HomeMy WebLinkAbout2025/05/27 - Regular PacketBoard of Mason County Commissioners
Draft Meeting Agenda
Commission Chambers
411 N 5th St, Shelton, WA 98584
May 27, 2025
9:00 a.m.
May 27.2
Commission meetings are live streamed at http://www.masonwebtv.com/
Regular Commission business meetings will be held in-person and via Zoom.
Please click the Zoom meeting link posted on the Mason County homepage and use the “raise hand” feature to be recognized
by the Chair to provide comment and testimony. Public comment and testimony can be provided in-person, via e-mail at
msmith@masoncountywa.gov; mail in to the Commissioners’ Office at 411 N 5th St, Shelton, WA 98584; or call (360) 427-
9670 ext. 419. If you need to listen to the Commission meeting via telephone, please provide your telephone number to the
Commissioners’ Office no later than 4:00 p.m. the Friday before the meeting.
1. Call to Order
2. Pledge of Allegiance
3. Roll Call
4. Correspondence and Organizational Business
4.1 Correspondence
4.2 Lodging Tax Advisory Committee Vacancy News Release
5. Open Forum for Citizen Input
Please see above options to provide public comment; 3 minutes per person, 15-minute time limit.
6. Adoption of Agenda
Items appearing on the agenda after “Item 10. Public Hearings” may be acted upon before 9:15 a.m.
7. Approval of Minutes – May 12 and 19, 2025 Briefing Minutes and May 13, 2025 Regular Minutes
8. Approval of Action Agenda
Items listed under “Action Agenda” may be enacted by one motion unless a Commissioner or citizen requests an item be
removed from the Action Agenda and considered a separate item.
8.1 Approval of Warrants and Treasurer Electronic Remittances
Claims Clearing Fund Warrant # 8112680-8112814 $1,592,010.92
8.2 Approval of the agreement with Evergreen Treatment Services (ETC) to provide medication for opioid use
disorder (MOUD) treatment services to be compliant with the Department of Justice (DOJ) settlement
agreement.
8.3 Approval for the Chair to sign the letter to the County Road Administration Board (CRAB) to return Rural
Arterial Program (RAP) grant funding for County Road Project (CRP) 2042 for the Shelton Valley Road
culvert replacement project from milepost 1.94 to milepost 2.06.
8.4 Approval of the Resolution for CRP 2067 for the Lynch Road culvert replacement project at milepost 2.27 and
approval for the Public Works County Engineer to advertise, set bid dates and times, and award contract, and
approval for the County Engineer and/or Chair to sign all pertinent documents.
8.5 Approval of the 2024 Oath of Inventory.
8.6 Approval to appoint Duane Wilson to the Mason County Lodging Tax Advisory Committee (LTAC) as a
Spender for a term expiring May 31, 2027.
8.7 Approval of the Memorandum of Understanding (MOU) with Teamsters Local 252 representing Probation to
include bilingual provision language.
8.8 Approval of the MOU with AFSCME Local 1504 to add Range 24 to the current 2023-2026 Collective
Bargaining Agreement (CBA) pay scale.
8.9 Approval to set a Public Hearing for Tuesday, June 24, 2025 at 9:15 a.m. and Tuesday, July 8, 2025 at 9:15
a.m. to consider amendments to Mason County Code Chapter 5.18 Temporary Outdoor Public Events (TOPE).
8.10 Approval of the professional services contract with View Community Advisors Inc to be the facilitator for the
5-Year Local Homeless Housing Plan from May 1, 2025 through December 31, 2025.
8.11 Approval to accept the recommendation of the Hearing Examiner and grant the vacation of the right-of-way as
petitioned, subject to conditions in the Findings of Fact, Conclusions of Law, and Recommendations of the
Hearing Examiner for Road Vacation No. 422.
8.12 Approval to accept ownership of the Paul Bunyon and Babe the Blue Ox statues and their affixed trailers as
gifted assets from the Mason County Historical Society.
8.13 Approval to set a Public Hearing for Tuesday, June 24 2025 at 9:15 a.m. to inform the citizens of the
availability of funds and eligible uses of the Washington State Community Development Block Grant (CDBG)
and receive comments on the proposed activities specifically funding the Community Action Council (CAC)
of Lewis, Mason, and Thurston Counties, as well as receive comments on the 2022-2025 program.
8.14 Approval to set a Public Hearing for Tuesday, June 24 2025 at 9:15 a.m. to consider and approve supplemental
budget requests and budget transfers to the 2025 budget.
8.15 Approval to appoint Sandra Petrich and Roger Lewis to the Mason County Housing Authority Board (HA) for
five-year terms expiring May 27, 2030.
8.16 Approval of the MOU with AFSCME Local 1504 updating position titles and reclassing multiple positions
within the Treasurer’s Office effective June 1, 2025.
8.17 Approval of the Resolution proclaiming Mason County’s ongoing commitment to reducing fatalities and series
injury accidents on County-maintained roads.
9. Other Business (Department Heads and Elected Officials)
10. 9:15 a.m. Public Hearings and Items Set for a Certain Time
Please see above options to provide public testimony.
No Public Hearing set for this time.
11. Board’s Calendar and Reports
12. Adjournment
MASON COUNTY
TO: Board of Mason County Commissioners
Reviewed
FROM: Ravyn Marshall Ext. 419
DEPARTMENT: Support Services Action Agenda
DATE: May 27, 2025 No. 4.1
ITEM: Correspondence
4.1.1 Received Notice from the Squaxin Island Legal Department regarding Island
Enterprises Retail LLC operating a temporary marijuana business location for certain
special events occurring at Salish Cliffs Golf Club.
4.1.2 Received Application from Trusten S Brown for Housing Authority, Isaiah Johnston
for Planning Advisory Commission, and Earendil Stargard for Planning Advisory
Commission.
4.1.3 Received Notices from the Washington State Liquor and Cannabis Board for the
following: Special Occasion License Applications for Kristmas Town Kiwanas and
Hood Canal Salmon Enhancement Group; and Liquor License Application for Lake
Cushman Store.
4.1.4 Received Letters from the Federal Energy Regulatory Commission regarding ODSP
External Auditor Resumes, Cushman, Nisqually River, Cowlitz River and
Wynoochee Hydroelectric Projects; and Tailrace Monitoring Report-Article 418.
4.1.5 Received Letter from Phil Wolff regarding Belfair Sewer Extension and Community
Impact.
Attachments: Originals on file with the Clerk of the Board.
Received 5/9/2025
Commissioners Randy Neatherlin,
Sharon Trask and Pat Tarzwell.
Mark Neary, McKenzie Smith,
Shelly Bellisle
Entry #: 34 - Planning Advisory Commission (PAC)Status: Submitted Submitted: 5/14/2025 10:19 PM
Advisory Board Name:
Planning Advisory Commission (PAC)
Name:
Isaiah Johnston
Today's Date:
5/14/2025
Address
Voting Precinct:
Phone
(
Email
Community Service:
Mason County Association of Realtors Immediate Past President and
am currently the Scholarship chair, and have been for 5 years for the
MCAR Scholarship Program. Every Summer I officiate and include
local community members and businesses in Monthly "Walk the
Block Trash Pickup" cleaning up downtown Shelton. Weekly
Volunteer for a local Cat Shelter, I also serve on a few different
committees for the Washington Realtors Association, including
Strategic Planning.
Employment:
Realtor, John L Scott Shelton- 2015 to Present
What do you perceive is the role or purpose of this advisory board?
I believe the purpose of this advisory board is to bring a culmination of different perspectives with different backgrounds and experiences to
make decisions on property issues. These issues should be considered on what is best for the greater good, and may not always satisfy the
desires of an individual property owner.
What interest or skills do you wish to offer this advisory board?
I believe as a local Realtor I can bring a unique perspective as they relate to housing/ homeownership related issues, especially in a time with
the current housing crisis.
List any financial, professional, or voluntary affiliations that could create a potential conflict of interest:
As mentioned above, I am a Local Realtor, and am a current Board Member with the Mason County Association of Realtors.
Required Training:
Participation is dependent on attending certain trainings such as the Open Public Meetings Act (OPMA) and Public
Records Act (PRA) trainings at no cost to you. Will you be able to attend such trainings?
Yes or No:
Yes
How much time can you commit to this
advisory board:
Quarterly, Monthly, Weekly, Daily
Are you a U.S. citizen and Mason
County resident?
Yes
*For Civil Service applications ONLY, what is
your political party?
Received 5/15/2025Commissioner Randy Neatherlin,Sharon Trask and Pat Tarzwell.Mark Neary, Mckenzie Smith,Mariah Frazier, Kell Rowen
Entry #: 35 - Planning Advisory Commission (PAC)Status: Submitted Submitted: 5/16/2025 1:22 PM
Advisory Board Name:
Planning Advisory Commission (PAC)
Name:
Earendil Stargard
Today's Date:
5/16/2025
Address
Voting Precinct:
Phone
(
Email
Community Service:
Being relatively new to the area and having spent the last few years
setting up my small business, I've recently been creating time to
show up to a variety of community events to help out wherever I see
that spare hands are needed, and I look forward to continuing to
grow in that direction.
Employment:
I'm a self employed painter and metal sculptor, selling my works at
various local and national art events.
Most of my employment background is in the agriculture sector, and
I worked as a cattleman in Eastern Oregon for around a decade
before moving to Mason County in 2019.
For the last 15 years I've been raising meat goats to sell as well as to
fill my freezer.
I am also a natural science communicator with a background in
biology and chemistry, and I host talks and presentations covering
ecology and agriculture.
What do you perceive is the role or purpose of this advisory board?
I believe the role of the PAC is to serve as a guide to the board of county commissioners, influencing the direction of the comprehensive plan
and land use regulations after hearing, considering and consolidating information from public and local government sources. It's the PAC's
duty to streamline the process so the county commissioners can make informed decisions about the needs of Mason County in the decades
to come without being bogged down by all the legwork.
What interest or skills do you wish to offer this advisory board?
As someone with a history in both the arts and agriculture, I have a rich and diverse background which differs from much of the rest of the
board, and which well represents the rural nature and bright culture of Mason County as a whole. I'm very capable of balancing different
priorities and approaching problems or conflicts with flexibility and consideration to multiple variables, even when those variables are
seemingly at odds with one another.
List any financial, professional, or voluntary affiliations that could create a potential conflict of interest:
I'm not aware of any affiliations I have which may create a conflict of interest with this board.
Required Training:
Participation is dependent on attending certain trainings such as the Open Public Meetings Act (OPMA) and Public
Records Act (PRA) trainings at no cost to you. Will you be able to attend such trainings?
Yes or No:
Yes
How much time can you commit to this
advisory board:
Monthly, Weekly
Are you a U.S. citizen and Mason
County resident?
Yes
*For Civil Service applications ONLY, what is
your political party?
Independent
Received 5/16/2025Commissioners Randy Neatherlin,Sharon Trask and Pat Tarzwell.Mark Neary , McKenzie Smith,Mariah Frazier, Kell Rowan
Washington State Liquor and Cannabis Board
Licensing Division: Alcohol Unit
1025 Union Ave SE, P.O. Box 43098
Olympia, WA 98504-3098
Customer Service: (360) 664-1600
Fax: (360) 753-2710 Website: www.lcb.wa.gov
NOTICE OF SPECIAL OCCASION LICENSE APPLICATION
RETURN THIS NOTICE TO:LARESPONSE@LCB.WA.GOV
May 12, 2025
To: MASON COUNTY COMMISSIONERS
Organization Name: KRISTMAS TOWN KIWANIS
Organization Address: PO BOX 777, SHELTON, WA 98584
Contact Name: MARK ZIEGLER
Contact DOB: 8/2/1970
Contact Phone: 360-490-2969
Special Occasion #: 439497
Event Date(s)/Time: 7/11/2025 7/13/2025; 8:00AM-11:30PM
Event Location(s): SOUTH MASON SOCCER PARK - 2102 E JOHNS PRAIRIE RD, SHELTON, WA 98584
A SPECIAL OCCASION LICENSE ALLOWS THE ORGANIZATION TO:
__Sell beer for consumption at the above specified date, time, and location.
__Sell wine for consumption at the above specified date, time, and location.
__Sell spirits by the individual serving for consumption at the above specified date, time, and location.
__Sell beer, wine and spirits in unopened bottles or packages in limited
quantities for off premise consumption at the above specified date, time, and location.
You have 20 days from the date of this notice to provide input regarding this application. If we do not receive a response within
20 days, we will assume you have no objections to the issuance of the license. If you need additional time to respond, you must
submit a written request with your reason(s) for an extension of up to 20 days.
1. Do you approve of the applicant? YES____ NO____
2. Do you approve of the event location? YES____ NO____
If you have indicated disapproval of the applicant, location, or both, please submit a statement of all facts on which your objection(s)
are based.
________________ _______________________________________________________________
Date Signature of Mayor, City Manager, County Commissioner or Designee
Received 05/12/2025
Commissioner Randy Neatherlin,
Sharon Trask and Pat Tarzwell.
Mark Neary, McKenzie Smith,
Liquor Board
Washington State Liquor and Cannabis Board
Licensing Division: Alcohol Unit
1025 Union Ave SE, P.O. Box 43098
Olympia, WA 98504-3098
Customer Service: (360) 664-1600
Fax: (360) 753-2710 Website: www.lcb.wa.gov
NOTICE OF SPECIAL OCCASION LICENSE APPLICATION
RETURN THIS NOTICE TO: LARESPONSE@LCB.WA.GOV
May 15, 2025
To: MASON COUNTY COMMISSIONERS
Organization Name: HOOD CANAL SALMON ENHANCEMENT GROUP
Organization Address: PO BOX 2169, BELFAIR, WA, USA, 98528
Contact Name: JOANNE TEJEDA
Contact DOB: 8/21/1965
Contact Phone: 360-710-7826
Special Occasion #: 038041
Event Date(s)/Time: 7/17/2025 – 7/19/2025; 3 PM - 9 PM
Event Location(s): ROBINHOOD VILLAGE (OUTDOORS) - 6790 WA 106, UNION, WA 98592
A SPECIAL OCCASION LICENSE ALLOWS THE ORGANIZATION TO:
__Sell beer for consumption at the above specified date, time, and location.
__Sell wine for consumption at the above specified date, time, and location.
__Sell spirits by the individual serving for consumption at the above specified date, time, and location.
__Sell beer, wine and spirits in unopened bottles or packages in limited
quantities for off premise consumption at the above specified date, time, and location.
You have 20 days from the date of this notice to provide input regarding this application. If we do not receive a response wi thin
20 days, we will assume you have no objections to the issuance of the license. If you need additional time to respond, you must
submit a written request with your reason(s) for an extension of up to 20 days.
1. Do you approve of the applicant? YES____ NO____ 2. Do you approve of the event location? YES____ NO____
If you have indicated disapproval of the applicant, location, or both, please submit a statement of all facts on which your objection(s)
are based.
________________ _______________________________________________________________
Date Signature of Mayor, City Manager, County Commissioner or Designee
Received 5/15/2025
Commissioners Randy Neatherlin,
Sharon Trask and Pat Tarzwell.
Mark Neary, Mckenzie Smith,
Liquor Board
Washington State Liquor and Cannabis
Board
Licensing Division: Alcohol Unit
1025 Union Ave SE, P.O. 43075
Olympia, WA 98504-3075
Customer Service: (360) 664-1600
Fax: (360) 753-2710 Website:
www.lcb.wa.gov
DATE: 5/19/2025
NOTICE OF LIQUOR LICENSE APPLICATION
RETURN THIS NOTICE TO: LAresponse@lcb.wa.gov
TO: MASON COUNTY COMMISSIONERS
RE: New License Application
UBI: 6058334760010001
License: 439144 - 2N
Trade Name: LAKE CUSHMAN STORE
Loc Addr: 2550 N LAKE CUSHMAN
RD
HOODSPORT WA 98548-0000
Mail Addr: 5621 GREAT GLEN RD SW
PORT ORCHARD WA 98367-5603
Phone No.: 360-621-1333
Privileges Applied For:
Grocery Store - Beer/Wine
Snack Bar
APPLICANTS:
SSP INVESTMENTS LLC
SUKHWINDER SINGH, 01/23/1990
PUSHPINDER SINGH, 08/31/1973
SUKWINDER KAUR, 10/04/1977
HASHDEEP KAUR, 11/30/1999
As required by RCW 66.24.010(8), the Liquor and Cannabis Board is notifying you
that the above has applied for a liquor license. You have 20 days from the date of
this notice to provide input on this application. If we do not receive this notice back
within 20 days, we will assume you have no objection to the issuance of the license.
If you need additional time to respond, you must submit a written request for an
extension of up to 20 days, with the reason(s) you need more time.
If you need information on SSN, contact our CHRI desk at (360) 664-
1724.
YES NO
1. Do you approve of the applicant? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
.
2. Do you approve of the location? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
If you disapprove, per RCW 66.24.010(8) you MUST attach a letter to the Board detailing the
reason(s) for the
Washington State Liquor and Cannabis
Board
Licensing Division: Alcohol Unit
1025 Union Ave SE, P.O. 43075
Olympia, WA 98504-3075
Customer Service: (360) 664-1600
Fax: (360) 753-2710 Website:
www.lcb.wa.gov
objection and providing facts upon which your objection(s) is based.
DATE SIGNATURE OF MAYOR, CITY MANAGER, COMISSIONER,
TRIBAL CHAIRPERSON OR DESIGNEE
NEWS RELEASE
May 27, 2025
MASON COUNTY COMMISSIONERS’ OFFICE
411 N 5TH ST, BLDG 1, SHELTON, WA 98584
TO: KMAS, KRXY, SHELTON-MASON COUNTY JOURNAL, THE OLYMPIAN,
SHELTON CHAMBER OF COMMERCE, NORTH MASON CHAMBER OF
COMMERCE, CITY OF SHELTON, ECONOMIC DEVELOPMENT
COUNCIL, THE SUN
RE: Lodging Tax Advisory Committee Vacancy
The Mason County Board of County Commissioners (BOCC) are seeking applicants to fill
a Generator position on the Mason County Lodging Tax Advisory Committee (LTAC).
Pursuant to Mason County Code Chapter 2.96 – Lodging Tax Advisory Committee, LTAC
shall consist of at least five (5) members appointed by the BOCC. The committee shall
include:
− At least two (2) representatives of business that are required to collect lodging tax
(Generators)
− At least two (2) members who are persons involved in activities authorized to be
funded by lodging tax revenue (Spenders)
− One (1) Mason County Commissioner who shall serve as the Chair
LTAC reviews and makes recommendations to the BOCC for awarding lodging tax
funding. The BOCC may review the membership of the LTAC annually and make changes
as appropriate.
Interested persons are encouraged to apply by completing an Advisory Board Application
at https://www.cognitoforms.com/MasonCounty2/AdvisoryBoardApplication or by
calling the Commissioners’ Office at (360) 427-9670 ext. 419 or visiting 411 N 5th Street,
Shelton. This position will remain open until filled.
BOARD OF MASON COUNTY COMMISSIONERS
______________________
Sharon Trask,
Chair
______________________
Pat Tarzwell,
Vice-Chair
______________________
Randy Neatherlin,
Commissioner
Board of Mason County Commissioners’ Briefing Minutes
Mason County Commission Chambers, 411 N 5th Street, Shelton, WA 98584
May 12, 2025 | Page 1 of 2
Week of May 12, 2025
Monday, May 12, 2025
9:00 A.M. Closed Session – RCW 42.30.140(4) Labor Discussion
Commissioners Neatherlin, Tarzwell, and Trask met in closed session for labor negotiation from 9:00
a.m. to 10:00 a.m. Mark Neary, Mary Ransier Christopher Pinkston, Cabot Dow, and Lindsey Smith
were also in attendance.
10:00 A.M. Housing Authority Board Interview
Commissioners Neatherlin, Tarzwell, and Trask were in attendance.
• Commissioners interviewed Sandra Petrich for the Mason County Housing Authority Board.
10:10 A.M. Sheriff’s Office – Lieutenant Schoeneberg
Commissioners Neatherlin, Tarzwell, and Trask were in attendance.
• Chief Hanson discussed the contract with Evergreen Treatment Services (ETS) to provide methadone
treatment for incarcerated individuals. Approved to move forward.
10:15 A.M. Community Development – Kell Rowen
Commissioners Neatherlin, Tarzwell, and Trask were in attendance.
• Kell shared the Planning Advisory Commission (PAC) vacancy news release for an at-large position
and District 1 position and the request to move a member from serving District 1 to District 2.
Approved to move forward.
10:20 A.M. Public Works – Loretta Swanson
Utilities & Waste Management
Commissioners Neatherlin, Tarzwell, and Trask were in attendance.
• Mike Collins discussed the withdrawal of grant funding for County Road Project (CRP) 2042 for the
Shelton Valley Road culvert replacement from mile post 1.94 to mile post 2.06. Approved to move
forward.
• Mike shared CRP 2067 for the Lynch Road culvert replacement at mile post 2.27. Approved to move
forward.
• Loretta discussed extending Interlocal Agreement (ILA) with Kitsap County for hazardous waste
collection and disposal for a four-year period.
• Mike shared Pickering crosswalk solar panel buttons have been installed on center line and fog line,
but do not fire at the same time.
• Loretta added that she is working with Tanessa on a safety improvement grant.
10:40 A.M. Central Services – Mark Neary
Commissioners Neatherlin, Tarzwell, and Trask were in attendance.
• McKenzie Smith shared the Resolution selecting the Shelton-Mason County Journal as the official
County newspaper per RCW 36.72.075. Approved to move forward.
• McKenzie discussed the 2024 Oath of Inventory. Approved to move forward.
• McKenzie shared the Lodging Tax Advisory Committee (LTAC) vacancy news release. Approved to
move forward.
• McKenzie discussed the reappointment of Duane Wilson to the LTAC as a Spender for a term expiring
May 31, 2027. Approved to move forward.
• Mary Ransier shared the Memorandum of Understanding (MOU) with Teamsters Local Union # 252 –
Probation to include bilingual provision language. Approved to move forward.
• Mary discussed the MOU with AFSCME Local 1504 adding Range 24 to the pay scale of the current
Collective Bargaining Agreement (CBA). Approved to move forward.
• Jennifer Beierle discussed succession planning for the Budget and Finance office. This request
includes reclass of the current Financial Analyst position, posting for a Senior Financial Analyst
position, and temporarily retaining the current Financial Analyst position. Approved to move forward.
Board of Mason County Commissioners’ Briefing Minutes
Mason County Commission Chambers, 411 N 5th Street, Shelton, WA 98584
May 12, 2025 | Page 2 of 2
• Jennifer presented the April 2025 financial report. Current Expense revenue $16,975,609 at 38%.
Treasurer Department receipts $12,307,929 at 41%. Current Expense expenditure $17,827,767 at 31%.
Six-year specific revenue streams: Community Development revenue $813,533; Detention and
Correction $1,561; Current Expense property tax $5,145,946; Road Diversion property tax $520,062;
County Road property tax $5,174,946; Current Expense sales tax $3,047,749; Criminal Justice tax
$789,237; Rural Sales and Use tax $370,981; Homelessness Prevention filings $160,966; Lodging tax
$191,950; and Real Estate Excise Tax (REET) 1 and 2 $441,472 each. Total revenue collected
$3,047,749.45. Revenue budgeted $9.5 million. Projected end of year revenue $9,960,651.43.
Current Expense cash $26,010,951. Special Fund cash $67,542,947. Motor Pool expenditure
$549,918 at 26.18%. Special and Other Funds revenue $18,948,967 at 33%. Spec ial and Other Funds
expenditure $15,169,526 at 22%. Total County debt $16,859,386. Remaining County debt capacity
$203,161,663.
• Kelly Frazier started District Courts move this week, the goal is to be back open to public on May 19.
• Kelly also shared that the boiler in Jail went out Saturday. Nathan Stout and Bradley Air were able to
get the boiler running temporarily. This will be further evaluated on Wednesday to see what parts or
maintenance are needed.
• Kelly reminded the Commissioners and staff of the Employee Group baked potato bar Thursday.
• Mark announced that he has accepted another position outside of the County and his last day will be
the end of May.
• Commissioners decided to appoint Sandra Petrich to the Mason County Housing Authority.
Respectfully submitted,
_________________________
McKenzie Smith,
Clerk of the Board
BOARD OF MASON COUNTY COMMISSIONERS
Sharon Trask, Pat Tarzwell, Randy Neatherlin,
Chair Vice-Chair Commissioner
Board of Mason County Commissioners’ Briefing Minutes
Mason County Commission Chambers, 411 N 5th Street, Shelton, WA 98584
May 19, 2025 | Page 1 of 2
Week of May 19, 2025
Monday, May 19, 2025
9:00 A.M. Closed Session – RCW 42.30.140(4) Labor Discussion
Commissioners Neatherlin, Tarzwell, and Trask met in closed session for labor negotiation from 9:00
a.m. to 10:00 a.m. Mark Neary, Christopher Pinkston, Cabot Dow, and Lindsey Smith were also in
attendance.
10:00 A.M. Economic Development Council – Kevin Shutty
Commissioners Neatherlin, Tarzwell, and Trask were in attendance.
• Kevin presented the Mason County Target Industry Sector Study. Key topics included approach
overview, selection criteria, occupational considerations, target industry clusters, boundary -spanner
supply chain gaps, industry sector-specific gaps, forest products (FP) snapshot, fastest-growing list for
FP sector reps, agriculture and aquaculture (AA) snapshot, fastest-growing list for AA sector reps,
manufacturing (M) snapshot, fastest-growing list for M sector reps, healthcare and social services
(HSS) snapshot, fastest-growing list for HSS sector reps, accommodations and food service (AFS)
snapshot, fastest-growing list for AFS sector reps, Mason EDC implementation rules, and proposed
actions.
10:30 A.M. WSU Extension – Dan Teuteberg & Heidi Steinbach
Commissioners Neatherlin, Tarzwell, and Trask were in attendance.
• Heidi discussed the Noxious Weed Program and requested changing the .5 Extra Help position to a 1.0
full-time permanent position for an additional $27,370 in 2026.
10:40 A.M. Community Development – Kell Rowen
Commissioners Neatherlin, Tarzwell, and Trask were in attendance.
• Kell discussed amending Mason County Code Chapter 5.18 – Temporary Outdoor Public Events
(TOPE). Commissioners would like to have this item move forward as a two-part Public Hearing.
10:50 A.M. Public Health – David Windom
Commissioners Neatherlin, Tarzwell, and Trask were in attendance.
• Ian Tracy shared the Washington State Department of Health (DOH) Shellfish Growing Area Annual
Report (GAAR). Highlights include Oakland Bay had 77 acres upgraded from prohibited to
conditionally approved on the south end and two stations in threatened status on the north end, Hood
Canal no. 6 has a threatened station on the north end of Hoodsport, Stretch Island has a new threatened
section, and Annas Bay conditional area closure criteria is now less restrictive and an upgrade of 245
acres from conditionally approved to approved.
• Melissa Casey discussed the five-year Local Homeless Housing Plan Facilitator contract with View
Community Advisors, Inc. for $120,000. Approved to move forward.
11:00 A.M. BREAK
11:15 A.M. Public Works – Loretta Swanson
Utilities & Waste Management
Commissioners Neatherlin, Tarzwell, and Trask were in attendance.
• Tina “Lovejoy” Schaefer discussed Road Vacation no. 422 and provided the Hearing Examiner’s
recommendation. Approved to move forward.
• Loretta discussed the grant submitted for “Safe Streets 4 All” and discussed a Resolution showing
Mason County’s commitment. Approved to move forward.
11:30 A.M. Central Services – Mark Neary
Commissioners Neatherlin, Tarzwell, and Trask were in attendance.
Board of Mason County Commissioners’ Briefing Minutes
Mason County Commission Chambers, 411 N 5th Street, Shelton, WA 98584
May 19, 2025 | Page 2 of 2
• Nichole Wilston discussed the ownership of the Paul Bunyan and Babe the Blue Ox statues. Cmmr.
Neatherlin requested a ninety (90) day revision for reversal if the County is unable to register the
statues. Approved to move forward.
• Jennifer Beierle shared the availability of funds eligible uses of the state Community Development
Block Grant (CDBG). Approved to move forward.
• Jennifer discussed the requests for supplemental appropriations and amendments to the 2025 Budget.
The net total of adjustments to 2025 authorized expenditure appropriations in the General Fund is an
increase of $152,685; and the net total of adjustments to 2025 authorized expenditure appropriations in
funds other than the General Fund is a decrease of $29,707.
• Jennifer shared Island Lake Management District has received the necessary signatures to move
forward.
• Mark provided the Human Resources (HR) recommendation report which highlights strategies to
address leadership gaps, structural inefficiencies, employee dissatisfaction, and labor relations issues.
Also included is a recommendation for the HR Director interview process.
• Mark shared the Mason County Treasurer nomination from the Mason County Democrats who have
selected Brittany Pearson as their nominee for consideration. Approved to move forward.
• Mark discussed the path forward for determining the process for open County Administrator position .
Commissioners recommended Travis Adams as interim. Mark recommended a defined timeline, a
decided process to fill the position permanently, and an employment agreement.
• Commissioners discussed appointing Roger Lewis to the Housing Authority.
• Mark shared that there are five applicants to interview for the HR Director position.
Monday, May 19, 2025
9:00 A.M. Pre-Budget Utility Rate Workshop
Commissioners Neatherlin, Tarzwell, and Trask were in attendance.
• Loretta shared the preliminary utility budgets have been prepared for 2026. Topics included look
ahead, reserves, future capital needs, maintenance activities, operating costs, and controlling the
operating costs.
• Stephanie presented the rate scenario tables for North Base Case Inlet, Belfair Sewer, Rustlewood
Sewer, Rustlewood Water, and Beards Cove Water. Each table included five different scenarios with
the staff recommended scenario. Additional spreadsheets showed assumptions regarding new
connections, interest rates, capital improvements, and collectability for a ten -year projection period as
well as the potential impact to the Belfair Sewer Fund if .09 funds are no longer available.
Respectfully submitted,
_________________________
McKenzie Smith,
Clerk of the Board
BOARD OF MASON COUNTY COMMISSIONERS
Sharon Trask, Pat Tarzwell, Randy Neatherlin,
Chair Vice-Chair Commissioner
Board of Mason County Commissioners
Proceedings
Commission Chambers
411 N 5th St, Shelton, WA 98584
May 13, 2025
1. Call to Order – The Chairperson called the regular meeting to order at 9:00 a.m.
2. Pledge of Allegiance – Mark Neary led the flag salute.
3. Roll Call – Present: Commissioner District 1 – Randy Neatherlin; Commissioner District 2 –
Pat Tarzwell; Commissioner District 3 – Sharon Trask.
4. Correspondence and Organizational Business
4.1 Correspondence
4.1.1 Comcast sent notice regarding the drop of Fox Multicast channels.
4.1.2 Advisory board applications were received from the following: Stephanie Daley-Watson
for the Board of Health, Elizabeth Egan for the Planning Advisory Commission, Janice
Loomis for the Board of Equalization, and Duane Wilson for the Lodging Tax Advisory
Committee.
4.1.3 Great Peninsula Conservancy sent in a letter regarding notice of property acquisition in
Tahuya, Mason County RCO Grant # 22-1369.
4.1.4 Washington State Liquor and Cannabis Board sent in two notices of cannabis application
for Purple Farms LLC.
4.1.5 Washington State Pollution and Liability Insurance Agency sent in a letter regarding its
Financial Assurance Program.
4.1.6 County Road Administration Board provided Mason County with a Certificate of Good
Practice.
4.2 Loretta Swanson read the Transportation Improvement Program Citizens Advisory Panel
(TIP-CAP) Membership Openings news release.
4.3 McKenzie Smith read the Board of Equalization Vacancies news release.
4.4 Loretta Swanson read the Fill-a-Public Works Truck Event news release.
4.5 Kell Rowen read the Planning Advisory Commission Vacancy news release.
5. Open Forum for Citizen Input
Tiana Dunbar, Mason Economic Development Council (EDC) read a proclamation for
Economic Development Week May 11 – 17. Ms. Dunbar also explained that Business
Enterprise Startup Training (BEST) and Quick Start scholarships are still available for Mason
County residents who are seeking to start a business through June 30, 2025.
Bill Hyatt, Shelton, thanked the Commissioners for the new crosswalk lighting that has been
placed at Pickering Road. Mr. Hyatt expressed his concern regarding the Evergreen
Treatment Services (ETS) truck that parks at Brewer Park in downtown Shelton. The park is
seeing a growing number of homeless camps, and he believes this is attributed to the ETS
truck. This is a public park that cannot be used because of these encampments. Mr. Hyatt
asked the County to encourage that the ETS truck be moved to the Public Health Building
near Mason General.
6. Adoption of Agenda
2 | M a y 1 3 , 2 0 2 5 C o m m i s s i o n M i n u t e s
Cmmr. Tarzwell/Neatherlin moved and seconded to adopt the agenda as published. Motion
carried unanimously. Neatherlin-aye; Tarzwell-aye; Trask-aye.
7. Approval of Minutes
Cmmr. Tarzwell/Neatherlin moved and seconded to adopt the March 11, 2025 Elected Official
& Department Head Meeting Minutes; March 18, April 1, April 15, and April 29, 2025 Regular
Minutes; and March 24, March 31, April 7, April 14, April 21, April 28, and May 5, 2025
Briefing Minutes as presented. Motion carried unanimously. Neatherlin-aye; Tarzwell-aye;
Trask-aye.
8. Approval of Action Agenda
8.1 Approval of Warrants and Treasurer Electronic Remittances
Claims Clearing Fund Warrant # 8112290-8112679 $2,473,205.32
Direct Deposit Fund Warrant # 116055-116466 $ 942,373.54
Salary Clearing Fund Warrant # 7008871-7008907 $1,270,656.23
Treasurer Electronic Remittance $1,589,981.35
8.2 Approval of the temporary road closures on Beeville Loop Road (mile post 1.41, 1.69, and
4.98) and Bear Creek Dewatto Road (mile post 6.18, 7.43, and 7.94) for culvert and bridge
replacement projects occurring between May 1 and October 30, 2025; each closure will last up
to fourteen (14) calendar days and will be published in the Shelton-Mason County Journal in
accordance with public notice requirements.
8.3 Approval of the Resolution for County Road Project (CRP) 2066 – Cloquallum Road Safety
Enhancement Project and approval for the Public Works County Engineer to advertise, set bid
dates and times, award the contract, and approval for the County Engineer and/or Chair to sign
all pertinent documents. (Exhibit A, Resolution No. 2025-027)
8.4 Approval to reappoint Deidre Peterson, John DeLeva, and Rachel Hansen to the Mason County
Lodging Tax Advisory Committee (LTAC) for terms set to expire May 31, 2027.
8.5 Approval to extend the American Rescue Plan Act (ARPA) contract with The Youth
Connection to October 31, 2025 2026.
8.6 Approval of the Resolution amending Resolution No. 2025-001 increasing the range for the Jail
Chief from Range 43 to Range 45 and the Deputy Director Public Works/Utilities & Waste
Management from Range 44 to Range 46 on the Non-Represented Salary Schedule. (Exhibit
B, Resolution No. 2025-028)
8.7 Approval of the Resolution establishing the Security Checkpoint Random Screening Policy for
designated County government facilities. (Exhibit C, Resolution No. 2025-029)
8.8 Approval to utilize Wildwood Playgrounds NW to replace woodchips for both Union and
Walker Parks in the estimated amount of $4,830 utilizing Real Estate Excise Tax (REET) 2
funds.
8.9 Approval to schedule a Public Hearing on Tuesday, June 10, 2025, at 9:15 a.m. to review the
Americans with Disabilities Act (ADA) Transition Plan for Public Right-of-Way.
8.10 Approval for the County Engineer to execute a Consulting Agreement with Forterra; not to
exceed $20,000; to begin amending the conservation easement for the Bear Creek Dewatto
Road realignment project (CRP 2050, from mile post 1.53 to 1.96).
8.11 Approval to reappoint Janice Loomis to the Board of Equalization (BOE) for an unexpired term
ending May 31, 2028.
8.12 Approval to move Planning Advisory Commission (PAC) member Jeff Carey from District 1 to
District 2.
8.13 Approval of the Resolution selecting the Shelton-Mason County Journal as the official County
newspaper for publishing certain legal publications. (Exhibit D, Resolution No. 2025-030)
8.14 Approval of the Resolution amending Resolution No. 2025-001 creating a Senior Financial
Analyst position in Central Services at Range 28 on the Non-Represented Salary Schedule and
reclassifying the incumbent Financial Analyst in Central Services to a Senior Financial Analyst
3 | M a y 1 3 , 2 0 2 5 C o m m i s s i o n M i n u t e s
at Range 28 Step 7 effective May 16, 2025. (Exhibit E, Resolution No. 2025-031)
Cmmr. Tarzwell/Neatherlin moved and seconded to approve action items 8.1 through 8.14.
Motion carried unanimously. Neatherlin-aye; Tarzwell-aye; Trask-aye.
9. Other Business (Department Heads and Elected Officials)
Mark Neary stated that he has discussed with the City of Shelton the issues surrounding the
ETS truck and Brewer Park homeless encampments and will work with Dave Windom,
Public Health Director, to see if a better location can be found for this service. It is unclear
whether the van can be re-located to the Mason General area because of a nearby school.
Loretta Swanson expressed her appreciation to the Public Works team for the annual State
Treasurer Certificate of Good Practice award which was received this year. Ms. Swanson
wanted to especially thank Kelle Medcalf and Shephanie Burman for their ongoing work
behind the scenes relating to county road administration allowing us to receive this annual
award.
10. 9:15 a.m. Public Hearings and Items Set for a Certain Time
Please see above options to provide public testimony. These options are available only while COVID-19 OPMA
meeting restrictions are in place.
10.1 Public Hearing to consider the sale of real property located at 5 Public Works Drive, Shelton,
WA, parcel no. 42002-13-90050 in the amount of $450,000 to David C Bayley and/or assigns.
Staff: Mark Neary (Exhibit F, Resolution No. 2025-032)
Mark Neary shared parcel no. 42002-13-90050 was acquired in 2005 as a property exchange
between Mason County Public Works and Manke Timber Company. This parcel was declared
surplus by Resolution No. 32-19 on April 16, 2019. The parcel is surveyed at 6.1 acres. Mason
County received an offer in the amount of $450,000 from David C. Bayley and/or assigns for
parcel no. 42002-13-90050. The offer from David C. Bayley is $50,000 over the appraised
value. The proceeds from this sale will be placed in the County Road Fund.
Cmmr. Neatherlin/Tarzwell moved and seconded to approve the sale of real property
located at 5 Public Works Drive, Shelton, WA, parcel no. 42002-13-90050 in the amount
of $450,000 to David C Bayley and/or assigns. Motion carried unanimously. Neatherlin-
aye; Tarzwell-aye; Trask-aye.
11. Board’s Calendar and Reports – The Commissioners reported on meetings attended the past
week and announced their upcoming weekly meetings.
12. Adjournment – The meeting adjourned at 9:41 a.m.
ATTEST:
____________________________
McKenzie Smith, Clerk of the Board
BOARD OF COUNTY COMMISSIONERS
MASON COUNTY, WASHINGTON
_______________________________
Sharon Trask, Chair
4 | M a y 1 3 , 2 0 2 5 C o m m i s s i o n M i n u t e s
Prepared by Cami Olson
_______________________________
Pat Tarzwell, Vice-Chair
________________________________
Randy Neatherlin, Commissioner
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No. 8.1
From: Ravyn Marshall Ext: 419
Department: Central Services Briefing: ☐
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): Click or tap here to enter text.Agenda Date(s): 04/29/2025
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other
(This is the responsibility of the requesting Department)
Item:
Approval of Warrants & Treasurer Electronic Remittances
Claims Clearing Fund Warrant # 8112680-8112814 $ 1,592,010.92
Background/Executive Summary:
The Board approved Resolution no. 80-00 Payment of Claims Against County: Procedure Authorizing
Warrant Issue and Release Prior to Board Claim Approval. Mason County Code 3.32.060(a) requires that
the Board enter into the minutes of the County Commissioners the approval of claims listing warrant
numbers.
Claims Clearing YTD total $ 19,020,638.62
Direct Deposit YTD total $ 8,784,805.43
Salary Clearing YTD total $ 9,143,671.79
Budget Impact (amount, funding source, budget amendment, etc.):
See above.
Public Outreach:
N/A
Requested Action:
Approval of the aforementioned Claims Clearing Fund, Direct Deposit Fund, Salary Clearing Fund, and
Treasurer Electronic Remittance warrants.
Attachment(s):
Originals on file with Financial Services and the Treasurer’s Office; copies on file with the Clerk of the
Board
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No. 8.2
From: Jail Lt. Schoeneberg Ext: 303
Department: Jail Briefing: ☒
Action Agenda: ☐
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): 5/12/2025 Agenda Date(s): 5/27/2025
Internal Review: ☐ Finance ☐ Human Resources ☒ Legal ☐ IT ☒ Risk ☐ Other
(This is the responsibility of the requesting Department)
Item:
Contract methadone treatment for incarcerated individuals with Evergreen Treatment Services
Background/Executive Summary:
Mason County Jail contracts with Healthcare Delivery Services (HDS) to provide medical services to
incarcerated individuals, including the distribution of Opiod Use Disorder (OUD) medications. The Food
and Drug Administration (FDA) has approved three medications to treat OUD to include methadone,
naltrexone, and buprenorphine. HDS staff are licensed to prescribe naltrexone and buprenorphine, but not
methadone. The Department of Justice says jails should offer all individuals in custody with OUD the
option to receive treatment with any FDA-approved OUD medication, including methadone.
Evergreen Treatment Services (ETS) is a licensed methadone clinic and has a mobile unit which serves
Mason County residents. ETS currently comes to the jail daily to dispense methadone to individuals in
custody who are already participants in their program. At this time, the jail does not have a way for an
individual to start the methadone program, which is a service ETS can provide.
Budget Impact (amount, funding source, budget amendment, etc.):
Approximately $60,000 annually.
Public Outreach:
None
Requested Action:
Approval of the agreement with Evergreen Treatment Services (ETS) to provide medications for opioid
use disorder (MOUD) treatment services to be compliant with the Department of Justice (DOJ) settlement
agreement.
Attachment(s):
Proposed contract with Evergreen Treatment Services
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No. 8.3
From: Mike Collins, PLS, PE, County Engineer Ext: 450
Department: Public Works Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): May 12, 2025 Agenda Date(s): May 27, 2025
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other
(This is the responsibility of the requesting Department)
Item: Withdrawal of Grant Funding for County Road Project (CRP) 2042 Shelton Valley Road
Culvert Replacement MP 1.94 to MP 2.06
Background/Executive Summary:
The project would have replaced the two existing 36” concrete culverts with a 4-sided concrete
box culvert and improved downstream channel. The current culvert is frequently plugged by
sand and gravel, causing water to run over the roadway and creating a hazard to traveling public.
In April 2022, Public Works received $429,872.00 of RAP funds for this project. An increase
was approved in April 2023, to $492,300.00.
Due to unanticipated engineering issues, Public Works is recommending returning the RAP grant
funding and revisiting the culvert replacement in the future, where we will consider pursing RAP
or other grant funding. Public Works will have to pay back $4,182.90 to the County Road
Administration Board (CRAB) for monies previously reimbursed. This will come out of the
County Road Fund.
Budget Impact (amount, funding source, budget amendment, etc.):
Repayment to CRAB of $4,182.90 out of County Road Fund.
Public Outreach:
N/A.
Requested Action:
Recommend the Board of County Commissioners authorize the Chair to sign the letter to the
County Road Administration Board (CRAB) that returns RAP grant funding for CRP 2042
Shelton Valley Road Culvert Replacement Project Milepost 1.940 to Milepost 2.060.
Attachment(s):
1. Letter to County Road Administration Board (CRAB)
2. Vicinity Map
MASON COUNTY
BOARD
OF
COMMISSIONERS
1ST District
RANDY NEATHERLIN
2nd District
PAT TARZWELL
3rd District
SHARON TRASK
Mason County Building 1
411 North Fifth Street
Shelton, WA 98584-3400
(360) 427-9670 ext. 419
(360) 275-4467 ext. 419
(360) 482-5269 ext. 419
Fax (360) 427-8437
May 27, 2025
Mr. Steve Johnson, PE
County Road Administration Board
2404 Chandler Court Southwest, Suite 240
Olympia, WA 98504-6067
RE: CRP 2042 Shelton Valley Road Culvert Replacement
Dear Mr. Johnson,
Mason County is requesting that the County Road Administration Board (CRAB)
terminate the subject project. After careful consideration, it is unlikely that the
County can deliver this project within the next 2 years. We will repay the $4,182.90,
which the CRAB has reimbursed the County for preliminary engineering through
June 15, 2023.
The original project funding was approved on April 21, 2022, for $429,872.00. An
increase was approved on April 13, 2023, to $492,300.00. The original scope would
have replaced the two existing 36” concrete culverts with a 4 -sided concrete box
culvert and improved downstream channel. The current culvert is frequently
plugged by sand and gravel, causing water to run over the roadway and creating a
hazard to traveling public.
The Department of Fish and Wildlife is requiring a 12’ span culvert. This size culvert
requires the road to be raised a minimum of 2’ and will create a larger construction
footprint with the need for the acquisition of additional easements. At this point,
we have not been able to obtain temporary rights of entry for preliminary design.
We now believe the better option is to wait until property ownerships change in
the future so the properties can be accessed for design.
Preliminary engineering and environmental can be utilized in the future. The
Cultural Resources Report has been completed by Drayton Archeology in July 2022
and reviewed by the Department of Archeology and Historic Preservation in August
2022. When property ownerships change or otherwise becomes available, we will
proceed with acquiring the property rights for a full culvert replacement and fish
habitat improvement project.
Should you have any questions, please do not hesitate to contact David Smith, PE,
Engineering and Construction Manager at 360-427-9670, extension 523.
Sincerely,
Sharon Trask, Chair
Mason County Commissioner
ST:KG
Cc: File
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MP 1.94
MP 2.06
GD 4000 RD G D 4 0 2 0 R D
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Vicinity M ap -- Shelton Valley Road MP 1.94 -- MP 2.06 ¯
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No. 8.4
From: Michael Collins Ext: 450
Department: Public Works Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): May 12, 2025 Agenda Date(s): May 27, 2025
Internal Review: ☐ Finance ☐ Human Resources ☒ Legal ☐ IT ☐ Risk ☐ Other
(This is the responsibility of the requesting Department)
Item: County Road Project (CRP) 2067 Lynch Road Culvert Replacement MP 2.27
Background/Executive Summary:
County Road Project (CRP) 2067 is a culvert replacement project on Lynch Road at milepost
2.27, that will consist of removing existing baffled barrier culvert with a bridge structure. The
existing corrugated steel pipe arch is pitted and failing.
Funding has been secured for design through the Recreation and Conservation Office to develop
a final design for the structure, including hydraulic/hydraulic analysis, cultural resources and
geotechnical investigations and permitting.
Budget Impact (amount, funding source, budget amendment, etc.):
Mason County has received $154,228.00 for design funds through Recreation and Conservation
Office (RCO), with $27,217.00 in County Road match funds. The preliminary estimated total
cost of the project is $2,681,445.00.
Public Outreach:
The resolution will be published in Shelton Journal.
Requested Action:
Request the Board execute a resolution for County Road Project No. 2067, Lynch Road Culvert
Replacement MP 2.27, authorize the Public Works County Engineer to advertise, set bid
dates/times, award contract and County Engineer and/or the Chair to sign all pertinent
documents.
Attachment(s):
1.Resolution
2.Project Location Map
MASON COUNTY
COMMISSIONERS RESOLUTION NO: _______
COUNTY ROAD PROJECT NO. 2067
WHEREAS, on Mason County Road No. 15500, known locally as the Lynch Road and more
specifically located in Sec. 3, T. 19N, R 3W, WM at approximately mile post 2.27; work defined as
“construction” in the BARS Manual, Page II-63, et seq, is determined to be necessary and proper;
and,
THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS
that it is their intention to:
Replace existing undersized culvert with a bridge structure.
SAID WORK is to be performed by Contract and/or County Forces in accordance with Washington
State Standard Specifications for Road and Bridge Construction as adopted by Mason County (RCW
36.77.020 and/or RCW 36.77.065 and WAC 136-18).
BE IT FURTHER RESOLVED that the described County Road Project is necessary and
proper, and the estimated costs of said project are herewith set out as follows:
Engineering: $ -181,445-
Right of Way $ -0-
Construction $ -2,500,000-
The County Road project herein described in HEREBY DECLARED to be a public necessity, and
the County Road Engineer is HEREBY ORDERED AND AUTHORIZED to report and proceed
thereon as by law, provided and in accordance with RCW 36.75.050, 36.80.080 and 36.80.070.
ADOPTED this day of 2025.
BOARD OF COUNTY COMMISSIONERS
MASON COUNTY, WASHINGTON
______________________________________
Sharon Trask, Chair
ATTEST:
______________________________________
_________________________________ Pat Tarzwell, Vice Chair
McKenzie Smith, Clerk of the Board
_________________________________________
Randy Neatherlin, Commissioner
APPROVED AS TO FORM:
_________________________________
Tim Whitehead, Ch. DPA
cc: Co. Commissioners
Engineer
JOURNAL: Publ. 1t: 06/5/2025
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No. 8.5
From: McKenzie Smith Ext: 589
Department: Central Services Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): May 12, 2025 Agenda Date(s): May 27, 2025
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other
(This is the responsibility of the requesting Department)
Item:
2024 Oath of Inventory
Background/Executive Summary:
Per RCW 36.32.210, each Board of County Commissioners shall file with the Auditor a full and complete
inventory of all capital assets. The Oath of Inventory includes equipment that costs $5,000 or more and
other capital assets.
Budget Impact (amount, funding source, budget amendment, etc.):
N/A
Public Outreach:
N/A
Requested Action:
Approval of the 2024 Oath of Inventory.
Attachment(s):
Oath of Inventory
MASON COUNTY
OATH OF INVENTORY
AS OF DECEMBER 31, 2024
of all capitalized machinery and equipment and capital assets for
Information Technology Fund (#500)
Reserve for Tech Fund (#119)
Road - Construction in Progress
ER&R Buildings (#501)
*Source: Auditor's Report
See attachment A
Pat Tarzwell, Vice-Chair
Randy Neatherlin, Commissioner
BOARD OF MASON COUNTY COMMISSIONERS
Sharon Trask, Chair
Beard's Cove Water (#412)
Belfair WW & Water Reclamation (#413)
416,377.52$
49,977,540.08$
Subscribed and sworn this date:
As required by RCW 36.32.210, and in compliance with Chapter 3.56 of the
Supporting documentation for this inventory is on file in the Mason County
Total Machinery and Equipment
Public Works Road Land 4,403,359.66$
$23,669,057.08
2024 Oath of Inventory
454,105.39$
36,749.83$
Equipment Rental & Revolving Fund (#501)* 14,821,159.22$
County Road
Public Health Fund
Support Services Department and Public Works Department.
Current Expense & Sheriff Special Funds
LandFill/Transfer Stations (#402)2,289,089.00$
North Bay/Case Inlet Sewer Utility (#403)23,316,794.39$
Road - Bridges
3,084,704.00$ Rustlewood Sewer & Water (#411)
18,561,024.19$
3,381,315.18$
880,980.06$
Road Infrastructure 194,135,876.47$
2,250,662.22$
Mason County as of December 31, 2024.
595,547.67$
Construction in Progress
9,027,816.46$
6,739,623.97$
swear that this is the full and complete inventory, to the best of our knowledge,
Mason County Code, we, the Commissioners of Mason County, do solemnly
Capital Assets*:
Buildings with Improvements 34,317,180.36$
Land 7,520,428.85$
Other Improvements - Land
1,021,871.00$
J:\Capital Assets\2024 Equipment Lists\2024 Oath and Attach A with capital assets 1 of 1
Department/Fund
Inventory Balance
As of 12/31/2024
Assessor -
Auditor Recording 63,191.61
Facilities & Grounds 215,417.59
Clerk 88,359.98
Central Operations -
Coroner 85,809.24
District Court 7,702.67
Emergency Management 177,368.00
Public Defense 11,424.00
Juvenile Facility 21,970.32
Parks 610,303.48
Prosecuting Attorney 16,411.74
Sheriff 2,540,490.09
K9 Sheriff 26,100.00
Superior Court 45,398.51
Treasurer 127,150.46
Motor Pool Vehicle & Equipment 2,702,526.28
Total Current Expense Fund, Sheriff
Special Funds $6,739,623.97
Information Technology Fund (#500) 1,021,871.00
Reserve for Tech Fund (#119) note: in 2020 Fund
119 merged with Fund 500 595,547.67
County Road Fund 454,105.39
Public Health Fund 36,749.83
ER&R Fund 14,821,159.22
Total Other Funds: $16,929,433.11
Total Machinery & Equipment
Inventory as of 12/31/24 23,669,057.08$
Attachment A
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No. 8.6
From: McKenzie Smith Ext: 589
Department: Central Services Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): May 12, 2025 Agenda Date(s): May 27, 2025
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other
(This is the responsibility of the requesting Department)
Item:
Reappointment to the Mason County Lodging Tax Advisory Committee
Background/Executive Summary:
The Lodging Tax Advisory Committee (LTAC) shall consist of at least five (5) members appointed by the
Mason County Board of County Commissioners (BOCC). The committee shall include at least two
representatives of businesses that are required to collect lodging tax; at least two members who are
persons involved in activities that are authorized to be funded by lodging tax revenue; and one Mason
County Commissioner who shall serve as the Chair of the LTAC.
Current members are:
Generators – John DeLeva and Taylor Jacobs (one vacancy)
Spenders – Rachel Hansen and Deidre Peterson
Budget Impact (amount, funding source, budget amendment, etc.):
N/A
Public Outreach:
N/A
Requested Action:
Approval to reappoint Duane Wilson to the Mason County Lodging Tax Advisory Committee (LTAC) as a
Spender for a term expiring May 31, 2027.
Attachment(s):
Application
Entr y #: 32 - Lodging Tax Advisory Committee (LTAC)Status: Submitted Submitted: 5/5/2025 10:25 PM
Advisor y Board Name:
Lodging Tax Advisory Committee (LTAC)
Name:
Duane Wilson
Today's Date:
5/5/2025
Address
Voting Precinct:
Phone
(
Email
Community Service:
Kristmas Town Kiwanis
Employment:
Retired
What do you perceive is the role or purpose of this advisor y board?
Promote tourism in Mason County
What interest or skills do you wish to offer this advisor y board?
I have been a member of this board for approximately 15 years.
I worked at a retail lumber yard in Mason County for 37 years, the last 20years as manager. I have overseen the marketing for
Bluegrass from the Forest in Mason County for 20years. I have lived in Mason County for 77 years and love to promote the
beauty of the area. I understand budgeting and can make difficult decisions.
List any financial, professional, or voluntar y affiliations that could create a potential conflict of interest:
None
Required Training:
Participation is dependent on attending certain trainings such as the Open Public Meetings Act (OPMA)
and Public Records Act (PRA) trainings at no cost to you. Will you be able to attend such trainings?
Yes or No:
Yes
How much time can you commit to
this advisor y board:
Quarterly, Monthly
Are you a U.S. citizen and
Mason County resident?
Yes
*For Civil Service applications ONLY, what
is your political party?
5/6/25, 9:36 AM Advisory Board Application - Entries
https://www.cognitoforms.com/masoncounty2/advisoryboardapplication/entries/32 1/1
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No. 8.7
From: Mary Ransier Ext: 422
Department: Human Resources Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): 5/12/2025 Agenda Date(s): 5/27/2025
Internal Review: ☐ Finance ☒ Human Resources ☒ Legal ☐ IT ☐ Risk ☐ Other
(This is the responsibility of the requesting Department)
Item:
MOU with Teamsters Probation to include Bi-Lingual pay into the current Collective Bargaining
Agreement
Background/Executive Summary:
The County and Teamsters Local 252 representing Probation entered into a Collective Bargaining
Agreement for 2024-2027. The agreement does not have the Bi-Lingual provision in the contract.
Budget Impact (amount, funding source, budget amendment, etc.):
TBD
Public Outreach:
N/A
Requested Action:
Approval of the Memorandum of Understanding (MOU) with Teamsters Local 252 representing
Probation to include bilingual provision language.
Attachment(s):
MOU
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No. 8.8
From: Mary Ransier Ext: 422
Department: Human Resources Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): 5/12/2025 Agenda Date(s): 5/27/2025
Internal Review: ☐ Finance ☒ Human Resources ☒ Legal ☐ IT ☐ Risk ☐ Other
(This is the responsibility of the requesting Department)
Item:
MOU with AFSCME to add a Range 24 to the pay scale of the current Collective Bargaining
Agreement.
Background/Executive Summary:
The County and AFSCME entered into a Collective Bargaining Agreement for 2023-2026. The pay scale
does not have a Range 24. This new range is necessary to place the approved reclassified position of
Senior Accounting Technician in the Treasurer’s Office. Range 24 will be 2.5% above Range 23 and 2.5%
below Range 25 to maintain range differences in the pay scale.
Budget Impact (amount, funding source, budget amendment, etc.):
Treasurer’s Office as part of approved reclassifications – no additional impact
Public Outreach:
N/A
Requested Action:
Approval of the Memorandum of Understanding (MOU) with AFSCME to add Range 24 to the current
2023-2026 Collective Bargaining Agreement (CBA) pay scale.
Attachment(s):
MOU
Docusign Envelope ID: 0CF7791D-FAAF-4A9E-905F-E424F01EABE5
Staff Representative
2025 Salary Table 2.00%
Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Step 8 Step 9 Step 10 Step 11
29 $5,206.95 $5,470.87 $5,746.99 $6,042.99 $6,345.08 $6,502.21 $6,668.52 $6,835.24 $7,006.13 $7,181.27 $7,360.80
27 $4,733.59 $4,973.51 $5,224.54 $5,493.61 $5,768.24 $5,911.09 $6,062.29 $6,213.85 $6,369.20 $6,528.43 $6,691.64
26 $4,618.14 $4,852.24 $5,097.14 $5,359.61 $5,627.55 $5,766.90 $5,914.43 $6,062.29 $6,213.85 $6,369.20 $6,528.43
25 $4,505.45 $4,733.88 $4,972.81 $5,228.90 $5,490.27 $5,626.26 $5,770.15 $5,914.40 $6,062.26 $6,213.82 $6,369.16
24 $4,396.20 $4,618.09 $4,852.23 $5,097.13 $5,359.62 $5,486.81 $5,627.53 $5,768.21 $5,912.42 $6,060.23 $6,211.74
23 $4,288.98 $4,505.45 $4,733.88 $4,972.81 $5,228.90 $5,352.99 $5,490.27 $5,627.52 $5,768.21 $5,912.42 $6,060.23
22 $4,184.77 $4,394.56 $4,617.71 $4,850.05 $5,095.58 $5,228.90 $5,352.99 $5,486.81 $5,623.98 $5,764.58 $5,908.70
21 $4,079.10 $4,288.98 $4,505.45 $4,733.88 $4,972.81 $5,095.58 $5,228.90 $5,359.62 $5,493.61 $5,630.96 $5,771.73
20 $3,976.19 $4,184.77 $4,394.56 $4,617.71 $4,850.05 $4,972.81 $5,095.58 $5,222.97 $5,353.55 $5,487.39 $5,624.57
18 $3,787.34 $3,976.19 $4,184.77 $4,394.56 $4,617.71 $4,733.88 $4,850.05 $4,971.30 $5,095.58 $5,222.97 $5,353.55
16 $3,605.18 $3,787.34 $3,976.19 $4,184.77 $4,394.56 $4,505.45 $4,617.71 $4,733.15 $4,851.49 $4,972.77 $5,097.09
14 $3,430.95 $3,605.18 $3,787.34 $3,976.19 $4,184.77 $4,288.98 $4,394.56 $4,504.43 $4,617.04 $4,732.46 $4,850.77
2026 Salary Table 2.25%
Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Step 8 Step 9 Step 10 Step 11
29 $5,324.10 $5,593.97 $5,876.30 $6,178.95 $6,487.84 $6,648.51 $6,818.56 $6,989.03 $7,163.77 $7,342.84 $7,526.42
27 $4,840.10 $5,085.42 $5,342.09 $5,617.22 $5,898.02 $6,044.09 $6,198.69 $6,353.66 $6,512.51 $6,675.32 $6,842.20
26 $4,722.05 $4,961.41 $5,211.83 $5,480.20 $5,754.17 $5,896.66 $6,047.51 $6,198.69 $6,353.66 $6,512.51 $6,675.32
25 $4,606.82 $4,840.39 $5,084.70 $5,346.55 $5,613.80 $5,752.85 $5,899.98 $6,047.47 $6,198.66 $6,353.63 $6,512.47
24 $4,495.12 $4,721.99 $4,961.40 $5,211.82 $5,480.21 $5,610.27 $5,754.15 $5,897.99 $6,045.45 $6,196.59 $6,351.49
23 $4,385.48 $4,606.82 $4,840.39 $5,084.70 $5,346.55 $5,473.43 $5,613.80 $5,754.14 $5,898.00 $6,045.45 $6,196.58
22 $4,278.92 $4,493.44 $4,721.61 $4,959.18 $5,210.23 $5,346.55 $5,473.43 $5,610.27 $5,750.52 $5,894.28 $6,041.64
21 $4,170.88 $4,385.48 $4,606.82 $4,840.39 $5,084.70 $5,210.23 $5,346.55 $5,480.21 $5,617.22 $5,757.65 $5,901.59
20 $4,065.65 $4,278.92 $4,493.44 $4,721.61 $4,959.18 $5,084.70 $5,210.23 $5,340.49 $5,474.01 $5,610.86 $5,751.13
18 $3,872.56 $4,065.65 $4,278.92 $4,493.44 $4,721.61 $4,840.39 $4,959.18 $5,083.15 $5,210.23 $5,340.49 $5,474.00
16 $3,686.29 $3,872.56 $4,065.65 $4,278.92 $4,493.44 $4,606.82 $4,721.61 $4,839.65 $4,960.65 $5,084.65 $5,211.77
14 $3,508.14 $3,686.29 $3,872.56 $4,065.65 $4,278.92 $4,385.48 $4,493.44 $4,605.78 $4,720.93 $4,838.94 $4,959.91
APPENDIX A - Continued
2
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No. 8.9
From: Kell Rowen Ext: 286
Department: Community Development Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): May 19, 2025 Agenda Date(s): May 27, 2025
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☒ Other
Building, Planning, EH, Sheriff’s Office, Public Works, Fire Marshal, Code Enforcement
Item: Amending Mason County Code Title 5, Chapter 5.18 Temporary Outdoor Public Events (TOPE)
Background/Executive Summary: In 2009, the Board of County Commissioners adopted an ordinance
amending Title 5, Chapter 5.18 including changing the title from Music Festivals to Temporary Outdoor
Public Event (TOPE). These new amendments attempt to clarify the regulatory framework with an
increased emphasis on public safety, interagency review and constitutional protections while adapting to
smaller-scale events that may still have significant community impact.
Although the Department of Community Development (DCD) is bringing this draft amendment forward,
it represents a collaborative effort among multiple county departments. Representatives from Public
Works, the Sheriff's Office, and Environmental Health worked alongside staff from Planning, Building,
the Fire Marshal, and Code Enforcement to develop a more comprehensive and practical update to Mason
County Code Chapter 5.18.
Budget Impact (amount, funding source, budget amendment, etc.): None
Public Outreach: Website, Shelton-Mason County Journal, direct outreach to known venue operators.
Requested Action: Set a public hearing for June 24, 2025 to take public testimony and consider the
amendments. Deliberation and vote to take place on July 8, 2025.
Attachment(s): Draft TOPE amendments to Title 5, Chapter 5.18; Comparison table (2009 vs 2025),
NOH
NOTICE OF HEARING
NOTICE IS HEREBY GIVEN that the Board of Mason County Commissioners will hold
a public hearing in Mason County Building I, Commission Chambers, 411 North Fifth Street, Shelton,
WA 98584 on June 24, 2025 at 9:15 a.m. Deliberation and vote will take place on July 8, 2025.
SAID HEARING will be to take public testimony on proposed amendments to Mason
County Code Title 5, Chapter 5.18 Temporary Outdoor Public Events (TOPE).
Public testimony will be available in-person or via Zoom. The URL is available on the County
website https://www.masoncountywa.gov/ to sign into the meeting. Please use the “raise hand”
feature to be recognized by the Chair to provide your testimony. You can also email testimony to
msmith@masoncountywa.gov or mail to the Commissioners’ Office, 411 N 5th St, Shelton, WA
98584; or call (360) 427-9670 ext. 230.
If special accommodations are needed, please contact the Commissioners' office, (360) 427-
9670 ext. 419.
DATED this 24th day of May 2025.
BOARD OF COUNTY COMMISSIONERS
MASON COUNTY, WASHINGTON
__________________________________
McKenzie Smith, Clerk of the Board
Bill: Department of Community Development
615 W. Alder St.
Shelton, WA 98584
Cc: Commissioners
Environmental Health
Public Works
Sheriff’s Office
Shelton Journal: Publ. 2t: June 12 & 19, 2025
Title 5 - BUSINESS LICENSES AND REGULATIONS
Chapter 5.18 TEMPORARY OUTDOOR PUBLIC EVENT*
Mason County, Washington, Code of Ordinances Created: 2024-07-02 08:32:59 [EST]
(Supp. No. 67, 5-24, Update 2)
Page 1 of 7
Chapter 5.18 TEMPORARY OUTDOOR PUBLIC EVENT*
Sections:
5.18.010 Definition.
"Temporary Outdoor Public Event" shall be any temporary activity lasting more than four contiguous hours
that is not designed or intended to be a permanent use of a structure(s) or the land it occupies. Such events are
open to the public with or without a fee for a specified period/duration of time that is prearranged with and
permitted by Mason County and will attract and accommodate the following number of250 people at any given
time, or 50 people at any given time when located in a residential zone.
• Five thousand or more for events occurring with the Urban Growth Areas
• Three thousand or more for event occurring outside the Urban Growth Areas
Such events can include, but are not limited to, presentations of outdoor, live or recorded musical
entertainment or other large event which the applicant or Director of Community Development, or designee,
believes or has reason to believe will attract numbers of people as described above. Events for any number of
people which are not advertised as open to the public with or without a fee or events which are authorized by
public schools or governmental entities held on public lands shall not be classified as Temporary Outdoor Public
Events and shall not be subject to the standards set forth in this code section. Examples of events that are exempt
shall include, but not be limited to, the following:
(a) Family reunions/picnics;
(b) Weddings, Birthdays, Anniversaries, Funerals;
(c) Events held on school grounds;
(d) Business or Corporate Retreats;
(e) Organized religious events located at an established religious facility;
(f) Events, uses or activities which have been authorized through an approved discretionary land use
permit; or which are conducted in a public park or on public lands1 with approval of the local governing
agencies;
(g) Events subject to the exemptions of subsection 5.18.060(c).
(Ord. No. 61-09, Att. A, 7-7-2009)
1 Public lands as defined herein shall be those properties owned and/or operated by government agencies
including state, county, municipal, township, district, or other governmental unit.
5.18.020 Basic clause.
It shall be unlawful for any person, persons, corporation, organization, landowner, or lessor to allow,
encourage, organize, conduct, permit or cause to be advertised a temporary outdoor public event ("Event") unless
a valid county permit has been obtained for the operation of said Event. One such permit shall be required for
each event as defined in Section 5.18.010. Criminal or civil liability for failure to comply with the provisions of this
chapter shall rest in all persons, corporations, organizations, landowners or lessors who are responsible for
obtaining permits under this provision.
Formatted: Left
Created: 2024-07-02 08:32:59 [EST]
(Supp. No. 67, 5-24, Update 2)
Page 2 of 7
(Ord. No. 61-09, Att. A, 7-7-2009)
5.18.030 Event location and duration limitations.
(a) Temporary Outdoor Public Events shall be allowed, upon approved application, within all Mason County
urban growth areas and any rural residential districts outside the urban growth areas. The approval of an
event permit provides for a temporary use of that property not otherwise allowed. All other regulations,
aside from the approved event, shall remain in effect.
(b) Location: No temporary outdoor public event shall be operated in a location that is closer than three
hundred feet from any schoolhouse, church, house, residence or other human habitation. Variation from this
requirement will be at the discretion of the permitting authority and evaluated on an individual basis.
Applicants may seek written permission or waivers from property owners within three hundred feet of an
event to submit when requesting a variation from this requirement. Events over 2,000 attendees must meet
the proximity standards of RCW 70.108.100.
(cb) Events within these areas shall be limited to fourteen cumulative days on any individual property within a
twelve-month period. It is at the applicant's discretion as to how the days are utilized throughout the twelve-
month period.
(Ord. No. 61-09, Att. A, 7-7-2009)
5.18.040 Permit required; fee regulation.
No temporary outdoor public event may be held in Mason County outside the limits of the incorporated
cities unless the person or persons sponsoring said event shall first obtain a permit as hereinafter provided and
shall comply with all regulations herein provided and that the fee for the temporary outdoor public event permit
to meet the cost of administering the same shall be three hundred fifty dollars or two hundred fifty dollarsas
indicated in the fee schedule for each reviewing department for each event.
(Ord. No. 61-09, Att. A, 7-7-2009)
5.18.050 Age of applicant.
No permit shall be issued to any person under eighteen years of age, or twenty-one if alcohol is to be served.
(Ord. No. 61-09, Att. A, 7-7-2009)
5.18.060 Permit application; procedure.
(a) Written application for a temporary outdoor public event permit shall be made to the Permit Assistance
Center, 426 W. Cedar615 W. Alder Street, Shelton, WA 98584 and said application must be submitted sixty or
more days prior to the first day upon which said Event is to be or may be held. Approval of permits as herein
provided for shall be made within forty-five days after application therefore unless such permit shall be
denied. Denial of the permit by the Department of Community Development shall be in writing with reasons
for the denial and shall be subject to appeal to the Hearing Examiner by action filed within ten days of the
denial.
(b) The County may require proper insurance, indemnification and hold harmless agreements, proof of
possession of any Federal, State, or locally required permits or licenses, damage deposits, deposits for
Created: 2024-07-02 08:32:59 [EST]
(Supp. No. 67, 5-24, Update 2)
Page 3 of 7
payment for cleanup, traffic control, security and other similar requirements which shall be identified in the
permit.
(c) No fee, indemnification agreement or insurance requirement shall be imposed when prohibited by the First
and Fourteenth Amendments to the United States Constitution. Political or religious activity intended
primarily for the communication or expression of ideas shall be presumed to be a constitutionally protected
event. Factors that may be considered in evaluating whether or not the fee applies include the nature of the
event; the extent of commercial activity, such as the sales of food, goods, and services; product advertising
or promotion, or other business participation in the event; the use or application of any funds raised; if part
of any annual tradition or series, previous events in the sequence; and the public perception of the event.
(d) A valid approved permit shall be posted at least ten days prior to each event and at all times during the event
in a conspicuous place where any event subject to this section is being conducted.
(Ord. No. 61-09, Att. A, 7-7-2009)
5.18.070 Submission of plans for approval; approving agencies.
Whenever approval by a County government agency other than the Department of Community Development
is required, application for such approval shall be made in the same manner at the times provided when applying
for a permit for the temporary outdoor public event. When any type of physical facility is required or subject to
approval hereunder, preliminary approval may be granted based upon specific plans proposed and submitted by
the applicant. All such facilities shall be subject to inspection by the approving agencies or departments. Should
the actual facility or construction fail to meet the standards approved in the proposed plans such preliminary
approval shall be withdrawn and any and all permits granted subject to such approval shall be withdrawn.
(Ord. No. 61-09, Att. A, 7-7-2009)
5.18.080 Pre-application conference.
Every person, corporate or organization representative, landowner or lessor applying for a new or modified
Temporary Outdoor Public Event permit shall attend a Pre-Application Conference. The purpose of this conference
is to discuss the nature of the proposed Event, the application and permit requirements, fees, review process and
schedule, applicable plans, map, policies and regulations. In order to expedite review of the application, the county
shall invite all affected departments, agencies and/or special districts to the Pre-Application Conference. County
staff will give preliminary feedback to the potential applicant based on the level of information provided by the
applicant at the conference and will inform the applicant of issues or special requirements that may result from
the Application. The more information provided by the applicant for the pre-application conference, the more
effective the comments from staff will be on the components of the proposed Event.
(Ord. No. 61-09, Att. A, 7-7-2009)
5.18.090 Conditions.
(a) Public Health Department: No permit for a temporary outdoor public event shall be granted unless the
application is accompanied by the written approval of the Mason County Health Department indicating that
the applicants for said permit have complied with the health requirements of said department. If food will
be served on the premises, each vendor shall obtain the appropriate Food Establishment Permit according to
MCC 6.08.
1. Requirements for events with less than 2000 estimated maximum daily attendees:
Created: 2024-07-02 08:32:59 [EST]
(Supp. No. 67, 5-24, Update 2)
Page 4 of 7
a. Toilet Facilities: Approved means of sewage collection are toilets connected to an approved
public sewer, on-site septic system, large on-site septic system, or use of chemical toilets. Use of
pit privies and outhouses is prohibited. All Sewage generated at the event shall be disposed of in
accordance with MCC 6.76. The number of toilets shall be supplied according to the following
table:
Estimated Maximum Daily Attendees Required Number of Toilets
0-50 2
51-499 One for every 83 attendees
500-1999 Six for 500 attendees plus 2 for every additional
500 attendees
b. Potable water: Potable water, including that used for handwashing, must be sourced from an
approved public water system in compliance with WAC 246-290 and WAC 246-291 or bottled
water produced in accordance with WAC 16-165
2. Requirements for events with 2000 or more estimated maximum daily attendees shall comply with RCW
70.108 and WAC 246-374. Where WAC 246-374 conflicts with Mason County Code or other chapters of Title
246 WAC, the more stringent requirement shall apply.for like or similar facilities. Said approval shall indicate
the type and adequacy of water supply to be provided, the type and adequacy of toilet, waste collection and
washing facilities to be provided, and if there is to be food served on the premises, the type and adequacy of
food preparation and food service facilities to be provided.
(b) Public Safety Plan: No permit shall be granted unless the applicant prepares and submits a Public Safety Plan
in accordance with Chapter 4, Section 403.11of the 2021 International Fire Code or most current edition. This
plan shall provide for an appropriate level of public safety under the authority and approval of the Mason
County Fire Marshal in consultation with additional local fire districts, Mason County Sheriff’s Office, and
Public Works. The contents of this plan shall include, but are not limited to the following elements and
details:
1. Fire Protection: No permit shall be granted hereunder unless the applicant has shown that the
Mason County Fire Marshal The applicant shall demonstrate the event has approved fire protection
devices and equipment available at, or near any building, tent, stage or enclosure wherein or
whereupon persons may be expected to congregate at any time during the course of such
temporary outdoor publicthe event for which a permit is hereunder required.
2. Traffic Control/Access: A Traffic Control/Access plan shall be submitted as part of the application
package that shows the measures intended to minimize impacts to the roads and traffic. This should
include a description of the expected traffic volumes, what measures will be used for traffic flow
control, and what signs are proposed. A Road Use Permit from the Public Works Department will be
required for road closures or event parking on County roads or in the County rights-of-way. Said
plan shall not be approved until it is demonstrated to the Mason County Sheriff's Office that
adequate traffic control and crowd protection policing have been contracted for or otherwise
provided by the applicant. Should the event location impact a state route, the appropriate state
agencies shall be involved in any traffic control and police protection plans.
3. Parking: A parking plan which includes a scale drawing shall be provided showing adequate off-
street parking facilities are available adjacent to the location for which the permit is requested.
Adequate ingress and egress shall be provided from such parking area to facilitate the movement of
any vehicle at any time to or from the parking area. If buses are to be used to transport people to
Created: 2024-07-02 08:32:59 [EST]
(Supp. No. 67, 5-24, Update 2)
Page 5 of 7
the event, it shall be shown that public parking or parking as described above is available at any site
buses depart for the event venue. Traffic resulting from any temporary activity shall not adversely
affect surrounding properties or adjoining rights of way. Any determination of adverse effects shall
be made by the Director of Public Works.
4. Crowd Managers: No fewer than two trained Crowd Managers, and not fewer than one trained
Crowd Manager for each 250 persons or portion thereof shall be provided for the event. The duties
of Crowd Managers shall include but not be limited to: identifying, posting and maintaining egress
routes, mitigation of any fire hazards, verifying compliance with permit conditions, directing and
assisting with the evacuation of attendees in an emergency, assist emergency response personnel as
requested and any other duties as directed by the Fire Marshal or identified in the Public Safety
Plan. The training and qualifications of Crowd Managers shall be approved by the Fire Marshal or
his/her designee.
(c) Traffic Control - Police Protection: No permit shall be granted hereunder unless it shall be approved by the
Mason County Sheriff's Department that adequate traffic control and crowd protection policing have been
contracted for or otherwise provided by the applicant. Should the event location impact a state route, the
appropriate state agencies shall be involved in any traffic control and police protection plans.
(d) Parking: Application for a permit under this title shall be accompanied by a scale drawing showing adequate
off street parking facilities having been available adjacent to the location for which the permit is requested.
Adequate ingress and egress shall be provided from such parking area to facilitate the movement of any
vehicle at any time to or from the parking area. PROVIDED, that should buses be used to transport persons to
the entertainment, amusement or assembly, it shall be shown that public park ing or parking as described
above is available at any site from which buses are scheduled to transport persons to an event regulated by
this Chapter. Traffic resulting from any temporary activity shall not adversely affect surrounding properties
or adjoining rights of way. The Director of Public Works shall make any determination of adverse affects.
(ec) Inspection: No permit shall be granted hereunder unless the applicant shall in writing upon the application
for such a permit consent to allow the law enforcement and public health and fire control officers of the
county come upon the premises for which the permit has been granted for the purpose of inspection and
enforcement of the terms and conditions under which the permit is granted.
(f) Location: No temporary outdoor public event shall be operated in a location that is closer than two hundred
fifty feet from any schoolhouse, church, house, residence or other human habitation. Variation from this
requirement will be at the discretion of the permitting authority and evaluated on an individual basis.
Applicants may seek written permission or waivers from property owners within 250 feet of an event to
submit when requesting a variation from this requirement.
(g) Traffic/Access Plan: A traffic control plan shall be submitted as part of the application package that shows the
measures intended to minimize impacts to the roads and traffic. This should include a description of the
expected traffic volumes, what measures will be used for traffic flow control, and what signs are proposed. A
Road Use Permit will be required for road closures or event parking on County roads or in the County road
rights-of-way.
(h) Public Safety Plan: A Public Safety Plan prepared and submitted in accordance with Chapter 4, Section
403.11.22 of the 202106 International Fire Code or most current edition. This plan shall provide for an
appropriate level of public safety under the authority and approval of the Mason County Fire Marshal in
consultation with additional local fire districts, as applicable. The contents of this plan shall include, but are
not limited to, provisions for emergency vehicle ingress and egress, fire protection, emergency medical
services, and the need for fire and emergency medical services personnel at the event.
(Ord. No. 61-09, Att. A, 7-7-2009)
Formatted: Numbered + Level: 1 + Numbering Style:
1, 2, 3, … + Start at: 1 + Alignment: Left + Aligned at:
0.58" + Indent at: 0.83"
Created: 2024-07-02 08:32:59 [EST]
(Supp. No. 67, 5-24, Update 2)
Page 6 of 7
5.18.100 Compliance with rules and regulations.
No application for a temporary outdoor public event permit shall be issued until the Department of
Community Development shall have had an investigation and report as to whether the location or place to be used
as a site for a temporary outdoor public event conforms to all rules and regulation of the Code of Mason County
and the state law, particularly in regard to land use, fire, health, building, sanitary conditions and toilet
conveniences.
(Ord. No. 61-09, Att. A, 7-7-2009)
5.18.110 Revocation of permit; statement of right.
The temporary outdoor public event permit issued under the provisions of this Chapter shall state in
substance that such permit is issued as a public safety, sanitary and fire requisition measure, and that the right of
the Department of Community Development to revoke such permit is a consideration of issuance. If any
Temporary Outdoor Public Event in Mason County is not being operated in accordance with the rules and
regulations prescribed in this Chapter and set forth in the State law, the permittee shall be subject to revocation of
the permit, and the permittee or other individual responsible subject to such other punishment as the law and this
Chapter provide.
(Ord. No. 61-09, Att. A, 7-7-2009)
5.18.120 Appeals.
Administrative decisions of the Community Development Director or her/his designee shall be final and
conclusive, unless a written statement of appeal is filed using the appeal procedures contained in Mason County
Development Code Chapter 15.11 Appeals. Said statement shall set forth any alleged errors and/or the basis for
appeal and shall be accompanied by a fee in an amount as set by resolution of the board.
The timely filing of an appeal shall stay the effective date of the decision until such time as the appeal is
heard and decided or is withdrawn. The burden of proof regarding modification or reversal shall rest with the
appellant.
(Ord. No. 61-09, Att. A, 7-7-2009)
5.18.130 Enforcement.
Mason County is hereby authorized and directed to see that all provisions of the state law and local rules and
regulations are enforced.
(Ord. No. 61-09, Att. A, 7-7-2009)
5.18.140 Violation; penalty.
Any person who shall violate or fail to comply with any provision of this chapter or who shall counsel, aid or
abet such a violation or failure to comply shall be deemed guilty of a gross misdemeanor and shall, upon conviction
thereof, be fined in the sum of not more than one thousand dollars or imprisoned in the County Jail for not more
than ninety days, or both. Compliance shall constitute minimum health, sanitation and safety provisions and failure
to comply with the terms and conditions shall constitute a public nuisance and shall be subject to all criminal, civil,
and equitable remedies as such.
Created: 2024-07-02 08:32:59 [EST]
(Supp. No. 67, 5-24, Update 2)
Page 7 of 7
(Ord. No. 61-09, Att. A, 7-7-2009)
5.18.150 Severability.
If any section of this Chapter or its application to any person or circumstances is held invalid, the remainder
of this Chapter shall remain in effect.
(Ord. No. 61-09, Att. A, 7-7-2009)
Comparison of Mason County Code Chapter 5.18 (2009 vs 2025 Draft)
Topic 2009 Ordinance 2025 Draft Ordinance
Attendance Threshold for
Permit
5,000+ (UGA), 3,000+ (non-
UGA)
250+ general, 50+ in
residential zones
Buffer Distance from
Residences/Churches
250 feet 300 feet (with RCW
70.108.100 for 2,000+)
Sanitation Requirements General approval from
Health Department
Detailed requirements
including specific toilet
numbers and sewage
handling
Potable Water
Requirements
Not specified in detail Must meet WAC 246-
290/291 or bottled water
under WAC 16-165
Food Vendor Requirements General compliance
required
Permits required per MCC
6.08
Public Safety Plan Fire protection required;
based on 2006 IFC
Based on 2021 IFC; detailed
safety components required
Crowd Managers
Requirement
Not specified Required: 1 per 250
attendees, duties outlined
Traffic and Parking Plans Required, but with minimal
detail
Detailed Traffic Control and
Road Use Permits required
Agency Coordination General departmental
review
Formalized coordination
with Fire, Sheriff, Public
Works
Exemptions for Events List of exempt events
provided
Expanded and clarified
exemption list
Constitutional Protections Mentioned; limited details Detailed criteria and
protected event examples
Enforcement Specificity General language about
violations
Specifics added for code
references and enforcement
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No. 8.10
From: Melissa Casey Ext: 404
Department: Public Health Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): 6/3/24, 10/14/24, 5/19/25 Agenda Date(s): 5/27/25
Internal Review: ☐ Finance ☐ Human Resources ☒ Legal ☐ IT ☒ Risk ☐ Other
(This is the responsibility of the requesting Department)
Item: Contract – 5-Year Local Homeless Housing Plan Facilitator
Background/Executive Summary:
Washington state law requires local governments to develop a five-year local homeless housing plan that
provides goals, strategies, activities, performance measures, and timelines to eliminate homelessness
within the county. The Housing and Behavioral Advisory Board approved retaining and dedicating
$125,000 of SFY25 unspent funds for subcontracting with a 5-Year Plan Facilitator, who will work with
the County, City, and Key Stakeholders to meet process requirements which include facilitating
community meetings, engaging stakeholders as described in the plan guidance, and providing a final
written local plan to be submitted to Commerce by December 2025.
The Homeless Response System RFP was open from April 15 to May 16; this is the only proposal
received for this service. The candidates are well qualified and have experience with the 5-year plan
elements. This contract is an opportunity to fulfill the local government’s obligation to develop the local
plan, utilizing the skills and expertise of a non-biased third-party with no local affiliations to engage the
community and collect input from key stakeholders across the county. The majority of the scope of work
will be conducted within the current fiscal year, allowing the spend down of the remaining funds set aside
for this project.
Budget Impact (amount, funding source, budget amendment, etc.):
No impact to the general fund; $120,000 already budgeted from Department of Commerce Consolidated
Homeless Grant
Public Outreach:
News Release; followed the Request for Proposal process; funding allocation approved by the Housing &
Behavioral Health Advisory Board
Requested Action:
Move contract amendment to 5/27 action agenda for approval
Attachment(s):
View Community Advisors Contract
MASON COUNTY
PROFESSIONAL SERVICES CONTRACT
CONTRACT #
This CONTRACT is made and entered into by and between Mason County, hereinafter
referred to as "COUNTY" and View Community Advisors Inc. hereinafter referred to as
"CONTRACTOR."
Contracted Entity
View Community Advisors Inc.
Address
8735 Dunwoody PI, STE R
City, State, Zip Code
Atlanta, GA 30350
Phone
678-718-7904
Primary Contact: Name, Title
Kim Natarajan, Executive Director
Primary Contact: E-mail
kimberlynatarajan(a�gmail.cam
Federal EIN
33-4432105
Total Award/Contract Value
$120,000
Contract Term
May 1, 2025 — December 31, 2025
COUNTY and CONTRACTOR, as defined above, acknowledge, and accept the terms
of this contract and EXHIBITS and have executed this contract on the date below to
start as of the date and year referenced above. The rights and obligations of both
parties to this contract are governed by this contract including any [Special Conditions,
General Terms and Conditions, Exhibits, etc.].
CONTRACTOR NAME BOARD OF COUNTY COMMISSIONERS
MASON COUNTY, WASHINGTON
�(r>✓43 Cr,. "mo -,-}'1 A ciV, sus (hc-,
Agency Name Sharon Trask, Chair
Autbdrized Signature
dim N oci-a_ru j a \
6xe cv to L;,''ec}-r
Print Name & Title
5-23-z625
Date
Date
APPROVED AS TO FORM:
Tim White , PA
Professional Services Contract (rev 01/2024) Page 1
Special Conditions
CONTRACTOR agrees to the following: The award of funds does not guarantee that the
CONTRACTOR will receive funding if special conditions are not met. The following
documents are requirements and must be received within 30 days of the contract award
start date for the CONTRACTOR to submit an invoice and receive funding. If the
agency has provided these documents under a previous contract, only updated
documents need to be provided. For tracking purposes, please notify COUNTY on each
item stating "no updates" if this is the case.
1. CONTRACT REQUIREMENTS to receive funding:
a. Vendor Payment Form
b. Certificate of Insurance (see requirements Exhibit B)
Funding Source: Department of Commerce Consolidated Homeless Grant
General Terms and Conditions
Scope of Services:
CONTRACTOR agrees to provide COUNTY the services and any materials as set forth
as identified in "Exhibit A Scope of Services," during the CONTRACT period. In the
event that CONTRACTOR expends the total award specified in "Exhibit C Budget"
before the end of the CONTRACT duration, CONTRACTOR remains liable to provide
COUNTY the services as identified in "Exhibit A Scope of Services." No material, labor
or facilities will be furnished by COUNTY, unless otherwise provided for in the
CONTRACT.
Term:
Services provided by CONTRACTOR prior to or after the term of this CONTRACT shall
be performed at the expense of CONTRACTOR and are not compensable under this
CONTRACT unless both parties hereto agree to such provision in writing. The term of
this CONTRACT may be extended by mutual consent of the parties; provided, however,
that the CONTRACT is in writing and signed by both parties.
Amendments and Extension:
This CONTRACT may be amended by mutual agreement of the parties. Such
amendment shall not be binding unless they are in writing and signed by personnel
authorized to bind each of the parties.
The duration of this CONTRACT may be extended by mutual written consent of the
parties, for a period of up to one year, and for a total of no longer than three years.
Debarment Certification:
The CONTRACTOR, by signature to this contract, certifies that the CONTRACTOR is
not presently debarred, suspended, proposed for debarment, declared ineligible, or
voluntarily excluded in any Federal department or agency from participating in
transactions.
Professional Services Contract (rev 01/2024) Page 2
Independent Contractor:
CONTRACTOR's services shall be furnished by the CONTRACTOR as an independent
contractor, and nothing herein contained shall be construed to create a relationship of
employer -employee. All payments made hereunder and all services performed shall be
made and performed pursuant to this CONTRACT by the CONTRACTOR as an
independent contractor.
CONTRACTOR acknowledges that the entire compensation for this CONTRACT is
specified in Exhibit C Budget and the CONTRACTOR is not entitled to any benefits
including, but not limited to: vacation pay, holiday pay, sick leave pay, medical, dental,
or other insurance benefits, or any other rights or privileges afforded to employees of
COUNTY. The CONTRACTOR represents that he/she/it maintains a separate place of
business, serves clients other than COUNTY, will report all income and expense
accrued under this CONTRACT to the Internal Revenue Service, and has a tax account
with the State of Washington Department of Revenue for payment of all sales and use
and Business and Occupation taxes collected by the State of Washington.
CONTRACTOR will defend, indemnify and hold harmless COUNTY, its officers, agents
or employees from any loss or expense, including, but not limited to, settlements,
judgments, setoffs, attorneys' fees or costs incurred by reason of claims or demands
because of breach of the provisions of this paragraph.
Taxes:
CONTRACTOR understands and acknowledges that COUNTY will not withhold Federal
or State income taxes. Where required by State or Federal law, the CONTRACTOR
authorizes COUNTY to withhold for any taxes other than income taxes (i.e., Medicare).
All compensation received by the CONTRACTOR will be reported to the Internal
Revenue Service at the end of the calendar year in accordance with the applicable IRS
regulations. It is the responsibility of the CONTRACTOR to make the necessary
estimated tax payments throughout the year, if any, and the CONTRACTOR is solely
liable for any tax obligation arising from the CONTRACTOR's performance of this
CONTRACT. The CONTRACTOR hereby agrees to indemnify COUNTY against any
demand to pay taxes arising from the CONTRACTOR's failure to pay taxes on
compensation earned pursuant to this CONTRACT.
COUNTY will pay sales and use taxes imposed on goods or services acquired
hereunder as required by law. The CONTRACTOR must pay all other taxes, including,
but not limited to, Business and Occupation Tax, taxes based on the CONTRACTOR's
gross or net income, or personal property to which COUNTY does not hold title.
COUNTY is exempt from Federal Excise Tax.
No Guarantee of Employment:
The performance of all or part of this CONTRACT by the CONTRACTOR shall not
operate to vest any employment rights whatsoever and shall not be deemed to
guarantee any employment of CONTRACTOR or any employee of CONTRACTOR or
Professional Services Contract (rev 01/2024) Page 3
any sub -contractor or any employee of any sub -contractor by COUNTY at the present
time or in the future.
Accounting and Payment for CONTRACTOR Services:
Payment to the CONTRACTOR for services rendered under this CONTRACT shall be
as set forth in Exhibit C Budget. Where Exhibit C requires payments by the COUNTY,
payment shall be based upon written claims supported, unless otherwise provided in
Exhibit C, by documentation of units of work actually performed and amounts earned,
including, where appropriate, the actual number of days worked each month, total
number of hours for the month, and the total dollar payment requested, so as to comply
with municipal auditing requirements. Acceptable invoices will be processed within 30
days of receipt.
Unless specifically stated in Exhibit C or approved in writing in advance by the official
executing this CONTRACT for COUNTY or his or her designee (hereinafter referred to
as the "Administrative Officer"), COUNTY will not reimburse the CONTRACTOR for any
costs or expenses incurred by the CONTRACTOR in the performance of this
CONTRACT. Where required, COUNTY shall, upon receipt of appropriate
documentation, compensate the CONTRACTOR, no more often than monthly, in
accordance with COUNTY's customary procedures, pursuant to the fee schedule set
forth in Exhibit C.
Fraud and Other Loss Reporting:
CONTRACTOR shall report in writing all known or suspected fraud or other loss of any
funds or other property furnished under this CONTRACT immediately or as soon as
practicable.
Billing Procedures and Payment:
The funding awarded may only be used for eligible activities and expenses. COUNTY
will pay CONTRACTOR upon acceptance of services provided and receipt of properly
completed invoices, which shall be submitted to the COUNTY representative not more
often than monthly. Exceptions to the single billing per month (or quarterly) can be
made by the COUNTY on a case -by -case basis. The CONTRACTOR shall only be paid
as a reimbursement of allowable costs incurred during each invoice period, according to
the terms provided in Exhibit A, if CONTRACTOR performs the services and submits all
reporting to a satisfactory level,
The COUNTY may, in its sole discretion withhold payments by the Grantee for services
rendered if the CONTRACTOR fails to satisfactorily comply with any term or condition of
this Grant. No payments in advance or in anticipation of services or supplies to be
provided under this Grant shall be made by the COUNTY.
Withholding Payment:
In the event the CONTRACTOR has failed to perform any obligation under this
CONTRACT within the times set forth in this CONTRACT, then COUNTY may, upon
written notice, withhold from amounts otherwise due and payable to CONTRACTOR,
without penalty, until such failure to perform is cured or otherwise adjudicated.
Professional Services Contract (rev 01/2024) Page 4
Withholding under this clause shall not be deemed a breach entitling CONTRACTOR to
termination or damages, provided that COUNTY promptly gives notice in writing to the
CONTRACTOR of the nature of the default or failure to perform, and in no case more
than ten (10) days after it determines to withhold amounts otherwise due. A
determination of the Administrative Officer set forth in a notice to the CONTRACTOR of
the action required and/or the amount required to cure any alleged failure to perform
shall be deemed conclusive, except to the extent that the CONTRACTOR acts within
the times and in strict accord with the provisions of the Disputes clause of this
CONTRACT. COUNTY may act in accordance with any determination of the
Administrative Officer which has become conclusive under this clause, without prejudice
to any other remedy under the CONTRACT, to take all or any of the following actions:
(1) cure any failure or default, (2) to pay any amount so required to be paid and to
charge the same to the account of the CONTRACTOR, (3) to set off any amount so
paid or incurred from amounts due or to become due the CONTRACTOR. In the event
the CONTRACTOR obtains relief upon a claim under the Disputes clause, no penalty or
damages shall accrue to CONTRACTOR by reason of good faith withholding by
COUNTY under this clause.
Labor Standards:
CONTRACTOR agrees to comply with all applicable state and federal requirements,
including but not limited to those pertaining to payment of wages and working
conditions, in accordance with RCW 39.12.040, the Prevailing Wage Act; the Americans
with Disabilities Act of 1990; the Davis -Bacon Act; and the Contract Work scos and
Safety Standards Act providing for weekly payment of prevailing wages, minimum
overtime pay, and providing that no laborer or mechanic shall be required to work in
surroundings or under conditions which are unsanitary, hazardous, or dangerous to
health and safety as determined by regulations promulgated by the Federal Secretary of
Labor and/or the State of Washington.
Assignment and Subcontracting:
The performance of all activities contemplated by this CONTRACT shall be
accomplished by CONTRACTOR. No portion of this CONTRACT may be assigned or
subcontracted to any other individual, firm or entity without the express and prior written
approval of COUNTY.
For the performance of the Scope of Services in Exhibit A, the COUNTY hereby
provides express written approval for CONTRACTOR to subcontract a portion of the
CONTRACT to Partners for Community Impact, LLC (PCI). PCI has participated in the
development of this CONTRACT and will continue to be a part of the work.
Conflict of Interest:
If at any time prior to commencement of, or during the term of this CONTRACT,
CONTRACTOR or any of its employees involved in the performance of this CONTRACT
shall have or develop an interest in the subject matter of this CONTRACT that is
potentially in conflict with the COUNTY's interest, then CONTRACTOR shall
immediately notify COUNTY of the same. The notification of COUNTY shall be made
Professional Services Contract (rev 01/2024) Page 5
with sufficient specificity to enable COUNTY to make an informed judgment as to
whether or not COUNTY's interest may be compromised in any manner by the
existence of the conflict, actual or potential. Thereafter, COUNTY may require
CONTRACTOR to take reasonable steps to remove the conflict of interest. COUNTY
may also terminate this CONTRACT according to the provisions herein for termination.
Non -Discrimination in Employment:
COUNTY's policy is to provide equal opportunity in all terms, conditions and privileges
of employment for all qualified applicants and employees without regard to race, color,
creed, religion, national origin, sex, sexual orientation, age, marital status, disability, or
veteran status. CONTRACTOR shall comply with all laws prohibiting discrimination
against any employee or applicant for employment on the grounds of race, color, creed,
religion, national origin, sex, sexual orientation, age, marital status, disability, or veteran
status, except where such constitutes a bona fide occupational qualification.
Furthermore, in those cases in which CONTRACTOR is governed by such laws,
CONTRACTOR shall take affirmative action to insure that applicants are employed, and
treated during employment, without regard to their race, color, creed, religion, national
origin, sex, age, marital status, sexual orientation, disability, or veteran status, except
where such constitutes a bona fide occupational qualification. Such action shall include,
but not be limited to: advertising, hiring, promotions, layoffs or terminations, rate of pay
or other forms of compensation benefits, selection for training including apprenticeship,
and participation in recreational and educational activities. In all solicitations or
advertisements for employees placed by them or on their behalf, CONTRACTOR shall
state that all qualified applicants will receive consideration for employment without
regard to race, color, religion, sex or national origin.
The foregoing provisions shall also be binding upon any sub -contractor, provided that
the foregoing provision shall not apply to contracts or sub -contractors for standard
commercial supplies or raw materials, or to sole proprietorships with no employees.
Non -Discrimination in Client Services:
CONTRACTOR shall not discriminate on the grounds of race, color, creed, religion,
national origin, sex, age, marital status, sexual orientation, disability, or veteran status;
or deny an individual or business any service or benefits under this CONTRACT; or
subject an individual or business to segregation or separate treatment in any manner
related to his/her/its receipt any service or services or other benefits provided under this
CONTRACT; or deny an individual or business an opportunity to participate in any
program provided by this CONTRACT.
Waiver of Noncompetition:
CONTRACTOR irrevocably waives any existing rights which it may have, by contract or
otherwise, to require another person or corporation to refrain from submitting a proposal
to or performing work or providing supplies to COUNTY, and CONTRACTOR further
promises that it will not in the future, directly or indirectly, induce or solicit any person or
Professional Services Contract (rev 01/2024) Page 6
corporation to refrain from submitting a bid or proposal to or from performing work or
providing supplies to COUNTY.
Work Product:
CONTRACTOR will provide COUNTY with all work product including; plans, data
reports, prior to the release of the final payment for services.
CONTRACTOR is and shall remain the sole and exclusive owners of all right and title
and interest in and to all documents, data, know-how, methodologies, software, and
other materials, including computer programs, reports, and specifications provided by or
used by CONTRACTOR in connection with performing Services to the extent developed
or acquired by CONTRACTOR, including all intellectual property.
Patent/Copyright Infringement:
CONTRACTOR will defend and indemnify COUNTY from any claimed action, cause or
demand brought against COUNTY, to the extent such action is based on the claim that
information supplied by the CONTRACTOR infringes any patent or copyright.
CONTRACTOR will pay those costs and damages attributable to any such claims that
are finally awarded against COUNTY in any action. Such defense and payments are
conditioned upon the following:
A. CONTRACTOR shall be notified promptly in writing by COUNTY of any notice of
such claim.
B. CONTRACTOR shall have the right, hereunder, at its option and expense, to obtain
for COUNTY the right to continue using the information, in the event such claim of
infringement, is made, provided no reduction in performance or loss results to
COUNTY.
Confidentiality:
CONTRACTOR, its employees, sub -contractors, and their employees shall maintain the
confidentiality of all information provided by COUNTY or acquired by CONTRACTOR in
performance of this CONTRACT, except upon the prior written consent of COUNTY or
an order entered by a court after having acquired jurisdiction over COUNTY.
CONTRACTOR shall immediately give to COUNTY notice of any judicial proceeding
seeking disclosure of such information. CONTRACTOR shall indemnify and hold
harmless COUNTY, its officials, agents or employees from all loss or expense,
including, but not limited to, settlements, judgments, setoffs, attorneys' fees and costs
resulting from CONTRACTOR's breach of this provision.
Right to Review:
This CONTRACT is subject to review by any Federal, State or COUNTY auditor.
COUNTY or its designee shall have the right to review and monitor the financial and
service components of this program by whatever means are deemed expedient by the
Administrative Officer or by COUNTY's Auditor's Office. Such review may occur with or
without notice and may include, but is not limited to, on -site inspection by COUNTY
agents or employees, inspection of all records or other materials which COUNTY
deems pertinent to the CONTRACT and its performance, and any and all
Professional Services Contract (rev 01/2024) Page 7
communications with or evaluations by service recipients under this CONTRACT.
CONTRACTOR shall preserve and maintain all financial records and records relating to
the performance of work under this CONTRACT for six (6) years after CONTRACT
termination, and shall make them available for such review, within Mason County, State
of Washington, upon request. CONTRACTOR also agrees to notify the Administrative
Officer in advance of any inspections, audits, or program review by any individual,
agency, or governmental unit whose purpose is to review the services provided within
the terms of this CONTRACT. If no advance notice is given to CONTRACTOR, then
CONTRACTOR agrees to notify the Administrative Officer as soon as it is practical.
Insurance Requirements:
At a minimum, CONTRACTOR shall provide insurance that meets or exceeds the
requirements detailed in "Exhibit B Insurance Requirements."
Insurance as a Condition of Payment:
Payments due to CONTRACTOR under this CONTRACT are expressly conditioned
upon the CONTRACTOR's strict compliance with all insurance requirements under this
CONTRACT. Payment to CONTRACTOR shall be suspended in the event of non-
compliance. Upon receipt of evidence of full compliance, payments not otherwise
subject to withholding or set-off will be released to CONTRACTOR.
Industrial Insurance Waiver:
With respect to the performance of this CONTRACT and as to claims against COUNTY,
its officers, agents and employees, CONTRACTOR expressly waives its immunity under
Title 51 of the Revised Code of Washington, the Industrial Insurance Act, for injuries to
its employees and agrees that the obligations to indemnify, defend and hold harmless
provided in this CONTRACT extend to any claim brought by or on behalf of any
employee of CONTRACTOR. This waiver is mutually negotiated by the parties to this
CONTRACT.
CONTRACTOR Commitments, Warranties and Representations:
Any written commitment received from CONTRACTOR concerning this CONTRACT
shall be binding upon CONTRACTOR, unless otherwise specifically provided herein
with reference to this paragraph. Failure of CONTRACTOR to fulfill such a commitment
shall render CONTRACTOR liable for damages to COUNTY. A commitment includes,
but is not limited to, any representation made prior to execution of this CONTRACT,
whether or not incorporated elsewhere herein by reference, as to performance of
services or equipment, prices or options for future acquisition to remain in effect for a
fixed period, or warranties.
Defense and Indemnity Contract:
Indemnification by CONTRACTOR. To the fullest extent permitted by law,
CONTRACTOR agrees to indemnify, defend and hold COUNTY and its departments,
elected and appointed officials, employees, agents and volunteers, harmless from and
against any and all claims, damages, losses and expenses, including but not limited to
court costs, attorney's fees and alternative dispute resolution costs, for any personal
Professional Services Contract (rev 01/2024) Page 8
injury, for any bodily injury, sickness, disease or death and for any damage to or
destruction of any property (including the loss of use resulting there from) which 1) are
caused in whole or in part by any act or omission, negligent or otherwise, of the
CONTRACTOR, its employees, agents or volunteers or CONTRACTOR's
subcontractors and their employees, agents or volunteers; or 2) are directly or indirectly
arising out of, resulting from; or in connection with performance of this CONTRACT; or
3) are based upon CONTRACTOR's or its subcontractors' use of, presence upon or
proximity to the property of COUNTY. This indemnification obligation of
CONTRACTOR shall not apply in the limited circumstance where the claim, damage,
Toss or expense is caused by the sole negligence of COUNTY. This indemnification
obligation of the CONTRACTOR shall not be limited in any way by the Washington
State Industrial Insurance Act, RCW Title 51, or by application of any other workmen's
compensation act, disability benefit act or other employee benefit act, and the
CONTRACTOR hereby expressly waives any immunity afforded by such acts. The
foregoing indemnification obligations of the CONTRACTOR are a material inducement
to COUNTY to enter into this CONTRACT, are reflected in CONTRACTOR's
compensation, and have been mutually negotiated by the parties.
Participation by County — No Waiver. COUNTY reserves the right, but not the obligation,
to participate in the defense of any claim, damages, losses or expenses and such
participation shall not constitute a waiver of CONTRACTOR's indemnity obligations
under this CONTRACT.
Survival of CONTRACTOR's Indemnity Obligations. CONTRACTOR agrees all
CONTRACTOR's indemnity obligations shall survive the completion, expiration or
termination of this CONTRACT.
Indemnity by Subcontractors. In the event the CONTRACTOR enters into subcontracts
to the extent allowed under this CONTRACT, CONTRACTOR's subcontractors shall
indemnify COUNTY on a basis equal to or exceeding CONTRACTOR's indemnity
obligations to COUNTY.
Compliance with Applicable Laws, Rules and Regulations: This CONTRACT shall be subject to all laws, rules, and regulations of the_ United States
of America, the State of Washington, political subdivisions of the State of Washington
and Mason County. CONTRACTOR also agrees to comply with applicable Federal,
State, County or municipal standards for licensing, certification and operation of facilities
and programs, and accreditation and licensing of individuals.
Administration Contract:
COUNTY hereby appoints, and CONTRACTOR hereby accepts, the Mason County
Public Health and Human Services Director and his or her designee, as COUNTY's
representative, hereinafter referred to as the Administrative Officer, for the purposes of
administering the provisions of this CONTRACT, including COUNTY's right to receive
and act on all reports and documents, and any auditing performed by the COUNTY
related to this CONTRACT.
Professional Services Contract (rev 01/2024) Page 9
The Administrative Officer for purposes of this CONTRACT is:
Melissa Casey, Community Health Manager
Mason County Public Health & Human Services
415 N. 6th Street
Phone: 360-427-9670 Ext. 404
Fax: 360-427-7787
E-mail: mcasev masoncountywa,gov
Financial Contact:
Casey Bingham, Finance Manager
Mason County Public Health & Human Services
415 N. 6th Street
Phone: 360-427-9670 Ext. 562
Fax: 360-427-7787
E-mail: caseyb a(�masoncountywa.gov
Notice:
Except as set forth elsewhere in the CONTRACT, for all purposes under this
CONTRACT except service of process, notice shall be given by CONTRACTOR to
COUNTY's Administrative Officer under this CONTRACT. Notices and other
communication may be conducted via e-mail, U.S. mail, fax, hand -delivery or other
generally accepted manner including delivery services.
Modifications:
Either party may request changes in the CONTRACT. Any and all agreed
modifications, to be valid and binding upon either party, shall be in writing and signed by
both of the parties.
Termination for Default:
If CONTRACTOR defaults by failing to perform any of the obligations of the
CONTRACT or becomes insolvent or is declared bankrupt or commits any act of
bankruptcy or insolvency or makes an assignment for the benefit of creditors, COUNTY
may, by depositing written notice to CONTRACTOR in the U.S. mail, terminate the
CONTRACT, and at COUNTY's option, obtain performance of the work elsewhere. If
the CONTRACT is terminated for default, CONTRACTOR shall not be entitled to
receive any further payments under the CONTRACT until all work called for has been
fully performed. Any extra cost or damage to COUNTY resulting from such default(s)
shall be deducted from any money due or coming due to CONTRACTOR.
CONTRACTOR shall bear any extra expenses incurred by COUNTY in completing the
work, including all increased costs for completing the work, and all damage sustained,
or which may be sustained by COUNTY by reason of such default.
If a notice of termination for default has been issued and it is later determined for any
reason that CONTRACTOR was not in default, the rights and obligations of the parties
Professional Services Contract (rev 01/2024) Page 10
shall be the same as if the notice of termination had been issued pursuant to the
Termination for Public Convenience paragraph hereof.
Termination for Public Convenience:
COUNTY may terminate this CONTRACT in whole or in part whenever COUNTY
determines, in its sole discretion, that such termination is in the interests of COUNTY.
Whenever the CONTRACT is terminated in accordance with this paragraph,
CONTRACTOR shall be entitled to payment for actual work performed in compliance
with Exhibit A Scope of Service and Exhibit C Budget. An equitable adjustment in the
CONTRACT price for partially completed items of work will be made, but such
adjustment shall not include provision for loss of anticipated profit on deleted or
uncompleted work. Termination of this CONTRACT by COUNTY at any time during the
term, whether for default or convenience, shall not constitute breach of CONTRACT by
COUNTY.
Termination for Reduced Funding:
COUNTY may terminate this CONTRACT in whole or in part should COUNTY
determine, in its sole discretion, that such termination is necessary due to a decrease in
available project funding including State and/or Federal grants. Whenever the
CONTRACT is terminated in accordance with this paragraph, the CONTRACTOR shall
be entitled to payment for actual work performed in compliance with Exhibit A Scope of
Services and Exhibit C Budget.
Disputes:
1. Differences between the CONTRACTOR and COUNTY, arising under and by virtue
of the AGREEMENT shall be brought to the attention of COUNTY at the earliest
possible time in order that such matters may be settled or other appropriate action
promptly taken. For objections that are not made in the manner specified and within
the time limits stated, the records, orders, rulings, instructions, and decisions of the
Administrative Officer shall be final and conclusive.
2. The CONTRACTOR shall not be entitled to additional compensation which
otherwise may be payable, or to extension of time for (1) any act or failure to act by
the Administrative Officer of COUNTY, or (2) the happening of any event or
occurrence, unless the CONTRACTOR has given COUNTY a written Notice of
Potential Claim within ten (10) days of the commencement of the act, failure, or
event giving rise to the claim, and before final payment by COUNTY. The written
Notice of Potential Claim shall set forth the reasons for which the CONTRACTOR
believes additional compensation or extension of time is due, the nature of the cost
involved, and insofar as possible, the amount of the potential claim. CONTRACTOR
shall keep full and complete daily records of the work performed, labor and material
used, and all costs and additional time claimed to be additional.
3. The CONTRACTOR shall not be entitled to claim any such additional compensation,
or extension of time, unless within thirty (30) days of the accomplishment of the
portion of the work from which the claim arose, and before final payment by
COUNTY, the CONTRACTOR has given COUNTY a detailed written statement of
each element of cost or other compensation requested and of all elements of
Professional Services Contract (rev 01/2024) Page 11
additional time required, and copies of any supporting documents evidencing the
amount or the extension of time claimed to be due.
Arbitration:
Other than claims for injunctive relief brought by a party hereto (which may be brought
either in court or pursuant to this arbitration provision), and consistent with the
provisions hereinabove, any claim, dispute or controversy between the parties under,
arising out of, or related to this CONTRACT or otherwise, including issues of specific
performance, shall be determined by arbitration in Shelton, Washington, under the
applicable American Arbitration Association (AAA) rules in effect on the date hereof, as
modified by this CONTRACT. There shall be one arbitrator selected by the parties
within ten (10) days of the arbitration demand, or if not, by the AAA or any other group
having similar credentials. Any issue about whether a claim is covered by this
CONTRACT shall be determined by the arbitrator. The arbitrator shall apply
substantive law and may award injunctive relief, equitable relief (including specific
performance), or any other remedy available from a judge, including expenses, costs
and attorney fees to the prevailing party and pre -award interest, but shall not have the
power to award punitive damages. The decision of the arbitrator shall be final and
binding and an order confirming the award or judgment upon the award may be entered
in any court having jurisdiction. The parties agree that the decision of the arbitrator
shall be the sole and exclusive remedy between them regarding any dispute presented
or pled before the arbitrator. At the request of either party made not later than forty-five
(45) days after the arbitration demand, the parties agree to submit the dispute to
nonbinding mediation, which shall not delay the arbitration hearing date; provided, that
either party may decline to mediate and proceed with arbitration.
Any arbitration proceeding commenced to enforce or interpret this CONTRACT shall be
brought within six (6) years after the initial occurrence giving rise to the claim, dispute or
issue for which arbitration is commenced, regardless of the date of discovery or whether
the claim, dispute or issue was continuing in nature. Claims, disputes or issues arising
more than six (6) years prior to a written request or demand for arbitration issued under
this Agreement are not subject to arbitration.
Venue and Choice of Law:
In the event that any litigation should arise concerning the construction or interpretation
of any of the terms of this CONTRACT, the venue of such action of litigation shall be in
the courts of the State of Washington and Mason County. Unless otherwise specified
herein, this CONTRACT shall be governed by the laws of Mason County and the State
of Washington.
Severability:
If any term or condition of this CONTRACT or the application thereof to any person(s) or
circumstances is held invalid, such invalidity shall not affect other terms, conditions or
applications which can be given effect without the invalid term, condition or application.
To this end, the terms and conditions of this CONTRACT are declared severable.
Professional Services Contract (rev 01/2024) Page 12
Waiver:
Waiver of any breach or condition of this CONTRACT shall not be deemed a waiver of
any prior or subsequent breach. No term or condition of this CONTRACT shall be held
to be waived, modified or deleted except by an instrument, in writing, signed by the
parties hereto. The failure of COUNTY to insist upon strict performance of any of the
covenants of this CONTRACT, or to exercise any option herein conferred in any one or
more instances, shall not be construed to be a waiver or relinquishment of any such, or
any other covenants or contracts, but the same shall be and remain in full force and
effect.
Order of Precedence:
A. Applicable federal, state and county statutes, regulations, policies, procedures, federal
Office of Management and Budget (OMB) circulars and federal and state executive orders.
B. Funding source agreement(s) including attachments
C. Special Conditions
D. General Terms and Conditions
E. Exhibit B, Insurance Requirements
F. Exhibit A, Scope of Service
G. Exhibit C, Budget
Entire Contract:
This written CONTRACT, comprised of the writings signed or otherwise identified and
attached hereto, represents the entire CONTRACT between the parties and supersedes
any prior oral statements, discussions or understandings between the parties.
Professional Services Contract (rev 01/2024)
Page 13
EXHIBIT A
SCOPE OF SERVICES
Project: 2025 — 2030 Local Homeless Housing Plan
Project Scope: Facilitate and write a new local five-year plan in accordance with the
Washington State Department of Commerce's "2025 — 2030 Local Homeless Housing
Plan Guidance" and aligned with Mason County's Written Standards for the Homeless
Response System.
Project Timeline:
When
What
Who
May — June
Notice of Plan Development
County
Initial Public Engagement: Engage Key
Stakeholders
County and Contractor
Environmental Scan/Review:
Review past five-year plan
Contractor
Environmental Scan/Review:
Review Written Standards
Contractor
Environmental Scan/Review:
Review City of Shelton Housing Element of
Comp Plan
Contractor
Environmental Scan/Review:
Review Mason County's Housing Element
of Comp Plan
Contractor
Environmental Scan/Review:
Review Housing Needs Assessment and
qualitative data for Mason County's
Housing Element.
Contractor
June - July
Phase 1 Drafting: Establish Local
Understanding of State Objectives
County and Contractor
Phase 1 Drafting: Craft Principles and
MissionNalues
County and Contractor
Professional Services Contract (rev 01/2024)
Page 14
Phase 1 Drafting: Gather data and estimate
services levels
County and Contractor
Phase 1 Drafting: Collaborate with local
land use staff
Contractor
Phase 1 Drafting: Draft Actions and
Strategies
Contractor
August —
September
Phase 2 Drafting: Establish Prioritization
Criteria for capital projects
Contractor
Phase 2 Drafting: Finalize Actions and
Strategies
Contractor
Phase 2 Drafting: Develop metrics to
measure programs
Contractor
Phase 2 Drafting: Compile decisions into
draft plan
Contractor
Phase 2 Drafting: Review draft and provide
feedback
County
Phase 2 Drafting: Submit Draft plan to
Commerce
County and Contractor
Phase 2 Drafting: Incorporate any revisions
requested by Commerce
Contractor
October
Phase 2 Drafting: Notice of Public Hearing
County
Phase 2 Drafting: Compile public
comments and revise the draft plan
Contractor
Phase 2 Drafting: Review draft and provide
feedback
County
November
Phase 3 Plan Adoption: Final written plan
submitted
Contractor
Phase 3 Plan Adoption: Review draft and
provide feedback
County
Phase 3 Plan Adoption: Present Plan to
Housing & Behavioral Health Board
Contractor
Professional Services Contract (rev 01/2024)
Page 15
Phase 3 Plan Adoption: Plan adopted by
local authority
County
December
Phase 3 Plan Adoption: Submit Final Plan
to Commerce
County
Project Resources:
• Washington State Department of Commerce's 2025 — 2030 Local Homeless
Housing Plan Guidance
• Mason County Public Health and Human Services Written Standards for the
Homeless Response System
• Local Plan Elements Checklist
• Mason County's Housing Needs Assessment
• Housing Elements for the City of Shelton and Mason County Comp Plan
• Qualitative data for Mason County's Housing Element of the Comp Plan
Key Deliverables:
June:
• Notice of Plan Development
• Engagement with Key Stakeholders
• Initial draft of the plan to include Mission Statement, values, background
information, state objectives, strategies, and actions
September:
• Complete Estimates of Service Levels (using data tool to interpret local 'Golden'
Report data)
• Complete Estimates of Permanent and Emergency Housing Needs (using RAPT
tool)
• Collaborate with Local Land Use Planning Staff around 20-year projections
• Update Survey of Fund Sources for Homeless Housing Assistance Programs and
Capital Projects (using template table)
• Begin to select Actions and Strategies to Reduce Homelessness over the next
Five years (at least one for each objective, with timeline and measures
• Begin to develop Meaningful Metrics to Measure Progress
• Establish Prioritization Criteria of Homeless Housing Capital Projects
Professional Services Contract (rev 01/2024) Page 16
• Select Actions and Strategies to Reduce Homelessness over the next Five years
(at least one for each objective, with timeline and measures)
• Finalize Meaningful Metrics to Measure Progress
• Complete Draft Local Homeless Housing Plan
November:
• Notice of Public Hearing (at least 30 days before adoption of final local plan, with
good faith effort to distribute to those who have experienced homelessness or
housing instability)
• Open Public Comment Period — minimum of 30 days
• Complete Documentation of Public Engagement
• Final plan revisions related to public comment, if any
• County to meet deadline of December 2025 plan submission
• Support Final Plan Adoption to include attending the Housing and Behavioral
Health meeting to present the plan.
• Final Plan submitted
Professional Services Contract (rev 01/2024) Page 17
EXHIBIT B
INSURANCE REQUIREMENTS
A. MINIMUM Insurance Requirements:
1. Commercial General Liability Insurance using Insurance Services Office "Commercial
General Liability" policy form CG 00 01, with an edition date prior to 2004, or the exact
equivalent. Coverage for an additional insured shall not be limited to its vicarious liability.
Defense costs must be paid in addition to limits. Limits shall be no less than $1,000,000 per
occurrence for all covered losses and no less than $2,000,000 general aggregate, for bodily
injury, personal injury, and property damage, including without limitation, blanket contractual
liability.
2. Workers' Compensation on a state -approved policy form providing statutory benefits as
required by law with employer's liability limits for CONTRACTOR's, no less than $1,000,000
per accident for all covered losses.
3. Business Auto Coverage on ISO Business Auto Coverage form CA 00 01 including owned,
non -owned and hired autos, or the exact equivalent. Limits shall be no less than $1,000,000
per accident, combined single limit. If CONTRACTOR owns no vehicles, this requirement
may be satisfied by a non -owned auto endorsement to the general liability policy described
above. If CONTRACTOR or CONTRACTOR's employees will use personal autos in any way
on this project, CONTRACTOR shall obtain evidence of personal auto liability coverage for
each such person.
4. Professional Liability Coverage shall have limits of no less than $1,000,000 per claim and
$2,000,000 aggregate. Coverage will apply to liability for professional error, act or omission,
arising out of or in connection with the Contractor's Services under the Agreement.
5. Excess or Umbrella Liability Insurance (Over Primary) if used to meet limit requirements,.
shall provide coverage at least as broad as specified for the underlying coverages. Such
policy or policies shall include as insureds those covered by the underlying policies,
including additional insureds. Coverage shall be "pay on behalf", with defense costs payable
in addition to policy limits. There shall be no cross -liability exclusion precluding coverage for
claims or suits by one insured against another. Coverage shall be applicable to COUNTY for
injury to employees of CONTRACTOR, subcontractors or others involved in the Work. The
scope of coverage provided is subject to approval of the COUNTY following receipt of proof
of insurance as required herein.
B. Certificate of Insurance:
Within five (5) days of CONTRACT execution, CONTRACTOR agrees to provide evidence
of the insurance required herein, satisfactory to COUNTY, consisting of: a) certificate(s) of
insurance evidencing all of the coverages required and, b) an additional insured
endorsement to CONTRACTOR's general liability policy using Insurance Services Office
form CG 20 10 with an edition date prior to 2004.
Professional Services Contract (rev 01/2024) Page 18
C. Basic Stipulations:
1. CONTRACTOR agrees to endorse third party liability coverage required herein to include as
additional insureds COUNTY, its officials, employees and agents, using ISO endorsement
CG 20 10 with an edition date prior to 2004. CONTRACTOR also agrees to require all
contractors, subcontractors, and anyone else involved in this CONTRACT on behalf of the
CONTRACTOR (hereinafter "indemnifying parties") to comply with these provisions.
2. CONTRACTOR agrees to waive rights of recovery against COUNTY regardless of the
applicability of any insurance proceeds, and to require all indemnifying parties to do
likewise.
3. All insurance coverage maintained or procured by CONTRACTOR or required of others by
CONTRACTOR pursuant to this CONTRACT shall be endorsed to delete the subrogation
condition as to COUNTY, or must specifically allow the named insured to waive subrogation
prior to a loss.
4. All coverage types and limits required are subject to approval, modification and additional
requirements by COUNTY. CONTRACTOR shall not make any reductions in scope or limits
of coverage that may affect COUNTY's protection without COUNTY's prior written consent.
5. CONTRACTOR agrees, upon request by COUNTY to provide complete, certified copies of
any policies required within 10 days of such request. COUNTY has the right, but not the
duty, to obtain any insurance it deems necessary to protect its interests. Any premium so
paid by COUNTY shall be charged to and promptly paid by CONTRACTOR or deducted
from sums due to CONTRACTOR. Any actual or alleged failure on the part of COUNTY or
any other additional insured under these requirements to obtain proof of insurance required
under this CONTRACT in no way waives any right or remedy of COUNTY or any additional
insured. in this or in any other regard.
6. It is acknowledged by the parties of this CONTRACT that all insurance coverage required to
be provided by CONTRACTOR or indemnifying party, is intended to apply first and on a
primary non-contributing basis in relation to any other insurance or self-insurance available
to COUNTY.
7. CONTRACTOR agrees not to self -insure or to use any self -insured retentions on any portion
of the insurance required herein and further agrees that it will not allow any indemnifying
party to self- insure its obligations to COUNTY. If CONTRACTOR's existing coverage
includes a self -insured retention, the self -insured retention must be declared to the
COUNTY. The COUNTY may review options with CONTRACTOR, which may include
reduction or elimination of the self -insured retention, substitution of other coverage, or other
solutions.
Professional Services Contract (rev 01/2024) Page 19
8. CONTRACTOR will renew the required coverage annually as long as COUNTY, or its
employees or agents face an exposure from operations of any type pursuant to this
CONTRACT. This obligation applies whether or not the CONTRACT is canceled or
terminated for any reason. Termination of this obligation is not effective until COUNTY
executes a written statement to that effect.
9. The limits of insurance as described above shall be considered as minimum requirements.
Should any coverage carried by CONTRACTOR or a subcontractor of any tier maintain
insurance with limits of liability that exceed the required limits or coverage that is broader
than as outlined above, those higher limits and broader coverage shall be deemed to apply
for the benefit of any person or organization included as an additional insured and those
limits shall become the required minimum limits of insurance in all Paragraphs and Sections
of this CONTRACT.
10. None of the policies required herein shall be in compliance with these requirements if they
include any limiting endorsement that has not been first submitted to COUNTY and
approved of in writing.
11. The requirements in this Exhibit supersede all other sections and provisions of this
CONTRACT to the extent that any other section or provision conflicts with or impairs the
provisions of this Exhibit.
12. Unless otherwise approved by COUNTY, insurance provided pursuant to these
requirements shall be by insurers authorized to do business in Washington and with a
minimum A.M. Best rating of
13. All insurance coverage and limits provided by CONTRACTOR and available or applicable to
this agreement are intended to apply to the full extent of the policies. Nothing contained in
this CONTRACT limits the application of such insurance coverage.
14. CONTRACTOR agrees to provide notice to COUNTY thirty (30) days prior to cancellation of
such liability coverage or of any material alteration or non -renewal of any such coverage,
other than for non-payment of premium. CONTRACTOR shall assure that this provision also
applies to any subcontractors, joint ventures or any other party engaged by or on behalf of
contractor in relation to this agreement. Certificate(s) are to reflect that the issuer will provide
thirty (30) days' notice to COUNTY of any cancellation of coverage.
15. COUNTY reserves the right at any time during the term of the CONTRACT to change the
amounts and types of insurance required by giving the CONTRACTOR ninety (90) days
advance written notice of such change. If such change results in substantial additional cost
to the CONTRACTOR, the COUNTY and CONTRACTOR may renegotiate
CONTRACTOR's compensation.
Professional Services Contract (rev 01/2024) Page 20
16. Requirements of specific coverage features are not intended as limitation on other
requirements or as waiver of any coverage normally provided by any given policy. Specific
reference to a coverage feature is for purposes of clarification only as it pertains to a given
issue and is not intended by any party or insured to be all-inclusive.
17. CONTRACTOR agrees to provide immediate notice to COUNTY of any claim or loss against
CONTRACTOR arising out of the work performed under this agreement. COUNTY assumes
no obligation or liability by such notice, but has the right (but not the duty) to monitor the
handling of any such claim or claims if they are likely to involve COUNTY.
Professional Services Contract (rev 01/2024) Page 21
EXHIBIT C
BUDGET
Fee for Service
Amount
Timeline
Execution of the Contract
$10,000
May — June 2025
Initial Public Engagement
$20,000
May — June 2025
Environmental Scan
$20,000
May — June 2025
Phase I: Drafting of Local Homeless
Housing Plan
$30,000
June — July 2025
Phase II: Drafting of Local Homeless
Housing Plan
$30,000
August —October 2025
Phase III: Adoption of Local Homeless
Housing Plan
$10,000
November — December
2025
Travel Expenses
Reimbursement for travel
expenses not to exceed
the maximum contract
total
Maximum Contract Total
$120,000
Payment:
Payment shall be issued upon completion of each of the deliverables according to the
schedule outlined.
The CONTRACTOR and approved SUBCONTRACTOR shall be reimbursed for
reasonable and necessary travel expenses incurred in the performance of this contract,
provided such expenses are authorized in advance and do not exceed the maximum
rates established by the General Services Administration (GSA) for the location of the
travel. Any deviation from GSA maximum rates must be expressly permitted by the
County in advance in writing. CONTRACTOR must provide itemized receipts to support
travel claims.
In the event State, Federal, or local funding changes, the COUNTY reserves the right to
amend the payment terms and the amount awarded in this contract. Approved invoices
will be disbursed according to the vendor payment schedule of the County Auditor's
Office. Refer to the Billing Procedures and Payment clause of this contract for additional
information.
All COUNTY provided templates must be used and not modified without the expressed,
written permission from the COUNTY. The COUNTY has the right to change the
reporting requirements with notification to the CONTRACTOR.
Professional Services Contract (rev 01/2024) Page 22
Payment will be considered timely within 30 days of receipt of invoice.
Professional Services Contract (rev 01/2024) Page 23
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No. 8.11
From: Lovejoy Schaefer, Right of Way Agent Senior,
on behalf of Mike Collins, PLS, PE
Deputy Director/County Engineer
Ext: 456
Department: Public Works Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): May 19, 2025 Agenda Date(s): May 27, 2025
Internal Review: ☐ Finance ☐ Human Resources ☒ Legal ☐ IT ☐ Risk ☐ Other
(This is the responsibility of the requesting Department)
Item: Road Vacation No. 422 – Hearing Examiner Recommendation
Vacate a portion of land in the Southwest quarter of the Southwest quarter of Section 12, Township 22
North, Range 4 West, W.M., Mason County, Washington more particularly described as follows:
The South half of 16-foot alley lying North of Lots 14-19, Block 8;
The North half of 16-foot alley lying South of Lots 12-13, Block 8; AND
All that portion of 20-foot alley lying West of Lots 13-14, Block 8, All in McReavy’s First Addition to
Hoodsport, recorded in Volume 2 of plats, Page 11, records of Mason County, Washington.
Background/Executive Summary:
The Mason County Hearing Examiner held a hearing on Wednesday March 26, 2025, at 1:00pm via
zoom. This hearing was to consider vacating the above mentioned alleys in the plat of McReavy’s First
Addition to Hoodsport, as recorded in Volume 2 of plats, Page 11, as dedicated on October 10, 1890, in
Mason County, Washington, as requested by Jesse Ryan Liechty c/o Daniel A Berner, Berner Law Office.
The Hearing Examiner issued his Findings of Fact, Conclusions of Law and Recommendation on April 9,
2025, recommends approving the proposed vacation subject to the following conditions.
1.The vacated area will be subject to existing easements for ingress and egress, and drainage or
other purposes, if any, and in accordance with RCW 36.87.140, retain an easement in favor of
Mason County for any utilities and drainage present in the vacated right of way.
Budget Impact (amount, funding source, budget amendment, etc.):
The required administrative fee of $1,000 has been paid. The vacation area is classified as a “Class C”
road. Per RCW 36.87.120 & MCC 12.20.060, no compensation other than the administrative fee of the
vacation action is due.
Public Outreach:
Public notice was provided as required by RCW 36.87.050, both by posting at the site and by
publishing in the county official newspaper.
Requested Action:
Requesting the Mason County Board of Commissioners accept the recommendation of the
Hearing Examiner and grant the vacation of the right-of-way as petitioned, subject to the
conditions contained in the Findings of Fact, Conclusions of Law and Recommendations of the
Hearing Examiner for Road Vacation No. 422.
Attachment(s):
1. Hearing Examiner's Findings of Fact, Conclusions of Law and Recommendation
2. Order of Vacation
Road Vacation p. 1 Recommendation
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BEFORE THE HEARING EXAMINER FOR MASON COUNTY
Phil Olbrechts, Hearing Examiner
RE: Road Vacation No. 422
Petition for a Road Vacation
FINDINGS OF FACT, CONCLUSIONS
OF LAW AND RECOMMENDATION
SUMMARY
Jesse Ryan Liechty requests the vacation of rights of way that adjoins property he owns
located between North Lake Cushman Road and Schoolhouse Road. It is recommended
that the County Commissioners approve the vacation.
The County staff stated the road areas are not deemed necessary for future use by the
County in its road system. The vacation areas in question have likely already been
vacated as a matter of law under what is called the ancient right of way statute, RCW
36.87.090. Due to amendments made to the original statute in 1909, a court has ruled
that he statute generally operates to vacate roads that were dedicated prior to March 11,
1904 and remained unused for a period of at least five years. See Gillis v. King County,
42 Wn.2d 373 (1953). The right of way was dedicated to the public on October 14,
1890. The formal vacation by the County will add the vacated land to the County’s tax
roles and avoid the necessity of a clear title action by the property owner.
TESTIMONY
Tina Schaefer, Right of Way Agent Senior summarized the staff report. Daniel Burner,
an attorney for the petitioner, was present to answer questions.
EXHIBITS
The January 17, 2025 Engineer’s Report – Road Vacation File No. 422 was admitted
as Exhibit 1 during the vacation hearing along with its three attachments as listed on
Page 2 of the report.
FINDINGS OF FACT
Procedural:
Road Vacation p. 2 Recommendation
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• Hearing. A virtual hearing on the petition for vacation was held on March 26, 2025
at 1:00 pm via Zoom.
Substantive:
2. Site/Proposal Description. Jesse Ryan Liechty requests the vacation of rights of
way that adjoins property he owns located between North Lake Cushman Road and
Schoolhouse Road.
More specifically, Mr. Liechty owns Lots 12 to 19, inclusive, in Block 8, McReavy’s
First Addition to Hoodsport, as recorded in Volume 2 of plats, page 11. Mr. Liechty
has petitioned for the vacation of the deeded rights of way as attached on Exhibit A.
That portion of the rights of way are adjacent to the petitioner’s property. The requested
rights of way are not open, and the County has no record of ever maintaining them. The
rights of way were dedicated to the public on October 14, 1890, when the plat of
McReavy’s First Addition to Hoodsport was originally platted.
3. Utility of Vacation Area. The engineering report (Ex. 1) identifies that the roads are
Class C roads. The roads are not presently used as public roadways. As noted in the
engineer’s report, Public Works staff have determined that the proposed vacation area
is not necessary for future use in the County’s road system. No lots will be landlocked
as a result of the proposal. The area proposed for vacation has no utility to the County.
4. Petition Includes Majority of Abutting Owners. As shown in Ex. B, the petitioners
own the majority of the areas abutting the vacation area.
CONCLUSIONS OF LAW
Procedural:
1. Authority of Hearing Examiner. MCC 12.20.030 provides the Examiner with the
authority to review road vacation applications and make a recommendation to the
Mason County Board of County Commissioners.
Substantive:
2. Review Criteria and Application. Chapter 12.20 MCC sets forth the requirements
for vacation of roads. Furthermore, MCC 12.20.010 provides that County roads may
be vacated in accordance with the provisions of Chapter 36.87 RCW. Applicable
review standards for vacation under Chapter 12.20 MCC, as well as those in Chapter
36.87 RCW, are quoted in italics below and applied via corresponding conclusions of
law.
MCC 12.20.010: County roads may be vacated in accordance with the provisions of
RCW 36.87, and Mason County may require as a condition precedent to the vacation
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the receipt of just compensation from the person or persons benefiting from the
vacation.
RCW 36.87.020: Owners of the majority of the frontage on any county road or portion
thereof may petition the county legislative authority to vacate and abandon the same
or any portion thereof. The petition must show the land owned by each petitioner and
set forth that such county road is useless as part of the county road system and that the
public will be benefited by its vacation and abandonment. The legislative authority
may:
(1) require the petitioners to make an appropriate cash deposit or furnish an
appropriate bond against which all costs and expenses incurred in the examination,
report, and proceedings pertaining to the petition shall be charged; or
(2) by ordinance or resolution require the petitioners to pay a fee adequate to cover
such costs and expenses.
RCW 36.87.060: If the county road is found useful as a part of the county road system
it shall not be vacated, but if it is not useful and the public will be benefited by the
vacation, the county legislative authority may vacate the road or any portion thereof.
3. Vacation Area Meets Vacation Criteria. The proposed vacation conforms to the
requirements of the statutes and ordinances quoted above. The petitioners own the
majority of the abutting property to the vacation area as determined in Finding of Fact
No. 4 and required by RCW 36.87.020.
As determined in Finding of Fact No. 3, the vacation area is not currently useful as a
part of the county road system as required by RCW 36.87.060.
MCC 12.20.040: For the purpose of vacating county roads, all roads shall be
classified as follows:
(1) Class A. All roads for which the right-of-way is an easement.
(2) Class B. All roads for which the right-of-way is owned in fee simple and for which
the county paid full fair market value of the fee simple estate.
(3)Class C. All roads that meet RCW 36.87.090 requirements.
4. Vacation Area Qualifies as Class A Road. As outlined in the Summary and Finding
of Fact No. 2, the right of ways subject to the requested vacation are Class C roads.
MCC 12.20.050: Any person or persons desiring to have any portion of any county
road vacated shall be required by the Mason County board of county commissioners
as a condition precedent to the vacation to pay the county prior to the vacation. The
compensation rates include those rates set forth in Section 12.20.060, if any, and the
administration fee set forth in Section 12.20.080.
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5. Required Administrative Fees Paid. The engineer’s report identifies that the
petitioners have paid the required $1000 administration fee. No compensation for the
right of way is required as concluded in Conclusion of Law No. 6.
MCC 12.20.060: The county shall require, as a condition precedent to the vacation of
roads or portions thereof within the classifications set forth in Section 12.20.040, that
persons benefitting from the vacation thereof compensate Mason County as set forth in
the following schedule:
(1) Class A Roads. Fifty percent of the appraised value.
(2) Class B Roads. One hundred percent of the appraised value.
(3) Class C Roads. No compensation other than for the administrative fee of the
vacation action.
At no time will the compensation for Class A or B roads be reimbursed less than the
county originally paid for the property.
6. Compensation Not Required. As previously noted, the vacation area is classified as
a “Class C” road and no compensation is due.
MCC 12.20.080: Each petition for vacation of a road shall be accompanied by a
payment of one thousand dollars to cover all administrative costs regardless of the
county's approval of vacation. Said administrative costs shall include the costs of the
hearing examiner in holding the public hearing and reporting recommendations to the
board of county commissioners.
7. Required Deposit Paid. The engineer’s report identifies that petitioners have paid
the required $1,000 deposit.
RECOMMENDATION
It is recommended that the Board of Commissioners approve the proposed vacation
subject to the following conditions.
1. The vacated area will be subject to existing easements for ingress, egress, and
drainage or other purposes, if any, and in accordance with RCW 36.87.140, retain
an easement in favor of Mason County for any utilities and drainage present in the
vacated right of way.
DATED this 9th day of April, 2025.
Phil Olbrechts
Mason County Hearing Examiner
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No. 8.12
From: Nichole Wilston Ext: 643
Department: Human Resources Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): May 19, 2025 Agenda Date(s): May 27, 2025
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other
(This is the responsibility of the requesting Department)
Item:
Request for approval to accept the Paul Bunyan and Babe the Blue Ox statues, permanently affixed to
trailers, as gifted assets into County ownership.
Background/Executive Summary:
The Historical Society has offered to gift the Paul Bunyan and Babe the Blue Ox statues to
Mason County. These statues have been a recognizable and valued part of the Mason County
community and its cultural history for decades. The intent of the transfer is to preserve these
important icons and continue to remain part of local events, including the Forest Festival and
other public celebrations.
The County will accept ownership of both the statues and their respective trailers, which have not
previously been registered. Once ownership is transferred, the County will begin the process of
obtaining VINs and registering the trailers as County property.
Budget Impact (amount, funding source, budget amendment, etc.):
Minimal initial impact. Future maintenance and storage may be handled through existing agreements
(e.g., potential addendum to NEO contract) or budgeted separately.
Requested Action:
Approve acceptance of the Paul Bunyan and Babe the Blue Ox statues and their affixed trailers into
Mason County ownership, as gifted assets from the Historical Society.
Attachment(s):
•Draft Deed of Gift
•Photos of statues/trailers
Pual Bunyan and Babe the Blue Ox Statues at
the Mason County Forest Festival
DEED OF GIFT
This Deed of Gift is made this ___ day of ____________, 2025, by and between the Mason County
Historical Society, a nonprofit organization located in Mason County, Washington (hereinafter
referred to as the "Donor"), and Mason County, a political subdivision of the State of Washington
(hereinafter referred to as the "Donee").
RECITALS
WHEREAS, the Donor is the lawful owner of certain historical assets consisting of two
fiberglass statues, “Paul Bunyan” and “Babe the Blue Ox,” each affixed to separate mobile trailers
(collectively, the “Gifted Property”); and
WHEREAS, these statues have been a long-standing and valued part of Mason County’s
cultural and historical identity and have been featured in community events, including the Mason
County Forest Festival, for over 50 years; and
WHEREAS, the Donor desires to gift the Gifted Property to the Donee, and the Donee desires
to accept the Gifted Property for public benefit, preservation, and continued inclusion in community
activities;
NOW, THEREFORE, in consideration of the mutual covenants and the intention to preserve
and utilize the Gifted Property for the benefit of the public, the parties agree as follows:
1. Transfer of Ownership: The Donor hereby unconditionally and irrevocably transfers,
conveys, and assigns all rights, title, and interest in and to the Gifted Property to the Donee,
as of the effective date of this Deed of Gift.
2. Intent and Use: It is the mutual intent of the parties that the Gifted Property be preserved
and maintained by the Donee and included in public events and activities that celebrate
Mason County’s history and heritage.
3. Condition of Gift: The Gifted Property is transferred in “as-is” condition. The Donor makes
no warranties regarding the condition or fitness of the Gifted Property, and the Donee accepts
the Gifted Property as-is.
4. Entire Agreement: This Deed of Gift constitutes the entire agreement between the parties
regarding the Gifted Property and supersedes all prior understandings or agreements.
IN WITNESS WHEREOF, the parties have executed this Deed of Gift as of the date first
written above.
MASON COUNTY HISTORICAL SOCIETY
By: ___________________________
Name:
Title:
Date:
MASON COUNTY
By: ___________________________
Name:
Title:
Date:
MASON COUNTY BOARD OF COUNTY COMMISSIONERS
RESOLUTION NO. _______
A Resolution Accepting the Gift of Historical Statues from the Mason County Historical
Society
WHEREAS, the Mason County Historical Society has offered to gift two historical statues,
“Paul Bunyan” and “Babe the Blue Ox,” each affixed to a trailer, to Mason County for the purpose
of public benefit and historical preservation; and
WHEREAS, these statues have been prominent features in the County’s cultural history
and have participated in community events such as the Mason County Forest Festival for over 50
years; and
WHEREAS, the Board of County Commissioners supports the continued preservation and
display of these icons as part of Mason County’s historical legacy; and
WHEREAS, the gift will be formalized through a Deed of Gift transferring ownership to
Mason County;
NOW, THEREFORE, BE IT RESOLVED by the Board of Mason County Commissioners that:
1. The Board hereby accepts the gift of the Paul Bunyan and Babe the Blue Ox statues,
including the trailers to which they are affixed, from the Mason County Historical Society.
2. The Board authorizes the execution of the Deed of Gift to formalize the transfer and
authorizes the County Administrator to sign the Deed on its behalf.
APPROVED this ___ day of _____________, 2025.
ATTEST:
________________________________
McKenzie Smith, Clerk of the Board
APPROVED AS TO FORM:
________________________________
Tim Whitehead, Chief Deputy Prosecuting
Attorney
BOARD OF COUNTY COMMISSIONERS
MASON COUNTY, WASHINGTON
___________________________________
Sharon Trask, Chair
___________________________________
Pat Tarzwell, Vice-Chair
___________________________________
Randy Neatherlin, Commissioner
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No. 8.13
From: Jennifer Beierle Ext: 532
Department: Central Services Briefing: ☒
Action Agenda: ☒
Public Hearing: ☒
Special Meeting: ☐
Briefing Date(s): 5/12/2025 Agenda Date(s): May 27, 2025
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other
(This is the responsibility of the requesting Department)
Item:
Approval to set a public hearing on Tuesday, June 24, 2025 at 9:15 a.m. to inform citizens of the
availability of funds and eligible uses of the state Community Development Block Grant (CDBG) and
receive comments on proposed activities specifically funding the Community Action Council of Lewis,
Mason, and Thurston Counties (CAC), as well as receive comments on the 2022-2025 program.
Background/Executive Summary:
Mason County coordinates with the CAC on an annual basis to apply for, receive, and provide
services through a PS-CDBG grant administered by the Washington State Department of Commerce
(DOC).
In 2022-2025 the $308,000 in funding was used to provide service referrals for a minimum of
7,000 individuals each year in Mason and Lewis counties, of which 3,400 must meet HUD’s 51% income
qualification, and provide direct services and referrals for a minimum of 350 child victims each year.
This year’s allotment is $105,000.
As a part of the PS-CDBG application process, applicants are required to solicit public
input on the proposed activities and services to be provided as well as receive comments on current
programming. This citizen input is to be solicited at a published Public Hearing.
Budget Impact (amount, funding source, budget amendment, etc.):
This project is fully funded by the CDBG grant.
Public Outreach:
Notice of public hearing posted in newspaper; information regarding eligible activites and grant amounts
posted on Mason County website.
Requested Action:
Approval to set a public hearing on Tuesday, June 24, 2025 at 9:15 a.m. to inform citizens of the
availability of funds and eligible uses of the state Community Development Block Grant (CDBG) and
receive comments on proposed activities specifically funding the Community Action Council of Lewis,
Mason, and Thurston Counties (CAC), as well as receive comments on the 2022-2025 program.
Attachment(s):
Eligible CDBG Public Service Activities
2025/2026 Proposed CDBG Public Service Grant Amounts
CDBG Fact Sheet
Public Hearing Notice
NOTICE OF PUBLIC HEARING
PUBLIC SERVICE-COMMUNITY DEVELOPMENT BLOCK GRANT
NOTICE IS HEREBY GIVEN that the Board of Mason County Commissioners will hold a public
hearing in the Commission Chambers at Mason County Building I, located at 411 N. 5th Street,
Shelton, Washington, on Tuesday, June 24, 2025 at 9:15 am.
The purpose of the public hearing is to review community development and housing needs,
inform citizens of the availability of funds and eligible uses of the state Community Development
Block Grant (CDBG), and receive comments on proposed activities, particularly from lower
income persons residing in the Mason and Lewis County areas. Comments on Mason County's
and Community Action Council of Lewis, Mason and Thurston Counties program's past
performance and use of prior CDBG Public Services Grants will also be received.
For the 2025 program year (July 2025 – June 2026) up to $105,000 is proposed to be available
annually to the County and the Community Action Council of Lewis, Mason and Thurston
Counties to fund public services that principally benefit low- to moderate-income persons. For
the 2022-2024 program years, Mason County and Community Action Council of Lewis and
Mason Counties received $308,000.
An outline of the proposed activities and services for the 2025 program year will be available for
review at the Mason County Commissioners’ Office located at 411 N. 5th Street, Shelton,
Washington from May 27, 2025, through June 24, 2025 and on Mason County’s website –
www.masoncountywa.gov. Comments may also be submitted in writing to the Mason County
Commissioners, 411 N. 5th Street, Shelton, WA 98584. Comments will be accepted until May
23, 2022.
The Commission Chambers are handicap accessible. Arrangements to reasonably
accommodate special needs, including handicap accessibility or interpreter, will be made upon
receiving 24-hour advance notice. If special accommodation is needed, please contact the
Commissioners’ office, Shelton (360) 427-9670, Belfair (360) 275-4467, or Elma (360) 482-
5269, ext 419.
Dated this day of , 2025
BOARD OF COUNTY COMMISSIONERS
MASON COUNTY, WASHINGTON
_____________________________________
McKenzie Smith, Clerk of the Board
2019 CDBG General Purpose Grant Application Handbook 1 March 2019
Summary of Eligible Activities
Public Facilities – Activities to design, construct, or reconstruct water and sewer systems, flood
and drainage facilities, solid waste disposal facilities, streets and sidewalks, and other public
facilities.
Special assessments for low- and moderate-income homeowners are eligible if the
improvements meet CDBG requirements, such as Labor Standards and Environmental Review.
For purposes of the CDBG program, "special assessment" is defined as the recovery of the
capital costs of a completed public improvement through:
1) a fee or charge levied or filed as a lien against a parcel of real estate as a direct result of a
benefit derived from the installation of a public improvement; or
2) a one-time charge made as a condition of access to the improved public system.
Low- and moderate-income property owners cannot be assessed or charged a fee to recover
the capital costs of any CDBG-funded public facility.
Community Facilities – Acquisition, design, construction, or reconstruction of community
facilities to serve lower income communities or lower income youth, elderly, or other lower
income groups with special needs. This includes shelters and transitional housing facilities. It
also includes acquisition, design, construction, or rehabilitation of fire protection facilities, and
purchase of fire protection equipment. Community facility projects must provide the intended
benefit for at least 10 years.
Economic Development – Construction or reconstruction of public infrastructure or facilities in
support of private for-profit entities when the project will create or retain full-time equivalent
(FTE), permanent jobs primarily for low- and moderate-income persons. Local microenterprise
assistance programs offering direct loans and technical assistance/training to commercial
enterprises with 5 or fewer employees, when at least one is the enterprise owner. Downtown
revitalization activities, including infrastructure improvements, façade rehabilitation, and
correction of code violations. Capitalizing a local economic development revolving loan fund for
eligible private for-profit entities to create or retain FTE permanent jobs primarily for low- and
moderate-income persons, or when the business provides essential services to residents of a
low- and moderate-income residential area. Limited assistance to private for-profit entities such
as loans, loan guarantees, interest supplements, and interim financing/float loans to create or
retain FTE, permanent jobs primarily for low- and moderate-income persons. The need for
public funds to benefit private for-profit entities must clearly balance the extent of public benefit
received.
Housing Rehabilitation – Activities to rehabilitate public or privately-owned, single- or multi-
family housing units, commercial buildings and other non-residential structures. Substantial
housing rehabilitation, lead-based paint mitigation, minor home repairs, energy conservation
improvements and removal of architectural barriers are eligible rehabilitation activities. Also
eligible is the cost of connecting residential structures to available water and sewer lines.
Rehabilitation assistance may be provided in the form of grants, loans, loan guarantees or
interest supplements. Housing rehabilitation grants are limited to $500,000 each. CDBG funds
available for general administration and housing rehabilitation administration costs are generally
limited to 25 percent of the CDBG award.
Comprehensive - A comprehensive project includes activities listed in at least two of the other
categories. For example, neighborhood revitalization by improving streets, sewer, water, and
housing rehabilitation, is considered comprehensive. These activities must be related and
coordinated to achieve more results than would be possible when addressed individually.
2 March 2019
Other Eligible Activities - The following activities are eligible, and depending on the context,
may qualify as elements of any of the above project categories:
Local Match - For the non-federal share required by other federal or state grant programs
used to support CDBG-eligible activities.
Relocation - Relocation payments and assistance to permanently or temporarily displaced
individuals, families, or businesses. All CDBG proposals that may cause displacement must
include relocation assistance in the project plan and budget.
TITLE 1 OF THE HOUSING AND COMMUNITY DEVELOPMENT ACT OF 1974
This Act is the congressionally adopted statute from which most of the CDBG Program
regulations are developed. Section 105(a) identifies eligible activities and is reproduced, in its
entirety, below:
Eligible Activities - Section 105 (a) Activities assisted under this title may include
only:
(1) the acquisition of real property (including air rights, water rights, and other interests therein)
which is (A) blighted, deteriorated, deteriorating, undeveloped, or inappropriately developed
from the standpoint of sound community development and growth; (B) appropriate for
rehabilitation or conservation activities; (C) appropriate for the preservation or restoration of
historical sites, the beautification of urban land, the conservation of open spaces, natural
resources, and scenic areas, the provision of recreational opportunities, or the guidance of
urban development; (D) to be used for the provision of public works, facilities, and
improvements eligible for assistance under this title; or (E) to be used for other public purposes.
(2) the acquisition, construction, reconstruction, or installation (including design features and
improvements with respect to such construction, reconstruction, or installation that promote
energy efficiency) of public works, facilities (except for buildings for the general conduct of
government), and site or other improvements.
(3) code enforcement in deteriorated or deteriorating areas in which such enforcement, together
with public or private improvements or services to be provided, may be expected to arrest the
decline of the area.
(4) clearance, demolition, removal, and rehabilitation (including rehabilitation which promotes
energy efficiency) of buildings and improvements (including interim assistance, and financing
public or private acquisition for rehabilitation, and rehabilitation of privately owned properties
and including the renovation of closed school buildings).
(5) special projects directed to the removal of material and architectural barriers which restrict
the mobility and accessibility of elderly and handicapped persons.
(6) payments to housing owners for losses of rental income incurred in holding for temporary
periods housing units to be utilized for the relocation of individuals and families displaced by
activities under this title.
(7) disposition (through sale, lease, donation or otherwise) of any real property acquired
pursuant to this title or its retention for public purposes.
3 March 2019
(8) provisions of public services, including but not limited to those concerned with employment,
crime prevention, child care, health, drug abuse, education, energy conservation, welfare or
recreation needs, if such services have not been provided by the unit of general local
government (through funds raised by the said unit, or received by such unit from the state in
which it is located) during any part of the twelve-month period immediately preceding the date of
submission of the statement with respect to which funds are to be made available under this
title, and which are to be used for such services, unless the Secretary finds that the
discontinuation of such services was the result of events not within the control of the unit of
general local government, except that not more than 15 percent of the amount of any assistance
to a unit of general local government under this title may be used for activities under this
paragraph unless such unit of general local government used more than 15 percent of the
assistance received under this title for fiscal year 1982 or fiscal year 1983 for such activities
(excluding any assistance received pursuant to Public Law 98-8), in which case such unit of
general local government may use not more than the percentage or amount of such assistance
used for such activities for such fiscal year, whichever method of calculation yields the higher
amount.
(9) payment of the non-federal share required in connection with a federal grant-in-aid program
undertaken as part of activities assisted under this title.
(10) payment of the cost of completing a project funded under Title I of the Housing Act of 1949.
(11) relocation payments and assistance for displaced individuals, families, businesses,
organizations, and farm operations, when determined by the grantee to be appropriate.
(12) activities necessary (A) to develop a comprehensive community development plan, and (B)
to develop a policy-planning-management capacity so that the recipient of assistance under this
title may more rationally and effectively (i) determine its needs, (ii) set long-term goals and
short-term objectives, (iii) devise programs and activities to meet these goals and objectives, (iv)
evaluate the progress of such programs in accomplishing these goals and objectives, and (v)
carry out management, coordination, and monitoring of activities necessary for effective
planning implementation.
(13) payment of reasonable administrative costs related to establishing and administering
federally approved enterprise zones and payment of reasonable administrative costs and
carrying charges related to the planning and execution of community development and housing
activities, including the provision of information and resources to residents of areas in which
community development and housing activities are to be concentrated with respect to the
planning and execution of such activities, and including the carrying out of activities as
described in section 701(e) of the Housing Act of 1954 on the date prior to the date of
enactment of the Housing and Community Development Amendments of 1981.
(14) provision of assistance including loans (both interim and long term) and grants for activities
which are carried out by public or private nonprofit entities, including (A) acquisition of real
property. (B) acquisition, construction, reconstruction, rehabilitation, or installation of (i) public
facilities (except for buildings for the general conduct of government), site improvements, and
utilities, and (ii) commercial or industrial buildings or structures and other commercial or
industrial real property improvements; and (iii) planning.
(15) assistance to neighborhood-based nonprofit organizations, local development corporation,
nonprofit organizations serving the development needs of the communities or non-entitlement
areas, or entities organized under section 301(d) of the Small Business Investment Act of 1958
to carry out a neighborhood revitalization or community economic development or energy
conservation project in furtherance of the objectives of Section 101(c), and assistance to
4 March 2019
neighborhood-based nonprofit organizations, for the purpose of assisting, as part of
neighborhood revitalization or other community development, the development of shared
housing opportunities (other than by construction of new facilities) in which elderly f amilies (as
defined in Section 3(b)(3) of the United States Housing Act of 1937) benefit as a result of living
in a dwelling in which the facilities are shared with others in a manner that effectively and
efficiently meets the housing needs of the residents and thereby reduces their cost of housing.
(16) activities necessary to the development of energy use strategies related to recipient's
development goals, to assure that those goals are achieved with maximum energy efficiency,
including items such as:
(A) an analysis of the manner in, and the extent to which energy conservation objectives will
be integrated into local government operation, purchasing and service delivery, capital
improvements budgeting, waste management, district heating and cooling, land use
planning and zoning, and traffic control, parking, and public transportation functions.
(B) a statement of the action the recipient will take to foster energy conservation and the use
of renewable energy resources in private sector, including the enactment and enforcement
of local codes and ordinances to encourage or mandate energy conservation or use of
renewable energy resources, financial and other assistance to be provided (principally for
the benefit of low- and moderate-income persons) to make energy conserving
improvements to residential structures, and any other proposed energy conservation
activities.
(17) provisions of assistance to private, for-profit entities, when the assistance is necessary or
appropriate to carry out an economic development project.
(18) the rehabilitation or development of housing assisted under Section 17 of the United States
Housing Act of 1937.
(19) provision of assistance to facilitate substantial reconstruction of housing owned and
occupied by low-income persons (A) where the need for reconstruction was not determinable
until after rehabilitation under this section had already commenced, or (B) where the
reconstruction is part of a neighborhood rehabilitation effort and the grantee (i) determines the
housing is not suitable for rehabilitation, and (ii) demonstrates to the satisfaction of the
Secretary that the cost of substantial reconstruction is significantly less than the cost of new
construction and less than the fair market value of the property after substantial reconstruction.
(20) provision of technical assistance to public or nonprofit entities to increase the capacity of
such entities to carry out eligible neighborhood revitalization or economic development
activities, which assistance shall not be considered a planning cost as defined paragraph (12) or
administrative cost as defined in paragraph (13).
(21) housing services, such as housing counseling, energy auditing, preparation of work
specification, loan processing, inspections, tenant selection, management of tenant-based
rental assistance, and other services related to assisting owners, tenants, contractors, and other
entities, participating or seeking to participate in housing activities authorized under this section,
or under Title II of the Cranston-Gonzalez National Affordable Housing Act, except that activities
under this paragraph shall be subject to any limitation on administrative expenses imposed by
any law.
(22) provision of assistance by recipients under this title to institutions of higher education
having a demonstrated capacity to carry out eligible activities under this subsection for carrying
out such activities.
5 March 2019
(23) provision of assistance to public and private organizations, agencies, and other entities
(including nonprofit and for-profit entities) to enable such entities to facilitate economic
development by:
(A) providing credit (including providing direct loans and loan guarantees, establishing peer
lending programs) for the establishment, stabilization, and expansion of microenterprises.
(B) providing technical assistance, advice, and business support services (including
assistance, advice, and support relating to developing business plans, securing funding,
conducting marketing, and otherwise engaging in microenterprise activities) to owners of
microenterprises and persons developing microenterprises.
(C) providing general support (such as peer support programs and counseling) to owners of
microenterprises and persons developing microenterprises.
(24) activities necessary to make essential repairs and to pay operating expenses necessary to
maintain the habitability of housing units acquired through tax foreclosure proceedings in order
to prevent abandonment and deterioration of such housing in primarily low-income
neighborhoods.
(25) provision of direct assistance to facilitate and expand home ownership among persons of
low-income (except that such assistance shall not be considered a public service for purpose of
paragraph (8)) by using such assistance to:
(A) subsidize interest rates and mortgage principal amounts for low-income home buyers.
(B) finance the acquisition by low-income home buyers of housing that is occupied by the
home buyers.
(C) acquire guarantees for mortgage financing obtained by low-income home buyers from
private lenders (except that amounts received under this title may not be used under this
subparagraph to directly guarantee such mortgage financing and grantees under this title
may not directly provide such guarantees).
(D) provide up to 50 percent of any down payment required from low-income home buyer.
(E) pay reasonable closing costs (normally associated with the purchase of a home)
incurred by low-income home buyer.
(b) Upon the request of the recipient of assistance under this title, the Secretary may agree
to perform administrative services on a reimbursable basis on behalf of such recipient in
connection with loans or grants for the rehabilitation of properties as authorized under
subsection (a)(4).
(c)(1) In any case in which an assisted activity described in paragraph (14) or (17) of
subsection (a) is identified as principally benefiting persons of low-income, such activity
shall:
(A) be carried out in a neighborhood consisting predominately of person of low-income and
provide services for such person.
(B) involve facilities designed for use predominately by person of low-income.
(C) involve employment of persons, a majority of whom are persons of low-income.
6 March 2019
(2)(A) In any case in which an assisted activity described in subsection (a) is designed to
serve an area generally and is clearly designed to meet identified needs of persons of low-
income in such area, such activity shall be considered to principally benefit persons of low
income if (i) not less than 51 percent of the residents of such area are persons of low-
income; (ii) in any metropolitan city or urban county, the area served by such activity is
within the highest quartile of all areas within the jurisdiction of such city or county in terms of
the degree of concentration of persons of low-income; or (iii) the assistance for such activity
is limited to paying assessments (including any charge made as a condition of obtaining
access) levied against properties owned and occupied by persons of low-income to recover
the capital cost for a public improvement.
(B) The requirements of subparagraph (A) do not prevent the use of assistance under this
title for the development, establishment, and operation for not to exceed 2 years after its
establishment of a uniform emergency telephone number system if the Secretary
determines that.
(i) such system will contribute substantially to the safety of the residents of the area served
by such system.
(ii) not less than 51 percent of the use of the system will be by persons of low-income.
(iii) other federal funds received by the grantee are not available for the development,
establishment, and operation of such system due to the insufficiency of the amount of such
funds, the restrictions on the use of such funds, or the prior commitment of such funds for
other purposes by the grantee. The percentage of the cost of the development,
establishment, and operation of such a system that may be paid from assistance under this
title and that is considered to benefit low-income persons is the percentage of the population
to be served that is made up of persons of low-income.
(3) Any assisted activity under this title that involves the acquisition or rehabilitation of
property to provide housing shall be considered to benefit persons of low-income only to the
extent such housing will, upon completion, be occupied by such persons.
Ineligible Activities
Although ineligible activities are not specifically identified in the Act, the Code of Federal
Regulations (CFR's), developed from the Act, provide guidance. According to 24 CFR
570.207, the general rule is that any activity that is not authorized under the provisions of
570.201 - 570.206 of this Subpart is ineligible to be carried out with CDBG funds. This
section identifies three specific activities that are ineligible and provides guidance thought to
be necessary in determining the eligibility of several other activities frequently associated
with housing and community development.
(A) the following activities may not be carried out using CDBG funds:
(1) Buildings or portions thereof used predominantly for the general conduct of government
cannot be assisted with CDBG funds. Such buildings include, but are not limited to: city
halls and other headquarters of government where governing body of the recipient meets
regularly, courthouses, and other state or local government office buildings. This does not
exclude, however, the removal of architectural barriers under Subpart 570.201(k) and
historic preservation under 570.202(d) involving any such building. Also, where acquisition
of real property includes an existing improvement which is to be utilized in the provision of a
building or facility for the general conduct of government, the portion of the acquisition cost
7 March 2019
attributable to the land is eligible provided such acquisition meets a national objective,
(570.208).
(2) General government expenses. Except as otherwise specifically authorized in this
Subpart or under 2 CFR 200, expenses required to carry out the regular responsibilities of
the unit of general local government are not eligible for assistance under this Part.
(3) Political activities. CDBG funds shall not be used to finance the use of facilities or
equipment for political purposes or to engage in other partisan political activities, such as
candidate forums, voter transportation, or voter registration. However, a facility originally
financed in whole or in part with CDBG funds may be used on an incidental basis to hold
political meetings, candidate forums, or voter registration campaigns, provided that all
parties and organizations have access to the facility on an equal basis, and are assessed
equal rent or use charges, if any.
(B) The following activities may not be carried out with CDBG funds unless authorized under
provisions of 570.203 or as otherwise specifically noted herein, or when carried out by a
subrecipient under the provisions of 570.204.
(1) Purchase of equipment. The purchase of equipment with CDBG funds is generally
ineligible.
(i) Construction equipment. The purchase of construction equipment is ineligible, but
compensation for the use of such equipment through leasing, depreciation, or use
allowances pursuant to 200 as applicable for an otherwise eligible activity is an eligible use
of CDBG funds. However, the purchase of construction equipment for use as part of a solid
waste disposal facility is eligible under Subpart 570.201(c).
(ii) Fire protection equipment. Fire protection equipment is considered for this purpose to be
an integral part of a fire protection facility and thus, purchase of such equipment would be
eligible under 570.201(c).
(iii) Furnishings and personal property. The purchase of equipment, fixtures, motor vehicles,
furnishings, or other property which is not an integral structural fixture is generally ineligible.
CDBG funds may be used, however, to purchase, or to pay depreciation or use allowances
(in accordance with 2 CFR 200, as applicable), for such items when necessary for use by a
recipient or its subrecipients in the administration of activities assisted with CDBG funds, or
when eligible as firefighting equipment, or as a public service pursuant to Subpart
570.201(e).
(2) Operating and maintenance expenses. The general rule is that any expense associated
with repairing, operating or maintaining public facilities and services is ineligible. Specific
exceptions to this general rule are operating and maintenance expenses associated with
public service activities, interim assistance and office space for program staff employed in
carrying out the CDBG program. For example, where a public service is being assisted with
CDBG funds, the cost of operating and maintaining that portion of the facility in which the
service is located is eligible as part of the public service. Examples of ineligible operating
and maintenance expenses are:
(i) Maintenance and repair of streets, parks, playgrounds, water and sewer facilities,
neighborhood facilities, senior centers, centers for the handicapped, parking and similar
public facilities. Examples of maintenance and repair activities for which CDBG funds may
not be used include the filling of pot holes in streets, repairing cracks in sidewalks, the
mowing of recreational areas, and the replacement of expended street light bulbs.
8 March 2019
(ii) Payment of salaries for staff, utility costs and similar expenses necessary for the
operation of public works and facilities.
(3) New housing construction. Assistance may not be used for the construction of new
permanent residential structures or for any program to subsidize or finance such new
construction, except:
(i) As provided under the last resort housing provisions set forth in 49 CFR Part 24.
(ii) As authorized under 570.201(m).
(iii) When carried out by a subrecipient pursuant to 570.204(a).
February 2022
We strengthen communities
RURAL COMMUNITY GRANTS FOR ACTIVITIES THAT BENEFIT LOW-AND MODERATE-INCOME PERSONS
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)
General Purpose Grants - $11,500,000
For planning or construction of public infrastructure, community
facilities, affordable housing, and economic development projects.
Competitive. Maximum grant up to $1,000,000 based on project
type. Application materials available in March and due in June.
Public Services Grants - $1,500,000
For 17 counties and community action agencies to fund services for
lower income persons. Allocated by a formula based on population
and poverty. Application materials available in February and due in
April.
National Objectives
Funded by the US Department of Housing & Urban Development,
CDBG activities must meet one of these national objectives:
• Principally benefits low-and moderate-income (LMI) persons
• Aids in the prevention or elimination of slums or blight
• Addresses imminent threat to public health or safety
Funding is contingent on HUD approval of the state CDBG Action
Plan.
ELIGIBLE APPLICANTS:
Washington State cities/towns
with less than 50,000 in
population and not participating
in a CDBG entitlement urban
county consortium; and counties
with less than 200,000 in
population. A complete list is on
Commerce's CDBG webpage.
Other public and non-profit
entities and Indian tribes are not
eligible to apply directly for state
CDBG funding, but may be a
partner in projects and
subrecipient of funding with an
eligible city/town or county.
Jon Galow
PROGRAM MANAGER
Local Government Division
jon.galow@commerce.wa.gov
Phone: 509.847.5021
www.commerce.wa.gov/CDBG
COMMUNITY DEVELOPMENT
BLOCK GRANT (CDBG)
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No. 8.14
From: Jennifer Beierle Ext: 532
Department: Central Services Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): 5/19/2025 Agenda Date(s): 5/27/2025
Internal Review: ☒ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other
(This is the responsibility of the requesting Department)
Item:
Requests for supplemental appropriations and amendments to the 2025 budget
Background/Executive Summary:
Requests for supplemental appropriations and amendments to the 2025 budget are attached.
Budget Impact (amount, funding source, budget amendment, etc.):
See Attached
Public Outreach:
RCW 36.40.100 requires the Board to publish notice in the official county newspaper for two consecutive
weeks prior to the budget hearing.
Requested Action:
Request to set a public hearing for June 24, 2025, at 9:15 a.m. to consider and approve supplemental
budget requests and budget transfers to the 2025 budget.
Attachment(s):
Draft Resolution for Budget Supplemental Appropriations and Amendment Requests and
Proposed 2025 Budget Amendment #1 Detail and Detailed Budget Entries
RESOLUTION NO.
2025 BUDGET
BUDGET SUPPLEMENTAL APPROPRIATIONS AND AMENDMENT REQUESTS - NOTICE OF HEARING
WHEREAS, by reason of conditions which could not be reasonably foreseen at the time of making the budget
for the year 2025, it is necessary to make provisions for supplemental appropriations and amendments to the budget
as required by RCW 36.40.100, and RCW 36.40.195; and
WHEREAS, the revenue and expenditure adjustments to County funds, as listed in Attachments A & B to this
Resolution, are required in order to incorporate into the budget the revenues and expenditures now identified, which
were not known at the time of original budget adoption; and
WHEREAS, the net total of adjustments to 2025 authorized expenditure appropriations in the General Fund is
an increase of $152,685; and
WHEREAS, the net total of adjustments to 2025 authorized expenditure appropriations in funds other than
the General Fund is a decrease of $29,707; and
THEREFORE, BE IT RESOLVED BY THE Board of Mason County Commissioners:
That the 24th day of June, 2025 at the hour of 9:15 a.m., in the Mason County Commissioners Chambers in
Courthouse Building I, 411 North 5th Street, Shelton, Washington, is hereby fixed as the time and place for a public
hearing upon the matter of Budget Amendment Requests to the 2025 Budget as provided in Attachments A & B to
this Resolution.
Contact person: Jennifer Beierle, Budget Manager, (360) 427-9670 ext. 532, jb@masoncountywa.gov
The Clerk of the Board is hereby authorized, empowered, and directed to cause notice of such hearing to be published
as provided by law.
DATED this 27st day of May, 2025
ATTEST:
____________________________
McKenzie Smith, Clerk of the
Board
APPROVED AS TO FORM:
____________________________
Tim Whitehead, Chief DPA
CC: Auditor – Financial Services
Publish 2x 6/5 & 6/12 bill to
Commissioners,
411 North 5th Street, Shelton
BOARD OF COUNTY COMMISSIONERS
MASON COUNTY, WASHINGTON
_________________________________
Sharon Trask, Chair
_________________________________
Pat Tarzwell, Vice Chair
_________________________________
Randy Neatherlin, Commissioner
ATTACHMENT A TO RESOLUTION NO. _________ 2025 BUDGET AMENDMENT #1
DETAIL
LINE
FUND
NO.FUND NAME DEPARTMENT
2025
REVENUE
CHANGE
2025
EXPENDITURE
CHANGE DESCRIPTION
1 ALL ALL FUNDS
CHANGE BUDGETED BFB TO ACTUAL CASH
AMOUNTS AT 1/1/2025
2 001
GENERAL FUND AUDITOR 3,000
FINANCIAL SERVICES WARRANT STOCK & TAX
FORMS
3 001
GENERAL FUND
EMERGENCY
MANAGEMENT 14,500 14,500 INC TO SHSP GRANT AGREEMENT
4 001
GENERAL FUND PARKS & TRAILS 99,525 FEASIBILITY STUDY FOR MASON LAKE PARK
5 001
GENERAL FUND SHERIFF 35,660
JAIL BODY SCANNER WARRANTY $15,500 & JAIL
VIDEO STORAGE $20,160
6 103
SALES & USE TAX
FUND 22,200
CITY OF SHELTON AWARD EARNED & PAID BY
CITY IN 2024 & REIMBURSED BY COUNTY IN 2025
PER CONTRACT
7 105
COUNTY ROAD 1,000,000
MOVE NEW ROAD PROJECT FUNDS TO MATLOCK
EXPANDED PROJECT AS BRIEFED 3/31/25
8 142
NARCOTICS
INVESTIGATION (7,510)
CHANGE BUDGETED BFB TO ACTUAL CASH
AMOUNTS AT 1/1/2025
9 155
AMERICAN RESCUE
PLAN ACT (1,357,819)
CHANGE BUDGETED BFB TO ACTUAL CASH
AMOUNTS AT 1/1/2025
10 160
LAW LIBRARY 1,416
CHANGE BUDGETED BFB TO ACTUAL CASH
AMOUNTS AT 1/1/2025
11 180
TREASURER'S O&M 53,274
CHANGE BUDGETED BFB TO ACTUAL CASH
AMOUNTS AT 1/1/2025
12 190
VETERANS
ASSISTANCE 41,622
CHANGE BUDGETED BFB TO ACTUAL CASH
AMOUNTS AT 1/1/2025
13 194
MASON LAKE
MANAGEMENT 70,927
CHANGE BUDGETED BFB TO ACTUAL CASH
AMOUNTS AT 1/1/2025
14 195
SPENCER LAKE
MANAGEMENT (7,189)
CHANGE BUDGETED BFB TO ACTUAL CASH
AMOUNTS AT 1/1/2025
15 199
ISLAND LAKE
MANAGEMENT 1,381
CHANGE BUDGETED BFB TO ACTUAL CASH
AMOUNTS AT 1/1/2025
16 403
NORTH BAY SEWER
UTILITY (192,500) (192,500)
"ROCHESTER" NBCI GRANT REALLOCATED TO
BEARDS COVE LARSON PROJECT
17 412 192,500 192,500
"ROCHESTER" NBCI GRANT REALLOCATED TO
BEARDS COVE LARSON PROJECT
18 413
BELFAIR SEWER 120,000
REALLOCATE OPERATOR SALARIES TO BELFAIR
SEWER
19 502
UNEMPLOYMENT 85,265
CHANGE BUDGETED BFB TO ACTUAL CASH
AMOUNTS AT 1/1/2025
GENERAL FUND TOTAL 14,500 152,685
OTHER FUNDS TOTAL 53,274 (29,707)
ALL FUNDS GRAND TOTAL 67,774 122,978
Page 1 of 1
ATTACHMENT B TO RESOLUTION NO. _________ 2025 BUDGET AMENDMENT #1 DETAILED BUDGET ENTRIES
LINE
FROM
A ACCOUNT TYPE I/D REVENUE EXPENDITURE
FUND
BALANCE
CHANGE
PROPOSED
BUDGETED FB
TOTAL DESCRIPTION
1 001.000000.000.000.308.41.309999.0000.00. 7 I 979,443 12,229,352 BEG FUND-OPERATING
1 001.000000.320.000.508.41.509999.0000.00. 7 I 979,443 7,291,956 END FUND-OPERATING
1 001.000000.000.000.308.91.300000.0000.00. 7 D 716,334 6,733,757 BEG FUND UNASSIGNED
1 001.000000.320.000.508.91.500000.0000.00. 7 D 716,334 716,334 END FUND UNASSIGNED
1 103.000000.000.000.308.31.300000.0000.00. 7 I 128,847 2,809,270 BEG FUND RESTRICTED
1 103.000000.000.000.508.31.500000.0000.00. 7 I 128,847 3,381,127 END FUND RESTRICTED
1 103.000000.000.000.308.31.309999.0000.00. 7 I 11,489 181,066 BEG FUND-OPERATING
1 103.000000.000.000.508.31.509999.0000.00. 7 I 11,489 181,066 END FUND-OPERATING
1 104.000000.000.000.308.31.300000.0000.00. 7 I 22,818 508,466 BEG FUND RESTRICTED
1 104.000000.000.000.508.31.500000.0000.00. 7 I 22,818 472,055 END FUND RESTRICTED
1 105.000000.000.000.308.31.300000.0000.00. 7 I 598,471 3,070,035 BEG FUND RESTRICTED
1 105.000000.000.000.508.31.500000.0000.00. 7 I 598,471 598,471 END FUND RESTRICTED
1 105.000000.000.000.308.31.309999.0000.00. 7 I 158,081 4,753,895 BEG FUND-OPERATING
1 105.000000.000.000.508.31.509999.0000.00. 7 I 158,081 3,774,273 END FUND-OPERATING
1 106.000000.000.000.308.31.300000.0000.00. 7 I 1,360 331,360 BEG FUND RESTRICTED
1 106.000000.000.000.508.31.500000.0000.00. 7 I 1,360 344,414 END FUND RESTRICTED
1 109.000000.000.000.308.31.300000.0000.00. 7 D 78,237 163,265 BEG FUND RESTRICTED
1 109.000000.000.000.508.31.500000.0000.00. 7 D 78,237 151,424 END FUND RESTRICTED
1 110.000000.000.000.308.31.300000.0000.00. 7 I 54,333 170,323 BEG FUND RESTRICTED
1 110.000000.000.000.508.31.500000.0000.00. 7 I 54,333 115,616 END FUND RESTRICTED
1 114.000000.000.000.308.31.300000.0000.00. 7 I 307 307 BEG FUND RESTRICTED
1 114.000000.000.000.508.31.500000.0000.00. 7 I 307 307 END FUND RESTRICTED
1 117.000000.000.103.308.31.300000.0000.00. 7 I 706,848 1,323,208 BEG FUND RESTRICTED
1 117.000000.000.103.508.31.500000.0000.00. 7 I 706,848 1,430,869 END FUND RESTRICTED
1 118.000000.000.000.308.31.300000.0000.00. 7 D 707 305,793 BEG FUND RESTRICTED
1 118.000000.000.000.508.31.500000.0000.00. 7 D 707 266,992 END FUND RESTRICTED
1 120.000000.000.000.308.31.300000.0000.00. 7 I 3,803 83,803 BEG FUND RESTRICTED
1 120.000000.000.000.508.31.500000.0000.00. 7 I 3,803 3,803 END FUND RESTRICTED
1 134.000000.000.000.308.31.300000.0000.00. 7 I 11,102 46,102 BEG FUND RESTRICTED
1 134.000000.000.000.508.31.500000.0000.00. 7 I 11,102 11,102 END FUND RESTRICTED
1 135.000000.000.000.308.31.300000.0000.00. 7 I 956 115,199 BEG FUND RESTRICTED
1 135.000000.000.000.508.31.500000.0000.00. 7 I 956 64,274 END FUND RESTRICTED
1 141.000000.000.000.308.31.300000.0000.00. 7 I 9,963 59,963 BEG FUND RESTRICTED
1 141.000000.000.000.508.31.500000.0000.00. 7 I 9,963 60,396 END FUND RESTRICTED
1 142.000000.000.000.308.31.300000.0000.00. 7 D 816 99,184 BEG FUND RESTRICTED
1 142.000000.000.000.508.31.500000.0000.00. 7 D 816 - END FUND RESTRICTED
1 142.000000.000.000.308.31.300000.0000.00. 1 D 7,510 91,674 BEG FUND RESTRICTED
8 142.000000.000.000.521.80.549000.0000.00. 1 D 7,510 MISC SERVICES
1 145.000000.000.000.308.31.300000.0000.00. 7 I 74,690 154,690 BEG FUND RESTRICTED
1 145.000000.000.000.508.31.500000.0000.00. 7 I 74,690 152,336 ENDING FUND-RESTRICTED
1 150.000000.000.000.308.31.300000.0000.00. 7 I 3,136,849 4,736,849 BEG FUND RESTRICTED
1 150.000000.000.000.508.31.500000.0000.00. 7 I 3,136,849 4,725,735 END FUND RESTRICTED
1 155.000000.000.000.308.31.300000.0000.00. 7 D 1,357,819 642,181 BEG FUND RESTRICTED
9 155.000000.000.000.594.18.564000.0000.00. 7 D 1,357,819 CAPITAL EQUIPMENT
1 160.000000.000.000.308.31.300000.0000.00. 7 I 1,416 16,191 BEG FUND RESTRICTED
10 160.000000.000.000.572.20.549020.0000.00. 7 I 1,416 ONLINE SUBSCRIPTION
1 163.000000.000.000.308.31.300000.0000.00. 7 I 235,055 2,435,055 BEG FUND RESTRICTED
1 163.000000.000.000.508.31.500000.0000.00. 7 I 235,055 2,241,589 END FUND RESTRICTED
1 164.000000.150.000.308.31.300000.0000.00. 7 D 536,221 2,406,392 BEG FUND RESTRICTED
1 164.000000.150.000.508.31.500000.0000.00. 7 D 536,221 2,277,529 END FUND RESTRICTED
1 180.000000.000.000.308.31.300000.0000.00. 7 D 53,274 146,726 BEG FUND RESTRICTED
11 180.000000.000.000.341.42.301000.0000.00. 7 I 53,274 TREAS.FEES-FORECLOSURE COSTS
1 190.000000.000.000.308.31.300000.0000.00. 1 I 41,622 311,622 BEG FUND RESTRICTED
12 190.000000.000.000.565.20.549010.0000.00. 1 I 41,622 VETERANS LOANS/ASSISTANCE
1 194.000000.000.000.308.41.300000.0000.00. 7 I 70,927 130,927 BEG FUND COMMITTED
13 194.000000.000.000.553.60.541010.0000.00. 7 I 70,927 PROFESSIONAL SERVICES
1 195.000000.000.000.308.41.300000.0000.00. 7 D 7,189 5,811 BEG FUND COMMITTED
14 195.000000.000.000.553.60.541010.0000.00. 7 D 7,189 PROFESSIONAL SERVICES
1 199.000000.000.000.308.41.300000.0000.00. 7 I 1,381 13,381 BEG FUND COMMITTED
Page 1 of 2
ATTACHMENT B TO RESOLUTION NO. _________ 2025 BUDGET AMENDMENT #1 DETAILED BUDGET ENTRIES
LINE
FROM
A ACCOUNT TYPE I/D REVENUE EXPENDITURE
FUND
BALANCE
CHANGE
PROPOSED
BUDGETED FB
TOTAL DESCRIPTION
15 199.000000.000.000.553.60.541010.0000.00. 7 I 1,381 PROFESSIONAL SERVICES
1 350.000000.000.000.308.31.300000.0000.00. 7 I 479,563 2,929,563 BEG FUND RESTRICTED
1 350.000000.000.000.508.31.500000.0000.00. 7 I 479,563 485,246 END FUND RESTRICTED
1 351.000000.000.000.308.31.300000.0000.00. 7 I 481,011 4,381,011 BEG FUND RESTRICTED
1 351.000000.000.000.508.31.500000.0000.00. 7 I 481,011 3,129,195 END FUND RESTRICTED
1 402.000000.000.000.308.41.300000.0000.00. 7 I 742,231 4,910,747 BEG FUND COMMITTED
1 402.000000.000.000.508.41.500000.0000.00. 7 I 742,231 4,272,183 END FUND COMMITTED
1 403.000000.000.000.308.41.300000.0000.00. 7 I 1,269,459 3,618,884 BEG FUND COMMITTED
1 403.000000.000.000.508.41.500000.0000.00. 7 I 1,269,459 3,394,897 END FUND COMMITTED
1 411.000000.000.000.308.41.300000.0000.00. 7 I 63,080 80,892 BEG FUND COMMITTED
1 411.000000.000.000.508.41.500000.0000.00. 7 I 63,080 141,826 END FUND COMMITTED
1 412.000000.000.000.308.41.300000.0000.00. 7 I 121,487 1,086,640 BEG FUND COMMITTED
1 412.000000.000.000.508.41.500000.0000.00. 7 I 121,487 936,129 END FUND COMMITTED
1 413.000000.000.000.308.41.300000.0000.00. 7 I 455,687 4,728,272 BEG FUND COMMITTED
1 413.000000.000.000.508.41.500000.0000.00. 7 I 455,687 3,128,004 END FUND COMMITTED
1 428.000000.000.000.308.41.300000.0000.00. 7 I 5,518 442,471 BEG FUND COMMITTED
1 428.000000.000.000.508.41.500000.0000.00. 7 I 5,518 436,953 END FUND COMMITTED
1 500.000000.000.000.308.41.300000.0000.00. 7 I 161,936 491,936 BEG FUND COMMITTED
1 500.000000.000.000.508.41.500000.0000.00. 7 I 161,936 231,988 END FUND COMMITTED
1 501.000000.000.000.308.41.300000.0000.00. 7 I 991,616 5,804,470 BEG FUND COMMITTED
1 501.000000.000.000.508.41.500000.0000.00. 7 I 991,616 5,080,361 END FUND COMMITTED
1 501.000000.000.000.308.41.309999.0000.00. 7 D 15,913 489,704 BEG FUND COMMITTED
1 501.000000.000.000.508.41.509999.0000.00. 7 D 15,913 489,704 END FUND COMMITTED
1 502.000000.000.000.308.41.300000.0000.00. 7 I 85,265 285,265 BEG FUND COMMITTED
19 502.000000.000.000.517.78.520060.0000.00. 7 I 85,265 UNEMPLOYMENT PAYMENTS TO DES
2 001.000000.030.031.514.23.549010.0000.00. 1 I 3,000 MISCELLANEOUS
2 001.000000.320.000.508.91.500000.0000.00. 1 D 3,000 713,334 END FUND UNASSIGNED
3 001.000000.050.000.333.97.306703.0000.00. 2 I 14,500 GRANT REVENUE
3 001.000000.050.000.525.10.535021.0000.00. 2 I 14,500 SHSP EQUIPMENT
4 001.000000.146.000.576.80.541010.0000.00. 1 I 99,525 PROFESSIONAL SERVICES
4 001.000000.320.000.508.91.500000.0000.00. 1 D 99,525 613,809 END FUND UNASSIGNED
5 001.000000.205.270.523.60.541050.0000.00. 1 I 35,660 PROFESSIONAL SERVICES
5 001.000000.320.000.508.91.500000.0000.00. 1 D 35,660 578,149 END FUND UNASSIGNED
6 103.000000.000.000.558.70.549000.0000.00. 1 I 22,200
6 103.000000.000.000.508.31.500000.0000.00. 1 D 22,200 3,358,927 END FUND RESTRICTED
7 105.000000.000.000.595.10.565000.0000.00. 1 I 1,000,000 CONSTRUCTION OF CAPITAL ASSETS
7 105.000000.000.000.508.31.500003.0000.00. 1 D 1,000,000 5,500,000 END FUND-NEW ROAD PRJ
16 403.000000.000.000.369.91.300000.0000.00. 2 D 192,500 MISCELLANEOUS-OTHER REVENUE
16 403.000000.000.000.594.35.562001.0000.00. 2 D 192,500 MINOR FACILITY IMPROVEMENTS
17 412.000000.000.000.369.91.300000.0000.00. 2 I 192,500 MISC OTHER REVENUE
17 412.000000.000.000.594.34.564020.0000.00. 2 I 192,500 HYDRANT REPLACEMENT
18 413.000000.000.000.535.84.510045.0000.00. 1 I 60,000 OPERATOR
18 413.000000.000.000.535.84.510046.0000.00. 1 I 15,000 OPERATOR
18 413.000000.000.000.535.84.510055.0000.00. 1 I 25,000 OPERATOR
18 413.000000.000.000.535.84.510015.0000.00. 1 I 20,000 OPERATOR
18 413.000000.000.000.508.41.500000.0000.00. 1 D 120,000 3,008,004 END FUND COMMITTED
General Fund Total: 14,500 152,685 124,924
Other Funds Total: 53,274 (29,707) 8,152,466
All Funds Grand Total: 67,774 122,978 8,277,390
Page 2 of 2
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No. 8.15
From: McKenzie Smith Ext: 589
Department: Central Services Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): May 5, 12, and 19, 2025 Agenda Date(s): May 27, 2025
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other
(This is the responsibility of the requesting Department)
Item:
Appoint Sandra Petrich and Roger Lewis to the Mason County Housing Authority Board
Background/Executive Summary:
The Housing Authority of Mason County, doing business as the Mason County Housing Authority, was
organized in 1972 and serves citizens with low income in Mason County.
Budget Impact (amount, funding source, budget amendment, etc.):
N/A
Public Outreach:
County website post, news release, and social media.
Requested Action:
Approval to appoint Sandra Petrich and Roger Lewis to the Mason County Housing Authority Board
(HA) for a five-year term expiring May 27, 2030.
Attachment(s):
Applications
Entry #: 26 - Housing Authority of Mason County Status: Submitted Submitted: 4/22/2025 4:13 PM
Advisory Board Name:
Housing Authority of Mason County
Name:
Sandra Lucille Petrich
Today's Date:
4/22/2025
Address
Voting Precinct:
Phone
(
Email
Community Service:
Mason Co League of Women's Voters
Employment:
Retired. Former Grocery Store Mgr for Whole Foods Market in
Portland/Hillsboro OR. Led a Staff of approx 200 employees in
a 48k sq ft facility. Responsible for all aspects of Retail
Operations and Human Resources.
What do you perceive is the role or purpose of this advisory board?
To ensure fairness in the admin of Housing Authority Policies in ways that help bolster adequate supply of affordable and low
income & special needs housing.
What interest or skills do you wish to offer this advisory board?
I have a 30-year history in Leadership, working with a diverse group of people to meet their needs in employment in ways that
fostered their growth and ability to support their families.
List any financial, professional, or voluntary affiliations that could create a potential conflict of interest:
None, I'm retired.
Required Training:
Participation is dependent on attending certain trainings such as the Open Public Meetings Act (OPMA)
and Public Records Act (PRA) trainings at no cost to you. Will you be able to attend such trainings?
Yes or No:
Yes
How much time can you commit to
this advisory board:
Weekly
Are you a U.S. citizen and
Mason County resident?
Yes
*For Civil Service applications ONLY, what
is your political party?
Democrat
4/23/25, 7:52 AM Advisory Board Application - Entries
https://www.cognitoforms.com/masoncounty2/advisoryboardapplication/entries/26 1/1
Received 04/23/2025Commissioners Randy Neatherlin,Sharon Trask and Pat Tarzwell.Mark Neary, McKenzie Smith,Shelly Bellisle.
Mason County
Agenda Request Form
To: Board ofMas_on County Commissioners Item No. 8.16
From: Lisa Frazier Ext: 484
Department: Treasurer Briefing: IZI
Action Agenda: IZI
Public Hearing: D
Special Meeting: D
Briefing Date(s): April 21, 2025 Agenda Date(s): April 29 th, 2025
Internal Review: D Finance IZI Human Resources D Legal □ IT □Risk
(This is the responsibility of the requesting Department)
Item: Reclassification of Job Descriptions in the Treasurer's Office
Background/Executive Summary:
D Other
In October of 2022, the treasurer submitted a request to Human Resources and AFSCME
Representatives for the reclassification of multiple positions within the Treasurer's Office with the
hopes that they could be incorporated in contract negotiations at the time. After almost two years
of delays, Human Resources, AFSCME Representatives and I have reached consensus. There are
two positions, I believe, that need to be at a higher range indicated in the attached.
Budget Impact (amount, funding source, budget amendment, etc.):
The treasu_rer intends to absorb the impact within the current year's approved budget. If a budget
amendment is necessary, the treasurer will request the least amount necessary before year end.
Current Expense approximately $21,363 -$29,446
Treasurers M&O approximately $8,259 -$8,661
There would be an impact to future year budgets.
Public Outreach:
None
Requested Action:
Approval of Treasurer's proposed reclassification and salary ranges with implementation June 1,
2025.
Attachment(s):
Letter, Cost Overview
1
MEMORANDUM OF UNDERSTANDING
Between
Mason County
And
AFSCME, Local 1504 of the WSCCCE
WHEREAS, Mason County (the Employer) and AFSCME (the Union) are parties to a collective bargaining
agreement (and collectively referred to as the Bargaining Parties).
WHEREAS, the Mason County Treasurer has submitted a formal request to review and reclassify certain
represented positions; and
WHEREAS, the County and the Union mutually recognize the importance of maintaining accurate and
appropriate job classifications and corresponding pay ranges; and
WHEREAS, the parties have jointly reviewed and approved the duties, responsibilities, and compensation
of the affected positions;
NOW, THEREFORE, the parties agree as follows:
1. The County agrees to reclassify the following positions:
Current Position Title New Position Title Current Range New Range
Cashier Customer Service Specialist I 14 14
Senior Cashier Customer Service Specialist II 18 18
Cashier Deputy Collections Customer Service Specialist III 18 20
Cashier Deputy Foreclosure Lead Foreclosure Deputy 22 26
Finance Accounting Deputy Accounting Tech 20 22
Finance Accounting Deputy – IT-
Billing Specialist
Senior Accounting Tech 22 24
Finance Accounting Deputy –
Investments -Banking
Lead Finance Specialist 22 26
2.The effective date of the reclassification shall be June 1, 2025.
3.Incumbents in these job classifications shall be placed at the appropriate step in the new range,
ensuring their new salary is at least equal to their current salary as of June 1, 2025. These employees
will remain eligible for their regularly scheduled step increases per their collective bargaining
agreement.
2
4.This reclassification shall not set precedent for other positions and shall be considered a one-time
adjustment based on the specific circumstances reviewed.
5.This MOU shall be incorporated by reference into the current collective bargaining agreement.
DATED this day of _____________, 2025.
UNION:
________________________________
Tim Binschus, Staff Representative
APPROVED AS TO FORM:
________________________________
Tim Whitehead, Chief Deputy Prosecuting
Attorney
BOARD OF COUNTY COMMISSIONERS
MASON COUNTY, WASHINGTON
___________________________________
Sharon Trask, Chair
___________________________________
Randy Neatherlin, Commissioner
___________________________________
Pat Tarzwell, Commissioner
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No. 8.17
From: Loretta Swanson, Director Ext: 450
Department: Public Works Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): May 19, 2025 Agenda Date(s): May 26, 2025
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other
(This is the responsibility of the requesting Department)
Item: Resolution – Mason County Target Zero Safety Goals
Background/Executive Summary:
Public Works is applying for a Safe Streets 4 All grant which is a new funding opportunity offered by
Federal Highways. One of the submittal checklist items is documentation of a commitment to achieve the
goal of zero fatalities and serious injuries by a certain date. Public Works is requesting the Board sign a
resolution stating Mason County’s commitment.
Washington State’s transportation safety plan is referred to as “Target Zero” and the plan establishes the
goal of zero deaths and zero serious injuries by 2030. Mason County has a similar plan with the same
purpose and actions to achieve the state-wide goal.
Budget Impact:
Each year Public Works undertakes construction and maintenance projects specifically aimed at
improving safety for all users of the county road system. During the past 6 years the department has
received over $500,000 per year from a WSDOT-managed grant program, the Highway Safety
Improvement Program (HSIP).
If successful, this grant could bring an additional $1.7 million to make safety improvements designed to
reduce fatalities and serious injuries.
Public Outreach:
The Resolution will be included in Mason County’s safety plan and the Transportation Element of the
Comprehensive Plan.
Requested Action:
Request the Board sign the Resolution proclaiming Mason County’s on-going commitment to reducing
fatalities and serious injury accidents on county-maintained roads.
Attachment:
Resolution - Target Zero Safety Goals
Resolution No.
RESOLUTION COMMITTING MASON COUNTY
TO TARGET ZERO SAFETY GOALS
WHEREAS, public safety is a key component of Mason County government’s mission which
includes the safety of all users of county roads; and,
WHEREAS, Mason County has a Strategic Risk Assessment Safety Plan with the stated purpose
of reducing fatalities and serious injury accidents on county-maintained roads, and taking actions to achieve
the state-wide goal of zero deaths and zero serious injuries by 2030; and,
WHEREAS, the plan recognizes the value of a Safe System approach utilizing several methods to
achieve target zero and providing back-up protections to prevent tragic outcomes; and,
WHEREAS, achieving target zero requires continued, collaborative commitment from
multiple transportation partners and stakeholders; and,
WHEREAS, each year the County Engineer submits the 6-Year and Annual Construction
program for the Board’s adoption taking into consideration the Safety Plan (amongst others) and
input from transportation partners and stakeholders; and,
NOW, THEREFORE, BE IT RESOLVED, that the Board of County Commissioners of Mason
County hereby proclaims its on-going commitment to improving Mason County’s Safe System
approach and supporting the state-wide goal of zero deaths and zero serious injuries by 2030.
DATED this 27th day of May, 2025.
ATTEST:
________________________________
McKenzie Smith, Clerk of the Board
APPROVED AS TO FORM:
________________________________
Tim Whitehead, Chief Deputy Prosecuting
Attorney
BOARD OF COUNTY COMMISSIONERS
MASON COUNTY, WASHINGTON
___________________________________
Sharon Trask, Chair
___________________________________
Pat Tarzwell, Vice-Chair
___________________________________
Randy Neatherlin, Commissioner