HomeMy WebLinkAboutWashington Military Department Homeland Security Grant Program Amendment # 3 - AmendmentWashington State Military Department
AMENDMENT
1. SUBRECIPIENT NAME/ADDRESS.
County of Mason
Emergency Management
100 West Public Works Drive, Building 1
Shelton, WA 98584-9714
2. GRANT NUMBER:
E23-098
3. AMENDMENT NUMBER.
3
4. SUBRECIPIENT CONTACT, PHONE/EMAIL:
Tammi Wright, 360-427-9670 Ext. 800
TammiW@masoncountywa. ov
5. DEPARTMENT CONTACT, PHONE/EMAIL:
Jocelyn Overby, 253-512-7226
jocelyn.overby@mil.wa.gov
6. EIN:
91-6001354
7. ASSISTANCE LISTINGS # & TITLE:
97.067 - 22HSGP (SHSP)
8. FEDERAL AWARD ID # (FAIN):
EMW-2022-SS-00056-S01
9. FUNDING AUTHORITY:
The Washington State Military Department (Department) and the US Department of Homeland Security (DHS)
10. DESCRIPTION/JUSTIFICATION OF AMENDMENT:
Funding was deobligated within the Region three and allocated to the subrecipient for an additional project, Subproject
#3. The Work Plan and Budget are updated accordingly.
Additionally, contact information is updated to reflect staffing changes.
Changes are noted in red font, strikethrough, and grey highlight.
11. AMENDMENT TERMS AND CONDITIONS:
1. Change the Grant Agreement Amount from $29,385 to $40,210, an increase of $10,375 as described on Page 2 of
this Amendment.
2. The Grant Agreement End Date of July 31, 2025, remains unchanged.
3. Change Attachment A, SPECIAL TERMS AND CONDITIONS, Article I -Key Personnel, as described on Page 2 of
this Amendment.
4. Change the Revision 1 Work Plan, Attachment D-2, as described on Page 2 of this Amendment.
5. Change the Revision 1 Budget, Attachment E, as described on Page 2 of this Amendment.
This Amendment is incorporated in and made a part of the Grant Agreement. Except as amended herein, all other terms and
conditions of the Grant Agreement remain in full force and effect. Any reference in the original Grant Agreement or an
Amendment to the "Grant Agreement" shall mean "Grant Agreement as amended". The Department and Sub -Recipient
acknowledge and accept the terms of this Amendment as identified above, effective on the final date of execution below. By
signing this Amendment, the signatories warrant they have the authority to execute this Amendment.
IN WITNESS WHEREOF, the parties have executed this
FOR THE DEPARTMENT:
W77/ZU2$_
Amendment:
jr
FOR THE SUBRECIPIENT:
</
Sig a re Date
Regan Anne Hesse, hief Financial Officer
Washington State Military Department
BOILERPLATE APPROVED AS TO FORM:
/Signature on filet
Signature SHN'.,
Rafldy-Neatberlir7
Mason County
t.,, Z;Li1,K Date
Commissioner Chair
0 FORM (if a cable):
6-- 2 iZ-
.David
g,qPP1 OV 1SAS
B. Merchant, AssistantAttomey General 10/11/2021
—Applican s L-ega eview ate
DHS- F E MA-H SG P-S H S P-FY2 2
Page 1 of 6 Mason County, E23-098 Amendment 3
Washington State Military Department
Amendments to Agreement E23-098
1. Change the Grant Agreement Amount from $29,835 to $40,210, an increase of $10,375.
a. Agreement Face Sheet, Box 2. $29,835 $40,210
b. Revision 1 Budget, Attachment E, with Revision 2 Budget, Attachment E.
2. Change Attachment A, Article I -Key Personnel.
a. Attachment A, SPECIAL TERMS AND CONDITIONS, Article 1-Key Personnel, under
DEPARTMENT:
i. Replace Grant Miller with General Information (see below).
SUBRECIPIENT
DEPARTMENT
Name
Tammi Wright
Name
Jocelyn Overby
Title
Senior EM Coordinator
Title
Program Coordinator
E-Mail
tammiw@masonwa.gov
E-Mail
Jocleyn.Overby@mil.wa.gov
Phone
360-427-9670 x 800
Phone
253-512-7226
Name
John M. Taylor
Name
Gail Cram
Title
Emergency Management, Parks &
Recreations Manager
Title
Program Manager
E-Mail
jtaylor@masoncountywa.gov
E-Mail
gail.cramAmil.wa.gov
Phone
360-427-9670, ext. 806
Phone
253-512-7472
Name
-Diane-Zoren
Name
General Information
Title
-Central-Services--Manager
Title
Program -Assistant
E-Mail
etlz@maserieotrntgwa gov
E-Mail
grant miller@mil Caro nov
preparedness.Grantsa.mil.wa.gov
Phone
Phone
253 512 7061
369-4 96-70-x747--=
3. Change the Revision 1 Work Plan, Attachment D-2.
a. Revision 1 Work Plan, Attachment D-2, with Revision 2 Work Plan, Attachment D-2.
4. Change the Revision 1 Budget, Attachment E.
a. Revision 1 Budget, Attachment E, with Revision 2 Budget, Attachment E.
i. Grant Agreement Amount from $29,385 to $40,210, an increase of $10,375.
DHS-FEMA-HSGP-SHSP-FY22
Page 2 of 6 Mason County, E23-098 Amendment 3
Attachment D-2
Revision 2 22SHSP ENDURING NEEDS SUBPROJECTS WORK PLAN
Mason County Emergency Management
ENDURING NEEDS AMOUNT '�'`�'�
$40,210
Investment #1: WA SHSP Sustainment
The State is divided into 9 Regions which differ in geography (marine to desert), major industry (large business to agricultural),
and population (dense urban settings to rural). Each region develops projects to address their specific risks and hazards which
sustain previously built capabilities or close identified gaps. Most initiatives can be tied back to building regional capability to
prevent, protect, respond, and recover and be in a state of readiness should a natural or human -caused catastrophic incident
occur.
Gaps identified in: -Community Resilience: Need to incorporate equity and social justice and access and functional needs -
Criticai Transportation: Transportation needed for the delivery of vital response personnel, equipment, and services into the
affected areas -Cybersecurity: Lack of a vulnerability analysis, outdated servers and workstations -Interdiction & Disruption:
Special teams do not have access to updated equipment -Infrastructure Systems: Lack of proper network access to link to
remote city/county facilities -Mass Care Services: Lack of adequate mass care facilities, lack of local mass care volunteers and
training opportunities -Mass SAR Operations: Need to train responders to the Structural Collapse Tech Level, lack of heavy
lifting/shoring and cutting/breaching rescue equipment -On-Scene Security, Protection, & LE: Lack of local funding to maintain
and replace aging and/or expiring equipment and PPE -Operational Comms: Geographical challenges and changes in
communications technology hamper the reliability of communications -Operational Coord: Lack of regional coordination to
prioritize projects, connect partners, and share products -Physical Protective Measures: Lack of surveillance cameras and alarm
systems in local jurisdictions -Planning: ESF plans are out of date, lack of updated continuity plans -Public Information &
Warning: Lack of robust public education campaigns, lack of reliable and consistent messaging -Screening, Search, & Detection
Lack of screening and monitoring equipment for large public festivals and events within local jurisdictions -Situational
Assessment: Lack of common operating picture and information sharing.
EN PROJECT #3: SHSP Region 3- Homeland Security Project
Region 3 will prioritize subprojects based on regionally identified gaps. The Region is challenged by specific gaps including
Operational Coordination due to lack of staffing; Screening, Search, & Detection due to the lack of detection equipment;
Operational Communications due to the inability for agencies to effectively communicate because of differing radio
technologies and technologically inadequate equipment; Operational Coordination due to the lack of integrated training with
partner agencies; Mass Care Services due to the lack of logistical capabilities; Interdiction & Disruption due to lack of training;
Through planning, organization, training, and exercise, activities will include: Operational Coordination: Fund a planning
coordinator to sustain and enhance the regionwide planning, training, and exercise program as well as conduct a multi-
jurisdictional/regional functional exercise. Screening, Search, & Detection: Purchase an unmanned remote underwater vehicle
to provide underwater detection, surveillance, and recovery capabilities. Operational Communications: Purchase P25
compliant radios to have a single interoperable communications platform with Fire, EMS, and LE agencies and install mobile
radio on search and rescue helicopter, Operational Coordination: Conduct operational training with regional, state, and federal
partners. Mass Care Services: Purchase components for and build water filling/distribution stations for deployment during
responses as needed. Interdiction & Disruption: Provide training Unmanned Aerial Systems (UAS) pilot operators to obtain FAA
certification. Investing in these core capabilities will improve the Region's ability to identify, prevent, and respond to a terrorist
threat.
SUBPROJECT #1 MCSO Remotely Operated Vehicle (ROV)
CORE CAPABILITIES
Mass Search & Rescue Operations Core Capability #1
Sustaining or Enhancing? Enhancing
Screening, Search, & Detection (EN & CS, ST/CP, DVE, ET) Core Capability #2 (optional)
Sustaining or Enhancing? Enhancing
SOLUTION AREAS
PLANNING ORGANIZATION EQUIPMENT TRAINING EXERCISE TOTAL
$0.00 $0.00 $15,335.00 $0.00 $0.00 $15,335.00
DHS-FE MA-H SG P-SHSP-FY22
Page 3of6
Mason County, E23-098 Amendment 3
GAP(S) IDENTIFIED
Mason County Sheriffs Office deputies currently have no capability to locate, investigate or recover items at any water depth
beyond 100 feet. The current volunteer dive asset is not completely operational and is currently limited by recreational dive
standards.
Lack of Mass Search and Rescue equipment, and PPE across the state's local jurisdiction, especially for specialty teams; to
maintain equipment and training to ensure response readiness. (State 2021 SPR. 281)
Lack of detection equipment/funding to support equipment may improve the core capability. (State 2021 SPR. 76)
ACTIVITIES TO BE PERFORMED
Purchase an unmanned remotely operated underwater vehicle to provide underwater detection, surveillance, and recovery
capabilities beyond 100 feet.
ASSOCIATED DELIVERABLES/OUTPUTS (IMMEDIATE)
Law enforcement underwater search and recovery capabilities well beyond depths of 100 feet, to aid in detection a variety of
targets including shell casings, handguns, rifles, shotguns, knives, UXO, mines, and any type of explosive device containing
metal. The device will be used prior to large community events, or after a terrorist threat to conduct security sweeps/searches
for explosive devices around underwater infrastructure i.e. bridges, and hydroelectric facilities.
DESIRED OUTCOMES (INTERMEDIATE AND LONG-TERM)
Underwater search, recovery and detection capabilities well beyond depths of 100 feet. Enhanced underwater search and
recovery as well as enhanced underwater investigation and surveillance capability. Phase 1 would fund approximately half of
the unit itself, and the other half will be funded from the Sheriff's office budget (total cost approximately $32,800). The plan is
to add on sonar modules (imaging sonar and side scan sonar) in the future that could be funded piece by piece.
NEXUS TO TERRORISM
Mason County has 3 public port authorities, State parks, and power generating dams within the jurisdiction that will be better
protected by this project as it will provide us the tools needed for underwater investigation and surveillance to enhance
security around critical infrastructure and soft targets/crowded places in or near bodies of water.
SUBPROJECT #2
Mobile Command Post Communication / Connectivity
CORE CAPABILITIES
Operational Communications Core Capability #1
Sustaining or Enhancing? Enhancing
SOLUTION AREAS
PLANNING ORGANIZATION EQUIPMENT TRAINING EXERCISE TOTAL
$0.00 $0.00 $14,500.00 $0.00 $0.00 $14,500.00
GAP(S) IDENTIFIED
41% out of 22 Local Respondents have gaps in equipment, supplies, and systems that comply with relevant standards in
Interoperable Communications Between Responders. State SPR p.525
ACTIVITIES TO BE PERFORMED
- Procure equipment
- Install equipment
- Test equipment
ASSOCIATED DELIVERABLES/OUTPUTS (IMMEDIATE)
- Deployable mobile command
- Backup 911 dispatch capability
- Interoperable communications with responders
DESIRED OUTCOMES (INTERMEDIATE AND LONG-TERM)
Ability to manage and coordinate data, efficiently communicate with responders across a variety of platforms, and interface
with the EOC from a tactical field operations center. In the event of a large-scale critical event, including domestic or
international terrorism, communications interoperability with responding agencies is still our largest capability gap. This final
phase of the project will close the loop on that gap and allow us to operate safely and efficiently across a multitude of
communications platforms.
DHS-FEMA-HSGP-SHSP-FY22
Page 4 of 6
Mason County, E23-098 Amendment 3
NEXUS TO TERRORISM
This project supports the ability to communicate between various elements on an incident scene of a potential terrorist attack,
This project will also enhance our ability to manage and coordinate different sources of data and intelligence to understand
potential criminal and terrorist activity in the field. This is critical to protecting soft targets/crowded places, enhancing
information sharing at a tactical level, and addressing emerging threats, and combating terrorism, both domestic and foreign
efforts on US soil.
SUBPROJECT #3 Mason County Mass Fatality Trailer Supplies
CORE CAPABILITIES
Fatality Management Services
Sustaining or Enhancing?
Enhancing
PLANNING
SOLUTION AREAS
ORGANIZATION EQUIPMENT
Core Capability #1
TRAINING
EXERCISE TOTAL
$0,00
$0.00
$10,3.75,00
$0.00
$0.00
$10,375.00
GAP(S) IDENTIFIED
Equipment gaps exist across all functional areas within this core capability.,54 percentof the necessary equipment for this
capability does not exist or is not In place across the state. Gaps include the lack of or Inadequate specialized vehicles and
related equipment, lack of adequate storage facilities, lack of temporary/emergency storage facilities, lack of victim
identification technologies, lack of reunification capabilities, lack of adequate remains handling & transport equipment, and
ether' equipment relating to the functional areas within this core capability.
ACTIVITIES TO BE PERFORMED
Purchase equipment to support fatality management,
ASSOCIATED DELIVERABLES/OUTPUTS (IMMEDIATE)
Functioning Mass Fatality Trailer ready for.deployment
DESIRED OUTCOMES (INTERMEDIATE AND LONG-TERM)
Allow MasenCounty to more efficiently"respond to acts of terrorism in which mass fatalities occur.
NEXUS TO TERRORISM
The county coroner responds and investigates"mass fatality deaths that could occur during a terrorist attack.
DHS-FEMA-HSG P-SHSP-FY22
Page 5 of 6 Mason County, E23-098 Amendment 3
Revision 2 2SHSP Budget
Mason County Emergency Management
AGREEMENT AMOUNT $297834 $40,210
AMOUNT MODIFICATION
LETPA
PERSONNEL
M&A
Sustainment Subproject(s)
SUBPROJECT #1
SUBPROJECT #2
SUBPROJECT#3
MCSO Remotely Operated Vehicle (ROV)
-N4,94il snaaa�a �-Rab Mobile Command Post
Communication / Connectivity
Mason County Mass Fatality Trailer Supplies
M&A
SUBTOTAL
INDIRECT
TOTAL
$29,835.00
Attachment E
$0.00
AMENDED
AMOUNT
$29,835
74% of the agreement total
$0.00
$0.00 $0.00
0% of the agreement total
$0.00
$0.00 $0.00
AMOUNT
$15,335.00
$14,500.00
$0.00
$0.00
$29,835.00
$0.00
$29,835.00
O% of the agreement total
MODIFICATION
AMENDED
AMOUNT
$15,335.00
$0.00 $14,500.00
$10,375.00
$0.00
$10,375.00
$0.00
$10,375.00
$10,375.00
$0.00
$40,210.00
$0.00
$40,210.00
D H S-F E MA-H SG P-S H S P-FY22
Page 6 of 6 Mason County, E23-098 Amendment 3
SIGNATURE AUTHORIZATION FORM (SAF)
WASHINGTON MILITARY DEPARTMENT
Camp Murray, Washington 98430-5122
Please read instructions on page 2 before completing this form.
NAME OF ORGANIZATION
Mason County Emergency Management
DATE SUBMITTED
June 4, 2025
GRANT PROGRAM - Acronyms Accepted
FY22 HSGP (SHSP)
AGREEMENT NUMBER(S)
E23-098-3
1. AUTHORIZING AUTHORITY
PHYSICAL SIGNATURE
E-SIGNATURE
PRINT OR
TYPE NAME
TITLE & TERM OF OFFICE
(If applicable)
..,ZA0.-
Sharon Trask
Commissioner, Chair
Randy Neatherlin
Commissioner
Pat Tarzwell
Commissioner
2. AUTHORIZED TO SIGN AGREEMENTS / AMENDMENTS
PHYSICAL SIGNS RE
�'
E-SIGNATURE
PRINT OR
TYPE NAME
TITLE &TERM OF OFFICE
(If applicable)
Travis Adams
Interim County Administrator
-2 c�
John Taylor
DEM Manager
3. AUTHORIZED TO SIGN REQUESTS FOR REIMBURSEMENT
PHYSICAL SIGNATURE
E-SIGNATURE
PRINT OR
TYPE NAME
TITLE & TERM OF OFFICE
(If applicable)
A-.--c---i'm
John Taylor
DEM Manager
j6rel- �9, d);�
Tammi Wright
Sr. EM Coordinator
SAF Revised 5/8/2024
I of Page I