HomeMy WebLinkAbout2025/04/15 - Regular PacketBoard of Mason County Commissioners
Draft Meeting Agenda
Commission Chambers
411 N 5th St, Shelton, WA 98584
April 15, 2025
9:00 a.m.
April 15.2
Commission meetings are live streamed at http://www.masonwebtv.com/
Regular Commission business meetings will be held in-person and via Zoom.
Please click the Zoom meeting link posted on the Mason County homepage and use the “raise hand” feature to be recognized
by the Chair to provide comment and testimony. Public comment and testimony can be provided in-person, via e-mail at
msmith@masoncountywa.gov; mail in to the Commissioners’ Office at 411 N 5th St, Shelton, WA 98584; or call (360) 427-
9670 ext. 419. If you need to listen to the Commission meeting via telephone, please provide your telephone number to the
Commissioners’ Office no later than 4:00 p.m. the Friday before the meeting.
1. Call to Order
2. Pledge of Allegiance
3. Roll Call
4. Correspondence and Organizational Business
4.1 Correspondence
4.2 Homeless Response System Request for Proposals (RFP)
4.3 Lewis-Mason-Thurston Area Agency on Aging Opening News Release
4.4 Mason County Housing Authority Openings News Release
4.5 Mason County Law Enforcement & Fire Fighters Disability Board (LEOFF) At-Large Member Vacancy News
Release
5. Open Forum for Citizen Input
Please see above options to provide public comment; 3 minutes per person, 15-minute time limit.
6. Adoption of Agenda
Items appearing on the agenda after “Item 10. Public Hearings” may be acted upon before 9:15 a.m.
7. Approval of Minutes – No Minutes at this time.
8. Approval of Action Agenda
Items listed under “Action Agenda” may be enacted by one motion unless a Commissioner or citizen requests an item be
removed from the Action Agenda and considered a separate item.
8.1 Approval of Warrants and Treasurer Electronic Remittances
Claims Clearing Fund Warrant # 8111743-8112030 $2,271,434.98
Direct Deposit Fund Warrant # 115235-115644 $ 964,056.53
Salary Clearing Fund Warrant # 7008808-7008843 $1,285,616.50
Treasurer Electronic Remittance $ 315,321.05
8.2 Approval of the Washington State Department of Agriculture (WSDA) Knotweed Control Program grant
application.
8.3 Approval of the Consolidated Homeless Grant (CHG) amendments with Crossroads Housing for an additional
$70,000 and Shelton Family Center for an additional $57,500.
8.4 Approval for the Public Health and Human Services Director to send a request to extend its lease with Mason
Health at 2300 Kati Court, Shelton for an additional two years ending April 30, 2027.
8.5 Approval for the Chair to sign the 2025 Mason County Comprehensive Plan – Periodic Update Grant (PUG)
amendment.
8.6 Approval of the Resolution establishing the Mason County Compensation Board Policy.
8.7 Approval to delegate signature authority to Ralph Scott, Water and Wastewater Manager, to submit reports
and/or documents for County-permitted wastewater facilities.
8.8 Approval of the Resolution setting a hearing date with the Hearings Examiner for Wednesday, May 28, 2025,
at 1:00 p.m. via Zoom to consider public comment on Road Vacation No. 424.
8.9 Approval of the Resolution for County Road Project (CRP) No. 2064 for Old Olympic Highway Improvement
Project; authorization for the Public Works County Engineer to advertise, set bid dates and times, and award
contract; and for the County Engineer and/or Chair to sign all pertinent documents.
8.10 Approval of the following budget amendment for Superior Court for both remodel and repairs at Juvenile
Detention: increase of $21,403 in Real Estate Excise Tax (REET) funds and an increase of $4,900 in the
General Fund.
8.11 Approval to appoint Taylor Jacobs as a Generator on the Mason County Lodging Tax Advisory Committee
(LTAC).
8.12 Approval for the County Administrator to sign the letter of support for Turning Pointe’s Community Project
Funding (CPF) request.
9. Other Business (Department Heads and Elected Officials)
10. 9:15 a.m. Public Hearings and Items Set for a Certain Time
Please see above options to provide public testimony.
No Public Hearing set for this time.
11. Board’s Calendar and Reports
12. Adjournment
MASON COUNTY
TO: Board of Mason County Commissioners
Reviewed
FROM: Ravyn Marshall Ext. 419
DEPARTMENT: Support Services Action Agenda
DATE: April 15, 2025 No. 4.1
ITEM: Correspondence
4.1.1 Received letter from Katherine Johnson, Executive Director of Humane Society of
Mason County regarding their interest in being considered as a contracted provider of
animal control and sheltering services for Mason County.
4.1.2 Received Quarter 1 Report from the Economic Development Council.
4.1.3 Received letters from the Federal Energy Regulatory Commission regarding the
following: Cushman Hydroelectric Project, Deviations from Reservoir Elevation
Requirements and Minimum Flow and Ramping Rate Deviations-Articles 407 and
411.
4.1.4 Received Notice of Request to Remove Current Use Assessment Classification for
Gethsemane Ministries.
4.1.5 Received application for On-Site Sewage Advisory Committee (OSAC) from David
Killoran.
Attachments: Originals on file with the Clerk of the Board.
March 23, 2025
Mason County Board of Commissioners
411 N 5th St
Shelton, WA 98584
Dear Commissioners,
On behalf of the Humane Society of Mason County (HSMC), I am writing to formally express our
interest in being considered as a contracted provider of animal control and sheltering services
for Mason County.
HSMC is a 501(c)(3) nonprofit organization that has been serving Mason County since 1986. In
the past four years, we have significantly expanded our services to meet the growing needs of
our community. In 2024 alone, we took in 934 animals, including 135 dogs, 670 cats, six guinea
pigs, three rabbits, and one horse, and we performed 4,071 spay and neuter surgeries to
support long-term animal population control.
While we are known for our foster-based model, HSMC also provides critical infrastructure and
staffing to meet animal care needs. We are staffed with eight full-time and two part-time
employees, a contracted shelter veterinarian, and seven contracted surgeons. Our team works
daily to provide intake, medical care, foster placement, adoption support, and emergency
housing services to Mason County animals and residents.
In addition to our strong foundation of programs and staffing, HSMC is prepared to scale
services to meet animal control needs. We currently have a designated animal control vehicle,
and we are actively vetting employee candidates with prior animal control officer experience. We
have already secured on-the-job training support from the Pierce County Animal Control
Supervisor, ensuring our staff receive the highest standard of field training and inter-agency
support.
HSMC’s leadership team also brings essential knowledge and qualifications. As Executive
Director, I have direct experience with Washington State animal welfare laws, RCWs, WACs,
local ordinances, and sheltering standards, and am equipped to oversee the implementation of
a well-structured, compliant, and responsive animal control program.
Received 3/27/2025
Commissioners Randy Neatherlin,
Sharon Trask and Pat Tarzwell.
Mark Neary and McKenzie Smith
We also have the ability to contract separately for additional kennel space as needed, allowing
us to scale capacity during high-volume periods or emergencies. Combined with our robust
foster and community-based programs, this ensures both flexibility and sustainability for the
county’s needs.
Importantly, we have been doing this work for years without a formal contract or funding from
Mason County. From organizing the successful placement of 64 dogs, 4 cats, and a horse in
under 72 hours during the largest cruelty case in county history, to responding regularly to calls
from law enforcement and first responders, to housing animals for individuals in crisis through
our Animal Safety Network, HSMC has repeatedly stepped up when no one else could.
We understand that the county is considering a contract with an out-of-county provider. While
we respect the need to act quickly, we strongly urge the Board to consider whether the
proposed solution offers the same level of local knowledge, capacity, adaptability, and
community trust that HSMC has already demonstrated.
We welcome the opportunity to work collaboratively with the County on a formal agreement that
includes clear expectations, service benchmarks, and measurable outcomes. We are confident
that a partnership with HSMC would not only meet the urgent need for animal control services,
but do so in a way that is humane, cost-effective, community-based, and accountable.
Thank you for considering the Humane Society of Mason County as a qualified and committed
candidate to provide animal control and sheltering services for our county. I would be happy to
meet with you at your earliest convenience to discuss this opportunity further.
Sincerely,
Katherine Johnson
Executive Director
Humane Society of Mason County
katherinej@hsmcwa.org | (253) 224-5880
Received 3/27/2025
Commissioners Randy Neatherlin,
Sharon Trask & Pat Tarzwell.
Mark Neary, McKenzie Smith,
Jennifer Beierle, Toni Monnier
2025 Q1 Report: Economic Development Council of Mason County
The Mason EDC is the lead designated economic development agency for Mason County. We represent the County
and local businesses on a number of statewide, national and international issues. At the heart of the work the EDC
does are four main principles:
• RECRUIT investment and employment opportunities to the region,
• RETAIN existing local businesses by providing technical assistance and advocacy, and
• EXPAND operational capacity for local employers by providing them with new market opportunities.
• COORDINATE economic development efforts in Mason County, the region, and the state.
2025 Scope of Services
CONTRACTOR to provide a budget by expense category totaling $115,000 for the 2025, one-year contract to the
BOCC within fifteen days (15) of contract execution.
Deliverable: At a minimum of once per quarter the Executive Director or designee will provide a brief update on
EDC work during public testimony at commission meetings.
Q1: Regular briefings to the BOCC are quarterly and can be adjusted if the BOCC requests.
RECRUITMENT & MARKETING
CONTRACTOR to market Mason County as excellent locations to expand or relocate ...
Deliverable: Quarterly list of project names.
Q1: New leads: 2
Potentials Pipeline: 4
Q1: • Project Bond - Green Hydrogen & Clean Tech Recruitment | $29m capex | 1.5 acres – No update
• Project Saline - Clean Tech Manufacturing | $750k capex | 50 jobs
• Project Builtwell - Modular Home Manufacturing Facility | 60 acres – No update
• Project Navy – Shipyard Infrastructure Optimization Program (SIOP) assistance ongoing
Sites: Industrial Land - Work beginning on examination of current industrial land and potential development
areas.
Commercial sites - identification of potential projects areas, review of current infrastructure, assessment of
needed infrastructure to make marketable.
CONTRACTOR to provide site location assistance ...
Deliverable: number of businesses contacted.
Q1: One developer was provided with a list of available sites for potential development.
BUSINESS RETENTION & EXPANSION ACTIVITIES
Deliverable: quarterly dashboard of communication analytics.
Q1: DASHBOARD OF ANALYTICS: 2024 Q4
WEBSITE
UNIQUE VISITORS NUMBER OF VISITS BOUNCE RATE
1,230 1,432 72.67%
SOCIAL MEDIA
FACEBOOK INSTAGRAM
Followers: 3,129 Followers: 557
Link clicks: 415 New Followers: 12
Post Reach: 17,549 New Posts: 19
Post Engagement: 2,489
Engagement Rate: 14.18%
CONTRACTOR to provide business retention and expansion services ...
Our BRE program continues with business visits and meetings held in person. This program incorporates a wide
range of tools and services designed to help local businesses become more competitive and to grow where they
are rather than relocate.
Deliverable: number of businesses visited.
Q1: 18
Deliverable: number of follow-ups with existing businesses.
Q1: All 18 business owners and entrepreneurs were followed up with.
CONTRACTOR to participate in the coordination of the job skills training program and the customized training
program within its region.
Q1: We actively work with PacMtn, Thurston EDC, Olympic College, and Shelton School District to assist with
educational and instructional opportunities they offer. The EDC is hosting its second student intern from Shelton
High School’s CTE program. The EDC is also working with education partners to develop and expand training
programs for welding and information technology disciplines, such as GIS certification.
Q1: We support and market the Scale Up, Size Up, BEST, Quick Start and Thrive programs through our
partnership with the Washington State Department of Commerce. Business Readiness Workshops through
Enterprise for Equity.
BUSINESS ASSISTANCE
CONTRACTOR to provide or facilitate the provision of export assistance.
CONTRACTOR to provide business assistance ...
Deliverable: number of businesses that direct assistance was provided.
Q1: Over 29 businesses were provided with resources for export assistance training and funding opportunities.
Deliverable: and number of follow-up interactions.
Q1: All 29 businesses will be followed up with for training and funding after the training course is completed.
READINESS & CAPACITY BUILDING
CONTRACTOR to solicit, compile and rank the Comprehensive Economic Development Strategy (CEDS) list
annually.
Q1: The EDC supported the Port of Shelton in a successful application for an EDA awarded grant of $100,000 to
partner with Mason County PUD 3 on the expansion of a substation at Sanderson Field. The funding will
support a feasibility study and is provided through the 2023 Disaster Supplemental funding package,
designed to aid communities in economic recovery and revitalization following a presidential disaster
declaration.
The EDC has issued the annual solicitation for projects to begin developing the CEDS list and developed a
scoring matrix to assist with prioritizing projects for the 2026 legislative session. Projects due to the EDC for
inclusion by May 1. The EDC is working with County staff to develop a grant process for .09 Rural Sales and
Use Tax funds to support projects that expand economic opportunity and competitiveness. This will align
with the CEDS list adoption, which is a requirement to receive .09 funds.
The EDC is supporting PUD 3’s request for funding for the Belfair Substation project through both the Capital
Budget and CERB’s Committed Private Partner Program.
CONTRACTOR to provide an annual economic report providing a snapshot of local economic conditions.
Deliverable: report on the community economic development strategies for Mason County.
Q1 – The Mason Economic Vitality Index will be published by August and will be available on our website.
CONTRACTOR to participate in economic development system-wide discussions regarding gaps in business start-
up assistance in Mason County.
CONTRACTOR to participate in development of a countywide economic development plan in conjunction with
other governmental jurisdictions and institutions.
o Mason County Comprehensive Plan update
o Finalizing the Industry Cluster Study
o Pacific-Salish Economic Development District
Received 04/02/2025
Commissioners Randy Neatherlin,
Sharon Trask and Pat Tarzwell.
Mark Neary, McKenzie Smith
Entry #: 22 - On-Site Sewage Advisory Committee (OSAC)Status: Submitted Submitted: 4/8/2025 8:27 PM
Advisory Board Name:
On-Site Sewage Advisory Committee (OSAC)
Name:
DAVID KILLORAN
Today's Date:
4/8/2025
Address
Voting Precinct:Phone
(
Email
Community Service:
no current community service
Employment:
Self employed with multiple companies specializing in new
home construction and rental properties.
What do you perceive is the role or purpose of this advisory board?
Add pertinent and relevant information from my career field to the debate
What interest or skills do you wish to offer this advisory board?
28 years of home building and remodeling experience
List any financial, professional, or voluntary affiliations that could create a potential conflict of interest:
n/a
Required Training:
Participation is dependent on attending certain trainings such as the Open Public Meetings Act (OPMA)
and Public Records Act (PRA) trainings at no cost to you. Will you be able to attend such trainings?
Yes or No:
Yes
How much time can you commit to
this advisory board:
Quarterly
Are you a U.S. citizen and
Mason County resident?
No
*For Civil Service applications ONLY, what
is your political party?
4/9/25, 7:50 AM Advisory Board Application - Entries
https://www.cognitoforms.com/masoncounty2/advisoryboardapplication/entries/22 1/1
Received 4/9/25Commissioners Randy Neatherlin, Sharon Trask and Pat Tarzwell,Mark Neary, McKenzie Smith, Ian Tracy
NEWS RELEASE
4/15/25
MASON COUNTY COMMISSIONERS’ OFFICE
411 N 5TH ST, BLDG 1, SHELTON, WA 98584
TO: KMAS, KRXY, SHELTON-MASON COUNTY JOURNAL, THE OLYMPIAN,
SHELTON CHAMBER OF COMMERCE, NORTH MASON CHAMBER OF
COMMERCE, CITY OF SHELTON, ECONOMIC DEVELOPMENT
COUNCIL, THE SUN
RE: Request for Proposal Homeless Response Grant Funds
Mason County Public Health & Human Services is pleased to announce the Request for
Proposal Application for Homeless Response Grants is now open for the fiscal year
2026-2027 grant term.
The Homeless Response Grant Program includes funds from the Consolidated Homeless
Grant (CHG) and the Local Document Recording Fees (RCW 36.22.179-1791)
administered by Mason County. Mason County Public Health & Human Services is
responsible for contracting and compliance activities related to these homeless response
funds. These funds provide resources to agencies that respond to the immediacy and
urgency of homelessness and ensure everyone has a safe and appropriate place to live.
Mason County Public Health & Human Services is committed to supporting agencies that
aim to end homelessness in Mason County.
The RFP Application materials can be found on the Mason County website under
Request for Proposals at: https://masoncountywa.gov/
CONTACT PERSON:
Todd Parker
Phone: (360) 427-9670 ext. 293
Email: tparker@masoncountywa.gov
BOARD OF MASON COUNTY COMMISSIONERS
______________________
Sharon Trask,
Chair
______________________
Pat Tarzwell,
Vice-Chair
______________________
Randy Neatherlin,
Commissioner
NEWS RELEASE
April 15, 2025
MASON COUNTY COMMISSIONERS’ OFFICE
411 N 5TH ST, BLDG 1, SHELTON, WA 98584
TO: KMAS, KRXY, SHELTON-MASON COUNTY JOURNAL, THE OLYMPIAN,
SHELTON CHAMBER OF COMMERCE, NORTH MASON CHAMBER OF
COMMERCE, CITY OF SHELTON, ECONOMIC DEVELOPMENT
COUNCIL, THE SUN
RE: Lewis-Mason-Thurston Area Agency on Aging Advisory Council Opening
Mason County is seeking applicants to serve on the Lewis-Mason-Thurston Area Agency
on Aging Advisory Council (LMTAAA).
The LMTAAA is a local government agency that provides home and community services
for seniors and adults with disabilities to help them remain living in their own homes. The
advisory council makes recommendations to the governing board and staff.
Members serve a two-year term and meet on the first Wednesday of the month at the Area
Agency on Aging Office located at 2404 Heritage Court SW Suite A in Olympia from
approximately 9:30 a.m. to 12:00 p.m. Members are not paid; however, automobile
mileage is covered.
Interested applicants can visit the LMTAAA website at http://www.lmtaaa.org. For more
information about LMTAAA, contact Chrissy Franklin at chrissy.franklin@dshs.wa.gov
or (360) 664-2168.
To apply for the LMTAAA, fill out an Advisory Board Application form online at
https://www.cognitoforms.com/MasonCounty2/AdvisoryBoardApplication. For further
assistance, contact the Mason County Commissioner’s Office at (360) 427-9670 ext. 419.
BOARD OF MASON COUNTY COMMISSIONERS
______________________
Sharon Trask,
Chair
______________________
Pat Tarzwell,
Vice-Chair
______________________
Randy Neatherlin,
Commissioner
NEWS RELEASE
April 15, 2025
MASON COUNTY COMMISSIONERS’ OFFICE
411 N 5TH ST, BLDG 1, SHELTON, WA 98584
TO: KMAS, KRXY, SHELTON-MASON COUNTY JOURNAL, THE OLYMPIAN,
SHELTON CHAMBER OF COMMERCE, NORTH MASON CHAMBER OF
COMMERCE, CITY OF SHELTON, ECONOMIC DEVELOPMENT
COUNCIL, THE SUN
RE: Mason County Housing Authority Board Openings
Mason County is seeking two motivated and engaged individuals to serve on the Mason
County Housing Authority Board. The Housing Authority was established in 1972 to
supply adequate and affordable housing and assist low-income and special needs
households. This five-member board oversees local public housing operations and ensures
fairness in the administration of Housing Authority policies. Members serve five-year
terms and meet on the third (3rd) Wednesday of the month at 2:30 p.m.
Applications to serve on the Mason County Housing Authority Board will be accepted until
both positions are filled and shall be submitted to the Mason County Commissioner’s
Office at 411 N 5th Street, Shelton, WA 98584. For more information, please call (360)
427-9670 ext. 419.
Applications can be found online at:
https://www.cognitoforms.com/MasonCounty2/AdvisoryBoardApplication
BOARD OF MASON COUNTY COMMISSIONERS
______________________
Sharon Trask,
Chair
______________________
Pat Tarzwell,
Vice-Chair
______________________
Randy Neatherlin,
Commissioner
NEWS RELEASE
April 15, 2025
MASON COUNTY COMMISSIONERS’ OFFICE
411 N 5TH ST, BLDG 1, SHELTON, WA 98584
TO: KMAS, KRXY, SHELTON-MASON COUNTY JOURNAL, THE OLYMPIAN,
SHELTON CHAMBER OF COMMERCE, NORTH MASON CHAMBER OF
COMMERCE, CITY OF SHELTON, ECONOMIC DEVELOPMENT
COUNCIL, THE SUN
RE: Mason County Law Enforcement & Fire Fighters Disability Board (LEOFF) At-
Large Member Vacancy
The Mason County Law Enforcement & Fire Fighters Disability Board (LEOFF) is seeking an
individual to fill the Member at Large position. The term is for two years.
This person must be a member of the public at large who resides within Mason County and shall
serve without compensation.
The general purpose of the LEOFF Board is to consider claims for disability and sickness made by
law enforcement officers or fire fighters as provided under the Washington Law Enforcement
Officers’ and Fire Fighters’ Retirement System Act. (See RCW 41.26)
The Mason County LEOFF Board typically meets on the 1st Tuesday of each month at 8:00 a.m. in
the Mason County Commission Chambers, 411 North 5th Street, Shelton.
Interested parties may submit a letter of interest to Ravyn Marshall LEOFF Secretary, 411 North
5th Street, Shelton, or email to rmarshall@masoncountywa.gov no later than April 30, 2025.
BOARD OF MASON COUNTY COMMISSIONERS
______________________
Sharon Trask,
Chair
______________________
Pat Tarzwell,
Vice Chair
______________________
Randy Neatherlin,
Commissioner
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No. 8.1
From: Ravyn Marshall Ext: 419
Department: Central Services Briefing: ☐
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): Click or tap here to enter text.Agenda Date(s): April 15, 2025
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other
(This is the responsibility of the requesting Department)
Item:
Approval of Warrants & Treasurer Electronic Remittances
Claims Clearing Fund Warrant # 8111743-8112030 $ 2,271,434.98
Direct Deposit Fund Warrant # 115235-115644 $ 964,056.53
Salary Clearing Fund Warrant #7008808-7008843 $ 1,285,616.50
Treasurer Electronic Remittance $ 315,321.05
Macecom 03.05.25 $ 284,991.87
Mental Health 03.10.25 $ 10,643.68
Dispute Resolution Surcharge 03.10.25 $ 1,385.00
Current Expense 03.31.25 $ 268.82
Road Div-Current Expense 03.31.25 $ 24.64
Veterans Assistance 03.31.25 $ 3.67
County Road 03.31.25 $ 245.76
Mental Health 03.31.25 $ 5.73
C.E. 03.31.25 $ 5,597.00
Trial Court Improvement $ 5,597.00
Mason County Landfill (Brink’s) 03.18.25 $ 1,422.20
Mental Health Transfer Out 03.31.25 $ 2,567.84
Clerk 03.31.25 $ 2,567.84
Background/Executive Summary:
The Board approved Resolution no. 80-00 Payment of Claims Against County: Procedure Authorizing
Warrant Issue and Release Prior to Board Claim Approval. Mason County Code 3.32.060(a) requires that
the Board enter into the minutes of the County Commissioners the approval of claims listing warrant
numbers.
Claims Clearing YTD total $ 12,585,625.77
Direct Deposit YTD total $ 6,876,668.81
Salary Clearing YTD total $ 7,211,090.96
Treasurer Remittance YTD total $ 6,324,845.68
Budget Impact (amount, funding source, budget amendment, etc.):
See above.
Public Outreach:
N/A
Requested Action:
Approval of the aforementioned Claims Clearing Fund, Direct Deposit Fund, Salary Clearing Fund, and
Treasurer Electronic Remittance warrants.
Attachment(s):
Originals on file with Financial Services and the Treasurer’s Office; copies on file with the Clerk of the
Board
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No. 8.2
From: Heidi Steinbach, Noxious Weed Program
Coordinator Ext: 592
Department: WSU Extension Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): April 7, 2025 Agenda Date(s): April 15, 2025
Internal Review: ☐ Finance ☐ Human Resources ☒ Legal ☐ IT ☒ Risk ☐ Other
(This is the responsibility of the requesting Department)
Item:
Washington State Department of Agriculture (WSDA) Knotweed Control Program Project Solicitation.
Background/Executive Summary:
The Mason County Noxious Weed Control Board is submitting a proposal to WSDA to request funding
for knotweed control on creeks and shorelines, within Mason County. Since 2013, Mason County
Noxious Weed Control Board has received funding through WSDA Knotweed Control Program. This
funding has supported our knotweed control work. Knotweed species are highly invasive noxious weeds.
They impact on our natural resources, and degrade habitat for native species such as salmon.
Budget Impact (amount, funding source, budget amendment, etc.):
Provide a maximum of $30,000 to be used over the 2025-2027 budget years. This will assist with funding
the extra-help noxious weed position and facilitate knotweed control in Mason County.
Public Outreach:
NA
Requested Action:
Approval of the Washington State Department of Agriculture (WSDA) Knotweed Control program grant
application.
Attachment(s):
Washington State Department of Agriculture Knotweed Control Program Project Solicitation & 2024
Mason County Knotweed Control Report.
1
Washington State Department of Agriculture
Knotweed Control Program
Project Solicitation
Posted: 3/31/2025
Applications Due: 4/30/2025
Matching Requirement: In kind: equipment use, vehicle use, wages, other invasive(s),
restoration and follow up efforts, etc.
(Securing additional in kind funds and/or staff
will bolster your program and your proposal.)
Examples of Eligible Applicants
County Noxious Weed Control Boards
State Agencies
Salmon and Habitat Enhancement Groups
Tribal Governments
Non-governmental Organizations
Conservation Districts
Funding Opportunity Description
The Washington State Department of Agriculture (WSDA) is soliciting proposals for the control
of knotweed in Washington State. Knotweed means the following plants: Polygonum cuspidatum
(Japanese knotweed), Persicaria wallichii (Himalayan knotweed), Polygonum sachalinense
(giant knotweed), Polygonum x bohemicum (Bohemian knotweed), and hybrids and crosses of
these species. The issuance of this request does not guarantee the availability of funding for this
program. Costs incurred prior to July 1, 2025, will not be reimbursed.
WSDA funding is intended for control/eradication of knotweed within riparian habitats, i.e.,
boots on the ground treatments. Shovel-ready projects with completed surveys and permissions
will have the highest priority. Projects should address areas with low-level knotweed
infestations, protect functional riparian habitats, target project areas that are in the early stages of
invasion, and protect endangered species such as salmon. Projects will begin at the farthest
upstream infestation and continue downstream. This funding may not be used downstream of a
landowner that has a knotweed infestation and has not given written permission for entry and
treatment. Funding stops where permission stops! Applicants are encouraged to form
partnerships with multiple entities.
All work must follow integrated pest management principles as outlined in Chapter 17.15 RCW.
WSDA mandates that all herbicide treatments at aquatic sites be conducted under the supervision
of a licensed applicator with an aquatic endorsement.
Proposal Format
Proposals should address all of the following bulleted items. WSDA staff will use the
information in the project summary and budget to evaluate your proposal. There is a required
appendix; the format is on the last page of this project solicitation.
2
Funding Format
Applicants may apply for 1- or 2-year funding depending on program needs. However, WSDA
reserves the right to adjust funding timelines to meet programmatic goals or budgetary
limitations. There will not be a project solicitation sent out in 2026. All proposals requesting
funds for only the second year of the biennium still must be submitted by April 30, 2025.
Ex) 1 year funding beginning on July 1, 2025, to June 30, 2026
-1-year funding reports due December 1, 2025
Ex) 2-year funding beginning on July 1, 2025, to June 30, 2027
-2-year funding reports due December 1, 2025, and December 1, 2026
1. Introduction
▪ Agency/organization name, primary contacts, address, e-mail, phone and fax numbers
▪ Brief background information about lead organization and partners
o indicate whether or not your organization has licensed applicators on staff
o will you seek limited agent status under the Noxious Weed NPDES General Permit, if
not provide explanation
o will your organization be able to submit a report, GIS data, and monitoring photos of
select knotweed control sites to WSDA by December 1st of each year
2. Project Summary
▪ Number of jobs created or maintained
▪ Project objective
o measures of success that will be used to document progress toward objective
o discuss the long-term (10 year) outcome of the project
▪ Project area description
o ecological integrity of the watershed(s) or project area
o riparian conditions
o current land use
o riparian protection/restoration efforts
o salmon and/or other fish species utilization
o number of landowners to be assisted by survey or treatment
o river miles to be surveyed/protected (measured once down middle)
▪ Infestation description
o extent (acres, affected river miles, number of patches, etc.)
o patch density
o species of the knotweed infestation
3
▪ Integrated pest management strategies
o work plan for contacting all landowners in treatment area and obtaining permission to
conduct treatments, or a summary of work already done to this effect
o treatment methodologies
o herbicides to be used
o equipment to be used
o monitoring strategy
▪ Work completed to date
o year project was initiated
o landowner outreach/permission waivers signed
o description of survey, education, and treatment completed in proposed project area
▪ Project timeline
o provide a work plan for the period you are requesting, i.e., beginning July 1, 2025, and
ending June 30, 2026, or July 1, 2025, and ending June 30, 2027.
3. Budget
▪ Estimated project budget (Show estimates for the following)
o in-kind contributions (equipment, wages, other invasive(s) controlled, etc.)
o contributions from other funding sources
o personnel salaries and benefits
o travel, supplies and equipment
o contracted services
o indirect expenses (cannot exceed 5% of salaries and benefits)
▪ Estimated herbicide and adjuvant needs (Do not include this cost in your budget request;
These will be supplied by WSDA.)
Additional Materials
You may send in additional materials for consideration. This could include survey data, spatial
data, photos or digital images, maps, or letters of support. WSDA prefers that these materials be
in digital format.
Proposal Evaluation Criteria
WSDA prefers projects that address areas with low-level knotweed infestations, protect
functional riparian habitats, protect ecologically important areas, protect endangered species such
as salmon, or leverage state contributions to secure additional funding. Prior performance of
previous and current WSDA funded projects will also be considered.
4
Proposal Submission
Mail: Proposals must be postmarked on or before April 30, 2025, and mailed to:
Jonathan Still
Washington State Department of Agriculture
PO Box 42560
Olympia, WA 98504-2560
Electronic (preferred): Proposals must be e-mailed to Jonathan Still at jstill@agr.wa.gov on or
before April 30, 2025.
5
Appendix A: Required
Period of Performance Requested: see RFP page 2 Dates:
Proposal Metrics:
Estimated total acres to be protected Acres
Estimated solid acres of knotweed to be treated* Acres
Number of landowners to be assisted Landowners
River miles to be surveyed/protected ** River Miles
Number of riparian systems protected
(all top-down, individual tributaries, etc.)
Top-Down Projects
In-kind contributions and additional fund sources
available/leveraged by WSDA support: ***
In-kind/$
In-kind/$
Source/$
Source/$
Herbicide Needs: - do not include in budget request,
will be provided by WSDA
Imazapyr/Gallons
Specify desired (Blazon, Hi-Light, Super Marking
Dye)
Marker/Gallons
Specify desired (Competitor, Agri-dex, Rainier-EA)
Surfactant/Gallons
Budget Requested:
Salaries and benefits $
Contracted services $
Travel, supply and equipment $
Indirect (cannot exceed 5% of salaries and benefits) $
Total funds requested $
* A measure of how many acres a dispersed population would occupy if all knotweed plants
were grouped together.
** Measured once down the middle, not both shorelines.
*** Include estimated dollar equivalent for in-kind contributions. For example, if you list
vehicle use as in-kind, please provide an estimate of how much this costs your agency.
IAA Between Washington State Department of Agriculture
and Mason County and Its Agent
Mason County Noxious Weed Control Board
2024 Report
Report compiled by
Mason County Noxious Weed Control Board
Heidi Steinbach, Program Coordinator
Ryan Youngquist, Noxious Weed Specialist
November 27, 2024
303 N. 4th St
Shelton, WA 98584
(360) 427-9670 extension 592
2
Report Contents
Introduction – pg. 3
WSDA knotweed accomplishments – pg. 4
Non-WSDA knotweed accomplishments – pg. 5
Difficulties – pg. 5
Conclusion – pg. 6
Future reccomendations – pg. 7
Appendix 1 Summary WSDA knotweed accomplishments – pg. 8
Appendix 2 – Summary of 2024 WSDA Knotweed Treatment Dates pg. 9
Appendix 3 Summary Non-WSDA knotweed accomplishments – pg. 10
Appendix 4 Project Maps – pg. 11
Newly documented patch of bohemian knotweed found in 2024 while surveying Mission Creek, in Belfair Washington.
3
Introduction
On August 1, 2023, the Mason County
Noxious Weed Control Board (MCNWCB)
received $20,000.00 in grant funding from
the Washington State Department of
Agriculture (WSDA) for the period July 01,
2023, to June 30, 2025, Contract Number:
K3547. This agreement provided Mason
County and its agent, MCNWCB, funding for
a project to control invasive knotweed
species within selected riparian corridors of
Mason County.
2024 Objectives included:
Introduce the new program
coordinator to landowners who have
been working with MCNWCB to
control knotweed on their
properties. These introductions are
crucial to maintaining relationships
and trust in the community.
Continue to assist landowners with
knotweed control along Finch,
Sherwood/Anderson, Coulter,
Mission and Stimson Creeks.
MCNWCB staff survey for and treats knotweed on Mission Creek.
Renew expired WSDA ‘Permission to Enter private Land and Waiver of Liability’ agreements.
Contact new landowners to establish
communication about knotweed and
obtain new ‘Permission to Enter
private Land and Waiver of Liability’
agreements
Continue efforts to obtain new
permissions to survey and treat
knotweed infestations along Mission
Creek. Obtaining permissions from
property owners along Mission Creek
is key in preventing knotweed
encroachment onto Belfair State
Park and along Hood Canal.
MCNWCB staff survey for knotweed in Finch Creek. This landowner’s
knotweed has successfully been eradicated.
4
Build communication with Hood Canal
Salmon Enhancement Group (HCSEG)
to coordinate a joint effort to survey
and control knotweed on Mission
Creek.
Build relationship with Grays Harbor
Noxious Weed Control to coordinate
knotweed surveys in East Fork Satsop
River.
Document knotweed infestations
along priority systems and track site
descriptions, population
characteristics, and landowner
information.
Bohemian knotweed growing along Mission Creek.
Identification of other noxious weed species encountered, such as butterfly bush, giant
hogweed, perennial pepper weed, spotted-jewelweed, policeman’s helmet, yellow archangel
and yellow-flag iris within the project areas.
WSDA Knotweed Accomplishments
Completed a two-month treatment
season from August 8th, 2024, to
October 9th, 2024.
Received 9 new “Permission(s) to
Enter Private Land and Waiver of
Liability.” Renewed 69 “Permission(s)
to Enter Private Land and Waiver of
Liability”.
Completed treatment on 39 parcels on
approximately 4.17 miles of river.
Surveyed a total of 10.09 river miles.
Visited multiple private properties to
provide information to residents
Small patch of knotweed along Finch creek. Treatments in Finch
Creek are working very well to reduce knotweed infestations.
about noxious weeds, weed laws, and request permission to survey for and treat knotweed.
During these site visits, staff identified other noxious weeds and provided information on
control.
This year had a heavy focus on permission renewal. We have successfully renewed 69
permissions along Finch, Sherwood/Anderson, Coulter, Mission and Stimson Creeks.
Landowners are excited to continue working with MCNWCB to control knotweed.
See Appendix 1 for summarized metric accomplishments.
5
Non-WSDA Knotweed Accomplishments
Completed knotweed treatments on 13 parcels
throughout Mason County.
See Appendix 2 for summarized
accomplishments.
Participated in Allyn Days, Master Gardener plant
sale, Shelton Farmers Market, Shelton Rock &
Mineral Show, and Oyster Fest. Events like these
provide an opportunity for staff to engage with
the local community and educate them about the
impacts of noxious riparian weeds such as
knotweed. In 2024 MCNWCB staff engaged with
over 700 members of the public at community
events.
Difficulties
Property owner contacts continue to require
considerable time and, in many cases, repeat visits or
MCNWCB staff injects large knotweed near Theler
Wetlands in Belfair, WA.
contacts are necessary to secure permissions. Every year there are changes in ownership along the
funded systems, and this can set knotweed control efforts back.
Gaining property owners’ permission along Little Mission and Mission Creek continues to be a
challenge. Due to lack of permissions on Little Mission Creek, we will be taking a break from
knotweed treatments to focus on landowner outreach in the area. This will help to build more
support and compliance with the project.
We have strong landowner support in areas of Mission Creek but lack permission to treat large
stretches of the river. Getting permission to treat the entire system has been a continued challenge.
In early 2025 we are going to have a strong emphasis on education and outreach directed towards
landowners who live along Mission Creek. This will be done through mailers, site visits and
presentations.
Through our surveys, we learned that Mission Creek has more knotweed infestations than
previously documented. We will continue treating knotweed for landowners who have signed
permission forms, survey new stretches of Mission Creek and contact landowners when new
infestations of knotweed are found on their property.
We are working with HCSEG to coordinate more thorough survey and treatment of Mission Creek.
Due to time and budget constraints, the Program did not complete all treatments in the Allyn and
North Bay. We did communicate with these landowners and renew permissions to treat knotweed
in the area. The Program will prioritize these areas in 2025 to assess knotweed stands and pursue
treatment options.
6
Conclusion
Since 2013, WSDA has provided stable,
dedicated funding, which supports MCNWCB
effort to control knotweed in Mason County.
Initial control measures took place along three
systems, North Bay/Allyn, Sherwood and
Finch Creeks. With continued funding,
MCNWCB has expanded project scope to
include additional creeks.
During the 2015-2016 biennium, treatment
efforts increased to four systems.
The Program continued work on North
Bay/Allyn, Sherwood and Finch Creek and
began survey and treatment on Coulter Creek.
During the 2017-2018 biennium the Program
doubled the number of systems to include
Stimson Creek, Little Mission Creek, Mission
Creek and Anderson Creek, a tributary of
Sherwood Creek.
From 2019-2022, the Program focused on
continuing our treatments within these
systems and increasing surveys for knotweed,
with special focus on Mission Creek.
In 2023, the Program again focused on increasing
permissions along Mission Creek, and two new
permissions allowed the Program to push
further downstream.
In 2024, the program continued to treat the Anderson/Sherwood system, Stimson, Coulter, Finch and
sections of Mission Creek. We’ve successfully renewed many permissions and acquired new permissions
along Sherwood and Mission creek which has helped to treat knotweed we couldn’t access previously. We
are going to focus on education and outreach directed towards the landowners of Mission and Little
Mission Creek to help increase awareness and support for knotweed control. This year, we completed
treatment on 39 parcels over approximately 4.17 miles of creeks in Mason County. We surveyed a total of
10.09 creek/river miles for knotweed.
MCNWCB staff treating knotweed on Sherwood/Anderson Creek.
7
Currently, 102 property owners, owning 150 parcels, are participating in this WSDA funded knotweed
control project. Knotweed was treated with non-WSDA funding for an additional 9 landowners, owning
13 parcels. Areas that have received five of more years of treatment have fewer infested acres of
knotweed and are requiring much less effort, herbicide and time. With the continued support of WSDA
knotweed grant funding, the Mason County Noxious Weed Control Board will continue to maintain and
expand its knotweed control efforts.
2025-2026 Recommendations include:
The Program will complete early season site visits 2025 to work at obtaining new permissions. This will
be focused on Finch, Coulter and Mission Creek. Given the Program’s repeated attempts to initiate
contact and receive permissions along Little Mission in the past, we will focus on an outreach campaign
to educate landowners on the impacts and recommended treatment of knotweed.
The Program will continue to collaborate with other entities involved in knotweed control in Mason
County. As all programs expand, it is imperative to communicate with one another about priority
systems and ensure a cohesive message is being sent to Mason County community members.
Additionally, this would prevent unintended overlap in treatments.
In 2024 the program worked with Grays Harbor Noxious Weed Control to survey for knotweed in the
East Fork Satsop River. We plan to collaborate further in the future.
We are currently in communication with the HCSEG to develop a cohesive approach to knotweed survey
and control in Mission Creek. Both HCSEG and MCNWCB are working in the Mission Creek area.
Communication and coordination with HCSEG are vital to implementing effective control in Mission Creek
Treatments along Stimson Creek have been incredibly successful, and very little knotweed remains.
Treating Stimson Creek after other streams have been treated will be the new approach to control as
knotweed in the area is scarce. We found a new patch of knotweed near the mouth of the creek. We will
contact the landowner in early 2025 to obtain permission to treat this knotweed.
8
Appendix 1 – Summary of 2024 WSDA Knotweed Accomplishments
WRIA &
System
14 14 & 15 15 15 16 22
Total Sherwood
-Anderson
Creek
North
Bay/
Allyn
Coulter
Creek
Mission
Creek
Stimson
Creek
Finch
Creek
East Fork
Satsop River
Acres
Permitted 61.16 13.77 91.24 2,693.75 1,857.32 88.38 3,510.48 8,316.1 permitted acres
Landowners
Permitted 23 12 11 23 11 20 2 102 landowners permitted
Landowners
Worked-on 12 1 3 4 3 10 0 33 landowners worked-on
Parcels
Permitted 26 15 14 33 15 32 15 150 permitted parcels
Parcels
Worked-on 15 1 5 4 3 11 0 39 parcels worked-on
New
Permissions 2 0 0 3 2 2 0 9 new permissions
Renewed
Permissions 11 8 11 12 3 23 1 69 renewed permissions
Solid Acres
of
Knotweed
Treated
0.282 0.011 0.042 0.022 NA 0.0226 NA 0.3796 solid acres
River Miles
Surveyed 1.8 0 0.76 2.14 1.82 1.07 2.5 10.09 river miles surveyed
River Miles
Treated 1.8 0 0.4 0.14 1.26 0.57 NA 4.17 river miles treated
9
Appendix 2 – Summary of 2024 WSDA Knotweed Treatment Dates
Date Pin NPDES? WRIA
Waterbody
Treated
WSDA
Permissions Species
9/10/2024 12219-50-***** Yes 14 Anderson Creek Yes Knotweed
9/10/2024 12219-50-***** Yes 14 Anderson Creek Yes Knotweed
9/10/2024 12219-50-***** Yes 14 Anderson Creek Yes Knotweed
9/10/2024 12219-50-***** Yes 14 Anderson Creek Yes Knotweed
10/9/2024 12219-50-***** Yes 14 Anderson Creek Yes Knotweed
9/24/2024 12209-31-***** yes 15 Coulter Creek Yes Knotweed
9/24/2024 12209-31-***** yes 15 Coulter Creek Yes Knotweed
9/24/2024 12209-24-***** yes 15 Coulter Creek Yes Knotweed
9/24/2024 12209-31-***** yes 15 Coulter Creek Yes Knotweed
9/10/2024 12220-50-***** Yes 14 Lake Anderson Yes Knotweed
9/10/2024 12220-50-***** Yes 14 Lake Anderson Yes Knotweed
10/9/2024 12229-22-***** Yes 14 Sherwood Creek Yes Knotweed
10/9/2024 12220-33-***** Yes 14 Sherwood Creek Yes Knotweed
10/9/2024 12229-22-***** Yes 14 Sherwood Creek Yes Knotweed
10/9/2024 12230-00-***** Yes 14 Sherwood Creek Yes Knotweed
10/9/2024 12230-10-***** Yes 14 Sherwood Creek Yes Knotweed
10/9/2024 12230-11-***** Yes 14 Sherwood Creek Yes Knotweed
10/9/2024 12229-22-***** Yes 14 Sherwood Creek Yes Knotweed
10/9/2024 12229-51-***** Yes 14 Sherwood Creek Yes Knotweed
10/9/2024 12220-33-***** Yes 14 Sherwood Creek Yes Knotweed
9/24/2024 12209-24-***** yes 15 Coulter Creek yes Knotweed
9/18/2024 22201-52-***** Yes 15 Hood Canal Yes Knotweed
9/30/2024 22336-13-***** Yes 15 Mission Creek Yes Knotweed
9/30/2024 22336-50-***** Yes 15 Mission Creek Yes Knotweed
9/30/2024 22336-50-***** Yes 15 Mission Creek Yes Knotweed
9/27/2024 22211-51-***** Yes 15 Stimson Creek Yes Knotweed
9/27/2024 22211-51-***** Yes 15 Stimson Creek Yes Knotweed
9/27/2024 22203-44-***** Yes 15 Stimson Creek Yes Knotweed
8/8/2024 42211-50-***** Yes 16 Finch Creek Yes Knotweed
8/8/2024 42211-50-***** Yes 16 Finch Creek Yes Knotweed
8/8/2024 42211-50-***** Yes 16 Finch Creek Yes Knotweed
9/23/2024 42211-41-***** Yes 16 Finch Creek Yes Knotweed
9/23/2024 42211-41-***** Yes 16 Finch Creek Yes Knotweed
9/23/2024 42212-50-***** Yes 16 Finch Creek Yes Knotweed
9/23/2024 42211-44-***** Yes 16 Finch Creek Yes Knotweed
9/23/2024 42211-41-***** Yes 16 Finch Creek Yes Knotweed
9/24/2024 12208-00-***** yes 15 Hood Canal yes Knotweed
9/23/2024 42212-50-***** Yes 16 Finch Creek Yes Knotweed
10
Appendix 3 – Summary of 2024 non-WSDA Knotweed Accomplishments
Terrestrial Total
9
landowners worked-on
13 parcels worked on
9
new permissions
4
renewed permission
0.0916 Solid Acres of Knotweed
Treated (Acres)
Date
Pin
NPDES?
WRIA
Waterbody
Treated
WSDA
Permissions
Species
8/21/2024 12332-50-***** No NA NA No Knotweed
8/21/2024 12332-50-***** No NA NA No Knotweed
9/10/2024 12220-00-***** No NA NA No Knotweed
9/11/2024 32024-54-***** No NA NA No Knotweed
9/12/2024 12332-50-***** No NA NA No Knotweed
9/12/2024 12332-50-***** No NA NA No Knotweed
9/12/2024 22334-00-***** No NA NA No Knotweed
9/13/2024 32019-24-***** No NA NA No Knotweed
9/23/2024 42212-50-***** No NA NA No Knotweed
9/23/2024 42211-00-***** No NA NA No Knotweed
9/23/2024 42212-50-***** No NA NA No Knotweed
10/3/2024 12232-40-***** Yes 14 Case Inlet No Knotweed
10/3/2024 12232-40-***** Yes 14 Case Inlet No Knotweed
11
Appendix 4 – Project Maps
Coulter Creek permitted areas
12
Finch Creek permitted areas
13
Mission Creek permitted areas
14
Sherwood/Anderson Creek and Allyn, WA. permitted areas
15
Stimson Creek permitted areas
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No. 8.3
From: Melissa Casey Ext: 404
Department: Public Health Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): 3/3/25, 4/7/25 Agenda Date(s): 4/15/25
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other
(This is the responsibility of the requesting Department)
Item:
FY25 Consolidated Homeless Grant Supplemental Funds Contract Amendments
Background/Executive Summary:
An RFQ to allocate unspent funds for Mason County’s Homeless Crisis Response System for Fiscal Year
2025 (July 1, 2024 through June 30, 2025) was released to current providers contracted with Mason
County through the Consolidated Homeless Grant (CHG) and/or Local Document Recording Fees.
Funding decisions were based on prioritization of eligible activities.
Budget Impact (amount, funding source, budget amendment, etc.):
No impact to general fund; $127,500 from Department of Commerce Consolidated Homeless Grant
Public Outreach:
Followed the RFP process and contracted with agencies for CHG funding
Requested Action:
Move contract amendments to 4/15 action agenda for approval
Attachment(s):
Crossroads Housing FY24-25 CHG.2163.TST Amendment #7
Shelton Family Center FY24-25 CHG.2163 Amendment #5
1
Contract Between
Mason County
and
Crossroads Housing
Professional Services Contract #CH FY24-25 CHG.2163.TST (MC Contract #23-037)
Amendment #7
IT IS MUTUALLY AGREED THEREFORE: That the Original Contract is hereby amended as follows:
1. PURPOSE: Provide additional funding to support additional rent for the CHG Eviction Prevention
Program to serve at least 15 households.
2. FUND SOURCE: Consolidated Homeless Grant
3. AMENDMENT TERM: April 1, 2025 through June 30, 2025
4. TOTAL ADDITIONAL AWARD: $70,000
New Budget Category Starting Budget Amended Amount Total New Budget
FY 2025 Supplemental Funds – EP
Rent $0 $70,000 $70,000
5. SCOPE OF WORK:
• Households must be connected to the Dispute Resolution Center before rent is paid to attempt
conciliation and reconciliation to prevent evictions.
• Crossroads Housing will enhance relationships with the courts to reduce the number of unlawful
detainer cases.
ALL OTHER TERMS AND CONDITIONS of the original Contract and any subsequent amendments hereto
remain in full force and effect.
IN WITNESS WHEREOF, the undersigned has affixed his/her signature in execution thereof on the ______day
of , 2025.
CONTRACTOR MASON COUNTY
__________________________________ _________________________________________
Tanya Frazier Sharon Trask, Chair
Executive Director Mason County Board of County Commissioners
1
Contract Between
Mason County
and
Shelton Family Center
Professional Services Contract #SFC FY24-25 CHG.2163 (MC Contract #23-039)
Amendment #5
IT IS MUTUALLY AGREED THEREFORE: That the Original Contract is hereby amended as follows:
1. PURPOSE: Provide additional funding to support additional rent for the CHG Eviction Prevention
Program to serve 15 households and to support current shelter housing needs.
2. FUND SOURCE: Consolidated Homeless Grant
3. AMENDMENT TERM: April 1, 2025 through June 30, 2025
4. TOTAL ADDITIONAL AWARD: $57,500
New Budget Category Starting Budget Amended Amount Total New Budget
FY 2025 Supplemental Funds $0 $57,500 $57,500
Budget Breakdown:
FY25 Supplemental Funds Support for EP Rent $45,000
FY25 Supplemental Funds Support for EP Operations $5,000
FY25 Supplemental Funds Support for Facility Support $7,500
Facility Support Items Amount
Queen bed X 2 $1,000
Queen bed Frame X 2 $1,000
Twin Bed Replacement x 6 $1,500
Twin Bed Frame replacement x 6 $750
Supplies to replace $3,250
Supplies include kitchen equipment (dishes, cookware) and cleaning supplies (brooms, mops,
garbage cans).
ALL OTHER TERMS AND CONDITIONS of the original Contract and any subsequent amendments hereto
remain in full force and effect.
IN WITNESS WHEREOF, the undersigned has affixed his/her signature in execution thereof on the ______day
of , 2025.
CONTRACTOR MASON COUNTY
__________________________________ _________________________________________
Susan Kirchoff Sharon Trask, Chair
Executive Director Mason County Board of County Commissioners
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No. 8.4
From: David Windom Ext: 260
Department: Public Health Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): April 7, 2025 Agenda Date(s): April 15, 2025
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other
(This is the responsibility of the requesting Department)
Item:
Lease Renewal for 2300 Kati Court, Shelton
Background/Executive Summary:
Mason County Public Health and Human Services would like to extend its lease with Mason Health for
the building at 2300 Kati Court for the next year until April 30, 2026, and an additional year ending April
30, 2027. We greatly appreciate the opportunity to continue a great partnership.
Budget Impact (amount, funding source, budget amendment, etc.):
None
Public Outreach:
N/A
Requested Action:
Approval for the Public Health and Human Services Director to send a request to extend its lease with
Mason Health at 2300 Kati Court, Shelton for an additional two years ending April 30, 2027.
Attachment(s):
Letter
Public Health
(Community Health/ Environmental Health)
415 N. 6th Street – Shelton, WA 98584
Shelton: 360-427-9670, Ext. 400
Belfair: 360-275-4467, Ext. 400
Elma: 360-482-5269, Ext. 400
April 2, 2025
Eric C. Moll | Chief Executive Officer
901 Mountain View Dr
Shelton, WA 98584
Hello Eric,
Mason County Public Health and Human Services would like to extend its lease with Mason Health for
the building at 2300 Kati Court for the next year until April 30, 2026, and an additional year ending April
30, 2027.
Signed,
David Windom, MSHS
Director
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No. 8.5
From: Marissa Watson Ext: 367
Department: Community Development Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): April 7, 2025 Agenda Date(s): April 15, 2025
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other
(This is the responsibility of the requesting Department)
Item:
2025 Mason County Comprehensive Plan – Periodic Update Grant Contract Amendment
Background/Executive Summary:
Mason County is the recipient of a periodic update grant for the update of the Mason County
Comprehensive Plan, this grant is administered through the Department of Commerce. The BOCC
previously provided their approval of the grant contract and now that contract requires amendment. There
is no change in the amount of the grant or contract end date. The only changes are to the distribution
amounts per deliverable and updates to the deliverables as drafts and not final documents. The final draft
of the Comprehensive plan will be due December 31, 2025.
A DocuSign version of the grant was distributed to the chair for signature, signature was also obtained
from the appropriate Commerce signatory as well.
Budget Impact (amount, funding source, budget amendment, etc.):
N/A
Public Outreach:
N/A
Requested Action:
Approval for the Chair to sign the 2025 Mason County Comprehensive Plan – Periodic Update Grant
contract amendment.
Attachment(s):
Amendment
Amendment
Contract Number: 24-63335-030
Amendment: 1
Local Government Division
Growth Management Services
GMA Periodic Update Grant (PUG)
1. Contractor 2. Contractor Doing Business As (optional)
Mason County
Community Development Department
615 W. Alder Street
Shelton, WA 98584
N/A
3. Contractor Representative (only if updated) 4. COMMERCE Representative (only if updated)
Marrisa Watson (Senior Planner) and Kell Rowen
(Director)
(360) 427.9670 ext. 367
mwatson@masoncountywa.gov (project manager)
krowen@masoncountywa.gov
Ted Vanegas
Senior Planner
(360) 280-0320
ted.vanegas@commerce.wa.gov
PO Box 42525
1011 Plum St SE
Olympia, WA 98504-
2525
5. Original Contract Amount
(and any previous
amendments)
6. Amendment Amount 7. New Contract Amount
$350,000 No Change $350,000
8. Amendment Funding Source 9. Amendment Start Date 10. Amendment End
Date
Federal: ☐ State: ☒ Other:☐ N/A: ☐ Date of Execution June 30, 2025
11. Federal Funds (as applicable):
N/A
Federal Agency:
N/A
ALN:
N/A
12. Amendment Purpose:
The purpose of this amendment is to modify the scope of work and redistribute funds among deliverables with no
change to the overall budget.
COMMERCE, defined as the Department of Commerce, and the Contractor, as defined above, acknowledge and
accept the terms of this Contract As Amended and attachments and have executed this Contract Amendment on the
date below to start as of the date and year referenced above. The rights and obligations of both parties to this Contract
As Amended are governed by this Contract Amendment and the following other documents incorporated by reference:
Contractor Terms and Conditions including Attachment “A-1” – Scope of Work and Budget. A copy of this Contract
Amendment shall be attached to and made a part of the original Contract between COMMERCE and the Contractor.
Any reference in the original Contract to the “Contract” shall mean the “Contract as Amended”.
FOR CONTRACTOR FOR COMMERCE
Sharon Trask, Chair
Mason County Board of Commissioners
Date
Mark K. Barkley, Assistant Director
Local Government Division
Date
APPROVED AS TO FORM ONLY
Sandra Adix
Assistant Attorney General
3/20/2014
Date
Docusign Envelope ID: 2AEA7506-75D7-46B0-A3EE-88DD6A26DAC8
3/31/2025 | 6:57 AM PDT 3/31/2025 | 9:26 AM PDT
Amendment
2
This Contract is amended as follows:
Attachment A Scope of Work is hereby replaced in its entirety by Attachment A-1 Scope of
Work and Budget:
ALL OTHER TERMS AND CONDITIONS OF THIS CONTRACT REMAIN IN FULL FORCE
AND EFFECT.
Docusign Envelope ID: 2AEA7506-75D7-46B0-A3EE-88DD6A26DAC8
Amendment
3
Attachment A-1 Scope of Work and Budget
Task/Work Item SFY 2024
Funds
SFY 2025
Funds
Deliverable
Phase 1: Project Management.
Ongoing phase throughout the
life of the project starting with a
Kick off meeting with consultant
to update scope of work and
milestone schedule in order to
finalize Periodic Update work
plan in conjunction with Project
Management Plan.
Anticipated completion date:
June 30,2025
$7,426 $7,297 (1) Periodic Update
Work Plan
(2) Progress tracker,
work plan, and
timeline
Phase 2: Public Engagement.
Engagement activities
throughout life of project, but
early work item is the
preparation of a public
participation plan that identifies
public engagement activities,
project calendar, and project
responsibilities. Engagement
activities may include, but are
not limited to, the following:
orientation interviews, website
and social media postings,
planning advisory committee
vetting, storefront studio pop
ups, public workshops,
questionnaires,
interdepartmental and
interagency coordination
meetings, etc.
Anticipated completion date:
June 30, 2025
$16,392 $10,674 (1) Public Participation
Plan
(2) Draft Public
Engagement
Summary Report
Phase 3: Current Context and
Needs.
$34,610 $17,500 (1) Comprehensive
Plan Checklist
Docusign Envelope ID: 2AEA7506-75D7-46B0-A3EE-88DD6A26DAC8
Amendment
4
The consultant and County will
be preparing updated
demographic information,
compiling GIS data, reviewing
the existing Comprehensive Plan
and any other relevant plans,
establishing growth projections
and land use needs analysis,
and incorporating the
community’s vision in order to
prepare thorough GMA
checklists and Comprehensive
Plan Update recommendations.
Anticipated completion date:
June 30, 2025
(2) Growth Projections
& Land Use Needs
Analysis Memo
or
(3) COM Status Report
on Comprehensive
Plan Update
Recommendations
Phase 4: Scenarios and Plans.
The County and consultant will
work together to develop at least
two alternative land use
scenarios, addressing land use
and policy changes. The County
and consultant will work closely
with the city of Shelton to
establish a preferred growth
alternative which will inform
Countywide Planning Policies.
This work plus all work
accomplished in previous
phases will dictate a draft
Countywide Planning policies,
Comprehensive plan, subarea
plans, and critical areas
ordinance.
Anticipated completion date:
June 30, 2025
$67,033 $40,087 (1) Draft
Comprehensive
Plan with Maps
(2) Draft Allyn Subarea
Plan with map(s)
(3) Updated
Countywide
Planning Policies
(4) COM Status Report
Phase 4A: Housing. The County
and consultant will prepare a
draft Housing Element.
Anticipated completion date:
June 30, 2025
$26,409 $28,241 (1) Draft Housing
Element
Docusign Envelope ID: 2AEA7506-75D7-46B0-A3EE-88DD6A26DAC8
Amendment
5
Phase 5: Environmental Review
and Final Adoption.
The SEPA EIS scoping and draft
process will run through the
previous two phases as well.
Workshops and comment
periods will be integrated in
order to prepare a DEIS & FEIS
and support the final draft Mason
County Comprehensive Plan
Anticipated completion date:
June 30, 2025
$23,130 $71,124 (1) Preliminary Draft
EIS
(2) COM status report
Total Budget
$175,000 $174,923
Control Number
(Total Grant Available)
$175,000 $175,000
Docusign Envelope ID: 2AEA7506-75D7-46B0-A3EE-88DD6A26DAC8
Docusign Envelope ID: 2AEA7506-75D7-46B0-A3EE-88DD6A26DAC8
3/31/2025 | 9:26 AM PDT
Certificate Of Completion
Envelope Id: 2AEA7506-75D7-46B0-A3EE-88DD6A26DAC8 Status: Completed
Subject: Complete with Docusign: Mason Co PUG 24-63335-030 Amendment 1.pdf
Division:
Local Government
Program: PUG
ContractNumber: 24-63335-030
DocumentType:
Contract Amendment
Source Envelope:
Document Pages: 6 Signatures: 2 Envelope Originator:
Certificate Pages: 5 Initials: 1 Ashley Dofner
AutoNav: Enabled
EnvelopeId Stamping: Enabled
Time Zone: (UTC-08:00) Pacific Time (US & Canada)
1011 Plum Street SE
MS 42525
Olympia, WA 98504-2525
ashley.dofner@commerce.wa.gov
IP Address: 198.238.29.33
Record Tracking
Status: Original
3/27/2025 2:15:09 PM
Holder: Ashley Dofner
ashley.dofner@commerce.wa.gov
Location: DocuSign
Security Appliance Status: Connected Pool: StateLocal
Storage Appliance Status: Connected Pool: Washington State Department of Commerce Location: Docusign
Signer Events Signature Timestamp
Sharon Trask
STrask@masoncountywa.gov
Commissioner
Security Level: Email, Account Authentication
(None)Signature Adoption: Pre-selected Style
Using IP Address: 216.235.103.241
Sent: 3/27/2025 2:17:34 PM
Viewed: 3/31/2025 6:57:20 AM
Signed: 3/31/2025 6:57:33 AM
Electronic Record and Signature Disclosure:
Accepted: 3/31/2025 6:57:20 AM
ID: a162a2ca-eacb-4605-b4d8-eade69c8b973
Tony Hanson
tony.hanson@commerce.wa.gov
Washington State Department of Commerce
Security Level: Email, Account Authentication
(None)Signature Adoption: Pre-selected Style
Using IP Address: 147.55.149.238
Sent: 3/31/2025 6:57:35 AM
Viewed: 3/31/2025 9:26:19 AM
Signed: 3/31/2025 9:26:32 AM
Electronic Record and Signature Disclosure:
Not Offered via Docusign
Tony Hanson
tony.hanson@commerce.wa.gov
Washington State Department of Commerce
Delegate Of: Mark K. Barkley
mark.barkley@commerce.wa.gov
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 147.55.149.238
Sent: 3/31/2025 9:26:33 AM
Viewed: 3/31/2025 9:26:50 AM
Signed: 3/31/2025 9:26:54 AM
Electronic Record and Signature Disclosure:
Not Offered via Docusign
In Person Signer Events Signature Timestamp
Editor Delivery Events Status Timestamp
Agent Delivery Events Status Timestamp
Intermediary Delivery Events Status Timestamp
Certified Delivery Events Status Timestamp
Carbon Copy Events Status Timestamp
Marissa Watson
MWatson@masoncountywa.gov
Security Level: Email, Account Authentication
(None)
Sent: 3/27/2025 2:17:34 PM
Viewed: 3/27/2025 2:32:45 PM
Electronic Record and Signature Disclosure:
Not Offered via Docusign
Witness Events Signature Timestamp
Notary Events Signature Timestamp
Envelope Summary Events Status Timestamps
Envelope Sent Hashed/Encrypted 3/27/2025 2:17:34 PM
Certified Delivered Security Checked 3/31/2025 9:26:50 AM
Signing Complete Security Checked 3/31/2025 9:26:54 AM
Completed Security Checked 3/31/2025 9:26:54 AM
Payment Events Status Timestamps
Electronic Record and Signature Disclosure
ELECTRONIC RECORD AND SIGNATURE DISCLOSURE
From time to time, Washington State Department of Commerce (we, us or Company) may be
required by law to provide to you certain written notices or disclosures. Described below are the
terms and conditions for providing to you such notices and disclosures electronically through the
DocuSign system. Please read the information below carefully and thoroughly, and if you can
access this information electronically to your satisfaction and agree to this Electronic Record and
Signature Disclosure (ERSD), please confirm your agreement by selecting the check-box next to
‘I agree to use electronic records and signatures’ before clicking ‘CONTINUE’ within the
DocuSign system.
Getting paper copies
At any time, you may request from us a paper copy of any record provided or made available
electronically to you by us. You will have the ability to download and print documents we send
to you through the DocuSign system during and immediately after the signing session and, if you
elect to create a DocuSign account, you may access the documents for a limited period of time
(usually 30 days) after such documents are first sent to you. After such time, if you wish for us to
send you paper copies of any such documents from our office to you, you will be charged a
$0.15 per-page fee. You may request delivery of such paper copies from us by following the
procedure described below.
Withdrawing your consent
If you decide to receive notices and disclosures from us electronically, you may at any time
change your mind and tell us that thereafter you want to receive required notices and disclosures
only in paper format. How you must inform us of your decision to receive future notices and
disclosure in paper format and withdraw your consent to receive notices and disclosures
electronically is described below.
Consequences of changing your mind
If you elect to receive required notices and disclosures only in paper format, it will slow the
speed at which we can complete certain steps in transactions with you and delivering services to
you because we will need first to send the required notices or disclosures to you in paper format,
and then wait until we receive back from you your acknowledgment of your receipt of such
paper notices or disclosures. Further, you will no longer be able to use the DocuSign system to
receive required notices and consents electronically from us or to sign electronically documents
from us.
All notices and disclosures will be sent to you electronically
Electronic Record and Signature Disclosure created on: 8/11/2020 4:44:12 PM
Parties agreed to: Sharon Trask
Unless you tell us otherwise in accordance with the procedures described herein, we will provide
electronically to you through the DocuSign system all required notices, disclosures,
authorizations, acknowledgements, and other documents that are required to be provided or made
available to you during the course of our relationship with you. To reduce the chance of you
inadvertently not receiving any notice or disclosure, we prefer to provide all of the required
notices and disclosures to you by the same method and to the same address that you have given
us. Thus, you can receive all the disclosures and notices electronically or in paper format through
the paper mail delivery system. If you do not agree with this process, please let us know as
described below. Please also see the paragraph immediately above that describes the
consequences of your electing not to receive delivery of the notices and disclosures
electronically from us.
How to contact Washington State Department of Commerce:
You may contact us to let us know of your changes as to how we may contact you electronically,
to request paper copies of certain information from us, and to withdraw your prior consent to
receive notices and disclosures electronically as follows:
To contact us by email send messages to: docusign@commerce.wa.gov
To advise Washington State Department of Commerce of your new email address
To let us know of a change in your email address where we should send notices and disclosures
electronically to you, you must send an email message to us at docusign@commerce.wa.gov and
in the body of such request you must state: your previous email address, your new email
address. We do not require any other information from you to change your email address.
If you created a DocuSign account, you may update it with your new email address through your
account preferences.
To request paper copies from Washington State Department of Commerce
To request delivery from us of paper copies of the notices and disclosures previously provided
by us to you electronically, you must send us an email to docusign@commerce.wa.gov and in
the body of such request you must state your email address, full name, mailing address, and
telephone number. We will bill you for any fees at that time, if any.
To withdraw your consent with Washington State Department of Commerce
To inform us that you no longer wish to receive future notices and disclosures in electronic
format you may:
i. decline to sign a document from within your signing session, and on the subsequent page,
select the check-box indicating you wish to withdraw your consent, or you may;
ii. send us an email to docusign@commerce.wa.gov and in the body of such request you must
state your email, full name, mailing address, and telephone number. We do not need any other
information from you to withdraw consent.. The consequences of your withdrawing consent for
online documents will be that transactions may take a longer time to process..
Required hardware and software
The minimum system requirements for using the DocuSign system may change over time. The
current system requirements are found here: https://support.docusign.com/guides/signer-guide-
signing-system-requirements.
Acknowledging your access and consent to receive and sign documents electronically
To confirm to us that you can access this information electronically, which will be similar to
other electronic notices and disclosures that we will provide to you, please confirm that you have
read this ERSD, and (i) that you are able to print on paper or electronically save this ERSD for
your future reference and access; or (ii) that you are able to email this ERSD to an email address
where you will be able to print on paper or save it for your future reference and access. Further,
if you consent to receiving notices and disclosures exclusively in electronic format as described
herein, then select the check-box next to ‘I agree to use electronic records and signatures’ before
clicking ‘CONTINUE’ within the DocuSign system.
By selecting the check-box next to ‘I agree to use electronic records and signatures’, you confirm
that:
You can access and read this Electronic Record and Signature Disclosure; and
You can print on paper this Electronic Record and Signature Disclosure, or save or send
this Electronic Record and Disclosure to a location where you can print it, for future
reference and access; and
Until or unless you notify Washington State Department of Commerce as described
above, you consent to receive exclusively through electronic means all notices,
disclosures, authorizations, acknowledgements, and other documents that are required to
be provided or made available to you by Washington State Department of Commerce
during the course of your relationship with Washington State Department of Commerce.
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No. 8.6
From: John Taylor Ext: 806
Department: Emergency Management Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): April 7, 2025 Agenda Date(s): April 15, 2025
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other
(This is the responsibility of the requesting Department)
Item:
Mason County Compensation Board In-Person Meeting Policy
Background/Executive Summary:
The purpose of this policy is to establish guidelines for the Mason County Compensation Board to
conduct meetings in-person, in accordance with Washington State laws, including the Open Public
Meetings Act (OPMA) and RCW 38.52.210.
This policy is enacted under the authority of the Mason County Board of County Commissioners (BOCC)
and aligns with state regulations governing public meetings and emergency management compensation
claims.
Budget Impact (amount, funding source, budget amendment, etc.):
N/A
Public Outreach:
N/A
Requested Action:
Approval of the Mason County Compensation Board In-Person Meeting Policy
Attachment(s):
Policy
Resolution No.
Resolution Establishing the Mason County Compensation Board Policy in Compliance
with the Revised Code of Washington (RCW) 38.52.210
WHEREAS, the purpose of this policy is to establish guidelines for the Mason County
Compensation Board to conduct meetings in accordance with Washington State laws, including the Open
Public Meetings Act (OPMA) and RCW 38.52.210; and,
WHEREAS, this policy shall apply to all Compensation Board members, County staff, and
members of the public who wish to attend and participate in the Mason County Compensation Board
meetings; and,
NOW, THEREFORE, BE IT RESOLVED, that the Board of County Commissioners of Mason
County hereby adopt the Mason County Compensation Board Policy (Attachment A).
DATED this 15th day of April, 2025.
ATTEST:
________________________________
McKenzie Smith, Clerk of the Board
APPROVED AS TO FORM:
________________________________
Tim Whitehead, Chief Deputy Prosecuting
Attorney
BOARD OF COUNTY COMMISSIONERS
MASON COUNTY, WASHINGTON
___________________________________
Sharon Trask, Chair
___________________________________
Pat Tarzwell, Vice-Chair
___________________________________
Randy Neatherlin, Commissioner
March 25, 2025, 1 | P a g e
MASON COUNTY COMPENSATION BOARD
IN-PERSON MEETING POLICY
MEETING REQUIREMENTS
I. Purpose
The purpose of this policy is to establish guidelines for the Mason County Compensation Board
to conduct meetings in-person, in accordance with Washington State laws, including the Open
Public Meetings Act (OPMA) and RCW 38.52.210.
II. Scope
This policy applies to all Compensation Board members, county staff, and members of the public
who wish to attend and participate in in-person meetings.
III. Authority
This policy is enacted under the authority of the Mason County Board of County Commissioners
(BOCC) and aligns with state regulations governing public meetings and emergency
management compensation claims.
IV. Meeting Format
1. The Compensation Board shall consist of: A County Commissioner serving as the Chair;
the County Director of Emergency Management; Director of Emergency Services; the
Prosecuting attorney, and the County Auditor serving as the secretary.
2. The Compensation Board conducts meetings in-person with the time and location
published on the Mason County Emergency Management website.
3. In the event a board needs to convene during a disaster activation, and physical location
is not available, an in-person meeting can be conducted, at the direction of the County
Administrator.
V. Public Notification & Access
1. Meeting notices must be published in accordance with OPMA, providing details on the
date, time, and method of access at least 24 hours in advance.
2. A public link or call-in number shall be provided in the meeting notice to ensure open
access.
3. The meeting platform must allow for public observation and participation as required by
law.
VI. Voting & Decision-Making
1. All members participating virtually shall be considered present and counted toward
quorum requirements.
2. Voting shall be conducted via roll call to ensure accuracy and transparency.
3. The Chair shall ensure that all members have the opportunity to speak and be heard
before a vote is taken.
March 25, 2025, 2 | P a g e
VII. Technical Requirements & Troubleshooting
1. Compensation Board members must use county-approved devices and internet
connections to ensure security and functionality.
2. If technical difficulties occur that prevent quorum or public participation, the meeting
must be adjourned and rescheduled.
3. County IT support will be available to assist with in-person meeting issues as needed.
OPERATIONAL REQUIREMENTS
I. Recordkeeping & Compliance
1. In-person meetings shall be recorded and retained in compliance with public record laws.
2. Meeting minutes shall be taken and published in accordance with the standard
procedures.
3. The Board shall review this policy annually to ensure compliance with any legislative
changes.
II. Claims
Injuries / Immediate Treatment
1. (1) The injured person shall have been a registered emergency worker, activated by an
authorized official for an authorized activity under the provisions of chapter 38.52 RCW, and
shall have reported to or been in the process of reporting to the authorized on-scene official.
(2) The emergency management division shall provide forms for personal injury claims
(Form EMD-084, medical expenses claim), parts of which must be completed by the local
emergency management agency, the claimant, and the attending physician. This form shall be
submitted with documentation to the local emergency management agency.
(3) For missions occurring outside an injured person's jurisdiction of residence, the
claimant may file the claim with the local agency in the jurisdiction of residence, provided that
the local emergency management agency director in the injured person's jurisdiction of residence
coordinates the claim with the local emergency management director in the jurisdiction where
the mission occurred.
(4) In the event of injury to an emergency worker, the agency responsible for the on-
scene authorized official shall be notified as soon as possible.
(5) The on-scene authorized official shall advise the local emergency management
agency director of any injuries, as soon as possible, and shall provide appropriate and timely
documentation. The local emergency management agency director shall notify the emergency
management division of any injuries as soon as possible. The emergency management division
shall assist the local emergency management agency director in processing claims.
March 25, 2025, 3 | P a g e
(6) Labor and industries workers' compensation forms shall not be used, nor shall
medical expense claims be submitted to the department of labor and industries for a claim made
pursuant to chapter 38.52 RCW.
(7) Documentation shall include any reports, mission logs, ambulance and hospital bills,
receipts, medical reports, or other information helpful in describing the extent of the injury, the
circumstances under which the injury occurred, and the costs that were incurred as a result of the
injury.
(8) The injury, disability, or death shall not have been caused by the willful misconduct,
gross negligence, or bad faith of the claimant.
(9) Compensation for injury, disability, death, and related claims shall be adjusted and
paid in accordance with department of labor and industries workers' compensation schedules.
(10) For claims in excess of the amount set by RCW 38.52.220, a compensation board
shall convene to review the claim under RCW 38.52.210, 38.52.220, 38.52.230, 38.52.240,
and 38.52.250.
(a) The local emergency management agency shall notify the emergency management
division of any pending claim in excess of the amount set by statute.
(b) The claimant shall be notified of date, time, and place of the compensation board
hearing by the local emergency management agency director by personal service or registered
mail.
(c) The compensation board established under chapter 38.52 RCW may request that the
claimant appear before the board.
(d) The local emergency management agency director shall transmit the findings and
recommendations of the compensation board to the emergency management division for
disposition.
(11) In accordance with RCW 51.28.050, no claim for injury shall be valid unless filed
within one year after the day upon which the injury occurred or the rights of dependents or
beneficiaries accrued except as provided in RCW 51.28.055.
2. In the case(s) that the EW is not able to pay for the treatment in advance, Emergency
Management Department form EMD-084 is completed, taken to their appointment with the
physician to complete and provide an invoice for the costs (≤ $2,000) is submitted to the
local Emergency Management administrator for processing.
3. All claims will have the supporting document before being processed:
(1) EMD-084
(2) ICS-213 (Statement of Incident, completed by the Injured Worker and processed
through Incident Command.
(3) ICS-213 (Statement of Incident, Completed by the Injured Workers Supervisor
during the activation.
(4) ICS-214 Logging in the incident and the actions taken.
(5) Activation Sign-in and Sign-out Log
Claims for Property Damage
In Washington State, the process for filing property damage claims varies depending on the
March 25, 2025, 4 | P a g e
responsible party and the nature of the damage. The following guidelines should be
followed:
1. Filing a Claim Against a Government Entity:
o Determine the appropriate jurisdiction for the claim (state, county, or city
government).
o Obtain and complete the relevant claim form from the entity responsible.
o Submit the completed form through the entity’s designated submission method
(e.g., online, mail, or in-person).
o Three formal estimates are required
2. Filing a Claim with an Insurance Company:
o Review your insurance policy to understand coverage details and requirements.
o Document the damage with photographs and receipts.
o Contact your insurance provider and follow their claim process.
3. Filing a Claim Against Another Individual or Business:
o Gather evidence such as photographs, witness statements, and receipts.
o Communicate with the party responsible to seek a resolution.
o If necessary, consider filing a civil claim in the appropriate court.
4. All claims will have the supporting document before being processed:
(1) EMD-086
(2) ICS-213 (Statement of Incident, completed by the Emergency Worker and
processed through Incident Command.
(3) ICS-213 (Statement of Incident, Completed by the Emergency Worker
Supervisor during the activation.
(4) ICS-214 Logging in the incident and the actions taken.
(5) Activation Sign-in and Sign-out Log
Key considerations for all claims include timely reporting, accuracy in providing details, and
maintaining proper documentation to support the claim. To receive Emergency Worker Program
claim payments, individual emergency workers and volunteer organizations (501(c)(3)) must
register as payees with the State of Washington.
III. Appeals Process
If a claim is denied or a claimant disagrees with the Compensation Board’s decision, they may
appeal using the following process:
1. The claimant must submit a written appeal within 30 days of receiving the decision. The
appeal should detail the reasons for disagreement and include any supporting
documentation.
2. The appeal must be submitted using an ICS-213 General Message Form and addressed
to the Incident Commander, who must approve and endorse the appeal using an ICS-213.
3. If the appeal is due to a lack of documentation, the claimant must fully explain any
missing records, invoices, or evidence supporting their claim.
4. The Incident Commander will review the appeal and may request additional information
from the Compensation Board or the claimant as necessary.
March 25, 2025, 5 | P a g e
5. The Incident Commander will provide a formal written decision on the appeal within 15
business days of receipt.
6. If further review is necessary, the appeal may be forwarded to the Mason County Board
of County Commissioners for final determination. If a claim is denied or a claimant
disagrees with the Compensation Board’s decision, they may appeal using the following
process:
7. The claimant must submit a written appeal within 30 days of receiving the decision. The
appeal should detail the reasons for disagreement and include any supporting
documentation.
8. The appeal must be submitted using an ICS-213 General Message Form and addressed
to the Incident Commander.
9. The Incident Commander will review the appeal and may request additional information
from the Compensation Board or the claimant as necessary.
10. The Incident Commander will provide a formal written decision on the appeal within 15
business days of receipt.
11. If further review is necessary, the appeal may be forwarded to the Mason County Board
of County Commissioners for a final determination.
IV. Effective Date
This policy shall take effect immediately upon approval by the Mason County Board of County
Commissioners and the Compensation Board.
Approved by:
Chair, Mason County Compensation Board
Date: _________________
Mason County Board of County Commissioners
Date: _________________
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No. 8.7
From Richard Dickinson, PW Deputy Director
Utilities and Waste Management Ext: 273
Department: Public Works Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): April 7, 2025 Agenda Date(s): April 15, 2025
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other
(This is the responsibility of the requesting Department)
Item: Delegation of Signature Authority for Required Ecology Submittals
Background/Executive Summary:
The Washington State Department of Ecology (DOE) requires submittal of reports or documents
for permitted wastewater facilities using Ecology’s WQWebPortal with an electronic signature.
The Board previously delegated signature authority to Richard Dickinson, Deputy Director of
Utilities and Waste Management and Loretta Swanson, Director of Public Works.
Public Works would like to add Ralph Scott, Water and Wastewater Manager, as a signature
authority for the DOE reports and documents for County permitted wastewater facilities. This
authorization applies to the submittal of Biosolids Reports, Discharge Monitoring Reports
(DMRs), Notice of Intent, and Certificates of No Exposure for Rustlewood Wastewater
Treatment Plant, North Bay/Case Inlet Water Reclamation Facility, and Belfair Wastewater and
Water Reclamation Facility.
Budget Impact:
N/A
Public Outreach:
N/A
Requested Action:
Request the Board delegate signature authority to Ralph Scott, Water and Wastewater Manager,
to submit reports or documents for County permitted wastewater facilities.
Attachments:
1.Electronic Signature Forms
2.DOE Letters
April 15, 2025
Department of Ecology
Southwest Regional Office
Attn: Ms. Emily Kijowski
P.O. Box 47775
Olympia, WA 98504-7775
RE: Biosolids General Permit (BSGP), Permit No. BA0038075
Rustlewood Wastewater Treatment Plant
Dear Ms. Kijowski,
This letter is to grant authorization to Ralph Scott, Water/Wastewater Manager, to sign the
reports, Notices Of Intents and all other reports and correspondence as may be required by the
Department of Ecology as per our BSGP permit as described below. Any person signing
documents related to BSGP Permit No. BA0038075 agrees to the following statement:
“I certify under penalty of law, that this document and all attachments were prepared
under my direction or supervision in accordance with a system designed to assure that qualified
personnel properly gathered and evaluated the information submitted. Based on my inquiry of
the person or persons who manage the system or those persons directly responsible for
gathering information, the information is, to the best of my knowledge and belief, true,
accurate, and complete. I am aware that there are significant penalties for submitting false
information, including the possibility of fine and imprisonment.”
Sincerely,
Sharon Trask, Mason County Commissioner, District 3, Chair Date
Pat Tarzwell, Mason County Commissioner, District 2, Vice Chair Date
Randy Neatherlin, Mason County Commissioner, District 1 Date
April 15, 2025
Department of Ecology
Southwest Regional Office
Attn: Ms. Emily Kijowski
P.O. Box 47775
Olympia, WA 98504-7775
RE: Biosolids General Permit (BSGP), Permit No. ST6224
Belfair Water Reclamation Facility (WRF)
Dear Ms. Kijowski,
This letter is to grant authorization to Ralph Scott, Water/Wastewater Manager, to sign the
reports, Notices Of Intents and all other reports and correspondence as may be required by the
Department of Ecology as per our BSGP permit as described below. Any person signing
documents related to BSGP Permit No. ST6224 agrees to the following statement:
“I certify under penalty of law, that this document and all attachments were prepared
under my direction or supervision in accordance with a system designed to assure that qualified
personnel properly gathered and evaluated the information submitted. Based on my inquiry of
the person or persons who manage the system or those persons directly responsible for
gathering information, the information is, to the best of my knowledge and belief, true,
accurate, and complete. I am aware that there are significant penalties for submitting false
information, including the possibility of fine and imprisonment.”
Sincerely,
Sharon Trask, Mason County Commissioner, District 3, Chair Date
Pat Tarzwell, Mason County Commissioner, District 1, Vice Chair Date
Randy Neatherlin, Mason County Commissioner, District 1 Date
April 15, 2025
Department of Ecology
Southwest Regional Office
Attn: Ms. Emily Kijowski
P.O. Box 47775
Olympia, WA 98504-7775
RE: Biosolids General Permit (BSGP), Permit No. ST6039
NBCI Water Reclamation Facility (WRF)
Dear Ms. Kijowski,
This letter is to grant authorization to Ralph Scott, Water/Wastewater Manager, to sign the
reports, Notices Of Intents and all other reports and correspondence as may be required by the
Department of Ecology as per our BSGP permit as described below. Any person signing
documents related to BSGP Permit No. ST6039 agrees to the following statement:
“I certify under penalty of law, that this document and all attachments were prepared
under my direction or supervision in accordance with a system designed to assure that qualified
personnel properly gathered and evaluated the information submitted. Based on my inquiry of
the person or persons who manage the system or those persons directly responsible for
gathering information, the information is, to the best of my knowledge and belief, true,
accurate, and complete. I am aware that there are significant penalties for submitting false
information, including the possibility of fine and imprisonment.”
Sincerely,
Sharon Trask, Mason County Commissioner, District 3, Chair Date
Pat Tarzwell, Mason County Commissioner, District 2, Vice Chair Date
Randy Neatherlin, Mason County Commissioner, District 1 Date
April 15, 2025
Department of Ecology
Southwest Regional Office
Attn: Isaiah Murrell-Thomas
P.O. Box 47775
Olympia, WA 98504-7775
RE: National Pollution Discharge Elimination System (NPDES), Permit No. WA0038075
Rustlewood Wastewater Treatment Plant
Dear Mr. Murrell-Thomas,
This letter is to grant authorization to Ralph Scott, Water Wastewater Manager, to sign the
monthly discharge monitoring reports (DMRs) and all other reports and correspondence as may
be required by the Department of Ecology as per our SWDP permit as described below. Any
person signing documents related to NPDES Permit No. WA0038075 agrees to the following
statement:
“I certify under penalty of law, that this document and all attachments were prepared
under my direction or supervision in accordance with a system designed to assure that qualified
personnel properly gathered and evaluated the information submitted. Based on my inquiry of
the person or persons who manage the system or those persons directly responsible for
gathering information, the information is, to the best of my knowledge and belief, true,
accurate, and complete. I am aware that there are significant penalties for submitting false
information, including the possibility of fine and imprisonment.”
Sincerely,
Sharon Trask, Mason County Commissioner, District 3, Chair Date
Pat Tarzwell, Mason County Commissioner, District 2, Vice Chair Date
Randy Neatherlin, Mason County Commissioner, District 2 Date
April 15, 2025
Department of Ecology
Southwest Regional Office
Attn: Isaiah Murrell-Thomas
P.O. Box 47775
Olympia, WA 98504-7775
RE: State Waste Discharge Permit (SWDP), Permit No. ST6224
Belfair Water Reclamation Facility (WRF)
Dear Mr. Murrell-Thomas,
This letter is to grant authorization to Ralph Scott, Water Wastewater Manager, to sign the
monthly discharge monitoring reports (DMRs) and all other reports and correspondence as may
be required by the Department of Ecology as per our SWDP permit as described below. Any
person signing documents related to SWDP Permit No. ST6224 agrees to the following
statement:
“I certify under penalty of law, that this document and all attachments were prepared
under my direction or supervision in accordance with a system designed to assure that qualified
personnel properly gathered and evaluated the information submitted. Based on my inquiry of
the person or persons who manage the system or those persons directly responsible for
gathering information, the information is, to the best of my knowledge and belief, true,
accurate, and complete. I am aware that there are significant penalties for submitting false
information, including the possibility of fine and imprisonment.”
Sincerely,
Sharon Trask, Mason County Commissioner, District 3, Chair Date
Pat Tarzwell, Mason County Commissioner, District 2, Vice Chair Date
Randy Neatherlin, Mason County Commissioner, District 1 Date
April 15, 2025
Department of Ecology
Southwest Regional Office
Attn: Isaiah Murrell-Thomas
P.O. Box 47775
Olympia, WA 98504-7775
RE: State Waste Discharge Permit (SWDP), Permit No. ST6039
North Bay/Case Inlet Water Reclamation Facility (WRF)
Dear Mr. Murrell-Thomas,
This letter is to grant authorization to Ralph Scott, Water Wastewater Manager, to sign the
monthly discharge monitoring reports (DMRs) and all other reports and correspondence as may
be required by the Department of Ecology as per our SWDP permit as described below. Any
person signing documents related to SWDP Permit No. ST6039 agrees to the following
statement:
“I certify under penalty of law, that this document and all attachments were prepared
under my direction or supervision in accordance with a system designed to assure that qualified
personnel properly gathered and evaluated the information submitted. Based on my inquiry of
the person or persons who manage the system or those persons directly responsible for
gathering information, the information is, to the best of my knowledge and belief, true,
accurate, and complete. I am aware that there are significant penalties for submitting false
information, including the possibility of fine and imprisonment.”
Sincerely,
Sharon Trask, Mason County Commissioner, District 3, Chair Date
Pat Tarzwell, Mason County Commissioner, District 2, Vice Chair Date
Randy Neatherlin, Mason County Commissioner, District 1 Date
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No. 8.8
From: Lovejoy Schaefer, Right of Way Agent Senior,
on behalf of Mike Collins, PLS, PE Deputy
Director/County Engineer
Ext: 456
Department: Public Works Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): April 7, 2025 Agenda Date(s): April 15, 2025
Internal Review: ☐ Finance ☐ Human Resources ☒ Legal ☐ IT ☐ Risk ☐ Other
(This is the responsibility of the requesting Department)
Item: Road Vacation Order No. 424 – Set Hearing date with Hearing Examiner
Vacate all that portion of the unnamed road adjacent to Tract 29 of Skookum Point Tracts,
recorded in Volume 4 of plats, pages 54 and 55, said Tract being a portion of Resultant Parcel 1 of
Boundary Line Adjustment # 02-40, recorded under Auditor’s File No. 1760371, in the Southwest
quarter of Section 24, Township 20 North, Range 3 West, W.M. in Mason County, Washington.
Background/Executive Summary:
Sean Wessels and Maria Corinna Palanca-Wessels, own parcel # 32025-21-00010, being Tract 29 of
Skookum Point Tracts as recorded in Volume 4 of plats, page 54 and 55, as dedicated on October 2, 1947,
in Mason County, Washington. The property owner has petitioned for the vacation of the deeded right of
way as mentioned above which is adjacent to their property. The requested areas have never been
maintained. We have no record of the road being opened.
Vacating this area would create more usable land for the petitioners. Public Works see no value in
opening the proposed vacation area at any point in the future.
In compliance with RCW 36.87.40, at the Board of County Commissioners and County Engineer’s
direction, Public Works Department staff examined that portion of the road right-of-way requesting to be
vacated and solicited comments on the proposed vacation. Our findings are as follows:
1.The road is unopened and not presently in use by the public.
2.The road is classified as “Class A” per RCW 36.87.120 & MCC 12.20.040, 12.20.050, &
12.20.060, compensation is fifty percent (50%) of appraised value.
The square footage of the road requested for vacation is 4,000 and the cost per square foot is $0.77.
The compensation amount due for the petitioned road is $1,540.00.
3.The proposed vacation area is not deemed necessary for future use for the county road system.
4.The public will benefit from this action since it will add the vacated area to the tax rolls and
relieve the county of liability.
5.The petitioners have paid in full the required administrative fee of $1000.00.
The compensation amount is $1,540.00 due prior to approval.
Budget Impact (amount, funding source, budget amendment, etc.):
Petitioners have paid the required administrative fee of $1,000 regarding the petition for vacation of the
county road.
The road is classified as “Class A”, all roads for which the right of way is an easement. Compensation is
fifty percent (50%) of the appraised value. The remaining compensation amount is $1,540.00 due prior to
approval of the road vacation.
Public Outreach:
The Notice of Intent to vacate will be published in the Shelton Journal two times and posted in three
locations, as required by RCW 36.87.050.
Requested Action:
Recommend the Board approve and execute the resolution setting a hearing date with the Hearings
Examiner for Wednesday May 28, 2025, at 1:00pm via zoom to consider public comment on Road
Vacation No. 424.
Attachment(s):
1. Engineer’s Report
2. Hearing Notice
1
MASON COUNTY
DEPARTMENT of PUBLIC WORKS
100 W PUBLIC WORKS DRIVE
SHELTON, WASHINGTON 98584
MEMORANDUM
DATE: March 17, 2025
TO: Mason County Hearings Examiner
FROM: Tina Schaefer, Right of Way Agent Senior, for Mike Collins, County Engineer,
and Deputy Director.
Cc: David Smith, Engineering and Construction Manager
Mike McIrvin, County Surveyor
SUBJECT: ENGINEER’S REPORT – ROAD VACATION FILE NO. 424
Vacate all that portion of the unnamed road adjacent to Tract 29 of
Skookum Point Tracts, recorded in Volume 4 of plats, pages 54 and 55, said
Tract being a portion of Resultant Parcel 1 of Boundary Line Adjustment #
02-40, recorded under Auditor’s File No. 1760371, in the Southwest
quarter of Section 24, Township 20 North, Range 3 West, W.M. in Mason
County, Washington.
BACKGROUND:
Sean Wessels and Maria Corinna Palanca-Wessels, the petitioners, own parcel # 32025-21-
00010, which is adjacent to the above mentioned proposed road vacation. They have
petitioned for the vacation of the dedicated right of way as attached as Exhibit A. The
requested road is an unopened right of way that has never been maintained.
The road was dedicated to the public on October 2, 1947, when Skookum Point Tracts was
platted.
Public Works see no value in opening the proposed vacation area at any point in the future.
Currently, part of the proposed vacation area has a shop built on top of it. So, vacating this
area would clear the cloud on title.
2
In compliance with RCW 36.87.40, at the Board of County Commissioners and County
Engineer’s direction, Public Works Department staff examined That portion of the road right-
of-way requested and solicited comments on the proposal. Our findings are the following:
1. The road is unopened and not presently in use by the public.
2. The road is classified as “Class A” per RCW 36.87.120 & MCC 12.20.040, 12.20.050, &
12.20.060, compensation is fifty percent (50%) of appraised value.
The square footage of the road requested for road vacation is 4,000, and the cost per
square foot is $0.77. The compensation amount due for the petitioned road is
$1,540.00.
3. The proposed vacation area is not deemed necessary for future use for the County
Road system.
4. The public will benefit from this action since it will add the vacated area to the tax
rolls and relieve the county of liability.
5. The petitioner has paid in full the required administrative fee of $1000.00.
The compensation amount for the proposed road vacation adjacent to parcel #
32025-21-00010 is $1,540.00 and is due prior to approval.
Public Notice
Public notice has been provided as required by RCW 36.87.050, both by posting at the site
and by publishing in the county official newspaper.
Recommendation
Public Works recommends the vacation of that portion of the unnamed road, adjacent to
parcel no. 32025-21-00010. The vacated area will still be subject to existing easements for
ingress and egress or other purposes, if any, and in accordance with RCW 36.87.140,
retaining an easement in favor of Mason County for any utilities present in the vacated right
of way.
Attachments:
• Petition: Exhibit A pages 1 – 6
• Legal Description: Exhibit B
• Aerial Map: Exhibit C
• Photos: Exhibit D
EXHIBIT "A"ROAD VACATION # 424
EXHIBIT "A"ROAD VACATION # 424
EXHIBIT "A"ROAD VACATION # 424
EXHIBIT "A"ROAD VACATION # 424
EXHIBIT "A"ROAD VACATION # 424
EXHIBIT "A"ROAD VACATION # 424
EXHIBIT B
Legal Description for Road Vacation No. 424
Vacate all that portion of the unnamed road adjacent to Tract 29 of Skookum Point Tracts,
recorded in Volume 4 of plats, pages 54 and 55, said Tract being a portion of Resultant
Parcel 1 of Boundary Line Adjustment # 02-40, recorded under Auditor’s File No. 1760371,
in the Southwest quarter of Section 24, Township 20 North, Range 3 West, W.M. in Mason
County, Washington.
EXHIBIT C - Aerial Map
EXHIBIT D
Road Vacation # 424 – Unnamed Road in Skookum Point Tracts
Near the East line of the unnamed road Facing West
EXHIBIT D
Road Vacation # 424 – Unnamed Road in Skookum Point Tracts
Near the West line Facing East
RESOLUTION NO. ------VACATION FILE NO. 424
NOTICE OF INTENT TO VACATE
SETTING TIME AND PLACE FOR HEARING ON SAID VACATION
RCW 36.87
WHEREAS NOTICE IS HEREBY GIVEN that the Mason County Public Works Department is
requesting the vacation of the following right of way:
Vacate all that portion of the unnamed road adjacent to Tract 29 of Skookum Point Tracts, recorded in
Volume 4 of plats, pages 54 and 55, said Tract being a portion of Resultant Parcel 1 of Boundary Line
Adjustment# 02-40, recorded under Auditor's File No. 1760371, in the Southwest quarter of Section 24,
Township 20 North, Range 3 West, W.M. in Mason County, Washington.
WHEREAS the Board of Mason County Commissioners did set a date for public hearing on the matter
before the Hearing Examiner on the matter and directed Public Works to prepare notice thereof for posting and
publication.
NOW THEREFORE, BE IT RESOLVED that said hearing has been set for Wednesday,
May 28, 2025, at 1 :00 p.m. via Zoom, at which time any taxpayer may appear via Zoom to hear the County
Engineer's report and be heard either for or against the vacation of the above said portion of road located in Mason
County Washington. For those unable to attend the hearing email testimony to mfrazier@masoncountywa.gov.
Visit the Mason County Hearings Examiner Agenda webpage at
www.masoncountywa.gov/government/hearings_examiner or contact Mariah Frazier at
mfrazier@masoncountywa.gov or call (360) 427-9670 Ext 365 for Zoom information.
DATED this __ day of ______ , 2025.
ATTEST:
McKenzie Smith, Clerk of the Board
APPROVED AS TO FORM:
Assessor
Auditor
County Engineer
Petitioner
Post no later than 517125 (20 days prior to hearing at each
terminus of the county road or portion thereof proposed to be
vacated or abandoned.)
Vacation File No. 424
JOURNAL-Publish 2t: 4/17/25 -4/24/25 (Bill Public Works)
BOARD OF COUNTY COMMISSIONERS
MASON COUNTY, WASHINGTON
Sharon Trask, Chair
Pat Tarzwell, Vice Chair
Randy Neatherlin, Commissioner
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No. 8.9
From: Michael Collins Ext: 450
Department: Public Works Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): April 7, 2025 Agenda Date(s): April 15, 2025
Internal Review: ☐ Finance ☐ Human Resources ☒ Legal ☐ IT ☐ Risk ☐ Other
(This is the responsibility of the requesting Department)
Item: County Road Project (CRP) 2064 Old Olympic Highway Improvement Project
Background/Executive Summary:
County Road Project (CRP) 2064 is a road improvement project on Old Olympic Highway from
milepost 1.50 to milepost 2.89, that will consist of resurfacing the existing roadway and
shoulders, roadway striping and any other necessary safety improvements.
Public Works is requesting to move funds from new road fund to maintenance for this project.
Budget Impact (amount, funding source, budget amendment, etc.):
Funds will be County Road Fund. The preliminary estimated cost of the project is $1,041,000.
Public Outreach:
The resolution will be published in Shelton Journal.
Requested Action:
Request Board execute a resolution for County Road Project No. 2064, Old Olympic Highway
Improvement Project, authorize the Public Works County Engineer to advertise, set bid
dates/times, award contract and County Engineer and/or the Chair to sign all pertinent
documents.
Attachment(s):
1.Resolution
2.Project Location Map
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No. 8.10
From: Paddy McGuire Ext: 206
Department: Superior Court Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): March 31, 2025 Agenda Date(s): April 15, 2025
Internal Review: ☒ Finance ☐ Human Resources ☒ Legal ☐ IT ☐ Risk ☐ Other
(This is the responsibility of the requesting Department)
Item:
Remodel and repairs at Juvenile Detention
Background/Executive Summary:
The increasing number of juveniles has necessitated the conversion of the intervention center at Juvenile
Detention into separate male and female dormitories. The work was done primarily by Facilities. Their
work and fencing cost $6,500. We need to purchase four bunks that are bolted to the floor, which will
cost $4,900.
The door lock system recently failed and required $2,001 in emergency repairs. It is original to the
building and needs to be replaced for $12,902.
Budget Impact (amount, funding source, budget amendment, etc.):
We request an increase of $21,403 in REET funds to cover dormitory, fencing, and lock repair and
replacement, as well as $4,900 in General Fund to pay for bunks.
Public Outreach:
N/A
Requested Action:
Approved a budget amendment for the above costs.
Attachment(s):
Quotes
Complete security solutions for business and home.
5424 South Tacoma Way, Tacoma, WA 98409-4313
moc.seelbbor.www • 8263-275-352 xaF • 8445-726-352
QUOTE NO. 103690
Mason County Juvenile
317 North 5th Street
Shelton WA 98584
Quote No:103690
Quote Name:New Door Access System
Site:317 North 5th Street Shelton
Created Date:02/11/2025
Valid Until:04/05/2025
Re: 317 North 5th Street Shelton
Dear Jamie Bailey,
Thank you for the opportunity to provide this Quote. Please find enclosed the details of the quoted work, including
labor, materials, and warranty information.
To proceed with the work as quoted, please sign and return the enclosed acceptance page. For Optional work, or
quotes with multiple options, please indicate which options you would like to accept.
If you have any questions, please feel free to reach out to our office. Thank you for your business!
John Patterson
President & COO
Robblee's Total Security, Inc.
5424 South Tacoma Way, Tacoma, WA 98409
(253) 627-5448 - Fax: (253) 572-3628
Page 1/5
Complete security solutions for business and home.
5424 South Tacoma Way, Tacoma, WA 98409-4313
moc.seelbbor.www • 8263-275-352 xaF • 8445-726-352
QUOTE NO. 103690
Robblee's will provide and install a new Kantech Access Control system for door control. This system will include the
following:
Kantech door controller, enclosure, and relay board
Kantech software and USB module that will allow the Kantech system to communicate directly to the existing
security PC.
We will need to confirm the security PC includes the necessary requirements to run the software.
This will allow all us to remove the existing switch board.
All 11 doors will be controlled through the Kantech software interface on the security PC.
We will also reuse the existing Altronix power supply.
CES - Installation
Item Quantity Unit Price Total
EK-1M 1.00 $1,518.30 $1,518.30
EntraPass Corporate Edition v8 Software License 1.00 $1,468.48 $1,468.48
USB-485 1.00 $300.08 $300.08
KT-MOD-IO16 1.00 $511.32 $511.32
KT-MOD-REL8 2.00 $567.28 $1,134.56
KT-MOD-CAB 1.00 $369.90 $369.90
misc. parts including conduit, wire, fittings, and connectors 1.00 $200.00 $200.00
Permit - Labor & Industries - Class B 1.00 $45.00 $45.00
PW - Electronic Technician 28 $225.00 $6,300.00
Labor $6,300.00
Materials $5,547.64
Sub-Total ex Tax $11,847.64
Tax $1,054.44
Total inc Tax $12,902.08
Sub-Total ex Tax $11,847.64
Tax $1,054.44
Total inc Tax $12,902.08
Thank you for your business!
Page 2/5
Complete security solutions for business and home.
5424 South Tacoma Way, Tacoma, WA 98409-4313
moc.seelbbor.www • 8263-275-352 xaF • 8445-726-352
ACCEPTANCE OF QUOTATION NO. 103690
Mason County Juvenile
317 North 5th Street
Shelton WA 98584
Quote No:103690
Quote Name:New Door Access System
Site:317 North 5th Street Shelton
Created Date:02/11/2025
Valid Until:04/05/2025
I accept the quote as detailed above. I acknowledge that I have read and understand all the terms and conditions
detailed with this proposal.
Signed: for Mason County Juvenile
Name: Date:
Disposal of Parts
By initialing below, I authorize the technicians to remove from the site any defective equipment, parts, or materials
that are being replaced within the scope of work noted in this quote.
Initials: _____________
Page 3/5
Security solutions for business and home.
751 Tacoma Avenue South, Tacoma, WA 98402-2206
253-627-5448 • Fax 253-572-3628 • www.robblees.com
06/02/2023 1 of 2
Quotes and Estimates - Supplemental Information
Contractor and Electrical Licenses
• General Contractor - ROBBLTS025B7
• 02 Residential - ROBBLTS792DR
• 06 Limited Energy - ROBBLTS994JD
• 10 Door & Gates - ROBBLTS785NU
Terms and Conditions
• Quotes are valid for 30 days from the date of creation as indicated. Quotes approved and received after 30 days
may be rejected and updated to current pricing.
• Estimates are provided for budgeting purposes only and are not considered to be a final Quote.
• Receipt of the signed and dated quotation shall be considered an Order to Proceed, and work shall commence.
• Any work that has been approved by signed acceptance but has been delayed in scheduling more than 30 days
per customer request, or due to lack of payment of down payment or deposit invoice, may be subject to price
adjustments at the time the customer is ready to proceed.
• All options must be selected at the time of acceptance to guarantee pricing for those options.
• Washington State Sales Tax will be calculated at the time of invoice based on the service location. Any Sales Tax
listed within a Quote or Estimate is an estimation.
• At our discretion, we may issue an invoice for a down payment or deposit of 50% of the total project amount plus
tax. Once the down payment is received in full, parts will be ordered, then the project shall be scheduled. The
remaining balance shall be due at the time the work is completed.
• Unless otherwise indicated, any electrical permitting costs are excluded from this proposal. Permitting costs are
subject to location and jurisdiction and shall be added to final invoice.
• The customer is to provide 120VAC, telephone connections, and/or network connections as needed and applicable.
• All work shall be performed during our normal business hours. Work performed outside of normal business hours
may be subject to overtime or After-Hours Emergency Service rates.
• Should any issues arise that require additional parts, labor, or other costs, work shall stop, and a Change Order
shall be issued. Only upon receipt of the approved Change Order shall work resume.
• Robblee’s Total Security, Inc. reserves the right to cancel quoted works at any time. The Customer shall be given
a prorated refund of any work that has not been completed at the time of cancellation.
• CCTV, Video Entry Systems, and other Camera-enabled systems: Additional lighting may be required for the CCTV
system to supply a proper picture in low light conditions. The Customer shall be responsible for supplying and
installing any additional lighting needed.
Warranties
Robblee’s Total Security, Inc. includes a one-year labor warranty on any new installations. A 90-day labor warranty shall be
provided for any repair work. Equipment manufacturer and subcontractor warranties may vary.
Local Codes and UL Compliance
Robblee’s Total Security, Inc. prioritizes the safety of our customers and our employees and will comply with any local
codes, regulations, guidelines, and recommendations for installation, repair, and safety. This includes but is not limited to
obtaining appropriate permits when applicable, and identifying and correcting non-compliant equipment issues, especially
when these issues may present imminent or future risk towards human health and safety. Should any equipment be found
to be in violation of local code or UL safety standards, a written report will be provided with recommendations for corrective
action to bring the equipment into compliance. At our discretion, Robblee’s Total Security, Inc. retains the right to refuse
to service equipment found to be in violation of local code or UL safety standards until such equipment is brought into
compliance. Any disruption to service due to these circumstances will not be eligible for proration or refund.
Page 4/5
Security solutions for business and home.
751 Tacoma Avenue South, Tacoma, WA 98402-2206
253-627-5448 • Fax 253-572-3628 • www.robblees.com
06/02/2023 2 of 2
Limited Liability
Our technicians are factory-trained to perform work on the electrical equipment as allowed by the State of Washington.
While we do our best to anticipate potential issues, some situations are out of our control. This is especially true for prior
installations and repairs performed by other parties. The Customer agrees that Robblee’s Total Security, Inc. shall be held
harmless for any incidental damage to any equipment, as well as any attached non-covered accessories, incurred during
normal, factory-recommended inspection, troubleshooting, and servicing of the equipment. This includes, but is not limited
to, moisture damage, power surges, short-circuiting, improper wiring or conduiting, minor cosmetic blemishes, and prior
non-compliance with local code, safety standards, or factory equipment recommendations.
Partial Job Reference List
Tacoma Goodwill Industries - We have installed a networked Card access control system for their 24+ sites. We
supplied the DSX solution which allowed them to centrally manage the access from the main office. All locations directly
tie into the server at the main facility. They have about 100 doors on the system. We also have them on the Alarm.com
unit for centralized management of their alarm systems. They have been able to change codes and arm systems from an
internet connection and phone. We have also supplied them with CCTV solutions for all of their locations. These systems
range from Digital to full IP solutions.
BJ’S Bingo - We installed over 200 new cameras as part of their recent remodel project. The new cameras are recorded
using Digital Recording and network recording. We cover everything from cash cages to machines to parking. BJ’s has an
IP system by Genetec for half their cameras and the other cameras are landed on the Vicon Kollector series recorders.
Washington United Terminal - We installed the Genetec IP solution for their CCTV system. They record and monitor 32
cameras in their yard. They also are using the wireless link by Tranzeo to transmit a video signal over 1 mile. We are
scheduled for a large upgrade in 2012 for 40 additional megapixel cameras over fiber.
Life Center Tacoma and Life Christian School - We installed over 50 cameras using Vicon’s Kollector series DVR’s.
These cameras are in the office and hallways of the church and school. We also have DSX card readers on 20+ doors.
Fircrest Golf Club - We installed a CCTV system using Genetec’s IP solution. This system consists of 16 cameras
covering the parking lot and offices. We have a wireless PTZ covering the parking lot using Tranzeo’s wireless
technology. We also have a dedicated license plate capture camera that allows for all license plates to be documented
entering the facility.
Tacoma Public Library - We installed an IP solution of CCTV using Genetec’s state-of-the-art Omnicast product. We are
using Megapixel cameras by IQ invision.
Why Choose Robblee's Total Security, Inc.?
Robblee’s Total Security, Inc., has been in business since 1918. Through four generations, we are proud of the ability to
provide every customer with the very best security solutions available today. We pride ourselves on our ability to offer the
necessary support and service resulting in complete customer satisfaction and peace of mind. We continually strive to
achieve the highest level of confidence and expertise to allow us to interact personally with every customer, provide for their
security needs, and gain their confidence and trust.
We have had the privilege of working with several different facilities throughout the years. No matter how large or small a
company or customer is, we offer them the highest level of service and support that is second to none in the industry. We
also require our employees to maintain a high level of professionalism and, when problems do arise, react with promptness
and prudence.
Thank you for the opportunity to serve you. We look forward to continuing our long-term professional relationship.
- Jim Patterson, President & CEO
Powered by TCPDF (www.tcpdf.org)
Page 5/5
Mason County Juvenile
Remodel
Window to Lexan $500.00
Close in 2 windows $400.00
Screen out sunroof $350.00
Remove all power $150.00
Remove r/r wall $200.00
Build partition wall for r/r $200.00
Box in sink area $100.00
Cove and secure door $300.00
Resecure moldings $100.00
Take out walkway bridge $200.00
Repaint and prime room $500.00
Reconnect fence (see bid) $3,500
Total $6,500
Juvie cost bunks blankets
Shelving cabinets etc ?????
Grand total ______
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No. 8.11
From: McKenzie Smith Ext: 589
Department: Central Services Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): April 14, 2025 Agenda Date(s): April 15, 2025
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other
(This is the responsibility of the requesting Department)
Item:
Fill Vacant Generator Position on the Mason County Lodging Tax Advisory Committee
Background/Executive Summary:
The Lodging Tax Advisory Committee (LTAC) shall consist of at least five (5) members appointed by the
Mason County Board of County Commissioners (BOCC). The committee shall include at least two
representatives of businesses that are required to collect lodging tax; at least two members who are
persons involved in activities that are authorized to be funded by lodging tax revenue; and one Mason
County Commissioner who shall serve as the Chair of the LTAC.
Currently two Generator and three Spender positions are filled:
Generators – Greg Oldham and John DeLeva
Spenders – Duane Wilson, Deidre Peterson, and Stephanie Rowland
Budget Impact (amount, funding source, budget amendment, etc.):
N/A
Public Outreach:
N/A
Requested Action:
Approval to appoint Taylor Jacobs as a Generator on the Mason County Lodging Tax Advisory
Committee (LTAC).
Attachment(s):
Application
I AM SEEKING APPOINTMENT TO
NAME:
ADDRESS:
CllY/ZIP: VOTING PRECINCT:
MASON COUNTY COMMISSIONERS
411 NORTH FIFTH STREET
SHELTON WA 98584
Fax 360-427-8437; Voice 360-427-9670, Ext. 419; 275-4467 or 482-5269
I PHONE:
WORK PHONE:
(OR ARE A IN THE COUNTY YO U LI VE) E-MAIL:
COMMUNITY SERVICE EMPLOYMENT: (IF RETIRED . PREVIOUS EXPERIENCE)
(AC TI V ITIE S O R M EM BER SHIP S) COMPANY:
POSITION:
COMPANY:
POSITION:
In y o ur words, what do you perceive is the role or purpose of the Boa rd , Comm ittee or Council for which you are applying:
What interests, skil ls do you wis h to offe r the Boa rd, Committee, o r Counci l?
Please list any financial , pro fessiona l , o r v olu ntary affiliatio ns w hic h may influe nce or affe ct yo ur posi t ion o n t his Boa rd :
(i.e. c re ate a po ten t ial co nflict of in terest)
Your participation is dependent upon attend ing certa in tra inings made availab le by the County during regular bus iness hours
(such as Open Public Meetings Act and Pub li c Records). The tra inings would be at no cost to you. Would you be
able to attend such trainings?
Realistically, how much time can you give to this position?
Quarterly Monthly Weekly Daily Office Use Only
Appointment Date ___ _
Signature Dale
Term Expire Date ___ _
Owner
Stoa Lodging
Recieved 2/19/25
Commissioners Randy Neatherlin,
Pat Tarzwell and Sharon Trask.
Mark Neary, McKenzie Smith
Mason County
Agenda Request Form
To: Board of Mason County Commissioners Item No. 8.12
From: McKenzie Smith Ext: 589
Department: Central Services Briefing: ☒
Action Agenda: ☒
Public Hearing: ☐
Special Meeting: ☐
Briefing Date(s): April 14, 2025 Agenda Date(s): April 15, 2025
Internal Review: ☐ Finance ☐ Human Resources ☐ Legal ☐ IT ☐ Risk ☐ Other
(This is the responsibility of the requesting Department)
Item:
Letter of Support for Turning Pointe
Background/Executive Summary:
On Friday, April 11, 2025, Turning Pointe Executive Director, Meg Quinlivan, requested that Mason
County sign a letter of support for Turning Pointe’s Community Project Funding (CPF) request. Turning
Pointe Survivor Advocacy Center is an essential non-profit resource for individuals experiencing
domestic and sexual violence in Mason County and the surrounding Counties. If awarded, this funding
will supplement the funding needed to run Turning Pointe.
Budget Impact (amount, funding source, budget amendment, etc.):
N/A
Public Outreach:
N/A
Requested Action:
Approval for the County Administrator to sign the letter of support for Turning Pointe’s Community
Project Funding (CPF) request.
Attachment(s):
Letter
__________________________________________________________________________________________________________
April 14, 2025
Representative Emily Randall
1531 Longworth House Office Building
Washington DC 20002
Re: Turning Pointe Survivor Advocacy Center CPF Request
Dear Representative Randall,
I am writing on behalf of Mason County with the full support of the Mason County Board of County
Commissioners to express the strong support of the Community Project Funding (CPF) request by Turning
Pointe Survivor Advocacy Center, an essential non-profit resource for people experiencing domestic and
sexual violence in Mason County, Washington and surrounding counties.
Thank you for considering this request and support as you develop proposed projects for the annual
appropriations process.
Sincerely,
Mark Neary,
County Administrator
Mason County Administrator
Mark Neary
411 North 5th Street
Shelton, WA 98584
(360) 427-9670 ext. 530