HomeMy WebLinkAbout2025/05/19 - Briefing PacketMASON COUNTY COMMISSIONER BRIEFING INFORMATION
FOR THE WEEK OF
May 19, 2025
In the spirit of public information and inclusion, the attached is a draft of information for
Commissioner consideration and discussion at the above briefing.
This information is subject to change, additions and/or deletion, and is not all inclusive of
what will be presented to the Commissioners.
Please see draft briefing agenda for schedule.
Commission meetings are live streamed at http://www.masonwebtv.com/ and public comment is accepted
via email msmith@masoncountywa.gov; mail to Commissioners Office, 411 N 5th Street, Shelton, WA
98584; or phone at (360) 427-9670 ext. 419. If you need to listen to the Commission meeting via
telephone, please provide your telephone number to the Commissioners’ office no later than 4 :00 p.m. the
Friday before the meeting. If special accommodations are needed, contact the Commissioners' office at
Shelton (360) 427-9670 ext. 419
Briefing Agendas are subject to change, please contact the Commissioners’ office for the most recent
version.
Last printed 05/15/25 at 3:12 PM
BOARD OF MASON COUNTY COMMISSIONERS
DRAFT BRIEFING MEETING AGENDA
411 North Fifth Street, Shelton WA 98584
Week of May 19, 2025
Monday
Noon WA State Association of Counties Zoom Meeting*
Virtual Assembly
*This is being noticed as a Special Commission meeting because a quorum of the Mason County Commission may
attend this event and notification is provided per Mason County Code Chapter 2.88.020 - Special Meetings.
Monday, May 19, 2025
Zoom link available on the Mason County website
Commission Chambers
Times are subject to change, depending on the amount of business presented
9:00 A.M. Closed Session – RCW 42.30.140(4) Labor Discussion
10:00 A.M. Economic Development Council – Kevin Shutty
10:30 A.M. WSU Extension – Dan Teuteberg & Heidi Steinbach
10:40 A.M. Community Development – Kell Rowen
10:50 A.M. Public Health – David Windom
11:00 A.M. BREAK
11:15 A.M. Public Works – Loretta Swanson
Utilities & Waste Management
11:30 A.M. Central Services – Mark Neary
Commissioner Discussion – as needed
Tuesday, May 20, 2025
Zoom link available on the Mason County website
Commission Chambers
Times are subject to change, depending on the amount of business presented
9:00 A.M. Pre-Budget Utility Rate Workshop
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No.
From: Dan Teuteberg & Heidi Steinbach Ext: 686
Department: WSU Extension Briefing: ☒
Action Agenda: ☐
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): May 19, 2025 Agenda Date(s): Click or tap here to enter text.
Internal Review: ☒ Finance ☒ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other
(This is the responsibility of the requesting Department)
Item: Noxious Weed Specialist Position – Discuss changing from .5 Extra Help position to a 1.0
Full-Time Permanent position
Background/Executive Summary: Currently the Noxious Weed Specialist is funded at .5 Extra Help
position with medical benefits. This is a discussion to change to a 1.0 Full-Time Permanent position.
Budget Impact (amount, funding source, budget amendment, etc.): An additional $27,370 in salary and
benefits. The current extra help position already includes medical benefits.
Public Outreach: N/A
Requested Action: Discuss changing the Noxious Weed Specialist from .5 Extra Help position to 1.0
Full-Time Permanent position.
Attachment(s): N/A
Mason County Community Development
Briefing
May 19, 2025
Briefing Items
→ County Code 5.18 Temporary Outdoor Public Events (TOPE) – Kell Rowen
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No.
From: Kell Rowen Ext: 286
Department: Community Development Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): May 19, 2025 Agenda Date(s): May 27, 2025
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☒ Other
Building, Planning, EH, Sheriff’s Office, Public Works, Fire Marshal, Code Enforcement
Item: Amending Mason County Code Title 5, Chapter 5.18 Temporary Outdoor Public Events (TOPE)
Background/Executive Summary: In 2009, the Board of County Commissioners adopted an ordinance
amending Title 5, Chapter 5.18 including changing the title from Music Festivals to Temporary Outdoor
Public Event (TOPE). These new amendments attempt to clarify the regulatory framework with an
increased emphasis on public safety, interagency review and constitutional protections while adapting to
smaller-scale events that may still have significant community impact.
Although the Department of Community Development (DCD) is bringing this draft amendment forward,
it represents a collaborative effort among multiple county departments. Representatives from Public
Works, the Sheriff's Office, and Environmental Health worked alongside staff from Planning, Building,
the Fire Marshal, and Code Enforcement to develop a more comprehensive and practical update to Mason
County Code Chapter 5.18.
Budget Impact (amount, funding source, budget amendment, etc.): None
Public Outreach: Website, Notice as required by law.
Requested Action: Discussion and determination of a workshop or public hearing as next step. If
hearing: Place on the May 27, 2025 Action Agenda to set a public hearing for June 24, 2025.
Attachment(s): Draft TOPE amendments to Title 5, Chapter 5.18; Comparison table (2009 vs 2025)
Title 5 - BUSINESS LICENSES AND REGULATIONS
Chapter 5.18 TEMPORARY OUTDOOR PUBLIC EVENT*
Mason County, Washington, Code of Ordinances Created: 2024-07-02 08:32:59 [EST]
(Supp. No. 67, 5-24, Update 2)
Page 1 of 7
Chapter 5.18 TEMPORARY OUTDOOR PUBLIC EVENT*
Sections:
5.18.010 Definition.
"Temporary Outdoor Public Event" shall be any temporary activity lasting more than four contiguous hours
that is not designed or intended to be a permanent use of a structure(s) or the land it occupies. Such events are
open to the public with or without a fee for a specified period/duration of time that is prearranged with and
permitted by Mason County and will attract and accommodate the following number of250 people at any given
time, or 50 people at any given time when located in a residential zone.
• Five thousand or more for events occurring with the Urban Growth Areas
• Three thousand or more for event occurring outside the Urban Growth Areas
Such events can include, but are not limited to, presentations of outdoor, live or recorded musical
entertainment or other large event which the applicant or Director of Community Development, or designee,
believes or has reason to believe will attract numbers of people as described above. Events for any number of
people which are not advertised as open to the public with or without a fee or events which are authorized by
public schools or governmental entities held on public lands shall not be classified as Temporary Outdoor Public
Events and shall not be subject to the standards set forth in this code section. Examples of events that are exempt
shall include, but not be limited to, the following:
(a) Family reunions/picnics;
(b) Weddings, Birthdays, Anniversaries, Funerals;
(c) Events held on school grounds;
(d) Business or Corporate Retreats;
(e) Organized religious events located at an established religious facility;
(f) Events, uses or activities which have been authorized through an approved discretionary land use
permit; or which are conducted in a public park or on public lands1 with approval of the local governing
agencies;
(g) Events subject to the exemptions of subsection 5.18.060(c).
(Ord. No. 61-09, Att. A, 7-7-2009)
1 Public lands as defined herein shall be those properties owned and/or operated by government agencies
including state, county, municipal, township, district, or other governmental unit.
5.18.020 Basic clause.
It shall be unlawful for any person, persons, corporation, organization, landowner, or lessor to allow,
encourage, organize, conduct, permit or cause to be advertised a temporary outdoor public event ("Event") unless
a valid county permit has been obtained for the operation of said Event. One such permit shall be required for
each event as defined in Section 5.18.010. Criminal or civil liability for failure to comply with the provisions of this
chapter shall rest in all persons, corporations, organizations, landowners or lessors who are responsible for
obtaining permits under this provision.
Formatted: Left
Created: 2024-07-02 08:32:59 [EST]
(Supp. No. 67, 5-24, Update 2)
Page 2 of 7
(Ord. No. 61-09, Att. A, 7-7-2009)
5.18.030 Event location and duration limitations.
(a) Temporary Outdoor Public Events shall be allowed, upon approved application, within all Mason County
urban growth areas and any rural residential districts outside the urban growth areas. The approval of an
event permit provides for a temporary use of that property not otherwise allowed. All other regulations,
aside from the approved event, shall remain in effect.
(b) Location: No temporary outdoor public event shall be operated in a location that is closer than three
hundred feet from any schoolhouse, church, house, residence or other human habitation. Variation from this
requirement will be at the discretion of the permitting authority and evaluated on an individual basis.
Applicants may seek written permission or waivers from property owners within three hundred feet of an
event to submit when requesting a variation from this requirement. Events over 2,000 attendees must meet
the proximity standards of RCW 70.108.100.
(cb) Events within these areas shall be limited to fourteen cumulative days on any individual property within a
twelve-month period. It is at the applicant's discretion as to how the days are utilized throughout the twelve-
month period.
(Ord. No. 61-09, Att. A, 7-7-2009)
5.18.040 Permit required; fee regulation.
No temporary outdoor public event may be held in Mason County outside the limits of the incorporated
cities unless the person or persons sponsoring said event shall first obtain a permit as hereinafter provided and
shall comply with all regulations herein provided and that the fee for the temporary outdoor public event permit
to meet the cost of administering the same shall be three hundred fifty dollars or two hundred fifty dollarsas
indicated in the fee schedule for each reviewing department for each event.
(Ord. No. 61-09, Att. A, 7-7-2009)
5.18.050 Age of applicant.
No permit shall be issued to any person under eighteen years of age, or twenty-one if alcohol is to be served.
(Ord. No. 61-09, Att. A, 7-7-2009)
5.18.060 Permit application; procedure.
(a) Written application for a temporary outdoor public event permit shall be made to the Permit Assistance
Center, 426 W. Cedar615 W. Alder Street, Shelton, WA 98584 and said application must be submitted sixty or
more days prior to the first day upon which said Event is to be or may be held. Approval of permits as herein
provided for shall be made within forty-five days after application therefore unless such permit shall be
denied. Denial of the permit by the Department of Community Development shall be in writing with reasons
for the denial and shall be subject to appeal to the Hearing Examiner by action filed within ten days of the
denial.
(b) The County may require proper insurance, indemnification and hold harmless agreements, proof of
possession of any Federal, State, or locally required permits or licenses, damage deposits, deposits for
Created: 2024-07-02 08:32:59 [EST]
(Supp. No. 67, 5-24, Update 2)
Page 3 of 7
payment for cleanup, traffic control, security and other similar requirements which shall be identified in the
permit.
(c) No fee, indemnification agreement or insurance requirement shall be imposed when prohibited by the First
and Fourteenth Amendments to the United States Constitution. Political or religious activity intended
primarily for the communication or expression of ideas shall be presumed to be a constitutionally protected
event. Factors that may be considered in evaluating whether or not the fee applies include the nature of the
event; the extent of commercial activity, such as the sales of food, goods, and services; product advertising
or promotion, or other business participation in the event; the use or application of any funds raised; if part
of any annual tradition or series, previous events in the sequence; and the public perception of the event.
(d) A valid approved permit shall be posted at least ten days prior to each event and at all times during the event
in a conspicuous place where any event subject to this section is being conducted.
(Ord. No. 61-09, Att. A, 7-7-2009)
5.18.070 Submission of plans for approval; approving agencies.
Whenever approval by a County government agency other than the Department of Community Development
is required, application for such approval shall be made in the same manner at the times provided when applying
for a permit for the temporary outdoor public event. When any type of physical facility is required or subject to
approval hereunder, preliminary approval may be granted based upon specific plans proposed and submitted by
the applicant. All such facilities shall be subject to inspection by the approving agencies or departments. Should
the actual facility or construction fail to meet the standards approved in the proposed plans such preliminary
approval shall be withdrawn and any and all permits granted subject to such approval shall be withdrawn.
(Ord. No. 61-09, Att. A, 7-7-2009)
5.18.080 Pre-application conference.
Every person, corporate or organization representative, landowner or lessor applying for a new or modified
Temporary Outdoor Public Event permit shall attend a Pre-Application Conference. The purpose of this conference
is to discuss the nature of the proposed Event, the application and permit requirements, fees, review process and
schedule, applicable plans, map, policies and regulations. In order to expedite review of the application, the county
shall invite all affected departments, agencies and/or special districts to the Pre-Application Conference. County
staff will give preliminary feedback to the potential applicant based on the level of information provided by the
applicant at the conference and will inform the applicant of issues or special requirements that may result from
the Application. The more information provided by the applicant for the pre-application conference, the more
effective the comments from staff will be on the components of the proposed Event.
(Ord. No. 61-09, Att. A, 7-7-2009)
5.18.090 Conditions.
(a) Public Health Department: No permit for a temporary outdoor public event shall be granted unless the
application is accompanied by the written approval of the Mason County Health Department indicating that
the applicants for said permit have complied with the health requirements of said department. If food will
be served on the premises, each vendor shall obtain the appropriate Food Establishment Permit according to
MCC 6.08.
1. Requirements for events with less than 2000 estimated maximum daily attendees:
Created: 2024-07-02 08:32:59 [EST]
(Supp. No. 67, 5-24, Update 2)
Page 4 of 7
a. Toilet Facilities: Approved means of sewage collection are toilets connected to an approved
public sewer, on-site septic system, large on-site septic system, or use of chemical toilets. Use of
pit privies and outhouses is prohibited. All Sewage generated at the event shall be disposed of in
accordance with MCC 6.76. The number of toilets shall be supplied according to the following
table:
Estimated Maximum Daily Attendees Required Number of Toilets
0-50 2
51-499 One for every 83 attendees
500-1999 Six for 500 attendees plus 2 for every additional
500 attendees
b. Potable water: Potable water, including that used for handwashing, must be sourced from an
approved public water system in compliance with WAC 246-290 and WAC 246-291 or bottled
water produced in accordance with WAC 16-165
2. Requirements for events with 2000 or more estimated maximum daily attendees shall comply with RCW
70.108 and WAC 246-374. Where WAC 246-374 conflicts with Mason County Code or other chapters of Title
246 WAC, the more stringent requirement shall apply.for like or similar facilities. Said approval shall indicate
the type and adequacy of water supply to be provided, the type and adequacy of toilet, waste collection and
washing facilities to be provided, and if there is to be food served on the premises, the type and adequacy of
food preparation and food service facilities to be provided.
(b) Public Safety Plan: No permit shall be granted unless the applicant prepares and submits a Public Safety Plan
in accordance with Chapter 4, Section 403.11of the 2021 International Fire Code or most current edition. This
plan shall provide for an appropriate level of public safety under the authority and approval of the Mason
County Fire Marshal in consultation with additional local fire districts, Mason County Sheriff’s Office, and
Public Works. The contents of this plan shall include, but are not limited to the following elements and
details:
1. Fire Protection: No permit shall be granted hereunder unless the applicant has shown that the
Mason County Fire Marshal The applicant shall demonstrate the event has approved fire protection
devices and equipment available at, or near any building, tent, stage or enclosure wherein or
whereupon persons may be expected to congregate at any time during the course of such
temporary outdoor publicthe event for which a permit is hereunder required.
2. Traffic Control/Access: A Traffic Control/Access plan shall be submitted as part of the application
package that shows the measures intended to minimize impacts to the roads and traffic. This should
include a description of the expected traffic volumes, what measures will be used for traffic flow
control, and what signs are proposed. A Road Use Permit from the Public Works Department will be
required for road closures or event parking on County roads or in the County rights-of-way. Said
plan shall not be approved until it is demonstrated to the Mason County Sheriff's Office that
adequate traffic control and crowd protection policing have been contracted for or otherwise
provided by the applicant. Should the event location impact a state route, the appropriate state
agencies shall be involved in any traffic control and police protection plans.
3. Parking: A parking plan which includes a scale drawing shall be provided showing adequate off-
street parking facilities are available adjacent to the location for which the permit is requested.
Adequate ingress and egress shall be provided from such parking area to facilitate the movement of
any vehicle at any time to or from the parking area. If buses are to be used to transport people to
Created: 2024-07-02 08:32:59 [EST]
(Supp. No. 67, 5-24, Update 2)
Page 5 of 7
the event, it shall be shown that public parking or parking as described above is available at any site
buses depart for the event venue. Traffic resulting from any temporary activity shall not adversely
affect surrounding properties or adjoining rights of way. Any determination of adverse effects shall
be made by the Director of Public Works.
4. Crowd Managers: No fewer than two trained Crowd Managers, and not fewer than one trained
Crowd Manager for each 250 persons or portion thereof shall be provided for the event. The duties
of Crowd Managers shall include but not be limited to: identifying, posting and maintaining egress
routes, mitigation of any fire hazards, verifying compliance with permit conditions, directing and
assisting with the evacuation of attendees in an emergency, assist emergency response personnel as
requested and any other duties as directed by the Fire Marshal or identified in the Public Safety
Plan. The training and qualifications of Crowd Managers shall be approved by the Fire Marshal or
his/her designee.
(c) Traffic Control - Police Protection: No permit shall be granted hereunder unless it shall be approved by the
Mason County Sheriff's Department that adequate traffic control and crowd protection policing have been
contracted for or otherwise provided by the applicant. Should the event location impact a state route, the
appropriate state agencies shall be involved in any traffic control and police protection plans.
(d) Parking: Application for a permit under this title shall be accompanied by a scale drawing showing adequate
off street parking facilities having been available adjacent to the location for which the permit is requested.
Adequate ingress and egress shall be provided from such parking area to facilitate the movement of any
vehicle at any time to or from the parking area. PROVIDED, that should buses be used to transport persons to
the entertainment, amusement or assembly, it shall be shown that public park ing or parking as described
above is available at any site from which buses are scheduled to transport persons to an event regulated by
this Chapter. Traffic resulting from any temporary activity shall not adversely affect surrounding properties
or adjoining rights of way. The Director of Public Works shall make any determination of adverse affects.
(ec) Inspection: No permit shall be granted hereunder unless the applicant shall in writing upon the application
for such a permit consent to allow the law enforcement and public health and fire control officers of the
county come upon the premises for which the permit has been granted for the purpose of inspection and
enforcement of the terms and conditions under which the permit is granted.
(f) Location: No temporary outdoor public event shall be operated in a location that is closer than two hundred
fifty feet from any schoolhouse, church, house, residence or other human habitation. Variation from this
requirement will be at the discretion of the permitting authority and evaluated on an individual basis.
Applicants may seek written permission or waivers from property owners within 250 feet of an event to
submit when requesting a variation from this requirement.
(g) Traffic/Access Plan: A traffic control plan shall be submitted as part of the application package that shows the
measures intended to minimize impacts to the roads and traffic. This should include a description of the
expected traffic volumes, what measures will be used for traffic flow control, and what signs are proposed. A
Road Use Permit will be required for road closures or event parking on County roads or in the County road
rights-of-way.
(h) Public Safety Plan: A Public Safety Plan prepared and submitted in accordance with Chapter 4, Section
403.11.22 of the 202106 International Fire Code or most current edition. This plan shall provide for an
appropriate level of public safety under the authority and approval of the Mason County Fire Marshal in
consultation with additional local fire districts, as applicable. The contents of this plan shall include, but are
not limited to, provisions for emergency vehicle ingress and egress, fire protection, emergency medical
services, and the need for fire and emergency medical services personnel at the event.
(Ord. No. 61-09, Att. A, 7-7-2009)
Formatted: Numbered + Level: 1 + Numbering Style:
1, 2, 3, … + Start at: 1 + Alignment: Left + Aligned at:
0.58" + Indent at: 0.83"
Created: 2024-07-02 08:32:59 [EST]
(Supp. No. 67, 5-24, Update 2)
Page 6 of 7
5.18.100 Compliance with rules and regulations.
No application for a temporary outdoor public event permit shall be issued until the Department of
Community Development shall have had an investigation and report as to whether the location or place to be used
as a site for a temporary outdoor public event conforms to all rules and regulation of the Code of Mason County
and the state law, particularly in regard to land use, fire, health, building, sanitary conditions and toilet
conveniences.
(Ord. No. 61-09, Att. A, 7-7-2009)
5.18.110 Revocation of permit; statement of right.
The temporary outdoor public event permit issued under the provisions of this Chapter shall state in
substance that such permit is issued as a public safety, sanitary and fire requisition measure, and that the right of
the Department of Community Development to revoke such permit is a consideration of issuance. If any
Temporary Outdoor Public Event in Mason County is not being operated in accordance with the rules and
regulations prescribed in this Chapter and set forth in the State law, the permittee shall be subject to revocation of
the permit, and the permittee or other individual responsible subject to such other punishment as the law and this
Chapter provide.
(Ord. No. 61-09, Att. A, 7-7-2009)
5.18.120 Appeals.
Administrative decisions of the Community Development Director or her/his designee shall be final and
conclusive, unless a written statement of appeal is filed using the appeal procedures contained in Mason County
Development Code Chapter 15.11 Appeals. Said statement shall set forth any alleged errors and/or the basis for
appeal and shall be accompanied by a fee in an amount as set by resolution of the board.
The timely filing of an appeal shall stay the effective date of the decision until such time as the appeal is
heard and decided or is withdrawn. The burden of proof regarding modification or reversal shall rest with the
appellant.
(Ord. No. 61-09, Att. A, 7-7-2009)
5.18.130 Enforcement.
Mason County is hereby authorized and directed to see that all provisions of the state law and local rules and
regulations are enforced.
(Ord. No. 61-09, Att. A, 7-7-2009)
5.18.140 Violation; penalty.
Any person who shall violate or fail to comply with any provision of this chapter or who shall counsel, aid or
abet such a violation or failure to comply shall be deemed guilty of a gross misdemeanor and shall, upon conviction
thereof, be fined in the sum of not more than one thousand dollars or imprisoned in the County Jail for not more
than ninety days, or both. Compliance shall constitute minimum health, sanitation and safety provisions and failure
to comply with the terms and conditions shall constitute a public nuisance and shall be subject to all criminal, civil,
and equitable remedies as such.
Created: 2024-07-02 08:32:59 [EST]
(Supp. No. 67, 5-24, Update 2)
Page 7 of 7
(Ord. No. 61-09, Att. A, 7-7-2009)
5.18.150 Severability.
If any section of this Chapter or its application to any person or circumstances is held invalid, the remainder
of this Chapter shall remain in effect.
(Ord. No. 61-09, Att. A, 7-7-2009)
Comparison of Mason County Code Chapter 5.18 (2009 vs 2025 Draft)
Topic 2009 Ordinance 2025 Draft Ordinance
Attendance Threshold for
Permit
5,000+ (UGA), 3,000+ (non-
UGA)
250+ general, 50+ in
residential zones
Buffer Distance from
Residences/Churches
250 feet 300 feet (with RCW
70.108.100 for 2,000+)
Sanitation Requirements General approval from
Health Department
Detailed requirements
including specific toilet
numbers and sewage
handling
Potable Water
Requirements
Not specified in detail Must meet WAC 246-
290/291 or bottled water
under WAC 16-165
Food Vendor Requirements General compliance
required
Permits required per MCC
6.08
Public Safety Plan Fire protection required;
based on 2006 IFC
Based on 2021 IFC; detailed
safety components required
Crowd Managers
Requirement
Not specified Required: 1 per 250
attendees, duties outlined
Traffic and Parking Plans Required, but with minimal
detail
Detailed Traffic Control and
Road Use Permits required
Agency Coordination General departmental
review
Formalized coordination
with Fire, Sheriff, Public
Works
Exemptions for Events List of exempt events
provided
Expanded and clarified
exemption list
Constitutional Protections Mentioned; limited details Detailed criteria and
protected event examples
Enforcement Specificity General language about
violations
Specifics added for code
references and enforcement
Briefing
May 19, 2025
Briefing Items
→ Washington State Department of Health Shellfish Growing Area Annual Report – Ian Tracy
→ 5-Year Local Homeless Housing Plan Facilitator contract – Melissa Casey
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No.
From: Ian Tracy Ext: 544
Department: Public Health Briefing: ☒
Action Agenda: ☐
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): May 19th, 2025 Agenda Date(s): Click or tap here to enter text.
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other
(This is the responsibility of the requesting Department)
Item: State Department of Health Shellfish Growing Area Annual Report
Background/Executive Summary: The State Department of Health (DoH) has released its shellfish
growing area annual report. Highlights are as follows:
• Oakland Bay – 77 acres upgraded from prohibited to conditionally approved on the southern end;
two stations are in threatened status on the north end.
• Hood Canal #6 – Hoodsport has a threatened station on the north end of town.
• Stretch Island – Stretch Island has a new threatened station
• Annas Bay – Conditional area closure criteria now less restrictive, and upgrade of 245 acres from
conditionally approved to approved.
Budget Impact (amount, funding source, budget amendment, etc.): N/A
Public Outreach: N/A
Requested Action: Information and Commissioner discussion.
Attachment(s): Growing Area Reports
Page 1 of 4 ─ Shellfish Growing Area Section 360-236-3330
To request this document in another format, call 1-800-525-0127. Deaf or hard of hearing customers, please call 711 (Washington
Relay) or email doh.information@doh.wa.gov.
Stretch Island
Annual Shellfish Growing Area Review
Prepared By: Tim Jahraus
Area: Stretch Island
Year Ending: December 31, 2024
Classification: Approved
Activities in the Growing Area in 2024
The growing area was sampled six times in accordance with National Shellfish Sanitation Program (NSSP) Systematic
Random Sampling criteria. A routine shoreline survey was completed, and no Direct or Indirect Impacts were identified.
Analytical Results of Water Samples
Table 1 summarizes the results of the most recent 30 water samples at all stations. All stations meet NSSP criteria for an
Approved classification. Station 823 is Threatened with an estimated 90th percentile of 36.3 FC/100mL. Table 2 shows
Station 823 individual data.
Change in Actual Pollution Sources that Impact the Growing Area
We currently have no information indicating that the area has new sources of pollution.
Classification Status
Well within the classification standards
Meets standards, but threatened with downgrade in classification
Fails to meet current classification standards
Remarks and Recommendations
Table 1 shows that all stations meet NSSP water quality standards, and the area is correctly classified.
Page 2 of 4 ─ Shellfish Growing Area Section 360-236-3330
TABLE 1. Summary of Marine Water Data (SRS) for the Stretch Island Growing Area
Sampling Event Type: Regulatory
Maximum Number of Samples: 30
Tides Included: All
Station
Number
Classification Date Range Range
(FC/100mL)
Geomean
(FC/100mL)
Est. 90th
Percentile
(FC/100mL)
Meets
Standard
30 Approved 12/3/2019 -
11/20/2024
1.7 - 6.8 1.9 2.8 Y
31 Approved 12/3/2019 -
11/20/2024
1.7 - 4.5 2.0 3.0 Y
32 Approved 12/3/2019 -
11/20/2024
1.7 - 130.0 2.3 7.0 Y
33 Approved 12/3/2019 -
11/20/2024
1.7 - 79.0 2.1 5.4 Y
671 Approved 12/3/2019 -
11/20/2024
1.7 - 4.5 1.9 2.6 Y
672 Approved 12/3/2019 -
11/20/2024
1.7 - 17.0 1.9 3.4 Y
816 Approved 12/3/2019 -
11/20/2024
1.7 - 6.8 1.9 3.0 Y
823 Approved 12/3/2019 -
11/20/2024
1.7 - 1600.0 4.6 36.3 Y
824 Approved 12/3/2019 -
11/20/2024
1.7 - 79.0 3.4 13.4 Y
The standard for approved shellfish growing waters is fecal coliform geometric mean not greater than 14 organisms/
100 mL with an estimated 90th percentile not greater than 43 organisms/ 100 mL. The above table shows
bacteriological results in relation to program standards.
Page 3 of 4 ─ Shellfish Growing Area Section 360-236-3330
TABLE 2. Marine Water Quality Summary for the Threatened Station in Stretch Island
Station: 823
Classification: Approved
Method: SRS
Total Samples: 30
Range (FC/100 mL): 1.7 - 1600.0
GeoMean (FC/100 mL): 4.6
Date Range: 12/3/2019 - 11/20/2024
E90th (FC/100 mL): 36.3
Meets Standard: Y
Sample
Date
Event Type Time Tide SWT Salinity Fecal
Coliform
12/03/2019 Regulatory 12:07 Ebb 10 28 4.5
01/06/2020 Regulatory 11:55 Flood 9 5 130.0
03/26/2020 Regulatory 09:24 Ebb 9 28 1.7
07/16/2020 Regulatory 15:52 Flood 20 28 9.3
09/17/2020 Regulatory 16:43 Flood 16 29 2.0
11/03/2020 Regulatory 11:07 Ebb 12 28 33.0
02/03/2021 Regulatory 11:11 Ebb 9 20 1.7
04/05/2021 Regulatory 10:44 Flood 11 25 1.7
06/23/2021 Regulatory 16:35 Flood 19 29 1.7
08/18/2021 Regulatory 15:52 Flood 20 29 13.0
10/04/2021 Regulatory 16:14 Flood 16 30 1.7
12/01/2021 Regulatory 14:15 Flood 12 28 2.0
01/24/2022 Regulatory 11:43 Ebb 7 22 1.7
03/09/2022 Regulatory 10:27 Ebb 8 21 1.7
05/18/2022 Regulatory 08:25 Ebb 12 27 4.5
07/14/2022 Regulatory 17:48 Flood 19 28 1.7
09/21/2022 Regulatory 15:28 Flood 17 30 2.0
11/16/2022 Regulatory 14:08 Ebb 11 28 2.0
01/17/2023 Regulatory 12:45 Flood 8 11 46.0
02/02/2023 Regulatory 14:27 Flood 8 28 1.7
04/17/2023 Regulatory 15:42 Flood 10 28 1.7
08/01/2023 Regulatory 17:57 Flood 22 29 1.7
10/30/2023 Regulatory 10:57 Ebb 13 28 4.5
12/19/2023 Regulatory 11:47 Flood 10 22 22.0
01/10/2024 Regulatory 11:01 Ebb 9 27 7.8
03/28/2024 Regulatory 09:36 Ebb 10 18 1600.0
05/23/2024 Regulatory 06:19 Ebb 14 27 4.5
07/29/2024 Regulatory 14:56 Flood 18 28 1.7
09/05/2024 Regulatory 07:51 Flood 18 29 2.0
11/20/2024 Regulatory 11:18 Ebb 11 28 1.7
Page 4 of 4 ─ Shellfish Growing Area Section 360-236-3330
MAP 1. Stretch Island Growing Area
Page 1 of 5 ─ Shellfish Growing Area Section 360-236-3330
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Annas Bay
Annual Shellfish Growing Area Review
Prepared By: Trevor Swanson
Area: Annas Bay
Year Ending: December 31, 2024
Classification: Approved, Conditionally Approved, Restricted
Activities in the Growing Area in 2024
The growing area was sampled 11 times in accordance with National Shellfish Sanitation Program (NSSP) Systematic
Random Sampling (SRS) criteria. Six sampling events occurred during Open status. The Conditionally Approved portion
of the growing area was closed six times for 161 days due to Skokomish River flooding. The Hood Canal Marina area was
closed May through September based on boat moorage. Currently, there are no approved relays in the Restricted portion.
The July 2024 sanitary survey reclassified a 245-acre portion of the western Conditionally Approved area to Approved,
including stations 199, 200, and 323, due to improved water quality and other factors. In addition, closure criteria (based
on Skokomish River streamgage height) of the remaining Conditionally Approved areas were revised as follows:
May through December: The Conditionally Approved areas will be closed whenever the Skokomish River exceeds 15 feet
on the USGS streamgage near Potlatch. Closures last 7 days after the river drops below 15 feet.
January through April: The Conditionally Approved areas will be closed whenever the Skokomish River exceeds 17 feet
on the USGS streamgage near Potlatch. Closures last 7 days after the river drops below 17 feet.
This sanitary report also changed the closed period of the Hood Canal Marina Conditionally Approved area from May 1
through November 30 to May 1 through September 30 each year due to decreased boating activities in October and
November.
The Mason Clean Water District continued to implement the 2018 closure response plan. The Hood Canal Regional PIC
workgroup continued to meet.
Analytical Results of Water Samples
Table 1 summarizes the most recent 30 samples collected from each of the sampling stations. It includes 13 sampling
events when the Conditionally Approved area was closed to harvest due to the Skokomish River condition. Table 2 shows
the Conditionally Approved stations during Open status. All stations meet NSSP standards.
Although sorting data at stations 195 and 300, as shown in Table 2, increases the estimated 90th percentile (E90th) when
compared to unsorted data, it decreases the E90th at 196, 197, 206, and 299. All stations, when sorted, have an E90th of
under 30 FC/100mL.
Change in Actual Pollution Sources that Impact the Growing Area
We currently have no information indicating the area has any new sources of pollution.
Classification Status
Well within the classification standards
Meets standards, but threatened with downgrade in classification
Fails to meet current classification standards
Page 2 of 5 ─ Shellfish Growing Area Section 360-236-3330
Remarks and Recommendations
Although sorting data increases the E90th at two of six stations in the Conditionally Approved area, due to the potential for
pollution impacts from the Skokomish River during higher flows, the condition continues to be appropriate.
The Department should continue to work with Mason County, the Skokomish Tribe, and others to identify and correct
sources of pollution in the Annas Bay watershed.
Management Plan Evaluation
1. Have all parties involved complied with the conditions of the management plan .............................. Yes
2. Has reporting been adequate to manage the conditional area .......................................................... Yes
3. Does the area consistently meet approved area criteria when it is open for harvest ........................ Yes
4. Has a field inspection of critical pollution sources been conducted ................................................... Yes
Page 3 of 5 ─ Shellfish Growing Area Section 360-236-3330
TABLE 1. Summary of Marine Water Data (SRS) for the Annas Bay Growing Area
Sampling Event Type: Regulatory
Maximum Number of Samples: 30
Tides Included: All
Station
Number Classification Date Range Range
(FC/100mL)
Geomean
(FC/100mL)
Est. 90th
Percentile
(FC/100mL)
Meets
Standard
199 Approved 6/23/2022 -
12/12/2024 1.7 - 33.0 3.7 13.7 Y
200 Approved 6/23/2022 -
12/12/2024 1.7 - 23.0 2.6 6.6 Y
201 Approved 6/23/2022 -
12/12/2024 1.7 - 17.0 2.4 4.9 Y
202 Approved 6/23/2022 -
12/12/2024 1.7 - 540.0 4.0 22.7 Y
203 Approved 6/23/2022 -
12/12/2024 1.7 - 21.0 3.0 8.9 Y
204 Approved 6/23/2022 -
12/12/2024 1.7 - 13.0 2.4 5.0 Y
323 Approved 6/23/2022 -
12/12/2024 1.7 - 49.0 2.6 7.4 Y
195 Conditionally
Approved
6/23/2022 -
12/12/2024 1.7 - 49.0 4.4 15.8 Y
196 Conditionally
Approved
6/23/2022 -
12/12/2024 1.7 - 130.0 3.8 16.6 Y
197 Conditionally
Approved
6/23/2022 -
12/12/2024 1.7 - 79.0 7.8 29.4 Y
206 Conditionally
Approved
6/23/2022 -
12/12/2024 1.7 - 26.0 5.4 18.3 Y
299 Conditionally
Approved
6/23/2022 -
12/12/2024 1.7 - 49.0 5.3 21.2 Y
300 Conditionally
Approved
6/23/2022 -
12/12/2024 1.7 - 79.0 4.3 17.4 Y
198 Restricted 6/23/2022 -
12/12/2024 1.7 - 79.0 11.3 51.9 N
314 Restricted 6/23/2022 -
12/12/2024 1.7 - 46.0 9.8 33.5 Y
The standard for Approved shellfish growing waters is a fecal coliform geometric mean not greater than 14 organisms/
100 mL with an estimated 90th percentile not greater than 43 organisms/ 100 mL. The above table shows
bacteriological results in relation to program standards.
Page 4 of 5 ─ Shellfish Growing Area Section 360-236-3330
TABLE 2. Summary of Sorted Marine Water Data for the Conditionally Approved Stations in the
Annas Bay Growing Area
Sampling Event Type: Regulatory
Maximum Number of Samples: 30
Tides Included: All
Data collected during Skokomish River flooding closures is not included.
Station
Number Classification Date Range Range
(FC/100mL)
Geomean
(FC/100mL)
Est. 90th
Percentile
(FC/100mL)
Meets
Standard
195 Conditionally
Approved
9/23/2020 –
12/12/2024 1.7 - 64.0 6.2 26.9 Y
196 Conditionally
Approved
9/23/2020 –
12/12/2024 1.7 - 130 3.1 12.2 Y
197 Conditionally
Approved
9/23/2020 –
12/12/2024 1.7 - 79.0 6.7 25.2 Y
206 Conditionally
Approved
9/23/2020 –
12/12/2024 1.7 - 26.0 3.9 13.4 Y
299 Conditionally
Approved
9/23/2020 –
12/12/2024 1.7 - 49.0 3.7 12.4 Y
300 Conditionally
Approved
9/23/2020 –
12/12/2024 1.7 - 79.0 4.4 22.3 Y
The standard for Approved shellfish growing waters is a fecal coliform geometric mean not greater than 14 organisms/
100 mL with an estimated 90th percentile not greater than 43 organisms/ 100 mL. The above table shows
bacteriological results in relation to program standards.
Page 5 of 5 ─ Shellfish Growing Area Section 360-236-3330
MAP 1. Annas Bay Growing Area
Page 1 of 7 ─ Shellfish Growing Area Section 360-236-3330
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Oakland Bay
Annual Shellfish Growing Area Review
Prepared By: Trevor Swanson
Area: Oakland Bay
Year Ending: December 31, 2024
Classification: Approved, Conditionally Approved, Prohibited
Activities in the Growing Area in 2024
The growing area was sampled 11 times in accordance with National Shellfish Sanitation Program (NSSP) Systematic
Random Sampling (SRS) criteria. All samples were collected at stations in the Conditionally Approved area during the
Open status. The Conditionally Approved area was closed 10 times for 57 days due to rainfall (≥ 1 inch in 24 hours). All of
Oakland Bay was closed on an emergency basis from December 18-23 due to excessive rainfall. The Conditionally
Approved area around stations 129 and 614 was Restricted from June through September. No relays occurred during this
time.
A routine three-year shoreline evaluation was completed. It was recommended that the Department maintain contact with
Mason County Public Health regarding additional sampling in High Risk drainages. No new or changes in pollution
sources were identified that impacted the growing area.
Based on a harvest request, a reevaluation of the Shelton WWTP was completed in 2023. Due to improvements at the
plant and increased holding capacity, a portion of the Prohibited area was reclassified to Conditionally Approved in
February 2024. An annual Oakland Bay/Hammersley Inlet CAAMP evaluation of the Shelton WWTP was completed. No
changes to the classification or the CAAMP were needed. A comprehensive evaluation report is in the central growing
area file.
The Mason Conservation District received EPA National Estuary Program funds for education and outreach activities
throughout Mason County. The Mason County Clean Water District continued to implement pollution identification and
correction activities identified in the Oakland Bay pollution closure response plan.
Analytical Results of Water Samples
All stations meet NSSP standards. Table 1 summarizes the most recent 30 samples collected from each of the sampling
stations. It includes samples collected when the Conditionally Approved area was closed to harvest. Table 2 summarizes
the most recent 30 samples sorted for the open period and 1 inch of rainfall in the Conditionally Approved area. Table 2
also includes various other data sorts for comparison purposes. Stations 129 and 614 are considered Threatened after
sorting with estimated 90th percentiles of 34.4 FC/100mL and 40.8 FC/100mL, respectively. Only one of the last thirty
marine water sampling events (4/6/2022 event) occurred during a rainfall closure.
Change in Actual Pollution Sources that Impact the Growing Area
We currently have no information indicating the area has any new sources of pollution.
Classification Status
Well within the classification standards
Meets standards, but threatened with downgrade in classification
Fails to meet current classification standard
Page 2 of 7 ─ Shellfish Growing Area Section 360-236-3330
Remarks and Recommendations
The area is correctly classified. The Department should continue to meet and work with Mason County and others to find
and fix pollution sources in the watershed.
Management Plan Evaluation
1. Have all parties involved complied with the conditions of the management plan ..................................... Yes
2. Has reporting been adequate to manage the conditional area ................................................................. Yes
3. Does the area consistently meet approved area criteria when it is open for harvest ............................... Yes
4. Has a field inspection of critical pollution sources been conducted .......................................................... Yes
Page 3 of 7 ─ Shellfish Growing Area Section 360-236-3330
TABLE 1. Summary of Marine Water Data (SRS) for the Oakland Bay Growing Area
Sampling Event Type: Regulatory
Maximum Number of Samples: 30
Tides Included: All
Station
Number Classification Date Range Range
(FC/100mL)
Geomean
(FC/100mL)
Est. 90th
Percentile
(FC/100mL)
Meets
Standard
116 Approved 3/7/2022 - 12/5/2024 1.7 - 23.0 2.6 5.9 Y
117 Approved 3/7/2022 - 12/5/2024 1.7 - 33.0 3.4 9.6 Y
118 Approved 3/7/2022 - 12/5/2024 1.7 - 27.0 3.4 10.2 Y
119 Approved 3/7/2022 - 12/5/2024 1.7 - 13.0 2.6 5.6 Y
120 Approved 3/7/2022 - 12/5/2024 1.7 - 13.0 2.5 5.5 Y
121 Approved 3/7/2022 - 12/5/2024 1.7 - 79.0 3.9 12.5 Y
123 Approved 3/7/2022 - 12/5/2024 1.7 - 11.0 2.8 6.0 Y
125 Approved 3/7/2022 - 12/5/2024 1.7 - 33.0 3.8 12.6 Y
126 Approved 3/7/2022 - 12/5/2024 1.7 - 170.0 4.3 14.6 Y
127 Approved 3/7/2022 - 12/5/2024 1.7 - 240.0 3.7 14.2 Y
128 Approved 3/7/2022 - 12/5/2024 1.7 - 23.0 2.2 4.6 Y
615 Approved 3/7/2022 - 12/5/2024 1.7 - 33.0 3.8 13.5 Y
639 Approved 3/7/2022 - 12/5/2024 1.7 - 17.0 2.9 7.0 Y
758 Approved 3/7/2022 - 12/5/2024 1.7 - 170.0 4.5 24.5 Y
858 Approved 3/7/2022 - 12/5/2024 1.7 - 33.0 2.8 7.3 Y
129 Conditionally
Approved 3/7/2022 - 12/5/2024 1.7 - 240.0 8.8 63.6 N
614 Conditionally
Approved 3/7/2022 - 12/5/2024 1.7 - 1600.0 13.5 136.5 N
114 Prohibited 3/7/2022 - 12/5/2024 1.7 - 17.0 3.3 9.1 Y
115 Prohibited 3/7/2022 - 12/5/2024 1.7 - 17.0 2.7 6.3 Y
122 Prohibited 3/7/2022 - 12/5/2024 1.7 - 17.0 3.1 8.0 Y
124 Prohibited 3/7/2022 - 12/5/2024 1.7 - 7.8 2.0 3.0 Y
The standard for Approved shellfish growing waters is a fecal coliform geometric mean not greater than 14 organisms/
100 mL with an estimated 90th percentile not greater than 43 organisms/ 100 mL. The above table shows
bacteriological results in relation to program standards.
Page 4 of 7 ─ Shellfish Growing Area Section 360-236-3330
TABLE 2. Conditionally Approved stations with various data sorts. The same date range is used for all
sorts.
Station Classification Date Range Number of
samples
Range
(FC/100mL)
Geometric
Mean
(FC/100mL)
E90th
(FC/100
mL)
Meets
Standard
Open period (October through May) with rainfall sort (does not include data collected 0-4 days after rainfall event of 1 inch
or greater in 24 hours)
129 Conditionally
Approved 12/26/2019 - 12/5/2024 30 1.7 - 240.0 5.7 34.4 Y
614 Conditionally
Approved 12/26/2019 - 12/5/2024 30 1.7 - 350.0 6.3 40.8 Y
Unsorted
129 Conditionally
Approved 12/26/2019 - 12/5/2024 55 1.7 - 350.0 8.9 67.5 N
614 Conditionally
Approved 12/26/2019 - 12/5/2024 55 1.7 - 1600.0 14.1 126.9 N
Rainfall sorted only
129 Conditionally
Approved 12/26/2019 - 12/5/2024 49 1.7 - 350.0 8.1 60.3 N
614 Conditionally
Approved 12/26/2019 - 12/5/2024 49 1.7 - 1600.0 14.1 130.4 N
Open period not sorted for rainfall
129 Conditionally
Approved 12/26/2019 - 12/5/2024 36 1.7 - 240.0 7.0 47.1 N
614 Conditionally
Approved 12/26/2019 - 12/5/2024 36 1.7 - 350.0 7.2 49.5 N
Closed period (June through September)
129 Conditionally
Approved 12/26/2019 - 12/5/2024 19 1.7 - 350.0 14.1
614 Conditionally
Approved 12/26/2019 - 12/5/2024 19 2.0 - 1600.0 50.3
Page 5 of 7 ─ Shellfish Growing Area Section 360-236-3330
TABLE 3. Marine Water Data Summary during Open Status for Threatened Stations in Oakland Bay
Station: 129
Classification: Conditionally Approved
Method: SRS
Includes data for rainfall amounts 0-.99 on days 0-4 previous to the sampling event.
Total Samples: 30
Range (FC/100 mL): 1.7 - 240.0
GeoMean (FC/100 mL): 5.7
Date Range: 12/26/2019 - 12/05/2024
E90th (FC/100 mL): 34.4
Meets Standard: Y
Sample
Date Event Type Time Tide SWT Salinity Fecal
Coliform
12/26/2019 Regulatory 10:17 Ebb 7 14 17.0
02/13/2020 Regulatory 10:50 Ebb 8 8 11.0
03/02/2020 Regulatory 10:37 Flood 8 12 1.7
04/13/2020 Regulatory 11:31 Ebb 13 20 1.7
05/26/2020 Regulatory 09:55 Ebb 14 11 130.0
10/07/2020 Regulatory 10:22 Flood 17 19 2.0
12/07/2020 Regulatory 12:05 Flood 9 16 2.0
03/31/2021 Regulatory 09:49 Ebb 10 17 1.7
04/15/2021 Regulatory 09:38 Ebb 11 21 1.7
05/27/2021 Regulatory 08:54 Ebb 15 16 13.0
12/07/2021 Regulatory 10:11 Ebb 10 11 2.0
02/07/2022 Regulatory 10:43 Flood 8 17 4.0
03/07/2022 Regulatory 10:04 Ebb 8 11 2.0
05/04/2022 Regulatory 09:16 Ebb 12 18 1.7
10/13/2022 Regulatory 10:27 Flood 15 25 13.0
12/19/2022 Regulatory 12:11 Flood 5 8 7.8
01/25/2023 Regulatory 11:00 Ebb 8 15 2.0
02/07/2023 Regulatory 10:13 Ebb 8 7 7.8
03/14/2023 Regulatory 10:36 Flood 7 11 1.7
04/11/2023 Regulatory 10:10 Ebb 9 10 7.8
05/09/2023 Regulatory 10:13 Ebb 14 5 46.0
10/17/2023 Regulatory 10:09 Ebb 15 22 17.0
11/01/2023 Regulatory 11:15 Ebb 11 21 1.7
01/02/2024 Regulatory 11:23 Flood 8 16 1.7
02/13/2024 Regulatory 10:07 Ebb 8 20 1.7
03/12/2024 Regulatory 10:15 Ebb 8 14 11.0
04/01/2024 Regulatory 10:56 Ebb 12 18 2.0
05/13/2024 Regulatory 10:14 Flood 16 8 240.0
11/06/2024 Regulatory 10:39 Ebb 11 20 7.8
12/05/2024 Regulatory 10:45 Ebb 8 18 46.0
Page 6 of 7 ─ Shellfish Growing Area Section 360-236-3330
Station: 614
Classification: Conditionally Approved
Method: SRS
Includes data for rainfall amounts 0-.99 on days 0-4 previous to the sampling event.
Total Samples: 30
Range (FC/100 mL): 1.7 - 350.0
GeoMean (FC/100 mL): 6.3
Date Range: 12/26/2019 - 12/05/2024
E90th (FC/100 mL): 40.8
Meets Standard: Y
Sample
Date Event Type Time Tide SWT Salinity Fecal
Coliform
12/26/2019 Regulatory 10:18 Ebb 7 14 7.8
02/13/2020 Regulatory 10:52 Ebb 8 6 7.8
03/02/2020 Regulatory 10:40 Flood 7 4 1.7
04/13/2020 Regulatory 11:33 Ebb 12 6 1.7
05/26/2020 Regulatory 09:57 Ebb 15 14 33.0
10/07/2020 Regulatory 10:23 Flood 16 18 2.0
12/07/2020 Regulatory 12:06 Flood 9 14 2.0
03/31/2021 Regulatory 09:50 Ebb 10 17 2.0
04/15/2021 Regulatory 09:39 Ebb 11 16 2.0
05/27/2021 Regulatory 08:55 Ebb 14 13 130.0
12/07/2021 Regulatory 10:13 Ebb 10 16 4.5
02/07/2022 Regulatory 10:45 Flood 8 6 13.0
03/07/2022 Regulatory 10:06 Ebb 8 14 1.7
05/04/2022 Regulatory 09:18 Ebb 13 19 1.7
10/13/2022 Regulatory 10:28 Flood 15 24 4.5
12/19/2022 Regulatory 12:13 Flood 5 12 1.7
01/25/2023 Regulatory 11:02 Ebb 8 11 1.7
02/07/2023 Regulatory 10:15 Ebb 8 7 49.0
03/14/2023 Regulatory 10:37 Flood 7 10 2.0
04/11/2023 Regulatory 10:11 Ebb 9 5 6.8
05/09/2023 Regulatory 10:14 Ebb 14 6 23.0
10/17/2023 Regulatory 10:10 Ebb 15 19 23.0
11/01/2023 Regulatory 11:17 Ebb 11 22 4.5
01/02/2024 Regulatory 11:24 Flood 8 20 2.0
02/13/2024 Regulatory 10:10 Ebb 8 18 1.7
03/12/2024 Regulatory 10:16 Ebb 8 6 22.0
04/01/2024 Regulatory 10:58 Ebb 12 4 23.0
05/13/2024 Regulatory 10:16 Flood 15 4 350.0
11/06/2024 Regulatory 10:40 Ebb 11 21 17.0
12/05/2024 Regulatory 10:47 Ebb 8 23 2.0
Page 7 of 7 ─ Shellfish Growing Area Section 360-236-3330
MAP 1. Oakland Bay Growing Area
Page 1 of 7 ─ Shellfish Growing Area Section 360-236-3330
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Hood Canal 6
Annual Shellfish Growing Area Review
Prepared By: Trevor Swanson
Area: Hood Canal 6
Year Ending: December 31, 2024
Classification: Approved, Conditionally Approved, Prohibited
Activities in the Growing Area in 2024
The growing area was sampled six times in accordance with the National Shellfish Sanitation Program (NSSP) Systematic
Random Sampling (SRS) criteria. Station 217 was sampled eight times. Station 291 was sampled three times in Open
status. The Alderbrook Marina Conditionally Approved area was closed from May 1 through September 30 due to
increased boating activities. There are approved relays from the Restricted area to the Approved portion of Hood Canal 6.
A portion of the growing area near the Alderbrook Resort and Big Bend Creek was closed in March, April, May, and
December for a total of 47 days due to sewage spills.
Approximately 30 acres near the mouth of the Tahuya River and stations 216 and 217 were reclassified from Prohibited to
Restricted in September due to a harvester request.
The Mason Clean Water District continued to implement the 2018 closure response plan. The Hood Canal Regional PIC
workgroup continued to meet.
Analytical Results of Water Samples
Table 1 summarizes the most recent 30 samples collected from each of the sampling stations. All stations meet NSSP
Approved standards except Restricted Station 217 with an estimated 90th percentile of 57.8 FC/100mL. Station 316 is
Threatened with an estimated 90th percentile of 31.0 FC/100mL. Table 2 shows Station 316 individual data.
Change in Actual Pollution Sources that Impact the Growing Area
We currently have no information indicating the area has any new sources of pollution.
Classification Status
Well within the classification standards
Meets standards, but threatened with downgrade in classification
Fails to meet current classification standards
Remarks and Recommendations
The growing area is classified appropriately.
Page 2 of 7 ─ Shellfish Growing Area Section 360-236-3330
Management Plan Evaluation
1. Have all parties involved complied with the conditions of the management plan ................................... Yes
2. Has reporting been adequate to manage the conditional area ................................................................. Yes
3. Does the area consistently meet approved area criteria when it is open for harvest .............................. Yes
4. Has a field inspection of critical pollution sources been conducted ........................................................ Yes
Page 3 of 7 ─ Shellfish Growing Area Section 360-236-3330
TABLE 1. Summary of Marine Water Data (SRS) for the Hood Canal 6 Growing Area
Sampling Event Type: Regulatory
Maximum Number of Samples: 30
Tides Included: All
Station
Number Classification Date Range Range
(FC/100mL)
Geomean
(FC/100mL)
Est. 90th
Percentile
(FC/100mL)
Meets
Standard
192 Approved 1/21/2020 - 11/12/2024 1.7 - 920.0 3.1 18.6 Y
207 Approved 1/21/2020 - 11/12/2024 1.7 - 49.0 2.5 7.5 Y
209 Approved 1/21/2020 - 11/12/2024 1.7 - 70.0 3.3 13.2 Y
210 Approved 1/21/2020 - 11/12/2024 1.7 - 79.0 3.4 14.8 Y
212 Approved 1/21/2020 - 11/12/2024 1.7 - 240.0 3.3 15.2 Y
213 Approved 1/21/2020 - 11/12/2024 1.7 - 49.0 4.0 17.3 Y
214 Approved 1/21/2020 - 11/12/2024 1.7 - 49.0 3.2 13.6 Y
215 Approved 1/21/2020 - 11/12/2024 1.7 - 240.0 4.5 25.7 Y
218 Approved 1/21/2020 - 11/12/2024 1.7 - 130.0 4.7 22.2 Y
219 Approved 1/21/2020 - 11/12/2024 1.7 - 49.0 3.3 13.0 Y
220 Approved 1/21/2020 - 11/12/2024 1.7 - 49.0 3.6 13.2 Y
221 Approved 1/21/2020 - 11/12/2024 1.7 - 79.0 3.0 10.7 Y
222 Approved 1/21/2020 - 11/12/2024 1.7 - 170.0 3.6 18.0 Y
223 Approved 1/21/2020 - 11/12/2024 1.7 - 240.0 2.9 14.5 Y
224 Approved 1/21/2020 - 11/12/2024 1.7 - 350.0 3.0 13.1 Y
225 Approved 1/21/2020 - 11/12/2024 1.7 - 350.0 3.6 18.1 Y
226 Approved 1/21/2020 - 11/12/2024 1.7 - 350.0 2.7 10.3 Y
227 Approved 1/21/2020 - 11/12/2024 1.7 - 140.0 2.9 13.8 Y
228 Approved 1/21/2020 - 11/12/2024 1.7 - 79.0 3.1 10.9 Y
229 Approved 1/21/2020 - 11/12/2024 1.7 - 79.0 2.7 9.6 Y
230 Approved 1/21/2020 - 11/12/2024 1.7 - 350.0 4.2 24.8 Y
231 Approved 1/21/2020 - 11/12/2024 1.7 - 240.0 3.3 15.1 Y
Page 4 of 7 ─ Shellfish Growing Area Section 360-236-3330
TABLE 1 Continued.
Station
Number Classification Date Range Range
(FC/100mL)
Geomean
(FC/100mL)
Est. 90th
Percentile
(FC/100mL)
Meets
Standard
232 Approved 1/21/2020 - 11/12/2024 1.7 - 79.0 3.4 12.7 Y
233 Approved 1/21/2020 - 11/12/2024 1.7 - 120.0 2.7 10.6 Y
292 Approved 1/21/2020 - 11/12/2024 1.7 - 70.0 4.3 20.2 Y
298 Approved 1/21/2020 - 11/12/2024 1.7 - 130.0 3.2 11.5 Y
309 Approved 1/21/2020 - 11/12/2024 1.7 - 240.0 3.5 21.7 Y
316 Approved 1/21/2020 - 11/12/2024 1.7 - 170.0 5.5 31.0 Y
317 Approved 1/21/2020 - 11/12/2024 1.7 - 23.0 2.0 4.2 Y
318 Approved 1/21/2020 - 11/12/2024 1.7 - 240.0 3.6 17.9 Y
319 Approved 1/21/2020 - 11/12/2024 1.7 - 240.0 3.1 15.4 Y
320 Approved 1/21/2020 - 11/12/2024 1.7 - 1600.0 2.8 16.6 Y
291 Conditionally
Approved 5/13/2020 - 11/12/2024 1.7 - 170.0 3.1 13.7 Y
216 Restricted 1/21/2020 - 11/12/2024 1.7 - 350.0 4.4 27.1 Y
217 Restricted 5/13/2020 - 12/12/2024 1.7 - 540.0 6.9 57.8 N
The standard for approved shellfish growing waters is a fecal coliform geometric mean not greater than 14 organisms/
100 mL with an estimated 90th percentile not greater than 43 organisms/ 100 mL. The above table shows
bacteriological results in relation to program standards.
Page 5 of 7 ─ Shellfish Growing Area Section 360-236-3330
TABLE 2. Marine Water Data Summary for the Threatened Station in Hood Canal 6
Station: 316
Classification: Approved
Method: SRS
Total Samples: 30
Range (FC/100 mL): 1.7 - 170.0
GeoMean (FC/100 mL): 5.5
Date Range: 01/21/2020 - 11/12/2024
E90th (FC/100 mL): 31.0
Meets Standard: Y
Sample
Date
Event Type Time Tide SWT Salinity Fecal
Coliform
01/21/2020 Regulatory 10:01 Flood 8 30 4.5
03/03/2020 Regulatory 08:58 Flood 9 23 1.7
05/13/2020 Regulatory 09:02 Flood 12 28 17.0
07/28/2020 Regulatory 13:53 Ebb 21 24 1.7
09/08/2020 Regulatory 11:49 Ebb 18 26 1.7
11/04/2020 Regulatory 12:30 Ebb 12 26 9.3
02/24/2021 Regulatory 12:59 Flood 9 20 1.8
04/19/2021 Regulatory 11:57 Ebb 14 12 23.0
06/29/2021 Regulatory 10:40 Ebb 22 20 170.0
08/30/2021 Regulatory 14:02 Ebb 17 28 1.7
10/26/2021 Regulatory 12:33 Ebb 11 22 33.0
12/08/2021 Regulatory 12:46 Ebb 11 27 33.0
03/23/2022 Regulatory 12:06 Ebb 11 24 4.5
05/23/2022 Regulatory 12:54 Ebb 15 15 13.0
07/26/2022 Regulatory 18:07 Flood 24 24 1.7
09/20/2022 Regulatory 15:49 Flood 19 24 33.0
10/31/2022 Regulatory 13:17 Ebb 11 28 49.0
02/01/2023 Regulatory 13:58 Ebb 7 9 1.7
03/16/2023 Regulatory 13:02 Ebb 9 27 1.7
04/25/2023 Regulatory 10:31 Ebb 11 22 1.7
06/14/2023 Regulatory 16:50 Flood 19 21 2.0
08/23/2023 Regulatory 11:49 Ebb 19 26 13.0
10/04/2023 Regulatory 12:25 Ebb 14 10 1.7
12/20/2023 Regulatory 10:14 Flood 9 16 2.0
01/22/2024 Regulatory 09:55 Flood 7 3 23.0
03/18/2024 Regulatory 09:45 Flood 9 9 7.8
05/06/2024 Regulatory 17:50 Ebb 11 30 1.7
07/16/2024 Regulatory 16:31 Ebb 23 25 1.7
09/09/2024 Regulatory 12:08 Ebb 17 15 1.8
11/12/2024 Regulatory 13:44 Flood 12 29 4.5
Page 6 of 7 ─ Shellfish Growing Area Section 360-236-3330
MAP 1. Hood Canal 6 Growing Area (1 of 2)
Page 7 of 7 ─ Shellfish Growing Area Section 360-236-3330
MAP 2. Hood Canal 6 Growing Area (2 of 2)
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No.
From: Melissa Casey Ext: 404
Department: Public Health Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): 6/3/24, 10/14/24, 5/19/25 Agenda Date(s): 5/27/25
Internal Review: ☐ Finance ☐ Human Resources ☒ Legal ☐ IT ☒ Risk ☐ Other
(This is the responsibility of the requesting Department)
Item: Contract – 5-Year Local Homeless Housing Plan Facilitator
Background/Executive Summary:
Washington state law requires local governments to develop a five-year local homeless housing plan that
provides goals, strategies, activities, performance measures, and timelines to eliminate homelessness
within the county. The Housing and Behavioral Advisory Board approved retaining and dedicating
$125,000 of SFY25 unspent funds for subcontracting with a 5-Year Plan Facilitator, who will work with
the County, City, and Key Stakeholders to meet process requirements which include facilitating
community meetings, engaging stakeholders as described in the plan guidance, and providing a final
written local plan to be submitted to Commerce by December 2025.
The Homeless Response System RFP was open from April 15 to May 16; this is the only proposal
received for this service. The candidates are well qualified and have experience with the 5-year plan
elements. This contract is an opportunity to fulfill the local government’s obligation to develop the local
plan, utilizing the skills and expertise of a non-biased third-party with no local affiliations to engage the
community and collect input from key stakeholders across the county. The majority of the scope of work
will be conducted within the current fiscal year, allowing the spend down of the remaining funds set aside
for this project.
Budget Impact (amount, funding source, budget amendment, etc.):
No impact to the general fund; $120,000 already budgeted from Department of Commerce Consolidated
Homeless Grant
Public Outreach:
News Release; followed the Request for Proposal process; funding allocation approved by the Housing &
Behavioral Health Advisory Board
Requested Action:
Move contract amendment to 5/27 action agenda for approval
Attachment(s):
View Community Advisors Contract
Action Items:
→ Hearing Examiner Recommendation for Road Vacation No. 422.
Discussion Items:
Commissioner Follow-Up Items:
Upcoming Items:
May 18th – 24th National Public Works Week
May 19th Pre-Budget Utility Rate Workshop (9:00am to 11:00pm)
May 22nd Fill the Public Works Truck Events 9am to 2:30pm
Locations: OCCU Uptown
NW Corner of 7th & Railroad Ave.
Belfair QFC
June 6th Public Works/TIP-CAP presentation at Republican Women meeting
MASON COUNTY PUBLIC WORKS
COMMISSIONER BRIEFING
May 19, 2025
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No.
From: Lovejoy Schaefer, Right of Way Agent Senior,
on behalf of Mike Collins, PLS, PE
Deputy Director/County Engineer
Ext: 456
Department: Public Works Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): May 19, 2025 Agenda Date(s): May 27, 2025
Internal Review: ☐ Finance ☐ Human Resources ☒ Legal ☐ IT ☐ Risk ☐ Other
(This is the responsibility of the requesting Department)
Item: Road Vacation No. 422 – Hearing Examiner Recommendation
Vacate a portion of land in the Southwest quarter of the Southwest quarter of Section 12, Township 22
North, Range 4 West, W.M., Mason County, Washington more particularly described as follows:
The South half of 16-foot alley lying North of Lots 14-19, Block 8;
The North half of 16-foot alley lying South of Lots 12-13, Block 8; AND
All that portion of 20-foot alley lying West of Lots 13-14, Block 8, All in McReavy’s First Addition to
Hoodsport, recorded in Volume 2 of plats, Page 11, records of Mason County, Washington.
Background/Executive Summary:
The Mason County Hearing Examiner held a hearing on Wednesday March 26, 2025, at 1:00pm via
zoom. This hearing was to consider vacating the above mentioned alleys in the plat of McReavy’s First
Addition to Hoodsport, as recorded in Volume 2 of plats, Page 11, as dedicated on October 10, 1890, in
Mason County, Washington, as requested by Jesse Ryan Liechty c/o Daniel A Berner, Berner Law Office.
The Hearing Examiner issued his Findings of Fact, Conclusions of Law and Recommendation on April 9,
2025, recommends approving the proposed vacation subject to the following conditions.
1. The vacated area will be subject to existing easements for ingress and egress, and drainage or
other purposes, if any, and in accordance with RCW 36.87.140, retain an easement in favor of
Mason County for any utilities and drainage present in the vacated right of way.
Budget Impact (amount, funding source, budget amendment, etc.):
The required administrative fee of $1,000 has been paid. The vacation area is classified as a “Class C”
road. Per RCW 36.87.120 & MCC 12.20.060, no compensation other than the administrative fee of the
vacation action is due.
Public Outreach:
Public notice was provided as required by RCW 36.87.050, both by posting at the site and by
publishing in the county official newspaper.
Requested Action:
Requesting the Mason County Board of Commissioners accept the recommendation of the
Hearing Examiner and grant the vacation of the right-of-way as petitioned, subject to the
conditions contained in the Findings of Fact, Conclusions of Law and Recommendations of the
Hearing Examiner for Road Vacation No. 422.
Attachment(s):
1. Hearing Examiner's Findings of Fact, Conclusions of Law and Recommendation
2. Order of Vacation
Road Vacation p. 1 Recommendation
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BEFORE THE HEARING EXAMINER FOR MASON COUNTY
Phil Olbrechts, Hearing Examiner
RE: Road Vacation No. 422
Petition for a Road Vacation
FINDINGS OF FACT, CONCLUSIONS
OF LAW AND RECOMMENDATION
SUMMARY
Jesse Ryan Liechty requests the vacation of rights of way that adjoins property he owns
located between North Lake Cushman Road and Schoolhouse Road. It is recommended
that the County Commissioners approve the vacation.
The County staff stated the road areas are not deemed necessary for future use by the
County in its road system. The vacation areas in question have likely already been
vacated as a matter of law under what is called the ancient right of way statute, RCW
36.87.090. Due to amendments made to the original statute in 1909, a court has ruled
that he statute generally operates to vacate roads that were dedicated prior to March 11,
1904 and remained unused for a period of at least five years. See Gillis v. King County,
42 Wn.2d 373 (1953). The right of way was dedicated to the public on October 14,
1890. The formal vacation by the County will add the vacated land to the County’s tax
roles and avoid the necessity of a clear title action by the property owner.
TESTIMONY
Tina Schaefer, Right of Way Agent Senior summarized the staff report. Daniel Burner,
an attorney for the petitioner, was present to answer questions.
EXHIBITS
The January 17, 2025 Engineer’s Report – Road Vacation File No. 422 was admitted
as Exhibit 1 during the vacation hearing along with its three attachments as listed on
Page 2 of the report.
FINDINGS OF FACT
Procedural:
Road Vacation p. 2 Recommendation
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• Hearing. A virtual hearing on the petition for vacation was held on March 26, 2025
at 1:00 pm via Zoom.
Substantive:
2. Site/Proposal Description. Jesse Ryan Liechty requests the vacation of rights of
way that adjoins property he owns located between North Lake Cushman Road and
Schoolhouse Road.
More specifically, Mr. Liechty owns Lots 12 to 19, inclusive, in Block 8, McReavy’s
First Addition to Hoodsport, as recorded in Volume 2 of plats, page 11. Mr. Liechty
has petitioned for the vacation of the deeded rights of way as attached on Exhibit A.
That portion of the rights of way are adjacent to the petitioner’s property. The requested
rights of way are not open, and the County has no record of ever maintaining them. The
rights of way were dedicated to the public on October 14, 1890, when the plat of
McReavy’s First Addition to Hoodsport was originally platted.
3. Utility of Vacation Area. The engineering report (Ex. 1) identifies that the roads are
Class C roads. The roads are not presently used as public roadways. As noted in the
engineer’s report, Public Works staff have determined that the proposed vacation area
is not necessary for future use in the County’s road system. No lots will be landlocked
as a result of the proposal. The area proposed for vacation has no utility to the County.
4. Petition Includes Majority of Abutting Owners. As shown in Ex. B, the petitioners
own the majority of the areas abutting the vacation area.
CONCLUSIONS OF LAW
Procedural:
1. Authority of Hearing Examiner. MCC 12.20.030 provides the Examiner with the
authority to review road vacation applications and make a recommendation to the
Mason County Board of County Commissioners.
Substantive:
2. Review Criteria and Application. Chapter 12.20 MCC sets forth the requirements
for vacation of roads. Furthermore, MCC 12.20.010 provides that County roads may
be vacated in accordance with the provisions of Chapter 36.87 RCW. Applicable
review standards for vacation under Chapter 12.20 MCC, as well as those in Chapter
36.87 RCW, are quoted in italics below and applied via corresponding conclusions of
law.
MCC 12.20.010: County roads may be vacated in accordance with the provisions of
RCW 36.87, and Mason County may require as a condition precedent to the vacation
Road Vacation p. 3 Recommendation
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the receipt of just compensation from the person or persons benefiting from the
vacation.
RCW 36.87.020: Owners of the majority of the frontage on any county road or portion
thereof may petition the county legislative authority to vacate and abandon the same
or any portion thereof. The petition must show the land owned by each petitioner and
set forth that such county road is useless as part of the county road system and that the
public will be benefited by its vacation and abandonment. The legislative authority
may:
(1) require the petitioners to make an appropriate cash deposit or furnish an
appropriate bond against which all costs and expenses incurred in the examination,
report, and proceedings pertaining to the petition shall be charged; or
(2) by ordinance or resolution require the petitioners to pay a fee adequate to cover
such costs and expenses.
RCW 36.87.060: If the county road is found useful as a part of the county road system
it shall not be vacated, but if it is not useful and the public will be benefited by the
vacation, the county legislative authority may vacate the road or any portion thereof.
3. Vacation Area Meets Vacation Criteria. The proposed vacation conforms to the
requirements of the statutes and ordinances quoted above. The petitioners own the
majority of the abutting property to the vacation area as determined in Finding of Fact
No. 4 and required by RCW 36.87.020.
As determined in Finding of Fact No. 3, the vacation area is not currently useful as a
part of the county road system as required by RCW 36.87.060.
MCC 12.20.040: For the purpose of vacating county roads, all roads shall be
classified as follows:
(1) Class A. All roads for which the right-of-way is an easement.
(2) Class B. All roads for which the right-of-way is owned in fee simple and for which
the county paid full fair market value of the fee simple estate.
(3)Class C. All roads that meet RCW 36.87.090 requirements.
4. Vacation Area Qualifies as Class A Road. As outlined in the Summary and Finding
of Fact No. 2, the right of ways subject to the requested vacation are Class C roads.
MCC 12.20.050: Any person or persons desiring to have any portion of any county
road vacated shall be required by the Mason County board of county commissioners
as a condition precedent to the vacation to pay the county prior to the vacation. The
compensation rates include those rates set forth in Section 12.20.060, if any, and the
administration fee set forth in Section 12.20.080.
Road Vacation p. 4 Recommendation
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5. Required Administrative Fees Paid. The engineer’s report identifies that the
petitioners have paid the required $1000 administration fee. No compensation for the
right of way is required as concluded in Conclusion of Law No. 6.
MCC 12.20.060: The county shall require, as a condition precedent to the vacation of
roads or portions thereof within the classifications set forth in Section 12.20.040, that
persons benefitting from the vacation thereof compensate Mason County as set forth in
the following schedule:
(1) Class A Roads. Fifty percent of the appraised value.
(2) Class B Roads. One hundred percent of the appraised value.
(3) Class C Roads. No compensation other than for the administrative fee of the
vacation action.
At no time will the compensation for Class A or B roads be reimbursed less than the
county originally paid for the property.
6. Compensation Not Required. As previously noted, the vacation area is classified as
a “Class C” road and no compensation is due.
MCC 12.20.080: Each petition for vacation of a road shall be accompanied by a
payment of one thousand dollars to cover all administrative costs regardless of the
county's approval of vacation. Said administrative costs shall include the costs of the
hearing examiner in holding the public hearing and reporting recommendations to the
board of county commissioners.
7. Required Deposit Paid. The engineer’s report identifies that petitioners have paid
the required $1,000 deposit.
RECOMMENDATION
It is recommended that the Board of Commissioners approve the proposed vacation
subject to the following conditions.
1. The vacated area will be subject to existing easements for ingress, egress, and
drainage or other purposes, if any, and in accordance with RCW 36.87.140, retain
an easement in favor of Mason County for any utilities and drainage present in the
vacated right of way.
DATED this 9th day of April, 2025.
Phil Olbrechts
Mason County Hearing Examiner
Mason County Administrator
411 N 5th Street
Shelton, WA 98584
(360) 427-9670 ext. 419
Mason County Commissioner
Briefing Items from County Administrator
May 19, 2025
Specific Items for Review
→ Paul and Babe statues – Nichole Wilston
→ Community Development Block Grant Public Hearing – Jennifer Beierle
→ 2025 Budget amendments – Jennifer Beierle
→ Human Resources recommendation report – Mark Neary
Administrator Updates
→ Mason County Treasurer nomination
→ Discussion/path forward for determining the process for open County Administrator position
Commissioner Discussion
→ Housing Authority applicants
→ Calendar updates
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No.
From: Nichole Wilston Ext: 643
Department: Human Resources Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): May 19, 2025 Agenda Date(s): May 27, 2025
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other
(This is the responsibility of the requesting Department)
Item:
Request for approval to accept the Paul Bunyan and Babe the Blue Ox statues, permanently affixed to
trailers, as gifted assets into County ownership.
Background/Executive Summary:
The Historical Society has offered to gift the Paul Bunyan and Babe the Blue Ox statues to
Mason County. These statues have been a recognizable and valued part of the Mason County
community and its cultural history for decades. The intent of the transfer is to preserve these
important icons and continue to remain part of local events, including the Forest Festival and
other public celebrations.
The County will accept ownership of both the statues and their respective trailers, which have not
previously been registered. Once ownership is transferred, the County will begin the process of
obtaining VINs and registering the trailers as County property.
Budget Impact (amount, funding source, budget amendment, etc.):
Minimal initial impact. Future maintenance and storage may be handled through existing agreements
(e.g., potential addendum to NEO contract) or budgeted separately.
Requested Action:
Approve acceptance of the Paul Bunyan and Babe the Blue Ox statues and their affixed trailers into
Mason County ownership, as gifted assets from the Historical Society.
Attachment(s):
• Draft Deed of Gift
• Photos of statues/trailers
Pual Bunyan and Babe the Blue Ox Statues at
the Mason County Forest Festival
DEED OF GIFT
This Deed of Gift is made this ___ day of ____________, 2025, by and between the Mason County
Historical Society, a nonprofit organization located in Mason County, Washington (hereinafter
referred to as the "Donor"), and Mason County, a political subdivision of the State of Washington
(hereinafter referred to as the "Donee").
RECITALS
WHEREAS, the Donor is the lawful owner of certain historical assets consisting of two
fiberglass statues, “Paul Bunyan” and “Babe the Blue Ox,” each affixed to separate mobile trailers
(collectively, the “Gifted Property”); and
WHEREAS, these statues have been a long-standing and valued part of Mason County’s
cultural and historical identity and have been featured in community events, including the Mason
County Forest Festival, for over 50 years; and
WHEREAS, the Donor desires to gift the Gifted Property to the Donee, and the Donee desires
to accept the Gifted Property for public benefit, preservation, and continued inclusion in community
activities;
NOW, THEREFORE, in consideration of the mutual covenants and the intention to preserve
and utilize the Gifted Property for the benefit of the public, the parties agree as follows:
1. Transfer of Ownership: The Donor hereby unconditionally and irrevocably transfers,
conveys, and assigns all rights, title, and interest in and to the Gifted Property to the Donee,
as of the effective date of this Deed of Gift.
2. Intent and Use: It is the mutual intent of the parties that the Gifted Property be preserved
and maintained by the Donee and included in public events and activities that celebrate
Mason County’s history and heritage.
3. Condition of Gift: The Gifted Property is transferred in “as-is” condition. The Donor makes
no warranties regarding the condition or fitness of the Gifted Property, and the Donee accepts
the Gifted Property as-is.
4. Entire Agreement: This Deed of Gift constitutes the entire agreement between the parties
regarding the Gifted Property and supersedes all prior understandings or agreements.
IN WITNESS WHEREOF, the parties have executed this Deed of Gift as of the date first
written above.
MASON COUNTY HISTORICAL SOCIETY
By: ___________________________
Name:
Title:
Date:
MASON COUNTY
By: ___________________________
Name:
Title:
Date:
MASON COUNTY BOARD OF COUNTY COMMISSIONERS
RESOLUTION NO. _______
A Resolution Accepting the Gift of Historical Statues from the Mason County Historical
Society
WHEREAS, the Mason County Historical Society has offered to gift two historical statues,
“Paul Bunyan” and “Babe the Blue Ox,” each affixed to a trailer, to Mason County for the purpose
of public benefit and historical preservation; and
WHEREAS, these statues have been prominent features in the County’s cultural history
and have participated in community events such as the Mason County Forest Festival for over 50
years; and
WHEREAS, the Board of County Commissioners supports the continued preservation and
display of these icons as part of Mason County’s historical legacy; and
WHEREAS, the gift will be formalized through a Deed of Gift transferring ownership to
Mason County;
NOW, THEREFORE, BE IT RESOLVED by the Board of Mason County Commissioners that:
1. The Board hereby accepts the gift of the Paul Bunyan and Babe the Blue Ox statues,
including the trailers to which they are affixed, from the Mason County Historical Society.
2. The Board authorizes the execution of the Deed of Gift to formalize the transfer and
authorizes the County Administrator to sign the Deed on its behalf.
APPROVED this ___ day of _____________, 2025.
ATTEST:
________________________________
McKenzie Smith, Clerk of the Board
APPROVED AS TO FORM:
________________________________
Tim Whitehead, Chief Deputy Prosecuting
Attorney
BOARD OF COUNTY COMMISSIONERS
MASON COUNTY, WASHINGTON
___________________________________
Sharon Trask, Chair
___________________________________
Pat Tarzwell, Vice-Chair
___________________________________
Randy Neatherlin, Commissioner
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No.
From: Jennifer Beierle Ext: 532
Department: Central Services Briefing: ☒
Action Agenda: ☒
Public Hearing: ☒
Special Meeting: ☐
Briefing Date(s): 5/12/2025 Agenda Date(s): May 27, 2025
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other
(This is the responsibility of the requesting Department)
Item:
Approval to set a public hearing on Tuesday, June 24, 2025 at 9:15 a.m. to inform citizens of the
availability of funds and eligible uses of the state Community Development Block Grant (CDBG) and
receive comments on proposed activities specifically funding the Community Action Council of Lewis,
Mason, and Thurston Counties (CAC), as well as receive comments on the 2022-2025 program.
Background/Executive Summary:
Mason County coordinates with the CAC on an annual basis to apply for, receive, and provide
services through a PS-CDBG grant administered by the Washington State Department of Commerce
(DOC).
In 2022-2025 the $308,000 in funding was used to provide service referrals for a minimum of
7,000 individuals each year in Mason and Lewis counties, of which 3,400 must meet HUD’s 51% income
qualification, and provide direct services and referrals for a minimum of 350 child victims each year.
This year’s allotment is $105,000.
As a part of the PS-CDBG application process, applicants are required to solicit public
input on the proposed activities and services to be provided as well as receive comments on current
programming. This citizen input is to be solicited at a published Public Hearing.
Budget Impact (amount, funding source, budget amendment, etc.):
This project is fully funded by the CDBG grant.
Public Outreach:
Notice of public hearing posted in newspaper; information regarding eligible activites and grant amounts
posted on Mason County website.
Requested Action:
Approval to set a public hearing on Tuesday, June 24, 2025 at 9:15 a.m. to inform citizens of the
availability of funds and eligible uses of the state Community Development Block Grant (CDBG) and
receive comments on proposed activities specifically funding the Community Action Council of Lewis,
Mason, and Thurston Counties (CAC), as well as receive comments on the 2022-2025 program.
Attachment(s):
Eligible CDBG Public Service Activities
2025/2026 Proposed CDBG Public Service Grant Amounts
CDBG Fact Sheet
Public Hearing Notice
NOTICE OF PUBLIC HEARING
PUBLIC SERVICE-COMMUNITY DEVELOPMENT BLOCK GRANT
NOTICE IS HEREBY GIVEN that the Board of Mason County Commissioners will hold a public
hearing in the Commission Chambers at Mason County Building I, located at 411 N. 5th Street,
Shelton, Washington, on Tuesday, June 24, 2025 at 9:15 am.
The purpose of the public hearing is to review community development and housing needs,
inform citizens of the availability of funds and eligible uses of the state Community Development
Block Grant (CDBG), and receive comments on proposed activities, particularly from lower
income persons residing in the Mason and Lewis County areas. Comments on Mason County's
and Community Action Council of Lewis, Mason and Thurston Counties program's past
performance and use of prior CDBG Public Services Grants will also be received.
For the 2025 program year (July 2025 – June 2026) up to $105,000 is proposed to be available
annually to the County and the Community Action Council of Lewis, Mason and Thurston
Counties to fund public services that principally benefit low- to moderate-income persons. For
the 2022-2024 program years, Mason County and Community Action Council of Lewis and
Mason Counties received $308,000.
An outline of the proposed activities and services for the 2025 program year will be available for
review at the Mason County Commissioners’ Office located at 411 N. 5th Street, Shelton,
Washington from May 27, 2025, through June 24, 2025 and on Mason County’s website –
www.masoncountywa.gov. Comments may also be submitted in writing to the Mason County
Commissioners, 411 N. 5th Street, Shelton, WA 98584. Comments will be accepted until May
23, 2022.
The Commission Chambers are handicap accessible. Arrangements to reasonably
accommodate special needs, including handicap accessibility or interpreter, will be made upon
receiving 24-hour advance notice. If special accommodation is needed, please contact the
Commissioners’ office, Shelton (360) 427-9670, Belfair (360) 275-4467, or Elma (360) 482-
5269, ext 419.
Dated this day of , 2025
BOARD OF COUNTY COMMISSIONERS
MASON COUNTY, WASHINGTON
_____________________________________
McKenzie Smith, Clerk of the Board
2019 CDBG General Purpose Grant Application Handbook 1 March 2019
Summary of Eligible Activities
Public Facilities – Activities to design, construct, or reconstruct water and sewer systems, flood
and drainage facilities, solid waste disposal facilities, streets and sidewalks, and other public
facilities.
Special assessments for low- and moderate-income homeowners are eligible if the
improvements meet CDBG requirements, such as Labor Standards and Environmental Review.
For purposes of the CDBG program, "special assessment" is defined as the recovery of the
capital costs of a completed public improvement through:
1) a fee or charge levied or filed as a lien against a parcel of real estate as a direct result of a
benefit derived from the installation of a public improvement; or
2) a one-time charge made as a condition of access to the improved public system.
Low- and moderate-income property owners cannot be assessed or charged a fee to recover
the capital costs of any CDBG-funded public facility.
Community Facilities – Acquisition, design, construction, or reconstruction of community
facilities to serve lower income communities or lower income youth, elderly, or other lower
income groups with special needs. This includes shelters and transitional housing facilities. It
also includes acquisition, design, construction, or rehabilitation of fire protection facilities, and
purchase of fire protection equipment. Community facility projects must provide the intended
benefit for at least 10 years.
Economic Development – Construction or reconstruction of public infrastructure or facilities in
support of private for-profit entities when the project will create or retain full-time equivalent
(FTE), permanent jobs primarily for low- and moderate-income persons. Local microenterprise
assistance programs offering direct loans and technical assistance/training to commercial
enterprises with 5 or fewer employees, when at least one is the enterprise owner. Downtown
revitalization activities, including infrastructure improvements, façade rehabilitation, and
correction of code violations. Capitalizing a local economic development revolving loan fund for
eligible private for-profit entities to create or retain FTE permanent jobs primarily for low- and
moderate-income persons, or when the business provides essential services to residents of a
low- and moderate-income residential area. Limited assistance to private for-profit entities such
as loans, loan guarantees, interest supplements, and interim financing/float loans to create or
retain FTE, permanent jobs primarily for low- and moderate-income persons. The need for
public funds to benefit private for-profit entities must clearly balance the extent of public benefit
received.
Housing Rehabilitation – Activities to rehabilitate public or privately-owned, single- or multi-
family housing units, commercial buildings and other non-residential structures. Substantial
housing rehabilitation, lead-based paint mitigation, minor home repairs, energy conservation
improvements and removal of architectural barriers are eligible rehabilitation activities. Also
eligible is the cost of connecting residential structures to available water and sewer lines.
Rehabilitation assistance may be provided in the form of grants, loans, loan guarantees or
interest supplements. Housing rehabilitation grants are limited to $500,000 each. CDBG funds
available for general administration and housing rehabilitation administration costs are generally
limited to 25 percent of the CDBG award.
Comprehensive - A comprehensive project includes activities listed in at least two of the other
categories. For example, neighborhood revitalization by improving streets, sewer, water, and
housing rehabilitation, is considered comprehensive. These activities must be related and
coordinated to achieve more results than would be possible when addressed individually.
2 March 2019
Other Eligible Activities - The following activities are eligible, and depending on the context,
may qualify as elements of any of the above project categories:
Local Match - For the non-federal share required by other federal or state grant programs
used to support CDBG-eligible activities.
Relocation - Relocation payments and assistance to permanently or temporarily displaced
individuals, families, or businesses. All CDBG proposals that may cause displacement must
include relocation assistance in the project plan and budget.
TITLE 1 OF THE HOUSING AND COMMUNITY DEVELOPMENT ACT OF 1974
This Act is the congressionally adopted statute from which most of the CDBG Program
regulations are developed. Section 105(a) identifies eligible activities and is reproduced, in its
entirety, below:
Eligible Activities - Section 105 (a) Activities assisted under this title may include
only:
(1) the acquisition of real property (including air rights, water rights, and other interests therein)
which is (A) blighted, deteriorated, deteriorating, undeveloped, or inappropriately developed
from the standpoint of sound community development and growth; (B) appropriate for
rehabilitation or conservation activities; (C) appropriate for the preservation or restoration of
historical sites, the beautification of urban land, the conservation of open spaces, natural
resources, and scenic areas, the provision of recreational opportunities, or the guidance of
urban development; (D) to be used for the provision of public works, facilities, and
improvements eligible for assistance under this title; or (E) to be used for other public purposes.
(2) the acquisition, construction, reconstruction, or installation (including design features and
improvements with respect to such construction, reconstruction, or installation that promote
energy efficiency) of public works, facilities (except for buildings for the general conduct of
government), and site or other improvements.
(3) code enforcement in deteriorated or deteriorating areas in which such enforcement, together
with public or private improvements or services to be provided, may be expected to arrest the
decline of the area.
(4) clearance, demolition, removal, and rehabilitation (including rehabilitation which promotes
energy efficiency) of buildings and improvements (including interim assistance, and financing
public or private acquisition for rehabilitation, and rehabilitation of privately owned properties
and including the renovation of closed school buildings).
(5) special projects directed to the removal of material and architectural barriers which restrict
the mobility and accessibility of elderly and handicapped persons.
(6) payments to housing owners for losses of rental income incurred in holding for temporary
periods housing units to be utilized for the relocation of individuals and families displaced by
activities under this title.
(7) disposition (through sale, lease, donation or otherwise) of any real property acquired
pursuant to this title or its retention for public purposes.
3 March 2019
(8) provisions of public services, including but not limited to those concerned with employment,
crime prevention, child care, health, drug abuse, education, energy conservation, welfare or
recreation needs, if such services have not been provided by the unit of general local
government (through funds raised by the said unit, or received by such unit from the state in
which it is located) during any part of the twelve-month period immediately preceding the date of
submission of the statement with respect to which funds are to be made available under this
title, and which are to be used for such services, unless the Secretary finds that the
discontinuation of such services was the result of events not within the control of the unit of
general local government, except that not more than 15 percent of the amount of any assistance
to a unit of general local government under this title may be used for activities under this
paragraph unless such unit of general local government used more than 15 percent of the
assistance received under this title for fiscal year 1982 or fiscal year 1983 for such activities
(excluding any assistance received pursuant to Public Law 98-8), in which case such unit of
general local government may use not more than the percentage or amount of such assistance
used for such activities for such fiscal year, whichever method of calculation yields the higher
amount.
(9) payment of the non-federal share required in connection with a federal grant-in-aid program
undertaken as part of activities assisted under this title.
(10) payment of the cost of completing a project funded under Title I of the Housing Act of 1949.
(11) relocation payments and assistance for displaced individuals, families, businesses,
organizations, and farm operations, when determined by the grantee to be appropriate.
(12) activities necessary (A) to develop a comprehensive community development plan, and (B)
to develop a policy-planning-management capacity so that the recipient of assistance under this
title may more rationally and effectively (i) determine its needs, (ii) set long-term goals and
short-term objectives, (iii) devise programs and activities to meet these goals and objectives, (iv)
evaluate the progress of such programs in accomplishing these goals and objectives, and (v)
carry out management, coordination, and monitoring of activities necessary for effective
planning implementation.
(13) payment of reasonable administrative costs related to establishing and administering
federally approved enterprise zones and payment of reasonable administrative costs and
carrying charges related to the planning and execution of community development and housing
activities, including the provision of information and resources to residents of areas in which
community development and housing activities are to be concentrated with respect to the
planning and execution of such activities, and including the carrying out of activities as
described in section 701(e) of the Housing Act of 1954 on the date prior to the date of
enactment of the Housing and Community Development Amendments of 1981.
(14) provision of assistance including loans (both interim and long term) and grants for activities
which are carried out by public or private nonprofit entities, including (A) acquisition of real
property. (B) acquisition, construction, reconstruction, rehabilitation, or installation of (i) public
facilities (except for buildings for the general conduct of government), site improvements, and
utilities, and (ii) commercial or industrial buildings or structures and other commercial or
industrial real property improvements; and (iii) planning.
(15) assistance to neighborhood-based nonprofit organizations, local development corporation,
nonprofit organizations serving the development needs of the communities or non-entitlement
areas, or entities organized under section 301(d) of the Small Business Investment Act of 1958
to carry out a neighborhood revitalization or community economic development or energy
conservation project in furtherance of the objectives of Section 101(c), and assistance to
4 March 2019
neighborhood-based nonprofit organizations, for the purpose of assisting, as part of
neighborhood revitalization or other community development, the development of shared
housing opportunities (other than by construction of new facilities) in which elderly f amilies (as
defined in Section 3(b)(3) of the United States Housing Act of 1937) benefit as a result of living
in a dwelling in which the facilities are shared with others in a manner that effectively and
efficiently meets the housing needs of the residents and thereby reduces their cost of housing.
(16) activities necessary to the development of energy use strategies related to recipient's
development goals, to assure that those goals are achieved with maximum energy efficiency,
including items such as:
(A) an analysis of the manner in, and the extent to which energy conservation objectives will
be integrated into local government operation, purchasing and service delivery, capital
improvements budgeting, waste management, district heating and cooling, land use
planning and zoning, and traffic control, parking, and public transportation functions.
(B) a statement of the action the recipient will take to foster energy conservation and the use
of renewable energy resources in private sector, including the enactment and enforcement
of local codes and ordinances to encourage or mandate energy conservation or use of
renewable energy resources, financial and other assistance to be provided (principally for
the benefit of low- and moderate-income persons) to make energy conserving
improvements to residential structures, and any other proposed energy conservation
activities.
(17) provisions of assistance to private, for-profit entities, when the assistance is necessary or
appropriate to carry out an economic development project.
(18) the rehabilitation or development of housing assisted under Section 17 of the United States
Housing Act of 1937.
(19) provision of assistance to facilitate substantial reconstruction of housing owned and
occupied by low-income persons (A) where the need for reconstruction was not determinable
until after rehabilitation under this section had already commenced, or (B) where the
reconstruction is part of a neighborhood rehabilitation effort and the grantee (i) determines the
housing is not suitable for rehabilitation, and (ii) demonstrates to the satisfaction of the
Secretary that the cost of substantial reconstruction is significantly less than the cost of new
construction and less than the fair market value of the property after substantial reconstruction.
(20) provision of technical assistance to public or nonprofit entities to increase the capacity of
such entities to carry out eligible neighborhood revitalization or economic development
activities, which assistance shall not be considered a planning cost as defined paragraph (12) or
administrative cost as defined in paragraph (13).
(21) housing services, such as housing counseling, energy auditing, preparation of work
specification, loan processing, inspections, tenant selection, management of tenant-based
rental assistance, and other services related to assisting owners, tenants, contractors, and other
entities, participating or seeking to participate in housing activities authorized under this section,
or under Title II of the Cranston-Gonzalez National Affordable Housing Act, except that activities
under this paragraph shall be subject to any limitation on administrative expenses imposed by
any law.
(22) provision of assistance by recipients under this title to institutions of higher education
having a demonstrated capacity to carry out eligible activities under this subsection for carrying
out such activities.
5 March 2019
(23) provision of assistance to public and private organizations, agencies, and other entities
(including nonprofit and for-profit entities) to enable such entities to facilitate economic
development by:
(A) providing credit (including providing direct loans and loan guarantees, establishing peer
lending programs) for the establishment, stabilization, and expansion of microenterprises.
(B) providing technical assistance, advice, and business support services (including
assistance, advice, and support relating to developing business plans, securing funding,
conducting marketing, and otherwise engaging in microenterprise activities) to owners of
microenterprises and persons developing microenterprises.
(C) providing general support (such as peer support programs and counseling) to owners of
microenterprises and persons developing microenterprises.
(24) activities necessary to make essential repairs and to pay operating expenses necessary to
maintain the habitability of housing units acquired through tax foreclosure proceedings in order
to prevent abandonment and deterioration of such housing in primarily low-income
neighborhoods.
(25) provision of direct assistance to facilitate and expand home ownership among persons of
low-income (except that such assistance shall not be considered a public service for purpose of
paragraph (8)) by using such assistance to:
(A) subsidize interest rates and mortgage principal amounts for low-income home buyers.
(B) finance the acquisition by low-income home buyers of housing that is occupied by the
home buyers.
(C) acquire guarantees for mortgage financing obtained by low-income home buyers from
private lenders (except that amounts received under this title may not be used under this
subparagraph to directly guarantee such mortgage financing and grantees under this title
may not directly provide such guarantees).
(D) provide up to 50 percent of any down payment required from low-income home buyer.
(E) pay reasonable closing costs (normally associated with the purchase of a home)
incurred by low-income home buyer.
(b) Upon the request of the recipient of assistance under this title, the Secretary may agree
to perform administrative services on a reimbursable basis on behalf of such recipient in
connection with loans or grants for the rehabilitation of properties as authorized under
subsection (a)(4).
(c)(1) In any case in which an assisted activity described in paragraph (14) or (17) of
subsection (a) is identified as principally benefiting persons of low-income, such activity
shall:
(A) be carried out in a neighborhood consisting predominately of person of low-income and
provide services for such person.
(B) involve facilities designed for use predominately by person of low-income.
(C) involve employment of persons, a majority of whom are persons of low-income.
6 March 2019
(2)(A) In any case in which an assisted activity described in subsection (a) is designed to
serve an area generally and is clearly designed to meet identified needs of persons of low-
income in such area, such activity shall be considered to principally benefit persons of low
income if (i) not less than 51 percent of the residents of such area are persons of low-
income; (ii) in any metropolitan city or urban county, the area served by such activity is
within the highest quartile of all areas within the jurisdiction of such city or county in terms of
the degree of concentration of persons of low-income; or (iii) the assistance for such activity
is limited to paying assessments (including any charge made as a condition of obtaining
access) levied against properties owned and occupied by persons of low-income to recover
the capital cost for a public improvement.
(B) The requirements of subparagraph (A) do not prevent the use of assistance under this
title for the development, establishment, and operation for not to exceed 2 years after its
establishment of a uniform emergency telephone number system if the Secretary
determines that.
(i) such system will contribute substantially to the safety of the residents of the area served
by such system.
(ii) not less than 51 percent of the use of the system will be by persons of low-income.
(iii) other federal funds received by the grantee are not available for the development,
establishment, and operation of such system due to the insufficiency of the amount of such
funds, the restrictions on the use of such funds, or the prior commitment of such funds for
other purposes by the grantee. The percentage of the cost of the development,
establishment, and operation of such a system that may be paid from assistance under this
title and that is considered to benefit low-income persons is the percentage of the population
to be served that is made up of persons of low-income.
(3) Any assisted activity under this title that involves the acquisition or rehabilitation of
property to provide housing shall be considered to benefit persons of low-income only to the
extent such housing will, upon completion, be occupied by such persons.
Ineligible Activities
Although ineligible activities are not specifically identified in the Act, the Code of Federal
Regulations (CFR's), developed from the Act, provide guidance. According to 24 CFR
570.207, the general rule is that any activity that is not authorized under the provisions of
570.201 - 570.206 of this Subpart is ineligible to be carried out with CDBG funds. This
section identifies three specific activities that are ineligible and provides guidance thought to
be necessary in determining the eligibility of several other activities frequently associated
with housing and community development.
(A) the following activities may not be carried out using CDBG funds:
(1) Buildings or portions thereof used predominantly for the general conduct of government
cannot be assisted with CDBG funds. Such buildings include, but are not limited to: city
halls and other headquarters of government where governing body of the recipient meets
regularly, courthouses, and other state or local government office buildings. This does not
exclude, however, the removal of architectural barriers under Subpart 570.201(k) and
historic preservation under 570.202(d) involving any such building. Also, where acquisition
of real property includes an existing improvement which is to be utilized in the provision of a
building or facility for the general conduct of government, the portion of the acquisition cost
7 March 2019
attributable to the land is eligible provided such acquisition meets a national objective,
(570.208).
(2) General government expenses. Except as otherwise specifically authorized in this
Subpart or under 2 CFR 200, expenses required to carry out the regular responsibilities of
the unit of general local government are not eligible for assistance under this Part.
(3) Political activities. CDBG funds shall not be used to finance the use of facilities or
equipment for political purposes or to engage in other partisan political activities, such as
candidate forums, voter transportation, or voter registration. However, a facility originally
financed in whole or in part with CDBG funds may be used on an incidental basis to hold
political meetings, candidate forums, or voter registration campaigns, provided that all
parties and organizations have access to the facility on an equal basis, and are assessed
equal rent or use charges, if any.
(B) The following activities may not be carried out with CDBG funds unless authorized under
provisions of 570.203 or as otherwise specifically noted herein, or when carried out by a
subrecipient under the provisions of 570.204.
(1) Purchase of equipment. The purchase of equipment with CDBG funds is generally
ineligible.
(i) Construction equipment. The purchase of construction equipment is ineligible, but
compensation for the use of such equipment through leasing, depreciation, or use
allowances pursuant to 200 as applicable for an otherwise eligible activity is an eligible use
of CDBG funds. However, the purchase of construction equipment for use as part of a solid
waste disposal facility is eligible under Subpart 570.201(c).
(ii) Fire protection equipment. Fire protection equipment is considered for this purpose to be
an integral part of a fire protection facility and thus, purchase of such equipment would be
eligible under 570.201(c).
(iii) Furnishings and personal property. The purchase of equipment, fixtures, motor vehicles,
furnishings, or other property which is not an integral structural fixture is generally ineligible.
CDBG funds may be used, however, to purchase, or to pay depreciation or use allowances
(in accordance with 2 CFR 200, as applicable), for such items when necessary for use by a
recipient or its subrecipients in the administration of activities assisted with CDBG funds, or
when eligible as firefighting equipment, or as a public service pursuant to Subpart
570.201(e).
(2) Operating and maintenance expenses. The general rule is that any expense associated
with repairing, operating or maintaining public facilities and services is ineligible. Specific
exceptions to this general rule are operating and maintenance expenses associated with
public service activities, interim assistance and office space for program staff employed in
carrying out the CDBG program. For example, where a public service is being assisted with
CDBG funds, the cost of operating and maintaining that portion of the facility in which the
service is located is eligible as part of the public service. Examples of ineligible operating
and maintenance expenses are:
(i) Maintenance and repair of streets, parks, playgrounds, water and sewer facilities,
neighborhood facilities, senior centers, centers for the handicapped, parking and similar
public facilities. Examples of maintenance and repair activities for which CDBG funds may
not be used include the filling of pot holes in streets, repairing cracks in sidewalks, the
mowing of recreational areas, and the replacement of expended street light bulbs.
8 March 2019
(ii) Payment of salaries for staff, utility costs and similar expenses necessary for the
operation of public works and facilities.
(3) New housing construction. Assistance may not be used for the construction of new
permanent residential structures or for any program to subsidize or finance such new
construction, except:
(i) As provided under the last resort housing provisions set forth in 49 CFR Part 24.
(ii) As authorized under 570.201(m).
(iii) When carried out by a subrecipient pursuant to 570.204(a).
February 2022
We strengthen communities
RURAL COMMUNITY GRANTS FOR ACTIVITIES THAT BENEFIT LOW-AND MODERATE-INCOME PERSONS
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)
General Purpose Grants - $11,500,000
For planning or construction of public infrastructure, community
facilities, affordable housing, and economic development projects.
Competitive. Maximum grant up to $1,000,000 based on project
type. Application materials available in March and due in June.
Public Services Grants - $1,500,000
For 17 counties and community action agencies to fund services for
lower income persons. Allocated by a formula based on population
and poverty. Application materials available in February and due in
April.
National Objectives
Funded by the US Department of Housing & Urban Development,
CDBG activities must meet one of these national objectives:
• Principally benefits low-and moderate-income (LMI) persons
• Aids in the prevention or elimination of slums or blight
• Addresses imminent threat to public health or safety
Funding is contingent on HUD approval of the state CDBG Action
Plan.
ELIGIBLE APPLICANTS:
Washington State cities/towns
with less than 50,000 in
population and not participating
in a CDBG entitlement urban
county consortium; and counties
with less than 200,000 in
population. A complete list is on
Commerce's CDBG webpage.
Other public and non-profit
entities and Indian tribes are not
eligible to apply directly for state
CDBG funding, but may be a
partner in projects and
subrecipient of funding with an
eligible city/town or county.
Jon Galow
PROGRAM MANAGER
Local Government Division
jon.galow@commerce.wa.gov
Phone: 509.847.5021
www.commerce.wa.gov/CDBG
COMMUNITY DEVELOPMENT
BLOCK GRANT (CDBG)
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No.
From: Jennifer Beierle Ext: 532
Department: Central Services Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): 5/19/2025 Agenda Date(s): 5/27/2025
Internal Review: ☒ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other
(This is the responsibility of the requesting Department)
Item:
Requests for supplemental appropriations and amendments to the 2025 budget
Background/Executive Summary:
Requests for supplemental appropriations and amendments to the 2025 budget are attached.
Budget Impact (amount, funding source, budget amendment, etc.):
See Attached
Public Outreach:
RCW 36.40.100 requires the Board to publish notice in the official county newspaper for two consecutive
weeks prior to the budget hearing.
Requested Action:
Request to set a public hearing for June 24, 2025, at 9:15 a.m. to consider and approve supplemental
budget requests and budget transfers to the 2025 budget.
Attachment(s):
Draft Resolution for Budget Supplemental Appropriations and Amendment Requests and
Proposed 2025 Budget Amendment #1 Detail and Detailed Budget Entries
RESOLUTION NO.
2025 BUDGET
BUDGET SUPPLEMENTAL APPROPRIATIONS AND AMENDMENT REQUESTS - NOTICE OF HEARING
WHEREAS, by reason of conditions which could not be reasonably foreseen at the time of making the budget
for the year 2025, it is necessary to make provisions for supplemental appropriations and amendments to the budget
as required by RCW 36.40.100, and RCW 36.40.195; and
WHEREAS, the revenue and expenditure adjustments to County funds, as listed in Attachments A & B to this
Resolution, are required in order to incorporate into the budget the revenues and expenditures now identified, which
were not known at the time of original budget adoption; and
WHEREAS, the net total of adjustments to 2025 authorized expenditure appropriations in the General Fund is
an increase of $152,685; and
WHEREAS, the net total of adjustments to 2025 authorized expenditure appropriations in funds other than
the General Fund is a decrease of $29,707; and
THEREFORE, BE IT RESOLVED BY THE Board of Mason County Commissioners:
That the 24th day of June, 2025 at the hour of 9:15 a.m., in the Mason County Commissioners Chambers in
Courthouse Building I, 411 North 5th Street, Shelton, Washington, is hereby fixed as the time and place for a public
hearing upon the matter of Budget Amendment Requests to the 2025 Budget as provided in Attachments A & B to
this Resolution.
Contact person: Jennifer Beierle, Budget Manager, (360) 427-9670 ext. 532, jb@masoncountywa.gov
The Clerk of the Board is hereby authorized, empowered, and directed to cause notice of such hearing to be published
as provided by law.
DATED this 27st day of May, 2025
ATTEST:
____________________________
McKenzie Smith, Clerk of the
Board
APPROVED AS TO FORM:
____________________________
Tim Whitehead, Chief DPA
CC: Auditor – Financial Services
Publish 2x 6/5 & 6/12 bill to
Commissioners,
411 North 5th Street, Shelton
BOARD OF COUNTY COMMISSIONERS
MASON COUNTY, WASHINGTON
_________________________________
Sharon Trask, Chair
_________________________________
Pat Tarzwell, Vice Chair
_________________________________
Randy Neatherlin, Commissioner
ATTACHMENT A TO RESOLUTION NO. _________ 2025 BUDGET AMENDMENT #1
DETAIL
LINE
FUND
NO.FUND NAME DEPARTMENT
2025
REVENUE
CHANGE
2025
EXPENDITURE
CHANGE DESCRIPTION
1 ALL ALL FUNDS
CHANGE BUDGETED BFB TO ACTUAL CASH
AMOUNTS AT 1/1/2025
2 001
GENERAL FUND AUDITOR 3,000
FINANCIAL SERVICES WARRANT STOCK & TAX
FORMS
3 001
GENERAL FUND
EMERGENCY
MANAGEMENT 14,500 14,500 INC TO SHSP GRANT AGREEMENT
4 001
GENERAL FUND PARKS & TRAILS 99,525 FEASIBILITY STUDY FOR MASON LAKE PARK
5 001
GENERAL FUND SHERIFF 35,660
JAIL BODY SCANNER WARRANTY $15,500 & JAIL
VIDEO STORAGE $20,160
6 103
SALES & USE TAX
FUND 22,200
CITY OF SHELTON AWARD EARNED & PAID BY
CITY IN 2024 & REIMBURSED BY COUNTY IN 2025
PER CONTRACT
7 105
COUNTY ROAD 1,000,000
MOVE NEW ROAD PROJECT FUNDS TO MATLOCK
EXPANDED PROJECT AS BRIEFED 3/31/25
8 142
NARCOTICS
INVESTIGATION (7,510)
CHANGE BUDGETED BFB TO ACTUAL CASH
AMOUNTS AT 1/1/2025
9 155
AMERICAN RESCUE
PLAN ACT (1,357,819)
CHANGE BUDGETED BFB TO ACTUAL CASH
AMOUNTS AT 1/1/2025
10 160
LAW LIBRARY 1,416
CHANGE BUDGETED BFB TO ACTUAL CASH
AMOUNTS AT 1/1/2025
11 180
TREASURER'S O&M 53,274
CHANGE BUDGETED BFB TO ACTUAL CASH
AMOUNTS AT 1/1/2025
12 190
VETERANS
ASSISTANCE 41,622
CHANGE BUDGETED BFB TO ACTUAL CASH
AMOUNTS AT 1/1/2025
13 194
MASON LAKE
MANAGEMENT 70,927
CHANGE BUDGETED BFB TO ACTUAL CASH
AMOUNTS AT 1/1/2025
14 195
SPENCER LAKE
MANAGEMENT (7,189)
CHANGE BUDGETED BFB TO ACTUAL CASH
AMOUNTS AT 1/1/2025
15 199
ISLAND LAKE
MANAGEMENT 1,381
CHANGE BUDGETED BFB TO ACTUAL CASH
AMOUNTS AT 1/1/2025
16 403
NORTH BAY SEWER
UTILITY (192,500) (192,500)
"ROCHESTER" NBCI GRANT REALLOCATED TO
BEARDS COVE LARSON PROJECT
17 412 192,500 192,500
"ROCHESTER" NBCI GRANT REALLOCATED TO
BEARDS COVE LARSON PROJECT
18 413
BELFAIR SEWER 120,000
REALLOCATE OPERATOR SALARIES TO BELFAIR
SEWER
19 502
UNEMPLOYMENT 85,265
CHANGE BUDGETED BFB TO ACTUAL CASH
AMOUNTS AT 1/1/2025
GENERAL FUND TOTAL 14,500 152,685
OTHER FUNDS TOTAL 53,274 (29,707)
ALL FUNDS GRAND TOTAL 67,774 122,978
Page 1 of 1
ATTACHMENT B TO RESOLUTION NO. _________ 2025 BUDGET AMENDMENT #1 DETAILED BUDGET ENTRIES
LINE
FROM
A ACCOUNT TYPE I/D REVENUE EXPENDITURE
FUND
BALANCE
CHANGE
PROPOSED
BUDGETED FB
TOTAL DESCRIPTION
1 001.000000.000.000.308.41.309999.0000.00. 7 I 979,443 12,229,352 BEG FUND-OPERATING
1 001.000000.320.000.508.41.509999.0000.00. 7 I 979,443 7,291,956 END FUND-OPERATING
1 001.000000.000.000.308.91.300000.0000.00. 7 D 716,334 6,733,757 BEG FUND UNASSIGNED
1 001.000000.320.000.508.91.500000.0000.00. 7 D 716,334 716,334 END FUND UNASSIGNED
1 103.000000.000.000.308.31.300000.0000.00. 7 I 128,847 2,809,270 BEG FUND RESTRICTED
1 103.000000.000.000.508.31.500000.0000.00. 7 I 128,847 3,381,127 END FUND RESTRICTED
1 103.000000.000.000.308.31.309999.0000.00. 7 I 11,489 181,066 BEG FUND-OPERATING
1 103.000000.000.000.508.31.509999.0000.00. 7 I 11,489 181,066 END FUND-OPERATING
1 104.000000.000.000.308.31.300000.0000.00. 7 I 22,818 508,466 BEG FUND RESTRICTED
1 104.000000.000.000.508.31.500000.0000.00. 7 I 22,818 472,055 END FUND RESTRICTED
1 105.000000.000.000.308.31.300000.0000.00. 7 I 598,471 3,070,035 BEG FUND RESTRICTED
1 105.000000.000.000.508.31.500000.0000.00. 7 I 598,471 598,471 END FUND RESTRICTED
1 105.000000.000.000.308.31.309999.0000.00. 7 I 158,081 4,753,895 BEG FUND-OPERATING
1 105.000000.000.000.508.31.509999.0000.00. 7 I 158,081 3,774,273 END FUND-OPERATING
1 106.000000.000.000.308.31.300000.0000.00. 7 I 1,360 331,360 BEG FUND RESTRICTED
1 106.000000.000.000.508.31.500000.0000.00. 7 I 1,360 344,414 END FUND RESTRICTED
1 109.000000.000.000.308.31.300000.0000.00. 7 D 78,237 163,265 BEG FUND RESTRICTED
1 109.000000.000.000.508.31.500000.0000.00. 7 D 78,237 151,424 END FUND RESTRICTED
1 110.000000.000.000.308.31.300000.0000.00. 7 I 54,333 170,323 BEG FUND RESTRICTED
1 110.000000.000.000.508.31.500000.0000.00. 7 I 54,333 115,616 END FUND RESTRICTED
1 114.000000.000.000.308.31.300000.0000.00. 7 I 307 307 BEG FUND RESTRICTED
1 114.000000.000.000.508.31.500000.0000.00. 7 I 307 307 END FUND RESTRICTED
1 117.000000.000.103.308.31.300000.0000.00. 7 I 706,848 1,323,208 BEG FUND RESTRICTED
1 117.000000.000.103.508.31.500000.0000.00. 7 I 706,848 1,430,869 END FUND RESTRICTED
1 118.000000.000.000.308.31.300000.0000.00. 7 D 707 305,793 BEG FUND RESTRICTED
1 118.000000.000.000.508.31.500000.0000.00. 7 D 707 266,992 END FUND RESTRICTED
1 120.000000.000.000.308.31.300000.0000.00. 7 I 3,803 83,803 BEG FUND RESTRICTED
1 120.000000.000.000.508.31.500000.0000.00. 7 I 3,803 3,803 END FUND RESTRICTED
1 134.000000.000.000.308.31.300000.0000.00. 7 I 11,102 46,102 BEG FUND RESTRICTED
1 134.000000.000.000.508.31.500000.0000.00. 7 I 11,102 11,102 END FUND RESTRICTED
1 135.000000.000.000.308.31.300000.0000.00. 7 I 956 115,199 BEG FUND RESTRICTED
1 135.000000.000.000.508.31.500000.0000.00. 7 I 956 64,274 END FUND RESTRICTED
1 141.000000.000.000.308.31.300000.0000.00. 7 I 9,963 59,963 BEG FUND RESTRICTED
1 141.000000.000.000.508.31.500000.0000.00. 7 I 9,963 60,396 END FUND RESTRICTED
1 142.000000.000.000.308.31.300000.0000.00. 7 D 816 99,184 BEG FUND RESTRICTED
1 142.000000.000.000.508.31.500000.0000.00. 7 D 816 - END FUND RESTRICTED
1 142.000000.000.000.308.31.300000.0000.00. 1 D 7,510 91,674 BEG FUND RESTRICTED
8 142.000000.000.000.521.80.549000.0000.00. 1 D 7,510 MISC SERVICES
1 145.000000.000.000.308.31.300000.0000.00. 7 I 74,690 154,690 BEG FUND RESTRICTED
1 145.000000.000.000.508.31.500000.0000.00. 7 I 74,690 152,336 ENDING FUND-RESTRICTED
1 150.000000.000.000.308.31.300000.0000.00. 7 I 3,136,849 4,736,849 BEG FUND RESTRICTED
1 150.000000.000.000.508.31.500000.0000.00. 7 I 3,136,849 4,725,735 END FUND RESTRICTED
1 155.000000.000.000.308.31.300000.0000.00. 7 D 1,357,819 642,181 BEG FUND RESTRICTED
9 155.000000.000.000.594.18.564000.0000.00. 7 D 1,357,819 CAPITAL EQUIPMENT
1 160.000000.000.000.308.31.300000.0000.00. 7 I 1,416 16,191 BEG FUND RESTRICTED
10 160.000000.000.000.572.20.549020.0000.00. 7 I 1,416 ONLINE SUBSCRIPTION
1 163.000000.000.000.308.31.300000.0000.00. 7 I 235,055 2,435,055 BEG FUND RESTRICTED
1 163.000000.000.000.508.31.500000.0000.00. 7 I 235,055 2,241,589 END FUND RESTRICTED
1 164.000000.150.000.308.31.300000.0000.00. 7 D 536,221 2,406,392 BEG FUND RESTRICTED
1 164.000000.150.000.508.31.500000.0000.00. 7 D 536,221 2,277,529 END FUND RESTRICTED
1 180.000000.000.000.308.31.300000.0000.00. 7 D 53,274 146,726 BEG FUND RESTRICTED
11 180.000000.000.000.341.42.301000.0000.00. 7 I 53,274 TREAS.FEES-FORECLOSURE COSTS
1 190.000000.000.000.308.31.300000.0000.00. 1 I 41,622 311,622 BEG FUND RESTRICTED
12 190.000000.000.000.565.20.549010.0000.00. 1 I 41,622 VETERANS LOANS/ASSISTANCE
1 194.000000.000.000.308.41.300000.0000.00. 7 I 70,927 130,927 BEG FUND COMMITTED
13 194.000000.000.000.553.60.541010.0000.00. 7 I 70,927 PROFESSIONAL SERVICES
1 195.000000.000.000.308.41.300000.0000.00. 7 D 7,189 5,811 BEG FUND COMMITTED
14 195.000000.000.000.553.60.541010.0000.00. 7 D 7,189 PROFESSIONAL SERVICES
1 199.000000.000.000.308.41.300000.0000.00. 7 I 1,381 13,381 BEG FUND COMMITTED
Page 1 of 2
ATTACHMENT B TO RESOLUTION NO. _________ 2025 BUDGET AMENDMENT #1 DETAILED BUDGET ENTRIES
LINE
FROM
A ACCOUNT TYPE I/D REVENUE EXPENDITURE
FUND
BALANCE
CHANGE
PROPOSED
BUDGETED FB
TOTAL DESCRIPTION
15 199.000000.000.000.553.60.541010.0000.00. 7 I 1,381 PROFESSIONAL SERVICES
1 350.000000.000.000.308.31.300000.0000.00. 7 I 479,563 2,929,563 BEG FUND RESTRICTED
1 350.000000.000.000.508.31.500000.0000.00. 7 I 479,563 485,246 END FUND RESTRICTED
1 351.000000.000.000.308.31.300000.0000.00. 7 I 481,011 4,381,011 BEG FUND RESTRICTED
1 351.000000.000.000.508.31.500000.0000.00. 7 I 481,011 3,129,195 END FUND RESTRICTED
1 402.000000.000.000.308.41.300000.0000.00. 7 I 742,231 4,910,747 BEG FUND COMMITTED
1 402.000000.000.000.508.41.500000.0000.00. 7 I 742,231 4,272,183 END FUND COMMITTED
1 403.000000.000.000.308.41.300000.0000.00. 7 I 1,269,459 3,618,884 BEG FUND COMMITTED
1 403.000000.000.000.508.41.500000.0000.00. 7 I 1,269,459 3,394,897 END FUND COMMITTED
1 411.000000.000.000.308.41.300000.0000.00. 7 I 63,080 80,892 BEG FUND COMMITTED
1 411.000000.000.000.508.41.500000.0000.00. 7 I 63,080 141,826 END FUND COMMITTED
1 412.000000.000.000.308.41.300000.0000.00. 7 I 121,487 1,086,640 BEG FUND COMMITTED
1 412.000000.000.000.508.41.500000.0000.00. 7 I 121,487 936,129 END FUND COMMITTED
1 413.000000.000.000.308.41.300000.0000.00. 7 I 455,687 4,728,272 BEG FUND COMMITTED
1 413.000000.000.000.508.41.500000.0000.00. 7 I 455,687 3,128,004 END FUND COMMITTED
1 428.000000.000.000.308.41.300000.0000.00. 7 I 5,518 442,471 BEG FUND COMMITTED
1 428.000000.000.000.508.41.500000.0000.00. 7 I 5,518 436,953 END FUND COMMITTED
1 500.000000.000.000.308.41.300000.0000.00. 7 I 161,936 491,936 BEG FUND COMMITTED
1 500.000000.000.000.508.41.500000.0000.00. 7 I 161,936 231,988 END FUND COMMITTED
1 501.000000.000.000.308.41.300000.0000.00. 7 I 991,616 5,804,470 BEG FUND COMMITTED
1 501.000000.000.000.508.41.500000.0000.00. 7 I 991,616 5,080,361 END FUND COMMITTED
1 501.000000.000.000.308.41.309999.0000.00. 7 D 15,913 489,704 BEG FUND COMMITTED
1 501.000000.000.000.508.41.509999.0000.00. 7 D 15,913 489,704 END FUND COMMITTED
1 502.000000.000.000.308.41.300000.0000.00. 7 I 85,265 285,265 BEG FUND COMMITTED
19 502.000000.000.000.517.78.520060.0000.00. 7 I 85,265 UNEMPLOYMENT PAYMENTS TO DES
2 001.000000.030.031.514.23.549010.0000.00. 1 I 3,000 MISCELLANEOUS
2 001.000000.320.000.508.91.500000.0000.00. 1 D 3,000 713,334 END FUND UNASSIGNED
3 001.000000.050.000.333.97.306703.0000.00. 2 I 14,500 GRANT REVENUE
3 001.000000.050.000.525.10.535021.0000.00. 2 I 14,500 SHSP EQUIPMENT
4 001.000000.146.000.576.80.541010.0000.00. 1 I 99,525 PROFESSIONAL SERVICES
4 001.000000.320.000.508.91.500000.0000.00. 1 D 99,525 613,809 END FUND UNASSIGNED
5 001.000000.205.270.523.60.541050.0000.00. 1 I 35,660 PROFESSIONAL SERVICES
5 001.000000.320.000.508.91.500000.0000.00. 1 D 35,660 578,149 END FUND UNASSIGNED
6 103.000000.000.000.558.70.549000.0000.00. 1 I 22,200
6 103.000000.000.000.508.31.500000.0000.00. 1 D 22,200 3,358,927 END FUND RESTRICTED
7 105.000000.000.000.595.10.565000.0000.00. 1 I 1,000,000 CONSTRUCTION OF CAPITAL ASSETS
7 105.000000.000.000.508.31.500003.0000.00. 1 D 1,000,000 5,500,000 END FUND-NEW ROAD PRJ
16 403.000000.000.000.369.91.300000.0000.00. 2 D 192,500 MISCELLANEOUS-OTHER REVENUE
16 403.000000.000.000.594.35.562001.0000.00. 2 D 192,500 MINOR FACILITY IMPROVEMENTS
17 412.000000.000.000.369.91.300000.0000.00. 2 I 192,500 MISC OTHER REVENUE
17 412.000000.000.000.594.34.564020.0000.00. 2 I 192,500 HYDRANT REPLACEMENT
18 413.000000.000.000.535.84.510045.0000.00. 1 I 60,000 OPERATOR
18 413.000000.000.000.535.84.510046.0000.00. 1 I 15,000 OPERATOR
18 413.000000.000.000.535.84.510055.0000.00. 1 I 25,000 OPERATOR
18 413.000000.000.000.535.84.510015.0000.00. 1 I 20,000 OPERATOR
18 413.000000.000.000.508.41.500000.0000.00. 1 D 120,000 3,008,004 END FUND COMMITTED
General Fund Total: 14,500 152,685 124,924
Other Funds Total: 53,274 (29,707) 8,152,466
All Funds Grand Total: 67,774 122,978 8,277,390
Page 2 of 2
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No.
From: Mary Ransier Ext: 422
Department: Human Resources Briefing: ☒
Action Agenda: ☐
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): 5/19/25 Agenda Date(s): N/A
Internal Review: ☐ Finance ☒ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other
(This is the responsibility of the requesting Department)
Item:
Human Resources Recommendation Report
Background/Executive Summary:
Human Resources mission is to develop and manage people first human resources policies, programs, and
provide expert consultation, services, and solutions in an efficient and customer-focused manner; and to
provide our employees and volunteers with what they need to provide services to the public.
Attached are the outgoing HR Director’s recommendations for County leadership moving forward. Most
of this work has been underway for a significant amount of time – keeping the momentum is strongly
recommended and encouraged.
Budget Impact (amount, funding source, budget amendment, etc.):
N/A
Public Outreach:
N/A
Requested Action:
N/A
Attachment(s):
Recommendation Report
RECOMMENDATION REPORT
Human Resources and Organizational Improvement
Prepared For: Board of County Commissioners
Prepared By: Mary Ransier, HR Director (outgoing)
Date: May 14, 2025
EXECUTIVE BRIEFING
Purpose:
This report highlights ongoing strategies HR has identifled in the strategic plan to address
leadership gaps, structural inefficiencies, employee dissatisfaction, and labor relations issues.
Much of this work is already underway and refiects efforts that have been developing over time. The
purpose of this report is to reinforce the importance of continuing these efforts with consistency
and accountability. By sustaining these targeted improvements, the organization can further
enhance internal culture, improve employee retention, and build greater public trust.
SUMMARY OF RECOMMENDATIONS
# Recommendation
1 Enhance Leadership Development
2 Continue Evolving the Organizational Structure
3 Strengthen Support from Supervisors and Executives
4 Ongoing Elimination of Preferential Treatment and Promote Equity
5 Listen to Subject Matter Experts
6 Hire a County Administrator Immediately
7 Build Trust, Transparency, and Consistency with Labor Groups
8 Establish Consistent Employer Branding
9 Continue Shifting to Meritorious Processes for Hiring and Promotions
10 Continue Advancing a Total Compensation Perspective
11 Reassign the Board of Equalization to the Board of County Commissioners’ Office
12 Ongoing Encouragement and Promotion of Professional Development
DETAILED RECOMMENDATIONS
1. Enhance Leadership Development
Recommendation: Continue investing in leadership training focused on emotional intelligence,
ethical decision-making, confiict resolution, communication, and performance management.
Prioritize development programs for flrst-level managers, who directly infiuence employee
engagement, productivity, and job satisfaction. All leadership, including supervisors, department
heads, senior executives, and elected officials, should actively participate in leadership
development to promote a consistent and accountable leadership culture across the organization.
Rationale: Leadership development is a continuous process that ensures the organization remains
responsive to the changing needs of employees and stakeholders. Leadership gaps are contributing
to low morale and inconsistent oversight. First-level management has the greatest impact on an
employee’s day-to-day experience and sets the tone for workplace culture. However, without
cohesive leadership at all levels, including elected officials, these efforts are undermined.
Strengthening leadership skills and accountability throughout the organization is essential to
improving effectiveness, trust, and employee retention.
2. Continue Evolving the Organizational Structure
Recommendation: Continue evolving the organizational structure to improve communication fiow,
reduce bureaucratic silos, and promote collaboration. Regularly assess and adjust the structure as
needed to remain aligned with strategic goals. Consider best practices when determining numbers
of direct reports, chain of command, and span of control to promote collaboration.
Rationale: A rigid or outdated structure limits efficiency and responsiveness. A modern structure
will better align with strategic goals.
3. Strengthen Support from Supervisors and Executives
Recommendation: Maintain clear expectations for supervisory roles, requiring ongoing mentoring,
performance evaluations, and regular check-ins with staff. Supervisors should be supported in
their professional growth and encouraged to provide consistent, visible support for their teams.
Rationale: Lack of visible and consistent support from superiors can undermine employee
motivation and productivity. Effective leadership at all levels requires sustained effort and support.
Continuing to prioritize managerial development and oversight ensures that employees receive the
guidance and feedback they need to succeed, thereby improving productivity and morale.
4. Ongoing Elimination of Preferential Treatment and Promote Equity
Recommendation: Ensure that hiring, promotion, and disciplinary processes remain transparent
and consistently applied and enforced. Continue utilizing objective criteria, structured interviews,
and diverse review panels for key decisions. Implement bias awareness and mitigation training for
all individuals involved in personnel decisions. Ensure consistent enforcement of policies across all
departments and leadership levels.
Rationale: A commitment to fairness and equity is a continual effort. Perceived preferential
treatment and prevalent bias in decision-making processes damage workplace culture, reduce
trust, and deter high-performing employees from fully engaging. Inconsistent policy enforcement
further erodes fairness and accountability. Addressing bias and applying policies uniformly are
critical to building a fair and equitable organization where all employees can succeed.
5. Listen to Subject Matter Experts
Recommendation: Continue integrating subject matter experts (SMEs) in planning, policy
development, and operational reviews. Ensure that technical advisory groups are regularly
consulted to inform decision-making.
Rationale: Overlooking expert advice leads to poor decision-making and missed opportunities.
SMEs are invaluable assets, and maintaining an open channel for their input ensures that decisions
are based on expertise, leading to more effective and informed strategies.
6. Hire a County Administrator Immediately
Recommendation: Expedite the hiring process for a qualifled County Administrator with strong
leadership, strategic planning, and flnancial management experience. The hiring process should
include multi-level interviews with a diverse panel of stakeholders, including department heads,
union representatives, community leaders, and elected officials.
Rationale: The role of County Administrator remains crucial to effective governance. The absence
of an administrator creates a leadership vacuum and leads to operational confusion. Immediately
beginning the search for a qualifled individual ensures that the organization has the leadership it
needs to guide strategic initiatives and address operational challenges.
7. Continue Building Trust, Transparency, and Consistency with Labor Groups
Recommendation: Continue developing standardized protocols for labor engagement that
emphasize honest communication, consistent application of policies, and timely responses to
union concerns. Maintain regular labor-management meetings with clear agendas and
documented outcomes, as needed. Continue communicating with the labor groups consistently
and frequently.
Rationale: Ongoing trust-building is essential for long-term organizational stability. Ensuring that
labor groups feel heard and respected promotes collaboration and improves overall morale.
Continuing to rebuild these relationships is essential for long-term organizational stability and
workforce morale.
8. Establish Consistent Employer Branding Across Departments
Recommendation: Develop and implement a unifled employer branding strategy across all
departments reporting to the Board of County Commissioners. This should include standardized
use of the county logo, visual identity guidelines, and messaging tone to support recruitment efforts
and internal/external communications.
Rationale: Inconsistent branding across departments creates confusion for job seekers,
undermines the county’s image, and weakens recruitment campaigns. A clear, cohesive brand
presence promotes professionalism, enhances visibility, and signals organizational unity—critical
for attracting and retaining top talent.
9. Continue Shifting to Meritorious Processes for Hiring and Promotions
Recommendation: Maintain and implement new merit-based promotion systems using clear
criteria and diverse panels. Use clearly deflned criteria such as performance evaluations,
demonstrated competencies, leadership potential, and relevant experience. Ensure all promotional
opportunities are posted transparently and evaluated by diverse review panels.
Rationale: A system based on merit rather than favoritism or subjective judgment will increase
fairness, motivate employees, and improve organizational performance. Continued adherence to
merit-based principles will also reduce internal dissatisfaction and enhance the retention of high-
performing staff.
10. Continue Advancing Total Compensation Perspective
Recommendation: Continue shifting the recruitment and retention strategy to focus on total
compensation, not just base pay. Promote and expand offerings such as telework opportunities,
fiexible work hours, gym memberships, professional development funding, mental health support,
and family leave policies as key elements of employment value.
Rationale: Shift the recruitment and retention strategy to focus on total compensation, not just
base pay. Promote and expand offerings such as telework opportunities, fiexible work hours, gym
memberships, professional development funding, mental health support, and family leave policies
as key elements of employment value. A comprehensive compensation strategy supports
employee well-being and enhances retention. By focusing on the overall value of employment, the
organization can maintain a competitive edge in recruitment and keep employees satisfled and
engaged.
11. Reassign the Board of Equalization to the Board of County Commissioners’ Office
Recommendation: Remove the Board of Equalization from the purview of Human Resources and
formally reassign it to the Office of the Board of County Commissioners.
Rationale: This shift ensures that the Board of Equalization is more closely aligned with its
governance functions, separate from HR responsibilities. Housing the Board under Human
Resources creates unnecessary administrative entanglement and does not refiect HR subject
matter expertise, which could be better utilized. Placing it within the Board of County
Commissioners’ Office ensures appropriate oversight and alignment with its governance-focused
mission.
12. Ongoing Encouragement and Promotion of Professional Development
Recommendation: Continue to foster a culture that values and supports professional
development by encouraging employees to pursue training, continuing education, certiflcations,
and skill-building opportunities relevant to their roles. Managers should actively support employees
in identifying development goals and growth opportunities.
Rationale: Encouraging ongoing learning demonstrates an investment in employees' long-term
success and reinforces the organization's commitment to growth and excellence. When employees
feel supported in their development, they are more engaged, productive, and likely to remain with
the organization. This approach also strengthens internal talent and succession planning over time.
Conclusion:
This report outlines strategic recommendations to continue supporting the work to address the
critical HR and organizational concerns. Immediate action, particularly in leadership, labor
relations, and fllling the County Administrator role, will create a more cohesive, ethical, and
effective public service environment. A culture rooted in trust, transparency, and fairness will drive
both internal engagement and external confldence.
From: Mary Ransier <MRansier@masoncountywa.gov>
Sent: Tuesday, May 6, 2025 11:47 AM
To: Mark Neary <MNeary@masoncountywa.gov>; Christopher Pinkston
<CPinkston@masoncountywa.gov>; Winter Perez <wperez@masoncountywa.gov>;
Meghan Andrews <MeghanA@masoncountywa.gov>; Tenielle Masteller
<TMasteller@masoncountywa.gov>; Nichole Wilston <NWilston@masoncountywa.gov>
Subject: HR Director Interview Process Recommendation
Good morning,
It’s important that the HR team has a meaningful stake in this hiring decision. This
approach helps ensure you select a candidate who not only meets the required
qualifications but also fits well with the team’s values, dynamics, and long-term goals.
I’ve recommended three rounds of interviews for this position:
• HR Team (Winter, Meghan, Tenielle, Nichole)
• Peer Group (Tim, directors, etc.)
• Executive Level (BOCC member, Mark, etc.)
Meghan and Winter are currently screening for minimum qualifications in accordance with
our established procedure and will share with Mark the list of candidates who are moving
forward for initial interview with HR. They will then have a recommendation for candidates
moving forward to the next round(s).
Chris can then schedule both the peer group and executive-level interviews. Please ensure
the HR team is kept in the loop throughout every stage of this process to maintain
alignment and consistency.
To support a smooth and collaborative selection process, I also recommend setting up
weekly meetings to discuss the candidate pool, share feedback, and stay aligned until a
final hiring decision is made.
Let me know if you have any questions or need clarification on any part of this plan.
Thanks,
Mary