements
While it is our recommendation that all of the seismic deficiencies identified in this
evaluation be incorporated into building renovations, it is understood that only the
local jurisdiction has the authority to require seismic improvements. With this in
mind, it is important to understand typical “triggers” that many jurisdictions have for
requiring seismic strengthening work.
There are a few common circumstances under which a jurisdiction will require
upgrades. One is related to the dollar value of planned renovation work as it relates
to the overall value of the building. Jurisdictions will often require seismic
improvements if the cost of planned renovation work ranges between about 40%
and 60% of the value of the building. A second reason is a change of occupancy to
a more intensive use will usually cause the jurisdiction to require upgrades. This is
related to the number of building occupants and the amount of time they may spend
in the building. For example, renovating a warehouse structure to become an
elementary school would almost certainly trigger seismic strengthening work to be
completed. Another circumstance is when additions or alterations are made to the
facility that significantly increases the mass of the facility or decreases its lateral
resisting capacity.
While these two conditions are most common, there may be other circumstances
that act as triggers in a given jurisdiction, and it is important to communicate directly
with the Building Department to understand the specifics of their requirements.
It also should be noted that many jurisdictions are open to accepting partial
implementation of seismic improvements if there are extenuating circumstances
which make full implementation impractical.
Structural Recommendations
The recommendations provided are based on our past experience in renovating
similar structures in the Puget Sound region, utilizing ASCE 41-17 upgrade
guidelines and are similar to those required for the International Existing Building
Code (IEBC).
Page 1
MARCH 20, 2024
IV. STRUCTURAL EVALUATION
MASON COUNTY JAIL
SHELTON, WA
The Mason County Jail was evaluated using the methodology of the ASCE 41-17
“Seismic Evaluation and Retrofit of Existing Buildings” Tier 1 evaluation, addressing the
Immediate Occupancy Performance level. A non-structural review was not performed,
as evaluation of other non-structural components such as ceilings, partitions, lights,
mechanical piping and equipment are beyond the scope of this evaluation.
A. TYPE OF CONSTRUCTION/STRUCTURAL SYSTEM
The Jail has remained relatively unchanged since its original construction in 1982, with
the exception of a small remodel and addition in 2002. The architectural and structural
drawings were available for review. The soils report was not available for our review.
See Appendix A for representative photos.
SYSTEM DESCRIPTIONS
Vertical Load Resisting System:
Original 1982 Building: The majority of the system is framed with reinforced masonry
walls and supported by concrete augercast piles, grade beams and slab. At areas of
high security, concrete lids are placed at the ceilings. The roof is framed with 3” Type N
metal deck supported by light gage metal studs or steel beams. Steel open web bar
joists at 20” on center with metal deck and 4” of concrete topping are used to frame the
attic floor.
2002 Building Addition and Remodel: A new staff addition was added to the Northwest
corner of the existing building comprising pre-engineered light gage trusses and metal
deck bearing on reinforced masonry walls with concrete grade beams and augercast
concrete piles. A new mezzanine was added to the original attic using composite steel
beams with metal decking and concrete topping.
Lateral Force Resisting System:
The metal deck roof system acts as a simple diaphragm that transfers lateral
seismic/wind forces to reinforced masonry shear walls. At the original building, diagonal
rod bracing was also used to transfer the lateral load to the masonry shear walls where
the masonry walls do not extend to the roof diaphragm. The attic spaces use rigid
diaphragm via reinforced concrete slabs with metal decking to transfer the lateral loads
to the masonry shear walls. At the 2002 addition, steel tension straps are used in lieu of
a roof diaphragm to transfer load to the masonry walls.
Page 2
MASON COUNTY JAIL
SHELTON, WA
B. OBSERVATIONS AND COMMENTS
Overall comments:
We were not able to review the geotechnical report. The building is on piles, but
it is unclear to what depth the piles were embedded to and what the piles were
being used to mitigate against. The piles could be from bad fill at the site or soft
soil due to the proximity of the bay. From other projects that we have done in the
downtown Shelton area, there is reportedly to be 5’ to 10’ of fill requiring soil
mitigation such as piles or stone columns. Liquefaction design wasn’t typically
considered for a project design until after the 2003 International Building Code. It
is unclear if this is a primary concern or not. Further evaluation and review would
be required.
The Uniform Building Code did not utilize a Seismic Risk Category Importance
Factor for this type of occupancy. In the 2003 International Building Code, an
Importance Factor of 1.25 was introduced in Jails. There are numerous masonry
walls, so the increase in lateral forces won’t be an issue from a shear wall
standpoint. However, the diaphragm forces likely are overstressed.
1982 Original Building:
The roof metal deck attaches to the masonry wall and relies on the metal deck to
resist out of plane forces from the wall. There are not any steel braces to resist
the out of plane forces.
2002 Building Addition:
The roof metal deck attaches to the masonry wall and relies on the metal deck to
resist out of plane forces from the wall. There are not any steel braces to resist
the out of plane forces.
The roof does not rely on the roofing to resist the lateral forces. Steel straps
are used in tension to resist the lateral forces. The straps are significantly
overstressed, and we would expect that the roof would rack in a lateral event.
Where the trusses bear on top of the masonry walls, there is insufficient in plane
or out of plane load transfer.
At the roof that covers the stairs, the steel columns sit on top of the partial height
masonry wall. The column is not adequately braced at the masonry wall.
Page 3
STRUCTURAL EVALUATION FOR
MASON COUNTY JAIL
SHELTON, WA
C. RECOMMENDATIONS
The issues and recommendations noted below outline the work anticipated to mitigate
structural concerns related to the anticipated seismic performance of the existing building.
Recommendations are based on a walk through evaluation; review of available construction
drawings when available; and on experience in renovations of similar building types in the
Puget Sound Area. The ASCE 41-17 structural checklists were used as guidelines to
identify building deficiencies that have historically resulted in damage or collapse of
structures under seismic loading. The following issues are a summary of deficiencies
identified for the entire building campus (see Appendix B for plan/elevation reference):
Item Structural Concern Structural Recommendation
1 The metal roof deck diaphragm to
masonry shear wall does not have
out of plane bracing nor continuous
ties in the roof diaphragm to create
sub-diaphragms. This occurs at the
Original Building and at the
Addition.
Steel angles or WT’s could be added to
help the roof from pulling away from the
wall in a seismic event. The work could
be done on the underside of the roof. See
Sheet S2.01, S2.02 and 3/S2.01.
2 At the addition, the pre-engineered
trusses bear on the masonry walls.
The trusses have a heel and do
not provide a lateral blocking for
in-plane shears to resist lateral
loads.
Add blocking and a new panel with clips
that tie into the top of the masonry wall.
See Detail 2/S202.
3 At the addition, the roof diaphragm
frames into corner walls and
creates re-entrant corners.
Steel straps on the roof should be
developed into the roof diaphragm to
prevent localized failure. See Sheet
S2.02.
4 The roof at the addition relies on
steel straps to resist the lateral
forces. The straps are overstressed
and are tension only. The steel
straps have a discontinuous load
path to the masonry shear walls.
The roof should be removed and reframed
with new metal decking or plywood
sheathing. See Sheet S2.02.
Page 4
STRUCTURAL EVALUATION FOR
MASON COUNTY JAIL
SHELTON, WA
Item Structural Concern Structural Recommendation
5 At the addition, there are steel
columns that cantilever up to the
roof diaphragm that cover the stairs.
The columns are overstressed and
are not adequately braced as they
bear on partial height masonry
walls.
The existing columns could be replaced
with new full height steel columns or a
pilaster should be added to adequately
brace the top of the wall. The roof could
be tied into the existing masonry walls or
new masonry shear walls could be added
to brace the roof. See Sheet S2.02.
6 At the original building, the existing
brace frames that transfer the
lateral load to the masonry walls are
overstressed.
Strengthen or replace existing braces.
See 2/S2.01
7 Both the Addition and Original
Building were designed without a
seismic Importance Factor of 1.25,
which wasn’t applied to the building
code until 2003. We would expect
that the roof diaphragm, connection
and collectors may be overstressed
in a seismic event.
A more detailed analysis would need to
be done to review the existing conditions
and is beyond the analysis and review of
ASCE 41-17 Tier 1 Analysis.
8 The building is supported by auger
cast piles. It is unclear the depth
the piles were installed to and for
what the piles were trying to
mitigate specifically. Based on the
year of construction, liquefaction
may not have been considered in
the design of piles.
Further evaluation would be required to
make comments. No soils report was
available for us to review at the time of the
report.
Page 5
STRUCTURAL EVALUATION FOR
MASON COUNTY JAIL
SHELTON, WA
D. CONCLUSION
Overall, the original building appears to be well designed and detailed for the era in
which it was constructed. The 2002 building addition was not well designed nor detailed
to resist lateral seismic forces. The addition roof would be significantly overstressed in a
seismic event and we would expect that there would be racking as the trusses are not
braced to the masonry walls either.
Overall, the masonry walls are not seismically braced out of plane into the roof
diaphragm. Current building codes require the building to be designed with a seismic
importance factor of 1.25, which was not a part of the building code at the time of
construction. We would expect that the masonry walls would perform well in a seismic
event. The roof diaphragm may need to be strengthened, which could be done in a
reroof.
The lateral seismic concerns noted are common for buildings of the given age and type
of construction for the original building with the exception of the addition roof. The roof
construction at the addition was not a conventional construction method used for these
types of structures. A complete roof replacement may want to be considered.
The primary concern with the deficiencies is the overall anticipated seismic performance
of the building, primarily in isolated areas. The intent of the ASCE 41-17 immediate
occupancy provisions is to upgrade the building to a more stringent standard to
limit damage that might occur in a seismic event. With the incorporation of the
recommendations noted above to mitigate the current building deficiencies as identified,
the immediate occupancy performance of the building will be improved for a seismic
event.
24234 Eval Rpt 2024-03-20 lah
A-1
V. APPENDIX A – PHOTOGRAPHS
Entry to the Jail Corridor and View of the Control Room
Corridor with masonry walls and concrete lid
B-1
VI. APPENDIX B – PLANS AND ELEVATIONS
C-1
VII. APPENDIX C – ASCE 41-17 CHECKLISTS
Project Name
Project #
Note: C = Compliant, NC = Noncompliant, N/A = Not Applicable, and U = Unknown.
PCS STRUCTURAL SOLUTIONS
ASCE 41-17 Tier 1 Checklists
FIRM:
PROJECT NAME:
PROJECT NUMBER:
SEISMICITY LEVEL:
COMPLETED BY:
DATE COMPLETED
REVIEWED BY:
REVIEWED DATE:
17.1 Basic 1
MASON COUNTY JAIL
24-234
PCS Structural Solutions
MASON COUNTY JAIL
24-234
D
LAH
3/18/2024
ASCE 41-17 TIER 1 CHECKLISTS Project Name
Project #
Note: C = Compliant, NC = Noncompliant, N/A = Not Applicable, and U = Unknown.
PCS STRUCTURAL SOLUTIONS
17.1 BASIC CHECKLISTS
Table 17-1. Very Low Seismicity Checklist
Status Evaluation Statement Comments
Structural Components
C NC N/A U LOAD PATH: The structure contains a complete, well-defined
load path, including structural elements and connections, that
serves to transfer the inertial forces associated with the mass
of all elements of the building to the foundation. (Commentary:
Sec. A.2.1.1. Tier 2: Sec. 5.4.1.1)
C NC N/A U WALL ANCHORAGE: Exterior concrete or masonry walls that
are dependent on the diaphragm for lateral support are
anchored for out-of-plane forces at each diaphragm level with
steel anchors, reinforcing dowels, or straps that are developed
into the diaphragm. Connections have adequate strength to
resist the connection force calculated in the Quick Check
procedure of Section 4.4.3.7. (Commentary: Sec. A.5.1.1.
Tier 2: Sec. 5.7.1.1)
17.1 Basic 2
MASON COUNTY JAIL
24-234
No bracing is provided at
the roof metal deck.
ASCE 41-17 TIER 1 CHECKLISTS Project Name
Project #
Note: C = Compliant, NC = Noncompliant, N/A = Not Applicable, and U = Unknown.
PCS STRUCTURAL SOLUTIONS
Table 17-3. Immediate Occupancy Basic Configuration Checklist
Status Evaluation Statement Comments
Very Low Seismicity
Building System—General
C NC N/A U LOAD PATH: The structure contains a complete, well-defined
load path, including structural elements and connections, that
serves to transfer the inertial forces associated with the mass
of all elements of the building to the foundation. (Commentary:
Sec. A. 2.1.1. Tier 2: Sec. 5.4.1.1)
C NC N/A U ADJACENT BUILDINGS: The clear distance between the
building being evaluated and any adjacent building is greater
than 0.5% of the height of the shorter building in low seismicity,
1.0% in moderate seismicity, and 3.0% in high seismicity.
(Commentary: Sec. A.2.1.2. Tier 2: Sec. 5.4.1.2)
C NC N/A U MEZZANINES: Interior mezzanine levels are braced
independently from the main structure or are anchored to the
seismic-force-resisting elements of the main structure.
(Commentary: Sec. A.2.1.3. Tier 2: Sec. 5.4.1.3)
Building System—Building Configuration
C NC N/A U WEAK STORY: The sum of the shear strengths of the seismic-
force-resisting system in any story in each direction is not less
than 80% of the strength in the adjacent story above.
(Commentary: Sec. A.2.2.2. Tier 2: Sec. 5.4.2.1)
C NC N/A U SOFT STORY: The stiffness of the seismic-force-resisting
system in any story is not less than 70% of the seismic-force-
resisting system stiffness in an adjacent story above or less
than 80% of the average seismic-force-resisting system
stiffness of the three stories above. (Commentary: Sec. A.2.2.3.
Tier 2: Sec. 5.4.2.2)
C NC N/A U VERTICAL IRREGULARITIES: All vertical elements in the
seismic-force-resisting system are continuous to the foundation.
(Commentary: Sec. A.2.2.4. Tier 2: Sec. 5.4.2.3)
C NC N/A U GEOMETRY: There are no changes in the net horizontal
dimension of the seismic-force-resisting system of more than
30% in a story relative to adjacent stories, excluding one-story
penthouses and mezzanines. (Commentary: Sec. A.2.2.5.
Tier 2: Sec. 5.4.2.4)
17.1 Basic 5
MASON COUNTY JAIL
24-234
ASCE 41-17 TIER 1 CHECKLISTS Project Name
Project #
Note: C = Compliant, NC = Noncompliant, N/A = Not Applicable, and U = Unknown.
PCS STRUCTURAL SOLUTIONS
Status Evaluation Statement Comments
C NC N/A U MASS: There is no change in effective mass of more than 50%
from one story to the next. Light roofs, penthouses, and
mezzanines need not be considered. (Commentary: Sec.
A.2.2.6. Tier 2: Sec. 5.4.2.5)
C NC N/A U TORSION: The estimated distance between the story center of
mass and the story center of rigidity is less than 20% of the
building width in either plan dimension. (Commentary: Sec.
A.2.2.7. Tier 2: Sec. 5.4.2.6)
Low Seismicity (Complete the Following Items in Addition to the Items for Very Low Seismicity)
Geologic Site Hazards
C NC N/A U LIQUEFACTION: Liquefaction-susceptible, saturated, loose
granular soils that could jeopardize the building’s seismic
performance do not exist in the foundation soils at depths within
50 ft (15.2 m) under the building. (Commentary: Sec. A.6.1.1.
Tier 2: Sec. 5.4.3.1)
C NC N/A U SLOPE FAILURE: The building site is located away from
potential earthquake-induced slope failures or rockfalls so that it
is unaffected by such failures or is capable of accommodating
any predicted movements without failure. (Commentary: Sec.
A.6.1.2. Tier 2: Sec. 5.4.3.1)
C NC N/A U SURFACE FAULT RUPTURE: Surface fault rupture and
surface displacement at the building site are not anticipated.
(Commentary: Sec. A.6.1.3. Tier 2: Sec. 5.4.3.1)
Moderate and High Seismicity (Complete the Following Items in Addition to the Items for Low Seismicity)
Foundation Configuration
C NC N/A U OVERTURNING: The ratio of the least horizontal dimension of
the seismic-force-resisting system at the foundation level to the
building height (base/height) is greater than 0.6Sa.
(Commentary: Sec. A.6.2.1. Tier 2: Sec. 5.4.3.3)
C NC N/A U TIES BETWEEN FOUNDATION ELEMENTS: The foundation
has ties adequate to resist seismic forces where footings, piles,
and piers are not restrained by beams, slabs, or soils classified
as Site Class A, B, or C. (Commentary: Sec. A.6.2.2. Tier 2:
Sec. 5.4.3.4)
17.1 Basic 6
MASON COUNTY JAIL
24-234
A soils report was not
available for review. The
existing building is
supported on piles. There is
likely liquefaction concerns.
There are grade beams
between all piles.
Project Name
Project #
Note: C = Compliant, NC = Noncompliant, N/A = Not Applicable, and U = Unknown.
PCS STRUCTURAL SOLUTIONS
ASCE 41-17 Tier 1 Checklists
FIRM:
PROJECT NAME:
PROJECT NUMBER:
SEISMICITY LEVEL:
COMPLETED BY:
DATE COMPLETED
REVIEWED BY:
REVIEWED DATE:
17.17 RM1 & RM2 1
MASON COUNTY JAIL
24-234
PCS STRUCTURAL SOLUTIONS
MASON COUNTY JAIL
24-234
D
LAH
3/18/2024
ASCE 41-17 TIER 1 CHECKLISTS Project Name
Project #
Note: C = Compliant, NC = Noncompliant, N/A = Not Applicable, and U = Unknown.
PCS STRUCTURAL SOLUTIONS
Table 17-35. Immediate Occupancy Structural Checklist for Building Types RM1 and RM2
Status Evaluation Statement Comments
Very Low Seismicity
Seismic-Force-Resisting System
C NC N/A U REDUNDANCY: The number of lines of shear walls in each
principal direction is greater than or equal to 2. (Commentary:
Sec. A.3.2.1.1. Tier 2: Sec. 5.5.1.1)
C NC N/A U SHEAR STRESS CHECK: The shear stress in the reinforced
masonry shear walls, calculated using the Quick Check
procedure of Section 4.4.3.3, is less than 70 lb/in.2 (4.83 MPa).
(Commentary: Sec. A.3.2.4.1. Tier 2: Sec. 5.5.3.1.1)
C NC N/A U REINFORCING STEEL: The total vertical and horizontal
reinforcing steel ratio in reinforced masonry walls is greater than
0.002 of the wall with the minimum of 0.0007 in either of the two
directions; the spacing of reinforcing steel is less than 48 in.,
and all vertical bars extend to the top of the walls.
(Commentary: Sec. A.3.2.4.2. Tier 2: Sec. 5.5.3.1.3)
Connections
C NC N/A U WALL ANCHORAGE: Exterior concrete or masonry walls
that are dependent on the diaphragm for lateral support are
anchored for out-of-plane forces at each diaphragm level with
steel anchors, reinforcing dowels, or straps that are developed
into the diaphragm. Connections have strength to resist the
connection force calculated in the Quick Check procedure of
Section 4.4.3.7.(Commentary: Sec. A.5.1.1. Tier 2: Sec.
5.7.1.1)
C NC N/A U WOOD LEDGERS: The connection between the wall panels
and the diaphragm does not induce cross-grain bending or
tension in the wood ledgers.(Commentary: Sec. A.5.1.2.
Tier 2: Sec. 5.7.1.3)
C NC N/A U TRANSFER TO SHEAR WALLS: Diaphragms are connected
for transfer of seismic forces to the shear walls, and the
connections are able to develop the lesser of the shear strength
of the walls or diaphragms.(Commentary: Sec. A.5.2.1. Tier 2:
Sec. 5.7.2)
C NC N/A U FOUNDATION DOWELS: Wall reinforcement is doweled into
the foundation, and the dowels are able to develop the lesser of
the strength of the walls or the uplift capacity of the foundation.
(Commentary: Sec. A.5.3.5. Tier 2: Sec. 5.7.3.4)
17.17 RM1 & RM2 5
MASON COUNTY JAIL
24-234
(2) #4 HORIZ. AT 48" O.C.
& #5 AT 48" O.C. VERT. AT
ORIGINAL ((2) #5 HORIZ.
AT 48" O.C. & #5 AT 16"
O.C. VERT. AT ADDITION)
NO ANCHORAGE
PROVIDED
ASCE 41-17 TIER 1 CHECKLISTS Project Name
Project #
Note: C = Compliant, NC = Noncompliant, N/A = Not Applicable, and U = Unknown.
PCS STRUCTURAL SOLUTIONS
Status Evaluation Statement Comments
C NC N/A U GIRDER–COLUMN CONNECTION: There is a positive
connection using plates, connection hardware, or straps
between the girder and the column support.(Commentary:
Sec. A.5.4.1. Tier 2: Sec. 5.7.4.1)
Stiff Diaphragms
C NC N/A U TOPPING SLAB: Precast concrete diaphragm elements are
interconnected by a continuous reinforced concrete topping
slab.(Commentary: Sec. A.4.5.1. Tier 2: Sec. 5.6.4)
C NC N/A U TOPPING SLAB TO WALLS OR FRAMES: Reinforced concrete
topping slabs that interconnect the precast concrete diaphragm
elements are doweled for transfer of forces into the shear wall
or frame elements.(Commentary: Sec. A.5.2.3. Tier 2: Sec.
5.7.2)
Foundation System
C NC N/A U DEEP FOUNDATIONS: Piles and piers are capable of
transferring the lateral forces between the structure and the soil.
(Commentary: Sec. A.6.2.3)
C NC N/A U SLOPING SITES: The difference in foundation embedment
depth from one side of the building to another does not exceed
one story.(Commentary: Sec. A.6.2.4)
Low, Moderate, and High Seismicity (Complete the Following Items in Addition to the Items for Very Low
Seismicity)
Seismic-Force-Resisting System
C NC N/A U REINFORCING AT WALL OPENINGS: All wall openings that
interrupt rebar have trim reinforcing on all sides. (Commentary:
Sec. A.3.2.4.3. Tier 2: Sec. 5.5.3.1.5)
C NC N/A U PROPORTIONS: The height-to-thickness ratio of the shear
walls at each story is less than 30. (Commentary: Sec.
A.3.2.4.4. Tier 2: Sec. 5.5.3.1.2)
17.17 RM1 & RM2 6
MASON COUNTY JAIL
24-234
Lateral dowels are
provided.
ASCE 41-17 TIER 1 CHECKLISTS Project Name
Project #
Note: C = Compliant, NC = Noncompliant, N/A = Not Applicable, and U = Unknown.
PCS STRUCTURAL SOLUTIONS
Status Evaluation Statement Comments
Diaphragms (Stiff or Flexible)
C NC N/A U OPENINGS AT SHEAR WALLS: Diaphragm openings
immediately adjacent to the shear walls are less than 15% of
the wall length.(Commentary: Sec. A.4.1.4. Tier 2: Sec. 5.6.1.3)
C NC N/A U OPENINGS AT EXTERIOR MASONRY SHEAR WALLS:
Diaphragm openings immediately adjacent to exterior masonry
shear walls are not greater than 4 ft (1.2 m) long.(Commentary:
Sec. A.4.1.6. Tier 2: Sec. 5.6.1.3)
C NC N/A U PLAN IRREGULARITIES: There is tensile capacity to develop
the strength of the diaphragm at reentrant corners or other
locations of plan irregularities.(Commentary: Sec. A.4.1.7.
Tier 2: Sec. 5.6.1.4)
C NC N/A U DIAPHRAGM REINFORCEMENT AT OPENINGS: There is
reinforcing around all diaphragm openings larger than 50% of
the building width in either major plan dimension.(Commentary:
Sec. A.4.1.8. Tier 2: Sec. 5.6.1.5)
Flexible Diaphragms
C NC N/A U CROSS TIES: There are continuous cross ties between
diaphragm chords. (Commentary: Sec. A.4.1.2. Tier 2: Sec.
5.6.1.2)
C NC N/A U STRAIGHT SHEATHING: All straight-sheathed diaphragms
have aspect ratios less than 1-to-1 in the direction being
considered.(Commentary: Sec. A.4.2.1. Tier 2: Sec. 5.6.2)
C NC N/A U SPANS: All wood diaphragms with spans greater than 12 ft
(3.6 m) consist of wood structural panels or diagonal sheathing.
(Commentary: Sec. A.4.2.2. Tier 2: Sec. 5.6.2)
17.17 RM1 & RM2 7
MASON COUNTY JAIL
24-234
No ties provided
ASCE 41-17 TIER 1 CHECKLISTS Project Name
Project #
Note: C = Compliant, NC = Noncompliant, N/A = Not Applicable, and U = Unknown.
PCS STRUCTURAL SOLUTIONS
Status Evaluation Statement Comments
C NC N/A U DIAGONALLY SHEATHED AND UNBLOCKED DIAPHRAGMS:
All diagonally sheathed or unblocked wood structural panel
diaphragms have horizontal spans less than 30 ft (9.2 m) and
aspect ratios less than or equal to 3-to-1.(Commentary: Sec.
A.4.2.3. Tier 2: Sec. 5.6.2)
C NC N/A U NONCONCRETE FILLED DIAPHRAGMS: Untopped metal
deck diaphragms or metal deck diaphragms with fill other than
concrete consist of horizontal spans of less than 40 ft (12.2 m)
and have aspect ratios less than 4-to-1.(Commentary: Sec.
A.4.3.1. Tier 2: Sec. 5.6.3)
C NC N/A U OTHER DIAPHRAGMS: Diaphragms do not consist of a system
other than wood, metal deck, concrete, or horizontal bracing.
(Commentary: Sec. A.4.7.1. Tier 2: Sec. 5.6.5)
Connections
C NC N/A U STIFFNESS OF WALL ANCHORS: Anchors of concrete or
masonry walls to wood structural elements are installed taut and
are stiff enough to limit the relative movement between the wall
and the diaphragm to no greater than 1/8 in. before engagement
of the anchors.(Commentary: Sec. A.5.1.4. Tier 2: Sec. 5.7.1.2)
17.17 RM1 & RM2 8
MASON COUNTY JAIL
24-234
T
Metal deck at the
original building,
horizontal bracing at the
addition
No anchors provided
ASCE Hazards Report
Address:
411 N 4th St
Shelton, Washington
98584
Standard:ASCE/SEI 41-17 Latitude:47.215595
Risk Category:III Longitude:-123.103894
Soil Class:D - Stiff Soil Elevation:32.46705467083548 ft
(NAVD 88)
Page 1 of 3https://ascehazardtool.org/Mon Mar 18 2024
Hazard Level BSE-2N:
SsUH : 1.693
CR S : 0.903
SsRT : 1.529
SsD : 1.559
SS : 1.529
F a :1
SXS : 1.529
S1UH : 0.654
CR 1 :0.88
S1RT : 0.576
S1D : 0.84
S 1 :0.576
F v :1.724
S X1 :0.993
Hazard Level BSE-1N:
SXS : 1.019 S X1 :0.662
Hazard Level BSE-2E:
SS : 1.159
F a : 1.037
SXS : 1.201
S 1 :0.42
F v :1.88
S X1 :0.789
Hazard Level BSE-1E:
SS : 0.548
F a : 1.362
SXS : 0.746
S 1 :0.167
F v :2.266
S X1 :0.378
TL Data:
T L :16
Horizontal Response Spectrum - Hazard Level BSE-2NHoHHHHHHHHHHHHHHHHrizontal Response Spectrum - Hazard Level BSE-2N
S (g) vs T(s)a
Seismic
D - Stiff SoilSite Soil Class:
Data Accessed: Mon Mar 18 2024
Page 2 of 3https://ascehazardtool.org/Mon Mar 18 2024
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D-1
VIII. APPENDIX D – COMMON SEISMIC TERMINOLOGY
COMMON SEISMIC TERMINOLOGY – SEISMIC PERFORMANCE GOALS
Major Earthquake: Also known as the “Design” earthquake since its criteria is used for most
codes. It is an earthquake that produces ground motions (shaking) at the site under
consideration that have a 10% probability of being exceeded in 50 years. A 30% of gravity
(0.3g) ground acceleration would be anticipated in the Puget Sound area.
Moderate Earthquake: An earthquake that produces ground motions (shaking) at the site
under consideration that have a 50% probability of being exceeded in 50 years. The 1949,
1965 and 2001 earthquakes in the Puget Sound area are classified as moderate earthquakes.
Minor Earthquake: An earthquake that produces ground motions (shaking) at the site under
consideration less than a moderate earthquake and would be short in duration. The recent
Richter Scale 5.5 earthquakes in the Puget Sound area would be considered minor earthquakes.
Probability of Exceedance: The probability that the ground shaking level or damage level will
be exceeded.
International Building Code (IBC): The IBC is a comprehensive set of national regulations
for building systems consistent with and inclusive of the scope of originally regional legacy
codes. The IBC is the current nationally recognized building code and has been adopted by a
majority of states and building jurisdictions.
Anticipated Seismic Performance of New Construction Built to Comply with the
International Building Code:
1. Resist a minor level earthquake ground motion without structural or nonstructural
damage.
2. Resist moderate level of earthquake ground motion without structural damage, but
possibly experience some nonstructural damage.
3. Resist a major level of earthquake ground motion having an intensity equal to the
strongest either experienced or forecast for the building site, without collapse, but
possibly with some structural, as well as nonstructural damage.
4. Essential facilities are designed for force levels 25% to 50% greater than standard
buildings. The building is intended to have minimal structural and nonstructural damage
after a major earthquake. The repair of the damage that has occurred would generally
not be required prior to re-occupancy, or in other words, be in an operable condition after
a major earthquake. Hospitals, Police and Fire Stations are common essential facilities.
International Existing Building Code (IEBC): Building Code Standard that addresses older
buildings not constructed under current codes and specifically older unreinforced masonry
buildings, concrete tilt-up building, wood buildings and concrete buildings. Its provisions for
rehabilitation of unreinforced masonry buildings are less stringent requirements than are
demanded for new construction, and were developed considering and balancing the expense
of retrofit, the value of the existing building stock and the desired reduction in seismic risk.
D-2
ASCE 41-17 – Seismic Evaluation and Retrofit of Existing Buildings: A comprehensive
standard based on performance based design, it identifies areas of seismic vulnerability with
each common building type based on past seismic performance. The performance level
design criteria include Collapse Prevention, Life Safety, Immediate Occupancy and Operational
(the last for new construction only). ASCE 41-17 has become the accepted standard in the
building industry.
Anticipated Seismic Performance of Building Renovated to International Existing
Building Code or ASCE 41-17 Life/Safety Performance Level: The seismic performance
would be less than that of new construction. The goal is to reduce life/safety hazards as best
as possible with available resources. This code is directed at insuring a coherent load path for
lateral loads, reduction of out-of-plane wall failures, reduction of loss of support for floors and
roofs and reduction of falling parapets or ornamentation. Anticipated post-earthquake condition
would be similar to life/safety design performance for moderate earthquakes and near collapse
for major earthquakes as described below.
Immediate Occupancy Seismic Performance Level: Post-earthquake condition of the
building would be such that only limited structural damage has occurred. The basic vertical
and lateral load resisting systems of the building retain nearly all of their pre-earthquake
strength and stiffness. The risk of life- threatening injury as a result of structural damage is
very low, although some minor structural repairs may be appropriate; these would generally not
be required prior to re-occupancy.
Life/Safety Performance Level: The post-earthquake condition of the building would be that
the building may suffer significant structural damage with some anticipated margin against
either partial, or total structural collapse. Injuries may occur during the earthquake; however, it
is expected that the overall risk of life-threatening injury as a result of structural damage is low.
It should be possible to repair the structure; however, for economic reasons this may not be
practical. While the damaged structure is not an imminent collapse risk, it would be prudent to
implement structural repairs or install temporary bracing prior to re-occupancy.
Collapse Prevention Seismic Performance Level: The post-earthquake condition of the
building would be such that the building would be on the verge of experiencing partial or total
collapse. Substantial damage to the structure has occurred, potentially including significant
degradation in stiffness and strength of the lateral force resisting system, large permanent
lateral deformation of the structure and to a more limited extent, degradation in the vertical load
carrying capacity. The primary vertical gravity load resisting system should still be able to
support its load demand. Significant risk of injury due to falling hazards from structural debris
may exist. The structure may not be technically practical to repair and is not safe for re-
occupancy, as aftershock activity could induce collapse.
Hazard Reduction/Mitigation of Seismic Hazard: Objective is met with the removal or
strengthening of elements of the building which have commonly performed poorly in past
earthquakes or presents a life/safety threat to the building occupants.
Structural Damage: Damage to the structural elements of the building. A building with
structural damage may require evacuation after an earthquake until structural components are
repaired.
D-3
Nonstructural Damage: Damage to architectural, mechanical, electrical or building
components that do not affect the overall structural integrity of the building. Examples are
window breakage, shelves overturning, and ceilings falling down. This is the most common
and may be the most expensive damage caused by an earthquake.
Lateral Force Resisting System: Those elements of the structure that provide its basic
lateral strength and stiffness (to resist lateral forces due to wind or earthquake motion), and
without which the structure would be laterally unstable.
Vertical Load Resisting System: Those elements of the structure that provide a load path for
the gravity loads to the foundation.
Ductility: A measure of the ability of a material, elements or system to deform beyond yield.
(Yielding after material, element, system has exceeded its initial design strength without a
significant loss in load-carrying capacity).
Redundancy: The presence of multiple structural support systems, such that if one or several
elements have substantial strength or stiffness loss, continuing lateral displacement and
vertical loads may be resisted by the other structural or nonstructural elements in t he system.
Brittle Systems: Systems that do not have a defined yield phase (ductility) and that have a
significant strength degradation immediately after the displacement associated with peak
strength. (Unreinforced clay tile and brick masonry bearing wall systems would be considered
brittle systems.)
Diaphragm: A horizontal, or nearly horizontal system designed to transmit lateral forces to
vertical elements (shear walls, braced frames, etc.) of the lateral-force-resisting system.
Common diaphragm types are plywood sheathing, reinforced concrete, metal decking or
concrete topping over metal decking.
Shear Wall: A wall designed to resist lateral forces acting in the plane of the wall (parallel to
the wall). Common shear wall types are plywood, reinforced masonry or concrete walls.
Braced Frame: An essentially vertical truss, or its equivalent. Two common braced frame
types are concentric (members meet at a common point) or eccentric (to resist lateral loads,
some members do not meet at common point). Braced frames are most commonly
constructed of steel members.
Redundant Load Path: Secondary load path, normally independent of primary load path, to
provide vertical support of floors and roof, if bearing walls or vertical frame fail.
Unreinforced Masonry Wall: Masonry walls, such as solid brick masonry, hollow clay tile or
concrete masonry unit (CMU), that rely on the tensile strength of masonry units, mortar and
grout to provide structural support. (Current code (IBC) requires reinforced masonry walls to
resist tensile forces in our seismic risk zone.)
D-4
Unreinforced Concrete Wall: Concrete walls lacking reinforcing that rely on the tensile
strength of the concrete to provide structural support. Nominally or minimally reinforced
concrete walls act in a similar manner. (Current code (IBC) requires reinforcing steel to resist
tensile forces in our seismic risk zone.)
Shotcrete: Concrete that is pneumatically sprayed on vertical, or near vertical, surfaces
typically with a minimum use of concrete form work.
Re-Entrant Corner: Plan irregularity in a building, such as an extending wing, plan inset or
E, T, X, and L shaped configuration, where large tensile and compression forces can develop
at “inside corner configurations”.
Strong Back System: A secondary system, such as a wood or steel frame wall or columns,
used to provide out-of-plane support to an unreinforced or under-reinforced masonry wall.
Sub-Diaphragm: A portion of a larger diaphragm used to distribute loads between members.
Sub-diaphragms are commonly used to distribute tension loads from anchorage of masonry or
concrete walls to tension ties (crossties) across the building.
Crosstie: A beam, girder, or other structural member that accumulates tension loads from wall
anchorage and distributes them over the entire width of the building (diaphragm).
Richter Scale: A measurement of the amount of energy released in an earthquake. It utilizes
a base-10 logarithmic scale, so every magnitude level increase (i.e M6 to M7) corresponds to
10 times the energy released.
Interplate/Subduction Zone Earthquake: An earthquake that occurs directly at the interface
of two tectonic plates. They typically have long reoccurrence levels (500 years or more), and
have the ability to produce the largest magnitude earthquakes, upwards of M9 on the Richter
Scale.
Intraplate Subduction Zone Earthquake: A deep earthquake, with an epicenter typically
25 to 40 miles below the surface, that has the ability to produce large magnitude earthquakes,
upward of M6 to M7 on the Richter Scale. They have a short reoccurrence level, often in the
35 to 50 year range.
Shallow Earthquake: An earthquake that occurs at depths less than 25 miles. While they
may release less energy than other earthquakes (M5.5 to perhaps M7 on the Richter Scale),
the shallow nature of the earthquake can often lead to more ground disruption, and therefore
more geographically isolated damage.
MASON COUNTY
COMMUNITY JUSTICE CENTER
SHELTON, WA
CONCEPTUAL DESIGN
ESTIMATE ISSUE DATE: August 30, 2024
ESTIMATE REVISION: 2
Submitted To:
JIM WOLCH
BCRA
2106 PACIFIC AVENUE, SUITE 300
TACOMA, WA 98402
BAINBRIDGE ISLAND, WA | TACOMA, WA | PORTLAND, OR | www.rccostgroup.com
MASON COUNTY
COMMUNITY JUSTICE CENTER
SHELTON, WA
CONCEPTUAL DESIGN
CLARIFICATIONS AND ASSUMPTIONS
RC Cost Group Estimating Team:
Lead Estimator: Andy Cluness
Jail Estimator: Mark Richardson
Behavioral Health Estimator: Andy Cluness
Sitework: Andy Cluness
QA/QC: John Perry
Exclusions from Construction Cost:
Design fees
Owners administration costs
Building and land acquisition fees
Legal and accounting fees
Removal of unforeseen underground obstructions
Owner’s furniture, furnishings and equipment
Owners supplied materials
Moving owners equipment and furniture
Compression of schedule, premium or shift work
Assessments, finance, legal and development charges
Builder's risk, project wrap-up and other owner provided insurance program
Washington State Sales Tax
AV Equipment
Builders Risk Insurance
Assumption used in establishing the estimate:
The project will be procured utilizing the GC-CM Alternative Project Delivery Method
Construction Start Date: May 2027
Escalation has been included at the following to Start of Construction: 13.41%
Items that may affect the cost estimate:
Modifications to the scope of work included in this estimate.
Special phasing requirements other than mentioned above.
Restrictive technical specifications or excessive contract conditions.
Any non-competitive bid situations.
Bids delayed beyond the projected schedule.
Page 2 of 27
MASON COUNTY
COMMUNITY JUSTICE CENTER
SHELTON, WA
CONCEPTUAL DESIGN Date:August 30, 2024
OVERALL SUMMARY CONSTRUCTION COST
GFA $/SF $
OPTION 1 - Tear Down & Rebuild
Jail: New Construction 50,000 SF 922.22 46,110,760
Jail: Demolition and Abatement 4,806,406
Sitework: Jail 1,750,000
Sewer Main Relocation 100,000
52,667,166
Behavioral Health - New Building 10,524 SF 946.76 9,963,680
Sitework: Behavioural Health 1,928,101
Sitework: Building Demolition 1,201,601
Frontage Improvements 225,000
13,318,383
65,985,548
OPTION 2 - Expansion
Jail Expansion 7,400 SF 1,202.31 8,897,098
Sitework: Jail 764,000
Jail Renovation
Remodel 9,995 SF 793.00 7,926,035
Addition 1,705 SF 1,202.31 2,049,939
Seismic upgrades 13,580 SF 75.00 1,018,500
Sewer Main Relocation 100,000
20,755,573
Behavioral Health - New Building 10,524 SF 946.76 9,963,680
Sitework: Behavioural Health 1,928,101
Sitework: Building Demolition 1,201,601
Frontage Improvements 225,000
13,318,383
34,073,955TOTAL CONSTRUCTION COST
TOTAL CONSTRUCTION COST
SUBTOTAL
SUBTOTAL
SUBTOTAL
SUBTOTAL
Page 3 of 27
MASON COUNTY
COMMUNITY JUSTICE CENTER
SHELTON, WA
CONCEPTUAL DESIGN DATE: August 30, 2024
BUILDING DATA
Building Area:
Level 1 7,400 SF
Total Gross Floor Area 7,400 SF
Page 4 of 27
MASON COUNTY
COMMUNITY JUSTICE CENTER
SHELTON, WA
CONCEPTUAL DESIGN GROSS FLOOR AREA: 7,400 SF
BUILDING: JAIL EXPANSION DATE: August 30, 2024
No. ELEMENT DESCRIPTION ELEMENT TOTAL GROUP TOTAL
A10 FOUNDATIONS 507,602$ 68.59$
A1010 Standard Foundation 252,302$ 34.09$
A1020 Special Foundation 155,400$ 21.00$
A1030 Slab on grade 99,900$ 13.50$
A20 BASEMENT WALL CONSTRUCTION -$ -$
A2010 Basement Excavation -$ -$
A2020 Basement Wall Construction -$ -$
B10 SUPERSTRUCTURE 601,164$ 81.24$
B1010 Floor & Roof Construction 601,164$ 81.24$
B20 EXTERIOR ENCLOSURE 1,182,976$ 159.86$
B2010 Exterior Walls 724,416$ 97.89$
B2020 Exterior Windows 396,000$ 53.51$
B2030 Exterior Doors 62,560$ 8.45$
B30 ROOFING 274,503$ 37.10$
B3010 Roofing 274,503$ 37.10$
C10 INTERIOR CONSTRUCTION 678,842$ 91.74$
C1010 Partitions 379,818$ 51.33$
C1020 Interior Doors 265,750$ 35.91$
C1030 Fittings and Specialties 33,274$ 4.50$
C20 STAIRS -$ -$
C2010 Stair Construction -$ -$
C30 INTERIOR FINISHES 255,003$ 34.46$
C3010 Wall Finishes 39,948$ 5.40$
C3020 Floor Finishes 111,938$ 15.13$
C3030 Ceiling Finishes 103,117$ 13.93$
D10 CONVEYING -$ -$
D1010 Elevators & Lifts -$ -$
D20 PLUMBING 370,000$ 50.00$
D2010 Plumbing 370,000$ 50.00$
D30 HVAC 525,400$ 71.00$
D3010 HVAC 525,400$ 71.00$
D40 FIRE PROTECTION 55,500$ 7.50$
D4010 Sprinkler System 55,500$ 7.50$
D50 ELECTRICAL 949,050$ 128.25$
D5000 Electrical 949,050$ 128.25$
E10 EQUIPMENT 412,400$ 55.73$
E1010 Equipment 412,400$ 55.73$
E20 FIXED FURNISHINGS 250,000$ 33.78$
E2010 Fixed Furnishings 250,000$ 33.78$
F10 SPECIAL CONSTRUCTION -$ -$
F1010 Special Structure -$
F1020 Special Construction -$
F20 SELECTIVE BUILDING DEMOLITION -$ -$
F2010 Building Elements Demolition -$
Sub-Total Direct Cost 6,062,440$ 819.25$
General Conditions/General Requirements 11.50%697,181$ 94.21$
Sub-Total 6,759,621$ 913.46$
Estimating / Design Contingency 10.00%675,962$ 91.35$
Sub-Total 7,435,583$ 1,004.81$
Insurance & Bonds 1.50%111,534$ 15.07$
General Contractor's Overhead and Profit 3.95%298,111$ 40.29$
Sub-Total 7,845,228$ 1,060.17$
Escalation: May 2027 13.41%1,051,870$ 142.14$
TOTAL CONSTRUCTION COST 8,897,098$ 1,202.31$
COST PER SF
Page 5 of 27
MASON COUNTY
COMMUNITY JUSTICE CENTER
SHELTON, WA
CONCEPTUAL DESIGN Gross Floor Area: 7,400 SF
BUILDING: JAIL EXPANSION Date:August 30, 2024
ITEM DESCRIPTION QUANTITY UNIT UNIT COST TOTALS
A10 FOUNDATIONS
A1010 Standard Foundation
A1011 Foundations
Reinforced concrete continuous wall footings
Excavate for continuous footings 198 CY 45.00 8,910
Backfill, assume imported fill 169 CY 55.00 9,295
Disposal of excavated material off-site within 8 miles,
assumed a 33% swell factor 263 CY 29.44 7,753
Fine grade bottom of footing 722 SF 1.18 852
Formwork to foundations - sides 965 SF 13.85 13,365
Reinforcing steel in foundations 4,209 LB 1.85 7,787
Concrete, 4,000 psi 28 CY 304.00 8,512
Finish to top of footing 722 SF 1.20 866
Reinforced concrete shear wall footings
Excavate for footings 258 CY 45.00 11,610
Backfill, assume imported fill 202 CY 55.00 11,110
Disposal of excavated material off-site within 8 miles,
assumed a 33% swell factor 343 CY 29.44 10,102
Fine grade bottom of footing 480 SF 1.18 566
Formwork to foundations - sides 1,260 SF 13.85 17,451
Reinforcing steel in foundations 12,320 LB 1.85 22,792
Concrete, 4,000 psi 56 CY 304.00 17,024
Finish to top of footing 480 SF 1.20 576
A1012 Column foundations
Reinforced concrete spread footings
Excavate for spread footings 250 CY 45.00 11,250
Backfill, assume imported fill 207 CY 55.00 11,385
Disposal of excavated material off-site within 8 miles,
assumed a 33% swell factor 333 CY 29.44 9,789
Fine grade bottom of footing 750 SF 1.18 885
Formwork to foundations - sides 900 SF 13.85 12,465
Reinforcing steel in foundations 5,469 LB 1.85 10,118
Concrete, 4,000 psi 44 CY 304.00 13,376
Finish to top of footing 750 SF 1.20 900
A1013 Perimeter drainage and insulation
Perimeter drain pipe and rock 481 LF 29.45 14,165
Perimeter insulation, rigid 481 SF 4.85 2,333
Miscellaneous
Concrete stem walls, 6" thick 10 CY 1,365.00 13,650
Damproofing at stem walls 481 SF 7.10 3,415
Total For Standard Foundations 252,302
A1020 Special Foundation
A1021 Pile foundations
Allow for pile foundations 7,400 SF 21.00 155,400
Total For Special Foundations 155,400
Page 6 of 27
MASON COUNTY
COMMUNITY JUSTICE CENTER
SHELTON, WA
CONCEPTUAL DESIGN Gross Floor Area: 7,400 SF
BUILDING: JAIL EXPANSION Date:August 30, 2024
ITEM DESCRIPTION QUANTITY UNIT UNIT COST TOTALS
A1030 Slab on Grade
A1031 Standard slab on grade
Reinforced concrete slab on grade, 6" including vapor
barrier and gravel base fill 7,400 SF 13.50 99,900
Total For Slab on Grade 99,900
A20 BASEMENT CONSTRUCTION
A2010 Basement Excavation
No work anticipated N/A
Total For Basement Excavation
A2010 Basement Walls
No work anticipated N/A
Total For Basement Walls
B1010 Floor & Roof Construction
B1020 Roof construction
Reinforced concrete shear walls, 10" thick
Formwork 3,840 SF 15.40 59,136
Reinforcement 15,556 LB 1.73 26,912
Concrete 62 CY 311.55 19,316
Structural steel posts & beams, allow #11lbs/sf 81,400 LB 5.15 419,210
Steel roof deck 7,400 SF 10.35 76,590
Total For Floor & Roof Construction 601,164
B20 EXTERIOR CLOSURE
B2010 Exterior Walls
B2011 Exterior wall construction
Exterior wall construction, masonry veneer w/ CMU backup
wall 7,040 SF 98.00 689,920
B3014 Flashings and trim
Sheet metal flashings and trim at building exterior 1 LS 34,496.00 34,496
Total For Exterior Walls 724,416
B2020 Exterior Windows
3,430
B2021 Windows
HM Framed, security rated glazing 1,760 SF 225.00 396,000
Total For Exterior Windows 396,000
B2030 Exterior Doors
B2030 Exterior Doors
HM door and HM frame, single, 3'-0" x 7'-0"4 EA 3,140.00 12,560
Specialty hardware 1 LS 50,000.00 50,000
Total For Exterior Doors 62,560
B30 ROOFING
Page 7 of 27
MASON COUNTY
COMMUNITY JUSTICE CENTER
SHELTON, WA
CONCEPTUAL DESIGN Gross Floor Area: 7,400 SF
BUILDING: JAIL EXPANSION Date:August 30, 2024
ITEM DESCRIPTION QUANTITY UNIT UNIT COST TOTALS
B3010 Roof Covering
B3011 Roof finishes
Standing seam metal roofing system 7,400 SF 32.80 242,720
B3012 Traffic toppings and paving membranes
Walkway pads, not required N/A
B3014 Flashings and trim
Sheet metal flashings and trim at roof 1 LS 13,690.00 13,690
B3016 Gutters and downspouts
Roof drainage included in plumbing estimate N/A
Miscellaneous
Rough carpentry / equipment curbs 1 LS 9,768.00 9,768
Fall restraint anchors 5 EA 1,665.00 8,325
Total For Roofing 274,503
C10 INTERIOR CONSTRUCTION
C1010 Partitions
C1011 Fixed partitions
CMU walls 5,550 SF 38.50 213,675
GWB walls, 6" stud, GWB each side 5,550 SF 19.35 107,393
Add for plywood at interior walls / Impact resistant 1,110 SF 4.15 4,607
C1017 Interior windows and storefronts
Interior storefront glazing 1 ALLOW 50,000.00 50,000
Caulking, sealants and firestopping
Caulking, sealants, and firestopping 7,400 GFA 0.56 4,144
Total For Interior Partitions 379,818
C1020 Interior Doors
C1021 Interior doors
Interior doors, frames and hardware
HM door, flush, single, 3'-0" x 7'-0"51 EA 3,250.00 165,750
Specialty hardware, rated doors 1 LS 100,000.00 100,000
Total For Interior Doors 265,750
C1030 Specialties
C1035 Identifying devices
Code signage 7,400 SF 0.26 1,924
Wayfinding and room identification signage 7,400 SF 0.60 4,440
C1037 General fittings and misc. metals
Miscellaneous metals, allow 0.2#/SF 1,480 LB 5.00 7,400
Fire extinguisher cabinets 2 EA 370.00 740
Cornerguards 1 LS 2,500.00 2,500
Staff restroom accessories 1 EA 750.00 750
Inmate Restroom accessories 3 EA 240.00 720
Misc specialties 7,400 SF 2.00 14,800
Page 8 of 27
MASON COUNTY
COMMUNITY JUSTICE CENTER
SHELTON, WA
CONCEPTUAL DESIGN Gross Floor Area: 7,400 SF
BUILDING: JAIL EXPANSION Date:August 30, 2024
ITEM DESCRIPTION QUANTITY UNIT UNIT COST TOTALS
Total For Fittings and Specialty Items 33,274
C20 STAIRS
C2010 Stair Construction
C2010 Stair Construction N/A
Total For Stair Construction
C30 INTERIOR FINISHES
C3010 Wall Finishes
C3012 Wall finishes to interior walls
Interior painting / sealing of CLT 7,400 GFA 3.95 29,230
Ceramic tile 480 SF 22.33 10,718
Total For Wall Finishes 39,948
C3020 Floor Finishes
C3024 Flooring
Floor leveling 7,400 SF 1.14 8,436
Resilient sheet flooring 7,056 SF 13.09 92,363
Floor tile (FT-1)144 SF 22.33 3,216
Sealed concrete 200 SF 1.90 380
C3026 Bases, curbs and trim
Ceramic tile base 96 LF 21.38 2,052
Rubber base 1,480 LF 3.71 5,491
Total For Floor Finishes 111,938
C3030 Ceiling Finishes
C3031 Ceiling finishes
ACT ceilings 3,095 SF 8.60 26,617
ACP ceilings, Anti Ligature Clips 2,190 SF 19.62 42,968
Gypsum board ceiling, 1 layer GWB 1,680 SF 15.26 25,637
Gypsum board ceiling, 1 layer GWB, 1 layer plywood 435 SF 18.15 7,895
Total For Ceiling Finishes 103,117
D10 VERTICAL TRANSPORTATION
D1010 Elevator & Lift
D1011 Passenger elevators N/A
Total For Elevator & Lifts
D20 PLUMBING
D2010 Plumbing
Plumbing systems, complete 7,400 GFA 50.00 370,000
Total For Plumbing 370,000
D30 HVAC
D3010 HVAC
Page 9 of 27
MASON COUNTY
COMMUNITY JUSTICE CENTER
SHELTON, WA
CONCEPTUAL DESIGN Gross Floor Area: 7,400 SF
BUILDING: JAIL EXPANSION Date:August 30, 2024
ITEM DESCRIPTION QUANTITY UNIT UNIT COST TOTALS
HVAC systems, complete 7,400 GFA 71.00 525,400
Total For HVAC 525,400
D40 FIRE PROTECTION
D4010 Fire Protection
Fire Protection systems, complete 7,400 GFA 7.50 55,500
Total For Fire Sprinkler System 55,500
D50 ELECTRICAL
D5000 Electrical
D5010 Electrical Service and Distribution 7,400 GFA 26.00 192,400
D5020 Lighting and Branch Wiring
Machine and equipment power 7,400 GFA 4.50 33,300
User convenience power 7,400 GFA 5.90 43,660
Lighting systems 7,400 GFA 28.50 210,900
Lighting controls 7,400 GFA 3.70 27,380
D5031 Public address and music systems 7,400 GFA 1.40 10,360
D5033 Telephone/data systems 7,400 GFA 8.10 59,940
D5034 Call systems 7,400 GFA 3.05 22,570
D5035 AV/TV systems 7,400 GFA 0.50 3,700
D5037 Fire alarm system 7,400 GFA 6.65 49,210
D5038 Security and detection systems
Access control/intruder detection 7,400 GFA 12.20 90,280
CCTV systems 7,400 GFA 9.60 71,040
D5091 Grounding systems 7,400 GFA 0.50 3,700
D5092 Emergency light and power systems 7,400 GFA 16.00 118,400
D5095 Testing 7,400 GFA 1.65 12,210
Total For Electrical 949,050
E10 EQUIPMENT
E1010 Equipment
E1026 Detention equipment
Penal rated toilet accessories 24 EA 5,600.00 134,400
Steel detention doors & frames 24 EA 9,500.00 228,000
Misc equipment 1 LS 50,000.00 50,000
Total For Equipment 412,400
E20 FIXED FURNISHINGS
E2010 Fixed Furnishing
E2012 Fixed casework
Fixed Casework 1.0 ALLOW 250,000.00 250,000
E2013 Blinds and other window treatments
Window treatements N/A
Total For Fixed Furnishings 250,000
F10 SPECIAL STRUCTURES
Page 10 of 27
MASON COUNTY
COMMUNITY JUSTICE CENTER
SHELTON, WA
CONCEPTUAL DESIGN Gross Floor Area: 7,400 SF
BUILDING: JAIL EXPANSION Date:August 30, 2024
ITEM DESCRIPTION QUANTITY UNIT UNIT COST TOTALS
F1010 Special Structure
No work anticipated N/A
Total For Special Structure
F1020 Special Construction
No work anticipated N/A
Total For Special Construction
Page 11 of 27
MASON COUNTY
COMMUNITY JUSTICE CENTER
SHELTON, WA
CONCEPTUAL DESIGN GROSS SITE AREA:60,000 SF
SITEWORK: JAIL ELEMENTAL ESTIMATE SUMMARY DATE: August 30, 2024
No. ELEMENT DESCRIPTION ELEMENT TOTAL GROUP TOTAL
G10 SITE PREPARATION 50,010$
G1010 Site Clearing 16,870$
G1020 Site Demolition and Relocations -$
G1030 Site Earthwork 33,140$
G1040 Hazardous Waste Remediation -$
G20 SITE IMPROVMEENTS 258,258$
G2010 Roadways
G2020 Parking Lots
G2030 Pedestrian Paving 24,700$
G2040 Site Development 211,447$
G2050 Landscaping 22,111$
G30 SITE MECHANICAL UTILITIES 100,768$
G3010 Water Supply 26,540$
G3020 Sanitary Sewer 21,778$
G3030 Storm Sewer 52,450$
G3040 Heating Distribution -$
G3050 Cooling Distribution -$
G3060 Fuel Distribution
G3090 Other Site Mechanical Utilities -$
G40 SITE ELECTRICAL UTILITIES 111,550$
G4010 Electrical Distribution 38,500$
G4020 Site Lighting 44,150$
G4030 Site Communications and Security 28,900$
G4090 Other Site Electrical Utilities -$
Sub-Total Direct Cost 520,586$
General Conditions/General Requirements 11.50%59,867$
Sub-Total 580,453$
Estimating / Design Contingency 10.00%58,045$
Sub-Total 638,499$
Insurance & Bonds 1.50%9,577$
General Contractor's Overhead and Profit 3.95%25,599$
Sub-Total 673,675$
Escalation: May 2027 13.41%90,325$
TOTAL CONSTRUCTION COST 764,000$
Page 12 of 27
MASON COUNTY
COMMUNITY JUSTICE CENTER
SHELTON, WA
CONCEPTUAL DESIGN DATE: August 30, 2024
BUILDING DATA
Building Area: Behavioral Health
Level 1 10,524 SF
Total Gross Floor Area 10,524 SF
Quantity Unit Ratio to Gross Area
Number of stories (x1,000) 1 EA 0.095
Gross Area 10,524 SF 1.000
Enclosed Area 10,524 SF 1.000
Footprint Area 10,524 SF 1.000
Gross Wall Area 7,262 SF 0.690
Opaque Finished Wall Area 5,519 SF 0.524
Windows or Glazing Area 24.00% 1,743 SF 0.166
Roof Area 12,471 SF 1.185
Interior Partition Length 1,052 LF 0.100
Interior Doors Per Leaf "Excludes Specialty" 26 EA 0.002
Finished Area 10,524 SF 1.000
Page 13 of 27
MASON COUNTY
COMMUNITY JUSTICE CENTER
SHELTON, WA
CONCEPTUAL DESIGN GROSS FLOOR AREA: 10,524 SF
BUILDING: BEHAVIORAL HEALTH DATE: August 30, 2024
No. ELEMENT DESCRIPTION ELEMENT TOTAL GROUP TOTAL
A10 FOUNDATIONS 550,209$ 52.28$
A1010 Standard Foundation 187,131$ 17.78$
A1020 Special Foundation 221,004$ 21.00$
A1030 Slab on grade 142,074$ 13.50$
A20 BASEMENT WALL CONSTRUCTION -$ -$
A2010 Basement Excavation -$ -$
A2020 Basement Wall Construction -$ -$
B10 SUPERSTRUCTURE 673,350$ 63.98$
B1010 Floor & Roof Construction 673,350$ 63.98$
B20 EXTERIOR ENCLOSURE 924,285$ 87.83$
B2010 Exterior Walls 597,876$ 56.81$
B2020 Exterior Windows 276,019$ 26.23$
B2030 Exterior Doors 50,390$ 4.79$
B30 ROOFING 479,310$ 45.54$
B3010 Roofing 479,310$ 45.54$
C10 INTERIOR CONSTRUCTION 767,589$ 72.94$
C1010 Partitions 478,740$ 45.49$
C1020 Interior Doors 220,476$ 20.95$
C1030 Fittings and Specialties 68,374$ 6.50$
C20 STAIRS -$ -$
C2010 Stair Construction -$ -$
C30 INTERIOR FINISHES 499,391$ 47.45$
C3010 Wall Finishes 151,019$ 14.35$
C3020 Floor Finishes 164,201$ 15.60$
C3030 Ceiling Finishes 184,170$ 17.50$
D10 CONVEYING -$ -$
D1010 Elevators & Lifts -$ -$
D20 PLUMBING 570,401$ 54.20$
D2010 Plumbing 570,401$ 54.20$
D30 HVAC 747,204$ 71.00$
D3010 HVAC 747,204$ 71.00$
D40 FIRE PROTECTION 77,351$ 7.35$
D4010 Sprinkler System 77,351$ 7.35$
D50 ELECTRICAL 1,201,315$ 114.15$
D5000 Electrical 1,201,315$ 114.15$
E10 EQUIPMENT 71,800$ 6.82$
E1010 Equipment 71,800$ 6.82$
E20 FIXED FURNISHINGS 227,000$ 21.57$
E2010 Fixed Furnishings 227,000$ 21.57$
F10 SPECIAL CONSTRUCTION -$ -$
F1010 Special Structure -$
F1020 Special Construction -$
F20 SELECTIVE BUILDING DEMOLITION -$ -$
F2010 Building Elements Demolition -$
Sub-Total Direct Cost 6,789,204$ 645.12$
General Conditions/General Requirements 11.50%780,758$ 74.19$
Sub-Total 7,569,963$ 719.30$
Estimating / Design Contingency 10.00%756,996$ 71.93$
Sub-Total 8,326,959$ 791.24$
Insurance & Bonds 1.50%124,904$ 11.87$
General Contractor's Overhead and Profit 3.95%333,849$ 31.72$
Sub-Total 8,785,712$ 834.83$
Escalation: May 2027 13.41%1,177,968$ 111.93$
TOTAL CONSTRUCTION COST 9,963,680$ 946.76$
COST PER SF
Page 14 of 27
MASON COUNTY
COMMUNITY JUSTICE CENTER
SHELTON, WA
CONCEPTUAL DESIGN Gross Floor Area: 10,524 SF
BUILDING: BEHAVIORAL HEALTH Date:August 30, 2024
ITEM DESCRIPTION QUANTITY UNIT UNIT COST TOTALS
A10 FOUNDATIONS
A1010 Standard Foundation
A1011 Foundations
Reinforced concrete continuous wall footings
Excavate for continuous footings 233 CY 45.00 10,500
Backfill, assume imported fill 148 CY 55.00 8,128
Disposal of excavated material off-site within 8 miles,
assumed a 33% swell factor 310 CY 29.44 9,136
Fine grade bottom of footing 1,400 SF 1.18 1,652
Formwork to foundations - sides 2,100 SF 13.85 29,085
Reinforcing steel in foundations 11,978 LB 1.85 22,159
Concrete, 4,000 psi 86 CY 304.00 26,009
Finish to top of footing 1,400 SF 1.20 1,680
Reinforced concrete footings at screen walls
Excavate for footings 24 CY 45.00 1,080
Backfill, assume imported fill 17 CY 55.00 917
Disposal of excavated material off-site within 8 miles,
assumed a 33% swell factor 32 CY 29.44 940
Fine grade bottom of footing 60 SF 1.18 71
Formwork to foundations - sides 120 SF 13.85 1,662
Reinforcing steel in foundations 1,027 LB 1.85 1,899
Concrete, 4,000 psi 7 CY 304.00 2,229
Finish to top of footing 60 SF 1.20 72
A1012 Column foundations
Reinforced concrete spread footings
Excavate for spread footings 64 CY 45.00 2,880
Backfill, assume imported fill 40 CY 55.00 2,189
Disposal of excavated material off-site within 8 miles,
assumed a 33% swell factor 85 CY 29.44 2,506
Fine grade bottom of footing 396 SF 1.18 467
Formwork to foundations - sides 396 SF 13.85 5,485
Reinforcing steel in foundations 3,388 LB 1.85 6,268
Concrete, 4,000 psi 24 CY 304.00 7,357
Finish to top of footing 396 SF 1.20 475
A1013 Perimeter drainage and insulation
Perimeter drain pipe and rock 460 LF 29.45 13,547
Perimeter insulation, rigid 920 SF 4.85 4,462
Miscellaneous
Concrete stem walls, 6" thick 13 CY 1,365.00 17,745
Damproofing at stem walls 920 SF 7.10 6,532
Total For Standard Foundations 187,131
A1020 Special Foundation
A1021 Pile foundations
Allow for pile foundations 10,524 SF 21.00 221,004
Total For Special Foundations 221,004
A1030 Slab on Grade
A1031 Standard slab on grade
Page 15 of 27
MASON COUNTY
COMMUNITY JUSTICE CENTER
SHELTON, WA
CONCEPTUAL DESIGN Gross Floor Area: 10,524 SF
BUILDING: BEHAVIORAL HEALTH Date:August 30, 2024
ITEM DESCRIPTION QUANTITY UNIT UNIT COST TOTALS
Reinforced concrete slab on grade, 6" including vapor
barrier and gravel base fill 10,524 SF 13.50 142,074
Total For Slab on Grade 142,074
A20 BASEMENT CONSTRUCTION
A2010 Basement Excavation
No work anticipated N/A
Total For Basement Excavation
A2010 Basement Walls
No work anticipated N/A
Total For Basement Walls
B1010 Floor & Roof Construction
B1020 Roof construction
Mechanical mezzanine construction
Vertical structure included in roof construction N/A
Wood beams 1 LS 2,500.00 2,500
2 x 10 framing at 1'-4" o.c.800 SF 20.40 16,320
Plywood sheathing 800 SF 4.00 3,200
Gypcrete topping slab, not required N/A
Roof construction
Wood posts / Built up studs 10,524 GFA 1.54 16,161
LVL posts 10,524 GFA 0.67 7,046
Tube steel posts 10,524 GFA 7.08 74,529
Tube steel beams 10,524 GFA 0.99 10,392
Moment connections 10,524 GFA 0.55 5,775
11 7/8" Red I45 at 2'-0" o.c.10,524 GFA 8.35 87,922
11 7/8" Red I65 at 2'-0" o.c.10,524 GFA 1.44 15,118
14" Red I65 at 2'-0" o.c.10,524 GFA 5.24 55,191
16" Red I65 at 2'-0" o.c.10,524 GFA 1.20 12,583
20" Red I65 at 2'-0" o.c.10,524 GFA 4.54 47,742
Glu laminated beams 10,524 GFA 13.21 139,010
Headers 10,524 GFA 0.69 7,312
2 x 8 at 2'-0" o.c.10,524 GFA 0.25 2,658
Outriggers at exterior overhangs, 2 x 8 at 2'-0" o.c.10,524 GFA 1.57 16,529
Plywood sheathing 10,524 GFA 6.23 65,592
Fiberglass insulation at underside of roof, R1 10,524 GFA 6.83 71,845
Fiberglass insulation at underside of roof, R2 10,524 GFA 0.56 5,925
Safety / wisha - Install and maintain 1 LS 10,000.00 10,000
Total For Floor & Roof Construction 673,350
B20 EXTERIOR CLOSURE
B2010 Exterior Walls
B2011 Exterior wall construction
Exterior wall construction, masonry veneer exterior wall
framing, sheathing, insulation, WRB, Vapor barrier, GWB 5,519 SF 94.00 518,766
B3014 Flashings and trim
Sheet metal flashings and trim at building exterior 1 LS 25,938.29 25,938
Page 16 of 27
MASON COUNTY
COMMUNITY JUSTICE CENTER
SHELTON, WA
CONCEPTUAL DESIGN Gross Floor Area: 10,524 SF
BUILDING: BEHAVIORAL HEALTH Date:August 30, 2024
ITEM DESCRIPTION QUANTITY UNIT UNIT COST TOTALS
B2016 Exterior soffits
Soffits 1,200 SF 40.10 48,120
Caulking, sealants and firestopping
Caulking, sealants and firestopping at exterior 10,524 GFA 0.48 5,052
Total For Exterior Walls 597,876
B2020 Exterior Windows
3,430
B2021 Windows
Aluminum framed windows 250 SF 115.00 28,747
Patient windows with integral blinds and laminated glass 360 SF 325.00 117,000
B2023 Storefronts
Aluminum storefront glazing 1,133 SF 115.00 130,272
Total For Exterior Windows 276,019
B2030 Exterior Doors
B 2030 Exterior Doors
Aluminum glazed double door at vestibule, 6'-0" x 7'-0"1 EA 8,140.00 8,140
Hollow metal single door, 3'-0" x 7'-0"5 EA 2,850.00 14,250
Specialty hardware 1 LS 28,000.00 28,000
Total For Exterior Doors 50,390
B30 ROOFING
B3010 Roof Covering
B3011 Roof finishes
Standing seam metal roofing system 12,471 SF 32.80 409,047
B3012 Traffic toppings and paving membranes
Walkway pads, not required N/A
B3014 Flashings and trim
Sheet metal flashings and trim at roof 1 LS 23,071.24 23,071
B3016 Gutters and downspouts
Roof drainage included in plumbing estimate N/A
Miscellaneous
Rough carpentry / equipment curbs 1 LS 13,891.68 13,892
Fall restraint anchors 20 EA 1,665.00 33,300
Total For Roofing 479,310
C10 INTERIOR CONSTRUCTION
C1010 Partitions
C1011 Fixed partitions
Corridor partitions 7,645 SF 23.65 180,804
Standard partitions 10,463 SF 22.00 230,175
Add for plywood at interior walls / Impact resistant 2,980 SF 4.15 12,367
C1017 Interior windows and storefronts
Page 17 of 27
MASON COUNTY
COMMUNITY JUSTICE CENTER
SHELTON, WA
CONCEPTUAL DESIGN Gross Floor Area: 10,524 SF
BUILDING: BEHAVIORAL HEALTH Date:August 30, 2024
ITEM DESCRIPTION QUANTITY UNIT UNIT COST TOTALS
Interior glazing 550 SF 90.00 49,500
Caulking, sealants and firestopping
Caulking, sealants, and firestopping 10,524 GFA 0.56 5,893
Total For Interior Partitions 478,740
C1020 Interior Doors
C1021 Interior doors
Interior doors, frames and hardware
Aluminum glazed double door at interior of vestibule, 6'-
0" x 7'-0"1 EA 7,957.19 7,957
Solid core wood / HM door, per leaf 56 EA 2,662.84 149,119
Access doors 1 LS 3,400.00 3,400
Specialty hardware 1 LS 60,000.00 60,000
Total For Interior Doors 220,476
C1030 Specialties
C1033 Storage shelving and lockers
Janitors mop rack and shelf 1 EA 565.00 565
Locker allowance 1 LS 5,000.00 5,000
C1035 Identifying devices
Code signage 10,524 SF 0.26 2,736
Wayfinding and room identification signage 10,524 SF 0.60 6,314
Graphics 1 LS 15,000.00 15,000
C1037 General fittings and misc. metals
Miscellaneous metals, allow 0.2#/SF 2,105 LB 5.00 10,524
Fire extinguisher cabinets 3 EA 370.00 1,110
Cornerguards 1 LS 2,500.00 2,500
Restroom accessories 1 EA 14,100.00 14,100
Misc specialties 10,524 SF 1.00 10,524
Total For Fittings and Specialty Items 68,374
C20 STAIRS
C2010 Stair Construction
No work anticipated N/A
Total For Stair Construction
C30 INTERIOR FINISHES
C3010 Wall Finishes
C3012 Wall finishes to interior walls
Interior painting 10,524 GFA 3.95 41,570
Other wall finishes 10,524 GFA 10.40 109,450
Total For Wall Finishes 151,019
C3020 Floor Finishes
C3024 Flooring
Floor leveling 10,524 SF 1.14 11,997
Floor finishes 10,524 SF 12.80 134,707
Page 18 of 27
MASON COUNTY
COMMUNITY JUSTICE CENTER
SHELTON, WA
CONCEPTUAL DESIGN Gross Floor Area: 10,524 SF
BUILDING: BEHAVIORAL HEALTH Date:August 30, 2024
ITEM DESCRIPTION QUANTITY UNIT UNIT COST TOTALS
C3026 Bases, curbs and trim
Ceramic tile base 360 LF 21.38 7,697
Rubber base 1 LS 9,800.00 9,800
Total For Floor Finishes 164,201
C3030 Ceiling Finishes
C3031 Ceiling finishes
Ceiling finishes 10,524 GFA 17.50 184,170
Total For Ceiling Finishes 184,170
D10 VERTICAL TRANSPORTATION
D1010 Elevator & Lift
No work anticipated N/A
Total For Elevator & Lifts
D20 PLUMBING
D2010 Plumbing
D2010 Plumbing Fixtures 10,524 GFA 23.00 242,052
D2020 Domestic Water Distribution 10,524 GFA 17.50 184,170
D2030 Sanitary Waste 10,524 GFA 11.15 117,343
D2040 Rain Water Drainage 10,524 GFA 1.40 14,734
D2090 Other Plumbing Systems 10,524 GFA 1.15 12,103
Total For Plumbing 570,401
D30 HVAC
D3010 HVAC
HVAC systems, complete 10,524 GFA 71.00 747,204
Total For HVAC 747,204
D40 FIRE PROTECTION
D4010 Fire Protection
D4010 Sprinklers
Fire suppression at main level 10,524 GFA 7.35 77,351
Total For Fire Sprinkler System 77,351
D50 ELECTRICAL
D5000 Electrical
D5010 Electrical Service and Distribution 10,524 GFA 23.00 242,052
D5020 Lighting and Branch Wiring
Machine and equipment power 10,524 GFA 4.50 47,358
User convenience power 10,524 GFA 5.90 62,092
Lighting systems 10,524 GFA 28.50 299,934
Lighting controls 10,524 GFA 3.70 38,939
D5031 Public address and music systems 10,524 GFA 1.40 14,734
D5033 Telephone/data systems 10,524 GFA 8.10 85,244
Page 19 of 27
MASON COUNTY
COMMUNITY JUSTICE CENTER
SHELTON, WA
CONCEPTUAL DESIGN Gross Floor Area: 10,524 SF
BUILDING: BEHAVIORAL HEALTH Date:August 30, 2024
ITEM DESCRIPTION QUANTITY UNIT UNIT COST TOTALS
D5034 Call systems 10,524 GFA 3.05 32,098
D5035 AV/TV systems 10,524 GFA 0.50 5,262
D5037 Fire alarm system 10,524 GFA 6.65 69,985
D5038 Security and detection systems
Access control/intruder detection 10,524 GFA 8.90 93,664
CCTV systems 10,524 GFA 5.80 61,039
D5091 Grounding systems 10,524 GFA 0.50 5,262
D5092 Emergency light and power systems 10,524 GFA 12.00 126,288
D5095 Testing 10,524 GFA 1.65 17,365
Total For Electrical 1,201,315
E10 EQUIPMENT
E1010 Equipment
E1093 Food service equipment
Kitchen equipment " warming kitchen", allowance 1 LS 60,000.00 60,000
E1094 Residential equipment
Break Room
Refrigerator / Freezer, stainless steel finish 1 EA 2,850.00 2,850
Dishwasher, stainless steel finish 1 EA 1,650.00 1,650
Microwave, stainless steel finish 1 EA 800.00 800
Patient Laundry
Laundry equipment 1 EA 6,500.00 6,500
Total For Equipment 71,800
E20 FIXED FURNISHINGS
E2010 Fixed Furnishing
E2012 Fixed casework
Fixed Casework 1 ALLOW 200,000.00 200,000
E2013 Blinds and other window treatments
Window treatements 1 ALLOW 27,000.00 27,000
Total For Fixed Furnishings 227,000
F10 SPECIAL STRUCTURES
F1010 Special Structure
No work anticipated N/A
Total For Special Structure
F1020 Special Construction
No work anticipated N/A
Total For Special Construction
Page 20 of 27
MASON COUNTY
COMMUNITY JUSTICE CENTER
SHELTON, WA
CONCEPTUAL DESIGN GROSS SITE AREA: 60,000 SF
SITEWORK: BEHAVIORAL HEALTH ELEMENTAL ESTIMATE SUMMARY DATE: August 30, 2024
No. ELEMENT DESCRIPTION ELEMENT TOTAL GROUP TOTAL
G10 SITE PREPARATION 127,050$
G1010 Site Clearing 42,735$
G1020 Site Demolition and Relocations -$
G1030 Site Earthwork 84,315$
G1040 Hazardous Waste Remediation -$
G20 SITE IMPROVMEENTS 542,360$
G2010 Roadways 19,635$
G2020 Parking Lots 182,000$
G2030 Pedestrian Paving 99,330$
G2040 Site Development 172,095$
G2050 Landscaping 69,300$
G30 SITE MECHANICAL UTILITIES 219,219$
G3010 Water Supply 55,505$
G3020 Sanitary Sewer 36,844$
G3030 Storm Sewer 126,870$
G3040 Heating Distribution -$
G3050 Cooling Distribution -$
G3060 Fuel Distribution -$
G3090 Other Site Mechanical Utilities -$
G40 SITE ELECTRICAL UTILITIES 425,170$
G4010 Electrical Distribution 308,700$
G4020 Site Lighting 76,470$
G4030 Site Communications and Security 40,000$
G4090 Other Site Electrical Utilities -$
Sub-Total Direct Cost 1,313,799$
General Conditions/General Requirements 11.50%151,087$
Sub-Total 1,464,886$
Estimating / Design Contingency 10.00%146,489$
Sub-Total 1,611,374$
Insurance & Bonds 1.50%24,171$
General Contractor's Overhead and Profit 3.95%64,604$
Sub-Total 1,700,149$
Escalation: May 2027 13.41%227,952$
TOTAL CONSTRUCTION COST 1,928,101$
Page 21 of 27
MASON COUNTY
COMMUNITY JUSTICE CENTER
SHELTON, WA
CONCEPTUAL DESIGN GROSS FLOOR AREA: 50,000 SF
BUILDING: JAIL REPLACEMENT DATE: August 30, 2024
No. ELEMENT DESCRIPTION ELEMENT TOTAL GROUP TOTAL
A10 FOUNDATIONS 3,191,523$ 63.83$
A1010 Standard Foundation 1,639,023$ 32.78$
A1020 Special Foundation 945,000$ 18.90$
A1030 Slab on grade 607,500$ 12.15$
A20 BASEMENT WALL CONSTRUCTION -$ -$
A2010 Basement Excavation -$ -$
A2020 Basement Wall Construction -$ -$
B10 SUPERSTRUCTURE 4,472,720$ 89.45$
B1010 Floor & Roof Construction 4,472,720$ 89.45$
B20 EXTERIOR ENCLOSURE 1,991,050$ 39.82$
B2010 Exterior Walls 1,211,750$ 24.24$
B2020 Exterior Windows 662,400$ 13.25$
B2030 Exterior Doors 116,900$ 2.34$
B30 ROOFING 1,848,500$ 36.97$
B3010 Roofing 1,848,500$ 36.97$
C10 INTERIOR CONSTRUCTION 3,150,060$ 63.00$
C1010 Partitions 2,328,500$ 46.57$
C1020 Interior Doors 343,750$ 6.88$
C1030 Fittings and Specialties 477,810$ 9.56$
C20 STAIRS 140,000$ 2.80$
C2010 Stair Construction 140,000$ 2.80$
C30 INTERIOR FINISHES 1,660,000$ 33.20$
C3010 Wall Finishes 505,000$ 10.10$
C3020 Floor Finishes 672,500$ 13.45$
C3030 Ceiling Finishes 482,500$ 9.65$
D10 CONVEYING -$ -$
D1010 Elevators & Lifts -$ -$
D20 PLUMBING 2,500,000$ 50.00$
D2010 Plumbing 2,500,000$ 50.00$
D30 HVAC 3,550,000$ 71.00$
D3010 HVAC 3,550,000$ 71.00$
D40 FIRE PROTECTION 375,000$ 7.50$
D4010 Sprinkler System 375,000$ 7.50$
D50 ELECTRICAL 6,412,500$ 128.25$
D5000 Electrical 6,412,500$ 128.25$
E10 EQUIPMENT 1,603,300$ 32.07$
E1010 Equipment 1,603,300$ 32.07$
E20 FIXED FURNISHINGS 525,000$ 10.50$
E2010 Fixed Furnishings 525,000$ 10.50$
F10 SPECIAL CONSTRUCTION -$ -$
F1010 Special Structure -$
F1020 Special Construction -$
F20 SELECTIVE BUILDING DEMOLITION -$ -$
F2010 Building Elements Demolition -$
Sub-Total Direct Cost 31,419,653$ 628.39$
General Conditions/General Requirements 11.50%3,613,260$ 72.27$
Sub-Total 35,032,913$ 700.66$
Estimating / Design Contingency 10.00%3,503,291$ 70.07$
Sub-Total 38,536,205$ 770.72$
Insurance & Bonds 1.50%578,043$ 11.56$
General Contractor's Overhead and Profit 3.95%1,545,013$ 30.90$
Sub-Total 40,659,260$ 813.19$
Escalation: May 2027 13.41%5,451,500$ 109.03$
TOTAL CONSTRUCTION COST 46,110,760$ 922.22$
COST PER SF
Page 22 of 27
MASON COUNTY
COMMUNITY JUSTICE CENTER
SHELTON, WA
CONCEPTUAL DESIGN Gross Floor Area: 50,000 SF
BUILDING: JAIL REPLACEMENT Date:August 30, 2024
ITEM DESCRIPTION QUANTITY UNIT UNIT COST TOTALS
A10 FOUNDATIONS
A1010 Standard Foundation
A1011 Foundations 45,000 SF 35.00 1,575,000
A1013 Perimeter drainage and insulation
Perimeter drain pipe and rock 920 LF 29.45 27,094
Perimeter insulation, rigid 920 SF 4.85 4,462
Miscellaneous
Concrete stem walls, 6" thick 19 CY 1,365.00 25,935
Damproofing at stem walls 920 SF 7.10 6,532
Total For Standard Foundations 1,639,023
A1020 Special Foundation
A1021 Pile foundations
Allow for pile foundations 45,000 SF 21.00 945,000
Total For Special Foundations 945,000
A1030 Slab on Grade
A1031 Standard slab on grade
Reinforced concrete slab on grade, 6" including vapor
barrier and gravel base fill 45,000 SF 13.50 607,500
Total For Slab on Grade 607,500
A20 BASEMENT CONSTRUCTION
A2010 Basement Excavation
No work anticipated N/A
Total For Basement Excavation
A2010 Basement Walls
No work anticipated N/A
Total For Basement Walls
B1010 Floor & Roof Construction
B1012 Upper floors construction
Structural steel posts & beams, allow #12.5lbs/sf 62,500 LB 5.15 321,875
Metal deck, 2"5,000 SF 9.55 47,750
Reinforced concrete topping slab, 2 1/2" thick 5,000 SF 8.23 41,150
B1020 Roof construction
Reinforced concrete shear walls, 10" thick
Formwork 25,946 SF 15.40 399,568
Reinforcement 105,108 LB 1.73 181,837
Concrete 419 CY 311.55 130,539
Structural steel posts & beams, allow #11lbs/sf 550,000 LB 5.15 2,832,500
Steel roof deck 50,000 SF 10.35 517,500
Total For Floor & Roof Construction 4,472,720
Page 23 of 27
MASON COUNTY
COMMUNITY JUSTICE CENTER
SHELTON, WA
CONCEPTUAL DESIGN Gross Floor Area: 50,000 SF
BUILDING: JAIL REPLACEMENT Date:August 30, 2024
ITEM DESCRIPTION QUANTITY UNIT UNIT COST TOTALS
B20 EXTERIOR CLOSURE
B2010 Exterior Walls
B2011 Exterior wall construction
Exterior wall construction, masonry veneer w/ CMU backup
wall 11,776 SF 98.00 1,154,048
B3014 Flashings and trim
Sheet metal flashings and trim at building exterior 1 LS 57,702.40 57,702
Total For Exterior Walls 1,211,750
B2020 Exterior Windows
3,430
B2021 Windows
HM Framed, security rated glazing 2,944 SF 225.00 662,400
Total For Exterior Windows 662,400
B2030 Exterior Doors
B2030 Exterior Doors
HM door and HM frame, single, 3'-0" x 7'-0"10 EA 3,140.00 31,400
Lobby doors 1 PR 10,500.00 10,500
Overhead doors, 18'-0" x 14'-0"1 EA 25,000.00 25,000
Specialty hardware 1 LS 50,000.00 50,000
Total For Exterior Doors 116,900
B30 ROOFING
B3010 Roof Covering
B3011 Roof finishes
Standing seam metal roofing system 50,000 SF 32.80 1,640,000
B3012 Traffic toppings and paving membranes
Walkway pads, not required N/A
B3014 Flashings and trim
Sheet metal flashings and trim at roof 1 LS 92,500.00 92,500
B3016 Gutters and downspouts
Roof drainage included in plumbing estimate N/A
Miscellaneous
Rough carpentry / equipment curbs 1 LS 66,000.00 66,000
Fall restraint anchors 1 EA 50,000.00 50,000
Total For Roofing 1,848,500
Page 24 of 27
MASON COUNTY
COMMUNITY JUSTICE CENTER
SHELTON, WA
CONCEPTUAL DESIGN Gross Floor Area: 50,000 SF
BUILDING: JAIL REPLACEMENT Date:August 30, 2024
ITEM DESCRIPTION QUANTITY UNIT UNIT COST TOTALS
C10 INTERIOR CONSTRUCTION
C1010 Partitions
C1011 Fixed partitions
CMU walls 37,500 SF 38.50 1,443,750
GWB walls, 6" stud, GWB each side 37,500 SF 19.35 725,625
Add for plywood at interior walls / Impact resistant 7,500 SF 4.15 31,125
C1017 Interior windows and storefronts
Interior storefront glazing 1 ALLOW 100,000.00 100,000
Caulking, sealants and firestopping
Caulking, sealants, and firestopping 50,000 GFA 0.56 28,000
Total For Interior Partitions 2,328,500
C1020 Interior Doors
C1021 Interior doors
Interior doors, frames and hardware
HM door, flush, single, 3'-0" x 7'-0"75 EA 3,250.00 243,750
Specialty hardware, rated doors 1 LS 100,000.00 100,000
Total For Interior Doors 343,750
C1030 Specialties
C1035 Identifying devices
Code signage 50,000 SF 0.26 13,000
Wayfinding and room identification signage 50,000 SF 0.60 30,000
C1037 General fittings and misc. metals
Miscellaneous metals, allow 0.2#/SF 10,000 LB 5.00 50,000
Fire extinguisher cabinets 13 EA 370.00 4,810
Cornerguards 1 LS 5,000.00 5,000
Misc specialties 50,000 SF 7.50 375,000
Total For Fittings and Specialty Items 477,810
C20 STAIRS
C2010 Stair Construction
C2010 Stair Construction
Stairs 4 FLT 35,000.00 140,000
Total For Stair Construction 140,000
C30 INTERIOR FINISHES
C3010 Wall Finishes
C3012 Wall finishes to interior walls 50,000 GFA 10.10 505,000
Total For Wall Finishes 505,000
C3020 Floor Finishes
C3024 Flooring 50,000 GFA 13.45 672,500
Total For Floor Finishes 672,500
Page 25 of 27
MASON COUNTY
COMMUNITY JUSTICE CENTER
SHELTON, WA
CONCEPTUAL DESIGN Gross Floor Area: 50,000 SF
BUILDING: JAIL REPLACEMENT Date:August 30, 2024
ITEM DESCRIPTION QUANTITY UNIT UNIT COST TOTALS
C3030 Ceiling Finishes
C3031 Ceiling finishes 50,000 SF 9.65 482,500
Total For Ceiling Finishes 482,500
D10 VERTICAL TRANSPORTATION
D1010 Elevator & Lift
D1011 Passenger elevators N/A
Total For Elevator & Lifts
D20 PLUMBING
D2010 Plumbing
Plumbing systems, complete 50,000 GFA 50.00 2,500,000
Total For Plumbing 2,500,000
D30 HVAC
D3010 HVAC
HVAC systems, complete 50,000 GFA 71.00 3,550,000
Total For HVAC 3,550,000
D40 FIRE PROTECTION
D4010 Fire Protection
Fire Protection systems, complete 50,000 GFA 7.50 375,000
Total For Fire Sprinkler System 375,000
D50 ELECTRICAL
D5000 Electrical
D5010 Electrical Service and Distribution 50,000 GFA 26.00 1,300,000
D5020 Lighting and Branch Wiring
Machine and equipment power 50,000 GFA 4.50 225,000
User convenience power 50,000 GFA 5.90 295,000
Lighting systems 50,000 GFA 28.50 1,425,000
Lighting controls 50,000 GFA 3.70 185,000
D5031 Public address and music systems 50,000 GFA 1.40 70,000
D5033 Telephone/data systems 50,000 GFA 8.10 405,000
D5034 Call systems 50,000 GFA 3.05 152,500
D5035 AV/TV systems 50,000 GFA 0.50 25,000
D5037 Fire alarm system 50,000 GFA 6.65 332,500
D5038 Security and detection systems
Access control/intruder detection 50,000 GFA 12.20 610,000
CCTV systems 50,000 GFA 9.60 480,000
D5091 Grounding systems 50,000 GFA 0.50 25,000
D5092 Emergency light and power systems 50,000 GFA 16.00 800,000
D5095 Testing 50,000 GFA 1.65 82,500
Total For Electrical 6,412,500
Page 26 of 27
MASON COUNTY
COMMUNITY JUSTICE CENTER
SHELTON, WA
CONCEPTUAL DESIGN Gross Floor Area: 50,000 SF
BUILDING: JAIL REPLACEMENT Date:August 30, 2024
ITEM DESCRIPTION QUANTITY UNIT UNIT COST TOTALS
E10 EQUIPMENT
E1010 Equipment
E1026 Detention equipment
Penal rated toilet accessories 83 EA 5,600.00 464,800
Steel detention doors & frames 83 EA 9,500.00 788,500
Misc equipment 1 LS 350,000.00 350,000
Total For Equipment 1,603,300
E20 FIXED FURNISHINGS
E2010 Fixed Furnishing
E2012 Fixed casework
Fixed Casework 50,000.0 GFA 10.50 525,000
E2013 Blinds and other window treatments
Window treatements N/A
Total For Fixed Furnishings 525,000
F10 SPECIAL STRUCTURES
F1010 Special Structure
No work anticipated N/A
Total For Special Structure
F1020 Special Construction
No work anticipated N/A
Total For Special Construction
Page 27 of 27
130 Mason County Justice Center | Pre-Design Study
Appendix H - Preliminary LEED Analysis
LOCATION & TRANSPORTATION
LEED FOR NEIGHBORHOOD DEVELOPMENT LOCATION
Avoid development on inappropriate sites, reduce vehicle
distance traveled; enhance livability and improve human
health by encouraging daily physical activity.
Projects attempting this credit are not eligible to earn
points under other Location and Transportation credits.
SENSITIVE LAND PROTECTION
*Locate the development footprint on land that has been
previously developed (Jail Reno. + BH already do this I
believe)
Build the economic and social vitality of communities,
encourage project location in areas with development
constraints and promote the ecological, cultural, and
community health of the surrounding area while
understanding the needs and goals of existing residents
and businesses.
HIGH PRIORITY SITE
*Census tract 9606: Shelton hits a few of the points in
option 1-path 1, should be able to get at least 1 point.
Create economic and social vitality of communities,
encourage project location in areas with development
constraints and promote the ecological, cultural, and
community health of the surrounding area while
understanding the needs and goals of existing residents
and businesses.
SURROUNDING DENSITY & DIVERSE USES
*Walk score of 75 – 3 pts
Conserve land and protect farmland and wildlife habitat
by encouraging development in areas with existing
infrastructure.
To support neighborhood and local economies, promote
walkability, and low or no carbon transportation, and
reduce vehicle distance traveled for all. To improve public
health by encouraging daily physical activity.
ACCESS TO QUALITY TRANSIT
Encourage development in locations shown to have multi-
modal transportation choices or otherwise reduced motor
vehicle use, thereby reducing greenhouse gas emissions,
air pollution, and other environmental and public health
harms associated with motor vehicle use.
BICYCLE FACILITIES
Promote bicycling and transportation efficiency and
reduce vehicle distance traveled. To improve public
health by encouraging utilitarian and recreational physical
activity.
REDUCED PARKING FOOTPRINT
*Bioswales
Minimize the environmental harm associated with
parking facilities, including automobile dependence, land
consumption, and rainwater runoff.
GREEN VEHICLES
*HVO diesel – another point could be granted for raw
materials, material ingredients, or life cycle impact
reduction if this route is taken. Reduce pollution
by promoting alternatives to conventionally fueled
automobiles.
SUSTAINABLE SITES
*CONSTRUCTION ACTIVITY POLLUTION PREVENTION
Reduce pollution from construction activities by
controlling soil erosion, waterway sedimentation, and
airborne dust that disproportionately impact frontline
communities.
SITE ASSESSMENT
Assess site conditions, environmental justice concerns,
and cultural and social factors, before design to evaluate
sustainable options and inform related decisions about
site design.
PROTECT OR RESTORE HABITAT
*Native plants restoring 30% of site - vegetated roof w/
native plants – covered parking? (Behavior Health) Could
be tied with heat island prevention and/or storm water
management. Could also count as an “Innovation Credit”
if the native plants grow food.
Conserve existing natural areas and restore damaged
areas to provide habitat and promote biodiversity.
OPEN SPACE
Create exterior open space that encourages interaction
131Mason County Justice Center | Pre-Design Study
with the environment, social interaction, passive
recreation, and physical activities.
RAINWATER MANAGEMENT
*For option 1, the project is in the 91st percentile for
rainwater, could be 3 points, would probably need a
consultant.
*Could get points through option 2 with the use of
bioswales in the parking and surrounding site. Reduce
runoff volume and improve water quality by replicating
the natural hydrology and water balance of the site,
based on historical conditions and undeveloped
ecosystems in the region to avoid contributing to flooding
downstream in frontline communities.
HEAT ISLAND REDUCTION
*Pavement and roofing choice
Minimize inequitable effects on micro climates and
human, especially frontline communities, and wildlife
habitats by reducing heat islands.
LIGHT POLLUTION REDUCTION
Increase night sky access, improve nighttime visibility, and
reduce the consequences of development for wildlife and
people.
WATER EFFICIENCY
*OUTDOOR WATER USE REDUCTION
Reduce outdoor potable water consumption and preserve
no and low-cost potable water resources.
*INDOOR WATER USE REDUCTION
Reduce outdoor potable water consumption and preserve
no and low-cost potable water resources.
*BUILDING LEVEL WATER METERING
Conserve low cost potable water resources and support
water management and identify opportunities for
additional water savings by tracking water consumption.
OUTDOOR WATER USE REDUCTION
*Clover lawns only need 25% of the water that grass
does, this could help bring that outdoor water use down
the 30% option 2 requires. Clover also has the bacteria
to break down Nitrogen molecules (which is in the
building life impact reduction, and could count for 1/3
requirements)
*Using Native grasses can also make option 1: no Irrigation
required, possible. Native grasses don’t need people and
irrigation, they are adapted to survive in this environment
by themselves.
To reduce outdoor potable water consumption and
preserve no and low-cost potable water resources.
INDOOR WATER USE REDUCTION
*Low flow fixtures, consultant needed
Reduce outdoor potable water consumption and preserve
no and low-cost potable water resources.
OPTIMIZE PROCESS WATER USE
*Air source is less expensive than water source and
ground water
Conserve low-cost potable water resources used for
mechanical processes while controlling corrosion and
scale in the condenser water system.
WATER METERING
Conserve low-cost potable water resources and support
water management and identify opportunities for
additional water savings by tracking water consumption.
Energy And Atmosphere
*FUNDAMENTAL COMMISSIONING AND VERIFICATION
Support the design, construction, and eventual operation
of a project that meets the owner’s project requirements
for energy, water, indoor environmental quality, and
durability.
*MINIMUM ENERGY PERFORMANCE
Promote resilience and reduce the environmental and
economic harms of excessive energy use and greenhouse
gas emissions that disproportionately impact frontline
communities by achieving a minimum level of energy
efficiency for the building and its systems.
*BUILDING LEVEL ENERGY METERING
Support energy management and identify opportunities
for additional energy savings by tracking building-level
energy use.
*FUNDAMENTAL REFRIGERANT MANAGEMENT
Reduce ozone depletion and global warming potential
Appendix H - Preliminary LEED Analysis
132 Mason County Justice Center | Pre-Design Study
Appendix H - Preliminary LEED Analysis
and support early compliance with the Kigali Amendment
to the Montreal Protocol while minimizing direct
contributions to climate change.
ENHANCED COMMISSIONING
*Hire a Cx consultant – more enhanced inspection could
achieve an additional 2 credits
To further support the design, construction, and eventual
operation of a project that meets the owner’s project
requirements for energy, water, indoor environmental
quality, and durability.
OPTIMIZE ENERGY PERFORMANCE
*More solar & all electric
Achieve increasing levels of energy performance beyond
the prerequisite standard to reduce environmental and
economic harms associated with excessive energy use
and greenhouse gas emissions that disproportionately
impact frontline communities.
ADVANCED ENERGY METERING
Support energy management and identify opportunities
for additional energy savings by tracking building-level
and system-level energy use.
GRID HARMONIZATION
*Not feasible for program
Increase participation in demand response technologies
and programs that make energy generation and
distribution systems more efficient, increase grid
reliability, and reduce greenhouse gas emissions.
RENEWABLE ENERGY PRODUCTION
*More solar panels = more credits
Reduce the environmental and economic harms
associated with fossil fuel energy by increasing self-
supply of renewable energy.
ENHANCED REFRIGERANT MANAGEMENT
*Consultant needed, could use a new, more sustainable
refrigerant; helps with indoor air quality
*Possible to use wind catchers? (wind tower, wind scoop)
ex: BedZed
Reduce ozone depletion and support early compliance
with the Montreal Protocol while minimizing direct
contributions to climate change.
MATERIALS AND RESOURCES
*STORAGE AND COLLECTION OF RECYCLABLES
Reduce the waste that is generated by building occupants
and hauled to and disposed of in landfills.
BUILDING LIFE CYCLE IMPACT REDUCTION
*Requires life cycle assessment; consultant needed (this
would be a good project to test cove.tool on, they can be
a consultant for many if not all of the other categories,
too).
Encourage adaptive reuse and optimize the environmental
performance of products and materials.
ENVIRONMENTAL PRODUCT DECLARATIONS
*Look at 2030 Palette, or Carbon Smart Materials palette
Encourage the use of products and materials for
which life-cycle information is available and that have
environmentally, economically, and socially preferable
life-cycle impacts. To reward project teams for selecting
products from manufacturers who have verified improved
environmental life-cycle impacts.
SOURCING OF RAW MATERIALS
Encourage the use of products and materials for
which life cycle information is available and that have
environmentally, economically, and socially preferable
life cycle impacts. To reward project teams for selecting
products verified to have been extracted or sourced in a
responsible manner.
MATERIAL INGREDIENTS
Encourage the use of products and materials for
which life-cycle information is available and that have
environmentally, economically, and socially preferable
life-cycle impacts. To reward project teams for selecting
products for which the chemical ingredients in the
product are inventoried using an accepted methodology
and for selecting products verified to minimize the use
and generation of harmful substances. To reward raw
material manufacturers who produce products verified to
have improved life-cycle impacts.
CONSTRUCTION AND DEMOLITION WASTE MANAGEMENT
*Include Korsmo in integrated process for this; consultant
needed
Reduce construction and demolition waste disposed of in
landfills and incineration facilities by recovering, reusing,
and recycling materials.
INDOOR ENVIRONMENTAL QUALITY
133Mason County Justice Center | Pre-Design Study
Appendix H - Preliminary LEED Analysis
*MINIMUM INDOOR AIR QUALITY PERFORMANCE
Prevent or minimize exposure of building occupants,
indoor surfaces, and ventilation air distribution systems
to environmental tobacco smoke.
*ENVIRONMENTAL TOBACCO SMOKE CONTROL
Prevent or minimize exposure of building occupants,
indoor surfaces, and ventilation air distribution systems
to environmental tobacco smoke.
ENHANCED INDOOR AIR QUALITY STRATEGIES
Promote occupants’ comfort, well-being, and productivity
by improving indoor air quality.
LOW-EMITTING MATERIALS
*Consultants needed for materials
Reduce concentrations of chemical contaminants that
can damage air quality, human health, productivity, and
the environment.
CONSTRUCTION INDOOR AIR QUALITY MANAGEMENT
PLAN
Promote the well-being of construction workers and
building occupants by minimizing indoor air quality
problems associated with construction and renovation.
INDOOR AIR QUALITY ASSESSMENT
*Hire a consultant to test
Establish better quality indoor air in the building after
construction and during occupancy.
THERMAL COMFORT
*Could be done through staff controls? Maybe?
Promote occupants’ productivity, comfort, and well-being
by providing quality thermal comfort.
INTERIOR LIGHTING
*Surface reflectivity, lighting could vary in temperature to
go with circadian rhythm, good for wellbeing, be mindful
of creating glare Issues with temperature clash. Avoid
glare with material choice (has the same effect with
acoustics). Staff controls for lighting in BH (common
spaces)?
Promote occupants’ productivity, comfort, and well-being
by providing high-quality lighting.
DAYLIGHT
*Light wells (S), Light shelf (N) = no views out, no direct
solar gain
Solar study needed (Revit)
Connect building occupants with the outdoors, reinforce
circadian rhythms, and reduce the use of electrical
lighting by introducing daylight into the space.
ACCESS TO QUALITY VIEWS
*For BH; this one is probably not possible, but if the city
made a public art initiative down town maybe it could be
along with native tree plantings; again big maybe. Give
building occupants a connection to the natural outdoor
environment by providing quality views.
ACOUSTIC PERFORMANCE
*Hire a consultant
Provide workspaces and classrooms that promote
occupants’ well-being, productivity, and communications
through effective acoustic design.
Innovation
*LEED Innovation Credits can be used for innovation, 1-2
pts each. Listed below are some innovation credits that
could be applied to this project.
The purpose of the Innovation category is to recognize
projects for innovative building features and sustainable
building practices and strategies.
LOCAL FOOD PRODUCTION: 1 PT
Improve human health and well-being and increase
community involvement in, and education about, food
production.
COMMUNITY OUTREACH AND
INVOLVEMENT: 1 PT
Encourage responsiveness to community needs by
involving the people who live or work in the community in
project design and planning and in decisions about how it
should be improved or how it should change over time.
WALKABLE PROJECT SITE: 1 PT
*Even though this is only one point, due to the site
134 Mason County Justice Center | Pre-Design Study
Appendix H - Preliminary LEED Analysis
location in town and Shelton being an “opportunity zone”
according to their census, this would be a good strategy
to weave the project into its context and reach the
community.
Incorporate design elements that promote walking, biking,
and other non-motorized transportation on the project
site and in the surrounding community to reduce vehicle
distance traveled, increase public health, and enhance
community participation.
BIRD COLLISION DETERRENCE: 1PT
Reduce bird injury and mortality from in-flight collisions
with buildings.
Olympia, WA SageGeotechnical.com
August 1, 2024
Transmitted via email to: ddean@bcradesign.com
BCRA, Inc.
2106 Pacific Ave., Ste 300
Tacoma, WA 98402
Attn: Mr. DJ Dean, RA, NCARB, LEED AP, Senior Associate Architect
Re: Preliminary Geotechnical and Environmental Due Diligence Findings
Mason County Community Justice Center
Shelton, Washington
Sage Project No. 060001
Dear Mr. Dean:
At the request of BCRA, Inc. (project architect), Sage Geotechnical, LLC (Sage) has provided
preliminary geotechnical and environmental due diligence services in support of the Mason
County Community Justice Center project in Shelton, Washington. Findings are summarized
herein.
PROJECT UNDERSTANDING
Mason County (project owner) is assessing the sites /parcels listed in Table 1 as potential
locations for its new community justice center and has requested a due diligence study of each.
The sites are located within the red rectangle shown on Figure 1. Hereafter, the sites will be
referred to collectively as “the site.”
Table 1. Site Addresses and Parcel Numbers
Site Address Parcel Number
419 North 4th Street
320195102001 415 North 5th Street
411 North 4th Street
426 West Cedar Street 320195107005
303 North 4th Street 320195107007
At the time of this writing, the project is expected to include expansion of the existing jail or
construction of a new jail . Regardless of the alternative selected, multiple stories will be
Mason County Community Justice Center
August 1, 2024
2 SageGeotechnical.com
constructed to provide additional housing. A standalone behavioral health building will be
constructed south of the existing jail .
ENVIRONMENTAL DUE DILIGENCE REVIEW
Sage completed a screening -level environmental assessment of the site to identify hazardous
materials that may be encountered during construction. Sage subcontracted LightBox
Environmental Data Resources (LightBox EDR) to procure historical documents1 and search
the environmental databases of federal, state, and local agencies. The resultant data were used
to assess the potential for contamination within, or adjacent to, the site boundaries. Given the
nature of contaminant migration, properties upstream and downstream of the site also were
assessed for known or potential subsurface contamination.
Sage completed a visual reconnaissance of the site and observed no evidence of contamination
or geologic hazards .
Summary of Findings
Sage reviewed the following data for properties within, and adjacent to, the site:
• Regulatory database findings.
• SANBORN® Fire Insurance Maps.
• Historical aerial photographs.
• Historical topographic maps.
• City Directory listings.
The data package prepared by LightBox EDR lists nine potential environmental concerns
within the site boundaries and six potential environmental concerns within 500 feet (ft) of the
site. Details are provided in Attachment 1. A copy of the LightBox EDR data package is
provided in Attachment 2.
Although not identified as a site with documented contamination release, Sage noted during its
site visit that a single-bay fuel pump with an underground storage tank is located in the
southeast corner of the 411 North 4th Street site (the jail).
Sites of Concern
Based on Sage’s review of available historical and regulatory data, there are nine potential
environmental concerns at the site, but none are considered to be significant . Still,
contamination may be encountered during earthwork construction. The contractor should be
made aware of this potential and should report any soil staining, odor, or other evidence of
contamination. Procedures should be developed for stockpiling suspect soils and for collecting
1 The SANBORN® Fire Insurance Maps, historical aerial photographs, historical topographic maps, and City
Directory listings in Attachment 2.
Mason County Community Justice Center
August 1, 2024
3 SageGeotechnical.com
characterization samples . Contaminated materials should be disposed of in accordance with
current regulations.
Based on Sage’s review of available historical and regulatory data , there are six potential
environmental concerns within 500 ft of the site, but the only significant environmental
concern is at the “4th and Franklin Under Road” location , where non-halogenated solvents and
unspecified petroleum products are awaiting cleanup. This location is downgradient and
approximately 450 ft southeast of the site.
Redevelopment of 411 N orth 4th Street will require removal of a fuel pump and underground
storage tank. Typical budget contingencies should be included in project plans.
GEOTECHNICAL DUE DILIGENCE REVIEW
Based on Sage’s review of historical building plans (Alke & Associates 1992), the existing jail
is supported on 12 -inch-diameter auger cast piles. Logs of nearby borings and geologic maps
of the region (Schasse et al. 2003) indicate that the area surrounding the site is underlain by
saturated glacial outwash. Glacial outwash typically consists of loose to medium dense sand
and gravel. When saturated, glacial outwash often becomes susceptible to seismically induced
liquefaction and settlement.
Sage recommends assuming that the same foundation type will be required regardless of
whether a building expansion or replacement is selected. Geotechnical borings should be
advanced at the site to assess seismic risk and develop foundation support requirements.
Pending the results of the geotechnical borings, Sage recommends that the structure is
supported on either:
• Driven or drilled piles that extend approximately 80 ft below ground surface (bgs) or
• Tightly spaced, rigid inclusion ground improvement that extends 50 ft bgs.
If a building expansion is selected, the design team should consider t he vibrations produced by
pile driving. Micropiles may be the most feasible deep foundation type where new and existing
structures connect.
A high groundwater table may be present at the site, and construction of a basement may be
costly.
USE OF THIS LETTER
Sage Geotechnical, LLC has prepared this technical memorandum for the exclusive use of
BCRA, Inc.; Mason County; and their designated representatives for specific application to the
Mason County Community Justice Center project in Shelton, Washington. No other party is
entitled to rely on the information, conclusions, and recommendations included in this
document without the express written consent of Sage Geotechnical. Reuse of the information,
conclusions, and recommendations provided he rein for extensions of the project or for any
Mason County Community Justice Center
August 1, 2024
4 SageGeotechnical.com
other project, without review and authorization by Sage Geotechnical, shall be at the user’s
sole risk. Sage Geotechnical warrants that, within the limitations of scope, schedule, and
budget, its services have been provided in a manner consistent with that level of skill and care
ordinarily exercised by members of the profession currently practicing in the same locality and
under similar conditions. Sage Geotechnical makes no other warranty, either express or
implied.
CLOSING
We appreciate the opportunity to assist you with this project. If you have questions or
comments, please contact Calvin McCaughan at (253) 306 -2362 or at
calvinm@sagegeotechnical.com.
SAGE GEOTECHNICAL, LLC
Calvin McCaughan, PE Lance Levine, PE
Principal Senior Engineer
LGL/CAM/MCS
[HTTPS://SAGEGEOTECHNICAL.SHAREPOINT.COM/SITES/SAGEGEOTECHNICAL/SHARED DOCUMENTS/PROJECTS/060 BCRA, INC/001 MASON COUNTY COMMUNITY
JUSTICE CENTER/R/MASON COUNTY COMMUNITY JUSTICE CENTER PRELIMINARY LETTER 8.1.2024.DOCX]
Attachments: Figure 1. Listed Sites Map
Attachment 1. Regulatory Database Findings
Attachment 2. The EDR Radius Map™ Report with GeoCheck®
REFERENCES
Harold E. Dalke AIA & Associates. 1992. Plan Set: New Mason County Jail Facility, Shelton,
Washington. May 20.
Schasse, H.W., R.L. Logan, M. Polenz, and T.J. Walsh. 2003. Geologic Map of the Shelton 7.5-
minute Quadrangle, Mason and Thurston Counties, Washington. Washington State
Department of Natural Resources, Washington Division of Geology and Earth Resources.
1
Listed Sites MapMason County Community Justice CenterShelton, Washington Figure
Source: Mason County WA GIS 2024
Legend
Target Property
0'200'400'
N
Mason County Courthouse
419 North 4th Street
7 Listings
Mason County Transfer Station
410 North 5th Street
1 Listing
Simpson Matlock Woodwaste Landfill
(Green Diamond Matlock Landfill)
600 West Franklin Street
1 Listing
Mason County Jail
411 North 5th Street
1 Listing Simpson Timber Company
215 North 3rd Street
1 Listing
4th and Franklin Under Road
North 4th Street and West Franklin Street
1 Listing
Bank of America Shelton
425 West Franklin Street
1 Listing
Garage Motor Pool and Simpson Timber
North 3rd Street and West Franklin Street
2 Listings
DRAFT
419 North
4th Street
415 North
5th Street
303 North
4th Street
426 West
Cedar Street
411 North
4th Street
Existing Underground Storage
Tank and Fuel Pump
411 North 4th Street
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No.
From: Jennifer Beierle Ext: 532
Department: Central Services Briefing: ☒
Action Agenda: ☐
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): 7/14/2025 Agenda Date(s): Click or tap here to enter text.
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other
(Please ensure proper internal review channels have been followed, this is the responsibility of the
requesting Department)
Item: Mason County Monthly Financial Report for June 2025
Background/Executive Summary:
Review of Cash Balances, and Budget to Actual Revenues and Expenditures for all County Funds through
June 2025.
Associated Costs/Budget Impact (amount, funding source, budget amendment, etc.):
Budget to Actual Comparison of 2024 & 2025
Public Outreach:
N/A
Requested Action:
N/A
Attachment(s):
Mason County Monthly Financial Report for June 2025
1
Proposed Contract Duties
Angela Avery Law
Below is the following tasks I will perform as part of my contract proposal. This is a non-
exhaustive list.
On July 16, 2025, the Public Defense Office has a newly hired attorney with no criminal law
experience starting in District Court. I will train the attorney how to manage a 250+ person
case load, how to follow the criminal rules of evidence, and how to communicate with
clients with serious mental health and substance histories. I will also use my experience of
acting as lead counsel more than 125 criminal trials to teach them how to act as the trial
counsel in District Court trials.
On August 1, 2025, the Public Defense Office has a District Court attorney starting to
practice in Superior Court to work on low level felony cases. I will be available in person
and remotely to teach both attorneys how to be effective, zealous advocates for clients of
the Public Defense office. I will train both attorneys to ensure attorney work conforms with
the Rules of Professional Conduct, Mason County Public Defense Office policy, applicable
statues, and case law.
I will help select and supervise attorneys, provide training and development opportunities,
ensure attorney work is performed effectively, and evaluate performance in an objective
and positive manner. I will also conduct performance evaluations of staff attorneys,
implement career development action plans and training protocols.
I will assist each Public Defense Office staff attorney deflne complex issues, perform legal
research, analyze complex problems, evaluate alternatives and make appropriate case
recommendations. Present statements of fact, law, and argument clearly and logically,
often in front of large groups.
Office Restructuring
I will assist the office administrative assistant in developing and implementing office goals,
objectives, practices, policies, procedures and work standards. I will work closely with the
administrative assistant to develop standard operating procedures for the office and
develop a restructure of staff that makes sense within workload assignments, as well as
budgetary restraints.
2
Attorney and Intern Recruitment
I will contact Paciflc Northwest located law schools for the recruitment process of hiring
attorneys and recruiting interns for the office. I will visit law schools and community events.
I will reach out to the three law schools in Washington, Oregon, and Idaho law schools as
needed. Here is the link to a schedule of recruitment at the Washington State law schools:
https://opd.wa.gov/sites/default/flles/2025-06/000210_WA-OCI-Flyer.pdf
I will utilize the Washington State Office of Public Defense’s Rural Public Defense Program
to assist in recruiting those interested in public defense to the office.
I will effectively represent the department and the County in meetings with governmental
agencies; community groups, various business, professional, and regulatory organizations;
and in meetings with individuals.
As part of my contract with the county, I will independently organize work, set priorities,
meet critical deadlines, and follow up on assignments of the office attorneys and interns.
Implementation of Revised Defense Attorney Case Load Standards
I will work with county stakeholders to establish a case weighting system that will comply
with the newly established WSBA caseload standard reductions. I do not need to do this
independently as Maggie Huston, Administrative Assitant, has reached out to the
Washington State Office of Public Defense to gather resources for them.
I will also attend county meetings as scheduled and needed either in person or remotely to
present my flndings to the county stakeholders. I will reach out to other attorney resources
in the county, state, and country to assist the county in developing a workable policy to
address case load standard concerns.
Last, I will be available to the Administrative Assistant on matters of confiict resolution,
client complaints, budget questions and OPD grant application assistance. I will also
conduct staff meetings with attorneys
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No.
From: CCD Dracobly Ext: 313
Department: Sheriff's Office Briefing: ☒
Action Agenda: ☐
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): Click or tap here to enter text. Agenda Date(s): Click or tap here to enter text.
Internal Review: ☒ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☒ Other
(Please ensure proper internal review channels have been followed, this is the responsibility of the
requesting Department)
Item:
The Mason County Sheriff’s Office (MCSO) was recently awarded a competitive grant from the
Washington Association of Sheriffs and Police Chiefs (WASPC) to expand the County’s Co-Responder
program through the addition of a third Co-Responder team.
Background/Executive Summary:
Grant Award Summary
The current provider for these services is Olympic Health and Recovery Services (OHRS). The intent is
to expand their current contract with Mason County to provide the additional services. Billings for these
services will be based on a monthly reimbursement from WASPC to Mason County.
- Year One (10/1/2025 – 6/30/2026): $176,148.36 (with a local match of $5,400)
- Year Two (7/1/2026 – 6/30/2027): $201,755.80 (with a local match of $32,571.68)
- Total Award: $377,904.16
While our application sought full funding in the amount of $433,080.20 for both years, WASPC was only
able to partially fund Year Two due to statewide demand.
Justification
This request is consistent with both statutory and local policy requirements for Treatment Sales Tax (TST)
funding:
- RCW 82.14.460 authorizes TST funds for mental health and substance use disorder treatment services,
including diversion and early intervention programs.
- Mason County Resolution No. 2021-042, Item 9, allows for:
“Funding for increased criminal justice costs related to substance use or mental illness when treatment is a
component of the response.”
The Co-Responder model is a direct fit for these objectives, reducing jail bookings and emergency room
transports while providing individuals in crisis with immediate access to care.
This request represents an expansion of an already successful program currently operating in Mason
County. The existing Co-Responder initiative has demonstrated measurable impact in resolving crisis
calls in the field, reducing recidivism, and improving public safety outcomes through behavioral health
intervention.
Furthermore, a significant percentage of mental health-related calls for service responded to by the
Sheriff’s Office involve co-occurring substance use. This dual-diagnosis dynamic reinforces the value of
the Co-Responder approach, which provides real-time assessment and linkage to both mental health and
substance abuse services.
This funding request ensures that the program’s success can be sustainably scaled to meet growing
demand in our community.
Associated Costs/Budget Impact (amount, funding source, budget amendment, etc.):
Request for TST Support
To ensure full continuation of the Co-Responder program over the two-year grant term, MCSO is
requesting a TST allocation of $5,400 for Year One and $32,571.68 for Year Two to fulfill the local match
obligations.
Note: These funds will not be required until mid-2026, when the second year of the grant begins.
Public Outreach:
N/A
Requested Action:
Approval for TST $5,400 allocation for Year One (2026) and a $32,571.68 TST allocation for Year Two
(2027) to close the required funding gap and maintain full program operations.
Attachment(s):
2025-2027 TST Funding request
Email from WASPC
Email to Housing and Behavioral Health Board
1
Jason Dracobly
From:Jennifer Beierle
Sent:Monday, July 7, 2025 12:39 PM
To:Jason Dracobly
Subject:FW: TST Funding Request
Attachments:2025-2027 TST funding request.pdf
From: Jennifer Beierle
Sent: Wednesday, July 2, 2025 4:35 PM
To: David Windom <DWindom@masoncountywa.gov>; Melissa Casey <MCasey@masoncountywa.gov>
Cc: Tanessa Noll <TNoll@masoncountywa.gov>; Travis Adams <TAdams@masoncountywa.gov>; Jason Dracobly
<JDracobly@masoncountywa.gov>; Trevor Severance <TSEVERANCE@masoncountywa.gov>
Subject: TST Funding Request
Hi Dave & Melissa,
Attached is the letter to the Housing & Behavioral Health Board requesting Treatment Sales Tax as grant match for
the Co-Responder grant that we received through WASPC.
Please let me know if you need anything else for this request.
Thank you,
Jennifer Beierle
Budget & Finance Manager
Mason County Support Services
411 N 5th St, Shelton, WA 98584
Office: (360) 427-9670 ext. 532
1
Jason Dracobly
From:Trevor Severance
Sent:Thursday, May 1, 2025 5:45 AM
To:Jason Dracobly; Tanessa Noll
Subject:FW: 25-27 MHFR RFA Process
Attachments:Multi-Year Budget Worksheet Template - MHFR 25-27.xlsx
From: Jamie Weimer <jweimer@waspc.org>
Sent: Wednesday, April 30, 2025 3:51 PM
Cc: MHFR <MHFR@waspc.org>
Subject: 25-27 MHFR RFA Process
Good afternoon.
The Washington State Legislature adopted SB 5167, 25-27 fiscal biennium operating appropriations. From our initial
review of the bill, the MHFR program will receive funding for the next biennium. The bill is on the Governor's desk;
however, has not yet been signed. The bulk of the allocation will support programs in Trueblood phases I, II, and III,
meaning more programs will be eligible for these funds. Please note, WASPC will not have our final MHFR budget until
we sign an agreement with the Criminal Justice Training Commission. We have also requested ongoing grant funds from
the Health Care Authority to support co-responder programs outside of Trueblood phases I, II, and III.
As we work through the 25-27 MHFR award process, WASPC is requesting all applicants to review the budget originally
submitted with your application and submit a revised budget that focuses on meeting the basic needs of your program
for maintenance or implementation.
All revised budgets must be submitted using the attached budget worksheet to mhfr@waspc.org. Do not return any
other budget documents or return the budget worksheet in a pdf file. Be sure to include any expenses (indirect) that
may have been omitted from original budget submissions. To keep the award process progressing, we request all revised
budgets by Friday, May 9th.
Sincerely,
Jamie
Jamie Weimer, Projects and Programs Manager
Washington Association of Sheriffs and Police Chiefs
Email: jweimer@waspc.org | Cell: (360) 259-2494
Caution: External Email Warning! This email has originated from outside of the Mason County
Network. Do not click links or open attachments unless you recognize the sender, are expecting the
email, and know the content is safe. If a link sends you to a website where you are asked to validate
using your Account and Password, DO NOT DO SO! Instead, report the incident.
__________________________________________________________________________________________________________
Mason County Housing & Behavioral Health Board
c/o Public Health and Human Services
415 N 6th Street
Shelton, WA 98584
Dear Members of the Housing & Behavioral Health Board,
I am pleased to inform you that Mason County has been awarded grant funding in the amount of
$377,904.16 from the Washington Association of Sheriffs and Police Chiefs (WASPC) to support the
addition of a third Co-Responder team. This expanded program will enhance our ongoing efforts to provide
collaborative, community-based behavioral health crisis response services in partnership with law
enforcement.
The grant funding covers the period from July 1, 2025 through June 30, 2027. The award includes a local
match requirement of $37,971.68 ($5,400 in year 1 and $32,571.68 in year 2). Mason County is requesting
to utilize Treatment Sales Tax (TST) funding to fulfill these match obligations.
We believe the continued investment in Co-Responder teams aligns closely with the goals and priorities of
the Housing & Behavioral Health Advisory Board and the TST program by promoting public safety,
reducing recidivism, and improving outcomes for individuals experiencing behavioral health crisis.
We appreciate your consideration of this funding request and welcome the opportunity to provide
additional information or present this proposal in greater detail at an upcoming meeting.
Thank you for your continued support and dedication to improving housing and behavioral health services
in Mason County.
Sincerely,
Jennifer Beierle
Budget and Finance Manager
Mason County
Mason County Support Services Department
411 North 5th Street
Shelton, WA 98584
360.427.9670 ext. 419
Budget Management
Commissioner Administration
Emergency Management
Facilities, Parks & Trails
Human Resources
Information Services
Labor Relations
Risk Management
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No.
From: Kevin Hanson Ext: 369
Department: Jail Briefing: ☒
Action Agenda: ☐
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): 07/14/25 Agenda Date(s): Click or tap here to enter text.
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other
(This is the responsibility of the requesting Department)
Item:
Jail Prisoner population and Nisqually Update
Background/Executive Summary:
This is a regular update to the Mason County Jail prisoner population. This month we’ve experienced an
increase in the average daily population, which has pushed our population past the operational capacities
that are restricted by our existing staffing. (We have 72% of the budgeted positions filled).
We have been forced to implement short term booking restrictions which prohibit booking of low-level
criminal law violators. Last week, our population was well over our capacity, and we sent excess inmates
to Nisqually. We now have 8 housed there instead of the 2 we had for the last couple months. This
increase will have a financial impact on our budget, and we expect the increased population to continue
throughout the summer months.
The intent of this briefing is to have a discussion with the board to facilitate a collaborative decision about
funding and the desire of the group to continue un-restricted jail bookings, which allow the incarceration
of low-level criminal law violators.
Budget Impact (amount, funding source, budget amendment, etc.):
The monthly cost to house a prisoner at Nisqually is roughly $4,290.
Public Outreach:
NA
Requested Action:
Discussion
Attachment(s):
Nisqually Excell document
Briefing
July 14, 2025
Briefing Items
→ Community Action Council Housing & Essential Needs extension – Melissa Casey
→ Local Solid Waste Financial Assistance Program renewal – Ian Tracy
Discussion Items
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No.
From: Melissa Casey Ext: 404
Department: Public Health Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): 7/14/25 Agenda Date(s): 7/22/25
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other
(Please ensure proper internal review channels have been followed, this is the responsibility of the
requesting Department)
Item: Housing & Essential Needs Program Contract Extension
Background/Executive Summary: The Consolidated Homeless Grant (CHG) contract for the FY26-27
biennium between the Department of Commerce and local governments were not received by the
effective date July 1, 2025. Consequently, execution of subcontracts with the local homeless service
providers has also been delayed, and the contract with the new Housing & Essential Needs (HEN)
provider has not been approved by the BoCC. As a result, there is a gap in service to clients receiving
HEN benefits such as rental assistance, and a new provider has not been approved to transition delivery of
services from the outgoing provider Community Action Council of Lewis, Mason, & Thurston Counties
(CAC). The most efficient and effective method to ensure clients continue to be served in the interim is to
execute a short-term (one-month) amendment with the existing HEN provider for the month of July,
allowing for benefits to be paid for the month of August. The CHG contract and non-profit provider
subcontracts are expected to be executed by the end of July.
Associated Costs/Budget Impact (amount, funding source, budget amendment, etc.):
Funding Source: SFY26 Consolidated Homeless Grant
Impacts: The 2026-2027 Consolidated Homeless Grant has not been fully executed between Mason
County and the Department of Commerce. The alternate fund source is 2163 (Local Document Recording
Fees); however, this would reduce the amount of 2163 available funds in FY27. The award amount for the
FY26-27 HEN provider will be reduced by this amount ($102,780) due to the services being provided by
Community Action Council of Lewis, Mason, & Thurston Counties in July 2025.
Public Outreach: Public Health is receiving calls from HEN clients whose rent has not been paid and the
accrual of late fees, and community partners working with HEN clients have expressed concern and
confusion with the process. Outreach would be conducted by CAC to notify HEN clients and community
partners of the continuation of services.
Requested Action: Move contract amendment to 7/22 action agenda for approval
Attachment(s): Community Action Council Contract #23-048 Amendment #1
1
Contract Between
Mason County and
Community Action Council
Professional Services Contract #23-048
Amendment # 2
IT IS MUTUALLY AGREED THEREFORE: That the Original Contract is hereby amended as follows:
1. PURPOSE: The purpose of this amendment is to extend the contract term by one month and add
funding to support staff and operations for paying August 2025 rents.
2. FUND SOURCE: Consolidated Homeless Grant
3. AMENDMENT TERM: July 1, 2025 – July 31, 2025
4. TOTAL ADDITIONAL AWARD:
Budget Category Total New Budget
HEN Admin $3,780
HEN Rent/Fac Support $84,000
HEN Operations $15,000
Total $102,780
5. SCOPE OF WORK:
a. Follow the CHG Guidelines SFY 2026-2027
b. Follow the Department of Commerce Housing and Essential Needs (HEN) Updates July 2025
ALL OTHER TERMS AND CONDITIONS of the original Contract remain in full force and effect.
IN WITNESS WHEREOF, the undersigned has affixed his/her signature in execution thereof on the ______day
of , 2025.
CONTRACTOR MASON COUNTY
__________________________________ _________________________________
Justin DeFour Sharon Trask, Chair
CEO, Community Action Council of Lewis, Mason County Board of County Commissioners
Mason, and Thurston Counties
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No.
From: Ian Tracy Ext: 544
Department: Public Health Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): July 14th, 2025 Agenda Date(s): July 22nd, 2025
Internal Review: ☒ Finance ☐ Human Resources ☒ Legal ☐ IT ☒ Risk ☐ Other
(This is the responsibility of the requesting Department)
Item: Local Solid Waste Financial Assistance Program Contract Renewal
Background/Executive Summary: This biennial contract with the WA Dept. of Ecology(Ecology) funds
solid waste technical assistance and code enforcement work for 0.75 FTE over 2 years. The contract has
been routed to Legal and Risk for their review.
Budget Impact (amount, funding source, budget amendment, etc.): The total contract amount is
$175,352.00 (75%/25% match). Ecology provides $131,514.00 and Mason County contributes
$43,838.00 from solid waste tipping fees.
Public Outreach: N/A
Requested Action: Permission for Dave Windom, Director of Public Health and Human Services, to sign
the contract on behalf of Mason County.
Attachment(s): Contract
Agreement No. SWMLSWFA-2025-MaCoPH-00298
SOLID WASTE MANAGEMENT LOCAL SOLID WASTE FINANCIAL ASSISTANCE AGREEMENT
BETWEEN
THE STATE OF WASHINGTON DEPARTMENT OF ECOLOGY
AND
MASON COUNTY - PUBLIC HEALTH DEPARTMENT
This is a binding Agreement entered into by and between the state of Washington , Department of Ecology, hereinafter
referred to as “ECOLOGY,” and MASON COUNTY - PUBLIC HEALTH DEPARTMENT, hereinafter referred to as the
“RECIPIENT,” to carry out with the provided funds activities described herein.
SWE Mason Co PH
GENERAL INFORMATION
Project Title:
Total Cost:
Total Eligible Cost:
Ecology Share:
Recipient Share:
The Effective Date of this Agreement is:
The Expiration Date of this Agreement is no later than:
Project Type:
Project Short Description:
Mason County Public Health will spend $175,352.00 to protect human health and the environment by preventing and
correcting violations of solid waste rules and regulations and expects to accomplish this goal by providing technical
assistance, education, compliance monitoring and enforcement when necessary.
Project Long Description:
See the Scope of Work section for more detailed information related to individual Tasks .
Overall Goal:
Provide regional solutions and intergovernmental cooperation ; prevent or minimize environmental contamination through
planning and project implementation; and comply with state and local solid and hazardous waste management plans and
laws.
$175,352.00
$175,352.00
$131,514.00
$43,838.00
07/01/2025
06/30/2027
Solid Waste Enforcement
Docusign Envelope ID: 7E274FD0-DC75-49D8-B8CA-4A26BB6D41FC
Page 2 of 20State of Washington Department of Ecology
Agreement No:
Project Title:
Recipient Name:
SWMLSWFA-2025-MaCoPH-00298
SWE Mason Co PH
MASON COUNTY - PUBLIC HEALTH DEPARTMENT
RECIPIENT INFORMATION
Organization Name:
Federal Tax ID:
UEI Number:SNAXPBGW4VR4
Mailing Address:
Physical Address:
Contacts
Organization Email:
Organization Fax:
MASON COUNTY - PUBLIC HEALTH DEPARTMENT
91-6001354
415 N 6th Street
Shelton, WA 98584
415 N 6th Street
Shelton, Washington 98584
itracy@masoncountywa.gov
(360) 427-7787
Template Version 12/10/2020
Docusign Envelope ID: 7E274FD0-DC75-49D8-B8CA-4A26BB6D41FC
Page 3 of 20State of Washington Department of Ecology
Agreement No:
Project Title:
Recipient Name:
SWMLSWFA-2025-MaCoPH-00298
SWE Mason Co PH
MASON COUNTY - PUBLIC HEALTH DEPARTMENT
Ian Tracy
Environmental Health Manager
415 N 6th Street
Shelton, Washington 98584
Email: itracy@masoncountywa.gov
Phone: (360) 427-9670
Authorized
Signatory
Casey Bingham
Finance Manager
415 North 6th Street
shelton, Washington 98584
Email: caseyb@masoncountywa.gov
Phone: (360) 427-9670
Billing Contact
Project Manager
Authorized
Signatory
David Windom
Director
615 West Alder
Shelton, Washington 98584
Email: dwindom@co.mason.wa.us
Phone: (360) 427-9670
Template Version 12/10/2020
Docusign Envelope ID: 7E274FD0-DC75-49D8-B8CA-4A26BB6D41FC
Page 4 of 20State of Washington Department of Ecology
Agreement No:
Project Title:
Recipient Name:
SWMLSWFA-2025-MaCoPH-00298
SWE Mason Co PH
MASON COUNTY - PUBLIC HEALTH DEPARTMENT
Contacts
Project
Manager
Financial
Manager
Christina Kullberg
PO Box 47775
Olympia, Washington 98504-7775
Email: CKUL461@ecy.wa.gov
Phone: (360) 999-3769
Christina Kullberg
PO Box 47775
Olympia, Washington 98504-7775
Email: CKUL461@ecy.wa.gov
Phone: (360) 999-3769
ECOLOGY INFORMATION
Mailing Address:
Physical Address:
Department of Ecology
Solid Waste Management
PO BOX 47600
Olympia, WA 98504-7600
Solid Waste Management
300 Desmond Drive SE
Lacey, WA 98503
Template Version 12/10/2020
Docusign Envelope ID: 7E274FD0-DC75-49D8-B8CA-4A26BB6D41FC
Page 5 of 20State of Washington Department of Ecology
Agreement No:
Project Title:
Recipient Name:
SWMLSWFA-2025-MaCoPH-00298
SWE Mason Co PH
MASON COUNTY - PUBLIC HEALTH DEPARTMENT
AUTHORIZING SIGNATURES
RECIPIENT agrees to furnish the necessary personnel , equipment, materials, services, and otherwise do all things necessary
for or incidental to the performance of work as set forth in this Agreement .
RECIPIENT acknowledges that they had the opportunity to review the entire Agreement , including all the terms and conditions
of this Agreement, Scope of Work, attachments, and incorporated or referenced documents, as well as all applicable laws,
statutes, rules, regulations, and guidelines mentioned in this Agreement . Furthermore, the RECIPIENT has read, understood,
and accepts all requirements contained within this Agreement .
This Agreement contains the entire understanding between the parties , and there are no other understandings or representations
other than as set forth, or incorporated by reference, herein.
No subsequent modifications or amendments to this agreement will be of any force or effect unless in writing , signed by
authorized representatives of the RECIPIENT and ECOLOGY and made a part of this agreement . ECOLOGY and
RECIPIENT may change their respective staff contacts without the concurrence of either party .
This Agreement shall be subject to the written approval of Ecology’s authorized representative and shall not be binding until so
approved.
The signatories to this Agreement represent that they have the authority to execute this Agreement and bind their respective
organizations to this Agreement.
Washington State
Department of Ecology
Solid Waste Management
Date Date
MASON COUNTY - PUBLIC HEALTH
DEPARTMENT
Peter Lyon
Director
David Windom
By:By:
Template Approved to Form by
Attorney General's Office
Program Manager
Template Version 12/10/2020
Docusign Envelope ID: 7E274FD0-DC75-49D8-B8CA-4A26BB6D41FC
Page 6 of 20State of Washington Department of Ecology
Agreement No:
Project Title:
Recipient Name:
SWMLSWFA-2025-MaCoPH-00298
SWE Mason Co PH
MASON COUNTY - PUBLIC HEALTH DEPARTMENT
SCOPE OF WORK
Task Number:1 Task Cost: $175,352.00
Task Title:Solid Waste Enforcement
Task Description:
Activity - Solid Waste Handling Facility/Site Compliance
RECIPIENT anticipates performing the following work under this activity :
•Compliance monitoring at solid waste handling facilities and sites using the following regulations as applicable to each facility
or site:
o Chapter 173-350 WAC Solid Waste Handling Standards
o Chapter 173-351 WAC Criteria for Municipal Solid Waste Landfills
o Chapter 173-304 WAC Minimum Functional Standards for Solid Waste Handling
o All related local solid waste regulations or codes
•Monitoring of facilities or sites requiring a permit will be accomplished through:
o Issuing or renewing permits
o At least one inspection annually at each permitted facility or site
o Oversight and technical assistance
o Review of groundwater data
o Annual review of financial assurance
•Enforce as necessary
RECIPIENT will complete at least one inspection per calendar year at each permitted solid waste facility . RECIPIENT will
track facilities monitored and include the information in quarterly progress reports, including uploading a copy of inspection
reports conducted in the quarter.
New solid waste permit applications and notices of exemption considered during the grant period for facilities not listed may be
managed under this agreement.
A list of facilities and their permit status is located in the Uploads form on the Application Menu page in EAGL .
Activity: Solid Waste Investigation, Assistance, Enforcement
RECIPIENT anticipates performing the following work under this activity :
•Investigate and resolve solid waste related complaints and concerns
•Offer technical assistance about solid waste regulations and how to prevent violations
•Provide public education about proper handling and disposal methods, and how to prevent violations
•Assist in the proper handling of abandoned or illegally stored junk or nuisance vehicles
•Enforce as necessary
Template Version 12/10/2020
Docusign Envelope ID: 7E274FD0-DC75-49D8-B8CA-4A26BB6D41FC
Page 7 of 20State of Washington Department of Ecology
Agreement No:
Project Title:
Recipient Name:
SWMLSWFA-2025-MaCoPH-00298
SWE Mason Co PH
MASON COUNTY - PUBLIC HEALTH DEPARTMENT
Task Costs Eligible for Reimbursement
•Staff salaries and benefits, and indirect not to exceed 30%
•Mileage or fuel and maintenance charges for vehicle use on task eligible work
•Ordinance development necessary to comply with chapter 173-350 WAC
•Costs not listed here but pre-approved in writing by ECOLOGY
Task Costs Ineligible for Reimbursement
•Costs covered by solid waste facility fees for inspections, permit issuance or renewal
•Site clean-up costs including costs for removal, transportation, and disposal
•Overtime unless the individual spent 100% of their time on LSWFA activities in the core 40-hour work week
•Staff participation in trainings, workshops and or conferences not pre-approved in writing by ECOLOGY
•Costs of membership in civic, business, technical and or professional organizations not pre -approved in writing by
ECOLOGY
•Costs not supported with required documentation
Task Goal Statement:
The goal of the task is to protect human health and the environment by preventing and correcting solid waste violations through
technical assistance and education, compliance monitoring and enforcement when necessary.
Task Expected Outcome:
With the task budget, RECIPIENT estimates,
•140 Properties in compliance (complaints resolved)
•26 SW facility inspections - permitted
•28 SW facility inspections - exempt
•26 Permit issuance/renewal/approval - permitted
•28 Permit issuance/renewal/approval - exempt
Recipient Task Coordinator: Wendy Matthews
Deliverables
Solid Waste Enforcement
Number Description Due Date
1.1 Task Expected Outcomes are the deliverables and achieved incrementally
throughout the biennium.
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Page 8 of 20State of Washington Department of Ecology
Agreement No:
Project Title:
Recipient Name:
SWMLSWFA-2025-MaCoPH-00298
SWE Mason Co PH
MASON COUNTY - PUBLIC HEALTH DEPARTMENT
BUDGET
Funding Distribution EG250414
NOTE: The above funding distribution number is used to identify this specific agreement and budget on payment
remittances and may be referenced on other communications from ECOLOGY. Your agreement may have multiple
funding distribution numbers to identify each budget.
Title:
State
Model Toxics Control Operating Account (MTCOA)
100%
Local Solid Waste Financial Assistance
Type:
Funding Source %:
Description:
FDFund:
Approved Indirect Costs Rate:
Recipient Match %:
InKind Interlocal Allowed:
InKind Other Allowed:
Is this Funding Distribution used to match a federal grant? No
Approved State Indirect Rate: 30%
25%
No
No
Funding Title:
Funding Source:
Funding Expiration Date:
Funding Type:
Funding Effective Date:
SWE Mason Co PH
07/01/2025 06/30/2027
Grant
SWE Mason Co PH Task Total
Solid Waste Enforcement 175,352.00$
175,352.00$Total:
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Page 9 of 20State of Washington Department of Ecology
Agreement No:
Project Title:
Recipient Name:
SWMLSWFA-2025-MaCoPH-00298
SWE Mason Co PH
MASON COUNTY - PUBLIC HEALTH DEPARTMENT
Funding Distribution Summary
Recipient / Ecology Share
Recipient Share Ecology Share TotalRecipient Match %Funding Distribution Name
$$$%131,514.00 175,352.0043,838.0025.00SWE Mason Co PH
Total $$43,838.00 131,514.00 $175,352.00
AGREEMENT SPECIFIC TERMS AND CONDITIONS
N/A
SPECIAL TERMS AND CONDITIONS
If the scope of this Agreement includes recycling activity managed or performed by the RECIPIENT at a recycling center (such
as a transfer station or drop box location) or other locations, ECOLOGY will not reimburse disposal costs for materials
collected or advertised as collected for recycling/reuse or marketed for recycling/reuse under this Agreement , unless approved
in writing by ECOLOGY. RECIPIENT must immediately notify ECOLOGY when the RECIPIENT becomes aware that
disposal of materials occurred or may occur due to the market conditions for recycled/reused materials. ECOLOGY may deny
new costs or require repayment of costs already reimbursed or remove the task from the Agreement or terminate the
Agreement.
ECOLOGY’s Solid Waste Management (SWM) program will implement a reporting assessment for all RECIPIENTs of
grants administered through the SWM program. The assessment determines the RECIPIENT reporting level required
throughout the biennium. If RECIPIENT administrative performance or changes in project circumstances trigger a
reassessment, RECIPIENT will be notified of any changes to administrative requirements .
RECIPIENT shall update the Spending Plan and Outcomes Data Collection form at least quarterly . The Spending Plan and
Outcomes Data Collection form must be completed concurrent with the submittal of each payment Request/Progress Report.
RECIPIENT shall report outcomes in a manner consistent with instructions in the Local Solid Waste Financial Assistance
guidelines.
RECIPIENT must submit within thirty (30) days after the expiration date of this Agreement , all financial (including payment
requests), performance, and other reports required by this Agreement. ECOLOGY shall have the right to deny reimbursement
of payment requests received after this date.
GENERAL FEDERAL CONDITIONS
If a portion or all of the funds for this agreement are provided through federal funding sources or this agreement is
used to match a federal grant award, the following terms and conditions apply to you.
A. CERTIFICATION REGARDING SUSPENSION, DEBARMENT, INELIGIBILITY OR VOLUNTARY
EXCLUSION:
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Agreement No:
Project Title:
Recipient Name:
SWMLSWFA-2025-MaCoPH-00298
SWE Mason Co PH
MASON COUNTY - PUBLIC HEALTH DEPARTMENT
1.The RECIPIENT/CONTRACTOR, by signing this agreement, certifies that it is not suspended, debarred, proposed for
debarment, declared ineligible or otherwise excluded from contracting with the federal government, or from receiving
contracts paid for with federal funds. If the RECIPIENT/CONTRACTOR is unable to certify to the statements
contained in the certification, they must provide an explanation as to why they cannot.
2.The RECIPIENT/CONTRACTOR shall provide immediate written notice to ECOLOGY if at any time the
RECIPIENT/CONTRACTOR learns that its certification was erroneous when submitted or had become erroneous by
reason of changed circumstances.
3.The terms covered transaction, debarred, suspended, ineligible, lower tier covered transaction, participant, person,
primary covered transaction, principal, proposal, and voluntarily excluded, as used in this clause, have the meaning set
out in the Definitions and Coverage sections of rules implementing Executive Order 12549. You may contact
ECOLOGY for assistance in obtaining a copy of those regulations .
4.The RECIPIENT/CONTRACTOR agrees it shall not knowingly enter into any lower tier covered transaction with a
person who is proposed for debarment under the applicable Code of Federal Regulations, debarred, suspended,
declared ineligible, or voluntarily excluded from participation in this covered transaction.
5.The RECIPIENT/CONTRACTOR further agrees by signing this agreement , that it will include this clause titled
“CERTIFICATION REGARDING SUSPENSION, DEBARMENT, INELIGIBILITY OR VOLUNTARY
EXCLUSION” without modification in all lower tier covered transactions and in all solicitations for lower tier covered
transactions.
6.Pursuant to 2CFR180.330, the RECIPIENT/CONTRACTOR is responsible for ensuring that any lower tier covered
transaction complies with certification of suspension and debarment requirements.
7.RECIPIENT/CONTRACTOR acknowledges that failing to disclose the information required in the Code of Federal
Regulations may result in the delay or negation of this funding agreement, or pursuance of legal remedies, including
suspension and debarment.
8.RECIPIENT/CONTRACTOR agrees to keep proof in its agreement file , that it, and all lower tier recipients or
contractors, are not suspended or debarred, and will make this proof available to ECOLOGY before requests for
reimbursements will be approved for payment. RECIPIENT/CONTRACTOR must run a search in
<http://www.sam.gov> and print a copy of completed searches to document proof of compliance.
B. FEDERAL FUNDING ACCOUNTABILITY AND TRANSPARENCY ACT (FFATA) REPORTING
REQUIREMENTS:
CONTRACTOR/RECIPIENT must complete the FFATA Data Collection Form (ECY 070-395) and return it with the
signed agreement to ECOLOGY.
Any CONTRACTOR/RECIPIENT that meets each of the criteria below must report compensation for its five
top executives using the FFATA Data Collection Form .
·Receives more than $30,000 in federal funds under this award.
·Receives more than 80 percent of its annual gross revenues from federal funds.
·Receives more than $25,000,000 in annual federal funds.
Ecology will not pay any invoices until it has received a completed and signed FFATA Data Collection Form . Ecology is
required to report the FFATA information for federally funded agreements , including the required Unique Entity Identifier in
www.sam.gov <http://www.sam.gov/> within 30 days of agreement signature. The FFATA information will be available to
the public at www.usaspending.gov <http://www.usaspending.gov/>.
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Page 11 of 20State of Washington Department of Ecology
Agreement No:
Project Title:
Recipient Name:
SWMLSWFA-2025-MaCoPH-00298
SWE Mason Co PH
MASON COUNTY - PUBLIC HEALTH DEPARTMENT
For more details on FFATA requirements, see www.fsrs.gov <http://www.fsrs.gov/>.
C. FEDERAL FUNDING PROHIBITION ON CERTAIN TELECOMMUNICATIONS OR VIDEO SURVEILLANCE
SERVICES OR EQUIPMENT:
As required by 2 CFR 200.216, federal grant or loan recipients and subrecipients are prohibited from obligating or expending
loan or grant funds to:
1.Procure or obtain;
2.Extend or renew a contract to procure or obtain; or
3.Enter into a contract (or extend or renew a contract) to procure or obtain equipment, services, or systems that use
covered telecommunications equipment, video surveillance services or services as a substantial or essential component
of any system, or as critical technology as part of any system. As described in Public Law 115-232
<https://www.govinfo.gov/content/pkg/PLAW-115publ232/pdf/PLAW-115publ232.pdf>, section 889, covered
telecommunications equipment is telecommunications equipment produced by Huawei Technologies Company or ZTE
Corporation (or any subsidiary or affiliate of such entities ).
Recipients, subrecipients, and borrowers also may not use federal funds to purchase certain prohibited equipment, systems, or
services, including equipment, systems, or services produced or provided by entities identified in section 889, are recorded in
the System for Award Management (SAM) <https://sam.gov/SAM/> exclusion list.
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Page 12 of 20State of Washington Department of Ecology
Agreement No:
Project Title:
Recipient Name:
SWMLSWFA-2025-MaCoPH-00298
SWE Mason Co PH
MASON COUNTY - PUBLIC HEALTH DEPARTMENT
GENERAL TERMS AND CONDITIONS
Pertaining to Grant and Loan Agreements With the state of Washington, Department of Ecology
GENERAL TERMS AND CONDITIONS
For DEPARTMENT OF ECOLOGY GRANTS and LOANS
07/01/2023 Version
1. ADMINISTRATIVE REQUIREMENTS
a) RECIPIENT shall follow the "Administrative Requirements for Recipients of Ecology Grants and Loans – EAGL Edition ."
(https://fortress.wa.gov/ecy/publications/SummaryPages/2301002.html)
b) RECIPIENT shall complete all activities funded by this Agreement and be fully responsible for the proper management of all
funds and resources made available under this Agreement .
c) RECIPIENT agrees to take complete responsibility for all actions taken under this Agreement , including ensuring all
subgrantees and contractors comply with the terms and conditions of this Agreement . ECOLOGY reserves the right to request
proof of compliance by subgrantees and contractors.
d) RECIPIENT’s activities under this Agreement shall be subject to the review and approval by ECOLOGY for the extent and
character of all work and services.
2. AMENDMENTS AND MODIFICATIONS
This Agreement may be altered, amended, or waived only by a written amendment executed by both parties. No subsequent
modification(s) or amendment(s) of this Agreement will be of any force or effect unless in writing and signed by authorized
representatives of both parties. ECOLOGY and the RECIPIENT may change their respective staff contacts and administrative
information without the concurrence of either party.
3. ACCESSIBILITY REQUIREMENTS FOR COVERED TECHNOLOGY
The RECIPIENT must comply with the Washington State Office of the Chief Information Officer , OCIO Policy no. 188,
Accessibility (https://ocio.wa.gov/policy/accessibility) as it relates to “covered technology.” This requirement applies to all
products supplied under the Agreement , providing equal access to information technology by individuals with disabilities,
including and not limited to web sites/pages, web-based applications, software systems, video and audio content, and electronic
documents intended for publishing on Ecology’s public web site .
4. ARCHAEOLOGICAL AND CULTURAL RESOURCES
RECIPIENT shall take all reasonable action to avoid, minimize, or mitigate adverse effects to archaeological and historic
archaeological sites, historic buildings/structures, traditional cultural places, sacred sites, or other cultural resources, hereby
referred to as Cultural Resources.
The RECIPIENT must agree to hold harmless ECOLOGY in relation to any claim related to Cultural Resources discovered ,
disturbed, or damaged due to the RECIPIENT’s project funded under this Agreement .
RECIPIENT shall:
a) Contact the ECOLOGY Program issuing the grant or loan to discuss any Cultural Resources requirements for their project :
• Cultural Resource Consultation and Review should be initiated early in the project planning process and must be completed
prior to expenditure of Agreement funds as required by applicable State and Federal requirements .
* For state funded construction, demolition, or land acquisitions, comply with Governor Executive Order 21-02, Archaeological
and Cultural Resources.
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Agreement No:
Project Title:
Recipient Name:
SWMLSWFA-2025-MaCoPH-00298
SWE Mason Co PH
MASON COUNTY - PUBLIC HEALTH DEPARTMENT
• For projects with any federal involvement, comply with the National Historic Preservation Act of 1966 (Section 106).
b) If required by the ECOLOGY Program, submit an Inadvertent Discovery Plan (IDP) to ECOLOGY prior to implementing
any project that involves field activities. ECOLOGY will provide the IDP form.
RECIPIENT shall:
• Keep the IDP at the project site.
• Make the IDP readily available to anyone working at the project site .
• Discuss the IDP with staff, volunteers, and contractors working at the project site.
• Implement the IDP when Cultural Resources or human remains are found at the project site .
c) If any Cultural Resources are found while conducting work under this Agreement , follow the protocol outlined in the project
IDP.
• Immediately stop work and notify the ECOLOGY Program, who will notify the Department of Archaeology and Historic
Preservation at (360) 586-3065, any affected Tribe, and the local government.
d) If any human remains are found while conducting work under this Agreement , follow the protocol outlined in the project
IDP.
• Immediately stop work and notify the local Law Enforcement Agency or Medical Examiner /Coroner’s Office, the
Department of Archaeology and Historic Preservation at (360) 790-1633, and then the ECOLOGY Program.
e) Comply with RCW 27.53, RCW 27.44, and RCW 68.50.645, and all other applicable local, state, and federal laws
protecting Cultural Resources and human remains.
5. ASSIGNMENT
No right or claim of the RECIPIENT arising under this Agreement shall be transferred or assigned by the RECIPIENT .
6. COMMUNICATION
RECIPIENT shall make every effort to maintain effective communications with the RECIPIENT 's designees, ECOLOGY, all
affected local, state, or federal jurisdictions, and any interested individuals or groups.
7. COMPENSATION
a) Any work performed prior to effective date of this Agreement will be at the sole expense and risk of the RECIPIENT .
ECOLOGY must sign the Agreement before any payment requests can be submitted .
b) Payments will be made on a reimbursable basis for approved and completed work as specified in this Agreement .
c) RECIPIENT is responsible to determine if costs are eligible. Any questions regarding eligibility should be clarified with
ECOLOGY prior to incurring costs. Costs that are conditionally eligible require approval by ECOLOGY prior to expenditure .
d) RECIPIENT shall not invoice more than once per month unless agreed on by ECOLOGY .
e) ECOLOGY will not process payment requests without the proper reimbursement forms , Progress Report and supporting
documentation. ECOLOGY will provide instructions for submitting payment requests .
f) ECOLOGY will pay the RECIPIENT thirty (30) days after receipt of a properly completed request for payment.
g) RECIPIENT will receive payment through Washington State’s Office of Financial Management’s Statewide Payee Desk .
To receive payment you must register as a statewide vendor by submitting a statewide vendor registration form and an IRS W -9
form at website, https://ofm.wa.gov/it-systems/statewide-vendorpayee-services. If you have questions about the vendor
registration process, you can contact Statewide Payee Help Desk at (360) 407-8180 or email PayeeRegistration@ofm.wa.gov.
h) ECOLOGY may, at its sole discretion, withhold payments claimed by the RECIPIENT if the RECIPIENT fails to
satisfactorily comply with any term or condition of this Agreement .
i) Monies withheld by ECOLOGY may be paid to the RECIPIENT when the work described herein , or a portion thereof, has
been completed if, at ECOLOGY's sole discretion, such payment is reasonable and approved according to this Agreement , as
appropriate, or upon completion of an audit as specified herein.
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Agreement No:
Project Title:
Recipient Name:
SWMLSWFA-2025-MaCoPH-00298
SWE Mason Co PH
MASON COUNTY - PUBLIC HEALTH DEPARTMENT
j) RECIPIENT must submit within thirty (30) days after the expiration date of this Agreement, all financial, performance, and
other reports required by this Agreement. Failure to comply may result in delayed reimbursement.
8. COMPLIANCE WITH ALL LAWS
RECIPIENT agrees to comply fully with all applicable federal, state and local laws, orders, regulations, and permits related to
this Agreement, including but not limited to:
a) RECIPIENT agrees to comply with all applicable laws, regulations, and policies of the United States and the State of
Washington which affect wages and job safety .
b) RECIPIENT agrees to be bound by all applicable federal and state laws , regulations, and policies against discrimination.
c) RECIPIENT certifies full compliance with all applicable state industrial insurance requirements .
d) RECIPIENT agrees to secure and provide assurance to ECOLOGY that all the necessary approvals and permits required
by authorities having jurisdiction over the project are obtained. RECIPIENT must include time in their project timeline for the
permit and approval processes.
ECOLOGY shall have the right to immediately terminate for cause this Agreement as provided herein if the RECIPIENT fails to
comply with above requirements.
If any provision of this Agreement violates any statute or rule of law of the state of Washington , it is considered modified to
conform to that statute or rule of law.
9. CONFLICT OF INTEREST
RECIPIENT and ECOLOGY agree that any officer, member, agent, or employee, who exercises any function or responsibility
in the review, approval, or carrying out of this Agreement, shall not have any personal or financial interest, direct or indirect, nor
affect the interest of any corporation, partnership, or association in which he/she is a part, in this Agreement or the proceeds
thereof.
10. CONTRACTING FOR GOODS AND SERVICES
RECIPIENT may contract to buy goods or services related to its performance under this Agreement . RECIPIENT shall award
all contracts for construction, purchase of goods, equipment, services, and professional architectural and engineering services
through a competitive process, if required by State law. RECIPIENT is required to follow procurement procedures that ensure
legal, fair, and open competition.
RECIPIENT must have a standard procurement process or follow current state procurement procedures . RECIPIENT may be
required to provide written certification that they have followed their standard procurement procedures and applicable state law
in awarding contracts under this Agreement .
ECOLOGY reserves the right to inspect and request copies of all procurement documentation , and review procurement
practices related to this Agreement. Any costs incurred as a result of procurement practices not in compliance with state
procurement law or the RECIPIENT's normal procedures may be disallowed at ECOLOGY’s sole discretion .
11. DISPUTES
When there is a dispute with regard to the extent and character of the work, or any other matter related to this Agreement the
determination of ECOLOGY will govern, although the RECIPIENT shall have the right to appeal decisions as provided for
below:
a) RECIPIENT notifies the funding program of an appeal request .
b) Appeal request must be in writing and state the disputed issue(s).
c) RECIPIENT has the opportunity to be heard and offer evidence in support of its appeal .
d) ECOLOGY reviews the RECIPIENT’s appeal.
e) ECOLOGY sends a written answer within ten (10) business days, unless more time is needed, after concluding the review.
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Agreement No:
Project Title:
Recipient Name:
SWMLSWFA-2025-MaCoPH-00298
SWE Mason Co PH
MASON COUNTY - PUBLIC HEALTH DEPARTMENT
The decision of ECOLOGY from an appeal will be final and conclusive , unless within thirty (30) days from the date of such
decision, the RECIPIENT furnishes to the Director of ECOLOGY a written appeal. The decision of the Director or duly
authorized representative will be final and conclusive.
The parties agree that this dispute process will precede any action in a judicial or quasi-judicial tribunal.
Appeals of the Director's decision will be brought in the Superior Court of Thurston County . Review of the Director’s decision
will not be taken to Environmental and Land Use Hearings Office .
Pending final decision of a dispute, the RECIPIENT agrees to proceed diligently with the performance of this Agreement and in
accordance with the decision rendered.
Nothing in this Agreement will be construed to limit the parties’ choice of another mutually acceptable method , in addition to the
dispute resolution procedure outlined above.
12. ENVIRONMENTAL DATA STANDARDS
a) RECIPIENT shall prepare a Quality Assurance Project Plan (QAPP) for a project that collects or uses environmental
measurement data. RECIPIENTS unsure about whether a QAPP is required for their project shall contact the ECOLOGY
Program issuing the grant or loan. If a QAPP is required, the RECIPIENT shall:
• Use ECOLOGY’s QAPP Template/Checklist provided by the ECOLOGY, unless ECOLOGY Quality Assurance (QA)
officer or the Program QA coordinator instructs otherwise.
• Follow ECOLOGY’s Guidelines for Preparing Quality Assurance Project Plans for Environmental Studies , July 2004
(Ecology Publication No. 04-03-030).
• Submit the QAPP to ECOLOGY for review and approval before the start of the work .
b) RECIPIENT shall submit environmental data that was collected on a project to ECOLOGY using the Environmental
Information Management system (EIM), unless the ECOLOGY Program instructs otherwise. The RECIPIENT must confirm
with ECOLOGY that complete and correct data was successfully loaded into EIM , find instructions at:
http://www.ecy.wa.gov/eim.
c) RECIPIENT shall follow ECOLOGY’s data standards when Geographic Information System (GIS) data is collected and
processed. Guidelines for Creating and Accessing GIS Data are available at :
https://ecology.wa.gov/Research-Data/Data-resources/Geographic-Information-Systems-GIS/Standards. RECIPIENT, when
requested by ECOLOGY, shall provide copies to ECOLOGY of all final GIS data layers, imagery, related tables, raw data
collection files, map products, and all metadata and project documentation.
13. GOVERNING LAW
This Agreement will be governed by the laws of the State of Washington , and the venue of any action brought hereunder will be
in the Superior Court of Thurston County.
14. INDEMNIFICATION
ECOLOGY will in no way be held responsible for payment of salaries , consultant's fees, and other costs related to the project
described herein, except as provided in the Scope of Work.
To the extent that the Constitution and laws of the State of Washington permit , each party will indemnify and hold the other
harmless from and against any liability for any or all injuries to persons or property arising from the negligent act or omission of
that party or that party's agents or employees arising out of this Agreement .
15. INDEPENDENT STATUS
The employees, volunteers, or agents of each party who are engaged in the performance of this Agreement will continue to be
employees, volunteers, or agents of that party and will not for any purpose be employees, volunteers, or agents of the other
party.
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Page 16 of 20State of Washington Department of Ecology
Agreement No:
Project Title:
Recipient Name:
SWMLSWFA-2025-MaCoPH-00298
SWE Mason Co PH
MASON COUNTY - PUBLIC HEALTH DEPARTMENT
16. KICKBACKS
RECIPIENT is prohibited from inducing by any means any person employed or otherwise involved in this Agreement to give up
any part of the compensation to which he/she is otherwise entitled to or receive any fee, commission, or gift in return for award
of a subcontract hereunder.
17. MINORITY AND WOMEN’S BUSINESS ENTERPRISES (MWBE)
RECIPIENT is encouraged to solicit and recruit, to the extent possible, certified minority-owned (MBE) and women-owned
(WBE) businesses in purchases and contracts initiated under this Agreement .
Contract awards or rejections cannot be made based on MWBE participation; however, the RECIPIENT is encouraged to
take the following actions, when possible, in any procurement under this Agreement :
a) Include qualified minority and women's businesses on solicitation lists whenever they are potential sources of goods or
services.
b) Divide the total requirements, when economically feasible, into smaller tasks or quantities, to permit maximum participation
by qualified minority and women's businesses.
c) Establish delivery schedules, where work requirements permit, which will encourage participation of qualified minority and
women's businesses.
d) Use the services and assistance of the Washington State Office of Minority and Women 's Business Enterprises (OMWBE)
(866-208-1064) and the Office of Minority Business Enterprises of the U.S. Department of Commerce, as appropriate.
18. ORDER OF PRECEDENCE
In the event of inconsistency in this Agreement, unless otherwise provided herein, the inconsistency shall be resolved by giving
precedence in the following order: (a) applicable federal and state statutes and regulations; (b) The Agreement; (c) Scope of
Work; (d) Special Terms and Conditions; (e) Any provisions or terms incorporated herein by reference, including the
"Administrative Requirements for Recipients of Ecology Grants and Loans"; (f) Ecology Funding Program Guidelines; and (g)
General Terms and Conditions.
19. PRESENTATION AND PROMOTIONAL MATERIALS
ECOLOGY reserves the right to approve RECIPIENT’s communication documents and materials related to the fulfillment of
this Agreement:
a) If requested, RECIPIENT shall provide a draft copy to ECOLOGY for review and approval ten (10) business days prior to
production and distribution.
b) RECIPIENT shall include time for ECOLOGY’s review and approval process in their project timeline .
c) If requested, RECIPIENT shall provide ECOLOGY two (2) final copies and an electronic copy of any tangible products
developed.
Copies include any printed materials, and all tangible products developed such as brochures, manuals, pamphlets, videos, audio
tapes, CDs, curriculum, posters, media announcements, or gadgets with a message, such as a refrigerator magnet, and any
online communications, such as web pages, blogs, and twitter campaigns. If it is not practical to provide a copy, then the
RECIPIENT shall provide a description (photographs, drawings, printouts, etc.) that best represents the item.
Any communications intended for public distribution that uses ECOLOGY’s logo shall comply with ECOLOGY’s graphic
requirements and any additional requirements specified in this Agreement . Before the use of ECOLOGY’s logo contact
ECOLOGY for guidelines.
RECIPIENT shall acknowledge in the communications that funding was provided by ECOLOGY .
20. PROGRESS REPORTING
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Recipient Name:
SWMLSWFA-2025-MaCoPH-00298
SWE Mason Co PH
MASON COUNTY - PUBLIC HEALTH DEPARTMENT
a) RECIPIENT must satisfactorily demonstrate the timely use of funds by submitting payment requests and progress reports to
ECOLOGY. ECOLOGY reserves the right to amend or terminate this Agreement if the RECIPIENT does not document
timely use of funds.
b) RECIPIENT must submit a progress report with each payment request . Payment requests will not be processed without a
progress report. ECOLOGY will define the elements and frequency of progress reports .
c) RECIPIENT shall use ECOLOGY’s provided progress report format.
d) Quarterly progress reports will cover the periods from January 1 through March 31, April 1 through June 30, July 1 through
September 30, and October 1 through December 31. Reports shall be submitted within thirty (30) days after the end of the
quarter being reported.
e) RECIPIENT must submit within thirty (30) days of the expiration date of the project, unless an extension has been approved
by ECOLOGY, all financial, performance, and other reports required by the Agreement and funding program guidelines .
RECIPIENT shall use the ECOLOGY provided closeout report format.
21. PROPERTY RIGHTS
a) Copyrights and Patents. When the RECIPIENT creates any copyrightable materials or invents any patentable property
under this Agreement, the RECIPIENT may copyright or patent the same but ECOLOGY retains a royalty free , nonexclusive,
and irrevocable license to reproduce, publish, recover, or otherwise use the material(s) or property, and to authorize others to
use the same for federal, state, or local government purposes.
b) Publications. When the RECIPIENT or persons employed by the RECIPIENT use or publish ECOLOGY information ;
present papers, lectures, or seminars involving information supplied by ECOLOGY; or use logos, reports, maps, or other data
in printed reports, signs, brochures, pamphlets, etc., appropriate credit shall be given to ECOLOGY.
c) Presentation and Promotional Materials. ECOLOGY shall have the right to use or reproduce any printed or graphic
materials produced in fulfillment of this Agreement , in any manner ECOLOGY deems appropriate. ECOLOGY shall
acknowledge the RECIPIENT as the sole copyright owner in every use or reproduction of the materials .
d) Tangible Property Rights. ECOLOGY's current edition of "Administrative Requirements for Recipients of Ecology Grants
and Loans," shall control the use and disposition of all real and personal property purchased wholly or in part with funds
furnished by ECOLOGY in the absence of state and federal statutes , regulations, or policies to the contrary, or upon specific
instructions with respect thereto in this Agreement .
e) Personal Property Furnished by ECOLOGY. When ECOLOGY provides personal property directly to the RECIPIENT
for use in performance of the project, it shall be returned to ECOLOGY prior to final payment by ECOLOGY . If said property
is lost, stolen, or damaged while in the RECIPIENT's possession, then ECOLOGY shall be reimbursed in cash or by setoff by
the RECIPIENT for the fair market value of such property .
f) Acquisition Projects. The following provisions shall apply if the project covered by this Agreement includes funds for the
acquisition of land or facilities:
1. RECIPIENT shall establish that the cost is fair value and reasonable prior to disbursement of funds provided for in this
Agreement.
2. RECIPIENT shall provide satisfactory evidence of title or ability to acquire title for each parcel prior to disbursement of
funds provided by this Agreement. Such evidence may include title insurance policies, Torrens certificates, or abstracts, and
attorney's opinions establishing that the land is free from any impediment, lien, or claim which would impair the uses intended by
this Agreement.
g) Conversions. Regardless of the Agreement expiration date , the RECIPIENT shall not at any time convert any equipment ,
property, or facility acquired or developed under this Agreement to uses other than those for which assistance was originally
approved without prior written approval of ECOLOGY. Such approval may be conditioned upon payment to ECOLOGY of
that portion of the proceeds of the sale, lease, or other conversion or encumbrance which monies granted pursuant to this
Agreement bear to the total acquisition, purchase, or construction costs of such property.
Template Version 12/10/2020
Docusign Envelope ID: 7E274FD0-DC75-49D8-B8CA-4A26BB6D41FC
Page 18 of 20State of Washington Department of Ecology
Agreement No:
Project Title:
Recipient Name:
SWMLSWFA-2025-MaCoPH-00298
SWE Mason Co PH
MASON COUNTY - PUBLIC HEALTH DEPARTMENT
22. RECORDS, AUDITS, AND INSPECTIONS
RECIPIENT shall maintain complete program and financial records relating to this Agreement , including any engineering
documentation and field inspection reports of all construction work accomplished.
All records shall:
a) Be kept in a manner which provides an audit trail for all expenditures.
b) Be kept in a common file to facilitate audits and inspections.
c) Clearly indicate total receipts and expenditures related to this Agreement .
d) Be open for audit or inspection by ECOLOGY, or by any duly authorized audit representative of the State of Washington ,
for a period of at least three (3) years after the final grant payment or loan repayment, or any dispute resolution hereunder.
RECIPIENT shall provide clarification and make necessary adjustments if any audits or inspections identify discrepancies in the
records.
ECOLOGY reserves the right to audit, or have a designated third party audit, applicable records to ensure that the state has
been properly invoiced. Any remedies and penalties allowed by law to recover monies determined owed will be enforced.
Repetitive instances of incorrect invoicing or inadequate records may be considered cause for termination.
All work performed under this Agreement and any property and equipment purchased shall be made available to ECOLOGY
and to any authorized state, federal or local representative for inspection at any time during the course of this Agreement and for
at least three (3) years following grant or loan termination or dispute resolution hereunder.
RECIPIENT shall provide right of access to ECOLOGY, or any other authorized representative, at all reasonable times, in
order to monitor and evaluate performance, compliance, and any other conditions under this Agreement .
23. RECOVERY OF FUNDS
The right of the RECIPIENT to retain monies received as reimbursement payments is contingent upon satisfactory performance
of this Agreement and completion of the work described in the Scope of Work .
All payments to the RECIPIENT are subject to approval and audit by ECOLOGY , and any unauthorized expenditure(s) or
unallowable cost charged to this Agreement shall be refunded to ECOLOGY by the RECIPIENT .
RECIPIENT shall refund to ECOLOGY the full amount of any erroneous payment or overpayment under this Agreement .
RECIPIENT shall refund by check payable to ECOLOGY the amount of any such reduction of payments or repayments within
thirty (30) days of a written notice. Interest will accrue at the rate of twelve percent (12%) per year from the time ECOLOGY
demands repayment of funds.
Any property acquired under this Agreement , at the option of ECOLOGY, may become ECOLOGY's property and the
RECIPIENT's liability to repay monies will be reduced by an amount reflecting the fair value of such property.
24. SEVERABILITY
If any provision of this Agreement or any provision of any document incorporated by reference shall be held invalid , such
invalidity shall not affect the other provisions of this Agreement which can be given effect without the invalid provision , and to
this end the provisions of this Agreement are declared to be severable .
25. STATE ENVIRONMENTAL POLICY ACT (SEPA)
RECIPIENT must demonstrate to ECOLOGY’s satisfaction that compliance with the requirements of the State Environmental
Policy Act (Chapter 43.21C RCW and Chapter 197-11 WAC) have been or will be met. Any reimbursements are subject to
this provision.
26. SUSPENSION
When in the best interest of ECOLOGY, ECOLOGY may at any time, and without cause, suspend this Agreement or any
portion thereof for a temporary period by written notice from ECOLOGY to the RECIPIENT . RECIPIENT shall resume
performance on the next business day following the suspension period unless another day is specified by ECOLOGY.
Template Version 12/10/2020
Docusign Envelope ID: 7E274FD0-DC75-49D8-B8CA-4A26BB6D41FC
Page 19 of 20State of Washington Department of Ecology
Agreement No:
Project Title:
Recipient Name:
SWMLSWFA-2025-MaCoPH-00298
SWE Mason Co PH
MASON COUNTY - PUBLIC HEALTH DEPARTMENT
27. SUSTAINABLE PRACTICES
In order to sustain Washington’s natural resources and ecosystems , the RECIPIENT is fully encouraged to implement
sustainable practices and to purchase environmentally preferable products under this Agreement .
a) Sustainable practices may include such activities as: use of clean energy, use of double-sided printing, hosting low impact
meetings, and setting up recycling and composting programs.
b) Purchasing may include such items as: sustainably produced products and services, EPEAT registered computers and
imaging equipment, independently certified green cleaning products, remanufactured toner cartridges, products with reduced
packaging, office products that are refillable , rechargeable, and recyclable, 100% post-consumer recycled paper, and toxic free
products.
For more suggestions visit ECOLOGY’s web page, Green Purchasing,
https://ecology.wa.gov/Regulations-Permits/Guidance-technical-assistance/Sustainable-purchasing.
28. TERMINATION
a) For Cause
ECOLOGY may terminate for cause this Agreement with a seven (7) calendar days prior written notification to the
RECIPIENT, at the sole discretion of ECOLOGY, for failing to perform an Agreement requirement or for a material breach of
any term or condition. If this Agreement is so terminated, the parties shall be liable only for performance rendered or costs
incurred in accordance with the terms of this Agreement prior to the effective date of termination .
Failure to Commence Work. ECOLOGY reserves the right to terminate this Agreement if RECIPIENT fails to commence work
on the project funded within four (4) months after the effective date of this Agreement, or by any date mutually agreed upon in
writing for commencement of work, or the time period defined within the Scope of Work .
Non-Performance. The obligation of ECOLOGY to the RECIPIENT is contingent upon satisfactory performance by the
RECIPIENT of all of its obligations under this Agreement. In the event the RECIPIENT unjustifiably fails, in the opinion of
ECOLOGY, to perform any obligation required of it by this Agreement , ECOLOGY may refuse to pay any further funds,
terminate in whole or in part this Agreement, and exercise any other rights under this Agreement .
Despite the above, the RECIPIENT shall not be relieved of any liability to ECOLOGY for damages sustained by ECOLOGY
and the State of Washington because of any breach of this Agreement by the RECIPIENT . ECOLOGY may withhold
payments for the purpose of setoff until such time as the exact amount of damages due ECOLOGY from the RECIPIENT is
determined.
b) For Convenience
ECOLOGY may terminate for convenience this Agreement , in whole or in part, for any reason when it is the best interest of
ECOLOGY, with a thirty (30) calendar days prior written notification to the RECIPIENT, except as noted below. If this
Agreement is so terminated, the parties shall be liable only for performance rendered or costs incurred in accordance with the
terms of this Agreement prior to the effective date of termination .
Non-Allocation of Funds. ECOLOGY’s ability to make payments is contingent on availability of funding . In the event funding
from state, federal or other sources is withdrawn, reduced, or limited in any way after the effective date and prior to the
completion or expiration date of this Agreement, ECOLOGY, at its sole discretion, may elect to terminate the Agreement, in
whole or part, or renegotiate the Agreement, subject to new funding limitations or conditions. ECOLOGY may also elect to
suspend performance of the Agreement until ECOLOGY determines the funding insufficiency is resolved . ECOLOGY may
exercise any of these options with no notification or restrictions, although ECOLOGY will make a reasonable attempt to provide
notice.
In the event of termination or suspension, ECOLOGY will reimburse eligible costs incurred by the RECIPIENT through the
effective date of termination or suspension. Reimbursed costs must be agreed to by ECOLOGY and the RECIPIENT . In no
Template Version 12/10/2020
Docusign Envelope ID: 7E274FD0-DC75-49D8-B8CA-4A26BB6D41FC
Page 20 of 20State of Washington Department of Ecology
Agreement No:
Project Title:
Recipient Name:
SWMLSWFA-2025-MaCoPH-00298
SWE Mason Co PH
MASON COUNTY - PUBLIC HEALTH DEPARTMENT
event shall ECOLOGY’s reimbursement exceed ECOLOGY’s total responsibility under the Agreement and any amendments .
If payments have been discontinued by ECOLOGY due to unavailable funds , the RECIPIENT shall not be obligated to repay
monies which had been paid to the RECIPIENT prior to such termination .
RECIPIENT’s obligation to continue or complete the work described in this Agreement shall be contingent upon availability of
funds by the RECIPIENT's governing body.
c) By Mutual Agreement
ECOLOGY and the RECIPIENT may terminate this Agreement, in whole or in part, at any time, by mutual written agreement.
d) In Event of Termination
All finished or unfinished documents, data studies, surveys, drawings, maps, models, photographs, reports or other materials
prepared by the RECIPIENT under this Agreement, at the option of ECOLOGY, will become property of ECOLOGY and the
RECIPIENT shall be entitled to receive just and equitable compensation for any satisfactory work completed on such
documents and other materials.
Nothing contained herein shall preclude ECOLOGY from demanding repayment of all funds paid to the RECIPIENT in
accordance with Recovery of Funds, identified herein.
29. THIRD PARTY BENEFICIARY
RECIPIENT shall ensure that in all subcontracts entered into by the RECIPIENT pursuant to this Agreement , the state of
Washington is named as an express third party beneficiary of such subcontracts with full rights as such .
30. WAIVER
Waiver of a default or breach of any provision of this Agreement is not a waiver of any subsequent default or breach , and will
not be construed as a modification of the terms of this Agreement unless stated as such in writing by the authorized
representative of ECOLOGY.
End of General Terms and Conditions
Template Version 12/10/2020
Docusign Envelope ID: 7E274FD0-DC75-49D8-B8CA-4A26BB6D41FC
Ecology Solid Waste Management
EAGL Grant Document – Review and Approval Process Router for DocuSign
This router helps indicate completion of document routing steps in the signature
process. When the designated individual identified in the table below has initialed and
finished their part in DocuSign, the next step in the signature workflow is automatically
initiated.
(Person to Receive in Order) Initial Date
Grant Recipient – Primary Contact
Please review the document using the guidance in
the DocuSign email you received. When the
document is ready for your organization’s signature,
please initial the router and finish your step.
Ecology – SWM Statewide Grants Coordinator
Please review the document to confirm it is ready to
be routed to the SWM Program Manager for
Ecology signature. When ready, please initial the
router and finish your step.
Ecology – SWM Grant Manager
Please upload the signed document in EAGL using
the guidance in the DocuSign email you received.
After the signed document is uploaded in EAGL and
the status of the agreement/amendment is
Executed, please initial the router and finish you r
step.
Docusign Envelope ID: 7E274FD0-DC75-49D8-B8CA-4A26BB6D41FC
Mason County Community Development
Briefing
July 14, 2025
Briefing Items
→ Quarterly update – Kell Rowen
→ Program Support position – Kell Rowen
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No.
From: Kell Rowen Ext: 286
Department: Community Development Briefing: ☒
Action Agenda: ☐
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): July 14, 2025 Agenda Date(s): Click or tap here to enter text.
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other
(This is the responsibility of the requesting Department)
Item: Quarterly update on SmartGov (permitting software), Appointment system (for permit submittals),
Average Permit Turn-around Time, Building Inspections, Scanning Project (ARPA funds) and Code
Enforcement.
Background/Executive Summary: DCD will provide an overview of work done to-date on SmartGov;
submittal appointments; permit times, inspections, scanning project and code enforcement.
Budget Impact (amount, funding source, budget amendment, etc.): None
Public Outreach: N/A
Requested Action: Discussion only.
Attachment(s): Permit Turn-around times; SmartGov To-Do list/SG Monthly Report; Scanning Report
Date Completed Topic Description
4/2/2025 MEP Shoreline Question
Added question to MEPs about shorelines to reduce the number of applications that are the wrong
type
4/2/2025 Portal Map Link Added the GIS map to the front of the portal
4/29/2025 MEP Expiration
Extended the standard expiration date as it was set to expire the date the next inspection was due.
Extended to give time to actually schedule inspection. Made changes to all permits with similar
inspection types
5/1/2025 Solar Owner Authorization Added owner authorization forms to all solar permits
5/1/2025 Short Plat Assignment Updated the automatic assignment of short plats to the Planner group rather than specific staff
5/1/2025 Fire Apparatus Access Fee Updated all relevant building permits to correctly auto populate the fire apparatus review fee
5/6/2025 Commercial Sign Permit Added this as a new permit type which can also be applied for online
5/8/2025 Geotech Submittal Changed the name of this submittal item to be more clear
5/8/2025 Various Permit conditions Updated various permitting conditions to reflect code changes and overall need
5/8/2025 FPA Technical Processing Added the technical processing workflow to increase coordination between staff
5/28/2025 Enforcement Workflow
Added workflow step in the system for code enforcement to ensure cases get closed once permits are
finalized.
5/29/2025 Fireworks Fees Fixed the fees so they are paid at submittal rather than issuance
5/29/2025 Cell Tower Inspection card Fixed inspection card so both the property owner and applicant show on the card
6/2/2025 Inspection status fix Fixed the inspection status that was causing an error on 2 inspection types
6/3/2025 Owner authorization Made this a required submittal for solar permits since the owner is rarely the applicant
SmartGov updates put on hold 05/08/25 due to staffing. Only major issues addressed
This report covers the period from 04/01/2025-06/30/2025
DONE
Date Noted Topic Description
7/18/2024 Code ENF Batch Fix Continue to work with Granicus over this
12/28/2023 SEW Create
8/14/2024 COMs Go over edits from Todd then schedule a meeting with JTL (maybe with GMM too)
4/1/2024 Septic condition Add disclaimer condition
4/30/2024 Action Checklists Check in with BLD to see if it is useful. Removed for EH. Talked to BLD, check in with them.
4/30/2024 Address screen Check to make sure wording is right and concise; may not be needed for all permits
5/14/2024 Submittal Links Create section on website for Submittal Requirements and Examples
2/19/2025 History Tab Contact Granicus to get them to explain this to me.
6/17/2024 Parcel Notes Notes on the parcel show in the portal regardless of end dates AND regardless of private or public.
5/17/2024 Submittal Status
The version status of submittals shows as "approved" once we accept if there is no file uploaded. If
there is, it says In review, even after permit is issued.
7/31/2024 Due date calcs
Tech processing does not appear to be calculating correctly. Due date shows before other reviews.
Seems to be calculating based on 1st review done not last
10/11/2023 Inspections Reason Change all to required. Also add Scheduled for in progress.
4/30/2024 Sched Inspection Workshop text. Make more concise and clear. Not much more can be done it seems.
10/13/2023 Signed Conditions Fine tune issuing and signing conditions through portal.
2/7/2024 Inspection Date Sched Auto pops scheduled date when doing results. Turn off?
4/30/2024 Pass with notes Add new inspection type?
1/24/2024 Inspections Clean up inspections list. List should be okay, make sure status is good
4/30/2024 PAR Notes Check how those show on portal
4/30/2024 Receipts Check where are these in the portal
4/30/2024 Inspection card Do directions auto pop from details? Add gate code section?
4/30/2024 EH Report Help fix adhoc report; populate their contact and make sure displaying right. Testing with BLD letter.
10/4/2023 Inspections
Set up so final inspection cannot be done until all others have passed. See if possible to prevent
requests for inspections when others haven't passed
10/4/2023 PLN Inspection Make a general PLN inspection; maybe add a different one for code enf too under permit module
6/13/2023 Main Page Status Clean up needed
2/7/2024 Licensing Look into annual license for fire stuff and EH stuff
10/1/2024 Report for Assessor
They would like to export to excel all septic and well permits during certain timeframes. Would need
to generate an Adhoc report to do so.
9/4/2024 Duration calcs Check which ones are business days and fix. can check by clicking on info button on the workflow
9/4/2024 Previous inspections Tab Look into to see if useful and can update processes
TO DO
9/25/2024 SPIs Would it be useful to have SPIs use the inspection tab?
10/3/2024 Note Types Clean up allowed note types for each type. See JKC how to's
11/6/2024 SHR ADU Consider adding Q of SHR designation, flagging Nat and Cons
11/12/2024 Return to Portal References of "returning app to portal" but can't find how to do that or what it means
12/2/2024 Incomplete Permits Trying to figure out how to clean this up. May be related to Return to portal
12/27/2024 Deficiency Template Try to see if an adhoc report can be created to fill in the usual deficiency email
1/15/2025 FLD Update
1/15/2025 PHC Are we doing this? What's the process
1/17/2025 Portal links We could put in more links to how to's and FAQs directly into the permitting system in the different
1/30/2025 Commercial Dept Split commercial and residential into different departments
1/30/2025 Portal fixes Edit disclaimer text, add portal guidebook.
1/30/2025 Online Permits Spreadsheet
Create a spreadsheet of what permits can be applied online. Replace block text on website and
incorporate into portal. Put most common permits first, less common permits later. Ex. first page is
"Common Applications" then after do "Misc Other Permits" maybe add another category later
4/11/2025 Website ADA Make sure things I have control over are ADA compliant
5/6/2025 L and I Link Add the L and I link to the contactor tab?
SmartGov updates put on hold 05/08/25 due to staffing. Only major issues addressed
This report covers the period from 04/01/2025-06/30/2025
Category Number
Total Permit Types (DCD)70
Permit Available for Online
Application 22
Fully Updated Permits 49
Permits Pending Final Edits 5
Permits Requiring Full Review 15
Number of new online permit
applications 2025*141
Total Online Applications 2025 YTD 726
Total Paper Applications 2025 YTD 821
STATISTICS
*Only includes permit types made available online
since beginning of renewed SmartGov update
project
This report covers the period from 04/01/2025-
06/30/2025
Permit Status Permit Type Permit Number Date Submitted Date Ready To Issue
Case Total
Processing Days
Case Total Clock
Stopped Days
ISSUED
ADDITION OR
REMODEL-
RESIDENTIAL
BLD2025-00243 03/03/2025 04/17/2025 44 46 22
44
ISSUED CARPORT/DECK/
COVERED BLD2025-00265 03/06/2025 04/10/2025 34 36 0 36
ISSUED GARAGE/
STORAGE BLD2025-00189 02/18/2025 04/15/2025 57 42 33 9
ISSUED MANUFACTURED
HOME BLD2025-00068 01/21/2025 04/02/2025 71 71 30 41
ISSUED MANUFACTURED
HOME BLD2025-00069 01/21/2025 04/08/2025 77 78 57 21
ISSUED MANUFACTURED
HOME BLD2025-00278 03/06/2025 04/11/2025 35 32 0 32
ISSUED MANUFACTURED
HOME BLD2025-00309 03/17/2025 04/21/2025 34 36 0 36
ISSUED NEW COMMERCIAL
PERMIT COM2025-00020 03/12/2025 04/30/2025 48 50 24
26
ISSUED NEW COMMERCIAL
PERMIT COM2025-00023 03/18/2025 04/30/2025 42 44 24
20
ISSUED NEW COMMERCIAL
PERMIT COM2025-00024 03/20/2025 04/30/2025 40 42 0
42
ISSUED NEW COMMERCIAL
PERMIT COM2025-00025 03/25/2025 04/21/2025 26 28 0
28
ISSUED NEW COMMERCIAL
PERMIT COM2025-00030 04/16/2025 04/30/2025 14 15 0
15
ISSUED
NEW SINGLE
FAMILY
RESIDENCE
BLD2025-00374 03/26/2025 04/28/2025 32 34 5
29
ISSUED
NEW SINGLE
FAMILY
RESIDENCE
BLD2025-00299 03/13/2025 04/25/2025 42 44 3
41
ISSUED
NEW SINGLE
FAMILY
RESIDENCE
BLD2025-00308 03/14/2025 04/23/2025 39 41 6
35
ISSUED
NEW SINGLE
FAMILY
RESIDENCE
BLD2025-00322 03/18/2025 04/23/2025 35 37 0
37
ISSUED
NEW SINGLE
FAMILY
RESIDENCE
BLD2025-00151 02/06/2025 04/29/2025 83 43 27
16
Average Days to Issuance - Monthly.wrq
ISSUED
NEW SINGLE
FAMILY
RESIDENCE
BLD2025-00187 02/18/2025 04/17/2025 59 59 56
3
ISSUED
NEW SINGLE
FAMILY
RESIDENCE
BLD2025-00194 02/18/2025 04/16/2025 58 58 26
32
ISSUED
NEW SINGLE
FAMILY
RESIDENCE
BLD2024-01221 10/15/2024 04/04/2025 169 169 141
22
ISSUED
NEW SINGLE
FAMILY
RESIDENCE
BLD2025-00015 01/07/2025 04/07/2025 90 90 35
55
TOTAL AVERAGE: 30
Permit Status Permit Type Permit Number Date Submitted Date Ready To Issue
Case Total
Processing Days
Case Total Clock
Stopped Days
ISSUED
ADDITION OR
REMODEL-
RESIDENTIAL
BLD2025-00362 03/25/2025 05/20/2025 55 43 24
19
ISSUED
ADDITION OR
REMODEL-
RESIDENTIAL
BLD2025-00463 04/15/2025 05/14/2025 29 30 0
30
ISSUED
ADDITION OR
REMODEL-
RESIDENTIAL
BLD2025-00502 04/23/2025 05/14/2025 21 22 1
21
ISSUED
ADDITION OR
REMODEL-
RESIDENTIAL
BLD2025-00598 05/15/2025 05/21/2025 6 7 0
7
ISSUED CARPORT/DECK/
COVERED BLD2025-00366 03/25/2025 05/09/2025 44 46 14 32
ISSUED CARPORT/DECK/
COVERED BLD2025-00304 03/13/2025 05/07/2025 54 56 15 41
ISSUED GARAGE/
STORAGE BLD2025-00336 03/18/2025 05/09/2025 51 51 0 51
ISSUED GARAGE/
STORAGE BLD2025-00515 03/09/2025 05/19/2025 70 22 0 22
ISSUED GARAGE/
STORAGE BLD2025-00079 01/23/2025 05/22/2025 119 51 0 51
ISSUED GARAGE/
STORAGE BLD2025-00436 04/09/2025 05/21/2025 42 37 21 16
ISSUED GARAGE/
STORAGE BLD2025-00462 04/15/2025 05/09/2025 24 24 5 19
ISSUED GARAGE/
STORAGE BLD2025-00551 05/06/2025 05/28/2025 22 23 0 23
ISSUED GARAGE/
STORAGE BLD2025-00476 04/07/2025 05/28/2025 51 52 0 52
ISSUED GARAGE/
STORAGE BLD2025-00466 04/15/2025 05/14/2025 29 30 0 30
ISSUED MANUFACTURED
HOME BLD2025-00334 03/18/2025 05/09/2025 51 51 29 22
ISSUED MANUFACTURED
HOME BLD2025-00345 03/20/2025 05/19/2025 59 49 37 12
ISSUED MANUFACTURED
HOME BLD2025-00508 04/24/2025 05/28/2025 34 35 0 35
ISSUED MANUFACTURED
HOME BLD2025-00650 05/27/2025 05/27/2025 0 1 0 1
ISSUED MANUFACTURED
HOME BLD2025-00400 04/01/2025 05/07/2025 36 37 7 30
ISSUED MANUFACTURED
HOME BLD2025-00367 03/25/2025 05/12/2025 47 48 16 32
ISSUED MANUFACTURED
HOME BLD2025-00381 03/28/2025 05/08/2025 40 39 0 39
Average Days to Issuance - Monthly.wrq
ISSUED NEW COMMERCIAL
PERMIT COM2025-00036 04/28/2025 05/19/2025 21 22 0
22
ISSUED
NEW SINGLE
FAMILY
RESIDENCE
BLD2025-00477 04/17/2025 05/13/2025 26 22 0
22
ISSUED
NEW SINGLE
FAMILY
RESIDENCE
BLD2025-00473 04/17/2025 05/29/2025 42 43 20
23
ISSUED
NEW SINGLE
FAMILY
RESIDENCE
BLD2025-00417 04/03/2025 05/12/2025 39 39 0
39
ISSUED
NEW SINGLE
FAMILY
RESIDENCE
BLD2025-00439 04/09/2025 05/12/2025 33 22 0
22
ISSUED
NEW SINGLE
FAMILY
RESIDENCE
BLD2025-00214 02/24/2025 05/01/2025 67 65 40
25
ISSUED
NEW SINGLE
FAMILY
RESIDENCE
BLD2024-01380 11/19/2024 05/14/2025 175 99 97
2
ISSUED
NEW SINGLE
FAMILY
RESIDENCE
BLD2024-01466 12/12/2024 05/16/2025 154 156 98
58
ISSUED
NEW SINGLE
FAMILY
RESIDENCE
BLD2025-00271 03/10/2025 05/09/2025 59 61 23
38
ISSUED
NEW SINGLE
FAMILY
RESIDENCE
BLD2025-00277 03/11/2025 05/08/2025 57 59 13
46
ISSUED
NEW SINGLE
FAMILY
RESIDENCE
BLD2025-00332 03/18/2025 05/19/2025 61 63 28
35
51 44 TOTAL AVERAGE: 29
Permit Status Permit Type Permit Number Date Submitted Date Ready To Issue
Case Total
Processing Days
Case Total Clock
Stopped Days
ISSUED
ADDITION OR
REMODEL-
RESIDENTIAL
BLD2025-00258 03/05/2025 06/02/2025 87 90 51
39
ISSUED
ADDITION OR
REMODEL-
RESIDENTIAL
BLD2025-00432 04/08/2025 06/18/2025 70 22 15
7
ISSUED CARPORT/DECK/
COVERED BLD2025-00629 05/21/2025 06/18/2025 27 29 0 29
ISSUED GARAGE/
STORAGE BLD2025-00441 04/10/2025 06/10/2025 60 62 29 33
ISSUED GARAGE/
STORAGE BLD2025-00375 03/27/2025 06/06/2025 69 72 44 28
ISSUED GARAGE/
STORAGE BLD2025-00145 02/05/2025 06/09/2025 124 53 0 53
ISSUED GARAGE/
STORAGE BLD2025-00498 04/22/2025 06/12/2025 50 52 0 52
ISSUED GARAGE/
STORAGE BLD2025-00544 05/05/2025 06/10/2025 35 37 18 19
ISSUED GARAGE/
STORAGE BLD2025-00557 05/07/2025 06/04/2025 27 29 0 29
ISSUED GARAGE/
STORAGE BLD2025-00588 05/13/2025 06/09/2025 26 27 0 27
ISSUED GARAGE/
STORAGE BLD2025-00582 05/13/2025 06/09/2025 26 28 0 28
ISSUED MANUFACTURED
HOME BLD2025-00587 05/13/2025 06/17/2025 34 36 4 32
ISSUED MANUFACTURED
HOME BLD2025-00583 05/13/2025 06/18/2025 35 28 0 28
ISSUED MANUFACTURED
HOME BLD2025-00573 05/11/2025 06/12/2025 31 32 0 32
ISSUED MANUFACTURED
HOME BLD2025-00499 04/22/2025 06/04/2025 42 44 0 44
ISSUED MANUFACTURED
HOME BLD2025-00626 05/21/2025 06/23/2025 32 22 0 22
ISSUED MANUFACTURED
HOME BLD2025-00489 04/21/2025 06/09/2025 48 47 0 47
ISSUED MANUFACTURED
HOME BLD2025-00467 04/15/2025 06/03/2025 48 48 24 24
ISSUED MANUFACTURED
HOME BLD2025-00175 02/13/2025 06/09/2025 116 112 86 26
ISSUED MANUFACTURED
HOME BLD2025-00470 04/16/2025 06/25/2025 69 52 46 6
ISSUED MANUFACTURED
HOME BLD2025-00471 04/16/2025 06/04/2025 48 37 0 37
ISSUED MANUFACTURED
HOME BLD2025-00359 03/24/2025 06/18/2025 84 37 27 10
Average Days to Issuance - Monthly.wrq
ISSUED NEW COMMERCIAL
PERMIT COM2025-00049 05/27/2025 06/18/2025 21 23 0
23
ISSUED
NEW SINGLE
FAMILY
RESIDENCE
BLD2025-00365 03/25/2025 06/18/2025 83 86 68
18
ISSUED
NEW SINGLE
FAMILY
RESIDENCE
BLD2025-00342 03/20/2025 06/04/2025 74 76 52
24
ISSUED
NEW SINGLE
FAMILY
RESIDENCE
BLD2025-00405 04/01/2025 06/12/2025 71 72 42
30
ISSUED
NEW SINGLE
FAMILY
RESIDENCE
BLD2025-00445 04/10/2025 06/02/2025 52 54 18
36
ISSUED
NEW SINGLE
FAMILY
RESIDENCE
BLD2025-00249 03/04/2025 06/02/2025 88 91 64
27
ISSUED
NEW SINGLE
FAMILY
RESIDENCE
BLD2025-00313 03/17/2025 06/13/2025 86 60 39
21
ISSUED
NEW SINGLE
FAMILY
RESIDENCE
BLD2025-00501 04/23/2025 06/25/2025 62 64 19
45
ISSUED
NEW SINGLE
FAMILY
RESIDENCE
BLD2025-00478 04/17/2025 06/11/2025 54 51 33
18
ISSUED
NEW SINGLE
FAMILY
RESIDENCE
BLD2025-00481 04/18/2025 06/16/2025 58 57 21
36
ISSUED
NEW SINGLE
FAMILY
RESIDENCE
BLD2025-00519 04/28/2025 06/05/2025 37 32 7
25
ISSUED
NEW SINGLE
FAMILY
RESIDENCE
BLD2025-00553 05/06/2025 06/10/2025 34 35 0
35
ISSUED
NEW SINGLE
FAMILY
RESIDENCE
BLD2025-00554 05/07/2025 06/10/2025 33 34 4
30
55 49 TOTAL AVERAGE: 29
Year Month Average Days to Issuance
2022 JAN 120
2022 FEB 104
2022 MAR 134
2022 APR 118
2022 MAY 96
2022 JUN 154
2022 JUL 84
2022 AUG 80
2022 SEP 110
2022 OCT 109
2022 NOV 108
2022 DEC 95
2023 JAN 98
2023 FEB 80
2023 MAR 78
2023 APR 97
2023 MAY 94
2023 JUN 48
2023 JUL 44
2023 AUG 44
2023 SEP 56
2023 OCT 33
2023 NOV 52
2023 DEC 38
2024 JAN 43
2024 FEB 43
2024 MAR 39
2024 APR 36
2024 MAY 36
2024 JUN 35
2024 JUL 41
2024 AUG 37
2024 SEP 36
2024 OCT 38
2024 NOV 37
2024 DEC 37
2025 JAN 25
2025 FEB 28
2025 MAR 31
2025 APR 30
2025 MAY 29
2025 JUN 29
0
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40
60
80
100
120
140
160
180
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20222022202220222022202220222022202220222022202320232023202320232023202320232023202320232023202420242024202420242024202420242024202420242024202520252025202520252025
Average Days to Issuance
Permit Type Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Accessory Dweiling Unit 123201
Addition or Remodel 5281047
Address Request Form 25 22 25 20 24 13
Administrative Determination Letter 000000
Adminstrative Appeal 010000
Administrative Varicance Request 61120101616
Application for Ammendment 000000
Belfair Planned Action 010000
Boundary Line Adjustment 231200
Building Administrative Variance 112010
Bulkhead of Dock - Residential 232333
Carport/ Deck Covered 214032
Cell Tower Upgrade 300152
Change in Tennant 121121
Commercial Sign ---- 40
Common Line Mitigation Plan 121101
Cottage Industry Permit 000202
Declalration of Parcel Combination 6013173
Demo 548676
Development Reg Variance 020100
Event Permit 000000
Flood Damage Prevention Reivew 6 7 8 10 11 7
Forest Practices 002200
Garage/Storage 16 12 15 15 25 22
Geological Review 679578
Grading 042030
Ground Mount Solar 000000
Large Lot Subdivision 000110
Manufactured Home - Residential 18 11 17 25 18 20
Manufactured Home Replacement 000000
Manufactured Modular Structure Commercial 010211
Mason Conditional Env. Permit 000000
Mason Environmental Permit 6211685
Mech/Plumb - Commercial 121223
Mechanical - Residential 67 57 75 56 43 32
Moritorium Waiver or Release 004110
New Commercial Permit 127231
Permit Applications 2025
New SFR 12 15 24 30 29 21
Plat - Subdivision 010000
Plumbing Residential 000000
Pre-Application Meeting 5810394
Repair - Residential 210505
Reroof 17 828222520
Resrource Ordinance Variance 000000
Retaining Wall, Deck Residential 021042
Roof Mount Solar 131413
SEPA 4211695
Shoreline ADU 000000
Shoreline Conditional Use 100012
Shoreline Exemption 335884
Shoreline Substantial Dev 000120
Shoreline Variance 000102
Short Subdivision 000110
Site Pre Inspection 10 612 7 610
Special Use Permits 007000
WRIA Form 5607124
Window Replacement 000000000000
Total 241 217 338 282 306 238 0 00000
Permit Type Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Accessory Dweiling Unit 201123
Addition or Remodel 455156
Address Request Form 27 13 23 19 19 12
Administrative Varicance Request 669101413
Application for Ammendment 000000
Boundary Line Adjustment 000000
Building Administrative Variance 057200
Bulkhead or Dock - Residential 201535
Carport/ Deck Covered 113121
Change in Tennant 010032
Declalration of Parcel Combination 000000
Demo 524145
Development Reg Variance 010000
Flood Damage Prevention Reivew 101112
Forest Practices 000000
Garage/Storage 8 9 4 6 13 9
Geological Review 7291057
Grading 303200
Ground Mount Solar 000000
Larg Lot Subdivision 000000
Manufactured Home - Residential 11 4 10 7 12 12
Manufactured Home Replacement 000000
Manufactured Modular Structure Commercial 000110
Mason Environmental Permit 233624
Mech/Plumb - Commercial 021014
Mechanical - Residential 55 50 62 48 36 26
New Commercial Permit 10 6 0 6 1 1
New SFR 81326141318
Plat - Subdivision 000000
Plumbing Residential 000000
Pre-Application Meeting 100100
Repair - Residential 023212
Reroof 13 626152519
Resrource Ordinance Variance 000000
Retaining Wall, Deck Residential 010032
Roof Mount Solar 001000
SEPA 232114
Shoreline Conditional Use 100000
Shoreline Exemption 232774
Shoreline Substantial Dev 000022
Permit Issuance 2025
Shoreline Variance 000030
Short Subdivision 000000
Site Pre Inspection 221311
Special Use Permits 000000
Total 173 140 207 170 180 164 0 0 0 0 0 0
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No.
From: Kell Rowen Ext: 286
Department: Community Development Briefing: ☒
Action Agenda: ☐
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): July 14, 2025 Agenda Date(s): Click or tap here to enter text.
Internal Review: ☐ Finance ☒ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other
(This is the responsibility of the requesting Department)
Item: Fill the open Program Support position.
Background/Executive Summary: After 23 years with DCD, Kathy Chaussee has accepted a position
with the County’s Budget Office.
Budget Impact (amount, funding source, budget amendment, etc.): None
Public Outreach: N/A
Requested Action: Allow the DCD Director to fill the open position posting internally to the General
Services Union employees.
Attachment(s): None
Action Items:
➢ Advertise a Request for Quotes for the hauling of biosolids and execute a two-year contract with a
total of three one-year automatic renewal options. Any negotiation of pricing in a renewal term
would require board approval.
Discussion Items:
➢ Solid waste recycling and outer station transfer contract
➢ Water/Sewer Utility Rates
➢ Skokomish Valley Road Project
Commissioner Follow-Up Items:
➢ Road Closure Scheduled for August 18th through August 29th for the Bear Creek Dewatto Road –
Culvert Replacements near MP 6.18, 7.43, and 7.94
Upcoming Items:
August 18th – 29th Road Closure for Bear Creek Dewatto Road culvert replacement projects
Near MP 6.18, 7.43 and 7.94
MASON COUNTY PUBLIC WORKS
COMMISSIONER BRIEFING
July 14, 2025
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No.
From: Richard Dickinson, Deputy
Director/U&W Ext: 652
Department: Public Works Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): July 14, 2025 Agenda Date(s): July 22, 2025
Internal Review: ☐ Finance ☐ Human Resources ☒ Legal ☐ IT ☒ Risk ☐ Other
(Please ensure proper internal review channels have been followed, this is the responsibility of the
requesting Department)
Item: Request for Quotes: Biosolid Removal and Disposal (Sludge Hauling Services)
Background/Executive Summary:
The County operates three wastewater treatment facilities—Belfair, North Bay, and Rustlewood, which require
the periodic removal and disposal of biosolids.
In July 2021, Mason County entered a contract with Tribeca Transport, LLC to provide these services. That
contract expired on July 28, 2023. Although it included provisions for automatic renewal, Denali Water
Solutions LLC (which acquired Tribeca) notified the County they would not extend the contract.
In June 2023, the Board approved issuance of an RFQ to secure a new contract. The County solicited bids
twice but received no responses due to a lack of local providers at the time. Since then, new companies are
now known to be operating in the area.
Currently, AAA Septic is providing this service without a formal contract, and the County is paying higher
rates than would likely be secured through a competitive process. With increased vendor availability, staff
believe this is an opportune time to go back out for quotes to secure better pricing and enter into a formal
contract again.
Associated Costs/Budget Impact (amount, funding source, budget amendment, etc.):
Each adopted sewer utility budget includes funds for sludge hauling services.
Public Outreach:
Solicit RFP in Journal, on Builder Exchange and post on County website.
Requested Action:
Recommend the Board authorize Public Works to advertise a Request for Quotes for the hauling of biosolids
and execute a two-year contract with a total of three one-year automatic renewal options. Any negotiation of
pricing in a renewal term would require board approval.
Attachments:
1. Tribeca Letter
2. Draft RFQ
3. Draft Notice
REQUEST FOR QUOTES
MASON COUNTY
DEPARTMENT OF PUBLIC WORKS
SLUDGE HAULING SERVICES
Mason County is currently requesting quotes for the hauling of accumulated sludge from the County’s
Wastewater Treatment Facilities in Belfair, Allyn and Rustlewood to the City of Shelton’s Treatment
Plant located at Fairmount Avenue in Shelton, WA. Performance of work in connection with this
operation shall be for a period of two years with up to three additional (1) year automatic renewals.
Quotes due by 4:00pm on August 21, 2025.
The Request for Quotes is made available as follows:
Free-of-charge access to the Request for Quotes is provided to Vendors by going
to www.bxwa.com and clicking on "Posted Projects", "Public Works", and "Mason County". This
online plan room provides Bidders with fully usable online documents with the ability to: download,
view, print, order full/partial plan sets from numerous reprographic sources, and a free online
digitizer/take-off tool. It is recommended that Bidders “Register” in order to receive automatic e-
mail notification of future addenda and to place themselves on the “Self-Registered Bidders
List". Bidders that do not register will not be automatically notified of addenda and will need to
periodically check the on-line plan room for addenda issued on this project. Contact Builders
Exchange of Washington at (425) 258-1303 should you require assistance with access or registration.
Mason County, in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42
U.S.C. 2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation,
Subtitle A, Office of the Secretary, Part 21, nondiscrimination in federally assisted programs of the
Department of Transportation issued pursuant to such Act, hereby notifies all bidders that it will
affirmatively insure that in any contract entered into pursuant to this advertisement, disadvantaged
business enterprises will be afforded full opportunity to submit bids in response to this invitation and
will not be discriminated against on the grounds of race, color, or national origin in consideration for
an award.
Questions regarding the RFQ or special language services shall be sent via email to
rdickinson@masoncountywa.gov. The Mason County contact will also receive written requests for
clarification and/or interpretation for this Request for Quotes up to seven (7) business days prior to
the due date.
PUBLISH: 2-Times – Shelton-Mason County Journal 7/31/25 & 8/7/25
Jlegals@masoncounty.com
2-Times – Daily Journal of Commerce 7/31/25 & 8/7/25
legals@djc.com
Bill: Mason County
Department of Public Works – U&W Management
100 W Public Works Drive
Shelton, WA 98584
Page 1 of 8
REQUEST FOR QUOTES (RFQ)
MASON COUNTY
DEPARTMENT OF PUBLIC WORKS
SLUDGE HAULING SERVICES
Mason County is currently requesting quotes for the hauling of accumulated sludge from the County’s Wastewater Treatment
Facilities in Belfair, Allyn and Rustlewood; transporting sludge to the City of Shelton’s Treatment Plant located at Fairmount
Avenue in Shelton, Washington. ADDITIONAL TRANSPORTING SITES MAY BE INCLUDED IN THIS CONTRACT
although not anticipated.
The Contractor shall provide all equipment, materials, supplies, and labor to successfully carry out the requirements of this
service agreement. The cost and availability are important considerations in the process of selecting a Contractor, but not the
only considerations. Other factors include responsiveness to the RFQ qualifications, track record of successes at other
municipalities, identification and understanding of the County’s requirements as embodied within this RFQ, and experience
and qualifications of key personnel.
Background and Need
Mason County is responsible for the maintenance and operation of three wastewater treatment facilities: the Belfair WRF
(Belfair), the Rustlewood WTP (Grapeview) and the North Bay/Case Inlet WRF (Allyn). These facilities need routine
hauling of sludge to keep the systems operating effectively. The solids percentage for each of these facilities is expected to be
between 1–4%, which would result in approximately 146,000 to 230,000 gallons of sludge in a single year. The
sludge will be delivered to the City of Shelton treatment facility, where it will be processed into Class A biosolids.
The truck tanks used to haul sludge will be rinsed out prior to taking any sludge from a Mason County facility. The tanks
shall not have any inorganic non-biodegradable items like paper, band-aids, clothing material, or plastics in them prior to
accepting sludge from a Mason County Facility.
Requirements
The original quote (of no more than 6 pages) and four (4) copies must be submitted to Public Works in a sealed envelope by
4:00 p.m. on August 21, 2025
and clearly marked: Sludge Hauling Services. should be delivered to:
Mason County Public Works
Attn: Richard Dickinson
100 W Public Works Drive, Bldg 1
Shelton, WA 98584
Quotes received after the deadline will not be considered. Any quote received after the scheduled closing time shall be
returned to the vendor unopened. Quotes may be sent by mail or turned in personally; however, if sent by mail, the
responsibility for delivering a quote to the County before the deadline is wholly upon the vendor.
A vendor may not withdraw its quote after it is formally opened by a representative from the County.
Vendor shall provide a cost per gallon for the hauling of sludge from each facility to the Shelton Treatment Plant. Vendor
shall include in its quote all applicable local, city, state and federal taxes. It is the vendor’s obligation to state, on their quote
sheet, the correct percentage and total applicable federal, state, city and local taxes. Taxes shall not be imbedded in other
costs in the quote but shall be explicitly expressed.
Page 2 of 8
The cost per gallon will not include the dumping fee. The County will pay the City of Shelton directly for the cost of
processing sludge from County facilities. Any costs to the Vendor to rinse out Vendor trucks prior to receiving the sludge
will be included in the bid price per gallon. This contract is subject to state prevailing wage requirements and Vendor must
pay prevailing wages for all employees working on this job.
Costs
Those submitting quotes do so entirely at their expense. There is no expressed or implied obligation by the Mason County to
reimburse any individual or firm for any costs incurred in preparing or submitting quotes, providing additional information
when requested by the Mason County, or for participating in any selection interviews.
Inquiries
Vendors with questions about the quote or needs language services may contact Richard Dickinson at (360) 427-9670, ext.
652, or by email at rdickinson@masoncountywa.gov. The Mason County contact will also receive written requests for
clarification and/or interpretation for this Request for Quotes up to seven (7) business days prior to the due date.
Proposed Schedule
The following schedule is to inform respondents of the estimated timetable of the quote preparation, evaluation, and award.
Please note the following dates when preparing your quote. The County reserves the right to modify this schedule at its
discretion, deadlines for questions and proposal submissions will never shorten.
Publish RFQ………………………………… July 31,2025 & August 7, 2025
Quote Due ………………………………. Thursday, August 21, 2025, at 4 PM
Anticipated Award Announcement………… Thursday, September 4, 2025
Anticipated Contract Start Date……………. Tuesday, September 25, 2025
Quote Format
In order to thoroughly analyze the responses to the RFQ, vendors are required to prepare their quotes in accordance with the
instructions outlined in this section. Vendors whose quote deviate from these instructions may be considered non-responsive
and may be disqualified at the discretion of Mason County.
Vendors must present their products, services and applicable features in a clear and concise manner that demonstrates the
vendors’ capabilities to satisfy the requirements of this RFQ. Emphasis should be concentrated on accuracy, clarity,
comprehensiveness, and ease of identifying pertinent information and suitability of the product and services. The quote
should be organized into the following major sections. Instructions relative to each section are defined in Quote
Requirements.
Letter of Transmittal
Vendor Profile
Bid Quote “Attachment #1”
Statement of Intent to Pay Prevailing Wage as applicable
Client References
Agreement for hauling of sludge will be for a period beginning upon approval of the applicable contract agreement by the
Public Works Department and expiring two years from that date, with three (3) one-year automatic renewals if there are no
cost changes or request to terminate. If the contractor requests cost changes it must be approved by the Board and be in
writing 60 days before the two-year agreement or renewal meets the expiration date, at that current time.
The Contractor whose quote is accepted shall provide the necessary Performance Bond and Liability Insurance prior
to contract agreement approval. The Contractor shall also provide trip tickets demonstrating volumes hauled per
trip. Such trip tickets shall be submitted to the County with each invoice submittal by the Contractor.
The Contractor shall also provide a Statement of Intent to Pay Prevailing Wages if required.
Page 3 of 8
QUOTE REQUIREMENTS
Vendor Profile
Please provide a vendor profile that indicates the number of staff, year’s established and key personnel. In addition, please
provide relevant experience of your firm in performing similar work.
Bid Quote (Attachment “1”)
The contract award will be based on the cost per gallon to Mason County for hauling sludge including all applicable taxes.
Client References
Please provide a list of at least three municipalities or wastewater utilities that use your services that are comparable in size
and scope to this request. Please include names and phone numbers of responsible individuals who can be contacted.
Performance Bond
The Proposer shall provide Mason County with a Performance Bond or Letter of Credit from a bank or other approved
financial institution in an amount of $10,000.00. Said Bond or Letter of Credit shall be furnished to Mason County on or
before the effective date of this agreement and shall be subject to the approval of the Mason County Prosecuting Attorney.
Wastewater Facility Locations
Services shall be hauled from the following locations:
Belfair WRF North Bay/Case Inlet WRF Rustlewood WWTP
25200 NE SR 3 1001 E Reclamation Ridge Rd. 111 E Rustle Way
Belfair, WA 98528 Allyn, WA 98524 Grapeview, WA 98546
Method of Payment
Payment will be made within 30 days of receipt of invoice delivery to the County, assuming the services provided
were accepted and that proper and correct billing has been received by the Mason County Department of Public
Works/Utilities &Waste Management (100 W Public Works Drive, Shelton, WA 98584) before the 5th of each
month.
Mason County, in accordance with Title VI of the Civil Rights Act of 1964
78 Stat. 252, 42 U.S.C. 2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation, Subtitle
A, Office of the Secretary, Part 21, nondiscrimination in federally assisted programs of the Department of Transportation
issued pursuant to such Act, hereby notifies all bidders that it will affirmatively insure that in any contract entered into
pursuant to this advertisement, disadvantaged business enterprises will be afforded full opportunity to submit bids in
response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in
consideration for an award.
Regulation Compliance Requirements
All materials handling including handling, transportation, storage, deposition, disposal, and utilization will be subject to
current state and county regulatory codes. All activities will be conducted in accordance with applicable codes and their
intent to prevent illegal handling and disposal practices, and the resulting contamination from the same, vector breeding,
hazardous materials handling, and aesthetic and other public nuisances.
Insurance
At a minimum, the Contractor shall provide insurance that meets or exceeds the requirements detailed in "Attachment #2,
Insurance Requirements."
Equipment Inspections
The County shall have the right to conduct an on-site inspection of the Contractor’s equipment prior to award.
Page 4 of 8
Evaluation Criteria
Mason County requires a vendor that is responsive. Please include in your quote the following:
1. Relevant Experience of your firm in performing similar work
2. Schedule Availability
3. Costs of providing the services
4. Outline of intended data reporting procedures for collection
5. References
Final Ranking and Selection
A committee will make a recommendation for the award of the contract to the vendor whose quote is determined to be the
most suitable for the County, considering all the criteria as set forth in this Request for Quotes.
Discussions: Best and Final Proposer
The Committee reserves the right to recommend a vendor for contract award based exclusively upon the written quote,
without further discussions. Should the Committee determine that further discussions would be in the best interest of the
County, the Committee shall establish procedures and schedules for conducting discussions and/or presentations and will
notify specific vendors. When in the best interest of the County, the Committee may permit all qualified vendors, those who
meet the mandatory criteria, to revise their quotes by submitting “best and final” Quote.
Rejection of Quote
Mason County reserves the right to reject any and or all quotes and waive any informality in quotes.
Service Agreement Structure
A negotiated Service Agreement will define the relationship between the County and the selected Contractor. The initial
Agreement will be for a period of 24 months with (3) one-year automatic renewals at the end of the 24 months, unless either
party gives the other written notice of termination or cost changes at least 60-days prior to the end of the relevant term. Any
negotiation of pricing in one of the renewal terms would require an agreement amendment and approval by the Board. A
renewal will not be for less than yearly increments. The Agreement will include specific guarantees and stipulations to be
met by the selected Contractor and the County.
Page 5 of 8
ATTACHMENT #1
BID QUOTE TO
MASON COUNTY
DEPARTMENT OF UTILITIES AND WASTE MANAGEMENT
TO PROVIDE
SLUDGE HAULING SERVICES
Furnish Sludge Hauling Services to the Mason County Department of Public Works as described in the quote information.
Service shall be between the Belfair Wastewater Reclamation Facility located in Belfair, WA, the North Bay/Case Inlet
Wastewater Treatment Facility located in Allyn, WA and the Rustlewood Water and Wastewater Treatment Facility, located
in Grapeview, WA.
BID:
Hauling sludge in compliance with the attached Provisions.
Initial delivery of service shall be within thirty working days after receiving notice to proceed.
Belfair Water Reclamation Facility
Bid price: cost per gallon $
Sales Tax (cost per gallon) $
North Bay/Case Inlet Water Reclamation Facility
Bid price: cost per gallon $
Sales Tax (cost per gallon) $
Rustlewood Wastewater Treatment Plant
Bid price: cost per gallon $
Sales Tax (cost per gallon) $
Bidder’s Service Facility is located at: __________________________________________
Company: Phone:
Address: Email:
________________________
_________________________ Submitted by: ______________________________
Signature
_______________________________
Printed Name and Title
NOTE: Should the Grand Total Amount exceed the budget for this project, the County reserves the right to decrease the work
or make other changes in the work as necessary. Mason County will incorporate the bid quote as part of the Contract
Agreement.
Page 6 of 8
ATTACHMENT #2
INSURANCE REQUIREMENT
For the duration of this Agreement the Contractor shall maintain in effect all insurance as required herein and comply with all
limits, terms and conditions stated therein. Work under this Agreement shall not commence until evidence of all required
insurance and bonding is provided to the County. Evidence of such insurance shall consist of a completed copy of the
Certificate of Insurance signed by the insurance agent for the Contractor and returned to the Mason County Deputy Director
of Utilities/Waste Management. If for any reason, any material change in the coverage occurs during the course of this
Agreement; such change will not become effective until 45 days after Mason County receives written notice of such change.
The policy shall be endorsed and the certificate shall reflect that Mason County is an additional insured on the Contractor’s
general liability policy with respect to activities under this Agreement. The policy shall provide and the certificate reflect
that the insurance afforded applies separately to each insured against whom a claim is made or suit is brought except with
respect to limits of the company’s liability.
It is the responsibility of the Contractor to provide fire insurance for any equipment used by the Contractor. This fire
insurance shall cover the entire replacement value of the equipment insured.
A. MINIMUM Insurance Requirements:
1. Commercial General Liability Insurance using Insurance Services Office “Commercial General Liability” policy form CG
00 01, with an edition date prior to 2004, or the exact equivalent. Coverage for an additional insured shall not be limited
to its vicarious liability. Defense costs must be paid in addition to limits. Limits shall be no less than two million dollars
($2,000,000) per occurrence for all covered losses and no less than five million dollars ($5,000,000) general aggregate, for
bodily injury, personal injury, and property damage, including without limitation, blanket contractual liability.
2. Workers’ Compensation on a state-approved policy form providing statutory benefits as required by law with employer’s
liability limits for the Contractors, with two (2) or more employees and/or volunteers, no less than $1,000,000 per
accident for all covered losses.
3. Business Auto Coverage on ISO Business Auto Coverage form CA 00 01 including owned, non-owned and hired autos,
or the exact equivalent. Limits shall be no less than five million dollars ($5,000,000) per accident, combined single limit.
If Contractor owns no vehicles, this requirement may be satisfied by a non-owned auto endorsement to the general
liability policy described above. If Contractor or the Contractor’s employees will use personal autos in any way on this
project, Contractor shall obtain evidence of personal auto liability coverage for each such person.
4. Contractor’s Pollution Liability Insurance shall be written with limits not less than five million dollars ($5,000,000)
combined single limit per occurrence for bodily injury, personal injury, property damage, cleanup costs and legal defense
expenses.
5. Umbrella or excess liability policies shall provide coverage at least as broad as specified for underlying coverages and
covering those insured in the underlying policies. Coverage shall be “pay on behalf”, with defense costs payable in
addition to policy limits. There shall be no cross-liability exclusion of claims or suits by one insured against another.
B. Certificate of Insurance:
A Certificate of Insurance naming County as the Certificate Holder must be provided to County within five (5) days of
Contract execution.
C. Basic Stipulations:
1. Contractor agrees to endorse third party liability coverage required herein to include as additional insureds County, its
officials, employees, and agents, using ISO endorsement CG 20 10 with an edition date prior to 2004. Contractor also
agrees to require all Contractors, subcontractors, and anyone else involved in this Contractor on behalf of the Contractor
(hereinafter “indemnifying parties”) to comply with these provisions.
2. Contractor agrees to waive rights of recovery against County regardless of the applicability of any insurance proceeds,
Page 7 of 8
and to require all indemnifying parties to do likewise.
3. All insurance coverage maintained or procured by Contractor or required of others by Contractor pursuant to this
Contract shall be endorsed to delete the subrogation condition as to County or must specifically allow the named insured
to waive subrogation prior to a loss.
4. All coverage types and limits required are subject to approval, modification, and additional requirements by County.
Contractor shall not make any reductions in scope or limits of coverage that may affect County’s protection without
County’s prior written consent.
5. Contractor agrees to provide evidence of the insurance required herein, satisfactory to County, consisting of: a)
certificate(s) of insurance evidencing all of the coverages required and, b) an additional insured endorsement to
Contractor’s general liability policy using Insurance Services Office form CG 20 10 with an edition date prior to 2004.
Contractor agrees, upon request by County to provide complete, certified copies of any policies required within 10 days
of such request. County has the right, but not the duty, to obtain any insurance it deems necessary to protect its interests.
Any premium so paid by County shall be charged to and promptly paid by Contractor or deducted from sums due
Contractor. Any actual or alleged failure on the part of County or any other additional insured under these requirements
to obtain proof of insurance required under this Contract in no way waives any right or remedy of County or any
additional insured, in this or in any other regard.
6. It is acknowledged by the parties of this Contract that all insurance coverage required to be provided by Contractor or
indemnifying party, is intended to apply first and on a primary non-contributing basis in relation to any other insurance
or self-insurance available to County.
7. Contractor agrees not to self-insure or to use any self-insured retentions on any portion of the insurance required herein
and further agrees that it will not allow any indemnifying party to self- insure its obligations to the County. If
Contractor’s existing coverage includes a self-insured retention, the self-insured retention must be declared to the
County. The County may review options with Contractor, which may include reduction or elimination of the self-insured
retention, substitution of other coverage, or other solutions.
8. Contractor will renew the required coverage annually as long as County, or its employees or agents face an exposure
from operations of any type pursuant to this Contract. This obligation applies whether or not the Contract is canceled or
terminated for any reason. Termination of this obligation is not effective until County executes a written statement to that
effect.
9. The limits of insurance as described above shall be considered as minimum requirements. Should any coverage carried
by Contractor or a subcontractor of any tier maintain insurance with limits of liability that exceed the required limits or
coverage that is broader than as outlined above, those higher limits and broader coverage shall be deemed to apply for
the benefit of any person or organization included as an additional insured and those limits shall become the required
minimum limits of insurance in all Paragraphs and Sections of this Contract.
10. None of the policies required herein shall be in compliance with these requirements if they include any limiting
endorsement that has not been first submitted to County and approved of in writing.
11. The requirements in this Exhibit supersede all other sections and provisions of this Contract to the extent that any other
section or provision conflicts with or impairs the provisions of this Exhibit.
12. Unless otherwise approved by County, insurance provided pursuant to these requirements shall be by insurers authorized
to do business in Washington and with a minimum A.M. Best rating of A-:VII.
13. All insurance coverage and limits provided by Contractor and available or applicable to this agreement are intended to
apply to the full extent of the policies. Nothing contained in this Contract limits the application of such insurance
coverage.
Page 8 of 8
14. Contractor agrees require insurers, to provide notice to County thirty (30) days prior to cancellation of such liability
coverage or of any material alteration or non-renewal of any such coverage, other than for non-payment of premium.
Contractor shall assure that this provision also applies to any subcontractors, joint ventures or any other party engaged by
or on behalf of contractor in relation to this agreement. Certificate(s) are to reflect that the issuer will provide thirty (30)
days’ notice to County of any cancellation of coverage.
15. County reserves the right at any time during the term of the Contract to change the amounts and types of insurance
required by giving the Contractor ninety (90) days advance written notice of such change. If such change results in
substantial additional cost to the Contractor, the County and Contractor may renegotiate Contractor’s compensation.
16. Requirements of specific coverage features are not intended as limitation on other requirements or as waiver of any
coverage normally provided by any given policy. Specific reference to a coverage feature is for purposes of clarification
only as it pertains to a given issue and is not intended by any party or insured to be all-inclusive.
17. Contractor agrees to provide immediate notice to County of any claim or loss against Contractor arising out of the work
performed under this agreement. County assumes no obligation or liability by such notice but has the right (but not the
duty) to monitor the handling of any such claim or claims if they are likely to involve County.
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Sludge Hauling Services Contract
Agreement No. 2025-05
MASON COUNTY
AND
_____________________
SLUDGE HAULING
PROFESSIONAL SERVICES CONTRACT
This CONTRACT is made and entered into by and between Mason County, hereinafter referred
to as "COUNTY" and ________________, referred to as "CONTRACTOR.”
RECITALS:
WHEREAS, COUNTY desires to retain a person or firm to provide hauling of sludge from the
County’s Wastewater Treatment Facilities in Belfair, Allyn and Rustlewood; and
WHEREAS, CONTRACTOR warrants that it is qualified and competent to render the aforesaid
services.
NOW, THEREFORE, for and in consideration of the CONTRACT made, and the payments to be
made by COUNTY, the parties agree to the following:
Special Conditions
All materials handling including handling, transportation, storage, deposition, disposal, and
utilization will be subject to current state and county regulatory codes. All activities will be
conducted in accordance with applicable codes and their intent to prevent illegal handling and
disposal practices, and the resulting contamination from the same, vector breeding, hazardous
materials handling, and aesthetic and other public nuisances.
General Conditions
Scope of Services:
CONTRACTOR agrees to provide COUNTY the services and any materials as set forth as
identified in “Exhibit A Scope-of-Services,” during the CONTRACT period. No material, labor or
facilities will be furnished by COUNTY, unless otherwise provided for in the CONTRACT.
Performance Period:
The performance period for this CONTRACT shall be for a period of two years from date
acceptance by the Mason County Deputy Director, Public Works/Utilities and Waste
Management, said date being __________.
Term:
Services provided by CONTRACTOR prior to or after the term of this CONTRACT shall be
performed at the expense of CONTRACTOR and are not compensable under this CONTRACT
unless both parties hereto agree to such provision in writing. The term of this CONTRACT may
be extended by mutual consent of the parties; provided, however, that the CONTRACT is in
writing and signed by both parties.
Extension:
After two years the duration of this CONTRACT may be automatically renewed annually up to
three (3) one-year terms for a total contract length of five years unless a written notice of
termination or cost adjustment is requested at least 60-days prior to the end of the relevant
term. Any negotiation of pricing in one of the renewal terms would require an agreement
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Sludge Hauling Services Contract
Agreement No. 2025-05
amendment and approval by the Mason County Board of Commissioners. A renewal will not be
for less than yearly increments.
Compensation:
CONTRACTOR shall pick up sewage from the facilities owned and operated by the County and
transport to receiving facility at the costs stated in “Exhibit B Compensation” dependent on
which facility is serviced.
Independent Contractor:
CONTRACTOR's services shall be furnished by the CONTRACTOR as an independent
contractor, and nothing herein contained shall be construed to create a relationship of employer
- employee. All payments made hereunder and all services performed shall be made and
performed pursuant to this CONTRACT by the CONTRACTOR as an independent contractor.
CONTRACTOR acknowledges that the entire compensation for this CONTRACT is specified in
“Exhibit B Compensation” and the CONTRACTOR is not entitled to any benefits including, but
not limited to: vacation pay, holiday pay, sick leave pay, medical, dental, or other insurance
benefits, or any other rights or privileges afforded to employees of COUNTY. The
CONTRACTOR represents that they maintain a separate place of business, serves clients other
than COUNTY, will report all income and expense accrued under this CONTRACT to the
Internal Revenue Service, and has a tax account with the State of Washington Department of
Revenue for payment of all sales and use and Business and Occupation taxes collected by the
State of Washington.
CONTRACTOR will defend, indemnify and hold harmless COUNTY, its officers, agents or
employees from any loss or expense, including, but not limited to, settlements, judgments,
setoffs, attorneys' fees or costs incurred by reason of claims or demands because of breach of
the provisions of this paragraph.
Taxes:
CONTRACTOR understands and acknowledges that COUNTY will not withhold Federal or
State income taxes. Where required by State or Federal law, the CONTRACTOR authorizes
COUNTY to withhold for any taxes other than income taxes (i.e., Medicare). All compensa tion
received by the CONTRACTOR will be reported to the Internal Revenue Service at the end of
the calendar year in accordance with the applicable IRS regulations. It is the responsibility of
the CONTRACTOR to make the necessary estimated tax payments throughout the year, if any,
and the CONTRACTOR is solely liable for any tax obligation arising from the CONTRACTOR's
performance of this CONTRACT. The CONTRACTOR hereby agrees to indemnify COUNTY
against any demand to pay taxes arising from the CONTRACTOR's failure to pay taxes on
compensation earned pursuant to this CONTRACT.
COUNTY will pay sales and use taxes imposed on goods or services acquired hereunder as
required by law. The CONTRACTOR must pay all other taxes, including, but not limited to,
Business and Occupation Tax, taxes based on the CONTRACTOR's gross or net income, or
personal property to which COUNTY does not hold title. COUNTY is exempt from Federal
Excise Tax.
No Guarantee of Employment:
The performance of all or part of this CONTRACT by the CONTRACTOR shall not operate to
vest any employment rights whatsoever and shall not be deemed to guarantee any employment
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Sludge Hauling Services Contract
Agreement No. 2025-05
of CONTRACTOR or any employee of CONTRACTOR or any sub-contractor or any employee
of any sub-contractor by COUNTY at the present time or in the future.
Accounting and Payment for CONTRACTOR Services:
Payment to the CONTRACTOR for services rendered under this CONTRACT shall be as set
forth in “Exhibit B Compensation.” Where Exhibit “B” requires payments by the COUNTY,
payment shall be based upon written claims supported, unless otherwise provided in Exhibit “B,”
by documentation of units of work actually performed and amounts earned, including, where
appropriate, the actual number of days worked each month, total number of hours for the
month, and the total dollar payment requested, so as to comply with municipal auditing
requirements. Acceptable invoices will be processed within 30 days of receipt.
Unless specifically stated in Exhibit “B” or approved in writing in advance by the official
executing this CONTRACT for COUNTY or his or her designee (hereinafter referred to as the
“Administrative Officer”). COUNTY will not reimburse the CONTRACTOR for any costs or
expenses incurred by the CONTRACTOR in the performance of this CONTRACT. Where
required, COUNTY shall, upon receipt of appropriate documentation, compensate the
CONTRACTOR, no more often than monthly, in accordance with COUNTY’s customary
procedures, pursuant to the fee schedule set forth in Exhibit “B.”
Withholding Payment:
In the event the CONTRACTOR has failed to perform any obligation under this CONTRACT
within the times set forth in this CONTRACT, then COUNTY may, upon written notice, withhold
from amounts otherwise due and payable to CONTRACTOR, without penalty, until such failure
to perform is cured or otherwise adjudicated. Withholding under this clause shall not be
deemed a breach entitling CONTRACTOR to termination or damages, provided that COUNTY
promptly gives notice in writing to the CONTRACTOR of the nature of the default or failure to
perform, and in no case more than ten (10) days after it determines to withhold amounts
otherwise due. A determination of the Administrative Officer set forth in a notice to the
CONTRACTOR of the action required and/or the amount required to cure any alleged failure to
perform shall be deemed conclusive, except to the extent that the CONTRACTOR acts within
the times and in strict accord with the provisions of the Disputes clause of this CONTRACT.
COUNTY may act in accordance with any determination of the Administrative Officer which has
become conclusive under this clause, without prejudice to any other remedy under the
CONTRACT, to take all or any of the following actions: (1) cure any failure or default, (2) to pay
any amount so required to be paid and to charge the same to the account of the
CONTRACTOR, (3) to set off any amount so paid or incurred from amounts due or to become
due the CONTRACTOR. In the event the CONTRACTOR obtains relief upon a claim under the
Disputes clause, no penalty or damages shall accrue to CONTRACTOR by reason of good faith
withholding by COUNTY under this clause.
Labor Standards:
CONTRACTOR agrees to comply with all applicable state and federal requirements, including
but not limited to those pertaining to payment of wages and working conditions, in accordance
with RCW 39.12.040, the Prevailing Wage Act; the Americans with Disabilities Act of 1990; and
the Contract Work Hours and Safety Standards Act providing for weekly payment of prevailing
wages, minimum overtime pay, and providing that no laborer or mechanic shall be required to
work in surroundings or under conditions which are unsanitary, hazardous, or dangerous to
health and safety as determined by regulations promulgated by the Federal Secretary of Labor
and/or the State of Washington.
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Sludge Hauling Services Contract
Agreement No. 2025-05
Assignment and Subcontracting:
The performance of all activities contemplated by this CONTRACT shall be accomplished by
CONTRACTOR. No portion of this CONTRACT may be assigned or subcontracted to any other
individual, firm or entity without the express and prior written approval of COUNTY.
Conflict of Interest:
If at any time prior to commencement of, or during the term of this CONTRACT, CONTRACTOR
or any of its employees involved in the performance of this CONTRACT shall have or develop
an interest in the subject matter of this CONTRACT that is potentially in conflict with the
COUNTY’s interest, then CONTRACTOR shall immediately notify COUNTY of the same. The
notification of COUNTY shall be made with sufficient specificity to enable COUNTY to make an
informed judgment as to whether or not COUNTY’s interest may be compromised in any
manner by the existence of the conflict, actual or potential. Thereafter, COUNTY may require
CONTRACTOR to take reasonable steps to remove the conflict of interest. COUNTY may also
terminate this CONTRACT according to the provisions herein for termination.
Non-Discrimination in Employment:
COUNTY’s policy is to provide equal opportunity in all terms, conditions and privileges of
employment for all qualified applicants and employees without regard to race, color, creed,
religion, national origin, sex, sexual orientation, age, marital status, disability, or veteran status.
CONTRACTOR shall comply with all laws prohibiting discrimination against any employee or
applicant for employment on the grounds of race, color, creed, religion, national origin, sex,
sexual orientation, age, marital status, disability, or veteran status, except where such
constitutes a bona fide occupational qualification.
Furthermore, in those cases in which CONTRACTOR is governed by such laws,
CONTRACTOR shall take affirmative action to insure that applicants are employed, and treated
during employment, without regard to their race, color, creed, religion, national origin, sex, age,
marital status, sexual orientation, disability, or veteran status, except where such constitutes a
bona fide occupational qualification. Such action shall include, but not be limited to: advertising,
hiring, promotions, layoffs or terminations, rate of pay or other forms of compensation benefits,
selection for training including apprenticeship, and participation in recreational and educational
activities. In all solicitations or advertisements for employees placed by them or on their behalf,
CONTRACTOR shall state that all qualified applicants will receive consideration for employment
without regard to race, color, religion, sex or national origin.
The foregoing provisions shall also be binding upon any sub-contractor, provided that the
foregoing provision shall not apply to contracts or sub -contractors for standard commercial
supplies or raw materials, or to sole proprietorships with no employees.
Non-Discrimination in Client Services:
CONTRACTOR shall not discriminate on the grounds of race, color, creed, religion, national
origin, sex, age, marital status, sexual orientation, disability, or veteran status; or deny an
individual or business any service or benefits under this CONTRACT; or subject an individual or
business to segregation or separate treatment in any manner related to his/her/its receipt any
service or services or other benefits provided under this CONTRACT; or deny an individual or
business an opportunity to participate in any program provided by this CONTRACT.
Waiver of Noncompetition:
CONTRACTOR irrevocably waives any existing rights which it may have, by contract or
otherwise, to require another person or corporation to refrain from submitting a proposal to or
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Sludge Hauling Services Contract
Agreement No. 2025-05
performing work or providing supplies to COUNTY, and CONTRACTOR further promises that it
will not in the future, directly or indirectly, induce or solicit any person or corporation to refrain
from submitting a bid or proposal to or from performing work or providing supplies to COUNTY.
Certification Regarding Federal Debarment, Suspension, Ineligibility and Voluntary
Exclusion - Lower Tier Covered Transactions:
CONTRACTOR further certifies, by executing this CONTRACT, that neither it nor its principles
is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily
excluded from participation in this transaction by any Federal department or Agency.
CONTRACTOR also agrees that it shall not knowingly enter into any lower tier covered
transactions (a transaction between CONTRACTOR and any other person) with a person who is
proposed for debarment, debarred, suspended, declared ineligible, or voluntarily excluded from
participation in this covered transaction, and CONTRACTOR agrees to include this clause titled
"Certification Regarding Federal Debarment, Suspension, Ineligibility and Voluntary Exclusion -
Lower Tier Covered Transaction" without modification, in all lower tier covered transactions and
in all solicitations for lower tier transactions.
The "General Service Administration List of Parties Excluded from Federal Procurement or Non -
procurement Programs" is available to research this information at http://epls.arnet.gov/.
Ownership of Items Produced:
All writings, programs, data, public records or other materials prepared by CONTRACTOR
and/or its consultants or sub-contractors, in connection with performance of this CONTRACT,
shall be the sole and absolute property of COUNTY.
When CONTRACTOR creates any copyrightable materials or invents any patentable property,
CONTRACTOR may copyright or patent the same, but COUNTY retains a royalty-free,
nonexclusive and irrevocable license to reproduce, publish, recover, or otherwise use th e
materials or property and to authorize other governments to use the same for state or local
governmental purposes. CONTRACTOR further agrees to make research, notes, and other
work products produced in the performance of this CONTRACT available to COUNTY upon
request.
Patent/Copyright Infringement:
CONTRACTOR will defend and indemnify COUNTY from any claimed action, cause or demand
brought against COUNTY, to the extent such action is based on the claim that information
supplied by the CONTRACTOR infringes any patent or copyright. CONTRACTOR will pay
those costs and damages attributable to any such claims that are finally awarded against
COUNTY in any action. Such defense and payments are conditioned upon the following:
A. CONTRACTOR shall be notified promptly in writing by COUNTY of any notice of such claim.
B. CONTRACTOR shall have the right, hereunder, at its option and expense, to obtain for
COUNTY the right to continue using the information, in the event such claim of infringement, is
made, provided no reduction in performance or loss results to COUNTY.
Confidentiality:
CONTRACTOR, its employees, sub-contractors, and their employees shall maintain the
confidentiality of all information provided by COUNTY or acquired by CONTRACTOR in
performance of this CONTRACT, except upon the prior written consent of COUNTY or an order
entered by a court after having acquired jurisdiction over COUNTY. CONTRACTOR shall
immediately give to COUNTY notice of any judicial proceeding seeking disclosure of such
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Sludge Hauling Services Contract
Agreement No. 2025-05
information. CONTRACTOR shall indemnify and hold harmless COUNTY, its officials, agents
or employees from all loss or expense, including, but not limited to, settlements, judgments,
setoffs, attorneys' fees and costs resulting from CONTRACTOR's breach of this provision.
Right to Review:
This CONTRACT is subject to review by any Federal, State or COUNTY auditor. COUNTY or
its designee shall have the right to review and monitor the financial and service components of
this program by whatever means are deemed expedient by the Administrative Officer or by
COUNTY's Auditor’s Office. Such review may occur with or without notice and may include, but
is not limited to, on-site inspection by COUNTY agents or employees, inspection of all records
or other materials which COUNTY deems pertinent to the CONTRACT and its performance, and
any and all communications with or evaluations by service recipients under this CONTRACT.
CONTRACTOR shall preserve and maintain all financial records and records relating to the
performance of work under this CONTRACT for six (6) years after CONTRACT termination, and
shall make them available for such review, within Mason County, State of Washington, upon
request. CONTRACTOR also agrees to notify the Administrative Officer in advance of any
inspections, audits, or program review by any individual, agency, or governmental unit whose
purpose is to review the services provided within the terms of this CONTRACT. If no advance
notice is given to CONTRACTOR, then CONTRACTOR agrees to notify the Administrative
Officer as soon as it is practical.
Insurance Requirements:
At a minimum, CONTRACTOR shall provide insurance that meets or exceeds the requirements
detailed in “Exhibit C Insurance Requirements.”
Insurance as a Condition of Payment:
Payments due to CONTRACTOR under this CONTRACT are expressly conditioned upon the
CONTRACTOR’s strict compliance with all insurance requirements under this CONTRACT.
Payment to CONTRACTOR shall be suspended in the event of non-compliance. Upon receipt
of evidence of full compliance, payments not otherwise subject to withholding or set-off will be
released to CONTRACTOR.
Proof of Insurance:
A Certificate of Insurance naming COUNTY as the Certificate Holder must be provided to
COUNTY within five (5) days of CONTRACT execution.
Industrial Insurance Waiver:
With respect to the performance of this CONTRACT and as to claims against COUNTY, its
officers, agents and employees, CONTRACTOR expressly waives its immunity under Title 51 of
the Revised Code of Washington, the Industrial Insurance Act, for injuries to its employees and
agrees that the obligations to indemnify, defend and hold harmless provided in this CONTRACT
extend to any claim brought by or on behalf of any employee of CONTRACTOR. This waiver is
mutually negotiated by the parties to this CONTRACT.
CONTRACTOR Commitments, Warranties and Representations:
Any written commitment received from CONTRACTOR concerning this CONTRACT shall be
binding upon CONTRACTOR, unless otherwise specifically provided herein with reference to
this paragraph. Failure of CONTRACTOR to fulfill such a commitment shall render
CONTRACTOR liable for damages to COUNTY. A commitment includes, but is not limited to,
any representation made prior to execution of this CONTRACT, whether or not incorporated
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Sludge Hauling Services Contract
Agreement No. 2025-05
elsewhere herein by reference, as to performance of services or equipment, prices or options
for future acquisition to remain in effect for a fixed period, or warranties.
Defense and Indemnity Contract:
Indemnification by CONTRACTOR. To the fullest extent permitted by law, CONTRACTOR
agrees to indemnify, defend and hold COUNTY and its departments, elected and appointed
officials, employees, agents and volunteers, harmless from and against any and all cla ims,
damages, losses and expenses, including but not limited to court costs, attorney's fees and
alternative dispute resolution costs, for any personal injury, for any bodily injury, sickness,
disease or death and for any damage to or destruction of any property (including the loss of use
resulting therefrom) which 1) are caused in whole or in part by any act or omission, negligent or
otherwise, of the CONTRACTOR, its employees, agents or volunteers or CONTRACTOR's
subcontractors and their employees, agents or volunteers; or 2) are directly or indirectly arising
out of, resulting from, or in connection with performance of this CONTRACT; or 3) are based
upon CONTRACTOR’s or its subcontractors’ use of, presence upon or proximity to the property
of COUNTY. This indemnification obligation of CONTRACTOR shall not apply in the limited
circumstance where the claim, damage, loss or expense is caused by the sole negligence of
COUNTY. This indemnification obligation of the CONTRACTOR shall not be limited in any way
by the Washington State Industrial Insurance Act, RCW Title 51, or by application of any other
workmen's compensation act, disability benefit act or other employee benefit act, and the
CONTRACTOR hereby expressly waives any immunity afforded by such acts. The foregoing
indemnification obligations of the CONTRACTOR are a material inducement to COUNTY to
enter into this CONTRACT, are reflected in CONTRACTOR’s compensation, and have been
mutually negotiated by the parties.
Participation by County – No Waiver. COUNTY reserves the right, but not the obligation, to
participate in the defense of any claim, damages, losses or expenses and such participation
shall not constitute a waiver of CONTRACTOR’s indemnity obligations under this CONTRACT.
Survival of CONTRACTOR’s Indemnity Obligations. CONTRACTOR agrees all
CONTRACTOR’s indemnity obligations shall survive the completion, expiration or termination of
this CONTRACT.
Indemnity by Subcontractors. In the event the CONTRACTOR enters into subcontracts to the
extent allowed under this CONTRACT, CONTRACTOR's subcontractors shall indemnify
COUNTY on a basis equal to or exceeding CONTRACTOR’s indemnity obligations to COUNTY.
Compliance with Applicable Laws, Rules and Regulations:
This CONTRACT shall be subject to all laws, rules, and regulations of the United States of
America, the State of Washington, political subdivisions of the State of Washington and Mason
County. CONTRACTOR also agrees to comply with applicable Federal, State, County or
municipal standards for licensing, certification and operation of facilities and programs, and
accreditation and licensing of individuals.
Administration of Contract:
COUNTY hereby appoints, and CONTRACTOR hereby accepts, the Mason County's Deputy
Director, Public Works/Utilities and Waste, as COUNTY’s representative, hereinafter referred to
as the Administrative Officer, for the purposes of administering the provisions of this
CONTRACT, including COUNTY’s right to receive and act on all reports and documents, and
any auditing performed by the COUNTY related to this CONTRACT.
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Sludge Hauling Services Contract
Agreement No. 2025-05
COUNTY’s Administrative Officer:
Richard Dickinson
Mason County
Deputy Director, Public Works/Utilities and Waste
100 Public Works Drive
Shelton, WA 98584
Phone: (360) 427-9760, Ext. 652
E-mail: rdickinson@masoncountywa.gov
CONTRACTOR's Administrative Officer:
__________________________________
__________________________________
__________________________________
Notice:
Except as set forth elsewhere in the CONTRACT, for all purposes under this CONTRACT
except service of process, notice shall be given by CONTRACTOR to COUNTY’s Administrative
Officer under this CONTRACT. Notices and other communication may be conducted via e-mail,
U.S. mail, fax, hand-delivery or other generally accepted manner including delivery services.
Modifications:
Either party may request changes in the CONTRACT. Any and all agreed modifications, to be
valid and binding upon either party, shall be in writing and signed by both of the parties.
Termination for Default:
If CONTRACTOR defaults by failing to perform any of the obligations of the CONTRACT or
becomes insolvent or is declared bankrupt or commits any act of bankruptcy or insolvency or
makes an assignment for the benefit of creditors, COUNTY may, by depositing written notice to
CONTRACTOR in the U.S. mail, terminate the CONTRACT, and at COUNTY’s option, obtain
performance of the work elsewhere. If the CONTRACT is terminated for default,
CONTRACTOR shall not be entitled to receive any further payments under the CONTRACT
until all work called for has been fully performed. Any extra cost or damage to COUNTY
resulting from such default(s) shall be deducted from any money due or coming due to
CONTRACTOR. CONTRACTOR shall bear any extra expenses incurred by COUNTY in
completing the work, including all increased costs for completing the work, and all damage
sustained, or which may be sustained by COUNTY by reason of such default.
If a notice of termination for default has been issued and it is later determined for any reason
that CONTRACTOR was not in default, the rights and obligations of the parties shall be the
same as if the notice of termination had been issued pursuant to the Termination for Public
Convenience paragraph hereof.
Termination for Public Convenience:
COUNTY may terminate this CONTRACT in whole or in part whenever COUNTY determines, in
its sole discretion, that such termination is in the interests of COUNTY. Whenever the
CONTRACT is terminated in accordance with this paragraph, CONTRACTOR shall be entitled
to payment for actual work performed in compliance with “Exhibit A Scope-of-Services” and
“Exhibit B Compensation.” An equitable adjustment in the CONTRACT price for partially
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Sludge Hauling Services Contract
Agreement No. 2025-05
completed items of work will be made, but such adjustment shall not include provision for loss of
anticipated profit on deleted or uncompleted work. Termination of this CONTRACT by
COUNTY at any time during the term, whether for default or convenience, shall not constitute
breach of CONTRACT by COUNTY.
Termination for Reduced Funding:
COUNTY may terminate this CONTRACT in whole or in part should COUNTY determine, in its
sole discretion, that such termination is necessary due to a decrease in available funding
including State and/or Federal grants. Whenever the CONTRACT is terminated in accordance
with this paragraph, the CONTRACTOR shall be entitled to payment for actual work performed
in compliance with “Exhibit A Scope-of-Services” and “Exhibit B Compensation.”
Disputes:
1. Differences between the CONTRACTOR and COUNTY, arising under and by virtue of the
AGREEMENT shall be brought to the attention of COUNTY at the earliest possible time in
order that such matters may be settled or other appropriate action promptly taken. For
objections that are not made in the manner specified and within the time limits stated, the
records, orders, rulings, instructions, and decisions of the Administrative Officer shall be final
and conclusive.
2. The CONTRACTOR shall not be entitled to additional compensation which otherwise may be
payable, or to extension of time for (1) any act or failure to act by the Administrative Officer of
COUNTY, or (2) the happening of any event or occurrence, unless the CONTRACTOR has
given COUNTY a written Notice of Potential Claim within ten (10) days of the commencement
of the act, failure, or event giving rise to the claim, and before final payment by
COUNTY. The written Notice of Potential Claim shall set forth the reasons for which the
CONTRACTOR believes additional compensation or extension of time is due, the nature of
the cost involved, and insofar as possible, the amount of the potential claim. CONTRACTOR
shall keep full and complete daily records of the work performed, labor and material used,
and all costs and additional time claimed to be additional.
3. The CONTRACTOR shall not be entitled to claim any such additional compensation, or
extension of time, unless within thirty (30) days of the accomplishment of the portion of the
work from which the claim arose, and before final payment by COUNTY, the CONTRACTOR
has given COUNTY a detailed written statement of each element of cost or other
compensation requested and of all elements of additional time required, and copies of any
supporting documents evidencing the amount or the extension of time claimed to be due.
Arbitration:
Other than claims for injunctive relief brought by a party hereto (which may be brought either in
court or pursuant to this arbitration provision), and consistent with the provisions hereinabove,
any claim, dispute or controversy between the parties under, arising out of, or related to this
CONTRACT or otherwise, including issues of specific performance, shall be determined by
arbitration in Shelton, Washington, under the applicable American Arbitration Association (AAA)
rules in effect on the date hereof, as modified by this CONTRACT. There shall be one arbitrator
selected by the parties within ten (10) days of the arbitration demand, or if not, by the AAA or
any other group having similar credentials. Any issue about whether a claim is covered by this
CONTRACT shall be determined by the arbitrator. The arbitrator shall apply substantive law
and may award injunctive relief, equitable relief (including specific performance), or any other
remedy available from a judge, including expenses, costs and attorney fees to the prevailing
party and pre-award interest, but shall not have the power to award punitive damages. The
decision of the arbitrator shall be final and binding and an order confirming the award or
judgment upon the award may be entered in any court having jurisdiction. The parties agree
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that the decision of the arbitrator shall be the sole and exclusive remedy between them
regarding any dispute presented or pled before the arbitrator. At the request of either party
made not later than forty-five (45) days after the arbitration demand, the parties agree to submit
the dispute to nonbinding mediation, which shall not delay the arbitration hearing date; provided,
that either party may decline to mediate and proceed with arbitration.
Any arbitration proceeding commenced to enforce or interpret this CONTRACT shall be brought
within six (6) years after the initial occurrence giving rise to the claim, dispute or issue for which
arbitration is commenced, regardless of the date of discovery or whether the claim, dispute or
issue was continuing in nature. Claims, disputes or issues arising more than six (6) years prior
to a written request or demand for arbitration issued under this Agreement are not subject to
arbitration.
Venue and Choice of Law:
In the event that any litigation should arise concerning the construction or interpretation of any
of the terms of this CONTRACT, the venue of such action of litigation shall be in the courts of
the State of Washington and Mason County. Unless otherwise specified herein, this
CONTRACT shall be governed by the laws of Mason County and the State of Washington.
Severability:
If any term or condition of this CONTRACT or the application thereof to any person(s) or
circumstances is held invalid, such invalidity shall not affect other terms, conditions or
applications which can be given effect without the invalid term, condition or application. To this
end, the terms and conditions of this CONTRACT are declared severable.
Waiver:
Waiver of any breach or condition of this CONTRACT shall not be deemed a waiver of any prior
or subsequent breach. No term or condition of this CONTRACT shall be held to be waived,
modified or deleted except by an instrument, in writing, signed by the parties hereto. The failure
of COUNTY to insist upon strict performance of any of the covenants of this CONTRACT, or to
exercise any option herein conferred in any one or more instances, shall not be construed to be
a waiver or relinquishment of any such, or any other covenants or contracts, but the same shall
be and remain in full force and effect.
Order of Precedence:
A. Exhibit A - Scope of Services
B. Exhibit B - Compensation
C. Exhibit C - Insurance Requirements
D. Exhibit D- Title VI Requirements
E. Request for Proposal
Entire Contract:
This written CONTRACT, comprised of the writings signed or otherwise identified and attached
hereto, represents the entire CONTRACT between the parties and supersedes any prior oral
statements, discussions or understandings between the parties.
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IN WITNESS WHEREOF, COUNTY and CONTRACTOR have executed this CONTRACT as
of the date and year last written below.
CONTRACTOR PUBLIC WORKS DEPARTMENT
MASON COUNTY, WASHINGTON
____________________________________ ____________________________________
Signature Richard Dickinson, Deputy Director,
Public Works /Utilities and Waste
____________________________________
By and Title
Dated: _____________________________ Dated: _____________________________
APPROVED AS TO FORM:
____________________________________
Tim Whitehead, Chief DPA
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Sludge Hauling Services Contract
Agreement No. 2025-05
EXHIBIT A
SCOPE OF SERVICES
A. Transportation and Disposal of Sludge
The Contractor shall transport the sludge/material directly from the County’s Wastewater
Treatment Facilities in Belfair, Allyn and Rustlewood to the City of Shelton’s Treatment Plant or
any other site the County designates. Under no circumstances shall the Contractor be allowed
to make any additional stops in transit to the disposal site to haul any payload other than the
sludge or sewage material.
All hauling and handling equipment and labor shall be provided by the Contractor. Hauling
equipment shall not permit sludge to leak or splash onto roads during the loading or
transportation. Contractor shall be responsible for cleaning up any spilled, leaked, or splashed
sludge or other contents on roads or other areas at or away from the site of Work.
All truck tanks and trailers used for hauling of sludge will be rinsed out prior to taking any sludge
from a Mason County Facility. The tanks shall not have any inorganic bio-degradable items like
paper, band-aids, clothing material, or plastics in them prior to accepting sludge from a Mason
County Facility.
HOURS OF OPERATION: The hours of operation at all facilities are from 8:00 AM until
4:00 PM seven days a week. Special arrangements or emergency service may be required
outside of these hours on an as needed basis. The City of Shelton will only accept sludge
Monday - Thursday and does not accept sludge after 3:00 PM.
The Contractor shall provide copies of the County approved volume based “trip ticket”, by the
fifth (5th) day of each month.
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Agreement No. 2025-05
EXHIBIT B
COMPENSATION
NOTE-include billing/invoice specifics.
A. Compensation:
CONTRACTOR will be compensated based on the amount of sludge hauled and from which
WWTP it was hauled from. There is no minimum amount guaranteed to the CONTRACTOR.
The CONTRACTOR will be paid by the gallon hauled. The price per gallon is dependent on
which facility is serviced, prices shown in the tables below.
BELFAIR WRF (Location - Belfair)
Cost per gallon $
Tax per gallon $
Total cost per gallon $
NORTH BAY/CASE INLET WRF (Location - Allyn)
Cost per gallon $
Tax per gallon $
Total cost per gallon $
RUSTLEWOOD WTP (Location - Grapeview)
Cost per gallon $
Tax per gallon $
Total cost per gallon $
B. Requests for Payment:
1. At a minimum the invoice is to include: performance period; date of submission;
CONTRACTOR's name, remittance address and phone number; number of gallons being billed;
invoice total; and any additional applicable information.
2. Submit via e-mail or hard copy as preferred to:
Richard Dickinson
Mason County
Deputy Director Public Works/Utilities and Waste
100 Public Works Drive
Shelton, WA 98584
Phone: (360) 427-9760 Ext. 652
E-mail: Rdickinson@masoncountywa.gov
3. Payment will be made to CONTRACTOR within thirty (30) days of the receipt of a complete
and accurate invoice
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EXHIBIT C
INSURANCE REQUIREMENTS
For the duration of this Agreement the Contractor shall maintain in effect all insurance as
required herein and comply with all limits, terms and conditions stated therein. Work under this
Agreement shall not commence until evidence of all required insurance and bonding is provided
to the County. Evidence of such insurance shall consist of a completed copy of the Certificate
of Insurance signed by the insurance agent for the Contractor and returned to the Mason
County Deputy Director of Utilities/Waste Management. If for any reason, any material change
in the coverage occurs during the course of this Agreement; such change will not become
effective until 45 days after Mason County receives written notice of such change. The policy
shall be endorsed and the certificate shall reflect that Mason County is an additional insured on
the Contractor’s general liability policy with respect to activities under this Agreement. The
policy shall provide and the certificate reflect that the insurance afforded applies separately to
each insured against whom a claim is made or suit is brought except with respect to limits of the
company’s liability.
It is the responsibility of the Contractor to provide fire insurance for any equipment used by the
Contractor. This fire insurance shall cover the entire replacement value of the equipment
insured.
A. MINIMUM Insurance Requirements:
1. Commercial General Liability Insurance using Insurance Services Office “Commercial
General Liability” policy form CG 00 01, with an edition date prior to 2004, or the exact
equivalent. Coverage for an additional insured shall not be limited to its vicarious liability.
Defense costs must be paid in addition to limits. Limits shall be no less than two million
dollars ($2,000,000) per occurrence for all covered losses and no less than five million dollars
($5,000,000) general aggregate, for bodily injury, personal injury, and property damage,
including without limitation, blanket contractual liability.
2. Workers’ Compensation on a state-approved policy form providing statutory benefits as
required by law with employer’s liability limits for the Contractors, with two (2) or more
employees and/or volunteers, no less than $1,000,000 per accident for all covered losses.
3. Business Auto Coverage on ISO Business Auto Coverage form CA 00 01 including owned,
non-owned and hired autos, or the exact equivalent. Limits shall be no less than five million
dollars ($5,000,000) per accident, combined single limit. If Contractor owns no vehicles, this
requirement may be satisfied by a non-owned auto endorsement to the general liability policy
described above. If Contractor or the Contractor’s employees will use personal autos in any
way on this project, Contractor shall obtain evidence of personal auto liability coverage for
each such person.
4. Contractor’s Pollution Liability Insurance shall be written with limits not less than five million
dollars ($5,000,000) combined single limit per occurrence for bodily injury, personal injury,
property damage, cleanup costs and legal defense expenses.
5. Umbrella or excess liability policies shall provide coverage at least as broad as specified for
underlying coverages and covering those insured in the underlying policies. Coverage shall
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Sludge Hauling Services Contract
Agreement No. 2025-05
be “pay on behalf”, with defense costs payable in addition to policy limits. There shall be no
cross-liability exclusion of claims or suits by one insured against another.
B. Certificate of Insurance:
A Certificate of Insurance naming County as the Certificate Holder must be provided to County
within five (5) days of Contract execution.
C. Basic Stipulations:
1. Contractor agrees to endorse third party liability coverage required herein to include as
additional insureds County, its officials, employees and agents, using ISO endorsement CG
20 10 with an edition date prior to 2004. Contractor also agrees to require all Contractors,
subcontractors, and anyone else involved in this Contractor on behalf of the Contractor
(hereinafter “indemnifying parties”) to comply with these provisions.
2. Contractor agrees to waive rights of recovery against County regardless of the applicability
of any insurance proceeds, and to require all indemnifying parties to do likewise.
3. All insurance coverage maintained or procured by Contractor or required of others by
Contractor pursuant to this Contract shall be endorsed to delete the subrogation condition
as to County, or must specifically allow the named insured to waive subrogation prior to a
loss.
4. All coverage types and limits required are subject to approval, modification and additional
requirements by County. Contractor shall not make any reductions in scope or limits of
coverage that may affect County’s protection without County’s prior written c onsent.
5. Contractor agrees to provide evidence of the insurance required herein, satisfactory to
County, consisting of: a) certificate(s) of insurance evidencing all of the coverages required
and, b) an additional insured endorsement to Contractor’s general liability policy using
Insurance Services Office form CG 20 10 with an edition date prior to 2004. Contractor
agrees, upon request by County to provide complete, certified copies of any policies
required within 10 days of such request. County has the right, but not the duty, to obtain any
insurance it deems necessary to protect its interests. Any premium so paid by County shall
be charged to and promptly paid by Contractor or deducted from sums due Contractor. Any
actual or alleged failure on the part of County or any other additional insured under these
requirements to obtain proof of insurance required under this Contract in no way waives any
right or remedy of County or any additional insured, in this or in any other regard.
6. It is acknowledged by the parties of this Contract that all insurance coverage required to be
provided by Contractor or indemnifying party, is intended to apply first and on a primary non-
contributing basis in relation to any other insurance or self-insurance available to County.
7. Contractor agrees not to self-insure or to use any self-insured retentions on any portion of
the insurance required herein and further agrees that it will not allow any indemnifying party
to self- insure its obligations to County. If Contractor’s existing coverage includes a self-
insured retention, the self-insured retention must be declared to the County. The County
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Agreement No. 2025-05
may review options with Contractor, which may include reduction or elimination of the self-
insured retention, substitution of other coverage, or other solutions.
8. Contractor will renew the required coverage annually as long as County, or its employees or
agents face an exposure from operations of any type pursuant to this Contract. This
obligation applies whether or not the Contract is canceled or terminated for any reason.
Termination of this obligation is not effective until County executes a written statement to
that effect.
9. The limits of insurance as described above shall be considered as minimum requirements.
Should any coverage carried by Contractor or a subcontractor of any tier maintain insurance
with limits of liability that exceed the required limits or coverage that i s broader than as
outlined above, those higher limits and broader coverage shall be deemed to apply for the
benefit of any person or organization included as an additional insured and those limits shall
become the required minimum limits of insurance in all Paragraphs and Sections of this
Contract.
10. None of the policies required herein shall be in compliance with these requirements if they
include any limiting endorsement that has not been first submitted to County and approved
of in writing.
11. The requirements in this Exhibit supersede all other sections and provisions of this Contract
to the extent that any other section or provision conflicts with or impairs the provisions of this
Exhibit.
12. Unless otherwise approved by County, insurance provided pursuant to these requirements
shall be by insurers authorized to do business in Washington and with a minimum A.M. Best
rating of A-:VII.
13. All insurance coverage and limits provided by Contractor and available or applicable to this
agreement are intended to apply to the full extent of the policies. Nothing contained in this
Contract limits the application of such insurance coverage.
14. Contractor agrees require insurers, to provide notice to County thirty (30) days prior to
cancellation of such liability coverage or of any material alteration or non -renewal of any
such coverage, other than for non-payment of premium. Contractor shall assure that this
provision also applies to any subcontractors, joint ventures or any other party engaged by or
on behalf of contractor in relation to this agreement. Certificate(s) are to reflect that the
issuer will provide thirty (30) days’ notice to County of any cancellation of coverage.
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Sludge Hauling Services Contract
Agreement No. 2025-05
15. County reserves the right at any time during the term of the Contract to change the amounts
and types of insurance required by giving the Contractor ninety (90) days advance written
notice of such change. If such change results in substantial additional cost to the Contractor,
the County and Contractor may renegotiate Contractor’s compensation.
16. Requirements of specific coverage features are not intended as limitation on other
requirements or as waiver of any coverage normally provided by any given policy. Specific
reference to a coverage feature is for purposes of clarification only as it pertains to a given
issue and is not intended by any party or insured to be all-inclusive.
17. Contractor agrees to provide immediate notice to County of any claim or loss against
Contractor arising out of the work performed under this agreement. County assumes no
obligation or liability by such notice but has the right (but not the duty) to monitor the
handling of any such claim or claims if they are likely to involve County.
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Agreement No. 2025-05
ATTACHMENT D
TITLE VI REQUIRMENTS
During the performance of this contract, the contractor, for itself, its assignees, and successors in
interest (hereinafter referred to as the "contractor") agrees as follows:
1. Compliance with Regulations: The contractor (hereinafter includes consultants) will comply
with the Acts and the Regulations relative to Non-discrimination in Federally-assisted programs
of the U.S. Department of Transportation, Washington State Department of Transportation, as
they may be amended from time to time, which are herein incorporated by reference and made a
part of this contract.
2. Non-discrimination: The contractor, with regard to the work performed by it during the
contract, will not discriminate on the grounds of race, color, or national origin in the selection
and retention of subcontractors, including procurements of materials and leases of equipment.
The contractor will not participate directly or indirectly in the discrimination prohibited by the
Acts and the Regulations, including employment practices when the contract covers any activity,
project, or program set forth in Appendix B of 49 CFR Part 21.
3. Solicitations for Subcontracts, Including Procurements of Materials and Equipment: In all
solicitations, either by competitive bidding, or negotiation made by the contractor for work to be
performed under a subcontract, including procurements of materials, or leases of equipment,
each potential subcontractor or supplier will be notified by the contractor of the contractor's
obligations under this contract and the Acts and the Regulations relative to Non-discrimination
on the grounds of race, color, or national origin.
4. Information and Reports: The contractor will provide all information and reports required by
the Acts, the Regulations, and directives issued pursuant thereto and will permit access to its
books, records, accounts, other sources of information, and its facilities as may be determined by
the Recipient or the Washington State Department of Transportation to be pertinent to ascertain
compliance with such Acts, Regulations, and instructions. Where any information required of a
contractor is in the exclusive possession of another who fails or refuses to furnish the
information, the contractor will so certify to the Recipient or the Washington State Department
of Transportation, as appropriate, and will set forth what efforts it has made to obtain the
information.
5. Sanctions for Noncompliance: In the event of a contractor's noncompliance with the Non-
discrimination provisions of this contract, the Recipient will impose such contract sanctions as it
or the Washington State Department of Transportation may determine to be appropriate,
including, but not limited to:
a. withholding payments to the contractor under the contract until the contractor complies;
and/or
b. cancelling, terminating, or suspending a contract, in whole or in part.
6. Incorporation of Provisions: The contractor will include the provisions of paragraphs one
through six in every subcontract, including procurements of materials and leases of equipment,
unless exempt by the Acts, the Regulations and directives issued pursuant thereto. The contractor
will take action with respect to any subcontract or procurement as the Recipient or the
Washington State Department of Transportation may direct as a means of enforcing such
provisions including sanctions for noncompliance. Provided, that if the contractor becomes
involved in, or is threatened with litigation by a subcontractor, or supplier because of such
direction, the contractor may request the Recipient to enter into any litigation to protect the
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Agreement No. 2025-05
interests of the Recipient. In addition, the contractor may request the United States to enter into
the litigation to protect the interests of the United States.
During the performance of this contract, the contractor, for itself, its assignees, and successors in
interest (hereinafter referred to as the "contractor") agrees to comply with the following non-
discrimination statutes and authorities; including but not limited to:
Pertinent Non-Discrimination Authorities:
• Title VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000d et seq., 78 stat. 252),
(prohibits discrimination on the basis of race, color, national origin); and 49 CFR Part 21.
• The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970,
(42 U.S.C. § 4601), (prohibits unfair treatment of persons displaced or whose property
has been acquired because of Federal or Federal-aid programs and projects);
• Federal-Aid Highway Act of 1973, (23 U.S.C. § 324 et seq.), (prohibits discrimination on
the basis of sex);
• Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. § 794 et seq.), as amended,
(prohibits discrimination on the basis of disability); and 49 CFR Part 27;
• The Age Discrimination Act of 1975, as amended, (42 U.S.C. § 6101 et seq.), (prohibits
discrimination on the basis of age);
• Airport and Airway Improvement Act of 1982, (49 USC § 471, Section 47123), as
amended, (prohibits discrimination based on race, creed, color, national origin, or sex);
• The Civil Rights Restoration Act of 1987, (PL 100-209), (Broadened the scope, coverage
and applicability of Title VI of the Civil Rights Act of 1964, The Age Discrimination Act
of 1975 and Section 504 of the Rehabilitation Act of 1973, by expanding the definition of
the terms
"programs or activities" to include all of the programs or activities of the Federal-aid
recipients, sub-recipients and contractors, whether such programs or activities are
Federally funded or not);
• Titles II and III of the Americans with Disabilities Act, which prohibit discrimination on
the basis of disability in the operation of public entities, public and private transportation
systems, places of public accommodation, and certain testing entities (42 U.S.C. §§
12131-12189) as implemented by Department of Transportation regulations at 49 C.F.R.
parts 37 and 38;
• The Federal Aviation Administration's Non-discrimination statute (49 U.S.C. § 47123)
(prohibits discrimination on the basis of race, color, national origin, and sex);
• Executive Order 12898, Federal Actions to Address Environmental Justice in Minority
Populations and Low-Income Populations, which ensures Non-discrimination against
minority populations by discouraging programs, policies, and activities with
disproportionately high and adverse human health or environmental effects on minority
and low-income populations;
• Executive Order 13166, Improving Access to Services for Persons with Limited English
Proficiency, and resulting agency guidance, national origin discrimination includes
discrimination because of Limited English proficiency (LEP). To ensure compliance with
Title VI, you must take reasonable steps to ensure that LEP persons have meaningful
access to your programs (70 Fed. Reg. at 74087 to 74100);
• Title IX of the Education Amendments of 1972, as amended, which prohibits you from
discriminating because of sex in education programs or activities (20 U.S.C. 1681 et seq).
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Sludge Hauling Services Contract
Agreement No. 2025-05
EXHIBIT E
MASON COUNTY
DEPARTMENT OF PUBLIC WORKS
REQUEST FOR PROPOSALS
SLUDGE HAULING SERVICES
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Agreement No. 2025-05
QUOTE REQUIREMENTS
Vendor Profile
Please provide a vendor profile that indicates the number of staff, year’s established and key personnel. In addition,
please provide relevant experience of your firm in performing similar work.
Bid Proposal (Attachment “1”)
The contract award will be based on the cost per gallon to Mason County for hauling sludge including all applicable
taxes.
Client References
Please provide a list of at least three municipalities or wastewater utilities that use your services that are comparable
in size and scope to this request. Please include names and phone numbers of responsible individuals who can be
contacted.
Performance Bond
The Proposer shall provide Mason County with a Performance Bond or Letter of Credit from a bank or other
approved financial institution in an amount of $10,000.00. Said Bond or Letter of Credit shall be furnished to Mason
County on or before the effective date of this agreement and shall be subject to the approval of the Mason County
Prosecuting Attorney.
Wastewater Facility Locations
Services shall be hauled from the following locations:
Belfair WRF North Bay/Case Inlet WRF Rustlewood WWTP
25200 NE SR 3 1001 E Reclamation Ridge Rd. 111 E Rustle Way
Belfair, WA 98528 Allyn, WA 98524 Grapeview, WA 98546
Method of Payment
Payment will be made within 30 days of receipt of invoice delivery to the County, assuming the services provided
were accepted and that proper and correct billing has been received by the Mason County Department of Public
Works/Utilities &Waste Management (100 W Public Works Drive, Shelton, WA 98584) before the 5th of each
month.
Mason County, in accordance with Title VI of the Civil Rights Act of 1964
78 Stat. 252, 42 U.S.C. 2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation,
Subtitle A, Office of the Secretary, Part 21, nondiscrimination in federally assisted programs of the Department of
Transportation issued pursuant to such Act, hereby notifies all bidders that it will affirmatively insure that in any
contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full
opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race,
color, or national origin in consideration for an award.
Terms and Conditions
1. The County will review all submittals to determine compliance with the requirement and instructions
specified in this RFQ. The Respondent is specifically notified that failure to comply with any part of this
RFQ may result in rejection of the submittal as nonresponsive. The County reserves the right, in its sole
discretion, to waive irregularities deemed immaterial.
2. Response to this RFQ does not commit the County to pay any costs incurred in the preparation of the
response, demonstrations, or any other activities related to this response. All responses and accompanying
documentation become the property of the County and will not be returned.
3. It is the sole responsibility of the respondent to assure that they have received the most current RFQ and
addenda.
4. It shall be the responsibility of each respondent to call to the attention of the County any apparent
discrepancy in the RFQ or any question of interpretation. Failure to do so constitutes acceptance as written.
5. The quote, as presented, must remain valid for a period of ninety (90) days from quote due date.
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Sludge Hauling Services Contract
Agreement No. 2025-05
6. Mason County reserves the right to reject all proposals or to request and obtain, from one or more of the
respondents, supplementary information as may be necessary for the city to analyze the proposals pursuant
to the selection criteria contained herein.
7. The County reserves the right to waive minor irregularities in any proposal and to negotiate with any
proposer.
8. The County reserves the right to revise or amend the RFP prior to the proposal due date by written agenda.
9. The respondent, by submitting a response to this RFP, waives all rights to protest or seek any legal
remedies whatsoever regarding any aspect of this RFP.
10. The County reserves the right to negotiate with the selected respondent(s) the exact terms and conditions of
the contract or agreement.
11. The contract resulting from acceptance of a submittal by the County shall be in a form supplied by the
County and shall reflect the specifications in this RFP.
12. The insurance certificate required, as detailed within the Professional Services Agreement template, shall
be submitted upon notification of award.
13. All documents submitted to the County as part of the response to this RFP, including but not limited to
proposals and other documents submitted as part of the response, are public record and subject to public
disclosure.
14. The successful applicant must comply with all Federal, State, and local statutes and codes as may be
applicable to the scope of work detailed herein, including all labor laws.
15. The County shall not be responsible for any costs incurred by any respondent in preparing, submitting, or
presenting its response to the RFP.
16. Washington State Law and Venue: Any resulting contracts, (if any) shall be construed under the laws of the
State of Washington. All claims, actions, proceedings, and lawsuits brought in connection with, arising out
of, related to, or seeking enforcement of resulting contracts shall be brought in Mason County, Washington.
17. All selected respondents shall obtain a license to do business in Mason County prior to executing their
contract with the County.
18. All responses and accompanying documentation become the property of the County and will not be
returned.
19. This RFP does not obligate the County to contract for services or products specified herein.
20. The respondent will be required as part of the agreement to certify that no one being directly compensated
for their services pursuant to the Agreement has retired from the Washington State Retirement System
using the 2008 Early Retirement Factors with restrictions on returning to work.
Regulation Compliance Requirements
All materials handling including handling, transportation, storage, deposition, disposal, and utilization will be
subject to current state and county regulatory codes. All activities will be conducted in accordance with applicable
codes and their intent to prevent illegal handling and disposal practices, and the resulting contamination from the
same, vector breeding, hazardous materials handling, and aesthetic and other public nuisances.
Insurance
At a minimum, the Contractor shall provide insurance that meets or exceeds the requirements detailed in
"Attachment #2, Insurance Requirements."
Equipment Inspections
The County shall have the right to conduct an on-site inspection of the Contractor’s equipment prior to award.
Evaluation Criteria
Mason County requires a vendor that is responsive. Please include in your proposal the following:
1. Relevant Experience of your firm in performing similar work
2. Schedule Availability
3. Costs of providing the services
4. Outline of intended data reporting procedures for collection
5. References
Final Ranking and Selection
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Agreement No. 2025-05
A committee will make a recommendation for the award of the contract to the vendor whose proposal is determined
to be the most suitable for the County, considering all the criteria as set forth in this Request for Proposal.
Discussions: Best and Final Proposer
The Committee reserves the right to recommend a vendor for contract award based exclusively upon the written
proposal, without further discussions. Should the Committee determine that further discussions would be in the best
interest of the County, the Committee shall establish procedures and schedules for conducting discussions and/or
presentations and will notify specific vendors. When in the best interest of the County, the Committee may permit
all qualified vendors, those who meet the mandatory criteria, to revise their proposals by submitting “best and final”
Proposal.
Rejection of Proposal
Mason County reserves the right to reject any and or all proposals and waive any informality in proposals.
Service Agreement Structure
A negotiated Service Agreement will define the relationship between the County and the selected Contractor. The
initial Agreement will be for a period of 24 months with (3) one-year automatic renewals at the end of the 24
months, unless either party gives the other written notice of termination or cost changes at least 60-days prior to the
end of the relevant term. Any negotiation of pricing in one of the renewal terms would require an agreement
amendment and approval by the Board. A renewal will not be for less than yearly increments. The Agreement will
include specific guarantees and stipulations to be met by the selected Contractor and the County.
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Agreement No. 2025-05
ATTACHMENT #1
BID QUOTE TO
MASON COUNTY
DEPARTMENT OF PUBLIC WORKS/U&W MANAGEMENT
TO PROVIDE
SLUDGE HAULING SERVICES
Furnish Sludge Hauling Services to the Mason County Department of Public Works as
described in the proposal information. Service shall be between the Belfair Wastewater
Reclamation Facility located in Belfair, WA, the North Bay/Case Inlet Wastewater Treatment
Facility located in Allyn, WA and the Rustlewood Water and Wastewater Treatment Facility,
located in Grapeview, WA.
BID:
Hauling sludge in compliance with the attached Provisions.
Initial delivery of service shall be within thirty working days after receiving a notice to proceed.
Belfair Water Reclamation Facility
Bid price: cost per gallon $._______________
Sales Tax (cost per gallon) $._______________
North Bay/Case Inlet Water Reclamation Facility
Bid price: cost per gallon $._______________
Sales Tax (cost per gallon) $._______________
Rustlewood Wastewater Treatment Plant
Bid price: cost per gallon $. ______________
Sales Tax (cost per gallon) $._______________
Bidder’s Service Facility is located at:
Company: Phone:
Address: ______________________ Email: _________________________
_______________________
Submitted by:____________________________ _
Signature
_____________________________
Printed Name and Title
NOTE: Should the Grand Total Amount exceed the budget for this project, the County reserves the right
to decrease the work or make other changes in the work as necessary. Mason County will incorporate the
bid proposal as part of the Contract Agreement.
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Sludge Hauling Services Contract
Agreement No. 2025-05
ATTACHMENT #2
INSURANCE REQUIREMENT
For the duration of this Agreement the Contractor shall maintain in effect all insurance as
required herein and comply with all limits, terms and conditions stated therein. Work under this
Agreement shall not commence until evidence of all required insurance and bonding is provided
to the County. Evidence of such insurance shall consist of a completed copy of the Certificate
of Insurance signed by the insurance agent for the Contractor and returned to the Mason
County Deputy Director of Utilities/Waste Management. If for any reason, any material change
in the coverage occurs during the course of this Agreement; such change will not become
effective until 45 days after Mason County receives written notice of such change. The policy
shall be endorsed and the certificate shall reflect that Mason County is an additional insured on
the Contractor’s general liability policy with respect to activities under this Agreement. The
policy shall provide and the certificate reflect that the insurance afforded applies separately to
each insured against whom a claim is made or suit is brought except with respect to limits of the
company’s liability.
It is the responsibility of the Contractor to provide fire insurance for any equipment used by the
Contractor. This fire insurance shall cover the entire replacement value of the equipment
insured.
A. MINIMUM Insurance Requirements:
1. Commercial General Liability Insurance using Insurance Services Office “Commercial
General Liability” policy form CG 00 01, with an edition date prior to 2004, or the exact
equivalent. Coverage for an additional insured shall not be limited to its vicarious liability.
Defense costs must be paid in addition to limits. Limits shall be no less than two million
dollars ($2,000,000) per occurrence for all covered losses and no less than five million dollars
($5,000,000) general aggregate, for bodily injury, personal injury, and property damage,
including without limitation, blanket contractual liability.
2. Workers’ Compensation on a state-approved policy form providing statutory benefits as
required by law with employer’s liability limits for the Contractors, with two (2) or more
employees and/or volunteers, no less than $1,000,000 per accident for all covered losses.
3. Business Auto Coverage on ISO Business Auto Coverage form CA 00 01 including owned,
non-owned and hired autos, or the exact equivalent. Limits shall be no less than five million
dollars ($5,000,000) per accident, combined single limit. If Contractor owns n o vehicles, this
requirement may be satisfied by a non-owned auto endorsement to the general liability policy
described above. If Contractor or the Contractor’s employees will use personal autos in any
way on this project, Contractor shall obtain evidence of personal auto liability coverage for
each such person.
4. Contractor’s Pollution Liability Insurance shall be written with limits not less than five million
dollars ($5,000,000) combined single limit per occurrence for bodily injury, personal injury,
property damage, cleanup costs and legal defense expenses.
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Agreement No. 2025-05
5. Umbrella or excess liability policies shall provide coverage at least as broad as specified for
underlying coverages and covering those insured in the underlying policies. Coverage shall
be “pay on behalf”, with defense costs payable in addition to policy limits. There shall be no
cross liability exclusion of claims or suits by one insured against another.
B. Certificate of Insurance:
A Certificate of Insurance naming County as the Certificate Holder must be provided to County
within five (5) days of Contract execution.
C. Basic Stipulations:
1. Contractor agrees to endorse third party liability coverage required herein to include as
additional insureds County, its officials, employees and agents, using ISO endorsement CG
20 10 with an edition date prior to 2004. Contractor also agrees to require all Contractors,
subcontractors, and anyone else involved in this Contractor on behalf of the Contractor
(hereinafter “indemnifying parties”) to comply with these provisions.
2. Contractor agrees to waive rights of recovery against County regardless of the applicability
of any insurance proceeds, and to require all indemnifying parties to do likewise.
3. All insurance coverage maintained or procured by Contractor or required of others by
Contractor pursuant to this Contract shall be endorsed to delete the subrogation condition
as to County, or must specifically allow the named insured to waive subrogation prior to a
loss.
4. All coverage types and limits required are subject to approval, modification and additional
requirements by County. Contractor shall not make any reductions in scope or limits of
coverage that may affect County’s protection without County’s prior written c onsent.
5. Contractor agrees to provide evidence of the insurance required herein, satisfactory to
County, consisting of: a) certificate(s) of insurance evidencing all of the coverages required
and, b) an additional insured endorsement to Contractor’s general liability policy using
Insurance Services Office form CG 20 10 with an edition date prior to 2004. Contractor
agrees, upon request by County to provide complete, certified copies of any policies
required within 10 days of such request. County has the right, but not the duty, to obtain any
insurance it deems necessary to protect its interests. Any premium so paid by County shall
be charged to and promptly paid by Contractor or deducted from sums due Contractor. Any
actual or alleged failure on the part of County or any other additional insured under these
requirements to obtain proof of insurance required under this Contract in no way waives any
right or remedy of County or any additional insured, in this or in any other regard.
6. It is acknowledged by the parties of this Contract that all insurance coverage required to be
provided by Contractor or indemnifying party, is intended to apply first and on a primary non-
contributing basis in relation to any other insurance or self-insurance available to County.
7. Contractor agrees not to self-insure or to use any self-insured retentions on any portion of
the insurance required herein and further agrees that it will not allow any indemnifying party
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Agreement No. 2025-05
to self- insure its obligations to County. If Contractor’s existing coverage includes a self -
insured retention, the self-insured retention must be declared to the County. The County
may review options with Contractor, which may include reduction or elimina tion of the self-
insured retention, substitution of other coverage, or other solutions.
8. Contractor will renew the required coverage annually as long as County, or its employees or
agents face an exposure from operations of any type pursuant to this Contract. This
obligation applies whether or not the Contract is canceled or terminated for any reason.
Termination of this obligation is not effective until County executes a written statement to
that effect.
9. The limits of insurance as described above shall be considered as minimum requirements.
Should any coverage carried by Contractor or a subcontractor of any tier maintain insurance
with limits of liability that exceed the required limits or coverage that i s broader than as
outlined above, those higher limits and broader coverage shall be deemed to apply for the
benefit of any person or organization included as an additional insured and those limits shall
become the required minimum limits of insurance in all Paragraphs and Sections of this
Contract.
10. None of the policies required herein shall be in compliance with these requirements if they
include any limiting endorsement that has not been first submitted to County and approved
of in writing.
11. The requirements in this Exhibit supersede all other sections and provisions of this Contract
to the extent that any other section or provision conflicts with or impairs the provisions of this
Exhibit.
12. Unless otherwise approved by County, insurance provided pursuant to these requirements
shall be by insurers authorized to do business in Washington and with a minimum A.M. Best
rating of A-:VII.
13. All insurance coverage and limits provided by Contractor and available or applicable to this
agreement are intended to apply to the full extent of the policies. Nothing contained in this
Contract limits the application of such insurance coverage.
14. Contractor agrees require insurers, to provide notice to County thirty (30) days prior to
cancellation of such liability coverage or of any material alteration or non -renewal of any
such coverage, other than for non-payment of premium. Contractor shall assure that this
provision also applies to any subcontractors, joint ventures or any other party engaged by or
on behalf of contractor in relation to this agreement. Certificate(s) are to reflect that the
issuer will provide thirty (30) days’ notice to County of any cancellation of coverage.
15. County reserves the right at any time during the term of the Contract to change the amounts
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Agreement No. 2025-05
and types of insurance required by giving the Contractor ninety (90) days advance written
notice of such change. If such change results in substantial additional cost to the Contractor,
the County and Contractor may renegotiate Contractor’s compensation.
16. Requirements of specific coverage features are not intended as limitation on other
requirements or as waiver of any coverage normally provided by any given policy. Specific
reference to a coverage feature is for purposes of clarification only as it pertains to a given
issue and is not intended by any party or insured to be all-inclusive.
17. Contractor agrees to provide immediate notice to County of any claim or loss against
Contractor arising out of the work performed under this agreement. County assumes no
obligation or liability by such notice, but has the right (but not the duty) to monitor the
handling of any such claim or claims if they are likely to involve County.
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No.
From: Loretta Swanson, Director Ext: 450
Department: Public Works Briefing: ☒
Action Agenda: ☐
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): July 14, 2025 Agenda Date(s): Click or tap here to enter text.
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other
(Please ensure proper internal review channels have been followed, this is the responsibility of the
requesting Department)
Item: Solid Waste Recycling and Outer Station Transfer Contract
Background/Executive Summary:
Mason County currently contracts with Mason County Garbage Company, Inc. (MCG) to provide solid
waste and recycling hauling services. These services were procured through a competitive Request for
Proposals (RFP) process. The existing agreement, executed in April 2021, is valid through April 2026,
with an option for the County to renegotiate an extension at its discretion. Proposed modifications to the
current contract include:
• Annual price increase calculation changes from 90% of the June-to-June CPI-U, Olympia, WA
Area to 100% of the January-to-January CPI-U, Olympia, WA Area
• proposing contract renewal term of 10 years, with an option for an automatic 5-year renewal
period.
• And an updated proposed rate schedule.
• all other terms and conditions are expected to remain unchanged.
Staff evaluated the feasibility and cost-effectiveness of performing the drop box hauling services in-
house. After analyzing actual costs, staff determined that continuing to contract with MCG is the more
economical approach for most locations.
A cost comparison is summarized below:
Site Current MCG Haul
Rate 2025
Proposed MCG Haul
Rate 2026
Internal Haul Rate
2025
Belfair $291.87 $284.60 $286.37
Hoodsport $221.58 $167.42 $199.11
Union $198.79 $142.37 $141.30
Apart from the Union site, contracted rates remain lower or comparable to internal costs.
Rates for Recycling Services are summarized below to illustrate the change in proposed rates.
Site Current Rate Proposed 2026 Rate
Shelton $119.58 $119.63
Belfair $235.56 $235.66
Hoodsport $152.13 $152.20
Union $129.37 $129.43
Associated Costs/Budget Impact:
Staff recommends renewing the contract with Mason County Garbage, as it is more cost-effective than the
county performing the services.
No immediate budget impacts are anticipated. Continued use of contracted services is expected to remain
the more cost-effective option. Final cost impacts, if any, will be determined upon completion of contract
renegotiation or selection through the RFP process.
Public Outreach:
None at this time.
Requested Action:
Requests the Board authorize staff to finalize a contract extension with Mason County Garbage :
Attachment(s):
Proposal letter from Mason County Garbage dated June 11,2025
Current contract
1st April
MASON COUNTY PUBLIC WORKS
PUBLIC WORKS UTILITIES AND WASTE RATE REVIEW
PRESENTED BY
MASON COUNTY PUBLIC WORKS/UTILITIES AND WASTE MANAGEMENT
PRESENTED JULY 14, 2025
Staff Recommended Utility Rate Structure
For the 2026 to 2030 fiscal years, it is proposed that most utility rates increase in alignment with
the CPI-U for Seattle-Tacoma-Bremerton metropolitan area. To balance affordability for
residents and financial stability for Utilities and Waste Management, the rate increase will be
capped with a minimum threshold of 3% and a maximum threshold of 5%.
This adjustment ensures that utility rates remain sustainable while covering expenses such as
infrastructure maintenance, labor and environmental compliance.
North Bay Case Inlet Sewer
Staff proposes a 10% increase to the current NBCI sewer rate of $120 for the 2026 fiscal
year. This would bring the 2026 NBCI monthly rate to $132.00.
2025 CURRENT RATE 120.00$
2026- RECOMMENDED RATE 132.00$
2027-3% Minimum Cap Threshold 135.96$
2028-3% Minimum Cap Threshold 140.04$
2029-3% Minimum Cap Threshold 144.24$
2030-3% Minimum Cap Threshold 148.57$
NORTH BAY CASE INLET-SEWER
Belfair Sewer
Staff proposes a 10% increase to the current Belfair sewer rate of $110.54 for the 2026 fiscal
year. This would bring the 2026 Belfair Sewer’s monthly rate to $122.25.
2025 CURRENT RATE 110.54$
2026- RECOMMENDED RATE 122.25$
2027-3% Minimum Cap Threshold 125.92$
2028-3% Minimum Cap Threshold 129.70$
2029-3% Minimum Cap Threshold 133.59$
2030-3% Minimum Cap Threshold 137.59$
BELFAIR SEWER
Rustlewood Sewer
Staff proposes a 10% increase to the current Rustlewood sewer rate of $118.15 for the 2026
fiscal year. This would bring the 2026 Belfair Sewer’s monthly rate to $129.97.
2025 CURRENT RATE 118.15$
2026- RECOMMENDED RATE 129.97$
2027-3% Minimum Cap Threshold 133.86$
2028-3% Minimum Cap Threshold 137.88$
2029-3% Minimum Cap Threshold 142.02$
2030-3% Minimum Cap Threshold 146.28$
RUSTLEWOOD SEWER
Beards Cove Water
Staff proposes a 20% increase to the current Beards Cove Water rate of $44.32 for the 2026
fiscal year. This would bring the 2026 Beards Cove monthly rate to $53.18 and maintaining
current tier rates and structure.
2025 CURRENT RATE 44.32$
2026- RECOMMENDED RATE 53.18$
2027-3% Minimum Cap Threshold 54.78$
2028-3% Minimum Cap Threshold 56.42$
2029-3% Minimum Cap Threshold 58.11$
2030-3% Minimum Cap Threshold 59.85$
BEARDS COVE WATER
Rustlewood Water
Staff proposes a 20% increase to the current Rustlewood Water rate of $55 for the 2026
fiscal year. Additionally, an annual increase of 10% for years 2027-2030 to progress financial
sustainability. It is recommended to maintain the current tier structure and rates.
2025 CURRENT RATE 55.00$
2026- RECOMMENDED RATE 66.00$
2027-10% annual increase 72.60$
2028-10% annual increase 79.86$
2029-10% annual increase 87.85$
2030-10% annual increase 96.63$
RUSTLEWOOD WATER