HomeMy WebLinkAbout2025/05/12 - Briefing PacketMASON COUNTY COMMISSIONER BRIEFING INFORMATION
FOR THE WEEK OF
May 12, 2025
In the spirit of public information and inclusion, the attached is a draft of information for
Commissioner consideration and discussion at the above briefing.
This information is subject to change, additions and/or deletion, and is not all inclusive of
what will be presented to the Commissioners.
Please see draft briefing agenda for schedule.
Commission meetings are live streamed at http://www.masonwebtv.com/ and public comment is accepted
via email msmith@masoncountywa.gov; mail to Commissioners Office, 411 N 5th Street, Shelton, WA
98584; or phone at (360) 427-9670 ext. 419. If you need to listen to the Commission meeting via
telephone, please provide your telephone number to the Commissioners’ office no later than 4 :00 p.m. the
Friday before the meeting. If special accommodations are needed, contact the Commissioners' office at
Shelton (360) 427-9670 ext. 419
Briefing Agendas are subject to change, please contact the Commissioners’ office for the most recent
version.
Last printed 05/08/25 at 4:17 PM
BOARD OF MASON COUNTY COMMISSIONERS
DRAFT BRIEFING MEETING AGENDA
411 North Fifth Street, Shelton WA 98584
Week of May 12, 2025
Monday
Noon WA State Association of Counties Zoom Meeting*
Virtual Assembly
*This is being noticed as a Special Commission meeting because a quorum of the Mason County Commission may
attend this event and notification is provided per Mason County Code Chapter 2.88.020 - Special Meetings.
Monday, May 12, 2025
Zoom link available on the Mason County website
Commission Chambers
Times are subject to change, depending on the amount of business presented
9:00 A.M. Closed Session – RCW 42.30.140(4) Labor Discussion
10:00 A.M. Housing Authority Board Interview
10:10 A.M. Sheriff’s Office – Lieutenant Schoeneberg
10:15 A.M. Community Development – Kell Rowen
10:20 A.M. Public Works – Loretta Swanson
Utilities & Waste Management
10:40 A.M. Central Services – Mark Neary
Commissioner Discussion – as needed
Thursday, May 15, 2025
Zoom link available on the Mason County website
Commission Chambers
Times are subject to change, depending on the amount of business presented
8:30 A.M. Government-to-Government Meeting with the City of Bremerton re: Belfair Sewer
Extension
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No.
From: Jail Lt. Schoeneberg Ext: 303
Department: Jail Briefing: ☒
Action Agenda: ☐
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): 5/12/2025 Agenda Date(s): 5/27/2025
Internal Review: ☐ Finance ☐ Human Resources ☒ Legal ☐ IT ☒ Risk ☐ Other
(This is the responsibility of the requesting Department)
Item:
Contract methadone treatment for incarcerated individuals with Evergreen Treatment Services
Background/Executive Summary:
Mason County Jail contracts with Healthcare Delivery Services (HDS) to provide medical services to
incarcerated individuals, including the distribution of Opiod Use Disorder (OUD) medications. The Food
and Drug Administration (FDA) has approved three medications to treat OUD to include methadone,
naltrexone, and buprenorphine. HDS staff are licensed to prescribe naltrexone and buprenorphine, but not
methadone. The Department of Justice says jails should offer all individuals in custody with OUD the
option to receive treatment with any FDA-approved OUD medication, including methadone.
Evergreen Treatment Services (ETS) is a licensed methadone clinic and has a mobile unit which serves
Mason County residents. ETS currently comes to the jail daily to dispense methadone to individuals in
custody who are already participants in their program. At this time, the jail does not have a way for an
individual to start the methadone program, which is a service ETS can provide.
Budget Impact (amount, funding source, budget amendment, etc.):
Approximately $60,000 annually.
Public Outreach:
None
Requested Action:
Approval of the agreement with Evergreen Treatment Services (ETS) to provide medications for opioid
use disorder (MOUD) treatment services to be compliant with the Department of Justice (DOJ) settlement
agreement.
Attachment(s):
Proposed contract with Evergreen Treatment Services
Mason County Community Development
Briefing
May 12, 2025
Briefing Items
→ Planning Advisory Commission (PAC) vacancy news release – Kell Rowen
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No.
From: Kell Rowen Ext: 286
Department: Community Development Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): May 12, 2025 Agenda Date(s): May 27, 2025
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other
(This is the responsibility of the requesting Department)
Item:
News Release for open seats on the Planning Advisory Commission (PAC). Moving one PAC member
from serving in District 1 to an open seat on District 2.
Background/Executive Summary:
The Planning Advisory Commission (PAC) is a seven-member advisory board with two current
vacancies: one At-Large position and one representing District 2. In addition, PAC Member Jeff Carey,
who was originally appointed to represent District 1, has since relocated to District 2. Staff recommend
that the Board of County Commissioners (BOCC) appoint Jeff Carey to continue serving on the PAC as
the District 2 representative and formally declare the District 1 and At-Large positions open for
recruitment.
Budget Impact
N/A
Public Outreach:
News Release/Website
Requested Action:
Place on the May 27, 2025 Agenda to read the News Release regarding open PAC seats and move PAC
member Jeff Carey from serving District 1 to District 2.
Attachment(s):
News Release
Current PAC Roster
NEWS RELEASE
May 27, 2025
MASON COUNTY COMMISSIONERS’ OFFICE
411 N 5TH ST, BLDG 1, SHELTON, WA 98584
TO: KMAS, KRXY, SHELTON-MASON COUNTY JOURNAL, THE OLYMPIAN,
SHELTON CHAMBER OF COMMERCE, NORTH MASON CHAMBER OF
COMMERCE, CITY OF SHELTON, ECONOMIC DEVELOPMENT
COUNCIL, THE SUN
RE: Planning Advisory Commission Vacancy
Mason County is seeking one motivated and engaged individual to serve as a volunteer
member of the Planning Advisory Commission. The Commission plays a crucial role over
the next couple years in updating the County’s Comprehensive Plan, which outlines the
vision and goals for the County’s future growth and development. There is one open seat
represented as an At-Large position, meaning anywhere in the County.
The Planning Advisory Commission is a seven-member citizen board appointed to advise
the Board of County Commissioners on policies related to amendments to the
Comprehensive Plan, Shoreline Master Program, Resource Ordinance, and other
development regulations including making recommendations on rezone applications.
The Commission typically meets at least once per month on the third Monday at 6:00 p.m.,
with special meetings scheduled as necessary. Appointed Commissioners normally serve a
four-year term. The Commissioner District At-Large position will be filling a vacancy set
to expire in January of 2025, and therefore we are setting the new expiration to January of
2029.
Applications to serve on the board are being accepted until the position is filled, and should
be submitted to the Mason County Commissioners, 411 N. 5th St., Shelton, WA 98584.
Application forms may be obtained from the Commissioner’s Office, (360) 427-9670 ext.
419 or visit our website at www.masoncountywa.gov.
BOARD OF MASON COUNTY COMMISSIONERS
______________________
Sharon Trask,
Chair
______________________
Pat Tarzwell,
Vice-Chair
______________________
Randy Neatherlin,
Commissioner
Action Items:
→ Withdrawal of Grant Funding for County Road Project (CRP) 2042 Shelton Valley Road
Culvert Replacement MP 1.94 to MP 2.06
→ County Road Project 2067 Lynch Road culvert replacement project at milepost 2.27
Discussion Items:
→ Interlocal Agreement w/Kitsap County for Hazordous Waste Collection and Disposal
Commissioner Follow-Up Items:
Upcoming Items:
May 18th – 24th National Public Works Week
May 22nd Fill the Public Works Truck Events 9am to 2:30pm
Locations: OCCU Uptown
NW Corner of 7th & Railroad Ave.
Belfair QFC
June 6th Public Works/TIP-CAP presentation at Republican Women meeting
MASON COUNTY PUBLIC WORKS
COMMISSIONER BRIEFING
May 12, 2025
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No.
From: Mike Collins, PLS, PE, County Engineer Ext: 450
Department: Public Works Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): May 12, 2025 Agenda Date(s): May 27, 2025
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other
(This is the responsibility of the requesting Department)
Item: Withdrawal of Grant Funding for County Road Project (CRP) 2042 Shelton Valley Road
Culvert Replacement MP 1.94 to MP 2.06
Background/Executive Summary:
The project would have replaced the two existing 36” concrete culverts with a 4-sided concrete
box culvert and improved downstream channel. The current culvert is frequently plugged by
sand and gravel, causing water to run over the roadway and creating a hazard to traveling public.
In April 2022, Public Works received $429,872.00 of RAP funds for this project. An increase
was approved in April 2023, to $492,300.00.
Due to unanticipated engineering issues, Public Works is recommending returning the RAP grant
funding and revisiting the culvert replacement in the future, where we will consider pursing RAP
or other grant funding. Public Works will have to pay back $4,182.90 to the County Road
Administration Board (CRAB) for monies previously reimbursed. This will come out of the
County Road Fund.
Budget Impact (amount, funding source, budget amendment, etc.):
Repayment to CRAB of $4,182.90 out of County Road Fund.
Public Outreach:
N/A.
Requested Action:
Recommend the Board of County Commissioners authorize the Chair to sign the letter to the
County Road Administration Board (CRAB) that returns RAP grant funding for CRP 2042
Shelton Valley Road Culvert Replacement Project Milepost 1.940 to Milepost 2.060.
Attachment(s):
1. Letter to County Road Administration Board (CRAB)
2. Vicinity Map
MASON COUNTY
BOARD
OF
COMMISSIONERS
1ST District
RANDY NEATHERLIN
2nd District
PAT TARZWELL
3rd District
SHARON TRASK
Mason County Building 1
411 North Fifth Street
Shelton, WA 98584-3400
(360) 427-9670 ext. 419
(360) 275-4467 ext. 419
(360) 482-5269 ext. 419
Fax (360) 427-8437
May 27, 2025
Mr. Steve Johnson, PE
County Road Administration Board
2404 Chandler Court Southwest, Suite 240
Olympia, WA 98504-6067
RE: CRP 2042 Shelton Valley Road Culvert Replacement
Dear Mr. Johnson,
Mason County is requesting that the County Road Administration Board (CRAB)
terminate the subject project. After careful consideration, it is unlikely that the
County can deliver this project within the next 2 years. We will repay the $4,182.90,
which the CRAB has reimbursed the County for preliminary engineering through
June 15, 2023.
The original project funding was approved on April 21, 2022, for $429,872.00. An
increase was approved on April 13, 2023, to $492,300.00. The original scope would
have replaced the two existing 36” concrete culverts with a 4 -sided concrete box
culvert and improved downstream channel. The current culvert is frequently
plugged by sand and gravel, causing water to run over the roadway and creating a
hazard to traveling public.
The Department of Fish and Wildlife is requiring a 12’ span culvert. This size culvert
requires the road to be raised a minimum of 2’ and will create a larger construction
footprint with the need for the acquisition of additional easements. At this point,
we have not been able to obtain temporary rights of entry for preliminary design.
We now believe the better option is to wait until property ownerships change in
the future so the properties can be accessed for design.
Preliminary engineering and environmental can be utilized in the future. The
Cultural Resources Report has been completed by Drayton Archeology in July 2022
and reviewed by the Department of Archeology and Historic Preservation in August
2022. When property ownerships change or otherwise becomes available, we will
proceed with acquiring the property rights for a full culvert replacement and fish
habitat improvement project.
Should you have any questions, please do not hesitate to contact David Smith, PE,
Engineering and Construction Manager at 360-427-9670, extension 523.
Sincerely,
Sharon Trask, Chair
Mason County Commissioner
ST:KG
Cc: File
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MP 1.94
MP 2.06
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Vicinity M ap -- Shelton Valley Road MP 1.94 -- MP 2.06 ¯
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No.
From: Michael Collins Ext: 450
Department: Public Works Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): May 12, 2025 Agenda Date(s): May 27, 2025
Internal Review: ☐ Finance ☐ Human Resources ☒ Legal ☐ IT ☐ Risk ☐ Other
(This is the responsibility of the requesting Department)
Item: County Road Project (CRP) 2067 Lynch Road Culvert Replacement MP 2.27
Background/Executive Summary:
County Road Project (CRP) 2067 is a culvert replacement project on Lynch Road at milepost
2.27, that will consist of removing existing baffled barrier culvert with a bridge structure. The
existing corrugated steel pipe arch is pitted and failing.
Funding has been secured for design through the Recreation and Conservation Office to develop
a final design for the structure, including hydraulic/hydraulic analysis, cultural resources and
geotechnical investigations and permitting.
Budget Impact (amount, funding source, budget amendment, etc.):
Mason County has received $154,228.00 for design funds through Recreation and Conservation
Office (RCO), with $27,217.00 in County Road match funds. The preliminary estimated total
cost of the project is $2,681,445.00.
Public Outreach:
The resolution will be published in Shelton Journal.
Requested Action:
Request the Board execute a resolution for County Road Project No. 2067, Lynch Road Culvert
Replacement MP 2.27, authorize the Public Works County Engineer to advertise, set bid
dates/times, award contract and County Engineer and/or the Chair to sign all pertinent
documents.
Attachment(s):
1. Resolution
2. Project Location Map
MASON COUNTY
COMMISSIONERS RESOLUTION NO: _______
COUNTY ROAD PROJECT NO. 2067
WHEREAS, on Mason County Road No. 15500, known locally as the Lynch Road and more
specifically located in Sec. 3, T. 19N, R 3W, WM at approximately mile post 2.27; work defined as
“construction” in the BARS Manual, Page II-63, et seq, is determined to be necessary and proper;
and,
THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS
that it is their intention to:
Replace existing undersized culvert with a bridge structure.
SAID WORK is to be performed by Contract and/or County Forces in accordance with Washington
State Standard Specifications for Road and Bridge Construction as adopted by Mason County (RCW
36.77.020 and/or RCW 36.77.065 and WAC 136-18).
BE IT FURTHER RESOLVED that the described County Road Project is necessary and
proper, and the estimated costs of said project are herewith set out as follows:
Engineering: $ -181,445-
Right of Way $ -0-
Construction $ -2,500,000-
The County Road project herein described in HEREBY DECLARED to be a public necessity, and
the County Road Engineer is HEREBY ORDERED AND AUTHORIZED to report and proceed
thereon as by law, provided and in accordance with RCW 36.75.050, 36.80.080 and 36.80.070.
ADOPTED this day of 2025.
BOARD OF COUNTY COMMISSIONERS
MASON COUNTY, WASHINGTON
______________________________________
Sharon Trask, Chair
ATTEST:
______________________________________
_________________________________ Pat Tarzwell, Vice Chair
McKenzie Smith, Clerk of the Board
_________________________________________
Randy Neatherlin, Commissioner
APPROVED AS TO FORM:
_________________________________
Tim Whitehead, Ch. DPA
cc: Co. Commissioners
Engineer
JOURNAL: Publ. 1t: 06/5/2025
Mason County Administrator
411 N 5th Street
Shelton, WA 98584
(360) 427-9670 ext. 419
Mason County Commissioner
Briefing Items from County Administrator
May 12, 2025
Specific Items for Review
→ Selecting the official Mason County newspaper – McKenzie Smith
→ 2024 Oath of Inventory – McKenzie Smith
→ Lodging Tax Advisory Committee (LTAC) appointments and vacancy – McKenzie Smith
→ Teamsters Local 252 – Probation Memorandum of Understanding (MOU) for bilingual pay – Mary Ransier
→ AFSCME addition of Range 24 to pay scale – Mary Ransier
→ Succession planning for Financial Analyst position – Jennifer Beierle
→ April 2025 financial report – Jennifer Beierle
Administrator Updates
Commissioner Discussion
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No.
From: McKenzie Smith Ext: 589
Department: Central Services Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): May 12, 2025 Agenda Date(s): May 13, 2025
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other
(This is the responsibility of the requesting Department)
Item:
Selecting the Shelton-Mason County Journal as the Official County Newspaper
Background/Executive Summary:
Per RCW 36.72.075, the County legislative authority, at its first April meeting, shall select a legal
newspaper as the official County newspaper for the term of one year. The Shelton-Mason County Journal
is the only newspaper published in Mason County that qualifies as a legal newspaper under RCW
65.16.020.
Budget Impact (amount, funding source, budget amendment, etc.):
N/A
Public Outreach:
N/A
Requested Action:
Approval of the Resolution selecting the Shelton-Mason County Journal as the official County newspaper
for publishing certain legal publications.
Attachment(s):
Resolution
Resolution No.
Amending Resolution No. 2024-021
Selecting the Official Mason County Newspaper
WHEREAS, RCW 36.72.075 requires the County legislative authority to let a contract to a legal
newspaper to serve as the official County newspaper for the term of one year; and,
WHEREAS, if there is at least one legal newspaper published in the County, the contract shall be
let to a legal newspaper published in the County; and,
WHEREAS, the Shelton-Mason County Journal is published in Mason County and qualifies as a
legal newspaper in accordance with RCW 65.16.020; and,
NOW, THEREFORE, BE IT RESOLVED, that the Board of County Commissioners of Mason
County hereby declares the Shelton-Mason County Journal as the official County newspaper for furnishing
certain legal publications for the period of one year beginning April 1, 2025.
DATED this 13th day of May, 2025.
ATTEST:
________________________________
McKenzie Smith, Clerk of the Board
APPROVED AS TO FORM:
________________________________
Tim Whitehead, Chief Deputy Prosecuting
Attorney
BOARD OF COUNTY COMMISSIONERS
MASON COUNTY, WASHINGTON
___________________________________
Sharon Trask, Chair
___________________________________
Pat Tarzwell, Vice-Chair
___________________________________
Randy Neatherlin, Commissioner
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No.
From: McKenzie Smith Ext: 589
Department: Central Services Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): May 12, 2025 Agenda Date(s): May 27, 2025
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other
(This is the responsibility of the requesting Department)
Item:
2024 Oath of Inventory
Background/Executive Summary:
Per RCW 36.32.210, each Board of County Commissioners shall file with the Auditor a full and complete
inventory of all capital assets. The Oath of Inventory includes equipment that costs $5,000 or more and
other capital assets.
Budget Impact (amount, funding source, budget amendment, etc.):
N/A
Public Outreach:
N/A
Requested Action:
Approval of the 2024 Oath of Inventory.
Attachment(s):
Oath of Inventory
MASON COUNTY
OATH OF INVENTORY
AS OF DECEMBER 31, 2024
of all capitalized machinery and equipment and capital assets for
Information Technology Fund (#500)
Reserve for Tech Fund (#119)
Road - Construction in Progress
ER&R Buildings (#501)
*Source: Auditor's Report
See attachment A
Pat Tarzwell, Vice-Chair
Randy Neatherlin, Commissioner
BOARD OF MASON COUNTY COMMISSIONERS
Sharon Trask, Chair
Beard's Cove Water (#412)
Belfair WW & Water Reclamation (#413)
416,377.52$
49,977,540.08$
Subscribed and sworn this date:
As required by RCW 36.32.210, and in compliance with Chapter 3.56 of the
Supporting documentation for this inventory is on file in the Mason County
Total Machinery and Equipment
Public Works Road Land 4,403,359.66$
$23,669,057.08
2024 Oath of Inventory
454,105.39$
36,749.83$
Equipment Rental & Revolving Fund (#501)* 14,821,159.22$
County Road
Public Health Fund
Support Services Department and Public Works Department.
Current Expense & Sheriff Special Funds
LandFill/Transfer Stations (#402)2,289,089.00$
North Bay/Case Inlet Sewer Utility (#403)23,316,794.39$
Road - Bridges
3,084,704.00$ Rustlewood Sewer & Water (#411)
18,561,024.19$
3,381,315.18$
880,980.06$
Road Infrastructure 194,135,876.47$
2,250,662.22$
Mason County as of December 31, 2024.
595,547.67$
Construction in Progress
9,027,816.46$
6,739,623.97$
swear that this is the full and complete inventory, to the best of our knowledge,
Mason County Code, we, the Commissioners of Mason County, do solemnly
Capital Assets*:
Buildings with Improvements 34,317,180.36$
Land 7,520,428.85$
Other Improvements - Land
1,021,871.00$
J:\Capital Assets\2024 Equipment Lists\2024 Oath and Attach A with capital assets 1 of 1
Department/Fund
Inventory Balance
As of 12/31/2024
Assessor -
Auditor Recording 63,191.61
Facilities & Grounds 215,417.59
Clerk 88,359.98
Central Operations -
Coroner 85,809.24
District Court 7,702.67
Emergency Management 177,368.00
Public Defense 11,424.00
Juvenile Facility 21,970.32
Parks 610,303.48
Prosecuting Attorney 16,411.74
Sheriff 2,540,490.09
K9 Sheriff 26,100.00
Superior Court 45,398.51
Treasurer 127,150.46
Motor Pool Vehicle & Equipment 2,702,526.28
Total Current Expense Fund, Sheriff
Special Funds $6,739,623.97
Information Technology Fund (#500) 1,021,871.00
Reserve for Tech Fund (#119) note: in 2020 Fund
119 merged with Fund 500 595,547.67
County Road Fund 454,105.39
Public Health Fund 36,749.83
ER&R Fund 14,821,159.22
Total Other Funds: $16,929,433.11
Total Machinery & Equipment
Inventory as of 12/31/24 23,669,057.08$
Attachment A
NEWS RELEASE
May 27, 2025
MASON COUNTY COMMISSIONERS’ OFFICE
411 N 5TH ST, BLDG 1, SHELTON, WA 98584
TO: KMAS, KRXY, SHELTON-MASON COUNTY JOURNAL, THE OLYMPIAN,
SHELTON CHAMBER OF COMMERCE, NORTH MASON CHAMBER OF
COMMERCE, CITY OF SHELTON, ECONOMIC DEVELOPMENT
COUNCIL, THE SUN
RE: Lodging Tax Advisory Committee Vacancy
The Mason County Board of County Commissioners (BOCC) are seeking applicants to fill
a Generator position on the Mason County Lodging Tax Advisory Committee (LTAC).
Pursuant to Mason County Code Chapter 2.96 – Lodging Tax Advisory Committee, LTAC
shall consist of at least five (5) members appointed by the BOCC. The committee shall
include:
− At least two (2) representatives of business that are required to collect lodging tax
(Generators)
− At least two (2) members who are persons involved in activities authorized to be
funded by lodging tax revenue (Spenders)
− One (1) Mason County Commissioner who shall serve as the Chair
LTAC reviews and makes recommendations to the BOCC for awarding lodging tax
funding. The BOCC may review the membership of the LTAC annually and make changes
as appropriate.
Interested persons are encouraged to apply by completing an Advisory Board Application
at https://www.cognitoforms.com/MasonCounty2/AdvisoryBoardApplication or by
calling the Commissioners’ Office at (360) 427-9670 ext. 419 or visiting 411 N 5th Street,
Shelton. This position will remain open until filled.
BOARD OF MASON COUNTY COMMISSIONERS
______________________
Sharon Trask,
Chair
______________________
Pat Tarzwell,
Vice-Chair
______________________
Randy Neatherlin,
Commissioner
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No.
From: McKenzie Smith Ext: 589
Department: Central Services Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): May 12, 2025 Agenda Date(s): May 27, 2025
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other
(This is the responsibility of the requesting Department)
Item:
Reappointment to the Mason County Lodging Tax Advisory Committee
Background/Executive Summary:
The Lodging Tax Advisory Committee (LTAC) shall consist of at least five (5) members appointed by the
Mason County Board of County Commissioners (BOCC). The committee shall include at least two
representatives of businesses that are required to collect lodging tax; at least two members who are
persons involved in activities that are authorized to be funded by lodging tax revenue; and one Mason
County Commissioner who shall serve as the Chair of the LTAC.
Current members are:
Generators – John DeLeva and Taylor Jacobs (one vacancy)
Spenders – Rachel Hansen and Deidre Peterson
Budget Impact (amount, funding source, budget amendment, etc.):
N/A
Public Outreach:
N/A
Requested Action:
Approval to reappoint Duane Wilson to the Mason County Lodging Tax Advisory Committee (LTAC) as a
Spender for a term expiring May 31, 2027.
Attachment(s):
Application
Entr y #: 32 - Lodging Tax Advisory Committee (LTAC)Status: Submitted Submitted: 5/5/2025 10:25 PM
Advisor y Board Name:
Lodging Tax Advisory Committee (LTAC)
Name:
Duane Wilson
Today's Date:
5/5/2025
Address
Voting Precinct:
Phone
(
Email
Community Service:
Kristmas Town Kiwanis
Employment:
Retired
What do you perceive is the role or purpose of this advisor y board?
Promote tourism in Mason County
What interest or skills do you wish to offer this advisor y board?
I have been a member of this board for approximately 15 years.
I worked at a retail lumber yard in Mason County for 37 years, the last 20years as manager. I have overseen the marketing for
Bluegrass from the Forest in Mason County for 20years. I have lived in Mason County for 77 years and love to promote the
beauty of the area. I understand budgeting and can make difficult decisions.
List any financial, professional, or voluntar y affiliations that could create a potential conflict of interest:
None
Required Training:
Participation is dependent on attending certain trainings such as the Open Public Meetings Act (OPMA)
and Public Records Act (PRA) trainings at no cost to you. Will you be able to attend such trainings?
Yes or No:
Yes
How much time can you commit to
this advisor y board:
Quarterly, Monthly
Are you a U.S. citizen and
Mason County resident?
Yes
*For Civil Service applications ONLY, what
is your political party?
5/6/25, 9:36 AM Advisory Board Application - Entries
https://www.cognitoforms.com/masoncounty2/advisoryboardapplication/entries/32 1/1
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No.
From: Mary Ransier Ext: 422
Department: Human Resources Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): 5/12/2025 Agenda Date(s): 5/27/2025
Internal Review: ☐ Finance ☒ Human Resources ☒ Legal ☐ IT ☐ Risk ☐ Other
(This is the responsibility of the requesting Department)
Item:
MOU with Teamsters Probation to include Bi-Lingual pay into the current Collective Bargaining
Agreement
Background/Executive Summary:
The County and Teamsters Local 252 representing Probation entered into a Collective Bargaining
Agreement for 2024-2027. The agreement does not have the Bi-Lingual provision in the contract.
Budget Impact (amount, funding source, budget amendment, etc.):
TBD
Public Outreach:
N/A
Requested Action:
Approval of the Memorandum of Understanding (MOU) with Teamsters Local 252 representing
Probation to include bilingual provision language.
Attachment(s):
MOU
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No.
From: Mary Ransier Ext: 422
Department: Human Resources Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): 5/12/2025 Agenda Date(s): 5/27/2025
Internal Review: ☐ Finance ☒ Human Resources ☒ Legal ☐ IT ☐ Risk ☐ Other
(This is the responsibility of the requesting Department)
Item:
MOU with AFSCME to add a Range 24 to the pay scale of the current Collective Bargaining
Agreement.
Background/Executive Summary:
The County and AFSCME entered into a Collective Bargaining Agreement for 2023-2026. The pay scale
does not have a Range 24. This new range is necessary to place the approved reclassified position of
Senior Accounting Technician in the Treasurer’s Office. Range 24 will be 2.5% above Range 23 and 2.5%
below Range 25 to maintain range differences in the pay scale.
Budget Impact (amount, funding source, budget amendment, etc.):
Treasurer’s Office as part of approved reclassifications – no additional impact
Public Outreach:
N/A
Requested Action:
Approval of the Memorandum of Understanding (MOU) with AFSCME to add Range 24 to the current
2023-2026 Collective Bargaining Agreement (CBA) pay scale.
Attachment(s):
MOU
Docusign Envelope ID: 0CF7791D-FAAF-4A9E-905F-E424F01EABE5
Staff Representative
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No.
From: Jennifer Beierle Ext: 532
Department: Central Services Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): 5/12/25 Agenda Date(s): 5/13/25
Internal Review: ☒ Finance ☒ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other
(This is the responsibility of the requesting Department)
Item: Succession Planning for Budget/Finance
1. Reclass current Financial Analyst position
2. Post for Senior Financial Analyst Position
3. Temporarily Retain Current Analyst
Background/Executive Summary:
Reclass current Financial Analyst position:
The Central Services Financial Analyst position has changed to the extent the job entails a higher skill set
which requires increased education and experience to perform the essential functions. The position is
more accurately reflected in the proposed Senior Financial Analyst (Central Services) position
description. HR has completed a reclass recommendation.
Post for Senior Financial Analyst Position:
Request approval to begin recruitment for a new Senior Financial Analyst to ensure a smooth transition in
advance of the announced retirement of the current analyst, Toni Monnier, effective June 20, 2025.
Temporarily retain incumbent:
Additionally, request approval to temporarily retain Toni Monnier in a half-time capacity through the end
of 2025 to assist in onboarding and training the new hire.
This succession plan is critical to maintaining operational continuity within the Budget Office. The Senior
Financial Analyst position plays a key role in supporting payroll, internal allocations, grant
administration, budget monitoring, and financial reporting in compliance with state and federal
requirements.
Budget Impact (amount, funding source, budget amendment, etc.):
No additional budget required. The new Financial Analyst will fill a currently budgeted FTE position, and
the temporary half-time role for Toni Monnier will be funded through existing Support Services salary
budget authority.
Public Outreach:
N/A
Requested Action:
1. Authorize the reclass of the current Financial Analyst to a Senior Financial Analyst, effective
May 16, 2025
2. Authorize the recruitment of a new Financial Analyst or Senior Financial Analyst and approve the
temporary half-time appointment of Toni Monnier through December 31, 2025, to facilitate
knowledge transfer and training.
Attachment(s):
- Financial Analyst Duties
- Draft Senior Financial Analyst Job Description
- Reclass Analysis Findings from Human Resources
FINANCIAL ANALYST DUTIES
1. Payroll
a. Collect time sheets, verify, and enter payroll each period for Support Services, Emergency
Management, Info Services, Human Resources, BOE, Facilities, and verify Parks
b. Leave payout verification
c. Process PAFs
i. Track Step Increases
ii. Track special/annual pays
2. Enterprise
a. Retrieve invoices around the 6th of each month
b. Verify each vehicle is applied to proper dept
c. Complete spreadsheet and code for entry
d. Maintain file with invoices and proof of pmt
3. WEX
a. Retrieve invoices around the 25th of each month
b. Verify each vehicle is applied to proper dept
c. Complete spreadsheet with coding for entry
d. Maintain file with invoices and copy of check
4. Financials
a. Complete all sheets after MUNIS close each month
b. Add to the agenda for briefing
c. Submit to IT for website publishing
5. Internal Allocations
a. Process in February, May, August, and October
b. YTD Budget Report using Object Code 541019 / Excel
c. Copy to spreadsheet for applicable quarter
d. Enter in MUNIS as invoice, request check back
e. Complete deposit template and submit to Treasurer
6. Internal Services
a. IT
i. Process in February & August
ii. YTD Budget Report using Object Code 541500 / Excel
iii. Copy to spreadsheet for applicable period
iv. Enter in MUNIS as invoice, request check back
v. Complete deposit template and submit to Treasurer
b. Unemployment
i. Process in June
ii. YTD Budget Report using Object Code 546096 / Excel
iii. Copy to spreadsheet for applicable quarter
iv. Enter in MUNIS as invoice, request check back
v. Complete deposit template and submit to Treasurer
7. JLARC
a. Request data from recipients in February
b. Enter in JLARC system before deadline
8. Leasehold Excise Tax
a. Collect reports and rent from Seattle Shellfish monthly
b. Collect Excise Tax and pay quarterly
9. REET
a. Check Facilities & Parks payroll for REET each period
b. Enter any REET hours on appropriate spreadsheet
c. Send copy to McKenzie and Kelly quarterly
10. Budget Amendments / Transfers
a. Board Approved Amendments are performed at least twice a year; typically, June and December
b. Other internal budget transfers are performed throughout the year
c. Print YTD reports before transfer for each account
d. Enter in MUNIS
e. Print YTD after reports for each account
f. Maintain File to Balance total budget to Munis
11. Transfers In & Out
a. Prepare spreadsheet for the year from budget info
b. Audit requests from departments
c. After manager signature, give to Financial Services
d. Update spreadsheet after each transfer
12. Grant Administration
a. Public Service grant
i. Apply annually
ii. Audit reimbursement requests and process
iii. Request reimbursements from Commerce
iv. Process closeouts
b. Jail Study
i. Audit reimbursement requests
ii. Request reimbursements from Commerce
iii. Process closeout
c. FEMA and other grant administration, as needed
13. Annual Salary & Benefit Estimates for the budget
a. Copy this year’s spreadsheet for next year
b. Run report of current employees
c. Compare spreadsheet & report and update as needed, making sure FTE counts are accurate
d. Keep spreadsheet updated during budget process as changes occur
14. Invoice Monitoring / Coding
a. Code invoices coming in to Budget Office and give to receptionist
b. Check coding on Facilities invoices before giving to receptionist
c. Check that all invoices given to reception are processed in a timely manner
15. Credit Card Administrator
a. Set up new users and deactivate when needed
b. Process credit limit increases and other individual card changes
c. Print invoices each month and track payments
d. Answer user questions
e. Prepare Annual Board Action Agenda Item per credit card policy
16. Annual Utility Comparison
a. In January of each year, update Utility Comparison spreadsheet using available MUNIS data
17. ITA Quarterly Billing
a. Collect info from departments and send copies of court orders and invoice to TMBHO via secure
email (Titan File)
18. Building 10
a. Process invoices from Helix and JA Morris
b. Maintain spreadsheets to track expenses and notify County Administrator of change order costs
over 10% above approved amount
19. Assist Budget Manager
a. Run Munis ERP reports and perform Budget Monitoring by fund and department, as requested
b. Assist in preparing annual budget documents, as requested
c. Cost out the budget impact of union negotiations, as requested
d. Assist in writing and interpreting county contracts, policies and procedures
e. Provide support to county departments, as requested
f. Coordinate with Financial Services on budget and finance processes
g. Help in implementing new processes and systems
Est.5.2025
POSITION DESCRIPTION
DESCRIPTION:
The Senior Financial Analyst is a highly skilled accounting professional with expertise in various budget
and accounting functions. This position provides analysis and recommendations on complex, sensitive,
and confidential assignments, and issues. Provide detailed analysis in support of policy decisions,
preliminary budget and options, compensation, capital improvement documents and costs, projects, grant
administration and accounting, ensure coding compliance, administering/overseeing accounts receivable
and accounts payable, assisting the Budget Manager with property management. This position may act
as back up for the Budget & Finance Manager.
ESSENTIAL FUNCTIONS: (Any one position may not include all the duties listed nor do the listed examples include
all tasks which may be found in positions of this class.)
Provide advice, interpretation, and counsel to county department heads, elected officials, managers and
supervisors regarding regulations, practices, and procedures. Provide interpretation of fiscal operations,
policies, procedures, federal and state laws.
Perform some tasks of the Budget & Finance Manager requiring a higher level of expertise than the
Financial Analyst position. Act as backup for the Budget & Finance Manager when necessary.
Perform day-to-day fiscal operations and policies, establishing and improving procedures, forms, and
systems within the framework of budgeting, accounting and reporting systems for counties as required
by the Division of Municipal Corporations of the State Auditor’s Office.
Assist Budget Manager with the development and administration of the county budget and budgets for
assigned department. Assist with the preparation of budgetary adjustment and Board approved
amendments. Provide budget progress reports to managers. Assist Budget Manager with compiling
financial analysis and trends. Prepare financial reports for the Board. Develop, as needed, computer
spreadsheets and database models and graphs for financial information.
Provide cost analysis (e.g., track and forecast salaries and benefits) in support of collective bargaining
negotiations. Oversee accounts payable/receivables and provide support to other staff. Manage
contracts assigned.
Establish and maintain comprehensive fiscal processes, procedures, and controls in accordance with
federal, state, and local regulatory requirements. Provide a broad range of consulting services to
departments, advisory groups, and the Board of County Commissioners. Research and respond to
technical accounting questions, interpret financial cost and budget reports, and create reports as needed.
Title: Senior Financial Analyst Department: Central Services
Affiliation: Non-Represented Reports to: Budget & Finance Manager
Exempt
Non-Exempt: X
Regular Driver: N
Supervises/Directs: None
Job Class:
Risk Class: 5306-07 Salary Range: According to current Non-Rep salary
scale
Est.5.2025
Perform grant administration and reporting for Central Services. Responsible for developing and
maintaining a variety of detailed databases and reports of financial information and grants and contracts
files and documents. Prepare and maintain full accrual accounting of grant funds, prepare necessary
forms, documents, reports and subsidiary ledger balancing to ensure compliance with federal and state
requirements and any applicable grant or contract requirements.
Perform a variety of fixed asset inventory and accounting functions
Regular, reliable, and punctual attendance.
Other duties as assigned.
Knowledge of:
• Payroll and accounts payable functions.
• Excel’s, Power Pivot Tables and Database Tools
• State and Federal tax regulations
• Washington State Budgeting, Account, and Reporting Systems (BARS)
• Audit standards and processes.
• Data processing principles and accounting applications.
• Federal, State and County laws, rules, regulations
• Federal and State grant cost accounting standards
• Generally Accepted Accounting Principles (GAAP)
• Principles and Practices of Cash based Accounting
• Governmental Accounting Standards Board (GASB)
• Modern governmental accounting theory, principles and practices
• LNI prevailing wage
Skill in:
• Analyzing and interpreting Grants & Contract requirements.
• MS Suite
• Compiling and analyzing statistics.
• Customer service.
Ability to:
• Perform arithmetic computations accurately and quickly.
• Balance a check book general ledger account.
• Establish and maintain effective working relationships with stakeholders.
• Communicate effectively, both orally and in writing, and collaborate with stakeholders about complex
or sensitive issues or regulations
• Maintain the confidentiality of sensitive and confidential information
• Utilize a personal computer and related software packages to perform word processing, analysis,
information retrieval and tracking
• Meet deadlines and multitask in a fast-paced environment
• Reconcile general ledger accounts, credit card accounts, and other accounts as necessary.
• Problem solve
OTHER JOB DUTIES:
• May be required to obtain additional education as required to conduct business functions.
MINIMUM QUALIFICATIONS: (Any equivalent combination of education and experience which provides the
applicant with the knowledge, skills, and abilities required to perform the job may be considered.)
• Bachelor’s degree in Accounting, Finance, Business, or related discipline. Four (4) years relevant
experience may substitute for education requirements.
Est.5.2025
• Five (5) years of applicable experience in governmental accounting or fund accounting position.
PREFERRED QUALIFICATIONS:
• Progressively responsible experience in governmental accounting and the Washington State
Budgetary Accounting and Reporting System (BARS) in state or local government.
LICENSES, CERTIFICATES AND OTHER REQUIREMENTS:
A Valid Washington State Driver’s License
WORKING CONDITIONS: (The physical demands described are representative of those that must be met by
the employee to successfully perform the essential functions of this job. Mason County provides reasonable
accommodation to enable individuals with disabilities to perform the essential functions.)
Works indoors in clean, climate-controlled workspace. Required to sit, talk, and hear; frequently required to
use hands to handle writing utensils, computers and office supplies; requires repetitive arm, wrist and hand
movement. Occasionally required to stand and reach with arms and hands, climb, balance, stoop, kneel,
crouch, bend or crawl. The employee is occasionally required to move up to twenty-five (25) pounds.
Position requires mental acuity to ensure thorough analysis of situations in a fast-paced environment.
Employees are required to maintain confidentiality of information within the department. The
employee may be required to deal with disgruntled individuals requiring the use of conflict
management skills. Employees are frequently required to perform work confidently and under
pressure for deadlines and are always required to maintain professional composure and tact,
patience, and courtesy.
Human Resources Director or Designee Signature of Approval:
___________________________________________ Date:_______________
County Official Signature of Approval:
____________________________________________ Date:_______________
I have read and understand the above position description:
Name:___________________________________ Date:_______________
Signature:________________________________
__________________________________________________________________________________________________
Reclass Recommendation
To: Toni Monnier, Financial Analyst
From: Mary Ransier, Human Resources Director
Date: May 6
Subject: Reclassification Request
Background
A reclassification request for the Financial Analyst (Central Services) position to be reclassified to a Senior Financial
Analyst and a compensation change. Both the employee and Department Head were able to give input, and a desk audit
was conducted. All the documentation submitted, and position descriptions were analyzed.
Information provided from request submission:
Performs some tasks of the Budget & Finance Manager requiring a higher level of expertise than the Financial Analyst
position. Provide a broad range of consulting services to departments, advisory groups, and the Board of County
Commissioners. Research and respond to technical accounting questions, interpret financial cost and budget reports,
and create reports as needed.
Acts as backup for the Budget & Finance Manager when necessary. For example, in February of last year she started
and then completed in approximately May, the salary and benefits spreadsheet for budget. Normally that's something
that the budget manager would do.
Bachelor’s degree in Accounting, Finance, Business, or related discipline. Four (4) years relevant experience may
substitute for education requirements.
Five (5) years of applicable experience in governmental accounting or fund accounting position.
Decision Making Authority:
The position can serve as backup for the Budget and Finance manager
Budget Authority:
Supply ordering - potential for signature authority at budget manager level
Request and Basis of Request:
Higher level work in order to facilitate operations of the Budget Office
Union/Non-Represented: Non-Represented
Current Range/Step: Range 25 Step 9 Salary: $6,516.12
Requested Range/Step: Range 28 Step 9 Salary: $7,017.14
Current Title: Financial Analyst
Requested New Title: Senior Financial Analyst
Human Resources
411 N 5th Street
Shelton, WA 98584
360.427.9670 ext. 422
Policy Qualification Analysis
Evidence of possible eligibility for reclassification:
a. A majority of job duties have changed to the extent they are more accurately reflected in another
existing classification description; ☒ Yes ☐ No
b. A majority of job duties have changed to the extent the job entails a different skill set, which requires
increased education or experience in order to perform essential job functions. ☒ Yes ☐ No
NOT factors to be considered reasons for reclassification:
a. Increased volume of the same level of work;
b. Added duties of a similar nature already covered by the current classification or requiring similar
skills, education, or experience;
c. Duties within a current classification that have not been previously assigned;
d. Additional assigned duties in a higher classification unless those duties become a majority of the
current position;
e. Enhanced technological tools to perform current duties;
f. Salary differences for similar jobs in other jurisdictions;
g. Reclassifications which occur in other departments.
Human Resources Analysis
Financial Analyst vs. Senior Financial Analyst (Central Services)
Description:
Changes are scope and authority related to backing up the Budget & Finance Manager, providing preliminary budget
information and options to the Board.
Essential Functions:
Changes are those of scope and authority related to backing up the Budget & Finance Manager. Increased decision-
making authority and providing consulting guidance to department heads, advisory groups, and the Board
independently. Increased cost analysis without assistance. Addition of contract management and preparing financial
reports for the Board.
Knowledge, Skills, and Abilities:
Changes include the addition of standard language to solve problems and provide customer service. Addition of LNI
prevailing wage knowledge as part of contract management.
Other Job Duties:
No change
Minimum Qualifications:
Increase of minimum qualifications to a bachelor’s degree in finance, accounting or related field. Relevant experience
may substitute year for year. Increase of minimum qualifications to five (5) years’ experience in governmental
accounting or fund accounting.
Preferred Qualifications:
No change
License, Certificates, and Other Requirements:
No change
Working Conditions:
Updated standard language
Summary/Recommendation(s)
The Financial Analyst and the Senior Financial Analyst show similarities; however content changes are to the extent the
job entails a different skill set, which requires increased education or experience to perform essential job functions. The
minimum qualifications, decision making, scope, and authority are significantly increased in the Senior Financial Analyst
position description (as proposed).
The incumbent currently and permanently performs all the essential functions of a Senior Financial Analyst. The
incumbent currently and permanently exhibits all the knowledge, skills, and abilities required of a Senior Financial
Analyst and meets the minimum requirements.
Recommendation #1:
Create a Senior Financial Analyst position in Central Services.
Recommendation #2:
Reclass the incumbent Financial Analyst to a Senior Financial Analyst in Central Services.
Recommended Range/Step: Range 28 Step 7 Salary: $6,679.02
CC:
Department Head
Personnel File
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No.
From: Jennifer Beierle Ext: 532
Department: Central Services Briefing: ☒
Action Agenda: ☐
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): 5/12/2025 Agenda Date(s): Click or tap here to enter text.
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other
(This is the responsibility of the requesting Department)
Item:
Mason County Monthly Financial Report for April 2025
Background/Executive Summary:
Review of Cash Balances, and Budget to Actual Revenues and Expenditures for all County Funds through
April 2025.
Budget Impact (amount, funding source, budget amendment, etc.):
Budget to Actual Comparison of 2024 & 2025
Public Outreach:
N/A
Requested Action:
N/A
Attachment(s):
Mason County Monthly Financial Report for April 2025