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Home My WebLink About2025/06/16 - Briefing PacketMASON COUNTY COMMISSIONER BRIEFING INFORMATION FOR THE WEEK OF June 16, 2025 In the spirit of public information and inclusion, the attached is a draft of information for Commissioner consideration and discussion at the above briefing. This information is subject to change, additions and/or deletion, and is not all inclusive of what will be presented to the Commissioners. Please see draft briefing agenda for schedule. Commission meetings are live streamed at http://www.masonwebtv.com/ and public comment is accepted via email msmith@masoncountywa.gov; mail to Commissioners Office, 411 N 5th Street, Shelton, WA 98584; or phone at (360) 427-9670 ext. 419. If you need to listen to the Commission meeting via telephone, please provide your telephone number to the Commissioners’ office no later than 4:00 p.m. the Friday before the meeting. If special accommodations are needed, contact the Commissioners' office at Shelton (360) 427-9670 ext. 419 Briefing Agendas are subject to change, please contact the Commissioners’ office for the most recent version. Last printed 06/12/25 at 11:55 AM BOARD OF MASON COUNTY COMMISSIONERS DRAFT BRIEFING MEETING AGENDA 411 North Fifth Street, Shelton WA 98584 Week of June 16, 2025 Monday Noon WA State Association of Counties Zoom Meeting* Virtual Assembly *This is being noticed as a Special Commission meeting because a quorum of the Mason County Commission may attend this event and notification is provided per Mason County Code Chapter 2.88.020 - Special Meetings. Monday, June 16, 2025 Zoom link available on the Mason County website Commission Chambers Times are subject to change, depending on the amount of business presented 9:00 A.M. Executive Session - RCW 42.30.110 (1)(c) Real Estate 9:10 A.M. Closed Session – RCW 42.30.140(4) Labor Discussion 10:00 A.M. WSU Extension – Dan Teuteberg 10:05 A.M. Public Health – David Windom 10:15 A.M. Central Services – Travis Adams 10:35 A.M. Public Works – Loretta Swanson Utilities & Waste Management Commissioner Discussion – as needed Mason County Agenda Request Form To: Board of Mason County Commissioners Item No. 1 From: Dan Teuteberg Ext: 686 Department: WSU Extension Briefing: ☒ Action Agenda: ☐ Public Hearing: ☐ Special Meeting: ☐ Briefing Date(s): June 16, 2025 Agenda Date(s): Click or tap here to enter text. Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other (This is the responsibility of the requesting Department) Item: Spring 2025 report on accomplishments of Washington State University Extension Mason County. Background/Executive Summary: Dan Teuteberg will be joined by Tessa Halloran Master Gardener and Small Farms Coordinator. Tessa Halloran will share Master Gardener and Small Farms program accomplishments and upcoming events. Budget Impact (amount, funding source, budget amendment, etc.): N/A Public Outreach: N/A Requested Action: N/A Attachment(s): Spring 2025 Report – Washington State University Extension Mason County Dan Teuteberg, County Director & 4-H Youth Development Specialist dan.teuteberg@wsu.edu 360-427-9670 Ext. 686 WSU Extension Mason County 303 N 4th Street, Shelton, WA 98584 360-427-9670 Ext. 680 http://extension.wsu.edu/mason Facebook pages: Mason County 4-H Mason County Noxious Weed Control Mason County WSU Master Gardeners WSU Small Farms Mason County Mason County and Washington State University have a long-standing partnership in providing educational programs and research-based information to residents throughout the county. This partnership ensures that resources are committed from Federal allocations and University funds to keep important educational programs available in Mason County. Washington State University Extension Mason County helps people put research-based knowledge to work, improving their lives, communities, and the environment. To realize this mission, faculty and staff plan, conduct and evaluate research and experience-based educational programs to improve the lives of Mason County residents. WSU Extension Mason County also employs the assistance of hundreds of volunteers and community partners and provides access to the resources available at Washington State University and the National Land Grant University Extension System. Washington State University Spring Report 2025 Serving Mason County for more than 100 years PARTNERSHIPS Other Mason County Partnerships include: Early Learning Coalition Shelton Timberland Library Mason Conservation District Mason County Health Department Hood Canal Salmon Enhancement Group Hood Canal Coordinating Council School Districts—Shelton, Pioneer and Hood Canal Saints’ Pantry Food Bank Mason General Hospital Washington Conservation Corps South Sound Reading Foundation Mason County Therapeutic Court Community Services Offices Blue Zones Activate Mason County Economic Development Council of Mason County Shelton Farmers Market United States Forest Service Washington State Parks Washington State Department of Agriculture Cooperating agencies: Washington State University, U.S. Department of Agriculture, and Washington counties. Extension programs and employment are available to all without discrimination. Evidence of noncompliance may be reported through your local Extension office. 4-H YOUTH DEVELOPMENT 345 youth engaged through clubs & community outreach programs 69 certified adult volunteers 12 active county-wide 4-H club programs NEW HIRE!!! Falyn Taylor is the new Mason County 4-H Program Coordinator Falyn Taylor recently joined WSU Extension Mason County as the 4-H Program Coordinator. Here is a little about Falyn! “I’m excited to join the WSU Extension Mason County team as the 4-H Program Coordinator. My background of sports operations, youth engagement, and community outreach, combined with my leadership experience, will help support the growth of the local 4-H programming in alignment with WSU Extension’s mission. My passion for youth development extends beyond organized sports. I am dedicated to creating inclusive environments where young people can thrive, learn, and build lifelong skills. I am eager to bring my leadership, organizational skills, and commitment to community engagement to the Mason County 4-H program.” We are thrilled to have Falyn join us! Please reach out to her and welcome her to program and community! Falyn Taylor, falyn.taylor@wsu.edu (360) 427-9670 x681 Mason County 4-H Tech Changemakers attend National 4-H Conference In March, 5 teens and 2 adults from the Mason County 4-H Tech ChangeMakers (TCM) project attended Ignite in Washington, D.C. Ignite is a national 4-H conference where teens gain leadership skills, explore career fields, and connect with other teens from around the country. Throughout the conference, there were numerous occasions where the teens were able to experience educational excursions pre-selected by the group. The TCM group selected to go to the NASA Goddard Space Center where they got to experience a behind the scenes tour and learned that there is a place for everyone at NASA! Throughout the conference the group interacted and connected with many other teens and leaders in their sessions, broadening their horizons to what is possible in 4-H and in their futures. There was also dedicated time for the TCM group to work on a Lead to Change Challenge. The purpose of this project is to encourage groups to find a way to make a teen-led difference in their communities. The TCM group’s project is Connections, where they are going to gather oral histories from 4-H alumni in an effort to connect with older adults in the community to preserve history. The Connections project is about to launch in the coming weeks, and the teens are filled with excitement and energy to meet new adults in the community with 4-H stories of their own. The trip was made possible by community funders including: Mason County 4-H Council, Steamboat Island 4-H Club, OURCU, Skookum Rotary, WSU Harry Burcalow grant, and Shelton Rotary, and bake sales. SNAP-ED NUTRITION 3,824 Directly engaged 3,284 youth and adults in classes, demonstrations, workshops, and PSE interventions with 24 community partners. $56,000 Helped leverage $56,000 in WSDA Farm to School grants to help local schools serve fresh cooked meals for 6,170 youth. 41 Delivered 41 educational events: 3 health fairs, 11 Farm to School taste tests, 8 food access workshops, 6 cooking classes, 8 healthy eating and recipe demonstrations, and 5 food security presentations. 17 Developed 17 standardized recipes meeting NSLP nutrition standards for schools and congregate meals. Serving-Up Local Farm-Fresh Foods in Student Meals New recipes highlighting local-grown farm products were tested monthly at Pioneer, Hood Canal , and Mary M. Knight Schools. Students’ votes and input were collected, shaping future scratch-made lunch menus and supporting local agriculture. Salmon tacos, beef vegetable stew, chicken ramen, Asian cabbage salad, and beef chimichurri on rice were student favorites. Hood Canal School students cast their votes on the new Asian cabbage salad. Pamela collaborates with Margaret (ESD) on Farm to School taste tests. Crossroads Housing Residents Make Every Bite Count at Healthy Cooking Workshops A series of healthy meal planning and cooking workshops were held at Crossroads Housing in Shelton, including a hands-on activity of planting windowsill herbs (facilitated by Mason Master Gardener Volunteer Marie Swanson.) Participants learned how to make garbanzo bean dip (hummus) and sampled it with fresh vegetables and whole grain crackers. Tips on how to use food access programs and stretch food budgets were also shared. Similar workshops will be held through the summer with Mason County Therapeutic Court clients and Veterans Village residents. A variety of educational resources support healthy eating on a budget. Garden Kits Help Youth Grow Healthy Habits and Vegetables at Home Garden kits stuffed with soil mix, seeds, peat pots, and harvest buckets were distributed to 200 youth at Hood Canal , Mary M. Knight, and Pioneer Schools. Students have been learning about the importance of making healthy food choices and will be able to extend those lessons by tending snap peas, green pole beans, corn, squash, and sunflowers at home through the summer break . A resource sheet with links to gardening tips and quick, simple recipes with garden vegetables was included.Provided 200 garden kits to youth. MASTER GARDENERS 51 active Master Gardener volunteers 122 inquiries answered by our ‘Ask a Master Gardener’ program 6 ‘Ask a Master Gardener’ outreach events 4,500 plants grown for the annual Master Gardener Plant Sale 1 Shelton High School intern 444 Through the Garden Gate attendees ‘Ask a Master Gardener ’ Program Increases Services Formerly known as Plant Clinic, our ‘Ask a Master Gardener ’ Program has rebranded, reorganized, and is already offering improved services to the Mason County community! Our new system will allow Master Gardeners more flexibility in how they volunteer and will more directly connect the communities we serve to Washington State University resources. These changes empower our volunteers through providing extensive resource kits full of tip sheets and WSU Extension publications as well as tablets secured through digital equity grant funds to bring the most current online resources to offsite locations and ensure better communication with in-office volunteers who follow up on more challenging inquiries. We are also including annual trainings for our volunteers to improve their comfortability with digital resources. Our Master Gardeners will be providing services through the WSU Extension office, the Shelton Farmers Market , a partnership with Scott McLendon’s Hardware in Belfair, and numerous community plant sales and events. Partnership with Hood Canal Salmon Enhancement Group Master Gardeners in north Mason Co. have developed a partnership with the Hood Canal Salmon Enhancement group to revive the prior Master Gardener educational area at the Theler Wetlands Trail in Belfair. Their goal is to provide monthly community educational opportunities while restoring and expanding the current gardens. There are two opportunities to get involved per month: Planning Meetings are held on the second Wednesday of each month, 11am-1pm, and Transformation & Focus Talk days are the Sunday following the Wednesday planning meeting, 1pm-3pm. Both opportunities are open to all and meet at the Theler Nature Center down the hill from the parking lot. Attendees should register as volunteers through the Salmon Center at pnwsalmoncenter.org /get-involved/volunteer Master Gardener Intern Jodi Koch Working on Theler Trails Pollinator Garden Area Theler Trails Pollinator Garden Area Progress SMALL FARMS 4 water quality classes planned for 2025 159 youth engaged in food systems education 114 participants in Cultivating Success: Agriculture Entrepreneurship Students sampling soil with Tessa at Skokomish Valley Farms CS Whole Farm Planning intensive group Sound to Sea: Working Together to Build Resilient Coastal Communities Hosted on June 5 from 9am-3pm at the Sacred Waters Center for Restoration & Retreat in Union, WA, this event provided 25 attendees with a series of skills-based workshops that were designed to help attendees and their neighbors learn sustainable ways to care for the land and our community in the face of a changing climate. Demonstrations included biochar creation and uses, planting for slope health and retention, invasive species management, and improving water quality. A huge thank you to COHORT (the Coastal Hazards Organizational Resilience Team) and its respective agencies for making this partnership and local event possible. To learn more about COHORT, go to wacoastalnetwork.com/cohort th Mason County Youth Engaged in Food Systems Education This spring, we were able to engage 159 youth at CHOICE High School and Pioneer Middle School in activities to help them understand the importance of our local food system and learn skills for producing their own food. At CHOICE, we have spent 8 hours working alongside students in their school garden while learning about different production methods, planting practices, weed management, and soil health. For Pioneer Middle School, we were able to expand on our current partnership with the Mason Conservation District and Skokomish Valley Farms to offer students a day rotating through learning stations that focused on season extension, harvesting vegetables, poultry management, and soil health. Biochar Demonstration Planting for Slope Health Activity Pulling Herb Robert with CHOICE High School Cucumber High Tunnel Skokomish Valley Farms NOXIOUS WEED CONTROL 200 + acres surveyed for weeds 56 noxious weed treatments completed 15 different species of noxious weeds controlled Mason County Noxious Weed Control Board works to protect Mason County and its citizens from the impacts of noxious weeds. Noxious weeds are invasive non-native plants that negatively affect our natural resources, economy, agricultural systems, biodiversity, and human health and safety. This spring we’ve worked to survey and control priority noxious weeds, provide education and technical assistance for private and public landowers. This season we’ve put a special focus on shiny geranium, lesser celandine, perennial pepperweed and giant hogweed. MCNWCB received funding through WSDA to control shiny geranium, lesser celandine and perennial pepperweed. This spring we have surveyed over 20 acres and assisted 20 property owners with control of these species. We put a special focus on outreach through postcards, newsletters, and an article in the Fjord Magazine. We have also dedicated time to increase cross agency communication with Washington State Department of Transportation, City of Shelton, and neighboring counties to communicate about infestations of these species on shared roads and highways. We have started survey and control work for the Class A noxious Weed giant hogweed. We have treated 11 sites and sent informational postcard to 89 landowners. MCNWCB has seen great progress at giant hogweed sites since we began control work in 2007. MCNWCB has ongoing projects to control noxious weeds at State Parks in Mason County. This spring we have focused on removal of spurge laurel and scotch broom at Lake Isabella State Park, and perennial pepperweed and perennial sowthistle control at Belfair State Park. Our program has also assisted landowners with control of other noxious weeds: fuller ’s teasel, spotted knapweed, common fennel , poison hemlock, meadow knapweed, yellow hawkweed, and spurge laurel Shiny geranium growing on HWY 3, this site was treated by MCNWCB staff. Giant hogweed growing next to children’s trampoline -treated by MCNWCB staff in May 2025 MCNWCB staff controls perennial pepperweed for private property owner in Tahuya, WA. OUR TEAM Mason & Grays Harbor County Director & Youth Development Specialist Dan Teuteberg - dan.teuteberg@wsu.edu Office Manager & Food Safety & Food Preservation Assistant Lisa DeWall - LisaD@masoncountywa.gov 4-H Coordinator Falyn Taylor - falyn.taylor@wsu.edu SNAP-Ed Coordinator Pamela Bish - Pllyons@wsu.edu Master Gardener/Small Farms Coordinator Tessa Halloran - Tessa.halloran@wsu.edu Mason County Noxious Weed Control Board Coordinator Heidi Steinbach - HSteinbach@masoncountywa.gov Mason County Noxious Weed Control Specialist Ryan Youngquist - RYoungquist@masoncountywa.gov https://extension.wsu.edu/mason/ Our work is only made possible by the time and energy of many great volunteers who are central to our success! Briefing June 16, 2025 Briefing Items → Shelton Family YMCA Actively Changing Together (ACT!) program – David Windom Discussion Items Mason County Agenda Request Form To : Board of Mason County Commissioners Item No. From: David Windom Ext: 260 Department: Public Health Briefing: ☒ Action Agenda: ☒ Public Hearing: ☐ Special Meeting: ☐ Briefing Date(s): June 16, 2025 Agenda Date(s): Click or tap here to enter text. Internal Review: ☐ Finance ☐ Human Resources ☒ Legal ☐ IT ☒ Risk ☐ Other (This is the responsibility of the requesting Department) Item: YMCA project Background/Executive Summary: The Shelton Family YMCA is requesting a renewal of $20,000 from Mason County Health & Human Services to continue the Actively Changing Together (ACT!) program in Mason County. The program will be administered by the YMCA in partnership with Mason County and Mason Health. Mason County sponsored this item also in 2024. Budget Impact (amount, funding source, budget amendment, etc.): $20,000 From Life Course FPHS Public Outreach: Briefing and Action Agenda Requested Action: Do pass Attachment(s): Proposal 1 | Page December 5, 2024 Actively Changing Together (ACT!) Shelton Family YMCA Funding Renewal Request - 2025 The Shelton Family YMCA is requesting a renewal of $20,000 from Mason County Health & Human Services to continue the Actively Changing Together (ACT!) program in Mason County. The program will be administered by the YMCA in partnership with Mason County and Mason Health. According to the Washington State Department of Health, obesity is epidemic in Washington State and across the nation with almost 30% of people in our state meeting the body mass criteria for obesity. This is in addition to the large proportion of people who are considered overweight. When these numbers are combined, we see that over 60% of Washington fits in these categories…and it’s getting worse. Moreover, Mason County is outpacing the state in this grim number. Nationwide since 1990, obesity rates have more than doubled and the largest increases are in young adults. This is alarming because we know that obesity is correlated with a wide range of chronic diseases and children who struggle with obesity early in life are more likely to continue to struggle with it into adulthood. Obesity can also affect a child's social and emotional well- being, contribute to poor academic performance, and result in a lower quality of life. Incorporating healthier habits into family routines during childhood provides accountability, a shared sense of purpose, and will help set up young people for more success down the road. Planned Activities: The ACT! program helps families actively change together by practicing healthier habits as a team. Developed in partnership with providers and professionals at Seattle Children’s, it includes 13 two-hour sessions where kids ages 8-14 and their parents/guardians participate in fun and engaging physical activities, learn about nutrition through hands-on cooking, and meet with other families in the program. The ACT! curriculum offers strategies and practice to get kids moving, eat better, reduce screen time, and improve family connections. Specific activities include: - Classroom instruction on physical activity, nutrition, and goal setting - Participation in physical activities such as stretching, group games, and walking - Large group discussions about shopping, meal planning, and registering for organized sports programs 2024 Report: With the support of Mason County, the ACT! program launched through the Shelton Family YMCA in September of 2024 with two cohorts. Each cohort includes 5 families. One cohort is offered in English and the other in Spanish. Program Successes: We are now just over half-way through the 13-week program and are seeing some outstanding successes. Attendance in both cohorts is at least 70%. Parents and children are implementing SMART goals around mealtimes and activities. This includes goals around increasing the number of meals eaten together as a family. Participants are also taking advantage of Y memberships and programs such as swim lessons, hiking programs, and working out in the facility. 2 | Page December 5, 2024 Partnership & Referrals: During this initial pilot, our team has built relationships with local pediatricians and other medical providers through our partnership with Mason Health. Through our current network, we enrolled 12 families and started a waitlist for our 2025 program. As we move forward, maintaining and building on these relationships is critical in order to continue a robust referral program. Staff Training: This year we recruited and trained a diverse team of six staff with a variety of skill sets and life experiences to facilitate our two cohorts. In the coming year we plan on certifying additional staff members through the 2-day ACT! facilitator training. Throughout this pilot project, our team continues to learn, adapt, and shift programs to better meet the needs of our specific community. We look forward to continuing to learn and change together in 2025. Requested Amount: The renewal of our $20,000 grant will cover the full cost of running two new cohorts beginning in February 2025. Cohorts will consist of 6-12 families each. Funding will cover additional staff certifications, wages, food, supplies, and one-year YMCA memberships for all participants. This will ensure the program is offered at NO COST to participating families and is accessible to all. Budget for ACT Program: Facilitator Training $800 Program Wages $1450 Food $4,300 Retention Incentives $1,450 Shirts $500 Y Memberships $11,500 $20,000 Population Served: Participants will be Mason County residents between the ages of 8-14 and at least one parent or guardian. Students and their families will be referred to the program by local health care providers based on their Body Mass Index (BMI). Children with a BMI placing them in the 85th percentile for their age and sex will qualify them for the program. We know that obesity does not impact all populations equally. Rates are higher in populations with lower income and education levels. Race and ethnicity also intersect with obesity rates with specific demographics seeing significantly higher rates. The ACT! program in Mason County will be offered at no cost to participants and focus will be placed on referring individuals who have high need and limited access to resources. 3 | Page December 5, 2024 Mission Alignment: The ACT! program and the mission and values of the YMCA are in strong alignment with the mission and goals of Mason County Health & Human Services. All Y programs are focused on fostering personal health and community strength. By facilitating skill development in young people, ACT! targets one of the key indicators of early mortality and chronic disease – obesity. AND, by utilizing a family-oriented approach that fosters connections and relationships, ACT! tackles more than just physical health. ACT! gives young families a pathway to live happier and healthier lives. Assistance Needed: We ask Mason County Health & Human Services work in conjunction with the Y and Mason Health to develop and launch the strong referral system necessary to launch this program. This includes information and education to local medical professionals and increasing public awareness regarding this resource. Mason County Administrator 411 N 5th Street Shelton, WA 98584 (360) 427-9670 ext. 419 Mason County Commissioner Briefing Items from County Administrator June 16, 2025 Specific Items for Review → Request for Proposals for Director of Tourism Development and for Services that Support Tourism and/or Cultural Attractions – McKenzie Smith → 2024 Open Space applications – McKenzie Smith → May 2025 financial report – Jennifer Beierle Administrator Updates Commissioner Discussion → Calendar updates Mason County Agenda Request Form To: Board of Mason County Commissioners Item No. From: McKenzie Smith Ext: 589 Department: Central Services Briefing: ☒ Action Agenda: ☒ Public Hearing: ☐ Special Meeting: ☐ Briefing Date(s): June 16, 2025 Agenda Date(s): June 24, 2025 Internal Review: ☐ Finance ☐ Human Resources ☒ Legal ☐ IT ☐ Risk ☐ Other (Please ensure proper internal review channels have been followed, this is the responsibility of the requesting Department) Item: Request for Proposals for Director of Tourism Development for Mason County for 2026-2027 and Request for Proposals for Services that Support Tourism and/or Cultural Attractions in Mason County for 2026 Background/Executive Summary: Mason County receives funds from taxes imposed on lodging facilities, these funds can be expended for activities established by and eligible under state law. Tourism promotion is defined under RCW 67.28.080 as “… activities, operations, and expenditures designed to increase tourism, including but not limited to advertising, publicizing, or otherwise distributing information for the purpose of attracting and welcoming tourists; developing strategies to expand tourism; operating tourism promotion agencies; and funding the marketing of or the operation of special events and festivals designed to attract tourists”. The Lodging Tax Advisory Committee (LTAC) will select and recommend proposals to the Commissioners for final approval. The Commissioners may only choose recipients from the list of candidates and recommend amounts as provided by the LTAC. Associated Costs/Budget Impact (amount, funding source, budget amendment, etc.): The LTAC recommends the following allocations of Lodging Tax revenue: 25% for services that support tourism and cultural attractions in Mason County, 60% for the Director of tourism development for Mason County, 10% for the Welcome Center, and 5% for reserves. Public Outreach: Request for Proposals (RFPs) will be advertised. Requested Action: Approval of the Request for Proposals for Director of Tourism Development for Mason County for 2026-2027 and Request for Proposals for Services that Support Tourism and/or Cultural Attractions in Mason County for 2026. Attachment(s): RFPs Page 1 of 4 Request for Proposals Director of Tourism Development for Mason County I. Introduction and Summary Mason County, Washington is requesting proposals from qualified companies or individuals for tourism development, marketing services, and maintenance of the established tourism marketing campaign in Mason County, and to provide support for local events and festivals. This project will be completed at the direction of the Mason County Board of County Commissioners (BOCC) under the advice and recommendation of the Mason County Lodging Tax Advisory Commission (LTAC). All County contracts require final approval by the BOCC. The total budget is up to $686,229 for all services with 15% dedicated to event and festival marketing. The contract amount will include cost of production and distribution of marketing materials, media purchases, and administrative costs; a minimum of 15% of the budget must be dedicated directly for local festival and event marketing and support. Partial funding may be awarded. Proposals are due no later than 4:00 p.m. on Wednesday, September 24, 2025. This is for services commencing January 1, 2026. Proposals should be prepared in accordance with this Request for Proposals (RFP) and mailed or delivered to: McKenzie Smith Clerk of the Board 411 N 5th Street Shelton, WA 98584 (360) 427-9670 ext. 589 msmith@masoncountywa.gov Ten (10) hard copies of the submittals must be received by the deadline as indicated above. Postmarks will not be accepted. Proposals will be evaluated by the LTAC, and respondents may be interviewed. The LTAC will make recommendations for contract awarding to the BOCC who will make final selection. Respondents should not lobby LTAC members or the BOCC. For additional information, respondents should contact McKenzie Smith by phone or email. All proposals are public records. The LTAC reserves the right to request additional information from respondents, and the County reserves the right to reject all submittals. Should you be selected, all materials created under contract with Mason County will be owned by Mason County. Contract Terms: contract will be awarded for a minimum of two (2) years with an option for renewal. Contract performance review will occur quarterly. Insurance Requirements: all insurance provided shall be primary and non-contributory. 1. Comprehensive General Liability: $1,000,000 combined single limit per occurrence for bodily injury, personal injury, and property damage; $2,000,000 general aggregate. Page 2 of 4 2. Automobile Liability: $1,000,000 combined single limit per accident for bodily injury and property damage. 3. Workers’ Compensation: workers’ compensation limits as required by the Workers’ Compensation Act of Washington. 4. Consultant’s Errors and Omissions Liability: $1,000,000 per occurrence and as an annual aggregate. II. Statement of Need Mason County, Washington needs tourism development and marketing services. The County wishes to contract with an experienced and qualified company or individual to continue the already established multi- media tourism marketing services that will result in increased business tourism, tourism business, and awareness of Mason County as a tourism destination, as well as the number of tourists to Mason County. This includes knowledge, maintenance, and continued development of the existing Wild Side Guide and WildSideWA App, including monthly content updates. The contractor should develop collaborative relationships with tourism-related businesses and organizations resulting in additional amenities and/or packages that enhance the visitor experience. Collaboration and coordination with Visitor Information Centers (VICs) will be required to distribute marketing materials and provide training on Wild Side branding and the WildSideWA App. Monthly meetings between the Director of Tourism Services and VICs is highly encouraged to allow guidance and support as needed. The Contractor will also be required to lead and participate in periodic training and advocacy workshops with VICs and other stakeholders to ensure alignment in messaging, visitor engagement, and the effective use of Wild Side branding and the WildSideWA App. The Contractor will be required to assist area festival and event organizers with marketing and promotion efforts of those events. It is expected that the Contractor will devote a substantial amount of time [forty (40) hours per week] in Mason County to facilitate coordination between tourism related services and businesses. Proposed marketing campaigns should integrate with the current marketing campaigns developed and implemented with County lodging tax funds in line with www.explorehoodcanal.com/ and ensure integration with the Wild Side branding. The contractor must develop, print, and distribute brochures, maps, and other tourism-related items that align with Wild Side branding and promotional strategies. The contractor must also engage with state, national, and regional visitor associations (such as Olympic Peninsula Tourism Commission, Washington Tourism Alliance, etc.) to leverage broader marketing and promotional opportunities. In addition, the Contractor is expected to facilitate and encourage cross-promotion between local tourism assets and businesses, helping visitors discover services, products, and attractions that enhance their overall experience in Mason County. Proposal of tourism-related initiatives, programs, or services that align with County tourism objectives and are permissible under RCW 67.28.1816, provided they do not duplicate services outlined for Services that Support Tourism and Cultural Attractions”, is also encouraged. Contractors will be required to provide estimates and final numbers for quarterly reports. Quarterly reports are to be presented in person to the LTAC and must also include tourism metrics, visitor engagement, media engagement, media impressions, app analytics, outreach efforts, marketing reach, and programming impacts. The Contractor should also document the nature of visitor inquiries, interest areas, and examples of customized itineraries or recommendations provided through digital or in-person interactions. The Contractor is also designated to maintain small assets. Page 3 of 4 III. Form of Proposal – Director of Tourism Development Respondent proposals shall include: 1. Contact name, address, telephone number, and email address. 2. Coordination, development, marketing, and support of Mason County tourism amenities and the visitor experience that integrates the current marketing campaign brand, collateral, and materials into the proposed plan. The proposal should include a plan for leveraging other tourism association marketing opportunities resulting in additional amenities and/or packages which enhance the visitor experience. 3. Strategy for providing outreach and marketing support for area festivals and events designed to attract out-of-area visitors. 4. Itemized scope of work and costs for contracted services inclusive of administration, delivery, media development, sub-contracted services, and travel with specific line items for event and festival marketing totaling a minimum of 15% of the budget. The budget should also include print costs for any print materials necessary to best serve visitors including, but not limited to, brochures, navigational maps, and maps providing recreation/tourism information. 5. Proposed media outlets and corresponding demographic/geographic targets with a media delivery schedule. Media launches should be prepared by March 2026 and delivered as per proposal. 6. Names, addresses, telephone numbers, and email addresses of clients for whom the respondent has recently performed tourism promotion services including a sample of product(s) delivered . 7. Specific measures to assess the impact of contract performance including strategy to measure economic impacts to area businesses and to fulfill reporting requirements as defined in the Revised Code of Washington (RCW) 67.28.1816(ii)(c). 8. Estimates of how contracted service(s) will result in increases in people staying overnight and traveling fifty (50) miles or more to Mason County. 9. Analyzation of existing digital assets and proposed endorsement over the next two (2) years. 10. If the applicant was awarded funding in 2025 and the requested funding amounts for 2026 are greater than five percent (5%) of the 2025 funding award, list in detail the plan for the additional funds requested, how those funds will increase tourism, and how that success will be measured. IV. Evaluation Criteria Proposals will be based on the following criteria: 1. Overall alignment with Mason County tourism efforts. 2. Prioritization of local attraction and event promotion and support as well as business outreach and referrals to local businesses. 3. Development and marketing of Mason County tourism amenities utilizing the existing Wild Side branding and marketing campaign. 4. Analysis of the WildSideWA App and strategy for maintenance and management for the next two (2) years. 5. How the proposal enhances the visitor experience. 6. Degree to which the budget reflects the requested activities and cost of proposal. Considerations will include integration of the current marketing campaign, leveraging other tourism association marketing opportunities, and dedicated festival and event marketing budget. Page 4 of 4 7. Media outlets and corresponding demographic/geographic targets and media delivery schedule. 8. Amount of dedicated time in Mason County. 9. Clients for whom the respondent has recently performed tourism promotion services including a sample of product(s) delivered. 10. Strategy to measure economic impacts to area businesses and methodology to fulfill reporting requirements as defined in RCW 67.28.1816(2). Key Performance Indicators (KPIs) include: 1. Website analytics and traffic (www.explorehoodcanal.com). 2. App engagement metrics (downloads, interactions, number of itineraries built, etc.). 3. Media impressions and content distribution. 4. Event support and promotional reach. 5. Amounts and locations of printed and distributed materials. 6. Engagement with state, national, and regional tourism associations. 7. Quarterly reporting submitted to the LTAC. Evaluation criteria and KPIs are subject to change without notice. If KPIs are not met, Mason County will have the option to put the contractor on a Corrective Improvement Plan with the understanding that if there are no improvements the contract can be terminated with thirty (30) days written notice. V. Independent Contractor It is the intention and understanding of the County that the Contractor shall be an independent contractor and that the County shall be neither liable for, nor obligated to, pay sick leave, vacation pay, or any other benefit of employment, nor to pay any social security or other tax that may arise as an incident of employment. The Contractor shall pay all income and taxes as due. Industrial or other insurance that is purchased for the benefit of the Contractor shall not be deemed to convert this contract into any employment contract. It is recognized that the Contractor may or will be performing services during the term of the contract for other parties and that the County is not the exclusive user of the Contractor’s services. VI. Prevailing Wage If required by RCW 39.12, prevailing wages shall be paid. The Contractor specifically agrees to comply with RCW 39.12, and to file all required forms, certifications, and affidavits necessary to comply with Federal and State laws before final payment shall be made to the Contractor. Prevailing wage rate information is available from the State of Washington Department of Labor and Industries Industrial Relations Division. VII. Equal Opportunity Employer Mason County is an equal opportunity employer and strives to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation, and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans or people with military status, and people of all sexual orientations and gender identities are encouraged to apply. Page 1 of 7 Request for Proposals Services that Support Tourism and/or Cultural Attractions in Mason County I. Introduction and Summary Mason County, Washington is requesting proposals from qualified individuals for additional services that support tourism and cultural attractions in Mason County to include Visitor Information Centers [as defined in Revised Code of Washington (RCW) 67.28.1816(d)], tourism promotion [as defined by RCW 67.28.080(6)] and support of tourism-related facilities [as defined in RCW 67.28.080(7)]. Services shall be provided at locations throughout Mason County that are in a high -traffic location easily accessible to visitors, provide convenient ingress and egress, high visibility, are on major tourist transportation corridors, and offer a clean, welcoming environment. The total budget is up to $285,929 for all services that support tourism and cultural attractions. Multiple contracts may be awarded, and partial funding may be awarded. Services that support tourism and cultural attractions will be provided at the direction of the Mason County Board of County Commissioners (BOCC) under the advice and recommendation of the Mason County Lodging Tax Advisory Commission (LTAC). All County contracts require final approval by the BOCC. Proposals are due no later than 4:00 p.m. on Wednesday, September 24, 2025. This is for services commencing January 1, 2026. Proposals should be prepared in accordance with this Request for Proposals (RFP) and mailed or delivered to: McKenzie Smith Clerk of the Board 411 N 5th Street Shelton, WA 98584 (360) 427-9670 ext. 589 msmith@masoncountywa.gov Ten (10) hard copies of the submittals must be received by the deadline as indicated above. Postmarks will not be accepted. Proposals will be evaluated by the LTAC, and respondents may be interviewed. The LTAC will make recommendations for contract awarding to the BOCC who will make final selection. Respondents should not lobby LTAC members or the BOCC. For additional information, respondents should contact McKenzie Smith by phone or email. All proposals are public records. The LTAC reserves the right to request additional information from respondents, and the County reserves the right to reject all submittals. Contract Terms: contracts will be awarded for a minimum of one (1) year with an option for renewal. Contract performance review will occur quarterly. Insurance Requirements: all insurance provided shall be primary and non-contributory. Page 2 of 7 1. Comprehensive General Liability: $1,000,000 combined single limit per occurrence for bodily injury, personal injury, and property damage; $2,000,000 general aggregate. 2. Automobile Liability: $1,000,000 combined single limit per accident for bodily injury and property damage. 3. Workers’ Compensation: workers’ compensation limits as required by the Workers’ Compensation Act of Washington. 4. Consultant’s Errors and Omissions Liability: $1,000,000 per occurrence and as an annual aggregate. II. Statement of Need Mason County, Washington needs contractors to provide services that support tourism and cultural attractions in Mason County. This may include Visitor Information Centers (VICs), museums, tourism promotion, and support of tourism-related facilities. Services shall be provided at locations throughout Mason County that are in a high-traffic location easily accessible to visitors, provide convenient ingress and egress, high visibility, are on major tourist transportation corridors, and offer a clean, welcoming environment. Visitor Information Center (VIC) services as defined in RCW 67.28.1816(d) which states “… tourism- related facilities owned or operated by nonprofit organizations described under 26 U.S.C. Sec. 501(c)(3) and 26 U.S.C. Sec. 501(c)(6) of the internal revenue code of 1986”], tourism promotion [as defi ned by RCW 67.28.080(6) which states “… activities, operations, and expenditures designed to increase tourism…” shall include dissemination of printed recreational materials and direct assistance to visitors from persons familiar with all dining, lodging, parks, recreational establishments, retail, and other services available in Mason County. Publications are expected to be sourced through the Director of Tourism Development contract or provided by other known areas, media outlets, or third-party resources; must pertain to Mason County; and must remain up to date. Messaging should be aligned with the Wild Side branding campaign. Contractors will be required to provide ongoing training for visitor service providers to ensure thorough knowledge of and familiarization with amenities and services available in Mason County. Respondents will be strongly encouraged to gain authorization to sell State Parks and National Parks/Forests passes, guides, and maps. Contractors will be required to train staff and/or volunteers to provide knowledgeable assistance regarding Mason County tourism amenities and on the WildSideWA App. Contractors will also be required to provide updated information about area events, dining, lodging, and recreational experience opportunities to the Director of Tourism Development for Mason County as well as participate in advocacy and training workshops led by the Director of Tourism Development. Contractors are also encouraged to facilitate visitor referrals to www.explorehoodcanal.com and the WildSideWA App through digital and print signage, QR codes, printed materials, and direct recommendations. VICs must meet with the Director of Tourism Development monthly for guidance and support. Tourism promotion, or visitor information services, as defined by RCW 67.28.080(6) which states “… activities, operations, and expenditures designed to increase tourism…” includes, but not limited to, advertising, publicizing, or otherwise distributing information for the purpose of attracting and welcoming tourists. Contractors will be required to develop comprehensive visitor information services that extend beyond walk-in traffic; facilitate connections between visitors and local attractions, businesses, and Page 3 of 7 services; integrate business outreach as a key function of visitor services, encourage and participate in cross- promotion between local businesses and tourism assets, and facilitate visitor referrals to www.explorehoodcanal.com. Contractors must participate in advocacy and training workshops led by the Director of Tourism Development to ensure staff and/or volunteers are equipped to act as tourism ambassadors for Mason County and ensure alignment in messaging, tourism strategy, and visitor engagement practices across all touchpoints. A concierge-style approach must be used, offering customized recommendations and curated itineraries based on visitor interests. Contractors must develop, maintain, and promote exhibits or experiences that are relevant to Mason County’s cultural and historical heritage. Facilities should be accessible, well-maintained, and provide a welcoming environment for visitors. Contracts must participate in advocacy and training workshops led by the Director of Tourism Development to ensure staff and/or volunteers are equipped to act as tourism ambassadors for Mason County and ensure alignment in messaging, tourism strategy, and visitor engagement practices across all touchpoints. Cultural attractions and museums must meet with the Director of Tourism Development bimonthly to amplify their reach and align with broader tourism messaging. Maintenance and preservation efforts may be included as eligible expenses, contingent upon the alignment with RCW 67.28.180-1801. Tourism-related facility as defined in RCW 67.28.080(7) which states “real or tangible personal property with a usable life of three or more years, or constructed with volunteer labor that is: (a)(i) Owned by a public entity; (ii) owned by a nonprofit organization described under section 501(c)(3) of the federal internal revenue code of 1986, as amended; or (iii) owned by a nonprofit organization described under section 501(c)(6) of the federal internal revenue code of 1986, as amended, a business organization, destination marketing organization, main street organization, lodging association, or chamber of commerce and (b) used to support tourism, performing arts, or to accommodate tourist activities”. Contractors will be required to provide estimates and final numbers of visitors for quarterly reports. Quarterly reports are to be presented in person to the LTAC and must also include visitor interactions, including visitor origin, demographics, duration of interactions, nature of inquiries received, customized itinerary development or recommendations provided, materials distributed, and sales of maps, passes, or other tourism-related items. Metrics should also contain visitor engagement, outreach efforts, marketing reach, and programming impacts. Annual reports pursuant to RCW 67.28.1816(2) will also be required. III. Form of Proposal – Services that Support Tourism and Cultural Attractions A. Visitor Information Centers Respondent proposals shall include: 1. Contact name, address, telephone number, and email address. 2. Itemized description of services that support tourism being proposed. If the proposal includes a facility, include the location, square footage of space dedicated to services that support tourism and cultural attractions, and hours of operation adjusted seasonally and aligned with visitor traffic patterns to include weekend hours of operation to best serve travelers at peak times and locations. 3. Statement of qualifications including experience in providing services that support tourism and cultural attractions. Page 4 of 7 4. Strategy for maintaining familiarization with Mason County dining, lodging, parks, recreational amenities, and retail; as well as strategy to ensure all printed tourism materials are on -site and available. 5. Detailed and itemized scope of work and cost for providing services that support tourism and cultural attractions. Capital costs are not allowed. 6. Strategy for tracking and reporting visitor interactions, including visitor origin, demographics, duration of interactions, inquiries received, materials distributed, and sales of maps, passes, or other tourism-related items. Metrics may also include referrals to www.explorehoodcanal.com or the WildSideWA App. 7. Specific measures to assess the impact of contract performance, including strategy to measure economic impacts to area businesses and to fulfill reporting requirements as defined in RCW 67.28.1816(ii)(c). 8. Estimates of how contracted service(s) will result in increases to people staying overnight and traveling fifty (50) miles or more to Mason County. 9. If the applicant was awarded funding in 2025 and the requested funding amounts for 2026 are greater than five percent (5%) of the 2025 funding award, list in detail the plan for the additional funds requested, how those funds will increase tourism, and how that success will be measured. B. Visitor Information Services Respondent proposals should not exceed ten (10) pages, including attachments, and shall include: 1. Contact name, address, telephone number, and email address. 2. Itemized description of services that support tourism and cultural attractions being proposed. If the proposal includes a facility, include the location, square footage of space dedicated to services that support tourism and cultural attractions, and hours of operation adjusted seasonally and aligned with visitor traffic patterns to include weekend hours of operation to best serve travelers at peak times and locations. 3. Statement of qualifications including experience in providing services that support tourism and cultural attractions. 4. Strategy for maintaining familiarization with Mason County dining, lodging, parks, recreational amenities, and retail; as well as strategy to ensure all printed tourism materials are on -site and available. 5. Detailed and itemized scope of work and cost for providing services that support tourism and cultural attractions. Capital costs are not allowed. 6. Strategy for developing comprehensive visitor information services that extend past walk-in traffic, incorporating phone, email, and digital concierge support. 7. Plan for facilitating connections between visitors and local businesses, services, and attractions; providing recommendations and referrals to enhance the overall visitor experience; and integrating business outreach as a key function of visitor services, encouraging cross-promotion between local businesses and tourism assets. 8. Strategy for tracking and reporting visitor interactions, including visitor origin, demographics, duration of interactions, inquiries received, materials distributed , and referrals to www.explorehoodcanal.com or the WildSideWA App. Page 5 of 7 9. Specific measures to assess impact of contract performance, including strategy to measure economic impacts to area businesses and to fulfill reporting requirements as defined in RCW 67.28.1816(ii)(c). 10. Estimates of how contracted service(s) will result in increases to people staying overnight and traveling fifty (50) miles or more to Mason County. 11. If the applicant was awarded funding in 2025 and the requested funding amounts for 2026 are greater than five percent (5%) of the 2025 funding award, list in detail the plan for the additional funds requested, how those funds will increase tourism, and how that success will be measured. C. Cultural Attractions Respondent proposals should not exceed ten (10) pages, including attachments, and shall include: 1. Contact name, address, telephone number, and email address. 2. Itemized description of services that support cultural attractions being proposed. If the proposal includes a facility, include the location, square footage of space dedicated to services that support tourism and cultural attractions, and hours of operation adjusted seasonally and aligned with visitor traffic patterns to include weekend hours of operation to best serve travelers at peak times and locations. 3. Statement of qualifications including experience in providing services that support cultural attractions. 4. Detailed and itemized scope of work and cost for providing services that support cultural attractions. Capital costs are not allowed. 5. Strategy for developing and maintaining exhibits relevant to Mason County’s cultural and historical heritage and implementing marketing strategies to attract visitors from outside of the County. 6. Specific measures to assess impact of contract performance, including strategy to measure economic impacts to area businesses and to fulfill reporting requirements as defined in RCW 67.28.1816(ii)(c). 7. Estimates of how contracted service(s) will result in increases to people staying overnight and traveling fifty (50) miles or more to Mason County. 8. If the applicant was awarded funding in 2025 and the requested funding amounts for 2026 are greater than five percent (5%) of the 2025 funding award, list in detail the plan for the additional funds requested, how those funds will increase tourism, and how that success will be measured. IV. Evaluation Criteria Proposals will be based on the following criteria: 1. Overall alignment with Mason County tourism efforts. 2. Strategy for dissemination of services that support tourism and cultural attractions (i.e. location, type of amenities, how services will be provided, and training of staff and/or volunteers). 3. Types of services offered. 4. Experience providing services that support tourism and cultural attractions. 5. Prioritization of local business outreach and referrals to local businesses. 6. Strategy for maintaining familiarization of visitor amenities and to ensure all printed tourism materials are on-site and available. Page 6 of 7 7. Hours of operation and level(s) of staffing. 8. Strategy for tracking and reporting visitor interactions. 9. Cost of itemized proposal and the degree to which the budget reflects the requested activities. 10. The location of which services that support tourism and cultural attractions will be provided. 11. Strategy to measure economic impacts to area businesses and methodology to fulfill reporting requirements as defined in RCW 67.28.1816(2). 12. Demonstrated ability to serve visitors Countywide and provide informed referrals through strong relationships with local businesses and tourism assets. 13. Capacity to deliver both in-person and digital visitor services, including concierge-style support and customized itinerary development. Key Performance Indicators (KPIs) for Visitor Information Centers include: 1. The number of visitors served (in-person, phone, email, etc.). 2. Visitor origin (local, out-of-state, regional, etc.). 3. Volume of materials purchased, received, and distributed. 4. Hours of operation. 5. The number of visitors redirected to www.explorehoodcanal.com or the WildSideWA App. 6. Quarterly reporting submitted to the LTAC. Key Performance Indicators (KPIs) for Visitor Information Services include: 1. The number of visitors received (phone, email, website, etc.). 2. Referral tracking metrics (attractions, businesses, WildSideWA App, etc.) 3. Concierge interactions and the recommendations provided. 4. Visitor feedback and satisfaction. 5. Quarterly reporting submitted to the LTAC. Key Performance Indicators (KPIs) for Cultural Attractions include: 1. Visitor counts including visitor origin (local, out-of-state, regional, etc.). 2. Marketing reach and exhibit updates. 3. Participation in Wild Side campaigns. 4. Visitor feedback and satisfaction. 5. Quarterly reporting submitted to the LTAC. Evaluation criteria and KPIs are subject to change without notice. If KPIs are not met, Mason County will have the option to put the contractor on a Corrective Improvement Plan with the understanding that if there are no improvements the contract can be terminated with thirty (30) days written notice. V. Independent Contractor It is the intention and understanding of the County that the Contractor shall be an independent contractor and that the County shall be neither liable for, nor obligated to, pay sick leave, vacation pay, or any other benefit of employment, nor to pay any social security or other tax that may arise as an incident of employment. The Contractor shall pay all income and taxes as due. Industrial or other insurance that is purchased for the benefit of the Contractor shall not be deemed to convert this contract into any employment Page 7 of 7 contract. It is recognized that the Contractor may or will be performing services during the term of the contract for other parties and that the County is not the exclusive user of the Contractor’s services. VI. Prevailing Wage If required by RCW 39.12, prevailing wages shall be paid. The Contractor specifically agrees to comply with RCW 39.12, and to file all required forms, certifications, and affidavits necessary to comply with Federal and State laws before final payment shall be made to the Contractor. Prevailing wage rate information is available from the State of Washington Department of Labor and Industries Industrial Relations Division. VII. Equal Opportunity Employer Mason County is an equal opportunity employer and strives to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation, and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans or people with military status, and people of all sexual orientations and gender identities are encouraged to apply. Mason County Agenda Request Form To: Board of Mason County Commissioners Item No. From: McKenzie Smith Ext: 589 Department: Central Services Briefing: ☒ Action Agenda: ☒ Public Hearing: ☒ Special Meeting: ☐ Briefing Date(s): June 16, 2025 Agenda Date(s): June 24, 2025 Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other (Please ensure proper internal review channels have been followed, this is the responsibility of the requesting Department) Item: 2024 Open Space Applications Background/Executive Summary: The Open Space Taxation Act, enacted in 1970, allows property owners to have their open space, farm and agricultural, and timberlands valued at their current use rather than their highest and best use per RCW 84.34. Associated Costs/Budget Impact (amount, funding source, budget amendment, etc.): N/A Public Outreach: Hearing notice must be published at least ten (10) days prior to the hearing and sent to individual applicants. Requested Action: Approval to set a Public Hearing for Tuesday, July 22, 2025, at 9:15 a.m. to consider the five (5) 2024 Open Space applications as recommended by the Assessor ’s Office and Community Development. Attachment(s): Spreadsheet Parcel Planner Acreage Zoning Structures Notes (describe critical areas, development rights, etc.) Approve …subject to the following conditions …used in the following manner …may be removed if the land… 22104-40-00010 Kell 8.72 RR10 Residence and appurtenances forested with exception of home site. No critical areas Y-6.72 acres NO CLEARING OF LAND AND NO STRUCTURES TO BE ERECTED ON OPEN SPACE LAND = 6.72- ACRES; HOMESITE AREA = 2-ACRES PER OWNER'S REQUEST OR DETERMINATION BY MASON COUNTY IF CONDITIONS ARE NOT SUSTAINED. 51915-40-90003 Kell 10.13 IH Residence and appurtenances giving up one development right/field and forested, no critical areas Y-9.13 acres NO CLEARING OF LAND AND NO STRUCTURES TO BE ERECTED ON OPEN SPACE LAND = 9.13- ACRES; IMPROVED AREA = 1-ACRE PER OWNER'S REQUEST OR DETERMINATION BY MASON COUNTY IF CONDITIONS ARE NOT SUSTAINED. 42125-11-50050 Kell 27.41 RR20 None open space as part of perfomance large lot subdivision Y-full acreage NO CLEARING OF LAND AND NO STRUCTURES TO BE ERECTED ON OPEN SPACE LAND = 27.41- ACRES PER OWNER'S REQUEST OR DETERMINATION BY MASON COUNTY IF CONDITIONS ARE NOT SUSTAINED. 22125-14-00020 Kell 3.22 RR5 None giving up one development right. Marine shoreline, fully forested site. No other critical areas Y-full acreage NO CLEARING OF LAND AND NO STRUCTURES TO BE ERECTED ON OPEN SPACE LAND = 3.22- ACRES PER OWNER'S REQUEST OR DETERMINATION BY MASON COUNTY IF CONDITIONS ARE NOT SUSTAINED. 32331-33-90000 Kell 3.9 RR5 Residence and appurtenances Sund Rock Conservation Area uplands. Agency access for public "under water" education Y-2.9 acres NO CLEARING OF LAND AND NO STRUCTURES SHALL BE BUILT UPON SUCH LAND EXCEPT THOSE DIRECTLY RELATED TO, AND COMPATIBLE WITH, THE CLASSIFIED USE OF THE LAND. OPEN SPACE LAND =2.9-ACRES; HOMESITE AREA = 1-ACRE PER OWNER'S REQUEST OR DETERMINATION BY MASON COUNTY IF CONDITIONS ARE NOT SUSTAINED. Mason County Agenda Request Form To: Board of Mason County Commissioners Item No. From: Jennifer Beierle Ext: 532 Department: Central Services Briefing: ☒ Action Agenda: ☐ Public Hearing: ☐ Special Meeting: ☐ Briefing Date(s): 6/16/2025 Agenda Date(s): Click or tap here to enter text. Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other (This is the responsibility of the requesting Department) Item: Mason County Monthly Financial Report for May 2025 Background/Executive Summary: Review of Cash Balances, and Budget to Actual Revenues and Expenditures for all County Funds through May 2025. Budget Impact (amount, funding source, budget amendment, etc.): Budget to Actual Comparison of 2024 & 2025 Public Outreach: N/A Requested Action: N/A Attachment(s): Mason County Monthly Financial Report for May 2025 Action Items: ➢ Mason – City of Shelton Roadway and Utility Maintenance and Installation Interlocal Agreement. ➢ Authorize Public Works to award and execute a contract in the amount of $143,941.27 with First Onsite, out of Kent, WA for the Belfair Water Reclamation Facility Restoration project. ➢ Authorization to write-off of uncollectable debt - Utilities and Waste and Road Funds ➢ Adoption of the Mason County Public Works Utilities and Waste Management Water Leak Credit Policy Discussion Items: ➢ Utility Rates ➢ Draft Letter to the City of Bremerton Mayor Commissioner Follow-Up Items: Upcoming Items: MASON COUNTY PUBLIC WORKS COMMISSIONER BRIEFING June 16, 2025 Mason County Agenda Request Form To: Board of Mason County Commissioners Item No. From: Mike Collins, PLS, PE, County Engineer Ext: 450 Department: Public Works Briefing: ☒ Action Agenda: ☒ Public Hearing: ☐ Special Meeting: ☐ Briefing Date(s): June 9, 2025 Agenda Date(s): June 24, 2025 Internal Review: ☐ Finance ☐ Human Resources ☒ Legal ☐ IT ☒ Risk ☐ Other (This is the responsibility of the requesting Department) Item: Interlocal Agreement with the City of Shelton to provide Roadway and Utility Maintenance and Installation Background/Executive Summary: This Interlocal Agreement establishes a cooperative arrangement between Mason County and the City of Shelton, under which Mason County Public Works will provide roadway and utility maintenance and installation services within the city limits. The agreement becomes effective upon execution by both parties and remains in effect until terminated by either party through written notice. Budget Impact: This agreement will not affect the Mason County budget, as the City of Shelton will fully reimburse the County for all work performed. The maximum amount payable by the City for work performed under this agreement shall comply with the purchasing requirements outlined in RCW 35.23.352(1)-(6). Public Outreach: N/A Requested Action: Request that the Board authorize the Chair to sign the interlocal agreement with the City of Shelton for Mason County Public Works to provide roadway and utility maintenance and installation. Attachments: 1. Agreement 2. 2025 Preliminary Street Overlay Location Map 3. RCW 35.23.352 Page 1 ROADWAY AND UTILITY MAINTENANCE AND INSTALLATION INTERLOCAL AGREEMENT BETWEEN MASON COUNTY AND CITY OF SHELTON THIS INTERLOCAL AGREEMENT is made and entered into pursuant to the Interlocal Cooperation Act, Chapter 39.34 of the Revised Code of Washington, on the ____ day of _______________, 2025, by and between City of Shelton (hereinafter referred to as CITY) and Mason COUNTY (hereinafter COUNTY) collectively referred to as PARTIES. WHEREAS, pursuant to the Interlocal Cooperation Act, Chapter 39.34 RCW, the Parties agree that it is to the mutual advantage of the County and the City to cooperate as described herein to make the most efficient use of their resources to provide services and facilities needed by the citizens residing within their respective jurisdictions; and WHEREAS, RCW 39.34.080 authorizes a public agency to contract with another public agency to perform any governmental service, activity, or undertaking that each public agency is authorized by law to perform; and WHEREAS, the City and County entered an Interlocal Agreement dated October 15, 2024, for the exchange of equipment and small public works services; and WHEREAS, Section 6 of the above-mentioned Interlocal Agreement states that larger projects exceeding a day of work, such as paving and chip sealing, shall require a separate agreement; and WHEREAS, RCW 35.77.020 allows cities to enter into agreements with the county in which they are located for all or a specified part of the construction, repair, or maintenance of city streets and bridges; and WHEREAS, the City intends now and in the future to utilize County assistance in roadway paving projects, and in the future both agencies may elect to jointly install water, sewer, storm drainage, or other utilities. NOW THEREFORE, in consideration of the terms, conditions, covenants, and performances contained herein, or attached and incorporated and made a part hereof, IT IS MUTUALLY AGREED AS FOLLOWS: 1. General: It is the purpose of the Agreement to permit the parties to make the most efficient use of their resources by enabling them to cooperate by furnishing each other manpower, equipment, and materials when available on a reimbursable basis for roadway and utility maintenance or installation activities and/or cooperate on joint agency roadway and utility maintenance and/or installation projects. This will be done with the understanding that the work of the owner of the requested resources takes priority. Each Party has the right, in its sole discretion, to decline requests to perform work or services. 2. Administration of Agreement: Each Party to this agreement shall communicate to the other party its designated agreement representative, which shall by default be the Directors of Public Works. 3. Term of Agreement: This agreement shall take effect upon execution by both Parties and shall Page 2 remain in effect until either Party terminates by giving the other party written notice, provided that neither Party shall be obligated to utilize the equipment or services of the other Party at any time or in any instance. The agreement shall cover all properly-authorized work, services, and projects that are within the agreement’s parameters, without further action of the City Council or County Commission except to budget for services, materials, and work. 4. Responsibility for competitive bidding and purchasing: Each Party shall be responsibility for ensuring compliance with competitive purchasing and bidding requirements. Each party shall defend, indemnify, and hold the other Party harmless from any and all disputes and claims that arise from its alleged failure to comply with bidding laws. 5. Maximum expenditure: The maximum amount payable for work to be performed under this Agreement by the City shall meet the purchasing requirements of RCW 35.23.352(1)-(6). 6. Services requests: Each request for service shall be submitted by the Public Works Director or designee on behalf of each Party. Each request for service shall be in writing on standardized forms (when possible), and shall specify the service required, the amounts and types of labor, equipment, and material required, the location of the work, the estimated cost of the work, when the work is to be performed, and other information pertinent to the request. Upon receipt of the request, the party which has been requested to supply the service shall indicate their acceptance or rejection of the request, have it signed by their authorized official, and return a copy to the requesting party. In cases of emergency, the request and approval may be done verbally but must be documented in writing within forty-eight (48) hours of the verbal request. 7. Care and maintenance of equipment: Each party shall exercise reasonable care in the use of the other party’s equipment to perform work. Any damage other than normal wear will be the responsibility of the party in possession of the equipment at the time the equipment is damaged. 8. Invoicing and payment: The parties to this Agreement agree that the party receiving services under this Agreement shall reimburse the party providing the services for their actual direct and related indirect costs, including supplies, materials, equipment, and labor. The party providing the services shall invoice the party receiving the services at agreed upon intervals. Invoices shall be paid within thirty (30) days of receipt. Rates charged for equipment (which include consumable items, but not labor) shall be billed per the current version of the FEMA schedule of equipment rates. Equipment not shown on the FEMA rate schedule shall be billed at a previously agreed upon rate by both agencies. Hourly labor rates charged to the nearest ½ hour by each agency shall be based on the actual cost of each employee including benefits. The hourly rate may be increased to include items such as overtime and/or call-out time identified in labor agreements, as separately documented by an agency on the project invoices. Each Party shall compensate the other for the full cost of supplies and materials acquired to perform work for the other party. The Parties shall purchase supplies and materials at the lowest reasonable cost. 9. Payment disputes: In the event of a dispute over the amount due for services, the receiving party shall promptly pay any undisputed amounts to the providing party. The City and County Managers shall confer and reach agreement on payment disputes. Page 3 10. Quality of work: Each Party shall ensure that all work it performs meets the other Party’s specifications and accepted industry standards. Each Party has the right to require the other Party to remedy defective work. 11. Labor disputes: Each Party shall defend, indemnify, and hold the other Party harmless from any claims made by members of that Party’s bargaining unit. 12. Right of entry and easements: The party receiving services under this Agreement shall be responsible for obtaining easements or rights of entry as necessary to accomplish all work or services requested as a part of this Agreement. 13. Citizen complaints: The Party in whose jurisdiction the work is being performed shall be responsible for handling citizen complaints concerning the work, such as noise, dust, road closures, and damage. 14. Relationship of the Parties: The employees or agents of each party who are engaged in the performance of this Agreement shall continue to be employees or agents of that party and shall not be considered for any purpose to be employees or agents of the other party. This Agreement is for the benefit of the parties, and no third-party beneficiary relationship is intended. No separate legal entity is created by this Agreement. No joint organization is created. No common budget is to be established. No personal or real property is to be jointly acquired or held. 15. Indemnity and insurance: Each Party shall indemnify, defend, and hold harmless the other Party and its officers, officials, employees and agents, from and against any and all claims, actions, suits, liability, loss, expenses, damages, and judgments of any nature whatsoever, including costs and attorney fees in defense thereof, for injury, sickness, disability or death to persons or damage to property or business, caused by or arising out of that Party’s acts, errors or omissions in the performance of this Agreement. In the event of concurrent negligence, the party bearing the indemnity obligation shall be liable to the extent of its own negligence. The Parties waive their immunity under the State Industrial Insurance Law, Title 51, RCW, for any injury or death suffered by their own employees caused by or arising out of their own acts, errors or omissions in the performance of this Agreement. This waiver has been mutually negotiated by the Parties. Each Party shall maintain and keep in force, through its self- insurance program or participation in a recognized governmental risk pool, insurance coverage or financial responsibility of such scope and limits as are necessary and appropriate to fully support and satisfy its indemnification, defense, and hold harmless obligations under this Agreement. Such coverage shall be maintained for the duration of this Agreement and any applicable statute of limitations period thereafter. 16. Compliance with laws: The Parties shall comply with all applicable federal, state and local laws, rules and regulations in performing this Agreement, including but not limited to laws governing public works and procurement. 17. Non-discrimination policy: The County and City shall not discriminate in the performance of this Agreement because of race, color, national origin, sex, sexual orientation, gender expression, age, religion, creed, marital status, disability, or other status protected by law. 18. Filing: This document shall be filed with the County Auditor pursuant to RCW 39.34 or, alternatively, listed by subject on each Party’s website. 19. Legislative approval required: Pursuant to RCW 39.34.030, this Agreement shall be Page 4 approved by each Party’s legislative authority before taking effect. After legislative approval, each Party’s designated representative may approve minor or nonmaterial modifications to the Agreement. IN WITNESS WHEREOF the parties hereto have executed this Agreement as of the day and year first above written. BOARD OF COUNTY COMMISSIONERS CITY OF SHELTON MASON COUNTY, WASHINGTON Sharon Trask, Chair Mark Ziegler, City Manager ATTEST: McKenzie Smith, Clerk of the Board APPROVED AS TO FORM: RECOMMENDING APPROVAL: Tim Whitehead, Ch. DPA Mike Collins, County Engineer RCW RCW 35.23.35235.23.352 Public worksPublic works——ContractsContracts——BidsBids——Small works rosterSmall works roster——Purchasing requirements,Purchasing requirements, recycled or reused materials or products.recycled or reused materials or products. (1) Any second-class city or any town may construct any public works, as defined in RCW (1) Any second-class city or any town may construct any public works, as defined in RCW 39.04.01039.04.010,, by contract or day labor without calling for bids therefor whenever the estimated cost of the work orby contract or day labor without calling for bids therefor whenever the estimated cost of the work or improvement, including cost of materials, supplies and equipment will not exceed the sum of $150,000 ifimprovement, including cost of materials, supplies and equipment will not exceed the sum of $150,000 if more than one craft or trade is involved with the public works, or $75,500 if a single craft or trade is involvedmore than one craft or trade is involved with the public works, or $75,500 if a single craft or trade is involved with the public works or the public works project is street signalization or street lighting. A public works projectwith the public works or the public works project is street signalization or street lighting. A public works project means a complete project. The restrictions in this subsection do not permit the division of the project intomeans a complete project. The restrictions in this subsection do not permit the division of the project into units of work or classes of work to avoid the restriction on work that may be performed by day labor on aunits of work or classes of work to avoid the restriction on work that may be performed by day labor on a single project. However, a second-class city or any town may have its own regularly employed personnelsingle project. However, a second-class city or any town may have its own regularly employed personnel perform work which is an accepted industry practice under prudent utility management without a contract. Forperform work which is an accepted industry practice under prudent utility management without a contract. For purposes of this section, "prudent utility management" means performing work with regularly employedpurposes of this section, "prudent utility management" means performing work with regularly employed personnel utilizing material of a worth not exceeding $300,000 in value without a contract. This limit on valuepersonnel utilizing material of a worth not exceeding $300,000 in value without a contract. This limit on value of material being utilized in work being performed by regularly employed personnel shall not include the valueof material being utilized in work being performed by regularly employed personnel shall not include the value of individual items of equipment. For purposes of this section, "equipment" includes, but is not limited to,of individual items of equipment. For purposes of this section, "equipment" includes, but is not limited to, conductor, cabling, wire, pipe, or lines used for electrical, water, fiber optic, or telecommunications.conductor, cabling, wire, pipe, or lines used for electrical, water, fiber optic, or telecommunications. Whenever the cost of the public work or improvement, including materials, supplies and equipment,Whenever the cost of the public work or improvement, including materials, supplies and equipment, will exceed these figures, the same shall be done by contract. All such contracts shall be let at public biddingwill exceed these figures, the same shall be done by contract. All such contracts shall be let at public bidding upon publication of notice calling for sealed bids upon the work. The notice shall be published in the officialupon publication of notice calling for sealed bids upon the work. The notice shall be published in the official newspaper, or a newspaper of general circulation most likely to bring responsive bids, at least 13 days priornewspaper, or a newspaper of general circulation most likely to bring responsive bids, at least 13 days prior to the last date upon which bids will be received. The notice shall generally state the nature of the work to beto the last date upon which bids will be received. The notice shall generally state the nature of the work to be done that plans and specifications therefor shall then be on file in the city or town hall for public inspections,done that plans and specifications therefor shall then be on file in the city or town hall for public inspections, and require that bids be sealed and filed with the council or commission within the time specified therein.and require that bids be sealed and filed with the council or commission within the time specified therein. Each bid shall be accompanied by a bid proposal deposit in the form of a cashier's check, postal moneyEach bid shall be accompanied by a bid proposal deposit in the form of a cashier's check, postal money order, or surety bond to the council or commission for a sum of not less than five percent of the amount of theorder, or surety bond to the council or commission for a sum of not less than five percent of the amount of the bid, and no bid shall be considered unless accompanied by such bid proposal deposit. The council orbid, and no bid shall be considered unless accompanied by such bid proposal deposit. The council or commission of the city or town shall let the contract to the lowest responsible bidder or shall have power bycommission of the city or town shall let the contract to the lowest responsible bidder or shall have power by resolution to reject any or all bids and to make further calls for bids in the same manner as the original call.resolution to reject any or all bids and to make further calls for bids in the same manner as the original call. When the contract is let then all bid proposal deposits shall be returned to the bidders except that ofWhen the contract is let then all bid proposal deposits shall be returned to the bidders except that of the successful bidder which shall be retained until a contract is entered into and a bond to perform the workthe successful bidder which shall be retained until a contract is entered into and a bond to perform the work furnished, with surety satisfactory to the council or commission, in accordance with RCW furnished, with surety satisfactory to the council or commission, in accordance with RCW 39.08.03039.08.030. If the. If the bidder fails to enter into the contract in accordance with his or her bid and furnish a bond within 10 days frombidder fails to enter into the contract in accordance with his or her bid and furnish a bond within 10 days from the date at which he or she is notified that he or she is the successful bidder, the check or postal money orderthe date at which he or she is notified that he or she is the successful bidder, the check or postal money order and the amount thereof shall be forfeited to the council or commission or the council or commission shalland the amount thereof shall be forfeited to the council or commission or the council or commission shall recover the amount of the surety bond. A low bidder who claims error and fails to enter into a contract isrecover the amount of the surety bond. A low bidder who claims error and fails to enter into a contract is prohibited from bidding on the same project if a second or subsequent call for bids is made for the project.prohibited from bidding on the same project if a second or subsequent call for bids is made for the project. If no bid is received on the first call the council or commission may readvertise and make a secondIf no bid is received on the first call the council or commission may readvertise and make a second call, or may enter into a contract without any further call or may purchase the supplies, material or equipmentcall, or may enter into a contract without any further call or may purchase the supplies, material or equipment and perform the work or improvement by day labor.and perform the work or improvement by day labor. (2) For the purposes of this section, "lowest responsible bidder" means a bid that meets the criteria(2) For the purposes of this section, "lowest responsible bidder" means a bid that meets the criteria under RCW under RCW 39.04.35039.04.350 and has the lowest bid; provided, that if the city issues a written finding that the lowest and has the lowest bid; provided, that if the city issues a written finding that the lowest bidder has delivered a project to the city within the last three years which was late, over budget, or did notbidder has delivered a project to the city within the last three years which was late, over budget, or did not meet specifications, and the city does not find in writing that such bidder has shown how they would improvemeet specifications, and the city does not find in writing that such bidder has shown how they would improve performance to be likely to meet project specifications then the city may choose the second lowest bidderperformance to be likely to meet project specifications then the city may choose the second lowest bidder whose bid is within five percent of the lowest bid and meets the same criteria as the lowest bidder.whose bid is within five percent of the lowest bid and meets the same criteria as the lowest bidder. (3) The allocation of public works projects to be performed by city or town employees shall not be(3) The allocation of public works projects to be performed by city or town employees shall not be subject to a collective bargaining agreement.subject to a collective bargaining agreement. (4) In lieu of the procedures of subsection (1) of this section, a second-class city or a town may let(4) In lieu of the procedures of subsection (1) of this section, a second-class city or a town may let contracts using the small works roster process provided in RCW contracts using the small works roster process provided in RCW 39.04.15139.04.151 through through 39.04.15439.04.154.. Whenever possible, the city or town shall invite at least one proposal from a certified minority orWhenever possible, the city or town shall invite at least one proposal from a certified minority or woman contractor who shall otherwise qualify under this section.woman contractor who shall otherwise qualify under this section. (5) The form required by RCW (5) The form required by RCW 43.09.20543.09.205 shall be to account and record costs of public works in shall be to account and record costs of public works in excess of $5,000 that are not let by contract.excess of $5,000 that are not let by contract. (6) The cost of a separate public works project shall be the costs of the materials, equipment,(6) The cost of a separate public works project shall be the costs of the materials, equipment, supplies, and labor on that construction project.supplies, and labor on that construction project. (7) Any purchase of supplies, material, or equipment, except for public work or improvement, with an(7) Any purchase of supplies, material, or equipment, except for public work or improvement, with an estimated cost in excess of $40,000, shall be by contract. Any purchase of materials, supplies, or equipmentestimated cost in excess of $40,000, shall be by contract. Any purchase of materials, supplies, or equipment with an estimated cost of less than $50,000 shall be made using the process provided in RCW with an estimated cost of less than $50,000 shall be made using the process provided in RCW 39.04.19039.04.190.. (8) Bids shall be called annually and at a time and in the manner prescribed by ordinance for the(8) Bids shall be called annually and at a time and in the manner prescribed by ordinance for the publication in a newspaper of general circulation in the city or town of all notices or newspaper publicationspublication in a newspaper of general circulation in the city or town of all notices or newspaper publications required by law. The contract shall be awarded to the lowest responsible bidder.required by law. The contract shall be awarded to the lowest responsible bidder. (9) For advertisement and formal sealed bidding to be dispensed with as to purchases with an(9) For advertisement and formal sealed bidding to be dispensed with as to purchases with an estimated value of $15,000 or less, the council or commission must authorize by resolution, use of theestimated value of $15,000 or less, the council or commission must authorize by resolution, use of the uniform procedure provided in RCW uniform procedure provided in RCW 39.04.19039.04.190.. (10) The city or town legislative authority may waive the competitive bidding requirements of this(10) The city or town legislative authority may waive the competitive bidding requirements of this section pursuant to RCW section pursuant to RCW 39.04.28039.04.280 if an exemption contained within that section applies to the purchase or if an exemption contained within that section applies to the purchase or public work.public work. (11) This section does not apply to performance-based contracts, as defined in RCW (11) This section does not apply to performance-based contracts, as defined in RCW 39.35A.02039.35A.020(6),(6), that are negotiated under chapter that are negotiated under chapter 39.35A39.35A RCW. RCW. (12) Nothing in this section shall prohibit any second-class city or any town from allowing for(12) Nothing in this section shall prohibit any second-class city or any town from allowing for preferential purchase of products made from recycled materials or products that may be recycled or reused.preferential purchase of products made from recycled materials or products that may be recycled or reused. (13)(a) Any second-class city or any town may procure public works with a unit priced contract under(13)(a) Any second-class city or any town may procure public works with a unit priced contract under this section for the purpose of completing anticipated types of work based on hourly rates or unit pricing forthis section for the purpose of completing anticipated types of work based on hourly rates or unit pricing for one or more categories of work or trades.one or more categories of work or trades. (b) For the purposes of this section, "unit priced contract" means a competitively bid contract in which(b) For the purposes of this section, "unit priced contract" means a competitively bid contract in which public works are anticipated on a recurring basis to meet the business or operational needs of the city orpublic works are anticipated on a recurring basis to meet the business or operational needs of the city or town, under which the contractor agrees to a fixed period indefinite quantity delivery of work, at a defined unittown, under which the contractor agrees to a fixed period indefinite quantity delivery of work, at a defined unit price for each category of work.price for each category of work. (c) Unit priced contracts must be executed for an initial contract term not to exceed three years, with(c) Unit priced contracts must be executed for an initial contract term not to exceed three years, with the city or town having the option of extending or renewing the unit priced contract for one additional year.the city or town having the option of extending or renewing the unit priced contract for one additional year. (d) Invitations for unit price bids shall include, for purposes of the bid evaluation, estimated quantities(d) Invitations for unit price bids shall include, for purposes of the bid evaluation, estimated quantities of the anticipated types of work or trades, and specify how the city or town will issue or release workof the anticipated types of work or trades, and specify how the city or town will issue or release work assignments, work orders, or task authorizations pursuant to a unit priced contract for projects, tasks, or otherassignments, work orders, or task authorizations pursuant to a unit priced contract for projects, tasks, or other work based on the hourly rates or unit prices bid by the contractor. Contracts must be awarded to the lowestwork based on the hourly rates or unit prices bid by the contractor. Contracts must be awarded to the lowest responsible bidder as per RCW responsible bidder as per RCW 39.04.01039.04.010. Whenever possible, the city or town must invite at least one. Whenever possible, the city or town must invite at least one proposal from a certified minority or woman contractor who otherwise qualifies under this section.proposal from a certified minority or woman contractor who otherwise qualifies under this section. (e) Unit price contractors shall pay prevailing wages for all work that would otherwise be subject to the(e) Unit price contractors shall pay prevailing wages for all work that would otherwise be subject to the requirements of chapter requirements of chapter 39.1239.12 RCW. Prevailing wages for all work performed pursuant to each work order RCW. Prevailing wages for all work performed pursuant to each work order must be the prevailing wage rates in effect at the beginning date for each contract year. Unit priced contractsmust be the prevailing wage rates in effect at the beginning date for each contract year. Unit priced contracts must have prevailing wage rates updated annually. Intents and affidavits for prevailing wages paid must bemust have prevailing wage rates updated annually. Intents and affidavits for prevailing wages paid must be submitted annually for all work completed within the previous 12-month period of the unit priced contract.submitted annually for all work completed within the previous 12-month period of the unit priced contract. (14) Any second-class city or town that awards a project to a bidder under the criteria described in(14) Any second-class city or town that awards a project to a bidder under the criteria described in subsection (2) of this section must make an annual report to the department of commerce that includes thesubsection (2) of this section must make an annual report to the department of commerce that includes the total number of bids awarded to certified minority or women contractors and describing how notice wastotal number of bids awarded to certified minority or women contractors and describing how notice was provided to potential certified minority or women contractors.provided to potential certified minority or women contractors. [ [ 2023 c 395 s 212023 c 395 s 21; ; 2023 c 255 s 22023 c 255 s 2; ; 2019 c 434 s 12019 c 434 s 1; ; 2018 c 74 s 22018 c 74 s 2; ; 2009 c 229 s 42009 c 229 s 4; ; 2002 c 94 s 22002 c 94 s 2; ; 2000 c 1382000 c 138 s 204s 204; ; 1998 c 278 s 31998 c 278 s 3; ; 1996 c 18 s 21996 c 18 s 2. Prior: . Prior: 1994 c 273 s 91994 c 273 s 9; ; 1994 c 81 s 181994 c 81 s 18; ; 1993 c 198 s 101993 c 198 s 10; ; 1989 c 431 s1989 c 431 s 5656; ; 1988 c 168 s 31988 c 168 s 3; ; 1987 c 120 s 21987 c 120 s 2; prior: ; prior: 1985 c 469 s 241985 c 469 s 24; ; 1985 c 219 s 21985 c 219 s 2; ; 1985 c 169 s 71985 c 169 s 7; ; 1979 ex.s. c 891979 ex.s. c 89 s 2s 2; ; 1977 ex.s. c 41 s 11977 ex.s. c 41 s 1; ; 1974 ex.s. c 74 s 21974 ex.s. c 74 s 2; ; 1965 c 114 s 11965 c 114 s 1; ; 1965 c 7 s 35.23.3521965 c 7 s 35.23.352; prior: ; prior: 1957 c 121 s 11957 c 121 s 1;; 1951 c 211 s 11951 c 211 s 1; prior: (i) ; prior: (i) 1907 c 241 s 521907 c 241 s 52; RRS s 9055. (ii) ; RRS s 9055. (ii) 1915 c 184 s 311915 c 184 s 31; RRS s 9145. (iii) ; RRS s 9145. (iii) 1947 c 151 s 11947 c 151 s 1;; 1890 p 209 s 1661890 p 209 s 166; Rem. Supp. 1947 s 9185.]; Rem. Supp. 1947 s 9185.] NOTES:NOTES: Reviser's note:Reviser's note: This section was amended by 2023 c 255 s 2 and by 2023 c 395 s 21, each This section was amended by 2023 c 255 s 2 and by 2023 c 395 s 21, each without reference to the other. Both amendments are incorporated in the publication of this section underwithout reference to the other. Both amendments are incorporated in the publication of this section under RCW RCW 1.12.0251.12.025(2). For rule of construction, see RCW (2). For rule of construction, see RCW 1.12.0251.12.025(1).(1). Effective dateEffective date——2023 c 395 ss 1-30, 32-34, 36, and 37:2023 c 395 ss 1-30, 32-34, 36, and 37: See note following RCW See note following RCW 39.04.01039.04.010.. FindingsFindings——IntentIntent——2023 c 395:2023 c 395: See note following RCW See note following RCW 39.04.01039.04.010.. Effective dateEffective date——2023 c 255 ss 1-5:2023 c 255 ss 1-5: See note following RCW See note following RCW 54.04.07054.04.070.. FindingFinding——IntentIntent——2019 c 434:2019 c 434: "(1) The legislature finds that there are hundreds of local "(1) The legislature finds that there are hundreds of local governments and special purpose districts and due to their existing authority and structure, partial legislativegovernments and special purpose districts and due to their existing authority and structure, partial legislative measures are introduced each year to amend the procurement thresholds for each individual entity. Thereforemeasures are introduced each year to amend the procurement thresholds for each individual entity. Therefore the legislature intends to require a comprehensive review of all local government bid limits for public worksthe legislature intends to require a comprehensive review of all local government bid limits for public works projects and purchases, including the small works roster and limited public works processes, rather thanprojects and purchases, including the small works roster and limited public works processes, rather than amend procurement rules and contract thresholds on a case-by-case basis.amend procurement rules and contract thresholds on a case-by-case basis. (2) Subject to funds appropriated for this purpose, the capital projects advisory review board must(2) Subject to funds appropriated for this purpose, the capital projects advisory review board must review the public works contracting processes for local governments, including the small works roster andreview the public works contracting processes for local governments, including the small works roster and limited public works processes provided in RCW limited public works processes provided in RCW 39.04.15539.04.155, and report to the governor and appropriate, and report to the governor and appropriate committees of the legislature by November 1, 2020. The report must include the following:committees of the legislature by November 1, 2020. The report must include the following: (a) Identification of the most common contracting procedures used by local governments;(a) Identification of the most common contracting procedures used by local governments; (b) Identification of the dollar amounts set for local government public works contracting(b) Identification of the dollar amounts set for local government public works contracting processes;processes; (c) Analysis of whether the dollar amounts identified in (b) of this subsection comport with(c) Analysis of whether the dollar amounts identified in (b) of this subsection comport with estimated project costs within the relevant industries;estimated project costs within the relevant industries; (d) An analysis of the potential application of an inflation-based increaser, taking regional factors(d) An analysis of the potential application of an inflation-based increaser, taking regional factors into consideration, to the dollar amounts identified in (b) of this subsection, for example:into consideration, to the dollar amounts identified in (b) of this subsection, for example: (i) Applying the implicit price deflator for state and local government purchases of goods and(i) Applying the implicit price deflator for state and local government purchases of goods and services for the United States as published by the bureau of economic analysis of the federal department ofservices for the United States as published by the bureau of economic analysis of the federal department of commerce; andcommerce; and (ii) Adjusting the bid limit dollar thresholds for inflation, on a regional basis, by the building cost(ii) Adjusting the bid limit dollar thresholds for inflation, on a regional basis, by the building cost index during that time period;index during that time period; (e) Recommendations to increase uniformity and efficiency for local government public works(e) Recommendations to increase uniformity and efficiency for local government public works contracting and procurement processes;contracting and procurement processes; (f) Rates of participation of all contractor types, including qualified minority and women-owned and(f) Rates of participation of all contractor types, including qualified minority and women-owned and controlled businesses, in the small works roster and limited public works contracting processes; andcontrolled businesses, in the small works roster and limited public works contracting processes; and (g) Barriers to improving the participation rate in the small works roster and limited public works(g) Barriers to improving the participation rate in the small works roster and limited public works contracting processes.contracting processes. (3) For purposes of this section:(3) For purposes of this section: (a) "Local governments" refers to all counties, cities, towns, other political subdivisions, and(a) "Local governments" refers to all counties, cities, towns, other political subdivisions, and special purpose districts.special purpose districts. (b) "Building cost index" means the building cost index for Seattle, Washington, compiled by(b) "Building cost index" means the building cost index for Seattle, Washington, compiled by engineering news record, a nationally recognized professional construction trade periodical. The building costengineering news record, a nationally recognized professional construction trade periodical. The building cost index uses average skilled construction labor rates, structural steel, concrete, and lumber as the basis ofindex uses average skilled construction labor rates, structural steel, concrete, and lumber as the basis of measurement." [ measurement." [ 2019 c 434 s 162019 c 434 s 16.].] PurposePurpose——Part headings not lawPart headings not law——2000 c 138:2000 c 138: See notes following RCW See notes following RCW 39.04.01039.04.010.. Competitive bidding violations by municipal officer, penalties: RCW Competitive bidding violations by municipal officer, penalties: RCW 39.30.02039.30.020.. Subcontractors to be identified by bidder, when: RCW Subcontractors to be identified by bidder, when: RCW 39.30.06039.30.060.. Mason County Agenda Request Form To: Board of Mason County Commissioners Item No. From: Mike Collins, PLS, PE, County Engineer Ext: 450 Department: Public Works Briefing: ☒ Action Agenda: ☒ Public Hearing: ☐ Special Meeting: ☐ Briefing Date(s): June 9, 2025 Agenda Date(s): June 24, 2025 Internal Review: ☐ Finance ☐ Human Resources ☒ Legal ☐ IT ☒ Risk ☐ Other (This is the responsibility of the requesting Department) Item: Belfair Water Reclamation Facility Restoration Project Background/Executive Summary: In January 2024, an unprecedented deep freeze event caused significant damage across the state, including at the Belfair Water Reclamation Facility. Two potable water lines ruptured, resulting in water damage to the laboratory, lunchroom, and office areas. In May 2024, Public Works updated the Board on the nature and extent of the damage and confirmed plans for restoration. An open claim has been filed through the County’s property insurance, and any costs not covered by insurance will be eligible for reimbursement through FEMA Public Assistance. To initiate repairs, Public Works used the County’s Small Works Roster to solicit bids from qualified contractors, in compliance with all applicable state and local procurement requirements. A bid opening was held on May 29, 2025, during which two bids were received for the restoration work. The lowest responsive and responsible bid was submitted by First Onsite, based in Kent, WA, in the amount of $143,941.27. The project scope includes restoration of insulation, drywall, flooring, ceiling systems, cabinetry, lighting, and finishes in the affected facility areas. Budget Impact: No budget impacts. The County will be reimbursed by County property insurance and any costs not covered by insurance will be eligible for reimbursement through FEMA. Public Outreach: The County’s Small Works Roster was used to solicit bids for the project. Requested Action: Request that the Board authorize Public Works to award and execute a contract in the amount of $143,941.27 with First Onsite, out of Kent, WA for the Belfair Water Reclamation Facility Restoration project. Attachment: 1. Bid Tabulation 2. Contract Page 1 of 8 SMALL WORKS CONTRACT MASON COUNTY SMALL WORKS CONTRACT Project No. DR4775-WA Project Title Restoration of Laboratory, Lunchroom and Office Area Water Reclamation Facility Department Mason County Public Works ~ Utilities & Waste Department Date Select date. This Agreement is made between Mason County, a political subdivision of the state of Washington, hereafter referred to as “County,” and First Onsite, hereafter referred to as “Contractor.” In consideration of the terms, conditions, covenants and performance contained in this contract, the parties agree as follows: 1. The Contractor agrees to furnish all equipment, materials, and labor for Restoration of Laboratory, Lunchroom and Office Area Water Reclamation Facility, in accordance with its proposal date May 8, 2025, for a sum not to exceed $143,941.27, and to perform that work strictly in accordance with the drawings, specifications, requirements, bid documents, and general notes on file in the Mason County Public Works Department. 2. The Contractor’s proposal, and contract documents, all of which are on file in the office of the Mason County Public Works Department, shall constitute a part of the contract and are by this reference incorporated and made a part of this contract as thought fully perform each and all of the provisions of these documents upon its or their part to be performed. 3. The Administrative Officer for purposes of this contract is: Richard Dickinson County’s Primary contact information: 360-427-9670 X 652 rdickinson@masoncountywa.gov Contractor’s Primary Contact's Information: 206-618-6947 Angela.Womach@firstonsite.com 4. Retainage. N/A Federally Funded Project 5. Performance Bond. The Contractor shall provide a performance bond in the amount of 100% of the contract sum, ensuring the faithful performance of the work and compliance with all terms of this contract. The Bond must be issued by a surety company licensed to do business in the State of Washington and acceptable to the County. The performance bond shall be submitted to Mason County prior to commencement of work and shall remain in effect until the project is completed, accepted and all warranty periods have expired. Indemnification by Contractor. To the fullest extent permitted by law, the Contractor agrees to indemnify, defend and hold the County and its departments, elected and appointed officials, employees, agents and volunteers, harmless from and against any and all claims, damages, losses and expenses, including but not limited to court costs, attorney's fees and alternative dispute resolution costs, for any personal injury, for any bodily injury, sickness, disease or death and for any damage to or destruction of any property (including the loss of use resulting therefrom) which 1) are caused in whole or in part by any act or omission, negligent or otherwise, of the Contractor, its employees, agents or volunteers or Contractor’s subcontractors and their employees, agents or volunteers; or 2) are directly or indirectly arising out of, resulting from, or in connection with performance of this Agreement; or 3) are based upon Page 2 of 8 SMALL WORKS CONTRACT the Contractor’s or its subcontractors’ use of, presence upon or proximity to the property of the County for the value of the contract or $1,000,000, whichever is less. This indemnification obligation of the Provider shall not apply in the limited circumstance where the claim, damage, loss or expense is caused by the sole negligence of the County. In the event of the concurrent negligence of the Contractor, its subcontractors, employees or agents, and the County, its employees or agents, this indemnificatio n obligation of the Contractor shall be valid and enforceable only to the extent of the negligence of the Contractor, its subcontractors, employees and agents. This indemnification obligation of the Contractor shall not be limited in any way by the Washington State Industrial Insurance Act, RCW Title 51, or by application of any other workmen's compensation act, disability benefit act or other employee benefit act, and the Contractor hereby expressly waives any immunity afforded by such acts. The foregoing indemnification obligations of the Contractor are a material inducement to County to enter into this Agreement, are reflected in the Contractor’s compensation, and have been mutually negotiated by the parties. Participation by County – No Waiver. The County reserves the right, but not the obligation, to participate in the defense of any claim, damages, losses or expenses and such participation shall not constitute a waiver of Contractor’s indemnity obligations under this Agreement. Survival of Contractor’s Indemnity Obligations. The Contractor agrees all Contractor’s indemnity obligations shall survive the completion, expiration or termination of this Agreement. Indemnity by Subcontractors. In the event the Contractor enters into subcontracts to the extent allowed under this Agreement, the Contractor’s subcontractors shall indemnify the County on a basis equal to or exceeding Contractor’s indemnity obligations to the County. The Contractor shall indemnify the County against all tort liabilities and loss in connection with, and shall assume full responsibility for, payment of all federal, state, and local taxes or contributions imposed or required under unemployment insurance, workers' compensation, social security, and income tax laws, for itself and any employees of the Contractor. 6. The Contractor shall not assign its rights and duties under any portion of this Contract without the written consent of the Public Works Director. Consent must be sought in writing by the Contractor not later than fifteen (15) days prior to the date of any proposed assignment. 7. The County agrees to pay for the performance of the Contractor’s work at the time and in the manner provided in the specifications. 8. The Contractor agrees to commence work within ten (10) days of notice to proceed and to complete the work as set forth in the specifications and provisions, following receipt of Notice to Proceed. 9. If the Contractor fails to perform in the manner called for in this Agreement, or if the Contractor fails to comply with any other provisions of the Agreement and fails to correct such noncompliance within five (5) days written notice thereof, the County may terminate this Agreement for cause. Termination shall be affected by serving a notice of termination on the Contractor, setting forth the manner in which the Contractor is in default. The Contractor will only be paid for services performed in accordance with the manner of performance set forth in this Agreement. 10. The duration of this contract will be for the period beginning on the final execution date of this Agreement and ending on August 29, 2025. Page 3 of 8 SMALL WORKS CONTRACT 11. Prevailing Wages: The work provided under this Agreement is subject to the minimum wage requirements of RCW 39.12. Prior to beginning work under this Agreement, the Contractor shall demonstrate compliance with or exemption from the training requirements of RCW 39.04.350 and file its Statement of Intent to Pay Prevailing Wages with the Washington State Department of Labor and Industries (L&I). In the event the Contractor employs any person in the performance of this Agreement, the Contractor shall file an Affidavit of Wages Paid as required under RCW 39.12. If employing labor in a class not listed by L&I, the Contractor shall request a determination of the correct wage rate for that class from the L&I Industrial Statistician. All submitted invoices must conform to the prevailing wage requirements set out in RCW 39.12.040 (1). 12. Insurance Requirements Prior to the beginning of and throughout the duration of the Work, Contractor will maintain insurance in conformance with the requirements set forth below. Contractor will use existing coverage to comply with these requirements. If that existing coverage does not meet the requirements set forth here, it will be amended to do so. Contractor acknowledges that the insurance coverage and policy limits set forth in this section constitute the minimum amount of coverage required. Any insurance proceeds in excess of the limits and coverage required in this agreement and which is applicable to a given loss, will be available to County. Contractor shall provide the following types and amounts of insurance: a. Commercial General Liability Insurance using Insurance Services Office “Commercial General Liability” policy form CG 00 01, with an edition date prior to 2004, or the exact equivalent. Coverage for an additional insured shall not be limited to its vicarious liability. Defense costs must be paid in addition to limits. Limits shall be no less than $1,000,000 per occurrence for all covered losses and no less than $2,000,000 general aggregate. b. Workers’ Compensation on a state-approved policy form providing statutory benefits as required by law with employer’s liability limits no less than $1,000,000 per accident for all covered losses. c. Business Auto Coverage on ISO Business Auto Coverage form CA 00 01 including owned, non- owned and hired autos, or the exact equivalent. Limits shall be no less than $1,000,000 per accident, combined single limit. If Contractor owns no vehicles, this requirement may be satisfied by a non-owned auto endorsement to the general liability policy described above. If Contractor or Contractor’s employees will use personal autos in any way on this project, Contractor shall obtain evidence of personal auto liability coverage for each such person. d. Excess or Umbrella Liability Insurance (Over Primary) if used to meet limit requirements, shall provide coverage at least as broad as specified for the underlying coverages. Such policy or policies shall include as insureds those covered by the underlying policies, including additional insureds. Coverage shall be “pay on behalf”, with defense costs payable in addition to policy limits. There shall be no cross-liability exclusion precluding coverage for claims or suits by one insured against another. Coverage shall be applicable to County for injury to employees of Contractor, subcontractors or others involved in the Work. The scope of coverage provided is subject to approval of County following receipt of proof of insurance as required herein. 13. Basic Stipulations a. Contractor agrees to endorse third party liability coverage required herein to include as additional insureds: Mason County, its officers, elected officials, employees and agents, and volunteers using ISO endorsement CG 20 10 with an edition date prior to 2004. [If this is a construction contract, ISO endorsement 20 37 also is required.] Contractor also agrees to require all contractors, subcontractors, and Page 4 of 8 SMALL WORKS CONTRACT anyone else involved in this agreement on behalf of the contractor (hereinafter “indemnifying parties”) to comply with these provisions. b. Contractor agrees to waive rights of recovery against County regardless of the applicability of any insurance proceeds, and to require all indemnifying parties to do likewise. c. All insurance coverage maintained or procured by Contractor or required of others by Contractor pursuant to this agreement shall be endorsed to delete the subrogation condition as to County, or must specifically allow the named insured to waive subrogation prior to a loss. d. All coverage types and limits required are subject to approval, modification and additional requirements by the County. Contractor shall not make any reductions in scope or limits of coverage that may affect County’s protection without County’s prior written consent. e. Proof of compliance with these insurance requirements, consisting of endorsements and certificates of insurance shall be delivered to County prior to the execution of this Agreement. If such proof of insurance is not delivered as required, or if such insurance is canceled at any time and no replacement coverage is provided, County has the right, but not the duty, to obtain any insurance it deems necessary to protect its interests. Any premium so paid by County shall be charged to and promptly paid by Contractor or deducted from sums due Contractor. c. It is acknowledged by the parties of this agreement that all insurance coverage required to be provided by Contractor or indemnifying party, is intended to apply first and on a primary non- contributing basis in relation to any other insurance or self-insurance available to County. d. Contractor agrees not to self-insure or to use any self-insured retentions on any portion of the insurance required herein and further agrees that it will not allow any indemnifying party to self- insure its obligations to County. If contractor’s existing coverage includes a self-insured retention, the self- insured retention must be declared to the County. The County may review options with the contractor, which may include reduction or elimination of the self-insured retention, substitution of other coverage, or other solutions. e. Contractor will renew the required coverage annually as long as County, or its employees or agents face an exposure from operations of any type pursuant to this agreement. This obligation applies whether or not the agreement is canceled or terminated for any reason. Termination of this obligation is not effective until County executes a written statement to that effect. f. The limits of insurance as described above shall be considered as minimum requirements. Should any coverage carried by the General Contractor or a subcontractor of any tier maintain insurance with limits of liability that exceed the required limits or coverage that is broader than as outlined above, those higher limits and broader coverage shall be deemed to apply for the benefit of any person or organization included as an additional insured and those limits shall become the required minimum limits of insurance in all Paragraphs and Sections of this Agreement. g. Contractor agrees not to self-insure or to use any self-insured retentions on any portion of the insurance required herein and further agrees that it will not allow any indemnifying party to self- insure its obligations to County. If contractor’s existing coverage includes a self-insured retention, the self-insured retention must be declared to the County. The County may review options with the contractor, which may include reduction or elimination of the self-insured retention, substitution of other coverage, or other solutions. Page 5 of 8 SMALL WORKS CONTRACT h. Contractor will renew the required coverage annually as long as County, or its employees or agents face an exposure from operations of any type pursuant to this agreement. This obligation applies whether or not the agreement is canceled or terminated for any reason. Termination of this obligation is not effective until County executes a written statement to that effect. i. The limits of insurance as described above shall be considered as minimum requirements. Should any coverage carried by the General Contractor, or a subcontractor of any tier maintain insurance with limits of liability that exceed the required limits or coverage that is broader than as outlined above, those higher limits and broader coverage shall be deemed to apply for the benefit of any person or organization included as an additional insured and those limits shall become the required minimum limits of insurance in all Paragraphs and Sections of this Agreement. 14. Nondiscrimination provisions are attached as “Appendix A” and required by RCW 49.60.530 for public work or for goods or services. [BUSINESS ENTITY NAME] MASON COUNTY PUBLIC WORKS ________________________________ ________________________________ SIGNER NAME] Loretta Swanson, Public Works Director [SIGNER TITLE] Date_______________________ Date: _____________________________ APPROVED AS TO FORM _____________________________ Tim Whitehead, Ch. DPA Page 6 of 8 SMALL WORKS CONTRACT APPENDIX A NONDISCRIMINATION PROVISIONS a. Nondiscrimination Requirement. During the term of this Contract, Contractor, including any subcontractor, shall not discriminate on the bases enumerated at RCW 49.60.530(3). In addition, Contractor, including any subcontractor, shall give written notice of this nondiscrimination requirement to any labor organizations with which Contractor, or subcontractor, has a collective bargaining or other agreement. b. Obligation to Cooperate. Contractor, including any subcontractor, shall cooperate and comply with any Washington state agency investigation regarding any allegation that Contractor, including any subcontractor, has engaged in discrimination prohibited by this Contract pursuant to RCW 49.60.530(3). c. Default. Notwithstanding any provision to the contrary, County may suspend Contractor, including any subcontractor, upon notice of a failure to participate and cooperate with any state agency investigation into alleged discrimination prohibited by this Contract, pursuant to RCW 49.60.530(3). Any such suspension will remain in place until County receives notification that Contractor, including any subcontractor, is cooperating with the investigating state agency. In the event Contractor, or subcontractor, is determined to have engaged in discrimination identified at RCW 49.60.530(3), County may terminate this Contract in whole or in part, and Contractor, subcontractor, or both, may be referred for debarment as provided in RCW 39.26.200. Contractor or subcontractor may be given a reasonable time in which to cure this noncompliance, including implementing conditions consistent with any court-ordered injunctive relief or settlement agreement. d. Remedies for Breach. Notwithstanding any provision to the contrary, in the event of Contract termination or suspension for engaging in discrimination, Contractor, subcontractor, or both, shall be liable for contract damages as authorized by law including, but not limited to, any cost difference between the original contract and the replacement or cover contract and all administrative costs directly related to the replacement contract, which damages are distinct from any penalties imposed under Chapter 49.60, RCW. County shall have the right to deduct from any monies due to Contractor or subcontractor, or that thereafter become due, an amount for damages Contractor or subcontractor will owe County for default under this provision. Page 7 of 8 SMALL WORKS CONTRACT PERFORMANC BOND Bond Number: ______________ KNOW ALL MEN BY THESE PRESENTS, that First Onsite of Washington , as Principal, and ______________________________________, as Surety, are jointly and severally held and bound unto Mason County, Washington, in the penal sum of One hundred forty-three thousand, nine hundred forty-one dollars and twenty-seven cents ($143,941.27), for the payment of which we jointly and severally bind ourselves, our heirs, executors, administrators and assigns, and successors and assigns, firmly by these presents. THE CONDITION of this bond is such that WHEREAS, on the day of __________A.D., 2025, the said , Principal herein, executed a certain contract with Mason County Department of Public Works, as Contracting Agency, by the terms, conditions and provisions of which contract the said First Onsite, Principal herein, agrees to furnish all material and do certain work, to wit: That will undertake and complete the construction of the Restoration of Laboratory, Lunchroom and Office Area for the Water Reclamation Facility, for Mason County, and this bond is made a part of said contract, which contract, as so executed, is hereunto attached, is now referred to and by reference is incorporated herein and made a part hereof as fully for all purposes as if herein set forth at length. NOW, THEREFORE, if the Principal herein shall faithfully and truly observe and comply with the terms, conditions and provisions of said contract in all respects and shall well and truly and fully do and perform all matters and things undertaken by First Onsite, undertaken to be performed under said contract, upon the terms proposed therein, and within the time prescribed therein, and until the same is accepted, and shall pay all laborers, mechanics, sub-contractors and material men, and all persons who shall supply such Contractor or sub-contractor with provisions and supplies for the carrying on of such work, and shall in all respects faithfully perform said contract according to law, then this obligation to be void, otherwise to remain in full force and effect, provided the liability hereunder for defects in materials or workmanship for a period of one year after the acceptance of the work shall not exceed the sum of ten percent (10%) of the amount hereinabove set forth as the penal sum of this Bond. Page 8 of 8 SMALL WORKS CONTRACT IN WITNESS WHEREOF, the parties hereto have executed this Performance Bond this ___ day of _______, 2025. _________________________________ ______________________________ Bonding Company Contractor Company Name _________________________________ ______________________________ Licensed (resident) Agent of Surety Contractor Address _________________________________ ______________________________ Agent's Address City State Zip Code _________________________________ ______________________________ City State Zip Code Contractor Telephone Number _________________________________ Surety Telephone Number ______________________________ Principal Signature _________________________________ SURETY (signature) APPROVED AS TO FORM: _________________________________ Prosecuting Attorney Date: ____________________________ Mason County Agenda Request Form To: Board of Mason County Commissioners Item No. From: Stephanie Buhrman, Finance Manager Ext: 450 Department: Public Works Briefing: ☒ Action Agenda: ☒ Public Hearing: ☐ Special Meeting: ☐ Briefing Date(s): June 16, 2025 Agenda Date: June 24, 2025 Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other (This is the responsibility of the requesting Department) Item: Request for Approval to Write-Off Uncollectable Debt Background/Executive Summary: Public Works requests approval from the Board of County Commissioners to write off specific uncollectable debts recorded under the Utilities and Waste Management and Roads Divisions. 1. Utilities and Waste Accounts: Attached is a detailed list of customer accounts that have been deemed uncollectable after exhaustive internal collection efforts, third-party collections, and adherence to County and State policies. These accounts include cases such as bankruptcies, deceased individuals with no estate, and accounts with no forwarding contact or payments for more than seven years. 2. Roads – Traffic Incidents (Pursuant to RCW 4.16.080): Under RCW 4.16.080, civil actions for damages have a three-year statute of limitations. The attached list identifies traffic-related incidents involving County property damage where the statutory collection period has expired, making these debts uncollectable. Budget Impact: Combined Total Write-Off Request for Utilities and Waste Management and the Road fund (breakdown seen below): $53,218.52 1. Total Write-Off Amount for Utilities and Waste Management Funds: $13,781.18 Fund Write-off Amount 402 $11,498.53 403 $780.61 413 $49.16 413 $1,452.88 2. Total Write-Off Amount for Road Fund Traffic Incidents: $39,437.34 Public Outreach: N/A Requested Action: Request the Board of County Commissioners authorize Public Works to write-off the following uncollectable debts: 1. $13,781.18 from Utilities and Waste Management Fund accounts, deemed uncollectable after all collection efforts have been exhausted. 2. $39,437.34 from Road Fund traffic incident claims, which are no longer legally collectible due to the expiration of the three-year statute of limitations under RCW 4.16.080. Attachment(s): 1. U&W Accounts 2. Road Traffic Incident Claims Accounts ACCT # NAME FUND YEAR AMOUNT NSF-1 Antonio Fransisco 402 68.40$ REASON:NSF check remained unresolved for over a year with no follow-up information. SW-B065 Blue Bear Park 402 2020 1,486.66$ REASON:(Mobile Home Park) Sold 2020 account was never paid off. Contacted new owners, Peninsula Pines, whom had no way to contact old owners. No phone numbers work to get ahold of them. NSF-08 Gomez Gonzalez 402 70.00$ REASON:NSF check remained unresolved for over a year with no follow-up information. NSF-05 J Carman Villede 402 72.81$ REASON:NSF check remained unresolved for over a year with no follow-up information. NSF-03 Joe Makonda 402 84.62$ REASON:NSF check remained unresolved for over a year with no follow-up information. NSF-04 Justin Powers 402 66.25$ REASON:NSF check remained unresolved for over a year with no follow-up information. NSF-10 Kacey Simmons 402 113.50$ REASON:NSF check remained unresolved for over a year with no follow-up information. NSF-02 Lacey Bradley 402 129.00$ REASON:NSF check remained unresolved for over a year with no follow-up information. 2025 UNCOLLECTIBLE UTILITIES & WASTE ACCOUNTS SW-M040 Mason Co. Housing Authority 402 2020 45.83$ REASON:Sept 2020 Charge Invoice 004515 Returned mail no available address NSF-11 Marco Garcia Nicacio 402 99.06$ REASON:NSF check remained unresolved for over a year with no follow-up information. NSF-06 Marial Madrigal 402 72.81$ REASON:NSF check remained unresolved for over a year with no follow-up information. NSF-09 Nathan Hall 402 45.31$ REASON:NSF check remained unresolved for over a year with no follow-up information. NSF-07 Quentin Howe 402 106.17$ REASON:NSF check remained unresolved for over a year with no follow-up information. NSF-12 Romero Gerardo 402 46.13$ REASON:NSF check remained unresolved for over a year with no follow-up information. NSF-14 Steven Crofts 402 89.25$ REASON:NSF check remained unresolved for over a year with no follow-up information. SW-S050 Southgate Roofing 402 2016 5,017.05$ REASON:2016 Balance Forward imported into CAMS. No Back up details on balance owed. SW-A010 Absolute Environmental 402 2016 1,108.57$ REASON:2016 Balance Forward imported into CAMS. No Back up details on balance owed. SW-D020 Dogwood Construction 402 2016 1,000.00$ REASON:2016 Balance Forward imported into CAMS. No Back up details on balance owed. SW-F065 Fraser Metal Works 402 2016 321.39$ REASON:No Back up details on balance owed from 2016 Bankruptcy Filed SW-Q005 Quality Appliance Center 402 2016 58.91$ REASON:2016 Balance Forward imported into CAMS. No Back up details on balance owed. 599998 Celis, Carolyn 402 2011 1,396.81$ REASON:Account remained unresolved for over a year with no follow-up information. No parcel or business information provided Account balance imported 2011 L4-146 Belfair Motel 413 2017 96.54$ REASON:Property Sold in 2017- outstanding loan balance clean up. Incorrect pay off information given to Title Company. L4-045 Stephanie Olsen 413 2018 12.34$ REASON:Property Sold in 2018- oustanding loan balance clean up. Incorrect pay off information given to Title Company. 303090 Erickson, John C 412 2011 37.08$ REASON:07/2011 Account Balance transfer, no activity since. Undeveloped Land Per Assessor Webpage 303075 Peabody, Ronald / Miller, Rob 412 2011 12.08$ REASON:07/2011 Account Balance transfer, no activity since. Undeveloped Land Per Assessor Webpage 500387 Li Et Al, Lin and Dane Wu 403 2011 128.12$ REASON:07/2011 Account Balance transfer, no activity since. Undeveloped Land Per Assessor Webpage 612071 Ron Szalay 403 2011 15.00$ REASON:07/2011 Account Balance transfer, no activity since. Undeveloped Land Per Assessor Webpage 601124 Supino, Robert & Diane 403 2011 30.00$ REASON:07/2011 Account Balance transfer, no activity since. Undeveloped Land Per Assessor Webpage 601020 G. R. Wilson & Associates Inc. 403 2011 30.10$ REASON:07/2011 Account Balance transfer, no activity since. Invalid parcel ID- Combined Lot with 601019 500364 Krentz ET AL, Kevin Michael 403 2011 577.39$ REASON:07/2011 Account Balance transfer, no activity since. Undeveloped Land Per Assessor Webpage 400228 WA State Dept of Fish & Wildlife 413 2013 1,248.00$ REASON:2013-Building sold/ Tore Down- incorrect amount sent to Land Title Company for pay off. Incomplete information to bill customer 400112 M.J. Scott Enterprisees LLC 413 2017 96.00$ REASON:2017 balance with no activity since. Building demploshed in 2016- Billing error in 2017 per notes on account Total Write off Amount 13,781.18$ FUND Write off per Fund 402 11,498.53$ 403 780.61$ 412 49.16$ 413 1,452.88$ (blank) Grand Total 13,781.18$ Mason County Agenda Request Form To: Board of Mason County Commissioners Item No. From: Stephanie Buhrman, Finance Manager Ext: Click or tap here to enter text. Department: Utilities & Waste Briefing: ☒ Action Agenda: ☒ Public Hearing: ☐ Special Meeting: ☐ Briefing Date(s): February 24, 2025, June 9, 2025 & June 16, 2025 Agenda Date(s): June 24, 2025 Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other (This is the responsibility of the requesting Department) Item: Mason County Public Works Utilities and Waste Management Water Leak Credit Policy Background/Executive Summary: Public Works proposed a formal policy to address water leak credits for residential and commercial customers who experience water leaks and promptly correct the situation. The policy’s primary objective is to establish guidelines and criteria for providing water leak credits to customers who can demonstrate they have a water leak that led to excessive consumption and promptly resolved the situation. Commissioners requested a recommended “threshold” to include in the policy. Staff recommend the Deputy Director of Utilities and Waste Management be authorized to review and approve water leak credits up to 10,000 cubic feet (CF). Credits exceeding 10,000 CF would require review and approval by the Board of County Commissioners. Water leak credits may only be issued once every 3 years per property, with exceptions for extraordinary circumstances subject to approval by the Board of County Commissioners, to discourage frequent or recurring requests. Budget Impact: The policy will have a limited financial impact on the water utility funds revenue, as credits will only be issued under certain conditions and within reasonable limits. It will also reduce the likelihood of customers requesting large adjustments or disputing their water bills. Public Outreach: Upon approval, staff will proceed with an update of the county code. Additionally, the policy will be communicated to all customers via the county website, bill inserts, and other communication channels. Requested Action: Request the Board of Commissioners approve a resolution to adopt the Mason County Public Works Utilities and Waste Management Water Leak Credit Policy. Attachment(s): 1. Resolution 2. Exhibit A Policy RESOLUTION NUMBER 2025-____ A RESOLUTION ADOPTING THE MASON COUNTY PUBLIC WORKS UTILITIES AND WASTE MANAGEMENT WATER LEAK CREDIT POLICY WHEREAS, Mason County Public Works Utilities and Waste Management has developed a Water Leak Credit Policy to ensure fair and consistent treatment of residential and commercial customers who experience significant, unintentional water leaks resulting in unusually high- water usage; and WHEREAS, the policy establishes clear eligibility criteria, documentation requirements, and administrative procedures for granting credits, while encouraging timely repairs and responsible water usage; and WHEREAS, the Board of County Commissioners finds it in the public interest to formally adopt this policy to provide financial relief for qualifying water customers while maintaining utility accountability; NOW, THEREFORE, BE IT RESOLVED, by the Board of Mason County Commissioners that the Water Leak Credit Policy, attached hereto as Exhibit A, for Public Works Utilities and Waste Management, is hereby adopted and shall become effective immediately. ADOPTED this ___ day of _________, 2025. ATTEST: ______________________________ McKenzie Smith, Clerk of the Board APPROVED AS TO FORM: ______________________________ Tim Whitehead, Ch. Deputy Prosecuting Attorney BOARD OF COUNTY COMMISSIONERS MASON COUNTY, WASHINGTON __________________________________ Sharon Trask, Chair __________________________________ Pat Tarzwell, Vice __________________________________ Randy Neatherlin, Commissioner EXHIBIT A MASON COUNTY PUBLIC WORKS UTILITIES AND WASTE MANAGEMENT WATER LEAK CREDIT POLICY Adopted by Resolution No. 2025-____ Effective: June 24, 2025 I. Purpose: This policy establishes guidelines for offering water leak credits to residential and commercial customers within Mason County Public Works Utilities and Waste Management service areas. The policy provides a process for granting credits to customers who experience significant water leaks that result in unusually high-water consumption, ensuring fair treatment while maintaining accountability for water usage. II. Eligibility for Water Leak Credits: 1. A water leak credit will be granted when a customer experiences a significant water leak beyond their control, leading to a substantial increase in water consumption. 2. To qualify for a credit, the customer must provide sufficient evidence of the leak, which may include: o Receipts for leak repairs. o A professional plumber's assessment. o A documented inspection confirming the leak and its resolution. 3. The water leak credit will apply only to the portion of the bill resulting from the leak, not the entire water bill. III. Leak Reporting Process: 1. Customers must notify the Public Works Finance Department of a water leak as soon as it is detected and before the end of the applicable billing cycle. 2. A formal request for a water leak credit must be submitted within 30 days from the date the leak is discovered or repaired (whichever is applicable). 3. The department will review the request, along with all supporting documentation, to determine eligibility for the credit. IV. Calculation of Water Leak Credit: 1. The credit will be calculated based on the difference between the customer’s average water consumption over a designated period (e.g., the previous 12 months) and the consumption during the period in which the leak occurred. 2. The credit will only apply to the excess water usage resulting from the leak. 3. The Deputy Director of Utilities and Waste Management is authorized to review and approve water leak credits up to 10,000 cubic feet (CF). Credits exceeding 10,000 CF require review and approval by the Board of County Commissioners. V. Leak Repair Requirements: 1. Customers must demonstrate that the leak has been repaired before a credit is issued. 2. The repair must be completed within a reasonable timeframe (e.g., 30 days) after the customer discovers the leak. 3. Proof of repair must be provided, such as an invoice from a licensed plumber or documentation confirming the leak’s resolution. VI. Limitations on Credit: 1. Water leak credits are limited to once every three (3) years per property, with exceptions for extraordinary circumstances subject to approval by the Board of County Commissioners, to discourage frequent or recurring requests. 2. Leaks occurring due to property neglect or preventable issues (such as failure to maintain plumbing systems) will not be eligible for credits. VII. Policy Administration: • The Public Works Finance Department is responsible for administering the water leak credit policy, including processing requests, reviewing supporting documentation, and determining eligibility. • The policy will be reviewed annually to assess its effectiveness and make any necessary adjustments. VIII. Implementation: This policy is effective immediately upon adoption by the Board of Commissioners. The Public Works Finance Department will communicate the policy to all customers through appropriate channels, including bill inserts, the county website, and other public communications. Dear Mayor Wheeler, This letter is to express our appreciation for having met on May 15th and beginning an open discussion on the city’s request for Belfair sewer service. We believe it was a good start to continued conversations. The second purpose is to state key meeting takeaways and lay out the next steps, so together we can determine whether providing sewer service is of mutual beneflt. KEY TAKEAWAYS 1. The county and city identifled the need to have a map of the proposed service area. It is generally understood that we are discussing only the southernmost portion of the Puget Sound Industrial Area (PSIC). 2. The city requested 0.165 MGD of capacity. It is expected the initial fiow to be zero and gradually increase to 0.165 over a 20-year plus period. 3. City fiow may remain at zero for several years given the fact that water and road infrastructure are also needed to support growth. 4. The county conflrmed the sewer facility has capacity but will require phased capital improvements and permit revisions to accommodate any growth. 5. The county expressed concern that providing sewer service to Bremerton will create harmful economic competition. Belfair generates signiflcant sales tax revenue for Mason County and the county wants that revenue to grow rather than diminish. 6. The city conflrmed that although zoned “industrial”, there is nothing prohibiting permitting some commercial development within the area. 7. The county and city discussed possible growth scenarios, economic impacts and ways to offset negative impacts. None were identifled and further conversation is needed. 8. The county presented ideas on the “fair share” for connecting to the sewer. 9. The city acknowledged paying their fair share, including connection fees, monthly rates, any strength charges, and out of service area fees. The city described similar arrangements they have with other entities. 10. The city and county have need to further discuss what “fair share” means. 11. The city stated they expect to own, operate and maintain the system constructed within Bremerton. 12. The county expressed the need to better identify environmental concerns and potential liabilities that may come from serving Bremerton. In concluding our May 15th meeting, we discussed the beneflt of gathering additional stakeholders to gain a better understanding of their interests and concerns. We propose flnding a meeting date in mid-July and inviting representatives from: Squaxin, Skokomish, and Suquamish Tribes The Port of Bremerton Kitsap County Commission (Others?) Thank you again, and we look forward to scheduling our next meeting. Sincerely,