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2025/06/10 - Regular Packet
Board of Mason County Commissioners Draft Meeting Agenda Commission Chambers 411 N 5th St, Shelton, WA 98584 June 10, 2025 9:00 a.m. June 10.2 Commission meetings are live streamed at http://www.masonwebtv.com/ Regular Commission business meetings will be held in-person and via Zoom. Please click the Zoom meeting link posted on the Mason County homepage and use the “raise hand” feature to be recognized by the Chair to provide comment and testimony. Public comment and testimony can be provided in-person, via e-mail at msmith@masoncountywa.gov; mail in to the Commissioners’ Office at 411 N 5th St, Shelton, WA 98584; or call (360) 427- 9670 ext. 419. If you need to listen to the Commission meeting via telephone, please provide your telephone number to the Commissioners’ Office no later than 4:00 p.m. the Friday before the meeting. 1. Call to Order 2. Pledge of Allegiance 3. Roll Call 4. Correspondence and Organizational Business 4.1 Correspondence 5. Open Forum for Citizen Input Please see above options to provide public comment; 3 minutes per person, 15-minute time limit. 6. Adoption of Agenda Items appearing on the agenda after “Item 10. Public Hearings” may be acted upon before 9:15 a.m. 7. Approval of Minutes – May 19 and June 2, 2025 Briefing Minutes; May 27, 2025 Regular Meeting Minutes; and June 2, 2025 Special Meeting Minutes 8. Approval of Action Agenda Items listed under “Action Agenda” may be enacted by one motion unless a Commissioner or citizen requests an item be removed from the Action Agenda and considered a separate item. 8.1 Approval of Warrants and Treasurer Electronic Remittances Claims Clearing Fund Warrant # 8112815-8113091 $1,142,616.32 Direct Deposit Fund Warrant # 116467-116875 $ 967,573.12 Salary Clearing Fund Warrant # 7008908-7008934 $ 655,631.90 Treasurer Electronic Remittance $1,955,989.59 8.2 Approval of the Resolution appointing Brittany Pearson to serve as Mason County Treasurer until the next General Election, effective July 1, 2025. 8.3 Approval of the Mason Matters contract to monitor the health status of the community in the amount of $75,000 from January 1, 2025, to December 31, 2025. 8.4 Approval of the Resolution authorizing the purchase of a minivan for the Mobile Outreach Expansion Program for an amount not to exceed $35,000. 8.5 Approval of the four (4)-year Interlocal Agreement with Kitsap County to continue providing residential household hazardous waste collection and disposal for Mason County and approval to sign the optional amendment to extend the agreement for an additional four (4) years. 8.6 Approval of the Resolution for County Road Project (CRP) No. 2068 for the Cloquallum Road improvement project from milepost 6.6 to milepost 7.8 and CRP No. 2069 for the Bear Creek Dewatto culvert replacements at milepost 6.18, 7.43, and 7.94; and approval for the County Engineer to advertise, set bid opening dates and times, and award contracts; and approval for the County Engineer and/or Chair to sign all pertinent documents related to these projects. 8.7 Approval of the Resolution declaring intent to establish the Island Lake, Lake Management District (LMD) # 1 and to set a Public Hearing on the formation of the proposed LMD on Tuesday, July 22, 2025, at 9:15 a.m. 8.8 Approval to temporarily move Detective Sergeant Jeff Rhoades into the Chief Criminal Deputy position at Range 47 Step 8 effective June 1, 2025; and approval of out-of-class pay for Chief Criminal Deputy Jason Dracobly for temporarily serving as the Undersheriff effective June 1, 2025. 8.9 Approval to create, post, and fill one Full-Time Employee (FTE) Juvenile Detention Officer position. 8.10 Approval of the State Homeland Security Program (SHSP) FY-22 Grant Contract # E23-098 amendment for an additional $10,375. 8.11 Approval to create, post, and fill a .5 FTE Seasonal Maintenance position within the Facilities Department. 8.12 Approval to appoint Earendil Stargard and Isaiah Johnston to the Planning Advisory Commission (PAC) for terms expiring June 10, 2029. 9. Other Business (Department Heads and Elected Officials) 10. 9:15 a.m. Public Hearings and Items Set for a Certain Time Please see above options to provide public testimony. 10.1 Public Hearing to consider the Resolution adopting the Americans with Disabilities Act (ADA) Transition Plan for Public Right-of-Way. Staff: Mike Collins 11. Board’s Calendar and Reports 12. Adjournment MASON COUNTY TO: Board of Mason County Commissioners Reviewed FROM: Kariann Rutledge Ext. 380 DEPARTMENT: Support Services Action Agenda DATE: June 10th, 2025 No. 4.1 ITEM: Correspondence 4.1.1 Received letter from Busch Law Firm PLLC Regarding AT&T Fiber Acquisition in Mason County. 4.1.2 Received Application from Kerry Myers for the Lodging Tax Advisory Committee. Attachments: Originals on file with the Clerk of the Board. 22500 64th Place SE, Suite 130 Issaquah, WA 98027 www.wirelesscounsel.com (Fax) 206.219.6717 SEATTLE LOS ANGELES ATLANTA DENVER PORTLAND BEND May 23, 2025 Sharon Trask Chair, Board of County Commissioners Mason County 411 North 5th Street Shelton, WA 98584 RE: AT&T Fiber Acquisition in Mason County Dear Sir/Madam, This letter is to provide notice that our client, AT&T, has signed a purchase agreement to purchase substantially all of the Mass Markets fiber business of Lumen Technologies, Inc. and its affiliates (“Lumen”), which includes fiber assets and associated facilities that are located within the rights-of-way of Mason County. The proposed transaction was announced on May 21, 2025, and is proceeding with the relevant federal regulatory approvals. We expect the transaction to close in the first half of 2026. In the interim, we seek your assistance obtaining rights to access and occupy rights-of-way within Mason County to enable the continued operation of the transferred Lumen assets as currently conducted, as well as the ability to extend fiber service within your community. Our goal is to complete this process before the transaction closes. We look forward to working with you, as we share the common objective of ensuring that the existing Lumen assets subject to the transaction are properly authorized at the time of closing and may continue to be operated in a similar manner. Liz Walker will contact you soon to discuss next steps. I have attached a Letter of Authorization from AT&T, authorizing our team to discuss this matter on AT&T’s behalf. We thank you in advance for your assistance. Very truly yours, Richard J. Busch Attorney rich.busch@wirelesscounsel.com 425-458-3940 Received 5/23/2025 Commissioners Randy Neatherlin, Sharon Trask and Pat Tarzwell. Mark Neary, McKenzie Smith John D. Mason AVP-Senior Legal Counsel AT&T Legal Department 208 S. Akard Suite 2921 Dallas, TX 75202 T: 210-542-1594 jm6361@att.com att.com May 19, 2025 RE: Letter of Authorization – Busch Law Firm PLLC Sir or Madam: Please accept this letter as authorization for Busch Law Firm PLLC to represent and serve as an authorized contact for AT&T Inc. and its affiliates with respect to agreements, authorizations, and proceedings supporting AT&T’s proposed transaction with Lumen Technologies, Inc., and its affiliates, for certain fiber optic cable network facilities in the states of Washington, Oregon, and Idaho. Thank you for your cooperation and assistance. If you have any questions, please do not hesitate to contact me. Respectfully, John D. Mason AVP, Senior Legal Counsel AT&T Legal Department Entry #: 36 - Lodging Tax Advisory Committee (LTAC)Status: Submitted Submitted: 5/30/2025 12:18 PM Advisory Board Name: Lodging Tax Advisory Committee (LTAC) Name: Kerry Myers Today's Date: 5/30/2025 Address Voting Precinct: Phone ( Email Community Service: -Hood Canal Improvement Club, President -McReavy House, Steward -Fjordin Crossin (Hoodsport, WA), Community Event Employment: -North Mason Chamber of Commerce -Be The Traveler Concierge, Property Management What do you perceive is the role or purpose of this advisory board? -Collaborate with fellow committee members re: lodging tax allocation and distribution to the community -Share our hospitality, tourism and professional expertise -Share our community connectedness and outreach within Mason County What interest or skills do you wish to offer this advisory board? -Marketing and Communication -25 years of community connectedness -Vacation rental and hospitality background -North Chamber of Commerce representation List any financial, professional, or voluntary affiliations that could create a potential conflict of interest: None Required Training: Participation is dependent on attending certain trainings such as the Open Public Meetings Act (OPMA) and Public Records Act (PRA) trainings at no cost to you. Will you be able to attend such trainings? Yes or No: Yes How much time can you commit to this advisory board: Quarterly, Monthly Are you a U.S. citizen and Mason County resident? Yes *For Civil Service applications ONLY, what is your political party? Republican Received 06/02/2025Comissioners Randy Neatherlin, Sharon Trask and Pat Tarzwell.Travis Adams, Mckenzie Smith Board of Mason County Commissioners’ Briefing Minutes Mason County Commission Chambers, 411 N 5th Street, Shelton, WA 98584 May 19, 2025 | Page 1 of 2 Week of May 19, 2025 Monday, May 19, 2025 9:00 A.M. Closed Session – RCW 42.30.140(4) Labor Discussion Commissioners Neatherlin, Tarzwell, and Trask met in closed session for labor negotiation from 9:00 a.m. to 10:00 a.m. Mark Neary, Christopher Pinkston, Cabot Dow, and Lindsey Smith were also in attendance. 10:00 A.M. Economic Development Council – Kevin Shutty Commissioners Neatherlin, Tarzwell, and Trask were in attendance. • Kevin presented the Mason County Target Industry Sector Study. Key topics included approach overview, selection criteria, occupational considerations, target industry clusters, boundary -spanner supply chain gaps, industry sector-specific gaps, forest products (FP) snapshot, fastest-growing list for FP sector reps, agriculture and aquaculture (AA) snapshot, fastest-growing list for AA sector reps, manufacturing (M) snapshot, fastest-growing list for M sector reps, healthcare and social services (HSS) snapshot, fastest-growing list for HSS sector reps, accommodations and food service (AFS) snapshot, fastest-growing list for AFS sector reps, Mason EDC implementation rules, and proposed actions. 10:30 A.M. WSU Extension – Dan Teuteberg & Heidi Steinbach Commissioners Neatherlin, Tarzwell, and Trask were in attendance. • Heidi discussed the Noxious Weed Program and requested changing the .5 Extra Help position to a 1.0 full-time permanent position for an additional $27,370 in 2026. 10:40 A.M. Community Development – Kell Rowen Commissioners Neatherlin, Tarzwell, and Trask were in attendance. • Kell discussed amending Mason County Code Chapter 5.18 – Temporary Outdoor Public Events (TOPE). Commissioners would like to have this item move forward as a two-part Public Hearing. 10:50 A.M. Public Health – David Windom Commissioners Neatherlin, Tarzwell, and Trask were in attendance. • Ian Tracy shared the Washington State Department of Health (DOH) Shellfish Growing Area Annual Report (GAAR). Highlights include Oakland Bay had 77 acres upgraded from prohibited to conditionally approved on the south end and two stations in threatened status on the north end, Hood Canal no. 6 has a threatened station on the north end of Hoodsport, Stretch Island has a new threatened section, and Annas Bay conditional area closure criteria is now less restrictive and an upgrade of 245 acres from conditionally approved to approved. • Melissa Casey discussed the five-year Local Homeless Housing Plan Facilitator contract with View Community Advisors, Inc. for $120,000. Approved to move forward. 11:00 A.M. BREAK 11:15 A.M. Public Works – Loretta Swanson Utilities & Waste Management Commissioners Neatherlin, Tarzwell, and Trask were in attendance. • Tina “Lovejoy” Schaefer discussed Road Vacation no. 422 and provided the Hearing Examiner’s recommendation. Approved to move forward. • Loretta discussed the grant submitted for “Safe Streets 4 All” and discussed a Resolution showing Mason County’s commitment. Approved to move forward. 11:30 A.M. Central Services – Mark Neary Commissioners Neatherlin, Tarzwell, and Trask were in attendance. Board of Mason County Commissioners’ Briefing Minutes Mason County Commission Chambers, 411 N 5th Street, Shelton, WA 98584 May 19, 2025 | Page 2 of 2 • Nichole Wilston discussed the ownership of the Paul Bunyan and Babe the Blue Ox statues. Cmmr. Neatherlin requested a ninety (90) day revision for reversal if the County is unable to register the statues. Approved to move forward. • Jennifer Beierle shared the availability of funds eligible uses of the state Community Development Block Grant (CDBG). Approved to move forward. • Jennifer discussed the requests for supplemental appropriations and amendments to the 2025 Budget. The net total of adjustments to 2025 authorized expenditure appropriations in the General Fund is an increase of $152,685; and the net total of adjustments to 2025 authorized expenditure appropriations in funds other than the General Fund is a decrease of $29,707. • Jennifer shared Island Lake Management District has received the necessary signatures to move forward. • Mark provided the Human Resources (HR) recommendation report which highlights strategies to address leadership gaps, structural inefficiencies, employee dissatisfaction, and labor relations issues. Also included is a recommendation for the HR Director interview process. • Mark shared the Mason County Treasurer nomination from the Mason County Democrats who have selected Brittany Pearson as their nominee for consideration. Approved to move forward. • Mark discussed the path forward for determining the process for open County Administrator position . Commissioners recommended Travis Adams as interim. Mark recommended a defined timeline, a decided process to fill the position permanently, and an employment agreement. • Commissioners discussed appointing Roger Lewis to the Housing Authority. • Mark shared that there are five applicants to interview for the HR Director position. Monday, May 19, 2025 9:00 A.M. Pre-Budget Utility Rate Workshop Commissioners Neatherlin, Tarzwell, and Trask were in attendance. • Loretta shared the preliminary utility budgets have been prepared for 2026. Topics included look ahead, reserves, future capital needs, maintenance activities, operating costs, and controlling the operating costs. • Stephanie presented the rate scenario tables for North Base Case Inlet, Belfair Sewer, Rustlewood Sewer, Rustlewood Water, and Beards Cove Water. Each table included five different scenarios with the staff recommended scenario. Additional spreadsheets showed assumptions regarding new connections, interest rates, capital improvements, and collectability for a ten -year projection period as well as the potential impact to the Belfair Sewer Fund if .09 funds are no longer available. Respectfully submitted, _________________________ McKenzie Smith, Clerk of the Board BOARD OF MASON COUNTY COMMISSIONERS Sharon Trask, Pat Tarzwell, Randy Neatherlin, Chair Vice-Chair Commissioner Board of Mason County Commissioners’ Briefing Minutes Mason County Commission Chambers, 411 N 5th Street, Shelton, WA 98584 June 2, 2025 | Page 1 of 2 Week of June 2, 2025 Monday, June 2, 2025 9:00 A.M. Closed Session – RCW 42.30.140(4) Labor Discussion Commissioners Neatherlin, Tarzwell, and Trask met in closed session for labor negotiation from 9:00 a.m. to 10:00 a.m. Christopher Pinkston, Cabot Dow, and Lindsey Smith were also in attendance . 10:00 A.M. Planning Advisory Commission Interviews Commissioners Neatherlin, Tarzwell, and Trask were in attendance via Zoom. • Commissioners interviewed Earendil Stargard for the Planning Advisory Commission (PAC). 10:20 A.M. Community Development – Kell Rowen Commissioners Neatherlin, Tarzwell, and Trask were in attendance via Zoom. • Kell shared discussed the additional amendments to Mason County Code Chapter 5.18 Temporary Outdoor Public Events (TOPE). A Public Hearing could be held on both Tuesday, July 8, 2025, and Tuesday, July 22, 2025 at 9:15 a.m. Tabled. • Kell discussed the open Permit Planning position. Approved to move forward. 10:40 A.M. Public Health – David Windom Commissioners Neatherlin, Tarzwell, and Trask were in attendance via Zoom. • David provided an update on Foundational Public Health Services funding (FPHS) and the elimination of certain categories of funding. • David shared the contract with Mason Matters for $75,000 to continue monitoring the health status of the community. Approved to move forward. • David discussed the opioid settlement fund. • David shared there have been over 1,000 downloads for the United We Care mental health app pilot project and staff are learning the best outreach options for individuals. • David shared the Resolution authorizing the purchase of a minivan for the Mobile Outreach Expansion Program. Approved to move forward. • Ian Tracy discussed code enforcement and complaints received regarding the timeline and limited ability of staff to effect change on properties with significant challenges. Options include increasing the Hearing Examiner fund or creating an abatement fund. • Ian shared that the Board of Health appointed Dave Killoran to the On -Site Sewage Advisory Committee. 11:15 A.M. Public Works – Loretta Swanson Utilities & Waste Management Commissioners Neatherlin, Tarzwell, and Trask were in attendance via Zoom. • Richard shared the Interlocal Agreement with Kitsap County to continue providing residential household hazardous waste collection and disposal for Mason County. Approved to move forward. • Mike Collins shared County Road Project (CRP) No. 2068 for the Cloquallum Road improvement project from milepost 6.6 to milepost 7.8 and CRP No. 2069 for the Bear Creek Dewatto culvert replacements at milepost 6.18, 7.43, and 7.94. Approved to move forward. 11:30 A.M. Central Services – Jennifer Beierle Commissioners Neatherlin, Tarzwell, and Trask were in attendance via Zoom. • Jennifer Beierle shared the Resolution to declare intent by the Board of County Commissioners to establish Island Lake Management District (LMD) 1. 36% of property owners have signed, the requirement is 20%. A Public Hearing will be held Tuesday, July 8, 2025, at 9:15 a.m. Notification will be sent to all property owners. • Commissioners discussed the interim County Administrator and County Administrator position . Cmmr. Trask spoke with Sheriff Spurling and Undersheriff Adams about appointing Travis Adams as interim County Administrator. Approved to move forward. Board of Mason County Commissioners’ Briefing Minutes Mason County Commission Chambers, 411 N 5th Street, Shelton, WA 98584 June 2, 2025 | Page 2 of 2 Respectfully submitted, _________________________ McKenzie Smith, Clerk of the Board BOARD OF MASON COUNTY COMMISSIONERS Sharon Trask, Pat Tarzwell, Randy Neatherlin, Chair Vice-Chair Commissioner Board of Mason County Commissioners Proceedings Commission Chambers 411 N 5th St, Shelton, WA 98584 May 27, 2025 1. Call to Order – The Chairperson called the regular meeting to order at 9:00 a.m. 2. Pledge of Allegiance – Mark Neary led the flag salute. 3. Roll Call – Present: Present: Commissioner District 1 – Randy Neatherlin; Commissioner District 2 – Pat Tarzwell; Commissioner District 3 – Sharon Trask. 4. Correspondence and Organizational Business 4.1 Correspondence 4.1.1 Squaxin Island Legal Department sent notice regarding Island Enterprises Retail LLC operating a temporary or “pop-up” marijuana business location for certain special events occurring at Salish Cliffs Golf Club. 4.1.2 Advisory Board applications were received from the following: Trusten Brown for the Housing Authority, Isaiah Johnston and Earendil Stargard for the Planning Advisory Commission. 4.1.3 Washington State Liquor and Cannabis Board sent in the following: special occasion license for Kristmas Town Kiwanas and Hood Canal Salmon Enhancement Group and liquor license application for the Lake Cushman Store. 4.1.4 Federal Energy Regulatory Commission sent in a letter regarding the Owner’s Dam Safety Program External Auditor’s Resumes for the Cushman, Nisqually River, Cowlitz River, and Wynoochee Hydroelectric Projects and Tailrace Monitoring Report – Article 418. 4.1.5 Phil Wolff sent in a letter concerning the Belfair sewer extension and community impact. 4.2 Mark Neary read the Lodging Tax Advisory Committee Vacancy news release. 5. Open Forum for Citizen Input No citizen input. 6. Adoption of Agenda Cmmr. Tarzwell/Neatherlin moved and seconded to adopt the agenda as published. Motion carried unanimously. Neatherlin-aye; Tarzwell-aye; Trask-aye. 7. Approval of Minutes Cmmr. Neatherlin/Tarzwell moved and seconded to adopt the May 12 and 19, 2025 Briefing Minutes and May 13, 2025 Regular Minutes as presented. Motion carried unanimously. Neatherlin-aye; Tarzwell-aye; Trask-aye. 8. Approval of Action Agenda 8.1 Approval of Warrants and Treasurer Electronic Remittances Claims Clearing Fund Warrant # 8112680-8112814 $1,592,010.92 8.2 Approval of the agreement with Evergreen Treatment Services (ETC) to provide medication for opioid use disorder (MOUD) treatment services to be compliant with the Department of Justice (DOJ) settlement agreement. May 27, 2025 Regular Minutes | Page 2 of 3 8.3 Approval for the Chair to sign the letter to the County Road Administration Board (CRAB) to return Rural Arterial Program (RAP) grant funding for County Road Project (CRP) 2042 for the Shelton Valley Road culvert replacement project from milepost 1.94 to milepost 2.06. 8.4 Approval of the Resolution for CRP 2067 for the Lynch Road culvert replacement project at milepost 2.27 and approval for the Public Works County Engineer to advertise, set bid dates and times, and award contract, and approval for the County Engineer and/or Chair to sign all pertinent documents. (Exhibit A, Resolution No. 2025-033) 8.5 Approval of the 2024 Oath of Inventory. 8.6 Approval to appoint Duane Wilson to the Mason County Lodging Tax Advisory Committee (LTAC) as a Spender for a term expiring May 31, 2027. 8.7 Approval of the Memorandum of Understanding (MOU) with Teamsters Local 252 representing Probation to include bilingual provision language. 8.8 Approval of the MOU with AFSCME Local 1504 to add Range 24 to the current 2023-2026 Collective Bargaining Agreement (CBA) pay scale. 8.9 Approval to set a Public Hearing for Tuesday, June 24, 2025 at 9:15 a.m. and Tuesday, July 8, 2025 at 9:15 a.m. to consider amendments to Mason County Code Chapter 5.18 Temporary Outdoor Public Events (TOPE). 8.10 Approval of the professional services contract with View Community Advisors Inc to be the facilitator for the 5-Year Local Homeless Housing Plan from May 1, 2025 through December 31, 2025. 8.11 Approval to accept the recommendation of the Hearing Examiner and grant accept the vacation of the right-of-way as petitioned, subject to conditions in the Findings of Fact, Conclusions of Law, and Recommendations of the Hearing Examiner for Road Vacation No. 422. (Exhibit B, Resolution No. 2025-034) 8.12 Approval to accept ownership of the Paul Bunyon and Babe the Blue Ox statues and their affixed trailers as gifted assets from the Mason County Historical Society. (Exhibit C, Resolution No. 2025-036) 8.13 Approval to set a Public Hearing for Tuesday, June 24 2025 at 9:15 a.m. to inform the citizens of the availability of funds and eligible uses of the Washington State Community Development Block Grant (CDBG) and receive comments on the proposed activities specifically funding the Community Action Council (CAC) of Lewis, Mason, and Thurston Counties, as well as receive comments on the 2022-2025 program. 8.14 Approval to set a Public Hearing for Tuesday, June 24 2025 at 9:15 a.m. to consider and approve supplemental budget requests and budget transfers to the 2025 budget. (Exhibit D, Resolution No. 2025-037) 8.15 Approval to appoint Sandra Petrich and Roger Lewis to the Mason County Housing Authority Board (HA) for five-year terms expiring May 27, 2030. 8.16 Approval of the MOU with AFSCME Local 1504 updating position titles and reclassing multiple positions within the Treasurer’s Office effective June 1, 2025. 8.17 Approval of the Resolution proclaiming Mason County’s ongoing commitment to reducing fatalities and series injury accidents on County-maintained roads. (Exhibit E, Resolution No. 2025-038) Cmmr. Neatherlin/Tarzwell moved and seconded to approve action items 8.1 through 8.17 with the removal of Item 8.9 for separate discussion and vote, language change on Item 8.11 to change the word from grant to accept, and the prior removal of Item 8.16. Motion carried unanimously. Neatherlin-aye; Tarzwell-aye; Trask-aye. Item 8.9 Cmmr. Tarzwell shared concerns around violating the United States Constitution and requested to research alternate wording and parameters. May 27, 2025 Regular Minutes | Page 3 of 3 Kell Rowen shared this is for events held on private property that is residentially or commercially zoned, not on public property where individuals have the right to assemble. Currently there is no zoning allowing these events, the updated language will allow individuals to host events that are not currently allowed. Ian Tracy added that, currently, regulations are backwards. Cmmr. Tarzwell requested to look at a different approach that will not violate the US Constitution, instead of dropping limitation to 250 rather find a way to change wording for commercial operations or money collected to apply the parameters, other times it will be allowed. Item 8.9 died for lack of motion. 9. Other Business (Department Heads and Elected Officials) Loretta Swanson, Public Works and Utilities and Waste Director, gave her thanks for Mark Neary and shared that he will be missed. 10. 9:15 a.m. Public Hearings and Items Set for a Certain Time Please see above options to provide public testimony. These options are available only while COVID-19 OPMA meeting restrictions are in place. No Public Hearings set for this time. 11. Board’s Calendar and Reports – The Commissioners reported on meetings attended the past week and announced their upcoming weekly meetings. 12. Adjournment – The meeting adjourned at 9:27 a.m. ATTEST: ____________________________ McKenzie Smith, Clerk of the Board BOARD OF COUNTY COMMISSIONERS MASON COUNTY, WASHINGTON _______________________________ Sharon Trask, Chair _______________________________ Pat Tarzwell, Vice-Chair ________________________________ Randy Neatherlin, Commissioner Board of Mason County Commissioners Proceedings Commission Chambers 411 N 5th St, Shelton, WA 98584 June 2, 2025 1. Call to Order – The Chairperson called the special meeting to order at 12:01 p.m. 2. Travis Adams led the pledge of allegiance. 3. Roll Call – Present: Commissioner District 1 – Randy Neatherlin; Commissioner District 2 – Pat Tarzwell; Commissioner District 3 – Sharon Trask. 4. Public Comment No public comment. 5. Approval of Action Agenda Items listed under “Action Agenda” may be enacted by one motion unless a Commissioner or citizen requests an item be removed from the Action Agenda and considered a separate item. 5.1 Approval to appoint Travis Adams as the interim County Administrator. Cmmr. Tarzwell/Neatherlin moved and seconded to approve appointing Travis Adams as the interim County Administrator. Motion carried unanimously. Neatherlin-aye; Tarzwell-aye; Trask-aye. 5.2 Approval to post, interview, and hire for the County Administrator position. Cmmr. Tarzwell/Trask moved and seconded to approve posting, interviewing, and hiring for the County Administrator position. Motion carried. Neatherlin-nay; Tarzwell-aye; Trask-aye. Cmmr. Neatherlin shared that he does not believe the County Administrator position is needed. Cmmr. Tarzwell and Cmmr. Trask shared their support of the County Administrator position. 6. Adjournment – The meeting adjourned at 12:08 p.m. ATTEST: ____________________________ McKenzie Smith, Clerk of the Board BOARD OF COUNTY COMMISSIONERS MASON COUNTY, WASHINGTON _______________________________ Sharon Trask, Chair _______________________________ Pat Tarzwell, Vice-Chair ___________________________ Randy Neatherlin, Commissioner Mason County Agenda Request Form To: Board of Mason County Commissioners Item No. 8.1 From: Kariann Rutledge Ext: 380 Department: Central Services Briefing: ☐ Action Agenda: ☒ Public Hearing: ☐ Special Meeting: ☐ Briefing Date(s): Click or tap here to enter text. Agenda Date(s): June 10, 2025 Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other (This is the responsibility of the requesting Department) Item: Approval of Warrants & Treasurer Electronic Remittances Claims Clearing Fund Warrant # 8112815-8113091 $ 1,142,616.32 Direct Deposit Fund Warrant # 11 6467-116875 $ 967,573.12 Salary Clearing Fund Warrant # 7008908-7008934 $ 655,631.90 Treasurer Electronic Remittance $ 1,955,989.59 Macecom 05.06.25 $ 241,053.79 Macecom 05.06.25 $ 208.07 Mental Health 05.09.25 $ 86,399.77 Dispute Resolution Surcharge 05.09.25 $ 1,455.00 Mental Health Transfer Out 05.07.25 $ 46,720.88 Jail 05.07.25 $ 46,720.88 2013 LTGO BOND B INTEREST 05.30.25 $ 22,605.85 LTGO REF BD ’17 NORTH BAY INT 05.30.25 $ 64,087.50 Mental Health Transfer Out 05.07.25 $ 89,993.01 Therapeutic Courts 05.07.25 $ 89,993.01 CURRENT EXPENSE 05.30.25 $ 50.91 ROAD DIV—CURRENT EXPENSE 05.30.25 $ 5.06 Veterans Assistance 05.30.25 $ 0.67 COUNTY ROAD 05.30.25 $ 50.51 MENTAL HEALTH 05.30.25 $ 1.09 MASON COUNTY PUBLIC WORKS LOCAL BOND 05.30.25 $ 944,000.00 MASON COUNTY LTGO REF BD, 2021 INT 05.30.25 $ 15,673.20 REET 1/DEBT SERVICE 05.30.25 $ 0.00 MC LTGO REFUNDING BD INT 2020A 05.30.25 $ 11,564.27 MC LTGO REFUNDING BD PRIN 2020A 05.30.25 $ 0.00 MC LTGO REFUNDING BD INT 2020A 05.30.25 $ 28,323.52 C.E. 05.14.25 $ 5,597.00 TRIAL COURT IMPROVEMENT 05.14.25 $ 5,597.00 MASON COUNTY LANDFILL (BRINK’S) 05.19.25 $ 1,035.43 Mental Health Transfer Out 05.07.25 $ 18,709.89 Prosecutor 05.07.25 $ 18,709.89 Mental Health Transfer Out 05.07.25 $ 14,337.50 Juvenile Probation 05.07.25 $ 14,337.50 MASON COUNTY LTGO REF BD, 2020 B INT 05.30.25 $ 13,316.89 DEPT OF COMMERCE BELFAIR SEWER EXT-PRIN 05.30.25 $ 162,295.55 DEPT OF COMMERCE BELFAIR SEWER EXT-INT 05.30.25 $ 13,145.95 Background/Executive Summary: The Board approved Resolution no. 80-00 Payment of Claims Against County: Procedure Authorizing Warrant Issue and Release Prior to Board Claim Approval. Mason County Code 3.32.060(a) requires that the Board enter into the minutes of the County Commissioners the approval of claims listing warrant numbers. Claims Clearing YTD total $ 20,163,254.94 Direct Deposit YTD total $ 9,752,378.55 Salary Clearing YTD total $ 9,799,303.69 Treasurer Remittance YTD total $ 9,870,816.62 Budget Impact (amount, funding source, budget amendment, etc.): See above. Public Outreach: N/A Requested Action: Approval of the aforementioned Claims Clearing Fund, Direct Deposit Fund, Salary Clearing Fund, and Treasurer Electronic Remittance warrants. Attachment(s): Originals on file with Financial Services and the Treasurer’s Office; copies on file with the Clerk of the Board Mason County Agenda Request Form To: Board of Mason County Commissioners Item No. 8.2 From: McKenzie Smith Ext: 589 Department: Central Services Briefing: ☒ Action Agenda: ☒ Public Hearing: ☐ Special Meeting: ☐ Briefing Date(s): May 19, 2025 Agenda Date(s): May 27, 2025 Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other (This is the responsibility of the requesting Department) Item: Mason County Treasurer Appointment Background/Executive Summary: Current Mason County Treasurer, Lisa Frazier, announced her retirement effective July 1, 2025. On May 13, 2025, the Mason County Democrats submitted a letter of nomination to fulfill the remaining term of Treasurer, selecting Brittany Pearson as their nominee. The Board of County Commissioners are authorized by state statute to appoint a successor to serve as Mason County Treasurer until the next General Election. Budget Impact (amount, funding source, budget amendment, etc.): N/A Public Outreach: N/A Requested Action: Approval of the Resolution appointing Brittany Pearson to serve as Mason County Treasurer until the next General Election, effective July 1, 2025. Attachment(s): Resolution Letter Resolution No. APPOINTMENT OF THE MASON COUNTY TREASURER WHEREAS, the current Mason County Treasurer has announced their retirement effective July 1, 2025; and, WHEREAS, the Board of County Commissioners of Mason County are authorized by state statute to appoint a successor to serve as Mason County Treasurer until the next General Election; and, WHEREAS, the Commissioners have received a letter of nomination from the Mason County Democrats putting forth three names, of those three names the Mason County Democrats recommended selecting Brittany Pearson as their nominee of choice; and, WHEREAS, the Commissioners have decided on such appointee and announced the appointment in an Open Public Meeting on Tuesday, May 27, 2025; and, WHEREAS, documentation of such appointment is both necessary and desirable; and, NOW, THEREFORE, BE IT RESOLVED, that the Board of County Commissioners of Mason County hereby appoint Brittany Pearson to serve as Mason County Treasurer until the next General Election, effective July 1, 2025. DATED this day of _____________, 2022. ATTEST: ________________________________ McKenzie Smith, Clerk of the Board APPROVED AS TO FORM: ________________________________ Tim Whitehead, Chief Deputy Prosecuting Attorney BOARD OF COUNTY COMMISSIONERS MASON COUNTY, WASHINGTON ___________________________________ Sharon Trask, Chair ___________________________________ Pat Tarzwell, Vice-Chair ___________________________________ Randy Neatherlin, Commissioner PO Box 1272, Shelton WA 98584 Web site: www.masoncountywademocrats.org May 13, 2025 Mason County County Commissioners Dear Commissioners, The retirement of County Treasurer Lisa Frazier will require a replacement. Per State law, the Mason County Democrats respectfully submit 3 candidates for your consideration, Brittany Pearson, John Piety and Ross Gallagher. However, we strongly endorse Brittany Pearson who has long and successful experience in the Mason County Treasurer’s office. We have solicited applicants from the community and recommendations from the incumbent Treasurer. We are confident that Ms. Pearson will do a great job. On behalf of the Mason County Democrats, thank you for your consideration. Resumes are available on request. Sincerely, Marilyn Corrigan, Chair, Mason County Democrats Mason County Agenda Request Form To : Board of Mason County Commissioners Item No. 8.3 From: David Windom Ext: 260 Department: Choose an item. Briefing: ☒ Action Agenda: ☒ Public Hearing: ☐ Special Meeting: ☐ Briefing Date(s): 2 June 2025 Agenda Date(s): Click or tap here to enter text. Internal Review: ☐ Finance ☐ Human Resources ☒ Legal ☐ IT ☒ Risk ☐ Other (This is the responsibility of the requesting Department) Item: Mason Matters Contract Background/Executive Summary: Mason County has supported Mason Matters in the past and is willing to continue to support the valuable efforts of Mason Matters. A proposed contract is enclosed, which mirrors the last contract Budget Impact (amount, funding source, budget amendment, etc.): $75,000 Public Health Assistance Fund Public Outreach: Briefing and Action Agenda Requested Action: Approve Attachment(s): Contract 1 MASON COUNTY PROFESSIONAL SERVICES CONTRACT CONTRACT ID 2025 MM This CONTRACT is made and entered into by and between Mason County, hereinafter referred to as "COUNTY" and Mason Matters, hereinafter referred to as "CONTRACTOR.” Contracted Entity Mason Matters Address PO Box 1150 City, State, Zip Code Shelton, WA 98584 Phone 360-227-2107 Primary Contact: Name, Title Lydia Buchheit, Mason Matters Board Secretary/Treasurer Primary Contact: E-mail masonmatters1@gmail.com Washington State UBI# 601-999-453 Federal EIN 91-2078385 DUNS Number 146380899 Total Award/Contract Value $25,000 $75,000 Funding Source State Public Health Assistance Fund Federal None Contract Term Duration July 1, 2023 – June 30, 2024 January 1, 2025 to December 31, 2025 County Contract Contact: Dave Windom, Director of Public Health and Human Services County Contact Email: dwindom@masoncountywa.gov County Contact Phone: 360-427-9670 ext. 260 Exhibits incorporated into this Personal Service Contract by reference Exhibit A: Scope of Work B: Compensation C: Insurance Requirements General Conditions Scope of Services: CONTRACTOR agrees to provide COUNTY the services and any materials as set forth as identified in "Exhibit A Scope-of-Services," during the CONTRACT period. No material, labor or facilities will be furnished by COUNTY, unless otherwise provided for in the CONTRACT. Term: Services provided by CONTRACTOR prior to or after the term of this CONTRACT shall be performed at the expense of CONTRACTOR and are not compensable under this CONTRACT unless both parties hereto agree to such provision in writing. The term of this CONTRACT may be extended by mutual consent of the parties; provided, however, that the CONTRACT is in writing and signed by both parties Extension: The duration of this CONTRACT may be extended by mutual written consent of the parties, for a period of up to one year, and for a total of no longer than three years. Compensation: CONTRACT total values are not to exceed $25,000 $75,000 per year. 2 Independent Contractor: CONTRACTOR's services shall be furnished by the CONTRACTOR as an independent contractor, and nothing herein contained shall be construed to create a relationship of employer-employee. All payments made hereunder and all services performed shall be made and performed pursuant to this CONTRACT by the CONTRACTOR as an independent contractor. CONTRACTOR acknowledges that the entire compensation for this CONTRACT is specified in Exhibit B Compensation and the CONTRACTOR is not entitled to any benefits including, but not limited to: vacation pay, holiday pay, sick leave pay, medical, dental, or other insurance benefits, or any other rights or privileges afforded to employees of COUNTY. The CONTRACTOR represents that he/she/it maintains a separate place of business, serves clients other than COUNTY, will report all income and expense accrued under this CONTRACT to the Internal Revenue Service, and has a tax account with the State of Washington Department of Revenue for payment of all sales and use and Business and Occupation taxes collected by the State of Washington. CONTRACTOR will defend, indemnify and hold harmless COUNTY, its officers, agents or employees from any loss or expense, including, but not limited to, settlements, judgments, setoffs, attorneys' fees or costs incurred by reason of claims or demands because of breach of the provisions of this paragraph. Taxes: CONTRACTOR understands and acknowledges that COUNTY will not withhold Federal or State income taxes. Where required by State or Federal law, the CONTRACTOR authorizes COUNTY to withhold for any taxes other than income taxes (i.e., Medicare). All compensation received by the CONTRACTOR will be reported to the Internal Revenue Service at the end of the calendar year in accordance with the applicable IRS regulations. It is the responsibility of the CONTRACTOR to make the necessary estimated tax payments throughout the year, if any, and the CONTRACTOR is solely liable for any tax obligation arising from the CONTRACTOR's performance of this CONTRACT. The CONTRACTOR hereby agrees to indemnify COUNTY against any demand to pay taxes arising from the CONTRACTOR's failure to pay taxes on compensation earned pursuant to this CONTRACT. COUNTY will pay sales and use taxes imposed on goods or services acquired hereunder as required by law. The CONTRACTOR must pay all other taxes, including, but not limited to, Business and Occupation Tax, taxes based on the CONTRACTOR's gross or net income, or personal property to which COUNTY does not hold title. COUNTY is exempt from Federal Excise Tax. No Guarantee of Employment: The performance of all or part of this CONTRACT by the CONTRACTOR shall not operate to vest any employment rights whatsoever and shall not be deemed to guarantee any employment of CONTRACTOR or any employee of CONTRACTOR or any sub-contractor or any employee of any sub-contractor by COUNTY at the present time or in the future. Accounting and Payment for CONTRACTOR Services: Payment to the CONTRACTOR for services rendered under this CONTRACT shall be as set forth in "Exhibit B Compensation." Where Exhibit "B" requires payments by the COUNTY, 3 payment shall be based upon written claims supported, unless otherwise provided in Exhibit "B," by documentation of units of work actually performed and amounts earned, including, where appropriate, the actual number of days worked each month, total number of hours for the month, and the total dollar payment requested, so as to comply with municipal auditing requirements. Acceptable invoices will be processed within 30 days of receipt. Unless specifically stated in Exhibit "B" or approved in writing in advance by the official executing this CONTRACT for COUNTY or his or her designee (hereinafter referred to as the "Administrative Officer"). COUNTY will not reimburse the CONTRACTOR for any costs or expenses incurred by the CONTRACTOR in the performance of this CONTRACT. Where required, COUNTY shall, upon receipt of appropriate documentation, compensate the CONTRACTOR, no more often than monthly, in accordance with COUNTY’s customary procedures, pursuant to the fee schedule set forth in Exhibit "B." Withholding Payment: In the event the CONTRACTOR has failed to perform any obligation under this CONTRACT within the times set forth in this CONTRACT, then COUNTY may, upon written notice, withhold from amounts otherwise due and payable to CONTRACTOR, without penalty, until such failure to perform is cured or otherwise adjudicated. Withholding under this clause shall not be deemed a breach entitling CONTRACTOR to termination or damages, provided that COUNTY promptly gives notice in writing to the CONTRACTOR of the nature of the default or failure to perform, and in no case more than ten (10) days after it determines to withhold amounts otherwise due. A determination of the Administrative Officer set forth in a notice to the CONTRACTOR of the action required and/or the amount required to cure any alleged failure to perform shall be deemed conclusive, except to the extent that the CONTRACTOR acts within the times and in strict accord with the provisions of the Disputes clause of this CONTRACT. COUNTY may act in accordance with any determination of the Administrative Officer which has become conclusive under this clause, without prejudice to any other remedy under the CONTRACT, to take all or any of the following actions: (1) cure any failure or default, (2) to pay any amount so required to be paid and to charge the same to the account of the CONTRACTOR, (3) to set off any amount so paid or incurred from amounts due or to become due the CONTRACTOR. In the event the CONTRACTOR obtains relief upon a claim under the Disputes clause, no penalty or damages shall accrue to CONTRACTOR by reason of good faith withholding by COUNTY under this clause. Labor Standards: CONTRACTOR agrees to comply with all applicable state and federal requirements, including but not limited to those pertaining to payment of wages and working conditions, in accordance with RCW 39.12.040, the Prevailing Wage Act; the Americans with Disabilities Act of 1990; the Davis-Bacon Act; and the Contract Work Hours and Safety Standards Act providing for weekly payment of prevailing wages, minimum overtime pay, and providing that no laborer or mechanic shall be required to work in surroundings or under conditions which are unsanitary, hazardous, or dangerous to health and safety as determined by regulations promulgated by the Federal Secretary of Labor and/or the State of Washington. Assignment and Subcontracting: The performance of all activities contemplated by this CONTRACT shall be accomplished by CONTRACTOR. No portion of this CONTRACT may be assigned or subcontracted to any other individual, firm or entity without the express and prior written approval of COUNTY. 4 Conflict of Interest: If at any time prior to commencement of, or during the term of this CONTRACT, CONTRACTOR or any of its employees involved in the performance of this CONTRACT shall have or develop an interest in the subject matter of this CONTRACT that is potentially in conflict with the COUNTY’s interest, then CONTRACTOR shall immediately notify COUNTY of the same. The notification of COUNTY shall be made with sufficient specificity to enable COUNTY to make an informed judgment as to whether or not COUNTY’s interest may be compromised in any manner by the existence of the conflict, actual or potential. Thereafter, COUNTY may require CONTRACTOR to take reasonable steps to remove the conflict of interest. COUNTY may also terminate this CONTRACT according to the provisions herein for termination. Non-Discrimination in Employment: COUNTY’s policy is to provide equal opportunity in all terms, conditions and privileges of employment for all qualified applicants and employees without regard to race, color, creed, religion, national origin, sex, sexual orientation, age, marital status, disability, or veteran status. CONTRACTOR shall comply with all laws prohibiting discrimination against any employee or applicant for employment on the grounds of race, color, creed, religion, national origin, sex, sexual orientation, age, marital status, disability, or veteran status, except where such constitutes a bona fide occupational qualification. Furthermore, in those cases in which CONTRACTOR is governed by such laws, CONTRACTOR shall take affirmative action to insure that applicants are employed, and treated during employment, without regard to their race, color, creed, religion, national origin, sex, age, marital status, sexual orientation, disability, or veteran status, except where such constitutes a bona fide occupational qualification. Such action shall include, but not be limited to: advertising, hiring, promotions, layoffs or terminations, rate of pay or other forms of compensation benefits, selection for training including apprenticeship, and participation in recreational and educational activities. In all solicitations or advertisements for employees placed by them or on their behalf, CONTRACTOR shall state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex or national origin. The foregoing provisions shall also be binding upon any sub-contractor, provided that the foregoing provision shall not apply to contracts or sub-contractors for standard commercial supplies or raw materials, or to sole proprietorships with no employees. Non-Discrimination in Client Services: CONTRACTOR shall not discriminate on the grounds of race, color, creed, religion, national origin, sex, age, marital status, sexual orientation, disability, or veteran status; or deny an individual or business any service or benefits under this CONTRACT; or subject an individual or business to segregation or separate treatment in any manner related to his/her/its receipt any service or services or other benefits provided under this CONTRACT; or deny an individual or business an opportunity to participate in any program provided by this CONTRACT. Waiver of Noncompetition: CONTRACTOR irrevocably waives any existing rights which it may have, by contract or otherwise, to require another person or corporation to refrain from submitting a proposal to or performing work or providing supplies to COUNTY, and CONTRACTOR further promises that it will not in the future, directly or indirectly, induce or solicit any person or corporation to refrain from submitting a bid or proposal to or from performing work or providing supplies to COUNTY. 5 Work Product: CONTRACTOR will provide COUNTY with all work product including; plans, data reports, prior to the release of the final payment for services. Patent/Copyright Infringement: CONTRACTOR will defend and indemnify COUNTY from any claimed action, cause or demand brought against COUNTY, to the extent such action is based on the claim that information supplied by the CONTRACTOR infringes any patent or copyright. CONTRACTOR will pay those costs and damages attributable to any such claims that are finally awarded against COUNTY in any action. Such defense and payments are conditioned upon the following: A. CONTRACTOR shall be notified promptly in writing by COUNTY of any notice of such claim. B. CONTRACTOR shall have the right, hereunder, at its option and expense, to obtain for COUNTY the right to continue using the information, in the event such claim of infringement, is made, provided no reduction in performance or loss results to COUNTY. Confidentiality: CONTRACTOR, its employees, sub-contractors, and their employees shall maintain the confidentiality of all information provided by COUNTY or acquired by CONTRACTOR in performance of this CONTRACT, except upon the prior written consent of COUNTY or an order entered by a court after having acquired jurisdiction over COUNTY. CONTRACTOR shall immediately give to COUNTY notice of any judicial proceeding seeking disclosure of such information. CONTRACTOR shall indemnify and hold harmless COUNTY, its officials, agents or employees from all loss or expense, including, but not limited to, settlements, judgments, setoffs, attorneys' fees and costs resulting from CONTRACTOR's breach of this provision. Right to Review: This CONTRACT is subject to review by any Federal, State or COUNTY auditor. COUNTY or its designee shall have the right to review and monitor the financial and service components of this program by whatever means are deemed expedient by the Administrative Officer or by COUNTY's Auditor’s Office. Such review may occur with or without notice and may include, but is not limited to, on-site inspection by COUNTY agents or employees, inspection of all records or other materials which COUNTY deems pertinent to the CONTRACT and its performance, and any and all communications with or evaluations by service recipients under this CONTRACT. CONTRACTOR shall preserve and maintain all financial records and records relating to the performance of work under this CONTRACT for six (6) years after CONTRACT termination, and shall make them available for such review, within Mason County, State of Washington, upon request. CONTRACTOR also agrees to notify the Administrative Officer in advance of any inspections, audits, or program review by any individual, agency, or governmental unit whose purpose is to review the services provided within the terms of this CONTRACT. If no advance notice is given to CONTRACTOR, then CONTRACTOR agrees to notify the Administrative Officer as soon as it is practical. Insurance Requirements: At a minimum, CONTRACTOR shall provide insurance that meets or exceeds the requirements detailed in "Exhibit C Insurance Requirements." Insurance as a Condition of Payment: Payments due to CONTRACTOR under this CONTRACT are expressly conditioned upon the CONTRACTOR’s strict compliance with all insurance requirements under this CONTRACT. 6 Payment to CONTRACTOR shall be suspended in the event of non-compliance. Upon receipt of evidence of full compliance, payments not otherwise subject to withholding or set-off will be released to CONTRACTOR. Industrial Insurance Waiver: With respect to the performance of this CONTRACT and as to claims against COUNTY, its officers, agents and employees, CONTRACTOR expressly waives its immunity under Title 51 of the Revised Code of Washington, the Industrial Insurance Act, for injuries to its employees and agrees that the obligations to indemnify, defend and hold harmless provided in this CONTRACT extend to any claim brought by or on behalf of any employee of CONTRACTOR. This waiver is mutually negotiated by the parties to this CONTRACT. CONTRACTOR Commitments, Warranties and Representations: Any written commitment received from CONTRACTOR concerning this CONTRACT shall be binding upon CONTRACTOR, unless otherwise specifically provided herein with reference to this paragraph. Failure of CONTRACTOR to fulfill such a commitment shall render CONTRACTOR liable for damages to COUNTY. A commitment includes, but is not limited to, any representation made prior to execution of this CONTRACT, whether or not incorporated elsewhere herein by reference, as to performance of services or equipment, prices or options for future acquisition to remain in effect for a fixed period, or warranties. Defense and Indemnity Contract: Indemnification by CONTRACTOR. To the fullest extent permitted by law, CONTRACTOR agrees to indemnify, defend and hold COUNTY and its departments, elected and appointed officials, employees, agents and volunteers, harmless from and against any and all claims, damages, losses and expenses, including but not limited to court costs, attorney's fees and alternative dispute resolution costs, for any personal injury, for any bodily injury, sickness, disease or death and for any damage to or destruction of any property (including the loss of use resulting there from) which 1) are caused in whole or in part by any act or omission, negligent or otherwise, of the CONTRACTOR, its employees, agents or volunteers or CONTRACTOR's subcontractors and their employees, agents or volunteers; or 2) are directly or indirectly arising out of, resulting from, or in connection with performance of this CONTRACT; or 3) are based upon CONTRACTOR’s or its subcontractors’ use of, presence upon or proximity to the property of COUNTY. This indemnification obligation of CONTRACTOR shall not apply in the limited circumstance where the claim, damage, loss or expense is caused by the sole negligence of COUNTY. This indemnification obligation of the CONTRACTOR shall not be limited in any way by the Washington State Industrial Insurance Act, RCW Title 51, or by application of any other workmen's compensation act, disability benefit act or other employee benefit act, and the CONTRACTOR hereby expressly waives any immunity afforded by such acts. The foregoing indemnification obligations of the CONTRACTOR are a material inducement to COUNTY to enter into this CONTRACT, are reflected in CONTRACTOR’s compensation, and have been mutually negotiated by the parties. Participation by County – No Waiver. COUNTY reserves the right, but not the obligation, to participate in the defense of any claim, damages, losses or expenses and such participation shall not constitute a waiver of CONTRACTOR’s indemnity obligations under this CONTRACT. Survival of CONTRACTOR’s Indemnity Obligations. CONTRACTOR agrees all CONTRACTOR’s indemnity obligations shall survive the completion, expiration or termination of this CONTRACT. 7 Indemnity by Subcontractors. In the event the CONTRACTOR enters into subcontracts to the extent allowed under this CONTRACT, CONTRACTOR's subcontractors shall indemnify COUNTY on a basis equal to or exceeding CONTRACTOR’s indemnity obligations to COUNTY. Compliance with Applicable Laws, Rules and Regulations: This CONTRACT shall be subject to all laws, rules, and regulations of the United States of America, the State of Washington, political subdivisions of the State of Washington and Mason County. CONTRACTOR also agrees to comply with applicable Federal, State, County or municipal standards for licensing, certification and operation of facilities and programs, and accreditation and licensing of individuals. Administration Contract: COUNTY hereby appoints, and CONTRACTOR hereby accepts, the Mason County's Community Services Director and his or her designee, as COUNTY’s representative, hereinafter referred to as the Administrative Officer, for the purposes of administering the provisions of this CONTRACT, including COUNTY’s right to receive and act on all reports and documents, and any auditing performed by the COUNTY related to this CONTRACT. The Administrative Officer for purposes of this CONTRACT is: Dave Windom, Director Mason County Public Health 415 N. 6th Street Phone: 360-427-9670 Ext. 260 Fax: 360-427-7787 E-mail: dwindom@masoncountywa.gov Financial Contact: Casey Bingham, Finance Manager Mason County Public Health and Human Services 415 N. 6th Street Phone: 360-427-9670 Ext. 562 Fax: 360-427-7787 E-mail: caseyb@masoncountywa.gov Notice: Except as set forth elsewhere in the CONTRACT, for all purposes under this CONTRACT except service of process, notice shall be given by CONTRACTOR to COUNTY’s Administrative Officer under this CONTRACT. Notices and other communication may be conducted via e-mail, U.S. mail, fax, hand-delivery or other generally accepted manner including delivery services. Modifications: Either party may request changes in the CONTRACT. Any and all agreed modifications, to be valid and binding upon either party, shall be in writing and signed by both of the parties. Termination for Default: If CONTRACTOR defaults by failing to perform any of the obligations of the CONTRACT or becomes insolvent or is declared bankrupt or commits any act of bankruptcy or insolvency or makes an assignment for the benefit of creditors, COUNTY may, by depositing written notice to 8 CONTRACTOR in the U.S. mail, terminate the CONTRACT, and at COUNTY’s option, obtain performance of the work elsewhere. If the CONTRACT is terminated for default, CONTRACTOR shall not be entitled to receive any further payments under the CONTRACT until all work called for has been fully performed. Any extra cost or damage to COUNTY resulting from such default(s) shall be deducted from any money due or coming due to CONTRACTOR. CONTRACTOR shall bear any extra expenses incurred by COUNTY in completing the work, including all increased costs for completing the work, and all damage sustained, or which may be sustained by COUNTY by reason of such default. If a notice of termination for default has been issued and it is later determined for any reason that CONTRACTOR was not in default, the rights and obligations of the parties shall be the same as if the notice of termination had been issued pursuant to the Termination for Public Convenience paragraph hereof. Termination for Public Convenience: COUNTY may terminate this CONTRACT in whole or in part whenever COUNTY determines, in its sole discretion, that such termination is in the interests of COUNTY. Whenever the CONTRACT is terminated in accordance with this paragraph, CONTRACTOR shall be entitled to payment for actual work performed in compliance with Exhibit A Scope-of-Services and Exhibit B Compensation. An equitable adjustment in the CONTRACT price for partially completed items of work will be made, but such adjustment shall not include provision for loss of anticipated profit on deleted or uncompleted work. Termination of this CONTRACT by COUNTY at any time during the term, whether for default or convenience, shall not constitute breach of CONTRACT by COUNTY. Termination for Reduced Funding: COUNTY may terminate this CONTRACT in whole or in part should COUNTY determine, in its sole discretion, that such termination is necessary due to a decrease in available project funding including State and/or Federal grants. Whenever the CONTRACT is terminated in accordance with this paragraph, the CONTRACTOR shall be entitled to payment for actual work performed in compliance with Exhibit A Scope-of-Services and Exhibit B Compensation. Disputes: 1. Differences between the CONTRACTOR and COUNTY, arising under and by virtue of the AGREEMENT shall be brought to the attention of COUNTY at the earliest possible time in order that such matters may be settled or other appropriate action promptly taken. For objections that are not made in the manner specified and within the time limits stated, the records, orders, rulings, instructions, and decisions of the Administrative Officer shall be final and conclusive. 2. The CONTRACTOR shall not be entitled to additional compensation which otherwise may be payable, or to extension of time for (1) any act or failure to act by the Administrative Officer of COUNTY, or (2) the happening of any event or occurrence, unless the CONTRACTOR has given COUNTY a written Notice of Potential Claim within ten (10) days of the commencement of the act, failure, or event giving rise to the claim, and before final payment by COUNTY. The written Notice of Potential Claim shall set forth the reasons for which the CONTRACTOR believes additional compensation or extension of time is due, the nature of the cost involved, and insofar as possible, the amount of the potential claim. CONTRACTOR shall keep full and complete daily records of the work performed, labor and material used, and all costs and additional time claimed to be additional. 3. The CONTRACTOR shall not be entitled to claim any such additional compensation, or extension of time, unless within thirty (30) days of the accomplishment of the portion of the work from which the claim arose, and before final payment by COUNTY, the CONTRACTOR has 9 given COUNTY a detailed written statement of each element of cost or other compensation requested and of all elements of additional time required, and copies of any supporting documents evidencing the amount or the extension of time claimed to be due. Arbitration: Other than claims for injunctive relief brought by a party hereto (which may be brought either in court or pursuant to this arbitration provision), and consistent with the provisions hereinabove, any claim, dispute or controversy between the parties under, arising out of, or related to this CONTRACT or otherwise, including issues of specific performance, shall be determined by arbitration in Shelton, Washington, under the applicable American Arbitration Association (AAA) rules in effect on the date hereof, as modified by this CONTRACT. There shall be one arbitrator selected by the parties within ten (10) days of the arbitration demand, or if not, by the AAA or any other group having similar credentials. Any issue about whether a claim is covered by this CONTRACT shall be determined by the arbitrator. The arbitrator shall apply substantive law and may award injunctive relief, equitable relief (including specific performance), or any other remedy available from a judge, including expenses, costs and attorney fees to the prevailing party and pre-award interest, but shall not have the power to award punitive damages. The decision of the arbitrator shall be final and binding and an order confirming the award or judgment upon the award may be entered in any court having jurisdiction. The parties agree that the decision of the arbitrator shall be the sole and exclusive remedy between them regarding any dispute presented or pled before the arbitrator. At the request of either party made not later than forty-five (45) days after the arbitration demand, the parties agree to submit the dispute to nonbinding mediation, which shall not delay the arbitration hearing date; provided, that either party may decline to mediate and proceed with arbitration. Any arbitration proceeding commenced to enforce or interpret this CONTRACT shall be brought within six (6) years after the initial occurrence giving rise to the claim, dispute or issue for which arbitration is commenced, regardless of the date of discovery or whether the claim, dispute or issue was continuing in nature. Claims, disputes or issues arising more than six (6) years prior to a written request or demand for arbitration issued under this Agreement are not subject to arbitration. Venue and Choice of Law: In the event that any litigation should arise concerning the construction or interpretation of any of the terms of this CONTRACT, the venue of such action of litigation shall be in the courts of the State of Washington and Mason County. Unless otherwise specified herein, this CONTRACT shall be governed by the laws of Mason County and the State of Washington. Severability: If any term or condition of this CONTRACT or the application thereof to any person(s) or circumstances is held invalid, such invalidity shall not affect other terms, conditions or applications which can be given effect without the invalid term, condition or application. To this end, the terms and conditions of this CONTRACT are declared severable. Waiver: Waiver of any breach or condition of this CONTRACT shall not be deemed a waiver of any prior or subsequent breach. No term or condition of this CONTRACT shall be held to be waived, modified or deleted except by an instrument, in writing, signed by the parties hereto. The failure of COUNTY to insist upon strict performance of any of the covenants of this CONTRACT, or to exercise any option herein conferred in any one or more instances, shall not be construed to be 10 a waiver or relinquishment of any such, or any other covenants or contracts, but the same shall be and remain in full force and effect. Order of Precedence: A. Applicable federal, state and county statutes, regulations, policies, procedures, federal Office of Management and Budget (OMB) circulars and federal and state executive orders. B. Funding source agreement(s) including attachments C. Exhibit C Insurance Requirements D. Special Conditions E. General Condition F. Exhibits A and B Entire Contract: This written CONTRACT, comprised of the writings signed or otherwise identified and attached hereto, represents the entire CONTRACT between the parties and supersedes any prior oral statements, discussions or understandings between the parties. IN WITNESS WHEREOF, COUNTY and CONTRACTOR have executed this CONTRACT as of the date and year last written below. MASON MATTERS BOARD OF COUNTY COMMISSIONERS MASON COUNTY, WASHINGTON ____________________________________ ____________________________________ Mason Matters Board Member Sharon Trask, Commissioner Chair Dated: _____________________________ Dated: _____________________________ APPROVED AS TO FORM: ________________________________ Tim Whitehead, Chief DPA 11 EXHIBIT A SCOPE OF SERVICES I. Monitoring the health status of the community through: A. Reviewing Community Health Assessments B. Collaborating on health priorities and Community Health Improvement Plan (CHIP) C. Reviewing Community Health Coalition and community agency project proposals and progress that target CHIP priorities D. Fund community proposals and projects that meet CHIP criteria 12 EXHIBIT B COMPENSATION & REPORTING A. Compensation: CONTRACTOR will be paid the contract amount in January each year. B. Requests for Payment: 1. At a minimum the invoice is to include: performance period; date of submission; CONTRACTOR's name, remittance address and phone number; invoice total; and any additional applicable information. 2. Submit via e-mail or hard copy as preferred to: Casey Bingham, Finance Manager caseyb@masoncountywa.gov 3. Payment will be made to CONTRACTOR within thirty (30) days of the receipt of a complete and accurate invoice. 4. A semi-annual report will be due on the 15th of June and January annually reporting on fund expenditures and community health improvement project progress. Reports will be sent electronically to: David Windom, Public Health Director dwindom@masoncountywa.gov 13 EXHIBIT C INSURANCE REQUIREMENTS A. MINIMUM Insurance Requirements: 1. Commercial General Liability Insurance using Insurance Services Office “Commercial General Liability” policy form CG 00 01, with an edition date prior to 2004, or the exact equivalent. Coverage for an additional insured shall not be limited to its vicarious liability. Defense costs must be paid in addition to limits. Limits shall be no less than $1,000,000 per occurrence for all covered losses and no less than $2,000,000 general aggregate, for bodily injury, personal injury, and property damage, including without limitation, blanket contractual liability. 2. Workers’ Compensation on a state-approved policy form providing statutory benefits as required by law with employer’s liability limits for CONTRACTOR's, with two (2) or more employees and/or volunteers, no less than $1,000,000 per accident for all covered losses. 3. Business Auto Coverage on ISO Business Auto Coverage form CA 00 01 including owned, non-owned and hired autos, or the exact equivalent. Limits shall be no less than $1,000,000 per accident, combined single limit. If CONTRACTOR owns no vehicles, this requirement may be satisfied by a non-owned auto endorsement to the general liability policy described above. If CONTRACTOR or CONTRACTOR’s employees will use personal autos in any way on this project, CONTRACTOR shall obtain evidence of personal auto liability coverage for each such person. B. Certificate of Insurance: A Certificate of Insurance naming COUNTY as the Certificate Holder must be provided to COUNTY within five (5) days of CONTRACT execution. C. Basic Stipulations: 1. CONTRACTOR agrees to endorse third party liability coverage required herein to include as additional insureds COUNTY, its officials, employees and agents, using ISO endorsement CG 20 10 with an edition date prior to 2004. CONTRACTOR also agrees to require all contractors, subcontractors, and anyone else involved in this CONTRACT on behalf of the CONTRACTOR (hereinafter “indemnifying parties”) to comply with these provisions. 2. CONTRACTOR agrees to waive rights of recovery against COUNTY regardless of the applicability of any insurance proceeds, and to require all indemnifying parties to do likewise. 3. All insurance coverage maintained or procured by CONTRACTOR or required of others by CONTRACTOR pursuant to this CONTRACT shall be endorsed to delete the subrogation condition as to COUNTY, or must specifically allow the named insured to waive subrogation prior to a loss. 4. All coverage types and limits required are subject to approval, modification and additional requirements by COUNTY. CONTRACTOR shall not make any reductions in scope or limits of coverage that may affect COUNTY’s protection without COUNTY’s prior written consent. 5. CONTRACTOR agrees to provide evidence of the insurance required herein, satisfactory to COUNTY, consisting of: a) certificate(s) of insurance evidencing all of the coverages required and, b) an additional insured endorsement to CONTRACTOR’s general liability policy using Insurance Services Office form CG 20 10 with an edition date prior to 2004. CONTRACTOR 14 agrees, upon request by COUNTY to provide complete, certified copies of any policies required within 10 days of such request. COUNTY has the right, but not the duty, to obtain any insurance it deems necessary to protect its interests. Any premium so paid by COUNTY shall be charged to and promptly paid by CONTRACTOR or deducted from sums due CONTRACTOR. Any actual or alleged failure on the part of COUNTY or any other additional insured under these requirements to obtain proof of insurance required under this CONTRACT in no way waives any right or remedy of COUNTY or any additional insured, in this or in any other regard. 6. It is acknowledged by the parties of this CONTRACT that all insurance coverage required to be provided by CONTRACTOR or indemnifying party, is intended to apply first and on a primary non-contributing basis in relation to any other insurance or self-insurance available to COUNTY. 7. CONTRACTOR agrees not to self-insure or to use any self-insured retentions on any portion of the insurance required herein and further agrees that it will not allow any indemnifying party to self- insure its obligations to COUNTY. If CONTRACTOR’s existing coverage includes a self- insured retention, the self-insured retention must be declared to the COUNTY. The COUNTY may review options with CONTRACTOR, which may include reduction or elimination of the self- insured retention, substitution of other coverage, or other solutions. 8. CONTRACTOR will renew the required coverage annually as long as COUNTY, or its employees or agents face an exposure from operations of any type pursuant to this CONTRACT. This obligation applies whether or not the CONTRACT is canceled or terminated for any reason. Termination of this obligation is not effective until COUNTY executes a written statement to that effect. 9. The limits of insurance as described above shall be considered as minimum requirements. Should any coverage carried by CONTRACTOR or a subcontractor of any tier maintain insurance with limits of liability that exceed the required limits or coverage that is broader than as outlined above, those higher limits and broader coverage shall be deemed to apply for the benefit of any person or organization included as an additional insured and those limits shall become the required minimum limits of insurance in all Paragraphs and Sections of this CONTRACT. 10. None of the policies required herein shall be in compliance with these requirements if they include any limiting endorsement that has not been first submitted to COUNTY and approved of in writing. 11. The requirements in this Exhibit supersede all other sections and provisions of this CONTRACT to the extent that any other section or provision conflicts with or impairs the provisions of this Exhibit. 12. Unless otherwise approved by COUNTY, insurance provided pursuant to these requirements shall be by insurers authorized to do business in Washington and with a minimum A.M. Best rating of A-:VII. 13. All insurance coverage and limits provided by CONTRACTOR and available or applicable to this agreement are intended to apply to the full extent of the policies. Nothing contained in this CONTRACT limits the application of such insurance coverage. 14. CONTRACTOR agrees require insurers, to provide notice to COUNTY thirty (30) days prior 15 to cancellation of such liability coverage or of any material alteration or non-renewal of any such coverage, other than for non-payment of premium. CONTRACTOR shall assure that this provision also applies to any subcontractors, joint ventures or any other party engaged by or on behalf of contractor in relation to this agreement. Certificate(s) are to reflect that the issuer will provide thirty (30) days’ notice to COUNTY of any cancellation of coverage. 15. COUNTY reserves the right at any time during the term of the CONTRACT to change the amounts and types of insurance required by giving the CONTRACTOR ninety (90) days advance written notice of such change. If such change results in substantial additional cost to the CONTRACTOR, the COUNTY and CONTRACTOR may renegotiate CONTRACTOR’s compensation. 16. Requirements of specific coverage features are not intended as limitation on other requirements or as waiver of any coverage normally provided by any given policy. Specific reference to a coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be all-inclusive. 17. CONTRACTOR agrees to provide immediate notice to COUNTY of any claim or loss against CONTRACTOR arising out of the work performed under this agreement. COUNTY assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve COUNTY. Mason County Agenda Request Form To: Board of Mason County Commissioners Item No. 8.4 From: Melissa Casey Ext: 404 Department: Public Health Briefing: ☒ Action Agenda: ☒ Public Hearing: ☐ Special Meeting: ☐ Briefing Date(s): 9/23/24, 6/2/25 Agenda Date(s): 6/10/25 Internal Review: ☐ Finance ☐ Human Resources ☒ Legal ☐ IT ☐ Risk ☐ Other (This is the responsibility of the requesting Department) Item: Resolution Authorizing Purchase of Minivan for Mobile Outreach Expansion Background/Executive Summary: In October 2024, the Board of Health and Board of County Commissioners approved the Mobile Outreach Home Service Program Expansion to further reach and better serve individuals who are categorically more medically vulnerable, at higher risk of overdose, and may have the least connection to and access to treatment and social services. The purchase of a dedicated outreach vehicle is necessary to meet participants where they are and increase access to wraparound services. A one-time grant was awarded to the department specifically for the purpose of purchasing the outreach vehicle and must be spent by June 30, 2025. Public Health consulted with the county’s Budget & Finance Manager and the Motor Pool Manager to determine the most cost-effective method for obtaining and maintaining the outreach vehicle. Cost comparisons were evaluated between options to purchase or lease a vehicle, and bids for the make and model were obtained from more than three vendors. The Municipal Research and Services Center (MRSC) advised that a resolution for special market conditions can be adopted for the purchase of a used vehicle. Enterprise Fleet Management advised that the unit can be added to the county’s Enterprise system to track mileage and use the gas card system; however, funding for fuel costs and ongoing vehicle maintenance is budgeted out of the department’s mobile outreach grant. Budget Impact (amount, funding source, budget amendment, etc.): No impact to general fund; one-time $35,000 state grant awarded Public Outreach: N/A Requested Action: Move to 6/10 action agenda for adoption of the resolution Attachment(s): Resolution Home Service Expansion Proposal Page 1 of 2 RESOLUTION NO. _____ A RESOLUTION AUTHORIZING THE PURCHASE OF A MINIVAN PURSUANT TO RCW 39.04.280 (SPECIAL MARKET CONDITIONS) WHEREAS, the Board of Mason County Commissioners recognizes the need to purchase a minivan for the use of Mason County Public Health and Human Services, and; WHEREAS, under RCW 39.04.280(1)(b), a county may waive competitive bidding requirements for purchases under special market conditions when the purchase involves the acquisition of unique goods or services available only from a single source, or where the price is advantageous due to special market circumstances, and; WHEREAS, the County has identified an opportunity to purchase a 2019-2024 Chrysler, Pacifica under favorable market conditions at a reduced price that would not be available through the normal competitive bidding process, and; WHEREAS, the County has determined that the purchase of said minivan through these special market conditions is in the best interest of the County and is necessary for the efficient operation of County services; NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Mason County, Washington, as follows: 1. Authorization to Purchase: The County is hereby authorized to purchase one (1) 2019- 2024 Chrysler, Pacifica minivan for the use of Mason County Public Health and Human Services, in an amount not to exceed $35,000, without following the standard competitive bidding process, pursuant to RCW 39.04.280(1)(b). 2. Finding of Special Market Conditions: The Board finds that special market conditions exist which justify the purchase of the minivan without competitive bidding, including the award of a one-time grant for vehicle purchase which must be spent by June 30, 2025, a lease vs. purchase comparison, and a price comparison on vehicle with low mileage vs. new vehicle available from the County’s contract with Enterprise. 3. Delegation of Authority: The Mason County Public Health and Human Services Director is authorized and directed to complete the purchase in accordance with applicable County policies and procedures. 4. Effective Date: This resolution shall take effect immediately upon its adoption. Page 2 of 2 EFFECTIVE this ___ day of ________, 2025 BOARD OF COUNTY COMMISSIONERS MASON COUNTY, WASHINGTON ATTEST: ______________________________ ____________________________________ MCKENZIE SMITH, Clerk of the Board SHARON TRASK, Chair ____________________________________ APPROVED AS TO FORM: PAT TARZWELL, Vice Chair ______________________________ ____________________________________ TIM WHITEHEAD, Ch. DPA RANDY NEATHERLIN, Commissioner Substance Use Mobile Outreach of Mason County Home Service Program Expansion Proposal Proposal: Incorporate home service as part of the Substance Use Mobile Outreach model to increase alignment with Mason County Public Health and Human Services (MCPHHS) policy of striving to make programs and services accessible to all Mason County residents by meeting them where they are. As part of Mason County’s commitment to combat simultaneous epidemics of overdose, bacterial and soft tissue infections, sexually transmitted diseases, HIV, and viral hepatitis by adopting a syndemic approach, MCPHHS proposes to incorporate a home service model to expand current Substance Use Mobile Outreach activities to improve health outcomes of some of the most marginalized members of our rural community. This is an integral part of the clinical service expansion funded by the WA Department of Health Syndemic grant, which seeks to reduce barriers to accessing lifesaving services. Since 2017, MCPHHS has offered harm reduction home services for overdose prevention education, naloxone distribution, wound care supplies, and linkages to care; this proposed expansion would allow a broader scope of services and increased access to wraparound services. Home service will involve Mobile Outreach staff making appointments with participants one day a week and delivering service interventions at the participants' locations via a county vehicle. Services offered will be the same as existing Mobile Outreach programming, with the addition of clinical services, which are currently in the planning stage. Staff will provide harm reduction, naloxone, hygiene, and wound care supplies; STI/HIV/Hepatitis C screening and linkages to follow-up care; and referrals and/or warm handoffs to prevention, substance use disorder or mental health treatment, medical, and broad social and recovery support services. Once MCPHHS’s full syndemic clinical program is implemented, additional services may be added under the clinical supervision of Mason County’s Health Officer. WHY? Many parts of Mason County are very rural, which presents significant barriers to care for individuals with limited transportation or mobility challenges. Expanding the program to include home service would allow us to reach individuals who have been categorically more medically vulnerable, at higher risk of overdose, and may have the least connection and access to treatment and social services. These same individuals would likely benefit the most from MCPHHS’s clinical services, and by increasing engagement with them, we can facilitate direct linkages to those services. In expanding the program to include home service, MCPHHS is following the lead of other agencies and programs that have found this to be a very effective model for mitigating the barriers people experiencing behavioral health challenges have in accessing care in our rural area, especially for those with mobility and transportation difficulties. Several Mason County behavioral health programs utilize home visits as a standard component of their programs, as do neighboring county harm reduction programs. MCPHHS will partner with other established community programs with similar service models and a complimentary scope of services to reduce unnecessary duplication and increase seamless linkages to care. Of 43 surveyed participants, 79% said the people they know who would like to utilize harm reduction services had difficulty getting to Mobile Outreach sites as they currently are; all cited transportation and/or mobility issues as the reason. It should be noted that of the participants who regularly engage in services, over half also reported having difficulty getting to sites, with lack of transportation being the reason. WHO? Participants will be primarily individuals with transportation and mobility barriers who use drugs, experience complex health challenges, and are chronically underserved. This is likely to serve elderly and isolated individuals more reliably than other models; additionally, this form of engagement will address participants’ concerns about the visibility and stigma of accessing services in our small communities. The following are testimonials from current participants about current barriers to attaining services and how expanding to include home service would improve the program’s accessibility: "I have a problem getting out sometimes. Public transit is hard with my mobility issues." "Rides, people don't have rides." "That would be awesome. You would have tons more people." "Home visits would be really good. Buses are so periodic. It’s hard to get back if you miss one, then you’re stuck for hours." "There's people in their 60S who can't come because they can't get up & go." "If you guys did home service that would make all the difference in the world." "That’d be really cool for the people who don't have a car." HOW? The funding comes from the WA DOH Syndemic grant, which is expected to last five years and fund operations for the Substance Use Mobile Outreach of Mason County and the clinical service expansion. MCPHHS will pilot the program using a phased approach. Initially, it will expand home service by operating one day a week. Depending on the program’s success, this may be scaled up. MCPHHS will leverage existing partnerships if needed to increase capacity. MCPHHS staff will adhere to Community Health’s Field and Home Service Policies and Procedures, as well as the additional Home Service Policies and Procedures that detail additional safety training requirements and precautions. The Home Service Policies and Procedures have been reviewed and approved by Mason County Risk Management and Deputy Prosecutor Tim Whitehead. Mason County Agenda Request Form To: Board of Mason County Commissioners Item No. 8.5 From: Richard Dickinson, PW Deputy Director Utilities and Waste Management Ext: 450 Department: Public Works Briefing: ☒ Action Agenda: ☒ Public Hearing: ☐ Special Meeting: ☐ Briefing Date(s): June 2, 2025 Agenda Date(s): June 10, 2025 Internal Review: ☐ Finance ☐ Human Resources ☒ Legal ☐ IT ☐ Risk ☐ Other (This is the responsibility of the requesting Department) Item: Mason – Kitsap County Household Hazardous Waste Disposal Interlocal Agreement Background/Executive Summary: Mason County currently maintains an interlocal agreement (ILA) with Kitsap County that allows Mason County residents to dispose of Household Hazardous Waste (HHW) at the Kitsap County HHW Facility in Bremerton. This agreement is set to expire on June 30, 2025. Public Works is in the process of reviewing a proposed renewal of the agreement. The updated ILA includes no changes to the per-customer cost, which remains at $55, and maintains the existing annual customer limit of 1,100 participants. The primary proposed change is to the contract duration. Mason County staff recommend entering into a new four-year agreement with an option to renew for an additional four years, providing long-term stability for this essential service. Customer Utilization at Kitsap County HHW Facility: 2022 – 840 2023 – 876 2024 – 926 customers Budget Impact: The cost of this contract is covered by the tipping fee revenue in Solid Waste Fund #402 and LSWFA grant funds from Ecology. The current Agreement, that took effect in July 2023, has a maximum annual payment of $60,500 ($50 per customer x $1,100 customer). Public Outreach: N/A Requested Action: Request the Board authorize the Deputy Director to execute a four-year agreement with Kitsap County to continue providing residential household hazardous waste collection and disposal for Mason County with approval to sign the optional amendment to extend for an additional 4 years. Attachment: 1.Draft Agreement Mason County Agenda Request Form To: Board of Mason County Commissioners Item No. 8.6 From: Michael Collins Ext: 450 Department: Public Works Briefing: ☒ Action Agenda: ☒ Public Hearing: ☐ Special Meeting: ☐ Briefing Date(s): June 2, 2025 Agenda Date(s): June 10, 2025 Internal Review: ☐ Finance ☐ Human Resources ☒ Legal ☐ IT ☐ Risk ☐ Other (This is the responsibility of the requesting Department) Item: County Road Project No. 2068 Cloquallum Road Improvement Project (MP 6.6 to MP 7.8) and County Road Project No. 2069 Bear Creek Dewatto Culvert Replacements (MP 6.18, MP 7.43 and MP 7.94) Background/Executive Summary: County Road Project (CRP) No. 2068 Cloquallum Road Improvement Project: Mason County was awarded Rural Arterial Program (RAP) funds through County Road Administration Board (CRAB) for Cloquallum Road between MP 6.60 and MP 7.80 (known locally as Wivel Hill). This involves a narrow stretch of road with a high embankment on one side and outdated, misaligned guardrails on the other, which protect drivers from a creek below. The road section is steep and narrow, leading to traffic conflicts with vehicles, bicycles, and pedestrians. The plan is to widen the road towards the embankment and away from the creek, followed by an overlay project to create 12-foot paved lanes and 5-foot paved shoulders. County Road Project (CRP) No. 2069 Bear Creek Dewatto Road Culvert Replacement: Mason County was awarded Rural Arterial Program (RAP) funds through County Road Administration Board (CRAB) for a culvert replacement at MP 6.18 on Bear Creek-Dewatto Road. This project proposes to replace an existing galvanized corrugated metal squash pipe that is heavily rusted along the bottom and along the haunches. The pipe is undersized, water backs up and overtops the road at this location during storm events, causing flooding and traffic hazards. The plan is to replace culvert and raise the roadway profile in the vicinity. Mason County will be submitting a scope change to CRAB to add two additional culvert replacements along Bear Creek Dewatto Road, at MP 7.43 and MP 7.94. These additional culverts are in similar condition and can be replaced within the awarded amount. Budget Impact (amount, funding source, budget amendment, etc.): Mason County has received $1,000,000. for construction funds through County Road Administration Board (CRAB) for CRP 2068 Cloquallum Road. The preliminary estimated total cost of the project is $1,200,000. Mason County has received $450,000.00 for construction funds through County Road Administration Board (CRAB) for CRP 2069 Bear Creek Dewatto Culvert Replacement. The preliminary estimated total cost of the project is $500,000. Public Outreach: The resolutions will be published in Shelton Journal. Requested Action: Request Board execute a resolution for County Road Project No. 2068 Cloquallum Road Improvement Project (MP 6.6 to MP 7.8) and County Road Project No. 2069 Bear Creek Dewatto Culvert Replacements (MP 6.18, MP 7.43 and MP 7.94). Further, authorize the Public Works County Engineer to advertise, set bid opening dates and times, award contracts and authorize the County Engineer and/or the Chair to sign all pertinent documents related to these projects. Attachment(s): 1. Resolutions 2. Project Location Maps 3. RAP Project Agreements MASON COUNTY COMMISSIONERS RESOLUTION NO: _______ COUNTY ROAD PROJECT NO. 2068 WHEREAS, on Mason County Road No. 10000, known locally as the Cloquallum Road and more specifically located in Sec. 3, 4 and 5, T. 19N, R 4W, WM at approximately mile post 6.6 to mile post 7.8; work defined as “construction” in the BARS Manual, Page II-63, et seq, is determined to be necessary and proper; and, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS that it is their intention to: Roadway Improvement: roadway widening/shoulder improvements, asphalt overlay, roadway striping and other necessary safety improvements. SAID WORK is to be performed by Contract and/or County Forces in accordance with Washington State Standard Specifications for Road and Bridge Construction as adopted by Mason County (RCW 36.77.020 and/or RCW 36.77.065 and WAC 136-18). BE IT FURTHER RESOLVED that the described County Road Project is necessary and proper, and the estimated costs of said project are herewith set out as follows: Engineering: $ -0- Right of Way $ -0- Construction $ -1,200,000- The County Road project herein described in HEREBY DECLARED to be a public necessity, and the County Road Engineer is HEREBY ORDERED AND AUTHORIZED to report and proceed thereon as by law, provided and in accordance with RCW 36.75.050, 36.80.080 and 36.80.070. ADOPTED this day of 2025. BOARD OF COUNTY COMMISSIONERS MASON COUNTY, WASHINGTON ______________________________________ Sharon Trask, Chair ATTEST: ______________________________________ _________________________________ Pat Tarzwell, Vice Chair McKenzie Smith, Clerk of the Board _________________________________________ Randy Neatherlin, Commissioner APPROVED AS TO FORM: _________________________________ Tim Whitehead, Ch. DPA cc: Co. Commissioners Engineer JOURNAL: Publ. 1t: 06/19/2025 87907624_Contract_NOT_For_Signature_10433577 RURAL ARTERIAL PROGRAM PROJECT AGREEMENT FOR CONSTRUCTION PROPOSAL Submitting County: Mason Project Number: 26-23-1184 Project Name: Cloquallum Road Improvement Project Date Approved: May 01, 2025 AUTHORIZED RATA FUNDS: $532,772.00 Road Number(s)Road Name(s)BMP(s)EMP(s)Segment # 10000 Cloquallum Road 6.6 7.8 1 The State of Washington County Road Administration Board (CRABoard) and Mason County (County) mutually agree as follows: (1) The funds hereby authorized are for completion of the proposed project as defined by chapter 36.79 RCW Roads and bridges - rural arterial program. (2) The County is in compliance with the provisions of chapter 136-150 WAC regarding eligibility for Rural Arterial Trust Account (RATA) funds. If the County is found not to be in compliance with these provisions, such non compliance may be cause for the CRABoard to withdraw or deny the Certificate of Good Practice of the County and require pay back of any RATA funds that have been paid to the County for this project. (3) If the project is reconstruction, the County shall gain approval from WSDOT (chapter 43.32 RCW) for all deviations from the design standards listed in the Local Agency Guidelines prior to construction. (4) If the project is 3R (resurfacing restoration and rehabilitation), the County shall document its design considerations for the proposed improvements in keeping with 3R standards as listed in the Local Agency Guidelines. (5) The project shall be constructed in accordance with the information furnished to the CRABoard, and the plans and specifications prepared by the county engineer. (6) Phased construction methodology is permitted upon notification by the county engineer of the phasing plan as authorized under WAC 136-170-030. Failure by the county to notify the CRABoard of phasing plan at least 15 days prior to commencement of construction may result in withdrawal of funding by the CRABoard and county forfeiture of all RATA funds expended. (7) The County shall notify the CRABoard when a contract has been awarded and/or when construction has started, and when the project has been completed. (8) The County shall reimburse the RATA in the event a project post audit reveals improper expenditure of RATA funds. (9) Costs of the project which exceed the amount of RATA funds authorized by the CRABoard, set forth above, and the required matching funds and other funds represented by the county to be committed to the project, shall be paid by the County as necessary to complete the project as submitted to the CRABoard. (10) Matching funds and other funds represented to be committed to the project shall be available as necessary to implement the projected development of the project as set forth in the construction proposal prospectus. (11) The CRABoard hereby agrees to reimburse the county from RATA funds allocated, and not otherwise, for its reimbursable costs not to exceed the amount above specified. (12) The CRABoard will reimburse costs incurred by the County based on project progress as certified by the county engineer within the CRABoard's RAP Online project management application by monthly progress payment vouchers received and approved on individual projects in the order in which they are received in the CRABoard office, subject to the availability of RATA funds apportioned to the region. Such obligation to reimburse RATA funds extends only to project costs incurred after the date of project approval by the CRABoard. (13) Either the CRABoard or the County may request changes to the provisions contained in this agreement. Such changes shall be mutually agreed upon and incorporated by written amendment to this agreement. No variation or alteration of the terms of this agreement shall be valid unless made in writing and signed by authorized representatives of the CRABoard or the County hereto. (14) During the term of this agreement and for a period not less than six (6) years from the date of final payment by the CRABoard, the records and accounts pertaining to this agreement are to be kept available for inspection and audit and copies of all records, accounts, documents, or other data pertaining to the agreement will be furnished upon request. If any litigation, claim, or audit is commenced, the records and accounts along with supporting documentation shall be retained until said litigation, claim, or audit finding has been resolved even though such litigation, claim, or audit continues past the six year retention period. IN CONSIDERATION of the allocation by the CRABoard RATA funds to the project in the amount set out above, the County hereby agrees that as condition precedent to payment of any RATA funds allocated at any time to the above referenced project, it accepts and will comply with the terms of this agreement, including the terms and conditions set forth in Chapter 49, Laws of 1983, 1st Ex. Sess. (chapter 36.79 RCW); the applicable rules of Title 136 WAC and all representations made to the CRABoard upon which the fund allocation was based; all of which are familiar to and within the knowledge of the county and are incorporated herein and made a part of this agreement, although not attached. This agreement supersedes all prior agreements issued using the project number listed above and shall be valid and binding only if it is signed and returned to the CRABoard office within 45 days of its mailing by the CRABoard. COUNTY ROAD ADMINISTRATION BOARD:Mason COUNTY: By:NOT FOR SIGNATURE By:NOT FOR SIGNATURE Date:NOT FOR SIGNATURE Date:NOT FOR SIGNATURE RAP Project Number: 26-23-1184 MASON COUNTY COMMISSIONERS RESOLUTION NO: _______ COUNTY ROAD PROJECT NO. 2069 WHEREAS, on Mason County Road No. 79800, known locally as the Bear Creek Dewatto Road and more specifically located in Sec. 2, 3 and 4, T. 23N, R 2W, WM at approximately mile post 6.18, mile post 7.43, and mile post 7.94; work defined as “construction” in the BARS Manual, Page II-63, et seq, is determined to be necessary and proper; and, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS that it is their intention to: Replace three (3) existing undersized culverts. SAID WORK is to be performed by Contract and/or County Forces in accordance with Washington State Standard Specifications for Road and Bridge Construction as adopted by Mason County (RCW 36.77.020 and/or RCW 36.77.065 and WAC 136-18). BE IT FURTHER RESOLVED that the described County Road Project is necessary and proper, and the estimated costs of said project are herewith set out as follows: Engineering: $ -0- Right of Way $ -0- Construction $ -500,000- The County Road project herein described in HEREBY DECLARED to be a public necessity, and the County Road Engineer is HEREBY ORDERED AND AUTHORIZED to report and proceed thereon as by law, provided and in accordance with RCW 36.75.050, 36.80.080 and 36.80.070. ADOPTED this day of 2025. BOARD OF COUNTY COMMISSIONERS MASON COUNTY, WASHINGTON ______________________________________ Sharon Trask, Chair ATTEST: ______________________________________ _________________________________ Pat Tarzwell, Vice Chair McKenzie Smith, Clerk of the Board _________________________________________ Randy Neatherlin, Commissioner APPROVED AS TO FORM: _________________________________ Tim Whitehead, Ch. DPA cc: Co. Commissioners Engineer JOURNAL: Publ. 1t: 06/19/2025 87907624_Contract_NOT_For_Signature_10433288 RURAL ARTERIAL PROGRAM PROJECT AGREEMENT FOR CONSTRUCTION PROPOSAL Submitting County: Mason Project Number: 26-23-1180 Project Name: Bear Creek Dewatto Rd. Culvert Replacement Date Approved: May 01, 2025 AUTHORIZED RATA FUNDS: $450,000.00 Road Number(s)Road Name(s)BMP(s)EMP(s)Segment # 79800 Bear Creek Dewatto Rd 6.1 6.26 1 The State of Washington County Road Administration Board (CRABoard) and Mason County (County) mutually agree as follows: (1) The funds hereby authorized are for completion of the proposed project as defined by chapter 36.79 RCW Roads and bridges - rural arterial program. (2) The County is in compliance with the provisions of chapter 136-150 WAC regarding eligibility for Rural Arterial Trust Account (RATA) funds. If the County is found not to be in compliance with these provisions, such non compliance may be cause for the CRABoard to withdraw or deny the Certificate of Good Practice of the County and require pay back of any RATA funds that have been paid to the County for this project. (3) If the project is reconstruction, the County shall gain approval from WSDOT (chapter 43.32 RCW) for all deviations from the design standards listed in the Local Agency Guidelines prior to construction. (4) If the project is 3R (resurfacing restoration and rehabilitation), the County shall document its design considerations for the proposed improvements in keeping with 3R standards as listed in the Local Agency Guidelines. (5) The project shall be constructed in accordance with the information furnished to the CRABoard, and the plans and specifications prepared by the county engineer. (6) Phased construction methodology is permitted upon notification by the county engineer of the phasing plan as authorized under WAC 136-170-030. Failure by the county to notify the CRABoard of phasing plan at least 15 days prior to commencement of construction may result in withdrawal of funding by the CRABoard and county forfeiture of all RATA funds expended. (7) The County shall notify the CRABoard when a contract has been awarded and/or when construction has started, and when the project has been completed. (8) The County shall reimburse the RATA in the event a project post audit reveals improper expenditure of RATA funds. (9) Costs of the project which exceed the amount of RATA funds authorized by the CRABoard, set forth above, and the required matching funds and other funds represented by the county to be committed to the project, shall be paid by the County as necessary to complete the project as submitted to the CRABoard. (10) Matching funds and other funds represented to be committed to the project shall be available as necessary to implement the projected development of the project as set forth in the construction proposal prospectus. (11) The CRABoard hereby agrees to reimburse the county from RATA funds allocated, and not otherwise, for its reimbursable costs not to exceed the amount above specified. (12) The CRABoard will reimburse costs incurred by the County based on project progress as certified by the county engineer within the CRABoard's RAP Online project management application by monthly progress payment vouchers received and approved on individual projects in the order in which they are received in the CRABoard office, subject to the availability of RATA funds apportioned to the region. Such obligation to reimburse RATA funds extends only to project costs incurred after the date of project approval by the CRABoard. (13) Either the CRABoard or the County may request changes to the provisions contained in this agreement. Such changes shall be mutually agreed upon and incorporated by written amendment to this agreement. No variation or alteration of the terms of this agreement shall be valid unless made in writing and signed by authorized representatives of the CRABoard or the County hereto. (14) During the term of this agreement and for a period not less than six (6) years from the date of final payment by the CRABoard, the records and accounts pertaining to this agreement are to be kept available for inspection and audit and copies of all records, accounts, documents, or other data pertaining to the agreement will be furnished upon request. If any litigation, claim, or audit is commenced, the records and accounts along with supporting documentation shall be retained until said litigation, claim, or audit finding has been resolved even though such litigation, claim, or audit continues past the six year retention period. IN CONSIDERATION of the allocation by the CRABoard RATA funds to the project in the amount set out above, the County hereby agrees that as condition precedent to payment of any RATA funds allocated at any time to the above referenced project, it accepts and will comply with the terms of this agreement, including the terms and conditions set forth in Chapter 49, Laws of 1983, 1st Ex. Sess. (chapter 36.79 RCW); the applicable rules of Title 136 WAC and all representations made to the CRABoard upon which the fund allocation was based; all of which are familiar to and within the knowledge of the county and are incorporated herein and made a part of this agreement, although not attached. This agreement supersedes all prior agreements issued using the project number listed above and shall be valid and binding only if it is signed and returned to the CRABoard office within 45 days of its mailing by the CRABoard. COUNTY ROAD ADMINISTRATION BOARD:Mason COUNTY: By:NOT FOR SIGNATURE By:NOT FOR SIGNATURE Date:NOT FOR SIGNATURE Date:NOT FOR SIGNATURE RAP Project Number: 26-23-1180 Mason County Agenda Request Form To: Board of Mason County Commissioners Item No. 8.7 From: Jennifer Beierle Ext: 532 Department: Central Services Briefing: ☒ Action Agenda: ☒ Public Hearing: ☐ Special Meeting: ☐ Briefing Date(s): 6/2/2025 Agenda Date(s): 6/10/2025 Internal Review: ☒ Finance ☐ Human Resources ☒ Legal ☐ IT ☐ Risk ☒ Other (This is the responsibility of the requesting Department) Assessor’s Office & Auditor’s Elections Office Item: Consideration of the draft resolution to declare intent by the Board of County Commissioners to establish Island Lake Management District (LMD) #1 Background/Executive Summary: Island Lake property owners have shown broad support to create an Island Lake Management District, pursuant to Chapter 36.61 RCW (Lake Management Districts). The LMD would enable the County to collect assessments from benefiting properties around the lake to finance lake management activities over a 15-year period. Budget Impact (amount, funding source, budget amendment, etc.): All costs for the formation of the LMD will come out of Fund #199, Island Lake Management. Public Outreach: A petition has been circulated for signature and has been signed by approximately 33% of lake front property owners. The returned signatures have been verified with the Mason County Auditor Elections department. Requested Action: Request the Board adopt the resolution to declare intent to establish the Island Lake Management District #1 and set a public hearing on the formation of the proposed LMD No. 1 on Tuesday, July 22, 2025, at 9:15 a.m. in the Mason County Commission Chambers. Attachment(s): Draft Resolution C:\Users\msmith\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\W0Z64K3W\1. Resolution - Intent to Establish LMD.doc Resolution No. ____ A RESOLUTION declaring the intention of the Board of County Commissioners to establish Lake Management District No. 1 for Island Lake pursuant to Chapter 36.61 RCW and setting the public hearing on formation of the same. WHEREAS, there is an indication of significant support from Island Lake property owners for formation of a Lake Management District (LMD) as evidenced by the submittal of LMD petitions. WHEREAS, the Board of County Commissioners has considered the request of the Island Lake property owners to establish the Lake Management District to monitor, control, and remove aquatic plants and vegetation in Island Lake, including nonnative plants, vegetation and other invasive species, using best management procedures; The Board of County Commissioners enters the following findings of fact: 1.Formation of an LMD to protect Island Lake’s beneficial uses and water quality is in the public interest. This is evidenced by the broad support expressed by Island Lake property owners evidenced by the number of signatures appearing on the LMD petitions. All properties within the LMD boundaries have direct access to the lakefront and enjoy significant opportunity to enjoy the lake through passive and active recreation. These property owners will collectively share the greatest amount of benefit from the lake management program. Benefit to each property is appropriately reflected in the rates, which provide for a charge based on the total assessed value of the property. 2.The financing of the lake improvement or maintenance activities is feasible. The LMD will guarantee the fees needed to continue with Milfoil control measures and the costs of permits, monitoring, printing and mailing. 3.Adequate provisions have been made to protect fish and wildlife. Aquatic herbicides have been approved for use by the US Environmental Protection Agency for the use in lakes and reservoirs used for human drinking water consumption. The herbicide will not harm fish or wildlife, and by eliminating the Eurasian Water Milfoil, the native flora and fauna should be restored. 4.Financial security should not be required to cover the costs of the LMD process. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners for Mason County as follows: 1.Pursuant to RCW 36.61.030, the Board of Mason County Commissioners hereby designates the proposed LMD as Mason County Lake Management District No. 1 for Island Lake. 2.Purpose of the Lake Management District: a.Manage noxious aquatic plants and vegetation and other invasive species in Island Lake to meet recreational and aesthetic needs, fishery and wildlife habitat requirements by employing the best techniques based on environmental safety and efficacy. b.Monitor for recurrence of Water Milfoil or emergence of other lake plants that could adversely impact the lake and to recommend and fund the removal or control of these plants throughout the life of the LMD. c.Maintain an advisory committee of neighborhood representatives to direct the efforts and funds of the LMD. C:\Users\msmith\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\W0Z64K3W\1. Resolution - Intent to Establish LMD.doc 3.Charges to property: Annual rates and charges will raise funds to support LMD activities. The annual LMD budget and rates described below for the duration of the 15 years of the proposed LMD are recommended by the LMD Advisory Committee to be adopted by the county commissioners. The estimated amount that will be raised by the LMD rates in 2026 is $50,000. The estimated amount that will be raised by the LMD rates in 2027 is $15,000. The total estimated LMD rate revenue for the 15 year LMD is $343,980. The formula of rates and charges that is to be used to establish the 2026 assessment for the LMD is approximately 62 cents per thousand valuation. The formula of rates and charges that is to be used to establish the 2027 assessment for the LMD is approximately 18 cents per thousand valuation. The annual 5% increase will occur automatically unless not approved by the LMD Advisory Committee and communicated by email to the Mason County Commissioners. It is anticipated that revenue bonds or notes payable from such rates and charges will be issued to finance the activities of the LMD. 4.The duration of the proposed LMD is 15 years. 5.The proposed boundaries of the District are all properties fronting Island Lake in Mason County, Washington. 6.Island Lake LMD Advisory Committee: The volunteer Island Lake LMD Advisory Committee will represent the interests of property owners around the lake. Annual LMD work plan, budget and LMD rates described above for the duration of the 15 years of the proposed LMD above are recommended by the advisory committee for approval by the county commissioners. The Committee will track activities and expenditures. The County staff will provide Committee support including monthly financial reports. 7.In lieu of a $5,000 bond to cover the cost of the LMD process as authorized by RCW 36.61.030, the processing costs (postage, legal advertisements, paper and other necessary costs to create the District) shall be paid from the Island Lake Lake Management Fund #199. 8.A public hearing on the formation of the proposed LMD No. 1 shall be held on Tuesday, July 22, 2025, at 9:15 a.m. in the Mason County Commission Chambers, 411 North 5th Street, Shelton, WA. ADOPTED this 10th day of June, 2025. ATTEST: ________________________________ McKenzie Smith, Clerk of the Board APPROVED AS TO FORM: ________________________________ Tim Whitehead Chief DPA BOARD OF COUNTY COMMISSIONERS MASON COUNTY, WASHINGTON ____________________________________ Sharon Trask, Chair ____________________________________ Pat Tarzwell, Vice Chair ____________________________________ Randy Neatherlin, Commissioner C: LMD #1; Assessor; Treasurer; File Mason County Agenda Request Form To: Board of Mason County Commissioners Item No. From: Sheriff Spurling-CDD Dracobly Ext: 326 Department: Sheriff's Office Briefing: ☒ Action Agenda: ☐ Public Hearing: ☐ Special Meeting: ☐ Briefing Date(s): 6/9/25 Agenda Date(s): Click or tap here to enter text. Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other (This is the responsibility of the requesting Department) Item: Succession Planning for Sheriff ’s Office; Chief Criminal Deputy and Out of Class Pay Background/Executive Summary: Due to the temporary assignment of the current Undersheriff to the role of Acting County Administrator effective June 1, 2025, Sheriff Ryan Spurling has determined that it is necessary to initiate the Sheriff's Office succession plan earlier than originally anticipated. The original plan called for a transition around August 1, 2025; however, with the Undersheriff’s reassignment creating a vacancy in executive-level oversight, the Sheriff must now move forward with internal personnel changes beginning June 1, 2025. This accelerated timeline ensures continuity of command and operational stability across the agency. Justification for Salary Step 7 or 8 Placement – Range 47 Per Section 5.2 of the Mason County Personnel Policy: “Employees shall be paid within the limits of the salary range to which their positions are assigned… However, a new employee may, upon the written request of the Elected Official or Department Head and approval of the Human Resources Director, be employed at a higher rate than the minimum.” Because Mason County currently does not have an active Human Resources Director, the Sheriff’s Office is bringing this request directly to the Board of County Commissioners for consideration and approval. Detective Sergeant Jeff Rhoades began his law enforcement career with the City of Shelton in 1997, promoting to Police Sergeant before transferring to the Mason County Sheriff’s Office in 2007. He has since become a vital member of the agency, with a strong professional reputation throughout Region 3. Since 2017, he has served as Detective Sergeant, leading major investigations and becoming a key component of the agency’s operational and investigative effectiveness. His current monthly salary is $10,229.04. The Sheriff is requesting placement at Step 7 or 8 of Range 47, for comparison: Step Monthly Salary Increase from Current % Increase Current $10,229.04 — — Step 7 $10,677.00 +$447.96 4.38% Step 8 $11,097.00 +$867.96 8.48% Out-of-Class Pay for Acting Undersheriff Per Section 5.2.3 – Out of Class Pay of the Personnel Policy: “An employee who has been assigned to perform all of the significant duties of a higher-level job classification... for five (5) or more consecutive days, shall be compensated on that step of the salary range of the higher job class that provides at least a five (5) percent increase over their current rate of pay. Out of class pay may be approved by the County Administrator, in conjunction with Human Resources, if no budget adjustments are necessary. Requests requiring a budget adjustment shall be brought to the Board of County Commissioners.” Since the current Chief Criminal Deputy, Jason Dracobly, is temporarily performing the full duties of the Undersheriff, and there is no acting HR Director and the County Administrator is serving in a temporary capacity, the Sheriff’s Office is requesting the Board approve out-of-class compensation in accordance with this policy. The adjustment should reflect a minimum 5% increase above the current pay of the Chief Criminal Deputy while assigned to the higher classification. Budget Impact (amount, funding source, budget amendment, etc.): No additional budget required. Public Outreach: N/A Requested Action: The Sheriff’s Office requests the Board’s approval for the following actions: 1. Create a temporary Chief Criminal Deputy position within Range 47 of the Non-Represented Salary Schedule; 2. Acknowledge the Sheriff’s appointment of Jeff Rhoades to Chief Criminal Deputy, effective on June 1 st 2025. 3. Place CCD Rhoades at Step 7 or 8 of Range 47, based on experience, internal equity, and policy provisions; 4. Authorize out-of-class pay for the Chief Criminal Deputy Dracobly, who will temporarily serve as Undersheriff, effective June 1st 2025 This proposal maintains operational continuity, complies with County policy, recognizes leadership contributions, and ensures appropriate compensation for expanded responsibilities. The Sheriff’s Office respectfully requests the Board of County Commissioners approve this personnel action. Attachment(s): N/A Mason County Agenda Request Form To: Board of Mason County Commissioners Item No. From: Paddy McGuire, Superior Court Administrator Ext: 206 Department: Superior Court Briefing: ☒ Action Agenda: ☒ Public Hearing: ☐ Special Meeting: ☐ Briefing Date(s): June 9, 2025 Agenda Date(s): June 10, 2025 Internal Review: ☒ Finance ☒ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other (This is the responsibility of the requesting Department) Item: Create a new FTE (permanent full-time with benefits) for Juvenile Detention Officer Background/Executive Summary: An employee already on long-term leave is not expected to return to work for another 12 months at the earliest. The absence has created scheduling issues requiring the Detention Center Manager to fill in at odd hours. We will be able to absorb the position within our current budget because of vacancies during the first half of the year. Budget Impact (amount, funding source, budget amendment, etc.): None Public Outreach: N/A Requested Action: Approve an additional FTE for a Juvenile Detention Officer at the June 10, 2025, meeting. Attachment(s): Mason County Agenda Request Form To: Board of Mason County Commissioners Item No. From: John Taylor Ext: 806 Department: Emergency Management Briefing: ☒ Action Agenda: ☒ Public Hearing: ☐ Special Meeting: ☐ Briefing Date(s): June 9, 2025 Agenda Date(s): June 10, 2025 Internal Review: ☐ Finance ☐ Human Resources ☒ Legal ☐ IT ☐ Risk ☐ Other (This is the responsibility of the requesting Department) Item: Amendment to the State Homeland Security Program (SHSP) FY-22 Grant Contract # E23-098 from Washington State Military Department (EMD) and US Department of Homeland Security Background/Executive Summary: The Mason County Emergency Management Division is part of Homeland Security Region 3 (Mason, Lewis, Thurston, Grays Harbor and Pacific Counties). This is an annual grant received from the US Department of Homeland Security pass-through Washington State Military Department (EMD) and then to the Homeland Security Regions. At our Regional level, the funding distribution formula involving a base amount and population. Mason County has received the yearly SHSP Grant since 2003. This increased funding will provide mass fatality supplies for the coroner’s mass fatality trailer. The grant agreement amount changed from $29,835 to $40,210, an increase of $10,375. Performance period is from 09/01/2022 to 07/31/2025. Amendment has been reviewed by the Mason County Prosecuting Attorney’s Office as to form. Budget Impact (amount, funding source, budget amendment, etc.): Increase 2025 budget revenue for Emergency Management and spending authority for the grant amount $10,375. Public Outreach: N/A Requested Action: Approval of the FY22 SHSP (E23-098) grant contract amendment for an additional $10,375. Attachment(s): Amendment Signature Authorization Form 5oN COL,,y TOW Mason County Agenda Request Form To: Board of Mason County Commissioners Item No. From: Kelly Frazier Ext: 519 Department: Facilities & Grounds Briefing: F1 Action Agenda: • Public Hearing: • Special Meeting: • Briefing Date(s): January 28, 2025 Agenda Date(s): June 9,2025 Internal Review: @ Finance © Human Resources • Legal • IT • Risk • Other (This is the responsibility of the requesting Department) Item: Approval to add .5 FTE Seasonal Maintenance position to Facilities Department. Background/Executive Summary: The Facilities Manager requests the approval of an additional .5 FTE to extend the seasonal maintenance position due to an increase in work assignment of fleet management within the department and the addition of Building 10, Building 11, Building 12, and Building 13. This request involves a .5 FTE increase. Budget Impact (amount, funding source, budget amendment, etc.): Maintenance Seasonal Position: 2025 $17,230.34 (Wages & Benefits) Public Outreach: Requested Action: Approval to place on the action agenda to create, post, and fill one .5 FTE Seasonal Maintenance position within the Facilities Department. Attachment(s): Facilities & Grounds Add .5 FTE / Seasonal Temporary 5 months or Tess, no beneftis.. *except required taxes Hourly wage = $16.7034 an hour 5 months @ 173.333 average hours a month - 867 hours $14,481.85 WAGES = 867 hours X $16.7034 per hour = $14,481.85 $897.88 FICA/SOCIAL SECURITY - required $209.99 MEDICARE - required $8.80 EAP - required $1,591.82 L&I based on 867 Hours - required $40.00 WA PD FMLA - required $17,230.34 Total Budget Impact including required taxes Mason County Agenda Request Form To: Board of Mason County Commissioners Item No. From: McKenzie Smith Ext: 589 Department: Central Services Briefing: ☒ Action Agenda: ☒ Public Hearing: ☐ Special Meeting: ☐ Briefing Date(s): June 2 & 9, 2025 Agenda Date(s): June 10, 2025 Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other (This is the responsibility of the requesting Department) Item: Appointment of Earendil Stargard and Isaiah Johnston to the Planning Advisory Commission Background/Executive Summary: The Mason County Planning Advisory Commission (PAC) is a seven-member citizen board appointed to advise the Board of Commissioners on policy related to the County Comprehensive Plan and on land use issues. The Planning Advisory Commission members help set the long-term direction or vision for the community’s future. The Commission considers and makes recommendations on issues such as amendments to the Mason County Comprehensive Plan, Shoreline Master Program, and land use regulation. Budget Impact (amount, funding source, budget amendment, etc.): N/A Public Outreach: News Release Requested Action: Approval to appoint Earendil Stargard and Isaiah Johnston to the Planning Advisory Commission (PAC) for terms expiring June 10, 2029. Attachment(s): Mason County Agenda Request Form To: Board of Mason County Commissioners Item No. 10.1 From: Mike Collins, PLS, PE Deputy Director/County Engineer Ext: 456 Department: Public Works Briefing: ☒ Action Agenda: ☒ Public Hearing: ☒ Special Meeting: ☐ Briefing Date(s): May 5, 2025 Agenda Date(s): Setting Hearing May 13, 2025; Hearing: June 10, 2025 Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other (This is the responsibility of the requesting Department) Item: Americans with Disabilities Act (ADA) Transition Plan for Public Right-of Way Background/Executive Summary: Title II of the Americans with Disabilities Act (ADA) prohibits denying persons with disabilities equal opportunity to participate in county services, programs or activities. This includes public rights-of-way, such as sidewalks and pedestrian ramps. To comply with the Federal requirements, Mason County has developed an ADA Transition Plan for Public Right-of-Way. This plan will be used to help guide future planning and implementation of necessary accessibility improvements. Budget Impact (amount, funding source, budget amendment, etc.): Public Outreach: A Public hearing notice will be published in the Shelton Journal on May 22nd and 29th, 2025. Requested Action: Requesting the Board authorize the following actions: 1.May 13, 2025, regular agenda: Schedule a public hearing for June 10, 2025, at 9:15am to review the Americans with Disabilities Act (ADA) Transition Plan for Public Right-of Way. 2.June 10, 2025, public hearing to consider a resolution adopting the Americans with Disabilities Act (ADA) Transition Plan for Public Right-of Way. Attachment(s): •Notice •Resolution •Plan NOTICE OF HEARING NOTICE IS HEREBY GIVEN that the Board of Mason County Commissioners will hold a public hearing in Mason County Building I, Commission Chambers, 411 North Fifth Street, Shelton, WA 98584 on June 10, 2025, at 9:15am 1. SAID HEARING will be to take public comment on the Americans with Disabilities Act (ADA) Transition Plan for Public Right-of Way. Public testimony will be available in-person or via Zoom. The URL is available on the County website https://www.masoncountywa.gov/ to sign into the meeting. Please use the “raise hand” feature to be recognized by the Chair to provide your testimony. You can also email testimony to msmith@masoncountywa.gov or mail to the Commissioners’ Office, 411 N 5th St, Shelton, WA 98584; or call (360) 427-9670 ext. 230. If special accommodations are needed, please contact the Commissioners' office, (360) 427- 9670 ext. 419. DATED this 13th day of May 2025. BOARD OF COUNTY COMMISSIONERS MASON COUNTY, WASHINGTON __________________________________ McKenzie Smith, Clerk of the Board Bill: Mason County Public Works Department 100 W Public Works Drive Shelton, WA 98584 Cc: Commissioners Shelton Journal: Publ. 2t: 5/22/25 & 5/29/25 (360)427-9670www.masoncountywa.gov/publicworks Mason County Public Works Americans with Disabilities Act (ADA) Transition Plan for Public Right-of-Way Mason County ADA Transition Plan Page 1 of 29 Adopted: June ___, 2025 by Resolution No. 2025-_____ Mason County ADA Transition Plan Page 2 of 29 Contents Title VI Public Notice ..................................................................................................... 3 Introduction ................................................................................................................. 3 ADA Self-Evaluation and Transition Plan Requirements and Process ........................... 4 Public Outreach ........................................................................................................ 5 Policy Statement .......................................................................................................... 5 Official Responsible for Implementation ....................................................................... 6 Accessibility Methods and Standards ............................................................................ 7 Providing Notice about the ADA Requirements .............................................................. 7 Administrative Policies and Procedures......................................................................... 8 Program Accessibility and Policy Review Summary .................................................... 8 Emergency Evacuation Procedures ............................................................................ 8 Notice Requirements ................................................................................................ 9 Printed Information ................................................................................................... 9 Training and Staffing .................................................................................................. 9 Program Participation ............................................................................................. 10 Public Meetings ...................................................................................................... 10 Contracting, Licensing, or Other Arrangements ........................................................ 11 Special Events and Private Events on Public Properties ............................................ 11 Approach for Barrier Removal .................................................................................. 11 Barrier Prioritization ................................................................................................ 12 Transportation Facilities .......................................................................................... 13 Barrier Assessment ................................................................................................. 13 Barrier Inventory Map .............................................................................................. 13 Barrier Prioritization ................................................................................................ 13 Transportation System Schedule ............................................................................. 13 Appendix 1: Self Evaluation ................................................................................. ..........14 Appendix 2: Americans With Disabilities Act Policy ...................................................... 15 Appendix 3: Bullying, Discrimination and Harassment Policy ....................................... 18 Appendix 4: Public Notice ........................................................................................... 22 Appendix 5: Designating ADA Compliance Coordinator & Grievance Procedure ............ 23 Mason County ADA Transition Plan Page 3 of 29 Title VI Public Notice ENGLISH Title VI Notice to Public: It is Mason County’s policy to assure full compliance with Title VI that no person shall, on the of the Civil Rights Act of 1964 as amended, The Civil Rights Restoration Act of 1987, and related statues and regulations in all programs and activities. Title VI and related laws requires that no person shall, on the grounds of race, color, sex, or national origin be excluded from the participation in, be denied the benefits of, or be otherwise subjected to discrimination under any Federal Aid Highway program or other activity for which Mason County receives Federal financial assistance. Any person who believes they have been aggrieved by an unlawful discriminatory practice under Title VI has a right to file a formal complaint with Mason County. Any such complaint must be in writing and filed with the Mason County Title VI Coordinator within one hundred eighty (180) days following the date of the alleged discriminatory occurrence. The Title VI Complaint Procedures and Form may be obtained from the Title VI Coordinator at no cost to the complainant by calling (360) 427-9670 and is available on the County website www.masoncountywa.gov. Americans with Disabilities Act (ADA) Information: This material can be made available in an alternate format by calling (360)427-9670. ESPAÑOL Notificación de Titulo VI al Público: Es política del condado de Mason garantizar el pleno cumplimiento del Título VI de que ninguna persona deberá, según la Ley de Derechos Civiles de 1964, según enmendada, la Ley de Restauración de Derechos Civiles de 1987 y los estatutos y reglamentos relacionados en todos los programas y actividades. El Título VI y las leyes relacionadas exigen que ninguna persona, por motivos de raza, color, sexo u origen nacional, sea excluida de la participación, se le nieguen los beneficios o sea sometida a discriminación en virtud de cualquier programa de Carreteras de Ayuda Federal o otra actividad para la cual el condado de Mason recibe asistencia financiera federal. Cualquier persona que crea que ha sido agraviada por una práctica discriminatoria ilegal según el Título VI tiene derecho a presentar una queja formal ante el condado de Mason. Cualquier queja de este tipo debe realizarse por escrito y presentarse ante el Coordinador del Título VI del condado de Mason dentro de los ciento ochenta (180) días siguientes a la fecha del presunto suceso discriminatorio. Los procedimientos y el formulario de quejas del Título VI se pueden obtener del Coordinador del Título VI sin costo para el demandante llamando al (360) 427-9670 y están disponibles en el sitio web del condado www.masoncountywa.gov. americanos con Información sobre la Ley de Discapacidades (ADA): este material puede estar disponible en un formato alternativo a través de llamando al (360)427-9670. Introduction The American with Disabilities Act (ADA) was signed into law in 1990, and it has been an essential component in ensuring that individuals with disabilities have equal access to public facilities, programs, and services. The purpose of the ADA is to prohibit discrimination against individuals with disabilities and to ensure that they have access to the same opportunities and benefits as individuals without disabilities. The ADA covers a wide range of areas, including employment, transportation, telecommunications, and public accommodations. Mason County ADA Transition Plan Page 4 of 29 Mason County recognizes the importance of providing accessible facilities, programs, and services to all individuals, including those with disabilities. As a local government entity, Mason County has a responsibility to comply with the ADA and provide access to all its services and programs. and as such they may not be fully accessible to individuals with disabilities. This is where the ADA Transition Plan comes in. To achieve this end, the County is developing an ADA (Americans with Disabilities Act) Self- Evaluation and Transition Plan for the Public Right-of-Way, in compliance with federal and state law. The purpose of this ADA Transition Plan for Mason County is to identify and prioritize the removal of barriers that prevent individuals with disabilities from accessing county facilities, programs, and services, and to develop strategies to make those spaces more inviting. This plan will help Mason County identify areas that need improvement, prioritize those improvements, and develop a timeline for implementation. By implementing this plan, Mason County can ensure that individuals with disabilities have equal access to all that the county has to offer. The County is undertaking this Plan in phases. The initial scope of the County’s ADA Transition Plan includes inventory of sidewalks, pedestrian signals, and curb ramps that are part of Mason County’s transportation network. As a rural park facility, County programs, services and activities will be evaluated and added in future Phases of the County’s ADA Transition Plan. ADA Self-Evaluation and Transition Plan Requirements and Process The ADA Self-Evaluation and Transition Plan is intended to provide a framework for the continuous improvement of County programs and facilities for people with disabilities. The Plan is intended to be a living document that is regularly updated as programs and services change, as barriers are removed, and new facilities come under ownership or control of the County. The ADA Self-Evaluation identifies and makes recommendations to correct policies and practices in the County’s programs and services that are inconsistent with regulations and result in limited access for people with disabilities. As part of the Self -Evaluation, the County: •Evaluates services, policies, and practices. •Identifies modifications needed to services, policies, and practices; and •Involves people with disabilities in the self-evaluation process. Programs, activities, and services offered by the County to the public must be accessible for people with and without disabilities. Accessibility applies to all aspects of programs or services provided by the County, including: •Accessible/adaptive equipment.•Public meetings. •Contracting, licensing, or other arrangements. •Customer service. •Emergency evacuation procedures. •Special events and private events on public properties. •Telephones and communication devices. Mason County ADA Transition Plan Page 5 of 29 •Facilities. •Notice requirements. •Printed information. •Program participation. •Televised and audiovisual information. •Tours and trips. •Training and staffing. •Transportation services. The Transition Plan is a document that outlines a strategy for the County to progress toward compliance with the ADA. The Transition Plan identifies physical barriers for persons with disabilities and a schedule to remove those barriers over time and must: •List barriers. •Identify feasible solutions to each barrier. •Establish a timeline for removing barriers. •Identify the person responsible for ADA compliance; and •Involve people with disabilities in the preparation of the Plan. Public Outreach Mason County is committed to ensuring that all individuals, including those with disabilities, have equal access to County programs, services, and facilities. As part of this commitment, Mason County is conducting this ADA Self-Evaluation and Transition Plan and will continue to update this plan on a regular basis to keep it current. We invite individuals with disabilities and organizations that represent them to participate in the self- evaluation process by providing comments on this plan. Their input is essential to help us identify barriers, prioritize projects, and develop a plan to make the County more accessible. Public meetings will be scheduled to gather feedback from people with disabilities, those that help or services to others with disabilities, senior citizens, and those with experience and knowledge of ADA planning and requirements. Participants had an opportunity to share their opinions and experiences related to County facilities, programs, and services, and their input was incorporated into the final document. Policy Statement Mason County is fully committed to adhering to the Americans with Disabilities Act (ADA) and other relevant laws that safeguard the rights of individuals with disabilities. The County prioritizes ensuring equal access to its facilities, programs, and servi ces for all individuals, and fostering a culture of inclusion and accessibility across its operations. Mason County aims to provide individuals with disabilities with the same opportunities as those without disabilities to participate in and benefit from County programs and services. This commitment extends to all County employees, elected officials, contractors, and members of the public. The County will make reasonable modifications to its policies, practices, and procedures to ensure access to County programs and services for individuals with disabilities, Mason County ADA Transition Plan Page 6 of 29 unless such modifications fundamentally alter the nature of the program or service or cause an undue burden to the County. This ADA Transition Plan is a living document that will be regularly updated to identify and address new barriers to accessibility in County facilities, programs, and services. Mason County is committed to reviewing and revising the plan regularly to ensure it remains effective and up to date. The County will actively seek input from individuals with disabilities and community organizations on an ongoing basis, including through surveys on the Public Works website, public meetings for major plan updates, and other channels such as maintenance requests, to continuously refine and improve the plan. This ADA transition plan is a living document. The County plans to continue to maintain this ADA Transition Plan regularly to identify newly identified or removed barriers to accessibility in County facilities, programs, and services, and outline a plan to remove those barriers. The County will regularly review and update the ADA Transition Plan to ensure that it remains current and effective. The County will seek input from individuals with disabilities and community organization on an ongoing basis and at critical milestones in the transition plan to help refine the plan via a survey on the Public Works website, public meetings for major plan updates on a regular cycle, and by incorporating comments received through other channels, such as maintenance requests. Official Responsible for Implementation The Mason County Risk Manager has been designated as Mason County’s ADA coordinator, serving as the official responsible for implementing the ADA Transition Plan, coordinating efforts to comply with the ADA, and serving as a point of contact for individuals with disabilities who have questions or concerns about accessibility issues. The ADA coordinator is responsible for overseeing the county’s compliance with the ADA, including the development and implementation of the Transition Plan. The ADA coordinator will continue to work closely with staff and individuals with disabilities to e nsure that the Transition Plan is implemented effectively. For questions related to these concerns or about the content of this report, please contact ADA Coordinator/Risk Manager Nichole Wilston at: (360) 427-9670, Ext. 643; Email: nwilston@masoncountywa.gov The ADA coordinator’s responsibilities include organizing and communicating the County’s ADA efforts, including through website updates and facilitating public meetings. The ADA coordinator was responsible for overseeing the self-evaluation process, primarily conducted by the Department of Public Works, ensuring that it is comprehensive and inclusive. The ADA coordinator worked with an internal team comprised of county staff to update and implement recommended steps. The ADA coordinator ensured that the team uses the ADA standards for accessible design as a guide to identify physical barriers and reviews policies, practices, and procedures that may create barriers to accessibility. The ADA coordinator works with County leadership to allocate resources for implementing the Transition Plan. This may include securing funding, staffing, and equipment. The ADA coordinator also ensures that county staff and contractors are trained on their responsibilities for providing accessible programs, services, and activities. The coordinator will monitor progress in implementing the Transition Plan and ensure that barriers are being removed according to the prioritized schedule. The ADA coordinator will work with the team to address any issues that arise during implementation . The coordinator will Mason County ADA Transition Plan Page 7 of 29 also review and update the Transition Plan on an ongoing basis, in consultation with Public Works and facilities staff as well as individuals with disabilities as needed to ensure that it remains current and effective. Overall, the ADA coordinator will be the county’s point person for ensuring that all people, including those with disabilities, have access to county program, services, and activities. Accessibility Methods and Standards Accessibility methods are described under specific projects in subsequent sections, but to the extent practicable, the primary standard referred to identify specific methods to remove or modify identified barriers will be the 2011 Public Rights-of-Way Accessibility Guidelines (PROWAG), with the 2010 ADA Standards for Accessible Design (ADAAG) standards adopted where the 2011 PROWAG is silent. These standards will be used to inform other relevant County specific standards, such as the updated Road Standards. Providing Notice about the ADA Requirements The Mason County continues to provide notice to the public and employees about its commitment to comply with the ADA and its requirements. The notice has been provided in English and Spanish and can be provided in alternative formats upon request to be easily accessible to individuals with disabilities. The notice is provided on the County website and in County facilities. The notice includes information about how to file a complaint about accessibility, and how to contact the ADA coordinator. The County also provides notice to employees about its commitment to comply with the ADA and its requirement. The notice will be provided through employee training and communication materials posted on bulletin boards. The notice includes information about the county policies and the role of the ADA coordinator, and how to report accessibility issues. The county will regularly review and update its notice provisions to ensure that they remain current and effective. The ADA coordinator will be responsible for ensuring that notice provisions are implemented throughout the county. EMPLOYMENT: Mason County will not discriminate against individuals with disabilities in employment under any local government service, program, or activity. The County will provide reasonable accommodations to enable qualified individuals with disabilities to perform the essential functions of their job, unless doing so would result in an undue hardship. EFFECTIVE COMMUNICATION: Mason County will take appropriate steps to ensure that communication with applicants, participants, and members of the public with disabilities are as effective as communications with others. We will provide auxiliary aids and services, such as written meeting proceedings and digital plain text materials, as needed and requested, unless doing so would result in an undue burden. MODIFICATION TO POLICIES AND PROCEDURES: Mason County will make reasonable modifications to policies, practices, or procedures when necessary to avoid discrimination based on disability, unless a fundamental alteration in a local government program would result. The County will also provide alternative methods of accessing our programs and services upon Mason County ADA Transition Plan Page 8 of 29 request when physical barriers exist, unless doing so would result in an undue burden to the County. Administrative Policies and Procedures Program Accessibility and Policy Review Summary Mason County conducted a self-evaluation of the County’s existing ADA-related administrative policies and procedures identified in the WSDOT LAG Manual Chapter 29 Checklist. See Appendix 1. Official Responsible to Implement the ADA Transition Plan The County has designated Michael Collins, P.L.S., P.E., County Engineer, as the official responsible for the implementation of the ADA Transition Plan. As County Engineer, Michael Collins is tasked with overseeing the full implementation of the plan, including ensuring compliance with all ADA requirements related to the public right-of-way. He will also serve as the primary contact for any inquiries or concerns regarding the County 's ADA Transition Plan. For further information or questions, please contact: Michael Collins, P.L.S, P.E., County Engineer Mason County Public Works 100 W Public Works Drive Shelton, WA 98584 Phone: (360) 427-9670, Ext. 450 E-mail: mcollins@masoncountywa.gov ADA Coordinator/Risk Manager The County has designated Nicole Wilston, Risk Manager, as the County’s ADA/504 Coordinator. Contact information is provided below. Nicole Wilston, ADA Coordinator and Risk Manager Mason County Human Resources 411 N 5th Street, Shelton, WA 98584 Phone: (360) 427-9670, Ext. 643 E-mail: nwilston@masoncountywa.gov Emergency Evacuation Procedures Life and safety protocols and procedures for emergency evacuations should include plans for people with disabilities. The County is responsible for ensuring that staff are aware of these procedures and are trained to implement them during an emergency. Issues that have the greatest impact on people with disabilities during emergencies include notification, evacuation, emergency transportation, access to medications, refrigeration, and backup power, access to their mobility devices or service animals while in transit, and access to information. This responsibility falls under the purview of the Mason County Emergency Management Agency. Mason County ADA Transition Plan Page 9 of 29 Notice Requirements Under Title II regulations, Mason County is required to provide notice to the public regarding the rights and protections provided by the ADA for access to public programs, services, and activities. This notice should be provided on an ongoing basis, whenever necessary. It is the responsibility of the head of the public entity to determine the most effective way of providing notice to the public about their rights and the public entity’s responsibilities under the ADA. Required Actions • The county must continue to provide public notice about their commitment to providing accessible services. • The county must continue to publish the ADA complaint and grievance procedures to provide fair and prompt resolution of accessibility-related complaints. • The county must provide public notice to inform interested people about the existence and location of accessible services, programs, activities, and facilities. • The county must provide information about the availability of program modifications for people with disabilities. • The county must ensure that people claiming a violation of these requirements are not retaliated against or discriminated against for making such a claim. Printed Information To comply with the ADA's communication standards, departments in Mason County must provide information in alternative formats upon request, such as braille, large print, and electronic formats. Required Actions • Provide alternative formats for printed information, upon request. • Address requests for other alternative formats for lengthy documents on an individual basis. Recommended Actions • Ensure print documents are readily available to County staff or on the County’s website in a digital format accessible to screen readers. Training and Staffing To ensure that all members of the public have equal access to County services, programs, and activities, it is important for County staff to be knowledgeable about disabilities awareness, standards, and resources. This includes staff members who interact with the public and those who maintain County facilities. Required Actions • Ensure that County staff are knowledgeable in providing accessible services, programs, and activities for the public and that accessible facilities are maintained in working order. Mason County ADA Transition Plan Page 10 of 29 Recommended Actions • Provide all County staff members with all necessary and relevant ongoing awareness and sensitivity training. • Provide training to County staff members who have contact with the public about how to provide modifications and use assistive devices to make their programs, activities, and services accessible. Program Participation Mason County is committed to ensuring that all programs, services, and activities are accessible to people with disabilities, unless providing access would fundamentally alter the nature of the program, service, or activity or would create an undue financial or administrative burden. This means that the County must make reasonable modifications to its programs and services to ensure that individuals with disabilities can fully participate as possible. Required Actions • Include individuals with disabilities in regular programs to the maximum extent possible. This means that the County should make every effort to include people with disabilities in its regular programs and services. • Ensure that when the County determines it necessary to exclude or limit the participation of people with disabilities to ensure the safe operation of programs or services, those determinations are based on real risks, not on speculation, stereotypes, or generalizations. This means that the County should base decisions to exclude or limit the participation of people with disabilities on real risks to safety. • Ensure that when interviews are required for program participation, they are held in an accessible location and that alternative formats or auxiliary aids are provided upon request. This means that the County should ensure that interviews are conducted in accessible locations and that people with disabilities are provided with any necessary auxiliary aids or services to ensure effective communication during the interview process. Recommended Actions • Increase outreach to persons with disabilities and the organizations that serve them to ensure program accessibility. The County should work to increase its outreach efforts to people with disabilities and disability organizations to ensure that they are aware of the programs and services that are available, and that they are able to provide feedback on how to make these programs and services more accessible. • Offer alternative formats for participation like surveys or zoom meeting attendance where practicable. Public Meetings The main objective of any public meeting is to impart and solicit information on public issues of importance to the local government. Where these meetings are held is an important consideration in meeting the requirements of the ADA. Required Actions Mason County ADA Transition Plan Page 11 of 29 • Ensure that public meetings are held in accessible facilities to accommodate the participation of people with mobility disabilities. In the case of the public meetings, these were held in accessible facilities at the County Annex and South County Administrative Building, with Zoom and remote options additionally available and advertised to the public. • Provide agendas and other meeting materials in alternative formats upon request. • Provide flexibility in the time limit on speaking for individuals with communication difficulties. • Provide accessible meeting spaces to facilitate the scheduling of meetings and/or the relocation of meetings upon request. Recommended Actions • Provided an opportunity for attendees to submit questions in advance through online feedback forms as well as email and phone contact information. • When possible, provide meeting content in advance of the meeting. Contracting, Licensing, or Other Arrangements Public agencies often rely on contractors, licensees, consultants, and other entities to provide services. It's important to note that these entities are required to follow the same ADA regulations as the County. Required Actions • Ensure that contractors, licensees, consultants, and other entities providing services for the County comply with the ADA regulations by including specific related language in contract documents and solicitations. Recommended Actions • Educate contractors, licensees, and other entities about their responsibility to ensure that County programs and activities are accessible. • Monitor programs and activities to ensure ongoing accessibility. • Provide information and a checklist to inform contractors, licensees, and other entities of their responsibilities under the ADA to make programs and activities accessible. • Monitor best practices from nearby jurisdictions in contract language or information materials through the Risk Pool and Prosecutor’s Office. Special Events and Private Events on Public Properties All events on public property should be accessible to people with disabilities wherever possible. When a public agency rents its properties to a third party for special events, the responsibility for maintaining an accessible environment is temporarily deferred to the tenant. Approach for Barrier Removal • The County will continue to take barrier removal requests and complete upgrades that can be completed within the operations and maintenance budget. Mason County ADA Transition Plan Page 12 of 29 • The County currently has a pavement management program that schedules roadway rehabilitation and maintenance over a rolling schedule. The County plans to review public right-of-way barriers during the implementation of this Plan and address those barriers that can be resolved as part of the ongoing pavement maintenance and rehabilitation program. • At the time of this Plan, the County recently completed the updating of the Road Standards, following the recommendations identified during the self-evaluation process to ensure that accessible facilities are constructed. This effort was completed and adopted in 2024. • Any new capital construction projects will address barriers within the footprint of the project. • The County will continue to expand the GIS inventory to include useful information for barrier removal planning, such as linking existing maximum extent feasible (MEF) documentation to the curb ramp inventory. • The County will consider the development of a maintenance program for sidewalks and other ADA facilities. • The County will explore policy options that engage property owners in the maintenance of the sidewalks adjacent to their properties. If the County does become aware of any barrier in the future, the prioritization criteria for assigning the barrier removal phasing schedule will be developed using Title II regulation § 35.150(d)(2). Barrier Prioritization The County transportation infrastructure currently provides accessible transportation infrastructure, so project prioritization in the future is important to continue to provide accessibility and to maximize the impact of limited investment. If the County does become aware of any barrier, the prioritization criteria for assigning the barrier removal phasing schedule will be developed using Title II regulation § 35.150(d)(2). If a public entity has responsibility or authority over streets, roads, or walkways, its transition plan shall include a schedule for providing curb ramps or other sloped areas where pedestrian walks cross curbs, giving priority to walkways serving entities covered by the Act, including State and local government offices and facilities, transportation, places of public accommodation, and employers, followed by walkways serving other areas. The prioritization criteria include the following: • Locations serving government offices and public facilities. • Locations serving transportation. • Locations serving commercial districts and employers; and • Locations serving other areas. In addition to the required criteria, the County has prioritized the following: Mason County ADA Transition Plan Page 13 of 29 • Location of citizen complaint/request (ADA Title II Program Access) Public comment will be sought as part of the May 2023 public meetings and incorporated in future updates to this plan. Transportation Facilities Mason County, as a rural area, has limited infrastructure related to pedestrian facilities like sidewalks, pedestrian signals, and curb ramps. Most of these facilities are owned and maintained by local municipalities (like the City of Shelton) or state agencies such as the Washington State Department of Transportation (WSDOT). Here’s a breakdown of the status of these facilities: Barrier Assessment 1. This sidewalk on Lakeland Drive is in Allyn, WA. The sidewalk runs from Wheelwright Street North to SR-3 right-of way in the east-west direction and is approximately 650 feet in long. Both ends of the sidewalk, and at the driveway curb cuts, provide current ADA transitions and access, and no part of the sidewalk impeded access or use by anyone with or without disabilities. 2. This sidewalk on Clifton Lane is in Belfair, WA. The sidewalk runs in the southeast – northwest direction, is located on the south side of Clifton Lane. It begins at SR-3 right-of- way and terminates at SR-300 right-of-way at the intersection of Clifton Lane and SR-300. The approximate length is 1056 feet. Both ends of the sidewalk, and at the driveway curb cuts, provide current ADA transitions and access, and no part of the sidewalk impeded access or use by anyone with or without disabilities. 3. This sidewalk on Old Belfair Highway is in Belfair, WA. The sidewalk runs in the north-south direction and is located on the west side of Old Belfair Highway. It begins at SR -300 right-of- way and terminates at a northern approach to a private driveway (The Hub). This sidewalk was constructed using current ADA requirements and standards for sidewalks. The approximate length is 650 feet. Both ends of the sidewalk, and at the driveway curb cuts, provide current ADA transitions and access, and no part of the sidewalk impeded access or use by anyone with or without disabilities. 4. Pedestrian actuated cross walk at Sand Hill Playground. This crossing was designed and installed using current ADA requirements and standards. At the time of construction, shoulder widening was added on both sides of the crosswalk to allow for full access by anyone with or without disabilities. There are no access barriers. Barrier Inventory Map There are no known barriers to County transportation facilities currently. Barrier Prioritization Priority will be given to walkways serving entities covered by the Act, including State and local government offices and facilities, transportation, places of public accommodation, and employers, followed by walkways serving other areas. Transportation System Schedule No schedule currently. Mason County ADA Transition Plan Page 14 of 29 Appendix 1: Self Evaluation MASON COUNTY ADA TRANSITION PLAN SELF-EVALUATION PERFORMED This ADA Self-Evaluation, recently performed for the County right-of-way, attempts to identify and make recommendations to correct policies and practices in the County’s Public Works programs and services that are inconsistent with regulations and that wil l result in limited access for people with disabilities. As part of the Self-Evaluation, the County has: •Evaluated services, policies, and practices regarding barrier inventory. •Identified future standards so that modifications won’t be needed to accommodate ADA requirements in services, policies, and practices. •Adopted new Road Standards incorporating ADA Standards and requirements. Programs, activities, and services offered by the County to the public must be accessible for people with and without disabilities. Accessibility applies to all aspects of programs or services provided by the County, including: •Accessible/adaptive equipment •Contracting, licensing, or other arrangements •Customer service •Emergency evacuation procedures •Facilities •Notice requirements •Printed information •Program participation •Public meetings •Special events and private events on public properties •Telephones and communication devices •Televised and audiovisual information •Tours and trips •Training and staffing •Transportation services This Transition Plan addresses County transportation right-of-way barriers and accessibility. The final ADA Plan and document will outline a strategy for the County Departments to progress toward compliance with the ADA. The Transition Plan investigated physical barriers for persons with disabilities with a plan to schedule removal of those barriers over time. There were no barriers found in the initial investigation. It is anticipated that in the ADA Plan the following, compiled for each County Department, will include: •List of barriers. •Feasible solutions to each barrier. •Establishment of a timeline for removing barriers. Mason County ADA Transition Plan Page 15 of 29 Appendix 2: Americans With Disabilities Act Policy Objective This policy ensures that Mason County complies with the requirements of the Americans with Disabilities Act of 1990 and is consistent with Section 504 of the Rehabilitation Act of 1973. Non-Discrimination and Harassment Policy Mason County is committed to ensuring that persons with disabilities are not unlawfully discriminated against in employment with the County and in access to its programs, services and activities. To enforce this commitment, the County adopted Non - Discrimination and Harassment Policy attached to this policy as Appendix 3. This policy has been provided to all employees. Employees have also received training on these issues. Notices A notice shall remain posted in all County facilities that inform applicants, participants, beneficiaries and other interested parties of their rights and protections afforded by the ADA. This notice states who the County’s ADA Coordinator is and how to contact them. This notice is attached to this policy as Appendix 4. The County also posts the required Equal Employment Opportunity is the Law poster in all its facilities. ADA Coordinator The Risk Manager has been designated as the ADA Coordinator for the County. The ADA Coordinator is responsible for coordinating the County’s efforts to comply with Titles I & II of the ADA and investigate any complaints of ADA-related discrimination. Resolution No. 27-19 designating the ADA Coordinator is attached to this policy as Appendix 5. The ADA Coordinator shall work with department officials to assist them in complying with the requirements of these procedures. Grievance Procedures The County has adopted grievance procedures to resolve complaints of ADA violations. These procedures are attached to this policy as Appendix 5. Employment Mason County Americans With Disabilities Act Policy Mason County ADA Transition Plan Page 16 of 29 Mason County is an equal employment opportunity employer and will comply with all provisions of the Americans with Disabilities Act of 1990. Advertisements All Advertisements for employment will contain the following language, “Mason County is an Equal Opportunity Employer and Provider.” Application The County’s employment application has been reviewed and revised to assure that none of the questions solicit responses that are prohibited under the ADA. County applications shall contain the following language, “It is the policy of Mason County to provide equal opportunity in all terms, conditions, and privileges of employment for all qualified job applications and employees without regard to race, creed, color, national origin, sex, marital status, physical, mental, or sensory handicap or veterans status included disabled veterans and veterans of the Vietnam Era.” Each department official is responsible for processing applications for position openings within their department. Interviews The County shall provide reasonable accommodations to enable job applicants to have an equal opportunity during personal interviews and employment testing. These accommodations may include: an accessible location, an interpreter or a reader or use of assistive equipment. Reasonable accommodation requests shall be made of the department official of the department advertising the position opening. The department official may request assistance from the ADA Coordinator. Other Employment Activities The County Personnel Policy should contain the statement that, “It is understood that Mason County intends to provide equality of opportunity, consideration and treatment for all employees in all phases of employment.” These activities include job applications and recruitment; hiring and discharge; compensation and benefits; job assignments; advancement; annual and sick leave; job training; social and recreational activities; and any other terms, conditions and privileges of employment. Public Notices Publications notifying the public of a public meeting should include the following language, “Interpreters and/or visual and hearing aids are available at this public hearing upon request 10 days prior to the meeting. Contact: . This facility is considered barrier free and accessible.” Brochures, publications, booklets, posters, etc. Mason County ADA Transition Plan Page 17 of 29 All County brochures, publications, booklets, posters, etc. shall contain the following policy statement on non-discrimination: “Mason County programs and employment are available to all without discrimination. Administration.” Interpreters, Visual and Hearing Aids, Alternative Format Documents: Accessibility for deaf or hearing impaired: To connect by telephone with Mason County Government offices and departments, please utilize the Telecommunications Relay Service (TRS) by calling “7-1-1” or 1-800-833-6384. For detailed instructions on using the TRS please use the following link: http://www.dshs.wa.gov/altsa/odhh/telecommunication-relay-services Contracts The County currently includes the following statement in its contracts, “Mason County assures that no person shall on the grounds of race, color, national origin or sex, as provided by Title VI of the Civil Rights Act of 1964 and related statues, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any Mason County program or activity. For more information, please contact Mason County Public Works at (360) 427-9670, Ext. 450. Equipment Acquisition/Adaptation Wherever possible, department officials shall purchase office equipment that can be readily and cost-effectively modified for people with disabilities. Since it is not feasible to project the type of equipment that may be needed in the future to accommodate someone with a disability, it is the County’s intention to address these needs on a case- by-case basis in a timely manner. Requests for Accommodations The Department Official for each department is responsible for responding to a request for accommodation. If funding for the requested accommodation is not available in the department’s budget, the official shall then present the request to the Board of County Commissioners. Undue Financial and Administrative Burdens The Board of Commissioners shall be responsible for determining when measures that need to be taken to assure that a County program is accessible would result in a fundamental alteration of the nature of the program or would present an undue financial and administrative burden. The Board shall issue a written statement of the reason(s) for reaching this determination. Mason County ADA Transition Plan Page 18 of 29 Appendix 3: Bullying, Discrimination and Harassment Policy CHAPTER 12 EQUAL EMPLOYMENT OPPORTUNITY 12.1 PURPOSE The purpose of this policy is to provide guidelines to Elected Officials, Department Heads, employees, volunteers, and members of the public to ensure equal employment opportunities regardless of a person's race, color, creed, national origin, gender, gender identity, sexual orientation, religion, age, veteran’s status, HIV status, genetic information, families with children, sensory, mental or physical disability, or any other protected class under federal or state statute. Additionally, the policy provides guidelines for identifying, reporting, and resolving claims of discrimination or related retaliation. 12.2 POLICY It is the policy of Mason County that no person shall be subjected to employment discrimination based upon their race, color, creed, national origin, gender, gender identity, sexual orientation, religion, age, veteran’s status, HIV status, genetic information, families with children, sensory, mental or physical disability, or any other protected class under federal or state statute. No individual shall be subjected to retaliation because they have exercised a right protected under the law such as submitting, assisting with, participating in the resolution or investigation of, a complaint of discrimination or harassment. Any form of retaliation is prohibited, will not be tolerated, and is subject to disciplinary action up to and including termination of emplo yment. The County will incorporate appropriate non-discrimination language in all its contracts and collective bargaining agreements. The words "Equal Opportunity Employer" will be included on employment applications and recruitment materials. To further promote the Board of County Commissioners' commitment to non-discrimination, the County will conduct periodic training on the Non-Discrimination & Harassment Policy and to clarify management and employee responsibilities for effective implementa tion. This Non-Discrimination & Harassment Policy will be distributed and reviewed in new employee orientation. 12.3 PROHIBITION OF DISCRIMINATION, HARASSMENT, AND RETALIATION Mason County is committed to a workplace that is free from unlawful discrimination, harassment, and retaliation. Discrimination, harassment, and retaliation are strictly prohibited. Complaints of discrimination, harassment, and retaliation are taken seriously and will be investigated and resolved in a timely manner. 12.3.1 Definitions MASON COUNTY BULLYING, DISCRIMINATION AND HARASSMENT POLICY Mason County ADA Transition Plan Page 19 of 29 Discrimination: The County prohibits discrimination against Elected Officials, employees, and volunteers based on race, color, creed, religion, national origin, ethnicity, age, sex, marital status, veteran status, sexual orientation, disability (known or perceived), or an y other protected class under federal or state statute. Harassment: Harassment is a form of discrimination that is unwelcome verbal or physical conduct directed toward or relating to a person on the basis of the person's race, color, creed, religion, national origin, ethnicity, age, sex, marital status, veteran's status, sexual orientation, or disability (known or perceived), where the conduct is sufficiently pervasive or severe as to alter the terms and conditions of employment. Such conduct can take many forms, including unwelcome slurs, comments, joking, touching, innuendo, gestures, display or transmission of materials, and other similar conduct. Employees who engage in harassment will be subject to disciplinary action, up to and including termination of employment. Sexual Harassment: Sexual harassment is a type of harassment that consists of unwelcome verbal or physical conduct directed toward or relating to a person because of their gender that is sufficiently pervasive or severe as to alter the terms or conditions of employment. Such conduct can take many forms including unwelcome slurs, comments, joking, touching innuendo, repeated request for dates, display or transmission of materials, gestures, compliments, and other similar conduct. Sexual harassment also includes unwelcome conduct based on an individual's gender where submission to the conduct or rejection of the conduct is used as a basis for employment decisions regarding the individual. Employees who engage in sexual harassment will be subject to disciplinary action, up to and including termination of employment. Retaliation Adverse employment action against employees for complaining in good faith of discrimination, harassment or retaliation, or for assisting or participating in an investigation of such complaints. Employees who engage in retaliation will be subject to discipl inary action, up to and including termination. 12.4 EMPLOYMENT OF PERSONS WITH DISABILITIES Mason County is committed to providing equal opportunities for current and potential County employees with disabilities. Every reasonable effort will be made to create an accessible work environment to the extent possible without undue hardship to the Coun ty. Judgements concerning the reasonableness of providing accommodation shall be made by the County on a case-by-case basis. It is the County’s responsibility to determine if a proposed accommodation is effective and reasonable. Employment practices will be administered to allow a person with a disability to participate at the same level as a person without a disability It is the responsibility of the person with the disability to disclose the existence of the disability if reasonable accommodation is to be requested. 12.5 EMPLOYEE RESPONSIBILITIES Each employee is responsible for supporting and adhering to this policy. It is the responsibility of all County employees to bring instances of inappropriate behavior to the attention of management. This includes employees who believe they are the recipient of discriminatory behavior as well as Mason County ADA Transition Plan Page 20 of 29 those who believe they have witnessed such behavior directed at another employee. Employees should never tolerate inappropriate or harassing behavior. If possible, they should make their feelings known to the offending employee. Whether they confront the harasser or not, employees must promptly report any offending behavior to their Department Head, Elected Official, or to the Human Resources Department. Employees are strongly encouraged to report concerns about discrimination or harassment before behaviors become severe or pervasive. This will assist the County in its efforts to stop discrimination or harassment before it rises to the level of a violation of anti-discrimination laws. 12.6 SUPERVISOR / MANAGER RESPONSIBILITIES When a supervisor, manager, department head or elected official suspects or has reason to believe that discriminatory behavior has occurred, they shall immediately notify the Director of Human Resources or the Office of the Prosecuting Attorney and report the incident. 12.7 COUNTY RESPONSIBILITIES County Management representatives will promptly and thoroughly investigate all reports of discrimination or harassment. Complaints against either the Human Resources Department or the Prosecuting Attorney's Office will be investigated by a non-county agency. Complaints of discrimination and harassment will be handled with sensitivity, discretion, and confidentiality to the extent allowed by the circumstances and the law. If the County concludes that a violation of this policy occurred, prompt and effective remedial action will be taken. This may include disciplinary action and/or other actions needed to remedy the effects of the discrimination and prevent further incidents. 12.8 COMPLAINT PROCEDURE Employees who feel that they may have been bullied, discriminated against or sexually harassed, or are aware of actions against another person that may be in violation of this policy, shall immediately contact either their immediate supervisor, their department official, or the Human Resources Department. Complaints should be submitted using the Mason County Internal Discrimination Complaint Form. If the complaint is reported to the employee's supervisor or department official, they will notify the Human Resources Department to perform the investigation. Any person may file a complaint under this policy when the person believes: 1. They have been the target of discrimination or harassment (including bullying ). 2. They have personal and first-hand knowledge of behavior believed to be in violation of this policy; or 3. They are being retaliated against for reporting behavior believed to be in violation of this policy. The complaint must be filed within 180 days of the alleged violation of this policy. The complaint should include a description of the alleged violation, the date it occurred, and the name, signature, Mason County ADA Transition Plan Page 21 of 29 address and phone number of the person filing the complaint. The complaint must include sufficient information to allow for investigation into the allegations. In addition to filing a complaint with Mason County, an individual may file a written complaint within one hundred and eighty (180) days of the alleged violation with the Washington State Human Rights Commission and/or the Equal Employment Opportunity Commission. Employees are encouraged to exhaust administrative remedies outlined in this policy before outside agencie s are consulted. The use of the County's internal discrimination complaint procedure is not a prerequisite to the pursuit of such statutory remedies. When an employee or union files both a grievance and an internal discrimination complaint regarding the same alleged acts or incidences, the investigation and processing of one shall be suspended until the other is completed. Mason County ADA Transition Plan Page 22 of 29 Appendix 4: Public Notice PUBLIC NOTICE Mason County complies with the Americans with Disabilities Act of 1990, Public Law 101-336 (ADA), which prohibits discrimination based on disability. The ADA, as applied to cities, counties, and other local governmental entities, requires that no qualified individual with a disability shall, based on a disability, be denied the benefits of local government services, programs, or activities. Accordingly, Mason County: Will take appropriate steps to ensure that communications with applicants, participants, and members of the public with disabilities are as effective as communications with others. Will make reasonable accommodations in policies, practices, or procedures when necessary to avoid discrimination since disability, unless a fundamental alteration in a local government program would result. Will operate its programs so that, when viewed in their entirety, they are readily accessible to and usable by individuals with disabilities. Furthermore, Mason County: Will not refuse to allow a person with a disability to participate in a local government service, program, or activity simply because the person has a disability. Will not provide services or benefits to individuals with disabilities through programs that are separate or different, unless the separate programs are necessary to ensure that the benefits and services are equally effective. Will not subject individuals with disabilities to discrimination in employment under any local government service, program, or activity. For further information: In accordance with Section 35.106 of the ADA’s Title Two Regulations, all applicants, participants, beneficiaries, and other interested persons are advised that further information may be obtained from this local government and from the Office on the Americans with Disabilities Act, Civil Rights Division, U.S. Department of Justice, Washington, D.C. 20530-0001, (800) 514-0301 (Voice) or (800) 514-0383 (TDD). Nicole Wilston, ADA Coordinator, has been designated by Mason County to coordinate compliance with the non-discrimination requirements contained in Section 35.107 of the ADA’s Title II Regulations. Ms. Wilston can be reached at 411 N 5th Street, Shelton, WA 98584, phone (360) 427-9670 or email: nwilston@masoncountywa.gov. Americans with Disabilities Act Mason County ADA Transition Plan Page 23 of 29 Appendix 5: Designating ADA Compliance Coordinator & Grievance Procedure RESOLUTION NO. OarJ-00 Amends Resolution 27-19 and Title 2'Chapter 2.46 — Mason County's Americans with Disabilities Act Coordinators i WHEREAS, the United States Congress adopted the Americans with Disabilities Act of 1990 ADA) as amended; and WHEREAS, the ADA provides that the public entities like Mason County, shall not exclude disabled people from participating in the county's services, programs, activities and employment, and that the County shall not discriminate against disabled people or otherwise deny the disabled the benefit of County services, programs, activities and employment. Mason County, Washington, Code of Ordinances, Chapter 2.46 also designates the Risk Manager to be the designated contact and investigate complaints and grievances; and WHEREAS, Federal regulations require that the County designate at least one County employee to coordinate the County's efforts to comply with and carry out, the County's responsibilities under the ADA. NOW, THEREFORE, BE IT RESOLVED that effective on the date of this resolution, the Board of Mason County Commissioners herby designates the Risk Manager as Mason County's ADA Coordinator for any internal or external complaints or grievances (see attachment A); BE IT FURTHER RESOLVED that the ADA Coordinator shall post Mason County's ADA Grievance Procedure (Exhibit A) and Notice of Nondiscrimination (Exhibit B) in all County buildings. Oared ,s ATTEST: BOARD OF COUNTY COMMISSIONERS MASON COUNTY, WASHINGTON McKenzie Smitfi, Cle\r-k of the Board Pat Tarzwell, Commissioner APPROVED AS TO FORM: Randy Ned erlin, Commissioner Tim Whitehead, Chief Deputy Sharon Trask, Commissioner Prosecuting Attorney i Mason County ADA Transition Plan Page 24 of 29 Exhibit A NOTICE DISABILITIES ACT Sst In accordance with the requirements of Title II of the Americans with Disabilities Act (ADA) of 1990, and Section 504 of the Rehabilitation Act of 1973, Mason County will not discriminate against qualified individuals with disabilities on the basis of disability in its services, programs or activities. Employment: Mason County does not discriminate on the basis of disability. in its hiring or employment practices and complies with all regulations promulgated by the U.S. Equal Employment Opportunity Commission under Title I of the ADA. Effective Communication: Mason County will generally, upon request, provide appropriate aid and services leading to effective communication for qualified person with disabilities so they can participate equally in Mason County's programs, services, and activities, including qualified sign language interpreters, and various other ways of making information and communications accessible to people who have speech, hearing or vision impairments. Modifications to Policies and Procedures: Mason County will make all reasonable modifications to policies and programs to ensure that people with disabilities have an equal opportunity to enjoy all of its programs, services, and activities. Requests for Accommodation: Anyone who requires an auxiliary aid or service for effective communication, or a modification of policies or procedures to participate in a program, service, or activity of Mason County, should contact the Court or Department directly. Please make requests for accommodation at least 48 hours before the scheduled event. Problems or Complaints: Nichole Wilston, Risk Manager & ADA Coordinator 360- 427-9670 ext. 643 nwilston(a-)-masoncountywa.gov The ADA does not require Mason County to take any action that would fundamentally alter the nature of its programs or services, or impose and undue financial or administrative burden. Complaints that a program, service, or activity of Mason County is not accessible to persons with disabilities should be directed to the ADA Coordinators as listed above. Mason County will not place a surcharge on a particular individual with a disability or any group of individuals with disabilities to cover the cost of providing auxiliary aids/services-or reasonable modifications of policy. WE ARE COMMITTED TO PROVIDING EQUAL ACCESS TO OUR SERVICES. Mason County ADA Transition Plan Page 25 of 29 Exhibit A co CON DISCAPACIDADES 1854 De acuerdo con los requisitos del Tftulo R de la Ley de Estadounidenses con Discapacidades ADA) de 1990 y la Seccion 504 de la Ley de Rehabilitacidn de 1973, el Condado de Mason no discriminara a personas calificadas con discapacidades por motivos de discapacidad en sus servicios, programas o actividades. Empleo: El Condado de Mason no discrimina por motivos de discapacidad en sus practicas de contratacion o empleo y cumple con todas las regulaciones promulgadas por la Comision de Igualdad de Oportunidades en el Empleo de EE. UU. bajo el Tftulo I de la ADA. Una comunicacion eficaz: El Condado de Mason generalmente, previa solicitud, proporcionara ayuda y servicios adecuados que conduzcan a una comunicacion efectiva para personas calificadas con discapacidades para que puedan participar equitativamente en los programas, servicios y actividades del Condado de Mason, incluidos interpretes calificados de lenguaje de senas y varias otras formas de generar informacibn y comunicaciones accesibles para personas con discapacidades del habla, auditivas.,o visuales. Modificaciones a las politicas y procedimientos: El Condado de Mason hara todas las modificaciones razonables a las politicas y programas para garantizar que las personas con discapacidades tengan igualdad de oportunidades para disfrutar de todos sus programas, servicios y actividades. Solicitudes de adaptaciones: Cualquiera persona que requiera ayuda o servicio auxiliar para una comunicacion efectiva, o una modificacion de politicas o procedimientos para participar en un programa, servicio o actividad del Condado de Mason, debe comunicarse con el tribunal o el Departamento directamente. Por favor hacer las solicitudes de alojamiento al menos 48 horas antes del evento programado. Problemas o Quejas: Nichole Wilston, Gerente de Riesgos Y Coordinadora de ADA 360-427-9670 Ext. 643 nwilston@masoncountywa.gov La ADA no requiere el Condado de Mason de emprender cualquier accion que fundamentalmente alterar la naturaleza de sus programas o servicios, o imponga una carga financiera o administrativa indebida. Las quejas de que un programa, servicio o actividad del Condado de Mason no es accesible para personas con discapacidades deben dirigirse a los coordinadores ADA como se enumeran anteriormente. El Condado de Mason no impondra un recargo a una persona con una discapacidad en particular ni a ningun grupo de personas con discapacidad para cubrir el costo de proporcionar ayudas auxiliares y servicios o modificaciones razonables de la poliza. ESTAMOS COMPROMETIDOS A PROPORCIONAR IGUALDAD DE ACCESO A NUESTROS SERVICIOS. Mason County ADA Transition Plan Page 26 of 29 09ptz CO Exhibit A PROCEDIMIENTO DE QUERELLAS DE ADA 1854 Condado del mason ha adoptado un procedimiento de queja internos preven pronta soluci6n equitativa de las quejas alegando cualquier acci6n prohibida por las regulaciones del Departamento de Justicia estadounidense aplicaci6n el titulo II de la ley de estadounidenses con discapacidades. Titulo II los Estados, en parte, que "de to contrario no individuo calificado con discapacidad, unicamente por raz6n de tal incapacidad, se excluira de la participaci6n en, ser negado los beneficios de o ser objeto de discriminaci6n" en programas o actividades patrocinadas por una entidad publica. Las quejas deben ser dirigidas a: Coordinadora de ADA Condado de Mason 411 North 51h Street Shelton, Washington, 98584 360) 427-9670 1. Una queja por escrito se debe Ilenar y contienen informaci6n sobre la presunta violaci6n como el hombre, direcci6n, numero de telefono del querellante y la ubicaci6n, fecha y descripci6n de la violaci6n. Medios alternativos de presentaci6n de denuncias, como una entrevista personal, estaran disponibles para las personas con discapacidad previa solicitud. 2. Una queja debe presentarse tan pronto como sea posible, pero no mas tarde de treinta 30 dias calendario despues de la supuesta violaci6n. 3. Una investigaci6n, segun corresponda, debera seguir a la presentaci6n de una denuncia dentro de los quince (15) dias calendario. La investigaci6n sera realizada por el Coordinador de ADA del Condado de Mason. Estas reglas contemplan investigaciones informales pero exhaustivas, brindando a todas las personas interesadas y a sus representantes, si los hubiere, la oportunidad de presentar pruebas relevantes para una denuncia. 4. Una determinaci6n escrita en cuanto a la validez de la denuncia y la descripci6n de la resoluci6n, si los hubiere, se expedira por el Coordinador de ADA y copia enviada a la organizaci6n querellante no mas tarde de quince 15 dias calendario despues de la investigacion. 5. Si la respuesta del Coordinador de ADA no resuelve satisfactoriamente el asunto, el demandante puede apelar la decisi6n dentro de los quince 15 dias calendario despues de la recepci6n de la respuesta a la Junta de Comisionados del condado. Una decisi6n final se hard por la Junta de Comisionados del Condado dentro de 30 treinta dias de calendario. 6. El Coordinador de ADA mantendra los archivos y registros relativos a las quejas. El Condado de Mason mantendra estos registros de acuerdo con el programa de retenci6n establecido por el estatuto estatal aplicable. 7. El derecho de una persona a una resoluci6n rapida y equitativa de la denuncia presentada a continuaci6n no debera ser deteriorado por la busqueda de la persona de otros remedios como la presentaci6n de una queja de ADA con la agencia o Departamento federal responsable. El use de este procedimiento de quejas no es un requisito previo para la busqueda de otras soluciones. 8. Estas reglas se interpretara para proteger los derechos sustantivos de las personas interesadas para cumplir con normas de proceso debido apropiado, y asegurar el Condado de Mason cumple con la ADA y reglamentos de aplicacion. Mason County ADA Transition Plan Page 27 of 29 yoK Cpt Exhibit A ADA GRIEVANCE PROCEDURE Rs4 Mason County has adopted an internal grievance procedure providing for prompt equitable resolution of complaints alleging any action prohibited by the U.S. Department of Justice regulations implementing Title II of the Americans with Disabilities Act. Title II states, in part, that "no otherwise qualified disabled individual shall, solely by reason of such disability, be excluded from the participation in, be denied the benefits of, or be subjected to discrimination" in programs or activities sponsored by a public entity. a public entity. Complaints should be addressed to: Mason County ADA Coordinator 411 North 5` Street Shelton, Washington, 98584 360) 427-9670 1. A complaint should be filled in writing and contain information about the alleged violation such as the name, address, phone number of complainant and the location, date and description of the violation. Alternative means of filing complaints, such as a personal interview, will be made available for persons with disabilities upon request. 2. A complaint should be filed as soon as possible, but no later than thirty (30) calendar days after the alleged violation. 3. An investigation, as may be appropriate, shall follow the filing of a complaint within fifteen (15) calendar days. The investigation shall be conducted by Mason County's ADA Coordinator. These rules contemplate informal but thorough investigations, affording all interested persons and their representatives, if any, an opportunity to submit evidence relevant to a complaint. 4. A written determination as to the validity of the complaint and description of the resolution, if any, shall be issued by the ADA Coordinator, and copy forwarded to the complainant no later than fifteen (15) calendar days after the investigation. 5. If the response of the ADA Coordinator does not satisfactorily resolve the issue, the complainant may appeal the decision within fifteen (15) calendar days after the receipt of the response to the Board of County Commissioners. A final decision will be made by the Board of County Commissioners within thirty (30) calendar days. 6. The ADA Coordinator shall maintain the files and records relating to complaints. Mason County shall retain these records for at least three years. 7. The right of a person to a prompt and equitable resolution of the complaint filed hereunder shall not be impaired by the person's pursuit of other remedies such as filing of an ADA complaint with the responsible federal department or agency. Use of this grievance procedure is not a prerequisite to the pursuit of other remedies. 8. These rules shall be construed to protect the substantive rights of interested persons to meet appropriate due process standards, and to assure the Mason County complies with the ADA and implementing regulations. Mason County ADA Transition Plan Page 28 of 29 Chapter 2.46 AMERICANS WITH DISABILITIES ACT CONTACT PERSONS 2.46.010 Contact persons—Designated. The risk manager shall be designated as ADA contact persons for any internal or external complaints or grievances, and will provide proper notice of this complaint procedure to the community and on official county bulletin boards and will provide complaint/grievance brochure (see Attachment A attached to the resolution codified in this chapter and on file in the office of the county clerk of the board) in all county facilities where there is public access. (Res. 46-92 (part), 1992; Res. No. 49-14, 8-19-2014; Res. No. 20-17, 4-11-2017; Res. No. 27-19, Att. A, 3-26-2019; Res. No. 2025-007, Att. A, 1-21-2025) Editor's note(s)—Exhibits A and B are attached to the resolution codified in this section and are on file in the county clerk's office. 2.46.020 Contact persons—To review and investigate complaints. The risk manager will review, investigate and otherwise dispose of such complaints in a manner that meets the good of the service and will provide a quarterly report of any ADA concern to the board of county commissioners. (Res. 46-92 (part), 1992; Res. No. 49-14, 8-19-2014; Res. No. 20-17, 4-11-2017; Res. No. 27-19, Att. A, 3-26-2019; Res. No. 2025-007, Att. A, 1-21-2025) Mason County ADA Transition Plan Page 29 of 29