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Home My WebLink About2025/05/05 - Briefing Packet MASON COUNTY COMMISSIONER BRIEFING INFORMATION FOR THE WEEK OF May 5, 2025 In the spirit of public information and inclusion, the attached is a draft of information for Commissioner consideration and discussion at the above briefing. This information is subject to change, additions and/or deletion, and is not all inclusive of what will be presented to the Commissioners. Please see draft briefing agenda for schedule. co 1854 Commission meetings are live streamed at http://www.masonwebtv.com/ and public comment is accepted via email msmith@masoncountywa.gov; mail to Commissioners Office, 411 N 5th Street, Shelton, WA 98584; or phone at (360) 427-9670 ext. 419. If you need to listen to the Commission meeting via telephone, please provide your telephone number to the Commissioners’ office no later than 4 :00 p.m. the Friday before the meeting. If special accommodations are needed, contact the Commissioners' office at Shelton (360) 427-9670 ext. 419 Briefing Agendas are subject to change, please contact the Commissioners’ office for the most recent version. Last printed 05/01/25 at 4:21 PM BOARD OF MASON COUNTY COMMISSIONERS DRAFT BRIEFING MEETING AGENDA 411 North Fifth Street, Shelton WA 98584 Week of May 5, 2025 Monday Noon WA State Association of Counties Zoom Meeting* Virtual Assembly *This is being noticed as a Special Commission meeting because a quorum of the Mason County Commission may attend this event and notification is provided per Mason County Code Chapter 2.88.020 - Special Meetings. Monday, May 5, 2025 Zoom link available on the Mason County website Commission Chambers Times are subject to change, depending on the amount of business presented 9:00 A.M. Closed Session – RCW 42.30.140(4) Labor Discussion 10:00 A.M. Blue Zones – Julie Knott 10:15 A.M. Housing Authority Board Interview 10:35 A.M. Central Services – Mark Neary 11:00 A.M. Public Works – Loretta Swanson Utilities & Waste Management 11:25 A.M. Executive Session – RCW 42.30.110 (1)(i) Potential Litigation Commissioner Discussion – as needed �r�ON CO& Mason County Administrator 411 N 5th Street Shelton, WA 98584 (360) 427-9670 ext. 419 Mason County Commissioner Briefing Items from County Administrator May 5, 2025 Specific Items for Review Board of Equalization vacancies—McKenzie Smith Updates to the Non-Represented Salary Scale—Mary Ransier Random Security Screening Policy—Nichole Wilston Bark replacement for Walker and Union Parks—Mark Neary Administrator Updates Commissioner Discussion Calendar updates NEWS RELEASE �,e•5oN cop, May 13, 2025 MASON COUNTY COMMISSIONERS' OFFICE 411 N 5TH ST,BLDG 1, SHELTON,WA 98584 1854 TO: KMAS, KRXY, SHELTON-MASON COUNTY JOURNAL, THE OLYMPIAN, SHELTON CHAMBER OF COMMERCE,NORTH MASON CHAMBER OF COMMERCE, CITY OF SHELTON, ECONOMIC DEVELOPMENT COUNCIL, THE SUN RE: Board of Equalization Membership Vacancies The Board of Mason County Commissioners is seeking applicants to fill two regular member positions and an alternate member position on the Mason County Board of Equalization (BOE). Member terms are three years and expire on May 31. The BOE is a three-member board appointed by the Mason County Commissioners. Two alternate board members may also be selected. The Board's responsibility is to ensure that all property valuations are at 100%of market value so an equitable tax assessment can be established. Taxpayers may appeal their assessments, including assessments of real and personal property, forest land,timber,and open space. The Board also considers denials of senior citizen property tax exemptions. Taxpayers can file a petition with the BOE,and a hearing will be scheduled to present their appeal of their assessment for timely filed and completed petitions. Depending on the number of appeals heard each year,the Board may meet up to three days a week throughout the year. Board members are paid$100 per diem when in session. As required by RCW 84.48.042, the successful applicant must attend training provided by the Washington State Department of Revenue within one year following appointment or reappointment. Interested citizens may obtain an application at the Mason County Commissioner's Office at 411 N 5' Street in Shelton, by calling (360) 427-9670 ext. 419, or by visiting https://masoncgii t a.gov/aovemment/advisory_boards/index.php. Positions are open until filled. BOARD OF MASON COUNTY COMMISSIONERS Sharon Trask, Pat Tarzwell, Randy Neatherlin, Chair Vice-Chair Commissioner e��oN Cov�;�� Mason County Agenda Request Form 1854 To: Board of Mason County Commissioners Item No. From: Mary Ransier Ext:422 Department: Human Resources Briefing: N Action Agenda: N Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): 5/5/2025 Agenda Date(s): 5/13/2025 Internal Review: ❑ Finance N Human Resources N Legal ❑ IT ❑ Risk ❑ Other (This is the responsibility of the requesting Department) Item• Recommendations for Jail Chief and Deputy Director Public Works/Utilities&Waste Management Background/Executive Summary: Recommendations have been made to slot the two positions based on internal and external market data and equity. 1. Move the Jail Chief position from Range 43 to Range 45 2. Move the Deputy Director Public Works/Utilities&Waste Management from Range 44 to Range 46 Budget Impact(amount, funding source,budget amendment, etc.): Public Outreach: N/A Requested Action: Approval of the Resolution amending Resolution No. 2025-001 increasing the range for the Jail Chief and Deputy Director Public Works/Utilities&Waste Management positions on the Non-Represented Salary Schedule. Attachment(s)• -Resolution -Updated Scale Resolution No. AMENDING RESOLUTION NO. 2025-001 WHEREAS, RCW 36.16.070 states...The Board shall fix the compensation of all employees WHEREAS, final recommendations have been made for placement of the Deputy Director Public Works/Utilities& Waste Management at Range 46 and the Chief Jail at Range 45 on the Non- Represented Salary Scale WHEREAS, it is recommended that incumbents in these affected job classifications be placed at the step in the new salary range that is at least equal to their current salary as of May 1, 2025 NOW, THEREFORE, BE IT RESOLVED,that the Board of County Commissioners of Mason County that: 1. The recommended changes for the Deputy Director Public Works/Utilities& Waste Management to be placed at Range 46 and the Jail Chief be placed at Range 45 are adopted and shall be implemented upon signing. 2. Incumbents in these job classifications shall be placed at the appropriate step in the new range, ensuring their new salary is at least equal to their current salary as of the date of signing. These employees will remain eligible for their regularly scheduled step increases on their anniversary date. DATED this day of , 2025. BOARD OF COUNTY COMMISSIONERS ATTEST: MASON COUNTY, WASHINGTON McKenzie Smith,Clerk of the Board Sharon Trask,Chair APPROVED AS TO FORM: Pat Tarzwell, Vice Chair Tim Whitehead,Chief Deputy Prosecuting Attorney Randy Neatherlin,Commissioner Non-Represented Salary Range Alignment 6m= RANGE CLASSIFICATION TITLE 52 County Administrator 51 Community Development Director Human Resources Director Public Health & Human Services Director Public Works & Utilities Director Undersheriff 50 Chief Public Defender 49 48 47 County Engineer Chief Criminal Deputy 46 IT Manager Deputy Director Public Works/Utilities & Waste Mgmt 45 Chief Jail 44 Deputy Director Public Works/Utilities & Waste M mt Central Services Manager 43 Chief ri Chief Superior Court Administrator Budget & Finance Manager Chief Finance Officer Chief Civil Deputy Building Official 42 41 Chief District Court Administrator Jail Lieutenant Patrol Lieutenant Facilities Manager 40 Engineering and Construction Manager 39 38 County Surveyor DEM Manager Finance Manager III - Public Works Non-Represented Salary Range Alignment RANGE CLASSIFICATION TITLE Finance Manager III - Health Services Parks and Trails Manager Water&Wastewater Manager Road Operations & Maintenance Manager 37 Community Health Manager Environmental Health Manager 36 Engineer III 35 Juvenile Court Services Deputy Administrator 34 Prosecuting Attorney Administrative Manager Solid Waste Manager 33 Juvenile Detention Manager Chief Deputy Assessor Chief Deputy Treasurer Chief Deputy Clerk Chief Deputy Auditor Finance Manager II - MCSO Risk Manager Environmental Health Supervisor 32 Project Support Services Manager Equipment Maintenance Supervisor Road Operations & Maintenance Supervisor 31 30 Engineering & Construction Assistant Manager Grant Writer Senior Epidemiologist 29 Public Works Office Administrator Human Resources Analyst Clerk of the Board Finance Manager 1 28 Engineer II Office Manager Therapeutic Court Program Manager 27 Public Records Coordinator Epidemiologist Non-Represented Salary Range Alignment RANGE CLASSIFICATION TITLE 26 Engineer I Lead Judicial Assistant- Superior Court 25 Financial Analyst- Superior Court Financial Analyst- Central Operations Temp Financial Analyst- Central Operations 24 Noxious Weed Coordinator Judicial Assistant/Family Law Facilitator Judicial Assistant/Official Court Recorder Executive Assistant- Central Services Executive Assistant-MCSO Deputy Coroner 23 22 21 WIC Coordinator/Certifier 20 Therapeutic Courts Caseworker Temp-Therapeutic Courts Caseworker 19 Administrative Clerk 18 17 16 Administrative Assistant II - Human Resources 15 14 13 Administrative Assistant I - Commissioners 12 11 10 Customer Service Specialist 9 8 Non-Represented Salary Range Alignment RANGE CLASSIFICATION TITLE 7 6 5 4 3 2 1 Central Shop Assistant Hourly Job Classes Superior Court Judge Pro Tem* $130.43 Superior Court Pro Tern Commissioner $91.80 District Court Judge Pro Tern $91.80 Superior Court Bailiff $20.40 District Court Bailiff $20.40 Noxious Weed Specialist $17.34 - $22.44 Noxious Weed Inspector $16.66 - $20.40 *Linked to Superior Court Judge salary-ATBs do not apply SON Cov�;�� Mason County Agenda Request Form 1854 To: Board of Mason County Commissioners Item No. From: Nichole Wilston Ext: 643 Department: Human Resources Briefing: Action Agenda: Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): 4/28/25,5/5/25 Agenda Date(s): 4/29/25,5/13/25 Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ IT ❑ Risk ❑ Other (This is the responsibility of the requesting Department) Item• Revision to proposed Security Checkpoint Random Screening Policy. Background/Executive Summary: Revision to Section 5—Exemptions for commissioned officers and on-duty first responders. Budget Impact(amount, funding source,budget amendment, etc.): None. Public Outreach: None. Requested Action: Approval to move to action adoption of the proposed Security Checkpoint Random Screening Policy for designated county government facilities with the proposed revision. Attachment(s)• • Draft Security Checkpoint Random Screening Policy w/red-line revision 1 Security Checkpoint Random Screening Policy Purpose To enhance the safety and security of county facilities by implementing a fair and impartial process for random screening of employees entering secure areas. Scope This policy applies to all county employees who access secure government facilities. Definitions Security Checkpoints: a designated area at the entrance of the secure facilitywhere individuals and their belongings are screened for potential security risks. Screeners: Pacific security staff. Dailing screening number (DSN): number of employees to be screened daily determined by a Random.org. Random.or : Computer-generated program used as a randomized numbering method. Policy Statement To maintain a secure workplace, random screenings may be conducted at security checkpoints. These screenings are not based on suspicion and are designed to deter unauthorized items and ensure compliance with county safety protocols. Screeners will have no involvement in determining which employees to screen.All employees must have their county issued badge visible when entering the security checkpoint. Procedures 1. Random Selection Process a. Screenings will be conducted using Random.org. b. For each month, the Facilities Manager will complete a Random Screening Selection List (RSSL) for each security checkpoint using Random.org to select the numbers for each day in the month and submit the RSSL to the screeners no later than the 25t" of the preceding month. c. The RSSLwill be used to identifythe number of employees to be screened daily and bywhat counts between screenings. d. To determine the daily screening number, a random number will be selected between zero (0) and ten (10)for each day in the month and will be recorded on the RSSL. DRAFT Security Checkpoint Random Screening Policy 2 e. The number for the employee count between screenings will be based on the average daily patron count for each building. The average daily patron count will be assessed on a quarterly basis using the patron count for each building. f. To determine the number for the employee count between screenings, a random number will be selected between zero (0) and the average daily patron county (Example: 346). A number for the employee g. For each day in the month, the daily screening number determines the amount of random numbers selected for the employee count between screenings. h. If the randomly selected patron county number isn't an employee, the screenerwill perform a random screening on the next employee that comes through the security checkpoint and that number will be recorded on the RSSL in the designated area. i. Any employee who does not have their county issued badge on their person and displayed will be screened in order to pass through the security checkpoint. 2. Random Screening Procedure a. Employees will be asked to submit to inspection of bags, personal belongings, removal of belt, and/or walkthrough metal detector screening. b. Refusal to comply may result in denial of entry and referral to supervisory staff for follow-up. 3. Privacy& Professionalism a. All screenings will be conducted respectfully and professionally, maintaining the individual's dignity and privacy. b. Any findings during screening will be documented in accordance with the county policy. 4. Prohibited Items a. Employees are expected to be familiar with the list of prohibited items(e.g.,weapons, drugs, unauthorized recording devices). b. Violations will be reported to the appropriate authorities. 5. Exemptions a. Commissioned officers (including but not limited to deputies and police officers) and on- duty first responders (including but not limited to firefighters and emergency medical personnel) are exempt from participation in the random screening process. This exemption is granted to avoid interference with critical public safety responsibilities and to ensure a timely response to emergencies.Verification may be required upon request. Review&Oversight DRAFT Security Checkpoint Random Screening PolicySecurity Checkpoint Random Screening Policy 3 This policywill be reviewed annually by the County Security Committee in conjunction with HR and Legal counsel to ensure compliance and effectiveness. 1: 1', DRAFT Security Checkpoint Random Screening PolicySecurity Checkpoint Random Screening PoLicy SON Cov�;�� Mason County Agenda Request Form 1854 To: Board of Mason County Commissioners Item No. From: Cassidy Krall for Mark Neary Ext: 535 Department: Parks&Trails Briefing: Action Agenda: Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): May 5,2025 Agenda Date(s): May 13,2025 Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ IT ❑ Risk ❑ Other (This is the responsibility of the requesting Department) Item: Union Park and Walker Park Playground Woodchips Background/Executive Summary: The Mason County Parks Department replaces all playground woodchips every other year on rotation between the County owned parks that have playgrounds installed. This year we must replace the playground woodchips at both Union Park and Walker Park to maintain quality conditions and playground safety for our community. Budget Impact(amount, funding source,budget amendment, etc.): Approximately$4,830.00 out of REET2 for both parks combined. Public Outreach: N/A Requested Action: Approval to move forward with Wildwood Playgrounds NW to bring in new woodchips for both Union and Walker Park. Attachment(s)• Quotes from Wildwood Playgrounds NW Quote 11508-Rev 2Union WildwqQO�Playgrounds NW 4/10/2025 Wildwood Playgrounds NW 503.288.5797 5812 NE 55th Ave Portland, OR 97218 A/P Contact:Accounting@wildwoodplaygrounds.com Bill To Ship To Mason County Parks Union Park SE 2400 Walker Park Road E91 Port Townsend Rd, Shelton,WA 98584 Union, WA, 98592 Contact: Carl Olson Contact: Carl Olson E-mail: Carlo@masoncountywa.gov carlo@masoncountywa.gov Quantity Description Price Amount 1 18 Yards Blown in EWF. Price includes our labor, material, blower service, and cleanup of work. Material is IPEMA-certified. $1.995.00 $1,995.00 Sales Tax Rate for Shelton,WA is 8.6% Please Note:Any address changes after shipping will incur a reconsignment fee that is the customers responsibility,All site work other then prep for new Poured in place will be owner's responsibility. 50%Deposit due with order and 50%due 20 days after installation. ale Amount $1,995.00 * Sales Tax $171.57 Signature Title Date tal Amount $2,166.57 Quote 11499 Wildwood Playgrounds NW 4/10/2025 Wildwood Playgrounds NW 503.288.5797 5812 NE 55th Avenue Portland, OR 97218 A/P Contact:Accounting@wildwoodplaygrounds.com Bill To Ship To Mason County Parks Marshall Park 2100 E Johns Prairie Road SE 2400 Walker Park Rd Shelton,WA 98584 Shelton Wa 98584 Carl Olsen On-Site Contact: Carl Olson AR Contact Email Phone#: PHONE NUMBER Quantity Description Price Amount 22 Yards Blown in EWF. Price includes our labor, material, blower service, and cleanup of work. $2,450.00 $2,450.00 1 Material is IPEMA-certified. Please Note:Any address changes after shipping will incur a reconsignment fee that is the customers responsibility 50%Deposit due with order and 50%due 20 days after Installation. Sales Tax Rate=8.6% Sale Amount $2,450.00 * Sales Tax $210.70 Signature Title Date Total Amount $2,660.70 MASON COUNTY PUBLIC WORKS COMMISSIONER BRIEFING May 5, 2025 Action Items• —> News Release: Fill the Public Works Truck Event May 22nd from 9AM to 2:30PM o Locations: OCCU Uptown,NW Corner of 7th&Railroad Ave, and Belfair QFC Set public hearing for June 10,20025 at 9:15am to consider adopting the Americans with Disabilities Act(ADA) Transition Plan for Public Right-of Way. Consulting Agreement with Forterra to begin amending the conservation easement for the Bear Creek Dewatto Road realignment project(MP 1.53 to 1.96, County Road Project No. 2050). Discussion Items: —> Utility Commerce Grants update Commissioner Follow-Up Items: Upcoming Items• May 4th - loth National Drinking Water Week May 18th—24th National Public Works Week May 22nd Fill the Public Works Truck Events 9am to 2:30pm Locations: OCCU Uptown NW Corner of 7th &Railroad Ave. Belfair QFC June 6th Public Works/TIP-CAP presentation at Republican Women meeting NEWS RELEASE �,e•5oN cop, May 13, 2025 MASON COUNTY COMMISSIONERS' OFFICE 411 N 5TH ST,BLDG 1, SHELTON,WA 98584 1854 TO: KMAS, KRXY, SHELTON-MASON COUNTY JOURNAL, THE OLYMPIAN, SHELTON CHAMBER OF COMMERCE,NORTH MASON CHAMBER OF COMMERCE, CITY OF SHELTON, ECONOMIC DEVELOPMENT COUNCIL, THE SUN RE: Fill a Public Works Truck—May 22, 2025 In celebration of National Public Works Week, Mason County Public Works is partnering up with the City of Shelton Public Works Department and collecting new, unopened toiletries, non-perishable food items and cash/check donations. You can find the Trucks at the following three locations on Thursday, May 22, 2025, from 9:00 a.m. to 2:30 p.m.: • Our Community Credit Union (OCCU)—Uptown Branch 2948 Olympic Hwy N, Shelton, WA 98584 • NW Corner of 7t" St & Railroad Ave • QFC 201 NE State Route 300, Belfair, WA 98528 All items collected in Shelton will be donated to the Saint's Pantry Food Bank and Turning Pointe Survivor Advocacy Center in Shelton. All items collected in Belfair will be donated to the North Mason Food Bank in Belfair. BOARD OF MASON COUNTY COMMISSIONERS Sharon Trask, Pat Tarzwell, Randy Neatherlin, Chair Vice-Chair Commissioner of 5 £Z O eor� �H v 2 �sty INO� O 1854 6� (I Fill Works Truck Thursday, 22nd 9 : 00am -2 : 30pm Donations: Donation Locations: New, Unopened toiletries Shelton Locations: Non-perishable, non- OCCU Uptown expired food items 2948 Olympic Hwy N NW Corner of 7t" & Benefits : Railroad Ave. BI elfair Location: The Saint's Pantry Belfair QFC Turning Pointe Survivor 201 NE State Route 300 Advocacy Center North Mason Food Bank e��oN Cov�;�� Mason County Agenda Request Form 1854 To: Board of Mason County Commissioners Item No. From: Mike Collins,PLS,PE Deputy Ext•456 Director/County Engineer Department: Public Works Briefing: ❑X Action Agenda: Public Hearing: ❑X Special Meeting: ❑ Briefing Date(s): May 5,2025 Agenda Date(s): Setting Hearing May 13,2025; Hearing: June 10,2025 Internal Review: ❑ Finance ❑ Human Resources ❑ Legal ❑ IT ❑ Risk ❑ Other (This is the responsibility of the requesting Department) Item: Americans with Disabilities Act(ADA) Transition Plan for Public Right-of Way Background/Executive Summary: Title II of the Americans with Disabilities Act(ADA)prohibits denying persons with disabilities equal opportunity to participate in county services,programs or activities. This includes public rights-of-way, such as sidewalks and pedestrian ramps. To comply with the Federal requirements,Mason County has developed an ADA Transition Plan for Public Right-of-Way. This plan will be used to help guide future planning and implementation of necessary accessibility improvements. Budget Impact(amount, funding source,budget amendment, etc.): Public Outreach: A Public hearing notice will be published in the Shelton Journal on May 22nd and 29t', 2025. Requested Action: Requesting the Board authorize the following actions: 1. May 13, 2025,regular agenda: Schedule a public hearing for June 10, 2025, at 9:15am to review the Americans with Disabilities Act(ADA) Transition Plan for Public Right-of Way. 2. June 10, 2025,public hearing to consider a resolution adopting the Americans with Disabilities Act(ADA) Transition Plan for Public Right-of Way. Attachment(s): • Notice • Resolution • Plan NOTICE OF HEARING NOTICE IS HEREBY GIVEN that the Board of Mason County Commissioners will hold a public hearing in Mason County Building I,Commission Chambers,411 North Fifth Street,Shelton, WA 98584 on June 10,2025, at 9:15am 1. SAID HEARING will be to take public comment on the Americans with Disabilities Act(ADA) Transition Plan for Public Right-of Way. Public testimony will be available in-person or via Zoom. The URL is available on the County website https://www.masoneogn. a._ov/ to sign into the meeting. Please use the "raise hand" feature to be recognized by the Chair to provide your testimony. You can also email testimony to msmith@,masoncountywa.gov or mail to the Commissioners' Office, 411 N 5th St, Shelton, WA 98584; or call(360)427-9670 ext. 230. If special accommodations are needed, please contact the Commissioners' office, (360)427- 9670 ext. 419. DATED this 131h day of May 2025. BOARD OF COUNTY COMMISSIONERS MASON COUNTY,WASHINGTON McKenzie Smith,Clerk of the Board Bill: Mason County Public Works Department 100 W Public Works Drive Shelton,WA 98584 Cc: Commissioners Shelton Journal: Publ. 2t 5/22/25 &5/29/25 RESOLUTION NO. ADOPTION OF THE MASON COUNTY AMERICANS WITH DISABILITIES ACT(ADA) TRANSITION PLAN FOR PUBLIC RIGHT-OF-WAY WHEREAS,the Americans with Disabilities Act("ADA")was enacted on July 26, 1990, providing comprehensive civil rights protections for individuals with disabilities; and WHEREAS,in accordance with the requirements set forth in Title Il, Part 35, Subpart D of the ADA,the Mason County Department of Public Works has developed the Mason County Right-of-Way ADA Transition Plan(the "ADA Transition Plan"),which outlines necessary modifications and corrective actions to address any findings of non-compliance with ADA Standards as detailed therein; and WHEREAS,the Board of Mason County Commissioners has reviewed the Mason County Americans with Disabilities Act(ADA)Transition Plan for Public Right-of-Way, as prepared by the Department of Public Works, and has provided opportunity for public comment at the public hearing held on June 10, 2025,at 9:15 AM. NOW,THEREFORE,BE IT RESOLVED by the Board of Mason County Commissioners,that the Mason County ADA Transition Plan for Public Rights-of-Way,attached hereto as Exhibit A, is hereby adopted. DATED this day of 2025. ATTEST: BOARD OF COUNTY COMMISSIONERS MASON COUNTY,WASHINGTON McKenzie Smith,Clerk of the Board Sharon Trask,Chair APPROVED AS TO FORM: Pat Tarzwell,Vice Chair Tim a ,Ch. DPA Randy Neatherlin,Commissioner Americans with . Disabilities Act (ADA Ile Transition Plan for Public Right-of-Way r. . . 1 alp � x9`, �1�� • ,r 1 1 .b f ( -40 -Nt& Y ® www.masoncountywa.gov/publicworks (360)427-9670 Adopted: June , 2025 by Resolution No. 2025- Mason County ADA Transition Plan Page 1 of 29 Contents TitleVI Public Notice.....................................................................................................3 Introduction .................................................................................................................3 ADA Self-Evaluation and Transition Plan Requirements and Process...........................4 PublicOutreach........................................................................................................5 PolicyStatement..........................................................................................................5 Official Responsible for Implementation .......................................................................6 Accessibility Methods and Standards............................................................................7 Providing Notice about the ADA Requirements ..............................................................7 Administrative Policies and Procedures.........................................................................8 Program Accessibility and Policy Review Summary ....................................................8 Emergency Evacuation Procedures............................................................................8 Notice Requirements ................................................................................................9 PrintedInformation...................................................................................................9 Trainingand Staffing..................................................................................................9 Program Participation .............................................................................................10 PublicMeetings ......................................................................................................10 Contracting, Licensing, or Other Arrangements........................................................11 Special Events and Private Events on Public Properties ............................................11 Approach for Barrier Removal..................................................................................11 Barrier Prioritization ................................................................................................12 Transportation Facilities..........................................................................................13 Barrier Assessment.................................................................................................13 Barrier Inventory Map..............................................................................................13 Barrier Prioritization ................................................................................................13 Transportation System Schedule.............................................................................13 Appendix 1: Self Evaluation...........................................................................................14 Appendix 2:Americans With Disabilities Act Policy......................................................15 Appendix 3: Bullying, Discrimination and Harassment Policy .......................................18 Appendix 4: Public Notice...........................................................................................22 Appendix 5: Designating ADA Compliance Coordinator&Grievance Procedure............23 Mason County ADA Transition Plan Page 2 of 29 Title VI Public Notice ENGLISH Title VI Notice to Public: It is Mason County's policy to assure full compliance with Title VI that no person shall, on the of the Civil Rights Act of 1964 as amended,The Civil Rights Restoration Act of 1987, and related statues and regulations in all programs and activities. Title VI and related laws requires that no person shall, on the grounds of race, color, sex, or national origin be excluded from the participation in, be denied the benefits of, or be otherwise subjected to discrimination under any Federal Aid Highway program or other activity for which Mason County receives Federal financial assistance.Any person who believes they have been aggrieved by an unlawful discriminatory practice under Title VI has a right to file a formal complaint with Mason County.Any such complaint must be in writing and filed with the Mason County Title VI Coordinator within one hundred eighty(180)days following the date of the alleged discriminatory occurrence.The Title VI Complaint Procedures and Form may be obtained from the Title VI Coordinator at no cost to the complainant by calling(360)427-9670 and is available on the County website www.masoncountywa.gov.Americans with Disabilities Act(ADA) Information:This material can be made available in an alternate format by calling(360)427-9670. ESPANOL Notificacion de Titulo VI at Publico: Es polrtica del condado de Mason garantizar el p[eno cumplimiento del Titulo VI de que ninguna persona debera, segun la Ley de Derechos Civiles de 1964, segun enmendada, la Ley de Restauracion de Derechos Civiles de 1987 y Los estatutos y reglamentos relacionados en todos Los programas y actividades. El Titulo VI y Las [eyes relacionadas exigen que ninguna persona, por motivos de raza, color, sexo u origen nacional, sea excluida de la participacion, se le nieguen Los beneficios o sea sometida a discriminacion en virtud de cua[quier programa de Carreteras de Ayuda Federal o otra actividad para la cua[el condado de Mason recibe asistencia financiera federal. Cualquier persona que crea que ha sido agraviada por una practica discriminatoria Regal segun el Titulo VI tiene derecho a presentar una queja formal ante el condado de Mason. Cualquier queja de este tipo debe realizarse por escrito y presentarse ante el Coordinador del Titulo VI del condado de Mason dentro de Los ciento ochenta (180)dias siguientes a la fecha del presunto suceso discriminatorio. Los procedimientos y el formulario de quejas del Titulo VI se pueden obtener del Coordinador del Titulo VI sin costo para el demandante llamando al(360)427-9670 y estan disponibles en el sitio web del condado www.masoncountywa.gov. americanos con Informacion sobre la Ley de Discapacidades (ADA): este material puede estar disponib[e en un formato alternativo a traves de llamando al(360)427-9670. Introduction The American with Disabilities Act(ADA)was signed into law in 1990, and it has been an essential component in ensuring that individuals with disabilities have equal access to public facilities, programs, and services.The purpose of the ADA is to prohibit discrimination against individuals with disabilities and to ensure that they have access to the same opportunities and benefits as individuals without disabilities.The ADA covers a wide range of areas, including employment,transportation,telecommunications,and public accommodations. Mason County ADA Transition Plan Page 3 of 29 Mason County recognizes the importance of providing accessible facilities, programs, and services to all individuals, including those with disabilities.As a local government entity, Mason County has a responsibility to comply with the ADA and provide access to all its services and programs. and as such they may not be fully accessible to individuals with disabilities.This is where the ADA Transition Plan comes in. To achieve this end,the County is developing an ADA(Americans with Disabilities Act)Self- Evaluation and Transition Plan for the Public Right-of-Way, in compliance with federal and state Law. The purpose of this ADA Transition Plan for Mason County is to identify and prioritize the removal of barriers that prevent individuals with disabilities from accessing county facilities, programs, and services, and to develop strategies to make those spaces more inviting.This plan will help Mason County identify areas that need improvement, prioritize those improvements, and develop a timeline for implementation. By implementing this plan, Mason County can ensure that individuals with disabilities have equal access to all that the county has to offer. The County is undertaking this Plan in phases.The initial scope of the County's ADA Transition Plan includes inventory of sidewalks, pedestrian signals, and curb ramps that are part of Mason County's transportation network.As a rural park facility, County programs, services and activities will be evaluated and added in future Phases of the County's ADA Transition Plan. ADA Self-Evaluation and Transition Plan Requirements and Process The ADA Self-Evaluation and Transition Plan is intended to provide a framework for the continuous improvement of County programs and facilities for people with disabilities.The Plan is intended to be a living document that is regularly updated as programs and services change, as barriers are removed, and new facilities come under ownership or control of the County. The ADA Self-Evaluation identifies and makes recommendations to correct policies and practices in the County's programs and services that are inconsistent with regulations and result in limited access for people with disabilities.As part of the Self-Evaluation,the County: • Evaluates services, policies, and practices. • Identifies modifications needed to services, policies, and practices;and • Involves people with disabilities in the self-evaluation process. Programs, activities, and services offered by the County to the public must be accessible for people with and without disabilities.Accessibility applies to all aspects of programs or services provided by the County, including: • Accessible/adaptive equipment. • Public meetings. • Contracting, licensing, or other • Special events and private events on arrangements. public properties. • Customer service. • Telephones and communication devices. • Emergency evacuation procedures. Mason County ADA Transition Plan Page 4 of 29 • Facilities. • Televised and audiovisual information. • Notice requirements. • Tours and trips. • Printed information. • Training and staffing. • Program participation. • Transportation services. The Transition Plan is a document that outlines a strategy for the County to progress toward compliance with the ADA.The Transition Plan identifies physical barriers for persons with disabilities and a schedule to remove those barriers over time and must: • List barriers. • Identify feasible solutions to each barrier. • Establish a timeline for removing barriers. • Identify the person responsible for ADA compliance; and • Involve people with disabilities in the preparation of the Plan. Public Outreach Mason County is committed to ensuring that all individuals, including those with disabilities, have equal access to County programs, services, and facilities.As part of this commitment, Mason County is conducting this ADA Self-Evaluation and Transition Plan and will continue to update this plan on a regular basis to keep it current. We invite individuals with disabilities and organizations that represent them to participate in the self-evaluation process by providing comments on this plan.Their input is essential to help us identify barriers, prioritize projects, and develop a plan to make the County more accessible. Public meetings will be scheduled to gather feedback from people with disabilities,those that help or services to others with disabilities, senior citizens, and those with experience and knowledge of ADA planning and requirements. Participants had an opportunity to share their opinions and experiences related to County facilities, programs, and services, and their input was incorporated into the final document. Policy Statement Mason County is fully committed to adhering to the Americans with Disabilities Act(ADA) and other relevant laws that safeguard the rights of individuals with disabilities.The County prioritizes ensuring equal access to its facilities, programs, and services for all individuals, and fostering a culture of inclusion and accessibility across its operations. Mason County aims to provide individuals with disabilities with the same opportunities as those without disabilities to participate in and benefit from County programs and services.This commitment extends to all County employees,elected officials, contractors, and members of the public.The County will make reasonable modifications to its policies, practices, and procedures to ensure access to County programs and services for individuals with disabilities, Mason County ADA Transition Plan Page 5 of 29 unless such modifications fundamentally alter the nature of the program or service or cause an undue burden to the County. This ADA Transition Plan is a living document that will be regularly updated to identify and address new barriers to accessibility in County facilities, programs, and services. Mason County is committed to reviewing and revising the plan regularly to ensure it remains effective and up to date.The County will actively seek input from individuals with disabilities and community organizations on an ongoing basis, including through surveys on the Public Works website, public meetings for major plan updates, and other channels such as maintenance requests,to continuously refine and improve the plan. This ADA transition plan is a living document.The County plans to continue to maintain this ADA Transition Plan regularly to identify newly identified or removed barriers to accessibility in County facilities, programs, and services, and outline a plan to remove those barriers.The County will regularly review and update the ADA Transition Plan to ensure that it remains current and effective.The County will seek input from individuals with disabilities and community organization on an ongoing basis and at critical milestones in the transition plan to help refine the plan via a survey on the Public Works website, public meetings for major plan updates on a regular cycle, and by incorporating comments received through other channels, such as maintenance requests. Official Responsible for Implementation The Mason County Risk Manager has been designated as Mason County's ADA coordinator, serving as the official responsible for implementing the ADA Transition Plan, coordinating efforts to comply with the ADA, and serving as a point of contact for individuals with disabilities who have questions or concerns about accessibility issues. The ADA coordinator is responsible for overseeing the county's compliance with the ADA, including the development and implementation of the Transition Plan.The ADA coordinator will continue to work closely with staff and individuals with disabilities to ensure that the Transition Plan is implemented effectively. For questions related to these concerns or about the content of this report, please contact ADA Coordinator/Risk Manager Nichole Wilston at: (360)427-9670, Ext. 643; Email: nwilston(a)masoncountywa.gov The ADA coordinator's responsibilities include organizing and communicating the County's ADA efforts, including through website updates and facilitating public meetings.The ADA coordinator was responsible for overseeing the self-evaluation process, primarily conducted by the Department of Public Works, ensuring that it is comprehensive and inclusive.The ADA coordinator worked with an internal team comprised of county staff to update and implement recommended steps.The ADA coordinator ensured that the team uses the ADA standards for accessible design as a guide to identify physical barriers and reviews policies, practices, and procedures that may create barriers to accessibility.The ADA coordinator works with County leadership to allocate resources for implementing the Transition Plan.This may include securing funding, staffing, and equipment.The ADA coordinator also ensures that county staff and contractors are trained on their responsibilities for providing accessible programs, services, and activities.The coordinator will monitor progress in implementing the Transition Plan and ensure that barriers are being removed according to the prioritized schedule.The ADA coordinator will work with the team to address any issues that arise during implementation.The coordinator will Mason County ADA Transition Plan Page 6 of 29 also review and update the Transition Plan on an ongoing basis, in consultation with Public Works and facilities staff as well as individuals with disabilities as needed to ensure that it remains current and effective. Overall,the ADA coordinator will be the county's point person for ensuring that all people, including those with disabilities, have access to county program, services, and activities. Accessibility Methods and Standards Accessibility methods are described under specific projects in subsequent sections, but to the extent practicable,the primary standard referred to identify specific methods to remove or modify identified barriers will be the 2011 Public Rights-of-Way Accessibility Guidelines (PROWAG),with the 2010 ADA Standards for Accessible Design (ADAAG) standards adopted where the 2011 PROWAG is silent.These standards will be used to inform other relevant County specific standards, such as the updated Road Standards. Providing Notice about the ADA Requirements The Mason County continues to provide notice to the public and employees about its commitment to comply with the ADA and its requirements.The notice has been provided in English and Spanish and can be provided in alternative formats upon request to be easily accessible to individuals with disabilities.The notice is provided on the County website and in County facilities.The notice includes information about how to file a complaint about accessibility, and how to contact the ADA coordinator. The County also provides notice to employees about its commitment to comply with the ADA and its requirement.The notice will be provided through employee training and communication materials posted on bulletin boards. The notice includes information about the county policies and the role of the ADA coordinator, and how to report accessibility issues.The county will regularly review and update its notice provisions to ensure that they remain current and effective.The ADA coordinator will be responsible for ensuring that notice provisions are implemented throughout the county. EMPLOYMENT: Mason County will not discriminate against individuals with disabilities in employment under any local government service, program, or activity.The County will provide reasonable accommodations to enable qualified individuals with disabilities to perform the essential functions of their job, unless doing so would result in an undue hardship. EFFECTIVE COMMUNICATION: Mason County will take appropriate steps to ensure that communication with applicants, participants, and members of the public with disabilities are as effective as communications with others.We will provide auxiliary aids and services, such as written meeting proceedings and digital plain text materials, as needed and requested, unless doing so would result in an undue burden. MODIFICATION TO POLICIES AND PROCEDURES: Mason County will make reasonable modifications to policies, practices, or procedures when necessary to avoid discrimination based on disability, unless a fundamental alteration in a local government program would result. The County will also provide alternative methods of accessing our programs and services upon Mason County ADA Transition Plan Page 7 of 29 request when physical barriers exist, unless doing so would result in an undue burden to the County. Administrative Policies and Procedures Program Accessibility and Policy Review Summary Mason County conducted a self-evaluation of the County's existing ADA-related administrative policies and procedures identified in the WSDOT LAG Manual Chapter 29 Checklist. See Appendix 1. Official Responsible to Implement the ADA Transition Plan The County has designated Michael Collins, P.L.S., P.E., County Engineer, as the official responsible for the implementation of the ADA Transition Plan.As County Engineer, Michael Collins is tasked with overseeing the full implementation of the plan, including ensuring compliance with all ADA requirements related to the public right-of-way. He will also serve as the primary contact for any inquiries or concerns regarding the County's ADA Transition Plan. For further information or questions, please contact: Michael Collins, P.L.S, P.E., County Engineer Mason County Public Works 100 W Public Works Drive Shelton,WA 98584 Phone: (360)427-9670, Ext. 450 E-mail: mcollinsCcbmasoncountywa.gov ADA Coordinator/Risk Manager The County has designated Nicole Wilston, Risk Manager, as the County's ADA/504 Coordinator. Contact information is provided below. Nicole Wilston,ADA Coordinator and Risk Manager Mason County Human Resources 411 N 5th Street, Shelton,WA 98584 Phone: (360)427-9670, Ext. 643 E-mail: nwilston@masoncountywa.gov Emergency Evacuation Procedures Life and safety protocols and procedures for emergency evacuations should include plans for people with disabilities.The County is responsible for ensuring that staff are aware of these procedures and are trained to implement them during an emergency. Issues that have the greatest impact on people with disabilities during emergencies include notification, evacuation, emergency transportation, access to medications, refrigeration, and backup power, access to their mobility devices or service animals while in transit, and access to information.This responsibility falls under the purview of the Mason County Emergency Management Agency. Mason County ADA Transition Plan Page 8 of 29 Notice Requirements Under Title II regulations, Mason County is required to provide notice to the public regarding the rights and protections provided by the ADA for access to public programs, services, and activities.This notice should be provided on an ongoing basis,whenever necessary. It is the responsibility of the head of the public entity to determine the most effective way of providing notice to the public about their rights and the public entity's responsibilities under the ADA. Required Actions • The county must continue to provide public notice about their commitment to providing accessible services. • The county must continue to publish the ADA complaint and grievance procedures to provide fair and prompt resolution of accessibility-related complaints. • The county must provide public notice to inform interested people about the existence and location of accessible services, programs, activities, and facilities. • The county must provide information about the availability of program modifications for peoplewith disabilities. • The county must ensure that people claiming a violation of these requirements are not retaliated against or discriminated against for making such a claim. Printed Information To comply with the ADA's communication standards, departments in Mason County must provide information in alternative formats upon request, such as braille, large print, and electronic formats. Required Actions • Provide alternative formats for printed information, upon request. • Address requests for other alternative formats for lengthy documents on an individual basis. Recommended Actions • Ensure print documents are readily available to County staff or on the County's website in a digital format accessible to screen readers. Training and Staffing To ensure that all members of the public have equal access to County services, programs, and activities, it is important for County staff to be knowledgeable about disabilities awareness, standards, and resources.This includes staff members who interact with the public and those who maintain County facilities. Required Actions • Ensure that County staff are knowledgeable in providing accessible services, programs, and activities for the public and that accessible facilities are maintained in workingorder. Mason County ADA Transition Plan Page 9 of 29 Recommended Actions • Provide all County staff members with all necessary and relevant ongoing awareness and sensitivity training. • Provide training to County staff members who have contact with the public about how to provide modifications and use assistive devices to make their programs, activities, and services accessible. Program Participation Mason County is committed to ensuring that all programs, services, and activities are accessible to people with disabilities, unless providing access would fundamentally alter the nature of the program, service, or activity or would create an undue financial or administrative burden.This means that the County must make reasonable modifications to its programs and services to ensure that individuals with disabilities can fully participate as possible. Required Actions • Include individuals with disabilities in regular programs to the maximum extent possible. This means that the County should make every effort to include people with disabilities in its regular programs and services. • Ensure that when the County determines it necessary to exclude or limit the participation of peoplewith disabilities to ensure the safe operation of programs or services,those determinations are based on real risks, not on speculation, stereotypes, or generalizations.This means that the County should base decisions to exclude or limit the participation of people with disabilities on real risks to safety. • Ensure that when interviews are required for program participation, they are held in an accessible location and that alternative formats or auxiliary aids are provided upon request. This means that the County should ensure that interviews are conducted in accessible locations and that people with disabilities are provided with any necessary auxiliary aids or services to ensure effective communication during the interview process. Recommended Actions • Increase outreach to persons with disabilities and the organizations that serve them to ensure program accessibility.The County should work to increase its outreach efforts to people with disabilities and disability organizations to ensure that they are aware of the programs and services that are available, and that they are able to provide feedback on how to make these programs and services more accessible. • Offer alternative formats for participation like surveys or zoom meeting attendance where practicable. Public Meetings The main objective of any public meeting is to impart and solicit information on public issues of importance to the local government.Where these meetings are held is an important consideration in meeting the requirements of the ADA. Required Actions Mason County ADA Transition Plan Page 10 of 29 • Ensure that public meetings are held in accessible facilities to accommodate the participation of people with mobility disabilities. In the case of the public meetings,these were held in accessible facilities at the County Annex and South County Administrative Building,with Zoom and remote options additionally available and advertised to the public. • Provide agendas and other meeting materials in alternative formats upon request. • Provide flexibility in the time limit on speaking for individuals with communication difficulties. • Provide accessible meeting spaces to facilitate the scheduling of meetings and/or the relocation of meetings upon request. Recommended Actions • Provided an opportunity for attendees to submit questions in advance through online feedback forms as well as email and phone contact information. • When possible, provide meeting content in advance of the meeting. Contracting, Licensing, or Other Arrangements Public agencies often rely on contractors, licensees, consultants, and other entities to provide services. It's important to note that these entities are required to follow the same ADA regulations as the County. Required Actions • Ensure that contractors, licensees, consultants, and other entities providing services for the County comply with the ADA regulations by including specificrelated language in contract documents and solicitations. Recommended Actions • Educate contractors, licensees, and other entities about their responsibility to ensure that County programs and activities are accessible. • Monitor programs and activities to ensure ongoing accessibility. • Provide information and a checklist to inform contractors, licensees, and other entities of their responsibilities under the ADA to make programs and activities accessible. • Monitor best practices from nearby jurisdictions in contract language or information materials through the Risk Pool and Prosecutor's Office. Special Events and Private Events on Public Properties All events on public property should be accessible to people with disabilities wherever possible. When a public agency rents its properties to a third party for special events,the responsibility for maintaining an accessible environment is temporarily deferred to the tenant. Approach for Barrier Removal • The County will continue to take barrier removal requests and complete upgrades that can be completed within the operations and maintenance budget. Mason County ADA Transition Plan Page 11 of 29 • The County currently has a pavement management program that schedules roadway rehabilitation and maintenance over a rolling schedule.The County plans to review public right-of-way barriers during the implementation of this Plan and address those barriers that can be resolved as part of the ongoing pavement maintenance and rehabilitation program. • At the time of this Plan,the County recently completed the updating of the Road Standards,following the recommendations identified during the self-evaluation process to ensure that accessible facilities are constructed.This effort was completed and adopted in 2024. • Any new capital construction projects will address barriers within the footprint of the project. • The County will continue to expand the GIS inventory to include useful information for barrier removal planning, such as linking existing maximum extent feasible(MEF) documentation to the curb ramp inventory. • The County will consider the development of a maintenance program for sidewalks and other ADA facilities. • The County will explore policy options that engage property owners in the maintenance of the sidewalks adjacent to their properties. If the County does become aware of any barrier in the future,the prioritization criteria for assigning the barrier removal phasing schedule will be developed using Title II regulation § 35.150(d)(2). Barrier Prioritization The County transportation infrastructure currently provides accessible transportation infrastructure, so project prioritization in the future is important to continue to provide accessibility and to maximize the impact of limited investment. If the County does become aware of any barrier,the prioritization criteria for assigning the barrier removal phasing schedule will be developed using Title II regulation §35.150(d)(2). If a public entity has responsibility or authority over streets, roads, or walkways, its transition plan shall include a schedule for providing curb ramps or other sloped areas where pedestrian walks cross curbs,giving priority to walkways serving entities covered by the Act, including State and local government offices and facilities,transportation, places of public accommodation, and employers,followed by walkways serving other areas. The prioritization criteria include the following: • Locations serving government offices and public facilities. • Locations serving transportation. • Locations serving commercial districts and employers; and • Locations serving other areas. In addition to the required criteria,the County has prioritized the following: Mason County ADA Transition Plan Page 12 of 29 • Location of citizen complaint/request(ADA Title II Program Access) Public comment will be sought as part of the May 2023 public meetings and incorporated in future updates to this plan. Transportation Facilities Mason County, as a rural area, has limited infrastructure related to pedestrian facilities like sidewalks, pedestrian signals,and curb ramps. Most of these facilities are owned and maintained by local municipalities (like the City of Shelton)or state agencies such as the Washington State Department of Transportation (WSDOT). Here's a breakdown of the status of these facilities: Barrier Assessment 1. This sidewalk on Lakeland Drive is in Allyn,WA.The sidewalk runs from Wheelwright Street North to SR-3 right-of way in the east-west direction and is approximately 650 feet in long. Both ends of the sidewalk, and at the driveway curb cuts, provide current ADA transitions and access, and no part of the sidewalk impeded access or use by anyone with or without disabilities. 2. This sidewalk on Clifton Lane is in Belfair,WA.The sidewalk runs in the southeast— northwest direction, is located on the south side of Clifton Lane. It begins at SR-3 right-of- way and terminates at SR-300 right-of-way at the intersection of Clifton Lane and SR-300. The approximate length is 1056 feet. Both ends of the sidewalk, and at the driveway curb cuts, provide current ADA transitions and access, and no part of the sidewalk impeded access or use by anyone with or without disabilities. 3. This sidewalk on Old Belfair Highway is in Belfair,WA.The sidewalk runs in the north-south direction and is located on the west side of Old Belfair Highway. It begins at SR-300 right-of- way and terminates at a northern approach to a private driveway (The Hub).This sidewalk was constructed using current ADA requirements and standards for sidewalks. The approximate length is 650 feet. Both ends of the sidewalk, and at the driveway curb cuts, provide current ADA transitions and access, and no part of the sidewalk impeded access or use by anyone with or without disabilities. 4. Pedestrian actuated cross walk at Sand Hill Playground.This crossing was designed and installed using current ADA requirements and standards.At the time of construction, shoulder widening was added on both sides of the crosswalk to allow for full access by anyone with or without disabilities.There are no access barriers. Barrier Inventory Map There are no known barriers to County transportation facilities currently. Barrier Prioritization Priority will be given to walkways serving entities covered by the Act, including State and local government offices and facilities,transportation, places of public accommodation, and employers,followed by walkways serving other areas. Transportation System Schedule No schedule currently. Mason County ADA Transition Plan Page 13 of 29 Appendix 1 : Self Evaluation MASON COUNTY ADA TRANSITION PLAN SELF-EVALUATION PERFORMED This ADA Self-Evaluation, recently performed forth e County right-of-way, attempts to identify and make recommendations to correct policies and practices in the County's Public Works programs and services that are inconsistent with regulations and that will result in limited access for people with disabilities.As part of the Self-Evaluation,the County has: • Evaluated services, policies, and practices regarding barrier inventory. • Identified future standards so that modifications won't be needed to accommodate ADA requirements in services, policies, and practices. • Adopted new Road Standards incorporating ADA Standards and requirements. Programs, activities, and services offered by the County to the public must be accessible for people with and without disabilities.Accessibility applies to all aspects of programs or services provided by the County, including: • Accessible/adaptive equipment • Public meetings • Contracting, licensing, or other • Special events and private events on arrangements public properties • Customer service • Telephones and communication devices • Emergency evacuation procedures • Televised and audiovisual information • Facilities • Tours and trips • Notice requirements • Training and staffing • Printed information • Transportation services • Program participation This Transition Plan addresses County transportation right-of-way barriers and accessibility.The final ADA Plan and document will outline a strategy for the County Departments to progress toward compliance with the ADA.The Transition Plan investigated physical barriers for persons with disabilities with a plan to schedule removal of those barriers over time.There were no barriers found in the initial investigation. It is anticipated that in the ADA Plan the following, compiled for each County Department,will include: • List of barriers. • Feasible solutions to each barrier. • Establishment of a timeline for removingbarriers. Mason County ADA Transition Plan Page 14 of 29 Appendix 2: Americans With Disabilities Act Policy Mason County Americans With Disabilities Act Policy Objective This policy ensures that Mason County complies with the requirements of the Americans with Disabilities Act of 1990 and is consistent with Section 504 of the Rehabilitation Act of 1973. Non-Discrimination and Harassment Policy Mason County is committed to ensuring that persons with disabilities are not unlawfully discriminated against in employment with the County and in access to its programs, services and activities.To enforce this commitment,the County adopted Non- Discrimination and Harassment Policy attached to this policy as Appendix 3. This policy has been provided to all employees. Employees have also received training on these issues. Notices A notice shall remain posted in all County facilities that inform applicants, participants, beneficiaries and other interested parties of their rights and protections afforded by the ADA.This notice states who the County's ADA Coordinator is and how to contact them. This notice is attached to this policy as Appendix 4. The County also posts the required Equal Employment Opportunity is the Law poster in all its facilities. ADA Coordinator The Risk Manager has been designated as the ADA Coordinator for the County.The ADA Coordinator is responsible for coordinating the County's efforts to comply with Titles I &II of the ADA and investigate any complaints of ADA-related discrimination. Resolution No. 27-19 designating the ADA Coordinator is attached to this policy as Appendix 5. The ADA Coordinator shall work with department officials to assist them in complying with the requirements of these procedures. Grievance Procedures The County has adopted grievance procedures to resolve complaints of ADA violations.These procedures are attached to this policy as Appendix 5. Employment Mason County ADA Transition Plan Page 15 of 29 Mason County is an equal employment opportunity employer and will comply with all provisions of the Americans with Disabilities Act of 1990. Advertisements All Advertisements for employment will contain the following language, "Mason County is an Equal Opportunity Employer and Provider." Application The County's employment application has been reviewed and revised to assure that none of the questions solicit responses that are prohibited under the ADA. County applications shall contain the following language, "It is the policy of Mason County to provide equal opportunity in all terms, conditions, and privileges of employment for all qualified job applications and employees without regard to race,creed, color, national origin, sex, marital status, physical, mental, or sensory handicap or veterans status included disabled veterans and veterans of the Vietnam Era." Each department official is responsible for processing applications for position openings within their department. Interviews The County shall provide reasonable accommodations to enable job applicants to have an equal opportunity during personal interviews and employment testing.These accommodations may include: an accessible location, an interpreter or a reader or use of assistive equipment. Reasonable accommodation requests shall be made of the department official of the department advertising the position opening.The department official may request assistance from the ADA Coordinator. Other Employment Activities The County Personnel Policy should contain the statement that, "It is understood that Mason County intends to provide equality of opportunity, consideration and treatment for all employees in all phases of employment."These activities include job applications and recruitment; hiring and discharge; compensation and benefits;job assignments; advancement; annual and sick leave;job training; social and recreational activities; and any other terms, conditions and privileges of employment. Public Notices Publications notifying the public of a public meeting should include the following language, "Interpreters and/or visual and hearing aids are available at this public hearing upon request 10 days prior to the meeting. Contact: This facility is considered barrier free and accessible." Brochures, publications, booklets, posters,etc. Mason County ADA Transition Plan Page 16 of 29 All County brochures, publications, booklets, posters, etc. shall contain the following policy statement on non-discrimination: "Mason County programs and employment are available to all without discrimination.Administration." Interpreters,Visual and Hearing Aids,Alternative Format Documents: Accessibility for deaf or hearing impaired: To connect by telephone with Mason County Government offices and departments, please utilize the Telecommunications Relay Service (TRS) by calling"7-1-1" or 1-800-833-6384. For detailed instructions on using the TRS please use the following link: http://www.dshs.wa.gov/altsa/odhh/telecommunication-relay-services Contracts The County currently includes the following statement in its contracts, "Mason County assures that no person shall on the grounds of race, color, national origin or sex, as provided by Title VI of the Civil Rights Act of 1964 and related statues, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any Mason County program or activity. For more information, please contact Mason County Public Works at(360)427-9670, Ext. 450. Equipment Acquisition/Adaptation Wherever possible, department officials shall purchase office equipment that can be readily and cost-effectively modified for people with disabilities.Since it is not feasible to project the type of equipment that may be needed in the future to accommodate someone with a disability, it is the County's intention to address these needs on a case- by-case basis in a timely manner. Requests forAccommodations The Department Official for each department is responsible for responding to a request for accommodation. If funding for the requested accommodation is not available in the department's budget,the official shall then present the request to the Board of County Commissioners. Undue Financial and Administrative Burdens The Board of Commissioners shall be responsible for determining when measures that need to be taken to assure that a County program is accessible would result in a fundamental alteration of the nature of the program or would present an undue financial and administrative burden.The Board shall issue a written statement of the reason(s)for reaching this determination. Mason County ADA Transition Plan Page 17 of 29 Appendix 3: Bullying, Discrimination and Harassment Policy MASON COUNTY BULLYING, DISCRIMINATION AND HARASSMENT POLICY CHAPTER 12 EQUAL EMPLOYMENT OPPORTUNITY 12.1 PURPOSE The purpose of this policy is to provide guidelines to Elected Officials, Department Heads, employees,volunteers, and members of the public to ensure equal employment opportunities regardless of a person's race, color, creed, national origin, gender,gender identity, sexual orientation, religion, age,veteran's status, HIV status, genetic information,families with children, sensory, mental or physical disability, or any other protected class under federal or state statute. Additionally,the policy provides guidelines for identifying, reporting, and resolving claims of discrimination or related retaliation. 12.2 POLICY It is the policy of Mason County that no person shall be subjected to employment discrimination based upon their race, color, creed, national origin,gender, gender identity, sexual orientation, religion, age,veteran's status, HIV status,genetic information,families with children, sensory, mental or physical disability, or any other protected class under federal or state statute. No individual shall be subjected to retaliation because they have exercised a right protected under the law such as submitting, assisting with, participating in the resolution or investigation of, a complaint of discrimination or harassment.Any form of retaliation is prohibited,will not be tolerated, and is subject to disciplinary action up to and including termination of employment.The County will incorporate appropriate non-discrimination language in all its contracts and collective bargaining agreements.The words "Equal Opportunity Employer"will be included on employment applications and recruitment materials. To further promote the Board of County Commissioners' commitment to non-discrimination,the County will conduct periodic training on the Non-Discrimination &Harassment Policy and to clarify management and employee responsibilities for effective implementation.This Non-Discrimination &Harassment Policy will be distributed and reviewed in new employee orientation. 12.3 PROHIBITION OF DISCRIMINATION, HARASSMENT,AND RETALIATION Mason County is committed to a workplace that is free from unlawful discrimination, harassment, and retaliation. Discrimination, harassment, and retaliation are strictly prohibited. Complaints of discrimination, harassment, and retaliation are taken seriously and will be investigated and resolved in a timely manner. 12.3.1 Definitions Mason County ADA Transition Plan Page 18 of 29 Discrimination:The County prohibits discrimination against Elected Officials, employees, and volunteers based on race, color, creed, religion, national origin, ethnicity, age, sex, marital status,veteran status,sexual orientation, disability(known or perceived), or any other protected class under federal or state statute. Harassment: Harassment is a form of discrimination that is unwelcome verbal or physical conduct directed toward or relating to a person on the basis of the person's race, color, creed, religion, national origin, ethnicity, age, sex, marital status,veteran's status, sexual orientation, or disability(known or perceived),where the conduct is sufficiently pervasive or severe as to alter the terms and conditions of employment. Such conduct can take many forms, including unwelcome slurs, comments,joking,touching, innuendo,gestures, display or transmission of materials, and other similar conduct. Employees who engage in harassment will be subject to disciplinary action, up to and including termination of employment. Sexual Harassment: Sexual harassment is a type of harassment that consists of unwelcome verbal or physical conduct directed toward or relating to a person because of their gender that is sufficiently pervasive or severe as to alter the terms or conditions of employment.Such conduct can take many forms including unwelcome slurs, comments,joking,touching innuendo, repeated request for dates, display or transmission of materials,gestures, compliments, and other similar conduct.Sexual harassment also includes unwelcome conduct based on an individual's gender where submission to the conduct or rejection of the conduct is used as a basis for employment decisions regarding the individual. Employees who engage in sexual harassment will be subject to disciplinary action, up to and including termination of employment. Retaliation Adverse employment action against employees for complaining in good faith of discrimination, harassment or retaliation, or for assisting or participating in an investigation of such complaints. Employees who engage in retaliation will be subject to disciplinary action, up to and including termination. 12.4 EMPLOYMENT OF PERSONS WITH DISABILITIES Mason County is committed to providing equal opportunities for current and potential County employees with disabilities. Every reasonable effort will be made to create an accessible work environment to the extent possible without undue hardship to the County.Judgements concerning the reasonableness of providing accommodation shall be made by the County on a case-by-case basis. It is the County's responsibility to determine if a proposed accommodation is effective and reasonable. Employment practices will be administered to allow a person with a disability to participate at the same level as a person without a disability It is the responsibility of the person with the disability to disclose the existence of the disability if reasonable accommodation is to be requested. 12.5 EMPLOYEE RESPONSIBILITIES Each employee is responsible for supporting and adhering to this policy. It is the responsibility of all County employees to bring instances of inappropriate behavior to the attention of management. This includes employees who believe they are the recipient of discriminatory behavior as well as Mason County ADA Transition Plan Page 19 of 29 those who believe they have witnessed such behavior directed at another employee. Employees should never tolerate inappropriate or harassing behavior. If possible,they should make their feelings known to the offending employee.Whether they confront the harasser or not, employees must promptly report any offending behavior to their Department Head, Elected Official, or to the Human Resources Department. Employees are strongly encouraged to report concerns about discrimination or harassment before behaviors become severe or pervasive.This will assist the County in its efforts to stop discrimination or harassment before it rises to the level of a violation of anti-discrimination laws. 12.6 SUPERVISOR/MANAGER RESPONSIBILITIES When a supervisor, manager, department head or elected official suspects or has reason to believe that discriminatory behavior has occurred,they shall immediately notify the Director of Human Resources or the Office of the Prosecuting Attorney and report the incident. 12.7 COUNTY RESPONSIBILITIES County Management representatives will promptly and thoroughly investigate all reports of discrimination or harassment. Complaints against either the Human Resources Department or the Prosecuting Attorney's Office will be investigated by a non-county agency. Complaints of discrimination and harassment will be handled with sensitivity, discretion, and confidentiality to the extent allowed by the circumstances and the law. If the County concludes that a violation of this policy occurred, prompt and effective remedial action will be taken.This may include disciplinary action and/or other actions needed to remedy the effects of the discrimination and prevent further incidents. 12.8 COMPLAINT PROCEDURE Employees who feel that they may have been bullied, discriminated against or sexually harassed, or are aware of actions against another person that may be in violation of this policy, shall immediately contact either their immediate supervisor,their department official, or the Human Resources Department. Complaints should be submitted using the Mason County Internal Discrimination Complaint Form. If the complaint is reported to the employee's supervisor or department official,they will notify the Human Resources Department to perform the investigation.Any person may file a complaint under this policy when the person believes: 1. They have been the target of discrimination or harassment(including bullying). 2. They have personal and first-hand knowledge of behavior believed to be in violation of this policy; or 3. They are being retaliated against for reporting behavior believed to be in violation of this policy. The complaint must be filed within 180 days of the alleged violation of this policy.The complaint should include a description of the alleged violation,the date it occurred, and the name, signature, Mason County ADA Transition Plan Page 20 of 29 address and phone number of the person filing the complaint.The complaint must include sufficient information to allow for investigation into the allegations. In addition to filing a complaint with Mason County, an individual may file a written complaint within one hundred and eighty(180) days of the alleged violation with the Washington State Human Rights Commission and/or the Equal Employment Opportunity Commission. Employees are encouraged to exhaust administrative remedies outlined in this policy before outside agencies are consulted.The use of the County's internal discrimination complaint procedure is not a prerequisite to the pursuit of such statutory remedies. When an employee or union files both a grievance and an internal discrimination complaint regarding the same alleged acts or incidences,the investigation and processing of one shall be suspended until the other is completed. Mason County ADA Transition Plan Page 21 of 29 Appendix 4: Public Notice PUBLIC NOTICE Americans with Disabilities Act Mason County complies with the Americans with Disabilities Act of 1990, Public Law 101-336(ADA), which prohibits discrimination based on disability.The ADA,as applied to cities,counties, and other local governmental entities, requires that no qualified individual with a disability shall, based on a disability, be denied the benefits of local government services, programs, or activities. Accordingly, Mason County: Will take appropriate steps to ensure that communications with applicants, participants, and members of the public with disabilities are as effective as communications with others. Will make reasonable accommodations in policies, practices, or procedures when necessary to avoid discrimination since disability, unless a fundamental alteration in a local government program would result. Will operate its programs so that, when viewed in their entirety, they are readily accessible to and usable by individuals with disabilities. Furthermore, Mason County: Will not refuse to allow a person with a disability to participate in a local government service, program, or activity simply because the person has a disability. Will not provide services or benefits to individuals with disabilities through programs that are separate or different, unless the separate programs are necessary to ensure that the benefits and services are equally effective. Will not subject individuals with disabilities to discrimination in employment under any local government service, program, or activity. For further information: In accordance with Section 35.106 of the ADA's Title Two Regulations, all applicants, participants, beneficiaries, and other interested persons are advised that further information may be obtained from this local government and from the Office on the Americans with Disabilities Act, Civil Rights Division, U.S. Department of Justice,Washington, D.C. 20530-0001, (800) 514-0301 (Voice) or(800) 514-0383(TDD). Nicole Wilston,ADA Coordinator, has been designated by Mason County to coordinate compliance with the non-discrimination requirements contained in Section 35.107 of the ADA's Title II Regulations. Ms.Wilston can be reached at 411 N 5th Street, Shelton,WA 98584, phone (360)427-9670 or email: nwilston@masoncountywa.gov. Mason County ADA Transition Plan Page 22 of 29 Appendix 5: Designating ADA Compliance Coordinator & Grievance Procedure Mason County ADA Transition Plan Page 23 of 29 i RESOLUTION NO. a02rJ-00� Amends Resolution 27-19 and Title 2 Chapter 2.46 — Mason County's Americans with Disabilities Act Coordinators i WHEREAS, the United States Congress adopted the Americans with Disabilities Act of 1990 (ADA) as amended; and WHEREAS, the ADA provides that the public entities like Mason County, shall not exclude disabled people from participating in the county's services, programs, activities and employment, and that the County shall not discriminate against disabled people or otherwise deny the disabled the benefit of County services, programs, activities and employment. Mason County, Washington, Code of Ordinances, Chapter 2.46 also designates the Risk Manager to be the designated contact and investigate complaints and grievances; and i WHEREAS, Federal regulations require that the County designate at least one County employee to coordinate the County's efforts to comply with and carry out, the County's responsibilities under the ADA. ' NOW, THEREFORE, BE IT RESOLVED that effective on the date of this resolution, the Board of Mason County Commissioners herby designates the Risk Manager as Mason County's ADA Coordinator for any internal or external complaints or grievances (see attachment A); BE IT FURTHER RESOLVED that the ADA Coordinator shall post Mason County's ADA Grievance Procedure (Exhibit A) and Notice of Nondiscrimination (Exhibit B) in all County buildings. Owed �r,�s a\5} davJ o� �aruarzv� , �Oa5. ATTEST: BOARD OF COUNTY COMMISSIONERS MASON COUNTY, WASHINGTON ��I�l1r1M �SYUl�1h McKenzie Smiffi, Cle'rk of the Board Pat Tarzwell, Commissioner APPROVED AS TO FORM: Randy Neatherlin, Commissioner Tim Whitehead, Chief Deputy Sharon Trask, Commissioner Prosecuting Attorney Mason County ADA Transition Plan Page 24 of 29 i , Exhibit A NOTICE DISABILITIES ACT �Sst In accordance with the requirements of Title II of the Americans with Disabilities Act (ADA) of 1990, and Section 504 of the Rehabilitation Act of 1973, Mason County will not discriminate against qualified individuals with disabilities on the basis of disability in its services, programs or activities. Employment: Mason County does not discriminate on the basis of disability. in its hiring or employment practices and complies with all regulations promulgated by the U.S. Equal Employment Opportunity Commission under Title I of the ADA. Effective Communication: Mason County will generally, upon request, provide appropriate aid and services leading to effective communication for qualified person with disabilities so they can participate equally in Mason County's programs, services, and activities, including qualified sign language interpreters, and various other ways of making information and communications accessible to people who have speech, hearing or vision impairments. Modifications to Policies and Procedures: Mason County will make all reasonable modifications to policies and programs to ensure that people with disabilities have an equal opportunity to enjoy all of its programs, services, and activities. Requests for Accommodation: Anyone who requires an auxiliary aid or service for effective communication, or a modification of policies or procedures to participate in a program, service, or activity of Mason County, should contact the Court or Department directly. Please make requests for accommodation at least 48 hours before the scheduled event. Problems or Complaints: Nichole Wilston, Risk Manager & ADA Coordinator 360-427-9670 ext. 643 nwilston(a-)-masoncountywa.gov The ADA does not require Mason County to take any action that would fundamentally alter the nature of its programs or services, or impose and undue financial or administrative burden. Complaints that a program, service, or activity of Mason County is not accessible to persons with disabilities should be directed to the ADA Coordinators as listed above. Mason County will not place a surcharge on a particular individual with a disability or any group of individuals with disabilities to cover the cost of providing auxiliary aids/services-or reasonable modifications of policy. WE ARE COMMITTED TO PROVIDING EQUAL ACCESS TO OUR SERVICES. Mason County ADA Transition Plan Page 25 of 29 Exhibit A co CON DISCAPACIDADES 1854 De acuerdo con los requisitos del Tftulo R de la Ley de Estadounidenses con Discapacidades (ADA) de 1990 y la Seccion 504 de la Ley de Rehabilitacidn de 1973, el Condado de Mason no discriminara a personas calificadas con discapacidades por motivos de discapacidad en sus servicios, programas o actividades. Empleo: El Condado de Mason no discrimina por motivos de discapacidad en sus practicas de contratacion o empleo y cumple con todas las regulaciones promulgadas por la Comision de Igualdad de Oportunidades en el Empleo de EE. UU. bajo el Tftulo I de la ADA. Una comunicacion eficaz: El Condado de Mason generalmente, previa solicitud, proporcionara ayuda y servicios adecuados que conduzcan a una comunicacion efectiva para personas calificadas con discapacidades para que puedan participar equitativamente en los programas, servicios y actividades del Condado de Mason, incluidos interpretes calificados de lenguaje de senas y varias otras formas de generar informacibn y comunicaciones accesibles para personas con discapacidades del habla, auditivas.,o visuales. Modificaciones a las politicas y procedimientos: El Condado de Mason hara todas las modificaciones razonables a las politicas y programas para garantizar que las personas con discapacidades tengan igualdad de oportunidades para disfrutar de todos sus programas, servicios y actividades. Solicitudes de adaptaciones: Cualquiera persona que requiera ayuda o servicio auxiliar para una comunicacion efectiva, o una modificacion de politicas o procedimientos para participar en un programa, servicio o actividad del Condado de Mason, debe comunicarse con el tribunal o el Departamento directamente. Por favor hacer las solicitudes de alojamiento al menos 48 horas antes del evento programado. Problemas o Quejas: Nichole Wilston, Gerente de Riesgos Y Coordinadora de ADA 360-427-9670 Ext. 643 nwilston@masoncountywa.gov La ADA no requiere el Condado de Mason de emprender cualquier accion que fundamentalmente alterar la naturaleza de sus programas o servicios, o imponga una carga financiera o administrativa indebida. Las quejas de que un programa, servicio o actividad del Condado de Mason no es accesible para personas con discapacidades deben dirigirse a los coordinadores ADA como se enumeran anteriormente. El Condado de Mason no impondra un recargo a una persona con una discapacidad en particular ni a ningun grupo de personas con discapacidad para cubrir el costo de proporcionar ayudas auxiliares y servicios o modificaciones razonables de la poliza. ESTAMOS COMPROMETIDOS A PROPORCIONAR IGUALDAD DE ACCESO A NUESTROS SERVICIOS. Mason County ADA Transition Plan Page 26 of 29 09ptz CO Exhibit A PROCEDIMIENTO DE QUERELLAS DE =-_ ADA 1854 Condado del mason ha adoptado un procedimiento de queja internos preven pronta soluci6n equitativa de las quejas alegando cualquier acci6n prohibida por las regulaciones del Departamento de Justicia estadounidense aplicaci6n el titulo II de la ley de estadounidenses con discapacidades. Titulo II los Estados, en parte, que "de to contrario no individuo calificado con discapacidad, unicamente por raz6n de tal incapacidad, se excluira de la participaci6n en, ser negado los beneficios de o ser objeto de discriminaci6n" en programas o actividades patrocinadas por una entidad publica. Las quejas deben ser dirigidas a: Coordinadora de ADA Condado de Mason 411 North 51h Street Shelton, Washington, 98584 (360) 427-9670 1. Una queja por escrito se debe Ilenar y contienen informaci6n sobre la presunta violaci6n como el hombre, direcci6n, numero de telefono del querellante y la ubicaci6n, fecha y descripci6n de la violaci6n. Medios alternativos de presentaci6n de denuncias, como una entrevista personal, estaran disponibles para las personas con discapacidad previa solicitud. 2. Una queja debe presentarse tan pronto como sea posible, pero no mas tarde de treinta 30 dias calendario despues de la supuesta violaci6n. 3. Una investigaci6n, segun corresponda, debera seguir a la presentaci6n de una denuncia dentro de los quince (15) dias calendario. La investigaci6n sera realizada por el Coordinador de ADA del Condado de Mason. Estas reglas contemplan investigaciones informales pero exhaustivas, brindando a todas las personas interesadas y a sus representantes, si los hubiere, la oportunidad de presentar pruebas relevantes para una denuncia. 4. Una determinaci6n escrita en cuanto a la validez de la denuncia y la descripci6n de la resoluci6n, si los hubiere, se expedira por el Coordinador de ADA y copia enviada a la organizaci6n querellante no mas tarde de quince 15 dias calendario despues de la investigacion. 5. Si la respuesta del Coordinador de ADA no resuelve satisfactoriamente el asunto, el demandante puede apelar la decisi6n dentro de los quince 15 dias calendario despues de la recepci6n de la respuesta a la Junta de Comisionados del condado. Una decisi6n final se hard por la Junta de Comisionados del Condado dentro de 30 treinta dias de calendario. 6. El Coordinador de ADA mantendra los archivos y registros relativos a las quejas. El Condado de Mason mantendra estos registros de acuerdo con el programa de retenci6n establecido por el estatuto estatal aplicable. 7. El derecho de una persona a una resoluci6n rapida y equitativa de la denuncia presentada a continuaci6n no debera ser deteriorado por la busqueda de la persona de otros remedios como la presentaci6n de una queja de ADA con la agencia o Departamento federal responsable. El use de este procedimiento de quejas no es un requisito previo para la busqueda de otras soluciones. 8. Estas reglas se interpretara para proteger los derechos sustantivos de las personas interesadas para cumplir con normas de proceso debido apropiado, y asegurar el Condado de Mason cumple con la ADA y reglamentos de aplicacion. Mason County ADA Transition Plan Page 27 of 29 �yoK Cpt Exhibit A ADA GRIEVANCE PROCEDURE ,Rs4 Mason County has adopted an internal grievance procedure providing for prompt equitable resolution of complaints alleging any action prohibited by the U.S. Department of Justice regulations implementing Title II of the Americans with Disabilities Act. Title II states, in part, that "no otherwise qualified disabled individual shall, solely by reason of such disability, be excluded from the participation in, be denied the benefits of, or be subjected to discrimination" in programs or activities sponsored by a public entity. a public entity. Complaints should be addressed to: Mason County ADA Coordinator 411 North 5` Street Shelton, Washington, 98584 (360) 427-9670 1. A complaint should be filled in writing and contain information about the alleged violation such as the name, address, phone number of complainant and the location, date and description of the violation. Alternative means of filing complaints, such as a personal interview, will be made available for persons with disabilities upon request. 2. A complaint should be filed as soon as possible, but no later than thirty (30) calendar days after the alleged violation. 3. An investigation, as may be appropriate, shall follow the filing of a complaint within fifteen (15) calendar days. The investigation shall be conducted by Mason County's ADA Coordinator. These rules contemplate informal but thorough investigations, affording all interested persons and their representatives, if any, an opportunity to submit evidence relevant to a complaint. 4. A written determination as to the validity of the complaint and description of the resolution, if any, shall be issued by the ADA Coordinator, and copy forwarded to the complainant no later than fifteen (15) calendar days after the investigation. 5. If the response of the ADA Coordinator does not satisfactorily resolve the issue, the complainant may appeal the decision within fifteen (15) calendar days after the receipt of the response to the Board of County Commissioners. A final decision will be made by the Board of County Commissioners within thirty (30) calendar days. 6. The ADA Coordinator shall maintain the files and records relating to complaints. Mason County shall retain these records for at least three years. 7. The right of a person to a prompt and equitable resolution of the complaint filed hereunder shall not be impaired by the person's pursuit of other remedies such as filing of an ADA complaint with the responsible federal department or agency. Use of this grievance procedure is not a prerequisite to the pursuit of other remedies. 8. These rules shall be construed to protect the substantive rights of interested persons to meet appropriate due process standards, and to assure the Mason County complies with the ADA and implementing regulations. Mason County ADA Transition Plan Page 28 of 29 Chapter 2.46 AMERICANS WITH DISABILITIES ACT CONTACT PERSONS 2.46.010 Contact persons—Designated. The risk manager shall be designated as ADA contact persons for any internal or external complaints or grievances,and will provide proper notice of this complaint procedure to the community and on official county bulletin boards and will provide complaint/grievance brochure(see Attachment A attached to the resolution codified in this chapter and on file in the office of the county clerk of the board) in all county facilities where there is public access. (Res.46-92 (part), 1992; Res. No.49-14,8-19-2014; Res. No.20-17,4-11-2017; Res. No. 27-19,Att.A,3-26-2019; Res. No. 2025-007,Att.A, 1-21-2025) Editor's note(s)—Exhibits A and B are attached to the resolution codified in this section and are on file in the county clerk's office. 2.46.020 Contact persons—To review and investigate complaints. The risk manager will review, investigate and otherwise dispose of such complaints in a manner that meets the good of the service and will provide a quarterly report of any ADA concern to the board of county commissioners. (Res.46-92 (part), 1992; Res. No.49-14,8-19-2014; Res. No.20-17,4-11-2017; Res. No. 27-19,Att.A,3-26-2019; Res. No. 2025-007,Att.A, 1-21-2025) Mason County ADA Transition Plan Page 29 of 29 e��oN Cov�;�� Mason County Agenda Request Form 1854 To: Board of Mason County Commissioners Item No. From: Mike Collins,Deputy Director/County Ext•450 Engineer Department: Public Works Briefing: ❑X Action Agenda: Public Hearing: ❑ Special Meeting: ❑ Briefing Date(s): May 5,2025 Agenda Date(s): May 13,2025 Internal Review: ❑ Finance ❑ Human Resources ® Legal ❑ IT ❑ Risk ❑ Other (This is the responsibility of the requesting Department) Item: Approval of Consulting Agreement with Forterra—CRP 2050 Bear Creek Dewatto(Tiger) Milepost 1.53 to 1.96 Background/Executive Summary: County Road Project(CRP)2050 Bear Creek Dewatto(Tiger)involves the realignment of Bear Creek Dewatto Road between mileposts 1.530 to 1.960 due to a high collision rate. This project will soften the curve,widen shoulders,clear zone improvements and correct the line of sight to meet the WSDOT or AASHTO current road design standards. The real property owned by Pope Resources currently has a conservation easement over parcel numbers 12305-11-00000 and 12308-00-00000. To move forward with this project,the conservation easement will need to be amended. This amendment must be initiated by Forterra with the RCO at Washington State. The conversion/amendment process involves several steps as detailed in the Appendix A Conversion Approval Process and Required Documentation for State-Funded projects as attached. Forterra is requesting a contract to pay for their time and expenses associated with processing the amendment of the conservation easement. Budget Impact(amount,funding source,budget amendment, etc.): The consulting agreement would not exceed$20,000.00 without the prior approval from the Board. Public Outreach: N/A Requested Action: Request the Board authorize the County Engineer to execute a Consulting Agreement with Forterra, not to exceed$20,000,to begin amending the conservation easement for the Bear Creek Dewatto Road realignment project(MP 1.53 to 1.96, CRP 2050). Attachment(s)• 1. Consulting Agreement Forterra 2. Appendix A: Conversion Approval Process and Required Documentation for State-Funded Projects. CONSULTING AGREEMENT This Consulting Agreement (the "Agreement"), dated as of 2025, is entered into by and between MASON COUNTY, a municipal corporation (the "County"), having an address of 100 W Public Works Drive Shelton, WA 98584 and FORTERRA NW, a Washington nonprofit corporation ("Forterra"), having an address of 5101 141h Ave. NW, Suite 200, #307, Seattle,WA 98107. County and Forterra are each hereinafter referred to individually as a "Party" and collectively as the "Parties." 1. Scope of Agreement and Services. County has agreed to pay Forterra for certain services (the "Services") as more fully described in the attached Scope of Services ("Scope of Services").The Scope of Services may be modified from time to time by written agreement of the Parties. Notwithstanding anything to the contrary in the Scope of Services, the Services do not include the providing of legal, accounting, brokerage or any other advice or services for which a professional license is required in the State of Washington, it being agreed by County that it is solely responsible for securing such advice and services. 2. Responsibilities of Forterra. Forterra agrees to provide the Services on the terms and conditions of this Agreement and in a professional manner consistent with that degree of care and skill ordinarily exercised under similar circumstances by members of the same profession providing services to entities or organizations such as County that are situated in the Seattle, Washington area. 3. Independent Forterra Status. The Parties acknowledge and agree that Forterra is an independent contractor and that neither Forterra nor any of its employees shall be considered a partner,joint venturer, agent or employee of County. As an independent contractor, Forterra has no authority to enter into any contract on behalf of County or otherwise obligate County. Forterra is responsible for any and all applicable federal and state self-employment taxes, business taxes and/or fees in connection with Forterra's activities under this Agreement. 4. Compensation and Payment. County will pay Forterra as provided in the applicable Scope of Services. Forterra will submit a monthly invoice for Services performed, and payment will be made to Forterra within thirty (30) days of receipt of invoice together with any required supporting documentation. Invoices will be submitted to County at the address specified above. 5. Compliance with Law. Forterra will comply with any and all applicable federal, state, and local laws, rules and regulations relating to the performance of the Services. 6. Indemnification.To the fullest extent permitted by law, each Party shall indemnify and hold harmless the other Party, its officers, directors, agents and employees, including without limitation any subsidiaries or related entities, and the respective successors and assigns of all of the foregoing, from and against any and all claims, liens, demands, liabilities, damages, losses, penalties and expenses (including, without limitation, attorneys' fees and costs) of any nature whatsoever (collectively, "Claims") arising or resulting from or related to (i)the negligent 1 acts or omissions and/or the willful misconduct of the indemnifying Party, or anyone employed directly or indirectly by it or for whose acts it may be liable,or(ii)the indemnifying Party's breach of this Agreement. Each Party's obligations to indemnify and hold harmless under this Agreement shall remain in effect whether or not Forterra, County, or any other person maintains or fails to maintain insurance coverage for any such Claims and shall survive the expiration or termination of this Agreement. 7. Insurance. At all times, Forterra shall maintain insurance, at its sole expense, against such losses and risks and in such amounts as are prudent and customary in the businesses in which Forterra is engaged. Without limiting the generality of the foregoing, Forterra shall maintain its customary insurance policies for general liability, workers' compensation, and automobile liability. 8. Assignment and Use of Subcontractors. Forterra may not assign this Agreement without County's prior written consent. All outside sources or subcontractors will need prior approval from the Mason County Engineer and payment for such services will be invoiced to Mason County. Forterra will have the sole responsibility for the supervision of all outside sources or subcontractors Forterra engages in carrying out its obligations under this Agreement. 9. Miscellaneous Provisions. a. Termination. Either Party may terminate this Agreement by giving written notice to the other Party. Upon termination of this Agreement, Forterra will be entitled to receive payment for Services rendered through the date of termination of this Agreement. All other rights and obligations under this Agreement will cease except for the rights and obligations of the Parties under Section 6 above (regarding indemnification), which will survive the termination of this Agreement. b. Non-Waiver. No failure of either Party to insist upon the strict performance of any provision of this Agreement shall be construed as depriving the Party of the right to insist on strict performance of such provision or any other provision in the future. No waiver by either Party of provision of this Agreement shall be deemed to have been made unless expressed in writing and signed by such Party. No payment or acceptance of payment by a Party after any default by the other Party shall constitute a waiver of any such default or any other default. Consent by a Party in any one instance shall not dispense with necessity of consent by the Party in any other instance. C. Attorney's Fees. If either Party brings an action or other proceeding against another Party to enforce any of the terms, covenants or conditions hereof, or by reason of any breach or default hereunder, the Party prevailing in any such action or proceeding shall be paid all costs and reasonable attorneys' fees by the other Party, and 2 in the event any judgment is obtained by the prevailing Party all such costs and attorneys' fees shall be included in the judgment. d. Notices. Unless otherwise expressly specified or permitted, all notices, requests, consents, claims, demands, waivers, and other communications hereunder (each, a "Notice") shall be in writing and delivered by at least one of the following methods to the other Party: (i) email so long as receipt is confirmed, or (ii) personal delivery or mail, which shall be deemed to have been delivered on the date of service if served personally on the Party to whom notice is to be given, or on the third day after mailing, if mailed to the Party to whom notice is to be given, by first class mail, registered or certified, postage prepaid. e. Captions and Construction. The captions in this Agreement are for the convenience of the reader and are not to be considered in the interpretation of its terms. f. Partial Invalidity. If any term or provision of this Agreement or the application thereof to any person or circumstance shall to any extent be invalid or unenforceable, the remainder of this Agreement, or the application of such term or provision to persons or circumstances other than those as to which it is invalid or unenforceable, shall not be affected thereby, and each term and provision of this Agreement shall be valid and be enforced as written to the fullest extent permitted by law. g. Governing Law and Venue. This Agreement shall be governed by the laws of the State of Washington (without giving effect to principles of conflict of laws or choice of law principles). Venue shall be in Mason County, Washington. h. Entire Agreement. This document and the documents referenced herein contain the entire and integrated agreement of the parties with respect to the Services and may not be modified except in writing signed and acknowledged by both parties. L Amendment. This Agreement may only be amended or modified by the mutual written consent of the Parties hereto. j. Counterparts.This Agreement may be executed in any number of counterparts, each of which when so executed and delivered shall be deemed an original, and together shall constitute one and the same agreement. 3 IN WITNESS WHEREOF, authorized representatives of the Parties have executed this Agreement effective for the term set forth above. FORTERRA NW By: Name: Michelle Connor Title: President MASON COUNTY By: Name: Mike Collins, PLS, PE Title: County Engineer APPROVE AS TO FORM: Tim Whitehe Ch. DPA 4 r SCOPE OF SERVICES Description of Services: The Services relate to that certain Conservation Easement, dated December 30, 2011, between Forterra and Pope Resources, a Delaware limited partnership and a predecessor in interest to Rayonier ("Rayonier"), recorded in Mason County, Washington on December 30, 2011, under Auditor's File No. 1983508 (the "Conservation Easement") and rerecorded September 25, 2013, under Auditor's File No. 2015423. Assignment of Rights recorded March 4, 2014, under Auditor's File No. 2021674. The real property covered by the Conservation Easement is referred to as the "Property." County has approached Forterra and Rayonier about realigning two curves on Bear Creek Dewatto Road which runs through the Property. This work will have an impact on the Property and, as a result, the Conservation Easement. The County has acknowledged its obligation to compensate Rayonier with respect to the road realignment and its impact on the Property (the "Realignment Compensation"). Given Forterra's interest in the Property, the Conservation Easement would need to be amended (which could include providing replacement property for the area lost to the realigned Dewatto Road), which will also require the consent of Rayonier. Furthermore, the Conservation Easement requires that a portion of that Realignment Compensation be paid to Forterra. The original funding for the Conservation Easement came from governmental sources ("Funding Sources"). In addition to obtaining the consent of the Forterra Board of Directors and the Funding Sources to the Conservation Easement amendment, the portion of the Realignment Compensation to be paid to Forterra for the road realignment would have to be approved by the Funding Sources and then paid, in whole or in part, to the Funding Sources. • The Services involve Forterra putting together all information required to seek the required consents to amend the Conservation Easement(both from the Funding Sources and the Forterra Board of Directors)and to determine the portion of the Realignment Compensation that must be paid to Forterra in order to satisfy the terms of the Conservation Easement and other legal requirements of the Funding Sources. The Services do not include negotiating the total Realignment Compensation between Rayonier and the County. The goal of the Services is to achieve an amendment to the Conservation Easement that will be recorded. The Services will include: • Meetings and investigation with agencies, the County, Rayonier and Funding Sources, as required. • Reviewing the request for modification of the Conservation Easement and all supporting documentation including studies, plans, review of all relevant Conservation Easement documents. • Site visits. • Securing appraisals, if required. • Searching for replacement property, if required. • Engaging a land surveyor, if required. • Environmental and/or cultural resources reviews, if required. 5 • Preparing review packages for the Forterra Board of Directors. • Preparing review packages for the Funding Sources. • Drafting a Conservation Easement amendment. • Recordation of the amendment or full conversion of the conservation easement and provide a recorded copy to the County. Fees: Forterra will bill on an hourly basis per the below table for the Services: Position Rate President $300.00 hr Chief Operating Officer $275.00 hr Vice President $250.00 hr Sr. managing Director of Strategic $250.00 hr Projects (Legal) Sr. Managing Director of Operations $235.00 hr Project Manager $140.00 hr Expenses: Mileage will be billed at then-applicable IRS rates. Other expenses, all of which must be third party expenses, and which must be evidenced by invoices or other appropriate documentation, will be billed at cost. Limit on Fees and Expenses: The fees for these services will not exceed $20,000.00 without the prior approval of the County. If the amendment of the Conservation Easement is not complete at the specified amount of$20,000.00, a meeting amongst the parties will occur to discuss the remaining steps and fees needed for completion. All third party expenses require the prior approval of County. Invoices: Invoices will be submitted to Mason County at 100 W Public Works Drive Shelton, WA 98584. 6 Copied from RCO Manual 7, June 2024 publication. Appendix A: Conversion Approval Process and Required Documentation for State-Funded Projects The Process for State-Funded Projects Conversion of a grant-funded project area (or portion of) requires RCO approval and replacement. The replacement varies by project type. • Conversion of an acquisition project requires replacing the land. • Conversion of a development or renovation project requires replacing the developed or renovated facilities at a new project area.' • Conversion of a restoration project requires replacing the restored area at a new project area. The steps and required documents are listed below. While these are listed in a chronological order, some of the steps may be done at the same time. Examples of steps that may occur simultaneously include obtaining appraisal reports for the conversion area, identifying potential replacement properties, starting to draft the alternatives analysis, and a cultural resource review for the proposed replacement. Sponsors are encouraged to review RCO Manuals 3, 4, and 5. RCO applies Manual 3 policies for appraising a conversion and replacement property and for the required property documentation. Manuals 4 and 5 and grant program manual policies are applied to determine eligible replacement development and restoration activities. Please consult with RCO before proceeding. Step 1: Initial Review and Site Visit The sponsor contacts RCO to discuss a proposed change or RCO staff contacts sponsor on suspected or discovered conversion. The sponsor arranges a site visit with an RCO grants manager. 'A new project area has no prior RCO grant funding. After initial contact and the site visit, RCO staff determines the action will create a conversion. Step 2: Sponsor Submits Conversion Request The sponsor must submit a formal written request to the RCO director for approval of the conversion and potential replacement. The written request includes the following: • A description of the original project. • A description of the proposed conversion. • A map and site plan that clearly indicates the proposed conversion area. • A description of potential replacement properties or project areas, if known. Step 3: Sponsor and RCO Agree on the Conversion Area RCO and sponsor agree on the conversion area. For conversion of property acquired with a grant, the sponsor establishes the value of the conversion area. A sponsor must comply with RCO Manua(3:Acquisition Projects for appraisal reporting requirements. Step 4: Sponsor Identifies Potential Replacements The sponsor identifies potential replacement properties (for conversion of an acquisition project) or new project areas (for conversion of a development or restoration project) and submits the descriptions and maps. The replacement properties or replacement project areas must meet eligibility requirements in the same grant program account or category that funded the original property or project area. The new project areas must have no previous RCO funding. RCO reviews and determines if the potential replacement properties or project areas are eligible. Step 5: Cultural Resources Review for Proposed Replacement' The sponsor will submit an Area of Potential Effect (APE)' map of the proposed replacement. zlt is RCO's policy to initiate cultural resources consultation with affected tribes and the Department of Archaeology and Historic Preservation. 3This map or series of maps should show the location of all proposed ground-disturbing activities, including access and staging areas.The map must include a polygon of the entire project area and must include section,township,and range information; project name and number;and sponsor name.A U.S.Geological Survey quad map is the preferred base map,though the applicant may use an aerial base map, as long as section,township,and range information are included on the map.Section lines and numbers must be clearly visible in the map. RCO will initiate cultural resources consultation with affected tribes and the Department of Archaeology and Historic Preservation on the proposed replacements. The outcome of the initial consultation may require an applicant to complete cultural resources surveys and continued consultation. RCO must complete consultation before a conversion can be approved. Step 6: Sponsor Prepares Alternatives Analysis The sponsor submits draft alternatives analyses that include a discussion of the alternatives considered for conversion, including not converting, and a discussion of the alternatives being considered as potential replacements. More than one potential replacement must be identified. The analyses must include justification that supports that the preferred replacement (if identified) will provide equivalent value and reasonably equivalent usefulness. RCO reviews the draft analyses and offers comments. Step 7: Sponsor Submits Conversion Area Appraisal Reports (Acquisition Conversion) For conversion of property acquired with a grant, the sponsor submits the appraisal and appraisal review reports for the conversion area. RCO confirms that the reports comply with acquisition policies. The value of the conversion area is used to determine the minimum value required for the replacement property. Step 8: Sponsor Prepares Public Notice The sponsor drafts a public notice that includes a description of the original project and grant, a description of the proposed conversion, alternatives considered to conversion, and alternatives being considered as potential replacement properties or project areas. The notice must include an opportunity for the public to comment on the proposal and participate in the evaluation of the alternatives, including offering suggestions on alternatives. The public notice must include the dates that comments may be made, describe how the public can comment, and provide a minimum thirty-day comment period. RCO reviews draft public notice. Sponsor publishes the public notice. During the thirty-day public comment period, the sponsor logs the comments received and responses to the comments. The sponsor provides the comment and response information to RCO after the comment period ends. Step 9: Sponsor Submits Appraisal Reports for Preferred Replacement (Acquisition Conversion) Sponsor obtains and submits the appraisal and appraisal review reports for the preferred replacement. This step may need to be delayed until the public comment period has ended in case an alternative not previously considered becomes the preferred replacement. Step 10: Sponsor Submits Site Development or Restoration Plan for Replacement The sponsor submits the site development or site restoration plan for the preferred replacement property or replacement project area. This step may need to be delayed until the public comment period has ended in case an alternative not previously considered becomes the preferred replacement. Step 11: Director or Board Decision RCO staff will determine who approves the conversion and replacement. RCO staff prepare a decision memorandum and present the request to the RCO director or board. Approval of the conversion is conditioned on the sponsor completing the approval process and submitting the documentation needed to finalize a conversion. Step 12: Finalizing the Conversion For a conversion of an acquisition project, the sponsor submits the following for the replacement property: • Legal description and map for the Deed of Right • Hazardous Substances Certification Form with RCO checklist or Phase One environmental site assessment • Final title insurance policy • Notice of voluntary transaction to landowner • Notice of just compensation to landowner • Relocation plan if eligible displaced parties are on site • Conceptual site plan and timeline for development and open public access For conversion of a property acquired with a grant, the sponsor submits a legal description of the conversion area (all or portion of the property being converted) and map for the release of the Deed of Right. RCO will draft the release of the original Deed of Right and the Deed of Right for the replacement property. The sponsor will be required to record the fully executed Deed of Right documents with the county auditor. For a conversion of a development, renovation, or restoration project, a sponsor submits the following for the replacement project area: • Final site development or restoration plan • Timeline for completing the development or restoration and opening the property to the public • Final project area boundary map RCO will advise the sponsor if any additional information is needed. Step 13: Grant Agreement Amendment RCO will prepare and forward the amendment to the grant agreement that approves the conversion and replacement. Upon receipt of the signed amendment from the sponsor and RCO, the conversion approval process has been completed. Appendix C: Conversion Approval Process Checklist Sponsor • Completed Submit request of proposed conversion, proposed ❑ ❑ ❑ conversion area, and potential replacement Agree on conversion area El El F-I Submit a draft alternatives analyses of proposed conversion ❑ ❑ ❑ and potential replacement4 Submit a draft public notice/public involvement plan El El F-I Publish public notice for at least thirty days; log comments ❑ ❑ ❑ and responses; submit at the end of the comment period Obtain appraisal reports for conversion area and for ❑ El ❑ preferred replacement property (for conversion of grant- funded land) Submit a draft replacement property or replacement project area boundary map; site development or site restoration ❑ ❑ ❑ plan and timeline for completion of replacement elements/work types Submit visuals, graphics, and other information needed for ❑ ❑ ❑ conversion briefing Submit Area of Potential Effect Map, other cultural resources ❑ ❑ ❑ information as requested Submit final visuals, graphics, and other information needed ❑ El El RCO approval Approve conversion request, conditioned on acquiring El El ❑ and/or developing the replacement and completing the process Submit required acquisition and property documentation ❑ ❑ ❑ Acquisition Tool Kit on RCO website Submit legal description and parcel map for replacement ❑ ❑ ❑ property and for the property to be released 4An alternatives analysis for the conversion must include a discussion of the alternatives to conversion, including avoiding a conversion.The alternatives analysis for the replacement must include justification that supports it providing at least equivalent value, reasonably equivalent recreation or habitat usefulness,and location. Sponsor RCO Completed For acquisition conversion, prepare replacement Deed of ❑ ❑ ❑ Right and release of the Deed of Right on conversion area Submit final conversion project area boundary map and final ❑ ❑ ❑ replacement project area boundary map. Record Deed of Right and release of Deed of Right with ❑ ❑ ❑ county auditor Prepare grant agreement amendment ❑ ❑ ❑