HomeMy WebLinkAbout2025/06/24 - Regular PacketBoard of Mason County Commissioners
Draft Meeting Agenda
Commission Chambers
411 N 5th St, Shelton, WA 98584
June 24, 2025
9:00 a.m.
June 24, 2025 | Page 1 of 2
June 24.2
Commission meetings are live streamed at http://www.masonwebtv.com/
Regular Commission business meetings will be held in-person and via Zoom.
Please click the Zoom meeting link posted on the Mason County homepage and use the “raise hand” feature to be recognized
by the Chair to provide comment and testimony. Public comment and testimony can be provided in-person, via e-mail at
msmith@masoncountywa.gov; mail in to the Commissioners’ Office at 411 N 5th St, Shelton, WA 98584; or call (360) 427-
9670 ext. 419. If you need to listen to the Commission meeting via telephone, please provide your telephone number to the
Commissioners’ Office no later than 4:00 p.m. the Friday before the meeting.
1. Call to Order
2. Pledge of Allegiance
3. Roll Call
4. Correspondence and Organizational Business
4.1 Correspondence
5. Open Forum for Citizen Input
Please see above options to provide public comment; 3 minutes per person, 15-minute time limit.
6. Adoption of Agenda
Items appearing on the agenda after “Item 10. Public Hearings” may be acted upon before 9:15 a.m.
7. Approval of Minutes – June 9 and June 16, 2025 Briefing Minutes and June 10, 2025 Regular Meeting
Minutes
8. Approval of Action Agenda
Items listed under “Action Agenda” may be enacted by one motion unless a Commissioner or citizen requests an item be
removed from the Action Agenda and considered a separate item.
8.1 Approval of Warrants and Treasurer Electronic Remittances
Claims Clearing Fund Warrant # 8113092-8113303 $ 1,197,989.86
Direct Deposit Fund Warrant # 116876-117286 $ 961,618.71
Salary Clearing Fund Warrant # 7008935-7008971 $ 1,273,761.37
8.2 Approval of the letter of support for the Mason County Economic Development Council’s (EDC) grant
application to the United States Department of Agriculture (USDA) Farmers Market Promotion Program
(FMPP).
8.3 Approval of the Mason County Commissioner’s 2026 Preliminary Budget Preparation Guidelines.
8.4 Approval of the rates for Mason County’s 2026 annual budget for Internal Cost Allocations, Information
Technology, Unemployment, and Motor Pool; and approval for the Chair and/or County Administrator to sign
for the order of eleven (11) replacement vehicles as presented in the 2026 Motor Pool Rates.
8.5 Approval to renew the Shelton Family YMCA Actively Changing Together (ACT!) program in Mason County
in the amount of $20,000.
8.6 Approval to set a Public Hearing for Tuesday, July 22, 2025 at 9:15 a.m. to consider the five (5) 2024 Open
Space applications as recommended by the Assessor’s Office and Community Development.
8.7 Approval for the Chair to sign the Interlocal Agreement (ILA) with the City of Shelton for Mason County
Public Works to provide roadway and utility maintenance and installation within city limits.
8.8 Approval for Public Works to award and execute a contract in the amount of $143,941.27 with First Onsite,
out of Kent, WA, for the Belfair Water Reclamation Facility restoration project.
8.9 Approval for Public Works to write-off the following uncollectable debts: $13,781.18 from Utilities and Waste
Management Fund accounts deemed uncollectable after all collection efforts have been exhausted and
$39,437.34 from Road Fund traffic incident claims which are no longer legally collectible due to the expiration
of the three (3) year statute of limitations per RCW 4.16.080.
8.10 Approval of the Resolution adopting the Mason County Public Works Utilities and Waste Management Water
Leak Credit Policy.
8.11 Approval of the Memorandum of Understanding (MOU) with AFSCME Local 1504 amending the previous
MOU adding Range 24 to the pay scale.
8.12 Approval of the MOU with AFSCME Local 1504 adopting the reclassifications of the listed positions for the
Treasurer’s Office effective June 1, 2025.
8.13 Approval to submit a Proposal to the Washington State Noxious Weed Control Board (WSNWCB) for FY26
Class A and B Designate Noxious Weed Eradication Programs Request for Proposals.
8.14 Approval of the Request for Proposals for Director of Tourism Development for Mason County for 2026-2027
and Request for Proposals for Services that Support Tourism and/or Cultural Attractions in Mason County for
2026.
9. Other Business (Department Heads and Elected Officials)
10. 9:15 a.m. Public Hearings and Items Set for a Certain Time
Please see above options to provide public testimony.
10.1 Public Hearing to inform citizens of the availability of funds and eligible uses of the state Community
Development Block Grant (CDBG) and receive comments on proposed activities specifically funding the
Community Action Council of Lewis, Mason, and Thurston Counties (CAC), as well as receive comments on
the 2022-2025 program. Staff: Jennifer Beierle
10.2 Public Hearing to consider and approve the supplemental budget requests and budget transfers to the 2025
budget. Staff: Jennifer Beierle
11. Board’s Calendar and Reports
12. Adjournment
MASON COUNTY
TO: Board of Mason County Commissioners
Reviewed
FROM: Kariann Rutledge Ext. 380
DEPARTMENT: Support Services Action Agenda
DATE: June 24th, 2025 No. 4.1
ITEM: Correspondence
4.1.1 Received Open Space Application from POA John Gorman for 1825 SE Bloomfield
Rd.
4.1.2 Received Notice of Special Occasion License Application from ALLYN
COMMUNITY ASSOCIATION and HOOD CANAL SALMON ENHANCEMENT
GROUP.
4.1.3 Received 2025 MC Quarter 2 Report from the Economic Development Council
4.1.4 Received Advisory Board Application from Lisa Bishop for the Timberland Regional
Library Board of Trustees
4.1.5 Received Letter from Taylor Shellfish Co. regarding a New Floating Oyster Bag
Farm.
Attachments: Originals on file with the Clerk of the Board.
Received 06/04/2025Commissioners Randy Neatherlin,Sharon Trask and Pat Tarzwell.Travis Adams, Mckenzie Smith
Washington State Liquor and Cannabis Board
Licensing Division: Alcohol Unit
1025 Union Ave SE, P.O. Box 43098
Olympia, WA 98504-3098
Customer Service: (360) 664-1600
Fax: (360) 753-2710 Website: www.lcb.wa.gov
NOTICE OF SPECIAL OCCASION LICENSE APPLICATION
RETURN THIS NOTICE TO: LARESPONSE@LCB.WA.GOV
June 09, 2025
To: MASON COUNTY COMMISSIONERS
Organization Name: ALLYN COMMUNITY ASSOCIATION
Organization Address: 18400 E STATE ROUTE 3, ALLYN, WA, USA, 98524
Contact Name: VERONICA COLBURN
Contact DOB: 1/10/1963
Contact Phone: 509-699-9982
Special Occasion #: 035764
Event Date(s)/Time: 7/18/2025 – 7/20/2025; 11:00 AM TO 9:00 PM
Event Location(s): PORT OF ALLYN PARK - 18560 E STATE ROUTE 3, ALLYN, WA 98524
A SPECIAL OCCASION LICENSE ALLOWS THE ORGANIZATION TO:
__Sell beer for consumption at the above specified date, time, and location.
__Sell wine for consumption at the above specified date, time, and location.
__Sell spirits by the individual serving for consumption at the above specified date, time, and location.
__Sell beer, wine and spirits in unopened bottles or packages in limited
quantities for off premise consumption at the above specified date, time, and location.
You have 20 days from the date of this notice to provide input regarding this application. If we do not receive a response within
20 days, we will assume you have no objections to the issuance of the license. If you need additional time to respond, you must
submit a written request with your reason(s) for an extension of up to 20 days.
1. Do you approve of the applicant? YES____ NO____ 2. Do you approve of the event location? YES____ NO____
If you have indicated disapproval of the applicant, location, or both, please submit a statement of all facts on which your objection(s)
are based.
________________ _______________________________________________________________
Date Signature of Mayor, City Manager, County Commissioner or Designee
Received 06/10/2025
Commissioners Randy Neatherlin,
Sharon Trask and Pat Tarzwell.
Travis Adams, Mckenzie Smith,
LIQUOR
Washington State Liquor and Cannabis Board
Licensing Division: Alcohol Unit
1025 Union Ave SE, P.O. Box 43098
Olympia, WA 98504-3098
Customer Service: (360) 664-1600
Fax: (360) 753-2710 Website: www.lcb.wa.gov
NOTICE OF SPECIAL OCCASION LICENSE APPLICATION
RETURN THIS NOTICE TO:LARESPONSE@LCB.WA.GOV
June 12, 2025
To: MASON COUNTY COMMISSIONERS
Organization Name: HOOD CANAL SALMON ENHANCEMENT GROUP
Organization Address: 600 NE ROESSEL ROAD, BELFAIR, WA 98528
Contact Name: JOANNE TEJEDA
Contact DOB: 8/21/1965
Contact Phone: 360-710-7826
Special Occasion #: 440646
Event Date(s)/Time: 8/15/2025 8/16/2025; 6-10 PM
Event Location(s): ROBIN HOOD VILLAGE (OUTDOORS) - 6790 WA-106, UNION, WA 98592
A SPECIAL OCCASION LICENSE ALLOWS THE ORGANIZATION TO:
__Sell beer for consumption at the above specified date, time, and location.
__Sell wine for consumption at the above specified date, time, and location.
__Sell spirits by the individual serving for consumption at the above specified date, time, and location.
__Sell beer, wine and spirits in unopened bottles or packages in limited
quantities for off premise consumption at the above specified date, time, and location.
You have 20 days from the date of this notice to provide input regarding this application. If we do not receive a response within
20 days, we will assume you have no objections to the issuance of the license. If you need additional time to respond, you must
submit a written request with your reason(s) for an extension of up to 20 days.
1. Do you approve of the applicant? YES____ NO____
2. Do you approve of the event location? YES____ NO____
If you have indicated disapproval of the applicant, location, or both, please submit a statement of all facts on which your objection(s)
are based.
________________ _______________________________________________________________
Date Signature of Mayor, City Manager, County Commissioner or Designee
Received 06/13/2025
Commissioners Randy Neatherlin,
Sharon Trask and Pat Tarzwell.
Travis Adams, Mckenzie Smith,Liquor Board
2025 Q2 Report: Economic Development Council of Mason County
The Mason EDC is the lead designated economic development agency for Mason County. We represent the County
and local businesses on a number of statewide, national and international issues. At the heart of the work the EDC
does are four main principles:
• RECRUIT investment and employment opportunities to the region,
• RETAIN existing local businesses by providing technical assistance and advocacy, and
• EXPAND operational capacity for local employers by providing them with new market opportunities.
• COORDINATE economic development efforts in Mason County, the region, and the state.
2025 Scope of Services
CONTRACTOR to provide a budget by expense category totaling $115,000 for the 2025, one-year contract to the
BOCC within fifteen days (15) of contract execution.
Deliverable: At a minimum of once per quarter the Executive Director or designee will provide a brief update on
EDC work during public testimony at commission meetings.
Q2: Regular briefings to the BOCC are quarterly and can be adjusted if the BOCC requests.
RECRUITMENT & MARKETING
CONTRACTOR to market Mason County as excellent locations to expand or relocate ...
Deliverable: Quarterly list of project names.
Q2: New leads: 4
Potentials Pipeline: 2
• Project Horizon | Food & Beverage | unable to meet water requirements
• Project Rushmore | Biopharmaceutical manufacturing | no response provided
• Project Timberline – Too far from required refineries
• Project Nitricity | Sustainable fertilizer manufacturing plant | Unable to meet building requirements
• Project Traction | Tire manufacturing | Lack required 1m sq ft building size
• Project Builtwell - Modular Manufacturing Facility | 60 acres – ongoing
• Project Navy – SIOP assistance - ongoing
Sites: Industrial Land - Work beginning on examination of current industrial land and potential development
areas.
Commercial sites - identification of potential projects areas, review of current infrastructure, assessment of
needed infrastructure to make marketable.
CONTRACTOR to provide site location assistance ...
Deliverable: number of businesses contacted.
Q2: One developer was provided with a list of available sites for potential development.
BUSINESS RETENTION & EXPANSION ACTIVITIES
Deliverable: quarterly dashboard of communication analytics.
Q2: DASHBOARD OF ANALYTICS:
WEBSITE
UNIQUE VISITORS NUMBER OF VISITS BOUNCE RATE
1,038 1,222 72.56%
Received 06/10/2025Commissioners Randy Neatherlin,Sharon Trask and Pat Tarzwell.Travis Adams, Mckenzie Smith
SOCIAL MEDIA
FACEBOOK INSTAGRAM
Followers: 3,175 Followers: 579
Link clicks: 302 New Followers: 18
Post Reach: 18,604 New Posts: 18
Post Engagement: 1,728
Engagement Rate: 9.28%
CONTRACTOR to provide business retention and expansion services ...
Our BRE program continues with business visits and meetings held in person. This program incorporates a wide
range of tools and services designed to help local businesses become more competitive and to grow where they
are rather than relocate.
Deliverable: number of businesses visited.
Q2: We have met with 23 local businesses to discuss support resource connections, export assistance,
marketing, access to capital and other funding opportunities
Deliverable: number of follow-ups with existing businesses.
Q2: We followed up 12 of those businesses and continued additional information for each unique interaction.
CONTRACTOR to participate in the coordination of the job skills training program and the customized training
program within its region.
Q2: We assisted Hagerty Consulting Group and the Department of Commerce in hosting a Washington
Department of Commerce Federal Grants Workshop. These workshops are designed to assist Washington
community-based organizations, local government, tribes, small businesses, vulnerable populations in
overburdened communities and entities eligible to receive federal funds to prepare and submit grant
applications.
Q2. The EDC hosted a Youth Employment Roundtable at Olympic College with representatives from PacMtn,
Shelton High School, elected officials and Cedar High School students. Students were able to discuss their
employment concerns and the various obstacles they face in obtaining interviews or responses from employers.
Q1: We continue to work closely with PacMtn, Department of Commerce, Olympic College, Shelton School
District and The Evergreen State College to assist with educational and instructional opportunities they offer.
Q2: We continue to support and market the Scale Up, Size Up, BEST, Quickstart and Thrive programs through our
partnership with the Washington State Department of Commerce as well as Business Readiness Workshops
through Enterprise for Equity.
BUSINESS ASSISTANCE
CONTRACTOR to provide or facilitate the provision of export assistance.
CONTRACTOR to provide business assistance ...
Deliverable: number of businesses that direct assistance was provided.
Q2: 50+ businesses were provided with resources for federal grant writing training and resources for Notices Of
Funding Opportunities (NOFO’s).
Deliverable: and number of follow-up interactions.
Q2: Hagerty Consulting Group followed up with all 50+ businesses.
READINESS & CAPACITY BUILDING
CONTRACTOR to solicit, compile and rank the Comprehensive Economic Development Strategy (CEDS) list
annually.
Q1: The CEDS List has been completed, the final draft will be presented to the EDC Board of Directors June 12th
for approval. Once approved it will be forwarded to the Mason County Board of Commissioners.
CONTRACTOR to provide an annual economic report providing a snapshot of local economic conditions.
Deliverable: report on the community economic development strategies for Mason County.
Q1 – The Mason Economic Vitality Index will be published by August and will be available on our website.
CONTRACTOR to participate in economic development system-wide discussions regarding gaps in business start-
up assistance in Mason County.
CONTRACTOR to participate in development of a countywide economic development plan in conjunction with
other governmental jurisdictions and institutions.
o Mason County Comprehensive Plan update
o Finalizing the Industry Cluster Study
o Pacific-Salish Economic Development District
Recieved 06/13/2025
Commissioners Randy Neatherlin,
Sharon Trask and Pat Tarzwell.
Travis Adams, Mckenzie Smith,
Cheryl Heywood, Brenda Lane
Received 06/16/2025Commissioners Randy Neatherlin,Sharon Trask and Pat Tarzwell.Travis Adams, Mckenzie Smith,Ian Tracy
Board of Mason County Commissioners’ Briefing Minutes
Mason County Commission Chambers, 411 N 5th Street, Shelton, WA 98584
June 9, 2025 | Page 1 of 2
Week of June 9, 2025
Monday, June 9, 2025
8:40 A.M. Executive Session – RCW 42.30.110(1)(g) Qualifications of an Applicant for Public
Employment
Commissioners Neatherlin, Tarzwell, and Trask met in executive session for qualifications of an
applicant for public employment from 8:40 a.m. to 9:00 a.m. Travis Adams, Tim Whitehead, Meghan
Andrews, and Winter Perez were also in attendance.
9:00 A.M. Closed Session – RCW 42.30.140(4) Labor Discussion
Commissioners Neatherlin, Tarzwell, and Trask met in closed session for labor negotiation from 9:00
a.m. to 10:00 a.m. Travis Adams, Kayla Brinckmeyer, Cabot Dow, and Lindsey Smith were also in
attendance.
10:00 A.M. Planning Advisory Commission Interviews
Commissioners Neatherlin, Tarzwell, and Trask were in attendance.
• Commissioners interviewed Elizabeth Egan and Isaiah Johnson for the Planning Advisory Commission
and chose to move forward with appointing Earendil Stargard and Isaiah Johnston.
10:20 A.M. Sheriff’s Office – Sheriff Spurling
Commissioners Neatherlin, Tarzwell, and Trask were in attendance.
• Sheriff Spurling and Chief Dracobly discussed succession planning in the Sheriff’s Office, the Chief
Criminal Deputy position, and out of class pay. This would include temporarily placing Jeff Rhoades
at Range 47 Step 8 effective June 1, 2025; and authorizing out-of-class pay for Chief Criminal Deputy
Jason Dracobly for temporarily serving as the Undersheriff effective June 1, 2025. Approved to move
forward.
• Sheriff Spurling expanded on the Jail’s Canine Drug Detection Program and provided an overview of
the implementation, practices, limitations, handler selection, program model, and the program purpose
and intent.
10:35 A.M. Superior Court – Paddy McGuire
Commissioners Neatherlin, Tarzwell, and Trask were in attendance.
• Paddy requested to create one Full-Time Employee (FTE) Juvenile Detention Officer position due to
an employee being on long-term leave. Approved to move forward.
10:45 A.M. Public Health – David Windom
Commissioners Neatherlin, Tarzwell, and Trask were in attendance.
• Melissa Casey shared the Homeless Response Program funding recommendations for 2025 -2027.
Recommendations are: Turning Pointe Survivor Advocacy Center $251,398 for an emergency shelter;
Crossroads Housing $299,311 for rapid rehousing and $251,398 for an em ergency shelter; Coastal
Community Action Program $1,231,595 for housing and essential needs, $501,635 for eviction
prevention, and $75,166 for diversion/coordinated entry/care coordination; New Horizons
Communities $52,000 for permanent supportive housing ; The Youth Connection $299,331 for rapid
rehousing, $300,000 for eviction prevention, and $313,350 for off-site emergency shelter; and reserves
for a single adult emergency shelter $99,281.
10:55 A.M. Public Works – Loretta Swanson
Utilities & Waste Management
Commissioners Neatherlin, Tarzwell, and Trask were in attendance.
• Stephanie Buhrman shared the Belfair Sewer Equivalent Residential Unit (ERU) Review PowerPoint
presentation and Notice of Change to ERU Calculation letter.
• Stephanie discussed the Water Utility Billing Leak Credit policy.
Board of Mason County Commissioners’ Briefing Minutes
Mason County Commission Chambers, 411 N 5th Street, Shelton, WA 98584
June 9, 2025 | Page 2 of 2
11:20 A.M. Central Services – Travis Adams
Commissioners Neatherlin, Tarzwell, and Trask were in attendance.
• McKenzie Smith shared the letter of support request from the Economic Development Council (EDC)
for their grant application to the USDA Farmers Market Promotion Program (FMPP). Approved to
move forward.
• Jennifer Beierle presented the draft 2026 Mason County Preliminary Budget Preparation Guidelines
and Budget Adoption Calendar. Approved to move forward.
• Jennifer reviewed the 2026 Budget Rates for Internal Cost Allocations, Information Technology,
Unemployment, and Motor Pool. Approved to move forward.
• Jennifer shared the Public Hearing date will move from July 8 to July 22 for the creation of the Island
Lake, Lake Management District.
• Tanessa Noll provided an update on grant applications.
• John Taylor shared the amendment to the State Homeland Security Program (SHSP) FY-22 Grant
Contract # E23-098 for an additional $10,375. Approved to move forward.
• Kelly Frazier requested an additional 0.5 FTE Seasonal Maintenance position. Approved to move
forward.
• Cmmr. Neatherlin recommended starting an Agricultural Committee.
Tuesday, June 10, 2025
9:00 A.M. Pre-Budget Utility Rate Workshop
Commissioners Neatherlin, Tarzwell, and Trask were in attendance.
• Stephanie Buhrman continued the pre-budget utility rate workshop and reviewed potential rate changes
for Beards Cove water, Belfair sewer, Rustlewood water and sewer, and North Bay Case Inlet sewer.
Staff recommended increasing Beards Cove water to $79.90; Rustlewood water to $79.90; Rustlewood
sewer to $129.97; Belfair sewer to $122.25; and North Bay Case Inlet sewer to $130.35.
Respectfully submitted,
_________________________
McKenzie Smith,
Clerk of the Board
BOARD OF MASON COUNTY COMMISSIONERS
Sharon Trask, Pat Tarzwell, Randy Neatherlin,
Chair Vice-Chair Commissioner
Board of Mason County Commissioners’ Briefing Minutes
Mason County Commission Chambers, 411 N 5th Street, Shelton, WA 98584
June 16, 2025 | Page 1 of 2
Week of June 16, 2025
Monday, June 16, 2025
9:00 A.M. Executive Session - RCW 42.30.110 (1)(c) Real Estate
Commissioners Neatherlin, Tarzwell, and Trask met in executive session for real estate from 9:00 a.m.
to 9:10 a.m. Travis Adams and Chris Pinkston were also in attendance.
9:10 A.M. Closed Session – RCW 42.30.140(4) Labor Discussion
Commissioners Neatherlin, Tarzwell, and Trask met in closed session for labor negotiation from 9:00
a.m. to 10:00 a.m. Travis Adams, Chris Pinkston, Kayla Brinckmeyer, Cabot Dow, and Lindsey Smith
were also in attendance.
10:00 A.M. WSU Extension – Dan Teuteberg
Commissioners Neatherlin, Tarzwell, and Trask were in attendance.
• Dan presented the Washington State University (WSU) Extension Spring 2025 report for Mason
County highlighting recent accomplishments as well as future programs. Tessa Holloran highlighted
the Master Gardner program and expansion as well as the Small Farms program.
10:05 A.M. Public Health – David Windom
Commissioners Neatherlin, Tarzwell, and Trask were in attendance.
• David shared the YMCA Actively Changing Together (ACT!) program in Mason County for $20,000.
Approved to move forward.
• David provided an update from the Washington State Association of Local Public Health Officials
conference (WSALPHO). Mason County will receive a $391,556 cut to Foundational Public Health
Services (FPHS) funding. This is an 18.66% cut.
• Cmmr. Trask requested further information on the Homelessness Response funding and shared
concerns around funding Coastal Community Action Program (CCAP) not currently being in or active
in Mason County. Cmmr. Tarzwell touched on the grading rubrics and recommendation of the Housing
and Behavioral Health Advisory Board.
10:15 A.M. Central Services – Travis Adams
Commissioners Neatherlin, Tarzwell, and Trask were in attendance.
• McKenzie Smith discussed the Requests for Proposals (RFPs) for Director of Tourism Development
for Mason County for 2026-2027 and for Services that Support Tourism and/or Cultural Attractions in
Mason County for 2026. Tabled.
• McKenzie shared the five 2024 Open Space applications. Approved to move forward.
• Jennifer Beierle presented the May 2025 financial report. Current Expense revenue $21,439,073 at
48%. Treasurer Department receipts $15,092,937 at 51%. Current Expense expenditure $21,701,485 at
38%. Six-year specific revenue streams: Community Development revenue $982,837; Detention and
Correction services $1,867; Current Expense property tax $6,112,675; Road Diversion property tax
$616,844; County Road property tax $6,151,220; Current Expense sales tax $3,872,369; Criminal
Justice taxes $884,066; Rural Sales and Use tax $471,395; Homelessness prevention filings $245,667;
Lodging Tax $279,260; and Real Estate Excise Tax (REET) 1 and 2 $590,682 each. Total collected
revenue $3,872,369.45. Revenue budgeted $9.5 million. Projected end of year revenue $9,968,73 5.43.
Current Expense cash $26,616,853. Special Fund cash $67,331,731. Motor Pool expenditure $649,181
at 30.91%. Special and Other Funds revenue $22,991,079 at 41%. Special and Other Funds
expenditure $19,432,056 at 28%. Total County debt $15,822,091. Rem aining debt capacity
$203,161,663.
• Cmmr. Trask and McKenzie provided updated information on the Timberland Regional Library (TRL)
Board of Trustees appointment of Dean Jewett.
• Travis introduced Kim Monroe as the new Human Resources Director.
• Commissioners had further discussion around the Temporary Outdoor Public Events (TOPE) code.
10:35 A.M. Public Works – Loretta Swanson
Board of Mason County Commissioners’ Briefing Minutes
Mason County Commission Chambers, 411 N 5th Street, Shelton, WA 98584
June 16, 2025 | Page 2 of 2
Utilities & Waste Management
Commissioners Neatherlin, Tarzwell, and Trask were in attendance.
• Loretta shared the Interlocal Agreement with the City of Shelton to provide roadway and utility
maintenance and installation within city limits. Approved to move forward.
• Richard Dickinson discussed the contract with First Onsite for $143,941.27 for the Belfair Water
Reclamation Facility restoration project. This will include restoration of insulation, drywall, flooring,
ceiling systems, cabinetry, lighting, and finishes in the affected facility areas. Approved to move
forward.
• Stephanie Buhrman shared the uncollectable debts recorded under the Utilities and Waste Management
and Roads Divisions. Total amount for Utilities and Waste Management Funds is $13,781.18 and total
amount for Road Fund Traffic Incidents $39,437.34. Approved to move forward.
• Stephanie presented the Public Works Utilities and Waste Management Water Leak Credit Policy.
Approved to move forward.
• Loretta shared the draft letter to City of Bremerton Mayor Wheeler regarding the Belfair sewer
extension.
• Loretta and Stephanie Buhrman provided updates regarding utility rates. Tabled .
Respectfully submitted,
_________________________
McKenzie Smith,
Clerk of the Board
BOARD OF MASON COUNTY COMMISSIONERS
Sharon Trask, Pat Tarzwell, Randy Neatherlin,
Chair Vice-Chair Commissioner
Board of Mason County Commissioners
Proceedings
Commission Chambers
411 N 5th St, Shelton, WA 98584
June 10, 2025
1. Call to Order – The Chairperson called the regular meeting to order at 9:00 a.m.
2. Pledge of Allegiance – Keith Reitz led the flag salute.
3. Roll Call – Present: Present: Commissioner District 1 – Randy Neatherlin; Commissioner
District 2 – Pat Tarzwell; Commissioner District 3 – Sharon Trask.
4. Correspondence and Organizational Business
4.1 Correspondence
4.1.1 Busch Law Firm PLLC sent in a letter regarding the AT&T fiber acquisition in Mason
County.
4.1.2 Kerry Myers sent in an application for the Lodging Tax Advisory Committee (LTAC).
5. Open Forum for Citizen Input
Dean Jewett shared his appreciation of Sunni and Randi in Environmental Health and shared there
has been increased collaboration between the City of Shelton and Mason County. Dean discussed
the difference between homelessness and vagrancy and would like to see guidelines set up
between both code and law enforcement for a more proactive approach.
6. Adoption of Agenda
Cmmr. Neatherlin/Tarzwell moved and seconded to adopt the agenda as published. Motion
carried unanimously. Neatherlin-aye; Tarzwell-aye; Trask-aye.
7. Approval of Minutes
Cmmr. Tarzwell/Neatherlin moved and seconded to adopt the May 19 and June 2, 2025 Briefing
Minutes; May 27, 2025 Regular Meeting Minutes; and June 2, 2025 Special Meeting Minutes as
presented. Motion carried unanimously. Neatherlin-aye; Tarzwell-aye; Trask-aye.
8. Approval of Action Agenda
8.1 Approval of Warrants and Treasurer Electronic Remittances
Claims Clearing Fund Warrant # 8112815-8113091 $1,142,616.32
Direct Deposit Fund Warrant # 116467-116875 $ 967,573.12
Salary Clearing Fund Warrant # 7008908-7008934 $ 655,631.90
Treasurer Electronic Remittance $1,955,989.59
8.2 Approval of the Resolution appointing Brittany Pearson to serve as Mason County Treasurer
until the next General Election, effective July 1, 2025. (Exhibit A, Resolution No. 2025-038)
8.3 Approval of the Mason Matters contract to monitor the health status of the community in the
amount of $75,000 from January 1, 2025, to December 31, 2025.
8.4 Approval of the Resolution authorizing the purchase of a minivan for the Mobile Outreach
Expansion Program for an amount not to exceed $35,000. (Exhibit B, Resolution No. 2025-
039)
8.5 Approval of the four (4)-year Interlocal Agreement with Kitsap County to continue providing
residential household hazardous waste collection and disposal for Mason County and approval
to sign the optional amendment to extend the agreement for an additional four (4) years.
June 10, 2025 | Page 2 of 3
8.6 Approval of the Resolution for County Road Project (CRP) No. 2068 for the Cloquallum Road
improvement project from milepost 6.6 to milepost 7.8 and CRP No. 2069 for the Bear Creek
Dewatto culvert replacements at milepost 6.18, 7.43, and 7.94; and approval for the County
Engineer to advertise, set bid opening dates and times, and award contracts; and approval for
the County Engineer and/or Chair to sign all pertinent documents related to these projects.
(Exhibit C, Resolution No. 2025-040 and Exhibit D, Resolution No. 2025-041)
8.7 Approval of the Resolution declaring intent to establish the Island Lake, Lake Management
District (LMD) # 1 and to set a Public Hearing on the formation of the proposed LMD on
Tuesday, July 22, 2025, at 9:15 a.m. (Exhibit E, Resolution No. 2025-042)
8.8 Approval to temporarily move Detective Sergeant Jeff Rhoades into the Chief Criminal Deputy
position at Range 47 Step 8 effective June 1, 2025; and approval of out-of-class pay for Chief
Criminal Deputy Jason Dracobly for temporarily serving as the Undersheriff effective June 1,
2025.
8.9 Approval to create, post, and fill one Full-Time Employee (FTE) Juvenile Detention Officer
position.
8.10 Approval of the State Homeland Security Program (SHSP) FY-22 Grant Contract # E23-098
amendment for an additional $10,375.
8.11 Approval to create, post, and fill a .5 FTE Seasonal Maintenance position within the Facilities
Department.
8.12 Approval to appoint Earendil Stargard and Isaiah Johnston to the Planning Advisory
Commission (PAC) for terms expiring June 10, 2029.
Cmmr. Neatherlin/Tarzwell moved and seconded to approve action items 8.1 through 8.12 with
the removal of item 8.2 for separate discussion and vote. Motion carried unanimously.
Neatherlin-aye; Tarzwell-aye; Trask-aye.
Item 8.2
Commissioners recognized and thanked Brittany Pearson, her family, and the Treasurer’s Office.
Cmmr. Tarzwell/Neatherlin moved and seconded to approve the Resolution appointing Brittany
Pearson to serve as Mason County Treasurer until the next General Election, effective July 1,
2025. Motion carried unanimously. Neatherlin-aye; Tarzwell-aye; Trask-aye.
9. Other Business (Department Heads and Elected Officials)
Steve Duenkel, Auditor, reminded the County of a workshop sponsored by Auditor’s Financial
Services Office and hosted by the State Auditor’s Office on June 26 at Public Works to strengthen
internal controls and fraud prevention.
10. 9:15 a.m. Public Hearings and Items Set for a Certain Time
Please see above options to provide public testimony. These options are available only while COVID-19 OPMA
meeting restrictions are in place.
10.1 Public Hearing to consider the Resolution adopting the Americans with Disabilities Act
(ADA) Transition Plan for Public Right-of-Way. Staff: Mike Collins (Exhibit F, Resolution
No. 2025-043)
Loretta Swanson shared this plan includes policies, procedures, contact information, and the
commitment to provide barrier free access to individuals with disabilities with an emphasis on
the transportation network. This is an essential component and requirement for the continued
use of Federal Highway funding. Staff conducted an inventory of facilities and identified if
there were barriers, none were found. Most facilities are in Belfair. This plan is a work in
progress and staff will continue to evaluate and expand it.
June 10, 2025 | Page 3 of 3
Cmmr. Neatherlin/Tarzwell moved and seconded to approve the Resolution adopting the
Americans with Disabilities Act (ADA) Transition Plan for Public Right-of-Way. Motion
carried unanimously. Neatherlin-aye; Tarzwell-aye; Trask-aye.
11. Board’s Calendar and Reports – The Commissioners reported on meetings attended the past
week and announced their upcoming weekly meetings.
12. Adjournment – The meeting adjourned at 9:31 a.m.
ATTEST:
____________________________
McKenzie Smith, Clerk of the Board
BOARD OF COUNTY COMMISSIONERS
MASON COUNTY, WASHINGTON
_______________________________
Sharon Trask, Chair
_______________________________
Pat Tarzwell, Vice-Chair
________________________________
Randy Neatherlin, Commissioner
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No. 8.1
From: Kariann Rutledge Ext: 380
Department: Central Services Briefing: ☐
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): Click or tap here to enter text.Agenda Date(s): 06/24/2025
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other
(This is the responsibility of the requesting Department)
Item:
Approval of Warrants & Treasurer Electronic Remittances
Claims Clearing Fund Warrant # 8113092-8113303 $ 1,197,989.86
Direct Deposit Fund Warrant # 116876-117286 $ 961,618.71
Salary Clearing Fund Warrant # 7008935-7008971 $ 1,273,761.37
Background/Executive Summary:
The Board approved Resolution no. 80-00 Payment of Claims Against County: Procedure Authorizing
Warrant Issue and Release Prior to Board Claim Approval. Mason County Code 3.32.060(a) requires that
the Board enter into the minutes of the County Commissioners the approval of claims listing warrant
numbers.
Claims Clearing YTD total $ 21,361,244.80
Direct Deposit YTD total $ 10,713,997.26
Salary Clearing YTD total $ 11,073,065.06
Budget Impact (amount, funding source, budget amendment, etc.):
See above.
Public Outreach:
N/A
Requested Action:
Approval of the aforementioned Claims Clearing Fund, Direct Deposit Fund, Salary Clearing Fund, and
Treasurer Electronic Remittance warrants.
Attachment(s):
Originals on file with Financial Services and the Treasurer’s Office; copies on file with the Clerk of the
Board
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No. 8.2
From: McKenzie Smith Ext: 589
Department: Central Services Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): June 9, 2025 Agenda Date(s): June 24, 2025
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other
(This is the responsibility of the requesting Department)
Item:
Letter of Support for Mason County Economic Development Corporation FMPP Grant Application
Background/Executive Summary:
The Mason County Economic Development Council (EDC) is pursuing funding from the USDA to
support farmers and ranchers in the County expand their direct-to-consumer market opportunities. If
successful, the EDC will help them partner with programs like WIC and SNAP and develop partnerships
with larger institutions like the school districts, WCC, health care facilities and others to purchase goods
grown in Mason County. This will contribute positively to our regional economy and will help provide
additional healthy food to Mason County residents. This builds on work Blue Zones did with Mason
Health and was a key request of farmers during the EDC’s agriculture focus group last fall.
Budget Impact (amount, funding source, budget amendment, etc.):
None
Public Outreach:
N/A
Requested Action:
Approval of the letter of support for the Mason County Economic Development Council’s grant
application to the USDA Farmers Market Promotion Program (FMPP).
Attachment(s):
Letter
MASON COUNTY
BOARD
OF
COMMISSIONERS
1ST District
RANDY NEATHERLIN
2nd District
PAT TARZWELL
3rd District
SHARON TRASK
Mason County Building 1
411 North Fifth Street
Shelton, WA 98584-3400
(360) 427-9670 ext. 419
Fax (360) 427-8437
June 24, 2025
The Honorable Brooke L. Rollins
Secretary of Agriculture
U.S. Department of Agriculture
1400 Independence Avenue SW
Washington, DC 20250
Re: Letter of Support for Mason County Economic Development Corporation FMPP Grant
Application
Dear Secretary Rollins,
On behalf of the Mason County Board of Commissioners, we write in strong support of the Mason
County Economic Development Council’s (EDC) application to the USDA Farmers Market
Promotion Program (FMPP). We believe this project will be instrumental in stren gthening local
agriculture and increasing access to direct-to-consumer market opportunities for producers across
Mason County and the surrounding region.
Agriculture is a vital driver of Mason County’s economy and identity. Our farmers, producers, and
agricultural businesses not only contribute significantly to local employment and land preservation,
but also serve as essential providers of healthy, locally grown food. As we seek to support economic
resilience and community health in Mason County, investing in the capacity of our agricultural
sector is both necessary and strategic.
The EDC’s proposal aligns with the goals of the FMPP. It provides much -needed technical
assistance, training, and outreach to help local producers navigate modern marketing channels,
support FM food safety certification, and reach new customers. This support is particularly
important for our small and mid-sized farms that form the backbone of our rural economy.
We thank you and your staff for your ongoing commitment to rural communities and urge your
favorable consideration of this important application.
Sincerely,
Sharon Trask, Pat Tarzwell, Randy Neatherlin,
Chair Vice-Chair Commissioner
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No. 8.3
From: Jennifer Beierle Ext: 532
Department: Central Services Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): 6/9/2025 Agenda Date(s): 6/24/25
Internal Review: ☒ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other
(This is the responsibility of the requesting Department)
Item:
Draft 2026 Mason County Preliminary Budget Preparation Guidelines and Budget Adoption Calendar
Background/Executive Summary:
The purpose of the budget guidelines is to establish a consistent and transparent process for preparing the
2026 preliminary budget for all Mason County offices and departments. These guidelines aim to align
financial planning with strategic priorities, ensure fiscal responsibility, and support essential services for
our citizens.
The Board of Mason County Commissioners typically sends out budget guidelines on or before the call
for budgets from the Auditor. The notice to file is due by the second Monday in July, per RCW 36.40.010.
As stated in RCW 36.40.050, the budget is submitted by the auditor to the board of county commissioners
on or before the first Tuesday in September. The board shall then consider the submitted budget and make
any revisions or additions it deems advisable.
A conservative approach to the 2026 budget is recommended.
Budget Impact (amount, funding source, budget amendment, etc.):
The budget guidelines are issued under the authority of the Mason County Board of Commissioners and
are intended to provide a framework for collaborative, transparent, and responsible budget planning for
2026.
Public Outreach:
Each step of the County’s budget is a public process, open to public comment, beginning with the budget
guidelines. Budget workshops between the Commission and offices or departments typically begin in
October. A public notice-of-hearing on the proposed budget is published for two weeks in the newspaper
and the detailed proposed budget is posted two weeks prior to adoption on the County’s website. The
County follows the alternate date for budget hearing in RCW 36.40.071, with the goal of adopting a
balanced budget on the first Monday in December.
Requested Action:
Request approval of the Mason County Commissioners’ 2026 Preliminary Budget Preparation Guidelines
Attachment(s):
2026 Preliminary Budget Preparation Guidelines
2026 Budget Adoption Calendar
1
June 24, 2025
To: Elected Officials & Department Heads
Re: Mason County Commissioners’ 2026 Preliminary Budget Preparation
Guidelines
The following are the Board of County Commissioners’ guidelines for the
Preliminary Budget. Preliminary budgets are due to the Auditor in the Munis
Financial System by close of business on Monday, August 11, 2025.
Elected Officials and Department Heads are asked to present a 2026 baseline
budget at 2025 adopted budget levels. Approved contractual increases are added
to the office or department’s bottom line from the previous year in a baseline
budget.
Please implement the following guidelines when developing 2026 Preliminary
Budgets:
BEGINNING FUND BALANCE (BFB) ESTIMATES
▪ The Budget Office will make initial BFB estimates based on cash balances as of
June 30th and the current 2025 budget. Estimates will be emailed to offices and
departments by mid-July. Offices/departments that manage special funds should
make their own estimates and email changes to the Budget Office.
REVENUE LEVELS
▪ Current Expense Property Tax levy may include an increase.
▪ Roads Property Tax levy may include an increase.
▪ Budget with existing fees and service charge schedules; review for proposed fee
increases if applicable.
▪ Grants should be budgeted conservatively with projected amounts to be
received within the proper budget year.
▪ The Treasurer estimates that Interest rates on investments will be 3.5%.
EXPENDITURE LEVELS
SALARIES & BENEFITS:
Salary & Benefit Projections will be emailed to Departments by the Budget Office
by mid-July. Differences in calculations should be entered into the spreadsheet
provided and sent back with an explanation.
Further guidance on calculations:
▪ Wages for union represented employees with signed union contracts should
reflect general wage, step, and COLA increases as outlined in the contracts.
▪ Wages for non-represented employees shall reflect step increases only, except
for Chief Deputy Prosecuting Attorney wages in Resolution No. 2025-003. The
BOCC may increase non-represented wages later.
▪ Wages for Elected Officials shall reflect the dollar amounts as stated in the
Mason County Citizens’ Commission on Salaries, Resolution No. 2024-070, except
for Prosecuting Attorney wages in Resolution No. 22-19, and Superior Court and
District Court Judges salaries, as set by the WA Citizens’ Commission (WCCSEO).
2
▪ The Benefit Rate Sheet will be emailed to Departments by the Budget Office by
mid-July. Medical budgets should reflect pooled amounts paid by the County
times the number of FTE employees. Use budget expense accounts ending in
520040 for medical.
▪ New position requests must go through Human Resources via the following link:
https://www.cognitoforms.com/masoncounty1/newpositionrequest
Put the total salary and benefit amount of a new position request in the
preliminary budget on a BARS line titled “2026 Unapproved Budget Request”.
EXPENDITURE RATES:
All internally calculated rates will be emailed by the Budget Office by mid-July and
include:
▪ 2026 Internal Allocations – see tab A-1: use budget expense accounts ending in
541019.
▪ 2026 State Auditor Charges: now included in the internal allocations and do not
need to be budgeted by individual departments.
▪ 2026 Motor Pool rates: use budget expense accounts ending in 5xx777, 5xx778,
and 575100.
▪ 2026 Information Technology rates: use budget expense accounts ending in
545952.
▪ 2026 IT Computer Replacement: IT will send out a list of computers to be
replaced in 2026 out of each office/department budget. Use budget expense
accounts ending in 535098.
▪ 2026 Unemployment rates: $200 per FTE based on 2025’s adopted budget FTE
counts. Elected Officials do not receive an unemployment rate charge. Use
budget expense accounts ending in 546096.
▪ 2026 ER&R vehicle rates: use budget expense accounts ending in 545951.
OTHER REVENUE AND EXPENDITURE GUIDANCE:
▪ Inter-County Transfers- In must balance with Inter-County Transfers-Out. Please
communicate with the transferring from office or department, as unbalanced
transfers may be removed or changed during the budget process.
▪ Reimbursable interdepartmental expenses budgeted in one fund should be
budgeted as revenue in another fund.
▪ Budget debt service per the Treasurer’s Debt Service schedule.
▪ Building Remodel Requests go to Facilities so that Facilities may budget
accordingly.
▪ Traffic Policing Diversion is budgeted at $1,080,000 – Funding from Roads
Property Tax Levy. The BOCC may change the diversion amount during budget
preparation.
▪ Expenditure authority shall be adopted as two bottom lines for all Elected
Officials and County Department budgets, including Special Funds, in accordance
with Resolution No. 26-17: one bottom line for the total salaries and benefits and
one bottom line for operational expenses. Ending Fund Balance is not an
appropriation.
3
▪ Overall expenditures will be reviewed in relation to reserve requirements
identified in Resolution No. 2022-052.
▪ Departments are encouraged to seek out new grant awards as new expenditure
requests may not be considered without a funding source.
MUNIS BUDGET
Prepare internal budget analysis via any method you prefer. The Auditor will send
processing instructions to enter budgets in Munis.
The 2026 Munis budget entry will include the following:
▪ Budget 1 – Preliminary Budget Request – Budget Level 1 will be populated with
2025 adopted budget numbers. Departments may change the numbers to the
requested amounts.
▪ Budget 2 – Auditor’s Preliminary Budget – The Auditor will make error
correction changes to preliminary budget requests.
▪ Budget 3 - Maintenance Level Changes (MLC)– 2025 adopted budget plus non-
discretionary changes, i.e. CBA’s in effect, L&I, DRS, and medical changes. Budget
Level 3 will be entered by the Budget Office.
▪ Budget 4 – Policy Level Requests (PLR) – This is the difference between Budget
Level 2 and Budget Level 3, and will populate automatically. The Budget Office
will email a draft budget level spreadsheet to departments by mid-August. An
explanation or justification and project number should be entered into the
‘Comments’ and ‘Project No.’ columns for any amount in Budget Level 4. In
addition, the attached project form may be filled out for each new “project”
requested in the 2026 budget. A project request may include multiple BARS lines,
and both revenue and expenses to show how the “project” was derived. The
following are considered projects:
1. New staffing request(s)
2. Capital & Vehicle Purchases
3. Operational requests by project
4. All other items over Maintenance Level Changes
Requests for new spending without a corresponding funding source are unlikely
to be considered for budget approval by the Board.
BUDGET NARRATIVES
A Budget Narrative helps the Board and the public understand what each
office/department is responsible for and should include the following
information:
▪ 2024, 2025, and 2026 FTE count, and Organizational Chart
▪ FTE position allocations and funding sources, if any
▪ Proposed Fee Increases
▪ Workload Indicators – include a 3 year history comparison
4
▪ Project Level Changes (Budget Level 4 in Munis – Instructions and training to
follow)
Please email budget narratives to the Budget Manager via email (no paper copies)
by September 19th.
Countywide training via Zoom is scheduled for July 16th at 9:00 am. A separate
email invitation will be sent out for the training.
Departmental budget workshops with the Board will begin in October. The first
workshop will be an overview of the entire budget.
Sincerely,
BOARD OF MASON COUNTY COMMISSIONERS
________________ ________________ _______________
Sharon Trask Pat Tarzwell Randy Neatherlin
Chair Vice Chair Commissioner
Mason County
2026 Budget Adoption Calendar
*Dates may be subject to change*
S M T W T F S S M T W T F S S M T W T F S
12345 123 1234567
6 78 9101112 45678910 891011121314
13 14 15 16 17 18 19 11 12 13 14 15 16 17 15 16 17 18 19 20 21
20 21 22 23 24 25 26 18 19 20 21 22 23 24 22 23 24 25 26 27 28
27 28 29 30 25 26 27 28 29 30 31 29 30
S M T W T F S S M T W T F S S M T W T F S
12345 12 123456
6 78 9101112 3456789 78 910111213
13 14 15 16 17 18 19 10 11 12 13 14 15 16 14 15 16 17 18 19 20
20 21 22 23 24 25 26 17 18 19 20 21 22 23 21 22 23 24 25 26 27
27 28 29 30 31 24 25 26 27 28 29 30 28 29 30
31
S M T W T F S S M T W T F S S M T W T F S
1234 1 123456
5 67 891011 2345678 78 910111213
12 13 14 15 16 17 18 9 10 11 12 13 14 15 14 15 16 17 18 19 20
19 20 21 22 23 24 25 16 17 18 19 20 21 22 21 22 23 24 25 26 27
26 27 28 29 30 31 23 24 25 26 27 28 29 28 29 30 31
30
2026 Preliminary Budget Due on County's website to adopt by 1st Monday in December
Public Hearing to Certify to County Assessor taxes to be levied upon property in the county
Public Hearing at 9:00 a.m. to Consider Adoption of the 2026 Budget
December
Holiday
Overview of the 2026 Preliminary Budget with PLRs
Possible Dates to Schedule Board Budget Negotiations with Departments
Overview of the Preliminary Budget with PLRs included/excluded based on Board negotiations
Budget estimates due in Munis as required by RCW 36.40.010
Preliminary budget submitted to BOCC by Auditor per RCW 36.40.050
Policy Level Requests (PLRs) and Budget Narratives due to Budget Office
April
Official request for budgets required by RCW 36.40.010
Budget Guidelines signed by BOCC and sent to offices and departments
May June
July August September
October November
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No. 8.4
From: Jennifer Beierle Ext: 532
Department: Central Services Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): 6/9/2025 Agenda Date(s): 6/24/2025
Internal Review: ☒ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other
(This is the responsibility of the requesting Department)
Item:
Review of 2026 Budget Rates for Internal Cost Allocations, Information Technology, Unemployment, and
Motor Pool
Background/Executive Summary:
The budget office prepares various rates for the county’s budget each year. These rates provide a
foundation for the budget process. Below is a summary of the rates, and a synopsis of the basis of
distribution for each:
•Internal Cost Allocations: Allocates indirect costs to all departments and funds based on several
different factors. (State Auditor’s Office Charges are proposed to be included in 2026 Internal
Cost Allocations instead of as a separate rate.) 2026 rates are based on 2024 actual expenditures.
•Information Technology: Allocates shared county costs for information technology by FTE.
2026 rates are based on 2024 actual expenditures.
•Unemployment: 2026 rates are based on the 2025 adopted budget FTE numbers. Rates are $200
per FTE. Elected officials are exempt from unemployment
•Motor Pool: Rates are based on the estimated cost of leasing and maintaining the County’s
General Fund and Community Services Health Fleet.
Budget Impact (amount, funding source, budget amendment, etc.):
Please see the attachments for detailed 2026 budget impacts. Here are the totals:
•2026 Internal Cost Allocations Receivable: $2,238,510 (2025 rate was $2,060,611)
•2026 Information Technology Rates: $1,330,000 (2025 rate was $1,300,000)
•2026 Unemployment Rates: $82,106 (2025 rate was $80,358)
•2026 Motor Pool Rates: $1,926,888 (2025 rate was $2,063,470)
Public Outreach:
Each step of the County’s budget is a public process, open to public comment, beginning with the budget
guidelines and internal budget rates. The Internal Cost Allocations are reviewed by the County’s CFO,
Leo Kim, CPA, and by Teresa Johnson, CPA, and IT Rates are reviewed by the IT Steering Committee.
Requested Action:
1.Request the Board approve the rates for Mason County’s 2026 annual budget for Internal Cost
Allocations, Information Technology, Unemployment, and Motor Pool.
2.Request the Board allow the Chair or the County Administrator to sign for the order of eleven
replacement vehicles as presented in the 2026 Motor Pool Rates.
Attachment(s):
Rates for the 2026 Mason County Budget for: Internal Cost Allocations, Information Technology,
Unemployment, and Motor Pool
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No. 8.5
From: David Windom Ext: 260
Department: Public Health Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): June 16, 2025 Agenda Date(s): Click or tap here to enter text.
Internal Review: ☐ Finance ☐ Human Resources ☒ Legal ☐ IT ☒ Risk ☐ Other
(This is the responsibility of the requesting Department)
Item: YMCA project
Background/Executive Summary:
The Shelton Family YMCA is requesting a renewal of $20,000 from Mason County Health &
Human Services to continue the Actively Changing Together (ACT!) program in Mason County.
The program will be administered by the YMCA in partnership with Mason County and Mason
Health. Mason County sponsored this item also in 2024.
Budget Impact (amount, funding source, budget amendment, etc.): $20,000 From Life Course FPHS
Public Outreach: Briefing and Action Agenda
Requested Action: Do pass
Attachment(s):
Proposal
1 | Page December 5, 2024
Actively Changing Together (ACT!)
Shelton Family YMCA Funding Renewal Request - 2025
The Shelton Family YMCA is requesting a renewal of $20,000 from Mason County Health &
Human Services to continue the Actively Changing Together (ACT!) program in Mason
County. The program will be administered by the YMCA in partnership with Mason County
and Mason Health.
According to the Washington State Department of Health, obesity is epidemic in Washington
State and across the nation with almost 30% of people in our state meeting the body mass
criteria for obesity. This is in addition to the large proportion of people who are considered
overweight. When these numbers are combined, we see that over 60% of Washington fits in
these categories…and it’s getting worse. Moreover, Mason County is outpacing the state in
this grim number. Nationwide since 1990, obesity rates have more than doubled and the
largest increases are in young adults.
This is alarming because we know that obesity is correlated with a wide range of chronic
diseases and children who struggle with obesity early in life are more likely to continue to
struggle with it into adulthood. Obesity can also affect a child's social and emotional well-
being, contribute to poor academic performance, and result in a lower quality of life.
Incorporating healthier habits into family routines during childhood provides accountability,
a shared sense of purpose, and will help set up young people for more success down the
road.
Planned Activities: The ACT! program helps families actively change together by practicing
healthier habits as a team. Developed in partnership with providers and professionals at
Seattle Children’s, it includes 13 two-hour sessions where kids ages 8-14 and their
parents/guardians participate in fun and engaging physical activities, learn about nutrition
through hands-on cooking, and meet with other families in the program.
The ACT! curriculum offers strategies and practice to get kids moving, eat better, reduce
screen time, and improve family connections. Specific activities include:
- Classroom instruction on physical activity, nutrition, and goal setting
- Participation in physical activities such as stretching, group games, and walking
- Large group discussions about shopping, meal planning, and registering for
organized sports programs
2024 Report: With the support of Mason County, the ACT! program launched through the
Shelton Family YMCA in September of 2024 with two cohorts. Each cohort includes 5
families. One cohort is offered in English and the other in Spanish.
Program Successes: We are now just over half-way through the 13-week program and are
seeing some outstanding successes. Attendance in both cohorts is at least 70%. Parents
and children are implementing SMART goals around mealtimes and activities. This includes
goals around increasing the number of meals eaten together as a family. Participants are
also taking advantage of Y memberships and programs such as swim lessons, hiking
programs, and working out in the facility.
2 | Page December 5, 2024
Partnership & Referrals: During this initial pilot, our team has built relationships with local
pediatricians and other medical providers through our partnership with Mason Health.
Through our current network, we enrolled 12 families and started a waitlist for our 2025
program. As we move forward, maintaining and building on these relationships is critical in
order to continue a robust referral program.
Staff Training: This year we recruited and trained a diverse team of six staff with a variety
of skill sets and life experiences to facilitate our two cohorts. In the coming year we plan on
certifying additional staff members through the 2-day ACT! facilitator training. Throughout
this pilot project, our team continues to learn, adapt, and shift programs to better meet the
needs of our specific community. We look forward to continuing to learn and change
together in 2025.
Requested Amount: The renewal of our $20,000 grant will cover the full cost of running
two new cohorts beginning in February 2025. Cohorts will consist of 6-12 families each.
Funding will cover additional staff certifications, wages, food, supplies, and one-year
YMCA memberships for all participants. This will ensure the program is offered at NO
COST to participating families and is accessible to all.
Budget for ACT Program:
Facilitator Training $800
Program Wages $1450
Food $4,300
Retention Incentives $1,450
Shirts $500
Y Memberships $11,500
$20,000
Population Served: Participants will be Mason County residents between the ages of 8-14
and at least one parent or guardian. Students and their families will be referred to the
program by local health care providers based on their Body Mass Index (BMI). Children with
a BMI placing them in the 85th percentile for their age and sex will qualify them for the
program.
We know that obesity does not impact all populations equally. Rates are higher in
populations with lower income and education levels. Race and ethnicity also intersect with
obesity rates with specific demographics seeing significantly higher rates. The ACT! program
in Mason County will be offered at no cost to participants and focus will be placed on
referring individuals who have high need and limited access to resources.
3 | Page December 5, 2024
Mission Alignment: The ACT! program and the mission and values of the YMCA are in
strong alignment with the mission and goals of Mason County Health & Human Services. All
Y programs are focused on fostering personal health and community strength. By facilitating
skill development in young people, ACT! targets one of the key indicators of early mortality
and chronic disease – obesity. AND, by utilizing a family-oriented approach that fosters
connections and relationships, ACT! tackles more than just physical health. ACT! gives
young families a pathway to live happier and healthier lives.
Assistance Needed: We ask Mason County Health & Human Services work in conjunction
with the Y and Mason Health to develop and launch the strong referral system necessary to
launch this program. This includes information and education to local medical professionals
and increasing public awareness regarding this resource.
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No. 8.6
From: McKenzie Smith Ext: 589
Department: Central Services Briefing: ☒
Action Agenda: ☒
Public Hearing: ☒
Special Meeting: ☐
Briefing Date(s): June 16, 2025 Agenda Date(s): June 24, 2025
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other
(Please ensure proper internal review channels have been followed, this is the responsibility of the
requesting Department)
Item:
2024 Open Space Applications
Background/Executive Summary:
The Open Space Taxation Act, enacted in 1970, allows property owners to have their open space, farm
and agricultural, and timberlands valued at their current use rather than their highest and best use per
RCW 84.34.
Associated Costs/Budget Impact (amount, funding source, budget amendment, etc.):
N/A
Public Outreach:
Hearing notice must be published at least ten (10) days prior to the hearing and sent to individual
applicants.
Requested Action:
Approval to set a Public Hearing for Tuesday, July 22, 2025, at 9:15 a.m. to consider the five (5) 2024
Open Space applications as recommended by the Assessor ’s Office and Community Development.
Attachment(s):
Spreadsheet
Parcel Planner Acreage Zoning Structures Notes (describe critical areas, development rights, etc.) Approve
…subject to the following
conditions
…used in the
following manner
…may be removed if
the land…
22104-40-00010 Kell 8.72 RR10
Residence and
appurtenances forested with exception of home site. No critical areas Y-6.72 acres
NO CLEARING OF LAND
AND NO STRUCTURES TO
BE ERECTED ON OPEN
SPACE LAND = 6.72-
ACRES; HOMESITE AREA
= 2-ACRES
PER OWNER'S
REQUEST OR
DETERMINATION BY
MASON COUNTY IF
CONDITIONS ARE NOT
SUSTAINED.
51915-40-90003 Kell 10.13 IH
Residence and
appurtenances giving up one development right/field and forested, no critical areas Y-9.13 acres
NO CLEARING OF LAND
AND NO STRUCTURES TO
BE ERECTED ON OPEN
SPACE LAND = 9.13-
ACRES; IMPROVED AREA
= 1-ACRE
PER OWNER'S
REQUEST OR
DETERMINATION BY
MASON COUNTY IF
CONDITIONS ARE NOT
SUSTAINED.
42125-11-50050 Kell 27.41 RR20
None open space as part of perfomance large lot subdivision Y-full acreage
NO CLEARING OF LAND
AND NO STRUCTURES TO
BE ERECTED ON OPEN
SPACE LAND = 27.41-
ACRES
PER OWNER'S
REQUEST OR
DETERMINATION BY
MASON COUNTY IF
CONDITIONS ARE NOT
SUSTAINED.
22125-14-00020 Kell 3.22 RR5
None giving up one development right. Marine shoreline, fully forested site. No other critical areas Y-full acreage
NO CLEARING OF LAND
AND NO STRUCTURES TO
BE ERECTED ON OPEN
SPACE LAND = 3.22-
ACRES
PER OWNER'S
REQUEST OR
DETERMINATION BY
MASON COUNTY IF
CONDITIONS ARE NOT
SUSTAINED.
32331-33-90000 Kell 3.9 RR5
Residence and
appurtenances Sund Rock Conservation Area uplands. Agency access for public "under water" education Y-2.9 acres
NO CLEARING OF LAND
AND NO STRUCTURES
SHALL BE BUILT UPON
SUCH LAND EXCEPT
THOSE DIRECTLY
RELATED TO, AND
COMPATIBLE WITH, THE
CLASSIFIED USE OF THE
LAND. OPEN SPACE LAND
=2.9-ACRES; HOMESITE
AREA = 1-ACRE
PER OWNER'S
REQUEST OR
DETERMINATION BY
MASON COUNTY IF
CONDITIONS ARE NOT
SUSTAINED.
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No. 8.7
From: Mike Collins, PLS, PE, County Engineer Ext: 450
Department: Public Works Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): June 9, 2025 Agenda Date(s): June 24, 2025
Internal Review: ☐ Finance ☐ Human Resources ☒ Legal ☐ IT ☒ Risk ☐ Other
(This is the responsibility of the requesting Department)
Item: Interlocal Agreement with the City of Shelton to provide Roadway and
Utility Maintenance and Installation
Background/Executive Summary:
This Interlocal Agreement establishes a cooperative arrangement between Mason County and the
City of Shelton, under which Mason County Public Works will provide roadway and utility
maintenance and installation services within the city limits.
The agreement becomes effective upon execution by both parties and remains in effect until
terminated by either party through written notice.
Budget Impact:
This agreement will not affect the Mason County budget, as the City of Shelton will fully reimburse
the County for all work performed.
The maximum amount payable by the City for work performed under this agreement shall comply
with the purchasing requirements outlined in RCW 35.23.352(1)-(6).
Public Outreach:
N/A
Requested Action:
Request that the Board authorize the Chair to sign the interlocal agreement with the City of Shelton
for Mason County Public Works to provide roadway and utility maintenance and installation.
Attachments:
1.Agreement
2.2025 Preliminary Street Overlay Location Map
3.RCW 35.23.352
Page 1
ROADWAY AND UTILITY MAINTENANCE AND
INSTALLATION INTERLOCAL AGREEMENT
BETWEEN MASON COUNTY AND CITY OF SHELTON
THIS INTERLOCAL AGREEMENT is made and entered into pursuant to the Interlocal
Cooperation Act, Chapter 39.34 of the Revised Code of Washington, on the ____ day of
_______________, 2025, by and between City of Shelton (hereinafter referred to as CITY) and
Mason COUNTY (hereinafter COUNTY) collectively referred to as PARTIES.
WHEREAS, pursuant to the Interlocal Cooperation Act, Chapter 39.34 RCW, the Parties
agree that it is to the mutual advantage of the County and the City to cooperate as described herein
to make the most efficient use of their resources to provide services and facilities needed by the
citizens residing within their respective jurisdictions; and
WHEREAS, RCW 39.34.080 authorizes a public agency to contract with another public
agency to perform any governmental service, activity, or undertaking that each public agency is
authorized by law to perform; and
WHEREAS, the City and County entered an Interlocal Agreement dated October 15,
2024, for the exchange of equipment and small public works services; and
WHEREAS, Section 6 of the above-mentioned Interlocal Agreement states that larger
projects exceeding a day of work, such as paving and chip sealing, shall require a separate
agreement; and
WHEREAS, RCW 35.77.020 allows cities to enter into agreements with the county in
which they are located for all or a specified part of the construction, repair, or maintenance of city
streets and bridges; and
WHEREAS, the City intends now and in the future to utilize County assistance in
roadway paving projects, and in the future both agencies may elect to jointly install water, sewer,
storm drainage, or other utilities.
NOW THEREFORE, in consideration of the terms, conditions, covenants, and
performances contained herein, or attached and incorporated and made a part hereof, IT IS
MUTUALLY AGREED AS FOLLOWS:
1. General: It is the purpose of the Agreement to permit the parties to make the most efficient use
of their resources by enabling them to cooperate by furnishing each other manpower,
equipment, and materials when available on a reimbursable basis for roadway and utility
maintenance or installation activities and/or cooperate on joint agency roadway and utility
maintenance and/or installation projects. This will be done with the understanding that the
work of the owner of the requested resources takes priority. Each Party has the right, in its sole
discretion, to decline requests to perform work or services.
2. Administration of Agreement: Each Party to this agreement shall communicate to the other
party its designated agreement representative, which shall by default be the Directors of Public
Works.
3. Term of Agreement: This agreement shall take effect upon execution by both Parties and shall
Page 2
remain in effect until either Party terminates by giving the other party written notice, provided
that neither Party shall be obligated to utilize the equipment or services of the other Party at
any time or in any instance. The agreement shall cover all properly-authorized work, services,
and projects that are within the agreement’s parameters, without further action of the City
Council or County Commission except to budget for services, materials, and work.
4. Responsibility for competitive bidding and purchasing: Each Party shall be responsibility for
ensuring compliance with competitive purchasing and bidding requirements. Each party shall
defend, indemnify, and hold the other Party harmless from any and all disputes and claims that
arise from its alleged failure to comply with bidding laws.
5. Maximum expenditure: The maximum amount payable for work to be performed under this
Agreement by the City shall meet the purchasing requirements of RCW 35.23.352(1)-(6).
6. Services requests: Each request for service shall be submitted by the Public Works Director or
designee on behalf of each Party. Each request for service shall be in writing on standardized
forms (when possible), and shall specify the service required, the amounts and types of labor,
equipment, and material required, the location of the work, the estimated cost of the work,
when the work is to be performed, and other information pertinent to the request. Upon receipt
of the request, the party which has been requested to supply the service shall indicate their
acceptance or rejection of the request, have it signed by their authorized official, and return a
copy to the requesting party. In cases of emergency, the request and approval may be done
verbally but must be documented in writing within forty-eight (48) hours of the verbal request.
7. Care and maintenance of equipment: Each party shall exercise reasonable care in the use of
the other party’s equipment to perform work. Any damage other than normal wear will be the
responsibility of the party in possession of the equipment at the time the equipment is
damaged.
8. Invoicing and payment: The parties to this Agreement agree that the party receiving services
under this Agreement shall reimburse the party providing the services for their actual direct
and related indirect costs, including supplies, materials, equipment, and labor. The party
providing the services shall invoice the party receiving the services at agreed upon intervals.
Invoices shall be paid within thirty (30) days of receipt.
Rates charged for equipment (which include consumable items, but not labor) shall be billed
per the current version of the FEMA schedule of equipment rates. Equipment not shown on
the FEMA rate schedule shall be billed at a previously agreed upon rate by both agencies.
Hourly labor rates charged to the nearest ½ hour by each agency shall be based on the actual
cost of each employee including benefits. The hourly rate may be increased to include items
such as overtime and/or call-out time identified in labor agreements, as separately
documented by an agency on the project invoices.
Each Party shall compensate the other for the full cost of supplies and materials acquired to
perform work for the other party. The Parties shall purchase supplies and materials at the
lowest reasonable cost.
9. Payment disputes: In the event of a dispute over the amount due for services, the receiving
party shall promptly pay any undisputed amounts to the providing party. The City and
County Managers shall confer and reach agreement on payment disputes.
Page 3
10. Quality of work: Each Party shall ensure that all work it performs meets the other Party’s
specifications and accepted industry standards. Each Party has the right to require the other
Party to remedy defective work.
11. Labor disputes: Each Party shall defend, indemnify, and hold the other Party harmless from
any claims made by members of that Party’s bargaining unit.
12. Right of entry and easements: The party receiving services under this Agreement shall be
responsible for obtaining easements or rights of entry as necessary to accomplish all work or
services requested as a part of this Agreement.
13. Citizen complaints: The Party in whose jurisdiction the work is being performed shall be
responsible for handling citizen complaints concerning the work, such as noise, dust, road
closures, and damage.
14. Relationship of the Parties: The employees or agents of each party who are engaged in the
performance of this Agreement shall continue to be employees or agents of that party and
shall not be considered for any purpose to be employees or agents of the other party. This
Agreement is for the benefit of the parties, and no third-party beneficiary relationship is
intended. No separate legal entity is created by this Agreement. No joint organization is
created. No common budget is to be established. No personal or real property is to be jointly
acquired or held.
15. Indemnity and insurance: Each Party shall indemnify, defend, and hold harmless the other
Party and its officers, officials, employees and agents, from and against any and all claims,
actions, suits, liability, loss, expenses, damages, and judgments of any nature whatsoever,
including costs and attorney fees in defense thereof, for injury, sickness, disability or death to
persons or damage to property or business, caused by or arising out of that Party’s acts, errors
or omissions in the performance of this Agreement. In the event of concurrent negligence, the
party bearing the indemnity obligation shall be liable to the extent of its own negligence. The
Parties waive their immunity under the State Industrial Insurance Law, Title 51, RCW, for
any injury or death suffered by their own employees caused by or arising out of their own
acts, errors or omissions in the performance of this Agreement. This waiver has been
mutually negotiated by the Parties. Each Party shall maintain and keep in force, through its self-
insurance program or participation in a recognized governmental risk pool, insurance coverage or
financial responsibility of such scope and limits as are necessary and appropriate to fully support and
satisfy its indemnification, defense, and hold harmless obligations under this Agreement. Such
coverage shall be maintained for the duration of this Agreement and any applicable statute of
limitations period thereafter.
16. Compliance with laws: The Parties shall comply with all applicable federal, state and local
laws, rules and regulations in performing this Agreement, including but not limited to laws
governing public works and procurement.
17. Non-discrimination policy: The County and City shall not discriminate in the performance of
this Agreement because of race, color, national origin, sex, sexual orientation, gender
expression, age, religion, creed, marital status, disability, or other status protected by law.
18. Filing: This document shall be filed with the County Auditor pursuant to RCW 39.34 or,
alternatively, listed by subject on each Party’s website.
19. Legislative approval required: Pursuant to RCW 39.34.030, this Agreement shall be
Page 4
approved by each Party’s legislative authority before taking effect. After legislative approval,
each Party’s designated representative may approve minor or nonmaterial modifications to
the Agreement.
IN WITNESS WHEREOF the parties hereto have executed this Agreement as of the day and
year first above written.
BOARD OF COUNTY COMMISSIONERS CITY OF SHELTON
MASON COUNTY, WASHINGTON
Sharon Trask, Chair Mark Ziegler, City Manager
ATTEST:
McKenzie Smith, Clerk of the Board
APPROVED AS TO FORM: RECOMMENDING APPROVAL:
Tim Whitehead, Ch. DPA Mike Collins, County Engineer
RCW RCW 35.23.35235.23.352
Public worksPublic works——ContractsContracts——BidsBids——Small works rosterSmall works roster——Purchasing requirements,Purchasing requirements,
recycled or reused materials or products.recycled or reused materials or products.
(1) Any second-class city or any town may construct any public works, as defined in RCW (1) Any second-class city or any town may construct any public works, as defined in RCW 39.04.01039.04.010,,
by contract or day labor without calling for bids therefor whenever the estimated cost of the work orby contract or day labor without calling for bids therefor whenever the estimated cost of the work or
improvement, including cost of materials, supplies and equipment will not exceed the sum of $150,000 ifimprovement, including cost of materials, supplies and equipment will not exceed the sum of $150,000 if
more than one craft or trade is involved with the public works, or $75,500 if a single craft or trade is involvedmore than one craft or trade is involved with the public works, or $75,500 if a single craft or trade is involved
with the public works or the public works project is street signalization or street lighting. A public works projectwith the public works or the public works project is street signalization or street lighting. A public works project
means a complete project. The restrictions in this subsection do not permit the division of the project intomeans a complete project. The restrictions in this subsection do not permit the division of the project into
units of work or classes of work to avoid the restriction on work that may be performed by day labor on aunits of work or classes of work to avoid the restriction on work that may be performed by day labor on a
single project. However, a second-class city or any town may have its own regularly employed personnelsingle project. However, a second-class city or any town may have its own regularly employed personnel
perform work which is an accepted industry practice under prudent utility management without a contract. Forperform work which is an accepted industry practice under prudent utility management without a contract. For
purposes of this section, "prudent utility management" means performing work with regularly employedpurposes of this section, "prudent utility management" means performing work with regularly employed
personnel utilizing material of a worth not exceeding $300,000 in value without a contract. This limit on valuepersonnel utilizing material of a worth not exceeding $300,000 in value without a contract. This limit on value
of material being utilized in work being performed by regularly employed personnel shall not include the valueof material being utilized in work being performed by regularly employed personnel shall not include the value
of individual items of equipment. For purposes of this section, "equipment" includes, but is not limited to,of individual items of equipment. For purposes of this section, "equipment" includes, but is not limited to,
conductor, cabling, wire, pipe, or lines used for electrical, water, fiber optic, or telecommunications.conductor, cabling, wire, pipe, or lines used for electrical, water, fiber optic, or telecommunications.
Whenever the cost of the public work or improvement, including materials, supplies and equipment,Whenever the cost of the public work or improvement, including materials, supplies and equipment,
will exceed these figures, the same shall be done by contract. All such contracts shall be let at public biddingwill exceed these figures, the same shall be done by contract. All such contracts shall be let at public bidding
upon publication of notice calling for sealed bids upon the work. The notice shall be published in the officialupon publication of notice calling for sealed bids upon the work. The notice shall be published in the official
newspaper, or a newspaper of general circulation most likely to bring responsive bids, at least 13 days priornewspaper, or a newspaper of general circulation most likely to bring responsive bids, at least 13 days prior
to the last date upon which bids will be received. The notice shall generally state the nature of the work to beto the last date upon which bids will be received. The notice shall generally state the nature of the work to be
done that plans and specifications therefor shall then be on file in the city or town hall for public inspections,done that plans and specifications therefor shall then be on file in the city or town hall for public inspections,
and require that bids be sealed and filed with the council or commission within the time specified therein.and require that bids be sealed and filed with the council or commission within the time specified therein.
Each bid shall be accompanied by a bid proposal deposit in the form of a cashier's check, postal moneyEach bid shall be accompanied by a bid proposal deposit in the form of a cashier's check, postal money
order, or surety bond to the council or commission for a sum of not less than five percent of the amount of theorder, or surety bond to the council or commission for a sum of not less than five percent of the amount of the
bid, and no bid shall be considered unless accompanied by such bid proposal deposit. The council orbid, and no bid shall be considered unless accompanied by such bid proposal deposit. The council or
commission of the city or town shall let the contract to the lowest responsible bidder or shall have power bycommission of the city or town shall let the contract to the lowest responsible bidder or shall have power by
resolution to reject any or all bids and to make further calls for bids in the same manner as the original call.resolution to reject any or all bids and to make further calls for bids in the same manner as the original call.
When the contract is let then all bid proposal deposits shall be returned to the bidders except that ofWhen the contract is let then all bid proposal deposits shall be returned to the bidders except that of
the successful bidder which shall be retained until a contract is entered into and a bond to perform the workthe successful bidder which shall be retained until a contract is entered into and a bond to perform the work
furnished, with surety satisfactory to the council or commission, in accordance with RCW furnished, with surety satisfactory to the council or commission, in accordance with RCW 39.08.03039.08.030. If the. If the
bidder fails to enter into the contract in accordance with his or her bid and furnish a bond within 10 days frombidder fails to enter into the contract in accordance with his or her bid and furnish a bond within 10 days from
the date at which he or she is notified that he or she is the successful bidder, the check or postal money orderthe date at which he or she is notified that he or she is the successful bidder, the check or postal money order
and the amount thereof shall be forfeited to the council or commission or the council or commission shalland the amount thereof shall be forfeited to the council or commission or the council or commission shall
recover the amount of the surety bond. A low bidder who claims error and fails to enter into a contract isrecover the amount of the surety bond. A low bidder who claims error and fails to enter into a contract is
prohibited from bidding on the same project if a second or subsequent call for bids is made for the project.prohibited from bidding on the same project if a second or subsequent call for bids is made for the project.
If no bid is received on the first call the council or commission may readvertise and make a secondIf no bid is received on the first call the council or commission may readvertise and make a second
call, or may enter into a contract without any further call or may purchase the supplies, material or equipmentcall, or may enter into a contract without any further call or may purchase the supplies, material or equipment
and perform the work or improvement by day labor.and perform the work or improvement by day labor.
(2) For the purposes of this section, "lowest responsible bidder" means a bid that meets the criteria(2) For the purposes of this section, "lowest responsible bidder" means a bid that meets the criteria
under RCW under RCW 39.04.35039.04.350 and has the lowest bid; provided, that if the city issues a written finding that the lowest and has the lowest bid; provided, that if the city issues a written finding that the lowest
bidder has delivered a project to the city within the last three years which was late, over budget, or did notbidder has delivered a project to the city within the last three years which was late, over budget, or did not
meet specifications, and the city does not find in writing that such bidder has shown how they would improvemeet specifications, and the city does not find in writing that such bidder has shown how they would improve
performance to be likely to meet project specifications then the city may choose the second lowest bidderperformance to be likely to meet project specifications then the city may choose the second lowest bidder
whose bid is within five percent of the lowest bid and meets the same criteria as the lowest bidder.whose bid is within five percent of the lowest bid and meets the same criteria as the lowest bidder.
(3) The allocation of public works projects to be performed by city or town employees shall not be(3) The allocation of public works projects to be performed by city or town employees shall not be
subject to a collective bargaining agreement.subject to a collective bargaining agreement.
(4) In lieu of the procedures of subsection (1) of this section, a second-class city or a town may let(4) In lieu of the procedures of subsection (1) of this section, a second-class city or a town may let
contracts using the small works roster process provided in RCW contracts using the small works roster process provided in RCW 39.04.15139.04.151 through through 39.04.15439.04.154..
Whenever possible, the city or town shall invite at least one proposal from a certified minority orWhenever possible, the city or town shall invite at least one proposal from a certified minority or
woman contractor who shall otherwise qualify under this section.woman contractor who shall otherwise qualify under this section.
(5) The form required by RCW (5) The form required by RCW 43.09.20543.09.205 shall be to account and record costs of public works in shall be to account and record costs of public works in
excess of $5,000 that are not let by contract.excess of $5,000 that are not let by contract.
(6) The cost of a separate public works project shall be the costs of the materials, equipment,(6) The cost of a separate public works project shall be the costs of the materials, equipment,
supplies, and labor on that construction project.supplies, and labor on that construction project.
(7) Any purchase of supplies, material, or equipment, except for public work or improvement, with an(7) Any purchase of supplies, material, or equipment, except for public work or improvement, with an
estimated cost in excess of $40,000, shall be by contract. Any purchase of materials, supplies, or equipmentestimated cost in excess of $40,000, shall be by contract. Any purchase of materials, supplies, or equipment
with an estimated cost of less than $50,000 shall be made using the process provided in RCW with an estimated cost of less than $50,000 shall be made using the process provided in RCW 39.04.19039.04.190..
(8) Bids shall be called annually and at a time and in the manner prescribed by ordinance for the(8) Bids shall be called annually and at a time and in the manner prescribed by ordinance for the
publication in a newspaper of general circulation in the city or town of all notices or newspaper publicationspublication in a newspaper of general circulation in the city or town of all notices or newspaper publications
required by law. The contract shall be awarded to the lowest responsible bidder.required by law. The contract shall be awarded to the lowest responsible bidder.
(9) For advertisement and formal sealed bidding to be dispensed with as to purchases with an(9) For advertisement and formal sealed bidding to be dispensed with as to purchases with an
estimated value of $15,000 or less, the council or commission must authorize by resolution, use of theestimated value of $15,000 or less, the council or commission must authorize by resolution, use of the
uniform procedure provided in RCW uniform procedure provided in RCW 39.04.19039.04.190..
(10) The city or town legislative authority may waive the competitive bidding requirements of this(10) The city or town legislative authority may waive the competitive bidding requirements of this
section pursuant to RCW section pursuant to RCW 39.04.28039.04.280 if an exemption contained within that section applies to the purchase or if an exemption contained within that section applies to the purchase or
public work.public work.
(11) This section does not apply to performance-based contracts, as defined in RCW (11) This section does not apply to performance-based contracts, as defined in RCW 39.35A.02039.35A.020(6),(6),
that are negotiated under chapter that are negotiated under chapter 39.35A39.35A RCW. RCW.
(12) Nothing in this section shall prohibit any second-class city or any town from allowing for(12) Nothing in this section shall prohibit any second-class city or any town from allowing for
preferential purchase of products made from recycled materials or products that may be recycled or reused.preferential purchase of products made from recycled materials or products that may be recycled or reused.
(13)(a) Any second-class city or any town may procure public works with a unit priced contract under(13)(a) Any second-class city or any town may procure public works with a unit priced contract under
this section for the purpose of completing anticipated types of work based on hourly rates or unit pricing forthis section for the purpose of completing anticipated types of work based on hourly rates or unit pricing for
one or more categories of work or trades.one or more categories of work or trades.
(b) For the purposes of this section, "unit priced contract" means a competitively bid contract in which(b) For the purposes of this section, "unit priced contract" means a competitively bid contract in which
public works are anticipated on a recurring basis to meet the business or operational needs of the city orpublic works are anticipated on a recurring basis to meet the business or operational needs of the city or
town, under which the contractor agrees to a fixed period indefinite quantity delivery of work, at a defined unittown, under which the contractor agrees to a fixed period indefinite quantity delivery of work, at a defined unit
price for each category of work.price for each category of work.
(c) Unit priced contracts must be executed for an initial contract term not to exceed three years, with(c) Unit priced contracts must be executed for an initial contract term not to exceed three years, with
the city or town having the option of extending or renewing the unit priced contract for one additional year.the city or town having the option of extending or renewing the unit priced contract for one additional year.
(d) Invitations for unit price bids shall include, for purposes of the bid evaluation, estimated quantities(d) Invitations for unit price bids shall include, for purposes of the bid evaluation, estimated quantities
of the anticipated types of work or trades, and specify how the city or town will issue or release workof the anticipated types of work or trades, and specify how the city or town will issue or release work
assignments, work orders, or task authorizations pursuant to a unit priced contract for projects, tasks, or otherassignments, work orders, or task authorizations pursuant to a unit priced contract for projects, tasks, or other
work based on the hourly rates or unit prices bid by the contractor. Contracts must be awarded to the lowestwork based on the hourly rates or unit prices bid by the contractor. Contracts must be awarded to the lowest
responsible bidder as per RCW responsible bidder as per RCW 39.04.01039.04.010. Whenever possible, the city or town must invite at least one. Whenever possible, the city or town must invite at least one
proposal from a certified minority or woman contractor who otherwise qualifies under this section.proposal from a certified minority or woman contractor who otherwise qualifies under this section.
(e) Unit price contractors shall pay prevailing wages for all work that would otherwise be subject to the(e) Unit price contractors shall pay prevailing wages for all work that would otherwise be subject to the
requirements of chapter requirements of chapter 39.1239.12 RCW. Prevailing wages for all work performed pursuant to each work order RCW. Prevailing wages for all work performed pursuant to each work order
must be the prevailing wage rates in effect at the beginning date for each contract year. Unit priced contractsmust be the prevailing wage rates in effect at the beginning date for each contract year. Unit priced contracts
must have prevailing wage rates updated annually. Intents and affidavits for prevailing wages paid must bemust have prevailing wage rates updated annually. Intents and affidavits for prevailing wages paid must be
submitted annually for all work completed within the previous 12-month period of the unit priced contract.submitted annually for all work completed within the previous 12-month period of the unit priced contract.
(14) Any second-class city or town that awards a project to a bidder under the criteria described in(14) Any second-class city or town that awards a project to a bidder under the criteria described in
subsection (2) of this section must make an annual report to the department of commerce that includes thesubsection (2) of this section must make an annual report to the department of commerce that includes the
total number of bids awarded to certified minority or women contractors and describing how notice wastotal number of bids awarded to certified minority or women contractors and describing how notice was
provided to potential certified minority or women contractors.provided to potential certified minority or women contractors.
[ [ 2023 c 395 s 212023 c 395 s 21; ; 2023 c 255 s 22023 c 255 s 2; ; 2019 c 434 s 12019 c 434 s 1; ; 2018 c 74 s 22018 c 74 s 2; ; 2009 c 229 s 42009 c 229 s 4; ; 2002 c 94 s 22002 c 94 s 2; ; 2000 c 1382000 c 138
s 204s 204; ; 1998 c 278 s 31998 c 278 s 3; ; 1996 c 18 s 21996 c 18 s 2. Prior: . Prior: 1994 c 273 s 91994 c 273 s 9; ; 1994 c 81 s 181994 c 81 s 18; ; 1993 c 198 s 101993 c 198 s 10; ; 1989 c 431 s1989 c 431 s
5656; ; 1988 c 168 s 31988 c 168 s 3; ; 1987 c 120 s 21987 c 120 s 2; prior: ; prior: 1985 c 469 s 241985 c 469 s 24; ; 1985 c 219 s 21985 c 219 s 2; ; 1985 c 169 s 71985 c 169 s 7; ; 1979 ex.s. c 891979 ex.s. c 89
s 2s 2; ; 1977 ex.s. c 41 s 11977 ex.s. c 41 s 1; ; 1974 ex.s. c 74 s 21974 ex.s. c 74 s 2; ; 1965 c 114 s 11965 c 114 s 1; ; 1965 c 7 s 35.23.3521965 c 7 s 35.23.352; prior: ; prior: 1957 c 121 s 11957 c 121 s 1;;
1951 c 211 s 11951 c 211 s 1; prior: (i) ; prior: (i) 1907 c 241 s 521907 c 241 s 52; RRS s 9055. (ii) ; RRS s 9055. (ii) 1915 c 184 s 311915 c 184 s 31; RRS s 9145. (iii) ; RRS s 9145. (iii) 1947 c 151 s 11947 c 151 s 1;;
1890 p 209 s 1661890 p 209 s 166; Rem. Supp. 1947 s 9185.]; Rem. Supp. 1947 s 9185.]
NOTES:NOTES:
Reviser's note:Reviser's note: This section was amended by 2023 c 255 s 2 and by 2023 c 395 s 21, each This section was amended by 2023 c 255 s 2 and by 2023 c 395 s 21, each
without reference to the other. Both amendments are incorporated in the publication of this section underwithout reference to the other. Both amendments are incorporated in the publication of this section under
RCW RCW 1.12.0251.12.025(2). For rule of construction, see RCW (2). For rule of construction, see RCW 1.12.0251.12.025(1).(1).
Effective dateEffective date——2023 c 395 ss 1-30, 32-34, 36, and 37:2023 c 395 ss 1-30, 32-34, 36, and 37: See note following RCW See note following RCW 39.04.01039.04.010..
FindingsFindings——IntentIntent——2023 c 395:2023 c 395: See note following RCW See note following RCW 39.04.01039.04.010..
Effective dateEffective date——2023 c 255 ss 1-5:2023 c 255 ss 1-5: See note following RCW See note following RCW 54.04.07054.04.070..
FindingFinding——IntentIntent——2019 c 434:2019 c 434: "(1) The legislature finds that there are hundreds of local "(1) The legislature finds that there are hundreds of local
governments and special purpose districts and due to their existing authority and structure, partial legislativegovernments and special purpose districts and due to their existing authority and structure, partial legislative
measures are introduced each year to amend the procurement thresholds for each individual entity. Thereforemeasures are introduced each year to amend the procurement thresholds for each individual entity. Therefore
the legislature intends to require a comprehensive review of all local government bid limits for public worksthe legislature intends to require a comprehensive review of all local government bid limits for public works
projects and purchases, including the small works roster and limited public works processes, rather thanprojects and purchases, including the small works roster and limited public works processes, rather than
amend procurement rules and contract thresholds on a case-by-case basis.amend procurement rules and contract thresholds on a case-by-case basis.
(2) Subject to funds appropriated for this purpose, the capital projects advisory review board must(2) Subject to funds appropriated for this purpose, the capital projects advisory review board must
review the public works contracting processes for local governments, including the small works roster andreview the public works contracting processes for local governments, including the small works roster and
limited public works processes provided in RCW limited public works processes provided in RCW 39.04.15539.04.155, and report to the governor and appropriate, and report to the governor and appropriate
committees of the legislature by November 1, 2020. The report must include the following:committees of the legislature by November 1, 2020. The report must include the following:
(a) Identification of the most common contracting procedures used by local governments;(a) Identification of the most common contracting procedures used by local governments;
(b) Identification of the dollar amounts set for local government public works contracting(b) Identification of the dollar amounts set for local government public works contracting
processes;processes;
(c) Analysis of whether the dollar amounts identified in (b) of this subsection comport with(c) Analysis of whether the dollar amounts identified in (b) of this subsection comport with
estimated project costs within the relevant industries;estimated project costs within the relevant industries;
(d) An analysis of the potential application of an inflation-based increaser, taking regional factors(d) An analysis of the potential application of an inflation-based increaser, taking regional factors
into consideration, to the dollar amounts identified in (b) of this subsection, for example:into consideration, to the dollar amounts identified in (b) of this subsection, for example:
(i) Applying the implicit price deflator for state and local government purchases of goods and(i) Applying the implicit price deflator for state and local government purchases of goods and
services for the United States as published by the bureau of economic analysis of the federal department ofservices for the United States as published by the bureau of economic analysis of the federal department of
commerce; andcommerce; and
(ii) Adjusting the bid limit dollar thresholds for inflation, on a regional basis, by the building cost(ii) Adjusting the bid limit dollar thresholds for inflation, on a regional basis, by the building cost
index during that time period;index during that time period;
(e) Recommendations to increase uniformity and efficiency for local government public works(e) Recommendations to increase uniformity and efficiency for local government public works
contracting and procurement processes;contracting and procurement processes;
(f) Rates of participation of all contractor types, including qualified minority and women-owned and(f) Rates of participation of all contractor types, including qualified minority and women-owned and
controlled businesses, in the small works roster and limited public works contracting processes; andcontrolled businesses, in the small works roster and limited public works contracting processes; and
(g) Barriers to improving the participation rate in the small works roster and limited public works(g) Barriers to improving the participation rate in the small works roster and limited public works
contracting processes.contracting processes.
(3) For purposes of this section:(3) For purposes of this section:
(a) "Local governments" refers to all counties, cities, towns, other political subdivisions, and(a) "Local governments" refers to all counties, cities, towns, other political subdivisions, and
special purpose districts.special purpose districts.
(b) "Building cost index" means the building cost index for Seattle, Washington, compiled by(b) "Building cost index" means the building cost index for Seattle, Washington, compiled by
engineering news record, a nationally recognized professional construction trade periodical. The building costengineering news record, a nationally recognized professional construction trade periodical. The building cost
index uses average skilled construction labor rates, structural steel, concrete, and lumber as the basis ofindex uses average skilled construction labor rates, structural steel, concrete, and lumber as the basis of
measurement." [ measurement." [ 2019 c 434 s 162019 c 434 s 16.].]
PurposePurpose——Part headings not lawPart headings not law——2000 c 138:2000 c 138: See notes following RCW See notes following RCW 39.04.01039.04.010..
Competitive bidding violations by municipal officer, penalties: RCW Competitive bidding violations by municipal officer, penalties: RCW 39.30.02039.30.020..
Subcontractors to be identified by bidder, when: RCW Subcontractors to be identified by bidder, when: RCW 39.30.06039.30.060..
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No. 8.8
From: Mike Collins, PLS, PE, County Engineer Ext: 450
Department: Public Works Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): June 9, 2025 Agenda Date(s): June 24, 2025
Internal Review: ☐ Finance ☐ Human Resources ☒ Legal ☐ IT ☒ Risk ☐ Other
(This is the responsibility of the requesting Department)
Item: Belfair Water Reclamation Facility Restoration Project
Background/Executive Summary:
In January 2024, an unprecedented deep freeze event caused significant damage across the state,
including at the Belfair Water Reclamation Facility. Two potable water lines ruptured, resulting in water
damage to the laboratory, lunchroom, and office areas.
In May 2024, Public Works updated the Board on the nature and extent of the damage and confirmed
plans for restoration. An open claim has been filed through the County’s property insurance, and any costs
not covered by insurance will be eligible for reimbursement through FEMA Public Assistance.
To initiate repairs, Public Works used the County’s Small Works Roster to solicit bids from qualified
contractors, in compliance with all applicable state and local procurement requirements. A bid opening
was held on May 29, 2025, during which two bids were received for the restoration work. The lowest
responsive and responsible bid was submitted by First Onsite, based in Kent, WA, in the amount of
$143,941.27.
The project scope includes restoration of insulation, drywall, flooring, ceiling systems, cabinetry, lighting,
and finishes in the affected facility areas.
Budget Impact:
No budget impacts. The County will be reimbursed by County property insurance and any costs not
covered by insurance will be eligible for reimbursement through FEMA.
Public Outreach:
The County’s Small Works Roster was used to solicit bids for the project.
Requested Action:
Request that the Board authorize Public Works to award and execute a contract in the amount of
$143,941.27 with First Onsite, out of Kent, WA for the Belfair Water Reclamation Facility Restoration
project.
Attachment:
1.Bid Tabulation
2.Contract
Page 1 of 8
SMALL WORKS CONTRACT
MASON COUNTY
SMALL WORKS CONTRACT
Project No. DR4775-WA
Project Title Restoration of Laboratory, Lunchroom and Office Area Water Reclamation Facility
Department Mason County Public Works ~ Utilities & Waste Department
Date Select date.
This Agreement is made between Mason County, a political subdivision of the state of
Washington, hereafter referred to as “County,” and First Onsite, hereafter referred to as “Contractor.”
In consideration of the terms, conditions, covenants and performance contained in this contract,
the parties agree as follows:
1. The Contractor agrees to furnish all equipment, materials, and labor for Restoration of
Laboratory, Lunchroom and Office Area Water Reclamation Facility, in accordance with its proposal
date May 8, 2025, for a sum not to exceed $143,941.27, and to perform that work strictly in
accordance with the drawings, specifications, requirements, bid documents, and general notes on file
in the Mason County Public Works Department.
2. The Contractor’s proposal, and contract documents, all of which are on file in the office of
the Mason County Public Works Department, shall constitute a part of the contract and are by this
reference incorporated and made a part of this contract as thought fully perform each and all of the
provisions of these documents upon its or their part to be performed.
3. The Administrative Officer for purposes of this contract is: Richard Dickinson
County’s Primary contact information: 360-427-9670 X 652
rdickinson@masoncountywa.gov
Contractor’s Primary Contact's Information: 206-618-6947
Angela.Womach@firstonsite.com
4. Retainage. N/A Federally Funded Project
5. Performance Bond. The Contractor shall provide a performance bond in the amount of 100% of
the contract sum, ensuring the faithful performance of the work and compliance with all terms of this
contract. The Bond must be issued by a surety company licensed to do business in the State of
Washington and acceptable to the County. The performance bond shall be submitted to Mason County
prior to commencement of work and shall remain in effect until the project is completed, accepted and all
warranty periods have expired.
Indemnification by Contractor. To the fullest extent permitted by law, the Contractor agrees to
indemnify, defend and hold the County and its departments, elected and appointed officials, employees,
agents and volunteers, harmless from and against any and all claims, damages, losses and expenses,
including but not limited to court costs, attorney's fees and alternative dispute resolution costs, for any
personal injury, for any bodily injury, sickness, disease or death and for any damage to or destruction of
any property (including the loss of use resulting therefrom) which 1) are caused in whole or in part by any
act or omission, negligent or otherwise, of the Contractor, its employees, agents or volunteers or
Contractor’s subcontractors and their employees, agents or volunteers; or 2) are directly or indirectly
arising out of, resulting from, or in connection with performance of this Agreement; or 3) are based upon
Page 2 of 8
SMALL WORKS CONTRACT
the Contractor’s or its subcontractors’ use of, presence upon or proximity to the property of the County
for the value of the contract or $1,000,000, whichever is less. This indemnification obligation of the
Provider shall not apply in the limited circumstance where the claim, damage, loss or expense is caused
by the sole negligence of the County. In the event of the concurrent negligence of the Contractor, its
subcontractors, employees or agents, and the County, its employees or agents, this indemnificatio n
obligation of the Contractor shall be valid and enforceable only to the extent of the negligence of the
Contractor, its subcontractors, employees and agents. This indemnification obligation of the Contractor
shall not be limited in any way by the Washington State Industrial Insurance Act, RCW Title 51, or by
application of any other workmen's compensation act, disability benefit act or other employee benefit act,
and the Contractor hereby expressly waives any immunity afforded by such acts. The foregoing
indemnification obligations of the Contractor are a material inducement to County to enter into this
Agreement, are reflected in the Contractor’s compensation, and have been mutually negotiated by the
parties.
Participation by County – No Waiver. The County reserves the right, but not the obligation, to
participate in the defense of any claim, damages, losses or expenses and such participation shall not
constitute a waiver of Contractor’s indemnity obligations under this Agreement.
Survival of Contractor’s Indemnity Obligations. The Contractor agrees all Contractor’s indemnity
obligations shall survive the completion, expiration or termination of this Agreement.
Indemnity by Subcontractors. In the event the Contractor enters into subcontracts to the extent allowed
under this Agreement, the Contractor’s subcontractors shall indemnify the County on a basis equal to or
exceeding Contractor’s indemnity obligations to the County.
The Contractor shall indemnify the County against all tort liabilities and loss in connection with, and
shall assume full responsibility for, payment of all federal, state, and local taxes or contributions
imposed or required under unemployment insurance, workers' compensation, social security, and
income tax laws, for itself and any employees of the Contractor.
6. The Contractor shall not assign its rights and duties under any portion of this Contract
without the written consent of the Public Works Director. Consent must be sought in writing by the
Contractor not later than fifteen (15) days prior to the date of any proposed assignment.
7. The County agrees to pay for the performance of the Contractor’s work at the time and in the
manner provided in the specifications.
8. The Contractor agrees to commence work within ten (10) days of notice to proceed and to
complete the work as set forth in the specifications and provisions, following receipt of Notice to
Proceed.
9. If the Contractor fails to perform in the manner called for in this Agreement, or if the
Contractor fails to comply with any other provisions of the Agreement and fails to correct such
noncompliance within five (5) days written notice thereof, the County may terminate this Agreement
for cause. Termination shall be affected by serving a notice of termination on the Contractor, setting
forth the manner in which the Contractor is in default. The Contractor will only be paid for services
performed in accordance with the manner of performance set forth in this Agreement.
10. The duration of this contract will be for the period beginning on the final execution date of
this Agreement and ending on August 29, 2025.
Page 3 of 8
SMALL WORKS CONTRACT
11. Prevailing Wages: The work provided under this Agreement is subject to the minimum wage
requirements of RCW 39.12. Prior to beginning work under this Agreement, the Contractor shall
demonstrate compliance with or exemption from the training requirements of RCW 39.04.350 and
file its Statement of Intent to Pay Prevailing Wages with the Washington State Department of Labor
and Industries (L&I). In the event the Contractor employs any person in the performance of this
Agreement, the Contractor shall file an Affidavit of Wages Paid as required under RCW 39.12. If
employing labor in a class not listed by L&I, the Contractor shall request a determination of the
correct wage rate for that class from the L&I Industrial Statistician. All submitted invoices must
conform to the prevailing wage requirements set out in RCW 39.12.040 (1).
12. Insurance Requirements
Prior to the beginning of and throughout the duration of the Work, Contractor will maintain insurance in
conformance with the requirements set forth below. Contractor will use existing coverage to comply with
these requirements. If that existing coverage does not meet the requirements set forth here, it will be
amended to do so. Contractor acknowledges that the insurance coverage and policy limits set forth in this
section constitute the minimum amount of coverage required. Any insurance proceeds in excess of the
limits and coverage required in this agreement and which is applicable to a given loss, will be available to
County. Contractor shall provide the following types and amounts of insurance:
a. Commercial General Liability Insurance using Insurance Services Office “Commercial
General Liability” policy form CG 00 01, with an edition date prior to 2004, or the exact equivalent.
Coverage for an additional insured shall not be limited to its vicarious liability. Defense costs must be
paid in addition to limits. Limits shall be no less than $1,000,000 per occurrence for all covered losses
and no less than $2,000,000 general aggregate.
b. Workers’ Compensation on a state-approved policy form providing statutory benefits as
required by law with employer’s liability limits no less than $1,000,000 per accident for all covered
losses.
c. Business Auto Coverage on ISO Business Auto Coverage form CA 00 01 including owned, non-
owned and hired autos, or the exact equivalent. Limits shall be no less than $1,000,000 per accident,
combined single limit. If Contractor owns no vehicles, this requirement may be satisfied by a non-owned
auto endorsement to the general liability policy described above. If Contractor or Contractor’s employees
will use personal autos in any way on this project, Contractor shall obtain evidence of personal auto
liability coverage for each such person.
d. Excess or Umbrella Liability Insurance (Over Primary) if used to meet limit requirements,
shall provide coverage at least as broad as specified for the underlying coverages. Such policy or policies
shall include as insureds those covered by the underlying policies, including additional insureds.
Coverage shall be “pay on behalf”, with defense costs payable in addition to policy limits. There shall be
no cross-liability exclusion precluding coverage for claims or suits by one insured against another.
Coverage shall be applicable to County for injury to employees of Contractor, subcontractors or others
involved in the Work. The scope of coverage provided is subject to approval of County following receipt
of proof of insurance as required herein.
13. Basic Stipulations
a. Contractor agrees to endorse third party liability coverage required herein to include as additional
insureds: Mason County, its officers, elected officials, employees and agents, and volunteers using ISO
endorsement CG 20 10 with an edition date prior to 2004. [If this is a construction contract, ISO
endorsement 20 37 also is required.] Contractor also agrees to require all contractors, subcontractors, and
Page 4 of 8
SMALL WORKS CONTRACT
anyone else involved in this agreement on behalf of the contractor (hereinafter “indemnifying parties”) to
comply with these provisions.
b. Contractor agrees to waive rights of recovery against County regardless of the applicability of any
insurance proceeds, and to require all indemnifying parties to do likewise.
c. All insurance coverage maintained or procured by Contractor or required of others by Contractor
pursuant to this agreement shall be endorsed to delete the subrogation condition as to County, or must
specifically allow the named insured to waive subrogation prior to a loss.
d. All coverage types and limits required are subject to approval, modification and additional
requirements by the County. Contractor shall not make any reductions in scope or limits of coverage that
may affect County’s protection without County’s prior written consent.
e. Proof of compliance with these insurance requirements, consisting of endorsements and
certificates of insurance shall be delivered to County prior to the execution of this Agreement. If such
proof of insurance is not delivered as required, or if such insurance is canceled at any time and no
replacement coverage is provided, County has the right, but not the duty, to obtain any insurance it deems
necessary to protect its interests. Any premium so paid by County shall be charged to and promptly paid
by Contractor or deducted from sums due Contractor.
c. It is acknowledged by the parties of this agreement that all insurance coverage required to be
provided by Contractor or indemnifying party, is intended to apply first and on a primary non-
contributing basis in relation to any other insurance or self-insurance available to County.
d. Contractor agrees not to self-insure or to use any self-insured retentions on any portion of the
insurance required herein and further agrees that it will not allow any indemnifying party to self- insure
its obligations to County. If contractor’s existing coverage includes a self-insured retention, the self-
insured retention must be declared to the County. The County may review options with the contractor,
which may include reduction or elimination of the self-insured retention, substitution of other coverage,
or other solutions.
e. Contractor will renew the required coverage annually as long as County, or its employees or
agents face an exposure from operations of any type pursuant to this agreement. This obligation applies
whether or not the agreement is canceled or terminated for any reason. Termination of this obligation is
not effective until County executes a written statement to that effect.
f. The limits of insurance as described above shall be considered as minimum requirements. Should
any coverage carried by the General Contractor or a subcontractor of any tier maintain insurance with
limits of liability that exceed the required limits or coverage that is broader than as outlined above, those
higher limits and broader coverage shall be deemed to apply for the benefit of any person or organization
included as an additional insured and those limits shall become the required minimum limits of insurance
in all Paragraphs and Sections of this Agreement.
g. Contractor agrees not to self-insure or to use any self-insured retentions on any portion of the
insurance required herein and further agrees that it will not allow any indemnifying party to self- insure its
obligations to County. If contractor’s existing coverage includes a self-insured retention, the self-insured
retention must be declared to the County. The County may review options with the contractor, which may
include reduction or elimination of the self-insured retention, substitution of other coverage, or other
solutions.
Page 5 of 8
SMALL WORKS CONTRACT
h. Contractor will renew the required coverage annually as long as County, or its employees or agents
face an exposure from operations of any type pursuant to this agreement. This obligation applies whether
or not the agreement is canceled or terminated for any reason. Termination of this obligation is not effective
until County executes a written statement to that effect.
i. The limits of insurance as described above shall be considered as minimum requirements. Should
any coverage carried by the General Contractor, or a subcontractor of any tier maintain insurance with
limits of liability that exceed the required limits or coverage that is broader than as outlined above, those
higher limits and broader coverage shall be deemed to apply for the benefit of any person or organization
included as an additional insured and those limits shall become the required minimum limits of insurance
in all Paragraphs and Sections of this Agreement.
14. Nondiscrimination provisions are attached as “Appendix A” and required by RCW
49.60.530 for public work or for goods or services.
[BUSINESS ENTITY NAME] MASON COUNTY PUBLIC WORKS
________________________________ ________________________________
SIGNER NAME] Loretta Swanson, Public Works Director
[SIGNER TITLE]
Date_______________________ Date: _____________________________
APPROVED AS TO FORM
_____________________________
Tim Whitehead, Ch. DPA
Page 6 of 8
SMALL WORKS CONTRACT
APPENDIX A
NONDISCRIMINATION PROVISIONS
a. Nondiscrimination Requirement. During the term of this Contract, Contractor, including any
subcontractor, shall not discriminate on the bases enumerated at RCW 49.60.530(3). In addition,
Contractor, including any subcontractor, shall give written notice of this nondiscrimination
requirement to any labor organizations with which Contractor, or subcontractor, has a collective
bargaining or other agreement.
b. Obligation to Cooperate. Contractor, including any subcontractor, shall cooperate and comply with
any Washington state agency investigation regarding any allegation that Contractor, including any
subcontractor, has engaged in discrimination prohibited by this Contract pursuant to
RCW 49.60.530(3).
c. Default. Notwithstanding any provision to the contrary, County may suspend Contractor, including
any subcontractor, upon notice of a failure to participate and cooperate with any state agency
investigation into alleged discrimination prohibited by this Contract, pursuant to
RCW 49.60.530(3). Any such suspension will remain in place until County receives notification
that Contractor, including any subcontractor, is cooperating with the investigating state agency. In
the event Contractor, or subcontractor, is determined to have engaged in discrimination identified
at RCW 49.60.530(3), County may terminate this Contract in whole or in part, and Contractor,
subcontractor, or both, may be referred for debarment as provided in RCW 39.26.200. Contractor
or subcontractor may be given a reasonable time in which to cure this noncompliance, including
implementing conditions consistent with any court-ordered injunctive relief or settlement
agreement.
d. Remedies for Breach. Notwithstanding any provision to the contrary, in the event of Contract
termination or suspension for engaging in discrimination, Contractor, subcontractor, or both, shall
be liable for contract damages as authorized by law including, but not limited to, any cost difference
between the original contract and the replacement or cover contract and all administrative costs
directly related to the replacement contract, which damages are distinct from any penalties imposed
under Chapter 49.60, RCW. County shall have the right to deduct from any monies due to
Contractor or subcontractor, or that thereafter become due, an amount for damages Contractor or
subcontractor will owe County for default under this provision.
Page 7 of 8
SMALL WORKS CONTRACT
PERFORMANC BOND
Bond Number: ______________
KNOW ALL MEN BY THESE PRESENTS, that First Onsite of
Washington , as Principal, and ______________________________________, as Surety, are jointly and
severally held and bound unto Mason County, Washington, in the penal sum of One hundred forty-three
thousand, nine hundred forty-one dollars and twenty-seven cents ($143,941.27), for the payment of which
we jointly and severally bind ourselves, our heirs, executors, administrators and assigns, and successors
and assigns, firmly by these presents.
THE CONDITION of this bond is such that WHEREAS, on the day of __________A.D., 2025,
the said , Principal herein, executed a certain
contract with Mason County Department of Public Works, as Contracting Agency, by the terms,
conditions and provisions of which contract the said First Onsite, Principal herein, agrees to furnish all
material and do certain work, to wit: That will undertake and complete the construction of the
Restoration of Laboratory, Lunchroom and Office Area for the Water Reclamation Facility, for Mason
County, and this bond is made a part of said contract, which contract, as so executed, is hereunto attached,
is now referred to and by reference is incorporated herein and made a part hereof as fully for all purposes
as if herein set forth at length.
NOW, THEREFORE, if the Principal herein shall faithfully and truly observe and comply with the
terms, conditions and provisions of said contract in all respects and shall well and truly and fully do and
perform all matters and things undertaken by First Onsite, undertaken to be performed under said
contract, upon the terms proposed therein, and within the time prescribed therein, and until the same is
accepted, and shall pay all laborers, mechanics, sub-contractors and material men, and all persons who
shall supply such Contractor or sub-contractor with provisions and supplies for the carrying on of such
work, and shall in all respects faithfully perform said contract according to law, then this obligation to be
void, otherwise to remain in full force and effect, provided the liability hereunder for defects in materials
or workmanship for a period of one year after the acceptance of the work shall not exceed the sum of ten
percent (10%) of the amount hereinabove set forth as the penal sum of this Bond.
Page 8 of 8
SMALL WORKS CONTRACT
IN WITNESS WHEREOF, the parties hereto have executed this Performance Bond this ___ day of
_______, 2025.
_________________________________ ______________________________
Bonding Company Contractor Company Name
_________________________________ ______________________________
Licensed (resident) Agent of Surety Contractor Address
_________________________________ ______________________________
Agent's Address City State Zip Code
_________________________________ ______________________________
City State Zip Code Contractor Telephone Number
_________________________________
Surety Telephone Number ______________________________
Principal Signature
_________________________________
SURETY (signature)
APPROVED AS TO FORM:
_________________________________
Prosecuting Attorney
Date: ____________________________
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No. 8.9
From: Stephanie Buhrman, Finance Manager Ext: 450
Department: Public Works Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): June 16, 2025 Agenda Date: June 24, 2025
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other
(This is the responsibility of the requesting Department)
Item: Request for Approval to Write-Off Uncollectable Debt
Background/Executive Summary:
Public Works requests approval from the Board of County Commissioners to write off specific
uncollectable debts recorded under the Utilities and Waste Management and Roads Divisions.
1. Utilities and Waste Accounts:
Attached is a detailed list of customer accounts that have been deemed uncollectable after exhaustive
internal collection efforts, third-party collections, and adherence to County and State policies. These
accounts include cases such as bankruptcies, deceased individuals with no estate, and accounts with no
forwarding contact or payments for more than seven years.
2. Roads – Traffic Incidents (Pursuant to RCW 4.16.080):
Under RCW 4.16.080, civil actions for damages have a three-year statute of limitations. The attached list
identifies traffic-related incidents involving County property damage where the statutory collection period
has expired, making these debts uncollectable.
Budget Impact:
Combined Total Write-Off Request for Utilities and Waste Management and the Road fund (breakdown
seen below): $53,218.52
1.Total Write-Off Amount for Utilities and Waste Management Funds: $13,781.18
Fund Write-off Amount
402 $11,498.53
403 $780.61
413 $49.16
413 $1,452.88
2.Total Write-Off Amount for Road Fund Traffic Incidents: $39,437.34
Public Outreach:
N/A
Requested Action:
Request the Board of County Commissioners authorize Public Works to write-off the following
uncollectable debts:
1. $13,781.18 from Utilities and Waste Management Fund accounts, deemed uncollectable after all
collection efforts have been exhausted.
2. $39,437.34 from Road Fund traffic incident claims, which are no longer legally collectible due to
the expiration of the three-year statute of limitations under RCW 4.16.080.
Attachment(s):
1. U&W Accounts
2. Road Traffic Incident Claims Accounts
ACCT # NAME FUND YEAR AMOUNT
NSF-1 Antonio Fransisco 402 68.40$
REASON:NSF check remained unresolved for over a year with no follow-up information.
SW-B065 Blue Bear Park 402 2020 1,486.66$
REASON:(Mobile Home Park) Sold 2020 account was never paid off. Contacted new owners, Peninsula Pines,
whom had no way to contact old owners. No phone numbers work to get ahold of them.
NSF-08 Gomez Gonzalez 402 70.00$
REASON:NSF check remained unresolved for over a year with no follow-up information.
NSF-05 J Carman Villede 402 72.81$
REASON:NSF check remained unresolved for over a year with no follow-up information.
NSF-03 Joe Makonda 402 84.62$
REASON:NSF check remained unresolved for over a year with no follow-up information.
NSF-04 Justin Powers 402 66.25$
REASON:NSF check remained unresolved for over a year with no follow-up information.
NSF-10 Kacey Simmons 402 113.50$
REASON:NSF check remained unresolved for over a year with no follow-up information.
NSF-02 Lacey Bradley 402 129.00$
REASON:NSF check remained unresolved for over a year with no follow-up information.
2025 UNCOLLECTIBLE UTILITIES & WASTE ACCOUNTS
SW-M040 Mason Co. Housing Authority 402 2020 45.83$
REASON:Sept 2020 Charge Invoice 004515 Returned mail no available address
NSF-11 Marco Garcia Nicacio 402 99.06$
REASON:NSF check remained unresolved for over a year with no follow-up information.
NSF-06 Marial Madrigal 402 72.81$
REASON:NSF check remained unresolved for over a year with no follow-up information.
NSF-09 Nathan Hall 402 45.31$
REASON:NSF check remained unresolved for over a year with no follow-up information.
NSF-07 Quentin Howe 402 106.17$
REASON:NSF check remained unresolved for over a year with no follow-up information.
NSF-12 Romero Gerardo 402 46.13$
REASON:NSF check remained unresolved for over a year with no follow-up information.
NSF-14 Steven Crofts 402 89.25$
REASON:NSF check remained unresolved for over a year with no follow-up information.
SW-S050 Southgate Roofing 402 2016 5,017.05$
REASON:2016 Balance Forward imported into CAMS.
No Back up details on balance owed.
SW-A010 Absolute Environmental 402 2016 1,108.57$
REASON:2016 Balance Forward imported into CAMS.
No Back up details on balance owed.
SW-D020 Dogwood Construction 402 2016 1,000.00$
REASON:2016 Balance Forward imported into CAMS.
No Back up details on balance owed.
SW-F065 Fraser Metal Works 402 2016 321.39$
REASON:No Back up details on balance owed from 2016
Bankruptcy Filed
SW-Q005 Quality Appliance Center 402 2016 58.91$
REASON:2016 Balance Forward imported into CAMS.
No Back up details on balance owed.
599998 Celis, Carolyn 402 2011 1,396.81$
REASON:Account remained unresolved for over a year with no follow-up information.
No parcel or business information provided
Account balance imported 2011
L4-146 Belfair Motel 413 2017 96.54$
REASON:Property Sold in 2017- outstanding loan balance clean up.
Incorrect pay off information given to Title Company.
L4-045 Stephanie Olsen 413 2018 12.34$
REASON:Property Sold in 2018- oustanding loan balance clean up.
Incorrect pay off information given to Title Company.
303090 Erickson, John C 412 2011 37.08$
REASON:07/2011 Account Balance transfer, no activity since.
Undeveloped Land Per Assessor Webpage
303075 Peabody, Ronald / Miller, Rob 412 2011 12.08$
REASON:07/2011 Account Balance transfer, no activity since.
Undeveloped Land Per Assessor Webpage
500387 Li Et Al, Lin and Dane Wu 403 2011 128.12$
REASON:07/2011 Account Balance transfer, no activity since.
Undeveloped Land Per Assessor Webpage
612071 Ron Szalay 403 2011 15.00$
REASON:07/2011 Account Balance transfer, no activity since.
Undeveloped Land Per Assessor Webpage
601124 Supino, Robert & Diane 403 2011 30.00$
REASON:07/2011 Account Balance transfer, no activity since.
Undeveloped Land Per Assessor Webpage
601020 G. R. Wilson & Associates Inc. 403 2011 30.10$
REASON:07/2011 Account Balance transfer, no activity since.
Invalid parcel ID- Combined Lot with 601019
500364 Krentz ET AL, Kevin Michael 403 2011 577.39$
REASON:07/2011 Account Balance transfer, no activity since.
Undeveloped Land Per Assessor Webpage
400228 WA State Dept of Fish & Wildlife 413 2013 1,248.00$
REASON:2013-Building sold/ Tore Down- incorrect amount sent to
Land Title Company for pay off.
Incomplete information to bill customer
400112 M.J. Scott Enterprisees LLC 413 2017 96.00$
REASON:2017 balance with no activity since.
Building demploshed in 2016- Billing error in 2017 per notes on account
Total Write off Amount 13,781.18$
FUND Write off per Fund
402 11,498.53$
403 780.61$
412 49.16$
413 1,452.88$
(blank)
Grand Total 13,781.18$
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No. 8.10
From: Stephanie Buhrman, Finance Manager Ext: 388
Department: Utilities & Waste Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): February 24, 2025, June 9, 2025 &
June 16, 2025 Agenda Date(s): June 24, 2025
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other
(This is the responsibility of the requesting Department)
Item: Mason County Public Works Utilities and Waste Management Water Leak Credit Policy
Background/Executive Summary:
Public Works proposed a formal policy to address water leak credits for residential and commercial
customers who experience water leaks and promptly correct the situation.
The policy’s primary objective is to establish guidelines and criteria for providing water leak credits to
customers who can demonstrate they have a water leak that led to excessive consumption and promptly
resolved the situation.
Staff recommend the Director or Designee (Deputy Director of Utilities and Waste Management) be
authorized to review and approve water leak credits up to 10,000 cubic feet (CF). Credits exceeding 10,000
CF would require review and approval by the Board of County Commissioners. Water leak credits may
only be issued once every 3 years per property, with exceptions for extraordinary circumstances subject to
staff recommendation and approval by the Board of County Commissioners, to discourage frequent or
recurring requests.
Budget Impact:
The policy will have a limited financial impact on the water utility funds revenue, as credits will only be
issued under certain conditions and within reasonable limits. It will also reduce the likelihood of customers
requesting large adjustments or disputing their water bills.
Public Outreach:
Upon approval, staff will proceed with an update of the county code. Additionally, the policy will be
communicated to all customers via the county website, bill inserts, and other communication channels.
Requested Action:
Request the Board of Commissioners approve a resolution to adopt the Mason County Public Works Utilities
and Waste Management Water Leak Credit Policy.
Attachment(s):
1.Resolution
2. Exhibit A Policy
RESOLUTION NUMBER 2025-____
A RESOLUTION ADOPTING THE MASON COUNTY PUBLIC WORKS UTILITIES
AND WASTE MANAGEMENT WATER LEAK CREDIT POLICY
WHEREAS, Mason County Public Works Utilities and Waste Management has developed a
Water Leak Credit Policy to ensure fair and consistent treatment of residential and commercial
customers who experience significant, unintentional water leaks resulting in unusually high-
water usage; and
WHEREAS, the policy establishes clear eligibility criteria, documentation requirements, and
administrative procedures for granting credits, while encouraging timely repairs and responsible
water usage; and
WHEREAS, the Board of County Commissioners finds it in the public interest to formally adopt
this policy to provide financial relief for qualifying water customers while maintaining utility
accountability;
NOW, THEREFORE, BE IT RESOLVED, by the Board of Mason County Commissioners
that the Water Leak Credit Policy, attached hereto as Exhibit A, for Public Works Utilities and
Waste Management, is hereby adopted and shall become effective immediately.
ADOPTED this ___ day of _________, 2025.
ATTEST:
______________________________
McKenzie Smith, Clerk of the Board
APPROVED AS TO FORM:
______________________________
Tim Whitehead,
Ch. Deputy Prosecuting Attorney
BOARD OF COUNTY COMMISSIONERS
MASON COUNTY, WASHINGTON
__________________________________
Sharon Trask, Chair
__________________________________
Pat Tarzwell, Vice
__________________________________
Randy Neatherlin, Commissioner
EXHIBIT A
MASON COUNTY PUBLIC WORKS UTILITIES AND WASTE MANAGEMENT
WATER LEAK CREDIT POLICY
Adopted by Resolution No. 2025-____
Effective: June 24, 2025
I. Purpose:
This policy establishes guidelines for offering water leak credits to residential and commercial
customers within Mason County Public Works Utilities and Waste Management service areas.
The policy provides a process for granting credits to customers who experience significant water
leaks that result in unusually high-water consumption, ensuring fair treatment while maintaining
accountability for water usage.
II. Eligibility for Water Leak Credits:
1. A water leak credit will be granted when a customer experiences a significant water leak
beyond their control, leading to a substantial increase in water consumption.
2. To qualify for a credit, the customer must provide sufficient evidence of the leak, which
may include:
o Receipts for leak repairs.
o A professional plumber's assessment.
o A documented inspection confirming the leak and its resolution.
3. The water leak credit will apply only to the portion of the bill resulting from the leak, not
the entire water bill.
III. Leak Reporting Process:
1. Customers must notify the Public Works Finance Department of a water leak as soon
as it is detected and before the end of the applicable billing cycle.
2. A formal request for a water leak credit must be submitted within 30 days from the date
the leak is discovered or repaired (whichever is applicable).
3. The department will review the request, along with all supporting documentation, to
determine eligibility for the credit.
IV. Calculation of Water Leak Credit:
1. The credit will be calculated based on the difference between the customer’s average
water consumption over a designated period (e.g., the previous 12 months) and the
consumption during the period in which the leak occurred.
2. The credit will only apply to the excess water usage resulting from the leak.
3. The Director or Deputy Director of Utilities and Waste Management are authorized to
review and approve water leak credits up to 10,000 cubic feet (CF). Credits exceeding
10,000 CF require review and approval by the Board of County Commissioners.
V. Leak Repair Requirements:
1. Customers must demonstrate that the leak has been repaired before a credit is issued.
2. The repair must be completed within a reasonable timeframe (e.g., 30 days) after the
customer discovers the leak.
3. Proof of repair must be provided, such as an invoice from a licensed plumber or
documentation confirming the leak’s resolution.
VI. Limitations on Credit:
1. Water leak credits are limited to once every three (3) years per property, with exceptions
for extraordinary circumstances subject to staff recommendation and approval by the
Board of County Commissioners, to discourage frequent or recurring requests.
2. Leaks occurring due to property neglect or preventable issues (such as failure to maintain
plumbing systems) will not be eligible for credits.
VII. Policy Administration:
• The Public Works Finance Department is responsible for administering the water leak
credit policy, including processing requests, reviewing supporting documentation, and
determining eligibility.
• The policy will be reviewed annually to assess its effectiveness and make any necessary
adjustments.
VIII. Implementation:
This policy is effective immediately upon adoption by the Board of Commissioners. The Public
Works Finance Department will communicate the policy to all customers through appropriate
channels, including bill inserts, the county website, and other public communications.
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No. 8.11
From: Travis Adams Ext: 530
Department: Central Services Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): May 21, 2025 Agenda Date(s): June 24, 2025
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other
(Please ensure proper internal review channels have been followed, this is the responsibility of the
requesting Department)
Item:
Memorandum of Understanding with AFSCME for the Addition of Range 24
Background/Executive Summary:
An MOU between AFSCME and the BOCC was recently adopted to add range 24 at 2.5% above range
23. However, there was language added that would affect range 25. The intent was to only establish a new
range 24 at 2.5% above range 23. Therefore, we are proposing this MOU to amend the language in the
previous MOU “and 2.5% below range 25”.
Associated Costs/Budget Impact (amount, funding source, budget amendment, etc.):
N/A
Public Outreach:
N/A
Requested Action:
Approval of the Memorandum of Understanding (MOU) with AFSCME for the addition of Range 24.
Attachment(s):
MOU
MEMORANDUM OF UNDERSTANDING
Between
Mason County
And
AFSCME, Local 1504 of the WSCCCE
1 of 3
This Memorandum of Understanding (MOU) serves as an amendment to the MOU titled
"Range 24 Addition to Pay Scafe" that was adopted May 27, 2025.
WHEREAS, the original MOU includes language that unintentionally refers to "2.5%
below Range 25"; and
WHEREAS, the intent of the parties was solely to establish a new Range 24 at a rate
2.5% above Range 23, with no reference to Range 25;
NOW, THEREFORE BE IT RESOLVED, the parties agree to amend the original MOU as
follows:
•The phrase "and 2.5% below Range 25" is hereby deleted.
•The final agreed language shall read:
"NOW, THEREFORE BE IT RESOLVED, the parties agree to add Range 24 to the
current pay scale of the Collective Bargaining Agreement at 2.5% above Range
23."
All other terms and conditions of the original MOU remain unchanged and in full force and
effect.
DATED this 13th day of __ J_u_n_e __ , 2025.
UNION: --;Cej
Name, Title Tim Binschus, Union Staff Representative
APPROVED AS TO FORM:
BOARD OF COUNTY COMMISSIONERS MASON COUNTY, WASHINGTON
Randy Neatherlin, Chair
Sharon Trask, Commissioner
Pat Tarzwell , Commissioner
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No. 8.12
From: Travis Adams Ext: 530
Department: Central Services Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): May 21, 2025 Agenda Date(s): June 24, 2025
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other
(Please ensure proper internal review channels have been followed, this is the responsibility of the
requesting Department)
Item:
Memorandum of Understanding with AFSCME for the Reclassification of Positions in the Treasurer ’s
Office
Background/Executive Summary:
The Treasurer’s office has been trying to get a reclass since 2022, there have been various hurdles, but we
have a final recommendation that has been agreed upon by AFSCME, the Treasurer’s Office and Human
Resources.
Associated Costs/Budget Impact (amount, funding source, budget amendment, etc.):
N/A
Public Outreach:
N/A
Requested Action:
Approval of the Memorandum of Understanding (MOU) with AFSCME to adopt the reclassification of
the listed positions in the Treasurer ’s Office.
Attachment(s):
MOU
4.For the job classifications that are being reclassified at the same salary range, incumbents shall
retain their step placement and their step date as it currently exists.
5.This reclassification shall not set precedent for other positions and shall be considered a one-time
adjustment based on the specific circumstances reviewed.
6.This MOU shall be incorporated by reference into the current collective bargaining agreement.
DATED this 13th day of __ J_u_n_e __ , 2025.
UNION:�/ --£-f3;v
Name, Title Tim Binschus, Union Staff Representative
APPROVED AS TO FORM:
2
BOARD OF COUN TY COMMISSIONERS
MASON COUNTY, WASHINGTON
Randy Neatherlin, Chair
Sharon Trask, Commissioner
Pat Tarzwell , Commissioner
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No.
From: Heidi Steinbach, Noxious Weed Program
Coordinator Ext: 592
Department: WSU Extension Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): June 23, 2025 Agenda Date(s): June 24, 2025
Internal Review: ☐ Finance ☐ Human Resources ☒ Legal ☐ IT ☒ Risk ☐ Other
(This is the responsibility of the requesting Department)
Item: FY26 Class A and B Designate Noxious Weed Eradication Program Request for Proposals
Washington State Noxious Weed Control Board (WSNWCB).
Background/Executive Summary: The Mason County Noxious Weed Control Board is submitting a
proposal to WSNWCB for continued funding of giant hogweed, lesser celandine and perennial
pepperweed control, within Mason County. Mason County has previously been awarded funding to work
on these noxious weeds through WSNWCB and Washington State Department of Agriculture. Giant
Hogweed is a Class A noxious weed (eradication required). Lesser celandine and perennial pepperweed
are both Class B Designate noxious weeds (control required)
Budget Impact (amount, funding source, budget amendment, etc.): Provide a maximum of $5,000 for
the 2026 budget year. This will assist with funding the extra-help noxious weed position and facilitate
giant hogweed, lesser celandine and perennial pepperweed control in Mason County.
Public Outreach: NA
Requested Action: Approval to place request to submit proposal to WSNWCB for FY26 Class A and B
Designate Noxious Weed Eradication Program on June 24th, 2025 action agenda for approval.
Attachment(s):
Washington State Noxious Weed Control Board FY26 Class A and B Designate Noxious Weed
Eradication Program Request for Proposals
FY24 Class A and B Designate Noxious Weed Eradication Program final report
FY26 Class A and B Designate Noxious Weed Eradication Program Request
for Proposals
Washington State Noxious Weed Control Board
1
GENERAL INFORMATION
Posted Date: Wednesday May 26th, 2025
Due Date for Proposals: Monday, July 7th, 2025
Funding Instrument Types: Interagency Agreement or Purchased Service Contract
AGENCY CONTACT INFORMATION
Washington State Noxious Weed Control Board - Attn: Mary Fee
P.O. Box 42560; 1111 Washington Street; Olympia, WA 98504
Phone: (360) 561-4428 Email: MFee@agr.wa.gov
FUNDING OPPORTUNITY DESCRIPTION
The Washington State Noxious Weed Control Board (WSNWCB) is soliciting proposals for
projects to eradicate Class A and B Designated Noxious Weeds in the State. Up to $15,000 may
be available this fiscal year, which ends June 30, 2026. The WSNWCB has set a maximum
request amount of $5000.
Proposals to eradicate plants listed as Class A Noxious Weeds (as listed in WAC 16-750-005) or
Class B Noxious Weeds Designated for control by the state (as listed in WAC 16-750-011) are
eligible if they include the required proposal elements. All proposals must adhere to the
principles of Integrated Pest Management (IPM) as described in RCW 17.15.
ELIGIBLE APPLICANTS AND REQUIREMENTS
○ County Noxious Weed Boards, County Noxious Weed Programs, and County Noxious Weed
Districts We will consider priority to Class A species and Class B Designated by the state
species.
o Representation at the July 18th state noxious weed board meeting either in person or Zoom is
required.
o Projects will only be funded for control efforts to include herbicide purchase, equipment costs,
crew-time and/or contractors. Surveying in-conjunction with control will be considered.
Survey only projects will not be funded.
o Projects with landowner participation will be ranked higher than those that do not have
landowner participation.
o Projects with matching funds from other entities will be ranked higher than those that do not
have matching funds. County match is greatly encouraged.
o The intent is to eradicate class A noxious weed species or class B designated species that are
very limited distribution.
FY26 Class A and B Designate Noxious Weed Eradication Program Request
for Proposals
Washington State Noxious Weed Control Board
2
Applicant's name:
Agency/organization name:
Mailing address:
Email address: Phone number:
Please have a representative available for questions at the Washington State Noxious Weed
Control Board Meeting July 18th, either in person or via Zoom. Zoom login information will be
sent out prior to the meeting. Proposals without representation will not be considered.
Please provide brief background information about the lead organization and partners:
Name of the Class A or B Designated noxious weed:
Current total known acres in your county (please specify if using total infested acreage or total solid
acreage):
How much of this acreage/infestation will be treated in this proposed eradication project?
Please briefly describe the nature of the known infestation, including number of known sites or
populations (if applicable), geographic extent, habitat types, and if the infestations are on private
lands, public lands, or both. Date when infestation was first identified.
Do you plan to treat all sites in your county or jurisdiction, or will you target specific sites?
FY26 Class A and B Designate Noxious Weed Eradication Program Request
for Proposals
Washington State Noxious Weed Control Board
3
What IPM methods and materials are to be used in the eradication project? Include information on
the timing of each control measure. Please note that all treatments paid for by this pass-through
funding must occur on or before June 30, 2026.
What previous control work has been done (include any IPM methods)? Include information on the
timing of each control measure and outcomes. If none please state so.
Please briefly describe steps to assure that all applicable laws will be followed if herbicides are used,
e.g., permit coverage, applicant licensing, site-posting.
Do you anticipate that enforcement of Washington State noxious weed law might be necessary in
the process of the eradication? If yes, please provide a brief description of the readiness of involved
county weed board(s) to carry out such enforcement within the proposal period.
If the infestation to be eradicated lies in more than one county or jurisdiction, please provide a brief
description of any coordinated efforts to treat and eradicate the entire infestation in all applicable
jurisdictions.
FY26 Class A and B Designate Noxious Weed Eradication Program Request
for Proposals
Washington State Noxious Weed Control Board
4
Please describe local support (include match funding or in-kind efforts from local groups, county,
municipalities, or volunteer efforts.)
Please describe any post-eradication plans to monitor the project area, prevent, and respond to any
infestation. Will you be conducting any outreach with landowners to help in early detection?
Estimated date when the current infestation would be eradicated (no living plants or propagules), if
it were assumed that the requested funding and the matching funds of project partners were
continued annually.
Dollar amount of funding requested for FY26 ($5000 maximum):
Matching funds, whether cash or in-kind, offered by other project partners not otherwise included
above. Note that matching funds are not required, but discussion and disclosure of matching funds
are required. If there are no matching funds, please state this.
Successful Projects will be required to submit accomplishments and a final report.
0
2024 Class A and B Designate Noxious Weed Eradication:
Perennial Pepperweed (Lepidium latifolium) Report
Contract No. K4795
Mason County Noxious Weed Control Board
303 N 4th St. Shelton, WA 98584
(360) 427-9670 Ext. 592
1
2024 Class A and B Designate Noxious Weed Eradication Perennial
Pepperweed (Lepidium latifolium) Report - Contract No. K4795
Mason County Noxious Weed Control Board
303 N 4th St. Shelton, WA 98584
(360) 427-9670 Ext. 592
Report Prepared by: Heidi Steinbach, Program Coordinator
Report Contents
Pg 2: Project and Species Background
Pg 2: 2024 Project Overview
Pg 3: Control Activities
Pg 4: Landowner Communication
Pg 4: Future Plans
Pg 5: Appendix A – Herbicide Treatment Records
Pg 7: Appendix B – Site Photos
Pg 11: Appendix C – Map with Treatment Locations
2
View of the Hood Canal as MCNWCB staff controls
perennial pepperweed.
Blooming perennial pepperweed at Belfair State Park.
Project and Species Background:
Perennial pepperweed is a Class B
Designate Noxious Weed in Mason
County. Perennial pepperweed invades
shorelines and spreads quickly, forming
large monocultures. Large sites will
decrease forage and habitat for native
plants and animals. Perennial
pepperweed acts as a salt pump by
pulling salt from deep in the soil and re-
depositing it as leaves die and fall off
the plant. This impacts soil and
ecosystem health in our area.
Perennial pepperweed is native to
Europe and Asia. It was added to the
Washington State Noxious Weed List in
1988.
Perennial pepperweed was first
identified in Mason County in 2018, at
Belfair State Park. Mason County
Noxious Weed Control Board
(MCNWCB) worked with Washington
State Park to treat the infestation in
2018.
MCNWCB has dedicated staff time to
survey control this species in the hood
canal. This has involved coordinating
with Washington State Parks, Hood
Canal Salmon Enhancement Group
(HCSEG), Skokomish Indian Tribe and
private property owners. This funding
from the Washington State Noxious
Weed Control Board (WSNWCB) helped
to expand and continue perennial
pepperweed control in Mason County.
2024 Project Overview: All known infestations in Mason County are located on the shores of
the Hood Canal; at Belfair State Park, near Rendsland Creek in Tahuya, Washington, at Theler
Wetlands in Belfair, Washington and on the Skokomish Indian Reservation.
MCNWCB used funding from WSNWCB to control sites near Rendsland Creek in Tahuya and at
Belfair State Park. The Skokomish Indian Tribe and HCSEG are responsible for control at Theler
Wetlands and in the Skokomish Indian reservation. MCNWCB coordinator met with HCSEG on
3
WCC crew member shows bags of pulled perennial
pepperweed from Hood Canal shore near Tahuya.
MCNWCB staff and WCC crew controlling perennial
pepperweed at Belfair State Park.
April 24th to assess the progress of perennial pepperweed, offer control advice and help survey
for other noxious weeds. We did not meet with the Skokomish Indian Tribe in 2024, but we have
worked with them in prior years to help manually remove perennial pepperweed on their
property. HCSEG and Skokomish Indian Tribe have shown a dedicated effort to control perennial
pepperweed at the sites they manage.
Control Activities: MCBWCB staff spent 47.5 hours between April 10th and June 18th, 2024
controlling perennial pepperweed using a combination of manual and chemical control. We also
worked with a 5-6 person Washington
Conservation Corps crew (WCC) to
complete manual removal June 17th and
18th. WSNWCB Class A and B Eradication
funding covered 39.5 hours of work, 28
hours were paid for using county funds
and WCC crew time was provided for free
since sites were adjacent to Department
of Natural Resources aquatic lands.
Herbicide treatments were completed on
May 7th and 8th at a large infestation on
private properties near Rendsland Creek
in Tahuya, Washington. Foliar
applications were completed using a
backpack sprayer and 1.5% Polaris
solution (See Appendix A for copies of
herbicide records). We followed up with
manual removal to control smaller
patches at private properties in Tahuya.
The site at Belfair State Park has received
chemical control since 2018. These
treatments have worked well to reduce
perennial pepperweed infestations at the
State Park. However, Polaris is non-
selective and impacts all plant species.
For this reason we have chosen to use
manual control at this site, with the goal
of minimizing off-target damage to native
plants in the area so that they can better
establish in areas with historic perennial
pepperweed treatments.
4
We were very fortunate to have the opportunity to
work with WCC on June 17th and 18th at our sites in
Belfair and Tahuya. This helped us make great
progress at the sites.
All manually removed perennial pepperweed was
dug, then bagged and disposed of in landfill garbage.
(see table for all manual control dates)
Landowner Communication: We commun icated with
private property and public landowners about
perennial pepperweed impacts and control strategies
using a combination of phone, email, and in-person
site visits. We are also highlighting perennial pepperweed as our “noxious weed of the month”
in July for our monthly Noxious Weeds & Master Gardeners newsletter. This is a great way to
educate the community about the impacts and identification of perennial pepperweed.
Future Plans: MCNWCB will monitor sites regularly throughout the year and perform follow-up
control as needed. Sites will be monitored until they are eradicated. We are pursuing additional
funding sources to help support control efforts and the purchase of native plants to re-vegetate
large sites. We will continue to work with public and private landowners to assist with
identification and control of perennial pepperweed.
MCNWCB staff and WCC crew with perennial pepperweed bags from Belfair State Park – 6/17/2024
Manual Treatment
Date Parcel Number
4/10/2024 22201-52-*****
4/24/2024 32219-21-*****
4/29/2024 22201-52-*****
5/30/2024 22201-52-*****
6/17/2024 22201-52-*****
6/18/2024 32219-21-*****
6/18/2024 32219-21-*****
6/18/2024 22201-52-*****
5
Appendix A – Herbicide Treatment Records
6
Appendix A – Herbicide Treatment Records
7
Large perennial pepperweed site in Tahuya, Washington before herbicide treatment.
Appendix B – Site Photos
8
Large perennial pepperweed site in Tahuya, Washington after herbicide treatment.
Appendix B – Site Photos
WCC crew assisting with follow-up manual removal in Tahuya, Washington on 6/18/2024
9
Example of scattered patches of perennial pepperweed at Belfair State Park.
Photo after completing manual removal at Belfair State Park. This area has historically
had a very large perennial pepperweed infestation. Native plants are starting to re-
vegetate the site.
Appendix B – Site Photos
10
Appendix B – Site Photos
Photos of MCNWCB and WCC staff working at perennial pepperweed sites.
11
Appendix C – Map with Treatment Locations
Locations of perennial pepperweed infestations that MCNWCB actively manages.
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No.
From: McKenzie Smith Ext: 589
Department: Central Services Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): June 16 and 23, 2025 Agenda Date(s): June 24, 2025
Internal Review: ☐ Finance ☐ Human Resources ☒ Legal ☐ IT ☐ Risk ☐ Other
(Please ensure proper internal review channels have been followed, this is the responsibility of the
requesting Department)
Item:
Request for Proposals for Director of Tourism Development for Mason County for 2026-2027 and Request for
Proposals for Services that Support Tourism and/or Cultural Attractions in Mason County for 2026
Background/Executive Summary:
Mason County receives funds from taxes imposed on lodging facilities, these funds can be expended for
activities established by and eligible under state law. Tourism promotion is defined under RCW 67.28.080 as
“… activities, operations, and expenditures designed to increase tourism, including but not limited to
advertising, publicizing, or otherwise distributing information for the purpose of attracting and welcoming
tourists; developing strategies to expand tourism; operating tourism promotion agencies; and funding the
marketing of or the operation of special events and festivals designed to attract tourists”.
The Lodging Tax Advisory Committee (LTAC) will select and recommend proposals to the Commissioners for
final approval. The Commissioners may only choose recipients from the list of candidates and recommend
amounts as provided by the LTAC.
Associated Costs/Budget Impact (amount, funding source, budget amendment, etc.):
The LTAC recommends the following allocations of Lodging Tax revenue: 25% for services that support
tourism and cultural attractions in Mason County, 60% for the Director of tourism development for Mason
County, 10% for the Welcome Center, and 5% for reserves.
Public Outreach:
Request for Proposals (RFPs) will be advertised.
Requested Action:
Approval of the Request for Proposals for Director of Tourism Development for Mason County for 2026-2027
and Request for Proposals for Services that Support Tourism and/or Cultural Attractions in Mason County for
2026.
Attachment(s):
RFPs
Page 1 of 4
Request for Proposals
Director of Tourism Development for Mason County
I. Introduction and Summary
Mason County, Washington is requesting proposals from qualified companies or individuals for tourism
development, marketing services, and maintenance of the established tourism marketing campaign in
Mason County, and to provide support for local events and festivals.
This project will be completed at the direction of the Mason County Board of County Commissioners
(BOCC) under the advice and recommendation of the Mason County Lodging Tax Advisory Commission
(LTAC). All County contracts require final approval by the BOCC.
The total budget is up to $686,229 for all services with 15% dedicated to event and festival marketing. The
contract amount will include cost of production and distribution of marketing materials, media purchases,
and administrative costs; a minimum of 15% of the budget must be dedicated directly for local festival and
event marketing and support. Partial funding may be awarded.
Proposals are due no later than 4:00 p.m. on Wednesday, September 24, 2025. This is for services
commencing January 1, 2026. Proposals should be prepared in accordance with this Request for Proposals
(RFP) and mailed or delivered to:
McKenzie Smith
Clerk of the Board
411 N 5th Street
Shelton, WA 98584
(360) 427-9670 ext. 589
msmith@masoncountywa.gov
Ten (10) hard copies of the submittals must be received by the deadline as indicated above. Postmarks will
not be accepted.
Proposals will be evaluated by the LTAC, and respondents may be interviewed. The LTAC will make
recommendations for contract awarding to the BOCC who will make final selection. Respondents should
not lobby LTAC members or the BOCC. For additional information, respondents should contact McKenzie
Smith by phone or email. All proposals are public records. The LTAC reserves the right to request additional
information from respondents, and the County reserves the right to reject all submittals.
Should you be selected, all materials created under contract with Mason County will be owned by Mason
County.
Contract Terms: contract will be awarded for a minimum of two (2) years with an option for renewal.
Contract performance review will occur quarterly.
Insurance Requirements: all insurance provided shall be primary and non-contributory.
1. Comprehensive General Liability: $1,000,000 combined single limit per occurrence for bodily
injury, personal injury, and property damage; $2,000,000 general aggregate.
Page 2 of 4
2. Automobile Liability: $1,000,000 combined single limit per accident for bodily injury and property
damage.
3. Workers’ Compensation: workers’ compensation limits as required by the Workers’ Compensation
Act of Washington.
4. Consultant’s Errors and Omissions Liability: $1,000,000 per occurrence and as an annual
aggregate.
II. Statement of Need
Mason County, Washington needs tourism development and marketing services. The County wishes to
contract with an experienced and qualified company or individual to continue the already established multi-
media tourism marketing services that will result in increased business tourism, tourism business, and
awareness of Mason County as a tourism destination, as well as the number of tourists to Mason County.
This includes knowledge, maintenance, and continued development of the existing Wild Side Guide and
WildSideWA App, including monthly content updates. The contractor should develop collaborative
relationships with tourism-related businesses and organizations resulting in additional amenities and/or
packages that enhance the visitor experience. Collaboration and coordination with Visitor Information
Centers (VICs) will be required to distribute marketing materials and provide training on Wild Side
branding and the WildSideWA App. Monthly meetings between the Director of Tourism Services and VICs
is highly encouraged to allow guidance and support as needed. The Contractor will also be required to lead
and participate in periodic training and advocacy workshops with VICs and other stakeholders to ensure
alignment in messaging, visitor engagement, and the effective use of Wild Side branding and the
WildSideWA App. The Contractor will be required to assist area festival and event organizers with
marketing and promotion efforts of those events. It is expected that the Contractor will devote a substantial
amount of time [forty (40) hours per week] in Mason County to facilitate coordination between tourism
related services and businesses. Proposed marketing campaigns should integrate with the current marketing
campaigns developed and implemented with County lodging tax funds in line with
www.explorehoodcanal.com/ and ensure integration with the Wild Side branding. The contractor must
develop, print, and distribute brochures, maps, and other tourism-related items that align with Wild Side
branding and promotional strategies. The contractor must also engage with state, national, and regional
visitor associations (such as Olympic Peninsula Tourism Commission, Washington Tourism Alliance, etc.)
to leverage broader marketing and promotional opportunities. In addition, the Contractor is expected to
facilitate and encourage cross-promotion between local tourism assets and businesses, helping visitors
discover services, products, and attractions that enhance their overall experience in Mason County. Proposal
of tourism-related initiatives, programs, or services that align with County tourism objectives and are
permissible under RCW 67.28.1816, provided they do not duplicate services outlined for Services that
Support Tourism and Cultural Attractions”, is also encouraged.
Contractors will be required to provide estimates and final numbers for quarterly reports. Quarterly reports
are to be presented in person to the LTAC and must also include tourism metrics, visitor engagement, media
engagement, media impressions, app analytics, outreach efforts, marketing reach, and programming
impacts. The Contractor should also document the nature of visitor inquiries, interest areas, and examples
of customized itineraries or recommendations provided through digital or in-person interactions. The
Contractor is also designated to maintain small assets.
Page 3 of 4
III. Form of Proposal – Director of Tourism Development
Respondent proposals shall include:
1. Contact name, address, telephone number, and email address.
2. Coordination, development, marketing, and support of Mason County tourism amenities and the
visitor experience that integrates the current marketing campaign brand, collateral, and materials
into the proposed plan. The proposal should include a plan for leveraging other tourism association
marketing opportunities resulting in additional amenities and/or packages which enhance the visitor
experience.
3. Strategy for providing outreach and marketing support for area festivals and events designed to
attract out-of-area visitors.
4. Itemized scope of work and costs for contracted services inclusive of administration, delivery,
media development, sub-contracted services, and travel with specific line items for event and
festival marketing totaling a minimum of 15% of the budget. The budget should also include print
costs for any print materials necessary to best serve visitors including, but not limited to, brochures,
navigational maps, and maps providing recreation/tourism information.
5. Proposed media outlets and corresponding demographic/geographic targets with a media delivery
schedule. Media launches should be prepared by March 2026 and delivered as per proposal.
6. Names, addresses, telephone numbers, and email addresses of clients for whom the respondent has
recently performed tourism promotion services including a sample of product(s) delivered .
7. Specific measures to assess the impact of contract performance including strategy to measure
economic impacts to area businesses and to fulfill reporting requirements as defined in the Revised
Code of Washington (RCW) 67.28.1816(ii)(c).
8. Estimates of how contracted service(s) will result in increases in people staying overnight and
traveling fifty (50) miles or more to Mason County.
9. Analyzation of existing digital assets and proposed endorsement over the next two (2) years.
10. If the applicant was awarded funding in 2025 and the requested funding amounts for 2026 are
greater than five percent (5%) of the 2025 funding award, list in detail the plan for the additional
funds requested, how those funds will increase tourism, and how that success will be measured.
IV. Evaluation Criteria
Proposals will be based on the following criteria:
1. Overall alignment with Mason County tourism efforts.
2. Prioritization of local attraction and event promotion and support as well as business outreach and
referrals to local businesses.
3. Development and marketing of Mason County tourism amenities utilizing the existing Wild Side
branding and marketing campaign.
4. Analysis of the WildSideWA App and strategy for maintenance and management for the next two
(2) years.
5. How the proposal enhances the visitor experience.
6. Degree to which the budget reflects the requested activities and cost of proposal. Considerations
will include integration of the current marketing campaign, leveraging other tourism association
marketing opportunities, and dedicated festival and event marketing budget.
Page 4 of 4
7. Media outlets and corresponding demographic/geographic targets and media delivery schedule.
8. Amount of dedicated time in Mason County.
9. Clients for whom the respondent has recently performed tourism promotion services including a
sample of product(s) delivered.
10. Strategy to measure economic impacts to area businesses and methodology to fulfill reporting
requirements as defined in RCW 67.28.1816(2).
Key Performance Indicators (KPIs) include:
1. Website analytics and traffic (www.explorehoodcanal.com).
2. App engagement metrics (downloads, interactions, number of itineraries built, etc.).
3. Media impressions and content distribution.
4. Event support and promotional reach.
5. Amounts and locations of printed and distributed materials.
6. Engagement with state, national, and regional tourism associations.
7. Quarterly reporting submitted to the LTAC.
Evaluation criteria and KPIs are subject to change without notice. If KPIs are not met, Mason County will
have the option to put the contractor on a Corrective Improvement Plan with the understanding that if there
are no improvements the contract can be terminated with thirty (30) days written notice.
V. Independent Contractor
It is the intention and understanding of the County that the Contractor shall be an independent contractor
and that the County shall be neither liable for, nor obligated to, pay sick leave, vacation pay, or any other
benefit of employment, nor to pay any social security or other tax that may arise as an incident of
employment. The Contractor shall pay all income and taxes as due. Industrial or other insurance that is
purchased for the benefit of the Contractor shall not be deemed to convert this contract into any employment
contract. It is recognized that the Contractor may or will be performing services during the term of the
contract for other parties and that the County is not the exclusive user of the Contractor’s services.
VI. Prevailing Wage
If required by RCW 39.12, prevailing wages shall be paid. The Contractor specifically agrees to comply
with RCW 39.12, and to file all required forms, certifications, and affidavits necessary to comply with
Federal and State laws before final payment shall be made to the Contractor. Prevailing wage rate
information is available from the State of Washington Department of Labor and Industries Industrial
Relations Division.
VII. Equal Opportunity Employer
Mason County is an equal opportunity employer and strives to create a working environment that includes
and respects cultural, racial, ethnic, sexual orientation, and gender identity diversity. Women, racial and
ethnic minorities, persons of disability, persons over 40 years of age, veterans or people with military status,
and people of all sexual orientations and gender identities are encouraged to apply.
Page 1 of 7
Request for Proposals
Services that Support Tourism and/or Cultural Attractions in
Mason County
I. Introduction and Summary
Mason County, Washington is requesting proposals from qualified individuals for additional services that
support tourism and cultural attractions in Mason County to include Visitor Information Centers [as defined
in Revised Code of Washington (RCW) 67.28.1816(d)], tourism promotion [as defined by RCW
67.28.080(6)] and support of tourism-related facilities [as defined in RCW 67.28.080(7)].
Services shall be provided at locations throughout Mason County that are in a high -traffic location easily
accessible to visitors, provide convenient ingress and egress, high visibility, are on major tourist
transportation corridors, and offer a clean, welcoming environment.
The total budget is up to $285,929 for all services that support tourism and cultural attractions. Multiple
contracts may be awarded, and partial funding may be awarded.
Services that support tourism and cultural attractions will be provided at the direction of the Mason County
Board of County Commissioners (BOCC) under the advice and recommendation of the Mason County
Lodging Tax Advisory Commission (LTAC). All County contracts require final approval by the BOCC.
Proposals are due no later than 4:00 p.m. on Wednesday, September 24, 2025. This is for services
commencing January 1, 2026. Proposals should be prepared in accordance with this Request for Proposals
(RFP) and mailed or delivered to:
McKenzie Smith
Clerk of the Board
411 N 5th Street
Shelton, WA 98584
(360) 427-9670 ext. 589
msmith@masoncountywa.gov
Ten (10) hard copies of the submittals must be received by the deadline as indicated above. Postmarks will
not be accepted.
Proposals will be evaluated by the LTAC, and respondents may be interviewed. The LTAC will make
recommendations for contract awarding to the BOCC who will make final selection. Respondents should
not lobby LTAC members or the BOCC. For additional information, respondents should contact McKenzie
Smith by phone or email. All proposals are public records. The LTAC reserves the right to request
additional information from respondents, and the County reserves the right to reject all submittals.
Contract Terms: contracts will be awarded for a minimum of one (1) year with an option for renewal.
Contract performance review will occur quarterly.
Insurance Requirements: all insurance provided shall be primary and non-contributory.
Page 2 of 7
1. Comprehensive General Liability: $1,000,000 combined single limit per occurrence for bodily
injury, personal injury, and property damage; $2,000,000 general aggregate.
2. Automobile Liability: $1,000,000 combined single limit per accident for bodily injury and property
damage.
3. Workers’ Compensation: workers’ compensation limits as required by the Workers’ Compensation
Act of Washington.
4. Consultant’s Errors and Omissions Liability: $1,000,000 per occurrence and as an annual
aggregate.
II. Statement of Need
Mason County, Washington needs contractors to provide services that support tourism and cultural
attractions in Mason County. This may include Visitor Information Centers (VICs), museums, tourism
promotion, and support of tourism-related facilities. Services shall be provided at locations throughout
Mason County that are in a high-traffic location easily accessible to visitors, provide convenient ingress
and egress, high visibility, are on major tourist transportation corridors, and offer a clean, welcoming
environment.
Visitor Information Center (VIC) services as defined in RCW 67.28.1816(d) which states “… tourism-
related facilities owned or operated by nonprofit organizations described under 26 U.S.C. Sec. 501(c)(3)
and 26 U.S.C. Sec. 501(c)(6) of the internal revenue code of 1986”], tourism promotion [as defi ned by
RCW 67.28.080(6) which states “… activities, operations, and expenditures designed to increase
tourism…” shall include dissemination of printed recreational materials and direct assistance to visitors
from persons familiar with all dining, lodging, parks, recreational establishments, retail, and other services
available in Mason County. Publications are expected to be sourced through the Director of Tourism
Development contract or provided by other known areas, media outlets, or third-party resources; must
pertain to Mason County; and must remain up to date. Messaging should be aligned with the Wild Side
branding campaign. Contractors will be required to provide ongoing training for visitor service providers
to ensure thorough knowledge of and familiarization with amenities and services available in Mason
County. Respondents will be strongly encouraged to gain authorization to sell State Parks and National
Parks/Forests passes, guides, and maps. Contractors will be required to train staff and/or volunteers to
provide knowledgeable assistance regarding Mason County tourism amenities and on the WildSideWA
App. Contractors will also be required to provide updated information about area events, dining, lodging,
and recreational experience opportunities to the Director of Tourism Development for Mason County as
well as participate in advocacy and training workshops led by the Director of Tourism Development.
Contractors are also encouraged to facilitate visitor referrals to www.explorehoodcanal.com and the
WildSideWA App through digital and print signage, QR codes, printed materials, and direct
recommendations. VICs must meet with the Director of Tourism Development monthly for guidance and
support.
Tourism promotion, or visitor information services, as defined by RCW 67.28.080(6) which states “…
activities, operations, and expenditures designed to increase tourism…” includes, but not limited to,
advertising, publicizing, or otherwise distributing information for the purpose of attracting and welcoming
tourists. Contractors will be required to develop comprehensive visitor information services that extend
beyond walk-in traffic; facilitate connections between visitors and local attractions, businesses, and
Page 3 of 7
services; integrate business outreach as a key function of visitor services, encourage and participate in cross-
promotion between local businesses and tourism assets, and facilitate visitor referrals to
www.explorehoodcanal.com. Contractors must participate in advocacy and training workshops led by the
Director of Tourism Development to ensure staff and/or volunteers are equipped to act as tourism
ambassadors for Mason County and ensure alignment in messaging, tourism strategy, and visitor
engagement practices across all touchpoints. A concierge-style approach must be used, offering customized
recommendations and curated itineraries based on visitor interests.
Contractors must develop, maintain, and promote exhibits or experiences that are relevant to Mason
County’s cultural and historical heritage. Facilities should be accessible, well-maintained, and provide a
welcoming environment for visitors. Contracts must participate in advocacy and training workshops led
by the Director of Tourism Development to ensure staff and/or volunteers are equipped to act as tourism
ambassadors for Mason County and ensure alignment in messaging, tourism strategy, and visitor
engagement practices across all touchpoints. Cultural attractions and museums must meet with the Director
of Tourism Development bimonthly to amplify their reach and align with broader tourism messaging.
Maintenance and preservation efforts may be included as eligible expenses, contingent upon the alignment
with RCW 67.28.180-1801.
Tourism-related facility as defined in RCW 67.28.080(7) which states “real or tangible personal property
with a usable life of three or more years, or constructed with volunteer labor that is: (a)(i) Owned by a
public entity; (ii) owned by a nonprofit organization described under section 501(c)(3) of the federal internal
revenue code of 1986, as amended; or (iii) owned by a nonprofit organization described under section
501(c)(6) of the federal internal revenue code of 1986, as amended, a business organization, destination
marketing organization, main street organization, lodging association, or chamber of commerce and (b)
used to support tourism, performing arts, or to accommodate tourist activities”.
Contractors will be required to provide estimates and final numbers of visitors for quarterly reports.
Quarterly reports are to be presented in person to the LTAC and must also include visitor interactions,
including visitor origin, demographics, duration of interactions, nature of inquiries received, customized
itinerary development or recommendations provided, materials distributed, and sales of maps, passes, or
other tourism-related items. Metrics should also contain visitor engagement, outreach efforts, marketing
reach, and programming impacts. Annual reports pursuant to RCW 67.28.1816(2) will also be required.
III. Form of Proposal – Services that Support Tourism and Cultural Attractions
A. Visitor Information Centers
Respondent proposals shall include:
1. Contact name, address, telephone number, and email address.
2. Itemized description of services that support tourism being proposed. If the proposal includes a
facility, include the location, square footage of space dedicated to services that support tourism and
cultural attractions, and hours of operation adjusted seasonally and aligned with visitor traffic
patterns to include weekend hours of operation to best serve travelers at peak times and locations.
3. Statement of qualifications including experience in providing services that support tourism and
cultural attractions.
Page 4 of 7
4. Strategy for maintaining familiarization with Mason County dining, lodging, parks, recreational
amenities, and retail; as well as strategy to ensure all printed tourism materials are on -site and
available.
5. Detailed and itemized scope of work and cost for providing services that support tourism and
cultural attractions. Capital costs are not allowed.
6. Strategy for tracking and reporting visitor interactions, including visitor origin, demographics,
duration of interactions, inquiries received, materials distributed, and sales of maps, passes, or other
tourism-related items. Metrics may also include referrals to www.explorehoodcanal.com or the
WildSideWA App.
7. Specific measures to assess the impact of contract performance, including strategy to measure
economic impacts to area businesses and to fulfill reporting requirements as defined in RCW
67.28.1816(ii)(c).
8. Estimates of how contracted service(s) will result in increases to people staying overnight and
traveling fifty (50) miles or more to Mason County.
9. If the applicant was awarded funding in 2025 and the requested funding amounts for 2026 are
greater than five percent (5%) of the 2025 funding award, list in detail the plan for the additional
funds requested, how those funds will increase tourism, and how that success will be measured.
B. Visitor Information Services
Respondent proposals should not exceed ten (10) pages, including attachments, and shall include:
1. Contact name, address, telephone number, and email address.
2. Itemized description of services that support tourism and cultural attractions being proposed. If the
proposal includes a facility, include the location, square footage of space dedicated to services that
support tourism and cultural attractions, and hours of operation adjusted seasonally and aligned
with visitor traffic patterns to include weekend hours of operation to best serve travelers at peak
times and locations.
3. Statement of qualifications including experience in providing services that support tourism and
cultural attractions.
4. Strategy for maintaining familiarization with Mason County dining, lodging, parks, recreational
amenities, and retail; as well as strategy to ensure all printed tourism materials are on -site and
available.
5. Detailed and itemized scope of work and cost for providing services that support tourism and
cultural attractions. Capital costs are not allowed.
6. Strategy for developing comprehensive visitor information services that extend past walk-in traffic,
incorporating phone, email, and digital concierge support.
7. Plan for facilitating connections between visitors and local businesses, services, and attractions;
providing recommendations and referrals to enhance the overall visitor experience; and integrating
business outreach as a key function of visitor services, encouraging cross-promotion between local
businesses and tourism assets.
8. Strategy for tracking and reporting visitor interactions, including visitor origin, demographics,
duration of interactions, inquiries received, materials distributed , and referrals to
www.explorehoodcanal.com or the WildSideWA App.
Page 5 of 7
9. Specific measures to assess impact of contract performance, including strategy to measure
economic impacts to area businesses and to fulfill reporting requirements as defined in RCW
67.28.1816(ii)(c).
10. Estimates of how contracted service(s) will result in increases to people staying overnight and
traveling fifty (50) miles or more to Mason County.
11. If the applicant was awarded funding in 2025 and the requested funding amounts for 2026 are
greater than five percent (5%) of the 2025 funding award, list in detail the plan for the additional
funds requested, how those funds will increase tourism, and how that success will be measured.
C. Cultural Attractions
Respondent proposals should not exceed ten (10) pages, including attachments, and shall include:
1. Contact name, address, telephone number, and email address.
2. Itemized description of services that support cultural attractions being proposed. If the proposal
includes a facility, include the location, square footage of space dedicated to services that support
tourism and cultural attractions, and hours of operation adjusted seasonally and aligned with visitor
traffic patterns to include weekend hours of operation to best serve travelers at peak times and
locations.
3. Statement of qualifications including experience in providing services that support cultural
attractions.
4. Detailed and itemized scope of work and cost for providing services that support cultural
attractions. Capital costs are not allowed.
5. Strategy for developing and maintaining exhibits relevant to Mason County’s cultural and historical
heritage and implementing marketing strategies to attract visitors from outside of the County.
6. Specific measures to assess impact of contract performance, including strategy to measure
economic impacts to area businesses and to fulfill reporting requirements as defined in RCW
67.28.1816(ii)(c).
7. Estimates of how contracted service(s) will result in increases to people staying overnight and
traveling fifty (50) miles or more to Mason County.
8. If the applicant was awarded funding in 2025 and the requested funding amounts for 2026 are
greater than five percent (5%) of the 2025 funding award, list in detail the plan for the additional
funds requested, how those funds will increase tourism, and how that success will be measured.
IV. Evaluation Criteria
Proposals will be based on the following criteria:
1. Overall alignment with Mason County tourism efforts.
2. Strategy for dissemination of services that support tourism and cultural attractions (i.e. location,
type of amenities, how services will be provided, and training of staff and/or volunteers).
3. Types of services offered.
4. Experience providing services that support tourism and cultural attractions.
5. Prioritization of local business outreach and referrals to local businesses.
6. Strategy for maintaining familiarization of visitor amenities and to ensure all printed tourism
materials are on-site and available.
Page 6 of 7
7. Hours of operation and level(s) of staffing.
8. Strategy for tracking and reporting visitor interactions.
9. Cost of itemized proposal and the degree to which the budget reflects the requested activities.
10. The location of which services that support tourism and cultural attractions will be provided.
11. Strategy to measure economic impacts to area businesses and methodology to fulfill reporting
requirements as defined in RCW 67.28.1816(2).
12. Demonstrated ability to serve visitors Countywide and provide informed referrals through strong
relationships with local businesses and tourism assets.
13. Capacity to deliver both in-person and digital visitor services, including concierge-style support
and customized itinerary development.
Key Performance Indicators (KPIs) for Visitor Information Centers include:
1. The number of visitors served (in-person, phone, email, etc.).
2. Visitor origin (local, out-of-state, regional, etc.).
3. Volume of materials purchased, received, and distributed.
4. Hours of operation.
5. The number of visitors redirected to www.explorehoodcanal.com or the WildSideWA App.
6. Quarterly reporting submitted to the LTAC.
Key Performance Indicators (KPIs) for Visitor Information Services include:
1. The number of visitors received (phone, email, website, etc.).
2. Referral tracking metrics (attractions, businesses, WildSideWA App, etc.)
3. Concierge interactions and the recommendations provided.
4. Visitor feedback and satisfaction.
5. Quarterly reporting submitted to the LTAC.
Key Performance Indicators (KPIs) for Cultural Attractions include:
1. Visitor counts including visitor origin (local, out-of-state, regional, etc.).
2. Marketing reach and exhibit updates.
3. Participation in Wild Side campaigns.
4. Visitor feedback and satisfaction.
5. Quarterly reporting submitted to the LTAC.
Evaluation criteria and KPIs are subject to change without notice. If KPIs are not met, Mason County will
have the option to put the contractor on a Corrective Improvement Plan with the understanding that if there
are no improvements the contract can be terminated with thirty (30) days written notice.
V. Independent Contractor
It is the intention and understanding of the County that the Contractor shall be an independent contractor
and that the County shall be neither liable for, nor obligated to, pay sick leave, vacation pay, or any other
benefit of employment, nor to pay any social security or other tax that may arise as an incident of
employment. The Contractor shall pay all income and taxes as due. Industrial or other insurance that is
purchased for the benefit of the Contractor shall not be deemed to convert this contract into any employment
Page 7 of 7
contract. It is recognized that the Contractor may or will be performing services during the term of the
contract for other parties and that the County is not the exclusive user of the Contractor’s services.
VI. Prevailing Wage
If required by RCW 39.12, prevailing wages shall be paid. The Contractor specifically agrees to comply
with RCW 39.12, and to file all required forms, certifications, and affidavits necessary to comply with
Federal and State laws before final payment shall be made to the Contractor. Prevailing wage rate
information is available from the State of Washington Department of Labor and Industries Industrial
Relations Division.
VII. Equal Opportunity Employer
Mason County is an equal opportunity employer and strives to create a working environment that includes
and respects cultural, racial, ethnic, sexual orientation, and gender identity diversity. Women, racial and
ethnic minorities, persons of disability, persons over 40 years of age, veterans or people with military status,
and people of all sexual orientations and gender identities are encouraged to apply.
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No. 10.1
From: Jennifer Beierle Ext: 532
Department: Central Services Briefing: ☒
Action Agenda: ☒
Public Hearing: ☒
Special Meeting: ☐
Briefing Date(s): 5/12/2025 Agenda Date(s): May 27, 2025
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other
(This is the responsibility of the requesting Department)
Item:
Public hearing to inform citizens of the availability of funds and eligible uses of the state
Community Development Block Grant (CDBG) and receive comments on proposed activities
specifically funding the Community Action Council of Lewis, Mason, and Thurston Counties (CAC), as
well as receive comments on the 2022-2025 program.
Background/Executive Summary:
Mason County coordinates with the CAC on an annual basis to apply for, receive, and provide
services through a PS-CDBG grant administered by the Washington State Department of Commerce
(DOC).
In 2022-2025 the $308,000 in funding was used to provide service referrals for a minimum of
7,000 individuals each year in Mason and Lewis counties, of which 3,400 must meet HUD’s 51% income
qualification, and provide direct services and referrals for a minimum of 350 child victims each year.
This year’s allotment is $105,000.
As a part of the PS-CDBG application process, applicants are required to solicit public
input on the proposed activities and services to be provided as well as receive comments on current
programming. This citizen input is to be solicited at a published Public Hearing.
Budget Impact (amount, funding source, budget amendment, etc.):
This project is fully funded by the CDBG grant.
Public Outreach:
Notice of public hearing posted in newspaper; information regarding eligible activites and grant amounts
posted on Mason County website.
Requested Action:
Public hearing to inform citizens of the availability of funds and eligible uses of the state
Community Development Block Grant (CDBG) and receive comments on proposed activities
specifically funding the Community Action Council of Lewis, Mason, and Thurston Counties (CAC), as
well as receive comments on the 2022-2025 program.
Attachment(s):
Eligible CDBG Public Service Activities
2025/2026 Proposed CDBG Public Service Grant Amounts
CDBG Fact Sheet
Public Hearing Notice
NOTICE OF PUBLIC HEARING
PUBLIC SERVICE-COMMUNITY DEVELOPMENT BLOCK GRANT
NOTICE IS HEREBY GIVEN that the Board of Mason County Commissioners will hold a public
hearing in the Commission Chambers at Mason County Building I, located at 411 N. 5th Street,
Shelton, Washington, on Tuesday, June 24, 2025 at 9:15 am.
The purpose of the public hearing is to review community development and housing needs,
inform citizens of the availability of funds and eligible uses of the state Community Development
Block Grant (CDBG), and receive comments on proposed activities, particularly from lower
income persons residing in the Mason and Lewis County areas. Comments on Mason County's
and Community Action Council of Lewis, Mason and Thurston Counties program's past
performance and use of prior CDBG Public Services Grants will also be received.
For the 2025 program year (July 2025 – June 2026) up to $105,000 is proposed to be available
annually to the County and the Community Action Council of Lewis, Mason and Thurston
Counties to fund public services that principally benefit low- to moderate-income persons. For
the 2022-2024 program years, Mason County and Community Action Council of Lewis and
Mason Counties received $308,000.
An outline of the proposed activities and services for the 2025 program year will be available for
review at the Mason County Commissioners’ Office located at 411 N. 5th Street, Shelton,
Washington from May 27, 2025, through June 24, 2025 and on Mason County’s website –
www.masoncountywa.gov. Comments may also be submitted in writing to the Mason County
Commissioners, 411 N. 5th Street, Shelton, WA 98584. Comments will be accepted until May
23, 2022.
The Commission Chambers are handicap accessible. Arrangements to reasonably
accommodate special needs, including handicap accessibility or interpreter, will be made upon
receiving 24-hour advance notice. If special accommodation is needed, please contact the
Commissioners’ office, Shelton (360) 427-9670, Belfair (360) 275-4467, or Elma (360) 482-
5269, ext 419.
Dated this day of , 2025
BOARD OF COUNTY COMMISSIONERS
MASON COUNTY, WASHINGTON
_____________________________________
McKenzie Smith, Clerk of the Board
2019 CDBG General Purpose Grant Application Handbook 1 March 2019
Summary of Eligible Activities
Public Facilities – Activities to design, construct, or reconstruct water and sewer systems, flood
and drainage facilities, solid waste disposal facilities, streets and sidewalks, and other public
facilities.
Special assessments for low- and moderate-income homeowners are eligible if the
improvements meet CDBG requirements, such as Labor Standards and Environmental Review.
For purposes of the CDBG program, "special assessment" is defined as the recovery of the
capital costs of a completed public improvement through:
1) a fee or charge levied or filed as a lien against a parcel of real estate as a direct result of a
benefit derived from the installation of a public improvement; or
2) a one-time charge made as a condition of access to the improved public system.
Low- and moderate-income property owners cannot be assessed or charged a fee to recover
the capital costs of any CDBG-funded public facility.
Community Facilities – Acquisition, design, construction, or reconstruction of community
facilities to serve lower income communities or lower income youth, elderly, or other lower
income groups with special needs. This includes shelters and transitional housing facilities. It
also includes acquisition, design, construction, or rehabilitation of fire protection facilities, and
purchase of fire protection equipment. Community facility projects must provide the intended
benefit for at least 10 years.
Economic Development – Construction or reconstruction of public infrastructure or facilities in
support of private for-profit entities when the project will create or retain full-time equivalent
(FTE), permanent jobs primarily for low- and moderate-income persons. Local microenterprise
assistance programs offering direct loans and technical assistance/training to commercial
enterprises with 5 or fewer employees, when at least one is the enterprise owner. Downtown
revitalization activities, including infrastructure improvements, façade rehabilitation, and
correction of code violations. Capitalizing a local economic development revolving loan fund for
eligible private for-profit entities to create or retain FTE permanent jobs primarily for low- and
moderate-income persons, or when the business provides essential services to residents of a
low- and moderate-income residential area. Limited assistance to private for-profit entities such
as loans, loan guarantees, interest supplements, and interim financing/float loans to create or
retain FTE, permanent jobs primarily for low- and moderate-income persons. The need for
public funds to benefit private for-profit entities must clearly balance the extent of public benefit
received.
Housing Rehabilitation – Activities to rehabilitate public or privately-owned, single- or multi-
family housing units, commercial buildings and other non-residential structures. Substantial
housing rehabilitation, lead-based paint mitigation, minor home repairs, energy conservation
improvements and removal of architectural barriers are eligible rehabilitation activities. Also
eligible is the cost of connecting residential structures to available water and sewer lines.
Rehabilitation assistance may be provided in the form of grants, loans, loan guarantees or
interest supplements. Housing rehabilitation grants are limited to $500,000 each. CDBG funds
available for general administration and housing rehabilitation administration costs are generally
limited to 25 percent of the CDBG award.
Comprehensive - A comprehensive project includes activities listed in at least two of the other
categories. For example, neighborhood revitalization by improving streets, sewer, water, and
housing rehabilitation, is considered comprehensive. These activities must be related and
coordinated to achieve more results than would be possible when addressed individually.
2 March 2019
Other Eligible Activities - The following activities are eligible, and depending on the context,
may qualify as elements of any of the above project categories:
Local Match - For the non-federal share required by other federal or state grant programs
used to support CDBG-eligible activities.
Relocation - Relocation payments and assistance to permanently or temporarily displaced
individuals, families, or businesses. All CDBG proposals that may cause displacement must
include relocation assistance in the project plan and budget.
TITLE 1 OF THE HOUSING AND COMMUNITY DEVELOPMENT ACT OF 1974
This Act is the congressionally adopted statute from which most of the CDBG Program
regulations are developed. Section 105(a) identifies eligible activities and is reproduced, in its
entirety, below:
Eligible Activities - Section 105 (a) Activities assisted under this title may include
only:
(1) the acquisition of real property (including air rights, water rights, and other interests therein)
which is (A) blighted, deteriorated, deteriorating, undeveloped, or inappropriately developed
from the standpoint of sound community development and growth; (B) appropriate for
rehabilitation or conservation activities; (C) appropriate for the preservation or restoration of
historical sites, the beautification of urban land, the conservation of open spaces, natural
resources, and scenic areas, the provision of recreational opportunities, or the guidance of
urban development; (D) to be used for the provision of public works, facilities, and
improvements eligible for assistance under this title; or (E) to be used for other public purposes.
(2) the acquisition, construction, reconstruction, or installation (including design features and
improvements with respect to such construction, reconstruction, or installation that promote
energy efficiency) of public works, facilities (except for buildings for the general conduct of
government), and site or other improvements.
(3) code enforcement in deteriorated or deteriorating areas in which such enforcement, together
with public or private improvements or services to be provided, may be expected to arrest the
decline of the area.
(4) clearance, demolition, removal, and rehabilitation (including rehabilitation which promotes
energy efficiency) of buildings and improvements (including interim assistance, and financing
public or private acquisition for rehabilitation, and rehabilitation of privately owned properties
and including the renovation of closed school buildings).
(5) special projects directed to the removal of material and architectural barriers which restrict
the mobility and accessibility of elderly and handicapped persons.
(6) payments to housing owners for losses of rental income incurred in holding for temporary
periods housing units to be utilized for the relocation of individuals and families displaced by
activities under this title.
(7) disposition (through sale, lease, donation or otherwise) of any real property acquired
pursuant to this title or its retention for public purposes.
3 March 2019
(8) provisions of public services, including but not limited to those concerned with employment,
crime prevention, child care, health, drug abuse, education, energy conservation, welfare or
recreation needs, if such services have not been provided by the unit of general local
government (through funds raised by the said unit, or received by such unit from the state in
which it is located) during any part of the twelve-month period immediately preceding the date of
submission of the statement with respect to which funds are to be made available under this
title, and which are to be used for such services, unless the Secretary finds that the
discontinuation of such services was the result of events not within the control of the unit of
general local government, except that not more than 15 percent of the amount of any assistance
to a unit of general local government under this title may be used for activities under this
paragraph unless such unit of general local government used more than 15 percent of the
assistance received under this title for fiscal year 1982 or fiscal year 1983 for such activities
(excluding any assistance received pursuant to Public Law 98-8), in which case such unit of
general local government may use not more than the percentage or amount of such assistance
used for such activities for such fiscal year, whichever method of calculation yields the higher
amount.
(9) payment of the non-federal share required in connection with a federal grant-in-aid program
undertaken as part of activities assisted under this title.
(10) payment of the cost of completing a project funded under Title I of the Housing Act of 1949.
(11) relocation payments and assistance for displaced individuals, families, businesses,
organizations, and farm operations, when determined by the grantee to be appropriate.
(12) activities necessary (A) to develop a comprehensive community development plan, and (B)
to develop a policy-planning-management capacity so that the recipient of assistance under this
title may more rationally and effectively (i) determine its needs, (ii) set long-term goals and
short-term objectives, (iii) devise programs and activities to meet these goals and objectives, (iv)
evaluate the progress of such programs in accomplishing these goals and objectives, and (v)
carry out management, coordination, and monitoring of activities necessary for effective
planning implementation.
(13) payment of reasonable administrative costs related to establishing and administering
federally approved enterprise zones and payment of reasonable administrative costs and
carrying charges related to the planning and execution of community development and housing
activities, including the provision of information and resources to residents of areas in which
community development and housing activities are to be concentrated with respect to the
planning and execution of such activities, and including the carrying out of activities as
described in section 701(e) of the Housing Act of 1954 on the date prior to the date of
enactment of the Housing and Community Development Amendments of 1981.
(14) provision of assistance including loans (both interim and long term) and grants for activities
which are carried out by public or private nonprofit entities, including (A) acquisition of real
property. (B) acquisition, construction, reconstruction, rehabilitation, or installation of (i) public
facilities (except for buildings for the general conduct of government), site improvements, and
utilities, and (ii) commercial or industrial buildings or structures and other commercial or
industrial real property improvements; and (iii) planning.
(15) assistance to neighborhood-based nonprofit organizations, local development corporation,
nonprofit organizations serving the development needs of the communities or non-entitlement
areas, or entities organized under section 301(d) of the Small Business Investment Act of 1958
to carry out a neighborhood revitalization or community economic development or energy
conservation project in furtherance of the objectives of Section 101(c), and assistance to
4 March 2019
neighborhood-based nonprofit organizations, for the purpose of assisting, as part of
neighborhood revitalization or other community development, the development of shared
housing opportunities (other than by construction of new facilities) in which elderly f amilies (as
defined in Section 3(b)(3) of the United States Housing Act of 1937) benefit as a result of living
in a dwelling in which the facilities are shared with others in a manner that effectively and
efficiently meets the housing needs of the residents and thereby reduces their cost of housing.
(16) activities necessary to the development of energy use strategies related to recipient's
development goals, to assure that those goals are achieved with maximum energy efficiency,
including items such as:
(A) an analysis of the manner in, and the extent to which energy conservation objectives will
be integrated into local government operation, purchasing and service delivery, capital
improvements budgeting, waste management, district heating and cooling, land use
planning and zoning, and traffic control, parking, and public transportation functions.
(B) a statement of the action the recipient will take to foster energy conservation and the use
of renewable energy resources in private sector, including the enactment and enforcement
of local codes and ordinances to encourage or mandate energy conservation or use of
renewable energy resources, financial and other assistance to be provided (principally for
the benefit of low- and moderate-income persons) to make energy conserving
improvements to residential structures, and any other proposed energy conservation
activities.
(17) provisions of assistance to private, for-profit entities, when the assistance is necessary or
appropriate to carry out an economic development project.
(18) the rehabilitation or development of housing assisted under Section 17 of the United States
Housing Act of 1937.
(19) provision of assistance to facilitate substantial reconstruction of housing owned and
occupied by low-income persons (A) where the need for reconstruction was not determinable
until after rehabilitation under this section had already commenced, or (B) where the
reconstruction is part of a neighborhood rehabilitation effort and the grantee (i) determines the
housing is not suitable for rehabilitation, and (ii) demonstrates to the satisfaction of the
Secretary that the cost of substantial reconstruction is significantly less than the cost of new
construction and less than the fair market value of the property after substantial reconstruction.
(20) provision of technical assistance to public or nonprofit entities to increase the capacity of
such entities to carry out eligible neighborhood revitalization or economic development
activities, which assistance shall not be considered a planning cost as defined paragraph (12) or
administrative cost as defined in paragraph (13).
(21) housing services, such as housing counseling, energy auditing, preparation of work
specification, loan processing, inspections, tenant selection, management of tenant-based
rental assistance, and other services related to assisting owners, tenants, contractors, and other
entities, participating or seeking to participate in housing activities authorized under this section,
or under Title II of the Cranston-Gonzalez National Affordable Housing Act, except that activities
under this paragraph shall be subject to any limitation on administrative expenses imposed by
any law.
(22) provision of assistance by recipients under this title to institutions of higher education
having a demonstrated capacity to carry out eligible activities under this subsection for carrying
out such activities.
5 March 2019
(23) provision of assistance to public and private organizations, agencies, and other entities
(including nonprofit and for-profit entities) to enable such entities to facilitate economic
development by:
(A) providing credit (including providing direct loans and loan guarantees, establishing peer
lending programs) for the establishment, stabilization, and expansion of microenterprises.
(B) providing technical assistance, advice, and business support services (including
assistance, advice, and support relating to developing business plans, securing funding,
conducting marketing, and otherwise engaging in microenterprise activities) to owners of
microenterprises and persons developing microenterprises.
(C) providing general support (such as peer support programs and counseling) to owners of
microenterprises and persons developing microenterprises.
(24) activities necessary to make essential repairs and to pay operating expenses necessary to
maintain the habitability of housing units acquired through tax foreclosure proceedings in order
to prevent abandonment and deterioration of such housing in primarily low-income
neighborhoods.
(25) provision of direct assistance to facilitate and expand home ownership among persons of
low-income (except that such assistance shall not be considered a public service for purpose of
paragraph (8)) by using such assistance to:
(A) subsidize interest rates and mortgage principal amounts for low-income home buyers.
(B) finance the acquisition by low-income home buyers of housing that is occupied by the
home buyers.
(C) acquire guarantees for mortgage financing obtained by low-income home buyers from
private lenders (except that amounts received under this title may not be used under this
subparagraph to directly guarantee such mortgage financing and grantees under this title
may not directly provide such guarantees).
(D) provide up to 50 percent of any down payment required from low-income home buyer.
(E) pay reasonable closing costs (normally associated with the purchase of a home)
incurred by low-income home buyer.
(b) Upon the request of the recipient of assistance under this title, the Secretary may agree
to perform administrative services on a reimbursable basis on behalf of such recipient in
connection with loans or grants for the rehabilitation of properties as authorized under
subsection (a)(4).
(c)(1) In any case in which an assisted activity described in paragraph (14) or (17) of
subsection (a) is identified as principally benefiting persons of low-income, such activity
shall:
(A) be carried out in a neighborhood consisting predominately of person of low-income and
provide services for such person.
(B) involve facilities designed for use predominately by person of low-income.
(C) involve employment of persons, a majority of whom are persons of low-income.
6 March 2019
(2)(A) In any case in which an assisted activity described in subsection (a) is designed to
serve an area generally and is clearly designed to meet identified needs of persons of low-
income in such area, such activity shall be considered to principally benefit persons of low
income if (i) not less than 51 percent of the residents of such area are persons of low-
income; (ii) in any metropolitan city or urban county, the area served by such activity is
within the highest quartile of all areas within the jurisdiction of such city or county in terms of
the degree of concentration of persons of low-income; or (iii) the assistance for such activity
is limited to paying assessments (including any charge made as a condition of obtaining
access) levied against properties owned and occupied by persons of low-income to recover
the capital cost for a public improvement.
(B) The requirements of subparagraph (A) do not prevent the use of assistance under this
title for the development, establishment, and operation for not to exceed 2 years after its
establishment of a uniform emergency telephone number system if the Secretary
determines that.
(i) such system will contribute substantially to the safety of the residents of the area served
by such system.
(ii) not less than 51 percent of the use of the system will be by persons of low-income.
(iii) other federal funds received by the grantee are not available for the development,
establishment, and operation of such system due to the insufficiency of the amount of such
funds, the restrictions on the use of such funds, or the prior commitment of such funds for
other purposes by the grantee. The percentage of the cost of the development,
establishment, and operation of such a system that may be paid from assistance under this
title and that is considered to benefit low-income persons is the percentage of the population
to be served that is made up of persons of low-income.
(3) Any assisted activity under this title that involves the acquisition or rehabilitation of
property to provide housing shall be considered to benefit persons of low-income only to the
extent such housing will, upon completion, be occupied by such persons.
Ineligible Activities
Although ineligible activities are not specifically identified in the Act, the Code of Federal
Regulations (CFR's), developed from the Act, provide guidance. According to 24 CFR
570.207, the general rule is that any activity that is not authorized under the provisions of
570.201 - 570.206 of this Subpart is ineligible to be carried out with CDBG funds. This
section identifies three specific activities that are ineligible and provides guidance thought to
be necessary in determining the eligibility of several other activities frequently associated
with housing and community development.
(A) the following activities may not be carried out using CDBG funds:
(1) Buildings or portions thereof used predominantly for the general conduct of government
cannot be assisted with CDBG funds. Such buildings include, but are not limited to: city
halls and other headquarters of government where governing body of the recipient meets
regularly, courthouses, and other state or local government office buildings. This does not
exclude, however, the removal of architectural barriers under Subpart 570.201(k) and
historic preservation under 570.202(d) involving any such building. Also, where acquisition
of real property includes an existing improvement which is to be utilized in the provision of a
building or facility for the general conduct of government, the portion of the acquisition cost
7 March 2019
attributable to the land is eligible provided such acquisition meets a national objective,
(570.208).
(2) General government expenses. Except as otherwise specifically authorized in this
Subpart or under 2 CFR 200, expenses required to carry out the regular responsibilities of
the unit of general local government are not eligible for assistance under this Part.
(3) Political activities. CDBG funds shall not be used to finance the use of facilities or
equipment for political purposes or to engage in other partisan political activities, such as
candidate forums, voter transportation, or voter registration. However, a facility originally
financed in whole or in part with CDBG funds may be used on an incidental basis to hold
political meetings, candidate forums, or voter registration campaigns, provided that all
parties and organizations have access to the facility on an equal basis, and are assessed
equal rent or use charges, if any.
(B) The following activities may not be carried out with CDBG funds unless authorized under
provisions of 570.203 or as otherwise specifically noted herein, or when carried out by a
subrecipient under the provisions of 570.204.
(1) Purchase of equipment. The purchase of equipment with CDBG funds is generally
ineligible.
(i) Construction equipment. The purchase of construction equipment is ineligible, but
compensation for the use of such equipment through leasing, depreciation, or use
allowances pursuant to 200 as applicable for an otherwise eligible activity is an eligible use
of CDBG funds. However, the purchase of construction equipment for use as part of a solid
waste disposal facility is eligible under Subpart 570.201(c).
(ii) Fire protection equipment. Fire protection equipment is considered for this purpose to be
an integral part of a fire protection facility and thus, purchase of such equipment would be
eligible under 570.201(c).
(iii) Furnishings and personal property. The purchase of equipment, fixtures, motor vehicles,
furnishings, or other property which is not an integral structural fixture is generally ineligible.
CDBG funds may be used, however, to purchase, or to pay depreciation or use allowances
(in accordance with 2 CFR 200, as applicable), for such items when necessary for use by a
recipient or its subrecipients in the administration of activities assisted with CDBG funds, or
when eligible as firefighting equipment, or as a public service pursuant to Subpart
570.201(e).
(2) Operating and maintenance expenses. The general rule is that any expense associated
with repairing, operating or maintaining public facilities and services is ineligible. Specific
exceptions to this general rule are operating and maintenance expenses associated with
public service activities, interim assistance and office space for program staff employed in
carrying out the CDBG program. For example, where a public service is being assisted with
CDBG funds, the cost of operating and maintaining that portion of the facility in which the
service is located is eligible as part of the public service. Examples of ineligible operating
and maintenance expenses are:
(i) Maintenance and repair of streets, parks, playgrounds, water and sewer facilities,
neighborhood facilities, senior centers, centers for the handicapped, parking and similar
public facilities. Examples of maintenance and repair activities for which CDBG funds may
not be used include the filling of pot holes in streets, repairing cracks in sidewalks, the
mowing of recreational areas, and the replacement of expended street light bulbs.
8 March 2019
(ii) Payment of salaries for staff, utility costs and similar expenses necessary for the
operation of public works and facilities.
(3) New housing construction. Assistance may not be used for the construction of new
permanent residential structures or for any program to subsidize or finance such new
construction, except:
(i) As provided under the last resort housing provisions set forth in 49 CFR Part 24.
(ii) As authorized under 570.201(m).
(iii) When carried out by a subrecipient pursuant to 570.204(a).
February 2022
We strengthen communities
RURAL COMMUNITY GRANTS FOR ACTIVITIES THAT BENEFIT LOW-AND MODERATE-INCOME PERSONS
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)
General Purpose Grants - $11,500,000
For planning or construction of public infrastructure, community
facilities, affordable housing, and economic development projects.
Competitive. Maximum grant up to $1,000,000 based on project
type. Application materials available in March and due in June.
Public Services Grants - $1,500,000
For 17 counties and community action agencies to fund services for
lower income persons. Allocated by a formula based on population
and poverty. Application materials available in February and due in
April.
National Objectives
Funded by the US Department of Housing & Urban Development,
CDBG activities must meet one of these national objectives:
• Principally benefits low-and moderate-income (LMI) persons
• Aids in the prevention or elimination of slums or blight
• Addresses imminent threat to public health or safety
Funding is contingent on HUD approval of the state CDBG Action
Plan.
ELIGIBLE APPLICANTS:
Washington State cities/towns
with less than 50,000 in
population and not participating
in a CDBG entitlement urban
county consortium; and counties
with less than 200,000 in
population. A complete list is on
Commerce's CDBG webpage.
Other public and non-profit
entities and Indian tribes are not
eligible to apply directly for state
CDBG funding, but may be a
partner in projects and
subrecipient of funding with an
eligible city/town or county.
Jon Galow
PROGRAM MANAGER
Local Government Division
jon.galow@commerce.wa.gov
Phone: 509.847.5021
www.commerce.wa.gov/CDBG
COMMUNITY DEVELOPMENT
BLOCK GRANT (CDBG)
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No. 10.2
From: Jennifer Beierle Ext: 532
Department: Central Services Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): 5/19/2025 Agenda Date(s): 5/27/2025
Internal Review: ☒ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other
(This is the responsibility of the requesting Department)
Item:
Requests for supplemental appropriations and amendments to the 2025 budget
Background/Executive Summary:
Requests for supplemental appropriations and amendments to the 2025 budget are attached.
Budget Impact (amount, funding source, budget amendment, etc.):
See Attached
Public Outreach:
RCW 36.40.100 requires the Board to publish notice in the official county newspaper for two consecutive
weeks prior to the budget hearing.
Requested Action:
Approval of the Resolution for supplemental appropriations and amendments to the 2025 budget; the net
total of adjustments to 2025 authorized expenditure appropriations in the General Fund is an increase of
$152,685; and the net total of adjustments to 2025 authorized expenditure appropriations in funds other
than the General Fund is a decrease of $29,707.
Attachment(s):
Draft Resolution for Budget Supplemental Appropriations and Amendment Requests and
Proposed 2025 Budget Amendment #1 Detail and Detailed Budget Entries
RESOLUTION NO.
2025 BUDGET
BUDGET SUPPLEMENTAL APPROPRIATIONS AND AMENDMENT REQUESTS - NOTICE OF HEARING
WHEREAS, by reason of conditions which could not be reasonably foreseen at the time of making the budget
for the year 2025, it is necessary to make provisions for supplemental appropriations and amendments to the budget
as required by RCW 36.40.100, and RCW 36.40.195; and
WHEREAS, the revenue and expenditure adjustments to County funds, as listed in Attachments A & B to this
Resolution, are required in order to incorporate into the budget the revenues and expenditures now identified, which
were not known at the time of original budget adoption; and
WHEREAS, the net total of adjustments to 2025 authorized expenditure appropriations in the General Fund is
an increase of $152,685; and
WHEREAS, the net total of adjustments to 2025 authorized expenditure appropriations in funds other than
the General Fund is a decrease of $29,707; and
THEREFORE, BE IT RESOLVED BY THE Board of Mason County Commissioners:
That the 24th day of June, 2025 at the hour of 9:15 a.m., in the Mason County Commissioners Chambers in
Courthouse Building I, 411 North 5th Street, Shelton, Washington, is hereby fixed as the time and place for a public
hearing upon the matter of Budget Amendment Requests to the 2025 Budget as provided in Attachments A & B to
this Resolution.
Contact person: Jennifer Beierle, Budget Manager, (360) 427-9670 ext. 532, jb@masoncountywa.gov
The Clerk of the Board is hereby authorized, empowered, and directed to cause notice of such hearing to be published
as provided by law.
DATED this 27st day of May, 2025
ATTEST:
____________________________
McKenzie Smith, Clerk of the
Board
APPROVED AS TO FORM:
____________________________
Tim Whitehead, Chief DPA
CC: Auditor – Financial Services
Publish 2x 6/5 & 6/12 bill to
Commissioners,
411 North 5th Street, Shelton
BOARD OF COUNTY COMMISSIONERS
MASON COUNTY, WASHINGTON
_________________________________
Sharon Trask, Chair
_________________________________
Pat Tarzwell, Vice Chair
_________________________________
Randy Neatherlin, Commissioner
ATTACHMENT A TO RESOLUTION NO. _________ 2025 BUDGET AMENDMENT #1
DETAIL
LINE
FUND
NO.FUND NAME DEPARTMENT
2025
REVENUE
CHANGE
2025
EXPENDITURE
CHANGE DESCRIPTION
1 ALL ALL FUNDS
CHANGE BUDGETED BFB TO ACTUAL CASH
AMOUNTS AT 1/1/2025
2 001
GENERAL FUND AUDITOR 3,000
FINANCIAL SERVICES WARRANT STOCK & TAX
FORMS
3 001
GENERAL FUND
EMERGENCY
MANAGEMENT 14,500 14,500 INC TO SHSP GRANT AGREEMENT
4 001
GENERAL FUND PARKS & TRAILS 99,525 FEASIBILITY STUDY FOR MASON LAKE PARK
5 001
GENERAL FUND SHERIFF 35,660
JAIL BODY SCANNER WARRANTY $15,500 & JAIL
VIDEO STORAGE $20,160
6 103
SALES & USE TAX
FUND 22,200
CITY OF SHELTON AWARD EARNED & PAID BY
CITY IN 2024 & REIMBURSED BY COUNTY IN 2025
PER CONTRACT
7 105
COUNTY ROAD 1,000,000
MOVE NEW ROAD PROJECT FUNDS TO MATLOCK
EXPANDED PROJECT AS BRIEFED 3/31/25
8 142
NARCOTICS
INVESTIGATION (7,510)
CHANGE BUDGETED BFB TO ACTUAL CASH
AMOUNTS AT 1/1/2025
9 155
AMERICAN RESCUE
PLAN ACT (1,357,819)
CHANGE BUDGETED BFB TO ACTUAL CASH
AMOUNTS AT 1/1/2025
10 160
LAW LIBRARY 1,416
CHANGE BUDGETED BFB TO ACTUAL CASH
AMOUNTS AT 1/1/2025
11 180
TREASURER'S O&M 53,274
CHANGE BUDGETED BFB TO ACTUAL CASH
AMOUNTS AT 1/1/2025
12 190
VETERANS
ASSISTANCE 41,622
CHANGE BUDGETED BFB TO ACTUAL CASH
AMOUNTS AT 1/1/2025
13 194
MASON LAKE
MANAGEMENT 70,927
CHANGE BUDGETED BFB TO ACTUAL CASH
AMOUNTS AT 1/1/2025
14 195
SPENCER LAKE
MANAGEMENT (7,189)
CHANGE BUDGETED BFB TO ACTUAL CASH
AMOUNTS AT 1/1/2025
15 199
ISLAND LAKE
MANAGEMENT 1,381
CHANGE BUDGETED BFB TO ACTUAL CASH
AMOUNTS AT 1/1/2025
16 403
NORTH BAY SEWER
UTILITY (192,500) (192,500)
"ROCHESTER" NBCI GRANT REALLOCATED TO
BEARDS COVE LARSON PROJECT
17 412 192,500 192,500
"ROCHESTER" NBCI GRANT REALLOCATED TO
BEARDS COVE LARSON PROJECT
18 413
BELFAIR SEWER 120,000
REALLOCATE OPERATOR SALARIES TO BELFAIR
SEWER
19 502
UNEMPLOYMENT 85,265
CHANGE BUDGETED BFB TO ACTUAL CASH
AMOUNTS AT 1/1/2025
GENERAL FUND TOTAL 14,500 152,685
OTHER FUNDS TOTAL 53,274 (29,707)
ALL FUNDS GRAND TOTAL 67,774 122,978
Page 1 of 1
ATTACHMENT B TO RESOLUTION NO. _________ 2025 BUDGET AMENDMENT #1 DETAILED BUDGET ENTRIES
LINE
FROM
A ACCOUNT TYPE I/D REVENUE EXPENDITURE
FUND
BALANCE
CHANGE
PROPOSED
BUDGETED FB
TOTAL DESCRIPTION
1 001.000000.000.000.308.41.309999.0000.00. 7 I 979,443 12,229,352 BEG FUND-OPERATING
1 001.000000.320.000.508.41.509999.0000.00. 7 I 979,443 7,291,956 END FUND-OPERATING
1 001.000000.000.000.308.91.300000.0000.00. 7 D 716,334 6,733,757 BEG FUND UNASSIGNED
1 001.000000.320.000.508.91.500000.0000.00. 7 D 716,334 716,334 END FUND UNASSIGNED
1 103.000000.000.000.308.31.300000.0000.00. 7 I 128,847 2,809,270 BEG FUND RESTRICTED
1 103.000000.000.000.508.31.500000.0000.00. 7 I 128,847 3,381,127 END FUND RESTRICTED
1 103.000000.000.000.308.31.309999.0000.00. 7 I 11,489 181,066 BEG FUND-OPERATING
1 103.000000.000.000.508.31.509999.0000.00. 7 I 11,489 181,066 END FUND-OPERATING
1 104.000000.000.000.308.31.300000.0000.00. 7 I 22,818 508,466 BEG FUND RESTRICTED
1 104.000000.000.000.508.31.500000.0000.00. 7 I 22,818 472,055 END FUND RESTRICTED
1 105.000000.000.000.308.31.300000.0000.00. 7 I 598,471 3,070,035 BEG FUND RESTRICTED
1 105.000000.000.000.508.31.500000.0000.00. 7 I 598,471 598,471 END FUND RESTRICTED
1 105.000000.000.000.308.31.309999.0000.00. 7 I 158,081 4,753,895 BEG FUND-OPERATING
1 105.000000.000.000.508.31.509999.0000.00. 7 I 158,081 3,774,273 END FUND-OPERATING
1 106.000000.000.000.308.31.300000.0000.00. 7 I 1,360 331,360 BEG FUND RESTRICTED
1 106.000000.000.000.508.31.500000.0000.00. 7 I 1,360 344,414 END FUND RESTRICTED
1 109.000000.000.000.308.31.300000.0000.00. 7 D 78,237 163,265 BEG FUND RESTRICTED
1 109.000000.000.000.508.31.500000.0000.00. 7 D 78,237 151,424 END FUND RESTRICTED
1 110.000000.000.000.308.31.300000.0000.00. 7 I 54,333 170,323 BEG FUND RESTRICTED
1 110.000000.000.000.508.31.500000.0000.00. 7 I 54,333 115,616 END FUND RESTRICTED
1 114.000000.000.000.308.31.300000.0000.00. 7 I 307 307 BEG FUND RESTRICTED
1 114.000000.000.000.508.31.500000.0000.00. 7 I 307 307 END FUND RESTRICTED
1 117.000000.000.103.308.31.300000.0000.00. 7 I 706,848 1,323,208 BEG FUND RESTRICTED
1 117.000000.000.103.508.31.500000.0000.00. 7 I 706,848 1,430,869 END FUND RESTRICTED
1 118.000000.000.000.308.31.300000.0000.00. 7 D 707 305,793 BEG FUND RESTRICTED
1 118.000000.000.000.508.31.500000.0000.00. 7 D 707 266,992 END FUND RESTRICTED
1 120.000000.000.000.308.31.300000.0000.00. 7 I 3,803 83,803 BEG FUND RESTRICTED
1 120.000000.000.000.508.31.500000.0000.00. 7 I 3,803 3,803 END FUND RESTRICTED
1 134.000000.000.000.308.31.300000.0000.00. 7 I 11,102 46,102 BEG FUND RESTRICTED
1 134.000000.000.000.508.31.500000.0000.00. 7 I 11,102 11,102 END FUND RESTRICTED
1 135.000000.000.000.308.31.300000.0000.00. 7 I 956 115,199 BEG FUND RESTRICTED
1 135.000000.000.000.508.31.500000.0000.00. 7 I 956 64,274 END FUND RESTRICTED
1 141.000000.000.000.308.31.300000.0000.00. 7 I 9,963 59,963 BEG FUND RESTRICTED
1 141.000000.000.000.508.31.500000.0000.00. 7 I 9,963 60,396 END FUND RESTRICTED
1 142.000000.000.000.308.31.300000.0000.00. 7 D 816 99,184 BEG FUND RESTRICTED
1 142.000000.000.000.508.31.500000.0000.00. 7 D 816 - END FUND RESTRICTED
1 142.000000.000.000.308.31.300000.0000.00. 1 D 7,510 91,674 BEG FUND RESTRICTED
8 142.000000.000.000.521.80.549000.0000.00. 1 D 7,510 MISC SERVICES
1 145.000000.000.000.308.31.300000.0000.00. 7 I 74,690 154,690 BEG FUND RESTRICTED
1 145.000000.000.000.508.31.500000.0000.00. 7 I 74,690 152,336 ENDING FUND-RESTRICTED
1 150.000000.000.000.308.31.300000.0000.00. 7 I 3,136,849 4,736,849 BEG FUND RESTRICTED
1 150.000000.000.000.508.31.500000.0000.00. 7 I 3,136,849 4,725,735 END FUND RESTRICTED
1 155.000000.000.000.308.31.300000.0000.00. 7 D 1,357,819 642,181 BEG FUND RESTRICTED
9 155.000000.000.000.594.18.564000.0000.00. 7 D 1,357,819 CAPITAL EQUIPMENT
1 160.000000.000.000.308.31.300000.0000.00. 7 I 1,416 16,191 BEG FUND RESTRICTED
10 160.000000.000.000.572.20.549020.0000.00. 7 I 1,416 ONLINE SUBSCRIPTION
1 163.000000.000.000.308.31.300000.0000.00. 7 I 235,055 2,435,055 BEG FUND RESTRICTED
1 163.000000.000.000.508.31.500000.0000.00. 7 I 235,055 2,241,589 END FUND RESTRICTED
1 164.000000.150.000.308.31.300000.0000.00. 7 D 536,221 2,406,392 BEG FUND RESTRICTED
1 164.000000.150.000.508.31.500000.0000.00. 7 D 536,221 2,277,529 END FUND RESTRICTED
1 180.000000.000.000.308.31.300000.0000.00. 7 D 53,274 146,726 BEG FUND RESTRICTED
11 180.000000.000.000.341.42.301000.0000.00. 7 I 53,274 TREAS.FEES-FORECLOSURE COSTS
1 190.000000.000.000.308.31.300000.0000.00. 1 I 41,622 311,622 BEG FUND RESTRICTED
12 190.000000.000.000.565.20.549010.0000.00. 1 I 41,622 VETERANS LOANS/ASSISTANCE
1 194.000000.000.000.308.41.300000.0000.00. 7 I 70,927 130,927 BEG FUND COMMITTED
13 194.000000.000.000.553.60.541010.0000.00. 7 I 70,927 PROFESSIONAL SERVICES
1 195.000000.000.000.308.41.300000.0000.00. 7 D 7,189 5,811 BEG FUND COMMITTED
14 195.000000.000.000.553.60.541010.0000.00. 7 D 7,189 PROFESSIONAL SERVICES
1 199.000000.000.000.308.41.300000.0000.00. 7 I 1,381 13,381 BEG FUND COMMITTED
Page 1 of 2
ATTACHMENT B TO RESOLUTION NO. _________ 2025 BUDGET AMENDMENT #1 DETAILED BUDGET ENTRIES
LINE
FROM
A ACCOUNT TYPE I/D REVENUE EXPENDITURE
FUND
BALANCE
CHANGE
PROPOSED
BUDGETED FB
TOTAL DESCRIPTION
15 199.000000.000.000.553.60.541010.0000.00. 7 I 1,381 PROFESSIONAL SERVICES
1 350.000000.000.000.308.31.300000.0000.00. 7 I 479,563 2,929,563 BEG FUND RESTRICTED
1 350.000000.000.000.508.31.500000.0000.00. 7 I 479,563 485,246 END FUND RESTRICTED
1 351.000000.000.000.308.31.300000.0000.00. 7 I 481,011 4,381,011 BEG FUND RESTRICTED
1 351.000000.000.000.508.31.500000.0000.00. 7 I 481,011 3,129,195 END FUND RESTRICTED
1 402.000000.000.000.308.41.300000.0000.00. 7 I 742,231 4,910,747 BEG FUND COMMITTED
1 402.000000.000.000.508.41.500000.0000.00. 7 I 742,231 4,272,183 END FUND COMMITTED
1 403.000000.000.000.308.41.300000.0000.00. 7 I 1,269,459 3,618,884 BEG FUND COMMITTED
1 403.000000.000.000.508.41.500000.0000.00. 7 I 1,269,459 3,394,897 END FUND COMMITTED
1 411.000000.000.000.308.41.300000.0000.00. 7 I 63,080 80,892 BEG FUND COMMITTED
1 411.000000.000.000.508.41.500000.0000.00. 7 I 63,080 141,826 END FUND COMMITTED
1 412.000000.000.000.308.41.300000.0000.00. 7 I 121,487 1,086,640 BEG FUND COMMITTED
1 412.000000.000.000.508.41.500000.0000.00. 7 I 121,487 936,129 END FUND COMMITTED
1 413.000000.000.000.308.41.300000.0000.00. 7 I 455,687 4,728,272 BEG FUND COMMITTED
1 413.000000.000.000.508.41.500000.0000.00. 7 I 455,687 3,128,004 END FUND COMMITTED
1 428.000000.000.000.308.41.300000.0000.00. 7 I 5,518 442,471 BEG FUND COMMITTED
1 428.000000.000.000.508.41.500000.0000.00. 7 I 5,518 436,953 END FUND COMMITTED
1 500.000000.000.000.308.41.300000.0000.00. 7 I 161,936 491,936 BEG FUND COMMITTED
1 500.000000.000.000.508.41.500000.0000.00. 7 I 161,936 231,988 END FUND COMMITTED
1 501.000000.000.000.308.41.300000.0000.00. 7 I 991,616 5,804,470 BEG FUND COMMITTED
1 501.000000.000.000.508.41.500000.0000.00. 7 I 991,616 5,080,361 END FUND COMMITTED
1 501.000000.000.000.308.41.309999.0000.00. 7 D 15,913 489,704 BEG FUND COMMITTED
1 501.000000.000.000.508.41.509999.0000.00. 7 D 15,913 489,704 END FUND COMMITTED
1 502.000000.000.000.308.41.300000.0000.00. 7 I 85,265 285,265 BEG FUND COMMITTED
19 502.000000.000.000.517.78.520060.0000.00. 7 I 85,265 UNEMPLOYMENT PAYMENTS TO DES
2 001.000000.030.031.514.23.549010.0000.00. 1 I 3,000 MISCELLANEOUS
2 001.000000.320.000.508.91.500000.0000.00. 1 D 3,000 713,334 END FUND UNASSIGNED
3 001.000000.050.000.333.97.306703.0000.00. 2 I 14,500 GRANT REVENUE
3 001.000000.050.000.525.10.535021.0000.00. 2 I 14,500 SHSP EQUIPMENT
4 001.000000.146.000.576.80.541010.0000.00. 1 I 99,525 PROFESSIONAL SERVICES
4 001.000000.320.000.508.91.500000.0000.00. 1 D 99,525 613,809 END FUND UNASSIGNED
5 001.000000.205.270.523.60.541050.0000.00. 1 I 35,660 PROFESSIONAL SERVICES
5 001.000000.320.000.508.91.500000.0000.00. 1 D 35,660 578,149 END FUND UNASSIGNED
6 103.000000.000.000.558.70.549000.0000.00. 1 I 22,200
6 103.000000.000.000.508.31.500000.0000.00. 1 D 22,200 3,358,927 END FUND RESTRICTED
7 105.000000.000.000.595.10.565000.0000.00. 1 I 1,000,000 CONSTRUCTION OF CAPITAL ASSETS
7 105.000000.000.000.508.31.500003.0000.00. 1 D 1,000,000 5,500,000 END FUND-NEW ROAD PRJ
16 403.000000.000.000.369.91.300000.0000.00. 2 D 192,500 MISCELLANEOUS-OTHER REVENUE
16 403.000000.000.000.594.35.562001.0000.00. 2 D 192,500 MINOR FACILITY IMPROVEMENTS
17 412.000000.000.000.369.91.300000.0000.00. 2 I 192,500 MISC OTHER REVENUE
17 412.000000.000.000.594.34.564020.0000.00. 2 I 192,500 HYDRANT REPLACEMENT
18 413.000000.000.000.535.84.510045.0000.00. 1 I 60,000 OPERATOR
18 413.000000.000.000.535.84.510046.0000.00. 1 I 15,000 OPERATOR
18 413.000000.000.000.535.84.510055.0000.00. 1 I 25,000 OPERATOR
18 413.000000.000.000.535.84.510015.0000.00. 1 I 20,000 OPERATOR
18 413.000000.000.000.508.41.500000.0000.00. 1 D 120,000 3,008,004 END FUND COMMITTED
General Fund Total: 14,500 152,685 124,924
Other Funds Total: 53,274 (29,707) 8,152,466
All Funds Grand Total: 67,774 122,978 8,277,390
Page 2 of 2